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HomeMy WebLinkAbout010906 CSC Agenda L AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JANUARY 9,2006 6:00 PM CALL TO ORDER: FLAG SALUTE: ROLL CALL: PRESENTATIONS: Chairman Tom Edwards Fox Edwards, Fox, Henz, Hogan, Meyler, David McBride, Project Manager Old Town Temecula Community Theater Jim Domenoe, Police Chief City of Temecula Jim Meyler, Chairman Community Services Commission PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. R:\CSCAGEND\2006\O1 0906.doc L DIVISION REPORTS CONSENT CALENDAR 1. Minutes 1.1 That the Community Services Commission approve the minutes of the November 14, 2005 meeting. 1.2 That the Community Services Commission approve the minutes of the December 12, 2005 meeting. COMMISSION BUSINESS 2. 200~ Recvclina and Liter Reduction Calendar Awards Presentations 2.1 That the Community Services Commission present to the students, whose artwork was selected for the 2006 Recycling and Litter Reduction Calendar, their certificates of excellence and acknowledge the teachers of the students. DEPARTMENTAL REPORT COMMISSION REPORT DIRECTOR'S REPORT ADJOURNMENT That the Community Services Commission adjourn to the regular meeting on February 13, 2006, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\CSCAGEND\2006\OI0906.doc ITEM NO.1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 14, 2005 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, November 14, 2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Fox led the audience in the flag salute. ROLL CALL Present: Commissioners: Edwards, Fox, Henz, Hogan, and Chairman Meyler. Absent: None. PUBLIC COMMENTS No public comment. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief overview of items addressed by the maintenance division since the last Community Services Commission meeting, offering the following: . That the hockey rink at Ronald Reagan Sports Park was renovated . That the maintenance division assisted with the installation of web cameras at the Temecula Library and the Patricia H. Birdsall Sports Park . That the vandalized ball-field lighting system was repaired at Temecula Middle School . That the maintenance division assisted with the grand-opening of the Old Town Temecula Community Theater . That the Community Recreation Center gymnasium floor was recoded and buffed . That the maintenance division assisted with the Halloween festivities at the Imagination Workshop. R: CSC/minutes/111405 CONSENT CALENDAR 1. MINUTES RECOMMENDATION: 1.1 Approve the minutes of the September 12, 2005 Community Services Commission meeting. MOTION: Commissioner Hogan moved to approve Item No. 1.1. Commissioner Fox seconded the motion and voice vote reflected approval with the exceotion of Commissioner Henz who abstained. 1.2 Approve the minutes of the October 10, 2005 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve Item No. 1.2. Commissioner Hogan seconded the motion and voice vote reflected approval with the exceotion of Commissioner Edwards and Fox who both abstained. COMMISSION BUSINESS 2. NAMING OF REDHAWK PARK SITES A. B. E AND F 2.1 That the Community Services Commission recommend names for Redhawk Park Sites A, B E and F to the Board of Directors for approval. By way of overheads, Director of Community Services Parker provided a staff report (of written material). MOTION: Commissioner Henz motioned to name Park Site F: Redhawk Communitv Park. Commissioner Edwards seconded the motion and voice vote reflected unanimous aooroval. MOTION: Commissioner Henz motioned to name Park Site E: Temecula Creek Park. Commissioner Edwards seconded the motion (this motion ultimately died for a lack of a voice vote). MOTION: Commissioner Fox moved to name Park Site E: Immicrant Trail Park due to the history of the Park being a part of the Immigrant Trail. (This motion ultimately died for a lack of a second.) MOTION: Commissioner Hogan moved to name Park Site E: Temecula Creek Trail Park. Commissioner Henz seconded the motion and voice vote reflected aooroval with the exceotion of Commissioner Fox who voted No. At this time, the public hearing was opened. Mr. Paul Runkle, Temecula, spoke in favor of naming Park Site F: Redhawk Community Park, Park Site E: Temecula Creek Park and Park Site B: Jackson.Park, and Park Site A: Redhawk Heights Park. R: CSC/minutes111405 2 At this time the public hearing was closed. Commissioner Fox informed the Commission of the history of Helen Hunt Jackson. MOTION: Commissioner Edwards moved to name Park Site B: Paseo Gallante Park. Commissioner Hogan seconded the motion and voice vote reflected ~oQroval with the exceotion of Commissioner Fox who voted No. (Following an additional motion below, this motion ultimately passed.) MOTION: Commissioner Henz moved to name Park Site B: Jackson Park. Commissioner Fox seconded the motion. (This motion ultimately died for a lack of a voice vote Commissioner Edwards. Commissioner Hoaan. and Chairman Mevler who voted No.) MOTION: Commissioner Henz motioned to name Park Site A: Redhawk Heiahts Park. Commissioner Fox seconded this motion. (This motion died for a lack of a voice vote.) For the Community Services Commission, Director of Community Services Parker noted that Park Site A: would be located adjacent to Redhawk Elementary School with a small tot-lot play structure but would not have any parking available. MOTION: Commissioner Hogan motioned to name Park Site A: Sunset Park. Commissioner Fox seconded the motion and voice vote reflected aooroval with the exceotion of Chairman Meyler who abstained. 