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HomeMy WebLinkAbout080805 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, AUGUST 8, 2005 6:00 PM CALL TO ORDER: Chairman Jim Meyler FLAG SALUTE: Henz ROLL CALL: Edwards, Fox, Henz, Hogan, Meyler, PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS R: ICSCA GEND 12 00 5108080 5 .doc CONSENT CALENDAR 1. MINUTES RECOMMENDATION: 1.1 Approve the minutes of the July 11, 2005 Community Services Commission meeting. COMMISSION BUSINESS 2. AD HOC COMMITTEE APPOINTMENTS FOR FRIENDS OF THE TEMECULA CHILDREN'S MUSEUM ART PIECE 2.1 That the Community Services Commission appoint two members to serve on an ad hoc committee to determine the acceptance and placement of an art piece to be donated by the Friends of the Temecula Children's Museum in honor of Maggi Allen. 3. ART IN PUBLIC PLACES ORDINANCE 3.1 That the Community Services Commission receive and file a report on the Art in Public Places Ordinance. 4. HARVESTON LAKE PARK PROPOSED PADDLEBOAT CONCESSION 4.1 That the Community Services Commission receive and file a report on the proposed paddle boat concession at Harveston Lake Park. 5. OLD TOWN TEMECULA COMMUNITY THEATER MARKETING PROGRAM 5.1 That the Community Services Commission receive and file a report on the Old Town Temecula Community Theater Marketing Plan. 6. AD-HOC COMMITTEE APPOINTMENTS FOR REDHAWK PARK IMPROVEMENTS 6.1 That the Community Services Commission appoint two Commissioners to serve on an ad-hoc committee to recommend improvements to the four Redhawk community park sites. R: \CSCA G END \2 005\080805 .doc DIRECTOR'S REPORT COMMISSIONER'S REPORT ADJOURNMENT That the Community Services Commission adjourn to the regular meeting on September 12, 2005, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R: \CSCAGEND\2005\080805 .doc ITEM NO. 1 R:\CSCAGENDYTEMNO.SHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JULY 11, 2005 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, July 11, 2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Fox led the audience in the flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, Hogan and Chairman Meyler. Absent: None. PUBLIC COMMENTS No public comment. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief report of items addressed since the last Community Services Commission meeting, highlighting the following: . That the Maintenance Division assisted with the Redhawk Community Annexation event . That the Maintenance Division assisted with the preparation and implementation of the 4th of July activities, which included hillside weed abatement and lawn site trenching, portable sprinklers, equipment setup, vendor setup and many other items . That the Temecula Elementary School swimming pool rehabilitation was completed and ready for swim season which begun on June 20, 2005 . That the kitchen ventilation system at the Mary Phillips Senior Center was repaired · That several items were repaired at the Community Recreation Center (CRC) such as: replacement of the kitchen countertop, replacement of the damaged laboratory sink in the men's restroom, replacement of a broken window in the women's restroom, main doors and walls were painted throughout the City Hall building and Maintenance Facility, and the semi-annual cleaning of the carpets throughout City Hall was performed. R: CSC/minutes/071105 In response to Commissioner Edwards' query, Director of Community Services Parker noted that the slopes across from Temecula Elementary School are maintained by individual property owners and that the City has no maintenance responsibilities or ability to maintain the area, but that Code Enforcement notifies the property owner if the property becomes unsightly. For Commissioner Fox, Mr. Harrington noted that the wall on Redhawk Parkway and Vail Ranch Road will be repaired in the near future. Recreation Superintendent Pelletier provided the following comments: · That the Redhawk Annexation event took place at Redhawk Elementary School on Saturday, July 2, 2005 noting that the event was well attended · That the Summer Day Camp, Swim Lessons, and S.M.A.R.T program are progressing well . That staff will soon begin preparing for the Halloween Harvest Family Carnival. The Commission noted that the fire works on the 4th of July were spectacular and different from what was held in the past. Cultural Services Administrator Betz, provided a brief overview, offering the following comments: . That the programs in the Guide