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HomeMy WebLinkAbout011204 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JANUARY 12, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, January 12, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Fox led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Henz, Meyler and Chairwoman Hogan. Absent: None. PRESENTATIONS: Chairwoman Hogan presented Commissioner Edwards with a plaque of recognition for an outstanding job as Community Services Chairman 2003. Management Analyst Smith thanked CR&R for its generous donation to the 2004 Recycling and Litter Reduction Calendar Program and the State of California Department of Conservation, noting that without its financial assistance, this program would not have been completed. Ms. Smith also acknowledged Ms. Barbara Spoon hour of Western Riverside Council of Governments (WRCOG). Ms. Smith also thanked Administrators and schoolteachers. Ms. Smith introduced Parks and Landscape Development Tech Bustin, who took over this project and has done an excellent job. The following 29 artists were selected from over 400 posters that were submitted to be published in the recycling calendar. The posters were selected by drawing ability, creativity and the expression of the recycling or litter reduction message that was communicated in the picture. Each student received five additional calendars to share with family and friends. TEACHERS SCHOOL Mrs. Kale Mrs. Warner Mrs. Wold Mrs. Rogers Mrs. Janert Red Hawk Elementary School The Linfield School The Linfield School Paloma Elementary School Paloma Elementary School . R: CSC/minutes/011204 Mrs. Cook-Churchward Ms. Jones Mr. Meyers Mrs. Tansley Mrs. Wierenga Mrs. Kraft Mrs. MacRae Mrs. Stanard Mrs. Thompson Mr. Pomerenke Mrs. Scott Mrs. Passafume Mrs. Boyd Abby Reinke Elementary School Helen Hunt Jackson Elementary School Helen Hunt Jackson Elementary School Hillcrest Academy Nicolas Valley Elementary School Pauba Valley Elementary School Pauba Valley Elementary School Pauba Valley Elementary School Pauba Valley Elementary School Rancho Elementary School Rancho Elementary School Sparkman Elementary School Ysabel Barnett Elementary School Honorable Mention Katie Foster Jennifer Reider Sidonia Vega Austin Wilson Pol Paul Valdez Kelsey Flohr Katie Sherbert Armando Sanchez The Linfield School Paloma Elementary Rancho Elementary School Pauba Valley Elementary School Pauba Valley Elementary School Sparkman Elementary School Helen Hunt Jackson Elementary School Isabel Barnett Elementary School MONTH ARTIST SCHOOL January February March April May June July August September October November December Cover Alexandria Hardy Monica Pachito Maddie Relater Marcus Vasquez Jasmine Rivas Emily Carper Madison Meadors Tiffany Angel Francesca Jury Bryan Boeldt Kathryn Combs Thomas Licurgo Annie Foster Nicolas Valley Elementary School Helen Hunt Jackson Elementary School Van Avery Prep Nicolas Valley School Paloma Elementary School Abby Reinke Elementary School Rancho Elementary School Redhawk Elementary School Pauba Valley Elementary School Hillcrest Academy Pauba Valley Elementary School Rancho Elementary School Redhawk Elementary School The Linfield School PUBLIC COMMENTS No comments. DIVISION REPORTS Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last meeting, noting the following: R: CSC/minutes011204 2 . That the annual preventative maintenance program for the Community Recreation Center (CRC) swimming pool was completed; . That new lamps and seals were installed on all pool light fixtures; · That new chemical feeder lines were installed for chlorine and acid system; . That all sand filters were cleaned and new and new anodes were installed in the filter tanks; . That the pool steps and tiles on pool deck were repaired; · That the five-year recertification of fire and sprinkler systems was completed throughout all City facilities; . That the winter sports turf renovation program at City sports parks which included 24 thousand square feet of sod and 16 acres of over seeding at Rancho California Sports Park, two thousand square feet of sod and seven acres of over seeding at Paloma Del Sol Park; and 500 square feet of sod and 3 acres of over seeding at Temecula Hills Park, Margarita Community Park, and Kent Hindergardt Memorial Park; . That the Maintenance Division also assisted with various holiday events; · That several gazebos were painted which included The Duck Pond, Temeku Hills Park, Riverton Park, etc; . That the restroom building at Sixth Street parking lot was painted. For Commissioner Henz, Mr. Harrington relayed