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HomeMy WebLinkAbout121001 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION DECEMBER 10, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, December 10, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Henz. ROLL CALL Present: Commissioners Edwards', Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Ice. '(It is noted that Commissioner Edwards arrived at 6:31 P.M.) PRESENTATIONS Plaaue of Recoanition - City of Temecula Emolovee Ms. Marsha Bustin Accepting the award with thanks, Ms. Bustin noted her surprise at being the recipient of this plaque of recognition. Plaaue of Recoanition - Temecula Vallev Museum - Mr. Norm Tavlor A plaque was presented to Mr. Taylor for his tremendous skills and efforts as a volunteer docent for the museum. Plaaue of Recoanition - Temecula Vallev Rose Society - Ms. Rebecca Wersina Chairman Meyler presented Ms. Wersing a plaque in recognition of her diligent efforts associated with the beautiful roses planted throughout Temecula. R:CSC/minutes/121001 21 Students recoanized for the 2002 Recyclina Calendar Art Contest Winners In recognition for their artistic ability and the creative style in which their recycling message was communicated during the Recycling Calendar Art Contest, the following children whose artistic depictions make up the 2202 Recycling Calendar were presented with a plaque and a certificate: For the cover: Lexi Fraser of Van Avery Prep Elementary School, and for the months of January 2002 to December 2002 the following children were awarded: Tiffany Riley of Van Avery Prep Elementary School (January); Samantha Wooldridge of Ysabel Barnett Elementary School (February); Kaitlyn Donovan of Van Avery Prep Elementary School (March); Claire Oswald Pauba Valley Elementary School (April); Brittany Robinson of Van Avery Prep Elementary School (May); Bailey Spice of Nicholas Valley Elementary School (June); Kyle Witteman of Pauba Valley Elementary School (July); Satshabad Khalsa of Van Avery Prep Elementary School (August); Mathew Von Gonten of Van Avery Prep Elementary School (September); Carissa Bailey of Pauba Valley Elementary School (October); Keila L. Elders of Pauba Valley Elementary School (November); and Dean De La Cruz of Nicholas Valley Elementary School (December). The following children were awarded as Honorable mentions, also receiving a plaque and certificate: Melissa Salyer of Nicolas Valley Elementary School; Brandon C. Hasty of Nicolas Valley Elementary School; Tyler Fahrion of Van Avery Prep Elementary School; Cambria Neal of Van Avery Prep Elementary School; Patricia Portis Bradley of Pauba Valley Elementary School; Brooke Domonoske of Pauba Valley Elementary School; Lauren Von Duering of Pauba Valley Elementary School; and Alexa Wright of Van Avery Prep Elementary School. The following teachers were recognized, as well: From Nicolas Valley Elementary School - Mrs. Wierenga; from Ysabel Barnett Elementary School - Mrs. Boyd; from Van Ayery Prep Elementary School - Mr. Oscar, Miss Melissa, and Miss Sarah; and from Pauba Valley Elementary School - Miss Dana, Mrs. Cook, Mrs. Kraft, Mrs. Alvarado, and Mrs. Brown. Ms. Christine McCusker (Miss Chris), teacher from Van Avery Prep Elementary School, thanked Director of Community Services Parker and Administrative Secretary Zigler for all their support with this project; and relayed kudos to the Commission, not just for its support with the schools and the associated projects, but for the outstanding work in the entire community. After recognition was provided for the above-mentioned individuals, a round of applause was offered, the meeting recessed at 6:22 P.M., and refreshments were served. The meeting reconvened at 6:32 P.M. It is noted that Commissioner Edwards arrived at 6:31 P.M. PUBLIC COMMENTS No comments. R:CSC/minutes/121001 2 DIVISION REPORTS Maintenance Suoerintendent Harrinaton orovided a brief overview of various oroiects that were comoleted bv the Maintenance Division durina the month of November. relavina the followina: . At the Community Recreation Center (CRC), the countertops and sinks were rehabilitated; the faucets in the restrooms were replaced; and the restrooms, the multipurpose room, and the hallway were painted. . At the Duck Pond the holiday lighting was installed, and assistance was provided for the holiday tree lighting event. . At the Temecula Valley Museum the mission exhibit from the classroom upstairs was relocated to a more visible location downstairs. . Assistance was provided with the relocation of Maintenance Division staff, City Clerk Records Management Department staff, a portion of the Engineering Department staff, and a portion of the Building and Safety Department staff, to the recently remodeled maintenance facility building. Maintenance Superintendent Harrington invited everyone to visit the new facility. For Commissioner Henz, Maintenance Superintendent Harrington relayed that the new facility is located in the back of the City Hall parking lot, specifying that the building has been remodeled, providing more office space, and that the second floor was expanded. Advising that she had visited an alternate city's recreational facility, Commissioner Hogan commented on the difference in the maintenance of that particular facility in comparison to the Temecula Community Recreation Center, advising that at the other facility the