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HomeMy WebLinkAbout032207 CC/TVUSD Jnt. Agenda In compliance with the Americans with Disabilities Act, if you need special assistance to participate in thIs meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA JOINT TEMECULA CITY COUNCIL AND BOARD OF TRUSTEES OF THE TEMECULA VALLEY UNIFIED SCHOOL DISTRICT AN ADJOURNED REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MARCH 22, 2007 - 6:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. CITY COUNCIL CALL TO ORDER: SCHOOL BOARD CALL TO ORDER: Mayor Chuck Washington President Stew Morris Flag Salute: President Stew Morris ROLL CALL: City Council: Comerchero, Edwards, Naggar, Roberts, Washington Governing Board: Brown, O'Neal, Shafer, Tooker, Morris PRESENT A TIONS/PROCLAMA TIONS Certificates of Achievement to the Temecula Vallev Hiqh School Girls Soccer Team PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council/School Board on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk prior to the Council/School Board addressing that item. There is a five minute (5) time limit for individual speakers. CITY COUNCIL/SCHOOL BOARD REPORTS Reports by the members of the City Council/School Board on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. COUNCIL BUSINESS 1 Youth Master Plan RECOMMENDATION: 1.1 That the City Council and Board of Trustees of the Temecula Valley Unified School District jointly review and discuss the scope of services related to an agreement between the City of Temecula and Moore lacofano Goltsman, Inc. (MIG) for the development of a Comprehensive Youth Master Plan. 2 Joint Use Opportunities/Collaboration RECOMMENDATION: 2.1 That the City Council and the Board of Trustees of the Temecula Valley Unified School District jointly discuss and explore possible options to enhance eXisting joint uses and possible resources to the benefit of our community. CITY MANAGER REPORT/SUPERINTENDENT REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular City Council meeting: Tuesday, March 27, 2007, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. 2 PROCLAMA TIONS AND PRESENTATIONS COUNCIL BUSINESS ITEM NO.1 Approvals City Attorney Director of Finance City Manager ~ IJIL (b", CITY OF TEMECULA AGENDA REPORT TO: FROM: City Manager/City CounciVBoard of Trustees of the TVUSD Herman D. Parker, Director of Community Services DATE: March 22,2007 SUBJECT: Youth Master Plan RECOMMENDATION: That the City Council and Board of Trustees of the Temecula Valley Unified School District jointly review and discuss the scope of services related to an agreement between the City of Temecula and Moore lacofano Goltsman, Inc. (MIG) for thedeveJopment of a Comprehensive Youth Master Plan. BACKGROUND: On Tuesday, August 24, 2006, a meeting of the Drug and Gang Task Forcewas held. This meeting was atlended by Mayor Chuck Washington and Mayor Pro Tem Mike Naggar and School Board Members Stu Morris and Kenneth Ray. The commitlee discussed various options to address youth needS in our community and also received a presentation from.the Police Department regarding enforcement of drug and gang activities. During the discussion itwas suggested that the two governmental entities pursue the development of a comprehensive Youth Master Plan thatfocuses on several differentcomponen~ simultaneously inaneffortto address the needs of our young adult population. Several ideas with regards to youth needs were discussed including arts, music and culture,sports, places for teens to hang out, private sector involvement and options, family intervention, bullying prevention, parenting and leadership training, he.atth education, fitness and a variety of other issue.s. The committee felt that by developing this comprehensive plan with the involvement oUeens we could strategically move forward addressing our young adult community needs over the ne)(i several years. It Was. recommended by the subcommitlee thatthe CitY Co.uncllconsideron September 12, 2006 a recommendation to proceed with an Request For Qualifications (RFQ) to hire a qualified firm that would prepare a comprehensive youth master plan. In September 2006 the TCSD released an RFQ to qualified firms interested in preparing this comprehensive youth master plan. The Statemen~ of Qualifications from qualified firms were due back to the City by October 26,2006.. The Statement of Qualifications requested that qualified firms having experience preparing such strategic plans subm~ a Statement of Qualifications stating their experience, company profile andabilitYto complete this task on time and within budget. The RFQ was mailed to 28 firmsac;rossthe nation. Two Statements of Qualification were. received. Through an eyaluation process which consisted of an interview by a panel, including members of the commiltee,a.school district representative and sub-commitleeCouncil Members Chuck Washington and Mike Naggar, MIG was selected as th.e most qualified firm to prepare our youth master plan. Over the past seyeral weeks staff has worked with MIG to develop a contract and Scope of Services that address all components that have been identified for consideration in the Youth Master Plan. MIG will meet on several occasions with an established steering committee that will provide direction in the process. They will also