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HomeMy WebLinkAbout041790 CC MinutesMINUTES OF AN ADJOURNED REGULAR MEETING OF THE TEMECULA CITY COUNCIL HELD APRIL 17, 1990 An adjourned regular meeting of the Temecula City Council was called to order at 7:02 p.m. in the Temecula Community Center, 218816 Pujol Street, Temecula, California. Mayor Ron Parks presiding. PRESENT: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager Frank Aleshire, City Attorney Scott F. Field, and Deputy City Clerk June S. Greek. INVOCATION The invocation was given by Pastor Kenneth Molnar, New Community Lutheran Church. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Councilmember Peg Moore. ANNOUNCEMENTS PUBLIC COMMENTS Leigh Engdahl of 41859 Corte Selva, representing the Board of Directors of the Temecula Chamber of Commerce, voiced strong opposition to the recall effort. The Chamber Board of Directors requested all Citizens very carefully review consequences of a premature recall and suggested supporting existing Council and working toward solutions, not creating unnecessary problems. The Board requested that citizens do not sign the recall petition. Minutes 4/17/90 1 CONSENT CALENDAR Mayor Parks requested the removal of items two, three and four from the Consent Calendar. It was moved by Councilmember Birdsall and seconded by Councilmember Mufioz to approve Consent Calendar Item No. 1 as follows: Application for Alcoholic Beverage l,icense Receive and file. The motion carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None 2. Ordinance and Resolution Regardin_~ Parks and Recreation -Commission 2.1 Councilmember Birdsall moved and Councilmember Mufioz seconded a motion to introduce Ordinance No. 90-05, read by title only and waive further reading. Ordinance with minor amendment in Section 1, was changed from Temecula Traffic Commission, to Temecula Parks and Recreation Commission. Ordinance passed first reading by the following vote: ORDINANCE NO. 90-05 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPT-~ 13.01 TO THE TEMECULA MUNICIPAL CODE RELATING TO THE ESTABLISItMENT OF A T-EMECULA PARKS AND RECREATION COMMISSION. The first reading passed by the following vote: Minutes 4/17/90 2 AYES: 5 NOES: 0 ABSENT: 0 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None 2.2 Councilmember Patricia Birdsall moved and Councilmember Sal Mufioz seconded a motion to adopt Resolution 90-39 as follows with amendment to Section 4 changing once a week to once a month. RESOLUTION NO. 90-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE ORGANIZATIONS, OBJECTIVES, AND RESPONSIBILITIES OF A TEMECULA PARKS AND RECREATION CO/VlMISSION. The motion carded by the following vote: AYES: 5 COUNCILMEMBERS: NOES: 0 ABSENT: 0 Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None C OUNCILMEMBERS: None Ordinance and Resolution Regarding Public Safety Commission. Councilmember Mufioz moved and Councilmember Birdsall seconded a motion to introduce Ordinance No. 90-06, read by title only and waive further reading. Ordinance passed first reading by the following vote: AYES: 5 3.1 NOES: 0 ABSENT: 0 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None Minutes 4/17/90 3 3.2 Councilmember Mufioz moved and Councilmember Moore seconded a motion to adopt with minor corrections Resolution No. 90-40. The changes are as follows: in Section 4, changing once a week to once a month, and adding to Section 7: This Resolution shall become effective concurrently with the effective date of the City Ordinance adding Chapter 11.01 to the City Municipal Code. The motion carried by the following vote: AYES: 5 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Ordinance and Resolution Re~,ardim, Traffic Commission. 4.1 Councilmember Mufioz moved and Councilmember Moore seconded a motion to introduce Ordinance No. 90-07, read by title only and waive further reading. The motion carded by the following vote: AYES: 5 NOES: 0 ABSENT: 0 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None 5. City Hall l~ase With Purchase Analysi.q. City Manager Aleshire introduced a staff report by Joe Hreha, Manager of Information Systems, which provides an analysis of lease rs. purchase for a City Hall. It was Mr. Hreha's recommendation that the Council authorize the City Manager to enter into a lease agreement between the City of Temecula and Windsor Projects for a City Hall located at Windsor Park I on Business Park Drive for a period of five years. Mr. Hreha outlined the lease indicating the square footage is within the desired range and the parking minimum of 3.5 per 1,000 during business hours and 5.1 per 1,000 during Minutes 4/17/90 4 Council Meeting hours in satisfied. He expressed the view that the lease involved less risk and the City does not, as yet, have a clear view of future needs. Mr. William L. Bopf of Wine Country Real Estate, spoke regarding the advantages of purchase rather than lease. Mr. Bopf provided Council with an offer to purchase three buildings, the total amount of square footage of 42,035 sq. ft. at a total price of $2,693,190. Mr. Bopf reported that this offer provides 17,000 more square feet than the contemplated lease and is provided at a cost that is approximately $270,000 per year which is less than the proposed lease. Mr. Bopf also informed Council that government agencies can obtain loans at a much reduced interest rate of 7.5 % using tax exempt bonds. He also stated that property owned generally appreciates and this could also be a financial benefit to the City. Mr. Bopf indicated that if the City were to solicit