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06112024 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title 11]. AGENDA TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 11, 2024 - 6:00 PM CALL TO ORDER: Mayor James Stewart INVOCATION: Chaplain Randy Mah, Riverside County Sheriffs Department FLAG SALUTE: Mayor James Stewart ROLL CALL: Alexander, Kalfus, Schwank, Stewart PRESENTATIONS Presentation of Certificate of Recognition to Facilities Supervisor Mario Munoz for Retirement Presentation of Certificate of Recognition for Great Oak High School Unified Relay State Champions BOARD / COMMISSION REPORTS Community Services Commission and Traffic Safety Commission PUBLIC SAFETY REPORT County of Riverside, Sheriffs Department PUBLIC COMMENTS - NON -AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the City Council on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten minutes will be devoted to these reports. Page 1 City Council Agenda June 11, 2024 CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the City Council on matters on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images maybe displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 1. Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda 2. 3. 4. Recommendation: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. Attachments: Agenda Report Approve Action Minutes of MU 28, 2024 Recommendation: That the City Council approve the action minutes of May 28, 2024. Attachments: Action Minutes Approve List of Demands Recommendation: That the City Council adopt a resolution entitled: Attachments RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Agenda Report Resolution List of Demands Adopt Resolutions Regarding the November 5, 2024 General Municipal Election Recommendation: That the City Council adopt the following resolutions regarding the November 5, 2024 General Municipal Election: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Page 2 City Council Agenda June 11, 2024 TEMECULA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROVIDING FOR THE CONDUCT OF A SPECIAL RUNOFF ELECTION FOR ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE AT ANY MUNICIPAL ELECTION RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING SETTING PRIORITIES FOR FILING WRITTEN ARGUMENT(S) AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS FOR ANY MEASURE(S) THAT MAY QUALIFY TO BE PLACED ON THE BALLOT FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION Page 3 City Council Agenda June 11, 2024 5. 6. Attachments: Agenda Report Resolution No. 2023-18 Resolution - Calling Election Resolution - Consolidating Election Resolution - Candidate Statements Resolution - Runoff Election Resolution - Impartial Analysis Adopt Resolution for Passport Services and Fees Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING PASSPORT SERVICES AND FEES Attachments: Agenda Report Resolution Approve Annual Renewal of City Insurance Policies Recommendation: That the City Council approve the following insurance policies and renewal premiums: 1. Excess Liability ($10M Limit) insurance with Alliant National Municipal Liability (ANML) Program, in the amount of $919,095.73, for the period of July 1, 2024 to July 1, 2025; and 2. Excess Liability ($5M xs $10M Limit) insurance with Starstone Specialty Insurance Company, in the amount of $254,854.60, for the period of July 1, 2024 to July 1, 2025; and 3. Excess Workers' Compensation insurance with Safety National Casualty Insurance, in the amount of $150,846, for the period of July 1, 2024 to July 1, 2025; and 4. Property & Equipment Breakdown insurance with Hanover Insurance Company, in the amount of $189,245, for the period of July 1, 2024 to July 1, 2025; and 5. Difference in Conditions (Earth Movement and Flood) insurance with Steadfast Insurance Company and QBE Specialty Insurance Company in the amount of $365,456, for the period of July 1, 2024 to July 1, 2025; and Page 4 City Council Agenda June 11, 2024 6. Auto Physical Damage insurance with Hanover Insurance Company, in the amount of $28,179, for the period of July 1, 2024 to July 1, 2025; and 7. Cyber Liability insurance with APIP Core, Boost & BBR, in the amount of $39,763.51, for the period of July 1, 2024 to July 1, 2025; and 8. Crime insurance with Alliant Crime Insurance Program (ACID), in the amount of $2,422, for the period of July 1, 2024 to July 1, 2025; and 9. Pollution/Environmental Legal Liability insurance with Indian Harbor Insurance Company, in the amount of $11,783.16, for the period of July 1, 2024 to July 1, 2025; and 10. Volunteer Accident insurance with Volunteer Insurance Program (VIP), in the amount of $660, for the period of July 1, 2024 to July 1, 2025; and 11. Deadly Weapons insurance with Alliant Deadly Weapons Response Program (ADWRP), in the amount of $5,555.21, for the period of July 1, 2024 to July 1, 2025; and 12. Unmanned Aircraft (Drone) Coverage with California Aircraft Municipal Program (CAMP), in the amount of $1,224.26, for the period of July 1, 2024 to July 1, 2025. Attachments: Agenda Report Proposal 7. Adopt Amended Alert and Warning Proaram as Support Plan to Emeraencv Operations Plan Recommendation: That the City Council adopt and promulgate the amended alert and warning program as a support plan to the City of Temecula Emergency Operations Plan. Attachments: Agenda Report Alert & Warning Plan 8. Adopt Resolution Declaring an Emergency Condition for the Repair and Replacement of Storm Drain Along Ynez Road, and Declaring that Public Interest and Necessity Requires Work to be Performed Without Competitive Bidding Pursuant to Public Contract Code Sections 1102, 20168 and 22050 Recommendation: That the City Council adopt by four votes a resolution entitled: RESOLUTION NO. Page 5 City Council Agenda June 11, 2024 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, DECLARING AN EMERGENCY CONDITION FOR THE REPAIR AND REPLACEMENT OF STORM DRAIN ALONG YNEZ ROAD AND DECLARING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 1102, 20168 AND 22050 Attachments: Agenda Report Resolution 9. Adopt Resolution to Approve Funds Transfer Agreement with California Department of Transportation Caltrans) for Allocation of Priority Legislative Budget Project Funds Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO APPROVE THE FUNDS TRANSFER AGREEMENT (FTA) BETWEEN THE CITY OF TEMECULA AND THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR ALLOCATION OF PRIORITY LEGISLATIVE BUDGET PROJECT (PLBP) FUNDS AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ALL PERTINENT SUPPLEMENTAL AGREEMENTS, AMENDMENTS, OR DOCUMENTS FOR STATE -FUNDED PROJECTS Attachments: Agenda Report Resolution Funds Transfer Agreement 10. Approve Agreement with Esgil, LLC for Plan Review Services for Fiscal Years 2025-2027 Recommendation: That the City Council approve the agreement with Esgil, LLC for plan review services for fiscal years 2025-2027, for a total agreement amount not to exceed $2,000,000. Attachments: Agenda Report Agreement 11. Award Construction Contract to Onyx Paving CoMpany, Inc. for the Pavement Rehabilitation Program - Citywide, Pechanga Parkway, Butterfield Stage Road, and Patricia H. Birdsall Sports Park Parking Lot Project, PW23-19 Recommendation: That the City Council: Page 6 City Council Agenda June 11, 2024 1. Award a Construction Contract to Onyx Paving Company, Inc., in the amount of $3,773,000 for the Pavement Rehabilitation Program - Citywide, Pechanga Parkway, Butterfield Stage Road, and Patricia H. Birdsall Sports Park Parking Lot Project, PW23-19; and 2. Authorize the City Manager to approve construction change orders up to $377,300, which is equal to 10% of the Contract amount; and 3. Make a finding that the Pavement Rehabilitation Program - Citywide, Pechanga Parkway, Butterfield Stage Road, and Patricia H. Birdsall Sports Park Parking Lot Project, PW23-19 is exempt from Multiple Species Habitat Conservation Plan fees. Attachments: Agenda Report Contract Project Description Project Location Maps 12. Approve Minor Maintenance Agreement with Interstate Striping, Inc., for Citywide Repainting of Traffic Striping for Fiscal Years 2024-2029 Recommendation Attachments That the City Council approve a minor maintenance agreement with Interstate Striping, Inc., for citywide repainting of traffic striping for fiscal years 2024-2029, in the amount of $2,750,000. Agenda Report Agreement 13. Annrove Minor Maintenance Agreement with Pattie Patrick dba Joncowest for Janitorial Services for Park Restrooms for Fiscal Years 2024-2029 Recommendation: That the City Council approve the minor maintenance agreement with Pattie Patrick dba Joncowest for janitorial services for park restrooms for fiscal years 2024-2029, in the amount of $850,000. Attachments: Agenda Report Agreement 14. Approve Third Amendment to the Minor Maintenance Agreement with Mariposa Tree Management, Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2024-2025 Recommendation: That the City Council approve the third amendment to the minor maintenance agreement with Mariposa Tree Management, Inc. for citywide tree trimming maintenance services for fiscal year 2024-2025, in the amount of $700,000. Attachments: Agenda Report Amendment Page 7 City Council Agenda June 11, 2024 15. Approve Deed Restriction for Prop 68 Grant Funding, Dog Park Renovation at Michael "Mike" Naggar Community, Project No. PW21-14 Recommendation AttarhmPntc That the City Council: 1. Approve a Deed Restriction for the Dog Park Renovations at Michael "Mike" Naggar Community Park, PW21-14; and 2. Authorize the City Manager to execute and record the deed restriction for the Dog Park Renovations at Michael "Mike" Naggar Community Park, PW21-14 Agenda Report Deed Restriction Project Description Project Location 16. Accept Dedications of Certain Streets for Public Use and Accept Certain Portions into the City -Maintained Street System Recommendation: That the City Council adopt the following resolutions entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF CALLE MEDUSA FROM NICOLAS ROAD TO ENFIELD LANE FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF GREEN TREE ROAD FROM PAUBA ROAD TO DEODAR LANE FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF ORMSBY ROAD FROM SANTIAGO ROAD TO ESTERO ROAD FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM Page 8 City Council Agenda June 11, 2024 17. 18. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATION OF PORTIONS OF VIA EL DELORA FROM ORMSBY ROAD TO END OF THE VIA EL DELORA CUL-DE-SAC FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM Attachments: Agenda Report Resolution - Calle Medusa Resolution - Green Tree Road Resolution - Ormsby Road Resolution - Via El Delora Accept Improvements and File the Notice of Completion for the Margarita Recreation Center, PW17-21 Recommendation: That the City Council: 1. Accept the construction of the Margarita Recreation Center, PW 17-21, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion if no liens have been filed. Attachments: Agenda Report Notice of Completion Contractor's Affidavit and Final Release Accept Improvements and File the Notice of Completion for the Citywide Concrete Repairs for Fiscal Year 2022-23. PW23-17 Recommendation: That the City Council: 1. Accept the construction of the citywide concrete repairs for fiscal year 2022-23, PW23-17, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the final contract amount; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion if no liens have been filed. Page 9 City Council Agenda June 11, 2024 19. 20. Attachments: Agenda Report Notice of Completion Maintenance Bond Contractors Affidavit and Final Release Accept Improvements and File the Notice of Completion for the Mary Phillips Senior Center Outdoor Recreational Area, PW22-08 Recommendation: That the City Council: 1. Accept the construction of the Mary Phillips Senior Center Outdoor Recreational Area, PW22-08, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the final contract amount; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. Attachments: Agenda Report Notice of Completion Maintenance Bond Contractor's Affidavit and Final Release Receive and File Temporary Street Closures for 2024 Summerfest Events Recommendation: That the City Council receive and file the temporary closure of certain streets for the following 2024 Summerfest Events: TEMECULA SUNSET MARKET 4TH OF JULY PARADE / 4TH NATIONAL NIGHT OUT / SUMMER CONCERT SERIES / OF JULY FIREWORKS SHOW / Attachments: Agenda Report Exhibit A — Summerfest Road Closures Exhibit B — 4th of July Parade Road Closures Exhibit C — 4th of July Fireworks Show Road Closures RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND/OR THE TEMECULA PUBLIC FINANCING AUTHORITY Page 10 City Council Agenda June 11, 2024 TEMECULA COMMUNITY SERVICES DISTRICT MEETING CALL TO ORDER: President Zak Schwank ROLL CALL: Alexander, Kalfus, Schwank, Stewart CSD PUBLIC COMMENTS - NON -AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the Board of Directors on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. CSD CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Community Services District request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 21. Approve Action Minutes of May 28, 2024 Recommendation: That the Board of Directors approve the action minutes of May 28, 2024. Attachments: Action Minutes 22. Approve First Amendment with VisionOne, Inc. for Theater Ticketing Software Recommendation: That the Board of Directors approve the first amendment with VisionOne, Inc. for theater ticketing software to extend the term and increase payment in the amount of $80,000 for a total agreement amount of $200,000. Attachments: Agenda Report Amendment 23. Approve First Amendment with Social Work Action Group for Citywide Homeless Outreach Services Page 11 City Council Agenda June 11, 2024 Recommendation: That the Board of Directors approve the first amendment with Social Work Action Group (SWAG) for citywide homeless outreach services to increase payment in the amount of $240,000 for a total agreement amount of $1,716,604.80. Attachments: Agenda Report Amendment CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTOR REPORTS CSD ADJOURNMENT The next regular meeting of the Temecula Community Services District will be held on Tuesday, June 25, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 12 City Council Agenda June 11, 2024 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY - NO MEETING TEMECULA HOUSING AUTHORITY - NO MEETING TEMECULA PUBLIC FINANCING AUTHORITY - NO MEETING RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of a project at the time of the hearing. If you challenge a project in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at or prior to the public hearing. For public hearings each speaker is limited to 5 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk or by submitting an email to be included into the record. Email comments must be submitted to CouncilComments@temeculaca.gov. Email comments on all matters, including those not on the agenda, must be received prior to the time the item is called for public comments. At public hearings involving land use matters, the property owner and/or applicant has the burden of proof and, therefore, shall be allowed 15 minutes for an initial presentation, and an additional 10 minutes for rebuttal by its development team following other comments on the matter. An appellant, other than the property owner and/or applicant, and the spokesperson for an organized group of residents residing within the noticed area of the property, which is the subject of the public hearing, shall be allowed 15 minutes to present the appellant's position to the Council. The Mayor may allow more time if required to provide due process for the property owner, applicant or appellant. All other members of the public may speak during the public hearing for a maximum period of 5 minutes each. Deferral of one speaker's time to another is not permitted. In the event of a large number of speakers, the Mayor may reduce the maximum time limit for members of the public to speak. All public participation is governed by the Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 24. Adopt Resolution to Approve the Solid Waste and Recycling Rates for Commercial Customers for Fiscal Year 2024-25 Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO APPROVE THE SOLID WASTE AND RECYCLING RATES FOR COMMERCIAL CUSTOMERS FOR FISCAL YEAR 2024-25 Attachments: Agenda Report Resolution Exhibit A - Proposed Rate Schedule for FY 2024-25 Page 13 City Council Agenda June 11, 2024 25. Adopt Resolution Reconfirming Automatic Annual Fee Adjustment in the Western Riverside County Multiple Species Habitat Conservation Plan Local Development Mitigation Fee Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECONFIRMING THE AUTOMATIC ANNUAL FEE ADJUSTMENT IN THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN LOCAL DEVELOPMENT MITIGATION FEE APPLICABLE TO ALL DEVELOPMENTS IN THE PLAN AREA PURSUANT TO TEMECULA MUNICIPAL CODE SECTION 15.10.050.1) AND MAKING CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS (LR24-0185) Attachments: Agenda Report p ecnhitinn WRCRCA Notice of Implementation Fee Letter Local Development Mitigation Fee Schedule Notice of Public Hearin DEPARTMENTAL REPORTS (RECEIVE AND FILE) 26. City Council Travel/Conference Report Attachments: Agenda Report Itinerary ITEMS FOR FUTURE CITY COUNCIL AGENDAS Any Council Member, including the Mayor, may request an item be placed on a future agenda. Any such request will be discussed under this section. In making the request, a Council Member may briefly describe the topic of the proposed agenda item and any timing associated with the placement of the item on the agenda. This description shall not exceed 3 minutes. No substantive discussion on the subject of the motion may occur. Items may only be placed on the agenda by Council Members pursuant to policy or by the City Manager based on administrative or operational needs of the City. Public comments on the placement of these agenda items shall be limited to a maximum of 30 minutes. Individual comments shall not exceed 3 minutes. All public participation is governed by the Council Policy regarding Public Participation at Meetings and Agenda Placements by Council Members adopted by Resolution No. 2021-54. CITY MANAGER REPORT CITY ATTORNEY REPORT Page 14 City Council Agenda June 11, 2024 ADJOURNMENT The next regular meeting of the City Council will be held on Tuesday, June 25, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The full agenda packet (including staff reports, public closed session information, and any supplemental material available after the original posting of the agenda), distributed to a majority of the City Council regarding any item on the agenda, will be available for public viewing in the main reception area of the Temecula Civic Center during normal business hours at least 72 hours prior to the meeting. The material will also be available on the City's website at TemeculaCa.gov. and available for review at the respective meeting. If you have questions regarding any item on the agenda, please contact the City Clerk's Department at (951) 694-6444. Page 15 Item No. 1 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, Director of Legislative Affairs/City Clerk DATE: June 11, 2024 SUBJECT: Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda PREPARED BY: Randi Johl, Director of Legislative Affairs/City Clerk RECOMMENDATION: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. In accordance with Government Code Section 34934, the title of each ordinance is included on the published agenda and a copy of the full ordinance has been available to the public online on the City's website and will be available in print at the meeting prior to the introduction or passage of the ordinance. Unless otherwise required, the full reading of the title and text of all ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 28, 2024 - 6:00 PM CALL TO ORDER at 6:00 PM: Mayor James Stewart INVOCATION: Pastor Zachary Elliot of Fusion Christian Church FLAG SALUTE: Mayor James Stewart ROLL CALL: Alexander, Kalfus, Schwank, Stewart PRESENTATIONS Presentation of Proclamation for Mental Health Awareness Month Presentation of Hero's Medal and Pin to Deputy Richard Schweitzer BOARD / COMMISSION REPORTS Planning Commission and Race, Equity, Diversity and Inclusion Commission PUBLIC SAFETY REPORT County of Riverside, Fire Department (CAL FIRE) PUBLIC COMMENTS - NON -AGENDA ITEMS The following individual(s) addressed the City Council: • Melissa Bourbonnais Lanae Turley-Trejo • Laurel LaMont CITY COUNCIL REPORTS CONSENT CALENDAR Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. Approved the Staff Recommendation (4-0): Motion by Schwank, Second by Kalfus. The vote reflected unanimous approval. 1. Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda Recommendation: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. 2. 3. 4. 5. 6. Approve Action Minutes of May 9 and May 14, 2024 Recommendation: That the City Council approve the action minutes of May 9 and May 14, 2024. Approve List of Demands Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. 2024-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Approve City Treasurer's Report for the Period of July 1, 2023 through March 31, 2024 Recommendation: That the City Council approve and file the City Treasurer's Report for the period of July 1, 2023 through March 31, 2024. Adopt Resolution Approving the Statement of Investment Policy and Delegating Investment Authority to the City Treasurer Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. 2024-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, APPROVING AND ADOPTING THE STATEMENT OF INVESTMENT POLICY AND DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER Approve Agreement with Chaffin and Reeves, Inc. dba Pedal Port for Boat Rental Services at Harveston Lake Park Recommendation: That the City Council approve the agreement with Chaffin and Reeves, Inc. dba Pedal Port for boat rental services at Harveston Lake Park. 7. Approve Fourth Amendment to the Minor Maintenance Agreement with Nieves Landscape, Inc., for Landscape Maintenance Services for Fiscal Year 2024-25 Recommendation: That the City Council approve the fourth amendment to the minor maintenance agreement with Nieves Landscape, Inc., for landscape maintenance services for Fiscal Year 2024-25, in the amount of $2,918,844.96, and approve contingency for extra work in the amount of $583,768.99, which is 20% of the Fiscal Year 2024-25 agreement amount. 2 8. Approve Plans and Specifications and Authorize Solicitation of Construction Bids for the Pedestrian Ramp Upgrades - Citywide Project, PW23-11 Recommendation That the City Council: 1. Approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for the Pedestrian Ramp Upgrades - Citywide Project, PW23-11; and 2. Make a finding that this project is exempt from California Environmental Quality Act (CEQA) per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. 9. Approve Plans and Specifications and Authorize Solicitation of Construction Bids for the Traffic Signal - Pedestrian Signal Equipment Upgrade Phase 2 - Citywide Project, PW23-12 Recommendation: RECESS: That the City Council: 1. Approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for the Traffic Signal - Pedestrian Signal Equipment Upgrade Phase 2 - Citywide Project, PW23-12; and 2. Make a finding that this project is exempt from California Environmental Quality Act (CEQA) per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. At 6:39 PM, the City Council recessed and convened as the Temecula Community Services District Meeting and Successor Agency to the Temecula Redevelopment Agency. At 6:50 PM the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL JOINT MEETING - CITY COUNCIL, COMMUNITY SERVICES DISTRICT, SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY JOINT PUBLIC HEARING 43. Approve Fiscal Years 2025-29 Capital Improvement Program (CIP,) and Adopt Fiscal Year 2024-25 CIP and Annual Operating Budgets for the City of Temecula, the Temecula Community Services District and the Successor Agency to the Redevelopment Agency Recommendation: That the City Council/Board of Directors adopt the following resolutions entitled: RESOLUTION NO. 2024-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2025-29 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2024-25 RESOLUTION NO. CSD 2024-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2024-25 PRELIMINARY ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS RESOLUTION NO. SARDA 2024-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2025-29, ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2024-25, ADOPTING THE FISCAL YEAR 2024-25 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS RESOLUTION NO. 2024-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2024-25 ANNUAL OPERATING BUDGET, ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS, ESTABLISHING CONTRACT AUTHORITY OF CITY MANAGER, ESTABLISHING AUTHORITY OF CITY MANAGER TO WAIVE BIDDING REQUIREMENTS IN EMERGENCY AND AUTHORIZE EMERGENCY WORK PURSUANT TO PUBLIC CONTRACT CODE SECTION 22050, ESTABLISHING LAWSUIT SETTLEMENT AUTHORITY OF CITY MANAGER RESOLUTION NO. 2024-34 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS RESOLUTION NO. 2024-35 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 4 TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-25 Approved the Staff Recommendation (4-0): Motion by Schwank, Second by Stewart. The vote reflected unanimous approval. BUSINESS 14. Approve Employment Agreement with Ronnie Moreno for the Position of Public Works Director/City Engineer Recommendation: That the City Council approve the employment agreement with Ronnie Moreno for the position of Public Works Director/City Engineer. Approved the Staff Recommendation (4-0): Motion by Schwank, Second by Alexander. The vote reflected unanimous approval. 15. Receive and File Presentation Regarding Supportive Housing (At the Request of Council Member Schwank) Recommendation: That the City Council receive and file a presentation regarding housing as previously provided to the Supportive Housing Ad Hoc Subcommittee. Receive and file only, no action. DEPARTMENTAL REPORTS (RECEIVE AND FILE) 16. Community Development Department Monthly Report 17. Fire Department Monthly Report 18. Police Department Monthly Report 19. Public Works Department Monthly Report ITEMS FOR FUTURE CITY COUNCIL AGENDAS CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 8:25 PM, the City Council meeting was formally adjourned to Tuesday, June 11, 2024, at 5:00 PM for Closed Session, with regular session commencing at 6:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Adjourned in Memory of Michael L. Adams James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Item No. 3 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Director of Finance DATE: June 11, 2024 SUBJECT: Approve List of Demands PREPARED BY: Tricia Hawk, Finance Manager RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $10,440,464.51. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 Ith day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I I th day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk CITY OF TEMECULA LIST OF DEMANDS 5/12/2024 - 5/25/2024 TOTAL CHECK RUN: 5/23/2024 TOTAL PAYROLL RUN: 9,625,109.74 815,354.77 TOTAL LIST OF DEMANDS FOR 6/11/2024 COUNCIL MEETING: $ 10,440,464.51 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 16499 5/7/2024 3743 511 8063 SUPPLIES: STAFF Wire 178.35 602488 5/16/2024 2238 79 FIELD HOCKEY INC 3110.102 TCSD INSTRUCTOR EARNINGS EFT Posted 882.00 302197 5/23/2024 1772 ADAME LANDSCAPE INC S25296 PARKING GARAGE SWEEPING/CLEANING: PW Printed Check 540.00 302198 5/23/2024 1236 ALL AMERICAN ASPHALT 1181228 ASPHALT SUPPLIES: STREET MAINTENANCE: PW Printed Check 310.78 302198 5/23/2024 1236 ALL AMERICAN ASPHALT 1182350 ASPHALT SUPPLIES: STREET MAINTENANCE: PW Printed Check 308.78 602489 5/16/2024 1512 ALLEGRO MUSICAL VENTURES INC 27481 PIANO SVCS:THEATER:TCSD EFT Posted 280.00 602490 5/16/2024 1609 ALLIED TRAFFIC AND EQUIPMENT RENTALS INC 92796 LIGHT TOWER RENTALS: TCSD EFT Posted 1,320.00 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 117L-NF4G-G4Y7 MISC BOOKS: RHRTPL: TCSD EFT Posted 594.55 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1C39-39L7-VWTP MISC BOOKS: RHRTPL: TCSD EFT Posted 620.50 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1N4D-HKLL-9LW7 MISC BOOKS: RHRTPL: TCSD EFT Posted 386.09 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1PLL-D94L-41QL MISC BOOKS: RHRTPL: TCSD EFT Posted 1,185.40 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1XLP-YHXF-RHWY MISC SUPPLIES: MPSC & MRC: TCSD EFT Posted 1,346.20 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1MY1-QYKC-3MQN MISC SUPPLIES: AQUATICS EFT Posted 1,077.46 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1NRR-PLMP-PH1K MISC BOOKS: RHRTPL: TCSD EFT Posted 311.53 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 17GX-N170-XKP4 MISC SUPPLIES/EQUIP: POLICE EFT Posted 721.84 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1CKF-TMHK-6HVJ MISC SUPPLIES: MPSC & MRC: TCSD EFT Posted 848.16 602491 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1KXC-V4LP-K9C3 SUPPLIES: MPSC & MRC: TCSD EFT Posted 5,154.97 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1YP7-9X7QJD4R MISC SUPPLIES: TVM: TCSD EFT Posted 93.50 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 11D1-NKH6-VLM9 MISC SUPPLIES: TVM: TCSD EFT Posted 51.09 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1937-LQ7C-XL9D MISC SUPPLIES: SPEC EVENTS: TCSD EFT Posted 114.97 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1C76-7NF7-LP1Q MISC SUPPLIES: ITSS EFT Posted 73.28 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1TGM-9Y6N-QXCR MISC SUPPLIES: TVM: TCSD EFT Posted 51.14 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1PRN-LFQt-1F3V MISC SUPPLIES: CRC: TCSD EFT Posted 75.96 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1Q3N-PVHV-CWDR OFFICE SUPPLIES: CODE ENFORCEMENT EFT Posted 235.41 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1310-G6KF-KCD6 SUPPLIES, TOOLS & EQUIP: HR EFT Posted 304.43 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1CWT-7W4G-V4JQ MISC SUPPLIES: TVM EFT Posted 69.43 602492 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1YP7-9X7Q-PK37 MISC BOOKS: RHRTPL: TCSD EFT Posted 187.67 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1C39-39L7-VTRV MISC BOOKS: RHRTPL: TCSD EFT Posted 7.60 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1CM9-JM41-1JK7 MISC SUPPLIES: ECON DEV EFT Posted 10.86 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 11PH-LNPT-N4YY MISC BOOKS: RHRTPL: TCSD EFT Posted (6.95) 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 19CC-TQVP-OMTP MISC BOOKS: RHRTPL: TCSD EFT Posted 17.38 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1Y3Q-FFF7-9VPT MISC BOOKS: RHRTPL: TCSD EFT Posted 11.95 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1K4H-TH9C-7FMF MISC BOOKS: RHRTPL: TCSD EFT Posted (16.05) 602493 5/16/2024 1418 AMAZON CAPITAL SERVICES INC 1DMF-7GPM-7YDN MISC SUPPLIES: ECO DEV EFT Posted 12.63 602556 5/23/2024 1418 AMAZON CAPITAL SERVICES INC 1HTG-VJPT-D4KL MISC SUPPLIES: TVM: TCSD EFT Posted 80.97 602556 5/23/2024 1418 AMAZON CAPITAL SERVICES INC 1Y6W-GJM3-RJRX MISC SUPPLIES & EQUIP: FACILITIES: PW EFT Posted 26.08 602556 5/23/2024 1418 AMAZON CAPITAL SERVICES INC 1 W7K-3T1V-3TT4 MEMBERSHIP RENEWAL: CITY ACCOUNT EFT Posted 1,412.66 602556 5/23/2024 1418 AMAZON CAPITAL SERVICES INC 1TXX-WY31-HNGG SUPPLIES/EQUIP: POLICE EFT Posted 151.50 602556 5/23/2024 1418 AMAZON CAPITAL SERVICES INC 1J7R-7FHF-7MPF MISC BOOKS: RHRTPL: TCSD EFT Posted 215.33 602557 5/23/2024 1334 AMERICAN ASPHALT SOUTH INC 2024-1647 CITYWIDE SLURRY SEAL: CIP: PW EFT Posted 399,047.33 602494 5/16/2024 1080 AMERICAN NATIONAL RED CROSS AND ITS CONSTITUENT 22666130 STAFF CERTIFICATIONS: AQUATICS: TCSD EFT Posted 1,810.00 16524 4/8/2024 1066 AMERICAN PLANNING ASSOCIATION 8650 MEMBERSHIP RENEWAL: PLANNING Wire 484.00 602558 5/23/2024 3776 ANASA INC Comm Reinv Prg 05/07 COMMUNITY REINVESTMENT: TEMECULA GRANT PROGRAM EFT Posted 20,000.00 16512 5/7/2024 1766 APPLE.COM 3466 ADD'L PHONE STORAGE: FIRE DEPT Wire 0.99 16514 5/7/2024 1766 APPLE.COM 0783 APPLE AIR TAG: AED STATION Wire 31.54 602495 5/16/2024 1805 AQUA CHILL OF SAN DIEGO 20077384 DRINKING WATER SYSTEM MAINTENANCE: MALL: PD EFT Posted 62.53 602495 5/16/2024 1805 AQUA CHILL OF SAN DIEGO 20077375 DRINKING WTR SYS MAINT: AULD: PD EFT Posted 62.53 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077395 DRINKING WATER SYSTEM MAINTENANCE: PW EFT Posted 29.36 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077354 DRINKING WATER SYSTEM MAINT: MRC EFT Posted 96.52 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077334 DRINKING WATER SYSTEM MAINT: AQUATICS: CRC EFT Posted 69.60 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077394 DRINKING WATER SYSTEM MAINTENANCE: LIBRARY EFT Posted 28.55 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077333 DRINKING WATER SYSTEM MAINT: TCC EFT Posted 28.55 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077392 DRINKING WATER SYSTEM MAINT: FOC EFT Posted 28.55 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077393 DRINKING WATER SYSTEM MAINTENANCE: PARKS EFT Posted 69.60 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077385 DRINKING WATER SYSTEM MAINTENANCE: INFO TECH EFT Posted 28.55 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077390 DRINKING WATER SYSTEM MAINTENANCE: PARKS EFT Posted 28.28 602559 5/23/2024 1805 AQUA CHILL OF SAN DIEGO 20077387 DRINKING WATER SYSTEM MAINTENANCE: MPSC EFT Posted 35.89 302199 5/23/2024 2777 ARAMARK SERVICES INC 106034339 BEVERAGE SERVICES: FACILITIES Printed Check 152.77 302200 5/23/2024 2442 ASCENT ENVIRONMENTAL INC 20220121.01 - 7 CEQA ADV SVCS FY 23-24: COMM DEV Printed Check 1,440.00 602560 5/23/2024 2073 AZTEC LANDSCAPING INC J1759 APR RESTROOM MAINT: PARKS: PW EFT Posted 9,580.39 302201 5/23/2024 3777 BEAM MANAGEMENT LLC Refund: LD22-0928 REFUND: ENG DEPOSIT: LD22-0928 Printed Check 13,500.00 302202 5/23/2024 3190 BENNER SHAYLI Pert 05/10/24 PERFORMING ARTS AGREEMENT 5/10/24 Printed Check 375.00 602496 5/16/2024 1980 BGP RECREATION INC 4075.104 TCSD INSTRUCTOR EARNINGS EFT Posted 300.30 602496 5/16/2024 1980 BGP RECREATION INC 40054010.1051ST TCSD INSTRUCTOR EARNINGS EFT Posted 4,825.80 602496 5/16/2024 1980 BGP RECREATION INC 40054010.104 2nd TCSD INSTRUCTOR EARNINGS EFT Posted 4,032.00 602497 5/16/2024 1101 BLUETRITON BRANDS INC 04E6702622575 WATER DELIVERY SERVICES AT THE TVE2 EFT Posted 125.64 602561 5/23/2024 2047 BOB CALLAHANS POOL SERVICE 0192 MAY FOUNTAIN MAINT: PW EFT Posted 1,200.00 302203 5/23/2024 1631 BONCOR WATER SYSTEMS LLC 789589 04/24/24 WATER FILTER REPLACEMENT: STATION 73 Printed Check 345.20 16495 5/7/2024 2743 BOOT BARN 3936 SUPPLIES: STAFF Wire 40.22 602562 5/23/2024 3790 BRANDIS FAMILY BREAKFAST LLC Comm Reinvest Prgm COMMUNITY REINVESTMENT: TEMECULA GRANT PROGRAM EFT Posted 20,000.00 602498 5/16/2024 2399 BUCHER BRET PHILLIP 3500.104-3510.108 TCSD INSTRUCTOR EARNINGS EFT Posted 3,345.30 302205 5/23/2024 3157 CAHALAN JASON 3971 BAY DOOR MAINTENANCE: FIRE STATIONS Printed Check 318.42 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 302174 5/16/2024 1190 CAL MAT 73994622 ASPHALT SUPPLIES: STREET MAINTENANCE: PW Printed Check 580.87 302174 5/16/2024 1190 CAL MAT 73992969 ASPHALT SUPPLIES: STREET MAINTENANCE: PW Printed Check 458.03 302174 5/16/2024 1190 CAL MAT 73991755 ASPHALT SUPPLIES: STREET MAINT: PW Printed Check 426.13 302175 5/16/2024 1062 CALIF DEPT OF CONSUMER AFFAIRS Lic Renewal 69156 LICENSE RENEWAL: LAND DEV: PW Printed Check 180.00 302176 5/16/2024 1612 CALIF DEPT OF INDUSTRIAL RELATIONS P 2059947 SN P02719 CRC SLIDE INSPECTION 04/19/24 Printed Check 415.00 602499 5/16/2024 2295 CANTRELL TINA J 4200.105 TCSD INSTRUCTOR EARNINGS EFT Posted 280.00 302206 5/23/2024 3794 CARLSON JOHNSON LAW PC Sttlmnt of Claim RELEASE & SETTLEMENT OF CLAIM: BEVERLY DEAN PRESSL Printed Check 5,000.00 302177 5/16/2024 2063 CASC ENGINEERING AND CONSULTING INC 0050944 ENGINEERING SVCS: ALTAIR: PW Printed Check 1,462.50 302245 5/23/2024 2284 CATRON MICHAEL 0001268 PROMOTIONAL VIDEOGRAPHY SERVICES: CM Printed Check 7,594.20 602563 5/23/2024 1928 CDCE INC 142655 LIGHT BAR INSTALL: CITY VEHICLES: PW EFT Posted 2,560.93 602500 5/16/2024 1280 CDW LLC QS37399 MISC SMALL TOOLS & EQUIP: ITSS EFT Posted 296.06 602500 5/16/2024 1280 CDW LLC QZ71847 KEYBOARD & MOUSE REPLACEMENT: ITSS EFT Posted 151.71 602564 5/23/2024 1280 CDW LLC RF85528 MISC SMALL TOOLS & EQUIP: ITSS EFT Posted 188.72 602564 5/23/2024 1280 CDW LLC RB74465 WORKSTATION REPLACEMENT: TRAFFIC EFT Posted 15,034.95 302207 5/23/2024 1528 CERTIFION CORP 424EP31197 SOFTWARE SUBSCRIPTION: PD Printed Check 200.00 602501 5/16/2024 2030 CIVICPLUS LLC 300105 WEBSITE ANNUAL MAINTENANCE: IT EFT Posted 11,700.79 302178 5/16/2024 1701 CLEAR IMAGE ENTERPRISES INC 18970 STEAM CLEANING: PARKING GARAGE: PW Printed Check 765.00 602565 5/23/2024 3043 COMMERCIAL CLEANING BY ROGERS 11136 JANITORIAL SERVICES: OTSF AND MALL EFT Posted 525.00 602502 5/16/2024 3060 COMPLETE OFFICE LLC 4143744-0 OFFICE SUPPLIES: BUILDING & SAFETY EFT Posted 94.45 602502 5/16/2024 3060 COMPLETE OFFICE LLC 4144352-0 OFFICE SUPPLIES: BUILDING & SAFETY EFT Posted 22.62 302179 5/16/2024 2338 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 8750-1041853 ELECTRICAL SUPPLIES: JRC Printed Check 38.92 302179 5/16/2024 2338 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 8750-1042003 ELECTRICAL SUPPLIES: PARKS Printed Check 65.52 302179 5/16/2024 2338 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 8750-1041756 ELECTRICAL SUPPLIES: PARKS Printed Check 130.45 302179 5/16/2024 2338 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 8750-1041926 ELECTRICAL SUPPLIES: PARKS Printed Check 76.94 302179 5/16/2024 2338 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 8750-1041809 ELECTRICAL SUPPLIES: PARKS Printed Check 28.18 302208 5/23/2024 2338 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 1069-1051661 TRAFFIC SIGNAL COVERS: PW Printed Check 2,512.13 16513 5/7/2024 3740 CONSTRUCTION EXAM CENTER 4985 REGISTRATION: ICC CERTIFICATION CBO/CFM: FIRE Wire 995.00 602503 5/16/2024 3692 COPE VALERIE ROSE Pert: Anastasia STUDENT - LED MUSICAL THEATHER EFT Posted 900.00 602504 5/16/2024 1666 CORELOGIC INC 82208701 MAR SOFTWARE SUBSCRIPTION: CODE ENF EFT Posted 889.50 302180 5/16/2024 1849 COSTAR REALTY INFORMATION INC 120773521 MAY'24 WEB SUBSCRIPTION: ECO DEV Printed Check 1,296.00 16515 5/7/2024 1098 COSTCO TEMECULA 491 7817 MISC SUPPLIES: PREVENTION: FIRE DEPT Wire 204.93 302209 5/23/2024 1098 COSTCO TEMECULA 491 3594 MISC SUPPLIES: ITSS Printed Check 89.60 302209 5/23/2024 1098 COSTCO TEMECULA 491 3585 SUPPLIES: SPECIAL EVENTS: FIRE Printed Check 63.67 602505 5/16/2024 2004 COX KRISTI 4210.105 TCSD INSTRUCTOR EARNINGS EFT Posted 360.00 602506 5/16/2024 1592 CRAFTSMEN PLUMBING & HVAC INC 003865 PLUMBING REPAIR: HINTERGARDT PARK: PW EFT Posted 2,496.00 602566 5/23/2024 3607 CROWN CASTLE INC 1570303 FIBER SVCS: 44900 TEMECULA LANE EFT Posted 550.00 16497 5/7/2024 2281 CVS PHARMACY 3329 SUPPLIES: RESOURCE CTR: TCSD Wire 280.95 302210 5/23/2024 1177 DAVID TURCH AND ASSOCIATES Jan-Mar'24 JAN-MAR'24 FEDERAL LOBBYING SVCS: CITY MGR Printed Check 16,500.00 602507 5/16/2024 2528 DE LA SECURA INC 21007-029 DSGN-BUILD SVCS: MRC PW 17-21 EFT Posted 113,385.00 302211 5/23/2024 2192 DE NOVO PLANNING GROUP 4246 PA22-1124 PARADISE CHEVROLET CEQA REVIEW Printed Check 9,536.50 16467 4/8/2024 3757 DELTA HOTELS 2057 LODGING: TRAFFIC SIGNAL CLASS: PW Wire 354.51 16468 4/8/2024 3757 DELTA HOTELS 2107 LODGING: TRAFFIC SIGNAL CLASS: PW Wire 354.51 602508 5/16/2024 1578 DEMCO INC 7481593 MISC SUPPLIES: RHRTPL: TCSD EFT Posted 970.91 302181 5/16/2024 2256 DEQUINCY PETER Staff Training ON SITE TRAINING: TCSD Printed Check 3,935.00 602509 5/16/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2INC IN00183846 SECURITY CAMERA REPLACEMENT:TRAFFIC: IT EFT Posted 4,788.00 602509 5/16/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2INC IN00183700b MAINT & REPAIR: SECURITY SYSTEM: IT EFT Posted 2,242.09 602567 5/23/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2INC IN00183700a CITYWIDE SECURITY SYSTEM:IT CIP PW17-01 EFT Posted 6,289.97 602568 5/23/2024 1235 DIAMOND ENVIRONMENTAL SERVICES 0005401176 FENCE RENTAL: JRC: PW EFT Posted 95.00 602569 5/23/2024 2137 DIVERSIFIED WATERSCAPES INC 10007039 APR WTR QUALITY MAINT: DUCK POND/HARV EFT Posted 7,800.00 602510 5/16/2024 1254 DOWNS ENERGY FUEL CL39028 FUEL FOR CITY VEHICLES: CIP: PW EFT Posted 270.71 602510 5/16/2024 1254 DOWNS ENERGY FUEL CL37565 FUEL FOR CITY VEHICLES: LAND DEV: PW EFT Posted 109.77 602510 5/16/2024 1254 DOWNS ENERGY FUEL CL40470 FUEL FOR CITY VEHICLES: POLICE DEPT EFT Posted 142.69 602510 5/16/2024 1254 DOWNS ENERGY FUEL CL39045 FUEL FOR CITY VEHICLES: TCSD EFT Posted 284.13 602510 5/16/2024 1254 DOWNS ENERGY FUEL CL39023 FUEL FOR CITY VEHICLES: LAND DEV: PW EFT Posted 125.71 602510 5/16/2024 1254 DOWNS ENERGY FUEL CL40487 FUEL FOR CITY VEHICLES: TCSD EFT Posted 301.90 602570 5/23/2024 1254 DOWNS ENERGY FUEL CL404468 FUEL FOR CITY VEHICLES: PARKS: PW EFT Posted 2,362.65 602570 5/23/2024 1254 DOWNS ENERGY FUEL CL40473 FUEL FOR CITY VEHICLES: CIP: PW EFT Posted 192.05 602570 5/23/2024 1254 DOWNS ENERGY FUEL CL40486 FUEL FOR CITY VEHICLES: TRAFFIC: PW EFT Posted 211.25 602570 5/23/2024 1254 DOWNS ENERGY FUEL CL40474 FUEL FOR CITY VEHICLES: STREET MAINT: PW EFT Posted 1,949.25 602570 5/23/2024 1254 DOWNS ENERGY FUEL CL40469 FUEL FOR CITY VEHICLES: LAND DEV: PW EFT Posted 121.22 302182 5/16/2024 2689 DS SERVICES OF AMERICA INC 22116432 050324 CC WATER DELIVERY SERVICES: CMO Printed Check 64.94 602571 5/23/2024 2258 ECONOMIC ALTERNATIVES INC 108067 MAY WTR SYST MAINT: CIVIC CTR EFT Posted 619.55 302173 5/16/2024 1440 EE VENDOR # 1440 Reimb: Promo Items REIMBURSEMENT: PROMO ITEMS: TEMECULA SUSTAINS Printed Check 45.59 302204 5/23/2024 1440 EE VENDOR # 1440 Reimb: Mtg 5/14/24 REIMB: MTG FOR TV BALLOON FESTIVAL LOGISTICS Printed Check 68.26 302204 5/23/2024 1440 EE VENDOR # 1440 Reimb: 05/14/24 REIMB: PROMOTIONAL ITEMS: PW Printed Check 95.92 302218 5/23/2024 1459 EE VENDOR # 1459 Reimb: Plan Academy REIMB: PLANNING COMMISSION ACADEMY Printed Check 203.91 302248 5/23/2024 1580 EE VENDOR # 1580 REIMB: 02/07-02108 REIMB: LEAGUE OF CA CITITES CONF: 02/07-02/08 Printed Check 118.74 602513 5/16/2024 1940 EE VENDOR # 1940 Reimb: 04/29/24 REIMB: SUPPLIES: TVM EFT Posted 536.31 602516 5/16/2024 2260 EE VENDOR # 2260 Cmptr Loan 532024 COMPUTER LOAN PAYMENT PRGM EFT Posted 800.00 302220 5/23/2024 2263 EE VENDOR # 2263 Reimb: Rod Run REIMB: REFRESHMENTS: ROD RUN STAFF: FIRE Printed Check 73.97 602606 5/23/2024 2266 EE VENDOR # 2266 05/08/24 REFRESHMENTS FOR TSC APRIL 2024: PW EFT Posted 56.94 302188 5/16/2024 2323 EE VENDOR # 2323 Reimb: CA Water'24 REIMB: CA WATER SAFETY COALITION SUMMIT: TCSD Printed Check 80.53 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 302231 5/23/2024 2675 EE VENDOR # 2675 Reimb: Conf 4/22/24 REIMB: LASERFICHE EMPOWER CONFERENCE: ITSS Printed Check 223.94 602575 5/23/2024 2754 EE VENDOR # 2754 Reimb Team Pace 5/14 REIMB: TEAM PACE EFT Posted 193.90 602535 5/16/2024 3006 EE VENDOR # 3006 Reimb: Exam 5/13 REIMB: CIVIL ENGINEERING SURVEYING EXAM EFT Posted 379.00 602511 5/16/2024 2031 ELITE CLAIMS MANAGEMENT INC 2024-719 APR'24 3RD PARTY CLAIM ADMIN: WC EFT Posted 1,250.00 302212 5/23/2024 1171 ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC 94716465 ARCGIS SOFTWARE SUITE: GIS: IT Printed Check 63,000.00 302212 5/23/2024 1171 ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE INC 94716464 ARCGIS SOFTWARE SUITE: GIS: IT Printed Check 8,324.00 302213 5/23/2024 1004 ESGIL LLC 274654 FEB PLAN REVIEW SVCS: BLDG & SAFETY Printed Check 19,027.70 302213 5/23/2024 1004 ESGIL LLC 384449 Revised MAR PLAN REVIEW SVCS: BLDG & SAFETY Printed Check 17,266.76 602572 5/23/2024 1305 EWING IRRIGATION PRODUCTS INC 22187939 5 YEAR DATA SVC PLAN: REDHAWK: PW EFT Posted 3,458.25 302214 5/23/2024 2469 EXP US SERVICES INC 136621 SANTA GERTRUDIS CREEK PHASE II Printed Check 29,170.67 16523 4/8/2024 1425 EXPEDIA.COM 8964 LODGING:'24 PC ACADEMY CONFERENCE: PLANNING Wire 824.06 302183 5/16/2024 1005 FEDERAL EXPRESS INC 8-489-64280c EXP MAIL SVCS: TCSD Printed Check 16.66 302183 5/16/2024 1005 FEDERAL EXPRESS INC 8496-73026 EXP MAIL SVCS: TCSD Printed Check 10.45 302183 5/16/2024 1005 FEDERAL EXPRESS INC 8-489-64280b EXP MAIL SVCS: FINANCE Printed Check 10.45 302215 5/23/2024 3360 FIFTH ASSET INC DB2004974 DEBTBOOK ANNUAL RENEWAL: FINANCE Printed Check 10,500.00 16505 5/7/2024 3741 FIVE O TRAINING 9292 REGISTRATION: SEX OFFENDER TRACKING Wire 250.00 16506 5/7/2024 3741 FIVE O TRAINING 5160 REGISTRATION: SEX OFFENDER TRACKING Wire 250.00 602573 5/23/2024 1871 FLATIRON WEST INC 12 I-15/ FRENCH VALLEY PARKWAY IMPROVEMENTS EFT Posted 3,618,935.68 602512 5/16/2024 1875 FREIZE UHLER KIMBERLY 9220 Legal Scholars PROMOTIONAL ITEMS: WORKFORCE PROGRAMS: TCSD EFT Posted 695.84 602574 5/23/2024 1572 FWEP ACQUISITION INC 0015253685-001 SPLASH PAD CHEMICALS: PW PARKS EFT Posted (100.00) 602574 5/23/2024 1572 FWEP ACQUISITION INC 0015542815-001 SPLASH PAD CHEMICALS: PW PARKS EFT Posted 50.10 602574 5/23/2024 1572 FWEP ACQUISITION INC 0015221737-002 SPLASH PAD CHEMICALS: PW PARKS EFT Posted 1,071.27 602514 5/16/2024 2722 GEOTAB USA INC IN382047 VEHICLE TELEMATICS:CITY FLEET: IT EFT Posted 1,619.50 302185 5/16/2024 3595 GFWC TEMECULA VALLEY WOMANS CLUB Comm Reinv Prg 04/22 COMMUNITY REINVESTMENT-TEMECULA GRANT PROGRAM Printed Check 8,083.79 302222 5/23/2024 3095 GONZALEZ JAVIER 1 1664 SMALL TOOLS & EQUIPMENT: FIRE STATIONS Printed Check 261.00 302222 5/23/2024 3095 GONZALEZ JAVIER 1 1681 SMALL TOOLS & EQUIPMENT: FIRE STATIONS Printed Check 27.19 302222 5/23/2024 3095 GONZALEZ JAVIER 1 1697 HVAC SUPPLIES: PARKING GARAGE Printed Check 65.69 302222 5/23/2024 3095 GONZALEZ JAVIER 1 1701 HVAC SUPPLIES: FACILITY MAINT Printed Check 115.09 602515 5/16/2024 1225 GRAINGER 9102241966 MARKING CHALK: PARKS: PW EFT Posted 164.56 602515 5/16/2024 1225 GRAINGER 9098894455 MAINTENANCE SUPPLIES: STREET MAINT: PW EFT Posted 153.87 602515 5/16/2024 1225 GRAINGER 9101597418 MISC STAGE SUPPLIES: THEATER: TCSD EFT Posted 230.47 302217 5/23/2024 3128 GREEN ACRES INTERACTIVE THERAPY DGF (BK) DISCRETIONARY GRANT FUNDS Printed Check 2,500.00 16503 5/7/2024 1009 HANKS HARDWARE INC 0499 SUPPLIES: RESOURCE CENTER Wire 340.88 302219 5/23/2024 1009 HANKS HARDWARE INC 2644/Apr-a SMALL TOOLS & EQUIP: FIRE Printed Check 72.72 302219 5/23/2024 1009 HANKS HARDWARE INC 2671/Apr-a MISC SUPPLIES/EQUIPMENT: FACILITIES: PW Printed Check 126.63 302219 5/23/2024 1009 HANKS HARDWARE INC 2646/Apr MISC HRDWR SUPPLIES: CRC: PW Printed Check 662.76 302219 5/23/2024 1009 HANKS HARDWARE INC 2644/Apr-d MISC HRDWR SUPPLIES: FACILITIES: PW Printed Check 1,635.78 302219 5/23/2024 1009 HANKS HARDWARE INC 2649/Apr MISC HRDWR SUPPLIES: PARKS: PW Printed Check 1,780.52 302219 5/23/2024 1009 HANKS HARDWARE INC 2634/Apr SMALL TOOLS & EQUIP: FIRE Printed Check 317.53 302219 5/23/2024 1009 HANKS HARDWARE INC 2644/Apr-c MISC HRDWR SUPPLIES: HARVESTON: PW Printed Check 178.87 302219 5/23/2024 1009 HANKS HARDWARE INC 2644/Apr-b MISC HRDWR SUPPLIES: PARKS: PW Printed Check 155.48 302219 5/23/2024 1009 HANKS HARDWARE INC 2733/Apr MISC HRDWR SUPPLIES: TRAFFIC: PW Printed Check 135.57 602541 5/16/2024 3508 HAVENS FOR THE ARTS Perf: 05/02-05/04 STTLMNT: THE BARD GOES TO BROADWAY: 05/02-05/04 EFT Posted 5,430.65 602517 5/16/2024 1761 HESS JOHN PAUL 1539 Revised PROMOTIONAL VIDEOGRAPHY SVCS: COMSP EFT Posted 2,025.00 602518 5/16/2024 2235 HICKS AND HARTWICK INC 8350 ENG PLAN CHECK SRVCS: LAND DEV: PW EFT Posted 612.50 602518 5/16/2024 2235 HICKS AND HARTWICK INC 8346 ENG PLAN CHECK SRVCS: LAND DEV: PW EFT Posted 1,519.00 16528 4/8/2024 1074 HILTON 7147 LODGING: PLANNING COMMISSION Wire 6.62 16529 4/8/2024 1074 HILTON 7451 LODGING: PLANNING COMMISSION Wire 694.92 16530 4/8/2024 1074 HILTON 7717 LODGING: PLANNING COMMISSION Wire 849.79 16531 4/8/2024 1074 HILTON 8418 LODGING: PLANNING COMMISSION Wire 526.27 16534 4/8/2024 1074 HILTON 7065 LODGING: PLANNING COMMISSION Wire (36.00) 602519 5/16/2024 2547 HINER DOUGLAS April 2024 APR UMPIRE OFFICIATING SVCS: CITY ADULT SOFTBALL EFT Posted 2,982.00 602520 5/16/2024 1585 I P C INDUSTRIES INC 01-177057 GOLF CART RENTALS: SPECIAL EVENTS: TCSD EFT Posted 2,245.63 602576 5/23/2024 2564 INLAND FLEET SOLUTIONS INC 7464 VEHICLE AND EQUIPMENT REPAIR: STREET MAINTENANCE EFT Posted 533.62 602521 5/16/2024 1595 INLAND VALLEY SYMPHONY INC 0525-2024 PERFORMING ARTS AGREEMENT: TCSD EFT Posted 15,000.00 302221 5/23/2024 3035 INTERFLEX PAYMENT LLC Ben350218 CHILD CARE REIMBURSEMENT FSA PAYMENT Printed Check 24,446.59 16509 5/7/2024 1196 INTL CODE COUNCIL 1339 REGISTRATION: FIRE CODES & STANDARDS TEST: FIRE Wire 200.00 16511 5/7/2024 1196 INTL CODE COUNCIL 4683 REGISTRATION: FIRE CODES & STANDARDS TEST: FIRE Wire 200.00 602522 5/16/2024 1757 INTRADO LIFE AND SAFETY INC 6086149 MAR ENTERPRISES 911 SVC: INFO TECH EFT Posted 322.50 602523 5/16/2024 1719 JACOBS HOUSE INC Ben350206 EMPLOYEE CHARITY DONATIONS PAYMENT EFT Posted 40.00 602524 5/16/2024 2045 JAMES ELLIOTT ENTERTAINMENT Perf: 05/24/24 THIRD PARTY PERFORMANCE AGREEMENT EFT Posted 2,500.00 302223 5/23/2024 3197 JOS VIDEO & MEDIA PRODUCTIONS INC 3686 EOC TRAINING VIDEO PSPS: EM Printed Check 3,300.00 602577 5/23/2024 2257 JEFF KATZ ARCHITECTURAL CORP 22262 COMMUNITY RECREATION CENTER SPLASH PAD EFT Posted 1,617.75 602578 5/23/2024 2475 JP HANDMADE CORP 68895 BUSINESS CARDS: PARKS: PW EFT Posted 277.73 602579 5/23/2024 1248 JTB SUPPLY COMPANY INC 113420 TRAFFIC SIGNAL PARTS: PW EFT Posted 4,434.75 602580 5/23/2024 1090 KEYSER MARSTON ASSOCIATES INC 0038696 COMP GENERAL PLAN UPDATE: FISCAL LAND USE EFT Posted 2,657.50 16525 4/8/2024 1965 LEAGUE OF AMERICAN BICYCLISTS 1995 COMMUNITY SIGN: PLANNING Wire 204.90 602525 5/16/2024 1050 LEIGHTON CONSULTING INC 62181 MATERIALS TESTING SVCS: DOG PARK RENOV: PW21-14 EFT Posted 349.50 16521 4/8/2024 3523 LOEWS CORONADO BAY 2446 LODGING: LEAGUE OF CA CITIES: PLANNING Wire 653.30 602526 5/16/2024 3198 LOOMIS ARMORED US LLC 13486213 ARMORED CAR SVCS: FINANCE EFT Posted 1,245.54 302186 5/16/2024 1806 M C I COMM SERVICE APR 7DK90589 APR 7DK90589 XXX-3046 GEN USAGE Printed Check 35.65 302186 5/16/2024 1806 M C I COMM SERVICE APR 7DK89878 APR 7DK89878 XXX-0714 USAGE MALL PD Printed Check 36.50 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 602581 5/23/2024 3609 MAIN ELECTRIC SUPPLY COMPANY LLC 9835878 ELECTRICAL SUPPLIES: TRAFFIC MAINTENANCE: PW EFT Posted 178.35 602581 5/23/2024 3609 MAIN ELECTRIC SUPPLY COMPANY LLC 9839639 ELECTRICAL SUPPLIES: TRAFFIC MAINTENANCE: PW EFT Posted 52.20 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3465 EMERGENCY SLOPE TREE SERVICES EFT Posted 8,500.00 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3470 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 4,802.51 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3464 ANNUAL TREE TRIMMING,REMOVALS & PLANTING AT PARKS EFT Posted 3,852.06 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3468 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 6,817.08 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3472 TREE TRIMMING: PHEASANT RUN: PW EFT Posted 1,303.94 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3467 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 11,798.90 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3471 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 12,600.45 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3466 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 1,136.00 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3469 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 2,443.72 602582 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3475 TREE TRIMMING: CROWNE HILL SLOPE: PW EFT Posted 2,672.93 602583 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3473 ANNUAL TREE TRIMMING,REMOVALS & PLANTING AT PARKS EFT Posted 325.11 602583 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3474 ANNUAL RIGHT OF WAY TREE TRIMMING, REMOVALS & PLAN EFT Posted 337.95 602584 5/23/2024 2619 MARIPOSA TREE MANAGEMENT INC 3476 TREE TRIMMING SVCS: OLD TOWN: PW EFT Posted 1,083.70 602585 5/23/2024 3717 MERIDIAN RAPID DEFENSE GROUP RENTALS LLC INV-R-5280a BARRIERS RENTALS: ROD RUN: TCSD EFT Posted 7,000.00 302224 5/23/2024 1185 MET LIFE INSURANCE COMPANY Ben350194 BEN350129 - DENTAL PAYMENT Printed Check 15,016.03 602527 5/16/2024 2259 MICHELLE MEDINA 1040.104 2nd TCSD INSTRUCTOR EARNINGS EFT Posted 1,890.00 602527 5/16/2024 2259 MICHELLE MEDINA 1040.1051st TCSD INSTRUCTOR EARNINGS EFT Posted 1,649.20 302225 5/23/2024 2262 MINDTRAP ADVENTURES LLC Comm Reinv Prg 5/02 COMMUNITY REINVESTMENT-TEMECULA GRANT PROGRAM Printed Check 20,000.00 302226 5/23/2024 1082 MIRACLE RECREATION EQUIPMENT 875005 SWING HINGE: PW PARKS Printed Check 88.03 602528 5/16/2024 1681 MIRANDA JULIO CESAR 3600.105-3605.105 TCSD INSTRUCTOR EARNINGS EFT Posted 1,215.20 602529 5/16/2024 1241 MISSION ELECTRIC SUPPLY INC 523364 ELECTRICAL SUPPLIES: WEST WING EFT Posted (2,696.13) 602529 5/16/2024 1241 MISSION ELECTRIC SUPPLY INC 522707-00 MISC ELECTRICAL PARTS: UPS REPLACEMENT: IT EFT Posted 30.81 602529 5/16/2024 1241 MISSION ELECTRIC SUPPLY INC 522600-00 ELECTRICAL SUPPLIES: WEST WING EFT Posted 2,696.13 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 522469-03 ELECTRICAL SUPPLIES: CIVIC CTR EFT Posted 20.95 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 523266-00 ELECTRICAL SUPPLIES: LIBRARY EFT Posted 11.10 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 522738-00 ELECTRICAL SUPPLIES: CIVIC CTR EFT Posted 269.00 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 523201-00 ELECTRICAL SUPPLIES: PARKS EFT Posted 6.53 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 522896-00 ELECTRICAL SUPPLIES: CIVIC CTR EFT Posted 159.51 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 523310-00 ELECTRICAL SUPPLIES: HARVESTON BOAT HOUSE EFT Posted 79.29 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 523365-00 ELECTRICAL SUPPLIES: WEST WING EFT Posted 77.58 602586 5/23/2024 1241 MISSION ELECTRIC SUPPLY INC 523362 ELECTRICAL SUPPLIES: HARVESTON BOAT HOUSE EFT Posted (40.98) 602530 5/16/2024 3732 MITY LITE INC 00174268 NEW TABLES: CRC: TCSD EFT Posted 9,378.20 602530 5/16/2024 3732 MIN LITE INC 00174277 NEW TABLES: CRC: TCSD EFT Posted 9,353.78 16536 5/2/2024 2830 MOOD MEDIA NORTH AMERICA HOLDINGS LLC MAY'24 MAY'24 DISH NETWORK SVCS Wire 243.81 602587 5/23/2024 2081 MUSIC CONNECTION LLC STTLMNT: 5/11/24 SPEAKEASY @ THE MERC 04/13/24 EFT Posted 634.20 602531 5/16/2024 2268 MUSSON THEATRICAL INC 00472666 SOUND/LIGHTING SUPPLIES:THEATER:TCSD EFT Posted 606.25 16510 5/7/2024 1065 NATIONAL FIRE PROTECTION ASSN LEADS ETC INC 6218 SUBSCRIPTION RENEWAL: FIRE Wire 1,552.50 602588 5/23/2024 3787 NECTAR INTERNATIONAL INC Comm Reinvest Prgm COMMUNITY REINVESTMENT: TEMECULA GRANT PROGRAM EFT Posted 20,000.00 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77527 LANDSCAPE MAINT: VARIOUS CITY PARKS: PW EFT Posted 456.45 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77405 LANDSCAPE MAINTENANCE SVCS: FACILITIES EFT Posted 11,245.00 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77530 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 332.76 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77524 LANDSCAPE MAINT: VARIOUS CITY PARKS: PW EFT Posted 325.00 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77525 LANDSCAPE MAINT: VARIOUS CITY PARKS: PW EFT Posted 284.05 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77408 LANDSCAPE SVCS: HARVESTON LAKE EFT Posted 4,031.00 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77529 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 925.69 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77528 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 1,758.08 602532 5/16/2024 2578 NIEVES LANDSCAPE INC 77526 LANDSCAPE MAINT: VARIOUS CITY PARKS: PW EFT Posted 238.33 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77576 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 652.68 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77406 LANDSCAPE SVCS: PARKS AND MEDIANS EFT Posted 23,159.00 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77682 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 587.57 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77683 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 480.98 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77685 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 456.48 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77688 LANDSCAPE SVCSS: CIVIC CENTER: PW EFT Posted 2,713.09 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77675 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 709.45 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77407 LANDSCAPE SVCS: PARKS AND MEDIANS EFT Posted 56,141.00 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77686 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 576.57 602589 5/23/2024 2578 NIEVES LANDSCAPE INC 77411 LANDSCAPE SVCS: PARKS AND MEDIANS EFT Posted 77,622.00 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77692 IRRIGATION REPAIRS: CITY SLOPES: PW PARKS EFT Posted 393.27 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77672 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 345.64 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77575 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 450.22 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77674 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 402.55 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77579 IRRIGATION REPAIRS: VAIL RANCH PARK: PW EFT Posted 352.18 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77580 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 411.98 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77689 IRRIGATION REPAIRS: CITY SLOPES: PW PARKS EFT Posted 337.86 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77583 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 440.00 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77687 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 364.05 602590 5/23/2024 2578 NIEVES LANDSCAPE INC 77673 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 407.00 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77671 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 328.72 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77684 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 288.18 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77681 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 287.74 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77690 IRRIGATION REPAIRS: CITY SLOPES: PW PARKS EFT Posted 297.77 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77578 TREE PLANTING: PBSP: PW EFT Posted 290.00 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77679 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 303.47 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77680 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 302.47 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77670 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 313.63 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77691 IRRIGATION REPAIRS: CITY SLOPES: PW PARKS EFT Posted 302.47 602591 5/23/2024 2578 NIEVES LANDSCAPE INC 77676 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 330.45 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77677 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 275.12 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77669 IRRIGATION REPAIRS: VARIOUS PARKS: PW EFT Posted 226.50 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77577 IRRIGATION REPAIRS: TCC: PW EFT Posted 246.31 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77581 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 173.24 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77582 IRRIGATION REPAIRS: VARIOUS LOCATIONS: PW EFT Posted 205.44 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77678 IRRIGATION REPAIRS: SLOPES: PW EFT Posted 248.91 602592 5/23/2024 2578 NIEVES LANDSCAPE INC 77410 LANDSCAPE MAINTENANCE SERVICES LEVEL C SLOPES "OP EFT Posted 106.00 302187 5/16/2024 1013 NUTRIEN AG SOLUTIONS INC 53813557 TOOL & EQUIP STREET MAINTENANCE: PW Printed Check 168.76 602533 5/16/2024 2496 OLD TOWN TIRE AND SERVICE INC 75013 BUILDING INSPECTOR VEHICLE MAINTENANCE: COMDV EFT Posted 162.18 602533 5/16/2024 2496 OLD TOWN TIRE AND SERVICE INC 75025 VEHICLE REPAIR / MAINTENANCE: PD EFT Posted 172.56 602593 5/23/2024 2496 OLD TOWN TIRE AND SERVICE INC 75080 VEHICLE MAINTENANCE - PARKS & FACILITIES EFT Posted 1,645.96 602593 5/23/2024 2496 OLD TOWN TIRE AND SERVICE INC 74442 VEHICLE MAINTENANCE - PARKS & FACILITIES EFT Posted 981.20 602593 5/23/2024 2496 OLD TOWN TIRE AND SERVICE INC 75150 VEHICLE MAINTENANCE - STREET MAINTENANCE: PW EFT Posted 185.73 602593 5/23/2024 2496 OLD TOWN TIRE AND SERVICE INC 74936 VEHICLE MAINTENANCE - PARKS & FACILITIES EFT Posted 113.19 602593 5/23/2024 2496 OLD TOWN TIRE AND SERVICE INC 74793 SIDE STEPS INSTALL: TRAFFIC: PW EFT Posted 696.77 16455 4/23/2024 2074 ON GUARD FIRE PROTECTION 04/23/24 REFUND OF DUPLICATE ONLINE PAYMENT Wire 3,618.00 302227 5/23/2024 100 ONETIME PAY VENDOR- ENERGOV 69165096 REFUND CRC MULTIPURPOSE ROOM MAY 11 Printed Check 200.00 602534 5/16/2024 3294 ORANGE TREE EMPLOYMENT SCREENING LLC 63083 BACKGROUND CHECKS: TVE2: FACILITIES EFT Posted 90.90 602594 5/23/2024 1488 ORIGINAL WATERMEN INC 88301 LIFEGUARD UNIFORMS: AQUATICS: TCSD EFT Posted 11,967.41 602594 5/23/2024 1488 ORIGINAL WATERMEN INC 88002 RASHGUARDS: AQUATICS: TCSD EFT Posted 562.91 16522 4/8/2024 3053 PAPA FETA 4511 REFRESHMENTS:'24 PLAN COMMISSION MTG Wire 371.86 302228 5/23/2024 1048 PARADISE CHEVROLET CADILLAC 1GCGSBE5R1127079 VEHICLE PURCHASE: VARIOUS DEPARTMENTS Printed Check 33,395.00 16519 5/7/2024 1401 PAYPAL 0552 VERISIGN PAYFLOW PRO TRANSACTION Wire 25.00 302229 5/23/2024 1214 PECHANGA BAND OF LUISENO MISSION INDIANS 21736 1-15 CONGESTION RELIEF PROJECT: PW19-02 Printed Check 4,532.56 302230 5/23/2024 1214 PECHANGA BAND OF LUISENO MISSION INDIANS 21713 1-15/ FRENCH VALLEY PARKWAY IMPROVEMENTS PW16-01 Printed Check 6,969.60 602595 5/23/2024 2392 PENFOLDS CAFE INC Comm Reinvest Prgm COMMUNITY REINVESTMENT: TEMECULA GRANT PROGRAM EFT Posted 20,000.00 16465 5/8/2024 1017 PERS EMPLOYEES RETIREMENT Ben350177 PERS RETIREMENT PAYMENT Wire 177,217.52 16412 4/10/2024 1016 PERS HEALTH INSUR PREMIUM Ben350145 PERS HEALTH PAYMENT Wire 211,810.16 602596 5/23/2024 3352 POWERLAND EQUIPMENT INC 01-247968 EQUIPMENT SERVICE, PARKS PW EFT Posted 233.33 602597 5/23/2024 3352 POWERLAND EQUIPMENT INC 01-247931 EQUIPMENT SERVICE, PARKS PW EFT Posted 266.62 302232 5/23/2024 1363 PRE PAID LEGAL SERVICES INC Ben350208 PREPAID LEGAL SERVICES PAYMENT Printed Check 206.45 16532 4/8/2024 1020 PRESS ENTERPRISE COMPANY INC 3102 SUBSCRIPTION: PLANNING Wire 330.12 16533 4/8/2024 1020 PRESS ENTERPRISE COMPANY INC 7060 SUBSCRIPTION: PLANNING Wire 80.19 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251053 UNIFORMS: STREET MAINTENANCE EFT Posted 197.07 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132232988 UNIFORMS: STREET MAINTENANCE EFT Posted 266.43 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252717 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 76.88 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132249859A UNIFORMS: PARKS AND FACILITIES EFT Posted 84.13 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251573 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 65.28 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251538 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 76.88 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132253899 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 76.88 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 131017446 UNIFORMS: STREET MAINTENANCE EFT Posted (197.60) 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 131017445 UNIFORMS: PARKS AND FACILITIES EFT Posted (273.90) 602598 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132248705A UNIFORMS: PARKS AND FACILITIES: PW EFT Posted 70.78 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252753 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 65.28 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251571 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 21.43 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132248706 UNIFORMS: STREET MAINTENANCE EFT Posted 61.55 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252751 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 21.43 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132253422 UNIFORMS: STREET MAINTENANCE EFT Posted 54.27 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251552 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 24.52 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251052A UNIFORMS: PARKS AND FACILITIES EFT Posted 59.02 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252233 UNIFORMS: STREET MAINTENANCE EFT Posted 52.43 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132253421A UNIFORMS: PARKS AND FACILITIES EFT Posted 63.87 602599 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252752 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 19.88 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251558 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 12.74 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251559 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 9.89 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132253933 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 19.88 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252750 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 14.32 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252735 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 12.74 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251572 FLOOR MATS AND TOWEL RENTALS: LIBRARY: FACILITIES EFT Posted 19.88 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252736 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 9.89 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132253423 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 10.28 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252234 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 10.28 602600 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132251570 FLOOR MATS AND TOWEL RENTALS: FACILITIES EFT Posted 14.32 602601 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132252232B UNIFORMS: STREET MAINTENANCE EFT Posted 5.67 602601 5/23/2024 1336 PRUDENTIAL OVERALL SUPPLY 132253421B UNIFORMS: STREET MAINTENANCE EFT Posted 5.67 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 602536 5/16/2024 1076 RANCHO TEMECULA CAR WASH APR'24 APR CAR WASH SVCS: POLICE EFT Posted 28.00 602537 5/16/2024 1537 RANDALL MANAGEMENT GROUP 32451 MISC SIGNAGE: SPECIAL EVENTS: TCSD EFT Posted 543.99 602537 5/16/2024 1537 RANDALL MANAGEMENT GROUP 32387 MISC SIGNAGE: EVENTS: TCSD EFT Posted 848.25 302189 5/16/2024 3778 RAUCH CARRIEANNE 05/07/24 COMMUNITY REINVESTMENT: TEMECULA GRANT Printed Check 20,000.00 602602 5/23/2024 3514 REEP FIRE PROTECTION INC 3229 FIRE PROTECTION SRVC: CRC: PW EFT Posted 400.00 602602 5/23/2024 3514 REEP FIRE PROTECTION INC 3225 FIRE SYSTEM REPAIRS: LIBRARY EFT Posted 1,954.14 602602 5/23/2024 3514 REEP FIRE PROTECTION INC 3212 REMOVE FIRE SUPPRESSION SYSTEM AT TVE2: PW EFT Posted 2,400.00 602602 5/23/2024 3514 REEP FIRE PROTECTION INC 3213 FIRE SYSTEM MAINT: TVE2: PWFR-11:PW EFT Posted 5,023.76 602603 5/23/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60176220-00 FACILITIES MAINT: CITY HALL: FACILITIES EFT Posted 113.04 602603 5/23/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60176340-00 FACILITIES MAINT: CHILDRENS MUSEUM: TCSD EFT Posted 73.90 602603 5/23/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60176146-00 FACILITIES MAINTENANCE: CITY HALL:FACILITIES EFT Posted 161.94 602603 5/23/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60175920-00 MAINTENANCE: WEST WING: FACILITIES EFT Posted 288.18 602603 5/23/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60176201-00 FACILITIES MAINT: CITY HALL: FACILITIES EFT Posted 28.87 602603 5/23/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60176002-00 MAINTENANCE: WEST WING: FACILITIES EFT Posted 123.95 602538 5/16/2024 1150 RICHARDS WATSON AND GERSHON 247329 MAR 2024 LEGAL SERVICES EFT Posted 544.00 602538 5/16/2024 1150 RICHARDS WATSON AND GERSHON 247336 MAR 2024 LEGAL SERVICES EFT Posted 630.00 602538 5/16/2024 1150 RICHARDS WATSON AND GERSHON 247354 MAR 2024 LEGAL SERVICES EFT Posted 21,766.81 602538 5/16/2024 1150 RICHARDS WATSON AND GERSHON 247361 MAR 2024 LEGAL SERVICES EFT Posted 438.50 602538 5/16/2024 1150 RICHARDS WATSON AND GERSHON 247353 MAR 2024 LEGAL SERVICES EFT Posted 1,434.84 602538 5/16/2024 1150 RICHARDS WATSON AND GERSHON 247341 MAR 2024 LEGAL SERVICES EFT Posted 2,042.58 302190 5/16/2024 1966 RIGHTWAY SITE SERVICES INC 382787 PORTABLE RESTROOM RENTALS ROD RUN: TCSD Printed Check 6,500.00 16517 5/7/2024 2366 RING.COM 1576 SUBSCRIPTION RENEWAL: ITSS Wire 200.00 302184 5/16/2024 1043 RIVERSIDE COUNTY 04/19/24 COST SHARE FOR SMR: NPDES COMPLIANCE FY23-24:PW Printed Check 681,666.13 302216 5/23/2024 1043 RIVERSIDE COUNTY FCO20425 CHNL EP CHARGE 3/24: MURRIETA CRK CHANNEL: PW17-25 Printed Check 605.73 302233 5/23/2024 2635 RIVERSIDE COUNTY PE0000001687B EMERGENCY RADIO RENTAL: EOC Printed Check 102.62 302234 5/23/2024 1042 RIVERSIDE COUNTY SH0000045613 03/07/24-04/03/24 LAW ENFORCEMENT Printed Check 2,885,592.11 16502 5/7/2024 1304 RIVERSIDE TRANSIT AGENCY 8705 SUPPLIES: RESOURCE CENTER Wire 300.00 302235 5/23/2024 1091 ROADLINE PRODUCTS INC 19893 STREET MAINTENANCE SUPPLIES, PW Printed Check 947.19 302235 5/23/2024 1091 ROADLINE PRODUCTS INC 19887 STENCIL TRUCK EQUIPMENT: STREET MAINT: PW Printed Check 619.65 16504 5/7/2024 1583 SAFE KIDS WORLDWIDE 3829 RENEWAL: CHILD PASSENGER SAFETY CERT Wire 55.00 16526 4/8/2024 1025 SAN DIEGO UNION TRIBUNE 8246 SUBSCRIPTION: DIGITAL NEWSPAPER: PLANNING Wire 103.48 16527 4/8/2024 1025 SAN DIEGO UNION TRIBUNE 5745 SUBSCRIPTION: DIGITAL NEWSPAPER: PLANNING Wire 7.96 602539 5/16/2024 1552 SANBORN GWYNETH A CO TEMECULA MUSIC ACADEMY PERF: 05/04/24 COUNTRY LIVE AT THE MERC: THEATRE RECEIPTS/RENTALS EFT Posted 506.25 302236 5/23/2024 3793 SARGENT LAW APL Sttlmnt of Claim RELEASE & SETTLEMENT OF CLAIM: DERIN PADIR Printed Check 7,000.00 602540 5/16/2024 2008 SARNOWSKI SHAWNA PRESTON 4272024 PHOTOGRAPHY SERVICES: CITY HALL: TCSD EFT Posted 300.00 602540 5/16/2024 2008 SARNOWSKI SHAWNA PRESTON 4302024 PHOTOGRAPHY: THEATER: TCSD EFT Posted 620.00 602540 5/16/2024 2008 SARNOWSKI SHAWNA PRESTON 05012024 PHOTOGRAPHY SERVICES: ECONOMIC DEVELOPMENT EFT Posted 300.00 602540 5/16/2024 2008 SARNOWSKI SHAWNA PRESTON 05042024 PHOTOGRAPHY SERVICES FOR SPECIAL EVENTS EFT Posted 800.00 602604 5/23/2024 2008 SARNOWSKI SHAWNA PRESTON 05112024 PHOTOGRAPHY SVCS: YOUTH MUSICAL THEATER PGM: TCSD EFT Posted 360.00 602604 5/23/2024 2008 SARNOWSKI SHAWNA PRESTON 05092024 MPSC/PHOTOGRAPHY SPECIAL EVENTS: TCSD EFT Posted 275.00 602604 5/23/2024 2008 SARNOWSKI SHAWNA PRESTON 05102024 MUSEUM/ACE PHOTOGRAPHY: SPECIAL EVENTS: TCSD EFT Posted 275.00 602604 5/23/2024 2008 SARNOWSKI SHAWNA PRESTON 05152024 MUSEUM/ACE PHOTOGRAPHY: TCSD EFT Posted 275.00 302191 5/16/2024 2360 SB&O INC 424109 ENGINEERING & SURVEY SVCS: PW-CIP, PW23-24, ON -CAL Printed Check 1,880.00 302191 5/16/2024 2360 SB&O INC 424106 ENGINEERING & SURVEY SVCS: PW-CIP, PW22-16, ON -CAL Printed Check 525.00 302191 5/16/2024 2360 SB&O INC 424107 ENGINEERING & SURVEY SVCS: PW-CIP, PW22-15, ON -CAL Printed Check 14,300.00 302191 5/16/2024 2360 SB&O INC 424105 ENGINEERING & LAND SURVEY SVCS: PW - CIP Printed Check 312.00 602605 5/23/2024 2817 SCP DISTRIBUTORS LLC 524515 KICKBOARDS & AQUA JOGGERS: AQUATICS: TCSD EFT Posted 1,183.63 302237 5/23/2024 3177 SELECT ELECTRIC INC 3597-02 TRAFFIC SIGNAL -SYSTEM UPGRADE Printed Check 34,003.23 302238 5/23/2024 1787 SHRED IT US JV LLC 8007182444 SHRED SERVICES: CITYWIDE: CLERK Printed Check 267.91 602543 5/16/2024 1780 SILVERMAN ENTERPRISES INC 2015 SECURITY SVCS COMMUNITY SVS EXPO. TCSD EFT Posted 627.20 602543 5/16/2024 1780 SILVERMAN ENTERPRISES INC 2019 SECURITY SVCS: ROTATION PARKS:TCSD EFT Posted 5,795.00 602543 5/16/2024 1780 SILVERMAN ENTERPRISES INC 2016 SECURITY SVCS: ROD RUN 2024: TCSD EFT Posted 592.00 602543 5/16/2024 1780 SILVERMAN ENTERPRISES INC 2008 SECURITY SVCS PENNY PICKLES: TCSD EFT Posted 699.30 602544 5/16/2024 1061 SMART AND FINAL INC 04/24/24 SUPPLIES SPECIAL EVENTS: COMMUNITY SERV: TCSD EFT Posted 242.80 602608 5/23/2024 1061 SMART AND FINAL INC O5/15/24 SUPPLIES CAMP SOAR: MPSC: TCSD EFT Posted 405.03 602545 5/16/2024 2217 SOCIAL WORK ACTION GROUP 04302024B OUTREACH SERVICES EFT Posted 49,427.50 602545 5/16/2024 2217 SOCIAL WORK ACTION GROUP 04302024A OUTREACH SERVICES: MONTHLY FEE -20120 GUSTIN RD EFT Posted 9,166.67 302239 5/23/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4348663 AQMD FEE FY 23-24: FACILITIES Printed Check 161.81 302239 5/23/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4342331 I C E ELEC GEN DIESEL: TCC: TCSD Printed Check 504.91 302239 5/23/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4350000 AQMD FEE FY 23-24: FACILITIES Printed Check 161.81 302239 5/23/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4347900 AQMD FEE FY 23-24: FIRE Printed Check 161.81 302239 5/23/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4347938 AQMD FEE FY 23-24: TCSD Printed Check 161.81 302239 5/23/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4343941 FLAT EMISSIONS FEE: TCC: TCSD Printed Check 160.35 602546 5/16/2024 1055 SOUTH COUNTY PEST CONTROL INC 0291618 EMERGENCY PEST CONTROL SVCS: PARKS: PW EFT Posted 94.