conduct two community workshops to gather information and input from anyone who wishes to provide input in the youth master plan. These workshops will be publicly noticed and held during convenient hours to provide for public accessibility. MIG will also conduct several focus groups, focus group meetings to gather input from entities such as the Arts Counsel, the Boys and Girls Club of Southwest Riverside County, church organizations, SAFE, Temecula Valley Unified School District, the Police Department, teens and others. They will also conduct individual meetings with key stakeholders. In addition, a survey instrument will be developed and working with the teen counsel and other yolunteers, MIG and TCSD staff will attend teen functions and gather survey information from our young adults. It is our intent to also post the survey instoument on the City's website, the Temecula Valley Unified School District website and the website of all three local high schools. Our goal is to allow anyone who wishes to provide input into this document to have the opportunity to do so. The youth master plan will be a comprehensiye document that addresses a variety of different issues that face our young adult population in Temecula. It will guide Temecula in addressing those needs over the next several years. FISCAL IMPACT: The cost of preparing this document is $74,607. This includes a 10% contingency. These funds will be requested at the next scheduled Temecula Community Services District Board of Directors meeting on March 27, 2007. ATTACHMENTS: Scope of Services R:/SireetaI/Administrative/O:12207YouthMasterPlan March 3,2007 EXHIBIT A TASKS TO BE PERFORMED CONSULTANT'S SERVICES I, SCOPE OF SERVICES (Phases) Moore Iacofano Goltsman, Inc. (MIG) Description All materials, labor, transportation, supplies, equipment, incidentals, and estimated schedule necessary to provide the following: Scope of Work PHASE 1: Environmental Scan (January - June 2007) The City of Temecula Youth Master Plan will be launched during the Environmental Scan phase. To create a Youth Master Plan that represents the City's unique social, recreational, educational, artistic, and cultural dynamics, the process will reach out to involve a wide range of stakeholders -- from youth service groups to Temecula Valley Unified School District (TVUSD) and both current users of services as well as non-users. This involvement will result in a plan that reflects the vision of all corrmunity members. The community involvement program will provide youth and adults with opportunities both to learn about the planning process and to proYide input, and will also inyolve youth and staff in assessing needs. This comprehensive outreach program will proYide: . A wide variety of ways for community members to get involved and receive information; . Excellent documentation of community needs; and . Thorough stakeholder outreach to accurately assess needs. Interviews with stakeholders and focus groups from youth-serving interest groups and associations will proYide additional insight into youth needs and opportunities;as well as inform the design of community questionnaires. Outreach through youth and adult questionnaires will involve residents who do not typically come to public meetings in identi1'{ing community needs. A community workshop will provide an informative and interactive yenue for the entire community to learn about the planning process and proYide meaningful input. Prepared by MIG, Inc. 10 March 3, 2007 City of Temecula staff will be actively involved in the process. A "Planning Team" of key City staff will work closely with MIG throughout this process, providing staff with the opportunity to participate in crafting a vision for the future of Temecula's youth, as well as providing MIG with valuable insight into City needs and issues. Project oversight will be established during Phase I. This oversight will involve the following groups in the ongoing development of the Youth Master Plan: . A Planning Team of management staff representing City of Temecula will provide a forum for staff involvement and guidance for MIG; . A Steering Committee, consisting of key stakeholders from entities such as City Council, Community Services Commission, Art Council, TVUSD, Police, Boys and Gins Club, YMCA, and religious organizations will help guide the planning process and provide valuable input. MIG strongly encourages youth appointment to the Steering Committee and close coordination with staff representatives from Planning and Economic Development. These appointments will acknowledge the importance of community facilities and amenities in fostering youth development, enhancing community livability, and promoting economic development. . A Youth AdYisory Committee, consisting of youth from the Teen Council, Boys and Gins Club, Explorers Program, and SAF. E \Mil also help guide the planning process and provide valuable input. Additionally, Committee members could provide support in conducting community involvement activities including distributing community questionnaires and providing facilitation support at community workshops. . The City Council wili provide final project approval and will have many opportunities for involvement throughout the project. During Phase I, these groups will learn about the planning