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HomeMy WebLinkAbout040802 CSC Minutes MINUTES OF A REGULAR MEETING OF THE .CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 8, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, April 8, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Yorke. ***** Apprising the Commission, Chairman Henz noted that Commissioner Hogan would not be present at tonight's meeting due to the loss of her husband yesterday, April 7, 2002. ***** ROLL CALL Present: Commissioners Edwards, Meyler, Yorke, and Chairman Henz. Absent: Commissioner Hogan. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, and Minute Clerk Hansen. PRESENTATIONS Plaaue of Recoanition to Mr. Fred Lamb, President of the Temecula Valley Museum Board In light of Mr. Lamb's absence, this presentation was continued. PUBLIC COMMENTS No comments. DIVISION REPORTS Notina that Recreation Superintendent Pelletier was absent. Director of Community Services Parker relaved the followina information reaardina recreational activities in the City of Temecula: . Noted that the Spring Egg Hunts had been a success which were held at the following three facilities: Paloma del Sol Park, Rancho California Sports Park, and Temeku Hills Park; advised that there were an estimated 350-500 participants in attendance at each site; and thanked Rancon Real Estate for their support regarding these events. . Apprising the Commission, advised that Recreation Supervisor McGavran has moved on, leaving her position at the City, and that Mr. Jeff Lawrence would be filling the position of Recreation Supervisor at the Community Recreation Center (CRC). Development Services Administrator McCarthv provided an overview of the proiects in process, as follows: . With respect to the Chaparral Pool Project, noted with pleasure that there was water in the pools at this time, relaying that the pools had been were plastered last week; advised that there was a staff training session held this morning (April 8th) regarding the operation and maintenance of the pool equipment; and noted that the work on the buildings was continuing, and that construction was anticipated to be completed by the end of April with a Grand Opening Ceremony being held in May, relaying that when a specific date was determined for this ceremony, the Commissioners would be notified. . Relayed that the Master Plan for the Children's Museum was approved by the TCSD Board on March 26, 2002 whereupon additional funding was appropriated for completing construction of the entire facility; noted that revisions were being made to the plans and specifications for the general tenant improvements, relaying the goal to have this work out to bid in the next 45 days, advising that the consultant for the project will begin fabrication of the exhibits; and noted hopes of having the facility completed by the year's end. . Regarding the Master Plan for the improvements at Vail Ranch Park Site C which has been approved by the TCSD Board, advised that the landscape architect is currently working on the construction documents; and additionally noted that staff was soliciting input from the Vail Ranch community for suggestions for the names of the three park sites that are currently in this area, advising that these recommendations will be presented to the Commission at the May 13th meeting. . Noted that on Saturday, April 27'h, the following events have been scheduled: Make a Difference Day where participants will be meeting at Margarita Park, and the Household Hazardous Waste Roundup Community Cleanup Day which will be held at Temecula Valley High School. For Commissioner Meyler, Development Services Administrator McCarthy confirmed that the anticipated completion date for the Children's Museum was the end of 2002. R:CSC/minutes/040802 2 Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were completed bv the Maintenance Division since the last Commission meetina: . At the Skate Park three concrete picnic table benches were replaced at the hockey rink. . At City Hall eight light fixtures were installed to improve area lighting. . At the CRC, in the meeting hall, floor-mounted corner guards were installed to reduce damage to the walls caused by table and chair storage carts, additionally noting that seven chair storage carts were rebuilt; and advised that new sink faucets were installed in the restrooms, and the reception area was painted. In response to Chairman Henz, Maintenance Superintendent Harrington noted that the likely cause of the vandalism damage to the concrete picnic table benches (which were replaced) was from skate board and bicycle use; provided additional information regarding vandalism incidents which were generally caused by youths and were at a higher rate during spring break; and for Commissioner Yorke, relayed that the Citizen Action Patrol (CAP) Program will ultimately be involved in organizing a Neighborhood Watch Program. Director of Community Services Parker additionally noted that currently the CAP volunteers were assigned to monitor specific areas of the City, including specific park sites. COMMISSION CONSENT CALENDAR 1. Approval of the Community Services Commission Meetina Minutes RECOMMENDATION: 1.1 Approve the minutes of the February 11, 2002 Community Services Commission meeting. 1.2 Approve the minutes of the March 11, 2002 Community Services Commission meeting. MOTION: Commissioner Edwards moved to approve the minutes of February 11, 2002, as written. The motion was seconded by Commissioner Meyler and voice vote reflected approval with the exception of Commissioner Hogan who was absent. MOTION: Commissioner Yorke moved to approve the minutes of March 11, 2002, as written. The motion was seconded by Commissioner Edwards and voice vote reflected approval with the exception of Commissioner Hogan who was absent. 