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294531 ROUTINE PEST CONTROL: FACILITIES: PW EFT Posted 120.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294540 ROUTINE PEST CONTROL: FACILITIES: PW EFT Posted 90.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294574 PEST CONTROL SVCS: PARKS: PW EFT Posted 49.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294657 PEST CONTROL SVCS: PARKS: PW EFT Posted 95.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294542 ROUTINE PEST CONTROL: FACILITIES: PW EFT Posted 123.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0295022 PEST CONTROL SVCS: PARKS: PW EFT Posted 49.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294700 ROUTINE PEST CONTROL: FACILITIES: PW EFT Posted 74.00 602609 5/23/2024 1055 SOUTH COUNTY PEST CONTROL INC 0294482 PEST CONTROL SVCS: PARKS: PW EFT Posted 70.00 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 302240 5/23/2024 1704 SOUTHERN CALIFORNIA TELEPHONE COMPANY 45949240501 MAY GEN USAGE: 0141,0839,0978,0979 Printed Check 343.90 602610 5/23/2024 3356 SOUTHSTAR ENGINEERING AND CONSULTING INC COT-1-15CR-04 I-15 CONGESTION RELIEF EFT Posted 116,725.82 302192 5/16/2024 1513 SOUTHWEST WOMENS CHORUS PERF: 05/05/24 TICKET SERVICES AGREEMENT: SPRING FLING O5/05/24 Printed Check 3,026.50 302241 5/23/2024 1028 STADIUM PIZZA INC 05/07/24 SUPPLIES: WORKFORCE DEV: TCSD Printed Check 92.69 602547 5/16/2024 1452 STAPLES INC 6001621821 OFFICE SUPPLIES: OPERATIONS: TCSD EFT Posted 172.25 602547 5/16/2024 1452 STAPLES INC 6001621816 OFFICE SUPPLIES: OPERATIONS: TCSD EFT Posted 50.61 602547 5/16/2024 1452 STAPLES INC 6001621819 OFFICE SUPPLIES: OPERATIONS: TCSD EFT Posted 406.89 602547 5/16/2024 1452 STAPLES INC 6001621812 OFFICE SUPPLIES: THEATER: TCSD EFT Posted 29.03 602547 5/16/2024 1452 STAPLES INC 6001621823 OFFICE SUPPLIES: THEATER: TCSD EFT Posted 13.06 602547 5/16/2024 1452 STAPLES INC 6001621818 OFFICE SUPPLIES: OPERATIONS: TCSD EFT Posted 7.31 602547 5/16/2024 1452 STAPLES INC 6001621815 OFFICE SUPPLIES: OPERATIONS: TCSD EFT Posted 6.89 302193 5/16/2024 1912 STEIN ANDREW 29471 MERCHANDISE SPECIAL EVENTS: TCSD Printed Check 14,282.60 302242 5/23/2024 1912 STEIN ANDREW 29680 MISC MERCHANDISE SPECIAL EVENTS: TCSD Printed Check 813.53 16537 4/29/2024 1899 SURVEYMONKEY.COM 3662 MISC SVCS: FINANCE Wire 99.00 302243 5/23/2024 1212 T Y LIN INTERNATIONAL 102405098 1-15/ FRENCH VALLEY PARKWAY IMPROVEMENTS:PW16-01 Printed Check 35,928.78 302243 5/23/2024 1212 T Y LIN INTERNATIONAL 102405029 1-15 FRENCH VALLEY PKWY IMPROVEMENTS Printed Check 67,023.00 16498 5/7/2024 3536 TARGET 9532 SUPPLIES: STAFF Wire 257.74 602548 5/16/2024 1113 TEAMSTERS LOCAL 911 Ben350200 UNION MEMBERSHIP DUES PAYMENT EFT Posted 4,956.00 602611 5/23/2024 1030 TEMECULA VALLEY PIPE AND SUPPLY 635600 IRRIGATION AND PLUMBING SUPPLIES: PARKS: PW EFT Posted 6.37 602549 5/16/2024 1936 TIERCE NICHOLAS DATHAN NTOT-FCT-2024-05 GRAPHIC DESIGN: THEATER: TCSD EFT Posted 2,700.00 602612 5/23/2024 1063 TIMMY D PRODUCTIONS INC 24854 CULTURE DAYS AND ART NIGHTS MUSIC: TCSD EFT Posted 425.00 602550 5/16/2024 2421 TITAN RENTAL GROUP INC 48483 CANOPIES & EQUIP RENTAL: SPECIAL EVENTS: TCSD EFT Posted 1,475.40 602613 5/23/2024 2089 TORI DANIELS 25002 TEMECULA SUNSET MARKET 07/01/24-06/30/25: TCSD EFT Posted 20,000.00 302194 5/16/2024 1982 TRI POINTE HOMES INC 08/29/23 REFUND: ENG DEPOSIT LD20-1118: PW Printed Check 22,500.00 302244 5/23/2024 2508 TURBOSCAPE INC 14294 MULCH: VARIOUS MEDIANS: PW Printed Check 1,860.00 302244 5/23/2024 2508 TURBOSCAPE INC 14295 MULCH: VARIOUS FACILITIES: PW Printed Check 4,340.00 302244 5/23/2024 2508 TURBOSCAPE INC 14296 MULCH: VARIOUS PARKS: PW Printed Check 4,650.00 16466 4/8/2024 2561 UBER 5844 TRANSPORTATION: LOBBYING: DC Wire 20.14 16496 5/7/2024 2561 UBER 2499 TRANSPORTATION: HOMELESS OUTREACH: TCSD Wire 106.08 602551 5/16/2024 1652 ULINE INC 177319169 FURNITURE: PBSP OFFICE: TCSD EFT Posted 11,128.28 602551 5/16/2024 1652 ULINE INC 177041621 SUPPLIES: SPECIAL EVENTS: TCSD EFT Posted 1,851.39 602614 5/23/2024 1432 UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 23-2425618 APRIL DIG SAFE BILLABLE TIX: PW EFT Posted 87.04 602614 5/23/2024 1432 UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA 420240747 APRIL DIG SAFE BIRD BILLABLE TIX:PW EFT Posted 307.50 16535 5/7/2024 1845 VERIZON WIRELESS 9961763064 3/16-4/15 CELLULAR/BROADBAND: CITYWIDE Wire 11,753.93 602552 5/16/2024 1498 VISION ONE INC INV-76038 TICKETING SERVICES: THEATER: TCSD EFT Posted 2,161.40 602553 5/16/2024 2034 WADDLETON JEFFREY L 1198 DJ/MC SPECIAL EVENTS 4/27/24: TCSD EFT Posted 525.00 602553 5/16/2024 2034 WADDLETON JEFFREY L 1199 JEFF WADDLETON DJ/MC- SPECIAL EVENTS: TCSD EFT Posted 1,950.00 602615 5/23/2024 2034 WADDLETON JEFFREY L 1200 MC SVCS SKATE PARK JAMS: TCSD EFT Posted 525.00 602615 5/23/2024 2034 WADDLETON JEFFREY L 2800.103 TCSD INSTRUCTOR EARNINGS EFT Posted 1,059.10 302246 5/23/2024 3763 WAGNER RON 03/04/24 PERMIT REFUND: CODE ENFORCEMENT Printed Check 113.00 302247 5/23/2024 1439 WALMART O5/09/24 SUPPLIES: CRC: TCSD Printed Check 25.86 302247 5/23/2024 1439 WALMART 05/15/24 SUPPLIES SPECIAL EVENTS: COMMUNITY SERV: TCSD Printed Check 542.09 302247 5/23/2024 1439 WALMART O5/16/24 SUPPLIES: TVM: TCSD Printed Check 89.39 16520 5/7/2024 3791 WASHINGTON FINANCE OFFICERS ASSOCIATION 0160 REGISTRATION: WEBINAR: FINANCE Wire 100.00 16538 4/29/2024 3791 WASHINGTON FINANCE OFFICERS ASSOCIATION 0152 REGISTRATION: WEBINAR: FINANCE Wire 100.00 602616 5/23/2024 1119 WATER SAFETY PRODUCTS INC F3307252 SUPPLIES: CRC: TCSD EFT Posted 1,882.11 302195 5/16/2024 2230 WEBB MUNICIPAL FINANCE LLC ARIV0000188 ENGINEERING & CFD: TAX ADMIN: TCSD SVC LEVELS Printed Check 10,285.06 302249 5/23/2024 2230 WEBB MUNICIPAL FINANCE LLC ARIV0000193 FORMATION SERVICES FOR CFD 23-24 Printed Check 55,000.00 302249 5/23/2024 2230 WEBB MUNICIPAL FINANCE LLC ARIV0000190 QTR 3 FY 23/24 CFD ADMIN SVCS Printed Check 13,415.93 302196 5/16/2024 2322 WEX BANK 96930719 04/07-05/06 FUEL USAGE: POLICE Printed Check 2,402.01 16501 5/7/2024 3729 WILD WEST JUNK REMOVAL LLC 1922 DANGEROUS & UNHEALTHY ENCAMPMENT CLEANUP SVCS Wire 300.00 602554 5/16/2024 3729 WILD WEST JUNK REMOVAL LLC INV0086 DANGEROUS & UNHEALTHY ENCAMPMENT CLEANUP SVCS EFT Posted 1,815.00 602554 5/16/2024 3729 WILD 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REMOVAL LLC INV0091 DANGEROUS & UNHEALTHY ENCAMPMENT CLEAN-UP: TCSD EFT Posted 1,464.00 602617 5/23/2024 3729 WILD WEST JUNK REMOVAL LLC INV0093 DANGEROUS & UNHEALTHY ENCAMPMENT CLEAN-UP: TCSD EFT Posted 884.00 602542 5/16/2024 1509 WILLIAMS SHERRY B PERF: 04/27/24 TICKET SERVICES AGREEMENT: STAND UP COMEDY 4/27/24 EFT Posted 1,235.00 602542 5/16/2024 1509 WILLIAMS SHERRY B PERF: 05/02/24 TICKET SERVICES AGREEMENT: JAZZ@THE MERC 05/02/24 EFT Posted 675.00 602542 5/16/2024 1509 WILLIAMS SHERRY B PERF: 04/25/24 TICKET SERVICES AGREEMENT: JAZZ@THE MERC 04/25/24 EFT Posted 690.00 602607 5/23/2024 1509 WILLIAMS SHERRY B PERF: 05/09/24 TICKET SERVICES AGREEMENT: JAZZ@THE MERC 05/09/24 EFT Posted 350.00 602555 5/16/2024 1069 WINCHAK KRIS R 24.03 ENG PLAN CHECK & REVIEW: LAND DEV: PW EFT Posted 3,360.00 16500 5/7/2024 3071 WINGS N THINGS 8627 REFRESHMENTS: OUTREACH MTG Wire 123.32 16518 5/7/2024 3146 WINSUPPLY VISTA CA CO 7658 SUBSCRIPTION RENEWAL: ITSS Wire 864.00 16516 5/7/2024 1952 WWW.PAESSLER.COM 4973 SUBSCRIPTION RENEWAL: ITSS Wire 975.88 Total 9,625,109.74 Item No. 4 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, Director of Legislative Affairs/City Clerk DATE: June 11, 2024 SUBJECT: Adopt Resolutions Regarding the November 5, 2024 General Municipal Election PREPARED BY: Randi Johl, Director of Legislative Affairs/City Clerk RECOMMENDATION: That the City Council adopt the following resolutions regarding the November 5, 2024 General Municipal Election: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROVIDING FOR THE CONDUCT OF A SPECIAL RUNOFF ELECTION FOR ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE AT ANY MUNICIPAL ELECTION RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING SETTING PRIORITIES FOR FILING WRITTEN ARGUMENT(S) AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS FOR ANY MEASURE(S) THAT MAY QUALIFY TO BE PLACED ON THE BALLOT FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION BACKGROUND: On January 27, 2004, the City Council adopted Ordinance No. 04-01 establishing its general municipal election date as the first Tuesday after the first Monday in even -numbered years allowing for consolidation of its elections with the County of Riverside pursuant to Election Code Section 10400 et sue. As such, the City will hold its general municipal election on November 5, 2024 for three officeholder seats, one for a two-year partial term (District 1), and two for a four-year full term (District 2 and 4). A vacancy currently exists in District 1 and the current terms for Council Member Alexander (District 2) and Mayor Stewart (District 4) are expiring. Pursuant to Elections Code Section 10220, the nomination period for candidates will be July 15, 2024 through August 9, 2024. If an incumbent does not file for candidacy, the nomination period will be extended for nonincumbents by five days for the relevant district pursuant to Election Code Section 10225. The consolidation process requires cities and counties to take certain procedural actions in preparation for the conduct of the election. Generally, consolidated cities throughout the State adopt four standardized resolutions that do the following: (1) call for and give notice of an election being held in the city [Election Code Section 12001], (2) request the County to consolidate the election and render related services [Election Code Section 10403], (3) adopt regulations for candidate statements [Election Code Section 13307], and (4) provide for a runoff election in the event of a tie vote [Election Code Section 15651]. In addition, on February 14, 2023, the City Council approved the placement of a local measure to establish term limits for the City Council on the November 5, 2024 ballot. On February 28, 2023, the City Council adopted Resolution No. 2023-18 submitting the measure to the voters and requesting consolidation. It also included the proposed question and ordinance to be submitted to the voters. The City Attorney will now need to prepare an impartial analysis for the measure. Given the above, it is recommended that the City Council adopt the resolutions regarding the November 5, 2024 General Municipal Election. FISCAL IMPACT: The anticipated cost of the November 2024 General Municipal Election for officeholders and local ballot measure is approximately $120,000 and is budgeted in the 2024-25 fiscal year. This estimate is based on the costs of previous elections. The County Registrar of Voters will provide a more accurate cost estimate closer to the opening of the nomination period. An exact cost will be known after the conduct and certification of the election. ATTACHMENTS: 1. Resolution No. 2023-18 2. Resolution — Calling Election 3. Resolution — Requesting Consolidation 4. Resolution — Candidate Statements 5. Resolution — Runoff Election 6. Resolution — Impartial Analysis RESOLUTION NO.2023-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUBMITTING TO THE VOTERS AT THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION A MEASURE THAT PROPOSES ADOPTION OF AN ORDINANCE TO ESTABLISH TERM LIMITS, REQUESTING THAT SUCH ELECTION BE CONSOLIDATED WITH THE STATEWIDE GENERAL ELECTION HELD ON THAT DATE, AND TAKING CERTAIN OTHER ACTIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Government Code Section 36502 (b) specifically states that "Notwithstanding any other provision of law, the city council of a general law or charter city may adopt, or the residents of the city may propose, by initiative, a proposal to limit or repeal a limit on the number of terms a member of the city council may serve on the city council, or the number of terms an elected mayor may serve. Any proposal to limit the number of terms a member of the city council may serve on the city council, or the number of terms an elected mayor may serve, shall apply prospectively only and shall not become operative unless it is submitted to the electors of the city at a regularly scheduled election and a majority of the votes cast on the question favor the adoption of the proposal." Section 2. On February 14, 2023, pursuant to the Government Code section referenced above, the City Council approved the placement of a measure to establish term limits for the City Council on the November 5, 2024 ballot. Section 3. The full text of the measure, attached to this resolution as Exhibit A, being the proposed ordinance establishing term limits, shall be completely printed in the voter pamphlet. The Ordinance shall be adopted if it receives a majority of the votes cast on it at the regular municipal election of November 5, 2024 and shall go into effect ten (10) days after the City Council declares the results of the vote of the November 5, 2024 election. The City Council, pursuant to its right and authority, orders the measure to be submitted to the voters. Section 4. The question shall appear on the ballot as follows: Shall an ordinance be adopted to amend the City of Temecula Yes Municipal Code providing that no person shall be eligible for nomination, appointment, and/or election to the office of Member of No the City Council for more than three (3) four (4) year terms during their lifetime? Section 5. The City Council hereby approves the proposed ordinance to be submitted to the voters, attached hereto as Exhibit A. Section 6. The City Council hereby directs the City Clerk to transmit a copy of the measure to the City Attorney to prepare an impartial analysis of the measure pursuant to the process and deadlines set forth in the Elections Code and applicable to the November 5, 2024 election. Section 7. The City Council hereby directs the City Clerk to pursue consolidation of the November 5, 2024 election for said ballot measure with the County of Riverside pursuant to the process and deadlines set forth in the Elections Code and applicable to the November 5, 2024 election. The City will bear the costs customarily charged by the County in connection with a ballot question submitted at a municipal election that is consolidated with an election conducted by the County. Section 8. The City Council hereby directs the City Clerk and the City Attorney to perform any and all additional tasks associated with the placement of the local ballot measure and the conduct of the November 5, 2024 general municipal election as required by law. Section 9. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28t' day of February, 2023. 1 ATTE . Ran , City Clerk [SEAL] 1 Zak Schwank, Mayor 1 1 1 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2023-18 was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 2P day of February, 2023, by the following vote: AYES: 5 COUNCIL MEMBERS: Alexander, Brown, Kalf is, Schwank, Stewart NOES: 0 COUNCIL MEMBERS: ABSTAIN: 0 COUNCIL MEMBERS ABSENT: 0 COUNCIL MEMBERS: None None None Randi Johl, City Clerk 3 EXHIBIT A - PROPOSED ORDINANCE ORDINANCE NO. AN ORDINANCE OF THE PEOPLE OF THE CITY OF TEMECULA, ADDING SECTION 2.04.080 TO THE TEMECULA MUNICIPAL CODE REGARDING TERM LIMITS THE PEOPLE OF THE CITY OF TEMECULA DO ORDAIN AS FOLLOWS: Section 1. Section 2.04.080 is hereby added to the Temecula Municipal Code to read as follows: "Term Limits. No person shall be eligible for nomination, appointment, and/or election to the office of Member of the City Council for more than three (3) four (4) year terms during their lifetime, including, without limitation, terms to which the person was nominated and appointed to office by the City Council in lieu of a general municipal election pursuant to California Elections Code Section 10229. This term limitation shall apply prospectively pursuant to Government Code Section 36502. Therefore, only those terms of office occurring after November 5, 2024 shall be counted towards the three -term limit. If any person is appointed or elected to a partial term of office of two years or less, that that term shall not be counted towards the three -term limit." Section 2. This Ordinance shall be adopted if it receives a majority of the votes cast on it at the regular municipal election of November 5, 2024 and shall go into effect ten (10) days after the City Council declares the results of the vote of the November 5, 2024 election. Section 3. The People hereby declare that the provisions of this Ordinance are severable and if for any reason a court of competent jurisdiction shall hold any sentence, paragraph, or section of this Ordinance to be invalid, such decision shall not affect the validity of the remaining parts of this Ordinance. Section 4. The City Clerk shall certify to the adoption of this Ordinance and shall cause this Ordinance to be published in accordance with the law. PASSED, APPROVED, AND ADOPTED by the People of the City of Temecula at the General Municipal Election held on November 5, 2024. ATTEST: Randi Johl, City Clerk Mayor [SEAL] RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2024, for the election of municipal officers. Section 2. Pursuant to the requirements of the laws of the State of California relating to general law cities, there is called and ordered to be held in the City of Temecula, California, on Tuesday, November 5, 2024, a General Municipal Election for the following three purposes: (1) electing one (1) member of the City Council from District 1 for a partial two-year term, (2) electing two (2) members of the City Council from Districts 2 and 4 for full four-year terms, and (3) establishing term limits for the position of Council Member indicating no member shall serve more than three (3) four-year terms during their lifetime. Section 3. The ballots to be used at the election shall be in the form and content required by law. Section 4. The City Clerk is authorized, instructed, and directed to coordinate with the County of Riverside Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter, and all supplies, equipment, and items that may be necessary in order to properly and lawfully conduct the election. Section 5. The polls for the election shall be open at seven o'clock a.m. on the day of the election and shall remain open continuously from that time until eight o'clock p.m. of the same day when the polls shall be closed, pursuant to Elections Code Section 10242, except as provided in Section 14401 of the State of California Elections Code. Section 6. In all particulars not recited in this resolution, the General Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner prescribed in Elections Code Section 10418. Section 7. Notice of the time and place of holding the election is given, and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law. Section 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill. Section 9. The City Clerk shall certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 11 th day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF RIVERSIDE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Temecula, California, has called a General Municipal Election to be held on Tuesday, November 5, 2024, for the following three purposes: (1) electing one (1) member of the City Council from District 1 for a partial two-year term, (2) electing two (2) members of the City Council from Districts 2 and 4 for full four-year terms, and (3) establishing term limits for the position of Council Member indicating no member shall serve more than three (3) four-year terms during their lifetime. Section 2. It is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City the precincts, polling places and election officers of the two elections be the same, and that the election be held in all respects as if there were only one election, and only one form of ballot shall be used for each of the three (3) affected Council positions. Section 3. Pursuant to Sections 10002 and 10403 of the Elections Code of the State of California, the Board of Supervisors of the County of Riverside is hereby requested to consent and agree to the consolidation of a General Municipal Election on Tuesday, November 5, 2024, for the purpose of electing one (1) member of the City Council from District 1, for a partial two-year term, and two (2) members of the City Council from Districts 2 and 4, for full four-year terms, and establishing term limits for the position of Council Member indicating no member shall serve more than three (3) four-year terms during their lifetime. Section 4. Except for those services routinely conducted by the City Clerk as the local elections official, delegation is hereby made to the Riverside County Registrar of Voters to conduct said election in accordance with all applicable laws and procedures. The Riverside County Registrar of Voters is hereby authorized, instructed, and directed to canvass the returns of the General Municipal Election and give such further or additional notice of said election, in time, form, and manner as required by law. Section 5. That the Board of Supervisors is requested to issue instructions to the Registrar of Voters of the County of Riverside to take any and all steps necessary for the holding of the consolidated election. Section 6. In all particulars not recited in this resolution, the General Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner prescribed in Elections Code Section 10418. Section 7. The City of Temecula recognizes that additional costs will be incurred by the County, by reason of this consolidation, and agrees to reimburse the County for such additional costs. Section 8. The City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and Registrar of Voters of the County of Riverside. Section 9. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 Vh day of June, 2024. ATTEST: Randi Johl, City Clerk [SEAL] James Stewart, Mayor N STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. GENERAL PROVISIONS. Pursuant to Section 13307 of the Elections Code of the State of California, each candidate for City Council to be voted for at an Election to be held in the City of Temecula on November 5, 2024, may prepare a candidate's statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate's education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate's nomination papers are filed. Except as provided in Elections Code Section 13309, the statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period. Section 2. FOREIGN LANGUAGE POLICY. A. Pursuant to the federal Voting Rights Act of 1965, as amended, candidate statements will be translated into all languages required by the County of Riverside. The County is required to translate candidate's statements into Spanish. B. The County will print and mail sample ballots and candidate statements to all voters in English and Spanish. The County will make sample ballots and candidates statements in the required languages available at all polling places, on the County's website and in the election official's office. Section 3. PAYMENT. A. Translations: 1. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language as specified in (a) and/or (b) of Section 2 above pursuant to federal and/or state law. 2. The candidate shall be required to pay for the cost of translating the candidate's statement into any foreign language that is not required as specified in (a) and/or (b) of Section 2 above, pursuant to federal and/or state law, but is requested as an option by the candidate. B. Printing: 1. The candidate shall be required to pay for the cost of printing the candidate's statement in English in the main voter pamphlet. 2. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet. 3. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet. 4. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language required in (A) of Section 2 above, in the facsimile voter pamphlet. C. The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate's statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voters' pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election. Section 4. MISCELLANEOUS. All translations shall be provided by professionally - certified translators. Candidate statements shall be prepared and formatted in accordance with Elections Code Section 13307(b) and bold type, underlining, capitalized words, italics, and bullets shall be prohibited. Occupational designations shall be consistent with recommendations and standards set forth by the California Secretary of State. Section 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the sample ballot package. Section 6. COPY OF RESOLUTION. The City Clerk shall provide each candidate or the candidate's representative a copy of this resolution at the time nominating petitions are issued. Section 7. APPLICATION. This resolution shall apply only to the election to be held on November 5, 2024, and shall then be repealed. Section 8. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 11 th day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROVIDING FOR THE CONDUCT OF A SPECIAL RUNOFF ELECTION FOR ELECTIVE OFFICES IN THE EVENT OF A TIE VOTE AT ANY MUNICIPAL ELECTION THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on November 5, 2024, for the election of municipal officers in the City. Section 2. Pursuant to Section 15651(b) of the Elections Code of the State of California, if any two or more persons receive an equal and the highest number of votes for an office to be voted for within the City, there shall be held within the City a special runoff election to resolve the tie vote. A special runoff election shall be called and held on a Tuesday not less than 40 nor more than 125 days after the administrative or judicial certification of the election which resulted in a tie vote. Section 3. This resolution shall apply only to the election to be held on November 5, 2024, and shall then be repealed. Section 4. That the City Clerk shall certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this I Ith day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SETTING PRIORITIES FOR FILING WRITTEN ARGUMENT(S) AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS FOR ANY MEASURE(S) THAT MAY QUALIFY TO BE PLACED ON THE BALLOT FOR THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. For any measure(s) that may qualify to be placed on the ballot for the November 5, 2024 general municipal election, the written argument(s) and impartial analysis will be prepared as set forth in these priorities in accordance with, and subject to, the applicable provisions of Elections Code Sections 9280 through 9287, inclusive. Section 2. The City Council authorizes all members of the City Council to file written argument(s) in favor of or against City measure(s) that may qualify to be placed on the ballot not exceeding 300 words, accompanied by printed name(s) and signature(s) of the author(s) submitting it, in accordance with Article 4, Chapter 3, Division 9 of the Elections Code of the State of California. The arguments may be changed or withdrawn until and including the date fixed by the City Clerk after which no arguments for or against a City measure(s) may be submitted to the City Clerk. The arguments shall be filed with the City Clerk, signed, with the printed name(s) and signature(s) of the author(s) submitting it, or if submitted on behalf of an organization, the name of the organization, and the printed name and signature of at least one of its principal officers who is the author of the argument. The arguments shall be accompanied by the form of statement to be filed by the author(s) of argument. If more than one argument is submitted for or against any City measure, priority for printing and distribution shall be given in accordance with Election Code Section 9287. Section 3. Pursuant to Elections Code Section 9280, the City Council directs the City Clerk to transmit a copy of the measure(s) to the City Attorney, unless the organization or salaries of the office of the City Attorney are affected. A. The City Attorney shall prepare an impartial analysis of the measure(s) not exceeding 500 words showing the effect of the measure on the existing law and the operation of the measure(s). If the measure(s) affects the organization or salaries of the office of the City Attorney, the City Clerk shall prepare the impartial analysis. B. The analysis shall include a statement indicating whether the measure(s) was placed on the ballot by a petition signed by the requisite number of voters or by the governing body of the City. C. In the event the entire text of the measure(s) is not printed on the ballot, nor in the voter information portion of the sample ballot, there shall be printed immediately below the impartial analysis, in no less than 10-point type, the following: "The above statement is an impartial analysis of the ordinance or measure. If you desire a copy of the ordinance or measure, please call the election official's office at (951) 694-6421 and a copy will be mailed to you at no cost to you." Section 4. This resolution shall apply only to the election to be held on November 5, 2024, and shall then be repealed. Section 5. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 lth day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 5 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, Director of Legislative Affairs/City Clerk DATE: June 11, 2024 SUBJECT: Adopt Resolution for Passport Services and Fees PREPARED BY: Randi Johl, Director of Legislative Affairs/City Clerk RECOMMENDATION: That the City Council adopt the following resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING PASSPORT SERVICES AND FEES BACKGROUND: On July 1, 2024, the City Clerk's Office of the City of Temecula will be recognized by the United States State Department as a Passport Acceptance Facility. City Clerk staff completed requisite training and testing to be designated as such. The City Clerk's Office will be accepting passport applications by appointment only on Mondays and Thursdays during normal business hours. The State Department will reference these days and times on their website. Staff will guide applicants to schedule an appointment on the City's website utilizing the same software currently used at the Permit Counter. The relevant information, including fee requirements, how to schedule an appointment, and links to State Department resources will be available on a Passport Application webpage through the City Clerk's Office. As Passport Acceptance Agents, City Clerk staff will accept applications and verify identity documents for individuals and families applying for new passports or replacements for lost or damaged passports. Staff will not be processing renewal applications as renewals do not require an in person meeting with an Acceptance Agent. The City will collect a $35 fee to execute each passport application pursuant to 22 U.S. Code § 22.1. This fee is paid directly to the City and will be retained as service revenue. The State Department forbids the waiving of any execution fees. The City will also offer optional passport photo services for $15. Applicants may bring their own passport photos if they meet State Department requirements. All other fees are made payable to the State Department as a pass through only. A resolution is needed to establish and collect such fees. Staff will advertise the availability of the new passport service consistent with State Department guidance and issue a press release as needed to match the July 1st start date. FISCAL IMPACT: The passport application acceptance program may generate approximately $30,000 in annual revenue (based on a rough estimate of 16 applications per week). This does not account for the likelihood that some applicants may be families generating more than one application per appointment and/or business closure for holidays. ATTACHMENTS: Resolution RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING PASSPORT SERVICES AND FEES WHEREAS, the Department of State allows municipal agencies to become a Passport Acceptance Facility; and WHEREAS, the City Council desires to provide this vital service to the community. WHEREAS, the application execution (acceptance) fees for Passport Acceptance Facilities is set by Federal Statue: 22 U.S. Code § 22.1; and THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the City Council adopt the fee of $35.00 for Passport Execution (Acceptance) Fee per application and $15.00 for the optional City service of on -site photo service. Section 2. This resolution shall take effect immediately upon its adoption. Section 3. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this I It" day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I I th day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 6 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Isaac Garibay, Director of Human Resources and Risk Management DATE: June 11, 2024 SUBJECT: Approve Annual Renewal of City Insurance Policies PREPARED BY: Nicole Flores, Risk Manager RECOMMENDATIONS: That the City Council approve the following insurance policies and renewal premiums: 1. Excess Liability ($1 OM Limit) insurance with Alliant National Municipal Liability (ANML) Program, in the amount of $919,095.73, for the period of July 1, 2024 to July 1, 2025; and 2. Excess Liability ($5M xs $1 OM Limit) insurance with Starstone Specialty Insurance Company, in the amount of $254,854.60, for the period of July 1, 2024 to July 1, 2025; and Excess Workers' Compensation insurance with Safety National Casualty Insurance, in the amount of $150,846, for the period of July 1, 2024 to July 1, 2025; and 4. Property & Equipment Breakdown insurance with Hanover Insurance Company, in the amount of $189,245, for the period of July 1, 2024 to July 1, 2025; and Difference in Conditions (Earth Movement and Flood) insurance with Steadfast Insurance Company and QBE Specialty Insurance Company in the amount of $365,456, for the period of July 1, 2024 to July 1, 2025; and 6. Auto Physical Damage insurance with Hanover Insurance Company, in the amount of $28,179, for the period of July 1, 2024 to July 1, 2025; and 7. Cyber Liability insurance with APIP Core, Boost & BBR, in the amount of $39,763.51, for the period of July 1, 2024 to July 1, 2025; and 8. Crime insurance with Alliant Crime Insurance Program (ACID), in the amount of $2,422, for the period of July 1, 2024 to July 1, 2025; and 9. Pollution/Environmental Legal Liability insurance with Indian Harbor Insurance Company, in the amount of $11,783.16, for the period of July 1, 2024 to July 1, 2025; and 10. Volunteer Accident insurance with Volunteer Insurance Program (VIP), in the amount of $660, for the period of July 1, 2024 to July 1, 2025; and RECOMMENDATIONS (continued): 11. Deadly Weapons insurance with Alliant Deadly Weapons Response Program (ADWRP), in the amount of $5,555.21, for the period of July 1, 2024 to July 1, 2025; and 12. Unmanned Aircraft (Drone) Coverage with California Aircraft Municipal Program (CAMP), in the amount of $1,224.26, for the period of July 1, 2024 to July 1, 2025. BACKGROUND: In preparation for the July 1, 2024 expiration of the City's insurance policies, staff requested that the City's insurance broker, Alliant Insurance Services (AIS) market the City's insurance program, including Excess Liability, Excess Workers' Compensation, Property & Equipment Breakdown, Difference in Conditions (Earth Movement and Flood), Automobile Physical Damage, Cyber Liability, Crime, Environmental Liability, Volunteer Accident, Terrorism, and Deadly Weapons coverage. In response, AIS obtained proposals from various insurance carriers for insurance premiums which represents an approximate increase of 15% over the City's FY 2023-24 insurance premiums. To ensure the insurance companies have sufficient financial capacity to provide the necessary policy limits to insure the City's risks, AIS utilized the services of A.M. Best Rating system to assess their financial strength and creditworthiness. The insurance premiums are listed below by category and in order of responsiveness: Excess Liability Insurance ($10M Limit) Alliant National Municipal Liabilitv (ANML) Program Carrier Premium Great Great American E&S Insurance Company Specialty Insurance company A+ (Superior), FSC: XV (Greater than $2B) A- (Excellent), FSC: XII $113 to $1.2513 $919,095.73 The premium amount of $919,095.73 for Excess Liability Insurance coverage and represents a $5,442.79 increase over the previous policy. The increase in premiums is primarily due to recent liability related claim activity and the current market conditions as a whole. The preferred proposal submitted provides coverage of $10 million per occurrence with a self -insured retention of $500,000. Excess Liabilitv Insurance ($5M xs $10M Limit) Carrier IPremium StarStone Specialty Insurance company I A- (Excellent), FSC: XII ($1B to $1.25B) $254,854.60 The premium amount of $254,854.60 for Excess Liability Insurance coverage is an increase in premium to add an additional $5 million in limits to the $10 million already purchased. Excess Workers' Compensation Insurance Carrier I Premium Safety National Casualty Corporation I A+ (Superior), FSC: XV (Greater than $213) $150,846.00 As a cost saving measure, in 2014 the City incorporated a $500,000 Self -Insured Retention into the City's Workers' Compensation insurance program. Therefore, rather than the City's insurance carrier covering the costs of employee related work injuries from the first dollar of loss, the City self -insures for the first $500,000 of each occurrence, with the insurance policy covering costs in excess of $500,000. The Excess Insurance premium amount of $150,846.00 represents a ($9,406.00) decrease over the previous policy. BACKGROUND (continued): Pronertv and Equipment Breakdown insurance Carrier I Premium Hanover Insurance Company A (Excellent), FSC: XV (Greater than $213) 1 $189,245.00 The premium amount of $189,245.00 represents a $1,429.00 increase over the previous policy. The preferred proposal submitted by Hanover Insurance Company provides coverage of $100 Million with a $25,000 deductible. Auto Phvsical Damage & Contractor's Eauipment Carrier I I Premium Hanover Insurance Company A (Excellent), FSC: XV (Greater than $2B $28,179.00 The premium amount of $28,179.00 represents a $2,396.00 increase over the previous policy. The preferred proposal submitted by Hanover Insurance Company provides coverage of $8,493,863 total insured value Auto Physical Damage and $1,163,024 for Contractors Equipment with a $10,000 deductible for each. Cyber Liability Insurance Alliant Pronertv Insurance Program (APIP) Core. Boost and BBR Carrier IPremium Syndicate 623/2623 at Lloyd's I A (Excellent), FSC: XV (Greater than $213) 1 $39,763.51 The premium amount of $39,763.51 represents a ($7,839.61) decrease over the previous policy. The preferred proposal submitted by APIP provides increased coverage for the City over prior years. Difference in Conditions: Earth Movement and Flood Carrier Premium Primary $1 OM Limit Primary $1 OM Limit $365,456.34 Steadfast Insurance Company A+ (Superior), FSC: XV (Greater than $213) $25M xs of $10M Limit $25M xs of $IOM Limit General Security Indemnity Company of A (Excellent), FSC: XV (Greater than $213) Arizona — 5% A (Excellent), FSC: XV (Greater than $213) Hiscox Syndicate #33 — 20% A- (Excellent), FSC: X ($500M to $750M) Mercer Insurance Company — 35% A (Excellent), FSC: XV (Greater than $213) QBE Specialty Insurance Company — 40 The premium amount of $365,456.00 represents a $14,850.36 increase over the previous policy due to a slight increase in exposure rates and marketplace increases in catastrophe coverage. The premium amount includes the primary and excess policies indicated above. The preferred proposal submitted by Steadfast Insurance Company includes $10,000,000 in coverage with an earth movement deductible of 5% applied per unit, flood deductible $100,000, and a deductible for all other insured perils of $25,000. BACKGROUND (continued): Crime Insurance Alliant Crime Insurance Program (ACIP) Carrier Premium National Union Fire Insurance Company of Pittsburgh, PA. (AIG) A (Excellent), FSC: XV (Greater than $213) $2,422.40 The premium amount of $2,422.00 represents a ($238.00) decrease over the previous policy. The preferred proposal submitted by National Union Fire Insurance Company of Pittsburgh, PA (AIG) provides coverage of $1,000,000 with a $10,000 deductible. In addition, the Crime insurance policy includes coverage for City Officials including, but not limited to, the City Manager, City Clerk, Finance Director, and City Treasurer, as well as Volunteer Workers. An option is available to purchase $2,000,000 limits for $4,003.00. Pollution/Environmental Legal Liability Insurance Carrier Premium Indian Harbor Insurance Company A++ (Superior), FSC: XV (Greater than $213) 1 $11,783.16 The premium amount of $11,783.16 represents a ($1,705.56) decrease over the previous policy. The preferred proposal submitted by Indian Harbor Insurance Company provides a coverage limit of $1,000,000 with $2,000,000 aggregate and a $25,000 SIR. Volunteer Accident Insurance Volunteer Insurance Program (VIP) Carrier Premium National Union Fire Insurance Company of Pittsburgh, PA. (AIG) A (Excellent), FSC: XV (Greater than $213) $660.00 The premium amount of $660.00 represents a ($316.80) decrease over the previous policy. The preferred proposal submitted by National Union Fire Insurance Company of Pittsburg, PA provides $50,000 coverage with $1,000,000 aggregate of Accidental Death and Dismemberment (AD&D) at no deductible and $100,000 of Accidental Medical Expense at no deductible. An option is available to purchase $100,000 coverage with $500,000 aggregate of Accidental Death and Dismemberment (AD&D) at no deductible and $250,000 of Accidental Medical Expense at no deductible for $1,056.00. Standalone Terrorism Liability Carrier I I Premium Lloyds of London/Beazley I A (Excellent), FSC: XV (Greater than $213) 1 $8,450.00 The premium amount of $8,450.00 represents a $215.75 increase over the previous policy. The preferred proposal submitted by Lloyd's Syndicate provides $5,000,000 coverage with $5,000,000 aggregate and a $10,000 deductible. City is non -renewing the "Political Terrorism" policy and instead opting to purchase a Deadly Weapons policy, which provides broader coverage as there does not need to be a political motivation for the violence to trigger the policy, unlike the "Political Terrorism" policy. BACKGROUND (continued): Deadly Weapons Coverage Alliant Deadly Weapons Response Program (ADWRP) Carrier I I Premium Underwriters at Lloyd's of London I A (Excellent), FSC: XV (Greater than $213) 1 $5,555.21 The premium amount of $5,555.21 represents a $5,555.21 increase over the previous policy due to this being a new policy. This policy has broad coverages that will respond to non-politically motivated violence unlike a "Political Terrorism" policy. Unmanned Aircraft Coverage California Aircraft Municipal Program (CAMP) Carrier I Premium Underwriters at Lloyd's of London I A (Excellent), FSC: XV Greater than $213 $1,224.26 The premium amount of $1,224.40 represents a ($2,231.74) decrease over the previous policy. The preferred proposal submitted by Underwriters at Lloyd's of London provides $2,000,000 in liability coverage. FISCAL IMPACT: No Fiscal impact as insurance premiums have been proposed at or below budget amounts for the Fiscal Year 2024-25. ATTACHMENTS: Insurance Proposal All Lines Insurance Proposal Presented by Conor Boughey, Senior Vice President Thomas Joyce, Assistant Vice President Date Presented May 21, 2024 Alliant Insurance Services, Inc. 560 Mission Street, 6th Floor San Francisco, CA 94105 O 415 403 1400 F 000 000 0000 CA License No. OC36861 www.alliant.com Table of Contents CompanyProfile................................................................................. Your Service Team............................................................................ NamedInsured................................................................................... Alliant Binding Recommendations..................................................... Alliant Binding Recommendations(cont.)......................................... Property Coverage............................................................................. Property Coverage(cont.).................................................................. Property Coverage(cont.).................................................................. Property Coverage(cont.).................................................................. Auto Physical Damage & Contractor's Equipment Coverage............ Auto Physical Damage & Contractor's Equipment Coverage (cont.). Auto Physical Damage & Contractor's Equipment Coverage (cont.). Difference in Conditions Coverage .................................................... Difference in Conditions Coverage(cont.)......................................... Excess Difference in Conditions Coverage ........................................ Excess Difference in Conditions Coverage (cont.) ............................ Liability Package Coverage — 1st Layer .............................................. Liability Package Coverage — 1st Layer (cont.).................................. Liability Package Coverage — 1st Layer (cont.).................................. Liability Package Coverage — 2"d Layer ............................................. Liability Package Coverage — 2nd Layer(cont.).................................. Liability Package Coverage — 3rd Layer ............................................. Liability Package Coverage — 3rd Layer(cont.).................................. .4 .5 .6 .7 .8 .9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 1 ExcessWorkers Compensation Coverage.................................................................................................................................................................. 27 CrimeCoverage........................................................................................................................................................................................................... 28 CrimeCoverage........................................................................................................................................................................................................... 29 CyberCoverage........................................................................................................................................................................................................... 30 CyberCoverage(cont.)................................................................................................................................................................................................ 31 CyberCoverage(cont.)................................................................................................................................................................................................ 32 ExcessCyber Coverage.............................................................................................................................................................................................. 33 Terrorism and Sabotage/Deadly Weapons Coverage................................................................................................................................................. 34 Terrorism and Sabotage/Deadly Weapons Coverage(cont.)...................................................................................................................................... 35 Terrorism and Sabotage/Deadly Weapons Coverage(cont.)...................................................................................................................................... 36 Terrorism and Sabotage/Deadly Weapons Coverage(cont.)...................................................................................................................................... 37 Terrorism and Sabotage/Deadly Weapons Coverage(cont.)...................................................................................................................................... 38 PollutionLiability Coverage.......................................................................................................................................................................................... 39 PollutionLiability Coverage.......................................................................................................................................................................................... 40 PollutionLiability Coverage (cont.).............................................................................................................................................................................. 41 BlanketAccident Coverage.......................................................................................................................................................................................... 42 BlanketAccident Coverage.......................................................................................................................................................................................... 43 BlanketAccident Coverage (cont.).............................................................................................................................................................................. 44 BlanketAccident Coverage (cont.).............................................................................................................................................................................. 45 BlanketAccident Coverage (cont.).............................................................................................................................................................................. 46 UnmannedAircraft Coverage....................................................................................................................................................................................... 47 UnmannedAircraft Coverage (cont.)........................................................................................................................................................................... 48 UnmannedAircraft Coverage (cont.)........................................................................................................................................................................... 49 Disclosures................................................................................................................................................................................................................... 50 NYRegulation 194................................................................................................................................................................................................ 51 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 2 Privacy.................................................................................................................................................................................................................. 51 FATCA:.................................................................................................................................................................................................................. 51 NRRA:................................................................................................................................................................................................................... 52 GuaranteeFunds.................................................................................................................................................................................................. 52 ClaimsReporting: ................................................................................................................................................................................................. 52 ClaimsMade Policy: ............................................................................................................................................................................................. 52 Changesand Developments................................................................................................................................................................................ 53 Certificates / Evidence of Insurance.................................................................................................................................................................... 54 Requestto Bind Coverage........................................................................................................................................................................................ 55 Requestto Bind Coverage (cont.)............................................................................................................................................................................ 56 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 3 Company Profile Alliant provides risk management, insurance, and consulting services to thousands of clients nationwide, delivering tailored products and services engineered to mitigate risk, improve performance, and promote long-term growth. Our core business includes property and casualty insurance services, middle -market brokerage, employee benefits, and underwriting, each staffed with dedicated industry specialists who understand the unique market dynamics facing their clients. In addition to our 90-plus year legacy of service and results, Alliant is one of the industry's fastest -growing organizations. As America's 10th largest insurance brokerage, we have an active presence in every U.S. market and an extensive arsenal of best -in -class resources and intelligence that moves our clients forward in today's competitive market climate. Alliant has a broad reach that covers a wide range of industries, including: ■ Agriculture ■ Aviation ■ Construction ■ Energy and Marine ■ Environmental ■ Healthcare ■ Financial Institutions ■ Law ■ Public Entity ■ Real Estate ■ Tribal Nations ■ And many more Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 4 Your Service Team cboughey@alliant.com thomas.joyce@alliant.com dhardwick@alliant.com Phone: 415 744 4889 Phone: 415 403 1417 Phone: 949 660 8118 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 5 Named Insured Temecula Community Services District Successor Agency to the Redevelopment Agency Temecula Public Financing Authority Temecula Housing Authority NAMED INSURED DISCLOSURE • Name Insured(s) should match State of Incorporation filing. Inform Alliant if there is a difference or change The First Named Insured policy status granted includes certain rights and responsibilities. These responsibilities do not apply to other Named Insureds on the policy. Some examples for First Named Insured status include; (1) being designated to act on behalf of all insureds for making policy changes, (2) receiving of correspondence, (3) distributing claim proceeds, and (4) making premium payments Are ALL entities listed as named insureds? Coverage is not automatically afforded to all entities unless specifically named. Confirm with your producer and service team that all entities to be protected are on the correct policy. Not all entities may be listed on all policies based on coverage line. • Additional named insured is (1) A person or organization, other than the first named insured, identified as an insured in the policy declarations or an addendum to the policy declarations. (2) A person or organization added to a policy after the policy is written with the status of named insured. This entity would have the same rights and responsibilities as an entity named as an insured in the policy declarations (other than those rights and responsibilities reserved to the first named insured). • Applies to Professional Liability, Pollution Liability, Directors & Officers Liability, Employment Practices Liability, Fiduciary Liability policies (this list not all inclusive). Check your Policy language for applicability. These policies provide protection to the Named Insured for claims made against it alleging a covered wrongful act. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 6 Alliant Binding Recommendations... Excess Liability Insurance — V Layer ($10M Limit) Alliant National Municipal Liability (ANML) Program, in the amount of $919,095.73 ANML policy will replace all 3 current policies fixing coverage gaps with the same limits and a marginal increase in premium. Excess Liability Insurance — 2nd Layer ($5M xs $10M Limit) Starstone Specialty Insurance Company In the amount of $254,854.60 Binding with incumbent carrier increasing existing limits by $5M. 3. Excess Workers' Compensation Safety National Casualty Insurance in the amount of $150,846.00 Binding with a new carrier provides premium savings in the amount of ($4,738.00). Property & Equipment Breakdown Hanover Insurance Company (incumbent) in the amount of $189,245 5. Auto Physical Damage Hanover Insurance Company (incumbent) in the amount of $28,179 Difference in Conditions (Earth Movement and Flood) $10M Limit Steadfast Insurance Company (incumbent) $25M xs of $10M Limit General Security Indemnity Company of Arizona — 5% Hiscox Syndicate #33 — 20% Mercer Insurance Company — 35% QBE Specialty Insurance Company — 40 in the amount of $365,456 7. Cyber Liability APIP Core, Boost & BBR in the amount of $39,763.51 APIP policy provides greater coverage with a premium savings in the about of ($11,987.46). 8. Crime Alliant Crime Insurance Program (ACIP) in the amount of $2,422.00 ACIP policy provides greater coverage with a premium savings in the about of ($237.60). Option to bind higher limits available Pollution/Environmental Legal Liability Indian Harbor Insurance Company amount of $11,783.16 Binding with a new carrier keeps the increase in premium to a minimum this year. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 7 Alliant Binding Recommendations (cont.)... 10. Volunteer Accident Insurance Volunteer Insurance Program (VIP) in the amount of $660 Binding with a new carrier provides premium savings in the amount of ($316.80). Option to bind higher limits available 11. Deadly Weapons Alliant Deadly Weapons Response Program (ADWRP) in the amount of $5,555.21 Bind coverage, this policy responds to non-politically motivated violence. 12. Unmanned Aircraft (Drone) California Aircraft Municipal Program (CAMP) in the amount of $1,224.26 Binding with a new carrier provides premium savings in the amount of ($2,231.74). Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 8 Property Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Form Total Insurable Values Limits Catastrophic Building Contents Business Income Deductibles Property Earthquake Sprinkler Leakage Equipment Breakdown Income Coverages Sub -Limits PROPERTY COVERAGE PART Coverage Extensions Consequential Loss Debris Removal (included in form) Debris Removal, Additional Expense Emergency Removal Emergency Removal Expense Fraud and Deceit Damage from Theft Off Premises Utility Service Interruption Off Premises Utility Service Interruption — including or excluding Overhead Transmission Lines Supplemental Coverages Brands or Labels Expense Expediting Expenses Fire Department Service Charge Inventory and Appraisal Expense Ordinance or Law (undamaged Parts of Building Ordinance or Law (increased cost to repair/cost to demolish and clear site) Personal Effects Pollutant Cleanup and Removal Recharge of Fire Extinguishing Equipment Rewards Present Coverage Hanover Insurance Company A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) A (Strong) Admitted July 1, 2023 to July 1, 2024 • Commercial Output Program Property Coverage Part - CO 1000 10 02 • Commercial Output Program Income Coverage Part — CO 1001 04 02 $ 240,461,144 $ 240,461,144 $ 176,974,318 $ 61,065,926 $ 2,420,900 25,000 25,000 25,000 24 Hours $ 61,065,926 Up to 25% of the Loss $ 50,000 365 Days $ 5,000 $ 5,000 Included — Policy Limit $ 100,000 Excluded 50,000 1,000,000 250,000 50,000 Included — Building Limit 1,000,000 15,000 100,000 50,000 100,000 Proposed Coverage Incumbent Hanover Insurance Company A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) A (Strong) Admitted July 1, 2024 to July 1, 2025 • Commercial Output Program Property Coverage Part - CO 1000 10 02 • Commercial Output Program Income Coverage Part — CO 1001 04 02 $248,899,744 $ 100,000,000 $ 176,974,318 $ 69,504,526 $ 2,420,900 25,000 25,000 25,000 72 Hours $ 69,504,526 Up to 25% of the Loss $ 50,000 365 Days $ 5,000 $ 5,000 Included — Policy Limit $ 100,000 Excluded 50,000 1,000,000 250,000 50,000 Included — Building Limit 1,000,000 15,000 100,000 50,000 100,000 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 9 Property Coverage (cont.) Sewer Backup and Water Below the Surface Trees, Shrubs, and Plants Underground Pipes, Pilings, Bridges, and Roadways Supplemental Marine Coverages Accounts Receivable Electrical or Magnetic Disturbance of Computers Power Supply Disturbance of Computers Virus and Hacking Coverage Limit any one occurrence Limit any 12 month period Fine Arts Off Premises Computers Property on Exhibition Property in Transit Sales Representative Samples Software Storage Valuable Papers Additional Property Subject to Limitations Furs (theft) Jewelry (theft) Stamps, Tickets, Letters of Credit Coverage Options that Apply Automatic Increase Newly Built or Acquired Buildings Personal Property - Acquired Locations Locations "You" Elect Not to Describe INCOME COVERAGE PART Coverage Extensions Interruption by Civil Authority Period of Loss Extension Supplemental Coverages Computer Virus and Hacking Limit any one occurrence Limit any 12 month period Waiting period Dependent Locations Off Premises Utility Service Interruption Waiting Period Including or Excluding Overhead Transmission Lines Limited Fungus and Related Perils - Time Limitation Contract Penalty Limit any one occurrence Limit any 12 months Present Coverage Proposed Coverage Incumbent $ 25,000 $ 25,000 $ 50,000 $ 50,000 $ 250,000 $ 250,000 $ 1,000,000 Included - Building Personal Property Limit Included - Building Personal Property Limit $ 1,000,000 Included - Building Personal Property Limit Included - Building Personal Property Limit $ 25,000 $ 25,000 $ 50,000 $ 50,000 $ 1,000,000 $ 1,000,000 $ 25,000 $ 25,000 $ 500,000 $ 500,000 $ 1,000,000 $ 1,000,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 7,100,000 $ 7,100,000 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 5,000 $ 5,000 0% 0% $ 20,000,000 $ 20,000,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 30 Days 30 Days 90 Days 90 Days $ 25,000 $ 25,000 $ 75,000 $ 75,000 12 hours 12 hours $ 100,000 $ 100,000 $ 100,000 $ 100,000 12 Hours 12 Hours Excluded Excluded 30 Days 30 Days $ 25,000 $ 25,000 $ 100,000 $ 100,000 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 10 Property Coverage (cont.) Present Coverage Proposed Coverage Incumbent Pollutant Cleanup and Removal $ 25,000 $ 25,000 Property in Transit, or Exhibition, or Custody of Sales Representative $ 10,000 $ 10,000 Coverage Options that Apply Ordinary Payroll Excluded Excluded Newly Built or Acquired Locations $ 250,000 $ 250,000 Coinsurance N/A N/A Waiting Period 24 Hours 72 Hours EQUIPMENT BREAKDOWN COVERAGE PART Property Damage $ 100,000,000 $ 100,000,000 Income Coverages Included Included Period of Loss Extensions 30 Days 30 Days Dependent Locations Excluded Excluded This limit is part of and in addition to the Income Coverage Limits Earnings and Extra Expense Coverage Extension Data Restoration $ 250,000 $ 250,000 Expediting Expenses $ 250,000 $ 250,000 Hazardous Substances $ 250,000 $ 250,000 Off Premises Equipment Breakdown $ 250,000 $ 250,000 Ordinance of Law (Undamaged Parts of Building) Included Included Ordinance of Law (Increased Cost to Repair/Cost to Demolish and Clear Site $ 250,000 $ 250,000 Service Interruption $ 2,420,900 $ 2,420,900 Spoilage Not Covered Not Covered Defense Costs Included Included Exclusions (including but not limited to) ■ Earth Movement ■ Flood ■ Nuclear Hazard ■ War and Military Action ■ Animal Nesting, Infestation, or Discharge ■ Computer Virus or Computer Hacking ■ Contamination or Deterioration ■ Criminal, Fraudulent, Dishonest or Illegal Acts ■ Defects, Errors and Omissions ■ Steam Boiler Explosion ■ Loss of Use ■ Mechanical Breakdown ■ Neglect ■ Seepage ■ Settling ■ Cracking ■ Shrinking ■ Bulging or Expanding ■ Smoke, Vapor, or Gas ■ Smog ■ Change in Temperature or Humidity ■ Earth Movement ■ Flood ■ Nuclear Hazard ■ War and Military Action ■ Animal Nesting, Infestation, or Discharge ■ Computer Virus or Computer Hacking ■ Contamination or Deterioration ■ Criminal, Fraudulent, Dishonest or Illegal Acts ■ Defects, Errors and Omissions ■ Steam Boiler Explosion ■ Loss of Use ■ Mechanical Breakdown ■ Neglect ■ Seepage ■ Settling ■ Cracking ■ Shrinking ■ Bulging or Expanding ■ Smoke, Vapor, or Gas ■ Smog ■ Change in Temperature or Humidity Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 11 Property Coverage (cont.) Property not Covered Total Cost Excluding TRIA Total Cost Including TRIA Minimum Earned Premium Policy Auditable Quote Valid Until Present Coverage ■ Wear and Tear ■ Weather ■ Voluntary Parting and as more fully described in the policy form ■ Airborne or Waterborne Property ■ Aircraft or Watercraft ■ Animals ■ Automobiles and Vehicles ■ Checked Luggage ■ Contraband ■ Cost of Excavation ■ Crops While Outside of Buildings ■ Exports and Imports ■ Land, Water, and Growing Crops ■ Money, Securities, Accounts, and Valuable Papers ■ Outdoor Trees, Shrubs, Plants, or Lawns ■ Property More Specifically Insured ■ Property of Others ■ Property You Have Sold $ 187,816.00 Not Applicable $ 2,500.00 Yes No Longer Applicable Proposed Coverage Incumbent • Wear and Tear ■ Weather • Voluntary Parting and as more fully described in the policy form ■ Airborne or Waterborne Property ■ Aircraft or Watercraft ■ Animals ■ Automobiles and Vehicles ■ Checked Luggage ■ Contraband ■ Cost of Excavation ■ Crops While Outside of Buildings ■ Exports and Imports ■ Land, Water, and Growing Crops ■ Money, Securities, Accounts, and Valuable Papers ■ Outdoor Trees, Shrubs, Plants, or Lawns ■ Property More Specifically Insured ■ Property of Others ■ Property You Have Sold $189,245.00 Not Applicable $ 2,500.00 Yes June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 12 Auto Physical Damage & Contractor's Equipment Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Present Coverage Hanover Insurance Company A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) A (Strong) Admitted July 1, 2023 to July 1, 2024 Coverage Form ■ Scheduled Vehicle Physical Damage Floater - ■ IM441-1075 01 09 ■ Contractor's Equipment Coverage — ■ IM441 1471 12 16 Covered Vehicles As per schedule on file Covered Property Your vehicles and vehicles you have leased FROM OTHERS under a written lease contract Optional Perils Covered: All Risk Subject to Perils Excluded Scheduled Vehicles As per schedule on file — Schedule Dated 03/22/2023 Limits Vehicle Physical Damage Floater Proposed Coverage Incumbent Hanover Insurance Company A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) A (Strong) Admitted July 1, 2024 to July 1, 2025 ■ Scheduled Vehicle Physical Damage Floater - ■ IM441-1075 01 09 ■ Contractor's Equipment Coverage — • IM441 1471 12 16 As per schedule on file Your vehicles and vehicles you have leased FROM OTHERS under a written lease contract Optional Perils Covered: All Risk Subject to Perils Excluded As per schedule on file — Schedule Dated 03/22/2023 Catastrophe Limit - The most Insurer $ 8,353,507 $ 8,493,863 pay for loss in any one occurrence for all vehicles Coverage Extensions Additional Debris Removal Expenses $ 25,000 $ 25,000 Supplemental Coverages Newly Acquired and Substitute Vehicles $ 1,000,000 $ 1,000,000 Number of Days 5 days 365 days Pollutant Cleanup and Removal $ 10,000 $ 10,000 Towing and Labor Costs $ 25,000 $ 25,000 Rental Reimbursement $500 per Day/$10,000 Max $500 per Day/$10,000 Max Contractor's Equipment Scheduled Contractor's Equipment $ 1,011,964 $ 1,163,024 Your Unscheduled Contractor's $ 5,000 Any One Item $ 5,000 Any One Item Equipment $ 10,000 Aggregate $ 10,000 Aggregate Newly Acquired Contractor's Equipment $ 1,000,000 $ 1,000,000 Maximum Limit Per Any One Item: Additional Coverages Business Personal Property $ 25,000 Not Covered Continuing Rental or Lease Expense $ 25,000 $ 25,000 Contract Penalty $ 25,000 $ 25,000 Debris Removal 25% of the limit, up to additional $ 75,000 $ 75,000 Employee Tools and Work Clothing $ 10,000 any one occurrence $ 10,000 any one occurrence $ 1,000 any one item $ 1,000 any one item Engine Emissions Green Coverage $ 5,000 any one occurrence $ 5,000 any one occurrence $ 10,000 any one policy period $ 10,000 any one policy period Equipment Borrowed from Others $ 50,000 $ 50,000 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 13 Auto Physical Damage & Contractor's Equipment Coverage (cont.) Present Coverage Proposed Coverage Incumbent Equipment Leased and Rented from $ 50,000 $ 50,000 Others Equipment Leased or Rented to Others $ 50,000 $ 50,000 Equipment Loaned to Others $ 50,000 $ 50,000 Expediting Expense $ 25,000 $ 25,000 Extended Warranties $ 5,000 $ 5,000 False Pretense $ 100,000 $ 100,000 Fire and Police Department Service $ 25,000 $ 25,000 Charges Fire Suppression Equipment $ 50,000 $ 50,000 Hauling Property of Others as a Carrier $ 200,000 $ 200,000 for Hire Installation or Rigging Property $ 25,000 $ 25,000 Loss Adjustment Expenses $ 5,000 $ 5,000 Pollutant Cleanup and Removal $ 25,000 $ 25,000 Preservation of Property $ 5,000 $ 5,000 Rental Reimbursement $ 50,000 $ 50,000 Rental Reimbursement Waiting Period 24 Hours 24 Hours Reward Payments $ 10,000 $ 10,000 Spare Parts and Fuel $ 10,000 $ 10,000 Theft Prevention Devices Deductible $ 25,000 $ 25,000 Waiver Waterborne Property $ 250,000 $ 250,000 Deductible Vehicle Physical Damage $ 5,000 $ 10,000 Contractor's Equipment $ 10,000 $ 10,000 Perils Excluded ■ Civil Authority ■ Civil Authority (including but not limited to) ■ Nuclear Hazard ■ Nuclear Hazard ■ War and Military Action ■ War and Military Action ■ Contamination or Deterioration ■ Contamination or Deterioration ■ Criminal, Fraudulent, Dishonest or Illegal Acts ■ Criminal, Fraudulent, Dishonest or Illegal Acts ■ Loss of Use ■ Loss of Use ■ Mechanical Breakdown ■ Mechanical Breakdown ■ Missing Property ■ Missing Property ■ Pollutants ■ Pollutants ■ Temperature/Humidity ■ Temperature/Humidity ■ Voluntary Parting ■ Voluntary Parting ■ Wear and Tear ■ Wear and Tear • Weight of Load • Weight of Load Property Not Covered ■ Aircraft or Watercraft ■ Aircraft or Watercraft (including but not limited to) ■ Cargo ■ Cargo ■ Communication Equipment ■ Communication Equipment ■ Contraband ■ Contraband ■ Leased or Rented Property ■ Leased or Rented Property ■ Personal Effects ■ Personal Effects ■ Mobile Equipment ■ Mobile Equipment ■ Tools ■ Tools ■ Loaned Property ■ Loaned Property ■ Suspended, Revoked, or Invalid License ■ Suspended, Revoked, or Invalid License ■ Waterborne Property ■ Waterborne Property Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 14 Auto Physical Damage & Contractor's Equipment Coverage (cont.) Present Coverage Proposed Coverage Incumbent Total Cost Excluding TRIA $ 25,783.00 $ 28,179.00 Total Cost Including TRIA Not Applicable $ 28,954.00 Rate (per $100) $ 0.275 $ 0.2915 Minimum Earned Premium $ 2,500.00 $ 2,500.00 Valuation Replacement Cost Replacement Cost Coinsurance Waived