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2024-68 CC Resolution
RESOLUTION NO. 2024-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE CITY OF TEMECULA DISASTER DEBRIS MANAGEMENT PLAN THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS,the City of Temecula may be subjected to emergencies and debris generating disasters of all types; and WHEREAS, the City of Temecula will continue to be prepared to respond during emergencies and disasters to protect public peace, health and safety and to preserve lives and property of the people; and WHEREAS,the City of Temecula will plan and prepare in order to effectively respond to and recover from catastrophic disaster debris generating events; and WHEREAS, such planning and operations development have been a coordinated effort of local departments and agencies; and WHEREAS,the City of Temecula will provide a framework for disaster debris operations by establishing coordinated debris management operations inclusive of debris removal,reduction, haul-out, disposition and documentation activities in a manner consistent with the Standardized Emergency Management System (SEMS) and, by extension, National Incident Management System(NIMS); and WHEREAS, City of Temecula has developed a comprehensive Disaster Debris Management Plan in compliance with the requirements of the California Governor's Office of Emergency Services (Cal OES) and the Federal Emergency Management Agency (FEMA). WHEREAS, The City of Temecula has determined that it would be in the best interest of the City of Temecula to adopt the City of Temecula Disaster Debris Management Plan. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council adopts the City of Temecula Disaster Debris Management Plan, which is on file with the Office of the City Clerk. PASSED,APPROVED,AND ADOPTED by the City Council of the City of Temecula this 22nd day of October, 2024. J James Stewart, Mayor ATTEST: -Cor Randi Jo [SEAL] 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 2024-68 was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 22nd day of October, 2024,by the following vote: AYES: 3 COUNCIL MEMBERS: Kalfus, Schwank, Stewart NOES: 0 COUNCIL MEMBERS: None ABSTAIN: 0 COUNCIL MEMBERS: None ABSENT: 1 COUNCIL MEMBERS: Alexander Randi Johl, City Clerk I I 2024 PREPARED BY THE OFFICE OF EMERGENCY MANAGEMENT This document supports the City of Temecula Emergency Operations Plan Disaster Debris Management Plan DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 1 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 2 A comprehensive Debris Management program is a critical component to the City of Temecula’s (City’s or Temecula’s) ability to effectively respond to emergencies that create large amounts of debris. Within the first one to three hours of an emergency or major disaster that generates a significant quantity of debris, the Office of Emergency Management (OEM) has pre -positioned contracts in place to provide for a rapid response that will enable the City of Temecula to recover as quickly as possible and to respond to the emergent needs of the community with life safety being the ultimate priority. It is the intent of the OEM to have every tool at the City’s disposal that can be leveraged to ensure an effective and efficient response to a major debris-generating event. The City of Temecula Disaster Debris Management Plan (DDMP or the Plan) was developed in collaboration with the City of Temecula’s Public Works Department, Riverside County Sheriff’s Office, the California Department of Forestry and Fire Protection (CALFire), Riverside County Fire Department, and external partners as part of the overall Emergency Management process and in alignment with State and Federal Emergency Support Functions (ESFs) which provide the structure for coordinating federal interagency support for a federal response to an incident. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 3 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 4 PLAN WORKSHEET OBJECTIVE Establish coordinated debris management operations inclusive of debris removal, reduction, recycling, haul-out, final disposition, and documentation. FEDERAL EMERGENCY SUPPORT FUNCTION Federal Emergency Support Function #3 – Public Works and Engineering (ESF #3) Federal Emergency Support Function #10 – Oil and Hazardous Materials (ESF #10) STATE OF CALIFORNIA EMERGENCY FUNCTION State of California Emergency Plan Emergency Support Function #3 – Executive Construction and Engineering (ESF #3) State of California Emergency Plan Emergency Support Function #10 – Executive Hazardous Materials (ESF #10) AUTHORITY City of Temecula Emergency Operations Plan, City of Temecula Municipal Code 2.56 REQUIREMENTS Standardized Emergency Management System (SEMS); National Incident Management System (NIMS) REFERENCE This Plan supports the existing City of Temecula Emergency Operations Plan (EOP) HAZARDS ADDRESSED All known impacts and issues related to conducting catastrophic disaster debris removal operations in a major disaster or emergency OUTCOMES Provides a structure and identify roles and responsibilities to effectively respond to and conduct debris removal operations in a stricken area during a major disaster or emergency APPROVAL Approval and recommendation for adoption by the City of Temecula Executive Staff UPDATES Required every 3 years WEBSITE https://temeculaca.gov DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 5 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 6 RECORD OF CHANGES Any approved additions or modifications to this Plan will be documented and noted in this section. The date of the change, the title of the person making the change, and a summary and reason for the modifications will be inserted into this section of the Plan. If any major or significant changes to this Plan need to be made, then the revised plan will be considered an update and the cover page, promulgation page, and approval and implementation page should reflect that it is a new plan. After any modification to this Plan, OEM will ensure that the updated version is distributed to all previously listed departments and agencies, and that the revised plan is uploaded to any share sites and/or webpages where this Plan resides. Printed material will be available in the Emergency Operations Center (EOC). Personnel with a role in executive leadership, coordination and management, and operational implementation of emergency procedures are encouraged to keep a digital and/or printed copy of this Plan and to ensure that it is always accessible. CHANGE NUMBER DATE OF CHANGE SECTION SUMMARY OF CHANGE CHANGE MADE BY (TITLE OR NAME) 1 2 3 4 5 6 7 8 9 10 11 12 13 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 7 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 8 RECORD OF DISTRIBUTION The City’s OEM prepares, coordinates, publishes, and distributes the DDMP and any subsequent revisions. The DDMP is distributed to all departments/agencies identified below. The DDMP is also available upon request by external organizations identified below. COUNTY DEPARTMENTS / AGENCIES LOCAL GOVERNMENTS / SPECIAL DISTRICTS OTHER ORGANIZATIONS Riverside County Emergency Management Department City of Temecula Departments Temecula Citizen Corps Riverside County Fire Department / CALFire City of Murrieta DRC Emergency Services Riverside County Sheriff’s Department, Southwest Station Rancho California Water District Eastern Municipal Water District Temecula Valley Unified School District Temecula Valley Hospital DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 9 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 10 APPROVAL AND PROMULGATION The City DDMP provides a comprehensive framework for the management of debris following a disaster. It addresses the roles and responsibilities of government organizations as well as private firms, contract providers, and non-governmental organizations that might have a role in debris operations. The City DDMP ensures consistency with current policy and guidance and describes the interrelationship with other levels of government. The Plan will continue to evolve, responding to lessons learned from actual disaster and emergency experiences, ongoing planning efforts, training and exercise activities, and federal guidance. A signature from the City Manager approves and authorizes the implementation of the Plan under the City Manager's authority by OEM. Aaron Adams Date City Manager DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 11 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 12 TABLE OF CONTENTS PLAN WORKSHEET ................................................................................................................................................. 4 RECORD OF CHANGES ............................................................................................................................................ 6 RECORD OF DISTRIBUTION .................................................................................................................................... 8 APPROVAL AND PROMULGATION ....................................................................................................................... 10 TABLE OF CONTENTS ............................................................................................................................................ 12 PROGRAM ADMINISTRATION .............................................................................................................................. 16 DDMP QUICK REFERENCE SHEET (Initial Activation of Plan) ................................................................................. 18 DEBRIS MANAGEMENT OVERVIEW ...................................................................................................................... 20 PURPOSE ............................................................................................................................................................. 20 PLAN GOALS & OBJECTIVES ................................................................................................................................. 20 BACKGROUND ..................................................................................................................................................... 21 PLAN SCOPE ......................................................................................................................................................... 21 POPULATION, DEMOGRAPHICS, AND PHYSICAL CHARACTERISTICS ..................................................................... 22 INCIDENTS & ASSUMPTIONS................................................................................................................................ 26 Debris Scenarios .................................................................................................................................................. 26 Earthquake .......................................................................................................................................................... 26 Severe Weather Incident ..................................................................................................................................... 27 El Nino-Southern Oscillation ................................................................................................................................ 28 Flooding ............................................................................................................................................................... 28 Wildfire................................................................................................................................................................ 28 DEBRIS ESTIMATES .............................................................................................................................................. 30 Debris Estimation Models .................................................................................................................................... 30 Earthquake Scenario Assumptions and Debris Estimate ...................................................................................... 30 Debris Planning Assumptions .............................................................................................................................. 33 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 13 AUTHORITIES & REFERENCES ............................................................................................................................... 34 Authorities ........................................................................................................................................................... 34 References ........................................................................................................................................................... 35 ORGANIZATIONAL STRUCTURE FOR DEBRIS OPERATIONS ................................................................................... 36 Roles & Responsibilities ....................................................................................................................................... 36 Jurisdictions (City of Temecula) ........................................................................................................................... 36 Public Works Department .................................................................................................................................... 37 City Manager’s Office .......................................................................................................................................... 37 Emergency Management ..................................................................................................................................... 37 Finance Department ............................................................................................................................................ 37 Purchasing ........................................................................................................................................................... 38 Code Enforcement ............................................................................................................................................... 38 CALFire / Riverside County Fire Department ........................................................................................................ 38 GIS Division .......................................................................................................................................................... 38 Riverside County Sheriff’s Department ................................................................................................................ 38 City Attorney ....................................................................................................................................................... 38 Public Information Officer ................................................................................................................................... 39 Risk Management ................................................................................................................................................ 39 OPERATIONAL AREA ............................................................................................................................................ 39 STATE AGENCIES .................................................................................................................................................. 40 California Environmental Protection Agency (CalEPA) ......................................................................................... 40 Governor’s Office of Emergency Services (CalOES)............................................................................................... 40 FEDERAL AGENCIES .............................................................................................................................................. 40 Federal Emergency Management Agency (FEMA) ................................................................................................ 40 U.S. Army Corps of Engineers............................................................................................................................... 41 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 14 National Resource Conservation Service .............................................................................................................. 41 Federal Highway Administration................................................................................. 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PRIVATE SECTOR BUSINESS ENTERPRISE, COMMERCIAL SECTOR ......................................................................... 41 MASS DEBRIS MANAGEMENT STRATEGY ............................................................................................................. 44 OVERVIEW ........................................................................................................................................................... 44 COLLECTION & REMOVAL STRATEGY ................................................................................................................... 52 SPECIAL DEBRIS PROGRAMS ................................................................................................................................ 70 FINANCE, ADMINISTRATION, and LOGISTICS ....................................................................................................... 75 FINANCE .............................................................................................................................................................. 75 DOCUMENTATION ............................................................................................................................................... 83 OPERATIONAL COMMUNICATION and COORDINATION ...................................................................................... 84 PLAN MAINTENANCE STRATEGY .......................................................................................................................... 87 ACRONYMS and DEFINITIONS .............................................................................................................................. 91 APPENDIX A: DEBRIS MANAGEMENT RESOURCE DIRECTORY .............................................................................. 97 Appendix A-1: Administrative .............................................................................................................................. 97 Appendix A-2: Communications / PIO .................................................................................................................. 97 Appendix A-3: Contracting and Procurement / Temporary Bin and Roll-Off Box Franchisees .............................. 98 Appendix A-4: Emergency Services / Health & Safety .......................................................................................... 98 Appendix A-5: Public Works ................................................................................................................................. 98 Appendix A-6: Urban Forestry.............................................................................................................................. 98 APPENDIX B: Maps and Facility Priorities ............................................................................................................. 99 Appendix B-1: City of Temecula Map ................................................................................................................... 99 Appendix B-2: Push Routes ................................................................................................................................ 101 Appendix B-3: Collection Grids .......................................................................................................................... 103 Appendix B-4: List of Priority Facilities ............................................................................................................... 104 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 15 APPENDIX C: REQUESTING USE OF CALOES MASTER SERVICES AGREEMENT FOR DEBRIS MONITORING ........... 106 APPENDIX D: SOLID WASTE FRANCHISEES ......................................................................................................... 110 Appendix D-1: Residential & Commercial Franchise – CR&R .............................................................................. 110 Appendix D-3: Contracting & Procurement – Temporary Bin and Roll-Off Box Franchise ................................... 110 APPENDIX E: TEMPORARY DEBRIS STORAGE and REDUCTION SITES (TDSR) CHECKLIST & FORMS ..................... 112 APPENDIX F: EXAMPLE RESOLUTIONS ................................................................................................................ 118 APPENDIX G: HAZARD MITIGATION PLAN .......................................................................................................... 131 APPENDIX H: ENVIRONMENTAL and HISTORIC PRESERVATION ......................................................................... 133 ATTACHMENTS .................................................................................................................................................. 139 Attachment A: Sample Public Information Messaging ....................................................................................... 139 Attachment E: Right-of-Entry Permit ................................................................................................................. 144 Attachment F: Denial of Right-of-Entry Form ..................................................................................................... 148 Attachment G: Equipment List ........................................................................................................................... 150 Attachment H: Stump Removal Information ...................................................................................................... 152 Attachment I: FEMA 329 Debris Estimating Guide ............................................................................................. 156 Attachment J: Disaster Debris Contract Guide ................................................................................................... 158 Attachment K: FEMA Force Account Equipment and Labor Summary Records .................................................. 162 Attachment L: Landfill and End Use Facilities ..................................................................................................... 164 Attachment M: Federal Policies and Guidance Documents for Debris Operations ............................................. 168 Attachment N: FEMA Debris Management Plan Crosswalk / Checklist .............................................................. 172 Attachment O: Health and Safety Plan ............................................................................................................... 174 Attachment P: Truck Certification Form and Instructions .................................................................................. 180 Attachment Q: Sample Load Ticket .................................................................................................................... 184 Attachment R: Debris Hauler Scope of Work ..................................................................................................... 188 Attachment S: Site Assessment Checklist for Statewide EPP .............................................................................. 190 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 16 PROGRAM ADMINISTRATION Plan Distribution As a support plan to the City’s EOP, the City DDMP is intended for the City, including all agencies and special districts contained within. Copies of this Plan, when complete, will be distributed to all City response partners and stakeholders with roles in DDMP operations within the City. Plan Updates The City’s OEM will review and update this Plan every three years following its adoption and after Plan activations/exercises. Changes will reflect improvements identified from activations/exercises and/or will correlate this Plan with changes that are made to the City’s EOP. Plan Testing, Training, and Exercises The City conducts drills and exercises supportive of all-hazards events relevant to the City. To the extent practical, elements of this Plan may be incorporated into those drills and exercises that include an immediate response, coordination, resource allocation, or damage assessment element. After-Action Review The City conducts all after-action reviews of drills, exercises, and real-world activations in compliance with the FEMA Homeland Security Exercise and Evaluation Program (HSEEP). DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 17 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 18 DDMP QUICK REFERENCE SHEET (Initial Activation of the Plan) Plan Activation – The DDMP is activated as a condition of EOC activation in order to support catastrophic disaster debris removal operations. The Plan is activated by the Disaster Director (City Manager) upon recommendation of the City Emergency Manager. Response Operations – Upon activation of the Plan, part of the response to begin to recover from a catastrophic debris generating incident is to begin the removal of debris in order for first responders to navigate the city and attend to emergency calls. The below steps are key to the initial response to a debris generating event. 1. Activate the Plan – The Disaster Director (City Manager or Assistant City Manager) and EOC Director (Emergency Manager) 2. Steps a. Recall – Activate the EOC Incident Management Team (IMT) in order to staff the EOC for response operations 3. Notifications a. RIVCO EMD – Notify the Operational Area EOC that the City EOC has been activated and provide as much information as possible. b. Contact DRC – DRC is the City’s contract disaster debris removal provider. Make contact with the Regional Manager as soon as possible to activate the contract. 4. Preliminary Damage Assessment – Collect information in order to build a picture of the overall damage and its impacts to the City and critical infrastructure. 5. Roadway Clearance (Emergency Push Routes) – Begin roadway clearance to enable first responders to conduct operations as soon as feasible. 6. DMS Site Preparations – The Operations Section, in close coordination with Logistics, Planning and the debris management contractor will begin the process of getting the DMS sites prepared so that the required equipment can be moved into place and operations and collection can begin. 7. Collection and Removal – Once all DMS sites are prepared and the contractor and equipment have arrived on the ground, collection and removal of debris can begin. This will be managed in the Operations Section, Debris Removal Unit. Roles & Responsibilities (pages below are subject to change) City of Temecula Page 34 Public Works Page 35 City Manager’s Office Page 35 Emergency Management Page 35 Finance Page 36 Code Enforcement Page 37 GIS Page 37 City Attorney Page 37 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 19 Public Information Page 38 Risk Management Page 38 Riverside County Page 38 State of California Page 39 Private Sector Partners Page 40 CR&R Page 40 Landfills Page 40 DRC Page 41 Finance & Administration Page 75 Logistics Page 75 Communication & Coordination Page 85 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 20 DEBRIS MANAGEMENT OVERVIEW For the protection of the public health, safety, and welfare of residents and visitors, the City of Temecula recognizes the responsibility to be prepared for a debris -generating event. Disasters can produce substantial volumes of debris, creating hazardous condit ions that endanger the public and disrupt the essential daily lifestyle and economy of the community. Disasters will result in large expenditures of labor, equipment, materials, and supplies at substantial cost. It is imperative that the City of Temecula is prepared to provide an early, safe, and quick response to restoring environmentally safe and economi cally viable conditions to the disaster-affected area(s). It is to this end that the City of Temecula has developed their jurisdictional Disaster Debris Management Plan (DDMP). The DDMP addresses how response to a debris-generating incident will be coordinated at a regional and local level. The DDMP does not address routine debris incidents that local agencies can manage; the operational concepts reflected in this Plan focus on potential large-scale disasters that can generate significant volumes of debris requiring an unusual or extraordinary response. PURPOSE The purpose of this Plan is to provide a framework for how disaster debris operations will be managed by the City of Temecula. The intent of this Plan is to: • Establish coordinated debris management operations inclusive of debris removal, reduction, recycling, haul-out, final disposition, and documentation. • Provide a debris management organization. • Identify the roles and responsibilities of departments/agencies with a role in response. • Describe the resource management strategy for debris operations. PLAN GOALS & OBJECTIVES The goal of this Plan is to provide a concept of operations to conduct debris operations with the following priorities: • Saving lives. • Preserving the health and safety of responders and the public. • Protecting property and the environment. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 21 The Plan objectives describe an end result for successful debris operations within Temecula. These are the broad concepts that must be achieved to meet the purpose of this Plan. The objectives are as follows: • Conduct pre-disaster preparedness. • Facilitate debris removal operations to ensure public health and safety. • Consider those with disabilities and access and functional needs throughout debris operations. • Maximize diversion to the greatest extent possible to preserve remaining landfill capacity. • Organize to manage debris operations during widespread events. • Establish mechanisms to coordinate with stakeholders to manage debris operations. • Coordinate public information regarding debris. • Utilize internal and private sector networks to manage debris operations. • Request additional resources, if necessary, through established channels. • Comply with applicable local, state, and federal requirements through debris operations. • Forecast debris and resource requirements. The specific activities required to achieve these objectives are included in the Mass Debris Management Strategy section of this Plan. BACKGROUND The City of Temecula initiated disaster debris planning in 2022 in an effort to ensure that the City was prepared in advance of a catastrophic disaster that required debris operations that were beyond the scope of Public Works and local stakeholders to accomplish collectively. During this time, through lessons learned and changes to policy, Temecula has identified recent changes in debris management guidance and in the Public Assistance (PA) program. The City of Temecula has contracted with DRC Emergency Services, LLC (DRC) to serve as the City’s disaster debris removal firm. Additionally, under the CalOES Master Services Agreement, Temecula will work with Tetra Tech as our third-party debris monitoring firm, providing us with the ability to leverage a currently existing contract without the need to have an internal agreement. Debris removal training has been conducted with the Public Works and key staff members providing them with an overview of the process upon activation of the contract along with individual roles and responsibilities. PLAN SCOPE DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 22 The scope of this Plan pertains to disaster debris operations for an incident that causes widespread damage in Temecula. This Plan complies with the principles and requirements found in federal and state laws, regulations, and guidelines along with the National Incident Management System (NIMS), National Response Framework (NRF), National Disaster Recovery Framework (NDRF), and the Standardized Emergency Management System (SEMS). POPULATION, DEMOGRAPHICS, AND PHYSICAL CHARACTERISTICS The following information was retrieved from the 2023 City of Temecula Local Hazard Mitigation Plan Update and the U.S. Census Bureau. The City’s Hazard Mitigation Plan provides a complete community profile of the population, demographics, and physical cha racteristics. The hazard mitigation plan can be found on the City of Temecula website at 2022 - 2027 City of Temecula Local Hazard Mitigation Plan | Temecula CA. Population The population of the City of Temecula is estimated to be 110,394 (U.S. Census, 2021 estimate), slightly down from the 2020 estimate of 112,512. The City of Temecula’s population represents approximately 4.5 % of the population residing within Riverside County. The City of Temecula’s population has increased approximately 9.8 % since 2010 however, the overall population has steadily decreased over the past 3 years. Figure 1.0 – SCAG Housing Statistics, Temecula 2020 Demographics DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 23 During disasters, populations with access and functional needs and those with socio -economic barriers often have less access to resources and support. The City of Temecula has a unique and diverse population. Some characteristics of the demographics might impact debris operations. This means that public information and messaging regarding set out procedures and the safe handling of debris will need to be accessible in multiple formats. Sample Public Information messaging can be found in Attachment A. Below are additional relevant statistics from the 2021 U.S. Census estimate for the City of Temecula: • Persons under 18 years: 29.1% • Persons 65 years and over: 10.5% • Persons between the years of 18 and 65: 39.6% • Persons speaking a language other than English at home: 23.8% • Persons under the age of 65 with a disability: 6.6% • Median household income: $98,631 • Living below the poverty level: 7.2% Debris managers must be cognizant of how disaster debris can further impact individuals with disabilities and accessibility and functional needs. The Access and Functional Needs section of this Plan provides a more detailed description of the best practices during debris operations to support this population. Physical Characteristics The City of Temecula’s elevation is 1,010 feet above sea level and spans 30.17 square miles. It is a graben rift valley making up portions of the Elsinore Trough created over time by the major fault lines of the Elsinore Fault Zone. The City is flanked by Rainbow Valley and Gavilan Mountain to the south, De Luz and Margarita Peak to the west, the City of Murrieta, and Lake Skinner to the north and Temecula Wine Country and Cahuilla Mountain in the distance to the east. The City harbors 6.1 miles of the Interstate 15 north and south from San Diego County to San Bernardino County. State Highway 79 flanks the City’s north and south ends and offers travel from Santa Ysabel to the south end of Juniper Flats. The geographical coordinates of Temecula are 33.494 degrees latitude, -117.148 degrees longitude, and 1,010 feet elevation. The topography within 2 miles of Temecula contains very significant variations in elevation, with a maximum elevation change of 915 feet and an average elevation above sea level of 1,179 feet. The area within 10 miles contains very significant variations in elevation (4,055 feet). The area within 50 miles also contains extreme variations in elevation (11,490 feet). The area within 2 miles of Temecula is covered by shrubs (56%), artificial DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 24 surfaces (31%), and grassland (10%), within 10 miles by shrubs (69%) and grassland (18%), and within 50 miles by shrubs (52%) and water (18%). Debris Management Constraints The debris planning team identified several characteristics of the Temecula area that will represent challenges during debris management. The Plan aims to provide the best management practices to address these challenges. • Hilly terrain in the area and a built-out environment within the City may make it difficult to locate suitable space for temporary debris management sites (TDMS) locations. • Lack of local jurisdictional resources. • Many departments and local agencies have not had the experience with large debris - generating incidents and therefore are not familiar with the processes and resources needed to respond. • Established communications protocols not