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HomeMy WebLinkAbout081103 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION AUGUST 11, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, August 11, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the Flag salute. ROLL CALL Present: Commissioners Henz, Hogan, Meyler* and Chairman Edwards. * Commissioner Meyler arrived at 6:45 p.m. PRESENTATION Plaaue of Appreciation - Pat Comerchero - Citv of Temecula Webmaster Chairman Edwards presented Webmaster Comerchero with a Plaque of Appreciation for her tremendous assistance to the Community Services Commission and the Community Services Department. PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrinaton provided a brief overview of various items the Maintenance Division has addressed since the Commission last met. notina the followina: · That the Rancho California Sports Park Americans with Disabilities Act capitol improvement project that consisted of the addition of new R: CSC/minutes/08l103 ADA compliant walkways and viewing areas to baseball fields 3, 4, 5, 7, and 8 has been completed; the entire sports facility is now ADA compliant. · That a large antique printing press has been relocated from an offsite storage area to the Temecula Valley Museum in preparation for a new exhibit. · That the Community Recreation Center amphitheatre speakers have been painted and repaired including the installation of a new sound delay. · That all of the sports field and skate park lighting has been checked and lighting has been replaced on all the lamps that could be reached by staff; crane service has been scheduled for the taller poles and planned for this week for Pala Community Park, Paloma del Sol Park, Temecula Elementary School and Temecula Middle School. · That major service has been completed at the tennis courts at Temecula Valley High School including pressure washing the courts, checking and securing the netting, and removing small trash. Replying to Chairman Edwards' query, Maintenance Superintendent Harrington stated that there have only been minor incidences of vandalism at the tennis courts such as the smashing of some trashcans and damage to some of the light controls--nothing major. Recreation Superintendent Pelletier provided an update on the recreational activities in the Citv. as follows: · That the summer programs will wrap up in the next few weeks. . That staff is gearing up for the Fall and Winter. Commissioner Hogan commented that the number of programs that the City of Temecula has is amazing and phenomenal, and Recreation Superintendent Pelletier is to be commended for a well-organized program. Chairman Edwards commented that he had the pleasure of attending three or four of the Concerts in the Park as well as the "Movies in the Park" program; and, in particular, the "Movies in the Park" program was very well attended and he commends Administrative Secretary Zigler for her contribution. R: CSC/minutes/081103 2 Development Services Administrator McCarthv provided a brief overview of the various proiects in process. notina the followina: · That the vanilla shell improvements at the Children's Museum are progressing. That staff will be meeting with Sparks to ensure that everything is addressed prior to beginning the next phase of construction in September. . That staff has met with the developer of the City's trails master plan to begin the process for the Roripaugh Ranch and the Johnson Ranch trails master plan. The developer, KTUA, will provide scope of service and a cost proposal for staff to review in the next few weeks. In response to Commissioner Henz's inquiry, Development Services Administrator McCarthy advised that there would be a trails steering committee that would include KTUA. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1. That the Community Services Commission approve the minutes of the June 9, 2003, meeting. 1.2. That the Community Services Commission approve the minutes of the July 14, 20003, meeting. MOTION: Commissioner Henz moved to approve the Consent Calendar, as written. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval with the exception of Commissioner Meyler who was absent. COMMISSION BUSINESS 2. Community Recreation Center Swimmina Pool Pump System RECOMMENDATION: 2.1. That the Community Services Commission receive and file the Report on the Community Recreation Center Swimming Pool pump system. R: CSC/minutesl081103 3 Via the use of overheads, Maintenance Superintendent Harrington presented the staff report of record. Responding to Commissioner Hogan's query regarding the implementation of preventive procedures in order to avoid a repeat of the disaster, Maintenance Superintendent Harrington advised that two pro-active measures have been implemented, as follows: (1) that all the piping has been checked to ensure that it is braced firmly, and (2) a metering device is planned for installation in the pump pit; the device contains a master valve that will automatically shut off the water when moisture is detected. The Community Services Commission received and filed the report on the Community Recreation Center Swimming Pool pump system. 3. Conceptual Community Services Department Loao RECOMMENDATION: 3.1. That the Community Services Commission approve the Community Services Department logo in its substantial form, for use on TCSD promotional and marketing materials and the new mobile recreation vehicle. Via the use of an overhead of the proposed logo, Director of Community Services Parker presented the staff report of record. It was the consensus of the Commission that the logo was an excellent representation of the activities conducted by the Community Services Department of the City of Temecula. MOTION: Commissioner Hogan moved to approve the Community Services Department logo in its substantial form. The motion was seconded by Commissioner Henz and voice vote reflected unanimous approval with the exception of Commissioner Meyler who was absent. 4. Guide to Parks. Recreation Facilities and Trails RECOMMENDATION: 4.1. That the Community Services Commission receive and file this report regarding the City of Temecula Guide to Parks, Recreation Facilities and Trails. Administrative Secretary Zigler presented the staff report of record. As the printing was relatively small on the proposed trails map portion of the guide, Commissioner Hogan suggested that a larger version of the map be produced. Administrative Secretary Zigler advised that the brochure was designed to fit into a regular sized envelope in order to make it a valuable R: CSC/minutes/081103 4 marketing tool; however, in the next printing, staff could investigate enlarging the foldout map. Per Recreation Superintendent Pelletier, larger versions of the trails maps are available for a $5 charge. Members of the Commission agreed that the guide was an excellent marketing tool and Development Services Administrator McCarthy commended Administrative Secretary Zigler on turning the project into the vision that staff hoped it would be. Commissioner Meyler arrived at 6:45 p.m. The Community Services Commission received and filed the report on the Trails Master Plan. COMMUNITY SERVICES DIRECTOR'S REPORT Community Services Director Parker provided the following Department update: · That at tomorrow evening's City Council meeting, a new cable ordinance is being adopted that updates the City's cable communication ordinance. · That, also at tomorrow evening's City Council meeting, an amendment to the City's joint-use agreement for Chaparral Pool (already unanimously approved by the School Board) is being proposed for adoption that reduces the amount of time that the City uses the pool from seventeen weeks to thirteen weeks. The City has found that it really doesn't need the use of the pool during the month of May. Adoption of the amended agreement will result in a reduction in the amount of maintenance required and the amount that the School District will be paying back to the City for the construction of the pool. · That the Margarita Community Park joint-use agreement will be coming before the Commission within the next couple of months. In response to Commissioner Henz's inquiry regarding the renovation of the Temecula Elementary School Pool, Director of Community Services Parker advised that the renovations have not been moved up due to money constraints but can be reassessed every year during the CIP process. Responding to Commissioner Meyler's query regarding the new cable ordinance, Community Services Director Parker clarified that there would be no change in the supplier. R: CSC/minutes/081103 5 COMMISSIONER'S REPORTS Commissioner Hogan thanked staff for the opportunity to attend the recently held League of California Cities Seminar which was very interesting and informative. Commissioner Meyler concurred with Comissioner Hogan with regard to the recent seminar at the League of California Cities. In response to Commissioner Henz's inquiry regarding replacement of the roof on the Senior Center, Maintenance Superintendent Harrington advised that the re-roofing was in the budget this year and completion was scheduled by November 2003. Chairman Edwards thanked staff for all the great programs that have been run during the summer season. ADJOURNMENT At 6:55 p.m. Chairman Edwards formally adjourned the meeting to September 8, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Thomas W. Edwards, C ~~ c<f", ~ Herman D. Parker, Director of Community Services R: CSC/minutes/081103 6