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HomeMy WebLinkAbout09-02 TCSD ResolutionRESOLUTION NO. CSD 09-02 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE OLD TOWN TEMECULA COMMUNITY THEATER BOOKING AND RENTAL POLICY THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Board of Directors does hereby find and determine as follows: A. The City of Temecula desires to provide opportunities for local organizations and other user groups to present performing and visual arts events that have the ability to enrich community life. B. On February 8, 2005, the City of Temecula approved a Booking and Rental Policy that established a booking priority and set rental policies and fees for use of the theater. ' C. The City of Temecula now desires to revise the priority booking policy to more correctly reflect the usage needs of all performing arts organizations in the community and to provide adequate booking opportunities to a larger number of users. D. The City of Temecula further desires to revise the Schedule of Fees to eliminate the subsidy of stage and labor charged to theater users. E. The City of Temecula also desires to authorize the Director of Community Services to modify the Booking and Rental Policy to accommodate necessary operational changes from time to time. Section 2. The revised Booking and Rental Policy is attached hereto as Exhibit "A", is hereby adopted. The City Council authorizes the Director of Community Services to modify the Booking and Rental Policy to accommodate necessary operational changes from time to time. Section 3. The Secretary shall certify to the passage and adoption of the Resolution. R:/CSD Resos 2009/CSD 09-02 1 PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula thi 24th day o arch, 2009. ATTEST: Susan . Jokes, MMC Bo rd Secretary [SEAL] R:/CSD Resos 2009/CSD 09-02 ' STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 09-02 was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 24th day of March, 2009, by the following vote: AYES: 5 BOARD MEMBERS: Comerchero, Edwards, Naggar, Roberts, Washington NOES: 0 BOARD MEMBERS: None ABSENT: 0 BOARD MEMBERS: None ABSTAIN: 0 BOARD MEMBERS: None R:/CSD Resos 2009/CSD 09-02 Sus on W. Jones, MMC City CI rk/Board Secretary 3 EXHIBIT A r ~ix1 OLD TOWN TEMECULA COMMUNITY THEATER BOOKING and RENTAL POLICY (Revised March 2009) The Old Town Temecula Community Theater is a performing and visual arts facility that includes a contemporary, state-of-the-art, 361-seat proscenium theater opened in 2005, the charming 1890 Mercantile Building that houses an intimate club-style stage and a visual art gallery, a 1,390 square foot rehearsal space that can be divided into two rooms, and a dance studio. Both the Theater and the Mercantile Building are available to lease primarily for the presentation of artistic events such as concerts, musicals, plays, dance, youth theater, and visual art shows. Events such as corporate meetings, service organization gatherings, charity events, awards ceremonies, film/TV shoots, banquets, and other non-arts events may be allowed on a limited basis. The dance studio and the rehearsal rooms are also available to lease any time they are not being used to support the activity on stage. Mission The mission of Old Town Temecula Community Theater is to present and promote the arts and their ability to enrich community life. Theater staff recognizes that successful events are a collaborative effort that require a high degree of skill, planning, cooperation, teamwork, organization, flexibility, and shared information. The staff is dedicated to providing courteous, efficient, quality service to all clients. Booking Priority The intended use of the Theater is for the production and presentation of performing and visual arts events. With this in mind, priority is given to Users that wish to rent the facilities for performing and visual arts events (Tiers 1, 2 and 3). Other uses are allowed but receive a lower priority in choosing dates (Tiers 4 and 5). It is possible for a single User to be in two booking Tiers if the User intends to use the Theater for both arts and non-arts purposes. Temecula-based organizations are defined as entities where the board of directors is comprised of a preponderance of Temecula residents. Resident Companies are defined as Temecula-based, not-for-profit arts organizations that have raised, under the auspices of the Theater Foundation, significant funds for the construction of the Theater and are duly designated as such by the City of Temecula Tier 1 User First priority for bookings shall be given to the City of Temecula, to organizations in formal partnership with the City of Temecula to further cultural goals, and to those organizations deemed to be Resident Companies for the purpose of presenting performing or visual arts events. Dates for Tier 1 priority events shall be available for booking on September 0 for the year beginning July 1St of the following