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HomeMy WebLinkAbout061002 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JUNE 10, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, June 10, 2002 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hogan. ROLL CALL Present: Commissioners Edwards, Hogan, Yorke, and Chairman Henz. Absent: Commissioner Meyler. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Hansen, and Minute Clerk Savage. PUBLIC COMMENTS No comments. DIVISION REPORTS Development Services Administrator McCarthv provided an overview of the proiects in process. as follows: . The Chaparral Pool Grand Opening Ceremony was held on Thursday, May 30th, and while there were still a few minor items that the contractor would be addressing in the coming weeks, it would not prevent use of the facility. . The tenant improvements for the Children's Museum Project have been re- submitted and are in the review process, and at week's end staff would meet with the architect to discuss these particular improvements. Commissioner Yorke relayed that the Chaparral Pool Grand Opening Ceremony had been fantastic. Recreation Superintendent Pelletier relaved an update reaardina recreational activities in the Citv of Temecula. as follows: . The Summer/Fall Guide to leisure Activities Brochure was distributed to Temecula residents on June 1, 2002, to 25,916 homes. . The Summer Program officially begins on Monday, June 17, 2002, with the learn to Swim Program and the Summer Day Camp Program, the Summer Months Activities and Recreation in Temecula (SMART) Program would begin on June 24, 2002, and that this program has expanded to include seven park sites, as well as weekly excursions. . Staff was in the process of completing the plans for the 4th of July Celebration. For Commissioner Yorke, Recreation Superintendent Pelletier confirmed that there would be a Mobile Art Program which would travel to all the park sites; and for Commissioner Hogan, noted that there were typically 73 entries in the 4th of July Parade. Chairman Henz thanked staff for the 4th of July themed T-shirts. Director of Community Services Parker relayed that Maintenance Superintendent Harrington was absent from tonight's meeting due to the recent birth of his son who was born weighing 10 pounds, and six ounces; and additionally noted that Deputy Director of Community Services Ruse would provide an update with respect to the Library Project, relaying kudos to her for her assiduous efforts regarding the Library Grant process. Via overheads. Deputv Director of Communitv Services Ruse provided an overview of the Librarv Proiecl. notina the followina: . That one of the major components of this application was a Cooperative Use Agreement with the School District, which provides applicants top priority in consideration for the grant funds. . That Temecula's grant application was for approximately $8.5 million. . That the main component of the Cooperative Use Agreement with the School District (which was derived from the Needs Assessment and discussions with the School District) was to provide a homework center/computer lab, and . That the project plan was modified to accommodate the provision of a 1,000 square foot homework center/computer lab which would accommodate 24 computers, and would have internet access as well as other programs; advised that one of the computers would be donated by the School District and would be set aside for career development; noted that there were additional modifications in the project plan to accommodate the provision of a Young Adult area; and advised that the School District as well as staff were thrilled with the new layout of the library. For Commissioner Edwards, Deputy Director of Community Services Ruse advised that while the Young Adult area would not be closed off (in order to allow monitoring), students would be able to speak in low voices in this portion of the library, and louder conversations could be held in the closed-off study rooms; for Commissioner Hogan, R:CSC/minutesl061 002 . 2 specified that the DVDs in the Young Adult section would be for checkout purposes, and not library listening; relayed that as part of the Cooperative Use Agreement with the County there was an Operation's Agreement, that the County was going to continue to operate the library, and that part of the County Policy was that they will not filter internet access, but there would be visual access to the computers which typically deters individuals from accessing inappropriate sites; for Commissioner Edwards, noted that the County's Policy does not include a determination as to what material is, and is not, appropriate regarding the internet, confirming that the Commission could relay input to the County regarding this issue; for Commissioner Yorke, confirmed that the computers in the homework center would be monitored by the School District staff during the hours that it was operated as a homework center; for Chairman Henz, relayed that it would be difficult to gauge the amount of hours that have been spent in preparation for the library grant process, advising that a team of people inclusive of various City staff members, and in particular Senior Management Analyst Adams partnered with herself, the