Loading...
HomeMy WebLinkAbout101005 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, OCTOBER 10, 2005 6:00 PM CALL TO ORDER: FLAG SALUTE: ROLL CALL: PUBLIC COMMENTS: Chairman Jim Meyler Edwards Edwards, Fox, Henz, Hogan, Meyler, A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS R:\CSCAGEND\2005\1 0 I 005.doc CONSENT CALENDAR 1. MINUTES RECOMMENDATION: 1.1 Approve the minutes ofthe September 12, 2005 Community Services Commission meeting. COMMISSION BUSINESS 2. NAMING CHILDREN'S AREA WITHIN THE TEMECULA PUBLIC LIBRARY 2.1 That the Community Services Commission consider naming the Children's area within the Temecula Public Library for Guidant Corporation. 3. PATRICIA H. BIRDSALL SPORTS PARK UPDATE 3.1 That the Community Services Commission receive and file an update on Patricia H. Birdsall Sports Park. DIRECTOR'S REPORT COMMISSIONER'S REPORT ADJOURNMENT That the Community Services Commission adjourn to the regular meeting on November 14, 2005, 6:00 P.M., atTemecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\CSCAGEND\2005\1 0 I 005.doc ITEM NO.1 R:\CSCAGEND\ITEMNO.SHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 12, 2005 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, September 12, 2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the flag salute. ROLL CALL Present: Commissioners: Edwards, Fox, Henz, Hogan, and Chairman Meyler. Absent: None. PUBLIC COMMENTS Thanking the Community Services Commission for its support through the years, Ms. Rebecca Weersing, representing the Temecula Valley Rose Society, reaffirmed its promise of a rose garden in the Temecula Valley, offering the following comments: . That in 1991, the Rose Garden Society planted 800 rose bushes on approximately 3.4 acres of land loaned to the Rose Society for a garden; and that in 2005, the Rose Society has become the owner of the 3.4 acre property at the corner of Jedediah Smith and Cabrillo Road . That over the next several years the Temecula Valley Rose Society will be developing the property to the fullest extent pOSSible . That over one-thousand roses currently grow in the garden and that the intent would be to renovate the existing garden: advising that the first priority would be to develop the vacant land within the constraints of the Metropolitan Water District . That to help create a signature project, the Temecula Valley Rose Society received a $75,000 grant from Metropolitan Water District . That at this point in time, the total cost is estimated to be $125,000, with additional fund raising intended . That the Rose Society will be responsible for the maintenance of the garden . That the rose garden will be free admission to the public. R: CSC/minutesl091205 Via overheads, Ms. Weersing provided photos of the existing rose garden. The Community Services Commission thanked Ms. Weersing for her presentation. DIVISION REPORTS Development Services Administrator McCarthy provided a brief update of items addressed since the last Community Services Commission meeting. . That construction on the Patricia H. Birdsall Sports Park continues to progress . That field turf was back on site last week to finish the installation of the artificial turf and that work continues on the buildings, parking lot, and irrigation system . That grading has begun on the Boys and Girls Club facility at Kent Hintergardt Park and that the ground breaking ceremony was last held Thursday, August 4, 2005 . That work on the basketball court lighting at Vail Ranch Middle School will be nearing its completion . That staff is in final negotiations for the design contract for the Temecula Community Center (TCC) expansion and would be hopeful of brining a contract forward to the City Council at the end of September 2005 or early October 2005 . That statements of qualifications have been reviewed regarding the Redhawk Park improvements and that interviews with the top firms will be scheduled ! . That information for the 2006 Recycling Calendar will be distributed to schools in the month of September, 2005 . That the next Community Clean Up is scheduled for October 22, 2005, from 8:00 am to 2:00 pm at Chaparral High School. Commissioner Fox asked the status of the Murrieta Creek trail project. In response to Commissioner Fox's query, Development Services Administrator McCarthy relayed that the consultant for the Murrieta Creek trail project is currently in the process of revising design plans. For the Commission, Ms. McCarthy noted that all comments received regarding the installation of synthetic turf have been positive. Cultural Services Administrator Betz provided a brief summary of items addressed since the last Community Services Commission meeting, highlighting the following: . That the Old Town Temecula Community Theater is at the point of substantial completion and that grand opening is scheduled for Tuesday, October 4, 2005, for a week long celebration: that staff is working on ticket office set-up, marketing promotion for the initial event and week long celebration, and purchase and installation of the furniture, fixtures and equipment items for the theater R: CSC/minutes091205 2 ---- -"-. . That the exhibition titled Celebrating the 2dh Anniversary of the Temecula Valley Museum opened on the September 10th and will run through October 22, 2005 . That a family history day was held on Saturday, September 10th . That staff is in the process of hiring new staff for the Children's Museum . That an Intergenerational Arts class held at the Mary Phillips