restrooms did not lock, the faucets leaked, and that facility was in need of paint; and commended the Maintenance Department for all their diligent efforts in the City of Temecula, which was echoed by Commissioners Meyler, and Henz. Develooment Services Administrator McCarthv orovided an overview of the oroiects in orocess. as follows: . . With respect to the Senior Center Expansion Project, advised that the roof is completed, the drywall is being installed on the interior, and due to the excellent progress with minimal change orders, it was determined that the flooring in the multipurpose room would be replaced, as well as the carpeting in the new library and office space; and relayed that due to the additional work performed, and the material delays, the expansion is expected to be completed by the end of January 2002. · Noted that the Chaparral Pool Project is progressing, specifying that the tile has been installed in the pools, most of the utility work has been completed, the block is going up for the buildings, and the majority of the underground work has been completed; advised that due to minimal change orders, staff has authorized the addition of installation of competition lighting, which may extend the completion date to the end of March, or beginning of April; advised that after the status meeting on R:CSClminutes/121001 3 December 11, 2001, a more precise date will be determined, relaying that she would provide that information at the next Commission meeting. . With respect to the Vail Ranch Park Site C, which is adjacent to Pauba Valley Elementary School, relayed that the project was included in this year's CIP and would include a tot lot, a picnic shelter, benches, tables and walkways; advised that staff should have a conceptual plan to present at the next scheduled Commission meeting. . Advised that later in this meeting, the Trails and Bikeways Master Plan will be presented to the Commission With respect to the 2002 Recycle Calendar Project, Development Services Administrator McCarthy, echoed by Director of Community Services Parker, thanked Management Analyst Smith, (in this position just over a year now) for her zealous, assiduous efforts, and for her attention to detail; and additionally recognized the students, the teachers, and the schools' participation, noting the tremendous participation and successful response attained via networking with the community on this project. For Commissioner Henz, Director of Community Services Parker relayed that the Children's Museum will not be presented to the City Council until January of 2002. In response to Commissioner Henz, Development Services Administrator McCarthy advised that the Vail Ranch park site was a two-acre park, adjacent to Pablo Elementary School, which currently has turf, one table, and a drinking fountain; further noted that additional site improvements would be included in the CIP in future years. Recreation Suoerintendent Pelletier orovided an overview of the activities scheduled for the months of November and December. which was one of the busiest times of Year. relavina the followina uocomina events and activities: . Noted that on Thursday, November 29th the Annual Tree Lighting Event took place, and that although weather conditions were wet and cold, the event was well attended; and thanked Administrative Secretary Zigler for her diligent efforts regarding this event. . Relayed that on Friday, November 30th, the 9th Annual Temecula Electric Light Parade was held with 95 entries and approximately 20,000 to 25,000 spectators in attendance, noting the event was enjoyed by all. . Advised that the judging for the Holiday Lights and Festive Sights will take place on Thursday, December 13th, advising that those who have agreed to participate in judging this event will need to arrive at the CRC by 5:00 P.M., at which time a warm dinner will be served prior to leaving in the van for judging. . Noted that the actual award ceremony for the Holiday Lights and Festive Sights will take place at the CRC at 1 :00 P.M., Saturday, December 15th. . Relayed that the Holiday Lights and Festive Sights Guided Bus Tour is scheduled to be held on Wednesday, December 16th, and Sunday, December 19th, noting that this R:CSClminutesl121001 4 program has become so popular that for Sunday, December 19th, a second bus was added for the evening tour, advising that this appears to be an annual event. . With respect to the annual Winter Wonderland Event, noted that this activity is scheduled for December 15th, noting that all four (4) breakfast sessions (Breakfast with Santa Claus) have been sold out, that there is a commitment to a total of 400 breakfasts being served; and relayed that 18 tons of snow will be provided, along with a children's craft table, entertainment, and opportunities for last-minute shopping with holiday crafters available. . Noted that the Winter/Spring 2002 Guide to Leisure Activities Brochure is in the process of being printed this week and scheduled to be mailed to Temecula residents on Friday, December 21st, and Saturday, December 22nd . Commission Henz thanked Administrative Secretary Zigler for the last-minute tent that was provided at the Annual Tree Lighting Ceremony, noting that it kept him dry. Commissioner Yorke commended staff, with respect to the Electric Parade, relaying that she had a great time with the teens on the float although it was