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HomeMy WebLinkAbout031102 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MARCH 11, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, March 11, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Commissioners Edwards, Hogan, Meyler, Yorke, and Chairman Henz. Absent: None. Also Present: Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Museum Services Manager Ott, and Minute Clerk Hansen. PUBLIC COMMENTS Mr. Sam Pratt, 40470 Brixton Cove, noted his continued concern regarding traffic in the City of Temecula; advised of the important role the Community Services Department staff could play in educating the public regarding traffic solutions; relayed that he was organizing a 4.6 K walk which would be held on Saturday, March 23rd at 9:00 A.M. beginning at Palomar Village Shopping Center (located at the corner of Rancho California/Margarita Roads) and continuing to City Hall; noted that the purpose of the walk was to promote community participation and awareness regarding traffic solutions; and noted that if residents had questions regarding the scheduled walk that they have been directed to call the Community Services Department. Ms. Charlotte Fox, 32800 Hupa Drive, representing the Temecula Valley Historical Society, updated the Commission regarding the plan to install plaques/kiosks at specified historical locations in Temecula, noting that Ms. Pam Grender had presented the conceptual plan to the Old Town Local Review Board and that it had been well received; for informational purposes, relayed that Proposition No. 40 (regarding Clean Water & Conservation) funds were inclusive of $ 287 million for historic preservation for the State of California, advising that it was unknown whether Temecula would be in a position to receive any of these monies; noted the importance for historical sites to be identified in Temecula; and requested the Commission's support regarding including in the General Plan an element for historic preservation. In response to Chairman Henz, Deputy Director of Community Services Ruse relayed that staff would bring back additional information regarding the request to include in the General Plan an element for historic preservation. DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were recentlv addressed bv the Maintenance Division. relavina the followina: . That in preparation for the upcoming Little League season, at Rancho California Sports Park, Paloma del Sol Park, Temeku Hills Park, Temecula Middle School and Temecula Elementary School over a hundred tons of brick dust was placed on the fields, the in-fields were leveled, the pitching mounds were rebuilt, and the fences backstops, bleachers, dugouts were checked and repaired; and in addition noted that at the North/South fields, the restroom building was painted and the dugouts were re-roofed; . That at the Rancho Highlands Development the horse trail fencing was painted (along Santiago Road;) . That after the January cold spell, numerous drinking fountains and backflow prevention devices were repaired which had been damaged due to the cold weather, noting that on all the drinking fountains and on numerous backflow devices an insulation material was installed to minimize future damages; . That throughout City Hall, and the Temecula Valley Museum the carpets were cleaned; . That in Old Town, 31 GFI outlets were installed; . That assistance was provided for the Rod Run Event, including support services; . That the debris from the February windstorm was addressed which included cleaning the CRC pool, and removing dozens of fallen trees and tree limbs throughout the City. . That at the CRC (in the front of the facility) an exterior lighting system was installed; . That assistance was provided for the completion and Grand Reopening of the Mary Phillips Senior Center; and . That at various City facilities, spent lamps in the parking lots and ball fields were changed. For Commissioner Hogan, Maintenance Superintendent Harrington noted that the Rancho Highlands Development has a multi-use equestrian trail with an old dilapidated wood split-rail fence which eventually will be replaced with the plastic fencing utilized throughout the City; and confirmed that this particular community of residents did not R:CSC/minutesl031102 2 have horses on their property, advising that this trail provided connectivity to alternate trails. Commissioner Edwards noting the importance of maintaining all existing trails so as not lose the opportunity for future use. Commissioner Yorke, echoed by Commissioner Edwards, commended the Maintenance staff for the installation of the exterior lighting at the CRC, which was a vast improvement. For Chairman Henz, Maintenance Superintendent Harrington noted that the 30 trees lost on slope areas in the City due to the windy weather would be replaced with similar type tress (smaller in size), advising that there would be efforts to plant trees less prone to wind damage. Development Services Administrator McCarthv provided an overview of the proiects in process. notina the followina: . That the Chaparral Pool Project progress was continuing, that the roof was in the process of being put on both buildings, that the last of the equipment was being installed in the mechanical room, that palm trees have been planted, that the light poles have been put in place, that the pools were scheduled to be plastered at the end of March and the completion date was scheduled for April; . With respect to the Children's Museum Project, that staff from numerous departments met with the architect