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AGENDA
TEMECULA CITY COUNCIL
A REGULAR MEETING
CITY COUNCIL CHAMBERS
43200 BUSINESS PARK DRIVE
JULY 25, 2006 - 7:00 PM
At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can
be considered and acted upon prior to 10:00 P.M. and may continue all other items on which
additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M.
6:00 P.M. - Closed Session of the City Council pursuant to Government Code
Section:
1. Conference with Legal Counsel regarding Existing Litigation pursuant to
Subdivision (a) of Government Code Section 54956.9. (a) City of Temecula v.
Rancho California Business Park Association, et aI., Riverside County
Superior Court Case No. RIC 412290, Consolidated with Case No. RIC 398767
(Declaratory Relief Action tiled Rancho California Business Park Association
v. City of Temecula) (Assessor's Parcel Number 921-020-075).
2. Real Property Negotiation pursuant to Government Code Section 54956.8
regarding the following real properties: (a) Real property owned by Juan P.
and lIIana Delval, which is commonly known as 31060 Nicolas Road,
Temecula, and identified as Riverside County Assessor's Parcel Number 957-
140-005. City of Temecula negotiators: Gerald Alegria, Senior Engineer,
Beryl Yasinosky, Management Analyst, and Carol Chiodo, Property Agent,
regarding instructions to negotiators concerning price and terms.
3. Conference with City Attorney and legal counsel pursuant to Government
Code Section 54956.9(b)(1) with respect to one matter of potential litigation.
With respect to such matter, the City Attorney has determined that a point has
been reached where there is a significant exposure to litigation involving the
City based on existing facts and circumstances and the City will decide
whether to initiate litigation.
Public Information concerning existing litigation between the City and various
parties may be acquired by reviewing the public documents held by the City
Clerk.
Next in Order:
Ordinance: 06-09
Resolution: 06-64
CALL TO ORDER:
Mayor Ron Roberts
Prelude Music:
Kaori Murata and Tai Chi Murata
Invocation:
Pastor Bill Rench of Calvary Baptist Church of Temecula
Flag Salute:
Council Member Edwards
ROLL CALL:
Comerchero, Edwards, Naggar, Washington, Roberts
PRESENTA TIONS/PROCLAMA TIONS
Certificate of Achievement for Madoree Piokins
Certificate of Achievement for Corooral Cohen & Too Doc Police Canine "Kaos"
PUBLIC COMMENTS
A total of 30 minutes is provided so members of the public may address the Council on
items that appear within the Consent Calendar or ones that are not listed on the agenda.
Speakers are limited to two (2) minutes each. If you desire to speak to the Council on
an item which is listed on the Consent Calendar or a matter not listed on the agenda, a
pink "Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all Public Hearing or Council Business matters on the agenda, a "Request to Speak"
form must be filed with the City Clerk prior to the Council addressing that item. There is
a five minute (5) time limit for individual speakers.
CITY COUNCIL REPORTS
Reports by the members of the City Council on matters not on the agenda will be made at
this time. A total, not to exceed, ten (10) minutes will be devoted to these reports.
2
CONSENT CALENDAR
NOTICE TO THE PUBLIC
All matters listed under Consent Calendar are considered to be routine and all will be
enacted by one roll call vote. There will be no discussion of these items unless Members
of the City Council request specific items be removed from the Consent Calendar for
separate action.
1 Standard Ordinance and Resolution Adootion Procedure
RECOMMENDATION:
1 .1 Motion to waive the reading of text of all ordinances and resolutions included in the
agenda.
2 Minutes
RECOMMENDATION:
2.1 Approve the minutes of June 27, 2006;
2.2 Approve the minutes of July 11, 2006.
3 Resolution aoorovinc List of Demands
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 06-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A
4 Citv Treasurer's Statement of Investment Policv
RECOMMENDATION:
4.1 That the City Council adopt the Treasurer's Statement of Investment Policy as
proposed by staff which provides safety, liquidity, and yield for City Funds.
3
5 AQorove FY2006-07 Economic Develooment Ooeratinc/Marketinc Acreements with the
Temecula Vallev Chamber of Commerce and Economic Develooment Corooration of
Southwest California
RECOMMENDATION:
5.1 Approve the operating/marketing agreements and authorize the Mayor to execute
the agreements with the following organizations: The Temecula Valley Chamber of
Commerce in the amount of $148,000; and the Economic Development Corporation
of Southwest California in the amount of $22,500.
6 Aoorove the Soonsorshio Recuests for The Temecula OnStace. Temecula Fall Car Show &
Old Town Cruise and Inland Emoire Affiliate of The Susan G. Komen Breast Cancer
Foundation Race for the Cure Soonsorshio and Fundinc Acreement
RECOMMENDATION:
6.1 Approve the event sponsorship agreement for actual city-support costs in the
amount up to $6,885 for Temecula OnStage and authorize the Mayor to execute the
agreement;
6.2 Approve the event sponsorship agreement for actual city-support costs in the
amount up to $30,750 for the Temecula Fall Car Show & Old Town Cruise and
authorize the Mayor to execute the agreement;
6.3 Approve the event sponsorship and funding agreement in the amount of $25,000
cash, city-support costs in the amount of approximately $13,425, and promotional
services valued at $11 ,575 for the Inland Empire Affiliate of The Susan G. Komen
Breast Cancer Foundation Race for the Cure.
7 Aooroval of Temecula Vallev Convention & Visitors Bureau FY2006-07 Budcet. Budcetarv
Control Policv. and Marketinc Acreement
RECOMMENDATION:
7.1 Approve the Temecula Valley Convention & Visitors Bureau (CONVIS) FY2006-07
Budget regarding Tourism Improvement District Funds;
7.2 Approve Temecula Valley CONVIS Budgetary Control Policy;
7.3 Approve the attached agreement which provides City Marketing Funding Support up
to $95,500 to the Temecula Valley CONVIS.
4
8 First Amendment to Professional Services Apreement for Construction Manacement and
Insoection Services for Citvwide Verizon Fiber Ootics FTTP Installation
RECOMMENDATION
8.1 Approve the First Amendment to the Professional Services Agreement with Vali
Cooper & Associates, Inc. for Construction Management and Inspection Services
for Citywide Verizon Fiber Optics FTTP Installation Project in the amount of
$246,480 and authorize the Mayor to execute the amendment.
8.2 Approve an appropriation in the amount of $250,000 to the Public Works Land
Development consulting account from the Encroachment Permit Revenue for
Verizon Fiber Optics Project;
8.3 Increase Encroachment Permit Revenues in the amount of $250,000 in the General
Fund Reserves.
9 Award a Construction Contract and a Geotechnical and Material Testinc Professional
Services Acreement for Phase II of the Maintenance Facilitv Field Ooerations Center -
Proiect No. PW03-06
RECOMMENDATION:
9.1 Award a construction contract for Project No. PW06-03, Phase II of the
Maintenance Facility Field Operations Center to Tovey Shultz Construction, Inc. in
the amount of $6,690,000 and authorize the Mayor to execute the contract;
9.2 Authorize the City Manager to approve change orders not to exceed the
contingency amount of $669,000, which is equal to 10% of the contract amount;
9.3 Award an Agreement with MTGL, Inc. to provide professional geotechnical &
material testing and special inspection services associated with Phase II of the
Maintenance Facility Field Operations Center, Project No. PW03-06, in the amount
of $50,000 and authorize the Mayor to execute the Agreement.
9.4 Authorize the City Manager to approve Extra Work Authorizations not to exceed the
contingency amount of $5,000, which is equal to 10% of the Agreement;
9.5 Appropriate $500,000.00 of General Fund Capital Project Reserves to the
Maintenance Facility Expansion/Field Operations Center - Project No. PW03-06.
5
10 Award of Construction Contract for the Wolf Creek Fire Station - Proiect No. PW01-11
RECOMMENDATION:
10.1 Award a construction contract for the Wolf Creek Fire Station, Project No. PW01-11,
to Robert Clapper Construction Services, Inc., in the amount of $3,591 ,000 and
authorize the Mayor to execute the contract;
10.2 Authorize the City Manager to approve change orders not to exceed the
contingency amount of $359,100, which is equal to 10% of the contract amount;
10.3 Authorize a transfer of $112,832 of DIF - Fire Facilities funds from the Roripaugh
Ranch Fire Station Project, PW03-01, to the Wolf Creek Fire Station Project, PW01-
11;
10.4 Appropriate $300,000 of DIF - Fire Facilities funds to the Wolf Creek Fire Station
Project, PW01-11.
11 Route 79 South Medians between 1-15 and Butterfield Stace Road. Proiect No. PW02-14-
Recvcled Water Acreement with Rancho California Water District
RECOMMENDATION:
11 .1 Approve the Recycled Water Agreement between Rancho California Water District
(RCWD) and the City of Temecula for the Route 79 South Medians between 1-15
and Butterfield Stage Road, Project No. PW02-14, as attached and authorize the
mayor to execute the agreement.
12 Temecula Sunrise Rotarv Club - Bus Bench Acreement
RECOMMENDATION:
12.1 Approve a 3-year Annual Agreement with the Temecula Sunrise Rotary Club, a
California non-profit corporation, for the placement and maintenance of forty-three
(43) bus benches throughout the City in an amount of $12,000 for Fiscal Year 2006-
07, and authorize the Mayor to execute the document in substantially the form
attached;
12.2 Authorize the City Manager to approve change orders not to exceed the
contingency amount of 10% of the Annual Agreement, or $1,200.
13 Librarv Furnishincs Purchase
RECOMMENDATION:
13.1 Approve a purchase from GM Business Interiors in the amount of $285,656 plus a
10% contingency for library furnishings, and authorize the City Manager to execute
the purchase agreement.
6
14 Accela/Permits Plus Maintenance Acreement
RECOMMENDATION:
14.1 Authorize the purchase of the annual maintenance support for the following
Accela/Permits Plus Applications: Permits Plus Base, Client Server, Workflow, and
Wireless Modules for the total amount of $30,310.97.
15 Authorization of Soecial Tax Levv in Communitv Facilities District No. 88-12 !Ynez Corridor)
RECOMMENDATION:
15.1 Adopt a resolution entitled:
RESOLUTION NO. 06_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES
DISTRICT NO. 88-12 (YNEZ CORRIDOR)
******'14 _"
RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF
THE TEMECULA COMMUNITY SERVICES DISTRICT, THE
CITY OF TEMECULA REDEVELOPMENT AGENCY, AND THE TEMECULA PUBLIC
FINANCING AUTHORITY
********'*<><
7
TEMECULA COMMUNITY SERVICES DISTRICT MEETING
Next in Order:
Ordinance: No. CSD 06-01
Resolution: No. CSD 06-12
CALL TO ORDER: President Jeff Comerchero
ROLL CALL:
DIRECTORS:
Edwards, Naggar, Roberts, Washington,
Comerchero
CSD PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Board of
Directors on items that are not listed on the agenda or on the Consent Calendar.
Speakers are limited to two (2) minutes each. If you decide to speak to the Board of
Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to
Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name and address for the record.
CSD CONSENT CALENDAR
16 Minutes
RECOMMENDATION:
16.1 Approve the minutes of July 11, 2006.
17 .Second Amendment to the Heatinc and Air Conditioninc Service Acreement with Southcoast
Heatinc and Air Conditioninc for Fiscal Year 2006-2007
RECOMMENDATION:
17.1 Approve the Second Amendment with Southcoast Heating and Air Conditioning for
$40,000, to provide Heating and Air Conditioning Maintenance Services and extend
the Agreement to June 30, 2007.
8
CSD DEPARTMENTAL REPORT
18 Communitv Services Deoartment Monthlv Reoor1;
CSD GENERAL MANAGERS REPORT
CSD BOARD OF DIRECTORS REPORTS
CSD ADJOURNMENT
Next regular meeting: Tuesday, August 8,2006, at 5:30 P.M., for a Closed Session, with regular
session commencing at 7:00 PM., City Council Chambers, 43200 Business Park Drive,
Temecula, California.
9
TEMECULA REDEVELOPMENT AGENCY MEETING
Next in Order:
Ordinance: No. RDA 06-01
Resolution: No. RDA 06-06
CALL TO ORDER: Chair Person Mike Naggar
ROLL CALL
AGENCY MEMBERS: Edwards, Comerchero, Roberts, Washington,
Naggar
PRESENTA TIONS/PROCLAMA TIONS
Redevelooment Acencv Presentation (At the recuest of Chair Person Naccar)
RDA PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the
Redevelopment Agency on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name and address for the record.
RDA CONSENT CALENDAR
19 Minutes
RECOMMENDATION:
19.1 Approve the minutes of July 11, 2006.
20 Status Uodate On Temecula Education Center
RECOMMENDATION:
20.1 Receive and File Status Update on the Temecula Education Center.
10
RDA DEPARTMENTAL REPORT
21 Redevelooment Deoartment Monthlv Reoort
RDA EXECUTIVE DIRECTORS REPORT
RDA AGENCY MEMBERS REPORTS
RDA ADJOURNMENT
Next regular meeting: Tuesday, August 8,2006, at 5:30 P.M., for a Closed Session, with regular
session commencing at 7:00 PM., City Council Chambers, 43200 Business Park Drive,
Temecula, California.
11
TEMECULA PUBLIC FINANCING AUTHORITY
Next in Order:
Ordinance: No. TPFA 06-01
Resolution: No. TPFA 06-04
CALL TO ORDER: Chairperson Ron Roberts
ROLL CALL:
AGENCY MEMBERS:
Comerchero, Edwards, Naggar, Washington,
and Roberts
TPFA PUBLIC COMMENTS
A total of 15 minutes is provided so members of the public may address the Temecula
Public Financing Authority on items that are not listed on the agenda or on the Consent
Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the
Board of Directors on an item not on the agenda or on the Consent Calendar, a pink
"Request to Speak" form should be filled out and filed with the City Clerk.
When you are called to speak, please come forward and state your name for the record.
For all other agenda items, a "Request to Speak" form must be filed with the City Clerk
Prior to the Board of Directors addressing that item. There is a five (5) minute time limit
for individual speakers.
Anyone wishing to address the Board of Directors should present a completed pink
"Request to Speak" form to the City Clerk. When you are called to speak, please come
forward and state your name and address for the record.
TPFA CONSENT CALENDAR
22 Minutes
RECOMMENDATION:
22.1 Approve the minutes of July 11, 2006.
23 Authorization of Soecial Tax Levv in Communitv Facilities District No. 03-2 (Rorioauch
Ranch)
RECOMMENDATION:
23.1 Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC
FINANCING AUTHORITY AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-2 (RORIPAUGH RANCH)
12
24 Authorization of Soecial Tax Levv in Communitv Facilities District No. 03-3 !wolf Creek)
RECOMMENDATION:
24.1 Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC
FINANCING AUTHORITY AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-3 (WOLF CREEK)
25 Authorization of Soecial Tax Levv in Communitv Facilities District No. 03-6 !Harveston II)
RECOMMENDATION:
25.1 Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC
FINANCING AUTHORITY AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-6 (HARVESTON II)
26 Authorization of Soecial Tax Levv in Communitv Facilities District No. 01-2 !Harveston)
RECOMMENDATION:
26.1 Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC
FINANCING AUTHORITY AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 01-2 (HARVESTON)
27 Authorization of Soecial Tax Levv in Communitv Facilities District No. 03-1 !Crowne Hilll,
RECOMMENDATION:
27.1 Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-_
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC
FINANCING AUTHORITY AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-1 (CROWNE HILL)
13
RECONVENE TEMECULA CITY COUNCIL
PUBLIC HEARING
Any person may submit written comments to the City Council before a public hearing or
may appear and be heard in support of or in opposition to the approval of the project(s)
at the time of the hearing. If you challenge any of the project(s) in court, you may be
limited to raising only those issues you or someone else raised at the public hearing or
in written correspondence delivered to the City Clerk at, or prior to, the public hearing.
COUNCIL BUSINESS
28 Old Town Local Review Board Aooointments
RECOMMENDATION:
28.1 Appoint three applicants to serve full three-year terms on the Old Town Local
Review Board through June 15,2009.
DEPARTMENTAL REPORTS
29 Planninc Deoartment Monthlv Reoort
30 Citv Council Travel/Conference Reoort - June 2006.
31 Economic Develooment Deoartment Monthlv Reoort
32 Public Works Deoartment Monthlv Reoort
33 Police Deoartment Monthlv Reoort
34 Buildinc and Safetv Deoartment Monthlv Reoort
CITY MANAGER REPORT
CITY ATTORNEY REPORT
ADJOURNMENT
Next regular meeting: Tuesday, August 8,2006 at 5:30 P.M., for a Closed Session with regular
session commencing at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive,
Temecula, California.
14
PROCLAMA TIONS
AND
PRESENTATIONS
The City of Temecula
Certificate of Achievement
The City Council of the City ofTemecula commends
the outstanding achievement of
Madoree Pipkins
Madoree participated in "Breaking Barriers", an annual Nationwide writing contest sponsored by Major League
Baseball The purpose of the contest is to write an essay on any barrier the participants have been faced with
and how they dealt with it. Madoree earned a first-place tie for her age division for her essay.
Madoree is a student at Temecula Valley High SchooL She is the Black Student Union Vice President, a varsity
cheerleader, and has been elected president of Temecula Valley High SchoolASB.
We would like to thank Madoree for her contributions to her school and community. We are very proud of her
accomplishments and hope she will continue to succeed and nurture her talents.
IN WITNESS WHEREOF, I have hereunto affixed
my hand and officiat seal this 25'h day of July, 2006.
Ron Roberts, Mayor
Susan W. Jones, MMC, City Clerk
The City of Temecula
Certificate of Achievement
The City Council of the City ofTemecula commends
the outstanding achievement of
Corporal Harry Cohen and Top Dog Police Canine "Kaos"
of
the Temecula Police Department
in recognition oftheir accomplishments during the annual Western States Police and Fire Games (W.S.P.F.G.). This annual Olympic-style athletic
program is designed to promote physical and mental well-being among Law Enforcement and Fire Personnel.
Corporal Cohen is a ten-year Veteran ofthe Riverside County Sheriff's Department. Corporal Cohen has been assigned to the Southwest Station /
Temecula Police Department for four and a half years, at which time he became a police service dog handler and began working with "Kaos". "Kaos" is
a six year-old Czech Shepherd, Police Service Dog. Together they competed in nine Patrol and Narcotics detection related events in this years
W.S.P.F.G. event. They earned three gold medals, three silver medals, and one bronze medal. Among the gold medals won was the coveted "Overall Top
Dog" competition. Together they have also won gold medals in previous competitions.
We would like to commend Corporal Harry Cohen and "Kaos" for their unparalleled victory in the 2006 Western States Police and Fire Games and for
their service to the Temecula Police Department and the City ofTemecula. They reflect the high standards for which Temecula has become known and
we wish them continued success in the future.
IN WITNESS WHEREOF, I have hereunto affixed
my hand and official seal this 25th day of July, 2006.
Ron Roberts, Mayor
Susan W. Jones, MMC, City Clerk
CONSENT CALENDAR
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ITEM NO.1
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CONSENT CALENDAR
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ITEM NO.2
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MINUTES OF A REGULAR MEETING
OF
THE TEMECULA CITY COUNCIL
JUNE 27,2006
The City Council convened its regular meeting at 7:04 P.M., on Tuesday, June 27, 2006, in the
City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula,
California, was convened.
Present:
5
Council Members:
Comerchero, Edwards, Naggar, Washington, and
Roberts
Absent:
o
Council Members:
None
PRELUDE MUSIC
The Prelude Music was provided by Sketch from Kiss Me Kate, performed by Ashley Lohman,
Jason Call, and Paige Patterson.
INVOCATION
The invocation was given by Pastor Wales of Mountain View Church.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was presented by Council Member Naggar.
PRESENTA TIONS/PROCLAMA TIONS
New Citv Website Presentation
Director of Information System Thorson, provided a PowerPoint Presentation with regard to the
City's newWebsite, highlighting on the following sections:
D Agenda
o Content Manager
o New Calendar
o E-Subscriptions
o New Look
D CMS Approval Workflow
D Prototype Tour
D Design Layout Reasoning
D New Website Goes Live July 4, 2006.
The City Council thanked Mr. Thorson for his presentation.
R\M inutes\062706
Solar Cuo 2006 Citv Council Troohv Presentation
Mayor Roberts acknowledged Chaparral High School and Great Oak High School, two local
Temecula teams that competed in the 2006 Solar Cup Program. Mayor Roberts recognized
Chaparral High School for becoming the first winner of the Mayor's Cup Trophy.
Justin Lyons representing Chaparral High School, thanked the City Council for its recognition
and support.
On behalf of Metropolitan Water District, Ms. Miller thanked the City Council for its continued
support.
PUBLIC COMMENTS
A. Ms. Donna Weiss, Temecula, thanked the City Council and the Community Services
Commission for the approval of the Redhawk Community Dog Park, advising that she will be
looking forward to the growth and expansion of other dog park facilities throughout the growing
city.
B. Mr. David Lander, representing the Silverhawk Area Coalition, expressed his
appreciation to the City Council for its efforts with studying the annexation issue, noting that he
would be anxiously looking forward to being part of the City of Temecula.
CITY COUNCIL REPORTS
A. Mayor Pro Tem Washington wished the public a happy and safe 4th of July. On behalf of
the Public Traffic Safety Commission, Mayor Pro Tem Washington reminded the public not
leave children or pets in vehicles.
B. Council Member Naggar noted that due to the continued anxiety throughout the
community with regard to the Liberty Quarry Project, he asked if it would be possible to request
information with regard to challenging such an ordinance with a ballot measure.
In response to Council Member Naggar's question, City Attorney Thorson noted that with the
concurrence of City Council, staff could bring forward a report with information of what the
method would be for challenging such an ordinance and what criteria would be for necessary to
pursue a ballot measure.
Referencing a time line for the Environmental Impact Report (EIR) with regard to the Liberty
Quarry Project, City Manager Nelson noted that staff will contact the County of Riverside
Planning Department to get an update as to when the Environmental Impact Report will be
completed.
C. Council Member Edwards noted that she had an opportunity to attend the Redhawk
Community Dog Park, and stated that it is clean, fairly quiet, and has been very popular.
D. Council Member Comerchero thanked staff for its quick response to the implementation
of the Redhawk Community Dog Park.
Advising that the Riverside Transit Agency (RTA) link service has been up 75%, Council
Member Comerchero thanked Mayor Roberts for his efforts in getting a second bus on line.
R\M inutes\062706
2
E. With regard to Indian Gaming, Mayor Roberts announced the following:
D That the City of Temecula will be receiving $4,246,999.06 to complete the 1-15
lower SR-South Interchange Ultimate Improvements Project
D That the City will be receiving $151,627 for additional police personnel who will
be deployed around Pechanga Parkway
D That the City will be receiving $183,000 for a closed-circuit television camera for
traffic monitoring which will be installed on Pechanga Parkway from the Casino to
lower 79-South
D That the City will be receiving $400,000 for dual right-turn lanes on Highway 79
South to southbound Pechanga Parkway.
The City Council thanked Mayor Roberts for his efforts in working with the Pechanga Tribe.
CONSENT CALENDAR
1 Standard Ordinance and Resolution Adootion Procedure
RECOMMENDATION:
1 .1 Motion to waive the reading of text of all ordinances and resolutions included in the
agenda.
2 Minutes
RECOMMENDATION:
2.1 Approve the minutes of May 23, 2006;
2.2 Approve the minutes of June 13,2006.
3 Resolution aoorovinc List of Demands
RECOMMENDATION:
3.1 Adopt a resolution entitled:
RESOLUTION NO. 06-55
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA, CALIFORNIA, ALLOWING CERTAIN CLAIMS
AND DEMANDS AS SET FORTH IN EXHIBIT A
4 Fire Station 73 Transfer of Title
4.1 Approve transfer of title for Fire Station 73 by authorizing the City's designee to
execute the necessary documents to complete the conveyance of said property.
R\M inutes\062706
3
5 California Deoartment of Justice - Druc and Alcohol Analvsis/Fincerorintinc
RECOMMENDATION:
5.1 Approve a three year agreement with the California Department of Justice in the
amount of $210,000 for fingerprinting services;
5.2 Approve an open term agreement with the California Department of Justice for drug
and alcohol analysis and an annual expenditure of $28,000 plus a 10% contingency
in FY 06/07.
6 First Amendment to Acreement for Law Enforcement Services
RECOMMENDATION:
6.1 Approve the first amendment to the agreement for law enforcements services
between the County of Riverside and the City of Temecula to include hiring one
additional Patrol and four Community Service Officers.
7 Acreement for Contract Insoection Services for P & D Consultants
RECOMMENDATION:
7.1 Approve an agreement for consultant services with P & D Consultants in an amount
not to exceed $156,000.
8 Acreement for Consultinc Services between the Citv of Temecula and Communitv Works
Desicn Grouo
RECOMMENDATION:
8.1 Approve the Contract with Community Works Design Group to perform landscape
plan check and inspection services in the amount of $100,000.
9 Professional Services Acreement for Geotechnical and Material Testinc Services for Verizon
Fiber Ootic Proiect for Fiscal Year 2006-2007
RECOMMENDATION:
9.1 Approve a Professional Services Agreement with LGC Geotechnical Consulting in
the amount of $86,250.00 to provide 16 hours per week of geotechnical & material
testing services for the Verizon Fiber Optic Project for FY2006-2007 and authorize
the Mayor to execute the agreement;
9.2 Approve an appropriation of $86,250.00 from General Fund Reserves to fully fund
this project.
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10 Professional Landscaoe Plan Check and Insoection Services Acreements for Fiscal Year
2006-2007:
RECOMMENDATION:
10.1 Approve the agreement with Community Works Design Group in the amount of
$60,000.00 to provide as needed landscape plan check and inspection services;
10.2 Approve the agreement with Kobata Associates, Inc., in the amount of $60,000.00
to provide as needed landscape plan check and inspection services;
10.3 Authorize the Mayor to execute the agreements.
11 Award the Construction Contract for Rancho Vista Road Sidewalk Proiect - Proiect No.
PW05-01
RECOMMENDATION:
11.1 Award a construction contract for the Rancho Vista Road Sidewalk, Project No.
PW05-01 to Elite Bobcat Service, Inc. in the amount of $188,888.00 and authorize
the Mayor to execute the contract;
11.2 Authorize the City Manager to approve contract change orders not to exceed the
contingency amount of $18,888.80, which is equal to 10% of the contract amount;
11.3 Approve an acceleration of $150,000.00 from the Capital Improvement Budget for
the FY2006-2007 to the current FY2005-2006 budget to cover the administration
and construction costs.
12 Award the Construction Contract for Traffic Sicnallnstallation. Jefferson Avenue and
Sanborn Avenue. and Redhawk Parkwav and Overland Trail/Paseo Parallon Intersections -
Proiect No. PW05-07 and Proiect No. PW05-08
RECOMMENDATION:
12.1 Award a construction contract for Traffic Signal Installations, Jefferson Avenue and
Sanborn Avenue, and Redhawk Parkway and Overland Trail/Paseo Parallon
Intersections, Project No. PW05-07 and 05-08 to HMS Construction, Inc. in the
amount of $328,000.00 and authorize the Mayor to execute the contract;
12.2 Authorize the City Manager to approve contract change orders not to exceed the
contingency amount of $32,800.00, which is equal to 10% of the contract amount;
12.3 Approve an acceleration of $141 ,651.00 programmed for FY2006-2007, to fully fund
the HMS Construction, Inc. contract and the project contingency.
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13 Fourth Amendment to Contract Acreement for On-Call Traffic Sicnal Maintenance Services
for Fiscal Year 2006-2007
RECOMMENDATION:
13.1 Approve the Fourth Amendment to the Contract Agreement with Republic Electric to
perform additional On-Call Traffic Signal Maintenance Services and traffic related
projects for Fiscal Year 2006-2007, for an amount not to exceed $100,000.00 and
authorize the Mayor to execute the agreement.
14 Enqineerinc Plan Check. Mao and Lecal Descriotion Review for Fiscal Year 2006-2007 :
KRW & Associates
RECOMMENDATION:
14.1 Approve the agreement for Engineering Plan Check, Map and Legal Description
Review for Fiscal Year 2006-2007 with KRW & Associates for an amount not to
exceed $35,000.00, and authorize the Mayor to execute this agreement.
15 Voter Aooroved Measure C Annual Soecial Tax Levv
RECOMMENDATION:
15.1 Adopt a resolution entitled:
RESOLUTION NO. 06-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL
YEAR 2006-2007 TO PROVIDE FOR RECREATION AND HUMAN SERVICES
PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF
PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING,
AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS
16 Acceotance of Grant Deed for Ooen Soace Lot 9 of Tract 29133
RECOMMENDATION:
16.1 Authorize acceptance of the Grant Deed for Open Space Lot 9 of Tract 29133 and
direct staff to proceed with the necessary actions to cause the deed to be recorded.
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17 Resolution Adootinc FY 2006-2007 Solid Waste Rates
RECOMMENDATION:
17.1 Adopt a resolution entitled:
RESOLUTION NO. 06-57
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING SOLID WASTE RATES FOR FISCAL YEAR 2006-2007
18 Arts Council of Temecula Vallev Soecial Events Communitv Grant Acreement
RECOMMENDATION:
18.1 Approve a Special Events Community Grant Agreement between the City of
Temecula and the Arts Council of Temecula Valley in the amount of $32,000.
19 Librarv Furnishincs Purchase
RECOMMENDATION:
19.1 Approve a purchase from Library Design Group in the amount of $150,208.08 plus a
10% contingency for library furnishings in the public areas of the Temecula Public
Library;
19.2 Approve a purchase from Yamada Enterprises in the amount of $45,125.70 plus a
10% contingency for children's library furnishings and adult lounge chairs in the
public areas of the Temecula Public Library and authorize the City Manager to
execute the purchase agreement.
20 Riverside Countv Librarv Contract Amendment NO.9
20.1 Approve Amendment NO.9 to the Agreement to Provide Library Services (Additional
Staff) ;
20.2 Authorize the expenditure of an amount not to exceed $50,000 to fund the
Temecula Library Volunteer Coordinator half-time position and to subsidize funding
to maintain the Senior Reference Librarian and Reference Librarian positions for the
first four (4) months of fiscal year 2006-07.
MOTION: Council Member Naggar moved to approve the Consent Calendar. Council Member
Comerchero seconded the motion and the electronic vote reflected unanimous approval.
At 7:34 P.M., the City Council convened as the Temecula Community Services District and the
Temecula Redevelopment Agency. At 7:45, the City Council resumed with regular business.
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PUBLIC HEARING
30 Aoorove the Old Town Civic Center Master Plan. Aoorove a Miticated Necative Declaration.
and Authorize the Desicn for Phase 10ld Town Infrastructure Imorovements
RECOMMENDATION:
30.1 Adopt a Mitigated Negative Declaration for the Environmental Assessment for the
Old Town Civic Center Master Plan;
30.2 Approve the Old Town Civic Center Master Plan and authorize staff to proceed with
the design phase of the Phase 1 Old Town Infrastructure Improvements.
By way of a PowerPoint presentation, Deputy City Manager Thornhill expressed his enthusiasm
with the vision of the proposed Old Town Civic Center project, clarifying site location, public
parking/parking structure, public plaza/parks/open spaces, property acquisitions, Old Town
Specific Plan, visitor generation, visibility from the Interstate 15, and configuration of the
property.
At this time, Mr. Thornhill introduced the project architects - Les Melburg, Mike Lusso, and
Dave Rogers. Mr. Melburg proceeded with a detailed description of the concept master plan,
commenting on the following:
D Site boundary/site topography
D Accessibility/visibility of the plaza/open space
D Landscaping
D Parking/parking structure
D Water features
Further commenting on the proposed project by way of a PowerPoint presentation, Mr. Mike
Luzo addressed the following:
D Phasing/sequencing of the project
D Phase I
o Site preparation
o Undergrounding of utilities
o Site utility infrastructure work
o Public plaza spaces (at gradel/parking structure (480 spaces)
o City Plaza
o Site work necessary to facilitate later construction of the retail/commercial
buildings
Deputy City Manager Thornhill noted that with regard to the Mitigated Negative Declaration, it
was determined that there would be no significant environmental impacts associated with the
proposed project; that the document was sent out for comments; that only one comment was
received; and that staff has responded to the comment. In closing, Mr. Thornhill requested the
Council's approval of the Mitigated Negative Declaration for Phase I of the project; adopt a
resolution approving the Mitigated Negative Declaration; approve the Old Town Civic Center
Master Plan; and authorize staff to proceed with Phase I Old Town Infrastructure Improvement
Design work.
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City Manager Nelson reiterated that the proposed project will be adding 480 parking spaces to
the Old Town area and that those spaces will be available during evening hours and weekends
and, thereby, addressing parking concerns and increasing overall parking in Old Town by 1/3;
advised that a comprehensive parking study will be prepared for Old Town; and noted that had
the City not acquired the properties to support the Civic Center Master Plan, those properties
would have been developed pursuant to the Old Town Specific Plan (Tourist/Retail) and,
therefore, would have generated three times the number of traffic trips that are currently being
proposed for the Civic Center Master Plan. Mr. Nelson thanked Mayor Roberts and Council
Member Comerchero for their efforts as members of the Old Town Civic Center Ad Hoc
Subcommittee as well as Principal Planner Brown, Principal Engineer Butler, Redevelopment
Director Meyer, the architectural team (Nichols, Melburg, and Rossetto), and recognized Deputy
City Manager Thornhill for his vision.
At this time, Mayor Roberts opened the public hearing.
Needing to plan for an economically viable Old Town, Mr. AI Rattan, Temecula, questioned
whether the proposed project will meet the future parking needs of Old Town, noting that the
City Council, at this time, does not have the information available to make that determination.
During his discussion, Mr. Rattan noted and requested the following:
D That Keyser Marston be retained to study the economic viability of Old Town
D That a traffic engineer be retained to complete an evaluation of the current/overall future
Old Town parking needs
D That the proposed parking structure will not ensure the economic success of Old Town
In response to Council Member Naggar, Mr. Rattan reiterated that a parking study should be
completed to determine if the proposed parking structure will benefit the Civic Center and Old
Town and that such study address overall parking in Old Town, not just for the proposed project,
viewing the proposed project as an integral part of the parking needs. In closing, Mr. Naggar
questioned how Mr. Rattan's request relates to the proposed project. Further clarifying his
request, Mr. Rattan stated that the Master Plan for the parking structure should be permitted to
be modified should it be determined that the parking structure may require modification to
accommodate parking needs in Old Town.
There being no additional speakers, the public hearing was closed.
For Council Member Naggar, City Manager Nelson confirmed that the proposed project will
mitigate its parking impacts; that the parking structure would be available for Old Town in the
evening hours as well as the weekends. With regard to the parking study, Mr. Nelson clarified
that the City will be completing a parking study for the entire Old Town area, not just for the
Civic Center. With regard to parking, Mr. Nelson noted that the proposed Master Plan has
addressed parking concerns and, therefore, will be addressed as the first component of this
project.
Until recently, Mr. Thornhill advised that there were no parking requirements for development in
Old Town; that the proposed project will provide 480 parking spaces but that, in the past, no
other developments were required to build parking spaces; that the ordinance has been
modified but only with regard to the residential component; and that currently in the Old Town
Specific Plan, there are no parking requirements.
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City Attorney Thorson directed the Council's attention to the responses to the comments made
in the letter from the First and Front Company (owner of the Stampede property), raising
concern with regard to parking and reiterated that the Negative Declaration only pertains to the
Civic Center project and not with Old Town as a whole and that all parking needs of the Civic
Center will be met plus the abundance of additional parking that will benefit Old Town through
evening parking and weekend parking availability through the parking structure.
Strongly supporting the proposed project, Council Member Comerchero recommended that the
City Council approve this project and thanked those involved in this process.
Addressing the parking aspect of this project, Mayor Pro Tem Washington noted that it has
been defined that there is no parking problem for businesses in Old Town; that the impacts of
the proposed project will be mitigated; that there is no parking requirement for development in
Old Town; that the proposed project will be over parked; that parking issues have been
addressed; and that the proposed project will benefit the entire community and, therefore,
relayed his support of approval.
Stating that the proposed project will appropriately reflect the vIsion of this and previous
Councils, Council Member Edwards relayed her support of this project.
Complimenting the Old Town Civic Center Ad Hoc Subcommittee (Mayor Roberts and Council
Member Comerchero) on a job well done, Council Member Naggar concurred with Council
Member Edwards' comment that the current synergy in Old Town is exactly what was planned
by the previous Councils as well the current. Puzzled with Mr. Rattan's comments as well as
those of the letter, Mr. Naggar relayed his support of the project.
As a member of the Old Town Civic Center Ad Hoc Subcommittee, Mayor Roberts relayed his
delight with the experience and commended the architectural firm that was hired to design this
Civic Center.
MOTION: Council Member Naggar moved to approve staff's recommendation, including the
approval of the Mitigated Negative Declaration for Phase I of the project; the adoption of
Resolution No. 06-58, approving the Mitigated Negative Declaration; the approval of the Old
Town Civic Center Master Plan; and authorizing staff to proceed with Phase I Old Town
Infrastructure Improvement Design work. The motion was seconded by Council Member
Comerchero and electronic vote reflected unanimous approval.
31 Cable Television Franchise Acreement with Verizon California. Inc.
RECOMMENDATION:
31.1 Conduct a public hearing to gather public input on the proposed cable franchise
agreement between the City and Verizon California, Inc. ("Franchise Agreement")
and to consider the impacts of the proposed Franchise Agreement, as required by
California Government Code S 53066.3, 47 U.S.C. S 541 (a), and other applicable
provisions of law, as well as any applicable provisions of existing franchises;
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31.2 Consider this staff report that sets forth an analysis, conclusions, and
recommendations concerning each of the factors set forth in California Government
Code 353066.3, 47 U.S.C. 3 541 (a), and other applicable provisions of law, as well
as any applicable provisions of existing franchises, and recommends that the City
Council approve the proposed Franchise Agreement;
31.3 Adopt a resolution entitled:
RESOLUTION NO. 06-59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING AND AUTHORIZING THE EXECUTION OF A NONEXCLUSIVE
CABLE FRANCHISE AGREEMENT BElWEEN THE CITY AND VERIZON
CALIFORNIA, INC.
Assistant City Manager O'Grady reviewed the staff report (as per agenda material), highlighting
the specific of the agreement as well as the differences between the current Adelphia
agreement and the proposed Verizon agreement; recommended approval of the agreement;
and thanked Mayor Pro Tem Washington, the City's negotiating team, and the Verizon
representatives on a job well done.
As well recognizing the City team and the Verizon team on itscooperative efforts, Mayor Pro
Tem Washington extended his appreciation of those efforts.
At this time, Mr. O'Grady introduced Mr. Scott Holbrook, Verizon representative, who, by way of
a video, provided an overview of the FiOS TV System as proposed for the City, noting the
following:
D That the local television station will be aired on Channel 26 and should be functioning
within the next couple of months
D That if approved, the cable service will be launched to the residents within the next few
weeks
At this time, the public hearing was opened.
Living in the City of Temecula, Mr. Jerry Belmudes, representing Verizon, relayed his
excitement with the future services offered by Verizon and requested the Council's approval of
this agreement.
Ms. Alice Sullivan, representing the Temecula Valley Chamber of Commerce, as well expressed
support of the proposed agreement, improving services, prices, and technology for its residents.
There being no additional speakers, the public hearing was closed.
Commenting on the new realm of possibilities for the residents if this agreement were approved,
Council Member Comerchero viewed competition as an advantage to the residents and,
therefore, expressed his support of the agreement.
As well relaying her support of the competition, Council Member Edwards expressed her
support of the recommendation.
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In response to Council Member Edwards, Assistant City Manager O'Grady advised that Verizon
does recognize the value of providing television coverage service to the business community.
Elaborating in more detail, Mr. Holbrook noted that Verizon FiOS was designed to be a
residential product but that options are being explored to expand FiOS TV and data services to
businesses.
Viewing competition beneficial to the residents, Mayor Pro Tem Washington expressed his
support of the recommendation.
MOTION: Council Member Naggar moved to approve staff recommendation. The motion was
seconded by Mayor Pro Tem Washington and electronic vote reflected unanimous approval.
COUNCIL BUSINESS
32 Nicolas Vallev Soecial Studv (at the recuest of Mavor Pro Tem Washincton)
RECOMMENDATION:
32.1 Appoint two members to a Council Sub-Committee and provide direction to staff on
land uses and infrastructure in the Nicolas Valley.
Faced with some infrastructure challenges in a major section of the community, Mayor Pro Tem
Washington requested the Council's support to move in a direction to study this issue and,
therefore, the recommendation of the formation of a Subcommittee.
Commenting on the changes that Nicolas Valley has experienced, Ms. Jo Subik, Temecula,
representing the Liefer Road Committee, noted that changes are needed in order for Nicolas
Valley to cohabitate with the rest of Nicolas Valley and the City; requested that immediate
changes such as the paving of the roads and a solution to the watershed issues caused by
unmonitored changes and a property density change from 21/2 acres to 1 acres.
Ms. Alice Juarez, representing Liefer Road Committee, was no longer in attendance to speak on
the issue.
Concurring with Ms. Subik's comments, Mr. Kevin Higgins, advised that originally approximately
30% of the residents of Liefer Road supported the potential land use and infrastructure
changes; that currently 70% to 75% support the potential changes; and expressed support of
the formation of a Subcommittee.
Relaying her and many other residents excitement with the formation of a subcommittee, Ms.
Linda Beaudain, Wildomar, owner of property in Liefer Valley, thanked the City Council
Members for listening to the residents' concerns.
Noting that in order to proceed in a beneficial manner, Mayor Pro Tem Washington commented
on the need for compromise and offered to serve on the Subcommittee.
Commenting on his recently gained knowledge on flood control, Mayor Roberts expressed his
interest in serving on the Subcommittee.
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Council Member Naggar encouraged the Subcommittee to address the following:
D current/proposed density
D requisite design guidelines
D one-acre pads
D density increase on the other side of Nicolas Road
MOTION: Council Member Comerchero moved to appoint Mayor Roberts and Mayor Pro Tem
Washington to the Nicolas Valley Special Study Subcommittee. The motion was seconded by
Council Member Edwards and electronic vote reflected unanimous approval.
DEPARTMENTAL REPORTS
33 Fire Deoartment 2005 Year End Statistics
No additional comment.
34 Planninc Deoartment Monthlv Reoort
No additional comment.
35 Economic Develooment Deoartment Monthlv Reoort
No additional comment.
36 Police Deoartment Monthlv Reoort
No additional comment.
37 Public Works Deoartment Monthlv Reoort
No additional comment.
38 Buildinc and Safetv Deoartment Monthlv Reoort
No additional comment.
39 Citv Council Travel/Conference Reoort - Mav 2006
No additional comment.
CITY MANAGER'S REPORT
No additional comment.
CITY ATTORNEY'S REPORT
City Attorney Thorson advised that he had no action items to report under Closed Session.
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ADJOURNMENT
At 9:28 P.M., the City Council meeting was formally adjourned to Tuesday, July 11, 2006, at
5:30 P.M., for a Closed Session with the regular session commencing at 7:00 P.M., in the City
Council Chambers, 43200 Business Park Drive, Temecula, California.
Ron Roberts, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
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MINUTES OF A REGULAR MEETING
OF
THE TEMECULA CITY COUNCIL
JULY 11, 2006
The City Council convened its regular meeting at 7:02 p.m., on Tuesday, July 11, 2006, in the
City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula,
California, was convened.
Present:
5
Council Members:
Comerchero, Edwards, Naggar, Washington, and
Roberts
Absent:
o
Council Members:
None
PRELUDE MUSIC
The Prelude Music was provided by Great Oak Woodwind Ensemble.
Council Member Edwards proudly announced that Great Oak Woodwind Ensemble was
selected to perform at Fiesta Bow/ 2006.
INVOCATION
The invocation was given by Pastor Treadway of Rancho Community Church.
PLEDGE OF ALLEGIANCE
The pledge of allegiance was presented by Council Member Comerchero.
PRESENTA TIONS/PROCLAMA TIONS
Worldwide Paceant Dav Proclamation
Mayor Roberts proclaimed July 13, 2006, to be Worldwide Pageant Day in the City of Temecula.
In appreciation of the proclamation, Ms. Horning, Worldwide Ambassador, thanked the City
Council for its recognition
Jazz Month Proclamation
Whereas, the American Jazz Festiva/ is celebrated every July in the City of Temecula, Mayor
Roberts, on behalf of the City Council, proclaimed July to be Jazz Month.
Mr. Jon Laskin, representing the International Jazz Festiva/, thanked the City Council for the
proclamation and its support, and presented the Council with a platter of recognition.
Council Member Naggar gave thanks to Mr. Laskin with regard to his efforts and contribution to
music and festivals for the City of Temecula.
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PUBLIC COMMENTS
A. Mr. Gary Youmans, representing the Economic Development Corporation (EDC),
presented the City Council with a first place EDC Golf Municipal Trophy for 2006.
CITY COUNCIL REPORTS
A. Council Member Comerchero informed the audience that he had an opportunity to
attend a performance at the Community Recreation Center (CRC), and advised that the
Community Services Department is currently hosting many great concerts and movies during
the summer months, and encouraged the public to take advantage of the free performances and
shows.
Referencing a fire on the southern end of town, Council Member Comerchero gave
thanks to the California Highway Patrol (CHP) for its quick and efficient control of the traffic on
the Highway 15.
B. Thanking Director of Community Services Parker and staff for the 4th of July events,
Council Member Edwards stated that it was another great celebration, and advised that the four
representatives from the USS Ronald Reagan that participated in the parade stated that they
were very well received by the residents of Temecula.
CONSENT CALENDAR
1 Standard Ordinance and Resolution Adootion Procedure
RECOMMENDATION:
1 .1 Motion to waive the reading of the text of all ordinances and resolutions included in
the agenda.
2 Resolution aoorovinc List of Demands
RECOMMENDATION:
2.1 Adopt a resolution entitled:
RESOLUTION NO. 06-60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA,
CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH
IN EXHIBIT A
3 Citv Treasurer's Reoort as of Mav 31. 2006
RECOMMENDATION:
3.1 That the City Council receive and file the City Treasurer's Report as of May 31,
2006.
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2
4 Grant of Easement to Rancho California Water District for the Installation of a Groundwater
Monitorinc Well within Pala Communitv Park
RECOMMENDATION:
4.1 Adopt a resolution entitled:
RESOLUTION NO. 06-61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING A GRANT OF EASEMENT WHEREBY CITY GRANTS TO RANCHO
CALIFORNIA WATER DISTRICT AN EASEMENT FOR RIGHT OF ACCESS TO A
PROPOSED GROUNDWATER MONITORING WELL AT PALA COMMUNITY
PARK
4.2 Direct City Clerk to forward the approved Grant of Easement to Rancho California
Water District for their acceptance and recordation.
5 Aooroval of Citv/Countv Acreement for Imorovements to Butterfield Stace Road
RECOMMENDATION:
5.1 Approve the City County Agreement for the Widening of and Improvements to
Butterfield Stage Road and authorize the Mayor to execute the Agreement.
6 Aoorove a fourth amendment for olan review services and a new acreement for FY
2006/2007~
RECOMMENDATION:
6.1 Approve a fourth amendment to the agreement for Consulting Services with Esgil
Corporation for Plan Check Services which includes an additional appropriation in
the amount of $82,500 to complete Fiscal Year 2005/2006;
6.2 Approve an agreement for Consulting Services with Esgil Corporation to provide
Plan Check Services for Fiscal Year 2006/2007 in the amount of $375,000.
7 General Maintenance Exoenditure with Quaid Temecula Harlev-Davidson
RECOMMENDATION:
7.1 Approve the expenditure of $7,000 in FY 05/06 with Quaid Temecula Harley-
Davidson for repair and maintenance of Police motorcycles;
7.2 Approve an annual expenditure of $35,000.00 plus a 10% contingency in FY 06/07
with Quaid Temecula Harley-Davidson for repair and maintenance of Police
motorcycles.
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8 Grant of Easement to Rancho California Water District for the Puroose of Correctinc a
Previouslv Recorded Easement located within Pala Communitv Park
RECOMMENDATION:
8.1 Adopt a resolution entitled:
RESOLUTION NO. 06-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING A GRANT OF EASEMENT TO RANCHO CALIFORNIA WATER
DISTRICT FOR THE PURPOSE OF CORRECTING A PREVIOUSLY RECORDED
EASEMENT LOCATED WITHIN PALA COMMUNITY PARK
8.2 Direct City Clerk to forward the approved Grant of Easement to Rancho California
Water District for their acceptance and recordation.
9 First Amendment to the Acreement with the Friends of the Children's Museum
RECOMMENDATION:
9.1 Approve the First Amendment to the Agreement between the City of Temecula and
the Friends of the Children's Museum for the operation of the Children's Museum
gift shop;
9.2 Accept certain in-kind services as payment in full of the license fee obligation for the
Gift Shop.
MOTION: Council Member Comerchero moved to approve the Consent Calendar. Mayor Pro
Ter\1\\lashington seconded the motion and electronic vote reflected approval with the exceotion
of Council Member Comerchero and Council Member Edwards who abstained from Item NO.9.
At 7:22 p.m., the City Council convened as the Temecula Community Services District and the
Temecula Redevelopment Agency. At 7:25, the City Council resumed with regular business.
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4
PUBLIC HEARING
15 Aooeal of Planninc Commission Denial of Planninc Aoolication No. PA05-0314 for a Minor
Conditional Use Permit and Public Convenience and Necessitv Findincs to Sell Alcohol
within a 16.836 Scuare Foot Retail Facilitv (Rite Aid) to be located within the Rancho
Temecula Town Center at the northeast corner of Winchester Road and Nicolas Road
RECOMMENDATION:
15.1 Should the City Council wish to approve Planning Application No. PA05-0314, a
Minor Conditional Use Permit and Public Convenience or Necessity Findings, the
City Council should adopt a resolution entitled:
RESOLUTION NO. 06-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA
APPROVING PLANNING APPLICATION NO. PA05-0314, A MINOR
CONDITIONAL USE PERMIT AND PUBLIC CONVENIENCE OR NECESSITY
FINDINGS TO ALLOW FOR THE SALE OF BEER, WINE, AND DISTILLED
SPIRITS (TYPE 21 LICENSE, OFF-SALE GENERAL) FROM AN APPROVED
16,836 SQUARE FOOT COMMERCIAL BUILDING TO BE LOCATED WITHIN
THE RANCHO TEMECULA TOWN CENTER
Director of Planning Ubnoske stated that the application before the Council would be an appeal
of the Planning Commission's denial of a Minor Conditional Use Permit (CUP), and a Finding of
Public Convenience or Necessity. Noting a correction in staff's report, Ms. Ubnoske stated that
in discussion with Alcohol Beverage Control (ABC) today, July 11, 2006, it was discovered that
ABC had assigned the wrong Census Tract to the proposed project; and that the proposed
project would not be in an area of over concentration.
At this time, the appellant requested that the City Council overturn the Planning Commission's
recommendation of denialbased on the following:
D That Rite Aid would be consistent with the City's General Plan and Development Code
D That the proposed use would be located 500-feet away from any sensitive use
D That the Temecula Valley School District received notice of the request to sell alcohol
and voiced no concerns
D That there were no citizens that spoke either in support or opposition when it went to
Planning Commission hearing on April 19, 2006
D That the Planning Commission previously approved a Finding of Public Convenience or
Necessity for a Beverages & More store located within the same shopping center.
Responding to Council Member Naggar's question, Director of Planning Ubnoske stated that the
Planning Commission made the finding of public health and safety; that it was the opinion of the
majority of the Planning Commission that the proximity of the proposed use would result in the
corner of Winchester Road and Nicolas Road becoming a hangout for teenagers; and that the
sale of alcohol across the street from any high school should not be permitted.
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5
In response to Council Member Naggar's question, Commissioner Chiniaeff noted that the
concern would be that the Planning Commission would be approving a Minor Conditional Use
Permit (CUP) which would also include a Finding and Necessity; that looking at the Minor
Conditional Use Permit there would be some discretion; that the Commission would not
necessarily have to follow the requirements that would normally be followed for the typical ABC
approval; that it was his opinion that the proximity of the proposed use to the high school would
not be in the public's best interest.
At this time, the public hearing was opened.
Mr. Matthew Fagan, representing Rite Aid, offered the following comments:
D That the proposed Rite Aid store complies with the requirements of the City's
Development Code
D That the proposed use would be located over 500-feet from any public park, religious
institution, or school
D That the school district received public notice of the Planning Commission's hearing and
did not contact the City with any questions or concerns with the request to sell alcohol
D That Rite Aid would have an exemplary record in complying with state and local
regulations regarding the sale of alcohol
D That the Planning Commission approved a finding of Public Convenience or Necessity
for Beverages & More store located within the shopping center.
Mr. Peter Impala, Temecula, spoke in favor of the proposed project and noted that he would
view Rite Aid's sales as Public Convenience and Necessity.
Due to no additional speakers, the public hearing was closed.
COUNCIL DISCUSSION
With respect to the Planning Commission's decision to deny staff recommendation, Mayor Pro
Tem Washington stated that if the Minor Conditional Use Permit were to be abused, it could be
revoked; that he would be confident that if violations were to occur, the Police Department
would ensure proper action; and that due to the fact that the proposed use would not be in an
over concentrated area and would meet all the requirements of the City's Development Code,
he would be in favor of supporting the appeal.
Council Member Comerchero noted that it would be important that consistency and surety be
applied throughout the business community; advising that the Alcohol Beverage Control (ABC)
would have its regulations regarding the sale of alcohol set in place; and due to the fact that the
proposed Rite Aid store would meet the City's Development Code requirements, he would not
see any compelling reason to not approve staff recommendation.
Council Member Naggar asked what the difference would be between the sales of alcohol at
Beverages & More as opposed to sales of alcohol at Rite Aid.
R:\Minutes\071106
6
In response to Council Member Naggar's query, Commissioner Chiniaeff stated that the
Beverages & More was for the request for the Finding related to an alcohol beverage license;
that the Rite Aid was for the implementation of a Condition of Approval of the shopping center
which states that a Minor Conditional Use Permit would be required to sell alcohol in the center;
that the Beverages & More would be an extended distance from the high school; that the Rite
Aid would be directly across the street from the high school, advising that the proposed use may
have an adverse affect on the adjacent land uses.
Council Member Naggar relayed his difficulty in making a decision.
Understanding that the Census Tract would no longer be a concern, Council Member Edwards
noted that she would also not see any compelling reason to not approve staff recommendation
Considering that the Census Tract is not over concentrated and the proposed use would comply
with the requirements of the City's Development Code, Mayor Roberts stated that he would be
in favor of supporting the applicant's appeal.
Council Member Naggar suggested the following Conditions of Approval be imposed on the
applicant:
D That only 190-square feet be used for the sale of alcohol
D That no alcohol advertising be displayed on the windows of Rite Aid
D That the display of alcohol products or alcohol sales be restricted to the rear of the store
D That if there are more than three violations, the applicant would be required to return to
the Planning Commission for its due process
D That staff keep the Council apprised to the decoy program as it would relate to Rite Aid
(proposed location.)
MOTION: Council Member Comerchero moved to approve Item No. 15.2 subject to the
following Conditions of Approval: that 190-square feet of retail space be devoted to the sale of
alcohol in the rear of the store; that no signage of alcohol be displayed on the windows; that the
applicant return to the Planning Commission if there are more than three violations. Mayor Pro
Tem Washington seconded the motion. (Additional discussion ensued prior to the vote;
see below.)
Council Member Edwards requested that the manager of Rite Aid establish a dialogue with the
Student Resource Officer (SRO) at Chaparral High to maintain open communication.
In response to Council Member Edwards' request, Mr. Matthew Fagan noted that the applicant
would be willing to establish open communication with the Student Resource Officer and accept
the previously mentioned Conditions of Approval.
At this time, the electronic vote for the previously made motion reflected unanimous
approval.
CITY MANAGER'S REPORT
No additional comment.
R:\Minutes\071106
7
CITY ATTORNEY'S REPORT
City Attorney
At 8:02 p.m., the City Council meeting was formally adjourned to Tuesday, July 25, 2006, at
5:30 P.M., for a Thorson advised that he had no action items to report under Closed Session.
ADJOURNMENT Closed Session with the regular session commencing at 7:00 P.M., in the City
Council Chambers, 43200 Business Park Drive, Temecula, California.
Ron Roberts, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
R:\Minutes\071106
8
I~-- .
,
II
ITEM NO.3
II
,
II
-
.
.
.
I
I
II
II
__. . I
Approvals
City Attorney
Director of Finance
City Manager
p..("""
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9~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
List of Demands
PREPARED BY:
Pascale Brown, Accounting Manager
Reta Weston, Accounting Specialist
Jada Yonker, Accounting Specialist
RECOMMENDATION:
That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 06-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS
AS SET FORTH IN EXHIBIT A
BACKGROUND: All claims and demands are reported and summarized for
review and approval by the City Council on a routine basis at each City Council meeting.
The attached claims represent the paid claims and demands since the last City Council
meeting.
FISCAL IMPACT: All claims and demands were paid from appropriated funds or
authorized resources of the City and have been recorded in accordance with the City's
policies and procedures.
ATTACHMENTS:
Resolution and List of Demands
RESOLUTION NO. 06-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA ALLOWING CERTAIN CLAIMS AND
DEMANDS AS SET FORTH IN EXHIBIT A
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. That the following claims and demands as set forth in Exhibit A, on
file in the office of the City Clerk, have been reviewed by the City Manager's Office, and
that the same are hereby allowed in the amount of $2,869,077.68.
Section 2. The City Clerk shall certify the adoption of this resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 25 day of July , 2006.
Ron Roberts, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 06- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 25 day of July, 2006, by the
following vote:
AYES:
CONCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
I OF TEMECULA
,
I'T OF DEMANDS
07/06/2006 TOTAL CHECK RUN
07/13/2006 TOTAL CHECK RUN
I 07/13/2006 TOTAL PAYROLL RUN
ITOTAL LIST OF DEMANDS FOR 07/25/06 COUNCIL MEETING:
DISBURSEMENTS BY FUND:
CHECKS
001
120
165
190
192
193
194
196
210
280
300
320
330
340
001
165
190
192
193
194
196
280
300
320
330
340
GENERAL FUND
DEVELOPMENT IMPACT FUND
RDA LOW/MOD - 20% SET ASIDE
TEMECULA COMMUNITY SERVICES DISTRICT
TCSD SERVICE LEVEL B
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
TCSD SERVICE LEVEL 0
TCSD SERVICE LEVEL "L" LAKE PARK MAl NT.
CAPITAL IMPROVEMENT PROJECTS FUND
REDEVELOPMENT AGENCY - CIP PROJECT
INSURANCE FUND
INFORMATION SYSTEMS
SUPPORT SERVICES
FACILITIES
$
GENERAL FUND
RDA LOW/MOD - 20% SET ASIDE
TEMECULA COMMUNITY SERVICES DISTRICT
TCSD SERVICE LEVEL B
TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE
TCSD SERVICE LEVEL 0
TCSD SERVICE LEVEL "L" LAKE PARK MAl NT.
REDEVELOPMENT AGENCY - CIP PROJECT
INSURANCE FUND
INFORMATION SYSTEMS
SUPPORT SERVICES
FACILITIES
$
TOTAL BY FUND:
[
$
$
1,526,30509
3,20000
23,74915
389,10275
55,96295
146,79660
7,59578
12,48368
137,34877
17,15338
707.38
38,31203
3,469 33
29,68110
$
301,29793
5,79546
123,06468
124.17
6,09747
872.54
658.26
3,01449
1,25612
23,14471
3,52897
8,35489
$
1,196,36416
1,195,50383
477,20969
2,869,07768
2,391,86799
477,20969
2,869,07768
apChkLst Final Check List Page: 1
07/0612006 12: 12:49PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA
Check # Date Vendor Description Amount Paid Check Total
108669 07/06/2006 004064 ADELPHIA Jul high speed internet Sr Ctr 93.90
July high speed internet CW 55.95
Jul high speed internet TT 46.95 196.80
108670 07/06/2006 004855 BABER, GABRIELE TCSD instructor earnings 411.18
TCSD instructor earnings 54.60
TCSD instructor earnings 37.38 503.16
108671 07/06/2006 004262 BIO-TOX LABORATORIES Apr DUI Drug & Alcohol Screening 1,002.99
Apr DUI Drug & Alcohol Screening 05/06 354.60 1,357.59
108672 07/06/2006 010113 BLAS, JOHNNY Performance: Jazz Fest 7/8106 750.00 750.00
108673 07/06/2006 005071 CALIF ASSN OF PARKS Mb: TCSD Commissioners 165.00 165.00
108674 07/06/2006 005116 CALIF DEPT OF STATE 05/06 Ann'l Str Rept Preparation 1,520.86 1,520.86
CONTROLLER
108675 07/06/2006 000152 CALIF PARKS & RECREATION Mbrship: J Pelletier 014371 130.00
SOC
Mbrshp: K Harrington 024449 125.00 255.00
108676 07/06/2006 003021 CINGULAR WIRELESS 5/17/06-6/16/06 Ericsson Data Cards 1,419.48 1,419.48
108677 07/06/2006 010118 CUEVAS, FRANCISCO Refund: Tiny Tots Program 59.00 59.00
108678 07/06/2006 009592 DEL YTES MARKETPLACE & CAFE Food For Intemational Art Exhibition 2,500.00 2,500.00
INC
108679 07/06/2006 007057 DERNBACH, ESTHER MARIE TCSD instructor earnings 570.50
TCSD instructor earnings 114.10 684.60
108680 07/06/2006 010114 ELEGGUA PRODUCTIONS Performance: Jazz Fest 7/7/06 750.00 750.00
108681 07/06/2006 003747 FINE ARTS NETWORK Kiss Me Kate theater ticket sales 1,698.70 1 ,698.70
108682 07/06/2006 003946 G T ENTERTAINMENT 4th of July Announcer 150.00 150.00
108683 07/06/2006 000863 I PMA Membership: Agency 00031681 315.00 315.00
108684 07/06/2006 001186 IRWIN, JOHN TCSD instructor earnings 71.40 71.40
108685 07/06/2006 010014 JAM TALENT AGENCY entertain: Summer Concert Series 1,200.00 1,200.00
Page:1
apChkLst Final Check List Page: 2
07/0612006 12: 12:49PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108686 07/06/2006 002789 KIMCO STAFFING SERVICES INC temp help w/e 06/11 Wedeking 572.75
Temp help PPE 6/4/06 Wedeking 464.00 1,036.75
108687 07/06/2006 004412 LEANDER, KERRY D. TCSD instructor earnings 2,562.00
TCSD instructor earnings 259.00
TCSD instructor earnings 208.25
TCSD instructor earnings 199.50
TCSD instructor earnings 66.50 3,295.25
108688 07/06/2006 005090 LOS RANCHITOS HOME, Association dues: APN 922-190-035 1,100.00
OWNERS ASSOC.
Assocation dues: APN 922-140-010 1,100.00 2,200.00
108689 07/06/2006 001967 MANPOWER TEMPORARY temp help w/e 06/18 Hoof/Dankworth 1,368.80 1,368.80
SERVICES
108690 07/06/2006 007669 MILES, KATRINA TCSD Instructor Earnings 245.00 245.00
108691 07/06/2006 010116 MONTALVO, JOCELYN refund:level 3 swim lessons 40.00 40.00
108692 07/06/2006 000883 MONTELEONE EXCAVATING Install Security Fence:Campus Property 2,988.00 2,988.00
108693 07/06/2006 004522 MULLlGANS FAMILY FUN Summer Day Camp Excursion 6/22/06 1,414.71 1,414.71
CENTER
108694 07/06/2006 008548 ORANGE CO PERFORMING ARTS July 2 periormances:C.Museum 1,125.00 1,125.00
CTR
108695 07/06/2006 000249 PETTY CASH Petty Cash Reimbursement 843.32 843.32
108696 07/06/2006 009819 POBLANO, RENE A Aztec Dance Wrkshp:Thtr 6/24/06 1,500.00 1,500.00
108697 07/06/2006 010117 RAMOS, PEDRO refund:picnic shelter/Harveston Park 55.00 55.00
108698 07/06/2006 002176 RANCHO CALIF BUS PRKASSN Jul-Sep bus.pk assoc.dues:Diaz Rd 1,948.77
Jul-Sep bus.pk assoc.dues:City Hall 1,417.29
Jul-Sep bus.pk assoc.dues:Field Ops Ctr 1,169.26 4,535.32
108699 07/06/2006 000262 RANCHO CALIF WATER DISTRICT Various Water Meters 23,407.38
Jun 01-08-92010-0 Sports Complex 1,891.80
Various Water Meters: Fire Stn 84 346.26
Jun 01-04-10033-2 Margarita Rd 240.85 25,886.29
108700 07/06/2006 000418 RIVERSIDE CO CLERK & Apr release/copy fees:PW 24.00 24.00
RECORDER
Page2
apChkLst Final Check List Page: 3
07/0612006 12: 12:49PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108701 07/06/2006 000418 RIVERSIDE CO CLERK & Res ImplY Prgm:Menchaca 11.00 11.00
RECORDER
108702 07/06/2006 000418 RIVERSIDE CO CLERK & Res ImplY Prgm:Spera 11.00 11.00
RECORDER
108703 07/06/2006 000268 RIVERSIDE CO HABITAT Jun '06 K-Rat Payment 11,600.00 11,600.00
108704 07/06/2006 000873 ROBERTS, RONALD H. reimb:APTA Commuter Rail Cf 6/10-14 83.76
reimb:N.L.C. Steering Committee 6/21-25 57.34 141.10
108705 07/06/2006 004270 RUFFIAN SPECIALTIES hydraulic hose bag:Fire Stn 92 131.18 131.18
108706 07/06/2006 007113 RYLE, SHEILA H. TCSD Instructor Earnings 1,346.80
TCSD Instructor Earnings 327.60 1,674.40
108707 07/06/2006 009955 SALES & MARKETING FIT Prgm supplies:TCSD 338.13 338.13
STRATEGIES
108708 07/06/2006 009013 SISQUOC, LORENE A bskt weaving instructor:T.Mus 6/10/06 300.00 300.00
108709 07/06/2006 000824 SO CALIF ASSN OF Fy 06/07 City mbrshp dues 7,471.00 7,471.00
GOVERNMENTS
108710 07/06/2006 000537 SO CALIF EDISON Jun 2-00-397-5042 City Hall 9,461.85
Jun 2-00-397-5067 various mtrs 1,294.08 10,755.93
108711 07/06/2006 001212 SO CALIF GAS COMPANY Jun 091-085-1632-0 TES Pool 488.62 488.62
108712 07/06/2006 005244 SOCIETY FOR HUMAN mbrshp:811/06-7/31/07D.Lanier 160.00 160.00
RESOURCE MGM
108713 07/06/2006 000305 TARGET BANK BUS CARD SRVCS F.I.T. Program supplies:TCSD 177.82
F.IT Prgm supplies:TCSD 115.23
Tiny Tot Prgm supplies:TCSD 113.83
F.IT Prgm supplies:TCSD 85.46
Tiny Tot Prgm supplies:TCSD 60.61
4th of July supplies:TCSD 55.99 608.94
108714 07/06/2006 001919 TEMECULA SENIOR CTR & FOOD FY 05/06 Comm Svc Funding Award 5,000.00 5,000.00
BNK
108715 07/06/2006 000314 TEMECULA VALLEY MUSEUM INC Cowboy Poetrylrv1usic 11/5105:Thtr 200.00 200.00
108716 07/06/2006 006918 THORSON, TIM ee computer purchase prgm 1,337.30 1,337.30
Page:3
apChkLst
07/0612006
12: 12:49PM
Bank: union UNION BANK OF CALIFORNIA
Check # Date Vendor
108717 07/06/2006 009876 VAB LLC SEGWAY OF THE
DESERT
108718 07/06/2006 010112 VELASCO, EDMUND
108719 07/06/2006 010003 WALKER, TODD
108720 07/06/2006 010105 WEST COAST
PUBLISHERS/ZUCKER
Final Check List
CITY OF TEMECULA
(Continued)
Description
Amount Paid
Page: 4
Segway HT Police equipment
24,867.39
Check Total
4 Pedestrian Alerts for Segways
68.74
Periormance:Jazz Festival 7/8/06
750.00
TCSD Instructor Earnings
TCSD Instructor Earnings
338.80
136.50
registr:Mgmt Course D.Hazen 12/4-5/06
450.00
108721 07/06/2006 000621 WESTERN RIVERSIDE COUNCIL Jun '06 TUMF Payment
OF
931,293.10
108722 07/06/2006 008402 WESTERN RIVERSIDE COUNTY Jun '06 MSHCP Payment
138,077.00
Grand total for UNION BANK OF CALIFORNIA:
24,936.13
750.00
475.30
450.00
931,293.10
138,077.00
1,196,364.16
Page:4
apChkLst Final Check List Page: 1
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA
Check # Date Vendor Description Amount Paid Check Total
708 07/13/2006 000444 INSTATAX (EDD) State Disability Ins Payment 22,646.12 22,646.12
709 07/13/2006 000283 INSTATAX (IRS) Federal Income Taxes Payment 89,375.00 89,375.00
710 07/13/2006 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 23,582.92 23,582.92
SOLUTION
711 07/13/2006 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 110,032.64 110,032.64
RETIREMENT)
712 07/13/2006 000389 U S C M WEST (OBRA), OBRA - Project Retirement Payment 6,239.16 6,239.16
NATIONWIDE RETIREMENT
713 07/13/2006 000642 TEMECULA CITY FLEXIBLE Child Care Reimbursement Payment 8,924.03
Child Care Reimbursement Payment 0.00 8,924.03
714 07/13/2006 000245 PERS - HEALTH INSUR PREMIUM PERS Health Admin Cost Payment 67,576.95
Blue Shield HMO Payment 0.00 67,576.95
108723 07/13/2006 004594 2 HOT ACTIVEWEAR Lifeguard shirts & sweatshirts 2,813.30
Lifeguard shirts & sweatshirts 633.57 3,446.87
108724 07/13/2006 003552 AFLAC AFLAC Cancer Payment 2,331.80 2,331.80
108725 07/13/2006 004765 ACTIVE NETWORK INC, THE Refund:Apilado, Alexis:TaeKwonDo 25.00 25.00
108726 07/13/2006 004064 ADELPHIA 7/10-8/9 high speed internet City Hall 62.95 62.95
108727 07/13/2006 009896 ADVANCED INFRASTRUCTURE Jun GIS data based asset mgmt sys:Trffc 2,510.00 2,510.00
MGMT
108728 07/13/2006 003679 AEI CASC ENGINEERING May 06 WQMP plan check svcs 8,500.00
May 06 WQMP plan check svcs 2,324.98 10,824.98
108729 07/13/2006 009374 ALLEGRO MUSICAL VENTURES Theater piano tuning/maintain svcs 1,340.00 1,340.00
108730 07/13/2006 006915 ALLIE'S PARTY EQUIPMENT Street Painting Festival equip rental 847.14 847.14
108731 07/13/2006 009767 AL TA LOMA CHARTER INC Excursion bus:DayCamp-Mulligan's 647.67
Excursion bus:SMART-Air/Space Museum 540.23 1,187.90
Page:1
apChkLst Final Check List Page: 2
07/1312006 2:56:22PM CITY OF TEMECUlA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108732 07/13/2006 000747 AMERICAN PLANNING Membership: Brown, S. 048646 465.00
ASSOCIATION
Membership: West, Dale 160530 265.00
Membership: Kitzerow, C. 123672 240.00
Membership: Damko, C. 161407 240.00 1,210.00
108733 07/13/2006 003520 AMERICAN SOCIETY OF 2005 Old Town music license fee 537.00 537.00
COMPOSERS
108734 07/13/2006 008279 AMERICOMP IN FOSYSTEMS INC Computer supplies:HP Officejet 948.20
Computer Supplies: Docking stn 296.31 1,244.51
108735 07/13/2006 008732 ANSWER BAND INC, THE EntertainmentConcert Series 7/13 900.00 900.00
108736 07/13/2006 000101 APPLE ONE INC Temp help PPE 6/17 Gonzales 655.20
Temp help PPE 6/24 Gonzales 655.20
Temp help PPE 6/24 Kasparian 655.20
Temp help PPE 6/30 Kasparian 655.20
Temp help PPE 6/30 Nadine 546.00
Temp help PPE 6/30 Gonzales 524.16
Temp help PPE 6/24 Ruiz 327.60
Temp help PPE 6/24 Jepsen 218.40 4,236.96
108737 07/13/2006 004599 AQUARIUM OF THE PACIFIC SMART Excursion Admin tickets 366.00 366.00
108738 07/13/2006 001323 ARROWHEAD WATER INC Bottled wtr svcs @ City Hall 675.72
Bottled wtr svcs @ Mntc Fac 346.58
Bottled vvtr Svcs @ Crc/Aquatic 143.63
Bottled vvtr Svcs @ Theater 59.22
Bottled vvtr Svcs @ T.Museum 58.97
Bottled vvtr Svcs @ C.Museum 50.29
Bottled \l\ll:r Svcs @ Ch Aquatics 46.49
Bottled \l\ll:r Svcs @TesAquatics 43.27
Bottled \l\ll:r SVcs @ City Hall 42.01
Bottled vvtr Svcs @Tcc 14.17
Bottled \l\ll:r Svcs @ Skate Park 11.84 1,492.19
108739 07/13/2006 003376 ARTS COUNCil, THE Community cultural arts grant 10,000.00 10,000.00
108740 07/13/2006 010143 AWWAD, AZMI Refund: Security Depst: CRC 150.00 150.00
108741 07/13/2006 009908 BEADOR CONSTRUCTION CO June prgss: 79 S. median 53,350.39
INC
Retention June: 79 S median -5,335.04 48,015.35
108742 07/13/2006 002381 BEAUDOIN, LINDA Retirement Medical Payment 650.74 650.74
Page2
apChklst Final Check List Page: 3
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108743 07/13/2006 004262 BIO-TOX LABORATORIES Apr/May DUI Drug & Alcohol Screening 884.50 884.50
108744 07/13/2006 010129 BLACK, DEANNA Refund:level 2 SWim lessons/Brooke 50.00
Refund:level 2 SWim lessons/Gage 50.00 100.00
108745 07/13/2006 003222 BROCKMEIER, CAROL Retirement Medical Payment 650.74 650.74
108746 07/13/2006 007806 BROWN, HERMAN Reimb: Investigator Fraud Cf:4/9-13 660.00 660.00
108747 07/13/2006 006908 C C & COMPANY INC Summer concert series Prof. Clowns 500.00 500.00
108748 07/13/2006 010130 CAIRNS, KERRY Refund:level 6fT Swim lessons 40.00 40.00
108749 07/13/2006 005321 CALIF ASSOC OF CODE Regist:Comm Dev/Plan Ck trng:8125-26 130.00 130.00
108750 07/13/2006 005384 CALIF BAGEL BAKERY & DELI Refreshment: Council closed session 173.48 173.48
108751 07/13/2006 000638 CALIF DEPT OF CONSERVATION Apr-Jun 06 pmt:strong motion 13,973.62 13,973.62
108752 07/13/2006 004248 CALIF DEPT OF JUSTICE- May DU I Drug & Alcohol Screening 1,400.00 1,400.00
ACCTING
108753 07/13/2006 005116 CALIF DEPT OF STATE Taxes & Revenues Confirmation fee 100.00 100.00
CONTROLLER
108754 07/13/2006 004228 CAMERON WELDING SUPPLY Helium tanks refill/rental:TCSD 38.40 38.40
108755 07/13/2006 002534 CATERERS CAFE Refreshments:CM business meeting 79.07
Refreshments: Planning Comm Mtg 37.18 116.25
108756 07/13/2006 009640 CERTIFION CORPORATION 2- Unlimited access to the EPO 150.00 150.00
108757 07/13/2006 009539 CHARLES ABBOTT ASSOCIATES May Fire Prevo plan check review 23,439.00 23,439.00
INC
108758 07/13/2006 003628 CHUYS RESTAURANT Refreshments:4th of Jul wrkg staff 229.19 229.19
108759 07/13/2006 005417 CINTAS FIRST AID & SAFETY First aid supplies: PW Mntc vehicles 124.84 124.84
108760 07/13/2006 008546 COHEN, HARRY Reimb:Wstm Police/Fire Games:6122-23 501.85 501.85
Page:3
apChkLst Final Check List Page: 4
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108761 07/13/2006 004405 COMMUNITY HEALTH CHARITIES Community Health Charities Payment 150.00 150.00
108762 07/13/2006 001193 COMP USA INC Computer supplies:USB2 Readers 294.05 294.05
108763 07/13/2006 000447 COMTRONIX OF HEMET PW Utility Truck Mobile Radio 1,536.28
Laptop supplies:Prgm plug:Fire 200.42 1,736.70
108764 07/13/2006 010132 CONKLIN, MATTHEW Refund: Assessed livescan fee 34.00 34.00
108765 07/13/2006 002945 CONSOLIDATED ELECTRICAL Electrical supplies: Park sites 19.29 19.29
DIST
108766 07/13/2006 010125 COOK, DELIA Refund:Parent & Me Swim Lessons 40.00 40.00
108767 07/13/2006 002631 COUNTS UNLIMITED INC Citywide Traffic Count Data Collection 865.00 865.00
108768 07/13/2006 003986 COZAD & FOX INC Habitat for Humanity parcel maps 10,000.00
Habitat for Humanity parcel maps 1,240.00 11,240.00
108769 07/13/2006 010142 CRUZ, ANGELINA Refund: Sci Adv Camp 176.00 176.00
108770 07/13/2006 009831 D R HORTON AMERICA'S Refund:Ovrtime inspector trust acct 3,000.00 3,000.00
BUILDER
108771 07/13/2006 001393 DATA TICKET INC May prkg citation processing svcs 2,237.46 2,237.46
108772 07/13/2006 009592 DEL YTES MARKETPLACE & CAFE 7/16 Int'I Art Exhibition refreshments 5,101.50 5,101.50
INC
108773 07/13/2006 003945 DIAMOND ENVIRONMENTAL Portable restroom:4th of July Events 1,762.35
SRVCS
Portable restroom:4th of July Events 689.08 2,451.43
108774 07/13/2006 004294 DIVERSIFIED LANDSCAPE CO. Pal a Rd habitat restoration svcs 3,000.00 3,000.00
108775 07/13/2006 004192 DOWNS COMMERCIAL FUELING Fuel for City Vehicles: TCSD 1,834.67
INC
Fuel for City Vehicles:PW Mntc 1,586.82
Fuel for City Vehicles:PW/NPDES/CIP 612.94
Fuel for City Vehicles:Bldg&Safety 604.35
Fuel for City Vehicles:CIP 137.92
Fuel for City VehiclesTraffic 106.79
Fuel for City Vehicles:Code Enforcement 95.34 4,978.83
Page:4
apChkLst Final Check List Page: 5
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108776 07/13/2006 010121 ELI JOURNALS 1 yr subscription:\l\lindows Prof. IS 158.95 158.95
108777 07/13/2006 002438 ENGEN CONSULTANTS INC. May prgss pmtPauba Rd Phase II 14,027.85
May prgss pmtDiaz Rd Rehab Prgm 1,300.00 15,327.85
108778 07/13/2006 009981 ENVIRONMENTAL SPECIALTY Two 48' park benchesTCSD 1,050.00 1,050.00
PROD
108779 07/13/2006 005251 EQUIPMENT REPAIR SERVICE Mobile equip repair svcs:PW mntc 367.50
Mobile equip repair svcs:PWmntc 367.50 735.00
108780 07/13/2006 001056 EXCEL LANDSCAPE Jun Idscp svcs: Sports Parks 42,912.29
May Ldscp Svcs: Sports Parks 42,912.29
Jun Ldscp SVcs: South Slopes 32,834.98
May Ldscp Svcs: South Slopes 32,834.98
Jun Ldscp SVcs: North Slopes 24,155.34
May Ldscp Svcs: North Slopes 24,155.34
Jun Ldscp SVcs: Medians 9,735.12
May Ldscp Svcs: Medians 9,735.12
Jun Ldscp SVcs: City Facilities/Crc 7,779.64
Jun Ldscp SVcs:City Facilities/Crc 7,779.64
May Ldscp Impr: Vail Rh/O\lld/R.Hghld 1,883.99
Jun Ldscp Impr: C.Museum 1,185.28
May Ldscp Impr: Wellington Circle 380.57
May Ldscp Impr:Pechange Prkwy 255.17
May Ldscp Impr: Wellington Circle 245.34
May Ldscp Impr:Margarita/O\ffld Medians 193.17
May Ldscp Impr: \l\linchester Crk 174.30 239,152.56
108781 07/13/2006 000478 FAST SIGNS 2006 4th of July postersTCSD 12.93
Add't 2006 4th of July postersTCSD 12.93 25.86
108782 07/13/2006 000165 FEDERAL EXPRESS INC Jun 14-20 Express mail services 228.72
Jun 21-26 Express mail services 96.61 325.33
108783 07/13/2006 010131 FIGUEROA, RICARDO Refund: withdrew Fire inspection permit 245.00 245.00
108784 07/13/2006 005983 FIREFIGHTERS BOOKSTORE Fire Manuals:Ladders&Behaviors 360.93 360.93
108785 07/13/2006 000166 FIRST AMERICAN TITLE Lot Book Report: Thomsen, M. 75.00
COMPANY
Lot book report: Schwartz, Edwin 75.00 150.00
PageS
apChklst Final Check List Page: 6
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108786 07/13/2006 003347 FIRST BANKCARD CENTER
010151 ARRIBA GRILL GR: Oept team bldg refreshments 454.90
009746 SIGNS BY TOMORROW HP 80 Guage Aluminum 286.56
009763 TOXCO INC. HP 5 pk Recycle Big Green Boxes 266.00
002998 BRUNSWICK CAL OAKS BOWL GR: Oept team bldg activity 239.96
001256 MARRIOTT HOTEL RR Htl:SCAG RC Mt9:6/1-2106 187.73
007341 SOUTH COAST WINERY, INC. GY Refreshments:HR Teambuilding 77.27
006942 ONTARIO AIRPORT RR Prkg:SCAG RC Mtg:6/1-2/06 75.00
007023 HUNGRY HUNTER GY Refreshments:Business Mtg 59.90
001256 MARRIOTT HOTEL RR Meal:SCAG RC Mtg:6/1-2106 48.50
000871 HILTON RR Meal:APTA Comm Rail Cf:6/1G-14 45.97
007029 BLACK ANGUS GY Refreshments:Business Mtg 27.68
007051 RALPHS GY Public Safety trng supplies 8.60 1,778.07
108787 07/13/2006 001989 FOX NETWORK SYSTEMS INC Video Splitter for PO Mall Storefront 268.05 268.05
108788 07/13/2006 002982 FRANCHISE TAX BOARD Support Payment Case # 452379267 75.00 75.00
108789 07/13/2006 009097 FULL COMPASS SYSTEMS Theater Audio Equipment 1,208.83 1,208.83
108790 07/13/2006 000177 GLENNIES OFFICE PRODUCTS Misc office supplies:CM/Council/Eco 2,320.01
INC
Misc office supplies:SkatelAquaticsfTCC 1,063.08
Misc office supplies: Planning 994.63
Misc Office Supplies: City Clerk 933.06
Misc office supplies:Fire Oept 891.82
Misc office supplies: Bldg & Safety 624.76
Misc office supplies: Info Sys 591.21
Misc office supplies:FIT/OayCamp/Skate 430.07
Misc office supplies: Human Resources 409.86
Misc office supplies: ROA-low/Mod 105.63
Misc office supplies: PW/Eng. 67.11
Misc Office Supplies: Theater/Cultural 41.90 8,473.14
108791 07/13/2006 009153 GRACE OF TEMECULA VALLEY Refund:Picnic Shelter:Harveston Prk 150.00
Refund:Picnic Shelter:Harveston Prk 55.00 205.00
108792 07/13/2006 000711 GRAPHICS UNLIMITED 6,000 Theater Buck Slips 1,847.91
LITHOGRAPHY
5,000 Theater Brochure 1,674.44 3,522.35
Page:6
apChkLst Final Check List Page: 7
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108793 07/13/2006 000186 HANKS HARDWARE INC Hardware supplies:Sports 1,275.95
Hardware supplies:City Parks 430.55
Hardware supplies:Aquatics 268.48
Hardware supplies:Theater 225.63
Hardware supplies:Mntc Facility 93.24
Hardware supplies:PW street Mntc 92.16
Hardware supplies:C.Museum 19.60
Hardware supplies:Bldg & Safety 6.45
Hardware supplies:City Hall 4.95 2,417.01
108794 07/13/2006 010127 HARDY, JEANNIE Refund:Level 4/5 Swim Lessons 40.00 40.00
108795 07/13/2006 001135 HEALTH POINTE MEDICAL May Pre-employment physicals 510.00
GROUP INC
May-Jun Pre-employment physicals 325.00
May Pre-employment physicals 75.00 910.00
108796 07/13/2006 010123 HIGHSMITH, KELLY Refund:Tutor Whiz-Fun w/Spanish 44.00 44.00
108797 07/13/2006 002107 HM INSURANCE GROUP Voluntary Supp Life Insurance Payment 790.00 790.00
108798 07/13/2006 005748 HODSON, CHERYL A. Support Payment 12.28 12.28
108799 07/13/2006 010019 HOFFMAN, L. R. Refund: Oil/Acrylic Painting Class 71.20 71.20
108800 07/13/2006 000963 HOGAN, DAVID Retirement Medical Payment 650.74 650.74
108801 07/13/2006 003624 HOWELL, ANN MARIE Tradeshow booth/exhibit/display design 1,163.70
05 Demographic Profile Design 905.10
Retail Business Brochure Revisions 452.55 2,521.35
108802 07/13/2006 000194 I C M A RETIREMENT-PLAN I C M A Retirement Trust 457 Payment 12,630.10 12,630.10
303355
108803 07/13/2006 005967 INSPECTOR GUIDES Manuals: CA Fire Inspector's Guide 96.00 96.00
108804 07/13/2006 006713 INTEGRATED MEDIA SYSTEMS Council Chambers Dias Upgrades 11,192.07 11,192.07
108805 07/13/2006 004179 INTL E-Z UP, INC 2 canopies/2 table covers:Citizen Corps 2,499.04 2,499.04
108806 07/13/2006 010119 IRS-OIC Support Payment Case# 452379267 140.11 140.11
Page:?
