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HomeMy WebLinkAbout110402 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 4, 2002 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, November 4,2002, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Meyler. ROLL CALL Present: Commissioners Hogan, Meyler, Yorke, Vice Chairman Edwards and Chairman Henz. Absent: None. Also Present: Director of Community Services Parker, Development Services Administrator McCarthy Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Management Analyst Smith, Museum Services Manager Allen Recreation Coordinator Willcox, Senior Recreation Leader Gaier, Administrative Secretary Zigler, and Minute Clerk Hansen. Minute Clerk Ross PRESENTATIONS Plaque of Recoqnition - Recreation Coordinator. Mr. James Willcox Chairman Henz presented a plaque of recognition to Mr. Willcox in recognition of his continued leadership, quality of customer service and team spirit. Plaque of Recoqnition - Summer Dav Camo Recreation Leader. Mr. Geoffrev Gaier Chairman Henz presented a plaque of recognition to Mr. Gaier in recognition of his leadership in the well-organized, well-attended and complaint free SMART Program 2002. PUBLIC COMMENTS No comments. DIVISION REPORTS Recreation Suoerintendent Pelletier orovided an uodate on the recreational activities in the City. notina the followina: · Harvest/Halloween Event held at Margarita Community Park on October 26 - the event was well attended and a special thanks went to those that helped with the judging. · Erle Standing Gardner Mystery Weekend - the event held this past weekend was a tremendous success. . Calendar of events for December: o Treelighting Ceremony at the Duck Pond - December 5 o Holiday Lights and Festive Sights Bus Tours - December 11 and December 15 o Winter Wonderland & Breakfast with Santa - December 7 o Electric Light Parade - December 13 o Holiday Lights Judging - December 2 · Invitations have been sent to the Commission regarding the Holiday Lights Judging to be held on Monday, December 2, noting that several responses from the Commission have already been received. · The next Leisure Activities brochure will be out in late December. · High Country Magazine - a publication brought back to life. Commissioner Yorke thanked staff for the experience of judging the costume and screaming contest. In response to Commissioner Meyler's inquiry regarding Bill Harker's involvement in the High Country Magazine, Superintendent Pelletier indicated that Mr. Harker was part of a whole team that brought about the reinvention of the magazine. Replying to Commissioner Edwards question regarding an evening vs. day Harvest Festival, Superintendent Pelletier replied that staff had received positive comments about both. Commissioner Henz inquired about the attendance at the Earle Stanley Gardner Mystery Weekend and Superintendent Pelletier informed him that over 215 people attended, leaving standing room only. For Commissioner Henz, Superintendent Pelletier confirmed that the High Country magazine was being published by the City - that it was actually a joint effort between the City of T emecula and the Friends of the Museum. Director of Community Services Parker further informed the Commission that a big thanks goes to Museum Director Wendell Ott, Fred Lamb Design (Fred Lamb donated his time, money, and effort.), and Phil Bregandy who played an important role in supplying the history about the valley. Director of Community Services Parker indicated that the goal of this endeavor is to publish the magazine biannually. In response to Commissioner Yorke's request for walking tour maps of Old Town, staff indicated that these maps could be picked up at the Museum or at City Hall. Develooment Services Suoerintendent McCarthv orovided a brief overview of the various oroiects in orocess. as follows: . Make a difference Day - Saturday, October 26 o A total of 117 volunteers of all ages were involved at the two sites - 75 volunteers at the TCC and 42 helped with the cleanup on 79 South. o Radio Station KOLA provided lunch, music, giveaways and a chance to win $10,000. o WRCOG provided advertising for the event as well as gloves, T- shirts and pick sticks for the volunteers. o Recognition went to Ms. Bustin and Ms. Smith for all their efforts in making this event extremely successful. · Household Hazardous Waste Roundup and Community Cleanup was also held on October 26 at Temecula Valley High School. One hundred and fifteen tons of solid waste was collected which was 26 more tons than collected at the same event the previous Spring. · Crowne Hill Park - The grant deed for the park will be going to the City Council for approval on November 12. After acceptance, the construction fence will be removed and the park will be open to the public. As soon as a date is confirmed, a ribbon cutting will be scheduled later this month. . Sports Complex - A conceptual master plan for the Sports Complex will be going to the Board of Directors for their approval on November 26. Maintenance Suoerintendent Harrinaton orovided a brief overview of various oroiects that were comoleted bv the Maintenance Division since the Commission last met. relavina the followina: . Worked closely with a local Boy Scout Troup to remove old split rail fencing around the and replaced it with new plastic split rail fencing. . The missing directional signs throughout the were replaced. bike trail · Assisted with the preparation and setup of the Halloween/Harvest Fair. · Steam cleaned the carpets throughout the Mary Phillips Senior Center. . Responded to a water leak at the Temecula wedding chapel. · Refinished gymnasium floor at Community Recreation Center. In response to Commissioner Yorke's concerns regarding the danger of children playing in the detention facility area of the Community Recreation Center/park, Director of Community Services Parker indicated that the area had been cleaned out two years ago with special permits being obtained from the State of California and the Army Corps of Engineers, the area had been fenced to prevent activity in the area, the area is included in the Capital Improvement Program so that when funds are made available the area will be turned into a passage park. Superintendent Harrington further added that the area has been posted and requested that the Commission contact the police if any activity was noted in the area. Regarding the condition of the sculptor at the Duck Pond, Maintenance Superintendent Harrington indicated for Chairman Henz that the sculptor was doing well, however, the area around it was getting trampled by the water fowl. CONSENT CALENDAR 1. Aooroval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the October 14, 2002, meeting. MOTION: Commissioner Hogan moved to approve the minutes, as written. The motion was seconded by Commisioner Meyler and voice voice reflected unanimous approval. COMMISSION BUSINESS 2. Imaaination Workshoo - Temecula Children's Museum RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report updating the Commission on the Children's Museum Project. Director of Community Services Parker provided the Commission with a brief update on the progress of the Children's Museum Project indicating that an April 2002 opening was anticipated. In response to Commisioner Henz' concerns about quality control, Director of Community Services Parker relayed that most exhibits were designed specifically for children to handle. It is noted that the Commission received and filed this presentation. 3. Community Recreation Center Gymnasium Floor Maintenance Proaram 3.1 That the Community Services Commission receive and file the report on the Community Recreation Center Gymnasium Floor Maintenance Program. Maintenance Superintendent Harrington presented the staff report and slide presentation highlighting the importance of such a program and the advantages of having a well-trained in-house staff to perform the gymnasium floor maintenance. In response to Commissioner Yorke's inquiry about other floor types that have the same life expectancy but require less maintenance, Director of Community Services Parker indicated that staff would be investigating other flooring materials and that there may be opportunities to use other materials depending upon the configuration and use of the rooms. Maintenance Superintendent Harrington confirmed for Commissioner Meyler that because of the previous need to resand the floor some of the floor's life has probably been lost, and that is why staff is performing such a methodical program for maintaining the floor. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker reported to the Commission on the following: . Thanked Superintendent Pelletier's staff for the great Halloween/Harvest Fair. . Reminded the Commission that the City had received a $300,000 grant from the State for the Children's Museum, with further announcements due in December. COMMISSIONER REPORTS Commissioner Yorke reiterated her enjoyment in judging the Halloween costume contest. Commissioner Hogan thanked staff for asking her to judge the Halloween contests again this year. Commissioner Edwards commended staff for the Halloween/Harvest Fair as well as expressed his appreciation for the Maintenance staffs care of the giymnasium floor. ADJOURNMENT At 6:56 P.M. Chairman Henz formally adjourned this meeting to December 9, 2002, at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. / ~--- ~~~ Herman D. Parker, Director of Community Services