practiced. • City specific regulations. • State regulatory requirements: o Environmental regulations o Zero waste initiative • Expectations of the residents. • Populations with disabilities and access and functional needs. • Shortages of equipment and resources at the local level: o City-owned equipment o Lack of debris haulers o Staging areas o Coordination of processes with local disposal facilities DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 25 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 26 INCIDENTS & ASSUMPTIONS Debris Scenarios The intent of this Plan is to provide guidance for a large-scale disaster that generates significant volumes of debris that will overwhelm the City of Temecula and will require multijurisdictional coordination and support. Temecula is vulnerable to many disasters that have th e potential to generate large volumes of debris including natural and human -caused disasters. The City of Temecula Local Hazard Mitigation Plan (LHMP) provides a comprehensive disaster profile that provides detailed information on the disasters that have the potential to impact the city. For the purposes of the DDMP, the debris management team chose two disaster scenarios to conduct an analysis based on the likelihood of them to occur and their potential to generate disaster debris. The analysis uses two methods to estimate potential debris type and volume. First, an estimation model is used based on a debris equation developed by the U.S. Army Corps of Engineers. The model considers population and parcel data as factors to determine the estimated volume of debris for a widespread disaster. Second, a historical analysis is conducted based on real data from similar incidents in an area that is geographically similar to the Temecula area. The following section provides the findings of the two debris estimation approaches, which is intended to establish a baseline for planning purposes. During a real disaster, many factors impact the actual amount of debris that is generated. The information in this section is intended for the purposes of planning only and will likely be different from an actual event. Earthquake Earthquakes are considered a major threat to Temecula due to the proximity to several fault zones, notably including the San Andreas Fault, San Jacinto Fault, Elsinore Fault, and the Rose Canyon Fault. Historical and geological records show that California has a long history of seismic events. In California, movement between the North American and the Pacific tectonic plates manifest primarily along a region known as the San Andreas Fault system. Ex perts believe the San Andreas Fault is capable of producing an earthquake of magnitude 8.0+ over the next few years. The San Andreas Fault is considered the “Master Fault” because it has geologically frequent, large earthquakes, and controls the seismic hazard in southern California. Faults in the San Andreas Fault zone that passes through Los Angeles County are part of the very active southern segment. This segment includes historically active, active, potentially active, and inactive faults. In June of 1992, the M7.3 Landers Earthquake ruptured 85 kilometers (53 miles) along a series of faults in a roughly contiguous fault system, including the Johnson Valley, Landers, Homestead DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 27 Valley, Emerson, and Camp Rock faults. The largest aftershock of the Landers Earthquake was the M6.4 Big Bear Earthquake, which caused damage and landslides in the Big Bear area. The chart below depicts significant earthquakes in the region dating back to 1933: • Newport-Inglewood Earthquake, 6.4m (1933)- 120 deaths, over $50 million in damage • San Fernando (Sylmar) Earthquake, 6.5m (1971)- 65 deaths, over $500 million in damage • Whittier Narrows Earthquake 5.9m (1987)- 8 deaths, over $358 million in damage • Sierra Madre Earthquake 5.8m (1991)- 2 deaths, over $40 million in damage • Chino Hills Earthquake 5.4m (2008)- no casualties and only minor damage • City of Los Angeles Earthquake 4.7m (2009)- no casualties and minor to moderate damage • El Mayor Cucapah Earthquake 7.2m (2010)- major damages to the area and Imperial County • Calimesa 4.1m (2011)- no casualties and minor to moderate damage • La Habra Earthquake 5.1m (2014)- no casualties and minor to moderate damage • Fontana Earthquake 4.4m (2014)- no casualties and minor to moderate damage • Running Springs 4.6m (2014)- no casualties and minor to moderate damage • Fontana 4.2m (2015)- no casualties and minor to moderate damage • Big Bear Lake 4.0m (2015)- no casualties and minor to moderate damage • Muscoy 4.4m (2015)- no casualties and minor to moderate damage • Banning 4.4m (2016)- no casualties and minor to moderate damage • Cabazon 4.5m (2017)- no casualties and minor to moderate damage • Big Bear 3.5m (2018)- no casualties and minor to moderate damage • Trona (2019)- no casualties and minor to moderate damage • Ridgecrest 7.1m (2019)- no casualties and minor to moderate damage A significant earthquake along one of the faults could cause substantial casualties; extensive damage to buildings, roads, and bridges; fires; and other threats to life, property, and infrastructure. The effect could be aggravated by aftershocks and by sec ondary effects such as fire, landslides, and dam failure. A major earthquake could be catastrophic in its effects on the population and could exceed local, regional, and state response capabilities. Earthquake losses typically include structural damage to private and public structures, such as homes, businesses, roads, and bridges. Structural damage can cause thousands of dollars in losses for residents, business owners, and the City. Additionally, earthquakes c an create secondary impacts such as fires, flooding, and hazardous materials incidents. Severe Weather Incident Severe weather can also impact the City of Temecula. The types of severe weather that impact the City of Temecula are thunderstorms, damaging winds, and flash flooding. Tornadoes can be a threat but there has only been one on record. In February of 2005, an F1 tornado brought between 70 and 100 mile per hour winds to the area along with pouring rain and some hail according to residents and news coverage. The event lasted approximately 5 minutes with the majority of the damage isolated to a single square mile area. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 28 El Nino-Southern Oscillation El Nino-Southern Oscillation (El Nino or ENSO) is a naturally occurring weather pattern that causes changes in the world climate, specifically for areas around the equator. El Nino refers to a group of complex sea surface temperature changes. Southern Oscillation is a varying shift in surface air pressure between the eastern and western halves of the Pacific. El Nino occurs irregularly every two to seven years. El Nino is significant because it creates conditions that make California more susceptible to severe weather like heavy rain and mudslides. Flooding A flood is a temporary condition (short-duration or long-duration) of partial or complete inundation on land that is normally dry. This condition is generally caused by precipitation (i.e., rainfall). Several factors determine the severity of floods, including rainfall intensity and duration, antecedent moisture conditions, surface permeability, and geographic characteristics of the watershed such as shape and slope. Other causes of flooding can include a ruptured dam or levee, rapid ice or snow melting in the mountains, under-engineered infrastructure, or even a poorly placed beaver dam can overwhelm a river or channel and send water spreading over adjacent land or floodplains. The City of Temecula has had a long history with heavy rains. The possibility of flood for the City stems from its location between two major drainage channels: the Murrieta Creek to the north and west of the city and the Temecula Creek on the south end. Both channels come together to form the Santa Margarita River in the southwest corner of the City. The last major flood experienced from these two creeks was in 1993. The City has taken steps to control flooding through vegetation reduction, creek maintenance, and bridge upkeep. While not always a significant event, floods inundate portions of the City of Temecula almost every year. These smaller flood events create issues for local residents and business with everything from traffic congestion to localized water damage. Most of t he smaller flood events do not rise to the level of significance (i.e., requiring local, county, state, or federal declarations) and do not require activation of the EOC. The City has not experienced a significant flood event since 2019. The significant flood events have been known to create considerable impacts. During some significant flood events the flood waters from the Temecula/Murrieta Creek were responsible for extensive damage to Old Town Temecula, ranging from severe ponding to high flood waters, to extensive, permanent damages from uncontrollable runoff. Wildfire Wildfires can be started by natural and mad-made causes. There are 3 different classes of wild land or wildfires: 1) surface; 2) ground; or 3) crown. A “Surface fire” is the most common type and burns along the floor of a forest, moving slowly and killing or damaging trees. A “Ground fire”; usually started by lightning, are fed by subterranean roots, and smolder on or below the DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 29 forest floor. A “Crown fire” spreads rapidly by wind and moves quickly by jumping along the tops of trees. The climate, topography, and vegetation in Temecula is conducive to annual wildfire events. California Department of Forestry and Fire Protection, Fire and Resource Assessment Program (CDF-FRAP) was established and mandated to map areas of significant fire hazards based on fuels (vegetation), terrain, weather, and other relevant factors. These zones, referred to as Fire Hazard Severity Zones (FHSZ), define the application of various mitigation strategies to reduce risk associated with wildland fires. CDF-FRAP developed data that displays the relative risk to areas of significant population density from wildfire. This data is created by intersecting residential housing unit density with proximate fire threat, to give a relative measure of potential loss of structures and threats to public safety from wildfire. The map below (shown on next page) depicts the “very high” Fire Hazard Severity Zone(s) located in Temecula for state and local responsibility areas. Figure 2.0 – CALFire Fire Hazard Severity Zone(s), Temecula 2024 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 30 DEBRIS ESTIMATES Estimating the quantities of debris that may be generated by various natural or man -made disasters is a complex analysis. There are endless variables (type of incident, severity, complexity, etc.) that can dramatically impact the quantities of debris that may be generated by a disaster and virtually no models that can accurately estimate debris volumes. Planning for a disaster should include estimating its debris generation potential. Debris Estimation Models Debris estimates are based on a series of assumptions and should not be considered as the actual volumes following a disaster event. The debris estimate models use factors such as household population and parcel data to forecast the volume and type of potential debris in each disaster management area. The assumptions used in each debris estimation model are provided below along with estimated debris volumes and resource requirements. Assumptions for all Models: • Average debris collection truck capacity: 165 cubic yards (CY) • Average number of trips per day for each collection truck: 3 • Average truck to loading equipment ratio: 2:1 • Average DMS Site to monitor ratio: 1:2 • Average monitor to truck ratio: 1:5-7 • Debris Management sites: 8 • Volume of debris that can be staged per acre based on a 20-foot stack height: 32,267 CY/Acre • Estimated collection period: 60 days (unless otherwise stated) (500cy/truck/day) Earthquake Scenario Assumptions and Debris Estimate For the earthquake scenario, the HAZAUS Loss Library was used in estimating damage and debris and included 2 scenarios. The scenarios include a M7.1 along the San Andreas (Coachella Segment) and a M7.8 for the San Andreas covering all 7 counties in Southern California. This fault was chosen for the scenarios based on U.S.G.S. data and Temecula’s proxi mity to the fault. • Number of Parcels at Risk: 32,996 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 31 Figure 3.0 – San Andreas Fault Earthquake Debris Estimate Jurisdiction Type 1 Debris (brick, wood, and other debris (CY)) Type 2 Debris (wrecked reinforced concrete and steel members (CY)) Total CY DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 12,101,000 1,887,000 13,988,000 433 466 24 FEMA general building debris formula: • Average Structure Height in feet: 20 • (TA)(AH)(.33) / 27 Ft = Debris Estimate Where: o TA = Total Building area (residential structures) o AH = Average Height of residential structures o (.33) = Constant to account for empty space in structure • Estimated Allocation of C&D to Vegetative Debris: o C&D Debris: 90% o Vegetative Debris: 10% Flooding Scenario Assumptions and Debris Estimate Two flooding scenarios are listed below. The scenarios include a 1 percent flooding chance (100- year flood), and a 0.2 percent chance of flooding (500-year flood). Figure 3.1 – 1% Flooding Debris Estimate (100-Year Flood) Jurisdiction 1% Annual Flood in Cubic Yards DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 21,200 1 8 4 Figure 3.2 – 0.2% Flooding Debris Estimate (500-Year Flood) Jurisdiction 0.2% Annual Flood in Cubic Yards DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 129,300 4 45 6 Wildfire Scenario Assumptions and Debris Estimate DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 32 Portions of Temecula are susceptible to wildfire incidents. Using data from past California wildfire incidents, staff from Tetra Tech have assembled a formula that takes into consideration the number of parcels damaged by fire, average tree density in the area, the average size of the trees, as well as the types of housing structures that might be in the path of the fire. Figure 3.3 – Wildfire Debris Estimates Jurisdiction Parcels at Risk Debris Estimate (CY) DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 2,062 164,960 5.5 57 10 Severe Weather Scenario Assumptions and Debris Estimate Temecula is also susceptible to severe weather including flooding and strong winds. For this reason, the U.S. Army Corps of Engineers (USACE) hurricane debris estimation model was used to determine the type and volume of debris for the city. Although it is unusual for Temecula to experience a hurricane, a category 1 hurricane was used because it most closely resembled the type of conditions related to wind speed and flooding Temecula could experience in a severe weather incident. • USACE Formula: Q=H(C)(V)(B)(S) • Where: Q = Cubic Yard (CY) of debris H = Number of households in the community C = Storm category factor (Storm Category 1, Multiplier=2) V = Vegetative multiplier (Medium vegetative cover, Multiplier=1.3) B = Commercial multiplier (Medium commercial multiplier = 1.2) S = Precipitation multiplier (Medium to Heavy Rains multiplier = 1.2) • Estimated allocation of construction and demolition (C&D) to vegetative debris: • C&D debris 30% • Vegetative debris 70% Figure 3.4 – Severe Weather Debris Estimates Jurisdiction Households Debris Estimate (CY) C&D (CY) Vegetative (CY) DMS Acres Needed Trucks Needed Personnel (Debris Monitors) Temecula 34,299 2,260,000 1.130,000 1,130,000 70 73 10 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 33 Debris Planning Assumptions The following considerations will be part of the execution of this Plan: • Debris will be managed at the local level. • Temecula has or will have to develop existing procedures to use local resources to the maximum extent possible to manage debris. • Temecula has a diverse population that will have unique needs during debris operations. • In a catastrophic disaster, communication networks might be inoperable, transportation infrastructure might be severely debilitated, and resources will be limited. • Temecula may use private sector resources to support debris operations following a catastrophic disaster. • Temecula will use its on-call Catastrophic Disaster Debris Removal Contract. • Temecula may request additional resources as necessary through established channels (SEMS). • Catastrophic disasters will require prolonged, sustained debris operations and support activities. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 34 AUTHORITIES & REFERENCES Authorities Local • City of Temecula and CR&R Franchise Agreement, Amendment 7, September 2022 • City of Temecula Municipal Code, Chapter 8.20, Waste Management • City of Temecula Municipal Code, Chapter 18.12, Section 220, Disposal of Materials (Construction Debris) State • Joint Exercise of Powers Act: Government Code Section 6500, et seq. • California Disaster Assistance Act (CDAA), Title 19, California Code of Regulations o Section 2920 – Emergency Work o Section 2930 – Emergency Protective Measures o Section 2925 – Debris Removal • California Health and Safety Code Sections 41800-41815 • California Integrated Waste Management Act of 1989, California Public Resources Code Sections 40000, et seq. • California Hazardous Waste Control, California Health and Safety Code Section 25100, et seq. • Porter-Cologne Water Quality Control Act, California Water Code Section 13000, et seq. • Safe Drinking Water and Toxic Enforcement Act, California Health and Safety Code Section 25249.5, et seq. • California Health and Safety Code Sections 25115, 25117, 25249.8, and 25281. • California Environmental Quality Act (CEQA), Title 14, CCR, Section 12569, Emergencies Federal • Clean Air Act, 42 U.S.C. 7401 et seq. • Sandy Recovery Improvement Act (SRIA), included as Division B of the Disaster Relief Appropriations Act, PL 113-2, signed into law January 29, 2013 • Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 U.S.C. 5121 et seq., including the SRIA, which amended Title IV of the Stafford Act, PL 113-2 • 23 U.S.C., 125 – Emergency Relief, part of Moving Ahead for Progress in the 21st Century Act (MAP-21), signed into law July 6, 2012 • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. 200 et seq. • Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA), 42 U.S.C. 9601 et seq. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 35 • Emergency Planning and Right to Know Act, 42 U.S.C. 11001 et seq. • Resource Conservation and Recovery Act, 42 U.S.C. 6901 et seq. • Federal Clean Water Act, 33 U.S.C. 1251 et seq. • Toxic Substances Control Act, 15 U.S.C. 2601 et seq. • Occupational Safety and Health Act, 29 U.S.C. 651 et seq. • Hazardous Materials Transportation, 49 U.S.C. 5101 et seq. References Local • City of Temecula Emergency Operations Plan, 2023 • City of Temecula Local Hazard Mitigation Plan, 2023 State • California Governor’s Office of Emergency Services Debris Management Plan • California Environmental Protection Agency (CalEPA) Guidance for Conducting Emergency Debris, Waste and Hazardous Material Removal Actions Pursuant to a State and Local Emergency Proclamation, October 2011 Federal • FEMA Comprehensive Planning Guide 102 Version 2, November 2010 • FEMA Publication FP 104-009-2 Public Assistance Program and Policy Guide Version 4, June 2020 • FEMA 329 Debris Estimating Field Guide, September 2010 • FEMA Public Assistance Alternative Procedures Debris Management Plan Job Aid o https://www.fema.gov/assistance/public/policy-guidance-fact-sheets/job-aids- faqs • FEMA Public Assistance Alternative Procedures EMMIE Cost Codes for Debris Removal • FEMA Public Assistance Alternative Procedures FAQ for Debris Removal • National Response Framework, Department of Homeland Security, October 2019 • National Disaster Recovery Framework, Department of Homeland Security, June 2016 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 36 ORGANIZATIONAL STRUCTURE FOR DEBRIS OPERATIONS To mount an effective response to a debris-generating incident, roles and responsibilities must be clearly delineated between the affected jurisdictions, contractors, state, and federal agencies, as well as non-governmental organizations with a role in response. In addition, all the responding agencies must respond in a coordinated manner to ensure disaster debris operations are conducted as efficiently and safely as possible. Achieving an organized and efficient approach is facilitated through utilization of the Incident Command System (ICS). ICS was developed in the 1970’s in California to help organize response to devastating wildfires in the state. ICS provides a standardized approach to incident management and helps to organize response agencies under a top -down modular organization that is flexible based on the scope of the incident. In addition, under ICS there is a well -defined process for setting response objectives and communicating those objectives throughout the response organization. Each of the responding agencies assisting impacted jurisdictions will collaborate under ICS to affect an organized and timely response to debris operations. In addition, residents and businesses in affected areas will also have an important role to fill in ensuring the success of disaster debris operations. The specific roles and responsibilities of response agencies and those affected by a debris-generating event are described below. Roles & Responsibilities Many stakeholders will be involved in disaster debris operations. Roles and responsibilities must be clearly defined between departments within affected jurisdictions and the City of Temecula. State and federal agencies will also have a role in debris oper ations as well as private non-profit organizations, volunteer organizations, and private sector business enterprises. These roles and responsibilities are outlined below. Jurisdictions (City of Temecula) The City of Temecula is responsible for conducting debris operations within the City’s area of control to the greatest extent possible. In widespread events, the City of Temecula may not have the capability to conduct its own debris operations at which time the City will activate its catastrophic disaster debris removal agreement. Additionally, Temecula can request support from the Operational Area (OA), Riverside County, through the appropriate channels. The following list provides general roles and responsibilities during debris operations. This list provides a general guide for the City to assign local roles and responsibilities related to debris operations. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 37 Public Works Department • Serve as the debris manager for the City • Activate and implement the City’s Debris Management Plan • Conduct damage assessments and estimate debris totals • Oversee debris operations including internal resources and contracted services • Coordinate with local, state, and federal agencies regarding regulatory requirements for debris operations • Obtain approval from regulatory agencies for TDMS • Provide situational updates on debris operations to the EOC • Maintain documentation for federal disaster assistance for debris operations • Ensure compliance with federal disaster assistance programs for debris removal • Review the Debris Management Plan annually • If the debris generating event is beyond the City’s capability to respond, activate the Catastrophic Disaster Debris Removal Contract City Manager’s Office • Make policy-level decisions related to debris operations • Provide signature authority for legal documents, including mutual aid agreements with neighboring jurisdictions, inter-local agreements, and notices to proceed with contracted service providers Emergency Management • Coordinate the preparation, review, and update of the City’s Debris Management Plan • Ensure compliance with federal assistance programs for debris removal • Coordinate with the OA for support for debris operations • Provide situational updates on debris operations to the OA EOC • Ensure that the Catastrophic Disaster Debris Removal Contract is maintained • Coordinate with Riverside County Health Department to determine debris that poses an imminent threat to public health and safety • In coordination with Riverside County Health Department, provide documentation regarding health and safety issues to support debris operations Finance Department • Understand current federal disaster assistance programs and regulations related to debris operations • Manage documentation for federal reimbursement for debris operations in collaboration with the EOC DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 38 • Coordinate with Public Works and Purchasing to obtain force account labor, equipment, and overtime documentation related to debris removal operations for potential federal reimbursement • Audit purchase orders and documents, general ledger entries, cash receipts, and payroll documents related to debris removal operations • Manage and audit contractor invoices for payment Purchasing • Provide support to procure goods and services for debris removal operations • Coordinate with Finance and Administration to ensure disaster debris services are procured following local, state, and federal procurement regulations • Review and update emergency procurement policies as necessary following an emergency • Assist with the documentation of debris operations for potential federal reimbursement • Support audit and closeout of debris projects Code Enforcement • Enforce nuisance abatement codes • Document nuisance abatement cases to support private property debris removal • Maintain awareness of TDMS and operations CALFire / Riverside County Fire Department • Provide emergency suppression and medical services at TDMS in the event of fire or medical emergency GIS Division • Provide GIS data to appropriate agencies and vendors for debris removal operations, which may include road lists, data on historical properties, and publicly owned and privately owned land. Riverside County Sheriff’s Department • Lead debris operations resulting from a crime scene or terrorism incident City Attorney • Review debris operations procedures for compliance with applicable local, state, and federal regulations and laws. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 39 • Support the City of Temecula with regulatory reviews, audits, and appeals regarding disaster assistance for debris operations Public Information Officer • Coordinate with Emergency Management and Public Works to develop public information messages related to debris operations. See sample public information messages in Attachment A. • Provide press releases related to debris removal operations, including procedures and citizen debris drop-off locations • Provide timely information regarding debris operations in accessible formats Risk Management • Provide recommendations for health and safety procedures for debris operations OPERATIONAL AREA An OA means an intermediate level of the state emergency services organization, consisting of a county and all political subdivisions within the county area. The OA (Riverside County) has the following responsibilities during an emergency: • Implement the OA Emergency Operations Plan • Establish and maintain the Operational Area Emergency Operations Center (OAEOC) to serve the OA • Coordinate the utilization of County, other local government, state, and federal resources with the OA • Support operations conducted by local governments within the County in accordance with the Standardized Emergency Management System (SEMS) and approved mutual aid and operations plans In alignment with these overarching responsibilities, the OA is also responsible for the following tasks during a catastrophic debris-generating event: • Implement the OA Disaster Debris Management Plan (DDMP) • Establish a debris operations task force in the OA EOC to serve the OA • Coordinate the utilization of County, other local government, state, and federal resources and private sector business enterprises including solid waste facility operators for debris operations within the OA • Support public entities within the OA to conduct debris operations in accordance with SEMS and approved mutual aid and operations plans DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 40 STATE AGENCIES State agencies provide regulatory guidance and technical assistance for debris operations. The following section provides an overview of the roles and responsibilities of State agencies involved in debris operations. California Environmental Protection Agency (CalEPA) • Provide guidance on environmental regulations regarding debris operations • Provide technical assistance for debris removal of HAZMAT (Department of Toxic Substances Control). • Provide support and guidance for debris removal operations (CalRecycle) including potential provision of resources • Provide approvals for TDMS and emergency waivers of standards such as permitted capacity, throughout and acreage for permitted solid waste facilities (CalRecycle). Governor’s Office of Emergency Services (CalOES) • Serve as a liaison between state and federal agencies • Provide industry standards and best practices for debris operations • Serve as the administrator of disaster grants for debris operations • Provide guidance on documentation requirements for disaster assistance for debris operations FEDERAL AGENCIES Federal agencies support debris operations by providing disaster assistance funding, regulatory oversight, and technical assistance. The following section provides an overview of the roles and responsibilities of federal agencies involved in debris operations. Federal Emergency Management Agency (FEMA) • Provide technical assistance for debris operations o Environmental and historical preservation review process o Public Assistance grant program reimbursement process o Procurement assistance • Assign federal mission assignments as requested DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 41 o Emergency Support Function (ESF) #3, Public Works and Engineering o ESF #10, Oil and HAZMAT Response • Administer the FEMA Public Assistance Program for Category A Debris Removal o Ensure safety, eligibility, and compliance are maintained U.S. Army Corps of Engineers • Primary federal entity for ESF #3 – Public Works and Engineering • Provide debris operations for mission assignments • Provide strong technical assistance and training support to State and local agencies • Enable State and local operations to the greatest extent possible National Resource Conservation Service • Provide technical assistance for debris removal from natural streams and creeks • Provide funding for debris operations through the Emergency Watershed Protection Program PRIVATE SECTOR BUSINESS ENTERPRISE, COMMERCIAL SECTOR Private businesses will have a very large role in managing mass debris operations. The City of Temecula does not have enough internal resources to conduct debris operations during a widespread event without the use of contracted service providers. The following provides the roles and responsibilities of private sector business and the commercial sector for debris operations. CR&R (Franchise Hauler) • Collect, transfer, transport, process, and divert franchised organic materials within Temecula to the greatest extent possible and if able • Collect, transfer, transport, process, and divert franchised solid waste generated within Temecula to the greatest extent possible and if able • Collect, transfer, and transport franchised recyclable materials generated within Temecula to the greatest extent possible and if able Riverside County Landfills • Accept and transfer recyclable materials at the approved trans-load facility and transport recyclable materials from the approved trans-load facility to the approved trans-load facility recyclable materials processing facility or any other facility designated by the contractor and approved by the contractor on behalf of the City of Temecula • Process and market recyclable materials collected in the service area • Dispose or arrange for disposal of residue at the designated disposal facility DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 42 DRC Emergency Services LLC (Debris Hauling Firm) In the event the scope of debris collection operations is beyond the capabilities of local force account resources (work performed by City staff and equipment), state, and mutual aid resources, it may be necessary to contract for additional labor and equipment. DRC is the debris management firm of choice for the City of Temecula. DRC’s responsibilities will include, but are not necessarily limited to, the following: • Provide security for debris management sites and other debris removal operations when necessary • Clear and remove debris from roadways and waterways to make them passable immediately following a declared disaster • Conduct debris removal from the right-of-way • Decommission, demolish, and dispose of eligible non-regulated asbestos-containing material (non-RACM) structures on private property • Manage and operate TDMS locations • Conduct debris reduction • Haul out reduced materials to a final disposal site • Remove hazardous leaning trees and hanging limbs • Remove hazardous stumps • Remove white goods debris from the right-of-way • Coordinate the removal of household hazardous waste from the right-of-way • Remove animal carcasses from areas designated by the City of Temecula • Build a relationship with the Emergency Manager and City Officials to have an active voice in the debris operations • Develop, test, and implement debris operations plans accounting for worker safety and health and potential employee unavailability or attrition due to a disaster. • Educate and train employees to implement debris operations plans • Ensure contracts comply with state and/or federal procurement requirements • Communicate status of operations and supply chains as well as challenges and timelines to City Officials • Research available funding sources and types of funding for debris operations • Know, understand, and comply with state and/or federal regulations for disaster assistance programs Monitoring Firm (Tetra Tech) • Perform truck certifications DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 43 • Perform on-site, street-level debris monitoring at all collection sites to verify debris eligibility based on contract requirements, an initiate debris removal documentation using load tickets • Conduct disposal monitoring to document the disposal of disaster debris at approved TDMS’s and at final disposal or end use locations NONPROFIT SECTOR The City of Temecula will partner with nonprofit and volunteer organizations to provide assistance to individuals with disabilities and/or access and functional needs. Temecula will ask that non-profit sector entities coordinate with the City to ensure their efforts are conducted in coordination with the City’s objectives. In addition, the City of Temecula will coordinate with non- profit sector entities to ensure response efforts are conducted in a safe manner to minimize the risk of injuries in keeping with the Health and Safety Policy. These entities will not be asked to conduct tasks that are beyond their member’s training or capabilities . The roles and responsibilities for non-profit organizations in debris operations are listed below. • Coordinate with Temecula to identify vulnerable populations and incorporate strategies to assist these populations • Coordinate with Temecula and other volunteer organizations post-disaster to assist individuals with disabilities and access and functional needs with bring debris to the public ROW • Coordinate with Temecula to provide public information regarding debris operations to populations with communication barriers • Provide debris services to vulnerable and underserved groups, individuals, and communities as necessary RESIDENTS To coordinate effective debris operations, residents play an important role in maximizing the potential for recycling and reuse of disaster-generated debris. The following provides the roles and responsibilities for residents in debris operations. • Follow instructions from local officials on set out procedures for disaster -related debris • Segregate disaster debris from regular household waste • Safely bring debris to the public ROW • Bring Household Hazardous Waste (HHW) to citizen drop-off locations or to the ROW as instructed • Use caution when operating equipment and dangerous machinery • Help others who may need assistance with debris removal DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 44 MASS DEBRIS MANAGEMENT STRATEGY OVERVIEW The National Response Framework (NRF) establishes a set of core capabilities that must be achieved during disasters to save lives, protect property and the environment, and preserve the social, economic, cultural, and political structure. Debris management operations support several core capabilities including Critical Transportation, Environmental Response/Health and Safety, Infrastructure Systems, and Public and Private Services and Resources. Depending on the size, scope, and magnitude of the disaster, public entities will be required to conduct debris operations. In cases where the magnitude of the disaster stretches local resources beyond their capability to respond, jurisdictions may have to reach out for contract support or to the County, as the lead agency for the OA, for additional support. In some cases, the OA may request additional support from the State. Concept of Operations The concept of operations describes how to achieve the objectives of the Plan. This section is organized chronologically to demonstrate the activities that will take place during each phase of debris operations. •Develop/update debris management plans •Develop/update hazard mitigation plans •Conduct debris training and exercises •Coordinate with debris contractors to ensure documentation is in place •Inventory in-house resources to support debris operations •Conduct preliminary damage assessments •Activate debris management contractors •Conduct road clearance •Begin truck certifications •Attend applicant briefing with FEMA PA Program Delivery Manager •Identify and assess debris management sites •Compile and reconcile documentation •Prepare audits as necessary •Closeout debris projects •Establish and open debris management sites •Attend FEMA Public Assistance Kickoff Meeting •Conduct Right of Way Collection •Develop FEMA project worksheets •Conduct special debris programs •Dangers trees and stumps •Parks •Private property debris removal •Derelict vehicles •Creeks and waterways DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 45 Normal Establish Partnerships Debris management requires collaboration across many departments, sectors, and levels of government. Building partnerships and collaboration during normal operations promotes more successful debris operations during an actual disaster to ensure all regulat ions and best management practices are implemented. The purpose of this Plan is to establish coordinated debris management operations in the City of Temecula through debris removal, reduction, recycling, haul-out, final disposal, and documentation. Partnerships must be built to successfully achieve this purpose. The Roles and Responsibilities section of this Plan provides a list of the organizations involved in debris operations from local volunteer organizations to federal regulatory agencies. Temecula must continue to build relationships and establish partnerships during preparedness to foster coordination and collaboration during debris response operations. Debris Operations Organizational Structure Public entities should identify a debris operations organizational structure that includes a debris task force and a debris liaison in the EOC. The debris liaison should coordinate with local, state, and federal authorities to prioritize and coordinate deb ris operations. There are numerous entities and special districts in the Temecula area that overlap and share resources. It is important for public entities to coordinate with each other to manage debris operations effectively and efficiently. The debris operation’s organizational structure should have the capability to expand and contract as needed and determined by the situation. Maintaining a cohesive and flexible organizational structure with a clear leader will ensure a coordinated response and comprehensive response strategy. Response Emergency Roadway Clearance Priorities Emergency roadway clearance is the process to clear priority roadways of scattered debris, leaning trees, and other obstructions in order to allow access for emergency vehicles. Road clearance priorities are pre-established to allow access to critical public facilities such as fire stations, police stations, hospitals, emergency supply centers, and shelters. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 46 Debris Damage Assessment Damage assessments are necessary to determine the extent and the location of the debris. An initial windshield survey of the impacted area should be conducted to identify critically damaged areas and to assist in prioritizing emergency roadway clearance. If possible, aerial surveys should be conducted to obtain an overview of damaged areas. The City of Temecula is responsible for conducting its own damage assessments. Damage assessment teams should be trained prior to the incident and should coordinate with public works crews, and utilities to ensure safety. Typically, public works department s coordinate damage assessment teams. Temecula can also use trained volunteer agencies as well as the debris service contractors to conduct damage assessments. Damage assessments should be conducted with consistency across the City to the greatest extent possible. Temecula will compile the damage assessments for submittal to from the field into the EOC and follow on reporting to the OA EOC. The OA will compile this information to submit to the State. A thorough and accurate damage assessment must be implemented to maximize the potential for state and federal disaster assistance. The Debris Estimating Field Guide FEMA 329 provides specific guidance on how to conduct damage assessments and estimate debris volumes. This field guide can be found in Attachment I of this Plan. TDRS Identification and Preparation Concurrent to emergency roadway clearance and damage assessments, Temecula will need to identify and prepare TDMS locations. The purpose of TDMS is to temporarily store debris and conduct some form of debris reduction method before the debris is transported to a final disposal site. Parks and City owned properties can be used as possible TDMS locations. In addition, land within transfer stations or solid waste facilities can be used as possible TDMSs. This can be desirable because of their ability to immediately accept debris. Debris brought to a TDMS is sorted to remove recyclable materials and materials not suitable for reuse. The materials not suitable for reuse are taken to a landfill. Ideally, all concrete rubble would be processed at the TDMS into reusable aggregate. This option may be considered if space, site characteristics, and available resources allow. The size of the site is dependent on the quantity of debris that needs to be stored and processed. The site should be large enough to safely accommodate processing of various debris materials, storing heavy equipment, and maneuvering trucks and large proce ssing equipment. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 47 The TDMS should be established in an area that does not impede the flow of traffic along major transportation corridors, disrupt local business operations, or cause dangerous conditions in residential neighborhoods or schools. Whenever possible, the City should avoid assigning a TDMS near residential areas, schools, churches, hospitals, and other such sensitive areas. Temecula needs to consider community acceptability when selecting a potential TDMS. The community’s acceptance of the TDMS location usually depends on the debris reduction methods that will be conducted at the site. Smoke from burning, around -the-clock light and noise from equipment operation, dust, and traffic are generally tolerated early in a disaster re covery operation but may have to be curtailed later in the recovery phase. The following factors should be taken into consideration when identifying a debris management site: • Current availability • Duration of the availability • Site ingress and egress • Geographic location within the jurisdiction • A minimum of 5-10 acres of usable land • Well drained site with soils suitable for supporting heavy vehicles and equipment • Easy access to transportation routes • Strategic placement to minimize debris transportation requirements and travel time to and from loading points; TDMS should be located as close as possible to the concentrations of disaster debris • Access to electrical and water utilities for site operations • Minimum potential for disruption of critical services Potential locations for TDMS may include the following: • Recycling facility • Landfill • Transfer station • Vacant lot(s) • Corporation yard • Parks • Large parking lot(s) • Right of way • City owned property • Private property TDMS Site Approval DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 48 TDMS locations will require approval from the Riverside County Department of Environmental Health (DEH), CalOES, CalRecycle, and possibly permits from the agencies listed below. An Emergency Waiver of Standards grants a landfill operator temporary relief from specific standards such as permitted capacity, throughput, and acreage. Existing operations may pursue such a waiver with the LEA for CalRecycle in accordance with the California Code of Regulation, Title 14, Section 17210. The use of closed landfills and planned solid waste facilities will require permission from county environmental health and appropriate land use and other agencies. Environmental permits and land-use variances may be required during removal operations for TDMS(s). Several agencies may be involved in issuing permits and granting land-use approvals. Permits may include: • Waste processing and recycling operations permit – Riverside County • Temporary land use permits - City • Land use variances - City • Traffic circulation strategies – City (LE) • Air quality permits – South Coast AQMD • Water quality permits – Riverside County • Household hazardous waste permits – Riverside County DEH • Fire department permits - City After a review of the availability and suitability of a TDMS, site preparation can begin. As part of the preparation, baseline data should be gathered from the site to document the state of the land before debris is deposited. The following action items are recommended to compile baseline information: • Photograph the site – Digital photos should be taken to capture the state of the site before debris reduction activities begin. Photos should be updated periodically throughout the project to document the progression of the site. • Record physical features – Records should be kept detailing the physical layout and features of the site. Items such as existing structures, fences, landscaping, etc., should be documented in detail. • Historical evaluation – The past use of the site area should be researched and documented. Issues relating to the historical or archeological significance of the site should be cleared with the state historical preservation agency. • Sample soil and water – If possible and deemed necessary, soil and groundwater samples will be taken before debris reduction activities commence. Samples will help ensure the site is returned to its original state. Typically, soil and groundwater samples should be analyzed for total Resource Conservation and Recovery Act (RCRA) metals, volatile organic compounds, and semi-volatile organic compounds using approved U.S. Environmental Protection Agency (EPA) methods. California Environmental Quality Act (CEQA) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 49 The California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) are “umbrella policies” for state and federal environmental compliance activities, respectively, for projects on non-federal and federal jurisdictions. Each requires that an analysis of a proposed project be evaluated to identify potential impacts to resources and compliance with local, state, and federal resource specific laws and regulations (e.g., local ordinances, federal or State Endangered Species Acts, National Historic Preservation Act). In addition, whether a project may meet, respectively, the requirements for either CEQA Categorical/Statutory Exemptions or NEPA Categorical Exclusions/Statutory Exemptions is evaluated prior to an in-depth environmental analysis is undertaken in accordance with either law in either a CEQA Initial Study Checklist or NEPA Environmental Assessment Checklist. Whether or not a project may qualify for CEQA Exemptions or NEPA Exclusions, local, state, or federal agency permits are generally required and obtaining them is a prerequisite to project implementation. Complying with CEQA and NEPA and obtaining the necessary local, state, and federal agency permits will ensure that either state (California Emergency Services Act/California Disaster Assistance Act (CESA/CDAA) and Robert T Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) Public Assistance Grant funds may be obligated for the project. Applicants for Public Assistance Grants are responsible for being cognizant of and complying with all applicable environmental laws and regulations for projects within their respective jurisdictions. CEQA exemptions may apply to disaster emergency response or recovery projects and include: • Public Resources Code section 21080(b)(4) (emergency); • CEQA Guidelines, Title 14, Cal. Code of Regulations; sections: o 15269 (emergency); ▪ 15269 (a) Projects to maintain, repair, restore, demolish, or replace property or facilities damaged or destroyed because of a disaster in a disaster-stricken area in which a state of emergency has been proclaimed by the Governor pursuant to the California Emergency Services Act. ▪ 15269 (b) Emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety, or welfare. ▪ 15269 (c) Specific actions necessary to prevent or mitigate an emergency. This does not include long-term projects undertaken for the purpose of preventing or mitigating a situation that has a low probability of occurrence in the short-term. o 15304 Minor alterations to land; and/or o 15307 Actions by regulatory entities for resource protection. For additional details and exemption assistance, contact the CalOES Debris Operations Unit. Debris Reduction Methods DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 50 Once debris is collected from the public ROW, it is transported to a TDMS where it is segregated and reduced. Reduction methods include: Chipping and Grinding – Using this method, vegetative debris is chipped or ground and typically results in a reduction ration of up to 4:1. Factors such as debris composition, weather, site conditions, and other factors may impact the reduction ratio. The leftover mulch is either hauled to a final disposal facility or recycled. Incineration – Although incineration is rarely authorized, there are circumstances where a public entity can request to reduce debris through burning. The burning of vegetative debris typically results in a reduction ratio of 20:1. Factors such as debris composition, wea ther, site conditions, and other factors may impact the reduction ratio. The leftover ash may be hauled to a final disposal facility or be incorporated in a land application. Crushing – The crushing of vegetative debris is the least effective reduction method and results in a reduction ratio of 2:1. Crushing is an appropriate reduction method for construction and demolition (C&D) debris that cannot be recycled. However, if crushing is used to reduce C&D debris, the residual debris must show a reduction in volume. Truck Certification Truck certification is a critical component of debris management operations. Truck certification is the process to document the capacity of debris removal trucks. All debris removal trucks hauling debris on a volumetric basis must have their capacity and dimension measures, sketched, photographed, and documented on a truck certification form. Each debris removal truck must be assigned a unique number for debris tracking and invoice reconciliation purposes. Truck certifications should contain: • Unique truck number • Driver name • Driver phone number • License number, state issued, and expiration date • Tag number, state issued, and expiration date • Vehicle measurements • Sketch of the vehicle Recovery For debris operations, the recovery phase begins with debris removal from the public ROW and ends when debris operations are complete, and all documentation is closed out. During this phase, Temecula should determine their capacity to conduct debris removal operations internally using force account equipment and labor, using mutual aid or by using contract services. Temecula should also assess their capacity to conduct special debris programs as necessary. Short-Term Recovery DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 51 Once the emergency roadway clearance has been completed, Temecula can begin debris removal operations. This includes the following tasks: • Open TDMS locations • Prioritize roads / areas • Issue press release regarding the segregation of debris • Begin ROW debris removal • Being environmental monitoring program of TDMS • Coordinate with external agencies • Initiate discussions with the OA, State, and/or FEMA • Obtain FEMA guidance for procurement and special debris programs It is important to maintain coordination with the OA and CalOES throughout debris operations. During short-term recovery, CalOES will provide guidance on any disaster-specific guidance from state and federal agencies. The City of Temecula will utilize CalO ES as the liaison between the City and the State for direction on policies and regulations. Intermediate Recovery Intermediate recovery includes activities that take place after immediate debris needs have been addressed. Intermediate recovery typically occurs two weeks to several months post -disaster. These activities include: • Maintain and evaluate ROW cleanup • Begin ROW stump removal as necessary • Open additional TDMS locations as necessary • Conduct daily meetings with the OA, State and/or FEMA • Begin special debris programs • Communicate ROW debris removal program closeout to residents via a press release and other communication methods Long-Term Recovery Long-term recovery includes activities to closeout debris programs and reconcile documentation. Long-term recovery can take several years depending on the severity of the disaster and the audit process from regulatory agencies. Long-term activities include: • Complete all debris recovery activities • Identify ineligible debris on ROW • Complete the disposal of reduced debris • Close out and remediate TDMS locations • Conduct project closeout meetings with FEMA and external agencies DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 52 COLLECTION & REMOVAL STRATEGY The collection and removal strategy provides details on how the City of Temecula should conduct debris operations to collect and remove the debris. Emergency Roadway Clearance The City of Temecula shall coordinate resources to conduct emergency roadway clearance through internal sources, mutual aid, or contracted services. If necessary, we may request additional resources for emergency road clearance from the OA. Emergency roadway clearance should be coordinated with utility crews to ensure safety while conducting debris operations near damaged infrastructure. The City of Temecula has identified major transportation routes within the City. These routes are considered a priority during emergency roadway clearance activities. Maps of these routes can be found in Appendix B-2. Temecula has also identified critical facilities within the City. These are facilities that are critical to government response activities including fire stations and hospitals. Following a disaster, routes to these critical facilities will need to be clear in order to allow emergency response vehicles to pass. A list of these facilities and their locations are listed in Appendix B-4. The purpose of emergency roadway clearance is to expedite the clearing of debris from critical pathways to ensure public health and safety. During this time period, it is critical that all types of equipment and the amount of time the equipment is used are documented with detail and accuracy. ROW Collection The City has established debris collection zones and priority areas to conduct an organized and efficient ROW debris collection program. Having a debris zone system in place will make it easier to organize and monitor the progress of ROW collection activit ies. ROW debris collection entails residents piling their disaster-related debris along the curbside. It is critical that residents segregate their debris into categories such as vegetative, C&D, household hazardous waste, and white goods. This will help prevent the contamination of debris loads and expedite the cleanup process. An effective public information campaign is essential to getting the message out to residents regarding the importance of segregating their debris. Sample public information messages can be found at Attachment A. Vegetative Debris DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 53 Vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Depending on the size of the debris, the collection of vegetative debris may require the use of flatbed trucks, dump trucks, and grapple loaders. Often vegetative debris is piled on the public ROW by the residents. The City will determine the number of times debris is collected before normal collection activities are resumed. Vegetative debris is bulky and consumes a significant volume of landfill space if buried. To minimize the use of landfill space, it is prudent to transport the vegetative debris to a compost or mulching facility or reduce the volume of vegetative debris before burying. Vegetative debris may be reduced by as much as 75% of its volume by mulching or grinding and as much as 90% of its volume through burning. A hazardous tree or stump may be collected individually, while downed or fallen debris is collected from the ROW or at a designated collection center. Tree and stump collection prices are typically based on the size of the tree or stump and charged by unit . Other fallen or downed material is usually billed by weight (tons) or volume (cubic yards or CYs). Household Hazardous Waste (HHW) Debris Removal Household hazardous waste includes gasoline cans, aerosol spray cans, paint, lawn chemicals, batteries, fire extinguishers, fluorescent lamps, household electronics, etc. Household hazardous waste must be collected separately and disposed of or recycled at a properly permitted facility. Collection of household hazardous waste can be conducted internally or contracted using a unit rate basis. The following action items are recommended when collecting household hazardous waste for removal: • Communicate to residents the procedures for household hazardous waste following a debris-generating incident. It is important that residents separate debris to ensure that household hazardous waste does not enter the debris stream at TDMS locations. • Decide whether to contract with an established household hazardous waste collection firm to augment or replace household hazardous waste drop-off sites. This helps ensure that household hazardous waste is properly disposed. Measures should be taken to identify, segregate, and dispose of intermingled household hazardous waste at TDMS locations. • A list of the entities accepting debris and household hazardous waste are listed at Attachment L. In addition, the City will communicate with the OA regarding household hazardous waste collection. • Communicate with the California Department of Toxic Substances Control (DTSC), Riverside County Environmental Health, and CalEPA. Describe the HHW collection program and permitted facilities to be used for recycling or disposal. Electronic Waste DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 54 Electronic waste, or e-waste, refers to electronics that contain hazardous materials such as cathode ray tubes. Examples include computer monitors and televisions. Electronic waste is considered household hazardous waste and would follow CalEPA guidelines for disposal. White Goods Debris Removal White goods include refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, dryers, etc. White goods debris that contains ozone-depleting refrigerants, mercury, or compressor oils need to have such materials removed by a certified technician before recycling. All state and federal laws should be followed regarding the final disposal of removed refrigerants, mercury, or compressor oils. Collection of white goods can be conducted internally or using contracted services on a unit rate basis. The following action items are recommended to conduct white goods removal: • Communicate the procedures for white goods to residents in the affected area(s). It is important that residents separate white goods from other debris to ensure white goods are not mixed with other debris during collection. • Communicate with CalEPA and the OA. Describe the white goods collection program and permitted facilities to be used for disposal of recovered refrigerants, mercury, or compressor oils. C&D Debris C&D debris can be defined as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting, and floor coverings, window coverings, pipe, concrete, fully cured asphalt, equipment, f urnishings, and fixtures. Certain types of C&D debris are reusable or recyclable. To conserve landfill space, it is prudent to separate materials for reuse or recycling. Some C&D debris may be hazardous, such as asbestos, floor tile, and lead pipes. Documentation of the debris origin, any processing (reduction or recycling), and the final disposition is required for state and/or federal funding. Typically, removal of construction by -products generated by repairs or rebuilding is covered by insurance policies or included in the overall c ost for reconstruction projects; therefore, these materials are not considered disaster related debris. Use and Procurement of Contracted Services If contracted services are to be used for debris management including removal and monitoring, these contracts must meet federal procurement requirements to be eligible for potential federal disaster assistance. Guidance for using contract services can be found in FEMA Publication FP 104-009-2 – Public Assistance Program and Policy Guide, Version 4, June 1, 2020. The guide provides a description and sample language for debris services contracts. The checklist provides the steps to prequalify disaster debris contractors in accordance with FEMA debris contracting guidance. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 55 In recent years, millions of dollars in disaster assistance have been de-obligated to grant applicants following audits because their procurement procedures did not meet federal contracting requirements. De-obligation of disaster assistance funding has caused economic hardships for many cities. To remedy this situation, FEMA has established a new Procurement Disaster Assistance Team (PDAT) to aid applicants before they award contracts. This is an effort to reduce procurement violations and help ensure appli cants spend federal funds efficiently, effectively, and in compliance with applicable federal procurement standards. CalOES will serve as a liaison with the FEMA Disaster Procurement Assistance Team to ensure public entities receive the most accurate information from federal representatives. Monitoring of Debris Operations The City of Temecula, through its contracted debris monitoring firm, will monitor its debris removal operations and document disaster-related quantities and reasonable expenses to ensure that the work is eligible for federal disaster assistance. These are best practices that should be implemented regardless of whether the City receives a federal disaster declaration. Monitoring debris removal operations requires that the City of Temecula employ comprehensive observation and documentation of debris removal work performed from the point of debris collection to final disposal. Monitoring debris removal work involves constant observation of crews to ensure that workers are performing eligible work in accordance with state and/or federal guidelines and all applicable federal, state, and local regulations. Failure to properly monitor debris removal operations may jeopardize federal disaster assistance. Accurate documentation of debris removal and disposal operations and eligible associated costs is the outcome of a good debris monitoring program. This documentation serves as the basis for FEMA Public Assistance Project Worksheets (PWs) – the documents that authorize grant reimbursements from FEMA. Debris monitoring documentation is critical to verify that debris operations are eligible for reimbursement, costs are reasonable, contract and procurement processes are appropriate, quantification of the debris is accurate, and the tracking of the debris to its final destination is recorded and in compliance with all regulatory requirements. Load Site Monitoring The loading site monitors will perform on-site, street level debris monitoring at all loading sites to verify debris eligibility based on contract requirements, and initiate debris removal documentation using load tickets. Loading site debris monitors’ primary job is to maintain documentation of work performed at the point of debris collection. Disposal Monitoring The primary function of disposal monitoring is to document the disposal of disaster debris at approved TDMS locations and final disposal or end use locations. Monitors perform quality assurance/quality control checks on all load documentation and haul-out documentation to DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 56 ensure that information captured by loading site monitors is complete. This process includes the following tasks: • Inspection of truck placards for authenticity and signs of tampering • Verification that placard information is documented properly • Verification that all required fields on the load ticket have been completed The disposal monitor will document the quantity of debris collected by making a judgment call on vehicle fullness (typically on a percentage basis). The percentage documented for each debris removal vehicle is later applied to the calculated capacity of the vehicle to determine the quantity of debris collected. The disposal monitor’s responsibilities include the following: • Completing and physically controlling load tickets • Ensuring debris removal trucks are accurately credited for their loads • Ensuring trucks are not artificially loaded • Ensuring hazardous waste is not mixed in with loads • Ensuring all debris is removed from the debris removal trucks before exiting the TDMS or final disposal site • Ensuring only debris specified within the scope of work is collected In addition to the responsibilities above, final disposal site monitors are also tasked with the following: • Ensuring all debris is disposed at properly permitted landfills • Matching landfill or compost facility receipts and/or scale house records to haul-out documentation Use of Force Account Resources (City-owned) It is important to understand the type and quantity of resources required to manage large volumes of debris. Disasters can quickly exhaust internal resources and resources are often shared by multiple entities. During the development of this Plan, it was determined that one of the challenges for Temecula is that if a major debris-generating event affects Temecula, it will likely affect our surrounding jurisdictions who will also rely on some of the same sources for debris services, specifically waste management contractors, TDMS locations and disposal facilities. During normal operations, waste service providers and disposal facilities can meet the needs of the local jurisdictional entities. Disasters generate millions of cubic yards of debris that will enter the waste stream. Service providers might not have the capacity to meet the demands during an emergency. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 57 To facilitate this critical function, Temecula needs to assess their capability to manage large volumes of debris and identify gaps in available resources from the following sources: • Internal personnel and equipment (force account labor and equipment) • Contracted services • Mutual Aid Agreements Temecula needs to be prepared for the possible unavailability or inadequacy of mutual aid resources and contracted services during widespread events. Temecula needs to identify backup capabilities in the event that the primary sources are unavailable or for smaller events where the prime contractor is not required. Temecula should use its internal resources to the greatest extent possible during debris operations. Prior to a disaster, Temecula should identify the personnel, equipment, and systems that can be used to conduct debris operations. Force account resources must be accurately documented during the response and recovery operations. Often, the use of force account labor and equipment can apply to the public entity’s share for disaster-related costs. Labo and equipment expenses may be eligible for state and/or federal reimbursement if documented properly. Temecula should provide training to personnel that will be involved in debris operations. Personnel should understand their roles and responsibilities during a disaster and how to document their time and equipment properly. Temecula should document the pre-existing condition for any equipment used for debris operations and determine if the equipment is appropriate for debris operations. Debris resources should also be categorized using the National Incident Management System (NIMS) Typing Criteria. The NIMS Resource Typing Library Tool identifies the following positions and job descriptions for debris operations: Debris Operations Officer NIMS ID 7-509-1347 • Activates the Debris Management Plan • Oversees the following matters related to debris removal: o Quantities and types of equipment necessary o Temporary debris collection sites o Methods for tracking debris types and quantities o Methods for tracking force account and related costs o Final debris disposal o Relevant public information o Reimbursement Debris Planning Officer NIMS ID 7-509-1348 • The Debris Planning Officer establishes the debris management plan, which includes: o Quantities and types of equipment necessary DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 58 o Temporary debris collection sites o Methods for tracking debris types and quantities o Methods for tracking force account and related costs o Final debris disposal o Relevant public information o Reimbursement o Debris forecasting Debris Supervisor NIMS ID 7-509-1098 • Coordinates the routing of equipment, personnel, and other resources involved in debris removal • Collects and maintains appropriate field documentation • Ensure that equipment operators/haulers complete debris clearance, removal, and disposal in accordance with applicable regulations and requirements • Schedules and deploys debris monitors • Reports debris field/monitoring progress and issues to the Debris Operations Officer Debris Technical Specialist NIMS ID 7-509-1460 • Evaluates types and quantities of disaster-generated debris • Provides an estimate of debris types and quantities • Supports the Authority Having Jurisdiction’s (AHJ) debris removal operation in the field In the event Temecula does not have the internal resources to use force account labor and equipment for debris operations, the City must find external support from mutual aid, contracted resources, or requesting resources from the OA. Environmental Considerations and Other Regulatory Requirements CalEPA provides guidance for local and state agencies to conduct disaster debris, waste, and hazardous material removal activities. The following section includes best management practices from CalEPA to be considered to address the removal of hazardous ma terials, household hazardous waste (HHW), debris, asbestos containing materials (ACM), and air monitoring and sampling from the disaster or incident site. Health & Safety • Given that ash may contain elevated levels of heavy metals and/or asbestos, an exclusion zone will be established around each site during debris removal operations. All personnel entering this area will be required to wear level C protective attire. • It is recommended that all on-site cleanup personnel entering the exclusion zone must be 40-hour HAZWOPER trained under 29 CFR 1910.120, and CCR Title 8, Section 5192, and will be required to wear level C personal protective equipment (PPE). DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 59 • A full-time health and safety officer will be assigned to the project. It is recommended that the health and safety officer be a certified Industrial Hygienist (CIH). • Depending on the task and activity, all cleanup contractors working on -site must have the following certifications and licenses: o State Contractor’s License – Must include an asbestos certification component (if conducting ACM removal), and general engineering, demolition, and hazardous substance certification depending on the task performed. o Department of Occupational Safety and Health Asbestos Registration Number (if conducting ACM removal) o Hazardous Waste Transporter Registration Number – Issued by California Department of Toxic Substances Control RCRA EPA ID Number - Issued by US Environmental Protection Agency, Region 9 o US Department of Transportation, Pipeline and Hazardous Materials Safety Administration - Hazardous Materials Certificate of Registration o California Highway Patrol - Hazardous Materials Transportation License o US Department of Transportation, Federal Motor Carrier Safety Administration – US Department of Transportation Identification Number o California Department of Motor Vehicles – Motor carrier permit Hazardous Materials and Household Hazardous Waste Standard operating procedures for conducting hazardous materials (HAZMAT) assessment activities should be followed pursuant to CalOSHA and OSHA HAZWOPER requirements. Prior to commencement of debris removal activities, all areas are to be cleared of HAZMAT, including the removal of easily identifiable, visible gross asbestos, radioactive, and explosive materials. Explosive material includes firearms and ammunition, black powder, blasting caps, some fireworks, and military ordinance. If explosive materials are identified on -site, they should be handled by trained personnel and removed immediately to ensure the safet y of the public. If local agencies are unable to address explosive materials through their cleanup contract resources, contact the Riverside County Sheriff's Department to provide assistance. Prior removal of HAZMAT and HHW, a California Division of Occupational Safety and Health and Health (CalOSHA) Certified Asbestos Consultant (CAC) should assess and sample all residential areas, and other affected areas of the site, to identify and remove gross asbestos. This is to ensure that any areas identified as containing gross asbestos material will not be disturbed by HAZMAT cleanup personnel. Any ACM that is not found on the ground due to natural forces may be subject to National Emission Standards for Hazardous Air Pollutants (NESHAP) requirements. Once the removal of easily identifiable gross asbestos has been completed, HAZMAT and HHW may be identified, segregated, classified, and properly removed from the site. Initial HAZMAT assessment activities must include screening for radioactivity and ensuring that a flammable atmosphere does not exist. Typical HAZMAT includes HHW such as: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 60 • Automotive and marine batteries • Automotive oils and fuels • Compressed gas cylinders • Propane tanks • Herbicides and pesticides • Solvents • Paint thinners and strippers • Oil and latex-based paints • Pool chemicals The following standard procedures are recommended by CalEPA • The property, site, or affected area of the disaster should be assessed for HAZMAT and HHW. • A CalOSHA CAC will be utilized to assess the area or each residential or commercial property for easily identifiable and removable pieces of ACM. After assessing each property or area, the CAC will consult with a licensed asbestos removal contractor to identify the location and area of ACM to be removed. • A CalOSHA certified Asbestos Removal Contractor will be responsible for overseeing the safe removal of ACM identified on-site by the CAC. • All on-site personnel working to remove ACM must have received the necessary health and safety training for conducting asbestos removal activities pursuant to OSHA regulations (29 CFR 1910.1001), and CCR Title 8, Section 5192, and will be required to wear Level C PPE when working in the exclusion zone. • All gross ACM that can easily be removed from the site will be adequately wetted prior to being bagged or bulked for removal. The easily identifiable gross ACM can be double - bagged and appropriately labeled as ACM. (At a minimum, the plastic bags must be of at least 6-mil thickness.) • If bulk loading of ACM is utilized, the bin or container used for transport (e.g., end-dump trailer or roll-off box) shall be double-lined with 10-mil poly in such a way that once loaded both layers can be sealed up independently. • HHW and HAZMAT identified on-site will be characterized, segregated, staged, consolidated, and packaged for transport and disposal by a licensed environmental contractor. • All on-site cleanup personnel must be 40-hour HAZWOPER trained under 29 CFR 1910- 120, and CCR Title 8, Section 5192. • All hazardous waste and HHW removed from the site will be manifested and transported to a permitted treatment, storage, and disposal facility in good standing with local, state, and federal agencies. • Disposal facility emergency waivers and suspension of regulations for disposing of hazardous wastes generated from a disaster or large -scale event must be coordinated DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 61 with CalRecycle local enforcement agency (LEA) and the Regional Water Quality Control Board. Debris and Asbestos Containing Material If burn ash or building material on the ground is from structures completely destroyed by natural forces (as opposed to structures demolished in whole or in part by human activity), this material is not subject to the Asbestos NESHAP as it relates to demol ition and renovation, transport, and disposal requirements. If the building material and debris is not completely destroyed and requires further demolition, it may be subject to the Asbestos NESHAP. At a minimum, the following best management practices should be used for undertaking debris and asbestos containing debris removal activities: • California CalOSHA CAC will be utilized to assess the area or each residential or commercial property for easily identifiable and removable pieces of ACM. After assessing each property or area, the CAC will consult with a licensed asbestos removal contract or to identify the location and area of ACM to be removed. • A CalOSHA certified Asbestos Removal Contractor will be responsible for overseeing the safe removal of ACM identified on-site by the CAC. • All on-site personnel working to remove ACM must have received the necessary health and safety training for conducting asbestos removal activities pursuant to OSHA regulations (29 CFR 1910.1001), and CCR Title 8, Section 5192, and will be required to wear Level C PPE when working in the exclusion zone. • As noted in the Health and Safety section above, All on-site cleanup personnel must be 40-hour HAZWOPER trained under 29 CFR 1910-120, and CCR Title 8, Section 5192. • The affected disaster or incident area (commercial, residential, or rural properties) will be screened by CAC to identify all gross ACM that can easily be removed from the ground or structure prior to debris removal activities. • Request an asbestos consultation from the state or local Air Quality Management District (AQMD) for any structure that is not completely destroyed or for any structure with vermiculite insulation, for large-facility components or material that will be broken up upon movement, or for other asbestos issues identified by the CAC. Note: Current field definition of destroyed means the structure does not have a roof or any load bearing walls. • During asbestos screening process, it is recommended that bulk samples be collected from 10 to 20 percent of the representative structures that have not been destroyed to determine the presence of ACM above NESHAP regulations, and to ensure residual building materials do not contain asbestos that may change the overall waste classification. • All gross ACM that can be safely and easily removed from the site will be adequately wetted prior to being bagged or burrito wrapped to meet the NESHAP leak-tight requirement for removal. The easily identifiable gross ACM can be double -bagged and appropriately labeled as ACM. (At a minimum, the plastic bags must be of at least 6-mil thickness, and the contents must remain wet.) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 62 • If bulk-loading of ACM is utilized, the bin or container used for transport (e.g., end -dump trailer or roll-off box) shall be double-lined with 10-mil poly in such a way that once loaded both layers can be sealed up independently. • Conduct on-site and off-site air monitoring and sampling for asbestos and heavy metals during all ACM and debris removal operations to demonstrate the effectiveness of engineering controls to protect cleanup personnel and the surrounding community. • Engineering controls must be utilized to maintain dust and fiber control during removal activities. Water fog must be used during debris handling, bulking/bagging, and waste loading operations. It is recommended that cleanup contractors use fire grade fire fighting nozzles with shut off valves for dust control. The fire nozzle shall have sufficient water pressure to generate a high mist fog stream. The fire nozzle should have an adjustable flow rate, preferably 20 to 60 gallons per minute, and constructed for hard coated aluminum with brass and stainless-steel internal components. Plastic nozzles should not be used. While the costs of metal firefighting nozzles are significantly more than plastic nozzles, only metal nozzles are able to generate sufficient fog to control dust. • All burn ash and debris must be sufficiently wetted 48 – 72 hours in advance of initiating removal of the material. The water shall be applied in a manner so not to generate significant runoff. Engineering controls for storm water discharges must be in pla ce prior to dust control operations. • All waste material that is not loaded out at the end of each workday should be stockpiled, sufficiently wetted, and/or covered to prevent the off -site migration of contaminants. • All waste haulers who observe loading operations outside of the vehicle cab, and/or covering (e.g., tarping) the trailer or container must wear Level C PPE. • All approved landfill operators that may come in contact with the waste during off-loading operations should follow their facilities protocols for wearing PPE and respiratory protection. • All ACM and debris removed from the property, site or area must be manifested and transported for disposal to a permitted treatment, storage, and disposal facility in good standing with local, state, and federal agencies. • CalOSHA may require procedures for the receiving landfill facility to establish an appropriate site safety plan for the protection of the facility employees to potential ACM in the waste stream. • Disposal facility emergency waivers, and suspension of regulations for disposing of waste generated from a disaster or large-scale event, must be coordinated with the CalRecycle local enforcement agency (LEA) and the Regional Water Quality Board. Air Monitoring and Sampling To demonstrate the effectiveness of best management practices and the engineering controls used during emergency debris removal actions, air monitoring and sampling activities should be conducted in the exclusion zone (on-site) and along the perimeter of the site (community-based) during removal activities, as well as non-work hours to establish relevant background air pollution levels. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 63 On-Site Air Monitoring An on-site (industrial hygiene) air monitoring program is defined as one conducted within the immediate debris removal area with the objective of protecting occupation health and quantifying dust mitigation practices. • Document on-site air monitoring activities in a site-specific Health and Safety Plan (HASP). • All personnel entering the immediate removal area should be required to wear Level C PPE, as defined in CCR Title 8, Section 5192; this level of PPE may be downgraded based on results of industrial hygiene air sampling. • Sample/monitor for dust, heavy metals, and asbestos. Particulate matter monitoring shall be done by direct reading instruments for real-time analysis. Heavy metal sampling can be conducted via cartridge or filter analysis using National Institute for Occup ation Safety (NIOSH) Method 7300 (metal scan). Asbestos samples should be collected with 50mm antistatic cowl on a 25mm Mixed Cellulose Ester Filter (MCEF) cassette and analyzed by transmission electron microscopy (TEM) NIOSH Method 7402 (high volume). • Collect at least one upwind and two downwind dust samples from the immediate debris removal area in a triangular configuration. • Personal air sampling collected in the breathing zone of site cleanup workers should be conducted for dust, heavy metals, and asbestos; sampling can be representative rather than comprehensive so long as monitored personnel represent various on-site operators, laborers, and supervisors. • The on-site air monitoring program shall include steps to modify debris removal operations to reduce the potential for exposures above the NIOSH Recommended Exposure Limits, the Threshold Limit Values published by the American Conference of Governmental Industrial Hygienists (ACGIH), or other protective occupational health guidance used in the site-specific HASP. • It is recommended that a full-time safety officer be assigned to the removal operations, preferably a CIH. • At the conclusion of the debris removal project, a summary of air monitoring activities and any resulting health and safety issues should be provided to the project manager or Operations Chief. Off-Site Air Monitoring No off-site migration and/or emission of dust or airborne contaminants is expected from disaster debris removal operations when appropriate dust mitigation controls are in place. However, a community-based air monitoring program may be established to monitor off-site migration of airborne contaminants, especially if adjacent neighborhoods are reoccupied. Sampling or monitoring can also target sensitive population centers or locations such as schools and hospitals. While community monitoring is not required during disaster recovery efforts, increased community sensitivity following a disaster may justify a monitoring program. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 64 • Coordinate any monitoring and sampling efforts with Riverside County Department of Environmental Health and the AQMD. Additional state and federal resources are available if local resources are unavailable or exhausted. The favored approach is an interagen cy effort with either the Air District or Health Department as the lead agency. • Develop a Sampling Plan and document community monitoring activities in a Community HASP. • Monitoring may be for particulate matter alone or in combination with asbestos or other suspected contaminants. Particulate matter can serve as a proxy for the migration of other particulate-type airborne contaminants, but not gases or aerosols, which need separate monitoring. • Direct read or near real-time dust measurement instrumentation such as a data ram is preferred and allows immediate feedback to removal operations and to impacted communities. • If instituted, community monitoring should be conducted in both upwind and downwind locations relative to debris removal operations and/or the immediate impacted area. • Occupational health recommendations cannot be used in determining risk to public health. Only public health guidance values can be used to interpret community monitoring data. • Twenty-four-hour average particulate matter concentrations (PM2.5 or PM10) should be equal to or less than 35 ug/m3; 8-hr averages should be equal to or less than 50 ug/m3; and, 3-hr averages should be equal to or less than 88 ug/m. Public health guidance values for other airborne contaminants are available from the Office of Environmental Health Hazard Assessment (http://oehha.ca.gov/air/allrels.html). Storm Water Controls One of the most prevalent water pollution threats from burn sites is the discharge of ash and other burn related debris into storm drains or natural receiving waters. Sites where debris and ash have been removed are often graded and have soil prepared similar to construction projects. Debris removal and site clearing activities increase the exposure of soils to wind, rain, and concentrated flows that cause erosion and adversely impact storm water quality with high levels of total suspended solids and may other pollutants, which subsequently impacts surface waters. The main objective is to provide best management practices that stabilize disturbed soil and reduce sediment transport caused by erosion from entering a storm drain system or receiving water body during debris removal after a disaster. Best management practices for storm water controls may include the use of fiber rolls, silt fences, erosion control blankets, hydro seeding, soil binders, and other devices to reduce sediments. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 65 Every effort should be made to preserve existing vegetation, if practicable. Once the removal has been completed, operation and maintenance of storm water control measures must be maintained by the property owner or the City of Temecula. Reduction of Disaster Debris by Burning The California Health and Safety Code (HSC) Section 41800 prohibits individual persons from using fire to dispose of waste. This applies to individual property owners and tenants. HSC 41800 has rarely been waived by a Governor’s Proclamation of Emergency. However, HSC 41801 does establish specific authority for any public officer, including the Governor, to set or permit fires for the following purposes: • The prevention of a fire hazard that cannot be abated by any other means. • The instruction of public employees in the methods of fighting fire. • The instruction of employees in methods of fighting fire, when such fire is set, pursuant to permit, on property used for industrial purposes. • The setting of backfires necessary to save life or valuable property pursuant to Section 4426 of the Public Resources Code. • The abatement of fire hazards pursuant to HSC Section 13055. • Disease or pest prevention, where there is an immediate need for and no reasonable alternative to burning. • The remediation of an oil spill pursuant to Section 8670.7 of the Government Code. Burning debris should be coordinated with the South Coast Air Quality Management District. Guidance for burning disaster debris can be found on the South Coast Air Quality Management District website at https://www.aqmd.gov/home/rules-compliance/compliance/open-burn. Historical Considerations There are several historical properties in the City of Temecula. The City will ensure compliance with the California Environmental Quality Act (CEQA). In addition, in the event a project funded by FEMA has the potential to affect one of these historic properties, FEMA is required to conduct a Section 106 consultation. Section 106 of the National Historic Preservation Act (NHPA) requires federal agencies to enter a four-step consultation process if historic properties may be affected by a federal “undertaking” as defined in the Act. The four steps are listed below: • FEMA initiates the Section 106 consultation process. • Historic properties are identified and evaluated – FEMA will assess the significance of the properties and consult with the State Historic Preservation Officer (SHPO) or Tribal Historic Preservation Officer (THPO). DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 66 • Adverse effects are assessed – FEMA will consult with the SHPO or THPO to determine if there will be any adverse effects to the properties. If it is determined there will be no effects, the project may proceed. • Adverse effects are resolved – If it is determined there would be adverse effect, FEMA will consult with affected parties to determine ways to minimize the adverse effects on the properties. A listing of the City of Temecula’s historic properties can be found at Appendix H. Individuals with Disabilities and Access and Functional Needs Description Legal requirements for inclusion, integration, and equal opportunity are not waived during disaster or emergency situations, and certain individuals may have access and functional needs before, during, and after an incident. Individuals with additional response assistance may include those who: • Live in institutionalized settings • Are elderly • Are unaccompanied children • Are from diverse backgrounds and cultures • Have limited English proficiency or are non-English speaking • Are transportation disadvantaged • Have no access to any communications devices • Have no access to a shelter and/or may need to be assigned a Functional Access Service Team (FAST) member • Have disabilities – temporary and/or lifelong • Have sight or hearing impairments • May require medical care • May require supervision • Other situations that would ensure maintaining independence Debris management strategies will need to include actions to meet the needs of the access and functional needs individuals. This might include linking them with organizations to assist them in getting debris to the ROW, ensuring public information messages can be received and understood, and making sure individuals with disabilities and others with access and functional needs can access sidewalks and public transportation resources. Debris Planning Considerations Disasters create new physical barriers and eliminate and/or reduce services available to everyone. For people with access and functional needs, such an event may take away their ability DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 67 to perform certain functions that were previously possible, their capacity to live independently, and/or navigate the available response and recovery systems effectively. To the greatest extent possible, populations with disabilities and functional and access must be identified and prioritized during debris operations. Additional guidance can be found at the FEMA Office of Disability Integration and Coordination website at https://www.fema.gov/about/offices/disability as well as the CalOES Office of Access and Functional Needs at https://www.caloes.ca.gov/office-of-the- director/policy-administration/access-functional-needs. Public Information Information before, during and after an emergency allows individuals with disabilities and access and functional needs to better respond to disasters. Ensuring that preparedness and emergency information is accessible and available in multiple formats and provides content that addresses access and functional needs is critical. Emergency Roadway Clearance Emergency roadway clearance creates challenges for individuals with limited mobility. During the emergency roadway clearance, debris is pushed out of the road onto the ROW. This allows emergency response vehicles to pass but it obstructs sidewalks. Public entities can coordinate with volunteer organizations to identify vulnerable populations and prioritize those areas for ROW debris removal. This will expedite removal from sidewalks and other critical pathways for individuals with mobility challenges. ROW Collection ROW collection can create challenges for individuals with disabilities and access and functional needs. Bringing debris to the ROW will be difficult for individuals with mobility challenges. The City of Temecula can and will coordinate with volunteer organizations active in disasters (VOAD) and other organizations to identify potential vulnerable populations and coordinate services to assist with debris removal. Debris Reduction by Incineration In rare cases, debris may be reduced at TDMS locations by open burning or using an air curtain incinerator. In these cases, debris managers need to be cognizant of nearby residents and mitigate situations for individuals with health and respiratory challen ges that might be exacerbated by this reduction process. Public Information Public information following a disaster will be a coordinated effort in accordance with the principles of NIMS. Public information messages will be needed to get the public’s support and DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 68 cooperation in debris management operations. Public information messages might be developed to communicate the following information: • The status of debris operations • What the jurisdiction is doing to manage debris • The importance of getting debris to the ROW • The importance of segregating debris in the ROW • Clarification as to what constitutes the ROW • What to do if assistance is needed in moving debris to the ROW • The status of garbage pickup It is vital that public information messages shared are consistent within and across Temecula and that the information is accurate and issued in a timely manner. In addition, Temecula should monitor public and media comments and correct any incorrect information that could result in confusion among the public and hinder debris operations. This use of social media platforms must also be utilized to disseminate public information messages, monitor the public’s response and correct any misinformation. Public information templates have been developed and included in Attachment A of this Plan. The templates can easily be adapted and tailored when developing and disseminating public information messages. Health and Safety Information Disaster-related accidents and deaths are frequently attributed to mishandling of debris and debris equipment by residents. It is critical that public information officers (PIOs) provide consistent messaging on health and safety when handling debris. Sample health and safety public information messages are provided below: • Lead in Damaged Materials or Debris – Homes built before 1978 are likely to contain lead-based paint, which may flake after being soaked by flood water. Lead is a toxic metal that causes many negative health effects, especially in children. Disturbing materials contained in lead-based paint may release lead dust into the air as well. Residents who suspect that debris in their homes are contaminated with such paint are advised to seek help from public health authorities or specially trained contractors. • Contaminated Sediment – The sediment left behind by receding flood water often contains a variety of pollutants, including fuel oils, gasoline, human and animal waste, metals, and other materials. Health officials caution against contact with such sediments to the extent possible. In the event that one is exposed to it, they are advised to wash any exposed skin with soap and water and change into new clothing. • Asbestos in Debris – Older buildings may contain asbestos. Pipe or other insulation, ceiling tiles, exterior siding, roof shingles, and sprayed-on soundproofing may contain asbestos. If a home contains asbestos and may have been damaged or disturbed during a cleanup, residents are asked to contact public health authorities. • Household Hazardous Waste – When returning to flood-damaged homes and buildings, be alert for leaking containers and household chemicals, such as caustic drain cleaners DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 69 and chlorine bleach and keep children and pets away from leaking or spilled chemicals. Do not combine chemicals to avoid dangerous or violent reactions. Do not dump chemicals down storm sewers, drains, or toilets. Mark and set aside unbroken containers until they can be properly disposed of. • Use of Chainsaw to Clear Debris – Over 35,000 people are injured by chainsaws yearly in the United States. Understand how to use the equipment and follow the instructions while using these tools for debris operations. o Read your owner’s manual o Wear proper safety gear, including eye and hearing protection, heavy work gloves, and work boots o Check controls, chain tension, and all bolts and handles to ensure they are functioning properly o Fuel your saw at least 10 feet from sources of ignition o Clear debris that may interfere with cutting o Keep hands on the handles, and secure footing o Do not cut directly overhead or overreach with the saw o Be prepared for kickback o Make sure someone is nearby to help you in case of an emergency o Understand that emergency responders are addressing issues related to the disaster so response times might be delayed Landfill and End of Use Assessment Disaster debris should be diverted from landfills to the greatest extent possible through reductions, recycling, and reuse. Common recyclable materials that are a result of a debris - generating event include wood waste, metals, and concrete. The following are potential uses for each of these materials: • Wood Waste – Vegetative debris that is reduced through chipping or grinding results in leftover mulch. The remaining mulch can be used for agricultural purposes or fuel for industrial heating. For the mulch to be viable in agricultural purposes, the end user typically has a size requirement and a quality requirement that the mulch be as clean as possible of plastics and dirt. • Metals – Metal debris such as white goods, aluminum screened porches, etc., that may result from a debris-generating event can be recycled. Certain metals, such as aluminum and copper, are highly valuable to scrap metal dealers. • Concrete – Concrete, asphalt, and other masonry products may become debris as a result of a debris-generating event. These can be crushed and potentially used for road construction projects or as trench backfill. In Riverside County, there are facilities that conduct composting operations, transfer/processing operations and disposal operations that can serve as landfill and end use options for managing disaster debris. Attachment L provides a list of landfill and end use facilities in the County. The DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 70 OA is responsible for maintaining situational awareness of the debris operations for shared resources like landfill and end use facilities. If these resources become overwhelmed by the demand of a widespread disaster, the OA will coordinate with regional and State partners to identify additional resources. SPECIAL DEBRIS PROGRAMS Private Property Debris Removal When large-scale disaster events cause mass destruction and generate large quantities of debris over vast areas, debris on private property may sometimes pose health and safety threats to the public-at-large. If private property owners are not available because they have b een evacuated, the public entities may need to enter private property to remove debris considered to be an immediate threat to the lives, health, and safety of its residents. In such situations, CalOES and FEMA are authorized to approve the provision of Public Assistance for the removal of debris from private property when it is considered to be in the public interest. A jurisdiction must get prior approval from the state and/or FEMA to determine eligibility for reimbursement. The following procedures are required for potential state and/or federal assistance and are best practices for conducting debris removal from private property regardless of potential reimbursement. The jurisdiction must obtain documentation from the public health authority stating that disaster-generated debris on private property in the designated area constitutes an immediate threat to life, public health, and safety. The jurisdiction may obtain documentation stating that the debris poses an immediate threat to improved property and that its removal is cost -effective. The cost to remove the debris should be less than the cost of the potential damage to the improved property. The jurisdiction must demonstrate its authority and legal responsibility to enter private property to remove debris. The legal basis for this responsibility must be established by law, ordinance, or code at the time of the disaster and must be relevant to the post-disaster condition representing an immediate threat to life, public health, and safety, and not merely define the public entity’s uniform level of services. Typically, solid waste disposal ordinances are considered part of an applicant’s uniform level of services. Dangerous Trees Determining removal of hazardous trees and stumps is challenging. FEMA has established criteria to assist in making the determinations, using objective information that can be collected in the DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 71 field. The following procedures align with the FEMA Public Assistance Program eligibility requirements for potential federal reimbursement. Hazardous Trees Removing a hazardous tree may be eligible for Public Assistance grant funding. A tree is considered hazardous if its condition was caused by the disaster; it is an immediate threat to lives, public health and safety, or improved property; it has a diameter at breast height (DBH) (4.5 feet from the ground on the high side) of six inches or greater; and the tree: • Has a split trunk • Has a broken canopy, or • Is leaning at an angle greater than 30 degrees Trees determined to be hazardous and that have less than 50 percent of the root -ball exposed should be cut flush at the ground level. Grinding of the resulting stump after the tree has been cut flush at the ground level is not eligible work. The cut portion of the tree is included with regular vegetative debris. The public entity should make an effort to cut the tree trunk as close to the ground as possible. The eligible scope of work for a hazardous tree may include removing the leaning portion and cutting the stump at ground level. An example of an ineligible costing method for such work would be removing the tree and stump for two separate unit costs. The Public Assistance Program may reimburse straightening and bracing if they are less costly than removal and disposal. Straightening and bracing are emergency protective measures if they eliminate an immediate threat to lives, public health and safety, or improved property. If a public entity chooses to straighten and brace a tree in lieu of removal, the tree would not be eligible for removal if it dies. Hazardous Limb Removal Removal of broken limbs or branches that are two inches or larger in diameter (measured at the point of break) that poses an immediate threat are eligible for Public Assistance grant assistance. FEMA does not fund removal of broken limbs or branches located on private property unless: • The limbs or branches extend over the public ROW • The limbs or branches pose an immediate threat, and • The Applicant removes the hazard from the public ROW (without entering private property) Only the minimum amount of work necessary to remove the hazard is eligible. Pruning, maintenance, trimming, and landscaping are not eligible. Work should be executed in an efficient DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 72 manner. For example, all hazardous limbs in a tree should be cut at the same time, not in passes for particular sizes. Work to remove hanging limbs from a tree that has been determined to be a hazard and is scheduled for removal is not eligible. If this work is contracted out, it is typically done on a per tree basis. An eligible scope of work may be to cut the branch at the closest main branch junction. Removing the entire branch back to the trunk may not be eligible. Hazardous Tree Stumps A stump may be determined to be hazardous and eligible for Public Assistance grant funding as a per-unit cost for stump removal if it meets all of the following criteria: • It has 50 percent or more of the root -ball exposes (less than 50 percent of the root -ball exposed should be a flush cut) • It is greater than 2 feet in diameter, as measured 2 feet above ground • It is on improved public property or a public ROW • It poses an immediate threat to life, and public health and safety • Quantity removed (Note: if a contractor charged an individual price for each limb, tree, or stump removed, FEMA requires the diameter of each item removed. For stumps, the measurement must be 2 feet up the trunk from the ground. For trees, it must be 4.5 f eet up from the ground) (required) • Quantity, location, and source of material to fill root -ball holes (required) • Equipment used to perform the work (required) Human Remains The CalOES DDMP provides a detailed approach to management of human remains. The following section mirrors the guidance provided in the State’s plan and provides the responsibility of the City of Temecula regarding recovery and disposition of human remains. During catastrophic disasters, many individuals are unaccounted for and might be trapped in rubble. Human remains should be recovered at the incident site to the maximum extent possible. However, remains are sometimes discovered during debris management op erations