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HomeMy WebLinkAbout031003 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MARCH 10,2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, March 10, 2003, in the City Council Chambers ofTemecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Yorke. ROLL CALL Present: Commissioners Henz, Meyler, Yorke, Vice Chairman Hogan and Chairman Edwards. Absent: None. Also Present: Director of Community Services Parker Deputy Director of Community Services Ruse Development Services Administrator McCarthy Recreation Superintendent Pelletier Maintenance Superintendent Harrington Museum Manager Allen Administrative Secretary Zigler Minute Clerk Ross DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were completed bv the Maintenance Division since the Commission last met. relavina the followina: · That new window shades were installed in the meeting rooms at the Mary Phillips Senior Center. · That the CRC multi-purpose room hallway was painted. · That roof leaks were repaired at various City facilities that included City Hall, the CRC, the Temecula Community Center, and the Mary Phillips Senior Center. · That sports-field renovation was completed at Rancho California Sports Park, Temeku Hills Park, and Paloma del Sol Park in preparation for the Little League opening day that was last weekend. . That field repairs were completed at various joint-use school sites including Vail Ranch Middle School, Paloma Elementary School, Pauba Valley Elementary School, James L. Day Middle School, Temecula Elementary School and Temecula Middle School. · That 22 security light lenses were replaced at Crowne Hill Park that were damaged by vandals. In response to Chairman Edwards query regarding the joint-use agreement with the school district regarding maintenance of the fields, Maintenance Superintendent Harrington advised that staff completed renovations on the school fields and will periodically check the fields throughout the year to ensure safe conditions. Director of Community Services Parker added that the School District requested additional financial support from the City in terms of field maintenance and the City agreed to provide support; however, the City is not providing the exact dollar amount that they requested Director of Community Services Parker advised that this is the first year that the City has prepared and renovated the infields of all the facilities before the beginning of Little League season. By completing a one-time prep before the beginning of the season, it is hoped that it will make a difference in the necessity and frequency of maintaining the fields. As improvement in the field conditions was immediately noticeable to Chairman Edwards, he commented that the renovation of the school fields made a big difference in the their appearance. Recreation Superintendent Pelletier provided an update on the recreational activities in the City. notina the followina: · That on March 5, 2003, the annual volunteer recognition event took place with over 150 dedicated volunteers in attendance. · That on February 22, 2003, the annual Father/Daughter Date Night was held with 170 participants. The event was so well attended that it was decided that more than one of these events would be held annually. · That on March 1, 2003, a Mother/Son Date Night was held that also proved to be a very special event. R: CSC/minutes/031003 2 . That on April 19, 2003, Saturday, at 10 a.m., the annual "Spring Egg Hunt" will be held at four parks: Rancho California Sports Park, Temeku Hills Park, Paloma Del Sol Park, and Rotary Park. . That work on the spring brochure is already in progress and is scheduled for distribution in late May. . That preparations are continuing for the 4th of July Celebration which will include the morning parade, vendor fair, live entertainment, game booths, and fireworks show. Commissioner Hogan stated that she was recently in San Jose because a major company is relocating to Ontario. When many of the employees expressed a desire to relocate to the Temecula area, she distributed the information that she had available; and the employees "really loved the brochure." Commissioner Hogan queried the possibility of providing brochures in relocation packages as an excellent marketing tool. In response to Commissioner Hogan's and Chairman Edward's inquiries, staff provided the following information: · That the number of postal routes is used to gauge the number of . brochures that are printed; and as developments/postal routes increase, the number of printed brochures increases. · That a supply of brochures is distributed to each of the City's facilities. · That when the brochure was first printed, about 10 to 12 years ago, the City printed approximately 12,000 to 15,000 copies. The number of brochures has grown to between 24,000 and 25,000. · That with each printing cycle, the number of brochures reproduced increases by approximately 4,000. · That the size of the brochure has increased from 18 to 34 pages, the cost has increased about $10,000 per issue, and is currently approximately $35,000 per issue. · That although other options are available, the quality of the brochure has remained the same because it has been proven to be something that citizens keep for future reference. · That the brochure is a very valuable marketing tool generating between $400,000 and $500,000 in revenue per year. · That the brochure is made available on the City's website at the same time it is distributed to the public. R: CSC/minutesl031003 3 . That staff is willing to work with groups or commercial entities in town if there is a request for a supply of brochures (in quantities of 1,000) at the time the brochure is being printed; however, once the brochure is printed, the cost rises substantially. Deputv Communitv Services Director Ruse provided a brief report on the proaress of the Citv's application for the Librarv Grant. hiahliahtina the followina: . That after the disappointment in December when the City's library grant application was not funded in the first cycle, the Office of Library Construction Staff made themselves available to any city that wanted to go over their ratings in order to improve their chances for funding in the second cycle. . That the City of Temecula staff took advantage of the opportunity of the review by conducting two conference calls with Office of Library Construction Staff which provided insight into improving and enhancing the City's application and documentation (Le., an assessment plan, a service building program, etc.). · That the Library Construction Staff expressed concern regarding the joint-use agreement with the school district and staff addressed those issues by amending the joint-use agreement with the cooperation of the school district. The amended joint-use agreement was presented to the Board of Trustees on March 4, 2003, and approved unanimously. On March 18,2003, the amended joint-use agreement and the grant application will be presented to the Board of Supervisors; and the grant application will also be presented to the City Council for their final approval and the adoption of a required resolution. · That the completed, revised application will be hand delivered by City of Temecula staff to the Office of Library Construction in Sacramento on March 27, 2003 (a day earlier than the due date of March 28, 2003). · That based on prior experience, staff anticipates hearing from the State sometime in September or October of this year. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: R: CSC/minutes/031003 4 1.1 That the Community Services Commission approve the minutes of the February 10, 2003, meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Meyler, and voice vote reflected unanimous approval. . COMMISSION BUSINESS 2. Namina of City Parks RECOMMENDATION: 2.1 That the Community Services Commission approve names for Park Site A, a 4.5-acre park in the Crowne Hill Development and a 3.15-acre park in the Serena Hills Development. Development Services Administrator McCarthy presented the staff report, as written, and requested that the Community Services Commission approve names for the above-mentioned parks. Director of Community Services Parker advised the Commission that the list of future park names that is included in the commission packet is the result of a new campaign circulated throughout the community for the purpose of soliciting names for new parks within the City. The campaign was advertised in local papers, the City's website, and through flyers. Staff is presenting the list to the Commission for its review and consideration. After a brief discussion by the Community Services Commission, the following motions were made: MOTION: Commissioner Meyler made a motion to name Park Site A in the Crowne Hill Development as Pauba Ridge Park. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval. MOTION: Commissioner Henz made a motion to name the 3.5-acre site in Serena Hills Development as Serena Hills Park. The motion was seconded by Comissioner Yorke and voice vote reflected unanimous approval. 3. Imaaination Workshop - Temecula Children's Museum RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report updating the Commission on the Children's Museum project. R: CSC/minutes/031003 5 Via overheads, Development Services Administrator McCarthy and Museum Manager Allen jointly presented a brief update on the progress of the Children's Museum. In response to Commissioner Yorke's query regarding a possible train exhibit, Director of Community Services Parker advised that dialog had been conducted with the gentleman regarding a Lionel train exhibit in the Children's Museum, as well as with City Manager's Office and some of the City's Council representatives. At the present time, it was determined that because the facility has been completely designed, it would be prudent to wait for the completion of the Children's Museum in order to determine if adequate space was available to augment the museum with a train exhibit. Chairman Edwards commented that a good train display could take up all the available space; however, it is something to be considered for the future as it could serve to enhance the museum. At the request of Commissioner Henz, Development Services Administrator McCarthy provided an update on the progress of the retaining wall at the Children's Museum, as follows: . That the contract has been awarded to 2H Construction. · That work was begun 1-1/2 weeks ago at the site. · That flooring has been removed on both sides (east and west). · That insulation is being removed underneath the flooring. · That shoring for the roofing is underway which is necessary to complete the concrete on the east wall. · That completion of the retaining wall is expected within five (5) to six (6) weeks. In response to Commissioner Henz's query, Director of Community Services Parker advised that all the funds necessary to complete the Children's Museum were available. In response to Commissioner Hogan's inquiry regarding souvenirs available for purchase at the Museum, staff indicated the following: · That a section of the museum off Main Street would include a gift shop; and it would stock tie-in merchandise. · That special exhibits are planned with docents assisting children in making items which they can take home. R: CSC/minutes/031003 6 . That at the present time, a museum logo is being copyrighted expanding the possibilities for merchandizing souvenirs and gifts. Chairman Edwards opined that the special activities would encourage return visits to the museum every few weeks; and he supported taking the lead in developing interaction between seniors and children as a trend of the future. Chairman Edwards and Commissioner Henz thanked staff for all the hard work, effort and research that they have invested in the museum project. The Community Services Commission received and filed the report updating the Commission on the Children's Museum project. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker advised the Commission that the City Council meeting had been rescheduled from tomorrow night to March 18, 2003. COMMISSION REPORTS Commissioner Yorke commented that she was very impressed with staffs presentation this evening. Chairman Edwards, again, thanked staff for all of their hard work. ADJOURNMENT At 6:59 p.m. Chairman Edwards formally adjourned this meeting to ADril14. 2003. at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. ()~ Thomas W. Edwards, Chair .-- 1L-~ Herman D. Parker. Director of Community Services R: CSC/minutesl031003 7