for this project to review the comments from the construction plans for the general tenant improvements of the building; that on March 12, 2002, representatives from Sparks Exhibits and Environments (the consultant who would be providing the fabrication of the exhibits) will be visiting the site along with Maintenance staff; and noted the plan to present the construction documents for the tenant improvements and the master plan for the exhibits to the City Council in late March or early April; and . That the Senior Center Grand Reopening event was held on Tuesday, February 26, 2002, noting that additional information would be provided when Agenda Item No.3 (regarding the Mary Phillips Senior Center Grand Re-Opening) was considered; commended Assistant Engineer Charette from the Public Works Department who oversaw the project with Community Service staff, additionally relaying kudos to the contractor for this particular project; and for Chairman Henz, noted that there were approximately 200-250 individuals in attendance at the Grand Reopening Event. Commissioner Edwards, echoed by Chairman Henz, applauded staff regarding the Senior Center Expansion Project. In response to Commissioner Meyler's query, Development Services Administrator McCarthy noted that the project being constructed adjacent to the pool project was affiliated with the School District, and was not a City project. Recreation Superintendent Pelletier provided an update reaardina City recreational events and activities. as follows: . Reiterated that the City's Family Fun Night Events were growing in popularity, noting that at the March 8th Magic Show the event was sold out and that over 150 R:CSC/minutes/031102 3 . participants attended the activity, relaying that staff would be investigating scheduling additional dates and/or alternate avenues to expand the program; Noted that the Father/Daughter Date Night Event took place.on February 23rd; that 120 girls and their dads participated; and that the festivities included dinner, dancing under the stars, and games; . Advised that the Annual Volunteer Recognition Event took place on Wednesday, March 6th at the CRC and successfully made the volunteers feel like royalty with the rolling out of the red carpet, a bag of make-believe money (which was used to buy/exchange for various types of gifts), a plethora of kudos, and a warm lunch; . With respect to the 2002 Spring Egg Hunt, noted that the event was scheduled for Saturday, March 30, 2002, at 10:00 A.M.; that the event was co-sponsored by Rancon Real Estate; that the sites will be Rancho California Sports Park, Paloma del Sol Park, and Temeku Hills Park, as well as a neighborhood Egg Hunt being held at Rotary Park; and . Relayed that staff was in the process of preparin~ for the summer programs (I.e., swim lessons, day camp, science camp, the 4 of July activities, the August Concert Series, and the Summer Recreation Brochure.) For Commissioner Yorke, Recreation Superintendent Pelletier relayed that the City's Recreation Brochure is available on the City's website. Commissioner Meyler, echoed by Commissioners Yorke and Henz, expressed kudos to staff for the well-executed Volunteer Recognition Event. In response to Chairman Henz, Recreation Superintendent Pelletier noted that the Teen Council would most likely be updating the Commission bimonthly or quarterly with respect to activities and events; provided additional information regarding the plan to have the Teen Council Members announce the activities and events at school campuses in order to increase participation; and for Commissioner Yorke, confirmed that the Teen Councilmembers were interested in forming a web page, noting that in the next one to two months she would provide an update to the Commission regarding the progress made. COMMISSION CONSENT CALENDAR 1. Minutes of January 14. 2002 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of the January 14, 2002 Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the minutes, as written. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. R:CSC/minutes/031102 4 COMMISSION BUSINESS 2. Temecula Vallev Museum Proaram Uodate RECOMMENDATION: 2.1 That the Community Services Commission receive and file an updated report on the activities and prams offered at the Temecula Valley Museum. Recreation Superintendent Pelletier presented the staff report (of record), and introduced Museum Services Manager Ott who would update the Commission regarding the Temecula Valley Museum Program. After introducing Ms. Donna Boggins, President of the Temecula Valley Museum, Museum Services Manager Ott provided an overview of museum activities and programs, as well as goals for the future, as follows: . In order to address education, relayed that the museum has implemented the First Thursday Program, which is a lecture series, the First Saturday Program that is aimed at family participation, and the Tour Programs (of the museum, as well as Old Town;) . With respect to collecting, noted that this was not a priority at this time, advising that the museum began with a large collection, that there are over a thousand objects the City owns which are in the process of being documented and restored, and that a few objects will be taken to the conservation laboratory in Balboa Park to be appraised; . Noted the efforts in progress to develop a traveling educational display; . Relayed plans to investigate republishing "The High Country," a publication that addressed the history and heritage of the Temecula Valley and was published in this area years ago; and . Provided a general overview of