Loading...
HomeMy WebLinkAbout103090 CC MinutesMINUTES OF A REGULAR MEETING OF THE TEMECULA CITY COUNCIL HELD OCTOBER 30, 1990 A regular meeting of the Temecula City Council was called to order at 7:03 PM at the Temecula Community Center, 28816 Pujol, Temecula, California. Mayor Ron Parks presiding. PRESENT 5 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager David F. Dixon, City Attorney Scott F. Field, and Deputy City Clerk June S. Greek. INVOCATION The invocation was given by Pastor Roger Sowder, Oak Springs Presbyterian. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Councilmember Moore. PUBLIC COMMENTS Ray McLaughlin, 30025 Front Street, requested that the Margarita Villages Specific Plan No. 199, dealing with environmental impact, traffic, noise levels; be placed on a future agenda for discussion. Edward Day, 30856 Via Nolte, presented the City Clerk with a petition containing 1,000 names, asking that the City of Temecula prohibit adult businesses. The petition was bound with a white ribbon representing the "National White Ribbon Against Pornography Awareness Week". Edward Anderson, 27431 Bolandra Court, invited the City Council to attend the first annual Mayor's Prayer Breakfast, Friday, November 16, 1990 at 7:30 AM - 9:00 AM. He said it will be held at the Leeds Building, directly across the street from City Hall. Susan Jurkawski, 39464 Long Ridge, Vice President of the Riverside Chapter of "Mother's Against Drunk Driving" (MADD), asked the City Council to attend the Press Conference to begin the campaign, "Tie One On For Safety," for the holiday season. The press conference will be held November 13, 1990 at 10:00 AM at the Sports Park. She asked that the City be involved with the distribution of the red ribbons in Temecula. Minutea 10/30/90 I Christine McGrath, 29769 Via Las Chacras, spoke against adult businesses being allowed to operate in the City of Temecula. CONSENT CAI,ENDAR Councilmember Lindemans requested the removal of Agenda Item No. 4 from the Consent Calendar. Councilmember Mufioz requested the removal of Items 5 and 6. City Attorney Field stated Agenda Item No. 8, Overweight Vehicle Ordinance, the weight restriction should be corrected to read no more than 6,000 pounds in all references. It was moved by Councilmember Birdsall, seconded by Councilmember Moore to approve Consent Calendar Items 1, 2, 3, 7, 8,9, and 10 as follows: 1. Standard Ordinance Adoption Procedure 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2. Minutes 2.1 Approve the minutes of October 2, 1990, as mailed. 2.2 Approve the minutes of October 9, 1990, as mailed. 3. Cancellation of Meeting of November 6, 1990 3.1 Approve cancellation of the City Council Meeting scheduled for November 6, 1990. 7. Second Reading of Ordinance For Public Employees Retirement System Enrollment 7.1 Read by title only and approve an ordinance entitled: ORDINANCE NO. 90--17 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING A CONTRACT BETWEEN THE CITY OF TEMECULA AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM Minutes 10/30/90 2 8. Second Reading of Overweight Vehicle Ordinance 10. 8.1 Read by title only and approve an ordinance entitled: ORDINANCE NO. 90-20 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 12.06 TO THE TEMECULA MUNICIPAL CODE ESTABLISHING VEHICLE WEIGHT RESTRICTIONS ON THE PUBLIC STREETS Anthori~ation of Release of Monnment Bond for Tract No. 18518-~ 9.1 Authorize the release of the Monument Bond for Tract No. 18518-2 and direct the City Clerk to so advise the Clerk of the Board of Supervisors. Authorization to Release Monnment Bond for Tract No. ~593-~ 10.1 Authorize the release of the Monument Bond for Tract 22593-2 and direct the City Clerk to so advise the Clerk of the Board of Supervisors. The motion was carried by the following vote: AYES: 5 C OUNCILMEMBERS: NOES: 0 C OUNCILMEMBERS: ABSENT: 0 COUNCILMEMBERS: Resolution Approving Payment of Demands Birdsall, Lindemans, Moore, Mufioz, Parks None None Councilmember Lindemans questioned the $22,000 City Attorney's fees and suggested hiring a para-legal to do routine work not requiring an attorney, in an effort to reduce these costs. Councilmember Lindemans asked for an explanation of a $69,000 insurance premium. Mary Jane Henry, Chief Financial Officer, explained that Western Heritage canceled the City's policy effective October 17, 1990. This coverage was scheduled to run through December 1, 1990. She said the City then sought other quotes and this is considered the best option until the City is accepted into the Southern California Joint Powers Insurance Authority. Minutes 10/30/90 3 Councilmember Mufioz asked what the term of the policy is? Ms. Henry answered the term is for one year and explained this is an interim policy and a refund of premium will be sought for any unused time. Mayor Parks stated it is his understanding that the Western Heritage Policy has been reinstated. Ms. Henry answered that the City's policy was reinstated on