to Leisure Activities has begun and that thus far has been successful . That on Saturday, July 9, 2005, a Nigerian talking drum was held at the CRC which was enjoyed by all who attended . That an Intergenerational Arts class began at the Mary Phillips Senior Center on Friday, July 8, that was well attended . That a skateboard building and design class will begin on Tuesday, July 19,2005 · That additional management staff have been hired for the Theater; that Beatriz Barnett has been hired as a Patron Service Coordinator and William Van Bectin has been hired as a Technical Supervisor · That the tentative opening date of the Theater will be Tuesday, October 4, 2005 . That the Children's Museum has been well attended. Commissioner Henz gave kudos to Cultural Arts Administrator Betz for his fine work with the Cultural Arts section of the Guide to Leisure Activities magazine. For Chairman Meyler, Mr. Betz relayed that he or the City of Temecula are not involved with the International Jazz Festival. R: CSC/minutes071105 2 CONSENT CALENDAR 1. MINUTES RECOMMENDATION: 1.1 Approve the minutes of the June 13, 2005 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected unanimous aDDroval. COMMISSION BUSINESS 2. INFRASTRUCTURE DESIGN AND PUBLIC ART 2.1 That the Community Services Commission receive and file a report regarding infrastructure design and public art. By way of numerous slides from various cities/states, County Planning Director Johnson commented on various interchange enhancements, landscape maintenance, automobile bridges/crossings/overcrossing, freeway walls, residential walls, elimination of sound walls or creative sound walls, gateways/entryways, signs, and bus stop shelters. Impressed with the enhancements in the slide show, the Community Services Commission thanked Mr. Johnson for the presentation and encouraged City awareness of such enhancements. Director of Community Services Parked relayed to the Commission that the City Council will be appointing a sub-committee to explore the possibility of incorporating infrastructure design into the community. It was the consensus of the Community Services Commission to receive and file this report. 3. CIP UPDATE 3.1 That the Community Services Commission receive and file a report on the Capital Improvement Program (CIP) Director of Community Services Parker, provided the Commission with an overview of the projects approved by the City Council, highlighting the following: . Community Theater . Erie Stanley Gardner Exhibit . Kent Hintergardt Memorial Park improvements . Temecula Public Library · Loma Linda Park play structure surfacing . Multi-trail system (Murrieta under crossing) . Murrieta Creek Multi-purpose Trail . Redhawk Park improvements R: CSC/minutes071105 3 . Ronald Reagan Sports Park channel silt removal . Roripaugh/Johnson Ranch Open Space Trails . Patricia H. Birdsall Sports Complex . Temecula Community Center Expansion Design . Vail Ranch Middle School basketball court lights, and . Dog Park Mr. Parker also noted that 200 to 250 pavers will be installed at the Veteran's Memorial. Mr. Parker also noted that the freeway entry monument sign will be taken down and a new sign will be replaced at a different location. It was the consensus of the Community Services Commission to receive and file this report. 4. TEMECULA ELEMENTARY SCHOOL (TESI POOL UPDATE 4.1 That the Community Services Commission receive and file a report on the Temecula Elementary School (TES) Pool By way of numerous slides, Maintenance Superintendent Harrington provided an overview of Temecula Elementary School (TES) swimming pool renovation, noting that staff worked with Aquatic Design Group, Horizon Mechanical and Knoor Pool Systems to design and install a state of the art mechanical system. The new system includes the following items: . Automated water chemistry monitoring system . Automated chemical injection system . High rate sand filtration system . Automated circulation system . Automatic pool fill . Equipment plumbing and chemical storage tanks · Steel gates were installed on the pool equipment room as well as a roof extension to protect the new equipment · New exterior shower heads, faucets, and drinking fountain . Cracked and chipped deck surface was patched and new depth makers were installed · New paint was applied to pool buildings . New perimeter chain link fence was installed to meet current safety codes. In response to Commissioner Hogan's query, Maintenance Superintendent