3. TEEN COUNCIL UPDATE 3.1 That the Community Services Commission receive and file a report on the Temecula Teen Council and City sponsored teen programs in Temecula. Recreation Superintendent Lawrence provided the Commission with a Teen Council and Program Update (of record). It was the consensus of the Community Services Commission to receive and file this report. 4. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON - COMMUNITY SERVICES COMMISSION 4.1 That the Community Services Commission elect a member from the Community Services Commission to serve as Chairperson and a member to serve as Vice Chairperson from November 1, 2005 to October 31,2006. MOTION: Commissioner Henz moved to elect Commissioner Edwards as Chairman for the Community Services Commission. Commissioner Hogan seconded the motion and voice vote reflected unanimous aooroval. MOTION: Commissioner Hogan moved to elect Commissioner Fox to serve as Vice Chairperson for the Community Services Commission. Commissioner Henz seconded the motion and voice vote reflected unanimous aooroval. R: CSC/minutes 111405 3 L DIRECTOR'S REPORT Director of Community Services Parker informed the Commission that as of thus far, he will be attaching a monthly TCSD Departmental Report for the Commission to review. COMMISSIONERS' REPORTS A. Commissioner Fox informed the Commission that she has had an opportunity to attend performances at the Old Town Temecula Community Theater, advising that the crowds were exceptional and that the seats at both performances were sold out. B. Commissioner Hogan suggested the possibility of having two days of judging for the holiday lights competition. C. Referencing the Old Town Temecula Community Theater, Commissioner Meyler informed the Commission that he has had an opportunity to recently attend a New York Production. D. Commissioner Henz advised that he was able to be a part of the RFQ selection for the Redhawk Park Improvements. E Commissioner Edwards thanked staff for the insertion of the Upcoming Events Calendar in his packet and encouraged staff to continue making and distributing the pamphlets to the public. Also referencing the Old Town Community Theater, Commissioner Edwards advised that it was brought to his attention that some patrons would desire to have a railing to hold on to as they step down from the entrance to the Theater. For the Commission, Director of Community Services Parker advised that currently the attendance in the Mercantile building is low but that staff is working on the possibility of having entertainment venues, refreshments, and concessions during intermissions. ADJOURNMENT At 7:20 p.m., Chairman Meyler adjourned this meeting to the next regular scheduled meeting on Monday, December 12, 2005, at 5:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Jim Meyler, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes111405 4 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER 12, 2005 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 5:03 p.m., on Monday, December 12, 2005, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Meyler led the audience in the flag salute. ROLL CALL Present: Commissioners: Fox, Meyler, Henz, Hogan, and Chairman Edwards. Absent: None. PUBLIC COMMENTS No public comment. COMMISSION BUSINESS 1. Holidav Liahtina Contest Tour and Judainq 1.1 The Community Services Commission will tour homes and businesses participating in the Holiday Lights and Festive Sights Lighting and Decorating Contest. It was the consensus of the Community Services Commission to tour homes and businesses participating in the Holiday Lights and Sights Lighting and Decorating Contest. DIRECTOR'S REPORT No report at this time. COMMISSIONERS' REPORTS No report given at this time. R: CSC/minutes/121205 c ADJOURNMENT At 5:04 p.m., Chairman Edwards adjourned this meeting to the next regular scheduled meeting on Monday, January 9, 2005, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Tom Edwards, Chairman Herman D. Parker, Director of Community Services R: CSC/minutes121205 2 L ITEM NO.2 c CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman Parker, Director of Community