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HomeMy WebLinkAbout100900 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 9, 2000 CALL TO ORDER . The City of Temecula Community Services Commission convened in a regular meeting at 7:00 P.M., on Monday, January 10, 2000 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Mr. Henry Miller. ROLL CALL Present: Commissioners Edwards, Henz, Nimeshein, and Vice Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, and Minute Clerk Hansen. PRESENTATIONS Plaaue of Recoanition to Communitv Services Commissioner Mr. Henrv Miller Relaying that Mr. Henry Miller had served on the Community Services Commission since 1992, that he had served as Chairman of the Commission for two years, and while noting his countless hours volunteering for numerous Community Service Events, Vice Chairman Meyler presented a plaque to Mr. Miller in recognition of his dedicated service to the City of Temecula. Mr. Miller thanked the Commission, and staff, for the opportunity to serve on the Commission, relaying that the experience had been an honor; expressed his love to his fellow Commissioners; and provided an overview of his new position on the Museum staff, additionally noting the need for improved signage at the Museum site. PUBLIC COMMENTS No comments. R:\CSCmlnutes\101199 DIVISION REPORTS Development Services Administrator McCarthv provided the followina update with respect to proiects in process: Relayed that the first Community Workshop for the Trails and Bikeways Master Plan was held on September 21, 2000, providing a brief overview; noted that the consultant was in the process of compiling the information received at this workshop; relayed that approximately 450 surveys have been received, noting that these results would also be compiled by the consultant; and advised that there would be a Subcommittee meeting held on October 23, 2000, and that the second Community Workshop would be held on Saturday, October 28th from 10:00 A.M. to Noon at the CRC. Noted that a Design Committee meeting had been held regarding the Chaparral Pool Project, relaying that no major modifications had been made; and advised that RJM Design Group was in the process of developing the plans and construction documents associated with this particular project. With respect to the Senior Center Expansion Project, relayed that the plans have been delivered to staff, noting that staff would be meeting with the developer at the end of October to express comments and suggested modifications, if any. Advised that the Library Master Plan had been approved by the Board at the September 26, 2000 meeting, relaying additional information regarding the Proposition No. 14 Bond funding issues. Commissioner Henz relayed that he was impressed with the Trails Community Workshop, noting that it was held in a very professional manner. Commissioner Edwards noted that it was likely that the data that was distributed prior to the Trails Community Workshop aided in facilitating the success of the workshop. For Commissioner Edwards, Development Services Administrator McCarthy confirmed that the contract for the Senior Expansion Project had been amended to include modifications to address the soil conditions at the site. Vice Chairman Meyler provided an overview of the discussions held during the Chaparral Pool Project meeting, relaying that construction could potentially begin on June 15,2000. Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were completed bv the Maintenance Division durina the month of September. relavina the followina: . New trash containers were installed at Rancho California Sports Park, Butterfield Stage Park, the Temecula Valley Museum, and the Temecula Wedding Chapel, noting the goal at a future point to install the new containers at all the park sites; and in response to Director of Community Services Director of Community Services Parker, noted that the new trash containers were constructed of concrete with the City logo design denoted on each container. 2 R:\CSCmlnutes\101199 . Split-rail fencing had been installed at the drainage culvert at the Duck Pond in order to restrict pedestrian access. . The restroom interiors were painted at Pala Community Park, Winchester Creek Park, and Kent Hindergardt Memorial Park. . The gazebo and drinking fountain were painted adjacent to the tot lot at Rancho California Sports Park. . The sound system was repaired at the CRC amphitheater. . Assistance was provided for the fall Rod Run Event in Old Town, and the Concert on the Green at the Duck Pond. . Vandal-resistant light fixtures were installed in the gazebos at Pala Community Park. Commissioner Edwards relayed that the Concert on the Green Event had been a success, noting that at the event he had noticed that the plastic lenses on most of the ground lighting was broken or missing. In response, Maintenance Superintendent Harrington advised that staff would address the issue. Commissioner Henz commended staff for the Concert on the Green Event, noting his pleasure in attending the event, which happened to be scheduled on his birthday. In response to Commissioner Nimeshein, Maintenance Superintendent Harrington relayed that with the new configuration at the Duck Pond there have been no incidents of children falling into the water. Recreation