apChkLst Final Check List Page: 8
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108807 07/13/2006 004908 JIFFY LUBE 1878 B&S vehicle oil change 35.50 35.50
108808 07/13/2006 010128 JOLLY, EBONY Refund:Level 3 SWim Lessons 50.00 50.00
108809 07/13/2006 003046 K FRO G 95.1 FM RADIO Street Painting Festival broadcasting 1,000.00 1,000.00
108810 07/13/2006 001091 KEYSER MARSTON ASSOCIATES Jun Real Estate Econ Svcs 5,680.00
INC
Jun affordable housing svcs 3,426.87 9,106.87
108811 07/13/2006 002789 KIMCO STAFFING SERVICES INC Temp help PPE 6/25 Bagdasarian 638.00
Temp help PPE 6/30 Wedeking 580.00
Temp help PPE 6/25 Wedeking 580.00
Temp help PPE 6/30 Bagdasarian 510.40 2,308.40
108812 07/13/2006 004546 KING, JIM Summer Concert Series Entertainer 1,200.00 1,200.00
108813 07/13/2006 001282 KNORR SYSTEMS INC Aquatic - Pool Mntc supplies 450.88 450.88
108814 07/13/2006 004024 KOCH HEATING & AIR Res Imp Prgm: Anderson, Alice 2,727.00 2,727.00
CONDITION
108815 07/13/2006 001719 L P A INC May Prgss Pmt:Public Library Designs 14,117.81
Credit: Invoice Exceeds Agreement -2,190.11 11,927.70
108816 07/13/2006 000945 L P S COMPUTER SERVICE PW Plotter printer repairs 358.60
GROUP
PW Plotter printer repair 102.36 460.96
108817 07/13/2006 007188 LAERDAL MEDICAL CORP. AED training books & supplies:Fire 1,614.81 1,614.81
108818 07/13/2006 009285 LEISURE MORE CORP Dog Parks Sanitary pet waste bags 512.58 512.58
108819 07/13/2006 010140 LEWIS, CHRISTINA Refund:Level1 SWim Lessons 40.00 40.00
108820 07/13/2006 008383 L1M & NASCIMENTO May design svcs: Margarita undercrossing 5,310.00 5,310.00
ENGINEERING
108821 07/13/2006 004141 MAINTEX INC Custodial supplies:Old Town 735.22
Custodial supplies: CRC 491.22
Custodial Supplies: MPSC 338.09
Credit: Ovrchged invoices -135.87 1,428.66
108822 07/13/2006 001967 MANPOWER TEMPORARY temp help w/e 06/25 Hoof/Dankworth 1,368.80 1,368.80
SERVICES
Page:8
apChklst Final Check List Page: 9
07/1312006 2:56:22PM CITY OF TEMECUlA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108823 07/13/2006 010148 MCLANE, PEGGY Reimb:Sr. Center special event supplies 86.05 86.05
108824 07/13/2006 010126 MCNEil, KIMBERLY Refund:level1 SWim lessons 40.00 40.00
108825 07/13/2006 006571 MELODY'S AD WORKS Reimb Old Town Event supplies 148.09
Credit: Overchrg for ice reimbursement -5.82 142.27
108826 07/13/2006 003076 MET LIFE INSURANCE COMPANY MetLife Dental Insurance Payment 7,879.68 7,879.68
108827 07/13/2006 007210 MIDORI GARDENS May ldscp svcs:City Parks 49,931.61
May Idscp impr:Harveston lake Prk 2,961.75
May Idscp impr:St. Gertrudis Trail 1,944.00
May Idscp impr:Harveston lake Prk 705.21
May Idscp impr:Pablo Apis Prk 407.48
May Idscp impr:J.Magee Prk 302.41
May Idscp impr:Sam Hicks Prk 273.24
May Idscp impr:Veterans Prk 267.95
May Idscp impr: Pablo Apis Prk 240.00
May Idscp impr:Duck Pond Prk 236.92
May Idscp impr:Harveston lake Prk 113.08
June Idscp impr: Nada lane 91.47 57,475.12
108828 07/13/2006 008091 MlllMORE'S WAA CREW City vehicles detailing svcs:PW 125.00 125.00
108829 07/13/2006 001384 MINUTEMAN PRESS Business Cards:Pascale Brown 116.96
Business Cards:Blank/Beauchamp 102.18
letterhead paper: Bldg & Safety 44.03 263.17
108830 07/13/2006 007011 MORRIS MYERS MAINTENANCE Janitorial Srvcs:Park Restrooms 4,419.50 4,419.50
108831 07/13/2006 000230 MUNIFINANCIAl Public noticing assessment admin svcs 15,210.77
Public noticing assessment admin svcs 5,284.41 20,495.18
108832 07/13/2006 002037 NEXUS INTEGRATION SERVICES Install Cabling:City Facilities 1,042.00 1,042.00
108833 07/13/2006 002139 NORTH COUNTY TIMES June Recruitment Ads:Var. Positions 455.10
Display ads:4th of July Celebration 89.40 544.50
108834 07/13/2006 010124 O'BRIEN, DEBORAH Refund:Parent & Me Swim/Kayla 40.00
Refund:Parent & Me Swim/Samantha 40.00 80.00
108835 07/13/2006 006721 OFFICEMAX - A BOISE COMPANY Office Supplies: Code Enforcement 70.10
Office Supplies: Code Enforcement 8.62 78.72
Page:9
apChklst Final Check List Page: 10
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108836 07/13/2006 002105 OLD TOWN TIRE & SERVICE TCSD vehicle repair/maint svcs 1,788.66
PW Pressure Wshr Repairs 120.98
Traffic Vehicle Repair/Maint SVcs 12.93 1,922.57
108837 07/13/2006 001171 ORIENTAL TRADING COMPANY Summer Day Camp Supplies 216.79 216.79
INC
108838 07/13/2006 003955 PANE CONSULTING SERVICE July 4th Extravaganza T-shirts 1,808.26 1,808.26
(PCS)
108839 07/13/2006 010141 PARK, YOUNG Refund: Junior Voice Camp 30.00 30.00
108840 07/13/2006 010122 PEREIRA, MICHEAL Refund: level 3 Swim lessons 40.00 40.00
108841 07/13/2006 001958 PERS LONG TERM CARE PERS long Term Care Payment 288.55 288.55
PROGRAM
108842 07/13/2006 000580 PHOTO WORKS OF TEMECULA CIP Construction Photos 12.29 12.29
108843 07/13/2006 005820 PRE-PAID LEGAL SERVICES INC PrePaid legal Services Payment 437.45 437.45
108844 07/13/2006 007056 PREMIERE PACKAGING paper supplies for Central Services 1,100.13 1,100.13
INDUSTRIES
108845 07/13/2006 000254 PRESS ENTERPRISE COMPANY Press-Enterprise: 1 yr subscript:CC 134.16 134.16
INC
108846 07/13/2006 003697 PROJECT DESIGN Ap-May Dsgn SVcs:Murr.Crk/O\fflnd Ext 33,362.30 33,362.30
CONSULTANTS
108847 07/13/2006 004627 PUBLIC SAFETY TECHNOLOGIES July 4th Extravaganza radios rentals 432.48 432.48
INC
108848 07/13/2006 001416 QUICK CRETE PRODUCTS INC Custom Prk Signs: Various Sites/Sunset 13,800.62 13,800.62
108849 07/13/2006 004029 R J M DESIGN GROUP INC May consultant svcs: Rdhwk Prks Impr 7,373.96 7,373.96
108850 07/13/2006 000262 RANCHO CALIF WATER DISTRICT Various Water Meters 21,161.85
Various Water Meters 3,044.44
Various Water Meters 913.28
Various Water Meters 332.47
Various Water Meters 72.42 25,524.46
Page:10
apChkLst Final Check List Page: 11
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108851 07/13/2006 002110 RENTAL SERVICE LPG Fuel for Public Works Mntc 16.56 16.56
CORPORATION
108852 07/13/2006 002412 RICHARDS WATSON & GERSHON June legal svcs:Matter 11086-116 10,000.00 10,000.00
108853 07/13/2006 010138 RIDDELL, WILLIAM J. 7/14 Hot Summer Nights Entertainer 1,000.00 1,000.00
108854 07/13/2006 010149 RIO HONDO COMMUNITY Regist:Prev. 2B:8/14-18:Esquer, S. 105.00 105.00
COLLEGE
108855 07/13/2006 010149 RIO HONDO COMMUNITY Regist:Prev. 2A:7/17-21 :Esquer, S. 105.00 105.00
COLLEGE
108856 07/13/2006 003587 RIZZO CONSTRUCTION INC Repair ice maker: TCC 215.00 215.00
108857 07/13/2006 010139 RUNZEL, SHEREE Refund: Ballroom Dance Classes- Waltz 31.00 31.00
108858 07/13/2006 000277 S & S ARTS & CRAFTS INC CRC Teen Room Supplies 290.22 290.22
108859 07/13/2006 001942 S C SIGNS Apr-Jun posting public notices:City Clrk 425.00 425.00
108860 07/13/2006 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 930.75 930.75
108861 07/13/2006 008693 SALAZAR, DONALD (SWD 000053) Support Payment 283.50 283.50
108862 07/13/2006 005227 SAN DIEGO COUNTY OF Support Payment Case # DF099118 25.00 25.00
108863 07/13/2006 006815 SAN DIEGO, COUNTY OF Support Payment Account # 581095025 12.50 12.50
108864 07/13/2006 006176 SANTA ANA COLLEGE Regist:Prev. 1A:9/18-22:Wigle-Grice 165.00 165.00
108865 07/13/2006 006176 SANTA ANA COLLEGE Regist:Prev. 1 B:10/3G-1113:Larson 140.00 140.00
108866 07/13/2006 006176 SANTA ANA COLLEGE Regist:Prev.1 C:1214-8: Larson 140.00 140.00
108867 07/13/2006 006176 SANTA ANA COLLEGE Regist:Prev. 1 B:10/3G-1113:Wigle-Grice 140.00 140.00
108868 07/13/2006 006176 SANTA ANA COLLEGE Regist:Prev.1C:1214-8:Wigle-Grice 140.00 140.00
Page:11
apChkLst Final Check List Page: 12
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108869 07/13/2006 009621 SCOTTSDALE COMMERCE LLC Recrd Mgt storage:2 mths free w/yr pmt 11,150.00 11,150.00
108870 07/13/2006 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Payment LO File # 2005033893 150.00 150.00
108871 07/13/2006 004609 SHREDFORCE INC June City Hall doc shredding services 110.00
June Police doc shredding services 24.00
June Police doc shredding services 24.00 158.00
108872 07/13/2006 007342 SHUTE, MIHALY & WEINBERGER June Retainer Agreement Payment 282.00 282.00
LLP
108873 07/13/2006 000645 SMART & FINAL INC Movies in the Park supplies 265.82
Misc Supplies:Finance 99.62
4th of July Event supplies 32.36 397.80
108874 07/13/2006 000537 SO CALIF EDISON Jun 2-01-202-7330 various mtrs 49,539.66
Jun 2-01-202-7603 arterial st lights 20,499.50
July 2-02-351-5281 CRC 9,989.23
Jun 2-05-791-8807 various mtrs 8,192.28
Jun 2-27-805-3194 Theater 7,429.25
Jun 2-02-502-8077 Maint Fac 2,431.19
Jun 2-20-798-3248 C. Museum 2,404.88
Jun 2-10-331-2153 TCC 1,689.39
June 2-19-683-3263 various mtrs 1,168.27 103,343.65
108875 07/13/2006 010147 SOS -HILLS (SAVE OUR SW FY 05/06 Comm. Svc Funding 1,500.00 1,500.00
HILLS)
108876 07/13/2006 000519 SOUTH COUNTY PEST CONTROL Pest Control Svcs:Harveston Park 124.00
INC
Pest Control Svcs: Butterfield stage 84.00
Pest Control Svcs: Fire Stn 92 42.00 250.00
108877 07/13/2006 000293 STADIUM PIZZA Refreshments:Teen Council Fundraisers 120.31 120.31
108878 07/13/2006 007762 STANDARD OF OREGON Mandatory Life Insurance Payment 9,997.11 9,997.11
108879 07/13/2006 009805 STANDARD PACIFIC OF INLAND Refund:O\ffchged PermitfTR30264-1 3,200.00
Refund: Paid Cite 1965 Twice 50.00 3,250.00
108880 07/13/2006 002366 STEAM SUPERIOR CARPET carpet cleaning: City Hall 2,400.00
CLEANING
carpet cleaning: City Hall 275.00
carpet cleaning: City Hall 225.00
carpet cleaning: City Hall 175.00 3,075.00
108881 07/13/2006 009163 SWANSON, ROBIN Int'I Art Exhibition Opening supplies 1,075.13 1,075.13
Page:12
apChkLst Final Check List Page: 13
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108882 07/13/2006 000305 TARGET BANK BUS CARD SRVCS Class Supplies: Amazing Chefs 298.68
Class Supplies: Tiny Tot Program 122.23
Teen Program Supplies 101.95 522.86
108883 07/13/2006 001547 TEAMSTERS LOCAL 911 Union Dues Payment 4,814.00 4,814.00
108884 07/13/2006 006465 TEMECULA AUTO REPAIR B&S Vehicle RepairlMaint Svcs 3,015.80
Code Enforce vehicle repair 303.87 3,319.67
108885 07/13/2006 006914 TEMECULA COPIERS INC. Fax machine cartridges 267.91 267.91
108886 07/13/2006 005328 TEMECULA CREEK CHRISTIAN Refund: Security Depst: CRC 150.00 150.00
108887 07/13/2006 003677 TEMECULA MOTORSPORTS LLC Repair/Maint Of P.O. Motorcycles 374.09 374.09
108888 07/13/2006 004209 TEMECULA SUNRISE ROTARY Bus Bench Placement & Maintenance 3,000.00 3,000.00
FOUND.
108889 07/13/2006 000307 TEMECULA TROPHY COMPANY Awards for 4th of July Parade 548.45
Sports incentive awards 86.20 634.65
108890 07/13/2006 009194 TEMECULA VALLEY NEWS Cultural Arts events/activities ads 468.48 468.48
108891 07/13/2006 003067 TEMECULA VALLEY R V SERVICE Police Command Post Repair & Svcs 353.81 353.81
108892 07/13/2006 010144 TIMPANO, WILLIAM Refund: Picnic Shelter- Reagan Sprts 150.00 150.00
108893 07/13/2006 009501 U T P GROUP INC Theater Technican PPE 6/23 Taylor 2,852.27 2,852.27
108894 07/13/2006 004981 UNISOURCE SCREENING & Jun Confidential EE background check 204.00 204.00
108895 07/13/2006 000325 UNITED WAY United Way Charities Payment 222.15 222.15
108896 07/13/2006 004261 VERIZON Jun xxx-5509 general usage 147.58
Jun xxx-1540 Old Town Prk Lot 90.19
Jun xxx-989? general usage 90.19
Jun xxx-0049 general usage 35.81
Jun xxx-1999 general usage 33.41
Jun xxx-6620 general usage 27.47 424.65
Page:13
apChkLst Final Check List Page: 14
07/1312006 2:56:22PM CITY OF TEMECULA
Bank: union UNION BANK OF CALIFORNIA (Continued)
Check # Date Vendor Description Amount Paid Check Total
108897 07/13/2006 004279 VERIZON CALIFORNIA INC. Jun access-C. Mus.phone line 655.86
Jun access-CRC phone line 354.88 1,010.74
108898 07/13/2006 004848 VERIZON SELECT SERVICES INC Jun long distance phone svcs 1.37 1.37
108899 07/13/2006 010145 WALKER, AUBREY Refund: Security Depst: CRC 150.00 150.00
108900 07/13/2006 001342 WAXIE SANITARY SUPPLY INC Custodial Supplies:City's Facilities 1,131.78 1,131.78
108901 07/13/2006 003730 WEST COAST ARBORISTS INC June citywide tree trimming mntc svcs 1,800.00 1,800.00
108902 07/13/2006 009213 WILLIAMS, SHERRY 7/16 Int'I Art Exhibition Entertainer 400.00 400.00
108903 07/13/2006 004774 WOODCREST UNIFORMS Temecula Police/Explorers Patches 272.34 272.34
Grand total for UNION BANK OF CALIFORNIA:
1,195,503.83
Page:14
I~-- .
,
II
ITEM NO.4
II
,
II
-
.
.
.
I
I
II
II
__. . I
Approvals
City Attorney
Director of Finance
City Manager
v
/JJ2.
9~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
City Treasurer's Statement of Investment Policy
PREPARED BY:
Karin A. Grance, Revenue Manager
RECOMMENDATION: That the City Council adopt the Treasurer's Statement of Investment
Policy as proposed by staff which provides safety, liquidity and yield for City funds.
BACKGROUND: Prior to September 29, 2004, it was mandated that the Treasurer or
Chief Fiscal Officer render and annual statement of investment policy and quarterly reports
containing specified information regarding investments and deposits to the chief executive officer
and the legislative body of the local agency. Even though cities are no longer mandated they are
encouraged to render an annual statement of investment policy and quarterly reports. The attached
Treasurer's Statement of Investment Policy conforms to the requirements and guidelines
established by the California Municipal Treasurer's Association (CMT A) and the California Society of
Municipal Finance Officers (CSMFO).
The City of Temecula has a majority invested in the State of California Local Agency Investment
Fund (LAIF). This investment is consistent with the City's investment policy that prioritizes safety
and liquidity over yield.
While investing in LAIF remains a viable option for the City, staff continues to diversify and manage
investments in an effort to maximize returns while preserving our principal objective of protecting the
City's treasury within the parameters of prudent risk management.
The attached investment policy reflects no changes from the previous policy adopted by the City
Council on July 26, 2005.
FISCAL IMPACT:
None.
ATTACHMENTS:
Proposed Statement of Investment Policy
CITY OF TEMECULA
Investment Policy
I INTRODUCTION: I
The intent of this Investment Policy is to establish the limits within which the City's Investment
Program shall be conducted. Investment goals and objectives are defined. Authorized
investments and reporting requirements are identified. The City's Broker/Dealer Questionnaire
is included.
The monies entrusted to the City Treasurer will be referred to as the "Fund" throughout the
remainder of this document.
I OBJECTIVES: I
The investment policies and practices of the City of Temecula are based upon State law and
prudent money management. The primary goals of these policies include:
1. To protect the principal monies entrusted to this office.
Safety of principal is the foremost objective of the City of Temecula. Each investment transaction
shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer
default, or erosion of market value. The City shall seek to preserve principal by mitigating the two
types of risk: credit risk and market risk.
Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by
investing only with issuers whose financial strength and reputation can be verified to be the highest
as rated by nationally known rating agencies, and by diversifying the investment portfolio so that the
failure of anyone issuer would not unduly harm the City's cash flow.
Market risk, the risk of market value fluctuations due to overall changes in the general level of
interest rates, shall be mitigated by (a) structuring the portfolio so that securities mature earlier than
or concurrent with the timing of major cash outflows, thus eliminating the need to sell securities prior
to their maturity: (b) prohibiting the use of leverage and margin accounts: and (c) prohibiting the
taking of short positions - that is, selling securities which the City does not own. It is explicitly
recognized herein, however, that in a diversified portfolio, occasional measured losses are
inevitable, and must be considered within the context of the overall investment return.
2. To provide sufficient liQuiditv to meet normal operatinQ and unexpected expenditures.
The portfolio will be structured with sufficient liquidity to allow the City to meet expected cash
requirements. This will be accomplished by structuring the portfolio so that securities mature
concurrent with cash needs to meet anticipated demands. Since all possible cash demands
cannot be anticipated, the portfolio will maintain a liquidity buffer and invest primarily in securities
with active secondary and resale markets.
3. To assure compliance with all Federal. State. and Local laws QoverninQ the
investment of monies under the control of the City Treasurer.
The legal basis forthe City's investment activities is the City of Temecula Municipal Code, Chapter
3.04, Revenue and Finance, Fiscal Provisions Generally and Govemment Code Sections 53600 to
53609 and 53630 to 53686, which include parameters for authorized investments, report of
investments and investment authority.
Last Revised: July, 2004
ICity of Temecula
INVESTMENT POLICY
Page 21
4. To aenerate a maximum amount of investment income within the parameters of
prudent risk manaaement and consistent with the above policies.
The City's investment portfolio shall be designed to attain a market-average rate of return through
economic cycles. The market-average rate of return is defined as the average return on three-
month U.S. Treasury bills. Whenever possible, and consistent with risk limitations and prudent
investment principles, the Treasurer shall seek to augment returns above the market average rate
of return.
The policy will also address risk management because it is such an integral part of the investment
policy. To concentrate only on maximizing return would be dangerous. Therefore, policy issues will
be directed to: 1) limiting the Fund's exposure to each issue and issuer of debt, and 2) determining
a minimum credit requirement that firms must have in order to hold City money.
I SCOPE:
This investment policy applies to all funds under the control of the City Treasurer, including but not
limited to the general fund, special revenue funds, enterprise funds, debt service funds, capital
improvement funds, trust funds and proceeds of bonds sale in the custody of the Treasurer and any
other funds under his control. California Government Code Section 53601 (1) permits money from
bond proceeds, obligations under a lease, installment sales or other agreements to be invested in
any security that meets the statutory provisions governing the issuance of the bond or other
agreements made by the issuing agency.
I INVESTMENT AUTHORITY: I
The City of Temecula Municipal Code delegates to the City Treasurer the authority to invest and
reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their
safekeeping.
The City Treasurer is responsible for daily management of the investment program, including:
,f Establishing procedures for operation consistent with the investment policy.
,f Approving daily investment transactions.
,f Developing projections of the City's cash requirements for operating needs.
,f Reviewing the liquidity position of the investment portfolio.
,f Ensuring that the City's cash position is consistent with operating requirements.
,f Preparing appropriate investment reports.
,f Developing, implementing and monitoring controls over investments.
,f Developing record keeping for investment transactions.
The City Treasurer may delegate investment authority to qualified and competent officials and City
employees such as the Finance Director, Assistant Finance Director, or Revenue Manager.
All persons authorized to make investment decisions on behalf of the City are trustees of the public
funds and therefore fiduciaries subject to the following prudent investor standard as defined in
California Government Code Section 53600.3:
When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public
funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances
then prevailing, including, but not limited to, the general economic conditions and the
anticipated needs of the agency, that a prudent person acting in a like capacity and
familiarity with those matters would use in the conduct of funds of a like character and with
Last Revised: July, 2004
ICity of Temecula
INVESTMENT POLICY
Page 31
like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within
the limitations of this section and considering individual investments as part of an overall
strategy, investments may be acquired as authorized by law.
I SAFEKEEPING OF SECURITIES: I
To protect against potential losses by collapse of individual securities dealers, all securities owned
by the City, including collateral on repurchase agreements, shall be held in safekeeping by a third
party bank trust department, acting as agent for the City under the terms of a custody agreement
executed by the bank and by the City. All securities will be received and delivered using standard
delivery versus payment procedures (i.e., the City's safekeeping agent will only release paymentfor
a security after the security has been properly delivered). This section is intended to comply with
Government Code 53635.
I REPORTING: I
The City Treasurer shall render a monthly report to the City Manager and City Council showing the
type of investment, issuing institution, selling institution, date of maturity, par and dollar amount of
deposit, current market value for all securities, return on the City's investment portfolio expressed
as an annual percentage rate, yield to maturity, cash flow information demonstrating that the City
can meet its upcoming financial obligations, and such data as may be required by the City Council.
The report shall also state its relationship to this statement of investment policy, as directed under
the Code. The Treasurer shall annually submit a recommended updated Investment Policy to be
reviewed and approved by the City Council. The City's investment reporting policy meets or
exceeds the requirements of Section 53646 of the California Government Code.
I QUALIFIED DEALERS: I
The City shall transact investments only with banks, savings and loans, investment security dealers
and the State of California Local Agency Investment Fund. The dealers must be primary dealers
regularly reporting to the New York Federal Reserve Bank. Exceptions to this rule will be made only
after thorough research and documented confirmation of financial strength and reputation and after
approval by the City Manager. Investment staff shall investigate dealers who wish to do business
with the City in order to determine if they are adequately capitalized, market securities appropriate
to the City's needs, and are recommended by managers of portfolios similar to the City's. The
City's Broker/Dealer Questionnaire (Attachment A) will be used in this investigation.
The City shall at least annually send a copy of the current investment policy to all dealers approved
to do business with the City. Confirmation of receipt of this policy shall be considered as evidence
that the dealer understands the City's investment policies, and intends to show the City only
appropriate investments.
Last Revised: July, 2004
ICity of Temecula
INVESTMENT POLICY
Page 41
I AUTHORIZED INVESTMENTS: I
Investments shall be made in the context of the "prudent investor" rule, which states:
"Investments shall be made with judgment and care, under circumstances then
prevailing, which persons of prudence, discretion, and intelligence exercise in the
management of their own affairs, notfor speculation, but for investment, considering
the probable safety of their capital as well as the probable income to be derived."
The City is further governed by the California Government Code, Sections 53600 et seq. Within the
context of these limitations, the following investments are authorized, as further limited herein:
United States Treasurv Bills. Bonds. and Notes. or those for which the full faith and
credit of the United States are pledQed for pavment of principal and interest. There is
no limitation as to the percentage of the portfolio that can be invested in this category.
Maturity is not to exceed the projected dates of the City's cash needs or five years,
whichever is less.
ObliQations issued bv the Federal Farm Credit Bank Svstem (FFCBI. the Federal
Home Loan Bank Board (FHLBI. the Federal Home Loan MortQaQe Corporation
(FHLMCI. the Federal National MortQaQe Association (FNMAI. and other United States
aQencv obliQations with maturities of five vears or less. Although there is no
percentage limitation on the dollar amount that can be invested in these issues, the "prudent
investor" rule shall apply for a single agency name. Maturity is not to exceed the projected
dates of the City's cash needs or five years, whichever is less.
Bills of exchanQe or time drafts drawn on and accepted bv a commercial bank.
otherwise known as banker's acceptances. Banker's acceptances purchased may not
exceed 180 days to maturity or40% of the market value of the portfolio. No more than 10%
of the market value of the portfolio may be invested in banker's acceptances issued by any
one bank.
Commercial paper rankinQ of the hiQhest letter and number ratinQ bv a nationallv
recoQnized statistical ratinQ orClanization (NRSROI. and issued bv a domestic
corporation havinQ assets in excess of $500.000.000 and havinQ an "A-1" or better
ratinQ on its lonQ-term debentures as provided bv a NRSRO. Purchases of eligible
commercial paper may not exceed 15% of the market value of the portfolio. No more than
10% of the market value of the portfolio may be invested in commercial paper issued by any
one corporation. The City may invest in no more than 10% of a single corporation. The City
may invest in no more than 10% of a single corporation's commercial paper. Maturity is not
to exceed 180 days.
NeQotiable certificates of deposit issued bv nationallv or state-chartered banks or
state or federal savinQs and loan associations. Negotiable certificates of deposit
(NCDs) differ from other certificates of deposit by their deposit liquidity. They are issued
against funds deposited for specified periods of time and earn specified or variable rates of
interest. NCDs are traded actively in secondary markets. When feasible, an independent
trading service will be used as part of the evaluation process. Issuers must be rated "B" or
better by Thomson Bank Watch or equivalent rating service, or rated A-1 for deposits by
Standard & Poors, or P-1 for deposits by Moodys or comparably rated by a national rating
agency. Transactions in NCDs shall not collectively exceed 30% of the total portfolio in
effect immediately after any such investment is made.
Last Revised: July, 2004
ICity of Temecula
INVESTMENT POLICY
Page 51
Repurchase Aareements. The City may invest in repurchase agreements with banks and
dealers with which the City has entered into a master repurchase agreement which
specifies terms and conditions of repurchase agreements. Transactions shall be limited to
the primary dealers and the top banking institutions according to the rating agency based on
liquidity, profitability, and financial strength. The maturity of repurchase agreements shall
not exceed 30 days. The market value of securities used as collateral for repurchase
agreements shall be monitored daily by the investment staff and will not be allowed to fall
below 102% of the value of the repurchase agreement plus the value of collateral in excess
of the value of the repurchase agreement. In order to conform with provisions of the
Federal Bankruptcy Code which provide for the liquidation of securities held as collateral for
repurchase agreements, the only securities acceptable as collateral shall be certificates of
deposit, eligible bankers' acceptances, or securities that are direct obligations of, or that are
fully guaranteed as to principal and interest by, the United States or any agency of the
United States. No more than 50% of the portfolio may be invested in repurchase
agreements, and a "perfected security interest" shall always be maintained in the securities
subject to a repurchase agreement.
Local Aaencv Investment Fund. The City may invest in the Local Agency Investment
Fund (LAIF) established by the State Treasurer for the benefit of local agencies up to the
maximum permitted by State law.
Time Deposits. The City may invest in non-negotiable time deposits collateralized in
accordance with the California Government Code, in those banks and savings and loan
associations that meet the requirements for investment in negotiable certificates of deposit.
Since time deposits are not liquid, no more than 15% of the portfolio may be invested in this
category. The issuer firm should have been in existence for at least five years. The City
may waive the first $100,000 of collateral security for such deposits if the institution is
insured pursuant to federal law. In orderto secure the uninsured portions of such deposits,
an institution shall maintain at least 10% in excess of the total amount deposited. Real
estate mortgages may not be accepted as collateral. The maximum term for deposits shall
be one year. In general, the issuer must have a minimum 6% net worth to assets ratio or
the minimum ratio established by the Comptroller of the Currency. The issuer's operation
must have been profitable during their last reporting period.
Monev Market Funds. The City may invest in money market funds that invest solely in
U.S. Treasuries, obligations of the U.S. Treasury, and repurchase agreements relating to
such treasury obligations. To be eligible, companies selling money market funds must have
an investment advisor with not less than five years experience and that is registered with
the SEC, has the highest ranking available as evaluated by a nationally recognized rating
service, and with assets in excess of $500 million.
This list of authorized investments is intended to apply to the investment of all operating and surplus
funds. The investment of bond proceeds shall be governed by the permitted investments as
specified in the official statement for each bond issue.
I INELIGIBLE INVESTMENTS:
Investments not described herein, including, but not limited to, reverse repurchase agreements,
mutual funds, zero coupon bonds, inverse floaters, mortgage-derived securities, common stocks
and corporate notes and bonds are prohibited from use in the City's investment portfolio.
Last Revised: July, 2004
ICity of Temecula
INVESTMENT POLICY
Page 61
I SWAPPING OF SECURITIES: I
A swap is the movement from one security to another and may be done for a variety of reasons,
such as to increase yield, lengthen or shorten maturities, to take a profit, or to increase investment
quality. The purchase transaction and the sale transaction must each be recorded separately and
any losses or gains on the sale must be recorded.
I PORTFOLIO ADJUSTMENTS:
Should an investment percentage-of-portfolio limitation be exceeded due to an incident such as
fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When
no loss is indicated, the Treasurer shall consider reconstructing the portfolio basing his or her
decision, in part, on the expected length of time the portfolio will be unbalanced.
I POLICY REVIEW:
This investment policy shall be reviewed at least annually to ensure its consistency with the overall
objectives of preservation of principal, liquidity, and return, and its relevance to current law and
financial and economic trends. The City Council shall be responsible for maintaining guidance over
this investment policy to ensure that the City can adapt readily to changing market conditions, and
shall approve any modification to the investment policy prior to implementation.
I ETHICS AND CONFLICT OF INTEREST: I
Officers and employees involved in the investment process shall refrain from personal business
activity that conflicts with the proper execution of the investment program or impairs their ability to
make impartial investment decisions. Additionally, officers and staff involved in the investment of
public funds are required to annually file a Fair Political Practices Commission Statement of
Economic Interest form.
Last Revised: July, 2004
CITY OF TEMECULA
Broker/Dealer Questionnaire
..----1 Formatted: Heiifit: 11"
FIRM INFORMA TION
Firm Name:
Address:
Phone No: ( )
Firm is (select one): o Broker o Dealer
REPRESENTATIVE INFORMATION
Sales Representative:
Title:
Phone No: ( )
Supervising Representative:
Title:
Phone No: ( )
BUSINESS STATUSIH/STORY
YES NO
Is your finn a primary dealer in U.S. Government securities? 0 0
If yes, for how long?
Are the following instruments regularly offered by your finn?
T-BiIIs 0 0
T-Notes/Bonds 0 0
Banker's Acceptances (Domestic) 0 0
Banker's Acceptances (Foreign) 0 0
Commercial Paper 0 0
Certificates of Deposit 0 0
Medium Term Notes 0 0
IVlItual Funds (eligible for public investment) 0 0
Agencies (please specify) 0 0
Have any of your firm's public sector clients sustained a loss on a
securities transaction arising from a misunderstanding or
misrepresentation of the risk characteristics of a financial instrument
that was recommended by and purchased through your finn?
(If yes, please explain on a separate sheet.) 0 0
Have any of your firm's public sector clients claimed, in writing,
that your firm was responsible for any investment losses?
(If yes, please explain on a separate sheet.) 0 0
Has your firm been subject to any litigation, arbitration or regulatory
proceedings, either pending, adjudicated or settled, that involved
allegations of improper, fraudulent, disreputable or unfair activities
related to the sale of securities or to the purchase of securities from
institutional clients? (If yes, please explain on a separate sheet.) 0 0
Has your firm been subject to a regulatory, state or federal agency
investigation for alleged improper, fraudulent, disreputable, or
unfair activities related to the purchase or sale of securities?
(If yes, please explain on a separate sheet.) 0 0
What is the net capitalization of your firm?
What are your wire and delivery instructions?
TRADING PERSONNEL
Please identify all personnel who will be trading with or quoting levels to the City of
Temecula:
NAME: TITLE: PHONE: #YRSW
FIRM
Do each ofthe above individuals currently hold valid licenses to YES NO
trade securities on behalf of the institution? 0 0
REFERENCES
Please identify your most closely comparable governmental local agency clients in our
geographical area:
AGENCY: CONTACT: PHONE: # YRS CLIENT
CERTlFlCA TlON
I hereby certify that I have personally read the CityofTemecula's Investment Policy and the
California Government Codes pertaining to the investments of the City of Temecula, and
have implemented reasonable procedures and a system of controls designed to preclude
imprudent investment activities arising out oftransactions conducted between our firm and
the City of Temecula's investment objectives, strategies and risk constraints whenever we
are so advised. We pledge to exercise due diligence in informing the City Treasurer staff of
all foreseeable risks associated with financial transactions conducted with our firm. We
further pledge not to offer the City of Temecula any types of securities not authorized by
both the City of Temecula's Investment Policy and California Law. I attest to the accuracy of
our responses to your questionnaire.
Additionally, all sales personnel will be routinely informed of your investment objectives,
horizon, outlook, strategies, and risk constraints whenever we are so advised. We will notify
you immediately by telephone and in writing in the event of material adverse change in our
financial condition. The supervising officer agrees to exercise due diligence in monitoring
the activities of other officers and subordinate staff members engaged in transaction with
the City of Temecula.
SIGNED:
PRINTED NAME:
TITLE:
DATED:
This section must be countersigned by the Managing Director or by the most senior person
in charge of the government securities operations sections.
SIGNED:
PRINTED NAME:
TITLE:
DATED:
I~-- .
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ITEM NO.5
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Approvals
City Attorney
Director of Finance
City Manager
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1112.
9~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Jim O'Grady, Assistant City Manager
DATE:
July 25, 2006
SUBJECT:
Approve FY2006-07 Economic Development Operating/Marketing Agreements
with the Temecula Valley Chamber of Commerce and Economic Development
Corporation of Southwest California
PREPARED BY:
Gloria Wolnick, Marketing Coordinator
RECOMMENDATION:
That the City Council:
1. Approve the operating/marketing agreements and authorize the Mayor to execute the
agreements with the following organizations:
a) The Temecula Valley Chamber of Commerce in the amount of $148,000.
b) The Economic Development Corporation of Southwest California in the amount of $22,500.
BACKGROUND: For a number of years, the City has had a philosophy of partnering
with other agencies to lend synergy to our economic development efforts.
The Economic Development Subcommittee of the City Council (Mayor Roberts and Mayor Pro Tem
Washington), and Staff met to discuss the Economic Development funding requests on April 12,
2006. The subcommittee has recommended approval of these amounts, and the City Council
subsequently approved this amount in the FY2006/07 Operating Budget.
Each organization has provided a summary of materials including their work plan, financials and
services that they provide (see Attachment 1A and 2A). Also, attached are operating/marketing
agreements for each organization for the FY2006-07 term. Funding of each of their programs will
be allocated as follows:
Temecula Valley Chamber of Commerce
Economic Development Corporation of Southwest California
Total
$148,000
$ 22,500
$170,500
These agencies and their recommended programs, which are funded for FY2006/07 are as outlined
in this report.
Temecula Vallev Chamber of Commerce
The mission of the Chamber is to promote the economic environment of all member businesses
and by so doing, support the programs, which preserve and improve the quality of life.
The Chamber primarily supports the area's small business community, responds to relocation and
business inquiries and sends corresponding information to prospective residents and potential
businesses.
The Chamber encourages existing businesses and residents to "Shop Temecula First" and provides
avenues for businesses to promote their products and services. The Chamber serves as a
representative for business legislative issues that affect the overall welfare of the business
community. In cooperation with the School District, the Chamber plans, coordinates and assists in
programs that foster and encourage a viable working partnership among businesses, educators and
students. The Chamber supports a Leadership Academy Program, a diversified performance
improvement program, designed to enhance business capabilities in not just the business sector
but also foster leadership skills for participation in the business community and civic arena.
The Chamber serves as an informational resource center for members and the communityat large.
The Chamber is made up of 1 ,390 members and has represented the interests of the local business
community.
The Chamber's request in the amount of $148,000 was budgeted in the FY 2006-07 Operating
Budget.
Economic Develooment Corooration of Southwest California
The EDC is a public/private non-profit organization serving cities and unincorporated communities
within the Southwest California area. The mission of the Economic Development Corporation of
Southwest California is to maximize the region's economic development assets by delivering a wide
range of development resources and action programs. Such development resources and action
programs will support significant, high-quality business expansion, retention, and development
throughout the region.
The vision of The Economic Development Corporation of Southwest California is dedicated to
utilizing the region's human, financial, capital, educational, governmental, and natural resources to
help build sustainable long-term community wealth in Southwest California through regional
partnerships.
The EDC Board of Directors adopted a new corporate identity and logo which was rolled out in
October 2005 in celebration of the EDC's 15-year anniversary. A new EDC Strategic Plan for
Regional Economic Development will be adopted in December 2006 following a regional strategic
planning session scheduled in October 2006
The EDC created the following action committees that meet monthly: Education Committee,
Transportation & Infrastructure Committee, Industrial Action Committee, and Permit & Planning
Committee.
The EDC hosts the Loopnet site, which provides links that will allow users to search the Southwest
California area for available commercial property. Contact information is provided for the Brokers
handling the property.
The Visitation Program, conducted by the EDC's Business Relations Committee, is very successful.
Temecula's Business Retention Program includes 2 - 4 site visitations to local businesses per
month. Businesses are contacted by phone, surveyor personal visits. EDC members, City staff,
Chamber members and volunteers visit local businesses. Information is compiled after each visit,
which is utilized in the City's retention efforts. During visits, information on labor/education needs
and available training programs that can be utilized as well as business issues relating to city
services, permits and city programs are also discussed.
The EDC's request of $22,500 was budgeted in the FY 2006-07 Operating Budget. This will provide
funding for the operations of the organization including business retention/development programs, a
newsletter, and quarterly informational luncheon meetings.
FISCAL IMPACT: Appropriate funding for the organizations is available in the FY
2006-07 Economic Development Department Operating Budget #001-111-999-5264.
ATTACHMENTS:
1A Temecula Valley Chamber of Commerce Support Information
1 B City/Chamber Operating Agreement
2A Economic Development Corporation of Southwest California Support
Information
2B City/Economic Development Corporation of Southwest
California Operating Agreement
ATTACHMENT lA
TEMECULA V ALLEY CHAMBER OF COMMERCE
SUPPORT INFORMATION
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CITY OF TEMECULA
Fiscal Year 2006-07
ECONOMIC DEVELOPMENT FUNDING PROGRAM APPLICATION
FOR PROFESSIONAL ORGANIZATIONS
RECEI'!ED
(Please print or Type)
! "I\rJ i' - ?.ilf'
1'1<. ,..,,)
Fiscal Year Funding
CITY MANAGER'S
_ OFFlC~
2006/2007
Organization Name
Temecula Vallev Chamber of Comm~ce
Amount Requested
$ 148.000
Amount Received From City
In Prior Year
$ 148.000
- -------
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ORGANIZATION DATA
Name of Organization: Temecula Vallev Chamber of Commerce
Contact Name: Alice Sullivan
Title/Position: President/CEO
Mailing Address: 26790 Ynez Court. Temecula CA 92591
Telephone: (951) 676-5090
Fax: (951) 694-0201 E-Mail: asullivan@temecula.orl!
Size of Organization: Staff: 11
Board Members: 21 Membership: 1.459
State the Number of years that your organization has provided services benefiting the
Community 40
How many years has the City of Temecula Sponsored your organization? 15
Is this organization incorporated in Califomia as a non-profit organization?
Yes XX No
If "yes" - Date of Incorporation as a non-profit: AUl!ust 25. 1966
Is your organization free from discrimination based on race, color, creed, nationality, sex, marital
status, disability, religion, or political affiliation? Does your organization make its event
available to all? Yes XX No
() I FINANCIAL STATEMENTS Application Page 2
This Page Must Be Completed And Submitted
(Based on your organization's last fiscal year)
This form serves as a guideline of the financial information requested. If your organization
has [mancial statements (balance sheet & income statement) please attach. In addition,
Please attach the organization's current budget for the organization.
Balance Sheet as of Seotember 30. 2005
Audited: Yes- No !In orOlrressl,
Assets
Liabilities & Fund Balance
Cash and Investments $ 244.893
Current Payables
$ 15.463
Receivables (detail)
Notes Payable
$ 812.154
Inventory
Fund Balance
Fixed Assets
$ 1.21H17
Other Assets
Total Liabilities &
Fund Balance
$ 827.617
8
T olal Assets
$ 1.460.160
Income Statement for the Year ended June 30, 2005
Audited: Yes No XX
Income Exoenses
Fundraising
$
Salaries
$ 265.266
Events - Luncheons .$ 395.429
Grants
$
Operating Expenses $ 395.377
Membership - Cash $ 332.524
- In Kind $
Rent/Mortgage
$ 64.141
City Funds
$ 148.000
Other Expenses
$
c. )
Other Sources $ 38.901 *
* Lease Income
Please note with an asterisk (*) any.amounts that require additional explanation, and comment on
these items. .
TOTAL: $914.854
TOTAL: $724.784
n
I SIGNATURE PAGE
Application
We hereby certify the information contained in this application is true to the best of our
knowledge and belief.
Prepared By: ,'\lice Sullivan. President/CEO
~ NAME AND TITLE (Please Print or Type)
< ~~--
. <---"""" (Signature)
-.
President or
Authorized Officer: Pamela Voil. Chairman of the Board
NAME AND TITLE (Please Print or Type)
~y
l)/
(Signature)
Orpanization: Temecula Vallev Chamber of Commerce
e (Organization Name)
26790 Ynez Court. Temecula CA 92591
(Mailing Address of Organization)
(951) 676-5090
(Telephone)
March 7. 2006
(Date)
BE SUm; TO INCLUDE THE ORIGINAL PLUS 4 COPIES (TOTAL OF 5 COPIES)
AND SUBMIT TO:
Mail Completed Applications to:
City ofTemecula
Economic Development Funding Program
James B. O'Grady, Assistant City Manager
Post Office Box 9033
Temecula, CA 92589-9033
Or Deliver in Person to:
,(
...,
City of Temecula
Economic Development Funding Program
James B. O'Grady, Assistant City Manager
43200 Business Park Drive
Temecula, CA 92590
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I QUESTIONS
Application Page 3
Professional Organization
1. Describe your organization, goals, vj>",,,,ions, and activities and how it benefits the economic
development of Temecula?
Mission Statement: The Mission of the Temecula Valley Chamber of Commerce is
to promote the economic environment of all member busines~s and by doing so,
support the programs which preserve and improve the quality of iife.
Goals: To encourage the growth of existing member industries and businesses. To
assist legitimate firms or individuals seeking to locate in the Temecula Valley. To
serve as a responsible representative for all business legislation and activity that
affects the overall welfare of our members. To serve as an informational resource
center for members and the community at large.
Core Values: Create a Strong Local Economy; Represent Business with Local
Government; Provide Networking Opportunities; Promote the Community and
Influence Political Action.
e
To continue to coordinate the State of the City Address, Annual Awards Gala,
Economic Outlook Conference, Southwest California Legislative Council Legislative
Summit, Leadership Academy Program, Member to Member Discount Program,
Business Expo, Networking events, Business Success Forums, Power Networking
Workshop, Tech Expo, Youth Job Fair, Candidates Forum. Service all inquiries
requesting area information such as demographics, city maps, relocation guides,
homes & rental information, newsletters, e-commerce News and the 2006 Business
Resource Guide and Business Directory. In 2006 the TYCC responded to over
39,000 requests for information via phone, emaH, and mail.
2. Does your organization submit to Staff the required information, monthly reports,
financials, etc. on time?
Yes
3. Explain how your organization has worked well with the community to achieve your goals?
'---._J
As one of the major goals of the Chamber is to support the business community, the
TYCC offers meeting space to SCORE representatives who offer counseling
services to newly starting b\lsinesses and businesses wishing to expand. TYCC also
provides SCE conference room space for monthly. Energy saving workshops for
businesses in the Los Angeles, Orange and Riverside County regions. We
continually monitor legislative issues of importance to our members and the
residents of Temecula and actively strive to inform them when key issues arise, such
as the Temecula Medical Center. Established a regional advocacy-based website,
www.southwestcaliforniaadvocacy.biz. dedicated to interconnecting all functions of
(')
the Council's advocacy plan. 2,500 members within the Southwest California area
received E-Alerts regarding legislative issues of key importance to businesses in the
area, urging them to take action regarding pending legislation, such as support for
S8 288 (Battin) to restore the $20 million Indian Gaming Special Distribution Fund
appropriation to local government.
4. Please describe your financial reporting?
The TVCC operates on a modified cash basis. An indepenCThnt accounting firm
compiles our financial information and provides statements of financial position and
activity to the Board of Directors for their review on a monthly basis. The Chambers
financial statements are audited on a bi-annual basis. The financial statements for
2004-05 are in the process of being audited.
5. If your organization received City of Temecula funding in the previous year, please provide a
brief recap of the organization's accomplishments. Are there any notable operations and/or
program changes? If so, please explain.
)
a. The TVCC coordinated the 2nd Annual Leadership Academy Program, a
diversified performance improvement program, offered to work collaboratively
in dealing with professional and community issues and to provide the
necessary management tools and leadership skills.
b. In cooperation with the Lake Elsinore and Murrieta Chambers of Commerce,
the TVCC has contracted with Chamber Advocacy to facilitate the Southwest
California Legislative Council. The purpose of the SWCLC is to act on local,
state and federal government issues to secure a favorable and profitable
business climate for the region. The SWCLC began the process of drafting
legislation to expedite the process by which traffic infrastructure can be
approved and completed.
c. At the annual Legislative Summit, 6 speakers participated, each addressing
areas of interest to businesses and residents.
d. In April, a group of 15 local representatives attended the California Chamber
of Commerce Volunteer Leadership Conference and Legislative Summit,
meeting with legislative representatives to discuss areas of concern to local
businesses and residents.
e. In 2006 the Chamber published 20,000 Business Resource Guides and
Business Directories. The guide offers a great deal of information on
shopping, entertainment, Temecula history, economic profile and the
Chamber member directory.
f. The TVCC Busines~ Development Resource Committee is partnering with the
Temecula Library to create a source of business success books.
g. A successful 2005 Business & Expo Technology Forum was organized to
offer professional advice on specific topics assisting members with staying
up-to-date on today's most current technology trends.
h. TVCC Monthly Newsletter - The newsletter was expanded to 12 pages and is
distributed to the business membership, city and legislative officials. The
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publication contains relevant labor law changes, business promotions and
information on issues that will help them succeed. The TVCC provides the
City space for a full-page article each month, which highlights programs and
other pertinent community information.
i. We continue to provide a monthly E-commerce Newsletter to TVCC
members. This newsletter has been very successful at keeping the
membership up-to-date on current issues and programs.
j. For the third year, the Chamber participated in the City of Temecula's Star
Spangled 4th of July, offering local residents comm11hity and Chamber
information.
k. The Chamber's website was updated to include additional pertinent area
information.
I. The TVCC continues to assist with the implementation of the Student of the
Month and Student of the Year programs, recognizing the achievements of
deserving students.
m. Partnering with the TVUSD, the TVCC coordinated the 6th Annual Youth Job
Fair.
n. Power Networking Workshops are held monthly and are educational
workshops to improve networking skills.
These are a few of the past and newly formed programs we have implemented
throughout the year.
()
Temecula Valley Chamber of Commerce
Statement of Financial Position
September 30, 2005
ASSETS
Current Assets -
Checking - COMNB 2172715 $ 443.70
Money market - COMNB 2541281 120,664.10
Economic Uncertainty Fund - COMNB 2887614 74,938.47
CD Pacific Trust 1459980 44,796.05
CA Bank Trust 700194-19 3,850.60
Petty Cash 200.00
Amount due from CVB
Total Current Assets $ 244,892.92
Property and Equipment
Land 220,000.00
Building and improvements 998,464.97
Office fumiture and equipment 149,273.43
Vehicle 15.000.00
1,382,738.40
Less: Accumulated depreciation and amortization 167.921.76
e Total Property and Equipment 1,214,816.64
Other Assets
Deposits 450.00 450.00
Total Assets $ 1,460.159.56
.
LIABILITIES AND NET ASSETS
Current Liabilities
Accrued payroll liabilities and related taxes $ 15.462.79
Total Current Liabilities $ 15,462.79
Long-Term Liabilities
Note payable - 1 st Centennial 812.153.97
Total Long-Term Liabilities 812.153.97
Total Liabilities 827,616.76
Net Assets
Beginning balance, adjusted 598,958.53
Net income 33.584.27
Total Net Assets 632.542.80
( Total Liabilities and Net Assets $ 1,460.159.56
() Temecula Valley Chamber of Commerce
Statement of Activity Detail
For This Month and the Year Ended September 3D, 2005
Current Year to
Month Date
Revenues
New members $ 6,205.00 9.20% $ 96,615.00_ 9.76%
Administation fee ~ new members 650.00 0.96% 6,145.00 .. 0.82%
Renewals 12,095.00 17.93% 226,962.50 23.14%
TVCVB 4,400.00 6.52% 93,565.00 9.46%
Conference room 0.00 0.00% 175.00 0.02%
Lists I Labels 100.00 0.15% 1,900.00 0.19%
Membership directory 0.00 0.00% 0.00 0.00%
Retail I maps 52.00 0.08% 600.00 0.08%
Sublease income 3,260.63 4.86% 39,369.96 3.98%
Mise income 0.00 0.00% 4,661.39 0.49%
Certificates of origin 50.00 0.07% 325.00 0.03%
Business Press 20.00 0.03% 90.00 0.01%
City contract 0.00 0.00% 134,600.00 13.59%
Maps I visitors guide contact 0.00 0.00% 0.00 0.00%
Chancellor luncheon 0.00 0.00% 0.00 0.00%
Newsletter 1.400.00 2.08% 24,360.00 2.46%
Profile display commission 0.00 0.00% 2,059.24 0.21%
Bring a Book 0.00 0.00% 0.00 0.00%
Business resource guide I direct 0.00 0.00% 6.695.00 0.70%
Shop Temecula First 0.00 0.00% 5,632.00 0.59%
Leadership Academy 12,650.00 18.76% 30,437.71 3.08%
legislative Advocacy 0.00 0.00% 4.000.00 0.40%
e Mixers 10.00 0.01% 6,271.00 0.63%
Ambassador breakfast 100.00 0.15% 3,459.00 0.35%
Membership drive 0.00 0.00% 100.00 0.01%
Website 50.00 0.07% 1,650.00 0.19%
Tech expo 0.00 0.00% 575.00 0.06%
Business showcase 4,600.00 7.12% 20,775.00 2.10%
Golf tournament 0.00 0.00% 45,600.40 4.63%
Awards gala dinner 0.00 0.00% 34,475.00 3.48%
Awards gala corporate 0.00 0.00% 40.360.00 4.08%
Awars gala sponsors 5,000.00 7.41% 46,250.00 4.67%
Awards gala live auction 0.00 0.00% 0.00 0.00%
Awards gala silent auction 0.00 0.00% 19,665.00 2.01%
Monte Carlo nite 6,265.00 12.28% 17,070.00 1.73%
legislative summit 4,395.00 6.52% 20,665.00 2.09%
State of the City 2,600.00 4.15% 32,460.00 3.28%
Economic Outlook 600.00 1.19% 14,060.00 1.42%
Talk of the Town 0.00 0.00% 0.00 0.00%
67.142.63 99.55% 966.966.20 99.75%
Expenses
Accounting I payroll 610.00 0.90% 5,222.50 0.53%
Vehicle expense 422.91 0.63% 4,125.26 0.42%
Alarm maintenance 0.00 0.00% 1,300.36 0.13%
Association fees 412.25 0.61% 1,663.26 0.17%
Bank I credit card fees 696.49 1.03% 6,919.33 0.90%
Computer maintenance 969.14 1.44% 7,634.51 0.79%
Copier maintenance 1,043.69 1.55% 7,460.75 0.76%
DSL 0.00 0.00% 0.00 0.00%
Depreciation and amortization expense 3,369.67 5.03% 40,676.04 4.11%
Dues and subscriptions 300.00 0.44% 2,533.95 0.26%
Furniture and equipment 0.00 0.00% 3,346.02 0.34%
( Insurance - director & officer 2,175.00 3.22% 4,421.94 0.45%
) Insurance - general liability 0.00 0.00% 6,616.36 0.67%
, ~ Insurance - health & dental 565.65 0.84% 20,455.35 2.07%
Insurance --auto 0.00 0.00% 1,659.00 0.19%
() Insurance ~ group life 0.00 0.00% 1.858.40 0.19%
Insurance ~ equipment 0.00 0.00% 902.00 0.09%
Insurance - workers camp 0.00 0.00% 7.725.73 0.78%
Interest expense 4.219.44 6.26% 48,421.03 4.89%
Janitorial services 324.00 0.48% 4.038.00 0.41%
Leadership academy 1,635.13 2.42% 6.388.22 0.65%
Meals and entertainment 469.22 0.70% 3.284.71 0.33%
Mileage reimbursed 0.00 0.00% 975.56 0.10%
Newsletter 4.938.58 7.32% 35.012.27 3.54%
Payroll - commissions 0.00 0.00% 2.650.00 0.27%
Payroll- salaries & wages 24.633.58 36.52% 312.555.31 31.59%
Payroll. employer taxes 1,266.64 1.88% 27.344.33 2.76%
Pension plan 614.78 0.91% 9.600.96 ""' 0.97%
Phones I fax 2,028.94 3.01% 15.753.99 1.59%
Postage 1,730.58 2.57% 12,338.93 1~25%
Printing - office 0.00 0.00% 4,482.68 0.45%
Rent - storage 280.00 0.42% 1.680.00 0.17%
Repairs & maintenance 3,174.00 4.71% 6.574.90 0.66%
Seminars 0.00 0.00% 5.565.31 0.56%
Supplies 2,834.86 4.20% 17.617.38 1.78%
Taxes. other 0.00 0.00% 2.084.11 0.21%
Taxes. property 0.00 0.00% 12.736.40 1.29%
Trash disposal 73.77 0.11% 869.94 0.09%
Travel expense 49.00 0.07% 2.951.27 0.30%
Utilities expense 1,434.44 2.13% 9.797.49 0.99%
Web maintenance 0.00 0.00% 21.792.50 2.20%
Scholarships 0.00 0.00% 1.945.00 0.20%
Chancellor luncheon 0.00 0.00% 0.00 0.00%
Student of the month plaque 89.97 0.13% 2.299.73 0.23%
Luncheon 0.00 0.00% 0.00 0.00%
State of the City 0.00 0.00% 0.00 0.00%
Shop Temecula First 0.00 0.00% 6.259.76 0.63%
Appreciation Night 0.00 0.00% 2.154.30 0.22%
e Mixers 0.00 0.00% 485.58 0.05%
Ambassador breakfast 0.00 0.00% 1,457.37 0.15%
Special Topic Breakfast 0.00 0.00% 0.00 0.00%
CVB 0.00 0.00% 77.199.58 7.80%
Membership printing 0.00 0.00% 2.120.93 0.21%
Plaques 0.00 0.00% 7,441.38 0.75%
New Member Orientation 0.00 0.00% 14.99 0.00%
Ribbon cuttings 0.00 0.00% 354.84 0.04%
Misc tourism 0.00 0.00% 51.76 0.01%
Tech Expo 167.00 0.25% 340.75 0.03%
Business showcase 0.00 0.00% 11.729.61 1.19%
Golf tournament 0.00 0.00% 23.803.33 2.41%
Awards gala dinner 0.00 0.00% 71,078.24 7.18%
Monte Carlo Nite 7.809.41 11.58% 8.061.15 0.81%
State of the City 0.00 0.00% 20.267.59 2.05%
Legislative summit 3.705.62 5.49% 13.643.88 1.38%
Legislative advocacy 0.00 0.00% 4.135.04 0.42%
Economic Outlook 0.00 0.00% 8.076.78 0.82%
Other expense 0.00 0.00% 1.447.05 0.15%
Total Expenses 72.063.96 106.85% 955.826.73 96.61%
Operating Income (4.921.131 -7.30% 31.141.47 3.15%
other Income
Interest Income 301.45 0.45% 2,442.80 0.25%
Total Other Income 301.45 0.45% 2.442.80 0.25%
Net income $ = J4.619.68,), -6.85% $ 33.584.27 3.39%
f. )
/
I~
()
CERTIFICATE OF LIABILITY INSURANCE
FAX (949)588-8348
I DATE tMMIDDIYYYYJ
01/30/2006
I THIS CERTIFICATE IS ISSUED AS A MAnER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
r.mIF~AGES
TH~ POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOve FOR THE POLICY PERIOO INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT'MTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSU~D OR
MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DeSCRIBED HEREIN IS SUBJECT TO ALL THE -TERMS. EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN R~DlJCED BY PAID ClAIMS. .
rr:~ TVPE OF INSURANCE pOUCYNUMB!A ~Ji...~ 1~,Mf~ LIMITS
GENEJW.\JABIUlY PHPK149650 01/21/2006 01/21/2007 EACHOCCURRENCf .
-X- COMMERCIAL GENERAL UABlUTY DAMAGE TO RENTED $
DQl=UI!C:l=~If=.""""_'
I _ -.J ClAI.... MI\llE [!] OCCUR MED EXP (Any.... ..""") .'
f PERSONAL & NJV INJURY
I I GENERAL AGGREGATE I'
GEN'1. AGGREGATE UMIT APPUES PER: I, PRODUCTS - COW'IOP AGG I .
Xl POUcv n Wc\= n LOC
AUTOMOBILE UABILITY I COMBINED SINGLE UMIT I .
I ANY AUTO (EI accident)
ALl OWNED AUTOS BODILY INJURY I
SCHEDULED AUTOS (Per peraoo) S
HIRED AUTOS BODilY INJURY I
NON-OlNNEDAUTOS (Peracddent) $
I PROPERTY DAMAGE I .
(Peraccldent)
j AUTO ONLY - EA ACCIDENT I $
I OTHER THAN . EAACC I $
AUTO ONt Y: AGG I S
EACH OCCURRENCE I S
AGGREGATE I .
I.
I.
I.
'liCSTATu..~1 I {W-I
E.L EACH ACCIDENT I .
E.I.. DISEASE - EA EMPLoYEEf $
E.I.. DISEASE. POUCY LIMIT I s
'Except: 10 day notice of cancellation for non payment of premium
CANCFlJ,ATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEllED BEFORE THE
EXPlRAnoN DATE! THEREOF, THE ISSUING INSURER WtLLENDEAVOR TO MAIL
~ DAYS WRITTEN H011CE TO THE CER11fICATE HOLDER NAMED TO THE LEFT.
1EE:~lTITix~::-
~ 11) @ACORD CORP~TION 1988
PRODUCER (949)472-6560
California Southwestern
Insurance Agency/Lic.' 0443354
21 Orchard
Lake Forest, CA 92630
INSURED Temecula valley Chanller Ur cOlllllerce
26790 Ynez Court
Temecul a, CA 92591
INSURERS AFrv",uu,G COVERAGE
_n ___ _
PhHadeclphia Insurance
CDlI1'any
INSURER A:.
I INSURER B:
INSURER C:
I INSURER D:
I INSURER E'
-
A
q
GARAGE LIAIlJUTY
~ ANY AUTO
EXCESSlUMBREu.A UABIUTY
=:J OCCUR D CLAIMS MADE
I DEDUCTIBLE
-, RETENTION $
\ ..'. ,.'... COMPENSAl1ONAND
"'I'LDYERS' LIABIUTY
>>If PROPRIETOR/PARTN8WXECunVE
OFFICER/MEMBER EXCWDED?
If yea. deSCribe under
SPECiAL PROVISIONS below
OTHER
~"fm:tma~".!'fs""n~'1'~~:.m':::fD~nS;~:r:t\~I~:~':e~"t";'S~ general 1 iabil ity
I CI;RTIFICATI; HOLnFR
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'---..J
City of Temecula
Ci ty Managers Offi ce
43200 Business Park Drive
Temecula, CA 92590
ACORD 25 (2001/08) FAX: (951)694-0201
NAIC#
1.000,000
100.00g
5.000
1.000.000
2.000.00g
2.000.000
.. FARMERS'
Commercial Certificate of Insurance
Agency
Name
&
Address
Coverages
This is to certify that the policies of Insurance listed below have been Issued to the Insured named above for the policy pertod indicated. Notwithstanding
any requJrement. term or condJUon of any contract or other d..~....., with respect to which thls certUlcate may be Issued nr may pertain, the Insurance
afforded by the policies described herein Is subject to all the terms, excluslons and condltions of such policies. Umlts shown may have heen reduced by
paid claims.
Co.
LIT.
()
St. 99
Insured
Name
&
Address
Craig Davis Insurance Agency, Inc.
1320 E. Valley Pkwy Ste. E
Escondido, CA 92027
Issue Date tMMlDDIYY) I 10/7/2005
Dlst. 87
ThJs certlftcate is Issued as a mailer of Infonnallon only and comers no rights
upon the certlflcate holder. ThJs certUlcate does not amend, extend or alter the
coverage afforded by the policies shown below.
Co~anies Providing Coverage:
Company A Truck. Ins.urance Exchange
Ldler
Company B Farmers Insurance Exchange
I.ette~
Company C Mid-Century Insurance Company
Letter
Coml""'Y 0
Letttr
Agent 393
. Temecula Valley Chamber
. 26790 Ynez Ct Sle A
. Temecula, CA 92591
Type oflnsurance
IPOllCY Effective Pollcy Expiration
Date (MMlDDJYY) Date (MMlDD/Y'I)
Policy Limits
Policy Number
General Uability General Aggregate $
L_~,..:J General Products-Comp/OPS
Llablllty Aggregate $
Penonal &
. Occurrence Vernon Advertising Injlll)' $
e ContIattual -Incidental Each Occurrence $
Only Fire DllllUlge
(Any one fIre) $
Owners & Coutractors Pro!. Medlnal~
(Anyone penon) $
A It Automobile liability Combined SIngle
All Owned Commercial Llmlt $ 1,000,000
Aut", 602379922 5/6/2005 5/6/2006 Bodlly 1n~1ll)'
Scbeduled AutOl (perpe_ $
HIred Autos t.~~'r $
Non-Owned Aulns
Garage Liablllty Property DllllUlge $
Garage Aggregate $
Umbrella liability LImlt $ I
Workers' c......,...:...,)o::o..;on Statutory
and Each Accident $
DJsease - &do Employee $
Employers' Uability Disease - Pancy LImIt $
Description of OperationsNehic1es!ReslrictionslSpecialitems:
Certificate Holder
. City ofTemecula
Name
( \ &
l ,/ Address
56-2492 4.-94
Cancellation
Should any of the above described polldes be cancelled before the explIatlon date
thereof, the lssufUg ..........j wIIIeodeavor to mall 30 days written notice to the
certificate holder named to the left, but failure to mall such notice sballlmpose no
obngad~mty l"d upon the ."........" its agents or representatives.
L:-:i . /~
Authorlwl Rep'i,mUve
Copy Distribution: Service Center Copy rd Agent's Copy .
43200 Business Park Dr
. Temecula, CA 92590
H-<ll
POLICYHOLDER COPY
STATE
COMPENSATION
(\ INSURANCE
, J FUND
P.O. BOX 420807, SAN FRANCISCO,CA 94142-0807
CERTIFICATE OF WORKERS' COMPENSATION INSURANCE
ISSUE DATE: 11-27-2005
GROUP:
POLICY NUMBER: 0877588-2005
CERTIFICATE 10: 2
CERTIFICATE EXPIRES: 11-27-2006
11-27-2005/11-27-2006
CITY OF TEMECULA
CITY CLERKS OFFICE
4*200 BUSINESS PARK DRIVE
TEMECULA CA 92590
SK
-.
This is to certify that we have issued a valid Workers' Compensation insurance policy in a form approved by the
California Insurance Commissioner to the employer named below for the policy period indicated.
This pOlicy is not subject to cancellation by the Fund except upon 10 days advance written notice to the employer.
We will also give you 10 days advance notice should this policy be cancelled prior to its normal expiration.
This certificate of insurance is not an insurance policy and does not amend, extend or alter the coverage afforded
by the policy listed herein. Notwithstmdin~ any requirement. term or condition of any contract or other document
with respect to which this certificate of Insurance may be issued or to which it may pertain. the insurance
afforded by the policy described herein is sUbject to all the terms. exclusions. and conditions. of such policy.
e~
A~t
~
AUTHORIZED REPRESENTATIVE
EMPLOYER'S LIABILITY LIMIT INCLUDING DEFENSE COSTS:
PRESIDENT
$1 . 000, 000 PER OCCURRENCE.
EMPLOYER
( )
TEMECULA VALLEY CHAMBER OF COMMERCE (A SK
NON-PROFIT CORP.)
41707 WINCHESTER RD STE 300
TEMECULA CA 92590
IREV.2-051
PRINTED 10-18-2005
s~
M0409
ATTACHMENT 1B
CITY/CHAMBER OPERATING AGREEMENT
-.
AGREEMENT BETWEEN THE CITY OF TEMECULA
AND
TEMECULA VALLEY CHAMBER OF COMMERCE
This Agreement, made in triplicate, this 25th day of July, 2006, by and between the CITY
OF TEMECULA, a Municipal Corporation, duly organized and existing under and by virtue of
the laws of the State of California, (hereinafter referred to as "City"), and the TEMECULA
VALLEY CHAMBER OF COMMERCE, a California nonprofit corporation (hereinafter referred
to as "CHAMBER") with reference to the following facts which are acknowl/i1dged by each party
as true and correct:
I. RECITALS
A. The City is desirous of promoting its advantages as a business, industrial, tourist and
residential center; disseminating information relative thereto, and of properly following up and
giving consideration to inquiries made relative to the various activities of City of Temecula
("City") and its possibilities as such to residential, industrial, tourist and business interests.
B. The Chamber has special knowledge, experience and facilities for disseminating
information; and is organized for and equipped to carry on promotional activities on behalf of
City; and to publicize and exploit its advantages.
C. Such activities are recognized by law as bein9 in the public interest and serving
public purpose.
II. AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. Chamber shall undertake, during the 2006-2007 fiscal year, to carry on promotional
activities on behalf of City and to particularly render the following services:
1. To maintain suitable quarters and employ competent professional personnel
to carry on the promotional activities herein stated.
2. To promptly answer correspondence relative to the business, industrial, and
residential advantages and opportunities in the City of Temecula, and to disseminate
information by correspondence, newspaper public Agency and personal contacts favorably
advertising such advantages and opportunities.
3. Respond to legislative issues through the Chamber's Southwest California
Legislative Council. Track legislation through the Legislative Advocacy Policy.
4. Offer meeting space to SCORE representatives to offer counseling services to
newly starting and expandin9 businesses. Offer rneeting space for counseling frorn the Small
Business Development Departrnent.
5. Develop and execute marketing seminars.
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Chamber Agreement.doc
1
6. To assist potential businesses in opening and relocatin9 to Temecula.
7. To promote and invite trade and business meetings and celebrations whereby
outside interests and individuals may become acquainted with the advantages and opportunities
in Temecula.
8. To support the City in all ways possible in the furtherance of the activities of
the City of Temecula.
9. To maintain a public office within the business area of~ity, easily accessible
and fully equipped for the purpose of disseminating information and answering correspondence
and inquiries regarding the City. Said office shall be open to the public not less than eight hours
a day, except Saturdays, Sundays, and holidays. Chamber shall employ a full time
President/CEO, a portion of whose duties shall be to promote the welfare and activities of the
City of Temecula; its industries, business activities and opportunities, residential advantages;
and other matters of general public interest.
10. Retention Committee for community businesses to sustain and nurture
existing businesses in Temecula.
11. Produce and update relocation packets for new residents.
12. Provide demographic information to interested individuals.
13. Organize events to promote goodwill in the City such as the Legislative
Summit, Business Expo, Candidates Forum, State of the City Event (20 seats), Annual Awards
Gala (20 seats), Chamber Golf Tournament (5 entries) and Economic Outlook Conference (10
seats).
14. Maintain and update Chamber web site.
15. Update and reprint City Maps. The Chamber shall supply City with a
minimum of 2,000 City Maps for distribution at no cost to City.
16. Provide a Leadership Academy Program to educate individuals on
becoming effective leaders in the business community.
B. That in consideration of the services to be performed by Chamber for City, as set forth
in paragraph 1 hereof, City hereby agrees to pay Chamber, during the term of this Agreement,
the sum of $148,000 for the fiscal year 2006-07, payable upon receipt of invoice quarterly
beginning on execution of this Agreement.
C. In the event the City of Temecula should desire any additional service, Chamber
shall, upon request of City, furnish a proposal including an itemized statement of the estimated
cost thereof, and the City of Temecula may modify or alter the proposal in its sole discretion or
may direct the submission of a new proposal which may be accepted, altered or rejected. Upon
the final approval of any such proposal and execution thereof, by the City of Temecula and the
Chamber, as herein provided, the City will pay to Chamber the cost thereof, and the Chamber
shall perform the work. All money due for carrying out said plan or proposal shall be supported
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Chamber Agreement.doc 2
by a detailed statement of Chamber showin9 the basis of said claims, and certified by proper
officers of Chamber. Chamber shall not be entitled to receive any compensation for its normal
services or expenses.
D. The President/CEO of the Chamber shall prepare and submit to the City Manager
and Assistant City Manager a monthly written report specifyin9 the activities of Chamber. Said
report shall be prepared in a format acceptable to the City of Temecula and is requested by the
second Friday of each month.
E. Chamber agrees that it will defend, indemnify and hold the CitY and their respective
elected officials, officers, agents, and employees free and harmless from all claims for damage
to persons or property by reason of Chamber's acts or omissions or those of Chamber's
employees, officers, agents or invitees in connection with their services rendered hereunder to
the maximum extent allowed by law.
F. Chamber shall secure from a good and responsible company or companies doing
insurance business in the State of California, pay for and maintain in full force and effect for the
duration of this Agreement a policy of comprehensive automobile and workers' compensation
and employees' Liability Insurance in which the City of Temecula is the named insured or is
named as an additional insured with the Chamber and shall furnish a Certificate of Liability
Insurance to the City of Temecula. Notwithstanding any inconsistent statement in the policy or
any subsequent endorsement attached thereto, the protection offered by the policy shall;
1. Include the City of Temecula as the insured or named as an additional insured
covering the services to be performed under this Agreement against all claims arising out of, or
in connection with, the Agreement.
2. Include the City of Temecula, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all claims arising out of, or in
connection with, the Agreement.
3. Provide the following minimum limits:
A. General Liability: $1,000,000 combined sin91e limit per occurrence
for bodily injury, personal injury and property damage.
B. Automobile Liability: $1,000,000 combined single limit per
accident for bodily injury and property damage.
C. Workers' Compensation and Employers Liability: Workers'
Compensation limits as required by the Labor Code of the State of
California and Employers' Liability limits of $1 ,000,000 per
accident.
4. The insurer shall agree to waive all rights of subro9ation against the Agency,
its officers, officials, employees and volunteers for losses arising from work performed by the
Contractor for the City.
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Chamber Agreement.doc
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5. Bear an endorsement or shall have attached a rider whereby it is provided
that, in the event of expiration or proposed cancellation of such policy for any reason
whatsoever, the City.of Temecula shall be notified by registered mail, postage prepaid, return
receipt requested, not less than thirty (30) days before.
6. Any deductible or self-insured retention must be declared to and approved by
the City of Temecula. At the option of the City, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the City, its officers, officials and employees; or
the Chamber shall procure a bond guaranteeing payment of losses and related investigation
claim administration and defense expenses. .,.,
G. Should any litigation be commenced between the parties hereto concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition any other relief to which it may be entitled.
H. This Agreement shall be effective for the fiscal year commencing July 1, 2006, and
terminating June 30, 2007.
I. This Agreement may be terminated by either party upon thirty (30) days written notice
with any sums due and payable hereunder.
\\San3\city manager\Wolnickg\Sponsored Events\2006~07 Chamber Agreement.doc
4
whatsoever, the City of Temecula shall be notified by registered mail, postage prepaid, return
receipt requested, not less than thirty (30) days before.
6. Any deductible or self-insured retention must be declared to and approved by
the City of Temecula. At the option of the City, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the City, its officers, officials and employees; or
the Chamber shall procure a bond guaranteeing payment of losses and related investigation
claim administration and defense expenses.
-
G. Should any litigation be commenced between the parties hereto concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition any other relief to which it may be entitled.
H. This Agreement shall be effective for the fiscal year commencing July 1, 2006, and
terminating June 30,2007.
I. This Agreement may be terminated by either party upon thirty (30) days written notice
with any sums due and payable hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
TEMECULA VALLEY
CHAMBER OF COMMERCE
Ron Roberts, Mayor
Pamela Voit
Chairman of the Board
ATTEST:
Susan W. Jones, MMC
City Clerk
Alice Sullivan, 10M
President/CEO
APPROVED AS TO FORM:
Bette Endresen
Secretary
Peter Thorson, City Attorney
Kelly Daniels
Treasurer
Aaencv Information
Temecula Valley Chamber of
Commerce
26790 Ynez Court, Suite A
Temecula, CA 92591
(951) 676-5090
\\San3\city manager\Wolnickg\Sponsored Events\1006M07 Chamber Agreement.doc
5
ATTACHMENT 2A
ECONOMIC DEVELOPMENT CORPORATION OF
SOUTHWEST CALIFORNIA SUPPORT INFORMATION
OFFICERS
Dennis Frank
President
UC Riverside Extensio.
