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HomeMy WebLinkAbout100807 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, OCTOBER 8, 2007 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Edwards ROLL CALL: PRESENTATIONS: Henz, Hogan, Meyler, Edwards, Fox PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS R:\CSCAGEND\2006\2007\091 007.doc CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the September 10, 2007 Community Services Commission meeting. COMMISSION BUSINESS 2. Summer Proarams Overview RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report summarizing the Community Services Department's summer programs. 3. Cancellation of the November 12, 2007 Commission Meeting RECOMMENDATION: 3.1 That the Community Services Commission cancel the November 12,2007 Commission meeting due to the observance of the Veteran's Holiday. DIRECTOR'S REPORT COMMISSIONER REPORTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on on December 10, 2007, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\CSCAGEND\2006\2007\09I 007.doc ITEM NO. 1 R."l:SCAGEND'ITEMNO.SHL MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION SEPTEMBER 10, 2007 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, September 10, 2007, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Meyler led the audience in the flag salute. ROLL CALL Present: Commissioners: Meyler, Edwards, and Chairperson Fox. Absent: Henz and Hogan. PRESENTATIONS: On behalf of the Community Services Department, Chairperson Fox presented Senior Coordinator Adamiak, Recreation Coordinator Masters, and Office Specialist Menzimer with a Certificate of Appreciation for their outstanding work in the Community Services Department. PUBLIC COMMENTS None. DIVISION REPORTS Maintenance Superintendent Harrington provided a staff report, as followings: . That lighting was installed at five gazebos at Harveston Lake Park . That portions of the City Hall parking lot were restriped and patched . That staff installed a new plaque at the Singing in the Rain monument at the Temecula Duck Pond . That staff spruced up the Duck Pond in preparation of the City Council meeting to be held at the Temecula Duck Pond on Tuesday, September 11, 2007 . That staff assisted in the preparation and execution of the Balloon Glow in the Park, Ronald Reagan Flag Pole Lighting, and Movies in the Park. Development Services Administrator McCarthy reported the following: . That the committee of the Youth Master Plan met to discuss new thoughts and ideas for the Youth Master Plan, relaying that staff will present a draft report at the next Community Services Commission meeting R: CSC/minutesl091 007 . That the contract for the Murrieta Creek Trail project was approved by the City Council, advising that work will begin in the near future. Cultural Arts Administrator Betz, highlighted on the following events at the different facilities and programs within the Cultural Arts Division: . That Romance the Bells: The California Missions in Art at the History Museum was a success . That the Erie Stanley Gardner Exhibit at the History Museum has been completed . That Gallery Talks: Bringing History to Life - Jefferson was successful . That Temecula Presents will begin Friday, September 14, 2007, with the Daddy Mack Blues Band . That 2,226 patrons attended the Imagination Workshop in the month of August . The Promenade Mall will sponsor a Skate Fest on Saturday, September 15, 2007. Recreation Superintendent Pelletier reported on the following: . That on August 24, 2007, the City sponsored an event titled Aglow in the Park at the Ronald Reagan Sports Park that was well attended . That the FAM program will conclude in the next two weeks . That Tuesday, September 11, 2007, will be the Annual Remembrance event that will be held at the Temecula Duck Pond, to be followed by a live on-site City Council meeting beginning at 7:00 p.m. . That the City will sponsor its Annual 5k/10K FIT walk/run at the Community Recreation Center (CRC) to be held on Sunday, September 16, 2007, at 8:00 a.m. . That staff will present a seasonal overview of the most popular summer programs at the October 8, 2007, Community Services Commission meeting. CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of August 13, 2007 Community Services Commission meeting. MOTION: Commissioner Meyler moved to approve the Consent Calendar. Commissioner Edwards seconded the motion and voice vote reflected approval with the exception of Commissioner Henz and Hogan who were both absent. COMMISSION BUSINESS 2. Erie Stan lev Gardner Permanent Exhibit RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the completion of the permanent Erie Stanley Gardner exhibit in the upstairs gallery at the Temecula Valley Museum. R: CSClminutes091 007 2 By way of PowerPoint Presentation, Museum Manager Ott highlighted on the following: . Erie's Temecula Office . Window Feature . Adjacent Display Featuring Rancho Paisano . Adjacent display featurette travel. In response to Chairperson Fox's query, Mr. Ott relayed that Mr. Gardner did extensive writing for Desert Magazine and a few writings regarding his travels down Baja, California, and numerous other magazines. Director of Community Services Parker thanked Mr. Ott for his passion in creating the Erie Stanley Gardner Exhibit. It was the consensus of the Community Services Commission to receive and file this report. 