Services DATE: SUBJECT: January 9, 2006 2006 Recycling and Litter Reduction Calendar Presentation PREPARED BY: Barbara Smith, Senior Management Analyst ~5- RECOMMENDATION: That the Community Services Commission recognizes the teachers and students, whose artwork was, selected for the 2006 Recycling and Litter Reduction Calendar. BACKGROUND: The City received two grants this year to promote recycling and litter abatement, one of the grants was from the Department of Conservation (for $21,170.00) and one from CR&R (for $5,000.00) our franchised solid waste hauler. We could not have produced the calendar without their financial support. Development Services Technician, Janet Kitchel worked with Robinson Printing to design, print and distribute the 2006 calendar. This year's calendar includes recycle themed artwork from 21 students, recycling Q and A from the Department of Conservation and resident information regarding City Council and Commission meetings, Community Services events and programs as well as refuse and recycling services provided by CR&R, Inc. We want to acknowledge and thank our judges who were Commissioners Hogan and Fox, Dolores Sanchez Badillo from CR&R, KZSW television weekday anchorperson Susan Lemerand and City Staff members Cheryl Domenoe, Don Hillberg and Mandis Razavi. We appreciate their time and their consideration as judging the posters was a very difficult task. This year we had 12 schools participate with 472 students submitting posters. All participating students will receive a slinky made of recycled material to be delivered within the next two weeks. The calendars were delivered to the school district warehouse in December for distribution in January. All student calendar winners and their teachers have been invited to this Commission Meeting tonight to be acknowledged. Each student will be presented with their original artwork framed, a gift certificate to the Promenade Mall, a slinky made of recycled material and three additional calendars to share with family and friends. Teachers of the winning students will also be acknowledged and presented with a gift certificate to the Promenade Mall. R:\SMITHBlCalendar Project\2006 CalendarlCSC Staff Report 2006 Calendar Presentation.doc DEPARTMENTAL REPORT APPROVAL CITY ATTORNEY DIRECTOR OF FINANCE CITY MANAGER CITY OF TEMECULA AGENDA REPORT TO: Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: January 9, 2006 SUBJECT: Departmental Report PREPARED BY: Gail L. Zigler, Administrative Assistant Construction of the Patricia H. Birdsall Sports Park (Wolf Creek Sports Complex) continues. Installation of the field lighting, installation of artificial turf fields and parking lot are nearing completion. Construction of the buildings and irrigation systems continue. A construction contract has been awarded to Edge Development for the construction of the new T emecula Public Library project. This project is currently under construction. The north retaining wall has been constructed and back-filled, approximately 50% of the structural steel has been erected, and underground utilities have been installed on site. Construction of the Boys and Girls Club project at Kent Hintergardt Park is currently underway. The Community Services Department released an RFQ to landscape architect firms for Redhawk Park Improvements for the four Redhawk park sites acquired on June 30, 2005 with the annexation of Redhawk into the City of Temecula. Staff, Community Services Commissioners and Council Member Chuck Washington conducted interviews of the three top ranked firms. Staff is currently discussing the scope of service with the top ranked firm. A scope of service should be presented to the City Council in December. This project will develop a variety of park improvements at four Redhawk park sites. These improvements include picnic tables, picnic shelters, park benches, sidewalks, tot lots, etc. The Cultural Arts Division is busy planning and programming performances and events at the new community theater, and overseeing the day-to-day operations at the History Museum and the Imagination Workshop, Temecula Children's Museum. The Development Services Division continues to participate in the development review for projects within the City including Wolf Creek and Roripaugh, as well as overseeing the development of parks and recreation facilities, and the contract for refuse and recycling, cable television services and assessment administration. R:\ZIGLERGIXDEPTRP1\O 106.doc The TCSD Maintenance Division continues to oversee the maintenance of all City parks and facilities, and assist in all aspects of Citywide special events. With the release of the Winter/Spring Guide to Leisure Activities, the Recreation Division is busy processing class registrations, and programming activities and events for the winter/spring. R:\ZIGLERGlAucr . .J>1\O I 06.doc