process, identify preliminary community needs, and develop a preliminary vision and strategic planning framework to guide the development of the Youth Master Plan. More importantly, their inyolyement will represent the vanguard of the broader community's buy-in and support for implementing the Final Plan after the planning process. The following is a detailed description of tasks in Phase I: EnYironmental Scan. 1.1 Project Initiation and Planning Team Meeting #1 MIG will meet with the Planning Team at project initiation to identify scope elements, schedule, budget, roles and responsibilities, and logistical issues in order to develop and tailor the planning process. Based on this discussion, MIG will develop the scope, budget and timeline, and provide these items to City staff for approval and establishment of a contract for services. Timeframe: January 4, 2007 1.2 Joint Meeting of the Temecula City Council and TVUSD Board MIG will attend the joint meeting ofthe Temecula City Council and TVUSD Board as scheduled by City staff to present a brief slideshow about the proposed scope of work and to answer questions and hear comments from the Council and Board members about the project scope, schedule, budget, roles and responsibilities for the planning process prior to their approval of these items. As needed, MG wili Prepared by MIG, Inc. 11 March 3, 2007 work with City staff after the joint meeting to address any final planning process refinements as related to the scope, budget and timeline. Timeframe: March 22, 2007 1.3 Planning Team Meeting #2 MIG will meet with the Planning Team to review and refine the following draft documents, which MIG will proYide three (3) business days prior to the meeting: . Youth and Aduit Questionnaires . Stakeholder Interviews Assessment Tool . Focus Groups Assessment Tool . Agenda for Joint Meeting of the Youth Advisory Committee and Steering Committee Additionally, the meeting \Mil allow for: . Refining of the participant lists for stakeholder interviews and focus groups, if necessary; . Identifying dates for the stakeholder interviews, focus groups, Committees, and Community Workshop #1; . Coordinating distribution of the questionnaires, yolunteer recruitment, and tabulation of data; and . Addressing other coordination issues, as needed. Estimated timeframe: Earty April 2007 1.4 Youth and Adult Questionnaires MIG will develop two questionnaires-one to gather input from youth and a second for adults-which will help assess community members' interests, concerns and ideas related to current and future programs and facilities to serve Temecula's youth. To the greatest extent possible, the questionnaires will be designed in a format that collects the richest and most informative data while enabling the most efficient and effective data collection and tabulation methods. City staff will reYiew one draft of the questionnaire instrument and will provide MIG with one collective set of revisions. MIG will design the questionnaires to be distributed and completed (a) in paper form through in-person intercepts and (b) electronically via the City's website. For the in-person intercept questionnaires, MIG recommends utilizing youth volunteers from the Youth Advisory Committee, the City's Teen Council, and Bill Gould who can be deployed to locations such as the City's major retail destinations, recreation facilities, the Temecula Farmer's Market, and similar locations and eyents. For the web-based questionnaire, MIG recommends that City staff coordinate with officials from TVUSD, private schools, and continuation schools to hal.e students complete the questionnaire during instruction in computer laboratories. Altematiyely, the paper version could be distributed via teachers in classrooms, and each high school could post a link from their website to the web-based questionnaire. City staff could also distribute the questionnaire to social service providers from the County government and community-based organizations. Prepared by MIG, Inc. 12 March 3, 2007 Additionally, MIG recommends that Ctty staff promote the questionnaire through the City's website, advertisements, publications, and local media stories. If City resources are available, the City could offer an incentive/award (e.g., an iPod, or a gift card) to one selected respondent to further encourage participation. Assuming these outreach measures (particularly support from the schools), MIG estimates that a total of1,OOO completed questionnaires is feasible, with at least half completed by youth, and at least half completed electronically via the City's website. MIG will provide the City with a specialized module that tailored for data entry of paper for questionnaires into a database by City staff, which MIG will then merge with the online questionnaire data. MIG will download and synthesize the online questionnaire data into a readable format to review results. Findings will be summarized in the Environmental Scan summary (see Task 1.10). Estimated timeframe: Questionnaire completed by late April 2007, and administered through late May 2007 1.5 Stakeholder Interviews MIG will work with the City to develop a stakeholder assessment tool for MIG to conduct up to ten (10) one-an-one, in-person interviews with the Mayor, City Council members, City Manager, TVUSD Superintendent, at