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Home My WebLink About060909 CC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title 11] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE JUNE 9, 2009 - 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:15 P.M. - Closed Session of the City Council pursuant to Government Code Sections: 1) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding real property negotiations for property owned by Madison Holdings, LLC, a California Limited Liability Company, which is commonly known as 27135 Madison Avenue, Temecula, and is identified as Riverside County Assessor's Parcel Number 910-262-006. The negotiating parties are the City of Temecula and Madison Holdings, LLC, a California Limited Liability Company. Under negotiation are the price and terms. The City negotiators are Shawn Nelson, Greg Butler, and Amer Attar. 2) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding real property negotiations for property owned by Basics Etc. Corporation, which is commonly known as 41375 McCabe Court, Temecula, and is identified as Riverside County Assessor's Parcel Number 910-262-008. The negotiating parties are the City of Temecula and Basics Etc. Corporation. Under negotiation are the price and terms. The City negotiators are Shawn Nelson, Greg Butler, and Amer Attar. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 09-05 Resolution: 09-51 CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Susan Miyamoto Invocation: To be announced Flag Salute: Council Member Comerchero ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards Temecula Achievement Program Awards Jerry Williams Day Proclamation and Introduction of new Police Chief Andre O'Harra PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Council on items that appear within the Consent Calendar or ones that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Council on an item which is listed on the Consent Calendar or a matter not listed on the agenda, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business matters on the agenda, a "Request to Speak" form must be filed with the City Clerk prior to the Council addressing that item. There is a five minute (5) time limit for individual speakers. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten (10) minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of May 20, 2009; 2.2 Approve the action minutes of May 26, 2009. 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Financial Statements for the Nine Months Ended March 31. 2009 RECOMMENDATION: 4.1 Receive and file the Financial Statements for the nine months ended March 31, 2009; 4.2 Approve the acceleration of funding in the amount of $60,000 in Transportation Enhancement Act (TEA) Fund for the Winchester 79 North beautification project; 4.3 Approve a transfer of $120,000 of RDA bond proceeds fund from Old Town Infrastructure Relocation of existing Structures, Demolition and Grading projects to Old Town Parking Structures, Office, and Retail project; 4.4 Approve an appropriation of $500 in the City 2008 COP's Debt service funds for trustee administrative fees. 5 City Treasurer's Report as of April 30, 2009 RECOMMENDATION: 5.1 Approve and file the City Treasurer's Report as of April 30, 2009. 6 Voter Approved Measure C Annual Special Tax Levy RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 09- 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2009-2010 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS Resolution Adopting FY2009-2010 Solid Waste Rates RECOMMENDATION: 7.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE RATES FOR FISCAL YEAR 2009-2010 First Amendment to Contract Agreement for On-Call Traffic Signal Maintenance Services for Fiscal Year 2009-2010 RECOMMENDATION: 8.1 Approve a First Amendment to the Contract Agreement with Republic ITS to perform On-Call Traffic Signal Maintenance Services for an amount not-to-exceed $50,000, and extend the contract term to June 30, 2010. Amendment to Contract Agreement for On-Call Maintenance and Repairs of Closed Circuit Television (CCTV) Cameras and Equipment for Fiscal Year 2009-2010 RECOMMENDATION: 9.1 Approve a First Amendment to the Contract Agreement with Crosstown Electrical & Data, Inc., to perform On-Call Maintenance and Repairs of Closed Circuit Television (CCTV) Cameras and Equipment for an amount not-to-exceed $20,000, and extend the contract term to June 30, 2010. 10 Authorize Temporary Street Closure of Pauba Road between Margarita Road and Showalter Road for the "July 4th, 2009 Fireworks Show" and Delegate Authority to Issue Special Events/Street Closures Permit to Director of Public Works RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF PAUBA ROAD BETWEEN MARGARITA ROAD AND SHOWALTER ROAD FOR THE "JULY 4TH 2009, FIREWORKS SHOW", AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES 11 Authorize Temporary Street Closure of Old Town Front Street between Moreno Road (S) and 1 st Street; Main Street from the East Edge of the Children's Museum Driveway to Mercedes Street: Moreno Road: 2nd Street: 3rd Street: 4th Street: 5th Street; 6th Street: and Mercedes Street between Moreno Road and 2nd Street for the "Star Spangled 4th of July Parade" and Delegate Authority to Issue Special Events/Street Closures Permit to the Director of Public Works RECOMMENDATION: 11.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF OLD TOWN FRONT STREET BETWEEN MORENO ROAD (S) AND 1ST STREET; MAIN STREET FROM THE EAST EDGE OF THE CHILDREN'S MUSEUM DRIVEWAY TO MERCEDES STREET; MORENO ROAD; 2ND STREET; 3RD STREET; 4TH STREET; 5TH STREET; 6TH STREET; AND MERCEDES STREET BETWEEN MORENO ROAD AND 2ND STREET FOR THE "STAR SPANGLED 4TH OF JULY PARADE" AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES 12 Authorize Temporary Street Closure for the Street Painting Festival in Old Town (Fifth Street between Old Town Front Street and Mercedes Street) RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CLOSURE OF A PORTION OF FIFTH STREET FOR THE STREET PAINTING FESTIVAL AND AUTHORIZING THE CITY ENGINEER TO ISSUE A PERMIT FOR THIS SPECIFIC SPECIAL EVENT 13 Public Works Fiscal Year 2009-2010 Annual Maintenance Contract Amendments RECOMMENDATION: 13.1 Approve the Annual Maintenance Contracts Amendments for Fiscal Year 2009- 2010. 1. Becker Engineering $200,000.00 2. Del Rio Enterprises $ 50,000.00 3. Imperial Paving Co., Inc. $200,000.00 4. Monteleone Development $200,000.00 5. NPG Corporation $ 50,000.00 6. Pacific Striping, Inc. $100,000.00 7. Rene's Commercial Management $200,000.00 8. Strong's Painting $ 50,000.00 9. West Coast Arborists $200,000.00 14 Annual Agreement for FY 2009-2010 for Minor Maintenance Services RECOMMENDATION: 14.1 Approve an agreement for Fiscal Year 2009-2010 with Murrieta Development Co., Inc. in the amount of $50,000 for minor maintenance services for future repair, improvement and maintenance upon real and personal property of the City of Temecula. 15 Agreement for Plan Review Services with Esgil Corporation for FY 2009-2010 RECOMMENDATION: 15.1 Approve an agreement for Consulting Services with Esgil Corporation to provide Plan Check Services for Fiscal Year 2009-2010 in the amount of $60,000. 16 Agreement for Plan Review Services with Abdul Behnawa for FY 2009-2010 RECOMMENDATION: 16.1 Approve an agreement for Consultant Services for Plan Check Review for Fiscal Year 2009-2010 with Abdul Behnawa in an amount not to exceed $40,000. 17 First Amendment to a Professional Service Agreement for Landscape Inspection Services with David Neault Associates, Inc. for the Pechanga Parkway Phase II Street Improvements Project - Project No. PW99-11 RECOMMENDATION: 17.1 Approve the First Amendment to the Agreement with David Neault Associates, Inc. for landscape inspection services for the Pechanga Parkway Phase II Street Improvements Project in an amount not to exceed $50,825 - Project No. PW99-11. 18 Agreement for Consulting Services between the City of Temecula and Environmental Science Associates (ESA) for an Environmental Impact Report (EIR) for the Old Town Specific Plan Amendment RECOMMENDATION: 18.1 Approve an Agreement for Consulting Services with Environmental Science Associates (ESA) in the amount of $129,000 to prepare an Environmental Impact Report (El R) for the Old Town Specific Plan Amendment. 19 Records Destruction Approval RECOMMENDATION: 19.1 Approve the schedule destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. 20 Trustee/Fiscal Agent Services for Fiscal Year 2009-2010 RECOMMENDATION: 20.1 Approve the expenditure of $51,260 for annual Trustee/Fiscal Agent services provided by US Bank for the City's Community Facilities Districts, Assessment District, Tax Allocation Bonds, and Certificates of Participation for fiscal year 2009- 2010. TEMECULA COMMUNITY SERVICES DISTRICT MEETING CSD PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name for the record. CSD CONSENT CALENDAR 21 Action Minutes RECOMMENDATION: 21.1 Approve the action minutes of May 26, 2009. 22 Financial Statements for the Nine Months Ended March 31, 2009 RECOMMENDATION: 22.1 Receive and file the Financial Statements for the nine months ended March 31, 2009. 23 Inclusion of Tracts into Service Level B and Service Level C for Fiscal Year 2009-2010 RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACCEPTING A CERTAIN TRACT INTO TCSD SERVICE LEVEL B FOR THE PURPOSES OF FUNDING THE ENERGY CHARGES FOR RESIDENTIAL STREET LIGHTS BEGINNING FISCAL YEAR 2009-2010 23.2 Adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACCEPTING A CERTAIN TRACT INTO SERVICE LEVEL C FOR THE PURPOSES OF FUNDING CERTAIN RESIDENTIAL LANDSCAPING AND SLOPE MAINTENANCE COSTS BEGINNING FISCAL YEAR 2009-2010 24 Third Amendment to the Janitorial Services Agreement for Park Restrooms and Picnic Shelters with Environmental Cleaning Solutions & Facility Management, LLC for Fiscal Year 2009-2010 RECOMMENDATION: 24.1 Approve the Third Amendment with Environmental Cleaning Solutions & Facility Management, LLC for $63,780 to provide Janitorial Services for Park Restrooms and Picnic Shelters and extend the term of this Agreement to June 30, 2010. 25 Second Amendment to the Tree Trimming Maintenance Services Agreement with West Coast Arborist, Inc. for Fiscal Year 2009-2010 RECOMMENDATION: 25.1 Approve the Second Amendment with West Coast Arborist, Inc. in the amount of $50,000 for Tree Trimming Maintenance Services for Fiscal Year 2009-2010. 26 Agreement with Alpha Mechanical Service & Engineering for Heating and Air Conditioning Services RECOMMENDATION: 26.1 Approve a contract with Alpha Mechanical Service & Engineering for Heating and Air Conditioning Maintenance Services in the amount of $55,825 for Fiscal Year 2009-2010. CSD PUBLIC HEARING Any person may submit written comments to the Community Services District before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 27 Review and Adoption of the FY 2009-10 Annual Operating Budget RECOMMENDATION: 27.1 Adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 28 Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2009- 2010 RECOMMENDATION: 28.1 Adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B - RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C - PERIMETER LANDSCAPING, SERVICE LEVEL D - RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R - EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2009-2010 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGERS REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT TEMECULA REDEVELOPMENT AGENCY MEETING RDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Redevelopment Agency on items that are not listed on the agenda or on the Consent Calendar. Speakers are limited to two (2) minutes each. If you decide to speak to the Board of Directors on an item not on the agenda or on the Consent Calendar, a pink "Request to Speak" form should be filled out and filed with the City Clerk. When you are called to speak, please come forward and state your name for the record. For all other agenda items, a "Request to Speak" form must be filed with the City Clerk Prior to the Board of Directors addressing that item. There is a five (5) minute time limit for individual speakers. Anyone wishing to address the Board of Directors should present a completed pink "Request to Speak" form to the City Clerk. When you are called to speak, please come forward and state your name for the record. RDA CONSENT CALENDAR 29 Action Minutes RECOMMENDATION: 29.1 Approve the action minutes of May 26, 2009. 30 Financial Statements for the Nine Months Ended March 31. 2009 RECOMMENDATION: 30.1 Receive and file the Financial Statements for the nine months ended March 31, 2009; 30.2 Approve an increase of $362,000 for the sale of the Black property to the City. 31 Acquisition of Property located at 28725 Puiol Street RECOMMENDATION: 31.1 Adopt a resolution entitled: RESOLUTION NO. RDA 09- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA 10 AND ANTONIO RAUL MUNIZ AND AIDA MUNIZ FOR THE PURCHASE OF CERTAIN REAL PROPERTY FOR AFFORDABLE HOUSING RDA BUSINESS 32 Review and Adoption of the FY 2009-10 Annual Operating Budget RECOMMENDATION: 32.1 Adopt a resolution entitled: RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 33 Review and Adoption of the FY 2010-2014 Capital Improvement Budget for the Redevelopment Agency (RDA) RECOMMENDATION: 33.1 Adopt a resolution entitled: RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-10 RDA EXECUTIVE DIRECTORS REPORT RDA AGENCY MEMBERS REPORTS RDA ADJOURNMENT RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 34 TUMF Fee Schedule for FY 2009-10 RECOMMENDATION: 11 34.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE APPLICABLE TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) SCHEDULE FOR FY 2009-10 CITY COUNCIL BUSINESS 35 Review and Adoption of the FY 2009-10 Annual Operating Budget RECOMMENDATION: 35.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 35.2 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 35.3 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FY 2009-10 36 Review and Adoption of the FY 2010-2014 Capital Improvement Program RECOMMENDATION: 36.1 Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-10 CITY MANAGER REPORT 12 CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: City Council Regular, Tuesday, June 23, 2009, at 5:30 P.M., for a Closed Session, with the regular session commencing at 7:00 PM, City Council Chambers, 43200 Business Park Drive, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing at the Main Reception at City Hall (43200 Business Park Drive, Temecula) or at the Temecula Library (30600 Pauba Road, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the packet may as well be accessed on the City's website - www.cityoftemecula.org Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the Agenda, will be available for public review at the Main Reception at City Hall (43200 Business Park Drive, Temecula - 8:00 - 5:00 PM). In addition, such material will be made available on the City's web - www.citvoftemecula.org - and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's Department - 951-694-6444. 13 PRESENTATIONS o ~f- o tTj n w n ~ n w x ~ (PD D o o C g yCD ~a w az d ~ ~ w td 0 8 A ~ w p ~ Q, ~ ~ O te i r . ~.t CD ~ ~ ate, C N CD " m n y tag CO gb ~ 0 ~ 2J y n'S fY ~ y Z ~ r (PD P ( D W (PD o ~ ~o n o o y O 0 N p, > tD ( • "WA rD (PD 5 CL y yry~y y 0 "s ( i-+ QJ tr1 5' ~ ~ ~ C6 o 0 CD cn ~C) rD rn p ~S \ 1 r Pj ~ .a t0 0 4. O CD CD fD Q+ rn ~ m W C C ~ R CD p w aq C a A 0 o nom. (Q j "i Pt o n °o N a w ? O fnD P o E; F' UQ G CD .3' O f ~f y - R 0 rr `V (Z y H r° ~i O n H . rD CD y ~ N y y rY MA. O rD n a x w K Q, rn ~ 0 d ` b eax ~ ~ v ~k CD n CD r~ CD n O CD n w o y h O n N ti w a p CD 0 0 CD x H ~ a ~ ~ Al ~3'o ~ y• r '•a';a'~ :yam ~1. yy~ \V O N r l~ N • ( D (1 M 1 r+ CD 0 ~ Z:IA o ~ ~ ~ ~ ~ c o c~ - CD a y o n w ~p a r r p y ~ tTj y~ CY < F+. 1-.j CD - F a F • rT a< 0 0 M 0 ~ UQ n ° ~ ~ rn G O n n 7c' Ct7l C a G O •e w P• y n C G. NNN] G N ~ a C) K C ~r w w ~ w 'a N O rr1 p rn o 0 ~a CD tTj~ C-D y a~ c-D fD O C n (D r N N ~yy CD i N co' o~ m o~ 0 (0 c~ ~n c~ coo ~1. o y a n n ~ o w .n, O w ~s a o C) w ~ C w C) 0 0 o w~ ~ CD w ~ CD Q, c N CD O "i n c lD fD n o O ti N (0 o ~ N A ly, r0 t'0 r0 00 - fD N o c~-4 CD . o o fD o~ a- o N H t=7 n n x ° O fin'.. F... 9 0 w a C p G n K N O ~ a ~ w o E ti AO n (D ry0p A~ O N C I-d O n ~ N ~ O CD CD rA f0 H . ~ o ~ y 51- A y ~ o o C-D rp N. O F+ C w zy am' O ~ N' N n C w O CD Q1~+ 5 a ~ C n ~v 0 ~ R V V ~ ~ x ~ ~ a T l V rn 'i o ~ y CD ^ \ 1 >'d N• r b n fD y• rn A O y ~ ~il (gyp (p N. tS CCD N O Cl) N c7 t7l F LR a ~ fD O ' K n a fD C o 0 0 H ~ " U . C N O et W ° a CIO C~ ~ O U ~ un ~ Q Q M 73 0 F-4 0 et r2 ~ ~ ~ Q om" "G al ~Q- U £ 'G r Q 0 4.1 U ~ . 4-q o al W W W H O as O CONSENT CALENDAR ITEM NO. 1 ITEM NO. 2 ACTION MINUTES TEMECULA CITY COUNCIL AN ADJOURNED REGULAR MEETING BUDGET WORKSHOP CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MAY 20, 2009 -10:00 A.M. The City Council meeting convened at 10:08 A.M. CALL TO ORDER: Mayor Maryann Edwards FLAG SALUTE: Council Member Roberts ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards PUBLIC COMMENTS CITY COUNCIL REPORTS Convened a Joint Meeting of the City Council, the Community Services District, and the Redevelopment Agency. CITY COUNCIL/TCSD/RDA BUSINESS 1 Review of the Proposed FY 2009-10 Preliminary Operating Budget - reviewed and discussed as presented RECOMMENDATION: 1.1 Review and discuss the Proposed FY 2009-10 Preliminary Operating Budget, and provide direction to staff as appropriate. As per written material, City Manager Nelson provided an overview of the staff report. 2 Review of the Proposed FY 2010-2014 Capital Improvement Program - reviewed, discussed, and provided direction RECOMMENDATION: 2.1 Review and discuss the proposed fiscal year 2010-2014 Capital Improvement Program (CIP) and provide direction to staff as appropriate. City Manager reviewed the staff report (as per agenda material). Michelle Arellano, representing the Boys & Girls Clubs of Southwest County, addressed the City Council. 1 CITY MANAGER REPORT City Manager Nelson thanked Finance Director Roberts, the Department Directors, and Finance staff for their efforts associated with this budget process. CITY ATTORNEY REPORT ADJOURNMENT At 11:10 A.M., the City Council meeting was formally adjourned to Tuesday, May 26, 2009, at 5:30 p.m. for a Closed Session, with regular session commencing at 7:00 p.m. City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] Maryann Edwards, Mayor 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 43200 BUSINESS PARK DRIVE MAY 26, 2009 - 7:00 PM 6:15 P.M. - Closed Session of the City Council/Redevelopment Agency pursuant to Government Code Sections: 1) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding the acquisition and sale of one parcel of real property owned by United Commercial Bank consisting of approximately 6.87 acres generally located at the northwest corner of Dartolo Road and Margarita Road (APN 959-080-022) in the City of Temecula. The parties to the negotiations for acquisition and sale of the parcel are: United Commercial Bank, County of Riverside Economic Development Agency, BRIDGE Housing Corporation, Temecula Murrieta Rescue Mission, Redevelopment Agency of the City of Temecula (Bob Johnson, Patrick Richardson, and Luke Watson). Under negotiation are the price and terms of acquisition of the parcel from United Commercial Bank and sale to BRIDGE and Temecula Murrieta Rescue Mission. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. At 6:15 P.M., Council Member Naggar moved to call the Closed Session to order. The motion was seconded by Council Member Roberts and voice vote reflected approval of those present (Council Members Comerchero and Washington absent). The City Council meeting convened at 7:00 PM. CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Alex Few Invocation: Pastor John W. Wells, Sr. of Mountain View Community Church Flag Salute: Council Member Roberts ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards Present: Naggar, Roberts, Edwards Absent: Comerchero and Washington 1 Due to a family emergency, Council Member Naggar excused himself from the Council Meeting at 7:51 PM. and, therefore, certain items of the agenda were discussed out of order. PRESENTATIONS/PROCLAMATIONS City of Temecula Business/ Industry Recognition Program County Assessor Larry Ward - Presentation on Tax Re-assessment Process PUBLIC COMMENTS The following individuals addressed the City Council: • Jenny Elliott • Richard Elliott • Virginia Sage • Constance Nicola • Fred Bartz • Bill Gould • Kevin Higgins • Jo Subik • Kathleen Hamilton • M. Hammatt CITY COUNCIL REPORTS CONSENT CALENDAR - representing National Alliance on Mental Illness (NAMI) - representing NAMI Temecula Valley - representing NAMI Temecula Valley - representing NAMI Temecula Valley - addressed the upcoming annexation hearing in Riverside - representing Full Value Entertainment & Temecula Music Fest - addressed Nicolas Valley Rezoning - addressed Nicolas Valley Rezoning - Liefer Road Committee - addressed the upcoming annexation hearing - representing Sierra Club ( San Diego Chapter) regarding annexation support 1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 2.1 Approve the action minutes of May 12, 2009. 2 List of Demands - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 09.43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Mayor's Summer Youth Employment Program - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 4.1 Approve the estimated revenues in the Youth Employment Program Fund in the amount of $432,500; 4.2 Appropriate $432,500 in expenditures from the Youth Employment Program Fund for the Mayor's Summer Youth Employment Program; 4.3 Authorize the City Manager, on behalf of the City, to take all actions necessary and convenient to carry out and implement the Summer Work Experience Program, and to administer the City's obligations, responsibilities, and duties to be performed under the Program, including, but not limited to, approval and execution on behalf of the City of the Summer Work Experience Program agreements with the County of Riverside, State of California, or federal government, the Summer Work Experience Program Worksite agreements with employers, and such implementing agreements, certificates and other similar agreements and documents as necessary and convenient for the implementation of the Program. Civic Center Art - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 5.1 Approve in its conceptual form, the mosaic mural for the Civic Center depicting the Emigrant Trail; 5.2 Approve the agreement between the City of Temecula and the artist Carole Choucair Oueijan in the amount of $40,000 to design, fabricate, and install the mosaic mural; 5.3 Appropriate $40,000 dollars from the Public Art Fee fund for this project. Purchase and Sale Agreement between the City of Temecula and JHC Acquisitions LLC, for the conveyance of 11 affordable housing units located within the Temecula Lane Development - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 0944 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" BETWEEN THE CITY OF TEMECULA AND JHC ACQUISITIONS LLC, AN AFFILIATE OF JAMBOREE HOUSING CORPORATION, FOR THE SALE OF 11 UNITS AT THE TEMECULA LANE PROJECT FOR AFFORDABLE HOUSING Award a Construction Contract for the Citywide Slurry Seal Project FY2008-09, Paloma Del Sal Area & Temeku Hills Area - Project No. PW09-01 - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 7.1 Award a construction contract for Project No. PW09-01, Citywide Slurry Seal Project FY2008-09, Paloma Del Sal Area & Temeku Hills Area, to Pavement Coatings Company in the amount of $323,817.17; 7.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $32,381.72 which is equal to 10% of the contract amount. Water System Grant Deed and Water System Construction Agreement with Rancho California Water District for Water Facilities Associated with Pechanga Parkway Phase II Street Improvements, PW99-11 - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 8.1 Approve a Water System Grant Deed with Rancho California Water District (RCWD) thereby transferring all rights, title and interests on specific portions of the water system improvements to be constructed as part of Pechanga Parkway Phase II Street Improvements to the District and authorize the City Manager to execute the Deed; 8.2 Approve a Water System Construction Agreement with Rancho California Water District (RCWD) and authorize the City Manager to execute the Agreement. Execute a Quitclaim Deed whereby the City grants to Riverside County Flood Control and Water Conservation District (RCFC&WCD) a drainage easement for the Leigh Court Storm Drain (Tract Map No. 23209 - Shea Homes Development) - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 9.1 Adopt a resolution entitled RESOLUTION NO. 09-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA EXECUTING THE QUITCLAIM DEED WHEREBY CITY GRANTS TO RIVERSIDE COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT (RCFC&WCD) A DRAINAGE EASEMENT FOR LEIGH COURT STORM DRAIN (TRACT MAP NO. 23209) 10 Acceptance of certain Public Streets into the City-Maintained System within Tract Map No. 23513 (located at Santiago Road and Cresta Verde Court - Gallery Homes) - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. 