at collection, reduction, and final disposal. There is no direct risk of contagion or infectious disease from being near human remains for people who are not directly involved in recovery or other efforts that require the handling of dead bodies. If human remains are discovered during debris operations, the field supervisor should contact the Emergency Operations Center to advise of the situation and contact the Riverside County Sheriff’s Department by calling 9-1-1. RSO will coordinate with the Coroner’s Office to investigate the situation. Until RSO arrives, do not handle, or move the body. Obstruct the view of the body from the public and employees, if possible, and wait for RSO to arrive. Crime Scene Debris DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 73 The CalOES DDMP provides a detailed approach to debris removal from a crime scene. The following section(s) mirrors the guidance provided in the State’s plan and highlights the responsibility of the City of Temecula regarding recovery and disposition of hu man remains. Public and Responder Safety Public safety and responder safety is prioritized before securing or collecting evidence. If debris poses an immediate threat to public or responder safety, mitigate the threat and then implement measures to manage evidence. Weapons of Mass Destruction / Acts of Terrorism Following a weapons-of-mass-destruction (WMD) or terrorism incident, the lead law enforcement agency [RSO] will likely assume the role of incident command. Typically, debris operations will run concurrently with rescue and recovery operations. Investigation of the debris and evidence collection will need to happen as quickly as possible. This type of incident will have many complex and competing priorities beyond debris operations, the incident commander is responsible for managing these priorities and determining the response and recovery objectives. Debris management will be conducted as directed by the incident commander. Debris operations for a WMD/terrorism incident will be much different than disaster debris management for a natural disaster. Law enforcement agencies will have a much larger role in debris operations from a WMD/terrorism incident. Debris is considered evidence until the lead law enforcement agency has declared it clear of evidentiary possibilities. As such, debris must be securely handled, monitored, transported, and processed. Securing Debris as Evidence Typically, local law enforcement agency responsibilities will include establishing and securing a perimeter, controlling access to the site, escorting transported debris, and assisting in the collection, preservation, and documentation of evidence. The Fed eral Bureau of Investigation (FBI) may engage the services of internal response assets to assist in evidence collection and management including laboratory analysis of evidence collected from the debris. Managing the Integrity of the Crime Scene Initial site security will be initiated by RSO. A perimeter will be established in the course of protecting the public and giving adequate space for response workers, equipment, and vehicles. This original perimeter will be maintained or possibly expanded by RSO with regard to protecting the outer limits of the crime scene. Planning must begin early to strengthen this perimeter with physically durable materials such as chain link or other fencing. Perimeter Establishment and Enforcement DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 74 For a crime scene, an inner and outer perimeter must be established and secured by RSO. Some initial sites may have adequate space to allow for evidence (debris) processing sites within the inner perimeter. In most cases, this is not possible, and arrangements must be made to transport evidence (debris) to an off-site location for processing. In this event, both inner and outer perimeters must also be established for any remote work sites associated with evidence processing and recovery. Inner Perimeter Security Requirement: • Identify a Site Safety Officer on-scene • Develop a site-specific health and safety plan • Ensure all responders, including debris management personnel, are always wearing appropriate PPE • Establish a control point for logging name, date, time of entry, and vehicle • Establish an accountability system for inner perimeter responder safety Site Access and Credentialing: • Establish appropriate resources to provide for on -scene credentialing for all personnel • Establish a credentialing point outside of the outer perimeter • Ensure debris personnel have appropriate badging and credentials prior to arrival at the incident site • Establish secure points of ingress and egress for debris haulers and other vehicles Evidence Collection and Preservation: • Establish a process for chain of command of debris including: o Removal from site o Transport o Arrival at site for processing o Transport for disposal o Arrival at disposal site • Documentation of debris chain of command must include: o Name of equipment o Name of equipment operator o Date, time, and work zone • Debris that is transported should be accompanied or monitored by a law enforcement officer until it has arrived to a remote secure site • Establish a receiving point to secure large quantities and varying sizes of debris such as an off-site warehouse or storage containers that can be secured by law enforcement continuously DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 75 Wildland Fires, Drought, and other Special Debris Events The City of Temecula is susceptible to impacts of severe drought and wildland fires. Prolonged periods of drought can affect crops, water availability and quality, and increase potential for natural fuels. These effects combined with high winds increase the risk of wildland fire. While fire leaves less debris than other types of disasters, fires still generate waste including: • Destroyed homes • Burned cars and other metal objects • Ash and charred wood waste • Hazardous trees There are strategies that public entities can implement to mitigate the impact of drought and wildland fires including: • Implement Xeriscape and public education programs to conserve water • Conduct wildfire training for response and recovery staff • Develop a wildland urban interface plan • Educate homeowners on the importance of water conservation and the effects of wildfires • Create defensible space around structures through the removal of flammable vegetation • Use non-combustible building envelope assemblies, ignition resistant materials, and proper retrofit techniques and existing structures • Reduce hazardous fuels by vegetation management, vegetation thinning, or reduction of flammable materials to protect life and property beyond defensible space parameters, but proximate to at-risk structure A specific Health and Safety Plan (HASP) should be developed, and daily health and safety briefings should be conducted when conducting debris operations following a wildfire. FINANCE, ADMINISTRATION, and LOGISTICS FINANCE The federal government provides several assistance programs through various agencies to support debris operations. However, these programs have extensive documentation requirements that the City of Temecula needs to understand before a disaster occurs. Additionally, the policy guidance for these assistance programs changes and adapts with lessons learned from each disaster across the United States. It is important for Temecula to maintain DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 76 awareness of current federal assistance program guidance and regulations related to disaster debris federal funding program Funding Sources for Disaster Debris Operations California Disaster Assistance Act (CDAA) The State can provide assistance through the California Disaster Assistance Act (CDAA). The CDAA was created to assist the State to provide funding to local governments after a disaster and to manage regularity and administrative issues related to disasters. CDAA regulations govern the eligibility rules for disaster debris removal reimbursements within the State. The CDAA provides regulatory guidance for three components of disaster finance and administration: emergency work, emergency protective measures, and debris removal. California Disaster Assistance Act (CDAA) Eligibility Rules Some key provisions regarding eligibility for reimbursement are listed below: • CDAA Regulations, Section 2920 – Emergency Work. Emergency work to save lives, protect public health and safety and to protect property in an area proclaimed to be in a state of emergency. • CDAA Regulations, Section 2930 – Emergency Protective Measures. Actions taken to remove and/or reduce immediate threats to public property, or to private property when in the public interest. • CDAA Regulations, Section 2925 – Debris Removal. General eligibility: o Debris removal from publicly and privately owned lands and waters, undertaken in response to a state of emergency proclamation by the Governor is eligible for State financial assistance; and o For purposes of this program, the removal of debris from private property shall be reimbursed only when there is immediate threat to public health and safety. In a case where reimbursement for debris removal from private property is authorized by the director, the following requirements shall apply, unless waived in part of full by the director: ▪ The property owner must remove all disaster-related debris form the property to the curb or public ROW; ▪ The local agency must obtain a signed statement from the property owner to the effect that the property owner does not have insurance covering the removal of the disaster-related debris; and, ▪ The local agency must have a signed statement from the property owner giving the local agency the right-of-entry and absolving the local agency and the state of any liability relative to removal. A sample right-of-entry permit can be found in Attachment E. o Criteria: Debris removal shall be considered necessary when removal will: ▪ Eliminate immediate threats to life, public health, and safety; DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 77 ▪ Eliminate immediate threats of significant damage to improved public or private property; or ▪ Be necessary for the permanent repair, restoration, or reconstruction of damaged public facilities. o Examples of Eligible Work: ▪ Removing debris such as pieces of destroyed buildings, structures, signs, or broken utility poles; ▪ Removing loose or broken sidewalks and driveways; or ▪ Removing falling trees. FEMA Public Assistance Program The mission of the Federal Emergency Management Agency (FEMA) Public Assistance (PA) Grant Program is to provide assistance to State and local governments and certain private nonprofit (PNP) organizations to quickly respond to and recovery from disasters and emergencies declared by the President. FEMA provides supplemental federal disaster grant assistance for debris removal, emergency protective measures and repair, and replacement or restoration of disaster- damaged facilities through the PA Program. The PA Program also encourages protection of these damaged facilities from future events by providing assistance for hazard mitigation measures during the recovery process. The FEMA PA Grant Program is a cost-sharing program. Cost share refers to the portion of disaster-related costs the federal government is responsible for funding. Per the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), the federal cost share of assistance is not less than 75% of the eligible cost for emergency measures and permanent restoration. The remaining 25% is the responsibility of the State and local governments. The State serves as the grant administrator for the grantee. The grantee determines how the non-federal share is funded. Changes to the FEMA PA Program The Stafford Act constitutes the statutory authority for most federal disaster response activities, especially as they pertain to FEMA and FEMA programs. The Stafford Act was amended by the Sandy Recovery Improvement Act (SRIA). The President signed the SRIA into law in J anuary of 2013 to improve and streamline disaster assistance for Hurricane Sandy and for future disasters. The amendments to the Stafford Act include alternative procedures for the FEMA PA Program. The purpose of the SRIA is to: • Reduce the cost of federal government assistance. • Increase the administrative flexibility of the FEMA PA Program. • Expedite the process of providing and using the assistance. • Create incentives for applicants to complete projects in a timely and cost -effective manner. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 78 The law authorizes several significant changes to the way FEMA may deliver disaster assistance under a variety of programs. This includes the following procedures: • Permanent work alternative procedures. • Hazard mitigation. • Dispute resolution. • Federal assistance to individuals and households. • Unified federal review. • Small project threshold review. • Essential assistance. • Individual assistance factors. • Recommendations for reducing costs of future disasters. In addition to the SRIA, the Stafford Act was also amended by the Disaster Recovery Reform Act (DRRA) of 2018. The law contains more than 50 provisions that require FEMA policy or regulation changes for full implementation. Goals of the DRRA include: • Increase mitigation spending. • Push more responsibility for post-disaster management to state and local governments. • Clarify policy. Some of the provisions of the DRRA include: • Increases the amount of pre-disaster mitigation spending to 6% of the cost of disasters. • Establishes management cost allowances for FEMA PA and the FEMA Hazard Mitigation Grant Program (HMGP). • Authorizes FEMA to provide assistance under the HMGP and Pre-Disaster Mitigation Program (PDMP) for wildfire and windstorm disaster mitigation. • Provides assistance to state and local governments for building code and floodplain management ordinance administration and enforcement. • Requires development of guidance and training in the prioritization of power restoration for hospitals and nursing homes and the need to coordinate plans before outages occur. • Authorizes FEMA to develop “incentives and penalties” to state, local, tribal, and territorial governments to ensure timely closeout of disaster grants. • Adds long term recovery groups, center-based childcare facilities, and domestic hunger relief organizations to the list of groups with which FEMA will coordinate. • Prohibits FEMA from recovering funds from a local government that received PA if the Office of Inspector General (OIG) finds the local government relied on inaccurate information by a FEMA Technical Assistance Contractor. • Grants a right of arbitration to any applicant disputing a FEMA decision regarding eligibility for or repayment of assistance where the amount is more than $500,000 or more than $100,000 for applicants in rural areas. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 79 It is the responsibility of the applicant to understand the eligibility requirements and provisions of the Stafford Act, the SRIA, and the DRRA. FEMA will make every effort to provide reliable information through field personnel following a disaster. However, it is ultimately the responsibility of the applicant to understand what is allowed under the law. It is critical that local officials and local managers implementing federal programs fully understand applicable local, State, and federal laws related to disaster assistance. The consequence of non-compliance with these provisions is fraud and can result in the following: • Temporarily withhold payment or take more severe enforcement action. • Disallow all or part of the cost of the activity or action not in compliance. • Wholly or partly suspend or terminate the applicant’s current award. • Withhold future awards. • Take other remedies that may be legally available. Attachment M includes a list of policy documents and program guides, their applicability to debris operations and links to where additional information can be found. Public entities and debris managers need to understand how these policies impact debris operations. Th e following is an overview of the FEMA PA Grant Program process with a flow chart at the end of the section. FEMA PA Grant Program Process Overview Preliminary Damage Assessment The preliminary damage assessment (PDA) is a joint assessment used to determine the magnitude and impact of an event’s damage. A team of representatives from FEMA, the State and the local jurisdiction will visit local sites and view the damage first -hand to assess the scope of damage and estimate repair costs. The State uses the results of the PDA to determine if the situation is beyond the combined capabilities of the State and local resources and to verify the need for supplemental federal assistance. The PDA also identifies any unmet needs that may require immediate attention. Governor’s Request The Stafford Act requires that: “all requests for a declaration by the President that a major disaster exists shall be made by the Governor of the affected State.” The Governor’s request is made through the regional FEMA Office. State and federal officials conduct a PDA to estimate the extent of the disaster and its impact on individuals and public facilities. This information is included in the Governor’s request to show that the disaster is of such severity and magnitude that an effective response is beyond the capabilities of the State and the local governments, and that federal assistance is necessary. Normally, the PDA is DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 80 completed prior to the submission of the Governor’s request. However, when an obviously severe or catastrophic event occurs, the Governor’s request may be submitted prior to the PDA. Nonetheless, the Governor must still make the request. As part of the request, the Governor must take appropriate action under State law and direct execution of the State’s emergency plan. The Governor will provide the following information: • Information on the nature and amount of State and local resources that have been or will be committed to alleviating the results of the disaster. • An estimate of the amount and severity of damage and the impact on the private and public sector. • An estimate of the type and amount of assistance needed under the Stafford Act. In addition, the Governor will need to certify that, for the current disaster, State and local government obligations and expenditures (of which State commitments must be a significant proportion) will comply with all applicable cost-sharing requirements. Disaster Declaration and Initiation of Federal Programs Based on the Governor’s request, the President may declare that a major disaster or emergency exists, thus activating an array of federal programs to assist in the response and recovery effort. Not all programs, however, are activated for every disaster. The determination of which programs are activated is based on the needs found during damage assessment and any subsequent information that may be discovered. Some declarations will provide only FEMA Individual Assistance or only Public Assistance. Hazard Mitigation opportunities are assessed in most situations. Applicant’s Briefing The Applicant’s Briefing is a meeting conducted by the State to inform prospective applicants of available assistance and eligibility requirements for obtaining federal assistance under the declared event. The meeting is held as soon as practicable following the President’s declaration. During the briefing, the State will present the incident period and a description of the declared event. Applicant, work, and cost eligibility will be reviewed, and the project formulation process will be introduced. The State will also discuss the funding options, record keeping and documentation requirements, and special consideration issues. Typically, applicants will prepare and submit their Requests for PA form during the briefing. Request for PA DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 81 The Request for PA is FEMA’s official application form that public and PNP organizations use to apply for disaster assistance. It is a simple, short form with self -contained instructions. “The Request” (FEMA Form 90-49) asks for general information that identifies the applicant, starts the grant process, and opens the Case Management File, which contains general claim information as well as records of meetings, conversations, phone messages, and any special issues or concerns that may affect funding. The request must be submitted to the regional administrator within 30 days after designation of the area where the damage occurred. The form may be delivered in person at the Applicant’s Briefing, sent by mail, or faxed. Kickoff Meeting The first meeting between the applicant, the State Public Assistance Coordinator (PAC) and State Applicant Liaison is called the kickoff meeting. A kickoff meeting is held with each applicant to assess the applicant's individual needs, discuss disaster-related damage, and set forth a plan of action for repair of the applicant's facilities. The liaison will provide the State’s specific details on documentation and reporting requirements. Both the PAC and Liaison help in identifying special considerations. Project Formulation and Cost Estimating Project formulation is the process of documenting the damage to a facility, identifying the eligible scope of work, and estimating the costs associated with that scope of work for each of the applicant’s projects. Project formulation allows applicants to administratively consolidate multiple work items into single projects in order to expedite approval and funding, and to facilitate project management. A project is a logical method of performing work required as a result of the declared event. More than one damage site may be included in a project. Project information is collected in a form called a PW, which is used to document the disaster damage and develop the scope of work for the repair. Project Review and Validation The purpose of validation is to confirm the eligibility, compliance, accuracy, and reasonableness of small projects formulated by an applicant, and to ensure that the applicant receives the maximum amount of assistance available under the law. The validation process reviews approximately 20% of the small projects formulated by the applicant. This 20% sampling applies to all small projects, including emergency work, permanent work, and small projects with special considerations. All aspects of the projects are reviewed including the sites, estimating methods, and documentation related to the project. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 82 The process of approval, as outlined above, begins with the PAC’s review of PWs for completeness. Once the PWs are reviewed and processed through validation and special considerations review as appropriate, the PWs are ready for approval and funding. The P AC has the authority to approve projects up to $100,000. Therefore, any project below this threshold will be approved by the PAC and forwarded for funding. Projects over this threshold will be forwarded by the PAC to the FEMA Public Assistance Officer (PAO ) with a recommendation for approval. Once the PAO has approved the PW, it will then be forwarded for funding. Obligation of Federal Funds and Disbursement to Subgrantees FEMA and the grantee share responsibility for making PA Program funds available to the subgrantees. FEMA is responsible for approving projects and making the federal share of the approved amount available to the grantee through a process called obligation. Through obligation, FEMA notifies the grantee that the federal funds are available but reside in a federal account until the grantee is ready to award grants to the appropriate subgrantees. The grantee is responsible for providing the grantee portion of th e non-federal share of the grant amount and for notifying the subgrantee that funds are available. Payment for small projects is made on the basis of the estimate prepared at the time of project approval. The grantee is required to make payment of the federal share to the subgrantee as soon as practicable after FEMA has obligated the funds. Large projects are funded on documented actual costs. Because of the nature of most large projects, work typically is not complete at the time of project approval; therefore, FEMA will obligate grants based on an estimated cost. Such monies may not be immediately drawn down by the grantee. Instead, progress payments are made to the applicant as actual costs are documented. Upon completion of a large project, an applicant must submit documentation to account for all incurred costs to the grantee. The grantee is responsible for ensuring that all incurred costs are associated with the approved scope of work and for certifying t hat work has been completed in accordance with FEMA standards and policies. The grantee then submits documentation of project costs to FEMA for review. FEMA may conduct a final inspection as part of this review. Once the review is complete, FEMA determines whether funds should be obligated or de- obligated for the project. Appeals and Closeout The appeals process is the opportunity for applicants to request reconsideration of decisions regarding the provision of assistance. There are two levels of appeal. The first level of appeal is to the FEMA Regional Director. The second level of appeal is to the Assistant Dire ctor at FEMA Headquarters. The applicant must file an appeal with the grantee within 60 days of receipt of a notice of action that is being appealed. The applicant must provide documentation to support DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 83 the appeal. This documentation should explain why the applicant believes the original determination is wrong and the amount of adjustment being requested. The purpose of closeout is to certify that all recovery work has been completed, appeals have been resolved, and all eligible costs have been reimbursed. Closeout is an important last step in the PA Program process. This step can take months or even years to complete. It is important to keep well organized records and documentation throughout the closeout process. The following flow diagram provides a graphical representation of the FEMA PA Grant Program. Figure 4.0 – FEMA PA Grant Program Process Flow Other Funding Options Public entities may be eligible for other federal assistance programs for disaster debris management including: • Federal Highway Administration Emergency Relief Program • USDA Natural Resources Conservation Service Emergency Watershed Protection Program • USDA Farm Services Agency Emergency Programs Each disaster assistance program has different documentation requirements. For additional information on cost tracking and documentation requirements, a complete list of federal disaster assistance programs with links to the program guidance can be found in Attachment M. DOCUMENTATION DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 84 Accurate and complete cost tracking is critical to obtaining assistance for disaster-related costs. Emergency protective measures can be eligible for reimbursement. If the incident allows for warning, public entities should begin tracking costs once the threat has been identified. If there is no warning, public entities should begin tracking costs as soon as possible. Accounting best practices for tracking costs includes the following: • Identify a person that will be responsible for compiling disaster-related costs for the jurisdiction. • Establish a cost code for disaster-related costs. • Establish a file structure for each site where recovery work has been or will be performed. • Maintain accurate disbursement and accounting records to document the work performed and the cost incurred. • Obtain and review applicable local, state, and federal policies and regulations. • Document administrative costs. • Begin compiling recovery project documentation including: o Executed contracts, bids, periods of performance, and locations worked o Property insurance. o Donated resources (labor, equipment, and materials). o Mutual aid. o Force account labor. o Force account equipment. o Equipment rental agreements. o Fuel logs. o Materials including meals and gas purchases. o Description of damage. o Scope of work to be completed. o Photos of damage. o Copies of estimates. o Maintenance records. o Site inspection records. o Special considerations. Coordinate with state and federal agencies to obtain disaster-specific cost tracking spreadsheets and templates. OPERATIONAL COMMUNICATION and COORDINATION Situational Awareness The City of Temecula will need to ensure they provide situational awareness to their internal stakeholders as well as the debris task force leader in the OA EOC in regard to debris operations. Temecula will document the following information: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 85 • Status of current conditions. • Damage assessments for debris. • Imminent threats to public health and safety. • Resource needs to provide the following: o Emergency road clearance. o Assistance to individuals with disabilities and access and functional needs. o ROW collection. o Special debris programs. o Reductions, transport, and disposal of debris. o Public information. • TDMS status and critical needs. • Environmental and historical preservation concerns. • Health and safety strategy. Communication The City of Temecula will communicate internally and to other jurisdictions through the use of phone, email, and the resident radio communications systems (800Mhz, 400Mhz, Amateur Radio). These systems ensure communications interoperability between City assets and the emergency operations center. In addition, MS Teams and WebEOC, an internet-based system for sharing information during response to incidents, is used by jurisdictions within Riverside County and is the County system of record. The City of Temecula also has an active HAM radio team that can assist in providing communications support in an emergency. Temecula will communicate their debris management status to the OA EOC. The OA debris operations task force leader will communicate with state and federal agency representatives to obtain accurate information and guidance regarding debris operations. The O A debris task force leader will communicate this information back to Temecula. Temecula will also communicate and coordinate directly with state and federal representatives regarding federal disaster assistance. Temecula will also communicate directly with the OA to request resources to support debris operations if necessary. Coordination of Resources Temecula is responsible for conducting debris operations within areas under their authority to the greatest extent possible using internal resources, mutual aid, or contracted services. The use of resources, including staff, equipment, and supplies, will be documented, and tracked by Temecula to support reimbursement of eligible expenses. Forms to assist local jurisdictions in documenting force account labor and equipment use can be found in Attachment K of this Plan. In the event Temecula is unable to conduct their own debris operations, the City can activate its Catastrophic Disaster Debris Removal Contract or request assistance from the OA. The OA will DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 86 provide support for debris operations to public entities within the OA in accordance with SEMS and approved mutual aid and operations plans. The OA is responsible for prioritizing resources for debris operations in support of the following goals: • Saving lives, • Preserving the health and safety of responders and the public , and • Protecting property and the environment. The OA will monitor the status of debris operations throughout the County to assist in providing resources in support of these goals. The OA will prioritize resources base on critical need to the greatest extent possible to support a responsible distribution of resources. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 87 This page is intentionally left blank PLAN MAINTENANCE STRATEGY Plan Maintenance For this Plan to maintain viability, it should be updated annually, and personnel should be trained on the content prior to a disaster. This section provides guidance on maintaining this Plan to ensure it is current and relevant. FEMA updates debris operations program guidance throughout the year based on lessons learned from recent disasters. It is important for this Plan to include the most current program guidance. Plan Review The City of Temecula will facilitate an annual review of their DDMP with the debris planning team. The plans will be updated based on organizational changes, new policies and guidance, and lessons learned from actual debris events. Changes made to the Plan will be noted on the change record at the front of this Plan. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 88 CalOES and/or FEMA Debris Plan Approval On behalf of the City of Temecula, the Office of Emergency Management will submit the DDMP to CalOES for review and comments following any major plan revisions. It is not necessary to submit the Plan to the State for approval each year. Training for Personnel Personnel must be trained in debris policies and procedures to maintain a viable plan. Temecula is responsible for maintaining an Integrated Preparedness Program inclusive of exercises and training. This program should include debris operations training and exercises. The following list provides recommendations for debris operations training. General • Temecula should train new personnel in their specific job duties related to debris operations. • Personnel with response responsibilities must maintain competence in SEMS as prescribed in Government Code 8607(c). • Personnel operating equipment must be trained to operate any equipment they are responsible for competently and safely. • Personnel performing debris monitoring tasks will be trained by the jurisdiction or a qualified designee. • Personnel with responsibility for preparing documentation for reimbursement should receive training on the FEMA PA Program. • All personnel involved in response to a debris-generating incident should participate in a briefing on safety policies and procedures. Debris Managers • Individuals identified as debris managers should be trained in the regulatory requirements for debris operations including: o Health and safety o Environmental and historical preservation o Procurement o Federal disaster grant programs o Considerations for individuals with disabilities and access and functional needs o Damage assessment for debris • Training options include the following: o FEMA E0202: Debris Management Planning for State, Tribal, and Local Officials. This is a 4-day class designed to provide an overview of issues and recommended actions necessary to plan for, respond to, and recover from a major debris - generating event with emphasis on state, local, and tribal responsibilities. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 89 o FEMA IS-1009: Conditions of the Public Assistance Grant. This is a 7-hour online course that is designed to identify strategies to better enable Applicants to execute the Public Assistance Grant, describe the Federal requirements for receipt of Federal funds, and inform Applicants of actions that may jeopardize Public Assistance grant funding and potential remedies for non -compliance. o FEMA IS-0632.a: Introduction to Debris Operations. This is a 2-hour online course designed to familiarize participants with general debris removal operations and identify critical debris operations issues. o See the FEMA training website for additional information at https://training.fema.gov. Finance and Administration • Finance and administration staff responsible for documenting and tracking costs and activities should be trained in regulatory requirements for debris operations including: o Procurement o Federal disaster grant programs o Documentation • Training options include the following: o FEMA IS-1000 Public Assistance Program and Eligibility. This is an 8-hour online course designed to provide an overview of Public Assistance project eligibility and requirements. o FEMA IS-0632.a: Introduction to Debris Operations. This is a 2-hour online course designed to familiarize participants with general debris removal operations and identify critical debris operations issues. o FEMA IS-1009: Conditions of the Public Assistance Grant. This is a 7-hour online course that is designed to identify strategies to better enable Applicants to execute the Public Assistance Grant, describe the Federal requirements for receipt of Federal funds, and inform Applicants of actions that may jeopardize Public Assistance grant funding and potential remedies for non -compliance. o See the FEMA training website for additional information at https://training.fema.gov. Exercises Exercises are essential to maintaining readiness and in determining the effectiveness of plans, personnel, and resources in responding to a debris-generating event. Workshops and exercises should be conducted periodically to test the ability of the City to coordinate resources for debris operations. Following exercises, an after-action report will be developed to document strengths and areas needing improvement. An improvement plan will be developed to list corrective actions, identify individuals or agencies responsible for completing the corrective actions, as well as indicating a timeline for completion. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 90 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 91 This page is intentionally left blank ACRONYMS and DEFINITIONS Acronyms ACGH American Conference of Governmental Industrial Hygienists ACM Asbestos Containing Materials AQMD Air Quality Management District C&D Construction and Demolition CA California CAC Certified Asbestos Consultant CalEPA California Environmental Protection Agency Cal OSHA California Division of Occupational Safety and Health CDAA California Disaster Assistance Act CERCLA Comprehensive Environmental Response, Compensation, and Liability Act CEQA California Environmental Quality Act CFR Code of Federal Regulations CIH Certified Industrial Hygienist DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 92 CPG Comprehensive Planning Guide CY Cubic Yards DDMP Disaster Debris Management Plan DDPT Disaster Debris Planning Team DMAC Disaster Management Area Coordinator DRRA Disaster Recovery Reform Act DSG Disaster Specific Guidance ENSO El Nino Southern Oscillation EOC Emergency Operations Center EMD Emergency Management Department EPA Environmental Protection Agency ESF Emergency Support Function FAST Functional Access Service Team FBI Federal Bureau of Investigation FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency GIS Geographic Information Systems GPS Global Positioning System HASP Hazard and Security Plan HAZMAT Hazardous Materials HSC Health and Safety Code ICS Incident Command System MCEF Mixed Cellulose Ester Filters NESHAP National Emission Standards for Hazardous Air Pollutants NIMS National Incident Management System NIOSH National Institute for Occupational Safety and Health NOAA National Oceanic and Atmospheric Administration OA Operational Area OAEOC Operational Area Emergency Operations Center OIG Office of Inspector General OSHA Occupational Safety and Health Administration PA Public Assistance PAC Public Assistance Coordinator PAO Public Assistance Officer PDA Preliminary Damage Assessment PNP Private Nonprofit PPE Personal Protective Equipment PWs Project Worksheets RCDEH Riverside County Department of Environmental Health RCRA Resource Conservation and Recovery Act ROW Right of Way RSO Riverside Sheriff’s Office SARA Superfund Amendments and Reauthorization Act SEMS Standardized Emergency Management System DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 93 SF Square Footage SRIA Sandy Recovery Improvement Act TDMS Temporary Debris Management Site TDS Temporary Disposal Site TEM Transmission Electron Microscopy US United States USACE U.S. Army Corps of Engineers USGS U.S. Geological Survey WMD Weapons of Mass Destruction Definitions Applicant – State agency, local government or eligible private nonprofit organization that intends on applying for FEMA PA grants. Code of Federal Regulations: Title 44 – Emergency Management and Assistance – The Code of Federal Regulation – Title 44 Emergency Management and Assistance (44 CFR) provides procedural requirements for the PA Program operations. These regulations are designed to implement a statute based upon FEMA’s interpretation of the Robert T . Stafford Disaster Relief and Emergency Assistance Act (Stafford Act). They govern the PA Program and outline program procedures, eligibility, and funding. Construction and Demolition Debris – FEMA Publication 104-009-2 defines C&D debris as damaged components of buildings and structures such as lumber and wood, gypsum wallboard, glass, metal, roofing material, tile, carpeting and floor coverings, window coverings, plastic pipe, concrete, fully cured asphalt, heating, ventilation and air conditioning systems and their components, light fixtures, small consumer appliances, equipment, furnishings, and fixtures. Current eligibility criteria include: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 94 • Debris must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • Debris removal must be the legal responsibility of the applicant. • Debris must be a result of a (the) major disaster event. Debris Removal Contractor – The debris removal contractor is contracted by the City of Temecula (City) to remove and dispose of debris that is a result of a severe debris-generating event. Disaster-Specific Guidance – Disaster Specific Guidance (DSG) is a policy statement issued in response to a specific post-event situation or need in a state or region. Each DSG is issued a number and is generally referred to along with their numerical identification. FEMA Publication FP 104-009-2 – Public Assistance Policy Guide – Combines all Public Assistance Policy into a single volume and provides an overview of the PA Program implementation process with the links to other publications and documents that provide additional process details. It provides a general overview of the FEMA PA Program protocol immediately following a disaster. The PA Program provides the basis for the federal/local cost -sharing program. This document specifically describes the entities eligible for reimbursement under the PA Program, the documentation necessary to ensure reimbursement and any special considerations that local governments should be aware of to maximize eligible activities. Force Account Labor – The use of the City’s own personnel and equipment. Hazardous Limb – A limb is hazardous if it poses a significant threat to the public. The current eligibility requirements for hazardous limbs according to FEMA Publication FP 104 -009-2 are: • The limb is greater than 2 inches in diameter. • The limb is still hanging in a tree and threatening a public -use area. • The limb is located on improved public property. Hazardous Stump – A stump is defined as hazardous and eligible for reimbursement if all of the following criteria are met: • The stump has 50 percent or more of the root-ball exposed. • The stump is greater than 2 feet in diameter when measured 2 feet from the ground. • The stump is located on a public ROW. • The stump poses an immediate threat to public health and safety. Hazardous Tree – A tree is considered hazardous when the tree’s present state is caused by a disaster, the tree poses a significant threat to the public and the tree is six inches in diameter or greater and measures 4.5 feet from the ground. The current eligibility requ irements for such hazardous trees according to FEMA Publication FP 104-009-2 are: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 95 • The tree has a broken canopy. • The tree has a split trunk. • The tree is leaning at an angle greater than 30 degrees. HHW – The RCRA defines hazardous waste as materials that are ignitable, reactive, toxic or corrosive. Examples of HHW include items such as paints, cleaners, pesticides, etc. Due to the nature of hazardous waste, certified technicians must be used to handle, capture, recycle, reuse, and dispose of hazardous waste. The eligibility criteria for HHW are as follows: • HHW must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • HHW removal must be the legal responsibility of the applicant. • HHW must be as a result of the major disaster event. Monitoring Firm – The monitoring firm is an organization under contract with the City to monitor debris removal operations. The monitoring firm ensures the debris removal contractor is working within the scope of work contracted by the City and documents debris removal operations. Robert T. Stafford Disaster Relief and Emergency Assistance Act – Provides the authorization of the PA Program. The fundamental provisions of this act are as follows: • Assigns FEMA the authority to administer federal disaster assistance. • Defines the extent of coverage and eligibility criteria of the major disaster assistance programs. • Authorizes grants to the states. • Defines the minimum federal cost-sharing levels. SRIA of 2013 – The law authorizes changes to the way FEMA may deliver federal disaster assistance to survivors. Key provisions of the act are as follows: • Provides substantially greater flexibility in use of federal funds and less administration burden if applicants accept grants based on fixed cap estimates, which may be provided by applicants’ licensed engineer and validated by an independent expert panel. • Offers a package of cost share adjustments, reimbursements for force account, and retention of program from recycling to speed debris removal and encourage pre-disaster debris planning. • Allows PA applicants for all disasters declared on or after October 30, 2012, an option to request binding arbitration for certain projects with an amount in dispute of over $1 million after first appeal, instead of pursuing a second appeal under FEMA’s PA Program. Vegetative Debris – As outlined in FEMA Publication FP 104-009-02, vegetative debris consists of whole trees, tree stumps, tree branches, tree trunks, and other leafy material. Vegetative debris DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 96 will largely consist of mounds of tree limbs and branches piled along the public ROW by residents and volunteers. Current eligibility criteria include: • Debris must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • Debris removal must be the legal responsibility of the applicant. • Debris must be a result of a presidentially declared major disaster event. White Goods – White goods are defined as discarded household appliances such as refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing machines, clothes dryers, and water heaters. White goods can contain ozone-depleting refrigerants, mercury, or compressor oils that the federal Clean Air Act prohibits from being released into the atmosphere. The Clean Air Act specifies that only certified technicians can extract refrigerants from white goods before they can be recycled. The eligibility criteria for white goods are as follows: • White goods must be located within a designated disaster area and be removed from an eligible applicant’s improved property or ROW. • White goods removal must be the legal responsibility of the applicant. • White goods must be a result of the major disaster event. This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 97 APPENDIX A: DEBRIS MANAGEMENT RESOURCE DIRECTORY Appendix A-1: Administrative Aaron Adams City Manager 951-506-5100 Kevin Hawkins Assistant City Manager 951-506-5100 Peter Thorsen City Attorney 213-253-0216 Mikel Alford Emergency Manager 951-491-9037 John Crater Fire Chief 951-694-6405 Ron Moreno Director of Public Works 951-694-6411 Appendix A-2: Communications / PIO Betsy Lowrey PIO 951-693-3959 Christine Damko Assistant PIO 951-693-3952 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 98 Appendix A-3: Contracting and Procurement / Temporary Bin and Roll-Off Box Franchisees Debris Management Contractor DRC Emergency Services Jeff Snow, Regional Manager 714-697-3927 JSnow@drcusa.com Debris Monitoring Firm State of California Master Services Agreement Tina Larios – State Contract Administrator 279-946-8367 Tina.larios@dgs.ca.gov Temporary Bin and Roll-Off Franchisee(s) CR&R 1706 Goetz Road, Perris, CA 92570 Toll Free: (800) 755-8112 Phone: (951) 943-1991 Fax: (951) 657-5493 Appendix A-4: Emergency Services / Health & Safety Nicole Flores Risk Manager Human Resources / Risk Management 951-693-3070 Tina Rivera Finance Department Purchasing & Contracts Administrator 951-240-4207 Appendix A-5: Public Works Ron Moreno Director of Public Works 951-694-6411 Randy Wood (Acting) Building Official Building and Safety Department 951-694-6400 Appendix A-6: Urban Forestry Stacy Fox Maintenance Superintendent 951-308-6306 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 99 APPENDIX B: Maps and Facility Priorities Appendix B-1: City of Temecula Map DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 100 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 101 This page is intentionally left blank Appendix B-2: Push Routes DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 102 Red – Primary (Tier 1) Blue – Secondary (Tier 2) Primary Routes for Clearance DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 103 Pechanga Road Pechanga Parkway Wolf Valley Road Overland Trail Margarita Road Temecula Parkway De Portola Road adjacent to TVH Old Town Front Street Mercedes Road Moreno Road Jefferson Road Rancho California Road Diaz Road Business Park Drive Enterprise Circle South Winchester Road Butterfield Stage Road Pauba Road Murrieta Hot Springs Road Secondary Routes for Clearance Deer Hollow Way Peppercorn Drive Redhawk Parkway Nighthawk Pass Butterfield Stage Road Meadows Parkway Pauba Road Ynez Road La Serena Way Via Montezuma Commerce Center Drive Business Park Drive Diaz Road Margarita Road Nicolas Road Appendix B-3: Collection Grids DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 104 Appendix B-4: List of Priority Facilities DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 105 City of Temecula Priority Facilities List Number Name of Facility Street Address 1 City Hall / Emergency Operations Center 41000 Main Street 2 Temecula Valley Hospital 31700 Temecula Parkway 2 Fire Station 12 28330 Mercedes Street 2 Fire Station 73 27415 Enterprise Circle West 2 Fire Station 84 30650 Pauba Road 2 Fire Station 92 32211 Wolf Creek Drive 2 Fire Station 95 32131 South Ranch Loop 5 California Highway Patrol Office 27685 Commerce Center Drive 6 TCC CERT Compound 32364 Overland Trail 7 Mary Phillips Senior Center 41845 6th Street 3 Field Operations Center 43230 Business Park Drive 8 Community Recreation Center 30875 Rancho Vista Road 4 Temecula Public Library (Alt EOC) 30600 Pauba Road 9 Temecula Community Center 28816 Pujol Street DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 106 APPENDIX C: REQUESTING USE OF CALOES MASTER SERVICES AGREEMENT FOR DEBRIS MONITORING Overview The Department of General Services (“DGS”), Procurement Division (“PD”), hereinafter referred to as “DGS-PD” is contracting for Assessment and Monitoring (A&M) Services for Disaster Debris and Hazard Tree Removal. This Master Service Agreement (“MSA” or “A greement”) will be mandatory for the “CalOES” and the California Department of Resources Recycling and Recovery (“CalRecycle”) for emergency and non-emergency disasters. Use of the MSA is optional for other State Agencies and Local Governmental Agencies. All State Agencies and Local Governmental Agencies hereinafter, will be referred to collectively as “User Agencies”. The term “User Agencies” used in conjunction with “must,” “shall,” or “will” indicates a condition applicable to State Agencies and Local Governmental Agencies, unless otherwise specified. Prior to rendering services, the Contractor and User Agency must execute a User Agreement that incorporates all of the terms of the MSA by reference and may contain additional specific terms and conditions, none of which may alter, rescind, or be in conflict with the terms and conditions of this MSA. Local Government Agencies Local Governmental Agencies are eligible to utilize the Master Services Agreement as outlined below. • Use of this MSA is optional to Local Governmental Agencies. • Local Governmental Agencies are defined as “any city, county, city and county, district or other governmental body or corporation”, per Public Contract Code sections 10298- 10299, empowered to expend public funds for the acquisition of goods, information technology, or services; this includes the California State Universities (“CSU”) and University of California (“UC”) systems, K-12 schools and community colleges. • Each Local Governmental Agency should determine whether this MSA is consistent with its procurement policies and regulations. • Local Governmental Agencies desiring to use the MSA shall be required to adhere to the same responsibilities as do State Agencies and have no authority to amend, modify or change any condition of the MSA. For additional information on the use of the MSA, refer to the California Department of General Services Agreement numbers MSA 55-22-99-33-01 through MSA 55-22-99-33-08 titled Assessment and Monitoring Services for Disaster Debris and Hazardous Tree Removal. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 107 Contract Execution State Agencies must use the Standard Agreement (Std. 213) form to establish a User Agreement. State Agencies must use the Standard Agreement Amendment (Std. 213A) form to amend the User Agreement. The Agreement Summary (Std 215) form must be completed with the Std. 213 and Std. 215 forms. The Std. 213, 213A, and 215 forms are available on the DGS-OLS website (https://www.dgs.ca.gov/OLS/Forms). Local Governmental Agencies may use their own document for contract execution of the User Agreement, provided the MSA agreement number is referenced. Process Forms and Documentation All forms and documents related to the ordering of debris monitoring services through the CalOES Master Services Agreement can be found in the files section of Microsoft Teams for the EOC. They can also be found in the files repository of the Operations Se ction room. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 108 Ordering Process Flow Chart for Debris Assessment Services DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 109 This page is intentionally left blank. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 110 APPENDIX D: SOLID WASTE FRANCHISEES Appendix D-1: Residential & Commercial Franchise – CR&R CR&R 1706 Goetz Road, Perris, CA 92570 Toll Free: (800) 755-8112 Phone: (951) 943-1991 Fax: (951) 657-5493 Appendix D-3: Contracting & Procurement – Temporary Bin and Roll-Off Box Franchise CR&R Budget Dumpster 1706 Goetz Road, Perris, CA 92570 Phone: (951) 933-8401 Toll Free: (800) 755-8112 Phone: (951) 943-1991 Fax: (951) 657-5493 K & B Hauling LLC LDR Site Services 33175 Temecula Parkway, Suite 197 Phone: (951) 355-2374 Temecula, CA 92592 Phone: (951) 355-6893 C & I Hauling Services Waste Management – Inland Empire 23694 Spring Oak Place 17700 Indian Street Murrieta, CA 92562 Moreno Valley, CA 92551 Phone: (951) 326-6354 Phone: (800) 423-9986 Red-E-Bins of Riverside County Spot On Dumpster Rentals 32774 Lamtarra Loop 13469 High Res Way Menifee, CA 92584 Perris, CA 92570 Phone: (951) 712-8387 Phone: (951) 241-8046 Double Duty Services LLC 29765 Cottonwood Cove Drive Menifee, CA 92584 Phone: (951) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 111 This page is intentionally left blank. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 112 APPENDIX E: TEMPORARY DEBRIS STORAGE and REDUCTION SITES (TDSR) CHECKLIST & FORMS Temporary Debris Management Site (TDMS) Checklist 1. Gather baseline data from the site to document the state of the land before debris is deposited. The following action items are recommended to compile baseline information: a. Photograph the site – Digital photos should be taken to capture the state of the site before debris reduction activities begin. Photos should be updated periodically throughout the project to document the progression of the site. b. Record physical features – Records should be kept detailing the physical layout and features of the site. Items such as existing structures, fences, landscaping, etc., should be documented in detail. c. Historical evaluation – The past use of the site area should be researched and documented. Issues relating to the historical or archeological significance of the site should be cleared by the state historical preservation agency. d. Sample soil and water – If possible and deemed necessary, soil, and groundwater samples will be taken before debris reduction activities commence. Samples will help ensure the site is returned to its original state. Typically, soil and groundwater samples should be analyzed for total Resource Conservation and Recovery Act (RCRA) metals, volatile organic compounds, and semi-volatile organic compounds using approved U.S. Environmental Protection Agency (EPA) methods. 2. Acquire the necessary approvals for the site – TDMSs will require approval from the Riverside County Department of Environmental Health (RCDEH) serving as the Local Enforcement Agency (LEA) for the County. Coordinate with local and state authorities for an y additional approvals. 3. Set up the TDMS. a. Determine the layout for the site. b. Determine traffic patterns for trucks to safely enter and exit the site. c. Set up monitor tower(s). 4. Begin TDMS operations. a. Establish debris staging and reduction operations. b. Conduct disposal monitoring. 5. Begin environmental monitoring program of TDMS. 6. Open additional TDMSs as necessary. 7. Complete the disposal of reduced debris. 8. Close out and remediate TDMSs. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 113 Investigation of Property Suitability TEMPORARY DEBRIS MANAGEMENT SITE (TDMS) DATE OF SITE INVESTIGATION: OWNERSHIP OF PROPERTY (CHECK ONE): Municipal Property County Property Private Property Other Ownership (describe) _____________________________________________________________________________________ PROPERTY NAME: PROPERTY OWNER’S NAME: PROPERTY OWNER’S ADDRESS: PROPERTY OWNER’S PHONE NUMBER: PROPERTY OWNER’S EMAIL ADDRESS: ESTIMATED PROPERTY SIZE: SITE GPS COORDINATES: PHYSICAL ADDRESS: CHARACTERIZATION OF NEIGHBORING PROPERTIES EVALUATION FACTOR COMMENTS Property Current Land Use Any proposed future land uses Environmental issues Proximity to Schools, Churches, Community Centers Property topography Open water sources Ground water wells Access to electricity/sewer/water Soil integrity Surface water drainage Prevailing wind direction Ingress/Egress Lighted area Site security Buffer Distance for Noise Control Property Developed Property Adjacent to Airport/Airfield Site able to handle large volume of trucks DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 114 SITE PREPARATION: High __________ Medium ____ ______ Low __________ SUITABILITY TO WET WEATHER: High __________ Medium ____ ______ Low __________ ABILITY TO SERVE A SPATIAL AREA: High __________ Medium ____ ______ Low __________ SITE ACCEPTABILITY FOR WHAT TYPE OF REDUCTION METHOD (CHECK APPLICABLE METHOD(S)): Open Burning __________ Air Curtain Incineration __________ Grinding __________ *Note – likely use as a citizen drop-off site, no reduction on-site WILL THIS SITE BE RECOMMENDED FOR USE (YES/NO) AND EXPLAIN: ______ C&D ______ Vegetative ______ Both C&D and Vegetative ______ White Goods ______ Other (Describe________________________) LIST NUMBERS OF EACH PHOTOGRAPH TAKEN OF THE PROPERTY: LIST THE CLOSEST LANDFILL AND APPROXIMATE DISTANCE FROM SITE: NOTES: Attach photos of the site. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 115 Sample Layout of a TDMS Site DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 116 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 117 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 118 APPENDIX F: EXAMPLE RESOLUTIONS Exhibit 1 – Resolution Proclaiming Existence of a Local Emergency (by City Council) Example RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATING TO TBD AND ISSUING CERTAIN TYPES OF ORDER FOR THE CONDUCT OF CITY AFFAIRS DURING THE LOCAL EMERGENCY THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Council finds, determines, and declares that: (a) Government Code 8630 and Temecula Municipal Code Chapter 2.56 provide that the City Council of the City of Temecula may proclaim the existence of a local emergency as defined by Government Code 8558, subdivision (c). (b) TBD has the imminent potential for causing extensive damage to public utilities, public buildings, public communication systems, public streets and roads, public drainage systems, commercial, residential, or other buildings and areas, and poses a serious threat to the health, safety, and welfare of the public; and (c) While the State of Emergency continues to exist, the City of Temecula shall have the power and authority to carry on those activities set forth in Temecula Municipal Code Section 2.56 including but not limited to: appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes, provide for the health and safety of persons and property, including emergency assistance to the victim of any emergency, and direct and coordinate the development of the emergency management plans and programs in accordance with the plans and policies set forth by the Federal and State Emergency Management Agencies; (d) On TBD, (wildfires/flooding/earthquake) have devastated the City of Temecula and have caused TBD (deaths / injuries) and have also caused catastrophic property damage in (specify the areas); and (e) The (wildfires/flooding/earthquake) have (burned/damaged) homes, (burned/damaged) thousands of acres, cut off communications, forced road and school closures and caused evacuations of (specify); and DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 119 (f) The catastrophic conditions that continue during the debris removal process affect the health and safety of a large number of people, as well as the need for immediate temporary housing for the (number) of persons who are displaced because of the (wildfires/flooding/earthquake), make it necessary to proclaim the existence of a local emergency in order to ensure a continued and effective City-wide response to the conditions caused by the (wildfires/flooding/earthquake); and (g) Section 2.56.060 provides for the establishment of the City of Temecula’s Emergency Organization for the establishment of emergency management and disaster relief with the City Manager having direct responsibility and authority over emergency management within the City pursuant to Section 2.56.040; and (h) There is a need for government agencies and representatives from the private sector to mobilize and provide immediate services to City residents and to mitigate hazardous situations caused as a result of the (wildfires/flooding/earthquake); and (i) To establish, as necessary, a primary and one or more secondary emergency operations centers to provide continuity of government and direction and control of emergency operations; (j) The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding t o TBD. (k) The City Council finds that these conditions warrant and necessitate that the City proclaim the existence of a local emergency. Additional Sections (add as necessary) (l) On DATE, the Governor of the State of California issued Executive Order TBD, declaring a State of Emergency for TBD counties in the aftermath of TBD, and ADDITIONAL DETAILS. (m) On DATE, the City Manager of the City of Temecula issued a Proclamation of Local Emergency related to TBD pursuant to Temecula Municipal Code Section 2.56.050. Section 2. Proclamation of Local Emergency. Based on the finding set forth above, the City Council of the City of Temecula hereby proclaims that a local emergency now exists throughout the City of Temecula. During the existence of said local emergency the following shall be in effect: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 120 (a) The local emergency powers, functions, and duties of the City Manager and the Emergency Organization of this City shall be those prescribed by state law, by ordinances, and resolutions of this City, and by the approved emergency plans of the City of Temecula. (b) The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Temecula. (c) The City Council shall review this local emergency proclamation at least every sixty (60) days pursuant to Government Code Section 8630(c) and shall terminate the emergency proclamation at the earlies possible date the conditions warrant. (d) The City Manager is authorized to transfer funds from the Unreserved Fund Balance between departmental budget accounts when necessary under this Proclamation of Emergency. (e) Pursuant to the provisions of Temecula Municipal Code Section 2.56.050 the City Manager is authorized to enter into agreements on behalf of the City necessary under this Proclamation of Emergency. (f) The City Council determines that for the reasons described in this Resolution, compliance with bidding requirements under Chapters 3.28 and 3.30 of Temecula Municipal Code are not practicable given the extenuating circumstances, and all such bidding requirements are hereby waived. (g) The City Manager may authorize expenditures of funds without regard to the amounts thereof within reason, so long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (h) The City Manager is hereby authorized to enter into agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (i) The City Manager, in consultation with the City Attorney, is hereby authorized to settle personal injury and property damage lawsuits and enter into settlement agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (j) The City Manager is authorized to negotiate and implement labor related policies and staffing changes deemed necessary in order to respond to the Local Emergency. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 121 (k) The City Manager is authorized to sign checks on behalf of the City, including without limitation, payroll hand checks, and may delegate this authority to the Director of Finance. Section 3. Further Actions. The City Manager shall: (a) Forward a copy of this Resolution to the Director of the California Governor’s Office of Emergency Services; (b) Reaffirm the City’s request that the Governor of California, pursuant to the Emergency Services Act issue a proclamation declaring an emergency in Riverside County and waive regulations that may hinder response and recovery efforts; (c) Reaffirm the City’s request for recovery assistance under the California Disaster Assistance Act; and (d) Reaffirm the City's request that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 122 Exhibit 2 - Resolution Proclaiming Existence of a Local Emergency (by Director of Emergency Services) Example RESOLUTION NO. A RESOLUTION OF THE CITY MANAGER AS THE DIRECTOR OF EMERGENCY SERVICES OF THE CITY OF TEMECULA PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATING TO TBD AND ISSUING CERTAIN TYPES OF ORDER FOR THE CONDUCT OF CITY AFFAIRS DURING THE LOCAL EMERGENCY THE CITY MANAGER OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Manager finds, determines, and declares that: (a) Government Code 8630 and Temecula Municipal Code Chapter 2.56 provide that the City Manager in his or her role as the Director of Emergency Services of the City of Temecula may proclaim the existence of a local emergency as defined by Government Code 8558, subdivision (c). (b) TBD has the imminent potential for causing extensive damage to public utilities, public buildings, public communication systems, public streets and roads, public drainage systems, commercial, residential, or other buildings and areas, and poses a serious threat to the health, safety, and welfare of the public; and (c) While the State of Emergency continues to exist, the City of Temecula shall have the power and authority to carry on those activities set forth in Temecula Municipal Code Section 2.56 including but not limited to: appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes, provide for the health and safety of persons and property, including emergency assistance to the victim of any emergency, and direct and coordinate the development of the emergency management plans and programs in accordance with the plans and policies set forth by the Federal and S tate Emergency Management Agencies; (d) On TBD, (wildfires/flooding/earthquake) have devastated the City of Temecula and have caused TBD (deaths / injuries) and have also caused catastrophic property damage in (specify the areas); and DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 123 (e) The (wildfires/flooding/earthquake) have (burned/damaged) homes, (burned/damaged) thousands of acres, cut off communications, forced road and school closures and caused evacuations of (specify); and (f) The catastrophic conditions that continue during the debris removal process affect the health and safety of a large number of people, as well as the need for immediate temporary housing for the (number) of persons who are displaced because of the (wildfires/flooding/earthquake), make it necessary to proclaim the existence of a local emergency in order to ensure a continued and effective City-wide response to the conditions caused by the (wildfires/flooding/earthquake); and (g) Section 2.56.060 provides for the establishment of the City of Temecula’s Emergency Organization for the establishment of emergency management and disaster relief with the City Manager having direct responsibility and authority over emergency management within the City pursuant to Section 2.56.040; and (h) There is a need for government agencies and representatives from the private sector to mobilize and provide immediate services to City residents and to mitigate hazardous situations caused as a result of the (wildfires/flooding/earthquake); and (i) To establish, as necessary, a primary and one or more secondary emergency operations centers to provide continuity of government and direction and control of emergency operations; (j) The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding t o TBD. (k) The City Manager finds that these conditions warrant and necessitate that the City proclaim the existence of a local emergency. Additional Sections (add as necessary) (l) On DATE, the Governor of the State of California issued Executive Order TBD, declaring a State of Emergency for TBD counties in the aftermath of TBD, and ADDITIONAL DETAILS. Section 2. Proclamation of Local Emergency. Based on the finding set forth above, the City Manager of the City of Temecula hereby proclaims that a local emergency now exists throughout the City of Temecula. During the existence of said local emergency the following shall be in effect: DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 124 (a) The local emergency powers, functions, and duties of the City Manager and the emergency organization of this City shall be those prescribed by state law, by ordinances, and resolutions of this City, and by the approved emergency plans of the City of Temecula. (b) The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Temecula, State of California. (c) The City Council shall convene as soon as practical to consider whether to ratify, modify, or reject the emergency or disaster declaration. (d) The ratification by the City Council of a state of emergency shall: 1. Approve or modify the duration of time which the area so designated shall remain an emergency area; and 2. Approve or modify specific emergency measures recommended by the City Manager for the duration of the emergency period set forth in the proclamation. (e) The City Manager is authorized to transfer funds from the Unreserved Fund Balance and between departmental budget accounts when necessary under this Proclamation of Emergency. (f) Pursuant to the provisions of Temecula Municipal Code Section 2.56.050 the City Manager is authorized to enter into agreements on behalf of the City necessary under this declaration of emergency. (g) The City Manager determines that for the reasons described in this Resolution, compliance with bidding requirements of Chapters 3.28 and 3.30 of Temecula Municipal Code is not practicable given the extenuating circumstances, and all such bidding requirements are hereby waived. (h) The City Manager may authorize expenditures of funds without regard to the amounts thereof within reason, so long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (i) The City Manager is hereby authorized to enter into agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (j) The City Manager, in consultation with the City Attorney, is hereby authorized to settle personal injury and property damage lawsuits and enter into settlement DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 125 agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (k) The City Manager is authorized to negotiate and implement labor related policies and staffing changes deemed necessary in order to respond to the Local Emergency. (l) The City Manager is authorized to sign checks on behalf of the City, including without limitation, payroll hand checks, and may delegate this authority to the Director of Finance. Section 3. Further Actions. The City Manager shall: (a) Forward a copy of this Resolution to the Director of the California Governor’s Office of Emergency Services; (b) Reaffirm the City’s request that the Governor of California, pursuant to the Emergency Services Act issue a proclamation declaring an emergency in Riverside County and waive regulations that may hinder response and recovery efforts; (c) Reaffirm the City’s request that recovery assistance be made available under the California Disaster Assistance Act; and (d) Reaffirm the City's request that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. Section 4. Certification. The City Clerk shall certify to the adoption of this Resolution. Exhibit 3 - Resolution Confirming Existence of a Local Emergency (to ratify the proclamation of an emergency issued by Director) Example DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 126 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY RELATING TO TBD AND ISSUING CERTAIN TYPES OF ORDER FOR THE CONDUCT OF CITY AFFAIRS DURING THE LOCAL EMERGENCY THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The City Council finds, determines, and declares that: (a) Government Code 8630 and Temecula Municipal Code Chapter 2.56 provide that the City Council of the City of Temecula may proclaim the existence of a local emergency as defined by Government Code 8558, subdivision (c). (b) TBD has the imminent potential for causing extensive damage to public utilities, public buildings, public communication systems, public streets and roads, public drainage systems, commercial, residential, or other buildings and areas, and poses a serious threat to the health, safety, and welfare of the public; and (c) While the State of Emergency continues to exist, the City of Temecula shall have the power and authority to carry on those activities set forth in Temecula Municipal Code Chapter 2.56 including but not limited to: appropriate and expend funds, make contracts, obtain and distribute equipment, materials, and supplies for emergency management purposes, provide for the health and safety of persons and property, including emergency assistance to the victim of any emergency, and direct and coordinate the development of the emergency management plans and programs in accordance with the plans and policies set forth by the Federal and State Emergency Management Agencies; (d) On TBD, (wildfires/flooding/earthquake) have devastated the City of Temecula and caused TBD (deaths / injuries) and catastrophic property damage in (specify the areas); and (e) The (wildfires/flooding/earthquake) have (burned/damaged) homes, (burned/damaged) thousands of acres, cut off communications, forced road and school closures and caused evacuations of (specify); and (f) The catastrophic conditions that continue during the debris removal process affect the health and safety of a large number of people, as well as the need for immediate temporary housing for the (number) of persons who are displaced because of the DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 127 (wildfires/flooding/earthquake), make it necessary to proclaim the existence of a local emergency in order to ensure a continued and effective City-wide response to the conditions caused by the (wildfires/flooding/earthquake); and (g) Section 2.56.060 provides for the establishment of the City of Temecula’s Emergency Organization for the establishment of emergency management and disaster relief with the City Manager having direct responsibility and authority over emergency management within the City pursuant to Section 2.56.040; and (h) There is a need for government agencies and representatives from the private sector to mobilize and provide immediate services to City residents and to mitigate hazardous situations caused as a result of the (wildfires/flooding/earthquake); and (i) To establish, as necessary, a primary and one or more secondary emergency operations centers to provide continuity of government and direction and control of emergency operations; (j) The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding t o TBD. (k) The City Council finds that these conditions warrant and necessitate that the City proclaim the existence of a local emergency. Additional Sections (add as necessary) (l) On DATE, the Governor of the State of California issued Executive Order TBD, declaring a State of Emergency for TBD counties in the aftermath of TBD, and ADDITIONAL DETAILS. (m) On DATE, the City Manager of the City of Temecula issued a Proclamation of Local Emergency related to TBD pursuant to Temecula Municipal Code Section 2.56.050. Section 2. Proclamation of Local Emergency. Based on the finding set forth above, the City Council of the City of Temecula hereby proclaims that the City is presently in a state of local emergency. The following provisions shall be in effect while this local emergency exists throughout the City: (a) The local emergency powers, functions, and duties of the City Manager and the Emergency Organization of this City shall be those prescribed by State law, by ordinances, and resolutions of this City, and by the approved emergency plans of the City of Temecula. (b) The local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Temecula. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 128 (c) The City Council shall review this local emergency proclamation at least once every sixty (60) days pursuant to Government Code Section 8630(c) and shall terminate the emergency proclamation at the earlies possible date the conditions warrant. (d) The City Manager is authorized to transfer funds from the Unreserved Fund Balance and between departmental budget accounts when necessary under this Proclamation of Emergency. (e) Pursuant to the provisions of Temecula Municipal Code Section 2.56.050 the City Manager is authorized to enter into agreements on behalf of the City as necessary under this Proclamation of Emergency. (f) The City Council determines that for reasons described in this Resolution, compliance with bidding requirements under Chapters 3.28 and 3.30 of Temecula Municipal Code is not practicable given the extenuating circumstances, and all such bidding requirements are hereby waived. (g) The City Manager may authorize expenditures of funds without regard to the amounts thereof within reason, so long as there exists an unencumbered appropriation in the fund account against which the cost of the particular agreement is to be charged. (h) The City Manager is hereby authorized to enter into agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regard to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (i) The City Manager, in consultation with the City Attorney, is hereby authorized to settle personal injury and property damage lawsuits and enter into settlement agreements on behalf of the City, Temecula Community Services District, Temecula Public Financing Authority, and the Successor Agency to the Temecula Redevelopment Agency without regards to the amounts thereof, so as long as there exists an unencumbered appropriation in the fund account against which the cost of the agreement is to be charged. (j) The City Manager is authorized to negotiate and implement labor related policies and staffing changes deemed necessary in order to respond to the Local Emergency. (k) The City Manager is authorized to sign checks on behalf of the City, including without limitation, payroll hand checks, and may delegate this authority to the Director of Finance as necessary. Section 3. Ratification of City Manager’s Actions. The City Council hereby ratifies the actions of the City Manager taken pursuant to Resolution TBD. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 129 Section 4. Further Actions. The City Manager shall: (a) Forward a copy of this Resolution to the Director of the California Governor’s Office of Emergency Services; (b) Reaffirm the City’s request that the Governor of California, pursuant to the Emergency Services Act issue a proclamation declaring an emergency in Riverside County and waive regulations that may hinder response and recovery efforts; (c) Reaffirm the City’s request that recovery assistance be made available under the California Disaster Assistance Act; and (d) Reaffirm the City's request that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. Section 5. Certification. The City Clerk shall certify to the adoption of this Resolution. Exhibit 4 – Resolution Proclaiming Termination of a Local Emergency Example RESOLUTION NO. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA DECLARING THE TERMINATION OF THE LOCAL STATE OF EMERGENCY THAT HAD BEEN DECLARED ON TBD BY RESOLUTION TBD THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. On DATE, the City Council adopted Resolution No. TBD entitled: “A Resolution of the City Council of the City of Temecula Declaring the Existence of a Local Emergency” under Government Code Section 8630 and Chapter 2.56 of the Temecula Municipal Code. Section 2. Pursuant to Resolution No. TBD, the City Council found that beginning on DATE, conditions of extreme peril to the safety of persons and property due to (wildfire/flooding/earthquake – and circumstances) and the City Council declared a local state of emergency on DATE. Section 3. (Additional Circumstances of the Event) Section 4. Termination of Local Emergency. The City Council hereby terminates the local emergency declared by Resolution No TBD as of DATE. Section 5. Certification. The City Clerk shall certify this Resolution in the manner required by law. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 131 This page is intentionally left blank. APPENDIX G: HAZARD MITIGATION PLAN The newly updated City of Temecula Local Hazard Mitigation Plan (LHMP) identifies the hazards facing the City, summarizes the many assets of the City at risk, and vulnerabilities within the community, as well as ways that the City can reduce the impacts of those threats and hazards to DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 132 those assets through long-term, hazard mitigation projects. To view the LHMP, click on the link below. Hyperlink: City of Temecula Local Hazard Mitigation Plan 2023 Plain Text: https://www.temeculaca.gov/DocumentCenter/View/15186/City-of-Temecula- Local-Hazard-Mitigation-Plan-2022-FINAL?bidId= DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 133 This page is intentionally left blank. APPENDIX H: ENVIRONMENTAL and HISTORIC PRESERVATION The following statutes and Executive Orders (EOs) contain frequently applicable federal requirements that were established to protect the environment and preserve the Nation’s historic and archaeological resources. FEMA reviews each Public Assistance (PA) project to ensure the work complies with applicable federal environmental and historic preservation (EHP) laws, their implementing regulations, and applicable EOs. Compliance with all federal and SLTT DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 134 laws is a requirement of every FEMA award. SLTT laws, such as hazardous material management laws, vary by location and are not included in this appendix. FEMA prepares a “Greensheet” at the beginning of each emergency or disaster declaration with specific information relevant to each State and area. The “Greensheet” briefly discusses the relevant laws and project types that might trigger application of those laws and informs the Applicant that failure to comply with federal and SLTT laws may jeopardize funding. National Environmental Policy Act Section 102 of the National Environmental Policy Act (NEPA) requires federal agencies to integrate environmental values into their decision -making processes by considering the environmental impacts of their proposed actions and reasonable alternatives to those actions. The White House Council on Environmental Quality publishes its NEPA regulations in Title 40 of the Code of Federal Regulations (C.F.R.) Parts 1500–1508. The U.S. Department of Homeland Security publishes policies and procedures for implementing NEPA and provide specific processes that FEMA must follow before funding a project. The NEPA process ensures consideration of environmental consequences of the project before decisions are made and involves the public. National Historic Preservation Act Section 106 of the National Historic Preservation Act (NHPA) requires FEMA to consider the effects an undertaking will have on historic properties and provide the Advisory Council on Historic Preservation the opportunity to comment on the effects of the undertaking. Historic properties include buildings or groups of buildings (districts), structures, objects, landscapes, archaeological sites, and traditional cultural properties included in, or eligible for inclusion in, the National Register of Historic Places. To identify if a property is on the list of historic places, visit https://www.nps.gov/subjects/nationalregister/index.htm. Endangered Species Act The Endangered Species Act (ESA) requires federal agencies to use their authorities to conserve federally listed threatened and endangered species (listed species) and critical habitats. FEMA must also consult with the U.S. Fish and Wildlife Service (USFWS) and the National Oceanic and Atmospheric Administration’s (NOAA’s) National Marine Fisheries Service (NMFS), also known as NOAA Fisheries, to ensure that proposed projects will not jeopardize the continued existence of any listed species or result in the destruction or adverse modification of critical habitat for listed species. Clean Water Act The Clean Water Act (CWA) establishes the basic structure for regulating discharges of pollutants in the waters of the United States (e.g., rivers and streams, lakes and ponds, coastlines, wetlands, estuaries). The CWA makes it unlawful to discharge any pollutant from a specific source into DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 135 navigable waters without the appropriate CWA permits from the U.S. Army Corps of Engineers (USACE) or State regulatory agency. In addition, the CWA requires authorization for dredging or filling in waters (including disposal of dredged material). Rivers and Harbors Act The Rivers and Harbors Act requires that authorization be obtained from USACE to construct any structure in or over any navigable water, including authorization for projects involving constructing or modifying bridges and causeways over navigable waters or constructing any dam or dike in a navigable water. Typically, requests for this type of authorization are handled together with requests for authorization of projects under Section 404 of the CWA. Safe Drinking Water Act The purpose of the Safe Drinking Water Act is to protect public health by ensuring the quality of drinking water. The law authorizes the U.S. Environmental Protection Agency (EPA) to, among other things, set standards for the levels of individual contaminants allowed in drinking water and designate as aquifers that are the sole or principal source of drinking water for an area as sole source aquifer. For any financial assistance project that has the potential to contaminate an aquifer and that is located in the identified review area for a sole source aquifer, FEMA must consult with the EPA before funding the project. Clean Air Act The Clean Air Act (CAA) protects the Nation’s air through the reduction of smog and atmospheric pollution. Air quality compliance often requires certain measures to be implemented, such as dust abatement, vehicle emissions control, fuel storage, and distribution procedures. There may be additional requirements in nonattainment areas (defined as those areas that do not meet national standards for air quality and, therefore, require more rigorous compliance measures). Migratory Bird Treaty Act The Migratory Bird Treaty Act makes it unlawful to pursue, hunt, take, capture, kill, or sell migratory birds listed in the statute without a waiver from USFWS. FEMA consults with USFWS regarding projects likely to trigger compliance with this Act. Farmland Protection Policy Act The Farmland Protection Policy Act is intended to minimize the extent to which federal programs contribute to the conversion of prime or unique farmland, or land of statewide or local DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 136 importance, to non-agricultural uses and to ensure that Federal programs are administered in a manner that, to the extent practicable, will be compatible with State, local, and private programs, and policies to protect farmland. The Farmland Protection Policy Act and U.S. Department of Agriculture (USDA) implementing procedures require FEMA to evaluate whether projects it funds irreversibly convert such farmland to nonagricultural uses and to consider alternative actions that could avoid adverse effects. For projects that have the potential to irreversibly convert such farmland, FEMA must consult with the USDA Natural Resources Conservation Service (NRCS) to identify potential impacts to that farmland. Resource Conservation and Recovery Act The Resource Conservation and Recovery Act (RCRA) established a framework for federal, State, and local cooperation for controlling the management of hazardous and non-hazardous solid waste. EPA’s role is to establish minimum regulatory standards, usually implemented by the States, which can establish their own requirements for solid waste management. RCRA requires the safe disposal of waste materials, promotes the recycling of waste materials, and encourages cooperation with local agencies. Comprehensive Environmental Response, Compensation and Liability Act The Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), also known as Superfund, authorizes the Federal Government to respond to releases or threatened releases of hazardous substances into the environment through short-term removals and long- term remedial response actions. Superfund also triggered the development of the National Priorities List, a list of national priorities among the sites with known or threatened releases of hazardous contaminants. The 1986 amendments to CERCLA included the Emergency Planning and Community Right-to-Know Act (EPCRA) which, among other things, creates mechanisms to help local communities plan for chemical emergencies. Executive Order 11988, Floodplain Management EO 11988, Floodplain Management, requires Federal agencies to minimize or avoid, to the extent possible, the long- and short-term adverse impacts associated with occupancy and modifications of floodplain and to avoid direct and indirect support of floodplain development wherever there is a practicable alternative. It requires Federal agencies to use a systematic decision-making process to evaluate the potential effects of projects located in, or affecting, floodplains; document each step of the process; and involve the public in the decision-making process. This process is designed to: • Reduce flood loss risks; • Minimize the impacts of floods on human safety, health, and welfare; and • Restore and preserve the natural and beneficial functions of floodplains. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 137 FEMA publishes its implementing regulations for EO 11988 in 44 C.F.R. Part 9, Floodplain Management and Protection of the Wetlands. These regulations set forth the policy, procedures, and responsibilities to implement and enforce the EO, including the decision-making process, which is referred to as the 8-step process. Executive Order 11990, Protection of Wetlands EO 11990, Protection of Wetlands, requires federal agencies to avoid the long- and short-term adverse impacts associated with the destruction or modification of wetlands and to avoid direct or indirect support of new construction in wetlands to the extent possible or wherever there is a practicable alternative. To meet these objectives, EO 11990 requires federal agencies to use a systematic decision-making process to evaluate the potential effects of projects in, or affecting, wetlands; document each step of the process; and involve the public in the decision-making process. FEMA publishes its implementing regulations for EO 11990, Protection of Wetlands in 44 C.F.R. Part 9, Floodplain Management and Protection of the Wetlands. These regulations set forth the policy, procedures, and responsibilities to implement and enforce the EO, including the decision-making process, which is referred to as the 8-step process. Executive Order 12898, Environmental Justice EO 12898, Environmental Justice, requires federal agencies to identify and address any disproportionately high and adverse human health or environmental effects on minority and low- income populations as a result of their actions. Executive Order 13112, Invasive Species EO 13112, Invasive Species, requires agencies to use their programs and authorities to help prevent the introduction, establishment, and spread of invasive species; respond to invasive species outbreaks; restore native species in areas invaded by invasive species; promote public education related to invasive species control; and avoid authorizing, funding, or carrying out activities that promote the introduction, establishment, or spread of invasive species. City of Temecula List of Historic Buildings Name Location The Bank 28645 Old Town Front Street The Mercantile Building 28659 Old Town Front Street St. Catherine’s Catholic Church 41875 C Street DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 138 Name Location The Welty Store 28653 Old Town Front Street The Machado Store 28656 Old Town Front Street The Wolf Store 32467 Highway 79 (Temecula Parkway) Gonzalez Adobe 27665 Jefferson Ave The Earle Stanley Gardner Residence Pala Temecula Road (Pechanga Tribal Land) The Pujol Schoolhouse 29825 Santiago Road DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 139 This page is intentionally left blank ATTACHMENTS Attachment A: Sample Public Information Messaging For Immediate Release (Approximately 48-72 Hours Prior to Event) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 140 JURISDICTION NAME – The potential for INSERT INCIDENT is imminent for JURISDICTION NAME and its residents. In anticipation of a likely INSERT INCIDENT, residents are asked to secure or store all yard items that may become damaging projectiles. JURISDICTION NAME is prepared and has a plan in place to immediately respond following the incident. Once dangerous conditions subside and roads have been cleared of obstructions, residents should bring any debris to the public right-of-way for removal. The public right-of-way is the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement. Residents should separate clean, vegetative debris (woody debris such as limbs and shrubbery) from construction and demolition debris. Do not mix hazardous material, such as paint cans, aerosol sprays, batteries, or appliances with construction and demolition debris. Household garbage, tires or roof shingles cannot be combined with any storm debris. Do not place debris near a water meter vault, fire hydrant or any other above-ground utility. Only debris placed on the public right-of-way will be eligible for collection until further notice. If all debris is not picked up during the initial pass, residents should continue to push remaining debris to the public right-of-way for collection on subsequent passes. Residential debris drop-off locations may be available. Check the JURISDICTION NAME INSERT WEB SITE, APP, INSERT SOCIAL MEDIA SITE(S) for the location of these sites and the hours of operation or call INSERT NUMBER. The JURISDICTION NAME website will also provide JURISDICTION office closure times/date and garbage collection information. All reconstruction debris (debris resulting from rebuilding) is the responsibility of the homeowner. Those items must be dropped off at the INSERT LOCATION. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 141 #### For Immediate Release (Approximately 0-72 Hours Following Event) JURISDICTION NAME – The JURISDICTION NAME is beginning its recovery process in the wake of INSERT INCIDENT. The JURISDICTION NAME residents are asked to place any incident generated debris on the public right-of-way. The public right-of-way is the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement. Keep vegetative debris (woody debris such as limbs and shrubbery) separated from construction and demolition debris, as they will be collected separately. Bagged debris should not be placed on the public right-of-way, only loose debris will be collected. Any household hazardous waste, roof shingles or tires resulting f rom INSERT INCIDENT, may be eligible for removal and should be separated at the curb. Do not place near a water meter vault, fire hydrant or any other above-ground utility. Only debris placed on the public right-of-way will be eligible for collection until further notice. If all debris is not picked up during the initial pass, please continue to push remaining debris to the right-of-way for collection on subsequent passes. Household garbage collection will resume to its normal schedule on INSERT DATE AND TIME. Please check the JURISDICTION NAME INSERT DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 142 WEB SITE, APP, INSERT SOCIAL MEDIA SITE(S) for additional information and updates on the debris removal process. For more information, please call the JURISDICTION NAME debris hotline at INSERT NUMBER. #### For Immediate Release (72 hours Prior to final pass of debris removal) JURISDICTION NAME – Final preparations are being made for the third and potentially final pass for debris removal in the wake of INSERT INCIDENT. JURISDICTION NAME residents should have all debris in front of their homes on the public right- of-way (the area of residential property that extends from the street to the sidewalk, ditch, utility pole or easement) no later than INSERT DATE to be eligible for pick-up. JURISDICTION NAME will not be able to guarantee that debris placed on the public right-of-way after the specified deadline will be removed. Residents should continue to separate vegetative debris (woody debris such as limbs and shrubbery) and construction and demolition debris. Do not place debris near water meter vault, fire hydrant or any other above-ground utility. Hazardous household chemicals such as paint cans and batteries may be deposited at the INSERT LOCATION. You can follow the debris removal efforts by going to the JURISDICTION NAME INSERT WEB SITE, APP, INSERT SOCIAL MEDIA SITE(S), or by calling INSERT NUMBER. #### Debris Segregation Graphic SPANISH 1 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 143 Debris Segregation Graphic SPANISH 2 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 144 Attachment E: Right-of-Entry Permit RIGHT-OF-ENTRY PERMIT [For Providing Debris Removal on Private Property] _________________________________ (“Owner”), hereby permits the City of Temecula, and its officers, employees, agents, contractors and subcontractors (“City”), to enter upon Owner’s property commonly identified as <insert property address>, County of Riverside, State of California (“Premises”), subject to all licenses, easements, encumbrances, and claims of title affecting the Premises upon the following terms and conditions: 1. Grant of Right of Entry. Owner hereby grants the City a right of entry (“Permit”) over the Premises for the purpose of inspecting the Premises, testing materials on the Premises, removing and clearing any or all TYPE OR NAME OF INCIDENT generated debris of whatever nature including, but not limited to ash, vehicles, construction debris, trees, waste or other materials from the Premises, subject to the terms and conditions set forth in this Permit. It is fully understood that this Permit does not create any obligation on the City to perform inspection, testing or debris clearance. The owner understands that the City will undertake no cleanup action until the Right-of-Entry Permit is signed and returned. 2. Private Insurance Coverage. Most homeowners insurance policies have coverage to pay for the costs of removal of TYPE OF EVENT generated debris. Owner understands that in the event federal financial assistance is received by the Owner for purposes of inspection, testing or debris removal hereunder, federal law (42 U.S.C. § 5155, et seq.) requires Owner to reimburse the City for the cost of removing TYPE OR NAME OF INCIDENT generated debris to the extent covered in Owner’s insurance policy. Owner also understands that, when requested, Owner must provide a copy of the insurance policy, proof/statement of loss and settlement agreement from Owner’s insurance company to the City. Owner (_____does, ____ does not) have adequate homeowners or similar insurance coverage. If Owner indicates that Owner does not have such insurance, Owner certifies under penalty of perjury that there was no insurance in effect at the time of the TYPE OR NAME OF INCIDENT, which may provide coverage for the costs of inspection, testing or debris removal. 3. Duplication of Benefits. Owner (____ has, ____ has not) and (____ will, ____ will not) receive(d) any compensation for debris removal from any other source including, but not limited to the Small Business Administration (SBA), individual and family grant program, or any other pub lic assistance program but excluding insurance proceeds. The Owner will advise the City in writing within 10 days of receipt of any insurance settlements for debris removal. The Owner further agrees to reimburse the City within 30 days of receipt, from such proceeds, for the cost of the debris removal conducted by the City. In the event the cost of debris removal incurred by the City exceeds the insurance proceeds, the Owner will not be responsible for repaying the City the difference. If the insurance proceeds exceed the City’s cost of debris removal, the Owner should DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 145 verify with their insurance company as to whether the Owner may keep any excess proceeds. The Owner understands that all disaster-related funding, including that for debris removal from private property, is subject to audit. 4. Hold Harmless. The City shall not be liable for, and Owner shall indemnify and hold harmless the City, the County, the United States Government, the Federal Emergency Management Agency (FEMA), subcontractors, employees and volunteers, against any and all claims, deductibles, self-insured retentions, demands, liability, judgements, awards, fines, mechanics ’ liens, labor disputes, losses, damages, expenses, personal injury, charges or costs of any kind or character, including attorneys’ fees and court costs (herein collectively referred to as “Claims”), which arise out of or are in any way connected to actions arising out of this Permit, and hereby release, discharge and waive any claims and action, in law or equity, arising therefrom. Owner shall make Owner’s best efforts to mark any sewer lines, utilities, septic tanks and water lines located on the Premises. 5. No City Assumption of Liability for Remediation. In consideration of the assistance the City is providing to Owner under this Permit, at no cost to Owner, the City assumes no liability or responsibility, and Owner shall not seek to recover from the City, the United States Government, the Federal Emergency Management Agency (FEMA), the State of California, National Resource Conservation Service, CalFire, California Conservation Corps, California Department of Corrections and Rehabilitation or any of their officers, agencies, agents, contractors, subcontractors, employees and volunteers, the costs of any remediation of damages to the Premises incurred due to actions taken pursuant to this Permit. 6. City Agents. Any person, firm, or corporation authorized to work upon the Premises by the City shall be deemed to be the City’s agent, including but not limited to California Environmental Protection Agency and its contractors, National Resource Conservation Service, CalFire, California Conservation Corps, California Department of Corrections and Rehabilitation and shall be subject to all applicable terms hereof. 7. Authority. Owner represents and warrants that it has full power and authority to execute and fully perform its obligations under this Permit pursuant to its governing instruments, without the need for any further action, and that the person(s) executing this Permit o n behalf of Owner are the duly designated agents of Owner and are authorized to do so, and that fee title to the Premises vests solely in Owners. 8. Entire Agreement. This Permit constitutes the entire agreement between the parties with respect to the subject matter hereof, and all prior or contemporaneous agreements, understandings and representations, oral or written, are superseded. 9. Modification. The provisions of this Permit may not be modified, except by a written instrument signed by both parties. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 146 10. Partial Invalidity. If any provision of this Permit is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the Permit shall not be affected thereby. Each provision shall be valid and enforceable to the fullest extent permitted by law. 11. Successors and Assigns. This Permit shall bind and benefit the parties and their successors and assigns, except as may otherwise be provided herein. 12. Notices. Any notice required hereunder shall be provided as follow: For the City: Name: _______________________________ Department: _______________________________ Address: _______________________________ _______________________________ Phone _______________________________ For the Owner: Name: _______________________________ Department: _______________________________ Address: _______________________________ _______________________________ Phone _______________________________ IN WITNESS WHEREOF, Owner and City have executed this Permit effective as of _____________________(date). Owner: Property Address: ____________________________________ ____________________________________ By: ____________________________________ (signature) Phone #1: ___________________________ Phone #2:___________________________ Email address: ____________________________________ City: City of Temecula Riverside County, California By: ______________________________________ DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 147 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 148 Attachment F: Denial of Right-of-Entry Form DENIAL OF RIGHT-OF-ENTRY [For Providing Debris Removal on Private Property] I, _______________________________________ (“Owner”), am the owner of that real property commonly known as ADDRESS:__________________________________, County of Riverside, State of California (“Premises”), subject to all licenses, easements, encumbrances, and claims of title affecting the Premises. I have been advised of and understand the City of Temecula (“CITY”) in conjunction with various state agencies has developed an inspection and debris removal plan relating to the damage to the Premises caused by the TYPE OR NAME OF INCIDENT. The inspection and debris removal plan calls for the inspection, testing and removal of all incident - generated debris of whatever nature including but not limited to ash, vehicles, construction debris, trees, waste, or other materials from the Premises. I understand that as part of the inspection and debris removal plan, the City has sought my permission to enter the Premises. It is fully understood that this Permit does not create any obligation on the City to perform inspection, testing or debris clearance. By signing this form, I am denying consent to the City, and its officers, employees, and agents to enter upon the Premises, and I am accepting responsibility for the inspection, testing and removal of all TYPE OR NAME OF INCIDENT generated debris of whatever nature from the Premises in compliance with all Federal laws and regulations, State laws and regulations, and local codes and ordinances. For purposes of this document, “City Agents” are defined as any person, agency, firm, or corporation authorized to work upon the Premises by the City including but not limited to California Environmental Protection Agency and its contractors, National Resource Conservations Service, Cal Fire, California Conservation Corps, and California Department of Corrections and Rehabilitation. Owner represents and warrants that it has full power and authority to execute and fully perform its obligations under this Denial of Right-of-Entry, without the need for any further action, and that the person(s) executing the Denial of Right-of-Entry on behalf of Owner are the duly designated agents of Owner and are authorized to do so, and the fee title to the Premises vests solely in Owners. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 149 Date: ________________________________________ Owner: Property Address: _________________________________________________________ ________________________________________________________________________ By: ________________________________________________________________________ (signature) Phone #1: __________________________ Phone #2: _____________________________ Email address: ____________________________________________________________ DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 150 Attachment G: Equipment List Currently, the City of Temecula does not possess very many pieces of equipment that could be utilized for debris removal operations. If there is a large enough need, equipment is contracted out for use. City of Temecula Debris Operations Response Equipment Make Model Description DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 151 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 152 Attachment H: Stump Removal Information FEMA Public Assistance Program and Policy Guide FP 104-009-2 Chapter 7.I. B.3. Stump Removal Stump Removal For stumps that have 50 percent or more of the root-ball exposed, removal of the stump and filling the root-ball hole are eligible. If grinding a stump in-place is less costly than extraction, grinding the stump in-place is eligible. Stump removal in areas with known or high potential for archaeological resources usually requires that FEMA further evaluate and consult with SHPO or THPO. If the Applicant discovers any potential archeological resources during stump removal, the Applicant must immediately cease work and notify the local government and FEMA. Contracted Stump Removal FEMA only reimburses contracted costs charged on a per-stump basis if: • The stump is 2 feet or larger in diameter measured 2 feet above the ground; and • Extraction is required as part of the removal. The Applicant needs to ensure the price for stump removal includes extraction, transport, disposal, and filling the root-ball hole. For stumps that have less than 50 percent of the root-ball exposed, FEMA only provides PA funding to flush cut the item at ground level and dispose of the cut portion based on volume or weight. Grinding any residual stump is ineligible. For stumps smaller than 2 feet in diameter, or for stumps of any size that do not require extraction, FEMA only provides PA funding based on volume or weight as removal of these stumps does not require special equipment. If the Applicant claims reimburseme nt of these stumps on a per stump basis, FEMA limits PA funding based on a unit price for volume or tons, calculated using the Stump Conversion Table. If the Applicant incurs additional costs in picking up stumps 2 feet or larger in diameter that the contractor did not extract, it should complete the Hazardous Stump Worksheet and present documentation to substantiate the costs as reasonable based on the equipment required to perform the work. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 153 Documentation Requirements for Hazardous Limbs, Trees, and Stumps The Applicant must retain, and provide when requested, all of the following documentation to support the eligibility of contracted work to remove tree limbs, branches, stumps, or trees that are still in place: • Specifics of the immediate threat with the location (geographical coordinates in latitude, longitude) and photograph or video documentation that establishes the item is on public property (required, FEMA reviews a representative sample); • Quantity removed (Note: If a contractor charged an individual price for each limb, tree, or stump removed, FEMA requires the diameter of each item removed. For stumps, the measurement must be 2 feet up the trunk from the ground. For trees, it must be 4.5 f eet up from the ground.) (required); • Quantity, location, and source of material to fill root -ball holes (required); and • Equipment used to perform the work (required). Diameter to Volume Capacity FEMA quantifies the number of cubic yards of debris for each size of stump based on the following formula: [(Stump Diameter2 x 0.7854) x Stump Length] + [(Root-Ball Diameter2 x 0.7854) x Root-Ball Height] 46,656 • 0.7854 is one-fourth Pi and is a constant. • 46,656 is used to convert cubic inches to cubic yards and is a constant. The formula used to calculate the cubic yardage used the following factors, based upon findings in the field: • Stump diameter measured 2 feet up from the ground • Stump diameter to root-ball diameter ratio of 1:3.6 • Root-ball height of 31 inches DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 154 Stump Diameter (Inches) Debris Volume (Cubic Yards) Stump Diameter (Inches) Debris Volume (Cubic Yards) 6 0.3 46 15.2 7 0.4 47 15.8 8 0.5 48 16.5 9 0.6 49 17.2 10 0.7 50 17.9 11 0.9 51 18.6 12 1 52 19.4 13 1.2 53 20.1 14 1.4 54 20.9 15 1.6 55 21.7 16 1.8 56 22.5 17 2.1 57 23.3 18 2.3 58 24.1 19 2.6 59 24.9 20 2.9 60 25.8 21 3.2 61 26.7 22 3.5 62 27.6 23 3.8 63 28.4 24 4.1 64 29.4 25 4.5 65 30.3 26 4.8 66 31.2 27 5.2 67 32.2 28 5.6 68 33.1 29 6 69 34.1 30 6.5 70 35.1 31 6.9 71 36.1 32 7.3 72 37.2 33 7.8 73 38.2 34 8.3 74 39.2 35 8.8 75 40.3 36 9.3 76 41.4 37 9.8 77 42.5 38 10.3 78 43.6 39 10.9 79 44.7 40 11.5 80 45.9 41 12 81 47 42 12.6 82 48.2 43 13.3 83 49.4 44 13.9 84 50.6 45 14.5 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 155 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 156 Attachment I: FEMA 329 Debris Estimating Guide To review the latest FEMA Debris Estimating Guide, please visit the following link. https://www.fema.gov/sites/default/files/2020-07/fema_329_debris-estimating_field-guide_9- 1-2010.pdf A copy of this PDF can also be found on MS Teams in the file library. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 157 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 158 Attachment J: Disaster Debris Contract Guide FEMA Public Assistance Program and Policy Guide FP 104-009-2 Section V. G. Procurement and Contracting Requirements G. Procurement and Contracting Requirements FEMA provides PA funding for contract costs based on the terms of the contract if the Applicant meets Federal procurement and contracting requirements. This section provides information on Federal procurement and contracting requirements. The Public Assistance Grantee and Subgrantee Procurement Requirements Field Manual provides additional details regarding Federal procurement and contracting requirements. 1. Procurement Standards Applicants must comply with Federal procurement standards as a condition of receiving PA funding for contract costs for eligible work. Federal procurement standards for State and Territorial governments are different than those for Tribal and local governments and PNPs. State and Territorial government Applicants must follow the same policies and procedures they would use for procurements with non-Federal funds; comply with 2 CFR § 200.322, Procurement of recovered materials; and ensure that every purchase order or other contract includes any clauses required by 2 CFR § 200.326, Contract provisions. Non-State Applicants (Tribal and local governments and PNPs) must use their own documented procurement procedures that reflect applicable State, Territorial, Tribal, and local government laws and regulations, provided that the procurements conform to applicable Federal law and standards. This requirement applies to Tribal Governments even when the Tribe is a Recipient. Tribal and local governments and PNPs must conduct procurement transactions in a manner that complies with the following Federal standards: • Provide full and open competition; • Conduct all necessary affirmative steps to ensure the use of minority businesses, women’s business enterprises, and labor surplus area firms when possible; • Exclude contractors that develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals from competing for such procurements to ensure objective contractor performance and eliminate unfair competitive advantage; • Maintain written standards of conduct covering conflicts of interest and governing the performance of employees who engage in the selection, award, and administration of contracts; and • Maintain records sufficient to detail the history of the procurement. These records will include, but are not limited to: o Rationale for the method of procurement o Selection of contract type DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 159 o Contractor selection or rejection o The basis for the contract price Tribal and local governments and PNPs must use one of the following procurement methods: • Micro-purchase • Small purchase procedure • Sealed bid (formal advertising) • Competitive proposal FEMA may reimburse costs incurred under a contract procured through a noncompetitive proposal only when one or more of the following apply: • The item is only available from a single source; • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation; • FEMA or the Recipient expressly authorizes a noncompetitive proposal in response to a written request from the Applicant; or • After solicitation of a number of sources, competition is determined inadequate. Tribal or local governments and PNPs must perform a cost or price analysis in connection with every procurement action in excess of the simplified acquisition threshold, including contract modifications. The method and degree of analysis depends on the fac ts surrounding the particular procurement situation. As a starting point, the Applicant must make independent estimates before receiving bids or proposals. Additionally, the Applicant must negotiate profit as a separate element of the price for each contract in which there is no price competition and in all cases where a cost analysis is performed. FEMA PA staff coordinate with FEMA’s Office of Chief Counsel when evaluating whether the Applicant complied with Federal procurement requirements. In the case of non-compliance with Federal procurement requirements, FEMA determines a reasonable cost for th e eligible work completed based on all available information and documentation. 2. Contracts FEMA reimburses costs incurred using three types of contract payment obligations: fixed -price, cost-reimbursement, and, to a limited extent, time and materials (T&M). The specific contract types related to each of these are described in FEMA’s Public Assistance Grantee and Subgrantee Procurement Requirements Field Manual. The Applicant must include required provisions in all contracts awarded and maintain oversight to ensure contractors perform according to the conditions and specifications of the contract and any purchase orders. FEMA does not reimburse costs incurred under a cost plus a percentage of cost contract or a contract with a percentage of construction cost method. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 160 FEMA advises against the use of T&M contracts and generally limits the use of these contracts to a reasonable time based on the circumstances during which the Applicant could not define a clear scope of work (SOW). T&M contracts do not provide incentives to the contractor for cost control or labor efficiency. Therefore, FEMA may reimburse costs incurred under a T&M contract only if all of the following apply: • No other contract was suitable; • The contract has a ceiling price that the contractor exceeds at its own risk; and • The Applicant provides a high degree of oversight to obtain reasonable assurance that the contractor is using efficient methods and effective cost controls. The Applicant should define the SOW as soon as possible to enable procurement of a more acceptable type of contract. The Davis Bacon Act, which requires “prevailing wage” payment to contracted workers based on the local union wage scale defined by the U.S. Department of Labor, does not apply to State, Territorial, Tribal, or local government contracts for PA-funded projects. However, if the Applicant incorporates prevailing wage rates as part of its normal practice for all contracts regardless of the funding source, then those rates are eligible. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 161 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 162 Attachment K: FEMA Force Account Equipment and Labor Summary Records DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 163 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 164 Attachment L: Landfill and End Use Facilities Riverside County Department of Waste Resources 14310 Frederick Street Moreno Valley, CA 92553 Phone: 951-486-3200 Website: www.rcwaste.org Site Name Operator Address Type of Goods Hours Days of Week Agromin Engineered Compost Facility Agromin 8270 Edison Avenue, Chino, CA 91762 Vegetative Waste / Composting 8:00 am – 5:00 pm Monday - Friday Badlands Riverside County Dept. of Waste Resources 31125 Ironwood Ave, Moreno Valley, CA 92555 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 6:00 am - 4:30 pm Monday - Saturday Lambs Canyon Riverside County Dept. of Waste Resources 16411 Lambs Canyon Road, Beaumont, CA 92223 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 6:00 am - 4:30 pm Monday - Saturday Perris Transfer Station CR&R 1706 Goetz Road, Perris, CA 92570 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 7:00 am – 2:00 pm Monday - Saturday Moreno Valley Transfer Station Waste Management 17700 Indian Street, Moreno Valley, CA 92551 Bulky Waste, White Goods, E-Waste, Soil & Sediment, Medical / Infectious Waste 7:00 am – 5:00 pm 7:00 am – 1:00 pm Monday – Friday Saturday Lake Elsinore HHW Facility Riverside County Dept. of Waste Resources 512 North Langstaff Street, Lake Elsinore, CA 92530 Used Oil and Filters, Latex/Oil-Based Paint, Fluorescent Tubes/Bulbs, Pesticides, Cleaners, BBQ & Camp Size Propane, Aerosol Cans, Antifreeze, Auto/Household Batteries, Garden Chemicals, Pool Chlorine, TVs and Computers, Electronic Waste, Sharps, Unused medication (except controlled substances) October - May: 9:00am to 2:00pm June - September: 7:00am to Noon First Saturday of Each Month DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 165 Site Name Operator Address Type of Goods Hours Days of Week Murrieta ABOP & Paint Care Facility Riverside County Dept. of Waste Resources 25315 Jefferson Ave. Murrieta, CA 92562 Antifreeze, Batteries (Household) Batteries (Auto) Used Oil and Filters, Latex and Oil- Based Paint (Household) 9:00 am 2:00 pm Monday through Saturday Moreno Valley ABOP & Paint Care Facility Riverside County Dept. of Waste Resources 31125 Ironwood Avenue, Moreno Valley, CA 92555 Antifreeze, Batteries (Household), Batteries (Auto), Used Oil and Filters, Latex and Oil- Based Paint (Household), Aerosols (Containing Product), Cooking Oil, Electronic Waste/TVs/Computers, Fluorescent Bulbs/Tubes, Mercury Containing Devices, Smoke Detectors 6:00 am - 4:30 pm Monday through Saturday DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 166 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 167 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 168 Attachment M: Federal Policies and Guidance Documents for Debris Operations Authority/Agency Document Description Link United States Congress 2 CFR Chapter I, Chapter II, Part 200, et al. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; Final Rule 2 CFR Part 200 is an Office of Management and Budget (OMB) reform of regulations that apply to federal financial assistance, streamlining the language from eight existing OMB circulars into one consolidated set of guidance in the Code of Federal regulations. In the past, each Federal agency published its own administrative grant regulations in different volumes of the CFR. 2 CFR Part 200 provides guidance on the administrative aspects of federal grants (e.g. how grants are awarded, managed, audited, and closed-out). Administrative requirements associated with federal grants will be affected by the Super Circular. http://www.ecfr.gov/cgi- bin/text- idx?tpl=/ecfrbrowse/Title02/2 cfr200_main_02.tpl FEMA FEMA’s Implementation of 2 C.F.R. Part 200, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Super Circular” or “Omni Circular”) Provides guidance and information regarding FEMA’s implementation of Title 2, Part 200 of the Code of Federal Regulations and provides a high-level summary of some of the substantive changes that will impact all non-Federal entities that receive awards or subawards under the above listed programs. https://www.fema.gov/media- library-data/1419366341862- 296dd0cc30bbf64a6b45581 afe9d8b17/InformationBulleti n400_2CFRPart200_FINAL. pdf United States Congress Moving Ahead for Progress in the 21st Century Act (MAP-21) P.L. 112-141 MAP-21 was signed into law on July 6, 2012 by President Obama. MAP-21 creates a streamlined, performance-based, and multimodal program to address the many challenges facing the U.S. transportation system. These challenges include improving safety, maintaining infrastructure condition, reducing traffic congestion, improving efficiency of the system and freight movement, protecting the environment, and reducing delays in project delivery. MAP-21 required revisions to the Federal Highway Administration (FHWA) Emergency Relief (ER) Program. The ER program assists federal, state, and local governments with the expense of repairing serious damage to federal-aid and federal lands highways resulting from natural disasters or catastrophic failures. Unlike other highway programs, ER is funded by a https://www.fhwa.dot.gov/ma p21/ DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 169 Authority/Agency Document Description Link permanent authorization of $100 million per year. MAP-21 continues the ER program, with some changes in requirements: ◼ The State must apply and provide a complete list of project sites and costs within two years of the event; cost may not exceed the cost to repair or reconstruct a comparable facility. ◼ For emergency repairs, a 100 percent federal share is allowed during the first 180 days following a disaster. MAP-21 allows the Secretary to extend the time period if access to damaged areas is limited. ◼ Debris removal for major disasters declared under the Stafford Act will be funded by FEMA. ◼ Maintenance and operation of additional ferryboats or transit is eligible as a temporary substitute service. United States Congress Robert T Stafford Disaster Relief and Emergency Assistance Act as amended April 2013 The Stafford Act constitutes the statutory authority for most federal disaster response activities especially as they pertain to the Federal Emergency Management Agency (FEMA) and FEMA programs. This is the governing document for federal disaster assistance and is applicable throughout the recovery process. The Stafford Act was recently amended by the Sandy Recovery Improvement Act of 2013. https://www.fema.gov/disast ers/stafford-act United States Congress Sandy Recovery Improvement Act The President signed the Sandy Recovery Improvement Act into law in January 2013 to improve and streamline disaster assistance for Hurricane Sandy and for other purposes. As a result of this act, the Robert T Stafford Disaster Relief and Emergency Assistance Act was amended including alternative procedures for the FEMA PA program. The law authorizes several significant changes to the way FEMA may deliver disaster assistance under a variety of programs. The purpose of the Sandy Recovery Improvement Act is to: ◼ Reduce the cost of federal government assistance. ◼ Increase the administrative flexibility of the FEMA PA program. ◼ Expedite the process of providing and using the assistance. https://www.fema.gov/disast ers/sandy-recovery- improvement-act-2013 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 170 Authority/Agency Document Description Link FEMA Sandy Recovery Improvement Act of 2013 Fact Sheet This fact sheet provides an overview of the provisions of the Sandy Recovery Improvement Act of 2013. This fact sheet describes the PA Alternative Procedures described in the Sandy Recovery Improvement Act ◼ PA Alternative Procedures ✓ Permanent Work Alternative Procedures ✓ Debris Removal Work Alternative Procedures ◼ Hazard Mitigation ◼ Dispute Resolution Pilot Program ◼ Federal Assistance to Individuals and Households ◼ Unified Federal Review ◼ Small Project Threshold Review ◼ Essential Assistance ◼ Individual Assistance Factors ◼ Recommendations for Reducing Costs to Future Disasters https://www.fema.gov/media- library-data/1394805512529- 69dda27af3e128a1406387d 288fd162c/SRIA+Overview+ Fact+Sheet+and+Status+Up dated+03042014_508.pdf FEMA Public Assistance Program and Policy Guide FP 104-009-02 Provides detailed guidance on FEMA assistance programs and disaster debris management. https://www.fema.gov/public- assistance-policy-and- guidance FEMA Disaster Recovery Reform Act of 2018 The Disaster Recovery Reform Act of 2018 amends the Robert T. Stafford Disaster Relief and Emergency Assistance Act. These reforms acknowledge the shared responsibility for disaster response and recovery, aim to reduce the complexity of FEMA, and build the nation’s capacity for the next catastrophic event. https://www.fema.gov/disast ers/disaster-recovery-reform- act-2018 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 171 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 172 Attachment N: FEMA Debris Management Plan Crosswalk / Checklist DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 173 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 174 Attachment O: Health and Safety Plan Health and Safety Strategy Purpose The purpose of this health and safety strategy is to provide recommended baseline safety provisions for disaster debris operations for the City of Temecula. Ultimately, health and safety are the responsibility of the staff and contracted parties involved in debris removal activities. This document will outline some of the general steps necessary to provide a safe work environment for the monitoring firm and debris removal contractors’ employees. In addition, this document will identify some representative work hazards and the appropriate measures to reduce risk of injury. 1.0 Dissemination of Information Temecula staff with responsibilities in debris management as well as monitoring firm and debris removal contractors’ project managers will be provided with this document and will be expected to disseminate the information and guidelines to their respective personn el. A copy of the document should be available for consultation. In addition, elements of the document will be reviewed periodically during the project to increase worker awareness. 2.0 Compliance The monitoring firm and debris removal contractors’ project managers are responsible for health and safety compliance of their respective personnel and subcontractors. Any crews or individuals that are not compliant shall be suspended from debris removal activities until the situation is remedied. Frequent offenders of safety policies and procedures will be dismissed from the project entirely. 3.0 Job Hazard Assessment Though debris removal activities are fairly similar among events, assessing the particular hazards of each disaster is an important part of maintaining health and safety for the debris removal workers. At a minimum, the following areas of focus should be c onsidered as part of job hazard assessment: ▪ Disaster Debris – Disasters that result in property damage typically generate large quantities of debris which must be collected and transported for disposal. The type of debris varies depending on the characteristics of the region (e.g., terrain, climate, dwelling and building types, population, etc.) and the debris-generating event (e.g. type, event strength, duration, etc.). In addition, the disaster debris produces a host of uneven surfaces, which must be negotiated. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 175 ▪ Debris Removal – Often the removal of disaster debris involves working with splintered, sharp edges of vegetative or construction material debris. Many disasters involve heavy rain or flooding. Consequently, disaster debris is damp and heavier than usual. As weights increase, so does the risk of injury. ▪ Removal Equipment – In most disasters, debris must be removed from the public right- of-way (ROW) to provide access for emergency vehicles and subsequent recovery efforts. Debris collection and removal requires the use of heavy equipment and power tools to trim, separate and clear disaster debris. ▪ Traffic Safety – The ROW is located primarily on publicly-maintained roads. As a result, much of the debris removal process takes place in traffic of varying levels of congestion. In addition, disasters often damage road signs, challenging safety on the road. ▪ Wildlife Awareness – Disasters are traumatic events for people as well as wildlife. Displaced animals, reptiles and insects pose a hazard to debris removal workers. ▪ Debris Disposal – After disaster debris is collected it is often transported to a Debris Management Site (DMS). Upon entry to a DMS, the monitoring firm will assess the volume of disaster debris being transported. The collection vehicle will then dispose of the disaster debris and the debris will be reduced either through a grinding operation or incineration. The DMS is a common area for injury. Response and recovery workers in this environment are more likely to be exposed to falling debris, heavy construction traffic, noise levels, dust, and airborne particles from the reduction process. ▪ Climate – Debris-generating disasters often occur in areas or seasons with extreme weather conditions. The effects of temperature and humidity on physical labor must be monitored, and proper work-rest intervals must be assessed. 4.0 Administrative and Engineering Controls The use of administrative and engineering controls can greatly reduce the threats to public health and safety in debris removal activities. Some common administrative and engineering controls used in the debris removal process are: Collection Operations ▪ Conduct debris removal operations during daylight hours only. ▪ Limit cleanup operations to one side of the road at a time. ▪ Limit collection work under overhead lines. ▪ Inspect piles before using heavy equipment to remove them to ensure that there are no hazardous obstructions. ▪ Make sure that all collection vehicles have properly functioning lights, horns, and backup alarms. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 176 ▪ Load collection vehicles properly (not overloaded or unbalanced). ▪ Cover and secure loads, if necessary. ▪ When monitoring the collection process, stay alert in traffic and use safe driving techniques. Power Tools ▪ Inspect all power tools before use. ▪ Do not use damaged or defective equipment. ▪ Use power tools for their intended purpose. ▪ Avoid using power tools in wet areas. Debris Reducing Machinery (Grinders/Woodchippers) ▪ Do not wear loose-fitting clothing. ▪ Follow the manufacturer’s guidelines and safety instructions. ▪ Guard the feed and discharge ports. ▪ Do not open access doors while equipment is running. ▪ Always chock the trailer wheels to restrict rolling. ▪ Maintain safe distances. ▪ Never reach into operating equipment. ▪ Use lock-out/tag out protocol when maintaining equipment. DMS/Disposal Operations ▪ Use jersey barriers and cones to properly mark traffic patterns. ▪ Use proper flagging techniques for directing traffic. ▪ Monitor towers must not exit into traffic and should have hand and guard rails to reduce trips and falls. ▪ Monitor towers must have properly constructed access stairways with proper treads and risers and proper ascent angle (4:1 height/width ratio). ▪ Monitor towers must be surrounded by jersey barriers which protect the tower and monitors from being struck by inbound or outbound collection vehicles. ▪ Monitor towers should be located upwind from dust and particulate generating activities. ▪ A water truck should spray the site daily to control airborne dust and debris. 5.0 Personal Protective Equipment Personal Protective Equipment (PPE) is the last resort to providing a safe working environment for workers. PPE works to reduce the risk of injury by creating a protective barrier between the individuals and work-place hazards. Proper use of PPE includes using PPE for its intended purpose. For example, using the wrong type of respirator might expose the worker to carcinogenic particulates. Properly fitting the equipment to the user may require examination by a medical professiona l. PPE that does not fit DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 177 well will not provide maximum protection and will decrease the likelihood of the individual continuing to use the equipment. In addition, improper use may result in serious injury or death. The proper use of the equipment is outlined in detail in the manufacturer’s instructions. The following PPE may be applicable in standard ROW, Right -of-Entry, and vegetative and construction & demolition debris removal activities: ▪ Head Protection – Equipment designed to provide protection for an individual’s head against hazards such as falling objects or the possibility of striking one’s head against low hanging objects. PPE used to protect the head must comply with American National Standards Institute (ANSI) Z89.1-1986, “American National Standard for Personnel Protection – Protective Headwear for Industrial Workers – Requirements.” ▪ Foot Protection – Equipment designed to provide protection for an individual’s feet and toes against hazards such as falling or rolling objects, objects that may pierce the sole or upper section of the foot, etc. PPE used to protect the feet and toes must comply with ANSI Z-41-1991, “American National Standard for Personal Protection – Protective Footwear.” ▪ Hand Protection – Equipment designed to provide protection for an individual’s hands against hazards such as sharp or abrasive surfaces. The proper hand protection necessary is dependent upon the situation and characteristics of the gloves. For instance, specific gloves would be used for protection against electrical hazards while the same gloves may not be appropriate in dealing with sharp or abrasive surfaces. ▪ Vision/Face Protection – Equipment designed to provide protection for an individual’s eyes or face against hazards such as flying objects. PPE used to protect eyes and face must comply with ANSI Z87.1-1989, “American National Standard Practice for Occupational and Educational Eye and Face Protection.” Again, the proper eye/face protection necessary is dependent upon the situation and characteristics of the equipment. For instance, eye and face protection used by individuals who are welding may not be approp riate for individuals operating a woodchipper. ▪ Hearing Protection – Equipment designed to provide protection for an individual’s hearing against prolonged exposure to high noise levels. According to OSHA, the permissible level of sound is an average of 90 decibels over the course of an eight (8) hour workday. Above that sound exposure level, hearing protection is required. PPE used to protect hearing must comply with ANSI S3.19-1974, “American National Standard Practice for Personal Protection – Hearing Protection.” ▪ Respiratory Protection – Equipment designed to provide protection for an individual’s respiratory system against breathing air contaminated with hazardous gases, vapors, airborne particles, etc. PPE used to protect the respiratory system must comply with ANSI DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 178 Z88.2-1992. In addition, the use of respiratory protection requires a qualitative fit test and, in some cases, a pulmonary functions test by a licensed medical professional. 6.0 PPE Debris Removal Activity PPE requirements are made based upon the results of the job hazards assessment. The following list of PPE is organized by debris removal activity and is meant to be a representative list. Specific PPE requirements vary from location to location. In general, individuals involved in the debris removal process should personally monitor water consumption to avoid dehydration and use appropriate skin protection (breathable clothes, light colors, sunscreen, etc.). Ultimately, the selection of PPE is the responsibility of the monitoring firm and debris removal contractors’ project managers. Debris Collection Monitoring The hazards of disaster debris collection monitoring include, but are not limited to struck by vehicles, falls or trips on uneven surfaces, cuts, abrasions, or punctures from vegetative or C&D sharps. PPE requirements include: ▪ Reflective vest; ▪ Foot protection (rugged shoes or boots, steel toe and shank if required); and ▪ Long pants. Debris Disposal Monitoring The hazards of disaster debris disposal monitoring include but are not limited to: struck by or caught in/between vehicles, falls or trips on stairs or uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps and struck by falling disast er debris. Monitor towers must be equipped with a first aid kit. PPE requirements include: ▪ Reflective vest; ▪ Foot protection (rugged shoes or boots, steel toe if required); ▪ Long pants; and ▪ Hard Hat. Debris Removal The hazards of disaster debris removal include, but are not limited to struck by vehicles, falls or trips on uneven surfaces, cuts, abrasions, or punctures from vegetative or C&D sharps and airborne debris. In addition, PPE requirements include: ▪ Reflective vest ▪ Vision and hearing protection ▪ Foot protection (rugged shoes or boots, steel toe and shank if required) DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 179 ▪ Long pants Debris Disposal and Reduction The hazards of disaster debris disposal and reduction include but are not limited to: struck by or caught in/between vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from vegetative or C&D sharps, struck by falling disaster debris and airborne particles. PPE requirements include: ▪ Reflective Vest ▪ Foot protection (rugged shoes or boots, steel toe if required) ▪ Vision and hearing protection ▪ Long pants ▪ Hard hat Debris Cutting and Trim Work The hazards of disaster debris cutting and trimming work include but are not limited to: struck by or caught in/between vehicles, falls or trips on uneven surfaces, cuts, abrasions or punctures from power tools, vegetative or C&D sharps, struck by falling disaster debris and airborne particles. PPE requirements include: ▪ Reflective vest ▪ Hand and foot protection (rugged shoes or boots, steel toe if required) ▪ Vision and hearing protection ▪ Long pants ▪ Gloves ▪ Hard hat 7.0 In the Event of Injury In an emergency injury situation, immediately call 911 or transport the injured worker to the emergency room. If the injury is not an emergency, render first aid based on the level of your requisite training and ability and seek medical care or consultation as needed. City of Temecula employees should report the injury to their supervisor, the project safety officer, and follow instructions from Risk Management regarding the reporting of the injury. Contractors should report any injuries to their supervisor as well as the project safety officer. For additional information regarding health and safety requirements, please contact your supervisor or the project safety officer. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 180 Attachment P: Truck Certification Form and Instructions DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 181 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 182 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 183 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 184 Attachment Q: Sample Load Ticket DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 185 DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 186 Pro j e c t ( A p p . / D i s . / P r o g . ) Tr u c k N u m b e r Ho u s e N u m b e r Str e e t / O r i g i n Co r r e c t Z o n e De b r i s C l a s s Co r r e c t D a t e s & T i m e s Dis p o s a l S i t e Lo a d C a l l / W e i g h t A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P A P Page ____ of ____ Disposal Monitor #Check-out Supervisor Signature # ©2018 Tetra Tech, Inc All Rights Reserved DISPOSAL MONITOR LOG Project Site Date QC Monitor # TICKET # COLLECTION MONITOR # Last Name Legend =All Good Initials =Fixed X =Problem TRUCK #CAP %ERROR NOTEARRIVALCONFORMCODE DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 187 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 188 Attachment R: Debris Hauler Scope of Work For a detailed review of the Scope of Work, contact the Office of Emergency Management who will have a copy of the Debris Removal Contract on file. DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 189 This page is intentionally left blank DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 190 Attachment S: Site Assessment Checklist for Statewide EPP DISASTER DEBRIS MANAGEMENT PLAN - 2024 CITY OF TEMECULA P a g e | 191