K~r--'lhnson
Vel lident
Mission Oaks National Bank
Scott Crane
S ,"'tory
Southwest Healthrare Systom
Greg Prudhomme, CPA
Kuebler, Prudhomme & Compa'!)
TreaStlrer
EXECUTIVE COMMITTEE
Bob Brady
Ci!Y of Lak, Elsi.ore
Ken Carlisle
Guidon! C01poration
Richard Domagalski
W,& F"'1I,o Bank - Riverside DivisW.
Stevie Field
Riverside C01IH!y EDA
Gary George
Vesizvn
Gregory Lee
Southwest California Economic Alliance
Councilman Doug McAllister
Ci!Y ofMmri,ta
Jim O'Grady
Ci!Y ofTem'C1Ifa
Councilman Ron Roberts
Ci!Y ofTem'C1Ifa
Joao Sparkmao
T"'r,\Val/ryBank
VRECTORS-AT-LARGE
Frank Casciari
CalifomioBank &Tmrt
Mike Doblado
The Promenade In Tememlo
John FiIi
Solid Stak Stampinj!, Inc.
Stan Harter
Law Offin 0/ Stanfry A Humr
Bruce Keeton
&elfm CtmstrJlction
Melanie Nieman
Eastern AWnidpal Water Disbiet
Rex Oliver
Msmieta Chamber oj Commerce
David Phares
DL Phares & Associates
Claude Reinke
Th, Californian
Peter Rosen
Banton IYa/ Estak
Harry Shaak
Southwest COI1Jmuni!y Bank
Greg Smith, PI'
Ran,ho PI?Jsi<a! Thempy
Barbail. Tooker
Tem'C1Ifa Va'0' Unified Sehool Oishid
GaryYoumans
Com~"1i!J National Bank
R<<I '~ieme..
Th,l>a.iCotnf>a1!y
EXEClTfIVE DIRECTOR
Diane Sessions
ECONOMIC JEVHOPM!:Nl (ORPORAIION
March 9,2006
REce"'EO
MAR 1 0 2006
_. CITY ALAN,^__."
....c' _~g
Jim O'Grady
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
RE: FUNDING REQUEST FOR FY 2006-2007
Dear Jim:
The Economic Development Corporation of Southwest California (EDC)
is pleased to submit for your review the organization's current operating
budget for FY 2005-06, financial statements ending June 30, 2005, and
Summary of Activities FY 2005-06 (as of February 28, 2006). The EDC
operating budget for FY 2006-07 has not yet been approved by the Board;
however, our funding request in the amount of Twenty- Two Thousand,
Five Hundred dollars ($22,500) will be reflected in the EDC draft budget
as anticipated revenue from the City ofTemecula. We hope to secure the
funding in July 2006, which coincides with a planned membership
campaign.
There are no anticipated changes to the existing contract between the City
and the EDC. Scope of services will continue with business relations and
development, community outreach., and education programs. Additionally,
a strategic plan for regional economic development is included in the
EDC's scope of services.
Thank you for your consideration in this request. We look forward to
meeting with the Economic Development Subcommittee.
~ectfullY\ <
AYan~i6nr
Executive Director
cc:
encl.:
EDC Board ofDireGtors
City of Temecula Economic Development Funding Program
Application - FY 2006-2007
Ph. 951.677.1862
FllX 951.698.7920
www.edc-swrc.org
Emoil info@edc-swrc.org
P.O. Box 1388, Temeculo, CA 92593
37552 Winchester Rood, Murrieta, CA 92563
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CITY OF TEMECULA
Fiscal Year 2006-07
ECONOMIC DEVELOPMENT FUNDING PROGRAM APPLICATION
FOR PROFESSIONAL ORGANIZATIONS
(please Print or Type)
ReceIVED
MAR. 10 2006
cor~1t
Fiscal Year Funding:
2006-2007
Organization Name:
Economic Development
Southwest California
$22,500
Amount Requested:
Amount Received From City
In Prior Year:
$22,500
~
ORGANIZATION DATA:
Name of Organization: Economic Development Corporation of Southwest California
Contact Name: Diane Sessions TitleIPosition: Executi ve Director
Mailing Address: P.O. Box 13 R R
T~~ecula, CA 92593
Telephone: 951-677-1862 Fax: 951-698-7920 E-mail: dsessions@edc-swrc.org
Size of Organization: Staff ?
Board Members 30
Membership? 8
State the number of years that your organization has provided services benefiting the community.
16
How many years has the City ofTemecula sponsored your organization? 15
Is this organization inCv'lM~..d in California as a non-profit organization?
Yes X No
If"yes" - Date of incorporation as a non-profit: June 13, 1990
Is your organization free from discrimination based on race, color, creed, nationality, sex, marital
status, disability, religion, or political affiliation? Does your organization make its event
available to all? Yes' X No .
I FINANCIAL STATEMENTS
This Page Must Be Completed and Submitted
(Based on your organization's last fiscal year)
This form serves as a guideline ofthe fmancial information requested. Hyour organization
has financial statements (balance sheet & income ~:...,~~....ent) please attach. In addition,
please attach the organization's current budget for the organization.
()
Application Page 2
BalanceSheetasof June 30. 2005
Assets
Cash and Investments $
Audited: Yes _No---1L
Liabilities & F~nd Balance
101,916.20
Current Payables $
o
Receivables (detail) 2,420.00
(outstanding balances from golf tournament and luncheon events)
Inventory
Fixed Assets
Other Assets
Total Assets
Notes Payable
o
o
Fund Balance
101,916.20
o
o
Total Liabilities &
Fund Balance $
101. 916.20
104,336.20
o Income Statement for the Year Ended June 30, 2006
Audited: Yes
No -'L.
Income
Fundraising
Events -luncheons $
Grants
Membership - Cash $
-In Kind $
City Funds
Other Sources
;Exoenses
$
Salaries
$
39,086.
65,407.
11,315.
$
Operating Expenses $
o
15,595.
43,100.
4,500.
RentlMortgage
12,122.
$
$
Other Expenses
$
')9.011.*
.'i0.4??*
$
1.'0<10 *
Please note with an asterisk (*) any amounts that require explanation, and conunents on these
items. TOTAL: $160,602 TOTAL: $143,546
\
)
$ 6,250
6,250
22.500
11,889
12.122
$59,011
Cfl-'! Funds
Lake Elsinore
Murrieta
Temecula
CowrtyFYO<W5
County FY .05.06
Other Souree<
Jot......a $ 841
MisoeUaneous ..2..'M2
$ 3,590.
Other ~~
Insurance & Accounting
.Membership
Quarterly Lunch
GolfToumament
Special Projects
$ 2,520.
711.
10,715.
19,860.
16_616.
$50,422.
()
t)
Application Page 3
Please respond to the following questions.
1. Describe your organization, goals, operations, and activities and how it benefits the
economic development ofTemecula?
See Strategic Plan FY 2006 - 2007
.,.,
2. Does your organization submit to Staff the required information, monthly reports,
Financials, etc. on time'? Y e~ No_
3. Explain how your organization has worked well with the community to achieve your
goals?
See Partnerships and Outreach in summary of Activity
4. Please describe your financial reporting?
Unaudited financial statements are prepared in-house and
reviewed by EDC Board member Greg Prudhomme, CPA. Funds
have been set aside for a financial review.
5. If your organization received City ofTemecula funding in the previous year, please
provide a brief recap of the organization's accomplishments. Are there any notable
operation and/or P'Vl5'aID. changes? Ifso, please explain.
See Summary of Activity
Cl
o
!SIGNATURE PAGE
Application Page 4 I
We hereby certify the information contained in this application is true to the best of our
knowledge and belief.
Prepared By:
President or
Authorized Officer:
Diane Sessions, Executive Director
NAME AND TITLE (Please Print or Type)
<"~.~ \
I 'l~All,t/~O~ -
J' "'W'{'Slgn'lmlrej
Dennis Frank, President
NAME AND TITLE (Please Print or Type)
(Signature)
9rganaaUon: Economic Development Corporation of Southwest California
(Organization Name)
951-677-1862
(TelephOne)
P.O. Box 1388 Temecula, CA 92593
(Mailing Address of Organization)
March 9, 2006
(Date)
BE SURE TO INCLUDE THE ORIGINAL PLUS 4 COPIES (TOTAL OF 5 COPIESl AND
SUBMIT TO:
Mail Completed Applications to:
Or Deliver in Person to:
,
:
City of Temecula
Economic Development Funding Program
James B. O'Grady, Assistant City Manager
Post Office Box 9033
Temecula, CA 92589-9033
City of Temecula
Economic Development Funding Program
James B. O'Grady, Assistant City Manager
43200 Business Park Drive
Temecula, Ca 92590
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ECONOMIC DEVELOPMENT CORPORATION
OF SOUTHWEST RIVERSIDE COUNTY
BALANCE SHEET
JUNE 30, 2005
ASSETS
CURRENT ASSETS
Cash in checking - Calif Bank & Trust
Money Market - Calif Bank & Trust
Prepaid expenses
$ 253.86
101,662 _
TOTAL CURRENT ASSETS
PROPERTY & EQUIPMENT
Equipment
Less :Accumulated Depreciation
NET PROPERTY AND EQUIPMENT
TOTAL ASSETS
LIABILITIES AND FUND BALANCES
FUND BALANCE
Fund balance, beginning
Excess (deficit) of revenues over expenses
101,916
o
o
o
$ 101,916
$ 84,860
_____~!:cq~!:__._._.._____.
TOTAL FUND BALANCE
TOTAL LIABILITIES AND FUND BALANCE
ACCOUNTS RECEIVABLE
.._~9).,~~~_
$ 101,916
~
ACCOUNTS PAYABLE
EDC Breakfast Event 2/10
EDC Quarterly Lunch 4/28
EDC Golf Toumament
$ 30.00
$ 90.00
$ 2,300.00
TOTAL
$2,420.00.
TOTAL
$0.00
ECONOMIC DEVELOPMENT ~v..... _...ATJON OF SOl1JHWEST RIVERSIDE COUNTY
STATEMENT OF REVENUES AND "'.."......S
FOR THE TWELVE MONTHS ENDED JUNE 30, 200S
() Current Year To Date Year To Variance Annual Balance
Period Date Budget Remaining
Months 12 Budaet Comments
Percent 100%
REVENUES
Memberships w cash 500 43.100 50.000 (6.900) 50.000 (6.900)
Memberships - in-kind services. 0 4,500 4,500 0 4,500 0
City contracts 0 35,000 35,000 0 35,000 0
County contribution 0 24,012 12,500 11.512 12,500 11,512
Special event revenue (golf) 25,176 39.086 34,250 4.836 34,250 4,836
Quarterly luncheons 0 11,315 18.000 (6,685) 18.000 (6,68lil
Intererst income 69 841 500 341 500 341
Special Projects 0 0 0 0 0 0
Miscellaneous Income 0 2.749 0 2.749 0 2.749
TOTAL REVENUES 25,744 160,602 154,750 5,852 154,750 5,852
EXPENSES
PERSONNEL SERVICES
Director Salary 2.857 34.231 43.800 (9.569) 43.800 9.569
Director w Employer IRA Contrib. 107 1,193 1,150 43 1,150 (43)
Payroll Taxes 969 11,557 3,200 8,357 3,200 (8,357)
Workers' Comp Insurance 0 925 1,250 (325) 1,250 325
Director - payroll services 66 795 1,060 (285) 1,060 285
Secretary - temporary, 18,674.66 2.469 16,205 30,550 (14,345) 30,550 14,345
Temp Staffing. 0 500 500 0 500 0
TOTAL PERSONNEL SERVICES 6.468 85,407 81.510 (16,103) 81,510 16,103
ADVERTISING/CONSUL TlNGIINSURANCE
Accounting. 0 1,000 1,000 0 1,000 0
e Advertising 0 0 200 (200) 200 200
Insurance - general f 0 & 0 0 1.520 1.790 (270) 1.790 270
TOTAL ADVERTICONSUL TnNSUR 0 2.520 2.990 (470) 2.990 470
DIRECT OPERATING EXPENSES
Office Supplies 694 2,482 2,000 482 2,000 (482)
EqUipment & Repairs 258 420 300 120 300 (120)
Telephone 53 290 1,800 (1,310) 1,600 1,310
Postage 0 1,061 2,400 (1,339) 2,400 1,339
Prinling/copying/bindill!l 0 294 2,000 (1,706) 2,000 1,706
Dues/memberships/subscriptions 0 818 500 318 500 (318)
Webslle 354 2,375 2,900 (525) 2,900 525
ConferenceJtraininglworkshops 0 1,315 1,000 315 1,000 (315)
Travel 51 899 900 (1) 900 1
Storage. 0 3,000 3,000 0 3,000 0
Rent 1,010 12,123 12,500 (377) 12,500 377
Taxes & Ucense 0 120 150 (30) 150 30
Prote&sional Fees 0 14 2,000 (1,966) 2,000 1,966
Miscellaneous 0 2.507 500 2.007 500 (2.007)
TOTAL DIRECT OPERATING EXPEl 2.421 27.717 31,750 (4.033) 31.750 4.033
DIRECT PROGRAM EXPENSES
Membership (drive, certs, fmmes) 0 711 1,000 (289) 1,000 289
Newsl_r expense O. 0 2,500 (2,500) 2,500 2,500
Quarterly luncheons 3,304 10,715 16,800 (6,085) 16,800 6,085
Golf tournament 18,696 19,860 14,700 5,160 14,700 (5,160)
Special Projects 5.000 16.616 3.500 13.116 3.500 (13.116)
TOTAL DIRECT PROGRAM EXP. 26.999 47.901 38.500 9.401 38.500 (9.401)
, TOTAL EXPENSES 35,889 143,546 154,750 (11,204) 154,750 11,204
, .lxCESS (DEFICIl) OF REVENUES
OVER EXPENSES (10.144) 17.057 0 17.057 0 (17.057)
,
* In-Kind Services = $3000 Storage. $1,000 Accounting, and $500 discount on staffing fee
c) EOC SOUTHWEST RIVERSIDE COUNTY
OPERATING BUDGET (Amended 8118105)
JULY 1, 2005 TO JUNE 30, 2006
REVENUES
Membership - Cash 54,750.00
Membership - In Kind Services 4,500.00
City Participation 35,000.00
County Participation 12,500.00
Special Event Revenue (golf) 34,2S!l.00
Quarterty Luncheons 17,500.00
Interest Income 600.00
Special Projects
Miscellaneous Income
TOTAL REVENUE $ 159,100.00
SXPENDITURES
Personnel Services
Director Salary 50,000.00
Director 401 K Contribution 1,500.00
Payroll Taxes 4,266.00
Workers' Comp 1,584.00
Director - payroll services 1,060.00
Admin Assistant 31,950.00
Admin Payroll Service'
TOTAL PERSONNEL EXPENSES $ 90,360.00
Direct Operating Expenses
e Accounting' 1,500.00
Advertising 200.00
Insurance 1,790.00
Office Supplies 2,000.00
Equipment repairs 300.00
Telephone 1,800.00
Postage 1,500.00
Printing/copyinglbinding 1,500.00
Dues/memberships 900.00
Webs~e 2,900.00
Conferenceltrainingworkshops 1,000.00
Travel 1,000.00
Storage' 3,000.00
Rent 12,500.00
Taxes & License 150.00
Professional Fees 2,000.00
Miscellaneous Exoenses 500.00
TOTAL DIRECT OPERATING EXPENSES $ 34,540.00
Direct Prpgram Expenses
Membership Drive 1,000.00
Newsletter Expense 2,500.00
Quarterly Luncheons 16,000.00
Golf Toumament 14,700.00
S~cial Protects
TOTAL DIRECT PROGRAM EXPENSES $ 34,200.00
TOTAL EXPENDITURES $ 159,100.00
EXCESS EXPENDITURES OVER REVENUE $0.00
*In-KInd Services = $3,000 Storage and $1,000 Accounting,
. .
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ECONOMIC DEVELOPMENT CORPORATION
OFSOUTKWESTCALWORNIA -
STRATEGIC PLAN FY 2006-2007
Executive Summary
The EDC Board of Directors adopted a new corporate identity and logo which was rolled out in
October 2005 in celebration of the EDC's IS-year anniversary. A new EDC Strategic Plan for
Regional Economic Development will be adopted in December 2006 following a regional
S.W.O.T./Strategic Planning Session scheduled for October 2006. This event will focus on
identifYing regional economic development needs and creating strategies and initiatives to meet
these needs in the next 3-5 years.
The current Strategic Plan focuses on six key economic development objectives, but is not
limited to the following. The Board of Directors will have the authority to add or delete items as
needed with Board "Pl"V ..al. The key objectives are:
o
1. (a) Continue and expand EDC services through business retention and expansion of
primary businesses in Southwest California. Primary businesses include but are not
limited to commercial, industrial, manufacturing and professional industries.
(b) Increase EDC identity through various methods such as routine press releases,
newsletters, luncheons, and community announcements to create a source of public
information for business assistance.
(c) Develop a new el"''''p,,,,,,eurial }'.'v6""''' that will link technology businesses
to resources they need for success. (New Program)
2. Act as a "One Voice" advocate on the region's key business issues. Create a
proactive synergy between the business community, public agencies, education and
training facilitators, and economic development organizations throughout the region.
3. Support the Southwest California Economic Alliance in business attraction and
marketing efforts to attract high-technology, higher-wage Cvmp....Jes to the region.
4. Support the Southwest California Legislative Council in legislative issues and
initiatives to promote state and federal funding for Southwest California's
infrastructure projects and to act as a catalyst for bp, v..mg the California business
!)limate.
5. Act as a catalyst for ,,;'.......lining the various govemment permit and planning entities
in Southwest California.
1
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Economic Development C~.p~...;';'on
of Southwest California
Strategic Plan Executive Summary FY 2006-2007
Page 2 of2
.,.,
6. Facilitate and support activities in higher education and skills-training for excellent
workforce development.
7. Facilitate and support transportation and infrastructure projects such as regional
transportation corridors, utilities delivery and supply, recreational lakes, and air
transport and delivery.
8. Support healthcare and medical services projects such as the proposed Temecula
hospital, expansions of current hospitals, and the proposed UCR Medical Education
and Research Campus.
In order to reach these objectives, the EDC must continue to create partnerships and expand its
membership to better fund the efforts outlined above. Membership expansion will also attract
additional expertise that the EDC can draw from to meet goals. Currently, membership is
centered in the Southwest California area.
Southwest California companies rely on the EDC to take a leadership role in economic
development, with primary expectations of advocating and supporting greater business
opportunities. The EDC's organizational strategies will ensure that companies in the region will
have the bnsiness resources and support to expand locally, which will create more jobs and help
influence companies to stay in the region. With new jobs created, the high commuter population
of Southwest California will decrease, producing a more favorable balance between a desirable
place to live and do business.
2
. .
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'" ")
ECONOMIC DEVELOPMENT CORPORATION
OF SOll.n WEST CALIFORNIA
SUMMARY OF ACTIVITY -
Fiscal Year July 1,2005 - June 30, 2006
(as of March 9, 2006)
Business Develonment
. EDC responded to 56 business development leads generated by a variety of sources including
referrals from the City of Temecuia, City of Murrieta, City of Lake Elsinore, and requests
generated by the EDC website, telephone and community outreach.
Business RetentionlExnansion
. The Business Relations Committee held 12 monthly meetings and completed II visitations
as of the date of this report. Survey data was collected in person and by telephone.
Committee members responded to 8 requests for assistance from business owners on various
business-related issues.
\
EDC Marketinl!!Outreach
· EDC hosted 5 events/w~rkshops to date: 1) EDC 11th Annual Golf Tournament (6/10/05); 2)
"An inside Approach to Looking at Self-Employment Options" (9/8/05); 3) EDC IS-Year
Anniversary Luncheon (10/28/05); 4) "Franchising 101"; and 5) EDC Quarterly Lunch -
California's Future (2/23/06).
· EDC emailed 48 community event announcements on regional econornic and business
development as of the date of this report.
· EDC staff and/or directors participated in or attended regularly-held meetings and/or special
events related to economic development:
> Boy Scouts of America - Distinguished Citizen Award - Staff was a volunteer on the
planning committee.
> Calexico Economic Development SWOT Workshop
> Corona EDD Workshops
> Economic Outlook Conference 2005
> EDC 11th Annual Golf Tournament
> EDC Quarterly Lunch
> EDC Business Retention Visit and Tour - APEX Mannfacturing in Murrieta
> Lake Elsinore Mayor's State of the City Address
> Lake Elsinore Valley Chamber of Commerce EDC "Connections"
> "Leads" Networking Meeting
> Mt. San Jacinto College Planning Meetings
> Murrieta Brokers' Meetings
> Murrieta City Council Meeting
> Murrieta Chamber's Annual Golf Tournament (volunteer)
, .
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EDC of Southwest California
Summary of Activity Report - FY 05-06
Page 2 of3
o
> Murrieta Project Leadership
> Murrieta- Temecula Group
> NAIOP Conference
> Riverside County Supervisor Jeff Stone - Economic Outlook
> Riverside County Wine CoUntry Beautification Groundbreaking
> Southwest California Legislative Council Meeting
> Southwest California TV Station Planning Meeting
> Southwest California Economic Alliance Brokers' Breakfast
> Southwest Califomia Legislative Summit Planning Meeting
> State of the Inland Empire
> Susan G. Komen Drive for the Cure
> Susan G. Komen Race for the Cure Committee
> Temecula Chambers' Legislative Summit
> Temecula Noon Rotary
> Temecula Chamber Economic Outlook Meeting
> Temecula Chamber Partners in Education - Staff serves as committee chair.
> Temecula Chamber Temecula State of the City Planning Meeting
> Temecula City Council Meeting
> Temecula State of the City Address - Staff serves as committee member.
> Temecula State of the City Event
> Temecula Valley Balloon & Wine Festival
> TVUSD School Dedications - Tony Tobin Elementary
> UCR Extension Community Program Review Committee
> Valley EDC events
> UCR Reception - Proposed Medical Education & Research Campus
> Venzon FIOS R;,~;,...~on and Presentation
EDC Education Action Committee
· The EDC Education Committee is focused on the following items: 1) Higher Education
Center; 2) ASV AB aptitude testing of high school and college students to match skills with
employers; and 3) workforce education assessment survey.
EDC Industrial Committee
· The EDC is focused on the following items: I) High school robotics program; 2) Foreign
Trade Zone; 3) ETP Workforce Training project; and 4) annual Excellence Awards program
for manufacturers.
'-. .
EDC Transoortation and Infrastnicture Action Committee
· The EDC T &1 Committee is focused on the following items: I) Road L....v o'ements on Hwy
79 North & South and other nuyor transportation corridors; 2) alternate transportation route
to Orange County; 3) March JP A and French Valley Airports; 4) "remote worker" project as
it relates to local residents who commute to San Diego jobs; and 4) adequate utility
infrastructure.
. ..' '..'
n
EDC of Southwest California
Summary of Activity Report - FY 05-06
Page3 00
o
EDC Onmnization I Administration
. EDC employs one full-time Executive Director and one part-time administrative employee.
· EDC continues to move toward accomplishing new goals and objectives in its strategic plan
for regional economic development.
. The following action committees meet each month: Educati<m, Transportation &
Infrastructure, Business Relations, and Industrial.
· EDC finalized a new cv.pv...;.;l identity project that included a new logo and corporate
identity.
· The EDC Board of Directors will revisit the goals and objectives of the EDC Strategic Plan
for Regional Econornic Development in October 2006. New strategies will be formed to
address the current econornic development needs of the region's business community.
· EDC will hold its 12th Annual Golf Tournament on Friday, June 9, 2006. The annual golf
tournament is the EDC's major fundraising event. Last year's annual tournament exceeded
revenue goals by "t'p."Adnately $3,000.
· EDC held II general Board of Directors meetings to date, which are held on the third
Thursday of every month at 9:00 am.
· The Board of Directors took action and/or authorized position letters on 3 regional issues:
~ Letter of Support for VerizonlMCI merger.
~ Letter to Support-r."yv~OO Temeculahospital
~ Letter to Support - SB 288
· EDC is affiliated with the following organizations:
EDC Partnershios
(
~ Cities of Lake Elsinore, Murrieta, Temecula
~ Employment Development D..p",,;"'ent
~ Lake Elsinore Valley Chamber of Commerce
~ Mt. San Jacinto College
~ Murrieta Chamber of Commerce
~ Murrieta- Temecula Group
~ March Joint Powers Authority
~ Riverside County EDA
~ Rotary Club of Temecula
~ San Diego North EDC
~ San Diego Association of Governments
~ Southwest California Econornic Alliance
~ Southwest California Legislative Council
~ TVUSD - Partners in Education
~ Temecula Valley Chamber of Commerce
~ DC Riverside
~ Valley EDC
~ Western Riverside County Council of Governments
ATTACHMENT 2B
CITY/ECONOMIC DEVELOPMENT CORPORATION OF
SOUTHWEST CALIFORNIA OPERATING AGREEMENT
AGREEMENT BETWEEN THE CITY OF TEMECULA AND
ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST CALIFORNIA
REGARDING
THE PROVISION OF ECONOMIC DEVELOPMENT SERVICES
This Agreement, made in triplicate, this 25th day of July, 2006, by and between the
CITY OF TEMECULA, a Municipal Corporation, duly organized and existing under and
by virtue of the laws of the State of California, (hereinafter referred to <!IS "City"), and the
ECONOMIC DEVELOPMENT CORPORATION OF SOUTHWEST CALIFORNIA, a
California nonprofit corporation (hereinafter referred to as "EDCSWC") with reference to
the following facts which are acknowledged by each party as true and correct:
RECITALS
A. The City is desirous of promoting its advantages as a business, industrial,
and residential center; disseminating information relative thereto, and of properly
following up and giving consideration to inquiries made relative to the various activities of
City of Temecula ("City") and its possibilities as such to residential, industrial, and
business interests.
B. The EDCSWC has special knowledge, experience and facilities for
accomplishing economic development activities.
C. The City now desires to retain the EDCSWC to accomplish various economic
activities and the EDCSWC is willing to be so retained pursuant to the terms and
conditions of this Agreement.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
OPERATIVE PROVISIONS
1. RESPONSIBILITIES OF THE EDCSWC
1.1 The EDCSWC shall undertake, during the 2006-07 fiscal year, to carry on
the EDCSWC's scope of services as listed in the attached executive summary (refer to
Exhibit #1), which is attached to and made a part of this agreement. These services
include business relations, business development, community outreach, and education
programs. These duties may be adjusted from time to time as agreed upon by the
EDCSWC and the City.
The Executive Director of the EDCSWC shall prepare and submit to the Assistant City
Manager a monthly written report specifying the activities of the EDCSWC. Said report
shall be prepared in a format acceptable to the City of Temecula and submitted to the
City by the second Friday of each month.
2. PAYMENT TO EDCSWC
2.1 In consideration of the services to be performed by the EDCSWC for the
City as set forth in paragraph 1 hereof, the City hereby agrees to pay the EDCSWC, the
sum of $22,500. This shall be considered a payment for services rendered from July 1,
2006 through June 30,2007.
2.2 In the event the City should desire any additional services, the EDCSWC
may, upon request of the City, furnish a proposal including, an itemize!1.statement of the
estimated cost thereof, and the City may modify or alter the proposal, or may reject the
proposal in its entirety at its sole discretion, or may direct the submission of a new
proposal which may be accepted, altered or rejected. Upon the final approval of any
such proposal and execution thereof by the EDCSWC and the City, as herein provided,
the City will pay to the EDCSWC the cost thereof and the EDCSWC shall perform the
services set forth in the proposal. All money due for carrying out said plan or proposal
shall be supported by a detailed statement of the EDCSWC showing the basis of said
claims, and certified by proper officers of the EDCSWC.
3. .INDEMNIFICATION
The EDCSWC agrees that it will defend, indemnify and hold the City and its
elected officials, officers, agents, and employees free and harmless from claims for
damage to persons or property by reason of the EDCSWC's acts or omissions or those
of the EDCSWC's employees, officers, agents or invitees in connection with their
services rendered hereunder to the maximum extent allowed by law.
4. INSURANCE
The EDCSWC shall secure from a good and responsible company or companies
doing insurance business in the State of California, pay for and maintain in full force and
effect for the duration of this Agreement a policy of workers compensation and
employers' Liability Insurance in which the City is the named insured or is named as an
additional insured with the EDCSWC and :,;hall furnish a Certificate of Liability Insurance
to the City Manager of the City of Temecula before execution of this Agreement.
Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached thereto, the protection offered by the poliCY shall:
4.1 Include the City as the insured or named as an additional insured
covering the services to be performed under this Agreement against all claims arising
out of, or in connection with, the Agreement.
4.2 Include the City, its officers, employees and agents while acting within the
scope of their duties under this Agreement against all claims arising out of, or in
connection with, the Agreement. Provide the following minimum limits:
A. General Liability: $1,000,000 combined single limit per
occurrence for bodily injury, personal injury and property
damage.
B. Automobile Liability: $1,000,000 combined single limit per
accident for bodily injury and property damage.
C. Workers' Compensation and Employers' Liability: Workers'
Compensation limits as required by the Labor Code of the
State of California and Employers' Liability limits of
$1,000,000 per accident.
4.3 The insurer shall agree to waive all rights of subrogation against the City,
its officers, officials, employees and volunteers for losses arising from work performed by
the Contractor for the City.
4.4 Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration or proposed cancellation of such policy for any
reason whatsoever, the City of Temecula shall be notified by registered mail, postage
prepaid, return receipt requested, not less than thirty (30) days before.
4.5 Any deductible or self-insured retention must be declared to and
approved by the City of Temecula. At the option of the City, either the insurer shall
reduce or eliminate such deductible or self-insured retention as respects the City, its
officers, officials and employees; or the EDCSWC shall procure a bond guaranteeing
payment of losses and related investigation claim administration and defense expenses.
5. ATTORNEY'S FEES
Should any litigation be commenced between the parties hereto concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition any other relief to which it may be entitled.
6. TERM
This Agreement shall be effective for the fiscal year commencing July 1, 2006,
and terminating June 30, 2007.
6.1 This Agreement may be terminated for any reason, by either party upon
thirty (30) days written notice with any sums due and payable hereunder for services
actually performed.
7. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations and statements, oral or written, are
merged into this Agreement and shall be of no further force or effect. Each party is
entering into this Agreement based solely upon the representations set forth herein and
upon each party's own independent investigation of any and all facts such party deems
material.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
ECONOMIC
DEVELOPMENT
CORPORATION OF
SOUTHWEST CALIFORNIA
Ron Roberts, Mayor
Dennis Frank, President
ATTEST:
Susan W. Jones, MMC, City Clerk
Scott Crane, Secretary
APPROVED AS TO FORM:
Aaencv Information
Economic Development
Corporation of
Southwest California
P.O. Box 1388
Temecula, CA 92593-1388
Peter M. Thorson, City Attorney
EXHIBIT #1
EDCSWC's Scope of Services
()
ECONOMIC DEVELOPMENT CORPORATION
OF SOlJ.ln WEST CALIFORNIA -
STRATEGIC PLAN FY 2006-2007
Executive Summary
The EDC Board of Directors adopted a new corporate identity and logo which was rolled out in
October 2005 in celebration of the EDC's IS-year anniversary. A new EDC Strategic Plan for
Regional Economic Development will be adopted in December 2006 following a regional
S.W.O.T.IStrategic Planning Session scheduled for October 2006. This event will focus on
identifYing regional economic development needs and creating strategies and initiatives to meet
these needs in the next 3-5 years.
The current Strategic Plan focuses on six key economic development objectives, but is not
limited to the following. The Board of Directors will have the authority to add or delete items as
needed with Board ~p'u val. The key objectives are:
o
1. (a) Continue and ..Ay<.u.d EDC services through business retention and expansion of
primary businesses in Southwest California. Primary businesses include but are not
limited to commercial, industrial, manufacturing and professional industries.
(b) Increase EDC identity through various methods such as routine press releases,
newsletters, luncheons, and community announcements to create a source of public
information for business assistance.
(c) Develop a new "~;""p.,,~eurial program that will link technology businesses
to resources they need for success. (New Program)
2. Act as a "One Voice" advocate on the region's key business issues. Create a
proactive synergy between the business community, public agencies, education and
training facilitators, and economic development organizations throughout the region.
3. Support the Southwest California Econornic Alliance in business attraction and
marketing efforts to attract high-technology, higher-wage euuop...Jes to the region.
4. Support the Southwest California Legislative Council in legislative issues and
initiatives to promote .state and federal funding for Southwest California's
infrastructure projects and to act as a catalyst for improving the California business
plimate.
( 1
.....~~/
5. Act as a catalyst for ~;'.........Jjning the various government permit and planning entities
in Southwest California.
I
()
o
( )
Economic Development Corporation
of Southwest California
Strategic Plan Executive Summary FY 2006-2007
Page 2 of2
.,.,
6. Facilitate and support activities in higher education and skills-training for excellent
workforce development.
7. Facilitate and support transportation and infrastructure projects such as regional
transportation corridors, utilities delivery and supply, recreational lakes, and air
transport and delivery.
8. Support healthcare and medical services projects such as the proposed Temecula
hospital, expansions of current hospitals, and the proposed UCR Medical Education
and Research Campus.
In order to reach these objectives, the EDC must continue to create partnerships and expand its
membership to better fund the efforts outlined above. Membership expansion will also attract
additional expertise that the EDC can draw from to meet goals. Currently, membership is
centered in the Southwest California area.
Southwest California w=l'....ies rely on the EDC to take a leadership role in economic
development, with primary expectations of advocating and supporting greater business
opportunities. The EDC's organizational strategies will ensure that Cv=1'''''':es in the region will
have the business resources and support to "'Al'.....d locally, which will create more jobs and help
influence cw...l'....ies to stay in the region. With new jobs created, the high commuter population
of Southwest California will decrease, producing a more favorable balance between a desirable
place to live and do business.
2
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ITEM NO.6
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Approvals
City Attorney
Director of Finance
City Manager
p..r
iJl2
9~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Jim O'Grady, Assistant City Manager
DATE:
July 25, 2006
SUBJECT:
Approve the Sponsorship Requests for The Temecula OnStage, Temecula Fall
Car Show & Old Town Cruise and Inland Empire Affiliate of The Susan G.
Komen Breast Cancer Foundation Race for the Cure Sponsorship and Funding
Agreement.
PREPARED BY:
Gloria Wolnick, Marketing Coordinator
RECOMMENDATION:
That the City Council:
1. Approve the event sponsorship agreement for actual city-support costs in the amount
up to $6,885 for Temecula OnStage and authorize the Mayor to execute the following
agreement.
2. Approve the event sponsorship agreement for actual city-support costs in the amount
up to $30,750 for the Temecula Fall Car Show & Old Town Cruise and authorize the Mayor
to execute the following agreement.
3. Approve the event sponsorship and funding agreement in the amount of $25,000
cash, city-support costs in the amount of approximately $13,425, and promotional services
valued at $11,575 for the Inland Empire Affiliate of The Susan G. Komen Breast Cancer
Foundation Race for the Cure.
BACKGROUND: Staff has received a sponsorship request for Temecula OnStage,
Temecula Fall Car Show & Old Town Cruise, and a sponsorship and grantfunding requestfrom The
Inland Empire Affiliate of The Susan G. Komen Breast Cancer Foundation forthe Race forthe Cure
event.
The City of Temecula has previously sponsored these events. Since the events will be held in the
fall it is now appropriate to bring it forward for Council consideration so that marketing and planning
can proceed.
The City of Temecula hosts a wide array of special events year-round all adding to its rich quality of
life. Residents and visitors look forward to attending these popular events each year and the events
help make Temecula the unique community that it is. Temecula OnStage, Temecula Fall Car Show
& Old Town Cruise, and Race for the Cure events increase tourism revenue for the City's
restaurants, hotels, shopping centers and wineries.
Due to the fact that these special events promote tourism in Temecula, the City support services
would come from the General Fund's budget. There will be no commissions, consultant fees and/or
salaries paid to any party from the City of Temecula's sponsorship.
Temecula OnStaae
Staff has received a request from the Theatre Foundation to provide city support costs in the
amount up to $6,885 for the Temecula OnStage event which will be held in Old Town Temecula.
The event organizer will pay for all rental costs for the Temecula Community Theater.
This year Temecula OnStage will be expanded to cover Labor Dayweekend - September 1st- 3rd,
2006. On Friday evening and Saturday afternoon the Theater Foundation will hold an event at the
Temecula Community Theater. The original Temecula OnStage event will be held on Saturday
evening from 6:00 pm - 11 :00 pm on Main Street. This venue will require the closure of Main Street
and 3'd Street on Saturday only. The street closures will be brought back to Council for separate
action prior to the event. The area's top chefs and wine makers will be showcased along with a
variety of performance arts including local musicians, vocalists, actors and dancers. On Sunday
morning a jazz venue to be held at the Temecula Community Theater courtyard along with a
champagne brunch is planned.
Temecula OnStage is expected to draw 1,250 guests. This event will serve as a fundraiser for the
resident companies and the purchase of capital items for the Temecula Community Theater.
Marketing and publicity for the proposed 2006 event will include local magazines and newspapers,
posters, flyers, website and radio where sponsorships and Public Service Announcements (PSA)
airings can be obtained, and cable. The event will be promoted through the use of invitations sent
to the Theatre Foundation's database.
The 2005 Temecula OnStage event had approximately 550 guests in attendance and showed a net
profit of $11,477. Participation included eight local wineries and specialty food items were prepared
and served by chefs from five local restaurants.
The event showcased the following performers: Big Bad Voodoo Daddy, YNT, Aunt Kizzy'z Boyz,
Temecula Vintage Singers, Temecula Valley Players, and local talents violinist Antonio Pontarelli
and vocalist Joelle James.
Marketing and publicity for the 2005 event included event flyers and poster, newsletter sent to 1 ,000
people, and invitation sent to 1,500 people. Advertising consisted of: The Press-Enterprise,
Neighbors Newspaper, Entertainment Roundup, Valley Business Journal, Valley Living Magazine,
Clear Channel Broadcasting KMYT and KTMQ, KA TY and on the Theatre Foundation website.
Temecula Fall Car Show & Old Town Cruise
Staff has received a request from The Drifters Car Club and P & R Productions to provide city
support costs in the amount up to $30,750 for the 7th Annual Temecula Fall Car Show & Old Town
Cruise to be held on October 6th & 7th, 2006. The event will serve as a fundraiser with approximately
$8,000 of the net proceeds directed towards Wishes for Children.
Event activities will be similar to the 2005 car show. The event will begin on Friday evening with the
Old Town Temecula Cruise on Old Town Front Street. There will be a cross section of approximately
650 classic cars, special interest vehicles, hot rods, and custom cars.
On Saturday, October 7th, an all day "Show & Shine" will take place and trophies will be awarded at
the "Awards of Excellence" awards ceremony. The event will also feature a Silent Auction, giant
raffle table, music, vendors and food. No alcohol will be served or sold at this event.
The 2005 Temecula Fall Car Show served as a fundraiser for the Temecula Boy Scouts with $3,600
received for event parking and $7,000 received for event proceeds. Other community donations
included: $1,000 to Veterans of Foreign Wars Post 4089, $300 to American Legion, $700 to The
Theater Foundation and $1,000 to P & R Scholarship fund.
The attendance at the 2005 Temecula Fall Car Show was estimated at 50,000 people for the day
and a half event. There were 650 cars that were registered for the 2005 show and 70 vendors. Over
75 trophies were awarded at the "Awards of Excellence" awards ceremony.
P & R Productions staged several activities to enhance the event. On Friday evening, there was a
car cruise and a free concert which paid tribute to The Platters, 5th Dimension and The
Commodores. An all day "Show & Shine" was held on Saturday. The event also offered a
"Treasure Hunt", giant raffle table, music, vendors and food.
Marketing and publicity included posters, flyers, major car cruise magazines along with their web
sights, major newspapers, website (www.pnrevents.com). and radio throughout Southern California.
Flyers were mailed and distributed at car shows. Local marketing included newspaper and radio
promotion.
As a main sponsor, The Press-Enterprise produced the Fall Car Show & Cruise event program and
provided many advertising opportunities. In addition to print advertising there were also radio ads on
Q 103.3 and television ads on the local television station. These publications also produced articles
on The Temecula Fall Car Show. Local magazine coverage included Neighbors magazine,
Entertainment Round-up, Temecula Bugle and The Country Review.
Inland Emoire Affiliate of The Susan G. Komen Breast Cancer Foundation
Staff has received a request from The Inland Empire Affiliate of The Susan G. Komen Breast
Cancer Foundation, to provide City-support costs in the amount of approximately $13,425 and
$25,000 cash which will be allocated to pay for breast exams, counseling and other services for
under served Temecula citizens. In addition, the Komen Foundation has requested the City to
provide an outline and estimated value of promotional services that the City provides for this event.
The estimated value of these services is $11 ,575. The 8th annual Inland Empire Race will be held at
the Promenade Mall in Temecula, corner of Ynez and Winchester Roads, on Sunday, October 15,
2006.
This event is family-oriented, with something for everyone. In addition to the Team Competition, the
schedule includes Women's and Coed 5K Run/Walks, a family one-mile Fun Run/Walk, live
entertainment, exhibits, Kids' Expo, and Komen Expo. A special ceremony will be held that pays
tribute to the hundreds of breast cancer survivors expected to participate. Once again, people will
be able to in the "Sleep in for the Cure." People who are out-of-town or busy on Race day are able
to participate and sign up with their team.
The Race will serve as a fundraiser for The Susan G. Komen Breast Cancer Foundation, a non-
profit organization that was established in 1982. 75% of the net Race proceeds will fund local breast
health education programs to spread the lifesaving message of early detection to thousands of
Inland Empire men and women. The remaining 25% of the net Race proceeds is designated to the
Susan G. Komen Foundation Award and Research Grant Program.
The Komen Foundation is a national organization with more than 75,000 volunteers working through
a network of more than 100 affiliates, making it the most progressive grassroots organization in
breast cancer today. Since its inception, the Komen Foundation and its Affiliate Network have
invested hundreds of millions of dollars in the Foundation's mission to eradicate breast cancer as a
life-threatening disease.
For the last seven years, the Inland Empire Race has been held in Temecula and proved to be
successful. The 2005 Race for the Cure had 8,732 participants, 404 sleep-in participants, 521
breast cancer survivors, and 649 race volunteers. The event drew approximately 12,000 in
attendance. As of October 20, 2005, the event raised $310,771 in sponsor cash, $323,000 in
participant entry & pledges, and $905,358 sponsor in-kind donations. From the money raised, the
Inland Empire Affiliate granted $369,958 to non-profit organizations, furthering the mission of the
Komen Foundation, and $123,011 was awarded to the Susan G. Komen Foundation National Award
and Research program. The grant recipients funded from the 2005 Race proceeds included:
Desert Healthcare Foundation, Gilda's Club Desert Cities, Michele's Place, Neighborhood
Healthcare, and Quinn Community Outreach Corporation.
This event has gained wide support by our community, throughout the Inland Empire and on a
national level. National sponsors for the 2005 event include: Y oplait, American Airlines, Johnson &
Johnson, Ford, Kellogg's, New Balance, Quilted Northern, and Silk Soymilk.
Businesses are encouraged to support this event by getting their employees involved. Many local
and out-of-area businesses have registered their teams. The City of Temecula employees are
planning to enter a team in the event.
The Komen Foundation event promotions will follow last year's program, which include event
posters, website, print media, radio, and television. Also, national sponsors will demonstrate their
support locally in television, radio and print.
FISCAL IMPACT: The city-support costs of $6,885 for Temecula OnStage are included
in the FY 2006-07 Operating Budget of the various support departments.
The city-support costs of $30,750 for Temecula Fall Car Show & Old Town Cruise are included in
the FY 2006-07 Operating Budget of the various support departments.
The Race for the Cure funding of $25,000 cash is appropriated in Community Support (Council
Discretionary) Account #001-101-999-5285. The City-support costs of $13,425 and costs for
promotional services valued at $11 ,575 for The Race for the Cure event are included in the FY2006-
07 Operating Budget of the various support departments.
The Economic Development Subcommittee of the City Council (Mayor Roberts and Mayor Pro Tem
Washington) has recommended approval of these amounts.
ATTACHMENTS:
I. Temecula OnStaae
Attachment A - Sponsorship Benefits
Attachment B - Estimated City Support Services and Costs
Attachment C - 2006 Event & Media Promotions
Attachment D - 2005 Temecula OnStage Recap
Attachment E - Sponsorship Agreement
II. Temecula Fall Car Show & Old Town Cruise
Attachment A - Sponsorship Benefits
Attachment B - Estimated City Support Services and Costs
Attachment C - 2006 Event & Media Promotions
Attachment D - 2005 Temecula Fall Car Show Recap
Attachment E - Sponsorship Agreement
III. Komen Race for the Cure
Attachment A - Sponsorship Benefits
Attachment B - Estimated City Support Services and Costs
Attachment C - Value of City Promotional Services
Attachment D - 2006 Event & Media Promotions
Attachment E - 2005 Race for the Cure Event & Grant Recap
Attachment F - Sponsorship and Funding Agreement
I TEMECULA ONSTAGE
ATTACHMENTS
-.
I. TEMECULA ONSTAGE
Attachment I A
Platinum Sponsorship Benefits
(Level $10,000)
. City logo on event flyers/posters/press releases
. City logo on print advertising - The Press-Enterprise, Valley Business Journal,
The Neighbors, and Entertainment Roundup
. City logo on event tickets and invitations -.
. City advertisement in event program
. Internet banner link
. 10 complimentary tickets to Temecula OnStage
TEMECULA ONSTAGE
Attachment I B
Estimated City Support Services and Costs
Based on the input from City departments we received estimated cost projections for the
2006 Temecula OnStage event. The following expenses can be anticipated for this
event:
-.
Police: $2,000
Fire: $1,200
Public Works: $ 825
Community Services: $2,500
Code Enforcement: $ 360
TOTAL: $6,885
TEMECULA ONSTAGE
Attachment I C
2006 Event and Media Promotions
.,.,
,
.
Application Page 3
Please respond to the following questions.
c)
Event
I. Provide information on your proposed event, goals, promotional program, budget,
expected attendance, funding recipients, and location of event. If event venues are held
at multiple locations, please list. .
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impacts?
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5. tfyour organization received City of Temecula funding in the previous year, please
provide a brief recap of the event, attendance, accomplishments and its economic benefit
to Temecula. Explain if the event, goals, marketing program, and attendance were
consistent with what was proposed to the City.
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Theater Foundation
Temecula OnStage
Budget. 2006
Item
Backdrops
Stage, Sound, Lighting
Generator for lighting & sound
Entertainment
Street Entertainment
Catering / Chefs
Linens / table rentals
Florals
Portable toilets
Postage
Printing
Programs
Permits
Wine glasses (16 cs /36/ case)
Event planning
2006
$1,400
$13,000
$1,700
$30,000 .
$1,000
$3,500
$1,500
$300
$275
$625
$2,500
$1,200
$400
$1,000
$3,500
.,.,
$63,906
TEMECULA ONSTAGE
Attachment I D
2005 Temecula OnStage Recap
.,.,
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Theatre
Foundation
A cooperative effort to build a community theater for the Temecola Valley
Dan Stephenson
President
Joano Markham
Vice President
John Fons~ca
Chief Financial Officer
Martha Minkler
Grant Advisor
Harry Clark
Golden Circle
Lisa Ferguson
Executive Director
Directors:
Sam Alhadetf
Bobbi Boes
Melody Brunsting
Robert Bums
Patti Drew
Steve Fillingim
Kathy Forbes
Cindy Gilmore
Bm Harker
Hamilton Jones
Karel Lindemans
Stewart Morris
Bill Paisner
Julie Pitruzzello
Joan Sparkman
Beverly Stephenson
Jeff Stone
Jack Stouse
Tony Turski
Aubrey Walker
Sherry WiHiams-FJetcher
Theatre Foundation
A Non-Profit Corporation
Tax ID #33-0871129
43180 Business Park Dr.
Suite 105
Temecula, CA 92590
95J. 699. 6820 -phone
95J. 699. 6819-fux
TemecutaTheaterFoundation,org
October 31, 2005
.,.,
Jim O'Grady
Assistant City Manager
City of Temecula
PO Box 9033
Temecula, CA 92589-9033
Dear Mr. O'Grady:
On behalf of the board of directors, I would like to extend our
sincere gratitude and thanks for the City's participation as a
platinum sponsor. In compliance with our agreement with the
City of Temecula, following is a summary of the requested
information:
Attendance:
Approximately 550 people
Collateral
Flyer - Distributed to the Old Town merchants and other retail
locations throughout Temecula.
Invitation - sent to approx. 1,500 people - see attached
Event Proaram - Distributed to attendees of the event.
See attached
Tickets - See attached
Newsletter - Sent to database of approximately 1,000 people.
See attached
o
o
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Theatre
Foundation
Advertising
. The Press-Enterprise - See attached tear sheet
8/14/04 Local
8/18/04 The Pre-Guide
8/19/04 The Guide
8/21/04 Local
8/25/04 The Pre-Guide
8/26/04 The Guide
8/28/04 Local
9/02/04 The Guide
Circulation: 202,577
3x8
3x8
3x8
3x8
3x8
3x8
3x8
3x8
.,.,
. Neighbors Newspaper
Full-page ad in August issue
Full-page ad in September issue.
Editorial
See attached
Circulation: 10,000
. Entertainment Roundup
Full-page ad and article in August issue.
See attached
Circulation: 10,000
. Valley Business Journal
Ad & editorial in August issue
See attached
Circulation: 10,000
.n
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Theatre
Foundation
. Valley Living Magazine
Ad and information in the late summer issue
Editorial at conclusion of event
See attached
Circulation: 10,000
-.
Clear Channel Broadcasting - KMYT
64 - eO-second spots aired throughout August
See attached affidavit
Clear Channel Broadcasting - KTMQ
63 - 60 second spots aired throughout August
See attached affidavit
KATY 101.3 fm Radio
113 - 30-second spots aired in August
See attached affidavit
Website to promote the event: www.temeculatheaterfoundation.ora.
Publicity
Several press releases and radio PSAs were sent to local media.
In addition, during the week prior to the event, KMYT - had ticket
giveaways to promote the event.
See attached clippings.
Financial Review
The event showed a fourth year profit of $11,477. A financial
statement, detailing revenues and expenses is attached.
The board of directors is pleased with the results of the event and is
confident with each subsequent year that Temecula OnStage will
become bigger and better.
If you should have any questions or require any additional
information, please do not hesitate to contact me at 699-6820.
Theatre Foundation
0 Temecula OnStage
September 3. 2005
Profit & Loss Statement
Revenue
Sponsorship $22,600
Ticket Sales $34,625 .,.,
Cash Donation $995
Auction - Live I Silent $8,940
Auction - Balloon $1,200
Program Advertising $2,950
Bar $1,122
Total Revenue $72.432
Expenses
Entertainment $27,645
Stage & Sound $13,350
Food & Beverage $6,750
Decor $915
Rentals $3,730
Event Management $3,500
Permits & Fees ... $454
0 Supplies $399
Advertising $286
Printing $3,279
Volunteer uniforms $647
Total Expense $60,955
TOTAL PROFIT $11,477
Other Sources
(Ticketlbeverage
sales, entry fees,
parking fees, etc.)
Please note with an asterisk (*) any amounts that require additional explanation, and comment on
these items.
.
>
()
I FINANCIAL STATEMENTS Application Page 2
This Page Must Be Completed And Submitted
(Based on your organization's last fiscal year)
This form serves as a guideline of the fmancial information requested. If your organization
has fmancial statements (balance sheet & income statement) please attach. In addition,
please attach the organization's current budget for the proposed event.
Balance Sheet as of lz/ '31 In:; Audited: Yes _ No~
, ,
Assets
Liabilities & Pii'hd Balance
Cash and Investments t.
Current Payables $
Receivables (detail)
Notes Payable
Inventory
Fund Balance
Fixed Assets
Other Assets
Total Liabilities &
Fund Balance $
Total Assets
(J
Event Income Statement for the Year Ended June 30, 2005
Income Exoenses
Fundraising $ - \DooO Salaries $ S (2') C)
Grants $ -0- Operating Expenses $ , 2-. t:::Ac? 0
Cash Sponsorships $ 2';;. OOC) Advertising! $ 4n pD 0
In-Kind Sponsorships $ 2S.ooo Promotions
City Funds $ - ()-- Entertainment $ l../.a.DDO
Souvenirs $ Rentals $ z.:z., CO ()
Vendors $ - 0- InsuranceIPermit Fees $ soD
$ In 000
,
Other Expenses
$
@u
TOTAL:
$130.000
$120.000
TOTAL:
\\San3\city manager\Wolnickg\Applications\E.D. Funding Program - Special Events.doc
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8:62 MI. The Theatre Foundation
01/13/06 Balance Sheet
Accrual Basis
As of December 31, 2006
n Dee 31. 05 Dec31,04 $ Cl1ange
ASSETS
Current Assets
ChecklngfSavlngs
1000. Cash
TVB-CKG #0110020653 47,079.04 24,434.90 22,644.14
MM . TVB.MM #0140002472 185,710.82 147,592.29 38,118.53
Total 1000 . Cash 232,789.86 172,027.19 60,762.67
1099 . CrodR Card Sala.
Am E~p 291.'15 397.75 -106,60 -.
Visa, Mastercard 375.13 0.00 375,13
Total 1099 . Credit Card Sales a66,28 397,75 268,53
Total Checking/Savings 233.456.14 172,424.94 61,031.20
Accounts Receivable
1200. Accounts Receivable
2004 Golf Toum
Silent Auction 375,00 375,00 0.00
Tee Sponsor 2.500,00 2.500.00 0,00
Total 2004 Golf Toum 2,875.00 2,815.00 0.00
Robert Bums 0.00 10,000.00 -10,000.00
Total 1200 . Accounts Receivable 2.875.00 12.875,00 -10.000,00
Total Accounts Receivable 2,875.00 12,875,00 -10.000,00
~herCunentAssets
1207' Prepaid Expenses
2006 Golf Tournament
Golf Course Fee 1.550,00 0.00 1.550.00
Hotel 3,000,00 0.00 3.000.00
Total 2006 Golf Tournament 4,550,00 0,00 4,550.00
~O Total 1207. Prepaid Expenses 4,550.00 0.00 4,550.00
1450 . Socurlty Dsposlls 1,180.00 0,00 1,180,00
1600. Capital Expenditures
ArehltRtural Design 43,250.00 43,250.00 0,00
Construction Donations 300,000,00 300,000,00 0.00
Mercedes Str&&t Building 305,000.00 305,000.00 0,00
Mtcropbona syatem 33,570.84 0.00 33,570.84
iota' 1600. Capital Expenditures 681,820.84 648,250.00 33,670.84
Total other Current Assets 687,550.84 648,250.00 39,300,84
Total Current Assets 923,881.98 833,549.94 90,332.04
Otller Msets
1700.' .". .ills
Tem View f,atates.LLC 0,00 19,925,00 -19,925,00
Wells Fargo Stock 51.952.60 0,00 51.952.60
Total 1700 . Investments 51,952.60 19,925.00 32,027.60
Total other Assets 51.952.80 19,925.00 32,027.60
TOTAL ASSETS 976,834.68 853,474.94 122,369.64
-~ ~-,~-=
LIABILITIES & EQUITY
Equity
3600 ' Retained Earnings 853,474.94 739.201.34 114,273.60
Net Income 142.284,64 114.273.80 28.011,04
Total Equity 995.759.58 853,474.94 142.284.84
TOTAL LIABILITIES & EQUITY 996.769.68 863.474.94 -142.264.64
---
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8:54 AM The Theatre Foundation
01/13/06 Profit & Loss
Accrual Basis
January through December 2005
n Jan - Dee 05
Income
4000 . Interast - MM 2,100.42
4007 . Golden Circle Donations 41,952.60
4008 . Jeanne Bums Courtyard Patio
Benches 2,500.00
Courtyard Tree 2.000.00
Donor Wan 10,000.00
Performer Cutout Wan 20,000.00
4008 . Jeanne Burns Courtyard Patio - Other 1,150.00 .,.,
Total 4008 . Jeanne Burns Courtyard Patio 35,650.00
4010 . In Home Concert
Purchase Tickets -1,733.40
Ticket Sales-CrCard 1.890.00
Total 4010 . In Home Concert 156.60
4012 . Name Plaque on Theater Seat 4,325.00
4014 . Theater Box Seat Sales 293.00
4015 . Penny Dome Fundraiser 35.00
4030 . Cash Donations 2,510.98
4105' 2005 Golf Tournament Income
Auction 75,079.66
Cash Donation 733.39
Dinner Sponsor 1,000.00
Driving Contest 495.00
Entry Fees 95,727.00
U Food & Beverage 161.00
Golf Ban Raffel 1,530.00
Lunch Sponsor 250.00
Non-Golf Package 1,250.00
Par 3 Contest 1,695.00
Pari Mutual Contest 410.00
Premier Sponsor 10,000.00
Putting Contest Sponsor 4,000.00
Tee Sponsor 31,090.00
Trophy Sponsor 1,200.00
Total 4105 . 2005 Goif Tournament Income 224,621.05
5005' 2005 Golf Tournament Expenses
Auction -7,579.35
Busesrrransportation -900.00
Decor -1,346.88
Food & Beverage -23,007..92
Golf Fees -18.042.08
Hotel Expense -22,215.34
Marketing -1,475.00
Pari-Mutual Contest -80.00
Postage -1,545.23
Printing -1,796.69
Spa -1,263.97
Tee Signs -1,949.85
/" Trophies -540.95
..j ) Total 5005 . 2005 Golf Tournament Expenses -81,743.26
Net Income - 2005 Golf Tournament 142,877.79
Page 1 of 3
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8:54 AM
01/13/06
Accrual Basis
The Theatre Foundation
Profit & Loss
January through December 2005
4205 . 2005 Temecula On Stage Income
Balloon Auction
Bar Sales
Cash Donation
Program Advertising
Silent Auction
Sponsorship
Ticket Sales
Total 4205 . 2005 Temecula On Stage Income
5205 . 2005 Temecula on Stage Expenses
Advertising
Decor
Education
Entertainment
Event Management
Event Permits
Food & Beverage
Printing
Rental
Sound & Stage
Supplies
Volunteer Uniforms
Total 5205 . 2005 Temecula on Stage Expenses
Net Income . 2005 Temecula on Stage Expenses
4305 . 2005 Gala Income
Cash Donations
Sponsorship
Tickets
Total 4305 . 2005 Gala Income
5305 . 2005 Gala Expenses
Food & Beverage
Postage
Printing
Ticket Voucher Redemption
Total 5305 . 2005 Gala Expenses
Net Income' 2005 Gala
Total Income
Expense
5004, Golf Tournament - 2004
Auction
Other
Postage
Total 5004 . Golf Tournament - 2004
5007 . Membership Dues
5008 . Bank Services Charges
5012 . Meals
5300 . Insurance Expense
5400 . Workers Compensation Insurance
6003 . Payroll Fees
6004 . Payroll Tax Expense
6010.RentExpense
Jan - Dec 05
1,200.00
1,122.00
1,145.00
2,450.00
8,940.00
22,600.00
34,625.10
72.082.10
.,.,
-285.54
-914.63
-376.20
-27.545.00
-3,500.00
-454.33
-6,750.29
-3,529.58
-3,730.11
-13,350.00
-23.21
-646.50
-61,205.39
10,876.71
150.00
2,000.00
44.865.00
47,015:00
-14,391.20
-684.06
-2,913.57
-6,181.00
-24,169.83
22.845.17
263,623.27
300.00
327.38
11.95
639.33
235.00
5.00
33.00
1,098.00
1,008.31
414.80
3,380.74
6,460.00
Page 2 of 3
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8:54 AM
01/13/06
Accrual Basis
The Theatre Foundation
Profit & Loss
January through December 2005
6100 . Credit Card Processing
6101 . Computer Usage Expense
6230 . Licenses, Pennlts & Fees
6235 . Donor Recognition
6240 . Management CA........ It
Courtyard Capltel Campaign
Gala
General
Golf Tournament-2005
Grand Opening
Professional Development
Temecula On Stage 02
Temecula On Stage 05
Theater Grand Opening
6240 . Management Expense - Other
Total 6240 . Management Expense
6245 . Marketing
6246 . Loss on Investments
6250 . Postage and Delivery
6255 . Newsletter
6265 . Miscellaneous Expense
6280 . Grand Opening - 2005
6340 . Telephone
8550 . OffIce Supplies/Expense
6600 . Donation
6650 . Accounting
6800 . Web Hosting
Total Expense
Net Income
Jan - Dec 05
6.042.64
1,466.52
95.00
21,931.84
2,625.00
5.766.00
12,398.00
11,200.00
525.00
175.00
175.00
7,000.00
700.00
424.00
40,990.00
10.204.96
19,925.00
1,699.15
402.31
4,121.33
8,400.00
3,399.18
3,098.12
2,500.00
3,600.00
115.40
121,338.63
142,284.64
.,.,
Page 3 of 3
TEMECULA ONSTAGE
Attachment I E
Sponsorship Agreement
.,.,
SPONSORSHIP AGREEMENT BETWEEN
CITY OF TEMECULA AND
THE THEATER FOUNDATION
...
This Agreement, made this 25th day of Julv. 2006, by and between the CITY OF
TEMECULA, (hereinafter referred to as "City"), and THEATER FOUNDATION, a
California nonprofit corporation.
A. The Theater Foundation will operate the Temecuf&. OnStage event
September 1st - 3rd, 2006. The Temecula OnStage is a special event located in Old
Town Temecula. On Friday evening and Saturday afternoon the Theater Foundation will
hold an event at the Temecula Community Theater. The original Temecula OnStage
event will be held on Saturday evening from 6:00 pm - 11 :00 pm on Main Street. The
event will showcase the area's top chefs and wineries along with a variety of
performance arts including local musicians, vocalists, actors and dancers. On Sunday
morning a jazz venue to be held at the Temecula Community Theater courtyard along
with a champagne brunch is planned. Last year's event drew approximately 550
attendees and raised $11,477 for the Temecula Community Theater in Old Town.
Expected attendance for the 2006 event is 1,250.
B. The City of Temecula desires to be a "Premier Sponsor" of the 2006
Temecula OnStage event.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. In exchange for providing for the Temecula OnStage event of approximately
$6,885 for all city-support costs of Public Works, Community Services, Fire and Police,
the City of Temecula shall be designated as a "Premier Sponsor" of the 2006 Temecula
OnStage event. In the event that City support services exceeds $6,885, the sponsor
may seek City authorization for payment above that amount. In exchange for being a
Premier Sponsor, the City of Temecula wi.ll receive the benefits as listed in Attachment
A.
B. Within 60 days following the Temecula OnStage, The Theater Foundation
shall prepare and submit to the Assistant City Manager a written report evaluating the
Temecula OnStage, its attendance, and describing the materia is in which the City was
listed as a Premier Sponsor. The report should also include samples of media press
clippings, flyers, pamphlets, etc. in a presentation notebook format. In addition, a
complete financial statement to include a balance sheet and income statement of the
Temecula OnStage event must be included.
C. The Theater Foundation shall file Temporary Use Permit and Special
Event Permit applications with the City of Temecula no later than 60 days preceding the
first day of the Temecula OnStage event.
D. Once the Temporary Use Permit and Special Event Permit applications
have been submitted and the event agreement has been executed in final form, the
Theater Foundation will receive authorization to receive City Support Services for the
Temecula OnStage as outlined in the agreement.
E. The Theater Foundation agrees that it will defend, indemnify and hold the
City and its elected officials, officers, agents, and employees free and harmless from all
claims for damage to persons or by reason of The Theater Foundation's acts or
omissions or those of The Theater Foundation's employees, officers, agents, or invites in
connection with the Temecula OnStage to the maximum extent allowed by law.
F. The Theater Foundation shall secure from a good-and responsible
company or companies doing insurance business in the State of California, pay for and
maintain in full force and effect for the duration of this Agreement a policy of
comprehensive general liability in which the City is named insured or is named as an
additional insured with The Theater Foundation and shall furnish a Certificate of Liability
by the City. Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached hereto, the protection offered by the policy shall;
1. Include the City as the insured or named as an additional insured
covering all claims arising out of, or in connection with, the
Temecula OnStage event.
2. Include the City, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all
claims arising out of, or in connection with Temecula OnStage
event.
3. Minimum Scope of Insurance. Coverage shall be at least as
broad as:
(A) Insurance Services Office Commercial General Liability
coverage provided on ISO-CGL Form No. CG 00 01 11 85 or
88.
(B) Insurance Services Office Business Auto Coverage form CA
0001 06 92 covering Automobile Liability, code 1 (any auto).
If the Consultant owns no automobiles, a non-owned
endorsement to the General Liability policy described above is
acceptable.
4. Minimum Limits of Insurance. The Theater Foundation shall .
maintain limits no less than:
(A) General Liability: One million dollars ($1,000,000) per
occurrence for bodily injury, personal injury and property
damage. If Commercial General Liability Insurance or other
form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this
project/location or the general aggregate limit shall be twice
the required occurrence limit.
(B) Liquor Liability: One million dollars ($1,000,000) combined
single limit per occurrence for bodily injury, personal injury
and property damage.
5. The insurer shall agree to waive all rights of subrogation against
the City, its officers, officials, employees and volunteers for losses
arising from the Temecula OnStage event.
6. Bear an endorsement or shall have attached aJider whereby it is
provided that, in the event of expiration or proposed cancellation
of such policy for any reason whatsoever, the City shall be notified
by registered mail, postage prepaid, return receipt requested, not
less than thirty (30) days beforehand.
7. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer
shall reduce or eliminate such deductible or self-insured retention
as respects the City, its officers, officials and employees or The
Theater Foundation shall procure a bond guaranteeing payment of
losses and related investigations, claim administration and
defense expenses.
G. Should any litigation be commenced between the parties, hereto,
concerning the provisions of this Agreement, the prevailing party
concerning the provisions of this Agreement, the prevailing party in such
litigation shall be entitled to reasonable attorney's fees, in addition to any
other relief to which it may be entitled.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
THE THEATER FOUNDATION
43180 Business Park Dr., Suite 105
Temecula, CA 92590
CITY OF TEMECULA
.,.,
BY:
Dan Stephenson
President
Ron Roberts
Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
I. TEMECULA ONSTAGE
Attachment A
Platinum Sponsorship Benefits
(Level $10,000)
. City logo on event flyers/posters/press releases
· City logo on print advertising - The Press-Enterprise, Valley Business Journal,
The Neighbors, and Entertainment Roundup
. City logo on event tickets and invitations .,.,
. City advertisement in event program
. Internet banner link
. 10 complimentary tickets to Temecula OnStage
II TEMECULA FALL CAR SHOW AND OLD TOWN CRUISE
ATTACHMENTS
.,.,
Temecula Fall Car Show & Old Town Cruise
Attachment I A
Sponsorship Benefits
The City of Temecula's benefits as a Presenting Sponsor of the Temecula Fall Car Show
and Old Town Cruise includes the following:
. City log%r name will appear on all flyers, advertisements, poster, and event t-
~~ .,.,
. City name on all press releases
. City of Temecula advertisement in the official program (subject to The Press
Enterprise printing one)
. 10 event t-shirts
Temecula Fall Car Show & Old Town Cruise
Attachment I B
Estimated City Support Services and Costs
Based on the input from City departments we received estimated cost projections for the
2006 Temecula Fall Car Show and Old Town Cruise. The following expenses can be
anticipated for this event:
.,.,
Police: $15,750
Fire: $ 5,000
Public Works: $ 4,650
Community Services: $ 2,750
Code Enforcement: $ 2.600
TOTAL: $30, 750
Temecula Fall Car Show & Old Town Cruise
Attachment I C
2006 Event & Media Promotions
.,.,
39252 Winchester Rd #107-361
Murrieta CA 92563-3510
PH: 951-303-9599
Seventh Annual Fall Car Show and Old Town Cruise
October 6th & 7th
The Drifters Car Club would like to take this time to thank the City of'I:\::mecula for the
opportunity to submit a proposal for the 2006 Temecula Fall Car Show and Old Town
Cruise. This year's event will benefit "Wishes for Children" and other Temecula area
charities if funds are available. The show will be in the same format that has been used
fir the past six years. Weare also working to improve the local merchant involvement
during this event.
The events for the Temecula Fall Car Show and Old Town cruise will be as follows.
A. We will have advertising through several forms of media, local TV, radio ads,
newspaper, magazines and passing out approx 20,000 flyers at numerous car
shows though out Southern California. We will also be using our web site as well
as other well known auto related web sites to advertise the show. The event
posters will be distributed thru out the City of Temecula prior to the event.
B. Thursday October 5th we will begin the registration of show cars at the Hampton
Inn on Jefferson Ave. At this time we will be selling the event t-shirts, posters
and mugs. We will also be giving out goodie bags full of flyers, coupons, and
product from local merchants. This will also be the sight of the silent auction, in
which was a great success during the Rock'n Rod Run, This will feature many
items from local merchants as well as items from other parts of South em
California.
C. Friday October 6th we will continue the registration and the silent auction at the
Hampton Inn, as well as the sales of merchandise. During the evening we will
continue the tradition of the Famous Friday Night Cruise, we will have vendors,
give a ways and great fun for the whole family. The show cars will be parked as
well for the public to enjoy as well as cruising down Old Town Front Street.
D. Saturday October 7th will be the "Show and Shine" approximately 650 show cars
will line the streets as well as 50 vendors. We are currently in talks with a well
known TV celebrity and custom car builder to make an appearance at this years
event. The entertainment has not been named as of this date.
E. The Local Television station will be providing coverage ofthe event through out
the event as well as the local press.
This event will be fun for all ages and a great draw for people from allover to come to
the beautiful City ofTemecula.
ITemecula Fall Car Show Oct 6 & 7 2006
, Budget
I Revenue
ICar Registrations (650) 350/300 $ 11,800.00
Sponsors $ 14,000.00
Vendors $ 9,500.00
T-shirt Sales $ 1,600.00
Raffle $ 2,500.00
Trophy Sponsors $ 3,500.00
ISilent Auction 11$ 2,800.00
ITotal II $ 45,700.00
Expenses
rlyers $ 900.00 .,.,
Final Dinner $ 750.00
ICar mileage & Show Fees $ 1.700.00
IAwards $ 2,400.00
I Postage $ 740.00
I Rentals $ 800.00
IPhone 11$ 350.00
1 Music/Entertainment 11$ 2,000.00
I Clean UO II $ 1,200.00
II nsurance II ~ 5,700.00
ICommunications Equipment 150.00
IT-shirts / hats I $ 7,500.00
I Souvenir Mugs I $ 800.00
Iporta Potties II $ 1,300.00
IDrifters Car Club Parking etc. 11$ 400.00
ISupplies 11$ 1,500.00
I Miscellanies costs 1$ 1,200.00
I Refreshments Meetings I 11$ 250.00
IAdvertising I 1$ 1,000.00
IHealth Permit I 1$ 390.00
I Sponsor Plaques I 1$ 250.00
IRegistration Help I 1$ 1,000.00
IGift II 1$ 250.00
1 Permits county II 1$ 284.00
IVolunteer Awards II 1$ 360.00
lposters II 1$ 900.00
iWeb maintenance i I 1$ 219.00
I DJ 1$ 250.00
I Rays Expenses I j 1$ 250.00
I Permits Fee's City II 1$ 494.00
iTotal Expenses II $ 35,287.00
I Revenue I $ 45,700.00
I Net Revenue I $ 10,413.00
Ito non Profit I I $ 8,000.00
ITo P&R Foundation ,I i ,$ 2,413.00
Temecula Fall Car Show & Old Town Cruise
Attachment I D
2005 Temecula Fall Car Show Recap
.,.,
39252 Winchester Rd #107-361
Murrieta CA 92563-3510
PH: 951-303-9599
2005 Temecula Fall Car Show & Old Town Cruise
.,.,
Thursday - Had registration and goodie bag giveaway at the Hampton Inn on
Jefferson Ave in Temecula
Friday - Old Town filled with vendors and classic cars, hot rods and customs
cruising Old Town Front St. The Isley Brothers performed behind Rosa's
Cantina. There were many giveaways to all the cars cruising that night,
mugs, posters and items from a local casino.
Saturday - Streets closed and filled with cars and vendors. A dance school
performed on the comer of Old Town Front and Main. Candy Clark form
the movie "American Graffiti signed autographs and talked to the crowds.
The Show had 575 cars and 60 Vendors. The attendance for the event was
approx 45,000 to 50,000 people passed through the streets of Old Town
Temecula. We gave $7000 to the Boy Scouts in Temecula, $250 to the Boys
and Girls Club, and $700 to the Temecula Theatre Foundation.
wrr~r / Budget for Fall Car Show 2005
Fall Car Show Oct 7 & 8 2005
0 Revenue Bud~et Final
Car Registrations $ 11,875.00 $ 13,570.00
Sponsors $ 12,000.00 $ 12,500.00
Vendors $ 7,400.00 $ 8,890.00
T-shirt Sales $ 1,660.00 $ 1,200.00
Raffle $ 1,375.00 $ 1,300.00
ITrophv Sponsors $ 2,850.00 $ 3,450.00
ITotal $ 37,160.00 $ 40,910.00
Expenses
Fivers $ 664.00 $ 550.00 .,.,
Final Dinner $ 300.00 $ 800.00
Car mileage & Show Fees $ 1,725.00 $ 200.00
Awards $ 1,850.00 I $ 1,249.00
Postage $ 740.00 I $ 750.00
Rentals $ 751.31 I $ 905.00
Phone $ 210.00 I $ 210.00
Music/Entertainment $ 2,000.00 j $ 5,000.00
IClean Up $ 1,300.00 $ 1,100.00
IInsurance $ 2,500.00 $ 2,970.00
Communications Equipment $ 121.20 $ 56.00
T-shirts I hats $ 6,949.00 $ 6,286.00
Souvenir MUllS $ 711.62 $ 599.00
Porta Potties $ 1,100.00 $ 1,089.00
Drifters Car Club PaIking etc. $ 400.00 $ 400.00
Supplies $ 500.00 $ 550.00
0 Miscellanies costs $ 373.50 $ 2,155.00
Refreshments Meetings $ 375.00 $ 320.00
IAdvertising $ 680.00 $ 1,105.00
1(2)10x10 Tents $ 387.97 $ 854.00
,Sponsor Plagues $ 240.00 $
IRegistration Help $ 400.00 $ 500.00
Gift appreciation Help $ 200.00 $
Permits county $ 284.00 $ 220.00
Land Rental $ 357.06 $ 1,000.00
Posters $ 900.00 $ 800.00
Web maintemnance $ 219.98 $ 219.00
Stan Ma~o DJ ~ $ 250.00 $ 200.00
Permits Fee's City I $ 494.00 $ 494.00
Iotal Expenses I $ 26,983.64 $ 30,581.00
Revenue II $ 37,160.00 $ 40,910.00
Net Revenue II $ 10,176.36 I $ 10,329.00
P&R Contributions* II $ 8,000.00 I $ 13,600.00
II $ I
ITo P&R Foundation " $ 2,176.361 $ 2,329.00
1* Includes $3600 Event parking to Scouts
* Includes $7000 to Scouts
* includes$1000 to P&R Scolarship fund
*Includes $1000 to VFW Post 4089
f ) *Includes $300 to American Leigon
, * includes $700 to The Theatre Foundation
o
p /r1'7A~ V
Fall Car Show 2004 Oct 7 & 8 2005 M~~
$ ".2,005.00
Revenue
ICar Rellistrations
Sponsors
Vendors
T-shirt Sales
Raffle
Trophv Sponsors
Total
I Expenses
I Fivers
IFinaI Dimer
\Car mTIealle & Show Fees
IAwards
Posta\le
Rentals
Phone
Music/Entertainment
Glean Up
IInsurance
ICommunications EQuipment
IT-shirts I hats
ISouvenir MUQS
I Porta Potties I I
I Drifters Car Club ParkinQ etc. I I
ISupplies I I
IMiscellanies costs II
Refreshments MeetinQs I I
Advertising I I
(2)10x10 Tents
SpOnsor Plaques
1Resistration Hel~
IGift appreciation Help
Permits county
Health Department
Posters
Web maintemnance
j DJ
IPermits Fee's City
ITotal Expenses
I Revenue
1 Net Revenue
IContributions
I
ITo P&R Foundation
$
$
$
$
$
$
$
11,875.00
12,000.00
10,400.00 I
1,660.00 I
1,375.00
2,850.00
40.160.00
$
$
$
$
$
$
$
$
$
$
$
$
$
I $
II $
j 1$
I 1$
I 1$
II $
l ~
$
$
$
$
$
1$
1$
1$
1$
1$
1$
1$
I
j$
o
664.00
1.000.00
1,725.00
1,850.00
940.00
751.31
210.00
2,000.00
1,300.00 i
5,500.00 I
121.20
6,949.00
711.62
1,100.00
400.00
500.00
373.50
375.00
680.00
387.97
240.00
1,000.00
200.00
284.00
390.00
900.00
219.98
250.00
494.00 .
31.516.58
40,160.00 I
8,643.42 I
5,000.00
3,643.42
I
i I
J
Budget for Fall Car Show 2005
.,.,
Temecula Fall Car Show & Old Town Cruise
Attachment I E
Sponsorship Agreement
.,.,
SPONSORSHIP AGREEMENT BETWEEN
THE CITY OF TEMECULA AND
THE DRIFTERS CAR CLUB
This Agreement, made this 25th day of Julv. 2006, by and between the CITY OF
TEMECULA, (hereinafter referred to as "City"), and the Drifters Car Club.
A. The Drifters Car Club in cooperation with P & R Productions will operate
the 2006 Temecula Fall Car Show and Old Town Cruise on October 6 - 7, 2006. The
Temecula Fall Car Show and Old Town Cruise is a special event locmed in Old Town
Temecula involving the display of approximately 650 classic cars. No alcohol will be
served. The event will feature a Car Cruise and special guest appearances, which will
be held Friday evening, and a "Show & Shine" held on Saturday, in Old Town. This
event is expected to draw between 45,000 - 45,000 people for the event.
B. The City of Temecula desires to be a "Premier Sponsor" of the 2006
Temecula Fall Car Show and Old Town Cruise.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. In exchange for providing all city-support costs including Public Works,
Code Enforcement, Community Services, Fire and Police, the City of Temecula shall be
designated as a "Premier Sponsor" of the 2006 Temecula Fall Car Show and Old Town
Cruise. The estimated city-support costs are not to exceed $30,750. In the event that
City support services exceeds $30,750, the sponsor may seek City authorization for
payment above that amount. In exchange for being a Premier Sponsor, the City of
Temecula will receive the benefits as listed in Attachment A.
B. The Temecula Fall Car Show and Old Town Cruise will serve as a
fundraiser with at least $8,000 of the net proceeds directed towards the Wishes for
Children. P & R Productions will be reimbursed for their services in promoting this event
and for operations. The Drifters Car Club will receive $400 for their assistance with
parking, judging and vendor coordination.
C. Within 60 days following the Temecula Fall Car Show & Old Town Cruise,
the Drifters Car Club shall prepare and submit to the Assistant City Manager a written
report evaluating the sponsored event, its attendance, and describing the materials in
which the City was listed as a Premier Sponsor. The report should also include samples
of media press clippings, flyers, pamphlets, etc. in a presentation notebook format. In
addition, a complete financial statement to include a balance sheet and income
statement of the Temecula Fall Car Show & Old Town Cruise must be provided along
with a separate statement indicating the distribution of the funds. P & R Productions will
administer all money transactions for the event. P & R Productions shall prepare an
accounting for the Temecula Fall Car Show & Old Town Cruise.
D. The Drifters Car Club shall file Temporary Use Permit and Special Event
Permit applications with the City of Temecula no later than 90 days preceeding the first
day of the Temecula Fall Car Show & Old Town Cruise event.
E. Once the Temporary Use Permit and Special Event Permit applications
have been submitted and the event agreement has been executed in final form, the
Drifters Car Club will receive authorization to receive City Support Services for the
Temecula Fall Car Show & Old Town Cruise, as outlined in the agreement.
F. The Drifters Car Club agrees that it will defend, indemnify and hold the
City and its elected officials, officers, agents, and employees free and harmless from all
claims for damage to persons or by reason of the City approved non-profit organizations
acts or omissions or those of City approved non-profit organizations elJlPloyees, officers,
agents, or invites in connection with the Temecula Fall Car Show & Old' Town Cruise, to
the maximum extent allowed by law.