the conceptual plan to schedule An Erie Stanley Gardner Mystery Weekend, which would involve the whole Old Town community, additionally noting that there will be an upcoming California Gold television program regarding Erie Stanley Gardner in which the museum will playa prominent part. Noting her enthusiasm regarding the development of a traveling educational display, Commissioner Yorke advised that it had been her experience that school age children have a great interest in obtaining information regarding the history of the area. Commissioner Meyler commented on the popularity of the lecture programs, recommending that there be consideration to use a larger facility (i.e., the Senior Center.) Recreation Superintendent Pelletier advising that utilizing a larger facility was being investigated. In response to Senior Planner Hogan, Museum Services Manager Ott noted that the date being considered for the Erie Stanley Gardner Mystery Weekend was the first R:CSC/minutes/031102 5 weekend in November; for Chairman Henz, noted that the museum was averaging approximately 1,000 visitors a month; relayed that there were fewer visitors to the museum during this year's Rod Run Event compared to last year's event (Commissioner Meyler noting that rainy weather may have been a factor); and advised that museum information could be obtained via the City's website. Chairman Henz commended Museum Services Manager Ott for his diligent efforts regarding developing a fine museum program. Deputy Director of Community Services Ruse provided additional information regarding Museum Services Manager Ott's success in creating wonderful temporary exhibits utilizing artifacts the City currently owns. It was noted that the Commission received and filed this report. 3. Marv Phillips Senior Center Grand Reopenina RECOMMENDATION: 3.1 That the Community Services Commission receive and file the report on the grand reopening of the Mary Phillips Senior Center. Via overhead photographs, Development Services Administrator McCarthy, assisted by Management Analyst Smith, presented the phases of the Senior Center Expansion Project, as it progressed; noted that the Grand Reopening was held Tuesday, February 26th, reiterating that approximately 200-250 individuals attended this event; provided an overview of the activities and guests that were present, commending Administrative Secretary Zigler for her efforts regarding the festivities of the day, as well as Recreation Superintendent Pelletier, Recreation Supervisor Adkisson, and the Maintenance Division for their diligent work preparing the facility for the Grand Reopening Event. Chairman Henz applauded staff for the successful Senior Center Grand Reopening Event, reiterating kudos to Administrative Secretary Zigler for her efforts regarding this event. Noting that this particular project turned out magnificent, Commissioner Edwards recommended that there be additional activities scheduled which bring the younger and older segments of the population together, as well as activities involving other projects (i.e., the museum.) For informational purposes, Development Services Administrator McCarthy noted the efforts with this project to maintain a consistent visual appearance so that the new portion of the building did not appear different from the existing part of the building. For Chairman Henz, Deputy Director of Community Services Ruse advised that staff would be monitoring the growth at the center. In response to Chairman Henz, Recreation Superintendent Pelletier provided additional information regarding the use of the facility, noting that at a future meeting she could provide specific data regarding attendance statistics. R:CSC/minutes/031102 6 It was noted that the Commission received and filed this report. COMMUNITY SERVICES DIRECTOR'S REPORT A. Apprising the Commission, Deputy Director of Community Services Ruse noted that various staff members would be attending the annual CPRS Conference April 3rd through the 6th which would be held at the Los Angeles Convention Center. B. With respect to Solid Waste Administration, inclusive of Recycling for which the Community Services Department was responsible, Deputy Director of Community Services Ruse relayed that in the year 2000 all the cities and counties were mandated to reduce or divert 50%, or more, of their water from the waste stream, that although many cities could not meet these particular requirements the City of Temecula had met the 50% diversion, and that Mayor Roberts would be receiving an award for this accomplishment; and for Chairman Henz, provided additional information regarding the process or calculating solid waste which was measured at the landfill site. C. Deputy Director of Community Services Ruse noted that Recreation Supervisor Amavisca has resigned in order to spend more time with her family, relaying that she would be greatly missed; and advised that after a recruitment process, Mr. Jeff Lawrence was selected to fill this position. In response, Chairman Henz requested Deputy Director of Community Services Ruse to pass on to Recreation Supervisor Lawrence the Commission's congratulations. COMMISSIONER REPORTS A. Commissioner Edwards suggested that for all events that are sports-related, park-related, or if there is a grand opening, that each of the School District Board Members be invited. ADJOURNMENT At 7:10 P.M. Chairman Henz formally adjourned this meeting to Aoril 8. 2002 at 6:00 P.M., in the City Council Cha bers, 43200 Business Park Drive, Temecula. j v I y A SL(~ Herman D. Parker, Director of Community Services R:CSC/minutesl031102 7