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HomeMy WebLinkAbout081301 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION AUGUST 13, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, August 13, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Hogan. ROLLCALL Present: Commissioners Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Hansen, and Minute Clerk Ice. PUBLIC COMMENTS Ms. Charlotte Fox, 32800 Hupa Drive, announced the upcoming program for the Home Garden Symposium, which will be held on September 1s" from 9:00 a.m. to 4:30 p.m. at the Community Recreation Center, (CRC); and highlighted the scheduled events, activities, keynote speakers, and topics of discussion for this particular workshop. Mr. Leonard Bustin, 4935 Calle Cabrillo, representing the Temecula Sunrise Rotary Club, provided an overview of the proposed Safety Town Program, which enables children to learn courtesy, safety, and what to do in emergency situations, additionally providing avenues for preventing accidents via interactive exhibits and learning tools; relayed the program's coordination with the Fire Department and the School District; and distributed fliers regarding the program, requesting the Commission to provide input at a future point in time. Director of Community Services Parker recommended that Mr. Bustin meet with staff to further discuss the program. DIVISION REPORTS Development Services Administrator McCarthv updated the Commission reaardina the current proiects in process. as follows: . Relayed that the Senior Center Expansion Project began work on July 30, 2001, noting that the project was scheduled to be completed by the end of December. . Advised that the Chaparral Pool Project Contract was awarded at the July 10th City Council meeting, relaying that the work began on August 13th and was scheduled to be completed by the end of February. . Noted that the Master Plan for the Sports Park Complex Project will be presented to the Commission as soon as the soils work issues, and the location of the various facilities have been addressed. . Apprising the Commission, relayed that the Children's Museum consultant presented the new concepts to the Subcommittee on July 24th, which were well received. . With respect to the Sports Park Deco-links Project, which was previously approved by the Commission, noted that the two sports figure silhouettes were installed at the Rancho California Sports Park, on Field Nos. 1 and 5. Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were completed bv the Maintenance Division durina the month of Julv. relavina the followina: · At City Hall the building exterior was painted, the windows were cleaned, and the carpets were steam-cleaned. . At Pala Park, Winchester Creek Park, and Rancho California Sports Park, the restrooms were painted. . In the Vail Ranch area numerous maintenance items were completed throughout the park sites. · At Riverton Park, and the Temecula Valley Elementary School Pool there was minor vandalism, relaying that both facilities were repaired; and noted the efforts with the Police Department to address this issue. Recreation Superintendent Pelletier provided the followina information reaardina recent and upcomina recreational events in the City of Temecula: · Noted that the Summer Months and Recreation in Temecula (SMART) Program would conclude Friday, August 17th, relaying that staff had received positive feedback from the participants. R:CSC/minutesJ081301 2 . With respect to the Reaching Out to Our City Kids (ROCKS) Program, which was once again well received this summer, advised that this program would conclude Aug ust 17'h. . For future planning, noted that an evaluation of both of the above-mentioned programs would be conducted by staff at the conclusion of the programs. . Noting the success, relayed that the Free Public Swim Program was very popular this summer. . Due to the end of the summer season, relayed that in September the aquatics staff will conclude the swim lesson sessions, noting that the number of swim lessons held this summer since July 18th was 1,650 lessons; and advised that staff would be investigating avenues to provide more aquatic opportunities as the community grows. . Relaying that this year's August Summer Concert Series has once again been successful, applauded Administrative Secretary Zigler for her diligent efforts regarding to these August weekly events. With respect to the recent Monterey Conference, Commissioner Yorke recommended that there be additional discussions regarding various valuable concepts (i.e. the Art Cart), which were presented at the conference. In response to Commissioner Yorke's comments, Recreation Superintendent Pelletier noted that Director of Community Services Parker concurred that the Art Cart concept should be further pursued. Chairman Meyler added that he had forwarded information regarding this program to Ms. Minkler, noting that the Arts Council may be interested in developing this program. COMMISSION BUSINESS 1. Minutes of Julv 9. 