09-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED SYSTEM (WITHIN TRACT NO. 23613) 11 Substitute Agreements and Bonds for Public Improvements in Tract Nos. 30264-4 and 30264-10 (located within the Wolf Creek Development - Stonebriar) - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 11.1 Accept substitute Subdivision Improvement Agreements and Subdivision Faithful Performance and Labor & Materials Bonds as security for improvements and labor and materials for Tract Map Nos. 30264-4 and 30264-10; 11.2 Authorize the release of the existing Faithful Performance, Labor & Materials, and Monumentation Bonds for Tract Map Nos. 30264-4 and 30264-10; 11.3 Direct the City Clerk to so advise the developer and surety. 12 Acceptance of certain Public Streets into the City-Maintained System within Tract Map No. 31344 (located at Ynez Road and Rancho Vista Road - Gallery Homes) - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. 09-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED SYSTEM (WITHIN TRACT NO. 31344) 13 Acceptance of certain Public Streets into the City-Maintained System within Tract Map No. 34820 (located at Santiago Road and Cresta Verde Court - Gallery Homes) - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. 09-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY-MAINTAINED SYSTEM (WITHIN TRACT NO. 34820) 14 Opposition to Proposals by the State of California to Borrow Funds from Local Government and Opposition to the Adoption of any Additional Unfunded Mandates - Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 14.1 Oppose any action by the State of California to borrow funds from local government but specifically the proposed plan announced on May 5, 2009, to borrow property tax funds; 14.2 Oppose any additional unfunded mandates imposed through legislation by the State of California; 14.3 Direct staff to prepare a letter of opposition to be sent to the Governor and local legislators and coordinate other lobbying actions with the League of California Cities; 14.4 Adopt a resolution entitled: RESOLUTION NO. 09-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA FINDING A SEVERE FISCAL HARDSHIP WILL EXIST IF ADDITIONAL LOCAL PROPERTY TAX FUNDS ARE SEIZED AND ADDITIONAL UNFUNDED MANDATES ARE ADOPTED BY THE STATE OF CALIFORNIA 15 Support of AB 715 (Caballero) - Publishinq and Posting Requirements-- Approved Staff Recommendation (3-0-2) - Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval of those present - Council Members Comerchero and Washington were absent. RECOMMENDATION: 15.1 Direct staff to prepare a letter of support to be sent to the Governor and local legislators; 15.2 Adopt a resolution entitled: RESOLUTION NO. 09-50 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA EXPRESSING THE CITY COUNCIL'S SUPPORT FOR ASSEMBLY BILL 715 (CABALLERO), WHICH WOULD ALLOW THE OPTION OF POSTING ORDINANCES ON THE INTERNET INSTEAD OF PUBLISHING IN THE NEWSPAPER At 7:48 P.M., the City Council convened as the Temecula Community Services District and the Redevelopment Agency. At 7:51 P.M., the City Council resumed with regular business. DEPARTMENTAL REPORTS 16 Planninq Department Monthly Report 17 City Council Travel/Conference Report - April 2009 18 Public Works Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson advised that there were not actions to report under the Brown Act with regard to Closed Session and noted that if a deal were reached, approval of the matter would be addressed in Open Session. ADJOURNMENT At 8:13 P.M., the City Council meeting was formally adjourned to Tuesday, June 9, 2009, at 5:30 P.M. for a Closed Session with regular session commencing at 7:00 P.M., in the City Council Chambers, 43200 Business Park Drive, Temecula, California. ATTEST: Maryann Edwards, Mayor Susan W. Jones, MMC City Clerk [SEAL] s ITEM NO. 3 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: June 09, 2009 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Leah Thomas, Accounting Specialist RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: Resolution List of Demands RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $3,719,948.06. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 05/14/2009 TOTAL CHECK RUN 05/22/2009 TOTAL CHECK RUN 05/14/2009 TOTAL PAYROLL RUN: $ 2,358,444.62 871,644.70 489,858.74 TOTAL LIST OF DEMANDS FOR 06/09/2009 COUNCIL MEETING: $ 3,719,948.06 DISBURSEMENTS BY FUND CHECKS: 001 GENERAL FUND $ 2,255,398.51 140 COMMUNITY DEV BLOCK GRANT 3,000.00 165 AFFORDABLE HOUSING 12,816.47 190 TEMECULA COMMUNITY SERVICES DISTRICT 384,808.54 192 TCSD SERVICE LEVEL B 75,295.68 193 TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE 25,853.25 194 TCSD SERVICE LEVEL D 1,671.30 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 15,986.39 197 TEMECULA LIBRARY FUND 38,384.66 210 CAPITAL IMPROVEMENT PROJECTS FUND 163,663.45 280 REDEVELOPMENT AGENCY - CIP PROJECT 11,599.20 300 INSURANCE FUND 142,674.63 320 INFORMATION SYSTEMS 47,977.54 330 SUPPORT SERVICES 5,104.68 340 FACILITIES 41,045.10 477 CFD- RORIPAUGH 4,809.92 $ 3,230,089.32 001 GENERAL FUND $ 323,553.61 165 AFFORDABLE HOUSING 7,183.85 190 TEMECULA COMMUNITY SERVICES DISTRICT 106,186.03 192 TCSD SERVICE LEVEL B 140.43 193 TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE 5,139.18 194 TCSD SERVICE LEVEL D 1,380.40 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 1,417.67 197 TEMECULA LIBRARY FUND 1,179.72 280 REDEVELOPMENT AGENCY - CIP PROJECT 3,705.89 300 INSURANCE FUND 1,230.51 320 INFORMATION SYSTEMS 26,462.07 330 SUPPORT SERVICES 3,482.04 340 FACILITIES 8,797.34 489,858.74 TOTAL BY FUND: $ 3,719,948.06 apChkLst Final Check List Page: 1 0511412009 12:04:57PM CITY OF TEMECULA Bank : Check # union UNION BANK OF CALIFORNIA Date Vendor Description Amount Paid 1248 05114/2009 010349 CALIF DEPT OF CHILD SUPPORT Support Payment 25.00 1249 0511412009 000245 PERS - HEALTH INSUR PREMIUM PERS Health Admin Cost Payment Blue Shield HMO Payment 1250 0511412009 000444 INSTATAX (EDD) State Disability Ins Payment 1251 0511412009 000283 INSTATAX(IRS) Federal Income Taxes Payment 1252 05114/2009 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment SOLUTION 1253 05114/2009 001065 NATIONWIDE RETIREMENT SOLUTION 1254 05114/2009 000246 PERS (EMPLOYEES' RETIREMENT) 1255 0511412009 000642 TEMECULA CITY FLEXIBLE Nationwide Retirement Payment 85,926.62 0.00 24,868.20 87,763.79 2,596.68 21,666.74 PERS ER Paid Member Contr Payment 127,591.57 Child Care Reimbursement Payment Child Care Reimbursement Payment 131413 05114/2009 003552 A F L A C AFLAC Cancer Payment 131414 05114/2009 012779 AAA FLAG & BANNER MFG Flag purchase: TCC COMPANY 131415 0511412009 005058 ADAMS, AARON refund:kinder kitchen 1002.104 131416 05114/2009 009374 ALLEGRO MUSICAL VENTURES Piano Maint Svc: Theater 131417 05114/2009 006300 ASSOCIATION OF AMERICAN 09110 mb:DeGange 90003309 131418 05/14/2009 002541 BECKER CONSTRUCTION SRVS citywide asphalt saw cutting: PW INC 131419 05114/2009 012583 BLANCA Y PRICE May Landscape Pln Ck Svc: Planning 131420 05114/2009 006908 C C & COMPANY INC entertain ment:Mother's Day Tea 9,933.92 0.00 3,291.88 294.23 5.00 145.00 170.00 6,775.00 2,930.00 200.00 Check Total 25.00 85,926.62 24,868.20 87,763.79 2,596.68 21,666.74 127,591.57 9,933.92 3,291.88 294.23 5.00 145.00 170.00 6,775.00 2,930.00 200.00 Page:1 apChkLst Final Check List Page: 2 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131421 05114/2009 003138 CAL MAT PW patch truck materials 196.84 PW patch truck materials 195.54 PW patch truck materials 222.94 PW patch truck materials 200.10 PW patch truck materials 133.77 PW patch truck materials 195.54 PW patch truck materials 791.91 1,936.64 131422 05114/2009 005321 CALIF ASSOC OF CODE Annual CACE Sem 5112:Clark, Misty 65.00 Annual CACE Sem 5112:Jackson, Phil 65.00 130.00 131423 05114/2009 005384 CALIF BAGEL BAKERY & DELI refreshments:Council mtg 4128 238.13 refreshments: Explorer open house 285.54 523.67 131424 05114/2009 000398 CALIF MUNI TREASURERS ASSN 4109-3110 CMTA mb:RobertslGraciano 155.00 155.00 131425 05114/2009 012870 CAMACHO, STEVE refund:sec dep & rental:crc 395.00 395.00 131426 0511412009 004228 CAMERON WELDING SUPPLY Helium tanks rentallrefill:TCSD 41.80 41.80 131427 0511412009 012863 CAPPELEN, JOSHUA refund:live scan reimb:overpaid 15.00 15.00 131428 05114/2009 000131 CARL WARREN & COMPANY INC Apr Liability Claims Mgmt Svc: Finance 1,108.10 1,108.10 131429 05114/2009 012871 CENTER FOR SPIRITUAL LIVING refund:sec dep:picnic:harveston 150.00 150.00 131430 05114/2009 001249 CENTRE FOR ORG PrfAsst Acdmy1113-1127 San Diego 1,890.00 1,890.00 EFFECTIVENESS 131431 05114/2009 005417 CINTAS FIRST AID & SAFETY first aid supplies: PW Maint 295.74 295.74 131432 05114/2009 012874 CLARENDON AMERICAN Litigation Claim No: 06-151 121,377.42 121,377.42 INSURANCE 131433 05114/2009 004405 COMMUNITY HEALTH CHARITIES Community Health Charities Payment 116.00 116.00 131434 05114/2009 006303 CONDUIT NETWORKS, INC network cables: Info Sys 301.72 audiovisual svcs: Library 253.76 Network Client SerAces:Info Sys 989.00 audio switch: Info Sys 76.13 1,620.61 Paget apChkLst Final Check List Page: 3 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131435 05114/2009 002945 CONSOLIDATED ELECTRICAL electrical supplies: TCSD Maint 253.65 253.65 DIST. 131436 0511412009 001264 COSTCO WHOLESALE Hospitality Supplies: Theater 35.87 Hospitality Supplies: Theater 194.33 230.20 131437 0511412009 002631 COUNTS UNLIMITED INC Traffic Counts Svcs: PW Traffic 2,625.00 2,625.00 131438 05114/2009 010650 CRAFTSMEN PLUMBING & HVAC plumbing svcs: MPSC 500.00 500.00 INC 131439 0511412009 012838 CRAIGS TOOLS temperature equip: PW 143.41 143.41 131440 05114/2009 009524 CREATIVE HANDS ART SCHOOL TCSD instructor earnings 182.00 182.00 131441 05114/2009 003272 DAISY WHEEL RIBBON misc plotter supplies: Info Sys 254.40 254.40 COMPANY INC 131442 05114/2009 002701 DIVERSIFIED RISK/HUB INT'L Apr'09 special events premiums 489.48 489.48 131443 05114/2009 012864 DIXON, DENISE refund:kinder kitchen 1002.104 5.00 5.00 131444 0511412009 012792 DKS ASSOCIATES traffic impact analysis: Water Park 9,900.00 9,900.00 131445 05114/2009 004192 DOWNS COMMERCIAL FUELING Fuel for City vehicles: CM 21.42 INC Fuel for City vehicles: Police 57.55 Fuel for City vehicles: Code EnflPln 321.45 Fuel for City vehicles: B&S 232.45 Fuel for City vehicles: PW Traffic 165.84 Fuel for City vehicles: PW CIP 89.02 Fuel for City vehicles: PW Maint 920.12 Fuel for City vehicles: PW Lnd Dv 397.47 Fuel for City vehicles: TCSD 1,479.55 3,684.87 131446 05114/2009 012814 DR TAB PRODUCTS LLC cleaninglmaint supplies: Stn 84 139.33 139.33 131447 05114/2009 004829 ELLISON WILSON ADVOCACY May state lobbyist svcs: CM 3,500.00 3,500.00 LLC 131448 05114/2009 003665 EXCEL COMMERCIAL Apr long distance phone svcs 53.51 53.51 Page:3 apChkLst Final Check List Page: 4 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131449 05114/2009 001056 EXCEL LANDSCAPE mainline repair: Vail Ranch Pkwy 214.90 backflow repair: Vail Ranch Pkwy 313.82 mainline repair: Villages 366.57 mainline repair: Rancho Highlands 239.25 Apr Idscp maint: Sprts Pk/Schools 43,040.00 Apr Idscp maint: Medians 14,987.00 Apr Idscp maint: City Facilities 9,685.00 68,846.54 131450 05114/2009 012847 FIDELITY NATIONAL TITLE PrelimTitle Rpt# 33382006 396.00 396.00 131451 0511412009 003347 FIRST BANKCARD CENTER PAYPAL GR Payflow Pro Transaction 59.95 HILTON RR htl:SCAG mtg 412 LA 121.00 HERTZ RENT-A-CAR RR car rental:SCAG mtg 6114 Chicago 160.16 AMERICAN AIRLINES JC airfare:Ntl Lg Cities 517 Savannah 624.40 UNITED AIRLINES RR airfare:RCTC mtg 6114 Chicago 463.19 1,428.70 131452 05114/2009 004178 FREEDOM SIGNS credit:billing adj inv exceeds contract -352.63 Facade Imp Prgm: English Cottage 4,902.63 4,550.00 131453 0511412009 011967 FULL VALUE ENTERTAINMENT sttlmnt: Live at the Merc 511 126.00 126.00 131454 0511412009 007866 G C S SUPPLIES INC toner cartridges: Info Sys 2,227.82 toner cartridges: Info Sys 2,237.64 toner cartridges: Info Sys 833.76 5,299.22 131455 05114/2009 002174 GROUP 1 PRODUCTIONS video production svcs: TCSD 7,500.00 7,500.00 131456 0511412009 005311 H2O CERTIFIED POOL WATER Apr pool maint: CRC/TES 900.00 900.00 SPCL. 131457 05114/2009 012748 HARDY & HARPER INC Mar const: De Portola Rd rehab 8,649.00 8,649.00 131458 05114/2009 007371 HARVESTON, LLC refund:remaining eng dep:ld07-213co 10,000.00 10,000.00 131459 05114/2009 006250 HAZ MAT TRANS INC Haz Mat svcs: PW waste disposal 1,248.00 1,248.00 131460 05114/2009 001135 HEALTH POINTE MEDICAL pre-employment physicals: HR 70.00 GROUP INC pre-employment physicals: HR 70.00 140.00 131461 05114/2009 000963 HOGAN, DAVID Retirement Medical Payment 699.00 699.00 Page:4 apChkLst Final Check List Page: 5 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131462 05114/2009 010210 HOME DEPOT SUPPLY INC, THE misc supplies: High Hopes pgrm 35.35 35.35 131463 0511412009 012801 HOSKINS, TOD TCSD Instructor Earnings 180.00 TCSD Instructor Earnings 240.00 420.00 131464 0511412009 000193 I C M A 09110 dueslmb:265743 Yates, Grant 1,297.00 1,297.00 131465 05114/2009 000194 I C M A RETIREMENT-PLAN I C M A Retirement Trust 457 Payment 9,570.51 9,570.51 303355 131466 0511412009 004833 IMPERIAL PAVING COMPANY INC asphalt repair: CH parking lot 25,758.00 25,758.00 131467 0511412009 012271 JONES, ALTON & MYRA refund:sec dep:picnic:pala park 150.00 150.00 131468 05114/2009 002424 KELLEY DISPLAY INC banner storagelmaint: Econ Dev 528.24 banner storage/maint: Econ Dev 248.85 777.09 131469 05114/2009 001282 KNORR SYSTEMS INC water heater repair: CRC pool 1,015.87 1,015.87 131470 05114/2009 012865 LAGMAN, ANGELINE refund:learn piano 3107.101 44.00 44.00 131471 0511412009 001690 LAUTZENHISERS STATIONERY permanent record books: CC 1,103.72 1,103.72 INC 131472 0511412009 000482 LEIGHTON CONSULTING INC Mar geotech svc: TCC expansion 1,419.50 1,419.50 131473 0511412009 004905 LIEBERT, CASSIDY& WHITMORE Mar HR legal svcs for TE060-01 1,890.60 1,890.60 131474 0511412009 003726 LIFE ASSIST INC Medical Supplies: Paramedics 155.79 155.79 131475 05114/2009 008610 M C R STAMPS DJ sacs: High Hopes pgrm 511 25.00 25.00 131476 05114/2009 003782 MAIN STREET SIGNS street sign maint: PW Maint 113.08 113.08 131477 0511412009 000217 MARGARITA OFFICIALS ASSN Apr officiating svcs: Sports pgrm 4,655.00 4,655.00 131478 05114/2009 012866 MARTINEZ, BRENDA refund:crafty kids 1006.104 5.00 5.00 Pagea apChkLst Final Check List Page: 6 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131479 05114/2009 003076 MET LIFE INSURANCE COMPANY MetLife Dental Insurance Payment 8,536.86 8,536.86 131480 0511412009 012580 MINUTEMAN PRESS business cards: Vollmuth, Mary 45.37 45.37 131481 0511412009 001892 MOBILE MODULAR 4128-5127 modular rent:TCC1OAC 840.14 840.14 131482 0511412009 002925 NAPA AUTO PARTS City veh. parts & supplies:stn 84 42.78 42.78 131483 05114/2009 000233 NELSON, SHAWN reimb: Apr'09 internet services 44.99 44.99 131484 05114/2009 008528 NICHOLS, MELBURG & ROSETTO Mar Dsgn:Old Town Infrastructure 24,006.87 Mar Eng Srvs:Civic Center Ph II 37,179.61 61,186.48 131485 05114/2009 009337 NOLTE ASSOCIATES INC 3120-4/16109 design srvcs:ped bridge 15,074.10 15,074.10 131486 05/1412009 010167 ODYSSEY POWER HVAC srvcs @ Iibrary:I.S. 460.00 460.00 CORPORATION 131487 05114/2009 006721 OFFICEMAX INCORPORATED Misc Office Supplies: Finance 320.96 320.96 131488 0511412009 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Community Srvc 233.81 City Vehicle Maint Svcs:Community Srvc 36.57 City Vehicle Maint Svcs:Community Srvc 52.39 City Vehicle Maint Svcs:PW CIP 66.79 City Vehicle Maint Svcs:PW CIP 80.68 City Vehicle Maint Svcs:PW GIP 556.86 City Vehicle Maint Svcs:PW Traffic 80.07 1,107.17 131489 05114/2009 001171 ORIENTAL TRADING COMPANY Misc supplies:spring egg hunt 31.96 31.96 INC 131490 05114/2009 002099 PASCOE MANAGEMENT LLP May Old Town Restroom Lease 826.00 826.00 131491 0511412009 001958 PERS LONG TERM CARE PERS Long Term Care Payment 377.54 377.54 PROGRAM 131492 0511412009 001999 PITNEY BOWES Postage meter xx739 maint:copy center 2,373.00 Software maint:mail meter & scale xx739 339.42 Software maint:mail meter & scale xx585 339.42 Mail scale maint:copy centerxx585 204.00 3,255.84 131493 05114/2009 011861 PLUMBMASTER INC. Drinking fountain parts:var parks 456.39 456.39 Page6 apChkLst Final Check List Page: 7 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131494 05114/2009 010338 POOL & ELECTRICAL PRODUCTS Pool chemicals:csd maint 488.61 488.61 INC 131495 0511412009 005820 PRE-PAID LEGAL SERVICES INC PrePaid Legal Services Payment 450.40 450.40 131496 05114/2009 005075 PRUDENTIAL OVERALL SUPPLY Aprflrmts!uniform/twlrentals:Cityfac's 1,341.72 1,341.72 131497 0511412009 004529 QUAID TEMECULA HARLEY- Apr police motorcycles repair & maint 2,950.95 2,950.95 DAV I DSON 131498 0511412009 000907 RANCHO TEMECULA CAR WASH Apr city veh. detailing srvcs:var.depts 189.00 189.00 131499 0511412009 009725 RAZAVI, MANDIS TCSD Instructor Earnings 510.00 510.00 131500 0511412009 003591 RENES COMMERCIAL weed control/clean-up:city channels 10,975.00 10,975.00 MANAGEMENT 131501 0511412009 012148 RICHARDSON TECHNOLOGIES HVAC repair:city hall 261.00 261.00 INC 131502 05114/2009 000406 RIVERSIDE CO SHERIFFS DEPT 01101109-01128/09:lawenforcement 1,358,902.59 1,358,902.59 131503 0511412009 000873 ROBERTS, RONALD H. reimb: May'09 internet services 44.99 44.99 131504 05114/2009 008739 ROSE CITY LABEL "Partners in Prevention" stickersAre 370.32 370.32 131505 05114/2009 009196 SACRAMENTO THEATRICAL Misc lighting supplies:theater 164.39 LIGHTING Misc lighting supplies:theater 65.22 229.61 131506 05114/2009 005329 SAFE ALTERNATIVE FOR SAFE event 5116 M. Edwards 125.00 125.00 EVERYONE 131507 05114/2009 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 1,108.49 1,108.49 131508 05114/2009 006815 SAN DIEGO, COUNTY OF Support Payment 12.50 12.50 131509 05114/2009 009980 SANBORN, GWYN Country @ the Merc 512109 588.00 588.00 Page:7 apChkLst Final Check List Page: 8 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131510 05114/2009 007183 SCHORK, WILLIAM J. & BETSY refund:edible art club 1004.104 5.00 refund:kinder kitchen 1002.104 5.00 refund:edible art club 1004.104 5.00 refund:edible art club 1004.104 5.00 refund:kinder kitchen 1002.104 5.00 25.00 131511 0511412009 010089 SECURITAS SECURITY SRVCS Apr security srvcs:harveston lake 3,150.00 3,150.00 USA 131512 0511412009 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Pmt 432.81 432.81 131513 0511412009 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Pmt 366.60 366.60 131514 0511412009 008529 SHERIFFS CIVIL DIV - CENTRAL Support Pmt 200.00 200.00 131515 0511412009 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Pmt 100.00 100.00 131516 05114/2009 008529 SHERIFF'S CIVIL DIV - CENTRAL Support Pmt 100.00 100.00 131517 0511412009 009213 SHERRY BERRY MUSIC Jazz @ the Merc 4130109 262.50 262.50 131518 0511412009 009746 SIGNS BY TOMORROW Vehicle Signage:csd maint 69.60 Public sign postinglpa09-0010:planning 297.00 Public sign postinglpa08-0286:planning 148.10 Public sign postinglpa08-0206:planning 148.10 Public sign posting/pa07-0129:planning 148.10 Public sign postinglpa09-0026:planning 148.10 Public sign posting/pa08-0276:planning 296.20 "emergency door" sign:tcsd 21.37 1,276.57 131519 05114/2009 004814 SIMON WONG ENGINEERING INC Feb Dsgn:Main Street Bridge 12,188.64 12,188.64 131520 0511412009 000645 SMART & FINAL INC Misc supplies:High Hopes Pgrm 53.74 Misc supplies:Team PACE events 101.98 Misc supplies:Tiny Tot Pgrm 96.87 hospitality supplies:Theater 513 101.34 hospitality supplies:Theater 512-3 12.20 366.13 131521 0511412009 003477 SMITH, BARBARA reimb:battery recycling containers 248.95 reimb:recycle/clean up event 159.80 408.75 Page:B apChkLst 0511412009 12:04:57PM Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 131522 05114/2009 000537 SO CALIF EDISON 131523 05114/2009 005244 SOCIETY FOR HUMAN RESOURCE MGM 131524 0511412009 012795 SODEXO SERVICES INC Final Check List CITY OF TEMECULA (Continued) Description Apr:2-30-066-2889 Rncho Vista PED Apr:2-29-657-2563 var meters:tcsd Apr:2-10-331-2153 TCC Apr:2-30-608-9384 28582 harveston Apr:2-20-798-3248 C. Museum Apr:2-27-805-3194 Theater Apr:2-02-351-5281 CRC Apr:2-01-202-7330 var mtrs:tcsd Mar/Apr:2-01-202-7603 art st lites Apr:2-31-031-5290:28301 rncho cal Apr:2-29-974-7899 Ynez Rd LS-3 Apr:2-29-479-2981 Temecula Pkwy Apr:2-05-791-8807 var mtrs:tcsd 811109-7/31110 mbrshp dues:D.Lanier 4120-24 supplies:mpsc sr nutrition pgrm 131525 05114/2009 000519 SOUTH COUNTY PEST CONTROL pest control srvcs:fire stn 84 INC pest control srvcs:Overland Trl TCC Fac Apr pest control srvcs:city facilities pest control srvcs:6th St/Mercedes pest control srvcs:fire stn 95 pest control srvcs:fire stn 95 131526 05114/2009 012652 SOUTHERN CALIFORNIA May:gen phone usage:pbsp 131527 05114/2009 010821 SOUTHWEST AREA ACTIVITIES refund:sec dep:picnic:pala park 131528 05114/2009 004282 SOUTHWEST TRAFFIC SYSTEMS Equip repair & maint:pw back hoe 131529 0511412009 007762 STANDARD INSURANCE Mandatory Life Insurance Payment COMPANY 131530 05114/2009 012723 STANDARD INSURANCE Voluntary Supp Life Insurance Payment COMPANY 131531 0511412009 008023 STATER BROTHERS MARKETS refreshments: Dinnerw/Fire Fighters 4122 131532 05114/2009 007905 SUN RIDGE COMM CHURCH refund:sec dep:picnic:pala park Amount Paid 20.39 153.88 961.48 330.35 921.84 3,267.76 3,831.54 75,175.11 51,875.48 43.99 88.58 83.19 9,334.06 160.00 240.00 80.00 48.00 593.00 84.00 90.00 46.00 81.33 150.00 162.93 11,364.19 660.20 72.05 150.00 Page: 9 Check Total 146,087.65 160.00 240.00 941.00 81.33 150.00 162.93 11,364.19 660.20 72.05 150.00 Page9 apChkLst Final Check List Page: 10 05114/2009 12:04:57PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131533 05114/2009 000305 TARGET BANK BUS CARD SRVCS Misc supplies:csd teen room 108.05 Misc supplies:childrens museum 84.48 Misc supplies:csd teen room 197.77 Misc supplies:team pace spring event 107.92 498.22 131534 05114/2009 010191 TAYLOR, JUDY Entertainment: Western Days 5116109 500.00 500.00 131535 05114/2009 001547 TEAMSTERS LOCAL 911 Union Dues Payment 5,231.00 5,231.00 131536 05114/2009 012265 TEMECULA ACE HARDWARE C/O Misc Supplies:Parks 10.10 Misc Supplies:Parks 2.58 Misc Supplies:Parks 22.71 35.39 131537 0511412009 010679 TEMECULA AUTO City veh repair & maint: stn 84 567.15 REPAIR/RADIATOR City veh repair & maint: fire prev 62.80 629.95 131538 05114/2009 004260 TEMECULA STAMP & GRAPHICS Rubber & pre-inked stamp:Fire Prev 23.41 2141 131539 0511412009 004274 TEMECULA VALLEY SECURITY locksmith srvcs:foc/maint facilibrary 60.51 60.51 CENTR 131540 0511412009 012862 THE INSTITUTES AICPCU study pkg:arm 54155156:RC 851.40 851.40 131541 05114/2009 003862 THYSSENKRUPP Elevator repair:history museum 4118 646.25 646.25 ELEVATOR.BRNCH 37 131542 05114/2009 000668 TIMMY D PRODUCTIONS INC PA rental & DJ srvcs:egg hunt 1,400.00 Sound tech srvcs:teen fest 412 600.00 2,000.00 131543 05114/2009 010276 TW TELECOM May:high speed internet:city hall 183.38 183.38 131544 05114/2009 004435 U S CONFERENCE OF MAYORS, 2009 agency membership dues 5,269.00 5,269.00 THE 131545 05114/2009 002706 U S POSTAL SERVICE Delivery statistic retrieval 75.00 75.00 131546 05114/2009 002706 U S POSTAL SERVICE Nat'l zip code directory retrieval 50.00 50.00 131547 0511412009 007766 UNDERGROUND SERVICE ALERT Apr undrgrnd svcs alert tickets:PW 199.50 199.50 131548 0511412009 008517 UNITED SITE SERVICES OF 4123-5120109 fence rental:Main St Bridge 26.64 26.64 CA,INC Page:10 apChkLst 05114/2009 12:04:57PM Final Check List CITY OF TEMECULA Page: 11 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131549 05114/2009 000199 UNITED STATE TREASURY Support Payment 250.00 250.00 131550 0511412009 000325 UNITED WAY United Way Charities Payment 36.00 36.00 131551 05114/2009 012867 V.A.R.R.A. 150th commemorative buckles:Econ Dev 110.00 110.00 131552 05114/2009 004261 VERIZON May:xxx-1941 PTA CD TTACSD 70.20 May:xxx-1341 Theater 441.09 May:xxx-3910 1st St Irrigation 38.10 May:xxx-1540 Old Town Prk Lot 87.93 May:xxx-4200 general usage 902.44 May:xxx-8900 GIS Library 816.30 May:xxx-6620 general usage 34.03 May:xxx-7530 GIS Library 421.54 May:xxx-5180 79S Irrg Cntr 38.10 2,849.73 131553 05114/2009 004848 VERIZON SELECT SERVICES I NC May:long distance phone Svcs 29.25 May:long distance phone Svcs 909.17 938.42 131554 05114/2009 012219 VIERLING, MARIKA Stagecoach:western days 5116-17109 1,400.00 1,400.00 131555 0511412009 009101 VISION ONE INC Handheld scanner for Theater tickets 1,652.78 1,652.78 131556 05114/2009 012872 WYTRYKUS, MICHAEL refund:sec dep:rental:crc 150.00 150.00 131557 05114/2009 012873 ZIETLOW, DANIELLE refund:sec dep:rental:crc 150.00 150.00 131558 05114/2009 005195 ZOOLOGICAL SOCIETY mpsc excursion 5119109 409.50 409.50 Grand Total All Checks: 2,358,444.62 Page:11 apChkLst Final Check List Page: 12 0511412009 12:04:57PM CITY OF TEMECULA 154 checks in this report. Grand Total All Checks: 2,358,444.62 Page:12 apChkLst Final Check List Page: 1 0512212009 9:56:08AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor Description 131559 05/18/2009 002283 EMBASSY SUITES HOTEL htl/refreshments: Every 15 Min pgrm 131560 05/21/2009 002185 POSTMASTER postage for s/f'09 csd brochures 131561 05/21/2009 002185 POSTMASTER additional postage for s/f 09 csd 131562 05/22/2009 005126 A E G SOLUTIONS auto cad drawing supplies: PW CIP 131563 05/22/2009 004973 ABACHERLI, LINDI TCSD instructor earnings 131564 05/22/2009 008552 ADKINS DESIGN CONSULTING Apr graphic design svcs: Theater 131565 05/22/2009 004802 ADLERHORST INTERNATIONAL K-9 Narcotics Det Cf 8/10-9/18 INC 131566 05/22/2009 004180 ADVISORS MARKETING promo items: '09 TCSD Expo GROUP, THE 131567 05/22/2009 012886 ANDERSON,THEA refund:lost library bks 131568 05/22/2009 002187 ANIMAL FRIENDS OF THE Mar animal control services VALLEYS 131569 05/22/2009 003203 ARTISTIC EMBROIDERY staff uniforms: TCSD 131570 05/22/2009 002648 AUTO CLUB OF SOUTHERN Membership: 88946356 JJ CALIF 131571 05/22/2009 012887 