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HomeMy WebLinkAbout040907 CSC Minutes MINUTES OF A REGULAR MEETING OF THE CITY OF l:EMECULA COMMUNITY SERVICES COMMISSION APRIL 9, 2007 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:01 p.m., on Monday, April 9, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, Califomia. ALLEGIANCE Commissioner Hogan led the audience in the flag salute. ROLL CALL Present: Commissioners: Hogan, Meyler, Edwards, and Chairperson Fox. Absent: Henz. PUBLIC COMMENTS Ms. Barbara Miller, representing the Temecula Valley Garden Club, invited the Community Services Commission to the 2ZW Annual Flower Show and Plant Sale, to be held at the Mary Phillips Senior Center on Saturday, April 28, 2007, from 10:00 a.m. to 4:00 p.m. DIVISION REPORTS Maintenance Superintendent Harrington provided a brief staff report, highlighting on the following: o That the Maintenance Division refinished the gymnasium floor at the Community Recreation Center (CRe) o That the Community Recreation Center (CRC) was treated for termites and repaired the damaged lumber o That the Maintenance Division completed the state required inspection of the water slide at the Community Recreation Center (CRC) o That the basketball court at Pala Community Park was resurfaced o That the hockey rink at Margarita Community Park was resurfaced o That a new drinking fountain was installed at Paloma Del Sol Park o That numerous drinking fountains were repaired at various park sites throughout the city o That the multi-purpose room at the Temecula Community Center (TCe) was painted. In response to Commissioner Meyer's query regarding loss of landscaping due to cold weather, Maintenance Superintendent Harrington advised that Harveston Park lost nearly 5,000 plants due to extreme cold weather. The Community Services Commission thanked Mr. Harrington for his report. R: CSClminutesl040907 Development Services Administrator McCarthy provided a staff report, offering the following: o That the Youth Master Plan contract was approved by the City Council on March 27, 2007 o That the YMCA project was approved by the Planning Commission and will be moving forward o That the bid opening for the Murrieta Creek Trail Project along Diaz Road between Winchester Road and Rancho Califomia Road is scheduled for bid on May 1, 2007 o That the concession stand at Patricia H. Birdsall Sports Park opened on March 17, 2007. Cultural Arts Administrator Betz provided the Community Services Commission with a brief overview of items addressed in the Cultural Arts Division, noting the following: o That the month of March, 2007 at the Temecula Valley Museum broke all attendance records; advising that the Abraham Lincoln Exhibit was a huge success o That 1,933 patrons attended 15 ticket performances at the Old Town Temecula Theater o That the Mercantile was booked with Neil Simon's Rumors and the 1h Annual Blue Grass Festival o That the Imagination Workshop hosted 2,012 patrons in the month of March, 2007 o That Imagination Workshop will sponsor Egg Month for the month of April, 2007. In response to Chairperson Fox's question, Cultural Arts Administrator Betz noted that he would not be aware of the exact number of performances booked for the year. Director of Community Services Parker relayed that the Old Town Temecula Theater would be booked solid for the year 2007. Advising that Recreation Superintendent Pelletier would not be available for her division report, Director of Community Services Parker relayed that the Spring Egg Hunt was a success; and advised of the Volunteer Recognition Program scheduled for Monday, April 16, 2007, at South Coast Winery Resort and Spa. CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the March 12, 2007, Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected approval with the exception of Commissioner Henz who was absent. R: CSClminules040907 2 COMMISSION BUSINESS 2. Abraham Lincoln Exhibit RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the recent Abraham Lincoln exhibit at the Temecula Valley Museum. Museum Services Manager Ott provided the Community Services Commission with a staff report with regard to the Abraham Lincoln Exhibit (of written record), noting the following: o That the Temecula Valley Museum presented the exhibition Abraham Lincoln Memorabilia from the collection of Charles Bechtloff o That the collection was shown from January 20, 2007 until April 1 , 2007 o That the collection contained 150 items including photographs, documents, and memorabilia o That during the course of the Abraham Lincoln Exhibition a number of special events were held including presentations by Civil War re-enactors, and special guest speakers o That during the three months of the Abraham Lincoln Exhibition the attendance broke all previous records; noting that the first quarter total was 51% above the average attendance o That school scheduled visits came from not only TemeculalMurrieta area, but also from as far away as Corona, o That staff received tour requests from a large number of classes including 5th grade through high school, which would not be normal requests o And that there was a 90% increase in visitor donations. In response to Chairperson Fox's query, Museum Services Manager Ott noted that after Mr. Bechloff's first experience with the City, he was at ease in loaning his high value collection; advising that there was no security officers or cameras available. Mr. Ott also advised that advanced notice of the exhibit was published through the City's Guide to Leisure Activities brochure and the news media. Mr. Ott also noted that Mr. Bechtloff agreed to grant the city a Civil War Exhibit which would also include some Abraham Lincoln Memorabilia in spring, 2009. Referencing the donation box at the History Museum, Mr. Ott relayed advised that relocating the box near the door would not allow staff to monitor it, noting that it would be more secure near the reception area. For Commissioner Meyler, Mr. Ott informed that a low cost fee for a traveling exhibit would be estimated to be $5,000. to $8,000; that an average fee would be $15,000. to $20,000; and that a traveling Smithsonian Exhibit would be $20,000. to $50,000. Mr. Ott advised that 90% of the local elementary schools participate in the traveling exhibit programs. The Community Services Commission thanked Mr. Ott for his report. It was the consensus of the Community Services Commission to receive and file this report. R: CSClminules040907 3 . 3. Temecula Elementarv School Swimmina Pool Re-Plaster RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the re- plastering of the Temecula Elementary School Swimming Pool. By way of overheads, Maintenance Superintendent Harrington provided pictures of the re- plastering of the Temecula Elementary Swimming Pool and provided a staff report (of written material). The Commission thanked Mr. Harrington for his report. It was the consensus of the Commission to receive and file this report. DIRECTOR'S REPORT Director of Community Services Parker relayed his excitement with the upcoming Youth Master Plan. COMMISSIONER'S REPORT Referencing the Spring Egg Hunt, Commissioner Hogan gave kudos to staff for all their efforts with the event and noted that it was well organized. In response to Commissioner Meyler's question with regard to rides for seniors, Director of Community Services Parker noted that Riverside Transit Agency would have limited resources but will contact him with more information. . Chairman Fox noted that she will not be in attendance of the City Council meeting on Tuesday, April 1 0, 2007, advising that Commissioner Hogan will take her place at the dais. ADJOURNMENT At 6:50 p.m. Chairperson Fox adjourned this meeting to the next regularly scheduled meeting on Monday, May 14, 2007, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. /~~~ Charolette Fox, Chairperson .--- itC ") I G.:;t( / Herman D. Parker, Director of Community Services R: CSC/minules040907 4