October 17th. She explained the City was faced with the possibility of being without coverage, and she therefore sought help from a broker who specialized in Cities. She stated the City staff was concerned with the quality of service received in the past. City Attorney Field reported that the City of Temecula has been accepted into the Joint Powers Insurance Authority, subject to certain exclusions that the authority is imposing due to the terms of the County service agreements. He said the City is currently negotiating with the County to revise these contracts, and once revised the concerns of the Joint Powers Insurance Authority will be resolved. He stated the entire issue should be resolved by the end of the year. He explained the policy proposed is a swing policy to provide coverage for the City from the time of termination by the previous insurance company until the City becomes fully covered by the Joint Powers Insurance Authority. Councilmember Lindemarts questioned the fee schedule for Conditional Use Permits, stating the City needs to attract business and these fees are much too high. City Manager Dixon stated this has been brought to his attention and these are fees that were set by the Council, however they can be looked into. It was moved by Councilmember Lindemans, seconded by Councilmember Moore to adopt a resolution entitled: RESOLUTION NO. 90-107 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A The motion was carried by the following vote: AYES: 5 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Minutes 10/30/90 4 o Tentative Tract Map No. 22761, Minor Change No. 1, First Extension of Time - Coleman Homes Mayor Parks announced that due to a possible conflict of interest, he would be removing himself from consideration of Items 5 and 6 and turned the meeting over to Mayor Pro Tem Lindemans. Councilmember Mufioz asked on Agenda Items No. 5 and 6, how the Quimby Act requirements have been taken care of. Gary Thomhill, Acting Planning Director, explained Quimby Acts are required prior to issuance of building permits and these maps are not yet at this stage. It was moved by Councilmember Mufioz, seconded by Councilmember Birdsall to approve Agenda Items Numbers 5 and 6 as follows: Tentative Tract Map No. 22761, Minor Chan_~e No. 1, First Extenqion of Time - Coleman Homes 5.1 Receive and file. Tentative Tract Map No. 2276~ First Extension of Time - Coleman Homes 6.1 Receive and file. The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz NOES: 0 C OUNCILMEMBERS: None ABSENT: 1 C OUNCILMEMBERS: Parks PUBLIC HEAR1NGS 11. Appeal No. 9, Plot PLan No. 11609 - Bed and lounge Furniture Showroom and Retail Gary Thomhill, Acting Planning Director, reported this is an appeal of the Planning Commission denial of an application to construct 18,453 square foot retail and furniture showroom. He stated the existing zoning on the property is MSC and the Commission denied this application on the basis that there is insufficient parking for the proposed use. Minutes 10/30/90 5 They were also concerned about the compatibility of the proposed retail uses in that shopping center. Councilmember Birdsall asked if the proposed usage is irregular to MSC zoning. Mr. Thornhill responded the proposed uses are permitted. Councilmember Birdsall stated she feels this project should not be denied because of usage when the use is in compliance for this zoning. Mr. Thornhill explained the Planning Commission was concerned over future parking if the furniture showroom ceased to exist. Councilmember Moore stated she felt the trash receptacle should be moved from the front of the building. Mr. Thornhill stated there were recommendation as to the relocation of the container and for additional screening. Councilmember Lindemans questioned this structure being built on the property lot line, impeding fire truck access, and suggested reducing the overall square footage. Gary Thornhill responded it meets the fire codes with the installation of a fire wall. Mayor Parks opened the public hearing at 7:50 PM. Jeff Hardy, 27349 Jefferson Avenue, Ste 108, representing the applicant stated he is in agreement with most of the concerns of the Council. He stated the trash enclosure was placed in the front of the building for easy access by the trash collector, however, this could be relocated to a more obscure position. He reported this project is subject to the South West Area Plan (SWAP), adopted by the County of Riverside. One of the amendments required is the Winchester Road right-of-way was extended 25 feet beyond the existing property line. He reported this provides 37 feet of landscaping from the curb. He stated in reference to the fire concerns, the property line walls are fire rated which allows the building to be placed on the property line. Mr. Hardy asked that the applicant be allowed to re-design and re-submit to the Planning Commission. He said he would need guidelines for redesign of the project. Mayor Parks asked if this