BALDONADO, SHELLEY refund:sec dep:r sprt park 131572 05/22/2009 004040 BIG FOOT GRAPHICS T-shirts: 4th of July event 131573 05/22/2009 004262 BIO-TOX LABORATORIES 131574 05/22/2009 004126 BROOKS, JIM 131575 05/22/2009 000128 BROWN & BROWN OF CALIF INC 131576 05/22/2009 006908 C C & COMPANY INC 131577 05/22/2009 003138 CAL MAT 131578 05/22/2009 004248 CALIF DEPT OF JUSTICE-ACCTING 131579 05/22/2009 001267 CALIF DEPT OF MOTOR VEHICLES 131580 05/22/2009 001267 CALIF DEPT OF MOTOR VEHICLES 131581 05/22/2009 009640 CERTIFION CORPORATION graphic design svc:leisure brochure '09 banners: CSD Expo DUI & drug screenings: Police DUI & drug screenings: Police DUI & drug screenings: Police Cowboy Roping:Westem Days WC Ins 2/09-10 hacrub9055151208 deposit entertain m ent: Expo 5/30 PW patch truck materials PW patch truck materials PW patch truck materials PW patch truck materials PW patch truck materials Apr fngerpnnting fees: PD/HR 70C77J Police ATV license renewal 70C78J Police ATV license renewal Apr investigative dbase subs: PD Amount Paid 1,676.26 4,973.69 1,426.92 199.32 880.00 1,524.38 4,200.00 1,764.05 90.88 13,000.00 116.58 47.00 150.00 1,744.00 800.00 300.00 402.00 827.86 305.00 500.00 1,721.00 350.00 159.64 673.17 1,111.43 262.09 178.35 4,346.00 52.00 52.00 150.00 Check Total 1,676.26 4,973.69 1,426.92 199.32 880.00 1,524.38 4,200.00 1,764.05 90.88 13,000.00 116.58 47.00 150.00 2,844.00 1,534.86 500.00 1,721.00 350.00 2,384.68 4,346.00 52.00 52.00 150.00 Page :1 apChkLst 0512212009 9:56:08AM Final Check List CITY OF TEMECULA Page: 2 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131582 05/22/2009 000137 CHEVRON AND TEXACO City vehicles fuel: Police 1,151.47 1,151.47 131583 05/22/2009 004609 CINTAS DOCUMENT Apr doc shred svc: CC/PD 122.50 122.50 MANAGEMENT 131584 05/22/2009 000447 COMTRONIX OF HEMET vehicle equip install: Code Enf 470.69 470.69 131585 05/22/2009 001264 COSTCO WHOLESALE (3) Garmin GPS units: PD CAP 501.34 501.34 131586 05/22/2009 010650 CRAFTSMEN PLUMBING& A/C for sound cabinets: Old Town 4,358.68 HVACINC rehabilitation: CRC pool slide 3,098.00 7,456.68 131587 05/22/2009 012298 CYCO PATH light kits: Police segvray units 1,500.71 1,500.71 131588 05/22/2009 012585 DATASPAN INC power generator: Library 35,865.43 35,865.43 131589 05/22/2009 012888 DAVIS, MARYVELLE refund:lost library bk 6.95 6.95 131590 05/22/2009 007057 DERNBACH, ESTHER MARIE TCSD instructor earnings 262.50 TCSD instructor earnings 525.00 TCSD instructor earnings 472.50 1,260.00 131591 05/22/2009 012864 DIXON, DENISE refund: kinder kitchen 1002.105 5.00 5.00 131592 05/22/2009 012217 DUDEK Apr cnslt svcs:Sphere of Influence 700.00 700.00 131593 05/22/2009 002390 EASTERN MUNICIPAL WATER Apr:95366-02 Diego Dr Ldscp 120.70 120.70 DIST 131594 05/22/2009 000164 ESGIL CORPORATION APR PLAN CHECK SVCS: B&S 440.00 440.00 131595 05/22/2009 004464 EXXONMOBIL CARD SERVICES City vehicles fuel: CM 55.85 55.85 131596 05/22/2009 009953 FEDERAL CLEANING Mayjanitorial svcs: PD mall office 625.00 625.00 CONTRACTORS 131597 05/22/2009 000165 FEDERAL EXPRESS INC 4/24-5/5 express mail svc:Citywide 481.56 481.56 131598 05/22/2009 000206 FEDEX KINKOS INC misc supplies: Central Svcs 26.08 26.08 131599 05/22/2009 011922 FIRSTAMERICAN CORELOGIC Apr web database subsc: code enf 18.00 18.00 INC Page2 apChkLst Final Check List Page: 3 0512212009 9:56:08AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131600 05/22/2009 003347 FIRST BANKCARD CENTER 006952 PAYPAL TT due from employee 22.96 003964 OFFICE DEPOT BUSINESS SVS TT keyboard/accessories: Info Sys 90.24 DIV 003964 OFFICE DEPOT BUSINESS SVS TT offcejet printer: Info Sys 174.94 DIV 011998 YAHOO! FLICKR TT 1 yr Flickr Pro Account: Info Sys 24.95 000475 B N I PUBLICATIONS INC GB BNI Watchbook'09: PW 21.54 012884 TRUFFLES & LACE TEA AA Tea w/Mayor mtg 5/21 433.91 PARLOUR 011999 CONFERENCE MANAGER.COM RJ Conference Call: Waterpark 24.05 011999 CONFERENCE MANAGER.COM RJ Conference Call: Mercedes Benz 8.73 011999 CONFERENCE MANAGER.COM RJ Conference Call: Waterpark 20.66 011999 CONFERENCE MANAGER.COM RJ Conference Call: Waterpark 26.18 006952 PAYPAL TT Vensign Payfiow Pro Transaction 99.50 006952 PAYPAL TT HP ProCurve Switch: Info Sys 153.25 012898 NIELSEN COMPANY, THE AA demographic snapshot rpt:Ecn Dv 450.00 1,550.91 131601 05/22/2009 011145 FOSTER, JILL C. TCSD instructor earnings 73.50 73.50 131602 05/22/2009 007866 G C S SUPPLIES INC toner cartndges: Info Sys 175.20 175.20 131603 05/22/2009 010326 G E MOBILE WATER, INC Apr maint osmosis washer: Stn 73 126.15 126.15 131604 05/22/2009 001937 GALLS INC UNIFORM MAINT:POLICE 21.85 21.85 VOLUNTEERS 131605 05/22/2009 012889 GARCIA, VIRGINA refund:sec dep:nn rental:TCC 400.00 400.00 131606 05/22/2009 000177 GLENN IES OFFICE PRODUCTS Office Supplies: Info Sys 135.07 INC Office Supplies: Library 30.64 Office Supplies: Theater 34.63 Office Supplies: Fire 2,124.93 Office Supplies: Records Mgmnt 18.75 OFFICE SUPPLIES: CITY CLERK 49.94 Office Supplies: MPSC High Hopes 72.08 Office Supplies: Planning 119.00 Office Supplies: PW 687.97 Office Supplies: Econ Dev 203.10 OFFICE SUPPLIES: FINANCE 210.36 3,686.47 131607 05/22/2009 005664 GOSCH TOWING&RECOVERY AUTOTOWINGSVCS: POLICE 270.00 270.00 131608 05/22/2009 000186 HANKS HARDWARE INC Hardware supplies: B&S 88.20 Hardware supplies: Fire 602.06 Hardware supplies: TCSD 777.62 Hardware supplies: Theater 3.24 Hardware supplies: TCC 14.73 Hardware supplies: TV Museum 30.87 Hardware supplies: CRC 29.42 Hardware supplies: Library 26.69 Hardware supplies: PW Maint 451.18 Hardware supplies: Skate Park 32.57 Hardware supplies: PW Traffic 421.54 Hardware supplies: Ch Museum 300.78 Hardware supplies: Aquatics 9.78 Hardware supplies: CH 172.32 Hardware supplies: Maint Facility 11.30 2,972.30 Pages apChkLst 0512212009 9:56:08AM Final Check List CITY OF TEMECULA Page: 4 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131609 05/22/2009 012179 HARN ED, JOANNE refund:sec dep:mi rental:CRC 150.00 150.00 131610 05/22/2009 003299 HAYES, BARNEY Entertainment: Western Days 400.00 400.00 131611 05/22/2009 012204 HERITAGE FAMILY MINISTRIES TCSD Instructor Earnings 654.50 TCSD Instructor Earnings 654.50 TCSD Instructor Earnings 416.50 1,725.50 131612 05/22/2009 012890 HICKS, STANLEY refund:wrath...mulgarth bk 10.99 10.99 131613 05/22/2009 007792 HINTON, BEVERLY L. TCSD instructor earnings 105.70 105.70 131614 05/22/2009 001407 INTER VALLEY POOL SUPPLY pool sanitizing chemicals:Aquatics 996.10 996.10 INC 131615 05/22/2009 003266 IRON MOUNTAIN OFFSITE Apr backup tape storage:CC/IS 287.71 287.71 131616 05/22/2009 001186 IRWIN, JOHN TCSD instructor earnings 980.00 TCSD instructor earnings 984.90 TCSD instructor earnings 230.30 2,195.20 131617 05/22/2009 004884 J & W REDWOOD LUMBER CO lumber supplies: PW Maint 152.55 152.55 INC 131618 05/22/2009 009297 JEMS Subscription: Stn 73 420.00 420.00 131619 05/22/2009 006302 KIDZ LOVE SOCCER, INC TCSD instructor earnings 547.40 TCSD instructor earnings 450.80 TCSD instructor earnings 225.40 TCSD instructor earnings 483.00 TCSD instructor earnings 606.20 TCSD instructor earnings 96.60 TCSD instructor earnings 289.80 TCSD instructor earnings 161.00 TCSD instructor earnings 418.60 TCSD instructor earnings 193.20 TCSD instructor earnings 547.40 4,019.40 131620 05/22/2009 001282 KNORR SYSTEMS INC pool maint supplies: CRC/TES 238.71 REPAIR/MAINT SVCS: TES POOL 2,146.86 2,385.57 131621 05/22/2009 003726 LIFE ASSIST INC MEDICALSUPPLIES: PARAMEDICS 514.73 514.73 131622 05/22/2009 012891 LUNA, CASSIE refund:picnic rental:haweston 60.00 60.00 131623 05/22/2009 003782 MAIN STREET SIGNS street signs: PW Maint 369.75 369.75 131624 05/22/2009 004141 MAINTEX INC custodial supplies: MPSC 51.65 custodial supplies: City Facilities 2,388.68 custodial supplies: City Facilities 958.19 3,398.52 131625 05/22/2009 012892 MALAHIEUDE, SOPHIE refund:grad night bk 13.99 13.99 131626 05/22/2009 004307 MARINE BIOCHEMISTS Marwtrglty maint:Hwstn/DkPnd 4,855.00 4,855.00 131627 05/22/2009 010974 MATRIX CONSULTING GROUP Userfee& DIF study: Finance 9,264.00 9,264.00 131628 05/22/2009 006571 MELODYS AD WORKS INC. marketing/PR expenses:Old Town 178.00 178.00 131629 05/22/2009 007210 MIDORI GARDENS Apr landscape svcs: Parks 70,105.00 70,105.00 Page:4 apChkLst 0512212009 9:56:08AM Final Check List CITY OF TEMECULA Page: 5 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131630 05/22/2009 007669 MILES, KATRINA TCSD Instructor Earnings 210.00 210.00 131631 05/22/2009 012580 MINUTEMAN PRESS ENVELOPES: B&S 103.28 PRINTING SERVICES: PLANNING DEPT 299.53 402.81 131632 05/22/2009 012264 MIRANDA, JULIO C. TCSD Instructor Earnings 240.00 TCSD Instructor Earnings 588.00 TCSD Instructor Earnings 210.00 1,038.00 131633 05/22/2009 003963 MR TINT GLASS TINTING vehicle window tinting: Fire 155.00 155.00 131634 05/22/2009 012757 MUND, KELLEY ROSE TCSD Instructor Earnings 180.00 180.00 131635 05/22/2009 002925 NAPA AUTO PARTS City veh parts &supplies : PW Maint 90.34 City veh parts &supplies: Fire Prev 16.73 107.07 131636 05/22/2009 008820 NEIGHBORS NEWSPAPER May advertising:Westem Days/RDA 250.00 250.00 131637 05/22/2009 012893 NEWMAN, KAREN refu n dim oth ers day tea party 40.00 40.00 131638 05/22/2009 002139 N ORTH COU NTY TIM ES Apr advertising:commission openings 195.30 Apr-May advertising:westem days/rda 235.93 Apr public ntc ads: City Clerk/Pln/PW 416.62 847.85 131639 05/22/2009 002139 N ORTH COU NTY TIM ES Apr newspaper subscr:mpsc 28.60 28.60 131640 05/22/2009 007979 OCE NORTH AMERICA INC add'I charge:copier maint agreement 15.11 15.11 131641 05/22/2009 003964 OFFICE DEPOT BUSINESS SVS Misc office supplies:pd mall 307.89 DIV Misc office supplies:childrens museum 43.79 Misc office supplies:childrens museum 96.15 447.83 131642 05/22/2009 002105 OLD TOWN TIRE &SERVICE City Vehicle Maint Svcs:PW Traffic 56.42 City Vehicle Maint Svcs:PW Maint 251.35 307.77 131643 05/22/2009 002800 PACIFIC STRIPING INC Restriping of city streets:citywide 131,682.78 131,682.78 131644 05/22/2009 012894 PALACIOS, FRANCISCO refund:picnic rental:meadows pk 43.00 43.00 131645 05/22/2009 004538 PALLEY EQUIPMENT equipment rental: parks 333.45 333.45 COMPANY 131646 05/22/2009 002498 PETRA GEOTECHNICAL INC Feb geotech swcs:DePortola pave rehab 137.50 Feb geotech swcs:DePortola pave rehab 497.50 Mar geotech swcs:DePortola pave rehab 474.12 1,109.12 131647 05/22/2009 000249 PETTY CASH Petty Cash Reimbursement 587.06 587.06 131648 05/22/2009 012818 PLANETBIDS INC Software license & install:bidsonline 19,525.00 19,525.00 131649 05/22/2009 011660 PLANNET CONSULTING Apr consulting swcs:civic cntr master 11.88 11.88 131650 05/22/2009 010338 POOL & ELECTRICAL DRINKING FOUNTAIN/POOL 300.00 300.00 PRODUCTS INC SUPPLIES:PRKS/AQU 131651 05/22/2009 011549 POWER SPORTS UNLIMITED Cityveh repair & maint:Police 1,219.42 1,219.42 131652 05/22/2009 002612 RADIO SHACK INC Misc computer supplies:libmry 262.02 262.02 131653 05/22/2009 000728 RAMSEY BACKFLOW& BACKFLOW TESTING: MARTINIQUE 88.00 88.00 PLUMBING Pages apChkLst Final Check List Page: 6 0512212009 9:56:08AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131654 05/22/2009 012895 RANCHO BAPTIST CHURCH refund:picnic rental:pala comm pk 150.00 150.00 131655 05/22/2009 000262 RANCHO CALIF WATER Apr:water meter:28640 pujol:rda 7.55 DISTRICT Apr:01-04-47210-0 T.E.S. Pool 82.70 Apr:varwater meters:calle elenita 30.89 Apr:var water meters:28910 pujol 15.11 Apr:varwater meters:TCSD 47,523.34 47,659.59 131656 05/22/2009 012726 RAYFORD, MEELYNDA TCSD Instructor Earnings 154.00 154.00 131657 05/22/2009 000271 RBF CONSULTING MAR ENG/LDSCP DSGN:SR79 5,619.20 5,619.20 CORRIDOR 131658 05/22/2009 004584 REGENCY LIGHTING electrical supplies: crc/theater 51.94 electrical supplies: library 179.23 231.17 131659 05/22/2009 003591 RENES COMMERCIAL Weed control:city r-o-w's 8,225.00 MANAGEMENT Trash & weed abatement:citywide 2,894.00 11,119.00 131660 05/22/2009 002412 RICHARDS WATSON & Mar 2009 legal services 118,785.24 118,785.24 GERSHON 131661 05/22/2009 006483 RICHARDS, TYREOSHA I. TCSD Instructor Earnings 150.50 TCSD Instructor Earnings 108.50 TCSD Instructor Earnings 28.00 TCSD Instructor Earnings 28.00 TCSD Instructor Earnings 273.00 588.00 131662 05/22/2009 012148 RICHARDSON TECHNOLOGIES HVAC prev maint:west wing 324.00 INC HVAC PREV MAINT:CHAPEL 120.00 HVAC PREV MAINT:TCC 185.00 HVAC PREV MAINT:THEATER 371.00 HVAC PREV MAINT:CHILDREN'S MUSEU 278.00 HVAC prev maint:city hall 1,071.00 HVAC swcs:city hall - info sys area 511.80 HVAC srvcs:crc gym 261.00 HVAC PREV MAINT:MPSC 302.00 HVAC PREV MAINT:PHBSP 185.00 HVAC PREV MAINT:HARVESTON PARK 120.00 HVAC PREV MAINT:FOC 478.00 HVAC PREV MAINT:T.MUSEUM 232.00 HVAC prev maint:tcc ovdnd fac 278.00 HVAC prev maint:fire stn 92 325.00 HVAC prev maint:fire stn 84 278.00 5,319.80 131663 05/22/2009 000411 RIVERSIDE CO FLOOD Mar encroachment pennit:Mrr.Crk Trail 517.70 517.70 CONTROL 131664 05/22/2009 001592 RIVERSIDE CO INFO Apr radio rental & maint:police/prk 1,648.13 1,648.13 TECHNOLOGY 131665 05/22/2009 000406 RIVERSIDE CO SHERIFFS Canine Handler Update 9/14-16 H.Cohen 188.00 188.00 DEPT 131666 05/22/2009 000406 RIVERSIDE CO SHERIFFS Traffic Collision Invest. 9/14-18 K.Reid 174.00 174.00 DEPT 131667 05/22/2009 001365 RIVERSIDE COUNTYOF renew permit:T. E.S. pool 336.00 336.00 131668 05/22/2009 000815 ROWLEY, CATHY TCSD Instructor Earnings 441.00 TCSD Instructor Earnings 315.00 TCSD Instructor Earnings 472.50 1,228.50 131669 05/22/2009 007195 SAATZER, KRISTIN refund:bemstain bears bk 10.95 10.95 131670 05/22/2009 009196 SACRAMENTO THEATRICAL Misc lighting su ppl ies:th eater 15.98 15.98 LIGHTING Pages apChkLst 0512212009 9:56:08AM Final Check List CITY OF TEMECULA Page: 7 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131671 05/22/2009 009980 SANBORN, GWYN Country @ the Merc 5/9/09 244.50 244.50 131672 05/22/2009 011743 SEGWAY OF PACIFIC BEACH Batteries: police segway 1,863.78 1,863.78 131673 05/22/2009 001919 SENIOR CITIZENS SERVICE CDBG reimbursement 3,000.00 3,000.00 CENTER 131674 05/22/2009 009213 SHERRY BERRY MUSIC Jazz @ the Merc 5/7/09 168.00 Big Band w/Strings Attached 5/7/09 1,763.80 1,931.80 131675 05/22/2009 004814 SIMON WONG ENGINEERING MAR DSGN SRVCS:MAIN STREET 495.00 495.00 INC BRIDGE 131676 05/22/2009 000645 SMART & FINAL INC Misc supplies:high hopes art & music 257.18 Misc supplies:mpsc 233.31 490.49 131677 05/22/2009 002718 SO CALIF CITY CLERKS ASSN gen.mtg 6/18/09 Escondido,Ca S.Jones 40.00 40.00 131678 05/22/2009 000374 SO CALIF EDISON new meter/swc:46488 Pech Pkwy 933.17 933.17 131679 05/22/2009 000537 SO CALIF EDISON May:2-28-171-2620 police mall stn 803.96 May:2-29-974-7568 Ynez Rd TC-1 118.93 Apr/May:2-31-419-2659:26706 ynez 156.45 May:2-27-560-0625 deerhollowway 2,740.23 May:2-28-397-1315 redhawk pkwy 17.92 May: 2-30-296-9522:31035 rcho vista 277.95 May:2-26-887-0789 var mtrs:tcsd 1,440.42 5,555.86 131680 05/22/2009 001212 SO CALIF GAS COMPANY May:055-475-6169-5 PBSP 149.41 May:015-575-0195-2:fs#92 115.74 265.15 131681 05/22/2009 012795 SODEXO SERVICES INC 4/27-5/1/09 mpsc sr nutrition pgrm 265.00 265.00 131682 05/22/2009 000519 SOUTH COUNTY PEST pest control swcs:Paseo Gallante Park 84.00 CONTROL INC pest control swcs:Pablo Apis Park 84.00 pest control swcs:Code Enforcement 104.00 272.00 131683 05/22/2009 012835 SPECIAL SERVICE & SUPPLY equipment repair/maint: stn 73 192.95 192.95 INC 131684 05/22/2009 003000 STATE WATER RESOURCES Ntc of Intent permit fee:W.Bypass Bridge 375.00 375.00 131685 05/22/2009 003000 STATE WATER RESOURCES Storm water permit: Roripaugh Ranch F.S. 346.00 346.00 131686 05/22/2009 006145 STENO SOLUTIONS Aprtranscription swcs:Police 1,066.24 1,066.24 TRANSCRIPTION 131687 05/22/2009 009061 STURDIVANT, ANGELA P. TCSD Instructor Earnings 35.00 35.00 131688 05/22/2009 003449 T H E SOILS COMPANY INC Consulting swcs:28725 Pujol xx-010 2,500.00 2,500.00 131689 05/22/2009 000305 TARGET BANK BUS CARD Misc supplies:Tiny Tot Prgm 33.35 SRVCS Misc su ppl ies:th eater 131.41 Misc su ppl ies:th eater 29.43 194.19 131690 05/22/2009 012265 TEMECULA ACE HARDWARE MISC SUPPLIES: PARKS 20.21 20.21 C/O 131691 05/22/2009 010679 TEMECULAAUTO City veh repair& maint: Paramedics 1,333.93 1,333.93 REPAIR/RADIATOR 131692 05/22/2009 003677 TEMECULA MOTORSPORTS Cityveh repair & maint:Police 596.74 596.74 LLC Page:7 apChkLst 0512212009 9:56:08AM Final Check List CITY OF TEMECULA Page: 8 Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 131693 05/22/2009 010848 TEMECULA PLANTSCAPE May plantscape srvcs:library 400.00 400.00 131694 05/22/2009 010046 TEMECULA VALLEY March '09 Bus. Imprv District Asmnts 43,277.51 43,277.51 CONVENTION & 131695 05/22/2009 012885 TFN ARCHITECTURAL refund: error in fee:monu sign 26.00 26.00 SIGNAGE, INC 131696 05/22/2009 000319 TOMARK SPORTS INC Volleyball equip:var park sites 238.69 238.69 131697 05/22/2009 012725 TRZOP, MICHELLE TCSD Instructor Earnings 940.80 TCSD Instructor Earnings 1,411.20 TCSD Instructor Earnings 940.80 3,292.80 131698 05/22/2009 010276 TVV TELECOM May:high speed internet:fs#92 44.95 May:high speed internet:fs#92 117.12 162.07 131699 05/22/2009 009709 U H S OF RANCHO SPRINGS, Jan-Mar'09 forensic exams:police 2,700.00 2,700.00 INC 131700 05/22/2009 002702 U S POSTAL SERVICE Mar'09 postage meter deposit 1,821.96 1,821.96 131701 05/22/2009 004261 VERIZON May: xxx-6400 general usage 1,516.59 May:xxx-6812 general usage 87.93 May:xxx-2372 Wlf Crk Irrg Cntd 35.04 May:xxx-7562 irrigation controller 36.98 May:xxx-3143 PD overland ofc 50.20 May:xxx-4723 police storefront 36.16 May:xxx-5473 Moraga Rd 35.04 May:xxx-8573 general usage 35.04 May:xxx-0074 general usage 300.31 May:xxx-6084 general usage 34.03 May:xxx-3564 alarm 70.08 May:xxx-0682 civic ctr camera 91.88 May:xxx-0714 PD Mall Ala" 36.98 2,366.26 131702 05/22/2009 009101 VISIONONEINC APR TICKETING SOFTWARE 968.60 968.60 LICENSE THEATER 131703 05/22/2009 004142 VISIONS WEST Demolition srvcs:armada place 16,389.00 16,389.00 131704 05/22/2009 001342 WAXIE SANITARY SUPPLY INC custodial supplies:City facilities 656.36 656.36 131705 05/22/2009 012896 WEERSING, REBECCA refund:sec dep:mi rental CRC 150.00 150.00 131706 05/22/2009 003730 WEST COAST ARBORISTS INC 4/16-30/09 tree trimming srvcs:citywide 16,724.00 16,724.00 131707 05/22/2009 012343 WEST COAST PERFORMING Ticket to Ride: Beatles Tribute 5/10/09 5,384.20 5,384.20 131708 05/22/2009 000621 WESTERN RIVERSIDE April 2009 TUMF Payment 156,211.54 156,211.54 COUNCIL OF 131709 05/22/2009 008402 WESTERN RIVERSIDE COUNTY April 2009 MSHCP payment 40,246.00 40,246.00 Grand total for UNION BANK OF CALIFORNIA: 871,644.70 PageE apChkLst Final Check List Page: 9 0512212009 9:56:08AM CITY OF TEMECULA 151 checks in this report. Grand Total All Checks: 871,644.70 Page9 ITEM NO. 4 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: June 09, 2009 SUBJECT: Financial Statements for the Nine Months Ended March 31, 2009 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: The City Council: Receive and file the Financial Statements for the Nine Months Ended March 31, 2009. 2. Approve the acceleration of funding in the amount of $60,000 in Transportation Enhancement Act (TEA) Fund for the Winchester 79 North beautification project. 3. Approve a transfer of $120,000 of RDA bond proceeds fund from Old Town Infrastructure Relocation of existing Structures, Demolition and Grading projects to Old Town Parking Structures, Office, and Retail project. 4. Approve an appropriation of $500 in the City 2008 COP's Debt service funds for trustee administrative fees. BACKGROUND: The attached financial statements reflect the unaudited activity of the City for the nine months ended March 31, 2009. Please see the attached financial statements for an analytical review of financial activity. Acceleration of funds is necessary to continue the Winchester Beautification Project. Although this project did not receive American Reinvestment and Recovery Act (ARRA) funds, commonly referred to as Federal Stimulus funds, other regional projects receiving such funds allowed the Riverside County Transportation Commission (RCTC) to reprogram Federal Transportation Enhancement Act (TEA) funds toward this project, provided they could be allocated quickly. To complete this, administrative funds programmed for fiscal year 2009-2010 must be advanced to cover the costs associated with finalizing the plans, preparing and submitting the Federal Request for Obligation/Authorization. In preparing the budgets for the Old Town Infrastructure Projects, estimated costs were distributed to each of the phase 1 projects. As work progresses it is necessary to redistribute funds to adequately cover the administrative costs charged to each individual project. The overall budget for the phase improvements has not increased it is simply being redistributed to more accurately reflect project expenses. The increase in appropriation is needed to cover trustee's administrative fees obligation for the remainder of this year related to the City's 2008 Certificate of Participation. FISCAL IMPACT: None ATTACHMENTS: Combining Balance Sheet as of March 31, 2009 Statement of Revenues, Expenditures and Changes in Fund Balance for the nine months ended March 31. 2009 Combining Statement of Net Assets (Internal Service Funds) as of March 31, 2009, and Combining Statement of Revenues, Expenses and Changes in Net Assets (Internal Service Funds) for the nine months ended March 31. 2009. CITY OF TEMECULA Combining Balance Sheet as of March 31, 2009 And Statement of Revenues, Expenditures and Changes in Fund Balance for the Nine months Ended March 31, 2009 And Combining Statement of Net Assets (Internal Service Funds) as of March 31, 2009, and Combining Statement of Revenues, Expenses and Changes In Net Assets for the Nine Months Ended March 31, 2009 (Unaudited) Prepared by the Finance Department CITY OF TEMECULA Combining Balance Sheet As of March 31, 2009 Assets: Cash and Investments Receivables Due from Other Funds Advances to Other Funds Deposits Inventory Total Assets Liabilities and Fund Balances: Liabilities: Due to Other Funds Other Current Liabilities Deferred Revenue Total Liabilities Fund Balances: Reserved Designated Undesignated Total Fund Balances Total Liabilities and Fund Balances NOTE: These Balances are Unaudited General Gas Tax State Trans Dev Impact CDBG AB 2766 Fund Fund Fund Fund Fund Fund $47,638,251 $5,452,184 $533,295 3,684,856 $398,041 $218,417 30,774 $181,811 2,881 463,242 1,950,916 1,325 3,088 $53,741,678 $398,041 $218,417 $5,482,958 $181,811 $536,176 $398,041 $218,417 $181,811 $10,743,105 $17,659 1,671,233 12,414,338 398,041 218,417 17,659 181,811 2,021,686 35, 268,703 5,465,299 $536,176 4,036,951 41,327,340 5,465,299 536,176 $53,741,678 $398,041 $218,417 $5,482,958 $181,811 $536,176 1 CITY OF TEMECULA Combining Balance Sheet As of March 31, 2009 Assets: Cash and Investments Receivables Due from Other Funds Advances to Other Funds Deposits Inventory Total Assets Liabilities and Fund Balances: Liabilities: Due to Other Funds Other Current Liabilities Deferred Revenue Total Liabilities Fund Balances: Reserved Designated Undesignated Total Fund Balances Total Liabilities and Fund Balances NOTE: These Balances are Unaudited AB 3229 Measure A CIP Debt Service Fund Fund Fund Fund TOTAL $8,553,316 $39,170,027 $853,133 $102,200,206 355,184 1,380,360 1,208 6,253,532 463,242 175,811 2,126,727 1,325 3,088 $8,908,500 $40,726,198 $854,341 $111,048,120 $379,580 $1,177,849 2,690,863 $3,425 13,455,052 1,671,233 3,070,443 3,425 16,304,134 $850,916 2,872,602 $8,908,500 37,655,755 87,834,433 4,036,951 8,908,500 37,655,755 850,916 94,743,986 $8,908,500 $40,726,198 $854,341 $111,048,120 2 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual General Fund for the Nine Months Ended March 31, 2009 Annual Percent Amended Total of Budget Activity Budget REVENUES: Sales Tax - State $17,800,000 $11,502,594 65% Sales Tax - Triple Flip 6,155,114 2,734,031 44% Developmental Services: Planning 628,001 359,064 57% Building & Safety 1,331,639 1,368,791 103% Land Development 654,002 538,957 82% Public Works- NPDES 54,610 27,305 50% Police 817,216 523,990 64% Fire 669,003 525,577 79% Motor Vehicle In Lieu - State 696,000 220,478 32% Motor Vehicle In Lieu - Triple Flip 6,782,155 3,391,078 50% Homeowner Property Tax Relief 75,000 37,921 51% Property Tax 6,083,000 4,197,317 69% Property Transfer Tax 488,000 361,467 74% Franchise Fees 3,218,000 2,379,584 74% Transient Occupancy Tax 2,100,000 1,552,165 74% Prop 1B 825,217 825,218 100% Grant 17,480 17,480 100% Reimbursements - Financing 192,500 144,376 75% Reimbursements - Other 1,041,050 1,035,127 99% Reimbursements from RDA 110,000 82,500 75% Reimbursements from CIP 2,877,441 2,093,135 73% Investment Interest 1,690,000 2,133,151 126% Business Licenses 318,500 286,895 90% Vehicle Code Fines 775,000 549,048 71% Miscellaneous 90,203 78,297 87% Operating Transfers In 3,373,744 2,377,582 70% TOTAL REVENUES $58,862,875 $39,343,128 67% (1) (2) (3) (4) (5) (2) (6) (7) NOTES - Revenues: 1) The quarterly sales tax clean up payment for the quarter ending March 31, 2009 is scheduled to be received by the end of June 2009. 2) The second portion of Property taxes and "triple flip" revenues are scheduled to be received by the end of May 2009. 3) The variance is due to fees collected for Pujol Street Apartment and Extra Storage Space were not anticipated to be to be received until Fiscal Year 2009-10. 4) The variance is due to CEQA application filing fees originally expected for Firestone Property will not be filed until Fiscal Year 2009-10. 5) The Annual AB1600 Motor Vehicle In Lieu payment for Redhawk annexation is expected to be received in June 09. 6) The second Homeowner Property Tax Relief is expected to be received by the end of May 2009. 