2001 Commission Meetina RECOMMENDATION: 1.1 Approve the minutes of the July 9, 2001 Community Services Commission meeting. MOTION: Commissioner Henz moved to approve the minutes, as written. The motion was seconded by Commissioner Edwards, and voice vote reflected unanimous approval. 2. Namina of the Old Town Theater and Theater Courtyard RECOMMENDATION: 2.1 That the Community Services Commission recommend a name for the community theater in new Temecula Theater. R:CSC/minutesJ081301 3 2.2 That the Community Services Commission recommend a name for the courtyard for the new Temecula Theater. Director of Community Services Parker presented the staff report (of record), relaying that the Old Town Theater Ad Hoc CommitteefTheater Advisory Committee recommended the following names for the new theater: 1) Temecula Community Theater, and 2) Old Town Temecula Community Theater, and for the courtyard area: 1) The Jeanne and Bob Bums Courtyard. Ms. Julie Pitruzella, 3228 Corte Santa Catalina, representing The Theater Foundation, relayed the foundation's support of the Committee's recommended names for the theater; clarified the rationale for not including "Performing Arts Center" in the name of the facility due to the connotation of a much larger facility; advised that the foundation additionally supported naming the courtyard area after Mr. and Mrs. Burns; and for informational purposes, noted that the Foundation has reached the halfway point with respect to fund raising goals for the theater. Mr. Robert Burns, 30112 Santiago Road, specified the numerous efforts of his wife, Jeanne, in the community; provided a brief overview of how the community playhouse evolved through the years; noted the need for the new proposed facility; and concurred with the recommendation to honor the memory of his wife in naming the courtyard area after her. Commissioner Yorke, echoed by Commissioner Edwards, and Chairman Meyler, concurred with the recommendation to name the theater the Old Town Temecula Community Theater. Noting his preference, Commissioner Henz recommended that the theater be named the Temecula Community Theater. Opining that both recommendations were well suited for the theater, Commissioner Hogan noted that she had no preference. In response to Commissioner Henz's comments, Commissioner Yorke relayed that to name the facility the Temecula Community Theater- Old Town would be too awkward. MOTION: Commissioner Edwards moved to recommend that the theater be named the Old Town Temecula Community Theater. The motion was seconded by Commissioner Hogan, and voice vote reflected a unanimous approval. Providing an additional name for the courtyard area, Commissioner Yorke suggested the name The Artist's Courtyard. Commissioner Edwards noted his strong support of the recommendation to name the courtyard The Jeanne and Bob Burns Courtyard. Both Commissioners Henz, and Hogan relayed their concurrence. MOTION: Commissioner Hogan moved to recommend that the courtyard be named The Jeanne and Bob Burns Courtyard. The motion was seconded by Commissioner Henz, and voice vote reflected unanimous approval. R:CSC/minutes/081301 4 3. City of Temecula Parade Guidelines RECOMMENDATION: 3.1 That the Community Services Commission approve the guidelines for the Independence Day Parade, and the Temecula Electric Light Parade, in its substantial form. Providing introductory comments, Recreation Superintendent Pelletier introduced Recreation Coordinator Gilliland who presented the parade guidelines developed with the assistance of the City Attorney for the purpose of providing rules regarding the size of entries, proper signage, safety issues, and theme requirements; specified various differences in the guidelines, as follows: 1) the Electric Light Parade would allow for a maximum of 95 entries, 2) the Independence Day Parade would allow for a maximum of 70 entries; provided the rationale for limiting the entries due to the desire to maintain a steady flow, and the restricted space on the parade routes; for Commissioner Edwards, noted that at this year's Independence Day Parade there had been 76 entries; and for Chairman Meyler, confirmed that the City Attorney has reviewed the guidelines. For Commissioner Hogan, Recreation Superintendent Pelletier clarified Guideline NO.3 (regarding restrictions related to the distribution of flyers, and business cards), noting staff's intent with respect to monitoring the distributed material; provided additional information regarding enforcement of the guidelines; and noted the intent to limit signage only stating the name of the entrant. While noting that staff encouraged business participation, Director of Community Services Parker relayed the desire to