architect, the grant writer, and the Needs Assessment Research firm have all contributed to this tremendous effort. Director of Community Services Parker advised that the Library Project was an estimated $14.5 million project, that the grant would potentially provide $8.5 million, that Deputy Director of Community Services Ruse and Senior Management Analyst Adams would be delivering the grant to Sacramento on Thursday, June 13th, and that he was confident regarding hopes that the City of Temecula would be receiving this granl. For Commissioner Yorke, Deputy Director of Community Services Ruse noted that although it has not yet been determined what date applicants would receive information as to whether they would be recipients of grant funding, it was anticipated that applicants would be notified by the end of this calendar year. COMMISSION CONSENT CALENDAR 1. Minutes of Mav 13. 2002 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of the May 13, 2002 Community Services Commission meeting. MOTION: Commissioner Edwards moved to approve the minutes, as written. The motion was seconded by Commissioner Hogan and voice vote reflected approval with the exception of Commissioner Meyler who was absenl. COMMISSION BUSINESS 2. Aauatic Schedule Summer 2002 RECOMMENDATION: 2.1 That the Community Services Commission approve the aquatic facility schedule of use at the Community Recreation Center Pool, the Temecula Elementary School Pool, and the Chaparral High School Pool. R:CSC/minutes/061oo2 3 Staff presented the staff report Presenting the staff report (as per agenda material), Director of Community Services Parker relayed that this item had been agendized at the request of Temecula Community Services District President Stone, noting that staff's recommendation was that the Community Services Commission approve the aquatic schedule for 2002; advised that this particular schedule has been in the planning process for approximately one year, expending the time to ensure that primarily the community's needs would be addressed, secondly, the needs of the City's high school competitive swim programs would be addressed, and thirdly, that the needs of the community's recreation swim programs would be addressed; relayed that there are currently two competitive recreational swim clubs in town, both of which have requested time in the City's aquatic facilities, advising that the Temecula Swim Club consisted of approximately 230 participants, and that Inland Gold Aquatics consisted of approximately 32 participants (based on the rosters staff last received); specified that the aquatic schedule which included availability for the swim clubs was, as follows: the Community Recreation Center (CRC) Pool was scheduled for the Temecula Swim Club on Monday, Tuesday, Thursday, and Friday for three hours each evening, the Chaparral High School Pool was scheduled for the Temecula Swim Club on Monday, and Wednesday for three hours each evening, the Temecula Elementary School (TES) Pool was scheduled for Inland Gold Aquatics on Monday, Wednesday, and Friday for two hours each evening, and the Chaparral High School Pool was scheduled for Inland Gold Aquatics on Tuesday, and Thursday for three hours each evening; and concluded that 12 hours of swim time per week were provided for Inland Gold Aquatics (the smaller program), and 19 hours of swim time per week were scheduled for the Temecula Swim Club (which was an approximate six times larger group). Via supplemental material, Recreation Superintendent Pelletier presented the full aquatic schedule for the CRC Pool, and the TES Pool which was color-coded to differentiate the various programs, maintenance, and set up times; and for Chairman Henz, confirmed that there were vacant hours from 2:00 P.M. - 4:15 P.M. at the TES Pool, noting that neither swim club had requested the use of the pool during this particular time. Continuing the presentation, Aquatics Supervisor Thurston specified the full aquatic schedule for the Chaparral High School Pool. For Commissioner Yorke, Recreation Superintendent Pelletier noted that while the TES Pool was open until 9:00 P.M. (in response to the request of Inland Gold Aquatics), typically the pools end swim time at 8:30 P.M. At this time the public was invited to comment The following individuals spoke as representatives of Inland Gold Aquatics Team: o Ms. Jana Clark Ms. Debbie Wise P.O. Box 2449 43483 Tylman Street o The above-mentioned individuals relayed the following comments regarding the 2002 aquatic schedule: R:CSC/minutesl061 002 4 . While acknowledging that the Temecula Swim Club was larger, disputed that the club had over 200 members, advising that the teams compete at a few of the same meets and that Temecula Valley Swim Club did not have as many participants competing as Inland Gold Aquatics had. . Provided information regarding confirming the number of members on each swim team. . Suggested that the aquatic schedule be revised, as follows: o That the Temecula Swim Club meet at Chaparral High School Pool from 5:30 P.M. to 8:30 P.M. on Tuesday and Thursday (which is currently scheduled for Inland Gold Aquatics), o That in exchange for the above forfeiture of swim time, that Inland Gold Aquatics meet at the CRC Pool Monday-Friday from 5:30 P.M. to 8:30 P.M. (which is currently scheduled for the Temecula Swim Club and other City programs), and o That if needed, Temecula Swim Club could additionally meet at the TES Pool for Monday, Wednesday, and Friday from 7:00 P.M. to 9:00 P.M. (which was currently scheduled for Inland Gold Aquatics.) . Advised that at TES the swimmers could not use the blocks which was an important part of practice. For Chairman Henz, Ms. Wise relayed that Inland Gold Aquatics needed 15 hours per week for swim time, including two to three hours of block practice time; for Commissioner Hogan, confirmed that Family Night Swimming was scheduled at Chaparral High School Pool on Fridays from 6:30 P.M. to 8:00 P.M.; and for Commissioner Edwards, specified that the TES Pool was an older facility with a pool depth of only four feet, and was 25 yards in length. The following individuals spoke as representatives of the Temecula Swim Club: o Mr. Mike Hoppe Mr. John Osborn Ms. Regina Breier Mr. Robert Norman 42685 Sage Road 32108 Camino Nunez 44801 longfellow Avenue 32199 Calle Avella o o o The above-mentioned individuals relayed the following comments regarding the 2002 aquatic schedule: . That the Temecula Swim Club supports the aquatic schedule for 2002. . Relayed hopes that the Temecula Swim Club would not be disadvantaged by attempting to work with staff regarding the pool schedule rather than going to political figures to gain support. . That the Temecula Swim Club supports the City-sponsored aquatic programs, commending staff for the variety of programs offered inclusive of competitive swimming. . That Temecula Swim Club supports high school athletics, aiding in the establishment of high school swim programs in the City while the establishment of such decreased the availability of pool time for the clubs. . That Temecula Swim Club has offered to share its swim time with the fledgling high school water polo program. . Relayed concern regarding swim clubs migrating to town offering services that are redundant in that these programs were currently available. R:CSC/minutes/061oo2 5 . Noted that many alternate cities have determined that there was only sufficient space in the city's pools to support one swim club. . While noting appreciation for the lap Swim Program the City of Temecula offered, additionally commended City staff for the excellent variety of City programs offered. . Provided information regarding avenues for checking the number of members on each swim team. . Recommended that the facilities be utilized to maximum capacity, specifically utilizing all available lanes. . That the Temecula Swim Club takes pride in the City of Temecula, as was reflected in the Club's name. . That the Temecula Swim Club has been in existence since 1994 in the City of Temecula. . That the Temecula Swim Club supported the City in the development of a new pool facility. . Thanked the City for the provision of the facilities, which have been utilized to host coordinated activities. . Provided additional information regarding the caliber of swimmers involved with the Temecula Swim Club. For Commissioner Yorke, Mr. Hoppe clarified that in response to Ms. Clark's statements regarding the number of swim members present at certain meets, that Temecula Swim Club had their own agenda, and did not necessarily attend all the same events as Inland Gold Aquatics, advising that Temecula Swim Club was a member of a separate summer swim league, noting his reluctance to discuss the number of members, relaying that at a School District meeting the other swim team filed a protest due to the disadvantages they felt they received because of the larger numbers associated with T emecula Swim Club. Commissioner Yorke emphasized the importance of the implementation of a "Save a Life" swim program, which would aim at teaching every child in the City how to swim. For Chairman Henz, Mr. Hoppe noted that while provisions for additional swim time would always be supported, that Temecula Swim Club supports the aquatic schedule for 2002, ergo supporting the alternate programs denoted on the schedule. In response to Commissioner Edwards, Aquatics Supervisor Thurston noted that typically there were between 30-50 participants involved in the lap Swim Program, advising that from 6:30 P.M. to 7:30 P.M. the public lap Swim Program would be held simultaneously with the swim team practice times at two facilities. With respect to the concept of combining the two clubs, for Commissioner Hogan, Mr. Hoppe relayed that the Inland Gold Aquatics was not interested in having the swim clubs work together, and was additionally opposed to sharing swim time. The Commission relaved c10sina comments While noting that competitive swimming was wonderful, Commissioner Yorke advised that the most vital element associated with swimming was teaching every child in Temecula how to swim, recommending that there be a "Save a Life," swim program of some type implemented. R:CSC/minutesl061oo2 6 Commissioner Hogan recommended that the focus on this issue be on the children and not the egos of the adults, recommending that the swim clubs work together to seek solutions, which would benefit the children. Elaborating on the restrictions associated with available swim times, Commissioner Edwards noted that staff has expended a plethora of effort in developing this aquatic schedule which provides access to the Chaparral High School Pool (the new facility) for both clubs; and relayed his support of staffs schedule. For the record, Chairman Henz read a letter (which was submitted to staff), written by Commissioner Meyler which expressed his comments regarding the 2002 aquatic schedule due to his inability to attend this particular meeting: noted his support of staffs aquatic schedule, relaying that (as per his calculations) Inland Gold Aquatic Club had .375 hours per week, per club member, of swim time, while Temecula Swim Club had only .084 hours per week, per member, the difference being that Inland Gold Aquatics members had 6.7 times as much usage per member; and noted his support of staffs recommendations. Chairman Henz reiterated that the primary function of the City's swim facilities was to schedule pool times for City programs; relayed that he was pleased that there was additional swim time available to be utilized by the swim clubs; noted that there were still 12 hours of pool time available at Temecula Elementary School Pool; opined that staff did excellent work with respect to the 2002 aquatic schedule; and advised that if swimmers were serious about competing, they would not only be participating in swimming at a City pool facility. MOTION: Commissioner Hogan moved to approve staffs recommendation. The motion was seconded by Commissioner Yorke and voice vote reflected approval with the exception Commissioner Meyler who was absenl. *'It"'** MOTION: Commissioner Hogan moved to revise the order of the agenda, specifically that Item No. 4 be considered prior to Item No. 3 for the convenience of the teens who would be providing a presentation regarding Item NO.4. The motion was seconded by Commissioner Yorke and voice vote reflected approval with the exception of Commissioner Meyler who was absenl. **'It** 3. Namina of Vail Ranch Park Sites A. B. and C RECOMMENDATION: 3.1 That the Community Services Commission approve the names to be recommended to the Board of Directors for Vail Ranch Park Sites A, B, and C located in the Vail Ranch community. It is noted that this item was considered out of order after consideration of Item No.4; see page 10. R:CSC/minutesl061oo2 7 4. Teen Council Update RECOMMENDATION: 4.1 That the Community Services Commission receive and file an update regarding the Teen Program. Noting that the Teen Council members would provide a PowerPoint presentation, Recreation Superintendent Pelletier introduced Teen Council President, Miss Melissa Hill, and Vice President, Miss Krystle Gudvangen. Miss Hill and Miss Gudvangen presented a PowerPoint presentation, highlighting the following aspects of the Teen Council: . Membership o Noting the recent increase - adding ten new members for a total of 30 . Community Service hours . Past Events held since January of 2002 o PowerPoint presentation to the City Council o Scheduled a "Get Cultured" event whereby specific countries were explored via experiencing food, games, and activities from that culture o Volunteered service in February at the High Hopes Valentine's Dance which was an activity program for young adults with special needs o Volunteered service on Saturdays at the Sterling Senior Center where the youth interacted with the seniors and served ice cream o February Friday Hip Hop classes o Involved in the development meetings for the Library Project, providing input o Jungle Boogie Dance at the Skate Park o Attended the Teen Summit Conference held in lakewood, California, which was educational . Upcoming Summer Events o Three August Band Jams o Two Summer Dances o Summer Pool Parties with DJ entertainment o "On the Beach" excursions to be held in June, July, and August on Wednesdays o Adoption of a City trail which would entail responsibilities such as removing litter and debris, and planting new trees . Activities in Process o The teen room was being redecorated o Efforts were being expended regarding the development of a Teen Council website which was expected to be up and running in a few months. . Thanked the Commission for the opportunity to share the Teen Council's new developments and,progress Senior Planner Hogan commended Miss Hill and Miss Gudvangen for the excellent PowerPoint presentation. In response to Hogan's queries, Miss Hill relayed that the lakewood Conference was solely open for Teen Councilmembers from the southern California area; with respect to R:CSC/minutes/061oo2 8 the special seminars heard at the conference, relayed that the Councilmembers who had attended the conference reported back to the Council, additionally noting that the Council was considering holding seminars with similar topics (i.e., Anger Management) in the community. Commissioner Yorke noted her pleasure with the efforts regarding developing a website, advising that this site may serve to increase the Council's membership. For Commissioner Yorke, Miss Hill noted that she would present to the Teen Council at the next meeting the concept of having a weight room available for teens in order to gain input. In response to Commissioner Edwards' queries regarding the Conference, Miss Hill noted that the issues that Temecula teens deal with were insignificant compared to the more serious problems in other cities (i.e., violence, gang activities); and for Commissioner Edwards, relayed that the Band Jams would be held in the amphitheater at the CRC. For informational purposes, Commissioner Edwards noted that if there was interest in holding a community seminar addressing one of the topics discussed at the Conference, it was likely that there would be support for this type of activity. For Commissioner Hogan, Miss Hill advised that the recent growth in membership was due to event participation and the existing members inviting their friends to join. In response to Chairman Henz' queries regarding teens complaining about the lack of teen activities in the City of Temecula, Miss Theresa Singsong noted the many teen activities held at the CRC. For Commissioner Yorke, Miss Hill confirmed that activities would most likely be more successful if additional advertising was conducted, advising that some schools only allow flyers to be placed in the office, a place that most students do not frequent; for Commissioner Senior Planner Hogan, noted that the School District has also restricted the use of the public address system for announcement of the teen's activities, additionally relaying that most of the popular teen music radio stations were not locally based; and for Chairman Henz, relayed that the Teen Pool Party would be held at the CRC. Chairman Henz noted appreciation for the Teen Council's adoption of a portion of the City's trails (noting that he served on the Trails Master Plan Development Committee), Miss Gudvangen confirming that it would be a half-mile section. It was noted that the Commission received and filed this report. R:CSC/minutes/061oo2 9 At this time the Commission considered Item NO.3. 3. Namina of Vail Ranch Park Sites A. B. and C RECOMMENDATION: 3.1 That the Community Services Commission approve the names to be recommended to the Board of Directors for Vail Ranch Park Sites, A, B, and C located in the Vail Ranch community. Director of Community Services Parker provided an overview of the staff report (of record), noting that these three particular parks were annexed into the City with the annexation of Vail Ranch, and had not yet been named: relayed that staff solicited recommendations for names for the parks from the community, noting the following recommended names based on the public's input: for Park Site A: Vail Ranch Park or Walter Vail Park; for Park Site B: Nighthawk Park or Pablo Apis Park; and for Park Site C: Erie Stanley Gardner Park or Palomar Park. At the request of Director of Community Services Parker, Ms. Charolette Fox, representing the Historical Society, relayed that Pablos Apis was an educated Indian who owned property in this community and was a successful rancher/farmer. AMENDED MOTION: Commissioner Yorke moved to recommend to the Board of Directors the following names for Vail Ranch Park Sites A, B, and C: Park Site A: Vail Ranch Park; Park Site B: Pablo Apis Park; and Park Site C: Erie Stanley Gardner Park. The motion was seconded for discussion purposes by Commissioner Edwards. . (Ultimately this motion was amended.) Commissioner Edwards noted a desire to save the name Erie Stanley Gardner for the naming of a larger or more remote park site, recommending the following names: Park Site A: Vail Ranch Park; Park Site B: Nighthawk Park; and Park Site C: Pablo Apis Park. FINAL MOTION: Amending her previOUS motion, Commissioner Yorke moved to recommend to the Board of Directors the following names for Vail Ranch Park Sites A, B, and C: Park Site A: Vail Ranch Park; Park Site B: Nighthawk Park; and Park Site C: Pablo Apis Park. The motion was seconded by Commissioner Hogan and voice vote reflected approval with the exception Commissioner Meyler who was absent. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker commended Recreation Superintendent Pelletier and her staff for their diligent efforts regarding the summer programs and activities, as well as the development and distribution of the Recreational Brochure. COMMISSIONER REPORTS A. Commenting on the excellent facility, Commissioner Yorke commended staff for efforts regarding the Chaparral Pool Project, reiterating her desire that the City implement a "Save a Life" program. R:CSC/minutesl061oo2 10 B. Commissioner Edwards thanked the individuals who attended the Community Services meeting to provide their input. C. Commending staff, Commissioner Edwards opined that the new Recreational Brochure was wonderful. D. Relaying kudos, Chairman Henz commended Development Services Administrator McCarthy regarding her efforts with respect to the Chaparral Pool Project, Recreation Superintendent Pelletier regarding her efforts with respect the Recreational Brochure and the summer programs, and Deputy Director of Community Services Ruse for her efforts regarding the library grant, and Director of Community Services Parker; and relayed congratulations to Maintenance Superintendent Harrington and his wife regarding the birth of their 10 lb. son. ADJOURNMENT At 7:38 P.M. Chairman Henz formally adjourned this meeting to Julv 8. 2002 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. of Community Services R:CSC/minutes/061 002 11