Harrington relayed that the light fixtures at the pool will be replaced at another date. DIRECTOR'S REPORT Director of Community Services Parker reminded the Commission of the League of California Cities Conference. COMMISSIONER'S REPORTS A. Commissioner Fox noted that she attended the Redhawk Annexation event, the 4th of July Parade, and the Children's Museum 1st Anniversary, noting that they were all well attended. R: CSC/minutes071105 4 B. Commissioner Henz relayed his appreciation and gave kudos to staff for a spectacular 4th of July parade and fireworks program. Commissioner Henz also queried on the possibility of receiving a copy of the presentation given by Mr. Bob Johnson, Director of Planning, Riverside, California C. Commissioner Hogan passed kudos along to staff for an excellent Neil Diamond show. Director of Community Services Parker noted that he would be happy to provide the Commission as well as the Arts Council, with a copy of Mr. Johnson's presentation regarding Infrastructure Design and Public Art. Development Services Mc Carthy noted that she would be happy to provide Commissioner Henz with a copy of Mike Colte's presentation of the Murrieta Creek Trail Design. ADJOURNMENT At 7:35 p.m., Chairman Meyler adjourned this meeting to the next regular scheduled meeting on Monday, August 8, 2005, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Jim Meyler, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes07110S 5 ITEM NO.2 R:\CSCAGEND~TEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission f) Herman D. Parker, Director of Community services~ August 8, 2005 DATE: SUBJECT: Old Town Temecula Community Theater Marketing Presentation RECOMMENDATION: That the Community Services Commission receive and file this report on the Old Town Temecula Community Theater Marketing Plan. BACKGROUND: Over the past four weeks our Theater Manager Bruce Beers and our Patron Services Coordinator Bea Barnett, with the assistance of Robbie Adkins of Adkins Consulting, have been working on the development of a marketing and branding plan for the Old Town Temecula Community Theater. Through a series of meeting and input, the staff has developed a marketing strategy which addresses information regarding the theater, our theater philosophy, the Mission Statement objectives, marketing strategy and a host of other relevant factors. The marketing strategy was presented to and approved by the Theater sub-committee consisting of Mayor Jeff Comerchero and TCSD Board President Chuck Washington. Tonight, Bruce Beers, Bea Barnett and Robbie Adkins, will present to you our marketing strategy for the Old Town Temecula Community Theater. R:\ZIGLERGIREPORTl080805 CsC Theater Marketing Plan.doc ITEM NO.3 R:\CSCAGEND~TEMNO_SHl CITY OF TEMECULA AGENDA REPORT FROM: Community Services Commission ~ Herman Parker, Director of Community Servic~ TO: DATE: August 8, 2005 SUBJECT: Art in Public places Ordnance PREPARED BY: Martin Betz, Cultural Arts Administrator RECOMMENDATION: That the Community Services Commission receive and file this report on the Art in Public Places Ordinance. BACKGROUND: Over the past few weeks Martin Betz, Cultural Art Administrator, has been preparing a presentation and review of the Public Arts ordinance. Along with an overview of the ordinance he will discuss public art inquiries that have been recently responded to by staff. , Tonight, Martin Betz will present this overview. R:\Mr MartinlAgenda Report\Public Art Ordinance CSC.doc ITEM NO.4. R:\CSCAGEND~TEMNO,SHL CITY OF TEMECULA AGENDA REPORT FROM: Community Services Commission Herman Parker, Director of Community serviceW August 8, 2005 TO: DATE: SUBJECT: Ad Hoc Committee Appointments for Friends of the Temecula Children's Museum Art Piece PREPARED BY: ~WhYliiS L. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Commission appoint two members to serve on an ad hoc committee to determine the acceptance and placement of an art piece to be donated by the Friends of the Temecula Children's Museum in honor of Maggi Allen. BACKGROUND: On June 20, 2005, the City of Temecula and the Imagination Workshop, Temecula's Children's Museum suffered the great loss of our Museum Services Manager, Maggi Allen, to an apparent heart attack. Maggi opened the facility in June 2004 and served as the first and only Manager. Prior to that, she had served at the Temecula Valley Museum. Maggi was a long time resident of Temecula; she loved her community and gave countless hours of volunteer