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10222024 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II]. AGENDA TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA OCTOBER 22, 2024 - 6:00 PM CLOSED SESSION - 5:00 PM CONFERENCE WITH REAL PROPERTY NEGOTIATORS. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding the acquisition of certain property interests, including a permanent easement, on two properties described below that are necessary for the proposed construction of offsite public improvements to certain portions of Ynez Road, in connection with PW23-02 Ynez Road Improvements - Phase I (Project). The negotiators for the City are Ron Moreno and Anissa Sharp. The negotiators for the respective real property interests are set forth below . (i) The acquisition of certain property interests from the real properties located on Rancho California Road in the City of Temecula (APN’s 944-290-016 and 944-290-017). Specifically, the City seeks to acquire an approximate 54,235 square foot permanent access and maintenance easement. The negotiating parties are the City of Temecula and the property owners Don B. Norris and Karen R . Norris, Trustees of The Norris Family Trust, Dated January 18, 2019 or Successor Trustee Thereof; Edward Damian Amorosi, Trustee under The Amorosi Family Trust Dated July 25, 1988; Bruce A. Whittenberg, Trustee of The Whittenberg Family Trust, Dated September 21, 1990-SPH; Rosemary Liegler, as Trustee of The Liegler Family Trust, Survivor’s Trust, Dated April 2, 1987, as to an Undivided 1.5152% Interest; Charles Arlington Russell and Marjorie Marie Russell, Trustees of The Charles Arlington Russell Revocable Trust under Agreement Dated May 2, 2013, an Undivided One-Half Interest and to Marjorie Marie Russell and Charles Arlington Russell, Trustees of The Marjorie Marie Russell Revocable Trust under Agreement Dated May 2, 2013, an Undivided One-Half Interest, as May Be Amended; William Tekunoff and Betty June Tekunoff, Trustees of The Tekunoff Family Trust Dated October 11, 2002; Norman Yamauchi and Nora Yamauchi, husband and wife as Joint Tenants; Donald D. Kaiserman and Joyce S. Kaiserman, husband and wife as Community Property; Humberto A. Galleno and Ana Galleno, Ttee F/T Galleno Family Tr Dtd 7-23-88 as there Interest May Appears. Under negotiations are price and terms of the acquisition of these property interests. CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to two matters of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City and the City Council will decide whether to initiate litigation . Page 1 City Council Agenda October 22, 2024 CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(1) with respect to the following matters of pending litigation: City of Temecula v. Wagner et al. (Riverside Superior Court Case No. CVSW2404208) and In re Wagner (United States Bankruptcy Court for the Central District of California Case No. 6:24-bk-15152-RB). CALL TO ORDER: Mayor James Stewart INVOCATION: Pastor Steve Redden of Crosspoint Church FLAG SALUTE: Mayor James Stewart ROLL CALL: Alexander, Kalfus, Schwank, Stewart PRESENTATIONS Presentation of Proclamation for Cybersecurity Awareness Month Presentation of Certificate of Recognition to Matthew DeWitt for Congressional Gold Medal Award Presentation by Rancho Water Regarding De Portola Construction Project Update BOARD / COMMISSION REPORTS Community Services Commission and Race, Equity, Diversity and Inclusion Commission PUBLIC SAFETY REPORT County of Riverside, Sheriff's Department PUBLIC COMMENTS - NON-AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the City Council on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited . Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No . 2021-54. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten minutes will be devoted to these reports . CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the City Council on matters on the Consent Calendar . Page 2 City Council Agenda October 22, 2024 Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca .gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 1.Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. Recommendation: Agenda ReportAttachments: 2.Approve Action Minutes of October 8, 2024 That the City Council approve the action minutes of October 8, 2024.Recommendation: Action MinutesAttachments: 3.Approve List of Demands That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Recommendation: Agenda Report Resolution List of Demands Attachments: 4.Approve Sponsorship and Economic Development Funding Agreement with Visit Temecula Valley for Fiscal Years 2024-2027 (At the Request of Subcommittee Members Stewart and Kalfus) That the City Council approve a three-year Sponsorship and Economic Development Funding Agreement with Visit Temecula Valley in the amount of $60,000 per fiscal year through Fiscal Years 2024 -2027, for a total amount of $180,000. Recommendation: Agenda Report Agreement Attachments: 5.Adopt Resolution Acknowledging Receipt of the Annual Inspection Report Pursuant to SB 1205 Page 3 City Council Agenda October 22, 2024 That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE MARSHAL OF THE CITY OF TEMECULA FIRE DEPARTMENT REGARDING THE SB 1205 STATE MANDATED ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146 AND 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE Recommendation: Agenda Report Resolution Attachments: 6.Adopt the City of Temecula Disaster Debris Management Plan That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE CITY OF TEMECULA DISASTER DEBRIS MANAGEMENT PLAN Recommendation: Agenda Report Resolution Disaster Debris Management Plan Attachments: 7.Approve Transportation Uniform Mitigation Fee (TUMF) Improvement and Related Credit Reimbursement Agreement for Altair Development That the City Council take the following actions: 1. Approve the attached TUMF Improvement Credit and Reimbursement Agreements between the City of Temecula, WRCOG and SB Altair, LLC for the Altair Development in substantially the same format as attached . 2. Authorize the City Manager to approve and execute all necessary documents related to the agreement. Recommendation: Agenda Report Agreement Attachments: 8.Receive and File Temporary Street Closure for Rescheduled 2024 National Preparedness Fair That the City Council receive and file the temporary closure of certain streets for the rescheduled 2024 National Preparedness Fair. Recommendation: Page 4 City Council Agenda October 22, 2024 Agenda Report Exhibit A Attachments: RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND/OR THE TEMECULA PUBLIC FINANCING AUTHORITY Page 5 City Council Agenda October 22, 2024 TEMECULA COMMUNITY SERVICES DISTRICT MEETING CALL TO ORDER: President Zak Schwank ROLL CALL: Alexander, Kalfus, Schwank, Stewart CSD PUBLIC COMMENTS - NON-AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the Board of Directors on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited . Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No . 2021-54. CSD CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Community Services District request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited . Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No . 2021-54. 9.Approve Action Minutes of October 8, 2024 That the Board of Directors approve the action minutes of October 8, 2024. Recommendation: Action MinutesAttachments: 10.Approve Changes to New Year’s Eve Grape Drop Event (At the Request of Subcommittee Members Alexander and Schwank) That the Board of Directors approve the changes to the New Year’s Eve Grape Drop event. Recommendation: Agenda ReportAttachments: CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT Page 6 City Council Agenda October 22, 2024 CSD BOARD OF DIRECTOR REPORTS CSD ADJOURNMENT The next regular meeting of the Temecula Community Services District will be held on Tuesday, November 12, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 7 City Council Agenda October 22, 2024 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY - NO MEETING TEMECULA HOUSING AUTHORITY - NO MEETING TEMECULA PUBLIC FINANCING AUTHORITY - NO MEEETING RECONVENE TEMECULA CITY COUNCIL BUSINESS Any member of the public may address the City Council on items that appear on the Business portion of the agenda. Each speaker is limited to 5 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited . Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No . 2021-54. 11.Conduct Public Meeting to Consider Renewal of Visit Temecula Valley Tourism Business Improvement District and Levy of Assessment on Lodging Businesses within the District That the City Council conduct the requisite public meeting to hear testimony regarding the proposed renewal of the Visit Temecula Valley Tourism Business Improvement District (“VTVTBID”) pursuant to the Parking and Business Improvement District Law of 1994. Recommendation: Agenda Report City Council Resolution No. 2024-64 Management District Plan Signed Petitions Notice of Public Meeting and Public Hearing Attachments: 12.Adopt City Council Protocol Manual Policy Regarding Budget, Fees and Other Financial Matters (At the Request of Subcommittee Members Kalfus and Schwank) That the City Council adopt a protocol manual policy regarding budget, fees, and other financial matters. Recommendation: Agenda Report Draft Policy Exhibit A - City's Financial Policies Attachments: DEPARTMENTAL REPORTS (RECEIVE AND FILE) 13.Community Development Department Monthly Report Page 8 City Council Agenda October 22, 2024 Agenda Report Planning Activity Report Attachments: 14.Fire Department Monthly Report Agenda Report Monthly Report Attachments: 15.Police Department Monthly Report Agenda ReportAttachments: 16.Public Works Department Monthly Report Agenda Report Project Status Report Attachments: ITEMS FOR FUTURE CITY COUNCIL AGENDAS Any Council Member, including the Mayor, may request an item be placed on a future agenda. Any such request will be discussed under this section. In making the request, a Council Member may briefly describe the topic of the proposed agenda item and any timing associated with the placement of the item on the agenda. This description shall not exceed 3 minutes. No substantive discussion on the subject of the motion may occur. Items may only be placed on the agenda by Council Members pursuant to policy or by the City Manager based on administrative or operational needs of the City. Public comments on the placement of these agenda items shall be limited to a maximum of 30 minutes. Individual comments shall not exceed 3 minutes. All public participation is governed by the Council Policy regarding Public Participation at Meetings and Agenda Placements by Council Members adopted by Resolution No . 2021-54. CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT The next regular meeting of the City Council will be held on Tuesday, November 12, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 9 City Council Agenda October 22, 2024 NOTICE TO THE PUBLIC The full agenda packet (including staff reports, public closed session information, and any supplemental material available after the original posting of the agenda), distributed to a majority of the City Council regarding any item on the agenda, will be available for public viewing in the main reception area of the Temecula Civic Center during normal business hours at least 72 hours prior to the meeting. The material will also be available on the City's website at TemeculaCa.gov. and available for review at the respective meeting. If you have questions regarding any item on the agenda, please contact the City Clerk’s Department at (951) 694-6444. Page 10 Item No. 1 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl, Director of Legislative Affairs/City Clerk DATE: October 22, 2024 SUBJECT: Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda ______________________________________________________________________________ PREPARED BY: Randi Johl, Director of Legislative Affairs/City Clerk RECOMMENDATION: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. In accordance with Government Code Section 34934, the title of each ordinance is included on the published agenda and a copy of the full ordinance has been available to the public online on the City’s website and will be available in print at the meeting prior to the introduction or passage of the ordinance. Unless otherwise required, the full reading of the title and text of all ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 1 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA OCTOBER 8, 2024 - 6:00 PM CLOSED SESSION - 5:00 PM CONFERENCE WITH LEGAL COUNSEL – INITIATION OF LITIGATION. The City Council convened in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to two matters of potential litigation. A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City and the City Council will decide whether to initiate litigation. CALL TO ORDER: Mayor Pro Tem Brenden Kalfus INVOCATION: Aaron Adams, City Manager FLAG SALUTE: Mayor Pro Tem Brenden Kalfus ROLL CALL: Alexander, Kalfus, Schwank, Stewart (absent) PRESENTATIONS Presentation of Proclamation for Manufacturing Month Presentation of Proclamation for White Cane Awareness Day Presentation of Certificate of Recognition to Tracy Frick Upon Retirement Presentation of Certificate of Recognition to Frank Carranza Upon Retirement BOARD / COMMISSION REPORTS - NONE PUBLIC SAFETY REPORT County of Riverside, Fire Department (CAL FIRE) PUBLIC COMMENTS - NON-AGENDA ITEMS The following individual(s) addressed the City Council: • Jim Niederecker • Laurel LaMont • Payam Daneshvar • Melissa Bourbonnais • Joseph Austin • Greg Langworthy CITY COUNCIL REPORTS CONSENT CALENDAR Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. 2 Approved the Staff Recommendation (3-0, Stewart absent): Motion by Schwank, Second by Alexander. The vote reflected unanimous approval with Stewart absent. 1. Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda Recommendation: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. 2. Approve Action Minutes of September 24, 2024 Recommendation: That the City Council approve the action minutes of September 24, 2024. 3. Approve List of Demands Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. 2024-65 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4. Adopt Ordinance No. 2024-06 Amending Titles 5, 8, 15, and 17 of the Temecula Municipal Code to Implement Assembly Bill 970 and Making Various Minor and Technical Revisions (2nd Reading) Recommendation: That the City Council adopt an ordinance entitled: ORDINANCE NO. 2024-06 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING TITLES 5, 8, 15 AND 17 OF THE TEMECULA MUNICIPAL CODE MAKING 1) MINOR REVISIONS TO MASSAGE AND TOBACCO ESTABLISHMENTS OPERATIONAL STANDARDS, 2) CLARIFY LIMITATIONS FOR OUTDOOR VENDORS, 3) AMEND THE DEFINITION OF “NUISANCE” TO INCLUDE “DISORDERLY HOUSE”, 4) IMPLEMENT THE PROVISIONS OF AB 970 RELATED TO STREAMLINED APPROVAL OF ELECTRIC AND HYDROGEN FUELING STATIONS, 5) SPECIFY THAT THE TEMECULA GENERAL PLAN WILL BE USED FOR LAND USE DETERMINATIONS PERTAINING TO ZONING FOR SPECIFIC PLANS NO. 1, 2, 3, 4, 6, 9, 10, AND 12 NOT RIVERSIDE COUNTY ORDINANCE NO. 348, 6) CLARIFY THAT VENDORS/FARMERS MARKETS REQUIRE A MAJOR TEMPORARY USE PERMIT, 7) REMOVE WATER TANKS AS AN APPROVED LOCATION FOR TELECOMMUNICATION FACILITIES, AND 8) MAKE OTHER CLERICAL OR TYPOGRAPHICAL CORRECTIONS, AND MAKE A 3 FINDING OF EXEMPTION UNDER CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES SECTION 15061 (B)(3) 5. Approve Sponsorship Agreement with JDS Creative Academy for Digifest Temecula 2025 (At the Request of Subcommittee Members Kalfus and Stewart) Recommendation: That the City Council approve a sponsorship agreement with JDS Creative Academy for in-kind City support valued at $1,000 and promotional services of $11,415. 6. Approve Sponsorship Agreement with Veterans of Foreign Wars, Temecula Valley Post #4089 for the Veterans Car Show (At the Request of Subcommittee Members Alexander and Schwank) Recommendation: That the City Council approve a sponsorship agreement with Veterans of Foreign Wars, Temecula Valley VFW Post #4089 for in-kind promotional services of $11,415. 7. Approve Plans and Specifications and Authorize the Solicitation of Construction Bids for Bridge Maintenance, PW23-08 Recommendation: That the City Council: 1. Approve the Plans and Specifications and authorize the Department of Public Works to solicit construction bids for Bridge Maintenance, Project PW23-08; and 2. Make a finding that this project is exempt from California Environmental Quality Act (CEQA) per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. 8. Approve Plans and Specifications and Authorize the Solicitation of Construction Bids for Interim Improvements to Pave Existing Gravel Lots Located on Either Side of the Main Street Loop/Town Square Recommendation: That the City Council: 1. Approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for interim improvements to pave existing gravel lots located on either side of the Main Street Loop/Town Square; and 2. Appropriate $350,000 in Measure S funds to the Capital Improvement Program (CIP) project. 9. Award Construction Contract to Leonida Builders Inc. for the Park Restrooms Renovations, Expansion and Americans with Disabilities Act Improvements Project, PW17-06 4 Recommendation: That the City Council: 1. Award a construction contract to Leonida Builders Inc. in the amount of $247,800 for the Park Restrooms Renovations, Expansion and Americans with Disabilities Act (ADA) Improvements Project, PW17-06; and 2. Authorize the City Manager to approve contract change orders up to 20% of the contract amount, $49,560; and 3. Make a finding that the American with Park Restrooms Renovations, Expansion and Americans with Disabilities Act (ADA) Improvements Project, PW17-06, project is exempt from Multiple Species Habitat Conservation Plan fees. Item Continued to future City Council meeting. RECESS: At 7:03 PM, the City Council recessed and convened as the Temecula Community Services District meeting. At 7:05 PM the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL ITEMS FOR FUTURE CITY COUNCIL AGENDAS CITY MANAGER REPORT CITY ATTORNEY REPORT The City Attorney stated there was no reportable action from closed session. ADJOURNMENT At 7:06 PM, the City Council meeting was formally adjourned to Tuesday, October 22, 2024, at 5:00 PM for Closed Session, with regular session commencing at 6:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] Item No. 3 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Director of Finance DATE: October 22, 2024 SUBJECT: Approve the List of Demands ______________________________________________________________________________ PREPARED BY: Tricia Hawk, Finance Manager RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City’s policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands 1 RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager’s Office and that the same are hereby allowed in the amount of $11,460,952.27. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 22nd day of October, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 22nd day of October, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk 9/21/2024 - 10/04/2024 TOTAL CHECK RUN: 10,630,407.11 9/26/2024 TOTAL PAYROLL RUN: 830,545.16 TOTAL LIST OF DEMANDS FOR 10/22/2024 COUNCIL MEETING: 11,460,952.27$ CITY OF TEMECULA LIST OF DEMANDS Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 603891 9/26/2024 2948 ACT 1 CONSTRUCTION INC 3 PW21-03 PICKELBALL COURTS: PW21-03: CIP EFT Posted 225,657.30 303057 9/26/2024 1206 AFLAC PREMIUM HOLDING C O BNB BANK LOCKBOX Ben350458 AFLAC ACCIDENT INDEMNITY PAYMENT Printed Check 3,091.71 303092 10/3/2024 1236 ALL AMERICAN ASPHALT 1135269 ASPHALT SUPPLIES: STREET MAINTENANCE: PW Printed Check 1,799.36 303092 10/3/2024 1236 ALL AMERICAN ASPHALT 1197665 ASPHALT SUPPLIES: STREET MAINTENANCE: PW Printed Check 320.65 603956 10/3/2024 1512 ALLEGRO MUSICAL VENTURES INC 27742 PIANO SVCS-THEATER :TCSD EFT Posted 825.00 603956 10/3/2024 1512 ALLEGRO MUSICAL VENTURES INC 27738 PIANO SVCS-THEATER: TCSD EFT Posted 300.00 603892 9/26/2024 3696 ALLIANT INSURANCE SERVICES INC 2795176 CYBER PREMIUM-BEAZLEY: RISK EFT Posted 7,147.33 603892 9/26/2024 3696 ALLIANT INSURANCE SERVICES INC 2795178 CYBER RENEWAL-IRONSHORE: RISK EFT Posted 526.01 603892 9/26/2024 3696 ALLIANT INSURANCE SERVICES INC 2795177 CYBER RENEWAL-AMTRUST: RISK EFT Posted 473.41 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1KNF-LNFX-JYQ9 SUPPLIES: CRC AND SUMMER DAY CAMP: TCSD EFT Posted 1,877.07 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1G9P-K7KP-9KNH PARK MAINTENANCE EQUIPMENT: PW EFT Posted 843.88 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1YQN-R9LM-47RN SUPPLIES: CRC AND SUMMER DAY CAMP: TCSD EFT Posted 485.43 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 119C-L7TQ-39P3 SMALL TOOLS & EQUIPMENT: PARKS: PW EFT Posted 327.96 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1NJD-L6FN-7KQF SUPPLIES: SPORTS: TCSD EFT Posted 157.36 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1DWY-1VVT-7DH7 BOOKS: RONALD H ROBERTS LIBRARY: TCSD EFT Posted 124.28 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1R1K-YK1M-LH41 SUPPLIES & EQUIP: TEM SHERIFF EFT Posted 99.10 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1YNG-3PCC-QNLP SUPPLIES: TVM: TCSD EFT Posted 86.61 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 19J6-4YRP-1TVX MISC SUPPLIES: I-15 CONGESTION RELIEF: PW19-02 EFT Posted 68.66 603893 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1DMF-QDFJ-JPV1 OFC SUPPLIES: PW CIP EFT Posted 50.01 603894 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1X67-CKXM-QJ1D MISC SUPPLIES: HR EFT Posted 38.19 603894 9/26/2024 1418 AMAZON CAPITAL SERVICES INC 1VW9-RFW9-KC7P OFC SUPPLIES: NPDES: PW EFT Posted 35.15 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 167K-GWJN-7RQF REFRESHMENT SUPPLIES: CITY HALL & FOC: PW EFT Posted 382.52 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 1314-RN1L-7HKG MISC SUPPLIES: HR EFT Posted 261.02 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 1DDJ-TM7T-3DH6 OFC SUPPLIES: CODE ENFORCEMENT: COMDV EFT Posted 199.85 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 1WH7-HXFG-NQ3C OFFICE SUPPLIES: PREVENTION: FIRE EFT Posted 180.08 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 13NT-RR96-1WHF MISC SUPPLIES: SPECIAL EVENTS: TCSD EFT Posted 177.88 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 1RXC-C73X-NL3L SUPPLIES: FINANCE EFT Posted 145.61 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 1MGR-94RM-PKP3 SMALL TOOLS/EQUIP: EMERGENCY MGMNT: FIRE EFT Posted 95.69 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 1HV1-93FM-W9JC BOOKS: RONALD H ROBERTS LIBRARY: TCSD EFT Posted 58.46 603957 10/3/2024 1418 AMAZON CAPITAL SERVICES INC 199D-7MNQ-9797 OFC SUPPLIES: CIP: PW EFT Posted 29.26 303058 9/26/2024 3929 AMERICAN EAGLE TROPHIES 12478 MISC SUPPLIES: TVM & SISTER CITY: TCSD Printed Check 2,134.22 603895 9/26/2024 1261 AMERICAN FORENSIC NURSES INC 78948 DRUG/ALCOHOL ANALYSIS: PD EFT Posted 2,502.82 603895 9/26/2024 1261 AMERICAN FORENSIC NURSES INC 78949 DRUG/ALCOHOL ANALYSIS: PD EFT Posted 578.17 603958 10/3/2024 2378 AMERICAN RAMP COMPANY INC 8723 LONG CANYON CRK PK SKATE PARK:PW EFT Posted 101,203.20 603958 10/3/2024 2378 AMERICAN RAMP COMPANY INC 8707 LONG CANYON CRK PK SKATE PARK: PW EFT Posted 6,423.53 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20079027 DRINKING WATER SYSTEM MAINT: FACILITIES: PW EFT Posted 196.75 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20079056 DRINKING WATER SYSTEM MAINT: PARKS: PW EFT Posted 69.60 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20078996 DRINKING WATER SYSTEM MAINT: FACILITIES: PW EFT Posted 28.28 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20078999 DRINKING WATER SYSTEM MAINT: FACILITIES: PW EFT Posted 28.28 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20079045 DRINKING WATER SYSTEM MAINT: PARKS: PW EFT Posted 28.28 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20079029 DRINKING WATER SYSTEM MAINT: FACILITIES: PW EFT Posted 27.00 603896 9/26/2024 1805 AQUA CHILL OF SAN DIEGO 20079031 DRINKING WATER SYSTEM MAINT: FACILITIES: PW EFT Posted 26.25 603959 10/3/2024 2917 ARJONA GLORIA PERF: 09/21/24 TICKET SERV. AGMT: FANDANGO:CONJUNTO JARDIN 09/21/24 EFT Posted 2,851.80 603959 10/3/2024 2917 ARJONA GLORIA PERF: 09/20/24 TICKET SERV. AGMT: BRAZILLAN & LATIN JAZZ:09/20/24 EFT Posted 658.00 303059 9/26/2024 2442 ASCENT ENVIRONMENTAL INC 20210169.02-22 PA22-0105 TEMECULA VALLEY HOSPITAL MASTER PLAN Printed Check 377.50 603960 10/3/2024 1170 AUTOPARTSPROS LLC 131726 MAINTENANCE SUPPLIES: STREETS: PW EFT Posted 32.07 603961 10/3/2024 2828 BALIO SOFTWARE US INC INV-000011 AFFORDABLE HOUSING COMPLIANCE SOFTWARE: COMDV EFT Posted 8,700.00 603890 9/26/2024 1411 BECK JEANNE M 07/18/24 POSTAGE: THEATER BROCHURE: TCSD EFT Posted 323.54 603897 9/26/2024 2524 BEHAVIORAL ANALYSIS TRAINING LLC IV01977 EDUCATION TRAINING: TEM SHERIFF EFT Posted 575.00 303061 9/26/2024 1917 BEISTLE COMPANY THE 117606 SPECIAL EVENT SUPPLIES: FIRE PREVENTION & STATIONS Printed Check 909.15 303093 10/3/2024 2935 BETTS KENNETH 1900.201-1910.202 TCSD INSTRUCTOR EARNINGS Printed Check 5,174.40 603962 10/3/2024 1980 BGP RECREATION INC 4005.202-4010.202 #1 TCSD INSTRUCTOR EARNINGS EFT Posted 3,326.40 303094 10/3/2024 1264 BIO TOX LABORATORIES 46428 PHLEBOTOMY SVCS: TEM SHERIFF Printed Check 4,004.49 303094 10/3/2024 1264 BIO TOX LABORATORIES 46429 PHLEBOTOMY SVCS: TEM SHERIFF Printed Check 2,815.96 303094 10/3/2024 1264 BIO TOX LABORATORIES 46489 PHLEBOTOMY SVCS: TEM SHERIFF Printed Check 777.75 603898 9/26/2024 1101 BLUETRITON BRANDS INC 14I0028910578 WATER DELIVERY SVCS: PW EFT Posted 556.34 603963 10/3/2024 1049 BNI PUBLICATIONS INC 100320-1 PUBLICATIONS: LAND DEV, STREETS & CIP: PW EFT Posted 1,880.51 603899 9/26/2024 2047 BOB CALLAHANS POOL SERVICE 0200 POOL AND FOUNTAIN MAINTENANCE: PW EFT Posted 1,200.00 303062 9/26/2024 1631 BONCOR WATER SYSTEMS LLC 789589 09/11/24 WATER FILTER REPLACEMENT: STATION 73 Printed Check 345.20 603964 10/3/2024 3720 BOOT WORLD INC 98754 SAFETY FOOTWEAR: RISK MANAGEMENT EFT Posted 690.70 603965 10/3/2024 1918 BOYER WAYNE 2149 UNIFORMS: TEM SHERIFF :PD EFT Posted 1,194.50 603965 10/3/2024 1918 BOYER WAYNE 2150 UNIFORMS: TEM SHERIFF :PD EFT Posted 800.40 603966 10/3/2024 2415 BRAUN PETER 4675 PLANT MAINTENANCE: FACILITIES: PW EFT Posted 500.00 603966 10/3/2024 2415 BRAUN PETER 4689 PLANT MAINTENANCE: FACILITIES: PW EFT Posted 200.00 603967 10/3/2024 1634 BRODART CO B6856021 BOOK COLLECTION: RONALD H ROBERTS LIBRARY: TCSD EFT Posted 24.37 603968 10/3/2024 2622 BROWN JAMAL DEON 2300.203 - 2310.203 TCSD INSTRUCTOR EARNINGS EFT Posted 3,429.30 303060 9/26/2024 1669 BTAC UNITED ACQUISITION HOLDING COMPANY 2038537947 BOOK COLLECTIONS: RONALD H ROBERTS LIBRARY: TCSD Printed Check 447.37 303060 9/26/2024 1669 BTAC UNITED ACQUISITION HOLDING COMPANY 2038541345 BOOK COLLECTIONS: RONALD H ROBERTS LIBRARY: TCSD Printed Check 147.95 303060 9/26/2024 1669 BTAC UNITED ACQUISITION HOLDING COMPANY 2038529593 BOOK COLLECTIONS: RONALD H ROBERTS LIBRARY: TCSD Printed Check 83.38 303060 9/26/2024 1669 BTAC UNITED ACQUISITION HOLDING COMPANY 2038541344 BOOK COLLECTIONS: RONALD H ROBERTS LIBRARY: TCSD Printed Check 12.54 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 303060 9/26/2024 1669 BTAC UNITED ACQUISITION HOLDING COMPANY 2038537946 BOOK COLLECTIONS: RONALD H ROBERTS LIBRARY: TCSD Printed Check 11.42 303096 10/3/2024 1084 C R AND R INC 001520145 CONTAINER SVCS: SANTIAGO LOT: PW Printed Check 4,111.57 303097 10/3/2024 3157 CAHALAN JASON 4112 BAY DOOR MAINTENANCE: FIRE STATIONS Printed Check 2,047.19 303098 10/3/2024 2465 CALIF NEWSPAPERS PARTNERSHIP 599675B LEGAL NEWSPAPER PUBLICATIONS: CITY CLERK Printed Check 1,567.78 303098 10/3/2024 2465 CALIF NEWSPAPERS PARTNERSHIP 599675A ADVERTISING PUBLIC NOTICES: PLANNING:COMDV Printed Check 1,233.18 303098 10/3/2024 2465 CALIF NEWSPAPERS PARTNERSHIP 599675C BID ADVERTISING: PARK RESTROOM RENO: PW17-06 Printed Check 977.00 603900 9/26/2024 3602 CALIFORNIA WATERS DEVELOPMENT INC 6 PW21-07 COMMUNITY RECREATION CENTER SPLASH PAD :PW EFT Posted 241,402.12 303099 10/3/2024 1332 CANON FINANCIAL SERVICES INC 35187450 11 CANON COPIERS LEASE: TEM PUB LIBRARY: ITSS Printed Check 671.56 303063 9/26/2024 2063 CASC ENGINEERING AND CONSULTING INC 0052047 WQMP PLAN CHECK SVCS: PW: NPDES: PW Printed Check 1,432.50 603969 10/3/2024 1100 CES HOLDINGS LLC 242416 POOL COVERS: CRC: TCSD EFT Posted 9,009.03 303064 9/26/2024 1942 CHRISTIAN STITCHERY INC 15153 PROMOTIONAL ITEMS: COLOR RUN: TCSD Printed Check 5,853.38 303100 10/3/2024 1701 CLEAR IMAGE ENTERPRISES INC 19088 WINDOW CLEANING: VARIOUS FACILITIES: PW Printed Check 4,625.00 303100 10/3/2024 1701 CLEAR IMAGE ENTERPRISES INC 19082 WINDOW CLEANING: VARIOUS FACILITIES: PW Printed Check 225.00 303101 10/3/2024 2144 CODE 5 GROUP LLC 4057 GPS TRACKING SERVICES: TEM SHERIFF: PD Printed Check 4,800.00 603970 10/3/2024 1666 CORELOGIC INC 82222269 SOFTWARE SUBSCRIPTION: CODE ENFORCEMENT: COMDV EFT Posted 471.50 303065 9/26/2024 1268 COSTCO TEMECULA 491 3659 SUPPLIES: HUMAN SERVICES: TCSD Printed Check 547.61 303102 10/3/2024 1268 COSTCO TEMECULA 491 3660 SUPPLIES: HUMAN SERVICES: TCSD Printed Check 853.17 303102 10/3/2024 1268 COSTCO TEMECULA 491 3656 REFRESHMENTS: WORKFORCE PROGRAMS: TCSD Printed Check 438.53 603901 9/26/2024 1592 CRAFTSMEN PLUMBING & HVAC INC 004021 PLUMBING SVCS: PARKS: PW EFT Posted 840.00 603971 10/3/2024 1592 CRAFTSMEN PLUMBING & HVAC INC 004017 PLUMBING SVCS: CRC: PW EFT Posted 390.00 303066 9/26/2024 1956 CRASH DATA GROUP INC INV13680 SOFTWARE SUBSCRIPTION, KITS, & CABLES: TEM SHERIFF Printed Check 21,255.80 303067 9/26/2024 1929 CULTIVATING GOOD INC 09/21/24 REFRESHMENTS: WORKFORCE PROGRAMS: TCSD Printed Check 1,500.00 603972 10/3/2024 1096 DANS FEED AND SEED INC 082015 MAINT SUPPLIES: STREET MAINTENANCE: PW EFT Posted 56.26 603973 10/3/2024 1105 DATA TICKET INC 169626 CITATION PROCESSING SVCS: TEM SHERIFF: PD EFT Posted 958.60 603973 10/3/2024 1105 DATA TICKET INC 170068 CITATION PROCESSING SVCS: TEM SHERIFF: PD EFT Posted 200.00 603974 10/3/2024 1699 DAVID EVANS AND ASSOCIATES INC 569199 CONSTRUCTION SUPPORT SVCS: PW21-03:PW EFT Posted 833.50 603974 10/3/2024 1699 DAVID EVANS AND ASSOCIATES INC 571141 CONSTRUCTION SUPPORT SVCS: PW21-03:PW EFT Posted 157.50 603902 9/26/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC IN00242407 SECURITY CAMERA SYSTEM LICENSING: IT EFT Posted 33,478.00 603902 9/26/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC IN00242409 SECURITY SYSTEM: GATE READERS & INTERCOM: IT EFT Posted 5,764.01 603902 9/26/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC IN00242408 SECURITY SYSTEM: GATE READERS & INTERCOM: IT EFT Posted 5,299.01 603902 9/26/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC IN00230730 MAINT & REPAIR: SECURITY SYSTEM: IT EFT Posted 3,230.00 603975 10/3/2024 2227 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC IN00242406 SECURITY SYSTEM: STAMPEDE PARKING: PW15-07:IT EFT Posted 30,949.50 603903 9/26/2024 1235 DIAMOND ENVIRONMENTAL SERVICES 0005675270 ANNUAL PORTABLE RESTROOMS SVCS: PW PARKS EFT Posted 165.88 603903 9/26/2024 1235 DIAMOND ENVIRONMENTAL SERVICES 0005646748 ANNUAL PORTABLE RESTROOMS SVCS: PW PARKS EFT Posted 160.88 603903 9/26/2024 1235 DIAMOND ENVIRONMENTAL SERVICES 0005675267 ANNUAL PORTABLE RESTROOMS SVCS: PW PARKS EFT Posted 110.88 603903 9/26/2024 1235 DIAMOND ENVIRONMENTAL SERVICES 0005675268 ANNUAL PORTABLE RESTROOMS SVCS: PW PARKS EFT Posted 110.88 603903 9/26/2024 1235 DIAMOND ENVIRONMENTAL SERVICES 0005675269 ANNUAL PORTABLE RESTROOMS SVCS: PW PARKS EFT Posted 110.88 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57322 FUEL FOR CITY VEHICLES: PARKS: PW EFT Posted 1,890.09 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57328 FUEL FOR CITY VEHICLES: PW EFT Posted 1,081.87 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57339 FUEL FOR CITY VEHICLES: PW EFT Posted 583.17 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57340 FUEL FOR CITY VEHICLES: TCSD EFT Posted 411.02 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57327 FUEL FOR CITY VEHICLES: PW EFT Posted 226.20 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57325 FUEL FOR CITY VEHICLES: BLDSF EFT Posted 172.77 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57323 FUEL FOR CITY VEHICLES: LAND DEV EFT Posted 109.05 603904 9/26/2024 1254 DOWNS ENERGY FUEL CL57324 FUEL FOR CITY VEHICLES: PD EFT Posted 68.95 603976 10/3/2024 1254 DOWNS ENERGY FUEL CL58805 FUEL FOR CITY VEHICLES: TCSD EFT Posted 399.03 603976 10/3/2024 1254 DOWNS ENERGY FUEL CL57326 FUEL FOR CITY VEHICLES: BLDSF EFT Posted 294.68 603976 10/3/2024 1254 DOWNS ENERGY FUEL CL56656 FUEL FOR CITY VEHICLES: FIRE DEPT EFT Posted 214.29 603976 10/3/2024 1254 DOWNS ENERGY FUEL CL58112 FUEL FOR CITY VEHICLES: FIRE DEPT EFT Posted 207.61 603976 10/3/2024 1254 DOWNS ENERGY FUEL CL58788 FUEL FOR CITY VEHICLES: PD EFT Posted 90.98 603976 10/3/2024 1254 DOWNS ENERGY FUEL CL57338 FUEL FOR CITY VEHICLES: FIRE DEPT EFT Posted 77.30 303068 9/26/2024 2689 DS SERVICES OF AMERICA INC 22116432 092024 WATER DELIVERY SVCS: CITY COUNCIL: COMSP Printed Check 75.13 603977 10/3/2024 1678 DUDEK 202406775A CITYWIDE DRAINAGE MASTER PLAN: PW EFT Posted 22,504.80 603977 10/3/2024 1678 DUDEK 202406775B CITYWIDE DRAINAGE MASTER PLAN: PW EFT Posted 19,503.95 603905 9/26/2024 3362 DUNN EDWARDS CORPORATION 2054A20483 PAINT SUPPLIES: FACILITIES: PW EFT Posted 83.94 603906 9/26/2024 2258 ECONOMIC ALTERNATIVES INC 110161 WATER SYSTEMS MONITORING: FACILITIES: PW EFT Posted 640.00 603978 10/3/2024 2258 ECONOMIC ALTERNATIVES INC 110377 WATER SYSTEMS MONITORING: FACILITIES: PW EFT Posted 640.00 303091 9/26/2024 1339 EE VENDOR # 1339 09/09/24 REIMB TOOLS & EQUIPT: AQUATICS: TCSD Printed Check 1,055.83 603911 9/26/2024 1978 EE VENDOR # 1978 REIMB: 09/16/24 REIMB: IRRIGATION SHOW: PARKS: PW EFT Posted 89.00 603911 9/26/2024 1978 EE VENDOR # 1978 REIMB: 09/09/24 REIMB: LANDSCAPE EXPO: PARKS EFT Posted 20.00 303095 10/3/2024 2503 EE VENDOR # 2503 REIMB: 09/19/24 REIMB: UNIFORMS: TEM SHERIFF Printed Check 650.00 303103 10/3/2024 1004 ESGIL LLC 778660 AUGUST PLAN REVIEW SERVICES Printed Check 22,522.58 603907 9/26/2024 1305 EWING IRRIGATION PRODUCTS INC 23358331 MISC MAINTENANCE SUPPLIES: PARKS: PW EFT Posted 1,377.16 603907 9/26/2024 1305 EWING IRRIGATION PRODUCTS INC 23371524 STREET MAINTENANCE SUPPLIES: PW EFT Posted 73.92 603908 9/26/2024 2116 FALCON ENGINEERING SERVICES 2024-8 I-15/FRENCH VALLEY PARKWAY IMPROVEMENTS EFT Posted 336,551.97 603979 10/3/2024 2116 FALCON ENGINEERING SERVICES 2024-01A CONSTRUCTION MGMNT SVCS: PW19-04 CIP:PW EFT Posted 9,443.80 303069 9/26/2024 1005 FEDERAL EXPRESS INC 2-308-43699 EXPRESS MAIL SVCS: COM DEV RELATED:TCSD Printed Check 41.39 303069 9/26/2024 1005 FEDERAL EXPRESS INC 8-571-37102 EXPRESS MAIL SVCS: LAND DEV: PW Printed Check 17.56 603909 9/26/2024 1871 FLATIRON WEST INC 16 I-15/ FRENCH VALLEY PARKWAY IMPROVEMENTS EFT Posted 2,736,060.97 603910 9/26/2024 2582 FLOCK GROUP INC INV-47088 LICENSE PLATE RECOGINITION CAM EFT Posted 350.00 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 603912 9/26/2024 2374 GEORGE HILLS COMPANY INC INV1029629 CLAIMS TPA: RISK MANAGEMENT: HR EFT Posted 2,101.30 603912 9/26/2024 2374 GEORGE HILLS COMPANY INC INV1029690 CLAIMS TPA: RISK MANAGEMENT: HR EFT Posted 91.81 603913 9/26/2024 3749 GHD INC 380-0057128 DE PORTOLA RD/JEDEDIAH SMITH ROAD EFT Posted 65,155.13 603980 10/3/2024 2359 GILLIS AND PANICHAPAN ARCHITECTS INC 108818J ARCHITECTURAL SVCS: PW-CIP, PW19-07, ON-CALL:PW EFT Posted 9,573.70 603914 9/26/2024 3527 GOLDEN STATE COMMUNICATIONS INC RI32316 RADIO RENTAL: TEM SHERIFF :PD EFT Posted 1,050.00 303075 9/26/2024 3095 GONZALEZ JAVIER I 1949 SMALL TOOLS & EQUIPMENT: FIRE STATIONS: FIRE Printed Check 197.54 303075 9/26/2024 3095 GONZALEZ JAVIER I 1968 SMALL TOOLS & EQUIPMENT: FIRE STATIONS: FIRE Printed Check 125.05 303075 9/26/2024 3095 GONZALEZ JAVIER I 1969 SMALL TOOLS & EQUIPMENT: FIRE STATIONS :FIRE Printed Check 58.03 303075 9/26/2024 3095 GONZALEZ JAVIER I 1963 SMALL TOOLS & EQUIPMENT: FIRE STATIONS :FIRE Printed Check 48.94 303105 10/3/2024 3095 GONZALEZ JAVIER I 1979 SMALL TOOLS & EQUIPMENT: FIRE STATIONS :FIRE Printed Check 766.69 303105 10/3/2024 3095 GONZALEZ JAVIER I 1980 SMALL TOOLS & EQUIPMENT: FIRE STATIONS :FIRE Printed Check 614.44 303105 10/3/2024 3095 GONZALEZ JAVIER I 1986 SMALL TOOLS & EQUIPMENT: FIRE STATIONS :FIRE Printed Check 125.05 303070 9/26/2024 2094 GOSCH FORD TEMECULA 3272985 VEHICLE REPAIRS: BLDG AND SAFETY: COMM DEV Printed Check 8,543.48 603981 10/3/2024 2428 HAKIM KAWTHER N 1800.203-1805-203 TCSD INSTRUCTOR EARNINGS EFT Posted 504.00 604014 10/3/2024 1383 HANCOCK LORENA 0100.301 TCSD INSTRUCTOR EARNINGS EFT Posted 150.00 303071 9/26/2024 1009 HANKS HARDWARE INC 2634/AUG '24 SMALL TOOLS & EQUIPMENT: SUPPRESSION: FIRE Printed Check 276.22 603982 10/3/2024 1093 HEALTHPOINTE MEDICAL GROUP INC 42612-4401088 MED EMPLOYMENT SCREENING: HR EFT Posted 564.00 303072 9/26/2024 1083 HINDERLITER DE LLAMAS & ASSOC SIN042561 TRANSACTOIN TAX AUDIT SVCS: FINANCE Printed Check 300.00 303104 10/3/2024 1841 INLAND EROSION CONTROL SRVCS 101181 EROSION CONTROL SUPPLIES: PW STREETS Printed Check 550.00 303073 9/26/2024 3035 INTERFLEX PAYMENT LLC Ben350474 CHILD CARE REIMBURSEMENT FSA PAYMENT Printed Check 25,683.48 303074 9/26/2024 3035 INTERFLEX PAYMENT LLC INV762055 FSA & COBRA SVCS: HR Printed Check 453.75 603915 9/26/2024 1719 JACOBS HOUSE INC Ben350460 EMPLOYEE CHARITY DONATIONS PAYMENT EFT Posted 40.00 603983 10/3/2024 1090 KEYSER MARSTON ASSOCIATES INC 0039062 COMP GENERAL PLAN UPDATE-FISCA: COMDV EFT Posted 34,884.89 603983 10/3/2024 1090 KEYSER MARSTON ASSOCIATES INC 0039103 ON CALL CONSULTANT SVCS: COMM DEV EFT Posted 9,228.75 603983 10/3/2024 1090 KEYSER MARSTON ASSOCIATES INC 0039025 ON CALL CONSULTANT SVCS: COMM DEV EFT Posted 4,925.00 603916 9/26/2024 2636 KOEPFLI TRISTAN H 06/06/2024 UNIFORMS: TEM SHERIFF :PD EFT Posted 400.00 603916 9/26/2024 2636 KOEPFLI TRISTAN H 09/10/24 UNIFORMS: TEM SHERIFF :PD EFT Posted 400.00 603984 10/3/2024 1975 KRACH BREE B 200638 EMPLOYEE RECOGNITION: HR EFT Posted 53.29 603917 9/26/2024 3715 LAND FORMS LANDSCAPE CONSTRUCTION INC 573-07-2404R RETENTION REL: CONTRACT WITHHOLDING: 2024-043E EFT Posted 31,820.64 603985 10/3/2024 2278 LESO PAMELA 9211 CRIME PREVENTION SUPPLIES: TEM SHERIFF:PD EFT Posted 2,224.34 603985 10/3/2024 2278 LESO PAMELA 9291 CRIME PREVENTION SUPPLIES: TEM SHERIFF:PD EFT Posted 903.45 603985 10/3/2024 2278 LESO PAMELA 9288 CRIME PREVENTION SUPPLIES: TEM SHERIFF:PD EFT Posted 722.93 603985 10/3/2024 2278 LESO PAMELA 9290 CRIME PREVENTION SUPPLIES: TEM SHERIFF:PD EFT Posted 570.23 603985 10/3/2024 2278 LESO PAMELA 9289 CRIME PREVENTION SUPPLIES: TEM SHERIFF:PD EFT Posted 449.15 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE 273857 LEGAL SERVICES: HR EFT Posted 12,447.19 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE 275708 LEGAL SERVICES: HR EFT Posted 10,680.35 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE 273860 LEGAL SERVICES: HR EFT Posted 2,205.00 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE 273859 LEGAL SERVICES: HR EFT Posted 1,067.50 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE TE060-10000 MEMBERSHIP RENEWAL: HR EFT Posted 900.00 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE 273856 LEGAL SERVICES: HR EFT Posted 786.00 603918 9/26/2024 1320 LIEBERT CASSIDY WHITMORE 273858 LEGAL SERVICES: HR EFT Posted 70.00 603919 9/26/2024 3198 LOOMIS ARMORED US LLC 13565929 ARMORED CAR SVCS: FINANCE EFT Posted 1,261.46 303076 9/26/2024 1302 M AND J PAUL ENTERPRISES INC 092224 JUMPER & GENERATORS RENTAL: COLOR RUN: TCSD Printed Check 2,960.00 603920 9/26/2024 2619 MARIPOSA TREE MANAGEMENT INC 3603A TREE TRIIMMING: MARTINIQUE SLOPE: PW EFT Posted 1,000.00 603920 9/26/2024 2619 MARIPOSA TREE MANAGEMENT INC 3603B EMERGENCY SLOPE TREE SVCS: PARKS: PW EFT Posted 653.00 603986 10/3/2024 3804 MASTER FOG LLC S2400883 MISC SUPPLIES: THEATER: TCSD EFT Posted 1,232.50 17280 9/11/2024 2388 MATRIX TELECOM LLC 1198616805 AUG 800 SERVICES: CIVIC CENTER Wire 69.31 603921 9/26/2024 2057 MDG ASSOCIATES INC 18749 AMERICAN WITH DISABILITIES ACT :PW EFT Posted 986.25 603987 10/3/2024 3361 MEDICAL COST CONTAINMENT SERVICES INC 10755A ACA REPORTING: HR EFT Posted 6,364.00 303077 9/26/2024 1185 MET LIFE INSURANCE COMPANY Ben350450 DENTAL PAYMENT Printed Check 13,975.46 603922 9/26/2024 2259 MICHELLE MEDINA 1040.201 2nd pmt TCSD INSTRUCTOR EARNINGS EFT Posted 1,346.63 603988 10/3/2024 2259 MICHELLE MEDINA 1040.202 1st pmt TCSD INSTRUCTOR EARNINGS EFT Posted 1,512.00 603989 10/3/2024 1681 MIRANDA JULIO CESAR 3600.204-3605.204 TCSD INSTRUCTOR EARNINGS EFT Posted 1,450.40 603923 9/26/2024 1241 MISSION ELECTRIC SUPPLY INC 527099-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 221.89 603923 9/26/2024 1241 MISSION ELECTRIC SUPPLY INC 527206-00 ELECTRICAL SUPPLIES: PARKS: PW EFT Posted 195.48 603923 9/26/2024 1241 MISSION ELECTRIC SUPPLY INC 526876-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 53.01 603923 9/26/2024 1241 MISSION ELECTRIC SUPPLY INC 527203-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 39.31 603923 9/26/2024 1241 MISSION ELECTRIC SUPPLY INC 527096-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 38.16 603990 10/3/2024 1241 MISSION ELECTRIC SUPPLY INC 527159-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 1,013.48 603990 10/3/2024 1241 MISSION ELECTRIC SUPPLY INC 527326-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 40.13 603990 10/3/2024 1241 MISSION ELECTRIC SUPPLY INC 527507-00 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 10.89 603990 10/3/2024 1241 MISSION ELECTRIC SUPPLY INC 527507-01 ELECTRICAL SUPPLIES: FACILITIES: PW EFT Posted 4.52 603924 9/26/2024 3093 MONUMENT ROW 2590 APPRAISAL SERVICES: PW EFT Posted 246.25 17282 9/3/2024 2830 MOOD MEDIA NORTH AMERICA HOLDINGS LLC SEP '24 SEP '24 DISH NETWORK SVCS Wire 243.81 603925 9/26/2024 1240 MORAMARCO ANTHONY J 09/17/24 GRAPHIC DESIGN: ART EVENTS & MUSEUM MURALS: TCSD EFT Posted 750.00 603991 10/3/2024 1240 MORAMARCO ANTHONY J 2065.203-2070.203 TCSD INSTRUCTOR EARNINGS EFT Posted 952.00 603926 9/26/2024 3952 MURRIETA CUSTOM TRUCKS RO #1144 BEDLINER INSTALLATION: STREET MAINT: PW EFT Posted 2,485.00 603927 9/26/2024 2081 MUSIC CONNECTION LLC PERF: 09/14/24 SPEAKEASY @ THE MERC: 9/14/24 EFT Posted 638.40 303078 9/26/2024 2032 NATIONAL SAFETY COMPLIANCE INC 98933 DOT/ALCOHOL TESTING SVSC: RM Printed Check 74.95 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78967 CLEAN UP SERVICES: SPECIAL EVENTS: TCSD EFT Posted 15,786.08 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78418 LANDSCAPE MAINTENANCE: PW EFT Posted 870.00 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78709 LANDSCAPE MAINTENANCE: PW EFT Posted 691.93 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78699 LANDSCAPE MAINTENANCE: PW EFT Posted 660.00 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78704 LANDSCAPE MAINTENANCE: PW EFT Posted 650.00 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78674 LANDSCAPE MAINTENANCE: PW EFT Posted 585.55 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78710 LANDSCAPE MAINTENANCE: PW EFT Posted 514.06 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78687 LANDSCAPE MAINTENANCE: PW EFT Posted 495.76 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78692 LANDSCAPE MAINTENANCE: PW EFT Posted 490.54 603928 9/26/2024 2578 NIEVES LANDSCAPE INC 78723 LANDSCAPE MAINTENANCE: PW EFT Posted 487.12 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78700 LANDSCAPE MAINTENANCE: PW EFT Posted 475.76 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78706 LANDSCAPE MAINTENANCE: PW EFT Posted 469.22 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78686 LANDSCAPE MAINTENANCE: PW EFT Posted 465.14 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78720 LANDSCAPE MAINTENANCE: PW EFT Posted 424.71 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78707 LANDSCAPE MAINTENANCE: PW EFT Posted 390.07 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78725 LANDSCAPE MAINTENANCE: PW EFT Posted 378.96 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78716 LANDSCAPE MAINTENANCE: PW EFT Posted 352.47 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78703 LANDSCAPE MAINTENANCE: PW EFT Posted 352.27 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78708 LANDSCAPE MAINTENANCE: PW EFT Posted 349.00 603929 9/26/2024 2578 NIEVES LANDSCAPE INC 78688 LANDSCAPE MAINTENANCE: PW EFT Posted 336.45 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78702 LANDSCAPE MAINTENANCE: PW EFT Posted 333.65 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78705 LANDSCAPE MAINTENANCE: PW EFT Posted 325.00 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78690 LANDSCAPE MAINTENANCE: PW EFT Posted 317.42 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78693 LANDSCAPE MAINTENANCE: PW EFT Posted 315.78 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78698 LANDSCAPE MAINTENANCE: PW EFT Posted 288.87 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78680 LANDSCAPE MAINTENANCE: PW EFT Posted 281.91 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78712 LANDSCAPE MAINTENANCE: PW EFT Posted 281.17 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78722 LANDSCAPE MAINTENANCE: PW EFT Posted 271.55 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78681 LANDSCAPE MAINTENANCE: PW EFT Posted 265.84 603930 9/26/2024 2578 NIEVES LANDSCAPE INC 78711 LANDSCAPE MAINTENANCE: PW EFT Posted 263.58 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78691 LANDSCAPE MAINTENANCE: PW EFT Posted 261.16 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78689 LANDSCAPE MAINTENANCE: PW EFT Posted 256.07 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78724 LANDSCAPE MAINTENANCE: PW EFT Posted 247.40 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78701 LANDSCAPE MAINTENANCE: PW EFT Posted 231.73 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78684 LANDSCAPE MAINTENANCE: PW EFT Posted 210.10 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78717 LANDSCAPE MAINTENANCE: PW EFT Posted 204.94 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78721 LANDSCAPE MAINTENANCE: PW EFT Posted 177.81 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78713 LANDSCAPE MAINTENANCE: PW EFT Posted 131.87 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78715 LANDSCAPE MAINTENANCE: PW EFT Posted 93.43 603931 9/26/2024 2578 NIEVES LANDSCAPE INC 78714 LANDSCAPE MAINTENANCE: PW EFT Posted 93.43 603932 9/26/2024 2578 NIEVES LANDSCAPE INC 78683 LANDSCAPE MAINTENANCE: PW EFT Posted 93.43 603932 9/26/2024 2578 NIEVES LANDSCAPE INC 78718 LANDSCAPE MAINTENANCE: PW EFT Posted 93.43 603932 9/26/2024 2578 NIEVES LANDSCAPE INC 78685 LANDSCAPE MAINTENANCE: PW EFT Posted 93.43 603932 9/26/2024 2578 NIEVES LANDSCAPE INC 78682 LANDSCAPE MAINTENANCE: PW EFT Posted 93.43 603932 9/26/2024 2578 NIEVES LANDSCAPE INC 78677 LANDSCAPE MAINTENANCE: PW EFT Posted 86.57 303106 10/3/2024 1375 NORTH JEFFERSON BUSINESS PARK 1078358/OCT-DEC'24 OCT-DEC '24 ASSN DUES 8358 #20: FV Printed Check 828.68 303106 10/3/2024 1375 NORTH JEFFERSON BUSINESS PARK 1200155/OCT-DEC '24 OCT-DEC '24 ASSN DUES 23561 #19:FV Printed Check 797.94 303106 10/3/2024 1375 NORTH JEFFERSON BUSINESS PARK 1121810/OCT-DEC '24 OCT-DEC '24 ASSN DUES 1810 #16: FV Printed Check 660.44 303106 10/3/2024 1375 NORTH JEFFERSON BUSINESS PARK 1078329/OCT-DEC'24 OCT-DEC '24 ASSN DUES 8329 #17: FV Printed Check 615.19 303107 10/3/2024 1013 NUTRIEN AG SOLUTIONS INC 462430 MISC STREET MAINTENANCE SUPPLIES: PW Printed Check 330.68 303107 10/3/2024 1013 NUTRIEN AG SOLUTIONS INC 462431 MISC STREET MAINTENANCE SUPPLIES: PW Printed Check 242.86 303107 10/3/2024 1013 NUTRIEN AG SOLUTIONS INC 462692 STREET MAINTENANCE SUPPLIES: PW Printed Check 144.55 303107 10/3/2024 1013 NUTRIEN AG SOLUTIONS INC 462624 STREET MAINTENANCE SUPPLIES: PW Printed Check 141.35 303107 10/3/2024 1013 NUTRIEN AG SOLUTIONS INC 462693 STREET MAINTENANCE SUPPLIES: PW Printed Check 18.49 303107 10/3/2024 1013 NUTRIEN AG SOLUTIONS INC 53542565 EQUIPMENT REPAIR SUPPLIES: FIRE STATIONS Printed Check (315.27) 603933 9/26/2024 2496 OLD TOWN TIRE AND SERVICE INC 76397 VEHICLE MAINT: PARKS & FACILITIES: PW EFT Posted 593.02 603933 9/26/2024 2496 OLD TOWN TIRE AND SERVICE INC 76453 VEHICLE MAINT: MPSC BUS AND VAN: TCSD EFT Posted 533.53 603933 9/26/2024 2496 OLD TOWN TIRE AND SERVICE INC 75512 VEHICLE MAINT: PW EFT Posted 64.68 603992 10/3/2024 2496 OLD TOWN TIRE AND SERVICE INC 76507 VEHICLE MAINT: FIRE EFT Posted 279.58 603992 10/3/2024 2496 OLD TOWN TIRE AND SERVICE INC 76431 VEHICLE MAINT: CODE ENFORCEMENT: COMDV EFT Posted 87.98 303108 10/3/2024 100 ONE TIME PAY VENDOR- ENERGOV 78171127 REFUND: CLASSES: TCSD Printed Check 259.20 603993 10/3/2024 3876 ONYX PAVING COMPANY INC 24-045-2 PAVEMENT REHAB PROGRAM CITYWIDE :PW EFT Posted 2,492,247.64 603994 10/3/2024 3788 ORANGE COAST PETROLEUM EQUIPMENT INC 0281656-IN FUEL PUMP REPAIR: STATION 84 EFT Posted 978.85 303079 9/26/2024 1048 PARADISE CHEVROLET CADILLAC 1GB5WLE76RF417164 VEHICLE PURCHASES: PW Printed Check 62,652.01 303079 9/26/2024 1048 PARADISE CHEVROLET CADILLAC 1GB5WLE75RF418290 VEHICLE PURCHASES: PW MAINTENANCE: PW Printed Check 62,652.01 303080 9/26/2024 1214 PECHANGA BAND OF LUISENO MISSION INDIANS 22639 I-15 CONGESTION RELIEF: PW19-02 Printed Check 180.72 303109 10/3/2024 1775 PENWORTHY COMPANY THE 0602450-IN BOOKS: RONALD H ROBERTS LIBRARY: TCSD Printed Check 2,003.13 603934 9/26/2024 2468 PLACEWORKS INC 83841 OBJECTIVE DESIGN STANDARDS AMENDMENT:LR23-0490 EFT Posted 542.50 603995 10/3/2024 1493 PREMIER MARKETING INC 4199 FACE PAINTING & BALLOON ARTIST: COLOR RUN: TCSD EFT Posted 1,085.00 603995 10/3/2024 1493 PREMIER MARKETING INC 3515 EVENT SVCS: MPSC & MRC SPECIAL EVENTS: TCSD EFT Posted 850.00 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274062 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 21.43 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132273573 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 15.79 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274300 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 107.66 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274073 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 60.71 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132272917 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 60.71 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274074 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 23.86 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274063 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 22.25 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274067 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 12.74 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274082 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 9.89 603935 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132273571A UNIFORMS: PW PARKS & FACILITIES: PW EFT Posted 58.53 603936 9/26/2024 1336 PRUDENTIAL OVERALL SUPPLY 132273571B UNIFORMS: STREET MAINTENANCE: PW EFT Posted 9.24 603996 10/3/2024 1336 PRUDENTIAL OVERALL SUPPLY 132275243 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 60.71 603996 10/3/2024 1336 PRUDENTIAL OVERALL SUPPLY 132275237 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 27.55 603996 10/3/2024 1336 PRUDENTIAL OVERALL SUPPLY 132275232 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 21.43 603996 10/3/2024 1336 PRUDENTIAL OVERALL SUPPLY 132274738 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 15.79 603996 10/3/2024 1336 PRUDENTIAL OVERALL SUPPLY 132275236 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 12.74 603996 10/3/2024 1336 PRUDENTIAL OVERALL SUPPLY 132275249 FLOOR MATS AND TOWEL RENTALS: FACILITIES: PW EFT Posted 9.89 603937 9/26/2024 2015 PSG BXN PURCHASER INC 055566 VISITOR INSIGHTS AND SCOUT SOLUTIONS: COMSP EFT Posted 22,500.00 303110 10/3/2024 2464 PURCOLOUR INC PC2220 POWDER & SQUEEZE BOTTLES: COLOR RUN: TCSD Printed Check 1,570.35 603997 10/3/2024 2124 QUICKSERIES PUBLISHING INC 269800 DISASTER PREPAREDNESS GUIDES: EMERGENCY MGMNT EFT Posted 6,252.30 603998 10/3/2024 3136 RAMOS HR CONSULTING INC 1027 ADMIN POLICIES : HR EFT Posted 3,700.00 603998 10/3/2024 3136 RAMOS HR CONSULTING INC 1028 ADMIN POLICIES : HR EFT Posted 1,850.00 17277 8/30/2024 1021 RANCHO CALIF WATER DISTRICT JUL '24 WATER SVCS VARIOUS WATER SVCS JUL BATCH 3 Wire 35,786.90 17281 9/13/2024 1021 RANCHO CALIF WATER DISTRICT AUG '24 WATER 1 VARIOUS WATER SVCS AUG BATCH 1 Wire 91,756.80 603999 10/3/2024 1076 RANCHO TEMECULA CAR WASH AUG '24A CAR WASH SERVICES: TEM SHERIFF :PD EFT Posted 30.00 603938 9/26/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60180254-00 SUPPLIES: FACILITIES: PW EFT Posted 270.09 603938 9/26/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60180210-00 SUPPLIES: FACILITIES: PW EFT Posted 117.67 604000 10/3/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60180370-00 ICE MACHINE MAINT: FIRE STATIONS: FIRE EFT Posted 60.58 604000 10/3/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60180515-00 ICE MACHINE MAINT: FIRE STATIONS: FIRE EFT Posted 41.58 604000 10/3/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60180342-00 ICE MACHINE MAINT: FIRE STATIONS: FIRE EFT Posted 33.19 604000 10/3/2024 2552 REFRIGERATION SUPPLIES DISTRIBUTOR 60180514-00 ICE MACHINE MAINT: FIRE STATIONS: FIRE EFT Posted 23.71 604001 10/3/2024 2203 REMOTE SATELLITE SYSTEMS INTL 00129300 PHONE SERVICE FOR EOC: FIRE EFT Posted 534.00 303082 9/26/2024 2532 REVZILLA MOTORSPORTS LLC 5624212 UNIFORMS: TEM SHERIFF :PD Printed Check 209.74 303111 10/3/2024 2532 REVZILLA MOTORSPORTS LLC 5638941 UNIFORMS: TEM SHERIFF :PD Printed Check 311.39 303111 10/3/2024 2532 REVZILLA MOTORSPORTS LLC 5660982 UNIFORMS: TEM SHERIFF :PD Printed Check (209.74) 603939 9/26/2024 1150 RICHARDS WATSON AND GERSHON 249118 AUGUST 2024 LEGAL SERVICES EFT Posted 1,923.25 604002 10/3/2024 1150 RICHARDS WATSON AND GERSHON 249172 AUGUST 2024 LEGAL SERVICES EFT Posted 31,794.00 604002 10/3/2024 1150 RICHARDS WATSON AND GERSHON 249160 AUGUST 2024 LEGAL SERVICES EFT Posted 4,120.00 604002 10/3/2024 1150 RICHARDS WATSON AND GERSHON 249171 AUGUST 2024 LEGAL SERVICES EFT Posted 3,697.53 604002 10/3/2024 1150 RICHARDS WATSON AND GERSHON 249154 AUGUST 2024 LEGAL SERVICES EFT Posted 1,128.50 303081 9/26/2024 2635 RIVERSIDE COUNTY PE0000002050 EMERGENCY RADIO RENTAL: TEM SHERIFF: PD Printed Check 787.34 303081 9/26/2024 2635 RIVERSIDE COUNTY PE0000002051A EMERGENCY RADIO RENTAL: PD Printed Check 634.95 303081 9/26/2024 2635 RIVERSIDE COUNTY PE0000002051B EMERGENCY RADIO RENTAL: FIRE Printed Check 126.99 303112 10/3/2024 1042 RIVERSIDE COUNTY SH0000046562 07/25/24 - 08/21/24 LAW ENFORCEMENT Printed Check 3,010,672.33 303083 9/26/2024 1091 ROADLINE PRODUCTS INC 20476 SUPPLIES: STEET MAINT: PW Printed Check 2,682.81 303113 10/3/2024 1091 ROADLINE PRODUCTS INC 20484 PAINT SUPPLIES: STREET MAINTENANCE: PW Printed Check 3,199.38 303113 10/3/2024 1091 ROADLINE PRODUCTS INC 20468 PAINT SUPPLIES: STREET MAINTENANCE: PW Printed Check 3,036.25 604004 10/3/2024 1552 SANBORN GWYNETH A CO TEMECULA MUSIC ACADEMY PERF: 09/21/24 THEATRE RECEIPTS/COUNTRY LIVE AT THE MERC 09/21/24 EFT Posted 867.50 603941 9/26/2024 2008 SARNOWSKI SHAWNA PRESTON 09122024 PHOTOGRAPHY SVCS: MPSC/HUMAN SVCS: TCSD EFT Posted 275.00 603941 9/26/2024 2008 SARNOWSKI SHAWNA PRESTON 09142024 PHOTOGRAPHY SVCS: MUSEUM/ACE: TCSD EFT Posted 300.00 603941 9/26/2024 2008 SARNOWSKI SHAWNA PRESTON 0009142024 PHOTOGRAPHY SVCS: SPECIAL EVENTS: TCSD EFT Posted 400.00 603941 9/26/2024 2008 SARNOWSKI SHAWNA PRESTON 09112024 PHOTOGRAPHY SVCS: SPECIAL EVENTS: TCSD EFT Posted 275.00 604005 10/3/2024 2008 SARNOWSKI SHAWNA PRESTON 09042024 PHOTOGRAPHY SVCS: CITY MANAGER EFT Posted 370.00 604005 10/3/2024 2008 SARNOWSKI SHAWNA PRESTON 09222024 PHOTOGRAPHY SVCS: COLOR RUN: TCSD EFT Posted 450.00 604005 10/3/2024 2008 SARNOWSKI SHAWNA PRESTON 09102024 PHOTOGRAPHY SVCS: CITY COUNCIL: COMSP EFT Posted 270.00 604005 10/3/2024 2008 SARNOWSKI SHAWNA PRESTON 09182024 PHOTOGRAPHY SVCS: MUSEUM/ACE: TCSD EFT Posted 275.00 303114 10/3/2024 1787 SHRED IT US JV LLC 8008417288 SHREDDING SVCS: CITYWIDE: CITY CLERK Printed Check 278.39 603943 9/26/2024 1780 SILVERMAN ENTERPRISES INC 2117 OVERNIGHT SECURITY: TCSD FACILITIES EFT Posted 5,610.00 603943 9/26/2024 1780 SILVERMAN ENTERPRISES INC 2116 SECURITY SVCS: SPECIAL EVENTS: TCSD EFT Posted 1,036.00 603944 9/26/2024 1061 SMART AND FINAL INC 09/16/24 MISC SUPPLIES: HUMAN SERVICES: TCSD EFT Posted 254.43 604007 10/3/2024 1061 SMART AND FINAL INC 09/18/24 MISC SUPPLIES: TVM & ACE EVENTS: TCSD EFT Posted 191.15 604007 10/3/2024 1061 SMART AND FINAL INC 09/20/24 MISC SUPPLIES: HUMAN SERVICES: TCSD EFT Posted 93.39 603945 9/26/2024 3599 SMITH DONALD E PERF: 09/14/24 PERFORMING ARTS AGREEMENT: PUPPET PERF: 09/14/24 EFT Posted 150.00 604008 10/3/2024 1888 SMOKE GUARD CALIFORNIA INC 139.26 SMOKE GUARD SEMI-ANNUAL SVC TEST: PW EFT Posted 1,650.00 17278 8/21/2024 1094 SO CALIF GAS COMPANY JUL '24 GAS SVCS VARIOUS JUL SO CAL GAS SVCS Wire 2,495.66 604009 10/3/2024 2218 SOURCE POINT PRODUCTS & SERVICES 301698 UNIFORMS: EM EFT Posted 445.48 303084 9/26/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4416511 FY 23/24 FLAT EMISSIONS FEE: STA 84 Printed Check 165.96 303084 9/26/2024 1153 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT 4413402 LIQUID FUEL DISPENSING SYSTEM: STA 84 Printed Check 159.92 603946 9/26/2024 1055 SOUTH COUNTY PEST CONTROL INC 0295414 PEST CONTROL SVCS: CRC EFT Posted 90.00 603946 9/26/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298887 PEST CONTROL SVCS: PARKS: PW EFT Posted 552.00 603946 9/26/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298768 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 90.00 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 603946 9/26/2024 1055 SOUTH COUNTY PEST CONTROL INC 0297518 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 32.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0299289 EMERGENCY PEST CONTROL SVCS: PARKS: PW EFT Posted 94.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298657 PEST CONTROL SVCS: FIRE STATIONS: FIRE EFT Posted 80.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298654 PEST CONTROL SVCS: FIRE STATIONS: FIRE EFT Posted 42.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298691 PEST CONTROL SVCS: PARKS: PW EFT Posted 95.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0299254 PEST CONTROL SVCS: PARKS: PW EFT Posted 94.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298699 PEST CONTROL SVCS: PARKS: PW EFT Posted 90.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298509 PEST CONTROL SVCS: PARKS: PW EFT Posted 70.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0299089 PEST CONTROL SVCS: PARKS: PW EFT Posted 49.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298606 PEST CONTROL SVCS: PARKS: PW EFT Posted 49.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298888 PEST CONTROL SVCS: PARKS: PW EFT Posted 49.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298563 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 120.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298573 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 90.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298577 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 90.00 604010 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298734 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 74.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0299322 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 64.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298561 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 56.00 604011 10/3/2024 1055 SOUTH COUNTY PEST CONTROL INC 0298790 PEST CONTROL SVCS: FACILITIES: PW EFT Posted 40.00 303115 10/3/2024 1897 SPECTRASYSTEMS INC 18765 SURFACING, CLEANING & SEALING: FRIENDSHIP PK: PW Printed Check 19,757.00 303085 9/26/2024 1028 STADIUM PIZZA INC 09/21/24 REFRESHMENTS: WORKFORCE PROGRAMS: TCSD Printed Check 196.53 303085 9/26/2024 1028 STADIUM PIZZA INC 09/18/24 REFRESHMENTS: WORKFORCE PROGRAMS: TCSD Printed Check 55.32 604012 10/3/2024 1263 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 760153 FINGERPRINTING & BLOOD ALCOHOL SVCS: SHERIFF: PD EFT Posted 7,827.00 604012 10/3/2024 1263 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 758239 FINGERPRINTING & BLOOD ALCOHOL SVCS: SHERIFF: PD EFT Posted 1,470.00 604012 10/3/2024 1263 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 765305 FINGERPRINTING & BLOOD ALCOHOL SVCS: SHERIFF: PD EFT Posted 910.00 604012 10/3/2024 1263 STATE OF CALIFORNIA DEPARTMENT OF JUSTICE 765418 FINGERPRINTING & BLOOD ALCOHOL SVCS: SHERIFF: PD EFT Posted 35.00 303116 10/3/2024 2016 STC TRAFFIC INC 7387 TRAFFIC SIGNAL-SAFETY LIGHTS UPGRADE PW23-13 Printed Check 5,570.00 603947 9/26/2024 1495 STURDIVANT ANGELA P 3200.201-2024 TCSD INSTRUCTOR EARNINGS EFT Posted 1,096.20 303086 9/26/2024 2261 T MOBILE USA INC 9579297871 TIMING ADVANCE: PD Printed Check 50.00 303086 9/26/2024 2261 T MOBILE USA INC 9579902551 AREA DUMP: PD Printed Check 50.00 303117 10/3/2024 2261 T MOBILE USA INC 9581034410 TOWER DUMP: PD Printed Check 250.00 303117 10/3/2024 2261 T MOBILE USA INC 9579133121 AREA DUMP: PD Printed Check 200.00 303087 9/26/2024 1212 T Y LIN INTERNATIONAL 102409186 I-15/ FRENCH VALLEY PARKWAY IMPROVEMENTS:PW16-01 Printed Check 19,311.37 603948 9/26/2024 1113 TEAMSTERS LOCAL 911 Ben350456 UNION MEMBERSHIP DUES PAYMENT EFT Posted 4,819.00 604013 10/3/2024 2372 TELECOM LAW FIRM PC 17936 WIRELESS PLANNING SUPPORT SVCS: COMM DEV EFT Posted 2,839.00 604013 10/3/2024 2372 TELECOM LAW FIRM PC 18184 WIRELESS PLANNING SUPPORT SVCS: COMM DEV EFT Posted 429.00 303118 10/3/2024 1371 TEMECULA VALLEY PLAYHOUSE PERF: 08/30 - 09/15 TIX SERVICES AGREEMENT/TVP'S NEWSIES Printed Check 40,037.86 603940 9/26/2024 1265 TEMECULA VALLEY SECURITY CENTER 55861 LOCKSMITH SERVICES: FACILITY MAINTENANCE: PW EFT Posted 1,085.21 603940 9/26/2024 1265 TEMECULA VALLEY SECURITY CENTER 55876 LOCKSMITH SERVICES: FACILITY MAINTENANCE: PW EFT Posted 268.78 603940 9/26/2024 1265 TEMECULA VALLEY SECURITY CENTER 55945 LOCKSMITH SERVICES: FACILITY MAINTENANCE: PW EFT Posted 95.91 603940 9/26/2024 1265 TEMECULA VALLEY SECURITY CENTER 55948 LOCKSMITH SERVICES: FACILITY MAINTENANCE: PW EFT Posted 13.32 604003 10/3/2024 1265 TEMECULA VALLEY SECURITY CENTER 55926 LOCKSMITH SERVICES: FACILITY MAINTENANCE: PW EFT Posted 456.97 604003 10/3/2024 1265 TEMECULA VALLEY SECURITY CENTER 55899 LOCKSMITH SERVICES: FACILITY MAINTENANCE: PW EFT Posted 27.00 303119 10/3/2024 1234 TEMECULA WINNELSON COMPANY 319425 01 PLUMBING SUPPLIES: FACILITIES: PW Printed Check 584.25 303119 10/3/2024 1234 TEMECULA WINNELSON COMPANY 317728 01 PLUMBING SUPPLIES: FACILITIES: PW Printed Check 577.35 303119 10/3/2024 1234 TEMECULA WINNELSON COMPANY 319255 01 PLUMBING SUPPLIES: FACILITIES: PW Printed Check 577.35 303119 10/3/2024 1234 TEMECULA WINNELSON COMPANY 317654 01 PLUMBING SUPPLIES: FACILITIES: PW Printed Check 240.69 603949 9/26/2024 1232 TERRYBERRY COMPANY Q92803 SERVICE RECOGNITION: HR EFT Posted 275.96 603949 9/26/2024 1232 TERRYBERRY COMPANY Q92368 SERVICE RECOGNITION: HR EFT Posted 72.05 603950 9/26/2024 3903 THE VALLEY BUSINESS JOURNAL INC INV-000244 MARKETING SERVICES: ED & CMO EFT Posted 750.00 17279 8/29/2024 1568 TIME WARNER CABLE JUL/AUG '24 SPECTRUM VARIOUS JUL/AUG INTERNET SVCS Wire 2,890.03 603951 9/26/2024 2421 TITAN RENTAL GROUP INC 49334 EQUIPMENT RENTAL: I-15 CONGESTION RELIEF: PW19-02 EFT Posted 4,325.54 603951 9/26/2024 2421 TITAN RENTAL GROUP INC 48082 RENTALS: SPECIAL EVENTS: TCSD EFT Posted 654.20 604015 10/3/2024 2421 TITAN RENTAL GROUP INC 48083 RENTALS: SPECIAL EVENTS: TCSD EFT Posted 8,359.12 604015 10/3/2024 2421 TITAN RENTAL GROUP INC 48263 EVENT RENTALS: TEAM PACE: HR EFT Posted 1,378.55 604016 10/3/2024 1995 TK ELEVATOR CORPORATION 3007998989C ELEVATOR MAINT SVCS: FACILITIES: PW EFT Posted 3,979.80 604016 10/3/2024 1995 TK ELEVATOR CORPORATION 5002572453 ELEVATOR MAINT SVCS: FACILITIES: PW EFT Posted 871.10 604017 10/3/2024 1555 TV CONVENTION AND VISITORS BUREAU JULY '24 JULY '24 BUSINESS IMPROVEMENT DISTRICT ASSESSMENTS EFT Posted 214,212.26 604018 10/3/2024 1876 TWM ROOFING INC 06/21/24 ROOF REPAIRS: VARIOUS FACILITIES: PW EFT Posted 20,178.00 303088 9/26/2024 1135 US POSTAL SERVICE 2024415 POSTAGE: BUSINESS LICENSE RENEWAL MAILINGS Printed Check 4,214.84 603952 9/26/2024 1050 VERDANTAS INC 63726a CONSULTANT SVCS: : CRC: PW21-07 EFT Posted 1,608.75 603952 9/26/2024 1050 VERDANTAS INC 63726b CONSULTANT SVCS: : CRC: PW21-07 EFT Posted 518.00 604019 10/3/2024 1050 VERDANTAS INC 63883 SOILS & MATERIAL TESTING: PW-CIP, PW21-03: PW EFT Posted 812.25 604019 10/3/2024 1050 VERDANTAS INC 64114 CONSULTANT SVCS: : CRC: PW21-07:PW EFT Posted 255.75 603953 9/26/2024 3400 VERIFIED FIRST LLC INV-000496803 EMPLOYMENT SCREENINGS: HR EFT Posted 424.75 17283 9/6/2024 1845 VERIZON WIRELESS 9971567177 07/16/24-08/15/24 CELLULAR/BROADBAND: CITYWIDE Wire 12,656.41 303089 9/26/2024 1845 VERIZON WIRELESS 9973546410 08/11-09/10 TASK FORCE TABLETS: POLICE Printed Check 195.37 604020 10/3/2024 2629 VERSA PRODUCTS INC 4216119 ERGONOMIC ITEMS: RM: HR EFT Posted 1,673.66 603954 9/26/2024 2034 WADDLETON JEFFREY L 1211 DJ & ANNOUNCING SVCS: SPECIAL EVENTS: TCSD EFT Posted 1,400.00 603954 9/26/2024 2034 WADDLETON JEFFREY L 1210 DJ & ANNOUNCING SVCS: SPECIAL EVENTS: TCSD EFT Posted 700.00 604021 10/3/2024 2034 WADDLETON JEFFREY L 1213 DJ & EMCEE SERVICES: TEEN GLOW PARTY: TCSD EFT Posted 1,400.00 Check # Check Date Vendor # Vendor Name Invoice Description Payment Type Invoice Net 604021 10/3/2024 2034 WADDLETON JEFFREY L 1212 DJ SVCS: HIGH HOPES PROGRAM: TCSD EFT Posted 525.00 604022 10/3/2024 2183 WALLACE AND ASSOCIATES CONSULTING LLC 27029 CONSTRUCTION MGT SVCS: PW 19-09: PW EFT Posted 330.00 303090 9/26/2024 1439 WALMART 09/23/24 RECREATION SUPPLIES: HOMELESS OUTREACH: TCSD Printed Check 279.84 303090 9/26/2024 1439 WALMART 09/18/24 SUPPLIES: CRC: TCSD Printed Check 231.84 303090 9/26/2024 1439 WALMART 09/18/24A SUPPLIES: CRC: TCSD Printed Check 189.80 303090 9/26/2024 1439 WALMART 09/18/24B SUPPLIES: AQUATICS: TCSD Printed Check 73.86 303120 10/3/2024 1102 WAXIE SANITARY SUPPLY INC 82746636 JANITORIAL SUPPLIES: FACILITY MAINT: PW Printed Check 2,558.72 303121 10/3/2024 2789 WESTERN SYSTEMS INC 0000062789 FLASHING BEACONS & SPEED ADVISORY SIGNS: PW Printed Check 858.43 603955 9/26/2024 3729 WILD WEST JUNK REMOVAL LLC INV0198 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 1,795.00 603955 9/26/2024 3729 WILD WEST JUNK REMOVAL LLC INV0196 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 1,345.00 603955 9/26/2024 3729 WILD WEST JUNK REMOVAL LLC INV0195 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 850.00 603955 9/26/2024 3729 WILD WEST JUNK REMOVAL LLC INV0199 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 595.00 604023 10/3/2024 3729 WILD WEST JUNK REMOVAL LLC INV0200 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 89,297.00 604023 10/3/2024 3729 WILD WEST JUNK REMOVAL LLC INV0203 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 6,050.00 604023 10/3/2024 3729 WILD WEST JUNK REMOVAL LLC INV0201 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 1,695.00 604023 10/3/2024 3729 WILD WEST JUNK REMOVAL LLC INV0204 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 1,510.00 604023 10/3/2024 3729 WILD WEST JUNK REMOVAL LLC INV0202 DANGEROUS & UNHEALTHY ENCAMPMENT: TCSD EFT Posted 850.00 603942 9/26/2024 1509 WILLIAMS SHERRY B PERF: 09/13/24 STAND UP COMEDY 09/13/24 EFT Posted 1,160.00 603942 9/26/2024 1509 WILLIAMS SHERRY B PERF: 09/12/24 JAZZ @ THE MERC: 09/12/24 EFT Posted 505.00 604006 10/3/2024 1509 WILLIAMS SHERRY B PERF: 09/19/24 TICKET SERV. AGREEMENT: JAZZ AT THE MERC 09/19/24 EFT Posted 725.00 604006 10/3/2024 1509 WILLIAMS SHERRY B PERF: 09/22/24 TICKET SERV. AGREEMENT: STAND UP COMEDY: 09/22/24 EFT Posted 385.00 604024 10/3/2024 1069 WINCHAK KRIS R 24.08 ENG PLAN CHECK & REVIEW: LAND DEV: PW EFT Posted 3,675.00 Total 10,630,407.11 Item No. 4 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Betsy Lowrey, Assistant to the City Manager DATE: October 22, 2024 SUBJECT: Approve Sponsorship and Economic Development Funding Agreement with Visit Temecula Valley for Fiscal Years 2024-2027 (At the Request Subcommittee Members Stewart and Kalfus) ______________________________________________________________________________ PREPARED BY: Christine Damko, Economic Development Manager Leslie Diaz, Administrative Assistant RECOMMENDATION: That the City Council approve a three-year Sponsorship and Economic Development Funding Agreement with Visit Temecula Valley in the amount of $60,000 per fiscal year through Fiscal Years 2024 -2027, for a total amount of $180,000. BACKGROUND: Visit Temecula Valley (VTV) has been a long-time partner with the City of Temecula. VTV is committed to building and sustaining a strong advertising and marketing program to brand Temecula as a premier year-round destination place to live, work and play. VTV has consistently stimulated economic growth and tourism by developing, expanding, and marketing the City of Temecula and the entire Temecula Valley. From retail, entertainment, dining and the cultural arts, these successful efforts have brought recognition and awareness to Southern California’s Temecula Valley Wine Country, Old Town Temecula, Pechanga Resort Casino, the Temecula Valley Chamber of Commerce, Promenade Temecula and a variety of signature and seasonal special events. VTV is also responsible for updating partner agencies contact information and reprinting 100,000+ maps for distribution at over 1,500 locations (including California Welcome Centers, airports and opportunity sites throughout Riverside, Los Angeles, San Diego, Orange and San Bernardino counties). As supported at the March 12, 2024 Economic Development Subcommittee meeting, the $60,000 per year investment, beginning within Fiscal Year 2024-25, made by the City of Temecula helps to pay for service, printing, and design of this map/brochure distribution, which yields an ongoing return through the regional economic impact. Additionally, to further expand Temecula’s reach, VTV seeks to increase branding efforts at Ontario International Airport. FISCAL IMPACT: Appropriate funding for Visit Temecula Valley is available in the Economic Development Operating Budget for FY 2024-2025. Funding for future years will be budgeted and appropriated accordingly. ATTACHMENTS: Sponsorship and Economic Development Funding Agreement. Item No. 5 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: John Crater, Division Chief DATE: October 22, 2024 SUBJECT: Adopt Resolution Acknowledging Receipt of the Annual Inspection Report Pursuant to SB 1205 ______________________________________________________________________________ PREPARED BY: Elsa Wigle, Fire Marshal RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE MARSHAL OF THE CITY OF TEMECULA FIRE DEPARTMENT REGARDING THE SB 1205 STATE MANDATED ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146 AND 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE BACKGROUND: Senate Bill (SB) 1205 was approved on September 27, 2018, which requires annual inspection reporting to the City Council on Fire Department compliance of State Mandated inspections. In accordance with California Health and Safety Code 13145, 13146 and 17921, the City of Temecula Fire Department inspects all structures for compliance with building standards as well as other regulations set forth by the State Fire Marshal. These inspected structures include hotels, motels, lodging houses, apartment houses, as well as all public and private schools. In 2017, the City of Temecula formed its annual inspection program to comply with the California Health and Safety Code. Since the start of this program the city has seen benefits of the comprehensive inspection program and the increased levels of safety within these facilities. The department assures compliance of these facilities by scheduling inspections with property owners during the property’s assigned inspection month. Currently, the Fire Department has completed all 1,440 buildings required by SB 1205 annual inspections for FY 2023-2024. The City of Temecula completed 100% of their state mandated annual inspections and have also followed up on 528 inspections that had correction notices from these state mandated inspections. A copy of the SB 1205 Annual Report is attached to the Resolution as Exhibit A. FISCAL IMPACT: None ATTACHMENTS: Resolution 1 RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACKNOWLEDGING RECEIPT OF A REPORT MADE BY THE FIRE MARSHAL OF THE CITY OF TEMECULA FIRE DEPARTMENT REGARDING THE SB 1205 STATE MANDATED ANNUAL INSPECTION OF CERTAIN OCCUPANCIES PURSUANT TO SECTIONS 13145, 13146 AND 17921 OF THE CALIFORNIA HEALTH AND SAFETY CODE THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. A. WHEREAS, California Health and Safety Code Section 13146.4 was added in 2018, and became effective on September 27, 2018; and B. WHEREAS, California Health and Safety Code Sections 13146.2 and 13146.3 requires all fire departments, including the City of Temecula Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private schools, hotels, motels, lodging houses, and apartment houses for compliance with building standards, as provided and C. WHEREAS, California Health and Safety Code Section 13146.4 requires all fire departments, including the City of Temecula Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with sections 13146.2 and 13146.3 and, D. WHEREAS, the Council of the City of Temecula intends this Resolution to fulfill the requirements of the California Health & Safety Code regarding acknowledgment of the City of Temecula Fire Department’s compliance with California Health and Safety Code Sections 13146.4. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS: The Council expressly acknowledges the receipt of the annual fire inspec tion report for Fiscal Year 2023-2024, attached hereto as Exhibit “A”. 2 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 22nd day of October, 2024. James Stewart, Mayor ATTEST: Randi Johl, City Clerk [SEAL] 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 22nd day of October, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk 4 EXHIBIT “A” State Mandated Inspections Senate Bill (SB) 1205 State Mandated Required Inspections for the City of Temecula Type of Inspection # of Initial Annual Inspections # of Follow Up Annual Inspections (Corrections) % Completed Hotels/Motels 22 12 100 Apartment/Multi Family Complexes 1367 487 100 Public Schools 26 22 100 Private Schools 25 7 100 Total 1,440 528 100 Item No. 6 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: John Crater, Fire Chief DATE: October 22, 2024 SUBJECT: Adopt the City of Temecula Disaster Debris Management Plan ______________________________________________________________________________ PREPARED BY: Mikel Alford, Emergency Manager RECOMMENDATION: That the City Council adopt this resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE CITY OF TEMECULA DISASTER DEBRIS MANAGEMENT PLAN BACKGROUND: For the protection of the public health, safety, and welfare of residents and visitors, the City of Temecula recognizes the responsibility to be prepared for a debris-generating event. Disasters can produce substantial volumes of debris, creating hazardous conditions that endanger the public and disrupt the essential daily lifestyle and economy of the community. It is imperative that the City of Temecula is prepared to provide an early, safe, and quick response to restoring environmentally safe and economically viable conditions to the disaster-affected area(s). The Disaster Debris Management Plan (DDMP) addresses how response to a debris- generating incident will be coordinated at a regional and local level. The DDMP does not address routine debris incidents that local agencies can manage; the operational concepts reflected in this Plan focus on potential large-scale disasters that can generate significant volumes of debris requiring an unusual or extraordinary response. The City of Temecula has prepared this DDMP to ensure the most effective allocation of resources for the protection of people and property in time of an emergency with the primary objective of this plan being the rapid removal of debris and returning the community back to a pre-disaster state. The City of Temecula is currently the only City in Riverside County with its own DDMP and standby contract to support the rapid removal of debris from a catastrophic event. FISCAL IMPACT: None ATTACHMENTS: 1. Resolution 2. City of Temecula Disaster Debris Management Plan (DDMP) 1 RESOLUTION NO. 2024- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE CITY OF TEMECULA DISASTER DEBRIS MANAGEMENT PLAN THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the City of Temecula may be subjected to emergencies and debris generating disasters of all types; and WHEREAS, the City of Temecula will continue to be prepared to respond during emergencies and disasters to protect public peace, health and safety and to preserve lives and property of the people; and WHEREAS, the City of Temecula will plan and prepare in order to effectively respond to and recover from catastrophic disaster debris generating events; and WHEREAS, such planning and operations development have been a coordinated effort of local departments and agencies; and WHEREAS, the City of Temecula will provide a framework for disaster debris operations by establishing coordinated debris management operations inclusive of debris removal, reduction, haul-out, disposition and documentation activities in a manner consistent with the Standardized Emergency Management System (SEMS) and, by extension, National Incident Management System (NIMS); and WHEREAS, City of Temecula has developed a comprehensive Disaster Debris Management Plan in compliance with the requirements of the California Governor’s Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA). WHEREAS, The City of Temecula has determined that it would be in the best interest of the City of Temecula to adopt the City of Temecula Disaster Debris Management Plan. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council adopts the City of Temecula Disaster Debris Management Plan, which is on file with the Office of the City Clerk. 2 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 22nd day of October, 2024. James Stewart, Mayor ATTEST: Randi Johl, Secretary [SEAL] 3 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 22nd day of October, 2024, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl, City Clerk 2024 PREPARED BY THE OFFICE OF EMERGENCY MANAGEMENT This document supports the City of Temecula Emergency Operations Plan Disaster Debris Management Plan DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 1 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 2 A comprehensive Debris Management program is a critical component to the City of Temecula’s (City’s or Temecula’s) ability to effectively respond to emergencies that create large amounts of debris. Within the first one to three hours of an emergency or major disaster that generates a significant quantity of debris, the Office of Emergency Management (OEM) has pre -positioned contracts in place to provide for a rapid response that will enable the City of Temecula to recover as quickly as possible and to respond to the emergent needs of the community with life safety being the ultimate priority. It is the intent of the OEM to have every tool at the City’s disposal that can be leveraged to ensure an effective and efficient response to a major debris-generating event. The City of Temecula Disaster Debris Management Plan (DDMP or the Plan) was developed in collaboration with the City of Temecula’s Public Works Department, Riverside County Sheriff’s Office, the California Department of Forestry and Fire Protection (CALFire), Riverside County Fire Department, and external partners as part of the overall Emergency Management process and in alignment with State and Federal Emergency Support Functions (ESFs) which provide the structure for coordinating federal interagency support for a federal response to an incident. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 3 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 4 PLAN WORKSHEET OBJECTIVE Establish coordinated debris management operations inclusive of debris removal, reduction, recycling, haul-out, final disposition, and documentation. FEDERAL EMERGENCY SUPPORT FUNCTION Federal Emergency Support Function #3 – Public Works and Engineering (ESF #3) Federal Emergency Support Function #10 – Oil and Hazardous Materials (ESF #10) STATE OF CALIFORNIA EMERGENCY FUNCTION State of California Emergency Plan Emergency Support Function #3 – Executive Construction and Engineering (ESF #3) State of California Emergency Plan Emergency Support Function #10 – Executive Hazardous Materials (ESF #10) AUTHORITY City of Temecula Emergency Operations Plan, City of Temecula Municipal Code 2.56 REQUIREMENTS Standardized Emergency Management System (SEMS); National Incident Management System (NIMS) REFERENCE This Plan supports the existing City of Temecula Emergency Operations Plan (EOP) HAZARDS ADDRESSED All known impacts and issues related to conducting catastrophic disaster debris removal operations in a major disaster or emergency OUTCOMES Provides a structure and identify roles and responsibilities to effectively respond to and conduct debris removal operations in a stricken area during a major disaster or emergency APPROVAL Approval and recommendation for adoption by the City of Temecula Executive Staff UPDATES Required every 3 years WEBSITE https://temeculaca.gov DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 5 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 6 RECORD OF CHANGES Any approved additions or modifications to this Plan will be documented and noted in this section. The date of the change, the title of the person making the change, and a summary and reason for the modifications will be inserted into this section of the Plan. If any major or significant changes to this Plan need to be made, then the revised plan will be considered an update and the cover page, promulgation page, and approval and implementation page should reflect that it is a new plan. After any modification to this Plan, OEM will ensure that the updated version is distributed to all previously listed departments and agencies, and that the revised plan is uploaded to any share sites and/or webpages where this Plan resides. Printed material will be available in the Emergency Operations Center (EOC). Personnel with a role in executive leadership, coordination and management, and operational implementation of emergency procedures are encouraged to keep a digital and/or printed copy of this Plan and to ensure that it is always accessible. CHANGE NUMBER DATE OF CHANGE SECTION SUMMARY OF CHANGE CHANGE MADE BY (TITLE OR NAME) 1 2 3 4 5 6 7 8 9 10 11 12 13 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 7 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 8 RECORD OF DISTRIBUTION The City’s OEM prepares, coordinates, publishes, and distributes the DDMP and any subsequent revisions. The DDMP is distributed to all departments/agencies identified below. The DDMP is also available upon request by external organizations identified below. COUNTY DEPARTMENTS / AGENCIES LOCAL GOVERNMENTS / SPECIAL DISTRICTS OTHER ORGANIZATIONS Riverside County Emergency Management Department City of Temecula Departments Temecula Citizen Corps Riverside County Fire Department / CALFire City of Murrieta DRC Emergency Services Riverside County Sheriff’s Department, Southwest Station Rancho California Water District Eastern Municipal Water District Temecula Valley Unified School District Temecula Valley Hospital DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 9 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 10 APPROVAL AND PROMULGATION The City DDMP provides a comprehensive framework for the management of debris following a disaster. It addresses the roles and responsibilities of government organizations as well as private firms, contract providers, and non-governmental organizations that might have a role in debris operations. The City DDMP ensures consistency with current policy and guidance and describes the interrelationship with other levels of government. The Plan will continue to evolve, responding to lessons learned from actual disaster and emergency experiences, ongoing planning efforts, training and exercise activities, and federal guidance. A signature from the City Manager approves and authorizes the implementation of the Plan under the City Manager's authority by OEM. Aaron Adams Date City Manager DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 11 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 12 TABLE OF CONTENTS PLAN WORKSHEET ................................................................................................................................................. 4 RECORD OF CHANGES ............................................................................................................................................ 6 RECORD OF DISTRIBUTION .................................................................................................................................... 8 APPROVAL AND PROMULGATION ....................................................................................................................... 10 TABLE OF CONTENTS ............................................................................................................................................ 12 PROGRAM ADMINISTRATION .............................................................................................................................. 16 DDMP QUICK REFERENCE SHEET (Initial Activation of Plan) ................................................................................. 18 DEBRIS MANAGEMENT OVERVIEW ...................................................................................................................... 20 PURPOSE ............................................................................................................................................................. 20 PLAN GOALS & OBJECTIVES ................................................................................................................................. 20 BACKGROUND ..................................................................................................................................................... 21 PLAN SCOPE ......................................................................................................................................................... 21 POPULATION, DEMOGRAPHICS, AND PHYSICAL CHARACTERISTICS ..................................................................... 22 INCIDENTS & ASSUMPTIONS................................................................................................................................ 26 Debris Scenarios .................................................................................................................................................. 26 Earthquake .......................................................................................................................................................... 26 Severe Weather Incident ..................................................................................................................................... 27 El Nino-Southern Oscillation ................................................................................................................................ 28 Flooding ............................................................................................................................................................... 28 Wildfire................................................................................................................................................................ 28 DEBRIS ESTIMATES .............................................................................................................................................. 30 Debris Estimation Models .................................................................................................................................... 30 Earthquake Scenario Assumptions and Debris Estimate ...................................................................................... 30 Debris Planning Assumptions .............................................................................................................................. 33 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 13 AUTHORITIES & REFERENCES ............................................................................................................................... 34 Authorities ........................................................................................................................................................... 34 References ........................................................................................................................................................... 35 ORGANIZATIONAL STRUCTURE FOR DEBRIS OPERATIONS ................................................................................... 36 Roles & Responsibilities ....................................................................................................................................... 36 Jurisdictions (City of Temecula) ........................................................................................................................... 36 Public Works Department .................................................................................................................................... 37 City Manager’s Office .......................................................................................................................................... 37 Emergency Management ..................................................................................................................................... 37 Finance Department ............................................................................................................................................ 37 Purchasing ........................................................................................................................................................... 38 Code Enforcement ............................................................................................................................................... 38 CALFire / Riverside County Fire Department ........................................................................................................ 38 GIS Division .......................................................................................................................................................... 38 Riverside County Sheriff’s Department ................................................................................................................ 38 City Attorney ....................................................................................................................................................... 38 Public Information Officer ................................................................................................................................... 39 Risk Management ................................................................................................................................................ 39 OPERATIONAL AREA ............................................................................................................................................ 39 STATE AGENCIES .................................................................................................................................................. 40 California Environmental Protection Agency (CalEPA) ......................................................................................... 40 Governor’s Office of Emergency Services (CalOES)............................................................................................... 40 FEDERAL AGENCIES .............................................................................................................................................. 40 Federal Emergency Management Agency (FEMA) ................................................................................................ 40 U.S. Army Corps of Engineers............................................................................................................................... 41 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 14 National Resource Conservation Service .............................................................................................................. 41 Federal Highway Administration................................................................................. 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PRIVATE SECTOR BUSINESS ENTERPRISE, COMMERCIAL SECTOR ......................................................................... 41 MASS DEBRIS MANAGEMENT STRATEGY ............................................................................................................. 44 OVERVIEW ........................................................................................................................................................... 44 COLLECTION & REMOVAL STRATEGY ................................................................................................................... 52 SPECIAL DEBRIS PROGRAMS ................................................................................................................................ 70 FINANCE, ADMINISTRATION, and LOGISTICS ....................................................................................................... 75 FINANCE .............................................................................................................................................................. 75 DOCUMENTATION ............................................................................................................................................... 83 OPERATIONAL COMMUNICATION and COORDINATION ...................................................................................... 84 PLAN MAINTENANCE STRATEGY .......................................................................................................................... 87 ACRONYMS and DEFINITIONS .............................................................................................................................. 91 APPENDIX A: DEBRIS MANAGEMENT RESOURCE DIRECTORY .............................................................................. 97 Appendix A-1: Administrative .............................................................................................................................. 97 Appendix A-2: Communications / PIO .................................................................................................................. 97 Appendix A-3: Contracting and Procurement / Temporary Bin and Roll-Off Box Franchisees .............................. 98 Appendix A-4: Emergency Services / Health & Safety .......................................................................................... 98 Appendix A-5: Public Works ................................................................................................................................. 98 Appendix A-6: Urban Forestry.............................................................................................................................. 98 APPENDIX B: Maps and Facility Priorities ............................................................................................................. 99 Appendix B-1: City of Temecula Map ................................................................................................................... 99 Appendix B-2: Push Routes ................................................................................................................................ 101 Appendix B-3: Collection Grids .......................................................................................................................... 103 Appendix B-4: List of Priority Facilities ............................................................................................................... 104 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 15 APPENDIX C: REQUESTING USE OF CALOES MASTER SERVICES AGREEMENT FOR DEBRIS MONITORING ........... 106 APPENDIX D: SOLID WASTE FRANCHISEES ......................................................................................................... 110 Appendix D-1: Residential & Commercial Franchise – CR&R .............................................................................. 110 Appendix D-3: Contracting & Procurement – Temporary Bin and Roll-Off Box Franchise ................................... 110 APPENDIX E: TEMPORARY DEBRIS STORAGE and REDUCTION SITES (TDSR) CHECKLIST & FORMS ..................... 112 APPENDIX F: EXAMPLE RESOLUTIONS ................................................................................................................ 118 APPENDIX G: HAZARD MITIGATION PLAN .......................................................................................................... 131 APPENDIX H: ENVIRONMENTAL and HISTORIC PRESERVATION ......................................................................... 133 ATTACHMENTS .................................................................................................................................................. 139 Attachment A: Sample Public Information Messaging ....................................................................................... 139 Attachment E: Right-of-Entry Permit ................................................................................................................. 144 Attachment F: Denial of Right-of-Entry Form ..................................................................................................... 148 Attachment G: Equipment List ........................................................................................................................... 150 Attachment H: Stump Removal Information ...................................................................................................... 152 Attachment I: FEMA 329 Debris Estimating Guide ............................................................................................. 156 Attachment J: Disaster Debris Contract Guide ................................................................................................... 158 Attachment K: FEMA Force Account Equipment and Labor Summary Records .................................................. 162 Attachment L: Landfill and End Use Facilities ..................................................................................................... 164 Attachment M: Federal Policies and Guidance Documents for Debris Operations ............................................. 168 Attachment N: FEMA Debris Management Plan Crosswalk / Checklist .............................................................. 172 Attachment O: Health and Safety Plan ............................................................................................................... 174 Attachment P: Truck Certification Form and Instructions .................................................................................. 180 Attachment Q: Sample Load Ticket .................................................................................................................... 184 Attachment R: Debris Hauler Scope of Work ..................................................................................................... 188 Attachment S: Site Assessment Checklist for Statewide EPP .............................................................................. 190 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 16 PROGRAM ADMINISTRATION Plan Distribution As a support plan to the City’s EOP, the City DDMP is intended for the City, including all agencies and special districts contained within. Copies of this Plan, when complete, will be distributed to all City response partners and stakeholders with roles in DDMP operations within the City. Plan Updates The City’s OEM will review and update this Plan every three years following its adoption and after Plan activations/exercises. Changes will reflect improvements identified from activations/exercises and/or will correlate this Plan with changes that are made to the City’s EOP. Plan Testing, Training, and Exercises The City conducts drills and exercises supportive of all-hazards events relevant to the City. To the extent practical, elements of this Plan may be incorporated into those drills and exercises that include an immediate response, coordination, resource allocation, or damage assessment element. After-Action Review The City conducts all after-action reviews of drills, exercises, and real-world activations in compliance with the FEMA Homeland Security Exercise and Evaluation Program (HSEEP). DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 17 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 18 DDMP QUICK REFERENCE SHEET (Initial Activation of the Plan) Plan Activation – The DDMP is activated as a condition of EOC activation in order to support catastrophic disaster debris removal operations. The Plan is activated by the Disaster Director (City Manager) upon recommendation of the City Emergency Manager. Response Operations – Upon activation of the Plan, part of the response to begin to recover from a catastrophic debris generating incident is to begin the removal of debris in order for first responders to navigate the city and attend to emergency calls. The below steps are key to the initial response to a debris generating event. 1. Activate the Plan – The Disaster Director (City Manager or Assistant City Manager) and EOC Director (Emergency Manager) 2. Steps a. Recall – Activate the EOC Incident Management Team (IMT) in order to staff the EOC for response operations 3. Notifications a. RIVCO EMD – Notify the Operational Area EOC that the City EOC has been activated and provide as much information as possible. b. Contact DRC – DRC is the City’s contract disaster debris removal provider. Make contact with the Regional Manager as soon as possible to activate the contract. 4. Preliminary Damage Assessment – Collect information in order to build a picture of the overall damage and its impacts to the City and critical infrastructure. 5. Roadway Clearance (Emergency Push Routes) – Begin roadway clearance to enable first responders to conduct operations as soon as feasible. 6. DMS Site Preparations – The Operations Section, in close coordination with Logistics, Planning and the debris management contractor will begin the process of getting the DMS sites prepared so that the required equipment can be moved into place and operations and collection can begin. 7. Collection and Removal – Once all DMS sites are prepared and the contractor and equipment have arrived on the ground, collection and removal of debris can begin. This will be managed in the Operations Section, Debris Removal Unit. Roles & Responsibilities (pages below are subject to change) City of Temecula Page 34 Public Works Page 35 City Manager’s Office Page 35 Emergency Management Page 35 Finance Page 36 Code Enforcement Page 37 GIS Page 37 City Attorney Page 37 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 19 Public Information Page 38 Risk Management Page 38 Riverside County Page 38 State of California Page 39 Private Sector Partners Page 40 CR&R Page 40 Landfills Page 40 DRC Page 41 Finance & Administration Page 75 Logistics Page 75 Communication & Coordination Page 85 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 20 DEBRIS MANAGEMENT OVERVIEW For the protection of the public health, safety, and welfare of residents and visitors, the City of Temecula recognizes the responsibility to be prepared for a debris -generating event. Disasters can produce substantial volumes of debris, creating hazardous condit ions that endanger the public and disrupt the essential daily lifestyle and economy of the community. Disasters will result in large expenditures of labor, equipment, materials, and supplies at substantial cost. It is imperative that the City of Temecula is prepared to provide an early, safe, and quick response to restoring environmentally safe and economi cally viable conditions to the disaster-affected area(s). It is to this end that the City of Temecula has developed their jurisdictional Disaster Debris Management Plan (DDMP). The DDMP addresses how response to a debris-generating incident will be coordinated at a regional and local level. The DDMP does not address routine debris incidents that local agencies can manage; the operational concepts reflected in this Plan focus on potential large-scale disasters that can generate significant volumes of debris requiring an unusual or extraordinary response. PURPOSE The purpose of this Plan is to provide a framework for how disaster debris operations will be managed by the City of Temecula. The intent of this Plan is to: • Establish coordinated debris management operations inclusive of debris removal, reduction, recycling, haul-out, final disposition, and documentation. • Provide a debris management organization. • Identify the roles and responsibilities of departments/agencies with a role in response. • Describe the resource management strategy for debris operations. PLAN GOALS & OBJECTIVES The goal of this Plan is to provide a concept of operations to conduct debris operations with the following priorities: • Saving lives. • Preserving the health and safety of responders and the public. • Protecting property and the environment. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 21 The Plan objectives describe an end result for successful debris operations within Temecula. These are the broad concepts that must be achieved to meet the purpose of this Plan. The objectives are as follows: • Conduct pre-disaster preparedness. • Facilitate debris removal operations to ensure public health and safety. • Consider those with disabilities and access and functional needs throughout debris operations. • Maximize diversion to the greatest extent possible to preserve remaining landfill capacity. • Organize to manage debris operations during widespread events. • Establish mechanisms to coordinate with stakeholders to manage debris operations. • Coordinate public information regarding debris. • Utilize internal and private sector networks to manage debris operations. • Request additional resources, if necessary, through established channels. • Comply with applicable local, state, and federal requirements through debris operations. • Forecast debris and resource requirements. The specific activities required to achieve these objectives are included in the Mass Debris Management Strategy section of this Plan. BACKGROUND The City of Temecula initiated disaster debris planning in 2022 in an effort to ensure that the City was prepared in advance of a catastrophic disaster that required debris operations that were beyond the scope of Public Works and local stakeholders to accomplish collectively. During this time, through lessons learned and changes to policy, Temecula has identified recent changes in debris management guidance and in the Public Assistance (PA) program. The City of Temecula has contracted with DRC Emergency Services, LLC (DRC) to serve as the City’s disaster debris removal firm. Additionally, under the CalOES Master Services Agreement, Temecula will work with Tetra Tech as our third-party debris monitoring firm, providing us with the ability to leverage a currently existing contract without the need to have an internal agreement. Debris removal training has been conducted with the Public Works and key staff members providing them with an overview of the process upon activation of the contract along with individual roles and responsibilities. PLAN SCOPE DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 22 The scope of this Plan pertains to disaster debris operations for an incident that causes widespread damage in Temecula. This Plan complies with the principles and requirements found in federal and state laws, regulations, and guidelines along with the National Incident Management System (NIMS), National Response Framework (NRF), National Disaster Recovery Framework (NDRF), and the Standardized Emergency Management System (SEMS). POPULATION, DEMOGRAPHICS, AND PHYSICAL CHARACTERISTICS The following information was retrieved from the 2023 City of Temecula Local Hazard Mitigation Plan Update and the U.S. Census Bureau. The City’s Hazard Mitigation Plan provides a complete community profile of the population, demographics, and physical cha racteristics. The hazard mitigation plan can be found on the City of Temecula website at 2022 - 2027 City of Temecula Local Hazard Mitigation Plan | Temecula CA. Population The population of the City of Temecula is estimated to be 110,394 (U.S. Census, 2021 estimate), slightly down from the 2020 estimate of 112,512. The City of Temecula’s population represents approximately 4.5 % of the population residing within Riverside County. The City of Temecula’s population has increased approximately 9.8 % since 2010 however, the overall population has steadily decreased over the past 3 years. Figure 1.0 – SCAG Housing Statistics, Temecula 2020 Demographics DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 23 During disasters, populations with access and functional needs and those with socio -economic barriers often have less access to resources and support. The City of Temecula has a unique and diverse population. Some characteristics of the demographics might impact debris operations. This means that public information and messaging regarding set out procedures and the safe handling of debris will need to be accessible in multiple formats. Sample Public Information messaging can be found in Attachment A. Below are additional relevant statistics from the 2021 U.S. Census estimate for the City of Temecula: • Persons under 18 years: 29.1% • Persons 65 years and over: 10.5% • Persons between the years of 18 and 65: 39.6% • Persons speaking a language other than English at home: 23.8% • Persons under the age of 65 with a disability: 6.6% • Median household income: $98,631 • Living below the poverty level: 7.2% Debris managers must be cognizant of how disaster debris can further impact individuals with disabilities and accessibility and functional needs. The Access and Functional Needs section of this Plan provides a more detailed description of the best practices during debris operations to support this population. Physical Characteristics The City of Temecula’s elevation is 1,010 feet above sea level and spans 30.17 square miles. It is a graben rift valley making up portions of the Elsinore Trough created over time by the major fault lines of the Elsinore Fault Zone. The City is flanked by Rainbow Valley and Gavilan Mountain to the south, De Luz and Margarita Peak to the west, the City of Murrieta, and Lake Skinner to the north and Temecula Wine Country and Cahuilla Mountain in the distance to the east. The City harbors 6.1 miles of the Interstate 15 north and south from San Diego County to San Bernardino County. State Highway 79 flanks the City’s north and south ends and offers travel from Santa Ysabel to the south end of Juniper Flats. The geographical coordinates of Temecula are 33.494 degrees latitude, -117.148 degrees longitude, and 1,010 feet elevation. The topography within 2 miles of Temecula contains very significant variations in elevation, with a maximum elevation change of 915 feet and an average elevation above sea level of 1,179 feet. The area within 10 miles contains very significant variations in elevation (4,055 feet). The area within 50 miles also contains extreme variations in elevation (11,490 feet). The area within 2 miles of Temecula is covered by shrubs (56%), artificial DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 24 surfaces (31%), and grassland (10%), within 10 miles by shrubs (69%) and grassland (18%), and within 50 miles by shrubs (52%) and water (18%). Debris Management Constraints The debris planning team identified several characteristics of the Temecula area that will represent challenges during debris management. The Plan aims to provide the best management practices to address these challenges. • Hilly terrain in the area and a built-out environment within the City may make it difficult to locate suitable space for temporary debris management sites (TDMS) locations. • Lack of local jurisdictional resources. • Many departments and local agencies have not had the experience with large debris - generating incidents and therefore are not familiar with the processes and resources needed to respond. • Established communications protocols not practiced. • City specific regulations. • State regulatory requirements: o Environmental regulations o Zero waste initiative • Expectations of the residents. • Populations with disabilities and access and functional needs. • Shortages of equipment and resources at the local level: o City-owned equipment o Lack of debris haulers o Staging areas o Coordination of processes with local disposal facilities DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 25 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 26 INCIDENTS & ASSUMPTIONS Debris Scenarios The intent of this Plan is to provide guidance for a large-scale disaster that generates significant volumes of debris that will overwhelm the City of Temecula and will require multijurisdictional coordination and support. Temecula is vulnerable to many disasters that have th e potential to generate large volumes of debris including natural and human -caused disasters. The City of Temecula Local Hazard Mitigation Plan (LHMP) provides a comprehensive disaster profile that provides detailed information on the disasters that have the potential to impact the city. For the purposes of the DDMP, the debris management team chose two disaster scenarios to conduct an analysis based on the likelihood of them to occur and their potential to generate disaster debris. The analysis uses two methods to estimate potential debris type and volume. First, an estimation model is used based on a debris equation developed by the U.S. Army Corps of Engineers. The model considers population and parcel data as factors to determine the estimated volume of debris for a widespread disaster. Second, a historical analysis is conducted based on real data from similar incidents in an area that is geographically similar to the Temecula area. The following section provides the findings of the two debris estimation approaches, which is intended to establish a baseline for planning purposes. During a real disaster, many factors impact the actual amount of debris that is generated. The information in this section is intended for the purposes of planning only and will likely be different from an actual event. Earthquake Earthquakes are considered a major threat to Temecula due to the proximity to several fault zones, notably including the San Andreas Fault, San Jacinto Fault, Elsinore Fault, and the Rose Canyon Fault. Historical and geological records show that California has a long history of seismic events. In California, movement between the North American and the Pacific tectonic plates manifest primarily along a region known as the San Andreas Fault system. Ex perts believe the San Andreas Fault is capable of producing an earthquake of magnitude 8.0+ over the next few years. The San Andreas Fault is considered the “Master Fault” because it has geologically frequent, large earthquakes, and controls the seismic hazard in southern California. Faults in the San Andreas Fault zone that passes through Los Angeles County are part of the very active southern segment. This segment includes historically active, active, potentially active, and inactive faults. In June of 1992, the M7.3 Landers Earthquake ruptured 85 kilometers (53 miles) along a series of faults in a roughly contiguous fault system, including the Johnson Valley, Landers, Homestead DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 27 Valley, Emerson, and Camp Rock faults. The largest aftershock of the Landers Earthquake was the M6.4 Big Bear Earthquake, which caused damage and landslides in the Big Bear area. The chart below depicts significant earthquakes in the region dating back to 1933: • Newport-Inglewood Earthquake, 6.4m (1933)- 120 deaths, over $50 million in damage • San Fernando (Sylmar) Earthquake, 6.5m (1971)- 65 deaths, over $500 million in damage • Whittier Narrows Earthquake 5.9m (1987)- 8 deaths, over $358 million in damage • Sierra Madre Earthquake 5.8m (1991)- 2 deaths, over $40 million in damage • Chino Hills Earthquake 5.4m (2008)- no casualties and only minor damage • City of Los Angeles Earthquake 4.7m (2009)- no casualties and minor to moderate damage • El Mayor Cucapah Earthquake 7.2m (2010)- major damages to the area and Imperial County • Calimesa 4.1m (2011)- no casualties and minor to moderate damage • La Habra Earthquake 5.1m (2014)- no casualties and minor to moderate damage • Fontana Earthquake 4.4m (2014)- no casualties and minor to moderate damage • Running Springs 4.6m (2014)- no casualties and minor to moderate damage • Fontana 4.2m (2015)- no casualties and minor to moderate damage • Big Bear Lake 4.0m (2015)- no casualties and minor to moderate damage • Muscoy 4.4m (2015)- no casualties and minor to moderate damage • Banning 4.4m (2016)- no casualties and minor to moderate damage • Cabazon 4.5m (2017)- no casualties and minor to moderate damage • Big Bear 3.5m (2018)- no casualties and minor to moderate damage • Trona (2019)- no casualties and minor to moderate damage • Ridgecrest 7.1m (2019)- no casualties and minor to moderate damage A significant earthquake along one of the faults could cause substantial casualties; extensive damage to buildings, roads, and bridges; fires; and other threats to life, property, and infrastructure. The effect could be aggravated by aftershocks and by sec ondary effects such as fire, landslides, and dam failure. A major earthquake could be catastrophic in its effects on the population and could exceed local, regional, and state response capabilities. Earthquake losses typically include structural damage to private and public structures, such as homes, businesses, roads, and bridges. Structural damage can cause thousands of dollars in losses for residents, business owners, and the City. Additionally, earthquakes c an create secondary impacts such as fires, flooding, and hazardous materials incidents. Severe Weather Incident Severe weather can also impact the City of Temecula. The types of severe weather that impact the City of Temecula are thunderstorms, damaging winds, and flash flooding. Tornadoes can be a threat but there has only been one on record. In February of 2005, an F1 tornado brought between 70 and 100 mile per hour winds to the area along with pouring rain and some hail according to residents and news coverage. The event lasted approximately 5 minutes with the majority of the damage isolated to a single square mile area. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 28 El Nino-Southern Oscillation El Nino-Southern Oscillation (El Nino or ENSO) is a naturally occurring weather pattern that causes changes in the world climate, specifically for areas around the equator. El Nino refers to a group of complex sea surface temperature changes. Southern Oscillation is a varying shift in surface air pressure between the eastern and western halves of the Pacific. El Nino occurs irregularly every two to seven years. El Nino is significant because it creates conditions that make California more susceptible to severe weather like heavy rain and mudslides. Flooding A flood is a temporary condition (short-duration or long-duration) of partial or complete inundation on land that is normally dry. This condition is generally caused by precipitation (i.e., rainfall). Several factors determine the severity of floods, including rainfall intensity and duration, antecedent moisture conditions, surface permeability, and geographic characteristics of the watershed such as shape and slope. Other causes of flooding can include a ruptured dam or levee, rapid ice or snow melting in the mountains, under-engineered infrastructure, or even a poorly placed beaver dam can overwhelm a river or channel and send water spreading over adjacent land or floodplains. The City of Temecula has had a long history with heavy rains. The possibility of flood for the City stems from its location between two major drainage channels: the Murrieta Creek to the north and west of the city and the Temecula Creek on the south end. Both channels come together to form the Santa Margarita River in the southwest corner of the City. The last major flood experienced from these two creeks was in 1993. The City has taken steps to control flooding through vegetation reduction, creek maintenance, and bridge upkeep. While not always a significant event, floods inundate portions of the City of Temecula almost every year. These smaller flood events create issues for local residents and business with everything from traffic congestion to localized water damage. Most of t he smaller flood events do not rise to the level of significance (i.e., requiring local, county, state, or federal declarations) and do not require activation of the EOC. The City has not experienced a significant flood event since 2019. The significant flood events have been known to create considerable impacts. During some significant flood events the flood waters from the Temecula/Murrieta Creek were responsible for extensive damage to Old Town Temecula, ranging from severe ponding to high flood waters, to extensive, permanent damages from uncontrollable runoff. Wildfire Wildfires can be started by natural and mad-made causes. There are 3 different classes of wild land or wildfires: 1) surface; 2) ground; or 3) crown. A “Surface fire” is the most common type and burns along the floor of a forest, moving slowly and killing or damaging trees. A “Ground fire”; usually started by lightning, are fed by subterranean roots, and smolder on or below the DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 29 forest floor. A “Crown fire” spreads rapidly by wind and moves quickly by jumping along the tops of trees. The climate, topography, and vegetation in Temecula is conducive to annual wildfire events. California Department of Forestry and Fire Protection, Fire and Resource Assessment Program (CDF-FRAP) was established and mandated to map areas of significant fire hazards based on fuels (vegetation), terrain, weather, and other relevant factors. These zones, referred to as Fire Hazard Severity Zones (FHSZ), define the application of various mitigation strategies to reduce risk associated with wildland fires. CDF-FRAP developed data that displays the relative risk to areas of significant population density from wildfire. This data is created by intersecting residential housing unit density with proximate fire threat, to give a relative measure of potential loss of structures and threats to public safety from wildfire. The map below (shown on next page) depicts the “very high” Fire Hazard Severity Zone(s) located in Temecula for state and local responsibility areas. Figure 2.0 – CALFire Fire Hazard Severity Zone(s), Temecula 2024 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 30 DEBRIS ESTIMATES Estimating the quantities of debris that may be generated by various natural or man -made disasters is a complex analysis. There are endless variables (type of incident, severity, complexity, etc.) that can dramatically impact the quantities of debris that may be generated by a disaster and virtually no models that can accurately estimate debris volumes. Planning for a disaster should include estimating its debris generation potential. Debris Estimation Models Debris estimates are based on a series of assumptions and should not be considered as the actual volumes following a disaster event. The debris estimate models use factors such as household population and parcel data to forecast the volume and type of potential debris in each disaster management area. The assumptions used in each debris estimation model are provided below along with estimated debris volumes and resource requirements. Assumptions for all Models: • Average debris collection truck capacity: 165 cubic yards (CY) • Average number of trips per day for each collection truck: 3 • Average truck to loading equipment ratio: 2:1 • Average DMS Site to monitor ratio: 1:2 • Average monitor to truck ratio: 1:5-7 • Debris Management sites: 8 • Volume of debris that can be staged per acre based on a 20-foot stack height: 32,267 CY/Acre • Estimated collection period: 60 days (unless otherwise stated) (500cy/truck/day) Earthquake Scenario Assumptions and Debris Estimate For the earthquake scenario, the HAZAUS Loss Library was used in estimating damage and debris and included 2 scenarios. The scenarios include a M7.1 along the San Andreas (Coachella Segment) and a M7.8 for the San Andreas covering all 7 counties in Southern California. This fault was chosen for the scenarios based on U.S.G.S. data and Temecula’s proxi mity to the fault. • Number of Parcels at Risk: 32,996 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 31 Figure 3.0 – San Andreas Fault Earthquake Debris Estimate Jurisdiction Type 1 Debris (brick, wood, and other debris (CY)) Type 2 Debris (wrecked reinforced concrete and steel members (CY)) Total CY DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 12,101,000 1,887,000 13,988,000 433 466 24 FEMA general building debris formula: • Average Structure Height in feet: 20 • (TA)(AH)(.33) / 27 Ft = Debris Estimate Where: o TA = Total Building area (residential structures) o AH = Average Height of residential structures o (.33) = Constant to account for empty space in structure • Estimated Allocation of C&D to Vegetative Debris: o C&D Debris: 90% o Vegetative Debris: 10% Flooding Scenario Assumptions and Debris Estimate Two flooding scenarios are listed below. The scenarios include a 1 percent flooding chance (100- year flood), and a 0.2 percent chance of flooding (500-year flood). Figure 3.1 – 1% Flooding Debris Estimate (100-Year Flood) Jurisdiction 1% Annual Flood in Cubic Yards DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 21,200 1 8 4 Figure 3.2 – 0.2% Flooding Debris Estimate (500-Year Flood) Jurisdiction 0.2% Annual Flood in Cubic Yards DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 129,300 4 45 6 Wildfire Scenario Assumptions and Debris Estimate DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 32 Portions of Temecula are susceptible to wildfire incidents. Using data from past California wildfire incidents, staff from Tetra Tech have assembled a formula that takes into consideration the number of parcels damaged by fire, average tree density in the area, the average size of the trees, as well as the types of housing structures that might be in the path of the fire. Figure 3.3 – Wildfire Debris Estimates Jurisdiction Parcels at Risk Debris Estimate (CY) DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 2,062 164,960 5.5 57 10 Severe Weather Scenario Assumptions and Debris Estimate Temecula is also susceptible to severe weather including flooding and strong winds. For this reason, the U.S. Army Corps of Engineers (USACE) hurricane debris estimation model was used to determine the type and volume of debris for the city. Although it is unusual for Temecula to experience a hurricane, a category 1 hurricane was used because it most closely resembled the type of conditions related to wind speed and flooding Temecula could experience in a severe weather incident. • USACE Formula: Q=H(C)(V)(B)(S) • Where: Q = Cubic Yard (CY) of debris H = Number of households in the community C = Storm category factor (Storm Category 1, Multiplier=2) V = Vegetative multiplier (Medium vegetative cover, Multiplier=1.3) B = Commercial multiplier (Medium commercial multiplier = 1.2) S = Precipitation multiplier (Medium to Heavy Rains multiplier = 1.2) • Estimated allocation of construction and demolition (C&D) to vegetative debris: • C&D debris 30% • Vegetative debris 70% Figure 3.4 – Severe Weather Debris Estimates Jurisdiction Households Debris Estimate (CY) C&D (CY) Vegetative (CY) DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 34,299 2,260,000 1.130,000 1,130,000 70 73 10 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 33 Debris Planning Assumptions The following considerations will be part of the execution of this Plan: • Debris will be managed at the local level. • Temecula has or will have to develop existing procedures to use local resources to the maximum extent possible to manage debris. • Temecula has a diverse population that will have unique needs during debris operations. • In a catastrophic disaster, communication networks might be inoperable, transportation infrastructure might be severely debilitated, and resources will be limited. • Temecula may use private sector resources to support debris operations following a catastrophic disaster. • Temecula will use its on-call Catastrophic Disaster Debris Removal Contract. • Temecula may request additional resources as necessary through established channels (SEMS). • Catastrophic disasters will require prolonged, sustained debris operations and support activities. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 34 AUTHORITIES & REFERENCES Authorities Local • City of Temecula and CR&R Franchise Agreement, Amendment 7, September 2022 • City of Temecula Municipal Code, Chapter 8.20, Waste Management • City of Temecula Municipal Code, Chapter 18.12, Section 220, Disposal of Materials (Construction Debris) State • Joint Exercise of Powers Act: Government Code Section 6500, et seq. • California Disaster Assistance Act (CDAA), Title 19, California Code of Regulations o Section 2920 – Emergency Work o Section 2930 – Emergency Protective Measures o Section 2925 – Debris Removal • California Health and Safety Code Sections 41800-41815 • California Integrated Waste Management Act of 1989, California Public Resources Code Sections 40000, et seq. • California Hazardous Waste Control, California Health and Safety Code Section 25100, et seq. • Porter-Cologne Water Quality Control Act, California Water Code Section 13000, et seq. • Safe Drinking Water and Toxic Enforcement Act, California Health and Safety Code Section 25249.5, et seq. • California Health and Safety Code Sections 25115, 25117, 25249.8, and 25281. • California Environmental Quality Act (CEQA), Title 14, CCR, Section 12569, Emergencies Federal • Clean Air Act, 42 U.S.C. 7401 et seq. • Sandy Recovery Improvement Act (SRIA), included as Division B of the Disaster Relief Appropriations Act, PL 113-2, signed into law January 29, 2013 • Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121 et seq., including the SRIA, which amended Title IV of the Stafford Act, PL 113-2 • 23 U.S.C., 125 – Emergency Relief, part of Moving Ahead for Progress in the 21st Century Act (MAP-21), signed into law July 6, 2012 • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. 200 et seq. • Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), 42 U.S.C. 9601 et seq. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 35 • Emergency Planning and Right to Know Act, 42 U.S.C. 11001 et seq. • Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq. • Federal Clean Water Act, 33 U.S.C. 1251 et seq. • Toxic Substances Control Act, 15 U.S.C. 2601 et seq. • Occupational Safety and Health Act, 29 U.S.C. 651 et seq. • Hazardous Materials Transportation, 49 U.S.C. 5101 et seq. References Local • City of Temecula Emergency Operations Plan, 2023 • City of Temecula Local Hazard Mitigation Plan, 2023 State • California Governor’s Office of Emergency Services Debris Management Plan • California Environmental Protection Agency (CalEPA) Guidance for Conducting Emergency Debris, Waste and Hazardous Material Removal Actions Pursuant to a State and Local Emergency Proclamation, October 2011 Federal • FEMA Comprehensive Planning Guide 102 Version 2, November 2010 • FEMA Publication FP 104-009-2 Public Assistance Program and Policy Guide Version 4, June 2020 • FEMA 329 Debris Estimating Field Guide, September 2010 • FEMA Public Assistance Alternative Procedures Debris Management Plan Job Aid o https://www.fema.gov/assistance/public/policy-guidance-fact-sheets/job-aids- faqs • FEMA Public Assistance Alternative Procedures EMMIE Cost Codes for Debris Removal • FEMA Public Assistance Alternative Procedures FAQ for Debris Removal • National Response Framework, Department of Homeland Security, October 2019 • National Disaster Recovery Framework, Department of Homeland Security, June 2016 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 36 ORGANIZATIONAL STRUCTURE FOR DEBRIS OPERATIONS To mount an effective response to a debris-generating incident, roles and responsibilities must be clearly delineated between the affected jurisdictions, contractors, state, and federal agencies, as well as non-governmental organizations with a role in response. In addition, all the responding agencies must respond in a coordinated manner to ensure disaster debris operations are conducted as efficiently and safely as possible. Achieving an organized and efficient approach is facilitated through utilization of the Incident Command System (ICS). ICS was developed in the 1970’s in California to help organize response to devastating wildfires in the state. ICS provides a standardized approach to incident management and helps to organize response agencies under a top -down modular organization that is flexible based on the scope of the incident. In addition, under ICS there is a well -defined process for setting response objectives and communicating those objectives throughout the response organization. Each of the responding agencies assisting impacted jurisdictions will collaborate under ICS to affect an organized and timely response to debris operations. In addition, residents and businesses in affected areas will also have an important role to fill in ensuring the success of disaster debris operations. The specific roles and responsibilities of response agencies and those affected by a debris-generating event are described below. Roles & Responsibilities Many stakeholders will be involved in disaster debris operations. Roles and responsibilities must be clearly defined between departments within affected jurisdictions and the City of Temecula. State and federal agencies will also have a role in debris oper ations as well as private non-profit organizations, volunteer organizations, and private sector business enterprises. These roles and responsibilities are outlined below. Jurisdictions (City of Temecula) The City of Temecula is responsible for conducting debris operations within the City’s area of control to the greatest extent possible. In widespread events, the City of Temecula may not have the capability to conduct its own debris operations at which time the City will activate its catastrophic disaster debris removal agreement. Additionally, Temecula can request support from the Operational Area (OA), Riverside County, through the appropriate channels. The following list provides general roles and responsibilities during debris operations. This list provides a general guide for the City to assign local roles and responsibilities related to debris operations. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 37 Public Works Department • Serve as the debris manager for the City • Activate and implement the City’s Debris Management Plan • Conduct damage assessments and estimate debris totals • Oversee debris operations including internal resources and contracted services • Coordinate with local, state, and federal agencies regarding regulatory requirements for debris operations • Obtain approval from regulatory agencies for TDMS • Provide situational updates on debris operations to the EOC • Maintain documentation for federal disaster assistance for debris operations • Ensure compliance with federal disaster assistance programs for debris removal • Review the Debris Management Plan annually • If the debris generating event is beyond the City’s capability to respond, activate the Catastrophic Disaster Debris Removal Contract City Manager’s Office • Make policy-level decisions related to debris operations • Provide signature authority for legal documents, including mutual aid agreements with neighboring jurisdictions, inter-local agreements, and notices to proceed with contracted service providers Emergency Management • Coordinate the preparation, review, and update of the City’s Debris Management Plan • Ensure compliance with federal assistance programs for debris removal • Coordinate with the OA for support for debris operations • Provide situational updates on debris operations to the OA EOC • Ensure that the Catastrophic Disaster Debris Removal Contract is maintained • Coordinate with Riverside County Health Department to determine debris that poses an imminent threat to public health and safety • In coordination with Riverside County Health Department, provide documentation regarding health and safety issues to support debris operations Finance Department • Understand current federal disaster assistance programs and regulations related to debris operations • Manage documentation for federal reimbursement for debris operations in collaboration with the EOC DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 38 • Coordinate with Public Works and Purchasing to obtain force account labor, equipment, and overtime documentation related to debris removal operations for potential federal reimbursement • Audit purchase orders and documents, general ledger entries, cash receipts, and payroll documents related to debris removal operations • Manage and audit contractor invoices for payment Purchasing • Provide support to procure goods and services for debris removal operations • Coordinate with Finance and Administration to ensure disaster debris services are procured following local, state, and federal procurement regulations • Review and update emergency procurement policies as necessary following an emergency • Assist with the documentation of debris operations for potential federal reimbursement • Support audit and closeout of debris projects Code Enforcement • Enforce nuisance abatement codes • Document nuisance abatement cases to support private property debris removal • Maintain awareness of TDMS and operations CALFire / Riverside County Fire Department • Provide emergency suppression and medical services at TDMS in the event of fire or medical emergency GIS Division • Provide GIS data to appropriate agencies and vendors for debris removal operations, which may include road lists, data on historical properties, and publicly owned and privately owned land. Riverside County Sheriff’s Department • Lead debris operations resulting from a crime scene or terrorism incident City Attorney • Review debris operations procedures for compliance with applicable local, state, and federal regulations and laws. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 39 • Support the City of Temecula with regulatory reviews, audits, and appeals regarding disaster assistance for debris operations Public Information Officer • Coordinate with Emergency Management and Public Works to develop public information messages related to debris operations. See sample public information messages in Attachment A. • Provide press releases related to debris removal operations, including procedures and citizen debris drop-off locations • Provide timely information regarding debris operations in accessible formats Risk Management • Provide recommendations for health and safety procedures for debris operations OPERATIONAL AREA An OA means an intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area. The OA (Riverside County) has the following responsibilities during an emergency: • Implement the OA Emergency Operations Plan • Establish and maintain the Operational Area Emergency Operations Center (OAEOC) to serve the OA • Coordinate the utilization of County, other local government, state, and federal resources with the OA • Support operations conducted by local governments within the County in accordance with the Standardized Emergency Management System (SEMS) and approved mutual aid and operations plans In alignment with these overarching responsibilities, the OA is also responsible for the following tasks during a catastrophic debris-generating event: • Implement the OA Disaster Debris Management Plan (DDMP) • Establish a debris operations task force in the OA EOC to serve the OA • Coordinate the utilization of County, other local government, state, and federal resources and private sector business enterprises including solid waste facility operators for debris operations within the OA • Support public entities within the OA to conduct debris operations in accordance with SEMS and approved mutual aid and operations plans DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 40 STATE AGENCIES State agencies provide regulatory guidance and technical assistance for debris operations. The following section provides an overview of the roles and responsibilities of State agencies involved in debris operations. California Environmental Protection Agency (CalEPA) • Provide guidance on environmental regulations regarding debris operations • Provide technical assistance for debris removal of HAZMAT (Department of Toxic Substances Control). • Provide support and guidance for debris removal operations (CalRecycle) including potential provision of resources • Provide approvals for TDMS and emergency waivers of standards such as permitted capacity, throughout and acreage for permitted solid waste facilities (CalRecycle). Governor’s Office of Emergency Services (CalOES) • Serve as a liaison between state and federal agencies • Provide industry standards and best practices for debris operations • Serve as the administrator of disaster grants for debris operations • Provide guidance on documentation requirements for disaster assistance for debris operations FEDERAL AGENCIES Federal agencies support debris operations by providing disaster assistance funding, regulatory oversight, and technical assistance. The following section provides an overview of the roles and responsibilities of federal agencies involved in debris operations. Federal Emergency Management Agency (FEMA) • Provide technical assistance for debris operations o Environmental and historical preservation review process o Public Assistance grant program reimbursement process o Procurement assistance • Assign federal mission assignments as requested DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 41 o Emergency Support Function (ESF) #3, Public Works and Engineering o ESF #10, Oil and HAZMAT Response • Administer the FEMA Public Assistance Program for Category A Debris Removal o Ensure safety, eligibility, and compliance are maintained U.S. Army Corps of Engineers • Primary federal entity for ESF #3 – Public Works and Engineering • Provide debris operations for mission assignments • Provide strong technical assistance and training support to State and local agencies • Enable State and local operations to the greatest extent possible National Resource Conservation Service • Provide technical assistance for debris removal from natural streams and creeks • Provide funding for debris operations through the Emergency Watershed Protection Program PRIVATE SECTOR BUSINESS ENTERPRISE, COMMERCIAL SECTOR Private businesses will have a very large role in managing mass debris operations. The City of Temecula does not have enough internal resources to conduct debris operations during a widespread event without the use of contracted service providers. The following provides the roles and responsibilities of private sector business and the commercial sector for debris operations. CR&R (Franchise Hauler) • Collect, transfer, transport, process, and divert franchised organic materials within Temecula to the greatest extent possible and if able • Collect, transfer, transport, process, and divert franchised solid waste generated within Temecula to the greatest extent possible and if able • Collect, transfer, and transport franchised recyclable materials generated within Temecula to the greatest extent possible and if able Riverside County Landfills • Accept and transfer recyclable materials at the approved trans-load facility and transport recyclable materials from the approved trans-load facility to the approved trans-load facility recyclable materials processing facility or any other facility designated by the contractor and approved by the contractor on behalf of the City of Temecula • Process and market recyclable materials collected in the service area • Dispose or arrange for disposal of residue at the designated disposal facility DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 42 DRC Emergency Services LLC (Debris Hauling Firm) In the event the scope of debris collection operations is beyond the capabilities of local force account resources (work performed by City staff and equipment), state, and mutual aid resources, it may be necessary to contract for additional labor and equipment. DRC is the debris management firm of choice for the City of Temecula. DRC’s responsibilities will include, but are not necessarily limited to, the following: • Provide security for debris management sites and other debris removal operations when necessary • Clear and remove debris from roadways and waterways to make them passable immediately following a declared disaster • Conduct debris removal from the right-of-way • Decommission, demolish, and dispose of eligible non-regulated asbestos-containing material (non-RACM) structures on private property • Manage and operate TDMS locations • Conduct debris reduction • Haul out reduced materials to a final disposal site • Remove hazardous leaning trees and hanging limbs • Remove hazardous stumps • Remove white goods debris from the right-of-way • Coordinate the removal of household hazardous waste from the right-of-way • Remove animal carcasses from areas designated by the City of Temecula • Build a relationship with the Emergency Manager and City Officials to have an active voice in the debris operations • Develop, test, and implement debris operations plans accounting for worker safety and health and potential employee unavailability or attrition due to a disaster. • Educate and train employees to implement debris operations plans • Ensure contracts comply with state and/or federal procurement requirements • Communicate status of operations and supply chains as well as challenges and timelines to City Officials • Research available funding sources and types of funding for debris operations • Know, understand, and comply with state and/or federal regulations for disaster assistance programs Monitoring Firm (Tetra Tech) • Perform truck certifications DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 43 • Perform on-site, street-level debris monitoring at all collection sites to verify debris eligibility based on contract requirements, an initiate debris removal documentation using load tickets • Conduct disposal monitoring to document the disposal of disaster debris at approved TDMS’s and at final disposal or end use locations NONPROFIT SECTOR The City of Temecula will partner with nonprofit and volunteer organizations to provide assistance to individuals with disabilities and/or access and functional needs. Temecula will ask that non-profit sector entities coordinate with the City to ensure their efforts are conducted in coordination with the City’s objectives. In addition, the City of Temecula will coordinate with non- profit sector entities to ensure response efforts are conducted in a safe manner to minimize the risk of injuries in keeping with the Health and Safety Policy. These entities will not be asked to conduct tasks that are beyond their member’s training or capabilities . The roles and responsibilities for non-profit organizations in debris operations are listed below. • Coordinate with Temecula to identify vulnerable populations and incorporate strategies to assist these populations • Coordinate with Temecula and other volunteer organizations post-disaster to assist individuals with disabilities and access and functional needs with bring debris to the public ROW • Coordinate with Temecula to provide public information regarding debris operations to populations with communication barriers • Provide debris services to vulnerable and underserved groups, individuals, and communities as necessary RESIDENTS To coordinate effective debris operations, residents play an important role in maximizing the potential for recycling and reuse of disaster-generated debris. The following provides the roles and responsibilities for residents in debris operations. • Follow instructions from local officials on set out procedures for disaster -related debris • Segregate disaster debris from regular household waste • Safely bring debris to the public ROW • Bring Household Hazardous Waste (HHW) to citizen drop-off locations or to the ROW as instructed • Use caution when operating equipment and dangerous machinery • Help others who may need assistance with debris removal DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 44 MASS DEBRIS MANAGEMENT STRATEGY OVERVIEW The National Response Framework (NRF) establishes a set of core capabilities that must be achieved during disasters to save lives, protect property and the environment, and preserve the social, economic, cultural, and political structure. Debris management operations support several core capabilities including Critical Transportation, Environmental Response/Health and Safety, Infrastructure Systems, and Public and Private Services and Resources. Depending on the size, scope, and magnitude of the disaster, public entities will be required to conduct debris operations. In cases where the magnitude of the disaster stretches local resources beyond their capability to respond, jurisdictions may have to reach out for contract support or to the County, as the lead agency for the OA, for additional support. In some cases, the OA may request additional support from the State. Concept of Operations The concept of operations describes how to achieve the objectives of the Plan. This section is organized chronologically to demonstrate the activities that will take place during each phase of debris operations. •Develop/update debris management plans •Develop/update hazard mitigation plans •Conduct debris training and exercises •Coordinate with debris contractors to ensure documentation is in place •Inventory in-house resources to support debris operations •Conduct preliminary damage assessments •Activate debris management contractors •Conduct road clearance •Begin truck certifications •Attend applicant briefing with FEMA PA Program Delivery Manager •Identify and assess debris management sites •Compile and reconcile documentation •Prepare audits as necessary •Closeout debris projects •Establish and open debris management sites •Attend FEMA Public Assistance Kickoff Meeting •Conduct Right of Way Collection •Develop FEMA project worksheets •Conduct special debris programs •Dangers trees and stumps •Parks •Private property debris removal •Derelict vehicles •Creeks and waterways DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 45 Normal Establish Partnerships Debris management requires collaboration across many departments, sectors, and levels of government. Building partnerships and collaboration during normal operations promotes more successful debris operations during an actual disaster to ensure all regulat ions and best management practices are implemented. The purpose of this Plan is to establish coordinated debris management operations in the City of Temecula through debris removal, reduction, recycling, haul-out, final disposal, and documentation. Partnerships must be built to successfully achieve this purpose. The Roles and Responsibilities section of this Plan provides a list of the organizations involved in debris operations from local volunteer organizations to federal regulatory agencies. Temecula must continue to build relationships and establish partnerships during preparedness to foster coordination and collaboration during debris response operations. Debris Operations Organizational Structure Public entities should identify a debris operations organizational structure that includes a debris task force and a debris liaison in the EOC. The debris liaison should coordinate with local, state, and federal authorities to prioritize and coordinate deb ris operations. There are numerous entities and special districts in the Temecula area that overlap and share resources. It is important for public entities to coordinate with each other to manage debris operations effectively and efficiently. The debris operation’s organizational structure should have the capability to expand and contract as needed and determined by the situation. Maintaining a cohesive and flexible organizational structure with a clear leader will ensure a coordinated response and comprehensive response strategy. Response Emergency Roadway Clearance Priorities Emergency roadway clearance is the process to clear priority roadways of scattered debris, leaning trees, and other obstructions in order to allow access for emergency vehicles. Road clearance priorities are pre-established to allow access to critical public facilities such as fire stations, police stations, hospitals, emergency supply centers, and shelters. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 46 Debris Damage Assessment Damage assessments are necessary to determine the extent and the location of the debris. An initial windshield survey of the impacted area should be conducted to identify critically damaged areas and to assist in prioritizing emergency roadway clearance. If possible, aerial surveys should be conducted to obtain an overview of damaged areas. The City of Temecula is responsible for conducting its own damage assessments. Damage assessment teams should be trained prior to the incident and should coordinate with public works crews, and utilities to ensure safety. Typically, public works department s coordinate damage assessment teams. Temecula can also use trained volunteer agencies as well as the debris service contractors to conduct damage assessments. Damage assessments should be conducted with consistency across the City to the greatest extent possible. Temecula will compile the damage assessments for submittal to from the field into the EOC and follow on reporting to the OA EOC. The OA will compile this information to submit to the State. A thorough and accurate damage assessment must be implemented to maximize the potential for state and federal disaster assistance. The Debris Estimating Field Guide FEMA 329 provides specific guidance on how to conduct damage assessments and estimate debris volumes. This field guide can be found in Attachment I of this Plan. TDRS Identification and Preparation Concurrent to emergency roadway clearance and damage assessments, Temecula will need to identify and prepare TDMS locations. The purpose of TDMS is to temporarily store debris and conduct some form of debris reduction method before the debris is transported to a final disposal site. Parks and City owned properties can be used as possible TDMS locations. In addition, land within transfer stations or solid waste facilities can be used as possible TDMSs. This can be desirable because of their ability to immediately accept debris. Debris brought to a TDMS is sorted to remove recyclable materials and materials not suitable for reuse. The materials not suitable for reuse are taken to a landfill. Ideally, all concrete rubble would be processed at the TDMS into reusable aggregate. This option may be considered if space, site characteristics, and available resources allow. The size of the site is dependent on the quantity of debris that needs to be stored and processed. The site should be large enough to safely accommodate processing of various debris materials, storing heavy equipment, and maneuvering trucks and large proce ssing equipment. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 47 The TDMS should be established in an area that does not impede the flow of traffic along major transportation corridors, disrupt local business operations, or cause dangerous conditions in residential neighborhoods or schools. Whenever possible, the City should avoid assigning a TDMS near residential areas, schools, churches, hospitals, and other such sensitive areas. Temecula needs to consider community acceptability when selecting a potential TDMS. The community’s acceptance of the TDMS location usually depends on the debris reduction methods that will be conducted at the site. Smoke from burning, around -the-clock light and noise from equipment operation, dust, and traffic are generally tolerated early in a disaster re covery operation but may have to be curtailed later in the recovery phase. The following factors should be taken into consideration when identifying a debris management site: • Current availability • Duration of the availability • Site ingress and egress • Geographic location within the jurisdiction • A minimum of 5-10 acres of usable land • Well drained site with soils suitable for supporting heavy vehicles and equipment • Easy access to transportation routes • Strategic placement to minimize debris transportation requirements and travel time to and from loading points; TDMS should be located as close as possible to the concentrations of disaster debris • Access to electrical and water utilities for site operations • Minimum potential for disruption of critical services Potential locations for TDMS may include the following: • Recycling facility • Landfill • Transfer station • Vacant lot(s) • Corporation yard • Parks • Large parking lot(s) • Right of way • City owned property • Private property TDMS Site Approval DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 48 TDMS locations will require approval from the Riverside County Department of Environmental Health (DEH), CalOES, CalRecycle, and possibly permits from the agencies listed below. An Emergency Waiver of Standards grants a landfill operator temporary relief from specific standards such as permitted capacity, throughput, and acreage. Existing operations may pursue such a waiver with the LEA for CalRecycle in accordance with the California Code of Regulation, Title 14, Section 17210. The use of closed landfills and planned solid waste facilities will require permission from county environmental health and appropriate land use and other agencies. Environmental permits and land-use variances may be required during removal operations for TDMS(s). Several agencies may be involved in issuing permits and granting land-use approvals. Permits may include: • Waste processing and recycling operations permit – Riverside County • Temporary land use permits - City • Land use variances - City • Traffic circulation strategies – City (LE) • Air quality permits – South Coast AQMD • Water quality permits – Riverside County • Household hazardous waste permits – Riverside County DEH • Fire department permits - City After a review of the availability and suitability of a TDMS, site preparation can begin. As part of the preparation, baseline data should be gathered from the site to document the state of the land before debris is deposited. The following action items are recommended to compile baseline information: • Photograph the site – Digital photos should be taken to capture the state of the site before debris reduction activities begin. Photos should be updated periodically throughout the project to document the progression of the site. • Record physical features – Records should be kept detailing the physical layout and features of the site. Items such as existing structures, fences, landscaping, etc., should be documented in detail. • Historical evaluation – The past use of the site area should be researched and documented. Issues relating to the historical or archeological significance of the site should be cleared with the state historical preservation agency. • Sample soil and water – If possible and deemed necessary, soil and groundwater samples will be taken before debris reduction activities commence. Samples will help ensure the site is returned to its original state. Typically, soil and groundwater samples should be analyzed for total Resource Conservation and Recovery Act (RCRA) metals, volatile organic compounds, and semi-volatile organic compounds using approved U.S. Environmental Protection Agency (EPA) methods. California Environmental Quality Act (CEQA) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 49 The California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) are “umbrella policies” for state and federal environmental compliance activities, respectively, for projects on non-federal and federal jurisdictions. Each requires that an analysis of a proposed project be evaluated to identify potential impacts to resources and compliance with local, state, and federal resource specific laws and regulations (e.g., local ordinances, federal or State Endangered Species Acts, National Historic Preservation Act). In addition, whether a project may meet, respectively, the requirements for either CEQA Categorical/Statutory Exemptions or NEPA Categorical Exclusions/Statutory Exemptions is evaluated prior to an in-depth environmental analysis is undertaken in accordance with either law in either a CEQA Initial Study Checklist or NEPA Environmental Assessment Checklist. Whether or not a project may qualify for CEQA Exemptions or NEPA Exclusions, local, state, or federal agency permits are generally required and obtaining them is a prerequisite to project implementation. Complying with CEQA and NEPA and obtaining the necessary local, state, and federal agency permits will ensure that either state (California Emergency Services Act/California Disaster Assistance Act (CESA/CDAA) and Robert T Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) Public Assistance Grant funds may be obligated for the project. Applicants for Public Assistance Grants are responsible for being cognizant of and complying with all applicable environmental laws and regulations for projects within their respective jurisdictions. CEQA exemptions may apply to disaster emergency response or recovery projects and include: • Public Resources Code section 21080(b)(4) (emergency); • CEQA Guidelines, Title 14, Cal. Code of Regulations; sections: o 15269 (emergency); ▪ 15269 (a) Projects to maintain, repair, restore, demolish, or replace property or facilities damaged or destroyed because of a disaster in a disaster-stricken area in which a state of emergency has been proclaimed by the Governor pursuant to the California Emergency Services Act. ▪ 15269 (b) Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare. ▪ 15269 (c) Specific actions necessary to prevent or mitigate an emergency. This does not include long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term. o 15304 Minor alterations to land; and/or o 15307 Actions by regulatory entities for resource protection. For additional details and exemption assistance, contact the CalOES Debris Operations Unit. Debris Reduction Methods DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 50 Once debris is collected from the public ROW, it is transported to a TDMS where it is segregated and reduced. Reduction methods include: Chipping and Grinding – Using this method, vegetative debris is chipped or ground and typically results in a reduction ration of up to 4:1. Factors such as debris composition, weather, site conditions, and other factors may impact the reduction ratio. The leftover mulch is either hauled to a final disposal facility or recycled. Incineration – Although incineration is rarely authorized, there are circumstances where a public entity can request to reduce debris through burning. The burning of vegetative debris typically results in a reduction ratio of 20:1. Factors such as debris composition, wea ther, site conditions, and other factors may impact the reduction ratio. The leftover ash may be hauled to a final disposal facility or be incorporated in a land application. Crushing – The crushing of vegetative debris is the least effective reduction method and results in a reduction ratio of 2:1. Crushing is an appropriate reduction method for construction and demolition (C&D) debris that cannot be recycled. However, if crushing is used to reduce C&D debris, the residual debris must show a reduction in volume. Truck Certification Truck certification is a critical component of debris management operations. Truck certification is the process to document the capacity of debris removal trucks. All debris removal trucks hauling debris on a volumetric basis must have their capacity and dimension measures, sketched, photographed, and documented on a truck certification form. Each debris removal truck must be assigned a unique number for debris tracking and invoice reconciliation purposes. Truck certifications should contain: • Unique truck number • Driver name • Driver phone number • License number, state issued, and expiration date • Tag number, state issued, and expiration date • Vehicle measurements • Sketch of the vehicle Recovery For debris operations, the recovery phase begins with debris removal from the public ROW and ends when debris operations are complete, and all documentation is closed out. During this phase, Temecula should determine their capacity to conduct debris removal operations internally using force account equipment and labor, using mutual aid or by using contract services. Temecula should also assess their capacity to conduct special debris programs as necessary. Short-Term Recovery DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 51 Once the emergency roadway clearance has been completed, Temecula can begin debris removal operations. This includes the following tasks: • Open TDMS locations • Prioritize roads / areas • Issue press release regarding the segregation of debris • Begin ROW debris removal • Being environmental monitoring program of TDMS • Coordinate with external agencies • Initiate discussions with the OA, State, and/or FEMA • Obtain FEMA guidance for procurement and special debris programs It is important to maintain coordination with the OA and CalOES throughout debris operations. During short-term recovery, CalOES will provide guidance on any disaster-specific guidance from state and federal agencies. The City of Temecula will utilize CalO ES as the liaison between the City and the State for direction on policies and regulations. Intermediate Recovery Intermediate recovery includes activities that take place after immediate debris needs have been addressed. Intermediate recovery typically occurs two weeks to several months post -disaster. These activities include: • Maintain and evaluate ROW cleanup • Begin ROW stump removal as necessary • Open additional TDMS locations as necessary • Conduct daily meetings with the OA, State and/or FEMA • Begin special debris programs • Communicate ROW debris removal program closeout to residents via a press release and other communication methods Long-Term Recovery Long-term recovery includes activities to closeout debris programs and reconcile documentation. Long-term recovery can take several years depending on the severity of the disaster and the audit process from regulatory agencies. Long-term activities include: • Complete all debris recovery activities • Identify ineligible debris on ROW • Complete the disposal of reduced debris • Close out and remediate TDMS locations • Conduct project closeout meetings with FEMA and external agencies DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 52 COLLECTION & REMOVAL STRATEGY The collection and removal strategy provides details on how the City of Temecula should conduct debris operations to collect and remove the debris. Emergency Roadway Clearance The City of Temecula shall coordinate resources to conduct emergency roadway clearance through internal sources, mutual aid, or contracted services. If necessary, we may request additional resources for emergency road clearance from the OA. Emergency roadway clearance should be coordinated with utility crews to ensure safety while conducting debris operations near damaged infrastructure. The City of Temecula has identified major transportation routes within the City. These routes are considered a priority during emergency roadway clearance activities. Maps of these routes can be found in Appendix B-2. Temecula has also identified critical facilities within the City. These are facilities that are critical to government response activities including fire stations and hospitals. Following a disaster, routes to these critical facilities will need to be clear in order to allow emergency response vehicles to pass. A list of these facilities and their locations are listed in Appendix B-4. The purpose of emergency roadway clearance is to expedite the clearing of debris from critical pathways to ensure public health and safety. During this time period, it is critical that all types of equipment and the amount of time the equipment is used are documented with detail and accuracy. ROW Collection The City has established debris collection zones and priority areas to conduct an organized and efficient ROW debris collection program. Having a debris zone system in place will make it easier to organize and monitor the progress of ROW collection activit ies. ROW debris collection entails residents piling their disaster-related debris along the curbside. It is critical that residents segregate their debris into categories such as vegetative, C&D, household hazardous waste, and white goods. This will help prevent the contamination of debris loads and expedite the cleanup process. An effective public information campaign is essential to getting the message out to residents regarding the importance of segregating their debris. Sample public information messages can be found at Attachment A. Vegetative Debris DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 53 Vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Depending on the size of the debris, the collection of vegetative debris may require the use of flatbed trucks, dump trucks, and grapple loaders. Often vegetative debris is piled on the public ROW by the residents. The City will determine the number of times debris is collected before normal collection activities are resumed. Vegetative debris is bulky and consumes a significant volume of landfill space if buried. To minimize the use of landfill space, it is prudent to transport the vegetative debris to a compost or mulching facility or reduce the volume of vegetative debris before burying. Vegetative debris may be reduced by as much as 75% of its volume by mulching or grinding and as much as 90% of its volume through burning. A hazardous tree or stump may be collected individually, while downed or fallen debris is collected from the ROW or at a designated collection center. Tree and stump collection prices are typically based on the size of the tree or stump and charged by unit . Other fallen or downed material is usually billed by weight (tons) or volume (cubic yards or CYs). Household Hazardous Waste (HHW) Debris Removal Household hazardous waste includes gasoline cans, aerosol spray cans, paint, lawn chemicals, batteries, fire extinguishers, fluorescent lamps, household electronics, etc. Household hazardous waste must be collected separately and disposed of or recycled at a properly permitted facility. Collection of household hazardous waste can be conducted internally or contracted using a unit rate basis. The following action items are recommended when collecting household hazardous waste for removal: • Communicate to residents the procedures for household hazardous waste following a debris-generating incident. It is important that residents separate debris to ensure that household hazardous waste does not enter the debris stream at TDMS locations. • Decide whether to contract with an established household hazardous waste collection firm to augment or replace household hazardous waste drop-off sites. This helps ensure that household hazardous waste is properly disposed. Measures should be taken to identify, segregate, and dispose of intermingled household hazardous waste at TDMS locations. • A list of the entities accepting debris and household hazardous waste are listed at Attachment L. In addition, the City will communicate with the OA regarding household hazardous waste collection. • Communicate with the California Department of Toxic Substances Control (DTSC), Riverside County Environmental Health, and CalEPA. Describe the HHW collection program and permitted facilities to be used for recycling or disposal. Electronic Waste DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 54 Electronic waste, or e-waste, refers to electronics that contain hazardous materials such as cathode ray tubes. Examples include computer monitors and televisions. Electronic waste is considered household hazardous waste and would follow CalEPA guidelines for disposal. White Goods Debris Removal White goods include refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, dryers, etc. White goods debris that contains ozone-depleting refrigerants, mercury, or compressor oils need to have such materials removed by a certified technician before recycling. All state and federal laws should be followed regarding the final disposal of removed refrigerants, mercury, or compressor oils. Collection of white goods can be conducted internally or using contracted services on a unit rate basis. The following action items are recommended to conduct white goods removal: • Communicate the procedures for white goods to residents in the affected area(s). It is important that residents separate white goods from other debris to ensure white goods are not mixed with other debris during collection. • Communicate with CalEPA and the OA. Describe the white goods collection program and permitted facilities to be used for disposal of recovered refrigerants, mercury, or compressor oils. C&D Debris C&D debris can be defined as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting, and floor coverings, window coverings, pipe, concrete, fully cured asphalt, equipment, f urnishings, and fixtures. Certain types of C&D debris are reusable or recyclable. To conserve landfill space, it is prudent to separate materials for reuse or recycling. Some C&D debris may be hazardous, such as asbestos, floor tile, and lead pipes. Documentation of the debris origin, any processing (reduction or recycling), and the final disposition is required for state and/or federal funding. Typically, removal of construction by -products generated by repairs or rebuilding is covered by insurance policies or included in the overall c ost for reconstruction projects; therefore, these materials are not considered disaster related debris. Use and Procurement of Contracted Services If contracted services are to be used for debris management including removal and monitoring, these contracts must meet federal procurement requirements to be eligible for potential federal disaster assistance. Guidance for using contract services can be found in FEMA Publication FP 104-009-2 – Public Assistance Program and Policy Guide, Version 4, June 1, 2020. The guide provides a description and sample language for debris services contracts. The checklist provides the steps to prequalify disaster debris contractors in accordance with FEMA debris contracting guidance. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 55 In recent years, millions of dollars in disaster assistance have been de-obligated to grant applicants following audits because their procurement procedures did not meet federal contracting requirements. De-obligation of disaster assistance funding has caused economic hardships for many cities. To remedy this situation, FEMA has established a new Procurement Disaster Assistance Team (PDAT) to aid applicants before they award contracts. This is an effort to reduce procurement violations and help ensure appli cants spend federal funds efficiently, effectively, and in compliance with applicable federal procurement standards. CalOES will serve as a liaison with the FEMA Disaster Procurement Assistance Team to ensure public entities receive the most accurate information from federal representatives. Monitoring of Debris Operations The City of Temecula, through its contracted debris monitoring firm, will monitor its debris removal operations and document disaster-related quantities and reasonable expenses to ensure that the work is eligible for federal disaster assistance. These are best practices that should be implemented regardless of whether the City receives a federal disaster declaration. Monitoring debris removal operations requires that the City of Temecula employ comprehensive observation and documentation of debris removal work performed from the point of debris collection to final disposal. Monitoring debris removal work involves constant observation of crews to ensure that workers are performing eligible work in accordance with state and/or federal guidelines and all applicable federal, state, and local regulations. Failure to properly monitor debris removal operations may jeopardize federal disaster assistance. Accurate documentation of debris removal and disposal operations and eligible associated costs is the outcome of a good debris monitoring program. This documentation serves as the basis for FEMA Public Assistance Project Worksheets (PWs) – the documents that authorize grant reimbursements from FEMA. Debris monitoring documentation is critical to verify that debris operations are eligible for reimbursement, costs are reasonable, contract and procurement processes are appropriate, quantification of the debris is accurate, and the tracking of the debris to its final destination is recorded and in compliance with all regulatory requirements. Load Site Monitoring The loading site monitors will perform on-site, street level debris monitoring at all loading sites to verify debris eligibility based on contract requirements, and initiate debris removal documentation using load tickets. Loading site debris monitors’ primary job is to maintain documentation of work performed at the point of debris collection. Disposal Monitoring The primary function of disposal monitoring is to document the disposal of disaster debris at approved TDMS locations and final disposal or end use locations. Monitors perform quality assurance/quality control checks on all load documentation and haul-out documentation to DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 56 ensure that information captured by loading site monitors is complete. This process includes the following tasks: • Inspection of truck placards for authenticity and signs of tampering • Verification that placard information is documented properly • Verification that all required fields on the load ticket have been completed The disposal monitor will document the quantity of debris collected by making a judgment call on vehicle fullness (typically on a percentage basis). The percentage documented for each debris removal vehicle is later applied to the calculated capacity of the vehicle to determine the quantity of debris collected. The disposal monitor’s responsibilities include the following: • Completing and physically controlling load tickets • Ensuring debris removal trucks are accurately credited for their loads • Ensuring trucks are not artificially loaded • Ensuring hazardous waste is not mixed in with loads • Ensuring all debris is removed from the debris removal trucks before exiting the TDMS or final disposal site • Ensuring only debris specified within the scope of work is collected In addition to the responsibilities above, final disposal site monitors are also tasked with the following: • Ensuring all debris is disposed at properly permitted landfills • Matching landfill or compost facility receipts and/or scale house records to haul-out documentation Use of Force Account Resources (City-owned) It is important to understand the type and quantity of resources required to manage large volumes of debris. Disasters can quickly exhaust internal resources and resources are often shared by multiple entities. During the development of this Plan, it was determined that one of the challenges for Temecula is that if a major debris-generating event affects Temecula, it will likely affect our surrounding jurisdictions who will also rely on some of the same sources for debris services, specifically waste management contractors, TDMS locations and disposal facilities. During normal operations, waste service providers and disposal facilities can meet the needs of the local jurisdictional entities. Disasters generate millions of cubic yards of debris that will enter the waste stream. Service providers might not have the capacity to meet the demands during an emergency. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 57 To facilitate this critical function, Temecula needs to assess their capability to manage large volumes of debris and identify gaps in available resources from the following sources: • Internal personnel and equipment (force account labor and equipment) • Contracted services • Mutual Aid Agreements Temecula needs to be prepared for the possible unavailability or inadequacy of mutual aid resources and contracted services during widespread events. Temecula needs to identify backup capabilities in the event that the primary sources are unavailable or for smaller events where the prime contractor is not required. Temecula should use its internal resources to the greatest extent possible during debris operations. Prior to a disaster, Temecula should identify the personnel, equipment, and systems that can be used to conduct debris operations. Force account resources must be accurately documented during the response and recovery operations. Often, the use of force account labor and equipment can apply to the public entity’s share for disaster-related costs. Labo and equipment expenses may be eligible for state and/or federal reimbursement if documented properly. Temecula should provide training to personnel that will be involved in debris operations. Personnel should understand their roles and responsibilities during a disaster and how to document their time and equipment properly. Temecula should document the pre-existing condition for any equipment used for debris operations and determine if the equipment is appropriate for debris operations. Debris resources should also be categorized using the National Incident Management System (NIMS) Typing Criteria. The NIMS Resource Typing Library Tool identifies the following positions and job descriptions for debris operations: Debris Operations Officer NIMS ID 7-509-1347 • Activates the Debris Management Plan • Oversees the following matters related to debris removal: o Quantities and types of equipment necessary o Temporary debris collection sites o Methods for tracking debris types and quantities o Methods for tracking force account and related costs o Final debris disposal o Relevant public information o Reimbursement Debris Planning Officer NIMS ID 7-509-1348 • The Debris Planning Officer establishes the debris management plan, which includes: o Quantities and types of equipment necessary DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 58 o Temporary debris collection sites o Methods for tracking debris types and quantities o Methods for tracking force account and related costs o Final debris disposal o Relevant public information o Reimbursement o Debris forecasting Debris Supervisor NIMS ID 7-509-1098 • Coordinates the routing of equipment, personnel, and other resources involved in debris removal • Collects and maintains appropriate field documentation • Ensure that equipment operators/haulers complete debris clearance, removal, and disposal in accordance with applicable regulations and requirements • Schedules and deploys debris monitors • Reports debris field/monitoring progress and issues to the Debris Operations Officer Debris Technical Specialist NIMS ID 7-509-1460 • Evaluates types and quantities of disaster-generated debris • Provides an estimate of debris types and quantities • Supports the Authority Having Jurisdiction’s (AHJ) debris removal operation in the field In the event Temecula does not have the internal resources to use force account labor and equipment for debris operations, the City must find external support from mutual aid, contracted resources, or requesting resources from the OA. Environmental Considerations and Other Regulatory Requirements CalEPA provides guidance for local and state agencies to conduct disaster debris, waste, and hazardous material removal activities. The following section includes best management practices from CalEPA to be considered to address the removal of hazardous ma terials, household hazardous waste (HHW), debris, asbestos containing materials (ACM), and air monitoring and sampling from the disaster or incident site. Health & Safety • Given that ash may contain elevated levels of heavy metals and/or asbestos, an exclusion zone will be established around each site during debris removal operations. All personnel entering this area will be required to wear level C protective attire. • It is recommended that all on-site cleanup personnel entering the exclusion zone must be 40-hour HAZWOPER trained under 29 CFR 1910.120, and CCR Title 8, Section 5192, and will be required to wear level C personal protective equipment (PPE). DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 59 • A full-time health and safety officer will be assigned to the project. It is recommended that the health and safety officer be a certified Industrial Hygienist (CIH). • Depending on the task and activity, all cleanup contractors working on -site must have the following certifications and licenses: o State Contractor’s License – Must include an asbestos certification component (if conducting ACM removal), and general engineering, demolition, and hazardous substance certification depending on the task performed. o Department of Occupational Safety and Health Asbestos Registration Number (if conducting ACM removal) o Hazardous Waste Transporter Registration Number – Issued by California Department of Toxic Substances Control RCRA EPA ID Number - Issued by US Environmental Protection Agency, Region 9 o US Department of Transportation, Pipeline and Hazardous Materials Safety Administration - Hazardous Materials Certificate of Registration o California Highway Patrol - Hazardous Materials Transportation License o US Department of Transportation, Federal Motor Carrier Safety Administration – US Department of Transportation Identification Number o California Department of Motor Vehicles – Motor carrier permit Hazardous Materials and Household Hazardous Waste Standard operating procedures for conducting hazardous materials (HAZMAT) assessment activities should be followed pursuant to CalOSHA and OSHA HAZWOPER requirements. Prior to commencement of debris removal activities, all areas are to be cleared of HAZMAT, including the removal of easily identifiable, visible gross asbestos, radioactive, and explosive materials. Explosive material includes firearms and ammunition, black powder, blasting caps, some fireworks, and military ordinance. If explosive materials are identified on -site, they should be handled by trained personnel and removed immediately to ensure the safet y of the public. If local agencies are unable to address explosive materials through their cleanup contract resources, contact the Riverside County Sheriff's Department to provide assistance. Prior removal of HAZMAT and HHW, a California Division of Occupational Safety and Health and Health (CalOSHA) Certified Asbestos Consultant (CAC) should assess and sample all residential areas, and other affected areas of the site, to identify and remove gross asbestos. This is to ensure that any areas identified as containing gross asbestos material will not be disturbed by HAZMAT cleanup personnel. Any ACM that is not found on the ground due to natural forces may be subject to National Emission Standards for Hazardous Air Pollutants (NESHAP) requirements. Once the removal of easily identifiable gross asbestos has been completed, HAZMAT and HHW may be identified, segregated, classified, and properly removed from the site. Initial HAZMAT assessment activities must include screening for radioactivity and ensuring that a flammable atmosphere does not exist. Typical HAZMAT includes HHW such as: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 60 • Automotive and marine batteries • Automotive oils and fuels • Compressed gas cylinders • Propane tanks • Herbicides and pesticides • Solvents • Paint thinners and strippers • Oil and latex-based paints • Pool chemicals The following standard procedures are recommended by CalEPA • The property, site, or affected area of the disaster should be assessed for HAZMAT and HHW. • A CalOSHA CAC will be utilized to assess the area or each residential or commercial property for easily identifiable and removable pieces of ACM. After assessing each property or area, the CAC will consult with a licensed asbestos removal contractor to identify the location and area of ACM to be removed. • A CalOSHA certified Asbestos Removal Contractor will be responsible for overseeing the safe removal of ACM identified on-site by the CAC. • All on-site personnel working to remove ACM must have received the necessary health and safety training for conducting asbestos removal activities pursuant to OSHA regulations (29 CFR 1910.1001), and CCR Title 8, Section 5192, and will be required to wear Level C PPE when working in the exclusion zone. • All gross ACM that can easily be removed from the site will be adequately wetted prior to being bagged or bulked for removal. The easily identifiable gross ACM can be double - bagged and appropriately labeled as ACM. (At a minimum, the plastic bags must be of at least 6-mil thickness.) • If bulk loading of ACM is utilized, the bin or container used for transport (e.g., end-dump trailer or roll-off box) shall be double-lined with 10-mil poly in such a way that once loaded both layers can be sealed up independently. • HHW and HAZMAT identified on-site will be characterized, segregated, staged, consolidated, and packaged for transport and disposal by a licensed environmental contractor. • All on-site cleanup personnel must be 40-hour HAZWOPER trained under 29 CFR 1910- 120, and CCR Title 8, Section 5192. • All hazardous waste and HHW removed from the site will be manifested and transported to a permitted treatment, storage, and disposal facility in good standing with local, state, and federal agencies. • Disposal facility emergency waivers and suspension of regulations for disposing of hazardous wastes generated from a disaster or large -scale event must be coordinated DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 61 with CalRecycle local enforcement agency (LEA) and the Regional Water Quality Control Board. Debris and Asbestos Containing Material If burn ash or building material on the ground is from structures completely destroyed by natural forces (as opposed to structures demolished in whole or in part by human activity), this material is not subject to the Asbestos NESHAP as it relates to demol ition and renovation, transport, and disposal requirements. If the building material and debris is not completely destroyed and requires further demolition, it may be subject to the Asbestos NESHAP. At a minimum, the following best management practices should be used for undertaking debris and asbestos containing debris removal activities: • California CalOSHA CAC will be utilized to assess the area or each residential or commercial property for easily identifiable and removable pieces of ACM. After assessing each property or area, the CAC will consult with a licensed asbestos removal contract or to identify the location and area of ACM to be removed. • A CalOSHA certified Asbestos Removal Contractor will be responsible for overseeing the safe removal of ACM identified on-site by the CAC. • All on-site personnel working to remove ACM must have received the necessary health and safety training for conducting asbestos removal activities pursuant to OSHA regulations (29 CFR 1910.1001), and CCR Title 8, Section 5192, and will be required to wear Level C PPE when working in the exclusion zone. • As noted in the Health and Safety section above, All on-site cleanup personnel must be 40-hour HAZWOPER trained under 29 CFR 1910-120, and CCR Title 8, Section 5192. • The affected disaster or incident area (commercial, residential, or rural properties) will be screened by CAC to identify all gross ACM that can easily be removed from the ground or structure prior to debris removal activities. • Request an asbestos consultation from the state or local Air Quality Management District (AQMD) for any structure that is not completely destroyed or for any structure with vermiculite insulation, for large-facility components or material that will be broken up upon movement, or for other asbestos issues identified by the CAC. Note: Current field definition of destroyed means the structure does not have a roof or any load bearing walls. • During asbestos screening process, it is recommended that bulk samples be collected from 10 to 20 percent of the representative structures that have not been destroyed to determine the presence of ACM above NESHAP regulations, and to ensure residual building materials do not contain asbestos that may change the overall waste classification. • All gross ACM that can be safely and easily removed from the site will be adequately wetted prior to being bagged or burrito wrapped to meet the NESHAP leak-tight requirement for removal. The easily identifiable gross ACM can be double -bagged and appropriately labeled as ACM. (At a minimum, the plastic bags must be of at least 6-mil thickness, and the contents must remain wet.) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 62 • If bulk-loading of ACM is utilized, the bin or container used for transport (e.g., end -dump trailer or roll-off box) shall be double-lined with 10-mil poly in such a way that once loaded both layers can be sealed up independently. • Conduct on-site and off-site air monitoring and sampling for asbestos and heavy metals during all ACM and debris removal operations to demonstrate the effectiveness of engineering controls to protect cleanup personnel and the surrounding community. • Engineering controls must be utilized to maintain dust and fiber control during removal activities. Water fog must be used during debris handling, bulking/bagging, and waste loading operations. It is recommended that cleanup contractors use fire grade fire fighting nozzles with shut off valves for dust control. The fire nozzle shall have sufficient water pressure to generate a high mist fog stream. The fire nozzle should have an adjustable flow rate, preferably 20 to 60 gallons per minute, and constructed for hard coated aluminum with brass and stainless-steel internal components. Plastic nozzles should not be used. While the costs of metal firefighting nozzles are significantly more than plastic nozzles, only metal nozzles are able to generate sufficient fog to control dust. • All burn ash and debris must be sufficiently wetted 48 – 72 hours in advance of initiating removal of the material. The water shall be applied in a manner so not to generate significant runoff. Engineering controls for storm water discharges must be in pla ce prior to dust control operations. • All waste material that is not loaded out at the end of each workday should be stockpiled, sufficiently wetted, and/or covered to prevent the off -site migration of contaminants. • All waste haulers who observe loading operations outside of the vehicle cab, and/or covering (e.g., tarping) the trailer or container must wear Level C PPE. • All approved landfill operators that may come in contact with the waste during off-loading operations should follow their facilities protocols for wearing PPE and respiratory protection. • All ACM and debris removed from the property, site or area must be manifested and transported for disposal to a permitted treatment, storage, and disposal facility in good standing with local, state, and federal agencies. • CalOSHA may require procedures for the receiving landfill facility to establish an appropriate site safety plan for the protection of the facility employees to potential ACM in the waste stream. • Disposal facility emergency waivers, and suspension of regulations for disposing of waste generated from a disaster or large-scale event, must be coordinated with the CalRecycle local enforcement agency (LEA) and the Regional Water Quality Board. Air Monitoring and Sampling To demonstrate the effectiveness of best management practices and the engineering controls used during emergency debris removal actions, air monitoring and sampling activities should be conducted in the exclusion zone (on-site) and along the perimeter of the site (community-based) during removal activities, as well as non-work hours to establish relevant background air pollution levels. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 63 On-Site Air Monitoring An on-site (industrial hygiene) air monitoring program is defined as one conducted within the immediate debris removal area with the objective of protecting occupation health and quantifying dust mitigation practices. • Document on-site air monitoring activities in a site-specific Health and Safety Plan (HASP). • All personnel entering the immediate removal area should be required to wear Level C PPE, as defined in CCR Title 8, Section 5192; this level of PPE may be downgraded based on results of industrial hygiene air sampling. • Sample/monitor for dust, heavy metals, and asbestos. Particulate matter monitoring shall be done by direct reading instruments for real-time analysis. Heavy metal sampling can be conducted via cartridge or filter analysis using National Institute for Occup ation Safety (NIOSH) Method 7300 (metal scan). Asbestos samples should be collected with 50mm antistatic cowl on a 25mm Mixed Cellulose Ester Filter (MCEF) cassette and analyzed by transmission electron microscopy (TEM) NIOSH Method 7402 (high volume). • Collect at least one upwind and two downwind dust samples from the immediate debris removal area in a triangular configuration. • Personal air sampling collected in the breathing zone of site cleanup workers should be conducted for dust, heavy metals, and asbestos; sampling can be representative rather than comprehensive so long as monitored personnel represent various on-site operators, laborers, and supervisors. • The on-site air monitoring program shall include steps to modify debris removal operations to reduce the potential for exposures above the NIOSH Recommended Exposure Limits, the Threshold Limit Values published by the American Conference of Governmental Industrial Hygienists (ACGIH), or other protective occupational health guidance used in the site-specific HASP. • It is recommended that a full-time safety officer be assigned to the removal operations, preferably a CIH. • At the conclusion of the debris removal project, a summary of air monitoring activities and any resulting health and safety issues should be provided to the project manager or Operations Chief. Off-Site Air Monitoring No off-site migration and/or emission of dust or airborne contaminants is expected from disaster debris removal operations when appropriate dust mitigation controls are in place. However, a community-based air monitoring program may be established to monitor off-site migration of airborne contaminants, especially if adjacent neighborhoods are reoccupied. Sampling or monitoring can also target sensitive population centers or locations such as schools and hospitals. While community monitoring is not required during disaster recovery efforts, increased community sensitivity following a disaster may justify a monitoring program. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 64 • Coordinate any monitoring and sampling efforts with Riverside County Department of Environmental Health and the AQMD. Additional state and federal resources are available if local resources are unavailable or exhausted. The favored approach is an interagen cy effort with either the Air District or Health Department as the lead agency. • Develop a Sampling Plan and document community monitoring activities in a Community HASP. • Monitoring may be for particulate matter alone or in combination with asbestos or other suspected contaminants. Particulate matter can serve as a proxy for the migration of other particulate-type airborne contaminants, but not gases or aerosols, which need separate monitoring. • Direct read or near real-time dust measurement instrumentation such as a data ram is preferred and allows immediate feedback to removal operations and to impacted communities. • If instituted, community monitoring should be conducted in both upwind and downwind locations relative to debris removal operations and/or the immediate impacted area. • Occupational health recommendations cannot be used in determining risk to public health. Only public health guidance values can be used to interpret community monitoring data. • Twenty-four-hour average particulate matter concentrations (PM2.5 or PM10) should be equal to or less than 35 ug/m3; 8-hr averages should be equal to or less than 50 ug/m3; and, 3-hr averages should be equal to or less than 88 ug/m. Public health guidance values for other airborne contaminants are available from the Office of Environmental Health Hazard Assessment (http://oehha.ca.gov/air/allrels.html). Storm Water Controls One of the most prevalent water pollution threats from burn sites is the discharge of ash and other burn related debris into storm drains or natural receiving waters. Sites where debris and ash have been removed are often graded and have soil prepared similar to construction projects. Debris removal and site clearing activities increase the exposure of soils to wind, rain, and concentrated flows that cause erosion and adversely impact storm water quality with high levels of total suspended solids and may other pollutants, which subsequently impacts surface waters. The main objective is to provide best management practices that stabilize disturbed soil and reduce sediment transport caused by erosion from entering a storm drain system or receiving water body during debris removal after a disaster. Best management practices for storm water controls may include the use of fiber rolls, silt fences, erosion control blankets, hydro seeding, soil binders, and other devices to reduce sediments. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 65 Every effort should be made to preserve existing vegetation, if practicable. Once the removal has been completed, operation and maintenance of storm water control measures must be maintained by the property owner or the City of Temecula. Reduction of Disaster Debris by Burning The California Health and Safety Code (HSC) Section 41800 prohibits individual persons from using fire to dispose of waste. This applies to individual property owners and tenants. HSC 41800 has rarely been waived by a Governor’s Proclamation of Emergency. However, HSC 41801 does establish specific authority for any public officer, including the Governor, to set or permit fires for the following purposes: • The prevention of a fire hazard that cannot be abated by any other means. • The instruction of public employees in the methods of fighting fire. • The instruction of employees in methods of fighting fire, when such fire is set, pursuant to permit, on property used for industrial purposes. • The setting of backfires necessary to save life or valuable property pursuant to Section 4426 of the Public Resources Code. • The abatement of fire hazards pursuant to HSC Section 13055. • Disease or pest prevention, where there is an immediate need for and no reasonable alternative to burning. • The remediation of an oil spill pursuant to Section 8670.7 of the Government Code. Burning debris should be coordinated with the South Coast Air Quality Management District. Guidance for burning disaster debris can be found on the South Coast Air Quality Management District website at https://www.aqmd.gov/home/rules-compliance/compliance/open-burn. Historical Considerations There are several historical properties in the City of Temecula. The City will ensure compliance with the California Environmental Quality Act (CEQA). In addition, in the event a project funded by FEMA has the potential to affect one of these historic properties, FEMA is required to conduct a Section 106 consultation. Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to enter a four-step consultation process if historic properties may be affected by a federal “undertaking” as defined in the Act. The four steps are listed below: • FEMA initiates the Section 106 consultation process. • Historic properties are identified and evaluated – FEMA will assess the significance of the properties and consult with the State Historic Preservation Officer (SHPO) or Tribal Historic Preservation Officer (THPO). DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 66 • Adverse effects are assessed – FEMA will consult with the SHPO or THPO to determine if there will be any adverse effects to the properties. If it is determined there will be no effects, the project may proceed. • Adverse effects are resolved – If it is determined there would be adverse effect, FEMA will consult with affected parties to determine ways to minimize the adverse effects on the properties. A listing of the City of Temecula’s historic properties can be found at Appendix H. Individuals with Disabilities and Access and Functional Needs Description Legal requirements for inclusion, integration, and equal opportunity are not waived during disaster or emergency situations, and certain individuals may have access and functional needs before, during, and after an incident. Individuals with additional response assistance may include those who: • Live in institutionalized settings • Are elderly • Are unaccompanied children • Are from diverse backgrounds and cultures • Have limited English proficiency or are non-English speaking • Are transportation disadvantaged • Have no access to any communications devices • Have no access to a shelter and/or may need to be assigned a Functional Access Service Team (FAST) member • Have disabilities – temporary and/or lifelong • Have sight or hearing impairments • May require medical care • May require supervision • Other situations that would ensure maintaining independence Debris management strategies will need to include actions to meet the needs of the access and functional needs individuals. This might include linking them with organizations to assist them in getting debris to the ROW, ensuring public information messages can be received and understood, and making sure individuals with disabilities and others with access and functional needs can access sidewalks and public transportation resources. Debris Planning Considerations Disasters create new physical barriers and eliminate and/or reduce services available to everyone. For people with access and functional needs, such an event may take away their ability DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 67 to perform certain functions that were previously possible, their capacity to live independently, and/or navigate the available response and recovery systems effectively. To the greatest extent possible, populations with disabilities and functional and access must be identified and prioritized during debris operations. Additional guidance can be found at the FEMA Office of Disability Integration and Coordination website at https://www.fema.gov/about/offices/disability as well as the CalOES Office of Access and Functional Needs at https://www.caloes.ca.gov/office-of-the- director/policy-administration/access-functional-needs. Public Information Information before, during and after an emergency allows individuals with disabilities and access and functional needs to better respond to disasters. Ensuring that preparedness and emergency information is accessible and available in multiple formats and provides content that addresses access and functional needs is critical. Emergency Roadway Clearance Emergency roadway clearance creates challenges for individuals with limited mobility. During the emergency roadway clearance, debris is pushed out of the road onto the ROW. This allows emergency response vehicles to pass but it obstructs sidewalks. Public entities can coordinate with volunteer organizations to identify vulnerable populations and prioritize those areas for ROW debris removal. This will expedite removal from sidewalks and other critical pathways for individuals with mobility challenges. ROW Collection ROW collection can create challenges for individuals with disabilities and access and functional needs. Bringing debris to the ROW will be difficult for individuals with mobility challenges. The City of Temecula can and will coordinate with volunteer organizations active in disasters (VOAD) and other organizations to identify potential vulnerable populations and coordinate services to assist with debris removal. Debris Reduction by Incineration In rare cases, debris may be reduced at TDMS locations by open burning or using an air curtain incinerator. In these cases, debris managers need to be cognizant of nearby residents and mitigate situations for individuals with health and respiratory challen ges that might be exacerbated by this reduction process. Public Information Public information following a disaster will be a coordinated effort in accordance with the principles of NIMS. Public information messages will be needed to get the public’s support and DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 68 cooperation in debris management operations. Public information messages might be developed to communicate the following information: • The status of debris operations • What the jurisdiction is doing to manage debris • The importance of getting debris to the ROW • The importance of segregating debris in the ROW • Clarification as to what constitutes the ROW • What to do if assistance is needed in moving debris to the ROW • The status of garbage pickup It is vital that public information messages shared are consistent within and across Temecula and that the information is accurate and issued in a timely manner. In addition, Temecula should monitor public and media comments and correct any incorrect information that could result in confusion among the public and hinder debris operations. This use of social media platforms must also be utilized to disseminate public information messages, monitor the public’s response and correct any misinformation. Public information templates have been developed and included in Attachment A of this Plan. The templates can easily be adapted and tailored when developing and disseminating public information messages. Health and Safety Information Disaster-related accidents and deaths are frequently attributed to mishandling of debris and debris equipment by residents. It is critical that public information officers (PIOs) provide consistent messaging on health and safety when handling debris. Sample health and safety public information messages are provided below: • Lead in Damaged Materials or Debris – Homes built before 1978 are likely to contain lead-based paint, which may flake after being soaked by flood water. Lead is a toxic metal that causes many negative health effects, especially in children. Disturbing materials contained in lead-based paint may release lead dust into the air as well. Residents who suspect that debris in their homes are contaminated with such paint are advised to seek help from public health authorities or specially trained contractors. • Contaminated Sediment – The sediment left behind by receding flood water often contains a variety of pollutants, including fuel oils, gasoline, human and animal waste, metals, and other materials. Health officials caution against contact with such sediments to the extent possible. In the event that one is exposed to it, they are advised to wash any exposed skin with soap and water and change into new clothing. • Asbestos in Debris – Older buildings may contain asbestos. Pipe or other insulation, ceiling tiles, exterior siding, roof shingles, and sprayed-on soundproofing may contain asbestos. If a home contains asbestos and may have been damaged or disturbed during a cleanup, residents are asked to contact public health authorities. • Household Hazardous Waste – When returning to flood-damaged homes and buildings, be alert for leaking containers and household chemicals, such as caustic drain cleaners DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 69 and chlorine bleach and keep children and pets away from leaking or spilled chemicals. Do not combine chemicals to avoid dangerous or violent reactions. Do not dump chemicals down storm sewers, drains, or toilets. Mark and set aside unbroken containers until they can be properly disposed of. • Use of Chainsaw to Clear Debris – Over 35,000 people are injured by chainsaws yearly in the United States. Understand how to use the equipment and follow the instructions while using these tools for debris operations. o Read your owner’s manual o Wear proper safety gear, including eye and hearing protection, heavy work gloves, and work boots o Check controls, chain tension, and all bolts and handles to ensure they are functioning properly o Fuel your saw at least 10 feet from sources of ignition o Clear debris that may interfere with cutting o Keep hands on the handles, and secure footing o Do not cut directly overhead or overreach with the saw o Be prepared for kickback o Make sure someone is nearby to help you in case of an emergency o Understand that emergency responders are addressing issues related to the disaster so response times might be delayed Landfill and End of Use Assessment Disaster debris should be diverted from landfills to the greatest extent possible through reductions, recycling, and reuse. Common recyclable materials that are a result of a debris - generating event include wood waste, metals, and concrete. The following are potential uses for each of these materials: • Wood Waste – Vegetative debris that is reduced through chipping or grinding results in leftover mulch. The remaining mulch can be used for agricultural purposes or fuel for industrial heating. For the mulch to be viable in agricultural purposes, the end user typically has a size requirement and a quality requirement that the mulch be as clean as possible of plastics and dirt. • Metals – Metal debris such as white goods, aluminum screened porches, etc., that may result from a debris-generating event can be recycled. Certain metals, such as aluminum and copper, are highly valuable to scrap metal dealers. • Concrete – Concrete, asphalt, and other masonry products may become debris as a result of a debris-generating event. These can be crushed and potentially used for road construction projects or as trench backfill. In Riverside County, there are facilities that conduct composting operations, transfer/processing operations and disposal operations that can serve as landfill and end use options for managing disaster debris. Attachment L provides a list of landfill and end use facilities in the County. The DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 70 OA is responsible for maintaining situational awareness of the debris operations for shared resources like landfill and end use facilities. If these resources become overwhelmed by the demand of a widespread disaster, the OA will coordinate with regional and State partners to identify additional resources. SPECIAL DEBRIS PROGRAMS Private Property Debris Removal When large-scale disaster events cause mass destruction and generate large quantities of debris over vast areas, debris on private property may sometimes pose health and safety threats to the public-at-large. If private property owners are not available because they have b een evacuated, the public entities may need to enter private property to remove debris considered to be an immediate threat to the lives, health, and safety of its residents. In such situations, CalOES and FEMA are authorized to approve the provision of Public Assistance for the removal of debris from private property when it is considered to be in the public interest. A jurisdiction must get prior approval from the state and/or FEMA to determine eligibility for reimbursement. The following procedures are required for potential state and/or federal assistance and are best practices for conducting debris removal from private property regardless of potential reimbursement. The jurisdiction must obtain documentation from the public health authority stating that disaster-generated debris on private property in the designated area constitutes an immediate threat to life, public health, and safety. The jurisdiction may obtain documentation stating that the debris poses an immediate threat to improved property and that its removal is cost -effective. The cost to remove the debris should be less than the cost of the potential damage to the improved property. The jurisdiction must demonstrate its authority and legal responsibility to enter private property to remove debris. The legal basis for this responsibility must be established by law, ordinance, or code at the time of the disaster and must be relevant to the post-disaster condition representing an immediate threat to life, public health, and safety, and not merely define the public entity’s uniform level of services. Typically, solid waste disposal ordinances are considered part of an applicant’s uniform level of services. Dangerous Trees Determining removal of hazardous trees and stumps is challenging. FEMA has established criteria to assist in making the determinations, using objective information that can be collected in the DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 71 field. The following procedures align with the FEMA Public Assistance Program eligibility requirements for potential federal reimbursement. Hazardous Trees Removing a hazardous tree may be eligible for Public Assistance grant funding. A tree is considered hazardous if its condition was caused by the disaster; it is an immediate threat to lives, public health and safety, or improved property; it has a diameter at breast height (DBH) (4.5 feet from the ground on the high side) of six inches or greater; and the tree: • Has a split trunk • Has a broken canopy, or • Is leaning at an angle greater than 30 degrees Trees determined to be hazardous and that have less than 50 percent of the root -ball exposed should be cut flush at the ground level. Grinding of the resulting stump after the tree has been cut flush at the ground level is not eligible work. The cut portion of the tree is included with regular vegetative debris. The public entity should make an effort to cut the tree trunk as close to the ground as possible. The eligible scope of work for a hazardous tree may include removing the leaning portion and cutting the stump at ground level. An example of an ineligible costing method for such work would be removing the tree and stump for two separate unit costs. The Public Assistance Program may reimburse straightening and bracing if they are less costly than removal and disposal. Straightening and bracing are emergency protective measures if they eliminate an immediate threat to lives, public health and safety, or improved property. If a public entity chooses to straighten and brace a tree in lieu of removal, the tree would not be eligible for removal if it dies. Hazardous Limb Removal Removal of broken limbs or branches that are two inches or larger in diameter (measured at the point of break) that poses an immediate threat are eligible for Public Assistance grant assistance. FEMA does not fund removal of broken limbs or branches located on private property unless: • The limbs or branches extend over the public ROW • The limbs or branches pose an immediate threat, and • The Applicant removes the hazard from the public ROW (without entering private property) Only the minimum amount of work necessary to remove the hazard is eligible. Pruning, maintenance, trimming, and landscaping are not eligible. Work should be executed in an efficient DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 72 manner. For example, all hazardous limbs in a tree should be cut at the same time, not in passes for particular sizes. Work to remove hanging limbs from a tree that has been determined to be a hazard and is scheduled for removal is not eligible. If this work is contracted out, it is typically done on a per tree basis. An eligible scope of work may be to cut the branch at the closest main branch junction. Removing the entire branch back to the trunk may not be eligible. Hazardous Tree Stumps A stump may be determined to be hazardous and eligible for Public Assistance grant funding as a per-unit cost for stump removal if it meets all of the following criteria: • It has 50 percent or more of the root -ball exposes (less than 50 percent of the root -ball exposed should be a flush cut) • It is greater than 2 feet in diameter, as measured 2 feet above ground • It is on improved public property or a public ROW • It poses an immediate threat to life, and public health and safety • Quantity removed (Note: if a contractor charged an individual price for each limb, tree, or stump removed, FEMA requires the diameter of each item removed. For stumps, the measurement must be 2 feet up the trunk from the ground. For trees, it must be 4.5 f eet up from the ground) (required) • Quantity, location, and source of material to fill root -ball holes (required) • Equipment used to perform the work (required) Human Remains The CalOES DDMP provides a detailed approach to management of human remains. The following section mirrors the guidance provided in the State’s plan and provides the responsibility of the City of Temecula regarding recovery and disposition of human remains. During catastrophic disasters, many individuals are unaccounted for and might be trapped in rubble. Human remains should be recovered at the incident site to the maximum extent possible. However, remains are sometimes discovered during debris management op erations at collection, reduction, and final disposal. There is no direct risk of contagion or infectious disease from being near human remains for people who are not directly involved in recovery or other efforts that require the handling of dead bodies. If human remains are discovered during debris operations, the field supervisor should contact the Emergency Operations Center to advise of the situation and contact the Riverside County Sheriff’s Department by calling 9-1-1. RSO will coordinate with the Coroner’s Office to investigate the situation. Until RSO arrives, do not handle, or move the body. Obstruct the view of the body from the public and employees, if possible, and wait for RSO to arrive. Crime Scene Debris DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 73 The CalOES DDMP provides a detailed approach to debris removal from a crime scene. The following section(s) mirrors the guidance provided in the State’s plan and highlights the responsibility of the City of Temecula regarding recovery and disposition of hu man remains. Public and Responder Safety Public safety and responder safety is prioritized before securing or collecting evidence. If debris poses an immediate threat to public or responder safety, mitigate the threat and then implement measures to manage evidence. Weapons of Mass Destruction / Acts of Terrorism Following a weapons-of-mass-destruction (WMD) or terrorism incident, the lead law enforcement agency [RSO] will likely assume the role of incident command. Typically, debris operations will run concurrently with rescue and recovery operations. Investigation of the debris and evidence collection will need to happen as quickly as possible. This type of incident will have many complex and competing priorities beyond debris operations, the incident commander is responsible for managing these priorities and determining the response and recovery objectives. Debris management will be conducted as directed by the incident commander. Debris operations for a WMD/terrorism incident will be much different than disaster debris management for a natural disaster. Law enforcement agencies will have a much larger role in debris operations from a WMD/terrorism incident. Debris is considered evidence until the lead law enforcement agency has declared it clear of evidentiary possibilities. As such, debris must be securely handled, monitored, transported, and processed. Securing Debris as Evidence Typically, local law enforcement agency responsibilities will include establishing and securing a perimeter, controlling access to the site, escorting transported debris, and assisting in the collection, preservation, and documentation of evidence. The Fed eral Bureau of Investigation (FBI) may engage the services of internal response assets to assist in evidence collection and management including laboratory analysis of evidence collected from the debris. Managing the Integrity of the Crime Scene Initial site security will be initiated by RSO. A perimeter will be established in the course of protecting the public and giving adequate space for response workers, equipment, and vehicles. This original perimeter will be maintained or possibly expanded by RSO with regard to protecting the outer limits of the crime scene. Planning must begin early to strengthen this perimeter with physically durable materials such as chain link or other fencing. Perimeter Establishment and Enforcement DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 74 For a crime scene, an inner and outer perimeter must be established and secured by RSO. Some initial sites may have adequate space to allow for evidence (debris) processing sites within the inner perimeter. In most cases, this is not possible, and arrangements must be made to transport evidence (debris) to an off-site location for processing. In this event, both inner and outer perimeters must also be established for any remote work sites associated with evidence processing and recovery. Inner Perimeter Security Requirement: • Identify a Site Safety Officer on-scene • Develop a site-specific health and safety plan • Ensure all responders, including debris management personnel, are always wearing appropriate PPE • Establish a control point for logging name, date, time of entry, and vehicle • Establish an accountability system for inner perimeter responder safety Site Access and Credentialing: • Establish appropriate resources to provide for on -scene credentialing for all personnel • Establish a credentialing point outside of the outer perimeter • Ensure debris personnel have appropriate badging and credentials prior to arrival at the incident site • Establish secure points of ingress and egress for debris haulers and other vehicles Evidence Collection and Preservation: • Establish a process for chain of command of debris including: o Removal from site o Transport o Arrival at site for processing o Transport for disposal o Arrival at disposal site • Documentation of debris chain of command must include: o Name of equipment o Name of equipment operator o Date, time, and work zone • Debris that is transported should be accompanied or monitored by a law enforcement officer until it has arrived to a remote secure site • Establish a receiving point to secure large quantities and varying sizes of debris such as an off-site warehouse or storage containers that can be secured by law enforcement continuously DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 75 Wildland Fires, Drought, and other Special Debris Events The City of Temecula is susceptible to impacts of severe drought and wildland fires. Prolonged periods of drought can affect crops, water availability and quality, and increase potential for natural fuels. These effects combined with high winds increase the risk of wildland fire. While fire leaves less debris than other types of disasters, fires still generate waste including: • Destroyed homes • Burned cars and other metal objects • Ash and charred wood waste • Hazardous trees There are strategies that public entities can implement to mitigate the impact of drought and wildland fires including: • Implement Xeriscape and public education programs to conserve water • Conduct wildfire training for response and recovery staff • Develop a wildland urban interface plan • Educate homeowners on the importance of water conservation and the effects of wildfires • Create defensible space around structures through the removal of flammable vegetation • Use non-combustible building envelope assemblies, ignition resistant materials, and proper retrofit techniques and existing structures • Reduce hazardous fuels by vegetation management, vegetation thinning, or reduction of flammable materials to protect life and property beyond defensible space parameters, but proximate to at-risk structure A specific Health and Safety Plan (HASP) should be developed, and daily health and safety briefings should be conducted when conducting debris operations following a wildfire. FINANCE, ADMINISTRATION, and LOGISTICS FINANCE The federal government provides several assistance programs through various agencies to support debris operations. However, these programs have extensive documentation requirements that the City of Temecula needs to understand before a disaster occurs. Additionally, the policy guidance for these assistance programs changes and adapts with lessons learned from each disaster across the United States. It is important for Temecula to maintain DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 76 awareness of current federal assistance program guidance and regulations related to disaster debris federal funding program Funding Sources for Disaster Debris Operations California Disaster Assistance Act (CDAA) The State can provide assistance through the California Disaster Assistance Act (CDAA). The CDAA was created to assist the State to provide funding to local governments after a disaster and to manage regularity and administrative issues related to disasters. CDAA regulations govern the eligibility rules for disaster debris removal reimbursements within the State. The CDAA provides regulatory guidance for three components of disaster finance and administration: emergency work, emergency protective measures, and debris removal. California Disaster Assistance Act (CDAA) Eligibility Rules Some key provisions regarding eligibility for reimbursement are listed below: • CDAA Regulations, Section 2920 – Emergency Work. Emergency work to save lives, protect public health and safety and to protect property in an area proclaimed to be in a state of emergency. • CDAA Regulations, Section 2930 – Emergency Protective Measures. Actions taken to remove and/or reduce immediate threats to public property, or to private property when in the public interest. • CDAA Regulations, Section 2925 – Debris Removal. General eligibility: o Debris removal from publicly and privately owned lands and waters, undertaken in response to a state of emergency proclamation by the Governor is eligible for State financial assistance; and o For purposes of this program, the removal of debris from private property shall be reimbursed only when there is immediate threat to public health and safety. In a case where reimbursement for debris removal from private property is authorized by the director, the following requirements shall apply, unless waived in part of full by the director: ▪ The property owner must remove all disaster-related debris form the property to the curb or public ROW; ▪ The local agency must obtain a signed statement from the property owner to the effect that the property owner does not have insurance covering the removal of the disaster-related debris; and, ▪ The local agency must have a signed statement from the property owner giving the local agency the right-of-entry and absolving the local agency and the state of any liability relative to removal. A sample right-of-entry permit can be found in Attachment E. o Criteria: Debris removal shall be considered necessary when removal will: ▪ Eliminate immediate threats to life, public health, and safety; DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 77 ▪ Eliminate immediate threats of significant damage to improved public or private property; or ▪ Be necessary for the permanent repair, restoration, or reconstruction of damaged public facilities. o Examples of Eligible Work: ▪ Removing debris such as pieces of destroyed buildings, structures, signs, or broken utility poles; ▪ Removing loose or broken sidewalks and driveways; or ▪ Removing falling trees. FEMA Public Assistance Program The mission of the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Grant Program is to provide assistance to State and local governments and certain private nonprofit (PNP) organizations to quickly respond to and recovery from disasters and emergencies declared by the President. FEMA provides supplemental federal disaster grant assistance for debris removal, emergency protective measures and repair, and replacement or restoration of disaster- damaged facilities through the PA Program. The PA Program also encourages protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. The FEMA PA Grant Program is a cost-sharing program. Cost share refers to the portion of disaster-related costs the federal government is responsible for funding. Per the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), the federal cost share of assistance is not less than 75% of the eligible cost for emergency measures and permanent restoration. The remaining 25% is the responsibility of the State and local governments. The State serves as the grant administrator for the grantee. The grantee determines how the non-federal share is funded. Changes to the FEMA PA Program The Stafford Act constitutes the statutory authority for most federal disaster response activities, especially as they pertain to FEMA and FEMA programs. The Stafford Act was amended by the Sandy Recovery Improvement Act (SRIA). The President signed the SRIA into law in J anuary of 2013 to improve and streamline disaster assistance for Hurricane Sandy and for future disasters. The amendments to the Stafford Act include alternative procedures for the FEMA PA Program. The purpose of the SRIA is to: • Reduce the cost of federal government assistance. • Increase the administrative flexibility of the FEMA PA Program. • Expedite the process of providing and using the assistance. • Create incentives for applicants to complete projects in a timely and cost -effective manner. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 78 The law authorizes several significant changes to the way FEMA may deliver disaster assistance under a variety of programs. This includes the following procedures: • Permanent work alternative procedures. • Hazard mitigation. • Dispute resolution. • Federal assistance to individuals and households. • Unified federal review. • Small project threshold review. • Essential assistance. • Individual assistance factors. • Recommendations for reducing costs of future disasters. In addition to the SRIA, the Stafford Act was also amended by the Disaster Recovery Reform Act (DRRA) of 2018. The law contains more than 50 provisions that require FEMA policy or regulation changes for full implementation. Goals of the DRRA include: • Increase mitigation spending. • Push more responsibility for post-disaster management to state and local governments. • Clarify policy. Some of the provisions of the DRRA include: • Increases the amount of pre-disaster mitigation spending to 6% of the cost of disasters. • Establishes management cost allowances for FEMA PA and the FEMA Hazard Mitigation Grant Program (HMGP). • Authorizes FEMA to provide assistance under the HMGP and Pre-Disaster Mitigation Program (PDMP) for wildfire and windstorm disaster mitigation. • Provides assistance to state and local governments for building code and floodplain management ordinance administration and enforcement. • Requires development of guidance and training in the prioritization of power restoration for hospitals and nursing homes and the need to coordinate plans before outages occur. • Authorizes FEMA to develop “incentives and penalties” to state, local, tribal, and territorial governments to ensure timely closeout of disaster grants. • Adds long term recovery groups, center-based childcare facilities, and domestic hunger relief organizations to the list of groups with which FEMA will coordinate. • Prohibits FEMA from recovering funds from a local government that received PA if the Office of Inspector General (OIG) finds the local government relied on inaccurate information by a FEMA Technical Assistance Contractor. • Grants a right of arbitration to any applicant disputing a FEMA decision regarding eligibility for or repayment of assistance where the amount is more than $500,000 or more than $100,000 for applicants in rural areas. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 79 It is the responsibility of the applicant to understand the eligibility requirements and provisions of the Stafford Act, the SRIA, and the DRRA. FEMA will make every effort to provide reliable information through field personnel following a disaster. However, it is ultimately the responsibility of the applicant to understand what is allowed under the law. It is critical that local officials and local managers implementing federal programs fully understand applicable local, State, and federal laws related to disaster assistance. The consequence of non-compliance with these provisions is fraud and can result in the following: • Temporarily withhold payment or take more severe enforcement action. • Disallow all or part of the cost of the activity or action not in compliance. • Wholly or partly suspend or terminate the applicant’s current award. • Withhold future awards. • Take other remedies that may be legally available. Attachment M includes a list of policy documents and program guides, their applicability to debris operations and links to where additional information can be found. Public entities and debris managers need to understand how these policies impact debris operations. Th e following is an overview of the FEMA PA Grant Program process with a flow chart at the end of the section. FEMA PA Grant Program Process Overview Preliminary Damage Assessment The preliminary damage assessment (PDA) is a joint assessment used to determine the magnitude and impact of an event’s damage. A team of representatives from FEMA, the State and the local jurisdiction will visit local sites and view the damage first -hand to assess the scope of damage and estimate repair costs. The State uses the results of the PDA to determine if the situation is beyond the combined capabilities of the State and local resources and to verify the need for supplemental federal assistance. The PDA also identifies any unmet needs that may require immediate attention. Governor’s Request The Stafford Act requires that: “all requests for a declaration by the President that a major disaster exists shall be made by the Governor of the affected State.” The Governor’s request is made through the regional FEMA Office. State and federal officials conduct a PDA to estimate the extent of the disaster and its impact on individuals and public facilities. This information is included in the Governor’s request to show that the disaster is of such severity and magnitude that an effective response is beyond the capabilities of the State and the local governments, and that federal assistance is necessary. Normally, the PDA is DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 80 completed prior to the submission of the Governor’s request. However, when an obviously severe or catastrophic event occurs, the Governor’s request may be submitted prior to the PDA. Nonetheless, the Governor must still make the request. As part of the request, the Governor must take appropriate action under State law and direct execution of the State’s emergency plan. The Governor will provide the following information: • Information on the nature and amount of State and local resources that have been or will be committed to alleviating the results of the disaster. • An estimate of the amount and severity of damage and the impact on the private and public sector. • An estimate of the type and amount of assistance needed under the Stafford Act. In addition, the Governor will need to certify that, for the current disaster, State and local government obligations and expenditures (of which State commitments must be a significant proportion) will comply with all applicable cost-sharing requirements. Disaster Declaration and Initiation of Federal Programs Based on the Governor’s request, the President may declare that a major disaster or emergency exists, thus activating an array of federal programs to assist in the response and recovery effort. Not all programs, however, are activated for every disaster. The determination of which programs are activated is based on the needs found during damage assessment and any subsequent information that may be discovered. Some declarations will provide only FEMA Individual Assistance or only Public Assistance. Hazard Mitigation opportunities are assessed in most situations. Applicant’s Briefing The Applicant’s Briefing is a meeting conducted by the State to inform prospective applicants of available assistance and eligibility requirements for obtaining federal assistance under the declared event. The meeting is held as soon as practicable following the President’s declaration. During the briefing, the State will present the incident period and a description of the declared event. Applicant, work, and cost eligibility will be reviewed, and the project formulation process will be introduced. The State will also discuss the funding options, record keeping and documentation requirements, and special consideration issues. Typically, applicants will prepare and submit their Requests for PA form during the briefing. Request for PA DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 81 The Request for PA is FEMA’s official application form that public and PNP organizations use to apply for disaster assistance. It is a simple, short form with self -contained instructions. “The Request” (FEMA Form 90-49) asks for general information that identifies the applicant, starts the grant process, and opens the Case Management File, which contains general claim information as well as records of meetings, conversations, phone messages, and any special issues or concerns that may affect funding. The request must be submitted to the regional administrator within 30 days after designation of the area where the damage occurred. The form may be delivered in person at the Applicant’s Briefing, sent by mail, or faxed. Kickoff Meeting The first meeting between the applicant, the State Public Assistance Coordinator (PAC) and State Applicant Liaison is called the kickoff meeting. A kickoff meeting is held with each applicant to assess the applicant's individual needs, discuss disaster-related damage, and set forth a plan of action for repair of the applicant's facilities. The liaison will provide the State’s specific details on documentation and reporting requirements. Both the PAC and Liaison help in identifying special considerations. Project Formulation and Cost Estimating Project formulation is the process of documenting the damage to a facility, identifying the eligible scope of work, and estimating the costs associated with that scope of work for each of the applicant’s projects. Project formulation allows applicants to administratively consolidate multiple work items into single projects in order to expedite approval and funding, and to facilitate project management. A project is a logical method of performing work required as a result of the declared event. More than one damage site may be included in a project. Project information is collected in a form called a PW, which is used to document the disaster damage and develop the scope of work for the repair. Project Review and Validation The purpose of validation is to confirm the eligibility, compliance, accuracy, and reasonableness of small projects formulated by an applicant, and to ensure that the applicant receives the maximum amount of assistance available under the law. The validation process reviews approximately 20% of the small projects formulated by the applicant. This 20% sampling applies to all small projects, including emergency work, permanent work, and small projects with special considerations. All aspects of the projects are reviewed including the sites, estimating methods, and documentation related to the project. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 82 The process of approval, as outlined above, begins with the PAC’s review of PWs for completeness. Once the PWs are reviewed and processed through validation and special considerations review as appropriate, the PWs are ready for approval and funding. The P AC has the authority to approve projects up to $100,000. Therefore, any project below this threshold will be approved by the PAC and forwarded for funding. Projects over this threshold will be forwarded by the PAC to the FEMA Public Assistance Officer (PAO ) with a recommendation for approval. Once the PAO has approved the PW, it will then be forwarded for funding. Obligation of Federal Funds and Disbursement to Subgrantees FEMA and the grantee share responsibility for making PA Program funds available to the subgrantees. FEMA is responsible for approving projects and making the federal share of the approved amount available to the grantee through a process called obligation. Through obligation, FEMA notifies the grantee that the federal funds are available but reside in a federal account until the grantee is ready to award grants to the appropriate subgrantees. The grantee is responsible for providing the grantee portion of th e non-federal share of the grant amount and for notifying the subgrantee that funds are available. Payment for small projects is made on the basis of the estimate prepared at the time of project approval. The grantee is required to make payment of the federal share to the subgrantee as soon as practicable after FEMA has obligated the funds. Large projects are funded on documented actual costs. Because of the nature of most large projects, work typically is not complete at the time of project approval; therefore, FEMA will obligate grants based on an estimated cost. Such monies may not be immediately drawn down by the grantee. Instead, progress payments are made to the applicant as actual costs are documented. Upon completion of a large project, an applicant must submit documentation to account for all incurred costs to the grantee. The grantee is responsible for ensuring that all incurred costs are associated with the approved scope of work and for certifying t hat work has been completed in accordance with FEMA standards and policies. The grantee then submits documentation of project costs to FEMA for review. FEMA may conduct a final inspection as part of this review. Once the review is complete, FEMA determines whether funds should be obligated or de- obligated for the project. Appeals and Closeout The appeals process is the opportunity for applicants to request reconsideration of decisions regarding the provision of assistance. There are two levels of appeal. The first level of appeal is to the FEMA Regional Director. The second level of appeal is to the Assistant Dire ctor at FEMA Headquarters. The applicant must file an appeal with the grantee within 60 days of receipt of a notice of action that is being appealed. The applicant must provide documentation to support DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 83 the appeal. This documentation should explain why the applicant believes the original determination is wrong and the amount of adjustment being requested. The purpose of closeout is to certify that all recovery work has been completed, appeals have been resolved, and all eligible costs have been reimbursed. Closeout is an important last step in the PA Program process. This step can take months or even years to complete. It is important to keep well organized records and documentation throughout the closeout process. The following flow diagram provides a graphical representation of the FEMA PA Grant Program. Figure 4.0 – FEMA PA Grant Program Process Flow Other Funding Options Public entities may be eligible for other federal assistance programs for disaster debris management including: • Federal Highway Administration Emergency Relief Program • USDA Natural Resources Conservation Service Emergency Watershed Protection Program • USDA Farm Services Agency Emergency Programs Each disaster assistance program has different documentation requirements. For additional information on cost tracking and documentation requirements, a complete list of federal disaster assistance programs with links to the program guidance can be found in Attachment M. DOCUMENTATION DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 84 Accurate and complete cost tracking is critical to obtaining assistance for disaster-related costs. Emergency protective measures can be eligible for reimbursement. If the incident allows for warning, public entities should begin tracking costs once the threat has been identified. If there is no warning, public entities should begin tracking costs as soon as possible. Accounting best practices for tracking costs includes the following: • Identify a person that will be responsible for compiling disaster-related costs for the jurisdiction. • Establish a cost code for disaster-related costs. • Establish a file structure for each site where recovery work has been or will be performed. • Maintain accurate disbursement and accounting records to document the work performed and the cost incurred. • Obtain and review applicable local, state, and federal policies and regulations. • Document administrative costs. • Begin compiling recovery project documentation including: o Executed contracts, bids, periods of performance, and locations worked o Property insurance. o Donated resources (labor, equipment, and materials). o Mutual aid. o Force account labor. o Force account equipment. o Equipment rental agreements. o Fuel logs. o Materials including meals and gas purchases. o Description of damage. o Scope of work to be completed. o Photos of damage. o Copies of estimates. o Maintenance records. o Site inspection records. o Special considerations. Coordinate with state and federal agencies to obtain disaster-specific cost tracking spreadsheets and templates. OPERATIONAL COMMUNICATION and COORDINATION Situational Awareness The City of Temecula will need to ensure they provide situational awareness to their internal stakeholders as well as the debris task force leader in the OA EOC in regard to debris operations. Temecula will document the following information: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 85 • Status of current conditions. • Damage assessments for debris. • Imminent threats to public health and safety. • Resource needs to provide the following: o Emergency road clearance. o Assistance to individuals with disabilities and access and functional needs. o ROW collection. o Special debris programs. o Reductions, transport, and disposal of debris. o Public information. • TDMS status and critical needs. • Environmental and historical preservation concerns. • Health and safety strategy. Communication The City of Temecula will communicate internally and to other jurisdictions through the use of phone, email, and the resident radio communications systems (800Mhz, 400Mhz, Amateur Radio). These systems ensure communications interoperability between City assets and the emergency operations center. In addition, MS Teams and WebEOC, an internet-based system for sharing information during response to incidents, is used by jurisdictions within Riverside County and is the County system of record. The City of Temecula also has an active HAM radio team that can assist in providing communications support in an emergency. Temecula will communicate their debris management status to the OA EOC. The OA debris operations task force leader will communicate with state and federal agency representatives to obtain accurate information and guidance regarding debris operations. The O A debris task force leader will communicate this information back to Temecula. Temecula will also communicate and coordinate directly with state and federal representatives regarding federal disaster assistance. Temecula will also communicate directly with the OA to request resources to support debris operations if necessary. Coordination of Resources Temecula is responsible for conducting debris operations within areas under their authority to the greatest extent possible using internal resources, mutual aid, or contracted services. The use of resources, including staff, equipment, and supplies, will be documented, and tracked by Temecula to support reimbursement of eligible expenses. Forms to assist local jurisdictions in documenting force account labor and equipment use can be found in Attachment K of this Plan. In the event Temecula is unable to conduct their own debris operations, the City can activate its Catastrophic Disaster Debris Removal Contract or request assistance from the OA. The OA will DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 86 provide support for debris operations to public entities within the OA in accordance with SEMS and approved mutual aid and operations plans. The OA is responsible for prioritizing resources for debris operations in support of the following goals: • Saving lives, • Preserving the health and safety of responders and the public , and • Protecting property and the environment. The OA will monitor the status of debris operations throughout the County to assist in providing resources in support of these goals. The OA will prioritize resources base on critical need to the greatest extent possible to support a responsible distribution of resources. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 87 This page is intentionally left blank PLAN MAINTENANCE STRATEGY Plan Maintenance For this Plan to maintain viability, it should be updated annually, and personnel should be trained on the content prior to a disaster. This section provides guidance on maintaining this Plan to ensure it is current and relevant. FEMA updates debris operations program guidance throughout the year based on lessons learned from recent disasters. It is important for this Plan to include the most current program guidance. Plan Review The City of Temecula will facilitate an annual review of their DDMP with the debris planning team. The plans will be updated based on organizational changes, new policies and guidance, and lessons learned from actual debris events. Changes made to the Plan will be noted on the change record at the front of this Plan. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 88 CalOES and/or FEMA Debris Plan Approval On behalf of the City of Temecula, the Office of Emergency Management will submit the DDMP to CalOES for review and comments following any major plan revisions. It is not necessary to submit the Plan to the State for approval each year. Training for Personnel Personnel must be trained in debris policies and procedures to maintain a viable plan. Temecula is responsible for maintaining an Integrated Preparedness Program inclusive of exercises and training. This program should include debris operations training and exercises. The following list provides recommendations for debris operations training. General • Temecula should train new personnel in their specific job duties related to debris operations. • Personnel with response responsibilities must maintain competence in SEMS as prescribed in Government Code 8607(c). • Personnel operating equipment must be trained to operate any equipment they are responsible for competently and safely. • Personnel performing debris monitoring tasks will be trained by the jurisdiction or a qualified designee. • Personnel with responsibility for preparing documentation for reimbursement should receive training on the FEMA PA Program. • All personnel involved in response to a debris-generating incident should participate in a briefing on safety policies and procedures. Debris Managers • Individuals identified as debris managers should be trained in the regulatory requirements for debris operations including: o Health and safety o Environmental and historical preservation o Procurement o Federal disaster grant programs o Considerations for individuals with disabilities and access and functional needs o Damage assessment for debris • Training options include the following: o FEMA E0202: Debris Management Planning for State, Tribal, and Local Officials. This is a 4-day class designed to provide an overview of issues and recommended actions necessary to plan for, respond to, and recover from a major debris - generating event with emphasis on state, local, and tribal responsibilities. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 89 o FEMA IS-1009: Conditions of the Public Assistance Grant. This is a 7-hour online course that is designed to identify strategies to better enable Applicants to execute the Public Assistance Grant, describe the Federal requirements for receipt of Federal funds, and inform Applicants of actions that may jeopardize Public Assistance grant funding and potential remedies for non -compliance. o FEMA IS-0632.a: Introduction to Debris Operations. This is a 2-hour online course designed to familiarize participants with general debris removal operations and identify critical debris operations issues. o See the FEMA training website for additional information at https://training.fema.gov. Finance and Administration • Finance and administration staff responsible for documenting and tracking costs and activities should be trained in regulatory requirements for debris operations including: o Procurement o Federal disaster grant programs o Documentation • Training options include the following: o FEMA IS-1000 Public Assistance Program and Eligibility. This is an 8-hour online course designed to provide an overview of Public Assistance project eligibility and requirements. o FEMA IS-0632.a: Introduction to Debris Operations. This is a 2-hour online course designed to familiarize participants with general debris removal operations and identify critical debris operations issues. o FEMA IS-1009: Conditions of the Public Assistance Grant. This is a 7-hour online course that is designed to identify strategies to better enable Applicants to execute the Public Assistance Grant, describe the Federal requirements for receipt of Federal funds, and inform Applicants of actions that may jeopardize Public Assistance grant funding and potential remedies for non -compliance. o See the FEMA training website for additional information at https://training.fema.gov. Exercises Exercises are essential to maintaining readiness and in determining the effectiveness of plans, personnel, and resources in responding to a debris-generating event. Workshops and exercises should be conducted periodically to test the ability of the City to coordinate resources for debris operations. Following exercises, an after-action report will be developed to document strengths and areas needing improvement. An improvement plan will be developed to list corrective actions, identify individuals or agencies responsible for completing the corrective actions, as well as indicating a timeline for completion. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 90 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 91 This page is intentionally left blank ACRONYMS and DEFINITIONS Acronyms ACGH American Conference of Governmental Industrial Hygienists ACM Asbestos Containing Materials AQMD Air Quality Management District C&D Construction and Demolition CA California CAC Certified Asbestos Consultant CalEPA California Environmental Protection Agency Cal OSHA California Division of Occupational Safety and Health CDAA California Disaster Assistance Act CERCLA Comprehensive Environmental Response, Compensation, and Liability Act CEQA California Environmental Quality Act CFR Code of Federal Regulations CIH Certified Industrial Hygienist DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 92 CPG Comprehensive Planning Guide CY Cubic Yards DDMP Disaster Debris Management Plan DDPT Disaster Debris Planning Team DMAC Disaster Management Area Coordinator DRRA Disaster Recovery Reform Act DSG Disaster Specific Guidance ENSO El Nino Southern Oscillation EOC Emergency Operations Center EMD Emergency Management Department EPA Environmental Protection Agency ESF Emergency Support Function FAST Functional Access Service Team FBI Federal Bureau of Investigation FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency GIS Geographic Information Systems GPS Global Positioning System HASP Hazard and Security Plan HAZMAT Hazardous Materials HSC Health and Safety Code ICS Incident Command System MCEF Mixed Cellulose Ester Filters NESHAP National Emission Standards for Hazardous Air Pollutants NIMS National Incident Management System NIOSH National Institute for Occupational Safety and Health NOAA National Oceanic and Atmospheric Administration OA Operational Area OAEOC Operational Area Emergency Operations Center OIG Office of Inspector General OSHA Occupational Safety and Health Administration PA Public Assistance PAC Public Assistance Coordinator PAO Public Assistance Officer PDA Preliminary Damage Assessment PNP Private Nonprofit PPE Personal Protective Equipment PWs Project Worksheets RCDEH Riverside County Department of Environmental Health RCRA Resource Conservation and Recovery Act ROW Right of Way RSO Riverside Sheriff’s Office SARA Superfund Amendments and Reauthorization Act SEMS Standardized Emergency Management System DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 93 SF Square Footage SRIA Sandy Recovery Improvement Act TDMS Temporary Debris Management Site TDS Temporary Disposal Site TEM Transmission Electron Microscopy US United States USACE U.S. Army Corps of Engineers USGS U.S. Geological Survey WMD Weapons of Mass Destruction Definitions Applicant – State agency, local government or eligible private nonprofit organization that intends on applying for FEMA PA grants. Code of Federal Regulations: Title 44 – Emergency Management and Assistance – The Code of Federal Regulation – Title 44 Emergency Management and Assistance (44 CFR) provides procedural requirements for the PA Program operations. These regulations are designed to implement a statute based upon FEMA’s interpretation of the Robert T . Stafford Disaster Relief and Emergency Assistance Act (Stafford Act). They govern the PA Program and outline program procedures, eligibility, and funding. Construction and Demolition Debris – FEMA Publication 104-009-2 defines C&D debris as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, plastic pipe, concrete, fully cured asphalt, heating, ventilation and air conditioning systems and their components, light fixtures, small consumer appliances, equipment, furnishings, and fixtures. Current eligibility criteria include: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 94 • Debris must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • Debris removal must be the legal responsibility of the applicant. • Debris must be a result of a (the) major disaster event. Debris Removal Contractor – The debris removal contractor is contracted by the City of Temecula (City) to remove and dispose of debris that is a result of a severe debris-generating event. Disaster-Specific Guidance – Disaster Specific Guidance (DSG) is a policy statement issued in response to a specific post-event situation or need in a state or region. Each DSG is issued a number and is generally referred to along with their numerical identification. FEMA Publication FP 104-009-2 – Public Assistance Policy Guide – Combines all Public Assistance Policy into a single volume and provides an overview of the PA Program implementation process with the links to other publications and documents that provide additional process details. It provides a general overview of the FEMA PA Program protocol immediately following a disaster. The PA Program provides the basis for the federal/local cost -sharing program. This document specifically describes the entities eligible for reimbursement under the PA Program, the documentation necessary to ensure reimbursement and any special considerations that local governments should be aware of to maximize eligible activities. Force Account Labor – The use of the City’s own personnel and equipment. Hazardous Limb – A limb is hazardous if it poses a significant threat to the public. The current eligibility requirements for hazardous limbs according to FEMA Publication FP 104 -009-2 are: • The limb is greater than 2 inches in diameter. • The limb is still hanging in a tree and threatening a public -use area. • The limb is located on improved public property. Hazardous Stump – A stump is defined as hazardous and eligible for reimbursement if all of the following criteria are met: • The stump has 50 percent or more of the root-ball exposed. • The stump is greater than 2 feet in diameter when measured 2 feet from the ground. • The stump is located on a public ROW. • The stump poses an immediate threat to public health and safety. Hazardous Tree – A tree is considered hazardous when the tree’s present state is caused by a disaster, the tree poses a significant threat to the public and the tree is six inches in diameter or greater and measures 4.5 feet from the ground. The current eligibility requ irements for such hazardous trees according to FEMA Publication FP 104-009-2 are: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 95 • The tree has a broken canopy. • The tree has a split trunk. • The tree is leaning at an angle greater than 30 degrees. HHW – The RCRA defines hazardous waste as materials that are ignitable, reactive, toxic or corrosive. Examples of HHW include items such as paints, cleaners, pesticides, etc. Due to the nature of hazardous waste, certified technicians must be used to handle, capture, recycle, reuse, and dispose of hazardous waste. The eligibility criteria for HHW are as follows: • HHW must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • HHW removal must be the legal responsibility of the applicant. • HHW must be as a result of the major disaster event. Monitoring Firm – The monitoring firm is an organization under contract with the City to monitor debris removal operations. The monitoring firm ensures the debris removal contractor is working within the scope of work contracted by the City and documents debris removal operations. Robert T. Stafford Disaster Relief and Emergency Assistance Act – Provides the authorization of the PA Program. The fundamental provisions of this act are as follows: • Assigns FEMA the authority to administer federal disaster assistance. • Defines the extent of coverage and eligibility criteria of the major disaster assistance programs. • Authorizes grants to the states. • Defines the minimum federal cost-sharing levels. SRIA of 2013 – The law authorizes changes to the way FEMA may deliver federal disaster assistance to survivors. Key provisions of the act are as follows: • Provides substantially greater flexibility in use of federal funds and less administration burden if applicants accept grants based on fixed cap estimates, which may be provided by applicants’ licensed engineer and validated by an independent expert panel. • Offers a package of cost share adjustments, reimbursements for force account, and retention of program from recycling to speed debris removal and encourage pre-disaster debris planning. • Allows PA applicants for all disasters declared on or after October 30, 2012, an option to request binding arbitration for certain projects with an amount in dispute of over $1 million after first appeal, instead of pursuing a second appeal under FEMA’s PA Program. Vegetative Debris – As outlined in FEMA Publication FP 104-009-02, vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Vegetative debris DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 96 will largely consist of mounds of tree limbs and branches piled along the public ROW by residents and volunteers. Current eligibility criteria include: • Debris must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • Debris removal must be the legal responsibility of the applicant. • Debris must be a result of a presidentially declared major disaster event. White Goods – White goods are defined as discarded household appliances such as refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, clothes dryers, and water heaters. White goods can contain ozone-depleting refrigerants, mercury, or compressor oils that the federal Clean Air Act prohibits from being released into the atmosphere. The Clean Air Act specifies that only certified technicians can extract refrigerants from white goods before they can be recycled. The eligibility criteria for white goods are as follows: • White goods must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • White goods removal must be the legal responsibility of the applicant. • White goods must be a result of the major disaster event. This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 97 APPENDIX A: DEBRIS MANAGEMENT RESOURCE DIRECTORY Appendix A-1: Administrative Aaron Adams City Manager 951-506-5100 Kevin Hawkins Assistant City Manager 951-506-5100 Peter Thorsen City Attorney 213-253-0216 Mikel Alford Emergency Manager 951-491-9037 John Crater Fire Chief 951-694-6405 Ron Moreno Director of Public Works 951-694-6411 Appendix A-2: Communications / PIO Betsy Lowrey PIO 951-693-3959 Christine Damko Assistant PIO 951-693-3952 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 98 Appendix A-3: Contracting and Procurement / Temporary Bin and Roll-Off Box Franchisees Debris Management Contractor DRC Emergency Services Jeff Snow, Regional Manager 714-697-3927 JSnow@drcusa.com Debris Monitoring Firm State of California Master Services Agreement Tina Larios – State Contract Administrator 279-946-8367 Tina.larios@dgs.ca.gov Temporary Bin and Roll-Off Franchisee(s) CR&R 1706 Goetz Road, Perris, CA 92570 Toll Free: (800) 755-8112 Phone: (951) 943-1991 Fax: (951) 657-5493 Appendix A-4: Emergency Services / Health & Safety Nicole Flores Risk Manager Human Resources / Risk Management 951-693-3070 Tina Rivera Finance Department Purchasing & Contracts Administrator 951-240-4207 Appendix A-5: Public Works Ron Moreno Director of Public Works 951-694-6411 Randy Wood (Acting) Building Official Building and Safety Department 951-694-6400 Appendix A-6: Urban Forestry Stacy Fox Maintenance Superintendent 951-308-6306 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 99 APPENDIX B: Maps and Facility Priorities Appendix B-1: City of Temecula Map DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 100 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 101 This page is intentionally left blank Appendix B-2: Push Routes DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 102 Red – Primary (Tier 1) Blue – Secondary (Tier 2) Primary Routes for Clearance DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 103 Pechanga Road Pechanga Parkway Wolf Valley Road Overland Trail Margarita Road Temecula Parkway De Portola Road adjacent to TVH Old Town Front Street Mercedes Road Moreno Road Jefferson Road Rancho California Road Diaz Road Business Park Drive Enterprise Circle South Winchester Road Butterfield Stage Road Pauba Road Murrieta Hot Springs Road Secondary Routes for Clearance Deer Hollow Way Peppercorn Drive Redhawk Parkway Nighthawk Pass Butterfield Stage Road Meadows Parkway Pauba Road Ynez Road La Serena Way Via Montezuma Commerce Center Drive Business Park Drive Diaz Road Margarita Road Nicolas Road Appendix B-3: Collection Grids DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 104 Appendix B-4: List of Priority Facilities DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 105 City of Temecula Priority Facilities List Number Name of Facility Street Address 1 City Hall / Emergency Operations Center 41000 Main Street 2 Temecula Valley Hospital 31700 Temecula Parkway 2 Fire Station 12 28330 Mercedes Street 2 Fire Station 73 27415 Enterprise Circle West 2 Fire Station 84 30650 Pauba Road 2 Fire Station 92 32211 Wolf Creek Drive 2 Fire Station 95 32131 South Ranch Loop 5 California Highway Patrol Office 27685 Commerce Center Drive 6 TCC CERT Compound 32364 Overland Trail 7 Mary Phillips Senior Center 41845 6th Street 3 Field Operations Center 43230 Business Park Drive 8 Community Recreation Center 30875 Rancho Vista Road 4 Temecula Public Library (Alt EOC) 30600 Pauba Road 9 Temecula Community Center 28816 Pujol Street DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 106 APPENDIX C: REQUESTING USE OF CALOES MASTER SERVICES AGREEMENT FOR DEBRIS MONITORING Overview The Department of General Services (“DGS”), Procurement Division (“PD”), hereinafter referred to as “DGS-PD” is contracting for Assessment and Monitoring (A&M) Services for Disaster Debris and Hazard Tree Removal. This Master Service Agreement (“MSA” or “A greement”) will be mandatory for the “CalOES” and the California Department of Resources Recycling and Recovery (“CalRecycle”) for emergency and non-emergency disasters. Use of the MSA is optional for other State Agencies and Local Governmental Agencies. All State Agencies and Local Governmental Agencies hereinafter, will be referred to collectively as “User Agencies”. The term “User Agencies” used in conjunction with “must,” “shall,” or “will” indicates a condition applicable to State Agencies and Local Governmental Agencies, unless otherwise specified. Prior to rendering services, the Contractor and User Agency must execute a User Agreement that incorporates all of the terms of the MSA by reference and may contain additional specific terms and conditions, none of which may alter, rescind, or be in conflict with the terms and conditions of this MSA. Local Government Agencies Local Governmental Agencies are eligible to utilize the Master Services Agreement as outlined below. • Use of this MSA is optional to Local Governmental Agencies. • Local Governmental Agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code sections 10298- 10299, empowered to expend public funds for the acquisition of goods, information technology, or services; this includes the California State Universities (“CSU”) and University of California (“UC”) systems, K-12 schools and community colleges. • Each Local Governmental Agency should determine whether this MSA is consistent with its procurement policies and regulations. • Local Governmental Agencies desiring to use the MSA shall be required to adhere to the same responsibilities as do State Agencies and have no authority to amend, modify or change any condition of the MSA. For additional information on the use of the MSA, refer to the California Department of General Services Agreement numbers MSA 55-22-99-33-01 through MSA 55-22-99-33-08 titled Assessment and Monitoring Services for Disaster Debris and Hazardous Tree Removal. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 107 Contract Execution State Agencies must use the Standard Agreement (Std. 213) form to establish a User Agreement. State Agencies must use the Standard Agreement Amendment (Std. 213A) form to amend the User Agreement. The Agreement Summary (Std 215) form must be completed with the Std. 213 and Std. 215 forms. The Std. 213, 213A, and 215 forms are available on the DGS-OLS website (https://www.dgs.ca.gov/OLS/Forms). Local Governmental Agencies may use their own document for contract execution of the User Agreement, provided the MSA agreement number is referenced. Process Forms and Documentation All forms and documents related to the ordering of debris monitoring services through the CalOES Master Services Agreement can be found in the files section of Microsoft Teams for the EOC. They can also be found in the files repository of the Operations Se ction room. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 108 Ordering Process Flow Chart for Debris Assessment Services DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 109 This page is intentionally left blank. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 110 APPENDIX D: SOLID WASTE FRANCHISEES Appendix D-1: Residential & Commercial Franchise – CR&R CR&R 1706 Goetz Road, Perris, CA 92570 Toll Free: (800) 755-8112 Phone: (951) 943-1991 Fax: (951) 657-5493 Appendix D-3: Contracting & Procurement – Temporary Bin and Roll-Off Box Franchise CR&R Budget Dumpster 1706 Goetz Road, Perris, CA 92570 Phone: (951) 933-8401 Toll Free: (800) 755-8112 Phone: (951) 943-1991 Fax: (951) 657-5493 K & B Hauling LLC LDR Site Services 33175 Temecula Parkway, Suite 197 Phone: (951) 355-2374 Temecula, CA 92592 Phone: (951) 355-6893 C & I Hauling Services Waste Management – Inland Empire 23694 Spring Oak Place 17700 Indian Street Murrieta, CA 92562 Moreno Valley, CA 92551 Phone: (951) 326-6354 Phone: (800) 423-9986 Red-E-Bins of Riverside County Spot On Dumpster Rentals 32774 Lamtarra Loop 13469 High Res Way Menifee, CA 92584 Perris, CA 92570 Phone: (951) 712-8387 Phone: (951) 241-8046 Double Duty Services LLC 29765 Cottonwood Cove Drive Menifee, CA 92584 Phone: (951) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 111 This page is intentionally left blank. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 112 APPENDIX E: TEMPORARY DEBRIS STORAGE and REDUCTION SITES (TDSR) CHECKLIST & FORMS Temporary Debris Management Site (TDMS) Checklist 1. Gather baseline data from the site to document the state of the land before debris is deposited. The following action items are recommended to compile baseline information: a. Photograph the site – Digital photos should be taken to capture the state of the site before debris reduction activities begin. Photos should be updated periodically throughout the project to document the progression of the site. b. Record physical features – Records should be kept detailing the physical layout and features of the site. Items such as existing structures, fences, landscaping, etc., should be documented in detail. c. Historical evaluation – The past use of the site area should be researched and documented. Issues relating to the historical or archeological significance of the site should be cleared by the state historical preservation agency. d. Sample soil and water – If possible and deemed necessary, soil, and groundwater samples will be taken before debris reduction activities commence. Samples will help ensure the site is returned to its original state. Typically, soil and groundwater samples should be analyzed for total Resource Conservation and Recovery Act (RCRA) metals, volatile organic compounds, and semi-volatile organic compounds using approved U.S. Environmental Protection Agency (EPA) methods. 2. Acquire the necessary approvals for the site – TDMSs will require approval from the Riverside County Department of Environmental Health (RCDEH) serving as the Local Enforcement Agency (LEA) for the County. Coordinate with local and state authorities for an y additional approvals. 3. Set up the TDMS. a. Determine the layout for the site. b. Determine traffic patterns for trucks to safely enter and exit the site. c. Set up monitor tower(s). 4. Begin TDMS operations. a. Establish debris staging and reduction operations. b. Conduct disposal monitoring. 5. Begin environmental monitoring program of TDMS. 6. Open additional TDMSs as necessary. 7. Complete the disposal of reduced debris. 8. Close out and remediate TDMSs. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 113 Investigation of Property Suitability TEMPORARY DEBRIS MANAGEMENT SITE (TDMS) DATE OF SITE INVESTIGATION: OWNERSHIP OF PROPERTY (CHECK ONE): Municipal Property County Property Private Property Other Ownership (describe) _____________________________________________________________________________________ PROPERTY NAME: PROPERTY OWNER’S NAME: PROPERTY OWNER’S ADDRESS: PROPERTY OWNER’S PHONE NUMBER: PROPERTY OWNER’S EMAIL ADDRESS: ESTIMATED PROPERTY SIZE: SITE GPS COORDINATES: PHYSICAL ADDRESS: CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property Current Land Use Any proposed future land uses Environmental issues Proximity to Schools, Churches, Community Centers Property topography Open water sources Ground water wells Access to electricity/sewer/water Soil integrity Surface water drainage Prevailing wind direction Ingress/Egress Lighted area Site security Buffer Distance for Noise Control Property Developed Property Adjacent to Airport/Airfield Site able to handle large volume of trucks DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 114 SITE PREPARATION: High __________ Medium ____ ______ Low __________ SUITABILITY TO WET WEATHER: High __________ Medium ____ ______ Low __________ ABILITY TO SERVE A SPATIAL AREA: High __________ Medium ____ ______ Low __________ SITE ACCEPTABILITY FOR WHAT TYPE OF REDUCTION METHOD (CHECK APPLICABLE METHOD(S)): Open Burning __________ Air Curtain Incineration __________ Grinding __________ *Note – likely use as a citizen drop-off site, no reduction on-site WILL THIS SITE BE RECOMMENDED FOR USE (YES/NO) AND EXPLAIN: ______ C&D ______ Vegetative ______ Both C&D and Vegetative ______ White Goods ______ Other (Describe________________________) LIST NUMBERS OF EACH PHOTOGRAPH TAKEN OF THE PROPERTY: LIST THE CLOSEST LANDFILL AND APPROXIMATE DISTANCE FROM SITE: NOTES: Attach photos of the site. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 115 Sample Layout of a TDMS Site DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 116 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 117 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 118 APPENDIX F: EXAMPLE RESOLUTIONS Exhibit 1 – Resolution Proclaiming Existence of a Local Emergency (by City Council) Example RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATING TO TBD AND ISSUING CERTAIN TYPES OF ORDER FOR THE CONDUCT OF CITY AFFAIRS DURING THE LOCAL EMERGENCY THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Council finds, determines, and declares that: (a) Government Code 8630 and Temecula Municipal Code Chapter 2.56 provide that the City Council of the City of Temecula may proclaim the existence of a local emergency as defined by Government Code 8558, subdivision (c). (b) TBD has the imminent potential for causing extensive damage to public utilities, public buildings, public communication systems, public streets and roads, public drainage systems, commercial, residential, or other buildings and areas, and poses a serious threat to the health, safety, and welfare of the public; and (c) While the State of Emergency continues to exist, the City of Temecula shall have the power and authority to carry on those activities set forth in Temecula Municipal Code Section 2.56 including but not limited to: appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes, provide for the health and safety of persons and property, including emergency assistance to the victim of any emergency, and direct and coordinate the development of the emergency management plans and programs in accordance with the plans and policies set forth by the Federal and State Emergency Management Agencies; (d) On TBD, (wildfires/flooding/earthquake) have devastated the City of Temecula and have caused TBD (deaths / injuries) and have also caused catastrophic property damage in (specify the areas); and (e) The (wildfires/flooding/earthquake) have (burned/damaged) homes, (burned/damaged) thousands of acres, cut off communications, forced road and school closures and caused evacuations of (specify); and DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 119 (f) The catastrophic conditions that continue during the debris removal process affect the health and safety of a large number of people, as well as the need for immediate temporary housing for the (number) of persons who are displaced because of the (wildfires/flooding/earthquake), make it necessary to proclaim the existence of a local emergency in order to ensure a continued and effective City-wide response to the conditions caused by the (wildfires/flooding/earthquake); and (g) Section 2.56.060 provides for the establishment of the City of Temecula’s Emergency Organization for the establishment of emergency management and disaster relief with the City Manager having direct responsibility and authority over emergency management within the City pursuant to Section 2.56.040; and (h) There is a need for government agencies and representatives from the private sector to mobilize and provide immediate services to City residents and to mitigate hazardous situations caused as a result of the (wildfires/flooding/earthquake); and (i) To establish, as necessary, a primary and one or more secondary emergency operations centers to provide continuity of government and direction and control of emergency operations; (j) The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding t o TBD. (k) The City Council finds that these conditions warrant and necessitate that the City proclaim the existence of a local emergency. Additional Sections (add as necessary) (l) On DATE, the Governor of the State of California issued Executive Order TBD, declaring a State of Emergency for TBD counties in the aftermath of TBD, and ADDITIONAL DETAILS. (m) On DATE, the City Manager of the City of Temecula issued a Proclamation of Local Emergency related to TBD pursuant to Temecula Municipal Code Section 2.56.050. Section 2. Proclamation of Local Emergency. Based on the finding set forth above, the City Council of the City of Temecula hereby proclaims that a local emergency now exists throughout the City of Temecula. During the existence of said local emergency the following shall be in effect: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 120 (a) The local emergency powers, functions, and duties of the City Manager and the Emergency Organization of this City shall be those prescribed by state law, by ordinances, and resolutions of this City, and by the approved emergency plans of the City of Temecula. (b) The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Temecula. (c) The City Council shall review this local emergency proclamation at least every sixty (60) days pursuant to Government Code Section 8630(c) and shall terminate the emergency proclamation at the earlies possible date the conditions warrant. (d) The City Manager is authorized to transfer funds from the Unreserved Fund Balance between departmental budget accounts when necessary under this Proclamation of Emergency. (e) Pursuant to the provisions of Temecula Municipal Code Section 2.56.050 the City Manager is authorized to enter into agreements on behalf of the City necessary under this Proclamation of Emergency. (f) The City Council determines that for the reasons described in this Resolution, compliance with bidding requirements under Chapters 3.28 and 3.30 of Temecula Municipal Code are not practicable given the extenuating circumstances, and all such bidding requirements are hereby waived. (g) The City Manager may authorize expenditures of funds without regard to the amounts thereof within reason, so long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (h) The City Manager is hereby authorized to enter into agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (i) The City Manager, in consultation with the City Attorney, is hereby authorized to settle personal injury and property damage lawsuits and enter into settlement agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (j) The City Manager is authorized to negotiate and implement labor related policies and staffing changes deemed necessary in order to respond to the Local Emergency. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 121 (k) The City Manager is authorized to sign checks on behalf of the City, including without limitation, payroll hand checks, and may delegate this authority to the Director of Finance. Section 3. Further Actions. The City Manager shall: (a) Forward a copy of this Resolution to the Director of the California Governor’s Office of Emergency Services; (b) Reaffirm the City’s request that the Governor of California, pursuant to the Emergency Services Act issue a proclamation declaring an emergency in Riverside County and waive regulations that may hinder response and recovery efforts; (c) Reaffirm the City’s request for recovery assistance under the California Disaster Assistance Act; and (d) Reaffirm the City's request that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 122 Exhibit 2 - Resolution Proclaiming Existence of a Local Emergency (by Director of Emergency Services) Example RESOLUTION NO. A RESOLUTION OF THE CITY MANAGER AS THE DIRECTOR OF EMERGENCY SERVICES OF THE CITY OF TEMECULA PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATING TO TBD AND ISSUING CERTAIN TYPES OF ORDER FOR THE CONDUCT OF CITY AFFAIRS DURING THE LOCAL EMERGENCY THE CITY MANAGER OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Manager finds, determines, and declares that: (a) Government Code 8630 and Temecula Municipal Code Chapter 2.56 provide that the City Manager in his or her role as the Director of Emergency Services of the City of Temecula may proclaim the existence of a local emergency as defined by Government Code 8558, subdivision (c). (b) TBD has the imminent potential for causing extensive damage to public utilities, public buildings, public communication systems, public streets and roads, public drainage systems, commercial, residential, or other buildings and areas, and poses a serious threat to the health, safety, and welfare of the public; and (c) While the State of Emergency continues to exist, the City of Temecula shall have the power and authority to carry on those activities set forth in Temecula Municipal Code Section 2.56 including but not limited to: appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes, provide for the health and safety of persons and property, including emergency assistance to the victim of any emergency, and direct and coordinate the development of the emergency management plans and programs in accordance with the plans and policies set forth by the Federal and S tate Emergency Management Agencies; (d) On TBD, (wildfires/flooding/earthquake) have devastated the City of Temecula and have caused TBD (deaths / injuries) and have also caused catastrophic property damage in (specify the areas); and DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 123 (e) The (wildfires/flooding/earthquake) have (burned/damaged) homes, (burned/damaged) thousands of acres, cut off communications, forced road and school closures and caused evacuations of (specify); and (f) The catastrophic conditions that continue during the debris removal process affect the health and safety of a large number of people, as well as the need for immediate temporary housing for the (number) of persons who are displaced because of the (wildfires/flooding/earthquake), make it necessary to proclaim the existence of a local emergency in order to ensure a continued and effective City-wide response to the conditions caused by the (wildfires/flooding/earthquake); and (g) Section 2.56.060 provides for the establishment of the City of Temecula’s Emergency Organization for the establishment of emergency management and disaster relief with the City Manager having direct responsibility and authority over emergency management within the City pursuant to Section 2.56.040; and (h) There is a need for government agencies and representatives from the private sector to mobilize and provide immediate services to City residents and to mitigate hazardous situations caused as a result of the (wildfires/flooding/earthquake); and (i) To establish, as necessary, a primary and one or more secondary emergency operations centers to provide continuity of government and direction and control of emergency operations; (j) The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding t o TBD. (k) The City Manager finds that these conditions warrant and necessitate that the City proclaim the existence of a local emergency. Additional Sections (add as necessary) (l) On DATE, the Governor of the State of California issued Executive Order TBD, declaring a State of Emergency for TBD counties in the aftermath of TBD, and ADDITIONAL DETAILS. Section 2. Proclamation of Local Emergency. Based on the finding set forth above, the City Manager of the City of Temecula hereby proclaims that a local emergency now exists throughout the City of Temecula. During the existence of said local emergency the following shall be in effect: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 124 (a) The local emergency powers, functions, and duties of the City Manager and the emergency organization of this City shall be those prescribed by state law, by ordinances, and resolutions of this City, and by the approved emergency plans of the City of Temecula. (b) The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Temecula, State of California. (c) The City Council shall convene as soon as practical to consider whether to ratify, modify, or reject the emergency or disaster declaration. (d) The ratification by the City Council of a state of emergency shall: 1. Approve or modify the duration of time which the area so designated shall remain an emergency area; and 2. Approve or modify specific emergency measures recommended by the City Manager for the duration of the emergency period set forth in the proclamation. (e) The City Manager is authorized to transfer funds from the Unreserved Fund Balance and between departmental budget accounts when necessary under this Proclamation of Emergency. (f) Pursuant to the provisions of Temecula Municipal Code Section 2.56.050 the City Manager is authorized to enter into agreements on behalf of the City necessary under this declaration of emergency. (g) The City Manager determines that for the reasons described in this Resolution, compliance with bidding requirements of Chapters 3.28 and 3.30 of Temecula Municipal Code is not practicable given the extenuating circumstances, and all such bidding requirements are hereby waived. (h) The City Manager may authorize expenditures of funds without regard to the amounts thereof within reason, so long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (i) The City Manager is hereby authorized to enter into agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (j) The City Manager, in consultation with the City Attorney, is hereby authorized to settle personal injury and property damage lawsuits and enter into settlement DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 125 agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (k) The City Manager is authorized to negotiate and implement labor related policies and staffing changes deemed necessary in order to respond to the Local Emergency. (l) The City Manager is authorized to sign checks on behalf of the City, including without limitation, payroll hand checks, and may delegate this authority to the Director of Finance. Section 3. Further Actions. The City Manager shall: (a) Forward a copy of this Resolution to the Director of the California Governor’s Office of Emergency Services; (b) Reaffirm the City’s request that the Governor of California, pursuant to the Emergency Services Act issue a proclamation declaring an emergency in Riverside County and waive regulations that may hinder response and recovery efforts; (c) Reaffirm the City’s request that recovery assistance be made available under the California Disaster Assistance Act; and (d) Reaffirm the City's request that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution. Exhibit 3 - Resolution Confirming Existence of a Local Emergency (to ratify the proclamation of an emergency issued by Director) Example DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 126 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATING TO TBD AND ISSUING CERTAIN TYPES OF ORDER FOR THE CONDUCT OF CITY AFFAIRS DURING THE LOCAL EMERGENCY THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Council finds, determines, and declares that: (a) Government Code 8630 and Temecula Municipal Code Chapter 2.56 provide that the City Council of the City of Temecula may proclaim the existence of a local emergency as defined by Government Code 8558, subdivision (c). (b) TBD has the imminent potential for causing extensive damage to public utilities, public buildings, public communication systems, public streets and roads, public drainage systems, commercial, residential, or other buildings and areas, and poses a serious threat to the health, safety, and welfare of the public; and (c) While the State of Emergency continues to exist, the City of Temecula shall have the power and authority to carry on those activities set forth in Temecula Municipal Code Chapter 2.56 including but not limited to: appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes, provide for the health and safety of persons and property, including emergency assistance to the victim of any emergency, and direct and coordinate the development of the emergency management plans and programs in accordance with the plans and policies set forth by the Federal and State Emergency Management Agencies; (d) On TBD, (wildfires/flooding/earthquake) have devastated the City of Temecula and caused TBD (deaths / injuries) and catastrophic property damage in (specify the areas); and (e) The (wildfires/flooding/earthquake) have (burned/damaged) homes, (burned/damaged) thousands of acres, cut off communications, forced road and school closures and caused evacuations of (specify); and (f) The catastrophic conditions that continue during the debris removal process affect the health and safety of a large number of people, as well as the need for immediate temporary housing for the (number) of persons who are displaced because of the DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 127 (wildfires/flooding/earthquake), make it necessary to proclaim the existence of a local emergency in order to ensure a continued and effective City-wide response to the conditions caused by the (wildfires/flooding/earthquake); and (g) Section 2.56.060 provides for the establishment of the City of Temecula’s Emergency Organization for the establishment of emergency management and disaster relief with the City Manager having direct responsibility and authority over emergency management within the City pursuant to Section 2.56.040; and (h) There is a need for government agencies and representatives from the private sector to mobilize and provide immediate services to City residents and to mitigate hazardous situations caused as a result of the (wildfires/flooding/earthquake); and (i) To establish, as necessary, a primary and one or more secondary emergency operations centers to provide continuity of government and direction and control of emergency operations; (j) The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding t o TBD. (k) The City Council finds that these conditions warrant and necessitate that the City proclaim the existence of a local emergency. Additional Sections (add as necessary) (l) On DATE, the Governor of the State of California issued Executive Order TBD, declaring a State of Emergency for TBD counties in the aftermath of TBD, and ADDITIONAL DETAILS. (m) On DATE, the City Manager of the City of Temecula issued a Proclamation of Local Emergency related to TBD pursuant to Temecula Municipal Code Section 2.56.050. Section 2. Proclamation of Local Emergency. Based on the finding set forth above, the City Council of the City of Temecula hereby proclaims that the City is presently in a state of local emergency. The following provisions shall be in effect while this local emergency exists throughout the City: (a) The local emergency powers, functions, and duties of the City Manager and the Emergency Organization of this City shall be those prescribed by State law, by ordinances, and resolutions of this City, and by the approved emergency plans of the City of Temecula. (b) The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Temecula. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 128 (c) The City Council shall review this local emergency proclamation at least once every sixty (60) days pursuant to Government Code Section 8630(c) and shall terminate the emergency proclamation at the earlies possible date the conditions warrant. (d) The City Manager is authorized to transfer funds from the Unreserved Fund Balance and between departmental budget accounts when necessary under this Proclamation of Emergency. (e) Pursuant to the provisions of Temecula Municipal Code Section 2.56.050 the City Manager is authorized to enter into agreements on behalf of the City as necessary under this Proclamation of Emergency. (f) The City Council determines that for reasons described in this Resolution, compliance with bidding requirements under Chapters 3.28 and 3.30 of Temecula Municipal Code is not practicable given the extenuating circumstances, and all such bidding requirements are hereby waived. (g) The City Manager may authorize expenditures of funds without regard to the amounts thereof within reason, so long as there exists an unencumbered appropriation in the fund account against which the cost of the particular agreement is to be charged. (h) The City Manager is hereby authorized to enter into agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regard to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (i) The City Manager, in consultation with the City Attorney, is hereby authorized to settle personal injury and property damage lawsuits and enter into settlement agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (j) The City Manager is authorized to negotiate and implement labor related policies and staffing changes deemed necessary in order to respond to the Local Emergency. (k) The City Manager is authorized to sign checks on behalf of the City, including without limitation, payroll hand checks, and may delegate this authority to the Director of Finance as necessary. Section 3. Ratification of City Manager’s Actions. The City Council hereby ratifies the actions of the City Manager taken pursuant to Resolution TBD. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 129 Section 4. Further Actions. The City Manager shall: (a) Forward a copy of this Resolution to the Director of the California Governor’s Office of Emergency Services; (b) Reaffirm the City’s request that the Governor of California, pursuant to the Emergency Services Act issue a proclamation declaring an emergency in Riverside County and waive regulations that may hinder response and recovery efforts; (c) Reaffirm the City’s request that recovery assistance be made available under the California Disaster Assistance Act; and (d) Reaffirm the City's request that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. Exhibit 4 – Resolution Proclaiming Termination of a Local Emergency Example RESOLUTION NO. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA DECLARING THE TERMINATION OF THE LOCAL STATE OF EMERGENCY THAT HAD BEEN DECLARED ON TBD BY RESOLUTION TBD THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. On DATE, the City Council adopted Resolution No. TBD entitled: “A Resolution of the City Council of the City of Temecula Declaring the Existence of a Local Emergency” under Government Code Section 8630 and Chapter 2.56 of the Temecula Municipal Code. Section 2. Pursuant to Resolution No. TBD, the City Council found that beginning on DATE, conditions of extreme peril to the safety of persons and property due to (wildfire/flooding/earthquake – and circumstances) and the City Council declared a local state of emergency on DATE. Section 3. (Additional Circumstances of the Event) Section 4. Termination of Local Emergency. The City Council hereby terminates the local emergency declared by Resolution No TBD as of DATE. Section 5. Certification. The City Clerk shall certify this Resolution in the manner required by law. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 131 This page is intentionally left blank. APPENDIX G: HAZARD MITIGATION PLAN The newly updated City of Temecula Local Hazard Mitigation Plan (LHMP) identifies the hazards facing the City, summarizes the many assets of the City at risk, and vulnerabilities within the community, as well as ways that the City can reduce the impacts of those threats and hazards to DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 132 those assets through long-term, hazard mitigation projects. To view the LHMP, click on the link below. Hyperlink: City of Temecula Local Hazard Mitigation Plan 2023 Plain Text: https://www.temeculaca.gov/DocumentCenter/View/15186/City-of-Temecula- Local-Hazard-Mitigation-Plan-2022-FINAL?bidId= DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 133 This page is intentionally left blank. APPENDIX H: ENVIRONMENTAL and HISTORIC PRESERVATION The following statutes and Executive Orders (EOs) contain frequently applicable federal requirements that were established to protect the environment and preserve the Nation’s historic and archaeological resources. FEMA reviews each Public Assistance (PA) project to ensure the work complies with applicable federal environmental and historic preservation (EHP) laws, their implementing regulations, and applicable EOs. Compliance with all federal and SLTT DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 134 laws is a requirement of every FEMA award. SLTT laws, such as hazardous material management laws, vary by location and are not included in this appendix. FEMA prepares a “Greensheet” at the beginning of each emergency or disaster declaration with specific information relevant to each State and area. The “Greensheet” briefly discusses the relevant laws and project types that might trigger application of those laws and informs the Applicant that failure to comply with federal and SLTT laws may jeopardize funding. National Environmental Policy Act Section 102 of the National Environmental Policy Act (NEPA) requires federal agencies to integrate environmental values into their decision -making processes by considering the environmental impacts of their proposed actions and reasonable alternatives to those actions. The White House Council on Environmental Quality publishes its NEPA regulations in Title 40 of the Code of Federal Regulations (C.F.R.) Parts 1500–1508. The U.S. Department of Homeland Security publishes policies and procedures for implementing NEPA and provide specific processes that FEMA must follow before funding a project. The NEPA process ensures consideration of environmental consequences of the project before decisions are made and involves the public. National Historic Preservation Act Section 106 of the National Historic Preservation Act (NHPA) requires FEMA to consider the effects an undertaking will have on historic properties and provide the Advisory Council on Historic Preservation the opportunity to comment on the effects of the undertaking. Historic properties include buildings or groups of buildings (districts), structures, objects, landscapes, archaeological sites, and traditional cultural properties included in, or eligible for inclusion in, the National Register of Historic Places. To identify if a property is on the list of historic places, visit https://www.nps.gov/subjects/nationalregister/index.htm. Endangered Species Act The Endangered Species Act (ESA) requires federal agencies to use their authorities to conserve federally listed threatened and endangered species (listed species) and critical habitats. FEMA must also consult with the U.S. Fish and Wildlife Service (USFWS) and the National Oceanic and Atmospheric Administration’s (NOAA’s) National Marine Fisheries Service (NMFS), also known as NOAA Fisheries, to ensure that proposed projects will not jeopardize the continued existence of any listed species or result in the destruction or adverse modification of critical habitat for listed species. Clean Water Act The Clean Water Act (CWA) establishes the basic structure for regulating discharges of pollutants in the waters of the United States (e.g., rivers and streams, lakes and ponds, coastlines, wetlands, estuaries). The CWA makes it unlawful to discharge any pollutant from a specific source into DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 135 navigable waters without the appropriate CWA permits from the U.S. Army Corps of Engineers (USACE) or State regulatory agency. In addition, the CWA requires authorization for dredging or filling in waters (including disposal of dredged material). Rivers and Harbors Act The Rivers and Harbors Act requires that authorization be obtained from USACE to construct any structure in or over any navigable water, including authorization for projects involving constructing or modifying bridges and causeways over navigable waters or constructing any dam or dike in a navigable water. Typically, requests for this type of authorization are handled together with requests for authorization of projects under Section 404 of the CWA. Safe Drinking Water Act The purpose of the Safe Drinking Water Act is to protect public health by ensuring the quality of drinking water. The law authorizes the U.S. Environmental Protection Agency (EPA) to, among other things, set standards for the levels of individual contaminants allowed in drinking water and designate as aquifers that are the sole or principal source of drinking water for an area as sole source aquifer. For any financial assistance project that has the potential to contaminate an aquifer and that is located in the identified review area for a sole source aquifer, FEMA must consult with the EPA before funding the project. Clean Air Act The Clean Air Act (CAA) protects the Nation’s air through the reduction of smog and atmospheric pollution. Air quality compliance often requires certain measures to be implemented, such as dust abatement, vehicle emissions control, fuel storage, and distribution procedures. There may be additional requirements in nonattainment areas (defined as those areas that do not meet national standards for air quality and, therefore, require more rigorous compliance measures). Migratory Bird Treaty Act The Migratory Bird Treaty Act makes it unlawful to pursue, hunt, take, capture, kill, or sell migratory birds listed in the statute without a waiver from USFWS. FEMA consults with USFWS regarding projects likely to trigger compliance with this Act. Farmland Protection Policy Act The Farmland Protection Policy Act is intended to minimize the extent to which federal programs contribute to the conversion of prime or unique farmland, or land of statewide or local DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 136 importance, to non-agricultural uses and to ensure that Federal programs are administered in a manner that, to the extent practicable, will be compatible with State, local, and private programs, and policies to protect farmland. The Farmland Protection Policy Act and U.S. Department of Agriculture (USDA) implementing procedures require FEMA to evaluate whether projects it funds irreversibly convert such farmland to nonagricultural uses and to consider alternative actions that could avoid adverse effects. For projects that have the potential to irreversibly convert such farmland, FEMA must consult with the USDA Natural Resources Conservation Service (NRCS) to identify potential impacts to that farmland. Resource Conservation and Recovery Act The Resource Conservation and Recovery Act (RCRA) established a framework for federal, State, and local cooperation for controlling the management of hazardous and non-hazardous solid waste. EPA’s role is to establish minimum regulatory standards, usually implemented by the States, which can establish their own requirements for solid waste management. RCRA requires the safe disposal of waste materials, promotes the recycling of waste materials, and encourages cooperation with local agencies. Comprehensive Environmental Response, Compensation and Liability Act The Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), also known as Superfund, authorizes the Federal Government to respond to releases or threatened releases of hazardous substances into the environment through short-term removals and long- term remedial response actions. Superfund also triggered the development of the National Priorities List, a list of national priorities among the sites with known or threatened releases of hazardous contaminants. The 1986 amendments to CERCLA included the Emergency Planning and Community Right-to-Know Act (EPCRA) which, among other things, creates mechanisms to help local communities plan for chemical emergencies. Executive Order 11988, Floodplain Management EO 11988, Floodplain Management, requires Federal agencies to minimize or avoid, to the extent possible, the long- and short-term adverse impacts associated with occupancy and modifications of floodplain and to avoid direct and indirect support of floodplain development wherever there is a practicable alternative. It requires Federal agencies to use a systematic decision-making process to evaluate the potential effects of projects located in, or affecting, floodplains; document each step of the process; and involve the public in the decision-making process. This process is designed to: • Reduce flood loss risks; • Minimize the impacts of floods on human safety, health, and welfare; and • Restore and preserve the natural and beneficial functions of floodplains. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 137 FEMA publishes its implementing regulations for EO 11988 in 44 C.F.R. Part 9, Floodplain Management and Protection of the Wetlands. These regulations set forth the policy, procedures, and responsibilities to implement and enforce the EO, including the decision-making process, which is referred to as the 8-step process. Executive Order 11990, Protection of Wetlands EO 11990, Protection of Wetlands, requires federal agencies to avoid the long- and short-term adverse impacts associated with the destruction or modification of wetlands and to avoid direct or indirect support of new construction in wetlands to the extent possible or wherever there is a practicable alternative. To meet these objectives, EO 11990 requires federal agencies to use a systematic decision-making process to evaluate the potential effects of projects in, or affecting, wetlands; document each step of the process; and involve the public in the decision-making process. FEMA publishes its implementing regulations for EO 11990, Protection of Wetlands in 44 C.F.R. Part 9, Floodplain Management and Protection of the Wetlands. These regulations set forth the policy, procedures, and responsibilities to implement and enforce the EO, including the decision-making process, which is referred to as the 8-step process. Executive Order 12898, Environmental Justice EO 12898, Environmental Justice, requires federal agencies to identify and address any disproportionately high and adverse human health or environmental effects on minority and low- income populations as a result of their actions. Executive Order 13112, Invasive Species EO 13112, Invasive Species, requires agencies to use their programs and authorities to help prevent the introduction, establishment, and spread of invasive species; respond to invasive species outbreaks; restore native species in areas invaded by invasive species; promote public education related to invasive species control; and avoid authorizing, funding, or carrying out activities that promote the introduction, establishment, or spread of invasive species. City of Temecula List of Historic Buildings Name Location The Bank 28645 Old Town Front Street The Mercantile Building 28659 Old Town Front Street St. Catherine’s Catholic Church 41875 C Street DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 138 Name Location The Welty Store 28653 Old Town Front Street The Machado Store 28656 Old Town Front Street The Wolf Store 32467 Highway 79 (Temecula Parkway) Gonzalez Adobe 27665 Jefferson Ave The Earle Stanley Gardner Residence Pala Temecula Road (Pechanga Tribal Land) The Pujol Schoolhouse 29825 Santiago Road DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 139 This page is intentionally left blank ATTACHMENTS Attachment A: Sample Public Information Messaging For Immediate Release (Approximately 48-72 Hours Prior to Event) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 140 JURISDICTION NAME – The potential for INSERT INCIDENT is imminent for JURISDICTION NAME and its residents. In anticipation of a likely INSERT INCIDENT, residents are asked to secure or store all yard items that may become damaging projectiles. JURISDICTION NAME is prepared and has a plan in place to immediately respond following the incident. Once dangerous conditions subside and roads have been cleared of obstructions, residents should bring any debris to the public right-of-way for removal. The public right-of-way is the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement. Residents should separate clean, vegetative debris (woody debris such as limbs and shrubbery) from construction and demolition debris. Do not mix hazardous material, such as paint cans, aerosol sprays, batteries, or appliances with construction and demolition debris. Household garbage, tires or roof shingles cannot be combined with any storm debris. Do not place debris near a water meter vault, fire hydrant or any other above-ground utility. Only debris placed on the public right-of-way will be eligible for collection until further notice. If all debris is not picked up during the initial pass, residents should continue to push remaining debris to the public right-of-way for collection on subsequent passes. Residential debris drop-off locations may be available. Check the JURISDICTION NAME INSERT WEB SITE, APP, INSERT SOCIAL MEDIA SITE(S) for the location of these sites and the hours of operation or call INSERT NUMBER. The JURISDICTION NAME website will also provide JURISDICTION office closure times/date and garbage collection information. All reconstruction debris (debris resulting from rebuilding) is the responsibility of the homeowner. Those items must be dropped off at the INSERT LOCATION. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 141 #### For Immediate Release (Approximately 0-72 Hours Following Event) JURISDICTION NAME – The JURISDICTION NAME is beginning its recovery process in the wake of INSERT INCIDENT. The JURISDICTION NAME residents are asked to place any incident generated debris on the public right-of-way. The public right-of-way is the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement. Keep vegetative debris (woody debris such as limbs and shrubbery) separated from construction and demolition debris, as they will be collected separately. Bagged debris should not be placed on the public right-of-way, only loose debris will be collected. Any household hazardous waste, roof shingles or tires resulting f rom INSERT INCIDENT, may be eligible for removal and should be separated at the curb. Do not place near a water meter vault, fire hydrant or any other above-ground utility. Only debris placed on the public right-of-way will be eligible for collection until further notice. If all debris is not picked up during the initial pass, please continue to push remaining debris to the right-of-way for collection on subsequent passes. Household garbage collection will resume to its normal schedule on INSERT DATE AND TIME. Please check the JURISDICTION NAME INSERT DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 142 WEB SITE, APP, INSERT SOCIAL MEDIA SITE(S) for additional information and updates on the debris removal process. For more information, please call the JURISDICTION NAME debris hotline at INSERT NUMBER. #### For Immediate Release (72 hours Prior to final pass of debris removal) JURISDICTION NAME – Final preparations are being made for the third and potentially final pass for debris removal in the wake of INSERT INCIDENT. JURISDICTION NAME residents should have all debris in front of their homes on the public right- of-way (the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement) no later than INSERT DATE to be eligible for pick-up. JURISDICTION NAME will not be able to guarantee that debris placed on the public right-of-way after the specified deadline will be removed. Residents should continue to separate vegetative debris (woody debris such as limbs and shrubbery) and construction and demolition debris. Do not place debris near water meter vault, fire hydrant or any other above-ground utility. Hazardous household chemicals such as paint cans and batteries may be deposited at the INSERT LOCATION. You can follow the debris removal efforts by going to the JURISDICTION NAME INSERT WEB SITE, APP, INSERT SOCIAL MEDIA SITE(S), or by calling INSERT NUMBER. #### Debris Segregation Graphic SPANISH 1 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 143 Debris Segregation Graphic SPANISH 2 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 144 Attachment E: Right-of-Entry Permit RIGHT-OF-ENTRY PERMIT [For Providing Debris Removal on Private Property] _________________________________ (“Owner”), hereby permits the City of Temecula, and its officers, employees, agents, contractors and subcontractors (“City”), to enter upon Owner’s property commonly identified as <insert property address>, County of Riverside, State of California (“Premises”), subject to all licenses, easements, encumbrances, and claims of title affecting the Premises upon the following terms and conditions: 1. Grant of Right of Entry. Owner hereby grants the City a right of entry (“Permit”) over the Premises for the purpose of inspecting the Premises, testing materials on the Premises, removing and clearing any or all TYPE OR NAME OF INCIDENT generated debris of whatever nature including, but not limited to ash, vehicles, construction debris, trees, waste or other materials from the Premises, subject to the terms and conditions set forth in this Permit. It is fully understood that this Permit does not create any obligation on the City to perform inspection, testing or debris clearance. The owner understands that the City will undertake no cleanup action until the Right-of-Entry Permit is signed and returned. 2. Private Insurance Coverage. Most homeowners insurance policies have coverage to pay for the costs of removal of TYPE OF EVENT generated debris. Owner understands that in the event federal financial assistance is received by the Owner for purposes of inspection, testing or debris removal hereunder, federal law (42 U.S.C. § 5155, et seq.) requires Owner to reimburse the City for the cost of removing TYPE OR NAME OF INCIDENT generated debris to the extent covered in Owner’s insurance policy. Owner also understands that, when requested, Owner must provide a copy of the insurance policy, proof/statement of loss and settlement agreement from Owner’s insurance company to the City. Owner (_____does, ____ does not) have adequate homeowners or similar insurance coverage. If Owner indicates that Owner does not have such insurance, Owner certifies under penalty of perjury that there was no insurance in effect at the time of the TYPE OR NAME OF INCIDENT, which may provide coverage for the costs of inspection, testing or debris removal. 3. Duplication of Benefits. Owner (____ has, ____ has not) and (____ will, ____ will not) receive(d) any compensation for debris removal from any other source including, but not limited to the Small Business Administration (SBA), individual and family grant program, or any other pub lic assistance program but excluding insurance proceeds. The Owner will advise the City in writing within 10 days of receipt of any insurance settlements for debris removal. The Owner further agrees to reimburse the City within 30 days of receipt, from such proceeds, for the cost of the debris removal conducted by the City. In the event the cost of debris removal incurred by the City exceeds the insurance proceeds, the Owner will not be responsible for repaying the City the difference. If the insurance proceeds exceed the City’s cost of debris removal, the Owner should DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 145 verify with their insurance company as to whether the Owner may keep any excess proceeds. The Owner understands that all disaster-related funding, including that for debris removal from private property, is subject to audit. 4. Hold Harmless. The City shall not be liable for, and Owner shall indemnify and hold harmless the City, the County, the United States Government, the Federal Emergency Management Agency (FEMA), subcontractors, employees and volunteers, against any and all claims, deductibles, self-insured retentions, demands, liability, judgements, awards, fines, mechanics ’ liens, labor disputes, losses, damages, expenses, personal injury, charges or costs of any kind or character, including attorneys’ fees and court costs (herein collectively referred to as “Claims”), which arise out of or are in any way connected to actions arising out of this Permit, and hereby release, discharge and waive any claims and action, in law or equity, arising therefrom. Owner shall make Owner’s best efforts to mark any sewer lines, utilities, septic tanks and water lines located on the Premises. 5. No City Assumption of Liability for Remediation. In consideration of the assistance the City is providing to Owner under this Permit, at no cost to Owner, the City assumes no liability or responsibility, and Owner shall not seek to recover from the City, the United States Government, the Federal Emergency Management Agency (FEMA), the State of California, National Resource Conservation Service, CalFire, California Conservation Corps, California Department of Corrections and Rehabilitation or any of their officers, agencies, agents, contractors, subcontractors, employees and volunteers, the costs of any remediation of damages to the Premises incurred due to actions taken pursuant to this Permit. 6. City Agents. Any person, firm, or corporation authorized to work upon the Premises by the City shall be deemed to be the City’s agent, including but not limited to California Environmental Protection Agency and its contractors, National Resource Conservation Service, CalFire, California Conservation Corps, California Department of Corrections and Rehabilitation and shall be subject to all applicable terms hereof. 7. Authority. Owner represents and warrants that it has full power and authority to execute and fully perform its obligations under this Permit pursuant to its governing instruments, without the need for any further action, and that the person(s) executing this Permit o n behalf of Owner are the duly designated agents of Owner and are authorized to do so, and that fee title to the Premises vests solely in Owners. 