year. Requests for dates from Tier I Users must be received by Theater Management between September 1St and October 15`h in order for Tier I Users to receive priority consideration. Theater Management shall work with the Tier 1 groups to facilitate the bookings of each organization relative to each other. During the booking year July 1, 2009 - June 30, 2010, Resident Companies may reserve up to 84 of the weekends days (Friday, Saturday, Sunday) and for all subsequent booking years, Resident Companies may reserve up to 80 of the weekends days. Additionally, Resident Companies may book all of the weekends between Thanksgiving and Christmas except for one weekend. The Tier 1 organizations are: • Temecula Theatre Foundation (Resident Company) ' • Temecula Valley Players (Resident Company) • Fine Arts Network (Resident Company) • Temecula Performing Arts Company (Resident Company) • Southwest Women's Chorus (Resident Company) • Temecula Valley Unified School District (City Partner) • Temecula Children's Museum (City of Temecula) • Temecula Valley Museum (City of Temecula) • Temecula Presents (City of Temecula) Tier 2 User Second priority for bookings shall be given to Temecula-based, non-profit and for-profit organizations, government entities and individuals for the purpose of presenting a performing or visual arts event. Tier 2 priority events shall be available for booking on March 1 st for the year beginning on July 1St. Priority shall be given to Users who have previously booked the facilities. Bookings shall be made on a first-come first-served basis. Tier 3 User Third priority for bookings shall be given to non Temecula-based, non-profit and for-profit organizations, government entities and individuals for the purpose of presenting a performing or visual arts event. Tier 3 priority events shall be available for booking on March 15th for the year beginning on July 1St. Priority shall be ' given to Users who have previously booked the facilities. Bookings shall be made on a first-come first-served basis. 2 ' Tier 4 User Forth priority for bookings shall be given to Temecula-based, non- profit and for-profit organizations, government entities and individuals for the purpose of presenting events other than performing and visual arts events. Tier 4 priority events shall be available for booking on April 15th for the year beginning on July 1St. Bookings shall be made on a first-come first-served basis. Tier 5 User Fifth priority for bookings shall be given to non Temecula-based, non-profit and for-profit organizations, government entities and individuals for the purpose of presenting events other than performing and visual arts events. Tier 5 priority events shall be available for booking on May 1St for the year beginning on July I". Bookings shall be made on a first-come first-served basis. Leasing Procedures Users shall place a hold on an available date which is honored for two weeks. At that time, the User shall either sign a User License Agreement or the hold will be released. When a License is executed, the User shall remit a non-refundable deposit equal to 50% of the rental fee (Tier 1 Users are exempt) plus a $500 security/damage deposit. When a date is requested that is currently on hold, the User may place a secondary hold on the date or choose to challenge the hold. If challenged, the User with the primary hold shall have 48 hours to either sign a User License Agreement or release the date. All secondary holds on the date shall, in turn, have 48 hours to either sign an Agreement or release the date. When a challenged date is released of all holds, the challenger shall immediately execute a User License Agreement and remit the applicable deposits. Under all circumstances, no advertising, publicity or ticket sales shall be permitted until a User License Agreement is fully executed. Rental Rates Performance rental rates are based on a typical "performance" event lasting up to three hours within a nine hour usage block. Events with longer performance times (such as competitions), events with an audience that flows in and out (such as festivals), and non- performance events (such as seminars) shall be assessed a fee relative to the nature of the event. Theater rental rates include the stage, house, dressing rooms, backstage support facilities and, if available, the Mercantile Building, the dance studio and the rehearsal rooms (if needed to stage the event). Additionally, the rates include basic sound and lighting equipment, normal housekeeping and engineering services, event management, and technical supervision. FACILITY RENTAL RATES Temecula-Based Users Non Temecula-Based Users Non-Profit Non-Profit Users Other Users Users Other Users THEATER Performance $350 $425 $475 $550 2" Performance in one day $175 $210 $235 $275 Rehearsal 4-hour max $150 $185 $205 $235 Load-In/Out (9-hour max) $175 $210 $235 $275 Additional Hours $40 $50 $55 $65 Dark Da s* $100 $125 $140 $160 $40/hr $25/hr