Waived Policy Auditable Yes Yes Quote Valid Until No Longer Applicable June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 15 Difference in Conditions Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Form Perils Locations Property Covered Property Covered (cont.) Valuation Limits Earthquake Flood Deductible Earthquake Flood Present Coverage Steadfast Insurance Company A+ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) AA (Stable) Non -Admitted July 1, 2023 to July 1, 2024 Difference In Conditions Coverage Form — 0200 (06/19) Earthquake & Flood Excluding Earthquake Sprinkler Leakage Per Schedule on File with Company dated 4/20/2023 A. On building(s) and/or structures, including additions and/or extensions in contact therewith and on all property belonging to and/or constituting a permanent part of said buildings and/or structures and pertaining to the service, upkeep, maintenance and operation thereof. C. On furniture, fixtures, equipment and machinery being property of the insured, or similar properties of others in the care, custody or control of the insured and for which the insured is legally liable in the event of loss. D. On the insured's interest in Tenant's Improvements and Betterments to buildings, being fixtures, alterations, installations or additions comprising part of a building(s) occupied but not owned by the insured and made at the expense of the insured. E. Loss of Business Income, (And Extra Expense) including Rental Value, as more specifically covered and defined in attached form: 0201. ■ Replacement Cost: Property Damage ■ Actual Loss Sustained: Time Element including Extra Expense $ 10,000,000 $ 10,000,000 5% per Unit, 100,000 Minimum Per Occurrence 100,000 Minimum Per Occurrence Proposed Coverage Incumbent Steadfast Insurance Company A+ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) AA (Stable) Non -Admitted July 1, 2024 to July 1, 2025 Difference In Conditions Coverage Form — 0200 (06/19) Earthquake & Flood Excluding Earthquake Sprinkler Leakage Per Schedule on File with Company dated 4/20/2023 A. On building(s) and/or structures, including additions and/or extensions in contact therewith and on all property belonging to and/or constituting a permanent part of said buildings and/or structures and pertaining to the service, upkeep, maintenance and operation thereof. C. On furniture, fixtures, equipment and machinery being property of the insured, or similar properties of others in the care, custody or control of the insured and for which the insured is legally liable in the event of loss. D. On the insured's interest in Tenant's Improvements and Betterments to buildings, being fixtures, alterations, installations or additions comprising part of a building(s) occupied but not owned by the insured and made at the expense of the insured. E. Loss of Business Income, (And Extra Expense) including Rental Value, as more specifically covered and defined in attached form: 0201. ■ Replacement Cost: Property Damage ■ Actual Loss Sustained: Time Element including Extra Expense $ 10,000,000 $ 10,000,000 5% per Unit, 100,000 Minimum Per Occurrence 100,000 Minimum Per Occurrence Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 16 Difference in Conditions Coverage (cont.) Endorsement & Exclusions (cont.) (including but not limited to) Total Cost Excluding TRIA Policy Premium Catastrophe Analysis Fee Inspection Fee CA Surplus Lines Tax (3%) CA Stamping Fee (0.18%) TRIA not included in premium Minimum Earned Premium Policy Auditable Quote Valid Until Present Coverage ■ Limit of Liability Insurer Participation Endorsement ■ Named Insured Endorsement ■ Additional Policy Conditions ■ Cancellation And Nonrenewal Provisions ■ Business Income Coverage Form Building Ordinance or Law ■ Electronic Data Processing ■ Accounts Receivable ■ Valuable Papers & Records ■ Direct Property Damage Including Business Income and/or Extra Expense and/or Rental Value Per Unit ■ Replacement Cost ■ Ingress/Egress Endorsement ■ Business Income - Extended Period of Indemnity ■ Unintentional Errors and Omissions ■ Off -Premises Services -Time Element ■ Off -Premises Services -Direct Damage ■ Leasehold Interest Coverage Form ■ Flood Coverage Limitation-100 Year Flood Plain or Shaded X Flood Zone ■ Territory Coverage Limitation ■ Earthquake And Flood Limitation Endorsement ■ Ensuing Loss Exclusion ■ Amended Cancellation Provision ■ Debris Removal Amendment ■ Endorsement No. 1, 2, 3 ■ D-2 - Surplus Lines Placement Notice ■ OFAC Notice ■ Cyber Exclusion Endorsement ■ Exclusion of Certified Acts of Terrorism ■ Sanctions Exclusion Endorsement ■ Mold Exclusion ■ Exclusion of Loss Due to Virus or Bacteria ■ Steadfast Insurance Company Amendatory 235,869.48 228,000.00 300.00 300.00 6,858.00 411.48 Not Applicable 25% Not Auditable No Longer Applicable Proposed Coverage Incumbent ■ Limit of Liability Insurer Participation Endorsement ■ Named Insured Endorsement • Additional Policy Conditions • Cancellation And Nonrenewal Provisions ■ Business Income Coverage Form Building Ordinance or Law ■ Electronic Data Processing ■ Accounts Receivable ■ Valuable Papers & Records ■ Direct Property Damage Including Business Income and/or Extra Expense and/or Rental Value Per Unit ■ Replacement Cost ■ Ingress/Egress Endorsement ■ Business Income - Extended Period of Indemnity ■ Unintentional Errors and Omissions ■ Off -Premises Services -Time Element ■ Off -Premises Services -Direct Damage ■ Leasehold Interest Coverage Form ■ Flood Coverage Limitation-100 Year Flood Plain or Shaded X Flood Zone ■ Territory Coverage Limitation ■ Earthquake And Flood Limitation Endorsement ■ Ensuing Loss Exclusion ■ Amended Cancellation Provision ■ Debris Removal Amendment ■ Endorsement No. 1, 2, 3 ■ D-2 - Surplus Lines Placement Notice ■ OFAC Notice ■ Cyber Exclusion Endorsement ■ Exclusion of Certified Acts of Terrorism ■ Sanctions Exclusion Endorsement ■ Mold Exclusion ■ Exclusion of Loss Due to Virus or Bacteria Steadfast Insurance Company Amendatory $ 246,056.44 $ 238,173.00 $ 300.00 $ 0.00 $ 7,154.19 $ 429.25 $ 119,087 25% Not Auditable June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 17 Excess Difference in Conditions Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Form Perils Locations Limits Sublimit Deductible Endorsement & Exclusions (Including but not limited to) Present Coverage 1. General Security Indemnity Company of Arizona — 5% 2. Hiscox Syndicate #33 — 20% 3. Mercer Insurance Company — 35% 4. QBE Specialty Insurance Company — 40% 1. A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) 2. A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) 3. A- (Excellent), Financial Size Category: X ($500 Million to Less than $750 Million) 4. A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) 1. A+ (Strong) 2. AA- (Very Strong) 3. Not Rated 4. A+ (Strong) Non -Admitted July 1, 2023 to July 1, 2024 Proposed Coverage Incumbent 1. General Security Indemnity Company of Arizona — 5% 2. Hiscox Syndicate #33 — 20% 3. Mercer Insurance Company — 35% 4. QBE Specialty Insurance Company — 40% 1. A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) 2. A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) 3. A- (Excellent), Financial Size Category: X ($500 Million to Less than $750 Million) 4. A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) 1. A+ (Strong) 2. AA- (Very Strong) 3. Not Rated 4. A+ (Strong) Non -Admitted July 1, 2024 to July 1, 2025 Excess Property Insurance Form - 0703 (10-16) Excess Property Insurance Form - 0703 (10-16) Earth Movement Only Excluding Flood, Earthquake Sprinkler Leakage Per Schedule on File with Company dated 4/20/2023 $ 25,000,000 Aggregate for Earthquake Only Excess of $ 10,000,000 Aggregate for both Earthquake and Flood Earth Movement Only Excluding Flood, Earthquake Sprinkler Leakage Per Schedule on File with Company dated 3/19/2024 $ 25,000,000 Aggregate for Earthquake Only Excess of $ 10,000,000 Aggregate for both Earthquake and Flood $ 25,000,000 Ordinance or Law Coverage $ 25,000,000 Ordinance or Law Coverage Not Applicable ■ Excess Limit of Liability Insurer Participation Endorsement ■ Additional Policy Conditions ■ Policy Minimum Earned Premium ■ Territory Coverage Limitation ■ Notification of Claims ■ Asbestos Exclusion ■ Debris Removal Clause ■ Sublimited Coverages Exclusion ■ Ordinance or Law Coverage ■ Ensuing Loss Exclusion ■ Amended Excess Cancellation Provision ■ Lead Carrier Endorsement ■ Excess Limit of Liability Drop Down Clause ■ Endorsement No. 1 ■ Endorsement No. 2 ■ D-2 - Surplus Lines Placement Notice ■ OFAC Notice ■ Cyber Exclusion Endorsement Not Applicable ■ Excess Limit of Liability Insurer Participation Endorsement ■ Additional Policy Conditions ■ Policy Minimum Earned Premium ■ Territory Coverage Limitation ■ Notification of Claims ■ Asbestos Exclusion • Debris Removal Clause • Sublimited Coverages Exclusion ■ Ordinance or Law Coverage ■ Ensuing Loss Exclusion ■ Amended Excess Cancellation Provision ■ Lead Carrier Endorsement ■ Excess Limit of Liability Drop Down Clause ■ Endorsement No. 1 ■ Endorsement No. 2 • D-2 - Surplus Lines Placement Notice • OFAC Notice ■ Cyber Exclusion Endorsement Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 18 Excess Difference in Conditions Coverage (cont.) Endorsement & Exclusions (cont.) (Including but not limited to) Total Cost Excluding TRIA Policy Premium Catastrophe Analysis Fee CA Surplus Lines Tax (3%) CA Stamping Fee (0.18%) TRIA not included in premium Minimum Earned Premium Policy Auditable Quote Valid Until Present Coverage ■ Exclusion of Certified Acts of Terrorism ■ Sanctions Exclusion Endorsement ■ Nuclear, Biological, Chemical and Radiological Hazards Exclusion • Mold Exclusion ■ Seepage and/or Pollution and/or Contamination Exclusion ■ Exclusion of Loss Due to Virus or Bacteria ■ Lloyd's Certificate ■ Schedule of Carrier Participation ■ Biological or Chemical Materials Exclusion ■ Lloyd's Privacy Policy Statement ■ Service of Suit Clause (U.S.A.) ■ Terrorism Exclusion Endorsement ■ Several Liability Clause ■ California Surplus Lines Notice 1 (Post Bind) ■ Cancellation Clause ■ Electronic Date Recognition Exclusion (EDRE) ■ U.S. Terrorism Risk Insurance Act of 2002 as amended Not Purchased Clause ■ Radioactive Contamination Exclusion Clause - Physical Damage - Direct (U.S.A.) ■ War and Civil War Exclusion Clause ■ Sanction Limitation and Exclusion Clause ■ Fraudulent Claim Clause ■ Law and Jurisdiction ■ Service of Suit Clause (U.S.A.) ■ Communicable Disease Endorsement ■ QBE Specialty Insurance Company Amendatory ■ Service of Process Endorsement ■ Notice to Policyholders — Fraud Warnings ■ General Security Indemnity Company of Arizona Amendatory ■ Policyholder Notice Terrorism Risk Insurance Program Reauthorization Act of 2019 ■ Service of Suit ■ Mercer Insurance Company Amendatory ■ Service of Suit Clause 114,736.16 110,000.00 1,200.00 3,336.00 200.16 Not Applicable 25% Not Auditable No Longer Applicable Proposed Coverage Incumbent ■ Exclusion of Certified Acts of Terrorism ■ Sanctions Exclusion Endorsement ■ Nuclear, Biological, Chemical and Radiological Hazards Exclusion ■ Mold Exclusion ■ Seepage and/or Pollution and/or Contamination Exclusion ■ Exclusion of Loss Due to Virus or Bacteria • Lloyd's Certificate ■ Schedule of Carrier Participation ■ Biological or Chemical Materials Exclusion ■ Lloyd's Privacy Policy Statement ■ Service of Suit Clause (U.S.A.) ■ Terrorism Exclusion Endorsement ■ Several Liability Clause ■ California Surplus Lines Notice 1 (Post Bind) ■ Cancellation Clause ■ Electronic Date Recognition Exclusion (EDRE) ■ U.S. Terrorism Risk Insurance Act of 2002 as amended Not Purchased Clause ■ Radioactive Contamination Exclusion Clause - Physical Damage - Direct (U.S.A.) ■ War and Civil War Exclusion Clause ■ Sanction Limitation and Exclusion Clause ■ Fraudulent Claim Clause • Law and Jurisdiction ■ Service of Suit Clause (U.S.A.) ■ Communicable Disease Endorsement ■ QBE Specialty Insurance Company Amendatory ■ Service of Process Endorsement ■ Notice to Policyholders — Fraud Warnings ■ General Security Indemnity Company of Arizona Amendatory ■ Policyholder Notice Terrorism Risk Insurance Program Reauthorization Act of 2019 ■ Service of Suit ■ Mercer Insurance Company Amendatory Service of Suit Clause $ 119,399.90 $ 114,820.00 $ 900.00 $ 3,471.60 $ 208.30 $ 57,410.00 25% Not Auditable June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 19 Liability Package Coverage - 1st Layer Present Coverage Insurance Company Illinois Union Insurance Company Proposed Coverage Incumbent Illinois Union Insurance Company A.M. Best Rating A++ (Superior), Financial Size A++ (Superior), Financial Size Category: XV (Greater than or Equal Category: XV (Greater than or Equal to $2 Billion) to $2 Billion) Standard & Poor's Rating AA (Very Strong) AA (Very Strong) California Status Policy/Coverage Term Coverage Retroactive Date Limits General Liability Automobile Liability Completed Options Hazard Public Officials & Employment Practices Liability Sexual Abuse Wrongful Act or Offense for Bodily Injury Property Damage Personal Injury Non -Admitted July 1, 2023 to July 1, 2024 A. B. C. D. E. General Liability including Law Enforcement Liability on an Occurrence Basis excess of a Retained Limit Automobile Liability on an Occurrence Basis excess of a Retained Limit Public Officials and Employment Practices Liability on an Occurrence Basis excess of a Retained Limit Miscellaneous Professional Liability on a Claims Made Basis excess of a Retained Limit — Retroactive Date — Not Covered Limited Sex Abuse Liability on a Claims Made Basis Excess of a Retained Limit — Retroactive Date 07/01/2022 Non -Admitted July 1, 2024 to July 1, 2025 A. General Liability including Law Enforcement Liability on an Occurrence Basis excess of a Retained Limit B. Automobile Liability on an Occurrence Basis excess of a Retained Limit C. Public Officials and Employment Practices Liability on an Occurrence Basis excess of a Retained Limit D. Miscellaneous Professional Liability on a Claims Made Basis excess of a Retained Limit — Retroactive Date — Not Covered E. Limited Sex Abuse Liability on a Claims Made Basis Excess of a Retained Limit — Retroactive Date 07/01/2022 July 1, 2022 apply to Public Officials & July 1, 2022 apply to Public Officials Employment Practices Liability & & Employment Practices Liability & Sexual Abuse Sexual Abuse $ 2,000,000 Each Occurrence $ 2,000,000 Aggregate $ 2,000,000 Each Accident $ 2,000,000 Each Claim $ 2,000,000 Aggregate $ 500,000 Each Sexual Abuse Act $ 2,000,000 Aggregate $ 2,000,000 Each Occurrence $ 2,000,000 Aggregate $ 2,000,000 Each Accident $ 2,000,000 Each Claim $ 2,000,000 Aggregate $ 2,000,000 Each Sexual Abuse Act $ 2,000,000 Aggregate Proposed Coverage ANML Great American E&S Insurance Company StarStone Specialty Insurance company A+ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) A- (Excellent), Financial Size Category: XI ($1 Billion to $1.25 Billion) A+ (Stable) Not rated Non -Admitted July 1, 2024 to July 1, 2025 General Liability including Wrongful Act or Offense for Bodily Injury, Property Damage, Public Officials Errors and Omissions, Employment Practices Liability or Personal Injury or any combination thereof. Nose Coverage to cover Public Officials' errors and omissions, employment practices, and sexual misconduct or molestation for wrongful acts that took place on or after 7/1/2022. $ 10,000,000 Each Occurrence $ 40,000,000 Aggregate $ 10,000,000 Each Accident $ 10,000,000 Each Occurrence, $ 10,000,000 Aggregate $ 10,000,000 Each Occurrence, $ 40,000,000 Aggregate $ 10,000,000 Each Occurrence, $ 40,000,000 Aggregate $ 10,000,000 Each Occurrence, $ 40,000,000 Aggregate $ 10,000,000 Each Occurrence, $ 40,000,000 Aggregate $ 10,000,000 Each Occurrence, $ 40,000,000 Aggregate Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 20 Liability Package Coverage - 1st Layer (cont.) Present Coverage Proposed Coverage Proposed Coverage Incumbent ANML Retained Limit General Liability $ 500,000 Each Occurrence $ 500,000 Each Occurrence $ 500,000 Each Occurrence, Automobile Liability $ 500,000 Each Accident $ 500,000 Each Accident Public Officials & $ 500,000 Each Claim $ 500,000 Each Claim $ 500,000 Each Occurrence, Employment Practices Liability Sexual Abuse $ 500,000 Each Claim $ 500,000 Each Claim $ 500,000 Each Occurrence, Defense Inside/Outside the Inside the Limit Inside the Limit Inside the Limit Limit Who has the Duty to Insured Insured Insured Defend Endorsement & Exclusions ■ Declarations Page ■ Declarations Page ■ In Witness (Including but not limited to) ■ Common Conditions, Definitions ■ Common Conditions, Definitions ■ Surplus Lines Notification and Exclusions and Exclusions ■ General Service of Suit ■ General Liability Coverage Part ■ General Liability Coverage Part ■ Policy Declaration ■ Automobile Liability Coverage Part ■ Automobile Liability Coverage Part ■ Quota Share Endorsement for ■ Public Officials & Employment ■ Public Officials & Employment ANML Practices Liability Coverage Part Practices Liability Coverage Part ■ Special Excess Liability Policy for ■ Limited Sexual Abuse Coverage ■ Limited Sexual Abuse Coverage ANML Part Part ■ Nose Cover Endorsement ■ Additional Insured — Specified By ■ Additional Insured — Specified By ■ Blanket Additional Insured Written Contract Written Contract Endorsement ■ Exclusion — Virus, Bacteria Or ■ Exclusion — Virus, Bacteria Or ■ Cap on Certified Acts of Terrorism Microorganism That Induce Microorganism That Induce (if applicable) Physical Distress, Illness Or Physical Distress, Illness Or ■ War Exclusion Disease Disease ■ Blanket Waiver of Subrogation ■ Exclusions -Protected Info Risk and ■ Exclusions -Protected Info Risk and Endorsement Cyber Liability Cyber Liability ■ Cyber Exclusion ■ Trade or Economic Sanctions ■ Trade or Economic Sanctions ■ Organic Pathogens Exclusion Endorsement Endorsement ■ Perflouroalkyl or Polyfluoroalkyl ■ Chubb Producer Compensation ■ Chubb Producer Compensation Substances (PFAS) Practices & Policies Practices & Policies ■ Silica Exclusion ■ OFAC Policyholder Disclosure ■ OFAC Policyholder Disclosure ■ Global Sanctions Endorsement ■ TRIA ACCEPTED: ■ TRIA ACCEPTED: ■ Biometric Exclusion ■ Policyholder Disclosure -Notice of ■ Policyholder Disclosure -Notice of ■ Cut -Through Endorsement — Terrorism Insurance Coverage Terrorism Insurance Coverage Starstone ■ Cap on Losses from Certified Acts ■ Cap on Losses from Certified Acts ■ Claim Cooperation Endorsement - of Terrorism of Terrorism Starstone ■ TRIA REJECTED: ■ TRIA REJECTED: ■ Policyholder Disclosure -Notice of ■ Policyholder Disclosure -Notice of Terrorism Insurance Coverage Terrorism Insurance Coverage ■ Exclusion of Certified Acts of Exclusion of Certified Acts of Terrorism Terrorism Total Cost Excluding TRIA Policy Premium AmWins Fees CA Surplus Lines Tax (3%) CA Stamping Fee (0.18%) Rebate (10%) $ 336,278.07 $ 375,314.15 $ 919,095.73 $ 325,914.00 $ 363,747.00 $ 936,133.00 $ 0 $ 0 $ 46,807.00 $ 9,777.42 $ 10,912.41 $ 28,084.00 $ 586.65 $ 654.74 $ 1,685.00 $ 0 Total Cost Including TRIA Not Applicable $ 0 $ 387,154.06 ($ 93,613.30) $ 938,414.12 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 21 Liability Package Coverage - 1St Layer (cont.) Present Coverage Minimum Earned Premium Not Applicable Policy Auditable Quote Valid Until Yes No Longer Applicable Proposed Coverage Incumbent Yes June 30, 2024 Proposed Coverage ANML 25% Yes June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 22 Liability Package Coverage - 2nd Layer Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Form Limits General Liability Schedule of Underlying Company Policy Period Limits of Liability Retroactive Dates Defense Inside/Outside the Limit Who has the Duty to Defend Endorsement & Exclusions (including but not limited to) Present Coverage The Princeton Excess and Surplus Lines Insurance Company A+ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) AA- (Very Strong) Non -Admitted July 1, 2023 to July 1, 2024 Commercial Excess Follow Form Policy — FG3000 10 21 Proposed Coverage Incumbent The Princeton Excess and Surplus Lines Insurance Company A+ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) AA- (Very Strong) Non -Admitted July 1, 2024 to July 1, 2025 Commercial Excess Follow Form Policy — FG3000 10 21 3,000,000 Each Occurrence, Accident, $ 3,000,000 Each Occurrence, Accident, or or Claim Claim 3,000,000 All Occurrences, Accidents, or $ 3,000,000 All Occurrences, Accidents, or Claims (except Auto Liability) Claims (except Auto Liability) Chubb 07/01 /2023 - 07/01 /2024 General Liability including Employee Benefits Liability & Employment Practices Liability (Includes Sexual Harassment) $ 2,000,000 Each Occurrence $ 2,000,000 Annual Aggregate $ 500,000 Self Insured Retention Automobile Liability $ 2,000,000 Each Accident or Occurrence $ 500,000 Self Insured Retention Chubb 07/01 /2024 - 07/01 /2025 General Liability including Employee Benefits Liability & Employment Practices Liability (Includes Sexual Harassment) $ 2,000,000 Each Occurrence $ 2,000,000 Annual Aggregate $ 500,000 Self Insured Retention Automobile Liability $ 2,000,000 Each Accident or Occurrence $ 500,000 Self Insured Retention Public Officials & Employment Practices Liability Public Officials & Employment Practices Liability $ 2,000,000 Each Claim $ 2,000,000 Each Claim $ 2,000,000 Annual Aggregate $ 2,000,000 Annual Aggregate $ 500,000 Self Insured Retention $ 500,000 Self Insured Retention 7/1/2022 Retroactive Date 7/1/2022 Retroactive Date July 1, 2022 apply to Professional Liability (including Sexual Harassment) and Sexual Abuse Per Underlying except Outside the Limit for Public Officials Liability or Employment Practices Liability subject to $1,000,000 Defense Expense Limit Insured ■ Schedule of Underlying Insurance ■ ■ Aircraft Liability Exclusion ■ ■ Dams, Levees, Dikes or Reservoirs Exclusion ■ ■ Failure to Supply Exclusion - Utilities ■ ■ Eminent Domain, Condemnation, Inverse ■ Condemnation Exclusion ■ Police or Law Enforcement Activities Exclusion ■ July 1, 2022 apply to Professional Liability (including Sexual Harassment) and Sexual Abuse Per Underlying except Outside the Limit for Public Officials Liability or Employment Practices Liability subject to $1,000,000 Defense Expense Limit Insured Schedule of Underlying Insurance Aircraft Liability Exclusion Dams, Levees, Dikes or Reservoirs Exclusion Failure to Supply Exclusion - Utilities Eminent Domain, Condemnation, Inverse Condemnation Exclusion Police or Law Enforcement Activities Exclusion Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 23 Liability Package Coverage - 2nd Layer (cont.) Total Cost Excluding TRIA Policy Premium CA Surplus Lines Tax (3%) CA Stamping Fee (0.18%) Total Cost Including TRIA Minimum Earned Premium Policy Auditable Quote Valid Until Present Coverage • Property Damage Exclusion - Real and/or • Personal Property Subsidence Exclusion ■ Asbestos Exclusion ■ ■ General Endorsement - Limits of Insurance ■ Amendment ■ General Endorsement- Separate Defense ■ Expenses Limit of Insurance ■ General Endorsement- Retroactive Date ■ Endorsement ■ Lead Contamination Exclusion ■ ■ Fungi or Bacteria Exclusion ■ ■ War Exclusion ■ ■ Workers' Compensation Exclusion ■ ■ ERISA Exclusion ■ ■ Automobile First Party Coverage Exclusion ■ • Nuclear Energy Liability Exclusion ■ • Cost Estimates and Failure to Award Contracts ■ Exclusion ■ Silica or Silica -Related Dust Exclusion ■ ■ Physicians (Employed or Contracted) ■ Professional Liability Exclusion ■ Minimum Earned Premium ■ ■ Wildfire Exclusion ■ ■ PFAS Chemicals — Exclusion ■ ■ Exclusion- Data Privacy and Cyber Liability ■ ■ Amendment of Conditions When Ultimate Loss ■ Is Payable ■ Communicable Disease Exclusion ■ ■ Terrorist Activity Exclusion ■ ■ Service of Process Endorsement ■ ■ Punitive or Exemplary Damages Exclusion ■ ■ Violation of Economic or Trade Sanctions ■ ■ U.S. Treasury Department's Office of Foreign ■ Assets Control (OFAC) Advisory Notice to Policyholders Proposed Coverage Incumbent Property Damage Exclusion - Real and/or Personal Property Subsidence Exclusion Asbestos Exclusion General Endorsement - Limits of Insurance Amendment General Endorsement- Separate Defense Expenses Limit of Insurance General Endorsement- Retroactive Date Endorsement Lead Contamination Exclusion Fungi or Bacteria Exclusion War Exclusion Workers' Compensation Exclusion ERISA Exclusion Automobile First Party Coverage Exclusion Nuclear Energy Liability Exclusion Cost Estimates and Failure to Award Contracts Exclusion Silica or Silica -Related Dust Exclusion Physicians (Employed or Contracted) Professional Liability Exclusion Minimum Earned Premium Wildfire Exclusion PFAS Chemicals — Exclusion Exclusion- Data Privacy and Cyber Liability Amendment of Conditions When Ultimate Loss Is Payable Communicable Disease Exclusion Terrorist Activity Exclusion Service of Process Endorsement Punitive or Exemplary Damages Exclusion Violation of Economic or Trade Sanctions U.S. Treasury Department's Office of Foreign Assets Control (OFAC) Advisory Notice to Policyholders $ 305,447.88 $ 344,002.12 $ 296,034.00 $ 333,400 $ 8,881.02 $ 10,002 $ 532.86 $ 600.12 Not Applicable $ 350,882.16 100% 100% Not Auditable Not Auditable No Longer Applicable June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 24 Liability Package Coverage - 3rd Layer Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Form Limits General Liability Schedule of Underlying — 2na Layer Excess Company Policy Period Limits of Liability Schedule of Underlying — ls' Layer Excess Company Policy Period Limits of Liability Present Coverage Starstone Specialty Insurance Company A- (Excellent), Financial Size Category: XI ($1 Billion to Less than $1.25 Billion) Not Rated Non -Admitted July 1, 2023 to July 1, 2024 Commercial Excess Liability Policy (Public Entity) - SSS EXS PE POL 0001 CW 05 23 Proposed Coverage Incumbent Starstone Specialty Insurance Company A- (Excellent), Financial Size Category: XI ($1 Billion to Less than $1.25 Billion) Not Rated Non -Admitted July 1, 2024 to July 1, 2025 Proposed Coverage Incumbent Starstone Specialty Insurance Company A- (Excellent), Financial Size Category: XI ($1 Billion to Less than $1.25 Billion) Not Rated Non -Admitted July 1, 2024 to July 1, 2025 Commercial Excess Liability Policy Commercial Excess Liability Policy (Public Entity) - SSS EXS PE POL (Public Entity) - SSS EXS PE POL 0001 CW 05 23 0001 CW 05 23 5,000,000 Per Occurrence $ 5,000,000 Per Occurrence $ 5,000,000 Per Occurrence 5,000,000 General Aggregate $ 5,000,000 General Aggregate $ 5,000,000 General Aggregate Princeton Excess & Surplus Lines Insurance Company 07/01 /2023 - 07/01 /2024 $ 3,000,000 Each Occurrence, Accident, Act, or Claim $ 3,000,000 Aggregate Illinois Union Insurance Company 07/01 /2023 - 07/01 /2024 General Liability $ 2,000,000 Each Occurrence $ 2,000,000 Aggregate $ 500,000 Self Insured Retention Auto Liability $ 2,000,000 Each Accident $ 500,000 Self Insured Retention Public Officials & Employment Practices Liability $ 2,000,000 Each Claim $ 2,000,000 Aggregate $ 500,000 Self Insured Retention 7/1/2022 Retroactive Date Defense Inside/Outside the Per Underlying Limit Who has the Duty to Insurer Defend Princeton Excess & Surplus Lines Insurance Company 07/01 /2024 - 07/01 /2025 $ 3,000,000 Each Occurrence, Accident, Act, or Claim $ 3,000,000 Aggregate Illinois Union Insurance Company 07/01 /2024 - 07/01 /2025 General Liability $ 2,000,000 Each Occurrence $ 2,000,000 Aggregate $ 500,000 Self Insured Retention Auto Liability $ 2,000,000 Each Accident $ 500,000 Self Insured Retention Public Officials & Employment Practices Liability $ 2,000,000 Each Claim $ 2,000,000 Aggregate $ 500,000 Self Insured Retention 7/1/2022 Retroactive Date Per Underlying Insurer n/a n/a n/a Great American E&S Ins. Co Starstone Specialty Ins. Co 07/01 /2024 - 07/01 /2025 General Liability $ 10,000,000 Each Occurrence $ 40,000,000 Aggregate $ 500,000 Self Insured Retention $ 10,000,000 Wrongful Actor Offense for Bodily Injury, Property Damage, Public Officials Errors and Omissions, Employment Practices Liability, or Personal Injury or any combination thereof excess of $500,000. $ 10,000,000 Completed Operations Hazard Annual Aggregate 7/1/2022 Nose Coverage Per Underlying Insurer Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 25 Liability Package Coverage - 3rd Layer (cont.) Endorsement & Exclusions (including but not limited to) Present Coverage • Public Entity - Jacket ■ ■ SSIC Privacy Notice ■ ■ CA Surplus Lines Notice (D-2) ■ ■ U.S. Treasury Dept. (OFAC) ■ ■ Excess Public Entity Liability ■ Declaration ■ Schedule of Forms and ■ Endorsements ■ Schedule Of Underlying Insurance - ■ Excess Public Entity Liability Policy ■ ■ Claim Reporting Access or ■ Disclosure Of Confidential Or Personal Information ■ And Data -Related Liability ■ Exclusion ■ Asbestos Exclusion ■ ■ Communicable Disease Exclusion ■ ■ Fungi Or Bacteria Exclusion ■ ■ Lead Exclusion ■ ■ Nuclear Energy Liability Exclusion ■ Endorsement ■ Perfluoroalkyl And Polyfluoroalkyl ■ Substances (PFAS) Exclusion ■ Service Of Suit ■ ■ Cap On Losses From Certified Acts ■ Of Terrorism ■ Policyholder Disclosure Notice Of ■ Terrorism Insurance Coverage ■ Disclosure Pursuant To Terrorism ■ Risk Insurance Act Total Cost Excluding TRIA $ 273,942.90 Policy Premium $ 265,500.00 CA Surplus Lines Tax (3%) $ 7,965.00 CA Stamping Fee (0.18%) $ 477.90 Total Cost Including TRIA Not Applicable Minimum Earned Premium 25% Quote Valid Until No Longer Applicable Proposed Coverage Incumbent Public Entity - Jacket ■ SSIC Privacy Notice ■ CA Surplus Lines Notice (D-2) ■ U.S. Treasury Dept. (OFAC) ■ Excess Public Entity Liability ■ Declaration Schedule of Forms and ■ Endorsements Schedule Of Underlying Insurance ■ Excess Public Entity Liability Policy ■ Claim Reporting Access or ■ Disclosure Of Confidential Or ■ Personal Information And Data -Related Liability Exclusion Asbestos Exclusion ■ Communicable Disease Exclusion ■ Fungi Or Bacteria Exclusion • Lead Exclusion ■ Nuclear Energy Liability Exclusion ■ Endorsement Perfluoroalkyl And Polyfluoroalkyl ■ Substances (PFAS) Exclusion Service Of Suit ■ Cap On Losses From Certified Acts ■ Of Terrorism Policyholder Disclosure Notice Of ■ Terrorism Insurance Coverage Disclosure Pursuant To Terrorism ■ Risk Insurance Act $ 306,444.60 $ 297,000.00 $ 8,910.00 $ 534.60 $ 312,573.49 25% June 30, 2024 Proposed Coverage Incumbent Public Entity - Jacket SSIC Privacy Notice CA Surplus Lines Notice (D-2) U.S. Treasury Dept. (OFAC) Excess Public Entity Liability Declaration Schedule of Forms and Endorsements Schedule Of Underlying Insurance Excess Public Entity Liability Policy Claim Reporting Access Or Disclosure Of Confidential Or Personal Information And Data -Related Liability Exclusion Asbestos Exclusion Communicable Disease Exclusion Fungi Or Bacteria Exclusion Lead Exclusion Nuclear Energy Liability Exclusion Endorsement Perfluoroalkyl And Polyfluoroalkyl Substances (PFAS) Exclusion Service Of Suit Cap On Losses From Certified Acts Of Terrorism Policyholder Disclosure Notice Of Terrorism Insurance Coverage Disclosure Pursuant To Terrorism Risk Insurance Act $ 254,854.60 $ 247,000.00 $ 7,410.00 $ 444.60 $ 259,951.69 25% June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 26 Excess Workers Compensation Coverage Present Coverage Proposed Coverage Proposed Coverage Incumbent Safety National Insurance Company Arch Insurance Company Arch Insurance Company Safety National Casualty Corporation A.M. Best Rating A+ (Superior), Financial Size A+ (Superior), Financial Size Category: A+ (Superior), Financial Size Category: XV (Greater than or Equal XV (Greater than or Equal to $2 Billion) Category: XV (Greater than or Equal to $2 Billion) to $2 Billion) Standard & Poor's Rating A+ (Strong) A+ (Strong) A+ (Strong) California Status Admitted Admitted Admitted Policy/Coverage Term July 1, 2023 to July 1, 2024 July 1, 2024 to July 1, 2025 July 1, 2024 to July 1, 2025 Coverage Form Limits Workers' Compensation Employers' Liability Each Accident Disease — Each Employee Disease — Aggregate Retained Limit Workers' Compensation Employers' Liability Payroll Premium Rate Specific Excess Workers Compensation and Employers Liability Insurance Policy Statutory $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 500,000 $ 500,000 $ 24,370,939 0.6384 per $100 of Payroll Specific Excess Workers Specific Excess Workers Compensation and Employers Liability Compensation and Employers Insurance Policy Liability Insurance Policy Statutory $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 500,000 $ 500,000 $ 28,195,477 0.6063 per $100 of Payroll Statutory $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 500,000 $ 500,000 $ 28,195,477 0.5350 per $100 of Payroll Endorsement & A. Notice To Policyholders with A. Notice To Policyholders with Regard A. Employers' Liability per Occurrence Exclusions Regard to Providing Any Notice, to Providing Any Notice, Report or & Aggregate Maximum Limits of (Including but not limited to) Report or Claim to Us Claim to Us Liability B. U.S. Treasury Department's Office B. U.S. Treasury Department's Office of B. Employers' Liability Maximum Limit of Foreign Assets Control ("OFAC") Foreign Assets Control ("OFAC") and Aggregate Maximum Limit of Advisory Notice to Policyholders Advisory Notice to Policyholders Indemnity C.Losses Redefined to Include C.Losses Redefined to Include C.Terrorism Risk Insurance Program Allocated Loss Adjustment Allocated Loss Adjustment Expenses Reauthorization Act (TRIA) Expenses Endorsement Endorsement Endorsement D. California Volunteer Coverage — D. California Volunteer Coverage — Excess Voluntary Compensation Excess Voluntary Compensation and and Employers Liability Coverage Employers Liability Coverage Endorsement Endorsement E. California Terrorism Risk Insurance E. California Terrorism Risk Insurance Program Reauthorization Act Program Reauthorization Act Disclosure Endorsement Disclosure Endorsement F. California Amendatory California Amendatory Endorsement Endorsement Deposit Premium $ 155,584 $ 170,949 $ 150,846 Terrorism Premium Included in premium Included in Premium Included in Premium Minimum Earned Premium $ 155,584 $ 170,949 $ 150,846 Policy Auditable Yes Quote Valid Until No Longer Applicable Yes June 30, 2024 Yes June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 27 Crime Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverages Limits Deductible Endorsement & Exclusions (including but not limited to) Present Coverage Allmerica Financial Benefit Insurance Company A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) Not Rated Admitted July 1, 2023 to July 1, 2026 ■ Government Crime Policy on Discovery form ■ including the following coverages: ■ Employee Theft — Per Loss Coverage - ■ including Faithful Performance of Duty ■ Forgery or Alteration - including Credit, Debit, or ■ Charge Card Forgery ■ Inside the Premises — Theft of Money and ■ Securities ■ Inside the Premises — Robbery & Safe Burglary ■ of Other Property ■ Outside the Premises - Money, Securities and ■ Other Property ■ Computer Fraud ■ ■ Funds Transfer Fraud ■ ■ Money Orders & Counterfeit Money $ 1,000,000 Per Occurrence for Each Coverage $ 10,000 Per Occurrence for Each Coverage ■ Government Crime Policy (Discovery Form) ■ California Changes ■ Include Chairperson and Members of Specified Committees as Employees — All Committees ■ Include Volunteer Workers Other Than Fund Solicitors as Employees ■ Include Treasurers or Tax Collectors as Employees ■ Add Faithful Performance of Duty Coverage for Government Employees ■ Add Credit, Debit or Charge Card Forgery ■ Limit: $1,000,000, Deductible: $10,000 ■ Include Expense Incurred to Establish Amount of Loss of Covered Loss - $25,000 Sublimit ■ Delete Exclusions for Bonded Employee, Treasurer and Tax Collector ■ Prior Theft or Dishonesty - $25,000 Sublimit ■ California Changes - Premium ■ Include as Joint Insured(s) ■ False Pretenses Coverage ■ Limit: $100,000, Deductible: $25,000 ■ Amend Computer and Funds Transfer Fraud Insuring Agreement Proposed Coverage ACIP National Union Fire Insurance Company of Pittsburgh, PA. (AIG) A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) A+ (Strong) Admitted July 1, 2024 to July 1, 2025 Government Crime Policy on Discovery form including the following coverages: Employee Theft — Per Loss Coverage - including Faithful Performance of Duty Forgery or Alteration - including Credit, Debit, or Charge Card Forgery Inside the Premises — Theft of Money and Securities Inside the Premises — Robbery & Safe Burglary of Other Property Outside the Premises - Money, Securities and Other Property Computer Fraud Funds Transfer Fraud Money Orders & Counterfeit Money $ 1,000,000 Per Occurrence for Each Coverage $ 10,000 Per Occurrence for Each Coverage ■ Government Crime Policy (Discovery Form) ■ California Changes ■ Include Chairperson and Members of Specified Committees — ALL ■ Include Volunteer Workers as Employees ■ Include Treasurers or Tax Collectors as Employees ■ Add Faithful Performance of Duty Coverage for Government Employees — Employee Theft Per Loss Limit ■ Add Credit, Debit or Charge Card Forgery ■ Include Expenses Incurred to Establish Amount of Covered Loss - $75,000 Sub -limit ■ Bonded Employees Exclusion Deleted Endorsement ■ Revision of Discovery and Prior Theft or Dishonesty $25,000 Sub -Limit, Risk Management Department or other department designated to handle insurance matters for the named insured. ■ Additional Named Insured — Identifies individual member limit and deductible ■ Cancellation of Policy Amended —120 Days ■ Include Specified Non -Compensated Officers as Employees — ALL Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 28 Crime Coverage Total Cost Excluding TRIA Optional Coverages Quote Valid Until Present Coverage Proposed Coverage ACIP ■ Include Designated Persons or Classes of Persons as Employees — Any Directors or Trustees of any of those named as insured; Any board members of any of those named as insured, Any elected or appointed officials • Employee Post Termination Coverage — 90 Days ■ Cancellation Amendatory (Return Pro -Rats) • Include Leased Workers as Employees Endorsement ■ Notice of Claim Reporting by Email ■ Economic Sanctions (excludes loss payments in violation of economic or trade sanctions) ■ Omnibus Named Insured ■ Vendor Theft - $1,000,000 Limit excess of vendor insurance policy limit ($500,000 minimum) required by contract Coverage not applicable if crime insurance is not required in a written agreement. ■ Conditions Amended — Subrogation of Faithful Performance of Duty Claims ■ Third Party Coverage Identified Employee — Loss of or damage to `Client Property'— Sublimit $250,000 with a $25,000 Deductible. ■ Impersonation Fraud Endorsement —Sublimit $250,000 with $25,000 Retention ■ Blanket Joint Loss Payable- Where legally permissible ■ Cyberextortion (Resulting Directly) ■ Unauthorized disclosure of confidential information ■ Governmental Action ■ Indirect or Consequential Loss ■ Legal Fees and Expenses ■ Nuclear Hazard ■ Pollution ■ War and Military Action ■ Inventory Shortages ■ Trading losses ■ Accounting or Arithmetical Errors or Omissions • Exchanges or Purchases • Fire ■ Money Operated Devices ■ Motor Vehicles or Equipment and Accessories ■ Transfer or Surrender or Property ■ Vandalism ■ Voluntary Parting of Title to Possession of Property Protected Information (Carveback) $ 7,980.00 Total 3 Years Term Cost $ 2,660.00 Annual No Longer Applicable No Longer Applicable $ 2,422.00 Annual Premium $ 2,000,000 Limit Option $ 4,003.00 Annual Premium June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 29 Cyber Coverage Present Coverage Proposed Coverage Proposed Coverage Incumbent APIP - Boost Insurance Company Houston Casualty Company Houston Casualty Company Syndicate 623/2623 at Lloyd's A.M. Best Rating A++ (Superior), Financial Size A++ (Superior), Financial Size A (Excellent), Financial Size Category: XV Category: XV Category: XV (Greater than or Equal (Greater than or Equal to $2 Billion) (Greater than or Equal to $2 Billion) to USD 2.00 Billion) Standard & Poor's Rating A+ (Strong) A+ (Strong) AA- (Very Strong) California Status Non -Admitted Non -Admitted Non -Admitted Policy/Coverage Term July 1, 2023 to July 1, 2024 July 1, 2024 to July 1, 2025 July 1, 2024 to July 1, 2025 Coverage Form NetGuard® Plus Cyber Liability NetGuard® Plus Cyber Liability Beazley InfoSec Insurance Insurance NGP 1000 (4.2020) — Claims Made & NGP 1000 (4.2020) — Claims Made & Reported Reported Limits Third Party Liability Insuring Claims Made and Reported Agreements — Each Claim & Coverage Aggregate Multimedia Liability $ 1,000,000 Coverage Security and Privacy $ 1,000,000 Liability Coverage Privacy Regulatory Defense $ 1,000,000 and Penalties Coverage PCI DSS Liability Coverage $ 1,000,000 Bodily Injury Liability $ 250,000 Coverage Property Damage Liability $ 50,000 Coverage TCPA Defense Coverage $ 50,000 Claims Made and Reported Coverage Claims Made and Reported Coverage $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 250,000 $ 50,000 $ 50,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 $ 2,000,000 N/A N/A N/A First Party Insuring Event Discovered and Reported Event Discovered and Reported Event Discovered and Reported Agreements — Each Claim & Aggregate Breach Event Costs $ 1,000,000 $ 1,000,000 $ 2,000,000 Coverage Post Breach Remediation $ 25,000 $ 25,000 Included Costs Coverage BrandGuard® Coverage $ 1,000,000 $ 1,000,000 N/A System Failure Coverage $ 1,000,000 $ 1,000,000 $ 750,000 Dependent System Failure $ 1,000,000 $ 1,000,000 $ 750,000 Coverage Cyber Extortion Coverage $ 1,000,000 $ 1,000,000 $ 2,000,000 Cyber Crime Coverage Each Claim & Aggregate A. Financial Fraud $ 100,000 $ 250,000 $ 75,000 Sublimit B. Telecommunications $ 100,000 $ 250,000 $ 75,000 and Utilities Fraud Sublimit Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 30 Cyber Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Incumbent APIP - Boost C. Included in the above 1) Your Phishing Fraud $ 100,000 $ 250,000 N/A Loss Sublimit 2) Client Phishing $ 100,000 $ 250,000 N/A Fraud Loss Sublimit 3) Phishing Fraud $ 100,000 $ 250,000 N/A Aggregate Sublimit Crime Aggregate Limit (A., $ 100,000 $ 250,000 N/A B., & C. Combined) Funds Transfer Fraud $ 75,000 Invoice Manipulation $ 100,000 Cryptojacking $ 50,000 Reputational Loss $ 200,000 Endorsement Bricking Loss Coverage $ 1,000,000 $ 1,000,000 $ 200,000 Property Damage Loss $ 50,000 $ 50,000 N/A Coverage Reward Expenses $ 50,000 $ 50,000 $ 25,000 Coverage Court Attendance Costs $ 25,000 $ 25,000 Included Coverage Maximum Policy Aggregate $ 1,000,000 $ 1,000,000 $ 2,000,000 Limit Additional Defense Costs NIL NIL NIL Limit Breach Event Costs Not Applicable Not Applicable 500,000 Notified Lives Outside the Limit $1,000,000 Legal/Forensics/Crisis & Enhancement Public Relations Retention $ 50,000 Each Claim $ 50,000 Each Claim $ 10,000; None Court Attendance None Court Attendance $ 5,000 for Legal Costs Costs Waiting Period BrandGuard 2 Weeks 2 Weeks N/A System Failure Non -Physical 8 Hours 8 Hours 500,000 Business Interruption Dependent System Failure 12 Hours 12 Hours 100,000 Non -Physical Business Interruption Period of Restoration System Failure Non -Physical 6 Months 6 Months 6 Months Business Interruption Period of Indemnity BrandGuard 6 Months 12 Months Dependent System Failure 4 Months 6 Months Non -Physical Business Interruption Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 31 Cyber Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Incumbent APIP - Boost Retroactive Date Full Prior Acts Full Prior Acts Inception Knowledge Date July 1, 2022 July 1, 2022 TBD Defense Inside/Outside the Inside the Limit Inside the Limit Inside the limit Limit Who has the Duty to Defend Insurer Insurer Insurer Endorsement & Exclusions ■ Amendment of Created or Acquired ■ Amendment of Other Insurance ■ GDPR Cyber Endorsement (including but not limited to) Subsidiaries Clause Provisions: Excess Insurance ■ Amend Data Recovery Cost • Amendment of Other Insurance ■ Biometric Claims Sublimit ■ Choice Law: CA Provisions: Excess Insurance • Nuclear Incident Exclusion ■ Employee Device Endorsement ■ Biometric Claims Sublimit ■ Policyholder Disclosure Notice of ■ Sanctions Limitations and ■ Nuclear Incident Exclusion Terrorism Insurance Coverage Exclusions ■ Policyholder Disclosure Notice of ■ Service of Suit ■ Asbestos, Pollution, and Terrorism Insurance Coverage ■ War and Cyber Operation Exclusion Contamination exclusion ■ Service of Suit ■ War and Cyber War exclusion with single entity carve back. Total Cost Excluding TRIA Not Applicable Not Applicable Not Applicable Option #1 - $1 M/$1 M Total Cost Including TRIA $ 47,401.92 $ 38,472.95 See $2M option Premium $ 45,941.00 $ 36,753.00 Fees $ 0 $ 545.00 TRIA Premium (1%) Included Included CA Surplus Lines Tax (3%) $ 1,378.23 $ 1,108.44 CA Stamping Fee (0.18%) $ 82.69 $ 66.51 Option #2 - $2M/$2M Total Cost Including TRIA $ 47,401.92 $ 53,942.72 $ 20,000.41 Premium $ 45,941.00 $ 51,746.00 $ 19,384.00 Fees $ 0 $ 545.00 $ 0 TRIA Premium (1%) Included Included Included CA Surplus Lines Tax (3%) $ 1,378.23 $ 1,558.23 $ 581.52 CA Stamping Fee (0.18%) $ 82.69 $ 93.49 $ 34.89 Core + Boost + BBR n/a n/a $ 39,763.51 Premium, including SLT&F Minimum Earned Premium Not Applicable Not Applicable 6 Months Extended Reporting Period 12 months: 100% of the full annual premium. 24 months: 150% of the full annual premium. 36 months: 200% of the full annual premium. Policy Auditable Not Auditable Quote Valid Until No Longer Applicable 12 months: 100% of the full annual premium. 24 months: 150% of the full annual premium. 36 months: 200% of the full annual premium. Not Auditable Not Auditable June 30, 2024 July 15t, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 32 Excess Cyber Coverage Present Coverage Insurance Company Westchester Surplus Lines Insurance Company A.M. Best Rating A++ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) Standard & Poor's Rating California Status Non -Admitted Policy/Coverage Term July 1, 2024 to July 1, 2025 Coverage Form Followed Policy Insurer Coverages Provided Retro Date Pending & Prior Litigation Date Limits Underlying Limit Non -Concurrent Sub -limits Cyber Crime Biometric Claims Bodily Injury Liability Property Damage Reward Expense TCPA Defense NetGuard Policy NGP 1000 (4.2020) Houston Casualty Company Excess Privacy and/or Security Liability 01 /01 / 1900 Inception $ 3,000,000 $ 2,000,000 $250,000 xs $250,000 $250,000 xs $250,000 $250,000 xs $250,000 $50,000 xs $50,000 $50,000 xs $50,000 $50,000 xs $50,000 Endorsement & Exclusions ■ CHUBB Producer Compensation Practices & Policies (including but not limited to) ■ Trade or Economic Sanctions Endorsement ■ U.S. Treasury Departments' Office of Foreign Assets Control ("OFAC") Advisory Notice to Policyholder ■ Signatures ■ Waiver of Application ■ Pending or Prior Litigation Exclusion - Inception ■ Non -Concurrent - All Sub -Limits With Specific Exception ■ Sub -Limits of Liability in Underlying Policies ■ California Surplus Lines Notification ■ Service of Suit Endorsement ■ Surplus Lines Broker Notice Total Cost Including TRIA $ 76,719.71 Premium $ 74,016.00 Fees $ 350.00 TRIA Premium (1%) Included CA Surplus Lines Tax (3%) $ 2,20.48 CA Stamping Fee (0.18%) $ 133.23 Quote Valid Until June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 33 Terrorism and Sabotage/Deadly Weapons Coverage Present Coverage Proposed Coverage Proposed Coverage Deadly Weapons Insurance Company Lloyd's Syndicate 33 (Hiscox) Lloyd's of London Underwriters at Lloyd's of London A.M. Best Rating A s (Excellent), Financial Size A (Excellent), Financial Size Category: A (Excellent), Financial Size Category: XV (Greater than or Equal XV Category: XV to $2 Billion) (Greater than or Equal to $2 Billion) (Greater than or Equal to $2 Billion) Standard & Poor's AA- (Very Strong) AA- (Very Strong) A+ (Strong) Rating California Status Non -Admitted Non -Admitted Non -Admitted Policy/Coverage Term July 1, 2023 to July 1, 2024 July 1, 2024 to July 1, 2025 July 1, 2024 to July 1, 2025 Coverage Form ■ Terrorism and Sabotage Coverage ■ Terrorism Insurance Physical Loss or Claims Made & Reported Part — TR5 P0005 CW (07/19) Physical Damage Wording - LMA ■ Terrorism and Sabotage Liability 3030 / LMA 5039 Coverage Part - TR5 P0011 CW ■ Terrorism Liability Insurance T3L (11-18) Limits Terrorism and Sabotage $ 5,000,000 $ 5,000,000 Per Occurrence/Aggregate Terrorism and Sabotage Liability Each Claim $ 1,000,000 $ 1,000,000 Aggregate $ 2,000,000 $ 2,000,000 Deadly Weapons Event $ 500,000 including Claim Expenses/Aggregate Deductible $ 10,000 $ 10,000 $ 10,000 Waiting Period 0 Hours 0 Hours Sublimits (including but not limited to) First Party Property n/a n/a $ 500,000 Damage Accidental Death and $ 50,000 ($500,000 Dismemberment aggregate) Accounts Receivable $ 250,000 $ 250,000 Asbestos $ 500,000 $ 500,000 Automatic Coverage $ 1,000,000 and 30 Day(s) $ 1,000,000 and 30 Day(s) Business Interruption $ 1,485,900 $ 1,485,900 $ 250,000 Circumstantial Costs for Included ($0 deductible) Prevention Civil or Military Authority $ 1,000,000 30 Day(s), and 1 $ 1,000,000 30 Day(s), and 1 Mile(s) Mile(s) Commissions, Profits, and $ 250,000 $ 250,000 Royalties Contingent Business $ 0 $ 0 Interruption -- Named Suppliers/Customers Counseling Services $ 250,000 ($15,000 per person max) Crisis Management $ 250,000 Services Debris Removal Expenses $ 250,000 $ 250,000 Decontamination Costs $ 250,000 $ 250,000 Excluding NCBR Delay in Startup Costs $ 250,000 $ 250,000 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 34 Terrorism and Sabotage/Deadly Weapons Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Deadly Weapons Demolition and Increased $ 1,000,000 $ 1,000,000 $ 250,000 Cost of Construction Errors and Omissions $ 250,000 $ 250,000 Electronic Data $ 1,000,000 $ 1,000,000 Processing Media Extended Period of $ 0 and 180 Day(s) $ 0 and 180 Day(s) Indemnity Extra Expense $ 250,000 Fine Art $ 250,000 $ 250,000 Fire Protective Systems $ 10,000 $ 10,000 Funeral Expenses $ 250,000 ($15,000 per person max) Green Building Additional $ 250,000 $ 250,000 Expense Ingress/Egress $ 1,000,000 30 Day(s), and 1 $ 1,000,000 30 Day(s), and 1 Mile(s) Mile(s) Key and Lock Expense $ 250,000 $ 250,000 Landscaping $ 10,000 $ 10,000 Leasehold Interest $ 0 $ 0 Loss of Attraction $ 0 $ 0 Medical Expenses $ 25,000 ($500,000 aggregate) Miscellaneous Unnamed $ 1,000,000 and 30 Day(s) $ 1,000,000 and 30 Day(s) Locations Newly Acquired Locations $ 1,000,000 and 90 Day(s) $ 1,000,000 and 90 Day(s) $ 25,000,000 Preservation of Property $ 250,000 $ 250,000 Professional Fees $ 250,000 $ 250,000 Property In Course of $ 1,000,000 $ 1,000,000 Construction Relocation Expense $ 250,000 $ 250,000 Rental Income $ 0 $ 0 Service Interruption $ 1,000,000 30 Day(s), and 1 $ 1,000,000 30 Day(s), and 1 Mile(s) Mile(s) Soft Costs $ 250,000 $ 250,000 Threat $ 250,000 Transit $ 250,000 $ 250,000 $ 250,000 Valuable Papers $ 250,000 $ 250,000 ■ Terrorism & Sabotage Insurance ■ Terrorism & Sabotage Insurance for ■ Endorsements for Municipalities Municipalities ■ Deadly Weapon & Security ■ General Terms and Conditions ■ General Terms and Conditions Vulnerability Post Underwriting ■ Lloyd's Syndicate (33) ■ Lloyd's Syndicate (33) Endorsement Review Endorsement ■ Premium Payment Clause ■ Deadly Weapon Safety Action ■ Premium Payment Clause (Reinsurance) Plan Webinar (Reinsurance) ■ Service of Suit Endorsement ■ Crisis Management Services ■ Service of Suit Endorsement ■ Policyholder Disclosure Notice of ■ Circumstance Extension ■ Policyholder Disclosure Notice of Terrorism Insurance Cover ■ Property Damage Extension Terrorism Insurance Cover ■ Minimum Earned Premium ■ Counselling Services ■ Minimum Earned Premium Endorsement ■ Funeral Expenses Endorsement ■ Notice - D-2 ■ Short Rate Cancellation Table ■ Notice - D-2 ■ Conformity Notice ■ Premium Payment Clause ■ Conformity Notice ■ Economic and Trade Sanctions ■ Reinsurers Liability Clause ■ Economic and Trade Sanctions Policyholder Notice ■ Lloyd's Privacy Policy Policyholder Notice ■ Policyholder Notice Complaints or ■ Sanction Limitation & Exclusion ■ Policyholder Notice Complaints or Comments Clause Notice of Terrorism Comments Insurance Coverage ■ Business Interruption (if applicable) Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 35 Terrorism and Sabotage/Deadly Weapons Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Deadly Weapons Endorsements & • Automatic Acquisitions limit Exclusions ■ 90 day grace period for reporting (including but not limited to) of new locations ■ Offsite events coverage for K-12 School insureds (Field Trips) only — No Liability coverage applies. ■ E&O clause — to cover locations not exceeding $10,000,000 in value unintentionally not included in SOV provided to insurer • Transit Extension - $250,000 sublimit for event response fees associated with reported rolling stock values. ■ Crisis Management/Event Responder Fees do not erode policy limits • Crisis Services Provided ■ Exclusion ■ Confiscation, nationalization, requisition or destruction of or damage to property by government, public or local authority ■ Loss of market, loss of use or any other consequential loss at property physically lost or damaged ■ Any explosive devices unless used in conjunction with a Deadly Weapon Event. ■ Euthanasia ■ Fraudulent Claims ■ Any actual or alleged negligent act, error, omission, misstatement, misleading statement, neglect or breach of duty by the Directors or Officers, in the discharge of their duties solely in their capacity as Directors or Officers of the Named Insured ■ Any vehicle not defined as a road vehicle ■ Any weapon mounted (or designed to be mounted) on a vehicle ■ Any weapon, device or substance delivered by an airborne weapon delivery system including, but not limited to, fixed wing aircraft, helicopter or drone ■ Injury or death to any employees of any third party whom the Named insured has contracted for services. ■ Any claim or claims made by or on behalf of an Assailant. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 36 Terrorism and Sabotage/Deadly Weapons Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Deadly Weapons Endorsements & Use or operation as a means to Exclusions inflict harm of any computer, (including but not limited to) computer system, computer software, malicious code, computer virus or any other electronic system. ■ Workers Compensation • Employment Practices ■ Ionizing radiations or contamination by radioactivity from nuclear waste or fuel ■ Radioactive, toxic, explosive or other hazardous or contaminating properties of any nuclear installation, reactor, assembly or component • Mercy Killing(s) • Cross Suits ■ Strikes, labor unrest, riots or civil commotion ■ Suicide ■ War, insurrection, civil commotion ■ Mental injury or mental anguish related claim where no Bodily Injury occurred to claimant (Except as included by endorsement for counselling services) ■ Any weapon or device employing atomic or nuclear fission, fusion or other like reaction or force or matter ■ Loss, injury or damage caused by or resulting from Named Insured's recklessness or deliberate misconduct ■ Chemical, biological, bio-chemical or electromagnetic weapon ■ Nuclear reaction, radiation or contamination, however caused • Any Pollutant or Contaminant however introduced or arisen ■ Property Damage in care, custody or control of Named Insured or person under contract (except as maybe provided by the 1st Party Property coverage) • Punitive or exemplary damages, sanctions or additional damages COVID19 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 37 Terrorism and Sabotage/Deadly Weapons Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Deadly Weapons • Any Deadly Weapon Event that occurs at a Location(s) which has been specifically leased or loaned by the Named Insured to any other entity or individual to host a permitted event planned and ticketed for more than 500attendees over the duration of the event, except with the prior written agreement of the Underwriters. Agreement to add any event as covered may incur additional premium. Additional Exclusions Relating to Property & Business Interruption • Land or land values • Aircraft, watercraft or any vehicle licensed for highway use ■ Animals ■ Money, currency, checks, coins, stamps, securities, valuable papers, evidences of debt, precious stones, precious metals (unless forming an integral part of Insured Property), jewelry, furs, fine arts and antiques ■ Electronic data ■ Any property in Transit ■ Increase in loss caused by suspension, lapse, cancellation of any lease, license, contract or order, unless loss results directly from the insured Interruption of Business ■ Fines, penalties or damages incurred by or imposed upon the Named Insured at order of any Government Agency, Court or other Authority Total Cost Including TRIA $ 8,113.04 $ 8,718.71 $ 5,555.21 Policy Premium $ 7,863.00 $ 8,450.00 $ 5,384.00 TRIA Premium Included Included Included CA Surplus Lines Tax $ 235.89 $ 253.50 $ 161.52 (3%) CA Stamping Fee (0.18%) $ 14.15 $ 15.21 $ 6.69 Total Cost Excluding TRIA Not Applicable Not Applicable Minimum Earned Premium 25% Policy Auditable Yes Conditions Not Applicable Quote Valid Until No Longer Applicable 25% Yes Not Applicable June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 25% Yes June 30, 2024 Page 38 Pollution Liability Coverage Present Coverage Proposed Coverage Proposed Coverage Incumbent Indian Harbor Insurance Company Illinois Union Insurance Company Illinois Union Insurance Company Indian Harbor Insurance Company A.M. Best Rating A++ (Superior), Financial Size A++ (Superior), Financial Size A++ (Superior), Financial Size Category: XV (Greater than or Equal Category: XV (Greater than or Equal to Category: XV (Greater than or Equal to $2 Billion) $2 Billion) to $2 Billion) Standard & Poor's Rating AA (Very Strong) AA (Very Strong) AA- (Very Strong) California Status Non -Admitted Non -Admitted Non -Admitted Policy/Coverage Term July 1, 2023 to July 1, 2024 July 1, 2024 to July 1, 2025 July 1, 2024 to July 1, 2025 Coverage Form ■ Premises Pollution Liability ■ Premises Pollution Liability Pollution and Remediation Legal Insurance Policy — Insurance Policy — Liability Policy - PARL6CP 1111 - - PF-44887b (08/18) — Claims -Made ■ PF-44887b (08/18) — Claims -Made Claims Made and Reported and Reported Coverages Purchased ■ Coverage A - Pollution Conditions ■ Coverage A - Pollution Conditions or ■ Your Location Coverage or Indoor Environmental Indoor Environmental Conditions ■ Emergency Remediation Expense Conditions Coverage Coverage Coverage ■ Coverage B - Transportation ■ Coverage B - Transportation ■ Contingent Transportation Coverage Coverage Coverage ■ Coverage C - Non -Owned ■ Coverage C - Non -Owned Disposal • Non -Owned Disposal Site Disposal Site Coverage Site Coverage Coverage Illinois Limits Pollution Condition or $ 1,000,000 $ 1,000,000 N/A Indoor Environmental Condition All Pollution Conditions or $ 2,000,000 $ 2,000,000 N/A Indoor Environmental Conditions Indian Harbor Limits Policy Aggregate N/A N/A $ 2,000,000 Legal Expense Aggregate N/A N/A $ 200,000 (in addition to the policy aggregate limits) A. Your Location Coverage Each Pollution N/A N/A $ 1,000,000 Condition Aggregate Limit N/A N/A $ 2,000,000 B. Emergency Remediation Expense Coverage Each Pollution N/A N/A $ 500,000 Condition Aggregate Limit N/A N/A $ 500,000 C. Contingent Transportation Coverage Each Pollution N/A N/A $ 1,000,000 Condition Aggregate Limit N/A N/A $ 2,000,000 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 39 Pollution Liability Coverage Present Coverage D. Non -Owned Disposal Site Coverage Each Pollution Condition Aggregate Limit Self -Insured Retention Waiting Period Covered Locations Retroactive Dates N/A $ 25,000 10 Days As per Schedule on File • July 1, 2018 Except ■ July 1, 2022 for Location #77 - Skyview Park, 31991 Rouripaugh Rd, Temecula, CA 92590 & Location #78 - Sports Ranch at Sommers Bend, 31230 North Sommers Bend, Temecula, CA 92591 Defense Inside/Outside the $ 500,000 Limit Who has the Duty to Insurer Defend Endorsement & Exclusions (including but not limited to) ■ Schedule of Additional Insureds (Broad - with by Contract) Endorsement ■ Communicable, Infectious or Contagious Diseases Exclusionary Endorsement ■ Dedicated Defense Aggregate Limit Endorsement ■ Notice of Cancellation Amendatory (Generic Time Frame) Endorsement ■ Public Entity Coverage Amendatory Endorsement ■ Schedule of Covered Locations Endorsement ■ Service of Suit Endorsement ■ Trade or Economic Sanctions Endorsement ■ California Surplus Lines Notification ■ Policyholder Disclosure Notice of Terrorism Insurance Coverage ■ Chubb Producer Compensation Practices & Policies ■ U. S. Treasury Department's Office of Foreign Assets Control ("OFAC") Advisory Notice to Policyholders Proposed Coverage Incumbent N/A $ 25,000 3 Days As per Schedule on File ■ July 1, 2018 Except ■ July 1, 2022 for Location #77 - Skyview Park, 31991 Rouripaugh Rd, Temecula, CA 92590 & Location #78 - Sports Ranch at Sommers Bend, 31230 North Sommers Bend, Temecula, CA 92591 $ 500,000 Insurer ■ Schedule of Additional Insureds (Broad - with by Contract) Endorsement ■ Communicable, Infectious or Contagious Diseases Exclusionary Endorsement ■ Dedicated Defense Aggregate Limit Endorsement ■ Notice of Cancellation Amendatory (Generic Time Frame) Endorsement ■ Public Entity Coverage Amendatory Endorsement ■ Schedule of Covered Locations Endorsement ■ Service of Suit Endorsement ■ Trade or Economic Sanctions Endorsement ■ California Surplus Lines Notification ■ Policyholder Disclosure Notice of Terrorism Insurance Coverage ■ Chubb Producer Compensation Practices & Policies ■ U. S. Treasury Department's Office of Foreign Assets Control ("OFAC") Advisory Notice to Policyholders Proposed Coverage Indian Harbor $ 1,000,000 $ 2,000,000 $ 25,000 5 Days As per Schedule on File ■ July 1, 2018 Except ■ July 1, 2022 for Location #77 - Skyview Park, 31991 Rouripaugh Rd, Temecula, CA 92590 & Location #78 - Sports Ranch at Sommers Bend, 31230 North Sommers Bend, Temecula, CA 92591 $ 200,000 Insurer ■ Your Location(s) Schedule Including Request for Additional Your Location(s) With Applicable Retroactive Date(s) or Reverse Retroactive Date(s) ■ Additional Coverages for Municipalities ■ Business Interruption and Extra Expense Coverages ■ Legionella Coverage ■ Choice of Law and Jurisdiction and Venue Condition Deletion ■ Coverage For Certified Acts of Terrorism Subject to Cap and Coverage for Other Acts of Terrorism ■ Exclusion of Certified Acts of Terrorism Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 40 Pollution Liability Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Incumbent Indian Harbor Total Cost Including TRIA Not Applicable $ 14,163.52 $ 12,018.82 Policy Premium $ 13,073.00 $ 11,420.00 TRIA Premium $ 654.00 $ 228.40 CA Surplus Lines Tax $ 411.81 $ 349.45 (3%) CA Stamping Fee (0.18%) $ 24.71 $ 20.97 Total Cost Excluding TRIA $ 13,858.11 $ 13,488.72 $ 11,783.16 Policy Premium $ 13,431.00 $ 13,073.00 $ 11,420.00 CA Surplus Lines Tax $ 402.93 $ 392.19 $ 342.60 (3%) CA Stamping Fee (0.18%) $ 24.18 $ 23.53 $ 20.56 Minimum Earned Premium 50% 25% 25% Extended Reporting Period Thirty -Three (33) months for not Thirty -Three (33) months for not more Up to three (3) consecutive three - more than two hundred percent than two hundred percent (200%) of the hundred and sixty-five (365) day (200%) of the full premium full premium periods the additional premium will be not be more than one hundred percent (100%) of the total premium of this Policy Policy Auditable Yes Yes Yes Conditions Not Applicable Not Applicable For multi -year policies, Policy Limits do not annually reinstate Quote Valid Until No Longer Applicable June 30, 2024 June 30, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 41 Blanket Accident Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Classes of Eligible Persons Present Coverage Proposed Coverage Proposed Coverage Incumbent National Union Berkley Life and Health Insurance Berkley Life and Health Insurance National Union Fire Insurance Company Company Company of Pittsburg PA A+ (Superior), Financial Size A+ (Superior), Financial Size Category: A (Excellent), Financial Size Category: VIII ($100 Million to Less VIII ($100 Million to Less than $250 Category: XV (Greater than or Equal than $250 Million) Million) to $2 Billion) as of January 26, 2024 Not Rated Not Rated A+ (Strong) as of February 21, 2024 Admitted Admitted Admitted July 1, 2023 to July 1, 2024 July 1, 2024 to July 1, 2025 July 1, 2024 to July 1, 2025 Blanket Accident Blanket Accident Participant Accident Class 1 - All registered volunteers of Class 1 - All registered volunteers of Class 1 Eligibility: All volunteers of the Policyholder. the Policyholder. the proposed Policyholder Covered Activity(ies) While participating in the While participating in the Policyholder's Volunteers Activities while Policyholder's supervised and supervised and sponsored activities participating in covered activities sponsored activities including direct including direct travel to and from the sponsored and supervised by the travel to and from the activities. activities. proposed participating organization including travel to and from the covered activity and home. Hazards Insured Limits Accidental Death & Dismemberment Benefits - Aggregate per Accident Accidental Death and Dismemberment Benefits Time Period for Loss Accident Medical and Dental Expense Benefit Loss Period (first Covered Expenses must be incurred within) Benefit Period Coinsurance Factor for all Covered Expenses Terms of Payment Additional Accident Benefits Disability Benefit Class 1 - Supervised and Sponsored Class 1 - Supervised and Sponsored Class 1 - Supervised and Sponsored Activities Activities Activities $ 500,000 $ 50,000 Principal Sum 365 Days $ 100,000 Total Benefit Maximum for all Accident Medical 90 days after the date of the Covered Accident $ 500,000 $ 50,000 Principal Sum 365 Days $ 100,000 Total Benefit Maximum for all Accident Medical 90 days after the date of the Covered Accident 52 weeks from the date of the 52 weeks Covered Accident 100% 100% Primary Primary from the date of the Covered Accident Weekly Benefit Amount $ 300 per week $ 300 per week Benefit Waiting Period 7 day(s) 7 day(s) Disability must occur Within 180 days from the date of a Within 180 days from the date of a Covered Accident Covered Accident Maximum Benefit Period 26 weeks 26 weeks per Covered Accident $ 1,000,000 $ 50,000 Maximum 365 Days Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 42 Blanket Accident Coverage Coma Benefit Schedule of Covered Losses Age Based Reductions Present Coverage Loss of Life Brain Death Quadriplegia Two or More Members One Member Hemiplegia Paraplegia Uniplegia Thumb/Index Finger of the Same Hand. Four fingers of the Same Hand Age on Date of Accident Age 65-69 Age 70-74 Age 75-79 Age 80-84 Age 85 or older Proposed Coverage Incumbent N/A Benefit Loss of Benefit 100% Life 100% 200% Brain Death 200% 200% Quadriplegia 200% 100% Two or More 100% Members 50% One Member 50% 100% Hemiplegia 100% 150% Paraplegia 150% 50% Uniplegia 50% 25% Thumb/Index 25% Finger of the Same Hand. 25% Four fingers of the 25% Same Hand Percentaae of Principal Sum/Amount of Insurance 100% 65% 45% 30% 15% Age on Date of Accident Age 65-69 Age 70-74 Age 75-79 Age 80-84 Age 85 or older Proposed Coverage National Union % Benefits are payable initially as 1 % of the Principal Sum per month for 11 months and thereafter in a lump sum of 100% of the Principal Sum $ 25,000 Home Alteration and Vehicle Modification Benefit $ 25,000 Rehabilitation Benefit N/A Percentage of N/A Principal Sum/Amount of Insurance 100% 65% 45% 30% 15% Deductible Not Applicable Not Applicable Not Applicable Endorsements ■ Administrative Change Rider ■ Administrative Change Rider Per Policy (including but not limited to) ■ Economic Sanctions Endorsement ■ Economic Sanctions Endorsement ■ California Guaranty Notice ■ California Guaranty Notice Exclusions The Policy does not cover any loss The Policy does not cover any loss Insurer will not pay benefits for any resulting in whole or part from, or resulting in whole or part from, or loss or injury that is caused by, or contributed to by, or as a natural or contributed to by, or as a natural or results from: probable consequence of any of the probable consequence of any of the ■ Suicide or attempted suicide. following even if the immediate cause of following even if the immediate cause of • War or any act of war, whether the loss is an accidental bodily Injury, the loss is an accidental bodily Injury, declared or not. unless otherwise covered under the unless otherwise covered under the ■ unless it extends beyond 31 policy by Additional Benefits: policy by Additional Benefits: days. 1. Suicide, self—destruction, 1. Suicide, self—destruction, attempted self—destruction or attempted self—destruction or intentional self—inflicted Injury while intentional self—inflicted Injury while sane or insane. sane or insane. 2. War or any act of war, declared or 2. War or any act of war, declared or undeclared. undeclared. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 43 Blanket Accident Coverage (cont.) Present Coverage 3. Service or Active Duty in the armed 3. forces, National Guard, military, naval or air service or organized reserve corps of any country or international organization. 4. Sickness, disease or any bacterial 4. infection, except one that results from an accidental cut or wound or pyogenic infections that result from accidental ingestion of contaminated substances. 5. Travel or activity outside the United 5. States. 6. Violation or in violation or attempt 6. to violate any duly —enacted law or regulation, or commission or attempt to commit an assault or felony, or that occurs while engaged in an illegal occupation. 7. Disease or disorder of the body or 7. mind. 8. Asphyxiation from voluntarily or 8. involuntarily inhaling gas and not the result of the Covered Person's job. 9. Voluntarily taking any drug or 9. narcotic unless the drug or narcotic is prescribed by a Physician. 10. Intoxication or being under the 10. influence of any drug or narcotic. 11. Conditions that are not caused by a 11. Covered Accident. 12. Covered Expenses for which the 12. Covered Person would not be responsible in the absence of this Policy. 13. Injuries paid under Workers' 13. Compensation, Employer's liability laws or similar occupational benefits or while engaging in activity for monetary gain from sources other than the Policyholder 14. Participation in any motorized race 14. or speed contest. 15. Aggravation or re —injury of a prior 15. Injury that the Covered Person suffered prior to his or her coverage Effective Date, unless We receive a written medical release from the Covered Person's Physician. 16. Heart attack, stroke or other 16. circulatory disease or disorder, whether or not known or diagnosed, unless the immediate cause of Loss is external trauma. Proposed Coverage Incumbent Service or Active Duty in the armed ■ forces, National Guard, military, naval or air service or organized reserve corps of any country or international organization. Sickness, disease or any bacterial infection, except one that results from an accidental cut or wound or pyogenic infections that result from accidental ingestion of contaminated substances. Travel or activity outside the United States. Violation or in violation or attempt to violate any duly —enacted law or regulation, or commission or attempt to commit an assault or felony, or that occurs while engaged in an illegal occupation. ■ Disease or disorder of the body or mind. ■ Asphyxiation from voluntarily or involuntarily inhaling gas and not ■ the result of the Covered Person's ■ job. Voluntarily taking any drug or narcotic unless the drug or narcotic is prescribed by a Physician. ■ Intoxication or being under the influence of any drug or narcotic. Conditions that are not caused by a Covered Accident. Covered Expenses for which the ■ Covered Person would not be responsible in the absence of this Policy. Injuries paid under Workers' Compensation, Employer's liability laws or similar occupational benefits or while engaging in activity for monetary gain from sources other than the Policyholder Participation in any motorized race or speed contest. Aggravation or re —injury of a prior Injury that the Covered Person suffered prior to his or her coverage Effective Date, unless We receive a written medical release from the Covered Person's Physician. Heart attack, stroke or other circulatory disease or disorder, whether or not known or diagnosed, unless the immediate cause of Loss is external trauma. Proposed Coverage National Union A covered accident that occurs while on active duty service in the military, naval, or air force of any country or international organization. Upon our receipt of proof of service, we will refund any premium paid for this time. Reserve or National Guard active duty training is not excluded Sickness, disease, bodily or mental infirmity, bacterial or viral infection, or medical or surgical treatment thereof, except for any bacterial infection resulting from an accidental external cut or wound or accidental ingestion of contaminated food. Travel or activity outside the United States or Canada Commission of, or attempt to commit, a felony. Intentionally self-inflicted injury. Piloting or serving as a crewmember in any aircraft (except as provided by this proposal). The covered person being legally intoxicated as determined according to the laws of the jurisdiction in which the injury occurred. Injury or loss contributed to the use of drugs, unless administered by a doctor. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 44 Blanket Accident Coverage (cont.) Present Coverage Proposed Coverage Proposed Coverage Incumbent National Union 17. Any Injury requiring treatment 17. Any Injury requiring treatment which arises out of, or in the course which arises out of, or in the of fighting, brawling assault or course of fighting, brawling assault battery. or battery. 18. Injury caused by, contributed to or 18. Injury caused by, contributed to or resulting from the Covered resulting from the Covered Person's use of alcohol, illegal Person's use of alcohol, illegal drugs or medicines that are not drugs or medicines that are not taken in the dosage or for the taken in the dosage or for the purpose as prescribed by the purpose as prescribed by the Covered Person's Physician. Covered Person's Physician. 19. Services or treatment rendered by 19. Services or treatment rendered by a Physician, Nurse or any other a Physician, Nurse or any other person who is employed or person who is employed or retained by the Policyholder; or an retained by the Policyholder; or an Immediate Family member of the Immediate Family member of the Covered Person. Covered Person. 20. Treatment of a hernia whether or 20. Treatment of a hernia whether or not caused by a Covered Accident. not caused by a Covered Accident. 21. Treatment of Osgood—Schlatter's 21. Treatment of Osgood—Schlatter's disease, osteochondritis, disease, osteochondritis, appendicitis, osteomyelitis, cardiac appendicitis, osteomyelitis, cardiac disease or conditions, pathological disease or conditions, pathological fractures, congenital weakness, fractures, congenital weakness, whether or not caused by a whether or not caused by a Covered Accident. Covered Accident. 22. Treatment of a detached retina 22. Treatment of a detached retina unless caused by an Injury suffered unless caused by an Injury from a Covered Accident. suffered from a Covered Accident. 23. Pregnancy, childbirth, miscarriage, 23. Pregnancy, childbirth, miscarriage, abortion or any complications of abortion or any complications of any of these conditions. any of these conditions. 24. Mental or nervous disorders, 24. Mental or nervous disorders, except as specifically provided in except as specifically provided in this policy. this policy. 25. Damage to or loss of dentures or 25. Damage to or loss of dentures or bridges or damage to existing bridges or damage to existing orthodontic equipment, except as orthodontic equipment, except as specifically provided in this Policy. specifically provided in this Policy. 26. Expense incurred for treatment of 26. Expense incurred for treatment of temporomandibular or temporomandibular or craniomandibular joint dysfunction craniomandibular joint dysfunction and associated myofacial pain, and associated myofacial pain, except as specifically provided in except as specifically provided in this Policy. this Policy. 27. Loss resulting from participation in 27. Loss resulting from participation in any activity not specifically covered any activity not specifically covered by this Policy. by this Policy. 28. Any treatment, service or supply 28. Any treatment, service or supply not specifically covered by this not specifically covered by this Policy. Policy. 29. Eyeglasses, contact lenses, 29. Eyeglasses, contact lenses, hearing aids. hearing aids. 30. Practice or play in any sports 30. Practice or play in any sports activity, including travel to and from activity, including travel to and from the activity and practice, unless the activity and practice, unless specifically provided for in the specifically provided for in the Policy. Policy. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 45 Blanket Accident Coverage (cont.) Present Coverage 31. Travel or flight in or on any vehicle 3 for aerial navigation, including boarding or alighting from: i. While riding as a passenger in any aircraft not intended or licensed for the transportation of passengers; or ii. While being used for any test or experimental purpose; or iii. While piloting, operating, learning to operate or serving as a member of the crew thereof; or iv. while traveling in any such aircraft or device which is owned or leased by or on behalf of the Policyholder of any subsidiary or affiliate of the Policyholder, or by the Covered Person or any member of his household. Except as a fare paying passenger on a regularly scheduled commercial airline. Total Cost Excluding TRIA $ 1,221.00 Total Cost Including TRIA Not Applicable Optional Coverages No Longer Applicable Minimum Earned Premium Not Applicable Policy Auditable Not Auditable Highlights & Conditions ■ Dental related injuries included under Accident Medical Expense ■ This policy does not provide coverage for sickness ■ Policy is not subject to audit Quote Valid Until No Longer Applicable Proposed Coverage Incumbent 1. Travel or flight in or on any vehicle for aerial navigation, including boarding or alighting from: v. While riding as a passenger in any aircraft not intended or licensed for the transportation of passengers; or vi. While being used for any test or experimental purpose; or vii. While piloting, operating, learning to operate or serving as a member of the crew thereof; or viii. while traveling in any such aircraft or device which is owned or leased by or on behalf of the Policyholder of any subsidiary or affiliate of the Policyholder, or by the Covered Person or any member of his household. Except as a fare paying passenger on a regularly scheduled commercial airline. $ 1,221.00 Not Applicable No Longer Applicable Not Applicable Not Auditable • Dental related injuries included under Accident Medical Expense ■ This policy does not provide coverage for sickness Policy is not subject to audit June 26, 2024 Proposed Coverage National Union $ 660.00 Not Applicable $100,000 Accidental Death & Dismemberment Limit with $250,000 Accident Medical Expense Benefits with Full Excess Option: Total Cost Excluding TRIA $ 1,056.00 $8.80 Annual Rate per Volunteer 100% Not Auditable ■ Dental related injuries included under Accident Medical Expense ■ This policy does not provide coverage for sickness ■ Policy is not subject to audit ■ Premium is fully earned ■ Minimum Annual Premium -Based on 120 Volunteers ■ $5.50 Annual Rate per Volunteer June 27, 2024 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 46 Unmanned Aircraft Coverage Insurance Company A.M. Best Rating Standard & Poor's Rating California Status Policy/Coverage Term Coverage Pilots Present Coverage National Liability & Fire Insurance Company ACE American Insurance Company A++ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) A++ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) AA+ (Very Strong) AA (Very Strong) Admitted July 1, 2023 to July 1, 2024 Unmanned Aircraft System Insurance Any pilot properly certificated for the flight involved and who is approved by the Named Insured. Unmanned Aircraft System FAA Registration Number: Schedule FA3EATHKKC Unmanned Aircraft System: 2019 DJI Mavic Pro Value: $ 3,000 Policy Territory Mutual Aid Limits Combined Single Limit Each Occurrence Scheduled Unmanned Aircraft system(s) Aviation Premises Liability — Each Occurrence Medical Payments Each Person Bonds Foaming and Reimbursement of Recovery Expenses Policy Territory Lost in Flight Loss of Wages Anywhere in the world $ 2,000,000 $ 2,000,000 $ 5,000 $ 5,000 $ 2,500 Anywhere in the World 10 Days Up to $500 a Day Proposed Coverage Incumbent National Liability & Fire Insurance Company ACE American Insurance Company A++ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) A++ (Superior), Financial Size Category: XV (Greater than or Equal to $2 Billion) AA+ (Very Strong) AA (Very Strong) Admitted July 1, 2024 to July 1, 2025 Unmanned Aircraft System Insurance Any pilot properly certificated for the flight involved and who is approved by the Named Insured. FAA Registration Number: FA3EATHKKC Unmanned Aircraft System: 2019 DJI Mavic Pro Value: $ 3,000 Anywhere in the world $ 2,000,000 $ 2,000,000 $ 5,000 $ 5,000 $ 2,500 Anywhere in the World 10 Days Up to $500 a Day Proposed Coverage Indian Harbor Starr Indemnity & Liability Company A (Excellent), Financial Size Category: XV (Greater than or Equal to $2 Billion) as of December 13, 2023 Not Rated Admitted June 30, 2024 to June 30, 2025 Aircraft Hull & Liability Pilot Warranty: As required by the named Insured or their designee FAA Registration Number: FA3EATHKKC Unmanned Aircraft System: 2019 DJI Mavic Pro Value: $ 3,000 Mutual Aid provided in state and across state lines $ 5,000,000 Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 47 Unmanned Aircraft Coverage (cont.) Present Coverage Limited Write -Back of $ See Values on Unmanned Coverage including Aircraft System Schedule Certified Terrorism Loss Coverage Excluded by the War, Hi -jacking and other Perils Exclusion (Physical Damage) Personal and Advertising $ 2,000,000 Injury Liability Newly Acquired $ 2,000,000 Unmanned Aircraft Systems Liability Same Coverage and "Limits of Physical Damage Non -Owned Unmanned Aircraft System Liability Coverage Non -Owned Unmanned Aircraft System Medical Coverage Liability Coverage for Property Damage to Non - Owned Unmanned Aircraft System Automatic Increased Value for Modification of Unmanned Aircraft Assumed Liability Endorsement Deductible Defense Inside/Outside the Limit Who has the Duty to Defend Coverage" which apply to the Unmanned Aircraft System In item 5. of the Declarations $ 10,000 $ 2,000,000 Proposed Coverage Incumbent $ See Values on Unmanned Aircraft System Schedule $ 2,000,000 $ 2,000,000 Same Coverage and "Limits of Coverage" which apply to the Unmanned Aircraft System In item 5. of the Declarations $ 10,000 $ 2,000,000 $ 5,000 $ 5,000 $ 2,500 $ 2,500 $ 5,000 $ 5,000 $ 2,000,000 $ 2,000,000 5% of the Amount of Insurance will be 5% of the Amount of Insurance will be applied to Each and Every Loss. applied to Each and Every Loss. Per Policy Per Policy Per Policy Per Policy Endorsement & ■ Sanctions and Embargo Clause ■ Sanctions and Embargo Clause Exclusions ■ Assignment / Bankruptcy / ■ Assignment / Bankruptcy / (including but not limited to) Insolvency Insolvency ■ Inadvertent Errors or Omissions Inadvertent Errors or Omissions ■ TRIA Disclosure ■ TRIA Disclosure ■ Date Change Recognition Date Change Recognition Exclusion Exclusion ■ Date Change Recognition Date Change Recognition Exclusion Limited Write -Back Exclusion Limited Write -Back Provisions Provisions ■ Noise, Pollution, and Other Perils ■ Noise, Pollution, and Other Perils Exclusion Exclusion ■ Asbestos Exclusion ■ Asbestos Exclusion ■ Nuclear Risk Exclusion Nuclear Risk Exclusion Proposed Coverage Indian Harbor Per Policy Per Policy ■ Date Recognition (Y2K Exclusion) ■ Noise and Pollution ■ Asbestos ■ Nuclear/Radioactive Contamination ■ Workers' Compensation Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 48 Unmanned Aircraft Coverage (cont.) Present Coverage • War, Hi -jacking and Other Perils Exclusion Clause ■ War, Hi -jacking and Other Perils Limited Write -Back Provisions ■ Limited Write -Back of Coverage including Certified Terrorism Loss Coverage Excluded by the War, Hi- jacking and other Perils Exclusion (Physical Damage) ■ Assumed Liability Endorsement ■ OFAC Notice ■ Performance Vector Unmanned Endorsement State Required Endorsements Total Cost Including TRIA $ 3,456 Optional Coverages No Longer Applicable Minimum Earned Premium Per Policy Policy Auditable Per Policy Conditions Thirty Days Notice of Cancellation / Ten Day Notice of Cancellation for Non-payment of Premium Quote Valid Until No Longer Applicable Binding Conditions No Longer Applicable Proposed Coverage Proposed Coverage Incumbent Indian Harbor War, Hi -jacking and Other Perils Exclusion Clause War, Hi -jacking and Other Perils Limited Write -Back Provisions Limited Write -Back of Coverage including Certified Terrorism Loss Coverage Excluded by the War, Hi -jacking and other Perils Exclusion (Physical Damage) Assumed Liability Endorsement OFAC Notice Performance Vector Unmanned Endorsement State Required Endorsements $ 1,910 $ 1,224.26 Not Applicable Per Policy Per Policy Thirty Days Notice of Cancellation / Ten Day Notice of Cancellation for Non-payment of Premium July 1, 2024 Options for higher limits available upon request Yes Yes Subject to Annual Adjustments, Program Loss Ratio Review May 30, 2024 See Binding Subjectivities Recap See Binding Subjectivities Recap Page Page Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 49 Disclosures This proposal of insurance is provided as a matter of convenience and information only. All information included in this proposal, including but not limited to personal and real property values, locations, operations, products, data, automobile schedules, financial data and loss experience, is based on facts and representations supplied to Alliant Insurance Services, Inc. by you. This proposal does not reflect any independent study or investigation by Alliant Insurance Services, Inc. or its agents and employees. Please be advised that this proposal is also expressly conditioned on there being no material change in the risk between the date of this proposal and the inception date of the proposed policy (including the occurrence of any claim or notice of circumstances that may give rise to a claim under any policy which the policy being proposed is a renewal or replacement). In the event of such change of risk, the insurer may, at its sole discretion, modify, or withdraw this proposal, whether or not this offer has already been accepted. This proposal is not confirmation of insurance and does not add to, extend, amend, change, or alter any coverage in any actual policy of insurance you may have. All existing policy terms, conditions, exclusions, and limitations apply. For specific information regarding your insurance coverage, please refer to the policy itself. Alliant Insurance Services, Inc. will not be liable for any claims arising from or related to information included in or omitted from this proposal of insurance. Alliant embraces a policy of transparency with respect to its compensation from insurance transactions. Details on our compensation policy, including the types of income that Alliant may earn on a placement, are available on our website at www.alliant.com. For a copy of our policy or for any inquiries regarding compensation issues pertaining to your account you may also contact us at: Alliant Insurance Services, Inc., Attention: General Counsel, 701 B Street, 6th Floor, San Diego, CA 92101. Analyzing insurers' over-all performance and financial strength is a task that requires specialized skills and in-depth technical understanding of all aspects of insurance company finances and operations. Insurance brokerages such as Alliant Insurance typically rely upon rating agencies for this type of market analysis. Both A.M. Best and Standard and Poor's have been industry leaders in this area for many decades, utilizing a combination of quantitative and qualitative analysis of the information available in formulating their ratings. A.M. Best has an extensive database of nearly 6,000 Life/Health, Property Casualty and International companies. You can visit them at www.ambest.com. For additional information regarding insurer financial strength ratings visit Standard and Poor's website at www.standardandpoors.com. Our goal is to procure insurance for you with underwriters possessing the financial strength to perform. Alliant does not, however, guarantee the solvency of any underwriters with which insurance or reinsurance is placed and maintains no responsibility for any loss or damage arising from the financial failure or insolvency of any insurer. We encourage you to review the publicly available information collected to enable you to make an informed decision to accept or reject a particular underwriter. To learn more about companies doing business in your state, visit the Department of Insurance website for that state. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 50 NY Regulation 194 Alliant Insurance Services, Inc. is an insurance producer licensed by the State of New York. Insurance producers are authorized by their license to confer with insurance purchasers about the benefits, terms and conditions of insurance contracts; to offer advice concerning the substantive benefits of particular insurance contracts; to sell insurance; and to obtain insurance for purchasers. The role of the producer in any particular transaction typically involves one or more of these activities. Compensation will be paid to the producer, based on the insurance contract the producer sells. Depending on the insurer(s) and insurance contract(s) the purchaser selects, compensation will be paid by the insurer(s) selling the insurance contract or by another third party. Such compensation may vary depending on a number of factors, including the insurance contract(s) and the insurer(s) the purchaser selects. In some cases, other factors such as the volume of business a producer provides to an insurer or the profitability of insurance contracts a producer provides to an insurer also may affect compensation. The insurance purchaser may obtain information about compensation expected to be received by the producer based in whole or in part on the sale of insurance to the purchaser, and (if applicable) compensation expected to be received based in whole or in part on any alternative quotes presented to the purchaser by the producer, by requesting such information from the producer. Privacy At Alliant, one of our top priorities is making sure that the information we have about you is protected and secure. We value our relationship with you and work hard to preserve your privacy and ensure that your preferences are honored. At the same time, the very nature of our relationship may result in Alliant's collecting or sharing certain types of information about you in order to provide the products and services you expect from us. Please take the time to read our full Privacy Policy posted at www.alliant.com, and contact your Alliant service team should you have any questions. Other Disclosures / Disclaimers FATCA: The Foreign Account Tax Compliance Act (FATCA) requires the notification of certain financial accounts to the United States Internal Revenue Service. Alliant does not provide tax advice so please contact your tax consultant for your obligation regarding FATCA. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 51 Other Disclosures / Disclaimers - Continued NRRA: The Non -Admitted and Reinsurance Reform Act (NRRA) went into effect on July 21, 2011. Accordingly, surplus lines tax rates and regulations are subject to change which could result in an increase or decrease of the total surplus lines taxes and/or fees owed on this placement. If a change is required, we will promptly notify you. Any additional taxes and/or fees must be promptly remitted to Alliant Insurance Services, Inc. Guarantee Funds Established by law in every state, guaranty funds are maintained by a state's insurance commissioner to protect policyholders in the event that an insurer becomes insolvent or is unable to meet its financial obligations. If your insurance carrier is identified as `Non -Admitted', your policy is not protected by your state's Guaranty Fund. Claims Reporting: Your policy will come with specific claim reporting requirements. Please make sure you understand these obligations. Contact your Alliant Service Team with any questions. Claims Made Policy: This claims -made policy contains a requirement stating that this policy applies only to any claim first made against the Insured and reported to the insurer during the policy period or applicable extended reporting period. Claims must be submitted to the insurer during the policy period, or applicable extended reporting period, as required pursuant to the Claims/Loss Notification Clause within the policy in order for coverage to apply. Late reporting or failure to report pursuant to the policy's requirements could result in a disclaimer of coverage by the insurer. Any Employment Practices Liability (EPL) or Directors & Officers (D&O) with EPL coverage must give notice to the insurer of any charges / complaints brought by any state / federal agency (i.e. EEOC and similar proceedings) involving an employee. To preserve your rights under the policy, it is important that timely notice be given to the insurer, whether or not a right to sue letter has been issued. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 52 Other Disclosures / Disclaimers - Continued Changes and Developments It is important that we be advised of any changes in your operations, which may have a bearing on the validity and/or adequacy of your insurance. The types of changes that concern us include, but are not limited to, those listed below: ■ Changes in any operations such as expansion to another state, new products, or new applications of existing products. ■ Travel to any state not previously disclosed. ■ Permanent operations outside the United States, Canada or Puerto Rico. ■ Mergers and/or acquisition of new companies and any change in business ownership, including percentages. ■ Any newly assumed contractual liability, granting of indemnities or hold harmless agreements. ■ Any changes in existing premises including vacancy, whether temporary or permanent, alterations, demolition, etc. Also, any new premises either purchased, constructed or occupied ■ Circumstances which may require an increased liability insurance limit. ■ Any changes in fire or theft protection such as the installation of or disconnection of sprinkler systems, burglar alarms, etc. This includes any alterations to the system. ■ Immediate notification of any changes to a scheduled of equipment, property, vehicles, electronic data processing, etc. ■ Property of yours that is in transit, unless previously discussed and/or currently insured. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 53 Other Disclosures / Disclaimers - Continued Certificates / Evidence of Insurance A Certificate or Evidence is issued as a matter of information only and confers no rights upon the certificate holder. The certificate does not affirmatively or negatively amend, extend or alter the coverage afforded by a policy, nor does it constitute a contract between the issuing insurer(s), authorized representative, producer or recipient. You may have signed contracts, leases or other agreements requiring you to provide this evidence. In those agreements, you may assume obligations and/or liability for others (Indemnification, Hold Harmless) and some of the obligations that are not covered by insurance. We recommend that you and your legal counsel review these documents. In addition to providing a Certificate or Evident of Insurance, you may be required to name your landlord, client or customer on your policy as a loss payee on property insurance or as an additional insured on liability insurance. This is only possible with permission of the insurance company, added by endorsement and, in some cases, an additional premium. By naming the certificate holder as additional insured, there are consequences to your risks and insurance policy including: ■ Your policy limits are now shared with other entities; their claims involvement may reduce or exhaust your aggregate limit. ■ Your policy may provide higher limits than required by contract; your full limits can be exposed to the additional insured. ■ There may be conflicts in defense when your insurer has to defend both you and the additional insured. ■ An additional insured endorsement will most likely not provide notification of cancellation. Some insurance companies use a "blanket" additional insured endorsement that provides coverage automatically when it is required in a written contract. Most insurance companies do not want to be notified of all additional insureds when there is a blanket endorsement on the policy. If a notice of cancellation is required for the additional insured party, you must notify us immediately and we will request an endorsement from your insurance company. There may be an additional premium for adding a notice of cancellation endorsement for an additional insured. See Request to Bind Coverage page for acknowledgement of all disclaimers and disclosures. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 54 Request to Bind Coverage City of Temecula We have reviewed the proposal and agree to the terms and conditions of the coverages presented. We are requesting coverage to be bound as outlined by coverage line below: Property ❑ Auto Physical Damage & Contractor's Equipment ❑ Difference in Conditions ❑ Excess Difference in Conditions ❑ Liability Package — 1st Layer ($2M) ❑ Excess Liability — 2"d Layer ($3M xs $2M) ❑ Excess Liability — 3rd Layer ($5M xs $5M) ❑ Excess Liability — 31 Layer ($5M xs $10M) ❑ ANML — $10M ❑ Excess Workers Compensation ■ Arch Insurance Company ❑ ■ Safety National Casualty Corporation ❑ Crime ■ $1,000,000 Limit ❑ ■ $2,000,000 Limit ❑ Cyber ■ Houston Casualty Company ❑ ■ APIP Core, Boost & BBR ❑ Excess Cyber ❑ Terrorism and Sabotage ❑ Deadly Weapons Coverage ❑ Pollution Liability ■ Illinois Union Insurance Company ❑ • Indian Harbor Insurance Company ❑ Blanket Accident ■ Berkley Life and Health Insurance Company ❑ ■ National Union Fire Insurance Company of Pittsburg PA ❑ Unmanned Aircraft • National Liability & Fire Insurance Company & ACE American Insurance Company ❑ • Starr Indemnity & Liability Company ❑ Alliant Insurance Services, Inc. I www.alliant.com i CA License No. OC36861 Page 55 Request to Bind Coverage (cont.) City of Temecula Did you know that Alliant works with premium financing companies? Are you interested in financing your annual premium? This Authorization to Bind Coverage also acknowledges receipt and review of all disclaimers and disclosures, including exposures used to develop insurance terms, contained within this proposal. Signature of Authorized Insured Representative Date Title Printed / Typed Name This proposal does not constitute a binder of insurance. Binding is subject to the final carrier approval. The actual terms and conditions of the policy will prevail. Alliant Insurance Services, Inc. I www.alliant.com I CA License No. OC36861 Page 56 Item No. 7 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Chief John Crater, Temecula Fire Department DATE: June 11, 2024 SUBJECT: Adopt Amended Alert and Warning Program as Support Plan to Emergency Operations Plan PREPARED BY: Mikel Alford, Emergency Manager RECOMMENDATION: That the City Council adopt and promulgate the amended alert and warning program as a support plan to the City of Temecula Emergency Operations Plan. BACKGROUND: A comprehensive alert and warning program is a critical component to the City of Temecula's ability to effectively respond to emergencies and provide immediate information to the City Staff and our community. With recent disasters across the country and most recently wildfires throughout Northern California where alert and warning programs suffered, had gaps, and many inconsistencies, the Office of Emergency Management (OEM) has amended the current plan to meet the identified changes to the State of California Alert & Warning Guidelines published in May of 2024. These guidelines provide the minimum expectations for the City of Temecula to implement an accessible alert and warning program for the purpose of enabling and encouraging consistent application of alert and warning best practices, procedures, and protocols. It is the intent of the City's executive staff that, in the event of another catastrophe, such as the 2017 firestorms in Northern California, every tool at our disposal be used to alert and warn all members of the community in any affected area. History finds and declares that the safety of people as a whole requires designated alerting authorities (City Manager) to ensure they have multiple operators (Alert & Warning Team), adequate validation, testing, and functional equipment and software. These City of Temecula Alert and Warning Guidelines were developed in collaboration with the Office of Communications as part of the overall Emergency Management process. FISCAL IMPACT: There is no fiscal impact to the City in the adoption of this plan. ATTACHMENTS: 2024 City of Temecula Alert & Warning Plan PREPARED BY THE OFFICE OF EMERGENCY MANAGEMENT ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA P a g e 1 1 ALERT & WARNING PLAN - 2024 CITY OF TEMECULA A comprehensive alert and warning program is a critical component to the City of Temecula's ability to effectively respond to emergencies and provide immediate information to the City Staff and our community. With recent disasters across the country and most recently wildfires throughout Northern California where alert and warning programs suffered, had gaps, and many inconsistencies, the Office of Emergency Management (OEM) has identified the need to establish guidelines for the purpose of enabling and encouraging consistent application of alert and warning best practices, procedures, and protocols. It is the intent of the City's executive staff that, in the event of another catastrophe; like the 2017 firestorms in Northern California and the 2022 Fairview Fire in Hemet, every tool at our disposal be used to alert and warn all members of the community in any affected area. History finds and declares that the safety of people requires designated alerting authorities (City Manager) to ensure they have multiple operators (Alert & Warning Team), adequate validation, testing, and functional equipment and software. These City of Temecula Alert and Warning Guidelines were developed in collaboration with the Public Information Office (PIO) as part of the overall Emergency Management process. CITY OF TEMECULA 1 2 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA ALERT & WARNING PLAN - 2024 PLAN WORKSHEET OBJECTIVE Details the government's responsibility for alerting and warning the community to the potential for or actual emergency that requires immediate action be taken FEDERAL EMERGENCY Federal Emergency Support Function #13 — Public Safety and SUPPORT FUNCTION Security (ESF #13) STATE OF CALIFORNIA State of California Emergency Plan Emergency Function #5 — EMERGENCY FUNCTION Management (EF #5) AUTHORITY City of Temecula Emergency Operations Plan; City of Temecula Municipal Code 2.56; 2019 California Alert & Warning Guidelines; FEMA Integrated Public Alert & Warning System (IPAWS) REQUIREMENTS Standardized Emergency Management System (SEMS); National Incident Management System (NIMS); Incident Command System (ICS) REFERENCE This plan is a Support Plan to the City of Temecula Emergency Operations Plan (EOP) HAZARDS ADDRESSED All known impacts and issues related to the mass communication of Alert & Warning messages to the community OUTCOMES Provides a structure in which to effectively notify, alert and warn the community in the event of an emergent or disastrous situation APPROVAL Approval and recommendation for adoption by the City Council UPDATES Required every 3 years WEBSITE https://temeculaca.gov CITY OF TEMECULA 14 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA ALERT & WARNING PLAN - 2024 RECORD OF CHANGES Any approved additions or modifications to this plan will be documented and noted in this section. The date of the change, the title of the person making the change, and a summary and reason for the modifications will be inserted into this section of the plan. If any major or significant changes to this plan need to be made, then the revised plan will be considered an update and the cover page, promulgation page, and approval and implementation page should reflect that it is a new plan. After any modification to this plan, the Office of Emergency Management (OEM) will ensure that the updated version is distributed to all previously listed departments and agencies, and that the revised plan is uploaded to any share sites and/or webpages where this plan resides. Printed material will be available at the Emergency Operations Center (EOC). Personnel with a role in executive leadership, coordination and management, and operational implementation of emergency procedures are encouraged to keep a digital and/or printed copy of this plan and to make sure it is accessible to them at all times. CHANGE NUMBER DATE OF CHANGE SECTION SUMMARY OF CHANGE Changes in guidance, new city alerting system, and process updates CHANGE VVA CITY OF TEMECULA P a g e 16 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA P a g F 1 7 ALERT & WARNING PLAN - 2024 RECORD OF DISTRIBUTION The City of Temecula's Office of Emergency Management prepares, coordinates, publishes, and distributes this Plan and any revisions made to it. The Plan is distributed to all departments/agencies identified below. The Plan is also available upon request by external organizations, also identified below. COUNTY DEPARTMENTS AGENCIES Riverside County Emergency Management Department LOCAL GOVERNMENTS SPECIAL DISTRICTS City of Murrieta OTHER ORGANIZATIONS Temecula Citizen Corps Riverside County Sheriff's Department — Temecula Rancho California Water District CALFire / Riverside County Fire - Temecula Temecula Valley Hospital Eastern Municipal Water District Temecula Valley Unified School District CITY OF TEMECULA P a g e 18 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA P a g e 19 ALERT & WARNING PLAN - 2024 APPROVAL AND PROMULGATION This plan has been revised and should be reviewed in its entirety. This City of Temecula Alert & Warning Plan is a support plan to the City of Temecula Emergency Operations Plan and establishes the emergency organization, assigns tasks, specifies policies and general procedures, and provides for coordination of planning efforts for respective staff. This plan is reviewed by all departments/agencies who have a primary function in the City's Alert & Warning Plan. An approved support plan gives both the authority and the responsibility to departments and agencies within the city to perform their tasks; formalizes their responsibilities regarding preparing and maintaining their own procedures/guidelines; and commits them to carrying out required training, exercises, and plan maintenance necessary to support the Alert & Warning Plan. A signature from the City Manager confirms that the Executive Staff have read the plan and have no conflicts with its content at the time of publishing. Upon review and concurrence, the Plan will be submitted to the Temecula City Council for review and approval. Upon approval by the Council, the Plan is officially adopted and promulgated via the City Clerk's Office. A letter of promulgation is located at the front of this Plan, which validates the concepts, roles and responsibilities, and the emergency management system for the City. Aaron Adams City Manager Date CITY OF TEMECULA 1 10 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA 1 11 ALERT & WARNING PLAN - 2024 TABLE OF CONTENTS PLANWORKSHEET.................................................................................................................................................4 RECORD OF CHANGES............................................................................................................................................6 RECORD OF DISTRIBUTION....................................................................................................................................8 APPROVAL AND PROMULGATION.......................................................................................................................10 TABLE OF CONTENTS............................................................................................................................................12 PROGRAM ADMINISTRATION..............................................................................................................................14 PlanDistribution..................................................................................................................................................14 PlanUpdates.......................................................................................................................................................14 Plan Testing, Training, and Exercises....................................................................................................................14 After -Action Review............................................................................................................................................14 EXECUTIVESUMMARY......................................................................................................................................... is PURPOSE.............................................................................................................................................................16 WHAT IS PUBLIC ALERT AND WARNING...............................................................................................................18 ROLES AND RESPONSIBILITIES..............................................................................................................................18 NATIONAL WEATHER SERVICE............................................................................................................................. 20 LOCAL ALERT & WARNING PROGRAM ADVISORY COMMITTEE........................................................................... 22 LOCAL ALERT & WARNING PROGRAM SPECIFICATIONS.......................................................................................23 MULTI -MODAL / MULTI-PLATOFRM ALERTING SYSTEM..................................................................................23 PROCEDURES....................................................................................................................................................... 27 NOTIFICATIONS.................................................................................................................................................... 31 PRIVACYPOLICY................................................................................................................................................... 39 AFTER ACTION REPORT........................................................................................................................................ 40 ALERT AND WARNING SAMPLE MESSAGES / TEMPLATES....................................................................................46 CITY OF TEMECULA 1 12 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA Page 113 ALERT & WARNING PLAN - 2024 PROGRAM ADMINISTRATION Plan Distribution As a Support Plan to the City of Temecula Emergency Operations Plan (EOP), the City of Temecula Alert & Warning Plan is intended for the city, including all agencies and special districts contained within. Copies of this plan, when complete, will be distributed to all City response partners and stakeholders with roles in Alert and Warning operations in Temecula. Plan Updates The City of Temecula Office of Emergency Management (OEM) will review and update this plan every three years following its adoption and after plan activations/exercises. Changes will reflect improvements identified from activations/exercises, and/or will be made to correlate this plan with changes that are made to the City's EOP and EOC Activation and Leadership guide during the prior three years. Plan Testing, Training, and Exercises The City of Temecula conducts all hazards drills and exercises relevant to the city and its respective identified hazards. To the extent practical, elements of this Plan will be incorporated into those drills and exercises that include a power disruption response element. After -Action Review The City of Temecula conducts all after -action reviews of drills, exercises, and real -world activations in compliance with the FEMA Homeland Security Exercise and Evaluation Program (HSEEP). CITY OF TEMECULA Page 114 ALERT & WARNING PLAN - 2024 EXECUTIVE SUMMARY This document provides guidance and expectations for City Executive Leadership and designated alerting authorities, administrators, and originators for implementing an alert and warning program within the City of Temecula. The City of Temecula's Alert and Warning Plan addresses the critical components of an effective and comprehensive alert and warning program, including: • Roles and Responsibilities • When and How to Issue a Public Alert or Warning • Methods and Technologies • Messaging • Alerting Coordination • Training Requirements • System Testing and Exercise Requirements These guidelines enable the development of a robust and effective alert and warning program throughout the community by providing comprehensive articulation of best practices, protocols, and procedures. This city-wide alert and warning plan was developed to support the State of California Alert & Warning Plan and aligned with the Standardized Emergency Management System (SEMS). CITY OF TEMECULA Page 115 ALERT & WARNING PLAN - 2024 PURPOSE The City of Temecula Alert and Warning Plan establishes guidelines for the use of our Alert and Warning systems in partnership with our local community and volunteer agencies. The alert and warning program provides the community, as well as city staff, notification of protective actions to take before, during, and after threats or emergencies and to disseminate other types of non - emergency messages to our population. The plan further provides the overarching direction to those alerting authorities, administrators, and designated alert originators on the use of, and proper methodology for, messaging along with those processes and procedures for developing messages and the re -issuance of updated information. This document supports the City of Temecula Emergency Operations Plan. SCOPE Effective incident management begins with a host of preparedness activities conducted well in advance of any potential incident. Preparedness involves an integrated combination of planning, training, exercises, personnel qualification and certification standards, equipment acquisition and certification, and publication management processes and activities. This plan is applicable to Temecula City departments with Emergency Operations responsibilities and other departments with essential resources. Of particular importance to this document are: • City Departments with emergency public safety functions or critical services • City Departments having routine interaction with the public This support plan is written as a component of the City of Temecula Emergency Operations Plan. Alerts and warning will be disseminated to the public when there is a perceived threat, immediate threat, or impending incident. Often, these notifications will ask that the public respond accordingly. Public Information processes provide for accessible and effective communications to the public. The City has integrated the use of multi -modal communications to include effective communication that is in accessible formats using mass notification systems, traditional media, social media, web -based media, printed publications, in -person communications, and email distribution. OEM will collaborate, coordinate, and review messages for ADA consistency and will seek additional support, when necessary, from the Riverside County Emergency Management Department AFN Coordinator and Alerting Administrators. All emergency alert and warning messages will comply with ADA Guidance — Inclusionary, Accessible Messaging and Effective Communication. CITY OF TEMECULA Page 116 ALERT & WARNING PLAN - 2024 SITUATION OVERVIEW Characteristics • Location: The City of Temecula covers approximately 37 square miles of land within the southwestern portion of Riverside County. • Demographics: According to the U.S. Census Bureau, the 2022 population estimate for the City of Temecula is 111,881. This is approximately 3,023 people per square mile. o The term "people with disabilities" refers to a protected class; protected from discrimination as defined by federal civil rights laws such as the Americans with Disabilities Act (ADA) and other state civil rights protections that detail the right to equal participation to enjoy and use services. Civil rights definitions protect a broad group of people who meet specific criteria for participation in this class. o "People with disabilities and others with access and functional needs" is inclusive of broad and diverse groups of people who also directly benefit from physical, communication, and program access. This includes people who may or may not meet the definitions of civil rights laws or some of the 60 plus diverse definitions of disability. • Vulnerabilities: The City of Temecula has multiple, accessible, redundant mass notification systems that it will utilize to reach the public for alerts and warnings. Factors to consider are the type of disaster or emergency, the population density, and the terrain in areas of Temecula. In some instances, the consequences of a disaster or emergency along with terrain and the geographical area may impact the effectiveness of notification systems. ASSUMPTIONS This support plan was created to integrate the concepts and structures defined by the National Incident Management System (NIMS), the California Standardized Emergency Management System (SEMS), and the National Incident Command System (ICS). • All city, state, and federal processes, procedures and protocols reflected or referenced in this document were current as of the date of approval of this plan. • In any disaster, primary consideration is given to the preservation of life. Additionally, time and effort must be given to providing critical life -sustaining needs. • In a catastrophic incident, damage control and disaster relief will be required from the County, State, and Federal government, other local governments, and private organizations. CITY OF TEMECULA Page 117 ALERT & WARNING PLAN - 2024 • The City Emergency Operations Center (EOC) may or may not be activated in support of an event. EOC activation will be determined based on the scope and scale of the event. • There may not always be sufficient time to notify the public prior to an emergency but the City will make every effort to provide emergency alerts and warnings as expeditiously as possible. • Communications infrastructure could be damaged causing disruption in land -line telephone, cellular telephone, radio, microwave, computer, and other communications services. Re-establishment of communications infrastructure will be critical. • This support plan is meant to function as a coordination tool when distributing early warnings to the public, when necessary and not necessary, for on -going crisis messaging. • Detailed information regarding an incident may not be available at the onset of a disaster or in the midst of a disaster depending on the nature of the event. As more information becomes available, the City will distribute updates as needed. • Power outages, damage to infrastructure, and cybersecurity breaches could all impact the ability of communication systems to transmit information to the public. This plan incorporates multiple types of notification methods and ways of activating alerts to ensure emergency notification is still received by the public as much as possible. Kyj : MAU RIal 0.14 141.�A1111kiIIF."MV1N%1 H 110[0 A public alert is a communication intended to attract public attention to an unusual situation and motivate individual awareness. The measure of an effective alert message is the extent to which the intended audience becomes attentive and searches for additional information. A public warning is a communication intended to persuade members of the public to take one or more protective actions to reduce losses or harm. The measure of an effective public warning message is the extent to which the intended audience receives the message and takes protective action and/or heeds the guidance. ROLES AND RESPONSIBILITIES Planning for, preparing and disseminating alerts and warning are the responsibility of multiple levels of government. Each level of government — and designated entities within those levels — hold responsibility and/or authority to ensure the overall effectiveness of the local alert and warning system. It is an inherent responsibility to keep the public informed about natural, human -caused, and technological disasters while providing them with protective actions for themselves and their families. As the local municipality affected, the City of Temecula would have the most accurate and timely understanding of the situation, necessary protective actions, and potential adverse impacts of the incident. It is incumbent upon the City and the OEM to rapidly communicate to the public what is occurring and any steps or actions the public needs to take. CITY OF TEMECULA Page 118 ALERT & WARNING PLAN - 2024 These actions could include, but are not limited to: • Evacuation orders (including evacuation routes, shelter info, key information, etc.) • Locations of points of distribution (food, water, etc.) • Direction to move to higher ground • HazMat incidents • Red Flag warnings • Weather alerts • Lockdown • Shelter -in -Place guidance The above actions may trigger the City of Temecula to send out an alert via one or more of their alerting tools. Specifically, the City of Temecula, as an alert and warning entity, is responsible for: • Enactment of ordinances and/or policies identifying local roles and responsibilities to enable the issuance and coordinated dissemination of alerts and warnings to the public by responsible officials within their jurisdictions regarding imminent threats to human life and health or extraordinary threats to property • Installation, maintenance, user training and exercise/testing of local public alert and warning capabilities within their jurisdiction • Understanding the access and functional needs -related considerations associated with public alert and warning systems and messaging • Obtaining authority and tools for accessing federal warning systems as a Collaborative Operating Group (COG) via the FEMA Integrated Public Alert and Warning System (IPAWS) • Participate in revisions of mandated Federal Communications Commission (FCC) local EAS plans, including approval of authorized event codes • Development of procedures for proper chain of command for initiating, cancelling, and revoking accidental alerts, and for rapidly correcting and updating alert details as additional information becomes available • Coordination with adjoining jurisdictions, Operational Areas (OA), the State, and the National Weather Service (NWS) regarding origination of alerts and warnings over NWS Weather Radio related to hazards that have effects across jurisdictional boundaries, and • Developing, maintaining, and submitting to the State EAS Committee a Local Emergency Alert and Warning Plan Alerting Authority An alerting authority is a jurisdiction with the designated authority to alert and warn the public when there is an impending natural or human -made disaster, threat, or dangerous or missing person. CITY OF TEMECULA Page 119 ALERT & WARNING PLAN - 2024 Alert Administrator An alert administrator is the authority responsible for the implementation and use of the jurisdiction's alerting system and the use of IPAWS in accordance with agency policies, plans, and procedures. Alert Originator An alert originator is an individual person at the keyboard/screen composing and issuing the alert. The alert originator utilizes the jurisdiction's current system as well as the Integrated Public Alert & Warning System (IPAWS) in accordance with the alerting authority's plans, policies, and procedures to create and send out emergency messaging. TYPES OF WARNINGS NATIONAL WEATHER SERVICE The NWS has responsibility for originating public warnings regarding weather hazards. The NWS operates several public alert and warning dissemination systems, including NOAA Weather Radio All Hazards (NWR), a network of over 1,000 VHF radio transmitters serving the population of the United States, NOAA Weather Wire Service (NWWS), and the Emergency Managers Weather Information Network (EMWIN). In addition, the NWS National Tsunami Warning Center issues Tsunami statements, watches, and warnings which are disseminated by the Coastal CA NWS offices. While the NWS has responsibility for weather -related alerts, local government is not precluded from sending notifications and alerts in support of weather events. NOAA Weather Radio All Hazards (NWR) NWR is an "All Hazards" radio network, making it a single source for comprehensive weather and emergency information. In conjunction with Federal, State, and Local Emergency Managers and other public officials, NWR also broadcasts/conveys warning and post- event information for all types of non -weather hazards — including natural (such as earthquakes or avalanches), environmental (such as chemical releases or oil spills), and public safety (such as civil emergency messages or 9-1-1 telephone outages) EAS The EAS is a national public warning system that requires broadcasters, cable television systems, wireless cable systems, satellite digital audio radio service (SDARS) providers, and direct broadcast satellite (DBS) providers to provide the communications capability for the President to address the American public during a national emergency. The system also may be used by state and local authorities to deliver important emergency information, such as AMBER alerts, SILVER Alerts, and weather information targeted to specific areas. CITY OF TEMECULA 1 20 ALERT & WARNING PLAN - 2024 NWS and EAS The FCC, in conjunction with FEMA and NOAA NWS, implements the EAS at the federal level. The NWS develops emergency weather information to alert the public about imminent dangerous weather conditions. The NWS requests activation of the EAS for imminent and dangerous weather conditions, uses NWR as its primary means to activate EAS, and NWS can assist with relaying state and local authorities' non -weather EAS messages and activations via NWR to communicate important non - weather emergency messages, such as 9-1-1 outages, shelter -in -place, and Civil Emergency Messages. However, as of 2018, CHIP ENTAC is responsible for AMBER alerts via IPAWS for the state of CA, triggering EAS and WEA accordingly. Apart from national -level activation of the EAS, it is voluntary for EAS participants, such as radio and television stations, to further relay NWS-generated messages. NWS EAS codes can be found here: https://www.weather.gov/NWR/eventcodes. NWS and Wireless Emergency Alerts (WEA) The NWS coordinates with its local partners prior to issuing WEA messages for continuity of operations and effective response. The NWS in conjunction with the FCC has an established list of weather warnings that will trigger WEA for the affected area, generally defined as a polygon. WEA messages are disseminated via FEMA's Integrated Public Alert and Warning System (IPAWS). The approved NWS warnings that will initiate a WEA are: • Tsunami (TSW) • Flash Flood (FFW) — including, due to dam inundation and debris flows • Tornado (TOR) • Hurricane (HUW) • Storm Surge (SSW) • Dust Storm (DSW), and • Extreme Wind (EWW) CITY OF TEMECULA 1 21 ALERT & WARNING PLAN - 2024 (PAWS This section contains information on the software used by public safety officials to send public alerts and warnings through IPAWS. IPAWS Architecture Standards based alert message protocols, authenticated alert message senders, shared, trusted access & distribution networks, alerts dell—d to more puhl Ic Interface d-1— Alerting Authorities �rting Disseminators American People the Message Router (Open Platform for Emergency Networks) IPAWS compliant CAP Alert Origination Tools OFY�1F ��� FEMA 0 �FI'gND SEG� Ic ak,t ng systems) 1�1 AM FM Satellite Radio, AlertEm - System _ ❑igitaI. Analog, Cable, - and Satellite TV EAS Fi�aremn Flvn6Fvrwn _ ® WIRELESS Wireless EmergencyEMERGENCY Alerts (WEA)�" ALERTS _ CAPABLE Internet Services �� Web bites, s cal media /'�We Websites,social media NWs ® A.._..._... FM R6P5 ' _ ETN Futur Technologies Sirens I Pigital Slgnage To access IPAWS, Alerting Authorities must purchase (or develop) a Common Alerting Protocol (CAP) - compatible software platform, which will interface with IPAWS Open to disseminate the alert message to the public. Jurisdictions should have a methodology built into their alert and warning programs for issuing alerts through IPAWS. The following checklist is provided for those jurisdictions who wish to become IPAWS alerting authorities directly. LOCAL ALERT & WARNING PROGRAM ADVISORY COMMITTEE The City of Temecula Alert and Warning Program Advisory Committee is a committee of the Office of Emergency Management (OEM) composed of participating departmental representatives which also make up the alert and warning team and public information. Maintained and led by the Emergency Manager, the committee shall meet semi-annually or more frequently as established by the committee members. The purpose of the Advisory Committee is to conduct after action reviews of the system usage, coordinate ongoing administration, training, public outreach, modifications of plans, guidelines, and protocols or other issues related to the alert and warning program. All recommendations for substantive changes to the alert and warning program shall be submitted to the appropriate committee. CITY OF TEMECULA P a g e 122 ALERT & WARNING PLAN - 2024 LOCAL ALERT & WARNING PROGRAM SPECIFICATIONS The City of Temecula alert and warning program: • Contains tools for accessing the RAVE System platform • Contains a variety of tools to communicate with the staff and community during emergencies • Consideration should be made to include tools that allow operators to geo-target alerts to the community in the affected areas of the emergency • Coordinates with all Alerting Authorities within our area of influence • Contains features for cancelling and revoking accidental alerts, and for rapidly correcting and updating alert details • Considers geographic gaps in communication availability within the community and hazards and threats most likely to affect the local community OEM administers the city Alert and Warning Program. Maintenance, user training, exercises, and testing are coordinated through OEM as the Alert and Warning Program Administrator. For detailed instructions on accessing the system, see attached guidelines at the end of this document. MULTI -MODAL / MULTI-PLATOFRM ALERTING SYSTEM A highly effective alert and warning program will use as many delivery methods as possible. The most effective system leverages all opportunities to link delivery systems, such as being able to send a message through text, email, and social media through a single delivery system. It is however critical to test or exercise this connectivity on a regular basis to confirm functionality with the various delivery methods. Fixed Location Public Address (PA) Systems PA systems that are permanently installed at a facility are incredibly useful as they have already been designed to reach their target audience for internal messaging purposes. The challenges to be aware of are coordination with the system owner to use these systems. In some instances, a system can be automatically triggered, and in others it is a more manual procedure. Mobile PA Systems Public address loudspeakers are sometimes attached to emergency response vehicles to notify people in more remote areas or ones not covered by loudspeakers. Careful attention must be paid to the intelligibility of a message by the target audience. Vehicle mounted systems may contain a slightly longer message provided the operator drives slowly enough for the entire message to be heard. Special care must be used when relying on hand systems, such as bullhorns, to enunciate the message as clearly as possible as the device itself can be hard to hear/understand. CITY OF TEMECULA 1 23 ALERT & WARNING PLAN - 2024 Telephone Alert Systems (TAS) (e.g. Reverse 9-1-1) Many localities possess the capability to call or text telephone numbers from an organizational database and play an audio message or leave a text message. Such systems can be very effective when notifying a known list of recipients, such as the members of a team, organization, or student body. The possibility of precise geographic targeting of messages has made such systems extremely popular. Telephonic notification systems can provide extensive warning information. The amount of time to execute all calls, however, can be limited by the local telephone infrastructure, length of a verbal message, or limits on the technology initiating the call. E-Mail Distribution Many jurisdictions may already have e-mail distribution to various target audiences and might not even realize it. The city has a multitude of email distribution lists for different positions, departments, groups, and categories that most of the staff are enrolled in or assigned to. Externally, almost every system that you manually sign up for will request an e-mail address for the account. Some websites have opt -in e-mail distribution systems designed to push e-mail notifications to target audiences when a webpage is updated, or an emergency alert is published. Website Over -Ride Many websites managed by external companies via Content Management System can override the home page of the website and display an emergency message prior to being redirected to the normal homepage. Temecula's Information Technology Department is the content owner of our internal Share Point site and external forward -facing website. The staff of IT can change the information on the "splash page" to provide emergency information as well as providing a page or banner on the external website for any visitors that may go to our page. Social Media Social media has become a critical component to disseminating emergency messaging, instructions, and recovery information to both the media and the public. Due to its unique nature, it functions instantaneously and creates the appearance of a highly official two-way dialogue between the agency and very large groups of people, including news media and stakeholders. Messaging for social media must be very carefully managed. It has the capability to deliver text, audio, video, images, infographics, maps, and other data and requires a skill set of regular use. These platforms have inherent expectations for two-way engagement (the agency will be responsive to questions and comments through responses) and therefore demand more staff time and resources. Additionally, these platforms can be resource -driven with needs for graphic design and video production to produce content that performs better on the various channels. Social media is more successful when the community is engaged and aware of accounts prior to a disaster. Social platforms may include: • Social networking • Image sharing and messaging • Video sharing CITY OF TEMECULA 1 24 ALERT & WARNING PLAN - 2024 • Social blogging, and • Social community Considerations for incorporating social media into alert and warning before, during, and after emergencies include: • Social media outreach is highly dependent on working cellular and data networks that may be impaired or down during and following an emergency • Consider the variety of languages and the complexity of language to post in postings • Social media is highly effective at reaching the news media, which may assist in more broadly sharing messages • Briefings and updates via live and recorded video are recommended when internet access and bandwidth allows • Allow public comments to be posted and seen; two-way engagement is expected by the public and dedicated staff resources are necessary to facilitate it. This is controlled by rumor management personnel assigned to the JIC • Be aware that social media usage varies widely among different social, economic, and demographic groups. Information gleaned from social media analysis may not reflect a balanced or complete picture, and • Ensure messaging is consistent across all alerting platforms City Owned Sound Systems The City of Temecula has upgraded its Old Town outdoor sound system to allow pre-recorded information to be played reminding the public of upcoming city events and/or road closures that impact Old Town. This system is tapped into during special events in Old Town and information is published by a live person during the event. This system is key and critical in the event of an emergency and can serve as a platform for providing the public in Old Town with the necessary information and actions to be taken to ensure their safety. Auxiliary Disabilities, Access, and Functional Needs (DAFN) Tools DAFN Coalition — The Office of Emergency Management (OEM) and the Temecula Community Services Department (TCSD) work collaboratively with community stakeholders who represent and serve people with disabilities and others with access and functional needs. Through these community partnerships, the city can, when necessary, communicate warnings and notifications with disability service institutions, independent living centers, community groups, etc. that will be trusted and reliable relays of information to the people in their network. emPOWER Data — the emPOWER dataset is a Department of Health and Human Services (HHS) data that can be used to provide the field and emergency operations center (EOC) with timely and accurate information on DAFN populations that are reliant on electricity dependent CITY OF TEMECULA P a g e 125 ALERT & WARNING PLAN - 2024 equipment and medical therapies. This data contains household specific information for all individuals who receive Medicare provided durable medical equipment. In certain situations, this data can be used as an additional method of providing targeted, potentially life-saving notifications to at -risk and vulnerable population groups. This targeted approach to notifications is consistent with the best practice of multiple modes of communication for DAFN populations. ShakeAlert The United States Geological Survey (USGS) operated ShakeAlert Earthquake Early Warning System detects significant earthquakes so quickly that alerts could reach many more people before shaking arrives. ShakeAlert is not earthquake prediction, rather when one receives a ShakeAlert-powered alert it indicates that an earthquake has begun and shaking could be imminent. The USGS produces ShakeAlert Messages which contain an estimate of earthquake location, size (magnitude), and distribution of shaking. Alert delivery comes by other public and private means (internet, radio, television, cellular), including WEA alerts delivered by FEMA's IPAWS system. USGS licensed alert distribution partners operate in critical sectors such as utilities, hospitals, transportation systems, educational environments, and more are in development. The USGS and its partners continue to expand these applications in coordination with state agencies in Washington, Oregon, and California. Least C 0 N Aula o EA) 6 Q7 U_ Websites/ Social Media & Traditiona I Media Field Notifications Most Comprehensive Messaging Utilizes ALL Appropriate Tools When Moving Up the Pyramid. Use Lower Tools as Well CITY OF TEMECULA P a g e 126 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA 1 27 ALERT & WARNING PLAN - 2024 PROCEDURES Guidelines for Issuing Alert and Warnings Events and incidents can evolve in extreme ways. Alert and warning shall be an integral component of the City's response to those events. Issuing public alerts and warnings requires the exercise of reasonable and well-informed judgement. This action must be well practiced and familiar to the alert originator when incidents dictate. There is no all -encompassing formula for making warning decisions. There are, however, some evidence -based principles and best practices that can help guide the decision maker: • Incomplete or imperfect information is not a valid reason to delay or avoid issuing a warning. Time is of the essence, as recipients of warnings will need time to consider, plan, and act after they receive a warning message. This is particularly true among staff and individuals with disabilities and staff and family members with access and functional needs. They may require additional time to evacuate or may be at increased risk of harm without notification. • Utilization of alerting mechanisms within the city framework should be a primary route to issue alerts and warnings to ensure the greatest number of recipients within the impacted area are being alerted. • The responsibility for issuing alerts and warnings during an emergency rest with designated City leadership — known as Alerting Authorities — these may include personnel such as the City Manager or Assistant City Manager. • Temecula's plan has identified our Alerting Authority(ies) as: ➢ City Manager ➢ Assistant City Manager • Warning messages can, and should be, updated and refined as additional information becomes available. Additionally, when the threat or warning messages are no longer applicable, a message stating it no longer applies should be sent. • Warning messages sent in error should be updated, clarified, or retracted within 10 minutes from the message being confirmed as being erroneous. Coordination of Notifications The City Manager's Office, Office of Emergency Management, and the Public Information Officer work collaboratively to coordinate efforts when utilizing the alert and warning program. Alert and warning notifications that extend across multiple jurisdictions will be communicated and coordinated with the impacted and neighboring jurisdictions. CITY OF TEMECULA 1 28 ALERT & WARNING PLAN - 2024 Authorized Users System access and authorization to send broadcasts is the responsibility of the designated and authorized mass notification Alerting Authority delegated to the Alert Administrators. Each Alerting Administrator and Originator will: • Have his/her own password • Not share passwords • Ensure passwords meet stringent security measures • Change their password every 90 days • Not exceed their authority in the use of the system • Log off the system before leaving their workstation System Of Record — City of Temecula System RAVE FEMA IPAWS (using RAVE Alert) NOAA Weather Radio All Staff E-Mail Social Media Access Approval Body OEM OEM / PIO Local NWS Warning Office Director of Human Resources Public Information Officer Permissible Use OEM / Alert & Warning Team OEM / Alert & Warning Team None OEM PIO / Designated Alerting Personnel System Training All system users must receive proper training in the use of the alert and warning program prior to being granted access to the system platform. Once the training is completed, this will be documented in the City's Learning Management System (LMS) and authorization to access the system will be granted based upon the level of training received and the authorization level required for messaging. OEM and Human Resources maintain training records of all authorized users and will grant access to system users based on roles assigned. The required training for each member of the team is as follows: • Alerting Authority ➢ FEMA IS-251.a IPAWS for Alert Administrators (Once) • Alert Administrators ➢ FEMA IS-251.a IPAWS for Alert Administrators (Once) ➢ FEMA IS-247.b IPAWS for Alert Originators (Once) ➢ RAVE Alert (Every 2 Years) • Alert Originators ➢ FEMA IS-247.b IPAWS for Alert Originators (Once) ➢ RAVE Alert (Every 2 Years) CITY OF TEMECULA Page 129 ALERT & WARNING PLAN - 2024 Allocation of Sufficient Resources Adequate staffing and resources to operate the alert and warning program in an effective manner must be scalable and based on the risk analysis within the Emergency Operations Plan. A minimal staffing level will be maintained to ensure the availability of a trained operator to operate the alert and warning program. Staffing Availability The Office of Emergency Management will be available 24/7, and available to activate emergency alerts as required. If OEM cannot be reached or will be out of the area, a member of the alerting team (with 24-hour response capability) will be