plan complies with all the City Codes and Guidelines as well as those of SWAP. Mr. Thornhill answered it is in compliance. Mr. Hardy answered a question directed by Mayor Parks stating the project would be part of the Rancho California Business Center Association, which is a very restrictive CC & R Board. Don Goldberg, 22073 Loch Lomond, stated he is concerned that projects may be arbitrarily denied, even though they conform with all existing requirements. He stated it would be damaging to attracting future businesses to Temecula. Mayor Parks closed the public heating at 8:03 PM. Minutes 10/30/90 6 Councilmember Mufioz asked if there should be concern as to the usage of this building when most of the surrounding use is office buildings. Mr. Thornhill answered there is mixed use in this area, and it should not create a problem. It was moved by Councilmember Lindemans, seconded by Councilmember Birdsall to sustain the applicant's appeal and direct that a resolution be prepared to address the Council's concerns regarding the placement of the trash enclosure, the manner in which the parking lot is screened with landscaping and the gross square footage of the buildings. The motion was carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Councilmember Lindemans suggested holding a joint City Council/Planning Commission meeting to discuss guidelines for approval and denial of projects. Councilmember Moore stated the Planning Commission has asked the City Council to provide them with architectural review standards and/or an architectural review committee to assist them. She suggested this could alleviate future problems. Gary Thornhill reported he will be bringing some design guidelines to Council in the future. Councilmember Mufioz thanked the Planning Commission for bringing important issues to light so they can be worked out satisfactorily. RECESS Mayor Parks declared a recess at 8:20 PM. Meeting at 8:45 PM. The meeting was reconvened following the CSD COUNCIL BUSINESS Councilmember Mufioz asked that Item No. 14 be considered out of order. Minutes 10/30/90 7 14. Proposa!~ for Curb-side Recycling Program City Manager Dixon reported this agenda item is to be presented by Councilmember Muff oz. Councilmember Mufioz said he requested this item be on the agenda so that Council could give staff direction to begin the process of obtaining bids for a City-wide Recycling Program. He suggested a program where all recyclable materials would be placed in one container and all other items in another, In thereby making it necessary to sort each item individually. Councilmember Lindemans stated he would like the City to collect franchise fees for refuse collection just as soon as a franchise can be granted. Councilmember Moore said the City has recently joined the Solid Waste Generation Study with Riverside County and suggested waiting for the results of this study before embarking on a recycling program. When this study is complete, she suggested having the City Manager prepare RFP's to include curb-side recycling as well as franchising the haulers within the City. Councilmember Birdsall stated she felt this program should be done in its entirety, including the franchise agreement. She suggested surveying customers asking whether they would cooperate in implementing a curb-side recycling program because without the support of the public, this program can not be successful. City Manager Dixon stated that within 30 days he will have a RFP for Council approval, that will not only address curb-side recycling but also meet the AB939 requirements. He also expressed concern over loosing franchise fees and will work toward obtaining this as quickly as possible. Dick Gale, 41715 Cayente Court, Murrieta, stated he is a teacher at Temecula Valley High School, and is advisor of the Earth Club. He reported the Temecula Valley High School Earth Club has been involved in a recycling program and volunteered the school's support and help in educating the public, and helping in any manner needed. He also stated that Temecula Valley High School has contracted with Inland Valley Disposal to do office paper recycling, and asked the City to follow suit. City Manager Dixon asked Mr. Gale to include the City in the route, and stated the City will join the recycling program now. Jeff Haines, 40580 Via Diamante, Murrieta, President of the Earth Club at Temecula Valley High School, asked the City to support a curb-side recycling program. He said many landfills across the Country are reaching capacity now, and work must be done to Minutes 10/30/90 8 reduce the amount of refuse generated. Alan Ing, 29555 Avenida Del Sol, Vice President of Temecula Valley Earth Club, asked Temecula to lead the recycling movement in the County of Riverside. Janis Guymon, 28636 Front Street, representing Inland Disposal, requested that Inland Disposal have the opportunity to negotiate with the City on an exclusive agreement for hauling refuse and providing curb-side recycling. She