that the coots are back and the issue will be addressed. Development Services Administrator McCarthy thanked Parks and Landscape Development Tech Bustin and Management Analyst Smith for an outstanding jOb with the 2004 Recycling and Litter Reduction Calendar Program. Ms. McCarthy also presented a brief staff report, noting the following: . That the third submittal of the Wolf Creek Sports Complex plans will be reviewed; . That the walls for the interior spaces are completed at the Children's Museum; that exhibits and props will be moved on site within the next few weeks and that the grand opening will be scheduled in April; · That the grant deeds will be brought forward to the City Council for acceptance of Serena Hills Park and Pauba Ridge Park within the next month or two; . That Lennar has graded Harveston Community Park and construction will begin next week. R: CSC/minutes011204 3 For Chairwoman Hogan, Ms. McCarthy relayed that the grand opening of the Children's Museum was originally scheduled for February but will be moved to April. Ms. McCarthy noted that she will be bringing an update on the Trails Master Plan at the February meeting. Recreation Superintendent Pelletier gave a brief staff report, commenting on the following: · That the month of December held several major citywide events such as the Tree Lighting Ceremony, HOliday Parade, Holiday Lights and Festive Sights (which included the bus tours), and Winter Wonderland and that all of the events were well received. · That the Winter/Spring Guide to Leisure Activities Brochure was mailed to Temecula residents on December 19, 2003; that the residents have a two-week time frame in which to register and that feedback has been favorable; · That the Community Services Department will be expanding the bus tours for the Holiday Lights and Festive Sights; Commissioner Henz expressed excitement with the new added programs in the Winter/Spring Guide to Leisure Activities Brochure and congratulated Recreation Coordinator Walker for the 10 new instructors. Having observed a crowd at the beginning and end of the Holiday Parade, Commissioner Edwards suggested utilizing a shuttle to transport people to the middle of the parade. For Commissioner Fox, Maintenance Superintendent Harrington relayed that he would investigate the trees at the Auto Center. COMMISSION BUSINESS 1. Commission Meetina Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the November 10,2003 meeting. 1.2 That the Community Services Commission approve the minutes of the December 12, 2003 meeting. MOTION: Commissioner Henz moved to approve item Nos. 1.1 and 1.2. Commissioner Meyler seconded the motion and voice vote reflected unanimous approval. 2. Amendment NO.2 to the Temecula Elementarv School Joint Use Aareement RECOMMENDATION: R: CSC/minutes011204 4 2.1 That the Community Services Commission approve in substantial form Amendment NO.2 to the Temecula Elementary School Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. Deputy Director Ruse presented a brief staff report (of record), relaying the following: . That the first amendment to the agreement was for the installation of ball field lighting as a part of the Margarita Community Park improvement project; · That the proposed second amendment to the Temecula Elementary School (TES) joint use agreement provided the Temecula Community Services Department (TCSD) to take over operations and maintenance of the TES pool and pertinent facilities; . That with the amendment, the TCSD will take over responsibility for all the operations, maintenance, and scheduling of the TES pool and that use of the athletic fields shall remain as currently covered by the joint use agreement. For Commissioner Fox, Director of Community Services Parker relayed that the TES pool does not use recycled water and that the heater will not be in use during the off seasons. For Commissioner Henz, Mr. Parker relayed that during the off seasons, the TES heater will not be in use; that currently there is no funding for renovating for TES pool, but will be kept running and will be patched as needed. MOTION: Commissioner Edwards moved to approve staff's recommendation. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. 