designated as a back-up alerting originator in advance. System Redundancy The system is available 24/7, and accessible from any location via the World Wide Web, including out -of -area locations. If the primary system is not available, OEM will work with the Riverside County Emergency Management Department (EMD) as the back-up system (Alert RIVCO) to ensure that emergency messaging is made available. This information is also defined in the Communications Plan of the EOP and the Continuity of Operations Plan. Exercises As a shared goal, the City of Temecula will participate in one or more annual exercises to validate the collaboration, coordination, system proficiency, integration, and knowledge of our alerting staff. In addition, the City of Temecula will exercise their mass notification and recall capability once per quarter as directed by the FEMA IPAWS Agreement. Required Testing Required system testing includes: 0 RAVE Alert o Validation and recall message to the Temecula Citizens Corps (TCC) (Quarterly) o Validation and test message to the City Staff (Bi-Annually) o Reverse 911 (Annually) • FEMA IPAWS o Monthly Test Message to the IPAWS Lab CITY OF TEMECULA P a g e 130 ALERT & WARNING PLAN - 2024 NOTIFICATIONS Alert and Warning Messaging Warning messages that do not answer key questions may lead to those affected seeking additional information from uninformed friends or relatives, or other sources of misinformation, such as rumors, superstitions, and urban myths. To maximize warning effectiveness, the tone of the language of a warning message should be: Specific — The message should make it clear which people are at risk and what protective action they should take. Inevitably, some people who are not at risk will receive the message; they should be able to determine that from the message text. ' Consistent — The public should receive consistent and mutually reinforcing messages through all media and from all sources. Confident — Even if the underlying information is uncertain, there should be no hedging or ambiguity about the protective action recommendations. Clear — Wording must be in simple language that can be easily understood. Technical jargon should be avoided. Accurate — If people learn or suspect they are not receiving correct and complete information, they may begin to ignore both the message and the source. Emergency Alert and Warning message content is driven by the rules governing the Integrated Public Alert and Warning System (IPAWS) and the State of California Alert and Warning Guidelines of March 2019. Pre -scripted messages have been developed following the best practices described by FEMA and CalOES, but final message content is determined by the message requester working with the message writer. Many warning delivery systems have limitations on character length or composition that require a warning message to be brief. However, "keep it short" is not necessarily a good guideline for composing a warning message. The warning messages should address five essential topics: Because of character limitations and inability to include multimedia in most initial notifications, it is also recommended to include a URL or link to a website that hosts alert information, or to drive alert recipients to monitor media outlets for additional information. Be sure to confirm the capacity of the resource to avoid the potential of overloading the site. CITY OF TEMECULA 1 31 ALERT & WARNING PLAN - 2024 The following diagram, adapted from Dr. Dennis Mileti's 2018 FEMA PrepTalk, shows how source, threat, location, guidance/time, and expiration time are arranged in a message template and in a sample message. EXAMPLE "LCPDheck and monitor local Mt -did now Explosion at Superior dam Potential damage and Heading Fin 5herrria Heigttts Message expires 8:4d AM PDT TEMPLATE [Insert tiNe and organizatipn of a Ipral, familiar, S0 R[F authoritahve message source] cheek and monitor &MXL rre/T*W local meella now jinsert descrlption of event, dam nyRFAr name, and threat here] in [insert location of threat IQCATMW here] Message expires [insert time here] VxPIRanoN rrME Graphic Credit: Dr. Dennis Mileti (2018) https://www.fema.gov/preptalks/mileti California Standard Statewide Evacuation Terminology This section identifies the standardized evacuation terminology for use across the State of California. This terminology, developed by CaIOES in collaboration with public safety partners demonstrates the state's continued leadership in protecting lives and property through clear and consistent alert and warning protocols. Born out of necessity during the 2017 and 2018 catastrophic wildfires, it exposed inconsistencies in terminology that local governments were using when informing their residents of the need to evacuate, shelter -in -place, and to return home. These inconsistencies led to confusion among the public at a moment when clarity and certainty were needed most. • Evacuation Order: Immediate threat to life. This is a lawful order to leave now. The area is lawfully closed to public access. CITY OF TEMECULA 1 32 ALERT & WARNING PLAN - 2024 • Evacuation Warning: Potential threat to life and/or property. Those who require additional time to evacuate, and those with pets and livestock should leave now. • Shelter -in -Place: Go indoors. Shut and lock doors and windows. Prepare to self -sustain until further notice and/or be contacted by emergency personnel for additional direction. • Evacuation Order(s) Lifted: The formal announcement of lifting evacuations in an area currently under evacuation. • Hard Closure: Closed to all traffic except fire and law enforcement. • Soft Closure: Closed to all traffic except fire, law enforcement and critical incident resources (i.e. utilities, CALTRANS, City/County Roads departments etc. or those needed to repair or restore infrastructure. • Resident Only Closure: Soft closure with the additional allowance of residents and local government agencies assisting with response and recovery. CITY OF TEMECULA 1 33 ALERT & WARNING PLAN - 2024 ALERT & WARNING METHODS & TECHNOLOGIES Methods A successful alert and warning program is one that incorporates multiple methods and technologies to accomplish the goal of reaching the largest percentage of the target population. Selecting specific methods and technologies that will be most effective for the jurisdiction's demographic, cultural, and geographical area should consider: • Mobile phone usage rate of target population • Community's adoption of Voice Over Internet Protocol (VOIP) vs traditional land -line • Potential "off -the -grid" sub -communities • Generational usage of text vs email • Proportion of local vs. transient population, such as travelers • Connectivity and bandwidth limitations of the community's geography and infrastructure • Individuals with access and functional needs (AFN) (i.e. people with disabilities, seniors, children, limited English proficiency, and transportation disadvantaged) Important Considerations All warning systems need to be protected from: • Unauthorized activation • Improper use • Cyber security gaps • Interference with authorized activation (denial of service) and • Outage due to lack of duplication or back-up services Special consideration should be given to implementing redundancy and enhancing interoperability, whenever possible, to prepare for: • Loss of power • Loss of cell towers or overloaded cell systems • Internet outages • Overloaded networks • Cyber-attacks • Ability of carriers to redistribute • Overloaded infrastructure • Cross -jurisdictional needs and • Availability of staffing to effectively manage and deploy systems CITY OF TEMECULA P a g e 134 ALERT & WARNING PLAN - 2024 Access & Functional Needs Considerations To ensure messages are developed for maximum accessibility, alerting platforms should ideally include the ability to control the following: • TTY/TT D • Font size • Color analyzer • Sound & vibrations • Flashes • Use of attachments (video) • 508 compliances (use of screen -readers) • Posting of accessible electronic content, documents, and videos and • Video relay as an option Alert & Notification Schedules To ensure the community is receiving relevant, timely, and actionable emergency information, the following items should be considered: • Clearly designate a position within response operations to monitor current alert and warning content • Ensure the alerting authority, alerting originator, Public Information Officer (PIO), Joint Information Center (JIC), and designated social media staff are synchronized on current notifications and • Establish a schedule for determining whether the alerting and warning activities are achieving the intended outcomes, i.e. the public is responding as intended. (This can be built into shift briefings.) Note: Some alert and warning systems have a maximum time limit. Ensure all alerting stakeholders are aware of when messages may need to be renewed. Translation of Notifications The City of Temecula is comprised of many diverse communities, some of which include Limited English Proficiency populations. Identifying the most commonly used languages and having a process in place to translate warning messages will ensure the greatest number of residents of the city receive the warnings that are being sent. It is important, however, to not let the inability to translate a message delay notification when time is of the essence and lives are at risk. CITY OF TEMECULA 1 35 ALERT & WARNING PLAN - 2024 Culture Due to the rich cultural diversity within the city and in California, communities may respond to messaging in an alert in different ways. For example, some communities may respond negatively to instructions from the government. Prior to an incident, it is important to locate trusted agents within communities who can help convey the intended meaning of a message and educate the impacted community on the jurisdiction's alert and warning program. This may include religious leaders, non-profit agency representatives, local elected officials, or prominent business owners within the respective community. Leveraging the relationships that have been established with these leaders will be a force multiplier when the time comes for a warning to be communicated out to the community. Translation Technologies Reduce reliance on free digital translation services as they can often misinterpret the message. Where feasible, contract for translation services, such as local translators and/or telephonic interpretation services. Message Library Jurisdictions are encouraged to establish a message library with sample messages that have been translated into the languages most commonly used in the communities that they serve. Pre -planned messages can save time in a disaster and ensure that accurate translations exist for messages that are critical for the community. Pre -Message Coordination Inform all critical stakeholders of the notification contents and implications prior to full message dissemination, as feasible while maintaining timely notification under emergency situations. Use message templates to ensure consistency of content delivery and use checklists when informing critical stakeholders. To the extent a warning originator has the ability, warnings should be targeted to the area known to be at risk, while coordinating with any other affected jurisdictions as soon as possible. If the initial warning originator lacks the ability to deliver warnings to the at -risk area, coordination with other jurisdictions should be given priority. Having relationships in place to ensure continuity of operations is imperative. If a warning is issued from a higher level of government or jurisdiction, lower levels within the target area of the initial warning need not repeat that warning. However, local jurisdictions should issue additional warning messages, or request assistance from an Alerting Authority, if needed, to communicate local variations on the recommended protective action, to expand the target area for the message, or to utilize local warning dissemination capabilities that will enhance delivery of the warning to people at risk. CITY OF TEMECULA P a g e 136 ALERT & WARNING PLAN - 2024 Evacuation messages are particularly demanding on their originators, as they must be coordinated with agencies responsible for transport, traffic control, and evacuee reception and sheltering. Confusing and/or uncoordinated evacuation orders can have unintended adverse consequences. Evacuation messages must come from the jurisdiction's designated authority, often the local law enforcement authority and should address issues such as: ➢ Direction of the destination of travel (include a map image if possible) ➢ Routes to be used and routes to be avoided ➢ Means of travel (by auto, by bus, or on foot, etc.) ➢ Accessible transportation and sheltering resources ➢ Things to take along (papers, medications, pets, etc.) ➢ Expected duration of relocation (a few hours, a day, etc.) and ➢ Phone or social media links for additional information Post -Message Coordination Evaluate whether or not another message is warranted, if clarification is needed, or "message fatigue" is occurring. When to Issue Alert and Warning Warnings should be issued when there is an imminent threat to life, health, or property. This can include alerts and warnings issued in advance of forecasted severe weather events when doing so will give the public time to evacuate. When a threat exists, even though it might not be imminent, such as a Red Flag Warning, hurricane, or flooding, it is advised to communicate that threat out to the staff so that they may be better prepared. Warning systems, such as sirens, while helpful in alerting a community of a hazard, should not be used for reassuring the staff that an ongoing situation or an upcoming event is not hazardous; other public information channels should be used for those purposes instead. The City of Temecula should issue alert and warning messages as soon as feasible given the circumstances of the situation. Access to the designated alerting authority and alerting originator should not be delayed due to limited resources or non -operational equipment. Designated alerting staff should have ready and reasonable access to primary or back-up alerting systems and be properly trained and well versed in how to operate the equipment. Fear of triggering "panic" is NOT a valid reason to delay or avoid issuing a warning. "Mass panic" very rarely occurs as the result of a warning message. Note that justified anxiety or physical flight is not the same as panic. When public warning information is delivered by a credible alerting authority, the staff should respond by following the recommended actions. Rarely do such warning messages lead to mistrust or panic. When dealing with uncertain or conflicting information about a threat, the Alerting Authority should choose to err on the side of protecting the staff. Some warning systems have provisions for communicating the general degree of certainty associated with threat information but may CITY OF TEMECULA Page 137 ALERT & WARNING PLAN - 2024 only permit a yes -or -no decision as to warning the public. Reasonable detail should be provided, but a warning message is not the place for extended discussion of data or probabilities. Irrelevant warnings can fatigue the staff rapidly and lead to recipients discounting further warning messages or opting out of receiving future alerts and warnings. Every effort should be made -within the capabilities of the warning systems(s) — to limit the warning to people actually at risk. Warning systems become more effective to the extent they can target limited areas or specific at -risk locations or populations. Structured training and practice will reduce false alarms. It is recommended that the alerting capability be practiced either in a simulated environment or in real time no less than twice a year. While repeated false alarms can be damaging to the credibility of both the source and the delivery channel, false alarms or erroneously issued warnings historically have not significantly eroded staff confidence in issued warnings if they were promptly corrected or retracted. Warning originators should use their best judgement but err on the side of staff safety. How to Issue Alert and Warning Warning messages should be distributed to all members, to the extent possible, of the community who are at risk, including commuters, travelers, staff members and families with disabilities. People rarely act on a single warning message alone. To be effective, warnings should be delivered in various formats across multiple media platforms, both to increase reliability of warning delivery and to provide a sense of corroboration that will encourage our staff to take protective actions. The city has multiple methods to send out warning messages, and each of these tools should be utilized with similar messages to ensure that the greatest number of staff, whether at work or at home, receive the messages. When sending out messages, coordination amongst the jurisdictions within the impacted area is important to reduce confusion and ensure contradictory messages are not being sent. Prohibited Use • Unauthorized disclosure of personal data contained within the system • Manipulation or usage of system or data beyond ascribed user level • Any usage beyond the scope as outlined in this plan Emergency Use Emergency use covers incidents where life or property is threatened, and responders need affected community members to take immediate protective actions. Proactively deliver emergency messages. The nature of the incident and directions from authorized public safety officials will dictate the specific protective action instructions for a given incident or event. OEM, in consultation with the Alerting Authority, will determine whether the alert and warning program should be activated. The Alerting Authority may designate Authorized Users within OEM with pre -approval to disseminate emergency messages using the alert and warning program. CITY OF TEMECULA Page 138 ALERT & WARNING PLAN - 2024 Send emergency messages in the most targeted manner possible to avoid "alerting fatigue" of unaffected members of the staff. When appropriate, follow-up notifications should be broadcast through the emergency alerting systems to provide the impacted area or staff with critical updates or changes to the message, or to notify them that the emergency has concluded. When an evacuation order has been lifted, consideration should be given to the scale of the incident and the number of evacuees. To minimize confusion and ensure an organized reentry process, other available means of disseminating this information should be strongly considered. Non -Emergency Use The alert and warning program may be used to disseminate non -emergency information. Alert and Notification Schedules To ensure the community is receiving relevant, timely, and actionable emergency information, the following items should be considered: ➢ Clearly designate a position within response operations to monitor current alert and warning content ➢ Ensure the alerting authority, alerting originator, Public Information Officer (PIO), EOC Director and designated social media staff are synchronized on current notifications and ➢ Establish a schedule for determining whether the alerting and warning activities are achieving the intended outcomes, i.e. staff are responding as intended (this can be built into shift briefings) CITY OF TEMECULA ALERT AND WARNING TEMPLATES Below are templates that currently reside within the City of Temecula Mass Notification System and can be published as is or edited for additional information and use. These templates are what are currently housed within the system are not exhaustive. Final messages should always be tailored to the specific needs of the unique event precipitating their need. • Bomb Threat • Active Assailant / Shooter • Evacuation Warning / Order • Extreme Weather Alert • Fire Alert • Lockdown • Shelter in Place • Utility Outage • Traffic Advisory CITY OF TEMECULA P a g e 139 ALERT & WARNING PLAN - 2024 PRIVACY POLICY It is policy that each member preserves and protects the integrity and privacy of personal data collected for use with the alert and warning program. No personal data will be disseminated or extracted from master records, nor reports be produced as part of the alert and warning program will be used for purposes other than mass notification. While an after -action report is recommended for all emergency notifications, it is only required when it is coupled with an emergency affecting the city. OEM will be responsible for completing and forwarding the report to the Executive Staff within 90 days after the close of the incident or event. CITY OF TEMECULA 140 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA 141 ALERT & WARNING PLAN - 2024 APPENDIX A: CITY OF TEMECULA EMERGENCY PUBLIC INFORMATION AND WARNING INCIDENT TEMPLATE SELECTOR All of Temecu la n eed s to take emergency Extreme danger is action now likely to occur soon or i s o ccu rri ng now. YES Recipient needs to Specific areas of Imminent Threat - Howwould you take action now - Temecula need to take Targeted Area with WEA d escri he the danger to emergency action now Does your the mes sage recipient? m es s age tell th a The danger could affect recipient to take Moderate danger is everyone in Temecula C�wr�h time sensitive possible in the near future_Recioient emergency needs to b e ready to protective take atria n. The danger is in a Pub li c Safety - actions to keep specificarea Targeted Area with WEA themselves safe Messages with urgent from an actively 19E< pu b lic safety dangerous i nfo rmatio n th at Message Distribution appliestcthe whole situation? me City Channels afety I m m ine m Th rear your WEA-imminent Threat Category Temecula ALE RT - VD i ce an d Text Gas ed System Messages with urgent Temecu la ALERT -E-mail public safety Public Safety information that WEA- Pu b lic Safety Category ap p li es to a s pecific Temecula ALERT area Text Based System • Voice- Optional (time of day/severity) Notifications • WEA-Notapplicable • Temecu la ALE RT-Text ONLY CITY OF TEMECULA P a g e 142 ALERT & WARNING PLAN - 2024 Category Description Target Contact Methods Emergency instructions on protective actions for WEA recipients citywide to follow due to an extreme danger • Imminent Threat Category, Simplified actively occurring or likely to occur immediately. full City WEA Shape Message should be approved by the Incident Temecula ALERT Commander and/or Emergency Manager in • Phone Call, Text, Email, Social Media, concurrence with PIO & City Manager Website Example: Post -Earthquake Emergency instructions on protective actions for WEA recipients in a targeted area to follow due to an • Imminent Threat Category, Specific extreme danger actively occurring or likely to occur Targeted Area immediately. Message should be approved by the Temecula ALERT Incident Commander and/or Emergency Manager in • Phone Call, Text, Email, Social Media, concurrence with PIO & City Manager Website Example: Post -Earthquake Public Safety - Emergency instructions on protective actions for the WEA Citywide recipients citywide to take due to a moderate danger • Public Safety Category, Simplified full likely or possible in the near future. Message should be City WEA Shape approved by the Emergency Manager and PIO Temecula ALERT • Phone Call, Text, Email, Social Media, Website • Optional: Phone Call: Based on time of Example: Curfew day / urgency Public Safety— Emergency instructions on protective actions for the WEA Targeted Area recipients in a targeted area to take due to a moderate • Public Safety Category, Targeted Area danger likely or possible in the near future. Message Temecula ALERT should be approved by the Emergency Manager and • Phone Call, Text, Email, Social Media, PIO Website • Optional: Phone Call: Based on time of day / urgency Example: Gas leak or Shelter in Place Notification - Urgent messages that advise on timely public safety Temecula ALERT Citywide information citywide. The message should be approved • Text, Email, Social Media, Website by the Emergency Manager and the PIO. Example: Mask ordinance or Dangerous Weather Notification— Urgent messages that advise on timely public safety Temecula ALERT Targeted Area information for a specific area. The message should be • Text, Email, Social Media, Website approved by the Emergency Manager and the PIO. Example: Avoid the area due to a broken water main CITY OF TEMECULA P a g e 143 ALERT & WARNING PLAN - 2024 APPENDIX B: TEMECULA ALERT — EMERGENCY TEMECULAAA I&3 PHONE' (MAIL' wE0TV ' WE0' w('YE GOT IT COVERED ALERT MESSAGE CONSTRUCTION GUIDE Variables Source: Name of the agency who requested the message: RSO, CALFire, TVUSD, Rancho Water, City of Temecula Protective Action: Shelter -in -Place, Evacuate, Take Health Precautions, Avoid the Area Hazard: Gas Leak, Active Shooter, Wildfire, Earthquake, Curfew, etc. Location: State boundaries of the impacted area. Use street names, landmarks, easy to understand location information Duration/Expiration Time: How long does the recipient need to take this action. "Now" will fit for most emergency scenarios. 90 Character Message Order of Variables: Source, Protective Action, Hazard, Location, Duration/Expiration Time Rules: Spaces and punctuation are part of the 90-character count. Do not include any special characters/characters not found on a typical keyboard. Do not copy and paste into RAVE — type directly into the system. Whenever possible, include a link for more information. Example (90 Characters): City of Temecula: Evacuate from gas leak. One mile radius of the CRC evacuate now temeculaca.gov 360 Character Mess Order of Variables: Source, Protective Action, Hazard, Location, Duration/Expiration Time Rules: Spaces and punctuation are part of the 360-character count. Do not include any special characters/characters not found on a typical keyboard. Do not copy and paste into RAVE — type directly into the system. Whenever possible, include a link for more information. Example (360 Characters): A major gas leak has triggered an evacuation order for the area within a one -mile radius of the CRC. Everyone within the perimeter of Margarita Road, Pauba Road, Rancho California Road and Ynez Road should evacuate immediately. A shelter is set up at Great Oak High School on Deer Hollow Way. CITY OF TEMECULA 144 ALERT & WARNING PLAN - 2024 If You Encounter Any Problems Sending the Alert, Contact: For technical assistance with the software, contact the Emergency Manager 24/7 at 951-491- 9037. CITY OF TEMECULA P a g e 145 ALERT & WARNING PLAN - 2024 APPENDIX C: ALERT AND WARNING SAMPLE MESSAGES / TEMPLATES Below are sample messages the City of Temecula can use as a guide to draft a specific message relevant to a local emergency. These samples have been taken from the California State Alert and Warning Guidelines and are not exhaustive. Final messages should always be tailored to the specific needs of the unique event precipitating their need. Evacuation Sample Messages Long Messages ➢ This is (agency) with a mandatory evacuation order for (location). Take the following protective actions and leave immediately; 1. Gather all family members. 2. Gather all pets. 3. Gather only essential items. 4. Be sure to bring essential medications with you. 5. Turn off all appliances and lights in your home. 6. Lock your home. The evacuation route is: (evacuation route). An evacuation center is open at (name and location of evacuation center). For more information, please tune to local radio and television stations, visit (URL), or call (inert resources). Please listen to (radio station) for updated details. ➢ The Marin County Sheriff's Office is issuing a mandatory evacuation order for (location). The National Weather Service has issued a flood warning for (location). All residents in the impacted area should evacuate immediately. An evacuation center/shelter is open at (location). For more information go to (insert resource). Please listen to (radio station) for updated details. Short Messages ➢ Wildfire threat — Evacuation Order for (location) — leave now — details on (agency) website Shelter -in -Place Sample Messages Long Messages ➢ This is (agency) reporting mandatory shelter -in -place for residents in (location) due to a hazardous materials release. Take self -protective actions immediately. 1. Go inside immediately and stay inside your house or building. 2. Bring pets indoors only if you can do so quickly. 3. Close all windows and doors. 4. Turn off air conditioners and heating system blowers. 5. Close fire place dampers. 6. Gather radio, flashlight, food, water, and medicines. 7. Call 911 only if you have a true emergency. You will be advised when this dangerous condition has passed and it is safe to go outside and resume normal activities. For more information, please tune to local radio and television stations, visit (URL), or call (###-###-####). CITY OF TEMECULA P a g e 146 ALERT & WARNING PLAN - 2024 ➢ The Fire Department requests everyone within a % mile radius of (location) to get inside and remain inside due to a hazardous materials release. Stay indoors, closer your windows, turn off your air conditioner and/or heater, and bring your pets indoors. More information to follow. (URL) Short Messages ➢ Hazardous Materials release. All within % mile of (location). Get inside. Stay Inside. Stay Tuned. Weather Awareness Sample Messages Long Messages ➢ This is (Agency) reporting mandatory evacuation order for (location) due to potential flooding. Take the following protective actions and leave immediately; 1. Gather all family members or other individuals. 2. Gather all pets. 3. Gather only essential items. 4. Be sure to bring essential medications with you. 5. Turn off all of your appliances and lights in your home. 6. Lock your home. The evacuation route is: (insert evac route). An Evacuation Center is open at (insert where). For more information, please tune to local radio and television stations, visit (URL), or call (###-###-####). ➢ The National Weather Service is predicting flooding in (location) within the next 24 hours. Police are advising residents who live in this area to be prepared for potential evacuations at any time. Info on how to prepare to evacuate is (here). Updates to follow. Short Messages ➢ Flood warning for (location). Avoid area. Turn Around — Don't Drown. Stay tuned for updates. Active Shooter Sample Messages Long Messages ➢ This is (insert agency) reporting an active shooter near (location). Avoid the area. If you are near (location), get inside, stay inside, and take the following protective measures: 1. Go inside immediately and stay inside your residence. 2. Bring pets indoors only if you can do so quickly. 3. Close and lock all windows and doors. 4. Call 911 immediately if you have a true emergency or hear or see any suspicious activity in or near your location. You will be advised when your safety is no longer at risk. For more information, please tune to local radio and television stations, visit (URL), or call (###-###-####). ➢ As of 11 am, Police advise the public to avoid area of (location). Officers are responding to an Active Shooter. Those located in the area should seek shelter and mute phones. If engaged with the shooter, RUN, HIDE, FIGHT. Please go to (URL) for additional information and standby for further instructions. CITY OF TEMECULA 147 ALERT & WARNING PLAN - 2024 Short Messages ➢ Active shooter near (location). Avoid Area or Run, Hide, Fight. Stay tuned in for updates. CITY OF TEMECULA 148 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA 149 ALERT & WARNING PLAN - 2024 APPENDIX D: ALERT & WARNING PROGRAM CHECKLIST Minimum expectation checklist for jurisdictions and designated Alerting Authorities implementing an alert and warning program within the State of California. Establishing an Alert & Warning Program ❑ Develop a Local Alert & Warning Plan that includes all of the key steps below. Clearly identify and train designated Alerting Authorities within the jurisdiction ❑ on local alert &warning capabilities and their role and responsibilities in the Local Alert & Warning Plan. Clearly identify and train designated Alerting Originators within the ❑ jurisdiction an local alert &warning capabilities and their role and responsibilities in the Local Alert & Warning Plan. Develop a training plan for Alerting Authorities and Originators to ensure expertise on local alerting protocols, system expertise, and IPAIWS, including ❑ Emergency Alert System (EAS) EventCodes and Wireless Emergency Alerts 1NEA . Apply for IPAWS at https://www.ferna.gov/hcw-sign-lpciws to obtain El authority and tools foraccessing federal warning systems. Select, install, and train on a public alert & warning platform that ❑ incorporates a wide range ofalerting methods. Establish redundant alert & warning capabilities via neighboring ❑ jurisdictions, the Califamia StateWarning Center, and the National Weather Service. Test coordination protocols with the primary and secondary Public Safety El Answering Point (PSAP) per the Local Alert & Warning Plan. Coordinate alert and warning protocols with cross -agency, cross - ❑Jurisdictional partners, the State, and the National Weather Service (NWS). :Ell Confirm that the warning system technology is secure, and software is up to date. Identify and train multiple individuals as designated Alerting Authorities and ❑ Originators to ensure someone with authority to approve an alert and someone with the ability to execute an alert is accessible at all times. Ensure messaging platforms account for accessibility considerations for ❑ individuals with access or functional needs. Conduct routine emergency exercises and drills to test the Alert and v+larning ❑ System, includingalerting protocols, roles and responsibilities, and technology capabilities. CITY OF TEMECULA P a g e 150 ALERT & WARNING PLAN - 2024 Read and understand the Statewide Alert & Warning Guidelines, CA State El Warning Plan, and, ifappI cable, County and/or Local EAS Plan. Incorporate alert and warning systems into Local and Operational Area ❑ standard procedures and protocols, as appropriate. Coordinate with all Alerting Authorities within an Operational Area, ❑ Operational Areas withInsome Local EAS Plan, and neighboring jurisdictions that serve the some o ulation s . ❑ Coordinate training, testing, and exercising of countywide alerting and warning systems. iiin fxcuting an Alert & Warning Program ❑ Issue warnings when there is an imminent threat to life or health. ❑ Ensure that alert and warning messages are accessible and issued as soon as feasible. ❑ Confirm the jurisdiction for the incident prompting the alert. ❑ Confirm the incident location. Ensure warning messages are distributed to, and are accessible for, all members of the community at risk, including persons who use commonly El spoken languages, individuals who are blind, have low vision, are deaf or are hard of hearing. ❑ Craft messages with appropriate tone and language to maximize warning effectiveness. If otherjurisdictlons [cities, Operational Areas, tribes] are affected, ensure ❑ those jurisdictions' public safetyofficials and PSAPs are provided the emergency alert and warning information. ❑ Ensure warning messages are updated and refined as additional information becomes available. ❑ Ensure that a warning message sent in error is promptly clarified or retracted. ❑ Avoid issuing irrelevant warnings. Implement considerations for the whole community. 7❑Limit the alert and warning distribution area, cis much as technically feasible, to the area at risk. CITY OF TEMECULA Page 151 ALERT & WARNING PLAN - 2024 Ensure the notification is reviewed for accuracy by a second person for ❑ verification before disseminotion, whenever feasible. ❑ Identify the originating agency clearly. ❑ Ensure the message includes source, hazard, location, protective actions, and timeframe whenever possible, given message length constraints. ❑ Update and refine messages as additional vetted information becomes available. ❑ Ensure that any message sent in error is promptly clarified or retracted. Ensure accessible resources are available to find additional information ❑ about the alert and warning notification. ❑ Send a follow-up message when the threat has passed, or the warning is no longer applicable. Establish a regular (weekly or monthly) alert and warning technology ❑ maintenance check to confirm technology is operational_ ❑ Annually review and update the Local Alert and Warning Plan. Annually review, update, and train (new personnel) the key personnel with El alert and warning responsibilities within the Local Alert & Warning Plan. CITY OF TEMECULA P a g e 152 ALERT & WARNING PLAN - 2024 This page is intentionally left blank CITY OF TEMECULA P a g e 153 ALERT & WARNING PLAN - 2024 APPENDIX E: GLOSSARY OF TERMS Access and Functional Needs (AFN) —As defined in Government Code section 8593.3, access and functional needs refers to individuals who have developmental, intellectual, or physical disabilities; chronic conditions or injuries; limited English proficiency or non-English speaking; Or, individuals who are older adults, children, or pregnant; living in institutional settings; low-income, homeless, and/or transportation disadvantaged; or from diverse cultures. Advisory — Highlights special conditions that are less serious than a warning, shelter in place, or evacuation. They are for events that may cause significant inconvenience, and if caution is not exercised, it could lead to situations that may threaten life and/or property. Agency Representative —A person assigned by a primary, assisting, or cooperating federal, state, territorial, tribal, or local government agency or private entity that has been delegated authority to make decisions affecting that agencies or organization's participation in incident management activities following appropriate consultation with the leadership of that agency. Agency —A division of government with a specific function offering a particular kind of assistance. In the Incident Command System (ICS), agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating (providing resources or other assistance). Alert — a communication intended to attract attention and warn of a danger or threat typically with the intention of avoiding or dealt with it. Alert Aggregator - The Alert Aggregator, known as the IPAWS Open Platform for Emergency Networks (IPAWS-OPEN), is the part of the IPAWS system that collects emergency alerts, authenticates the sender, and makes the alerts available for alert dissemination services. Alerting Authority —Alerting Authorities are public officials that are granted the authority to alert the public of emergency situations through Federal, State, and local laws. These are designated in a local FCC EAS Plan, and within a signed FEMA MOU. Alerting Originator — Alerting Originators are designated individuals who have been designated the authority and have the training to draft and distribute the alert and warning message through the approved notification systems. Alert Origination Tool - Alert origination tools are software products used by emergency managers, public safety officials, and other alerting authorities to create and send critical lifesaving messages to the public or to other emergency management officials for collaboration. CITY OF TEMECULA P a g e 154 ALERT & WARNING PLAN - 2024 Collaborative Operating Group — IPAWS is structured around Collaborative Operating Groups (COG). A COG is a virtual organization of alerting authorities that holds membership in IPAWSOPEN and manages system access within that organization. When the application process is complete, FEMA will assign each agency a COG Identification number and Digital Certificate. Common Alerting Protocol (CAP) - The Common Alerting Protocol (CAP) is an XML-based OASIS data format standard adopted by FEMA for exchanging public warnings between alerting technologies. CAP allows a warning message to be sent simultaneously over many warning systems to many different outlets (such as radio, television, mobile devices, Internet). Disaster —The occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property, or significant adverse impact on the environment, resulting from any natural or technological hazards, or a terrorist act, including but not limited to fire, flood, earthquake, wind, storm, hazardous substance incident, water contamination requiring emergency action to avert danger or damage, epidemic, air contamination, blight, drought, infestation, explosion, civil disturbance, or hostile military or paramilitary action. Emergency — A suddenly occurring and often unforeseen situation which is determined by the Governor to require state response or mitigation actions to immediately supplement local government in protecting lives and property, to provide for public health and safety, or to avert or lessen the threat of a disaster. Local government's adaptation of this definition connotes an event that threatens or actually does inflict damage to people or property, exceeds the daily routine type of response, and still can be dealt with using local internal and mutual aid resources. Evacuation — the action of evacuating a person or a place. FIPS Codes— Federal Information Processing Standards Codes (FIPS Codes) are a standardized set of numeric or alphabetic codes issued by the National Institute of Standards and Technology (NIST) to ensure uniform identification of geographic entities. The entities covered include states, counties, American Indian and Alaska Native areas, etc. FIPS codes are used by IPAWS as one method to specify geographic warning areas. Imminent Threat Alert - "Imminent Threat" is one of the three categories of Wireless Emergency Alerts. Imminent Threat alerts must meet specific criteria for urgency, severity, and certainty. Integrated Public Alert and Warning System (IPAWS) — In the event of a national emergency, the President will be able to use IPAWS to send a message to the American people quickly and simultaneously through multiple communications pathways. IPAWS is available to United States Federal, State, local, territorial, and tribal government officials as a way to alert the public via the Emergency Alert System (EAS), Wireless Emergency Alerts (WEA), NOAA Weather Radio and other National Weather Service dissemination channels, the internet, existing unique warning systems, and emerging distribution technologies. CITY OF TEMECULA P a g c 155 ALERT & WARNING PLAN - 2024 IPAWS-OPEN - IPAWS Open Platform for Emergency Networks (IPAWS-OPEN) is the Alert Aggregator that receives and authenticates messages transmitted by alerting authorities and routes them to alert dissemination services. Jurisdiction — A range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident can be political or geographical (e.g., city, county, state, or federal boundary lines) or functional (e.g., police department, health department). Local Area Emergency (LAE) - An emergency message that defines an event that, by itself, does not pose a significant threat to public safety and/or property. However, the event could escalate, contribute to other more serious events, or disrupt critical public safety services. Instructions, other than public protective actions, may be provided by authorized officials. Examples include a disruption in water, electric or natural gas service, or a potential terrorist threat where the public is asked to remain alert. Memorandum of Agreement (MOA) — An agreement document between two or more agencies establishing reciprocal assistance to be provided upon request (and if available from the supplying agency) and laying out the guidelines under which this assistance will operate. For IPAWS, Memorandum of Agreement is a cooperative document written between parties to work together on an agreed upon project or meet an agreed objective. FEMA executes MOAs with alerting authorities who would like to use IPAWS to send alerts and warnings as well as system developers who would like to test products in the IPAWS-OPEN test environment. Mutual -Aid Agreement — Written agreement between agencies and/or jurisdictions that they will assist one another upon request, by furnishing personnel, equipment, and/or expertise in a specified manner. National Weather Services (NWS) — Federal government agencies charged with weather related reporting and projections. NOAA Weather Radio - "The voice of the National Weather Service" - NOAA Weather Radio Broadcasts National Weather Service warnings, watches, forecasts and other hazard information 24 hours a day. It is provided as a public service by NOAA. The NOAA Weather Radio network has more than 480 stations in the 50 states and near adjacent coastal waters, Puerto Rico, the U.S. Virgin Islands and U.S. Pacific Territories. NOAA Radio's Specific Area Message Encoding (SAME) — provides in a digital format specific, timely information on the nature and location of a threat to the safety of those most immediately at risk from severe weather or other hazards. Its greatest value is to significantly improve the automatic selection and distribution of messages about events that threaten people and/or property. CITY OF TEMECULA P a g e 156 ALERT & WARNING PLAN - 2024 Non -Weather Emergency Message (NWEM) - NWEM refers to emergency messages for the public about hazardous events that are originated by government organizations other than the National Weather Service, but still utilize NWS alert dissemination services. Presidential Alert - A Presidential Alert is one of the three categories of Wireless Emergency Alert (WEA) messages that is reserved for use of the President of the United States in the event of a national emergency. Primary Entry Point (PEP) Stations - Primary Entry Point (PEP) Stations (also known as LP-1 and LP-2) are private/commercial radio broadcast stations that cooperatively participate with FEMA to provide emergency alert and warning information to the public prior to, during, and after incidents and disasters. Shelter in place — Take immediate shelter where you are —at home, work, school, or wherever you can take protective cover. It may also mean "seal the room"; in other words, take steps to prevent outside air from coming in. Severe Weather Potential Statement - This statement is designed to alert the public and state/local agencies to the potential for severe weather up to 24 hours in advance. It is issued by the local National Weather Service office. This could be used to make citizens aware of the non - weather situation. Severe Weather Statement - A National Weather Service product which provides follow up information on severe conditions which have occurred or are currently occurring. Could use a Statement for evacuation or shelter -in -place updates. Operational Area — the county and its sub -divisions with responsibility to manage and/or coordinate information, resources, and priorities among local governments and serve as the link between the local government level and the regional level. State — When capitalized, refers to the State of California. Warning — Communication intended to persuade members of the public to take one or more protective actions in order to reduce losses or harm. Wireless Emergency Alert (WEA) - Wireless Emergency Alerts (WEA) were established pursuant to the Warning, Alert and Response Network (WARN) Act under Federal Communication Commission (FCC) rules. Alerting authorities can broadcast WEAs to cellular carrier customers with compatible mobile devices located in the geographic vicinity of cellular towers serving an affected area. CITY OF TEMECULA 1 57 Item No. 8 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works DATE: June 11, 2024 SUBJECT: Adopt Resolution Declaring an Emergency Condition for the Repair and Replacement of Storm Drain Along Ynez Road, and Declaring that Public Interest and Necessity Requires Work to be Performed Without Competitive Bidding Pursuant to Public Contract Code Sections 1102, 20168 and 22050 PREPARED BY: Julie Tarrant, Principal Management Analyst Rebecca Kiser, Senior Office Specialist RECOMMENDATION: That the City Council adopt by four votes a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, DECLARING AN EMERGENCY CONDITION FOR THE REPAIR AND REPLACEMENT OF STORM DRAIN ALONG YNEZ ROAD AND DECLARING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 1102, 20168 AND 22050 BACKGROUND: On May 15, 2024, it was identified that emergency work was needed to repair a damaged and collapsed storm drain line along Ynez Road, between Calle Halcon and Pauba Road. The repairs were immediately necessary to avoid additional damage to the surrounding drainage system and roadway, and to restore use of the road for the traveling public. Due to the urgency of this matter, the Department of Public Works - Maintenance Division responded immediately to install the necessary traffic control measures to ensure the safety of the public, and to assess the damages to determine the repairs needed and contacted our on -call service contractors to facilitate repairs as quickly as possible. The Public Works Maintenance Manager requested informal quotes from Miko Mountain Lion, Inc., and NPG, Inc., who currently provide on -call, and emergency call -out services to include excavation, backfill, and grading, and paving maintenance services citywide. Miko Mountain Lion, Inc., and NPG, Inc., were requested to provide emergency call -out services, and were on -site to begin work the morning of May 16, 2024. Although the damage was extensive, all necessary excavation, shoring, repair, and replacement of storm drain line was completed on May 24, 2024. At this time, we do not have actual costs, due to pending receipt of materials and labor invoices from various suppliers and contractors, but the total estimated cost of repairs is anticipated not to exceed $120,000. In accordance with Public Contract Code Sections 1102, 20168 and 22050, it is requested City Council adopt a resolution declaring an emergency condition and declaring that the public interest and necessity requires work to be performed without competitive bidding. FISCAL IMPACT: Adequate funds are available in the Annual Operating Budget (AOB) FY 2023-24. ATTACHMENTS: Resolution RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, DECLARING AN EMERGENCY CONDITION FOR THE REPAIR AND REPLACEMENT OF STORM DRAIN ALONG YNEZ ROAD AND DECLARING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRES CERTAIN WORK TO BE PERFORMED WITHOUT COMPETITIVE BIDDING PURSUANT TO PUBLIC CONTRACT CODE SECTIONS 1102, 20168 AND 22050 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City of Temecula identified that emergency work was needed to repair a damaged and collapsed storm drain line along Ynez Road, between Calle Halcon and Pauba Road. The repairs were immediately necessary to avoid additional damage to the surrounding drainage system and roadway, and to restore use of the road for the traveling public. Section 2. The Department of Public Works - Maintenance Division responded immediately to install the necessary traffic control measures to ensure the safety of the public, and to assess the damages to determine the repairs needed and contacted our on -call service contractors to facilitate repairs as quickly as possible. The Public Works Maintenance Manager requested informal quotes from Miko Mountain Lion, Inc., and NPG, Inc., who currently provide on -call, and emergency call -out services to include excavation, backfill, and grading, and paving maintenance services citywide. Miko Mountain Lion, Inc., and NPG, Inc., were requested to provide emergency call -out services. Section 3. Pursuant to Public Contract Code Sections 1102, 20168, and 22050, the City Council hereby declaring an emergency condition for the repair and replacement of storm drain along Ynez Road and declaring that the public interest and necessity demand the immediate expenditure of public money for such repair work to safeguard life, health, and property without complying giving notice for bids to let contracts. Section 4. The City Council hereby acknowledges that it must approve this resolution by a four -fifths vote of the entire City Council and shall make a finding that the emergency will not permit a delay resulting from a competitive solicitation for bids. Furthermore, the City Council recognizes that it may delegate by resolution the authority to order the actions necessary to carry out the required improvements to any non -elected officer of the City. Furthermore, the City Council recognizes that all necessary excavation, shoring, repair, and replacement of storm drain line was completed on May 24, 2024. Section 5. The City Council hereby waives competitive bidding under Public Contract Code Section 22050 and authorizes the City Manager to execute all necessary contracts and documents with a qualified contractors or vendors for the emergency storm drain repairs, and take any directly related and immediate action required to repair, replace or mitigate the damages, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts, in a combined amount not to exceed an amount of One Hundred and Twenty Thousand Dollars ($120,000). Nothing herein restricts the authority of the City Manager to enter into contracts pursuant to his existing authority under the applicable ordinances and municipal code of the City of Temecula. Section 6. The City Council hereby delegates to the Director of Public Works/City Engineer the authority to approve plans, specifications and designs for the repair or replacement of the storm drains and associated rights of way. Section 7. The City Council hereby ratifies and affirms the actions of the City Manager and City employees and contractors taken to repair and replace portions of the storm drain line along Ynez Road, between Calle Halcon and Pauba Road, and associated rights of way, any directly related and immediate action required to mitigate the damaged roads, and procurement of the necessary equipment, services, and supplies for those purposes. Section 8. The City Manager shall agendize and report on the status of the emergency circumstances at a regularly scheduled meeting of this Council in regard to completion, and the Council finds and acknowledges the emergency condition has ceased. Section 9. The City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 lth day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 1 Ith day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Item No. 9 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Adopt Resolution to Approve Funds Transfer Agreement with California Department of Transportation (Caltrans) for Allocation of Priority Legislative Budget Project Funds PREPARED BY: Julie Tarrant, Principal Management Analyst RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO APPROVE THE FUNDS TRANSFER AGREEMENT (FTA) BETWEEN THE CITY OF TEMECULA AND THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR ALLOCATION OF PRIORITY LEGISLATIVE BUDGET PROJECT (PLBP) FUNDS AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ALL PERTINENT SUPPLEMENTAL AGREEMENTS, AMENDMENTS, OR DOCUMENTS FOR STATE -FUNDED PROJECTS BACKGROUND: The Department of Public Works submitted a Congressional Project Funding Request for the Ynez Road Improvements — Phase I project, in the amount of $1,400,000, to be considered for Priority Legislative Budget Project (PLBP) funding as part of State of California Legislature budget appropriations bill, of the Budget Act of 2023. In November 2023, the City was notified that we were awarded PLBP funds for the Ynez Road Improvements- Phase I project, in the amount of $1,000,000. The California Legislature authorized funding for the PLBP, and authorized Caltrans as the authorizing agency for the proper distribution and administration of the funding. These funds are not associated with an established state program or subject to the authority of the California Transportation Commission (CTC). Legislation authorizing PLBP funds, allow local agencies and other entities receiving PLBP funds to enter into an FTA, an agreement between Caltrans and the local agency, as the document used to self -attest to the proper use of funds, and allows for PLBP funds to be allocated as an advanced lump sum payment to the local agencies. In accordance with the PLBP Program Guidelines each local agency must enter into an FTA and provide a resolution which designates the person authorized to execute a Funds Transfer Agreement, with the California Department of Transportation. FISCAL IMPACT: The Ynez Road Improvements - Phase I project is currently identified in the Capital Improvement Program (CIP) for Fiscal Years 2023-2028. Adequate funds are available to include DIF-Street Improvement, Developer Contribution, Measure A Regional Arterial (MARA) program funds, and PLBP funds. The is no fiscal impact to approve and execute the Funds Transfer Agreement. ATTACHMENTS: 1. Resolution 2. Funds Transfer Agreement RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO APPROVE THE FUNDS TRANSFER AGREEMENT (FTA) BETWEEN THE CITY OF TEMECULA AND THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR ALLOCATION OF PRIORITY LEGISLATIVE BUDGET PROJECT (PLBP) FUNDS AND AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT AND ALL PERTINENT SUPPLEMENTAL AGREEMENTS, AMENDMENTS, OR DOCUMENTS FOR STATE -FUNDED PROJECTS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Legislature of the State of California has authorized funding for Priority Legislative Budget Projects (PLBP) as part of a budget appropriations bill, Section 19.569(b)(13), subdivision of the Budget Act of 2023 (the Act); and Section 2. Caltrans is the authorizing agency for the proper distribution and administration of the funding provided by this legislation, and the funds are not attached to an established state program or subject to the authority of the California Transportation Commission, unless specified in the program; and Section 3. Caltrans determined the best method for allocation to ensure the funds are used for the purposes specified in Section 19.259 of the Act is a funds transfer agreement (FTA); and Section 4. State legislation authorizing PLBP funds allow local agencies receiving PLBP funds to enter into an FTA, an agreement between Caltrans and the local agency, as the document used to self -attest to the proper use of funds, and to follow applicable laws and procedures, and allows for PLBP funds to be allocated as an advanced lump sum payment to the local agency; and Section 5. the City of Temecula shall only use PLBP funds, in the amount of $1,000,000 for the Ynez Road Improvements — Phase I project, as specified in the Act, and provide self - attestation verifying the intended use of funds shall be provided to Caltrans prior to the release of any funds, and the FTA is not valid until signed by both parties; and Section 6. The City Council approve the Funds Transfer Agreement (FTA) and authorize the City Manager to execute the Agreement and all Pertinent Supplemental Agreements, Amendments, or Documents for State Funded Projects. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this l lth day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I I th day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Project ID PLBP-5459(038) Advantage ID 0824000214 Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula 1.1 The California Department of Transportation (Caltrans) and the City of Temecula, (City of Temecula) hereby enter into this Funds Transfer Agreement (Agreement) on the terms and conditions set forth below. 1.2 This Agreement is not valid until signed by both parties. This Agreement shall expire on City of Temecula's completion of its obligations under this Agreement but may be extended by amending this Agreement. BACKGROUND 2.1 Section 19.569(b)(13), subdivision of the Budget Act of 2023 (the Act) appropriated $1,000,000 (the Funds) from the State General Fund to Caltrans, to be allocated to City of Temecula for the Ynez Road Improvements -Phase I. 2.2 Caltrans determined the best method for allocation to ensure the funds are used for the purposes specified in Section 19.569 of the Act is a funds transfer agreement. 2.3 The current project site conditions allows for only one northbound travel lane, no sidewalk improvements, or bike -lane striping along the east side of Ynez Road, between Rancho Vista Road and Tierra Vista Road. This roadway segment is heavily traveled throughout the day, and during peak - times northbound traffic backs -up for nearly one mile. The Ynez Road Improvement project includes the widening of the east side of Ynez Road between Rancho Vista Road and Tierra Vista, and to construct curb and gutter, sidewalk improvements, bike -lanes, ADA ramps, and traffic signal improvements to accommodate pedestrian/bicycle access. The project will improve traffic circulation by widening an arterial roadway to 4 lanes (2 lanes in each direction), from Santiago Road to Rancho California Road, eliminating this `bottleneck' and reduce congestion along this heavily travelled roadway segment. Additional improvements will improve access for pedestrians/bicyclists and improve safety at the signalized intersections. Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula SCOPE OF WORK 3.1 The Funds provided under this Agreement will be used to complete the construction of the Ynez Road Improvements -Phase I. Project deliverables may include, but is not limited to, design plans, project specifications, and cost estimate, and to complete construction of road widening, including various appurtenances such as sidewalks, bike lane striping improvements, ADA improvements, and traffic signal enhancements, as needed, for the completion of the project. Construction improvements will widen the easterly side of Ynez Road, between Rancho Vista Road, north approximately 1 100 feet, to allow for 2 lanes in each direction, install curb and gutter, sidewalks, and landscaped medians, in coordination with an adjacent affordable housing development project. Revised December 2023 3.2 City of Temecula shall only use Funds for the Project specified in the Act. City of Temecula's self -attestation verifying the intended use of funds shall be provided to the Department prior to the release of any funds. FUNDING, COSTS, COST LIMITATION, & PAYMENT 4.1 The Funds will be encumbered within 2 days of the effective date of this Agreement. Pursuant to Section 19.569 of the Act, funds must be encumbered by June 30, 2025, and expended by June 30, 2027, or the funds will revert to the State's General Fund by operation of law. 4.2 Payments shall be made as authorized by Sections 19.569(a) of the Act, including, but not limited to the provisions noted below: a. Notwithstanding any other law, a designated state entity administering an allocation pursuant to this section may provide the allocation as an advance lump sum payment, and the allocation may be used to pay for costs incurred prior to the effective date of the act adding this paragraph. b. Funding provided in this section shall not be used for a purpose subject to Section 8 of the Article XVI of California Constitution. 4.3 Within 30 days of expending all of the Funds or upon completion or termination of Project, whichever comes first, City of Temecula shall submit to Caltrans a Project Closeout Report. The Project Closeout Report at a minimum shall include LAPM Exhibit 17-M, photos of the completed project (including before photos if available), a 2 Revised December 2023 Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula description of completed Project component(s) and a description of project deliverables. 4.4 Any Project costs paid using the Funds that are determined by subsequent audit to be unallowable under 48 CFR, Part 31 or 2 CFR, Part 200, are subject to repayment by City of Temecula to Caltrans. 4.5 City of Temecula shall return any unspent Funds to Caltrans at the conclusion, completion, or termination of the Project. 4.6 Upon written demand by Caltrans, any overpayment to City of Temecula of amounts invoiced by Caltrans shall be returned to Caltrans. 4.7 Should City of Temecula fail to refund any moneys due Caltrans as provided herein or should City of Temecula breach this AGREEMENT by failing to complete Project without adequate justification and approval by Caltrans, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the PARTIES, Caltrans, acting through the State Controller, the State Treasurer, the CTC or any other public entity or agency, may intercept, withhold and demand the transfer of an amount equal to the amounts paid by or owed to Caltrans for each Project, from future apportionments or any other funds due City of Temecula from the Highway Users Tax Fund or any other sources of funds, and/or may also withhold approval of future state -funded projects proposed by ADMINISTERING AGENCY. INQUIRIES & NOTICES 5.1 All inquiries during the term of this Agreement will be directed to the representatives listed below: For Caltrans: Alberto Vergel de Dios, P.E. DLAE Caltrans, District 8 464 W. 4th Street, 6th Floor, MS760 San Bernardino, CA 92401 (951) 236-0135 albert.veael.de.dios@dot.ca.gov P Revised December 2023 For City of Temecula: Aaron Adams - City Manager 41000 Main Street Temecula, CA 92590 (951) 694-6400 aaron.adams@temeculaca.gov Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula 5.2 Each party may change their representative listed above upon 10 calendar days' written or emailed notice to the other party and without the need for amending this Agreement. OTHER TERMS & CONDITIONS 6.1 Drug -Free Workplace Requirements: City of Temecula will comply with the requirements of the Drug -Free Workplace Act of 1990 and will provide a drug -free workplace by taking the following actions: a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations. b. Establish a Drug -Free Awareness Program to inform employees about: 1) the dangers of drug abuse in the workplace; 2) the person's or organization's policy of maintaining a drug -free workplace; 3) any available counseling, rehabilitation, and employee assistance programs; and, 4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will: 1) receive a copy of the company's drug -free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and City of Temecula may be ineligible for award of any future State agreements if Caltrans or the State Department of General Services determines that any of the following has occurred: City of Temecula has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.) 6.2 Conflict of Interest: City of Temecula needs to be aware of the following provisions regarding current or former state employees. If City of Temecula any questions on the status of any person rendering services or involved Revised December 2023 Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula with the Agreement, Caltrans must be contacted immediately for clarification. Current State Employees (Pub. Contract Code § 10410): 1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Contract Code § 1041 1): 1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision making process relevant to the contract while employed in any capacity by any state agency. 2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy -making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service. If City of Temecula violates any provisions of above paragraphs, such action by City of Temecula shall render this Agreement void. (Pub. Contract Code § 10420.) If the Agreement is rendered void, City of Temecula shall return all Funds. 6.3 Labor Code/Workers' Compensation: City of Temecula needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and City of Temecula affirms to comply with such provisions before commencing the performance of the work described in this Agreement. (Labor Code § 3700.) 5 Revised December 2023 Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula 6.4. Americans With Disabilities Act: City of Temecula assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. § 12101 et seq.) 6.5. Name Change: An amendment is required to change City of Temecula's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment. 6.6. Resolution: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. 6.7. Air or Water Pollution Violation: Under State law, City of Temecula shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution. 6.8. Audit: City of Temecula agrees that Caltrans, the California Department of General Services, the California State Auditor's Office, or other State agency with a legitimate business purpose, or their designated representatives) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. City of Temecula agrees to maintain such records for possible audit for a minimum of three (3) years after final payment unless a longer period of record retention is stipulated. 6.9. Amendments: No amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. Any amendment signed by City of Temecula must be approved by its local governing body as evidenced by a resolution, order, motion, or ordinance of the City of Temecula and a copy provided to Caltrans. No oral 6 Revised December 2023 Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula understanding or agreement not incorporated in the Agreement is binding on any of the parties. 6.10. Caltrans and City of Temecula shall continue with their responsibilities under this Agreement during any dispute. 6.11 This Agreement maybe executed in separate counterparts. 6.12 An electronically signed copy of this Agreement shall have the same force and effect as if it were signed manually. 6.13 Should City of Temecula be declared to be in breach of this AGREEMENT or otherwise in default thereof by Caltrans, and if City of Temecula is constituted as a joint powers authority, special district, or any other public entity not directly receiving funds through the State Controller, Caltrans is authorized to obtain reimbursement from whatever sources of funding are available, including the withholding or transfer of funds, from those constituent entities comprising a joint powers authority or by bringing of an action against City of Temecula or its constituent member entities, to recover all funds provided by Caltrans hereunder. State: STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Printed Name: Ann Fox Signature: Acting Deputy Director for Planning & Modal Programs Date: Local Agency: _ City of Temecula Printed Name: Aaron Adams Signature: Title: City Manager Date: 7 Revised December 2023 Funds Transfer Agreement Between the California Department of Transportation and the City of Temecula ATTEST: Randi Johl, City Clerk APPROVE AS TO FORM: Peter M. Thorson, City Attorney Accounting Certification For Caltrans Use Only I hereby Certify upon my own personal knowledge that budgeted funds are available for encumbrance. Pauline Wong �,�, 5/15/2024 $1,000,000.00 Accounting Officer Printed Name Accounting Officer Signature Date Amount Certified Revised December 2023 Item No. 10 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Matt Peters, Acting Director of Community Development DATE: June 11, 2024 SUBJECT: Approve Agreement with Esgil, LLC for Plan Review Services for Fiscal Years 2025-2027 PREPARED BY: Michelle Amezcua, Senior Management Analyst RECOMMENDATION: That the City Council approve the agreement with Esgil, LLC for plan review services for fiscal years 2025-2027, for a total agreement amount not to exceed $2,000,000. BACKGROUND: To assist with the high volume of permit applications the City processes, Building and Safety contracts outside plan review consulting services with Esgil, LLC. Plan review services include accurate code interpretation, review of construction plans for all applicable code disciplines, identifying areas of noncompliance, and efficient turnaround time. Building & Safety has contracted with Esgil, LLC since 1998 for plan review services. The Agreement is for a three-year term. FISCAL IMPACT: There is no fiscal impact to the City. Plan check services are paid for through plan check fees collected under the Building permit, and paid by the applicant. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND ESGIL, LLC PLAN REVIEW SERVICES THIS AGREEMENT is made and effective as of July 1, 2024, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Esgil, LLC a limited liability company (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2024, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2027, unless sooner terminated pursuant to the provisions of this Agreement. The parties may, upon mutual agreement, extend the contract for two (2) additional one (1) year terms. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall faithfully and competently exercise the ordinary skill and competence of members of their profession. Consultant shall employ all generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Two Million Dollars and no cents ($2,000,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt 05/28/2024 of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Consultant shall provide a copy of prevailing wage rates to any staff or sub -Consultant hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subconsultant under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. 6. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Consultant and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Consultant and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to htti)://www.dir.ca.gov/Public-Works/PublicWorks.html 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 05/28/2024 8. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 10. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent 05/28/2024 or wrongful acts or omissions arising out of or in any way related to the performance or non- performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons and/or damages to property, which may arise from or in connection with the performance of the work hereunder and the results of work by the Consultant, its agents, representatives, employees, or subcontractors. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operation, property damage, bodily injury, and personal & advertising with limits no less than One Million ($1,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Consultant has no owned autos, covering hired, (Code8) and non -owned autos (Code 9), with limits no less than One Million ($1,000,000) per accident for bodily injury, including death, of one or more persons, property damage and personal injury. 3) Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One million ($1,000,000) per accident for bodily injury or disease. In accordance with the provisions of Labor Code Section 3700, every Consultant will be required to secure the payment of compensation to its employees. Pursuant to Labor Code Section 1861, Vendor must submit to City the following certification before beginning any work on the Improvements: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. By executing this Agreement, Vendor is submitting the certification required above. The policy must contain a waiver of subrogation in favor of the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) Professional Liability (Errors and Omissions): One million dollars ($1,000,000) per occurrence and in aggregate. Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared and approved by the Risk Manager. 05/28/2024 c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Consultant's products and completed operations of the Consultant; premises owned, occupied or used by the Vendor. General liability coverage can be provided in the form of an endorsement to the Consultant Insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 2) For any claims related to this project, the Consultant insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. This also applies to any Excess or Umbrella liability policies. 3) The Consultant may use Umbrella or Excess Policies to provide the limits as required in this agreement. The Umbrella or Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability Insurance. 4) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect the indemnification provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 5) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6) If the Consultant's maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. 7) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. 8) Unless otherwise approved by City, if any part of the Services and Tasks is subcontracted, the Minimum Insurance Requirements must be provided by, or on behalf of, all subcontractors even if city has approved lesser insurance requirements for Consultant, and all subcontractors must agree in writing to be bound by the provisions of this section. d. Acceptability of Insurers. Insurance required above, except for workers' compensation insurance, must be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements. e. Verification of Coverage. Consultant shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable policy language affecting coverage required by this clause. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the 05/28/2024 Consultant obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. f. Special Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 12. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 14. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by 05/28/2024 Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 15. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: Esgil, LLC Attn: Shelby Sieracki, Director of Sales — West Region 9320 Chesapeake Drive, Suite 208 San Diego, CA 92123 16. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 17. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 18. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 19. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the 05/28/2024 development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. 05/28/2024 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: James Stewart, Mayor ATTEST: By: Randi Johl, City Clerk APPROVED AS TO FORM: By: EsGil, LLC By By: L' di. '�/# David Kniff, Assistant Secretary Peter M. Thorson, City Attorney CONSULTANT EsGil, LLC Attn: Shelby Sieracki, Directorof Sales —West Region 9320 Chesapeake Drive, Suite 208 San Diego, CA 92123 (868) 560-1468 Phone (868) 560-1576 Fax ssieracki@interwestgrp.com 05/22/2024 EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: PLAN REVIEW SERVICES SCOPE OF WORK 1. Physical Plan (paper) pickup and delivery should be done within 24 hours after receiving notice from the City at the expense of the Consultant. 2. Electronic Plan reviews shall be reviewed and performed on or before the due date shown on the city's transmittal letter. 3. Consultant shall a forward billing fee sheet for review performed upon completion of initial plan review for the permit being reviewed. The fees in the permit's fee sheet shall include all reviews up to time of approval of plan review. 4. Perform complete plan review of submitted plans to determine compliance with adopted codes (listed below) including anyamendments totheTemecula Municipal Code: • California Building Code (CBC) • California Plumbing Code (CPC) • California Mechanical Code (CMC) • California Fire Code (CFC) • California Residential Code (CRC) • California Administrative Code (CAC) • California Energy Code (CEC) • California Green Code (CGC) • California Referenced Standards Code (CRSC) • California Historical Building Code (CHBC) • California Existing Building Code (CEBC) • California Building Energy Efficient Standards (CBES) 5. Consultant shall provide detailed plan correction lists to the City who will provide them to the applicant. 6. Consultant shall not receive or distribute plans directly to the applicant without prior authorization from the City. 7. Plan Review turn -around times shall be no more than 10-12 business days for new submittals and 5-7 business days for re -submittals. 8. Perform all necessary liaison with the applicant's designee, by telephone, mail, e-mail or meeting in Consultant's main office, and perform all necessary rechecks to achieve conformance to the regulations. 9. Perform all necessary liaison with the Building Official or his designee, by mail, e-mail or telephone in Consultant's main office regarding any discretionary code issues. 10. Perform plan review of revisions to plans that have previously been approved for permit issuance charged hourly based on the Consultants approved rate schedule (see Exhibit B Payment Rates and Schedule). 11. Perform extra work when requested in writing by the City including accelerated plan review on an as -needed basis. 12. Attend meetings related to proposed building projects at the request of the Building Official at locations other than Consultant's office. 10 05/28/2024 EXHIBIT B Payment Rates and Schedule COMPENSATION FOR PLAN REVIEW SERVICES 1) The compensation paid by the City to the Consultant for each plan review shall be 60% of the "Plan Check Fee" collected by the City. (a) If "Total Permit Fee" is allocated, compensation shall be paid by the City to the Consultant 60% of 40%, of the Total permit fee. The single fee includes all rechecks, plan check conferences at Consultant's office (or virtual meetings), reviewing plans that are initially found to be incomplete and for the transmitting of plans back to the jurisdiction. 2) Compensation for revisions shall be calculated either the same as the percentage of plan review fee or shall be based on Consultant's current Labor Rates Schedule*. The method of calculating compensation for each such plan reviewed shall be as agreed to by the Building Official and Consultant. 3) In times where Esgil on behalf of the City's Building Department completes, approves, and stamps the plans prior to other departments, Esgil charges a $125 re -stamping fee for review and approval of the changes made via other departments so long as the revisions do not affect the integrity of the plans previously approved by Esgil. 4) Compensation for work performed on an accelerated basis, extra work and meetings shall be based on the Consultant's Labor Hourly Rates Schedule set forth below ESGIL, LLC LABOR RATES SCHEDULE / HOURLY RATES Supervising Structural Engineer Senior Structural Engineer Licensed Plan Review Engineer / Architect (Structural, civil, Electrical, Mechanical Engineer) Certified Access Specialist (CASp) Senior Plans Examiner I.C.C. Building Plans Examiner Building Inspector I $165.00 $160.00 $155.00 $135.00 $145.00 $125.00 $ 95.00 Note: Labor rates are only used when requested by the City, where a Building Plan Check Fee is not applicable. 11 05/28/2024 Item No. 11 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Award Construction Contract to Onyx Paving Company, Inc. for the Pavement Rehabilitation Program — Citywide, Pechanga Parkway, Butterfield Stage Road, and Patricia H. Birdsall Sports Park Parking Lot Project, PW23-19 PREPARED BY: Nino Abad, Senior Civil Engineer Chris White, Associate Engineer II RECOMMENDATION: That the City Council: 1. Award a Construction Contract to Onyx Paving Company, Inc., in the amount of $3,773,000 for the Pavement Rehabilitation Program - Citywide, Pechanga Parkway, Butterfield Stage Road, and Patricia H. Birdsall Sports Park Parking Lot Project, PW23-19; and 2. Authorize the City Manager to approve construction change orders up to $377,300, which is equal to 10% of the Contract amount; and 3. Make a finding that the Pavement Rehabilitation Program - Citywide, Pechanga Parkway, Butterfield Stage Road, and Patricia H. Birdsall Sports Park Parking Lot Project, PW23-19 is exempt from Multiple Species Habitat Conservation Plan fees. BACKGROUND: On April 9, 2024, the City Council approved the plans and specifications, and authorized the Department of Public Works to solicit construction bids for the Pavement Rehabilitation Program — Citywide, Pechanga Parkway and Butterfield Stage Road Project, PW23- 19. The project will perform pavement rehabilitation on Pechanga Parkway (Temecula Parkway to Via Eduardo, Butterfield Stage Road (from just south of Temecula Creek to the southern city limits), and the southwesterly parking lot of the Patricia H. Birdsall Sports Park. Work will generally consist of full width and/or edge grinding of existing asphalt, localized dig outs, preparation of grade, and placement of rubberized asphalt concrete pavement. Work also includes reconstruction of American with Disability Act (ADA) curb ramps and spandrels, adjustment of existing utilities to grade, installation and removal of temporary video detection, restoration and/or modifications to existing striping, and replacement loop detectors. The construction contract was publicly advertised for bids and on Thursday, May 16, 2024, six bids were electronically opened and publicly posted on the City's online bidding service, PlanetBids. The results are as follows: Rank Bidder Amount 1. Onyx Paving Company, Inc. $3,773,000.00 2. All American Asphalt $3,776,222.00 3. R.J. Noble Company $3,788,571.14 4. Hardy & Harper, Inc. $3,800,000.00 5. ATP General Engineering Contractors $3,999,323.12 6. I.E. General Engineering, Inc. $4,784,498.60 Staff has completed its analysis of the submitted bids and found that Onyx Paving Company, Inc. of Anaheim, California to be the lowest responsive and responsible bidder. Onyx Paving Company, Inc. has public contracting experience and has successfully completed similar projects for various public agencies, including the City of Temecula. The Engineer's Estimate for the project was $4,350,000. The project specifications allow for 45 working days (approximately two months) to complete the work. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) MSHCP Mitigation Fee Implementation Manual adopted by Resolution 2020-013 on December 7, 2020. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA requires that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90-days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right of way improvements projects are five percent of construction costs. Maintenance only projects, such as this project, are exempt from MSHCP fees. FISCAL IMPACT: The Pavement Rehabilitation Program — Citywide, Pechanga Parkway and Butterfield Stage Road Project, PW23-19 is a component of the Pavement Rehabilitation Program — Citywide which is identified in the City's Capital Improvement Program (CIP) budget for Fiscal Years 2024-2028, and funded with Measure A and Road Repair and Accountability Act (RMRA) funds. The rehabilitation of the southwesterly parking lot at Patricia H. Birdsall will be funded with Measure S funds from the Parks Improvement Program project. There are adequate funds in the aforementioned accounts to cover the Contract amount of $3,773,000, plus the 10% contingency of $377,300, for a total encumbrance of $4,150,300. ATTACHMENTS: 1. Contract 2. Project Description 3. Project Location Maps CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT for PAVEMENT REHABILITATION PROGRAM - CITYWIDE, PECHANGA PARKWAY AND BUTTERFIELD STAGE ROAD PROJECT NO. PW23-19 THIS CONTRACT, made and entered into the 1111 day of June, 2024 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "City", and Onyx Paving Company, Inc., hereinafter referred to as "Contractor." WITNESSETH: That City and Contractor, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PAVEMENT REHABILITATION PROGRAM — CITYWIDE, PECHANGA PARKWAY AND BUTTERFIELD STAGE ROAD, PROJECT NO. PW23- 19, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc. (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PAVEMENT REHABILITATION PROGRAM — CITYWIDE, PECHANGA PARKWAY AND BUTTERFIELD STAGE ROAD, PROJECT NO. PW23-19. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 990 Park Center Drive, Suite E Vista, CA 92081 (760) 734-1113 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for PAVEMENT REHABILITATION PROGRAM — CITYWIDE, PECHANGA PARKWAY AND BUTTERFIELD STAGE ROAD, PROJECT NO. PW23-19. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK Contractor shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PAVEMENT REHABILITATION PROGRAM — CITYWIDE, PECHANGA PARKWAY AND BUTTERFIELD STAGE ROAD, PROJECT NO. PW23-19. All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by City. 3. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of City or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE The City agrees to pay, and Contractor agrees to accept, in full payment for, the work agreed to be done, the sum of: THREE MILLION SEVEN HUNDRED SEVENTY-THREE THOUSAND DOLLARS AND NO CENTS ($3,773,000.00), the total amount of the base bid. Contractor agrees to complete the work in a period not to exceed 45 working days, commencing with delivery of a Notice to Proceed by City. Construction shall not commence until bonds and insurance are approved by City. 5. CHANGE ORDERS All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS a. Lump Sum Bid Schedule: Before submittal of the first payment request, the Contractor shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the Contractor's payment requests. b. Unit Price Bid Schedule: Pursuant to Section 20104.50 of the Public Contract Code, within 30 days after submission of a payment request to the City, the Contractor shall be paid a sum equal to 95% of the value of the work* completed according to the bid schedule. Payment request forms shall be submitted on or about the 30th day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made 60 days after acceptance of final payment and the Contractor filing a one-year Warranty and an Affidavit of Final Release with the City on forms provided by the City. C. Payment for Work Performed: Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. d. Payment of Interest: Interest shall be paid on all undisputed payment requests not paid within 30 days pursuant to Public Contract Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES / EXTENSION OF TIME a. Liquidated Damages: In accordance with Government Code Section 53069.85, Contractor agrees to forfeit and pay to City the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to Contractor. b. Extension of Time: Contractor will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of the Contractor, including delays caused by City. Within ten calendar days of the occurrence of such delay, Contractor shall give written notice to City. Within 30 calendar days of the occurrence of the delay, Contractor shall provide written documentation sufficient to support its delay claim to City. Contractor's failure to provide such notice and documentation shall constitute Contractor's waiver, discharge, and release of such delay claims against City. 8. WAIVER OF CLAIMS On or before making each request for payment under Paragraph 6 above, Contractor shall submit to City, in writing, all claims for compensation as to work related to the payment. Unless the Contractor has disputed the amount of the payment, the acceptance by Contractor of each payment shall constitute a release of all claims against the City related to the payment. Contractor shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or subcontractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1720.9, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. 10. TIME OF THE ESSENCE Time is of the essence in this contract. 11. INDEMNIFICATION All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of Contractor alone. Contractor agrees to save, indemnify, hold harmless and defend the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, employees, and agents, against any and all liability, injuries, or death of persons (Contractor's employees included), and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by Contractor, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the City. The Contractor shall indemnify and be responsible for reimbursing the City for any and all costs incurred by the City as a result of Stop Notices filed against the project. The City shall deduct such costs from progress payments or final payments due to the Contractor. 12. GRATUITIES Contractor warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to City's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST Contractor warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the City who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. Contractor further warrants that no person in its employ nor any person with an ownership interest in the Contractor has been employed by the City within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT After the completion of the work contemplated by this Contract, Contractor shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES Whenever the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, Contractor shall immediately give notice thereof, including all relevant information with respect thereto, to City. 16. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 17. INSPECTION The work shall be subject to inspection and testing by City and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of Contractor and any of its suppliers. Contractor shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. 20. PROHIBITED INTEREST No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the Contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the Contractor covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS By signing this Contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101-336, as amended. 22. WRITTEN NOTICE Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the Contractor as set forth in the Contract Documents, and to the City addressed as follows: Mailing and Delivery Address: Patrick A. Thomas, PE Director of Public Works / City Engineer City of Temecula 41000 Main Street Temecula, CA 92590 23. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons and/or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope and Limits of Insurance. Coverage shall be at least as broad as and shall maintain limits no less than: Commercial General Liability: Two Million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: One Million ($1,000,000) per occurrence for bodily injury, including death, of one or more persons, property damage and personal injury. Providing coverage for owned, non -owned, and hired autos on an occurrence basis. If the Contractor owns no automobiles, a non - owned auto endorsement to the General Liability policy described above is acceptable. iii. Workers' Compensation insurance with limits of not less than One million dollars ($1,000,000) per occurrence. In accordance with the provisions of Labor Code Section 3700, every contractor will be required to secure the payment of compensation to his employees. Pursuant to Labor Code Section 1861, Contractor must submit to City the following certification before beginning any work on the Improvements: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. By executing this Agreement, Contractor is submitting the certification required above. The policy must contain a waiver of subrogation in favor of the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. b. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared and approved by the Risk Manager. c. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions in addition to the insuring provisions: The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as additional insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor's products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. ii. For any claims related to this project, the Contractor insurance coverage shall be primary insurance as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self -insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. iii. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. iv. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. v. Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. vi. If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. vii. Unless otherwise approved by City, if any part of the Services and Tasks is subcontracted, the Minimum Insurance Requirements must be provided by, or on behalf of, all subcontractors even if city has approved lesser insurance requirements for Contractor, and all subcontractors must agree in writing to be bound by the provisions of this section. d. Acceptability of Insurers. Insurance required above, except for workers' compensation insurance, must be placed with insurers with a current A.M. Best rating of A- VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements. e. Verification of Coverage. Contractor shall furnish the City with original endorsements affecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. 23. RECOVERED MATERIALS AND SOLID WASTE DISPOSAL ACT Contractor agrees to comply with all requirements of Section 6002 of the Resource Conservation and Recovery Act (RCRA), as amended (42 U.S.C. 6962), including but not limited to the regulatory provisions of 40 CFR Part 247, and Executive Order 12873, as they apply to the procurement of the items designated in Subpart B of 40 CFR Part 247. 24. TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT Contractor shall not procure or obtain, extend or renew a contract to procure or obtain, or enter into a contract to procure or obtain equipment, services, or systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115- 232, section 889, covered telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, or any subsidiary or affiliate of such entities. Covered equipment also includes video surveillance and telecommunications equipment or services provided by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, Dahua Technology Company, any subsidiary or affiliate of such entities, and any entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. 25. COMPLIANCE WITH LAWS The Contractor shall comply with all applicable federal, State and local laws, ordinances, codes and regulations in force at the time the Contractor performs pursuant to the Contract Documents, and shall comply with all grant or funding terms and conditions applicable to the Contract and/or the work. 26. CLAIM DISPUTE RESOLUTION In the event of any dispute or controversy with the City over any matter whatsoever, the Contractor shall not cause any delay or cessation in or of work, but shall proceed with the performance of the work in dispute. The Contractor shall retain any and all rights provided that pertain to the resolution of disputes and protests between the parties. The disputed work will be categorized as an "unresolved dispute" and payment, if any, shall be as later determined by mutual agreement or a court of law. The Contractor shall keep accurate, detailed records of all disputed work, claims and other disputed matters. All claims arising out of or related to the Contract or this project, and the consideration and payment of such claims, are subject to the Government Claims Act (Government Code Section 810 et seq.) with regard to filing claims. All such claims are also subject to Public Contract Code Section 9204 and Public Contract Code Section 20104 et seq. (Article 1.5), where applicable. This Contract hereby incorporates those provisions as though fully set forth herein. Thus, the Contractor or any Subcontractor must present a claim in accordance with the Government Claims Act as a prerequisite to prosecuting any claim against the City. The filing or prosecution of a claim in compliance with Section 9204 and/or Article 1.5 (if applicable) does not in any way obviate the need to timely present a claim under the Government Claims Act, or in any toll the expiration of any limitations period for the timely presentation of a claim under the Government Claims Act. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR: Onyx Paving Company, Inc. 2890 E. La Cresta Avenue Anaheim, Ca. 92806 (714) 632-6699 ONYXPAVINGCOINC@SBCGLOBAL.NET By: Corey Kirschner Print or type NAME CEO / President Print or type TITLE* By: /�� Corey Kirschner Print or type NAME Secretary Print or type TITLE* (*Signatures of two corporate officers required for Corporations) CITY OF TEMECULA DATED: James Stewart, Mayor ATTEST: Randi-Johl, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Oran e ) On May 29, 2024 before me, Leslie Rocha Notary Public , Date Here Insert Name and Title of the Officer personally appeared Corey R. Kirschner of Si who proved to me on the basis of satisfactory evidence to be the person(15) whose name(Is) is/aace subscribed to the within instrument and acknowledged to me that he/sloe/they executed the same in his/1-Der/their authorized capacity(i(m), and that by his/hor/their signature() on the instrument the person(a), or the entity upon behalf of which the person(s) acted, executed the instrument. . ",`...LESLIE ROCHA Notary Public • California Z = Orange County 9 Commission # 2484949 My Comm. Expires Mar 19. 2028 Place Notary Seal Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature,4vu., �P� Signature of Notary Public OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: Number of Pages: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: 02014 National Notary Association • www. National Notary. org • 1-800-US NOTARY (1-800-876-6827) Item #5907 P�-% City of Temecula Fiscal Years 2024-28 Capital Improvement Program I hi [Aeart of Southern California Wine Country PAVEMENT REHABILITATION PROGRAM - CITYWIDE Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management Program update. Benefit: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. Core Value: Transportation Mobility and Connectivity Project Status: A priority list of rehabilitation projects from the Pavement Management Program is used to determine the projects to be undertaken. Construction is completed annually based on the allocated funds. Department: Public Works - Account No. 210.265.999.5800.PWPR-01 / 655 Level: I Project Cost: Prior Years Actuals 2022-23 Adjusted 2023-24 Adopted Budget 2024-25 Projected 2025-26 Projected 2026-27 Projected 2027-28 Projected Total Project Cost 5801-Administration 3,670,417 389,056 662,724 682,098 670,888 300,000 300,000 6,675,183 5804-Construction 30,627,875 10,650,443 2,603,118 3,513,762 3,605,055 4,200,203 3,849,127 59,049,584 5805-Construction Engineering 564,179 292,497 377,723 385,277 388,409 250,000 300,000 2,558,084 5802-Design & Environmental 801,751 96,292 898,042 Total Expenditures 35,664,221 11,428,288 3,643,565 4,581,137 4,664,352 4,750,203 4,449,127 69,180,893 Source of Funds: 4100-Gas Tax 1,200,000 1,200,000 4001-General Fund 5,692,614 5,692,614 4170-Measure A 19,467,183 3,755,563 1,289,980 1,560,464 1,837,198 1,866,506 1,507,756 31,284,650 4002-Measure S 2,000,000 2,000,000 4438-Reimbursements 302,454 302,454 4102-RMRA 71304,425 3,809,387 2,314,468 3,020,673 2,827,154 2,883,697 2,941,371 25,101,175 4103-Street Maintenance Fund 3,600,000 3,600,000 Total Funding 35,966,676 11,164,950 3,604,448 4,581,137 4,664,352 4,750,203 4,449,127 69,180,893 Future Operating & Maintenance Costs: Total Operating Costs Notes: 1. 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Data layers that appear on this map may or may not b VGS_1984_Web_Mercator_Auxiliary_Sphere accurate, current, or otherwise reliable D Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATIOP OF TEAM G o�ti Coo 1989 ��.� o Legend ❑ Parcels (February 2024) City of Temecula Boundary Notes Item No. 12 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Pat Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Approve Minor Maintenance Agreement with Interstate Striping, Inc., for Citywide Repainting of Traffic Striping for Fiscal Years 2024-2029 PREPARED BY: Julie Tarrant, Principal Management Analyst Stacey Biddle, Management Assistant RECOMMENDATION: That the City Council approve a minor maintenance agreement with Interstate Striping, Inc., for citywide repainting of traffic striping for fiscal years 2024-2029, in the amount of $2,750,000. BACKGROUND: On February 15, 2024, the Public Works Department Maintenance Division posted on the City of Temecula' s online bidding service, Planet Bids, a Request for Proposal (RFP) No. 280, for citywide repainting of traffic striping services. These services will provide for the repainting of citywide traffic striping, and may include, but is not limited to, pavement markings, and legends, and on -call and emergency call -out services, as needed. The Public Works Department received the following six (6) electronic proposals: 1 Interstate Striping, Inc. $218,550 per cycle 2 Pacific Striping, Inc. $385,950 per cycle 3 J&S Striping $388,950 per cycle 4 Superior Pavement Markings, Inc. $554,450 per cycle 5 PCI $645,450 per cycle 6 Safe USA, Inc. $891,250 per cycle Selected panel members reviewed each proponent's submittals and collectively determined Interstate Striping, Inc., to be the most qualified and competitively priced vendor to provide annual repainting of traffic striping for the city. Staff hereby recommends the approval of the Minor Maintenance Agreement with Interstate Striping, Inc., for Citywide Repainting of Traffic Striping Services Fiscal Years 2024-2029. FISCAL IMPACT: Adequate funds will be made available in the Annual Operating Budget (AOB) for each of the Fiscal Years 2024-2029. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND INTERSTATE STRIPING, INC. CITYWIDE REPAINTING OF TRAFFIC STRIPING THIS AGREEMENT is made and effective as of May 28, 2024, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Interstate Striping, Inc, Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2024, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2029, unless sooner terminated pursuant to the provisions of this Agreement. The Agreement price shall be adjusted at the beginning of each fiscal year in accordance with the changes in the Consumer Price Index (CPI) for all Urban Consumers for the Riverside - San Bernardino -Ontario Core Based Statistical Area using the most recently published month annual percentage change. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. No item of work requested by the Director of Public Works under this Agreement shall exceed sixty thousand dollars ($60,000) subject to the maximum amount set forth in Section 3. For any work requested by the Director of Public Works that exceeds twenty-five thousand dollars ($25,000), the Contractor shall post a payment bond as required by Civil Code Section 9550. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Two Million, Seven Hundred Fifty Thousand Dollars and No Cents ($2,750,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. 04/18/2024 C. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall faithfully and competently exercise the ordinary skill and competence of members of their profession. Contractor shall employ all generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Agreement from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at hftp://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1720, 1725.5, 1771.1(a), 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $200.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. This project, work, or service will be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR) pursuant to Labor Code Section 1771.4. 04/18/2024 8. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS Registration with the Department of Industrial Relations (DIR) is mandatory as a condition for bidding, providing certain services, and working on a public works project as specified in Labor Code Section 1771.1(a). Contractor and any subcontractors must be registered with the Department of Industrial Relations to be qualified to bid, or provide a proposal and/or time and material quote or be listed in a bid, proposal or quote, subject to the requirements of Public Contract Code Section 4104; or engage in the performance of any contract that is subject to Labor Code Section 1720 et seq., unless currently registered and qualified to perform public work pursuant to Labor Code Section 1725.5. Contractor and subcontractors will be required to provide proof of registration with the DIR. For more information regarding registration with the Department of Industrial Relations, refer to htto://www.dir. ca.ov/Public-Works/PublieWorks,html 9. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 10. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 11. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any 04/18/2024 and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non- performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 12. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons and/or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees, or subcontractors. a. Minimum Scope and Limits of Insurance. Coverage shall be at least as broad as and shall maintain limits no less than: 1) Commercial General Liability: Two Million ($2,000,000) per occurrence for bodily injury, personal injury, and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million ($1,000,000) per occurrence for bodily injury, including death, of one or more persons, property damage and personal injury. Providing coverage for owned, non -owned, and hired autos on an occurrence basis. If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Workers' Compensation insurance with limits of not less than One million dollars ($1,000,000) per occurrence. In accordance with the provisions of Labor Code Section 3700, every contractor will be required to secure the payment of compensation to his employees. Pursuant to Labor Code Section 1861, Contractor must submit to City the following certification before beginning any work on the Improvements: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. By executing this Agreement, Contractor is submitting the certification required above. The policy must contain a waiver of subrogation in favor of the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. b. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared and approved by the Risk Manager. 04/18/2024 c. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions in addition to the insuring provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor's products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, and volunteers. Any insurance or self -insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. 7) Unless otherwise approved by City, if any part of the Services and Tasks is subcontracted, the Minimum Insurance Requirements must be provided by, or on behalf of, all subcontractors even if city has approved lesser insurance requirements for Contractor, and all subcontractors must agree in writing to be bound by the provisions of this section. d. Acceptability of Insurers. Insurance required above, except for workers' compensation insurance, must be placed with insurers with a current A.M. Best rating of A- VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements. e. Verification of Coverage. Contractor shall furnish the City with original endorsements affecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before work commences. 5 04/18/2024 13. TIME OF THE ESSENCE Time is of the essence in this Agreement. 14. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 15. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 16. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 17. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 04/18/2024 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 20. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 21. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 22. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 23. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 04/18/2024 To Contractor: Interstate Striping, Inc. Attn: Stephanie Acosta 9784 Poplar Ave Fontana, CA 92335 24. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 25. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 26. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 27. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 28. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. 04/18/2024 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By James Stewart, Mayor ATTEST: By Randi Johl, City Clerk APPROVED AS TO FORM: By Peter M. Thorson, City Attorney INTERSTATE STRIPING, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: Stephanie Acosta, President By: lAndrew Acosta, Vice President CONTRACTOR Interstate Striping, Inc. Attn: Stephanie Acosta 9784 Poplar Ave Fontana, CA 92336 Ph. 909-774-9803 stephanie@_interstate-striping.com _ 9 04/18/2024 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for citywide repainting of traffic striping, and may include, but is not limited to pavement markings, and legends. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager or his designee whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager or his designee may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager or his designee, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. • The work to be done consists of furnishing all materials, equipment, tools, labor and incidentals. Repainting of traffic striping Citywide, which may be performed twice annually (i.e. two cycles) approximately six months apart with the exact dates to be set at the City's discretion. One cycle of repainting shall be completed within 15 working days and allowable working hours are at night between 9 p.m. and 6 a.m. Sunday through Thursday excluding holidays. The Contractor shall complete all work in every detail involved within repainting of traffic striping citywide, for one cycle, within fifteen (15) working days. • Additional painting of traffic striping as requested by City staff. 10 04/18/2024 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Unit costs shall include all materials, supplies, labor, equipment and ancillary costs required to complete the work. ITEM NO. DESCRIPTION ESTIMATED QUANTITY UNIT UNIT PRICE EXTENDED AMOUNT 1 6" CENTER LINE (DETAIL 1 OR 5) 6" LANELINE (DETAIL 8 OR 11) - 775,000 LF C' $,ZSa. 2 6" LEFT EDGELINE (DETAIL 24) 6" RIGHT EDGELINE (DETAIL 27B) DOUBLE YELLOW CENTERLINE (DETAIL 22 W16" LINES) 500,000 500,000 LF O.00D i� I O ©Og ffi 301000.E t3501aoo . I141li?Oo. CIC 3 LF LF 4 8" CHANNELIZING LINE (DETAIL 38A) 185,000 100,000 990,000 LF Cj , ( I) $ IO,Uoo-cp 5 NO PASSING ZONES (DETAIL 15 W/ 6" LINES) 6" BIKE LANE LINE (DETAIL 39) 6 LF ,pl;D59 Nao.cU 7 6" INTERSECTION LINE BIKE LANE 10,000 LF (DETAIL 39A) U O(C) is (VOC7 CU 8 TWO-WAY LEFT TURN LANE 150,000 LF (DETAIL 31) 'Approximately 20% of current striping Is 8". 0 The estimated quantities above approximate the quantities needed to complete one cycle of repainting of traffic striping citywide. The City typically completes two cycles of repainting per fiscal year. TOTAL AMOUNT OF BASE PROPOSAL (one cycle): �DOLLARS AND 2. Q_ rC CENTS IE 04/18/2024 Unit costs shall include all materials, supplies, labor, equipment and ancillary costs required to complete the work. ITEM NO. T9 ~ MI 10 DESCRIPTION UNIT /Each IF /Each UNIT PRICE ZS , CO 8' Letters (Yellow or White) 6" White Stripe Type IV Arrows Type VI Arrows 12" Thermoplastic Line (Yellow or White) 11 12 /Each ILF /Each /Each 2-15 , C4D ,5 I CD 13 14 8' Thermoplastic Letters (Yellow or White) Type IV Thermoplastic Arrow Type VI Thermoplastic Arrow Painted Curb (All Colors) Paint Bike Lane & Arrow Legend Layout Mobilization �b 15 I C.) -2-W , 16 /Each 17 /LF 3 3t �-l7 18 /Each 19 , - - 4- 20 IF IS 0,50 21 Remove Lane Stripe (Include RPMs) /LF 10 -CAD 22 23 24 Remove 12" Limit Line/Crosswalk Remove Thermoplastic/Paint Markings (Arrows, Numbers, Words, & Symbols of All Types) Remove Curb Paint (All Types) — + /SF /SF /LF I 12 04/18/2024 ITEM RAISED PAVEMENT MARKERS DESCRIPTION NO. QUANTITY UNIT UNIT PRICE Type A Marker 0-20 /Each 25 21-100 /Each ,CA3 101 + /Each 3 , Type AY Marker 0-20 /Each S U , 26 21-100 /Each 5, cO 101 + /Each 3 , Q Type D Marker 0-20 /Each 5 p 27 21-100 /Each •s , r� 101 + /Each , cc) Type G Marker 0-20 /Each , 28 21-100 /Each t 5 UD 101 + /Each L� , CkD Type H Marker 0-20 /Each 5, 29 21-100 101 + /Each /Each �S,cp , 03 30 8" Ceramic Round Non -Reflective 31 Blue Dot Type 1 Marker l /Each � /Eachrj , Q 13 04/18/2024 Item No. 13 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Approve Minor Maintenance Agreement with Pattie Patrick dba Joncowest for Janitorial Services for Park Restrooms for Fiscal Years 2024-2029 PREPARED BY: Julie Tarrant, Principal Management Analyst Stacey Biddle, Management Assistant RECOMMENDATION: That the City Council approve the minor maintenance agreement with Pattie Patrick dba Joncowest for janitorial services for park restrooms for fiscal years 2024- 2029, in the amount of $850,000. BACKGROUND: On March 22, 2024, the Public Works Department Maintenance Division posted on the City of Temecula's online bidding service, Planet Bids, a Request for Proposal (RFP) No. 288 for janitorial services for park restrooms. On April 22, 2024, the city received eleven (11) proposals, and a review panel was formed to ensure a fair and comprehensive evaluation of each proponent's proposal was performed. Following a thorough evaluation and rating process, it was determined that Pattie Patrick, dba Joncowest as the top-ranking firm and most qualified to provide janitorial services for park restrooms. The agreement amount provides for the monthly service fee for each site, a provision for an average annual CPI increase, estimated at 5% each fiscal year, and an allowance for extra work for additional janitorial services, as may be requested by staff. Staff hereby recommends the approval of the Agreement with Pattie Patrick, dba Joncowest for janitorial services for park restrooms for Fiscal Years 2024-2029. FISCAL IMPACT: Adequate funds will be made available in the Annual Operating Budget for each of the Fiscal Years 2024-2029. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND PATTIE PATRICK, dba JONCOWEST JANITORIAL SERVICES FOR PARK RESTROOMS THIS AGREEMENT is made and effective as of June 11, 2024, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Pattie Patrick, dba Joncowest, a Sole Proprietor (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: TERM This Agreement shall commence on July 1, 2024, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2029, unless sooner terminated pursuant to the provisions of this Agreement. The Agreement price shall be adjusted at the beginning of each fiscal year in accordance with the changes in the Consumer Price Index (CPI) for all Urban Consumers for the Riverside - San Bernardino -Ontario Core Based Statistical Area using the most recently published month annual percentage change. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Eight Hundred Fifty Thousand Dollars and No Cents ($850,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein unless such additional services are authorized in advance and in writing by the City Manager or his designee. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager or his designee and Contractor at the time City's written authorization is given to Contractor for the performance of said services. C. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed 04/18/2024 fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall faithfully and competently exercise the ordinary skill and competence of members of their profession. Contractor shall employ all generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished, and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 8. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the 04/18/2024 Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non- performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 10. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons and/or damages to property, which may arise from or in connection with the performance of the work hereunder and the results of work by the Contractor, its agents, representatives, employees, or subcontractors. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operation, property damage, bodily injury, and personal & advertising with limits no less than One Million ($1,000,000) per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 05 09 or 25 04 05 09) or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: ISO Form Number CA 00 01 covering any auto (Code 1), or if Contractor has no owned autos, covering hired, (Code8) and non -owned autos (Code 9), with limits no less than One Million ($1,000,000) per accident for bodily injury, including death, of one or more persons, property damage and personal injury. 3) Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than One million ($1,000,000) per accident for bodily injury or disease. In accordance with the provisions of Labor Code Section 3700, every contractor will be required to secure the payment of compensation to its employees. Pursuant to Labor Code Section 1861, Vendor must submit to City the following certification before beginning any work on the Improvements: I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 04/18/2024 By executing this Agreement, Vendor is submitting the certification required above. The policy must contain a waiver of subrogation in favor of the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees, or volunteers. 4) Professional Liability (Errors and Omissions): One million dollars ($1,000,000) per occurrence and in aggregate. Professional Liability Insurance shall be written on a policy form providing professional liability for the Contractor's profession. b. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions must be declared and approved by the Risk Manager. c. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as additional insureds on the CGL policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor's products and completed operations of the Contractor; premises owned, occupied or used by the Vendor. General liability coverage can be provided in the form of an endorsement to the Contractor Insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38; and CG 20 37 if a later edition is used). The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor insurance coverage shall be primary and non-contributory and at least as broad as ISO CG 20 01 04 13 as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. This also applies to any Excess or Umbrella liability policies. 3) The Contractor may use Umbrella or Excess Policies to provide the limits as required in this agreement. The Umbrella or Excess policies shall be provided on a true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability Insurance. 4) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect the indemnification provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 5) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 6) If the Contractor's maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or higher limits maintained by the contractor. 7) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. 8) Unless otherwise approved by City, if any part of the Services and Tasks is subcontracted, the Minimum Insurance Requirements must be provided by, or on behalf 4 04/18/2024 of, all subcontractors even if city has approved lesser insurance requirements for Vendor, and all subcontractors must agree in writing to be bound by the provisions of this section. d. Acceptability of Insurers. Insurance required above, except for workers' compensation insurance, must be placed with insurers with a current A.M. Best rating of A-: VII or better, unless otherwise acceptable to the City. Self-insurance shall not be considered to comply with these insurance requirements. e. Verification of Coverage. Contractor shall furnish the City with original certificates and amendatory endorsements, or copies of the applicable policy language affecting coverage required by this clause. All certificates and endorsements and copies of the Declarations & Endorsements pages are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Contractor obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. f. Special Risks or Circumstances. The City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 11. TIME OF THE ESSENCE Time is of the essence in this Agreement. 12. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 04/18/2024 14. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 15. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 16. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 17. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 18. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 04/18/2024 To Contractor: Pattie Patrick, dba Joncowest Attn: Melody Patrick 268 N. Lincoln Ave, Suite 8 Corona, CA 92882 19. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 20. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 21. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 22. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 23. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. 04/18/2024 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: James Stewart, Mayor ATTEST: By Randi Johl, City Clerk APPROVED AS TO FORM: By: PATTIE PATRICK, DBA JONCOWEST (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By:� Pattie Patrick, CEO By: Jah la Jones, COO Peter M. Thorson, City Attorney CONTRACTOR Pattie Patrick, dba Joncowest Attn: Melody Patrick 268 N. Lincoln Ave, Suite 8 Corona, CA 92882 Ph: 800-646-0234 help(a)ioncowest.com 04/18/2024 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for janitorial services for park restrooms at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager or his designee whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager or his designee may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager or his designee, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. SCOPE: • The restrooms shall be maintained in a neat, clean, and sanitary condition on a daily basis. • Restrooms shall be serviced daily, 7 days a week, 365 days a year (including all holidays). • Clean, stock and lock restrooms and associated gates at Community/Sports Parks between the hours of 10:00 p.m. and 12:00 a.m. • Clean, stock and lock restrooms and associated gates at the Neighborhood Parks between the hours of 9 p.m. and 11 p.m. • Clean, stock, and lock restrooms and associated gates at school Facilities as indicated in the Fee Schedule at 10 p.m. • Record and submit daily all maintenance activities, vandalism, and graffiti on Restroom Maintenance Checklist form and submit via email to the City's Maintenance Superintendent or other designated person. • Keep and provide records as required by City representative. • Provide all necessary equipment, tools, chemical disinfectants and sanitizer, supplies, etc. necessary to perform specified work. 04/18/2024 • City to provide all paper products and trash container liners (toilet paper, seat covers, paper towels). Submit request for products weekly. • Perform all activities in a safe manner pursuant to requirements by OSHA, utilizing all personal safety items required to prevent accidents, illness, or injury to maintenance personnel. • Some situations may require additional janitorial work to be performed to ensure the health and safety of the public. No additional compensation will be given for such work. • No unsafe condition shall be left without notification of City's authorized representative. SPECIFICATIONS: These specifications are minimum requirements for the custodial services of park restrooms. • Sweep restrooms and remove litter from interior and exterior of building (including walkway leading up to restroom entrance). To be performed daily. • Empty interior trash containers and replace liners. Wash out containers and clean receptacles as needed. To be performed daily. Scrub and sanitize toilets, lavatories, and floor/wall areas adjacent and/or below fixtures. To be performed daily. • Wipe down all fixtures, removing water, dirt, stains, and any other incongruous substance. To be performed daily. • Remove dirt, stains, or other debris on walls, ceilings, and light fixtures. To be performed daily. • Stock all toilet paper and other paper products. Replace toilet paper when rolls are at or less. Do not leave loose toilet paper rolls. To be performed daily. • Replace soap dispenser bags as needed. • Wash and scrub floors and walls, using a pressure washer rated at a minimum of 800 psi. Use cleaning and disinfectant chemicals to remove odors. To be performed daily. • Record on report form any graffiti and/or vandalism. To be performed daily. ADDITIONAL SERVICES: • City staff may request additional janitorial services for parks or facilities, subject to negotiation and agreement between both parties.. 10 04/18/2024 EXHIBIT "B" PAYMENT RATES AND SCHEDULE PARK NAME ADDRESS Fill in Monthly Fee only RESTROOMS AT COMMUNITYPARKS (Serviced 8 Locked between 10:00 p.rn.12a.rn.) Monthly Annual 1 HARVESTON COMMUNITY PARK - SOCCER 285B2 Harveston Drive $555.06 S6,660.011 2 HARVESTCN COMMUNTY PARK - BASEBALL 285B2 Harvestan Drive $4710_1)D $5,64D_D0 3 MICHAEL'MIKE' NAGGAR COMMUNITY PARK +Lack playground access gate 2911E Margarita Road $345.D0 $4,140.1)0 4 FRIENDSHIP PARK 44900 Temecula Lane $435.D0 55,220.1)0 5 PALOMA DEL SOL PARK 32099 De Portola Road $345.D0 $4,140.130 6 PATRICIA H. BIRDSALL SPORTS PARK — SMACK BAR 32380 Deer Hollow $59D.D0 $8,280.D0 7 PATRICIA H. BIRDSALL SPORTS PARK — PLAYGROUND 32380 Deer Hollow %3W.D3 $4,32D.D0 S RONALD REAGAN SPORTS PARK - NORTHISOUTH FIELD 42T75 Margarita Road $235.D0 $2,820.D0 s RONALD REAGAN SPORTS PARK — RANCHO VISTA FIELD 30875 Rancho'Jista Road $60D.DD 57,200.1)0 RONALD REAGAN SPORTS PARK - TEMECULA SKATE PARK Lock skate park access gate 10PM 42569 Margarita Road $3W.D0 $4,560.D0 11 TEMEKU HILLS PARK - PLAYGROUND 31367 La Serena $235.D0 32,820.DD 12 TEMEKU HILLS PARK - BASEBALL 31367 La Serena $5W.D0 $6,00D.DD 13 SPORTS RANCH AT SOMMERS BEND - SNACK BAR 32101 Sommers Bend $600.D0 $7,200.1)0 14 SPORTS RANCH AT SOMMERS BEND - PLAYGROUND 32102 Sommers Bend $300.DD $3,600.1)0 RESTROOMS AT NEIGHBORHOOD PARKS (Semioed & Lacked between 8:36 p.m. to 12 a.m.) 15 CROWNE HILL PARK 332'r{KQOld Kent Road $235.D0 $2,820.1)0 1G HARVESTON LAKE PARK — BOATHOUSE 4D233 Village Road $275.D0 $3,300.1)0 17 HARVESTON LAKE PARK — PLAYGROUND 40233 Village Road $275_DII $3,30D_DO 18 KENT HINTERGARDT MEMORIAL PARK 31465 Via Cordoba $345_DII $4,140_DO 19 MEADOWS PARK 43110 Meadmvs Parkway $235_DII $Z820_DI1 20 PAUBA RIDGE PARK 33405 Pauba Road $235.D0 $2,820.D0 21 REDHAWK COMMUNITY PARK 44747Re&ta Parkway $15D.D0 $1,800.D0 22 SAM HICKS MONUMENT PARK 419M Moreno Road $345.D0 $4,140.DD 23 SKYVIEW PARK 31991 Roripaugh Valley Road $235.D0 $2,820.1)0 24 TEMECULA DUCKPOND 28250 Ynez Road $345_DII $4,140_DO 25 W INCHESTER CREEK PARK 39950 Margarita Road $235_DII j2,820_D0 25 WOLF CREEK PARK 45B50 Wc4f Creek Drive North $275_DO $3,30D_DO RESTROOMS AT OTHER FACILITIES (Service & Locked 10:00 p.m.) 27 TEMECULA VALLEY HIGH SCHOOL TENNIS COURT +Lack designated pedestrian access gate and parking lot gate 10 p-m_ 31`'`5 Rancho'r'ista Rd $2,060.00 $24,T20.00 2E GREAT OAK HIGH SCHOOL TENNIS COURT +Lock designated pedestrian accros gate are parking lot gate 10 p_m_ 32555 Deer Hollow Way $190_1)[1 S2,280 0: SUBTOTAL $11,485.00 S137,82,.-.00 + Indicates additional gates to he lacked nighty Any janitorial services not covered by the Payment Rates and Schedule outlined in this contract will be quoted separately upon request by staff. Such quotes will be subject to mutual agreement between both parties before commencement of the additional work. 11 04/18/2024 Item No. 14 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Approve Third Amendment to the Minor Maintenance Agreement with Mariposa Tree Management, Inc., for Citywide Tree Trimming Maintenance Services for Fiscal Year 2024-2025 PREPARED BY: Julie Tarrant, Principal Management Analyst Stacey Biddle, Management Assistant RECOMMENDATION: That the City Council approve the third amendment to the minor maintenance agreement with Mariposa Tree Management, Inc. for citywide tree trimming maintenance services for fiscal year 2024-2025, in the amount of $700,000. BACKGROUND: On November 9, 2021, City Council approved an annual agreement with Mariposa Tree Management, Inc. for citywide tree trimming maintenance services in the amount of $500,000. On April 26, 2022, City Council approved the First Amendment to extend the term to June 30, 2023, and increase payment in the amount of $900,000, and on June 13, 2023, City Council approved the Second Amendment to extend the term to June 30, 2024, and increase the payment in the amount of $700,000. The Third Amendment will extend the term to June 30, 2025, and increase payment in the amount of $700,000, for a total agreement amount of $2,800,000. Mariposa Tree Management, Inc. has performed these services over the past three fiscal years and continues to show they are capable and responsive to the needs of the city to provide a variety of tree trimming maintenance services and maintain an efficient and economical means of completing the work. FISCAL IMPACT: Adequate funds will be available in the Annual Operating Budget (AOB) for Fiscal Year 2024-2025. ATTACHMENTS: Third Amendment THIRD AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND MARIPOSA TREE MANAGEMENT, INC. CITYWIDE TREE TRIMMING MAINTENANCE SERVICES CONTRACT NO. 2021-268 THIS THIRD AMENDMENT is made and entered into as of June 11, 2024, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Mariposa Tree Management, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with the respect to the following facts and purposes: a. On November 9, 2021, the City and Contractor entered into that certain Agreement entitled "Agreement for Citywide Tree Trimming Maintenance Services," in the amount of $500,000. b. On April 26, 2022, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Citywide Tree Trimming Maintenance Services," to extend the term of the agreement to June 30, 2023, and increase the payment in the amount of $900,000. C. On June 13, 2023, the City and Contractor entered into the Second Amendment to that certain Agreement entitled "Agreement for Citywide Tree Trimming Maintenance Services," to extend the term of the agreement to June 30, 2024, and increase the payment in the amount of $700,000. d. The parties now desire to extend the term of the agreement to June 30, 2025, increase the payment in the amount of $700,000, and to amend the Agreement as set forth in this Amendment. 2, Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2026, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The total amount of this Agreement shall not exceed Two Million, Eight Hundred Thousand Dollars and No Cents ($2,800,000). 08/09/2021 4. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 08/09/2021 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: James Stewart, Mayor ATTEST: By: Randi Johl, City Clerk APPROVED AS TO FORM: MARIPOSA TREE MANAGEMENT, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: Terry Non ga, Presiden By: Dennis President By: Peter M. Thorson, City Attorney CONTRACTOR Secretary & Vice itions Mariposa Tree Management, Inc. Attn: Brandon Williamson 6232 Santos Diaz Street Irwindale, CA 91702 Ph. 626-960-0196 Brandon.williamson@mariposa-ca.com 3 08/09/2021 ATTACHMENT A EXHIBIT B DESCRIPTION I UOM I FEE 1 PRICE TREE TRIMMING 1 Street Tree Trimming (Clearance Trim) Each $70A9 2 Street Tree Aesthetic Trimming Each $82.65 37 Park f Slope Tree Aesthetic Trimming (Aerial Unit) Each $113.03 4. Park) Slope Tree Aesthetic Trimming (Climbing) Each $285.62 5. Palm Tree Trimming Each $82.65 6_ Complete Tree and Stump Removal Diameter Inch $47.40 7, Complete Tree Removal Only Diameter Inch $35.24 8. Stump Removal Only Diameter Inch $19A5 9. Root Pruning with Root Barrier (10 feet length x 18 inches depth — deep root or equivalent) Each $200.54 10. Root Pruning without Root Barrier Each $237.00 TREE PLANTING 11 _ 15 Gallon with Root Barrier Each $218.77 12_ 15 Gallon without Root Barrier Each $194.46 13. 24 Inch Box with Root Barrier Each $455.77 14_ 24 Inch Box without Root Barrier Each $431.46 15_ Tree Watering Per Day $850.77 16_ Crew Rental (3 men, aerial unit, dump truck and chipper) Per Hour $317.22 17 Crew Rental (2 men, aerial unit, dump truck and chipper) Per Hour $211.47 18. Crew Rental (1 man) Per Hour $1D5.74 19. Emergency Work Call -Out (3 men, including all necessary equipment, disposal fees, and zero material mark-up Per Hour $390.14 20_ Tree Inventory Data Collection Including GPS Data and Documentation of Tree Each $3.65 08/09/2021 Item No. 15 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Approve Deed Restriction for Prop 68 Grant Funding, Dog Park Renovation at Michael "Mike" Naggar Community, Project No. PW21-14 PREPARED BY: Nino Abad, Senior Civil Engineer Kellen Freeman, Assistant Engineer RECOMMENDATION: That the City Council: 1. Approve a Deed Restriction for the Dog Park Renovations at Michael "Mike" Naggar Community Park, PW21-14; and 2. Authorize the City Manager to execute and record the deed restriction for the Dog Park Renovations at Michael "Mike" Naggar Community Park, PW21-14. BACKGROUND: The Michael "Mike" Naggar Community Park Dog Park Project (Project) is a capital improvement project that includes the construction of a new, approximately 33,000 square foot dog park, located at Michael "Mike" Naggar Park. The Project includes one large dog breed pen, one small dog breed pen, seating areas, shade structures, landscaping, irrigation, perimeter chain -link fence with gate, lighting, and refuse areas. The Project is partially funded by two grant funds sources which include American Rescue Plan Act (ARPA) federal funding administrated by the County of Riverside, and Prop 68 Per Capita Grant Program funding through the State of California, Department of Parks and Recreation. As a requirement for reimbursement of the Prop 68 Per Capita Grant Program funding, a deed restriction must be placed on the title to the property that the Project is located on, Michael "Mike" Naggar Park. The deed restriction restricts usage of a portion of Michael "Mike" Naggar Park (project area only) for the dog park, consistent with the terms of the Prop 68 Per Capita Grant for the duration of the grant contract performance period, which is from July 01, 2018 through June 30, 2048. FISCAL IMPACT: The Dog Park Renovation at Michael "Mike" Naggar Community Park Project is identified in the City's Capital Improvement Program (CIP) budget for Fiscal Years 2024-2028 and is funded with Measure S funds, American Rescue Plan Act (ARPA) funds, and Prop 68 Per Capita Grant Program funds. Adequate funds are available in the project accounts to pay the recording fee with the County of Riverside. ATTACHMENTS: 1. Deed Restriction 2. Project Description 3. Project Location Map RECORDING REQUESTED BY: California Department of Parks and Recreation Office of Grants and Local Services WHEN RECORDED MAIL TO: Office of Grants and Local Services PO Box 942896 Sacramento, CA 94296-0001 Attn: Sara Schlussler SPACE ABOVE THIS LINE RESERVED FOR RECORDER'S USE DEED RESTRICTION I. WHEREAS, City of Temecula (hereinafter referred to as "Owner(s)" is/are recorded owner(s) of the real property described in Exhibit A, attached and incorporated herein by reference (hereinafter referred to as the "Property"); and II. WHEREAS, the California Department of Parks and Recreation (hereinafter referred to as "DPW") is a public agency created and existing under the authority of section 5001 of the California Public Resources Code (hereinafter referred to as the "PRC"). And III. WHEREAS, Owner(s) (or Grantee) applied to DPR for grant funds available pursuant to the California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access for All of 2018 Parks Bond Act, 2018 Parks Bond Act Per Capita Program for Install new dog park with paved paths, landscaping, fencing, and minor elements on the Property; and IV. WHEREAS, on _July 1, 2020, DPR's Office of Grants and Local Services conditionally approved Grant 18-33-038 , (hereinafter referred to as "Grant") for Install new dog park with paved paths, landscaping, fencing, and minor elements on the Property, subject to, among other conditions, recordation of this Deed Restriction on the Property; and V. WHEREAS, but for the imposition of the Deed Restriction condition of the Grant, the Grant would not be consistent with the public purposes of the 2018 Parks Bond Act, 2018 Parks Bond Act Per Capita Program and the funds that are the subject of the Grant could therefore not have been granted; and VI. WHEREAS, Owner(s) has/ve elected to comply with the Deed Restriction of the Grant, so as to enable Owner(s), to receive the Grant funds and perform the work described in the Grant; NOW, THEREFORE, in consideration of the issuance of the Grant funds by DPR, the undersigned Owner(s) for himself/herself/themselves and for his/her/their heirs, assigns, and successors - in -interest, hereby irrevocably covenant(s) with DPR that the condition of the grant (set forth at paragraph(s) 1 through 5 and in Exhibit B hereto) shall at all times on and after the date on which this Deed Restriction is recorded constitute for all purposes covenants, conditions and restrictions on the use and enjoyment of the Property that are hereby attached to the deed to the Property as fully effective components thereof. 1. DURATION. (a) This Deed Restriction shall remain in full force and effect and shall bind Owner(s) and all his/her/their assigns or successors -in -interest for the period running from July 1, 2018 through June 30, 2048. 2. TAXES AND ASSESMENTS. It is intended that this Deed Restriction is irrevocable and shall constitute an enforceable restriction within the meaning of a) Article XIII, section 8, of the California Constitution; and b) section 402.1 of the California Revenue and Taxation Code or successor statue. Furthermore, this Deed Restriction shall be deemed to constitute a servitude upon and burden to the Property within the meaning of section 3712(d) of the California Revenue and Taxation Code, or successor statue, which survives a sale of tax -deeded property. 3. RIGHT OF ENTRY. DPR or its agent or employees may enter onto the Property at times reasonably acceptable to Owner(s) to ascertain whether the use restrictions set forth above are being observed. 4. REMEDIES. Any act, conveyance, contract, or authorization by Owner(s) whether written or oral which uses or would cause to be used or would permit use of the Property contrary to the terms of this Deed Restriction will be deemed a violation and a breach hereof. DPR may pursue any and all available legal and/or equitable remedies to enforce the terms and conditions of this Deed Restriction up to and including a lien sale of the property. In the event of a breach, any forbearance on the part of DPR to enforce the terms and provisions hereof shall not be deemed a waiver of enforcement rights regarding any subsequent breach. SEVERABILITY. If any provision of these restrictions is held to be invalid, or for any reason becomes unenforceable, no other provision shall be affected or impaired. Dated: 20 Business Name (if property is owned by a business): Owner(s) Name(s): City of Temecula Attest: Signed: Randi Johl, Director of Legislative Affairs/Cites Aaron Adams, City Manager PRINT/TYPE NAME & TITLE OF ABOVE PRINT/TYPE NAME & TITLE OF ABOVE (ADDITIONAL SIGNATURE, AS REQUIRED) (GRANTEE'S AUTHORIZED REPRESENTATIVE) APPROVED AS TO FORM: Peter M. Thorson, City Attorney **NOTARY ACKNOWLEDGEMENT ON THE NEXT PAGE** A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of On before me, a Notary Public, personally appeared , who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) EXHIBIT `A' LEGAL DESCRIPTION A portion of Lot 14 as said Lot is shown on that certain Final Map entitled "Tract No. 3334", filed for record in the office of the Riverside County Recorder on July 8, 1965, in Book 54 of Maps, at Page 25, situate within the City of Temecula, County of Riverside, State of California, being more particularly described as follows: COMMENCING at the southeasterly terminus of that certain centerline tangent of Margarita Road delineated on said final map as "N 81055'10" W 630.24' ", said Margarita Road being shown on said Final Map as "South General Kearny Road'; Thence from said POINT OF COMMENCEMENT, South 42017'21" West a distance of 784.38 feet, to the TRUE POINT OF BEGINNING; Thence from said TRUE POINT OF BEGINNING, continuing within said Lot 14, the following twelve (12) arcs, courses and distances: 1) North 76045'53" West, a distance of 268.25 feet to a point bearing South 15*11'25" West a distance of 629.42 feet from the northwesterly terminus of said centerline tangent of Margarita Road; 2) North 20000'44" West a distance of 49.56 feet; 31, North 70°4336' East a distance of 126.59 feet; 4) North 17*16'10" West a distance of 18.50 feet; 5) North 71011'09" East a distance of 13.34 feet; 6) North 71001'56" East a distance of 32.59 feet; 7) South 19015'50" East a distance of 38.46 feet; 8) North 70045'03" East a distance of 102.06 feet; 9) North 7W37'53" East a distance of 17.62 feet; 10) From a radial line bearing North 31 °54'38" West from the center of a 7.13 foot radius non -tangent curve concave southwesterly, 14.03 feet along the arc of said curve, through a central angle of 112°43' 17"; 11) South 01 027'35" East a distance of 165.83 feet; 12) South 53032'28" West a distance of 24.94 feet to the TRUE POINT OF BEGINNING. Containing 35,748 square feet (0.821 acres) of land, more or less. See "EXHIBIT 'B', plat to accompany description" attached hereto and made a part hereof. The Basis of Bearings for this legal description is identical to said Final Map entitled "Tract No. 3334" filed for record in the office of the Riverside County Recorder on July 8, 1965, in Book 54 of Maps, at Page 25. Pursuant to Section 8761(b) of the Professional Land Surveyor's Act, this description was prepared by me, or under my responsible charge, \O�NL LAk�s cy p 4w-�Q�'E. h*--- q,� 'fG Andrew P. Tapley, PLS 9554 Date: 04/26/2024 /1 PLAT TO ACCOMPANY DESCRIPTION *ORTION OF LOT 14, IN THE CITY D TEMACULA, COUNTY OF RIVERSIDE, CALIFORNIA I PARCEL1 LEGEND PliC = POINT OF COMMENCEMENT TPI\E[ = TRUE POINT OFBEGINNING (R) = RADIAL BEARING = DOG PARK | AREA=35.748+/- S.F.