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HomeMy WebLinkAbout040907 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, APRIL 9, 2007 6:00 PM CALL TO ORDER: FLAG SALUTE: ROLL CALL: PUBLIC COMMENTS: Chainnan Charlotte Fox Hogan Henz, Hogan, Meyler, Edwards, Fox A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the March 12,2007 Community Services Commission meeting. R:\CSCAGEND\2006\2007\040907.doc COMMISSION BUSINESS 2. Abraham Lincoln Exhibit RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the recent Abraham Lincoln exhibit at the Temecula Valley Museum. 3. Temecula Elementarv School Swimming Pool Re-Plaster RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the re-plastering of the TemeculaElementary School Swimming Pool. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on on May 14, 2007, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\CSCAGEND\2006\2007\040907.doc ITEM NO. 1 ~ , , MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION MARCH 12, 2007 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, March 12, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Henz led the audience in the flag salute. ROLL CALL Present: Commissioners: Henz, .Hogan, Meyler, Edwards, and Chairperson Fox. Absent: None. PUBLIC COMMENTS No comments. DMSION REPORTS Recreation Superintendent Pelletier provided the Community Services Commission with an update of items addressed since the last Community Services Commission meeting, highlighting on the following: o That Astronomy Family Fun Night was held on Friday, February 23, 2007, from 6:00 p.m. to 8:00 p.m. at the Temecula Hills Park o That staff is preparing for the Spring Egg Hunt scheduled to take place. on Saturday, April 7, 2007, at 10:00 a.m. at the Ronald Reagan Sports Park, Paloma Del Sol Park, Temeku Hills Park, and Harveston Community Park o That staff is preparing for the Annual Volunteer Recognition event which is scheduled to take place on Monday, April 16, 2007 at the South Coast Winery Resort from 9:00 a.m. to 11:00 a.m. o Staff is also preparing for the summer programs 2007 o That the Rotarians Annual Triathlon will take place on Sunday, March 25, 2007, at 8:00 a.m. that will affect the CRC area. .At this time, Commissioner Hogan arrived. Development Services Administrator McCarthy provided a staff report, offering the following: o That the Master Plan for the Temecula Community Center (TCe) was approved by the City Council R: CSClmlnules/031207 o That the concession stand at the club house at Patricia H. Birdsall will open in the near Mure o That the contract for MIG, consultant for the Youth Master Plan will be going to a joint meeting of the City Council and the Temecula Valley School District Board on Thursday, March 22, 2007. Cultural Arts Administrator Betz provided the Community Services Commission with a brief overview of items addressed in the Cultural Arts Division, noting the following: o That the level of attendance at the History Museum for the month of February were extraordinary o That Temecula Presents shows were sold at the Mercantile. Maintenance Superintendent Harrington provided the Community Services Commission with a brief overview of items that were addressed by the Maintenance Division since the last Community Services Commission meeting, noting the following: o That the Community Recreation Center (CRC) stage rollup door was rebuilt o That a 400 gallon grease interceptor was installed at the CRC kitchen o That the Children's Imagination Workshop was'detailed o That the hard floors at the Temecula Public Library was sealed o That two new concrete picnic tables were installed at the Temecula Public library employee patio area o That the winter ball-field renovation at all sports parks was completed. For the Commission, Maintenance Superintendent Harrington noted that the damage to landscaping due to frost was extensive; advising that some plants have come back and that the plants that have not will be replaced. CONSENT CALENDAR Minutes 1.1 That the Community Services Commission approve the minutes of the February 12,2007, Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner Henz seconded the motion and voice vote reflected unanimous aDDroval. COMMISSION BUSINESS 2. Civic Center Conceotual Master Plan 2.1 Community Services Commission receive and file this report on the Civic Center Conceptual Master Plan. . Principal Planner Butler, Per PowerPoint presentation, highlighted on the following: o Existing Site Plan o Phase 1 Improvements o Phase II Civic Center Site R: CSChninules031207 2 l o Parking Structure o landscaping o Floor Plans o Architecture - Mission Revival o Heritage Walk. For Commissioner Henz, Mr. Butler noted that 480 parking. spaces will be provided in the parking structure and that the CMc Plaza will be 93,000 square feet. In response to Commissioner Meyler's query, Mr. Butler noted that staff would be hopeful to bid the parking garage in March 2008; and to bid the CMc Center late summer 2008 which will be an 18 month construction time frame; and that he would be hopeful to relocate in the first quarter of 2010. Mr. Butler noted that the parking structure will be utilized by staff, patrons of the Civic and Old Town. It was the consensus of the Community Services Commission to receive and file this report. The Community Services Commission thanked Mr. Butler for his presentation. 3. YMCA Development Plan 3.1 That the Community Services Commission receive and file a report on the proposed YMCA to be located in Margarita Community Park. Per PowerPoint Presentation, Mr. Jim Morgan, Executive Director and Mr. Rick Nugabauer, provided a brief overview of the proposed project, highlighting on the following: o Site Plan o Aerial View of the YMCA o YMCA Programs o Floor Plan. For Commissioner Henz, Mr. Morgan noted that the hope would be to break ground in May 2007, and completion by May, 2008. Mr. Morgan explained the post-partum fitness class to Chairperson Fox; informing that the swimming pool will be covered which will provide for swimming lessons year-round. For Commissioner Hogan, Mr. Morgan advised that the child care would not be a drop off center but would be used for patrons engaged in organized programs. Mr. Morgan noted that the fee schedule has not yet been determined. Speaking highly of the program, Director of Community Services Parker noted that YMCA will be a tremendous asset to the Community. The Commission thanked Mr. Nugabauer for his time and effort with respect to the YMCA. The Community Services Commission thanked Mr. Morgan for his presentation. R: CSChninutes031207 3 4. Senior Center UDdate 4.1 That the Community