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HomeMy WebLinkAbout091007 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, SEPTEMBER 10, 2007 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Meyler ROLL CALL: Henz, Hogan, Meyler, Edwards, Fox PRESENTATIONS: Dawn Adamiak, Sr. Recreation Coordinator Tracy Masters, Recreation Coordinator Kristal Menzimer, Office Specialist PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS R:\CSCAGEND\2006\2007\091 007 .doc CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the August 13, 2007 Community Services Commission meeting. COMMISSION BUSINESS 2. Erie Stan lev Gardner Permanent Exhibit RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the completion of the permanent Erie Stanley Gardner exhibit in the upstairs gallery at the Temecula Valley Museum. 3. Commission Volunteers Needed for Calendar Proiect RECOMMENDATION: 3.1 That the Community Services Commission selects two (2) Commission members to be on a judging panel for a children's poster contest. 4. Park Plavaround Shade Covers RECOMMENDATION: 4.1 That the Community Services Commission receive and file the report on Park Playground Shade Covers. DIRECTOR'S REPORT COMMISSIONER REPORTS R:\CSCA GEND\2006\2007\091 007.doc ADJOURNMENT The next regular meeting of the Community Services Commission will be held on on October 8, 2007, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\CSCAGEND\2006\2007\091 007 .doc ITEM NO. 1 R:\CSCAGEND\lTEMNO.SHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION AUGUST 13, 2007 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, August 13, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the flag salute. ROLL CALL Present: Commissioners: Henz, Hogan, Meyler, Edwards, and Chairperson Fox. Absent: None. PUBLIC COMMENTS None. DIVISION REPORTS Maintenance Superintendent Harrington provided a staff report, as followings: . That the ball field lighting was repaired at Margarita Community Park and Temecula Elementary school fields . That the sports field lighting was relamped at the Harveston Community Park . That the construction of an additional chlorine storage area was completed at the Community Recreation Center (CRC) swimming pool . That plumbing for the Community Recreation Center wader pool heater was rebuilt . That staff hydro seeded the turf at the Margarita Dog Park. In response to Commissioner Henz's question, Maintenance Superintendent Harrington advised that vandals steal and sell copper. Development Services Administrator McCarthy reported the following: . That the Youth Master Plan Advisory Committee will meet Tuesday, August 14, 2007; that the consultant will be sharing information gathered from workshops and surveys of previous meetings; and that the group will begin to discuss goals and strategies for the plan . That work continues on the grading plan and construction documents for the Temecula Community Center (TCC) expansion R: CSC/minutesJ081307 . That the bid opening for the Murrieta Creek Trail project will be Wednesday, August 15, 2007 . That the City Council approved the design contract for the Old Town Gymnasium . That the Conceptual Master Plan for the Redhawk Park improvements was approved by the City Council. For the Commissioner Henz, Ms. McCarthy noted that because she would not have the scope of service at this time, she would not have a timeline for the Redhawk Park improvements. Cultural Arts Administrator Betz, highlighted on the following events at the different facilities and programs within the Cultural Arts Division: . That the Glen Travis Photo Exhibition at the Temecula Valley Museum was well attended . That the opening reception for Romance of the Bells: The California Missions in Art will be Saturday, August 18, 2007 from 4:30 p.m. to 6:30 p.m. . That the Imagination Workshop has been hosting Hot Summer Nights as of Friday, July 13 to Friday, July 31,2007 . That the Summer Sunset Concert Series has been a huge success . That the Moonlight Movies in the Park has been a huge success . That the Harveston Park Concerts have been a success. Recreation Superintendent Pelletier reported on the following: . That most of the summer programs will end Friday, August 17, 2007 . That staff will provide a complete season overview at the September 10, 2007, Community Services Commission meeting . That tonight at the Community Recreation Center staff will be hosting its third F.A.M. Night; that this event will continue to take place every second and third Monday through September from 6:30 p.m. to 9:00 p.m. . That the Community Services Department will be sponsoring Aglow at Dusk on Friday, August, 24th from 5:30 p.m. to 10:00 p.m.; and that the free event will include a Live Band and vendors will be on site . That the Annual 5k 10k walk/run event will take place on Sunday, September 16, 2007. CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the Minutes of the July 9, 2007, Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner Henz seconded the motion and voice vote reflected unanimous approval. R: CSC/minutes081307 2 COMMISSION BUSINESS 2. Old Town Temecula Community Theater Recap and