8. Entire Agreement. This Permit constitutes the entire agreement between the parties with respect to the subject matter hereof, and all prior or contemporaneous agreements, understandings and representations, oral or written, are superseded. 9. Modification. The provisions of this Permit may not be modified, except by a written instrument signed by both parties. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 146 10. Partial Invalidity. If any provision of this Permit is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the Permit shall not be affected thereby. Each provision shall be valid and enforceable to the fullest extent permitted by law. 11. Successors and Assigns. This Permit shall bind and benefit the parties and their successors and assigns, except as may otherwise be provided herein. 12. Notices. Any notice required hereunder shall be provided as follow: For the City: Name: _______________________________ Department: _______________________________ Address: _______________________________ _______________________________ Phone _______________________________ For the Owner: Name: _______________________________ Department: _______________________________ Address: _______________________________ _______________________________ Phone _______________________________ IN WITNESS WHEREOF, Owner and City have executed this Permit effective as of _____________________(date). Owner: Property Address: ____________________________________ ____________________________________ By: ____________________________________ (signature) Phone #1: ___________________________ Phone #2:___________________________ Email address: ____________________________________ City: City of Temecula Riverside County, California By: ______________________________________ DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 147 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 148 Attachment F: Denial of Right-of-Entry Form DENIAL OF RIGHT-OF-ENTRY [For Providing Debris Removal on Private Property] I, _______________________________________ (“Owner”), am the owner of that real property commonly known as ADDRESS:__________________________________, County of Riverside, State of California (“Premises”), subject to all licenses, easements, encumbrances, and claims of title affecting the Premises. I have been advised of and understand the City of Temecula (“CITY”) in conjunction with various state agencies has developed an inspection and debris removal plan relating to the damage to the Premises caused by the TYPE OR NAME OF INCIDENT. The inspection and debris removal plan calls for the inspection, testing and removal of all incident - generated debris of whatever nature including but not limited to ash, vehicles, construction debris, trees, waste, or other materials from the Premises. I understand that as part of the inspection and debris removal plan, the City has sought my permission to enter the Premises. It is fully understood that this Permit does not create any obligation on the City to perform inspection, testing or debris clearance. By signing this form, I am denying consent to the City, and its officers, employees, and agents to enter upon the Premises, and I am accepting responsibility for the inspection, testing and removal of all TYPE OR NAME OF INCIDENT generated debris of whatever nature from the Premises in compliance with all Federal laws and regulations, State laws and regulations, and local codes and ordinances. For purposes of this document, “City Agents” are defined as any person, agency, firm, or corporation authorized to work upon the Premises by the City including but not limited to California Environmental Protection Agency and its contractors, National Resource Conservations Service, Cal Fire, California Conservation Corps, and California Department of Corrections and Rehabilitation. Owner represents and warrants that it has full power and authority to execute and fully perform its obligations under this Denial of Right-of-Entry, without the need for any further action, and that the person(s) executing the Denial of Right-of-Entry on behalf of Owner are the duly designated agents of Owner and are authorized to do so, and the fee title to the Premises vests solely in Owners. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 149 Date: ________________________________________ Owner: Property Address: _________________________________________________________ ________________________________________________________________________ By: ________________________________________________________________________ (signature) Phone #1: __________________________ Phone #2: _____________________________ Email address: ____________________________________________________________ DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 150 Attachment G: Equipment List Currently, the City of Temecula does not possess very many pieces of equipment that could be utilized for debris removal operations. If there is a large enough need, equipment is contracted out for use. City of Temecula Debris Operations Response Equipment Make Model Description DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 151 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 152 Attachment H: Stump Removal Information FEMA Public Assistance Program and Policy Guide FP 104-009-2 Chapter 7.I. B.3. Stump Removal Stump Removal For stumps that have 50 percent or more of the root-ball exposed, removal of the stump and filling the root-ball hole are eligible. If grinding a stump in-place is less costly than extraction, grinding the stump in-place is eligible. Stump removal in areas with known or high potential for archaeological resources usually requires that FEMA further evaluate and consult with SHPO or THPO. If the Applicant discovers any potential archeological resources during stump removal, the Applicant must immediately cease work and notify the local government and FEMA. Contracted Stump Removal FEMA only reimburses contracted costs charged on a per-stump basis if: • The stump is 2 feet or larger in diameter measured 2 feet above the ground; and • Extraction is required as part of the removal. The Applicant needs to ensure the price for stump removal includes extraction, transport, disposal, and filling the root-ball hole. For stumps that have less than 50 percent of the root-ball exposed, FEMA only provides PA funding to flush cut the item at ground level and dispose of the cut portion based on volume or weight. Grinding any residual stump is ineligible. For stumps smaller than 2 feet in diameter, or for stumps of any size that do not require extraction, FEMA only provides PA funding based on volume or weight as removal of these stumps does not require special equipment. If the Applicant claims reimburseme nt of these stumps on a per stump basis, FEMA limits PA funding based on a unit price for volume or tons, calculated using the Stump Conversion Table. If the Applicant incurs additional costs in picking up stumps 2 feet or larger in diameter that the contractor did not extract, it should complete the Hazardous Stump Worksheet and present documentation to substantiate the costs as reasonable based on the equipment required to perform the work. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 153 Documentation Requirements for Hazardous Limbs, Trees, and Stumps The Applicant must retain, and provide when requested, all of the following documentation to support the eligibility of contracted work to remove tree limbs, branches, stumps, or trees that are still in place: • Specifics of the immediate threat with the location (geographical coordinates in latitude, longitude) and photograph or video documentation that establishes the item is on public property (required, FEMA reviews a representative sample); • Quantity removed (Note: If a contractor charged an individual price for each limb, tree, or stump removed, FEMA requires the diameter of each item removed. For stumps, the measurement must be 2 feet up the trunk from the ground. For trees, it must be 4.5 f eet up from the ground.) (required); • Quantity, location, and source of material to fill root -ball holes (required); and • Equipment used to perform the work (required). Diameter to Volume Capacity FEMA quantifies the number of cubic yards of debris for each size of stump based on the following formula: [(Stump Diameter2 x 0.7854) x Stump Length] + [(Root-Ball Diameter2 x 0.7854) x Root-Ball Height] 46,656 • 0.7854 is one-fourth Pi and is a constant. • 46,656 is used to convert cubic inches to cubic yards and is a constant. The formula used to calculate the cubic yardage used the following factors, based upon findings in the field: • Stump diameter measured 2 feet up from the ground • Stump diameter to root-ball diameter ratio of 1:3.6 • Root-ball height of 31 inches DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 154 Stump Diameter (Inches) Debris Volume (Cubic Yards) Stump Diameter (Inches) Debris Volume (Cubic Yards) 6 0.3 46 15.2 7 0.4 47 15.8 8 0.5 48 16.5 9 0.6 49 17.2 10 0.7 50 17.9 11 0.9 51 18.6 12 1 52 19.4 13 1.2 53 20.1 14 1.4 54 20.9 15 1.6 55 21.7 16 1.8 56 22.5 17 2.1 57 23.3 18 2.3 58 24.1 19 2.6 59 24.9 20 2.9 60 25.8 21 3.2 61 26.7 22 3.5 62 27.6 23 3.8 63 28.4 24 4.1 64 29.4 25 4.5 65 30.3 26 4.8 66 31.2 27 5.2 67 32.2 28 5.6 68 33.1 29 6 69 34.1 30 6.5 70 35.1 31 6.9 71 36.1 32 7.3 72 37.2 33 7.8 73 38.2 34 8.3 74 39.2 35 8.8 75 40.3 36 9.3 76 41.4 37 9.8 77 42.5 38 10.3 78 43.6 39 10.9 79 44.7 40 11.5 80 45.9 41 12 81 47 42 12.6 82 48.2 43 13.3 83 49.4 44 13.9 84 50.6 45 14.5 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 155 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 156 Attachment I: FEMA 329 Debris Estimating Guide To review the latest FEMA Debris Estimating Guide, please visit the following link. https://www.fema.gov/sites/default/files/2020-07/fema_329_debris-estimating_field-guide_9- 1-2010.pdf A copy of this PDF can also be found on MS Teams in the file library. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 157 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 158 Attachment J: Disaster Debris Contract Guide FEMA Public Assistance Program and Policy Guide FP 104-009-2 Section V. G. Procurement and Contracting Requirements G. Procurement and Contracting Requirements FEMA provides PA funding for contract costs based on the terms of the contract if the Applicant meets Federal procurement and contracting requirements. This section provides information on Federal procurement and contracting requirements. The Public Assistance Grantee and Subgrantee Procurement Requirements Field Manual provides additional details regarding Federal procurement and contracting requirements. 1. Procurement Standards Applicants must comply with Federal procurement standards as a condition of receiving PA funding for contract costs for eligible work. Federal procurement standards for State and Territorial governments are different than those for Tribal and local governments and PNPs. State and Territorial government Applicants must follow the same policies and procedures they would use for procurements with non-Federal funds; comply with 2 CFR § 200.322, Procurement of recovered materials; and ensure that every purchase order or other contract includes any clauses required by 2 CFR § 200.326, Contract provisions. Non-State Applicants (Tribal and local governments and PNPs) must use their own documented procurement procedures that reflect applicable State, Territorial, Tribal, and local government laws and regulations, provided that the procurements conform to applicable Federal law and standards. This requirement applies to Tribal Governments even when the Tribe is a Recipient. Tribal and local governments and PNPs must conduct procurement transactions in a manner that complies with the following Federal standards: • Provide full and open competition; • Conduct all necessary affirmative steps to ensure the use of minority businesses, women’s business enterprises, and labor surplus area firms when possible; • Exclude contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals from competing for such procurements to ensure objective contractor performance and eliminate unfair competitive advantage; • Maintain written standards of conduct covering conflicts of interest and governing the performance of employees who engage in the selection, award, and administration of contracts; and • Maintain records sufficient to detail the history of the procurement. These records will include, but are not limited to: o Rationale for the method of procurement o Selection of contract type DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 159 o Contractor selection or rejection o The basis for the contract price Tribal and local governments and PNPs must use one of the following procurement methods: • Micro-purchase • Small purchase procedure • Sealed bid (formal advertising) • Competitive proposal FEMA may reimburse costs incurred under a contract procured through a noncompetitive proposal only when one or more of the following apply: • The item is only available from a single source; • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; • FEMA or the Recipient expressly authorizes a noncompetitive proposal in response to a written request from the Applicant; or • After solicitation of a number of sources, competition is determined inadequate. Tribal or local governments and PNPs must perform a cost or price analysis in connection with every procurement action in excess of the simplified acquisition threshold, including contract modifications. The method and degree of analysis depends on the fac ts surrounding the particular procurement situation. As a starting point, the Applicant must make independent estimates before receiving bids or proposals. Additionally, the Applicant must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where a cost analysis is performed. FEMA PA staff coordinate with FEMA’s Office of Chief Counsel when evaluating whether the Applicant complied with Federal procurement requirements. In the case of non-compliance with Federal procurement requirements, FEMA determines a reasonable cost for th e eligible work completed based on all available information and documentation. 2. Contracts FEMA reimburses costs incurred using three types of contract payment obligations: fixed -price, cost-reimbursement, and, to a limited extent, time and materials (T&M). The specific contract types related to each of these are described in FEMA’s Public Assistance Grantee and Subgrantee Procurement Requirements Field Manual. The Applicant must include required provisions in all contracts awarded and maintain oversight to ensure contractors perform according to the conditions and specifications of the contract and any purchase orders. FEMA does not reimburse costs incurred under a cost plus a percentage of cost contract or a contract with a percentage of construction cost method. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 160 FEMA advises against the use of T&M contracts and generally limits the use of these contracts to a reasonable time based on the circumstances during which the Applicant could not define a clear scope of work (SOW). T&M contracts do not provide incentives to the contractor for cost control or labor efficiency. Therefore, FEMA may reimburse costs incurred under a T&M contract only if all of the following apply: • No other contract was suitable; • The contract has a ceiling price that the contractor exceeds at its own risk; and • The Applicant provides a high degree of oversight to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. The Applicant should define the SOW as soon as possible to enable procurement of a more acceptable type of contract. The Davis Bacon Act, which requires “prevailing wage” payment to contracted workers based on the local union wage scale defined by the U.S. Department of Labor, does not apply to State, Territorial, Tribal, or local government contracts for PA-funded projects. However, if the Applicant incorporates prevailing wage rates as part of its normal practice for all contracts regardless of the funding source, then those rates are eligible. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 161 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 162 Attachment K: FEMA Force Account Equipment and Labor Summary Records DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 163 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 164 Attachment L: Landfill and End Use Facilities Riverside County Department of Waste Resources 14310 Frederick Street Moreno Valley, CA 92553 Phone: 951-486-3200 Website: www.rcwaste.org Site Name Operator Address Type of Goods Hours Days of Week Agromin Engineered Compost Facility Agromin 8270 Edison Avenue, Chino, CA 91762 Vegetative Waste / Composting 8:00 am – 5:00 pm Monday - Friday Badlands Riverside County Dept. of Waste Resources 31125 Ironwood Ave, Moreno Valley, CA 92555 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 6:00 am - 4:30 pm Monday - Saturday Lambs Canyon Riverside County Dept. of Waste Resources 16411 Lambs Canyon Road, Beaumont, CA 92223 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 6:00 am - 4:30 pm Monday - Saturday Perris Transfer Station CR&R 1706 Goetz Road, Perris, CA 92570 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 7:00 am – 2:00 pm Monday - Saturday Moreno Valley Transfer Station Waste Management 17700 Indian Street, Moreno Valley, CA 92551 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 7:00 am – 5:00 pm 7:00 am – 1:00 pm Monday – Friday Saturday Lake Elsinore HHW Facility Riverside County Dept. of Waste Resources 512 North Langstaff Street, Lake Elsinore, CA 92530 Used Oil and Filters, Latex/Oil-Based Paint, Fluorescent Tubes/Bulbs, Pesticides, Cleaners, BBQ & Camp Size Propane, Aerosol Cans, Antifreeze, Auto/Household Batteries, Garden Chemicals, Pool Chlorine, TVs and Computers, Electronic Waste, Sharps, Unused medication (except controlled substances) October - May: 9:00am to 2:00pm June - September: 7:00am to Noon First Saturday of Each Month DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 165 Site Name Operator Address Type of Goods Hours Days of Week Murrieta ABOP & Paint Care Facility Riverside County Dept. of Waste Resources 25315 Jefferson Ave. Murrieta, CA 92562 Antifreeze, Batteries (Household) Batteries (Auto) Used Oil and Filters, Latex and Oil- Based Paint (Household) 9:00 am 2:00 pm Monday through Saturday Moreno Valley ABOP & Paint Care Facility Riverside County Dept. of Waste Resources 31125 Ironwood Avenue, Moreno Valley, CA 92555 Antifreeze, Batteries (Household), Batteries (Auto), Used Oil and Filters, Latex and Oil- Based Paint (Household), Aerosols (Containing Product), Cooking Oil, Electronic Waste/TVs/Computers, Fluorescent Bulbs/Tubes, Mercury Containing Devices, Smoke Detectors 6:00 am - 4:30 pm Monday through Saturday DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 166 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 167 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 168 Attachment M: Federal Policies and Guidance Documents for Debris Operations Authority/Agency Document Description Link United States Congress 2 CFR Chapter I, Chapter II, Part 200, et al. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule 2 CFR Part 200 is an Office of Management and Budget (OMB) reform of regulations that apply to federal financial assistance, streamlining the language from eight existing OMB circulars into one consolidated set of guidance in the Code of Federal regulations. In the past, each Federal agency published its own administrative grant regulations in different volumes of the CFR. 2 CFR Part 200 provides guidance on the administrative aspects of federal grants (e.g. how grants are awarded, managed, audited, and closed-out). Administrative requirements associated with federal grants will be affected by the Super Circular. http://www.ecfr.gov/cgi- bin/text- idx?tpl=/ecfrbrowse/Title02/2 cfr200_main_02.tpl FEMA FEMA’s Implementation of 2 C.F.R. Part 200, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Super Circular” or “Omni Circular”) Provides guidance and information regarding FEMA’s implementation of Title 2, Part 200 of the Code of Federal Regulations and provides a high-level summary of some of the substantive changes that will impact all non-Federal entities that receive awards or subawards under the above listed programs. https://www.fema.gov/media- library-data/1419366341862- 296dd0cc30bbf64a6b45581 afe9d8b17/InformationBulleti n400_2CFRPart200_FINAL. pdf United States Congress Moving Ahead for Progress in the 21st Century Act (MAP-21) P.L. 112-141 MAP-21 was signed into law on July 6, 2012 by President Obama. MAP-21 creates a streamlined, performance-based, and multimodal program to address the many challenges facing the U.S. transportation system. These challenges include improving safety, maintaining infrastructure condition, reducing traffic congestion, improving efficiency of the system and freight movement, protecting the environment, and reducing delays in project delivery. MAP-21 required revisions to the Federal Highway Administration (FHWA) Emergency Relief (ER) Program. The ER program assists federal, state, and local governments with the expense of repairing serious damage to federal-aid and federal lands highways resulting from natural disasters or catastrophic failures. Unlike other highway programs, ER is funded by a https://www.fhwa.dot.gov/ma p21/ DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 169 Authority/Agency Document Description Link permanent authorization of $100 million per year. MAP-21 continues the ER program, with some changes in requirements: ◼ The State must apply and provide a complete list of project sites and costs within two years of the event; cost may not exceed the cost to repair or reconstruct a comparable facility. ◼ For emergency repairs, a 100 percent federal share is allowed during the first 180 days following a disaster. MAP-21 allows the Secretary to extend the time period if access to damaged areas is limited. ◼ Debris removal for major disasters declared under the Stafford Act will be funded by FEMA. ◼ Maintenance and operation of additional ferryboats or transit is eligible as a temporary substitute service. United States Congress Robert T Stafford Disaster Relief and Emergency Assistance Act as amended April 2013 The Stafford Act constitutes the statutory authority for most federal disaster response activities especially as they pertain to the Federal Emergency Management Agency (FEMA) and FEMA programs. This is the governing document for federal disaster assistance and is applicable throughout the recovery process. The Stafford Act was recently amended by the Sandy Recovery Improvement Act of 2013. https://www.fema.gov/disast ers/stafford-act United States Congress Sandy Recovery Improvement Act The President signed the Sandy Recovery Improvement Act into law in January 2013 to improve and streamline disaster assistance for Hurricane Sandy and for other purposes. As a result of this act, the Robert T Stafford Disaster Relief and Emergency Assistance Act was amended including alternative procedures for the FEMA PA program. The law authorizes several significant changes to the way FEMA may deliver disaster assistance under a variety of programs. The purpose of the Sandy Recovery Improvement Act is to: ◼ Reduce the cost of federal government assistance. ◼ Increase the administrative flexibility of the FEMA PA program. ◼ Expedite the process of providing and using the assistance. https://www.fema.gov/disast ers/sandy-recovery- improvement-act-2013 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 170 Authority/Agency Document Description Link FEMA Sandy Recovery Improvement Act of 2013 Fact Sheet This fact sheet provides an overview of the provisions of the Sandy Recovery Improvement Act of 2013. This fact sheet describes the PA Alternative Procedures described in the Sandy Recovery Improvement Act ◼ PA Alternative Procedures ✓ Permanent Work Alternative Procedures ✓ Debris Removal Work Alternative Procedures ◼ Hazard Mitigation ◼ Dispute Resolution Pilot Program ◼ Federal Assistance to Individuals and Households ◼ Unified Federal Review ◼ Small Project Threshold Review ◼ Essential Assistance ◼ Individual Assistance Factors ◼ Recommendations for Reducing Costs to Future Disasters https://www.fema.gov/media- library-data/1394805512529- 69dda27af3e128a1406387d 288fd162c/SRIA+Overview+ Fact+Sheet+and+Status+Up dated+03042014_508.pdf FEMA Public Assistance Program and Policy Guide FP 104-009-02 Provides detailed guidance on FEMA assistance programs and disaster debris management. https://www.fema.gov/public- assistance-policy-and- guidance FEMA Disaster Recovery Reform Act of 2018 The Disaster Recovery Reform Act of 2018 amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act. These reforms acknowledge the shared responsibility for disaster response and recovery, aim to reduce the complexity of FEMA, and build the nation’s capacity for the next catastrophic event. https://www.fema.gov/disast ers/disaster-recovery-reform- act-2018 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 171 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 172 Attachment N: FEMA Debris Management Plan Crosswalk / Checklist DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 173 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 174 Attachment O: Health and Safety Plan Health and Safety Strategy Purpose The purpose of this health and safety strategy is to provide recommended baseline safety provisions for disaster debris operations for the City of Temecula. Ultimately, health and safety are the responsibility of the staff and contracted parties involved in debris removal activities. This document will outline some of the general steps necessary to provide a safe work environment for the monitoring firm and debris removal contractors’ employees. In addition, this document will identify some representative work hazards and the appropriate measures to reduce risk of injury. 1.0 Dissemination of Information Temecula staff with responsibilities in debris management as well as monitoring firm and debris removal contractors’ project managers will be provided with this document and will be expected to disseminate the information and guidelines to their respective personn el. A copy of the document should be available for consultation. In addition, elements of the document will be reviewed periodically during the project to increase worker awareness. 2.0 Compliance The monitoring firm and debris removal contractors’ project managers are responsible for health and safety compliance of their respective personnel and subcontractors. Any crews or individuals that are not compliant shall be suspended from debris removal activities until the situation is remedied. Frequent offenders of safety policies and procedures will be dismissed from the project entirely. 3.0 Job Hazard Assessment Though debris removal activities are fairly similar among events, assessing the particular hazards of each disaster is an important part of maintaining health and safety for the debris removal workers. At a minimum, the following areas of focus should be c onsidered as part of job hazard assessment: ▪ Disaster Debris – Disasters that result in property damage typically generate large quantities of debris which must be collected and transported for disposal. The type of debris varies depending on the characteristics of the region (e.g., terrain, climate, dwelling and building types, population, etc.) and the debris-generating event (e.g. type, event strength, duration, etc.). In addition, the disaster debris produces a host of uneven surfaces, which must be negotiated. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 175 ▪ Debris Removal – Often the removal of disaster debris involves working with splintered, sharp edges of vegetative or construction material debris. Many disasters involve heavy rain or flooding. Consequently, disaster debris is damp and heavier than usual. As weights increase, so does the risk of injury. ▪ Removal Equipment – In most disasters, debris must be removed from the public right- of-way (ROW) to provide access for emergency vehicles and subsequent recovery efforts. Debris collection and removal requires the use of heavy equipment and power tools to trim, separate and clear disaster debris. ▪ Traffic Safety – The ROW is located primarily on publicly-maintained roads. As a result, much of the debris removal process takes place in traffic of varying levels of congestion. In addition, disasters often damage road signs, challenging safety on the road. ▪ Wildlife Awareness – Disasters are traumatic events for people as well as wildlife. Displaced animals, reptiles and insects pose a hazard to debris removal workers. ▪ Debris Disposal – After disaster debris is collected it is often transported to a Debris Management Site (DMS). Upon entry to a DMS, the monitoring firm will assess the volume of disaster debris being transported. The collection vehicle will then dispose of the disaster debris and the debris will be reduced either through a grinding operation or incineration. The DMS is a common area for injury. Response and recovery workers in this environment are more likely to be exposed to falling debris, heavy construction traffic, noise levels, dust, and airborne particles from the reduction process. ▪ Climate – Debris-generating disasters often occur in areas or seasons with extreme weather conditions. The effects of temperature and humidity on physical labor must be monitored, and proper work-rest intervals must be assessed. 4.0 Administrative and Engineering Controls The use of administrative and engineering controls can greatly reduce the threats to public health and safety in debris removal activities. Some common administrative and engineering controls used in the debris removal process are: Collection Operations ▪ Conduct debris removal operations during daylight hours only. ▪ Limit cleanup operations to one side of the road at a time. ▪ Limit collection work under overhead lines. ▪ Inspect piles before using heavy equipment to remove them to ensure that there are no hazardous obstructions. ▪ Make sure that all collection vehicles have properly functioning lights, horns, and backup alarms. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 176 ▪ Load collection vehicles properly (not overloaded or unbalanced). ▪ Cover and secure loads, if necessary. ▪ When monitoring the collection process, stay alert in traffic and use safe driving techniques. Power Tools ▪ Inspect all power tools before use. ▪ Do not use damaged or defective equipment. ▪ Use power tools for their intended purpose. ▪ Avoid using power tools in wet areas. Debris Reducing Machinery (Grinders/Woodchippers) ▪ Do not wear loose-fitting clothing. ▪ Follow the manufacturer’s guidelines and safety instructions. ▪ Guard the feed and discharge ports. ▪ Do not open access doors while equipment is running. ▪ Always chock the trailer wheels to restrict rolling. ▪ Maintain safe distances. ▪ Never reach into operating equipment. ▪ Use lock-out/tag out protocol when maintaining equipment. DMS/Disposal Operations ▪ Use jersey barriers and cones to properly mark traffic patterns. ▪ Use proper flagging techniques for directing traffic. ▪ Monitor towers must not exit into traffic and should have hand and guard rails to reduce trips and falls. ▪ Monitor towers must have properly constructed access stairways with proper treads and risers and proper ascent angle (4:1 height/width ratio). ▪ Monitor towers must be surrounded by jersey barriers which protect the tower and monitors from being struck by inbound or outbound collection vehicles. ▪ Monitor towers should be located upwind from dust and particulate generating activities. ▪ A water truck should spray the site daily to control airborne dust and debris. 5.0 Personal Protective Equipment Personal Protective Equipment (PPE) is the last resort to providing a safe working environment for workers. PPE works to reduce the risk of injury by creating a protective barrier between the individuals and work-place hazards. Proper use of PPE includes using PPE for its intended purpose. For example, using the wrong type of respirator might expose the worker to carcinogenic particulates. Properly fitting the equipment to the user may require examination by a medical professiona l. PPE that does not fit DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 177 well will not provide maximum protection and will decrease the likelihood of the individual continuing to use the equipment. In addition, improper use may result in serious injury or death. The proper use of the equipment is outlined in detail in the manufacturer’s instructions. The following PPE may be applicable in standard ROW, Right -of-Entry, and vegetative and construction & demolition debris removal activities: ▪ Head Protection – Equipment designed to provide protection for an individual’s head against hazards such as falling objects or the possibility of striking one’s head against low hanging objects. PPE used to protect the head must comply with American National Standards Institute (ANSI) Z89.1-1986, “American National Standard for Personnel Protection – Protective Headwear for Industrial Workers – Requirements.” ▪ Foot Protection – Equipment designed to provide protection for an individual’s feet and toes against hazards such as falling or rolling objects, objects that may pierce the sole or upper section of the foot, etc. PPE used to protect the feet and toes must comply with ANSI Z-41-1991, “American National Standard for Personal Protection – Protective Footwear.” ▪ Hand Protection – Equipment designed to provide protection for an individual’s hands against hazards such as sharp or abrasive surfaces. The proper hand protection necessary is dependent upon the situation and characteristics of the gloves. For instance, specific gloves would be used for protection against electrical hazards while the same gloves may not be appropriate in dealing with sharp or abrasive surfaces. ▪ Vision/Face Protection – Equipment designed to provide protection for an individual’s eyes or face against hazards such as flying objects. PPE used to protect eyes and face must comply with ANSI Z87.1-1989, “American National Standard Practice for Occupational and Educational Eye and Face Protection.” Again, the proper eye/face protection necessary is dependent upon the situation and characteristics of the equipment. For instance, eye and face protection used by individuals who are welding may not be approp riate for individuals operating a woodchipper. ▪ Hearing Protection – Equipment designed to provide protection for an individual’s hearing against prolonged exposure to high noise levels. According to OSHA, the permissible level of sound is an average of 90 decibels over the course of an eight (8) hour workday. Above that sound exposure level, hearing protection is required. PPE used to protect hearing must comply with ANSI S3.19-1974, “American National Standard Practice for Personal Protection – Hearing Protection.” ▪ Respiratory Protection – Equipment designed to provide protection for an individual’s respiratory system against breathing air contaminated with hazardous gases, vapors, airborne particles, etc. PPE used to protect the respiratory system must comply with ANSI DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 178 Z88.2-1992. In addition, the use of respiratory protection requires a qualitative fit test and, in some cases, a pulmonary functions test by a licensed medical professional. 6.0 PPE Debris Removal Activity PPE requirements are made based upon the results of the job hazards assessment. The following list of PPE is organized by debris removal activity and is meant to be a representative list. Specific PPE requirements vary from location to location. In general, individuals involved in the debris removal process should personally monitor water consumption to avoid dehydration and use appropriate skin protection (breathable clothes, light colors, sunscreen, etc.). Ultimately, the selection of PPE is the responsibility of the monitoring firm and debris removal contractors’ project managers. Debris Collection Monitoring The hazards of disaster debris collection monitoring include, but are not limited to struck by vehicles, falls or trips on uneven surfaces, cuts, abrasions, or punctures from vegetative or C&D sharps. PPE requirements include: ▪ Reflective vest; ▪ Foot protection (rugged shoes or boots, steel toe and shank if required); and ▪ Long pants. Debris Disposal Monitoring The hazards of disaster debris disposal monitoring include but are not limited to: struck by or caught in/between vehicles, falls or trips on stairs or uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps and struck by falling disast er debris. Monitor towers must be equipped with a first aid kit. PPE requirements include: ▪ Reflective vest; ▪ Foot protection (rugged shoes or boots, steel toe if required); ▪ Long pants; and ▪ Hard Hat. Debris Removal The hazards of disaster debris removal include, but are not limited to struck by vehicles, falls or trips on uneven surfaces, cuts, abrasions, or punctures from vegetative or C&D sharps and airborne debris. In addition, PPE requirements include: ▪ Reflective vest ▪ Vision and hearing protection ▪ Foot protection (rugged shoes or boots, steel toe and shank if required) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 179 ▪ Long pants Debris Disposal and Reduction The hazards of disaster debris disposal and reduction include but are not limited to: struck by or caught in/between vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps, struck by falling disaster debris and airborne particles. PPE requirements include: ▪ Reflective Vest ▪ Foot protection (rugged shoes or boots, steel toe if required) ▪ Vision and hearing protection ▪ Long pants ▪ Hard hat Debris Cutting and Trim Work The hazards of disaster debris cutting and trimming work include but are not limited to: struck by or caught in/between vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from power tools, vegetative or C&D sharps, struck by falling disaster debris and airborne particles. PPE requirements include: ▪ Reflective vest ▪ Hand and foot protection (rugged shoes or boots, steel toe if required) ▪ Vision and hearing protection ▪ Long pants ▪ Gloves ▪ Hard hat 7.0 In the Event of Injury In an emergency injury situation, immediately call 911 or transport the injured worker to the emergency room. If the injury is not an emergency, render first aid based on the level of your requisite training and ability and seek medical care or consultation as needed. City of Temecula employees should report the injury to their supervisor, the project safety officer, and follow instructions from Risk Management regarding the reporting of the injury. Contractors should report any injuries to their supervisor as well as the project safety officer. For additional information regarding health and safety requirements, please contact your supervisor or the project safety officer. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 180 Attachment P: Truck Certification Form and Instructions DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 181 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 182 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 183 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 184 Attachment Q: Sample Load Ticket DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 185 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 186 Pro j e c t ( A p p . / D i s . / P r o g . ) Tr u c k N u m b e r Ho u s e N u m b e r Str e e t / O r i g i n Co r r e c t Z o n e De b r i s C l a s s Co r r e c t D a t e s & T i m e s Dis p o s a l S i t e Lo a d C a l l / W e i g h t A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P Page ____ of ____ Disposal Monitor #Check-out Supervisor Signature # ©2018 Tetra Tech, Inc All Rights Reserved DISPOSAL MONITOR LOG Project Site Date QC Monitor # TICKET # COLLECTION MONITOR # Last Name Legend =All Good Initials =Fixed X =Problem TRUCK #CAP %ERROR NOTEARRIVALCONFORMCODE DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 187 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 188 Attachment R: Debris Hauler Scope of Work For a detailed review of the Scope of Work, contact the Office of Emergency Management who will have a copy of the Debris Removal Contract on file. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 189 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 190 Attachment S: Site Assessment Checklist for Statewide EPP DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 191 Item No. 7 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Ron Moreno, Director of Public Works/City Engineer DATE: October 22, 2024 SUBJECT: Approve Transportation Uniform Mitigation Fee (TUMF) Improvement and Related Credit Reimbursement Agreement for Altair Development ______________________________________________________________________________ PREPARED BY: Anissa Sharp, Management Analyst Brooke Fagan, Engineering Technician II RECOMMENDATION: That the City Council take the following actions: 1. Approve the attached TUMF Improvement Credit and Reimbursement Agreements between the City of Temecula, WRCOG and SB Altair, LLC for the Altair Development in substantially the same format as attached. 2. Authorize the City Manager to approve and execute all necessary documents related to the agreement. BACKGROUND: SB Altair, LLC, the developer of Altair, desires to enter into a TUMF Credit and Reimbursement Agreement (“Agreement”) with the City and WRCOG to ensure SB Altair, LLC’s eligibility to offset their TUMF obligation in return for the construction of the Western Bypass Road (a regional, four-lane arterial roadway) from Rancho California Road to SR-79 (1.48 miles) and the construction of the Western Bypass Bridge (which connects the Western Bypass Road to Temecula Parkway and the Interstate 15 freeway). The amount Altair is obligated to pay to the City (pursuant to Chapter 15.08 of the Te mecula Municipal Code) as part of the TUMF Program is Seven Million One Hundred Nineteen Thousand Five Hundred Sixty dollars ($7,119,560) (“TUMF Obligation”). This TUMF Obligation shall be initially determined under the TUMF fee schedule in effect for the City at the time Altair submits a building permit application for the Project. Notwithstanding, this TUMF Obligation does not have to be paid until the Certificate of Occupancy is obtained. The City and SB Altair, LLC desire to enter into this Agreement for the following purposes: (1) to provide for the timely delivery of the TUMF Improvements, (2) to ensure that delivery of the TUMF Improvements is undertaken as if the TUMF Improvements were constructed under the direction and authority of the City, (3) to provide a means by which the Developer’s costs for project delivery of the TUMF Improvements and related right-of-ways is offset against Developer’s obligation to pay the applicable TUMF for the Project in accordance with the TUMF Administrative Plan adopted by WRCOG, and (4) to provide a means, subject to the separate approval of WRCOG, for Developer to be reimbursed to the extent the actual and authorized costs for the delivery of the TUMF Improvements exceeds Developer's TUMF obligation. Credit Offset of TUMF Obligation: The amount of the Credit shall be applied after SB Altair, LLC has initiated the process of project delivery of TUMF Improvements to the lowest responsible bidder in accordance with the Agreement. The dollar amount of the Credit shall be equal to the lesser of: (A) the bid amount set forth in the contract awarded to the lowest responsible bidder, or (B) the unit cost assumptions for the TUMF Improvement in effect at the time of the contract award, as such assumptions are identified and determined in the most recent TUMF Nexus Study and the TUMF Administrative Plan adopted by WRCOG (“Unit Cost Assumptions”). TUMF reimbursements are not guaranteed by WRCOG and will be considered annually with other regional TUMF priorities. FISCAL IMPACT: The objective of the TUMF Improvement Credit and Reimbursement Agreements is to keep the TUMF dollars within the local jurisdictions by requiring developers to construct the TUMF improvements rather than paying the TUMF obligation to WRCOG. By keeping the TUMF dollars local, the City ensures that the improvements within Altair are completed when they are needed rather than having to compete with other communities for project funding. ATTACHMENTS: TUMF Improvement Credit and Reimbursement Agreement IMPROVEMENT AND CREDIT / REIMBURSEMENT AGREEMENT TRANSPORTATION UNIFORM MITIGATION FEE PROGRAM This IMPROVEMENT AND CREDIT AGREEMENT (“Agreement”) is entered into this ___ day of ___________________, 20___, (the “Effective Date”) by and between the City of Temecula, a California municipal corporation (“AGENCY”), and SB Altair, LLC, a Delaware Limited Liability Company, with its principal place of business at 3200 Park Center Drive, Suite 1000, Costa Mesa, California (“Developer”). AGENCY and Developer are sometimes hereinafter referred to individually as “Party” and collectively as “Parties”. RECITALS WHEREAS, Developer owns 251.41 acres of real property located within the AGENCY of Temecula, California, which is more specifically described in the legal description set forth in Exhibit “A”, attached hereto and incorporated herein by this reference (“Property”); WHEREAS, Developer has requested from AGENCY-certain entitlements and/or permits for the construction of improvements on the Property, which are more particularly described as the Altair Specific plan located within Tentative Tract Map No. 36959 which allows for the development of up to 1,082 single-family and multi-family homes, (“Project”); WHEREAS, the AGENCY is a member agency of the Western Riverside Council of Governments (“WRCOG”), a joint powers agency comprised of the County of Riverside and 18 cities located in Western Riverside County. WRCOG is the administrator for the Transportation Uniform Mitigation Fee (“TUMF”) Program; WHEREAS, as part of the TUMF Program, the AGENCY has adopted “Transportation Uniform Mitigation Fee Nexus Study: 2016 Update” (“2016 Nexus Study”) WHEREAS, as a condition to AGENCY’s approval of the Project, AGENCY has required Developer to construct certain street and transportation system improvement(s) of regional importance (“TUMF Improvements”); WHEREAS, pursuant to the TUMF Program, the AGENCY requires Developer to pay the TUMF which covers the Developer’s fair share of the costs to deliver those TUMF Improvements that help mitigate the Project’s traffic impacts and burdens on the Regional System of Highways and Arterials (also known as the “TUMF Network”), generated by the Project and that are necessary to protect the safety, health and welfare of persons that travel to and from the Project using the TUMF Network; WHEREAS, the TUMF Improvements have been designated as having Regional or Zonal Significance as further described in the 2016 Nexus Study and the 5 year Transportation Improvement Program as may be amended; WHEREAS, AGENCY and Developer now desire to enter into this Agreement for the following purposes: (1) to provide for the timely delivery of the TUMF Improvements, (2) to ensure that delivery of the TUMF Improvements is undertaken as if the TUMF Improvements were constructed under the direction and authority of the AGENCY, (3) to provide a means by -2- which the Developer’s costs for project delivery of the TUMF Improvements and related right- of-ways is offset against Developer’s obligation to pay the applicable TUMF for the Project in accordance with the TUMF Administrative Plan adopted by WRCOG, and (4) to provide a means, subject to the separate approval of WRCOG, for Developer to be reimbursed to the extent the actual and authorized costs for the delivery of the TUMF Improvements exceeds Developer's TUMF obligation. NOW, THEREFORE, for the purposes set forth herein, and for good and valuable consideration, the adequacy of which is hereby acknowledged, Developer and AGENCY hereby agree as follows: TERMS 1.0 Incorporation of Recitals. The Parties hereby affirm the facts set forth in the Recitals above and agree to the incorporation of the Recitals as though fully set forth herein. 2.0 Construction of TUMF Improvements. Developer shall construct or have constructed at its own cost, expense, and liability certain street and transportation system improvements generally described as the construction of Western Bypass Road (a regional, four-lane arterial roadway) from Rancho California Road to SR-79 (1.48 miles) and the construction of the Western Bypass Bridge (which connects the Western B ypass Road to Temecula Parkway and the Interstate 15 freeway), and as shown more specifically on the plans, profiles, and specifications which have been or will be prepared by or on behalf of Developer and approved by AGENCY, and which are incorporated herein by this reference (“TUMF Improvements”). Construction of the TUMF Improvements shall include any transitions and/or other incidental work deemed necessary for drainage or public safety. Developer shall be responsible for the replacement, relocation, or removal of any component of any existing public or private improvement in conflict with the construction or installation of the TUMF Improvements. Such replacement, relocation, or removal shall be performed to the complete satisfaction of AGENCY and the owner of such improvement. Developer further promises and agrees to provide all equipment, tools, materials, labor, tests, design work, and engineering services necessary to fully and adequately complete the TUMF Improvements. 2.1 Pre-approval of Plans and Specifications. Developer is prohibited from commencing work on any portion of the TUMF Improvements until all plans and specifications for the TUMF Improvements have been submitted to and approved by AGENCY. Approval by AGENCY shall not relieve Developer from ensuring that all TUMF Improvements conform with all other requirements and standards set forth in this Agreement. 2.2 Permits and Notices. Prior to commencing any work, Developer shall, at its sole cost, expense, and liability, obtain all necessary permits and licenses and give all necessary and incidental notices required for the lawful construction of the TUMF Improvements and performance of Developer’s obligations under this Agreement. Developer shall conduct the work in full compliance with the regulations, rules, and other requirements contained in any permit or license issued to Developer. -3- 2.3 Public Works Requirements. In order to insure that the TUMF Improvements will be constructed as if they had been constructed under the direction and supervision, or under the authority of, AGENCY, Developer shall comply with all of the following requirements with respect to the construction of the TUMF Improvements: (a) Developer shall obtain bids for the construction of the TUMF Improvements, in conformance with the standard procedures and requirements of AGENCY with respect to its public works projects, or in a manner which is approved by the Public Works Department. (b) The contract or contracts for the construction of the TUMF Improvements shall be awarded to the responsible bidder(s) submitting the lowest responsive bid(s) for the construction of the TUMF Improvements. (c) Developer shall require, and the specifications and bid and contract documents shall require, all such contractors to pay prevailing wages (in accordance with Articles 1 and 2 of Chapter 1, Part 7, Division 2 of the Labor Code) and to otherwise comply with applicable provisions of the Labor Code, the Government Code and the Public Contract Code relating to public works projects of cities/counties and as required by the procedures and standards of AGENCY with respect to the construction of its public works projects or as otherwise directed by the Public Works Department. (d) All such contractors shall be required to provide proof of insurance coverage throughout the term of the construction of the TUMF Improvements which they will construct in conformance with AGENCY’s standard procedures and requirements. (e) Developer and all such contractors shall comply with such other requirements relating to the construction of the TUMF Improvements which AGENCY may impose by written notification delivered to Developer and each such contractor at any time, either prior to the receipt of bids by Developer for the construction of the TUMF Improvements, or, to the extent required as a result of changes in applicable laws, during the progress of construction thereof. Developer shall provide proof to AGENCY, at such intervals and in such form as AGENCY may require that the foregoing requirements have been satisfied as to the TUMF Improvements. 2.4 Quality of Work; Compliance With Laws and Codes. The construction plans and specifications for the TUMF Improvements shall be prepared in accordance with all applicable federal, state and local laws, ordinances, regulations, codes, standards, and other requirements. The TUMF Improvements shall be completed in accordance with all approved maps, plans, specifications, standard drawings, and special amendments thereto on file with AGENCY, as well as all applicable federal, state, and local laws, ordinances, regulations, codes, standards, and other requirements applicable at the time work is actually commenced. 2.5 Standard of Performance. Developer and its contractors, if any, shall perform all work required, constructing the TUMF Improvements in a skillful and workmanlike manner, and consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Developer represents and maintains that it or its -4- contractors shall be skilled in the professional calling necessary to perform the work. Developer warrants that all of its employees and contractors shall have sufficient skill and experience to perform the work assigned to them, and that they shall have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the work, and that such licenses, permits, qualifications and approvals shall be maintained throughout the term of this Agreement. 2.6 Alterations to TUMF Improvements. All work shall be done and the TUMF Improvements completed as shown on approved plans and specifications, and any subsequent alterations thereto. If during the course of construction and installation it is determined that the public interest requires alterations in the TUMF Improvements, Developer shall undertake such design and construction changes as may be reasonably required by AGENCY. Any and all alterations in the plans and specifications and the TUMF Improvements to be completed may be accomplished without first giving prior notice thereof to Developer’s surety for this Agreement. 3.0 Maintenance of TUMF Improvements. AGENCY shall not be responsible or liable for the maintenance or care of the TUMF Improvements until AGENCY approves and accepts them. AGENCY shall exercise no control over the TUMF Improvements until accepted. Any use by any person of the TUMF Improvements, or any portion thereof, shall be at the sole and exclusive risk of Developer at all times prior to AGENCY’s acceptance of the TUMF Improvements. Developer shall maintain all of the TUMF Improvements in a state of good repair until they are completed by Developer and approved and accepted by AGENCY, and until the security for the performance of this Agreement is released. It shall be Developer’s responsibility to initiate all maintenance work, but if it shall fail to do so, it shall promptly perform such maintenance work when notified to do so by AGENCY. If Developer fails to properly prosecute its maintenance obligation under this section, AGENCY may do all work necessary for such maintenance and the cost thereof shall be the responsibility of Developer and its surety under this Agreement. AGENCY shall not be responsible or liable for any damages or injury of any nature in any way related to or caused by the TUMF Improvements or their condition prior to acceptance. 4.0 Fees and Charges. Developer shall, at its sole cost, expense, and liability, pay all fees, charges, and taxes arising out of the construction of the TUMF Improvements, including, but not limited to, all plan check, design review, engineering, inspection, sewer treatment connection fees, and other service or impact fees established by AGENCY. 5.0 AGENCY Inspection of TUMF Improvements. Developer shall, at its sole cost, expense, and liability, and at all times during construction of the TUMF Improvements, maintain reasonable and safe facilities and provide safe access for inspection by AGENCY of the TUMF Improvements and areas where construction of the TUMF Improvements is occurring or will occur. 6.0 Liens. Upon the expiration of the time for the recording of claims of liens as prescribed by Sections 8412 and 8414 of the Civil Code with respect to the TUMF Improvements, Developer shall provide to AGENCY such evidence or proof as AGENCY shall require that all persons, firms and corporations supplying work, labor, materials, supplies and equipment to the construction of the TUMF Improvements, have been paid, and that no claims of liens have been recorded by or on behalf of any such person, firm or corporation. Rather than await the -5- expiration of the said time for the recording of claims of liens, Developer may elect to provide to AGENCY a title insurance policy or other security acceptable to AGENCY guaranteeing that no such claims of liens will be recorded or become a lien upon any of the Property. 7.0 Acceptance of TUMF Improvements; As-Built or Record Drawings. If the TUMF Improvements are properly completed by Developer and approved by AGENCY, and if they comply with all applicable federal, state and local laws, ordinances, regulations, codes, standards, and other requirements, AGENCY shall be authorized to accept the TUMF Improvements. AGENCY may, in its sole and absolute discretion, accept fully completed portions of the TUMF Improvements prior to such time as all of the TUMF Improvements are complete, which shall not release or modify Developer’s obligation to complete the remainder of the TUMF Improvements. Upon the total or partial acceptance of the TUMF Improvements by AGENCY, Developer shall file with the Recorder’s Office of the County of Riverside a notice of completion for the accepted TUMF Improvements in accordance with California Civil Code sections 8182, 8184, 9204, and 9208 (“Notice of Completion”), at which time the accepted TUMF Improvements shall become the sole and exclusive property of AGENCY without any payment therefore. Notwithstanding the foregoing, AGENCY may not accept any TUMF Improvements unless and until Developer provides one (1) set of “as-built” or record drawings or plans to the AGENCY for all such TUMF Improvements. The drawings shall be certified and shall reflect the condition of the TUMF Improvements as constructed, with all changes incorporated therein. 8.0 Warranty and Guarantee. Developer hereby warrants and guarantees all the TUMF Improvements against any defective work or labor done, or defective materials furnished in the performance of this Agreement, including the maintenance of the TUMF Improvements, for a period of one (1) year following completion of the work and acceptance by AGENCY (“Warranty”). During the Warranty, Developer shall repair, replace, or reconstruct any defective or otherwise unsatisfactory portion of the TUMF Improvements, in accordance with the current ordinances, resolutions, regulations, codes, standards, or other requirements of AGENCY, and to the approval of AGENCY. All repairs, replacements, or reconstruction during the Warranty shall be at the sole cost, expense, and liability of Developer and its surety. As to any TUMF Improvements which have been repaired, replaced, or reconstructed during the Warranty, Developer and its surety hereby agree to extend the Warranty for an additional one (1) year period following AGENCY’s acceptance of the repaired, replaced, or reconstructed TUMF Improvements. Nothing herein shall relieve Developer from any other liability it may have under federal, state, or local law to repair, replace, or reconstruct any TUMF Improvement following expiration of the Warranty or any extension thereof. Developer’s warranty obligation under this section shall survive the expiration or termination of this Agreement. 9.0 Administrative Costs. If Developer fails to construct and install all or any part of the TUMF Improvements, or if Developer fails to comply with any other obligation contained herein, Developer and its surety shall be jointly and severally liable to AGENCY for all administrative expenses, fees, and costs, including reasonable attorney’s fees and costs, incurred in obtaining compliance with this Agreement or in processing any legal action or for any other remedies permitted by law. 10.0 Default; Notice; Remedies. -6- 10.1 Notice. If Developer neglects, refuses, or fails to fulfill or timely complete any obligation, term, or condition of this Agreement, or if AGENCY determines there is a violation of any federal, state, or local law, ordinance, regulation, code, standard, or other requirement, AGENCY may at any time thereafter declare Developer to be in default or violation of this Agreement and make written demand upon Developer or its surety, or both, to immediately remedy the default or violation (“Notice”). Developer shall substantially commence the work required to remedy the default or violation within five (5) days of the Notice. If the default or violation constitutes an immediate threat to the public health, safety, or welfare, AGENCY may provide the Notice verbally, and Developer shall substantially commence the required work within twenty-four (24) hours thereof. Immediately upon AGENCY’s issuance of the Notice, Developer and its surety shall be liable to AGENCY for all costs of construction and installation of the TUMF Improvements and all other administrative costs or expenses as provided for in this Section 10.0 of this Agreement. 10.2 Failure to Remedy; AGENCY Action. If the work required to remedy the noticed default or violation is not diligently prosecuted to a completion acceptable to AGENCY within the time frame contained in the Notice, AGENCY may complete all remaining work, arrange for the completion of all remaining work, and/or conduct such remedial activity as in its sole and absolute discretion it believes is required to remedy the default or violation. All such work or remedial activity shall be at the sole and absolute cost, expense, and liability of Developer and its surety, without the necessity of giving any further notice to Developer or surety. AGENCY’s right to take such actions shall in no way be limited by the fact that Developer or its surety may have constructed any of the TUMF Improvements at the time of AGENCY’s demand for performance. In the event AGENCY elects to complete or arrange for completion of the remaining work and the TUMF Improvements, AGENCY may require all work by Developer or its surety to cease in order to allow adequate coordination by AGENCY. 10.3 Other Remedies. No action by AGENCY pursuant to this Section 10.0 et seq. of this Agreement shall prohibit AGENCY from exercising any other right or pursuing any other legal or equitable remedy available under this Agreement or any federal, state, or local law. AGENCY may exercise its rights and remedies independently or cumulatively, and AGENCY may pursue inconsistent remedies. AGENCY may institute an action for damages, injunctive relief, or specific performance. 11.0 Security; Surety Bonds. Prior to the commencement of any work on the TUMF Improvements, Developer or its contractor shall provide AGENCY with surety bonds in the amounts and under the terms set forth below (“Security”). The amount of the Security shall be based on the estimated actual costs to construct the TUMF Improvements, as determined by AGENCY after Developer has awarded a contract for construction of the TUMF Improvements to the lowest responsive and responsible bidder in accordance with this Agreement (“Estimated Costs”). If AGENCY determines, in its sole and absolute discretion, that the Estimated Costs have changed, Developer or its contractor shall adjust the Security in the amount requested by AGENCY. Developer’s compliance with this Section 11.0 et seq. of this Agreement shall in no way limit or modify Developer’s indemnification obligation provided in Section 12.0 of this Agreement. -7- 11.1 Performance Bond. To guarantee the faithful performance of the TUMF Improvements and all the provisions of this Agreement, to protect AGENCY if Developer is in default as set forth in Section 10.0 et seq. of this Agreement, and to secure the one-year guarantee and warranty of the TUMF Improvements, Developer or its contractor shall provide AGENCY a faithful performance bond in an amount which sum shall be not less than one hundred percent (100%) of the Estimated Costs. The AGENCY may, in its sole and absolute discretion, partially release a portion or portions of the security provided under this section as the TUMF Improvements are accepted by AGENCY, provided that Developer is not in default on any provision of this Agreement and the total remaining security is not less than ten percent (10%) of the Estimated Costs. All security provided under this section shall be released at the end of the Warranty period, or any extension thereof as provided in Section 11.0 of this Agreement, provided that Developer is not in default on any provision of this Agreement. 11.2 Labor & Material Bond. To secure payment to the contractors, subcontractors, laborers, materialmen, and other persons furnishing labor, materials, or equipment for performance of the TUMF Improvements and this Agreement, Developer or its contractor shall provide AGENCY a labor and materials bond in an amount which sum shall not be less than one hundred percent (100%) of the Estimated Costs. The security provided under this section may be released by written authorization of AGENCY after six (6) months from the date AGENCY accepts the TUMF Improvements. The amount of such security shall be reduced by the total of all stop notice or mechanic’s lien claims of which AGENCY is aware, plus an amount equal to twenty percent (20%) of such claims for reimbursement of AGENCY’s anticipated administrative and legal expenses arising out of such claims. 11.3 Additional Requirements. The surety for any surety bonds provided as Security shall have a current A.M. Best rating of at least “A” and FSC -VIII, shall be licensed to do business in California, and shall be satisfactory to AGENCY. As part of the obligation secured by the Security and in addition to the face amount of the Security, Developer, its contractor or the surety shall secure the costs and reasonable expenses and fees, including reasonable attorney’s fees and costs, incurred by AGENCY in enforcing the obligations of this Agreement. Developer, its contractor and the surety shall stipulate and agree that no change, extension of time, alteration, or addition to the terms of this Agreement, the TUMF Improvements, or the plans and specifications for the TUMF Improvements shall in any way affect its obligation on the Security. 11.4 Evidence and Incorporation of Security. Evidence of the Security shall be provided on the forms set forth in Exhibit “B”, unless other forms are deemed acceptable by the AGENCY, and when such forms are completed to the satisfaction of AGENCY, the forms and evidence of the Security shall be attached hereto as Exhibit “B” and incorporated herein by this reference. 12.0 Indemnification. Developer shall defend, indemnify, and hold harmless AGENCY, the Western Riverside Council of Governments (WRCOG), their elected officials, board members, employees, and agents from any and all actual or alleged claims, demands, causes of action, liability, loss, damage, or injury to property or persons, including wrongful death, whether imposed by a court of law or by administrative action of any federal, state, or local governmental agency, arising out of or incident to any acts, omissions, negligence, or willful misconduct of -8- Developer, its employees, contractors, or agents in connection with the performance of this Agreement, or arising out of or in any way related to or caused by the TUMF Improvements or their condition prior to AGENCY’s approval and acceptance of the TUMF Improvements (“Claims”). This indemnification includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys fees, and related costs or expenses, and the reimbursement of AGENCY, WRCOG, their elected officials, board members, employees, and/or agents for all legal expenses and costs incurred by each of them. This indemnification excludes only such portion of any Claim which is caused solely and exclusively by the negligence or willful misconduct of AGENCY as determined by a court or administrative body of competent jurisdiction. Developer’s obligation to indemnify shall survive the expiration or termination of this Agreement, and shall not be restricted to insurance proceeds, if any, received by AGENCY, WRCOG, their elected officials, board members, employees, or agents. 13.0 Insurance. 13.1 Types; Amounts. Developer shall procure and maintain, and shall require its contractors to procure and maintain, during performance of this Agreement, insurance of the types and in the amounts described below (“Required Insurance”). If any of the Required Insurance contains a general aggregate limit, such insurance shall apply separately to this Agreement or be no less than two times the specified occurrence limit. 13.1.1 General Liability. Occurrence form general liability insurance at least as broad as Insurance Services Office Form CG 00 01, or equivalent form, with an occurance limit of Two Million Dollars ($2,000,000) and aggregate limit of Four Million Dollars ($4,000,000) for bodily injury, personal injury, and property damage. 13.1.2 Business Automobile Liability. Business automobile liability insurance at least as broad as Insurance Services Office Form CA 00 01 (coverage symbol 1 – any auto), or equivalent form, with a combined single limit of not less than One Million Dollars ($1,000,000) per occurrence. Such insurance shall include coverage for the ownership, operation, maintenance, use, loading, or unloading of any auto owned, leased, hired, or borrowed by the insured or for which the insured is responsible. 13.1.3 Workers’ Compensation. Workers’ compensation insurance with limits as required by the Labor Code of the State of California and employers’ liability insurance with limits of not less than One Million Dollars ($1,000,000) per occurrence, at all times during which insured retains employees. 13.1.4 Professional Liability. For any consultant or other professional who will engineer or design the TUMF Improvements, liability insurance for errors and omissions with limits not less than Two Million Dollars ($2,000,000) per occurrence, shall be procured and maintained for a period of five (5) years following completion of the TUMF Improvements. Such insurance shall be endorsed to include contractual liability. 13.2 Deductibles. Any deductibles or self-insured retentions must be declared to and approved by AGENCY. At the option of AGENCY, either: (a) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects AGENCY, its elected officials, -9- officers, employees, agents, and volunteers; or (b) Developer and its contractors shall provide a financial guarantee satisfactory to AGENCY guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses. 13.3 Additional Insured; Separation of Insureds. The Required Insurance, except for the professional liability and workers’ compensation insurance, shall name AGENCY, WRCOG, their elected officials, board members, officers, employees, and agents as additional insureds with respect to work performed by or on behalf of Developer or its contractors, including any materials, parts, or equipment furnished in connection therewith. For Required Insurance provided by Developer’s contractors, WRCOG shall be added as an additional insured using ISO CG 2038 or an exact equivalent. The Required Insurance shall contain standard separation of insureds provisions, and shall contain no special limitations on the scope of its protection to AGENCY, WRCOG, their elected officials, board members, officers, employees, or agents. 13.4 Primary Insurance; Waiver of Subrogation. The Required Insurance, except for the professional liability and workers’ compensation insurance shall be primary with respect to any insurance or self-insurance programs covering AGENCY, WRCOG, their elected officials, board members, officers, employees, or agents. The Required Insurance, except for the professional liability insurance, shall provide that the insurance company waives all right of recovery by way of subrogation against AGENCY and WRCOG in connection with any damage or harm covered by such policy. 13.5 Certificates; Verification. Developer and its contractors shall furnish AGENCY with original certificates of insurance and endorsements effecting coverage for the Required Insurance. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements must be received and approved by AGENCY before work pursuant to this Agreement can begin. AGENCY reserves the right to require complete, certified copies of all required insurance policies, at any time. 13.6 Term; Cancellation Notice. Developer and its contractors shall maintain the Required Insurance for the term of this Agreement and shall replace any certificate, policy, or endorsement which will expire prior to that date. All policies shall be endorsed to provide that the Required Insurance shall not be suspended, voided, reduced, canceled, or allowed to expire except on thirty (30) days’ prior written notice to AGENCY. If such notice of cancellation endorsements are unavailable, Developer shall provide such thirty (30) days’ written notice of cancellation. 13.7 Insurer Rating. Unless approved in writing by AGENCY, all Required Insurance shall be placed with insurers licensed to do business in the State of California and with a current A.M. Best rating of at least “A” and FSC-VIII. 14.0 TUMF Credit. 14.1 Developer’s TUMF Obligation. Developer hereby agrees and accepts that as of the date of this Agreement, the amount Developer is obligated to pay to AGENCY pursuant to Chapter 15.08 of the Temecula Municipal Code as part of the TUMF Program is Seven Million -10- One Hundred Nineteen Thousand Five Hundred Sixty dollars ($7,119,560) (“TUMF Obligation”). This TUMF Obligation shall be initially determined under the TUMF fee schedule in effect for the AGENCY at the time the Developer submits a building permit application for the Project. Notwithstanding, this TUMF Obligation does not have to be paid until the Certificate of Occupancy is obtained. 14.2 Fee Adjustments. Notwithstanding the foregoing, Developer agrees that this Agreement shall not estop AGENCY from adjusting the TUMF in accordance with the provisions of Chapter 15.08 of the Temecula Municipal Code. 14.3 Credit Offset Against TUMF Obligation. Pursuant to Chapter 15.08 of the Temecula Municipal Code and in consideration for Developer's obligation under this Agreement for the delivery of TUMF Improvements, credit shall be applied by AGENCY to offset the TUMF Obligation (“Credit”) subject to adjustment and reconciliation under Section 14.5 of this agreement. Developer hereby agrees that the amount of the Credit shall be applied after Developer has initiated the process of project delivery of TUMF Improvements to the lowest responsible bidder in accordance with this Agreement. Developer further agrees that the dollar amount of the Credit shall be equal to the lesser of: (A) the bid amount set forth in the contract awarded to the lowest responsible bidder, or (B) the unit cost assumptions for the TUMF Improvement in effect at the time of the contract award, as such assumptions are identified and determined in the most recent TUMF Nexus Study and the TUMF Administrative Plan adopted by WRCOG (“Unit Cost Assumptions”). The bid amount and the Unit Cost Assumptions shall hereafter be collectively referred to as “Estimated Credit”. At no time will the Credit exceed the Developer’s TUMF Obligation. If the dollar amount of the Estimated Credit exceeds the dollar amount of the TUMF Obligation, Developer will be deemed to have completely satisfied its TUMF Obligation for the Project and may apply for a reimbursement agreement, to the extent applicable, as provided in Section 14.6 of this Agreement. If the dollar amount of the Estimated Credit is less than the dollar amount of the TUMF Obligation, the Developer agrees the Credit shall be applied to offset the TUMF Obligation as follows: (i) For residential units in the Project, the Credit shall be applied to all residential units to offset and/or satisfy the TUMF Obligation. The residential units for which the TUMF Obligation has been offset and/or satisfied by use of the Credit, and the amount of offset applicable to each unit, shall be identified in the notice provided to the Developer by AGENCY pursuant to this section. (ii) For commercial and industrial structures in the Project, the Credit shall be applied to all commercial and industrial development to offset and/or satisfy the TUMF Obligation. The commercial or industrial structure(s) for which the TUMF Obligation has been offset and/or satisfied by use of the Credit, and the amount of offset applicable to such structure(s), shall be identified in the notice provided to the Developer by AGENCY pursuant to this section. -11- AGENCY shall provide Developer written notice of the determinations that AGENCY makes pursuant to this section, including how the Credit is applied to offset the TUMF Obligation as described above. 14.4 Verified Cost of the TUMF Improvements. Upon recordation of the Notice of Completion for the TUMF Improvements and acceptance of the TUMF Improvements by AGENCY, Developer shall submit to the AGENCY Public Works Director the information set forth in the attached Exhibit “C”. The AGENCY Public Works Director, or his or her designee, shall use the information provided by Developer to calculate the total actual costs incurred by Developer in delivering the TUMF Improvements covered under this Agreement (“Verified Costs”). The AGENCY Public Works Director will use his or her best efforts to determine the amount of the Verified Costs and provide Developer written notice thereof within thirty (30) calendar days of receipt of all the required information from Developer. 14.5 Reconciliation; Final Credit Offset Against TUMF Obligation. The Developer is aware of and accepts the fact that Credits are speculative and conceptual in nature. The actual amount of Credit that shall be applied by AGENCY to offset the TUMF Obligation shall be equal to the lesser of: (A) the Verified Costs or (B) Unit Cost Assumptions for the TUMF Improvements as determined in accordance with Section 14.3 of this Agreement (“Actual Credit”). No Actual Credit will be awarded until the Verified Costs are determined through the reconciliation process. Please be advised that while a Developer may use an engineer’s estimates in order to estimate Credits for project planning purposes, the Actual Credit awarded will only be determined by the reconciliation process. (a) TUMF Balance. If the dollar amount of the Actual Credit is less than the dollar amount of the TUMF Obligation, the AGENCY Public Works Director shall provide written notice to Developer of the amount of the difference owed (“TUMF Balance”) and Developer shall pay the TUMF Balance in accordance with Chapter 15.08 of the Temecula Municipal Code to fully satisfy the TUMF Obligation (see Exhibit “F” - Example “A”). (b) TUMF Reimbursement. If the dollar amount of the Actual Credit exceeds the TUMF Obligation, Developer will be deemed to have fully satisfied the TUMF Obligation for the Project and may apply for a reimbursement agreement, to the extent applicable, as provided in Section 14.6 of this Agreement. AGENCY shall provide Developer written notice of the determinations that AGENCY makes pursuant to this section (see Exhibit “F” - Example “B”). (c) TUMF Overpayment. If the dollar amount of the Actual Credit exceeds the Estimated Credit, but is less than the TUMF Obligation, but the Actual Credit plus additional monies collected by AGENCY from Developer for the TUMF Obligation exceed the TUMF Obligation (“TUMF Overpayment”), Developer will be deemed to have fully satisfied the TUMF Obligation for the Project and may be entitled to a refund. The AGENCY’s Public Works Director shall provide written notice to WRCOG and the Developer of the amount of the TUMF Overpayment and AGENCY shall direct WRCOG to refund the Developer in accordance with Chapter 15.08 of the Temecula Municipal Code (see Exhibit “F” - Example C). -12- 14.6 Reimbursement Agreement. If authorized under either Section 14.3 or Section 14.5 Developer may apply to AGENCY and WRCOG for a reimbursement agreement for the amount by which the Actual Credit exceeds the TUMF Obligation, as determined pursuant to Section 14.3 of this Agreement, Chapter 15.08 of the Temecula Municipal Code), and the TUMF Administrative Plan adopted by WRCOG (“Reimbursement Agreement”). If AGENCY and WRCOG agree to a Reimbursement Agreement with Developer, the Reimbursement Agreement shall be executed on the form set forth in Exhibit “D,” and shall contain the terms and conditions set forth therein. The Parties agree that the Reimbursement Agreement shall be subject to all terms and conditions of this Agreement, and that upon execution, an executed copy of the Reimbursement Agreement shall be attached hereto and shall be incorporated herein as a material part of this Agreement as though fully set forth herein. 