G. The Drifters Car Club shall secure from a State of California admitted
insurance company, pay for and maintain in full force and effect for the duration of this
Agreement a policy of comprehensive general liability in which the City of Temecula and
the Temecula Redevelopment Agency is named insured or is named as an additional
insured with the Drifters Car Club and shall furnish a Certificate of Liability by the City.
Notwithstanding any inconsistent statement in the policy or any subsequent
endorsement attached hereto, the protection offered by the policy shall;
1. Include the City and the Temecula Redevelopment Agency as the
insured or named as an additional insured covering all claims
arising out of, or in connection with, the Temecula Fall Car Show
and Old Town Cruise.
2. Include the City and the Temecula Redevelopment Agency, its
officers, employees and agents while acting within the scope of
their duties under this Agreement against all claims arising out of,
or in connection with the Temecula Fall Car Show and Old Town
Cruise.
3. Provide the fOllowing minimum limits:
(A) General Liability: $2,000,000 per occurrence for bodily
injury, personal injury and property damage with a
$2,000,000 aggregate.
4. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Temecula Fall Car Show and Old Town Cruise.
5. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration or proposed cancellation
of such policy for any reason whatsoever, the City shall be notified
by registered mail, postage prepaid, return receipt requested, not
less than thirty (30) days beforehand.
6. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer
shall reduce or eliminate such deductible or self-insured retention
as respects the City, its officers, officials and employees or the
City approved non-profit organizations shall procure a bond
guaranteeing payment of losses and related investigations, claim
administration and defense expenses.
H. Should any litigation be commenced between the parties, hereto
concerning the provisions of this Agreement, the prevailing party concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition to any other relief to which it may be entitled.
- ~
I. The Temecula Fall Car Show and Old Town Cruise event must be held
within the City of Temecula limits.
J. The Drifters Car Club will need to adhere to the Conditions of Approval for
the event as listed in Attachment B. Any violation of this document is subject to
termination of the sponsorship agreement between the City and the Drifters Car Club.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
THE DRIFTERS CAR CLUB
39252 Winchester Rd. #107-361
Murrieta, CA 92563-3510
(951) 303-9599
CITY OF TEMECULA
.,.,
BY:
Ray Waite
President
Ron Roberts
Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson
City Attorney
ATTACHMENT A
SPONSORSHIP BENEFITS
The City of Temecula's benefits as a Presenting Sponsor of the Temecula Fall Car Show
and Old Town Cruise includes the following:
.
City log%r name will appear on all flyers, advertisements, poster, and event t-
shirts
City name on all press releases
City of Temecula advertisement in the official program (subject to The Press
Enterprise printing one)
10 event t-shirts
.,.,
.
.
.
ATTACHMENT 8
MODEL CONDITIONS OF APPROVAL
.,.,
ATTACHMENT B
MODEL CONDITIONS OF APPROVAL
,2006
.,.,
Mr. Ray Waite
P & R Foundation
39252 Winchester Rd., #107-361
Winchester, CA 92596
Subject:
Planning Application No. PA06-_ (Temporary Use Permit) for The
Temecula Fall Car Show and Old Town Cruise to be held in Old
Town Temecula on October 6, 2006, 1:00 PM to 11:00 PM and
October 7,2006, 5:00 AM - 4:30 PM.
Dear Mr. Waite:
Planning Application No. PA06-_ is hereby approved subject to the following
conditions of approval:
City of Temecula Planning Department
1. The permittee/applicant shall indemnify, protect, defend, and hold harmless, the
City and any agency or instrumentality thereof, and/or any of its officers,
employees, and agents from any and all claims, actions, or proceedings against
the City, or any agency or instrumentality thereof, or any of its officers,
employees and agents, to attack, set aside, void, annul, or seek monetary
damages resulting from an approval of the City, or any agency or instrumentality
thereof, advisory agency, appeal board or legislative body including actions
approved by the voters of the City, concerning the Planning Application PA06-
_ which action is brought within the appropriate statute of limitations period
and Public Resources Code, Division 13, Chapter 4 (Section 21000 et seq.,
including but not by the way of limitations Section 21152 and 21167). The City
shall promptly notify the permittee/applicant of any claim, action, or proceeding
brought forth within this time period. The City shall estimate the cost of the
defense of the action and applicant shall deposit said amount with the City. City
may require additional deposits to cover anticipated costs. City shall refund,
without interest, any unused portions of the deposit once the litigation is finally
R:\Planning Files\Rod Run\2006\Model Conditions '06 - Temecula Fall Car Show.doc
1
concluded. Should the City fail to either promptly notify or cooperate fully,
permittee/applicant shall not, thereafter be responsible to indemnify, defend,
protect, or hold harmless the City, any agency of instrumentality thereof, or any
of its officers, employees, or agents. Should the Applicant fail to timely post the
required deposit, the Director may terminate this Temporary Use Permit without
further notice to the Applicant.
2. The applicant as the main sponsor of the Temecula Fall Car Show shall obtain
insurance in the amounts set forth in the July 25, 2006 SpornlOrship Agreement
with The City of Temecula. The applicant shall also require that all participating
food and non-food vendors identified on Exhibit C and the private security
company used for this event provide evidence of general liability insurance in the
amount of $1,000,000. The certificates must show the City of Temecula, City of
Temecula Redevelopment Agency and the applicant as additional insured.
3. All insurance certificates shall be submitted to and approved by the City of
Temecula Finance Department no later than September 29,2006.
4. All food and non-food vendors who are approved to be located in the road right-
of-way areas of the site plan for this event shall not set up prior to 5:00 AM on
October 7, 2006.
5. All food and non-food vendors shall display a laminated authorization card
provided by he applicant indicating the name of the vendor and space number.
6. This event is approved for October 6, 2006, from 1 :00 PM - 11 :00 PM and
October 7, 2006, 5:00 AM - 4:30 PM per the approved business plan, Exhibit B.
The Conditions of Approval shall supersede the approved Business Plan where
there is a conflict between the two documents.
7. All on-street car display parking within the event area shall be parallel in order to
maintain required emergency access.
8. The event shall be developed per the approved site plan, Exhibit A.
9. Code Enforcement Officers shall be assigned to the event on October 6, 2006
and October 7,2006.
City of Temecula Building and Safety Department
10. Applicant shall obtain temporary electrical permits for any electrical provided for
this event. Inspections of proper grounding of power generators and power cable
installations are required and shall be scheduled 24 hours in advance.
11. An adequate amount of handicapped parking spaces shall be provided as
indicated on the approved site plan, Exhibit A. Parking lots and spaces shall be
clearly marked for handicapped use.
R:\Planning Files\Rod Run\2006\Model Conditions '06 . Temecula Fall Car Show. doc
2
12. Off-site signs are not allowed in the City of Temecula without authorization from
all property owners and the Community Development Director/Deputy City
Manager. Applicants shall obtain permits from the City of Temecula Planning
Department for all approved sign locations.
City of Temecula Public Works Department
13. The applicant shall submit a completed Special Event Packag~pplication to the
City of Temecula Public Works Department no later than December 2005 (90
days prior to the event) with the $100 application fee.
14. All off-street parking shall be accessed through existing curb cut driveway
approaches only. No entry shall be permitted over standard curbs.
15. All No Parking restrictions throughout the event must be adhered to.
16. No participant shall use, sell or distribute any self-adhesive stickers during this
event.
City of Temecula Fire Protection Bureau
17. Applicant shall comply with all comments and conditions outlined in the attached
letter from the City of Temecula Fire Prevention Bureau dated _'
2006.
Riverside County Health Department
18. Applicant shall comply with all comments and conditions outlined in the attached
letter from the Riverside County Health Department dated _, 2006.
Temecula Police Department
19. Applicant shall comply with all comments and conditions outlined in the attached
letter from the Temecula Police Department dated , 2006.
Temecula Community Services Department
20. Applicant shall comply with all comments and conditions outlined in the attached
letter from the Temecula Community Services Department dated _'
2006.
R:\Planning Files\Rod Run\2006\Model Conditions '06 ~ Temecula Fall Car Show.doc
3
Should you have any further questions regarding these conditions, please do not
hesitate to contact me at (951) 694-6400.
Sincerely,
Knute Noland
Development Processing Coordinator
.,.,
By placing my signature below, I confirm that I have read, understand and accept
all the above-mentioned Conditions of Approval. I further understand that any
changes I may wish to make to the event shall be subject to Planning Department
approval.
Ray Waite, President
P & R Foundation
Applicant
cc: Lynn Fanene - City of Temecula Police Department
Kevin Harrington - City of Temecula Community Services Department
Brad Buron - City of Temecula Public Works Department
Mike Horton - City of Temecula Fire Protection Bureau
John Meyer - City of Temecula Redevelopment Department
Steve Brown-City of Temecula Planning Department (Code Enforcement)
California Highway Patrol- Temecula Office
R:\Planning Files\Rod Run\2006\Model Conditions '06 - Temecula Fall Car Show.doc
4
11\ KOMEN RACE FOR THE CURE
ATTACHMENTS
.,.,
III. KOMEN RACE FOR THE CURE
Attachment III A
Sponsorship Benefits
In exchange for providing $25,000 cash and approximately $13,425 for all city-
support costs of Public Works, Fire and Police and City promotional services valued at
$11,575 for the 2006 Inland Empire Susan G. Komen Race For The Cure, the City of
Temecula shall receive the following benefits.
. City log%r name will appear on flyers, advertisements, and prograll1 relating to the
event.
. The City log%r name will appear on event t-shirts, posters, banners and
promotional items relating to the 2006 event.
. Recognition at Awards Ceremony
. Free booth space at event: 10 x 10 booth space for City booth at Expo and 10 x 10
booth space for the Imagination Workshop Children's Museum at the Children's
Expo
. 4 City banners displayed
. City name on all press releases
. Complimentary team photo
. Complimentary Sponsor Appreciation Dinner tickets (10)
. Commemorative sponsor award
. City logo/name on Inland Empire Web Site
. 10 Race entries and tee shirts
. Logo in "Thank You" ad
KOMEN RACE FOR THE CURE
Attachment III B
Estimated City Support Services And Costs
Based on the input from City departments we received estimated cost projections for the
2006 Inland Empire Susan G. Komen Race for the Cure. The following expenses can be
anticipated for this event:
.,.,
Police: $ 5,565
Fire: 1,500
Public Works: 4,650
Code Enforcement: 960
Community Services: 750
TOTAL: $13,425
KOMEN RACE FOR THE CURE
Attachment III C
Value of Promotional Services Provided by
The City of Temecula
The estimated cost value for promotional assistance provided by The City of Temecula
for the 2006 Inland Empire Susan G. Komen Race for the Cure is as follows:
Item
Value
.,.,
City Street Banners
Temecula Tourism CD
City Newsletter Mailed to Residents
Website & Press Kits
Temecula Auto Mall Marquee
City Council Meeting Broadcasts
$5,800
1,000
900
500
3,000
375
TOTAL:
$11,575
KOMEN RACE FOR THE CURE
Attachment III D
2006 Event and Media Promotions
.,.,
Application Page 3
()
Please respond to the following questions.
Event
1. Provide information on your proposed event, goals, promotional program, budget, .
expected attendance, funding recipients, and location of event. If event venues are held
at multiple locations, please list.
[. v' ffl t - (2.... ce -rt> I HI e C.u re..
.p('O-,nOhD(\~ - .A/~vfv-er IV5/"" ILwI 0 A,}ve-r'l-ls t/L.<j I :r:;,., fe-rIJ4 h/ashj
Sfonsors}"~ (Jd-~5/ er.'f-r'1' FDrfYl~ "/- CoWlWl unlf-y t)lI!reA&A
B iJ cI reA- - . .5 -e--e- AHa.. cA.. -e-eJ
.I.J.- J01'lc.--e- - /5; 000 1-
^ 11:.ffi J' .i.. W 'i fl l--&rr1cU-J f ~ cy Sp LJ~$t L'.-A ,
F'Jn,}If\;1 - GrM\.+- A(Jp 'C-"-"('\I$ I'
Loe-<YI--Ion - .prDTY101'6Je- W\;y{{
2_ How will the event profits be utilized?
';).,50/0 of our prD-hfs Me. s-€/Ir '1-0 k-Dme.-r'l /l/J;Dn~,.
<t11-e- re/YI'M'ltd-.e.r IS USe-cJ fur -e-cJUCdJ-JZJ7\ Or ?1/'d.-Ilfe.-d aui'
<fb t3red..Sf ~c:-e-r fJ.-.e-l~ed ;t/on ,oro-;:"[ j7/,l),,//,~S wjlt)
'r tXIl e- e-v fa. 9- 60, W &$ + C-M .. hilt I d- ,
o
3. Explain how your organization has worked well with the community to mitigate event
impacts? U/e- rec-<..[ v'e.- 0. I CI.-I''1e- a-movn 'I-- or: s uf'~olf :f':-Oyyj
'the..- Ye.tYl-ec-uJ~ ILot-iU''f ~b-fJf!c.-r?YI 't'TV \-\1'1" School -aA'd
rr\?vf\y bt)sl'(\(~.$5e..s q- J,r7a-Ah_~Y\.5 "t-11rOU?,hDO'j' "He..
Go(YI /'Y\-VY\ I i-y, c.Pf)'f-,Yl Vc.d reAd-PDnsh"ps w)'f1t. (L/Jef6J~e.. 6.:
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('f\>vJ1/6.&/ ViIlOc"!;b fYJ-u'vAMl:IT 'tIe-Ip tv -bt1.sLlr-e~ cl- 1foub/e
4. Please describe your financial reporting. --r:re--c- ...e.v -e.f'I t- I +v 11 t3 ..
r11 () n H I Y -f\ II D--f1 C " <0 5t-aA-eAI1 '€.A h '?Y1 e- ~.eEI. i ed r 4J- ;- 1'5d.Jl
of t> \ r e. c-ror ..s-fOr OfJP rov o/'f, Cf11--ey <v-e "tf,'&fI sub m' /I-e- 10
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. U.s-e.J. -fOr 00:.. Iy 'k:,oD}{.~e-ep{YL9.
5, lfyo~ orga~lIzatton received CIty of Temecula funding in the previous year, please
prOVIde a bnef recap of the event, attendance, accomplishments and its economic benefit
to Temecula. Explain if the event, goals, marketing program, and attendance were
consistent with what was proposed to the City.
/lo. c e +br t11 e Cc> r e.. - A tt -f"--1] c;J drl} c -e. I ~ 000
.A c.. c omp I".s V\VVle1'\-l/-..s - {2.a.u::- fUnds ~r I3r-e.a..sif C:a4I c- A uJdd"Ule.S~
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C!.oDI\.'kt 't, -50, C-A "f-o 'r4ffl'\ccv7:::; vvt.'U'c: 'f-11.~.s I1.Df;O-edj
. . 0/,.1\ ~ "t- sf 'oAt-ed '; (\ h.ot e-J .s ,
\\San3\clty manager\Wolrnckg\Apphcations\E.D. Fundtnr:frogra/n - Special Ev.:~.doc n '5 i IS j f2.,{),- rf .w J
A ~l ,?ovls (1\1J~.e-r- "-'1 "'t o.;n--e-t\.d~(-e.. 1Ue.:-e... Co I
,,)h,Lr v-ia...s {JrbPD6W to -H\-e CA'/--v.
KOMEN RACE FOR THE CURE
Attachment III E
2005 Race for the Cure Event and Grant Recap
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. I FINANCIAL STATEMENTS Application Page 2 j
This Page Must Be Completed And Suhmitted
(Based on your organization's last fiscal year)
(j
This form serves as a guideline of the fmancial information requested. If your organization
has fmancial statements (balance sheet & income statement) please attach. In addition,
please attach the organization's current budget for the proposed event.
3/3)/05
Audited: Yes _ No-2(
Balance Sheet as of
....
Assets
Liabilities & Fund Balance
, e-I vck-5 p
1(\ r"M'l 1-:5> ov
ct"'3'd-11 '1(.;. r;..
Cash and Investments ~ -f 9'.'1) <3-1 &>
Receivables (detaH) -3& ,C} 90 ~
Current Payables $ 3St.f, 379
Notes Payable
-0-
Inventory
qr0b&
~. 0/ 9' (.,
1.000
Fund Balance
Ifbd- I DC{ 1
Fixed Assets
Other Assets
Total Liabilities &
Fund Balance $ 5 2> h> ( lf~
o
Total Assets .53"'1 LId-CO
-e{C ~i.tJOO~ Dve- Pro'('(\. '?0N\e-tl M~'~na.d , ':+'5<6 Dve..- &D1I'\
'-- -.---., ~- '-
Event Income Statement for the Year Ended June 30, 2005 !1?>-c.-e C")') 1'1
.:5i>DnSocs
Income
Exoenses
Grants
$ 3'07.. 7~L
$
Salaries
$ ld, 0CO~
Fundraising
Operating Expenses $ 3 S , S tt 0
Cash Sponsorships $'/ qL{ ?'~3
In-Kind Sponsorships $ ,
Advertising!
Promotions
$
1/08~
City Funds
$ ;;15, Dt:> 0
Entertainment
$
~
Souvenirs
$ c1.-fb73
Rentals
$
d- ,.~3C>
Vendors
$
Insurance/Permit Fees $
&7L
Other Sources $ 1 '3,\ 00 Other Expenses $ ~ 3 5 Lf 9
(Ticket/beverage
sales, entry fees, TOTAL: $630.057 TOTAL: $96.812
parking fees, etc.)
Please note with an asterisk (*) any amounts that require additional explanation, and comment on
these items.
-"-.'
\\San3\city ma!lager\Wolnickg\Applications\E.D. Funding Program - Special Events.doc
1:20PM
03/10/06
()CCrUal Basis
Inland Empire Susan G. Kamen Breast Cancer Foundation
Balance Sheet
As of March ~1. 2005
Mar31,05
ASSETS
Current Assets
Checking/Savings
10010. Cash.Operatlng TVB
10050 . Cash-Petty Cash
10060. Cash-Savings TVB
Total Checking/Savings
Accounts Receivable
15010. Receivables - Komen
15030 . Receivables. Other
Total Accounts Receivable
Other Current Assets
17010 . Inventory
19000 . Other Assets
Deposit
Total 19000 . Other Assets
179,011.63
200.00
320.064.16
499.275.79
.,.,
26,001.93
288.00
28.289.93
4.866.38
1,000.00
1.000.00
Total Other Current Assets
5.866.38
o
Total Current Assets
Fixed Assets
20012. Office Equipment
21012. Accum. Depr.-Office Equipment
21050. Accum. Depr..f'urniture & Fixl
Total Fixed Assets
531,432.10
12.241.28
-2,013.00
-5.232.00
4,996.28
TOTAL ASSETS
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
24000 . Accounts Payable
25010 . Payroll Taxes Payable
26000 . Grants Payable
26500 . Komen Payabie
Total Accounts Payable
536,428.38
Total Current Liabilities
17.77
-0.02
327.966.00
26,395.50
354,379.25
354.379.25
Total Liabilities
Equity
29910 . Retained Earnings
Net Income
Total Equity
354.379.25
116,749.54
65.299.59
182.049.13
TOTAL LiABILITiES & EQUITY
536,428.38
(
Pagel
1:24 PM
03/10/06
(1ccrual Basis
Inland Empire Susan G. Komen Breast Cancer Foundation
Profit & Loss - Race Only
April 2004 through March 2005
Apr '04 - Mar 05
Income
31001 . Contributions~Corporate
32001 . ContrilJutions-lndividual
Expo Donation
Feed the Pig
32001 . Contributions-Individual - Other
Total 32001 . Contributions-Individual
39001 . Sponsorships
40004. Merchandise Sales
40100. Event Fee
Race Entry Fees
Race Pledges
Total 40100 . Event Fee
49019 . Other Income
Expo Booth
Kids for Komen Art Auction
Team Photo
Team Tailgate
Total 49019 . Other Income
3,662.80
416.00
66.83
435.00
917.83
219,~.66
9.873.31
184,055.15
199.125.17
383.180.32
11,399.92
300.00
300.00
1.100.00
13.099.92
o
Total Income
Expense
51000 . Advertising
52010 . Bank Charges
52015. Credit Card Discounts
52010 . Bank Charges - Other
Total 52010 . Bank Charges
53000 . Badges/Cards/Entries
53100 . Race Bibs
53200 . Race Course Production
Race Course Sanctioning
53200 . Race Course Production ~ Other
Total 53200 . Race Course Production
53300 . Trophies
Kids for Komen
53300 . Trophies - Other
Total 53300 . Trophies
55010' Professional Fees/Consulting
55510 . Contract Labor
64010 . Supplies
54511' T-Shirts
64520 . Banners
65510' Postage and Delivery
67200 . Cost of Goods Sold
69010 . Rent & Utilities
Rent
Utilities
Total 69010 . Rent & Utilities
70100 . Salaries
70200 . Payroll Taxes
70400 . Employee Benefits
74510' Telephone
Total Expense
630,056.84
1,836.00
126.61
80,00
206.61
9,289,15
1,669,50
674,00
43.549.46
44,223.48
47.37
7.682,68
7,930.05
1.610.50
112.50
640,39
412.50
1,216.00
2.49
6,932,69
2.330.39
337,23
2,667.62
12.663.16
1,219.69
916.67
640.61
96.612.21
(
Net Income
533,244.63
Page 1
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KOMEN RACE FOR THE CURE
Attachment III F
2006 Sponsorship and Funding Agreement
.,.,
SPONSORSHIP AND FUNDING AGREEMENT BETWEEN
THE CITY OF TEMECULA AND
THE INLAND EMPIRE AFFILIATE
OF THE SUSAN G. KOMEN BREAST CANCER FOUNDATION
This Agreement, made this 25th day of Julv. 2006, by and between the CITY OF
TEMECULA, (hereinafter referred to as "City"), and THE INLAND EMPIRE AFFILIATE
OF THE SUSAN G. KOMEN BREAST CANCER FOUNDATION, a California nonprofit
corporation (hereinafter referred to as "IESGKF").
.,.,
A. IESGKF will operate the "Inland Empire Susan G. Komen Race For The
Cure" on October 15, 2006. The Race For The Cure is a special event located at The
Promenade Mall in Temecula, corner of Ynez and Winchester Road. The event includes
Women's and Coed 5K Run/Walks, a Family One-Mile Fun Run/Waik, live
entertainment, exhibits, Kid's Expo, Komen Expo, Sleep in for the Cure, and Breast
Cancer Survivor Tribute." The 2005 Inland Empire Komen Race for the Cure attracted
approximately 12,000 in attendance and raised $310,771 in sponsor cash, $323,000 in
participant entry & pledges, and $905,358 sponsor in-kind donations.
B. The City of Temecula desires to provide Community Services Funding
and city-support costs of Public Works, Fire and Police and promotional services for the
2006 Inland Empire Susan G. Komen Race For The Cure.
AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. In exchange for providing for the Inland Empire Susan G. Komen Race
For The Cure of approximately $13,425 for all city-support costs of Public Works, Fire
and Police, and approximately $11,575 in promotional services, the City of Temecula
shall receive the benefits as listed in Attachment A - 1.
B. The Community Support Funding of $25,000 cash will be allocated to pay
for breast exams, counseling and other services for under served Temecula citizens. In
6 months and again in 12 months following the Inland Empire Race For The Cure, the
IESGKF will provide a general summary report on how funds were expended and what
clinics/health agencies received funding and that funds were used for under served
Temecula residents. Upon request, City staff may audit the supporting documentation
from the IESGKF.
C. Within 60 days following the Inland Empire Race For The Cure, IESGKF
shall prepare and submit to the Assistant City Manager a written report evaluating the
Race For The Cure, its attendance, and describing the materials in which the City was
listed as a financial supporter. The report should also include samples of media press
clippings, flyers, pamphlets, etc. in a presentation notebook format.
D. The IESGKF shall file Temporary Use Permit, Special Event Perrnit
applications and provide certificates of insurance with the City of Temecula 30 days or
sooner preceding the day of the Race For The Cure event.
E. IESGKF agrees that it will defend, indemnify and hold the City and its
elected officials, officer, agents, and employees free and harmless from all claims for
damage to persons or by reason of IESGKF's acts or omissions or those of IESGKF's
employees, officers, agents, or invites in connection with the Inland Empire Race For
The Cure to the maximum extent allowed by law.
F. IESGKF shall secure from a good and responsible company or
companies doing insurance business in the State of California, pay for and maintain in
full force and effect for the duration of this Agreement a policy of comprehensive general
liability in which the City is named insured or is named as an addiMnal insured with
IESGKF and shall furnish a Certificate of Liability by the City. Notwithstanding any
inconsistent statement in the policy or any subsequent endorsement attached hereto,
the protection offered by the policy shall;
1. Include the City as the insured or named as an additional insured
covering all claims arising out of, or in connection with, the Inland
Empire Race For The Cure.
2. Include the City, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all
claims arising out of, or in connection with Inland Empire Race For
The Cure.
3. Provide the following minimum limits:
(A) General Liability: $2,000,000 combined single limit per
occurrence for bodily injury, personal injury and property
damage.
(B) Worker's Compensation insurance as required by the State
of California and Employer's Liability Insurance.
Employer's Liability: $1,000,000 per accident for bodily
injury or disease. Worker's Compensation insurance is
required only if Inland Empire Race For The Cure employs
any employees.
4. The insurer shall agree to waive all rights of subrogation against
the City, its officer, officials, employees and volunteers for losses
arising from the Inland Empire Race For The Cure.
5. Bear an endorsement or shall have attached a rider whereby it is
provided that, in the event of expiration or proposed cancellation
of such policy for any reason whatsoever, the City shall be notified
by registered mail, postage prepaid, return receipt requested, not
less than thirty (30) days beforehand.
6. Any deductible or self-insured retention must be declared to and
approved by the City. At the option of the City, either the insurer
shall reduce or eliminate such deductible or self-insured retention
as respects the City, its officers, officials and employees or
IESGKF shall procure a bond guaranteeing payment of losses and
related investigations, claim administration and defense expenses.
G. Should any litigation be commenced between the parties, hereto,
concerning the provisions of this Agreement, the prevailing party concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition to any other relief to which it may be entitled.
.,.,
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
DATED:
THE INLAND EMPIRE AFFILIATE OF
THE SUSAN G. KOMEN BREAST CANCER
FOUNDATION
.,.,
CITY OF TEMECULA
BY:
Irene Stafford, Executive Director
Inland Empire Affiliate of the
Susan G. Komen Breast Cancer Foundation
26765 Madison Ave., Suite 108
Murrieta, CA 92562
Ron Roberts, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
APPROVED AS TO FORM:
Peter Thorson, City Attorney
II. KOMEN RACE FOR THE CURE
Attachment A - 1
Sponsorship Benefits
In exchange for providing $25,000 cash and approximately $13,425 for all city-
support costs of Public Works, Fire and Police and City promotional services valued at
$11,575 for the 2006 Inland Empire Susan G. Komen Race For The Cure, the City of
Temecula shall receive the following benefits.
. City log%r name will appear on flyers, advertisements, and progr~ relating to the
event. ..
. The City log%r name will appear on event t-shirts, posters, banners and
promotional items relating to the 2006 event.
. Recognition at Awards Ceremony
. Free booth space at event: 10 x 10 booth space for City booth at Expo and 10 x 10
booth space for the Imagination Workshop Children's Museum at the Children's
Expo
. 4 City banners displayed
. City name on all press releases
. Complimentary team photo
. Complimentary Sponsor Appreciation Dinner tickets (10)
. Commemorative sponsor award
. City logo/name on Inland Empire Web Site
. 10 Race entries and tee shirts
. Logo in "Thank You" ad
I~-- .
,
II
ITEM NO.7
II
,
II
-
.
.
.
I
I
II
II
__. . I
Approvals
City Attorney
Director of Finance
City Manager
~
/JIL
~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Jim O'Grady, Assistant City Manager
DATE:
July 25, 2006
SUBJECT:
Approval of Temecula Valley Convention & Visitors Bureau FY2006-07 Budget,
Budgetary Control Policy, and Marketing Agreement
PREPARED BY:
Gloria Wolnick, Marketing Coordinator
RECOMMENDATION:
That the City Council:
1. Approve the Temecula Valley Convention & Visitors Bureau (CONVIS) FY2006-07
Budget regarding Tourism Improvement District Funds.
2. Approve Temecula Valley CONVIS Budgetary Control Policy.
3. Approve the attached agreement which provides City Marketing Funding Support up
to $95,500 to the Temecula Valley CONVIS.
BACKGROUND: On December 13, 2005, the Temecula City Council approved a
Management agreement between The City of Temecula and The Temecula Valley Convention &
Visitors Bureau for the operation and administration of The Temecula Valley Tourism Business
Improvement District.
This agreement requires that the City Council review and approve the annual Budget for Tourism
Improvement District Funds and the Budgetary Control Policy. Both of these items are attached for
City Council consideration. The Tourism Improvement District, which is part of services provided in
the overall budget is expected to generate $447,500 for the CONVIS.
The City Marketing Funding of $83,000 will provide funding for advertising (printed marketing and
media), familiarization (FAM) tours/site visits and trade show participation for the Leisure Travel
Market. This amount represents similar costs that the City previously spent for tourism
marketing/advertising that will be taken on by the Temecula Valley CONVIS. In addition, the
agreement provides funding for one-half the cost of a tourism marketing survey up to a maximum of
$12,500. The Economic Development Subcommittee of the City Council (Mayor Roberts and Mayor
Pro Tem Washington) has recommended approval of this amount, and the City Council
subsequently approved this amount in the FY 2006/07 Operating Budget.
FISCAL IMPACT: Funding for a portion of the CONVIS budget is provided through the
Tourism Business Improvement District. In addition, adequate funds for the Temecula Valley
Convention & Visitors Bureau marketing funding have been included in the FY 2006-07 Operating
Budget (Economic Development line item, account #001-111-999-5264) for the recommended
sponsorship amount of $95,500.
ATTACHMENTS:
Attachment A - Temecula ValleyCONVIS 2006/07 Combined Budget
Attachment B- Temecula Valley CONVIS Budgetary Control Policy
Attachment C - Temecula Valley CONVIS Sales & Marketing Plan
and Budget
Attachment D - Temecula Valley CONVIS City Marketing Program &
Budget
Attachment E - Marketing Agreement
TEMECULA VALLEY CONVENTION & VISITORS BUREAU
ATTACHMENT A
TVCVB 2006/07 COMBINED BUDGET
TEMECULA
VALLEY
--....
Convention and Visitors Bureau
May 26, 2006
Jim O'Grady
Assistant City Manager
City of Temecula
P.O. Box 9033
Temecula, CA 92589-9033
Re: Submission of the Temecula Valley Convention & Visitors Bureau Budget
Dear Jim,
Attached is the 2006-2907 Temecula Valley Convention & Visitors Bureau budget
and Budgetary Control Policy. This budget reflects the overall Bureau funding
including the Tourism Improvement District, proposed City Marketing Funding and
revenue from our private sponsors, fundraisers and membership.
The Temecula Valley Convention & Visitors Bureau is committed to building strong
Advertising and Marketing programs to "Brand TemecuIa " as a premier year-round
resort and business destination by simulating economic growth and tourism to our region
through Developing, Expanding, and Marketing our destination to Conventions,
Meetings, and the Leisure Travel Markets. Our 2006-2007 Budget demonstrates our
goals and partnerships in Building our Brand.
On behalf of our Board of Directors and Membership, the Temecula Valley Convention
& Visitors Bureau wishes to thank you for your support and partilership.
Sincerely,
Kimberly Adams
Executive Director
TEMECULA VALLEY CONVENTION & VISITORS BUREAU 2006/07 COMBINED BUDGET
Tourism
City Marketing General Fund Improv District
Restricted Unrestricted Restricted TOTAL
3/1/06 - 2/28/07'13/1/06 - 2/28/07_1 3/1/06 - 2/28/07 3/1/06 -2/28/07
Income
Advertising - Website I I I
[4044 . Website Advertising I 1$ 11,400 $ 11,400
Total Advertising ~ Website I I 11,400 11,400 I
Event Hosting I
14060 . Tradeshows, Meetings, Sponsors 3,000 3,000 I
Total Event Hosting 3,0001 3,000
Funding I I I
14000' TID Funding 83,000 1 444,000 I 527,000 I
14002' Other Private Funding 300,000 300,000 I
Total Funding 83,000 300,000 444,000 827,000 I
Investment Revenue I
I [4180 . Investment Income 3,500 3,500 I
I Total Investment Revenue 3,500 3,500
I Membership Dues I
I 1 [4030 . Hotel/Lodging 12,000 12,000
I ITotal Membership Dues 12,000 12,000
I Isales-Publications
I 1 [4070 . Publication Sales 20,000 20.000
I Total Sales-Publications 20,000 20,000
I Temecula Chamber of Commerce
I 14150' Chamber of Commerce 54,000 54,000 I
I Total Temecula Chamber of Commerce 54,000 54,000 I
!rotallncome $ 83,000 I $ 400,400 $ 447,500 $ 930,900 I
..._._--~--- -----
I Expense
IAdvertlsing-printed Marketing I
[5190' Pub, Mag, Brochures, Video, Mise 1$ 70,750 1 $ 168,700 1 $ 184,850 1 $ 424,300
Total Advertising.Printed Marketing I 70,750 168,700 184,850 I 424,300 I
Advertising-Website I I I I I
15180' Website Maint,Hosting,Other 8,070 7,540 15,610
ITotal Advertising-Website 8,070 7,540 15,610
IAdvertising - Media
1 15160' Placement,Prod,lnsertion,Agency 5,000 20,000 17,000 42,000
ITotal Advertising - Media 5,000 20,000 17,000 42,000
IDues & Subscriptions I
1 15270 . Dues 930 I 1,200 2,130
ITotal Dues & Subscriptions 930 I 1,200 2,130
Event Hosting, Industry Sales
15140 . Transportation, Lodge, Other 3,200 3,200 I
Total Event Hosting, Industry Sales 3,200 3,20in
Event Hosting, Local Community I I I
15150' Lodge, Meals, Transp, Other 1 3,400 I I 3,400 I
Total Event Hosting, Local Community 3,400 I 3,400 I
I FAM Tours/Site Visits I I 7,200 I
I 15130' Transportation, Lodging, Other 3,0001 4,2001
ITotal FAM Tours/Site Visits 3,000 I 4,200 7,200 I
I
I
-I Insurance
5302 . General Liability
5303 . Workers Camp
5310. Officer & Director
15314 . Other Insurance
Total Insurance
Office Supplies
I [5400 . Office Supplies, Paper, Mise
1 5401. Capitalized Equipment (Budget)
ITotal Office Supplies
Personnel Costs
15000 . Salary-Base
5008 . Payroll Taxes
15014' Pension Expense
15016' Life Insurance
15018 . Health Insurance
5028 . Staff Training & Development
Total Personnel Costs
Printing
1 15370' Supplies, Maint, Repairs
Total Printing
Professional Fees
15260 . Audit
5261 . City of Temecula - fees
15262 . Legal
15263' Accounting
ITotal Professional Fees
IPromotionalltems
I [5200' Promotional Items/Giveaways
Total Promotional Items
Rent
[5324 . Storage Space Rental
I 5330 . Rent & Operating Costs
ITotal Rent
Telecommunications
15350 . Phone, Internet, Mise
Total Telecommunications
ITrade Show Participation
1 [5120' Booth, Reg, Shipping, Set-Up Fee
ITotal Trade Show Participation
Travel & Entertainment
5100. Transportation
5104 . Meals
5108. Gifts
5110. Other Travel
To al Travel & Entertainment
Total Expense
IExcess Revenue Over Expenses (Carryover)
City Marketing I General Fund Improv District 1 I
Restricted I Unrestricted Restricted I TOTAL 1
3/1/06 - 2/28107 3/1/06 - 2/28107 3/1/06 - 2/28/07 3/1106 - 2/28/071
I
3,398 I 3,398 I
2,861 I 2,861 I
1,618 1,6181
150 150 I
8,027 8,027 I
I
600 600
4,000 2,800 I 6,800
4,600 2,800 I 7,400
116,193 I 33,750 149,943
11,500 I 1,800 13,300
5,080 4501 5,530
540 I 540
15,360 3,240 I 18,600
1,800 1,800
150,473 39,240 189,713
1,800 1,800
1,800 1,800
1
1,400 1,400
7,400 7,400
I 22,000 22,000
1,800 5,400 I 7,200
1,800 36,200 38,000
8,000 8,000
8,000 8,000
1
480 480
9,116 14,400 23,516
9,596 14,400 23,996
1
4,900 4,900
4,900 4,900
5,000 10,000 15,000
5,000 10,000 15,000
1 I
13,200 5,8001 19,000
2,400 2,250 4,650
900 900
2,650 2,650
15,600 11,600 27,200
$ 83,750 1 $ 399,296 $ 338,830 $ 821,876
(750ll 1,1041 108,670 , 109,0241
TEMECULA VALLEY CONVENTION & VISITORS BUREAU
ATTACHMENT B
TVCVB BUDGETARY CONTROL POLICY
TEMECULA
VALLEY
---
Convention and Visitors Bureau
BUDGETARY CONTROL
The Executive Director of the TVCVB shall be responsible for preparing an
annual budget for approval by the Temecula Valley Convention & Visitors
Board, TVCVB Treasurer, Temecula Valley Tourism Improvement District
Advisory Board and the City of Temecula. The TVCVB Fiscal Year
corresponds with the Tourism Improvement District of March-February.
The Budget shall be based essentially on the revenue allocations for the
year, and which include Sponsorships, Membership revenue, Tourism
Improvement District revenue and Marketing Funding from the City of
Temecula. The budget shall include proposals for the projects supporting
the Advertising, Marketing and Promotions of the Temecula Valley.
The Boards and Council shall receive, before the annual meeting, or during
the budget process a prelinrinary Budget and a cash flow statement for the
following year, and make recommendations for amendment or approval.
A monthly report shall be submitted to the TVCVB Board of Directors by
the Executive Director showing actual expenditures under each budget
heading, together with a comparison against budget and commentaries on
significant variances. All monthly financials are available for review at any
time of the request of the City of Temecula.
The Executive Director and Assistant Director will work monthly with the
TVCVB Boards, reviewing monthly reports on expenditures. It is the
Executive Directors responsibility to keep track of the budgets and to keep
within the budget figure which is a component of the overall budget agreed
by the TVCVB Board, Advisory Board and City of Temecula.
The Executive Director is authorized to make adjustlrtents between major
budgeted line item expenditures of up to $5,000 per fiscal year. All other
major line item adjustlrtents over $5,000 will be "I'}I,v.red by the TVCVB
Executive Board or TVCvB Advisory Board.
A third quarter budget review will be conducted based on any potential
carry forward of unspent budget amounts from one financial year to the
.
next. If any significant carry over amount is identified a budget revision
will be required by the TVCVB Board or TVCVB Advisory Board.
Note: The Temecula Valley Convention & Visitors Bureau is working
monthly with a contracted certified public accounting firm to review and
prepare monthly financials.
TEMECULA VALLEY CONVENTION & VISITORS BUREAU
ATTACHMENT C
TVCVB SALES & MARKETING PLAN & BUDGET
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TEMECULA V ALLEY CONVENTION & VISITORS BUREAU
ATTACHMENT D
2006-07 TVCVB CITY MARKETING PROGRAM & BUDGET
TE:MECULA
VALLEY
.,-
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Convention and Visitors Bureau
Temecula Valley
Convention & Visitors Bureau
2006- 2007 City Marketing Tourism
Tourism Rack Brochure $20,000
Trade Show $ 5,000
FAM Tours $ 3,000
Ad Design/Out of Film $ 5,000
Advertising $24,500
Co-op Advertising $10,000
Rack Service $11,500
CD Rom $ 4.000
Total Tourism $83,000
For the 2006-2007 Budget Period the Temecula Valley Convention &
Visitors will maintain the programs developed by the City of Temecula
Tourism Rack Brochures
Expense $20,000
1. Reprint tourism rack brochures for Temecula
2. Distribute brochure through rack service in SD, Orange County, LA
County, Palm Springs. Hand out at Trade Show and in Temecula CVB
Press Kits
Trade Show
Expense $ 5,000
1. Participate in tourism trade shows focusing on the leisure markets
2. Efforts will be made in the San Diego and LA Markets
FAM Tours
Expense $ 3,000
1. Develop and support FAM tours for Media, Meeting Planners, Tour and
Trade.
2. Partner with the community to establish itinerary for hotels, restaurants,
wineries, golf, ballooning and old town
Ad Design/Out of Film
Expense $ 5,000
1. Design City ads to meet layout specifications
Advertising
1. Pursue media co-operative advertising buys with other area organization
and tourism business, San Diego Convis, Orange County Convis, Inland
Empire, and the Temecula Valley Wine Growers Association to leverage
Temecula's advertising budget
2. Place ads in tourism industry trade publications, guide books, magazines
and special selections, and internet
Expense $24,500
Co-op Advertising Expense $10,000
Rack Service
Expense $11,500
1. Rack service distribution through San Diego and Orange Counties, Palm
Springs, San Diego Corporate and Phoenix, AZ Corporate. Position
Temecula with the Temecula Valley Winegrowers rack brochure in
designated areas
CD Rom Expense $4,000
1. Update and reprint current Temecula CD
Total Tourism Marketing
$83,000
.
TEMECULA VALLEY CONVENTION & VISITORS BUREAU
ATTACHMENTE
CITY/TVCVB MARKETING AGREEMENT
AGREEMENT BETWEEN THE CITY OF TEMECULA
AND
TEMECULA VALLEY CONVENTION & VISITORS BUREAU
This Agreement, made in triplicate, this 25th day of July, 2006, by and between the CITY
OF TEMECULA, a Municipal Corporation, duly organized and existing under and by virtue of
the laws of the State of California, (hereinafter referred to as "City"), and the TEMECULA
VALLEY CONVENTION & VISITORS BUREAU, a California nonprofit corporation (hereinafter
referred to as "TVCVB") with reference to the following facts which are acknowledged by each
party as true and correct:
I. RECITALS
A. The City is desirous of promoting its advantages as a business, industrial, tourist
and residential center; disseminating information relative thereto, and of properly following up
and giving consideration to inquiries made relative to the various activities of City of Temecula
("City") and its possibilities as such to residential, industrial, tourist and business interests.
B. The TVCVB has special knowledge, experience and facilities for disseminating
tourist information; and is organized for and equipped to carry on promotional activities on
behalf of City; and to publicize and exploit its tourism advantages.
C. Such tourism activities are recognized by law as being in the public interest and
serving public purpose.
II. AGREEMENT
NOW, THEREFORE, it is agreed by and between the parties as follows:
A. TVCVB shall undertake, during the 2006-2007 fiscal year, to carry on
marketing/advertising promotional activities for the Leisure Travel Market on behalf of City and
to particularly render the following services:
1. To maintain suitable quarters and employ competent professional personnel
to carry on the promotional activities herein stated.
2. To promptly answer correspondence relative to the local tourist industry,
tourist advantages and opportunities in the City of Temecula, and to disseminate tourist
information by correspondence, newspaper public Agency and personal contacts favorably
advertising such advantages and opportunities.
3. Participate in tourism trade shows focusing on the leisure markets.
4. Reprint tourism rack brochure and distribute through rack service in San
Diego, Orange County, Los Angeles County, and Palm Springs. The TVCVB shall supply City
with rack brochures to include in City's business attraction efforts at no cost to City.
\\San3\city manager\ Wolnickg\Sponsored Events\2006~07 Temecula Valley CVB Marketing Agreement.doc
1
5. Develop and support FAM (Familiarization) Tours for media, meeting
planners, tour and trade.
6. Pursue media co-operative advertising buys with other area organization and
tourism business, San Diego CONVIS, Orange County CONVIS, Inland Empire Tourism
Council, and the Temecula Valley Winegrowers Association to leverage Temecula's advertising
budget.
7. Place ads in tourism industry trade publications, guide books, magazines and
special selections, and internet.
8. Respond to travel visitor inquiries through travel publications, Wesf:.Nays
and CVB partners.
9. Update and reprint the visitor guide that represents all of the tourism
aspects of Temecula. The guide includes a special section for Old Town Temecula. The
TVCVB shall supply City with guides to include in City's business attraction efforts at no cost to
City.
10. Prepare quarterly calendar of events and mail to media.
11. To maintain a public office within the business area of City, easily
accessible and fully equipped for the purpose of disseminating information and answering
correspondence and inquiries regarding the City. Said office shall be open to the public not less
than eight hours a day, except Saturdays, Sundays, and holidays. TVCVB shall employ a full
time Executive Director, a portion of whose duties shall be to promote the welfare and activities
of the City of Temecula; its tourist industries, tourist activities and opportunities.
12. Maintain and update TVCVB web site.
13. Update and reprint Temecula CD. The TVCVB shall supply City with CDs
to include in City's business attraction efforts at no cost to City.
14.
handout to media.
Maintain press kits and provide during familiarization tours and as
B. That in consideration of the services to be performed by TVCVB for City, as set
forth in paragraph 1 hereof, City hereby agrees to pay TVCVB, during the term of this
Agreement, the sum of Eighty Three Thousand Dollars and No Cents ($83,000) for the fiscal
year 2006-07. This shall be considered a payment for services rendered from July 1, 2006
through June 30, 2007.
In addition to the annual payment of $83,000, the City shall also pay to the TVCVB the amount
of up to Twelve Thousand Five Hundred Dollars and No Cents ($12,500) for one-half the cost to
develop and administer a tourism marketing survey. The City will reimburse the TVCVB
pertaining to the tourism marketing survey upon receipt submitted to the City by the TVCVB.
C. In the event the City of Temecula should desire any additional service, TVCVB
shall, upon request of City, furnish a proposal including an itemized statement of the estimated
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Temecula Valley eVE Marketing Agreement.doc 2
cost thereof, and the City of Temecula may modify or alter the proposal in its sole discretion or
may direct the submission of a new proposal which may be accepted, altered or rejected. Upon
the final approval of any such proposal and execution thereof, by the City of Temecula and the
TVCVB, as herein provided, the City will pay to TVCVB the cost thereof, and the TVCVB shall
perform the work. All money due for carrying out said plan or proposal shall be supported by a
detailed statement of TVCVB showing the basis of said claims, and certified by proper officers
of TVCVB. TVCVB shall not be entitled to receive any compensation for its normal services or
expenses.
D. The Executive Director of the TVCVB shall provide to the City Manager and
Assistant City Manager a copy of the monthly written report that is submitted to the TVCVB
Board of Directors showing actual expenditures under each budget heading, together with a
comparison against budget and commentaries on significant variances. The Executive Director
of the TVCVB shall also provide to the City Manager and Assistant City Manager a copy of the
activities monthly report submitted to the TVCVB Board of Directors. Said reports are requested
by the second Wednesday of each month.
E. TVCVB agrees that it will defend, indemnify and hold the City and their
respective elected officials, officers, agents, and employees free and harmless from all claims
for damage to persons or property by reason of TVCVB's acts or omissions or those of TVCVB's
employees, officers, agents or invitees in connection with their services rendered hereunder to
the maximum extent allowed by law.
F. TVCVB shall secure from a good and responsible company or companies doing
insurance business in the State of California, pay for and maintain in full force and effect for the
duration of this Agreement a policy of comprehensive automobile and workers' compensation
and employees' Liability Insurance in which the City of Temecula is the named insured or is
named as an additional insured with the TVCVB and shall furnish a Certificate of Liability
Insurance to the City of Temecula. Notwithstanding any inconsistent statement in the policy or
any subsequent endorsement attached thereto, the protection offered by the policy shall;
1. Include the City of Temecula as the insured or named as an additional insured
covering the services to be performed under this Agreement against all claims arising out of, or
in connection with, the Agreement.
2. Include the City of Temecula, its officers, employees and agents while acting
within the scope of their duties under this Agreement against all claims arising out of, or in
connection with, the Agreement.
3. Provide the following minimum limits:
A. General Liability: $1,000,000 combined single limit per occurrence
for bodily injury, personal injury and property damage.
B. Automobile Liability: $1,000,000 combined single limit per
accident for bodily injury and property damage.
C. Workers' Compensation and Employers Liability: Workers'
Compensation limits as required by the Labor Code of the State of
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Temecula Valley CVB Marketing Agreement.doc 3
California and Employers' Liability limits of $1 ,000,000 per
accident.
4. The insurer shall agree to waive all rights of subrogation against the Agency,
its officers, officials, employees and volunteers for losses arising from work performed by the
Contractor for the City.
5. Bear an endorsement or shall have attached a rider whereby it is provided
that, in the event of expiration or proposed cancellation of such policy for any reason
whatsoever, the City of Temecula shall be notified by registered mail, postage prepaid, return
receipt requested, not less than thirty (30) days before.
6. Any deductible or self-insured retention must be declared to and approved by
the City of Temecula. At the option of the City, either the insurer shall reduce or eliminate such
deductible or self-insured retention as respects the City, its officers, officials and employees; or
the Chamber shall procure a bond guaranteeing payment of losses and related investigation
claim administration and defense expenses.
G. Should any litigation be commenced between the parties hereto concerning the
provisions of this Agreement, the prevailing party in such litigation shall be entitled to
reasonable attorney's fees, in addition any other relief to which it may be entitled.
H. This Agreement shall be effective for the fiscal year commencing July 1, 2006,
and terminating June 30, 2007.
I. This Agreement may be terminated by either party upon thirty (30) days written
notice with any sums due and payable hereunder.
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Temecula Valley CVB Marketing Agreement.doc
4
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
TEMECULA VALLEY
CONVENTION & VISITORS
BUREAU
Ron Roberts, Mayor
Denis Ferguson
Co-Chairman of the Board
Doug Leiber
Co-Chairman of the Board
ATTEST:
Susan W. Jones, MMC, City Clerk
Kimberly Adams
Executive Director
APPROVED AS TO FORM:
Melody Brunsting
Secretary
Peter M. Thorson, City Attorney
Katherine Bailey
Treasurer
Aoencv Information
Temecula Valley Convention &
Visitors Bureau
26790 Ynez Court, Suite A
Temecula, CA 92591
(951) 676-5090
\\San3\city manager\Wolnickg\Sponsored Events\2006-07 Temecula Valley eVB Marketing Agreement.doc
5
I~-- .
,
II
ITEM NO.8
II
,
II
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.
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II
II
__. . I
Approvals
City Attorney
Director of Finance
City Manager
V
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Lf
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G. Hughes, Director of Public Works/City Engineer
DATE:
July 25, 2006
SUBJECT:
First Amendment to Professional Services Agreement - Vali Cooper &
Associates, Inc. for Construction Management and Inspection Services for
Citywide Verizon Fiber Optics FTTP Installation
PREPARED BY:
Ronald J. Parks, Deputy Director of Public Works
Chris White, Assistant Engineer
RECOMMENDATION:
That the City Council:
1. Approve the First Amendment to the Professional Services Agreement with Vali
Cooper & Associates, Inc. for Construction Management and Inspection Services for
Citywide Verizon Fiber Optics FTTP Installation Project in the amount of $246,480.00 and
authorize the Mayor to execute the amendment.
2. Approve an appropriation in the amount of $250,000.00 to the Public Works Land
Development consulting account from the Encroachment Permit Revenue for Verizon Fiber
Optics Project.
3. Increase Encroachment Permit Revenues in the amount of $250,000.00 in the
General Fund Reserves.
BACKGROUND: On July 26,2005 the City Council approved an agreement with Va Ii
Cooper & Associates, Inc. in the amount of $205,040.00 to provide construction management and
inspection services for the Citywide Verizon Fiber Optics FTTP Installation Project.
Over the next 12 months Verizon Communications intends to continue installing underground
conduit within each residential street throughout the City of Temecula in order to continue providing
each resident access to fiber optics telecommunications services. The installation work requires
extensive horizontal boring beneath sidewalks along with limited open trench excavations behind
sidewalks and across roadways throughout the City. Due to the magnitude of the project, it is
necessary to employ additional inspection personnel to adequately oversee the proper placement of
the proposed facilities and the restoration of disturbed public Improvements. To meetthe additional
inspection requirements, Vali Cooper & Associates, Inc. was selected to provide construction
management and inspection services. The serviced provided includes observation and inspection,
traffic control plan review and coordination services between Verizon, the City and the public.
In May 2006, staff received a proposal from Vali Cooper & Associates, Inc. to continue the
construction management and inspection services for Fiscal Year 2006-2007 in the amount of
$246,480.00.
The cost of the construction management and inspection services will be collected from Verizon
through Encroachment Permit fees. The permit fee revenue for this Verizon project is estimated to
be approximately $250,000.00. This amount is based on an estimate using on the City Permit Fee
Schedule for conduit installation at 25 cents per lineal feet times the estimated total amount of
conduit placement remaining Citywide forthe Verizon project of 1 ,000,000 lineal footage. A total of
approximately seventy 'hub areas' throughout the City will be permitted and applicable fees will be
collected based on lineal feet for each hub area permitted. The positive dollar difference between
the anticipated permit fees collected and the construction management costs will be used to pay for
City staff plan check and administrative costs.
The First Amendment for construction management and inspection services will extend the contract
term through June 30, 2007 for an amount of $246,480.00 for a total contract amount of
$451,520.00.
FISCAL IMPACT: Verizon will be paying approximately $250,000.00 in Encroachment
Permit fees this fiscal year which are intended to offset the cost of the services provided by Va Ii
Cooper & Associates, Inc. for this Verizon project. An appropriation of $250,000.00 in the Land
Development Consultant Services Operating Budget is necessary to cover the construction
management and inspection services costs of $246,480.00.
ATTACHMENTS:
First Amendment
FIRST AMENDMENT TO AGREEMENT
BETWEEN CITY OF TEMECULA AND
VAll COOPER & ASSOCIATES, INC.
CONSTRUCTION MANAGEMENT and INSPECTION SERVICES
CITY-WIDE FIBER OPTICS FTTP INSTALLATION
THIS FIRST AMENDMENT is made and entered into as of July 25, 2006 by and
between the City of Temecula, a municipal corporation ("City") and Vali Cooper & Associates,
Inc: ("Consultant"). In consideration of the mutual covenants and conditions set forth herein,
the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On July 26, 2005 the City and Consultant entered into that certain
agreement entitled "City of Temecula Agreement for construction management and inspection
services, City-Wide Fiber Optics FTTP Installation ("Agreement") in the amount of Two
Hundred Five Thousand Forty Dollars and No Cents ($205,040.00).
2. Section 1 - TERM of the Agreement is hereby amended to read as follows:
TERM. This Agreement shall commence on July 26, 2005, and shall remain in
and continue in effect until tasks described herein are completed, but in no event later than July
25, 2007, unless sooner terminated pursuant to the provisions of this Agreement.
B. The parties now desire to increase the payment for services in the
amount of Two Hundred Forty Six Thousand Four Hundred Eighty Dollars and No Cents
($246,480.00) and amend the Agreement as set forth in this Amendment.
3. Section 5. a Pavment of the Agreement is hereby amended to read as follows:
a. The City agrees to pay Consultant monthly, in accordance with the
payment rates and schedules and terms set forth in Exhibit B for services
described in Section B of Exhibit A, attached hereto and incorporated
herein by this reference as though set forth in full. The first amendment
amount shall not exceed Two Hundred Forty Six Thousand Four
Hundred Eight Dollars and No Cents ($246,480.00) for additional
construction management and inspection services for a total agreement
amount, of Four Hundred Fifty One Thousand Five Hundred Twenty
Dollars and No Cents ($451,520.00).
4. Except for the changes specifically set forth herein, all other terms and conditions
of the Agreement shall remain in full force and effect.
1.
r:/Agreements\LandDev\2006-2007 ContractsWali Cooper Amend 1 Verizon
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF TEMECULA
Ron Roberts, Mayor
ATTEST:
Susan W. Jones, MMC, City Clerk
Approved As to Form:
Peter M. Thorson, City Attorney
CONSULTANT
Vali Cooper & Associates, Inc.
41 Washington Ave.
PI. Richard, CA 94801
(510) 215-0760
Agnes Weber, Executive Vice President
Sybil Judd-White, Chief Financial Officer
(Two Signatures Required For Corporations)
ATTACHMENT A
Attached hereto and incorporated herein is the associated cost as provided by the Consultant.
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ITEM NO.9
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Approvals
City Attorney
Director of Finance
City Manager
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CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G. Hughes, Director of Public Works/City Engineer
DATE:
July 25, 2006
SUBJECT:
Award a Construction Contract and a Geotechnical and Material Testing
Professional Service Agreement for Phase II of the Maintenance Facility Field
Operations Center - Project No. PW03-06
PREPARED BY:
Greg Butler, Principal Engineer
David McBride, Senior Engineer
RECOMMENDATION:
That the City Council:
1. Award a construction contract for Project No. PW06-03, Phase II of the Maintenance
Facility Field Operations Center to Tovey Shultz Construction, Inc. in the amount of
$6,690,000.00 and authorize the Mayor to execute the contract.
2. Authorize the City Managerto approve change orders notto exceed the contingency
amount of $669,000.00, which is equal to 10% of the contract amount.
3. Award an Agreement with MTGL, Inc. to provide professional geotechnical &
material testing and special inspection services associated with Phase " of the
Maintenance Facility Field Operations Center, Project No. PW03-06, in the amount
of $50,000.00 and authorize the Mayor to execute the Agreement.
4. Authorize the City Manager to approve Extra Work Authorizations not to exceed the
contingency amount of $5,000.00, which is equal to 10% of the Agreement.
5. Appropriate $500,000.00 of General Fund Capital Project Reserves to the
Maintenance Facility Expansion/Field Operations Center - Project No. PW03-06.
BACKGROUND: On July 13, 2004, City Council approved the Master Plan forthe City's
future Maintenance Facility Expansion (Field Operations Center). Since that time, the project was
designed and divided into two phases and full bid packages prepared for each separate phase. The
first phase, recently completed, involved grading, site utilities, site lighting, landscaping and
construction of a parking lot. The second phase involves construction of 17,747 square foot two
story building with a two vehicular pull through entries/work areas, a workshop area, conference &
training room, office space, break room, and restrooms as well as exterior amenities that include
vehicle wash bays, covered parking and secure bulk storage areas. This facility will provide some
relief to the overcrowding within the existing City Hall and Maintenance Facility. On May 9,2006,
City Council approved the plans and specifications for Phase" of the project and authorized staff to
solicit bids. The complexity of this second phase of the project will require geotechnical and material
testing as well as special inspection of the structurally critical components of construction.
Five (5) bids were received and publicly opened on Thursday, June 29, 2006. The results were as
follows:
1.
2.
3.
4.
5.
Tovey Shultz Construction, Inc.
RC Construction Services, Inc.
Erickson-Hall Construction Company
C.E. Wylie Construction Company
HCH Constructors-Managers, Inc.
$6,690,000
6,730,000
6,798,000
6,910,000
8,161,000
A copy of the bid summary is available for review in the City Engineer's office. The Engineer's
estimate for this project was $6,700,000. The specifications allow for two hundred and fifty (250)
working days which is approximately 12.5 months.
Staff has reviewed the bid proposals and found Tovey Shultz Construction, Inc. to be the lowest
responsible bidder. Tovey Shultz Construction, Inc. has extensive general contracting experience,
public and private, and has successfully undertaken similar projects for various public agencies
including the City of Temecula (e.g., the Old Town Temecula Community Theater and Roripaugh
Ranch Fire Station).
In order to fully fund phase 2 of the project an additional appropriation of $500,000 is needed to
cover the cost of construction, plus a 10% contingency, and provide adequate funds for project
administration. This new appropriation will be funded with undesignated Capital Project reserves.
The Public Works Department requested proposals from five (5) different firms with extensive
experience in geotechnical & material testing and special inspection of projects similar to phase two
of the maintenance facility expansion. Five (5) firms responded to the proposal and they all have
prior experience working with the City. Staff rated MTGL, Inc. as the firm providing the most
qualified and cost effective proposal and they have extensive experience with similar projects.
MTGL will provide all the geotechnical & material testing and special inspection services described
in the Scope of Work shown in Exhibit "A" of the attached agreement.
FISCAL IMPACT: The Maintenance Facility Field Operations Center, Project No. PW03-
06, is funded with the City Development Impact Fees (DIF) for corporate and public facilities and
City Capital Project Reserves. With the advancing of the FY2007 -2008 funds, adequate funds are
available in the project accounts, no. 210-165-742-**** within all the CIP object codes for this
contract and the related professional services agreement.
APP ~OPRIATION DE-AILS
Account No. Adjusted Additional Account Adjusted
210-165-752- FY06-07 Appropriation Transfers Balance
Appropriation
I 5801 Admin $ 201,335.00 $ 0.00 ($ 16,000.00) $ 185,335.00 I
I 5802 Design $ 14,010.00 $ 0.00 ($ 14,000.00) $ 10.00 I
I 5804 Constr. $ 6,694,440.00 $ 500,000.00 $ 165,000.00 $ 7,359,440.00 I
I 5805 Constr. Eng $ 193,130.00 $ 0.00 ($ 135,000.00) $ 58,130.00 I
I TOTALS: $ 7,102,915.00 $ 500,000.00 0.00 $ 7,602,915.00 I
ATTACHMENTS:
1. Location Map
2. Project Description
3. Contract
4. Professional Service Agreement with MTGL, Inc.
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CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT
CONTRACT
FOR
PROJECT NO. PW03-06
MAINTENANCE FACILITY FIELD OPERA TIONS CENTER - PHASE /I
THIS CONTRACT, made and entered into the 25th day of July, 2006, by and between the City of
Temecula, a municipal corporation, hereinafter referred to as "CITY", and ToveylShultz
Construction, Inc., hereinafter referred to as "CONTRACTOR."
WITNESSETH:
That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree
as follows:
1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract
Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance
Bond, Labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PW03.
06, MAINTENANCE FACILITY FIELD OPERATIONS CENTER. PHASE II, Insurance
Forms, this Contract, and all modifications and amendments thereto, the State of
California Standard Plans and Specifications for Construction of Local Streets and Roads,
(latest edition), issued by the California Department of Transportation, where specifically
referenced in the Plans, Special Provisions, and Technical Specifications, and the latest
version of the Standard Specifications for Public Works Construction, including all
supplements as written and promulgated by Public Works Standards, Inc (hereinafter,
"Standard Specifications") as amended by the General Specifications, Special Provisions,
and Technical Specifications for PROJECT NO. PW03.06, MAINTENANCE FACILITY
FIELD OPERATIONS CENTER. PHASE II. Copies of these Standard Specifications are
available from the publisher:
BNi Building News
Division of BNi Publications, Inc.
1612 South Clementine St.
Anaheim, California 92802
(714) 517-0970
The Standard Specifications will control the general provisions, construction materials,
and construction methods for this Contract except as amended by the General
Specifications, Special Provisions, and Technical Specifications for PROJECT NO.
PW03.06, MAINTENANCE FACILITY FIELD OPERATIONS CENTER. PHASE II.
In case of conflict between the Standard Specifications and the other Contract
Documents, the other Contract Documents shall take precedence over, and be used in
lieu of, such conflicting portions.
Where the Contract Documents describe portions of the work in general terms, but not in
complete detail, it is understood that the item is to be furnished and installed completed
and in place and that only the best general practice is to be used. Unless otherwise
specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and
incidentals, and do all the work involved in executing the Contract.
CONTRACT
C-1
R:ICIP\PROJECTSIPW03IPW03.()6 City Hall-Main!. Facility ExpansionlAgreementslTovey Shullz Contrect.docTovey Shullz Contract
The Contract Documents are complementary, and what is called for by anyone shall be as
binding as if called for by all. Any conflict between this Contract and any other Contract
Document shall be resolved in favor of this Contract.
2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed,
shall provide and furnish all the labor, materials, necessary tools, expendable equipment,
and all utility and transportation services required for the following:
PROJECT NO. PW03-06, MAINTENANCE FACILITY
FIELD OPERATIONS CENTER - PHASE II
All of said work to be performed and materials to be furnished shall be in strict accordance
with the Drawings and Specifications and the provisions of the Contract Documents
hereinabove enumerated and adopted by CITY.
3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished
and work performed and completed under the direction and supervision, and subject to
the approval of CITY or its authorized representatives.
4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR
agrees to accept, in full payment for, the work agreed to be done, the sUm of: SIX
MILLION SIX HUNDRED NINETY THOUSAND DOLLARS and NO CENTS
($6,690,000.00 ), the total amount of the base bid.
CONTRACTOR agrees to complete the work in a period not to exceed Two Hundred and
Fifty (250) working days, commencing with delivery of a Notice to Proceed by CITY.
Construction shall not commence until bonds and insurance are approved by CITY.
5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that
the City Manager is hereby authorized by the City Council to make, by written order,
changes or additions to the work in an amount not to exceed the contingency as
established by the City Council.
6. PAYMENTS
A. LUMP SUM BID SCHEDULE:
Before submittal of the first payment request, the CONTRACTOR shall submit to
the City Engineer a schedule of values allocated to the various portions of the
work, prepared in such form and supported by such data to substantiate its
accuracy as the City Engineer may require. This schedule, as approved by the
City Engineer, shall be used as the basis for reviewing the CONTRACTOR's
payment requests.
B. UNIT PRICE BID SCHEDULE:
Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days
after submission of a payment request to the CITY, the CONTRACTOR shall be
paid a sum equal to ninety percent (90%) of the value of the work completed
according to the bid schedule. Payment request forms shall be submitted on or
CONTRACT
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R:ICIPIPROJECTSIPW03IPW03.()6 City Hall-Main!. Facility ExpansionlAgreementslTovey Shultz Contract.docTovey Shultz Contract
about the thirtieth (30th) day of each successive month as the work progresses.
The final payment, if unencumbered, or any part thereof unencumbered, shall be
made sixty (60) days after acceptance of final payment and the CONTRACTOR
filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms
provided by the CITY.
C. Payments shall be made on demands drawn in the manner required by law,
accompanied by a certificate signed by the City Manager, stating that the work for
which payment is demanded has been performed in accordance with the terms of
the Contract, and that the amount stated in the certificate is due under the terms of
the Contract. Partial payments on the Contract price shall not be considered as an
acceptance of any part of the work.
D. Interest shall be paid on all undisputed payment requests not paid within thirty (30)
days pursuant to Public Contracts Code Section 20104.50. Public Contract Code
Section 7107 is hereby incorporated by reference.
E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works
Construction and Section 9203 of the Public Contract Code, a reduction in the
retention may be requested by the Contractor for review and approval by the
Engineer if the progress of the construction has been satisfactory, and the project
is more than 50% complete. The Council hereby delegates its authority to reduce
the retention to the Engineer.
7. LIQUIDATED DAMAGES - EXTENSION OF TIME. In accordance with Government
Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of
three thousand dollars ($3,000.00) per day for each calendar day completion is delayed
beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be
deducted from any payments due to or to become due to CONTRACTOR.
CONTRACTOR will be granted an extension of time and will not be assessed liquidated
damages for unforeseeable delays beyond the control of, and without the fault or
negligence of, the CONTRACTOR including delays caused by CITY. Within ten (10)
calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to
CITY. Within thirty (30) calendar days of the occurrence of the delay, CONTRACTOR
shall provide written documentation sufficient to support its delay claim to CITY.
CONTRACTOR'S failure to provide such notice and documentation shall constitute
CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY.
8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6
above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to
work related to the payment. Unless the CONTRACTOR has disputed the amount of the
payment, the acceptance by CONTRACTOR of each payment shall constitute a release of
all claims against the CITY related to the payment. CONTRACTOR shall be required to
execute an affidavit, release, and indemnity agreement with each claim for payment.
9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of
the State of California, the City Council has obtained the general prevailing rate of per
diem wages and the general rate for holiday and overtime work in this locality for each
craft, classification, or type of workman needed to execute this Contract, from the Director
of the Department of Industrial Relations. These rates are available from the California
Department of Industrial Relation's Internet Web Site at http://www.dir.ca.gov.
CONTRACT
C.3
R:ICIPIPROJECTSIPW03IPW03-06 City Hall.Main!. Facility ExpansionlAgreemenlslTovey Shultz Contract.docTovey Shultz Contract
CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the
adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the
provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code.
Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the
CITY, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each
laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for
any work done under this Contract, by him or by any subcontractor under him, in violation
of the provisions of the Contract.
10. TIME OF THE ESSENCE. Time is of the essence in this contract.
11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or
in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone.
CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY, its officers,
employees, and agents, against any and all liability, injuries, or death of persons
(CONTRACTOR's employees included) and damage to property, arising directly or
indirectly out of the obligations herein undertaken or out of the operations conducted by
CONTRACTOR, save and except claims or litigations arising through the sole active
negligence or sole willful misconduct of the CITY.
The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any
and all costs incurred by the CITY as a result of Stop Notices filed against the project. The
CITY shall deduct such costs from Progress Payments or final payments due to the CITY.
12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or
representatives has offered or given any gratuities or promises to CITY's employees,
agents, or representatives with a view toward securing this Contract or securing favorable
treatment with respect thereto.
13. CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage
relationship, and that he is not in any way associated with any City officer or employee, or
any architect, engineer, or other preparers of the Drawings and Specifications for this
project. CONTRACTOR further warrants that no person in its employ has been employed
by the CITY within one year of the date of the Notice Inviting Bids.
14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this
Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all
workmen and persons employed, all firms supplying materials, and all subcontractors
upon the Project have been paid in full, and that there are no claims outstanding against
the Project for either labor or materials, except certain items, if any, to be set forth in an
affidavit covering disputed claims or items in connection with a Stop Notice which has
been filed under the provisions of the laws of the State of California.
15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge
that any actual or potential labor dispute is delaying or threatens to delay the timely
performance of the Contract, CONTRACTOR shall immediately give notice thereof,
including all relevant information with respect thereto, to CITY.
CONTRACT
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R:ICIP\PROJECTSIPW03IPW03-l16 City Hali.Maint. Facility ExpansionlAgreemenlslTovey Shultz Contract.docTovey Shultz Contract
16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part
thereof as may be engaged in the performance of this Contract, shall at all reasonable
times be subject to inspection and audit by any authorized representative of the CITY.
17. INSPECTION. The work shall be subject to inspection and testing by CITY and its
authorized representatives during manufacture and construction and all other times and
places, including without limitation, the plans of CONTRACTOR and any of its suppliers.
CONTRACTOR shall provide all reasonable facilities and assistance for the safety and
convenience of inspectors. All inspections and tests shall be performed in such manner
as to not unduly delay the work. The work shall be subject to final inspection and
acceptance notwithstanding any payments or other prior inspections. Such final
inspection shall be made within a reasonable time after completion of the work.
18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not,
discriminate in its employment practices on the basis of race, creed, religion, national
origin, color, sex age, or handicap.
19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the
State of California shall govern the rights, obligations, duties and liabilities of the parties to
this Contract and also govern the interpretation of this Contract. Any litigation concerning
this Contract shall take place in the municipal, superior, or federal district court with
geographic jurisdiction over the City of Temecula. In the event of litigation between the
parties concerning this Contract, the prevailing party as determined by the Court, shall be
entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation.
20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of
a local public body shall have any interest, direct or indirect, in the contract of the
proceeds thereof during his/her tenure or for one year thereafter.
Furthermore, the contractor/consultant covenants and agrees to their knowledge that no
board member, officer or employee of the City of Temecula has any interest, whether
contractual, non-contractual, financial or otherwise, in this transaction, or in the business
of the contracting party other than the City of Temecula, and that if any such interest
comes to the knowledge of either party at any time, a full and complete disclosure of all
such information will be made, in writing, to the other party or parties, even if such interest
would not be considered a conflict of interest under Article 4 (commencing with Section
1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the
Government Code of the State of California.
21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor
is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101-
336, as amended.
CONTRACT C-5
R:ICIPIPROJECTSIPW03IPW03-Q6 City Hall-Mainl. Facility ExpansionlAgreemenlslTovey Shultz Contract.docTovey Shultz Contract
22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract
Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid,
directed to the address of the CONTRACTOR as set forth in the Contract Documents,
and to the CITY addressed as follows:
Mailing Address:
William G. Hughes
Director of Public Works/City Engineer
City of Temecula
P.O. Box 9033
Temecula, CA 92589-9033
Street Address:
William G. Hughes
Director of Public Works/City Engineer
City of Temecula
43200 Business Park Drive
Temecula, CA 92590-3606
CONTRACT
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IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the
date first above written.
DATED:
CONTRACTOR
Tovey/Shultz Construction, Inc.
18261 Collier Ave., Unit A
Lake Elsinore, CA 92530
(951) 471-5677
Randy Shultz, President
Steven H. Tovey, SecretarylTreasurer
Print or type TITLE
(Signatures of two corporate officers required for Corporations)
DATED:
CITY OF TEMECULA
Ron Roberts, Mayor
APPROVED AS TO FORM:
Peter M. Thorson, City Attorney
ATTEST:
Susan W. Jones, MMC, City Clerk
CONTRACT
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R:ICIPIPROJECTSIPW03IPW03-1l6 City Hall.Mainl Facility ExpansionlAgreemenlslTovey Shullz ContracldocTovey Shullz Contract
AGREEMENT
FOR PROFESSIONAL CONSULTANT SERVICES
MAINTENANCE FACILITY FIELD OPERATIONS CENTER - PHASE II
PROJECT NO. PW03~6
THIS AGREEMENT is made and effective as of July 25, 2006 between the City of
Temecula, a municipal corporation ("City") and MTGl, Inc. ("Consultant"). In consideration of the
mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM. This Agreement shall commence on July 25, 2006, and shall remain
and continue in effect until tasks described herein are completed, but in no event later than March
1, 2008, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES. Consultant shall perform the services and tasks described and
set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant
shall complete the tasks according to the schedule of performance which is also set forth in Exhibit
A
3. PERFORMANCE. Consultant shall at all time faithfully, competently and to
the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant
shall employ, at a minimum, generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Consultant hereunder in meeting its
obligations under this Agreement.
4. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the
labor Code of the State of California, the City Council has obtained the general prevailing rate of
per diem wages and the general rate for holiday and overtime work in this locality for each craft,
classification, or type of workman needed to execute this Contractor from the Director of the
Department of Industrial Relations. Copies may be obtained from the California Department of
Industrial Relations' Intemet web site at http://v.ww.dir.ca.gov. Consultant shall provide a copy of
prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage
rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776,
1777.5, 1777.6, and 1813 of the labor Code. Pursuant to the provisions of 1775 of the labor Code,
Consultant shall forfeit to the City, as a penalty, the sum of $25.00 for each calendar day, or portion
thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing
rates for any work done under this contract, by him or by any subcontractor under him, in violation of
the provisions of the Contract.
5. PAYMENT.
a. The City agrees to pay Consultant monthly, in accordance with the payment rates
and terms and the schedule of payment as set forth in Exhibit A, Payment Rates and Schedule,
attached hereto and incorporated herein by this reference as though set forth in full, based upon
actual time spent on the above tasks. Any terms in Exhibit A other than the scope of work to be
performed, payment rates and schedule of payment are null and void. This amount shall not exceed
Fifty Thousand Dollars and No Cents ($50,000.00) for the total term of the Agreement unless
additional payment is approved as provided in this Agreement.
b. Consultantshall not be compensated for any services rendered in connection
with its performance of this Agreement which are in addition to those set forth herein, unless such
additional services are authorized in advance and in writing by the City Manager. Consultant shall
be compensated for any additional services in the amounts and in the manner as agreed to by City
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Manager and Consultant at the time City's written authorization is given to Consultant for the
performance of said services.
The City Manager may approve additional work up to ten percent(10%) of the amount of the
Agreement or twenty-five thousand dollars ($25,000.00). Any additional work in excess of this
amount shall be approved by the City Council.
c. Consultant will submit invoices monthly for actual services performed.
Invoices shall be submitted between the first and fifteenth business day of each month, for services
provided in the previous month. Payment shall be made within thirty (30) days of receipt of each
invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written
notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the
invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE.
a. The City may at any time, for any reason, with or without cause, suspend or
terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10)
days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all
work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates
a portion of this Agreement such suspension or termination shall not make void or invalidate the
remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Consultant the actual value of the work performed up to the time of termination,
provided that the work performed is of value to the City. Upon termination of the Agreement
pursuant to this Section, the Consultant \Mil submit an invoice to the City pursuant to Section 4.
7. DEFAULT OF CONSULTANT.
a. The Consultant's failure to comply with the provisions of this Agreement shall
constitute a default. In the event that Consultant is in default for cause under the terms of this
Agreement, City shall have no obligation or duty to continue compensating Consultant for any work
performed after the date of default and can terminate this Agreement immediately by written notice
to the Consultant. If such failure by the Consultant to make progress in the performance of work
hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of
the Consultant, it shall not be consideled a default.
b. If the City Manager or his delegate determines that the Consultant is in default
in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant
with written notice of the default. The Consultant shall have (10) days after service upon it of said
notice in which to cure the default by rendering a satisfactory performance. In the event that the
Consultant fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement, to terminate this Agreement without further
notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under
this Agreement.
8. OWNERSHIP OF DOCUMENTS.
a. Consultant shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts and other such information required by City that relate to the
performance of services under this Agreement. Consultant shall maintain adequate records of
services provided in sufficient detail to permit an evaluation of services. All such records shall be
maintained in accordance with generally accepted accounting principles and shall be clearly identi-
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fied and readily accessible. Consultant shall provide free access to the representatives of City or its
designees at reasonable times to such books and records, shall give City the right to examine and
audit said books and records, shall permit City to make transcripts there from as necessary, and
shall allow inspection of all work, data, documents, proceedings and activities related to this
Agreement. Such records, together with supporting documents, shall be maintained for a period of
three (3) years after receipt of final payment.
b. Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files containing data
generated for the work, surveys, notes, and other documents prepared in the course of providing the
services to be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused or otherwise disposed of by the City without the permission of the Consultant.
With respect to computer files containing data generated for the work, Consultant shall make
available to the City, upon reasonable written request by the City, the necessary computer software
and hardware for purposes of accessing, compiling, transferring and printing computer files.
9. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect
and hold harmless the City, its officers, officials, employees and volunteers from and against any
and all claims, demands, losses, defense costs or expenses, including attomey fees and expert
witness fees, or liability of any kind or nature which the City, its officers, agents and employees may
sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to
property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any
way related to the performance or non-performance of this Agreement, excepting only liability arising
out of the negligence of the City.
10. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for
the duration of the contract insurance against claims for injuries to persons or damages to property,
which may arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representatives, or employees.
a. Minimum Scone of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office Commercial General Liability form
No. CG 0001 11 850r88.
(2) Insurance Services Office Business Auto Coverage form CA 00 01
06 92 covering Automobile Liability, code 1 (any auto). If the
Consultant owns no automobiles, a non-owned auto endorsement to
the General Liability policy described above is acceptable.
(3) Worker's Compensation insurance as required by the State of
California and Employer's Liability Insurance. If the Consultant has no
employees while performing under this Agreement, worker's
compensation insurance is not required, but Consultant shall execute
a declaration that it has no emplo}ees.
(4) Professional Liability Insurance shall be written on a policy form
providing professional liability for the Consultant's profession.
b. Minimum Limits of Insurance. Consultant shall maintain limits no less than:
(1) General Liability: One million dollars ($1 ,000,000) per occurrence for
bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate
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limit is used, either the general aggregate limit shall apply separately
to this project/location or the general aggregate limit shall be twice
the required occurrence limit.
(2)
Automobile Liability: One million dollars ($1,000,000) per accident
for bodily injury and property damage.
(3)
Worker's Compensation as required by the State of California; .
Employer's Liability: One million dollars ($1,000,000) per accident for
bodily injury or disease.
Professional Liability coverage: Two million ($2,000,000) per claim
and in aggregate.
c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager. At the option of the City
Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as
respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a
bond guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
(4)
d. Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
(1) The City, its officers, officials, employees and volunteers are to be
covered as insured's as respects: liability arising out of activities
performed by or on behalf of the Consultant; products and completed
operations of the Consultant; premises owned, occupied or used by
the Consultant; or automobiles owned, leased, hired or borrowed by
the Consultant. The coverage shall contain no special limitations on
the scope of protection afforded to the City, its officers, officials,
employees or volunteers.
(2) For any claims related to this project, the Consultant's insurance
coverage shall be primary insurance as respects the City, its officers,
officials, employees and volunteers. Any insurance or self-insured
maintained by the City, its officers, officials, employees or volunteers
shall be excess of the Consultant's insurance and shall not contribute
with it.
(3) Any failure to comply with reporting or other provisions of the policies
including breaches of warranties shall not affect coverage provided to
the City, its officers, officials, employees or volunteers.
(4) The Consultant's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to
the limits of the insurer's liability.