3. Commission Volunteers Needed for Calendar Proiect RECOMMENDATION: 3.1 That the Community Services Commission selects two (2) Commission members to be on a judging panel for a children's poster contest. Senior Management Analyst Smith provided a brief staff report. Chairperson Fox volunteered to judge the poster contest and relayed that she would know someone who would also like to partake in the judging. MOTION: Commissioner Edwards nominated Commissioner Hogan to serve as a judge for the poster contest. Commissioner Meyler seconded the motion and voice vote reflected approval with the exception of Commissioner Henz and Hogan who were both absent. 4. Park PlavGround Shade Covers RECOMMENDATION: 4.1 That the Community Services Commission receive and file the report on Park Playground Shade Covers. By way of overheads, Maintenance Superintendent Harrington provided a staff report and photos of current parks within the City with tot lots. Director of Community Services Parker advised that developers are now being conditioned to provide shade structures with its tot lots; that they have also been conditioned to provide its slides with a cooler temperature color to help to keep slides from getting too hot; that trying to retrofit established tot lots would be a costly endeavor; and that it would be staff's opinion that it would ultimately be the parents' responsibility to use good judgment as to whether or not a play structure would be too hot to use. R: CSC/minutes091oo7 3 Commissioner Edward queried on the possibility of installing warning signs that would indicate that play structures could be extremely hot during high temperatures. Maintenance Superintendent Harrington relayed that all new development will be conditioned to provide a shade structure over its tot lots. Director of Community Services Parker noted that he will relay Commissioner Edwards' suggestion to the Risk Management Department. DIRECTOR'S REPORT No additional comments. COMMISSIONER'S REPORT No additional comments. ADJOURNMENT At 7:45 p.m. Chairperson Fox adjourned this meeting to the next regularly scheduled meeting on Monday, October 8,2007, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Charolette Fox, Chairperson Herman D. Parker, Director of Community Services R: CSC/minutes091 007 4 ITEM NO.2 R-~.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: October 8, 2007 SUBJECT: Summer Programs Overview PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Community Services Commission receive and file this report on summer 2007 recreation programs. DISCUSSION: Staff members within the Recreation Division have successfully concluded the 2007 summer programs and special events. Listed below are several of the exciting programs that were enjoyed by the citizens of Temecula throughout the summer months: . 4th of July Extravaganza Parade and Fireworks Show . Summer Day Camp . Summer Aquatics Program . The S.M.A.R.T. Program and S.M.A.R.T. Excursions . Family Fun Nights . FIT Program - FIT Finale . The F.A.M. Program . Aglow in the Park The Community Services Department continues to actively plan, program and implement special events and programs throughout the City. Staff is here tonight to provide the Commission with detailed information and an overall evaluation regarding summer programs. R:\CROWEJ\AGENDAS\Programs\2007 Summer Programs.doc - --". - ITEM NO.3 R:'CSCAGEND\lTEMNO.SK. CITY OF TEMECULA AGENDA REPORT TO: FROM: Community Services Commission Herman D. Parker, Director~ October 8, 2007 DATE: RE: November 12,2007 Commission Meeting Date Conflict PREPARED BY: Gail L. Zigler, Administrative Secretary RECOMMENDATION: That the Community Services Commission cancel the November 12, 2007 Community Services Commission meeting in observance of the Veteran's Day holiday. DISCUSSION: The regularly scheduled Community Services Commission meeting to be held on Monday, November 12, 2007, falls on a City observed national holiday, Veteran's Day. At this time there are no discussion items to be brought forward to the Community Services Commission therefore staff recommends canceling the regularly scheduled meeting on Monday, November 12,2007. R:\CSCAGEND\2006\2007\Meeling Cancellation Report 100807.doc