Superintendent Pelletier relaved the followina upcomina events and activities: . Noted the provIsion of the calendar (per agenda material), which denoted the upcoming events and activities for the next three-month period. . Relayed that the Halloween Spooktacular Event would be held on Friday, October 27th from 6:00-9:00 P.M. at the Roller Hockey Arena at Temecula Skate Park. . Advised that staff was beginning preparation for the Holiday Season Events, relaying that posters would be displayed throughout the City denoting the four major events, as follows: The Tree Lighting Ceremony and the Electric Light Parade which would be held on December 1s', the Holiday Lights and Festive Sights which was scheduled for December 13th_31st, and the Winter Wonderland Event which would be held on December 16th. . With respect to the Coloring Book Project, relayed that the coloring book was in the process of being drafted in final form, noting that the book would most likely be presented to the Commission in November for review and input. 3 R:\CSCmlnutes\101199 For Commissioner Nimeshein, Recreation Superintendent Pelletier provided additional information regarding the additional excursions, which would be part of the new recreational program (i.e., Disney on Ice excursion, Tall Ship excursion, and senior excursions). For informational purposes, Vice Chairman Meyler noted that he had had the honor of being a judge at the Teen Talent Show on Saturday night, providing an overview of the event. COMMISSION BUSINESS 1. Minutes of September 11. 2000 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of September 11, 2000 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Nimeshein and voice vote reflected unanimous approval. 2. Arts Council Arts Education Proaram RECOMMENDATION: 2.1 That the Community Services Commission receive and file the Arts Council Arts and Education Program report. Noting that one of the goals of the Cultural Arts Master Plan was the establishment of art programs in conjunction with the schools, Director of Community Services Parker introduced Ms. Martha Minkler, Executive Director of the Arts Council who would present information regarding the newly developed after school program. Ms. Minkler provided an overview of the after school Arts Program, noting that she had the opportunity to make the presentation to the Temecula Valley Unified School District, relaying the enthusiastic support received; noted the survey that the School District had conducted which had revealed a demand for an after school Arts Program, relaying the discussions that aided in the development of this particular proposed pilot program which would initially offer two days a week of dance sessions, and two-and-a-half days a week of string instrument sessions, noting that dance was not offered to Middle School students, and that there was solely one school offering a string instrument class; with respect to long-term planning, advised that the program would be expanded if the evaluation surveys deem that feasible, relaying the potential.to add programs associated with stage design and production; noted that the Arts Council currently has a Summer Youth Art Institute Program, providing additional information regarding expanding the visual arts opportunities; with respect to the funding of the after school Arts Program, provided an overview of the prime entities that would be involved, noting that the Temecula Valley School District would provide the site, liability insurance, and the on- site administrator, that the Arts Council would be responsible for obtaining the funding for the salaries for the teachers and for the materials, and that the City of Temecula 4 R:\CSCmlnules\101199 would participate financially due to the Arts Council utilizing a portion of its City funds to allocate towards the program, and the City had additionally offered to aid in producing flyers; provided additional information regarding the youth's application process for entry into the program; noted that both sessions would culminate in a final recital performance which would be heavily promoted; noted the School District's initial concern regarding credentials, and transportation; relayed information regarding the utilization of highly- skilled, yet uncredentialed teachers, under the umbrella of the credentialed on-site administrator; with respect to transportation issues, relayed that parents would be responsible for transporting the youth to and from the program; noted that there was an evaluation component structured into the program at the end of each trimester, relaying that the results would be compiled by the Arts Council and forwarded to the School District, the City of Temecula, and any alternate funding source of the program; provided an overview of the anticipated budget, noting that a Grant Request has been submitted to Edison International, relaying that there were alternate potential sources for the funding of the program; and advised that the program could begin in the spring of 2001 dependent on the funding process. For Commissioner Nimeshein, Ms. Minkler reiterated that currently the School District did offer a string instrument class, which this particular program would augment, noting that there were no dance classes available at the Middle School level. In response to Commissioner Nimeshein's comments, Ms. Minkler confirmed that in kind donations had not been denoted in the budget representations, relaying that she concurred with implementing this type of donations into the budget sheet. For Commissioner Nimeshein, Ms. Minkler relayed that additional funding had not been sought from the City; and clarified that the School District had relayed that there was no funding available, advising that the School District's provision of liability insurance, the facility usage, and the custodial provisions greatly benefited the program. Commissioner Nimeshein advised that in his opinion the request for additional funding should be presented to the City. Commissioner Nimeshein commended Ms. Minkler for her diligent efforts with respect to this program, relaying that it was a marvelous project. Commissioner Edwards noted that this particular project was an integral part of the Cultural Arts Master Plan; and thanked Ms. Minkler for her excellent work in the development process. Noting that the existing Arts Program in the School could be negatively impacted in the future, Vice Chairman Meyler relayed that this new program was vitally important. Vice Chairman Meyler noted that the Commission would receive and file this report. 3. Children's Museum Update RECOMMENDATION: 3.1 That the Community Services Commission receive and file the Children's Museum Update report. 5 R:\CSCmlnutes\101199 Director of Community Services Parker presented the staff report (of record), updating the Commission with respect to the Children's Museum Project's process; relayed that based on the results of the community survey, that there was a strong community desire for the Museum to be located on the Old Town area; provided additional information regarding the process of acquiring an Old Town site (The Trading Post) for this project, noting the contract with the previous owner to allow operation at the facility until February 15, 2001; and advised that the Requests for Qualification (in seeking a firm to work with the City with respect to the interior and exhibit designs) were released in July, advising that the top four firms would be interviewed beginning October 17, 2000. For Commissioner Nimeshein, Director of Community Services Parker provided additional information regarding the contract with the previous owner of the Old Town site to extend operation to the merchant until February 15, 2001, although escrow has closed on the property and it currently belonged to the City of Temecula. Vice Chairman Meyler relayed that the Commission would receive and file this report. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker invited the Commission to the Halloween Spooktacular Event that had previously been mentioned by Recreation Superintendent Pelletier. COMMISSIONER REPORTS A. For Commissioner Edwards, Director of Community Services Parker relayed that the Commission would appoint a new Chairman and Vice Chairman at the November meeting at which time the current vacancy would be filled. B. Commissioner Edwards reiterated that in his opinion the Concert on the Green was a tremendous success. C. Commissioner Henz thanked Mr. Henry Miller for his participation on the Commission over the past years, noting the great asset he has been, relaying hopes that he would participate in the Spooktacular Event, as he usually had in the past. D. Commissioner Henz commended the Arts Council for their recent planned activities, noting that he was pleased with the Jazz Concert; and relayed hopes that there would be additional concerts held due to the great participation in this particular event. E. Commissioner Nimeshein relayed best wishes to Mr. Miller in his new endeavors. F. In response to a call from a community resident (Mr. Charles Henkley), Commissioner Edwards noted Mr. Henkley's recommendation that additional trees be installed at Kent Hindergardt Memorial Park, relaying that Mr. Henkley was willing to lead a Plant a Tree Campaign. In response, Director of Community Services Parker advised that the City was pursuing planting additional trees at this site. 6 R:\CSCmlnutes\101199 G. Vice Chairman Meyler provided an overview of the Community Services issues that had been addressed recently by the City Council, relaying that the Council had appointed a Waterpark Study Subcommittee, noting that a feasibility study had been awarded; relayed that the City Council had approved the solicitation of bids for the Rancho California Sports Park field lighting, noting that at the completion of this project all the fields would be lighted at this site; noted that the Council had approved the solicitation of bids for clean up of the desiltation ponds, noting his previous recommendation to develop a park at this site. In response, Director of Community Services Parker relayed that the park project was included in the CIP, noting that it was not funded at this time. H. Vice Chairman Meyler recommended that if the Commissioners attended alternate Committee meetings or workshops that they keep the Community Services Commission updated. ADJOURNMENT At 7:52 P.M. Vice Chairman Meyler formally adjourned this meeting to November 13, 2000 at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. '~E ~ ,.-- L~ Herman"O. Parker, Director of Community Services 7