(5) Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by
either party, reduced in coverage or in limits except after thirty (30)
days' prior written notice by certified mail, return receipt requested,
has been given to the City.
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e. Acceotability of Insurers. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Self
insurance shall not be considered to comply with these insurance requirements.
f. Verification of Coveraqe. Consultant shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are to be signed by a
person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on
forms provided by the City. All endorsements are to be received and approved by the City before
work commences. As an altemative to the City's forms, the Consultant's insurer may provide
complete, certified copies of all required insurance policies, including endorsements effecting the
coverage required by these specifications.
11. INDEPENDENT CONTRACTOR.
a. Consultant is and shall at all times remain as to the City a wholly independent
contractor. The personnel performing the services under this Agreement on behalf of Consultant
shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its
officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any
of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant
shall not at any time or in any manner represent that it or any of its officers, employees or agents are
in any manner officers, employees or agents of the City. Consultant shall not incur or have the
power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
b. No employee benefits shall be available to Consultant in connection with the
performance of this Agreement. Except for the fees paid to Consultant as provided in the
Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing
services hereunder for City. City shall not be liable for compensation or indemnification to
Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all
local, State and Federal ordinances, laws and regulations which in any manner affect those
employed by it or in any way affect the performance of its service pursuant to this Agreement. The
Consultant shall at all times observe and comply with all such ordinances, laws and regulations.
The City, and its officers and employees, shall not be liable at law or in equity occasioned byfailure
of the Consultant to comply with this section.
13. RELEASE OF INFORMATION.
a. All information gained by Consultant in performance of this Agreement shall
be considered confidential and shall not be released by Consultant without City's prior written
authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written
authorization from the City Manager or unless requested by the City Attomey, voluntarily provide
declarations, letters of support, testimony at depositions, response to interrogatories or other
information concerning the work performed under this Agreement or relating to any project or
property located within the City. Response to a subpoena or court order shall not be considered
"voluntary" provided Consultant gives City notice of such court order or subpoena.
b. Consultant shall promptly notify City should Consultant, its officers,
employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of
deposition, request for documents, interrogatories, request for admissions or other discovery
request, court order or subpoena from any party regarding this Agreement and the work performed
there under or with respect to any project or property located within the City. City retains the right,
but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar
proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to
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review any response to discovery requests provided by Consultant. However, City's right to review
any such response does not imply or mean the right by City to control, direct, or rewrite said
response.
14. NOTICES. Any notices which either party may desire to give to the other
party under this Agreement must be in writing and may be given either by (I) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal Express, that
provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail,
certified mail, postage prepaid, return receipt requested, addressed to the address of the party as
set forth below or at any other address as that party may later designate by Notice. Notice shall be
effective upon delivery to the addresses specified below or on the third business day following
deposit with the document delivery service or United States Mail as provided above.
To City:
City of Temecula
Mailing Address:
P.O. Box 9033
Temecula, California 92589-9033
43200 Business Park Drive
Temecula, California 92590
Attention: City Manager
MTGL, Inc.
14467 Meridan Parkway Bldg, 2A
Riverside, CA 92508
Attention: . Jim Hollingsoorth, Project Manager
15. ASSIGNMENT. The Consultant shall not assign the performance of this
Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the
City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for
actual services performed up to, and including, the date of termination or as may be otherwise
agreed to in writing between the City Council and the Consultant.
To Consultant:
16. LICENSES. At all times during the term of this Agreement, Consultant shall
have in full force and effect, all licenses required of it by law for the performance of the services
described in this Agreement.
17. GOVERNING LAW. The City and Consultant understand and agree that the
laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties
to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning
this Agreement shall take place in the municipal, superior, or federal district court with geographic
jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the
other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's
judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted.
18. PROHIBITED INTEREST. No officer, or employee of the City ofTemecula
shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the
Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year
thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of
the City of T emecula has any interest, whether contractual, non-contractual, financial or otherwise,
in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this
project. Contractor further agrees to notify the City in the event any such interest is discovered
whether or not such interest is prohibited by law or this Agreement.
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19. ENTIRE AGREEMENT. This Agreement contains the entire understanding
between the parties relating to the obligations of the parties described in this Agreement. All prior or
contemporaneous agreements, understandings, representations and statements, oral or written, are
merged into this Agreement and shall be of no further force or effect. Each party is entering into this
Agreement based solely upon the representations set forth herein and upon each party's own
independent investigation of any and all facts such party deems material.
20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons
executing this Agreement on behalf of Consultant warrants and represents that he or she has the
authority to execute this Agreement on behalf of the Consultant and has the authority to bind
Consultant to the performance of its obligations hereunder.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the
day and year first above written.
CITY OF TEMECULA
Ron Roberts, Mayor
Attest:
Susan W. Jones, MMC, City Clerk
Approved As to Form:
Peter M. Thorson, City Attomey
CONSULTANT
MTGL, Inc.
Jim Hollingsworth, Project Manager
14467 Meridan Parkway Bldg, 2A
Riverside, CA 92508
(951) 653-4999 Phone
(951) 653-4666 Fax
Michael Landon, President
James Hollingsworth, Vice President
(Two Signatures of Corporate Officers Required For Corporations)
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EXHIBIT A
TASKS TO BE PERFORMED & PAYMENT RATES AND SCHEDULE
MAINTENANCE FACILITY FIELD OPERATIONS CENTER - PHASE II
PROJECT NO. PW03.()6
Tasks to be Performed and Payment:
1. Geotechnical Observation:
2. PCC Reinforcement, Cast in Place PCC:
3. Concrete Masonry Unit:
4. Field Welding:
5. Fabrication Shop Welding:
6. Fireproofing Inspection:
7. Final Reporting / Project Set Up:
8. As Needed Services, Wage Escalation
and Reimbursable Expenses:
$ 6,678.00
$ 3,748.00
$ 2,550.00
$10,380.00
$ 5,192.50
$ 2,660.00
$ 750.00
$18.041.50
Pa'{ment
TOTAL AMOUNT OF THE AGREEMENT
$50.000.00
These tasks shall be completed byas requested by the City of Temecula
The Consultants estimated hours and cost for tasks 1 through 7 as attached as well as there
prevailing wages, effective January 1, 2006, testing costs and the basis of the charges. The
attachments are considered a put of this Exhibit "A".
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EX\1IB\T I\A"
Office Locations
Orange County
Corporato 8raneh:
2992 E. La Palma Avenue
Suite A
Anaheim, CA 92806
Tel: 714.6322999
.Fax: 714.632.2974
Los Angeles
Ventura County
13010 San Fernando Road
Unit 1
Sylmar, CA 91342
Tel: 818.833.8100
Fax: 818.833.0085
San Diego
Imperial County
7313 Carroll Road
SuileG
San Diego, CA 92121
Tel: 858.537.3999
Fax: 858.637.3990
Inland Empire
14320 Elsworth Street
Suite C101
Moreno Valley, CA 92553
Tel, 909.653.4999
Fax: 909.653.4666
C'entral Dispatch
1l0d.491.2990
www.rntglinc.com
Geotechnical Engineering
Construction Inspection
Materials Testing
Environmental
June 21, 2006
Proposal Log No.: P-06-525
City Clerk
City of Temecula
43200 Business Park Drive
Temecula, Ca 92590
Attn: Mr. Greg Butler, Principal Engineer
RE: PROPOSAL FOR LABORATORY MATERIAL TESTING and SPECIAL INSPECTION
SERVICES
Maintenance Facility Field Operations Center
Dear Mr. Butler:
Attached please find the Task Analysis, Prevailing Wage Fee Schedule dated January 1, 2006,
and our General Conditions. The rates set forth in the attached schedule have been discounted
as detailed in the proposal.
Our estimated fees of $31,958.00 have been based on a review of the plans and the
requirements of the structural program indicated on Sheet No. 50.1.
All invoicing would be in accordance with the Ba5is of Charges in our Schedule of Fees. These
prices will remain in effect without escalation until July 1, 2007.
If our firm is selected for these services, we can revise our original estimate once a construction
schedule becomes available.
The Agreement for Professional Services that accompanied the Request for Qualifications has
been reviewed and the terms of the agreement are acceptable. If MTGL, Inc is selected we
will execute the agreement.
These prices will remain in effect for 90 days from the date of this proposal.
The opportunity of submitting thi5 proposal is sincerely appreciated. We look forward to working
with you on this project.
CLIENT;
('jtv of Temecula
BY:
TITlE:
DATE:
Encl.: Task Analysis, Prevailing Wage Schedule of Fees, and General Conditions
A Certified MBElWBE/DBE Firm
E:xttlBlT ItA"
.A
TASK ANALYSIS
Maitenance Facility Field Operations Center
Proposal No. 06-525
Page 1 of4
Geotechical
Provide testing and observation services during site finish grading, 5tructural observation and backfill observation
and testing, utility trench backfill, foundation observation and field den5ity testing during subgrade and base
compaction. All testing will be conducted In accordance with the original soils report, CBC Chapter 18A, plans and
specifications. Ail field observations will be done by a qualified soil technicians overseen by a Registered
Geotechnical Engineer. We will provide a field and final compaction report as required. We will also prOVide
consulting services requiring corrective and/or remedial recommendation, if necessary.
~ Earthwork
. Staff Engineer - Bottom of Footing Check
. Soil Technician - Utility Backfill
. Soil Technician - Misc. Compaction Testing
~ laboratory Testing:
. Maximum Density D1557A
. Sand Equivalent
. Expansion Index
. Sieve Analysi5
~ Administration / Reporting
. Pad Certification
. Final Soil5 Report
. Registered Geotechnical Engineer
. Soils Report Review and Acceptance
. Project Management
. Report Distribution / Clerical
Est. Duration
two 4 hour tTips
one week
four 8 hour days
Quantity
8 hours
40 hours
32 hours
Rate
90.00
56.00
56.00
Total
$720.00
$2,240.00
$1,792.00
$420.00
$56.00
$90.00
$40.00
$120.00
$500.00
$240.00
$360.00
$0.00
~100.00
$6,678.00
Concrete Reinforcement and Cast-In-Place Concrete
Provide special inspection and testing services in accordance with CBC Chapter 19A and Title 24 requirements.
Perform slump tests and prepare one set of four compressive strength specimens for each SO-cublc yards of
concrete. Inspection of batch plant facility Is Included in the alternate services below.
~ Field Services:
. ICC Concrete In5pector
. ACI Technician (Decks Pour)
~ laboratory Testing:
. Concrete Compressive Strength Cylinders w/ pick up
~ Administration / Reporting
. Registered Engineer
. Project Management
. Report Distribution / Clerical
Est. Duration
5 concrete pours
2 deck pours
3 each
1 each
1 each
1 each
140.00
56.00
90.00
40.00
1 each 120.00
1 each 500.00
2 hours 120.00
3 hours 120.00
o hours 90.00
2 hours 50.00
Geotechnical Subtotal:
Quantity Rate Total
40 hours 56.00 $2,240.00
16 hours 56.00 $896.00
16 each 22.00 $352.00
1 hours 120.00 $120.00
1 hours 90.00 $90.00
1 hours 50.00 $50.00
Concrete Subtotal: $3,748.00
A
EXtlIB\T \lA\ \
TASK ANALYSIS
Maitenance Facility Field Operations Center
PnoposaINo.06-525
Page 2 of 4
Concrete Masonry Unit:
Provide special inspection and testing services in accordance with CBC Chapter 21A and Title 24 requirements.
Provide continuous masonry Inspection.
Sample and test one set of five pre-construction prisms and one set of three prisms for each 5000 square feet of
wall throughout the course of construction.
Sample and test Mortar samples each day of construction for the first three days and once a week there after.
Sample and test Grout samples for each Grout placement.
~ Field Services:
. Placement Inspection
~ Laboratory Testing:
. Compressive Strength - Grout wI pick up
. Compressive Strength - Mortar wI pick up
. Grouted Masonry Prism <8" wI pick up
~ Administration I Reporting
. Registered Engineer
. Project Management
. Report Distribution I Clerical
Est. Duration Quantity Rate
3 days placement 32 hours 56.00
3 each 22.00
6 each 22.00
3 each 100.00
1 hours 120.00
1 hours 90.00
1 hours 50.00
Concrete Masonry Unit Subtotal:
Total
$1,792.00
$66.00
$132.00
$300.00
$120.00
$90.00
$50.00
$2,550.00
Field Welding: Review steel mill certificates, welder certifications and weld procedures specifications (WPS's) for
compliance with the project plans, specifications, CBC Chapter 22A, AWS and ASNT Structural Steel Welding Code.
Periodically monitor amperage and voltage of welding equipment and verify that welders are following the
prescribed weld procedures and sequence. Provide non destructive examination and welder qualifications per
project specifications. Visually inspect all welds and test all full penetration welded connections and splices by
ultrasonic method. Steel Inspectors will be certified by the AWS.
~ Field Services:
. Visual Inspection (columns and beams)
. Visual Inspection (Deck)
. Ultrasonic Testing (if needed)
~ Administration I Reporting
. Registered Engineer
. Project Management
. Report Distribution I Clerical
Est. Duration Quantity Rate
3 weeks weld 120 hours 56.00
1 week welding 40 hours 56.00
12 hours 75.00
2 hours 120.00
2 hours 90.00
2 hours 50.00
Field Welding Subtotal:
Total
$6,720.00
$2,240.00
$900.00
$240.00
$180.00
$100.00
$10,380.00
Fabrication Shop Welding: Review steel mill certificates, welder certifications and weld procedures
specifications (WPS's) for compliance the project plans, specifications, CBC Chapter 22A, AWS and ASNT Structural
Steel Welding Code. Periodically monitor amperage and voltage of welding equipment and verify that welders are
following the prescribed weld procedures and sequence. Provide non destructive examination and welder
qualifications per project specifications. Visually inspect all welds and test all full penetration welded connections
and splices by ultrasonic method. Steel Inspectors will be certified by AWS. Estimate applies to local (within 50
mile radius) fabrication shoos onlv.
~ Field Services: Est. Duration
. Visual Inspection (Steel Beam Fabrication) 2 weeks tab
. Ultrasonic Testing two 4 hour trips
Quantity
80 hours
8 hours
Rate
56.00
75.00
Total
$4,480.00
$600.00
txT-lIB\T "A"
A
TASK ANALYSIS
Maitenance Facility Field Operations Center
Proposal No. 06-525
)> Administration I Reporting
. Registered Engineer
. Project Management
. Report Distribution I Clerical
0.5 hours 100.00
0.5 hours 75.00
0.5 hours 50.00
Fabrication Welding Subtotal:
Page 3 of 4
$50.00
$37.50
$25.00
$5,192.50
Fireproofing
Provide special inspection and testing 5elVices in accordance with 2001 California Building Code - Title 24.
Provide continuous inspection of fireproofing application.
Sample and Test fireproofing for unit weight and adhesion to steel member in accordance with ASTM requirements.
)> Fireproofing Inspection:
. Fireproofing Inspector
)> Laboratory Testing:
. Adhesion Test (Done in the field)
. Unit Weight
Est. Duration
1 week
Quantity Rate
40 hours 56.00
6 each 35.00
6 each 35.00
Fireproofing Subtotal:
FINAL REPORTING I PROJECT SET UP
)> Administrative
. Final Laboratory Affidavit - Materials
. Project Set Up
Quantity Rate
1 each 500.00
1 each 250.00
Administrative Subtotal:
PROJECT TOTAL
)> Project Total:
. GeotechicalOb5elVation
. Concrete Reinforcement, Cast-In-place Concrete
. Concrete Masonry Unit
. Field Welding
. Fabrication Shop Welding
. Fireproofing Inspection
. Final Reporting I Project Set Up
GRAND TOTAL:
Total
$2,240.00
$210.00
$210.00
$2,660.00
Total
$500.00
$250.00
$750.00
$6,678.00
$3,748.00
$2,550.00
$10,380.00
$5,192.50
$2,660.00
$750.00
$31,958.50
Batch Plant Inspection
Provide special inspection and testing services in accordance with CBC Chapter 19A and Title 24 requirements.
Provide Continuous insoection of batch Dlant facilitv for all structural concrete >2000 Dsi.
)> Field Services: Est. Duration Quantity Rate
. Batch Plant Inspection 1 week 40 hours 56.00
)> Administration / Reporting
. Registered Engineer
. Project Management
. Report Distribution / Clerical'
EX:\t\ BIT' 1\ A \ I
A
TASK ANALYSIS. ALTERNATE SERVICES
Maitenance Facility Field Operations Center
Proposal No. 06-525
1 hours 120.00
1 hours 90.00
1 hours 50.00
Concrete Subtotal:
ALTERNATE SERVICES TOTAL
)> Project Total:
. Batch Plant Inspection
GRAND TOTAL:
Page 4 of 4
Total
$2,240.00
$120.00
$90.00
~50.00
$2,500.00
$2,500.00
$2,500.00
Estimate was based on a roV1'ew of the plans, specifications, minimum requiroments of the structural program, and projects of
similar size and type.
EX\-\\B\T \lA"
Corporate Office: 2992 E. La Palma Ave., Suite A, Anaheim, CA 92806
Orange County Tel: (714) 632-2999 Fax: (714) 632-2974
Branch Offices:
Los Angeles /
Ventura
San Diego /
Imperial
Inland Empire
13010 San Fernando Road, Unit 1 Sylmar, CA 91342
Tel: (818) 833-8100 Fax: (818) 833-0085
7313 Carroll Road, Suite G, San Diego, CA 92121
Tel: (858) 537-3999 Fax: (858) 537-3990
14320 Elsworth 51. Suite C101, Moreno Valley, CA 92553
Tel: (951) 653-4999 Fax: (951) 653-4666
PREVAILING WAGE
SCHEDULE OF FEES
EFFECTIVE JANUARY 1, 2006
MTGL, Inc. is a woman-owned, minority-business-enterprise. Our facilities have been structured and
professionally staffed to provide our clients with comprehensive selVices in the field of Construction
Inspection and Testing, Geotechnical Engineering, Engineering Geology, and Environmental SelVices.
GEOTECHNICAL ENGINEERING Planning and feasibility studies, preliminary and final
design, grading and foundation plan reviews, obselVation,
testing, verification and engineering consultation during
construction.
CONSTRUCTION INSPECTION Field inspection by registered deputy inspectors.
ROOFING INSPECTION Field inspection by qualified technicians.
ENGINEERING INVESTIGATIONS Evaluation of existing and damaged structures.
PAVEMENT MANAGEMENT Design, failure investigations, remedial measures.
CONSTRUCTION ENGINEERING Materials, specifications, quality assurance, expert
testimony.
PHYSICAL TESTING Construction materials, structural systems.
NON-DESTRUCTIVE EXAMINATION Ultrasonic, magnetic particle, dye penetrant.
RESEARCH Product and process development, reliability testing.
ENVIRONMENTAL f INDUSTRIAL HYGIENE Asbestos & lead-paint based consultation, project design,
monitoring & management, remediation planning
environmental site assessments, thermographic imaging,
indoor air quality testing, mold screening & consultation,
water intrusion & investigation.
Prevailing WageSchedule of Fees
8l-t \ BIT II A \I
CONSTRUCTION SERVICES
PROFESSIONAL SERVICES
Principal Engineer / Geologist......................o.....$ 150.00 Per Hour
Registered Civil Engineer / Geologist.................$ 120.00 Per Hour
Staff Engineer / Geologist ..................................$ 90.00 Per Hour
Inspection / Leboratory Supervisor.....................$ 90.00 Per Hour
Project Manager.................................................$ 90.00 Per Hour
Draftsperson ......................................................$ 70.00 Per Hour
Word Processing................................................$ 50.00 Per Hour
Review of files for processing affidavits
and certifications required by various
GovemmentaIAgencies.................................$ 90.00 Per Hour
Legal Consultation, Expert Witness and
Court Appearances (Minimum 4 Hours) .........$ 250.00 Per Hour
ENVIRONMENTAL SERVICES
Certified Asbestos Consultant............................$ 85.00 Per Hour
Certified Asbestos Inspector ..............................$ 65.00 Per Hour
Certified Asbestos Project Manager ...................$ 75.00 Per Hour
Certified Asbestos Project Designer ...................$ 75.00 Per Hour
Certified Site Surveillance Technician ................$ 65.00 Per Hour
On-5ite 582 Certified Microscopist.....................$ 65.00 Per Hour
Certified Lead Inspector / Assessor....................$ 65.00 Per Hour
Certified Lead Project Monitor ............................$ 65.00 Per Hour
Certified Industrial Hygienist...............................$ 180.00 Per Hour
Environmental Site Assessment (Phase 1)..........$ 95.00 Per Hour
Environmental Site Assessment (Phase 11).........$ 95.00 Per Hour
Industrial Hygienist.............................................$ 100.00 Per Hour
(Prices based on 2 Hour Minimum & Test Samples Additional)
PROJECT SERVICES
Pile Driving / Deep Foundation Inspection..........$
Special Inspection ..............................................$
Roofing Technician ............................................$
Batch Plant (Concrete or Asphalt) ......................$
Technician - Laboratory and Field ......................$
SoilslAsphail Technician ....................................$
Ultrasonic, Dye Penetrant, or Magnetic
Particle Inspection..........................................$
Pachometer/ Schmidt Hammer/Elcometer/
Torque
Pull-Out Test on Embedded Boils/
Anchors and Dowels ......................................$
Concrete, Masonry, Asphalt Corin9 or Sawing ...$
Floor Flatness / Levelness (Inc. Equipment)......$
Emissivity ...........................................................$
Ground Rod Test ...............................................$
90.00 Per Hour
75.00 Per Hour
75.00 Per Hour
75.00 Per Hour
75.00 Per Hour
75.00 Per Hour
75.00 Per Hour
$ 65.00 Per Hour
75.00 Per Hour
130.00 Per Hour
0.03 Per sq ft
85.00 Per Hour
85.00 Per Hour
EQUIPMENT
Pick-Up and Delivery - Miscellaneous ................$ 40.00 Per Hour
Skidmore-Wilhelm Bolt Cell................................$ 40.00 Per Day
Torque Wrench ..................................................$ 15.00 Per Day
Air Meter ............................................................$ 20.00 Per Day
Pachometer .......................................................$ 50.00 Per Day
Schmidt Hammer ...............................................$ 30.00 Per Day
Ultrasonic Equlpment.........................................$ 40.00 Per Day
Magnetic Particle Equipment..............................$ 50.00 Per Day
Dye Penetrant Equipment ..................................$ 30.00 Per Day
Jacking Assembly ..............................................$ 25.00 Per Day
Nuclear Density Gauge ......................................$ 40.00 Per Day
Mobile Soils Laboratory......................................$ 40.00 Per Day
Coring Equipment ..............................................$ 50.00 Per Day
Emissivity Test Kit..............................................$ 40.00 Each
Ground Rod Equipment......................................$ 40.00 Per Day
TESTING MACHINES
Testing Machine with Operator in Laboratory
0- 60,000 Pound Machine (Universal) ...........$ 125.00 Per Hour
800,000 Pound Machine (Universal) ..............$ 200.00 Per Hour
05,07.2002
Effective January 1, 2006
Page 2
CONCRETE
STRENGTH CHARACTERISTICS
A.S.T.M.
C39
Concrete Cylinders (6" x 12")
W/ Mold ................................... $
L19htweight FiIi Concrete (3" x 6"). $
Concrete or Gunite Cores,
6" Maximum Diameter,
Including Trim .......................... $
Splitting Tensile ........................... $
6" x 6" Beams, Modulus
of Rupture................................ $
Handling Charge, Cylinders
Not Broken/Hold....................... $
Handling Charge, Beams
Not Broken/Hold....................... $
C469 Modulus of Elasticity .................... $
MIX DESIGN
A.S. T.M.
C192
C495
C39
C496
C78
20.00 Each
25.00 Each
35.00 Each
50.00 Each
50.00 Each
10.00 Each
40.00 Each
75.00 Each
Laboratory Triai Batch 'with Slump,
and 6 CylinderslPrisms
Unit Weight, Air,
(Sampling Extra) ...................... $ 350.00 Each
Mix Design, Determination of
Proportions .............................. $ 150.00 Each
Review of Existing Mix Design ..... $ 125.00 Each
MISCELLANEOUS TESTING
C567 Unil Weight of Hardened Light
Weight Concrete ...................... $ 40.00 Each
C684 Rapid Cure Concrete Cylinders
(Boil Method) ........................... $ 30.00 Each
C157 Drying Shrinkage (3 Bars - Four
Readings, up to 90 Days)............. $ 200.00 Set
C495 Lightweight FiIi Concrete Density. $ 30.00 Each
MASONRY
STRENGTH CHARACTERISTICS
C780 Mortar Cylinders (2" x 4") w/ mold $
C109 Mortar Cubes (2" x 2") w/ mold..... $
C39 Grout Prisms (3" x 6") w/ mold ..... $
Handling Charge, Mortar or
Prisms Not Broken/Hold........... $
C140 Block Compression
::;; 8" x 8" x 16................................. $
C140 Block Compression
> 8" x 8" x 16" .............................. $
E447 Grouted Masonry Prism
Compression Test s 8" x 8" x 16"$
E447 Grouted Masonry Prism
Compression Test> 8" x 8" x 16"
Handling Charge, Grouted Prisms
Not Broken/Hold....................... $
BLOCK
A.S.T.M.
C140
C140
C67
C426
20.00 Each
20.00 Each
20.00 Each
10.00 Each
35.00 Each
45.00 Each
100.00 Each
Quotation
75.00 Each
Moisture Content and Absorption. $ 45.00 Each
Measurements ............................. $ 25.00 Each
Masonry Efflorescence................. $ 45.00 Each
Linear Shrinkage
(CMA Method) ......................... $ 95.00 Each
Rapid Linear Shrinkage
(British Modified Method) ......... $ 75.00 Each
Bond Strength.............................. $ 50.00 Each
Masonry Core - Compression ...... $ 35.00 Each
Masonry Core - Shear.................. $ 65.00 Each
C952
C39
P'"llo2
Prevailing Wage Schedule of Fees
BRICK
A.S.T.M.
C67
C67
C67
C67
C67
C67
C67
C67
Compression. .......,.. ............... ......$
Modulus of Rupture .....................$
Absorption, Soak .........................$
Absorption, Boil ...........................$
Absorption, Saturation Coefficient $
Initial Rate of Absorption ..............$
Efflorescence ..............................$
Efflorescence with Mortar .............$
STEEL
REINFORCEMENT
AS.T.M.
A615
A615
No. 11 Bar and Smaller ................$
No. 14, No. 18..............................
Bend Test No. 11 Bar and
Smaller... ..................................$
Processing Mill Certificates
(Per Size and Heat)..................$
STRUCTURAL STEEL
AS.T.M.
A370 Tensile Strength
Up to 100,000 Ibs.........................$
100,000 to 200,000 Ibs.................$
Bend Test.....................................$
Pipe Flattening Test .....................$
Boh Tensile Test..........................$
Boh ProofTest.............................$
Nut Proof Test..............................$
Nelson Stud Tensile Test .............$
Machining and Preparation
of Samples ...............................$
Brinell & ROckwell Hardness
Test..........................................$
Processing Mill Certificates
(Per Size and Heat)..................$
Chemical Analysis........................$
PRESTRESS
AS.T.M.
A416
A416
E'l<.ttHSI.T '\A\\
35.00 Each
35.00 Each
25.00 Each
25.00 Each
35.00 Each
35.00 Each
45.00 Each
55.00 Each
35.00 Each
Quotation
30.00 Each
20.00 Each
45.00 Each
55.00 Each
35.00 Each
30.00 Each
35.00 Each
25.00 Each
20.00 Each
35.00 Each
35.00 Each
35.00 Each
25.00 Each
75.00 Each
Prestress Cable, 7 Wire
(Yield / Tensile) ........................$ 150.00 Each
Prestress Wire (Yield / Tensile) ....$ 140.00 Each
Sample Preparation......................$ 45.00 Per Hour
WELD PROCEDURE AND WELDER QUALIFICATIONS
Welder Certification (AWS)...........$ 75.00 Per Hour
STRUCTURAL STEEL COUPON
Weld Tensile Test..................,......$ 40.00 Each
Weld Bend Test............................$ 30.00 Each
Weld.Macro Etch..........................$ 50.00 Each
Machining and Preparation
of Samples ...............................$ 35.00 Each
FIREPROOFING
UBC 7-6 UnitWei9ht..................................$ 35.00 Each
ASTM-736 Adhesion/Cohesion ......................$ 15.00 Each
ROOFING
Unit Wei9ht..................................$ 55.00 Each
UBC 15-5 Tile (Breaking Strength/
Absorption)...............................$ 60.00 Each
Mineral Shake - Flexural...............$ 35.00 Each
Mineral Shake - Absorption ..........$ 25.00 Each
05".07.200:2
SOIL AND AGGREGATE
Page 3
CLASSIFICATION
AS.T.M.
C136
C136
0422
01140
0422
0422
Sieve Analysis ( > #4 Sieve) ........ $
Sieva Analysis ( <#4 Sieve) ......... $
Sieve Analysis ( < #4 Sieve,
Washed) .................................. $
#200 Wash .................................. $
Sieve Anaiysis . Combined .......... $
Hydrometer with Sieve
Analysis ................................... $
Liquid and Plastic Limit ................ $
40.00 Each
40.00 Each
50.00 Each
30.00 Each
60.00 Each
125.00 Each
90.00' Each
04318
02419
CAL TM 217 Sand Equivalent (Set ofThree).... $ 65.00 Set
CAL TM 217 Cleanness Value.......................... $ 230.00 Each
PHYSICAL CHARACTERISTICS
A.S.T.M.
C127
C128/0854
C127
C128/0854
02216
03080
03080
D2166
D2435
D2435
UBC 18-2
D2434
D2434
Specific Gravity and Absorption
(> #4 Sieve) ...................,.......... $ 75.00 Each
Specific Gravity and Absorption
(< #4 Sieve) .............................. $ 65.00 Each
Specific Gravity (> #4 Sieve)......... $ 60.00 Each
Specific Gravity (< #4 Sieve)......... $ 50.00 Each
Moisture Content ........................... $ 15.00 Each
Direct Shear Quick Undisturbed..... $ 100.00 Each
Direct Shear Slow Undisturbed ........ Quotation
Direct Shear Quick Remolded........ $ 160.00 Each
Direct Shear Slow Remolded ........... Quotation
Unconfined Compression............... $ 60.00 Each
Consolidation - Time Rate.............. $ 275.00 Each
Consolidation - Without Time Rate. $ 175.00 Each
Expansion Index ............................ $ 90.00 Each
Permeability- Undisturbed............. $ 175.00 Each
Permeability - Remolded................ $ 225.00 Each
SUBGRADE SUPPORT QUALITY
AS.T.M.
D1883
Bearing Ratio w/o M. D. Curve -
Per Poin!.................................... $ 80.00 Each
,
D2844
CAL TM 301 R-Value (3 Points).......................... $ 190.00 Each
Lime, Cement or Bituminous Treatment available upon request.
DENSITY CHARACTERISTICS
AS.T.M.
02937
01557-A,B
D1557-C
D698-A,B
D698.C
Moisture / Density (Ring)................ $ 25.00 Each
Maximum Density .......................... $ 140.00 Each
Maximum Densily .......................... $ 150.00 Each
Maximum Density .......................... $ 120.00 Each
Maximum Density .......................... $ 130.00 Each
Check Point (Maximum Density) .... $ 70.00 Each
C29 Unh Weight - Loose ....................... $ 35.00 Each
C29 UnilWeight- Rodded..................... $ 40.00 Each
CAL TM 216 Maximum Density .......................... $ 150.00 Each
CHEMICAL PROPERTIES
CALTMs
532/643 Resistivity ...................................... $ 75.00 Each
532/643 pH.................................................. $ 45.00 Each
CAL TM 417. Sulphate ........................................ $ 55.00 Each
CAL TM 422 Chloride ......................................... $ 55.00 Each
Corrosivity Series...........................$ 165.00 Each
Chemical Analysis.......................... $ 75.00 Each
Pille 3
Prevailing Wage Schedule of Fees
AGGREGATE PROPERTIES
A.S.T.M.
C131 LA Abrasion .....................................$ 140.00 Each
C535 LA Abrasion .....................................$ 150.00 Each
C88 Soundness .......................................$ 275.00 Each
C40 Organic lmpurities............................$ 40.00 Each
C142 Clay Lumps I Friable Particles ........$ 90.00 Each
C235 Soft Particles ................,.. ..........$ 75.00 Each
C123 Coal & Lignite...................................$ 100.00 Each
CRD 119 Percent Elongation I Flats ...............$ 145.00 Each
GAL TM 205 Percent Crushed ..............................$ 100.00 Each
CAL TM 229 Durability ..........................................$ 150.00 Each
ASPHALT CONCRETE
GENERAL TESTING
A.S.T.M.
02172 Bitumen Content............................$ 100.00 Each
0136. C117 Gradation of Extracted Sample .....$ 50.00 Each
01188 Unit Weight- Molded Specimen
or Cores .....................................$ 50.00 Each
02041 Theoretical Maximum Density.......$ 75.00 Each
D1561,
CAL TM 3D4 Compacted Maximum Density -
HVEEM ......................................$ 120.00 Each
01559 Compacted Maximum Density-
MARSHALL ...............................$ 130.00 Each
D1664 Stripping.........................................$ 65.00 Each
MIX DESIGN / CONTROL
A.S.T.M.
D1560
CAL TM 336 Mix Design M HVEEM including
Aggregate Tests - PerDesign...$1,OOO.OOEach
01159 Mix Design. MARSHALL including
Aggregate Tests - Per Design...$1,200.00Each
D1560
CAL TM 336 Field Mix - HVEEM - Stability
Per Point ....................................$ 150.00 Each
D1559 Field Mix - MARSHALL.Stabilily
Per Point ....................................$ 160.00 Each
MISCELLANEOUS
Specimen Pick-Up
Concrete/Mortar Cylinders and Grout
Prisms ($18.00 Minimum) ............................$ 6.00 Each
Flexural Beams ($70.00 Minimum)..................$ 35.00 Each
Masonry Prism up to 8" x 8" x 16"
($70.00 Minimum) ........................................$ 35.00 Each
Masonry Prism, Larger than 8" x 8" x 16" ........ Quotation
Gunite and Shotcrete Test Panels
($70.00 Minimum) ........................................$ 35.00 Each
Fireproofing Samples .......................................$ 35.00 Per Trip
Sample Pick up outside 50 mile radius............Quotation
BASIS OF CHARGES
1. A four hour minimum show-up charge will be incurred
for all scheduled field services not canceled before 4:00
p.m. of the preceding day. A minimum four, six, and
eight hour charge will be charged per prevailing
wage requirements.
2. An overtime premium of time and one-half will be
charged for any personnel services in excess of eight
hours per day, up to and including twelve hours per
m~=
Effective January 1, 2006
Page 4
day, and Saturday. Double time will be charged for
over twelve hours in anyone day, Sunday and
Holida~s. Holidays are New Years Day, Memorial Day,
July 4 , Labor Day, Veteran's Day, Thanksgiving Day
and the Friday after Thanksgiving Day, and Christmas
Day. High priority laboratory testing at the Client's
request which requires unscheduled overtime is subject
to a 50% increase from the standard rates.
3. Swing (2"') and graveyard (3"') shift will be charged at
regular rates plus 15% and 20% respectively.
4. Sampling, specification review, discussion, and report
preparation for field testing are charged at hourly rates.
A minimum charge of $100.00 will be made for
issuance of any engineering reports. Engineering
review time of all field reports is estimated to be 0.2
hours per report. The charge for weekly report
distribution is 1 hour per week.
5. There will be no charge for travel time and mileage
within a 50 mile radius of our nearest office for deputy
inspection only. This project is located approx. 40
miles from our Riverside Office, travel time for
deputy inspection will not aoplv on this project. l'eF
pr~ool6 ouroida a 50 mile radi"s and less tl1an 109
mH&, ~~: ::1 ileag8 r3te 't;~: a: ~~ ";SAtE per milo.
Engineers, Consultants, Supervisors and Technicians
are charged portal to portal minimums from the nearest
office to site of work and return. A one hour (y, hour
each way) daily travel time cap for soil technician,
unless otherwise noted.
6. Reimbursable expenses such as parking, air fare, car
rental, food and lodging are not anticipated on this
project but if encountered they will be charged at
cost plus 10%, unless provided. Subsistence on
remote jobs by quotation, unless provided.
7. Outside services performed by others and direct costs
expended on the Client's behalf are charged at cost
plus 10%, unless otherwise noted.
8. Certified Payrolls will be supplied monthly at no
cost.
9. There will be a minimum project set-up fee of $250 for
obtaining plans, specifications, accounting/distribution
information and filing of preliminary liens. Invoicing is
performed on a monthly basis. Pact d"a acoo"nt ,'''"
acs"m"lata iRteresi SRaFges at tRe rate of 1% per
mootll
10. PFiees fer tosts not ~"oted or di"ooun~ :ar vel"me werl<
vAil ~e ijiven "peR re~"est.
11. MTGL, Inc. agrees to removelvoid the "General
Conditions" Included in our response to this RFP
No. 145 and replace with the terms and conditions
contained within the City of Temecula consultant
agreement contract.
P,iees s"Biasi Ie eRange without R"tiee.
.~.
Ii
-
I.
ITEM NO.1 0
I
I
Approvals
City Attorney
Director of Finance
City Manager
~
1J/2
~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G. Hughes, Director of Public Works/City Engineer
DATE:
July 25, 2006
SUBJECT:
Award of Construction Contract for the Wolf Creek Fire Station
Project No. PW01-11
PREPARED BY:
Greg Butler, Principal Engineer
Mayra De La Torre, Associate Engineer
RECOMMENDATION:
That the City Council:
1. Approve a construction contract for the Wolf Creek Fire Station, Project No. PW01-
11, to Robert Clapper Construction Services, Inc., in the amount of $3,591 ,000.00
and authorize the Mayor to execute the contract.
2. Authorize the City Manager to approve change orders not to exceed the contingency
amount of $359,100.00, which is equal to 10% of the contract amount.
3. Authorize a transfer of $112,832.00 of DIF - Fire Facilities funds from the Roripaugh
Ranch Fire Station Project, PW03-01, to the Wolf Creek Fire Station Project, PW01-
11.
4. Appropriate $300,000.00 of DIF - Fire Facilities funds to the Wolf Creek Fire Station
Project, PW01-11.
BACKGROUND: The Wolf Creek Fire Station project will provide for construction of a
three bay heavy urban station on a 1.5 acre site located at the intersection of Wolf Valley Road and
Wolf Creek Drive South. More specifically, the project will include construction of the following: wet
and dry utilities, precise grading, site drainage systems, erosion control, foundation systems, a new
single story fire station totaling approximately 9,062 square feet, a storage structure building totaling
approximately 576 square feet, trash enclosure, two above ground fuel tanks (1,000 gallon each),
site walkways and hardscape improvements, site landscaping, site concrete masonry unit walls and
a parking lot. In addition, the project will provide for procurement and installation of certain
furnishings and fixtures necessary to support the fire station.
On April 25, 2006, City Council approved the plans and specifications for the project and authorized
the Public Works Department to solicit construction bids. The Architect's cost estimate for the
project is $3,500,000.00.
Seven (7) bids were received from contractors and publicly opened on July 11 , 2006 and the results
are as follows:
Robert Clapper Construction Services, Inc.
Erickson Hall Construction
Tovey/Shultz Construction
HCH Constructors
Betts Construction
Solpac, Inc.
Brutoco
$3,591,000.00
$3,594,000.00
$3,782,000.00
$3,800,000.00
$4,038,000.00
$4,107,500.00
$4,499,000.00
Staff has reviewed the bid proposals and found Robert Clapper Construction Services, Inc. of
Fontana, California to be the lowest responsible bidder for this project. The specifications allow for
Two Hundred Sixty (260) working days for completion of the project. Work is expected to begin in
August, 2006 and completed by August, 2007.
To fully fund the project, a transfer of $112,832 of DIF - Fire Facilities funds from the Roripaugh
Ranch Fire Station to the Wolf Creek Fire Station is necessary. The Roripaugh Ranch Fire Station
project is near completion. DIF - Fire Facilities funds can be transferred to the Wolf Creek Fire
Station and still leave an adequate balance to complete the Roripaugh Ranch Fire Station without
impact. An appropriation of $300,000.00 of future DI F - Fire Facilities funds to the Wolf Creek Fire
Station also needs to take place. If an appropriation is granted, the advanced DIF- Fire Facilities
funds can be collected as future development takes place.
FISCAL IMPACT: The Wolf Creek Fire Station Project, Project No. PW01-11, is funded
by the Wolf Creek Community Facilities District (CFD) No. 03-03, the City's Development Impact
Fees (DIF) for Fire Mitigation, Fire facility, Public Facility and Public Service and other
reimbursements from the Developer (i.e., Standard Pacific Homes) and TASIN. Including the 10%
contingency, the total amount funds required for this contract are $3,950,100.00.
With the approval of the requested transfer, appropriation and budget adjustments shown below,
sufficient funds will be available for this contract. The requested transfer, appropriations and budget
adjustments will be distributed as follows:
AVAILABLE FUNDS FOR CONSTRUCTION
Acct No. 210-165- FY2006-07 Transfer 1 Transfer 2 Appropriation Available
733- Actual Funds Funds
5804-Construction $3,484,615 $ 112,832 $ 53,194 $ 300,000 $3,950,641
5805-Constr. Enor. $ 53,194 -$ 53,194 $ -0-
TOTALS: $3,950,641
ATTACHMENTS:
CIP Project Description
Location Map
Contract
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CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT
CONTRACT
FOR
PROJECT NO. PW01-11
WOLF CREEK FIRE STA nON
THIS CONTRACT, made and entered into the 25th day of July, 2006, by and between the City of
Temecula, a municipal corporation, hereinafter referred to as "CITY", and Robert Clapper
Construction Services, Inc., hereinafter referred to as "CONTRACTOR."
WITNESSETH:
That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree
as follows:
1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract
Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance
Bond, Labor and Materials Bond, Plans and Specifications entitled PROJECT NO. PW01-
11, WOLF CREEK FIRE STATION, Insurance Forms, this Contract, and all modifications
and amendments thereto, the State of California Standard Plans and Specifications for
Construction of Local Streets and Roads, (latest edition), issued by the California
Department of Transportation, where specifically referenced in the Plans, Special
Provisions, and Technical Specifications, and the latest version of the Standard
Specifications for Public Works Construction, including all supplements as written and
promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as
amended by the General Specifications, Special Provisions, and Technical Specifications
for PROJECT NO. PW01-11, WOLF CREEK FIRE STATION. Copies of these Standard
Specifications are available from the publiSher:
BNi Building News
Division of BNi Publications, Inc.
1612 South Clementine St.
Anaheim, California 92802
(714) 517-0970
The Standard Specifications will control the general provisions, construction materials,
and construction methods for this Contract except as amended by the General
Specifications, Special Provisions, and Technical Specifications for PROJECT NO.
PW01-11, WOLF CREEK FIRE STATION.
In case of conflict between the Standard Specifications and the other Contract
Documents, the other Contract Documents shall take precedence over, and be used in
lieu of, such conflicting portions.
Where the Contract Documents describe portions of the work in general terms, but not in
complete detail, it is understood that the item is to be furnished and installed completed
and in place and that only the best general practice is to be used. Unless otherwise
specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and
incidentals, and do all the work involved in executing the Contract.
CONTRACT
C.1 R:\C1P\PROJECTSIPW01\PW01-11WC FSlAgreemenlslConstruction ContractdoclAgreemenls\ConslnK:fion Contract
The Contract Documents are complementary, and what is called for by anyone shall be as
binding as if called for by all. Any conflict between this Contract and any other Contract
Document shall be resolved in favor of this Contract.
2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed,
shall provide and furnish all the labor, rnaterials, necessary tools, expendable equipment,
and all utility and transportation services required for the following:
PROJECT NO. PW01-11, WOLF CREEK FIRE STATION
All of said work to be performed and materials to be furnished shall be in strict accordance
with the Drawings and Specifications and the provisions of the Contract Documents
hereinabove enumerated and adopted by CITY.
3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished
and work performed and completed under the direction and supervision, and subject to
the approval of CITY or its authorized representatives.
4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR
agrees to accept, in full payment for, the work agreed to be done, the sum of: THREE
MILLION FIVE HUNDRED NINETY ONE THOUSAND DOLLARS and NO CENTS
($3,591,000.00), the total amount of the base bid.
CONTRACTOR agrees to complete the work in a period not to exceed two hundred
sixty (260) working days, commencing with delivery of a Notice to Proceed by CITY.
Construction shall not commence until bonds and insurance are approved by CITY.
5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that
the City Manager is hereby authorized by the City Council to make, by written order,
changes or additions to the work in an amount not to exceed the contingency as
established by the City Council.
6. PAYMENTS
A. LUMP SUM BID SCHEDULE:
Before submittal of the first payment request, the CONTRACTOR shall submit to
the City Engineer a schedule of values allocated to the various portions of the
work, prepared in such form and supported by such data to substantiate its
accuracy as the City Engineer may require. This schedule, as approved by the
City Engineer, shall be used as the basis for reviewing the CONTRACTOR's
payment requests.
B. UNIT PRICE BID SCHEDULE:
Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days
after submission of a payment request to the CITY, the CONTRACTOR shall be
paid a sum equal to ninety percent (90%) of the value of the work completed
according to the bid schedule. Payment request forms shall be submitted on or
about the thirtieth (30th) day of each successive month as the work progresses.
The final payment, if unencumbered, or any part thereof unencumbered, shall be
CONTRACT
C-2R:ICIPIPROJECTS\PW01IPW01-11WC F$1AgreementslConstruction Coll\ract.doc::\AgroomentslConslruction Contract
made sixty (60) days after acceptance of final payment and the CONTRACTOR
filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms
provided by the CITY.
C. Payments shall be made on demands drawn in the manner required by law,
accompanied by a certificate signed by the City Manager, stating that the work for
which payment is demanded has been performed in accordance with the terms of
the Contract, and that the amount stated in the certificate is due under the terms of
the Contract. Partial payments on the Contract price shall not be considered as an
acceptance of any part of the work.
D. Interest shall be paid on all undisputed payment requests not paid within thirty (30)
days pursuant to Public Contracts Code Section 20104.50. Public Contract Code
Section 7107 is hereby incorporated by reference.
E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works
Construction and Section 9203 of the Public Contract Code, a reduction in the
retention may be requested by the Contractor for review and approval by the
Engineer if the progress of the construction has been satisfactory, and the project
is more than 50% complete. The Council hereby delegates its authority to reduce
the retention to the Engineer.
7. LIQUIDATED DAMAGES - EXTENSION OF TIME. In accordance with Government
Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of
three thousand dollars ($3,000.00) per day for each calendar day completion is delayed
beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be
deducted from any payments due to or to become due to CONTRACTOR.
CONTRACTOR will be granted an extension of time and will not be assessed liquidated
damages for unforeseeable delays beyond the control of, and without the fault or
negligence of, the CONTRACTOR including delays caused by CITY. Within ten (10)
calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to
CITY. Within thirty (30) calendar days of the occurrence of the delay, CONTRACTOR
shall provide written documentation sufficient to support its delay claim to CITY.
CONTRACTOR'S failure to provide such notice and documentation shall constitute
CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY.
8. WAIV,=R OF CLAIMS. On or before making each request for payment under Paragraph 6
above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to
work related to the payment. Unless the CONTRACTOR has disputed the amount of the
payment, the acceptance by CONTRACTOR of each payment shall constitute a release of
all claims against the CITY related to the payment. CONTRACTOR shall be required to
execute an affidavit, release, and indemnity agreement with each claim for payment.
9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of
the State of California, the City Council has obtained the general prevailing rate of per
diem wages and the general rate for holiday and overtime work in this locality for each
craft, classification, or type of workman needed to execute this Contract, from the Director
of the Department of Industrial Relations. These rates are available from the California
Department of Industrial Relation's Internet Web Site at http://www.dir.ca.gov.
CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the
CONTRACT C-3R:\CIPIPROJECTS\PW01\PW01.11WC FS\A.greementslCons1n.dion ConlractdoclAgreemenlslConstrucllon Contract
adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the
provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code.
Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the
CITY, as a penalty, the sum of $25.00 for each calendar day, or portion thereof, for each
laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for
any work done under this Contract, by him or by any subcontractor under him, in violation
of the provisions of the Contract.
10. TIME OF THE ESSENCE. Time is of the essence in this contract.
11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or
in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone.
CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY, its officers,
employees, and agents, against any and all liability, injuries, or death of persons
(CONTRACTOR's employees included) and damage to property, arising directly or
indirectly out of the obligations herein undertaken or out of the operations conducted by
CONTRACTOR, save and except claims or litigations arising through the sole active
negligence or sole willful misconduct of the CITY.
The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any
and all costs incurred by the CITY as a result of Stop Notices filed against the project. The
CITY shall deduct such costs from Progress Payments or final payments due to the CITY.
12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or
representatives has offered or given any gratuities or promises to CITY's employees,
agents, or representatives with a view toward securing this Contract or securing favorable
treatment with respect thereto.
13. CONFLICT OF INTEREST. CONTRACTOR warrants that he has no blood or marriage
relationship, and that he is not in any way associated with any City officer or employee, or
any architect, engineer, or other pre parers of the Drawings and Specifications for this
project. CONTRACTOR further warrants that no person in its employ has been employed
by the CITY within one year of the date of the Notice Inviting Bids.
14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this
Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all
workmen and persons employed, all firms supplying materials, and all subcontractors
upon the Project have been paid in full, and that there are no claims outstanding against
the Project for either labor or materials, except certain items, if any, to be set forth in an
affidavit covering disputed claims or items in connection with a Stop Notice which has
been filed under the provisions of the laws of the State of California.
15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge
that any actual or potential labor dispute is delaying or threatens to delay the timely
performance of the Contract, CONTRACTOR shall immediately give notice thereof,
including all relevant information with respect thereto, to CITY.
16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part
thereof as may be engaged in the performance of this Contract, shall at all reasonable
times be subject to inspection and audit by any authorized representative of the CITY.
CONTRACT C-4R:\CIPl.PROJECTSIPW01IPW01.11WC FS'v\greementslConstruction ContracldoclAgreemenls\Constn.dion Contract
17. INSPECTION. The work shall be subject to inspection and testing by CITY and its
authorized representatives during manufacture and construction and all other times and
places, including without limitation, the plans of CONTRACTOR and any of its suppliers.
CONTRACTOR shall provide all reasonable facilities and assistance for the safety and
convenience of inspectors. All inspections and tests shall be performed in such manner
as to not unduly delay the work. The work shall be subject to final inspection and
acceptance notwithstanding any payments or other prior inspections. Such final
inspection shall be made within a reasonable time after completion of the work.
18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not,
discriminate in its employment practices on the basis of race, creed, religion, national
origin, color, sex age, or handicap.
19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the
State of California shall govern the rights, obligations, duties and liabilities of the parties to
this Contract and also govern the interpretation of this Contract. Any litigation concerning
this Contract shall take place in the municipal, superior, or federal district court with
geographic jurisdiction over the City of Temecula. In the event of litigation between the
parties concerning this Contract, the prevailing party as determined by the Court, shall be
entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation.
20. PROHIAITED INTEREST. No member, officer, or employee of the City of Temecula or.of
a local public body shall have any interest, direct or indirect, in the contract of the
proceeds thereof during his/her tenure or for one year thereafter.
Furthermore, the contractor/consultant covenants and agrees to their knowledge that no
board member, officer or employee of the City of Temecula has any interest, whether
contractual, non-contractual, financial or otherwise, in this transaction, or in the business
of the contracting party other than the City of Temecula, and that if any such interest
comes to the knowledge of either party at any time, a full and complete disclosure of all
such information will be made, in writing, to the other party or parties, even if such interest
would not be considered a conflict of interest under Article 4 (commencing with Section
1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Tille I of the
Government Code of the State of California.
21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor
is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101-
336, as amended.
22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract
Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid,
directed to the address of the CONTRACTOR as set forth in the Contract Documents,
and to the CITY addressed as follows:
Mailing Address:
William G. Hughes
Director of Public Works/City Engineer
City of Temecula
P.O. Box 9033
Temecula, CA 92589-9033
Street Address:
William G. Hughes
Director of Public Works/City Engineer
City of Temecula
43200 Business Park Drive
Temecula, CA 92590-3606
CONTRACT
C..sR:\CrP\PROJECTSIPW01\PW01-11WC FSlAgreemenls\Conslruction Contracldoc\AgreernenlslConstruction Contract
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the
date first above written.
DATED:
CONTRACTOR
Robert Clapper Construction Services, Inc.
15384 Arrow Blvd.
Fontana, CA 92335
(909) 829-3688
Robert W. Clapper, President
Rebecca A. Clapper, Secretary
(Signatures of two corporate officers required for Corporations)
DATED:
CITY OF TEMECULA
Ron Roberts, Mayor
APPROVED AS TO FORM:
Peter M. Thorson, City Attorney
ATTEST:
Susan W. Jones, MMC, City Clerk
CONTRACT
C-6R:\CIPlPROJECTS\PW01IPW01-11WC FSlAgreementslConstruction Contractdoc\Agreements\Construction Contract
EXHIBIT 'p
RI.CIP1.PROJECTS\PW01IPW01.11WC FS\A.gl'oomelIts\CGlIstruC1ionCOll\racl1loc
Ii
-
I.
ITEM NO. 11
I
I
Approvals
City Attorney
Director of Finance
City Manager
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CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G. Hughes, Director of Public Works/City Engineer
DATE:
July 25, 2006
SUBJECT:
Route 79 South Medians between 1-15 and Butterfield Stage Road, Project No.
PW02-14 - Recycled Water Agreement with Rancho California Water District
PREPARED BY:
Amer Attar, Principal Engineer
Scott Harvey, Associate Engineer
RECOMMENDATION: That the City Council approve the Recycled Water Agreement
between Rancho California Water District (RCWD) and the CityofTemecula forthe Route 79 South
Medians between 1-15 and Butterfield Stage Road, Project No. PW02-14, as attached and authorize
the mayor to execute the agreement.
BACKGROUND: This project will construct raised concrete medians on Route 79 South
between Bedford Court and Butterfield Stage Road. Within the medians there will be landscaping
and irrigation along the entire project. State Water Code Section 13550-13556 requires that potable
water shall not be used for non-potable uses if recycled water is readily available. A recycled water
line exists to the north of this project. In order for RCWD to supply recycled water to the medians,
an agreement is required. Per the agreement, the costs for the recycled water will be as follows:
1. The sum of $192.5 per acre-foot for the amount of Tertiary Water Used during the month.
2. Any excess pumping cost incurred by RCWD in the event the RCWD's supplies pumping
equipment and/or RCWD delivers water at a pressure higher than 150psi. The costs will be
an additional $51.33 per acre-foot.
3. The actual cost of lease, rental, or purchase for any equipment supplied by RCWD for the
City. Said cost is estimated at $10.00 per month.
4. Recycled water at an average basic quantity in the amount of 4,200 gallons per day at an
approximate cost of $75/month.
All of these costs will be billed to the CityofTemecula on monthly basis. Also, RCWD will have the
right to modify or adjust the rate schedule(s) for providing recycled water to reflect changes in the
RCWD's operation costs, if any, as determined by RCWD. All of the costs will be based on actual
quantities of recycled water used and any other actual required costs, which is estimated to be
approximately $85/month. After the construction is complete, these monthly costs will be paid by the
Temecula Community Services District.
By entering into this agreement the City will be paying less for irrigating the medians on Route 79
South by using recycled water. As a result, more potable water will be available for the residents of
Temecula.
FISCAL IMPACT: The Route 79 South median project is included in the City's Capital
Improvement Program funded with Assessment District 159 and Street Development Impact Fees.
Funding for the reclaimed water agreement is included in the Fiscal Year 2006-2007 Operating
Budget.
A TT ACHMENTS: Recycled Water Agreement between Rancho California Water District
(RCWD) and the City of Temecula for the Route 79 South Medians between 1-15 and Butterfield
Stage Road, Project No. PW02-14.
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RECYCLED WATER
AGREEMENT
RANCHO CALIFORNIA WATER DISTRICT
THIS AGREEMENT is made and entered into this _ day of 2006, by and between
Rancho California Water District, a public agency ("DISTRICT"), and The City of Temecula,
California ("Developer"). Developer shall hereinafter be referred to as "USER."
DISTRICT owns and operates a major system of sewage interceptor, transmissIOn,
treatment, disposal, and water reclamation facilities, hereafter referred to as DISTRICT'S
Regional Water Reclamation System; and
In accordance with DISTRICT policies, the recycled water, which results from the operation
of DISTRICT'S Regional Water Reclamation System, has been made available for approved
uses; and
USER desires to purchase, accept delivery of, control, and use the quantity of recycled water
provided for in Paragraph 4 below for approved irrigation purposes within the boundaries of
the District, under the terms and conditions set forth below; and
Such sales and deliveries would be in accordance with DISTRICT'S policy of using recycled
water for beneficial purposes; and
DISTRICT is willing to sell and deliver recycled water for irrigation purposes under the
terms and conditions set forth below.
In consideration of the mutual covenants herein contained, it is mutually agreed as follows:
1. SALE AND DELIVERY TERMS AND CONDITIONS
A. Point ofDeliverv
The recycled water delivered pursuant to this Agreement shall be measured through
the DISTRICT-owned, -operated and -maintained metering facilities located at the
Point of Delivery shown on attached Exhibit "A." Any facilities, which have been or
shall be installed by DISTRICT at USER'S request shall be paid for by USER, in
accordance with applicable DISTRICT Rules and Regulations.
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@
Rancho California Water District
42135Wincheste-rRoad. Post Office Box 9017 . TemecuIa, California 92589-9017 . (951)296-6900 . FAX(951}296-6860
www.ranchowater.com
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B.
Availabilitv Acknowledgment
USER acknowledges that DISTRICT does not guarantee the availability ofrecycled
water throughout the term of this Agreement due to possible changes in regulatory
agency requirements, reduction in plant flow, and/or other conditions beyond
DISTRICT'S control.
USER holds DISTRICT free and harmless from any and all legal liabilities and/or
economic losses, which it may sustain as the result of discontinuance or reduction in
amount of delivery of recycled water as specified above.
C. Scheduling of Deliveries
USER shall arrange and coordinate schedule of all deliveries of recycled water with
DISTRICT'S Water Operations Department. Changes to the schedule shall be made
by giving the DISTRICT a minimum of 24 hours' notice. DISTRICT will make
every reasonable effort within the capabilities of its recycled water system facilities
and staffing to accommodate requested delivery schedules. However, it is
specifically understood and agreed that DISTRICT cannot and does not guarantee
that it will be able to accommodate the timing of such delivery schedules, especially
in regard to short notice changes in amount of delivery.
D. Pressure
The recycled water to be delivered pursuant to this Agreement shall, as far as
possible, be delivered at the Point of Delivery shown on attached Exhibit "A" at
pressures of 0 to 150 psi. USER shall be responsible for, at its cost, providing any
and all additional pressure or equipment required to deliver the recycled water to the
point(s) of use.
E. Facilitv Provision and Ooerational Resoonsibilitv
(1) DISTRICT shall be responsible for providing and operating its Regional
Water Reclamation System facilities, up to and including the Point of
Delivery, in compliance with the applicable requirements of District, Federal,
State and local regulatory agencies.
DISTRICT shall be responsible for supplying recycled water, which meets or
exceeds all applicable Federal, State, and local regulatory agency quality
standards.
DISTRICT shall monitor recycled water deliveries and use sites as it deems
necessary and in accordance with applicable Federal, State, and local
regulatory agency requirements.
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Rancho California Water District
42135 Winchester Road . Post Office Box 9017 . Temecula, Califomia 92589-9017 . (951) 296-6900 . FAX (951) 2.96-6860
www r,.nrhow"t~r.r:nm
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(2)
,
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USER shall:
.
Make application for recycled water service.
.
Pay all fees and deposits for recycled water service.
.
Post and maintain all required warning signs informing the public
that recycled water is being used on the site. Signs shall be placed as
shown on the landscape/irrigation construction drawings.
.
Designate a recycled water supervisor. Said supervisor shall be
available 24 hours a day.
.
Inform all employees that recycled water is being used for irrigation
and dust control purposes.
.
Instruct all employees in the proper handling of recycled water and
the potential health hazards involved with its use.
.
IdentifY all above-ground fittings and appurtenances, etc. as
containing recycled water and not suitable for human consumption.
Signs shall be painted or otherwise permanently affixed to
equipment. All signs shall be in place prior to the meter(s) being
installed.
.
Recycled water must not be introduced into any domestic water
piping system and no connection shall be made between equipment
containing, or having contained recycled water and any part of a
domestic water system until such time as equipment has been
properly disinfected.
.
Be responsible for providing, operating, maintaining, and repairing
USER pipeline together with all appurtenant facilities as are
necessary to accept, convey, control, and use the recycled water in
compliance with the applicable requirements of District, Federal,
State, and local regulatory agencies on their respective owned or
controlled lands.
.
Recycied water shall be used only on the areas depicted on the
attached exhibits and landscape/irrigation construction drawings.
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(@
Rancho California Water District
42135 Winchester Road. Post Office Box 9017 . Temecula, California 92589-9017 . (951) 296 6900 . FAX (951) 296 6860
www.rAnchowater.com
/
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F.
USER Acknowledgment
USER acknowledges it is understood that:
(1) DISTRICT'S Regional Water Reclamation System's purpose is to control the
biological quality of the recycled water resulting from its operation; and
(2) Said System is not equipped to detect, treat, or remove harmful chemicals or
toxic materials except as required to meet Federal, State, and local regulatory
agency discharge standards.
G. Indemnification
USER agrees to hold DISTRICT free and hannless from any and all legal liability
and/or economic loss, which it may sustain as a result of the recycled water,
delivered in compliance with all applicable discharge standards under this
Agreement.
2. USE TERMS AND CONDITIONS
Use of the recycled water delivered pursuant to this Agreement shall be subject to the
following terms and conditions:
A. Rules and Regulations
All recycled water delivered pursuant to this Agreement shall be used only for
approved purposes on the specified use site as shown and depicted as USER lands on
attached Exhibit "B," in compliance with applicable rules and regulations of District,
Federal, State, and local regulatory agencies.
THIS AGREEMENT has no application to the operation of the DISTRICT'S sewer
and domestic water operation, including the assessment of fees and the enforcement
of rules and regulations pertaining thereto. USER must comply with all rules and
regulations of the DISTRICT pertaining to any properties owned by USER, which
connect to the DISTRICT'S Regional Water Reclamation System.
Failure to observe all regulations governing the use of recycled water will result in
the immediate termination of recycled water service until such time as the
deficiencies are corrected to the satisfaction of the DISTRICT.
Failure to observe said regulations shall be subject to Unauthorized Use Charges
established by the District.
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Rancho California Water District
42135 Winchester Road . Post Office Box 9017 . Temecula, California 92589-9017 . (951)296-6900. FAX (951) 296-6860
www.rflnr.hnwfltR.r.f'.Om
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B.
Reclamation Reouirements
\
USER shall apply to the DISTRICT for all applicable use permits. District shall
apply for all required Permits of Reclamation Requirements from the California
Regional Water Quality Control Board, hereinafter referred to as the Regional Board,
covering the use of the disinfected recycled water to be delivered and used pursuant
to this Agreement. User shall comply with the provisions of such Reclamation
Requirements. USER shall use recycled water on only those areas specified in such
Reclamation Requirements unless otheIWise provided for in future amendments to
said Reclamation Requirements.
C. ResDonsibilitv for Convevance and Control
(I) prSTRICT
DISTRICT shall be solely responsible for conveying and controlling the
recycled water up to and including the Point of Delivery provided for in
Paragraph I.A., above.
(2) USER
USER shall be responsible for conveying and controlling, in compliance with
applicable regulatory agency requirements, the recycled water delivered
through USER's Facilities, from the Point of Delivery as shown on attached
Exhibit A, and DISTRICT shall have no responsibility whatsoever relative to
said USER's Facilities.
3. PURCHASE PRICE
During the term of this Agreement, USER shall pay to DISTRICT:
l A.
The sum of$I92.50* per acre-foot for the amount of:
I) Disinfected Secondary Water; or
l
2)
Tertiary Water Used during the month.
B.
A Daily Demand Charge in the amount of$
per day.
l c.
Excess pumping costs incurred by DISTRICT in the event DISTRICT supplies
pumping equipment and/or DISTRICT delivers water at a pressure higher than
specified in Section ID above.
Said Cost shall be:
l
1)
$51.33* per acre-foot, or
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,
Rancho California Water District
42135 Winchester Road. Post Office Box 9017 . Temecula, California 92589-9017 . (951) 296-6900 . FAX (951) 296-6860
www.ranchowate:r.com
2)
The actual cost of lease, rental, or purchase for any equipment supplied by
DISTRICT for USER (said cost is estimated at $10.00 per month).
\
l D.
The actual cost of lease, rental, or purchase for any equipment supplied by
DISTRICT for USER. Said cost is estimated at $10.00 per month.
. The District reserves the right to modifY or a4Just the rate schedulers) for providing recycled water to reflecI
changes in the District's operating costs, if any, as determined by the District,
4. PUANTITY
A. Basic Ouantitv
DISTRICT agrees to sell and deliver and USER agrees to purchase, accept delivery
of, control, and use recycled water at an average basic quantity in the amount of
4,200 gallons per day. Said quantity shall be delivered on an "as available" basis.
B. Suoolemental Ouantitv
As and when DISTRICT has additional recycled water, which is in excess of the
average basic quantity specified in Subparagraph 4.A, and such quantities are not
contractually obligated to others, available at the Point of Delivery shown on
attached Exhibit "A" as determined by DISTRICT, DISTRICT will sell and deliver
to USER such amounts as may be mutually agreed upon.
5. BILLING FOR RECYCLED WATER
DISTRICT will render monthly billings for recycled water deliveries made during the
preceding month, based on meter reading at Point of Delivery. Billings, in accordance with
the District's prevailing Rules and Regulations, shall be paid within thirty (30) days of the
date thereof. Any late payments shall be considered delinquent and shall be subject to the
DISTRICT'S standard penalty charges and disconnect procedures then in effect.
6. ASSIGNMENT
USER shall not assign any of its individual or collective rights under this Agreement to any
person or entity, or become associated with any other party involving, in any way, the
recycled water to be delivered pursuant to this Agreement without the prior written consent
of the DISTRICT and of any regulatory agencies having jurisdiction, which consent shall not
be unreasonably withheld.
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,
/
Rancho California Water District
42135 Winchester Road . Post Office Box 9017 . Temecula,California92589-9017 . (951)296-6900. FAX (951) 296-6860
www.ranchowater.com
7.
TERM OF AGREEMENT
I
The term ofthis Agreement shall begin with the date of Agreement (first written above) and
shall continue until terminated by the USER or DISTRICT.
8. CANCELLATION
A. USER or DISTRICT shall have the right to terminate this Agreement, with no
financial liability to the other party, by giving thirty (30) working days' written
notice, as long as both parties mutually agree.
B. DISTRICT shall have the right to terminate this Agreement, with no financial
liability to the USER, for USER'S noncompliance with applicable use and/or
payment requirements.
C. Notwithstanding Paragraph 1.B., DISTRICT shall also have the right to terminate
this Agreement by giving USER ten (10) days' written notice in the event the
wastewater treatment criteria under which the DISTRICT currently operates is
changed by operation of law, or by any regulatory agency having jurisdiction, such
that the DISTRICT'S Regional Water Reclamation system, as it presently exists,
cannot produce wastewater which complies with such changes without incurring
additional costs or modifications to said facilities.
9. ATTORNEY'S FEES
In the event of litigation or arbitration between the parties hereto arising out of this
Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs to be
fixed by the court or by arbitration.
10. PREPARATION OF TIDS AGREEMENT
This Agreement shall not to be construed against the party preparing it, but shall be
construed as if both parties prepared it.
11. CAPTIONS
Captions to Paragraph/Subparagraphs of this Agreement are for convenience purposes only
and are not part of this Agreement.
12. PROVISIONS BINDING
This Agreement and Exhibits "A" and "B" attached hereto are binding on the heirs,
representatives, successors, and assigns ofthe parties of this Agreement.
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(@
Rancho California Water District
42135WincheswrRoad. Post Office Box 9017 . Temecula,California925&9-9017. (951)296-6900. FAX(951l2966860
www.ranchowate:r.com
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13.
CERTIFICATION
The undersigned DEVELOPER and RECYCLED WATER SUPERVISOR hereby certify
compliance with all operational responsibilities contained in Section I.E.(2) above.
14. AUTHORITY TO SIGN AGREEMENT
The undersigned individuals hereby warrant and represent that they each have full legal
authority to sign this Agreement and bind the parties hereto.
IN WITNESS WHEREOF, this Agreement has been executed as of the day, month, and year first
above written.
RANCHO CALIFORNIA WATER DISTRICT
CITY OF TEMECULA
By:
By:
Brian 1. Brady, General Manager
Ron Roberts, Mayor
Date:
,2006
Date:
Jul'\7 21)~
.2006
RECYCLED WATER SUPERVISOR
By:
Date:
Day Phone:
Night Phone:
Pager:
06\MM:Im232\FCF
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Rancho California Water District
42135 Winchester Road . Post Office Box 9017 . Temel::ula, California 92589-9017 . (951)296-6900. FAX(951)296-6860
www.ranchowater.com
. \
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PROJECfNAME:
PROJECf ADDRESS:
LOCA nON:
DEVELOPER:
CONT ACf PERSON:
ADDRESS:
PHONE:
'ONSllE SUPERVISOR:
PHONE: (DAY)
(NIGlIT)
PAGER:
RANCHO CALIFORNIA WATER DISTRICT
APPLICATION FOR
USE OF RECYCLED WATER
7gC, M ~Ol AN ItnP/2.(JlIfFIl1P,AJ"(<; - PC06Z~/If
79S FI20M ~f) or. 7'/}J?l'i7TE'eJ::;/GU) s~~
(PLEASE ENa..05E MAl' SHOWR{O PROJECT SITE)
(]L''rV ,:;.t= TEMECU/~A
5&J 7r -I/A-.el/f::Y
<!=?ZOO IiJ..J..JSEtI//;;:;<; Pt::.. iJ!?..
TJ:MEC{JlA. f'-4 q;>J;' 90
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95/- Gq<l-(;'~/I
.\ CM-N h 4111.1t-'1:-I'/J
9'19 - '3,?7 -O':;<,l-?
9 <f Cf - "l ~ '7 -/)5'1/'<'
Landscane irriqation
DESCRIPTlON OF RECYCLED WATER USE:
START DATE:
END DATE:
Sentemher 1. 2001i
MEANS OF DISTRIBUTION:
QUANTITY (GALLONS PER DAY): 4.200
i?l3"CEM/U92 30 ?/.JtY-i
~nTavlDrin IITillation
DEVELOPER SIGNATURE
DATE
~~~
7/3101',
DATIl '
'MUST BE ABLE TO CONTACf 24 HOURSIDA Y
-9-
Rancho CaUfornia Water District
42135WmchesterRoad. Post Office Box 9017 . Te.ro.ecuIa,California92589-9017. (951)296-6900. FAX(951)296.6860
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ITEM NO. 12
I
I
Approvals
City Attorney
Director of Finance
City Manager
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CITY OF TEMECULA
AGENDA REPORT
TO:
City ManagerlCity Council
FROM:
William G. Hughes, Director of Public WorkslCity Engineer
DATE:
July 25, 2006
SUBJECT:
Temecula Sunrise Rotary Club - Bus Bench Agreement
PREPARED BY:
Beryl Yasinosky, Management Analyst
RECOMMENDATION:
That the City Council:
1. Approve a 3-year Annual Agreement with the Temecula Sunrise Rotary Club, a California
non-profit corporation, for the placement and maintenance of forty-three (43) bus benches
throughout the City in an amount of $12,000.00 for Fiscal Year 2006-07, and authorize the
Mayor to execute the document in substantially the form attached.
2. Authorize the City Manager to approve change orders not to exceed the contingency amount
of 10% of the Annual Agreement, or $1 ,200.00.
BACKGROUND: The Temecula Sunrise Rotary Club ("Rotary Club") has installed and
maintained bus benches at various locations throughout the City since 1994. Beginning in 1997, the
City Council has entered into 3-year Annual Agreements to lease forty-three (43) bus benches from
the Rotary Club for an annual sum of$12,000.00. In return, the Rotary Club has agreed to maintain,
repair, clean, keep neat and safe and in a sanitary condition, all benches placed pursuant to the
Agreement.
The Rotary Club has faithfully performed all services identified in the Agreement and staff
recommends that the City Council consider extending the Agreement for another 3 year period. The
terms and conditions are the same as the previous Agreement, a copy which is attached for your
review.
Pursuant to the terms and conditions of the Agreement, the Rotary Club will continue to maintain,
repair and service forty-three (43) bus benches depicted on Exhibit B of the Agreement. The City
will pay $12,000.00 annually for the maintenance of the bus benches and $75.00 per quarter for
each additional bus bench installed within the Public right-of-way in accordance with the agreement.
The Agreement also includes provisions for the frequency and maintenance, placement and
installation criteria, as well as general liability, automobile and worker's compensation insurance
requirements. The Agreement does not preclude the City from installing other bus benches or
shelters within the public right-of-way or on private property.
FISCAL IMPACT: The costs associated with the terms of the aforementioned lease
agreement with the Temecula Sunrise Rotary Club for Fiscal Year 2006-07 is $12,000.00, plus a
10% contingency amount of $1 ,200.00, for a total agreement amount of $13,200.00. Adequate
funds have been appropriated through the Public Works Department operating budget for Fiscal
Year 2006-07.
ATTACHMENTS:
Agreement for Placement and Maintenance of Bus Benches
AGREEMENT
CITY OF TEMECULA
AND
TEMECULA SUNRISE ROTARY FOUNDATION
FOR
BUS BENCHES PLACEMENT AND MAINTENANCE
THIS AGREEMENT, made and entered into as of July 25, 2006 by and between the
City of Temecula, a municipal corporation ("City") and Temecula Sunrise Rotary Foundation, a
California non-profit corporation ("Rotary"). In consideration of the respective covenants and
promises herein contained and subject to all of the terms and conditions hereof, the parties
hereby agree as follows:
1. Recitals. Rotary has installed and maintained bus benches within the City of
Temecula since 1994. City desires to enter into this Agreement in order to lease bus benches
at various designated bus stop locations throughout the City and to have Rotary maintain the
bus benches.
2. Placement of Bus Benches within Citv. Rotary hereby agrees to provide and
maintain forty three (43) bus benches ("Bus Benches") within the City. The Bus Benches shall
be of the style depicted on Exhibit "A" and shall be placed by Rotary at the locations within the
public right-of-way designated on Exhibit "B". The Bus Benches shall contain no advertising or
logos, other than City provided City Seals, and shall be painted in color designated by the
Director of Public Works and finished with an anti-graffiti finish coat. City reserves the right to
allow, install or place other bus benches or transit shelters on public or private property. No
additional Bus Benches shall be placed in the public right-of-way without the approval of the
Director of Public Works.
a. Rotary must maintain an active City Encroachment Permit issued by the
Public Works Department.
3. Rotarv's Maintenance Services. Rotary agrees, at its own cost and expense to
maintain, repair, clean, keep neat and safe and in a sanitary condition, all benches placed
pursuant to this agreement. All such work shall be performed at the sole expense of Rotary.
Each Bus Bench shall be cleaned not less than one time a month as required to provide safe
and clean benches. In the event the Director of Public Works determines that a Bus Bench fails
to comply with the requirements of this Agreement or is otherwise in a state of disrepair or
deferred maintenance, the Rotary shall remove such Bus Bench within three (3) days of notice
from the Director of Public Works and shall replace the Bus Bench in accordance with the
requirements of this Agreement within the time set by the Director. As an exception to the
foregoing removal requirement, the Director of Public Works may demand that the Bus Benches
may be removed within one (1) day of notice if he determines that the problem constitutes a
safety problem.
4. Lease Payments. City shall pay to Rotary the annual sum of Twelve Thousand
Dollars and No Cents ($12,000.00) for the initial forty-three (43) Bus Benches described in this
agreement. Said annual payment shall be made in quarterly installments with the exception of
the first payment identified in paragraph "a", below. The City shall pay an additional Seventy-
Five Dollars and No Cents ($75.00) per quarter for each additional Bus Bench request that is
placed and maintained by Rotary within the public right-of-way in accordance with this
Agreement. City shall pay such fee to Rotary within 30 <;lays of receipt of an invoice the first
business day of each quarter, beginning July 1, 2006.
1
R:\agrmts\Masters\Miscagrt\rotary bus bench.#3
a. The first payment made by the City to Rotary, beginning in Fiscal Year
2006-07, shall include the first two quarterly installment payments (July 1, 2006 and October 1,
2006 in the sum of Six Thousand Dollars and No Cents ($6,000.00). The remaining third and
fourth installment payments (January 1, 2007 and April 1 , 2007) for Fiscal Year 2006-07, and all
subsequent lease payments thereafter, shall be invoiced on a quarterly basis by Rotary, as
identified in Section 4.
5. Term. The term of this Agreement shall commence as of July 1, 2006, and shall
continue for a term of three (3) years unless earlier terminated as hereafter provided. In no
event shall this Agreement be extended beyond June 30, 2009.
6. Termination
a. This Agreement may be terminated by City upon fifteen (15) days' notice
to Rotary if: (1) Rotary fails to provide satisfactory evidence of renewal or replacement of
comprehensive general liability insurance in accordance with this Agreement at least twenty
(20) days before the expiration date of the previous policy; or (2) if Rotary is in breach of any
material provision of this Agreement and fails to cure said breach within twenty (20) days of
written notice to Rotary of the breach.
b. City Manager may suspend this Agreement at any time upon finding that:
(1) the Rotary is in breach of a material term of this Agreement: and (2) said breach could cause
an immediate adverse affect upon the health or safety of members of the public.
c. If Rotary fails to maintain the Bus Benches as required by this
Agreement, City may take such action as is required to maintain the Bus Benches in the
condition required by this Agreement. In such event City shall deduct all costs incurred by the
City to provide such maintenance from the lease payment described in Section 3 of this
Agreement.
d. In addition to the above, the City may terminate this agreement without
cause with one year's notice. In the event the City is not able to provide one year's notice, the
City will pay Rotary the prorated portion of the remaining year.
7. Bus Bench Removal. Upon expiration or termination of this Agreement, Rotary
shall immediately remove all Bus Benches. If Rotary does not remove all Bus Benches within
thirty (30) days after notice to remove they shall be deemed abandoned and City shall have the
right to remove the remaining Bus Benches and dispose of them, in which event Rotary shall
pay all costs of removal and site restoration.
8. Insurance. Rotary shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damages to property which may arise from or
in connection with its work pursuant to this Agreement.
(1) Minimum SCODe of Insurance. Coverage shall be at least as broad as the
following coverages and any updated insurance industry standard policies:
(a) Insurance Services Office Commercial General Liability coverage
provided ISO-CGL Form No. CG 001 11 85 or 88.
(b) Insurance Services Office Business Auto Coverage form CA 0001
0692 covering Automobile Liability, code 1 (any auto). If Rotary owns no
automobiles, a non-owned auto endorsement to the General Liability
policy described above is acceptable.
2
R:\agnnts\Masters\Miscagrt\rotary bus bench.#3
(c) Worker's Compensation insurance as required by the State of
California and Employer's Liability Insurance.
(2) Minimum Limits of Insurance. Rotary shall maintain limits no less than:
(a) General Liability: $1,000,000 per occurrence for bodily injury,
personal injury and property damage. If Commercial General Liability
Insurance or other form with a general aggregate limit is used, either the
general aggregate limit shall apply separately to this project/location or
the general aggregate limit shall be twice the required occurrence limit.
The general liability policy shall include non-owned liability insurance.
(b) Automobile Liability: $1,000,000 per accident for bodily injury and
property damage.
(c) Employer's Liability: $1,000,000 per accident for bodily injury or
disease.
(3) Deductibles and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and approved by the City Manager.
(4) Other Insurance Provisions. The general liability and automobile liability
policies are to contain, or be endorsed to contain, the following provisions:
(a) The City, its officers, officials, employees and designated
volunteers are to be covered as insureds as respects: liability arising out
of activities performed by or on behalf of the Rotary; products and
completed operations of the Rotary; automobiles owned, leased, hired or
borrowed by the Rotary. The coverage shall contain no special limitations
on the scope of protection afforded to the City, its officers, officials,
employees or volunteers.
(b) For any claims related to this project, the Rotary's insurance
coverage shall be primary insurance as respects the City, its officers,
officials, employees and volunteers. Any insurance or self-insured
maintained by the City, its officers, officials, employees or volunteers shall
be excess of the Rotary's insurance and shall not contribute with it.