Temecula Presents Season Preview RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report recapping the Temecula Presents 2006/2007 Season at the Old Town Temecula Community Theater and previewing the upcoming 2007/2008 Season. Theater Manager Beers offered a staff report as follows: . That during the past season 31,879 patrons attended 213 performances; that 196 performances were in the theater and 17 were in the Merc; that average attendance in the theater was 179 patrons per performance and 43 patrons per performance in the 48 seat Merc; that in addition, 23,700 people attended non-ticketed events, classes, rehearsals and tours; that therefore, total patronage for the season was 56,600 people; and that there are 357 volunteers on the volunteer roster. By way of PowerPoint Presentation, Mr. Beers highlighted on the following Temecula Presents 2007-08 Season preview as follows: . Dance Series o Paul Taylor Dance Company's Taylor 2 o BodyVox o Company C Contemporary Ballet o Jump Rhythm Jazz Project . Classical Music Series o Classics form the Cinema: California Chamber Orchestra o A Symphony of Winds and Strings: California Chamber Orchestra o Alfredo Rolando Ortiz with the California Chamber Orchestra o Two Octects for a Winter's Night: California Chamber String Ensemble . Cabaret/Big Band Series o An Andrew Lloyd Webber Spectacular o Big Band Jazz with Sherry Williams o Monster Hits from the Animated Blockbusters o Sinatra Sings Again featuring Vic Leon o Wild Women of Broadway with Mara Getz and Kirsten Chandler . American Roots Music Series o Daddy Mack Blues Band o Deke Dickerson & The Ecco-Fonic o Buckshot Dot, Curly Musgrave and Belinda Gail o Geno Delafose and French Rockin' Boogie o Katy Moffat and Rosie Flores o Leon Redbone. Ending his report, Mr. Beers advised that Foghat will perform at the Old Town Temecula Community Theater's second Anniversary Celebration on Thursday, October 4, 2007 at 8:00 p.m. R: CSC/minutes081307 3 The Community Services Commission thanked Theater Manager Beers for his presentation. It was the consensus of the Community Services Commission to receive and file this report. 3. NaminQ of the Linear Park - Wolf Creek Specific Plan RECOMMENDATION: 3.1 That the Community Services Commission recommend a name for the Linear Park in the Wolf Creek Specific Plan to the Board of Directors for approval. By way of overheads, Development Services Administrator McCarthy provided a staff report (of record), requesting that the Community Services Commission consider the naming of the park Wolf Creek Trail Park. MOTION: Commissioner Henz moved to name Linear Park in the Wolf Creek Specific Plan Wolf Creek Trail Park. Commissioner Hogan seconded the motion and voice vote reflected unanimous approval. DIRECTOR'S REPORT Director of Community Services Parker added the staff continues in the development of the Youth Master Plan; that staff received over 1,000 returned surveys; and that the next steering committee meeting will be held Tuesday, August 14,2007. COMMISSIONER'S REPORT A. Commissioner Henz expressed his appreciation for the installation of the shade structure over the tot-lot at Wolf Creek Trail Park. Referencing the election, Commissioner Henz noted that the language in the ballots would not be clear and would need of more information as to what the pros and cons would be if it were to pass or were not to pass. In response to Commissioner Henz's comment, Director of Community of Services Parker advised that the language in the ballot was evaluated extensively; and that staff would not know what the outcome would be at this time but will take his request into consideration. ADJOURNMENT At 6:50 p.m. Chairperson Fox adjourned this meeting to the next regularly scheduled meeting on Monday, September 10, 2007, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Charolette Fox, Chairperson Herman D. Parker, Director of Community Services R: CSC/minutes081307 4 ITEM NO.2 R:'CSCAGENO\/TEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman Parker, Director of Community Services DATE: September 10, 2007 SUBJECT: Erie Stanley Gardner Permanent Exhibit PREPARED BY: Martin Betz, Cultural Arts Division RECOMMENDATION: That the Commission receive and file a report on the completion of the permanent Erie Stanley Gardner exhibit in upstairs gallery at the Temecula Valley Museum BACKGROUND; Erie Stanley Gardner, one of Temecula's most illustrious citizens was the author of the Perry Mason mystery series and a great adventurer who used his ranch in Temecula as home base. In order to fully present our ever-increasing and important collection of Erie Stanley Gardner artifacts, the concept of developing a permanent Erie Stanley Gardner exhibit at the Temecula Valley Museum was approved approximately 3 years ago. Construction on the project began on November 27,2006 and was completed on January 1,2007. Will Beccera was the project manager for the City. Total cost of the construction was $65,000. In addition The Temecula Valley Museum Board of Directors made a significant contribution allowing for the installation of special exhibit features such as cases, shelves, and