least one TVUSD Board member, and other key civic/youth leaders. The interviews will identify key issues, priorities and perceived needs related to youth programs and community facilities, as well as desired outcomes from the Youth Master Plan. The interviews will focus on how to strengthen partnerships and how to avoid duplication of services while expanding the quality and quantity of services and facilities available to City youth. Additionally, stakeholders will recommend specific groups for including in the focus groups (see Task 1.6) and receiving direct inYitations for the community workshops (see Tasks 1.9 and 2.3). City staff and MIG will identify a 1-2 day block to conduct the interviews, within which City staff will schedule the'interviews. MIG will provide the Planning Team with an electronic copy of an executive summary of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10). Estimated timeframe: Mid-April 2007 1.6 Focus Groups MIG will work with the City to develop a focus group assessment tool for MIG to conduct up to eleven (11) focus groups of 2-6 people each from the fOllowing key, youth-serving groups: . Art Council . Boys and Girls Club . Chamber of Commerce . Church Youth Pastors . Community Services . Community Services Commission . Police Department . Private and continuation schools . S.A.F.E. . TVUSD . YMCA Board Prepared by MIG, Inc. 13 March 3, 2007 The focus groups will identify key issues, priorities, programs, services, and community facility needs of these groups, all of whom have unique experiences and perspectives regarding the City's youth that merit additional outreach. City staff and MIG will identify a 2-day block to conduct the focus groups, within which City staff will schedule the focus groups, invite participants, and secure a facility. MIG will provide the Planning Team with an electronic copy of an executive summary of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10). Estimated timeframe: Late April 2007 (combined with Task 1.7) 1.7 Joint Meeting of the Youth Advisory Committee and Steering Committee MIG will facilitate a joint meeting ofthe Youth Advisory Committee and Steering Committee to (a) review the purpose of and planning process for the Youth Master Plan; (b) discuss outcomes and expectations for the planning process; and (c) identify issues and barriers to be addressed in the Youth Master Plan. MIG recommends ending the joint session after approximately 1 hour and continuing the meeting solely with the Youth AdYisory Committee so as to maximize their comfort level with speaking freely about their expectations and issues. Additionally, MIG will utilize this time to request and train volunteers for conducting in-person intercept questionnaires and for providing facilitation support at Community Workshop #1. MIG recommends scheduling the joint meeting to occur at approximately 5:00 p.m. on the end of the 2-day block of focus groups (see Task 1.5) to minimize MIG travel time. City staff will secure a facility for the joint meeting and communicate any necessary information to parents regarding youths' participation the Committee. MG will provide the Planning Team with an electronic copy of a summary report of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10). Estimated timeframe: Late April 2007 (combined with Task 1.6) 1.8 Planning Team Meeting #3 MIG will meet with the Planning Team to (a) review outcomes and executive summaries of the outreach activities conducted to-date and (b) strategize and prepare for Community Workshop #1 (see Task 1.9). Discussion items for the community workshop will include workshop format and activities, presentation and handout materials, roles and responsibilities, and other preparation needs. Estimated timeframe: Early May 2007 1.9 Community Workshop #1 MIG will work with the City to design and facilitate Community Workshop #1 to (a) explain the purpose of and planning process for the Youth Master Plan; (b) review emerging themes, issues, and ideas identified through outreach activities conducted to-date; and (c) facilitate and document community input. The workshop will likely include both small . and large group interactive discussions, which will necessitate involvement of City staff and/or Committee members in small group facilitation. MIG will proYide any necessary small group facilitator training prior to the wcrkshop. City staff wili secure a facility for the workshop and will conduct all outreach and public noticing prior to the eyent. MIG will develop an agenda, a comment card, and a PowerPoint presentation for the workshop. City staff will provide copies of the agenda hUp: I /chagenda/sire/cacheI23/m243kc45] zh5a255gpj03y55/83IiP1 031320071 0372319. DOC March 3. 