efforts to many worthy local organizations and causes. She will truly be missed by many. At the July 26, 2005 City Council meeting, representatives from the Friends of the Temecula Children's Museum asked the Council's permission to begin a local fund raising effort with the intent of commissioning or purchasing a significant art piece to be place in an appropriate public setting in honor and commemoration of Maggi Allen. Staff requests that two members of the TCSD Commission be appointed to serve on an ad hoc committee that will work with staff, representatives from the Friends and others to reach a recommendation on the art piece and the location for its display. R:\RUSEPIAGENOASlartwork to honor Maggi Allen-csc-8-8-05.doc ITEM NO.5 R:\CSCAGENO\lTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman Parker, Director of Community servicB August 8, 2005 DATE: SUBJECT: Harveston Lake Park Proposed Paddleboat Concession PREPARED BY: Cathy McCarthy, Development Services Administrator / RECOMMENDATION: That the Commission receive and file a report 'on the proposed paddleboat concession at Harveston Lake Park. BACKGROUND: Harveston is a large Specific Plan located at the northern boundary of the City east of Interstate 15. The Specific Plan included an 8.4 acre lake surrounded by an 8.7 acre park. Section 4.9 of the DevelopmentAgreement dated August 28,2001 states "Lennar desires to convey fee title to the completed facilities to the City, subject to certain as yet unfinalized terms and conditions. City is willing to accept the dedication of the Lake, Lake Park and Amphitheater so long as the final terms and conditions are acceptable." The Harveston Lake and Lake Park Development and Transfer Agreement was approved by the Council February 22, 2005. The Lake Park facilities include an informal grass amphitheater; gazebo; two restrooms; a boat dock; storage facility; age appropriate play areas; benches and a ten (10) foot walkway. In light of discussions during the approval process for the development and requests by the residents, Community Services is negotiating an agreement with Goodtime Rentals to provide paddleboat services at Harveston Lake Park. This would be a two year agreement with the possibility of two one year extensions. Paddleboats would be available on weekends and holidays from 10:00 am until dusk. From June 1st through September 1st the concessionaire would also operate on Thursdays and Fridays. Extended hours could be approved by the Community Services Director. The agreement will require that qualified uniformed staff and supervision be on site during operating hours. Goodtime Rentals will provide two million dollars of general liability insurance with the City named as additional insured. Half hour and hourly rates will be based on the market. Harveston residents will be offered reduced fees since they are contributing to the maintenance costs of the Lake Park through their CFD. Goodtime Rentals will pay the City a lease payment of $200 per month plus 5% of the gross receipts over $2000. We plan to bring a contract to the Board of Directors for their approval at the August 23rd meeting. Community Services feels this will be an excellent addition to our recreational services. R:\McCarthC\Commission Reports\Harveston Lake Paddle Concession.doc ITEM NO.6 CITY OF TEMECULA AGENDA REPORT DATE: Community Services Commission Herman D. Parker, Director of Community service& August 8, 2005 TO: FROM: SUBJECT: Ad-hoc Committee Appointments for Redhawk Park Improvements RECOMMENDATION: Thatthe Community Services Commission appoints two Commissioners to serve on an ad-hoc committee to recommend improvements at the four Redhawk community park sites. BACKGROUND: With the annexation of the Redhawk community on July 1, 2005, the Community Services Department inherited four (4) new park sites in the City's park system. During the CIP process funds were allocated for improvements to these four (4) park sites. Proposed improvements might include restroom facilities, picnic and shade structures, tal lot refurbishment, drinking fountains, and other related park improvements. This item is requesting that the Community Services Commission select two members of the Commission to serve on an ad-hoc committee that will work with staff, residents and a selected landscape architectural firm, to design and develop a plan for improvements to these park sites. R:\ZIGLERG\REPORT\080805 CsC Ad-hoc Committee for Redhawk Parks. doc