(c) Any failure to comply with reporting or other provisions of the
policies including breaches of warranties shall not affect coverage
provided to the City, its officers, officials, employees or volunteers.
(d) The Rotary's insurance shall apply separately to each insured
against whom claim is made or suit is brought, except with respect to the
limits of the insurer's liability.
(e) Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, cancelled by either
party, reduced in coverage or in limits except after thirty (30) days' prior
written notice by certified mail, return receipt requested, has been given
to the City.
(5) Acceotabilitv of Insurers. Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to
the City.
3
R:\agrmts\Masters\Miscagrt\rotary bus bench.#3
(6) Verification of Coveraae. Rotary shall furnish the City with original
endorsements effecting coverage required by this clause. The endorsements are
to be signed by a person authorized by that insurer to bind coverage on its
behalf. The endorsements are to be on forms provided by the City or ISO form
CG 20 10 11 85. All endorsements are to be received and approved by the City
before use commences. As an alternative to the City's forms, the Rotary's
insurer may provide complete, certified copies of all required insurance policies,
including endorsements affecting the coverage required by these specifications.
Rotary shall not be entitled to use the Premises until all required insurance
documents are on file with the Director of Finance.
(7) Failure to Comqlv with Insurance Reauirements. In the event the Rotary
fails to submit required documentation for insurance to the Director of Finance
within the times required by this Agreement or the Director of Finance receives
notice or is made aware of the termination of any required insurance policy, the
City Manager may immediately suspend this Agreement and shall cause a notice
of default to be issued to the Rotary.
9. Rotary Indemnification of City. Rotary agrees to defend, indemnify, protect
and hold harmless the City, its officers, officials, and employees from and against any and all
claims, demands, losses, defense costs or expenses, including attorney fees and expert witness
fees, or liability of any kind or nature which the City, its officers, agents and persons, or damage
to property arising out of the negligent or wrongful acts or omissions of Rotary, its officers,
employees, or agents arising out of or in any way related to the performance or non-
performance under this Agreement, excepting only liability attributable to the negligent or
wrongful conduct of the City.
10. Leaal Resoonsibilities. Rotary shall keep fully informed of all Federal, State
and local laws, regulations and ordinances that in any manner affect those employed by or in
any way affect or govern the performance of services pursuant to this Agreement. Rotary shall
at all times observe and comply with all such laws, regulations and ordinances.
11. Reoresentatives and Notices. City's Director of Public Works shall be the
representative of City for purposes of this Agreement and may issue all consents, approvals,
directives, or agreements on behalf of the City called for by this Agreement except as
otherwise expressly provided in this Agreement. The President of Rotary shall designate in
writing the representative of Rotary for purposes of coordinating Rotary's work under this
Agreement and to serve as Rotary's agent for obtaining compliance with the terms of this
Agreement and to serve as Rotary's agent for obtaining compliance with the terms of this
Agreement. Notices and written communications sent by one party to the other shall be
personally delivered or sent by certified or registered U.S. Mail, return receipt requested,
postage prepaid, or a reliable overnight delivery service, such as but not limited to Federal
Express, to the following address (or such other addresses as may be designated by notice
given in accordance with this paragraph):
4
R:\agrmts\Masters\Miscagrt\rotary bus bench.H3
If to City, to:
City of Temecula
Post Office Box 9033
43200 Business Park Drive
Temecula, CA 92589-9033
Attn: Director of Public Works
If to Rotary:
Temecula Sunrise Rotary Foundation
Attn: Jimmy Hsieh
clo Redhawk Enterprise
42410 Winchester Road
Temecula, CA 92590
Phone: (951) 296-2882
Notice shall be deemed received upon actual receipt of the notice or three (3) business days
following deposit in one of the approved transmission methods.
12. Indeoendent Contractor. Rotary is an independent contractor and not an
employee of the City.
13. Assianabilitv. Rotary shall not assign or transfer any interest in this Agreement
whether by assignment or novation, without prior written consent of the City Council. Any
purported assignment without such consent shall be void and without effect.
14. Governina Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of California.
15. Entire Apreement. This Agreement supersedes any and all other agreements,
permits or City approvals, either oral or in writing, between the parties hereto with respect to the
subject matter hereof and contains all of the covenants and agreements between the parties
hereto with respect to the subject matter hereof and contains all of the covenants and
agreements between the parties with respect to said matter, and each party this Agreement
acknowledges that no representation, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that any other agreement shall be effective only if executed in writing and
signed by both City and Rotary.
16. Third Party Riahts. No third party shall be deemed to have any rights
hereunder against any of the parties as a result of this Agreement.
17. Waiver of Breach. No breach of any provision of this Agreement can be waived
unless the waiver is in writing. Waiver of anyone breach of a provision shall not be deemed to
be a waiver of any other breach of the same or any other provision of this Agreement.
18. Attornev's Fees. Should any dispute under this Agreement lead to litigation, the
prevailing party in litigation shall be entitled to reasonable attorney's fees and litigation
expenses incurred with respect to the dispute and prosecution of the action.
5
R:\agrmts\Masters\Miscagrt\rotary bus bench.#3
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date and
year first above written.
TEMECULA SUNRISE ROTARY FOUNDATION,
A California non-profit corporation
Regis Duque, President
Marti Treckman, Secretary
CITY OF TEMECULA,
A municipal corporation
Ron Roberts, Mayor
Approved as to Form:
Peter M. Thorson, City Attorney
ATTEST:
Susan W. Jones, MMC, City Clerk
6
R:\agrmts\Masters\Miscagrt\rotary bus bench.H3
EXHIBIT A
APPROVED STYLE OF BUS BENCHES
7
R:\agrmts\Masters\Miscagrt\rotary bus bencb.#3
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ITEM NO. 13
I
I
Approvals
City Attorney
Director of Finance
City Manager
V
IJIL
9tJ
CITY OF TEMECULA
AGENDA REPORT
TO:
City ManagerlCity Council
FROM:
Herman D. Parker, Director of Community Services
DATE:
Junly 25, 2006
SUBJECT:
Library Furnishings Purchase
PREPARED BY:
Phyllis L. Ruse, Deputy Director of Community Services
Gus Papagolos, Fiscal Services Manager
RECOMMENDATION: That the City Council approve a purchase from GM Business Interiors
in the amount of $285,656 plus a 10% contingency for library furnishings and authorize the City
Manager to execute the purchase agreement.
BACKGROUND: On June 27, 2006, the City Council approved the purchase of library
furnishings for the public areas of the new Temecula Public Library. These items are provided by
firms specializing in adult and children's library study and lounge furniture. Additional furnishings are
needed for other areas within to library that are not provided by library furniture manufacturers.
The City of Temecula released a Request for Qualifications (RFQ) on January 18, 2006 to furniture
dealers experienced and competent in the design, delivery and installation of office furniture. The
RFQ was structured to select a firm that would be best qualified to meet the City's furnishings needs
for several City facilities. Six firms responded to the RFQ and participated in an interview process.
Two of the six firms were selected for a follow-on interview and tour of the company facilities.
During the tour of each facility, business practices, such as, shipping and receiving, delivery
confirmation and tracking, design and development and showroom displays were observed. This in-
depth selection process yielded GM Business Interiors as the most qualified firm to perform the task
of providing the remaining library furniture. This process is authorized by and complies with the
requirements of Temecula Municipal Code Section 3.28.245.
GM Business I nteriors has worked with staff and the library architects, LPA, to identify and select the
remaining furniture needed for the new Temecula Public Library. Furnishings to be provided by GM
Business Interiors include furniture for the Technology Homework Center, Young Adult Area,
Community Room, Grace Mellman Heritage Room, staff work and office area, and staff lounge. GM
Business I nteriors has worked with the library architects in an effort to select furnishings, colors and
finishes that will coordinate with the library furnishings previously specified and ordered through the
library furniture dealers.
FISCAL IMPACT:
Improvement Budget.
ATTACHMENTS:
Adequate funds are available in the Fiscal Year 2006-2007 Capital
Furniture Price Schedule
IOrder 10:
trEMECULA LIBRARY
G/M Business Interiors Quotation
~"
/. w
4G/.1 '
..~
I # 31162 I
IDate:
7/14/2006
BILL TO:
CITY OF TEMECULA
ATTN: ACCOUNTS PAYABLE
P,O, BOX 9033
TEMECULA
HEIDI SCHRADER
2658
SHIP TO:
CITY OF TEMECULA
43200 BUSINESS PARK DRIVE
P.O. BOX 9033
TEMECULA
CA
92589
CA 92589
Phone: (951)551-5405
Fax: (951)694-6499
GUS PAPAGOLOS
Phone: (951)693-3944
Fax: (951)694-6479
I acknowledge that I have inspected color samples, faprics and finishes specified for the products included in this order. I am
satisfied that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is
non-returnable. . Quotation is valid for 60 days'
Approved by:
Signature
Print Name
Date
I Product Counts:
Systems 1 Files 0
Desk Units 0 Chairs 0
Tables 0 Ancillary 0
Scope:
QUOTE FOR 3 ETHOSPACE WORKSTATIONS
FOR: PHYLLIS RUSE TEMECULA LIBRARY
SCOPE OF WORK:
1) GIM TO RECEIVE AND INSPECT
2) GIM TO DELIVER AND INSTALL
3) PLEASE CONTACT_PHYLLIS RUSE BEFORE DELIVERY.
BOM .. A ETHO YSTEMS
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ext
1 HERMAN MILLER LOT WH 38,187,00 38,187,00 12,103.47 12,103.47
3 ETHOSPACE WORKSTATIONS Req Date Non-Tax Install Taxable Install Freight Design Fee
COSS CONTRACT .00 .00 .00 .00
o Sales Tax Exempt
Account Executive: Meagan Boen(mboen@gmbi.net)
AMA: Naomi Groener! (ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
Project DesignerAdrian Alforque
Page: 1 of 2
Fax: 951-684-0837 or 909-884-1217
Ship to:
80M -- 8 F ORAGE
Qty Manufacturer
1 MERIDIAN
Model #
LOT
List
4,851.00
List Ext
4,851.00
MOBILE PEDS
Req Date
Non-Tax Install Taxable Install
.00 .00
I 0 Sales Tax Exempt
Product Subtotal:
Systems Installation (Taxable)
Freight (Taxable)
Delivery and Install (Non-Taxable)
GIM Design Services (Non-Taxable)
Taxable Subtotal
Non-Taxable Subtotal
Sales Tax:
Total:
Account Executive: Meagan Boen(mboen@gmbi,net)
AMA: Naomi Groenert (ngroenert@gmbi.nel)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
Sell
2,376.99
Freight
,00
$14,480.46
$0.00
$0.00
$0.00
$0.00
$14,480.46
$0.00
$1,122.24
$15,602.70
Sell Ex!
2,376,99
Design Fee
.00
Project DesignerAdrian Allorque
Page: 2 012
Fax: 951-684-0837 or 909-884-1217
10rder ID:
IrEMECULA LIBRARY
G/M Business Interiors Quotation
~'.
/. f
i:G/-1 "
1# 31378 I
IDate:
7/14/2006
.,~~
BILL TO:
CITY OF TEMECULA
ATTN: ACCOUNTS PAYABLE
P,O. BOX 9033
TEMECULA
PHYLLIS RUSE
2658
SHIP TO:
CITY OF TEMECULA
43200 BUSINESS PARK DRIVE
P.O, BOX 9033
TEMECULA
CA
92589
CA 92589
Phone: (951 )694-6480
Fax: (951)694-6488
PHYLLIS RUSE
Phone: (951)694-6480
Fax: (951)694-6488
I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included in this order. I am
satisfied that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is
non-returnable. * Quotation is valid for 60 days *
Approved by:
Signature
Print Name
Date
I Product Counts:
Systems 1 Files 0
Desk Units 0 Chairs 0
Tables 0 Ancillary 0
Scope:
QUOTE FOR ETHOSPACE
FOR: TEMECULA LIBRARY
SCOPE OF WORK:
1) G/M TO RECEIVE AND INSPECT
2) GIM TO DELIVER AND INSTALL
3) PLEASE CONTACT_PHYLLlS_ RUSE_ BEFORE DELIVERY.
BOM--A ETHOS PACE SYSTEMS
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ex!
1 HERMAN MILLER LOT 19,615.00 19,615.00 6,246.10 6,246.10
3 ETHOSPACE WALL STRIP OFFICE Req Date Non-Tax Install Taxable Install Freight Design Fee
cess .00 .00 ,00 .00
I 0 Sales Tax Exempt
Account Executive: Meagan Boen(mboen@gmbi.nel)
AMA: Naomi Groener! (ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
Project Designer:Tony Dang
Page: 1 of 2
Fax: 951-684-0837 or 909-884-1217
BOM"" B PEDESTALS STORAGE
Qty Manufacturer
1 MERIDIAN
Model #
LOT
Ship to:
WH
List
2,695.00
List Ext
2,695.00
MOBILE PEDESTALS WI CUSHION TOP
Req Date
Non-Tax Install Taxable Install
.00 .00
I 0 Sales Tax Exempt
Product Subtotal:
Systems Installation (Taxable)
Freight (Taxable)
Delivery and Install (Non-Taxable)
GIM Design Services (Non-Taxable)
Taxable Subtotal
Non-Taxable Subtotal
Sales Tax:
Total:
Account Executive: Meagan Boen(mboen@gmbi.net)
AMA: Naomi Groener! (ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686~6583
Sell
1,271.60
Freight
.00
Sell Ex!
1,271.60
Design Fee
.00
$7,517.70
$0.00
$0.00
$0.00
$0.00
$7,517.70
$0.00
$582.62
$8,100.32
Project Designer:Tony Dang
Page: 2 012
Fax: 951-684-0837 or 909-884-1217
G/M Business Interiors Quotation
IOrder ID:
IcITY OF TEMECULA
.~,.
jGff
I # 31380 I
IDate:
7/14/2006
.""'ItilJt
BILL TO:
CITY OF TEMECULA
ATTN: ACCOUNTS PAYABLE
P.O. BOX 9033
TEMECULA
PHYLLIS RUSE
2658
SHIP TO:
CITY OF TEMECULA
43200 BUSINESS PARK DRIVE
P.O. BOX 9033
TEMECULA
CA
92589
CA 92589
Phone: (951)694-6480
Fax: (951)694-6488
PHYLLIS RUSE
Phone: (951)694-6480
Fax: (951)694-6488
I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included in this order. I am
satisfied that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is
non-returnable, . Quotation is valid for 60 days.
Approved by:
Signature
Print Name
Date
Product Counts:
Systems
Desk Units
Tables
o Files
1 Chairs
o Ancillary
o
o
o
Scope:
QUOTE FOR GUNLOCKE
FOR:CITY OF TEMECULA
SCOPE OF WORK:
1) GIM TO RECEIVE AND INSPECT
2) G/M TO DELIVER AND INSTALL
3) PLEASE CONTACT PHYLLIS RUSE_BEFORE DELIVERY.
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ext
1 GUNLQCKE LOT 14,143.00 14,143.00 S,643.06 5,643.06
GUNLOCKE CASEGOODS AND 1 EA BOOKCASE I Req Date Non-Tax Install Taxable Install Freight Design Fee
BRANCH OFFICE # 124 811.00 .00 .00 .00
I 0 Sales Tax Exempt
Account Executive: Meagan Boen(mboen@gmbi.net)
AMA: Naomi Groener! (ngroenert@gmbi.net)
Tel: 951-684-0870 0.909-884-1863 Toll Free: 800-686-6583
Project Designer:
Paqe: 1 of2
Fax: 951-684-0837 or 909-884-1217
Product Subtotal:
Systems Installation (Taxable)
Freight (Taxable)
Delivery and Install (Non-Taxable)
GIM Design Services (Non-Taxable)
Taxable Subtotal
Non-Taxable Subtotal
Sales Tax:
Total:
Account Executive: Meagan Boen(mboen@gmbi,net)
AMA: Naomi Groenert (ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
$5,643.06
$0.00
$0.00
$811.00
$0.00
$5,643.06
$811.00
$437.34
$6,891.39
Project Designer:
Page: 2 of 2
Fax: 951-684-0837 or 909-884-1217
IOrder ID:
IcITY OF TEMECULA LIBRARY
G/M Business Interiors Quotation
.~~
gGtfi'
.~
.,("'*~
1# 31693 I
IDate:
7/14/2006
BILL TO:
CITY OF TEMECULA
ATTN: ACCOUNTS PAYABLE
P.O. BOX 9033
TEMECULA
PHYLLIS RUSE
2658
SHIP TO:
CITY OF TEMECULA
43200 BUSINESS PARK DRIVE
P.O. BOX 9033
TEMECULA
CA
92589
CA 92589
Phone: (951)694-6480
Fax: (951)694-6488
PHYLLIS RUSE
Phone: (951)694-6480
Fax: (951)694-6488
I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included in this order. I am
satisfied that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is
non-returnable. . Quotation is valid for 60 days'
Approved by:
Signature
Print Name
Date
I Product Counts:
Systems 1 Files 0
Desk Units 0 Chairs 0
Tables 0 Ancillary 0
Scope:
QUOTE FOR ETHOSPACE
FOR: PHYLLIS RUSE
SCOPE OF WORK:
1) GIM TO RECEIVE AND INSPECT
2) GIM TO DELIVER AND INSTALL
3) PLEASE CONTACT_PHYLLIS RUSE BEFORE DELIVERY.
80M -- A ETHOSPACE SYSTEMS
Qty Manufacturer
1 HERMAN MILLER
Model #
LOT
Ship to:
WH
List
S,085.00
List Ext
5,085.00
Sell
1,600.15
Freight
.00
Sell Ex!
1,600.15
Design Fee
.00
WALL STRIPS WI RAILS,TACKS,AND MARKERBOARD
Req Date
Non-Tax Install Taxable Install
.00 .00
o Sales Tax Exempt
Account Executive: Meagan Boen (mboen@gmbl.net)
AMA: Naomi Groenert (ngroenert@gmbl.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
Project Designer:
Page: 1 of 2
Fax: 951-684-0837 or 909-884-1217
Product Subtotal:
Systems Installation (Taxable)
Freight (Taxable)
Delivery and Install (Non-Taxable)
GIM Design Services (Non-Taxable)
Taxable Subtotal
Non-Taxable Subtotal
Sales Tax:
Total:
Account Executive: Meagan Boen(mboen@gmbl.net)
AMA: Naomi Groenert{ngroenert@gmbl.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
$1,600.15
$0.00
$0.00
$0.00
$0.00
$1,600.15
$0.00
$124.01
$1,724.16
Project Designer:
PaQe: 2 of 2
Fax: 951-684-0837 or 909-884-1217
G/M Business Interiors Quotation
I # 31400 I
IOrder ID:
PHYLLIS RUSE LIBRARY
~.
G/. r
i 'I'~I"
.Iii
.
.....~
IDate:
7/14/2006
BILL TO:
CITY OF TEMECULA
ATTN: ACCOUNTS PAYABLE
P.O. BOX 9033
TEMECULA
PHYLLIS RUSE
2658
SHIP TO:
CITY OF TEMECULA
43200 BUSINESS PARK DRIVE
P.O. BOX 9033
TEMECULA
CA
92589
CA 92589
Phone: (951)694-6480
Fax: (951)694-6488
PHYLLIS RUSE
Phone: (951)694-6480
Fax: (951)694-6488
I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included in this order, I am
satisfied that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is
non-returnable. . Quotation is valid for 60 days'
Approved by:
Signature
Print Name
Date
I Product Counts:
Systems 0 Fiies 0
Desk Units 0 Chairs 0
Tables 0 Ancillary 1
Scope:
QUOTE FOR VARIOUS MANUFACTURERS' PRODUCT PER REQUESTED SPECIFICATIONS SHEET FROM LPA
ALL PRODUCT HAS BEEN CATEGORIZED BY MANUFACTURER (SEE ATTACHED BILL OF MATERIALS)
....... FABRIC, FINISHES, QUANTITIES, AND MISCELLANEOUS FURNITURE OPTIONS MUST BE VERIFIED AND
APPROVED BEFORE THIS QUOTE CAN BE ORDERED .......
FOR: CITY OF TEMECULA LIBRARY -ATTN: PHYLLIS RUSE
SCOPE:
1) GM RESEARCHED, SPECIFIED, PRICED ALL PRODUCT FROM LPA SPECIFICATION SHEETS
2) QUOTE IS FOR PRODUCT ONLY, PLEASE SEE QUOTE# 30317 FOR DELlVERYIINSTALLATION & DESIGN
CHARGES
3) GM TO ORDER UPON FINAL APPROVAL OF ALL OPTIONS AND RECEIPT OF CUSTOMER PURCHASE
ORDER
4) PLEASE CONTACT MEAGAN BOEN IF YOU HAVE ANY QUESTIONS
BOM -- A SEATING
Qty Manufacturer
1 AGI
Model #
LOT
Ship to:
WH
List
7,590.00
List Ext
7,590.00
Sell
4,269.38
Freight
.00
Sell Ex!
4,269,38
(6) EA' AGI TEA CUP LOUNGE CHAIR WIWOOD ARMS COM FAS
SEA T/BACK OESIGNTEX TINOS 2548-603 PLUM
OUTSIDE FRAME COM MAHARAM PARLAY 464150-010 INDIGO
see ATTACHEO.BILL OF MATERIALS
Req Date Non-Tax Install Taxablelnstall
.00 ,00
Design Fee
.00
I D Sales Tax Exempt I
Account Executive: Meagan Boen (mboen@gmbl.net)
AMA: Naomi Groenert(ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
Project Designer:
Page: 1 016
Fax: 951-684-0837 or 909-884-1217
BOM -- B SEATING AND TABLES
Oty Manufacturer Model # Ship to: List List Ext Sell Sell Ex!
1 ARCADIA LOT WH 17,694,00 17,694.00 9,554.76 9,554.76
(4) EA SERAFINA ARMLESS CHAIR Req Date Non-Tax Install Taxable Install Freight Design Fee
(11) EA TOAD STOOLS .00 ,00 .00 .00
(2) EA ARIA ROUND END TABLES
SEE ATTACHED BILL OF MATERIALS
o Sales Tax Exempt
BOM -- C COM UP
Ship to: List List Ext Sell Sell Ex!
WH ,00 .00 6,003.20 6,003,20
Req Date Non-Tax Install Taxable Install Freight Design Fee
.00 .00 ,00 .00
I 0 Sales Tax Exempt
Qty Manufacturer
1 BERNHARDT
ModeJ #
LOT
(696 Y~S) CORNWALL FABRIC FOR DAVID EDWARDS
FUNDAMENTAL FABRIC FOR JOFCO PORTRAIT TIME-CHESTNUT
FOR DAVID EDWARDS ELLINGTON BENCH
see ATTACHED BILL OF MATERIALS
BOM--D TABLES
Qty Manufacturer Model #
1 CANAM WOOD SOLUTIONl LOT
Ship to:
WH
List
708.00
List Ext
708.00
(4) EA CUSTOM WOOD TABLE
SEE ATTACHED BILL OF MATERIALS
Req Date
Non-Tax Install Taxable Install
.00 .00
I 0 Sales Tax Exempt _
Sell
3,000.00
Freight
.00
Sell Ex!
3,000,00
Design Fee
,00
BOM -- E SEATING
Qty Manufacturer
1 CAROliNA FURNITURE
Model #
LOT
Ship to:
WH
List
1,267,91
List Ext
1,267.91
(1) EA RETROSPECT LOVESEA T BENCH W/CHROME FEET COM:
ARCHITEX- DAZZLE KIWI
SEE ATTACHED BILL OF MATERIALS
Req Date
Non-Tax Install Taxable Install
,00 .00
I 0 Sales Tax Exempt
Sell
676,28
Freight
.00
Sell Ex!
676.28
Design Fee
,00
BOM -- F SEATING
Oty Manufacturer Model # Ship to: List List Ext Sell Sell Ex!
1 DAVID EDWARDS LOT WH 16,577.00 16,577.00 9,480.35 9,480.35
6)EA 2 FLY TIGHT SEAT CHAIR Req Date Non-Tax Install Taxable Install Freight Design Fee
2)EA TABLE TRAYS FOR MODEL #63777 ,00 .00 .00 .00
3)EA ENCORE BENCH
2 EA) ELLlNGTION OVAL BENCH WITRAY 42'W
JEE ATTACHED BILL OF MATERIALS o Sales Tax Exempt
BOM -- G ANCILLARY
Qty Manufacturer
1 EGAN TEAMBOARD
Model #
LOT
Ship to:
WH
List
6,660.00
List Ext
6,660.00
(1) EA TACKBOARD WIMETAL FRAME 36" X 48"
(1) EA TACKBOARD WIMETAL FRAME 72" X 48"
(1) EA TACKBOARD W/METAL FRAME 96" X 48"
(5 EA) MAGNETIC WHITE BOARD CHERRY FRAME 60' W X 48"H
(1 EA) EGAN EVS LINKED WHITEBOARD 32"W X 48"H
(1 EA) EGAN EVS LINKED TACKBOARD 32'W X 48"H
SEE ATTACHED BILL OF MATERIALS
Req Date Non-Tax Install Taxable Install
.00 .00
o Sales Tax Exempt
Account Executive: Meagan Boen(mboen@gmbi,net)
AMA: Naomi Groener! (ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583.
Sell
5,394,60
Freight
.00
Sell Ex!
5,394.60
Design Fee
.00
Project Designer:
PaQe: 2 of 6
Fax: 951-684-0837 or 909-884-1217
Model #
LOT
80M n H LATERAL FILE/S
List List Ext Sell Sell Ex!
28,440.00 28,440.00 16,637.40 16,637,40
Non-Tax Install Taxable Install Freight Design Fee
.00 .00 .00 .00
Qty Manufacturer
1 FIREKING INTL
Ship to:
WH
I Req Date
I 0 Sales ~ax Exempt
(6) EA 3 DRAWER LATERAL FILE 44"W, COLOR: CHAMPAGNE
SEE ATTACHED BILL OF MATERIALS
80M --I SEATING
Qty Manufacturer
1 GUNLOCKE
Model #
LOT
Ship to:
WH
List
38,851.00
List Ext
38,851.00
(4) EA RAFFAELLA CHAIR, WOOD BACK, OPEN ARM UPHOL SEAT:
COM-MOMENTUM~UICY-1NFO
(1) EA MEDLEY 42" ROUND CONFERENCE TABLE
SEE ATTACHED BILL OF MATERIALS
Req Date
Non-Tax Install Taxable Install
.00 ,00
I 0 Sales Tax Exempt I
Sell
2,020.73
Freight
,00
Sell Ex!
2,020.73
Design Fee
.00
Ship to:
WH
80M.. J CONFERENCE FURNITURE
Qty Manufacturer
1 GEIGER (HMI)
Model #
LOT
List
17,000,00
List Ext
17,000.00
(1) EA 12' CONFERENCE TABLE-RACETRACK 42" X 144"
Req Date
Non-Tax Install Taxable Install
.00 .00
I 0 Sales Tax Exempt I
Sell
10,092.90
Freight
.00
Sell Ex!
10,092.90
Design Fee
.00
80M n K SEATING
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ex!
1 JOFCO UMT9022C326C10 WH 21,792.00 21,792.00 11,331.84 11,331.84
(12) EA PORTRAIT MIDBACK SWIVEL CHAIR WITH BUTTOM & Req Date Non-Tax Install Taxable Install Freight Design Fee
REVERSE DIAMOND DETAIL .00 .00 .00 .00
COM-BERNHARDT FUNDAMENTAL 3105-202
SEE ATTACHED BILL OF MATERIALS
o Sales Tax Exempt
, .
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ex!
1 HOLGA LOT WH 67,766.00 67,766.00 34,221.83 34,221,83
(4) EA METAL SHELVING 42" W X 18"0 Req Date Non-Tax Install Taxable Install Freight Design Fee
(10) EA METAL SHELVING 36''W X 18"D .00 .00 .00 .00
SEE ATTACHED BILL OF MATERIALS
I 0 Sales Tax Exempt
Ship to:
WH
80M -- M SEATING
Qty Manufacturer
1 H8F
Model #
LOT
List
9,754.10
List Ext
9,754.10
(2) EA HUTTON COLLECTION CHART ROUND END TABLE
W/INTEGRA TED LAMPS, SATIN PEWTER FEET
HUTTON COLLECTION CHART SQUARE END TABLE WI
INTEGRATED LAMPS, SATIN PEWTER FEET
SEE ATTACHED BILL OF MATERIALS
Req Date Non-Tax Install Taxable Install
.00 .00
o Sales Tax Exempt I
Account Executive: Meagan Boen(mboen@gmbi.net)
AMA: Naomi Groenert(ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Tall Free: 800-686-6583
Sell
5,486.68
Freight
.00
Sell Ex!
5,486.68
Design Fee
.00
Project Designer:
PaQe: 3 of 6
Fax: 951-684-0837 or 909-884-1217
BOM -- N STORAGE C
Qty Manufacturer
1 HERMAN MillER
Model #
lOT
Ship to:
WH
List
93,407.00
List Ext
93,407.00
{5} EA 36" W STORAGE CABINET-5 SHELF W/LAM TOP NEVAMAR Req Date
BLOSSOM CHERRY
3) EA 36"W STORAGE CABINET-3 SHELF
6) EA 4 DR 36" W LATERAL FILE
2) EA 4 DRAWER 42" W LATERAL FILE 0 Sales Tax Exempt
1) EA 2 DRAWER 36" W LATERAL FILE
5) EA CL T TABLES 36" SQUARE BREAK ROOM
4 ) EA CAPER GUEST CHAIRS COLOR: EVERGREEN
11) EA CAPER STACK CHAIRS COLOR: GRAPHITE
5) EA EQUA STOOLS W/ARMS
4) EA EQUA STOOLS WITHOUT ARMS
25) EA MULTI CAPER COLOR: CITRON
12) EA CAPER STACK CHAIRS: COLOR CITRON
34) EA MULTI CAPER COLOR: EVERGREEN
19) EA MIRRA CHAIRS COLOR: 3Q14
Non-Tax Install Taxable Install
.00 ,00
Sell
43,929.19
Freight
.00
Sell Ext
43,929.19
Design Fee
.00
BOM--O
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ext
1 HON COMPANY lOT WH 1,177,00 1,177.00 553.19 553.19
(1) EA UTILITY TABLE 24 X 72 Req Date Non-Tax Install Taxable Install Freight Design Fee
(1) EA AUDIO VISUAL CART ,00 ,00 .00 ,00
SEE ATTACHED BILL OF MATERIALS
I 0 Sales Tax Exempt I
80M -- P SEATING
Qty Manufacturer
1 KI KRUEGER INTl
Model #
lOT
Ship to:
WH
I Req Date
I 0 Sales Tax Exempt I
List List Ext '
.00 ,00
Non-Tax Install Taxable Install
.00 .00
(206) EA PERRY CHAIRS: MARINE TEAL
(8) EA PERRY CHAIR DOLLY
SEE ATTACHED BILL OF MATERIALS
Sell
14,698.00
Freight
.00
Sell Ext
14,698,00
Design Fee
.00
BOM -- Q ANCillARY
Qty Manufacturer
1 MAGNUSON GROUP
Model #
LOT
Ship to:
WH
List
3,166.00
List Ext
3,166.00
(2) EA MAGNUSON DISPLAY RACK
(2) EA MAGNUSON DISPLAY RACK WALL MOUNTED
SEE ATTACHED BILL OF MATERIALS
Req Date
Non-Tax Install Taxable Install
.00 .00
I 0 Sales Tax Exempt .
Sell
2,564.46
Freight
,00
Sell Ext
2,564.46
Design Fee
.00
80M -- R FILES & STORAGE
Qty Manufacturer
1 MAYlINE GROUP
Model #
lOT
Ship to:
WH
Req Date
List
5,880.00
List Ext
5,880.00
Non-Tax Install Taxable Install
.00 .00
(3) EA FLAT FILES 30" X 42" SHEET SIZE
SEE ATTACHED BILL OF MATERIALS
I 0 Sales Tax Exempt
Sell
3,675.00
Freight
.00
SellExt
3,675.00
Design Fee
,00
BOM -- S SEATING
Qty Manufacturer Model #
1 NEMSCHOFF HEAL THCARI lOT
Ship to:
WH
List
10,726.00
List Ext
10,726.00
(2) EA OLIVER RECLINER WALL SAVER 34W X 33~112166-112D X
40-1*4H COM: HMI SQUARE PEG
(2) EA OLIVER RECLINER WfWOOD LEGS
34W X 34D164DX40114H COM: HMI SQUARE PEG
SEE ATTACHED BILL OF MATERIALS
Req Date Non-Tax Install Taxable Install
,00 ,00
I 0 Sales Tax Exempt I
Account Executive: Meagan Boen(mboen@gmbi.net)
AMA: Naomi Groenert(ngroenerl@gmbl.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
Sell
7,293,68
Freight
.00
Sell Ext
7,293,68
Design Fee
.00
Project Designer:
Page: 4 of 6
Fax: 951-684-0837 or 909-884-1217
BOM -- T ANCILLARY
Ship!o: List List Ext Sell Sell Ex!
WH 1,623,00 1,623.00 941.34 941.34
Req Date Non-Tax Install Taxable Install Freight Design Fee
,00 .00 .00 .00
I 0 Sales Tax Exempt I
Qty Manufacturer
1 PETER PEPPER
Model #
LOT
(9) EA MODEL# 363 CLOCK
(1) EA MAGAZINE RACK 3-ZIG ZAG POCKETS ON EACH SIDE 14"W
X 57"H X 120
SEE ATTACHED BILL OF MATERIALS
BOM -- U MONITOR ARMS
Oty Manufacturer
1 HUMANSCALE
Model #
LOT
Ship to:
WH
List
28,545.00
List Ext
28,545,00
(79) EA STATIONARY FIXED MONITOR ARM
SeE ATTACHED BILL OF MATERIALS
Req Date
Non-Tax Install Taxable Install
.00 .00
o Sales Tax Exempt I
Sell
14,843.40
Freight
.00
Sell Ex!
14,843.40
Design Fee
.00
BOM--V
Oty Manufacturer
1 HERMAN MILLER
Mode! # Ship 10:
COMPUTER TABLES WH
List
,00
ListExt
.00
(12) EA COMPUTER TABLE 30 X 72 LAMIANTE: WHEAT FIBER
LAMINTE
Req Date
Non-Tax Install Taxable Install
.00 .00
I 0 Sales Tax Exempt
Sell
6,600.00
Freight
.00
Sell Ex!
6,600.00
Design Fee
.00
BOM .. W COM UPHOLSTERY
Qty Manufacturer Model # Ship to: List List Ext Sell Sell Ex!
1 DESIGN TEX FABRIC LOT WH .00 .00 1,040.00 1,040.00
18 YAROS FOR AGI CHAIRS Req Date Non-Tax Install Taxable Install Freight Design Fee
SEE ATTACHED BILL OF MATERIALS .00 .00 ,00 .00
I 0 Sales Tax Exempt
BOM -- X ANCILLARY
Qty Manufacturer
1 SPECIAL MADE
Model #
CONTINGENCY
Ship 10:
WH
List
.00
List Ext
.00
CONl;INGENCY PENDING FINAL APPROVAL OF FABRIC, FINISHES, Req Date
QUANTITIES, AND MISC. OPTIONS
Non-Tax Install Taxable Install
.00 ,00
I 0 Sales Tax Exempt
Sell
10,000.00
Freight
,00
Sell Ex!
10,000.00
Design Fee
.00
BOM -- Y COM UPHOLSTERY
Ship to: List List Ext Sell Sell Ex!
WH .00 .00 1,310,00 1,310.00
Req Date Non-Tax Install Taxable Install Freight Design Fee
.00 .00 .00 .00
I 0 Sales Tax Exempt
Qty Manufacturer
1 MAHARAM
Model #
LOT
24 YD COM FABRIC 464150 FOR ARCADIA SARAFINA ARMLESS
CHAIR
2 YD COM #464710 FOR DAVID EDWARDS
BOM -- Z FILES & STORAGE
Ship 10: List ListExt Sell Sell Ex!
WH 21,015.00 21,015,00 9,497.58 9,497.58
Req Date Non-Tax Install Taxable Install Freight Design Fee
.00 .00 .00 .00
o Sales Tax Exempt
Qty Manufacturer
1 MERIDIAN
Model #
LOT
(9) EA MERIDIAN LATERAL FILES
(3) EA MERIDIAN LATERAL FILE TOPS ONLY
(8) EA MERIDIAN STORAGE CABINET
Account Executive: Meagan Boen(mboen@gmbl.net)
AMA: Naomi Groenert (ngroenert@gmbl.net)
Tel: 951-684-0870 or 909-884-1863 TOil Free: 800-686-6583
Project Designer:
Page: 5 of 6
Fax: 951-684-0837 or 909-884-1217
Product Subtotal:
Systems Installation (Taxable)
Freight (Taxable)
Delivery and Install (Non-Taxable)
GIM Design Services (Non-Taxable)
Taxable Subtotal
Non-Taxable Subtotal
Sales Tax:
Total:
Account Executive: Meagan Boen(mboen@gmbi.net)
AMA: Naomi Groenert(ngroenert@gmbi.net)
Tel: 951-684-0870 or 909-884-1863 Toll Free: 800-686-6583
$235,115.78
$0.00
$0.00
$0.00
$0.00
$235,115.78
$0.00
$18,221.47
$253,337.26
Project Designer:
Page: 6 016
Fax: 951-684-0837.or 909-884-1217
Ii
-
I.
ITEM NO. 14
I
I
Approvals
City Attorney
Director of Finance
City Manager
~
/JIZ
~
CITY OF TEMECULA
AGENDA REPORT
TO:
City ManagerlCity Council
FROM:
Tim Thorson, Director of Information Systems
DATE:
July 25, 2006
SUBJECT:
AccelalPermits Plus Maintenance Agreement
RECOMMENDATION: That the City Council authorize the purchase of the annual maintenance
support for the following AccelalPermits Plus Applications: Permits Plus Base, Client Server,
Workflow, and Wireless Modules for the total amount of $30,310.97.
DISCUSSION: The City has been using Accela for over ten years to centralize and
automate its land and permit management activities. With the addition of Accela Wireless, the City
provides its inspection teams with mobile technology to shift daily tasks from the office to the field.
The Permits Plus Application suite is a Windows-based environment that interacts with Microsoft
SOL databases and complies with state and federal regulations. This product is a proprietary
application and may only be obtained from Accela, Inc.
FISCAL IMPACT: $30,310.97 has been budgeted in the 2006-07 Fiscal Year Budget
for the Information Systems Internal Services fund.
ATTACHMENTS:
AccelalPermits Plus Software Maintenance Agreement
PERMITS PLUS@ MAINTENANCE AGREEMENT
1. Parties
VENDOR
Accela, Inc.
1731 West Walnut Avenue
Visalia, California 93277
Attention: Eddie Ausherman
T: 559.627.1959
F: 559.627.4906
e-Mail: eausherman@accela.com
CUSTOMER
City ofTemecula, CA
PO Box 9033
Temecula, CA 92589-9033
Attention: Tim Thorson
T:
F:
e-Mail:
This Maintenance Agreement ("Agreement") is intended for the exclusive benefit of the Parties; nothing
herein shall be construed to create any benefits, rights, or responsibilities in any third parties.
2. Initial and Renewal Terms
2.1 Initial Term This Agreement is effective on the effective date of the License and Services
Agreement between the Parties and continues for a period of one (I) year.
2.2 Renewal Term If Customer is eligible to renew its maintenance coverage after expiration of the
Initial Term, Vendor will provide the applicable policy terms and conditions and invoice Customer
for the renewal term no later than thirty (30) days prior to the expiration of said term; Customer must
pay the applicable maintenance fees no later than the first day after the expiration of the Initial Term
("Renewal Date") to assent to the renewal terms and conditions and to continue its maintenance
coverage.
2.3 Fees Maintenance fees are fully due and payable on the Renewal Date and are not refundable in
whole or in part for any reason, including but not limited to any cancellation or termination of this
Agreement.
2.4 Continuity of Maintenance Should Customer fail to renew its maintenance coverage or pay the
applicable fees, Vendor reserves the right to withhold all support. If Customer resumes maintenance
coverage after one or more periods without such coverage, it must remit all maintenance fees
attributable to the period(s) without coverage, as such fees are calculated based upon pricing in
effect at he time of resumption of maintenance coverage.
3. Scope of Maintenance Maintenance encompasses both advisory and remedial support to ensure that the
operation of the covered software products does not materially differ from its documented specifications.
3.1 Designated Contacts Customer may appoint no more than three (3) Designated Contacts amongst its
employees; Vendor may require that Customer's Designated Contacts complete certain training
requirements or otherwise demonstrate a specified degree of product skill at the start of or during the
term of this Agreement. Support is available to Customer only through its Designated Contacts.
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Maintenance Agreement Version 4,la
Page 1
3.2 Suoport Methods
3.2.1 Teleohone Supvort Designated Contacts will receive a telephone number to contact
Vendor's live technical support facilities, which are available Monday through Friday from
6:00 a.m. until 5:00 p.m. Pacific Time, excluding Vendor's observed holidays.
3.2.2 Electronic Suooort Designated Contacts may submit routine or non-critical support requests
via electronic mail; Vendor will address e-mailed requests during its regular business hours.
Software updates and other technical product information may be found in Vendor's
electronic technical databases, which are continuously available.
3.2.3 Remote and On-Site Assistance When required to properly resolve a service request, Vendor
will provide remote assistance to Customer, provided Customer has established an approved
remote communications environment between itself and Vendor. Although Customer may
propose an alternative means of remote communications for consideration by Vendor, the
following environment has been pre-approved:
a) WebExTM Meeting Center.
If Customer has not established an approved remote communications environment between
itself and Vendor, or if Customer does not wish for Vendor to resolve its service requests
remotely, Vendor will provide on-site assistance to Customer. Such assistance will be
provided on a time-and-materials basis at Vendor's then-current hourly consulting rates; in
addition to these amounts, Customer will reimburse Vendor for reasonable airfare, lodging,
rental transportation, meals, and other miscellaneous expenses as such charges accrue.
Customer will provide electronic and/or physical access to its network environment as
required for Vendor to address Customer's service requests. If security restrictions affect
such access, some maintenance services may be unavailable to Customer.
3.3 Software Uodates Customer is entitled to receive revisions of and enhancements to its covered
software products at no cost. However, depending on the nature of the update, implementation may
require significant work; to the extent Customer elects to have Vendor perform implementation-
related tasks, such additional servict:s will be provided at Vendor's then-current rates. New and
additional applications and modules may be released and sold separately by Vendor during the
maintenance term; such applications and modules are not covered by this Agreement.
3.4 Request Resolution A support request is deemed "resolved" when Customer:
a) Receives information which resolves the request;
b) Learns how to obtain one or more software patches which will resolve the request or is
informed that the request has been resolved in a subsequently-released product;
c) Is informed that the request cannot be reproduced in Vendor's support environment;
d) Is informed that a product, condition, or circumstance not supported under this Agreement is
the basis of the request; or
e) Is informed, after notification that the request has been assigned to an engineering group, of
Vendor's engineering response.
Maintcnance Agreement Version 4.1a
Page 2
3.5 Unresolved Reauests Vendor may make repeated efforts within a reasonable time period to resolve
service requests. When a service request cannot be resolved as provided herein, Customer's
exclusive remedy is a refund of the maintenance fees paid for the defective or non-conforming
software product(s) pursuant to this Agreement.
3.6 Exclusions The following are not covered by this Agreement, but may be separately available at
rates and on terms which may vary from those described herein:
a) Services required due to misuse of the Vendor-provided software products;
b) Services required due to software corrections, customizations, or modifications not
developed or authorized by Vendor;
c) Services required to be performed outside of Vendor's usual working hours;
d) Services required due to external causes including but not limited to Customer's use of
software or hardware not authorized by Vendor; and
e) Services relating to issues other than the maintenance of Customer's existing implementation
and configuration of Vendor's software products, including but not limited to enhancing or
adapting the products for specific operating environments and supporting Customer's
computer hardware.
3.7 Legacv Releases Vendor offers maintenance support for the current release of each of its software
applications and for the release immediately preceding the current release; all other releases are
deemed "legacy" releases. Vendor will respond to service requests concerning legacy releases only
using currently-available database information. Support requiring additional research, engineering-
level support, or coding or programming by Vendor may be separately available at rates and on
terms which may vary from those described herein.
4. Other Terms and Conditions
4.1 Ownership The remedial methods, software updates, and product information provided or available
to Customer pursuant to this Agreement are protected under copyright, trade secret, and other laws
of the United States and the individual states and by international treaty provisions; Vendor waives
none of its rights under these various laws. Vendor retains full ownership in the above items and
grants to Customer a limited, nonexclusive, nontransferable license to use the items, subject to the
terms and conditions of the License and Services Agreement(s) associated with the Vendor software
to which the items relate.
4.2 Confidentiality All information transmitted from Vendor to Customer pursuant to this Agreement
will be protected as described in the separate Confidentiality Agreement between the Parties.
4.3 Backup of Software and Data It is Customer's sole responsibility to maintain current backup copies
of its data and of its implementation of Vendor's software products, and to conspicuously label such
copies with copyright and trade secret notices in a format specified by Vendor. If Customer's failure
to create proper backups substantially increases the difficulty of any remedial actions hereunder,
Vendor reserves the right to charge Customer for extra work reasonably attributable to such
increased difficulty, calculated on a time-and-materials basis at Vendor's then-current hourly
consulting rates.
Maintenance Agreement Version 4. Ia
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4.4 Force Maieure If Vendor is delayed in its perfonnance of any obligation under this Agreement due
to causes or effects beyond its control, it will give timely notice to Customer and will act in good
faith to resume performance as soon as practicable. Such a delay will be deemed excused and the
time for performance will be extended for a reasonable time.
4.5 Dispute Resolution This Agreement is governed by the laws of the State of California. Any
controversy or claim arising out of or relating to this contract, or the breach thereof, shall be settled
by arbitration administered by the American Arbitration Association under its Commercial
Arbitration Rules, including the Emergency Interim Relief Procedures, and judgment on the award
rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. The place of
arbitration shall be San Francisco Bay Area. Either party may apply to the arbitrator seeking
injunctive relief until the arbitration award is rendered or the controversy is otherwise resolved.
Either party also may, without waiving any remedy under this Agreement, seek from any court
having jurisdiction any interim or provisional relief that is necessary to protect the rights or property
of that party, pending the arbitral tribunal's determination of the merits of the controversy. Each
party shall initially bear its own expenses and an equal share of the costs of the arbitration, but the
prevailing party may be awarded its expenses, reasonable attorneys' fees, and costs. The failure of
either party to object to a breach of this Agreement shall not prevent that party from thereafter
objecting to that breach or any other breach of this Agreement.
4.6 Independent Contractor Vendor will be an independent contractor and will not be an officer, agent,
or employee of Customer; nothing herein is intended or will be deemed to create a joint venture or
partnership between the Parties.
4.7 Limitation of Liability Vendor provides no warranty whatsoever for any third-party hardware or
software products. Third-party applications which utilize and/or rely upon Vendor's software
products may be adversely affected by remedial or other actions performed pursuant to this
Agreement; Vendor bears no liability for and has no obligation to remedy such effects. Except as set
forth herein, Vendor provides maintenance services and deliverables "as is" without express or
implied warranty of any kind regarding the character, function, capabilities, or appropriateness of
such services or deliverables. To the extent not offset by its insurance coverage and to the maximum
extent permitted by applicable laws, in no event will Vendor's cumulative liability for any general,
incidental, special, compensatory, or punitive damages whatsoever suffered by Customer or any
other person or entity due to Vendor's maintenance efforts exceed the maintenance fees paid to
Vendor by Customer upon its most recent billing date, even if Vendor or its agents have been
advised of the possibility of such damages.
4.8 Subcontracting Vendor may assign its rights and obligations hereunder for purposes of financing or
for corporate transactions involving the sale of all or substantially all of its stock or assets. Vendor
may subcontract with qualified third parties to provide portions of the services described herein.
4.9 Severabilitv and Amendment If any particular provision of this Agreement is determined to be
invalid or unenforceable, that determination shall not affect the other provisions of this Agreement,
which shall be construed in all respects as if the invalid or unenforceable provision were omitted.
No extension, modification, or amendment of this Agreement shall be effective unless it is described
in a written instrument signed by the Punics.
Maintenance Agreement Version 4.1a
Page 4
4.10 Integration This Agreement and the attached Exhibit A represent the entire understanding between
the Parties with respect to the subject matter described herein, and supersede all prior agreements,
representations, or promises, whether written or oral.
VENDO~ . /J / CUSTOMER fl;9,... , 1/
By: .~ ~ By: A/C...U ~
(Signature) A (Signature)
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5/7-DJ03
(Print Name)
(Print Name)
Its
(Title)
Its
(Title)
G!ty
rY\ ()..I\ G\ ~ .e.r
Dated:
(Month, Day, Year)
Dated:
(Month, Day, Year)
6-3- 03
Exhibit Follows.
END OF DOCUMENT
~~
Pe er M. Thorson, City Attorney
ATTEST:
lerk
Maintenance Agreement Version 4.la
Page 5
.. ,
EXHIBIT A
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Permits Plus Base Maintenance - 07/01103 -
06/30/04
Client Server Maintenance
Worktlow Maintenance
Sales Tax ~ 7.75%
; '9 ~lfl- _
25 Users
3,300.00
2,422.00
1,065.77
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· Amounts are quoted in United States dollars and do not include applicable taxes. Said amounts reflect
Vendor's current pricing and are valid only for the quantities indicated.
· Customer will be responsible for payment of all federal, state (or provincial), and local taxes and duties
(except those based on Vendor's income). If Customer is exempt from certain taxes, Customer will
provide Vendor with an appropriate certificate of exemption.
· Any amounts not paid to Vendor on or before the Renewal Date will be assessed a late payment fee
equal to ten percent (10.0%) of the Total of Costs listed above.
END OF DOCUMENT
Maintenance Agreement Version 4,la
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ITEM NO. 15
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Approvals
City Attorney
Director of Finance
City Manager
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9f)
CITY OF TEMECULA
AGENDA REPORT
TO:
City ManagerlCity Council
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
Authorization of Special Tax Levy in Community Facilities District No. 88-12
(Ynez Corridor)
PREPARED BY:
Polly von Richter, Senior Debt Analyst
RECOMMENDATION:
That the City Council:
1. Adopt a resolution entitled:
RESOLUTION NO. 06-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 88-12 (YNEZ
CORRIDOR)
BACKGROUND: The County of Riverside (the "County") established Community
Facilities District No. 88-12 (the "District") in 1989 to finance the acquisition of a park site and
improvements to Ynez Road, the Overland Drive overcrossing and other related public
improvements. In 1992, the County issued special tax bonds forthe District in the principal amount
of $18,325,000 (the "Bonds") to finance a portion of the improvements. Effective December 1,
1997, responsibility for the District was transferred from the County to the City. On May 12, 1998 the
City Council approved a resolution authorizing the issuance of special tax refunding bonds. On
June 25, 1998 special tax refunding bonds in the amount of $18,690,000 were issued. This
refunding will result in savings in debt service costs of approximately$2.3 million over twenty years.
The refunding bonds are special, limited obligations payable solely from special taxes levied on
property in the District and moneys held under the refunding bond documents. The refunding bonds
are in no way general obligations of the City.
Each fiscal year a special tax is required to be levied in an amount to meet the total amount of
principal and interest payable on the bonds, the estimated amount to be incurred for administrative
expenses, and the amount necessary to replenish any reserve funds. This amount will be
calculated and divided by the total number of acres of taxable property in the District. The resulting
amount per acre will be multiplied by the number of acres in each parcel to produce the amount of
the special tax for such parcel forthe fiscal year. The calculated special tax, calculated by the City's
Special Tax Consultant, required to be levied for the 2006-07 fiscal year is $1,573,559.75.
FISCAL IMPACT:
year is $1,573,559.75.
The calculated special tax required to be levied for the 2006-07 fiscal
ATTACHMENTS:
Resolution No. 06-_
Cost Recovery Analysis
RESOLUTION NO. 06-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL
TAX IN COMMUNITY FACILITIES DISTRICT NO. 88-12
(YNEZ CORRIDOR)
THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE
AS FOLLOWS:
Section 1. The City Council of the City Of Temecula is the legislative body for
Community Facilities District No. 88-12 (Ynez Corridor), created pursuant to the Mello-
Roos Community Facilities District Act of 1982, as amended (the "Act").
Section 2. The Board of Supervisors of the County of Riverside has enacted
Ordinance No. 690 in accordance with Government Code Section 53340 authorizing the
levy of a special tax assessment on the property located within the CFD
Section 3. The City Council has completed all steps necessary to levy a
special tax assessment in accordance with the procedures set forth in the Act.
Section 4. Pursuant to the provisions of Resolution No. 98-41 and County of
Riverside Ordinance No. 690, there is to be levied an aggregate special tax of
$1 ,573~59 .75 on the parcels which comprise the CFD for Fiscal Year 2006-07 as set
forth on a magnetic tape to be provided by NBS to the Auditor-Controller of the County.
Section 5. The special tax levy set forth above does not exceed the amount
previously authorized by County of Riverside Ordinance No. 690, and is not in excess of
that previously approved by the qualified electorate of the CFD.
Section 6. The proceeds of the special tax levy shall be used to pay, in whole
or in part, the costs of the following items:
A. Payment of principal and interest on the outstanding authorized bonded
indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds,
if necessary.
C. Payment of the administrative costs and incidental expenses of the CFD,
as provided in Resolution No. 98-41 and the Act.
The proceeds of the special tax levy shall be used as set forth above, and shall not be
used for any other purpose.
Section 7. The Auditor-Controller of the County is hereby directed to enter the
installment of the special tax for the exact rate and amount of the special tax levied in
accordance with this resolution for each lot or parcel of land affected in a space marked
"CFD No. 88-12 (Ynez Corridor)" on the next County assessment roll on which taxes will
become due.
Section 8. The County Auditor-Controller shall, at the close of the tax
collection period, promptly render to the CFD a detailed report showing the amounts of
the special tax installments, penalties, interest and fees collected, and from which
properties they have been collected. Any expenses to be paid to the Auditor-Controller
for carrying out the foregoing responsibilities shall be in accordance with a contract
entered into between the CFD and the Auditor, pursuant to Section 29304 of the
Government Code.
Section 9. The City Clerk shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of
Temecula this 25th day of July , 2006.
Ron Roberts, Mayor
ATTEST:
Susan W. Jones, MMC
City Clerk
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that
the foregoing Resolution No. 06- was duly and regularly adopted by the City Council of
the City of Temecula at a meeting thereof held on the 25th day of July, 2006, by the
following vote:
AYES:
COUNCIL MEMBERS:
NOES:
COUNCIL MEMBERS:
ABSENT:
COUNCIL MEMBERS:
ABSTAIN:
COUNCIL MEMBERS:
Susan W. Jones, MMC
City Clerk
CITY OF TEMECULA
Community Facilities District No. 88-12 (Ynez Corridor)
Fiscal Year 2006/07 Cost Recovery Analysis
Description 2006107 Amount 2005106 Amount Increase
Principal $850,00000 $810,00000 $40,000 00
Interest 677 692.50 719002.50 41 310.00
Subtotal $1,527,69250 $1,529,00250 ($1,31000)
Agency administrative costs $30,00000 $30,000 00 $0.00
Trustee/Paying Agent costs 3,30000 3,30000 0.00
County collection fees(1) 290.00 289.71 0.29
Arbitrage calculation costs 0.00 0.00 0.00
Continuing disclosure costs 1,25000 0.00 1,25000
Sales Tax Admin 5,00000 5,00000 0.00
Administration costs 5,50000 6,00000 (500 00)
Administration expenses 500.00 0.00 500.00
Other costs 0.00 0.00 0.00
Subtotal $45,84000 $44,58971 $1,25029
Del. management charges(2) $30.00 $0.00 $30.00
Manual adjustments 0.00 330,000 00 (330,00000)
Construction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 (210) 2.10
Redemption Fund credit 0.00 (453,85799) 453,85799
Miscellaneous adjustments (275) (234) 0.41
Subtotal $27.25 ($123,862.43) $123,88968
Total Annual Levy $1,573,559.75 $1,449,729.78 $123,829.97
County Apportionment(3) $1,573,269.75 $1,449,440.07 $123,829.68
arcels levle 1
(1) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(2) Recovered from the specific parcels for which expenses were incurred.
(3) Amount to be disbursed by Tax Collector if 100% collection is made.
FundlAccount 5131106 Balance 5131105 Balance NoteS
Delinquency Maintenance Fund $1,226,574.53 $1,094,43638
Improvement Fund 0.00 0.00
Reserve Fund 1,531,47093 1,531,47085
Bond Fund 1,169,832.40 1,602,80174
Administrative Account 366,20114 571.53
Total ~4,294,079.00 ~4,229,280.50
Levv A/JlJroval
Signature
Date
TEMECULA COMMUNITY
SERVICES DISTRICT
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ITEM NO. 16
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MINUTES OF A REGULAR MEETING
OF
THE TEMECULA COMMUNITY SERVICES DISTRICT
JULY 11, 2006
A regular meeting of the City of Temecula Community Services District was called to order at
7:22 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California.
ROLL CALL
PRESENT:
5
DIRECTORS:
Edwards, Naggar, Roberts, Washington,
and Comerchero
ABSENT:
o
DIRECTORS:
None
Also present were General Manager Nelson, Assistant City Attorney Curley, and City Clerk Jones.
PUBLIC COMMENTS
No input.
CSD CONSENT CALENDAR
10 Minutes
RECOMMENDATION:
10.1 Approve the minutes of June 13, 2006;
10.2 Approve the minutes of June 27, 2006.
11 Amendment to Graohic Desian Aareement with Adkins Consultina
RECOMMENDATION:
11 .1 Approve the third Amendment to the Agreement with Adkins Consulting in the
amount of $9,525 for a total agreement amount of $34,425 for the design of a
brochure for the 2007 Temecula Presents season.
MOTION: Director Washington moved to approve the Consent Calendar. Director Edwards
seconded the motion and electronic vote reflected unanimous approval.
CSD DEPARTMENTAL REPORT
Director of Community Services Parker extended a thank you to the Community Services Staff,
Recreation and Maintenance Division, Fire Department, Police Department, as well as the
Public Works Department for their efforts with regard to the 4th of July events.
Relaying that he was pleased with the 4th of July events, Director Comerchero gave thanks to
staff for their efforts, and noted that he enjoyed the festivities.
R:\Minutes\071106
CSD DIRECTOR OF COMMUNITY SERVICES REPORT
Echoing Director Comerchero's comments, City Manager Nelson also recognized Director of
Community Services Parker and staff for their hard work with regard to the 4th of July activities.
CSD GENERAL MANAGER'S REPORT
No additional comment
CSD BOARD OF DIRECTORS' REPORTS
No additional comments.
CSD ADJOURNMENT
At 7:23 p.m., the Temecula Community Services District meeting was formally adjourned to
Tuesday, July25 , 2006, at 5:30 P.M., for a Closed Session, with regular session commencing at
7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California.
Jeff Comerchero, President
ATTEST:
Susan W. Jones, MMC
City ClerklDistrict Secretary
[SEAL
R:\Minutes\071106
2
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ITEM NO. 17
I
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Approvals
City Attorney
Director of Finance
City Manager
p..r
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~
TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO:
General ManagerlBoard of Directors
FROM:
Herman D. Parker, Director of Community Services
DATE:
July 25, 2006
SUBJECT:
Second Amendment to the Heating and Air Conditioning Service Agreement
with Southcoast Heating and Air Conditioning for Fiscal Year 2006 - 2007
PREPARED BY:
Jerzy Kanigowski, Facility Maintenance Coordinator
RECOMMENDATION: That the Board of Directors approve the Second Amendment with
Southcoast Heating and Air Conditioning for $40,000.00, to provide Heating and Air Conditioning
Maintenance Services and extend the Agreement to June 30, 2007.
BACKGROUND: The Temecula Community Services Department (TCSD) released a
Request for Proposal (RFP) for HV AC Preventative Maintenance and Repair on April 9, 2004. The
TCSDreceive d five (5) proposals. Southcoast Heating and Air Conditioning was determined to be
the lowest qualified vendor for the required service. A one (1) year Contract with the option of three
(3) one-year extensions was awarded to Southcoast Heating and Air Conditioning effective July 1,
2004 thru June 30, 2005 in the amount of $65,000.00. Based on Staff recommendation the Board of
Directors approved the First Amendment on June14, 2005 which authorized the first one year
extension in the amount of $35,000.00.
On May 26, 2006 Staff received a letter from Southcoast Heating and Air Conditioning notifying the
City that Southcoast must increase the price of the HV AC services 20% starting July 1 , 2006. The
increase was based on many factors including the healthcare, and workers compensation
premiums, training, and retaining top field technicians, the growing expenses of operating their fleet
and the escalating prices from suppliers. Based on the requested 20% increase of service cost
increase, Staff decided to release a new RFP for maintenance services on June 22, 2006. The
TCSD received four (4) proposals; and the lowest qualified proposal was 45% higher then
Southcoast's requested price inclusive of their 20% price increase. Based on the results of this
RFP, Staff recommends renewing the contract with Southcoast HVAC.
The Second Amendment is now requested to authorize the second one (1) year extension, as
permitted per the original contract. The cost to provide heating and air conditioning maintenance
services for fiscal year 2006-2007 is $16,748.00. An estimated $23,252.00 is being requested for
repairs and additional supplemental services. This additional year of service will increase the total
contract amount to 140,000.00.
FISCAL IMPACT: The cost of the Second Amendment for services to be provided
through June 30, 2007 is $40,000.00. Sufficientfunds have been included in the Annual Operating
Budgets for FY 2006 - 2007 in the following accounts: 190-181,190-182,190-184,190-185,190-
188, 190-189,001-164,001-171,340-701, and 340-702.
ATTACHMENTS:
1) Amendment No 2.
SECOND AMENDMENT TO AGREEMENT BETWEEN
CITY OF TEMECULA
TEMECULA COMMUNITY SERVICES DISTRICT AND
SOUTHCOAST HEATING AND AIR CONDITIONING
THIS SECOND AMENDMENT is made and entered into as of July25, 2006 byand between
the Temecula Community Services District, a municipal corporation ("City") and Southcoast Heating
and Air Conditioning ("Contractor"). In consideration of the mutual covenants and conditions set
forth herein, the parties agree as follows:
1. This Amendment is made with respect to the following facts and purposes:
A. On June 8, 2004 the City and Southcoast Heating and Air Conditioning,
entered into an agreement entitled "City of Temecula Agreement for Heating
and Air Conditioning Maintenance Services" (Agreement) in the amount of
$65,000.00.
B. The original Agreement was amended on June 14,2005 in order to extend the
term of the Agreement and increase the payment for additional services in the
amount of $35,000.00.
C. The parties now desire to increase the payment of the Agreement in the amount
of $40,000.00 and amend the Agreement as set forth in this Amendment.
2. TERM. Section 1 of the Agreement is amended to extend the term of the Agreement
to June 30, 2007.
3. PAYMENT. The first paragraph of Section 3, "PAYMENT" of the Agreement is
amended to read: "The City agrees to pay Contractor monthly, in
accordance with the payment rates and terms and the schedule of payment
as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and
incorporated herein by this reference as though set forth in full, based upon
actual time spent on the above tasks. Any terms in Exhibit B other than the
payment rates and schedule of payment are null and void. This amount shall
not exceed Forty Thousand Dollars and No Cents ($40,000.00) for
heating and air conditioning services, inspection, repair and installation, for a
total contract amount of One Hundred Forty Thousand Dollars and No Cents
($140,000.00) for the term of the Agreement, unless additional payment is approved
as provided in this Agreement."
4. Exhibit B, is deleted and a new Exhibit B (July 25, 2006), attached hereto and
incorporated herein as though set forth in full, is substituted in its place.
5. Except for the changes specifically set forth herein, all other terms and conditions of
the Agreement shall remain in full force and effect.
IIllll
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day
and year first above written.
TEMECULA COMMUNITY SERVICES DISTRICT
BY:
Jeff Comerchero, President
ATTEST:
BY:
Susan W. Jones, MMC
City Clerk
Approved As to Form:
BY:
Peter M. Thorson, City Attorney
Southcoast Heating and Air Conditioning
Contact Person: Gary Brown
BY:
NAME:
TITLE:
BY:
NAME:
TITLE:
(Two Signatures Required For Corporations)
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EXHIBIT "B"
PRICING SHEET
HVAC PREVENTIVE MAINTENANCE
PAYMENT RATES AND SCHEDULE
DESCRIPTION PRICE PER PRICE PER YEAR
QUARTER
I CITY HALL HVAC $1,370 $5.480
I MAINTENANCE FACILITY HVAC $190 $760
I COMMUNITY RECREATION CENTER HVAC $800 $3,200
TEMECULA COMMUNITY CENTER HVAC $120 $480
I MARY PHILLIPS SENIOR CENTER HVAC $190 $760
I TEMECULA VALLEY MUSEUM HVAC $90 $360
CHAPELOFMEMO~ESHVAC $95 $380
I TEMECULA CHILDREN'S MUSEUM HVAC $150 $600
I FIRE STATION 84 HVAC $165 $660
I FIRE STATION 92 HVAC $95 $380
I HARVESTON COMMUNITY PARK HVAC $130 $520
I OLD TOWN COMMUNITY THEATER $792 $3,168
FIRE STATION 73 HVAC * TO BE TO BE
DETERMINED DETERMINED
PATRICIA H. BIRDSALL SPORT PARK HVAC * $140 $560
LIBRARY HVAC * $420 $1,680
ANNUAL TOTAL
$ 18,988.00
* SUPPLEMENTAL SITES
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AL TERNATE BID ITEMS-For repair or extra work authorized by C'ty
MARK-UP ADDED TO CONTRACTOR'S WHOLESALE
PRICE OF PARTS & EQUIPMENT 30%
HOURLY RATE PER REGULAR MAN HOUR-8am To 5pm
Monday through Friday $70
HOURLY RATE PER OVERTIME MAN HOUR-After-hours,
Weekends, Holidays, etc. $105
Contractor's Signature
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TCSD
DEPARTMENTAL REPORT
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ITEM NO. 18
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Approvals
City Attorney
Director of Finance
City Manager
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TEMECULA COMMUNITY SERVICES DISTRICT
AGENDA REPORT
TO:
General ManagerlBoard of Directors
FROM:
Herman D. Parker, Director of Community Services
DATE:
July 25, 2006
SUBJECT:
Monthly Departmental Report
PREPARED BY:
Gail Zigler, Administrative Assistant
Construction of the Patricia H. Birdsall Sports Park (Wolf Creek Sports Complex) continues.
Installation of the field lighting, installation of artificial turf fields and parking lot are complete.
Installation of irrigation systems in nearing completion and planting will begin shortly.
Construction of the Temecula Public Library project continues to move forward. Framing of the
facility is complete, parking structures are complete and staff is moving forward with ordering
furnishings for the facility.
The Erie Stanley Gardner exhibit project, an expansion of the second floor of the history museum, is
out to bid. Bid opening date is August 1 ". The project will provide for an expansion of the second
floor of the Temecula Valley Museum. The exhibit will be a replica of Erie Stanley Gardner's office at
his Temecula home, Rancho de Pisano.
On June 13, 2006 the City Council approved the installation of a dog park area within Redhawk
Community Park. The Council directed staff to place a temporary dog park area at Redhawk
Community Park during the design and installation of the permanent dog park area. On Friday,
June 16th, fencing for the temporary dog park was installed at Redhawk Community Park. Staff has
confirmed that this facility is already being used by many dog owners and their pets.
On May 8th the Recreation Division held the kick-off for the Annual F.I.T. (Fitness in Temecula)
program. F.I.T. will be held Monday through Friday, 6:00pm to 8:00pm at Ronald Reagan Sports
Park and Harveston Community Park, through summer until September 15, 2006. Participants can
sign-up at one of these two park sites and participate in a walking or jogging program. The program
is designed to promote health and fitness in the community and will offer participant incentives to
maintain a health and exercise regimen, provide handouts and information on health and dietary
guidelines, and other promotional materials.
The Community Services Department released an RFQ to landscape architect firms for Redhawk
Park Improvements forthe four Redhawk park sites acquired on June 30, 2005 with the annexation
of Redhawk into the City of Temecula. The City Council approved a contract with RJM Design
Group to begin designing the improvements to the park sites. These improvements include picnic
tables, picnic shelters, park benches, sidewalks, tot lots, etc. A meeting took place on June 13,
2006 with members of the Redhawk Community and the landscape architect to discuss design
elements for these four park sites.
The Cultural Arts Division continues to program and carry-out the classes and activities as outlined
in the 2006 SummerlFall Guide to Leisure Activities, and the Old Town Temecula Community
Theater's musical and theatrical performance line-up. As part of the Cultural Arts special events,
the Summer Sunsets Film and Concert Series will kick-off on July 6,2006. In addition, the Cultural
Arts Division is responsible for the day-to-day operations of the Old Town Temecula Community
Theater, the Temecula Valley History Museum and the Imagination Workshop, Temecula Children's
Museum.
The Development Services Division continues to participate in the development review for projects
within the City including Wolf Creek and Roripaugh, as well as overseeing the development of parks
and recreation facilities, and the contract for refuse and recycling, cable television services and
assessment administration.
The TCSD Maintenance Division continues to oversee the maintenance of all City parks and
facilities, and assist in all aspects of Citywide special events.
The Annual4'h of July Parade and Fireworks Extravaganza was held on July 4,2006. The parade
was held at 10:00am in Old Town Temecula with approximately 80 entries. Festivities to the
Fireworks Extravaganza began at 2:00pm at the Ronald Reagan Sports Park concluding with a 25
minute fireworks display at 9:00pm. The event was extremely successful and staff anticipates
approximately 20,000 were in attendance.
The Recreation Division is currently carrying out the classes and activities as outlined in the 2006
SummerlFall Guide to Leisure Activities. Summer Day Camp, the S.M.A.R.T. program and summer
public swim and aquatic lessons all kicked off on June 19'h.
REDEVELOPMENT
AGENCY
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RDA PRESENTATION
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ITEM NO. 19
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MINUTES OF A REGULAR MEETING
OF
THE TEMECULA REDEVELOPMENT AGENCY
JULY 11, 2006
A regular meeting of the City of Temecula Redevelopment Agency was called to order at 7:23
p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula, California.
ROLL CALL
PRESENT:
5
AGENCY MEMBERS:
Comerchero, Edwards, Roberts,
Washington, and Naggar
ABSENT:
o
AGENCY MEMBERS:
None
Also present were Executive Director Nelson, Assistant City Attorney Curley, and City Clerk
Jones.
PUBLIC COMMENTS
No comments.
RDA CONSENT CALENDAR
12 Minutes
RECOMMENDATION:
12.1 Approve the minutes of June 13, 2006;
12.2 Approve the minutes of June 27, 2006.
MOTION: Agency Member Comerchero moved to approve the Consent Calendar. Agency
Member Roberts seconded the motion and electronic vote reflected unanimous approval.
RDA DEPARTMENTAL REPORT
No additional comment.
RDA EXECUTIVE DIRECTOR'S REPORT
No additional comment.
RDA AGENCY MEMBERS' REPORTS
No additional comment.
R:\Minutes\071106
RDA ADJOURNMENT
At 7:24 p.m., the Temecula Redevelopment Agency meeting was formally adjourned to
Tuesday, July25 , 2006, at 5:30 P.M., for a Closed Session, with regular session commencing at
7:00 P.M., City Council Chambers, 43200 Business Park Drive, Temecula, California.
Michael S. Naggar, Chairman
ATTEST:
Susan W. Jones, MMC
City ClerklAgency Secretary
[SEAL]
R:\Minutes\071106
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ITEM NO. 20
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Approvals
City Attorney
Director of Finance
City Manager
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TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO:
Executive DirectorlAgency Members
FROM:
John Meyers, Redevelopment Director
DATE:
July 25, 2006
SUBJECT:
Status Update on the Temecula Education Center
RECOMMENDATION:
Receive and File Status Update on the Temecula Education Center.
DISCUSSION: On February 28,2006, the Agency adopted a Third Amendment to the
Disposition and Development Agreement (DDA). The Third Amendment provided for the Public
Works Department to manage the mass grading and soil remediation for the Education Center. At
the same meeting, the Council also authorized the solicitation of bids for this work. On April 11 ,
2006, the Agency awarded the Construction Contract to Yeager Skanska, Inc and approved the Soil
Excavation and Temporary Entry Agreement with the Rancho California Water District for the Rough
Grading. The grading activity began May 1,2006.
The grading activity has substantially been completed and excess material has been stockpiled to
accelerate the settlement process. Over the next 30 days, we will be monitoring the rate of
settlement.
The developer remains committed to moving the project forward as quickly as possible. He has
spent considerable resources on project design and special studies.
RDA DEPARTMENTAL
REPORT
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ITEM NO. 21
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Approvals
City Attorney
Director of Finance
City Manager
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TEMECULA REDEVELOPMENT AGENCY
AGENDA REPORT
TO:
Executive DirectorlAgency Members
FROM:
John Meyer, Redevelopment Director
DATE:
July 25, 2006
SUBJECT:
Redevelopment Departmental Monthly Report
Attached for your information is the monthly report as of July 25, 2006 for the Redevelopment
Department.
First Time Homebuvers ProQram
Funding in the amount of $100,000 is available for FY 05 -06.
Residential Improvement Proqrams
The program budget for FY 05-06 is $350,000, with $326,900 funded on 53 units. The amount
available to each participant increased from $5,000 to $7500.
Habitat for Humanitv
Council entered into a Disposition and Development Agreement (DDA) with Habitat for Humanity to
develop a home-ownership project within the Pujol Neighborhood. The project located on the
northwest corner of Pujol and First Streets, will consist of 5 new single-family detached homes. The
houses are arranged along Pujol Street and a private lane. The preliminary grading permit has been
issued.
Dalton Mixed-Use II
On May 28, 2005, the Council approved an Owner Participation Agreement with D'Alto Partners to
build a mixed-use affordable housing project. The project will consist of 24 units over 5,000 sq. ft. of
retaillcommercial. The project is located on the north side of Fifth Street, west of Mercedes.
Vertical construction has begun with the installation of vertical steel.
Dalton Mixed-Use III
On March 28, 2006, the Council approved an Owner Participation Agreement with D'Alto Partners to
build a mixed-use affordable housing project. The project will consist of 22 units over 4,700 sq. ft.
of retaillcommercial. The project is located on the north side of Fifth Street, west of Mercedes.
Temecula Education Center
The City Council awarded the construction contract and approval of a soil excavation and temporary
entry agreement with the Rancho California Water District for the Temecula Education Center
Rough Grading on April 11 ,2006. The grading process began on May 1, 2006.
Facade Imorovement/Non-Conformina Sian Proaram
The following facade improvement/sign projects are in process or have recently been completed:
. The Farmers Wife
Design and install three wood signs
Din-Skin
Design and Install 3 wood sandblasted signs,
D European Cafe
Design and Install Five Wood Sandblasted Signs
D State Farm Insurance
- Design and Install Three Wood Signs.
Old Town PromotionslMarketina
Hot Summer Niahts
Hot Summer Nights in Old Town kicked off July 7 with the Temecula Valley International Jazz
Festival featuring the pianist Mose Allison at the Old Town Community Theater. Vocalist Judy
Wexler was the opening act. Other opening day artists which appeared included Chuchata on the
South Front Street Stage and Ed Johnson & Novo Tempo in the Theater courtyard. The Festival
resumed the next day with an opening performance by David Mura on the Main Street Stage.
In addition, there were 3 stages in Old Town with continuous live performances Saturday and
Sunday.
Friday, July 14 featured the San Diego Cajun Playboys, JudyTaylor & Wild Oats and the Older than
Dirt Band. On Friday, July 28 there were performances by Nitro Express, Rocky Zharp and the
Blues Crackers, as well as the Older than Dirt Band. Hot Summer Nights will continue through
August 25. Hot Summer Nights also includes kids' games and prizes, a party jump on 5th Street
behind Temecula Root Beer and Dynamite Dave.
Street Paintina
The Street Painting Festival was held on June 24 & 25, 2006 in Old Town Temecula as the streets
were painted with vibrant colors by participating artists.
Participants learned techniques from Master Painters as they brought Old Town Temecula's asphalt
streets alive with brilliant pastels in the grand tradition of Italian Madonnari. Hundreds of artists
created beautiful murals right on the streets. All artists were welcome. Artists began painting at 8
a.m. Saturday, June 24. It was all done to the live musical performances by the Mount San Jacinto
Menifee Campus Jazz ensemble and Flamenco guitar by Javid and performances by Duchicela.
The event also included food and craft vendors.
Other upcoming events will include Hot Summer Nights beginning July 7 through August 25, 2006.
TEMECULA PUBLIC
FINANCING AUTHORITY
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ITEM NO. 22
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MINUTES OF A REGULAR MEETING
OF THE TEMECULA PUBLIC FINANCING AUTHORITY
JULY 11, 2006
A regular meeting of the City of Temecula Public Financing Authority was called to order at 7:24
p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula.
ROLL CALL
PRESENT:
5
AUTHORITY MEMBERS: Edwards, Naggar, Roberts, Washington,
and Comerchero
ABSENT:
o
AUTHORITY MEMBER: None
Also present were Executive Director Nelson, Assistant City Attorney Curley, and City Clerk
Jones.
PUBLIC COMMENTS
No input.
TPFA CONSENT CALENDAR
13 Minutes
RECOMMENDATION:
13.1 Approve the minutes of May 23, 2006.
14 Conversion of Interest Rate on Outstandina Variable Rate Soecial Tax Bonds. and Issuance
of Soecial Tax Refundina Bonds. for Communitv Facilities District No. 01-2 !Harveston)
RECOMMENDATION:
14.1 Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-03
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC
FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE
CONVERSION OF VARIABLE RATE BONDS TO FIXED RATE BONDS, AND
THE ISSUANCE OF TWO SERIES OF SPECIAL TAX REFUNDING BONDS
RELATED TO THE TEMECULA PUBLIC FINANCING AUTHORITY COMMUNITY
FACILITIES DISTRICT NO. 01-2 (HARVESTON), APPROVING AND DIRECTING
THE EXECUTION OF A FISCAL AGENT AGREEMENT AND APPROVING
OTHER RELATED DOCUMENTS AND ACTIONS
MOTION: Authority Member Comerchero moved to approve the Consent Calendar. Authority
Member Washington seconded the motion and electronic vote reflected unanimous approval.
R\M inutes.tpfa\071106
ADJOURNMENT
At 7:25 p.m., the Temecula Public Financing Authority Meeting was formally adjourned.
Ron Roberts, Chairman
ATTEST:
Susan W. Jones, CMC
City ClerklAgency Secretary
[SEAL]
R\M inutes.tpfa\071106
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ITEM NO. 23
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Approvals
City Attorney
Director of Finance
City Manager
pt.....
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TEMECULA PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO:
Executive DirectorlAuthority Members
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
Authorization of Special Tax Levy in Community Facilities District No. 03-2
(Roripaugh Ranch)
PREPARED BY:
Polly von Richter, Senior Debt Analyst
RECOMMENDATION:
That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF
TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-2 (RORIPAUGH
RANCH)
BACKGROUND: The Temecula Public Financing Authority was created pursuant to a
joint exercise of powers agreement between the City of Temecula and the Temecula
Redevelopment Agency. On August 24, 2004 the Authority adopted a resolution of intention relative
to a proposed community facilities district (the "District"). The resolution of intention called for public
hearings on the formation of the District, the levy of special taxes therein and the issuance of
bonded indebtedness for the District. On January 11 , 2005, resolutions were adopted forming the
District and declaring the necessity to incur bonded indebtedness.
On February 28, 2006, the Authority Board of Directors approved a resolution authorizing the
issuance of special tax bonds in an amount up to $55,000,000. On April 13, 2006 special tax bonds
in the amount of $51 ,250,000 were issued. The proceeds of the bonds were used to eliminate a
County special assessment lien on the land in the CFD and to finance various public improvements
specified in the CFD proceedings. The bonds are special, limited obligations of the Authority,
secured solely by the special taxes levied in the District and a letter of credit provided by the
Developer. The maximum special tax levy, as calculated by the City's Special Tax Consultant,
required for the 2006-07 fiscal year is $3,543,083.13.
FISCAL IMPACT:
fiscal year is $3,543,083.13.