RFP's, many offers would be obtained. Mr. Don Goldberg, representing Windsor Projects spoke regarding the benefits of leasing. Mr. Goldberg pointed out the advantage of the location of the subject property and the saving in moving costs available. He pointed out the parking requirements would not only be met, but exceeded. Mr. Goldberg outlined the flexibility of the lease agreement, outlining 30 day first refusal and five months free rent. He also stressed the advantage of being able to occupy by September. Ms. Pia Oliver, 27919 Front St., asked the Council if research had been done to determine the number of properties available for sale. She indicated that she could obtain a much better price than the offer submitted. Councilmember Lindemarts requested consideration to form a Debt Advisory Committee to handle studies regarding certificates of participation and financing for purchase of a City Hall. Councilmember Moore suggested contacting all other brokers to submit a bid for their properties. Mr. Bopf suggested the Council solicit RFP's for the purchase of a City Hall. Councilmember Mufioz requested staff confirm the type of financing available and determine if the City is exempt from parking requirements. He also asked the ramifications if the City did not approve the lease. Mr. Joe Hreha stated that the Windsor Property will go back on the market April 18, 1990. Minutes 4/17/90 5 Mayor Parks suggesting staff look into financing options open to the City, (i.e. triple net charges and tax exempt status). Mr. Bopf suggesting contacting a Bond Council and Financial Consultant for information to aid in this study. These agencies will provide the City with data regarding the market rate for bonds, and information on how to do certificates of participation. It was moved by Councilmember Mufioz and seconded by Councilmember Lindemans to direct staff to solicit bids to allow the City Council to make a determination on all available properties for both lease and purchase. Staff was also directed to report on the various funding mechanisms available within 30 days. The motion carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Mayor Parks adjourned the meeting at 8:25 PM. Mayor Parks reconvened the meeting at 8:40 PM. 6. Building and Safety Services City Manager Frank Aleshire reported that the purpose of this item is to give the Council a briefing on the various programs and services that are being offered in the City. Mr. Aleshire introduced Tom Ingram, Director of the Riverside County Building and Safety Department. Mr. Ingram began by describing services that are ongoing. He reported that there are presently 66 people assigned to the Temecula office. He outlined their functions as Building Inspection, Land Use Approval, Collection of Developer fees, Grading Permit and Structural Plan Review. Mr. Ingram reported that the Temecula office currently handles 7,316 active building permits. 4,566 are residential permits, the balance fall into other categories. Within the City of Temecula there are approximately 3,017 active building permits, 119 permits that are in for structural plan review and 541 permits that are in for Grading. Minutes 4/17/90 6 Staff from the County is primarily responsible for doing two things: 1. Enforcing codes as they are written. 2. Assisting public/professional builders or private homeowners. Mr. Ingram said that the County is under contract to provide the City of Temecula services until June 30, and would be willing to provide services beyond that date to aid in transition. City Manager Aleshire reported that Riverside County did not want a contract to continue after July 1, 1990 and suggested calling for outside bids. Mayor Parks asked if Mr. Ingram could assist the City Manager in formulating City needs in this area. Mr. Parks expressed his concern that the County will discontinue their service to Temecula prior to the City having the ability to provide the necessary level of service independently. Councilmember Lindemans asked if it would be possible to move County Building and Safety employees into City Hall. Mayor Parks suggested setting May 1, 1990 as the date to discontinue issuing Building Permits in Riverside for the City of Temecula and to begin issuing those permits at City Hall. Councilmember Mufioz moved and Councilmember Birdsall seconded a motion to refer to staff a proposal to use County of Riverside Department Personnel in City Hall beginning May 1, 1990 to perform the Building and Safety Services. The motion carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Minutes 4/17/90 7 7. Willdan Contract City Manager Aleshire recommended adopting a resolution appointing Willdan and Associates as Acting City Engineer and Traffic Engineer. This will transition Willdan's services to the City instead of the County. Mr. Aleshire recommended approving the contract and hiring Willdan to work for the City immediately. Mr. Aleshire reported that Willdan is currently accepting applications in City Hall. It was moved by Councilmember Mufioz, seconded by Councilmember Lindemarts to adopt a resolution entitled: 7.2 RESOLUTION NO. 90-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TI~MECULA APPOINTING AN ACTING CITY ENGINEER AND TRAFFIC ENGINEER AND AN ACTING PLANNING DIRECTOR. The motion carried by the following vote: AYES: 5 COUNCILMEMBERS: NOES: 0 ABSENT: 0 Birdsall, Lindemans, Moore, Mufioz, Parks C OUNCILMEMBERS: None COUNCILMEMBERS: None Councilmember Lindemans expressed concern that the auto insurance liability on the contract was too low. City Attorney