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Home My WebLink About110804 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION NOVEMBER 8, 2004 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, November 8, 2004, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Edwards led the audience in the Flag salute. ROLL CALL Present: Commissioners Edwards, Fox, Meyler and Chairwoman Hogan. Absent: Henz. PUBLIC COMMENTS None. DIVISION REPORTS Maintenance Superintendent Harrington presented a brief overview of items addressed by the Maintenance Division since the last Community Services meeting, highlighting the following: · That the bi-annual refinishing of the Community Recreation Center (CRC) Gymnasium floor was completed · That the restrooms and teen room were painted at the Community Recreation Center (CRC) · That the deteriorating wood deck at the Temecula Community Center (TCC) caboose was removed and a new concrete slab, walkway steps and railing were installed · That a new concrete driveway at the Temecula Community Center (TCC) kitchen service entrance was installed · That installation of the new tree lighting system at the Temecula Duck Pond was completed · That the Maintenance Division continues to work closely with the contraction of the Veteran's Memorial and the Nakyama Garden project. R: CSC/minutesJ11 0804 · That the Maintenance Division has also acquired proposals and awarded a contract to Horizon Mechanical to install a new swimming pool water heater at the Community Recreation Center (CRC); and that the new heater will meet the new low emission requirernents of AQMD. Chairwoman Hogan expressed her excitement for the Veteran's Memorial Dedication and noted that she is looking forward to attending. Administrative Development Services Administrator McCarthy offered the following report: . That in a week, the City will be interviewing architectural firms for the TCC expansion . That art work that will be included in the 2005 Recycling Calendar has been selected by a panel of judges; and that the presentation for the individuals selected will be made at the January 2005 Commission meeting . That the Community Clean-up Household Hazardous Waste Round-up was held on October 23, 2004; noting that 55 1/2 tons of trash, 275 gallons of used motor oil, 40 gallons of used anti-freeze, and 59 car batteries were collected · That the Pre-construction meeting of the Sports Complex was held on October 25, 2004 and that grading will begin soon. Recreation Superintendent Pelletier presented the following report: · That the Halloween and Harvest Family Carnival took place at Margarita Community Park on Friday, October, 29, 2004; that the event was received and enjoyed by hundreds on Temecula residents . That the Erie Stanley Gardner Mystery Weekend was a successful event · That staff is currently working on several up and coming events which include: Veteran's Memorial Dedication, The Japanese Garden Dedication, plus the many holiday events scheduled throughout the month of December · That staff is currently working on the next Guide to Leisure Activities which will be out in the third week in December. For Commissioner Edwards, Ms. Pelletier noted that the judging of the Holiday Lights will be December 6, 2004. CONSENT CALENDAR 1. Commission Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the September 13, 2004 Community Services Commission meeting. R: CSC/minutes 110804 2 MOTION: Commissioner Edwards moved to approve the Consent Calendar. Commissioner Meyler seconded the motion and voice vote reflected aooroval with the exception of Commissioner Henz who was absent. COMMISSION BUSINESS 2. Election of Chairoerson and Vice Chairoerson RECOMMENDATION: 2.1 That the Community Services Commission: 2.1.1 Elect a member from the Community Services Commission to serve as Chairperson from November 1, 2004 to October 31, 2005 MOTION: Commissioner Edwards nominated Commissioner Meyler as Chairperson. Chairwoman Hogan seconded the motion and voice vote reflected aooroval with the exception of Commissioner Henz who was absent. 2.1.2 Elect a member from the Community Services Commission to serve as Vice-Chairperson from November 1 , 2004 to October 31, 2005 MOTION: Chairwoman Hogan nominated Commissioner Edwards as Vice-Chairperson. Commissioner Fox seconded the motion and voice vote reflected aooroval with the exception of Commissioner Henz who was absent. 3. Bovs and Girls Club Facility at Kent HinterQardt Memorial Park RECOMMENDATION: 3.1 That the Community Services Commission approve the conceptual master plan for the Boys and Girls Club Facility at Kent Hintergardt Memorial Park Director of Community Services Parker relayed that the City entered into a lease Agreement with the Boys and Girls Club to construct a facility at Kent Hintergardt Memorial Park. Deputy Director Parks via overhead, gave a presentation of the Conceptual Master Plan, noting the following: . That the original proposal was to allow a modular building on the site and the City would build an expansion of the parking lot on the 1.5 acres of land given to the City by the Wolf Creek Development . That the Boys and Girls Club has now determined that they have adequate funding to construct a permanent facility at the site R: CSC/minutes110804 3 · That the building will be a wood framed stucco finish with concrete barrel roof tile to complement the existing restroom building to match the existing residential development in the area · That the floor space will include a recreation room, teen room, art room, multi-purpose room, computer lab, homework area, as well as restrooms and staff offices. For Chairwoman Hogan, Mr. Parker relayed that the total size of the facility will be 5,000 square feet and that there would be room for expansion if necessary in the future. . For Commissioner Edwards, Mr. Parks relayed that the proposed project will not be going to the Planning Commission but rather Director's Hearing. For Commissioner Fox, Mr. Parks noted that there will be pedestrian access to the Wolf Creek Community but not vehicular access. For Chairwoman Hogan, Ms. Michelle Arrellano, CEO of the Boys and Girls Club noted that she is of the opinion that the facility will be handling one-thousand children. MOTION: Commissioner Meyler moved to approve the Conceptual Master Plan for the Boys and Girls Club. Commissioner Edwards seconded the motion and voice vote reflected aooroval with the exception of Commissioner Henz who was absent. DIRECTOR'S REPORT Mr. Parker reminded the Commission of the Veteran's Memorial Dedication to be held Thursday, November 11, 2004, at the Duck Pond and the Nakyama Garden Dedication to be held Friday, November 19, 2004 but that a time has not yet been scheduled. Mr. Parker also relayed that a Theater Manager has been hired. COMMISSIONER REPORTS Commissioner Fox thanked Mr. Parker for the hospitality he showed to the Historical Society at the Mary Phillips Center. Commissioner Fox relayed that it is her opinion that there should be flag poles at the Temecula Community Center (TCC), Community Recreation Center (CRC) and the Mary Phillips Center. Commissioner Meyler thanked Chairwoman Hogan for a terrific job as Chairwoman. For the Commissioner, Mr. Parker relayed that at some future point more brick pavers for the Veteran's Memorial will be available for purchase. Chairwoman thanked the Commission and staff for her opportunity to serve as Chair. R: CSC/minutes110804 4 ADJOURNMENT At 6:40 p.m., Chairwoman Hogan adjourned this meeting to the next regular scheduled meeting on Monday, December 13, 2004, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, Temecula. , Chairwoman cV/C2SL-, ~ Herman D. Parker, Director of Community Services R: CSC/minutes110804 '5