Senior Center was successful . That a Nigerian Talking Drum Ensemble presented a workshop on Saturday, July 9, 2005, and was a big success . That a Summer Explorers Program was held at the Temecula Valley Museum . That a Skateboard Building and Design class was held at the Skate Park . That two experimental concerts were held at the Harveston Amphitheater . That a Puppet Camp was held at the Temecula Community Center (TCC) . That a Art of Model Boat Building was held at the Community Recreation Center (CRC) . That a Woodworking Bus class was held at the Temecula Valley History Museum. Recreation Superintendent Pelletier provided a staff report, highlighting just a few of the in- house programs: . That the Summer Day Camp for both youth and teens was held at the Community Recreation Center (CRC), noting that the five two-week sessions were very well attended . That staff served 3,000 individuals for Summer Swim lessons . That the SMART Program went well . That the twenty-week Fitness in Temecula (FIT) program concluded on August 19, 2005, noting that staff logged 425 participants who walked approximately 7,000 miles; and that a FIT Finale will be hosted on Wednesday, September 21st at the Gazebo at the Ronald Reagan Sports Park, at 6:00 pm . That the Annual 9/11 Remembrance was held at the Temecula Duck Pond on September 11, 2005 . That staff is preparing for the Halloween and Harvest Family Carnival Event to take place on Friday, October 28th, as well as the many Winter Holiday Events. R: CSC/minutes091205 3 CONSENT CALENDAR 1. MINUTES RECOMMENDATION: 1.1 Approve the minutes of the August 8, 2005 Community Services Commission meeting. MOTION: Commissioner Fox moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected approval with the exceDtion of Commissioner Henz who was absent. COMMISSION BUSINESS 2. COMMISSION VOLUNTEERS NEEDED FOR 2006 CALENDAR PROJECT 2.1 That the Community Services Commission appoint two (2) Commission members to be on a judging panel for a children's poster contest. Respectfully requesting two volunteers from the Community Services Commission, Senior Management Analyst Smith presented a staff report (of written record). Commissioner Fox and Commissioner Hogan volunteered to participate in the judging panel for the children's poster contest. It was the consensus of the Community Services Commission to elect Commissioner Fox and Commissioner Hogan to represent the Community Services Commission as judges for the children's poster contest. 3. REQUESTED NAMING SIGNAGE FOR THE OLD TOWN TEMECULA COMMUNITY THEATER 3.1 That the Community Services Commission consider acknowledging the contributions of Dan and Beverly Stephenson to the Old Town Temecula Community Theater project by providing naming signage on the front of the theater. The signage will state "Rancon Theater". Director of Community Services Parker presented a staff report (of record). Due to a conflict of interest, Commissioner Hogan recused herself from dais. Commissioner Edwards expressed concern with naming signage Rancon Theater. Commissioner Edwards stated that due to the generous contributions that were made by Dan and Beverly Stephenson, it would be his opinion that the signage should be named after the Stephenson's rather than the corporation. Mr. Edwards requested to hear the thoughts of the Community Services Commission. Expressing another concern, Commissioner Edwards noted that he would be desirous of the signage being titled Auditorium rather than Theater, noting that it would be less confusing to patrons to have only one Theater versus two R: CSC/minutes091205 4 Echoing Commissioner Edwards' concerns, Commissioner Fox and Chairman Meyler queried on the possibility of continuing the item so that there may be representation from the Theater Foundation. For the Commission, Director of Community Services Parker relayed that although it would be possible to continue the item, the intent would be to have this completed before the grand opening scheduled for Tuesday, October 4,2005. Echoing the concem of Commissioner Edwards, Chairman Meyler also relayed his apprehension to naming the signage Theater versus Auditorium, noting that it would also be his opinion that it could be confusing having two Theaters in the same complex. In response to Commissioner Fox's query, Director of Community Services Parker stated that there will be a plaque mounted in the courtyard area as the Jeanne and Bob Burns courtyard; advising that there will be a variety of plaques placed throughout the facility honoring those who have made contributions to the facility. Chairman Meyler noted that he would not have any concerns with the naming Rancon if he knew if he that this was the desire of Dan and Beverly Stephenson. Director of Community Services Parker asked Lisa Ferguson, Executive Director of the Theater Foundation, to please offer some clarification to the Commission. At this time, the public hearing was opened. Ms. Lisa Ferguson, Executive Director of the Theater Foundation, offered the following comments: . That the intent would be to give Rancon, the recognition, noting that although the contributions came from Dan and Beverly Stephenson, it was under the umbrella of Rancon . That in terms of it being an Auditorium versus the proposed Theater, Ms. Ferguson relayed that although she cannot speak for Dan and Beverly Stephenson, it would be her opinion that having the signage named Auditorium versus Theater would be acceptable. Commissioner Edwards thanked Ms. Ferguson for the clarifying the intent of Dan and Beverly Stephenson. MOTION: Commissioner Edwards moved to approve staff recommendation subject to the condition that signage be titled Rancon Auditorium rather than Rancon Theater. Commissioner Fox seconded the motion and voice vote reflected approval with the exceDtion of Commissioner Hogan who abstained and Commissioner Henz who was absent. 