2007 and comment card for the workshop. MIG will provide the Planning Team with an electronic copy of a summary report of the findings and will incorporate the findings into the Environmental Scan document (see Task 1.10) Estimated timeframe: Midllate May 2007 1.10 Environmental Scan Summary (Draft and Final) MIG will prepare an Environmental Scan summary with accompanying tables and images to synopsize the results of all research tasks performed in Phase 1. A data file will be provided to City staff for printing and distribution of the document to City Council members, City staff, Committee member.;;, and others as needed. City staff will provide MIG with two (2) rounds of comments and directions for revisions. Estimated timeframe: Mid June 2007 (first draft) PHASE 2: Strategic Framework and Plan Development (July - September 2007) During the Strategic Framework and Plan Development phase, MIG will conduct meetings with the Planning Team, the Youth Advisory Committee, the Steering Committee, and the broader community at Community Workshop #2 to establish the strategic planning framework and develop and prioritize strategies to achieve the goals and outcomes, all of which will be informed by the Environmental Scan. MIG will work with the Planning Team to develop the framework for presentation to the Committees and at the workshop. The strategic planning framework created in this phase will function as the Youth master Plan's organizing structure. It will identify a guiding vision statement, supported by goals, strategies, cost estimates and funding options that illustrate the major actions necessary to move the City towards realizing its vision for the future of community facilities, programs and services for Temecula's youth. The following is a detailed description of tasks in Phase II: Strategic Framework and Plan Development 2.1 Strategic Framework Development Based on the data generated during the Environmental Scan phase, MIG will craft a draft strategic framework that will establish the organization of the Youth Master Plan including the following elements: . Vision: the ideal future state for Temecula's youth resulting from achievement of the community's efforts . Values: desired characteristics of the community and its youth . Goals: broad courses of action to carry achieve the vision . Strategic directions: a list of strategy categories, which outline specific steps towards achieving the goals. MIG will proYide the draft framework in electronic form to the Planning Team at least three (3) business days prior to Meeting #4 (see next task). Estimated timeframe: Early/mid July 2007 2.2 Planning Team Meeting #4 MIG will meet with the Planning Team to (a) review any additional community or stakeholder feedback from Phase I received by City staff; (b) reYiew and refine the draft strategic planning framework including the vision, values, goals and strategic directions; hup://chagenda/sire/cache/23/111243kc451 zh5a255gpj03y55/83ISJ 1 031320071 0372319 .DOC March 3, 2007 and (c) plan the agenda and format of Youth Advisory Committee Meeting #2, Steering Committee Meeting #2, and Community Workshop #2. Estimated timeframe: Mid-July 2007 2.3 Youth Advisory Committee Meeting #2 and Steering Committee Meeting #2 MIG will facilitate separate meetings of the Youth Advisory Committee and Steering Committee to (a) review and affirm the strategic plan framework for the Youth Master Plan, including the vision, values, goals and outcomes; and (b) further develop strategies in support of goals and outcomes. To minimize travel time, MIG will conduct the meetings back-to-back on the same afternoon/evening with the Youth Advisory Committee Meeting occurring first. The Steering Committee will then convene to review and build on the Youth Advisory Committee's strategies, applying their expertise and policy knowledge to refine the strategies and actions into the most manageable and realistic format possible. Additionally, if needed, MIG will utilize this time to request and train volunteers for providing facilitation support at Community Workshop #2. City staff will secure a facility for the meetings and communicate any necessary information to parents regarding youths' participation on the Committee. MG will provide the Planning Team with an electronic copyof a summary report of the findings. Estimated timeframe: Late July 2007 2.4 Cost Estimates and Financing Options After City staff review and provide any refinements to the strategies, MIG will develop realistic cost estimates and suggestions for financing options for desired facilities and programs for high priorities that will be implemented within the next five years. MIG will provide the Planning Team with an electronic copy of the estimates for review and refinement prior to integrating into the Draft Youth Master Plan. Estimated timeframe: Late August 2007 PHASE 3: Approval of Draft and Final Youth Master Plan (September - November 2007) During Phase 3 the Youth Master Plan will be developed in draft and final formats through review and input from the Planning Team, the Youth Advisory Committee, the Steering Committee, the Community Services Commission, the TVUSD Board, and the City Council. The following is a detailed description of tasks in Phase 3: Approval of Draft and Final Youth Master Plan. 3.1 Draft Youth Master Plan Based on the previous tasks and the input received, MIG will prepare a Draft Youth Master Plan for review by staff and the Committees. The draft will be formatted as a clear, readable and attractive document suitable for public distribution. A data file will be provided to City staff for printing and distribution of the document to City staff, Committee members, and others as needed. City staff will collect all proposed revisions and provide MIG with one set of reyisions. Estimated timeframe: Early September 2007 (to Planning Team) 3.2 Planning Team Meeting #5 MIG will meet with the Planning Team to (a) review and refine the Draft Youth Master Plan prior to distribution to other stakeholders (see Task 3.1); (b) plan the agenda and hup: Ilchagendalsirelcachel23lm243kc451 zh5a255gpj03y551831W t031320071 0372319. DOC March 3, 2007 format of Youth Advisory Committee Meeting #3 and Steering Committee Meeting #3; and (c) review the schedule of and approach to the presentations of the Youth Master Plan to the Community Services Commission and joint session of the City Council and TVUSD Board. Estimated timeframe: Mid September 2007 3.3 Youth Advisory Committee Meeting #3 and Steering Committee Meeting #3 MIG will facilitate separate meetings of the Youth Advisory Committee and Steering Committee to review and refine the Draft Youth Master Plan. To minimize travel time, MIG will conduct the meetings back-to-back on the same afternoon/evening with the Youth Advisory Committee Meeting occurring first. The Steering Committee will then convene to review and build on the Youth Advisory Committee's refinement of the Draft Youth Master Plan. Both Committees 11411 be advised of and encouraged to attend the presentations to the Community Services Commission and the joint session ofthe City Council and TVUSD Board, which could include a team ofvoiunteer presenters from the Youth Advisory Committee. City staff will secure a facility for the meetings and communicate any necessary information to parents regarding youths' participation on the Committee. MIG will provide the Planning Team with an electronic copy of a summary report of the findings. Estimated timeframe: Late September 2007 3.4 Community Workshop #2 MIG will work with the City to design and facilitate Community Workshop #2 to (a) briefly reyiew the purpose of, planning process for, and activities completed to-date for the Youth Master Plan; (b) review the strategic framework elements and draft strategies; and (c) facilitate and document community input regarding the draft and additional strategies, as well as short, medium and long-tenm priorities. The workshop will likely include both small and large group interactive discussions, which will necessitate involvement of City staff and/or Committee members in small group facilitation. MIG will provide any necessary small group facilitator training prior to the workshop. City staff will secure a facility for the workshop and will conduct all outreach and public noticing prior to the event. MIG will develop an agenda, a comment caid, and a PowerPoint presentation for the workshop. City staff will provide copies of the agenda and comment card for the workshop. MIG will provide the Planning Team with an electronic copy of a summary report of the workshop findings. Estimated timeframe: Early/Mid October 2007 3.5 Presentation to the Community Services Commission MIG will present the Final Plan to the Community Services Commission. If desired, MIG could involve volunteer presenters from the Youth Advisory Committee. Estimated timeframe: Mid November 2007 3.6 Presentation to a Joint Meeting of the City Council and TVUSD Board MIG will present the Final Plan to a joint meeting of the City Council and TVUSD Board. If desired, MIG could involve volunteer presenters from the Youth Advisory Committee. . Estimated timeframe: Late Noyember 2007 http://chagenda/sire/cacheI23/m243kc451zh5a255gpj03y55/831'P 1 031320071 0372319 .DOC March 3, 2007 3.7 Final Youth Master Plan Based on one set of consolidated comments collected by the City, MIG will revise the Draft Plan and deliver the Final Plan to City staff in the form of one digital copy and one camera-ready original, The City is responsible for printing and distributing the Plan, The Plan will inciude: vision and planning framework; actions for each strategy area; estimated costs for programs and facilities; and recommendations for potential funding sources. City staff will collect all proposed reyisions identified in Tasks 3.5-3,6 and provide MIG with one set of revisions. Estimated timeframe: Late October 2007 (to staff prior to Tasks 3.5 and 3.6) hllp: Ilchagendalsirelcachel231m243kc451zh5a255 gpj03y55183IgJ 1 031320071 0372319 .DOC ITEM NO.2 Approvals City Attorney Director of Finance City Manager p..r i11l '1:,'.. ~ CITY OF TEMECULA AGENDA REPORT TO: City CounciVBoard of Trustees of the Temecula Valley Unified School District FROM: Shawn Nelson, City Manager DATE: March 22, 2007 SUBJECT: Joint Use Opportunities/Collaboration RECOMMENDATION: That the City Council and the Board of Trustees of the Temecula Valley Unified School District jointly discuss and explore possible options to enhance existing joint uses and possible resources to the benefit of our community. BACKGROUND: Over the past years, the CitY and the School District have collaboratively developed joint uses of facilities such as Temecula Elementary School, Temecula Middle School, and the CRC Pool. At this time, it is desirable thatthe City and the School District further enhance the existing use of such facilities and explore potential opportunities of future joint uses and possible resources. The City has enjoyed the relationship it has with the School District and has recognized the benefits of both agencies' effort in addressing the ever-growing needs of our youth. FISCAL IMPACT: None. ATTACHMENTS: None.