7) The variance is due to unrealized gains due to changes in fair value in the City's investments securities. 3 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual General Fund For the Nine Months Ended March 31, 2009 Annual YTD Percent Amended YTD Activity & of Budget Activity Encumbrances Encumbrances Budget Expenditures: City Council $413,729 $305,112 $16,766 $321,878 78% Community Support 182,900 116,060 5,083 121,143 66% City Manager 1,229,141 858,057 23,946 882,003 72% Economic Development 1,037,846 623,968 78,430 702,398 68% City Clerk 1,133,715 861,494 9,860 871,354 77% City Attorney 821,300 696,002 696,002 85% Finance 2,161,004 1,531,268 64,304 1,595,572 74% Human Resources 594,746 436,016 23,529 459,545 77% Planning 3,048,360 2,189,329 281,329 2,470,658 81% Building & Safety 2,875,522 2,000,847 94,138 2,094,985 73% Land Development 1,625,715 1,214,180 18,386 1,232,566 76% Public Works 6,415,146 4,173,983 461,313 4,635,296 72% CIP Administration 2,877,441 2,080,090 8,150 2,088,240 73% Police 20,741,930 14,448,062 184,960 14,633,022 71% Fire 3,956,221 2,777,144 50,702 2,827,846 71% Animal Control 175,000 116,485 116,485 67% Non-Departmental 9,516,881 7,199,116 7,199,116 76% Total Expenditures (Excluding Transfers) 58,806,597 41,627,213 1,320,896 42,948,109 73% Revenues Over/(Under) Expenditures 56,278 (2,284,085) Other Financing Sources (uses): Transfers Out (15,111,797) (1,111,916) Revenues Over/(Under) Expenditures and Other Financing Sources(uses) (15,055,519) (3,396,001) Beginning Fund Balance, July 1, 2008 44,723,341 44,723,341 Ending Fund Balance, March 31, 2009 $29,667,822 $41,327,340 NOTES - Expenditures: 8) The variance in City Attorney is due to increasing activities in legal services during this quarter. (8) 4 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Gas Tax Fund For the Nine Months Ended March 31, 2009 Revenues: Section 2105-2107 Investment Interest Total Revenues Annual Amended Budget $1,612,596 1,o1Z,J`Jo Total Activity $1,189,998 1,716 1,191,714 Percent of Budget 74% 74% 74% Other Financing Sources (uses): Transfers Out Revenues Over/(Under) Other Financing Sources(uses) Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 (1,613,037) (1,192,155) (441) (441) $441 $441 5 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual State Transportation Fund For the Nine Months Ended March 31, 2009 Annual Amended Total Percent Budget Activity of Budget Revenues: Traffic Congestion Relief $898,173 $651,416 73% Proposition 1 B Streets & Roads $1,455,935 Investment Interest 19,962 $6,324 32% Total Revenues 2,374,070 657,740 28% Expenditures: Routine Street Maintenance 1,455,935 Total Expenditures 1,455,935 Revenues Over/(Under) Expenditures 918,135 Other Financing Sources (uses): Transfers Out ($918,135) (657,740) 72% Revenues Over/(Under) Expenditures and Other Financing Sources (uses) Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Notes: 1) Revenues are expected to be received from the State prior to June 30, 2009. 2) Street Maintenance repairs will be done when revenues are received. (1) (2) 6 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Development Impact Fund For the Nine Months Ended March 31. 2009 Annual Amended Total Percent Budget Activity of Budget Revenues: Open Space $30,755 $163,443 531% Investment interest 101,841 Quimby 62,835 468,100 745% Street improvements 3,264,553 1,546,372 47% Traffic signals 466,021 220,887 47% Parks 105,514 558,682 529% Corporate facilities 208,049 192,168 92% Fire protection 121,959 129,660 106% Library 38,574 177,181 459% Public Art 16,161 153,792 952% Police 94,277 148,597 158% Total Revenues 4,408,698 3,860,723 88% Expenditures: Black Property Payment 362,000 362,000 100% Total Expenditures 362,000 362,000 100% Revenues Over/(Under) Expenditures 4,046,698 3,498,723 86% Other Financing Sources(uses): Transfers Out (7,131,576) (1,441,768) 20% (1) Revenues Over/(Under) Expenditures (3,084,878) 2,056,955 and Other Financings Sources (uses) Beginning Fund Balance, July 1, 2008 3,408,344 3,408,344 Ending Fund Balance, March 31, 2009 $323,466 $5,465,299 Notes: 1) The variance in expenditures is due to Capital Improvements Projects funded with DIF that have started but not yet completed during this quarter. 7 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Community Development Block Grant For the Nine Months Ended March 31, 2009 Annual Amended Total Percent Budget Activity of Budget Revenues: Grant Revenue $2,493,839 $137,973 6% (1) Total Revenues 2,493,839 137,973 6% Expenditures: Other Outside Services 59,267 15,000 25% Total Expenditures 59,267 15,000 25% Revenues Over/(Under) Expenditures 2,434,572 122,973 5% Other Financing Sources(uses): Transfers Out Revenues Over/(Under) and Other Financing Sources(uses): Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 (2,434,572) (122,973) 5% (1) Notes: 1) The Temecula Community Center Expansion is in early stages of construction and the Old Town Gymnasium project is currently in Design phase. Revenues are based on reimbursements directly related to current eligible project expenditure 8 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual AB 2766 Fund For the Nine Months Ended March 31, 2009 Annual Amended Total Percent Budget Activity of Budget Revenues: AB 2766 $116,000 $57,246 49% (1) Investment Interest 10,091 Total Revenues 116,000 67,337 58% Expenditures: Other Outside Services Total Expenditures Revenues Over/(Under) Expenditures Other Financing Sources (uses): TrarLsfers Out Revenues Over/(Under) Expenditures and Other Financing Sources(uses) Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 116,000 67,337 (640,627) (60,000) (524,627) 7,337 528,839 528,839 $4,212 $536,176 9% (2) Notes: 1) The third quarterly payments from South Coast Air Quality is not scheduled to be received until the end of May 2009. 2) The payment for Alternative Fueling Station will be made by the end of this fiscal year and Temecula Park and Ride Project budgeted in this fund have not yet started. 9 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual AB 3229 COPS For the Nine Months Ended March 31, 2009 Revenues: Investment Interest AB 3229 - COPS Total Revenues Expenditures: Other Outside Services Total Expenditures Revenues Over/(Under) Expenditures Other Financing Sources(uses): Transfers Oat Revenues Over/(Under) Expenditures and Other Financing Sources (uses) Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Annual Amended Total Percent Budget Activity of Budget $167,132 $5,998 4% 167,132 5,998 4% 167,132 5,998 (167,573) (6,439) 4% (441) (441) 441 441 Notes: 1) Revenue fi-om the State is expected to be received by June 30, 2009. (1) 10 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Measure "A" For the Nine Months Ended March 31, 2009 Revenues: Measure "A" Investment Interest Total Revenues Expenditures: Debt Service - Principal Debt Service - Interest Total Expenditures Revenues Over/(Under) Expenditures Other Financing Sources (uses): Transfers Out Revenues Over/(Under) Expenditures and Other Financing Sources(uses) Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Annual Amended Total Percent Budget Activity of Budget $3,161,000 $1,918,337 61% (1) 174,429 3,161,000 2,092,766 66% 540,363 405,272 75% 25,037 19,250 77% 565,400 424,522 75% 2,595,600 1,668,244 (7,305,226) (959,720) 13% (2) (4,709,626) 708,524 8,199,976 8,199,976 $3,490,350 $8,908,500 Notes: 1) March 2009 revenues are expected to be received by the end of May 2009; Also, Measure "A" revenues, which are an allocation of Sales tax, are lower than expected due to Statewide economic downturn in retail sales. 2) The Pavement Rehabilitation De Portola Road and Rancho California projects were awarded and construction will begin by the end of May 2009. Therefore, the operating transfers have not yet been made. 11 City of Temecula Statement of Revenues, Ex penditures and Changes in Fund Balance - Budget and Actual Ca pital Improvement Projects Fund For the Nine Months Ended March 31, 2009 Annual Percent Amended YTD Total of Budget Activity Encumbr. Activity Budget REVENUE: Operating Transfers In $84,270,713 $10,199,647 $10,199,647 12% Grants 11,982,547 4,099,468 4,099,468 34% Reimbursements 622,771 160,844 160,844 26% Reimbursements- TUMF 14,688,933 129,219 129,219 1% Investment interest 582,417 582,417 TOTAL REVENUES $111,564,964 $15,171,595 $15,171,595 14% (1) EXPENDITURES: Citywide Adaptive Traffic Light Synchronization 165-501 618,000 0 0% Meadows Parkway Bike Lane 165-502 265,380 0 0% Nicolas Valley Assessment District Liefer Road 165-504 250,000 70,040 $118,104 188,144 75% Bike lane Improvements Citywide 165-507 50,000 0 0% Library Additional Parking 165-508 390,000 22,737 $53,779 76,516 20% Open Space Acquisition Program 165-509 506,226 500,000 500,000 99% Murrieta Creek Bridge/Overland Extension to Diaz 165-602 287,902 61,029 $39,820 100,849 35% Abbott Corporation Roadway Improvements 165-620 750,000 0 0% Medians- City Wide 165-622 198,650 0 0% Diaz Road Realignment to Vincent Moraga Drive 165-632 12,133 11,251 11,251 93% Closed Caption TV Install SR79S Pechanga 165-635 87,668 35,280 35,280 40% Old Town Infrastructure-Mercedes/Main Sts. 165-636 2,174,691 1,712,377 306,708 2,019,085 93% Pechanga Parkway Dual Right Turn Lanes 165-637 425,256 173,889 1,350 175,239 41% Winchester Rd / SR 79 N Corridor Beautification 165-638 57,217 85,704 8,242 93,946 164% Alternative Fueling Station 165-639 150,000 0 0% Old Town Infrastructure Projects - Civic Plaza 165-643 1,983,487 1,517,426 366,628 1,884,054 95% Old Townlnfrastracture- ParkingStructure/O/R 165-644 17,775,187 3,619,325 14,230,874 17,850,199 100% Old Town Infrastructure - Relocate/Grading/Demo. 165-645 807,080 143,538 431,534 575,072 71% Old Town Infrastructure - Underground Utilities 165-646 2,083,462 256,210 24,584 280,794 13% Pavement Rehabilitation Program- Citywide 165-655 1,398,837 91,255 5,086 96,341 7% Pavement Rehabilitation - De Portola Road 165-656 1,960,398 122,327 1,546,578 1,668,905 85% Pavement Rehabilitation-STPL Project 165-657 4,440,023 115,401 737 116,138 3% Western Bypass Bridge Over Murrieta Creek 165-660 1,359,320 210,552 392,382 602,934 44% I-15 / 79S Interchange-Ultimate 165-662 2,813,705 30,780 2,258,602 2,289,382 81% Santiago Detention Basin 165-666 66,227 22,054 27,433 49,487 75% Pechanga Parkway Improvements 165-668 10,797,320 5,749,162 3,913,598 9,662,760 89% Signals- Butterfield Stage @ Welton 165-669 239,157 13,024 1,258 14,282 6% NOTES: 1) The variance is primarily due to several major Capital Improvement Projects funded where expenditures eligible for reimbursement have not been reimbursement have not been expended yet. 12 City of Temecula Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Capital Improvement Projects Fund for the Nine Months Ended March 31, 2009 Expenditures Flashing Beacons Temecula City Entry Monumentation Signals- Meadows at McCabe Highway 79 South Shipping I-15 Pechanga Temecula Creek Crossing Highway 79 South Traffic Signal Equipment Installation Localized Storm Drain Improvements-Various French Valley Prkwy I-15 Overcrossing Improvement Butterfield Stage Rd. Extension French Valley Parkway I-15 Overcros sing Fire Station Wolf Creek Murrieta Creek Improvements Pedestrian Bicycle Bridge SantaGertrudis/CH S Santa Gertrudis Creek Pedestrian Trail Fire Station Roripaugh Ranch Main Street Bridge Over Munieta Creek Replace Long Canyon Detention Basin Temecula Park & Ride Old Town Civic Center-Phase II Roller Hockey Rink Murrieta Creek Multi-Purpose Trail Redhawk Park Improvements Play Structure Retrofit at Various Parks Old Town Gymnasium Ronald Reagan Sports Channel Silt Desilting Veterans Memorial Pavers II Roripaugh Rancho Open Space Trails Temecula Community Center Expansion Developer Reimbursement Serena Hills Temecula Children's Museum Refurbish Library TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 165-670 165-671 165-672 165-676 165-677 165-712 165-715 165-719 165-723 165-726 165-733 165-735 165-738 165-739 165-741 165-743 165-746 165-747 165-751 190-137 190-142 190-144 190-179 190-186 190-187 190-189 190-195 190-197 190-200 190-675 199-129 Annual Percent Amended YTD Total of Budget Activity Encumbr. Activity Budget 20,000 114,000 237,447 149,328 132,424 344,986 270,000 362,815 24,040,788 15,939,971 58,475 150,000 760,652 467,531 622,172 957,301 245,258 422,518 48,745,262 245,731 1,345,260 1,267,461 58,000 371,932 308,110 53,000 115,126 2,286,113 265,815 232,109 56,122 115 13,260 47,543 94,960 64,687 166,864 282,338 7,412 89,351 43,183 12,486 203,674 3,275 15,627 1,928,410 243,566 892,374 87,752 29,074 306,223 50,350 8,184 40,410 324 3,817 9,305 371,054 1,105,313 31,250 32,800 56,122 115 1% 0 0% 1,138 14,398 6% 11,769 59,312 40% 13,529 108,489 82% 0% 65,407 1,254,573 25,000 69,188 256,863 325,846 125,046 16,128 23,938 35,743,519 1,921 296,026 55,131 130,094 166,864 1,536,911 25,000 7,412 158,539 300,046 338,332 328,720 19,403 39,565 37,671,929 245,487 1,188,400 142,883 0 335,297 58,534 40,734 13,122 1,476,367 0 64,050 56,122 152,593,032 19,307,035 63,509,748 82,816,783 (41,028,068) (4,135,440) 41,791,195 41,791,195 $763,127 $37,655,755 NOTES: 2) The variances in the Capital Improvement Fund expenditures are due to the timing of when the various projects are actually started and costs are incurred. 36% 1% 10% 43% 5% 21% 64% 54% 34% 8% 9% 77% 100% 88% 11% 0% 90% 19% 77% 11% 65% 0% 28% 100% 54% (2) 13 City of Temecula Certificates of Participation Debt Service Fund- 2008 Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended March 31, 2009 Revenues: Investment interest Transfer In Total Revenues Expenditures: Trustee Fees Debt Service Interest Total Expenditures Revenues Over/(Under) Expenditures Annual Amended YTD Percent Budget Activity of Budget $12,000 $14,331 1,111,916 1,111,916 1,123,916 1,126,247 3,000 3,424 1,111,916 1,111,916 1,114,916 1,115,340 9,000 10,907 119% 100% 100% 114% (1) 100% 100% Beginning Fund Balance, July 1, 2008 840,009 840,009 Ending Fund Balance, March 31, 2009 $849,009 $850,916 Notes: 1) Trustees Fees actual expenditures were more than estimated appropriation. 100% 14 City of Temecula Internal Service Funds Combining Statement of Net Assets As of March 31, 2009 Information Support Insurance Vehicles Systems Services Facilities Fund Fund Fund Fund Fund Total ASSETS: Cash and investments $1,397,568 $834,653 $1,007,540 $369,531 $224,175 $3,833,467 Receivables 22,354 4,228 9,972 3,885 1,067 41,506 Prepaid assets 359,911 359,911 Property, plant and equipment (net of accumulated depreciation) 1,190,175 435,396 80,622 TOTAL ASSETS $1,779,833 $2,029,056 $1,452,908 $454,038 $225,242 $5,941,077 LIABILITIES AND NET ASSETS: LIABILITIES: Current Liabilities $487,706 $232,916 $24,848 $68,815 $814,285 Capital Leases Payable 122,457 122,457 TOTAL LIABILITIES 487,706 232,916 147,305 68,815 936,742 NET ASSETS: TOTAL NET ASSETS $1,292,127 $2,029,056 $1,219,992 $306,733 $156,427 $5,004,335 NOTE: These balances are unaudited. 15 City of Temecula Combining Statement of Revenues, Expenses and Changes in Net Assets Internal Service Funds For the Nine Months Ended March 31. 2009 REVENUES: Investment Interest Charges for Services TOTAL REVENUES EXPENSES: Salaries & Wages Operating Expenses Interest Depreciation TOTAL EXPENSES Revenues Over/(Under) Expenses Net Assets, July 1, 2008 Net Assets, March 31, 2009 Information Support Insurance Vehicles Systems Services Facilities Fund Fund Fund Fund Fund Total $30,283 $14,675 $10,891 $6,250 $1,869 $63,968 419,954 247,615 1,781,822 218,965 520,303 3,188,659 450,237 262,290 1,792,713 225,215 522,172 3,252,627 40,494 1,017,304 120,164 302,186 1,480,148 393,336 592,213 59,358 201,969 1,246,876 6,930 6,930 235,259 181,799 22,789 439,847 433,830 235,259 1,791,316 209,241 504,155 3,173,801 16,407 27,031 1,397 15,974 18,017 78,826 1,275,720 2,002,025 1,218,595 290,759 138,410 4,925,509 $1,292,127 $2,029,056 $1,219,992 $306,733 $156,427 $5,004,335 16 City of Temecula CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST FUND Statement of Net Assets Fiduciary Fund As of March 31, 2009 ASSETS: Cash and Investments TOTAL ASSETS LIABILITIES: Accounts Payable TOTAL LIABILITIES NET ASSETS: Held in Trust for Retiree Benefits TOTAL NET ASSETS NOTE: These balances are unaudited. CERBT Fund $2,237,756 $2,237,756 0 $2,237,756 17 City of Temecula Statement of Changes in Fiduciary Net Assets CALIFORNIA EMPLOYEE RETIREE BENEFIT TRUST FUND Fiduciary Fund For the Nine Months Ended March 31, 2009 CERBT Fund ADDITIONS Contributions: Employer $96,534 Investment Earnings (1,135,903) Total Contributions (1,039,369) DEDUCTIONS Benefits $10,000 Total Deductions 10,000 Total Additions (1,049,369) Net Assets, July 1, 2008 3,287,125 Net Assets, March 31, 2009 $2,237,756 18 ITEM NO. 5 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: June 9, 2009 SUBJECT: City Treasurer's Report as of April 30, 2009 PREPARED BY: Rudy Graciano, Revenue Manager RECOMMENDATION: Approve and file the City Treasurer's Report as of April 30, 2009. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of April 30, 2009. FISCAL IMPACT: None. ATTACHMENTS: City Treasurer's Report as of April 30, 2009 City of Temecula City of Temecula, Californ is 43200 Business Park Drive Portfolio Management Temecula, CA, 92593 NNuPortfolio Summary (951)694-6430 April 30, zoos Par Market Book % of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Certificates of Deposit - Bank 873,983.53 873,983.53 873,983.53 0.42 1,177 488 5.600 5.678 Managed Pool Accounts 99,794,589.99 99,794,589.99 99,794,589.99 47.49 1 1 1.799 1.824 Letter of Credit 3.00 3.00 3.00 0.00 1 1 0.000 0.000 Local Agency I nvestment Funds 54,603,060.21 54,683,851.05 54,603,060.21 25.99 1 1 2.652 2.689 Fed eral Ag ency Callable Securities 3000,000.00 3B,61 7,300. 00 37,996,937.50 18.08 1,348 1,005 4.019 4.074 Fed eral Ag ency B ullet Securities 14,849,000.00 15,080,240.60 14,816,705.33 7.05 625 422 2.146 2.176 Investment Contracts 2,031,468.76 2,031,468.76 2,031,468.76 0.97 6,979 3,045 5.509 5.585 210,152,105.49 211,081,436.93 210,116,748.32 100.00% 361 244 2.498 2.533 Investments Cash Passbook/Checking 9,876,402.90 9,876,402.90 9,876,402.90 1 1 0.000 0.000 (not included in yield calculations) Total Cash and Investments 220,028,508.39 220,957,839.83 219,993,151.22 361 244 2.498 2.533 Current Year Average Daily Balance Effective Rate of Return Reporting period 04/01/2009-04/30/2009 Run Date: 0929+2009 -11:10 445,583.32 6,664,974.38 223,911,397.70 2.42% Portfolio TEME CID PM (PRF_PM1) SymRept 6.41.202a Report Ver. 5.00 City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2009 Page 2 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Certificates of Deposit - Bank 95453518-2 86-12 GENIM2 USBANK 06/12/2007 873,983.53 673,983.53 673,963.53 5.600 Subtotal and Average 873,983.53 873,983.53 873,983.53 873,983.53 5.600 5.676 488 09/01/2010 5.600 5.678 488 Managed Pool Accounts 122216003-2 CITY COP RE2 104348008-1 01-2 IMP 2 104346006-4 01-2 RESA2 104348016-3 01-2 RESB2 104346000-4 01-2 SPTAX2 94669911-2 03-1 ACQA2 94669921-3 03-1 ACQB3 94669902-3 03-1 BONDS 946699063 03-1 RES A3 94669916-2 03-1 RES B2 94669900-4 03-1 SPTAXI 793593011-2 03-2 ACQ 2 793593009-2 03-2 EMW D 2 793593007-2 03-2IMP2 793593016-4 03-2 LOG 2 793593010-2 03-2 PWADM2 793593006-2 03-2 RES 2 793593000-3 03-2 SPTX2 744727011-2 03-3 ACQ2 744727002-2 03-3 BOND 2 744727007-2 03-3 CITY2 744727009 03-3 EMWD 1 744727006-3 03-3 RES3 744727000-4 03-3 SP TX4 94686001-2 03-4ADMIN2 94686005-1 03-4 PREP1 94686000-1 03-4 RED1 94686006-2 03-4 RES2 786776002-2 03-6 BON D2 786776007-2 03-61MP2 766776006-2 03-6 RES2 786776000-3 03-6 SP TX3 95453510-2 68-12 BON D2 95453518-4 88-12 G14 Run Date 05129!2009 - 1110 ASSURED GUARANTY 07/01/2008 1.00 1.00 1.00 1.000 0.986 1.000 1 First American Treasury 12/08/2008 257,163.16 257,163.16 257,163.16 0.540 0.533 0.540 1 First American Treasury 12/06/2006 606.41 608.41 608.41 0.540 0.533 0.540 1 First American Treasury 12/08/2008 290.76 290.76 290.76 0.530 0.523 0.530 1 First American Treasury 12/06/2006 92,550.63 92,550.63 92,550.63 0.540 0.533 0.540 1 First American Treasury 12/08/2008 4,272.65 4,272.65 4,272.65 0.530 0.523 0.530 1 First American Treasury 12/08/2006 15,113.20 15,113.20 15,113.20 0.530 0.523 0.530 1 First American Treasury 12/06/2008 0.34 0.34 0.34 0.540 0.533 0.540 1 First American Treasury 12/08/2008 306.56 306.56 306.56 0.530 0.523 0.530 1 First American Treasury 12/08/2008 468.63 468.63 468.63 0.530 0.523 0.530 1 First American Treasury 12/08/2008 150,492.92 150,492.92 150,492.92 0.530 0.523 0.530 1 First American Treasury 12/08/2008 92,031.71 92,031.71 92,031.71 0.530 0.523 0.530 1 First American Treasury 12/08/2008 4,229.47 4,229.47 4,229.47 0.530 0.523 0.530 1 First American Treasury 12/08/2008 3,442.18 3,442.18 3,442.18 0.530 0.523 0.530 1 First American Treasury 12/08/2006 523.06 523.06 523.06 0.530 0.523 0.530 1 First American Treasury 12/06/2008 1,716.68 1,716.68 1,716.68 0.530 0.523 0.530 1 First American Treasury 12/06/2006 367.56 367.56 367.56 0.530 0.523 0.530 1 First American Treasury 12/08/2008 4.92 4.92 4.92 0.530 0.523 0.530 1 First American Treasury 12/04/2008 147,147.73 147,147.73 147,147.73 0.530 0.523 0.530 1 First American Treasury 12/04/2008 0.51 0.51 0.51 0.530 0.523 0.530 1 First American Treasury 12/04/2008 300.48 300.46 300.48 0.530 0.523 0.530 1 First American Treasury 0.00 0.00 0.00 0.960 0.947 0.960 1 First American Treasury 12/04/2008 102.75 102.75 102.75 0.530 0.523 0.530 1 First American Treasury 12/04/2008 156,815.07 156,815.07 156,815.07 0.530 0.523 0.530 1 First American Treasury 12/04/2008 14,126.64 14,126.64 14,126.64 0.530 0.523 0.530 1 First American Treasury 12/04/2006 4,071.85 4,071.85 4,071.85 0.530 0.523 0.530 1 First American Treasury 12/04/2008 2.52 2.52 2.52 0.530 0.523 0.530 1 First American Treasury 12/04/2008 735.76 735.76 735.76 0.530 0.523 0.530 1 First American Treasury 12/06/2006 0.02 0.02 0.02 0.530 0.523 0.530 1 First American Treasury 12/08/2008 872.18 872.18 872.18 0.530 0.523 0.530 1 First American Treasury 12/06/2006 810.73 610.73 810.73 0.530 0.523 0.530 1 First American Treasury 12/08/2008 27,278.62 27,278.62 27,278.62 0.530 0.523 0.530 1 First American Treasury 12/08/2008 4.75 4.75 4.75 0.530 0.523 0.530 1 First American Treasury 12/08/2008 54,990.84 54,990.84 54,990.84 0.535 0.528 0.535 1 Portfolio TEME CID PM (PRF_PM2) SymRept 6.41.202a Report Ver. 5.00 City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2009 Page 3 Average Purchase Stated YTM YTM Daysto Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 1 2221 60 03-4 CITY COP RE4 First American Treasury 12/06/2006 0.00 0.00 0.00 0.530 0.523 0.530 1 122216006-3 CITY COPCIP2 First American Treasury 12/04/2006 2,055.06 2,055.06 2,055.06 0.000 0.000 1 12221 6 00 0-2 CITY COPLPF2 First American Treasury 12/06/2006 37.11 37.11 37.11 0.530 0.523 0.530 1 9 443 41 6 0-1 RDA 02 INT1 First American Treasury 12/06/2006 17.79 17.79 17.79 0.530 0.523 0.530 1 94434161-2 RDA 02 PRIN2 First American Treasury 12/06/2006 143.96 143.96 143.96 0.530 0.523 0.530 1 107666006-2 RDA 06 CIPA2 First American Treasury 12/06/2006 77,956.96 77,956.96 77,956.96 0.530 0.523 0.530 1 107666000-2 RDA 06A INT2 First American Treasury 12/06/2006 10.27 10.27 10.27 0.530 0.523 0.530 1 1076660163 RDA 06B CIP3 First American Treasury 12/06/2006 6,624.93 6,624.93 6,624.93 0.530 0.523 0.530 1 107666010-2 RDA 06B INT2 First American Treasury 12/06/2006 0.00 0.00 0.00 0.530 0.523 0.530 1 1 07 6 66 01 6-2 RDA 06B RES2 First American Treasury 12/06/2006 202,299.63 202,299.63 202,299.63 0.530 0.523 0.530 1 107666030-2 RDA 07 CAP12 First American Treasury 12/06/2006 0.00 0.00 0.00 0.530 0.523 0.530 1 107666027-2 RDA 07 ESC2 First American Treasury 12/06/2006 0.00 0.00 0.00 0.530 0.523 0.530 1 107666020-2 RDA 071NT2 First American Treasury 12/06/2006 37.52 37.52 37.52 0.530 0.523 0.530 1 107666026-2 RDA 07 PROJ2 First American Treasury 12/06/2006 16,256.26 16,256.26 16,256.26 0.530 0.523 0.530 1 107666026-2 RDA 07 RES2 First American Treasury 12/06/2006 91.46 91.46 91.46 0.530 0.523 0.530 1 94432360-2 TCSD COP INT First American Treasury 12/06/2006 0.26 0.26 0.26 0.530 0.523 0.530 1 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 42,540,563.26 42,540,563.26 42,540,563.26 1.622 1.797 1.622 1 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 1,545,460.44 1,545,460.44 1,545,460.44 1.622 1.797 1.622 1 793593007-1 03-2-11MPRO CA Local Agency Investment Fun 1,169,060.54 1,169,060.54 1,169,060.54 1.622 1.797 1.622 1 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 609,766.26 609,766.26 609,766.26 1.622 1.797 1.622 1 7935930063 03-2-3 RESER CA Local Agency Investment Fun 3,567,616.55 3,567,616.55 3,567,616.55 1.622 1.797 1.622 1 12221 6 00 6 CITY COP CIP CA Local Agency Investment Fun 20,669,163.42 20,669,163.42 20,669,163.42 1.622 1.797 1.622 1 122216003-1 CITY COP RE1 CA Local Agency Investment Fun 791,537.50 791,537.50 791,537.50 1.622 1.797 1.622 1 107666006-1 RDA 06 CIP-1 CA Local Agency Investment Fun 6,660,653.94 6,660,653.94 6,660,653.94 2.046 2.016 2.046 1 107666016-2 RDA 06 CIP-2 CA Local Agency Investment Fun 3,032,757.65 3,032,757.65 3,032,757.65 1.622 1.797 1.622 1 107666030-1 RDA 07 CAP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 2.046 2.016 2.046 1 107666027-1 RDA 07 ESC-1 CA Local Agency Investment Fun 0.00 0.00 0.00 2.046 2.016 2.046 1 107666026-1 RDA 07 PRO-1 CA Local Agency Investment Fun 14,519,963.79 14,519,963.79 14,519,963.79 1.622 1.797 1.622 1 107666026-1 RDA 07 RES-1 CA Local Agency Investment Fun 1,109,203.06 1,109,203.06 1,109,203.06 1.622 1.797 1.622 1 107666006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 2.190 2.160 2.190 1 94434166 RDA TABS RES MBIA Surety Bond 1.00 1.00 1.00 2.190 2.160 2.190 1 Subtotal and Average 101,304,034.10 99,794,589.99 99,794,589.99 99,794,589.99 1.799 1.824 1 Letter of Credit 104346006-1 02006 ASSURANCE CO BOND INSURANCE 793593006-2 02006 Citibank, N.A. 793593006-1 02005 Ohio Savings Bank Subtotal and Average 3.00 Run Date_ 05/29/2009 -11 10 07/01/2006 1.00 1.00 1.00 0.000 0.000 1 07/01/2006 1.00 1.00 1.00 0.000 0.000 1 07/01/2006 1.00 1.00 1.00 0.000 0.000 1 3.00 3.00 3.00 0.000 0.000 1 Portfollo TEME CID PM (PRF_PM2) Sy.Rept 6 41 202a City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2009 Page 4 CUSIP Investment# Average Issuer Balance Purchase Date Par Value Market Value Book Value Stated Rate YTM 360 YTM 365 Daysto Maturity Maturity Date Local Agency Investment Funds 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 1,502,060.62 1,502,060.62 1,502,060.62 1.622 1.797 1.622 1 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 3,641,033.92 3,641,033.92 3,641,033.92 1.622 1.797 1.622 1 744727011-1 033 ACQ2 CA Local Agency Investment Fun 3,642,620.06 3,642,620.06 3,642,620.06 1.622 1.797 1.622 1 744727007-1 033 CITY 2 CA Local Agency Investment Fun 743,614.67 743,614.67 743,614.67 1.622 1.797 1.622 1 766776007-1 03-6 IMP1 CA Local Agency Investment Fun 514,414.16 514,414.16 514,414.16 1.622 1.797 1.622 1 SYSCITY CITY CA Local Agency Investment Fun 19,165,964.02 19,201,026.76 19,165,964.02 2.694 2.654 2.694 1 SYSRDA RDA CA Local Agency Investment Fun 11,012,476.39 11,032,626.07 11,012,476.39 2.694 2.654 2.694 1 SYSTCSD TCSD CA Local Agency Investment Fun 13,960,654.15 14,006,432.57 13,960,654.15 2.694 2.654 2.694 1 Subtotal and Average 54,392,776.73 54,603,060.21 54,683,851.05 54,603,060.21 2.652 2.689 1 Federal Agency Callable Securities 3133X4M1 01075 Federal Farm Credit Bank 09/26/2007 1,000,000.00 1,016,660.00 1,000,000.00 5.000 4.932 5.000 1,246 09/26/2012 31331YSC5 01065 Federal Farm Credit Bank 02/06/2006 2,000,000.00 2,012,500.00 2,000,000.00 3.590 3.541 3.590 1,011 02/06/2012 31331YTS9 01067 Federal Farm Credit Bank 02/14/2006 2,000,000.00 2,043,120.00 2,000,000.00 3.750 3.699 3.750 1,362 02/11/2013 31331YV49 01096 Federal Farm Credit Bank 06/11/2006 2,000,000.00 2,006,260.00 2,000,000.00 4.150 4.093 4.150 1,137 06/11/2012 31331Y2F6 01099 Federal Farm Credit Bank 06/30/2006 2,000,000.00 2,011,260.00 2,000,000.00 4.230 4.172 4.230 790 06/30/2011 31331Y3E6 01103 Federal Farm Credit Bank 07/15/2006 1,000,000.00 1,021,250.00 1,000,000.00 3.950 3.696 3.950 605 07/15/2011 31331Y4G2 01106 Federal Farm Credit Bank 07/26/2006 1,000,000.00 1,006,250.00 1,000,000.00 3.300 3.255 3.300 453 07/26/2010 31331Y4H0 01107 Federal Farm Credit Bank 07/26/2006 1,000,000.00 1,007,190.00 1,000,000.00 3.750 3.699 3.750 616 07/26/2011 31331Y5N6 01112 Federal Farm Credit Bank 06/20/2006 1,000,000.00 1,010,310.00 1,000,000.00 4.250 4.192 4.250 1,207 06/20/2012 31331Y5J5' 01113 Federal Farm Credit Bank 06/21/2006 1,000,000.00 1,009,360.00 1,000,000.00 4.020 3.965 4.020 1,026 02/21/2012 31331Y5T3 01115 Federal Farm Credit Bank 06/11/2006 1,000,000.00 1,006,750.00 1,000,000.00 4.000 3.945 4.000 632 06/11/2011 31331Y5V6 01117 Federal Farm Credit Bank 06/26/2006 1,000,000.00 1,011,560.00 1,000,000.00 4.400 4.340 4.400 1,576 06/26/2013 31331 GAP4 01122 Federal Farm Credit Bank 09/04/2006 1,000,000.00 1,011,560.00 1,000,000.00 4.250 4.192 4.250 1,222 09/04/2012 3133XLSQ7 01069 Federal Home Loan Bank 07/30/2007 1,000,000.00 1,012,500.00 1,000,000.00 5.650 5.573 5.650 1,166 07/30/2012 3133XM5R6 01073 Federal Home Loan Bank 06/26/2007 1,000,000.00 1,013,750.00 1,000,000.00 5.060 5.011 5.060 647 06/26/2011 3133XM5E7 01074 Federal Home Loan Bank 06/26/2007 1,000,000.00 1,014,690.00 1,000,000.00 5.220 5.135 5.206 1,215 06/26/2012 3133XRSM3 01102 Federal Home Loan Bank 07/23/2006 1,000,000.00 1,035,940.00 1,000,000.00 4.050 3.993 4.049 997 01/23/2012 3133XRTQ3 01104 Federal Home Loan Bank 07/30/2006 1,000,000.00 1,006,130.00 1,000,000.00 4.000 3.946 4.001 1,095 04/30/2012 3133XRVA5 01109 Federal Home Loan Bank 07/30/2006 1,000,000.00 1,040,310.00 1,000,000.00 4.220 4.162 4.220 1,166 07/30/2012 3133XRWE6 01110 Federal Home Loan Bank 06/12/2006 1,000,000.00 1,025,310.00 1,000,000.00 4.125 4.066 4.125 633 06/12/2011 3133XRXX3 01116 Federal Home Loan Bank 06/20/2006 1,000,000.00 1,036,130.00 1,000,000.00 4.070 4.014 4.070 1,207 06/20/2012 3133XRYN4 01116 Federal Home Loan Bank 06/20/2006 1,000,000.00 1,006,130.00 1,000,000.00 3.375 3.329 3.375 476 06/20/2010 3133XRZN3 01119 Federal Home Loan Bank 06/27/2006 1,000,000.00 1,010,630.00 999,750.00 4.000 3.953 4.006 1,032 02/27/2012 3133XS2J6 01120 Federal Home Loan Bank 06/27/2006 1,000,000.00 1,006,130.00 1,000,000.00 3.375 3.329 3.375 463 06/27/2010 3133XS3A4 01121 Federal Home Loan Bank 06/26/2006 1,000,000.00 1,009,360.00 1,000,000.00 3.625 3.559 3.609 666 02/26/2011 3126X7TY0 01095 Federal Home Loan Mtg Corp 06/04/2006 2,000,000.00 2,005,960.00 2,000,000.00 4.000 3.945 4.000 1,130 06/04/2012 3136F9CB7 01066 Federal National Mtg Assn 03/11/2006 2,000,000.00 2,123,760.00 2,000,000.00 4.000 3.945 4.000 1,410 03/11/2013 Portfollo TEME CID Run Date_ 05/29/2009 -11 10 PM (PRF_PM2) Sym Rept 6 41 202a City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2009 Page 5 Average Purchase Stated YTM YTM Daysto Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Federal Agency Callable Securities 3136F9DP5 01090 Federal National Mtg Assn 03/27/2006 1,000,000.00 1,062,610.00 1,000,000.00 4.000 3.945 4.000 1,426 03/27/2013 3136F9UF6 01097 Federal National Mtg Assn 06/24/2006 1,000,000.00 1,004,360.00 1,000,000.00 3.600 3.551 3.600 602 12/24/2010 3136F9UP6 01096 Federal National Mtg Assn 06/24/2006 1,000,000.00 1,005,000.00 997,167.50 4.000 4.044 4.101 764 06/24/2011 3136F9WV1 01100 Federal National Mtg Assn 07/02/2006 1,000,000.00 1,005,630.00 1,000,000.00 4.000 3.945 4.000 427 07/02/2010 3136F9YW7 01106 Federal National Mtg Assn 06/05/2006 1,000,000.00 1,006,440.00 1,000,000.00 4.000 3.945 4.000 626 06/05/2011 Subtotal and Average 40,763,604.17 38,000,000.00 38,617,300.00 37,996,937.50 4.019 4.074 1,005 Federal Agency Bullet Securities 31331 XMQ2 01059 31331YG46 01092 31331Y3P3 01105 31331Y3N6 01111 3133XRRU6 01101 3133XSWM6 01124 1043460065 01-2 RESA3 104346016-4 01-2 RESB3 1043460005 01-2 SPTAX3 94669906-4 03-1 RESA4 946699163 03-1 RES B3 946699005 03-1 SPTAX2 7935930165 03-2 LOC 3 744727006-4 033 RES4 744727000-5 033 SP TX5 94666000-2 03-4 RED2 94666006-3 03-4 RES3 7667760063 03-6 RES3 766776000-4 03-6 SP TX4 Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Farm Credit Bank Federal Home Loan Bank Federal Home Loan Bank Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Subtotal and Average 14,816,705.33 01/26/2007 1,000,000.00 1,043,130.00 1,000,000.00 5.000 4.934 5.002 390 05/26/2010 04/21/2006 2,000,000.00 2,046,660.00 1,993,700.00 2.630 2.703 2.740 720 04/21/2011 07/15/2006 1,000,000.00 1,044,690.00 996,140.00 3.500 3.514 3.563 665 10/03/2011 07/30/2006 1,000,000.00 1,044,690.00 999,000.00 3.625 3.610 3.661 605 07/15/2011 07/03/2006 1,000,000.00 1,046,250.00 996,570.00 3.625 3.626 3.676 791 07/01/2011 01/23/2009 1,000,000.00 1,010,310.00 1,000,000.00 2.100 2.071 2.100 997 01/23/2012 03/03/2009 441,000.00 440,735.40 439,760.51 0.560 1.107 1.122 122 06/31/2009 03/03/2009 203,000.00 202,676.20 202,436.65 0.560 1.107 1.122 122 06/31/2009 03/03/2009 162,000.00 161,902.60 161,552.02 0.560 1.107 1.122 122 06/31/2009 03/03/2009 666,000.00 665,460.40 663,605.27 0.560 1.107 1.122 122 06/31/2009 03/03/2009 223,100.00 222,966.14 222,463.07 0.560 1.107 1.122 122 06/31/2009 03/03/2009 231,000.00 230,661.40 230,361.22 0.560 1.107 1.122 122 06/31/2009 03/03/2009 2,641,000.00 2,639,295.40 2,633,143.65 0.560 1.107 1.122 122 06/31/2009 03/03/2009 2,176,000.00 2,176,693.20 2,171,977.22 0.560 1.107 1.122 122 06/31/2009 03/03/2009 220,000.00 219,666.00 219,391.64 0.560 1.107 1.122 122 06/31/2009 03/03/2009 21,400.00 21,367.16 21,340.62 0.560 1.107 1.122 122 06/31/2009 03/03/2009 96,000.00 95,942.40 95,734.53 0.560 1.107 1.122 122 06/31/2009 03/03/2009 336,000.00 337,797.20 337,065.34 0.560 1.107 1.122 122 06/31/2009 03/03/2009 26,500.00 26,462.90 26,421.19 0.560 1.107 1.122 122 06/31/2009 14,849,000.00 15,080,240.60 14,816,705.33 2.146 2.176 422 Investment Contracts 95453516-1 66-12 GEN IM IXIS Funding Corp 95453516-1 66-12 RES 2 IXIS Funding Corp Subtotal and Average Run Date_ 05/29/2009 -11 10 07/24/1996 500,000.00 500,000.00 500,000.00 5.430 5.509 5.565 3,045 09/01/2017 07/24/1996 1,531,466.76 1,531,466.76 1,531,466.76 5.430 5.509 5.565 3,045 09/01/2017 2,031,468.76 2,031,468.76 2,031,468.76 2,031,468.76 5.509 5.585 3,045 Portfollo TEME CID PM (PRF_PM2) Sy.Rept 6 41 202a City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2009 Page 6 Average Purchase Stated YTM VTM Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Total and Average 223,911,397.70 210,152,105.49 211,081,436.93 210,116,748.32 2.498 2.533 244 Run Date_ 05/29/2009 -11 10 Portfollo TEME CP PM (PRF_PM2) Sy.Rept 6 41 202a City of Temecula, California Portfolio Management Portfolio Details - Cash April 30, 2009 Page 7 Average Purchase Stated YTM YTM Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Retention Escrow Account SYSAAA#1202 AAA#1202 COMMUNITY BANK 06/29/2006 613,703.53 613,703.53 613,703.53 0.000 0.000 1 4110170261 EDGEDEV TORRY PINES BANK 11/14/2006 226,746.57 226,746.57 226,746.57 0.000 0.000 1 23303600 PCL CONST Wells Fargo Bank 01/29/2009 407,775.55 407,775.55 407,775.55 0.000 0.000 1 Passbook/Checking Accounts SYSPetty Cash Petty Cash City of Temecula 07/01/2006 2,610.00 2,610.00 2,610.00 0.000 0.000 1 SYSFIex Ck Acct Flex Ck Acct Union Bank of California 07/01/2006 14,046.24 14,046.24 14,046.24 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 07/01/2006 6,566,961.93 6,566,961.93 6,566,961.93 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2006 20,355.06 20,355.06 20,355.06 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 223,911,397.70 220,028,508.39 220,957,839.83 219,993,151.22 2.498 2.533 244 Run Date_ 05/29/2009 -11 10 Portfollo TEME CID PM (PRF_PM2) Sy.Rept 6 41 202a Cash and Investments Report CITY OF TEMECULA Through April 2009 Fund Total 001 GENERAL FUND $ 45,798,507.10 100 STATE GAS TAX FUND 135.41 101 STATE TRANSPORTATION FUND 216,865.93 120 DEVELOPMENT IMPACT FUND 5,659,036.13 140 COMMUNITY DEV BLOCK GRANT 169,580.57 150 AB 2766 FUND 534,235.43 165 RDA AFFORDABLE HOUSING 20% SET ASIDE 10,594,726.22 170 MEASURE A FUND 8,874,537.93 190 TEMECULA COMMUNITY SERVICES DISTRICT 2,386.08 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 258.11 193 TCSD SERVICE LEVEL"C" LANDSCAPE/SLOPE 304,082.81 194 TCSD SERVICE LEVEL "D" 43,423.37 195 TCSD SERVICE LEVEL "R" STREET/ROAD 38,882.94 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 181,674.91 197 TEMECULA LIBRARY FUND 2,407,418.99 210 CAPITAL IMPROVEMENT PROJECT FUND 36,389,813.40 272 CFD 01-2 HARVESTON A&B IMPROVEMENT 257,163.16 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 5,362,500.39 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 4,733,683.16 276 CFD 03-6 HARVESTON 2 IMPROVEMENT FUND 515,286.34 277 CFD-RORIPAUGH 45,374,787.60 280 REDEVELOPMENT AGENCY - CIP PROJECT 13,523,228.91 300 INSURANCE FUND 1,386,295.86 310 VEHICLES FUND 836,032.75 320 INFORMATION SYSTEMS 842,334.83 330 SUPPORT SERVICES 342,638.21 340 FACILITIES 158,575.91 370 CITY 2008 COP'S DEBT SERVICE 831,479.47 380 RDA DEBT SERVICE FUND 18,147,358.37 390 TCSD 2001 COP'S DEBT SERVICE 15,446.27 460 CFD 88-12 DEBT SERVICE FUND 4,103,100.16 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 940,485.68 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,500,931.28 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 136,701.07 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 2,880,003.70 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 422,578.06 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 7,344,282.74 700 CERBT CALIFORNIA EE RETIREE-GASB45 2,237,424.64 Total $ 223,107, 883.89 Less: *CERBT CALIFORNIA EE RETIREE-GASB45 (2,150,044.06) Grand Total: $ 220,957,839.83 These investments are in an irrevocable trust with CalPers and are only available to finance retiree health care. These monies are not available for general City operations/capital projects. Since they are not available for general expenditure, they will be excluded from the monthly Treasurer's Report so as not to overstate the City's investments. ITEM NO. 6 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Herman D. Parker, Director of Community Services DATE: June 09, 2009 SUBJECT: Voter Approved Measure C Annual Special Tax Levy PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2009-2010 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS BACKGROUND: Beginning Fiscal Year 1997-1998, the Community Services, Parks and Recreation and Arterial Street Lights Rates and Charges previously levied by the Temecula Community Services District (TCSD) were replaced by the City of Temecula's Parks/Lighting Services Special Tax approved by the voters as Measure C on March 4, 1997. The purpose of the Parks/Lighting Services Special Tax is to provide for the ongoing operations, maintenance and servicing of the City's public parks, recreational facilities; recreational and human services programs; landscaped median maintenance costs; and energy costs for arterial street lighting and traffic signals. The Parks/Street Lighting Services Special Tax is levied in the same manner, at the same time as the TCSD Rates and Charges, and collected on the annual property tax bill for Fiscal Year 2009- 2010. The maximum annual tax has been established at $74.44 per single-family residential dwelling unit, $55.84 per multi-family residential dwelling unit, $148.88 peracre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non-residential improved property, $148.88 per acre of golf course property and $37.22 per acre for agricultural uses. For Fiscal Year 2009-2010, the total proposed operating budget for parks; recreational and human services programs; recreational facilities; landscaped medians; arterial street lighting and traffic signal services is $10,900,981. As per the budget the anticipated revenue based on the assessed rate from all taxable parcels within the City for Fiscal Year 2009-2010 is $3,731,711. The difference in operating costs over levy revenue is offset by recreational revenues, user fees and REST Program contributions. Pursuant to City Ordinance 96-21, the City Council is also empowered to establish the amount of the tax levy each fiscal year. As a result, it is recommended that the amounts to be levied for Fiscal Year 2009-2010 shall be the maximum tax rate approved by voters within the following categories: $ 74.44 per single family residential dwelling unit $ 55.84 per multi-family residential dwelling unit $ 148.88 per acre of vacant property in a residential zone $ 297.76 per acre of vacant property in a non-residential zone $ 446.64 per acre of non residential improved property $ 148.88 per acre of golf course property $ 37.22 per acre of agricultural property This will be the thirteenth (13th) consecutive year that the Revenue Excess Sharing in Temecula (REST) program has contributed to the funding of the parks, programs, facilities and services provided by the TCSD. FISCAL IMPACT: The Special Tax levyat the proposed rates will generate $3,731,711. The remaining funds necessaryto complete the Park/Lighting Services budget will be derived from recreational revenue, user fees, and REST contributions. ATTACHMENTS: 1. Resolution to Levy the Parks/Lighting Special Tax RESOLUTION NO. 2009- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2009-2010 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Pursuant to the authority of Article XI, Section 7 of the California Constitution, Government Code Section 37100.5, and other applicable law, the City Council adopted, and the voters of the City of Temecula approved, Ordinance No. 96- 21, levying and assessing a special tax on each parcel of property in the City of Temecula for each fiscal year, commencing with fiscal year 1997-1998. Section 2. The maximum amount of said special tax for each fiscal year as established by Ordinance No. 96-21 is $74.44 per single-family residential dwelling unit, $55.84 per multi-family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non-residential improved property, $148.88 per acre of golf course property and $37.22 per acre for agricultural uses. Section 3. The City of Temecula has experienced a large amount of mixed use (both residential and commercial) development primarily within the Temecula Old Town area. As a result, all mixed use development assessment for the Special Tax will be calculated using the number and type of dwelling units and the per acre charge for non-residential improved property. Section 4. Pursuant to Ordinance No. 96-21 the City Council is empowered to establish the amount of the special tax levy annually each fiscal year, in amounts not to exceed the maximum amounts specified in Section 2 of this Resolution, as is required to provide an adequate level of service in accordance with the purposes set forth in the Ordinance. Section 5. The City Council hereby determines that the maximum rates will be required in order to provide an adequate level of service in accordance with the purposes set forth in Ordinance No. 96-21, and hereby establishes the following amounts to be levied as a special tax for Fiscal Year 2009-2010, which amounts are the maximum amounts established by Ordinance No. 96-21 and approved by voters: $ 74.44 per single-family residential dwelling unit $ 55.84 per multi-family residential dwelling unit $148.88 per acre of vacant property in a residential zone $297.76 per acre of vacant property in a non-residential zone $446.64 per acre of non-residential improved property $148.88 per acre of golf course property $ 37.22 per acre of agricultural property Section 6. The special tax shall be collected in the same manner, on the same dates, and shall be subject to the same penalties and interest as other charges and taxes fixed and collected by the County of Riverside on behalf of the City of Temecula. Said special tax, together with all penalties and interest thereon, shall constitute a lien upon the parcel upon which it is levied until it has been paid, and said special tax, together with all penalties and interest thereon, shall until paid, constitute a personal obligation of the City of Temecula by the persons who own the parcel on the date the tax is due. All laws applicable to the levy, collection and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to the special tax, except for California Revenue and Taxation Code Section 4831. Section 7. The revenue raised by the special tax shall be placed in a special fund to be used only for the purposes of financing recreational and human services programs and the operation; maintenance and servicing of public parks, recreational facilities; median landscaping; arterial street lights and traffic signals throughout the City of Temecula and administrative expenses incurred by the City in connection therewith. Section 8. The special tax shall not be imposed upon a federal or state governmental agency or another local governmental agency or upon any parcel of property that is exempt from the special tax imposed by this ordinance pursuant to any provision of the Constitution or any paramount law. Section 9. The City Clerk is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2009, the property tax roll with the special tax enumerated for each parcel not exempt therefrom; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such special tax as shown on that roll and to perform any and all duties necessary therefore. Section 10. If a property owner subject to the special tax challenges or questions the levy of the special tax against such property owners' property, such property owner must appeal the levy by filing an appeal with the City Clerk before 5:00 p.m. on December 1, 2009, pursuant to procedures established by the City. Section 11. If a property owner subject to the special tax believes that payment of the special tax for fiscal year 2009-2010 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the City Clerk before 5:00 p.m. on December 1, 2009, pursuant to the procedures established by the City, in order to be considered under the hardship appeal program. Section 12. If any provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or applications, and to this end the provision of this Resolution are declared to be serverable. The City Council does hereby declare that it would have adopted this Resolution and each section, subsection, sentence, clause, phrases, parts or portions hereof are declared invalid or unconstitutional. Section 13. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk ITEM NO. 7 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Herman D. Parker, Director of Community Services DATE: June 9, 2009 SUBJECT: Resolution Adopting FY 2009-2010 Solid Waste Rates PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE RATES FOR FISCAL YEAR 2009-2010 BACKGROUND: Pursuant to the existing solid waste franchise agreement with CR&R, Incorporated, the rates charged for refuse collection and recycling for residential and commercial services in the City of Temecula are subject to annual review and modification. The franchise agreement provides for adjustments based upon changes in the Consumer Price Index (CPI), #2 Diesel Fuel Index,(both provided by the U.S. Department of Labor) and changes to the Riverside County landfill tip fees. The annual average CPI increase as reported by the U.S. Department of Labor Bureau of Labor Statistics-Los Angeles-Riverside-Orange Cos. for All Urban Consumers is 3.53%. In calendar year 2008 the #2 Diesel Fuel Index increased by 38.13%. The County of Riverside Waste Management Department has increased their tip fee for FY 2009-2010 at their landfills by. 1 The solid waste commercial rates for fiscal year 2009-2010 reflect an approximate 4.3% overall increase from FY 2008-2009. The attached Exhibit "D" reflects the new rates for solid waste collection for all collection services to become effective July 1, 2009. FISCAL IMPACT: No additional costs will be borne by the City of Temecula since these services are paid for directly by the customers receiving the services. ATTACHMENTS: Resolution Revised Exhibit "D" Consumer Price Index - U.S. Department of Labor #2 Diesel Fuel Data - U.S. Department of Labor RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE SOLID WASTE RATES FOR FISCAL YEAR 2009-2010 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City of Temecula (the "City") and C R & R Incorporated (The "Grantee") entered into an exclusive agreement on May 28, 1991 for the collection, transportation, recycling, composting, and disposal of solid waste and construction debris and for providing temporary bin/roll off services in the City. A. The franchise agreement provides for periodic rate adjustments based on certain predefined criteria, specifically the annual average change in Consumer Price Index ("CPI"), percent change to #2 Diesel Fuel Index and the Riverside County landfill tipping fee adjustments. B. The franchise agreement further provides a formula to calculate the fee adjustments to be made to the agreement on an annual basis using the following facto rs: a. The CPI adjustment of 3.53% will be used for Fiscal Year 2009-2010 rates. b. The #2 Diesel Fuel Index adjustment of 38.13% will be used for Fiscal Year 2009-2010 rates. c. The County of Riverside Waste Management Department landfill tip fee adjustment of .1 % will be used for Fiscal Year 2009-2010 rates. C. The franchise agreement provides that the solid waste fee adjustments are to be adopted by the City Council by Resolution. Section 2. That the City of Temecula approves the solid waste fee adjustments as shown in Exhibit "D" for fiscal year 2009-2010. Section 3. The City Clerk shall certify to the passage and adoption of the Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk EXHIBIT "D" Schedule of Rates (effective July 1, 2009) 1 Mechanized single family detached residential collection, recycling, composting, transfer, and disposal grantee billing Monthly Rate: $ 18.73 2 Mechanized single family detached residential collection, recycling, composting, transfer, and disposal parcel charge Monthly Rate: $ 18.73 3 Mechanized single family detached residential additional refuse, and composting container grantee billing Monthly Rate: $ 8.00 4 Single family detached residential additional bulky item pick up - grantee billing Pick Up Rate: $ 9.51 5 Commercial. industrial, and multi-family residential refuse monthly bin rates ( one 2 cubic yard bin) with the following pick ups per week: 1 x week $ 88.51 2 x week $ 177.00 3 x week $ 265.49 4 x week $ 353.98 5 x week $ 442.47 6 x week $ 530.96 7 x week $ 619.46 Compacted 2 Cubic Yard monthly rate: 2.5 x monthly rate 6 Commercial, industrial, and multi-family residential refuse monthly bin rates (one 3 cubic yard bin ) with the following pick ups per week: Compacted 3 Cubic Yard monthly: 1 x week $ 101.92 2 x week $ 203.84 3 x week $ 305.74 4 x week $ 407.64 5 x week $ 509.55 6 x week $ 611.45 7 x week $ 713.37 2.5 x monthly rate 7 Commercial, industrial, and multi-family residential reeveline monthly bin rates ( one 3 cubic yard bin ) with the following pick ups per week: 1 x week $ 45.01 2 x week $ 90.04 3 x week $ 135.05 4 x week $ 180.05 5 x week $ 225.09 EXHIBIT "D" Schedule of Rates (effective July 1, 2009) 6 x week $ 270.10 7 x week $ 315.11 8 Commercial, industrial, and multi-family residential refuse monthly bin rates( one 4 cubic yard bin) with the following pick ups per week: 