Scott Field stated he will check into this. Mr. Field reported that Willdan would be responsible for coverage over and beyond the contract, not the City of Temecula. Mr. James Estock, 40420 Calle Medusa, requested that builders who had volunteered to do a traffic study, be allowed to do so. Ron Parks said that the City has no objection to the study, and will meet with them to support this effort. Councilmember Moore moved and Councilmember Mufioz seconded a motion to execute the contract subject to review by the City Attorney. Minutes 4/17/90 8 The motion carded by the following vote: AYES: 5 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None 7.3 It was moved by Councilmember Mufioz, seconded by Councilmember Lindemans to authorize the City Manager to notify the County that as of April 6, 1990, all new planning and engineering applications will be processed by the City of Temecula. The motion carried by the following vote: AYES: 5 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None Councilmember Lindemans moved and Councilmember Mufioz seconded a motion to continue the meeting to 10:30 p.m. The motion was unanimously carried. 8. Rancho California Road Reimbursement A~reement City Manager Aleshire gave a staff report advising that through this agreement Bedford Properties has offered to finish widening Rancho California Road. The City will agree to try and collect fees from individual property owners as property is developed. If the City fails in this attempt, it is agreed that Bedford will not be reimbursed. It was moved by Councilmember Lindemans, seconded by Councilmember Birdsall to execute an agreement with Bedford Properties for improvements on Rancho California Road. The motion carded by the following vote: Minutes 4/17/90 9 AYES: 5 NOES: 0 ABSENT: 0 C OUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks C OUNCILMEMBERS: None C OUNCILMEMBERS: None City IJmits Sign l,icense Agreement City Manager Aleshire reported that the agreement provides for the City to maintain City Limits for City identification. Bedford Properties retains the right to rescind use of these signs upon 30 day notice. Councilmember Moore moved and Councilmember Mufioz seconded a motion to authorize the Mayor to execute the agreement for the City Limits Monument Signs. The motion carded by the following vote: AYES: 5 NOES: 0 ABSENT: 0 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks COUNCILMEMBERS: None COUNCILMEMBERS: None 10. Building Inspection Contract City Manager Aleshire recommended that the Council authorize a call for proposals to provide building inspection and grading services for the fiscal year beginning July 1, 1990. Mayor Parks expressed the opinion that we should begin to develop a City Building Staff. He suggested hiring a Director of Building and Safety. Councilmember Mufioz expressed concern that this is not the right time to hire staff when a new City Manager is expected to be in place shortly. He stated the new Manager might wish to hire his own department heads. City Manager Aleshire reported that his goal has been to get the City effectively functioning by July 1, 1990. Mr. Aleshire felt the only way to successfully do this is by hiring a consultant to handle the Building Department functions. Minutes 4/17/90 10 It was moved by Councilmember Birdsall, seconded by Councilmember Mufioz to authorize the City Manager to prepare Requests for Proposals (RFP' s) to provide Building and Safety Services for a short-term and to begin recruitment for permanent city staff positions immediately. The motion carried by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None 11. Sphere of Influence Study City Manager Aleshire gave a staff report recommending the appointment of two members of the City Council to serve on a committee to advise the consultant and help organize the public input program. Councilmember Birdsall moved and Councilmember Lindemans seconded a motion to appoint Mayor Parks and Councilmember Mufioz to serve as committee members and Councilmember Moore as alternate. The motion carded by the following vote: AYES: 5 COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mufioz, Parks NOES: 0 C OUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None CITY MANAGER REPORT 12. Request to Speak Follow-up City Manager Aleshire presented staff report dealing with zip code boundaries. Minutes 4/17/90 11 13. Comments North Connty l,andfill E.I.R. City Manager Aleshire advised that the City of Temecula submitted comments on April 12, 1990 to San Diego County regarding impact of Land Fills on City of Temecula. Councilmember Lindemans gave Mr. Aleshire a copy of a report dealing with the incineration of refuse to provide energy for public facilities in Amsterdam, Holland. CITY ATTORNEY REPORT None given CITY COUNCIL REPORTS Councilmember Linderoans requested the following: 1. Requested a date when the Traffic Mitigation Fees matter will be ready for Council consideration. 2. Requested that the matter of a Debt Advisory Committee be placed on the next agenda. 3. Requested staff to look at the mechanisms for increasing the vested map fees. Councilmember Mufioz requested that a citywide effort be made to do a pre-festival clean-up program prior to the Balloon and Wine Festival. Adjournment It was moved by Councilmember Mufioz and seconded by Councilmember Lindemans to adjourn at 10:35 PM to a meeting to be held April 24, 1990, 7:00 PM, at the Temecula Community Center, 28816 Pujol Street, Temecula, California. Ronald J.Parks, Mayor ATTEST: F. D. Aleshire, City Clerk Minutes 4/17/90 12