a unique faux picture window. The completion of this exhibit better allows the Temecula Valley Museum to share with the public the incredible life of Erie Stanley Gardner. The Temecula Valley Museum is now positioned as the largest collection of publicly assessable material on Erie Stanley Gardner in the country. Wendell Ott, Museum Manager will present a PowerPoint highlighting details of the project. C:\Documents and SettingslGailZigler\Local SettingslTemporary Inlernet Files10LKB6\Erle exhibit finish report9-10-Q7.doc ITEM NO.3 R:\CSCAGEND'STBdNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman Parker, Director of Community Services DATE: September 10, 2007 SUBJECT: Commission Volunteers Needed for Calendar Project PREPARED BY: Barbara Smith, Management Analyst RECOMMENDATION: That the Community Services Commission selects two (2) Commission members to be on a Judging Panel for a children's poster contest. BACKGROUND: The City received two grants this year, one from the Department of Conservation (for $24,962) and one from CR&R (for $5,000) our franchised solid waste hauler. The focus for both of these grants is to promote recycling and litter abatement. For the past five (5) years we have used these funds to design, print and distribute the "Recycling and Litter Abatement Calendar". We wanted to focus on the education of our community's children, hopefully to establish and encourage life long habits of recycling and litter abatement. This project proved to be successful based on input and participation of the students, parents, teachers and administrators from Temecula Valley Unified School District (TVUSD). The City will be designing the calendar with recycling hints and tips, as well as provide residential information regarding refuse and recycling services provided by CR&R. The monthly illustrations, cover and honorable mentions will be selected from posters submitted by 3rd and 4th grade students. Our process for creating the calendar will be virtually the same as last year. Curriculum and lesson plans, created by the Integrated Waste Management will be distributed to all 3fd and 4th grade classes within the TVUSD and private schools that wish to participate. We asked that the teachers incorporate recycling and litter abatement information into their lessons, then allow time for an art project illustrating the lessons. We emphasize that the most important criteria in our poster selections will be those illustrations that best communicate the importance of recycling and not littering. We asked that all posters be submitted to us by October 12, 2007. A panel of five (5) judges will select the best 21 posters, twelve (12) for each month, one (1) for the cover and eight (8) honorable mentions. All students selected will be invited to a Community Services Commission Meeting for introduction to the Commission and presentation with an award. We respectfully request two (2) volunteers from the Community Services Commission to serve on this judging panel. The other three (3) judges are yet to be selected. The judges will need to be available during the day on Monday, October 15, 2007 to review and select the posters. R:ISMITHBICalendar Project\2008 CalendarlCSC Staff Request fOf Judges 08.doc ITEM NO.4 R:\CSCAGEND\lTEMNO_SHL ." CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman D. Parker, Director of Community services@ DATE: September 10, 2007 SUBJECT: Park Playground Shade Covers PREPARED BY: ~evin T. Harrington, Maintenance Superintendent RECOMMENDATION: That the Community Services Commission receive and file the report on Park Playground Shade Covers. DISCUSSION: The Temecula Community Services Department oversees the operation and maintenance of thirty six actual park sites. Included within these parks is a network of playgrounds. We currently have fifty play areas which include fifty two separate play structures, thirty one swing structures and numerous other apparatus. Of the fifty two play structures fifteen of them have shade covers of some sort. We have basically two types of covers, free standing fabric covers and structure attached fabric covers. Three structures have free standing shade covers and twelve structures have attached covers. The price of shade covers for playgrounds can vary greatly depending on the size and type utilized. The estimated cost to retro fit an existing play structure with an attached fabric shade cover is $10,000 to $15,000 depending on the size of the structure. The estimated cost to install a free standing fabric shade structure is $20,000 to $40,000 depending on the size and height of the play structure. The free standing shade covers appear to provide the most consistent shade, however depending on the time of year and angle of the sun the shaded areas change dramatically throughout the day. R:\HARR1NGK\AGENDA.RPT\Community Services Commission\CSC Park Playground Shade Structures 9-1O-07.doc '" -_\ ~, " ,~ - -......- R:\HARRINGK\AGENDA.RP1\Cornmunity Services Commission\CSC Park Playground Shade Structures 9-1O-07.doc R:\HARRINGK\AGENDA.RP1\Community Services Commission\CSC Park Playground Shade Structures 9-10-07.doc