limit the massive solicitation, noting that there would be no restriction with respect to the distribution of flags or items representing the parade theme. In response to Commissioner Henz's queries, Recreation Coordinator Gilliland noted the extensive research conducted with respect to safety issues related to children in the parade, providing the rationale for the restriction stating that a child participant, age 6 and under, must be on a moving vehicle. Addressing Commissioner Henz's comments regarding the desire of the Community Services Commission to prohibit campaigning, Director of Community Services Parker noted staffs goal to restrict either parade from being a campaign platform, clarifying that while the guidelines do not exclude individuals, it is specified that can be affixed in terms of a banner (as reflected in Guideline No.2). For Commissioner Hogan, Recreation Superintendent Pelletier provided the rationale for the guidelines regarding horses having parade experience, noting the safety issues at hand. Commenting on the wisdom of setting these standards prior to problems developing, Commissioner Edwards noted his support of the documents. For informational purposes, Director of Community Services Parker noted that parade guidelines from approximately eight other cities were investigated. R:CSC/minutes/081301 5 In response to Commissioner Henz, Recreation Superintendent Pelletier clarified that the restrictions related to clothing (i.e., being fully clothed) were placed in the guidelines in response to residents' comments; noted that to date there have been no negative issues regarding religious themes. Director of Community Services Parker added that all religious affiliates were welcome in the parade; and for Chairman Meyler, noted that the guidelines would be distributed via the application process form, press releases, and the website. Relaying the need for flexibility, Commissioner Yorke noted her support of the guidelines. MOTION: Commissioner Yorke moved to recommend approval of the guidelines for the Independence Day Parade and the Temecula Electric Light Parade, as proposed. The motion was seconded by Commissioner Hogan and voice vote reflected unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker thanked all the Commissioners who attended the conference in Monterey, noting the great information that was received at the seminars. B. Commending Recreation Superintendent Pelletier and staff for the excellent programs offered during the summer of 2001, Director of Community Services Parker noted that a short video will be developed regarding the SMART Program and would be presented to the Commission at a future meeting. C. Apprising the Commission, Director of Community Services Parker relayed that the ground has been broken on the Chaparral Pool Project. COMMISSIONER REPORTS A. Commissioner Yorke thanked staff for the opportunity to attend the conference, specifically, noting interest in developing the youth art program, citing the existing program in the City of Walnut Creek. B. With respect to the Sports Park Subcommittee meeting, Commissioner Yorke noted her attendance; and provided detailed overview of the discussed concepts (i.e., pool, tennis courts). C. Concurring with Commissioner Yorke's comments regarding the benefits of the mobile recreation programs, Commissioner Edwards expressed gratitude to the City for the Commissioners attendance to the conference. D. Noting that this year was her first opportunity to attend the conference, Commissioner Hogan updated the audience regarding the vast difference between the City of Temecula and many other cities, noting our vast number of parks, recreational programs, and activities; and for informational purposes, noted that it had been stated at the conference that by the year 2010, fifty percent (50%) of the individuals in the United States will be over 50 years of age. R:CSC/minutes/081301 6 E. With respect to vandalism, Commissioner Henz recommended that this matter be agendized for a future Commission meeting, suggesting that it might be feasible to implement a Park Watch Program; acknowledged that by comparison, the City of Temecula had less vandalism than most other cities. In response, Director of Community Services Parker noted that this issue would be agendized. F. Concurring with previous comments, Chairman Meyler noted that the conference had been extremely informative. G. Chairman Meyler noted the positive response from the residents in Vail Ranch regarding the improvements by the City since becoming annexed, commending Maintenance Superintendent Harrington and staff for their diligent efforts. ADJOURNMENT At 7:08 P.M. Chairman Meyler formally adjourned this meeting to September 10, 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. r....LC~~ Herman D. Parker, Director of Community Services R:CSC/minutes/081301 7