I $30/hr REHEARSAL ROOMS Room A or B 3-hour min. $15/hr $18/hr $20/hr $25/hr Room A & B 3-hour min. $25/hr $30/hr $35/hr $40/hr * There is no Dark Day charge for Mondays. If the Theater can be used for another event on a Dark Day, there is no charge. Additionally, the User is responsible for the following (see rate schedule herein): • The User is required to use the Theater's ticket office services and staff. • The User is required to use the Theater's front-of-house personnel (ushers and ticket-takers). • In order to protect the City's equipment and to insure safety on stage, the User is required to use the Theater's technical crew for critical production positions (see Stagehand Overhire Policy below). • Any dedicated security and/or medical personnel deemed necessary by Theater Management shall be the responsibility of the User and be hired from a source approved by Theater Management. • Catering is the responsibility of the User. Catering vendors shall be approved by Theater Management. • The cost of additional sound, lighting and stage equipment (such as wireless microphones, followspots, and dance floor) shall be borne by the User. • A $1 million minimum A.M. Best A:VII. rated bodily liability and property damage insurance policy naming the City of Temecula as additional insured shall be the responsibility of the User. 1 Security, Damage and Cleaning Deposit A refundable security/damage deposit in the amount of $500 is due and payable at the execution of a User License Agreement. This deposit will be refunded to the User, less deductions for any damage, loss, repair, cleaning beyond customary custodial care, and any other fees owed to the Theater. Ticket Office Services All events must be ticketed through the Theater's Ticket Office and all Users are required to sign the Ticket Services Agreement and complete a Ticket Order Form for all events open to the public, including reserved-seat events, general admission events, and events that are free. Standard Ticket Office Services: • Ticket Office hours are based on the production schedule and are subject to change. Ticket Office hours are included in the facility rental. The toll free number of the Ticket Office is 1.866.OLD TOWN. • All events held in the Theater require the use of the Ticket Office and ticket printing services. • The Ticket Office accepts cash and American Express, MasterCard, and Visa, credit cards. The User shall reimburse the Theater for all credit card charges. See Ticket Office Fee Schedule for more information. • For all rental events, the Ticket Office will be open from one hour prior to curtain through the first thirty minutes of the performance. The "on-sale" for a particularly popular event may require additional personnel to handle the rush whereby the User shall be charged for the additional staff. If the "on-sale" occurs outside the normal operating hours of the Ticket Office, the User will be assessed an additional fee. Ticket consignment is permitted when a User desires to sell tickets directly to patrons away from the Ticket Office. The percentage of tickets placed on consignment will be agreed upon by the User and Theater Management. At no time will all the tickets for an event be placed on consignment; tickets shall always be available for sale at the Ticket Office. • The Ticket Office requires two weeks to process all Ticket Order Forms before tickets can be made available to the public. Please refer to the Ticket Services Agreement for more details on ticket services and charges. Front-of-House Services Front-of-house (FOH) services are tailored to meet the needs of your event and all Theater events are required to utilize this service. FOH staff provide for the safety, comfort and overall quality experience of patrons. The Theater utilizes full-time, part- time and trained volunteer staff for ushering, ticket-taking, and House Management duties. Professional staff members are certified in CPR and are sensitive to the needs of the physically challenged. Theater Management will determine the appropriate number of ushers and ticket-takers required for each event. Ushering service fees are based on a maximum 2.5 hour program. Additional fees will apply for longer events. The User will be responsible for paying the base fee for FOH services plus all additional fees related to special events, rehearsals with audiences, and extended programs. Merchandising Fees The Theater reserves the right to collect a percent of gross proceeds from the sale of programs, books, records, CDs, libretti, novelties, souvenirs, and any related merchandise sold at events. If the User and/or attraction personnel sell the merchandise, the percentage paid to the Theater shall be 10%. If Theater personnel sell the merchandise, the percentage paid to the Theater shall be 20%. Theater Management must be given advance notice of any merchandise sales. All items must be available for an inventory count no fewer than two hours