2. General Plan Historic Preservation Element RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the General Plan Update as it pertains to Historic Preservation. R:CSC/minutesl040802 3 Presenting the staff report (of record), Deputy Director of Community Services Ruse noted that the City's Cultural Arts Master Plan includes a Historic Preservation Component, relaying the City's agreement with the Arts Council to implement this Master Plan; noted that in order to address this particular component, the Arts Council hosted a meeting of individuals interested in Historic Preservation, and subsequently the citizens formed a group (the Temecula Valley Historic Society) which would specifically work towards carrying out the goals and objectives pertaining to the preservation, interpretation, and promotion of the region's historic resources; and advised that Senior Planner Hogan would address the treatment of historic preservation within the City's General Plan Document which was in the process of being updated. Via overheads, Senior Planner Hogan provided an overview of the General Plan document which included the goals and policies the City utilized to guide its activities, and implementation plan, and a vision for the future; specified that Historic Preservation was addressed in the land Use Element portion of the General Plan, in particular under Goal 6, which focuses on Old Town, noting that Historic Preservation was also addressed in the Open Space and Conservation Elements; and advised that the General Plan was in the process of being updated, noting that per discussions with the City Council, the Planning Commission, and the Advisory Committee, it was his recollection that no changes were being proposed for these particular goals (i.e., historic preservation), noting that if the Community Services Commission had recommendations regarding adding additional language to the document, he would forward that information; and relayed that the goal was to have a Draft Updated Plan by late summer. Addressing the queries of the Commission, for Commissioner Meyler, Senior Planner Hogan noted that the General Plan set the foundation for documents such as the Trails Master Plan, and the Parks Master Plan, advising that during the update process these specific plans will be added into the General Plan; for Commissioner Yorke, Director of Community Services Parker provided additional information regarding the Vail Ranch site, advising that it was the County's desire to keep and maintain this area, noting the County's future plan to develop a retail area which would have historic significance, advising that while the Vail Ranch site was within the sphere of influence of the City, it would remain a County-operated and -maintained facility; for Commissioner Edwards, relayed that when the Cultural Arts Master Plan was adopted, one of the goals included was the preservation of historic locations within the City, noting the charge of the Arts Council to implement these particular goals, advising that the City provides funding to aid in this implementation; and clarified the rationale for formation of the Temecula Valley Historical Society. Ms. Charolette Fox, 32800 Hupa Drive, relayed her condolences to Commissioner Felicia Hogan due to the loss of her husband; provided additional information regarding a General Plan document which she had obtained via multiple resources (providing a resource list per supplemental agenda material), emphasizing that each element in a . General Plan had equal significance, noting that although it was optional, one of the elements of the General Plan could be a Historic element, noting other avenues for a General Plan to address Historic Preservation (i.e., via policies and goals pertaining to historic preservation included in other portions of the General Plan); and recommended that the City of Temecula do the following: 1) incorporate a Historic Element into the General Plan, 2) that either a historical planner be hired or training be provided to present staff (i.e., attending historical planning conferences), 3) that a historic commission, committee, or board be formed, 4) that additional funding be sought for R:CSC/minutesl040802 4 historical preservation purposes via incremental raises in property taxes, and the pursuit of commercial district grants. Concurring with Ms. Fox's comments, Commissioner Yorke relayed that if the opportunity to preserve the existing historical sites in this region was not pursued at this time, the opportunity may be lost. For Chairman Henz, Ms. Fox reiterated that it would be her desire to have the General Plan include a separate element for Historic Preservation; with respect to her previous comments regarding hasty condemnation, specified the disappearance of the Knott's Garage use, the current plan to demolish the Mr. Angel Ramirez dwelling (which was constructed 83 years ago); and in response to Chairman Henz's query, additionally recommended that a historian serve on the Community Services Commission. Addressing Ms. Fox's comments, Senior Planner Hogan relayed that the Old Town Specific Plan addressed the majority of Ms. Fox's expressed concerns; specified the arduous process associated with the demolishment of the Knott's Garage use due to the use being an unusable structure, noting efforts to keep the style of new development in Old Town in an era-appropriate design; advised that the Old Town Specific Plan was in the process of consideration for an update, noting that input from the Commissioners or the residents could be relayed to him and forwarded to the Director of Planning; relayed various requirements and policies included in the Old Town Specific Plan; and provided an overview of the improvements made to Old Town during the City's renovation project. Commissioner Edwards recommended that buildings and persons of historic significance be photographed in order to provide a type of historical record. In response, Senior Planner Hogan relayed that he would forward the recommendation that photographic records be made prior to demolition of a site. For Ms. Fox, Commissioner Meyler relayed that if she had additional recommendations, that he could present those comments at the next General Plan Advisory Committee meeting. Per visits to the City of Julian, Commissioner Meyler relayed that the majority of the historical buildings in this particular town had plaques installed, which had been placed by the historic society in that area. For the record, Chairman Henz stated that the Community Services Commission and Department staff strongly supports historical preservation and cultural resources. It was noted that the Commission received and filed this report. 3. Crowne Hill Park Site "F" Conceptual Master Plan RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on Park Site "F" in the Crowne Hill Development. 3.2 Approve a name to be recommended to the Board of Directors for Park Site "F" in the Crowne Hill Development. R:CSClminutes/040802 5 Via overhead aerials, Development Services Administrator McCarthy presented the staff report (of record), highlighting the location of Park Sites A and F in the Crowne Hill Development; noted that construction began on Park Site F last Monday (April 11) and was expected to be dedicated to the City in the fall; relayed the conceptual master plan which included age appropriate play area, a half-court basketball court, a picnic shelter, restroom, parking lot, benches, tables, walkways, and an open turf area; and requested the Community Services Commission for input regarding recommendations for the Board of Directors for a name for this park site, advising that two recommendations have been forwarded to the Commission for consideration, as follows: 1) Crowne Hill Park, and 2) Vineyard Park, noting that the Commission could consider these names as well as others for this park site. For Commissioner Edwards, Development Services Administrator McCarthy relayed that there would be additional park sites within this development which would be private and owned by the HOA; provided additional information regarding the surrounding development; and confirmed that the parks in this development had not yet been named. MOTION: Commissioner Meyler moved to recommend to the Board of Directors the name of Crowne Hill Park for Park Site F in the Crowne Hill development. The motion was seconded by Commissioner Yorke and voice vote reflected approval with the exception Commissioner Hogan who was absent. For Chairman Henz, Director of Community Services Parker relayed that the Master Plan for Park Site F in the Crowne Hill Development was approved by the Commission approximately 2.5 years ago; and for informational purposes, relayed that staff was currently in negotiations with the School District to utilize the grass/turf area at the school site via a Joint Use Agreement. COMMUNITY SERVICES DIRECTOR'S REPORT A. With respect to the recent California Parks and Recreation Society (CPRS) Annual Conference which was held in los Angeles this year, Director of Community Services Parker relayed that the City had been the recipient of an Award of Excellence (1"1 Place State Award) for the SMART Program video, and two Awards of Achievement (2nd Place State awards) for the City's marketing campaign (Tem E. Cula Duck), as well as for the maintenance of the Old Town Streetscape. COMMISSIONER REPORTS A. Per his attendance at the CPRS Conference, Commissioner Edwards noted that his opinion was raised to an even higher level regarding the quality of staff the City of Temecula has onboard; and relayed that the Conference had been informative and educational. B. With respect to the Teen Council Updates, for Chairman Henz, Deputy Director of Community Services Ruse relayed that the teens may provide an update at the May 13, 2002 meeting. R:CSClminutesl040802 6 C. Referencing an article in the newspaper, Chairman Henz relayed that Ms. Mary Williams had noted her pleasure with the newly expanded Senior Center, as well as her displeasure regarding the seniors being restricted from eating snacks in the new room. In response, Director of Community Services Parker advised that after hearing Ms. Williams comments (which was 3-4 weeks ago) this issue had been addressed, noting that coffee and doughnuts were now permitted in the new area; and relayed that staff had been surprised that the article was printed in the newspaper at this point in time; and confirmed that he would update the Commission regarding Ms. Williams opinions regarding the center. D. For Chairman Henz, Director of Community Services Parker noted that a future dog park had been listed in the CIP, but was recently removed from the upcoming year's CIP, advising that if the Commissioners had specific areas recommended for a dog park, staff would take these recommendations under consideration, noting that the original proposed location was deemed not feasible due to the proximity to the library site; and clarified that the location of the park was the difficulty with this particular issue. ADJOURNMENT At 7:12 P.M. Chairman Henz formally adjourned this meeting to Mav 13. 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Henz, Chain / ~~ Herman D. Parker, Director of Community Services R:CSC/minutes/040802 7