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HomeMy WebLinkAbout111003 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 10, 2003 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, November 10, 2003, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Meyler led the audience in the Flag salute. ROLL CALL Present: Commissioners Hogan, Meyler, Henz, and Chairman Edwards. Absent: None. SWEARING IN CEREMONY City Clerk Jones duly swore in the newly appointed Community Services Commissioner, Ms. Charlotte Fox. PUBLIC COMMENTS No comments. DIVISION REPORTS Development Services Administrator McCarthy provided a brief overview of the various projects in process, noting the following: · That work on the interior space for the Children's Museum Exhibits has begun; · That the 90 percent plan submittal for Wolf Creek Sports Complex was brought in for City review; · That the Household Hazardous Waste Round-up and Community Clean-up Event was held last Saturday, November 28, 2003; that 73 tons of trash were collected; 200 gallons of motor oil were collected; and 27 gallons of anti-freeze; and 65 car batteries were collected; · That the City has received a library grant in the amount of 8.5 million; R: CSC/minutesl111003 For Commissioner Henz, Development Services Administrator McCarthy relayed that Deputy Director Ruse will be bringing a more definitive limeline of the library project to the Commission in January; and that the Children's Museum has been completed. Recreation Superintendent Pelletier provided an update on the recreational activities in the City, commenting as follows: · That the Halloween and Harvest Family Carnival was held Friday, October 24, 2003, at Margarita Community Park; · That all in attendance had a great time; · That staff observed that there was greater participation in the evening hours versus late afternoon, early evening hours event held last year; and that in the future, this event will be scheduled as an evening event. Ms. Pelletier thanked the Commission for its participation in judging the costume contest. · That the holiday calendar for upcoming events wll be as follows: o Holiday Tree lighting on Wednesday, December 3,2003; o Temecula Electric Light Parade on Thursday, December 4, 2003; o Holiday Lights and Festive Sights on Monday, December 8, 2003; o Winter Wonderland on Saturday, December 13, 2003; o Electric Light bus tours on Sunday, December 14, and Wednesday, December 17,2003; · A holiday calendar was distributed to the Commission; Commissioner Henz suggested a contest for the longest scream (Halloween and Harvest family carnival). For Commissioner Henz, Ms. Pelletier confirmed that in January 2004, a full update regarding the Mary Phillips Senior Center will be brought to the Commission. Maintenance Superintendent Harrington provided a brief overview of various items the Maintenance Division has addressed since the Commission last met, noting the following: . That the pool heater at Temecula Elementary School swimming pool was serviced; · That the interior lighting system retrofit at the Temecula Community Center was completed; . That the gym floor was resurfaced; R: CSC/minutes 111003 2 · That the annual day light savings time parking lot lighting repairs and timer adjustments was completed; · That the semi-annual roof top maintenance program at all City facilities were completed; · That an agreement was executed with weatherproofing technologies to complete the restoration of the multi-purpose room roof and kitchen roof at the Mary Phillips Senior Center. For Commissioner Henz, Mr. Harrington relayed that the Mary Phillips Senior Center roof project will only be a restoration, not a complete tear-off; that there was no impact from the fires; and that the sports fields are renovated in the summer and winter. CONSENT CALENDAR 1. Aooroval of the Communitv Services Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the September 8, 2003, Commission meeting. 1.2 That the Community Services Commission approve the minutes of the October 13,2003, Commission meeting. MOTION: Commissioner Henz moved to approve Consent Calendar Item Nos. 1.1. plus 1.2. Commissioner Hogan seconded the motion voice vote reflected approval with the exceDtion of Commissioner Meyler who abstained on Item No. 1.2 and Fox who abstained on Item No. 1.1 and 1.2. COMMISSION BUSINESS 2. Election of Chairoerson and Vice Chairoerson RECOMMENDATION: 2.1 Elect a member of the Community Services Commission to serve as Chairperson from November 1, 2004, to October 31, 2004. 2.2 Elect a member of the Community Services Commission to service as Vice Chairperson from November 1, 2004, to October 31, 2004. MOTION: Commissioner Meyler moved to appoint Commissioner Hogan as Chairwoman to the Community Services Commission. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. MOTION: Commissioner Henz moved to appoint Commissioner Meyler as Vice Chairman to the Community Services Commission. Chairwoman Hogan seconded the motion and voice vote reflected unanimous approval. At this time, newly appointed Chairwoman Hogan presided over the meeting. R: CSC/minutes 111003 3 3. Namina of Communitv Park - Harveston Soecific Plan RECOMMENDATION: 3.1 That the Community Services Commission recommend a name for the 19.5-acre community park in the Harveston Specific Plan to the Board of Directors for approval. Development Services Administrator McCarthy presented a staff report (as per agenda material), noting the following: . That the park will include two dedicated full-sized lighted soccer fields; two lighted ball fields with 90' bases; age appropriate play areas; a group picnic area; community building; restroom/concession/ maintenance building; parking with approximately 300 spaces; benches; tables; and drinking fountains and walkways. · That the Commission recommend/suggest and approve a name for this park which will then be forwarded to the Board of Directors; · That the Commission consider the names Harveston Community Park and Kaiser Park. After a brief discussion by the members of the Community Services Commission, the following motion was made: MOTION: Commissioner Edwards moved to recommend the name "Harveston Community ParK'. Commissioner Henz seconded the motion and voice vote indicated unanimous approval. 4. Vail Ranch Middle School Basketball Court Liahtina and Joint-Use Aareement with Temecula Vallev Unified School District RECOMMENDATION: 4.1 That the Community Services Commission approve in substantial form the Vail Ranch Middle School Basketball Court Lighting and Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. Director of Community Services Parker presented a staff report (as per agenda material), relaying that this agreement would allow the following: · That eight (8) full basketball courts would be available for youth league and public use after school hours through the week and on the weekends. except for previously scheduled school events; . That the City would be responsible for the planning, engineering, and installing the lighting system; · That the City would be responsible for all the maintenance of the lighting system and associated utility costs; R: CSC/minutes 111 003 4 . That the City would work with the youth basketball organization and park users to ensure that litter will be picked up after use; . That a small parking lot adjacent to the basketball courts will be utilized for public parking. For Chairwoman Hogan, Mr. Parker relayed that there would not be any neighbors that would be directly affected by the additional lighting and that although it would not be a requirement, property owners within 600 feet of the school will be noticed of the public hearing. For Commissioner Edwards, Mr. Parker advised that pOint lighting will be installed and that the lights will automatically shut off at 10:00 pm. For Commissioner Henz, Mr. Parker relayed that there will be some modifications to the gate entrance and that the City would not foresee any lock/gate problems. MOTION: Commissioner Meyler moved to approve in its substantial form the Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. Commissioner Edwards seconded the motion and voice vote indicated unanimous approval. COMMUNITY SERVICES DIRECTOR'S REPORT Director of Community Services Parker noted that in January Deputy Director Ruse will be bringing an update with regard to the Mary Phillips Senior Center and that the next Community Services Commission meeting will be held on Monday, December 8, 2003, at 5:00 p.m. not 5:30 p.m. and that dinner will be provided after which the Commission will board the bus for the judging of the holiday lights. COMMUNITY SERVICES COMMISSIONER'S REPORTS Outgoing Chairman Edwards relayed his enjoyment and pleasure to have worked with staff and his fellow Commissioners and congratulated newly appointed Chairwoman Hogan on her new position. Commissioner Meyler commended Deputy Director Ruse for all her hard work and dedication in regard to the library grant and distributed a copy of a survey that he received from the Parks and Recreation Department in Costa Mesa. In response to Commissioner Meyler, Director of Community Services Parker noted that the Master Plan of each City Park is reviewed by to the Community Services Commission and that the Planning Commission has no involvement in the designing of City parks. For Commissioner Henz, Mr. Parker noted that staff will be coordinating the TDS agreement with another agreement, that it will be ready in January or February. For Commissioner Henz, Mr. Parker relayed that he would schedule a park tour for the Commission in early January. Commissioner Fox relayed that she is honored to be a part of the Community Services Commission. R: CSC/minutes111003 5 Commissioner Meyler relayed that he had enjoyed judging the posters. ADJOURNMENT At 6:53 p.rn., Chairwoman Hogan formally adjourned this meeting to Monday, December 8, 2003, at 5:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. ~~c9"~ Herman D. Parker, Director of Community Services R: CSC/minutes 111003 6