stated a proposal has been prepared for the City which covers regular refuse hauling, curb-side recycling, a green waste program, a waste oil program and a household hazardous waste program. She said it addresses the records management program needed in order to meet AB939 mandates. She said Inland would make recommendations on the public relations and public education program and could have a program such as this up and running within 90 days. Councilmember Mufioz recommended that a program be developed where a central location in the City would be established for collection of used oil. Mayor Parks stated he is very supportive of efforts to put together a complete franchise agreement. He said he would like to give the opportunity to all companies interested to present their proposal. Councilmember Lindemans asked staff to advertise so all haulers would have an equal chance to obtain the franchise. It was moved by Mayor Parks, seconded by Councilmember Birdsall to refer this matter to staff for recommendation within 30 days on request for proposals. The motion was carded by the following vote: AYES: 5 C OUNCILMEMBERS: Birdsall, Lindemarts, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None PUBLIC HEARING 12. Chan_~e of Zone 5714, Conditional Use Permit 3046 - Acro Mini-Mart Gary Thornhill, Acting Planning Director, reported there are two items before the Council. One is a change of Zone 5714, which is basically a consistency rezoning to get Minutes 10/30/90 9 appropriate zoning on this property for the existing use. The other is a Conditional Use Permit for the addition of four pump islands and the extension of a canopy. He said the applicant requested that the change of zone be heard tonight, but requested the Conditional Use Permit be continued until the next Council Meeting. He stated the reason for this request is a concern of an adjacent property owner, and the applicant would like the opportunity to deal with the problem and then come back with the issue resolved. Mr. Thornhill recommended approving the zone change. Mayor Parks opened the public hearing at 9:20 PM. Larry Markham, 41850 Winchester Road, representing the applicant stated this was originally zoned MSC several years ago when this was a permitted use. He said MSC has subsequently been changed to eliminate this as a permitted use, thus the requirement by the County to change the zone to commercial which is consistent with SWAP. He stated the CPS designation recommended by staff is typically for property directly contiguous to a scenic highway and even though this is not directly contiguous, staff requested the CPS designation and the applicant has concurred. Mayor Parks closed the public hearing at 9:25 PM. It was moved by Councilmember Moore, seconded by Councilmember Birdsall to read by title only and introduce an ordinance entitled: ORDINANCE NO. 90-21 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA, CALIFORNIA, AMENDING THE OFFICIAL ZONING MAP OF SAID CITY IN THE CHANGE OF ZONE APPLICATION CONTAINED IN DEVELOPMENT PERMIT NO. 5714,, CHANGING THE ZONE FROM M-SC (MANUFACTURING - SERVICE COMMERCIAL) TO C-P-S (SCENIC HIGHWAY COMMERCIAL) ON PROPERTY LOCATED ON THE NORTHWEST CORNER OF WINCHESTER ROAD AND JEFFERSON AVENUE The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: Birdsall, Moore, Mufioz, Parks NOES: 1 COUNCILMEMBERS: Lindemans ABSENT: 0 COUNCILMEMBERS: None Minutes 10/30/90 10 It was moved by Councilmember Mufioz, seconded by Councilmember Birdsall to continue Conditional Use Permit 3046 to the meeting of November 13, 1990. The motion was carried by the following vote: AYES: 4 COUNCILMEMBERS: Birdsall, Moore, Mufioz, Parks NOES: 1 COUNCILMEMBERS: Lindemans ABSENT: 0 COUNCILMEMBERS: None COUNCIL BUSINESS 13. Contract Services for Ynez Corridor Project City Manager Dixon reported contract services are recommended for administration of the Ynez Corridor Mello Roos. He stated it is imperative that the City have someone to personally handle this project. He asked that the Council approve the recommendation for contract services with C. M. "Max" Gilliss. Councilmember Mufioz asked how long this project will take. City Manager Dixon answered it could take three to five years. He stated in terms of Mr. Gilliss' services, they would be evaluated on a yearly basis. Mayor Parks asked if there is a ceiling limit on the cost of these services. City Manager Dixon answered a cap of $48,000 could be placed until fiscal year end. Councilmember Birdsall suggested the possibility of hiring a full-time employee to handle all assessment districts. City Manager Dixon said that Assessment Districts 161 and 159 are still administered by the County of Riverside. He explained the City will be taking over the administration of the Ynez Corridor Mello Roos. He said during the next 12 months, the City will hire a core staff for its own City Engineering Department and if the City has three or four assessment districts, it may be prudent to