ATTACHMENTS:
The calculated maximum special tax levy required for the 2006-07
Resolution No. TPFA 06-_
Cost Recovery Analysis
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA PUBLIC FINANCING AUTHORITY
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-2
(RORIPAUGH RANCH)
THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING
AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Temecula Public Financing Authority is the legislative body for
Community Facilities District No. 03-2 (Roriapaugh Ranch)(the "CFD"), created
pursuant to the Mello-Roos Community Facilities District Act of 1982, as amended (the
"Act").
Section 2. The Board of Directors has enacted Ordinance No. TPFA 05-01 in
accordance with Government Code Section 53340 authorizing the levy of a special tax
assessment on the property located within the CFD.
Section 3. The Board of Directors has completed all steps necessary to levy a
special tax assessment in accordance with the procedures set forth in the Act.
Section 4. Pursuant to the provisions of Resolution No. TPFA 05-01 and
Ordinance No. TPFA 05-01, there is to be levied an aggregate special tax of
$3,543,083.13 on the taxable parcels located in the CFD for Fiscal Year 2006-07 as set
forth on a magnetic tape to be provided by NBS to the Auditor-Controller of the County.
Section 5. The special tax levy set forth above does not exceed the amount
previously authorized by Resolution No. TPFA 05-1 and Ordinance No. TPFA 05-01,
and is not in excess of that previously approved by the qualified electorate of the CFD.
Section 6. The proceeds of the special tax levy shall be used to pay, in whole
or in part, the costs of the following items:
A. Payment of principal and interest on the outstanding authorized bonded
indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds,
if necessary.
C. Payment of the administrative costs and incidental expenses of the CFD,
as provided in Resolution No. TPFA 05-01 and the indenture of trust for
the CFD and the Act.
The proceeds of the special tax levy shall be used as set forth above, and shall not be
used for any other purpose.
Section 7. The Auditor-Controller of the County is hereby directed to enter the
installment of the special tax for the exact rate and amount of the special tax levied in
accordance with this resolution for each lot or parcel of land affected in a space marked
"CFD No. 03-2 (Roripaugh Ranch)" on the next County assessment roll on which taxes
will become due.
Section 8. The County Auditor-Controller shall, at the close of the tax
collection period, promptly render to the CFD a detailed report showing the amounts of
the special tax installments, penalties, interest and fees collected, and from which
properties they have been collected. Any expenses to be paid to the Auditor-Controller
for carrying out the foregoing responsibilities shall be in accordance with a contract
entered into between the CFD and the Auditor, pursuant to Section 29304 of the
Government Code.
Section 9. The Authority Secretary shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Public Financing Authority this 25th day of July , 2006.
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public
Financing Authority, do hereby certify that the foregoing Resolution No. TPFA 06- was
duly and regularly adopted by the Board of Directors of the Temecula Public Financing
Authority at a meeting thereof held on the 25th day of July, 2006, by the following vote:
AYES:
BOARD MEMBERS:
NOES:
BOARD MEMBERS:
ABSENT:
BOARD MEMBERS:
ABSTAIN:
BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
CITY OF TEMECULA
Community Facilities District No. 03-02 (Roripaugh Ranch)
Fiscal Year 2006/07 Cost Recovery Analysis
I Description I 2006/07 Amount I 2005/06 Amount I Increase/(Decrease) I
Principal $765,00000 $0.00 $765,00000
Interest 2 735 595.00 0.00 2 735 595.00
Subtotal $3,500,59500 $0.00 $3,500,59500
Agency administrative costs $30,00000 $0.00 $30,00000
Trustee/Paying Agent costs 2,55000 0.00 2,55000
County collection fees(1) 190.00 0.00 190.00
Arbitrage calculation costs 0.00 0.00 0.00
Continuing disclosure costs 1,25000 0.00 1,25000
Administration costs 8,00000 0.00 8,00000
Administration expenses 500.00 0.00 500.00
Other costs 0.00 0.00 0.00
Subtotal $42,49000 $0.00 $42,49000
Del. management charges(2) $0.00 $0.00 $0.00
Manual adjustments 0.00 0.00 0.00
Construction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 0.00 0.00
Redemption Fund credit 0.00 0.00 0.00
Miscellaneous adjustments l.1Ml 0.00 !.1E
Subtotal ($1.87) $0.00 $0.00
ITotal Annual Levy 1 $3,543,083.131 $0.001 $3,543,083.131
ICounty Apportionment(3) 1 $3,542,893.131 $0.00 1 $3,542,893.131
IParcels levied 1 3091 01 3091
(1) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(2) Recovered from the specific parcels for which expenses were incurred.
(3) Amount to be disbursed by Tax Collector if 100% collection is made.
1 Fund/Account 1 5/31/06 Balance 1 Balance 1 Notes 1
Special Tax Fund $0.00 $0.00
Improvement Fund 1,063,195.23 0.00
Cap Interest Fund 942,690 73 0.00
Acquisition Account 37,752,19632 0.00
Reserve Fund 3,505,451.83 0.00
EMWD Improvement Fund 1,381,64556 0.00
Public Works Fund 680,31048 0.00
Cost of Issuance Fund 79,96075 0.00
Other 59,99475 0.00
ITotal 1 $45,465,445.65 1 $0.00 1 1
Levv Approval
Signature
Date
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ITEM NO. 24
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Approvals
City Attorney
Director of Finance
City Manager
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TEMECULA PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO:
Executive DirectorlAuthority Members
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
Authorization of Special Tax Levy in Community Facilities District No. 03-3 (Wolf
Creek)
PREPARED BY:
Polly von Richter, Senior Debt Analyst
RECOMMENDATION:
That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF
TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-3 (WOLF CREEK)
BACKGROUND: The Temecula Public Financing Authority (the "Authority') was created
pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula
Redevelopment Agency. On July 22, 2003 the Authority adopted a resolution of intention relative to
a proposed community facilities district (the "District). The resolution of intention called for public
hearings on the formation of the District, the levy of special taxes therein and the issuance of
bonded indebtedness for the District. On October 28,2003, resolutions were adopted forming the
District and declaring the necessity to incur bond indebtedness.
On November 18, 2003, the Authority Board of Directors approved a resolution authorizing the
issuance of special tax bonds. On December 18, 2003 special tax bonds in the amount of
$30,990,000 were issued. Proceeds of the bonds in the amount of $4,409,530 were used to
discharge the assessment liens on property in the District for the County's Assessment District No.
159. Additional proceeds are being used to finance various public improvements specified in the
CFD proceedings. The bonds are special, limited obligations of the Authority secured solely by the
special taxes levied in the District. The special tax levy, as calculated by the City's Special Tax
Consultant, required for the 2006-07 fiscal year is $2,212,215.95.
FISCAL IMPACT:
$2,212,215.95.
ATTACHMENTS:
The calculated special tax levy required for the 2006-07 fiscal year is
Resolution No. TPFA 06-_
Cost Recovery Analysis
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA PUBLIC FINANCING AUTHORITY
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-3 (WOLF
CREEK)
THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING
AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Temecula Public Financing Authority is the legislative body for
Community Facilities District No. 03-3 (Wolf Creek) (the "CFD"), created pursuant to the
Mello-Roos Community Facilities District Act of 1982, as amended (the "Act").
Section 2. The Board of Directors has enacted Ordinance No. TPFA 03-02 in
accordance with Government Code Section 53340 authorizing the levy of a special tax
assessment on the property located within the CFD.
Section 3. The Board of Directors has completed all steps necessary to levy a
special tax assessment in accordance with the procedures set forth in the Act.
Section 4. Pursuant to the provisions of Resolution No. TPFA 03-22 and
Ordinance No. TPFA 03-02, there is to be levied an aggregate special tax of
$2,212,215.95 on the taxable parcels located in the CFD for Fiscal Year 2006-07 as set
forth on a magnetic tape to be provided by NBS to the Auditor-Controller of the County.
Section 5. The special tax levy set forth above does not exceed the amount
previously authorized by Resolution No. TPFA 03-22 and Ordinance No. TPFA 03-2,
and is not in excess of that previously approved by the qualified electorate of the CFD.
Section 6. The proceeds of the special tax levy shall be used to pay, in whole
or in part, the costs of the following items:
A. Payment of principal and interest on the outstanding authorized bonded
indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds,
if necessary.
C. Payment of the administrative costs and incidental expenses of the CFD,
as provided in Resolution No. TPFA 03-22 and the indenture of trust for
the CFD and the Act.
The proceeds of the special tax levy shall be used as set forth above, and shall not be
used for any other purpose.
Section 7. The Auditor-Controller of the County is hereby directed to enter the
installment of the special tax for the exact rate and amount of the special tax levied in
accordance with this resolution for each lot or parcel of land affected in a space marked
"CFD No. 03-3 (Wolf Creek)" on the next County assessment roll on which taxes will
become due.
Section 8. The County Auditor-Controller shall, at the close of the tax
collection period, promptly render to the CFD a detailed report showing the amounts of
the special tax installments, penalties, interest and fees collected, and from which
properties they have been collected. Any expenses to be paid to the Auditor-Controller
for carrying out the foregoing responsibilities shall be in accordance with a contract
entered into between the CFD and the Auditor, pursuant to Section 29304 of the
Government Code.
Section 9. The Authority Secretary shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Public Financing Authority this 25th day of July , 2006.
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public
Financing Authority, do hereby certify that the foregoing Resolution No. TPFA 06- was
duly and regularly adopted by the Board of Directors of the Temecula Public Financing
Authority at a meeting thereof held on the 25th day of July, 2006, by the following vote:
AYES:
BOARD MEMBERS:
NOES:
BOARD MEMBERS:
ABSENT:
BOARD MEMBERS:
ABSTAIN:
BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
CITY OF TEMECULA
Community Facilities District No. 03-03 (Wolf Creek)
Fiscal Year 2006/07 Cost Recovery Analysis
I Description I 2006/07 Amount I 2005/06 Amount I Increase/(Decrease) I
Principal $525,00000 $510,00000 $15,00000
Interest 1 643 665.00 1 657 435.00 (13770.00
Subtotal $2,168,66500 $2,167,435 00 $1,23000
Agency administrative costs $30,00000 $30,00000 $0.00
Trustee/Paying Agent costs 5,50000 6,10000 (600.00)
County collection fees(1) 800.00 314.71 485.29
Arbitrage calculation costs 0.00 0.00 0.00
Continuing disclosure costs 1,25000 0.00 1,25000
Administration costs 5,50000 10,00000 (4,500.00)
Administration expenses 500.00 0.00 500.00
Other costs 0.00 0.00 0.00
Subtotal $43,55000 $46,41471 ($2,864.72)
Del. management charges(2) $0.00 $0.00 $0.00
Manual adjustments 0.00 0.00 0.00
Construction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 (6.49) 6.49
Redemption Fund credit 0.00 (875.22) 875.22
Miscellaneous adjustments 0.95 i1&ill. 2.63
Subtotal $0.95 ($883.39) $884.34
ITotal Annual Levy 1 $2,212,215.951 $2,212,966.32 I ($750.37~
ICounty Apportionment(3) 1 $2,211,415.951 $2,212,651.61 I ($1 ,235.66~
IParcels levied 1 1,5951 6571 9381
(1) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(2) Recovered from the specific parcels for which expenses were incurred.
(3) Amount to be disbursed by Tax Collector if 100% collection is made.
I Fund/Account 1 5/31/06 Balance 1 5/31/05 Balance I Notes I
Special Tax Fund $916,22152 $1,244,28832
Improvement Fund 4,040,129.45 7,313,68999
Cap Interest Fund 12.80 6,99768
EMWD Improvement Fund 3,831,28981 3,700,44829
Acquisition Account 10,469,71118 10,112,16739
Reserve Fund 2,171,12002 2,171,126.49
Bond Fund 12506 43,80672
Administrative Account 104,72498 89,61991
Other 0.00 0.00
ITotal 1 $21,533,334.821 $24,682,144.791 I
Levv Approval
Signature
Date
Ii
-
I.
ITEM NO. 25
I
I
Approvals
City Attorney
Director of Finance
City Manager
~
,9/2
~
TEMECULA PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO:
Executive Director/Authority Members
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
Authorization of Special Tax Levy in Community Facilities District No. 03-6
(Harveston II)
PREPARED BY:
Polly von Richter, Senior Debt Analyst
RECOMMENDATION:
That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF
TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-6 (HARVESTON II)
BACKGROUND: The Temecula Public Financing Authority (the "Authority') was created
pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula
Redevelopment Agency. On October 22, 2003 the Authority adopted two resolutions of intention
relative to a proposed community facilities district (the "District"). The resolutions of intention called
for public hearings on the formation of the District, the levy of special taxes therein and the issuance
of bonded indebtedness for the District. On November 25, 2003, resolutions were adopted forming
the District and declaring the necessity to incur bonded indebtedness.
On August 10, 2004 the Authority Board of Directors approved a resolution authorizing the issuance
of special tax bonds. On August 26, 2004 special tax bonds in the amount of $4,845,000 were
issued. The proceeds of the bonds will be used to finance various public improvements specified in
the CFD proceedings. The bonds are special, limited obligations of the Authority secured solely by
the special taxes levied in the District. The special tax levy, as calculated by the City's Special Tax
Consultant, required for the 2006-07 fiscal year is $360,832.49.
FISCAL IMPACT:
$360,832.49.
The calculated special tax levy required for the 2006-07 fiscal year is
ATTACHMENTS:
Resolution No. TPFA 06-_
Cost Recovery Analysis
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA PUBLIC FINANCING AUTHORITY
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-6
(HARVESTON II)
THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING
AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Temecula Public Financing Authority is the legislative body for
Community Facilities District No. 03-6 (Harveston 11)(the "CFD"), created pursuant to the
Mello-Roos Community Facilities District Act of 1982, as amended (the "Act").
Section 2. The Board of Directors has enacted Ordinance No. TPFA 03-03 in
accordance with Government Code Section 53340 authorizing the levy of a special tax
assessment on the property located within the CFD.
Section 3. The Board of Directors has completed all steps necessary to levy a
special tax assessment in accordance with the procedures set forth in the Act.
Section 4. Pursuant to the provisions of Resolution No. TPFA 03-27 and
Ordinance No. TPFA 03-03, there is to be levied an aggregate special tax of
$360,832.49 on the taxable parcels located in the CFD for Fiscal Year 2006-07 as set
forth on a magnetic tape to be provided by NBS to the Auditor-Controller of the County.
Section 5. The special tax levy set forth above does not exceed the amount
previously authorized by Resolution No. TPFA 03-27 and Ordinance No. TPFA 03-03,
and is not in excess of that previously approved by the qualified electorate of the CFD.
Section 6. The proceeds of the special tax levy shall be used to pay, in whole
or in part, the costs of the following items:
A. Payment of principal and interest on the outstanding authorized bonded
indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds,
if necessary.
C. Payment of the administrative costs and incidental expenses of the CFD,
as provided in Resolution No. TPFA 03-27 and the indenture of trust for
the CFD and the Act.
The proceeds of the special tax levy shall be used as set forth above, and shall not be
used for any other purpose.
Section 7. The Auditor-Controller of the County is hereby directed to enter the
installment of the special tax for the exact rate and amount of the special tax levied in
accordance with this resolution for each lot or parcel of land affected in a space marked
"CFD No. 03-6 (Harveston II)" on the next County assessment roll on which taxes will
become due.
Section 8. The County Auditor-Controller shall, at the close of the tax
collection period, promptly render to the CFD a detailed report showing the amounts of
the special tax installments, penalties, interest and fees collected, and from which
properties they have been collected. Any expenses to be paid to the Auditor-Controller
for carrying out the foregoing responsibilities shall be in accordance with a contract
entered into between the CFD and the Auditor, pursuant to Section 29304 of the
Government Code.
Section 9. The Authority Secretary shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Public Financing Authority this 25th day of July , 2006.
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public
Financing Authority, do hereby certify that the foregoing Resolution No. TPFA 06- was
duly and regularly adopted by the Board of Directors of the Temecula Public Financing
Authority at a meeting thereof held on the 25th day of July, 2006, by the following vote:
AYES:
BOARD MEMBERS:
NOES:
BOARD MEMBERS:
ABSENT:
BOARD MEMBERS:
ABSTAIN:
BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
CITY OF TEMECULA
Community Facilities District No. 03-06 (Harveston II)
Fiscal Year 2006/07 Cost Recovery Analysis
Description 2006/07 Amount 2005/06 Amount Increase/(Decrease)
Principal $85,00000 $85,00000 $0.00
Interest 248537.50 250577.50 2 040.00
Subtotal $333,53750 $335,577.50 ($2,04000)
Agency administrative costs $15,00000 $15,00000 $0.00
Trustee/Paying Agent costs 4,50000 4,50000 0.00
County collection fees(1) 550.00 373.71 176.29
Arbitrage calculation costs 0.00 0.00 0.00
Continuing disclosure costs 1,25000 0.00 1,25000
Administration costs 5,50000 5,50000 0.00
Administration expenses 500.00 0.00 500.00
other costs 0.00 0.00 0.00
Subtotal $27,30000 $25,37371 $1,92629
Del. management charges(2) $0.00 $0.00 $0.00
Manual adjustments 0.00 0.00 0.00
Construction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 (3,350.45) 3,350.45
Redemption Fund credit 0.00 (2,02581) 2,02581
Miscellaneous adjustments fQml ~ 3.12
Subtotal ($501) ($5,37815) $5,37314
Total Annual Levy 360,832.49 355,573.06
oun ppo onmen
Parcels levied 1,061 758
(1) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(2) Recovered from the specific parcels for which expenses were incurred.
(3) Amount to be disbursed by Tax Collector if 100% collection is made.
I Fund/Account I 5/31/06 Balance I 5/31/05 Balance I Notes I
Special Tax Fund $68,03913 $0.00
Improvement Fund 1,759,323.41 3,863,39085
Cap Interest Fund 0.00 127,31456
Bond Fund 3,182.49 0.00
Reserve Fund 352,36295 341,225.45
Administrative Account 24,574.40 10,58535
other 0.00 0.00
ITotal I $2,207,482.38 I $4,342,516.21 I I
Levv Approval
Signature
Date
Ii
-
I.
ITEM NO. 26
I
I
Approvals
City Attorney
Director of Finance
City Manager
p..'----
,9/2
9tJ
TEMECULA PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO:
Executive Director/Authority Members
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
Authorization of Special Tax Levy in Community Facilities District No. 01-2
(Harveston)
PREPARED BY:
Polly van Richter, Senior Debt Analyst
RECOMMENDATION:
That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF
TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 01-2 (HARVESTON)
BACKGROUND: The Temecula Public Financing Authority (the "Authority') was created
pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula
Redevelopment Agency to assist in the refinancing of the Winchester Hills CFD 98-1. The
Winchester Hills 98-1 CFD was originally established to refinance delinquent assessments and to
prepay and discharge all future assessment liens on properties within the District levied by the
County of Riverside acting through its Assessment District 161 and Assessment District 156. On
December 11, 2001 the Authority adopted two resolutions of intention relative to a proposed
community facilities district (the "District"). The resolutions of intention called for public hearings on
the formation of the District, the levy of special taxes therein and the issuance of bonded
indebtedness for the District. On March 26, 2002, resolutions were adopted forming the District and
declaring the necessity to incur bonded indebtedness.
On August 13, 2002 the Authority Board of Directors approved a resolution authorizing the issuance
of special tax bonds. On August 28, 2002 special variable rate tax bonds in the amount of
$17,310,000were issued. The proceeds of the bonds were applied to the pay the redemption price
of $11,025,000 of the 1998 Winchester Hills bonds and to establish an escrow fund for the payment
of $560,000 of the 1998 bonds on their sinking fund payment dates or maturity date.
Currently, the Authority is in the process of refunding and converting the original variable rate bonds
to fixed rate bonds. This process is expected to conclude on September 1 , 2006 with the issuance
of $17,71 0,000 fixed rate special tax bonds. Until the new bonds are issued, the amount of principal
and interest required for debt service for Series A has been estimated, but should not exceed
$1,200,000.
Although the total annual levy is increasing as a result of the conversion to fixed rate bonds,
residential property owners in this district will continue to have level tax payments. With variable
rate bonds, only owners of developed property were subject to the special tax, but after conversion
to fixed rate bonds, owners of undeveloped property will share the tax burden. The maximum
special tax rate for developed property will remain the same.
The bonds are special, limited obligations of the Authority secured solely by the special taxes levied
in the District. The special tax levy, as calculated by the City's Special Tax Consultant, required for
the 2006-07 fiscal year is $1 ,454,106.63 which is the sum of CFD 01-2 A & B (as noted in exhibits).
FISCAL IMPACT:
$1,454,106.63.
ATTACHMENTS:
The calculated special tax levy required for the 2006-07 fiscal year is
Resolution No. TPFA 06-_
Cost Recovery Analysis
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA PUBLIC FINANCING AUTHORITY
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 01-2
(HARVESTON)
THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING
AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Temecula Public Financing Authority is the legislative body for
Community Facilities District No. 01-2 (Harveston)(the "CFD"), created pursuant to the
Mello-Roos Community Facilities District Act of 1982, as amended (the "Act").
Section 2. The Board of Directors has enacted Ordinance No. TPFA 02-01 in
accordance with Government Code Section 53340 authorizing the levy of a special tax
assessment on the property located within the CFD.
Section 3. The Board of Directors has completed all steps necessary to levy a
special tax assessment in accordance with the procedures set forth in the Act.
Section 4. Pursuant to the provisions of Resolution No. TPFA 02-03 and
Ordinance No. TPFA 02-01, there is to be levied an aggregate special tax of
$1,454,106.63 on the taxable parcels located in the CFD for Fiscal Year 2006-07 as set
forth on a magnetic tape to be provided by NBS to the Auditor-Controller of the County.
Section 5. The special tax levy set forth above does not exceed the amount
previously authorized by Resolution No. TPFA 02-03 and Ordinance No. TPFA 02-01,
and is not in excess of that previously approved by the qualified electorate of the CFD.
Section 6. The proceeds of the special tax levy shall be used to pay, in whole
or in part, the costs of the following items:
A. Payment of principal and interest on the outstanding authorized bonded
indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds,
if necessary.
C. Payment of the administrative costs and incidental expenses of the CFD,
as provided in Resolution No. TPFA 02-03 and the indenture of trust for the CFD and
the Act.
The proceeds of the special tax levy shall be used as set forth above, and shall
not be used for any other purpose.
Section 7. The Auditor-Controller of the County is hereby directed to enter the
installment of the special tax for the exact rate and amount of the special tax levied in
accordance with this resolution for each lot or parcel of land affected in a space marked
"CFD No. 01-2 (Harveston)" on the next County assessment roll on which taxes will
become due.
Section 8. The County Auditor-Controller shall, at the close of the tax
collection period, promptly render to the CFD a detailed report showing the amounts of
the special tax installments, penalties, interest and fees collected, and from which
properties they have been collected. Any expenses to be paid to the Auditor-Controller
for carrying out the foregoing responsibilities shall be in accordance with a contract
entered into between the CFD and the Auditor, pursuant to Section 29304 of the
Government Code.
Section 9. The Authority Secretary shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Public Financing Authority this 25th day of July , 2006.
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public
Financing Authority, do hereby certify that the foregoing Resolution No. TPFA 06- was
duly and regularly adopted by the Board of Directors of the Temecula Public Financing
Authority at a meeting thereof held on the 25th day of July, 2006, by the following vote:
AYES:
BOARD MEMBERS:
NOES:
BOARD MEMBERS:
ABSENT:
BOARD MEMBERS:
ABSTAIN:
BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
CITY OF TEMECULA
Community Facilities District No. 01-2 Special Tax A (Harveston)
Fiscal Year 2006107 Cost Recovery Analysis
Description 2006/07 Amount 2005/06 Amount Increase/(Decrease)
Principal $0.00 $0.00 $0.00
Interest 0.00 301 38306 0.00
Subtotal!t) $1,200,00000 $301,38306 $898,61694
Agency administrative costs $25,00000 $25,00000 $0.00
Trustee/Paying Agent costs 4,40000 6,76000 (2,360.00)
County collection fees(2) 570.00 573.42 (3.42)
Standard & Poors 0.00 3,50000 (3,500.00)
Letter of Credit Fee 0.00 216,37500 (216,375.00)
Remarketing Fee 0.00 15,57900 (15,579.00)
Arbitrage calculation costs 0.00 0.00 0.00
Continuing disclosure costs 1,25000 0.00 1,25000
Administration costs 7,00000 10,00000 (3,000.00)
Administration expenses 500.00 0.00 500.00
Other costs 0.00 0.00 0.00
Subtotal $38,72000 $277,787.42 ($239,067.43
Del. management charges(3) $735.00 $0.00 $735.00
Developed Assigned Manual adjustmen 0.00 186,433 66 (186,433.66)
Construction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 0.00 0.00
Redemption Fund credit 0.00 0.00 0.00
Miscellaneous adjustments 0.00 0.00 0.00
Subtotal $735.00 $186,43366 ($185,69866
Total Annual Levv $1,239 455.00 $765,604.14 $473'850'~1
County Apportionment(4) $1,238,885.00 $765,030.72
Parcels levied 1,114 1,114
(1) Principal and Interest to be determined when bonds price on 8/9/06, but should not exceed $1.2 million.
(2) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(3) Recovered from the specific parcels for which expenses were incurred.
(4) Amount to be disbursed by Tax Collector if 1 00% collection is made.
Fund/Account 5/31/06 Balance 5/31/05 Balance NOteS
Special Tax Fund $496,918.95 $1,288,71117
Improvement Fund 2,912,137.45 2,826,361.06
Redemption Fund 0.00 7,63235
Interest Differential Account 137,16397 132,82850
Bond Fund 7,881.47 0.00
Administrative Account 210,00856 529,55381
Conversion Exoense 608,11789 0.00
Total $4,372,228.29 $4,785,086.89
Levv Approval
Signature
Date
CITY OF TEMECULA
Community Facilities District No. 01-2 Special Tax B (Harveston)
Fiscal Year 2006/07 Cost Recovery Analysis
Description 2006/07 Amount 2005/06 Amount Increase/(Decrease)
Principal $0.00 $0.00 $0.00
Interest 0.00 0.00 0.00
Subtotal $0.00 $0.00 $0.00
Agency admi nistrative costs $9,500.00 $9,500.00 $0.00
Trustee/Paying Agent costs 0.00 0.00 0.00
County collection fees(1) 570.00 0.00 570.00
Service Provided 203,651.64 196,776.00 6,875.64
Arbitrage calculation costs 0.00 0.00 0.00
Continuing disclosure costs 0.00 0.00 0.00
Administration costs 0.00 0.00 0.00
Administration expenses 0.00 0.00 0.00
other costs 0.00 0.00 0.00
Subtotal $213,721.63 $206,276.00 $7,445.63
Del. management charges(2) $930.00 $0.00 $930.00
Manual adjustments 0.00 (6,923.80) 6,923.80
Construction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 0.00 0.00
Redemption Fund credit 0.00 0.00 0.00
Miscellaneous adjustments 0.00 0.00 0.00
Subtotal $930.00 ($6,923.80) $7,853.80
Total Annual Levy $214,651.63 $199,352.20 $15,299.43
County Apportionment(3) $214,081.64 $199,352.20 $14,729.44
Parcels levied 1,114 1,114 0
(1) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(2) Recovered from the specific parcels for which expenses were incurred.
(3) Amount to be disbursed by Tax Collector if 100% collection is made.
Fund/Account 5/31/06 Balance 5/31/05 Balance Notes
Service Fund $394,572. 04 $0.00
other 0.00 0.00
Total $394,572.04 $0.00
Levv Approval
Signature
Date
Ii
-
I.
ITEM NO. 27
I
I
Approvals
City Attorney
Director of Finance
City Manager
V
iJ12
~
TEMECULA PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO:
Executive Director/Authority Members
FROM:
Genie Roberts, Director of Finance
DATE:
July 25, 2006
SUBJECT:
Authorization of Special Tax Levy in Community Facilities District No. 03-1
(Crowne Hill)
PREPARED BY:
Polly van Richter, Senior Debt Analyst
RECOMMENDATION:
That the Board of Directors:
1. Adopt a resolution entitled:
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF
TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-1 (CROWNE HILL)
BACKGROUND: The Temecula Public Financing Authority (the "Authority') was created
pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula
Redevelopment Agency. On January 28, 2003 the Authority adopted two resolutions of intention
relative to a proposed community facilities district (the "District"). The resolutions of intention called
for public hearings on the formation of the District, the levy of special taxes therein and the issuance
of bonded indebtedness for the District. On March 25, 2003, resolutions were adopted forming the
District and declaring the necessity to incur bonded indebtedness.
On June 24, 2003 the Authority Board of Directors approved a resolution authorizing the issuance of
special tax bonds in an amount up to $25,000,000. On July 24, 2003 special tax bonds in the
amount of $12,155,000 were issued. The proceeds of the bonds were used to eliminate a County
special assessment lien on the land in the CFD and to finance various public improvements
specified in the CFD proceedings. The bonds are special, limited obligations of the Authority
secured solely by the special taxes levied in the District. On July 26, 2005, the City Council and
Authority Board of Directors approved a resolution authorizing issuance of additional special tax
bonds in the amount of $6,000,000 for improvements not funded in the original issue. The
maximum special tax levy, as calculated by the City's Special Tax Consultant, required for the 2006-
07fiscal year is $1,117,219.35, which includes both the original issue and the second issue.
FISCAL IMPACT:
fiscal year is$ 1,117,219.35.
ATTACHMENTS:
The calculated maximum special tax levy required for the 2006-07
Resolution No. TPFA 06-
Cost Recovery Analysis
RESOLUTION NO. TPFA 06-
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TEMECULA PUBLIC FINANCING AUTHORITY
AUTHORIZING THE LEVY OF A SPECIAL TAX IN
COMMUNITY FACILITIES DISTRICT NO. 03-1 (CROWNE
HILL)
THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING
AUTHORITY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Temecula Public Financing Authority is the legislative body for
Community Facilities District No. 03-1 (Crowne Hill) (the "CFD"), created pursuant to the
Mello-Roos Community Facilities District Act of 1982, as amended (the "Act").
Section 2. The Board of Directors has enacted Ordinance No. TPFA 03-01 in
accordance with Government Code Section 53340 authorizing the levy of a special tax
assessment on the property located within the CFD.
Section 3. The Board of Directors has completed all steps necessary to levy a
special tax assessment in accordance with the procedures set forth in the Act.
Section 4. Pursuant to the provisions of Resolution No. TPFA 03-05 and
Ordinance No. TPFA 03-01, there is to be levied an aggregate special tax of
$1,117,219.35 on the taxable parcels located in the CFD for Fiscal Year 2006-07 as set
forth on a magnetic tape to be provided by NBS to the Auditor-Controller of the County.
Section 5. The special tax levy set forth above does not exceed the amount
previously authorized by Resolution No. TPFA 03-05 and Ordinance No. TPFA 03-01, and is not
in excess of that previously approved by the qualified electorate of the CFD.
Section 6. The proceeds of the special tax levy shall be used to pay, in whole
or in part, the costs of the following items:
A. Payment of principal and interest on the outstanding authorized bonded
indebtedness.
B. Replenishment of the required bond reserve funds, or other reserve funds,
if necessary.
C. Payment of the administrative costs and incidental expenses of the CFD,
as provided in Resolution No. TPFA 03-05 the Indenture of Trust for the
CFD and the Act.
The proceeds of the special tax levy shall be used as set forth above, and shall not be
used for any other purpose.
Section 7. The Auditor-Controller of the County is hereby directed to enter the
installment of the special tax for the exact rate and amount of the special tax levied in
accordance with this resolution for each lot or parcel of land affected in a space marked
"CFD No. 03-1 (Crowne Hill)" on the next County assessment roll on which taxes will
become due.
Section 8. The County Auditor-Controller shall, at the close of the tax
collection period, promptly render to the CFD a detailed report showing the amounts of
the special tax installments, penalties, interest and fees collected, and from which
properties they have been collected. Any expenses to be paid to the Auditor-Controller
for carrying out the foregoing responsibilities shall be in accordance with a contract
entered into between the CFD and the Auditor, pursuant to Section 29304 of the
Government Code.
Section 9. The Authority Secretary shall certify adoption of the resolution.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula
Public Financing Authority this 25th day of July , 2006.
Ron Roberts, Chairperson
ATTEST:
Susan W. Jones, MMC
City Clerk/Board Secretary
[SEAL]
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public
Financing Authority, do hereby certify that the foregoing Resolution No. TPFA 06- was
duly and regularly adopted by the Board of Directors of the Temecula Public Financing
Authority at a meeting thereof held on the 25th day of July, 2006, by the following vote:
AYES:
BOARD MEMBERS:
NOES:
BOARD MEMBERS:
ABSENT:
BOARD MEMBERS:
ABSTAIN:
BOARD MEMBERS:
Susan W. Jones, MMC
City Clerk/Board Secretary
CITY OF TEMECULA
Community Facilties District No. 03-1 (Crowne Hill)
Fiscal Year 2006/07 Cost Recovery Analysis
Description 2006/07 Amount 2005/06 Amount Increase/(Decrease)
Principal Series A $210,000.00 $205,000.00 $5,000.00
Principal Series B 35,000.00 30,000.00 5,000.00
I nte rest Se ries A 651,461.26 657,611.26 (6,150.00)
I nte rest Se ries B 186081.26 190525.26 (4444.00
Subtotal $1,082,542.52 $1,083,136.52 ($594.00)
.....gency administrative costs $18,000.00 $18,000.00 $0.00
rustee/Paying Agent costs 7,200.00 5,250.00 1,950.00
:ounty collection fees(1) 410.00 423.71 (13.71)
"\rbitrage calculation costs 0.00 0.00 0.00
:ontinuing disclosure costs 1,250.00 0.00 1,250.00
"\dministration costs 6,000.00 8,500.00 (2,500.00)
.....dministration expenses 500.00 0.00 500.00
:>ther costs 0.00 0.00 0.00
Subtotal $33,360.00 $32,173.71 $1,186.29
Del. management charges(2) $1,320.00 $0.00 $1,320.00
Manual adjustments 0.00 0.00 0.00
:onstruction Fund credit 0.00 0.00 0.00
Reserve Fund credit 0.00 0.00 0.00
Redemption Fund credit 0.00 0.00 0.00
Miscellaneous adjustments @.ill (5.32) 2.15
Subtotal $1,316.83 ($5.32) $1,322.15
otal Annual Levy $1,117,219.35 $1,115,304.91 $1,914.44
ountv AODortionmentf3l $1,116,809.35 $1,114,881.20 $1,928.15
Parcels levied 777 803 (26)
(1) Total Annual Levy will be reduced by the collection fee taken by the County Auditor-Controller.
(2) Recovered from the specific parcels for which expenses were incurred.
(3) Amount to be disbursed by Tax Collector if 1 00% collection is made.
Fund/Account 5/31/06 Balance 5/31/05 Balance NOles
l::ipecial Tax Fund $186,548.24 ~495,733.81
Improvement Fund 1,002,724.19 968,404.62
:ap I nterest Fund 0.00 31.83
.....cquisition Account A 1,341,473.03 1,295,916.61
"\cquisition Account B 3,409,257.49 0.00 New Issue
Bond Fund 83.56 20,707.55
Reserve Fund A 863,904.30 863,904.18
Reserve Fund B 228,430.21 0.00 New Issue
:al Trans Improvement Fund 534,610.58 517,697.03
.....dministrative Account 133,447.53 75,587.76
:)ther 0.00 0.00
otal $7,700,479.13 $4,237,983.39
Levv Aooroval
Signature
Date
COUNCIL BUSINESS
Ii
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I.
ITEM NO. 28
I
I
Approvals
City Attorney
Director of Finance
City Manager
~
/1/2
tf
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Susan W. Jones, City Clerk/Director of Support Services
DATE:
July 25, 2006
SUBJECT:
Old Town Local Review Board Appointments
PREPARED BY:
Cheryl Domenoe, Administrative Assistant
RECOMMENDATION: Appoint three applicants to serve full three-year terms on the Old Town
Local Review Board through June 15, 2009.
BACKGROUND: The terms of Committee Members Albert Blair, Bill Harker, and Doug
Haserot expired on May 15, 2006. The City Clerk's office has followed the Council's established
procedure for filling Commission vacancies by advertising the openings in the local newspaper.
Notices were also posted at various locations within the City and on the City's Web page. When the
deadline was reached for accepting applications, the applications were forwarded to the
subcommittee comprised of Mayor Roberts and Mayor Pro Tem Washington for review and
recommendation. Both Mayor Roberts and Mayor Pro Tem Washington have recommended the
appointment of John Eden and the reappointment of Albert Blair and Bill Harker to serve full three-
year terms through June 15, 2009. All applicants are registered voters. It is not a requirement of
this committee to be a resident of the City of Temecula.
Attached are copies of the applications that were received by the filing deadline of July 10, 2006.
FISCAL IMPACT:
None
ATTACHMENTS:
Three (3) Applications for Appointment
06-27-UbAU7:39 Hev"
I
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
www.cityoftemecula.org
(951) 694-6444
"'" ""'.'. '," """'"""""'" ,.'.,. ('i.,,',"".":"", ,)1~272006
For-proper .consiileratio.' n,,~ou,'rii.ust.cuJirently.be.a.:Registel'ed'V(fltef'.'.'Y' ,..'
\.',"," . '.." ''\,..... ",i.'::"":"" . ':" . "ii''."" ""'.'",1:-' '." " ".' ''l:tl" .~, RKS DfPT.
r j
Old Town Local Review
_ Board APPlicatiofk.EcEI D
Temecula Resident? L If yes, number of years _ Are you a Registered Voter? _
I[
I NAME: -.0,1 9..a17,'t" ( ~')MlL OCCUPATION: -i~",.-o.E:\:\
ADDRESS: 3or..~{) !.A <;;'1l1~6ZA- r-\- ,\c;;.ME~~ '1,,~"l1
DAYTIME PHONE: ~"lOf -1 'ZPI fI, EVENING PHONE: ~ III~
EMPLOYER NAME:
EMPLOYER ADDRESS:
E-MAIL
Educational Background/Degrees:
List any City or County Board, Committee or Commission on which you have served and the year(s) of
service:
List any organizations to which you belong (professional, technical, community service):
'~',
State why you wish to serve on this commission, and why you believe you are qualified for the position.
Please be specific. You may attach a separate sheet of paper if necessary.)
I understand that any or all information on this form may be verified. I consent to the release of
this information for public information purposes.
Signature~ \ Date:-.Ju"-"t;. ?/'/>; '7rlJ(a
Please return to: City Clerk's Office, 43200 Bqsiness Park Drive (951) 694-6444 (OR)
Mail to: P.D. Box 9033, Temecula, CA 92589-9033
PLEASE BE AWARE OF THE ADVERTISED DEADLINE
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
Dear Sir
I wish to continue my service on the Old Town Local Review Board because I believe that the
board serves an important function I believe my years of service on the board has given me
special knowledge of old town and of the Old Town Specific Plan. I feel that I can contribute to
the project review activities that seem to accelerating.
Thank your for your consideration.
~mr
30680 La Sombra Ct.
Temecula, CA 92591
EDUCATION
1974-1976
1958-1973
1957-1959
1953-1956
WORK mSTORY
1987-2006
1976-1987
1966-1976
1962-1966
1949-1962
ALBERT C. BLAIR
30680 La Sombra Ct.
Temecula, CA 92591
951 699-7298
University of Utah, Graduate Studies, Manpower Economics and Public
Administration
Brigham Young University, BS Sociology, Emphasis on Demographics
Santa Barbara City College, General Studies
Santa Barbara High School
Retired
Salt Lake City Division of Building and Housing Services, Director
Salt Lake City Planning Division, City Planner
State of Utah Department ofTranspu.;";':u.1, Land Use Analyst
School Time Employment
BOARDS AND AFFaIATIONS
1997-2006
1988-1988
1984-1987
1976-1987
1976-1987
1976-1987
1976-1987
1978-1987
1976-1987
1976-1987
1973-1987
1971-1976
Temecula Old Town Review Board, Member (2005 Chairman)
Salt Lake County Board of Zoning Adjustment, Member
Salt Lake Handicapped Concern Committee, Member
International Conference of Building Officials, Member
Utah Conference of Building Officials, Member
Salt Lake City Planning Commission, Ex-Officio Member
Salt Lake City Board of Zoning Adjustment, Ex-Officio Member
Salt Lake City Board of Appeals and Examiners, Staff Support
Salt Lake City Housing and Advisory Appeals Board, Staff Support
Salt Lake City Historical Landmarks Committee, Staff Support
Salt Lake City Neighborhood Housing Services, Member Board of
Directors
Utah Housing Coalition, Member Board of Directors
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
www.cityoftemecula.org
(951) 694-6444
07-03-06P12: 06 RC
IOld Town Local Review I
I ~oard Application :1JEIVED
I .Flit'p..<<p~r.coh~i~~raiio";&i;I~'~h~t.l;~Jfl;!1tltl!b~~R~~i~'tl)t.~d~~i~f' ':jJUL - 3 2006
. .... ..... . , '.. ."..",,;:", "0'. ....... .'.<,.,':" ..,.".;, v!'\lI cLERKS DEPT.
Temecula Resident?~L-0 If yes, number of years 15' Are you a Registered Voter? 7tf"'..S
~"o /c;4//\/
A:?;y"~~~/A;'-vr
NAME: ~/III/ 'IB e'Z>EN0.:0 OCCUPATION: ~7/P"'"
ADDRESS: g(jq:r/ ~o//6' /dAJ(./ /A'W/:/,dL.4 (jy q,2\Z?/
t. ~ I /
DAYTIME PHONE: 699'-/95-';).. EVENING PHONE:. CNlE
EMPLOYER NAME: ~;- \
EMPLOYER ADDRESS: E-MAIL)t1Cku 1)1:1;nnL;t~rU7in
Educational Bac~round!Pegrees: /7
//;&"/I JMCvL a--,.fbf//i?g /91'r3 4..>X<o-72 /yf~/I @,UMO/J4;;/ c)J
.GLYVbYlud!li~m#/I//:?f&.u.cG& /,?; I'/f'v /f9/,i. ~/q7
C/A//V'LmJ/If d.Jm#'#i"?1"\f 6"/hfA'M"{) / f'/Z /7'7"/' .....M&r.r JMa>..c (J,L If;LC
List any City or County Board, Committee or Commission on which you have served and the year(s) of
service: /l.0I1/E //v -;7,i;IEe4,L1(J .
'7: ;{;/?//.c ,J/./o/?;!c.J;!. )/~/Z7 UOlb't-'Z a.h'..:w JY1 ~(/;;> ;1;e.it/8- ~~ /jb/1/2/.(;
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of ;;;;<<coc Ol ~NV?e'i/jtfdFO:t~-?JrI7i3i!'
List any ol"9..anizations to which you belong (professional, technical, community service): .
~/VC 6f:fE~N'T~1 c.. ;. b ,/
fiST M61i/cWV/" Jrf~/J"";;-- ~ a/l/'/l&,.f -/'Z//V/ft?/t:)G6 '1.
~/ ;;;Lli/~N1' e'/I/JIl1ff6t2 ur $ff"Ye"zC'[ L4 aN'/JU1 CwRIC?r2/ /%1
~ flJ 1"" rJSbf2 ul gt?A70~ 9-;o/i"!~ x", (%wIJ2fJ 1'Z//I/;/fZ/Q6" /'/6.0 -If6&>
State why you wish to serve on this commission, and why you believe you are qualified for the position.
Please be specific. You may attach a separate sheet of paper if necess~.)
:L -~y,E ?kef/1/' ,..<) C/t(/,vE/Z. 0:: Ct.a /CtA./N ,;(l/l/'77q>k&'c' r~/.;Z6" /1I/~7'cu:0> 04) ~/
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A G,,,,:;).. #n/864".O/-O,,/.GV.-v::? 0/ m~~ /PJ/iJij./,36<;)' ~J;t6C9'Awre:'#/7'eA/P- 0/ 77!.€ 41V.;?-
I understand that any or all information on this form may be verified. I consent to the release of
this informationf<?r public information purposes.
Signature:-L ~-<-~~ Date; ~/,:.""';?~ ~t>b
Pleas;,{tturn to: City Clerk's 0"'. ice, 43200Business Park Drive (951) 694-6444 (OR)
(/ Mail to: P.O. Box 9033, Temecula, CA 92589-9033
PLEASE BE AWARE OF THE ADVERTISED DEADLINE
City of Temecula
43200 Business Park Drive
Temecula, CA 92590
www.cityoftemecula.org
(951) 694-6444
RECEIVED
JUN 1 9 2006
.,..--- :_~ DEBiT:
Old Town Local Review .
Board Application
I
'Fo;,."p~Up~r.c'o~~iperajtii~;~\I~'mqst,cri~WHY:be'a'~l\iis:tl)r~d V:Q,t~r'
"', '. ,. .., "",'- '.. '\'~.':::'" "-' '~,' :' ..' , '. "':"- . - :-..,,,. ,- , .' ,-', >.,
," '
Temecula Resident? ,/ If yes, number of years 3D Are you a Registered Voter? )E5
NAME: \A..l { t L I.....M H.A-tz.\.x=""/Q.
OCCUPATION: \<co (1 fk.--.~
ADDRESS:.'3113o-8~ 5, Q",,,-, '\<'~" 1<c1., ~a:.\JI-A
0, "L.S"\ \
DAYTIME PHONE: (, 'It, ~ 3 f,q (
EMPLOYER NAME: N ( A
EMPLOYER ADDRESS: 1'-\ I f\
EVENING PHONE: ~ 7 b - ~ (, "i I
E-MAIL -gilL""'" <.J tIi' ADmPd; . "-,.,.,
Educational Background/Degrees:
2 y....irrr.-s Cl>(.<'~.: Itf\ 2 clel'tl>-!, POST G."L4i), BA UCLA
List any City or County Board, Committee or Commission on which you have served and the year(s) of
service:
~~,-,",c., 'l"', PL~"""" "-Ia. Cb 111 M. 4-'1 iI.$,
~PL;;?l!.L"f'l ("'L"'.L<:'L ll;'1i2.S
k'l"~(t>e ct>t..>..'t'f ~llU'"olt:< !\-<u,) LIt-.....() us,;; ,C"'Mm l'Z.Yll..s
~LA OL~ ""''''/0.\ 1-0"-1'1-<.. 1R-1I'e''<.l (1,CI4a.f) IJO'V<=lttZS
List any organizations to which you belong (professional, technical, community service):
"iSfYLCl'tuLA II'*t.L"''11tt'&.<>,'l. 'c.~(. 5pc, e....'
V'A-l L I2Jl..ALCL4 l4.."3{b.l-+t>-..", fr.csoc; In-no V
l:~~ oJ'frt..I..uoyI2.L44frt ~&t of' (Jx;M.~
State why you wish to serve on this commission, and why you believe you are qualified for the position.
Please be specific. You may attach a separate sheet of paper if necessary.)
t 8El...l EIIe- M.., Vll't.7 $i:A-"'1I~ e>1--l 7rtcF t-oCAI- j;!EioIirav !3ot+lZO 41.1"fLI t=I = Me
I"br.: eo"'"t',/..!(}Gl'> ~~.JlC~. PtZc<S.:lZl/-An",A1 o""~C-i) Tt>w1-.lI'tO..II,:\lleos-Pit.J<::',t"
. ~ U>Ul"1/..!W6'O l!,RgLG aoM<>M,c.&1-LT....r:~1 /~ My """"AI Sl!JfH.,
I understand that any or all information on this form may be verified. I consent to the release of
this information for public information purposes.
Signature: tI.J1l!;;, .d~ Date: Jvtcl. /q. () C
Please return to: City Clerk's Office, 43200 Business Park Drive (951) 694-6444 (OR)
Mail to: P.O. Box 9033, Temecula, CA 92589-9033
PLEASE BE AWARE OF THE ADVERTISED DEADLINE
DEPARTMENTAL
REPORTS
Ii
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I.
ITEM NO. 29
I
I
Approvals
City Attorney
Director of Finance
City Manager
p...----
-/Ill
-9f!
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Debbie Ubnoske, Director of Planning
DATE:
July 25, 2006
SUBJECT:
Monthly Report
The following are the recent highlights for the Planning Division of the Community Development
Department for the month of June.
CURRENT PLANNING ACTIVITIES
New Cases
The Division received 71 new applications for administrative, other minor cases, and home
occupations including 6 applications for public hearings during the month of June. The new
public hearing cases are as follows:
CONDITIONAL USE PERMIT
DEVELOPMENT PLAN
TENTATIVE TRACT MAP
2
3
1
Status of Maior Proiects
New Proiects
. Gateway Plaza - A Development Plan submitted on June 12,2006 for a proposed two-story
office building totaling 30,573 square feet located on the south side of Highway 79 South, off
of Avenida De Missiones. A DRC meeting is scheduled for July 20,2006 with the applicant.
(PA06-0178 - DAMKO)
. Autoland - A Minor Conditional Use Permit to allow for Autoland Consultants to provide auto
brokerage and car loan information to credit union members at an existing USA Federal
Credit Union located at 41273 Margarita Road. There will be no cars or inventory on-site.
(PA06-0183 - LECOMTE)
. James Webb Building -A Development Plan to construct a 22,626 square foot, three-story
building on a 0.55 acre lot located at 27423 Ynez Road. The project was submitted on June
26, 2006 and is scheduled for a DRC meeting on August 3, 2006. (PA06-0187 - SCHUMA)
. Morning Ridge Condo Conversion - A Multi-Family Development Plan, Conditional Use
Permit and Tentative Tract Map to convert a 200-unit apartment complex into ownership
condominiums located at the southwest corner of Rancho California Road and Margarita
Road. Comments are due July 31, 2006. (PA06-0192 PA06-0193 - WEST)
Recentlv ADD roved Proiects
. Paseo Del Sol Recreation Building - A Development Plan to construct a recreation center
consisting of a 1,962 square foot building and swimming pool on 1.2 acres generally located
on the north side of Sunny Meadows Drive, approximately 900 feet east of Meadows
Parkway. The application was submitted on January 5, 2006. A DRC meeting was held on
February 9, 2006. Revised plans were submitted on March 17, 2006. The project was
approved at the June 15, 2006 Director's Hearing. (PA06-0004 - FISK)
. Temecula Professional Building - A Development Plan to construct a 9,500 square foot
office building on 0.91 acres located on the west side of Margarita Road, approximately 300
feet south of De Portola Road. The application was submitted on October 5,2005. A DRC
was held on December 12, 2005, and a DRC letter was sent to the applicant on December
12, 2005. A second DRC letter was sent to the applicant on February 24, 2006. Revised
plans were submitted on March 23, 2006. A 30-day no response letter was sent to the
applicant on March 13, 2006, and a 60-day no response letter was sent on April 3, 2006.
The project was approved at the June 22, 2006 Director's Hearing. (PA05-0297 - FISK)
. DCH Chrysler Jeep - A Major Modification to a Development Plan to add building square
footage under an existing canopy, to add a new parapet wall along the new building areas,
and to revise the exterior wall configuration for the service writer area of the building located
at 26799 Ynez Road. The application was submitted on March 16, 2006. The project was
approved at the June 21, 2006 Planning Commission meeting. (PA06-0079 - FISK)
. Olive Garden - A Minor Conditional Use Permit for the sale of distilled spirits at a full service
restaurant located at 29025 Overland Drive. The application was submitted on March 6,
2006. The project was approved at the June 21, 2006 Planning Commission meeting.
(PA06-0059 - FISK)
. Stonebriar - Wolf Creek - A Home Product Review for 112 single-family homes in PA21 of
the Wolf Creek Specific Plan. Elevations include three floor plans and elevation types
ranging from 3022 to 3446 square feet. The application was submitted November 4,2005.
A DRC letter was sent out on December 27, 2005. The applicant resubmitted plans on
March 8, 2006, and comments were due on due on March 22, 2006. A DRC meeting was
held on March 30, 2006. Revised plans were submitted on April 28, 2006. The project was
approved at the July 6, 2006 Director's Hearing. (PA05-0332 - FISK)
. Rancho Ford Overflow Storage - A Temporary Use Permit for the temporary storage of new
and used automobiles for Rancho Ford overflow located at the rear of 26895 Ynez Road and
42057 DLR Drive. The application was submitted April 20, 2006 and comments were due
on May 11, 2006. The project was approved administratively on June 13, 2006. (PA06-
0114 - LECOMTE)
. Redhawk Pavillion - A Development Plan application for a proposed commercial center
consisting of three buildings totaling 29,498 square feet located on the southeast corner of
De Portola Road and Margarita Road (APN 959-050-006). The application was submitted
on February 22,2006. A DRC meeting was held on April 6, 2006 and a DRC letter was sent
out on April 21 , 2006. This project was approved at the June 7, 2006 Planning Commission
meeting. (PA06-0046 - SCHUMA)
. Career Gateway College - A Minor Conditional Use Permit submitted March 22, 2006 to
conduct business at a professional school. This project is located at 43178 Business Park
Drive. A DRC was held April 20, 2006. This project was approved at the June 29, 2006
Director's Hearing. (PA06-0074 - SCHUMA)
. La Casita Nueva - A Conditional Use Permit with a Finding of Public Convenience and
Necessity for the incidental sale of alcoholic beverages at an existing restaurant located at
27645 Jefferson Avenue. The application was submitted on April 18, 2006 and the project
was approved at the June 29, 2006 Director's Hearing. (PA06-0109 - SCHUMA)
. Roripaugh Ranch Specific Plan PA4B - An Extension of Time application submitted March
23, 2006 for a previously approved Home Product Review for the construction of 113 single
family homes. This project is located within Planning Area 4B of the Roripaugh Ranch
Specific Plan. The project was approved at the June 7, 2006 Planning Commission
meeting. (PA06-0079-SCHUMA)
Proiects Under Review
Commercial
. First Bank - A Development Application for a 4,000 square foot retail building (First Bank)
located within the Creekside Plaza Shopping Center near the southeast corner of Highway
79 S. and Pechanga Parkway. DRC letter mailed on June 30, 2006. Waiting for resubmittal.
(PA06-0162 - DAMKO)
. Redhawk Car Wash and Tire Store - A Development Plan and a Conditional Use Permit
submitted on June 8, 2005 for three buildings totaling 8,354 square feet used for a self-serve
carwash and tire store. The project is located on the northeast corner of Margarita Road
and De Portola Road. A DRC meeting was held on August 18, 2005. A DRC letter was
mailed on August 23, 2005. Applicant has been working with staff on the design. Staff is
awaiting resubmittal. (PA05-0172 - DAMKO)
. Renaissance Station - A Development Plan to construct a 46,340 square foot three-story
building with dining, office, and retail establishments on 0.47 acres located at 42081 Third
Street. The application was submitted on April 21, 2006 and a DRC meeting was held on
June 8, 2006. A DRC letter was mailed to the applicant on June 9, 2006. Staff is currently
awaiting the submittal of revised plans. (PA06-0113 - FISK)
. DCH Dodge - A Major Modification for the addition of 3,089 square feet of building area and
fayade improvements for an existing 27,101 square foot building located on the west side of
Ynez Road approximately 600 feet north of DLR Drive. The application was submitted on
March 30, 2006 and a DRC meeting was held on May 18, 2006. Staff anticipates an August
Planning Commission hearing. (PA06-0082 - FISK)
. YMCA - A Development Plan to construct a 38,540 square foot YMCA building within a 0.66
acre lease area of a 20.2 acre site located at 29119 Margarita Road. The application was
submitted on November 29, 2005. Staff is currently reviewing the application. A DRC
meeting was held on January 26, 2006. A 30-day no response letter was sent to the
applicant on March 13, 2006, and a 60-day letter was sent to the applicant on April 3, 2006.
Revised plans were submitted on June 15, 2006. Staff is currently reviewing the revised
plans. (PA05-0365 - FISK)
. Ahmed Medical Office - A Development Plan to construct a 13,500 square foot, two story
medical office building on 0.86 acres located at 28975 Old Town Front Street. The
application was submitted on May 15, 2006 and was scheduled forthe June 28, 2006 DRC
meeting. Staff is currently reviewing the application. (PA06-0140 - FISK)
. Carpet One - A Development Plan submitted on January 19, 2006, for the construction of a
4,800 square foot retail building located in the Creekside Shopping Center on Highway 79
South and Pechanga Parkway. This project was scheduled for Pre-DRC on March 14,
2006, and DRC on March 16, 2006. Comments were mailed to the applicant and revised
plans were submitted on May 5, 2006. Staff reviewed the revised plans and provided
additional comments on June 6, 2006. Staff is currently awaiting resubmittal. (PA06-0016
- KITZEROW/PETERS)
. Mountain View Community Church - A Minor Modification submitted on March 9, 2006 to
add four modular buildings to an existing site at Mountain View Community Church (formerly
Hope Lutheran) located at 29385 Rancho California Road. DRC meeting was held on April
6, 2006. Staff drafted a comment letter on April 11 , 2006. A 30-day no response letter was
sent out on May 9,2006 and a 60-day no response letter was drafted on June 28, 2006 and
mailed out to request the appropriate revisions and determine project status. (PA06-0062-
LECOMTE)
. Mazarro's Italian Restaurant - Minor Conditional Use Permit for Mazzara's Italian Restaurant
to upgrade an existing type 41 license to a type 47 license to authorize the sale of beer wine
and distilled spirits. The application was submitted on April 12, 2006 and comments were
due May 3, 2006. Staff sent an exhibits request letter for Director's Hearing on May 5,2006.
Staff is awaiting the submittal of the Public Hearing material information. Staff sent a 30-day
no response letter out on June 28, 2006 to determine project status. Staff anticipates this
project will go to a Director's Hearing sometime in August. (PA06-0104 - LECOMTE)
. Dr. Levi's Office and Retail - A Major Modification to renovate the former 5 & Diner into
offices and retail facilities located at 26460 Ynez Road. The application was submitted on
October 31, 2005. A DRC meeting was held on December 22, 2005. The applicant
submitted revised plans on April 27, 2006. Comments were due on May 15, 2006. Staff is
awaiting resubmittal of revised plans. (PA05-0329 - LECOMTE)
. RV Super Center - A Minor Modification (Minor Exception) for RV Super Center to add an
additional 8,000 square feet of display area to an existing RV display lot located at 27941
Jefferson Avenue. The applicant is also requesting a minor exception to decrease the
landscaping area from 29 percent to 17 percent as a result of the 8,000 square foot display
hardscape. A comment letter was sent our June 26, 2006. Staff is currently awaiting
requested revisions and submittal of conceptual landscape plans. (PA06-0155-
LECOMTE)
. Rite-Aid - A Minor Conditional Use Permit and Public Convenience and Necessity
application to sell alcohol within a 16,836 square foot retail facility to be located within the
Rancho Temecula Town Center at the northeast corner of Winchester Road and Nicolas
Road. The application was submitted on October 25, 2005. A Pre-DRC meeting was held
on November 15, 2005. The applicant resubmitted on February 17, 2006. This item was
denied at the April 19, 2006 Planning Commission meeting. The applicant appealed the
decision on May 3, 2006. The application is scheduled for City Council on July 11, 2006.
(PA05-0314 - KITZEROW/PETERS)
. Ace Hardware at Creekside Plaza - A Development Plan for a proposed 13,125 square foot
retail building (Ace Hardware) located at 30715 Highway 79 South, in the Creekside Plaza
Shopping Center. The application was submitted on February 16, 2006. A DRC meeting
was held on April 6, 2006. Comments were sent to the applicant, revised plans were
submitted on May 12, 2006. Additional comments were sent on June 6, 2006 and staff is
awaiting resubmittal. (PA06-0044 - KITZEROW/PETERS)
. Lyndie Lane Speculative Building - A Development Plan to construct a 9,265 square foot
commercial building located at 29748 Rancho California Road. The application was
submitted on October 14, 2005. A DRC meeting was held on December 8, 2005. Staff is
currently reviewing revised plans and anticipates an August Director's Hearing. (PA05-
0305 - SCHUMA)
. Temecula Community Church - A Conditional Use Permit application with a Development
Plan for the addition of three buildings and the removal of existing modular buildings and
trellises. The project is located at 28871 Santiago Road. The project was submitted on
December 15, 2005. A DRC letter was sent out on February 3, 2006. The applicant
resubmitted plans on March 13,2006. Staff is currently reviewing and anticipates an August
Planning Commission hearing. (PA05-0389 - SCHUMA)
. Down's Energy - A Development Plan and Conditional Use Permit application for a liquid
natural gas distribution facility and a 14,776 square foot office speculative building. The
project is located at the northwest corner of Rancho Way and Diaz Road. The project was
submitted on December 22, 2005. A DRC meeting was held on January 26, 2006. The
applicant resubmitted on May 17, 2006 and comments were sent out on June 2, 2006. Staff
is waiting for revised plans and environmental reports, and anticipates an August Planning
Commission hearing. (PA05-0402, PA06-0135- SCHUMA)
Subdivisions
. Roripaugh Ranch PA16-18 TTM - A Tentative Tract Map (No. 29368) to subdivide 100.07
gross acres into 399 lots (389 single-family residential lots) located in Planning Area 16, 17,
and 18 of the Roripaugh Ranch Specific Plan. The application was submitted on December
7, 2005. A DRC meeting was held on February 7, 2006. The project was resubmitted on
April 14, 2006 and comments were sent to the applicant on May 19, 2006. Staff is awaiting
resubmittal. (PA05-0375 - KITZEROW/PETERS)
. Roripaugh Ranch PA 10 TTM - A Tentative Tract Map (No. 30766) to subdivide 8.1 gross
acres into 15 lots (14 single-family residential lots) within Planning Area 10 of the Roripaugh
Ranch Specific Plan. The project was submitted on December 12, 2005. A DRC meeting
was held on January 26, 2006, and comments were mailed to the applicant. The project
was resubmitted on April 14, 2006 and comments were sent to the applicant on May 10,
2006. Staff is awaiting resubmittal. (PA05-0377 - KITZEROW/PETERS)
. Roripaugh Ranch PA19 TTM - A Tentative Tract Map (29367) to subdivide 28.03 gross
acres into 27 lots (25 single-family residential lots and 2 open space lots) located in Planning
Area 19 of the Roripaugh Ranch Specific Plan. The project was submitted on December 12,
2005. A DRC meeting was held on February 9, 2006, and comments were mailed to the
applicant. Revised plans were submitted on May 16,2006, and comments were sent to the
applicant on June 22, 2006. Staff is awaiting resubmittal. (PA05-0384 - KITZEROW/
PETERS)
. Roripaugh Ranch PA 23 and 24 TTM - A Tentative Tract Map (30768) to subdivide 21.5
gross acres into 123 lots (122 single-family residential lots/one open space lot) located in
Planning Areas 23 and 24 of the Roripaugh Ranch Specific Plan. Minimum lot size is 4,000
square feet, with an average lot size of 5,443 square feet. The project was submitted on
December 13, 2005. A DRC meeting was held on February 9,2006, and comments were
mailed to the applicant. Revised plans were submitted on May 4,2006 and comments were
sent to the applicant on June 6, 2006. Staff is awaiting resubmittal. (PA05-0387-
KITZEROW/PETERS)
. Roripaugh Ranch PA33A - A Tentative Tract Map (No. 90767) to subdivide 10.96 gross
acres into 15 lots (14 residential lots) located within Planning Area 33A in the Roripaugh
Ranch Specific Plan (generally located at the terminus of Nicolas Road and Butterfield Stage
Road). The application was submitted on January 4,2006. A Pre-DRC meeting was held
on February 21, 2006, and a DRC meeting was held on February 23, 2006. Comments
were mailed to the applicant on February 27, 2006, and staff is currently awaiting
resubmittal. (PA06-0002 - KITZEROW/PETERS)
. Tentative Tract Map 29366 - A Tentative Tract Map to subdivide 52.3 gross acres into 53
lots (51 residential/2 open space) within Planning Areas 20 and 21 of the Roripaugh Ranch
specific Plan, generally located along South Loop Road, west of Butterfield Stage Road
(APN 964-180-013). Lot sizes range from 20,000 to 56,000 square feet with an average
size of 33,504 square feet. The application was submitted May 3, 2006. A DRC meeting
was held June 8, 2006 and a DRC letter was mailed June 12,2006. Staff is awaiting
resubmittal. (PA06-0127 - KITZEROW/PETERS)
Industrial
. Asher Business Park - A Pre-Application for a proposed high-tech research and
development campus consisting of six buildings totaling 62,209 square feet, located at the
southeast corner of Calle Empleado and Winchester Road. Comments were due from other
departments on January 10, 2006. The project is under staff review. A DRC was held on
February9,2006. The pre-application process has been completed and staff is awaiting the
formal submittal of a Development Plan Application. (PR05-0023 - LECOMTE)
. Storage 2 U - U-Haul Rental- A Minor Conditional Use Permit to allow for U-Haul rentals at
Storage 2 U, located at 27731 Diaz Road. The application was submitted on October 26,
2005. A DRC meeting was held on December 15, 2005. Staff is currently awaiting revised
plans. Staff has drafted a file-close out letter to inform the applicant that the file will be
closed due to in-activity, unless otherwise requested. (PA05-0318 - LECOMTE)
. Alvarez Industrial Buildings - A Development Plan to construct two industrial buildings
totaling 32,386 square feet on 2.5 acres located at Calle Corte and Del Rio Road. The
application was submitted on October 4, 2006 and a DRC was held on November 18, 2004.
The applicant resubmitted on March 27, 2006 and comments were sent May30, 2006. Staff
is currently reviewing the revised plans and anticipates a September Planning Commission
Hearing. (PA04-0544 - SCHUMA)
Mixed Use/Residential
. Temecula Lane II - A Conditional Use Permit, Development Plan and Vesting Tract Map
submitted on December 20,2005, for the development of 297 multi-family residential units
located on the southeast corner of Pechanga Parkway and Lama Linda Road. A DRC
meeting was held on February 2,2006, and a DRC letter was mailed on February 9,2006.
Staff has tentatively scheduled this project to the August 16, 2006 Planning Commission
meeting. (PA05-0395, PA05-0396, PA05-0397 - DAMKO)
. Rancho Highlands III-A Conditional Use Permit, Development Plan and Vesting Tentative
Map submitted on December 21, 2005, to allow a subdivision for condominium purposes
and development of 137 multi-family units located near the northeast corner of Ynez Road
and Rancho California Road. A DRC was held on February 16, 2006, and a DRC letter was
mailed on March 3, 2006. The applicant submitted on May 1, 2006. A DRC meeting is
scheduled for July 20, 2006. (PA05-0398, PA05-0399, PA05-0400 - DAMKO)
. Tierra Vista Condominiums - An Administrative Development Plan to construct 23
residential condominiums on 1.5 acres. The subject property is located on the northwest
corner of Tierra Vista Road and Ynez Road. The application was submitted on September
30, 2003. Revised plans were submitted on July 7, 2004. A second DRC letter was
provided on September 10, 2004. Revised plans were submitted on February 7, 2005. A
third DRC letter was provided to the applicant on April 8, 2005. Revised plans were received
on August 2, 2005. Staff is currently awaiting submittal of correspondence from the county
geologist regarding earthquake fault line setbacks. (PA03-0552 - FISK)
. Hemingway at Redhawk - A Home Product Review for 108 single-family homes in the
Redhawk Specific Plan. Elevations include four floor plans and elevation types ranging from
2,916 to 3,393 square feet. The application was submitted on April 7, 2006. Staff is
currently reviewing the application. A DRC meeting was held on May 18, 2006 and a DRC
letter was sent to the applicant. Revised plans were submitted on June 14,2006. Staff is
currently reviewing the revised plans. (PA06-0101 - FISK)
. Pujol Condos - A Development Plan to construct nine multi-family condominium buildings
totaling 134,213 square feet on 7.85 acres located on the west side of Pujol Street,
approximately 1,800 feet south of First Street. The application was submitted on July 21,
2005. A DRC meeting was held on September 1,2005, and a DRC letter was mailed to the
applicant on September 1, 2005. Revised plans were submitted on October 26, 2005. A
second DRC letter was sent to the applicant on December 13, 2005. Staff is currently
awaiting the submittal of revised plans. A 30-day no response letter was sent to the
applicant on March 15, 2006 and a 60-day no response letter was sent on April 3, 2006.
Staff is currently awaiting the submittal of revised plans. (PA05-0208 - FISK)
. Renaissance Villages - A Residential Development Plan and Tentative Tract Map to
construct 58 condominium units totaling 78,397 square feet on 3.98 acres generally located
on Pujol Street, approximately 100 feet north of Main Street. The application was submitted
on August 3, 2005. A DRC meeting was held on September 26, 2005, and a DRC letter was
mailed to the applicant on September 27,2005. Revised plans were submitted on October
26, 2005. A Development Agreement must be approved by City Council prior to staff
scheduling the project for a Planning Commission meeting. (PA05-0229 - FISK)
. Mira Lama PDO -A Planned Development Overlay to change the zoning ofa 7.24 acre site
from High Density Residential (H) to PDO -11 to change the development standards for the
site. The project site is located at 29601 Mira Lama Road. The project was submitted on
August 8, 2005. A DRC meeting was held on September 29, 2005, and a DRC letter was
sent to the applicant on October 4, 2005. A second DRC meeting was held on February 16,
2006. A second DRC letter was sent to the applicant on February 24, 2006. Revised plans
were submitted on April 13, 2006 and on June 29, 2006. Staff is currently reviewing the
revised plans. (PA05-0234 - FISK)
. Pujol Condos - A Tentative Parcel Map for condominium purposes for a residential
condominium project located approximately 1 ,800 feet south of First Street on the west side
of Pujol Street. The application was submitted on July 7, 2005. A DRC meeting was held on
September 1, 2005, and a DRC letter was mailed on September 1, 2005. Revised plans
were submitted on October 26, 2005. A second DRC letter was sent to the applicant on
December 13, 2005. A 30-day no response letter was sent to the applicant on March 15,
2006, and a 60-day letter was sent to the applicant on April 3, 2006. Staff is currently
awaiting resubmittal of plans. (PA05-0209 - FISK)
. Naron Pacific Tentative Tract Map 30434 - A proposal for a Tentative Tract Map to
subdivide 32 gross acres into 13 residential and 2 open space lots in the Chaparral area.
The application was originally submitted on April 18, 2002. The CAD has made a
recommendation on policy for the Chaparral Area allowing one-half acre lots if it does not
increase the "net" density. Staff met with applicant in April to discuss grading issues and
begin preparation of an Initial Study. An environmental constraint map was submitted on
February 9, 2005. Staff met with the applicant on March 22, 2005 to discuss grading
impacts and received revised plans and constraints map. A letter was mailed to the
applicant on April 7, 2005, informing him that the submitted plans are not adequate, the
project is still considered incomplete, and additional information is still required in order to
proceed with processing. Staff met internally on April 8, 2005, to discuss General Plan
update. A letter was sent to the applicant on April 13, 2005, to explain City Council decision
not to modify Chaparral Policy; therefore, project plans must be revised to adhere to existing
policies within the General Plan. Staff is currently awaiting submittal of revised plans. A 30-
day close-out letter was sent certified mail to the applicant on September 16, 2005, and the
applicant requested additional time to revise plans. A 60-day follow up letter was mailed on
January 23, 2006. Required studies were submitted on March 23, 2006. A DRC meeting
was held on April 20, 2006 and comments were sent to the applicant. A meeting with the
project consultant was held on May 16, 2006 to discuss the project. Staff is awaiting
resubmittal. (PA02-0204 PA02-0193 - KITZEROW/PETERS)
. R. Alison TM -A Tentative Tract Mapto subdivide 3.71 acres into 11 residential lots located
at 31670 Rancho California Road. The application was submitted on June 9, 2005. A DRC
meeting was held on July 21, 2005, and a letter was mailed to the applicant on August 1,
2005. The applicant submitted revised plans. A second DRC letter was sent on January 30,
2006. The applicant resubmitted plans on April 27, 2006. Staff mailed additional comments
on June 6, 2006 and is awaiting resubmittal. (PA05-0176 - KITZEROW/PETERS)
. Temecula 10 - Home Product Review for 10 single-family homes for lots 1-10 for Tract
33630 located on the north side of Rancho California Road east of Riesling Court. The
application was submitted on April 26, 2006. A DRC was held on June 1, 2006 and
comments were sent to the applicant on June 6, 2006. Staff is awaiting resubmittal. (PA06-
0118 - KITZEROW/PETERS)
. Tentative Tract Map 32780 - A Tentative Tract Map to divide 22.45 acres into 38 single-
family lots on Walcott Lane north of La Serena. The project was submitted on August 10,
2005, and is awaiting applicant response. A DRC meeting was held and a DRC letter was
mailed to the applicant on December 13, 2005. (PA05-0240 - SCHUMA)
. Stratford at Redhawk - A Home Product Review for 106 residential lots located generally at
the southern boundary of the City on Peach Tree Street and Primrose Avenue. The project
was submitted on May 10, 2006 and a DRC was held on June 15, 2006. Staff is currently
awaiting resubmittal. (PA06-0137 - SCHUMA)
. Redhawk PA-13 Multi-Family-A Development Plan and Tentative Parcel Map submitted on
March 8, and April 15, 2006, to subdivide for condominium purposes and develop 98 multi-
family units on 8.9 acres. The projectis located at the corner of Deer Hollow Way and Peach
Tree Street. A DRC was held on April 13, 2006 and staff is currently awaiting resubmittal.
(PA06-0060, PA06-0098 - SCHUMA)
. Roripaugh Ranch PA14 and PA15 -A Tentative Tract Mapto subdivide 27.9 acres into 181
single family residential lots and three open space lots. The project is located within
Planning Area 14 and 15 of the Roripaugh Ranch Specific Plan. The application was
submitted on April 19,2006. A DRC was held on May 25,2006 and staff is currently
awaiting resubmittal. (PA06-0110 - SCHUMA)
Miscellaneous
. T -Mobile Monopine - An application for a Development Plan and Conditional Use Permit to
construct a 70 foot mono pine within a 676 square foot enclosure, to be located at Orchard
Christian Fellowship, 42101 Moraga Road. The application was submitted on January 26,
2006. A DRC meeting was held on March 9, 2006. The applicant resubmitted plans on May
1, 2006. Comments were mailed on May 15, 2006. Staff is awaiting resubmittal. (PA06-
0026 - DAMKO)
. Cingular Mono-Pine Wireless Antenna - A Conditional Use Permit to construct a 50-foot
high monopalm on Green Tree Road, approximately 500 feet east of Via Sierra. The project
was submitted on April 19, 2004. Staff has received third-party review comments. Staff has
postponed scheduling the project for a Planning Commission Hearing at the applicant's
request. Plans were recently submitted for a Planning Commission Hearing. Staff has
requested revisions to the plans and is awaiting the submittal of revised plans prior to
scheduling the project for a Planning Commission meeting. (PA04-0285 - FISK)
. General Kearney Reservoir Wireless Facility - A Conditional Use Permit to replace an
existing non-disguised unmanned wireless monopole with a new 65-foot tall unmanned
wireless mono pine with 12 antennas, four-foot diameter microwave dish and associated 336
square foot shelter and a back-up generator. The property is east of Placer Lafite and south
of Chemin Coutet. The application was submitted on March 1,2005. A DRC meeting was
held on April 21 ,2005. A second meeting was held on January 24,2006. Staff is currently
awaiting revisions. (PA05-0063 - FISK)
. Roripaugh Ranch Specific Plan EIR Addendum - An EIR Addendum to the Certified
Environmental Impact Report for the Roripaugh Ranch Specific Plan for offsite
improvements including the Nicolas Road Bridge and related Channel Improvements to
Santa Gertrudis Creek. The application was submitted on February 24, 2006. Staff
reviewed and provided comments on May 5,2006. (PA06-0051 - KITZEROW /PETERS)
. Sprint Calloway Monopine - A Conditional Use Permit for a Sprint-Nextel wireless
communication facility located at 40140 Winchester Road (along the east side of Winchester
Road, approximately 400 feet south of the Nicholas Road/Winchester Road intersection).
The mono pine and equipment shelter is proposed to be constructed behind the Yanoschik
Dental and Law building. The proposed mono pine would be approximately 47 feet in height
to the top of antennas, and 50 feet overall, and the equipment shelter would be 6 feet tall.
The application was submitted on May 30,2006. Comments were mailed to the applicant on
June 27, 2006. Staff does not support the proposed design. (PA06-0143 - KITZEROW
/PETERS)
. Brightstart Daycare - A Minor Conditional Use Permit for a large family childcare proposed
in a 1,639 square foot home located at 31862 Via Barraza. This project was submitted on
July 26, 2005, and is currently under review. A DRC meeting was held on September 1,
2005, and a DRC letter was sent on September 13, 2005. A no response letter was sent out
on July 3, 2006. (PA05-0213 - SCHUMA)
Small Business Assistance
. Wine Sellars - An Administrative Development Plan for an outdoor dining area has been
submitted for this wine tasting facility at the southeast corner of Sixth Street and Old Town
Front Street (The Hitching Post Center) in Old Town Temecula. Staff is waiting for a
response from the owner and applicant to a comment letter that was sent to them outlining
the requirements for the Public Works and Community Services Departments. (PA05'{)269
- NOLAND)
. The Golf Store - Staff received final sign elevations from the owner of this Old Town
business and is reviewing for consistency with the Sign Program for the Penfold Building.
(PA05-0340 - NOLAND)
. Lonnie Smith Construction - A new sign and landscaping plan for this business was
approved by the Old Town Local Review Board on May8, 2006. Staff helped this applicant
finalize his landscape plan. (PA06-0072 - NOLAND)
. The Country Cottage - An application was approved by staff to repaint this existing building
in Old Town Temecula. (PA06-0120 - NOLAND)
. General Dentistry and Dentures 4-U - This Old Town business located in Old Town Plaza
has submitted an application for three new signs. Staff is reviewing the proposal for
compliance with the approved Sign Program. (PA06-0073 - NOLAND)
Soecial Proiects & Lona Ranae Plannina Activities
The Division also commits work efforts toward larger scale and longer time frame projects for
both private and public purposes. These activities can range from a relatively simple ordinance
or environmental review to a new specific plan or a general plan amendment. Some of the
major special projects and long range planning activities currently in progress are described in
the paragraphs below:
. Hillside Development Policy - The policies are being examined for integration into the draft-
grading ordinance. Staff is working with GIS to analyze topography, soil types,
environmental (habitat), and other constraints. (PAPP)
. Procedures to Implement CEQA - Staff initiated project to develop local guidelines and
procedure manual for processing CEQA documents, including the adoption of local
exemptions. This is expected to include significance thresholds and procedures forthe City
to contract for the preparation of environmental impact reports. (PAPP)
. Project environmental reviews and permitting:
.:. Diaz Road General Plan Level Improvements - Staff has prepared an Initial Study to
determine the impacts of constructing ultimate improvements on Diaz Road. Staff is
recommending that a Negative Declaration be prepared, the scheduling of this item for
the City Council will be coordinated with Public Works Department. (EA07 - PAPP)
.:. 1-15/ SR79 South Ultimate Interchange Project - Staff continues to provide comments to
the Public Works Department on the issues that need to be addressed in the
NEPA/CEQA document that is to be prepared for this project. (EA111 - WEST)
. Mixed Use Development Standards and Traditional Neighborhood Design Criteria - Staff is
in the process of developing Mixed Use Development Standards by reviewing existing
projects and guidelines. This is expected to result in a recommended approach for areas of
the City that are designated for Mixed Use development. (WEST)
General Plan Amendments
. Map 32780 - A General Plan amendment to amend the Land Use Designation from Very
Low (VL) to Low Density (L) for a 22.45 acre parcel located on Walcott Lane north of La
Serena (APN 957-170-032-033-034-035-036). This application was submitted on August
13,2005. A DRC was scheduled for November 15, 2005. A DRC was held and a DRC
letter was mailed to the applicant on December 13, 2005. (PA05-0283 - SCHUMA)
ITEM NO. 30
Approvals
City Attorney
Director of Finance
City Manager
~
/J12.
~
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Shawn Nelson, City Manager
DATE:
July 25, 2006
SUBJECT:
City Council Travel/Conference Report - June 2006
PREPARED BY:
Sue Steffen, Executive Assistant
RECOMMENDATION:
Receive and file
On June 1 Mayor Ron Roberts traveled to Marina Del Rey to attend the Southern California
Association of Governments (SCAG) Regional Council Meeting and Retreat. The meeting agenda
is attached. SCAG will reimburse the City for his hotel expense.
On June 10 Mayor Ron Roberts traveled to New York City to attend the American Public
Transportation Association's (APT A) Rail Transit Conference in New York. The meeting agenda is
attached. The Riverside County Transportation Commission (RCTC) will reimburse the City for his
expenses.
On June 21 Mayor Ron Roberts traveled to Kodiak, Alaska to attend the National League of Cities
Transportation Infrastructure & Services Steering Committee Meeting. The meeting agenda is
attached.