4. RONALD REAGAN SPORTS PARK MONUMENT 4.1 That the Community Services Commission approve in its substantial form the conceptual master plan for a monument to be installed at the Ronald Reagan Sports Park R: CSC/minutes091205 5 Director of Community Services Parker presented the Commission with a staff report (of written material). At this time, Director of Community Services Parker introduced Mr. Christopher Pardell, developer of the master plan for the monument. By way of various slides, Mr. Pardell commented on the conceptual master plan for the Ronald Reagan Sports Park Monument. . That the estimated cost for Phase I and Phase II will be $300,000 but that the goal would be to have the project costs under the estimated cost . That the sub-committee has reviewed the conceptual plan for the monument and would be in favor of the project . That the proposed project will be a city maintained . That plantings for the monument will be specifically picked for low maintenance and low water. In response to Commissioner Fox's request, Mr. Pardell noted that he will explore the possibility of adding markers to identify plants. The Community Services Commissioner expressed its excitement toward the proposed project. At this time, the public hearing was opened. Mr. Perry Peters, Temecula, spoke highly of the proposed project and encouraged the Commission to move the item forward. At this time, the public hearing was closed. MOTION: Commissioner Edwards moved to approve in its substantial form, the conceptual master plan for a monument to be installed at the Ronald Reagan Sports Park. Commissioner Fox seconded the motion and voice vote reflected approval with the exceDtion of Commissioner Henz who was absent. 5. COMMUNITY SERVICES COMMISSION SUB-COMMITTEE - COMMUNITY DOG PARK 5.1 That the Community Services Commission appoint two Commissioners to serve on an ad-hoc committee that will help identify potential locations for a community dog park. Director of Community Services Parker presented a staff report (of record). Commissioner Edwards and Commissioner Hogan volunteered to participate on an ad-hoc committee to help identify potential locations for a Community Dog Park. R: CSC/minutes091205 6 DIRECTOR'S REPORT Director of Community Services Parker relayed that the grand opening of the Theater will be Tuesday, October 4, 2005, and that there will be a variety of performances at the Theater and Mercantile Building. Mr. Parker also relayed that staff has been working on a brochure titled Old Bricks, New Lights, Temecula Goes Live. Grand opening will run from Tuesday, October 4 through Friday, October 9th. COMMISSIONER'S REPORTS Commissioner Fox expressed concern with some fires that have taken place near the Vail Ranch buildings along the creek and queried on the possibility of having staff explore the matter. In response to Commissioner Fox's concern, Director of Community Services Parker relayed that he will ask the Fire Department to explore the matter and to ensure that there are no weed abatement issues related to the fires. Mr. Parker noted that he will also bring this matter to the attention of the Police Department. On behalf of the bridge players at the Mary Phillips Senior Center, Commissioner Hogan thanked staff for the replacement of the bridge tables. In regard to the Rancho Del Sol Community on Margarita Road, Director of Community Services Parker noted that staff is in the process of researching costs that would be associated with the installation as well as maintenance costs. ADJOURNMENT At 7: 16 p.m., Chairman Meyler adjourned this meeting to the next regular scheduled meeting on Monday, October 10, 2005, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Jim Meyler, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes091205 7 ITEM NO. 2 R:\CSCAGENDIlTEMNO.SHL CITY OF TEMECULA AGENDA REPORT FROM: Community Services Commission Herman Parker, Director of Community service8 October 10,2005 TO: DATE: SUBJECT: Naming Children's Area within the Temecula Public library PREPARED BY: ~ Phyllis l. Ruse, Deputy Director of Community Services RECOMMENDATION: That the Community Services Commission consider naming the Children's area within the Temecula Public Library for Guidant Corporation. BACKGROUND: The Friends of the Temecula Public Library (Friends) made a donation in the amount of $100,000 to the Temecula Public Library project at the August 9, 2005 City Council meeting. This donation had been received by the Friends from Guidant Corporation in support of library services to the community. Representatives from Guidantwere also present at the Council meeting. At that time, the Guidant representatives indicated that it was their desire that the funds be used in the construction and enhancement of the Children's area of the library. Staff and representatives from the Friends have discussed an appropriate means of recognizing and celebrating such a large and generous donation to the project. Staff is recommending that the Children's area within the library be named for Guidant Corporation. Pursuant to City policy, the Community Services