before the doors open to the public. The Theater reserves the right to open its Gift Shop for any performance or activity. User merchandise items in direct conflict with items for sale in the Gift Shop may be prohibited from sale. All merchandise is subject to the prevailing California sales tax. In the event Theater personnel sell the merchandise, sales tax shall be collected and filed by the Theater. Users are responsible for negotiating the Merchandise Fee (as described above) into all third-party artist agreements. A flat rate fee of $180 per performance will be charged to the User if a third-party artist agreement or any other circumstance prohibits the standard fees from being collected at time of sale. Concessions The Theater is the exclusive food and beverage concession provider for all events held on Theater property. Only food and beverages provided by the Theater may be consumed on the premises (catered events excluded). Light food, beer, wine, water and soft drinks will be sold before each performance and during intermission. Theater Management reserves the right to determine if the sale of alcoholic beverages is suitable at any given event. Any requests for deviation from standard concessions service must be relayed to Theater Management at least 72 hours prior to the event. If a scheduled show intermission is cancelled with less than 72 hours notice, a penalty of $150 will be charged. 6 ' Caterin Users may contract with food and beverage vendors for the purpose of catering certain events. Such vendors shall be self-contained and shall not use the concession facilities at the Theater. Theater Management shall approve the selection of all food and beverage vendors and shall coordinate the space needed for food service directly with the vendor. As required by State law, all alcoholic beverages and alcoholic beverage service shall be provided by and arranged through the Theater's concessionaire - no exceptions. Safety and Security The safety and security of audience members, performers, User event personnel, and Theater staff and volunteers is paramount. The Theater reserves the right to analyze the risks of an event and plan accordingly. Events or activities may be denied or prohibited if deemed a security risk. The need for security and safety personnel for any event will be determined by Theater Management and charged to the User at the prevailing rate. The Theater will determine if uniformed security, peer security, police, fire, and/or medical personnel is necessary. Technical Production The following will ensure a safe and productive backstage work environment: • The pressure associated with backstage deadlines and artistic excellence can lead to frustrations. Theater Management requires that the working environment be free of hostility, intimidation, and harassment in any form. All Theater employees, volunteers, and vendors are required to treat the User and everyone involved with the event with courtesy and respect, and Theater Management expects the same courtesy and respect from the User. • Compliance with all local, state, and federal safety and fire codes is expected. All sets and drops must be flameproof or fire retarded. Theater Management will prohibit the use of any item failing to comply with fire codes and/or safety standards. • The use of all special effects equipment, including, but not limited to, smoke machines, fog machines, hazers, and all types of pyrotechnic equipment, as well as the use of gun powder, starter pistols, candles, cigarettes, and all types of flames, is subject to the advance approval of Theater Management and, in some cases, the City of Temecula Fire Marshall. Please note: Without advance approval, permission will be denied to Users to use special effects in their shows. • The Theater will adhere to professional Theater industry safety codes. All flown scenery will require the use of hardware rated for that purpose. Stagehands will be given scheduled breaks to keep them alert in an inherently dangerous work environment. ' • No item with wet paint may be brought into the facilities. All major painting projects must be scheduled in advance with Theater Management. The User will 7 be responsible to use care to protect the facilities from paint spills and to perform any necessary clean-up. Spray painting is not allowed. No painting will be allowed outside of the buildings. • To facilitate the load-in, scenery should arrive at the Theater properly rigged. Theater Management reserves the right to re-rig any piece deemed unsafe to fly. If the User desires to fly people, the User shall employ a specialty flying company approved by Theater Management (such as Flying by Foy or ZFX). • Typically, all house equipment will be set-up, operated, and struck by Theater stagehands; Theater Management may grant exceptions to this rule. House pianos shall be voiced and tuned only by the Theater's designated piano technician. • The use of all types of