Jun 13 06 12:05p Scag Govt.~ Public AFFair (213J236-1964p.1
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Southern California Association of Governments
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Regional Council Retreat
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. 2006 Program
Thursday, June 1st
At Marina del Rey Marriott
8:30 am Executive Committee
Continental Breakfast
9:30 am Administration Cornmittee
10:30 am Policy Committees
" CEHD
o EEC
oTCC
11 :30 am Regional Council
12:30 pm Lunch
Guest Speaker
1 :30 pm
Retreat Session 1
IMPROVING REGIONAL CONSENSUS
2:45 pm
Welcome and Opening Remarks
Actions to Support
c Airport Decentralization
o A Business Approach to Ground Access
o Discussion / Action Steps
Legislative Targets of Opportunity
" From Sacrarnento
., Frorn Washington, DC
,. Discussion / Action Steps
Break
- Continued -
Venice
Bayview
Bayview
Sierra
Pacific
Bayview
Bayview
Bayview
Jack Kyser,
Ch.i.ef Economist, Los Angeles County
Economic Development Corporation
(LAEDC)
Bayview
Hon. Yvonne B. Burke
Hon. Richard Dixon, Moderator
Alistair Baillie, IBI
Hon. Toni Young, Moderator
Paul Bauer, Hatch & Parent
John Cline and Tom Crawford, C2 Group
Jun 13 06 12:05p
Sca~ Govt.~ Public APPair (213)236-1964
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Southern California Association of Governments
Regional Council Retreat
2006 Program
Thursday, June 1 st (continued)
3:00 pm
Retreat Session 2
Bayview
IMPROVING REGIONAL CONSENSUS
Actions to Complete
, Goods Movement Deployment
, Discussion / Action Steps
Hon. Bonnie Lowenthal, Moderator
James Hankla, Long Beach Board of
Harbor Commissioners
Mario Cordero, Long Beach Board of
Harbor Commissioners
Bob Wolf, Southern California
Leadership Council
5:00 pm
Adjourn
Aboard the FantaSea's Ship "RegentSea"
5:30 prn Reception and Dinner Cruise
Friday, June 2nd
At Marina del Rey Marriott
8:30 arn Breakfast Buffet
9:00 am
Retreat Session 3
Promenade
Promenade
IMPROVING REGIONAL CONSENSUS
Next Steps for the
Regional Comprehensive Plan (RCP)
Energy Discussion
Housing Discussion
11 :00 am Highlights of Other Issues
Proposed Adjustments to Task Force and
Subcommittee Organization
11 :30 am Adjourn
Hon. Paul Nowatka, Moderator
Hon. Debbie Cook
Hon. Deborah Robertson
Jim Gosnell
20276.06
SOUTHERN CALIFORNIA
ASSOCIATION of
GOVERNMENTS
Main Office
818 West Seventh Street
12th Roof
Los Angeles. California
90017-3435
t(213) 236-1800
f(213)Z36'18z5
www.seag.ca.gov
Offletr$.: President, Yvonn~ B. Burke, Los
AngeJ~sCountyo FlrstVic.ePl~sldent:Ga/'fOvltt,
San BemafllinoCoulllvoSNondVimPresident,
R1thard Dixon, lake Forest, Immediate Past
Plesioent:bniYllung,PortHuclIellle
ImperialCounty:VictorCanillo,lm)lerialCounty
ojonEdney,ElCentro
Los Angeles COLlOty: vwnne B. Burke, Los
AngeJesCOuntyo2evYaroslavsky,~Angeles
Coanty 0 fllllAldlnger, Mallhattall Beach 0 Harry
Baldwl/l,5anGabrieloPiluIBow\en,Uonitoso
Todd campbell. Burbank 0 Tooy C1n1enas, Las
Angel~oStanCalroll,laHabraHeighlso
Margaret Cl.1rk,l!osemClId 0 Gene Daniels,
l'afamlllllllo Mike Dispe/lla. PillrndaJe 0 Judy
D~nlap, Inglcwoodo RaeGabelich, Long Beath 0
David Galin, DownCV 0 ErlcGartetti, Los Angeles
oWendyGreuel,losAngeles ol'rankGLlrule,
Cudahy o Janice Hahn, lo&Anse!cs 0 Isadore
Hall. COmpton 0 Keith w. Hat-Irs. AlUsa 0 Jose
Huizar. LosAnse!llS oTnm laBnnge, LosAnleles
o Paula lilntz,Pomona 0 Paul NowaIka.Torrantt
oPamO'Connof,SanIaMllnica.AlexPallilla.l.r>5
Angeles " BernanJ. Parks..I..O$Angeles "jan PerTV.
Los Angeles 0 Nt Reyes, Los Angeles 0 Bm
Rnsendahl, Los Angeles . GrelgSmlth,l.os
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Alhambra' MlkeTell,Souih Pasadena o Tonia
ReyesUranga,longBeach'AntonioViUaralgosa,
losAllgeleso Denniswashbum,Calabasas0
Ja<kWeiss,LosAngrlesotIerbJ.We5$On,Ir..los
Angeles 0 DellnisZine,losAngele
Onnge County: Chris N~bv. Orange County 0
ChdslineBames,U Palma 'lobn Be.wman,
Breaoloullllne.Tustin.ArtBrown.811enaPark
o I/Ithald Chavel, Anaheim' Debbie Cook,
HuntingtOnBeadlo!.eslieDditle.NewportBeath
o RithardDllOn. Lake Fcresto Paul Glaab,
Laguna Nlgllel 0 Marilynn Pce,losAlamltos
Riversldecountw:lelfStone.RIverslt:leCOllnty0
Thl)mas Buckley, take E1sino,e 0 Bonnie
Rlckingfor, MOIfono Vallev. Ron lo'Ieridge.
Riverside o Greg Petfis, Cathedral City 0 Ron
ltobells,Ternel:ula
~It BemullioD CoImty: Gary OVItt, san
BemartfrII(J Cllunty 0 lawren<<! Dale, Barstow 0
Paul Eaton,MOl'Itclairo tee Ann Garcia, Gr.md
TenateoT1m/aspel'.Tl)WnofAppleVa!lev"UrlY
MtCa!lon,Hlghlalld'OeborallRobertt.oll,R\allO
oAlanWapner.Ontario
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OranpClluntyTfilllspmtatinnALithority;lllLI
Conea,ColIntyofOlange
Rh/ef$1ie CotIlly TranJpOrtatlc:ln Commission:
RoblnLOwe,Hemet
Velllilf'l County TlarnIpllrtat\Dn COmmbslon:
lCrith Millbouse. Moorjnrk
el'rtn!edMieqdN"'~
sst/lS.09.o1i
MEETING OF THE
Please Note Chanae in Meetina
Location & Time:
Thursday, June 1, 2006
9:30 a.m. - 10:30 a.m.
Marina del Rey Marriott
4100 Admiralty Way
310.301.3000
If members of the public wish to
attachments or have any questions on
agenda items, please contact Lisa
213.236.1891 or tavlorl@scaa.ca.aov
review the
any of the
Taylor at
Agendas and Minutes for the Administration Committee
are also available at:
www.scaa.ca.aov/committeeslac.htm
SCAG, in accordance with the Americans with Disabilities Act (ADA),
will accommodate persons who require a modification of accommo-
dation in order to participate in this meeting. If you require such
assistance, please contact SCAG at (213) 236-1868 at least 72
hours in advance of the meeting to enable SCAG to make reason-
able arrangements. To request documents related to this docLJll1ent
in an alternative format, please contact (213) 236-1868.
#110623 v6 - Cover Page_Administration Committe
ADMINISTRATION COMMITTEE
AGENDA
,
PAGE #
TIME
"Any item listed on the agenda (action or infonnation) may be acted upon
at the discretion of the Committee. "
1.0 CALL TO ORDER & PLEDGE OF
ALLEGIANCE,
Hon. Dennis Washburn,
Vice Chair
2.0 PUBLIC COMMENT PERIO~
Members of the public desiring to speak on an agenda item or items
not on the agenda, but within the purview of the Committee, must fm
out and present a speaker's card to the Assistant prior to speaking. A
speaker's card must be turned in before the meeting is called to order.
Comments wm be limited to three minutes. The chair may limit the
total time for all comments to twenty (20) minutes.
3.0 REVIEW and PRIORITIZE AGENDA ITEMS
4.0 CONSENT CALENDAR
4.1 Annroval Item
4.1.1 Annrove Minutes of Mav 04. 2006
Attachment
94
4.1.2 Faster Freil!ht Cleaner Air Fundinl! of
Conl!ressional Conference
RC Attachment
08
4.1.3 Authorize Executive Director to Execute,
Transit Onerator AlITeements
RC Attachment
09
4.1.4 Authorization for Extension of Coonerative
A!!reement Between Caltrans and SCAG
RC Attachment
10
4.2 Receive and File
4.2.1 Purcha~e Orders! Contracts $5.000 to
$250.000 RC Attachment
21
~
SOUTHERN CAUFORNIA
ASSOCIATION of GOVERNMENTS
i
#115492 vi. ADMINISTRATION AGENDA MAY 06
ADMINISTRATION COMMITTEE
AGENDA
PAGE # TIME
5.0 ACTION ITEMS
5.1 Resolution #06-475-1 Authorizinl! the Bert Becker, 10 minutes
Submittal and Execution of Federal Transit Interim CFO
Administration Grants Throul!h the
Transnortation Electronic Award Manal!ement,
Svstem (TEAM) RC Attachment 11
Recommended Action: Recommends that the
Regional Council Adopt Resolution #06-475-1
Authorizing the Submittal and Execution of
Federal Administration Grants Through the
Transportation Electronic A ward Management
System (TEAM)
5.2 Adontion of Final Audit Anreal Procedure Bert Becker, 10 minutes
RC Attachment Interim CFO 14
Recommended Action: Recommends that the
Regional Council Adopt the Final Audit Appeal
Procedure.
5.3 KPMG Audit Chris Ray, 15 minutes
Handout KPMG
Recommended Action: Receive and File.
6.0 INFORMATION ITEMS
6.1 CFO Monthlv Financial Reoort, Bert Becker, 5 minutes
RC Attachment Interim CFO 33
6.2 Resnonses to SCAG Reouest for Sandee Scott 5 minutes
Pronosal (RFI>) Solicitations SCAG Staff
RC Attachment 88
~
SOUTHERN CALIFORNIA
ASSOCIATION OfGOYERNMENTS
u
#115492 vI. ADMIN1S1RATION AGENDA MAY06
ADMINISTRATION COMMITTEE
AGENDA
PAGE # TIME
7.0 FUTURE AGENDA ITEMS
Any Committee members or staff desiring to place items on a future agenda
may make such request. Comments should be limited to three (3) minutes.
8.0 ANNOUNCEMENTS
9.0 ADJOURNMENT
The next meeting of the Administration Committee will be held
on Thursday, July 6, 2006 at the SCAG offices.
~ SOUTHERN CALIFORNIA
,,~ ASSOCIATION of GOVERNMENTS
ill
#115492 vI - ADMINISTRATION AGENpA MAY 06
SOUTHERN CALIFORNIA
ASSOCIATION of
GOVERNMENTS
Main Office
818 West Seventh Street
1:2thFloor
Los Angeles, California
90017-3435
I {2:1Y 236-1800
f(21]}2]6-S82S
WWW.scag.(a.JOV
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tj);on_",llr<YtJ<:IPil"" m~.06
MEETING OF THE
TRANSPORTATION &
COMMUNICATIONS COMMITTEE
PLEASE NOTE CHANGE IN
MEETING LOCA TION & TIME
Thursday, June 1, 2006
10:30 - 11 :30 a.m.
Marina del Rey Marriott Hotel
4100 Admiralty Way
Marina del Rey, CA 90292
310.301.3000
If members of the public wish to review the attachments
or have any questions on any of the agenda items,
please contact Cathy Alvarado at 213.236.1896 or
alvaradolalsca!!.ca. !!OV
Agendas and Minutes for the
Communications Committee are
WWW.scaO.ca.oov/committees/tcc.htm
Transportation
also available
&
at
SCAG, in accordance with the Americans with Disabilities Act (ADA),
will accommodate persons who require a modification of accommo-
dation in order to participate in this meeting. If you require such
assistance, please contact SCAG at (213) 236-1868 at least 72
hours in advance of the meeting to enable SCAG to make reason-
able arrangements. To request documents related to this document
in an alternative format, please contact (213) 236-1868.
TRANSPORTATION
COMMUNICATIONS
&
COMMITTEE
AGENDA
PAGE # TIME
"Any item listed on the agenda (action or information)
may be acted upon at the discretion of the Committee".
1.0
CALL TO ORDER & PLEDGE
OF ALLEGIANCE
Hon.
Harry Baldwin,
Chair
2.0 ELECTION OF CHAIR AND VICE CHAIR
3.0 PUBLIC COMMENT PERIOD
Members ofthe public desiring to speak on an agenda item or items
not on the agenda, but within the purview of this committee, must
fill out a speaker's card prior to speaking and submit it to the Staff
Assistant. A speaker's card must be turned in before the meeting is
called to order. Comments will be limited to three minutes. The
Chair may limit the total time for comments to twenty (20) minutes.
4.0 ,REVIEW and PRIORITIZE AGENDA ITEMS
5.0 CONSENT CALENDAR
5.1 Annrovalltems
5.1.1 Annrove Minutes ofMav 4.2006 Meetinl!;
Attachment
1
5.2 Receive and File
5.2.1 State and Federal Lemslative Matrix
Attachment
7
Summary of state and federal legislative
bills relevant to SCAG adopted policies
and priorities and related matters.
1
Tee - June 2006, Doe #121731
C. Alvarado
~ SOUTHERN CALIFORNIA
~ ~ ASSOCIATION of GOVERNMENTS
TRANSPORTATION
COMMUNICATIONS
&
COMMITTEE
AGENDA
PAGE # TIME
6.0 ACTION ITEMS
6.1 2004 RTP Undate Stratel!V/ Rich Macias, 24 10 minutes
SAFETEA-LU Comnliance SCAG
Attachment
Staff will present a strategy to update
the 2004 RTP in compliance with the
SAl< J:; 1 J:;A-LU requirements.
Recommended Action: Approve staff
."w.~..endation to adopt the next RTP
by December 2007 and initiate a Gap
Analysis to bring the 2004 RTP into
SAFETEA-LU compliance.
6.2 Draft 2004 RTP Amendment - Omnitrans Philip Law, 37 5 minutes
sbX Proiect SCAG
Attachment
Release the Draft 2004 RTP Amendment
and EIR Addendum for a 30-day public
review and comment period. Omintrans
has requested that SCAG add a bus rapid
transit project, sbX, to the RTP. The sbX
will connect San Bemardino and Lorna
Linda along the E Street transit corridor.
Recommended Action: Release the
Draft 2004 RTP Amendment and EIR
Addendum for a 30-day public review.
ii
Tee-June 2006, Doc #121731
c. Alvarado
~ SOUTHERN CALIFORNIA
,,~ ASSOCIATION of GOVERNMENTS
TRANSPORTATION
COMMUNICATIONS
&
COMMITTEE
AGENDA
PAGE # TIME
6.0 ACTION ITEMS contld
6.3 Draft 2006 Remonal TransDortation Rosemary Ayala 108 5 minutes
L~u"u .ement Prom-am (RTIP'
Attachment
Approve release of the Draft 2006 RTIP
In order to start the public review process.
Recommended Action: Approve release
of the Draft 2006 RTIP
7.0 INFORMATION ITEMS
7.1 Infrastructure Bond & Trailer Bill Don Rhodes, 110 10 minutes
Summary and F ",,',,"u;ation SCAG
Attachment
Staff will present key elements of the
infrastructure bond bills and related
trailer legislation passing from the
Legislature to the November general
election ballot that are related to the
Committee's jurisdiction.
8.0 MAGLEV TASK FORCE REPORT Hon.
Robin Lowe, Chair
9.0 GOODS MOVEMENT TASK Hon.
FORCE REPORT Art Brown, Chair
10.0 CHAIR'S REPORT
11.0 STAFF REPORT
Rich Macias,
SCAG Staff
ill
TCC -June 2006, Ooc#121731
C. Alvarado
~ SOUTHERN CAUFORNIA
,,~ ASSOCIATION of GOVERNMENTS
TRANSPORTATION
COMMUNICATIONS
&
COMMITTEE
AGENDA
PAGE # TIME
12.0 FUTURE AGENDA ITEMS
Any Committee members or staff desiring to place items on a future agenda
may make such request. Comments should be limited to three minutes.
13.0 ANNOUNCEMENTS
14.0 ADJOURNMENT
The next meeting of the Transportation and Communications Committee
will be held on July 6, 2006 at the SCAG office.
iv
Tee-June 2006, Doc #121731
C. Alvarado
~ SOUTHERN CALIFORNIA
~ ""ill; ASSOCIATION of GOVERNMENTS
SOUTHERN CALIFORNIA
ASSOCIATION of
GOVERNMENTS
Main Office
818 West Seventh Street
12th Floor
Los Angeles, California
90017-3435
t (213) 236-1800
f(213) 236-1825
www.scag.ca.gov
Officers: President: Yvonne B. Burke, Los
Angeles County 0 FirstVlce President: Gary OVitt,
San BemardinoCounty 0 SecondVrce President:
Richard DIxon, lake Forest. Immediate Past
President:ToniYoung, Port Hueneme
rial County: Vlctor Carrillo, Imperial COunty
Edney,E1Centro
Los Angeles County: Yvonne B. Burke, Los
Angeles County. Zf!oIYaroslavsky, Los Angeles
County o/im Aldinger, Manhattan Beadl 0 Harry
Baldwin. San Gabriel 0 Paul Bowlen,Cerrllos.
Todd Campbell, Burbank' TonyCardenas,los
Angeles. Stan Carroll, La Habra Heights .
Margaret Clark, Rosemead' Gene Daniels,
Paramount. Mike Dispenza, Palmdale' Judy
Dunlap,lnglewood 0 RaeGabelidl,LongBeach 0
David Gafln, Downey 0 EricGarcetti,LosAngeles
o Wendy Grellel, Los Angeles 0 Frank Gllrule,
Clldahyo/an1ceHahn, Los Angeles 0 Isadore
Hall, Compton 0 Keith W. Hanks, Azllsa 0 Jose
Huizar, Los Angeles o Tom laBonge, Los Angeles
o Pallia lantz, Pomona 0 Paul Nowalka,Torrnnce
o PamO'Connor,SanlaMonicaoAtexPadil1a,los
Angeles 0 BemardParks,LosAngelesoJan Perry,
Los Angeles 0 Ed Reyes, Los Angeles 0 Bill
Rosendahl, Los Angeles 0 Greig Smith, Los
Angeles 0 Tom Sykes, Walnut 0 Paul Talbot,
Alhambra 0 Mike Ten, South Pasadena o Tonia
ReyesUranga,LongBeachoAnlonioVillaralgosa,
losAngeles 0 Dennis Washbum,Calabasas 0
JackWeiss, Los Angeles 0 HerbJ.Wesson,Jr., Los
Angeieso DennisZlne, losAngeles
Orange County: Chris Norby, Orange County 0
Christine Barnes, la Palma o John Beauman,
Breao Lou Bone, Tustin o Art Brown, Buena Park
o Richard Chavez, Anaheim 0 Debbie Cook,
Huntington Beach o leslle Daig1e, Newport Beach
o Richard D1xon, lake Forest 0 Paul Glaab,
laguna Niguel 0 Marilynn Poe,LosAlamilos
Riverside County:/eff Slone, Riverside COllnty 0
Thomas Buckley, lake Elsinore 0 Bonnie
flickinger, Moreno Valley 0 Ron lover1dge,
Riverside 0 Greg PetUs,CathedralCityo Ron
Roberts,Temecula
San Bernardino County: Gary Ovitt, San
Bernardino County o Lawrence Dale, Barstow 0
Paul Eaton, Montclair o lee Ann Garcia, Grand
TerraceoTim/asper,TownofAppleValleyolarry
McCallon,HlghlandoDeborahRobertson,Rialto
oAlanWapner,Ontario
Ventura County: Judy Mikels, Ventura County 0
"'''I Becerra, Simi YaUey 0 Carl Moreltouse, San
~venturaoToniYoung,PortHueneme
."se County Transportation AuthorIty: l1Ju
Correa, County of Orange
RIverside County Transportation Commission:
Robin Lowe, Hemet
Ventura County Transportation Commission:
Keith Millhouse, Moorpark
968oS.09.o6
No. 475
MEETING OF THE
PLEASE NOTE CHANGE IN
MEETING LOCATION AND TIME
Thursday, June 1, 2006
11:30 a.m. - 12:30 p.m.
Marina del Rey Marriott
4100 Admiralty Way
Marina del Rey, California 90292
310.301-3001
Agendas and Minutes for the
Regional Council are also available at
www.scag.ca.govjcommitteesjrc.htm
If members of the public wish to review the attachments
or have any questions on any of the agenda items,
please contact Shelia Stewart at 213.236.1868 or
stewart@scag.ca.gov.
SCAG, in accordance with the Americans with Disabilities Act (ADA), will
accommodate persons who require a modification of accommodation in
orderto participate in this meeting. If you require such assistance, please
contact SCAG at 213.236.1868 at least 72 hours in advance of the meeting
to enable SCAG to make reasonable arrangements. To request documents
related to this document in an alternative format, please contact
213.236.1868.
REGIONAL COUNCIL
AGENDA
PAGE #
TIME
''Any item listed on the agenda (action or information) may
be acted upon at the discretion of the committee"
1.0
CALL TO ORDER & PLEDGE OF
ALLEGIANCE
Hon. Yvonne Burke
President
2.0 PUBLIC COMMENT PERIOD - Members of the public desiring
to speak on items on the agenda, or items not on the agenda, but
within the purview of the Council, must fill out and present a
speaker's card to the Executive Assistant prior to speaking. A
speaker's card must be turned in before the meeting is called to
order. Comments will be limited to three minutes. The President
may limit the total time for all comments to twenty minutes.
3.0 CONSENT CALENDAR
3.1 AUDroval Items
3.1.1 Minutes of Mav 4. 2006 Meetin!!
Attachment
01
3.1.2 Faster Frei!!ht Cleaner Air Fundin!!
of Con!!ressional Conference
Attachment (Administration)
08
3.1.3 Authorize Execution of Transit Ooerator
Al!l"eements Attachment (Administration)
09
3.1.4 Authorization for Extension of Coooerative
[\!!reement between Caltrans and SCAG
Attachment (Administration)
10
3.15 Adoot Resolution #06-475-lauthorizin!!
submittal of FT A Grants throu!!h the
Transoortation Electronic Award Mana!!ement
System Attachment (Administration)
11
· (The parenthetical denotes items that have been considered by the listed committee)
RC Agenda - 6/1106
DOCS# 121726-Slewart
~
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
REGIONAL COUNCIL
AGENDA
PAGE # TiME
Consent Calendar - Cont'l!
3.1.6 Adontion of Final Audit Anneal Proces1?
Attachment (Administration) 14
3.2 ,Receive & File
3.2.1 Purchase Orders/Contracts between
$5.000 - $250.000 Attachment 21
(Administration)
3.2.2 CFO Monthlv Financial Renort
Attachment (Administration) 33
3.2.3 State and Federal Legislative Matrix
Attachment 39
4.0 PRESIDENT'S REPOR~
4.1 Executive Committee Renort
.
Compensation and salary adjustment
for Executive Director.
Action
4.2 ,Annointments
4.3 ,Announcement of election of Chairs & Vice Chairs
5.0 EXECUTIVE DIRECTOR'S REPORT
5.1
Infrastructure Bond & Trailer Bill
Summarv Presentation Attachment
82
RC Agenda - 6/1/06
DOCS# 121726 - Stewart
ii
~
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
REGIONAL COUNCIL
'AGENDA
PAGE #
TIME
6.0 ACTION ITEMS
6.1 Administration Committee Renort
Chair
6.1.1 J<PMG Audi! Handout
Recommended Action: Receive
and File.
6.2 TransDortation & Communications
Committee (TCC) Renort
Chair
6.3 Enerev & Environment Committee
CEEC) Renort
Chair
6.4 Communitv. Economic & Human
DeveloDment Committee (CEHD)
Renort
Chair
6.4.1 RHNA Prooosed Pilot ProlITam
Attachment
87
SCAG is developing a pilot program
for the next RHNA cycle that will
replace the existing RHNA statute for
the required activities at the SCAG level.
The Pilot Program has been the subject of
several briefings to the CEHD Committee
and two Joint Workshops.
Recommended Action: Approve with
the development of the program.
6.5
Communications & Membershin
Subcommittee Renort
Hon. Glen
Becerra, Chair
RC Agenda - 6/1106
DOCS# 121726 - Stewart
iii
~
SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
REGIONAL COUNCIL
AGENDA
,)
PAGE #
TIME
6.6 - Southwest Comnact Task Force
Renort
\
7.0 INFORMATION ITEMS
Hon. Greg
Pettis, Chair
7.1 Resnonses to SCAG Reouest fOJ:
Pronosal (RFP) Solicitations
Attachment
Bert Becker
Interim CFO
88
8.0 LEGAL COUNSEL REPORT
A closed session will be held only if necessary to repon significant
developments or to take required actions.
9.0 FUTURE AGENDA ITEMS
Any committee member desiring to place items on a future agenda
may make such request. Comments should be limited to three minutes.
10.0 ANNOUNCEMENTS
The E Region (NARC) Newsletter was emailed to all members. The LA Division
of the League of California Cities will hold its montWy meeting tonight. Contact
Councilmember Washburn for more info.
11.0 ADJOURNMENT
The next meeting of the Regional Council is scheduled for July 6, 2006 at
at SCAG offices downtown Los Angeles.
RC Agenda - 611106
DOCS# 121726-Stewart
iv
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SOUTHERN CALIFORNIA
ASSOCIATION of GOVERNMENTS
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--
!
TRANSPORTATION .a.......KASTRUCTURE & SERVICES.
Steering Committee Meeting
THURSDA Y-SATURDA Y, JUNE 22-24, 2006
BUSKIN RIVER INN
KODIAK, ALASKA
AGENDA
The committee will meet in the BARANOV ROOM of the hotel.
Thursdav. .June 22. 2006
5:30 - 6:30 p.m.
BUS TOUR OF KODIAK CITY
Meet at hotel lobby at 5:15 p.m.
6:30 - 8:30 p.m.
OPENING SEAFOOD RECEPTION
Fisheries Research Center, Near Island
Fridav. .June 23. 2006
8:00 - 8:30 am. BREAKFAST
Biffet will be available in the meeting room.
8:30 - 9:00 am. WELCOME AND INTRODUCTIONS
Bill Brooks, Chair
Mayor, Belle Isle, Florida
9:00 -10:45 am. TIS TOPIC #1: SURFACE lRANSPORTATION FUNDING
10:45 -11:00 am. Break
11:00-11:30 a.m. NATIONAL CITY NETWORK
Live webcast of the 1,~,".,,;"te 50th Anniversary Convoy
11:30 am. - noon LEGISLATIVE BRIEFING (via telephone)
David Parkhurst, Principal Legislative Counsel
. National League of Cities
Noon - 1 :00 p.m. LUNCH
1:00 - 3:00 p.m. TIS TOPIC #2: INTERMODAL / FREIGHT
Robin Taylor, Deputy Cornm;.';oner for Marine Transportation
Alaska Department of Transportation & Public Facilities
3:00 - 3:15 p.m.
3:15 -4:30 p.m.
6:00 - 7:00 p.m.
7:00 p.m.
Saturdav. .June 24. 2006
8:00 - 8:30 a.m.
8:30 -10:00 a.m.
10:00 - 10:20 a.m.
10:20-10:40 a.m.
10:40-11:00 a.m.
11:00-11:45 a.m.
11:45 a.m.
12:30 p.m.
Break
TIS TOPIC #3: MASS TRANSIT
WALKING TOUR OF KODIAK CITY
Meet at hotel lobby at 5:45 p.m.
DINNER
Old Power House Restaurant, Kodiak
BREAKFAST
Buffit will be available in the meeting room.
TIS TOPIC #4: TRANSPORTATION SECURITY
Break
REPORT ON STPP REGIONAL MEETING
Bruce Duke
Councilmember, Kettering, Ohio
BOARD OF DIRECTORS & ADVISORY COUNCIL REPORTS
Conrad Bowers
Mayor, Bridgeton, Missouri
Marcia Marcoux
Councilmember, Rochester, Minnesota
ADDITIONAL POLICY DISCUSSIONS & ISSUES
WRAP-UP & ADJOURN
TOUR OF COAST GUARD BASE AND LAUNCH COMPLEX
Meet at hatellobby at 12:15 p.Ol.
STAFF CONTACT
Ken Rosenfeld, Policy Manager
National League of Cities
202-626-3194, rosenfe/d@nlc.org
I~-- .
,
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ITEM NO. 31
II
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Approvals
City Attorney
Director of Finance
City Manager
~
,9/2
9tJ
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Jim O'Grady, Assistant City Manager
DATE:
July 25, 2006
SUBJECT:
Economic Development Monthly Departmental Report
PREPARED BY:
Gloria Wolnick, Marketing Coordinator
The following are the recent highlights for the Economic Development Department for the month
of June 2006.
ECONOMIC DEVELOPMENT
LEADS AND INQUIRIES
In the month of July, Elaine Cali, Vice President of Communications for the Anaheim/Orange
County Visitor & Convention Bureau, contacted staff to participate with them on a New
Zealand media tour consisting of:
Temecula Winery tour and lunch for:
Alice Worsley- Radio broadcaster
Val Noonan - NZ representative
Steve Cook with The Herald, Sunday's circulation is 92,000
It's circulation base is concentrated on Taupo north where most of NZ's population resides.
It is Auckland's NO.1 Sunday newspaper with more readers in NZ's largest city than either of its
two Sunday rivals.
Staff forwarded the lead to the Temecula Valley CVB and Temecula Valley Winegrowers to
follow-up on as they handle the tourism leads now.
Chemicon was recently purchased by Millipore, a leading biosciences company with 4800
employees worldwide, and sales of nearly $1 billion. Their headquarters are in Massachusetts.
The Chemicon facility in Temecula should remain substantially as it is. Millipore values the
facility and the skilled workforce in Temecula, and hopefully will continue to expand operations
here. Council and staff look forward in meeting with the leadership from Millipore.
BUSINESS RETENTION
Staff attended the EDC of Southwest California Business Retention Committee Meeting on
June 1" at Professional Hospital Supply (PHS). Jed Marcus of PHS gave a power point
presentation on PHS and provided the committee with a tour through their facility. Company
reports included: Creative Heights Design, Agi Ad Group, Network Auto Body, and Office Depot.
On June 26'h, staff arranged and attended a site visit with Chris Bares of Steris/lsomedix.
They have been operating in Temecula since 1995 and have 21 full-time employees. They are
doing very well and happy to be in Temecula. Mr. Bares gave a power point presentation and
tour of the facility. Staff provided him with: Employment Training Panel packet, Alliance job
posting information, CAL Works Job pamphlet, EDC Transportation Power Point,
Retail/Demographic Brochure, and Temecula Higher Education Center.
The Stater Brothers Market located on Jefferson is closing on July 18'h Walter Ford, Vice
President of Real Estate for Stater Brothers asked staff for a packet of information to assist
him in finding a tenant. Staff in the Planning and Economic Development departments provided
demographic, relocation, business, retail, zoning information and The General Plan.
MEDIA/OUTREACH MATERIALS
During the month of June, staff prepared information and photos for the Economic Development
section for the City Website.
Staff provided Senior Life Newspaper with photography for the Temecula Valley Balloon & Wine
Festival article that appeared in their newspaper.
Staff provided the City article for the July Chamber of Commerce Newsletter. The article "The
MOM Program (Managing Organized Mahem)" highlighted the new Building and Safety
Department program which helps someone get a project through the process. This article was also
published in the July issue of The Valley Business Journal.
Staff compiled information for the Demographics-at-a-Glance publication. Staff worked with
graphic designer Ann Howell on the design of the brochure.
Staff worked with graphic designer Ann Howell on the design of the City Tradeshow Booth. The
design incorporates business, tourism, quality of life images.
EVENTS
Councilmembers Comerchero and Edwards and staff attended the Temecula Valley Chamber of
Commerce Annual Business & Economic Forecast which took place on June 22 at South Coast
Winery Resort & Spa. Chief Economist & Futurist, Michael Bazdarich with Western Asset
Management Corporation, spoke and talked about major trends. Other speakers included: Dennis
Ferguson spoke on tourism trends, Gene Wunderlich spoke on the residential market and Katherine
Bailey on the interest rates and local economic climate.
Staff prepared a handout for the National Association of Industrial and Office Properties
(NAIOP) event "A Taste of the Market in Southwest California" held on June 8'h at
Southcoast Resort & Winery. Staff attended the event which drew a large group from the
NAIOP organization which consists of commercial brokers, developers and business owners.
Moderator: Kirk Wright of The Garrett Group
Speakers: Industrial- Jeff Givens of Coldwell Banker Commercial
Office - Mary Piper of Lee & Associates
Retail- Fred Grimes of Westmar Commercial Brokerage
Land - Rob Gunness of CB Richard Ellis
Staff worked with local event organizers on their FY 2006-'07 funding agreements for the
Temecula OnStage, Komen Race for the Cure and Temecula Fall Car Show. The
agreements are scheduled to go before the City Council for approval on July 25'h.
Staff worked with the EDC of Southwest California, Temecula Valley Chamber of Commerce
and Temecula Valley Convention & Visitors Bureau on their FY 2006-'07 funding
agreements. The agreements are scheduled to go before the City Council for approval on July
25'h
MEETINGS
On June 2nd, staff attended the Murrieta Temecula Meeting at South Coast Resort & Winery.
Staff attended the Partners in Education meeting on June 5th. The State of California now
recognizes the importance of vocational education and has submitted to the Temecula Valley
Unified School District a Career Technical Education Quality Criteria and Indicator Requirement
sheet. The criteria consist of goals and objectives for next year for TVUSD to receive grant
funds.
Staff provided a tour with representatives from Forest City on June 13'h There are possible
new tenant opportunities with the Macy takeover of Robinsons-May and tenant leases expiring.
Staff also provided business, retail and demographic information on the area.
On June 13'h, staff met with AG Kading and education partners regarding the status of the
Higher Education Center.
On June 15'h, staff met with Temecula auto dealer representatives to discuss their weekend
events.
On June 27'h, the City Council approved a franchise agreement with Verizon. Staff and
Mayor Pro Tem Washington had worked with Verizon for several months.
Staff met with a venture capitalist regarding investment opportunities in Temecula on June 28th.
On June 29'h, staff attended the EDC of Southwest California Board of Directors Meeting at the
University of Redlands office. There was an award presentation by Team #1079 Robotics Club.
Review of the 2006 EDC Golf Tournament and update on the EDC budget was given. The EDC
ratified a letter of support for the Verizon's Cable Franchise Agreement with the City of Temecula.
Staff provided an update on the Civic Center project, Verizon Cable Franchise Agreement, and
upcoming events including the 4'h of July Parade & Festivities and International Jazz Festival. Staff
mentioned that the EDC funding is scheduled for the July 25'h Council meeting. The EDC will be
scheduling an upcoming meeting of the Executive Committee to discuss the applicability of the
Brown Act to the EDC.
ATTACHMENTS
Temecula Valley Chamber of Commerce Activities Report
Temecula Valley Convention & Visitors Bureau Activities Report
Southwest California Economic Alliance Activities Report
Economic Development Corporation of Southwest California Activities Report
I~-- .
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ITEM NO. 32
II
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Approvals
City Attorney
Director of Finance
City Manager
~
9f)
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
William G. Hughes, Director of Public Works/City Engineer
DATE:
July 25, 2006
SUBJECT:
Department of Public Works Monthly Activity Report
RECOMMENDATION: Receive and file the attached Department of Public Works Monthly
Activity Reports for the month of June, 2006.
CAPITAL IMPROVEMENT PROJECTS
Monthly Activity Report
June I July 2006
Prepared By: Amer Attar
Submitted by: William G. Hughes
Date: June 25, 2006
PROJECTS UNDER CONSTRUCTION
1. Old Town Community Theatre
This project will construct a 20,000 square foot community theater complex and refurbishes the
existing Mercantile Building. Construction started on 3-3-04. This project is complete. The grand
opening took place on 10/04/05. Final disputed w:>rk items have been resolved and a notice of
completion is pending final dismissal of a lawsuit by the Courts. The final change order figure is
$1,707,442.20 for a total compensation of $8,875,442.20, pending City Council Approval
2. Fire Station - Northeast Site (Roripaugh Ranch)
This project will construct a new fire station in the north part of the City. The majority of work was
completed by April of 2006. 6 to 9 months time is estimated before the Roripaugh Developer
(Ashby) can provide access and utilities to the site. Because ofthis there was cost to re-mobilize
and complete the project when the aforementioned items are complete and these costs reflected in
the approved change order total. Ashby is responsible for these additional costs. In addition, a fire
engine/truck venting system (requested/added on 2/06) will be installed when the Contractor is re-
mobilized and this cost is also included in the apPlOved change order total.
3. Patricia H. Birdsall Sports Park
A new 40+ Acres sports complex will be built at the corner of Pechanga Parkway and Deer Hollow
Way. Bids were opened on September 16, 2004. The contract was awarded to Douglas E.
Barnhart, Inc. at the September 28, 2004 Council meeting. The contract award amount is
$13,365,055.51. Remaining work includes installation of playground resilient surfacing, installation
of BBQs and benches, basketball court and parking lot striping, and landscaping, with landscaping
comprising the bulk of remaining work. Approx. 95% of all tress have been planted, and approx.
10% of plants are in the ground, with additional planting areas in the weed abatement process.
Installation of the security camera system has begun, and installation of a full-service kitchen is
pending plan approval through County Health. The Contractor's request for contract days extension,
which will likely extend contract completion into August, is still under discussion between City and
Contractor.
4. Patricia H. Birdsall Sports Park Synthetic Turf
As part of the sports park project, a separate contract to install synthetic turf on four fields, three
soccer fields and a championship field that includes football overlay, was awarded to Byrom-Davey.
Project acceptance is postponed until the contractor completes all the required work on all the fields.
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5. Temecula Library
A full service library, approximately 34,000 square feet in area, has been designed and will be built
on Pauba Road, just west of Fire Station #84. The City was successful in obtaining State grant to
aid in funding the library. The lath and plaster operation is about 70% complete on the exterior. The
Stone Veneer has begun and the irrigation is under way for the landscaping. The south side of the
building has drywall installed and is currently being finished. The North side of the building is being
drywalled as the mechanical trades complete their rough in. The data infrastructure is being installed
and the fire alarm, security systems and AN systems are being roughed in.
6. City Field Operations Center (Maintenance Facility and Corporate Yard) - Phase 1
Under this project, an expansion of the maintenance facility will be built on the property adjacentto
City Hall. Westem Rim Constructors (WRC) was awarded the project with a low bid of
$636,094.80.The construction ofthis project has been completed. The 30% and 60% maintenance
was reviewed and approved by TCSD. Last CCO is being prepared. 90% maintenance is scheduled
for end of July.
7. Pauba Road Improvements - Phase II (Margarita Road to Showalter Road)
This project will widen Pauba Road from Showalter to just west of Margarita Road to its ultimate
width. Bids were opened on 01/09/06. Apparent low bidder was Grade Pros Inc. DBA McKenna
with a bid amount of $1,367,663.15.The construction began on 02/27/06. The contractor has
completed grading, utility relocation, curb, gutter and paving. They are working on the driveways,
sidewalk, streetlights, guardrail and finishing the new waterline.
8. Pavement Rehabilitation Program - FY 2005/2006
This project will rehabilitate Diaz Road between Rancho California Road and Winchester road,
including replacement of storm drain pipes. City Council awarded the construction contract to R.J.
Noble Company on 03/28/06. During a brief suspension of work June 13-19, staff redesigned the
roadway rehabilitation scope due to poor subgrade. Contractor resumed construction with a revised
scope of work June 19. Completion is anticipated in August.
9. Citywide Concrete Repairs FY 05-06
This project will remove and replace various concrete improvements including sidewalk, curb and
gutter, cross gutters, driveways approaches, and under sidewalk drains. This project will remove
and replace various concrete improvements including sidewalk, curb and gutter, cross gutters,
driveways approaches, and under sidewalk drains. Contract was awarded on 03/21/06 and work
began in the Redhawk area on 04/17/06. Contract work was completed On 06/15/06.
10. Temecula Education Center- Rough Grading
This project will provide for the grading of the proposed T emecula Education Center. Project was
awarded on 4/11/06. Construction started on May 1,2006. Finish grading and the replacement of
surcharge is complete. Yeager began demobilizing grading operations the week of July 10 and
monitoring monuments will be fully installed as well. Yeager has prepared a price quote to
relocate/modify all impacted utilities along Diaz Road adjacentto the project and this information has
been forwarded to EMWD and RCWD. EMWD continues to struggle with their 36" sewer Diaz Road
can not be brought up to grade and/or surcharged until these utilities are addressed. Additionally
temporary drainage of the RCWD property is in the process of being addressed as this project
impacts the established drainage pattems and was not addressed by the Developers design - Diaz
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can not be completed without this being resolved.
11. State Route 79 South Medians
Under this project medians will be constructed on Route 79 South within the City ofTemecula limits.
A pre-construction meeting was held on May 9th. The contractor started working the week of May
22nd. The Contractor has completed the first phase of storm drain pipe and is now preparing to
install the concrete curb and is boring through the intersection for irrigation lines, The contractor is
expected to complete the entire work from Bedford Court to Pechanga Parkway by the first part of
August and the remaining work to Butterfield Stage Road by the end of the year.
12. Rancho California Median Modifications
This project will add an additional through-lane on Rancho California between Ynez Rd & 1-15. A
portion of the existing landscape median will be eliminated/ modified. This project will add an
additional through-lane on Rancho California between Ynez Rd & 1-15. A portion of the existing
landscaped median will be eliminated; no additional right of way is needed. Timeline includes:
design contract awarded 12/13/05, authorization to solicit bids 3/21, bids due 4/24, awarded contract
5/9, Pre-Con meeting 5/24; construction started 6/19. The new traffic signal pole was successfully
energized & is in operation. The median area was successfully paved Sunday, 7/9. Striping/ loop
detectors are set for the week of 7/10.
13. Bridge Fencing
Fences will be installed on bridges over 1-15. Proposed fencing locations are the eastbound sides of
the Overland Drive and Rancho California Road bridges over Interstate 15. Construction bids were
opened on 04/20/06. City Council awarded the contract on 05/09/06. Construction is expected to
begin 07/17/06.
14. City Field Operations Center (Maintenance Facility and Corporate Yard) - Phase 2
This project will construct the second phase of the City's Field Operation Center, which include the
building. SCE advised that the existing conduit to City Hall transformer may be used for primary
electrical feed. Project is scheduled for award consideration on July 25th, with an anticipated
construction start date of middle to late August.
15. Rancho Vista Road Sidewalk
This project involves design and environmental clearance of a new sidewalk along the south side of
Rancho Vista Road between Ynez Road and Mira Loma Drive (east). Contract awarded by City
Council 06/27. Preconstruction meeting will be scheduled for July with construction beginning in
August.
16. Slurry Seal Project FY 2005-2006, Redhawk Area
This project includes cleaning & sealing cracks in the road surface, removal & replacement of all
pavement delineation, furnishing & installing Rubberized Emulsion - Aggregate Slurry (REAS) Type
II & all necessary traffic control. There are approximately 3,571,850 sf of roadway involved.
Timeline: Bid auth 1/24/06, bids opened on 2/21/06, awarded 3/21, Pre-Con mtg 4/13. Project
began Monday, 5/15; slurry seal began 6/5. Contractor is currently, performing the final striping and
punch list items. There may be a change order to include Avenida Alvarado.
3
PROJECTS BEING ADVERTISED FOR BIDS
NONE
PROJECTS IN DESIGN
1. Pechanga Parkway Improvements - Phase II (SR 79 South to Pechanga Road)
This project will widen Pechanga Parkway (formerly Pala Road) to its ultimate width from the
Pechanga Parkway Bridge to Pechanga road. The Preliminary Environmental Document (NEPA) of
the project is classified as a Categorical Exclusion with required technical studies (involving Federal
action). Caltrans (Local Assistance) has approved the noise, traffic, and HPSR-ASR studies. The
City completed CEQA-NOD process for the project. The Particulate Matter Conformity Analysis for
Pechanga Parkway Phase II was approved by SCAG at their June 27 meeting. On June 27, the City
submitted an environmental package to Caltrans(Local Assistance) fortheir review. Caltrans (Local
Assistance) should complete their review by no later than July 25 and the City is anticipating the
approval of the Environmental Document (ED) and PS&E package. After Caltrans (Local
Assistance) approves the ED and PS&E package, they will send it to FHWA for their review periOd
of approximately 3 to 4 weeks. After FHWA approves the ED and PS&E package, the City can then
start the public bid process and proceed with the acquisition of three properties along Pechanga
Parkway.
2. Murrieta Creek Bridge - Overland Drive Extension to Diaz Road
This project will entail alignment studies and the design of an extension of Overland Drive, westerly
to Diaz Road, which includes a new bridge over Murrieta Creek. The project includes the widening
of Overland Drive from Jefferson Avenue to Commerce Center Drive, and the extension of Overland
Drive across Murrieta Creek to Diaz Road. Coordination with RCFC & WCD and the Corp of
Engineers is required. Various utility companies and other City departments submitted comments to
public works for review. Final comments by public works, utility companies and other City
departments will be sent to the consultant wthin the next couple of weeks.
3. Fire Station - Wolf Creek Site
A 9,062 SF fire station will be built @ the corner of Wolf Valley Rd & Wolf Creek Dr South. Plans
have been stamped by Building & Safety. Vanir is on board to perform CM services. EMWD sewer
connection fees were paid. The Plans & Specs went out to bid 6/14; were opened 7/11.RC
Construction was the apparent low bidder at $3,591,000. Additional funds are being identified for
this project. Project will be awarded 7/25 and Notice To Proceed will occur in August, 2006.
4. Murrieta Creek Multi Purpose Trail
This project will build portions of the equestrian and bike trails along Murrieta Creek within City
limits. The City has received a federal grant of $1,214,000. Caltrans (the administrator of the federal
funds) has given the City the "Authorization to Proceed with Preliminary Engineering." The City is
working with Caltrans, US Army Corps of Engineers (USACE) and Riverside County Flood Control
to coordinate the trail design with the Murrieta Creek Improvement project. The signed
Programmatic Categorical Exclusion (approved environmental document) was received from
4
Caltrans on April 15, 2005. Final Design is underway and the 90% Plans were reviewed and
comments retumed to Kimley-Horn, the design consultant. The next submittal was received in late
September and com merits were returned to K-H on Oct. 19, 2005 for revision. Revised Plans and
Specifications were received in late December 2005 and were reviewed by City staff. Comments
went back to the Consultant for revisions and were returned to the City in early May for the next
review. Comments went back to the consultant at the end of June. The City has received
construction authorization from Caltrans.
5. Rancho California Road Widening, Old Town Front Street to 1-15 (Souths ide)
This project will provide a right tum lane for southbound 1-15 motorists and provide a dual left turn
lane from westbound RCR to southbound Front Street. A Caltrans permit for the work is expected
by late July, after which we can start the bid process. Caltrans delays/issues have impacted the
scheduled start date. Union 76 and Dennys have approved their right of entries.
6. Main Street Bridge Over Murrieta Creek (Replacement)
This project will replace the existing Main Street Bridge over Murrieta Creek. Design consultant
Simon Wong Engineering (SWE) and the City are continuing to pursue environmental permitting
and coordination issues associated with pursuing the bridge replacement as a project separate from
the Corps of Engineer's channel improvement project. SWE has also revised their original design
proposal for this project in light of these additional efforts required; additional funding will be required
to cover these revisions. A meeting was held with SWE on 3/16/06 to discuss the revisions and
compare to scope of original contract; SWE's contract to be extended through December 2007. No
si9nificant changes since last month.
7. Diaz Road Extension to Cherry Street
This project was previously "On-hold'" pending data from Riverside County Flood Control. With the
construction of the proposed Education Center, this project has become developer driven. Plans
have been routed to various utilities for identification of possible conflicts and to Riverside Flood
Control and Army Corp of Engineers for verification that the proposed roadway is in conformance
with the proposed detention basin within Murrieta Creek.
8. Santa Gertrudis Bicycle/ Trail Undercrossing at Margarita Road
This project will construct a trail for bicycles and pedestrians along Santa Gertrudis Creek under
Margarita Road. Data regarding existing utilities are being incorporated into the design. Consultant
is continuing the environmental permitting process and incorporating 100% plans comments.
9. Western Bypass Corridor Alignment Study
This project will provide for an alignment stud for the Westem Bypass Corridor. The City's design
Consultant, URS, is doing the preliminary work for the alignment study. Once the preliminarywork is
complete a preferred alignment will be chosen and then a complete study will be done and
completed. We have met with both the City of Murrieta and RCWD to coordinate the design of this
project.
10. Western Bypass Bridge Over Murrieta Creek
This project involves the design and environmental clearance of a new bridge over Murrieta Creek at
the terminus of SR-79S and an extension of Pujol Street to the new structure. Once constructed, this
will serve as the southerly connection of the Western Bypass 'Corridor. Design and Environmental
5
phase will begin with a kick off meeting with the designer, TV-Un, scheduled for July 26, 2006.
11. Redhawk Park Improvements, Four Sites
This project will add amenities to four park sites in the recently annexed Redhawk area. RJM is
currently working on improving four different park sites in the Readhawk development area. A dog
park is planned for one of the park sites. The first of two public workshops has been held and the
final one will be held on August 3, 2006.
12. Diaz Road Realignment to Vincent Moraga
Under this project, Diaz Road will be realigned starting just south of Rancho Way to Vincent Moraga
Road at Rancho California Road. Business Park Drive will be a T-intersection at Diaz. Staff is
currently updating the plans and specifications. This project will be re-bid in August 2006.
13. Localized Storm Drain Improvements
This project will fix the drainage problem at the south end of Front Street (at the MWD easement).
Baseline right of way, utilities, and mapping are established. This project is currently on hold.
14. Long Canyon Detention Basin -Access Road
This project will construct an access road to the Long Canyon Detention Basin. Plans and
specifications are 90% completed, however winter rains have affected the project conditions and the
scope of work will need to be reevaluated. Project is on hold.
15. Erie Stanley Gardner Exhibit
This project will create an exhibit for the famous author in the museum. Newly down-scoped
construction plans were just submitted by the architect. These plans are being reviewed. The project
will be advertised for bids in July 2006 (this month).
16. PedestrianlBicycle Bridge Over Santa Gertrudis Creek
This project includes the construction of an approx. 200' ped/bike bridge over Santa Gertrudis Creek
near Chaparral H.S. Nolte submitted the final report identifying bridge alternates, costs & their
recommendations, on 5/4/06. Staff evaluated the report, which was routed to RCWD for their
comments, as the ramp to the bridge traverses a RCWD parcel. RCWD offered their parcel to the
City pending the Board of Director's approval. The City is considering accepting the parcel. If not,
RCWD has selected their alignment, which is not the City's preferred alternate. This is a federally
funded project, which will involve specific steps / actions to environmentally clear it (NEPA
document).
17. Ronald Reagan Sports Park Channel Silt Removal & Desiltation Pond
This project includes restoring the Best Management Practices (BMP) of the Stormwater Pollution
Prevention Plan (SWPPP), the Water Quality Management Plan (WQMP) and the RWQCB by
desjlting the channel & pond located near the Sports Park. A US Army Corps of Engineers
Nationwide Permit has been submitted and communication with the Department of Fish & Game is
continuing. An RFP has been sent out seeking an Environmental Consultant to assist with the
regulatory agencies.
6
PROJECTS IN THE PLANNING STAGE
1. 1-151 SR 79 South Interchange - Project Report (PR)
This project will modify the 1-15/ SR 79 South Interchange to accommodate projected future traffic.
This is the next step of project development after the completion of the Project Study Report.
City continued development of design geometrics and environmental technical studies. Status is as
follows:
)> Project Report - Preparing 3rd Submittal for Caltrans review.
)> Design Exceptions - 4th Submittal under Caltrans review.
)> Stormwater Data Report - Preparing 4th Submittal under Caltrans review.
)> Traffic Study- 5th Submittal underCaltrans review.
)> Modified Access Report - Preparing 2nd Submittal for Caltrans review.
)> Geometric Approval Drawings - Under development.
)> Initial Study Assessment - Approved.
)> Acoustic Evaluation - Approved.
)> Air Quality Assessment - Approved. PM2.5 requirements are pending.
)> Nat Environmental Study - Approved.
)> Cultural Studies - 1 st Submittal under Caltrans review.
)> Environmental Document - Under development.
2. French Valley Parkway Overcrossing and Interchange, Project Report (PR), Plans
Specifications, and Estimate (PS&E) Preparation
This project will construct an interchange between Winchester Road Interchange and the 1-15/1-215
split. The project is moving through the Caltrans process. The project is moving through the Caltrans
process. The latest schedule was submitted to Caltrans for review on 7-7-06. The final schedule will
be prepared after comments have been received from Caltrans. Latest GAD, new connection report,
all fact sheets were submitted back to Caltrans on 7-10-06. A letter requesting Caltrans to keep the
project in Metric system will be handed to them today. Construction co-op agreement is being
worked on. The utilities coordination with all utility companies is in process.
3. French Valley Parkway Phase 1 - Southbound Off-Ramp to Jefferson, Auxiliary Lane, and
Widening the Bridge over Santa Gertrudis Creek at the Winchester Southbound Off-ramp
A southbound of-Ramp to Jefferson, an auxiliary lane, and widening the bridge over Santa Gertrudis
Creek at the Winchester southbound off-ramp are the components of Phase 1. The City and
Caltrans have agreed that immediate action is required to relieve congestion at the Winchester
Road southbound off-ramp. The City submitted the 30% design package for phase 1 to Caltrans on
7-10-06. Potholing plans have been prepared. Consultant is working on the environmental issues.
The latest schedule has been submitted to Caltrans for review. IS/EA has been submitted to
Caltrans on 6-26-06. Utility coordination is moving along.
4. Old Town Civic Center Master Plan - Old Town Infrastructure Improvements
City Council approved the Old Town Civic Center Master Plan at the June 27 meeting. Staff is
reviewing proposals for the phase one improvements, namely the street improvements to Mercedes
& Main Streets, the Parking Structure, the Civic Plaza area, and the Underground utility district.
Staff is also negotiating an amendment to NMR's contract.
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;;:
MEMORANDUM
TO: Bill Hughes, Director of Public Works/City Eugineer
FROM: ~~Brad Buron, Maintenance Superintendent
DATE: July 5, 2006
SUBJECT: Monthly Activity Report - June, 2006
The following activities were performed by Public Works Department, Street Maintenance Division in-house personnel
for the month of June, 2006:
I. SIGNS
II. TREES
A.
B.
C.
Total signs replaced
Total signs installed
Total signs repaired
74
2
12
A.
Total trees trimmed for sight distance and street sweeping concerns
8
III. ASPHALT REPAIRS
A.
B.
Total square feet of A. C. repairs
Total Tons
4.204
58
A.
IV. CATCH BASINS
325
Total catch basins cleaned
A.
V. RIGHT-OF-WAY WEED ABATEMENT
o
Total square footage for right-of-way abatement
VI. GRAFFITI REMOVAL
A.
B.
Total locations
33
3.564
Total S.F.
VII. STENCILING
A. 758 New and repainted legends
B. 1.087 L.F. of new and repainted red curb and striping
R:\MAINTAIN\MOACfRPT\05.06\JUNE.06
Also, City Maintenance staff responded to 2L service order requests ranging from weed abatement, tree trimming,
sign repair, A.C. failures, litter removal, aud catch basin cleanings. This is compared to ~ service order requests
for the month of )\1av. 2006.
The Maintenance Crew has also put in 79 hours of overtime which includes standby time, special events and
response to street emergencies.
The total cost for Street Maintenance performed by Contractors for the month of June. 2006 was i.:..Q..: compared to
$86.992.00 for the month of Mav. 2006.
Account No. 5402 $ -0-
Account No. 5401 $ -0-
Account No. 999-5402 $ -0-
cc: Ron Parks, Deputy Director of Public Works
Ali Moghadam, Senior Engineer (Traffic)
Greg Butler, Senior Engineer (Capital Improvements)
Amer Attar, Senior Engineer (Capital Improvements)
Jerry Alegria, Senior Engineer (Land Development)
R:\MAINT AIN\MOACfRPTl05.06VUNE.06
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CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
ASPHALT (POTHOLES) REPAIRS
MONTH OF JUNE, 2006
06/05/06
~ 06/06/06
06/07/06
06/08/06
06/12/06
06/13/06
06/14/06
06/20/06
06/26/06
06/27/06
06/28/06
!
~
~
P AUBA ROAD AT VIA RAMI
COLIMA VERDE
RANCHO CALIFORNIA ROAD AT PROMENADE CHARDONNAY
COLIMA VERDE
SANTIAGO - V ALLEJO AREA
REDHA WK SLURRY AREA
RANCHO CALIFORNIA ROAD AT CITY LIMITS
SANTIAGO - VALLEJO AREA
OLD TOWN
SIERRA BONITA/ OLD TOWN
MARGARITA AT MORAGA
S.F. r ']?OTAtll
TONS
R&RA.C. 288 I 6
R & R A.C. 255 I 9
R&RA.C. 300 6.5
R&RA.C. 120 4
I A.c. OVERLAYS 650 4.5
I A.C. OVERLAYS 783 5
A.C. OVERLAYS 260 3.5
A.C. OVERLAYS 629 3.5
A.c. OVERLAYS 272 3.5
A.c. OVERLAYS 539 7.5
I R&RA.C. 108 5
TOTAL S.F. OF REPAIRS 4.204
TOTAL TONS 57.5
R:\MAINT AlNIWKCMPLTD\ASPHAl..T.RPR\o5.06\lUNE.Oo
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
CATCH BASIN MAINTENANCE
MONTH OF JUNE, 2006
I
I 06/01/06 I AREA #2 I CLEANED & CHECKED 21 CATCH BASINS
I 06/05/06 I CITYWIDE I CLEANED & CHECKED 14 CATCH BASINS
I 06/06/06 I AREAS #3 & #4 I CLEANED & CHECKED 20 CATCH BASINS
'1
I 06/0706 I AREAS #1  I CLEANED & CHECKED 13 CATCH BASINS
I 06/08/06 I AREAS #1 & #4 I CLEANED & CHECKED 16 CATCH BASINS
I 06/12/06 I CITYWIDE I CLEANED & CHECKED 9 CATCH BASINS
I I AREA #4 I CLEANED & CHECKED 1
06/13/06 22 CATCH BASINS J
, 06/14/06 I AREA #4 I CLEANED & CHECKED 14 CATCH BASINS I
,I 06/15/06 I AREA #4 , CLEANED & CHECKED 30 CATCH BASINS
I 06/19/06 I CITYWIDE I CLEANED & CHECKED 12 CATCH BASINS
I 06/20/06 I AREA #4 I CLEANED & CHECKED 14 CATCH BASINS
I 06/21/06 I AREA #4 I CLEANED & CHECKED 33 CATCH BASINS
'I 06/22/06 I AREA #4 19 CATCH BASINS I
CLEANED & CHECKED
I 06/26/06 I CITYWIDE I CLEANED & CHECKED 17 CATCH BASINS ,I
I 06/27/06 I CITYWIDE I CLEANED & CHECKED 26 CATCH BASINS I
, 06/28/06 I CITYWIDE I CLEANED & CHECKED 20 CATCH BASINS I
'I 06/29/06 I AREA #4 I CLEANED & CHECKED 25 CATCH BASINS I
I , I
I I I
I I .1
I I I
I I I
I I I
I TOTAL CATCH BASINS CLEANED & CHECKED 325
- ""-
R:\MAINT AIN\WKCMPLETDlCATCHBAS\05.06\JUNE.06
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
GRAFFITI REMOVAL
MONTH OF JUNE, 2006
WORK COMPLETED
06/01/06 SHARON AT VINE REMOVED 11 S.P. OF GRAFFITI
06/02/06 I PASADA ROAD AT VALLE OLIVERA I REMOVED 114 S.F. OF GRAFFITI
06109/06 I NO. GENERAL KEARNY AT BRIDGE I REMOVED 21 S.P. OF GRAFFITI
06/1 2/06 I RANCHO VISTA AT MEADOWS PARKWAY I REMOVED 10 S.F. OF GRAFFITI
06/12/06 129601 MIRA LOMA I REMOVED 39 S.P. OF GRAFFITI
06/12/06/ RANCHO VISTA AT VIAEL GRECO I REMOVED 34 S.F.OFGRAFFITI
06/12/06 RANCHO VISTA AT MEADOWS PARKWAY I REMOVED 31 S.P. OF GRAFFITI
06/12/06 MEADOWS P ARKW A Y N/O RANCHO VISTA I REMOVED 108 S.F. OF GRAFFITI
06/12/06 I VIA ANGELES AT DE PORTOLA I REMOVED 72 S.F. OF GRAFFITI
06/12/06 131695 VIA SALTIO I REMOVED 10 S.P. OF GRAFFITI
06/12/06 I SOLANA WAY AT CALLE ARANDA I REMOVED 95 S.P. OF GRAFFITI
06/12/061 SOLANA WAY AT DEL REY I REMOVED 75 S.P. OF GRAFFITI
06/13/06 I SPRING TOWER ON JOSEPH ROAD I REMOVED 155 S.P. OF GRAFFITI
06/13/06 I PEACH TREE AT VINE STREET REMOVED 230 S.F. OF GRAFFITI
06/14/06 142461 COSMIC DRIVE REMOVED 10 S.F. OF GRAFFITI
I 06/19/06 I SANTA GERTRUDIS AT MARGARITA REMOVED 52 S.F. OF GRAFFITI
~ 06/19/06 I SANTA GERTRUDIS AT WINCHESTER REMOVED 119 S.P. OF GRAFFITI
06/21/06 40474 WINCHESTER ROAD REMOVED 20 S.P. OF GRAFFITI
06/23/06 26730 YNEZ REMOVED 233 S.F. OF GRAFFITI
06/23/061 HWY 79 SO. AT COUNTRY GLEN I REMOVED 12 S.F. OF GRAFFITI
06/23/06 I CALLE T AJO I REMOVED 165 S.F. OF GRAFFITI
06/23/06 I HURON AT KIMO I REMOVED 20 S.F. OF GRAFFITI
~ 06/26/06 I PUJOL DIRT L<2! I REMOVED 31 S.F. OF GRAFFITI
R:\MAINT AIN\WKCMPLTD\GRAFFJTl\05.06\JUNE.06
06/26/06 RANCHO CALIFORNIA ROAD AT VINTAGE HILLS REMOVED 14 S.F. OF GRAFFITI
I 06/26/06 CHANNEL AT A VENIDA DE MISSIONES REMOVED 436 S.F. OF GRAFFITI
I 06/26/06 HWY 79 SO. BEHIND KOHL'S REMOVED 220 S.P. OF GRAFFITI
06/26/06 TARGET CENTER REMOVED 50 S.P. OF GRAFFITI
06/27/06 BUTTERFIELD STAGE AT RANCHO VISTA REMOVED 90 S.F. OF GRAFFITI
I 06/27/06 REDHA WK DRIVE REMOVED 260 S.P. OF GRAFFITI
06/27/06 BUTTERFIELD AT PAUBA REMOVED 25 S.P. OF GRAFFITI
06/27/06 PAUBA AT VIA TORRES REMOVED 45 S.F. OF GRAFFITI
I 06/28/06 CLUBHOUSE TO TEMECULA CREEK REMOVED 560 S.P. OF GRAFFITI
I 06/28/06 PECHANGA AT TEMECULA CREEK BRIDGE REMOVED 300 S.F. OF GRAFFITI
I
I
I
I
I
I
l
TOTAL S.P. GRAFFITI REMOVED
TOT AL LOCATIONS
3.564
33
R:\MATNTAIN\WKCMPLTD\GRAFFlTI\05.06\JUNE.06
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DATE
REC'D
06/01/06
06/02/06
06/02/06
06/05/06
06/05/06
06/05/06
06/05/06
06/08/06
06/09/06
06/12/06
06/12/06
06/13/06
06/14/06
06/15/06
06/16/06
06/16/06
06/16/06
06/16/06
06/19/06
06/19/06
06/21/06
06/22/06
06/22/06
06/23/06
06/23/06
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SERVICE ORDER REQUEST LOG
MONTH OF JUNE, 2006
LOCA TIOl'i'
DATE WORK 1
COMPLETED
. REQUEST
NICOLAS AT WINCHESTER
45630 RAINBOW CANYON ROAD
45331 ZUMA DRIVE
SPICA COURT
DEBRIS PICK-UP
06/0 1/06
TREE TRIMMING
06/02/06
DEBRIS REMOVAL
06/02/06
06/05/06
DEBRIS REMOVAL
PUJOL STREET
I TEMECULA
I RIDGEGATE
I HOME DEPOT
I OLD TOWN FRONT STREET
I PIO PICO / DE PORTOLA
I BUTTERFIELD STAGE ROAD
141237 COG HILL DRIVE
I 30620 JEDEDlAH SMITH
I 31078 CAMINO DEL ESTE
I 42200 MAIN STREET
I PIO PICO
I CALLE FIESTA
CAMPANULA WAY
TREE DOWN
06/05/06
06/05/06
TREES DYING
I SNS REQUEST
DEBRIS REMOVAL
06/05/06
06/08/06
06/09/06
SlDEW ALKS DIRTY
I SIGN DOWN
SLURRY QUESTION
TREE REMOVAL
06/12/06
06/12/06
06/13/06
06/14/06
CHANNEL QUESTION
DEBRIS PICK-UP
06/15/06
06/14/06
CHANNEL QUESTION
DEBRIS REMOVAL
06/16/06
DEBRIS REMOVAL
06/16/06
DEBRIS REMOVAL
06/16/06
PECHANGA PARKWAY
NAILS IN ROAD
06/19/06
SCARBOROUGH STREET
SNS MISSPELLED
06/19/06
32206 VIA DEL CESARIO
SIGN INSTALLED
06/21/06
PARDUCCILANE
SIGN INSTALLATION
06/22/06
31121 A VENlDA BUENA SUERTE
I WINCHESTER AT MARGARITA
144005 NORTH GATE LANE
SIGN MOVED
06/22/06
06/23/06
OIL SPILL
I DEBRIS
06/23/06
R:\MAINT AIN\WRKCOMPLTD\SORS\05.Q(iIJUNE.06
])ATE DATE WORK
REC'D ;.;....;.,.,......,..; REQUEST COMPLETED
'LOCATION
06/23/06 I 31265 SIERRA BONlTA I A.C. REPAIR I 06/23/06
06/28/06 141911 C STREET I CLOGGED DRAIN I 06/28/06
06/28/06 I 41672 BIG SAGE COURT I TREE REMOVAL I 06/28/06
06/28/06 I 38760 SKY CANYON DRIVE I TREE CONCERN I 06/28/06
06/29/06 I A VENIDA DE MISSIONES I DEBRIS PICK-UP I 06/29/06
06/29/06 I CAMINO SANTIAGO I REPAINT RED CURB I 06/29/06
06/30/06 16TH STREET AT OLD TOWN FRONT I NO PARKING QUESTION I 06/30/06
06/30/06 1 RANCHO SANTIAGO I NO PARKING QUESTION I 06/30/06
06/30/06 I 31754 HWY. 79 SO. I TREE TRIMMING I 06/30/06
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
I I I
1 I I
II I I I
I I I
TOTAL SERVICE ORDER REQUESTS
R:\MAINTAIN\WRKCOMPLTD\SORS\05.06\JUNE.06
li~,,\~~..
I 06/06/06
I 06/01/06
I 06/0 1 /06
I 06/01/06
I 06/01/06
I 06/02/06
I 06/05/06
I 06/06/06
I 06/07/06
I 06/07/06
I 06/09/06
I 06/12106
I 06/12/06
I 06/12/06
I 06/13/06
I 06/14/06
I 06/14/06
I 06/14/06
I 06/14/06
I 06/14/06
I 06/15/06
I 06/15/06
I 06/16/~6
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
SIGNS
MONTH OF JUNE, 2006
WINCHESTER AT MARGARITA
WO~K.CQ.MPL,l!iTED
REPLACED I 2 RI8A, 1 R-26
REPLACED I R26
REPLACED 12 R4-7
WINCHESTER AT PROMENADE
RANCHO CALIFORNIA ROAD AT HOPE WAY
RANCHO CALIFORNIA ROAD AT VIA LAS COLINAS
REPLACED 2 R4-7
REPLACED 8 DELINEATORS
REPLACED R-I,R-I-A
REPLACED R2-25
I REPLACED 3 SI-I, 3 WI6-7P, R-26, SNS
I REPLACED R26
I REPLACED R2-25, R26, SI-I, W-16-7P
REPLACED R4-7
REPLACED W3-3
I REPLACED W3-3
I INSTALLED SI-I, S4-3
I REPLACED R-26
I REPLACED R-26
RANCHO CALIFORNIA ROAD AT MARGARITA
COSMIC AT AGENA
V ALLART A AT REDHA WK PARKWAY
REDHA WK AREA
MARGARITA AT SOLANA
P ASEO GALLANTE
79 SO. AT MEADOWS PARKWAY
MIRA LOMA AT RANCHO VISTA
REDHW AK AT WOLF VALLEY
CAMINO SAN JOSE AT CALLESITO BURGOS
HWY 79 SO. AT OLD TOWN FRONT STREET
40380 ZEVO DRIVE
46033 VIA LA COLORADA
REPLACED W3-I
REPLACED R18-A
REPLACED R-26
REPLACED R-I-I
I REPLACED W3-I, DM4-3
I REPLACED SI-I, SCHOOL
1 REPLACED W-3I, KMARKER
- -.
,
.,
MARGARITA AT PAUBA
MARGARITA AT DATE STREET
CHERRY AT JEFFERSON
NICOLAS AT NO. GENERAL KEARNY
CALLE PIEDRA ROJO
NO. GENERAL KEARNY AT NICHOLAS
R:\MAINTAIN\WKCMPLTD\SIGNSI.-05.06\JUNE.06
06/19/06 SANTA CECILIA AT AGENA
06/19/06 I VIA LA COLORADA AT CORTE SABRINAS
06/19/06 I WINCHESTER ROAD AT REMINGTON
106/20/061 EL CHIMASAL AT CHATEAU COURT
I 06/20/06 1 DIAZ AT DENDY
I 06/22/06 I NO. GENERAL KEARNY
I 06/22/06 141278 MARGARITA
I 06/22/06 I RANCHO CALIFORNIA ROAD AT MARGARITA
I 06/22/06 I CITYWIDE
I 06/23/06 I WALCOTT AT CALLE CHAPOS
I 06/23/06 I DEL REY AT SOLANA
I 06/23/06 I MEADOWS P ARKW A Y AT ROYAL OAKS
I 06/23/06 I MEADOWS P ARKW A Y AT P ARDUCCI
I 06/26/06 LOMA LINDA AT VIA DEL CORONADO
'06/26/06 CASSINO AT MEADOWS PARKWAY
I 06/26/06 I COLT CIRCLE
I 06/26/06 I WINCHESTER AT REMINGTON
II 06/26/06 I WINCHESTER AT BOSTICK
II 06/27/06 I ROICK DRIVE AT VIA INDUSTRIA
I
t
I:
I
I,
II
I
I
I
'I
l
WORK COMPLETED
REPLACED RI-4
REPLACED R-I-I
REPLACED I R-26
I REPLACED I CITY LIMIT SIGN
I REPLACED I R-26
I REPLACED I WI4-I
I REPLACED I W3-3
I REPLACED 5 DELINEATORS
I REPAIRED 12 SIGNS
I REPLACED S.N.S.
REPLACED 2 "L" MARKERS
REPLACED R-I-4,RI-I
REPLACED I R4-7
REPLACED I R-I
REPLACED I R-I
REPLACED 2 R-26
I REPLACED R3-7
I REPLACED W3-I
REPLACED I W3-1, R26
I
TOTAL SIGNS REPLACED 74
TOTAL SIGNS INSTALLED --..1
TOTAL SIGNS REPAIRED -fl
- - - --- -...-..,- .-'-.-
~ - - - -
R:\MAINTA.tN\WKCMPLTD\SIGNS\.G5.06'JlJNE.06
CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
STENCILS / STRIPING
MONTH OF JUNE, 2006
06/01/06 WINCHESTER AT NICOLAS REPAINTED 20 LEGENDS I
06/05/06 I MAJOR ARTERIALS I REPAINTED 37 LEGENDS I
06/06/06 I MAJOR ARTERIALS I REPAINTED I 45 LEGENDS I
06/07/06 MAJOR ARTERIALS I REPAINTED I 32 LEGENDS II
06/09/06 MAJOR ARTERIALS I REPAINTED I 40 LEGENDS I
;j
06/12/06 I MAJOR ARTERIALS I REPAINTED I 49 LEGENDS I
I MAJOR ARTERIALS I REPAINTED I ,
06/13/06 43 LEGENDS I
I 06/14/06 I MAJOR ARTERIALS I REPAINTED I
38 LEGENDS I
I 06/15/06 I MAJOR ARTERIALS I REPAINTED I 41 LEGENDS I
,I 06/19/06 I OLD TOWN AREA I REPAINTED I 239 LEGENDS
I 06/1 0/06 I OLD TOWN AREA I REPAINTED I 82 LEGENDS
I 06/21/06 I MAJOR ARTERIALS I REPAINTED I 30 LEGENDS
I 06/22/06 I MAJOR ARTERIALS REPAINTED I 20 LEGENDS
II 06/26/06 I AREA #4 REPAINTED I 700 LF. RED CURB I
I AREA #4 REPAINTED I !
I 06/17/06 387 LP. RED CURB I
I 06/28/06 I MEADOWVIEW REPAINTED I 42 LEGENDS
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TOTAL NEW & REPAINTED LEGENDS 758
NEW & REPAINTED RED CURB & STRIPING L.F. 1.087
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CITY OF TEMECULA
DEPARTMENT OF PUBLIC WORKS
ROADS DIVISION
RIGHT-OF-WAY TREE TRIMMING
MONTH OF JUNE, 2006
I 06/05/06 PUJOL AT MAIN STREET I TRIMMED 3 R.O.W. TREES I
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I 06/14/06 I 30832 DEL REY ROAD I TRIMMED 5 R.O.W. TREES
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TOTAL R.O.W. TREES TRIMMED ~
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R:\MAINTAlN\WRKCOMPLTD\TREESI05.06VUNE.06
ITEM NO. 33
Approvals
City Attorney
Director of Finance
City Manager
V
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9g
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Mitch Aim, Chief of Police
DATE:
July 25, 2006
SUBJECT:
Police Department Monthly Report
The following report reflects the activity of the Temecula Police Department for the month of June
2006.
PATROL SERVICES
Overall calls for police service ................................................................................................. 2,956
"Priority One" calls for service ....................................................................................................... 43
Average response time for "Priority One" calls...............................................................4.6 Minutes
VOLUNTEERS
Volunteer administration hours ................................................................................................... 349
Community Action Patrol (CAP) hours .......................................................................................319
Reserve officer hours (patrol) .........................................................................................................0
Total Volunteer hours...............................................................................................................1,222
CRIME PREVENTION/GRAFFITI
Crime prevention workshops conducted ........................................................................................ 3
Residential/business security surveys conducted ....................................................................... 6/0
Businesses visited........................................................................................................................ 11
Businesses visited for past crime follow-up.................................................................................. 19
Crime prevention articles ................................................................................................................1
Total square footage of graffiti removed.................................................................................. 3,564
OLD TOWN STOREFRONT
Total customers served............................................................................................................... 251
Sets of fingerprints taken .............................................................................................................. 24
Police reports filed........................................................................................................................ 34
Citations signed off ....................................................................................................................... 17
Total receipts.......................................................................................................................... $4,914
POP TEAM
On sight felony arrests .................................................................................................................. 11
On sight misdemeanor arrests...................................................................................................... 23
Felony arrest warrants served ........................................................................................................5
Follow-up investigations................................................................................................................ 11
Drugs Seized
31.6 grams marijuana
2.0 grams methamphetamine
GANG TEAM
On sight felony arrests ....................................................................................................................0
On sight misdemeanor arrests........................................................................................................2
Felony arrest warrants served ........................................................................................................0
Follow-up investigations.................................................................................................................. 5
SPECIAL ENFORCEMENT TEAM (SET TEAMl.
On sight felony arrests ....................................................................................................................2
On sight misdemeanor arrests...................................................................................................... 11
Felony arrest warrants served ........................................................................................................3
Misdemeanor arrest warrants served ...........................................................................................17
Follow-up investigations................................................................................................................ 10
Drugs Seized
1 gram methamphetamine
20 grams marijuana
TRAFFIC
Citations issued for hazardous violations ................................................................................ 2,069
Non-hazardous citations............................................................................................................. 272
Stop Light Abuse Program (SLAP.) citations........................................................................... 371
Neighborhood Enforcement Team (N.E.T.) citations ................................................................. 193
Parking citations.. ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... .... ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... .... 364
Injury collisions.............................................................................................................................. 17
Presentations
Drivers Education (DUI) ................................................................................Chaparral High School
Bicycle Safety Poster Contest Winners ............................................................................... City Hall
INVESTIGATIONS
Average assigned cases per detective ........................................................................................ 5.6
Average case closure rate (per Detective) .................................................................................. 3.2
Number of community seminars conducted ................................................................................... 0
PROMENADE MALL TEAM
Calls for service........................................................................................................................... 327
Felony arrest/filings......................................................................................................................... 8
Misdemeanor arrest/filings............................................................................................................ 25
Vehicle burglaries........................................................................................................................... 2
Vehicle thefts. ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... ... .... ... ... ... ... ... ..... ... ... .... ... ... ... ... ... ..... ... ... ... ..... 2
Prevention/Suppression Programs .................................................... Mall Zero Tolerance Program
PROMENADE MALL STOREFRONT
Total customers served............................................................................................................... 341
Sets of fingerprints taken ............................................................................................................176
Police reports filed........................................................................................................................ 38
Citations signed off ......................................................................................................................... 7
SCHOOL RESOURCE OFFICERS
Felony arrests................................................................................................................................. 3
Misdemeanor arrests ...................................................................................................................... 2
Citations........................................................................................................................................ 16
Youth counseled......................................................................................................................... 142
Presentations
Field Sobriety Tests/Alcohol/Drugs (12 presentations) .......................................... 9'h _11'h grades
YOUTH ACCOUNTABILITY TEAM
Orientations delivered to new program members .......................................................................... 3
School visits.................................................................................................................................. 27
Home visits.................................................................................................................................... 10
Presentations
Bullying (2) ...............................................................................Erle Stanley Gardner Middle School
Bullying ...................................................................................................... SI. Jeanne de Lestonnac
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ITEM NO. 34
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Approvals
City Attorney
Director of Finance
City Manager
p.r-
ell
c;g
CITY OF TEMECULA
AGENDA REPORT
TO:
City Manager/City Council
FROM:
Anthony Elmo, Director of Building and Safety
DATE:
July 25, 2006
SUBJECT:
Departmental Report - June 2006
PREPARED BY: Diane Ball, Administrative Assistant
The month of June 2006 showed a gain of construction activity as compared to previous months.
The following is an overview of permit and inspection activity for June.
Sinqle Family Development - Tracts
In June, the City issued 28 new single family home permits for a total square footage of 93,513.
These homes are primarily in Wolf Creek which currently has 210 homes under construction in
addition to 127 homes under construction in Harveston. There are a total of 423 single family
homes under construction throughout the City at the current time.
Custom Sinqle Family Homes
As of June, we have 18 custom homes under construction for a total of 89,913 square feet.
Multi-Family Development
Temecula Ridge is in the building process with 21 buildings. Temecula Creek has completed most
of their condo construction and have 9 buildings with 20 units each left to complete in the first
phase. Cape June Apartments in Harveston is constructing 270 units and close to completion.
Temecula Ridge Apartments is in the process of building 21 buildings and has completed the
second phase for a total of 100 units.
Commercial Development
There were 15 new commercial permits issued in June for a total valuation of$219, 165. Plan check
activity included submittals for California Business Condominiums at 42225 Remington Avenue,
Temecula Glass Company 41755 Enterprise Circle South, and Redhawk Pavillion 44060 Margarita
Road.
Total Permit and Inspection Activity
During the month of June inspection staff performed 2,837 inspections and 244 permits were issued
representing a construction valuation of $437,088. The total building permit and plan check fees
collected in the month of June were $219,507.38.