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HomeMy WebLinkAbout041204 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION APRIL 12, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, April 12, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Edwards led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Meyler and Chairwoman Hogan. Absent: Henz. PUBLIC COMMENTS None. DIVISION REPORTS Development Services Administrator presented a brief report, noting the following: · That on March 24, 2004 Pauba Ridge and Serena Hills Park were dedicated; and that these are park numbers 28 and 29 for the City; · That the poles for the sports field lighting were installed at Harveston Community Park; · That the Children's Museum is taking shape; that special events will take place in May; and that opening to the Children's Museum to the publiC will be in June. Recreation Superintendent Pelletier presented a report noting the following: · That the Annual City Egg Hunt was held at four (4) City Park sites; and that it was well attended and enjoyed by all; . That staff is preparing for the Annual 4th of July event; and that the event is scheduled to be on a Sunday; that the festivities will begin at 2:00 p.m. with a parade in Old Town followed by events at the park beginning at 3:00 p.m. and the fireworks show at 9:00 p.m.; R: CSC/minulesJ030804 · That a new tiny tots sports program will be initiated called Tiny Tots Fundamentals; that this program is geared for tots ages 4 to 6 and emphasis socialization and basic sports skill; and that it is a not a competitive program; · That for the convenience and customer service purposes, staff is offering mail-in registration to Temecula residents for the Summer Day Camp Program; and that this program will be held at the Community Recreation Center (CRC) beginning mid-June and will conclude late August; · That the annual Come Fly a Kite Day is scheduled for May 16. For the Commission, Ms. Pelletier relayed the following: . That the tiny tot program will be held at the field adjacent to the CRC; and that it will be a four-week registration program on Tuesdays and Thursdays; . That the Bunny attended the annual Egg Hunt and that staff is of the opinion that the event went smoothly; and that there were about 3,000 residents who attended. COMMISSION BUSINESS 1. Master Plan Veteran's War Memorial RECOMMENDATION: 1.1 That the Community Services Commission approve the Conceptual Master Plan for the Veteran's Memorial entitled "Letters Home" created by artist Chistopher Pardell. Director of Community Services Parker presented a staff report (see staff report), noting the following: · That the site for the Veterans Memorial will be the North-East side of the Temecula Duck Pond; that this site was chosen by the selection committee for its high visibility, central location, and the popularity the park enjoys among the citizens of Temecula; · That the Veterans Memorial Project will be broken down into three phases: o Phase I - Finalization of Design; o Phase II - Hardscape and Casting Phase; o Phase 11I- Landscape and Sculptural Installation. At this time, Christopher Pardell presented a PowerPoint Presentation and answered the following queries of the Commission. · That the site was chosen for several reasons, its central location, its lovely vistas, its popularity with the local residents, and its high visibility from Ranch California Road; . That the materials used are designed for durability such as ceramic tiles, granite, concrete and flagstone; R: CSC/minutes041204 2 · That there is no requirement for railings, that there will be landings versus a staircase; and that the walkway will not exceed a 5% grade; . That the statue of the soldier will be a bronze finish; . That the tree being proposed is a deciduous Golden Raintree; that this tree was chosen because it flowers yellow and its leaves turn yellow in the fall; · That the proposed project is not a war memorial but rather a service memorial; · That staff is in the process of choosing and researching the letters that will be part of the proposed project; · That there will also be five bronze plaques that will represent the five branches of armed service; that the plaques will be facing the soldier and that the soldier itself will not be represent any particular branch of service. At this time, the Public Hearing was opened. Mr. Wayne Hall, Temecula resident relayed that the proposed project would be a place where he would be able to visit and reflect; and that he is in support of this project. Mr. David Michael, representing Veterans of Foreign War and the American Legion, relayed that they are in support of the proposed project. The Commission expressed excitement with the proposed project. MOTION: Commissioner Edwards moved to approve the Conceptual Master Plan for the Veteran Memorial. Commissioner Fox seconded the motion and voice vote reflected aDDroval with the exceDtion of Commissioner Henz who was absent. 