have a full-time employee assigned to these projects. It was moved by Councilmember Birdsall, seconded by Councilmember Lindemarts to approve the City Manager's recommendation for contract services with C. M. "Max" Gilliss, with the stipulation that a maximum expenditure of $48,000 is authorized through the remainder of the fiscal year (June 30, 1991). Minutes 10/30/90 11 The motion was carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None 15. Personnel Reclassification City Manager Dixon introduced Shawn Nelson, Community Services Director, to present the report. Shawn Nelson described the organizational structure proposed for the Community Services District. He presented an organizational chart which has been supported by the Parks and Recreation Commission and stated three divisions; Parks, Park Planning and Development and Recreation are proposed. He recommended to Council that the position of Recreation Supervisor be changed to Recreation Superintendent to more fairly represent the responsibilities involved. He stated the Recreation Superintendent would be responsible for developing a city-wide recreation program as well as preparing and administering an operating budget and supervision of Recreation Supervisors, Recreation Leaders and other support staff. Councilmember Mufioz said additional responsibilities should not be a function of expanding the job description, instead of changing the job classification. Mr. Nelson stated the department needs to grow at a rapid pace, and this position will be vital in meeting the recreation goals of the community. He stated this position will need someone with the broad-based experience to handle these responsibilities. Councilmember Lindemans stated he would be voting "no" on this item for six months until an analysis of the first year budget can be made. Councilmember Moore asked if these positions will come from the general fund or the TCSD budget. Mary Jane Henry answered that funding for the necessary staff will come from the TCSD budget, the funding for which is collected through tax assessments. Councilmember Birdsall stated one of the most important projects identified by citizens was Parks and Recreation. She said the new Director needs staffing and the support of the Council to develop a program for the City. Minutes 10/30/90 12 City Manager Dixon asked the Council to support Mr. Nelson in his request for adequate compensation and title for responsibilities and work to be performed. He reported that this salary recommended is seven percent below the "mean", in response to the Council's previous direction to hire at lower starting rates. Mayor Parks asked if there are additional educational requirements required for this position. Mr. Nelson answered a bachelors degree is required with three years of directly related experience. City Manager Dixon advised he will appoint this position at the lowest salary possible in keeping with the Council's previous instructions. It was moved by Councilmember Birdsall, seconded by Mayor Parks to adopt a resolution to reclassify the Recreation Supervisor position to Recreation Superintendent and to establish authorized positions, titles, and salary ranges for all City employees entitled: RESOLUTION NO. 90-106 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA PROVIDING FOR THE ESTABLISHMENT OF PERSONNEL POLICIES The motion was carried by the following vote: AYES: NOES: ABSENT: 3 COUNCILMEMBERS: Birdsall, Moore, Parks 2 COUNCILMEMBERS: Lindemans, Mufioz 0 COUNCILMEMBERS: None It was moved by Councilmember Moore, seconded by Councilmember Lindemans to continue the meeting until 10:30 PM. The motion was unanimously carried. 16. Status Report on AD-159 and AD-161 Mr. C.M. "Max" Gilliss, stated he has been asked to report on AD-159 and AD-161. He reported the County of Riverside has the responsibility for completing these projects which are the largest local improvements in the State of California. These two projects propose to make improvements to almost all major roads east of 1-15. The City will ultimately own and maintain these improvements and if delayed, the City will be impacted. He reported that several elements are now ready for bid, and a continuous stream of construction will take place over the next two to five years. Mr. Gilliss stated the widening of Winchester Road to six lanes, awarded last week to Minutes 10/30/90 13 Maddage Brothers, from Ynez to Margarita Road. He said much has been learned by working through Assessment Districts 159 and 161, and a better level of communication between the principals exists. Councilmember Mufioz asked what measures will be taken to mitigate adverse traffic conditions on Winchester Road during the construction period. Mr. Gilliss responded that this will be handled using detours around the project. Councilmember Mufioz asked if traffic directors could be used? Mr. Gilliss stated this is expensive, but possible. It was moved by Councilmember Lindemans, seconded by Mayor Parks to extend the meeting to 11:00 PM. The motion was unanimously carried. 