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HomeMy WebLinkAbout071408 CSC AgendaAGENDA MEETING OF THE TEMECULA COMMUNITY SERVICES COMMISSION TO BE HELD AT TEMECULA CITY HALL MONDAY, JULY 14, 2008 6:00 PM CALL TO ORDER: Chairman Felicia Hogan ROLL CALL: Edwards, Fox, McCracken, Meyler, Hogan, FLAG SALUTE: Commissioner Fox PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS CONSENT CALENDAR MINUTES RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the June 9, 2008 R:\C SCAGEND\2008\071408. doc 2. Cultural Arts Summer Programs RECOMMENDATION: 2.2 That the Community Services Commission receive and file a report on the Cultural Arts Summer Programs. 3. Public Art Ad-Hoc Committee RECOMMENDATION: 3.3 That the Community Services Commission appoint two Commissioners to serve on a Public Art Ad-Hoc Committee. COMMISSIONER REPORT DIRECTOR'S REPORT ADJOURNMENT The next regular meeting of the Community Services Commission will be held on on August 11, 2008, 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. R:\C SCAGEND\2008\071408.doc ITEM NO. 1 MINUTES OF A REGULAR MEETING OF THE CITY OF TEMECULA COMMUNITY SERVICES COMMISSION JUNE 9, 2008 CALL TO ORDER The City of Temecula Community Services Commission convened in a regular meeting at 6:00 p.m., on Monday, June 9, 2008, in the City Council Chambers of Temecula City Hall, 43200 Business Park Drive, Temecula, California. ALLEGIANCE Commissioner Hogan led the audience in the flag salute Present: Edwards, Fox, McCracken, Meyler, and Hogan Absent: None PUBLIC COMMENTS No comments at this time. DIVISION REPORTS By way of staff report, Recreation Superintendent Pelletier highlighted on the following: • That the Summer/Fall 2008 Guide to Leisure Activities brochure was mailed to each resident in Temecula on Friday, May 16, 2008 • That the Community Services Department held one of its largest Family Fun Night events entitled "Magic Night" which included 185 participants at the Community Recreation Center (CRC) • That the entire TCSD staff held its 1St Annual Community Services Department Expo which was very well attended, noting that citizens had an opportunity to take advantage of the early bird registration for summer classes • That the official summer/fall registration of classes and activities began on Wednesday, June 4, 2008 • That staff continues to finalize summer programs, activities and major special events Chairperson Hogan advised that she did not receive a Guide to Leisure Activities brochure in the mail. In response to Chairperson Hogan's comment, Recreation Superintendent Pelletier advised that she will explore why she did not receive a brochure in the mail and relayed that she would be happy to supply her with a brochure. R: CSC/minutes/060908 Cultural Arts Administrator Betz provided a staff report as follows: • That May was an extremely busy month at the Temecula Valley Museum; noting that the Museum completed its 3"' grade history contest • That the Old Town Community Theater had 3,562 patrons attend 20 ticketed events and an additional 1,000 attended non-ticketed events • That Live at the Merc in conjunction with Bill Gould of Full Value Entertainment has begun its live music on Friday nights which has been successful • That onsite concessions (beer and wine) are up and running at the Merc • That in the month of May the Imagination Workshop hosted over 2,000 patrons • That the Merc will host exhibits by Durre Wasseem from May 9th -June 22nd • That Lyndon Travers will host his exhibits at the Merc from June 27 through August 10th • That the Children's Museum parking lot hosted a Children's Matsuri on Sunday, June 1, 2008, noting that there were over 3,000 attendees • That the traveling arts carnival begun its first show at the CRC noting that there were over 1,200 attendees Commissioner McCracken expressed his enthusiasm with respect to the Children's Museum. The Commission relayed their amazement with the high attendance for the cultural arts programs offered. Development Services Administrator McCarthy highlighted on the following: • That the Escallier House and Barn were relocated on Thursday, June 5 • That the Temecula Community Center (TCC) expansion will go out to bid in the near future • That the YMCA will be issued their building permit in the next few days • That the Citywide Clean Up was held on Saturday, May 17th and was very successful • That Wolf Creek Park and Wolf Creek Trail Park were dedicated on Friday, May 13th Maintenance Superintendent Harrington highlighted on the following: • That the Maintenance Division recently detailed Temeku Hills Park in preparation of the ist Annual Community Services Department Expo • That the Maintenance Division recently detailed the Imagination Workshop which included repairing various exhibits, painting and cleaning • That the Maintenance division repaired a failing section of the City Hall parking lot • That the carpets at City Hall and maintenance facility were cleaned • That staff worked with the Fire Department to install a security system at Roripaugh Ranch Fire Station • That the Maintenance Division will be making minor repairs and will restripe the Community Recreation Center Parking lot • That the Maintenance Division will also be replacing the plastic rail fence at Rotary Park Commissioner Edwards commended Maintenance Superintendent Harrington with respect to all the upgrades at the Community Recreation Center (CRC). R: CSC/minutes051208 CONSENT CALENDAR MINUTES RECOMMENDATION: 1.1 That the Community Services Commission approve the minutes of the April 14, 2008 Commission meeting 1.2 That the Community Services Commission approve the minutes of the March 10, 2008 Commission meeting 1.3 That the Community Services Commission approve the minutes of the May 23, 2008 Commission meeting MOTION: Commissioner Edwards moved to approve staff recommendation. Commissioner Fox seconded the motion and voice vote reflected approval with the exception of Commissioner Meyler and Edwards who abstained from the March 10, 2008 meeting. 