15.0 Miscellaneous. 15.1 Assignment. Developer may, as set forth herein, assign all or a portion of its rights pursuant to this Agreement to a purchaser of a portion or portions of the Property ("Assignment"). Developer and such purchaser and assignee ("Assignee") shall provide to AGENCY such reasonable proof as it may require that Assignee is the purchaser of such portions of the Property. Any assignment pursuant to this Section shall not be effective unless and until Developer and Assignee have executed an assignment agreement with AGENCY in a form reasonably acceptable to AGENCY, whereby Developer and Assignee agree, except as may be otherwise specifically provided therein, to the following: (1) that Assignee shall receive all or a portion of Developer's rights pursuant to this Agreement, including such credit as is determined to be applicable to the portion of the Property purchased by Assignee pursuant to Section 14.0 et seq. of this Agreement, and (2) that Assignee shall be bound by all applicable provisions of this Agreement. 15.2 Relationship Between the Parties. The Parties hereby mutually agree that this Agreement shall not operate to create the relationship of partnership, joint venture, or agency between or among AGENCY. WRCOG and Developer. Developer’s contractors are exclusively and solely under the control and dominion of Developer. Nothing herein shall be deemed to make Developer or its contractors an agent or contractor of AGENCY. This Agreement shall be interpreted and administered in a manner consistent with the TUMF Administrative Plan in effect at the time this Agreement is executed. 15.3 Warranty as to Property Ownership; Authority to Enter Agreement. Developer hereby warrants that it owns fee title to the Property and that it has the legal capacity to enter into this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority make this Agreement and bind each respective Party. 15.4 Prohibited Interests. Developer warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for Developer, to solicit or secure this Agreement. Developer also warrants that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for Developer, any fee, commission, percentage, brokerage fee, gift, or other consideration contingent upon the making of this Agreement. For breach of this warranty, AGENCY shall have the right to rescind this Agreement without liability. -13- 15.5 Notices. All notices, demands, invoices, and written communications shall be in writing and delivered to the following addresses or such other addresses as the Parties may designate by written notice: To AGENCY: CITY OF TEMECULA Attention: City Manager 41000 Main Street Temecula, CA 92590 To Developer: SB Altair, LLC Attention: Colin Koch 3200 Park Center Drive, Suite 1000 Costa Mesa, CA 92626 Depending upon the method of transmittal, notice shall be deemed received as follows: by facsimile, as of the date and time sent; by messenger, as of the date delivered; and by U.S. Mail first class postage prepaid, as of 72 hours after deposit in the U.S. Mail. 15.6 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate, or convenient to attain the purposes of this Agreement. 15.7 Construction; References; Captions. It being agreed the Parties or their agents have participated in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days, or period for performance shall be deemed calendar days and not work days. All references to Developer include all personnel, employees, agents, and contractors of Developer, except as otherwise specified in this Agreement. All references to AGENCY include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement. 15.8 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties. 15.9 Termination. This Agreement shall terminate 10 years after the Effective Date, unless extended in writing by the Parties. In addition, this Agreement shall terminate 5 years after the Effective Date in the event that the TUMF Improvements as specified in the Credit Agreement is not commenced within 5 years of the Effective Date. 15.9.1 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual right by custom, estoppel, or otherwise. -14- 15.9.2 Binding Effect. Each and all of the covenants and conditions shall be binding on and shall inure to the benefit of the Parties, and their successors, heirs, personal representatives, or assigns. This section shall not be construed as an authorization for any Party to assign any right or obligation. 15.9.3 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties. 15.9.4 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. 15.9.5 Consent to Jurisdiction and Venue. This Agreement shall be construed in accordance with and governed by the laws of the State of California. Any legal action or proceeding brought to interpret or enforce this Agreement, or which in any way arises out of the Parties’ activities undertaken pursuant to this Agreement, shall be filed and prosecuted in the appropriate California State Court in the County of Riverside, California. Each Party waives the benefit of any provision of state or federal law providing for a change of venue to any other court or jurisdiction including, without limitation, a change of venue based on the fact that a governmental entity is a party to the action or proceeding, or that a federal right or question is involved or alleged to be involved in the action or proceeding. Without limiting the generality of the foregoing waiver, Developer expressly waives any right to have venue transferred pursuant to California Code of Civil Procedure Section 394. 15.9.6 Time is of the Essence. Time is of the essence in this Agreement, and the Parties agree to execute all documents and proceed with due diligence to complete all covenants and conditions. 15.9.7 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original and which collectively shall constitute one instrument. 15.9.8 Entire Agreement. This Agreement contains the entire agreement between AGENCY and Developer and supersedes any prior oral or written statements or agreements between AGENCY and Developer. [SIGNATURES OF PARTIES ON NEXT PAGE] -15- IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first above written. ATTEST: By:_________________________________ Its: _________________________________ DEVELOPER SB Altair, LLC, a Delaware limited liability company By: Brookfield Temecula LLC, a Delaware limited liability company, __________________________________ Nicole Burdette Title: _______________________ CITY OF TEMECULA: ______________________________________ James Stewart, Mayor ATTEST: ______________________________________ Randi Johl, City Clerk APPROVED AS TO FORM: _________________________________ Peter M. Thorson, City Attorney WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS By:__________________________________ Its:__________________________________ ATTEST: By:_________________________________ Its: _________________________________ EXHIBIT A-1 EXHIBIT “A” LEGAL DESCRIPTION OF PROPERTY EXHIBIT A-2 EXHIBIT A-3 EXHIBIT B-1 EXHIBIT “B” FORMS FOR SECURITY [ATTACHED BEHIND THIS PAGE] EXHIBIT B-2 BOND NO. ___________________ INITIAL PREMIUM: ___________________ SUBJECT TO RENEWAL PERFORMANCE BOND WHEREAS, the [INSERT “City” OR “County“] of ___________ (“AGENCY”) has executed an agreement with ________________________________________________ (hereinafter “Developer”), requiring Developer to perform certain work consisting of but not limited to, furnishing all labor, materials, tools, equipment, services, and incidentals for the construction of street and transportation system improvements (hereinafter the “Work”); WHEREAS, the Work to be performed by Developer is more particularly set forth in that certain TUMF Improvement and Credit/Reimbursement Agreement dated ___________________________, (hereinafter the “Agreement”); and WHEREAS, the Agreement is hereby referred to and incorporated herein by this reference; and WHEREAS, Developer or its contractor is required by the Agreement to provide a good and sufficient bond for performance of the Agreement, and to guarantee and warranty the Work constructed thereunder. NOW, THEREFORE, we the undersigned, ______________________________, as Principal and __________________________________, a corporation organized and existing under the laws of the State of _________________________ and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the AGENCY in the sum of _________________________________________________ ($______________), said sum being not less than one hundred percent (100%) of the total cost of the Work as set forth in the Agreement, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such, that if Developer and its contractors, or their heirs, executors, administrators, successors or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions, agreements, guarantees, and warranties in the Agreement and any alteration thereof made as therein provided, to be kept and performed at the time and in the manner therein specified and in all respects according to their intent and meaning, and to indemnify and save harmless AGENCY, its officers, employees, and agents, as stipulated in the Agreement, then this obliga- tion shall become null and void; otherwise it shall be and remain in full force and effect. As part of the obligation secured hereby, and in addition to the face amount specified therefor, there shall be included costs and reasonable expenses and fees, including reasonable attorney’s fees, incurred by AGENCY in successfully enforcing such obligation, all to be taxed as costs and included in any judgment rendered. The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or additions to the terms of the said Agreement or to the Work to be EXHIBIT B-3 performed thereunder or the specification accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the Work. IN WITNESS WHEREOF, we have hereto set our hands and seals this ____ day on _____________________, 20__. ________________________________ Principal By: ___________________________ President ________________________________ Surety By: ___________________________ Attorney-in-Fact EXHIBIT B-4 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE §1189 STATE OF CALIFORNIA ) COUNTY OF ) On , before me, , Date Here Insert Name and Title of the Officer personally appeared , Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Signa ture of Notary Public Place Notary Seal Above ____________________________________OPTIONAL____________________________________ Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title of Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer’s Name: Corporate Officer – Title(s): Partner - Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer is Representing: Signer’s Name: Corporate Officer – Title(s): Partner - Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer is Representing: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document, to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. EXHIBIT B-5 CERTIFICATE AS TO CORPORATE PRINCIPAL I, _____________________________, certify that I am the ________________ Secretary of the corporation named as principal in the attached bond, that _____________________________________ who signed the said bond on behalf of the principal was then ____________________________________ of said corporation; that I know his signature, and his signature thereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said corporation by authority of its governing Board. (Corporate Seal) _________________________________ Signature _____________________ Date NOTE: A copy of the power of attorney to local representatives of the bonding company may be attached hereto. EXHIBIT B-6 BOND NO. ___________________ INITIAL PREMIUM: ___________________ SUBJECT TO RENEWAL LABOR & MATERIAL BOND WHEREAS, the [INSERT “City” OR “County”] of ___________ (“AGENCY”) has executed an agreement with _____________________________________ (hereinafter “Developer”), requiring Developer to perform certain work consisting of but not limited to, furnishing all labor, materials, tools, equipment, services, and incidentals for the construction of street and transportation system improvements (hereinafter “Work”); WHEREAS, the Work to be performed by Developer is more particularly set forth in that certain Improvement and Credit / Reimbursement Agreement dated ___________________________, (hereinafter the “Agreement”); and WHEREAS, Developer or its contractor is required to furnish a bond in connection with the Agreement providing that if Developer or any of his or its contractors shall fail to pay for any materials, provisions, or other supplies, or terms used in, upon, for or about the performance of the Work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the provisions of 3248 of the California Civil Code, with respect to such work or labor, that the Surety on this bond will pay the same together with a reasonable attorney’s fee in case suit is brought on the bond. NOW, THEREFORE, we the undersigned, ______________________________, as Principal and ____________________________________, a corporation organized and existing under the laws of the State of _________________________ and duly authorized to transact business under the laws of the State of California, as Surety, are held and firmly bound unto the AGENCY and to any and all material men, persons, companies or corporations furnishing materials, provisions, and other supplies used in, upon, for or about the performance of the said Work, and all persons, companies or corporations renting or hiring teams, or implements or machinery, for or contributing to said Work to be done, and all persons performing work or labor upon the same and all persons supplying both work and materials as aforesaid, the sum of ____________________________________________________________ ($_______________), said sum being not less than 100% of the total amount payable by Developer under the terms of the Agreement, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that if Developer or its contractors, or their heirs, executors, administrators, successors, or assigns, shall fail to pay for any materials, provisions, or other supplies or machinery used in, upon, for or about the performance of the Work contracted to be done, or for work or labor thereon of any kind, or fail to pay any of the persons named in California Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor performed by any such claimant, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the contractor and his EXHIBIT B-7 subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, and all other applicable laws of the State of California and rules and regulations of its agencies, then said Surety will pay the same in or to an amount not exceeding the sum specified herein. In case legal action is required to enforce the provisions of this bond, the prevailing party shall be entitled to recover reasonable attorneys’ fees in addition to court costs, necessary disbursements and other consequential damages. In addition to the provisions hereinabove, it is agreed that this bond will inure to the benefit of any and all persons, companies and corporations entitled to make claims under Sections 8024, 8400, 8402, 8404, 8430, 9100 of the California Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond. The said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or additions to the terms of the Agreement or to the Work to be performed thereunder or the specification accompanying the same shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Agreement or to the Work. IN WITNESS WHEREOF, we have hereto set our hands and seals this ____ day on _____________________, 20__. ________________________________ Principal By: ___________________________ President ________________________________ Surety By: ___________________________ Attorney-in-Fact EXHIBIT B-8 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE §1189 STATE OF CALIFORNIA ) COUNTY OF ) On , before me, , Date Here Insert Name and Title of the Officer personally appeared , Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Signa ture of Notary Public Place Notary Seal Above ____________________________________OPTIONAL____________________________________ Though this section is optional, completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title of Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer’s Name: Corporate Officer – Title(s): Partner - Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer is Representing: Signer’s Name: Corporate Officer – Title(s): Partner - Limited General Individual Attorney in Fact Trustee Guardian or Conservator Other: Signer is Representing: A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. EXHIBIT B-9 CERTIFICATE AS TO CORPORATE PRINCIPAL I, _____________________________, certify that I am the ________________ Secretary of the corporation named as principal in the attached bond, that _____________________________________ who signed the said bond on behalf of the principal was then ____________________________________ of said corporation; that I know his signature, and his signature thereto is genuine; and that said bond was duly signed, sealed and attested for and in behalf of said corporation by authority of its governing Board. (Corporate Seal) _________________________________ Signature _____________________ Date NOTE: A copy of the power of attorney to local representatives of the bonding company may be attached hereto. EXHIBIT C-1 EXHIBIT “C” DOCUMENTATION TO BE PROVIDED TO AGENCY BY DEVELOPER FOR DETERMINATION OF CONSTRUCTION COSTS To assist AGENCY in determining the Construction Costs for a completed TUMF Improvement, Developer shall provide the following documents to AGENCY: 1. Plans, specifications and Developer’s civil engineer’s cost estimate; 2. List of bidders from whom bids were requested; 3. Construction schedules and progress reports; 4. Contracts, insurance certificates and change orders with each contractor or vendor; 5. Invoices received from all vendors; 6. Canceled checks for payments made to contractors and vendors (copy both front and back of canceled checks); 7. Spreadsheet showing total costs incurred in and related to the construction of each TUMF Improvement and the check number for each item of cost and invoice; 8. Final lien releases from each contractor and vendor; and 9. Such further documentation as may be reasonably required by AGENCY to evidence the completion of construction and the payment of each item of cost and invoice. EXHIBIT D-1 EXHIBIT “D” REIMBURSEMENT AGREEMENT TRANSPORTATION UNIFORM MITIGATION FEE PROGRAM THIS REIMBURSEMENT AGREEMENT (“Agreement”) is entered into this ___ day of ___________________, 20___, by and between the [INSERT “City” OR “County”] of ___________, [**INSERT “a California municipal corporation” FOR CITY OR “a subdivision of the State of California” FOR COUNTY**] (“AGENCY”), and ________________________________, a California [**INSERT TYPE OF ENTITY - corporation, partnership, sole proprietorship or other legal entity**], with its principal place of business at [**ENTER ADDRESS**] (“Developer”). AGENCY and Developer are sometimes hereinafter referred to individually as “Party” and collectively as “Parties”. RECITALS WHEREAS, AGENCY and Developer are parties to an agreement dated ________________, 20___, entitled “Improvement and Credit Agreement - Transportation Uniform Mitigation Fee Program” (hereinafter “Credit Agreement”); WHEREAS, Sections 14.1 through 14.3 of the Credit Agreement provide that Developer is obligated to pay AGENCY the TUMF Obligation, as defined therein, but shall receive credit to offset the TUMF Obligation if Developer constructs and AGENCY accepts the TUMF Improvements in accordance with the Credit Agreement; WHEREAS, Section 14.5 of the Credit Agreement provides that if the dollar amount of the credit to which Developer is entitled under the Credit Agreement exceeds the dollar amount of the TUMF Obligation, Developer may apply to AGENCY and WRCOG for a reimbursement agreement for the amount by which the credit exceeds the TUMF Obligation; WHEREAS, Section 14.5 additionally provides that a reimbursement agreement executed pursuant to the Credit Agreement (i) shall be executed on the form attached to the Credit Agreement, (ii) shall contain the terms and conditions set forth therein, (iii) shall be subject to all terms and conditions of the Credit Agreement, and (iv) shall be attached upon execution to the Credit Agreement and incorporated therein as a material part of the Credit Agreement as though fully set forth therein; and WHEREAS, AGENCY and WRCOG have consented to execute a reimbursement agreement with Developer pursuant to the Credit Agreement, (insert appropriate reference for city or county ), and the TUMF Administrative Plan adopted by WRCOG. NOW, THEREFORE, for the purposes set forth herein, and for good and valuable consideration, the adequacy of which is hereby acknowledged, the Parties hereby agree as follows: EXHIBIT D-2 TERMS 1.0 Incorporation of Recitals. The Parties hereby affirm the facts set forth in the Recitals above and agree to the incorporation of the Recitals as though fully set forth herein. 2.0 Effectiveness. This Agreement shall not be effective unless and until the Credit Agreement is effective and in full force in accordance with its terms. 3.0 Definitions. Terms not otherwise expressly defined in this Agreement, shall have the meaning and intent set forth in the Credit Agreement. 4.0 Amount of Reimbursement. Subject to the terms, conditions, and limitations set forth in this Agreement, the Parties hereby agree that Developer is entitled to receive the dollar amount by which the Actual Credit exceeds the dollar amount of the TUMF Obligation as determined pursuant to the Credit Agreement, (insert appropriate reference for city or county), and the TUMF Administrative Plan adopted by WRCOG (“Reimbursement”).The Reimbursement shall be subject to verification by WRCOG. AGENCY and Developer shall provide any and all documentation reasonably necessary for WRCOG to verify the amount of the Reimbursement. The Reimbursement shall be in an amount not exceeding [INSERT DOLLAR AMOUNT] (“Reimbursement Amount”). AGENCY shall be responsible for obtaining the Reimbursement Amount from WRCOG and transmitting the Reimbursement Amount to the Developer. In no event shall the dollar amount of the Reimbursement exceed the difference between the dollar amount of all credit applied to offset the TUMF Obligation pursuant to Section 14.3, 14.4, and 14.5 of the Credit Agreement, and one hundred (100%) of the approved unit awarded, as such assumptions are identified and determined in the Nexus Study and the TUMF Administrative Plan adopted by WRCOG. 5.0 Payment of Reimbursement; Funding Contingency. The payment of the Reimbursement Amount shall be subject to the following conditions: 5.1 Developer shall have no right to receive payment of the Reimbursement unless and until (i) the TUMF Improvements are completed and accepted by AGENCY in accordance with the Credit Agreement, (ii) the TUMF Improvements are scheduled for funding pursuant to the five-year Transportation Improvement Program adopted annually by WRCOG, (iii) WRCOG has funds available and appropriated for payment of the Reimbursement amount. 5.2 Developer shall not be entitled to any interest or other cost adjustment for any delay between the time when the dollar amount of the Reimbursement is determined and the time when payment of the Reimbursement is made to Developer by WRCOG through AGENCY. 6.0 Affirmation of Credit Agreement. AGENCY and Developer represent and warrant to each other that there have been no written or oral modifications or amendments of the Credit Agreement, except by this Agreement. AGENCY and Developer ratify and reaffirm each and every one of their respective rights and obligations arising under the Credit Agreement. AGENCY and Developer represent and warrant that the Credit Agreement is currently an effective, valid, and binding obligation. EXHIBIT D-3 7.0 Incorporation Into Credit Agreement. Upon execution of this Agreement, an executed original of this Agreement shall be attached as Exhibit “D” to the Credit Agreement and shall be incorporated therein as a material part of the Credit Agreement as though fully set forth therein. 8.0 Terms of Credit Agreement Controlling. Each Party hereby affirms that all provisions of the Credit Agreement are in full force and effect and shall govern the actions of the Parties under this Agreement as though fully set forth herein and made specifically applicable hereto, including without limitation, the following sections of the Credit Agreement: Sections 10.0 through 10.3, Section 12.0, Sections 13.0 through 13.7, Sections 14.0 through 14.6, and Sections 15.0 through 15.17. [SIGNATURES OF PARTIES ON NEXT PAGE] EXHIBIT D-4 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the day and year first above written. DEVELOPER __________________________________ Title: _____________________________ AGENCY CITY OF TEMECULA, a municipal corporation ___________________________________ James Stewart, Mayor ATTEST: _________________________________ Randi Johl, City Clerk APPROVED AS TO FORM: _________________________________ Peter M. Thorson, City Attorney EXHIBIT “E” TUMF CREDIT / REIMBURSEMENT ELIGIBILITY PROCESS 1. Prior to the construction of any TUMF Improvement, Developer shall follow the steps listed below: (a) Prepare a separate bid package for the TUMF Improvements. (b) The plans, cost estimate, specifications and contract document shall require all contractors to pay prevailing wages and to comply with applicable provisions of the Labor Code, Government Code, and Public Contract Code relating to Public Works Projects. (c) Bids shall be obtained and processed in accordance with the formal public works bidding requirements of the AGENCY. (d) The contract(s) for the construction of TUMF Improvements shall be awarded to the lowest responsible bidder(s) for the construction of such facilities in accordance with the AGENCY’s requirements and guidelines. (e) Contractor(s) shall be required to provide proof of insurance coverage throughout the duration of the construction. 2. Prior to the determination and application of any Credit pursuant to a TUMF Improvement and Credit Agreement executed between AGENCY and Developer ("Agreement"), Developer shall provide the AGENCY and WRCOG with the following: (a) Copies of all information listed under Item 1 above. (b) Surety Bond, Letter of Credit, or other form of security permitted under the Agreement and acceptable to the AGENCY and WRCOG, guaranteeing the construction of all applicable TUMF Improvements. 3. Prior to the AGENCY’s acceptance of any completed TUMF Improvement, and in order to initiate the construction cost verification process, the Developer shall comply with the requirements as set forth in Sections 7, 14.2 and 14.3 of the Agreement, and the following conditions shall also be satisfied: (a) Developer shall have completed the construction of all TUMF Improvements in accordance with the approved Plans and Specifications. (b) Developer shall have satisfied the AGENCY’s inspection punch list. (c) After final inspection and approval of the completed TUMF Improvements, the AGENCY shall have provided the Developer a final inspection release letter. (d) AGENCY shall have filed a Notice of Completion with respect to the TUMF Improvements pursuant to Section 3093 of the Civil Code with the County Recorder’s Office, and provided a copy of filed Notice of Completion to WRCOG. (e) Developer shall have provided AGENCY a copy of the As-Built plans for the TUMF Improvements. (f) Developer shall have provided AGENCY copies of all permits or agreements that may have been required by various resource/regulatory agencies for construction, operation and maintenance of any TUMF Improvements. (g) Developer shall have submitted a documentation package to the AGENCY to determine the final cost of the TUMF Improvements, which shall include at a minimum, the following documents related to the TUMF Improvements: (i) Plans, specifications, and Developer's Civil Engineer’s cost estimates; or Engineer’s Report showing the cost estimates. (ii) Contracts/agreements, insurance certificates and change orders with each vendor or contractor. (iii) Invoices from all vendors and service providers. (iv) Copies of cancelled checks, front and back, for payments made to contractors, vendors and service providers. (v) Final lien releases from each contractor and vendor (unconditional waiver and release). (vi) Certified contract workers payroll for AGENCY verification of compliance with prevailing wages. (vii) A total cost summary, in spreadsheet format (MS Excel is preferred) and on disk, showing a breakdown of the total costs incurred. The summary should include for each item claimed the check number, cost, invoice numbers, and name of payee. See attached sample for details. [ATTACH SAMPLE, IF APPLICABLE; OTHERWISE DELETE REFERENCE TO ATTACHED SAMPLE Item No. 8 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Ron Moreno, Director of Public Works/City Engineer DATE: October 22, 2024 SUBJECT: Receive and File Temporary Street Closure for Rescheduled 2024 National Preparedness Fair ______________________________________________________________________________ PREPARED BY: Brooke Fagan, Engineering Technician I Nick Minicilli, Senior Traffic Engineer RECOMMENDATION: That the City Council receive and file the temporary closure of certain streets for the rescheduled 2024 National Preparedness Fair. BACKGROUND: The annual National Preparedness Fair was scheduled for September 7, 2024. Due to health and safety concerns from the extreme heat wave, this event had to be cancelled and rescheduled. The rescheduled date is Saturday, November 9, 2024, from 9:00am-1:00pm. This special event necessitates the physical closure of all or portions of certain streets within the Old Town area. These closures are necessary for event operation as well as to protect participants and viewers. The associated street closures are as follows: Main Street from the easterly driveway edge of Be Good Restaurant (28636 Old Town Front Street) to Mercedes Street 6:00 a.m. on Saturday, November 9th to 4:00 p.m. on Saturday, November 9th Mercedes Street Third Street to Fourth Street 6:00 a.m. on Saturday, November 9th to 4:00 p.m. on Saturday, November 9th Street closures for the National Preparedness Fair event are shown on Exhibit “A” attached hereto. Street closures are allowed by the California Vehicle Code upon approval by the local governing body for certain conditions. Under Vehicle Code Section 21101, “Regulation of Highways,” local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, “temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing.” Chapter 12.12 of the Temecula Municipal Code, Parades and Special Events, provides standards and procedures for special events on public streets, highways, sidewalks, or public right of way and authorizes the City Council or City Manager to temporarily close streets, or portions of streets, for these events. FISCAL IMPACT: The costs of police services, as well as services provided by the City Public Works Maintenance Division (for providing, placing, and retrieving of necessary warning and advisory devices), are appropriately budgeted within the City’s operating budget. ATTACHMENTS: Exhibit A – National Preparedness Fair Road Closures 2024 Exhibit A National Preparedness Fair Road Closures 2024 Road Closure Old Town Front St Second St Third St Main St Mercedes St Fourth St 28636 Old Town Front St Item No. 9 ACTION MINUTES TEMECULA COMMUNITY SERVICES DISTRICT MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA OCTOBER 8, 2024 CALL TO ORDER at 7:03 PM: President Zak Schwank ROLL CALL: Alexander, Kalfus, Schwank, Stewart (absent) CSD PUBLIC COMMENTS - None CSD CONSENT CALENDAR Unless otherwise indicated below, the following pertains to all items on the Consent Calendar. Approved the Staff Recommendation (3-0, Stewart absent): Motion by Alexander, Second by Kalfus. The vote reflected unanimous approval with Stewart absent. 10. Approve Action Minutes of September 24, 2024 Recommendation: That the Board of Directors approve the action minutes of September 24, 2024. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:05 PM, the Community Services District meeting was formally adjourned to Tuesday, October 22, 2024 at 5:00 PM for a Closed Session, with a regular session commencing at 6:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Zak Schwank, President ATTEST: _______________________________ Randi Johl, Secretary [SEAL] Item No. 10 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Erica Russo, Director of Community Services DATE: October 22, 2024 SUBJECT: Approve Changes to New Year’s Eve Grape Drop Event (At the Request of Subcommittee Members Alexander and Schwank) ______________________________________________________________________________ PREPARED BY: Dawn Adamiak, Assistant Director of Community Services RECOMMENDATION: That the Board of Directors approve the changes to the New Year’s Eve Grape Drop event. BACKGROUND: In 2011, The City held the first annual New Year’s Eve Grape Drop. The event has traditionally been held from 6pm-12:30am and included live music on the steps of City Hall, activities for kids, special New Year’s Eve skate session, and the East Coast countdown at 9pm and West Coast at midnight. Each countdown has included the signature Grape Drop descending from the City Hall bell tower. After 13 years of a similar program, staff is recommending a refresh to this signature special event. The proposed changes include having live music and kids’ activities from 6pm-10pm, and a very special East Coast countdown at 9pm. The Countdown will begin with Temecula’s first ever drone show starting at 8:50pm. The 10-minute drone show will include images that represent Temecula’s landscape and community, finishing with a numerical countdown culminating with the Grapes dropping. All events festivities will conclude at 10pm, with the New Year’s Eve skate session continuing until 12:30am including a Temecula On Ice countdown at midnight. These changes are supported by the Parks, Recreation, and Community Services Subcommittee in an effort to retain the family-friendly nature of the event and to focus resources on the 9pm drop, which typically has three to four times as many attendees as the midnight drop. Additionally, this allows the CORE and Metro teams to focus resources on Front Street during the hours when alcohol-related incidents are the greatest concern. FISCAL IMPACT: The program changes will be absorbed within the current Fiscal Year 2024-2025 Annual Operating Budget. ATTACHMENTS: None Item No. 11 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Luke Watson, Deputy City Manager DATE: October 22, 2024 SUBJECT: Conduct Public Meeting to Consider the Renewal of the Visit Temecula Valley Tourism Business Improvement District and the Levy of an Assessment on Lodging Businesses within the District PREPARED BY: Robin Harris, Assistant City Attorney Betsy Lowrey, Assistant to the City Manager RECOMMENDATION: That the City Council conduct the requisite public meeting to hear testimony regarding the proposed renewal of the Visit Temecula Valley Tourism Business Improvement District (“VTVTBID”) pursuant to the Parking and Business Improvement District Law of 1994. BACKGROUND: In 2005, the Temecula City Council, with the unanimous consent of the lodging businesses within the City, established the Temecula Valley Tourism Business Improvement District pursuant to the Parking and Business Improvement Area Law of 1989 (the “1989 Act”). The 1989 Act district implemented a 2% assessment on the room rents for the lodging businesses which, with unanimous support, was increased to 4% in 2009. In 2015, the Visit Temecula Valley (“VTV”), formerly known as The Convention and Visitor’s Bureau, along with all of the lodging businesses within the City, requested the City to undertake proceedings to convert the 1989 Act district to a business improvement district formed under the Parking and Business Improvement District Law of 1994 (the “1994 Act”). On February 10, 2015, the City Council adopted a resolution establishing the Visit Temecula Valley Tourism Business Improvement District pursuant to the 1994 Act (the “VTVTBID”). The initial VTVTBID duration was a five-year term that commenced on March 1, 2015 and expired on February 29, 2020. On January 28, 2020, following a request by VTV and all of the lodging businesses within the City, the City Council adopted a resolution renewing the VTVTBID for a second term by following the procedures in the 1994 Act that the City followed in 2015 when it established the VTVTBID. The renewed assessment has a duration of five years that will expire on December 31, 2024. The VTV and all of the lodging businesses within the City have requested the City Council to initiate proceedings to renew the VTVTBID for a third term and, accordingly, the City Council may do so in accordance with the procedures in the 1994 Act that the City followed in 2015 when it established the VTVTBID, and when it renewed the VTVTBID in 2020. The third term will again have a five-year duration, to commence on January 1, 2025 and expire on December 31, 2029. These five-year durations of the VTVTBID have allowed VTV to project revenues and develop long range projects for advertising and promotions for the benefit of lodging businesses within the City. The current assessment levied within the VTVTBID is 4% and the proposed assessment will remain 4% on the rent charged by the operator per occupied room per night. VTV is responsible for managing the funds and implementing the activities specified in each annual report that VTV must prepare for the VTVTBID. The assessment revenues are collected by the lodging establishments and remitted to the City monthly along with the City’s Transient Occupancy Tax. The City remits the monthly assessment to VTV, less a 2% administration fee, pursuant to the Management District Plan. The assessment revenues must be used for marketing and promotions to increase tourism and market the Temecula Valley as a tourist destination that specially benefits lodging businesses located and operating within the City limits. The 1994 Act provides that the City Council may initiate proceedings to renew t he VTVTBID upon the submission of a petition signed by owners of lodging businesses who will pay more than 50% of the assessments proposed to be levied. The City has determined that the petitions have been signed by the owners of all the lodging businesses who will pay the assessments proposed to be levied (signed petitions attached). The petition includes a summary of the Management District Plan which was originally prepared by the VTV, and updated for the proposed term beginning January 1, 2025 and expiring December 31, 2029. The Management District Plan includes the boundaries of the district, a description of the activities proposed for each year of operation of the renewed VTVTBID, the assessment rate, the total estimated amount proposed to be expended for the activities each year, the time and manner of collecting the assessments, the number of years (5) in which the assessment will be levied, and a list of the lodging businesses to be assessed. The boundaries, activities, and assessments are the same as set forth in the Management District Plan that was prepared in connection with the establishment of the VTVTBID in 2015. There were 15 lodging businesses when the VTVTBID was established in 2015, and 18 lodging businesses when it was renewed for a second term in 2020. There currently are 20 lodging businesses. At the September 24, 2024 City Council Meeting, the City Council adopted Resolution 2024-64 (attached) declaring its intent to renew the VTVTBID. As part of its consideration of this item, the City Council set the date for a Public Meeting on October 22, 2024, and scheduled a Public Hearing for November 12, 2024. On September 25, 2024, a Joint Notice of the Public Meeting and Public Hearing was sent to all 20 of the affected lodging establishments by U.S. Mail to both their physical and mailing addresses. The purpose of the Public Meeting is to provide an opportunity for the City Council, lodging operators, and the public to receive further information and to discuss this item prior to the public hearing. No final decisions will be made at the October 22, 2024 Public Meeting. At the November 12, 2024 Public Hearing, the City Council will be asked to consider protests and then vote whether to renew the VTVTBID provided there is not a majority protest. FISCAL IMPACT: Upon renewal of the VTVTBID, the new assessment will be the same as the current assessment levied within the VTVTBID and the renewal expenses and administrative expenses will be paid from the assessments. Lodging businesses will continue to collect a 4% assessment on room rents following the same process as used for the collection of the City’s transient occupancy tax. ATTACHMENTS: 1. City Council Resolution 2024-64 - Resolution of Intention 2. Management District Plan 3. Signed Petitions 4. Notice of Public Meeting and Public Hearing RESOLUTION NO. 2024-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA DECLARING ITS INTENTION TO RENEW THE VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT PURSUANT TO THE PARKING AND BUSINESS IMPROVEMENT DISTRICT LAW OF 1994 AND FIXING THE TIME AND PLACE OF A PUBLIC HEARING THEREON AND GIVING NOTICE THEREOF WHEREAS,the Parking and Business Improvement District Law of 1994, California Streets and Highways Code Section 36600 et seq. (the "Law") authorizes cities to establish business improvement districts for the purpose of promoting tourism; and WHEREAS, by Resolution No. 15-09, adopted on February 10, 2015, the City Council established the Visit Temecula Valley Tourism Business Improvement District VTVTBID") pursuant to the Law and authorized the levy of an assessment on lodging businesses, which include hotels, motels, and bed and breakfasts as defined in Temecula Municipal Code Section 3.20.020 ("Lodging Businesses"), for an initial term of five fiscal years,commencing with the fiscal year beginning on March 1, 2015, and ending on February 29, 2020; and WHEREAS,by Resolution No. 20-08,adopted on January 28,2020,the City Council renewed the VTVTBID which was established pursuant to Resolution No. 15-09 and the Law and authorized the levy of an assessment on Lodging Businesses for a second term with a duration of five years, that commenced with the fiscal year beginning on March 1, 2020, and will end on December 31, 2024; and WHEREAS, Resolution Nos. 15-09 and 20-08, and the Law, provide that the City Council may again renew the VTVTBID and authorize an assessment on Lodging Businesses for a new term not to exceed ten years by following the procedures for the establishment of a district under the Law; and WHEREAS, the owners of all of the Lodging Businesses within the City have requested the City Council to initiate proceedings pursuant to the Law to renew the VTVTBID pursuant to a written petition signed by the owners of Lodging Businesses within the VTVTBID which will pay more than 50%of the assessments proposed to be levied; and WHEREAS,the boundaries of the proposed renewed VTVTBID will be the same as the boundaries of the existing VTVTBID; and WHEREAS,the City Council desires to have Visit Temecula Valley("VTV")continue to manage the activities provided within the proposed renewed VTVTBID; and WHEREAS, the VTV has drafted a management district plan (the "Management District Plan") in connection with the proposed renewal of the VTVTBID which contains all the information required by Section 36622 of the Law and filed such Management District Plan with the City Clerk of the City of Temecula("City"); NOW THEREFORE,the City Council of the City of Temecula does hereby resolve, determine and find as follows: Section 1. The recitals set forth herein are true and correct. Section 2. Pursuant to Sections 36621(a) and 36600 of the Law, the City Council hereby declares its intention to renew the VTVTBID, a business improvement district established by the City Council pursuant to the Law, and to levy and collect assessments against Lodging Businesses within the VTVTBID boundaries. Section 3. The exterior boundaries of the renewed VTVTBID shall be the exterior boundaries of the City, as shown on the map attached hereto as Exhibit A and incorporated herein by such attachment. Section 4. The City Council hereby approves the Management District Plan on file in the Office of the City Clerk. The City Clerk shall make the Management District Plan and other documents related to the renewal of the VTVTBID available to the public for review during normal business hours, Monday through Friday, 8:00 a.m. —5:00 p.m. Section 5. The proposed activities for the renewed VTVTBID include tourism promotions and marketing programs that specifically and specially benefit the Lodging Businesses within the VTVTBID by increasing tourism and marketing the Temecula Valley as a tourism destination. A portion of the assessments each year will be used to pay for administrative expenses of the City. Section 6. Except where funds are otherwise available,the City proposes to annually levy an assessment on all Lodging Businesses within the VTVTBID boundaries based upon 4%of the rent charged by the operator per occupied room per night to pay for activities within the VTVTBID. Extended stays, defined as stays of more than 30 consecutive calendar days, and those exempt persons as defined in Temecula Municipal Code Section 3.20.040 will be exempt from the VTVTBID assessment. New lodging businesses established within the boundaries of the VTVTBID after the beginning of any fiscal year will not be exempt from the levy of assessment for that fiscal year. Assessments pursuant to the VTVTBID shall not be included in gross room rental revenue for purpose of determining the amount of the transient occupancy tax imposed pursuant to Chapter 3.20 of the Temecula Municipal Code. Section 7. The annual assessment described in Section 6 may be levied for a term of five fiscal years,commencing with the fiscal year beginning on January 1,2025 and ending on December 31, 2029,after which term the City may again renew the assessment pursuant to Section 36600 of the Law. For purposes of levying and collecting assessments within the renewed VTVTBID, a fiscal year shall commence on January 1st and end on the following 2 December 31st; provided that the City Council may, by resolution, designate the fiscal year as July Pt to June 30th of the following year, or any other fiscal year, subject to all applicable requirements of the Law. Section 8. The amount of the annual assessment proposed to be levied in year one is anticipated to total approximately $2,480,000. This amount is expected to fluctuate over the remaining four years of the five-year term of the assessment for the renewed VTVTBID in accordance with occupancy rates and rents charged by the operators of the Lodging Businesses within the VTVTBID, but the amount is not anticipated to be significantly different each year.The City shall not issue bonds in connection with the renewed VTVTBID. Section 9. The City will collect the assessments from Lodging Businesses within the boundaries of the VTVTBID in monthly installments or such other installments as determined pursuant to resolution of the City Council. The funds collected will be distributed to the VTVTBID. Funds remaining at the end of any year may be used in subsequent years in which VTVTBID assessments are levied as long as they are used consistent with the requirements of this Resolution. Section 10. The time and place for the public meeting for comments on the proposed renewal of the VTVTBID and the levy of the assessments is set for October 22, 2024, at 6:00 p.m., or as soon thereafter as the matter may be heard, at the City of Temecula, City Council Chambers, 41000 Main Street, Temecula, California. Section 11. The time and place for the public hearing to consider renewing the VTVTBID and levying assessments is set for November 12, 2024, at 6:00 p.m., or as soon thereafter as the matter may be heard,at the City of Temecula, City Council Chambers,41000 Main Street, Temecula, California. Section 12. At the public hearing a protest may be made orally or in writing by any interested person. Every written protest shall be filed with the City Clerk at or before the time fixed for the public hearing. Written protests may be mailed to the City Clerk, City of Temecula,41000 Main Street, Temecula, California 92590. The City Council may waive any irregularity in the form or content of any written protest. A written protest may be withdrawn in writing at any time before the conclusion of the public hearing. Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the City as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business or the authorized representative. A written protest that does not comply with these requirements shall not be counted in determining a majority protest. If written protests are received from the owners or authorized representatives of businesses in the proposed renewed VTVTBID that will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment against such businesses, as contained in this Resolution,shall be taken for a period of one year from the date of the finding of a majority protest by the City Council. 3 Section 13. Further information regarding the proposed renewal of the VTVTBID may be obtained from the City Clerk, City of Temecula, 41000 Main Street, Temecula, California, 92590. Section 14. The City Clerk is instructed to provide mailed joint notice of the public meeting and public hearing to the Lodging Businesses in accordance with Section 36623 of the Law. Section 15. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the vote adopting this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of September, 2024. James Stewart, Mayor ATT I OF R.t di J. • , City Clerk SEAL] I STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024-64 was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of September, 2024, by the following vote: AYES: 4 COUNCIL MEMBERS: Alexander, Kalfus, Schwank, Stewart NOES: 0 COUNCIL MEMBERS: None ABSTAIN: 0 COUNCIL MEMBERS: None ABSENT: 0 COUNCIL MEMBERS: None Randi Johl, City Clerk EXHIBIT A Visit Temecula Valley Tourism Business Improvement District Boundaries Temecula Tourism Business Improvement District kNip,! 'v`' fieff mY ei.ur j i t NT „:„LIA).;;; Nripil,,.., ii,ol .:._.6* s,4. 11,4a, V"It ,,,,, , 41641.wfer,11 '. 42 4f. 2 1 Mill k '' '91NN A /I 4-1eVVII ?Rai R d ) os 4.,‘ \ (0,4,...,0., ,„ sA4.1• J k40, 1)Lss' .,,i ''''' ki.94". 7!". . S$'lit 11:6,34p....; , A ri .00llihel (‘'' 41 0101 Argil] VIEPH--il 11-rici.11"A. Oilt7 mil! S pir, , t. , a 40 4140 e,,,,,, li ,,,, faorioIF, f.a . .. d lmI1.r o ' IA11DA 4abl 0-i1 Ir.' III 0‘ 57 Bch op* ir L. City Boundaries Walliwri 0111.4 N.4.01r it Avg". CC I V I TAS I VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MANAGEMENT DISTRICT PLAN Renewed pursuant to the Property and Business Improvement District Law of 1994 (Streets and Highways Code §36600 et seq.) Submitted by Visit Temecula Valley 501(c)6 September 9, 2024 2338199v2 Updated 09/08/24 Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 1 VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT MANAGEMENT DISTRICT PLAN TABLE OF CONTENTS Contents I. INTRODUCTION AND OVERVIEW ........................................................................................................ 2 II. WHY A TOURISM BUSINESS IMPROVEMENT DISTRICT FOR TEMECULA VALLEY? ........ 5 III. WHAT IS A TOURISM BUSINESS IMPROVEMENT DISTRICT? ....................................................... 6 IV. VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT BOUNDARIES ................................................................................................................................................... 7 V. SERVICE PLAN AND BUDGET .................................................................................................................. 8 A. Assessment ......................................................................................................................................................... 8 B. Determination of Special Benefit .................................................................................................................... 8 C. Time and Manner for Collecting Assessments .............................................................................................. 8 D. Service Plan Budget and Programs to be Provided: ................................................................................... 10 E. Annual Service Plan:........................................................................................................................................ 10 F. Adjustments ..................................................................................................................................................... 12 VI. VTVTBID GOVERNANCE .......................................................................................................................... 13 A. Visit Temecula Valley Tourism Business Improvement District Governance...................................... 13 B. Brown Act and California Public Records Act Compliance ..................................................................... 13 C. Annual Report .................................................................................................................................................. 13 APPENDIX 1 – LODGING BUSINESSES TO BE ASSESSED WITHIN THE RENEWED VTVTBID* ......................................................................................................................................................... 14 Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 2 I. INTRODUCTION AND OVERVIEW Developed by Visit Temecula Valley (“VTV”) and the lodging businesses within the City of Temecula, the Visit Temecula Valley Tourism Business Improvement District (“VTVTBID”) is a benefit assessment district which was established in 2015 to help fund marketing and sales promotion efforts for Temecula Valley lodging businesses. The VTV organization has successfully managed the district since 2015. This approach has been used successfully in other destination areas throughout the country to improve tourism and drive additional room nights. The VTVTBID was established pursuant to the Parking and Business Improvement District Law of 1994 (California Streets and Highways Code Section 36600 et seq.) (the “1994 Law”) and replaced the prior Temecula Valley Tourism Business Improvement District which was established pursuant to the Parking and Business Improvement Area Law of 1989 (California Streets and Highways Code Section 36500 et seq.) and disestablished in 2015. The initial assessment for the VTVTBID commenced with the fiscal year that began on March 1, 2015 and ended on February 28, 2016, and the five-year term of the initial assessment expired on February 29, 2020 (in a new 1994 Law district, the maximum number of years in which the assessment may be levied is five years). The 1994 Law provides that any district previously established pursuant to the 1994 Law whose term has expired or will expire may be renewed by following the procedures for establishment of a district. The 1994 Law provides that upon renewal, a district shall have a term (i.e., the number of years in which the assessment may be levied) not to exceed 10 years. Accordingly, in 2020, the City Council renewed the VTVTBID for a second term by following the same procedures as for the establishment of the VTVTBID in 2015. The assessment for the renewed VTVBID commenced with the fiscal year that began on March 1, 2020 and ended on February 28, 2021. The assessment for the second term has a duration of five years and will expire on December 31, 2024 (instead of February 28, 2025 so as to align the VTVTBID’s fiscal year with the calendar year of January 1st through December 31st). The City Council may again renew the VTVTBID for a third term by following the procedures in the 1994 Law that the City followed in 2015 when it established the VTVTBID and in 2019 when it renewed the VTVTBID for a second term. The VTV and all of the lodging businesses in the City have requested the Council to undertake proceedings to renew the VTVTBID for a third term, with the assessments to have a new five-year duration, commencing January 1, 2025 and expiring on December 31, 2029. An up to date version of the 1994 Law with all applicable amendments is available at: https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=SHC&divis ion=18.&title=&part=7.&chapter=&article=. Location: No changes to the boundaries of the renewed VTVTBID are proposed. The exterior boundaries of the existing VTVTBID are the boundaries of the City of Temecula (the “City”). The VTVTBID includes all lodging businesses, existing and in the future, which include hotels, motels, and bed and breakfasts as defined in Temecula Municipal Code Section 3.20.020 (“Lodging Businesses”) within these boundaries. There are no benefit zones within the VTVTBID. Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 3 Services: No changes to the services provided by the renewed VTVTBID are proposed. The services consist of marketing and sales promotions designed to specifically benefit Lodging Businesses by increasing tourism and marketing the Temecula Valley as a tourist, meeting and event destination. Budget: The total VTVTBID budget for its new five (5) year term of operation upon renewal is anticipated to be approximately $12,400,000. The amount of revenues raised by the annual assessment proposed to be levied in year one of the renewed VTVTBID is anticipated to be approximately $2,480,000. The annual revenues for each year of the remaining four years of the renewed VTVTBID’s five-year term are expected to fluctuate in accordance with occupancy rates and rents charged by the operators of the Lodging Businesses within the renewed VTVTBID, but the amount is not anticipated to be significantly different each year. The City shall not issue bonds in connection with the renewed VTVTBID. The City shall retain from the assessments an amount equal to its actual expenses in renewing the VTVTBID, and 2% of collected assessments each year will be used to pay for collecting the assessments and administrative expenses of the City. Assessment: No changes to the assessment levied within the existing VTVTBID are proposed upon the third renewal of the VTVTBID throughout its five-year duration. Except where funds are otherwise available, the City proposes to annually levy an assessment on all Lodging Businesses within the boundaries of the renewed VTVTBID based upon 4% of the rent charged by the operator per occupied room per night to pay for activities within the renewed VTVTBID. Extended stays, defined as stays of more than 30 consecutive calendar days, and those exempt persons as defined in Temecula Municipal Code Section 3.20.040, will be exempt from the renewed VTVTBID assessment. New Lodging B usinesses established within the boundaries of the renewed VTVTBID after the beginning of any fiscal year will not be exempt from the levy of assessment for that fiscal year. Assessments pursuant to the renewed VTVTBID shall not be included in gross room rental revenue for purpose o f determining the amount of the transient occupancy tax imposed pursuant to Chapter 3.20 of the Temecula Municipal Code. Renewal: The City Council may initiate proceedings to renew the VTVTBID upon the submission of a written petition signed by the owners of Lodging Businesses within the proposed VTVTBID which will pay more than 50% of the assessments proposed to be levied. If the City Council, by resolution, declares its intention to renew the VTVTBID, the Council must hold a noticed meeting and a subsequent public hearing on the proposed renewal. The owners of the Lodging Businesses will receive a joint notice of the meeting and public hearing by mail. At the public hearing a protest may be made orally or in writing by any interested person. Every written protest shall be filed with the City Clerk at or before the time fixed for the public hearing. Written protests may be mailed to the City Clerk, City of Temecula, 41000 Main Street, Temecula, California 92590. The City Council may waive any irregularity in the form or content of any written protest. A written protest may be Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 4 withdrawn in writing at any time before the conclusion of the public hearing. Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the City as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business or the authorized representative. A written protest that does not comply with these requirements shall not be counted in determining a majority protest. If written protests are received from the owners or authorized representatives of businesses in the proposed renewed VTVTBID that will pay 50 percent or more of the assessments proposed to be levied and protests are not withdrawn so as to reduce the protests to less than 50 percent, no further proceedings to levy the proposed assessment against such businesses shall be taken for a period of one year from the date of the finding of a majority protest by the City Council. Duration: Upon renewal of the VTVTBID, the proposed assessments shall be levied for five fiscal years, beginning with the fiscal year that commences on January 1, 2025 and ends on December 31, 2025, which aligns the VTVTBID’s fiscal year with the calendar year. After the expiration of the third five-year term (December 31, 2029), the City Council may renew the assessment pursuant to Section 36600 of the 1994 Law. For purposes of levying and collecting assessments within the renewed VTVTBID, a fiscal year shall commence on January 1st and end on the following December 31st; provided the City Council may, by resolution, designate the fiscal year as July 1st to June 30th of the following year, or any other fiscal year, subject to all applicable requirements of the 1994 Law. Once per year beginning on the anniversary of the renewal of the VTVTBID there shall be a 30-day period in which owners of the Lodging Businesses paying more than 50% of the assessment may petition the City Council to terminate the renewed VTVTBID. Management: Visit Temecula Valley shall continue to serve as the VTVTBID’s Owners’ Association. The Owners’ Association is charged with managing funds and implementing programs, and must provide annual reports to the City Council. Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 5 II. WHY A TOURISM BUSINESS IMPROVEMENT DISTRICT FOR TEMECULA VALLEY? There are several reasons why now is the right time to renew the VTVTBID; the most compelling reasons are as follows: 1. The Need to Increase Occupancy The renewal of the VTVTBID is a proactive effort to provide supplemental funding beyond that provided by the City. The funding will ensure that adequate financing exists for the investment required to increase occupancy in the lodging industry and be competitive in the conference segment of the tourism market. The investment will cover an expanded marketing and promotional budget needed to reach this market segment. 2. Stable Funding for Tourism Promotion The renewal of the VTVTBID will provide a stable source of funding for consistent tourism promotion efforts. The renewed VTVTBID will provide funding for tourism promotion free of political and economic circumstances. Temecula Lodging Businesses have benefitted from the Temecula Valley Tourism Business District. The renewal of the VTVTBID for its third term under the 1994 Law will provide stable funding over a new five-year duration, thereby allowing for continued long-range planning and program implementation. Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 6 III. WHAT IS A TOURISM BUSINESS IMPROVEMENT DISTRICT? Tourism Business Improvement Districts (TBIDs) utilize the efficiencies of private sector operation in the market-based promotion of tourism districts. TBIDs allow lodging business owners to organize their efforts to increase tourism. Lodging business owners within the district fund a TBID, and those funds are used to provide services that the businesses desire and that benefit the lodging businesses within the district. Tourism Business Improvement District services may include, but are not limited to: Marketing of the Destination Tourism Promotion Activities Sales Lead Generation In California, TBIDs are formed and renewed pursuant to the Property and Business Improvement District Law of 1994 (“1994 Law”). This law allows for the creation and renewal of a special benefit assessment district to raise funds within a specific geographic area. The key difference between TBIDs and other special benefit assessment districts is that funds raised are returned to the private non-profit corporation serving as the owners’ association for the district. There are many benefits to Tourism Business Improvement Districts: Funds cannot be diverted for other government programs; Tourism Business Improvement Districts are customized to fit the needs of each tourism district; They allow for a wide range of services, including those listed above; Tourism Business Improvement Districts are designed, created and governed by those who will pay the assessment; They provide a stable funding source for tourism promotion. An up to date version of the 1994 Law with all applicable amendments is available at: https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=SHC&divis ion=18.&title=&part=7.&chapter=&article= Visit Temecula Valley Tourism Business Improvement District Management District Plan Page 7 IV. VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT BOUNDARIES The existing VTVTBID includes all Lodging Businesses, existing and future, within the boundaries of the City of Temecula. The VTVTBID boundaries are the same boundaries as the City of Temecula, as shown in the map below. No changes to the boundaries of the renewed VTVTBID are proposed. When the VTVTBID was established in 2015 for its first five-year term, it included approximately 15 Lodging Businesses. When the VTVTBID was renewed for its second five-year term in 2019, it included approximately 18 Lodging Businesses. The boundaries of the VTVTBID, shown in the map below , currently include approximately 20 Lodging Businesses. A complete listing of all 20 Lodging Businesses within the proposed renewed VTVTBID can be found on Appendix 1 of this Plan. Visit Temecula Valley Tourism Business Improvement District Management District Plan September 9, 2024 Page 8 V. SERVICE PLAN AND BUDGET A. Assessment No changes to the assessment levied within the existing VTVTBID are proposed upon the renewal of the VTVTBID. The annual assessment rate to be levied on each Lodging Business within the proposed renewed VTVTBID is based on the estimated specific and special benefit to the Lodging Businesses. Except where funds are otherwise available, the City proposes to annuall y levy an assessment on all Lodging Businesses within the boundaries of the renewed VTVTBID based upon 4% of the rent charged by the operator per occupied room per night to pay for activities within the VTVTBID. Extended stays, defined as stays of more than 30 consecutive calendar days, and those exempt persons as defined in Temecula Municipal Code Section 3.20.040, will be exempt from the V TVTBID assessment. New Lodging Businesses established within the boundaries of the VTVTBID after the beginning of any fiscal year will not be exempt from the levy of assessment for that fiscal year. Assessments pursuant to the VTVTBID shall not be included in gross room rental revenue for purpose of determining the amount of the transient occupancy tax imposed pursuant to Chapter 3.20 of the Temecula Municipal Code. Bonds will not be issued. The amount of assessment, if passed on to each transient, shall be separately stated from the amount of rent charged and any other applicable taxes, and each transient shall receive a receipt for payment from the business. B. Determination of Special Benefit State law requires that assessment funds be expended on a specific benefit conferred directly to the payors that is not provided to those not charged, and which does not exceed the reasonable cost to the City of conferring the benefit. Further, the assessment may be utilized to provide a specific government service directly to the payors that is not provided to those not charged, and which does not exceed the reasonable costs to the local government of providing the service. Visit Temecula Valley shall continue to serve as the VTVTBID’s Owners’ Association. The Owners’ Association is charged with managing funds and implementing programs, and must provide annual reports to the Temecula City Clerk. The specific and special benefit the VTVTBID will provide to Lodging Businesses, and will not provide to non-assessed businesses, is room night sales. In order to provide a specific and special benefit and government service only to payors which does not exceed the reasonable cost thereof, the marketing and promotion services provided with the VTVTBID funds will be designed specifically to drive room night sales to assessed Lodging Businesses. C. Time and Manner for Collecting Assessments The proposed assessments shall be levied for five fiscal years, beginning with the fiscal year which begins on January 1, 2025 and continuing through the fiscal year which ends on December 31, 2029. The City will collect the assessments from Lodging Businesses within the boundaries of the renewed VTVTBID in monthly installments or such other installments as determined pursuant to resolution of the City Visit Temecula Valley Tourism Business Improvement District Management District Plan September 9, 2024 Page 9 Council. The funds collected will be distributed to the VTV Board. Funds remaining at the end of any year may be used in subsequent years in which VTVTBID assessments are levied as long as they are used consistent with the requirements of the 1994 Law and this Plan. Each operator of a Lodging Business shall, on or before the thirtieth day of each month, commencing in January 2025, make a return to the City’s Director or Finance, or his or her designee, (the “assessment administrator”), on forms provided by the assessment administrator, of the total rents charged and received for the immediately preceding month and the amount of assessment installment owed based on such rents. At such time, the full amount of the assessment installment shall be remitted to the assessment administrator and shall be delinquent if not paid by such date. If the thirtieth day of the month falls on a Saturday, Sunday, or City holiday, the return and p ayment shall be due on the first business day thereafter. Returns and payments are due immediately upon cessation of business for any reason and are delinquent thirty days thereafter. Each return shall be signed under penalty of perjury by a duly authorized agent of the operator. A return or payment made by mail shall be deemed received on the date shown on a postage cancellation stamp imprinted on the envelope in which the return or payment is received, or if a return or payment is made by means other than through the United States mail, a return or payment shall be deemed received on the date the payment is stamped “received” by the assessment administrator. Each assessment installment shall be subject to the same penalties and interest for nonpayment or fraud as are applicable to the transient occupancy tax pursuant to Chapter 3.20 of the Temecula Municipal Code. If any operator fails to make, within the required time, any report and remittance of the assessment installment or any required portion thereof, the assessment administrator shall proceed in such manner, as the assessment administrator deems best to obtain facts and information on which to base an estimate of the assessment installments due. As soon as the assessment administrator procures such facts and information as he or she is able to obtain upon which to base such estimate, the assessment administrator shall proceed to determine and assess against such operator the assessment installments, and applicable interest and penalties. In case such determination is made, the assessment administrator shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States mail, postage prepaid, addressed to the subject operator at his last place of business known to the assessment administrator. The operator may make application for a hearing in the manner set forth in Section 3.20.100 of the Temecula Municipal Code, and, in such case, the provisions of such Section 3.20.100 of this title shall govern the application, hearing, and determination of the assessment installment, interest and penalties, if any, by the assessment administrator. An operator may appeal the determination of the assessment administrator to the City Council in the manner set forth in Section 3.20.110 of the Temecula Municipal Code and, in such case, the provisions of such Section 3.20.110 shall govern the appeal and the findings of the City Council, which findings shall be final and conclusive. The amount of assessment installments, and applicable penalties and interest shall be deemed a debt owed to the City by the operator of a Lodging Business. An action may be commenced in any court of competent jurisdiction in the name of the City for the amount of such debt. In addition to the assessment installments, penalties and interest, the operator shall be liable to the City for the costs of collection of the amounts due and the enforcement, including, without limitation, all reasonable attorney fees, staff time and other costs of collection and litigation. Conviction and punishment of any person for failure to comply shall not relieve such person from paying any assessment installment, penalty or interest due and unpaid at the time of such conviction nor shall payment prevent prosecution of a Visit Temecula Valley Tourism Business Improvement District Management District Plan September 9, 2024 Page 10 violation of any of the above-described provisions. All remedies shall be cumulative and the use of one or more remedies by the City shall not bar the use of any other remedy. Any operator of a Lodging Business or other person who fails or refuses to furnish any return required to be made, or who fails or refuses to furnish a supplemental return or other data required by the assessment administrator, or who renders a false or fraudulent return or claim, is guilty of a misdemeanor. Any person required to make, render, sign or verify any report or claim, who makes any false or fraudulent report or claim with intent to defeat or evade the determination of any amount due pursuant to the renewed VTVTBID is guilty of a misdemeanor. The assessment shall be levied on each Lodging Business in the renewed VTVTBID and each such Lodging Business shall be solely responsible for paying all installments when due. Without disturbance of the foregoing, a Lodging Business may elect to recover some or all of the amount of the assessment from persons owing rent to the Lodging Business. The amount to be recovered from any such person may not exceed the amount of rent owed by that person, multiplied by four percent. The amount so recovered shall be separately identified or itemized on a document provided to that person. It shall be the duty of every operator of a Lodging Business to keep and preserve, for a period of three years, all records as may be necessary to determine the amount of the assessments due. The assessment administrator shall have the authority to require the maintenance of certain records and the form of such records and shall have the right to inspect such records at all reasonable times. Whenever the amount of any assessment installment, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the City, it may be refunded provided a claim in writing therefor, stating under penalty of perjury the specific grounds upon which the claim is founded, is filed with the assessment administrator within one year of the date of payment. The claim shall be on forms furnished by the assessment administrator. No refund shall be paid unless the claimant established his right thereto by written records showing entitlement thereto. D. Service Plan Budget and Programs to be Provided: Service Plan Budget Summary - Fiscal Years 2025-2029 A summary of the annual service plan budget for the renewed VTVTBID is provided on the following pages. The total five (5) year improvement and service plan budget is projected at approximately $2,480,000 annually. E. Annual Service Plan: The overarching message of the marketing program and some of its elements have been set out in this Plan; the remaining details of the program will be developed by the City-appointed Owners’ Association, which is answerable to the City Council. A service plan budget has been developed to deliver services throughout the VTVTBID . An annual service plan and budget will be developed and approved by the VTVTBID Owners’ Association. Please see the budget exhibit below. The budget also includes a portion for contingencies and further renewal of the District. Should the VTVTBID Owners’ Association approve, funds may be appropriated for the renewal effort. If there are funds remaining at the end of the renewed VTVTBID term and the Owners’ Association chooses to renew, these remaining funds will be transferred to the renewed VTVTBID in accordance with the Visit Temecula Valley Tourism Business Improvement District Management District Plan September 9, 2024 Page 11 0,000 1994 Law. Otherwise, any remaining funds will be spent consistent with this Plan or returned to assessed businesses in equal proportions to the assessment paid by each business. Visit Temecula Valley Tourism Business Improvement District Annual Budget, Years One through Five Services Provided Descriptions Total SALES and MARKETING – 80% $1,984,000.00 ADMINISTRATIVE and OPERATIONS – 13% $322,400.00 Office Administration/Operational Expenses Legal/Accounting CITY ADMINISTRATION FEE – 2% $49,600.00 CONTINGENCY/RENEWAL - 5% $124,000.00 Total Projected Revenue $2,480,000.00 The City Council hereby directs the implementation of a coordinated program of promotions. By adopting this Management District Plan, the City Council establishes programs that include the messages specified herein as may be modified by the City Council. This Management District Plan sets forth the following contemplated activities for each year of operation of the renewed VTVTBID: Sales and Marketing A sales and marketing program will promote the Temecula Valley as a tourist destination for the benefit of the Lodging Businesses in the City of Temecula. The sales and marketing program will have a central theme of promoting the Temecula Valley and Temecula Valley Southern California Wine Country as desirable place to visit, and may include the following activities: Sales & Marketing, 1,984,000, 80% Administrative & Operations, 322,400, 13% City Administration Fee, 49,600, 2% Contigency/Renewal/Reserve, 124,000, 5% Annual Assessment Budget -$2,480,000 Visit Temecula Valley Tourism Business Improvement District Management District Plan September 9, 2024 Page 12 Internet and online marketing efforts to increase awareness and optimize internet presence; Print ads in magazines and newspapers targeted at potential visitors; Television ads targeted at potential visitors; Radio ads targeted at potential visitors; Attendance of trade shows; Sales blitzes; Familiarization tours; Preparation and production of collateral promotional materials such as brochures, flyers and maps; Attendance of professional industry conferences and affiliation events; Partnerships with local and state tourism organizations to target key international markets to increase overnight visitation at assessed businesses; Development and implementation of a public relations and communications strategy, inclusive of social media, eblasts, and press release distributions designed to drive overnight visitation at assessed businesses; Lead generation activities designed to attract tourists and group events to Temecula Valley; Special projects to sponsor special events designed to attract visitors to Temecula Valley; Director of Sales and General Manager meetings to plan and coordinate tourism promotion efforts; Education of hospitality staff on service designed to create a visitor experience that will bring repeat visits; and Education of Lodging Business management and the Owners’ Association on marketing strategies best suited to meet the Temecula Valley’s needs. Administrative and Operations The administrative and operations portion of the budget shall be utilized for staffing costs dedicated solely to administrative and operations tasks, office costs, and other general administrative costs. City Administration Fee The City of Temecula shall be paid a fee equal to 2% of the amount of assessment collected within the boundaries of the renewed VTVTBID from the Lodging Businesses each fiscal year to cover its costs of collection and administration. F. Adjustments The City approved marketing plan shall remain consistent with the budgets above. Although actual revenues will fluctuate due to market conditions, the proportional allocations of the budget below shall remain the same. The VTV board shall have the authority to adjust budget allocations between the categories by no more than fifteen percent (15%) of the total budget per year. Visit Temecula Valley Tourism Business Improvement District Management District Plan September 9, 2024 Page 13 VI. VTVTBID GOVERNANCE A. Visit Temecula Valley Tourism Business Improvement District Governance The City Council, through adoption of this Management District Plan, has the right, pursuant to Streets & Highways Code §36651, to identify the body that shall implement the proposed program. The Owners’ Association of the renewed VTVTBID as defined in Streets & Highways Code §36614.5 is the body that shall implement the proposed program. The City Council appoints VTV to continue to serve as the Owner’s Association for the renewed VTVTBID. B. Brown Act and California Public Records Act Compliance The Owners’ Association is subject to government regulations relating to transparency, namely the Ralph M. Brown Act and the California Public Records Act, designed to promote public accountability. The owner’s association of a tourism business improvement district is considered a legislative body under California’s open meeting act, the Ralph M. Brown Act (Government Code §54950 et seq.). Thus, meetings of the VTV board must be held in compliance with the public notice and other requirements of the Brown Act. A majority of the Board may not hear, discuss, deliberate or take action on matters within the subject matter jurisdiction of the renewed VTVTBID except at a meeting complying with the requirements of the Brown Act. The Owner’s Association is also subject to the record keeping and retention requirements of the California Public Records Act. C. Annual Report The VTV board shall present an annual report at the end of each year of operation to the Temecula City Council pursuant to Streets and Highways Code §36650. Per Section 36650, the City Council may approve the report as filed or modify it and approve it. The annual report shall include, at a minimum, the following: Any proposed changes in the boundaries of the VTVTBID or classification of businesses within the VTVTBID. The improvements and activities to be provided for that fiscal year. An estimate of the cost of providing the improvements and the activities for that fiscal year. The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year. The estimated amount of any surplus or deficit revenues to be carried over from a previous fiscal year. The estimated amount of any contributions to be made from sources other than assessments levied pursuant to the 1994 Law. VTVTBID Management District Plan 14 September 9, 2024 APPENDIX 1 – LODGING BUSINESSES TO BE ASSESSED WITHIN THE RENEWED VTVTBID* *List as of September 2024 Lodging Business Name Address Best Western Plus Hotel & Suites 41841 Moreno Road, Temecula, CA 92590 Best Western Country Inn 27706 Jefferson Ave. Temecula, CA 92590 Embassy Suites Temecula 29345 Rancho California Rd. Temecula CA 92591 Extended Stay America 27622 Jefferson Ave. Temecula, CA 92590 Fairfield Inn and Suites 27416 Jefferson Ave., Temecula, CA 92590 Hampton Inn & Suites 28190 Jefferson Ave., Temecula, CA 92590 Hilton Garden Inn 28210 Jefferson Ave, Temecula CA 92590 Holiday Inn Express 27660 Jefferson Ave. Temecula, CA 92590 Home2 Suites by Hilton 28400 Rancho California Rd. Temecula, CA 92591 La Quinta Inn & Suites 27330 Jefferson Ave., Temecula, CA 92590 Motel 6 41900 Moreno Rd, Temecula, CA 92590 Palomar Inn Hotel 28522 Old Town Front St., Temecula CA 92590 Quality Inn Temecula 27338 Jefferson Ave. Temecula Ca 92590 Signature Temecula 28980 Old Town Front St., Temecula Ca 92590 Springhill Suites by Marriott 28220 Jefferson Ave., Temecula CA 92590 Staybridge Suites 27500 Jefferson Ave, Temecula, CA 92590 Rancho California Inn 41873 Moreno Rd., Temecula Ca 92590 Rodeway Inn 28718 Old Town Front St., Temecula CA 92590 Temecula Creek Inn 44501 Rainbow Canyon Rd. Temecula CA 92590 The Hotel Temecula 42100 Main Street Temecula CA 92590 Item No. 12 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Director of Finance Randi Johl, Director of Legislative Affairs/City Clerk DATE: October 22, 2024 SUBJECT: Adopt City Council Protocol Manual Policy Regarding Budget, Fees and Other Financial Matters (At the Request of Subcommittee Members Kalfus and Schwank) ______________________________________________________________________________ PREPARED BY: Jennifer Hennessy, Director of Finance Randi Johl, Director of Legislative Affairs/City Clerk RECOMMENDATION: That the City Council adopt a protocol manual policy regarding budget, fees and other financial matters. BACKGROUND: The City Council recently provided staff direction to prepare a policy regarding user fees and related financial matters for inclusion into the City Council Protocol Manual. On October 8, 2024, staff met with the Strategic Fiscal Subcommittee consisting of Mayor Pro Tem Kalfus and Council Member Schwank to review the attached draft. The subcommittee concurred with the layout of the proposed policy which provides an overview of how and when the budget, capital improvement program, user fees, cost allocation plans, and citywide fee schedules are considered and approved. The subcommittee also agreed that the City’s financial policies should be included and cross-referenced with the proposed policy. While a City Council policy is subject to revisions by future councils, the subcommittee was supportive of having a written policy on this topic for general reference and guidance purposes. It is recommended that the City Council approve the proposed policy for formal inclusion into the City Council Protocol Manual. FISCAL IMPACT: None ATTACHMENTS: 1. Draft Policy 2. Exhibit A – City’s Financial Policies CITY OF TEMECULA CITY COUNCIL POLICY Title: Budget, Fees, and Other Financial Matters Policy No. TBD Approved: TBD Revised: N/A PURPOSE: The purpose of this City Council policy is to set forth City Council preferences in regards to reviewing the City’s budget, fees, and other financial matters. POLICY: The policy of the City Council with respect to the matter listed in the above -referenced title is as follows: Operating Budget and Capital Improvement Program The City of Temecula's Operating Budget and Capital Improvement Program are adopted annually by the City Council. The Operating Budget is developed through an in-depth review process. Departmental budget submittals are prepared and reviewed by line-item in connection with projected revenues. Detailed measurable performance objectives are developed utilizing a unified set of Citywide strategic goals. Expenditure and 5-year revenue projections are developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects. The result is a conservative, balanced budget that provides for quality services while effectively utilizing available resources. The purpose of the CIP Budget document is to serve as a planning tool, which coordinates the financing and scheduling of major projects undertaken by the City. The CIP Budget document is prepared in accordance with generally accepted accounting principles. The CIP is dynamic and must be revised annually to address changing needs, priorities, and financial conditions. The capital improvements in the CIP are the City’s major projects, exceed $30,000 in cost, have long-term life spans, and are generally non- recurring. These projects include land and right of way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. It is the policy of the City Council to annually review and approve the Operating Budget and Capital Improvement Program of the City, utilizing 5-year revenue projections, in conjunction with the City Council’s established fiscal priorities. Taxes and Fees – Private and Public Benefit Monies generated from taxes and held in the General Fund are broadly levied and used to pay for services and programs for the whole community as a public benefit. In contrast, user fees are fees charged to an individual or group that receive a private benefit from the services provided. Types of Fees User fees do not include utility rates and development impact fees. Utility rates recover costs for the use of a particular service provided by a government agency, such as water or sewage treatment. Development impact fees are designed to mitigate the impacts of development activity and are used to fund future infrastructure and capital costs and legally may not be applied to normal operating costs and services. Per State law, user fees may not exceed the estimated reasonable cost of providing the service for which the fee is charged. This premise also applies to departmental fees such as parks and recreation fees, etc. User Fees and Related Cost Studies User fees are updated annually based on CPI inflation estimates or other inflators until the next comprehensive user fee study is undertaken. A comprehensive user fee study is typically conducted every five years and is used to determine the full cost of each service provided by the City for which the City charges a user fee. A User Fee Study (also called a Cost of Services Study), typically takes 18-24 months to complete and generally evaluates the following factors: Whether service costs are covered by revenues received Whether fees cover costs and generate excess revenue Analysis of relevant costs involved including direct and indirect costs Current and projected volume and revenue based on changes in fees Subsidization levels for each user fee Justification for maintaining, decreasing, and/or increasing user fees Evaluation of existing fee structure Identification of new fees and deletion of obsolete fees A Cost Allocation Plan must be completed prior to a User Fee Study. A Cost Allocation Plan, which typically takes 8-12 months to complete, accounts for the full cost of providing a service by including all direct and indirect costs. Direct costs are those directly budgeted and benefiting a specific program, such as salaries, benefits supplies and services. Examples include police patrols, street maintenance and recreation programs. Indirect costs are those which provide supporting services to multiple programs. Examples include legal counsel, finance, IT support, and insurance. It is important to allocate costs so that the City can identify the actual cost of services, ensure accurate calculation of fully burdened hourly rates and user fees, and recover costs for the General Fund. Recognizing that the completion of a Cost Allocation Plan and User Fee Study require the use of consultants and appropriate funding, it is the policy of the City Council to complete a Cost Allocation Plan and a User Fee Study every five years. In the event a City Council wishes to defer such plan and study due to external events such as an economic recession or other reason, it is the policy of the City Council to formalize such deferral and the reasons for the same, through City Council action at a public meeting. A citywide Master Fee Schedule, should one exist, will be updated and approved annually as a part of the budget and capital improvement program adoption process. The annual budget adoption process also includes a review and approval of the City’s financial policies (attached as Exhibit A to this policy). The annual review and approval of such policies ensures that the City Council continues to prioritize its financial decision-making in a manner that best serves the needs of City residents. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 309 Budget and Fiscal Policies BUDGET AND FISCAL POLICIES I. Financial Strategic Plan Purpose and Organization A. Annual Operating Budget (AOB) Through its Annual Operation Budget, the City will link resources with results by: 1. Identifying community needs for essential services that improve quality of life through strategic planning that: a. Organize the programs required to provide these essential services; b. Establish program policies and goals, which define the nature and level of program services required; c. Identify activities performed in delivering program services. 2. Proposing goals for improving the delivery of program services that: a. Identify and appropriate the resources required to perform program activities and accomplish program goals. b. Set objectives to measure Performance (progress) pertaining to: Long term goals that align Council priorities with financial resources; Output of program activities; Accomplishment of program objectives; Expenditure of program appropriations. 3. The AOB process encompasses the development, implementation, and evaluation of a plan for the provision of services for the upcoming fiscal year. The process includes political, managerial, planning, communication, and financial dimensions. The budget incorporates a long-term perspective, establishes linkages to broad organizational goals, and focuses budget decisions on desired results and outcomes. The AOB is formalized via the following process: a. A budget workshop is held with the City Council to receive Council direction and public comment, prior to budget preparation; b. Budget team updates policies and procedures for budget preparation, creates the budget process calendar, and prepares the current budget schedules for each department to use in preparing the new budget; c. A budget kickoff workshop is held with the City Manager, Department Directors, and Department Analysts to discuss the status of the current fiscal year budget, discuss the Five-Year Financial Forecast, review the upcoming budget process calendar, discuss the impacts of the current economic conditions at the State and Federal levels, and discuss the essential principles and elements of the budget process; d. Individual meetings are held with the budget team and each department to assist in the budget development process; City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 310 | Annual Operating Budget BUDGET AND FISCAL POLICIES e. The City Manager, in collaboration with the budget team, holds reviews each department budget request and makes recommendations to include in the proposed budget; f. A budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adoption; g. City Manager submits the proposed AOB and salary plan to the City Council at a public meeting for approval. B. Balanced Budget The City will strive to maintain a balanced budget over the Five-Year Financial Forecast, by meeting the following targets:. 1. Operating revenues must fully cover operating expenditures; 2. Ending fund balance must meet minimum policy levels. For the General Fund, this level has been established at 20% of operating expenditures for economic uncertainties and to support the City’s credit worthiness, cash flow, and response to local disasters. C. Five-Year Financial Forecast The City will prepare a five-year financial forecast bi-annually to assist in long range planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects. 1. Revenues are projected using a realistic approach, and are based on historical trends, stable residential development projections, internal analysis, and commercial growth that incorporates known development projects. Separate sets of assumptions are developed for major revenue types such as sales tax, property tax, community development fees, transient occupancy taxes, and investment income; 2. Departmental expenditure projections are developed using anticipated cost of living increases for general administrative operating costs. Additional assumptions are incorporated for major expenditure categories such as public safety to ensure that commercial and residential growth projections are addressed to main current service levels. The five-year capital improvement program is reviewed with the annual operating budget, and maintenance costs of each proposed project are identified and included in the forecast; 3. The five-year forecast indicates whether projected revenue growth will support anticipated expenditures for current levels of service. However, as the City continues to grow, it is important to ensure that it can meet increasing demands and be in a position to respond to possible changes in economic conditions. The five-year forecast is a dynamic tool that requires bi-annual update and review of its underlying assumptions to keep the City in a position of strong fiscal condition. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 311 BUDGET AND FISCAL POLICIES D. Capital Improvement Program (CIP) 1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget document is to serve as a planning tool, which coordinates the level ranking, financing, and scheduling of major projects undertaken by the City. All projects presented in the five-year CIP budget are carefully programmed to ensure the community’s capital improvement needs are met both now and in the future. In addition, the projects provide additional opportunities and access to the City and improve the overall quality of life as identified in the Quality of Life Master Plan (QLMP). This document is dynamic and must be revised annually to address changing needs, level rankings, and financial conditions. The City’s goal in providing a CIP Budget is to develop a multi-year plan for capital improvements, update it annually, and follow through with all capital improvements in accordance with the plan. It also allows staff to budget operating and maintenance costs into the five-year projection in order to determine the total cost of each project before it is undertaken. 2. CIP Development - This CIP budget document is developed by incorporating input from City Council and key management team members, based on community comments and feedback received throughout the year. This team then, through several workshops, identifies and evaluates community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities, and affordable housing projects. Each proposed project is reviewed and discussed to ensure funding, timing, and necessity. The budget workshop is held annually to provide the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. 3. CIP Projects: $30,000 or More - The capital improvements presented in the budget are the City’s major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right of way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and affordable housing projects. 4. Project Manager - Every CIP project will have a project manager who will prepare the project proposal, ensure that required phases are completed on schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status. 5. Project Benefit - Projects must identify a benefit and reference a Core Value (QLMP) goal. 6. CIP Review Committee - In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. 7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on community needs, as determined by the City Council and availability of funding. Level rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, Affordable Housing, and Projects Funded By Community Facilities Districts) are assigned in accordance with the following guidelines: City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 312 | Annual Operating Budget BUDGET AND FISCAL POLICIES a. LEVEL I: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated, or financial opportunity losses may result. b. LEVEL II: The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. c. LEVEL III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. d. Future Years Projects: The project will be an improvement to the community but does not necessarily need to be completed within a five-year capital improvement program time frame. 8. CIP Administrative Costs - The administrative costs associated with managing CIP projects are estimated (generally as five to ten percent of estimated construction costs) and included in each project budget. 9. CIP Operations and Maintenance (O & M) - Future operations and maintenance costs that result from CIP projects are estimated and identified in the CIP project sheets. These incremental future operating costs are incorporated into the five-year forecast. 10. CIP Phases - The CIP will emphasize project planning, with projects progressing through at least two and up to ten of the following phases: a.Designate (Assigned). Appropriates funds based on projects designated for funding by the Council through adoption of the Capital Improvement Program budget. b.Study. Concept design, site selection, feasibility analysis, schematic design, environmental determination, property appraisals, scheduling, grant application, grant approval, specification preparation for equipment purchases. c.Environmental Review. Compliance with CEQA, NEPA and other environmental studies, if necessary. d.Real Property Acquisitions. Property acquisition for projects, if necessary. e.Site Preparation. Demolition, hazardous materials abatements, other pre- construction work. f.Design. Final design, plan and specification preparation and construction cost estimation. g.Construction. Construction contracts. h.Construction Management. Contract project management and inspection, soils and material tests, other support services during construction. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 313 BUDGET AND FISCAL POLICIES i.Equipment Acquisitions. Vehicles, heavy machinery, computers, office furnishings, other equipment items acquired and installed independently from construction contracts. 11. CIP Appropriation - The City's annual CIP appropriation for study, design, acquisition and/or construction is based on the projects designated by the Council through adoption of the Capital Improvement Program budget. If project costs at the time of bid award are less than the budgeted amount, the balance will be unappropriated and returned to fund balance or allocated to another project. If project costs at the time of bid award are greater than budget amounts, five basic options are available: a. Eliminate the project; b. Defer the project for consideration to the next Capital Improvement Program budget period; c. Rescope or change the phasing of the project to meet the existing budget; d. Transfer funding from another specified, lower-level ranking project. e. Appropriate additional resources as necessary from fund balance. 12. CIP Budget Carryover - Project accounts, which have been appropriated, will not lapse until completion of the project phase. 13. Program Objectives - Project phases will be listed as objectives in the program narratives of the programs, which manage the projects. 14. General Plan Consistency Review - All projects are evaluated by the City’s Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City’s long-term vision as developed by the City Council. The proposed capital projects are also reviewed by the Traffic Safety Commission, and the Parks and Recreation Commission. II. Financial Reporting A. Annual Reporting The City will prepare annual financial statements as follows: 1. The City will contract for an annual audit by a qualified independent certified public accountant (or accounting firm). The City will strive for an unqualified auditors' opinion. 2. The City will use generally accepted accounting principles in preparing its annual financial statements and will strive to meet the requirements of the GFOA's Award for Excellence in Financial Reporting program. 3. The City will issue audited financial statements within 180 days after year-end. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 314 | Annual Operating Budget BUDGET AND FISCAL POLICIES B. Interim Reporting The City will prepare and issue timely interim reports on the City's fiscal status to the Council and staff. This includes online access to the City's financial management system by City staff; quarterly reports to the Council and Department Directors; and mid-year budget reviews. C. Budget Amendments The Council may amend or supplement the budget at any time after its adoption by majority vote of the Council members. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will not have a significant policy impact nor affect budgeted year-end fund balances. D. Extended Annual Reporting The City will prepare extended annual reports as required by Federal and State requirements including, but not limited to: 1. State Controller Reports 2. Street Report III. Fund Balance and Reserves A. Fund Balance Policy Fund balance represents the accumulation of actual revenues and other financing sources in excess of actual expenditures and other uses at year-end. In general terms, it represents the City’s accumulated “savings” from year to year, as any fund balance realized at year-end is added to (or deducted from if expenditures exceeded revenues for that particular year) the previous year’s fund balance. Fund balance is often referred to as “reserves.” B. Reserve for Economic Uncertainty The City will maintain a minimum fund balance of at least 20% of operating expenditures in the General Fund, in order to adequately provide resources in the event of an unexpected draw on City finances. Eligible uses of these reserve funds include: Expenditures due to local disasters/acts of nature Loss of major revenue source(s) due to financial hardship or economic downturn State-imposed take of local revenue/mandated payments Significant unanticipated expenditures Significant payout of Comprehensive Annual Leave for employees leaving City service City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 315 BUDGET AND FISCAL POLICIES C. Secondary Reserve for Contingencies In addition to the Reserve for Economic Uncertainty, the City will strive to maintain an operating reserve within the General Fund in the amount of 5% of General Fund operating expenditures. Use of these reserve funds shall be limited to: Covering annual operating expenditures if revenue falls short of projections, creating an annual operating deficit. Making one-time investments in Capital infrastructure that will create long-term operational savings to the General Fund, leverage available grant funds, or provide funding for projects that will create an economic benefit to the City. D. Future Capital Project Designations The Council may designate specific fund balance levels for future development of capital projects that it has determined to be in the best long-term interests of the City. E. Other Designations and Reserves In addition to the designations noted above, fund balance levels will be sufficient to meet funding requirements for projects approved in prior years which are carried forward into the new year; debt service reserve requirements; reserves for encumbrances; and other reserves or designations required by contractual obligations, state law, or generally accepted accounting principles. F. Fund Balance Components This policy establishes the procedures for reporting unrestricted fund balance in the General Fund financial statements, as well as a fund balance expenditures hierarchy. Fund Balance commitments and assignments ensure that there will be adequate financial resources to protect the City against circumstances such as revenue shortfalls and unanticipated expenditures. The Policy also authorizes and directs the Director of Finance to prepare financial reports and categorize fund balance per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. There are five separate components of fund balance which identify the specific purposes for which amounts can be spent: (1) Non-expendable Fund Balance – inherently non-expendable; (2) Restricted Fund Balance – externally enforceable limitations on use; (3) Committed Fund Balance – self-imposed limitations on use; (4) Assigned Fund Balance –limitation resulting from intended use; (5) Unassigned Fund Balance – residual net resources. 1.Non-expendable Fund Balance - Amounts that cannot be spent because they are either (a) not in spendable form, such as prepaid items or inventories; or (b) legally required to be maintained intact, such as the principal portion of an endowment. 2.Restricted Fund Balance - Amounts for a specific purpose that are either (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, other governments’ regulations; or (b) imposed by law through constitutional provisions or enabling legislation. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 316 | Annual Operating Budget BUDGET AND FISCAL POLICIES 3.Committed Fund Balance - Amounts authorized for specific purposes by a government’s highest level of decision-making authority (City Council). These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period however, the amount can be determined subsequently. The City’s committed fund balance includes a reserve for economic uncertainty. Amounts are committed to finance any significant unanticipated revenue shortfalls, negative State budget impacts or impacts from natural disasters or other catastrophic events. 4.Assigned Fund Balance - Amounts that are constrained for specific purposes but are neither restricted nor committed. For all governmental funds other than the General Fund, any remaining amounts not classified as non-expendable, restricted, or committed are considered assigned. For the General Fund, this policy delegates the authority to assign amounts to be used for specific purposes to the Director of Finance in consultation with the City Manager for the purpose of reporting these amounts in annual financial statements. 5.Unassigned Fund Balance - Residual net resources of the General Fund in excess of what can be classified in one of the other four categories. G. Hierarchy of Spending Fund Balance Restricted fund balance should be spent first when an expenditure is incurred for which both restricted and unrestricted fund balance is available. When an expenditure is incurred for purposes where amounts in any of the unrestricted classifications of fund balance could be used, committed amounts are to be spent first, followed by assigned amounts and then unassigned amounts. H. Unassigned Fund Balance – General Fund At the end of each fiscal year, the Finance Department will report on the audited year-end financial results. In the event that actual General Fund revenues exceed expenditures and encumbrances, a year-end operating surplus shall be reported. Any year-end operating surplus which exceeds the levels required by the reserve policies, noted above, will be deemed as Unassigned Fund Balance, and shall be appropriated for one-time (non-recurring) expenditures in accordance with the following guidelines, subject to City Council approval. Ongoing, or recurring expenditures, are not appropriate uses of available Unassigned Fund Balance. 1. Public Safety equipment or non-recurring programs 2. Asset Management reserves 3. Capital improvement projects 4. Reduction of unfunded liabilities related to CalPERS pension and Other Post-Employment Benefits (OPEB) 5. Reduction, or avoidance, of City deb City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 317 BUDGET AND FISCAL POLICIES IV. Transactions and Use Tax Funding (Measure S) A. Measure S Revenue Pursuant to Ordinance 16-06, on November 8, 2016, the people of Temecula approved a local 1% Transactions and Use Tax, effective on April 1, 2017, to maintain 9-1-1 emergency response times, prevent cuts to local paramedic, police, fire protection, school safety patrols, youth/after-school programs, senior services, disabled services, improve freeway interchanges, reduce traffic and provide for other general services. B. Appropriation Priorities of Measure S Revenue In accordance with the approved ballot language related to Measure S, maintaining public safety services is the City’s top priority, followed by the appropriate maintenance and replacement of City assets to ensure long-term viability of City operations. As surplus funds are available, the City Council may allocate Measure S funding to capital projects identified in the Capital Improvement Program as well as any associated general services. 1. Public Safety a. Within the Police Department, the City will strive to maintain a target staffing ratio of one sworn officer per 1,000 residents (1:1,000), as outlined in the City’s General Plan. Upon receiving Population Estimate from the California Department of Finance, in May of each year, the Police staffing ratio shall be evaluated, and if the ratio falls below 1:1,000, the City Council may allocate available Measure S resources to meet the target staffing ratio. b. Desired Fire Department staffing levels include four persons per fire engine or fire truck (4-0 staffing). During the Annual Operating Budget process, the Fire staffing ratio shall be evaluated, and if the ratio falls below 4-0 staffing, the City Council may allocate available Measure S resources to meet the target staffing ratio. 2. Asset Management/Investment In accordance with the Asset Management and Replacement Policy, noted in Section VII., the City strategically manages the life cycle and replacement of its assets; including capital infrastructure, City facilities and parks, fleet vehicles and equipment, and the City’s technology and communication systems. Ensuring adequate reserves are set-aside for the future replacement of City-owned assets is critical to the long-term viability of the City’s operations. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 318 | Annual Operating Budget BUDGET AND FISCAL POLICIES The City’s Street and road network serves as the capital infrastructure for public transportation in and around the City. A Pavement Management Study is designed to evaluate the current condition of the road network and establish a recommended level of investment necessary to properly maintain the condition of the street and road network. The City Council will strive to allocate an amount up to the recommended level of investment, as stated in the most recent Pavement Management Study, to the Capital Improvement Program – Pavement Rehabilitation Program, or other appropriate capital infrastructure projects designated for street and road network improvements. The City Council will strive to allocate an amount to be deposited into each asset replacement fund, based on the results of the specific asset management plan conducted periodically for each grouping of asset types (i.e., facilities, parks, vehicles and technology). 3. Capital Improvement Projects A Capital Improvement Project is defined as a major project, which exceeds $30,000 in cost, has a long-term life span, and is generally non-recurring. The City Council may allocate available Measure S resources to fund projects identified in the Capital Improvement Program. 4. General Services Operations and maintenance costs associated with City programs, administration and general services to the public are considered eligible appropriations of Measure S resources, so long as the abovementioned priorities are considered first. a. Operations and maintenance costs related to the addition of a new City facility, program or service funded by Measure S, shall have priority over existing City general services. V. Contingency Planning In response to adverse financial and economic conditions that could negatively impact the City’s fiscal health, a Contingency Plan will provide for a measured response to potential fiscal challenges, as opposed to reactionary decision-making that could hinder the long-term financial solvency of the City. In accordance with Budget Policies III.B and III.C, the City will strive to maintain reserves in the amount of 25% of General Fund operating expenditures. Eligible uses of these reserve funds are outlined in the aforementioned policy; however this Contingency Plan will address the hierarchy of utilizing reserve funds, in the event the City experiences significant or sudden fiscal constraints. The type of fiscal challenge will dictate the appropriate budgetary measure to implement in order to ensure solvency. If the fiscal constraint cannot be absorbed by annual budgetary savings, the following hierarchy shall be followed: City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 319 BUDGET AND FISCAL POLICIES A. One-Time Events In the event the City is faced with a non-recurring fiscal constraint, such as a State mandated payment or a natural disaster, the use of reserve funds is an appropriate mitigation. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. B. Ongoing Fiscal Constraints In the event the City experiences the loss of a major revenue source outside of the City’s control (i.e. acts of legislation, corporate decisions and/or economic downturn), the City will need to adjust its operations in order to maintain a balanced budget. Circumstances may arise when the City is unable to react quick enough to offset a sudden loss in revenue, and will be required to utilize reserves to supplant the current Operating Budget. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. Continued use of reserve funds shall not exceed two budget cycles, to allow adequate time for the implementation of operational changes, while limiting the ongoing dependency on reserves. Implementation of Contingency Plan actions requires the majority approval of the City Council. VI. Staffing Policy A. Regular Staffing 1. The budget will fully appropriate the resources needed for authorized regular staffing. 2. Regular benefitted employees will represent the core work force and the preferred means of staffing ongoing, year-round program activities and services. The City will strive to provide competitive compensation and benefits for its authorized regular workforce. Each regular employee will: a. Fill a position on the Schedule of Authorized Positions in the applicable, approved Annual Operating Budget; b. Receive compensation and benefits consistent with labor agreements or other City Council approved compensation plans. 3. To manage the growth of the regular work force and overall staffing costs, the City will follow these procedures: a. The Council will authorize all regular positions. b. The Human Resources Department will coordinate and approve the hiring of all regular employees. c. Supplement core staff with a balanced workforce consisting of part-time, contract, and independent contractors. d. All requests for additional regular positions will include evaluations of: The demand for, term and expected results of the proposed activity; City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 320 | Annual Operating Budget BUDGET AND FISCAL POLICIES Staffing and material costs including salary, benefits, equipment, uniforms, clerical support and facilities; The ability of private industry to provide the services being demanded; Additional revenues or cost savings, which may be realized. e. Periodically, and before any request for additional regular positions, existing programs will be re-evaluated to determine if services can be provided with existing regular employees. B. Project Staffing 1. The hiring of project employees will not be used as amethod for expanding the City's regular workforce on a long-term basis. 2. Project employees include all employees other than regular employees, temporary staffing, elected officials and volunteers. Project employees will generally augment regular City staffing as extra-help employees, seasonal employees, and interns. 3. The City Manager and Department Directors will encourage the use of project employees to meet temporary peak workload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. Under this guideline, project employees will be hired for up to one year at a time in conjunction with the annual operating budget on an at-will basis. Moreover, project employee hours will generally not exceed 50% of a regular, full-time position (1,000 hours annually). There may be limited circumstances where the use of project employees on an ongoing basis in excess of this target may be appropriate due to unique programming or staffing requirements. However, any such exceptions must be approved by the City Manager based on the review and recommendation of the Human Resources Department. C. Temporary Staffing 1. Temporary Staffing agencies can be contacted only in the case of a short-term assignment such as sick leave, disability leave, maternity leave, isolated peak in workload, etc. 2. The City will pay the Temporary Staffing Agency a fair base rate for the employee with a negotiated markup while the temporary employee is providing work for the City. D. Work Hours 1. Regular employee, project employee, and temporary employee work hours will be based on the needs of the City and the position. 2. Employee work hours may be flexed in an effort to minimize overtime. E. Overtime Management 1. Overtime should be used only when necessary and when other alternatives are not feasible or cost effective. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 321 BUDGET AND FISCAL POLICIES 2. All overtime must be pre-authorized by a Department Director or delegated in accordance with existing policy. 3. Departmental operating budgets should reflect anticipated annual overtime costs and departments will regularly monitor overtime use and expenditures. 4. When considering the addition of regular, project, or temporary staffing, the use of overtime as an alternative will be considered. The department will take into account: a. The duration that additional staff resources may be needed; b. The cost of overtime versus the cost of additional staff; c. The skills and abilities of current staff; d. Training costs associated with hiring additional staff; e. The impact of overtime on existing staff; f. The impact on quality of services. F. Independent Contractors Independent contractors are not City employees. They may be used in two situations: 1. Short-term, peak workload assignments to be accomplished using personnel contracted through an outside employment agency (OEA). In this situation, it is anticipated that City staff will closely monitor the work of OEA employees and minimal training will be required. However, they will always be considered the employees of the OEA and not the City. All placements through an OEA will be coordinated through the Human Resources Department and subject to the approval of the Human Resources Department. 2. Construction of public works projects and delivery of operating, maintenance or specialized professional services not routinely performed by City employees. Such services will be provided without close supervision by City staff, and the required methods, skills and equipment will generally be determined and provided by the contractor. Contract awards will be guided by the City's purchasing policies and procedures. G. Productivity The City will continuallymonitor and review the City’s methods of operation to ensure that services continue to be delivered in the most cost-effective manner possible. This review process encompasses a wide range of productivity issues, including: 1. Analyzing systems and procedures to identify and remove unnecessary review requirements. 2. Evaluating the ability of new technologies and related capital investments to improve productivity. 3. Developing the skills and abilities of all City employees. 4. Developing and implementing appropriate methods of recognizing and rewarding exceptional employee performance. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 322 | Annual Operating Budget BUDGET AND FISCAL POLICIES 5. Evaluating the ability of the private sector to perform the same level of service at a lower cost. 6. Periodic formal reviews of operations on a systematic, ongoing basis. 7. Maintaining a decentralized approach in managing the City's support service functions. Although some level of centralization is necessary for review and control purposes, decentralization supports productivity by: a. Encouraging accountability by delegating responsibility to the lowest possible level; b. Stimulating creativity, innovation and individual initiative; c. Reducing the administrative costs of operation by eliminating unnecessary review procedures; d. Improving the ability of the organization to respond to changing needs, and identify and implement cost-saving programs; e. Assigning responsibility for effective operations and citizen responsiveness to the department. H. Contracting for Services – Private Sector 1. General Policy Guidelines a. Contracting with the private sector for the delivery of services may provide the City with a significant opportunity for cost containment and productivity enhancements. As such, the City is committed to using private sector resources in delivering municipal services as a key element in our continuing efforts to provide cost-effective programs. b. Private sector contracting approaches under this policy include construction projects, professional services, outside employment agencies and ongoing operating and maintenance services. c. In evaluating the costs of a private section contracts compared with in-house performance of the service, indirect, direct, and contract administration costs of the City will be identified and considered. d. Whenever private sector providers are available and can meet established service levels, they will be seriously considered as viable service delivery alternatives using the evaluation criteria outlined below. e. For programs and activities currently provided by City employees, conversions to contract services will generally be made through attrition reassignment to absorption by the contractor. 2. Evaluation Criteria –Within the general policy guidelines stated above, the cost effectiveness of contract services in meeting established service levels will be determined on a case-by- case basis using the following criteria: City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 323 BUDGET AND FISCAL POLICIES a. Is a sufficient private sector market available to competitively deliver this service and assure a reasonable range of alternative service providers? b. Can the contract be effectively and efficiently administered? c. What are the consequences if the contractor fails to perform, and can the contract reasonably be written to compensate the City for any such damages? d. Can a private section contractor better respond to expansions, contractions or special requirements of the service? e. Can the work scope be sufficiently defined to ensure that competing proposals can be fairly and fully evaluated, as well as contractor’s performed after bid award? f. Does the use of contract services provide us with an opportunity to redefine service levels? g. Will the contract limit our ability to deliver emergency or other high priority services? h. Overall, can the City successfully delegate the performance of the service but still retain accountability and responsibility for this delivery? I. Contracting for Services – Government Service Contracts 1. General Policy Guidelines: a. Contracting with other government entities for the delivery of services such as police and fire provides the City with significant opportunities for cost containment and productivity enhancements. The City utilizes government service contracts to deliver municipal services as a key element in the City’s continuing efforts to provide cost- effective programs. b. Police Contract Services – The City contracts with Riverside County Sheriff’s Department for police services. Under this contract the City maintains a ratio of one (1) uniformed police officer for every one thousand (1,000) residents. The City will ensure that contracted staffing levels are compatible with the City population and needs. Contracting with the County facilitates an efficient, effective and affordable model of policing for the community. The police contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. c. Fire Contract Services - The City contracts with the Riverside County Fire Department for all fire services. Contracting with the County facilitates an efficient, effective and affordable model of fire protection, disaster preparedness, fire prevention, and emergency operation services for the community. The fire contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 324 | Annual Operating Budget BUDGET AND FISCAL POLICIES J. Contracting for Services – Regional Approach 1. A regional approach to public services leverages economies of scale to improve outcomes and services to the citizens. Therefore, prior to entering into private or government service contracts, the City will require the completion of a systematic assessment to determine whether a regional approach to providing services is necessary. a. Animal Control Services - The City contracts with Animal Friends of the Valleys for animal control services and the County of Riverside (via the Southwest Community Financing Authority) for animal sheltering services. Contracting with multi-agencies for these services demonstrates a regional approach of leveraging resources to provide efficient services (at a reduced cost). K. Comprehensive Annual Leave Payout 1. Upon an employee’s separation from City service, the employee shall have the option to defer their official separation date to that which corresponds to the exhaustion of the employee’s Comprehensive Annual Leave (CAL) balance in accordance with established personnel policies and/or labor agreements. 2. When an employee vacates a position using paid time off (e.g. Comprehensive Annual Leave) for an extended period of time, the vacant position will be evaluated by the Department Director, and upon City Manager approval, the Department Director may fill the vacant position in order to continue operations without disruption to City services. In the event the department does not have adequate savings to offset the cost to fill the vacancy, the City Manager is authorized to transfer an amount equal to the funding shortfall from the General Fund Non-Departmental Account No. 001.199.999.5353 – Staffing Continuity Reserve to the affected department. VII. Asset Management and Replacement Policy The City has established multiple asset management and replacement funds to accumulate the necessary financial resources to properly maintain City assets over the long-term. The replacement funds are designated for the purpose of purchasing replacement assets at the end of the item’s useful life. Vehicles, equipment, technology, and facilities are tracked on separate replacement schedules, used to determine the annual contribution amounts for each department owning an eligible asset. The annual contribution amounts are equivalent to the estimated cost to replace the asset at the end of its useful life divided by the number of years of useful life. A. Replacement Funds 1. Fund 310 – Vehicles and Equipment Fund. Eligible assets include vehicles and large equipment items that have a useful life longer than three years and cost in excess of $10,000. 2. Fund 325 – Technology Replacement Fund. Eligible assets include those technology-related assets that have a useful life longer than three years and cost in excess of $5,000. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 325 BUDGET AND FISCAL POLICIES 3. Fund 335 – Support Services Replacement Fund. Eligible assets include copier machines utilized by all City departments and maintained by the Information Technology/Support Services department. 4. Fund 350 – Facilities Replacement Fund. Eligible assets include City buildings, systems, and infrastructure necessary to properly operate and maintain all City facilities. 5. Fund 191 – Streetlight Replacement Fund. This fund was established when the City acquired the streetlight network from Southern California Edison, in order to have available resources to repair and replace the light standards, bulbs and other infrastructure of the streetlight network. Resources for this fund are accumulated through Service Level B rate and charges assessed on the properties utilizing the Citywide residential streetlight network. The funds are discretionary in nature and may be reappropriated by the City Council to provide financial reserves to respond to natural disasters and other emergencies; provide a source for internal loans and liquidity; or serve as collateral for City debt issues. VIII. Capital Financing and Debt Management A. Capital Financing 1. The City will consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances: a. When the project's useful life will exceed the term of the financing; b. When project revenues or specific resources will be sufficient to service the long-term debt. 2. The City will integrate debt issuances with the objectives of the Capital Improvement Program and will incorporate such integration in the formulation of the City’s Five-Year Financial Forecast. 3. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The issuance of short-term instruments such as revenue, tax or bond anticipation notes is excluded from this limitation. (See Investment Policy) 4. Capital improvements will be financed primarily through user fees, service charges, assessments, special taxes or developer contributions when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities. 5. Transportation-related impact fees are a major funding source in financing transportation system improvements. However, revenues from these fees are subject to significant fluctuation based on the rate of new development. Accordingly, the following guidelines will be followed in designing and building projects funded with transportation impact fees: City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 326 | Annual Operating Budget BUDGET AND FISCAL POLICIES a. The availability of transportation impact fees in funding a specific project will be analyzed on a case-by-case basis as plans and specifications, or contract awards are submitted for City Manager or Council approval. b. If adequate funds are not available at that time, the Council will make one of two determinations: Defer the project until funds are available; Based on the high priority of the project, advance funds from the General Fund, which will be reimbursed as soon as funds become available. Repayment of General Fund advances will be the first use of transportation impact fee funds when they become available. 6. The City will use the following criteria to evaluate pay-as-you-go versus long-term financing in funding capital improvements: a. Factors Favoring Pay-As-You-Go Financing: Current revenues and adequate fund balances are available, or project phasing can be accomplished; Existing debt levels adversely affect the City’s credit rating; Market conditions are unstable or present difficulties in marketing. b. Factors Favoring Long Term Financing: Revenues available for debt service are deemed sufficient and reliable so that long-term financings can be marketed with investment grade credit ratings; The project securing the financing is of the type, which will support an investment grade credit rating; Market conditions present favorable interest rates and demand for City financings; A project is mandated by State or Federal requirements, and resources are insufficient or unavailable; The project is immediately required to meet or relieve capacity needs and current resources are insufficient or unavailable. B. Debt Management 1. The City will not obligate the General Fund to secure long-term financings except when marketability can be significantly enhanced. 2. An internal feasibility analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 327 BUDGET AND FISCAL POLICIES 3. The City will generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure. 4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct debt and will seek credit enhancement such as letters of credit or insurance when necessary for marketing purposes, availability, and cost-effectiveness. 5. The City will monitor all forms of debt annually coincident with the City’s Five-Year Financial Forecast preparation and review process and report concerns and remedies, if needed, to the Council. 6. The City will diligently monitor its compliance with bond covenants, including but not limited to any Federal tax compliance requirements with respect to any tax-exempt debt obligations, and ensure its adherence to applicable regulations. 7. The City will maintain good, ongoing communications with bond rating agencies about its financial condition. The City will follow a policy of full disclosure on every financial report and bond prospectus (Official Statement). 8. The City will periodically review the requirements of, and will remain in compliance with, any continuing disclosure undertakings, particularly under Rule 15c2-12 promulgated by the Securities and Exchange Commission under the Securities Exchange Act of 1934 with respect to debt issues. 9. The City will diligently monitor the use of proceeds from its debt issues, to ensure that the proceeds will be directed to the intended use. The City will maintain records of the intended use of the proceeds when the debt was originally issued (by keepingrelated documents, such as the Official Statements, tax certificates, as applicable) and the use of the proceeds at the time they are expended. Such records shall be retained so long as the debt issue (and any subsequent debt issue which refunded the debt) remains outstanding and for three years following the final maturity or redemption. The City shall consult legal counsel regarding the use of proceeds that is different from the original intended purpose. 10. So long as required by California Government Code Section 8855(k), the City shall file annual report(s) to the California Debt and Investment Advisory Commission (“CDIAC”) in accordance with CDIAC’s requirements on a timely basis. The City shall retain a copy of each such annual report. 11. In connection with each debt issue, the City will file or cause Bond Counsel or another applicable member of the financing team to file on behalf of the City, a report of proposed issuance and a report of final sale, as required by California Government Code Section 8855(i) and (j). City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 328 | Annual Operating Budget BUDGET AND FISCAL POLICIES C. Debt Capacity 1. General Purpose Debt Capacity. The City will carefully monitor its levels of general-purpose debt. Because the general-purpose debt capacity is limited, it is important that the City only use general-purpose debt financing for high-priority projects where it cannot reasonably use other financing methods for two key reasons: a. Funds borrowed for a project today are not available to fund other projects tomorrow; b. Funds committed for debt repayment today are not available to fund operations in the future. In evaluating debt capacity, general-purpose annual debt service payments should generally not exceed 10% of General Fund revenues; and in no case should they exceed 15%. Further, direct debt will not exceed 2% of assessed valuation; and no more than 60% of capital improvement outlays will be funded from long-term financings. D. Independent Disclosure Counsel For any public offering debt issue, the City will retain independent disclosure counsel to assist with the preparation of the official statement or any other similar offering document and the continuing disclosure agreement. The roles of bond counsel and disclosure counsel may be served by the same firm, based on the City’s determination on a case-by-case basis. E. Land-Based Financings 1. Public Purpose. There will be a clearly articulated public purpose in forming an assessment or special tax district in financing public infrastructure improvements. This should include a finding by the Council as to why this form of financing is preferred over other funding options such as impact fees, reimbursement agreements or direct developer responsibility for the improvements. 2. Eligible Improvements. Except as otherwise determined by the Council when proceedings for district formation are commenced, preference in financing public improvements through a special tax district will be given for those public improvements that help achieve clearly identified community facility and infrastructure goals in accordance with adopted facility and infrastructure plans as set forth in key policy documents such as the General Plan, Specific Plan, Facility or Infrastructure Master Plans, or Capital Improvement Plan. Such improvements include study, design, construction and/or acquisition of: a. Public safety facilities; b. Major transportation system improvements, such as freeway interchanges; bridges; intersection improvements; construction of new or widened arterial or collector streets (including related landscaping and lighting); sidewalks and other pedestrian paths; transit facilities; and bike paths; c. Storm drainage, creek protection and flood protection improvements; d. Parks, trails, community centers and other recreational facilities; City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 329 BUDGET AND FISCAL POLICIES e. Open space; f. Cultural and social service facilities; g. Other governmental facilities and improvements such as offices, information technology systems and telecommunication systems. 3. Active Role. Even though land-based financings may be a limited obligation of the City, staff will play an active role in managing the district. This means that the City will select and retain the financing team, including the financial advisor, bond counsel, trustee, appraiser, disclosure counsel, assessment engineer, special tax consultant and underwriter, as appropriate. Any costs incurred by the City in retaining these services will generally be the responsibility of the property owners or developer and will be advanced via a deposit when an application is filed; or will be paid on a contingency fee basis from the proceeds from the bonds. 4. Credit Quality. When a developer requests a district, the City will carefully evaluate the applicant’s financial plan and ability to carry-out the project, including the payment of assessments and special taxes during build-out. This may include detailed background, credit and lender checks, and the preparation of independent appraisal reports and market absorption studies. For districts where one property owner accounts for more than 25% of the annual debt service obligation, a letter of credit further securing the financing may be required. 5. Reserve Fund. A reserve fund should be established in the lesser amount of: the maximum annual debt services; 125% of the annual average debt service; or 10% of the bond proceeds. 6. Value-to-Debt Ratios. The minimum value-to-debt ratio should generally be 4:1. This means the value of the property in the district, with the public improvements, should be at least four times the amount of the assessment or special tax debt. In special circumstances, after conferring and receiving the concurrence of the City’s financial advisor and bond counsel that a lower value-to-debt ratio is financially prudent under the circumstances; the City may consider allowing a value-to-debt ratio of 3:1. The Council should make special findings in this case. 7. Appraisal Methodology. Determination of value of property in the district will be based upon the full case value as shown on the ad valorem assessment roll or upon an appraisal by an independent Member Appraisal Institute (MAI). The definitions, standards and assumptions to be used for appraisals will be determined by the City on a case-by-case basis, with input from City consultants and district applicants, and by reference to relevant materials and information promulgated by the State of California, including the Appraisal Standards for Land Secured Financings prepared by the California Debt and Investment Advisory Commission. 8. Capitalized Interest During Construction. Decisions to capitalize interest will be made on a case-by-case basis, with the intent that if allowed, it should improve the credit quality of the bonds and reduce borrowing costs, benefiting both current and future property owners. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 330 | Annual Operating Budget BUDGET AND FISCAL POLICIES 9. Maximum Burden. Annual assessments (or special taxes in the case of Mello-Roos or similar districts) should generally not exceed 1% of the sales price of the property; and total property taxes, special assessments and special taxes payments collected on the tax roll should generally not exceed 2%, with priority going toward special assessments and/or special taxes used to offset any negative fiscal impact of providing municipal services, as determined by a Fiscal Impact Analysis. 10. Benefit Apportionment. Assessments and special taxes will be apportioned according to a formula that is clear, understandable, equitable and reasonably related to the benefit received by, or burden attributed to, each parcel with respect to its financed improvement. No annual escalation factor will be permitted for special assessments or special taxes that support debt service on bonds utilized to finance public infrastructure. Annual escalation factors on special assessments and/or special taxes used to fund municipal services shall be as identified in the Fiscal Impact Analysis. 11. Special Tax District Administration. In the case of Mello-Roos or similar special tax districts, the total maximum annual tax should not exceed 110% of annual debt service. The rate and method of apportionment should include a back-up tax in the event of significant changes from the initial development plan and should include procedures for prepayments. 12. Foreclosure Covenants. In managing administrative costs, the City will establish minimum delinquency amounts per owner, and for the district as a whole, on a case-by-case basis before initiating foreclosure proceedings. 13. Disclosure to Bondholders. In general, each property owner who accounts for more than 10% of the annual debt service or bonded indebtedness must provide ongoing disclosure information annually as described under SEC Rule 15(c)-12. 14. Disclosure to Prospective Purchasers. Full disclosure about outstanding balances and annual payments should be made by the seller to prospective buyers at the time that the buyer bids on the property. It should not be deferred to after the buyer has made the decision to purchase. When appropriate, applicants or property owners may be required to provide the City with a disclosure plan. F. Conduit Financings 1. The City will consider requests for conduit financing on a case-by-case basis using the following criteria: a. The City’s bond counsel will review the terms of the financing, and render an opinion that there will be no liability to the City in issuing the bonds on behalf of the applicant; b. There is a clearly articulated public purpose in providing the conduit financing; c. The applicant is capable of achieving this public purpose. 2. The review of requests for conduit financing will generally be a two-step process: City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 331 BUDGET AND FISCAL POLICIES a. First, obtaining Council’s interest in the request, and establishing the ground rules for evaluating it; b. Second, return to Council with the results of this evaluation and recommend approval of appropriate financing documents, if warranted. This two-step approach ensures that the issues are clear for both the City and applicant, and that key policy questions are answered. 3. The work scope necessary to address these issues will vary from request to request and will have to be determined on a case-by-case basis. Additionally, the City should generally be fully reimbursed for costs incurred in evaluating the request; however, this should also be determined on a case-by-case basis. G. Refinancings 1. General Guidelines. Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered (within Federal tax law constraints) under the following conditions: a. There is a net economic benefit; b. It is needed to modernize covenants that are adversely affecting the City’s financial position or operations; c. The City wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources. 2. Standards for Economic Savings. In general, refinancing for economic savings will be undertaken whenever net present value savings of at least five percent (5%) of the refunded debt can be achieved. a. Refinancings that produce net present value savings of less than five percent will be considered on a case-by-case basis, provided that the present value savings are at least three percent (3%) of the refunded debt. b. Refinancings with savings of less than three percent (3%), or with negative savings, will not be considered unless there is a compelling public policy objective. H. Types of Debt That May be Issued 1. To implement the financing (or refinancing) objectives, the City will consider the issuance of generally accepted types of debt, including: a. Revenue Bonds – limited-liability obligations tied to a specific enterprise or special fund revenue stream where the projects financed clearly benefit or relate to the enterprise or are otherwise permissible uses of the special revenue; b. Special Assessment/Special Tax Bonds – limited liability obligations secured by special assessments or special taxes as described above under “Land-Based Financings”; City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 332 | Annual Operating Budget BUDGET AND FISCAL POLICIES c. General Fund Supported Lease Revenue Bonds or Certificates of Participation – generally involves a lease arrangement between the City and a joint powers authority (or another entity), whereby bonds are issued by the authority for the financing of the project, and the City agrees to make lease payments in sufficient amounts to secure debt service payments on the bonds. d. General Obligation Bonds – bonds secured by a dedicated property tax override (i.e., a property tax in excess of the 1% basic ad valorem property tax rate) that will be issued only after voter approval pursuant to the State Constitution and other applicable laws. e. Tax Increment Bonds – bonds secured by a portion of ad valorem property tax that are allocated to a successor agency (to a former redevelopment agency) or another entity formed pursuant by law (such as an enhanced infrastructure financing district or a community revitalization infrastructure district). The successor agency will consider issuance of bonds for refunding purposes. The City has not yet formed any enhanced infrastructure financing district, community revitalization infrastructure district or any similar entity, and will undertake applicable legal and feasibility analysis at the time of consideration of the formation of any such entity. f. Conduit Financing Bonds – bonds as described above under “Conduit Financings,” for which debt service will be secured by the applicant’s payments and the role of the City (or the City affiliated entity) will be limited to be the conduit issuer, without financial liability. 2. The above list is not exhaustive. The City may from time to time consider other types of debt to accommodate its financing and refinancing objectives. I. Policy Goals Related to Planning Goals and Objectives 1. It is a policy goal of the City to protect taxpayers and constituents by utilizing conservative financing methods and techniques so as to obtain the highest practical credit ratings (if applicable) and the lowest practical borrowing costs. 2. The City is committed to financial planning, maintaining appropriate reserves levels and employing prudent practices in governance, management and budget administration, including debt issuance and management. 3. The City will comply with applicable State and Federal law as it pertains to the maximum term of debt and the procedures for levying and imposing any related taxes, assessments, rates and charges. J. Creation of Services Community Facilities Districts 1. Introduction a. It is the City’s goal to support new development projects that address public need and provide a public benefit. In consideration of these projects, the City desires to ensure that the provision of both general services and public safety services are addressed. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 333 BUDGET AND FISCAL POLICIES b. The City shall require developments that propose an increase in a higher density residential use than what is currently allowed by the General Plan or Zoning Code to form, or annex into, a Community Facilities District (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended, for the purposes of providing municipal services and public safety services. c. The City shall make the final determination as to which public financing mechanism, if any, shall be used to assist in the funding of a service. The City may confer with the applicant to learn of any unique circumstances before making its final determination. 2. Eligible Expenses a. All City and any consultant costs incurred in evaluating applications requesting the establishment of CFDs shall be paid by the applicant by advance deposit increments, or as otherwise agreed upon in writing by the City. The City shall not incur any non- reimbursable expense for processing such applications. Expenses not chargeable to the District shall be borne by the applicant. b. In general, the services to be financed by a public services CFD are those identified in the Mello-Roos Community Facilities Act which are provided by the City including: i. Police protection services, including put not limited to, criminal justice services. ii. Fire protection and suppression services, and ambulance and paramedic services. iii. Provision of municipal services including, but not limited to, parks and park maintenance, street maintenance, facility maintenance, parkway maintenance, recreation funding, library services, open space, flood and storm protection services, and operation of museums and cultural facilities. iv. Other services as may be permitted pursuant to the Mello-Roos Community Facilities Act as it may be amended from time to time. 3. Selection of Consultants a. The City shall select and solely manage, coordinate, and direct the work of the special tax consultant, assessment engineer, financial advisor, special district administrator, and other professionals and consultants it deems appropriate in relation to the formation of, or annexation into, a Services CFD. 4. Fiscal Impact Analysis (FIA) a. The City shall enter into an agreement with a third-party consultant to conduct a fiscal impact analysis that analyzes the cost of the provision of services to the proposed development. i. The applicant shall be responsible for incurring all costs of the FIA and pay a deposit in advance, or as otherwise agreed upon, in writing, by the City. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 334 | Annual Operating Budget BUDGET AND FISCAL POLICIES ii. The FIA shall utilize the final project description, as provided by the applicant, for analysis. The project description must also match that description used for the necessary California Environmental Quality Act (CEQA) analysis. iii. The FIA shall utilize the most current adopted budget data, to be provided by the City, to develop the projected cost of services relative to the proposed development. The most current available data regarding CPI and other inflators, contract increases, expenditure and revenue trends, and future known legislation affecting the City’s budget shall be used. iv. The FIA shall maintain a 1:1,000 police officer ratio, as the population of the City continues to increase. v. If the FIA is completed more than one year prior to the completion of the entitlement process, the FIA shall be updated to reflect the most recent budget data. vi. If a significant change in in the City’s fiscal environment occurs between the finalization of the FIA and the completion of the entitlement process, the City may require an updated FIA to be completed. 5. Rate and Method of Apportionment a. The findings of the FIA will be utilized in the determination of the rate and method of apportionment (RMA) for the CFD, as calculated by a third-party special tax consultant, after the proposed development has received its entitlements. b. The RMA should provide for an annual increase in the maximum special tax. c. For residential components of development projects, the projected ad valorem tax and other direct and overlapping debt for the proposed CFD shall not exceed 2.0% of the anticipated initial sales price to the ultimate home buyer, per City policy. Any deviations from the foregoing will not be permitted unless specifically approved by the City Council. d. The term of the Services CFD shall be in perpetuity, unless otherwise agreed to by the City Council. e. The City will consider the apportionment of assessments to those properties that are found by the assessment engineer to be benefited by the municipal services provided. The assessment engineer will review the services provided to each parcel in order to comply with the requirements of Proposition 218 and applicable State statutes. f. The rate and method of special taxes will be structured in such a manner as to result in a fair and reasonable taxing structure. The City and its special tax consultant will consider input from the proponent of the development project, but the City will make the final determination. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 335 BUDGET AND FISCAL POLICIES 6. Deposit/Reimbursement Agreement a. As stipulated earlier in this policy, all City and any consultant costs incurred in evaluating applications requesting the establishment of CFDs shall be paid by the applicant by advance deposit increments, or as otherwise agreed upon in writing by the City. b. The City and the applicant shall enter into a Deposit/Reimbursement Agreement that stipulates the terms of payment for the costs in conducting proceedings for the formation of the Services Community Facility District. c. The Director of Finance may draw upon the deposits to pay costs including, but not limited to fees and expenses of any consultants employed in connection with the formation or annexation of the CFD; the costs of publication of notices; appraisal or other studies determined necessary; and reasonable charges for City staff time. 7. Conditions for Project Approval for New Projects a. Effective upon adoption of this policy, the City shall require all developments that propose an increase in a higher density residential use than what is currently allowed by the General Plan or Zoning Code to form or annex into a CFD pursuant to the Mello- Roos Community Facilities Act of 1982, as amended, for the purposes of providing general municipal services and public safety services, for the purpose of offsetting the cost of providing said services to new residents. Determination of an eligible CFD will be made at the discretion of the City. If an eligible CFD does not exist, a new services CFD formation will be required. It is the City’s goal to provide a consistent level of service to all City residents. b. The City may choose to enter into a Development Agreement with the applicant, requiring the development to form, or annex into, the Services CFD. c. If no Development Agreement is entered into between the City and the applicant, a condition of approval will be placed upon the project during the entitlement phase, stipulating that prior to the approval of any map, it will be required that the development form, or annex into, a Services CFD. d. The City, in conjunction with its financial advisors, shall determine whether the aggregate cost of public services, allowable under statute, shall equal an amount that renders the formation of a District economically both cost-effective and efficient. e. The City will work, on a case by case basis, to determine the appropriate tax rate to be levied for proposed projects, in conjunction with a Services CFD applying for the development of affordable housing, as defined by the California Health and Safety Code. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 336 | Annual Operating Budget BUDGET AND FISCAL POLICIES IX. Interfund Transfers and Loans Policy A. Establishment of Various Funds The City has established various funds to account for revenues whose use should be restricted to certain activities. Accordingly, each fund exists as a separate financing entity from other funds, with its own revenue sources, expenditures and fund equity. B. Transfer Between Funds Any transfers between funds for operating purposes are set forth in the budget. These operating transfers, under which financial resources are transferred from one fund to another, are distinctly different from interfund borrowings, which are usually made for temporary cash flow reasons, and are not intended to result in a transfer of financial resources. In summary, interfund transfers result in a change in fund equity; interfund borrowings do not, as the intent is to repay the loan in the near term. C. Interfund Loans Interfund loans may be appropriate whenever the loan is expected to be repaid within the immediate future. The most common use of interfund loans is for grant programs, where costs are incurred before drawdowns are initiated and received. Receipt of fundsis typically received shortly after the request for funds has been made. X. Appropriations Limitation A. Adopting a Resolution The Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII-B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affect the City's appropriations limit. B. Supporting Documentation Available for Review The supporting documentation used in calculating the City's appropriations limit and projected appropriations subject to the limit will be available for public and Council review at least fifteen days before Council consideration of a resolution to adopt an appropriations limit. The Council will generally consider this resolution in connection with final approval of the budget. C. Calculating Appropriations The City will strive to develop revenue sources, both new and existing, which are considered non- tax proceeds, in calculating its appropriations subject to limitation. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 337 BUDGET AND FISCAL POLICIES D. Review of User Fees and Charges The City will annually review user fees and charges and report to the Council the amount of program subsidy, if any, that is being provided by the General Fund. An annual inflator is automatically calculated each year based on changes in the Consumer Price Index. E. Support of Legislation or Initiatives The City will actively support legislation or initiatives sponsored or approved by League of California Cities which would modify Article XIII-B of the Constitution in a manner which would allow the City to retain projected tax revenues resulting from growth in the local economy for use as determined by the Council. F. Voter Approval to Amend Appropriation Limit The City will seek voter approval to amend its appropriation limit at such time that tax proceeds are in excess of allowable limits. XI. Pension Rate Stabilization Policy A. Establishment of an Internal Revenue Code (IRC) Section 115 Irrevocable Trust The City contracts with the California Public Employees Retirement System (CalPERS) to provide pension benefits to its employees. The pension is funded with a combination of employer and employee contributions. To mitigate the volatility in the employer contribution rates, the City has established a Section 115 Trust to prefund its pension obligations. Assets from the Trust are restricted for the payment of pension obligations. B. Funding of an Internal Revenue Code (IRC) Section 115 Irrevocable Trust The primary benefit of a Section 115 Trust is the flexibility of investment options available to the Trust that cities are prohibited from utilizing. The broader investment options have the ability to generate higher yields and investment earnings, thereby increasing the assets held in trust. To establish the Section 115 Trust, a one-time contribution of $8 million was deposited as seed funding during Fiscal Year 2017-18. Effective Fiscal Year 2018-19 and every year thereafter until amended by Council; 1. At a minimum, an amount equivalent to 26% of Total Payroll may be deposited into the Section 115 Trust in July for the ensuing fiscal year, so long as the City has adequate cash flow for operations. 2. Thirty percent (30%) of the Operating Budget Surplus within the General Fund may be deposited into the Section 115 Trust, up to a maximum contribution of $2 million per year. The Operating Budget Surplus is defined as the excess amount over the budgeted Revenue over Expenditures calculation. City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 338 | Annual Operating Budget BUDGET AND FISCAL POLICIES 3. Additional Trust contributions may be programmed through the Annual Operating Budget process each year, as approved by Council. Annual pension liability payments to CalPERS shall be made from the proceeds of the Section 115 Trust, so long as adequate proceeds are available in the Section 115 Trust. XII. Signature Delegation Policy A. Delegation of City Manager Signature Authority In accordance with the Budget Resolution Section 1.E-F., the City Manager may authorize expenditures of funds in the amounts up to one-hundred thousand dollars ($100,000). Any expenditures in excess of $100,000 requires City Council action. With regard to contracts and agreements, the City Manager hereby delegates his signature authority, up to $100,000 to the Assistant City Manager, and up to $60,000 as follows: 1. Temecula Community Service District contracts and agreements may be approved by the Director of Community Services for the following contract types: a. Entertainment, Performance and Event Agreements 2. Public Works contracts and agreements may be approved by the Deputy City Manager or the Director of Public Works for the following contract types: a. Maintenance Agreements b. Minor Construction Agreements 3. “Approved As To Form” approval on all agreements, with the exception of those noted below, may be approved by the Assistant Director of Finance, up to $10,000. All contracts and agreements in excess of $10,000, must be Approved As To Form by the City Attorney, or his/her designee. a. Successor Agency Agreements b. Housing Authority Agreements c. Preservation of Cultural Resource Agreements d. Leases e. Licenses Agreements f. Settlement Agreements City of Temecula Fiscal Year 2024-2025 Annual Operating Budget Annual Operating Budget | 339 BUDGET AND FISCAL POLICIES B. Delegation of City Manager Settlement Authority In accordance with the Budget Resolution Section 1.G., the City Manager, in consultation with the City Attorney, is authorized to settle personal injury and property damage lawsuits and enter into settlement agreements on behalf of the City, Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency where the amount of the settlement does not exceed one-hundred thousand dollars ($100,000). 1. For all Personal Injury, Property, and Employment Claim settlements, the City Manager hereby delegates his signature authority to the Director of Human Resources/Risk Management to negotiate settlements up to $10,000. XIII. Emergency Appropriation Policy In the event of an emergency resulting from acts of nature or other unforeseen activity, the City Manager is authorized to appropriate budgetary funds for the emergency purchase of goods and services to address such emergency. In the event the emergency requires a significant Public Works response, an emergency exemption to the Public Works bidding requirements must be approved by the City Council via an Emergency Exemption Resolution. XIV. Debt/Liability Paydown Strategy Policy At their meeting December 13, 2022, the Council adopted the City’s Debt/Liability Paydown Strategy, which provides for a 7-year paydown schedule for the City’s outstanding facility debt, the unfunded pension liability and the unfunded Other Post-Employment Benefits (OPEB) liability. As the economic conditions change, it will be necessary to reevaluate the Paydown Strategy to ensure adequate funding exists to maintain the paydown schedule and reach the goal of a 7-year paydown. The Paydown Strategy consists of a 15-year Financial Plan and includes the use of Available General Fund Balance and available resources in the IRC Section 115 Irrevocable Pension Trust to pay off the City’s outstanding debt/liabilities in accordance with the table below (updated in January 2024): As of January 2024 Annual Updated Pension Available OPEB Pension Civic Center MRC Budgetary Change Year # Fiscal Year Trust Fund Balance Liability Liability Loan Loan Savings From Original 1 2022-23 5,000,000 19,913,606 7,250,000 12,624,607 5,038,999 (1,620,001) (364,988) 2 2023-24 7,000,000 10,792,003 3,254,000 14,538,003 (3,253,835) 1,893,000 3 2024-25 5,000,000 2,913,492 7,913,492 (5,522,203) (321,458) 4 2025-26 2,000,000 6,267,833 8,267,833 (5,598,373) 1,448,821 5 2026-27 8,455,217 8,455,217 (5,680,108) 6,277,059 6 2027-28 9,019,970 9,019,970 (5,763,328) (1,184,698) 7 2028-29 6,304,545 6,304,545 (5,851,032) (1,125,490) 8 2029-30 (5,938,215) 9 2030-31 (5,566,423) 10 2031-32 (4,356,798) 19,000,000 63,666,666 3,254,000 61,749,060 12,624,607 5,038,999 (49,150,315)6,622,246 Change from Original 2,000,000 1,885,165 (2,107,000) 9,095,257 (327,393) (38,618) 8,999,878 Total Interest Savings n/a 30,763,360 2,187,894 1,036,267 Funding Sources Payoff Schedule City of Temecula Fiscal Year 2024-2025 Annual Operating Budget 340 | Annual Operating Budget BUDGET AND FISCAL POLICIES The original OPEB and Pension liability amounts were determined as of June 30, 2020 valuation reports and are subject to change as CalPERS investment returns fluctuate each year. Annual Budgetary Savings generated by the payoff of a specific debt/liability is redirected back into Available Fund Balance and applied to the payoff of future unfunded liabilities until all obligations are paid off. The CalPERS Pension Unfunded Liability will be considered “paid off” when the City Pension Plan’s Funded Status, as defined by CalPERS, is equal to or greater than 100%. To achieve this Funded Status within the 7-year target, annual Additional Discretionary Payments (ADPs) will be made directly to CalPERS, as noted in the above schedule. Any deviations from the Paydown Strategy’s 15-Year Financial Plan that trigger less than $4 million in Available Fund Balance in any year of the forecast is cause for reevaluating the paydown timeline. Economic impacts that could trigger the reevaluation include: (1) Economic conditions, including recession or potential recession, (2) Decrease in General Fund revenue, (3) Increase in General Fund expenditures, (4) Declining interest earnings in CalPERS’ Public Employees’ Retirement Fund (PERF) portfolio, (5) Declining investment earnings in the City’s IRC Section 115 Irrevocable Pension Trust Each year, as part of the Annual Operating Budget process and the Mid-Year Budget process, the 15-Year Financial Plan shall be updated and reevaluated to ensure adequate Available General Fund Balance and Pension Trust balances exist to make the Pension Liability payments, or ADPs, as outlined in the table above. If the funding sources are not adequate to maintain Available Fund Balance in excess of $4 million each year of the forecast, an alternative paydown schedule shall be presented for City Council consideration. An Operating Budget Surplus is defined as the excess amount over the budgeted Revenue over Expenditures calculation. In the event of any remaining Operating Budget Surplus after contributions are made to the City’s IRC Section 115 Irrevocable Pension Trust in accordance with Budget Policy XI, additional ADPs may be made from the remaining surplus, up to $2 million per fiscal year. Additional ADPs may be programmed through the Annual Operating Budget process each year, as approved by Council. Item No. 13 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Matt Peters, Interim Community Development Director DATE: October 22, 2024 SUBJECT: Community Development Department Monthly Report ___________________________________________________________________________________ RECOMMENDATION: That the City Council receive and file the Community Development Department monthly report. The following are the highlights for Community Development for the month of September 2024. CURRENT PLANNING ACTIVITIES In September 2024, Planning processed twenty-eight (28) new applications (not including Home Occupations) and conducted one (1) Public Hearing. A detailed account of planning activities is attached to this report. Temecula Valley Hospital Master Plan Update (PA21-1525): The City is processing a Modification to the previously approved Temecula Valley Hospital (TVH) Master Plan. The updated Master Plan, at buildout will include the existing 237,305 square foot hospital building and 5,180 square foot storage building along with an approximately 130,000 square foot, four story Behavioral Health Building in Phase 2, an approximately 10,000 square foot expansion to the emergency department, a 125,000 square foot, five story second hospital tower, a 80,000 square foot medical office buildings, and a 14,000 square foot utility plant in Phase 3, and an approximately 125,000 square foot, five story third hospital tower, a 80,000 square three story foot medical office building, and a four story parking structure with the existing helipad relocated to the roof of the structure in Phase 4. The project is located at 31700 Temecula Parkway. A public scoping meeting for the Subsequent Environmental Impact Report (SEIR) was held on March 23, 2022, at the Ronald H. Roberts Temecula Public Library. The public review period for the SEIR has ended. The Final SEIR has been completed by the consultant and meetings have taken place with the City Council and Planning Commission Subcommittee’s. A tour of a similar Behavioral Health Facility took place on June 6, 2023, for the City Council and Planning Commission. A Community Meeting organized by TVH took place on November 13, 2023, in the City of Temecula Conference Center. Staff will be going out with a Request for Proposals for a Municipal Services Impact Analysis prepared by an independent consultant. (COOPER) Temecula Resort and Spa (PAs 22-0035, 22-0037): The City is processing a Development Plan and Tentative Parcel Map for an approximately 474,137 square foot, seven (7) story, 90 -foot high full service hotel that includes a parking garage, conference facilities/ballrooms, gallery/event space, full service spa, restaurants, bars/lounges, retail outlets, workout facility, outdoor pool area, and a wedding garden located on the east side of Front Street between First Street and Second Street. The project was presented to the Old Town Steering Subcommittee on July 26, 2022, September 27, 2022, April 25, 2023, and May 23, 2023, and the Old Town Temecula Planning Commission Subcommittee on October 19, 2022, January 17, 2024, March 20, 2024, September 12, 2024, and September 18, 2024. On September 6, 2023, the Planning Commission requested redesign of the project in order to meet the development standards of the Old Town Specific Plan. On May 15, 2024, the Planning Commission requested redesign of the project including relocation of the pool, horizontal and vertical articulation, and functioning balconies. Staff will continue to work with the applicant. (COOPER) Estates @ Seraphina (PAs 24-0023, 0120): The City is processing a Vesting Tentative Tract Map (VTTM 38908) and Home Product Review for the creation of 113 single family lots including five (5) affordable lots and eight (8) open space lots on 17.57 acres located on the southwest corner of Joseph Road and Rita Way (APN 957-080-027). An environmental consultant has been selected and is preparing an environmental document. (COOPER) Parker Medical Center II (PA22-0987): The City is processing a Development Plan for an approximately 35,601 square-foot, three story, medical office building located on the west side of Avenida De Missiones approximately 425 feet south of Temecula Parkway. (COOPER) Rancho-12 Tentative Tract Map (PA22-0047): The City is processing a 12-lot single-family development located at 31670 Rancho California Road. (JONES) Be Good Hotel (PA22-0995): The City is processing a Development Plan Application to review a four- story hotel featuring nine rooms, restaurant and subterranean parking. The project is generally located on the northwest corner of Fourth Street and Mercedes Street. (JONES) Bedford Court Development Plan (PA23-0197): The City is processing a Development Plan application to allow for the construction of two structures totaling approximately 4,546 square feet. Anticipated uses consist of a car wash and coffee shop. The project is generally located approximately 160 feet south of the Temecula Parkway and Bedford Court intersection. (JONES) Bedford Court Planned Development Overlay (PA23-0280): The City is processing a Planned Development Overlay to provide development standards for a proposed coffee shop and car wash. The project is located approximately 160 feet south of the Temecula Parkway and Bedford Court intersection at APN: 922-210-042. (JONES) Sail House Development Plan (PA23-0227): The City is processing a Development Plan application for an approximately 7,066 square foot warehouse building with office space. The project is located at 42974 Roick Drive. (JONES) Redhawk Specific Plan Amendment (PA23-0327): The City is processing an amendment to the Redhawk Specific Plan to provide a revision to uses associated with the golf course and add related standards for those uses. The project is located at 45100 Temecula Parkway within the Redhawk Specific Plan (related application number PA23-0251 CUP). (JONES) Front and Main (PA23-0492): The City is processing a Development Plan application for an approximately 13,600 square foot structure totaling three-stories. The project is generally located approximately 130 feet east of the Old Town Front Street and Main Street intersection at APN: 922-034-037. (JONES) Habitat II: (PA24-0230 & 0231) A Development Plan and related map for an approximately 10,550 square foot residential project comprised of six units within two 2 story structures. The project is located at 28725 and 28731 Pujol Street. (JONES) Old Town Townhomes Development Plan (PA22-0941): The City is processing a Development Plan application for the construction of 14 multi-family residential units on the vacant .68-acre parcel located at 42146 Sixth Street. (CARDENAS) Texas Roadhouse (PA23-0341): The City is processing a Development Plan for an approximately 8,000 square foot Texas Roadhouse restaurant located at 40710 Winchester Road. (COOPER) Mercedes Benz Sprinter (PA23 -0329): The City is processing a Development Plan for an approximately 81,295 square foot Mercedes Benz Sprinter Dealership that includes maintenance and repair services, detail center, and employee wellness center. The project is located on an undeveloped site at 40910 Temecula Center Drive. (COOPER) Gaucho Grill (PAs 23-0467, 0499, 0500): The City is processing a Conditional Use Permit for a Type 47 ABC License, a Modification to an existing building to revise the colors of the building, addition of a covered entryway and dining area, new exterior lighting, and folding glass window panels, and a Certificate of Historical Appropriateness to modify an existing historic building (First National Bank). The project is located in the former location of The Bank of Mexican Food in Old Town and proposes operations Sunday- Thursday from 11:00 a.m. to 10:00 p.m. and Friday and Saturday from 11:00 a.m. to 11:30 p.m. with NO live entertainment. (COOPER) Parker Ridge Tentative Tract Map 38813 (PA23-0497): The City is processing a Tentative Tract Map to subdivide two existing parcels into nine (9) parcels on 11.4 acres located on the south side of Pauba Road approximately 600 feet of Showalter Road. An environmental consultant has been prepared for the project. (COOPER) Temecula Regional Center Specific Plan Amendment (PA23-0494): The City is processing a Specific Plan Amendment to the Temecula Regional Center Specific Plan for a technical change to the document so the square footage in the Specific Plan reflects existing conditions/entitled projects. (COOPER) Sage Senior Apartments (PA24-0066, 0067): The City is processing a Development Plan and Conditional Use Permit for a 143-unit senior apartment community built on 5.93 acres located at 80134 Winchester Road. An environmental consultant has been selected and is preparing an environmental document. (COOPER) Cubesmart AT&T Wireless Antenna Facility (PA22-0470): The City is processing a Wireless Antenna Facility application for a proposed 40’ tall mono-eucalyptus tree located behind the existing CubeSmart Self Storage facility located at 44618 Pechanga Parkway. (CARDENAS) Camping World (PA23-0240): The City is processing a Modification application to include 'Parcel 2' to the existing Conditional Use Permit, to modify the site with new security fencing, parking, landscaping a service building conversion, and demolition of the former restaurant building located at 27600 Jefferson Avenue. (CARDENAS) Tony's Car Wash (PA23-0321): The City is processing a Development Plan application for a proposed 6,828 square-foot car wash facility consisting of a car wash tunnel, detailing tunnel, an office, and vacuums on the vacant 1.99-acre property located approximately 200 feet southwest of Temecula Parkway and Jedediah Smith Road. (CARDENAS) Small Steps Industrial (PA24-0180): The City is processing a Development Plan application for a proposed 8,000 square foot industrial building on the vacant .59-acre parcel located on the northwest corner of Felix Valdez Avenue and Baldaray Circle. (CARDENAS) MS Mountain View Buildings 17 and 21 (PA24-0246): The City is processing a Development Plan application for Building 17, a 69,095 square foot building; and Building 21, a 17,136 square foot building located on the west of the corner of Via Industria and Avenida Alvarado. (CARDENAS) Altair Private Recreation Center & C1 Park (PA24-0363): The City is processing a Development Plan for the Altair Private Recreation Center and Village C1 Park containing an approximately 1,992 square foot recreation building, 1,437 square foot multi-purpose building, and 1,018 square foot pool building. The recreation center also contains a pool, spa, cabanas, fire pit area, and BBQ area. The park contains two (2) pickleball courts, half-basketball court, picnic areas, and an open turf area. The project is located within the Altair Specific Plan area. (COOPER) LONG RANGE PLANNING General Plan Update: The Long Range Planning Division has developed a four-phase, multi-year process to update the General Plan. Phase I is complete and included updates to Housing and Public Safety Elements. Phase I also included an update to the City’s Traffic Impact Analysis (TIA) Guidelines to analyze Vehicle Miles Travelled (VMT) for the California Environmental Quality Act (CEQA). Phase II is in process and includes an update to the Quality of Life Master Plan (QLMP), reconciling the City’s GIS Maps on a parcel by parcel basis, a baseline EIR analysis of the City’s Circulation Element, and developing a Complete Streets Policy document. Phase III will include a Fiscal Land Use Study to analyze the City’s remaining development capacity and market absorption potential for residential, commercial, and industrial development. The final phase is to work with a General Plan Advisory Committee to update to the General Plan and EIR over an 18 to 24-month timeframe. (PETERS) QLMP Website for Measuring Progress: As part of the Quality of Life Master Plan Update, Planning staff is working with a consultant, MIG, and the IT Department to develop a website for the QLMP. The intent of the website is to provide a “dashboard” to display the seven Core Values and eventually incorporate the goals and policies of the updated General Plan. The website will also be used to measure the city’s progress towards achieving the Citizen’s 20-Year Priorities identified in the QLMP. The dashboard will be displayed on a third-party website and will incorporate links and useful indicators intended for user-friendly navigation. The website officially launched on October 9, 2023. The QLMP website will be updated at the end of each calendar year to reflect department accomplishments. (GARCIA) Uptown Temecula Specific Plan Amendment (LR19-1458): An amendment to the Uptown Specific Plan to implement the following changes: modify graphics to reflect consistency with text regarding allowable frontage types, amend street cross sections (graphics), amend plant pallet and silva cell requirements for street trees, implement a street naming convention, amend streetlight spacing and other typographical errors. Staff has reached out to Spurlock Consulting for assistance in updating the Sidewalk and Streetscape Standards and is awaiting a scope of work and timeline. Public Works is drafting new street sections for the Specific Plan. Spurlock Consulting has provided a scope of work for the proposed changes to the streetscape and sidewalk standards and staff has executed the agreement for services and will begin updating the graphics as requested. Planning and Traffic Engineering have been working on updated street cross sections and a map to identify cross section placements. (COLLINS) Transportation Discovery and Existing Conditions Analysis (LR20-1071): The City received an SB 2 Grant from the State Department of Housing and Community Development (HCD) to prepare an internal document for staff to identify potential transportation focused areas as part of Phase 2 of our General Plan Update process and timeline. The City has retained Fehr & Peers (F&P) Transportation Consultants to document existing transportation conditions in the City, provide benchmarking information on how transportation facilities, transportation use and policies compares to other peer agencies (through benchmarking) and will evaluate how much of the current Circulation Element has been implemented. Staff worked with F&P to identify methodology, thresholds, and mitigation to address Vehicle Miles Travelled (VMT) for the California Environmental Quality Act evaluation, which the City Council adopted in May 2020. On July 19, 2021, Staff has a scheduled internal meeting with Fehr & Peers, they present to staff the Data Collection Status. Currently, the consultant is developing the three scenario runs to be reviewed by staff prior to conducting a full model run. (PETERS) Old Town Parklets (LR22-1112): The previous Old Town Outdoor Dining Program was a project intended to make the Temporary Expanded Dining/Retail Program (TED) permanent that was sparked by the COVID- 19 pandemic restrictions. However, due to the potential barriers that came to light such as loss of parking, ADA requirements, outside agency fees and more, the decision was made by City Council and staff to end the outdoor dining program when the license agreements expired on July 1, 2022. With that, other outdoor dining amenities were explored for Old Town which led to the Old Town Parklet Project. Parklets are the conversion of parking spaces on urban streets into a small public ‘park’ or enclosed seating area. The intent of the Parklet Project is to provide an additional amenity to the community and promote an increase in pedestrian activity and convenience. Staff is working with a consultant, Placeworks, to design and implement the Old Town Parklets. Locations and design themes will be determined throughout the process with direction from the Old Town Steering Subcommittee. An open-house style community workshop was held on October 11, 2023, to retrieve feedback from community members. The input received from the 12 attendees was presented to the Old Town Steering Subcommittee on November 14, 2023, and direction was given to staff to move forward with a pilot program. Staff has reviewed several iterations of the recommendation, and once complete this item will be presented to the Old Town Local Advisory Committee (OTLAC) in January 2025. (GARCIA/COLLINS) Complete Streets (LR23-0043): This project will draft a citywide policy for the city to ensure transportation infrastructure is designed to enhance safety, accessibility, and mobility for all users. A Complete Streets Checklist will be developed to be used internally to ensure that transportation infrastructure projects are implementing Complete Streets where practical by considering the feasibility of Complete Streets improvements and ensuring consistency with other planning documents. The City has retained Fehr & Peers Transportation Consultants to draft the Complete Streets Policy, implementation checklist, and mid-block crosswalk criteria. This project is being funded by the Local Early Action Planning (LEAP) grant that was awarded by the State Department of Housing and Community Development (HCD). The consultant presented the draft Complete Streets Policy to the Planning Commission on October 18, 2023, and to the Traffic Safety Commission on October 26, 2023. The presentation was strictly informative, and the Commissioners offered several suggestions to add to the policy which have been incorporated in the final version that was adopted by the City Council on November 28, 2023. Formal implementation has begun as of January 1st. (GARCIA) Wayfinding Guide (LR23-0167): The City is working with a consultant, Alta Planning + Design, Inc., to implement a bicycle wayfinding system for the bike lanes and trails throughout the city. Alta will draft a wayfinding strategy memo that outlines best practices for destination selection, sign placement, and sign programming. The Multi-Use Trails and Bikeways Master Plan that was adopted in 2016 will act as an implementation and style guide to create an interconnected network designed to encourage more residents to use active transportation. Staff contracted with Alta Planning to design and produce the signs, however decided to use Brand Assassins for production for cost purposes. (GARCIA/COLLINS) Objective Design Standards Amendment (LR23-0490): The Objective Design Standards were adopted on January 25, 2022, and only included multi-family and mixed-use development standards. Staff has observed the need for additional Objective Design Standards for single family development. Placeworks, Inc., who helped the City adopt the original Objective Design Standards document, will be assisting us in amending the document to include single-family development. A kickoff meeting was held on March 5th and a draft document is currently in staff review. Staff has reviewed the final version of the proposed update, and will be taking this item to the Planning Commission General Plan Update Subcommittee on October 2nd and City Council General Plan Update Subcommittee on October 22nd, and tentatively scheduled for adoption before the Planning Commission on November 20th. (GARCIA/COLLINS) Land Use Economic Opportunity Study (LR23-0078): In preparation for the General Plan Update staff has engaged Keyser Marston Associates (KMA) to complete a new Land Use Economic Opportunity Study. Staff is presently working on the agreement, funded through a LEAP Grant and services will commence once executed. Staff is working to provide KMA with the requested documents to complete the fiscal land use study. (COLLINS) Plan Integration for Resilience Scorecard (PIRS) (LR23-0082): Staff has completed the review of all major planning documents that govern land use. The review consisted of scoring our plans based on their potential for positive impacts as well as negative impacts, which are then visually mapped to show how land use policy can impact wildland fire risk. This is a joint project between Cal Poly Pomona, Texas A & M University and the City of Temecula, which will be presented at this year's APA conference. Staff is meeting with Cal Poly Pomona and Texas A & M on August 8, 2024 for presentation of final documents. Staff has received the deliverables of the project which will take the form of a “layer” within our existing GIS system to assist the drafting of planning documents with an added focus on fire resiliency. (COLLINS) SB 1186 (LR24-0090): Staff is presently reviewing the legislation with the City Attorney’s office and is drafting a proposed Ordinance to comply with State Law. (COLLINS) Old Town Parking Sensors (LR22-0857): The project is a continuation of the Old Town Parking White Paper that discussed various technology solutions designed to track and report on parking in Old Town in real time. The white paper recommended that the City utilize parking sensors to monitor parking in Old Town. Staff has circulated a Request for Proposal from companies offering parking sensors. Responses have been received and are being reviewed by staff. The companies that submitted the top two highest rated proposals were invited to provide a demonstration to staff. Demonstrations were held in April. (JONES) Annual Title 17 Cleanup (LR24-0005): An annual effort of Community Development to identify areas of the code that need clarification, correction or an update. This is also performed to implement various components of state law. Staff has drafted an Ordinance to implement state law, and correct shortcomings or errors within the Municipal Code. This item is slated for Planning Commission on August 7th and City Council on September 24th. The item has had a public hearing and is scheduled for second read before the City Council on October 8th. (COLLINS) Alcohol Ordinance (LR23-0429): An amendment to Title’s 9, 17 and the Old Town Specific Plan to allow: Consistent hours for alcohol sales (Midnight) Allow Type 90 (Entertainment Venues) Allow for a one (1) year pilot program that would allow Temporary Use Permits (TUP’s) to provide outdoor live entertainment in Old Town. The project was presented to the Old Town Local Advisory Committee (OTLAC) on April 25, 2024, was presented to the City Council Old Town Sterring Subcommittee on May 14, 2024, and the Planning Commission General Plan Update Subcommittee on May 15, 2024. The project is scheduled for Planning Commission on June 5, 2024, and City Council on July 9, 2024. The project was taken to the Planning Commission and recommended for adoption and the City Council adopted the proposal on July 9th with an effective date of August 22nd. Staff has issued the single Class IV Entertainment License (Type 90 ABC License), as well as the first outdoor live entertainment TUP’s; staff will continue to monitor the program(s) to ensure compliance with established guidelines. (COLLINS) HOUSING Old Town Temecula Town Homes: The City is reviewing a Development Plan application for the construction of 14 multi-family residential units on the vacant .68-acre parcel located at 42146 Sixth Street. (CARDENAS) City of Temecula Vacant Land: The Public Works department is working on finalizing the transaction with CalTrans on the Temecula Parkway on ramp parcel. Once the City receives the new recorded map we are able to take the Southern Interchange Parcel though the declaration of surplus lands process with this parcel. (URIAS) Habitat for Humanity Affordable Housing Project: Habitat for Humanity has submitted a pre-application for a six residential unit project located in Old Town adjacent to the current Habitat Project on Pujol Street. Five homes will be available to very-low-income households and one home will be available to a low-income household. The homes will remain income restricted for forty-five (45) years. (URIAS) BUILDING & SAFETY Building and Safety statistics for September 2024 are highlighted in the following table. Non-Construction Certificate of Occupancy Domo Desserts Temecula (1,780 sf) Dollar Tree – Winchester Rd. (17,031 sf) Tenant Improvement AGA Architectural Glass & Aluminum (22,004 sf) Tesla Sales and Collision Center (40,899 sf) Roger Dunn Golf Shio (14,397 sf) CODE ENFORCEMENT During the month of September, Code Enforcement responded to 149 web inquiries. In addition, the division opened 111 code cases, conducted 368 regular inspections, and forwarded 13 referrals. Foreclosure Tracking: Code Enforcement works with the local real estate community to monitor foreclosures, defaults and real estate owned properties. ATTACHMENT: Current Planning Activity Report PLANNING ACTIVITY REPORT PA Number Project Address APN Assigned Planner Apply Date Approval Date Applicant Company Status Owner Plan Type PA24 -0327 Jaime Cardenas 09/03/2024 Applied Murtadha Al Ramahy 909-270-013 Smokers Paradise Smokers Land Inc PL Tobacco Shop Permits 41892 Enterprise Cir South , Suite B Temecula, CA 92590 Case Title / Description: Smoke Shop Smokers Paradise TSP: A Tobacco Shop Permit for Smoke Shop Smokers Paradise, located at 41892 Jefferson Circle South, Suite B. PA24 -0334 Jaime Cardenas 09/10/2024 Plan Review ANTHONY HETHERMAN 953-200-023 Anthony Hetherman PL Modifications 41170 Promenade Chardonnay Hills Temecula, CA 92591 Case Title / Description: Hetherman Addition MOD: a Modification application for the addition of a 400 square-foot bedroom and bathroom at the rear of the existing single-family home located at 41170 Promenade Chardonnay Hills. PA24 -0335 Eric Jones 09/10/2024 Plan Review Erin Ryder 922-045-033 Linda Lash PL Entertainment License 28677 Old Town Front St Temecula, CA 92590 Case Title / Description: Old Town Pub and Grub Entertainment License: A Class III Entertainment License for the Pub and Grub located at 28677 Old Town Front Street. PA24 -0338 Marcella Mills 09/10/2024 Plan Review Julie Morrow 921-030-001 Lightbox/PZR Westcore Alpha Diaz PL Zoning or Planning Letter 27731 Diaz Rd Temecula, CA 92590 Case Title / Description: 27731 Diaz Road ZL: a Zoning Letter Request for 27731 Diaz Road (APN: 921-030-001). PA24 -0339 Marcella Mills 09/10/2024 Plan Review Ashlee Turner 921-020-041 Global Zoning Temecula HHG Hotel Development, LP PL Zoning or Planning Letter 28400 Rancho California Rd Temecula, CA 92590 Case Title / Description: 28400 Rancho California Road ZL: a Zoning Letter Request for 28400 Rancho California Road (APN: 921-020-041) PA24 -0340 Marcella Mills 09/11/2024 Plan Review Stephanie Turnbull 921-830-035 Christ the Vine Lutheran Church PL Temporary Use Permit 29581 N. General Kearny Rd Temecula, CA 92591 Case Title / Description: Christ the Vine Lutheran Church TUP: A Major Temporary Use Permit to allow a fall festival family event with two bounce houses, games, food, and live entertainment from 5:00 PM to 8:00 PM on October 26, 2024, located in the parking lot of 29581 North General Kearny Road. Page 1 of 4 PA Number Project Address APN Assigned Planner Apply Date Approval Date Applicant Company Status Owner Plan Type PA24 -0341 Marcella Mills 09/11/2024 09/17/2024 Approved Cameryn Idema 959-070-037 Rancho Christian Schools Scott Treadway PL Bingo 31300 Rancho Community Way Temecula, CA 92592 Case Title / Description: Rancho Christian High School ASB Bingo Fundraiser: an annual Bingo License application to allow for an ASB Bingo Fundraiser to operate at Rancho Christian High School located at 31300 Rancho Community Way. PA24 -0342 Jaime Cardenas 09/12/2024 Plan Review Kimberly Boone Associates 909-290-082 Kimberly Boone Associates PL Modifications 42648 Avenida Alvarado Temecula, CA 92590 Case Title / Description: Europa Parking Lot MOD: a Modification application to allow the conversion of two parking spaces into an outdoor equipment area at the rear of the existing industrial building located at 42648 Avenida Alvarado. PA24 -0343 Eric Jones 09/12/2024 Plan Review Dean Norris 922-044-009 Front Street Holdings, LLC Front Street Holdings PL Temporary Use Permit 28676 Old Town Front St Temecula, CA 92590 Case Title / Description: Swing Inn Weekly Live Music TUP: A Temporary Use Permit to allow an existing restaurant to offer live outdoor music. The project is located at 28676 Old Town Front Street. PA24 -0346 Eric Jones 09/17/2024 Plan Review Cristina Rodriguez 921-320-061 Fairway Colima CA Seven PL Modifications 29540 Rancho California Rd Temecula, CA 92591 Case Title / Description: Better Buzz Drive-Thru Awning MOD: A Modification application to revise the previously approved drive-thru awnings for a fast-food restaurant. The project is located at 29540 Rancho California Road. PA24 -0347 Eric Jones 09/17/2024 Plan Review Michael Ramirez 916-371-018 Alrahaman PL Extension of Time 40127 Village Rd Temecula, CA 92591 Case Title / Description: Harveston Mixed-Use EOT: The First Extension of Time for a previously approved Development Plan application. The project is located at 40127 Village Road. PA24 -0348 Eric Jones 09/17/2024 Plan Review ANGIE DOUVRES 922-210-042 ETSA PL Conditional Use Permit Temecula, CA Case Title / Description: Bedford Court Drive-Thru CUP: A Conditional Use Permit to allow for a coffee shop drive-thru. The project is located approximately 150 feet south of the Temecula Parkway/Bedford Court intersection on Bedford Court (APN: 992-210-042). Page 2 of 4 PA Number Project Address APN Assigned Planner Apply Date Approval Date Applicant Company Status Owner Plan Type PA24 -0350 Marcella Mills 09/19/2024 Plan Review Luis de Moraes 921-700-003 Gerardo Velasquez PL Modifications 30610 Rancho California Rd Temecula, CA 92591 Case Title / Description: Del Norte Restaurant Entry MOD: A Modification application to replace the front door, remove a side door and replace it with windows, and remove a portion of windows along the storefront of the new Del Norte Restaurant in an existing commercial building located at 30610 Rancho California Road. PA24 -0353 Marcella Mills 09/23/2024 09/27/2024 Approved Kelsey Parker 922-260-028 AEI Consultants Foothills at Old Town PL Zoning or Planning Letter 28845 Pujol St Temecula, CA 92590 Case Title / Description: 28845 Pujol Street ZL: a Zoning Letter request for 28845 Pujol Street (APN: 922-260-028) PA24 -0354 Jaime Cardenas 09/24/2024 Plan Review Dave Heiliger 959-010-013 Dave Heiliger PL Accessory Dwelling Unit 43955 El Lucero Pl Temecula, CA 92592 Case Title / Description: Heiliger ADU: an Accessory Dwelling Unit application for a proposed 980 square foot ADU with a 330 square foot attached garage on the property located at 43955 El Lucero Place. PA24 -0355 Marcella Mills 09/25/2024 09/26/2024 Approved Mya Rodriguez 944-330-015 SRA Ventures PL Temporary Use Permit 29375 Rancho California Rd Temecula, CA 92592 Case Title / Description: Hops & Harvest and Spooks & Brews Markets TUP: a Major Temporary Use Permit for a farmers market style event with approximately 12 craft vendors and live music to occur on September 29, 2024, and October 13, 2024, from 11:00 AM to 3:00 PM in the parking lot of Oscar's Brewing Company located at 29375 Rancho California Road. PA24 -0356 Jaime Cardenas 09/25/2024 Plan Review Cathy Cai 921-060-024 Cathy Cai PL Massage Permits 28910 Rancho California Rd Temecula, CA 92590 Case Title / Description: Dream Tree Spa MEP: a Massage Establishment Permit (change of ownership) for Dream Tree Soa located at 28910 Rancho California Road, Suite 101. PA24 -0360 Marcella Mills 09/26/2024 Plan Review Jerrald Alcaraz 922-080-010 Roman Catholic Bishop of SB PL Temporary Use Permit 41875 C St Temecula, CA 92592 Case Title / Description: St. Catherine of Alexandria Harvest Festival TUP: a Major Temporary Use Permit for a Harvest Festival with craft vendors, food booths, and a "trunk or treat" event on October 26, 2024, from 9:00 AM to 6:00 PM at the St. Catherine of Alexandria church located at 41875 C Street. This event does not have live entertainment. PA24 -0362 Marcella Mills 09/30/2024 Plan Review Candy Singleton 910-420-030 Temecula Towne Center Assoc PL Modifications 40820 Winchester Rd Temecula, CA 92591 Case Title / Description: Aerie Storefront MOD: a Modification application for a proposed storefront improvement for a future Aerie retail store, located at 40820 Winchester Road, Suite 130. Page 3 of 4 PA Number Project Address APN Assigned Planner Apply Date Approval Date Applicant Company Status Owner Plan Type PA24 -0363 Scott Cooper 09/30/2024 Plan Review Colin Koch 940-320-001 Brookfield SoCal Land Constructors LLC PL Development Plan Temecula, CA Case Title / Description: Altair Recreation Center & Village C1 Park DP: a Development Plan for the Altair Private Recreation Center and Village C1 Park containing an approximately 1,992 square foot recreation building, 1,437 square foot multi-purpose building, and 1,018 square foot pool building. The recreation center also contains a pool, spa, cabanas, fire pit area, and BBQ area. The park contains two (2) pickleball courts, half-basketball court, picnic areas, and an open turf area. The project is located within the Altair Specific Plan area. PREAPP24-0329 Jaime Cardenas 09/04/2024 Plan Review Juan Andres Garza 909-290-084 PL Pre-Application 42613 Avenida Alvarado Temecula, CA 92590 Case Title / Description: Symbio Hydrogen Storage Tanks Pre-App: a Pre-Application for a proposed outdoor storage facility located at 42613 Avenida Alvarado. PREAPP24-0352 Jaime Cardenas 09/20/2024 Plan Review Nathan Bekker 909-270-057 Susan Steel PL Pre-Application 41630 Winchester Rd Temecula, CA 92590 Case Title / Description: Arena Challenge Zone Pre-App: A Pre -Application for a proposed family entertainment center with party rooms, arcades, and interactive puzzles and challenges within the building located at 41630 Winchester Road. PREAPP24-0361 Eric Jones 09/26/2024 Plan Review Carly Bennett-Valle 922-100-046 Boys & Girls Club of Southwest County PL Pre-Application 28790 Pujol St Temecula, CA 92590 Case Title / Description: Boys and Girls Club Pre-App: A Pre-Application to review modifications to an existing structure. The project is located at 28790 Pujol Street. Page 4 of 4 Item No. 14 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: John Crater, Division Chief DATE: October 22, 2024 SUBJECT: Fire Department Monthly Report ____________________________________________________________________________ PREPARED BY: Tyren Hundley, Management Analyst RECOMMENDATION: That the City Council receive and file the Fire Department Monthly Reports for September 2024. CITY OF TEMECULA FIRE DEPARTMENT Operations | Prevention | Training | Emergency Management MONTHLY REPORT | SEPTEMBER 2024 5 Stations 7 Engines 1 USAR | 2 Truck | 1 Squad Population - 112,194 ISO Rating TYPE: # COMMERCIAL FIRE 0 MULTI-FAMILY FIRE 0 RESIDENTIAL FIRE 4 WILDLAND FIRE 2 VEHICLE FIRE 3 OTHER FIRE 4 RESCUE 1 RINGING ALARM 1 FALSE ALARM 86 HAZMAT 3 TOTAL: 104 Medical Emergencies TC Fires Other False Alarm SEPTEMBER 2024 2024 Year to Date Calls 7,873 884 2 TYPE: # TRAFFIC COLLISION 61 MEDICAL EMERGENCY 664 OTHER MISCELLANEOUS 9 PUBLIC ASSIST 38 STANDBY 8 TOTAL: 780 SEPTEMBER CALL BREAKDOWN CITY OF TEMECULA FIRE DEPARTMENT Operations | Prevention | Training | Emergency Management MONTHLY REPORT SEPTEMBER 2024 PLAN CHECKS/REVIEWS 487 YTD: 4,768 PUBLIC INQUIRIES 40 YTD: 346 ANNUAL & STATE MANDATED INSPECTIONS 456 YTD:4,786 CONSTRUCTION INSPECTIONS 614 YTD: 4,864 SPECIAL EVENT PERMITS 3 YTD: 25 SEPTEMBER INSPECTION BREAKDOWN PROGRAM HIGHLIGHTS: •OEM conducted RAVE Alert Training for the Alert & Warning Team on the use of our new system •OEM provided a tour and orientation to the EOC for the Executives of Visit Temecula Valley •The City was recognized as a Storm Ready City by the National Weather Service and presented with a certificate and road sign for display •Temecula’s first Spanish CERT Program is scheduled and advertised for January 24 -26, 2025 GRANTS & CLAIMS: •EMPG / SHSP Grants – Receipt of Goods and Reconciliation for Reimbursement •DR-4482 COVID – Payment Received TCC VOLUNTEER PROGRAM # of hours contributed: 339 # of hours YTD: 3,689 # of TCC Volunteers: 43 # of public contacts YTD: 844 # of volunteer meetings: 2 # of training events: 3 # of Activations: 0 # of Activation Hours Worked YTD: 77 PLANNED COMMUNITY EVENTS SUPPORTED: 2 CITY RESPONSE: 0 PREPAREDNESS TRAINING / EVENTS •Community Presentations: 0 •Community Training: 0 •Community Preparedness Backpacks: 3 • YTD: 22 Total: 357 EMERGENCY OPERATIONS CENTER Activations: 0 Current Status: Normal Operations CITY OF TEMECULA FIRE DEPARTMENT Operations | Prevention | Training | Emergency Management MONTHLY REPORT | SEPTEMBER 2024 Item No. 15 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Christ Durham, Captain DATE: October 22, 2024 SUBJECT: Temecula Sheriff’s Monthly Report (September 2024) ______________________________________________________________________________ PREPARED BY: Chris Mattson, Sergeant RECOMMENDATION: That the City Council receive and file monthly report. The following report reflects the Temecula Sheriff’s Station activity for September 2024. PATROL SERVICES Overall calls for police service .................................................................................................5,524 “Priority One” calls for service ......................................................................................................55 Average response time for “Priority One” calls .........................................................................6.45 VOLUNTEERS Chaplain ....................................................................................................................................91.50 Community Action Patrol (CAP) hours .......................................................................................730 Reserve officer hours (patrol) ........................................................................................................13 Explorer........................................................................................................................................123 Station/Administration ...................................................................................................................37 Total Volunteer hours .............................................................................................................981.50 OLD TOWN STOREFRONT Total customers served………………………………………………………………………….566 Fingerprints/Live Scan………………………………………………………………………….102 Police reports filed…………………………………………………………………………….......4 Citations signed off ………………………………………………………………………………17 Total receipts ...........................................................................................................................$7,263 CRIME PREVENTION Crime prevention/Neighborhood watch meetings ...........................................................................3 Safety presentations/Training ……………………………………………………………………..0 Special events...................................................................................................................................5 Residential/Business security surveys conducted ............................................................................0 Residences/Businesses visited for past crime follow-up .................................................................0 Station Tours ....................................................................................................................................0 Planning Review Projects…………………………………………………………………….........0 Temp Outdoor Use Permits……………………………………………………………………......6 SPECIAL TEAMS (CORE) Reports Written…………………………………………………………………………………..21 On sight felony arrests .....................................................................................................................0 On sight misdemeanor arrests…………………………………………………………………….13 Felony arrest warrants served……………………………………………………………………...1 Misdemeanor arrest warrants served ...............................................................................................4 Area Checks………………………………………… ...........……………………………………51 Camp Checks ..……………………………………………………………………………………8 Pedestrian Checks ....................................……………………………………………….……….34 Traffic Stops/Vehicle Checks… .................................................................................................. 0/7 Outreach attempts / Success…................................................................................................... 10/0 SPECIAL TEAMS (Metro District Team) On sight, felony arrests ………………………………………………………………………..…..9 On sight, misdemeanor arrests .......................................................................................................27 Felony arrest warrants served ..........................................................................................................3 Misdemeanor arrest warrants served .............................................................................................33 Bar/Business checks ......................................................................................................................80 D.U.I. Arrests… .............................................................................................................................11 Traffic/Parking citations… ............................................................................................................18 Firearms Seized……………………………………………………………………………………0 SPECIAL TEAMS (Special Enforcement Team) On sight felony arrests....................................................................................................................20 On sight misdemeanor arrests.........................................................................................................34 Felony arrest warrants served...........................................................................................................1 Misdemeanor arrest warrants served................................................................................................7 Follow-up investigations/search warrants…………........... ……………………………………..23 Parole/Probation Searches .............................................................................................................19 Pedestrian Checks............... ………...…………………………………………………….…….....6 Traffic Stops/Vehicle Checks…..................................................................................................13/5 Marijuana Dispensary Checks .........................................................................................................0 ROBBERY/BURGLARY SUPPRESSION TEAM Beginning Caseload .......................................................................................................................72 Total Cases Assigned ......................................................................................................................9 Total Cases Closed ..........................................................................................................................8 Search Warrants prepared/served .................................................................................................17 Arrests ..............................................................................................................................................4 Out of Custody Filings……. ..............…………………………………………………….….……1 TRAFFIC Citations issued for hazardous violations ....................................................................................521 Non-hazardous citations.................................................................................................................74 Parking citations...........................................................................................................................192 Stop Light Abuse/Intersection Program (S.L.A.P.) citations.........................................................70 Seatbelts ...........................................................................................................................................9 Cell Phone Cites ...........................................................................................................................143 Injury collisions .............................................................................................................................22 D.U.I. Arrests .................................................................................................................................31 Grant-funded D.U.I. Traffic safety checkpoints/saturation enforcement ........................................0 Grant-funded traffic click it or ticket/traffic enforcement ..............................................................3 INVESTIGATIONS Beginning Caseload .......................................................................................................................82 Total Cases Assigned ....................................................................................................................23 Total Cases Closed ........................................................................................................................16 Search Warrants prepared/served .................................................................................................20 Arrests ..............................................................................................................................................4 Out of Custody Filings……. ..............…………………………………………………….….……3 Sex Offenders Processed…………………………………………………………………………22 PROMENADE MALL TEAM Calls for service ...........................................................................................................................216 Felony arrest/filings .........................................................................................................................2 Misdemeanor arrest/filings ..............................................................................................................8 Traffic Citations…………………………………………………………………………………...0 Total customers served ................................................................................................................721 Fingerprints/Live Scans ...............................................................................................................194 Total receipts ….………………………………………………………………………… ...$11,032 SCHOOL RESOURCE DEPUTIES Felony arrest.....................................................................................................................................2 Misdemeanor arrests ........................................................................................................................2 Reports ...........................................................................................................................................35 Citations .........................................................................................................................................27 Meetings/Presentations ................................................................................................................202 Item No. 16 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Ron Moreno, Director of Public Works/City Engineer DATE: October 22, 2024 SUBJECT: Public Works Department Monthly Report ______________________________________________________________________________ RECOMMENDATION: Receive and file the Public Works Department Monthly Report for Capital Improvement Projects, Maintenance Projects, and Land Development Projects. This report may also be viewed on the City’s website at: http://temeculaca.gov/270/Capital-Improvement-Projects-CIP City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 CAPITAL IMPROVEMENT PROJECTS CIRCULATION PROJECTS Diaz Road Expansion, PW17-25 Description Improve Diaz Road to meet the roadway classification of Major Arterial (4 Lanes Divided), between Cherry Street and Rancho California Road. The 2.2-mile stretch will be widened, extended, and/or improved to create a contiguous Major Arterial segment. The project will be developed and constructed in two phases. Phase 1 will include improvements on Diaz Road from Winchester Road to Rancho California Road. Phase 2 will include improvements on Diaz Road from Cherry Street to Winchester Road. Cost: $17,050,991 Status: The environmental Initial Study has been approved, Mitigated Negative Declaration adopted, and Notice of Determination filed in May 2022. Design is 90% complete. Regulatory permit applications have been submitted for USACE 404 Nationwide Perm it and CDFW Streambed Alteration 1602. Current activities include consultant review of 90% plan check comments, design coordination with utility purveyors (SCE, RCWD, and EMWD) and City project PW16-05 Murrieta Creek Bridge at Overland Drive, Riverside County Flood Control review of 90% design plans and Encroachment Permit application, and preparation of regulatory permit applications for SWRCB 401 Water Quality Certification and USACE Section 408. Construction previously anticipated to start in Spring of 2024 is now delayed to Spring/Summer of 2025 due to EMWD sewer line project on Diaz Rd as well as coordination with ACOE and RCFC on their Murrietta Creek Phase 2B Project. Federal Funding of $2M added to project for Federal 24/25 fiscal year. This will require completion of NEPA prior to construction of the project. French Valley Parkway/Interstate 15 Improvements- Phase II, PW16-01 Description: Design and construction of the two-lane northbound collector/distributer road system beginning north of the Winchester Road interchange on-ramps and ending just north of the Interstate 15/Interstate 215 junction with connection to Interstate 15 and Interstate 215. Cost: $138,751,346 Status: Project is under construction May 2023 – May 2025. For detailed information, please visit the project website at TemeculaCA.gov/FVP2. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 CIRCULATION PROJECTS (Continued) French Valley Parkway/Interstate 15 Improvements- Phase III, PW19-03 Description: Design and construction of the full width French Valley Parkway from Jefferson Avenue to Ynez Road, including the bridge overcrossing of Interstate 15 and the northbound on-ramps. Cost: $51,696,794 Status: Request For Proposals No. 300 for professional engineering and management services is bidding. Proposals are due November 5. Upon receipt, staff begin the selection process of evaluating proposals and conducting interviews, followed by professional negotiations. Award of an agreement is anticipated in early 2025. I-15 Congestion Relief, PW19-02 Description: Design and construction of a single auxiliary lane, northbound Interstate 15 connecting the Temecula Parkway on-ramp to the Rancho California Road off-ramp. Cost: $9,258,710 Status: Project is under construction March 2024 – October 2024. For detailed information, please visit the project website at TemeculaCA.gov/CongestionRelief. Murrieta Creek Bridge at Overland Drive, PW16-05 Description: Design and construction of a new bridge crossing over Murrieta Creek between Rancho California Road and Winchester Road. Cost: $28,603,770 Status: The City applied and was approved to receive Federal Highway Bridge Program (HBP) funds. City Council approved the design agreement with CNS Engineers Inc. at the March 12, 2019, meeting. Preliminary Environmental Study (PES) approved by Caltrans on August 15, 2019. Plans are 90% complete. RCA JPR Conformance is approved. Biological monitoring in Temecula Creek for potential mitigation site is complete as of July 2021. Project has received MSHCP conformance. Staff continues to work with Caltrans to advance HBP Grant Funds to earlier fiscal years. 2023 HBP Bridge Update was submitted in August 2023. Caltrans NEPA review took much longer than anticipated but approval was received in October of 2023. CEQA ISMND is complete and the 30-day public review has ended. CEQA was approved at the February 27, 2024, City Council meeting. Construction start is anticipated in FY 2026 / early 2027 depending on availability of HBP funds. Also, additional coordination is required with ACOE and RCFC as Murrietta Creek Phase 2B will likely be in construction c oncurrently with this project. As of May 2024, Caltrans has authorized full funding of PE and ROW Phases, so all preconstruction activities are authorized for HBP funds at this time. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 CIRCULATION PROJECTS (Continued) Overland Drive Widening, PW 20-11 Description This project includes widening Overland Drive from Jefferson Avenue to Commerce Center Drive, to two lanes in each direction, and the completion of missing segments of sidewalk, streetlights, and installation of the traffic signal at Commerce Center Drive and the modification of the traffic signal at Jefferson Avenue. Cost: $4,930,327 Status: On July 3, 2024, the IS /MND started the 30-day public notice for comments. It was completed on August 2, 2024. Consultant submitted the first plan check submittal for Legal Descriptions and Plats for right -of- way takes in late June. 95% plan check submittal package was submitted on August 23, 2024. Rainbow Canyon Road Pavement Rehabilitation, PW22-15 Description Design and construction of pavement rehab for Rainbow Canyon R oad from Pechanga Parkway to southern City Limits. Cost: $2,900,000 Status: Project is 95% complete. Only small items left to complete like K-rail fencing installation, second coat of striping, and installation of rectangular rapid flashing beacons at the golf cart crossing. Rancho California Road Median Improvements, PW23-04 Description: Design and construction of missing raised concrete medians with landscaping between Humber Drive and Butterfield Stage Road. In addition, there will also be construction of missing improvements on the north side of Rancho California Road, between Riesling Court and Promenade Chardonnay Hills. The improvements will include median curbs, curb and gutter, sidewalks, and landscape and irrigation. Cost: $3,895,000 Status: Request for Proposals (RFP) was posted to PlanetBids on August 16, 2024. Proposals were due by 5pm on September 9, 2024. Staff to review proposals and recommend a design contract approval at the November 12, 2024 City Council meeting. Design is to begin in November. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 CIRCULATION PROJECTS (Continued) Ynez Road Improvements – Phase I, PW23-02 Description: This project includes widening the easterly side of Ynez Road, from Rancho Vista Road north roughly 1600 feet, to two lanes in each direction, and the completion of missing segments of curb and gutter, sidewalk, and striped medians, in coordination with adjacent development. Cost: $3,996,172 Status: This project is currently in design, environmental, and right of way clearance. Pavement Rehabilitation Program – Citywide, Pechanga Parkway and Butterfield Stage Road, PW23-19 Description: Roadway rehabilitation of Pechanga Parkway from Temecula Parkway to approximately 400 feet South of Via Gilberto, Butterfield Stage Road from Temecula Creek Bridge to southern City limits and the grind and overlay of the south parking lot at Patricia H. Birdsall Sports Park. Work will generally consist of full width cold milling of existing asphalt, some localized dig outs, preparation of grade, placement of Rubberized Asphalt Concrete Pavement, crack seal, and slurry seal. Work also includes removal and replacement of ADA access ramps, spandrel, adjustment of existing utilities to grade, installation and removal of temporary video detection, restoration of existing striping, and detec tor loops. Cost: $3,773,000 Status: Construction started on July 10, 2024 and substantially completed in September. Minor closeout work including raising utilities to grade and punch list items to be completed in October. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 INFRASTRUCTURE PROJECTS Bike and Trail Program – Great Oak Trail Lighting, PW21-16 Description: Project includes the installation of solar lights along the Great Oak Trail adjacent to the northeast side of Pechanga Parkway from Deer Hollow Way to Loma Linda Road. Cost: $852,808 Status: Project is currently in design and environmental clearance. Construction is estimated to begin in early 2025. Citywide Drainage Master Plan, PW19-16 Description: Project will prepare a report that shows all drainage courses within the City. Also includes a master hydrology study showing the anticipated storm flows at build-out. Cost: $764,000 Status: GIS database has been 90% updated and is being used by staff . Draft Drainage Master Plan is complete. Staff is reviewing identified improvements. Staff is considering whether or not a fiscal fee analysis will be performed as a part of this project. Community Recreation Center (CRC) Renovations, PW19-07 Description: The project facilitates the rehabilitation, improvement, and reconfiguration of the Community Recreation Center. This project includes expansion and reconfiguration of teen center; conversion of office space to accommodate a dedicated police substation; renovation of key components of the building including safety features, flooring, roof, and restroom facility access; ADA compliance; renovation and expansion of existing office space and rec rooms including AV upgrades; expanded storage space and upgraded k itchen equipment. Cost: $10,708,232 Status: The facility was re-opened to the public following completion of Phase 1 in mid -June, 2023. Design for Phase 2 is continuing. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 INFRASTRUCTURE PROJECTS (Continued) Fiber Optic Communications Systems - Citywide (System Master Plan), PW 22-03 Description: This project will develop a communications masterplan that will provide a strategic plan outlining the approach and buildout design of fiber optic cable and conduit throughout the City. The masterplan document will provide a roadmap to connect all existing and future traffic signals, traffic monitoring devices, surveillance cameras, and City facilities to City-owned fiber communication lines. The primary objective of the project is to upgrade the City’s current fiber optic communication system to accommodate its future requirements. Cost: $120,150 Status: The project has just commenced, and the consultant is working on an existing systems assessment. Documents are being developed. Fire Station 73 Gym/Garage, PW19-13 Description: Project consists of adding a second garage in the rear of the property to park the squad and Urban Search and Rescue (USR) vehicle, along with a gym and storage rooms. The construction is anticipated to be completed in the Fiscal Year 2025/26. Cost: $4,235,257 Status: Architect has prepared a schematic design and exterior rendering, which was reviewed by the Fire Department. The project geotechnical report is complete. The site needs considerable improvements to prepare for the proposed buildings. Fire Station 84 Renovation, PW19-14 Description: This project includes the design, construction, and renovation to Fire Station 84. The renovations include adding a Wellness Room, expanding the Storage Room, and upgrading the Training Room. Also, the upgrades include electrical, windows, flooring, paint, tile, HVAC, cabinets, plumbing fixtures, garage bay doors and any necessary improvements needed to conform to ADA accessibility access. Cost: $2,725,074 Status: Preparing a phasing plan that will allow the Fire personnel to maintain their occupancy of the building during construction. Plans and specifications were revised. Anticipate re-bidding the construction contract in November 2024. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 INFRASTRUCTURE PROJECTS (Continued) Interstate 15 / State Route 79 South Interchange Enhanced Landscaping, PW17-19 Description: Landscape beautification of the Interstate 15 corridor between French Valley Parkway and Temecula Parkway, including each interchange, in association with Visit Temecula Valley and the Pechanga Tribe. This project includes the design and construction of enhanced landscaping, hardscape, and irrigation between the freeway and ramps on the west side of the Interstate 15 / State Route 79S (Temecula Parkway) interchange. Cost: $3,630,295 Status: Design and environmental studies August 2019 – August 2024. The project is currently being advertised for construction and will be recommended for award at the December 2024 City Council Meeting. Margarita Recreation Center, PW17-21 Description: Demolition and Reconstruction of New Margarita Recreation Center Building and Pool Cost: $12,601,508 Status: The Design-Build Contract was awarded at the March 9, 2021, City Council Meeting to De La Secura Builders, Inc., for a Guaranteed Maximum Price of $8,680,459.00. Major demolition activities commenced mid-March 2022. City groundbreaking occurred on March 31, 2022. Permanent power installed in July of 2023 and gas installed in October of 2023. Ribbon cutting was held on December 14, 2023. Building occupancy was approved in January 2024 and the building is fully operational now. Punchlist, warranty, and final closeout are the only remaining activities. Santa Gertrudis Creek Phase II, Margarita Road Under-crossing, PW19-04 Description: Construction of the under-crossing in Santa Gertrudis Creek at Margarita Road to connect the pedestrian/bicycle trail. Cost: $5,600,123 Status: Project was awarded on May 14, 2024. Construction work started on July 29, 2024, and it will run through January 2025. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 INFRASTRUCTURE PROJECTS (Continued) Sidewalks – Citywide (Ynez Road, Rancho Highland Drive to Tierra Vista Road), PW17-28 Description: New sidewalks on the west side of Ynez Road from Rancho Highland Drive to Tierra Vista Road. Cost: $197,000 Status: Construction bids were opened on August 13, 2024. The construction contract was awarded at the September 10, 2024, City Council Meeting. Construction start anticipated on October 7, 2024 and will require approximately 45 working days. Sidewalks – Citywide (Pauba Road, Elinda Road to Showalter Road), PW 19-20 Description: New sidewalks and street widening on the South side of Pauba Road from Elinda Road to Showalter Road. Cost: $957,124. Status: Project scope now includes modified street striping. Project plans have been updated to include striping and are currently under City review. Project set to go out to bid in January 2025. Sixth Street Improvements, PW22-16 [Formerly, “Sidewalks - Old Town Improvements - South Side of Sixth Street (Old Town Front Street to Mercedes Street)”] Description: This project involves adding and improving sidewalk s on the south side of Sixth Street in Old Town from Old Town Front Street to Mercedes Street. The improvements include adding sidewalks, concrete ramp bulb outs, rolled curb and gutter, streetlights, and trees in accordance with the Old Town Specific Plan. Cost: $972,326 Status: The project was awarded for construction at the August 13, 2024, City Council Meeting. Construction started on September 3, 2024, and will run through February. Right of Entry Agreements with the remaining property owners are being finalized. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 INFRASTRUCTURE PROJECTS (Continued) Southside Parking Lot Reconfiguration, PW15-07 Description: This project includes rehabilitation and reconstruction of the existing parking lot. Work includes removal, rehabilitation, and/or replacement of pavement, restriping the parking to the temporary and final conditions, modification of the existing lighting system, construction curbs and islands, installation of bo llards, installation of wheel stops, construction of water quality treatment features, and planting of trees and shrubs. Cost: $1,250,750 Status: Project is under construction. Completion is anticipated in January 2025 . City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 PARKS AND RECREATION PROJECTS Community Recreation Center Splash Pad & Shade Structures, PW21 -07 Description: This project provides for the conversion of the CRC’s wading pool into a splash pad, and the addition of shade structures in the area. Cost: $2,502,147 Status: Construction began on March 11, 2024, with estimated completion in October 2024. Dog Park Renovation, PW21-14 Description: Design and construction of a dog park including a small dog pen and large dog pen at Michael “Mike” Naggar Community Park. Cost: $1,155,000 Status: Project is complete. Ribbon cutting was held on July 30, 2024. Notice of completion has been filed with the county. The City has been reimbursed by both grant funding sources. Murrieta Creek Improvements – Trail Lights, PW21-13 Description: This portion of the project involves installing 27 solar lights along the Murrieta Creek trail on the east side of the creek from Rancho California Road to First Street. Cost: $200,000 Status: Riverside County Flood Control permit submitted as of January 4, 2023. A US Army Corps of Engineers (USACE) 408 permit is required, and an application has already been submitted. The USACE completed their review of the 408 submittal on July 18, 2024, and is preparing the permit package for review and signature. Long Canyon Creek Park Restrooms, PW23-18 Description: This project provides for the design and construction of a new restroom facility at Long Canyon Creek Park that meets current ADA accessibility compliance standards. Cost: $1,307,930 Status: This project is currently in design. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 PARKS AND RECREATION PROJECTS (Continued) Park Restroom Renovations, Expansion and Americans with Disabilities Act (ADA), PW17 -06 Description: Renovation of Ronald Reagan Sports Park North/South Ball Field Restroom Building (new roof, cabinets, fixtures, and other building improvements). Cost: $1,127,800 Status: Construction bids were opened September 5, 2024, for the Ronald Reagan Sports Park North/South Ball Field Restroom building project. This portion is to upgrade the concession and storage rooms. Project is scheduled to be awarded at the October 8, 2024, City Council Meeting and c onstruction is anticipated to start at the end of October 2024. Pickleball Courts, PW21-03 Description: Design and construct 17 dedicated pickleball courts at Ronald Reagan Sports Park. Cost: $3,736,878 Status: Project is under construction and expected to be completed in early 2025. Ronald Reagan Sports Park Hockey Rink, PW22-06 Description: This project will include the renovation of the existing hockey rink to install new flooring material, arena style roof structure, bleachers, and various ADA compliance improvements. Cost: $3,620,406 Status: Design ongoing. Construction is scheduled to start in January 2025. Ronald Reagan Sports Park Skate Park, PW22 -07 Description: Remove and replace the existing skate park and install state-of-the-art skate plaza elements. Cost: $4,160,000 Status: Project is in the design stage. Final esign began in February 2024 and construction is anticipated to begin in winter 2025. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 LAND DEVELOPMENT OVERSIGHT PROJECTS American Tire Depot Description: A 7,303 square foot building to be used for tire retail and repair, as well as minor auto repair services, located at the southwest corner of Ynez Road and DLR Drive. Status: Parking lot has been paved. Wet utility tie-in construction has commenced. Arrive @ Rancho Highlands Description: A 270-unit multi-family community built on 12.32 acres that includes 55 affordable units. The project is located adjacent to the Temecula Duck Pond approximately 775 feet southeast of Rancho California Road on the north side of Ynez Road. Status: Grading and onsite storm drain permits were issued in October 2021. Grading and onsite storm drain construction has commenced. Overflow parking lot has been paved. Heirloom Farms Description: A Development Plan for a 321-unit single family residential community built on 27.86 acres consisting of detached homes and attached townhomes located on the southwest corner of Date Street and Ynez Road. Includes the installation of a new Traffic Signal at the intersection of Ynez Rod and Waverly Lane/Temecula Center Drive. Status: Rough grading permit has been issued in July 2021, the offsite and private onsite street and storm drain improvements permits were issued in October 2021 and the traffic signal permit was issued in September 2021. Precise grading is approved and in progress. Street Improvements in progress. Las Haciendas Apartments Description: A Development Plan to construct a 77-unit affordable housing project located at 28715 Las Haciendas Street in Uptown Temecula. Status: Precise grading permit was issued in December 2021. Grading has commenced in January 2022 and is ongoing. City of Temecula DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT October 22, 2024 LAND DEVELOPMENT OVERSIGHT PROJECTS (Continued) Mountain View Description: Thirteen industrial buildings on Avenida Alvarado Status: Thirteen precise grading permits have been issued and construction has commenced. Improvements on Avenida Alvarado, along with street light installations is in process. Onsite storm drain installation has commenced. Solana Assisted Living Description: A 90,000 square foot, two-story, Senior Assisted Living Facility located on the southeast corner of the Margarita Road and Solana Way. Status: A rough grading permit was issued in January 2022. Grading began on February 7, 2022. Street improvements and precise grading plans are near approval. Sommers Bend Description: Land Development has provided oversight of the following submittals for plan check and inspections: final maps, Community Sports Park, and recreation lots, precise grading; street and storm drain improvements; traffic signals; street lighting; and signing & striping. Status: The mass grading permit was issued in September 2018. Sommers Bend has been paved with streetlights installed. The community sports park, Ranch at Sommers Bend, construction is complete and has been accepted at the February 8, 2022, Council Meeting. The Sommers Bend recreation center construction is complete. Installation of streets, storm drains and streetlights on east end of project is in process. Grading has been completed in the Density Core, currently installing sewer. Installation of Santa Gertrudis Creek Channel improvements northwest end of project is in process. REQUESTS TO SPEAK °t ""F�<, REQUEST TO SPEAK c > .y � CITY OF TEMECULA • 1989 F Date: 1,1 Z. Z' Z02 (--/ Public Comment: Non-Agenda Item: Agenda Item: Item Description or Item No. ex-8 e-v•_ ck.k Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record-J 6' 1,, Name: , 1� .2 L. 2 �-t S 1� Phone Number: ( Address: Email address: .& �,.� If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK CITY OF TEMECULA 111'‘!-111989 J Date: b /ZZ Public Comment: Non-Agenda Item: Agenda Item: Item Description or Item No. Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: 1 11 L )5 6)\-A4--1 \nr\a, S Phone Number: Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. .0 i"",„, REQUEST TO SPEAK � e; CITY OF TEMECULA 1989it - //II( Date: l0 if/ Public Comment Non Agenda Item: V ' Agenda Item: Item Description or Item No. Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. /'1���/� -}' Name: 1 CUJ ALV A'V v ` Phone Number. Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. °F TF"F�• REQUEST TO SPEAK ' �,��� CITY OF TEMECULA 1989 Date: Occr Public Comment: Non-Agenda Item: Agenda Item: Item Description or Item No. ON_ Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. cc Name Phone Number: Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. aninsming `1 REQUEST TO SPEAK '�ems,; CITY OF TEMECULA i4x9 / / / C( Date: Public Comment: Non-Agenda Item.4d Agenda Item: Item Description or Item No. Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the re r . / Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. 'F"F�. REQUEST TO SPEAK 4- -. ' CITY OF TEMECULA 1989 se Date: /l/l /-,2a_?L f Public Comment: Non-Agenda Item: q' I Agenda Item: Item Description or Item No. H-0,Ae. I e5 S x me()Cis Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. � , Address , t-eWleC(,k (a / ( 6g..5`[a' Email address: . If you are representin an organization or group, please give the name: D14, 1e S Oai SS0A G-CoLx ii Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. REQUEST TO SPEAK At .1 CITY OF TEMECULA it ivav /O/Z 2 j2`71 °,, Date: / Public Comment: Non-Agenda Item: VI Agenda Item. Item Description or Item No. �L�t<-lam ('��� C�Lc u cr 1 r C rTy s�a 1'CCt uC��� �cf1"L� �� �1,4L Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: r-'Q'k4 1-e /euY t e t'1 Phone Number Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. i/, REQUEST TO SPEAK ,. < _y �',I CITY OF TEMECULA wi, low. l,K9, - Date: ig Z /21- Public Comment: Non-Agenda Item:XAgenda Item: Future Agenda Item: Item Description or Item No. 0 S 1) pv h l t C c-j .l irt..6,1Z ...4:. Request to Speak forms for Public Comments or items listed on the Consent Calendar may be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form may be submitted to the City Clerk prior to the City Council addressing that item. Once the speaker is called to speak, please come forward to the podium and state your name for the record. Name: i 4,Got 80 u bsvt vice( lj Phone Number: Address: Email address: If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional.