Loading...
HomeMy WebLinkAbout090803 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 8, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:01 p.m., on Monday, September 8, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Meyler led the audience in the Flag salute. ROLL CALL Present: Commissioners Henz, Hogan, Meyler and Chairman Edwards. PRESENTATION Plaaues of Appreciation - Ryan Zigler and Senior Recreation Leader James Kelly On behalf of the Community Services Commission, Chairman Edwards presented Senior Recreation Leader Kelly with a plaque of recognition for his dedication, professionalism, and hard work involving all aspects of the Recreation Division Summer Months Activities and Recreation in Temecula (SMART) program. The Community Services Commission as well-recognized Ryan Zigler his for dedicated and noteworthy service to the City of Temecula. In recognition of last November's First Annual Erie Stanley Gardner Murder Mystery Weekend, Deputy Director Ruse announced that the California Parks and Recreation Society honored the City of Temecula with an award of excellence. In addition, she noted that the program was recently honored with a Helen Putnam certificate of Honorable Mention. In recognition of their participation in the successful first Annual Erie Stanley Gardner Murder Mystery Weekend, Ms. Ruse presented certificates of appreciation to Redevelopment Director Meyer, Museum Services Manager Ott, and Melody Brunsting of Melody's Ad Works. Director of Redevelopment Meyer relayed that the efforts were the results of hard work from many organizations. With regard to the 2003 Erie Stanley Gardner Murder Mystery Weekend, Melody Brunsting, of Melody's Ad Works, advised as follows: · That this year, events will begin with a new script from the Perry Mason Mysteries and will be reenacted at the Stampede in Old Town; R: CSC/minutesl090B03 · That a new element will be added entitled Around the Campfire with Uncle Erie, featuring Erie Stanley Gardner's nephew who is a cowboy poet and other cowboy poets Ken and Phee Graydon; that event will take place on November 1 and 2, at 10:00 a.m. PUBLIC COMMENTS No comments. CONSENT CALENDAR 1. Approval of Community Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the August 11, 2003 meeting. MOTION: Commission Henz moved to approve Consent Calendar Item No.1. Commissioner Hogan seconded the motion and voice vote reflected approval with the exception of Commissioner Meyler who abstained. DIVISION REPORTS Maintenance Superintendent Harrington and Recreation Superintendent Pelletier were not in attendance of this meeting. Development Services Administrator McCarthy gave a brief report, noting the following: · That the Children's Museum is progressing; that additional work will be completed on a sewer line under the building before 2H could finish the sub- flooring; · That staff met with KTUA regarding the scope of service for the Roripaugh Ranch and Johnson Ranch Trails Master Plan; that staff plans to bring this agreement forward to Council for approval on September 23, 2003. For Commissioner Hogan, Development Services Administrator McCarthy noted that mid-January is the tentative opening date of the Children's Museum. COMMISSION BUSINESS 2. Commission Volunteers Needed for Calendar Proiect RECOMMENDATION: 2.1 That the Community Services Commission select two (2) Commission members to be on a judging panel for a Children's Poster Contest. R: CSC/minutesl090B03 2 Management Analyst Smith presented a brief report, noting the following: · That the Community Services Department will be designing, printing, and distributing the 2004 Recycling and Litter Abatement Calendar and that Development Services Technician Bustin will be taking the lead on this project; · That information will be distributed to schools requesting posters with Litter Abatement and Recycling themes; that the posters are due back to the Community Services Department on October 17, 2003, at which time the judges will be contacted to evaluate the posters; · That staff will be requesting two volunteers from the Community Services Commission to serve on the judging panel and that staff will request to secure Ed Campos, General Manager of CR&R, and Museum Services Manager Maggie Allen, to serve as well. Commissioner Hogan and Commissioner Meyler volunteered as judges. MOTION: Commissioner Henz moved to appoint Commissioners Hogan and Meyler to serve as judges for the calendar project. Chairman Edwards seconded the motion and voice vote reflected unanimous approval. 3. Summer Proarams Overview RECOMMENDATION: 3.1 That the Community Services Commission receives and file a report on the summer programs. Recreation Services Manager Olsen, by way of Power Point, provided the Commission with a complete overview of the programs and special events that were offered May through September, relaying the following: · That Aquatic Supervisor Thurston had 35 staff members including Jeremy Jones, pool manager for three separate pools, Chaparral High School, Community Recreation Center (CRC), Temecula Elementary School (TES); that maiHn swim registration will be continuing for residents, and that this year the following classes were offered: o Adult lap swim o Learn to Swim Program o Public swim o Safety Courses -Lifeguard training, Title 22, Oxygen Administration, CPR, Automation External Defibrillator (AED) . Family Fun Nights - held at (CRC) . Water Aerobics . Scuba classes - 15 participants . Adult Learn to Swim Program R: CSC/minutesl090B03 3 . Private Swim Lessons for participants ages 10 years to adult. Aauatic facts: · That this year 3,904 children participated in the learn to swim program from May through September; · That the City served over 72,000 patrons in lap swim, public swim, water aerobics, and Family Fun Nights for the 2003 season; · That the City provided pool time for four (4) local swim teams with 340 swim members swimming each day - Temecula Valley High School, Chaparral High School, Temecula Valley Swim Club, and the Inland Gold Aquatic Swim Club. Recreation Services Manager Olsen commended Aquatic Supervisor Thurston on a great season. Leisure Classes and Sports Activities: That the Community Services Department contracted with Sky Hawk's Sports Camps, Taekwando Camp, an Orchestra Camp, and a Science Adventure Camp and had a total of 376 participants. Other classes offered . Music and Dance Classes . Bridge . Cake Decorating . Teen Financial Survival Ms. Olsen relayed that Recreation Supervisor Wilcox did an outstanding job with the sports leagues and tournaments that were offered in the summer and advised that the Labor Day Tournament included several teams from local areas as well as outside areas, which totaled 70 for both the sports leagues and tournaments. Ms. Olsen commended Recreation Coordinator Walker on an outstanding job, and advising that she oversaw Family Fun Nights and Excursions and noting that the Community Services Department had a very successful Family Fun Night Program with 70 participants for the ice cream social and 90 participants for the Hawaiian Luau. Commending Summer Day Camp Director Moramarco on an outstanding job with the Day Camp Program, Ms. Olsen did advise this year's program was one of the best the City has ever had, serving 550 children and that staff had provided leadership training for 14 junior campers. With regard to the Summer Sunset Film and concert series, Ms. Olsen commented on the success of these series; noting that the event provided great bands and activities for the 250-300 participants per event; that during the event, the Teen Council raised $500 through the refreshment sales; that great family films were offered; and that the SMART staff provided arts and crafts to the children prior to the showing. R: CSC/minutes/090B03 4 Noting that the SMART Program was another success. Ms. Olsen noted that the program served 7 parks providing two staff members per site, also providing a number of support staff overseeing the program, and providing an art cart, which roamed to different sites providing arts and crafts. Noting that Vail Ranch Park averaged 40 participants per day, other isolated parks such as parks were Long Canyon Creek Park, and Winchester Creek Park had lower attendance. Excursions . Knott's Berry Farm . Long Beach Aquarium . The San Diego Zoo Special Theme Davs . Day with the California Department of Fire . Day with the Home Town Buffet (Jell-O eating contest) In Closing, Recreation Services Manager Olsen noted that the City of Temecula Community Services Department continues to be guided by its departmental mission statement "to provide high quality parks and recreation facilities and services that the community can be proud of." For Chairman Edwards, Ms. Olsen stated that due to the fact that the CRC has a water slide, it is the most popular pool. For Commissioner Meyler, Ms. Olsen relayed that public swim will continue through the month of September, 1 :00 pm to 5:00 pm on weekends only and swim lessons will continue through the Fall-very limited hours at the CRC and Chaparral High School; the pools are not completely closed due to the fact that swim clubs and the joint use program with the school districts are in session and that for maintenance purposes, the pool will be closed in the month of December. For Commissioner Hogan, Ms. Olsen relayed that the art cart is a new vehicle, which is used for multi-purposes when it is not in use for the SMART program. The Community Services Commission received and filed this report. 4. Hiah Countrv Publication Overview RECOMMENDATION: 4.1 That the Community Services Commission receive and file a Report on the High Country publication. Museum Services Manager Ott presented a brief report regarding the High Country Magazine, noting the following: R: CSC/minutes/090B03 5 . That the basis for the publication is to invite authors to contribute manuscripts which are reviewed by an editor; that there will be no monetary remuneration that the author would be provided five (5) copies plus a one-year subscription; · That the costs of the magazine are based on direct printing costs, design expenses ($500 per issue) and editorial expenses ($500 per issue); and that the printing cost of the magazine will be $3,000 per issue; · That the magazine will be offered as a subscription, currently having 100 subscribers; · That the subscription offer will help the educational role of the Museum; · That the magazine may also be purchased over the counter at the Temecula Valley Museum, $6.95 per issue; · That currently the magazine may be found in Old Town at nine locations; . That having 160 subscribers would provide a break-even point for the magazine; · That the magazine will be introduced to the medical and dental community to have in the reception area; · That the magazine will be published twice a year. COMMUNITY SERVICES DIRECTOR'S REPORT Deputy Director of Community Services Ruse invited all the Commissioners to the commemoration event of 9/11 at the Temecula Duck Pond, on Thursday, September 11, 2003, to provide a reflective time for people to come and pay their respects and tribute to those who lost their lives. COMMISSIONER'S REPORTS Commissioner Hogan relayed that Wednesday will be the opening of the Film Festival in Temecula and extending an invitation to event, which will be held at the Tower Plaza. Ms. Hogan also noted that on Tuesday, September 9, 2003, the Temecula Valley Garden Club would be having a membership tea, extending an invitation, advising that the speaker will be on Irises. Commissioner Meyler reminded the Commission to click-on the City's website and cast their vote on the Veteran's War Memorial and advised that he would not be present at the next Community Services Commissioner Meeting. R: CSC/minutes/090B03 6 ADJOURNMENT At 6:53 p.m. Chairman Edwards formally adjourned the meeting to October 13, 2003, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. r M ~(.~ ;5L..~ Herman D. Parker, Director of Community Services R: CSC/minutes/090B03 7