glitter, small confetti, and hay is prohibited. Chewing gum is never allowed in any of the buildings. Also, food and drinks (except bottled water) are prohibited on the stage. • A sufficient number of adult chaperones are required for events with numbers of children on stage. Children will not be allowed in the Theater until the chaperones are present. The User is responsible to monitor the behavior of all cast members backstage (no running, jumping, pushing, handling the soft goods, playing with the locking rail, etc.). • The User should arrange for all deliveries and pick-ups of equipment to occur ' during the time the User has contracted to use the Theater. Any pick-ups or deliveries scheduled outside of this time-block must be approved in advance by Theater Management. Storage of sets, props, costumes, etc. over any non- contracted days is not allowed. • The User should provide a Stage Manager familiar with the production for all rehearsals and performances. The Stage Manager will call the show in headset communication with the stagehands. Theater stage personnel will assist and train the Stage Manager if required. • Theater Management reserves the right to require the User to provide a qualified and competent audio engineer familiar with the production for shows with certain types of audio requirements. At Users expense, the Theater shall require the Theater's in-house audio engineer to work with the User's engineer to ensure continuity of use of all house audio gear and to provide system engineering assistance. Requests to video or audio record rehearsals or performances, whether for private use or public broadcast, must be approved by Theater Management in advance. Such requests are always subject to negotiation. r ADA Compliance User Responsibilities It is the User's responsibility to comply with Americans with Disabilities Act requirements, such as providing sign interpretation for the hearing impaired. The Theater meets or exceeds all requirements for wheelchair accessibility, and provides infra-red listening devices for the hearing impaired. For events with consigned tickets, the Theater will retain all wheelchair accessible seating. Patrons requesting wheelchair seating will be served directly by the Theater's Ticket Office. Insurance All events require $1,000,000 Bodily Injury and Personal Liability insurance with a Best Insurance Rating of no less than A:VII., from a provider licensed to do business in the State of California. The policy must name the City of Temecula and its elected officials, officers, employees, agents, volunteers and representatives as additional insured. The User shall promptly furnish Theater Management with copies of all such policies and certificates showing proof of insurance at the time the User License Agreement is due. Music Rights The User represents and warrants that all copyrighted material will be performed or produced with express permission from the copyright owner, that the appropriate license fees have been paid to such licensing agencies (such as ASCAP and BMI), and, when necessary, intellectual or creative property use authorizations have been obtained. Promotions and Advertising It is the User's responsibility to advertise, promote, and in all ways market its event to the public. No signage, posters, flyers or advertisements for any event may be posted in or on the Theater and its environs without the prior approval of Theater Management. The Theater offers the following complimentary services: Event pamphlets, brochures and flyers supplied by the User to the Theater will be made available to the public at the Ticket Office and posters may be displayed in the light-box enclosures on the Theater facade. These materials can be delivered to the Theater anytime after tickets have gone on sale. Rentals for the purpose of presenting a visual or performing arts event and that are open to the public will be included in Theater generated materials designed to publicize the schedule of events in the Theater, including the Theater's website (www.TemeculaTheater.org). These listings, however, are not a contractual guarantee under the User License Agreement and may not be possible due to technical difficulties or space and budget limitations. J No advertising or ticket sales may take place prior to the execution of the User License Agreement (and receipt of any applicable deposits and insurance certificates) with respect to the use of facilities. All advertising material and event programs must clearly indicate the producer of the event with the Theater as the location. (Example: Studio One presents Spring Ballet 9 Recital at the Old Town Temecula Community Theater.) The Theater shall approve all promotional material and event programs in advance. Old Town Temecula Community Theater is the proper name of the venue that must be used in all materials promoting the event. No variations or abbreviations of the name can be used. Theater Management