2. Teen Concert Overview RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report providing an overview of the teen concert. Recreation Superintendent Pelletier presented a staff report (as per agenda material), noting the following: . That in January 2004, Council Member Comerchero and City staff met with approximately 12 teens and young adults to discuss their desire for a teen concert to be held in Temecula; · That the youth expressed concern that there was not anything for them to do locally, and their recreational opportunities were very limited; R: CSC/minules041204 3 · That they would request that City staff host a concert locally and invite several bands to perform; · That staff worked with several young people and scheduled a concert to be held on Friday, April 2, 2004, at the Community Recreation Center; . That five bands were invited to perform; . That the same young people handled the advertising and flyers, ticket sales at the event, food concessions, and announcements at the event; and that the cost was $5; . That approximately 230 young people attended the event and without incident; · That staff was present to ensure a safe event; and that in addition, members of the Temecula Teen Council were present to assist with concessions and monitor the multi- purpose room; . That the event was considered a success; · That staff is scheduled to meet with the teens for a follow-up evaluation of the event within the next week; . That a date in May will be considered for another event of this kind; . That the staff is of the opinion that the event was a success because the teens were instrumental in planning and promoting the event; . That the teens were the promoters of the event; . That the bands are local garage type bands; . That the bands and teens came from various schools; . That bands came in at 30 minute increments. This item number was received and filed by the Commission. 3. Temecula Hiah School Gvmnasium Joint Use Aareement RECOMMENDATION: 3.1 That the Community Services Commission approve in substantial form the Joint Use Agreement between the City of Temecula and the Temecula Valley Unified School District for a Gymnasium at Temecula Valley High School. Deputy Director Ruse presented a staff report (as per agenda material), noting the following: . That the item is for a joint use agreement between the Temecula Valley School District and the TCSD; R: CSC/minules041204 4 · That the school district has an opportunity to construct a gymnasium at Temecula Valley High School as part of a campus improvement plan that includes several other amenities; . That the gym portion of the project qualifies for partial grant funding through the state allocation board; · That the gymnasium is proposed to be over 66,000 square feet and will include three full size basketball courts, boys and girls locker rooms, wrestling room, restrooms, and storage rooms; · That the estimated cost for the facility will be 9.3 million dollars of which the district is eligible to obtain up to two-million dollars from the state allocations board; . That the gymnasium project is a portion of an overall 28 million dollar improvement project planned for the Temecula Valley High School; . That other amenities include lowering the hill on Pauba Road, construction of new baseball fields in the area, a performing arts facility accommodating approximately 800 seats, a pool complex, and a new two-story permanent classroom building; · That the proposed Joint Use Agreement is for a five (5) year term with automatic five(5) year renewals thereafter; · That the district will be solely responsible for all design and construction costs of the facility as well as all operations and maintenance costs; · That the district will have first opportunity for use of the facility to meet student athletic, recreational, and educational needs; . That once the districts needs have been met, the facility will be available for community use and as a Joint Use partner, the TCSD will have first priority among community user groups for use of the new gym; · That the Joint Use Agreement will provide a mechanism for the district to secure the funds that are needed for the facility to be able to offer school athletic and educational programs and will also provide an additional gym for TCSDs own growing recreational needs. For Commissioner Edwards, Ms. Ruse relayed that at a future time, if the City were to use the facilities, there would be a small rental fee required. MOTION: Commissioner Edwards moved to approve staff's recommendation. Commissioner Meyer seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. DIRECTOR'S REPORT Director of Community Services had not reports at this time. R: CSC/minules041204 5 COMMISSIONER'S REPORTS Commissioner Edward noted that he was very impressed with the Veteran's Memorial and is very proud to be a resident of the City of Temecula. Commissioner Meyler and Commissioner Fox echoed Commissioner Edwards' comments. Chairwoman Hogan relayed that it was a pleasure to be a part of the opening of the two new parks. The Commission thanked staff for a wonderful job. Mr. Parker thanked his staff for all their hard work. ADJOURNMENT At 6:55 p.m., Chairwoman Hogan adjourned this meeting to the next regularly scheduled meeting on Monday, May 10, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. r: ( Fe~ ~ '1IAA ~ la Ho n, Chairwoman ~{-~ Herman D. Parker, Dire or of Community Services R: CSC/minutes041204 6