extremely cold; suggested that some type of heating device be provided next year. Chairman Meyler responded that it was his understanding that a rule had recently been passed prohibiting any heating device being used on the floats. For Commissioner Yorke, Recreation Superintendent Pelletier provided additional information, relaying the rationale for the standard regarding heating elements, noting that years ago a young contestant's father (during the Miss Temecula pageant), provided a small heater, and the dress of the contestant caught fire, advising that although there were no injuries, that the new restriction was put in place as a safety issue; relayed that next year if the lag time is not so great, Commissioner Yorke could stay in the tent until it was time to leave for the actual parade. COMMISSION BUSINESS 1. Minutes of November 5. 2001 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of the November 5, 2001 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. R:CSClminutesl121001 5 2. ADDointment of Chairman and Vice Chairman - Community Services Commission RECOMMENDATION: That the Community Services Commission: 2.1 Appoint a member from the Community Services Commission to serve as Chairman from November 1, 2001 to October 31,2002. 2.2 Appoint a member from the Community Services Commission to serve as Vice Chairman from November 1, 2001 to October 31, 2002. MOTION: With respect to Item No. 2.1, Commissioner Edwards moved to appoint Commissioner Henz to serve as Chairman. The motion was seconded by Commissioner Yorke and voice vote reflected unanimous approval. It is noted that due to the advice of Commissioner Meyler (the previous Chairman of the Commission) the newly appointed Chairman Henz presided over the remainder of the Commission meeting. MOTION: With respect to Item No. 2.2, Commissioner Hogan moved to appoint Commissioner Edwards for Vice Chairman. The motion was seconded by Commissioner Meyler and voice vote reflected unanimous approval. 3. Multi-Use Trails and Bikewavs Master Plan RECOMMENDATION: 3.1 That the Community Services Commission approve the Multi-Use Trails and Bikeways Master Plan. Development Services Administrator McCarthy presented the staff report (of record), noting that this master plan was a comprehensive guide for planning, developing, and implementing a safe and efficient trail and bikeway system which would be phased over several years; relayed thanks to Councilman Naggar, and Commissioners Henz and Hogan for their participation on the committee associated with this project; and specified the efforts of the consultants for this project which was inclusive of holding meetings with the community, conducting surveys, and performing field work. Via a PowerPoint presentation, Mr. John Holloway, consultant for the project, provided an overview of the Master Plan, highlighting his past experience with this type of work; relayed the project's initial conception and the plan to include bikeways and trails (for non-motorized use); specified the location of the City's creeks, public utility easements, and the existing trails (both unpaved and paved); provided a brief history of Temecula; with respect to public input, relayed a summary of the results of the residential survey conducted which revealed that eighty-four percent (84%) of the respondents stated that trails were either vel}' important or important, additionally noting the Advisory Committee meeting discussions, and the Community Workshops which aided in setting trail priorities; specified the loop trails system which would include connecting the existing trails, and connections to the County's and the City of Murrieta's trails; noted the paths R:CSClminutesl121001 6 included in future flood control projects (i.e., Murrieta Creek Project); specified various constraints of the trails project inclusive of areas of steep terrain, the current lack of a connector link at the 1-15 bridge over Santa Gertrudis Creek, the prohibition of horses, and the restrictive grading standards on Flood District property; commended City staff for inclusion of Class II bike lanes on the majority of arterials within the City; noted the benefits of constructing asphalt trails via Caltrans' standards due to the potential for State funding; via photographs, displayed various types of trails, specifying the wide range of trails proposed; with respect to the costs associated with the project, provided an overview of various State and Federal sources of funding which are typically administered through Caltrans; noted that to construct a Class I paved bike path could cost as much as $330,000 per mile; for informational purposes, pointed out that there were existing unpaved paths that showed no erosion even though there was no maintenance; specified the safety issues taken into consideration in the trails planning (i.e., proposed fencing); and noted the importance of planting trees along the trails for the provision of shade. At this time the Commission heard public comments. Mr. John Hoagland, 40481 Calle Fiesta, noted his attendance at both of the community workshops; relayed his concern regarding the trails, which include private property on the trails mapping, recommending that this issue be discussed with the City Attorney before determining whether these routes on private property will be denoted. Ms. Ellen Ellish, 30470 Avenida Estrada, representing the Meadowview