shall designate locations on Theater property for the authorized display of promotional materials. The User shall not display any advertising material on Theater property anywhere other than the authorized locations. Unauthorized advertising materials and materials placed in unauthorized locations will be removed at User's expense. The User warrants that all advertising shall be truthful and accurate. All productions that are video or audio recorded for distribution, sale or broadcast must contain a credit line recognizing the Old Town Temecula Community Theater as the location for the recording and give credit to appropriate City and Theater staff. Specific wording is subject to approval. Any recording must be pre-authorized by Theater Management and must not violate copyright laws. Decorations Decorating the buildings and grounds of the Theater is strictly controlled and must be approved by Theater Management in advance. Once approved, the User is responsible for the decorations and must remove them immediately upon the conclusion of the event. Installation methods are limited and must be approved by Theater Management: • All decorations must be flameproof or fire retarded. • The use of cellophane, all tapes, nails, staples, screws, and the like are not allowed on walls, ceilings, floors, and furniture. • Decorations may not be hung from light fixtures, fire detection equipment, fire suppression piping, draperies, and acoustical elements. • Open flames are not allowed. • All plants and flowers must be in waterproof containers. • No rice, birdseed, confetti, hay bales, and the like are permitted on the grounds or in the buildings. 10 ' Event Conclusion User shall be responsible for the removal of all set pieces, soft goods, personal property, rented equipment, decorations, and the like at the conclusion of the event before User vacates the premises. Any and all exceptions shall be approved by Theater Management in advance. Administrative Policy and Procedure As the theater continues to attract new production groups and theater patrons, it is envisioned that there will be a need to update the Booking and Rental Policy from time to time. The Director of Community Services is authorized to make changes to the Booking and Rental Policy to accommodate the ever changing needs of the community. The User will be required to comply with administrative policy and procedure as contained in the Theater's Rental Packet. The Director of Community Services (or designee) shall create and maintain administrative policy, rules and regulations designed to protect the Theater's facilities and equipment, address the safety of patrons, Users and staff, provide for the ongoing operations of the Theater, and implement the policy. 11 F Schedule of Fees Front of House, Security and Medical Personnel Services Non Temecula-Based Users Non-Profit Users Other Users Per Show (2.5 hrs max * $75 $100 $125 $150 Two Shows in One Day* $175 $225 $275 $325 If Show exceeds 2.5 hours* $25/half hr $30/half hr $40/half hr $50/half hr House Manager $18/hr $18/hr $18/hr $18/hr Ushers & Ticket-Takers Temecula-Based Users Non-Profit Users Other Users Securi Uniformed Security Peer Security Police Fire Marshall Medical Personnel Nurse EMT * Includes House Manager Charged at prevailing rates plus 10% 12 Ticket Office Services Temecula-Based Users Non-Profit Users Other Users Non Temecula-Based Users Non-Profit Users Other Users Subscription Fulfillment $2.50/order $2.50/order $2.50/order $2.50/order Window Sales No Charge No Charge No Charge No Charge Mail Order $2.50/order $2.50/order $2.50/order $2.50/order Telephone / Fax Order $2.00/ticket $2.00/ticket $2.00/ticket $2.00/ticket Exchanges $2.00/ticket $2.00/ticket $2.00/ticket $2.00/ticket Group Orders $5.00/order $5.00/order $5.00/order $5.00/order Charged to Ticket Bu ers Charged to User Ticket Sellers $100/show $150/show $200/show $250/show Ticket Printing $0.25/ticket $0.25/ticket $0.25/ticket $0.25/ticket Debit and Credit Cards Pass-Throu Actual Fee Refund Fee 5% 5% 5% 5% Returned Consignment* $0.50/ticket $0.50/ticket $0.50/ticket $0.50/ticket Patron User ($10 & over)** $1.00/ticket $1.00/ticket $1.00/ticket $1.00/ticket Patron User under $10)* * $0.50/ticket $0.50/ticket $0.50/ticket $0.50/ticket Patron User (flat rate)*** $250 $275 $300 $350 * Charged when more than 50 tickets are returned or tickets are returned less than 48 hours before the day of the event. * * All events are subject to the Patron User Fee. Complimentary tickets are not subject to this fee. For free or invitation-only events, a flat rate Patron User Fee will be charged per performance. 