(0.821+/-AC) TRACT NO. 2053 co ' Es DEL SOL MARGATTA ROAD I— P.O.C. LOT1G TRACT NO. 3334 NL LA CL- IT kFT 4126/2024 ANDRtW P. TAP -LEY, P.L.S. 9554 DATE �_ EXHIBIT 551355 PLAT TO ACCOMPANY DESCRIPTIOIA PORTION OF LOT 14, IN THE CITY TEMACULA, COUNTY OF I;s \Al V4 DOG PARK PORTION OF LOT 14 TRACT NO. 3334 M.B.54125-30 IV '6747753"VV 268-25' LOT 16 TRACT NO. 3334 M.B.54/25-30 CURVE DATA TABLE LINE # DELTA RADIUS LENGTH cl 112'43'17" 7,13' 14.03' LEGEND P.O.C. = POINT OF COMMENCEMENT T.P.O.B. = TRUE POINT OF BEGINNING (R) = RADIAL BEARING DOG PARK AREA = 35,748+/- S.F. (0,821 +/- AC) Z-) co L6 CD ui u') M �lk LINE TABLE LINE # BEARING DISTANCE Ll N20'00'44"W 49.56' L2 N17*16*10"W 18.50' L3 N71'11'09"E 13.34' L4 N71'01'56"E 32.59' L5 S19'15'50"E 38.46' L6 N70'37'53"E 17.62' L7 S53'32'28"W 24.94' DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 State of California - Natural Resources Agency DEPARTMENT OF PARKS AND RECREATION GRANT CONTRACT 2018 Parks Bond Act Per Capita Grant Program GRANTEE City of Temecula THE PROJECT PERFORMANCE PERIOD is from July 01, 2018 through June 30, 2024 CONTRACT PERFORMANCE PERIOD is from July 01, 2018 through June 30, 2048 The GRANTEE agrees to the terms and conditions of this Contract, and the State of California, acting through its Director of the Department of Parks and Recreation, pursuant to the State of California, agrees to fund the total State grant amount indicated below. The GRANTEE agrees to complete the GRANT SCOPE(s) as defined in the GRANT SCOPE/Cost Estimate Form or acquisition documentation for the application(s) filed with the State of California. The General and Special Provisions attached are made a part of and incorporated into the Contract. City of Tern ula /7 Grantee. C By (Signature of Authorized Representative) Title City Manager Date 7, STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION By LDocuSigned by: WIAD152004346D ... Date 3/4/2022 CERTIFICATION OF FUNDING (For State Use Only) _ CONTRACT NO AMENDMENT NO FISCAL SUPPLIER I.D. PROJECT NO. C9801506 0000007296 1 18-33-038 AMOUNT ENCUMBERED BY THIS DOCUMENT FUND. $177,952.00 1 Drought, Water, Cln Air, Cstl Protc, Outdoor Fund AMOUNT ENCUMBERED FOR THIS ITEM CHAPTER STATUTE FISCAL YEAR ACT 3790-101-6088 29 18 2021 /22 AMOUNT ENCUMBERED TO DATE Reporting Structured. Accaunt/A{i Account. j ACTIVITY CODE PROJECT I WORK PHASE $177,952.00 37900091 -9432000-5432000000 69801 DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 I. RECITALS This CONTRACT is entered into between the California Department of Parks and Recreation (hereinafter referred to as "GRANTOR," "DEPARTMENT' or "STATE") and City of Temecula (hereinafter referred to as "GRANTEE"). The DEPARTMENT hereby grants to GRANTEE a sum (also referred to as "GRANT MONIES") not to exceed $177,952 , subject to the terms and conditions of this AGREEMENT and the 2018/19 California State Budget, Chapter 29, statutes of 2018, Item number— 3790-101-6088 (appropriation chapter and budget item number hereinafter referred to as "PER CAPITA GRANT'). These funds shall be used for completion of the GRANT SCOPE(S). The Grant Performance Period is from July 01, 2018 to June 30. 2024 II. GENERAL PROVISIONS A. Definitions As used in this CONTRACT, the following words shall have the following meanings: 1. The term "ACT' means the California Drought, Water, Parks Climate, Coastal Protection, and Outdoor Access for All Act of 2018, as referred to in section I of this CONTRACT. 2. The term "APPLICATION" means the individual project APPLICATION packet for a project pursuant to the enabling legislation and/or grant program process guide requirements. 3. The term "DEPARTMENT' or "STATE" means the California Department of Parks and Recreation. 4. The term "DEVELOPMENT' means capital improvements to real property by means of, but not limited to, construction, expansion, and/or renovation, of permanent or fixed features of the property. 5. The term "GRANTEE" means the party described as the GRANTEE in Section I of this CONTRACT. 6. The term "GRANT SCOPE" means the items listed in the GRANT SCOPE/Cost Estimate Form or acquisition documentation found in each of the APPLICATIONS submitted pursuant to this grant. 7. The term "PROCEDURAL GUIDE" means the document identified as the "Procedural Guide for California Drought, Water, Parks, Climate, Coastal Protection, and Outdoor Access For All Act of 2018 Per Capita Program." The DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 PROCEDURAL GUIDE provides the procedures and policies controlling the administration of the grant. B. Project Execution Subject to the availability of GRANT MONIES, the STATE hereby grants to the GRANTEE a sum of money not to exceed the amount stated in Section I of this CONTRACT, in consideration of, and on condition that, the sum be expended in carrying out the purposes as set forth in the scope described in the enabling legislation and referenced in the APPLICATION, Section I of this CONTRACT, and under the terms and conditions set forth in this CONTRACT. The GRANTEE shall assume any obligation to furnish any additional funds that may be necessary to complete the GRANT SCOPE(S). The GRANTEE agrees to submit any change or alteration from the original GRANT SCOPE(S) in writing to the STATE for prior approval. This applies to any and all changes that occur after STATE has approved the APPLICATION. Changes in the GRANT SCOPE(S) must be approved in writing by the STATE. 2. The GRANTEE shall complete the GRANT SCOPE(S) in accordance with the time of the Performance Period set forth in Section I of this CONTRACT, and under the terms and conditions of this CONTRACT. 3. The GRANTEE shall comply with the California Environmental Quality Act Public Resources Code, Section 21000, et seq., Title 14, California Code of Regulations; Section 15000 et seq.). 4. The GRANTEE shall comply with all applicable current laws and regulations affecting DEVELOPMENT projects, including, but not limited to, legal requirements for construction contracts, building codes, health and safety codes, and laws and codes pertaining to individuals with disabilities, including but not limited to the Americans With Disabilities Act of 1990 (42 U.S.C. §12101 et seq.) and the California Unruh Act (California Civil Code §51 et seq.). C. Project Costs 1. GRANTEE agrees to abide by the PROCEDURAL GUIDE. 2. GRANTEE acknowledges that STATE may make reasonable changes to its procedures as set forth in the PROCEDURAL GUIDE. If STATE makes any changes to its procedures and guidelines, STATE agrees to notify GRANTEE within a reasonable time. D. Project Administration 1. If GRANT MONIES are advanced for DEVELOPMENT projects, the advanced funds shall be placed in an interest bearing account until expended. Interest earned on the advanced funds shall be used on the project as approved by the STATE. If grant monies are advanced and not expended, the unused portion of the 17 DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 grant and any interest earned shall be returned to the STATE within 60 days after project completion or end of the Grant Performance Period, whichever is earlier. 2. The GRANTEE shall submit written project status reports within 30 calendar days after the STATE has made such a request. In any event, the GRANTEE shall provide the STATE a report showing total final project expenditures within 60 days of project completion or the end of the grant performance period, whichever is earlier. The Grant Performance Period is identified in Section I of this CONTRACT. 3. The GRANTEE shall make property or facilities acquired and/or developed pursuant to this contract available for inspection upon request by the STATE. E. Project Termination 1. Project Termination refers to the non -completion of a GRANT SCOPE. Any grant funds that have not been expended by the GRANTEE shall revert to the STATE. 2. The GRANTEE may unilaterally rescind this CONTRACT at any time prior to the commencement of the project. The commencement of the project means the date of the letter notifying GRANTEE of the award or when the funds are appropriated, whichever is later. After project commencement, this CONTRACT may be rescinded, modified or amended only by mutual agreement in writing between the GRANTEE and the STATE, unless the provisions of this CONTRACT provide that mutual agreement is not required. 3. Failure by the GRANTEE to comply with the terms of the (a) PROCEDURAL GUIDE, (b) any legislation applicable to the ACT, (c) this CONTRACT as well as any other grant contracts, specified or general, that GRANTEE has entered into with STATE, may be cause for suspension of all obligations of the STATE unless the STATE determines that such failure was due to no fault of the GRANTEE. In such case, STATE may reimburse GRANTEE for eligible costs properly incurred in performance of this CONTRACT despite non-performance of the GRANTEE. To qualify for such reimbursement, GRANTEE agrees to mitigate its losses to the best of its ability. 4. Any breach of any term, provision, obligation or requirement of this CONTRACT by the GRANTEE shall be a default of this CONTRACT. In the case of any default by GRANTEE, STATE shall be entitled to all remedies available under law and equity, including but not limited to: a) Specific Performance; b) Return of all GRANT MONIES; c) Payment to the STATE of the fair market value of the project property or the actual sales price, whichever is higher; and d) Payment to the STATE of the costs of enforcement of this CONTRACT, including but not limited to court and arbitration costs, fees, expenses of litigation, and reasonable attorney fees. 5. The GRANTEE and the STATE agree that if the GRANT SCOPE includes DEVELOPMENT, final payment may not be made until the work described in the GRANT SCOPE is complete and the GRANT PROJECT is open to the public. F. Budget Contingency Clause 3 DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 If funding for any fiscal year is reduced or deleted by the budget act for purposes of this program, the STATE shall have the option to either cancel this contract with no liability occurring to the STATE, or offer a CONTRACT amendment to GRANTEE to reflect the reduced grant amount. This Paragraph shall not require the mutual agreement as addressed in Paragraph E, provision 2, of this CONTRACT. G. Hold Harmless 1. The GRANTEE shall waive all claims and recourse against the STATE including the right to contribution for loss or damage to persons or property arising from, growing out of or in any way connected with or incident to this CONTRACT except claims arising from the concurrent or sole negligence of the STATE, its officers, agents, and employees. 2. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the ACQUISITION, DEVELOPMENT, construction, operation or maintenance of the property described as the project which claims, demands or causes of action arise under California Government Code Section 895.2 or otherwise except for liability arising out of the concurrent or sole negligence of the STATE, its officers, agents, or employees. 3. The GRANTEE agrees that in the event the STATE is named as codefendant under the provisions of California Government Code Section 895 et seq., the GRANTEE shall notify the STATE of such fact and shall represent the STATE in the legal action unless the STATE undertakes to represent itself as codefendant in such legal action in which event the GRANTEE agrees to pay the STATE's litigation costs, expenses, and reasonable attorney fees. 4. The GRANTEE and the STATE agree that in the event of judgment entered against the STATE and the GRANTEE because of the concurrent negligence of the STATE and the GRANTEE, their officers, agents, or employees, an apportionment of liability to pay such judgment shall be made by a court of competent jurisdiction. Neither party shall request a jury apportionment. 5. The GRANTEE shall indemnify, hold harmless and defend the STATE, its officers, agents and employees against any and all claims, demands, costs, expenses or liability costs arising out of legal actions pursuant to items to which the GRANTEE has certified. The GRANTEE acknowledges that it is solely responsible for compliance with items to which it has certified. H. Financial Records 1. The GRANTEE shall maintain satisfactory financial accounts, documents, including loan documents, and all other records for the project and to make them available to the STATE for auditing at reasonable times. The GRANTEE also agrees to retain such financial accounts, documents and records for five years following project 4 DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 termination or issuance of final payment, whichever is later. 2. The GRANTEE shall keep such records as the STATE shall prescribe, including records which fully disclose (a) the disposition of the proceeds of STATE funding assistance, (b) the total cost of the project in connection with such assistance that is given or used, (c) the amount and nature of that portion of the project cost supplied by other sources, and (d) any other such records that will facilitate an effective audit. 3. The GRANTEE agrees that the STATE shall have the right to inspect and make copies of any books, records or reports pertaining to this contract or matters related thereto during regular office hours. The GRANTEE shall maintain and make available for inspection by the STATE accurate records of all of its costs, disbursements and receipts with respect to its activities under this contract. Such accounts, documents, and records shall be retained by the GRANTEE for at least five years following project termination or issuance of final payment, whichever is later. 4. The GRANTEE shall use a generally accepted accounting system. I. Use of Facilities 1. The GRANTEE agrees that the GRANTEE shall operate and maintain the property acquired or developed with the GRANT MONIES, for the duration of the Contract Performance Period. 2. The GRANTEE agrees that, during the Contract Performance Period, the GRANTEE shall use the property acquired or developed with GRANT MONIES under this contract only for the purposes of this grant and no other use, sale, or other disposition or change of the use of the property to one not consistent with its purpose shall be permitted except as authorized by the STATE and the property shall be replaced with property of equivalent value and usefulness as determined by the STATE. 3. The property acquired or developed may be transferred to another entity if the successor entity assumes the obligations imposed under this CONTRACT and with the approval of STATE. 4. Any real Property (including any portion of it or any interest in it) may not be used as security for any debt or mitigation, without the written approval of the STATE provided that such approval shall not be unreasonably withheld as long as the purposes for which the Grant was awarded are maintained. Any such permission that is granted does not make the STATE a guarantor or a surety for any debt or mitigation, nor does it waive the STATE'S rights to enforce performance under the Grant CONTRACT. DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 5. All real property, or rights thereto, acquired with GRANT MONIES shall be subject to an appropriate form of restrictive title, rights, or covenants approved by the STATE. If the project property is taken by use of eminent domain, GRANTEE shall reimburse STATE an amount at least equal to the amount of GRANT MONIES received from STATE or the pro -rated full market value of the real property, including improvements, at the time of sale, whichever is higher. 6. If eminent domain proceedings are initiated against GRANTEE, GRANTEE shall notify STATE within 10 days of receiving the complaint. J. Nondiscrimination 1. The GRANTEE shall not discriminate against any person on the basis of sex, race, color, national origin, age, religion, ancestry, sexual orientation, or disability in the use of any property or facility developed pursuant to this contract. 2. The GRANTEE shall not discriminate against any person on the basis of residence except to the extent that reasonable differences in admission or other fees may be maintained on the basis of residence and pursuant to law. 3. All facilities shall be open to members of the public generally, except as noted under the special provisions of this project contract or under provisions of the enabling legislation and/or grant program. K. Severability If any provision of this CONTRACT or the application thereof is held invalid, that invalidity shall not affect other provisions or applications of the CONTRACT which can be given effect without the invalid provision or application, and to this end the provisions of this CONTRACT are severable. L. Liability STATE assumes no responsibility for assuring the safety or standards of construction, site improvements or programs related to the GRANT SCOPE. The STATE'S rights under this CONTRACT to review, inspect and approve the GRANT SCOPE and any final plans of implementation shall not give rise to any warranty or representation that the GRANT SCOPE and any plans or improvements are free from hazards or defects. 2. GRANTEE will secure adequate liability insurance, performance bond, and/or other security necessary to protect the GRANTEE's and STATE'S interest against poor workmanship, fraud, or other potential loss associated with completion of the grant project. M. Assignability C DocuSign Envelope ID: C5F744EB-4BB8-4B76-90CF-3A20A22B8CC3 Without the written consent of the STATE, the GRANTEE'S interest in and responsibilities under this CONTRACT shall not be assignable by the GRANTEE either in whole or in part. N. Use of Grant Monies GRANTEE shall not use any grant funds (including any portion thereof) for the purpose of making any leverage loan, pledge, promissory note or similar financial device or transaction, without: 1) the prior written approval of the STATE; and 2) any financial or legal interests created by any such leverage loan, pledge, promissory note or similar financial device or transaction in the project property shall be completely subordinated to this CONTRACT through a Subordination Agreement provided and approved by the STATE, signed by all parties involved in the transaction, and recorded in the County Records against the fee title of the project property. O. Section Headings The headings and captions of the various sections of this CONTRACT have been inserted only for the purpose of convenience and are not a part of this CONTRACT and shall not be deemed in any manner to modify, explain, or restrict any of the provisions of this CONTRACT. P. Waiver Any failure by a party to enforce its rights under this CONTRACT, in the event of a breach, shall not be construed as a waiver of said rights; and the waiver of any breach under this CONTRACT shall not be construed as a waiver of any subsequent breach. City of Temecula _ GRANTEE By: Signature ❑ uthorued Repres ntative Title: VA ewvl-s�,n.► Date:12 STATE OF CALIFORNIA DEPAR W NTIZV PARKS AND RECREATION By: soy Date. 3/4/2022 7 Adk The Heart of Southern California Wine Country DOG PARK RENOVATION Parks/Recreation Project Project Description: This project is to design and construct a dog park at Michael "Mike" Naggar Community Park. The dog park will include small and large dog pens, seating, drinking fountains, shade and an agility dog course feature in addition to ADA access. Benefit: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City and Responsive City Government. Core Value: Healthy and Livable City City of Temecula Fiscal Years 2024-28 Capital Improvement Program Project Status: Design is currently at 90%. The project is estimated to be complete "s in Fiscal Year 2023-24. Prior Years 2022-23 Amended 2024-25 2025-26 2026-27 2027-28 Total Project Project Cost: Actuals Adjusted Budget Projected Projected Projected Projected Cost 5801-Ad ministration 25,000 150,000 175,000 5804-Construction 533,484 260,000 793,484 5802-Design & Environmental 15,116 56,400 71,516 cnurro of Funrfc- 4025-Grants 1 247,126 247,126 4002-Measure 5 25,000 357,874 210,000 592,874 4025-GrantS2 200,000 200,000 Total Funding 25,000 605,000 410,000 1 040 000 Future Operating & Maintenance Costs: Total Operating Costs Notes : 1. Proposition 68 Grant from the California Department of Parks and Recreation 2. American Rescue Plan Act (ARPA), signed into law March 11, 2021, grant through the County of Riverside OF TENjtG G ooti ioo t1989 " o Legend Special Zoning Parcels City of Temecula Boundary ❑ Parcels (February 2024) Street Names Highways . HWY . INTERCHANGE . INTERSTATE OFFRAMP ONRAMP . USHWY Hospitals Creeks ❑ Cities Streets <Null> PAVED -- PROPOSED UNPAVED Notes 188.1 0 94.04 188.1 Feet This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be WGS_1984_Web_Mercator_Auxiliary_Sphere accurate, current, or otherwise reliable. © Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION Item No. 16 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works DATE: June 11, 2024 SUBJECT: Accept Dedications of Certain Streets for Public Use and Accept Certain Portions into the City -Maintained Street System PREPARED BY: Ron Moreno, Assistant Director of Public Works Annie Bostre-Le, Stormwater Program Manager RECOMMENDATION: That the City Council adopt the following resolutions entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF CALLE MEDUSA FROM NICOLAS ROAD TO ENFIELD LANE FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF GREEN TREE ROAD FROM PAUBA ROAD TO DEODAR LANE FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF ORMSBY ROAD FROM SANTIAGO ROAD TO ESTERO ROAD FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATION OF PORTIONS OF VIA EL DELORA FROM ORMSBY ROAD TO END OF THE VIA EL DELORA CUL-DE-SAC FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY - MAINTAINED STREET SYSTEM BACKGROUND: During the May 14, 2024, City Council meeting, the City Council considered the recommendation of the Private -Public Street Maintenance Ad Hoc Subcommittee regarding the acceptance of certain streets dedicated for public use that have not been accepted into the City -maintained street system. The Private -Public Street Maintenance Ad Hoc Subcommittee established the following criteria for acceptance: 1. Residential Street with Access: a. Has two access points, one of which connects to a street already maintained by the City OR b. Constructed according to City street standards and connects to a paved street maintained by the City 2. Dedicated for Public Use 3. Not Previously Accepted for Maintenance: No prior acceptance via City Council Resolution 4. Lack of Property/Homeowner's Association: No association to fund street maintenance 5. Absence of Community Facilities or Assessment District: Not part of any district funding street maintenance Based on the criteria above, the City Council determined that the following streets meet these criteria set by the Private -Public Street Maintenance Ad Hoc Subcommittee for inclusion in the City -maintained street system. Said streets are more specifically described in Exhibit "A" to each Resolution. 1. Calle Medusa from Nicolas Road to Enfield Lane 2. Green Tree Road from Pauba Road to Deodar Lane 3. Ormsby Road from Santiago Road to Estero Road, and 4. Via El Delora from Ormsby Road to the end of the cul-de-sac FISCAL IMPACT: Periodic surface and/or structural maintenance will be required every five to eight years. ATTACHMENTS: 1. Resolution - Calle Medusa 2. Resolution - Green Tree Road 3. Resolution - Ormsby Road 4. Resolution - Via El Delora RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF CALLE MEDUSA FROM NICOLAS ROAD TO ENFIELD LANE FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Findings. The City Council finds, determines and declares that: A. The City Council considered the recommendation of the Private -Public Street Maintenance Ad Hoc Subcommittee at the City Council Meeting of May 14, 2024 regarding the acceptance of certain streets dedicated for public use that have not been accepted into the City - maintained street system. B. The City Council agreed that Calle Medusa from Nicolas Road to Enfield Lane (referred to below as "Calle Medusa") satisfied the criteria considered by the Private -Public Street Maintenance Ad Hoc Subcommittee for acceptance into the City -maintained street system. Calle Medusa (i) is a residential street with two points of access (one of which connects to a street within the City's accepted street maintenance program) and/or is a residential street constructed/paved in accordance with City street standards and connects to a paved street that has been accepted by the City into the City -maintained street system; (ii) is dedicated for public use; (iii) has not been accepted for maintenance pursuant to a City Council Resolution; (iv) there is no property association or homeowner's association along the street to implement a funding mechanism for street maintenance; and (v) is not in an area subject to a community facilities district or assessment district to fund street maintenance. The subject portions of Calle Medusa are depicted roughly on EXHIBIT "A" attached hereto and incorporated herein by this reference. C. Calle Medusa was dedicated for public use, namely public street and public utility purposes pursuant to the following Declaration of Dedication, Parcel Maps, and Tract Map recorded in the Official Records of the County of Riverside (referred to collectively as the "Recorded Dedications"): (i) Declaration of Dedication recorded on December 5, 1968 as Document No. 119016; (ii) Parcel Map filed on December 5, 1968 in Book P-1 of Parcel Maps at Pages 44, 45 and 46 (Document 119017) with related Certificate of Correction Number 44687 recorded March 17, 1977; (iii) Parcel Map 6276 filed on February 25, 1975 in Book 17 of Parcel Maps at Page 9 (Document No. 22170); (iv) Parcel Map 6228 filed on March 5, 1975 in Book 17 of Parcel Maps at Page 21 (Document No. 26084); (v) Parcel Map 7822 filed on December 1, 1976 in Book 29 of Parcel Maps at Pages 60-61 (Document No. 184504); (vi) Parcel Map 8847 filed on July 18, 1977 in Book 37 of Parcel Maps at Pages 37-38 (Document No. 134724); (vii) Parcel Map 19276 filed on January 4, 1985 in Book 126 of Parcel Maps at Pages 41 and 42 (Document No. 2683); and (viii) Tract Map 18518-1 filed December 11, 1987 in Book 177 of Maps at Pages 14-21 (Document No. 351065). D. The City desires to accept for public use, namely public street and public utility purposes, those portions of Calle Medusa from Nicolas Road to Enfield Lane made in the above Recorded Dedications and depicted roughly on EXHIBIT "A" hereto that were not previously accepted for public use by the County of Riverside and/or the City of Temecula. E. Further, the City desires to accept said portions of Calle Medusa from Nicolas Road to Enfield Lane depicted roughly on EXHIBIT "A" hereto into the City -maintained street system in accordance with Streets and Highways Code section 1806(b). Section 2. Acceptance of Dedication of Calle Medusa from Nicolas Road to Enfield Lane for Public Street and Public Utility Purposes. The City Council hereby accepts for public use, namely public street and public utility purposes, those portions of Calle Medusa from Nicolas Road to Enfield Lane roughly depicted on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedications, but were not previously accepted by the County of Riverside and/or the City of Temecula. Section 3. Acceptance of Calle Medusa from Nicolas Road to Enfield Lane into the City -Maintained Street System. The City hereby accepts into the City -maintained street system pursuant to Streets and Highways Code section 1806(b), those portions of Calle Medusa from Nicolas Road to Enfield Lane depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedications. Section 4. Recording of Resolution. The City Clerk shall cause a certified copy of this Resolution to be recorded in the Official Records of the County of Riverside. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 I th day of June 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT "A" ROUGH DEPICTION OF CALLE MEDUSA FROM NICOLAS ROAD TO ENFIELD LANE VN RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF GREEN TREE ROAD FROM PAUBA ROAD TO DEODAR LANE FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY - MAINTAINED STREET SYSTEM THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Findings. The City Council finds, determines and declares that: A. The City Council considered the recommendation of the Private -Public Street Maintenance Ad Hoc Subcommittee at the City Council Meeting of May 14, 2024 regarding the acceptance of certain streets dedicated for public use that have not been accepted into the City - maintained street system. B. The City Council agreed that Green Tree Road from Pauba Road to Deodar Lane (referred to below as "Green Tree Road") satisfied the criteria considered by the Private -Public Street Maintenance Ad Hoc Subcommittee for acceptance into the City -maintained street system. Green Tree Road (i) is a residential street with two points of access (one of which connects to a street within the City's accepted street maintenance program) and/or is a residential street constructed/paved in accordance with City street standards and connects to a paved street that has been accepted by the City into the City -maintained street system; (ii) is dedicated for public use; (iii) has not been accepted for maintenance pursuant to a City Council Resolution; (iv) there is no property association or homeowner's association along the street to implement a funding mechanism for street maintenance; and (v) is not in an area subject to a community facilities district or assessment district to fund street maintenance. The Subject Portions of Green Tree Road are depicted roughly on EXHIBIT "A" attached hereto and incorporated herein by this reference. C. Green Tree Road was dedicated for public use, namely public street and public utility purposes, pursuant to the following Parcel Maps, Tract Map, and described on a Record of Survey recorded in the Official Records of the County of Riverside (referred to collectively as "Recorded Dedications"): (i) Parcel Map 13018 filed on September 21, 1979 in Book 70 of Parcel Maps at Page 9 (Document No. 200490); (ii) Parcel Map 13428 filed on October 27, 1980 in Book 83 of Parcel Maps at Pages 99 and 100 (Document No. 199498); (iii) Parcel Map 14346 filed on February 8, 1980 in Book 75 of Parcel Maps at Page 18 (Document No. 27196); (iv) Parcel Map 15076 filed on January 16, 1981 in Book 87 of Parcel Maps at Pages 36 and 37 (Document No. 8285); (v) Parcel Map 15287 filed on January 26, 1981 in Book 87 of Parcel Maps at Page 68 (Document 13930); (vi) Parcel Map 18610 filed on October 27, 1982 in Book 110 of Parcel Maps at Page 6 (Document No 186396); (vii) Parcel Map 19553 filed on February 29, 1984 in Book 120 of Parcel Maps at Pages 81 and 82 (Document No. 42129); (viii) Parcel Map 22610 filed on February 26, 1988 in Book 149 of Parcel Maps at Pages 3 and 4 (Document No. 51228); (ix) Parcel Map 22629 filed on November 24, 1992 in Book 178 of Parcel Maps at Pages 25 and 26 (Document No. 449318); (x) Record of Survey filed on April 29, 2003 in Book 115 Records of Survey at Pages 16-19 of Records of Survey (Document No. 2003-300999); and (xi) Tract Map 26521 filed August 17, 2000 in Book 295 of Maps at Pages 4-6 (Document No. 2000-322317). D. The City desires to accept for public use, namely public street and public utility purposes, those portions of Green Tree Road made in the above Recorded Dedications and depicted roughly on EXHIBIT "A" hereto that were not previously accepted for public use by the County of Riverside and/or the City of Temecula. E. Further, the City desires to accept said portions of Green Tree Road from Pauba Road to Deodar Lane depicted roughly on EXHIBIT "A" hereto into the City -maintained street system in accordance with Streets and Highways Code section 1806(b). Section 2. Acceptance of Dedication of Green Tree Road from Pauba Road to Deodar Lane for Public Street and Public Utility PLaMoses. The City Council hereby accepts for public use, namely public street and public utility purposes, those portions of Green Tree Road from Pauba Road to Deodar Lane depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedications, but were not previously accepted by the County of Riverside and/or the City of Temecula. Section 3. Acceptance of Green Tree Road from Pauba Road to Deodar Lane into the City -Maintained Street S. sue. The City hereby accepts into the City -maintained street system pursuant to Streets and Highways Code section 1806(b), those portions of Green Tree Road from Pauba Road to Deodar Lane depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedications. Section 4. Recording of Resolution. The City Clerk shall cause a certified copy of this Resolution to be recorded in the Official Records of the County of Riverside. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this l lth day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT "A" GREEN TREE ROAD FROM PAUBA ROAD TO DEODAR LANE 0o ,41N CA i, RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATIONS OF PORTIONS OF ORMSBY ROAD FROM SANTIAGO ROAD TO ESTERO ROAD FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Findings. The City Council finds, determines and declares that: A. The City Council considered the recommendation of the Private -Public Street Maintenance Ad Hoc Subcommittee at the City Council Meeting of May 14, 2024 regarding the acceptance of certain streets dedicated for public use that have not been accepted into the City - maintained street system. B. The City Council agreed that Ormsby Road from Santiago Road to Estero Road (referred to below as "Ormsby Road") satisfied the criteria considered by the Private -Public Street Maintenance Ad Hoc Subcommittee for acceptance into the City -maintained street system. Ormsby Road (i) is a residential street with two points of access (one of which connects to a street within the City's accepted street maintenance program) and/or is a residential street constructed/paved in accordance with City street standards and connects to a paved street that has been accepted by the City into the City -maintained street system; (ii) is dedicated for public use; (iii) has not been accepted for maintenance pursuant to a City Council Resolution; (iv) there is no property association or homeowner's association along the street to implement a funding mechanism for street maintenance; and (v) is not in an area subject to a community facilities district or assessment district to fund street maintenance. The subject portions of Ormsby Road are depicted roughly on EXHIBIT "A" attached hereto and incorporated herein by this reference. C. Ormsby Road was dedicated for public use, namely public street and public utility purposes, pursuant to the following Declaration of Dedication, Parcel Maps, and Tract Map recorded in the Official Records of the County of Riverside (referred to collectively as "Recorded Dedications"): (i) Declaration of Dedication recorded on December 13, 1976 as Document Number 191103; (ii) Parcel Map 8325 filed on November 21, 1977 in Book 42 of Parcel Maps at Pages 49-50 (Document No. 232435); (iii) Parcel Map 8632 filed on December 14, 1977 in Book 43 of Parcel Maps at Pages 48 and 49 (Document No. 248319); (iv) Parcel Map 13889 filed on May 8, 1980 in Book 77 of Parcel Maps at Pages 98 and 99 (Document No. 87398); (v) Parcel Map 13888 filed on April 29, 1982 in Book 104 of Parcel Maps at Pages 10 and 11 (Document No. 73175); (vi) Parcel Map 15111 filed on July 7, 1983 in Book 115 of Parcel Maps at Pages 71 and 72 (Document No. 136186); (vii) Parcel Map 16705 filed on September 30, 1981 in Book 96 of Parcel Maps at Pages 39 and 40 (Document No. 184438); (viii) Parcel Map 24633 filed on August 22, 1994 in Book 183 of Parcel Maps at Pages 86 and 87 (Document No. 326541); (ix) Parcel Map 25538 filed on August 22, 1994 in Book 183 of Parcel Maps at Pages 88 and 89 (Document No. 327074); (x) Parcel Map 28962 filed on July 19, 1999 in Book 194 of Parcel Maps at Pages 40 -41 (Document No. 320086); (xi) Parcel Map 30178 filed on August 6, 2002 in Book 202 of Parcel Maps at Pages 57-58 (Document No. 2002-430693); (xii) Parcel Map 30404 filed on November 24, 2010 in Book 232 of Parcel Maps at Pages 15-16 (Document No. 2010-0567437); and (xiii) Tract No. 18583 filed on April 10, 1986 in Book 157 of Maps at Pages 1-3 (Document No. 83055). D. Ormsby Road was formerly referred to as Calle Francis in several of the Recorded Dedications. E. The City desires to accept for public use, namely public street and public utility purposes, those portions of Ormsby Road made in the above Recorded Dedications and depicted roughly on EXHIBIT "A" hereto that were not previously accepted for public use by the County of Riverside and/or the City of Temecula. F. Further, the City desires to accept said portions of Ormsby Road from Santiago Road to Estero Road depicted roughly on EXHIBIT "A" hereto into the City -maintained street system in accordance with Streets and Highways Code section 1806(b). Section 2. Acceptance of Dedication of Ormsbv Road from Santiago Road to Estero Road for Public Street and Public Utility PpMoses. The City Council hereby accepts for public use, namely public street and public utility purposes, those portions of Ormsby Road from Santiago Road to Estero Road depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedications, but were not previously accepted by the County of Riverside and/or the City of Temecula. Section 3. Acceptance of Ormsby Road from Santiago Road to Estero Road into the City -Maintained Street S. sue. The City hereby accepts into the City -maintained street system pursuant to Streets and Highways Code section 1806(b), those portions of Ormsby Road from Santiago Road to Estero Road depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedications. Section 4. Recording of Resolution. The City Clerk shall cause a certified copy of this Resolution to be recorded in the Official Records of the County of Riverside. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this l lth day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT "A" ROUGH DEPICTION OF ORMSBY ROAD FROM SANTIAGO ROAD TO ESTERO ROAD ESTERO 5T y O r n v�R4� x0 GQV14,P N d VIA E4-QELORA SWOO'O RD RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING DEDICATION OF PORTIONS OF VIA EL DELORA FROM ORMSBY ROAD TO END OF THE VIA EL DELORA CUL-DE-SAC FOR PUBLIC USE AND ACCEPTING SAID PORTIONS INTO THE CITY -MAINTAINED STREET SYSTEM THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Findings. The City Council finds, determines and declares that: A. The City Council considered the recommendation of the Private -Public Street Maintenance Ad Hoc Subcommittee at the City Council Meeting of May 14, 2024 regarding the acceptance of certain streets dedicated for public use that have not been accepted into the City - maintained street system. B. The City Council agreed that Via El Delora from Ormsby Road to end of the Via El Delora cul-de-sac (referred to below as "Via El Delora") satisfied the criteria considered by the Private -Public Street Maintenance Ad Hoc Subcommittee for acceptance into the City -maintained street system. Via El Delora (i) is a residential street with two points of access (one of which connects to a street within the City's accepted street maintenance program) and/or is a residential street constructed/paved in accordance with City street standards and connects to a paved street that has been accepted by the City into the City -maintained street system; (ii) is dedicated for public use; (iii) has not been accepted for maintenance pursuant to a City Council Resolution; (iv) there is no property association or homeowner's association along the street to implement a funding mechanism for street maintenance; and (v) is not in an area subject to a community facilities district or assessment district to fund street maintenance. The subject portions of Via El Delora are depicted roughly on EXHIBIT "A" attached hereto and incorporated herein by this reference. C. Via El Delora was dedicated for public use, namely public street and public utility purposes, pursuant to Parcel Map 13889 filed on May 8, 1980 in Book 77 of Parcel Maps at Pages 98 and 99 (Document No. 87398) (referred to as "Recorded Dedication"). D. The City desires to accept the for public use, namely public street and public utility purposes, those portions of Via El Delora from Ormsby Road to end of the Via El Delora cul-de- sac made in the above Recorded Dedication and depicted roughly on EXHIBIT "A" hereto that were not previously accepted for public use by the County of Riverside and/or the City of Temecula. E. Further, the City desires to accept said portions of Via El Delora from Ormsby Road to end of the Via El Delora cul-de-sac depicted roughly on EXHIBIT "A" hereto into the City - maintained street system in accordance with Streets and Highways Code section 1806(b). Section 2. Acceptance of Dedication of Via El Delora from Ormsby Road to end of the Via El Delora cul-de-sac for Public Street and Public Utility Purposes. The City Council hereby accepts for public use, namely public street and public utility purposes, those portions of Via El Delora from Ormsby Road to end of the Via El Delora cul-de-sac depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedication, but were not previously accepted by the County of Riverside and/or the City of Temecula. Section 3. Acceptance of Via El Delora from Ormsby Road to end of the Via El Delora cul-de-sac into the City -Maintained Street System. The City hereby accepts into the City - maintained street system pursuant to Streets and Highways Code section 1806(b), those portions of Via El Delora from Ormsby Road to end of the Via El Delora cul-de-sac depicted roughly on EXHIBIT "A" hereto, which were dedicated for public use in the Recorded Dedication. Section 4. Recording of Resolution. The City Clerk shall cause a certified copy of this Resolution to be recorded in the Official Records of the County of Riverside. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 Vh day of June, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 1 Ith day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk EXHIBIT "A" ROUGH DEPICTION OF VIA EL DELORA FROM ORMSBY ROAD TO END OF THE VIA EL DELORA CUL-DE-SAC Item No. 17 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Accept Improvements and File the Notice of Completion for the Margarita Recreation Center, PW 17-21 PREPARED BY: Amer Attar, Engineering Manager Nino Abad, Senior Civil Engineer RECOMMENDATION: That the City Council: 1. Accept the construction of the Margarita Recreation Center, PW17-21, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion if no liens have been filed. BACKGROUND: On March 9, 2021 the City Council awarded a design -build contract to De La Secura Builders, Inc (DLS) for the design and construction of the Margarita Recreation Center (MRC), PW17-21 in the amount of $8,680,459. The City Council also authorized the City Manager to approve contract change orders up to a contingency amount of $120,000. On September 13, 2022 the City Council approved an increase to the contingency in the amount of $895,000. With this addition, the total encumbrance of the project is $9,695,450. The completed project included the total demolition of the existing building and the construction of the new MRC. Facilities at the new MRC include a multipurpose room with operable partition, classroom, dance/fitness room, kitchen, administrative offices, aquatics office, lifeguard office, first aid room, locker rooms, restrooms, two outdoor patio areas, a 75' x 65' pool, and a pool equipment/storage building. DLS has completed the work in accordance with the approved design -build contract, general conditions, approved construction contract change orders, and to the satisfaction of the Director of Public Works/City Engineer. All work will be warranted for a period of one year from January 28, 2024, the day the City gained beneficial use of the project improvements. The retention for this project will be released pursuant to the provisions of Public Contract Code 7107. A portion of the retention will be held for warranty purposes per the terms of the design -build contract. The amount of the design -build contract was $8,680,459. Six (6) contract change orders were issued totaling $811,558.76. The final contract amount totaled $9,492,017.76. FISCAL IMPACT: There is no fiscal impact associated with accepting the project and filing and recording the Notice of Completion. ATTACHMENTS: 1. Notice of Completion 2. Contractor's Affidavit and Final Release RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to De La Secura Builder, Inc., 1975 N Batavia St, Orange, CA 92685 to perform the following work of improvement: Margarita Recreation Center Project No. PW17-21 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on June 11, 2024. That upon said contract The Ohio Casualty Insurance Company was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: Margarita Recreation Center 29119 Margarita Rd Temecula, CA 92591 Project No. PW17-21 6. The location of said property is: Citywide, Temecula, California. Dated at Temecula, California, this 11t" day of June, 2024. City of Temecula Randi Johl, City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 11th day of June, 2024. City of Temecula Randi Johl, City Clerk CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE for MARGARITA RECREATION CENTER PROJECT NO. PW17-21 This is to certify that De La Secura, Inc. dba DLS Builders (hereinafter the "Contractor") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the Contractor or by any of the Contractor's agents, employees or subcontractors used or in contribution to the execution of its Contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as MARGARITA RECREATION CENTER, PROJECT NO. PW17-21, situated in the City of Temecula, State of California, more particularly described as follows: 29119 MARGARITA RD, TEMECULA, CA 92591 ADDRESS OR DESCRIBE LOCATION OF WORK The Contractor declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the Contractor. Further, in connection with the final payment of the Contract, the Contractor hereby disputes the following amounts: Description Dollar Amount to Dispute *Stop Payment Notice - Mora Glazing $21,698.86 ($27,123.58 Bonded) *Stop Payment Notice - Precision Contractors, Inc $65,249.26 ($81,560.33 Bonded) *DLS Builders has submitted release bonds for 125% of the Stop Notice amounts to release the above stop payment notices. Thus, City should not withhold any retention funds on account of the above stop payment notices. Pursuant to Public Contract Code Section 7100, the Contractor does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the Contractor by reason of payment by the City of Temecula of any contract amount which the Contractor has not disputed above. Dated: 2 y Z By: Print Name and Title RELEASE R-1 Item No. 18 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Accept Improvements and File the Notice of Completion for the Citywide Concrete Repairs for Fiscal Year 2022-23, PW23-17 PREPARED BY: Amer Attar, Engineering Manager Emalee Sena, Engineering Technician II RECOMMENDATION: That the City Council: 1. Accept the construction of the citywide concrete repairs for fiscal year 2022-23, PW23- 17, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the final contract amount; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion if no liens have been filed. BACKGROUND: On October 24, 2023, the City Council awarded a construction contract to Loamic Builders, Inc. for the construction of the Citywide Concrete Repairs Project, PW23-17 in the amount of $318,244.27. The City Council also authorized the City Manager to approve construction contract change orders for the contingency amount of $31,824.43., which is 10% of the contract amount. On January 9, 2024, the City Council approved an increase to the construction contingency in the amount of $100,000. With this addition, the total encumbrance of the project is $450,068.70. The completed project included repairs to concrete facilities at over one hundred and seven (107) locations. Existing curb and gutter, sidewalks, access ramps, cross gutters, and sidewalk drains were removed and replaced. In addition, concrete access ramps were upgraded to ADA standards at several locations near Vail Ranch Middle School and the Winchester Road / Jefferson Ave northern median was recessed to enhance traffic flow. Loamic Builders, Inc. has completed the work in accordance with the approved specifications, approved construction contract change orders, and to the satisfaction of the Director of Public Works/City Engineer. All work will be warranted for a period of one year from April 29, 2024, the day the City gained beneficial use of the project improvements. The retention for this project will be released pursuant to the provisions of Public Contract Code 7107. The amount of the construction contract was $318,244.27. Two (2) construction contract change orders were issued totaling $124,235.38. The final contract amount totaled $442,479.65. FISCAL IMPACT: There is no fiscal impact associated with accepting the project and filing and recording the Notice of Completion. ATTACHMENTS: 1. Notice of Completion 2. Maintenance Bond 3. Contractor's Affidavit and Final Release RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to Loamic Builders Inc., 8880 Blanchard Ave, Fontana, CA 92335 to perform the following work of improvement: Citywide Concrete Repairs FY 2022-23 Project No. PW23-17 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on June 11, 2024. That upon said contract Patriot Risk and Insurance Services was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: Citywide Concrete Repairs FY 2022-23 Project No. PW23-17 6. The location of said property is: Citywide, Temecula, California. Dated at Temecula, California, this 11t' day of June, 2024. City of Temecula Randi Johl, City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 11th day of June, 2024. City of Temecula Randi Johl, City Clerk CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS BOND NO. 7453627-M MAINTENANCE BOND for CITYWIDE CONCRETE REPAIRS FISCAL YEAR 2022-23 PROJECT NO. PW23-17 KNOW ALL PERSONS BY THESE PRESENT THAT Loamic Builders, Inc. NAME AND ADDRESS OF CONTRACTOR a Corporation (fill in whether a Corporation, Partnership, or Individual) (hereinafter called "Principal"), and Old Republic Surety Company, 14728 Pipeline Ave., Suite E, Chino Hills, CA 91709 NAME AND ADDRESS OF SURETY (hereinafter called "Surety"), are held and firmly bound unto CITY OF TEMECULA (hereinafter called "Owner") in the penal sum ofForty-four thousand, two hundred forty-sevenDOLLARS AND ninety-seven CENTS ($ 44,247.97 ] in lawful money of the United States, said sum being not less than ten percent of the Contract value payable by the said City of Temecula under the terms of the Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain Contract with the Owner, dated the 24th day of October , 20 23 , a copy of which is hereto attached and made a part hereof for the construction of CITYWIDE CONCRETE REPAIRS FISCAL YEAR 2022-23, PROJECT NO. PW23-17. WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee for the period of one year after approval of the final estimate on said job, by the Owner, against all defects in workmanship and materials which may become apparent during said period; and WHEREAS, the said Contract has been completed, and was the final estimate approved on this the 14th day of May 20 24 . NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year from the date of approval of the final estimate on said job pursuant to the Contract, the work done under the terms of said Contract shall disclose poor workmanship in the execution of said work, and the carrying out of the terms of said Contract, or it shall appear that defective materials were furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this instrument shall be void. As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorney's fees incurred MAINTENANCE BOND MB-1 by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. Signed and sealed this 14th day of May (Seal) SURETY: Old Re lblic Surety Company PRINCIPAL: Loamic Builders, Inc. By: By: Scott Salandi Way Hanthel (Name) (Name) Attorney -in -fact (Title) APPROVED AS TO FORM: Peter M. Thorson, City Attorney President (Title) B: ike Masse (Name) Vice -President (Title) NOTE: Signatures of two corporate officers required for corporations. A Notarial Acknowledgement or Jurat must be attached for each of the Surety and Principal Signatures. MAINTENANCE BOND MB-2 CALIFORNIA ALL --PURPOSE__ CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of CALIFORNIA County of Los Angeles On 5 l - 2 `1 before me, Rosa Mercedes Alcaraz , NOTARY PUBLIC , ere i,.rt riernu wid We of tho car personally appeared , who proved to me on the basib of satisfactory evidence to be the personJ,>>!f whose name(j) is/ar,6 subscribed to the within instrument and acknowledgeq to me that he/she hW executed the same in his/her-/th�uthorize capacity(j6s), and that by l� his/eir signature(V) on the instrument the person( or the entity upon behalf of which the person(} acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. ,I O%MINIIA MERCEDES ALCARA2 WITNESS my d and official seal. OTARYPUB#1C4C8469ORNIANLOSANGELES COUNTY Y COMM. EXP. MAR. 18, 2028"; Notary Public Si nat"re (Notary Public Seal) ADDITIONAL OPTIONAL INFORMATION INSTRUCTIONS FOR COMPLETING THIS FORM _ This form complies with current California statutes regarding notary wording and, DESCRIPTION OF THE ATTACHED DOCUMENT if needed, should be completed and attached to the document. Acknowledgements from other states may be completed for documents being sent to that state so long as the wording does not require the California notary to violate California notary _ law. (Title or description of attached document) ° State and County information must be the State and County where the document signer(s) personally appeared before the notary public for acknowledgment. ° Date of notarization must be the date that the signer(s) personally appeared which (Title or description of attached document continued) must also be the same date the acknowledgment is completed. ° The notary public must print his or her name as it appears within his or her Number of Pages Document Date commission followed by a comma and then your title (notary public). ° Print the name(s) of document signer(s) who personally appear at the time of notarization. ° Indicate the correct singular or plural forms by crossing off incorrect forms (i.e. he/she/they, is /are ) or circling the correct forms. Failure to correctly indicate this information may lead to rejection of document recording. ° The notary seal impression must be clear and photographically reproducible. Impression must not cover text or lines. If seal impression smudges, re -seal if a sufficient area permits, otherwise complete a different acknowledgment form. ° Signature of the notary public must match the signature on file with the office of the county clerk. • Additional information is not required but could help to ensure this acknowledgment is not misused or attached to a different document. • Indicate title or type of attached document, number of pages and date. • Indicate the capacity claimed by the signer. If the claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). o Securely attach this document to the signed document with a staple. 1(800)599-2923 1 1(310)242-7775 www.TheNotaryLab.com CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of Californ County of On before mt, , Date j f� personally appeared Insert Name and Title who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. :°,"r MICHAEL BECERRA e Comm. # 2454049 rrn� NOTARY PUBLIC-CALIFORNIA UI RIVERSIDE COUNTY �atnnae MY Comm. EXP. JULY 28, 2027 I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official Place Notary Seal Above OPTIONAL Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Docufnet Title or Type of Document: �G Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: • ��"��✓ ..G�..Y4:_J •.v -N •. -N ! 'N N ' N 'N // b•.v 'H$\'+,�,/. .m. y. � _a, ,�t� N -0� 'd� 'l/! '8' 'b�{'N ' �/jtiN 'N W Np�HC\• +S' . M111072101M 15 W440 MILGIREMIYAMMIK14101 11-1111.11591M• • alllal�' i�� i •i •� ALL- PURPOSE CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of San Bernardino On IV, ?v before me, Tina Downey,Nota -Public , Here Insert name and Em of e omcer) personally appeared Scott Salandi who proved to me on the basis of satisfactory evidence to be the personK whose name is re subsefted to the within instrument and acknowledged to me that he/they executed the same int li herltheir authorized capacity, and that by mlivwv erltheir signatureXon the instrument the person, or the entity upon behalf of ch the personKacted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. m9MA]6W44EY Flatery Auhfic - California San Bcrnardtno Lounty F >� Commisstun 4 2393319 M7 '1arrre.:xavs New 21. 2025 o Public Signature (Notary Public Seal) ADDITIONAL OPTIONAL INFORMATION INSTRUCTIONS FOR COMPLETING THIS FORM ardF and DESCRIPTION OF THE ATTACHED DOCUMENT (Title or description of aftadW documen!) (title or description of attached document continued) Number of Pages Document Date CAPACITY CLAIMED BY THE SIGNER ❑ Individual (s) ❑ Corporate Officer le ❑ Partner(s) El Attorney -in -Fact ❑ Trustee(s) ❑ Other 2015 Version >,snAvAotaryCiasses_com 800-873-9865 Thusfvrrn colnphes mvah Curren Califarnfa start— regardlng —0 a ng ifneeded, should be canrpleted and attached to the docrunent. Acknolmvedge its frour other slates way be covVeted for docurnenu being seat to that state so torts as the svording does not require the Cal►jarnia trotary to violate California 00hary loty. • State and County infomtatian must tic the State and County where the document cignar(s) personally appeared before the notary public for acknowledgment • Date of notarization must be the date that the signer(s) personally appeared which must also be the same date the acknowledgment is completed. • The notary public must print his or her name as it appears within his or her commission followed by a comma and then your title (notary public). • Print the name(s) of document signer(s) who personally appear at the time of notarization. e Indicate the correct singular or plural forms by croming off incorrect forms (i.e. imeJshe/they is /me) or circlingthe correct forms. Failure to correctly indicate This information may lead to rejection of document recording. • The notary seal impression must be clear and photographically reproducible. bnpression must not cover test or limes. If seal impression snnrdges, re -seal if a sufficizrtt area permits, other+vise carrrpleie a different ackrtawlu3�m�lm! fort. • Signature of the notary public mast match the signature on file with the office of the coumy clerk. Additional information is not required but could help to ensure this aclmowledgrnad is not misused or attached to a different document. Indicate title or type of;aIw rCd dk. IDT100t. nilinbur of pages and date. Indicate the capacity claimed by the signer. If rite claimed capacity is a corporate officer, indicate the title (i.e. CEO, CFO, Secretary). • Securely aunch this document to the signed docurnant with a staple. * OLD REPUBLIC SURETY COMPANY POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That OLD REPUBLIC SURETY COMPANY, a Wisconsin stock insurance corporation, does make, constitute and appoint: Scott Salandi, David Jacobson of Irvine, CA its true and lawful Attomey(s)-in-Fad, with full power and authority for and on behalf of the company as surety, to execute and deliver and affix the seal of the company thereto (if a seal is required), bonds, undertakings, recognizances or other written obligations in the nature thereof, (other than bail bonds, bank depository bonds, mortgage deficiency bonds, mortgage guaranty bonds, guarantees of installment paper and note guaranty bonds, self-insurance workers compensation bonds guaranteeing payment of benefits, or black lung bonds), as follows: ALL WRITTEN INSTRUMENTS and to bind OLD REPUBLIC SURETY COMPANY thereby, and all of the acts of said Attomeys-in-Fact, pursuant to these presents, are ratified and confirmed. This appointment is made under and by authority of the board of directors at a special meeting held on February 18, 1982. This Power of Attorney is signed and sealed by facsimile under and by the authority of the following resolutions adopted by the board of directors of the OLD REPUBLIC SURETY COMPANY on February 18,1982. RESOLVED that, the president, any vice-president or assistant vice president, in conjunction with the secretary or any assistant secretary, may appoint attomeysin-fact or agents with authority as defined or limited in the instrument evidencing the appointment in each case, for and on behalf of the company to execute and deliver and affix the seal of the company to bonds, undertakings, recognizances, and suretyship obligations of all kinds; and said officers may remove any such attorney -in -fact or agent and revoke any Power of Attorney previously granted to such person. RESOLVED FURTHER, that any bond, undertaking, recognizance, or suretyship obligation shall be valid and binding upon the Company (i) when signed by the president, any vice president or assistant vice president, and attested and sealed (if a seal be required) by any secretary or assistant secretary; or (ii) when signed by the president, any vice president or assistant vice president, secretary or assistant secretary, and countersigned and sealed (if a seal be required) by a duly authorized attorney -in -fact or agent; or (iii) when duly executed and sealed (if a seal be required) by one or more attorneys -in -fact or agents pursuant to and within the limits of the authority evidenced by the Power of Attorney issued by the company to such person or persons. RESOLVED FURTHER that the signature of any authorized officer and the seal of the company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the company; and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, OLD REPUBLIC SURETY COMPANY has caused these presents to be signed by its proper officer, and its corporate seal to be .ffi—A fhi� 16th day of March 2022 ASS,..ean1 S9 CTBt® STATE OF WISCONSIN, COUNTY OF WAUKESHA - SS OLD REPUBLIC SURETY COMPANY President On this 16th day of March 2022 , personally came before me, Alan Pavlic and Karen J Haffner to me known to be the individuals and officers of the OLD REPUBLIC SURETY COMPANY who executed the above instrument, and they each acknowledged the execution of the same, and being by me duly swom, did severally depose and say: that they are the said officers of the corporation aforesaid, and that the seal affixed to the above instrument is the seal of the corporation, and that said corporate seal and their signatures as such officers were duty affixed and subscribed to the said instrument by the authority of the board of directors of said corporation. hy: RpY iqf;•.; 'nGe►.�G , e • Notary Public My Commission Expires: September 28.2022 CERTIFICATE (Expiration of notary's commission does not invalidate this instrument) I, the undersigned, assistant secretary of the OLD REPUBLIC SURETY COMPANY, a Wisconsin corporation, CERTIFY that the foregoing and attached Power of Attorney remains in full force and has not been revoked; and furthermore, that the Resolutions of the board of directors set forth in the Power of Attorney, are now in force. 740043 ; SEAL . ; Signed and sealed al the City of Brookfield, WI this t day off ORSC 22262 i3416y- Asska.-,N Smcrela Patriot Risk & Ins Services LLC CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE for CITYWIDE CONCRETE REPAIRS FISCAL YEAR 2022-23 PROJECT NO. PW23-17 This is to certify that Loamic Builders, Inc. (hereinafter the "Contractor") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the Contractor or by any of the Contractor's agents, employees or subcontractors used or in contribution to the execution of its Contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as CITYWIDE CONCRETE REPAIRS FISCAL YEAR 2022-23, PROJECT NO. PW23-17, situated in the City of Temecula, State of California, more particularly described as follows: City Wide Concrete Repair ADDRESS OR DESCRIBE LOCATION OF WORK The Contractor declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the Contractor. Further, in connection with the final payment of the Contract, the Contractor hereby disputes the following amounts: Description Dollar Amount to Disaute Pursuant to Public Contract Code Section 7100, the Contractor does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the Contractor by reason of payment by the City of Temecula of any contract amount which the Contractor has not disputed above. Dated: CONTRACTOR: 05/18/2024� _„ By: Signature Loay Hanthel, President Print Name and Title RELEASE R-1 Item No. 19 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Accept Improvements and File the Notice of Completion for the Mary Phillips Senior Center Outdoor Recreational Area, PW22-08 PREPARED BY: Avlin R. Odviar, Principal Civil Engineer Shawna Bennetts, Associate Civil Engineer RECOMMENDATION: That the City Council: 1. Accept the construction of the Mary Phillips Senior Center Outdoor Recreational Area, PW22-08, as complete; and 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one-year Maintenance Bond in the amount of 10% of the final contract amount; and 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. BACKGROUND: On May 9, 2023, the City Council awarded a construction contract to Aster Construction Services in the amount of $550,822 and authorized the City Manager to approve construction contract change orders not to exceed the contingency amount of $55,082. Work generally consisted of construction of an outdoor recreational area behind the Mary Phillips Senior Center. The Project includes three shuffleboard courts, seating areas, shade structures, landscaping, irrigation, perimeter wrought -iron fence and gate, lighting, storage and refuse areas. This project was partially funded with Community Development Block Grant (CDBG). Aster Construction Services has completed the work in accordance with the approved plans and specifications and to the satisfaction of the Director of Public Works/City Engineer. All work will be warranted for a period of one year from November 14, 2023, the date the City obtained "beneficial use" of the project improvements. The retention for this project will be released pursuant to the provisions of Public Contract Code 7107. The amount of the construction contract was $550,822. There was one (1) construction contract change order issued totaling $38,082.00. The final contract amount totaled $588,904. FISCAL IMPACT: There is no fiscal impact associated with accepting the project and filing and recording the Notice of Completion. ATTACHMENTS: 1. Notice of Completion 2. Maintenance Bond 3. Contractor's Affidavit and Final Release RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to Aster Construction Services, 16661/2 McCadden Place, Los Angeles, CA 90028 to perform the following work of improvement: MARY PHILLIPS SENIOR CENTER OUTDOOR RECREATIONAL AREA Project No. PW22-08 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on June 11, 2024. That upon said contract the Merchants Bonding Company (Mutual) was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: MARY PHILLIPS SENIOR CENTER OUTDOOR RECREATIONAL AREA Project No. PW22-08 6. The location of said property is: 41845 Sixth Street, Temecula, California. Dated at Temecula, California, this 11t" day of June, 2024. City of Temecula Randi Johl, City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 11th day of June, 2024. City of Temecula Randi Johl, City Clerk 2023-167 SURETY BOND REVIEW FORM The attached surety bond(s) have been reviewed in the following amount(s): PROJECT: Mary Phillips Senior Center Outdoor Recreation Area Project No. PW22-08 CONTRACTOR: Aster Construction Services SURETY BOND TYPE BOND NUMBER BOND AMOUNT Merchants Bonding Company Mutual Maintenance 100015991 $58,890.40 The surety company is ® is not ❑ an admitted company in the State of California: ■ Financial Strength Rating: A+ / IX ■ A.M. Best #: 000594 ■ NAIC M 14494 ■ CA Company ID #: 2482-8 Insurance Verified By: Risk Management Division Approved As to Form: Peter M. Thorson, City Attorney 5/29/24 Date Date NOTES: NOC scheduled to be approved at the 6/11/24 City Council meeting. ;z of 3 —1(2-7 BOND NO. 100015991 MAINTENANCE BOND for MARY PHILLIPS SENIOR CENTER OUTDOOR RECREATIONAL AREA PROJECT NO. PW22-08 KNOW ALL PERSONS BY THESE PRESENT THAT Aster Construction Services, 1666 1/2 McCadden Place, Los Angeles, CA 90028 NAME AND ADDRESS OF CONTRACTOR a Corporation (hereinafter called "Principal"), and (fill in whether a Corporation, Partnership, or Individual) Merchants Bonding Company (Mutual), PO Box 14498, Des Moines, IA 50306-3498 NAME AND ADDRESS OF SURETY (hereinafter called "Surety"), are held and firmly bound unto CITY OF TEMECULA (hereinafter called "Owner") in the penal sum of Fifty Eight Thousand Eight Hundred Ninety DOLLARS AND Forty CENTS (S 58,890.40 } in lawful money of the United States, said sum being not less than ten percent (10%) of the Contract value payable by the said City of Temecula under the terms of the Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain Contract with the Owner, dated the 9th day of May , 2023 , a copy of which is hereto attached and made a part hereof for the construction of NARY PHILLIPS SENIOR CENTER OUTDOOR RECREATIONAL AREA, PROJECT NO. PW22-08. WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee for the period of one year after approval of the final estimate on said job, by the Owner, against all defects in workmanship and materials which may become apparent during said period; and WHEREAS, the said Contract has been completed, and was the final estimate approved on this the 14th day of November 02023 NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year from the date of approval of the final estimate on said job pursuant to the Contract, the work done under the terms of said Contract shall disclose poor workmanship in the execution of said work, and the carrying out of the terms of said Contract, or it shall appear that defective materials were furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this instrument shall be void. As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorney's fees incurred by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. Signed and sealed this 5th day of February 2024 (Seal) SURETY:Merchants Bonding Company (Mutual) PRINCIPAL: Aster Construction Services By: Terah Lane (Name) Attorney -In -Fact (Title) APPROVED AS TO FORM: Peter M. Thorson, City Attorney (Name) (Name) Ge - C�.- 1'4-�- (Title) NOTE: Signatures of two corporate officers required for corporations. A Notarial Acknowledgement or Jurat must be attached for each of the Surety and Principal Signatures. I CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy, or validity of that document. State of California County of Oran On D-1 4 au�� before me, personally appeared Heather Rose Saltarelli , Notary Public, Terah Lane Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(a) whose name(s-) is/a-re subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s_), or the entity upon behalf of which the person(s) acted, executed the instrument. SEATHER ROSE SALTARELLI Notary Pu611r - Callfornla 0. " County CGrnM1Ufon if 2404440 my Comm. EWrips Jul 27, 1026 Place Notary Seal Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signaturev-aft W glau Siguature of Notary Public __--------------------- ------ -_------ —---- ---- OPTIONAL �....