3. Amended and Restated Master Joint Use Aareement Between the City of Temecula and the Temecula Vallev Unified School District RECOMMENDATION: 3.1 That the Community Services Commission approve in substantial form the Amended and Restated Master Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District. Deputy Director Ruse presented a brief staff report (of agenda material), noting the following: · That the Master Joint Use Agreement will govern all other joint use agreements between the Temecula Valley Unified School District and the TCSD for athletic field use on school sites; . That the TCSD shared maintenance costs paid to the school district for each site will be consolidated into one annual payment as specified in the Master Joint Use Agreement; that this payment will reduce confusion in multiple billings from the school district and will afford the school district the ability to effectively budget for and implement maintenance activities; R: CSC/minutes011204 5 . That the Master Joint Use Agreement provides an exhibit that lists all joint use facilities and may be amended by the District Superintendent and the City Manager as new facilities are added; . That scheduling of elementary and middle school athletic fields and youth sports programs that do not have a specific agreement will be covered in the Master Joint Use Agreement. For Commissioner Fox, Mr. Parker relayed that maintenance for the school district will be completed by school district staff. MOTION: Commissioner Meyler moved to approve staff's recommendation. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. 4. Librarv Grant Update RECOMMENDATION: 4.1 That the Community Services Commission receive and file a report conceming the status of the Temecula Public Library Project. Deputy Director Ruse presented an update on the Library Grant, commenting on the following: . That the next step in the grant process will be to begin work with the Office of Library Construction (OLC) staff to finalize plans and construction documents to facilitate a public bid for the construction of a new library; . That the OLC will be contacting City staff in order to schedule a conference call to go over procedures for submittal of documents, requests for payment draw downs, and to clarify and answer questions City staff may have; . That the architects, LPA will be preparing responses to preliminary comments the City received from OLC on the conceptual plans for the library; . That staff would anticipate advertising for construction bid in summer 2004 with an estimated construction period of 18 to 20 months. For Commissioner Fox, Ms. Ruse noted that it has not yet been determined what will be in the Heritage Room. For Chairwoman Hogan, Ms. Ruse relayed that the new library will be owned by the City; however, the City will enter into an operational agreement with the County, in return, the County will be providing staffing expertise to operate that facility with the input of the City; and that the City will be responsible for the maintenance. DIRECTOR'S REPORTS Director of Community Services Parker expressed excitement with regard to all new projects that the City has to look forward to this year and the upcoming years. R: CSC/minutes011204 6 Mr. Parker also noted that the Community Services Department won two awards through the California Parks and Recreation Society one being an award for an excellent marketing theme campaign for the Earle Stanley Gardner Mystery Weekend and the other being an award for the Summer Sunset Film and Concert Series logo that was created by the Community Services Administrative Secretary Zigler. COMMISSIONER'S REPORTS Commissioner Henz thanked Management Analyst Smith and Parks and Landscape Development Tech Bustin for an outstanding job with the 2004 Recycling and Litter Reduction Calendar. For Commissioner Henz, Mr. Parker relayed that the City will be working with the Boys and Girls Club in building a gymnasium in the Old Town area sometime in the future but that he is not aware of any boxing program. Commissioner Meyler thanked staff for moving the park tour to a date that he would be able to attend. For Commissioner Fox, Ms. Smith relayed that CR&R has agreed to take electronic devices at the semi-annual events. Commissioner Fox distributed a packet of water conserving information to the Commission. Chairwoman Hogan relayed that she presented Maintenance Superintendent Harrington a landscaping plan for the Children's Museum, which is water wise garden displaying native plants. ADJOURNMENT At 7:20 p.m., Chairwoman Hogan adjourned this meeting to a special meeting on Friday, January 23, 2004, 8:30 a.m. at the Temecula City Hall Main Conference Room, 43200 Business Park Drive, Temecula, CA 92592, for the purpose of a park tour. The next regular meeting of the Community Services Commission will be held on Monday, February 9, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. Herman D. Parker, Director of Community Services R: CSC/minutes011204 7