13 ' Technical Production Services Temecula-Based Users Non Temecula-Based Users Non-Profit Non-Profit Users Other Users Users Other Users Technical Labor* Sta e E ui ment** Technical Director No Charge No Charge No Charge No Charge Stage Manager $21/hour $21/hour $21/hour $21/hour Department Heads $21/hour $21/hour $21/hour $21/hour Stagehands $19/hour $19/hour $19/hour $19/hour Follow Spots $25/show $35/show $50/show $70/show Dance Floor $35/show $50/show $75/show $100/show Grand Piano $50/show $75/show $125/show $200/show Upright Piano $35/show $50/show $75/show $100/show Piano Tuning*** Pass-Through Actual Cost Orchestra Shell No Charge $35 $75 $125 Gobo Rotator $5/show $7.50/show $10/show $12.50/show Moving Head $5/show $7.50/show $10/show $12.50/show Video Projector / Screen $100/show $150/show $175/show $250/show Wireless Microphone $10/show $15/show $25/show $40/show Company No Charge $50/show $75/show $125/show Washer and Dryer $10/da $15/day $20/day $50/day Video / Audio Recording B Special Arrangement Onl S ecial Equipment Rental Cost Plus 10% Technical labor is subject to the following working conditions: • Theater stagehands are required to set up, operate, move and strike any house equipment. • A four-hour minimum work call is required. • A minimum call of two stagehands is required for an event. • A fifteen-minute break is required after two-hours of work. • A one-hour unpaid meal break shall be given after no more than five hours of work. • If a meal break is not given, time-and-a-half of the prevailing rate shall be charged until the next break. • Time-and-a-half shall be charged after 8 hours of work and double-time after 12 hours of work. All charges for available equipment are on an "as is, where is" basis. Labor needed to move, set-up, strike and/or modify equipment is not included in the rental fee. Weekly rates shall not exceed the three-show or three-day rate. Depending on availability, there is no charge (except labor or as noted in the fee schedule for Stage Equipment) for music stands, music stand lights, conductor's podium, choir risers, orchestra risers, lectern, chairs, tables, house sound system, house lighting system, and house soft goods. Must be the house designated piano technician. 14 Stagehand Overhire Policy The City of Temecula employs a small pool of part-time qualified stagehands available to work on shows. These stagehands are billed to the show at rates published in the Theater's Booking and Rental Policy. If additional stagehands are required to augment the stagehands employed by the City, it is the responsibility of the User to provide these additional stagehands. These additional stagehands may be from any source - qualified volunteers, IATSE union professionals, or other qualified, paid individuals. Any stagehand that is asked to operate any theatrical equipment (such as the counterweight system and any of the Theater's audio and lighting gear) must be an experienced and qualified technician. All individuals that demonstrate an acceptable work ethic are welcome to work on stage - the task is to match the technical difficulty of the job to the knowledge and experience level of the stagehand. When the backstage and technical requirements for a show are discussed with the Theater's Technical Director, the number, skill-type and schedule of stagehands will be reviewed and agreed upon mutually by the show and the Theater's TD. Typically, the following stage work can be accomplished by conscientious and reliable volunteers: • Move-in / move out • Scenery shifts • Light hangs • Color changing • Follow Spot operation • Limited fly moves • Audio assistance • Shop work / Set construction • Properties • Costuming • Hair and Wigs • Makeup • Stage Management • Video (Cameras, switching, projection) In order to protect the City's equipment and to insure safety on stage, the following positions shall almost always be City employees; • Audio Desk • Fly Rail • Audio Systems Engineer • Overhead Rigging • Light Board Operator The Theater staff is prepared to help you in any way possible; please let us know if we can answer questions about this or any other matter regarding the use of the Theater. 15 f] i l J Seating Capacities The Theater is equipped with removable wheelchair accessible seating designed to accommodate six wheelchairs (four in the orchestra and two in the boxes). Capacity will vary depending upon pit configuration. The placement of video cameras, extended sound and lighting consoles, or any other technical equipment will also affect seating capacity. Equipment placement in the seating area must conform to all fire code and ADA regulations. There is no standing-room and maximum seating capacity must never be exceeded. House Seats The Theater shall retain for its use the following house seats: • Five Boxes (16 seats total) • Two Orchestra seats These seats are listed on the Schedule of Held Seats and are not a part of the seat inventory available for User to sell. Orchestra Pit 19 Orchestra 159 Parterre 135 Total Main Level 313 Balcony 28 Box Seats (6 Boxes 20 Total Second Level 48 Maximum Seating Capacity 361 Capacity without Pit Seats 342 Capacity with wheelchairs with Pit seats) 359 Capacity with wheelchairs (without Pit seats 340 Mercantile Stage 48 16