Homeowners Association, requested that all of the trails that exist within the Meadowview private common area be removed from the trails system, noting her concern regarding liability issues with public use; and relayed her frustration with regard to the lack of notification from the City regarding this agenda item, advising that she had requested to be advised of any City meetings scheduled which were associated with this issue. Providing clarification, Chairman Henz noted that there was no intent on the part of the City to make public the use of the trails on private property, advising that they were included in the plan for the purpose of indicating for the residents in these areas the connection points with these existing paths, advising that if the Meadowview residents preferred for these private trails to not be included in the document, these paths could be removed from the mapping. Concurring with Chairman Henz, Director of Community Services Parker reiterated that it was not the City's intent to exhibit the trails in Meadowview as public areas, noting the goal to create a comprehensive document; and reiterated that these trails could be removed from the Master Plan. In response, Ms. Ellish relayed her fear that if the private trails were denoted, public use would increase; and for Chairman Henz, confirmed that the Meadowview residents would prefer for the private trails to be removed from the plan. Director of Community Services Parker requested that Ms. Ellish send a written letter addressed to him requesting that the trails be removed from the Master Plan. In response to Commissioner Hogan, Director of Community Services Parker relayed that the project would most likely be constructed in phases, Mr. Holloway adding that if R:CSClminutesl121001 7 funding became available for a certain segment it would be prudent to construct that portion even if it was part of an alternate phase. For Commissioner Meyler, Development Services Administrator McCarthy noted that she could provide him a copy of the large map that denoted the trails and bikeways (which was referenced earlier in the meeting), advising that a smaller version had been included in the agenda material. Regarding the funding of the project, for Commissioner Yorke, Director of Community Services Parker relayed that the City had received a grant for approximately $1.2 million, which will be administered by the Public Works Department and would be utilized for Segment 1A Phase of the Master Plan. For Commissioner Edwards, Mr. Holloway advised that while the scope of the project did not include GIS analysis, that the City could most likely generate this data due to the City having GIS mapping technicians on staff. In response to Commissioner Yorke's question, Mr. Holloway advised that if the Meadowview residents were not desirous of the public utilizing their trails, it would be his recommendation that there be gating or patrolling. MOTION: Commissioner Meyler moved to recommend that the Multi-use Trails and Bikeways Master Plan be approved subject to the removal of the Meadowview trails. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker thanked Mr. Holloway of KTUTA, and his staff for their hard work regarding the development of the Trails and Bikeways Master Plan. B. Relaying kudos to Recreation Superintendent Pelletier and staff for their outstanding work on all the Holiday events this year, Director of Community Services Parker expressed commendation. COMMISSIONER REPORTS A. Commissioner Yorke expressed her enjoyment in participating in the judging of the 2002 Recycle Calendar contest, noting how grateful she was to receive one of the calendars which had been provided by staff. B. Commissioners Hogan and Edwards echoed Commissioner Yorke's sentiment, thanking Management Analyst Smith for a job well done. C. Commissioner Edwards thanked all the residents who attended the meeting with respect to Agenda Item 3 (regarding the Multi-Use Trails and Bikeways Master Plan); and noted that they are always welcome to attend the meetings, and that this Commission is the ears for the community and interested in their concerns and comments. R:CSClminutesl121001 8 D. Commissioner Meyler conveyed that the Commission this past year had accomplished much during the year 2001, noting it was due to a great staff and an effective Commission. E. Chairman Henz commended Commissioner Meyler on his past performance as Chairman and requested a round of applause; thanked Administrative Secretary for her outstanding efforts with the Christmas Tree Lighting Event; acknowledged Recreation Superintendent Pelletier for a terrific job with the Annual Electric Parade, even though he was unable to attend; and expressed thanks to Director of Community Services Parker and staff for their superb supports; and wished all a happy holiday season. In response to the Commission and their compliments, Recreation Superintendent Pelletier relayed that the Commissions' comments and appreciation of staff are forwarded to staff; that she keeps her staff informed of what goes on in the Commission meetings; and noted that her jOb was so much easier because the great staff on board. ADJOURNMENT At 7:40 P.M. Chairman Henz formally adjourned this meeting to Januarv 14. 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. ( 'I ~ \. tSilL- Herman D. Parker, Director of Community Services R:CSC/minutes/121001 9