2. Summer Programs and Events RECOMMENDATION: 2.2 That the Community Services Commission receive and file a report on the 2008 Summer Programs and Events. Recreation Superintendent Pelletier highlighted on the 4`" of July, 2008 Extravaganza and the Summer Aquatics Program. Recreation Supervisor Lawrence, by way of overheads, reported on the Summer Day Camp Program offered at the Community Recreation Center (CRC). Recreation Supervisor Adkisson-Flohr and Senior Recreation Leader Jay, by way of overheads, updated the Community Services Commission with the upcoming S.M.A.R.T. events. By way of overheads, Senior Recreation Coordinator Adamiak also updated the Community Services Commission with an overview of the upcoming summer events such as the following: The F.A.M Program will be held on Monday nights beginning July 7"' through August 25`h; that this event will be held at the Community Recreation Center (CRC) and will host family fun and activities, games, arts and crafts. That the second Annual Aglow in the Park will be held on July 11`h; that this event will be held at the Ronald Reagan Sports Park and includes the first movie in the Movies in the Park Series; that this year's theme is "Sinn USA"!, noting that the event will include arts and crafts, audience games, food vendors, hot air balloons and the movie. R: CSClminutes051208 Administrative Assistant Zigler by way of handout, updated the Commission with the upcomin~q Annual Summer Sunsets Film and Concert Series beginning July 10'" and ending August 22" ; advising that concerts are held Thursday evenings at the Temecula Amphitheater and include a different band each week and clowns to entertain the kids; on Friday evenings, a family oriented movie is shown, rotating to various park sites throughout the City, noting that the event includes arts, crafts, group activities and a DJ. The Harveston series will take place on Wednesdays. At this time, a movie made by the Teen Camp was shown. The Community Services Commission commended staff for such an extraordinary venue. It was the consensus of the Community Services Commission to receive and file this report. 3. Community Recreation Center Rehabilitation 2008 RECOMMENDATION: 3.2 That the Community Services Commission receive and file the report on the Community Recreation Center Rehabilitation. By way of overheads, Maintenance Superintendent Harrington provided a staff report with respect to the Community Services Center's Rehabilitation. The Community Services Commission commended Maintenance Superintendent Harrington and his staff for the center's rehabilitation. It was the consensus of the Community Services Commission to receive and file this report. COMMISSIONER REPORT No reports at this time. DIRECTOR'S REPORT Director of Community Services Director commended his staff for the great programs. ADJOURNMENT At 6:48 p.m. Chairperson Hogan adjourned this meeting to the next regularly scheduled meeting on Monday, July 14, 2008, at 6:00 p.m., in the City Council Chambers, 43200 Business Park Drive, and Temecula. Felicia Hogan, Chairperson Herman D. Parker, Director of Community Services R: CSC/minutes051208 ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman Parker, Director of Community Service DATE: July 14, 2008 SUBJECT: Cultural Arts Summer Programs PREPARED BY: Phyllis L. Ruse, Deputy Director of Community Services Martin Betz, Cultural Arts Administrator RECOMMENDATION: That the Community Services Commission receive and file a report on Summer 2008 Cultural Arts programs. BACKGROUND: The Cultural Arts division will be providing a variety of summer programs and activities for the enjoyment and enrichment of the community. Building on the success of the past two summers, Cultural Arts will be offering many proven popular programs, while adding some new and exciting ones. During the month of June, residents were treated to the City's first Traveling Arts Carnival, a European-style arts circus offered acrobatic shows, clown acts, puppet theater, story-telling, art projects and much more. The division will again host the very popular Summer Sunset Concerts & Moonlight Movies Series on Thursday and Friday evenings, respectively, during the months of July and August. A smaller concert series will also be held at Harveston Lake Park on Wednesdays during the month of August. The Old Town Temecula Community Theater continues to offer patrons a high quality theater experience close to home. This summer the theater is focusing on expanding jazz, rock and classical presentations at the intimate club at the Merc on Thursday and Friday evenings. The Temecula Valley Museum is again promoting the Summer Explorers Camp for youth ages 8 to 10. This popular camp invites children to explore different time periods to develop a deeper understanding of local, natural and social history. Participants learn how to handle artifacts, meet anthropologists and other professionals, go on field trips and enjoy other great fun. The Imagination Workshop, Temecula Children's Museum will offer many special program days throughout the summer months. Each "Friday Night at the Museum" program will focus on exploration and discovery of an exciting topic designed to spark participants' imaginations. The Cultural Arts division will also continue to offer quality classes in visual and performing arts, photography, skateboard design, and more. Classes are designed for all ages and experience levels. The Cultural Arts division continues to actively plan, program and implement classes, activities and programs that are interesting and fun for our residents. Staff will provide the Commission with a more detailed overview of the summer programming during the Community Services Commission meeting. R:\RUSEP\1 CSC Sfaff Reports\2008\7-14-08 Cultural Arts Summer Programs.doc ITEM NO. 3 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: July 14, 2008 SUBJECT: Public Art Ad-Hoc Committee RECOMMENDATION: That the Community Services Commission appoint two Commissioners to serve on an Ad-Hoc Public Art Committee. DISCUSSION: The Community Services Department, through its Cultural Arts Division, continues to condition developers to provide public art fees or public art. The department also works closely with the Arts Council in reviewing public art submittals, art displays and art programs. Over the next few months staff will begin evaluating locations through the City that could sustain a public art piece. We are requesting two (2) Commissioners be appointed to an ad-hoc committee to identify potential public art locations through the City.