- Though the information below is not required by law, it may prove valuable to persons relying on the document and could present fraudulent and reattachment of this form to another document. Description of Attached Document Type or Title of Document: Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Terah Lane ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner: ❑Limited ❑ General © Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Number of Pages: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner: ❑Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: Rev. 1-15 T777�k BONDING COMPANY.,,, POWER OF ATTORNEY Know All Persons By These Presents, that MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., both being corporations of the State of Iowa, d/b/a Merchants National Indemnity Company (in California only) (herein collectively called the "Companies") do hereby make, constitute and appoint, individually, Heather Saltarelli; Jerl Apodaca; Jessica Alvarado; Kevin Cathcart; Kim Luu; Mark Richardson; Mike Parizino; Rachelle Rheault Terah Lane; Teresa I Jackson their true and lawful Attorney(s)-in-Fact, to sign its name as surety(ies) and to execute, seal and acknowledge any and all bonds, undertakings, contracts and other written instruments in the nature thereof, on behalf of the Companies in their business of guaranteeing the fidelity of persons, guaranteeing the performance of contracts and executing or guaranteeing bonds and undertakings required or permitted in any actions or proceedings allowed by law. This Power -of -Attorney is granted and is signed and sealed by facsimile under and by authority of the following By -Laws adopted by the Board of Directors of Merchants Bonding Company (Mutual) on April 23, 2011 and amended August 14, 2015 and adopted by the Board of Directors of Merchants National Bonding, Inc., on October 16, 2015. "The President, Secretary, Treasurer, or any Assistant Treasurer or any Assistant Secretary or any Vice President shall have power and authority to appoint Attorneys -in -Fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings obligatory in the nature thereof." "The signature of any authorized officer and the seal of the Company may be affixed by facsimile or electronic transmission to any Power of Attorney or Certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or other suretyship obligations of the Company, and such signature and seal when so used shall have the same force and effect as though manually fixed." In connection with obligations in favor of the Florida Department of Transportation only, it is agreed that the power and aut hority hereby given to the Attorney -in -Fact includes any and all consents for the release of retained percentages and/or final estimates on engineering and construction contracts required by the State of Florida Department of Transportation, It is fully understood that consenting to the State of Florida Department of Transportation making payment of the final estimate to the Contractor and/or its assignee, shall not relieve this surety company of any of its obligations under its bond. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner - Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. In Witness Whereof, the Companies have caused this instrument to be signed and sealed this 18th day of January 2024 •"`�����"• 04'' —0, MERCHANTS BONDING COMPANY (MUTUAL) �•,•� RR `+•gyp ' O�,e►PU n`�9 •• RCHANTS NATIONAL BONDING, INC. dEbia MERCHANTS NATIONAL INDEMNITY COMPANY _�❑ -o_ 4�p d=�O o V, 2003 � : y r 1933 c' By STATE OF IOWA �•• {} •�►•` '■;� `.` President COUNTY OF DALLAS ss. '•nn■..■.•' •...... On this 18th day of January 2024 before me appeared Larry Taylor, to me personally known, who being by me duly sworn did say that he is President of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC.; and that the seals affixed to the foregoing instrument are the Corporate Seals of the Companies; and that the said instrument was signed and sealed in behalf of the Companies by authority of their respective Boards of Directors. Kim Lee ' Commission Number 102737 4 I>,r1y Commission 6P res Ap6114, 2()24 Notary Public (Expiration of notary's commission does not invalidate this instrument) I, William Warner, Jr., Secretary of MERCHANTS BONDING COMPANY (MUTUAL) and MERCHANTS NATIONAL BONDING, INC., do hereby certify that the above and foregoing is a true and correct copy of the POWER -OF -ATTORNEY executed by said Companies, which is still in full force and effect and has not been amended or revoked. In Witness Whereof, I have hereunto set my hand and affixed the seal of the Companles on this 5th day of February 2024 . RpoRg,Oa v : ��°?�`�QRg9•; Gam/ :�e.7 y' 1933 C: Secretary 2043 ": �:'. .' • '��;• 'tom:' POA 0018 (10/22) r+�r•'R's•' ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Say) ' On Fe bruar -7ihi 2U2q{ before me, (co ZaICL No}A Public, (insert name and title of the officer) personally appeared W a0 1 h D cA 1, c r who proved to me on the basis of satisfactory evidence to be the p rson ) whose name j i dare eb5cri tha he sh It ey executed the same in erltheir authorized capacity(i }, and that byherltheir signatureon the instrument the son4,e'�, or the entity upon beh if of which the person�s'S acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. s�nAF�NAcvxCoRZAt COMM. 02470428 {} a NOTARYPURICLAUFORNUI n SAN OIEGO COUNTY Ndc4mwEA A EXO 0 1•.....,....,...•...E.... 9- 2Q7 ,.; Signature (Seal) ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California State of California County of County of Loa Angeles ) On uL( U1,`I before me, (insert name and title of the officer) personally appeared U XA% who proved to me on the basis of satisfacto evidence tQ the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS m hand and offs is seal. RRO °RRO ` AMERICAnEaf '" fq Notary Public -California GV Los Angeles County X-'..� Commission N 24296gg • �+�r •" My Comm. Expires Oec 8, 2026 Signature /Iwti ti(/ I v I (Seal) ,ab;t3-IV7 CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE for MARY PHILLIPS SENIOR CENTER OUTDOOR RECREATIONAL AREA PROJECT NO. PW22-08 This is to certify that _After ConstructionSecvjce , (hereinafter the "Contractor") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the Contractor or by any of the Contractor's agents, employees or subcontractors used or in contribution to the execution of its Contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as MARY PHILLIPS SENIOR CENTER OUTDOOR RECREATIONAL AREA, PROJECT NO. PW22-08, situated in the City of Temecula, State of California, more particularly described as follows: 41$45 5th St. Temecula, CA 92590 ADDRESS OR DESCRIBE LOCATION OF WORK The Contractor declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the Contractor. Further, in connection with the final payment of the Contract, the Contractor hereby disputes the following amounts: Description Dollar Amount to Dispute Pursuant to Public Contract Code Section 7100, the Contractor does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the Contractor by reason of payment by the City of Temecula of any contract amount which the Contractor has not disputed above. CONTRACTOR: Dated: z 2 o By: Signature Fd 4u� nc Print Name and Title Item No. 19 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Receive and File Temporary Street Closures for 2024 Summerfest Events PREPARED BY: Anissa Sharp, Management Analyst Nick Minicilli, Senior Traffic Engineer RECOMMENDATION: That the City Council receive and file the temporary closure of certain streets for the following 2024 Summerfest Events: TEMECULA SUNSET MARKET SUMMER CONCERT SERIES 4TH OF JULY PARADE 4TH OF JULY FIREWORKS SHOW NATIONAL NIGHT OUT BACKGROUND: Five special events are scheduled between June 2024 and August 2024 which necessitates the physical closure of all or portions of certain streets within the Old Town area and other streets throughout Temecula. These closures are necessary for event operation as well as to protect participants and viewers. The five events and associated street closures are as follows: 1) TEMECULA SUNSET MARKET — June to November 2024 (Bi-Monthly Afternoon Market in Old Town) The Temecula Sunset Market will be open for public use the 2nd and 4th Thursday of each month with the last market occurring November, 30, 2024 in the Town Square Park. The street closures necessary are as follows: Main Street from the easterly driveway edge of 28636 Old Town Front Street at Be Good Restaurant to Mercedes Street July to November 13th 2nd and 4th Thursday 12:00 p.m. to 11:00 p.m. November 30th Special Market 10:00 a.m. to 10 p.m. Mercedes Street Third Street to Fourth Street July to November 13th 2nd and 4th Thursday 12:00 p.m. to 11:00 p.m. November 30th Special Market 10:00 a.m. to 10 p.m. Street closures for the Temecula Sunset Market event are shown on Exhibit "A" attached hereto. 2) SUMMER CONCERT SERIES — June to July 2024 The Summer Concert Series will be held throughout June and July 2024 in the Town Square Park. The street closures necessary are as follows: Thursday, June 201h Main Street Thursday, June 271h Thursday, July 11 th from the easterly driveway edge of Thursday, July 18th 28636 Old Town Front Street Thursday, July 25th at Be Good Restaurant to Mercedes Street 12:00 p.m. to 11:00 p.m. Thursday, June 201h Thursday, June 27th Mercedes Street Thursday, July 11 th Thursday, July 18th Third Street to Fourth Street Thursday, July 25th 12:00 p.m. to 11:00 p.m. Street closures for the Summer Concert Series are shown on Exhibit "A" attached hereto. 3) 4TH OF JULY PARADE — July 4th The 4th Of July Parade will be held Thursday, July 4th in Old Town Temecula with street closures scheduled as follows: Main Street from the easterly driveway edge of 28636 Old Town Front Street at Be Good Restaurant to bottom of the "Y" on Main Street 12:00 p.m. on Wednesday, July 3ra to 4:00 p.m. on Thursday, July 4th Second Street from Mercedes Street extending into and Thursday, July 4th including The Stampede parking lot located at 6:00 a.m. to 12:00 p.m. 28721 Old Town Front Street Sixth Street Thursday, July 4th between Old Town Front Street and Mercedes Street, including the Sixth Street Parking Lot 9:00 a.m. to 12:00 p.m. Old Town Front Street Thursday, July 4th between Santiago Road and First Street 6:00 a.m. to 12:00 p.m. Old Town Front Street Thursday, July 4th between Moreno Road and Third Street 9:00 a.m. to 12:00 p.m. Mercedes Street Thursday, July 4th (closure for northbound traffic only) 9:45 a.m. to 12:00 p.m. Street closures for the 4th Of July Parade event are shown on Exhibit `B" attached hereto. 4) 4TH OF JULY FIREWORKS SHOW — July 4th The 4th of July Fireworks Show will take place Thursday, July 4th at the Ronald Reagan Sports Park with street closures scheduled as follows: Pauba Road from Margarita Road to Showalter Road 6:00 a.m. on Thursday, July 4th to 12:00 a.m. on Friday, July 5 to 6:00 a.m. on Thursday, July 4th Calle Ventura to 12:00 a.m. on Friday, July 5th 6:00 a.m. on Thursday, July 4th Calle Camellia to 12:00 a.m. on Friday, July 5th 6:00 a.m. on Thursday, July 41h Showalter Road to 12:00 a.m. on Friday, July 5th Margarita Road Thursday, July 4th between Rancho Vista Road and Pauba Road 7:00 p.m. to 10:00 p.m. Southern Cross Road Thursday, July 4th at Margarita Road 6:00 p.m. to 10:00 p.m. Rancho Vista Road (closed for eastbound traffic only) Thursday, July 4th between Margarita Road and Mira Loma 8:45 p.m. to 10:00 p.m. Drive Street closures for the 4th of July Fireworks Show are shown on Exhibit "C" attached hereto. 5) NATIONAL NIGHT OUT — August 6th The National Night Out event will be held Tuesday, August 6th in Old Town Temecula with street closures scheduled as follows: Main Street from the easterly driveway edge of Tuesday, August 6th 28636 Old Town Front Street 12:00 p.m. to 10:00 p.m. at Be Good Restaurant to Mercedes Street Mercedes Street Tuesday, August 6th Third Street to Fourth Street 12:00 p.m. to 10:00 p.m. Street closures for the National Night Out event are shown on Exhibit "A" attached hereto. Street closures are allowed by the California Vehicle Code upon approval by the local governing body for certain conditions. Under Vehicle Code Section 21101, "Regulation of Highways," local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing." Chapter 12.12 of the Temecula Municipal Code, Parades and Special Events, provides standards and procedures for special events on public streets, highways, sidewalks, or public right of way and authorizes the City Council or City Manager to temporarily close streets, or portions of streets, for these events. FISCAL IMPACT: The costs of police services, as well as services provided by the City Public Works Maintenance Division (for providing, placing and retrieving of necessary warning and advisory devices), are appropriately budgeted within the City's operating budget. ATTACHMENTS: 1. Exhibit A — Summerfest Road Closures 2024 2. Exhibit B — 4th of July Parade Road Closures 3. Exhibit C — 4th of July Fireworks Show 2024 Road Closures Exhibit A: Summerfest Road Closures 2024 r Mercedes St �A110 Fourth St 4 4. Lw• . r RF r- - Second St Summerfest Events s Temecula Sunset Market July - November Y f 2nd and 4th Thursday — Summer Concert Series j`'K�' -_� 73 M-I%. •; W 71 .. a� June -July .�.� -.� ,r.4,� r .r . Various Thursdays -1 v.ft��. r r,•;.-- ;., rOldTo National Night OutAugust 6th, 202428636 Old Town Front St .' n Front � L Exhibit B: 4th of July Parade Road Closures 4 F � • ti f��i' 4d rjwi � ry rT _ r CIVIC CENTE14 • l� ' 4 n �= l Road Closure July 3rd at 12pm to July 4t" at 3pm Road Closure a 0 6 AM to 12 PM on July 4t" + '��, _ _ y THE STAMPEDE Road Closure 9 AM to 12 PM on July 4t" ''� i PARKING LOT Road Closure �_ + ` Northbound traffic only, 9:45 AM to tn 12 PM on July 4 Item No. 21 ACTION MINUTES TEMECULA COMMUNITY SERVICES DISTRICT MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 28, 2024 CALL TO ORDER at 6:39 PM: President Zak Schwank ROLL CALL: Alexander, Kalfus, Schwank, Stewart CSD PUBLIC COMMENTS - NON -AGENDA ITEMS The following individual(s) addressed the Board of Directors: • Hanon Rickard CSD CONSENT CALENDAR Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. Approved the Staff Recommendation (4-0): Motion by Alexander, Second by Stewart. The vote reflected unanimous approval. 10. Approve Action Minutes of May 14, 2024 Recommendation: That the Board of Directors approve the action minutes of May 14, 2024. 11. Set Public Hearing to Approve TCSD Proposed Rates and Charges for Fiscal Year 2024-25 Recommendation: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 2024-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACKNOWLEDGING THE FILING OF A REPORT WITH RESPECT TO THE PROPOSED RATES AND CHARGES FOR FISCAL YEAR 2024-25 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING IN CONNECTION THEREWITH CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 6:45 PM, the Community Services District meeting was formally adjourned to Tuesday, June 11, 2024 at 5:00 PM for a Closed Session, with a regular session commencing at 6:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Zak Schwank, President ATTEST: Randi Johl, Secretary [SEAL] Item No. 22 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Erica Russo, Director of Community Services DATE: June 11, 2024 SUBJECT: Approve First Amendment with VisionOne, Inc. for Theater Ticketing Software PREPARED BY: Chariss Turner, Community Services Manager RECOMMENDATION: That the Board of Directors approve the first amendment with VisionOne, Inc. for theater ticketing software to extend the term and increase payment in the amount of $80,000 for a total agreement amount of $200,000. BACKGROUND: Since 2005 VisionOne has been a trusted and reliable vendor for the Theater ticketing software. In 2021 staff renewed the agreement with VisionOne through June 30, 2024. We are now requesting to extend that agreement for two additional years and increase payment in the amount of $80,000 for a total agreement amount of $200,000. FISCAL IMPACT: Funds are budgeted in the Fiscal Year 2024-2025 Annual Operating Budget. Funds for future fiscal years will be budgeted as part of the normal Annual Operating Budget. ATTACHMENTS: First Amendment FIRST AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND VISIONONE, INC. THEATER TICKETING SOFTWARE AGREEMENT THIS FIRST AMENDMENT is made and entered into as of June 11, 2024, by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and VlslonOne, Inc., a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions setforth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2021, the City and Consultant entered into that certain Agreement entitled "Agreement for Consultant Services," in the amount of $120,000.00. b. The parties now desire to extend the term of the agreement to June 30, 2026, increase the payment in the amount of $80,000.00, and to amend the Agreement as set forth in this Amendment. 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2026, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed Eighty Thousand Dollars and No Cents ($80,000.00), for additional years of ticketing software for a total Agreement amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). 4. Section 13 of the Agreement entitled "NOTICES" is hereby amended to read as follows: "Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (1) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day 08/09/2021 following deposit with the document delivery service or United States Mail as provided above. Malling Address: City of Temecula Attn: General Manager 41000 Main Street Temecula, CA 92590 To Consultant: VisionOne, Inc. 5260 N. Palm Ave., Ste. 229 Fresno, CA 93704 5. Exhibit "A" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 6. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 08 2o21 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES DISTRICT By: Zak Schwank, TCSD President ATTEST: By: Randl Johl, Secretary APPROVED AS TO FORM: By: Peter M. Thorson, General Counsel VISIONONE, INC. (TWO SignstuM of Corpvrafe of oom raqulrod unt"s corporate documents authorize only one person fo slan the ognswrwnt an bMsff of the corgorvekn) By: Edll Herna dez, Senior Vice President Operations By: Brown, Chief Executive Officer CONSULTANT VisionOne Inc. 6781 N. Palm Ave. Ste.120 Fresno. NO-432-8000 phone City Purchasing Mgr. Initials and Date: 0=912021 ATTACHMENT A EXHIBIT A Payment Rates and Schedule See the attached financial proposal from Accesso Showare. 08/09/2021 O accesso. accesso Sho Ware Financial Proposal for The City of Temecula Wendi Yanez Sales Director (559) 432-7379 wen di. ya n ez@acce s s o. co m Pricing Implementation and Start Up Costs • accesso ShoWare Installation • One-time accesso ShoWare setup fee • Up to 10 hours of Graphical Design including One (1) Graphical Design Concept • Seamless integration of accesso ShoWare solution into your existing website • Venue Presentation • Dynamic site layout • SSL and Payment Gateway setup • Monthly Secure Server Certificate • Domain Name transfer or set up • Monthly Hosting GrWED $94WO:-GG Transaction Fees The accesso ShoWare model allows the City of Temecula to set its own fees and provide for generous revenue opportunities. The City can create a profit center and completely cover the accesso ShoWare costs with patron paid convenience fees. Net cost is zero. accesso does not dictate the fees to your customers. The City will determine, set and retain all patron fees including, but not limited to convenience fees, facility fees, per order fees and method of delivery fees. All fees may be programmed to show overtly to the customer or simply included in the ticket price. Fees may be attached uniquely by product and/or by ticket type, so the City may decide to tier its fees based on ticket price or charge flat rate fees. In addition, the City may decide to charge a higher rate on some tickets, lower on others. Whatever is in the best interest of your organization — it's completely within your control. accesso operates as a traditional vendor and will invoice The City of Temecula on a monthly basis for service chargeable transactions. Capped at 20% of monthly ticket sales. Anything above will incur standard per ticket fee. Conficlentlal/Tracle secrets for the express use of The City of Temecula 2 City of Temecula Box Office(s) Online Round Up - under $5 Online $0.00/donation $0.00/donation No Charge MiscellaneOLAS Membership Sales (New and Renewal) a ccesso Fee $2.50/ Membership $2.50/ Package or Sub Per ticket fee will apply by channel Fixed Packages or Subscription Sales Flex Packages Streaming Sales at 720p $0.25 / viewer / hour plus per ticket fee Streaming Sales at 1080p $0.50 / viewer / hour plus per ticket fee Cash Handling Procedures The accesso ShoWare model allows the City of Temecula to directly control their finances and distribution of funds. This offers great benefits to the City as there is no settlement process with accesso ShoWare, and never any waiting on funds. As an accesso ShoWare client, you own and control your processor relationship — negotiating your own competitive credit card rates and receiving nightly deposits directly to your own bank account. All funds will be deposited directly to your designated City merchant account. Detailed reporting will allow the City to transfer and/or distribute the funds from the central merchant account as needed. accesso operates as a traditional vendor and will invoice the City on a monthly basis for service chargeable transactions. Custom Development Approach The accesso ShoWare system is fully customizable to meet any client needs. The solution is scalable such that additional modules and development items may be implemented productively over time. accesso ShoWare employs a full in-house development team and custom projects are scoped per requirements and quoted for time and costs. Confidential/Trade secrets for the express use of The City of Temecula 3 Optional Services The following optional services are available to the City of Temecula. Call Center Services: provided by accesso $4.00 per order $4.00 per order Fulfillment Fees: provided by accesso Gift Card Module Supplied by ValuTec Integrated Email Marketing Services Supplied by Emma Gateway Service: P2PE Encrypted, FreedomPay Supplied by FreedomPay Optional Hardware The following equipment is available to purchase at distributor rates from accesso. Included Hardware: Value Boca Thermal Ticket Printer $1,242.00 (each) Wireless Barcode Scanners (21D) — Saveo $768.00 (each) w/mobile device Wireless Barcode Scanners, Pocket (2D) — $445.00 (each) Saveo w/ mobile device Ticket Stock $12.50 per 1,000 (sold in boxes of 10,000) Payment Terms All costs are based on a three-year commitment. Prices are set as of May 151, 2021 and the proposal is valid for 90 days. accesso requires a signed contract and user agreement to be received prior to shipping any hardware or equipment. Confidential/Trade secrets for the express use of The City of Temecula 4 EXHIBIT A PRICING FORM City of Temecula - Old Town Theatre Calculated CPI based on Contract Start Date Redurced CPI Increase 7/1/2021 15% 10% Current Rate New Rate Increase 'Pickets Online $ 1.00 $ 1.10 10% Offline $ 0.20 $ 0.22 10% Memberships $ _ Online $ 2.50 $ 2.75 10% Offline $ 2.50 $ 2.75 10% .Donations Online $ _ $ _ Offline $ _ $ _ Packages Online $ 2.50 $ 2.75 10% Offline $ 2.50 $ 2.75 10% Comp Tickets over 20% $ 0.20 $ 0.22 10% ;Streaming Services Online $ 0.25 $ 0.28 10% Offline $ 0.25 $ 0.28 10% {Custom Development Rate $ 200.001 $ 220.00 10% Item No. 23 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Erica Russo, Director of Community Services DATE: June 11, 2024 SUBJECT: Approve First Amendment with Social Work Action Group for Citywide Homeless Outreach Services PREPARED BY: Lacy Sisler, Principal Management Analyst RECOMMENDATION: That the Board of Directors approve the first amendment with Social Work Action Group (SWAG) for citywide homeless outreach services to increase payment in the amount of $240,000 for a total agreement amount of $1,716,604.90. BACKGROUND: This amendment to the agreement between Temecula Community Services District (TCSD) and Social Work Action Group (SWAG) will consolidate two existing agreements between TCSD and SWAG for Citywide Homeless Outreach Services and Bridge Housing. On April 12, 2022, TCSD entered into an agreement with SWAG for Citywide Homeless Outreach Services in the amount of $447,745, for each fiscal year for a total not to exceed agreement amount of $1,476,604.80 for the total term of the agreement. On October 1, 2022, TCSD entered into an agreement with SWAG for Community Development Block Grant (FY 2022-2023). SWAG was a subrecipient of CDBG-CV funding and utilized funding to establish The Ranch to provide 6 flexible bridge shelter beds for Temecula residents experiencing homelessness. The term of this agreement ended 11/30/2023 and since then invoices for bridge housing services at The Ranch have been applied to the Homeless Outreach Services agreement under the "crisis stabilization" portion of the scope. This first amendment to the agreement would increase the agreement by an amount not to exceed $240,000, for the addition of the bridge housing at The Ranch for a total Agreement amount of $1,716,604.80, for the total term of the agreement. This amendment adds Bridge Housing (formerly under crisis stabilization) to the scope of the agreement for Citywide Homeless Outreach Services and increases the total contract amount to reflect the total cost of SWAG's services under one contract. FISCAL IMPACT: There will be no additional fiscal impact resulting from this amendment as the amount needed is already allocated under the Consulting Services line item. ATTACHMENTS: First Amendment FIRST AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND SOCIAL WORK ACTION GROUP (SWAG) CITYWIDE HOMELESS OUTREACH SERVICES THIS FIRST AMENDMENT is made and entered into as of June 11, 2024, by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Social Work Action Group (SWAG), a C Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with the respect to the following facts and purposes: a. On April 22, 2022, the City and Contractor entered into that certain Agreement entitled "Agreement for CITYWIDE HOMELESS OUTREACH SERVICES," in the amount of $$447,456.00, plus contingency in the amount of $44,745.60 each fiscal year for a total of $1,476,604.80 for the total term of the agreement. b. The parties now desire to increase the payment in the amount of $240,000.00, and to amend the Agreement as set forth in this Amendment. 2. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed Two Hundred Forty Thousand Dollars and No Cents ($240,000.00), for the addition of the bridge housing contribution for a total Agreement amount of One Million Seven Hundred Sixteen Thousand, Six Hundred Four Dollars and Eighty Cents ($1,716,604.80), for the total term of the agreement, unless additional payment is approved as provided in this Agreement. 3. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 08/09/2021 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES SOCIAL WORK ACTION GROUP (SWAG) DISTRICT (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By Zak Schwank, TCSD President ATTEST: By: Randi Johl, Secretary APPROVED AS TO FORM: By: Monica Sx(piNn, Executive Director By: Aaron Petroff, Director of Programs By: Peter M. Thorson, General CONTRACTOR Counsel Social Work Action Grouo (SWAG Attn: Monica Sapien 28497 H ig hway 74 B-113 Lake Elsinore, CA 92532 monica@theswag.org City Purchasing Mgr. Initials and Date: 08/09/2021 ATTACHMENT A EXHIBIT A Costs for services shall be outlined below, but in no event shall the total cost of services exceed One Million Six Hundred Ninety -Six Thousand, Six Hundred Four Dollars and Eighty Cents ($1,696,604.80) for the total term of the agreement unless additional payment is approved as provided in this Agreement. Attached hereto and incorporated herein as though set forth in full is the updated proposed monthly service expense category. Updated Proposed Twelve (12) Month Service Agreement Expense Category J FTE BUDGET Outreach & Case Management Services Three 3 Outreach Special ists/Case Managers — 40 hrs./ week 3.0 $ 295,634.00 One (1) Outreach Coordinator- 40 hrs./ week 1.0 $ 98,545.00 Transportation $ 12,600.00 Bridge Housing $ 110,000.04 Administration (Supervision, software, etc.) $ 40 678.00 Total Proposed Budget $ 557 457.04 08/09/2021 Item No. 24 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Thomas, Director of Public Works/City Engineer DATE: June 11, 2024 SUBJECT: Adopt Resolution to Approve the Solid Waste and Recycling Rates for Commercial Customers for Fiscal Year 2024-25 PREPARED BY: Julie Tarrant, Principal Management Analyst Rebecca Kiser, Senior Office Specialist RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO APPROVE THE SOLID WASTE AND RECYCLING RATES FOR COMMERCIAL CUSTOMERS FOR FISCAL YEAR 2024-25 BACKGROUND: On April 23, 2024, the Public Works Department requested the City Council to Set the Public Hearing to Adopt a Resolution to Approve Solid Waste and Recycling Rates for Commercial Customers for Fiscal Year 2024-25. On or before April 26, 2024, the City mailed notices to all affected business and/or commercial customers in the City with regards to the proposed rate increase for refuse collection and recycling services. At this time, the forty-five (45) day public hearing notice has concluded without a majority protest. In accordance with the Franchise Agreement between the City of Temecula and CR&R Incorporated stipulates the conditions upon which rates may be adjusted on an annual basis. Per the agreement, these rates shall be adjusted each July 1st to reflect the changes in various applicable indices. The commercial rates are due to be adjusted for fiscal year 2024-25, to include a 2.39% increase due to change in CPI, per the Bureau of Labor Statistics for January 2023 through December 2023. Commercial rates vary based on the bin size and frequency of collection. A comparison of the current and proposed rates is provided in the attached Exhibit A — Proposed Rates effective July 1, 2024. Staff recommends the City Council adopt the resolution and approve the Solid Waste and Recycling Rates for Commercial Customers, effective July 1, 2024. FISCAL IMPACT: Solid Waste and Recycling services for Commercial Customers are paid for directly by the property owner or business owner receiving services. No additional costs will be incurred by the City of Temecula. ATTACHMENTS: 1. Resolution 2. Exhibit A — Proposed Rates effective July 1, 2024 RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TO APPROVE THE SOLID WASTE AND RECYCLING RATES FOR COMMERCIAL CUSTOMERS FOR FISCAL YEAR 2024-25 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council does find, determine and declare that: (a) The City of Temecula and CR & R Incorporated entered into an exclusive solid waste Franchise Agreement on May 28, 1991, as amended on August 27,1996, June 24, 1997, July 25, 2000, June 13, 2006, October 27, 2015, November 28, 2017, and September 27, 2022, for the collection, transportation, recycling, composting and disposal of solid waste and construction debris and for providing temporary bin/roll off services in the City. (b) Pursuant to the Franchise Agreement it specifically provides for rate adjustments which may be adjusted on an annual basis, and they shall be adjusted each July I", based on certain criteria, and subject to the Consumer Price Index (CPI), and changes to the County of Riverside landfill tipping fees, and any extraordinary costs which may be as a result of State mandated programs. (c) According to the Bureau of Labor Statistics for January 2023 through December 2023, the designated CPI has increased by 2.39%. (d) The County of Riverside's Waste Management Department will not adjust their landfill disposal rate for FY 2024-25. (e) The City Council of the City of Temecula held a duly noticed public hearing on June 11, 2024, on the proposed solid waste and recycling rates for commercial customers for fiscal year 2024-25. (f) The City Clerk published said notice of the time and place of the hearing pursuant to Government Code Section 6066 in the manner required by law. (g) Each affected commercial customer and commercial property owner in the City of Temecula was mailed notice of the proposed rate increase in the manner provided by law at least forty-five (45) days prior to the public hearing set on June 11, 2024. (h) At the public hearing, the City Council heard and considered any/all public comments, objections, or protests related to the proposed commercial rates. (i) Revenues derived from the proposed commercial rates shall not exceed the funds required to provide the property related service. (j) Revenues derived from the proposed commercial rates shall not be used for any purpose other than that for which the proposed commercial rates are imposed. (k) The amount of the proposed commercial rates do not exceed the proportional cost of the service attributable to the parcel. (1) The proposed commercial rates are being imposed for a service that is actually used by, or immediately available to, the owner of the properties in question. (m) All legal requirements for the adoption of the maximum rates for commercial solid waste collection, including without limitation, Section 1, Section 6 of Article XIII D of the California Constitution, Assessment And Property -Related Fee Reform, have been fulfilled. Section 2. The City Council hereby overrules all protests and objections to the proposed commercial rate increases. Section 3. The City Council hereby approves the maximum rates for commercial solid waste collection set forth on Exhibit A, "City of Temecula — Proposed Rates effective July 1, 2024," attached hereto and incorporated herein by this reference as though set forth in full. Section 4. The City Clerk shall certify to the passage and adoption of the Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 lth day of June, 2024. ATTEST: Randi Johl, City Clerk [SEAL] James Stewart, Mayor 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the I Ph day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk Exhibit A City of Temecula Proposed Rates Effective July 1, 2024 Proposed Rate Current Rate Commercial. industrial, and multi -family 2 cubic yard refuse bin 1 x week $ 140.51 $ 138.15 2 x week $ 279.50 $ 274.81 3 x week $ 418.44 $ 411.42 4 x week $ 557.41 $ 548.05 5 x week $ 696.38 $ 684.69 6 x week $ 835.33 $ 821.31 7 x week $ 974.31 $ 957.96 Compacted 2 Cubic Yard monthly rate: 2.5 x monthly rate 3 cubic yard refuse bin 1 x week $ 160.05 $ 157.36 2 x week $ 318.55 $ 313.20 3 x week $ 477.09 $ 469.08 4 x week $ 635.59 $ 624.92 5 x week $ 794.04 $ 780.71 6 x week $ 952.55 $ 936.56 7 x week $ 1,111.08 $ 1,092.43 Compacted 3 Cubic Yard monthly rate: 2.5 x monthly rate 3 cubic yard recycling bin 1 x week $ 69.15 $ 67.54 2 x week $ 138.28 $ 135.06 3 x week $ 207.42 $ 202.58 4 x week $ 276.54 $ 270.09 5 x week $ 345.62 $ 337.56 6 x week $ 414.79 $ 405.12 7 x week $ 483.88 $ 472.60 4 cubic yard refuse bin 1 x week $ 179.62 $ 176.61 2 x week $ 357.74 $ 351.74 3 x week $ 535.84 $ 526.85 4 x week $ 713.96 $ 701.98 5 x week $ 892.05 $ 877.08 6 x week $ 1,070.14 $ 1,052.18 7 x week $ 1,248.26 $ 1,227.31 Compacted 4 Cubic Yard monthly rate: 2.5 x monthly rate 4 cubic yard recycling bin 1 x week $ 91.52 $ 89.39 2 x week $ 183.12 $ 178.85 Page 1 of 4 Proposed Rate Current Rate 3 x week $ 274.62 $ 268.22 4 x week $ 366.18 $ 357.64 5 x week $ 457.72 $ 447.05 6 x week $ 549.28 $ 536.47 7 x week $ 640.78 $ 625.84 96-gallon recycling cart 1 x week $ 61.73 $ 60.29 Commercial Organic AD Rates Non-food 2-yard bin 1 x week $ 178.05 $ 176.04 2 x week $ 354.84 $ 350.85 3 x week $ 531.65 $ 525.67 4 x week $ 708.45 $ 700.49 5 x week $ 885.27 $ 875.33 6 x week $ 1,062.06 $ 1,050.13 7 x week $ 1,238.87 $ 1,224.96 Food 2-yard bin 1 x week $ 264.74 $ 262.73 2 x week $ 528.25 $ 524.26 3 x week $ 791.75 $ 785.77 4 x week $ 1,055.23 $ 1,047.27 5 x week $ 1,318.76 $ 1,308.82 6 x week $ 1,582.24 $ 1,570.31 7 x week $ 1,845.74 $ 1,831.83 Non-food 3-yard bin 1 x week $ 235.03 $ 232.72 2 x week $ 468.89 $ 464.29 3 x week $ 702.68 $ 695.80 4 x week $ 936.51 $ 927.35 5 x week $ 1,170.27 $ 1,158.82 6 x week $ 1,404.10 $ 1,390.37 7 x week $ 1,637.94 $ 1,621.92 Non-food 64-gallon cart 1 x week $ 48.67 $ 47.91 2 x week $ 97.33 $ 95.80 3 x week $ 146.01 $ 143.72 4 x week $ 194.66 $ 191.61 5 x week $ 243.34 $ 239.53 6 x week $ 292.02 $ 287.44 Page 2 of 4 Proposed Rate Current Rate Extra pickup $ 35.83 $ 35.83 Food 64-gallon cart 1 x week $ 65.69 $ 64.93 2 x week $ 131.39 $ 129.86 3 x week $ 197.06 $ 194.77 4 x week $ 262.77 $ 259.72 5 x week $ 328.46 $ 324.65 6 x week $ 394.18 $ 389.60 Extra pickup $ 48.21 $ 48.21 Commercial Additonal Services: Commercial Setup Fee per new account $ 61.45 $ 60.02 Commercial Bin Delivery Fee per container $ 60.82 $ 59.40 Commercial Stinger Fee per bin, per pickup $ 35.34 $ 34.52 Locking Bin Fee per bin, per month $ 30.67 $ 29.96 Convert to Locking Bin Fee $ 30.68 $ 29.96 E-Waste Pick up: no charge no charge "Hard to service" vehicle usage rate: no charge no charge "Hard to service" bin moving rate: no charge no charge Special bin lids (locking/CBL) rate: no charge no charge Deodorizing / replacing bin rate: no charge no charge Recycle Bin Contamination Fee per occurrence $ 61.37 $ 59.94 Redeliver and reinstatement rate: per occurrence $ 26.84 $ 26.22 Temporary Services Temporary 3 cubic yard bin $ 141.97 $ 139.59 Extra Temporary or Regular Service pick up per pickup $ 81.14 $ 79.78 (Includes all bin sizes 2, 3 and 4 yards) Re -deliver and re -instatement $ 47.77 $ 46.97 Rolloff Services Rolloff Setup Fee per new account $ 61.45 $ 60.02 Roll -off delivery fee per rolloff $ 86.15 $ 84.70 Roll -off disposal rate per haul $ 306.80 $ 301.65 Roll -off recycling rate per haul $ 306.80 $ 301.65 Roll -off compactor rate per haul $ 427.16 $ 419.99 Rollff False Run Fee per incident $ 89.70 $ 87.61 Page 3 of 4 Proposed Rate Current Rate MRF Fee per ton $ 63.51 $ 62.03 C&D Fee per ton $ 63.51 $ 62.03 Inert Disposal per load $ 163.86 $ 160.04 AD Fee Per Ton per ton $ 100.12 $ 100.12 Page 4 of 4 Item No. 25 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Matt Peters, Acting Director of Community Development DATE: June 11, 2024 SUBJECT: Adopt Resolution Reconfirming Automatic Annual Fee Adjustment in the Western Riverside County Multiple Species Habitat Conservation Plan Local Development Mitigation Fee PREPARED BY: Michelle Amezcua, Senior Management Analyst RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECONFIRMING THE AUTOMATIC ANNUAL FEE ADJUSTMENT IN THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN LOCAL DEVELOPMENT MITIGATION FEE APPLICABLE TO ALL DEVELOPMENTS IN THE PLAN AREA PURSUANT TO TEMECULA MUNICIPAL CODE SECTION 15.10.050.1) AND MAKING CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS (LR24-0185) BACKGROUND: The City of Temecula ("City") is a member agency of the Western Riverside County Regional Conservation Authority ("RCA"), a joint powers agency comprised of the County of Riverside and the eighteen cities located in western Riverside County. The member agencies of RCA recognized that a habitat conservation plan is necessary to provide special protections for vegetation communities and natural areas containing habitat values to prevent future endangerment of the plant and animal species impacted by new development in western Riverside County. To address these issues, the member agencies formulated a plan called the Western Riverside County Multiple Species Habitat Conservation Plan (the "MSHCP") in which a mitigation fee would be assessed on new development and would be used to fund the implementation of the MSHCP. In furtherance of the MSHCP, the City adopted Resolution 2021-18 approving and adopting the updated "Western Riverside County Multiple Species Habitat Conservation Plan Nexus Fee Study Update," dated October 2020. ANALYSIS: Chapter 15.10 of the Temecula Municipal Code, the "Western Riverside County Multiple Species Habitat Conservation Plan Mitigation Fee Ordinance," authorizes the City Council to impose the Local Development Mitigation Fee upon new development. Section 15.10.050.A. of the Temecula Municipal Code authorizes the City to adopt an applicable Local Development Mitigation Fee schedule by resolution. On April 15, 2021, the City Council adopted Resolution No. 2021-18 that approved the MSHCP Local Development Mitigation Fee. Section 15.10.050.D of the Temecula Municipal Code provides for an Automatic Annual Fee Adjustment in accordance with the RCA's MSHCP Implementing Agreement: "D. Automatic annual fee adjustment. In addition to the periodic fee adjustment mentioned above, the RCA shall provide the city with an automatic annual fee adjustment for the local development mitigation fee established by this chapter as set forth in the MSHCP Mitigation Fee Implementation Manual." Additionally, Section 8 of Resolution No. 2021-18 also provides for an Automatic Annual Fee Adjustment in accordance with the RCA's MSHCP Implementing Agreement: "Section 8. In addition to the Periodic Fee Adjustment mentioned above, the RCA shall provide the City with an automatic annual fee adjustment for the Local Development Mitigation Fee established by this Resolution as set forth in the MSHCP Mitigation Fee Implementation Manual adopted pursuant to the Local Development Mitigation Fee Ordinance." Pursuant to Section 15.10.050 of the Temecula Municipal Code, Section 8 of Resolution No. 2021- 18, RCA's MSHCP Mitigation Fee Implementation Manual and past practice, the MSHCP Local Development Mitigation Fee adjusts annually by the change in the Consumer Price Index (CPI). RCA has determined that based on the CPI increase for Riverside — San Bernardino — Ontario, CA, that the MSHCP fees will increase 2.878% effective July 1, 2024. RCA has provided the City with revised MSHCP fees as provided in Section 3 of the proposed Resolution. The fees collected pursuant to the MSHCP Local Development Mitigation Fee shall be used to finance the public facilities described or identified in the 2020 Nexus Study. AUTOMATIC MSCHP FEE ADJUSTMENT: For the period of July 1, 2024, to June 30, 2025, the MSHCP Local Development Mitigation Fee shall be increased by the CPI, 2.878%, as follows: WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN LOCAL DEVELOPMENT MITIGATION FEE SCHEDULE FOR FISCAL YEAR 2025 (EFFECTIVE JULY 1, 2024, TO JUNE 30, 2025) Fee Category Fee Residential, density less than 8.0 dwelling units per acre (fee per dwelling unit) $4,358 Residential, density between 8.0 and 14.0 dwelling units per acre (fee per dwelling unit) $1,817 Residential density greater than 14.0 dwelling units per acre (fee per dwelling unit) $803 Commercial (fee per acre) $19,615 Industrial (fee per acre) $19,615 In the event the proposed Resolution and Resolution No. 2021-18 are not further amended by July 1, 2024, the Local Development Mitigation Fee shall be the fee described in Section 5 of Resolution No. 2021-18." FISCAL IMPACT: There will be a 2.878% increase in the MSHCP Local Development Mitigation Fees to be paid by new development. The MSHCP fees the City collects are pass -through payments. The City collects the payment at the time of Building permit issuance and then passes through those payments to RCA, on or before the 30th day of the month following the date the fee payment was received. ENVIRONMENTAL DETERMINATION: Staff has determined that the Local Development Mitigation Fee adopted by this Resolution is not subject to the requirements of CEQA and the City's CEQA Guidelines pursuant to Section 21080(b)(8) of the California Public Resources Code and Section 15273 of the CEQA Guidelines because CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, or other charges by public agencies which the public agency finds are for the purpose of (a) meeting operating expenses, including employee wage rates and fringe benefits or (b) obtaining funds for capital projects necessary to maintain service within existing service areas. Staff has also determined, on a separate and independent basis, the Local Development Mitigation Fee adopted by this Resolution is not subject to the requirements of CEQA and the City's CEQA Guidelines pursuant to Section 15378(b)(4) of the State CEQA Guidelines because the creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment, is not a "project" for purposes of CEQA. Finally, on a separate and independent basis, the Local Development Mitigation Fee adopted by this Resolution is not subject to the requirements of CEQA and the City's CEQA Guidelines because it implements the Fee as adopted by Resolution No. 2021-18. ATTACHMENTS: 1. Resolution 2. WRCRCA Notice of Implementation Fee Letter FY 2024-25 3. Local Development Mitigation Fee Schedule FY 2024-25 4. Notice of Public Hearing RESOLUTION NO.2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA RECONFIRMING THE AUTOMATIC ANNUAL FEE ADJUSTMENT IN THE WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN LOCAL DEVELOPMENT MITIGATION FEE APPLICABLE TO ALL DEVELOPMENTS IN THE PLAN AREA PURSUANT TO TEMECULA MUNICIPAL CODE SECTION 15.10.050.D AND MAKING CALIFORNIA ENVIRONMENTAL QUALITY ACT FINDINGS (LR24-0185) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. (a) The City of Temecula ("City") is a member agency of the Western Riverside County Regional Conservation Authority ("RCA"), a joint powers agency comprised of the County of Riverside and the eighteen cities located in western Riverside County. (b) The member agencies of RCA recognized that a habitat conservation plan is necessary to provide special protections for vegetation communities and natural areas containing habitat values to prevent future endangerment of the plant and animal species impacted by new development in western Riverside County. (c) In order to address these issues, the member agencies formulated a plan called the Western Riverside County Multiple Species Habitat Conservation Plan (the "MSHCP") whereby a mitigation fee would be assessed on new development and would be used to fund the implementation of the MSHCP. (d) In furtherance of the MSHCP, the City adopted Resolution 2021-18 approving and adopting the updated "Western Riverside County Multiple Species Habitat Conservation Plan Nexus Fee Study Update," dated October 2020. (e) Chapter 15.10 of the Temecula Municipal Code, the "Western Riverside County Multiple Species Habitat Conservation Plan Mitigation Fee Ordinance," was adopted pursuant to California Government Code Sections 66000 et seq. and authorizes the City Council to impose the Local Development Mitigation Fee upon new development. (f) Section 15.10.050.A. of the Temecula Municipal Code authorizes the City to adopt an applicable Local Development Mitigation Fee schedule by resolution. (g) Resolution No. 2021-18 adopted the MSHCP Local Development Mitigation Fee. (h) Section 15.10.050.1) of the Temecula Municipal Code provides for an Automatic Annual Fee Adjustment in accordance with the RCA's MSHCP Implementing Agreement: "D. Automatic annual fee adjustment. In addition to the periodic fee adjustment mentioned above, the RCA shall provide the city with an automatic annual fee adjustment for the local development mitigation fee established by this chapter as set forth in the MSHCP Mitigation Fee Implementation Manual." (i) Additionally, Section 8 of Resolution No. 2021-18 provides for an Automatic Annual Fee Adjustment in accordance with the RCA's MSHCP Implementing Agreement: "Section 8. In addition to the Periodic Fee Adjustment mentioned above, the RCA shall provide the City with an automatic annual fee adjustment for the Local Development Mitigation Fee established by this Resolution as set forth in the MSHCP Mitigation Fee Implementation Manual adopted pursuant to the Local Development Mitigation Fee Ordinance." 0) Pursuant to Section 15.10.050 of the Temecula Municipal Code, Section 8 of Resolution No. 2021-18, RCA's MSHCP Mitigation Fee Implementation Manual and past practice, the MSHCP Local Development Mitigation Fee adjusts annually by the change in the Consumer Price Index (CPI). RCA has determined that based on the CPI increase for Riverside — San Bernardino — Ontario, CA, that the MSHCP fees will increase 2.878% effective July 1, 2024. RCA has provided the City with revised MSHCP fees as provided in Section 3. (k) The fees collected pursuant to this Resolution shall be used to finance the public facilities described or identified in the 2020 Nexus Study. The MSHCP fees the City collects are pass -through payments. The City collects the payment at time of Building permit issuance and then passes through those payments to RCA, on or before the 30th day of the month following the date the fee payment was received. Section 2. California Environmental Quality Act Findings. The City Council of the City of Temecula does hereby make the following environmental findings and determinations in connection with the adoption of the Local Development Mitigation Fee: (a) The Local Development Mitigation Fee adopted by this Resolution is not subject to the requirements of CEQA and the City's CEQA Guidelines pursuant to Section 21080(b)(8) of the California Public Resources Code and Section 15273 of the CEQA Guidelines because CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, or other charges by public agencies which the public agency finds are for the purpose of (a) meeting operating expenses, including employee wage rates and fringe benefits or (b) obtaining funds for capital projects necessary to maintain service within existing service areas. (b) Further, on a separate and independent basis, the Local Development Mitigation Fee adopted by this Resolution is not subject to the requirements of CEQA and the City's CEQA Guidelines pursuant to Section 15378(b)(4) of the State CEQA Guidelines because the creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment, is not a "project" for purposes of CEQA. (c) Further, on a separate and independent basis, the Local Development Mitigation Fee adopted by this Resolution is not subject to the requirements of CEQA and the City's CEQA Guidelines because it implements the Fee as adopted by Resolution No. 2021-18. Section 3. Adoption of Adiusted Local Development Mitigation Fee. Based on the foregoing, the City Council of the City of Temecula does hereby amend Section 5 of Resolution No. 2021-18 to read as follows: "A. For the period of July 1, 2024 to June 30, 2025, the Local Development Mitigation Fee shall be as follows: WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN LOCAL DEVELOPMENT MITIGATION FEE SCHEDULE FOR FISCAL YEAR 2025 (EFFECTIVE JULY 1, 2024, TO JUNE 30, 2025) Fee Category Residential, density less than 8.0 dwelling units per acre (fee per dwelling unit) $4,358 Residential, density between 8.0 and 14.0 dwelling units per acre (fee per dwelling unit) $1,817 Residential density greater than 14.0 dwelling units per acre (fee per dwelling unit) $803 Commercial (fee per acre) $19,615 Industrial (fee per acre) $19,615 "B. In the event this Resolution and Resolution No. 2021-18 are not further amended by July 1, 2025, the Local Development Mitigation Fee shall be the fee set forth in Section 5 of Resolution No. 2021-18." Section 4. Effective Date of the Adjusted Local Development Mitigation Fee. The adjusted Local Development Mitigation Fee established by Section 3 of this Resolution shall be effective on July 1, 2024. Section 5. Effect on Resolution No. 2021-18. Except as provided in Section 3 of this Resolution, all other terms and provisions of Resolution No. 2021-18 shall remain in full force and effect. Section 6. Severability. This Resolution and the various parts, sections, and clauses thereof, are hereby declared to be severable. If any part, sentence, paragraph, section, or clause of this Resolution, or its application to any person entity is adjudged unconstitutional or invalid, such unconstitutionality or invalidity shall affect only such part, sentence, paragraph, section, or clause of this Resolution, or person or entity; and shall not affect or impair any of the remaining provision, parts, sentences, paragraphs, sections, or clauses of this Resolution, or its application to other persons or entities. The City Council hereby declares that this Resolution would have been adopted had such unconstitutional or invalid part, sentence, paragraph, section, or clause of this Resolution not been included herein; or had such person or entity been expressly exempted from the application of this Resolution. If the fees collected for the conservation of the land, including the monitoring and management thereof, are later adjudged by a final unappealable judgment of a court of competent jurisdiction to be unconstitutional or invalid, the prior Local Development Mitigation Fee adopted pursuant to Resolution No. 2021-18 shall each be revived and shall continue for the life of the MSHCP until modified by resolution of the City Council. Section 7. Certification. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 1 lth day of June, 2024. ATTEST: Randi Johl, City Clerk [SEAL] James Stewart, Mayor 4 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 1 Ith day of June, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk twRegional onservation uthority tern Riverside County April 1, 2024 Luke Watson City of Temecula 41000 Main Street Temecula, CA 92589 4080 Lemon St. 3rd FI. Riverside, CA 92502 Mailing Address: P.O. Box 12008 Riverside, CA 92502-2208 951.787.7141 • wrc-rca.org RE: NOTICE TO IMPLEMENT THE MSHCP LOCAL DEVELOPMENT MITIGATION FEE CPI ADJUSTMENT FOR FISCAL YEAR 2025 Dear Commuunity Development Director: In accordance with the MSHCP Mitigation Fee Implementation Manual and past practice, the MSHCP Local Development Mitigation Fee (LDMF) adjusts annually by the change in the Consumer Price Index (CPI). Fee ordinances and resolutions adopted by the County of Riverside and cities pursuant to the MSHCP Implementing Agreement reflect this requirement. Based on the CPI increase for Riverside — San Bernardino — Ontario, CA, MSHCP fees will increase 2.878% effective July 1, 2024. Member Agencies are required to implement the automatic CPI adjustment, effective July 1, 2024, and begin collecting fees at the Fiscal Year 2025 rates, as outlined in the attached. Outreach efforts to ensure local development mitigation fees are properly assessed include, but are not limited to, the following: • Updated fee forms are provided electronically to the Finance/Community Development/Planning Departments and posted to the RCA website at https://www.wrc-rca.org/document-library/` • Notification of the fee adjustment is posted the RCA website http://www.wrc- rca.org/development-applications/permits-and-fees/ for public awareness. ■ Updated MSHCP Mitigation Fee Implementation Manual is posted to the RCA website at htti2s://www.wrc-rca.org/document-library/ • MSHCP Mitigation Fee Implementation Manual FAQ and Accessory Dwelling Unit and Renovations (Additions) Decision Map are posted to the RCA website at https:/Iwww,wrc-rca.org/document- library/ • RCA staff have developed LDMF fee training that is available to Member Agencies. Staff will be reaching out soon to begin scheduling training for those Member Agencies which are interested. Planning Directors April 1, 2024 Page 2 If you have any questions or need additional information, please feel free to contact Jennifer Fuller, Financial Administration Manager, at (951) 787-7141. Sincerely, Anne Mayer Executive Director Attachment cc: James Stewart, RCA Board Member Aaron Adams, City Manager Jennifer Hennessy, Finance Director Regional 4080 Lemon St. 3rd FI. Riverside, CA 92501 conservation Mailing Address: P.O. Box 12008 Riverside, CA 92502-2208 Authority 951.787.7141 o wrc-rca.org Western Riverside County WESTERN RIVERSIDE COUNTY MULTIPLE SPECIES HABITAT CONSERVATION PLAN LOCAL DEVELOPMENT MITIGATION FEE SCHEDULE FOR Fee Category FISCAL YEAR 2025 (Effective July 1, 2024 - June 30, 2025) Fee Residential, density less than 8.0 dwelling units per acre (fee per dwelling unit) $4,358 Residential, density between 8.0 and 14.0 dwelling units per acre (fee per dwelling unit) $1,817 Residential, density greater than 14.0 dwelling units per acre (fee per dwelling unit) $803 Commercial (fee per acre) $19,615 Industrial (fee per acre) $19,615 Notice of Public Hearing THE CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 A PUBLIC HEARING has been scheduled before the CITY COUNCIL to consider the matter(s) described below. Case No.: Long Range Planning Project No. LR24-0185, Multi Species Habitat Conservation Plan Fee Update Applicant: City of Temecula Location: Citywide PROPOSAL: Adopt a Resolution reconfirming the automatic annual fee adjustment in the Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP) Local Development Mitigation Fee applicable to all developments in the plan area pursuant to Temecula Municipal Code Section 15.10.050.d. ENVIRONMENTAL ACTION: In accordance with the California Environmental Quality Act ("CEQA"), staff has determined that the resolution is exempt from the requirements of CEQA pursuant to Section 21080 (b)(8) of the Public Resources Code and Sections 15273 and 15378(b)(4) of the State CEQA Guidelines and that there is no possibility that adoption of the resolution would have a significant impact on the environment. PLACE OF HEARING: 41000 Main St., Temecula, CA 92590, City of Temecula, Council Chambers DATE OF HEARING: June 11, 2024 TIME OF HEARING: 6:00 PM or as soon thereafter as the matter may be heard. Any person may submit written comments to the City Council before the hearing or may appear and be heard in support of or opposition to the approval of the project at the time of hearing. Any petition for judicial review of a decision of the City Council shall be filed within the time required by, and controlled by, Sections 1094.5 and 1094.6 of the California Code of Civil Procedure. In any such action or proceeding seeking judicial review of, which attacks or seeks to set aside, or void any decision of the City Council, shall be limited to those issues raised at the hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing described in this notice. The proposed project application may be viewed at the public information counter, Temecula Civic Center, Community Development Department, 41000 Main Street, Monday through Friday from 8:00 a.m. until 5:00 p.m. Questions concerning the project may be addressed to Michelle Amezcua, City of Temecula Community Development Department, (951) 506-5189. AVAILABILITY OF MATERIALS RELATED TO THE PROPOSED ORDINANCE AND RESOLUTION. Pursuant to Government Code sections 66016, 66017, and 66018, the City will: (a) make available to the public, at least ten (10) days prior to its public hearing, data indicating the estimated cost required to provide the facilities and infrastructure for which these development fees are levied and the revenue sources anticipated to provide those facilities and infrastructure; (b) mail notice at least fourteen (14) days prior to this meeting to all interested parties that have requested notice of new or increased development fees. This data is included in the 2020 Nexus Study and the proposed resolution that will be posted on the City's website at www.TemeculaCA.gov, not less than ten (10 days) prior to the public hearing. If you would like further information about the proposed MSHCP Fee Resolution, please contact Matt Peters, Acting Community Development Director at (951) 694-6408. JUDICIAL REVIEW. Any petition for judicial review of a decision of the City Council shall be filed within the time required by, and controlled by, the California Code of Civil Procedure. In any such action or proceeding seeking judicial review of, which attacks or seeks to set aside, or void any decision of the City Council, shall be limited to those issues raised at the hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing described in this notice. Item No. 26 CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: June 11, 2024 SUBJECT: City Council Travel/Conference Report PREPARED BY: Luisa Tovar, Executive Assistant RECOMMENDATION: That the City Council receive and file report. On May 19, 20 and 21, 2024, Mayor James Stewart traveled to Las Vegas, NV to attend the International Council of Shopping Centers Conference (ICSC). ATTACHMENTS: Itinerary ICSC LAS VEGAS Schedule Sunday May 19, 2024 8:00 am - 2:00 pm ICSC & UNC Retail Real Estate Case Competition Wynn Hotel - Mouton Presentation Rooms 1-2 • Wynn Hotel - Montrachet 1-2 8:00 am - 5:00 pm Badge Pickup & Registration LVCC - Grand Lobby 8:00 am - 5:00 pm Badge Pickup & Registration LVCC - Lower South Hall 8:00 am - 5:00 pm Badge Pickup Only Harry Reid International Airport - T1 & T3 Terminal 1 (Central Baggage Claim across from Starbucks) Termi... 8:00 am - 7:30 pm Badge Pickup & Registration Wynn Hotel - Latour Ballroom 10:00 am - 12:00 pm Volunteer Leadership Appreciation Brunch With Trustees' Distinguished Service Awards Wynn Hotel - Margaux By Invitation Only 12:00 pm -1:00 pm Volunteer Leadership Briefing Wynn Hotel - Palmer By Invitation Only 1:00 pm - 2:00 pm Community Advancement Volunteer Leadership Meeting Wynn Hotel - Lafleur 2 By Invitation Only 1:00 pm - 2:00 pm Professional Development Workshop: Capital Stack Management - Raising Funds in a Tight Market Wynn Hotel - Lafite 1-2 From restructuring debt to exploring new funding sources, including tax incentives and tokenization, gain practical insi... 1:00 pm - 2:00 pm Professional Development Workshop: Navigating SEO - Strategies for Boosting Online Visibility and Traffic Wynn Hotel - Lafite 6,8 Join this session on navigating the complexities of search engine optimization (SEO) to enhance online exposure and driv... 1:00pm-2:00pm Professional Development Workshop: Practical Industry Applications to Leverage Artificial Intelligence (AI) Wynn Hotel - Lafite 4,7,9 From predictive analytics to AI -driven tenant profiling for optimal leasing strategies, attendees will discover how Al t... 1:00pm-2:00pm Professional Development Workshop: So You Want to Renew? - Lease Negotiation Insights for Landlords and Tenants Wynn Hotel - Lafite 5 Join experienced experts who will share proven strategies and negotiation techniques for maximizing the value for both I... 2:15pm-3:15pm Professional Development Workshop: Dealmaking Masterclass - Creative Leasing Approaches Wynn Hotel - Lafite 5 Join this session to gain insight into what it takes to get a deal done in today's ever -changing market. We'll address... 2:15pm-3:15pm Professional Development Workshop: Marketing Impact - Driving Conversion Through Compelling Content Wynn Hotel - Lafite 6,8 Join... 2:15pm-3:15pm Professional Development Workshop: Maximizing ICSC LAS VEGAS - Practical Tips for Today and the Future (Students Only) Wynn Hotel - Latour 6 Join industry and HR professionals to gain actionable tips tailored for your ICSC LAS VEGAS experience, with insights se... 2:15pm-3:15pm Professional Development Workshop: Retrospectives & Perspectives - A Conversation With Industry Veterans Wynn Hotel - Lafite 4,7,9 Join this panel of longstanding ICSC members offering valuable insights from the past and look into the future of the re... 2:15pm-3:15pm Professional Development Workshop: The Retail Fit Out - Strategies for Navigating Store Design Wynn Hotel - Lafite 1-2 Join this session to hear from industry experts as they share their approaches to creating compelling retail store inter... 3:30pm-4:15pm Professional Development Workshop: Evolving Retail Landscapes - Adapting to Changing Demographics in CRE Developments Wynn Hotel - Lafite 6,8 As population demographics continue to evolve, retail environments must also transform. This panel will delve into the m... 3:30pm-4:15pm Professional Development Workshop: Experience Centers - How to Monetize Engagement From Design to Transformation Wynn Hotel - Lafite 4,7,9 Join this session to discover groundbreaking strategies and best practices that will elevate your shopping center into a... 3:30 pm - 4:15 pm Professional Development Workshop: Public -Private Partnerships -11 Things Developers and City Planners Wish Each Other Knew Wynn Hotel - Lafite 1-2 This session is dedicated to uncovering the insights and mutual expectations that, if addressed, can significantly enhan... 3:30 pm - 4:15 pm Professional Development Workshop: Repositioning a Troubled Asset - Transforming Underperforming Centers Wynn Hotel - Lafite 5 Discover innovative strategies from seasoned professionals as they share real -life examples of how they have transformed... 4:00pm-5:00pm ICSC Foundation Reception: Celebrating the Talent Incubator Project Wynn Hotel - Bollinger By Invitation Only 4:30pm-5:15pm Keynote Presentation: Nick Saban Wynn Hotel - Cristal 1-4 Hear exciting new perspectives from Nick Saban, a man of vision who has a proven record of championship successes. Get i... 5:30 pm - 7:30 pm Opening Reception Wynn Hotel - Event Pavilion & Garden 6:15pm-8:00pm ICSC Global Awards Ceremony Wynn Hotel - Margaux Join ICSC in recognizing achievements for professional excellence in the Marketplaces Industry. The awards ceremony is c... ICSC LAS VEGAS Schedule Monday May 20, 2024 6:30 am - 5:00 pm Badge Pickup & Registration LVCC - Grand Lobby 6:30 am - 5:00 pm Badge Pickup & Registration LVCC - Lower South Hall 7:15 am - 8:30 am Women's Forum & Breakfast in Partnership with CREW LVCC - N109-110 Women Dealmakers: Empowering Women to Do Business Their Way... 7:30 am - 8:30 am Advancing Retail in Communities Breakfast LVCC - N711-112 Building Retail Bridges: How Cities Can Align With National Retailers for Economic Development... 8:00 am - 12:00 pm Badge Pickup Only Harry Reid International Airport - T1 & T3 Terminal 1 (Central Baggage Claim across from Starbucks) ... 8:00am-5:00pm Exhibit Hall Open LVCC - Central & South Halls 8:30 am - 4:00 pm ICSC Student Member Lounge LVCC - N101 For Student Members Only 9:00 am - 10:00 am ICSC Foundation Scholars Breakfast LVCC - N115-116 By Invitation Only 10:00 am - 10:30 am General Session: The Marketplaces Industry - Innovative Perspectives to Transformative Insights LVCC - ICSC Brand Activation: Central Hall, C5 Join this session to discover the latest trends shaping the Marketplaces Industry. MODERATOR Naveen Jaggi,... 10:00 am - 11:00 am Career Insights: AMA With Industry Professionals LVCC - N117 Students Only Unlock the... 10:30 am - 11:00 am Sponsored Content Session: Buildout LVCC - DINE. PLAY. GATHER.: Lower South Hall This is a paid sponsored content session.... 10:45 am - 11:15 am General Session: Deal or No Deal - Key Considerations for Future Investing LVCC - ICSC Brand Activation: Central Hall, C5 From analyzing market dynamics to understanding consumer demands, experts will provide valuable insights to guide your s... 11:00 am - 12:00 pm Student Speed Networking: Session 1 LVCC - N119-120 Pre -Registration Required 11:15 am - 11:45 am Sponsored Content Session: Korem — Maximizing Retail & Real Estate Success Using Location Intelligence LVCC - DINE. PLAY. GATHER.: Lower South Hall This is a paid sponsored content session.... 11:30 am - 12:00 pm Sponsored Content Session: Esri — Location -Smart Al Assistants - The Power Brokers Secret Weapon LVCC - ICSC Brand Activation: Central Hall, C5 This is a paid sponsored session.... 12:30 pm -1:30 pm Student Lunch — Meet the Retailers LVCC - N115-116 Pre -Registration Required 1:00 pm - 1:30 pm General Session: Transforming Tradition - Reimagining Mall Design to Meet Consumers' Needs LVCC - ICSC Brand Activation: Central Hall, C5 Join our experts as they explore the dynamic intersection of design, technology and consumer behavior, offering strategi... 1:15 pm -1:45 pm Sponsored Content Session: EVPassport — EV Charging and the CRE of Tomorrow LVCC - DINE. PLAY. GATHER.: Lower South Hall SPEAKERSSam Sockwell, Senior Managing Director, Global EV Solutions, CBREHooman Shahidi, Co -Founder & CEO, EVPASSPORTAbo... 1:45 pm - 2:15 pm General Session: Breaking Ground Series - Women -Led Retail Concepts Transforming Shopping Spaces and Places LVCC - ICSC Brand Activation: Central Hall, C5 Join us for an engaging conversation with a women -owned retail brand as they unveil their journey to brick -and -mortar su... 2:00 pm - 3:00 pm Student Speed Networking: Session 2 LVCC - N119-120 Pre -Registration Required 2:00 pm - 5:00 pm ICSC & UNC Retail Real Estate Case Competition — Final Round LVCC - N117 2:30 pm - 3:00 pm General Session: Urban and Suburban Renewal Strategies - Lessons From Successful Revitalization Projects LVCC - ICSC Brand Activation: Central Hall, C5 Whether your city seeks to revitalize a historic downtown or redevelop a suburban shopping area, this session will provi... 2:45 pm - 3:15 pm Sponsored Content Session: Esri — Location -Smart Al Assistants - The Power Brokers Secret Weapon LVCC - DINE. PLAY. GATHER.: Lower South Hall This is a paid sponsored session. AI is evolving fast and becoming commonly used within the industry's leading practit... 3:15 pm - 3:45 pm General Session: The Office - The Effect of Flexible Work Models on Foot Traffic LVCC - ICSC Brand Activation: Central Hall, C5 Join this session to discover how the rise of remote and hybrid work schedules has reshaped consumer behavior and occupa... 3:30 pm - 4:00 pm Sponsored Content Session: Metropolis — The Future of Parking: Driving NOI with Al LVCC - DINE. PLAY. GATHER.: Lower South Hall This is a paid sponsored content session.... 4:00 pm - 4:30 pm General Session: Retailtainment Concepts - An Experience Worth Shopping LVCC - ICSC Brand Activation: Central Hall, C5 Join this session to uncover the market dynamics fueling the surge of experiential retail concepts in the Marketplaces I... 4:15 pm - 4:45 pm Sponsored Content Session: Ariadne — Why Accurate Data for EVERY Visitor Journey Matters LVCC - DINE. PLAY. GATHER.: Lower South Hall This is a paid sponsored content session. 5:00 pm - 6:30 pm ICSC Next Generation Leadership Network and Volunteer Leaders Reception Wynn Hotel - Montrachet By Invitation Only 5:30 pm - 7:00 pm ICSC Diversity Reception Wynn Hotel - Margaux 6:30 pm - 7:30 pm ICSC Foundation Student Member Reception Wynn Hotel - Lafleur University Faculty and Administrators Welcome ICSC LAS VEGAS Schedule Tuesday May 21, 2024 7:00 am -12:00 pm Badge Pickup & Registration LVCC - Lower South Hall 7:00am-3:00pm Badge Pickup & Registration LVCC - Grand Lobby 8:00am-3:00pm Exhibit Hall Open LVCC - Central & South Halls 10:00am-10:30am General Session: The Social Shopper - Influencer Marketing's Impact on Consumer Buying Habits LVCC - ICSC Brand Activation: Central Hall, C5 From understanding the psychology behind influencer endorsements to dissecting successful campaigns, this session will u... 10:45 am - 11:15 am General Session: Shifting Store Formats - The Impact on Tenant Mixes, Leases and Portfolios LVCC - ICSC Brand Activation: Central Hall, C5 Hear industry leaders examine how retailers have evolved their store formats and physical store footprints. They'll addr... 11:30am-12:00pm General Session: Tech -Driven Retail Experiences - From Augmented Reality to Contactless Payments LVCC - ICSC Brand Activation: Central Hall, C5 Join this session to discover the innovations that are revolutionizing the shopping experience and how they impact retai... REQUESTS TO SPEAK Public Comment: Non -Agenda Item: zl Item Description or Item No. REQUEST TO SPEAK CITY OF TEMECULA Agenda Item: Date: Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk aEjE to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Phone Number Address Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Public Comment. Non -Agenda Item: X Item Description or Item No. REQUEST TO SPEAK CITY OF TEMECULA Agenda Item: ❑ Date: , L,),t ?# Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk rp for to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: nw 16,5a Y )GV . Y/KJ6Y\� �� Phone Number: Address: Email address If you are representing an organization or group., please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Public Comment REQUEST TO SPEAK CITY OF TEMECULA Non -Agenda Item: V Agenda Item: ❑ Item Description or Item No. Date: Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk rp for to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the r cord. � Name: �/w'' Y ✓�Phone Number: Address Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Public Comment: Non -Agenda Item: k Item Description or Item No. REQUEST TO SPEAK CITY OF TEMECULA Agenda Item: CCAAVAUWA t Date: Lt- I i I "<'WMcry M&�;�'Ct ma-th Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk rior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: T �.Q IA rbf'9l( f/i y-/xyN Phone Number: Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Public Comment: Non -Agenda Item: 1-1 Item Description or Item No. REQUEST TO SPEAK CITY OF TEMECULA Agenda Item: . Date: (.� '�— Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk rp for to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the reco,,rd.^n � ,,.,/� Name: LWV-e �1 �Y��r r t Phone Number. Address Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Public Comment: Non -Agenda Item: El Item Description or Item No. o�':; REQUEST TO SPEAK CITY OF TEMECULA Agenda Item: FV Date: Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: 1 T ` o5�;a r'-o w7y\ V-kat Phone Number Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional.