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HomeMy WebLinkAbout100801 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION OCTOBER 8, 2001 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 P.M., on Monday, October 10, 2001 in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE The audience was led in the Flag salute by Commissioner Edwards ROLL CALL Present: Commissioners Edwards, Henz, Hogan, Yorke, and Chairman Meyler. Absent: None. Also Present: Director of Community Services Parker, Deputy Director of Community Services Ruse, Recreation Superintendent Pelletier, Maintenance Superintendent Harrington, Development Services Administrator McCarthy, Management Analyst Smith, Administrative Secretary Zigler, Minute Clerk Hansen, and Minute Clerk Ice PRESENTATIONS PlaQue of RecoQnition\Master Gardeners Chairman Meyler presented a plaque of recognition to Ms. Charolotle Fox and Ms. Liz Bibb, noting the instrumental role these women played in the development of the City's gardening classes, workshops, and gardening club. PlaQue of RecoQnition\Office Specialist for the City of Temecula Enumerating the diligent efforts of Ms. Belian, as office specialist for the City of Temecula, Chairman Meyler presented a plaque of recognition to Ms. Belian. PUBLIC COMMENTS Councilman Mike Naggar, 43034 Agena Street, commended the Commissioners for their excellent service, particularly during this last year. R:CSC/minules/010B01 Ms. Charolotte Fox, representing the Master Gardeners, the Musicians' Workshop, Temecula Valley Historical Society, and the Vail Ranch Restoration Organization, noted the material she had distributed to the Commission, as follows: 1) a brochure regarding the Home Gardening Workshop, which was held on October 6, 2001, and had been a great success; 2) a flyer regarding the Celebrate the Spirit Event, which will be held Sunday October 14, 2001, from 11 :00 A.M. to 6:00 P.M., at Rancho California Sports Park; and 3) The 3-D Presentation of Aerial Photograph Events, which will be held November 1st, and 2nd. DIVISION REPORTS Development Services Administrator McCarthv provided an overview of the proiects in process. as follows: . The Senior Center Expansion Project was progressing well, noting that the scheduled completion date was the end of December. . Regarding the Chaparral Pool Project, relayed that the excavation has been completed and that the project was scheduled to begin the foundation work next week. . With respect to the Draft Trails Master Plan, noted that the plan was reviewed by the Committee Members and that a few issues still need to be resolved. . The Children's Museum Ad Hoc Subcommittee was scheduled to meet Thursday, October 11, 2001, to review further design concepts. . October 13, 2001, will be Make a Difference Day and Household Hazardous Waste Roundup and Community Cleanup Day. Maintenance Superintendent Harrinaton provided a brief overview of various proiects that were completed bv the Maintenance Division durina the month of Auaust and September. as follows: . At the Temecula Community Center (TCC), the door threshold and access ramp were retrofitted to eliminate a possible safety hazard. . The City entered a new agreement for park restroom custodial services with Grace Building Maintenance Services. . Staff provided assistance and support for the Concert on the Green, which was held at the Duck Pond, and the Fall Rod Run, which was held in Old Town. . At Rancho California Sports Park, an electrical short circuit problem in the snack bar/restroom building was corrected. . At the Temecula Skate Park the unstable benches for several picnic tables were removed, and replacements were special-ordered. . At Margarita Community Park new nets were installed, and the lights at the tennis courts were repaired. R:CSC/minules/010801 2 . At all the City's park sites detailed cleaning of shade structures and restroom buildings was completed. For Commissioner Edwards, Deputy Director Ruse provided an overview of the proposal for the park site proximate to Pablo Elementary School, noting the plan to install walkways, security lighting, a tot lot, and picnic shelters; and additionally relayed the potential for an interim fire station, which would aid in providing a 5-minute emergency response time. Recreation Superintendent Pelletier provided the followina information reaardina recent and upcomina recreational events and activities for the City of Temecula: . Noted that on September 30, the Free Public Swim Program and Family Night Swim officially came to an end, advising that the program was well received by the public this year; and noted that a total of 2,000 lessons were offered throughout the 2001 summer season. . With respect to Knott's Scary Farm excursion, relayed that approximately 30 teens attended this particular event. Advised that on October 13lh, the Teen Council will be hosting the Search for the Stars Talent Show, in the Amphitheater at the Temecula Community Recreation Center (CRC). . . Noted that staff is currently preparing for the Halloween Spooktacular Event, which is scheduled for Friday, October 26th at the Temecula Skate Park, from 6:00 P.M. to 9:00 P.M. . For future Commission planning, relayed that an advance calendar denoting upcoming events would be provided at each meeting with the subsequent month's activities; and noted the following upcoming activity dates: 1) The annual Tree Lighting Ceremony - November 29th, 2) The annual Temecula Electric Light Parade - November 30th, 3) The Holiday Lights and Festive Sights Event - December 11- 13, and 4) The Winter Wonderland festivities - December 15th. Regarding the solicitation of teens to attend events such as the Knott's Scary Farm Event, for Commissioner Hogan, Recreation Superintendent Pelletier advised that information is available via brochures at the local schools, Teen Council Members promoting the excursions or upcoming events, flyers located at the Temecula Community Recreation Center (CRC), and via newspaper and press releases. COMMISSION BUSINESS 1. Approval of Community Services MeetinQ Minutes RECOMMENDATION: 1.1 Approve the minutes of the September 10, 2001, Community Services Commission meeting. R:CSC/minules/010801 3 MOTION: Commissioner Henz made a motion to approve the minutes, as written. The motion was seconded by Commissioner Edwards and voice vote reflected unanimous approval. 2. Commission Volunteers Needed for Calendar Proiect RECOMMENDATION: 2.1 That the Community Services Commission select two (2) Commission members to be on a judging panel for a children's poster contest. Management Analyst Smith presented the staff report (of record), relaying the 2001 Children's Poster Contest that the City was holding in conjunction with an innovative program to make children aware of the benefits of recycling, and developing lifelong recycling habits; and requested that two (2) Commission Members volunteer to aid in judging this contest. Referencing the previously mentioned State Grants received by the City for these efforts, for Commissioner Yorke, Management Analyst Smith relayed that in total the City received $15,471; additionally noted that the judging for the poster contest would take place between November 1, 2001 and the Thanksgiving Holiday; and for Commissioner Hogan, advised that there could be as many as "hundreds" of posters to judge. Commissioners Yorke and Hogan volunteered to serve in the capacity as judges. 3. Facility Vandalism Reduction ProQram Update RECOMMENDATION 3.1 That the Community Services Commission receive and file the report on the Facility Vandalism Reduction Program Update. Maintenance Supervisor Harrington updated the Commission with respect to the Facility Vandalism Reduction Program (via agenda material); noted that while it was normal for vandalism to increase in relationship to population growth, in the City of Temecula, significant vandalism incidents have only slightly increased, advising that this low amount of incidents was related to staff's coordinated efforts with the Police Department regarding this issue; additionally noted that the Problem-Oriented Policing (POP) Program and the Park Patrol Program have been successful in reducing the number of incidents, advising that the Police Department is in the process of developing a new program called the Community Action Patrol (CAP) Program; and introduced Deputy Albert of the Temecula Police Department, who would provide additional information regarding the new program. Deputy Albert presented an overview of the Community Action Patrol (CAP) Program, noting the following: · That the training of the volunteers for this program will begin on October 20, 2001, noting that applications are still being accepted. R:CSC/minulesJ010801 4 . That vehicles with the CAP insignia denoted on the sides of the cars, would be provided for this patrolling. . That the volunteers could be any citizens from the age of 18 years and above. . That as part of the duties of this patrol, there would be residential vacations check; efforts in conjunction with the Temecula Against Graffiti (TAG) Program, school, park, apartment, residential, and business checks, traffic control for special events, and directed patrol assignments. . That while on patrol the volunteers will have radio communication with an Officer, and . That initially the program will begin with approximately 14 volunteers. For Commissioner Hogan, Deputy Albert confirmed that the vehicles will be staffed with two (2) volunteers in each vehicle; and noted the requirement and commitment of expected volunteer time per month to be 16 hours; for Commissioner Yorke, provided additional information regarding the Neighborhood Watch Program, which is a separate entity. In conclusion, Deputy Albert relayed the process implemented for the vacation checks; and specified that the extra patrol will be conducted for all of the community areas that these CAP vehicles have access to. The Commission received and filed this report. 4. ReschedulinQ of Commission MeetinQ RECOMMENDATION: 4.1 That the Community Services Commission discuss rescheduling the November 2001 Community Services Commission meeting to Monday, November 5, 2001. Discussion ensued regarding the scheduling of the next meeting, Commissioner Henz noting that he would be unable to attend a November 5, 2001 meeting. MOTION: Commissioner Hogan moved to reschedule the November meeting to November 5, 2001. The motion was seconded by Commissioner Edwards and voice vote reflected approval. COMMUNITY SERVICES DIRECTOR'S REPORT A. Director of Community Services Parker relayed that staff is preparing for the upcoming Holiday Events. B. With respect to the new Children's Museum meeting scheduled for October 11th, at 10:00 a.m., Director of Community Services Parker relayed that the meeting R:CSC/minutes/010B01 5 with the consultant would be for the purpose of presenting new concepts for interior/exterior design. C. With regards to the Trails Master Plan, Director of Community Services Parker noted that a few minor changes would be implemented into this particular plan, relaying that subsequently the revised plan would be forwarded to the Commission. COMMISSIONER REPORTS No additional comments. ADJOURNMENT At 6:33 P.M. Chairman Meyler formally adjourned this meeting to November 5. 2001 at 6:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula. Q~ /A ~~L" ame . A. Meyler, Chair n c1(- ~ Herman D. Parker, Director of Community Services R:CSC/minules/010B01 6