Commission is responsible for selecting names for City facilities and parks. Attached is the Resolution establishing the naming policy. Staff recommends that the Commission consider naming the Children's area in the library either the Guidant Corporation Children's Library or the Children's Library provided in part by the Guidant Corporation. The Commission may consider either of these names or any other name it deems appropriate or may determine to not name the area at all. Once the Commission has made a choice, it will be forwarded to the Board of Directors for final approval. The Board may approve the Commission's recommendation or select a name of their choice. R:\RUSEPlAGENDASlNamin9 Children's Library Area 10-1 0-05.doc RFSOLUTION NO. CSD 92-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT ADOPTING A POLICY FOR NAMING PARKS AND RECREATION FACILITIES WHEREAS, on April 23, 1991, the Board of Directors (the "Board") adopted a policy for naming parks and recreation facilities; and WHEREAS,the Community Services District and the Parks and Recreation Commission requests that the aforementioned policy be adopted by resolution; NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT DOES HEREBY, RESOLVE, DETERMINE AND ORDER AS FOLWWS: Section 1. That the policy for naming parks and recreation facilities as set forth on Exhibit "A" is adopted establishing a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. PASSED, APPROVED AND ADOPTED this 8th day of September, 1992. R~~ A TIEST: m')~~'QJ Ju . reek, City Clerk [SEAL] CSD RESOS 92-08 STATE OF CALIFORNIA) COUNTY OF RIVERSIDE) 55 CITY OF TEMECULA ) I HEREBY CERTIFY that the foregoing Resolution No. CSD 92-08 was duly adopted by the Board of Dinx:tors of the TemecuIa Community District at a regular meeting thereof, held on the 8th day of September 1992, by the following vote of the Board of Directors: AYES: S DIRECTORS: Birdsall, Moore, lindemans, Munoz Parks, NOES: 0 DIRECTORS: None ABSENT: 0 DIRECTORS: None ~ - -'2b.~-p) . June S. Greek, City Clerk, Board Secretary CSD IlESOS 92~ Exhibit "A" TEMECULA COMMUNITY SERVICES DISTRICT Naming Parks and Recreation Facilities PURPOSE To establish a uniform policy and procedure that identifies criteria for the naming of parks and recreation facilities. POLICY The Park and Recreation Commission will be responsible for the selection of names for parks and recreation facilities. Once a name is selected, it will be forwarded to the Board of Directors for ratification. Staff will be responsible for encouraging citizens and community organizations to suggest possible names that will then be forwarded to the Commission for consideration. At a minimum, each park and community building will be designated a name. Naming of specific areas within a park (garden, swimming pool, lake, ballfield, etc.) is acceptable but should be kept to a minimum to avoid confusion. No park shall be given a name which might be perceived as controversial by the community. All names selected shall be acceptable and meaningful to a majority of the neighborhood/community where the park or recreation facility is located. Priority in naming sites shall be given to geographical locations, historic significance or geologic features. No park shall, be named for a person, except where an individual has made a siqnificant financial contribution toward the acquisition and/or development of the park or facility, or has been an outstanding long-time community leader who' has supported open space and recreational activities. All park and recreation facilities will be designated a formal name within six months of acquisition or construction. All parks shall have an entrance sign. Buildings will have an entrance sign and a plaque inside the facility for name identification. The na~e o~ a park or recreation facility may be changed only after a,hear7ng ~s held by the Commission to receive community input and d~rect~on. No name shall be changed unless there is significant justification and support by the community. ACTIQ.N RESPONSIBILITY Department Parks and Recreation Commission Department 1. Acquires a new park or recreation facility. 2. Solicits possible names from community. 3. Forwards suggested names to the Parks and Recreation Commission for consideration. 4. Receives any additional community input. 5. Selects a name for the new park or recreation facility. 6. Forwards name to Ci ty Council for ratification. 7. Installs the appropriate naming sign or plaque. I ^._" ,,,_._ .__ ITEM NO.3 R:\CSCAGENDIITEMNO.SHL .. ~~-- ~ - .- CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission ~ bO"" ~~f Herman Parker, Director of Community Services DATE: October 10, 2005 SUBJECT: Patricia H. Birdsall Sports Park Update PREPARED BY: Cathy McCarthy, Development Services Administrator/ RECOMMENDATION: That the Community Services Commission receive and file an update on Patricia H. Birdsall Sports Park. BACKGROUND: Patricia H. Birdsall Sports Park is a 44 acre site located at Pechanga Parkway and Deer Hollow Road. Construction began in November of last year and is progressing well. The park will include four (4) lighted synthetic turf soccer fields; four (4) lighted ball fields; four (4) lighted basketball courts; concession stand; restrooms; maintenance building; tot 10Vplayground; picnic areas; barbeques; drinking fountains and approximately 460 parking spaces. Tonight staff will present recent photographs of the park. R:\McCarthCICommission ReportslPalricia H. Birdsall Sports Park Update.doc