Services Commission receive and file a report on the programs and activities at the Mary phillips Senior Center. Recreation Supervisor Adkisson provided a brief update with regard to the Senior Center <as per staff report), noting the following: o Seniors o T emecula Senior Services o Senior Activities o Excursions o Education Programs o Special Events o Current Programs. For Commissioner Henz, Director of Community Services Parker relayed that currently there would not be a site available for another senior center but will request that it be added to the Capital Improvement Program for consideration for Mure projects. Commissioner Hogan noted that the ladies at the Senior Center would be desirous of having their own lounge room. Commissioner Hogan also requested that the heating and air be maintenanced. Ms. Hogan also expressed concern with the parking situation at the Mary Phillips Senior Center. Director of Community Services Parker noted that he will have the Maintenance Division look at the heating and air-conditioning for any defects. The Community Services Commission thanked Ms. Adkisson for the update. It was the consensus of the Community Services Commission to receive and file this report. COMMISSIONER'S REPORT Commissioner Edwards relayed that he enjoyed the CPRS conference; and requested that staff discuss the possibility of adding more computers to the senior center. Commissioner Hogan expressed some concern with a ticket situation she experienced at the Theater; and also advised that she would be of the opinion that children two and under should not be allowed to attend adult performances at the Theater. In response to Commissioner Hogan's concern with children two and under attending adult performances, Director of Community Services Parker noted that staff will discuss this situation internally and will explore options on how to regulate children at adult performances to ensure a enjoyable experience for all attendees. - Chairperson Fox also thanked Director of Community Services Parker for the opportunity to attend the CPRS conference. R: CSChninutes031207 4 For Chairperson Fox, Development Administrator McCarthy noted that the proposed YMCA will be going before the Planning Commission and not the City Council. ADJOURNMENT At 7:10 p.m., Chairperson Fox adjourned this meeting to the next regularty scheduled meeting on Monday, April 9, 2007, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Charolette Fox, Chairperson Herman D. Parker, Director of Community Services R: CSChnlnutes031207 5 ITEM NO. 2 ~..... -"~ CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: DATE: SUBJECT: Herman Parker, Director of Community Services April 9, 2007 Abraham Lincoln Exhibit PREPARED BY: Martin Betz, Wendell Ott Cultural Arts Division RECOMMENDATION: Receive and file a report on the recent Abraham Lincoln exhibit at the Temecula Valley Museum. BACKGROUND: The Temecula Valley Museum presented the exhibition Abraham Uncoln Memorabilia form the collection of Charles Bechtloff, which was shown from January 20, 2007 until April 1, 2007. Objects for the exhibition were on loan from the collection of Mr. Chuck Bechtloff of Huntington Beach. It contained 150 items including photographs, documents, and memorabilia. During the course of the exhibition a number of special events were held including presentations by Civil War re-enactors, and special guest speakers. During all three months the attendance broke all previous records. First quarter total was 51% above our average attendance. School scheduled visits came from not only our usual Temecula I Murrieta area, but also from as far away as Corona. We received tour requests from a large range of classes including 5th grade through High School which are not normally requested. Also of note was a 90% increase in our visitor donations. C:lDocuments and SettingslGaliZigler\Local SettingslTemporary Intemet FileslOLKB6\abe lincoln staff report 4-~7.doc ITEM NO. 3 -.... . CITY OF TEMECULA AGENDA REPORT TO: Comrnunity Services Commission FROM: Herman D. Parker, Director of Community Services DATE: April 10, 2007 SUBJECT: Temecula Elementary School Swimming Pool Re-plaster PREPARED BY: Kevin T. Harrington, Maintenance Superintendent and Bruce Wedeking, Maintenance Supervisor RECOMMENDATION: That the Community Services Commission receive and file the report on the re-plastering of the Temecula Elementary Swimming Pool. DISCUSSION: As previously reported July 11, 2005 the Community Services Department completed substantial renovation to the mechanical system of the Temecula Elementary School Swimming Pool. The new mechanical system included the followed items: automated water chemistry rnonitoring system; autornated chemical injection systern; high ratesand.filtration system; automated circulation system, equipment plumbing and chemical storagetanks. With the recent irnprovernent of the pools mechanical system and the improved ability to manage the water quality staff requested funding to re-plaster the swimming pool. This year additional funding was approved through our Capital Improvement Project Program. Plans and sPElcifications were prepared, a request for proposals was completed and a contract was awarded to Jeff Kerber Pool Plastering. An important issue associated with the project was that completely re-plastering the 100,000 gallon swimming pool would be very noisy and dusty process which could only be completed while Temecula Elementary School was ,out of session. Closing the pool down during their summer break was, not an option que loour SUmmer programs. The next window of opportunity was their Christmas break (December 18 through January 1). This required that a lot of work needed to be completed in a short amount of time. The pool had to be drained, several layers of old plaster needed to be removed to reach the original gunite, the old light niches needed to be completely removed from the. pool wall and replaced with new niches and lights, damaged tiles and grates needed to be replaced and the pool needed to be re-plastered. .In addition the pool needed to be refilled, brushed two tirnes a day for a week, the water nel;lqeq to be balanced and reheated. Our goal was to have all of the pool construction related items completed by January 1, thus giving us until January 14 to dial the pool.in for swimmers. Needless to say we ran into several obstacles while trying to meet our deadlines from contractor scheduling, city and county inspections and weather conditions. Overall the project went well and we did meet our goal of January 15. R:\HARRING~GENDA.RP1\Co~unity Services Conumssion\CSC TES Pool Re-plaster 4-9-2007.doc