17. lnlprovement Funding Reimbursement Agreement for Highway Con.ruction Costs- AD-161 Mr. Gilliss reported this item makes two recommendations to the Council. The first is that the City lend County Assessment District No. 161, $750,000, with repayment to be made through an improvement funding agreement from funds to be generated through the sales of AD-161 Group C Bonds. The second is that the City exchange it's proposed interim improvement project of Winchester/Nicolas Road Intersection in consideration of inclusion of the permanent improvement of Winchester/Nicolas Road in a contract already awarded and underway. Mr. Gilliss stated he would be happy to answer questions. Councilmember Birdsall asked if instead of doing the "bandaid" as suggested, the City go to Maddage Corporation and make it inclusive in their contract? Mr. Gilliss answered this can be done, but has not been approved. He explained that the interim improvements have to go through the same approval steps as the permanent improvements, and therefore the permanent improvements can be accomplished in the same time frame. Councilmember Moore asked when the County is expected to issue the Group C bonds? Mr. Gilliss answered the expected time frame is January. He said it is possible that the City may not need to make the $750,000 available but this is the only currently available method to move this project forward. Councilmember Lindemans asked if the City has these funds available? City Manager Dixon answered the City has the funds, however he does not purpose to use general funds, but rather would obtain a short term loan and be reimbursed 100 percent by the County. Mr. Dixon stated the County has $50,000,000 in investments from Series B bonds. He said their Bond Council can use funds to build items scheduled for Series C bond funding. He stated it has been the position of the Road Commission not to do this. Mr. Dixon said it is his intent to persuade them that B Bond money be used. He said if the worst case Minutea 10/30/90 14 prevails, the City can get a short term loan, which will be reimbursed. Mayor Parks asked if this $750,000 includes the $150,000 "bandaid program". Mr. Gilliss stated this will include all improvements. City Attorney Field stated the $750,000 is to widen Winchester from Ynez to Margarita. He stated the funds are available in series B to construct the improvements from Nicolas to Winchester, however, no contract has been awarded for that work. He explained, this is where the change order to the Maddage Contract, which is for Winchester Road from Ynez to Margarita comes in. He said the City intends to obtain a change order so that the work can be done concurrently. It was moved by Councilmember Mufioz, seconded by Councilmember Moore to approve staff recommendation as follows: 17.1 Authorize the Mayor to execute an agreement, between the City of Temecula and the County Assessment District No. 161, to lend the sum of $750,000 with repayment to be made from funds to be generated through sale of AD-161 Group C bonds/. 17.2 Exchange presently proposed interim improvement project for the Winchester/Nicolas Road intersection in consideration of inclusion of the permanent improvement of Winchester/Nicolas Road in a contract already awarded and underway. The motion was carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CITY MANAGER REPORTS None given. CITY ATTORNEY REPORTS City Attorney Field requested that the meeting be adjourned to a closed session to be held on November 13, 1990, at 6:30 PM, to consider Outdoor Media Group and Jones Intercable litigation. Minutes 10/30/90 15 CITY COUNCIL REPORTS Councilmember Birdsall requested that the "Sister City" and "Discretionary Funding" Committees schedule meetings. She also requested that staff look into getting the freeway population signs corrected. Councilmember Mufioz announced that a high ranking Japanese dignitary will be visiting Temecula on November 9, 1990, and asked the Council to consider a Japanese City as a "Sister City". Councilmember Lindemans announced he chaired the first meetings of the Parks and Recreation Commission, where Mike Kirby was named Chairman, the Traffic Commission, with Knox Johnson as Chairman and the Public Safety Commission, with Joe Schneider as Chairman. Councilmember Lindemans requested the matter of the excessive exhaust from school buses parked at the Temecula Valley High School be looked into since it severely impacts the adjoining residences. AD.IOURNMENT It was moved by Councilmember Mufioz, seconded by Councilmember Moore to adjourn at 11:00 PM, to a meeting November 13, 1990 at 6:30 PM for an Executive Session, pursuant to Government Code Section 54956.89 to discuss matters relating to litigation in the case of Jones Intercable and Outdoor Media Group. The motion was unanimously carded. ATrEST: Ronald J. Parks, Mayor ~. Greek, Deputy lt~ Minutes 10/30/90 16