1 x week $ 115.39 2 x week $ 230.75 3 x week $ 346.12 4 x week $ 461.49 5 x week $ 576.86 6 x week $ 692.22 7 x week $ 807.59 Compacted 4 Cubic Yard monthly rate: 2.5 x monthly rate 9 Commercial, industrial, and multi-family residential recyclin¢ monthly bin rates ( one 4 c ubic yard bin) with the following pick ups per week: 1 x week $ 59.61 2 x week $ 119.23 3 x week $ 178.84 4 x week $ 238.45 5 x week $ 298.06 6 x week $ 357.68 7 x week $ 417.28 10 Temporary 3 cubic yard bin rate: $ 89.51 11 Extra Temporary or Regular Service pick up: $ 47.74 per pick up (Includes all bin sizes 2, 3 and 4 yards) 12 Redeliver and reinstatement rate: $ 37.31 per occurrence 13 Roll-off Delivery Fee: $ 67.77 per bin 14 Roll-off disposal rate: $ 210.54 MRF/landfill fee 15 Roll-off recycling rate: $ 210.54 plus market value 16 Roll-off compactor rate: $ 293.14 MRF/landfill fee 17 Roll-off recycling compactor rate: $ 293.14 plus market value 18 Scheduled Extra Green Waste pick up (up to 1 0 bags): $ 10.00 per pick up EXHIBIT "D" Schedule of Rates (effective July 1, 2009) 19 Non-Scheduled Extra Green Waste pickup (up to 10 bags): 20 E-Waste Pick up: 21 "Hard to service" vehicle usage rate: 22 "Hard to service" bin moving rate: 23 Special bin lids (locking/CBL) rate: 24 Deodorizing / replacing bin rate: 25.00 no charge no charge no charge no charge no charge Bureau of Labor Statistics Data Page 1 of 1 www.bis.pov Search: All 51.S.9ov A for: '~esaargl,oni A BUREAU OF LABOR STATISTICS Home Subject Areas Databases & Tables Publications Economic Releases A-i NMex Databases, Tables & Calculators by Subject FON 912E;8fl Change Output Options: From: 2006#9 To: 2008 ❑include graphs NEWT Data extracted on: May 5, 2009 (6:15:09 PM) Consumer Price Index - All Urban Consumers Series Id: CUUM421SAO Not Seasonally Adjusted Area: Los Angeles-Riverside-Orange County, CA Item: All items ease Period: 1982-80=100 Year. Annual 2008 225.0081 112 Months Percent Change series Id: CUUM421SAO Not Seasonally Adjusted Area: Los Angeles-Riverside-Orange County, CA Item: All items esee Period: 1982-89=100 More Formatting Orrin nsalklo Year Annual 20083.5 Quick Links Tools Calculators Help Info D At a Glance Tables O. Inflation 0 Help & Tutorials D What's New 0 Economic News Releases 0 Location Quotient 0 A to Z Index 0 Careers @ BLS 0 Databases & Tables O. Injury And Illness 0 FAQs 0 Find It! DOL a Maps 0 Glossary 0 Join our Mailing Lists 0 About BLS 0 Privacy & Security 0 Contact Us 0 Linking & Copyright Information Frequently Asked Questions I Freedom of Informatlpn Act I Customer Survey bis.q. rc US. Bureau of labor Statistics 2 Massachusetts Avenue. He Washington, DC 20212-0001 w .bls.gov I Telephone: (202) 691-52001 Do you have a Data question? Newsroom I Tutorials I RHeaon Calendar R11 http://data.bls.gov/PDQ/serviet/SurveyOutputServiet 05/05/2009 Bureau of Labor Statistics Data awww.bis.gov Search: All SLS.gov BUREAU OF LABOR STATISTICS Home Subject Areas Databases & Tables Publications Economic Releases 690 for: Page 1 of 1 ul:g9arnzaxr. Newsroom I Tutorials I Release Calendar 2 I About IRS Databases, Tables & Calculators by Subject FONT SIZE: Change Output Options: won,: 2008' To: 2008$ ( ❑include graphs Nam More Formatting O n Lion y Data extracted on: May 5, 2009 (6:21:59 PM) Producer Price Index-Commodities Seasonally Adjusted P: Fuels and related products and No. 2 diesel fuel Date: 198200 2008 325.3(p) P :Preliminary. All intlexes are subject to revision four months after original publication 172 Months Percent Change 1 Series Id: WPUD57303 Not Seasonally Adjusted Group: Fuels and related products and power Item: No. 2 diesel fuel Saes Date: 198200 2008_._ _ 38.1(p) P : Preliminary. All indexes are subject to revision four months after oriomal Oublicatior Quick Links Tools 0 At a Glance Tables 0 Economic News Releases 0 Databases & Tables 0 Maps Calculators Help Info 0 Inflation 0 Help & Tutorials 0. What's New 0 Location Quotient 0 A to Z Index 0 Careers 0 BLS 0 Injury And Illness 0 FAQ, 0 Find It! DOL 0 Glossary 0 Join our Mailing Lists 0 About BLS 0 privacy & Security 0 Contact Us O Linking & Copyright Information Frequently Asked Questions I Freedom of Information Act I Customer survey US. Bureau of Labor Statistics 2 Massa<AUestlS Avenue, NE Washington, DC 20212-0001 www.ble.gov I Telephone: (202) 691-52001 Do you have a Data questloni bls.gov i..l http://data.bls.gov/PDQ/servlet/SurveyOutputServlet 05/05/2009 ITEM NO. 8 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: First Amendment to Contract Agreement for On-Call Traffic Signal Maintenance Services for Fiscal Year 2009-2010 PREPARED BY: Jerry Gonzalez, Associate Engineer - Traffic Daniel A. York, City Engineer RECOMMENDATION: That the City Council: Approve a First Amendment to the Contract Agreement with Republic ITS to perform On-Call Traffic Signal Maintenance Services for an amount not-to-exceed Fifty Thousand Dollars ($50,000.00) and extend the contract term to June 30, 2010. BACKGROUND: At their meeting of July 8, 2008, the City Council approved a contract agreement with Republic ITS in the amount of $50,000.00 to provide emergency and non- emergency after hour and weekend call-out services for traffic signals, highway safety lighting, flashing beacons, and other electronically operated traffic control and warning devices. The contract contains a provision that allows the extension of the contract on a yearly basis by mutual agreement of both parties for up to three years. The cost to perform the on-call traffic signal maintenance services will be invoiced on a monthly basis in accordance with the hourly rate schedule for Labor, Equipment, and Materials shown in Attachment 2, with a not-to-exceed amount of $50,000.00, annually. FISCAL IMPACT: Adequate funds will be available in the Public Works, Traffic Division's Traffic Signal Maintenance Account upon approval of the Fiscal Year2009-2010 operating budget. ATTACHMENTS: 1. Amendment for On-Call Traffic Signal Maintenance Services 2. Letter Proposal with Schedule of Rates and current Consumer Performance Index. FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND REPUBLIC ITS FOR ON-CALL TRAFFIC SIGNAL MAINTENANCE SERVICES BETWEEN THE CITY OF TEMECULA AND REPUBLIC ITS THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Republic ITS ("Contractor") . In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 8, 2008, the City and Contractor entered into that certain Agreement entitled "City of Temecula Agreement for on-call traffic signal maintenance services, in the amount of $50,000.00. b. The parties now desire to extend the term and amend the Agreement as set forth in this Amendment. 2. Section 1. TERM. Section 1., Term, this Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3.a. PAYMENT. Section 3a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for additional one year for a total Agreement amount of One Hundred Thousand Dollars and No Cents ($100,000.00). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONTRACTOR Republic ITS 371 Bel Marin Keys Boulevard, Suite 200 Novato, CA 94949 (415) 884-3000 Attn: James A. Wagner, P.E. Vice President of Engineering BY: NAME: (Signature) TITLE: (Printed Named) BY: NAME: (Signature) TITLE: (Printed Named) 2 TWO SIGNATURES REQUIRED FOR CORPORATIONS ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant / Vendor / Contractor. 3 SCOPE OF SERVICES Republic ITS will provide on-call maintenance services to the City of Temecula. Republic ITS staff will be available to assist the City's traffic signal maintenance staff in emergency situations, after hours, on weekends and at any other time required by the City. Jill Petrie will be the Project Manager serving the City of Temecula. She will be responsible for maintaining communication with the City regarding operation and maintenance of Temecula's traffic signal equipment. Republic ITS has reviewed the City of TemecuWs standard professional services agreement and will execute said agreement if awarded this contract. The following is a list of a few examples of services Republic ITS will be available to provide the City of Temecula: • Repair traffic signal knockdowns • Repair streetlight knockdowns • Perform wire pulls and replace wiring • Perform lamp replacements • Perform cabinet replacements • Upgrade traffic signal equipment Emergency Service Republic ITS will respond to emergency work requests within two (2) hours during regular business hours, non-working hours, weekends and holidays. Emergency repairs shall constitute work made necessary due to traffic signal device malfunction, failure, loss of indication, accident damage, or construction damage. Republic ITS will meet all emergency service requirements as set forth by the City of Temecula. Reports of traffic signal or streetlight problems can be initiated by calling our 24 hour number any time, day or night 1-800-229-6090 Republic ITS will notify the appropriate City staff to verify that an emergency call as been placed. Upon completion of emergency work, Republic ITS will contact the City by telephone and/or email to verify that the emergency work has been completed. Republic ITS will provide temporary emergency replacements of an acceptable type to the City in the event of a knockdown, until permanent repairs can be made. Replacement of equipment will not be made until approval from the City of Temecula is received by Republic ITS. All emergency service calls will be recorded onto the inspection log located in each traffic signal controller cabinet indicating all emergency work performed. Traffic Signal EquiOntm Republic ITS will repair, replace or otherwise render in good working condition defective parts of the traffic signal control equipment with like make and model parts for temporary and permanent replacements, except as individually agreed upon by the City staff. Republic ITS technicians responding to ordinary trouble calls will be equipped with the spare parts needed to return a defective signal to proper operation. We will furnish temporary replacement traffic signal controllers, preemption units, detector amplifiers, conflict monitors, video detection systems, uninterruptible power supplies, etc, as the need arises. Our crews will not make any permanent change the traffic signal timing without direction from City staff. Defective or malfunctioning equipment will be reported to the City and approval will be requested to make any necessary repairs. Republic ITS will notify the City within twenty-four (24) hours, or the next working day whenever traffic signal equipment is replaced/removed/modified. Changes made will be recorded on the maintenance or repair log within the traffic signal controller cabinet. Republic ITS will maintain new traffic signals, safety lights, flashing beacons or street lights installed at the City's request. Record k eeaittu Republic ITS will comply with the City of Temecula's record keeping requirements. Republic will maintain a permanent service record at each intersection. This record will document all ongoing work, operations, hardware malfunctions, repair and configuration work. Service records will reflect the date and nature of all maintenance services performed at each location. A copy of the monthly activities report for each intersection will be supplied to the City along with monthly invoices. Republic ITS Intelligent Transportation Services ' DATE: May 9, 2009 Mr. Jerry Gonzalez / Ms. Anita Pyle City of Temecula 43200 Business Park Drive Temecula Ca. 92589-9033 Proposal for the Extension of the Traffic Signal on Call Services Through the Dates of July 1, 2009 to June 30th 2010 Mr. Gonzales, Traffic Signal Maintenance / Public Works Department At this time we are offering extend our Traffic Signal Extra Ordinary on Call Service Agreement for the term indicated above. The current agreement will expire on June 30th 2009; I have attached a copy of the pricing schedule with our current rates. Please note that there has not been a CPI increase from last year's rates. All emergency work is to be completed on a time & material bases at the prices listed, or by written and accepted proposals. Please feel free to contact me with any questions or concerns. This offer shall expire 60 days from the date hereof and may be withdrawn by us at any time prior thereto with or without notice. This offer supersedes any prior offers, commitment or orders, contains all terms, conditions and warranties and when accepted, constitutes the entire contract between the parties. The resulting contract shall not be modified except by formal written amendment. This offer shall be accepted by delivery of a copy of this offer duly signed by the City of Temecula Representative. Respectfully, Jill Petrie Republic ITS Riverside Office (951) 784-6600 Office (951) 784-6700 Fax (909) 376-5692 Cell jpetrie@republicelectric.com (951) 784-6600 - fax (051) 764-6700 - 2240 Business way, Riverside, Ca. n n m C) c O n 0) N Cn C) p1 cfl CD 0- (D N CD N N O O 00 O N 00 N O O CO o 0 0 n ~ -1 cn n c v C m _ =3 =3 U, m m CD m m CD a CD u M. y w C) M 3 N (D CD l n - CD c, • O O . n c c O 3 CD CD (D 3 N N :3 =3 C) W ffl ffl 49 ffl ffl -r9 -r.9 .9 -69 L~ N - N ~I N -.4 --4 X1 00 Cn C-n Ui P 00 U7 O O m m Cn O O C) C) O C) C) CD O O O O O O O O 69 E9 1W {fl Efl iA fig 1.9 e9 69 Efl 0 0 O O O O O O O O O O O O O O O O 6 6 0 0 O O O O O O O O O O O p W 4.9 b9 69 4.9 -69 X.9 -r.9 Efl 4.9 V N ~I ' v v 00 cn P Cn Cn co cn O 0 ) O) m Cl -0 C~ 0 O p C) CD O 0 0 0 0 0 0 0 CD CD es c w T O 'C N CD Q. 0 F-P N O N tV O O O w N N O O Cl ~ O O n C) O CD O v O Cq o CD N O O w N O_ O STATE OF CALIFORNIA DIVISION OF LABOR STATISTICS & RESEARCH CONSUMER PRICE INDEX CALCULATOR 1 Select an Index u, ,an Anaheim cri - - T 2 Select index type nil Urban Consumers - 3 Select beginning month Beginning i rri~~ a ~ry ~ ~ I Index value 4 Select beginning year 20~& 221.431 5 Select ending month February . Ending Index Value 6 Select ending year 221.439 Based Upon the Index, index type, and the time period you have speclfed, the percent change in the.Consumer Price Index is equ2i to; 0.0% ITEM NO. 9 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: Amendment to Contract Agreement for On-Call Maintenance and Repairs of Closed Circuit Television (CCTV) Cameras and Equipment for Fiscal Year 2009-2010 PREPARED BY: Jerry Gonzalez, Associate Engineer - Traffic Daniel A. York, City Engineer RECOMMENDATION: That the City Council: Approve a First Amendment to the Contract Agreement with Crosstown Electrical & Data, Inc., to perform On-Call Maintenance and Repairs of Closed Circuit Television (CCTV) Cameras and Equipment for an amount not-to-exceed Twenty Thousand Dollars ($20,000.00), and extend the contract term to June 30, 2010. BACKGROUND: In October 2008, the City Manager approved a contract agreement with Crosstown Electrical & Data, Inc. in the amount of $20,000.00 to provide on-call trouble shooting, maintenance and repairs for the CCTV cameras, video switching and control equipment, communication equipment and maintenance and repair of the City's fiber optic cable backbone system. The current contract contains a provision that allows the extension of the contract on a yearly basis, by mutual agreement by both parties, for up to three years. The cost to perform on-call maintenance and repair services will be invoiced on a monthly basis in accordance with the hourly rate schedule for Labor, Equipment, and Materials shown in Attachment 2, with a not-to-exceed amount of $20,000.00, annually. FISCAL IMPACT: Adequate funds will be available in the Public Works, Traffic Division's Other Outside Services Account upon approval of the Fiscal Year 2009-2010 operating budget. ATTACHMENTS: 1. Amendment for On-Call Maintenance and Repairs of Closed Circuit Television Cameras and Equipment 2. Letter Proposal with Schedule of Rates FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND CROSSTOWN ELECTRICAL & DATA FOR ON-CALL MAINTENANCE AND REPAIRS OF CLOSED CIRCUIT TELEVISION CAMERAS AND EQUIPMENT THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Crosstown Electrical & Data ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Agreement entitled "City of Temecula Agreement for On-Call Maintenance and Repairs of Closed Curcuit Television Cameras and Equipment, in the amount of $20,000.00. b. The parties now desire to extend the term and amend the Agreement as set forth in this Amendment. 2. Section 1. TERM. This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Twenty Thousand Dollars and No Cents ($20,000.00) for additional one year for a total Agreement amount of Forty Thousand Dollars and No Cents ($40,000.00). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONTRACTOR Crosstown Electrical & Data, Inc. 5463 Diaz Street Irwindale, CA 91706 (626) 813-6693 Attn: David Heermance BY: (Signature) NAME: (Printed Named) TITLE: BY (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant 1 Vendor I Contractor. 1. Crosstown Electrical & Data, Inc. will provide on-call troubleshooting, maintenance, and repairs to the City of Temecula for closed circuit television, cameras, video switching and control, communications, and fiber optics. 2. Crosstown Electrical & Data, Inc. will adhere to all CAL OSHA safety standards for working in the public right-of-way. 3 CPM-A Electrical Data, Inc. May 14, 2009 Mr. Jerry Gonzales City of Temecula 43200 Business Park Dr Temecula, CA 92590 Dear Mr. Gonzales: Per your request, following is a proposal to provide on-call troubleshooting, repair, splicing, consultation, video switching and control, CCTV Systems, and Communications Systems for the City of Temecula. Eight hours per day (07:00 - 3:30), Five Days per week (M-F) On-Call Service: Troubleshooting, repair, and splicing - $110.00 per man-hour, 3 hour minimum, includes service truck, tools, safety gear, and test equipment. Does not include bucket truck or crane. Second technician on same service truck (when necessary) - $85.00 per man-hour. Crosstown-owned 47' Bucket Truck - $25.00 per hour, 3 hour minimum. Saturdays, Sundays, and Overtime (premium pay) not included. Parts, rental equipment - cost plus 15%. These rates can be used to extend our existing contract for another year or to create a new contract. Please call me if you have any questions concerning this proposal. Siincerelllyy, 6avid -o". 7 dee7,man ce David P. Heermance Regional Director 5463 Diaz St. Irwindale, CA 91706 Phone (626) 513-6693 Fax (626) 813-66604 Quotation Number 8274 ITEM NO. 1 0 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: Authorize Temporary Street Closure of Pauba Road between Margarita Road and Showalter Road for the "July 4th, 2009 Fireworks Show" and Delegate Authority to Issue Special Events/Street Closures Permit to Director of Public Works PREPARED BY: Dan York, City Engineer Steve Charette, Associate Engineer RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF PAUBA ROAD BETWEEN MARGARITA ROAD AND SHOWALTER ROAD FOR THE "JULY 4T" 2009, FIREWORKS SHOW", AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES BACKGROUND: The Annual City-sponsored "July 4th 2009 Fireworks Show" necessitates temporary street closures to protect the participants and facilitate this event. The subject special event requires the closure of a portion of Pauba Road between Margarita Road and Showalter Road and the streets abutting Pauba Road for a period of 11:00 AM until 11:00 PM on July 4, 2009. Residents living within the closure area will be allowed access to their homes. Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing". The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards and procedures for special events on public streets, highways, sidewalks, or public rights-of-way. This resolution set forth processes for staff reviewing applications, denying approval or approving subject to conditions including events requiring changes in normal traffic patterns, and an appeal process to the City Manager. However the resolution did not delegate authority to temporarily close streets for these special events. The subject resolution delegates the authority to approve temporary street closures for the specific event, the Temecula Community Services Department sponsored "July4th2009 Fireworks Show" to the Director of Public Works. All other special events requiring temporary street closures, construction-related closures, etc, shall remain subject to the approval of the City Council subjectto rules and regulations established by the City Council. These rules and regulations shall also be adopted by resolution in accordance with California Vehicular Code Section 21101. FISCAL IMPACT: The costs of police services, and for provision, placement, and retrieval of necessary warning and advisory devices by the Temecula Community Services Department and the City Public Works Maintenance Division are included in budgetary items. ATTACHMENTS: 1. Resolution No. 2009- RESOLUTION NO. 09 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF PAUBA ROAD BETWEEN MARGARITA ROAD AND SHOWALTER ROAD FOR THE "JULY 4T" 2009 FIREWORKS SHOW", AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, The California State Vehicular Code provides for the promulgation of rules and regulations for the temporary closure of public streets by local authorities by Resolution; and WHEREAS, the City Council desires to establish rules and regulations for the temporary closure of public streets in the interest of promoting safety and protection; and WHEREAS, The City of Temecula sponsors the annual "July 4th 2009 Fireworks Show", for which such temporary street closures promote the safety and protection of persons using or proposing to use that street or streets for the special event; and WHEREAS, the City Council desires to facilitate the issuance of permission to temporarily close public streets for this annual ,July 4th 2009 Fireworks Show" on July 4th, 2009; and, NOW, WHEREAS, the City Council desires to authorize the Director of Public Works to approve temporary street closures for annual ,July 4th 2009 Fireworks Show", and to establish the general rule that all other proposed temporary street closures shall be reviewed and approved subject to conditions, or disapproved, by the City Council; and THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula, hereby authorizes the Director of Public Works to permit temporary street closures for the annual "July 4th 2009 Fireworks Show" on July 4, 2009, and affirms the general rule that all other temporary public street closures shall be approved or denied approval by the City Council. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk ITEM NO. 11 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: Authorize Temporary Street Closure of Old Town Front Street between Moreno Road (S) and 1st Street; Main Street from the East Edge of the Children's Museum Driveway to Mercedes Street; Moreno Road; 2nd Street; 3rd Street; 4th Street; 5th Street; 6th Street; and Mercedes Street between Moreno Road and 2nd Street for the "Star Spangled 4th of July Parade" and Delegate Authority to Issue Special Events/Street Closures Permit to the Director of Public Works. PREPARED BY: Dan York, City Engineer Steve Charette, Associate Engineer RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF OLD TOWN FRONT STREET BETWEEN MORENO ROAD (S) AND 1ST STREET; MAIN STREET FROM THE EAST EDGE OF THE CHILDREN'S MUSEUM DRIVEWAY TO MERCEDES STREET; MORENO ROAD; 2ND STREET; 3RD STREET; 4T" STREET; 5T" STREET; 6T" STREET; AND MERCEDES STREET BETWEEN MORENO ROAD AND 2ND STREET FOR THE "STAR SPANGLED 4T" OF JULY PARADE" AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES BACKGROUND: The Annual City-sponsored "Star Spangled 4th of July Parade" necessitates temporary street closures to protect the participants and facilitate this event. The subject special event requires the closure of the entire and portions of, streets in the Old Town area on July 4, 2009 from approximately 5:00 AM until 12:00 PM (Noon). The parade hours are from 10:00 AM to approximately 11:30 AM. However, staging for the parade will begin at 5:00 AM at the Stampede Restaurant parking lot. The police department will determine the exact hours of street closures. Also, no parking will be allowed on these subject streets from 5:00 AM until 12:00 PM. Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessaryfor the safety and protection of persons who are to use that portion of the street during the temporary closing". The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards and procedures for special events on public streets, highways, sidewalks, or public rights-of-way. This resolution set forth processes for staff reviewing applications, denying approval or approving subject to conditions including events requiring changes in normal traffic patterns, and an appeal process to the City Manager. However the resolution did not delegate authority to temporarily close streets for these special events. The subject resolution delegates the authority to approve temporary street closures for the specific event, the Temecula Community Services Department sponsored "Star Spangled 4th of JUly Parade" to the Director of Public Works. All other special events requiring temporary street closures, construction-related closures, etc, shall remain subject to the approval of the City Council subjectto rules and regulations established by the City Council. These rules and regulations shall also be adopted by resolution in accordance with California Vehicular Code Section 21101. FISCAL IMPACT: The costs of police services and for provision, placement, and retrieval of necessary warning and advisory devices by the Temecula Comm unity Services Department and the City Maintenance Division are included in budgetary items. ATTACHMENTS: 1. Resolution No. 2009- 2. Vicinity Map RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING TEMPORARY STREET CLOSURE OF OLD TOWN FRONT STREET BETWEEN MORENO ROAD {S} AND 1ST STREET; MAIN STREET FROM THE EAST EDGE OF THE CHILDREN'S MUSEUM DRIVEWAY TO MERCEDES STREET; MORENO ROAD; 2"D STREET; 3RD STREET; 4TH STREET; 66TH STREET; 6TH STREET; AND MERCEDES STREET BETWEEN MORENO ROAD AND 2"D STREET FOR THE "STAR SPANGLED 4TH OF JULY PARADE" AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ISSUE SPECIAL EVENTS PERMIT INCLUDING STREET CLOSURES THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, The California State Vehicular Code provides for the promulgation of rules and regulations for the temporary closure of public streets by local authorities by Resolution; and WHEREAS, the City Council desires to establish rules and regulations for the temporary closure of public streets in the interest of promoting safety and protection; and WHEREAS, The City of Temecula sponsors the annual "Star Spangled 4th of JUly Parade", for which such temporary street closures promote the safety and protection of persons using or proposing to use that street or streets for the special event; and WHEREAS, the City Council desires to facilitate the issuance of permission to temporarily close public streets for this annual "Star Spangled 4th of July Parade; and, NOW, WHEREAS, the City Council desires to authorize the Director of Public Works to approve temporary street closures for the annual "Star Spangled 4th of July Parade", and to establish the general rule that all other proposed temporary street closures shall be reviewed and approved subject to conditions, or disapproved, by the City Council; and THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula, hereby authorizes the Director of Public Works to permit temporary street closures for the annual "Star Spangled 4th of July Parade" on July 4, 2009, and affirms the general rule that all other temporary public street closures shall be approved or denied approval by the City Council. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk N 9 T g v a 3 n N a. o cn -u rn N ~ d Q. 0 t0 O CD © 0 0T m .0 - w C- G) c P c m En > to N ;mz UL tv ® 0 CD o c(n c N - E Q1 ° ^ Q C = ° :3 o o m o N N CCD ti SIXTH ST O ti O 7 RD 0 y ti O z B® 4 SIXTH ST • t V1 FIFTH ST n FOURTH ST p r n M~( MAIN ST *End O O-W THIRD ST OOj N iSEl 0N . 2 FIRST ST TST *NEW ITEM NO. 12 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: Authorize Temporary Street Closure for the Street Painting Festival in Old Town (Fifth Street between Old Town Front Street and Mercedes Street) PREPARED BY: Dan York, City Engineer Steve Charette, Associate Engineer RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CLOSURE OF A PORTION OF FIFTH STREET FOR THE STREET PAINTING FESTIVAL AND AUTHORIZING THE CITY ENGINEER TO ISSUE A PERMIT FOR THIS SPECIFIC SPECIAL EVENT BACKGROUND: The Annual Street Painting Festival scheduled for June 27th and 28th of this year necessitates the physical closure of Fifth Street between Old Town Front Street and Mercedes Street, and related detouring, as this street portion will serve as the canvas on which artists will paint. The street closure will also serve to accommodate and provide the free movement of pedestrian traffic by minimizing potential vehicular-pedestrian conflicts. Under Vehicular Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing". The City Council adopted Resolution No. 91-96 on September 10, 1991, which provided standards and procedures for special events on public streets, highways, sidewalks, or public right of way. While a process was established for reviews and approvals, no mechanism was provided for delegating authority to temporarily close streets, or portions of streets, for these special events. The recommended resolution delegates the authority to approve temporary street closures for the Street Painting Festival sponsored by the City of Temecula. This authority is limited to and delegated to the City Engineer (or an authorized representative) only. Any other special events requiring temporary street closures, construction related closures, etc., remain subject to the approval of the City Council subject to rules and regulations established by the City Council. These rules and regulations shall also be adopted by resolution in accordance with California Vehicular Code Section 21101. This year's Street Painting Festival requires the closure of a portion of Fifth Street. The limits of the closure for Fifth Street are Old Town Front to Mercedes Street from 6:00 AM on Saturday June 27tH 2009 to 5:00 PM on Sunday June 28t", 2009. This portion of Fifth Street will remain closed through Saturday night. Old Town Front Street shall remain open to through traffic at all times. FISCAL IMPACT: The costs of police and for provision, placement, and retrieval of necessary warning and advisorydevices bythe Temecula Community Services Department and the City Public Works Maintenance Division are included in budgetary items. ATTACHMENTS: 1. Resolution No. 2009- 2. Location Map RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING THE CLOSURE OF A PORTION OF FIFTH STREET FOR THE STREET PAINTING FESTIVAL AND AUTHORIZING THE CITY ENGINEER TO ISSUE A PERMIT FOR THIS SPECIFIC SPECIAL EVENT THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, the California State Vehicular Code provides for the promulgation of rules and regulations for the temporary closure of public streets by local authorities by Resolution; and, WHEREAS, the City Council desires to establish rules and regulations for the temporary closure of public streets in the interest of promoting safety and protection, and, WHEREAS, the City of Temecula desires to authorize the closure of public streets for the Street Painting Festival sponsored by the City of Temecula, for which such temporary street closures promote the safety and protection of persons using or proposing to use those streets for this special event; and, WHEREAS, the City Council desires to facilitate the issuance of permission to temporarily close public streets, specifically Fifth Street between Old Town Front Street and the Mercedes Street for the Street Painting Festival; and, NOW, WHEREAS, the City Council desires to authorize the City Engineer to approve temporary street closures for the Street Painting Festival sponsored by the City of Temecula, and to establish the general rule that all other proposed temporary street closures shall be reviewed and approved subject to conditions, or disapproved, by the City Council; and, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula, hereby authorizes the City Engineer to permit temporary closure of Fifth Street between Old Town Front Street and Mercedes Street for the Street Painting Festival scheduled from 6:00 AM Saturday June 27th, 2009 to 5:00 PM Sunday June 28th, 2009 and establishes the general rule that all other temporary public street closures shall be approved or denied approval by the City Council. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk 1 EVENT SITE o~ ~F F~ STREET PAINTING FESTIVAL LEGEND V/C/N/ T Y MAP 9 STREET CLOSURE BARRICADE ITEM NO. 13 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: Public Works Fiscal Year 2009-2010 Annual Maintenance Contract Amendments PREPARED BY: Rodney Tidwell, Maintenance Supervisor RECOMMENDATION: That the City Council approve the Annual Maintenance Contract Amendments for Fiscal Year 2009-2010. 1. Becker Engineering $200,000.00 2. Del Rio Enterprises $ 50,000.00 3. Imperial Paving Co., Inc. $200,000.00 4. Monteleone Development $200,000.00 5. NPG Corporation $ 50,000.00 6. Pacific Striping, Inc. $100,000.00 7. Rene's Commercial Management $200,000.00 8. Strong's Painting $ 50,000.00 9. West Coast Arborists $200,000.00 BACKGROUND: On June 10, 2008 the City entered into numerous Citywide routine maintenance contracts with various contractors to perform minor maintenance work or emergency call-out work throughout the City, which is beyond the scope of work that can be completed with City resources. The tasks associated with these contracts range in cost from $1,000 to $25,000 and involve miscellaneous repairs/maintenance to roadways, draining areas, sidewalks, city trees, curbs, gutters, storm drains, including excavation and emergency call-out. Amendments to these contracts are now being requested to authorize a one-year extension as permitted per the original agreements. The cost for FY 2009-2010 services for each contractor is listed above. FISCAL IMPACT: Adequate funds will be available the Public Works Department, Maintenance Division Operating Budget, upon approval of the FY2009-2010 operating budget. ATTACHMENTS: Amendments FIRST AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND BECKER ENGINEERING FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Becker Engineering ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). b. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00) for additional services for a total Contract amount of Four Hundred Thousand Dollars and No Cents ($400,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment 'W' to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Becker Engineering P.O. Box 890365 Temecula, CA 92589-0365 Attn: Walter K. Becker, Owner BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 -L C K -L -K ENGINEERING P.O. License # 683396-A Boa 890365 Temecula Ca 92589 General • Engineering • Construction Proposal Contract Owner / Contractor - - - CITY OF TEMECULA -PUBLIC WORKS DEPARTMENT Phone: 951-694-6411 Date: APRIL 20, 2009 Name: RODNEY TIDWELL Legal Job Location. Street: 43200 BUSINESS PARK DR. Street: City: TEMECULA State: CALIFORNIA City: TEMECULA State: CALIFORNIA we prupuse to mrmsn an equipment win perform all labor necessary to complete the following: SEE PAGE 2 This contract does not include any damage or repairs to underground facilities not visible from the surface or otherwise designated by owner / contractor and stated in this agreement Any extra work or delays will result in commet reverting to Time & Material. All of the above work to be completed in a substantial and workmanlike manner according to standard practices for the sum of DOLLARS 1 Terms of Payment: STANDARD CITY PROCEDURES - Any alteration or deviation from the above specifications involving extra cost of materials or labor will only be executed upon written orders for same, and wilt become an extra charge over the sum meliBar ed in this contract. All agreements must be made in writing. It is further understood and agreed that Workmen's Compensation and Public Liability Insurance will be provided,. however, coverage applies only to work actually performed by Becker Engitiftling in aCow4amc6 with terms and conditions Of this contract Certificates of Insurance will be furnished upon request THIS PROPOSAL IS VAUD FOR 30 DAYS FROM THE ABOVE DATE Authorized ACCEPTANCE OF PROPOSAL In the eventofcnstomer fmlmo to pay contract price, customer agrees W pay in addition to said contract ice, reasonable attani Ws fees, and interest for tollection. You are hereby withmized W frrmish all equipment and labor W complete the work meationed in the above proposal fm which. agoea w pay ills amount meptianed in sold proposal and aCtarding Wflit Wons thereof COMPANY: - Authorized Signature:. Date Accepted: Under the Mecl:mWs lien lawlroufmm;a Code of Civil Pmcednze, Section 1181 et wq l any contractor. sub-contractor, - _ kfl t , supplier, or other person Who helps to improve your property bat is not paid for his wools or supplies, has the right meofomeadaimapyinstyourproperty. Thismeansthet,afteraomaheam&yourpropeaty could be sold byamurt officer and the proceeds of the sale used to sais<y the indebtedness. This cau happen even if you ham paid your own. contact" in full, if thesub-connactnr. laborer or supplier remains unpaid. IF CONTACT ACCEPTABLE, PLEASE SIGN AND RETURN TO BECKER CONSTRUCTION SERVICES to ebtace aeTem agawatymuproperty. Tbiame agiatmfterarn beaiiog,yo propertycoubdbesoldbyacourt - officer and the proceeds of the sale used is sadsfp the indebtedness. thiscan happen even ffyou lm epoid yaurown contmcWria fWi,ifitre snhtoniratior.latMrsror suPPliea'[eaWios unpaid.. BECKER ENGINEERING - - - P.0- Box 890365 CA License 4 683396-A Temecula Ca 92589 General • Engineering • Construction Proposal Page 2 JULY 2009 TO JULY 2010 LABOR RATES S.T. O.T. SUPERINTENDENT WITH 1 TON TRUCK $ 76.25 $ 114.85 FOREMAN WITH 1 TON TRUCK $ 71.50 $ 104.00 GENERAL LABORER $ 5925 $ 84.75 NOTE: THESE LABOR RATES REFLECT LATEST RISES IN P.W. SCALE. BARE EQUIPMENT 140 EXCAVATOR $ 97.15 PER HOUR 545 EXCAVATOR $ 82.84 PER HOUR 331 BOBCAT EXCAVATOR $ 7230 PER HOUR KX91 KUBOTA EXCAVATOR $ 72.30 PER HOUR 450 DOZER $ 72.30 PER HOUR SKIPLOADER $ 54.30 PER HOUR 310 BACKHOE $ 72.30 PER HOUR 2040 MUSTANG $ 57.60 PER HOUR 2040 MUSTANG W1 BREAKER $ 90.00 PER HOUR 2086 MUSTANG $ 72.30 PER HOUR 2086 MUSTANG W1 BREAKER $101.05 PER HOUR BOBTAB, DUMP $ 72.30 PER HOUR 1 TO 3 TON ROLLER $ 37.80 PER HOUR 3 TO 5 TON ROLLER $ 5430 PER HOUR VIBRATORY PLATE $ 30.80 PER HOUR WACKER TAMP $ 30.80 PER HOUR WATER TRUCK $ 77.35 PER HOUR D4 DOZER $173.00 PER HOUR D-5 DOZER $185.85 PER HOUR D-6 DOZER $227.00 PER HOUR D-8 DOZER $261.50 PER HOUR 12 GBLADE $272.50 PER HOUR 14 G BLADE $311.50 PER HOUR WEEPER ATTAC S HMENT $ 37.80 PER HOUR AREA MOVE INS $120.00 ALL MATERIALS AND RATES AT A.P.W. STANDARDS BOOK RATES Under the hiechaoic§ Iien law p laborer, suPPLR. or other person to enforce aclaim 8991wst9mupo officer and the proceeds of the sa contreetnr in fit%ifthe sub-conb da Code of CM Procedure. Section 1181 et seal anv conto to paid Year awn FIRST AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND DEL RIO ENTERPRISE FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and DEL RIO ENTERPRISE ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Fifty Thousand Dollars and No Cents ($50,000.00). b. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Fifty Thousand Dollars and No Cents ($50,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for additional services for a total Contract amount of One Hundred Thousand Dollars and No Cents ($100,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Del Rio Enterprise 42181 Avenida Alvarado Temecula, CA 92590 Attn: Mike Mullins, Owner BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 Scope of Work Rough Grading Fine Grading Excavation Demolition Saw-cut Import & Export Erosion Control Rip-Rap Flood Repair Flood Control Corrugated Metal Pipe Installation Underground Storm Drain Corrugated Metal Pipe Retailer Asphalt Paving Concrete Paving Curb & Gutter Ribbon Gutter Spandrel & Cross Gutter Drive Approach V-Ditch Grinding & Overlay Medians Sidewalk AC Berm Remove & Repair Concrete TIM & EQUIPMENT RATES As of April 01, 2009 Title Hourly Overtime Double time Ni ght Time Operator 55.00 82.50 110.00 135 00 Labor 55.00 82.50 110.00 . 135 00 Foreman 61.00 91.50 122.00 . 147 00 J.D. Skip loader 4X4 w/ Gannon 110.00 165.00 220.00 . 245 00 J.D. Skip loader W/ spreader bar 115.00 172.50 230.00 . 255 00 Cat 426 Backhoe " 110.00 165.00 220.00 . 245 00 18 compactor wheel 25.00 37.50 50.00 . 75 00 140G Blade 135.00 202.50 270.00 . 295 00 Laser per day 140.00 210.00 280.00 . 305 00 Field Laser per day 55.00 82.50 110.00 . 135 00 Cat 246 Skid Steer w/ bucket 103.00 154.50 206.00 . 231 00 Cat 246 Skid Steer w/ breaker 108.00 162.00 216.00 . 241 00 Cat 246 Skid Steer w/ sweeper 108.00 162.00 216.00 . 241 00 966 Loader w/ smooth bucket 115.00 172.50 230.00 . 255 00 980 Loader w/ teeth 135.00 202.50 270.00 . 295 00 Rock Bucket 15.00 22.50 30.00 . 55 00 Smooth edge attachment for 980 15.00 22.50 30.00 . 55 00 Cat 613 Scraper 125.00 187.50 250.00 . 275.00 Low Bed 103.00 154.50 206.00 231 00 10 Wheel dump truck 10 Cy 85.00 127.50 170.00 . 195 00 Bobtail dump truck 6 CY 75.00 112.50 150.00 . 175 00 2,500 gal. Water Truck 75.00 112.50 150.00 . 175 00 4,000 gal. Water Truck 85.00 127.50 170.00 . 195 00 Wacker daily 65.00 97.50 130.00 . 155 00 Vibraplate daily 65.00 97.50 130.00 . 155 00 Demo saw daily 80.00 120.00 160.00 . 185 00 Saw & Truck 135.00 202.50 270.00 . 295 00 3/5 Ton Roller 105.00 157.50 210.00 . 235 00 8/10 Ton Roller 115.00 172.50 230.00 . 255 00 Ford LN 7,000 20' flatbed 75.00 112.50 150.00 . 175 00 Tool Truck 85.00 127.50 170.00 . 195 00 Form Truck 155.00 232.50 310.00 . 335 00 Water Meter 50.00 75.00 100.00 . 125 00 Water Cost 2,500 gal. 13.00 19.50 26.00 . 51 00 Water Cost 4,000 gal. 20.00 30.00 40.00 . 65 00 Dump Trailer 35.00 52.50 70.00 . 95 00 2050 Mustang Skid Steer 105.00 157.50 210.00 . 235 00 U35 Zero TO Kubota Excavator 115.00 172.50 230.00 . 255.00 All time & materials are to be billed at invoice price plus 20% overhead and profit. Corrugated Metal Pipe Price List As of Apra] 2009 Size Metric 16 Gage 14 Gage 12 Gage Bands Galy. A.C Galy. A.C. Galv. A.C. Galy. A.C. 12" 300mm 11.24 16.29 14.26 20.66 19.70 26.89 23.27 27.91 15" 375mm 14.18 20.54 17.45 25.32 24.63 33.63 25.56 30.68 18" 450mm 16.59 24.06 20.98 28.97 28.70 37.32 28.04 33.64 21" 19.31 28.00 24.19 33.41 29.66 24" 600mm 22.36 32.41 27.71 37.27 38.62 50.21 32.48 38.97 30" 750mm 27.80 40.32 34.43 47.55 49.74 64.66 37.69 44.88 36" 900mm 32.78 47.52 44.76 61.82 53.64 69.74 42.34 50.81 42" 1050mm 37.73 54.74 50.43 69.65 67.10 87.22 47.46 56.95 48" 1200mm 44.38 64.35 56.47 77.97 76.45 99.38 52.41 62.87 All items in bold are stock items, all other items are special order items (lead time may take up to 10 business days). SECOND AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND IMPERIAL PAVING CO. FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Imperial Paving Co. ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). b. On October 28, 2008 the contract was extended to increase the payment amount by Two Hundred Thousand Dollars and No Cents ($200,000.00). C. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The Second Amendment amount shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00) for additional services for a total Contract amount of Six Hundred Thousand Dollars and No Cents ($600,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Imperial Paving, Inc. 10715 Bloomfield Avenue Santa Fe Springs, CA 90670 Attn: Chris Melodia, Vice President BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 Re: Time & Material Price Sheet LABOR BREAKDOWN All Labor Overtime - 1 % Times (After 8 Hours/ Saturdays) Double Time - 2 Times (Sunday / Holidays) EQUIPMENT BREAKDOWN - (DOES NOT INCLUDE LABOR) Flatbed Truck with Compressor Mount Bob Tail Truck 9 - 11 Yards Concrete Flatbed Truck Dump Truck & Pup Trailer Air Compressor Water Truck Flatbed Truck with 3 - 5 Tons Roller Combo (Minimum) Dump Truck with Skiploader & Trailer Combo 10 - 12 Ton Roller including Trailer 3 - 5 Ton Roller Including Trailer Berm Machine Minimum Charge Bobcat with Bucket Bobcat with Grinder Arrow Board with Truck STANDARD SET - (COMMON REPAIR CREW) Four Man Crew Skiploader Dump Truck 3 - 5 Ton Roller Flatbed with Compressor & Tools Less than 8 Hours - ( 4 Hour Minimum ) MATERIALS Asphalt Asphalt Plant Opening on Saturdays Base Rock Class II Tack Material Concrete Concrete after 4 Yards 55.00 Per Hour 82.50 Per Hour 110.00 Per Hour $ 325.00 Per Day $ 315.00 Per Day $ 300.00 Per Day $ 390.00 Per Day $ 150.00 Per Day $ 275.00 Per Day $ 505.00 Per Day $ 505.00 Per Day $ 250.00 Per Day $ 245.00 Per Day $ 150.00 Per Day $ 500.00 Per Day $ 550.00 Per Day $ 250.00 Per Day $ 3,100.00 Per Day $ 1,600.00 Per Day $ 85.00 Per Ton $ 1,500.00 + $ 18.00 Per Ton $ 4.00 Per Gallon $ 650.00 Min. Load $ 150.00 Per Yard NOTE: SUBJECT TO MATERIAL AVAILABILITY & OIL PRICE FLUCTUATIONS. NOTE: IMPERIAL PAVING COMPANY PROVIDES THE FOLLOWING SERVICES: EXCAVATION, GRADING, PAVING, CONCRETE, SEAL COATING AND STRIPING. (562) 944-0975 • (714) 523-4492 • (800) 634-3923 • Fax (562) 944-0984 10715 Bloomfield Avenue, Santa Fe Springs, CA 90670 City of Temecula Public Works Maintenance Division P.O. Box 9033 Temecula, CA 92589-9033 Attention: Rodney Tidwell SECOND AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND MONTELEONE CONTRACTORS FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS SECOND AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Monteleone Contractors ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). b. On April 29, 2009, the contract was amended to increase the payment amount by One Hundred Twenty Three Thousand Six Hundred Eighteen Dollars and Eighteen Cents ($123,618.18) for the emergency replacement of a failed storm drain pipe under Margarita Road. C. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The Second Amendment amount shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00) for additional services for a total Contract amount of Five Hundred Twenty Three Thousand Dollars and Eighteen Cents ($523,618.18). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Monteleone Contractors 25225 Wolcott Court Wildomar, CA 92595 Attn: Ryan Monteleone BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 RECEIVED Monteleone Excavating MAY 18 2009 Office: (951) 677-8308 25225 Wolcott CT CITY OFTEMECULA Cell: (951) 538-6537 Wildomar, CA 92595 PUBLIC WORKS DEPT. Fax: (951) 304-1469 24 hour pager (951) 694 -7028 Operated & Fuel Time and equipment rate for 2009 - 2010 Equipment Rate per Hour Saturday/+8 Hrs. Holiday/Sunday (Regular Rate) (*Per Hour Overtime) (Overtime Rate) 450 Dozer $125.00 $140.50 $156.00 D6LGP $160.00 $175.50 $191.00 D6H $160.00 $175.50 $191.00 D6R XL W-slope $175.00 $190.50 $206.00 824 Dozer $160.00 $185.50 $191.00 D8K Dozer $180.00 $195.50 $211.00 D8N Dozer $185.00 $200.50 $216.00 D8R Dozer $185.00 $200.50 $216.00 D10 Dozer $245.00 $260.50 $276.00 D9H Dozer $225.00 $240.50 $256.00 650 Excavator $280.00 $295.50 $311.00 400 Excavator $183.00 $198.50 $214.00 350 Excavator $165.00 $180.50 $196.00 220 Excavator $145.00 $160.50 $176.00 446 Backhoe $121.00 $136.50 $152.00 30 W Skip/Mower $87.50 $103.00 $118.50 450 C Loader $165.00 $180.50 $196.00 950 Loader $165.00 $180.50 $196.00 977 Loader $180.00 $195.50 $211.00 973 Track Loader $175.00 $190.50 $206.00 963 Track Loader $165.00 $180.50 $196.00 12 G Motor Grader $165.00 $180.50 $196.00 140 Motor grader $165.00 $180.50 $196.50 623 Scraper $165.00 $180.50 $196.00 860 Scraper $140.00 $155.50 $171.00 613 scraper $135.00 $150.00 $166.00 657 Push Pull $285.00 $300.50 $316.00 637 E Push Pall $265.00 $280.50 $296.00 627 Push pull Scraper $235.00 $250.50 $266.00 10 Wheel Dump/Pup $95.00 $111.00 $126.50 Hi-Side Semi $95.00 $111.50 $126.00 4,000 Gal/W Truck $85.00 $100.50 $116.00 2500 Gal W-Truck $65.00 $80.50 $96.00 6X6 Off-Road dumpTruck $165.00 $180.50 $196.00 26 Wheel Lowbed Truck $110.00 $125.50 $141.00 Foreman $66.00 $81.50 $97.00 Pick-Up $46.00 $46.00 $46.00 Grade Checker $54.00 $69.50 $85.00 Laborer $46.00 $61.50 $77.00 *Note Overtime Wages Begin After 3:00 P.M. With A 6:00 A.M. Starting Time. Rate used beyond 8 hours on weekdays and all hours on Saturday. Any city work will be under 2003 prevailing wage rates. FIRST AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND NPG CORPORATION CONTRACTORS FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and NPG Contractors ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Fifty Thousand Dollars and No Cents ($50,000.00). b. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Fifty Thousand Dollars and No Cents ($50,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for additional services for a total Contract amount of One Hundred Thousand Dollars and No Cents ($100,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR NPG Corporation Post Office Box 1515 Perris, CA 92571 Attn: Jeff S. Nelson, President BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 nPGINC Nelson Paving & GoldStar Asphalt Products l_PRODuc s) Paving & Grading Equipment / Labor Rental Rates GENERALLABOR STANDARD OVERTIME DOUBLE TIME Foreman W/ Truck 9200 .138.00 184.00 Raker / Laborer 63.00 94.50 126.00 PCC / Form Setter 63.00 94.50 126.00 OPERATORS Travel Time 45.00 Paving Machine/ Screed Man 68.00 102.00 136.00 Roller Man 68.00 102.00 136.00 Dump Truck 68.00 102.00 136.00 Hot Crack Fill Melter 68.00 102.00 136.00 Seal Buggy 68.00 102.00 136.00 Add 1/2 Hour Overtime for Paving Machine Operator Fire Up PAVING EQUIPMENT HOUR RATE DAY RATE 05' Cedar Rapids 361 Paving Machine (Rubber Tire) 8'-16' 165.00 Cedar Rapids 552 Paving Machine (Rubber Tire) 10'-21' 165.00 NEW 05' Cedar Rapids 561 Paving Machine (Track Paver) 10'-21' 165.00 NEW 07' LeeBoy 5000LD Path Master (Track Paver) 5'-9' 160.00 NEW 06' Oil Spreader Truck (2,000 Gal.) $750.00 Mobilization Inc. 21mrs. of Spreading. $150.00 per hr. thereafter & $550.00 per ton for oil Automatics 200.00 Crew Truck / Form Truck 325.00 Asphalt Berm Machine 350.00 200 Gallon Tack Rig 250.00 Asphalt Roller DD24 & DD28 (3-5 ton) 300.00 Asphalt Roller DD68 (5-8 ton) 400.00 Asphalt Roller Cat CB22 (10-12 ton) 475.00 HEAVY EQUIPMENT 05' John Deere Skip Loader 4WD 05' John Deere 3 Yard Loader 05' John Deere 770 Blade 860A Scraper 863 Bobcat w/Attachments 2000 Gallon Water Truck 10 Wheel Dump / End Dump Backhoe W/ 16' Extender Broce Kick Broom Compressor. Bare w/90 lb Hammer Traffic Control Arrow Board CRACK FILL EQUIPMENT OJK 250 Metter EZ Pour 50 Pour Pot / Kettle SEAL COAT EQUIPMENT DA350 Seal Buggy ST550 Seal Tank Trailer ST2500 Tanker w/12' Hyd Spreader 1 Hr. Clean Up Charge ST2500 Tanker EQUIPMENT MOVES Paving Machine / Loader/ Blade Roller/ Kick Broom / Backhoe FLAT RATE 600.00 In/Out 350.00 In/Out **Any Moves Outside A 40 Mile Radius From Our Location Will Be Billed A Hourly Rate of $120.00 Per Hr Portal-to-Portal + Permits **T&M Rentals Will Be Charged A $75.00 Fuel Surcharge Per Rental Day For Each Piece Of Equipment Ordered. y 4 Hour Minimum Charge on all Equipment and Labor - All equipment subject to move charge' 2 Hr Show Up Time .y Time worked over 8 he is charged at Or rated, DT rates after 12 his of work y Saturday work will be charged at OT rates for the first 12 hours, DT after....Surday work charged at DT y Prevailing wage/certified payroll *20% markup on all labor/operator rates All labor and operated equipment rates to be charged portal-to-portal y Equipment Rental Agreement form must be signed at end of each work day by acting superintendent All Invoices to be paid upon completion or as agreed upon * All Rates Subject to Change without Notice HOUR RATE DAY RATE Operated 95.00 Operated 135.00 Operated 135.00 Operated 135.00 Operated 375.00 Operated 85.00 Operated 105.00 350.00 350.00 250.00 150.00 HOUR RATE DAY RATE 375.00 100.00 25.00 HOUR RATE DAY RATE 400.00 100.00 Operated 250.00 I st hr 185.00 thereafter Operated 150.00 Post Office Box 1515 * Perris, CA 92571 Phone: (951) 940-0200 Fax: (951) 940-9192 FIRST AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND PACIFIC STRIPING, INC.CONTRACTORS FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Pacific Striping, Inc. ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of One Hundred Thousand Dollars and No Cents ($100,000.00). b. The parties now desire to extend the term of the Contract and increase payment for services in the amount of One Hundred Thousand Dollars and No Cents ($100,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed One Hundred Thousand Dollars and No Cents ($100,000.00) for additional services for a total Contract amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Pacific Striping Inc. P.O. Box 1691 Whittier, CA 90609 Attn: Scott Fisher BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 TIME AND MATERIALS SPREADSHEET PACIFIC STRIPING INC P.O. BOX 1691 W H ITTI ER, CA 90609 562-945-7805 LIUt_NUt4;425 bVb FAX 562-481-3765 START DATE: FINISH DATE: GUMNLt I IUN STATUS: OPERATED EQUIPMENT 330 GAL CAP_ STRIPING TRUCK • TOTAL UNITS HIRS RATE $/HR • $250.00 RE LABOR Foreman G RATE OT $100.00 RATE $150 00 AMOUNT $0.00 STENCIL TRUCK $175.00 Operator $75.00 $112.50 $0.00 PAVEMENT MARKER TRUCK $175.00 Laborer $50.00 $100.00 $0.00 PAVEMENT MARKER APP. TRAILER $175.00 $0.00 THERMO APPLICATION TRUCK $175.00 $0.00 THERMO APPLICATOR $75.00 $0.00 TRAFFIC: CONTROL TRUCK $150.00 $0.00 SANDBLAST RIG $225.00 $0.00 CRASH TRUCK $225.00 $0.00 $0.00 $0.00 SMALL TOOLS OTY UNIT RATE AMOUNT $0.00 CONSTRUCTION SIGNS HR $10.00 $0.00 $0.00 CONES HR $2.00 $0.00 $0.00 BARICADES HR $25.00 $0.00 $0.00 SLIDE HAMMER HR $5.00 $0.00 $0.00 ARROWBOARD HR $25.00 $0.00 $0.00 MESSAGE BOARD HR $50.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 (Markup Included) MATERIALS (incl Tax) OTY UNIT RATE • Sub-Total: . UNIT RATE AMOUNT . PAINT EA $12.00 $0.00 HR $0.00 BEADS EA $50.00 $0.00 HR $0.00 BITUMOUS ASPHALT EA $50.00 $0.00 HR $0.00 REFLECTIVE MARKERS EA $2.00 $0.00 HR $0.00 NON REFLECTIVE MARKERS EA $125 $0.00 HR $0.00 SIGNS EA $100.00 $0.00 HR $0.00 POSTS EA $50.00 $0.00 $0.00 EA $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 • Total Materials: • $0.00 • $0.00 $0.00 $0.00 $0.00 SUBCONTRACTORS Total Rental Equipment. . UNIT RATE $0.00 AMOUNT Material, Trucking, Rental, & Subs: $0.00 Sub-SubTotal: $0.00 $0.00 Markup and 150/. $0.00 $0.00 Sub Total: $0.00 Total Subcontractors: $0.00 GRAND TOTALS: 1 DATE Total Cost w/ Markup: Bond Fee and TOTAL EXTRA WORK. 0.00% $0.00 $0.00 $0.00 OWNER'S REPRESENTATIVE (Work Acknowledgment) DATE PROJECT: OWNER/CONTRACTOR: WORK AUTHORIZED BY: EXTRA W ORK nPgr'RIPTIC7N- FIRST AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND RENE'S COMMERCIAL MANAGEMENT FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Rene's Commercial Management ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). b. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00) for additional services for a total Contract amount of Four Hundred Thousand Dollars and No Cents ($400,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONTRACTOR Rene's Commerical Management 1002 Luna Way San Jacinto, CA 92583 (951) 487-0247 Attn: Rene Martinez BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 Rene's Commercial Management 1002 Luna Way * San Jacinto, CA 92583 Tel. (951) 487-0247 * Fax (951) 487-0479 CLIENT: City of Temecula, CA DATE: May 1, 2009 TIME & MATERIAL RATES FOR JULY 2009 / 2010 WEED SPRAYING: 1) Pre-emergent Applications: a) Sensitive Areas (Landscape areas): b) Non-sensitive Areas (Roadsides): 2) Post-emergent Applications: (Older, larger weeds, higher rates) NOTE: (1 mile = 5,280 ft. x 8 ft. wide = about 1 acre) MECHANICAL WEED ABATEMENT: Per Hour Overtime Rate Forman & Pick-up $40.00 $45.00 Man / Equipment $32.50 $37.00 GENERAL LABOR, TRASH PICK-UP, HAULING, ETC: Per Hour Overtime Rate Foreman & Pick-up $38.00 $42.00 Per Man Hour $30.50 $37.00 TRACTOR / MOWING: $275.00/Ac $285.00/Ac $225.00/Ac Emergency Response Rate $55.00 $45.00 Emergency Response Rate $55.00 $45.00 Equipment with Operator: $85.00 /Hr. (Minimum 4 Hours Charge) (Rate includes transportation cost) All of these rates reflect current "Prevailing Wage and Certified Payroll". Rene B. Martinez Sr. - Cellular Phone: (951) 830-0239 - 24 Hours Rene's Commercial Management 1002 Luna Way * San Jacinto, CA 92583 * Tel. (951) 487-0247 * Fax (951) 487-0479 4~7 CLIENT: City of Temecula, CA DATE: May 1, 2009 ®40 4k TIME & MATERIAL RATES FOR JULY 2009 / 2010 WEED SPRAYING: 1) Pre-emergent Applications: a) Sensitive Areas (Landscape areas): b) Non-sensitive Areas (Roadsides): 2) Post-emergent Applications: (Older, larger weeds, higher rates) NOTE: (1 mile = 5,280 ft. x 8 ft. wide = about 1 acre) MECHANICAL WEED ABATEMENT: Per Hour Overtime Rate Forman & Pick-up $40.00 $45.00 Man / Equipment $32.50 $37.00 GENERAL LABOR, TRASH PICK-UP, HAULING, ETC: Per Hour Overtime Rate Foreman & Pick-up $38.00 $42.00 Per Man Hour $30.50 $37.00 TRACTOR / MOWING: $275.00/Ac $285.00/Ac $225.00/Ac Emereencv Response Rate $55.00 $45.00 Emergency Response Rate $55.00 $45.00 Equipment with Operator: $85.00 /Hr. (Minimum 4 Hours Charge) (Rate includes transportation cost) All of these rates reflect current "Prevailing Wage and Certified Payro/M Rene B. Martinez Sr. - Cellular Phone: (951) 830-0239 - 24 Hours FIRST AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND STRONG'S PAINTING CONTRACTORS FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and Strong's Painting ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2008, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Fifty Thousand Dollars and No Cents ($50,000.00). b. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Fifty Thousand Dollars and No Cents ($50,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for additional services for a total Contract amount of One Hundred Thousand Dollars and No Cents ($100,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONTRACTOR Strong's Painting 31265 Saddleback Lane Menifee, CA 92584 (951) 679,4554 Attn: Gary Strong BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 Jun 03 09 08:27a Gary Strong STRONG'S PAINTING 951-679-4554 p.2 31265 Saddleback Lane Menifee, Ca. 92584 June 03, 2009 City of Temecula P.O. Box 9033 Temecula, Ca. 92589-9033 Attn: Public Works Department Rodney Tidwell Re: Time and Material Sheet Phone:(951) 679-4554 Fax(951)679-4554 Strong's Painting has been in business for over 30 years and is family owned and operated. We specialize in interior/exterior painting, small drywall repair, texturing, stucco repair, power washing, wallpaper removal and hanging and light maintenance work. Strong's Painting is a partnership with no employees, therefore is not required to carry workmans comp. We currently carry a $1,000.000.00 per occurrence policy naming the City of Temecula as an additional insured and will send upon request. We are also members of the Better Business Bureau and hold a state contractors license. Hourly rate: $40.00 per hour Holiday and weekend rate: $55.00 per hour Mark up on parts, materials and equipment is not more than 12% Thank you, Gary Strong Strong's Painting SECOND AMENDMENT TO CONTRACT BETWEEN CITY OF TEMECULA AND WEST COAST ARBORISTS FOR CITYWIDE TREE MAINTENANCE SERVICES FOR THE CITY OF TEMECULA THIS SECOND AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and West Coast Arborists ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2007, the City and Contractor entered into that certain Contract entitled "City of Temecula Contract for future repair, improvement and maintenance upon real and person property of the City of Temecula, in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00). b. On July 1, 2008, the City extended the term of the contract and increase payment for services in the amount of One Hundred Fifty Thousand Dollars and No Cents (150,000.00). C. The parties now desire to extend the term of the Contract and increase payment for services in the amount of Two Hundred Thousand Dollars and No Cents ($200,000.00) and amend the Contract as set forth in this Amendment. 2. Section 1. TERM. This Contract shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The Second Amendment amount shall not exceed Two Hundred Thousand Dollars and No Cents ($200,000.00) for additional services for a total Contract amount of Five Hundred Fifty Thousand Dollars and No Cents ($550,000.00). 4. Exhibit "B" to the Contract is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR West Coast Arborists, Inc. 2200 E. Via Burton St. Anaheim, CA 92806 Attn: Patrick O. Mahoney, President BY: (Signature) NAME: (Printed Named) TITLE: BY: (Signature) NAME: (Printed Named) TITLE: TWO SIGNATURES REQUIRED FOR CORPORATIONS 2 ATTACHMENT A The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. 3 ATTACHMENT B PAYMENT RATES AND SCHEDULE 4 NNc6e-~'? Tree Care Professionals Serving Communities Who Care About Trees Citv of Temecula Price Schedule for Fiscal Year 2009-2010 Tree Maintenance Services Item Description 1 Street Tree Trimming - Clearance Trim 2 Street Tree Aesthetic Trimming - Full Trim 3 Slope Tree Pruning - Aerial 4 Slope Tree Pruning - Climb 5 Palm Trimming 6 Tree and Stump Removal 7 Stump Only Removal 8 Root Pruning w/o Root Barrier 9 Root Pruning w/ Root Barrier 10 Plant 15 gal tree with Root Barrier 11 Plant 15 gal tree w/o Root Barrier 12 Plant 24" Box tree with Root Barrier 13 Plant 24" Box tree w/o Root Barrier 14 Tree Watering 15 Crew Rental - 3 man crew 16 Crew Rental - 2 man crew 17 Crew Rental - 1 man crew 18 Emergency Crew Rental Unit Each Each Each Each Each Inch Inch Each Each Each Each Each Each Day Hour Hour Hour Hour Current Prices $ 25.00 $ 50.00 $ 75.00 $ 100.00 $ 25.00 $ 18.00 $ 6.00 $ 50.00 $ 100.00 $ 145.00 $ 120.00 $ 225.00 $ 200.00 $ 400.00 $ 120.00 $ 80.00 $ 40.00 $ 240.00 www.WCAINC.com Proposed FY09-10 Prices $ 25.00 $ 50.00 $ 67.50 $ 80.00 $ 25.00 $ 18.00 $ 6.00 $ 50.00 $ 100.00 $ 145.00 $ 120.00 $ 225.00 $ 200.00 $ 400.00 $ 120.00 $ 80.00 $ 40.00 $ 240.00 The unit price for line item # 3 is reduced by 10%. The unit price for line Item #4 is reduced by 20%. All other unit prices shall remain the same. ITEM NO. 14 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: Annual Agreement for FY 2009-2010 for Minor Maintenance Services PREPARED BY: Rodney Tidwell, Maintenance Supervisor RECOMMENDATION: That the City Council approve an agreement for Fiscal Year 2009- 2010 with Murrieta Development Co., Inc. in the amount of $50,000.00 for minor maintenance services for future repair, improvement and maintenance upon real and personal property of the City of Temecula. BACKGROUND: Each yearthe City enters into numerous routine street and storm drain maintenance contracts with various contractors to perform minor maintenance work or emergency work throughout the City, which is beyond the scope of work that can be completed with City resources. Tasks associated with these contracts usually range in cost from $1,000.00 to $25,000.00 and involve miscellaneous repairs to roadways, drainage areas, sidewalks, curbs, gutters, storm drains, including excavation and emergency call-out. On April 16, 2009, a request for qualifications was sent to nineteen firms capable of performing the needed work. Staff has selected Murrieta Development Co., Inc. to provide additional support for on-call minor maintenance and/or emergency needs that may arise. FISCAL IMPACT: There will be adequate funds in the Public Works Department, Maintenance Division Operating Budget, upon approval of the FY 2009-2010 Operating Budget. ATTACHMENTS: Agreement CONTRACT FOR MINOR MAINTENANCE SERVICES BETWEEN THE CITY OF TEMECULA AND MURRIETA DEVELOPMENT CO., INC. FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS MAINTENANCE CONTRACT, made and entered into as of June 9, 2009, by and between the City of Temecula ("City"), a municipal corporation, and Murrieta Development Co., Inc. ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on July 1, 2009, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Contract. The City may, upon mutual agreement, extend the contract for three (3) years additional term(s). In no event shall the contract be extended beyond three (3) years. 2. SCOPE OF WORK. Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work") and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A 3. PAYMENT. a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for the total term of the Contract, unless additional payment is approved as provided in this Contract. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Contract which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. C. Contractor shall submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. 1 Revised 10/16/08 4. PERFORMANCE. Contractor shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Contract. 5. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of the City or its authorized representatives. 6. WAIVER OF CLAIMS. On or before making final request for payment under Paragraph 3, above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Contract; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against the City under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Contract with each claim for payment. 7. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages, and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 8. SUSPENSION OR TERMINATION OF CONTRACT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Contract, or any portion hereof, by serving upon the Contractor, at least ten (10) days prior, written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Contract, unless the notice provides otherwise. If the City suspends or terminates a portion of this Contract, such suspension or termination shall not make void or invalidate the remainder of this Contract. b. In the event this Contract is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Contract pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section 3 above. 10. DEFAULT OF CONTRACTOR. a. The Contractor's failure to comply with the provisions of this Contract shall constitute a default. In the event that Contractor is in default for cause under the terms of this Contract, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Contract immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance 2 Revised 10/16/08 of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager, or his delegate, determines that the Contractor is in default in the performance of any of the terms or conditions of this Contract, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Contract, to terminate this Contract without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Contract. 11. INDEMNIFICATION. The Contractor agrees to defend, indemnify, protect and hold harmless the City, Agency, and/or District, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, Agency, and/or District, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Contract, excepting only liability arising out of the negligence of the City, Agency, and/or District. 12. INSURANCE REQUIRMENTS. Contractor shall procure and maintain for the duration of the Contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Workers' Compensation Insurance as required by the State of California, and Employer's Liability Insurance. If the Contractor has no employees while performing under this Contractor, Workers' Compensation Insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3 Revised 10/16/08 3) Workers Compensation: as required by the State of California Employers Liability: One million ($1,000,000) per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this Contract shall be endorsed to state: Should the policy be canceled before the expiration date, the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or reduced in coverage or in limits, the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City, via certified mail, return receipt requested, of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to Revised 10/16/08 be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. g. Contractor, by executing this Contract, hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 13. TIME OF THE ESSENCE. Time is of the essence in this Contract. 14. INDEPENDENT CONTRACTOR. a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Contract on behalf of Contractor, shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Contract. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Contract. Except for the fees paid to Contractor as provided in the Contract, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 15. LEGAL RESPONSIBILITIES. The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Contract. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 16. CONTRACTOR'S INDEPENDENT INVESTIGATION. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by the City for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 17. CONTRACTOR'S AFFIDAVIT. After the completion of the Work contemplated by this Contract, Contractor shall file with the City his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been 5 Revised 10/16/08 paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Contract, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure, or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Contract. 19. BOOKS AND RECORDS. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 20. UTILITY LOCATION. The City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 21. REGIONAL NOTIFICATION CENTERS. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 22. DISCRIMINATION. Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 23. WRITTEN NOTICE. Any notices which either party may desire to give to the other party under this Contract must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City: Mallinn Address. City of Temecula P.O. Box 9033 Temecula, California 92589-9033 Attention: City Manager -or- Physical Address. City of Temecula 43200 Business Park Drive Temecula, California 92590 Attention: City Manager Revised 10/16/08 To Contractor: Murrieta Development Co., Inc. 42540 Rio Nedo Temecula, CA 92590 (951) 719-1680 Attn: Scott Welcher 24. ASSIGNMENT. The Contractor shall not assign the performance of this Contract nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Contract, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City and the Contractor. 25. LICENSES. At all times during the term of this Contract, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Contract. 26. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Contract, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 27. ENTIRE CONTRACT. This Contract contains the entire understanding between the parties relating to the obligations of the parties described in this Contract. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Contract and shall be of no further force or effect. Each party is entering into this Contract based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 28. AUTHORITY TO EXECUTE THIS CONTRACT. The person or persons executing this Contract on behalf of Contractor warrants and represents that he or she has the authority to execute this Contract on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. 7 Revised 10/16/08 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONTRACTOR Murrieta Development Co., Inc. 42540 Rio Nedo Temecula, CA 92590 (951) 719-1680 Attn: Scott Welcher BY: (Signature) NAME: (Printed Named) TITLE: BY (Signature) NAME: (Printed Named) TITLE: 8 Revised 10/16/08 EXHIBIT A SCOPE OF WORK The specific elements (scope of work) of this service include: Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor for the future repair, improvement, maintenance services and/or construction upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. Director of Public Works ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. Revised 10/16/08 EXHIBIT B PAYMENT RATES AND SCHEDULE 10 Revised 10/16/08 MURRIETA DEVELOPMENT CO., INC. 42540 RIO NEDO TEMECULA, CA 92590 (951) 719-1680 Rates Description Manpower - Standard Time - Foreman - Prevailing Wage 2 Heavy Equipment Operator', Prevailing Wage 3 Teamster - Prevailing Wage 4 Laborer - Prevailing Wage Description Equipment (Bare Rental Rates) 1 320, Excavator 2 330 Excavator 3, 345, Excavator 4 Backhoe 5 950 Loader 6 D5 Bulldozer 7 Skip Loader 8 Skid Steer/ Bobcat 9 10 Wheel Dump Truck 10 Crew Truck W/ Tools Date: 4/23/2009 To: City of Temecula Attn: Rodney Tidwell Phone: 951-302-4102 Overtime Overtime Sunday & Holiday $65.50 $87.50 $110.00 $63.00 $85.00 $105.00 $52.00 $68.00 $83.00 $47.25 $62.50 $78.00 Hourly Rates Operated Rate $82.00 $145.00 $132.00 ;$395.00 $147.00 $210.00 $37.00 $100:00 $77.00 $140.00 $52.00 $11S.00 $32.00 $95.00 $52.00 $115.00 $48.00 $100.00 " Markups 1 All Materials Purchased Will Include a 15% Markup Over Purchase. 2 Any Equipment Rented by Murrieta Development Used on a City of Temecula Job Will Include a 15% Markup Over Rental Rate. 3 All Callouts Will Require a 4 Hour Minimum if Working on a Time and Material Basis. $20.00 Murrieta Development is a full service civil contractor. We can provide service on nearly any repair or emergency issues to include: broken lines, sinkholes, asphalt repair, and all civil construction repairs or installations. LICENSE #558592 • FEDERAL ID #33-0313238 • FAX (951) 719-1684 ITEM NO. 15 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Rich Johnston, Building Official DATE: June 09, 2009 SUBJECT: Agreement for Plan Review Services with Esgil Corporation for FY 09/10 RECOMMENDATION: That the City Council approve an agreement for Consulting Services with Esgil Corporation to provide Plan Check Services for Fiscal Year 2009/2010 in the amount of $60,000. BACKGROUND: On June 30, 2009, the contract for professional plan review services with Esgil Corporation will end. The relationship between the City of Temecula and Esgil Corporation has resulted in an excellent service afforded to our customers for fourteen (14) years. Esgil Corporation is a major provider for our outside plan review services and continues to provide an outstanding level of quality plan review, as well as meeting City commitments to our customers for plan review turnaround times. Due to the quality of services rendered by Esgil Corporation the City staff wishes to continue this positive relationship. FISCAL IMPACT: Appropriate funds are currently programmed in the Fiscal Year 2009/2010 Operating Budget Account Number 001-162-999-5248, "Consulting Services" for this purpose. ATTACHMENTS: Agreement FY 2009/2010 AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF TEMECULA AND ESGIL CORPORATION PLAN CHECK REVIEW SERVICES THIS AGREEMENT is made and effective as of June 9, 2009, between the City of Temecula, a municipal corporation ("City") and Esgil Corporation ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on July 1, 2009, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT. A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed Sixty Thousand Dollars and No Cents ($60,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4. 6. DEFAULT OF CONSULTANT. A. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS. A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, District, and/or Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, District and/or Agency, its officers, agents and employees, or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City. 9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scope of Insurance. Coverage shall be at least as broad as: CG 00 01 11 85 or 88 1) Insurance Services Office Commercial General Liability form No. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability coverage: One million ($1,000,000) per claim and in aggregate. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be cancelled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City 6) If insurance coverage is canceled or reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. E. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of A:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. F. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR. A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION. A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (1) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City via U.S. Mail: City of Temecula Mailing Address: P.O. Box 9033 Temecula. California 92589-9033 To City via Courier Service: 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr. #208 San Diego, CA 92123 14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONSULTANT: Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr. #208 San Diego, CA 92123 858-560-1468 Phone 858-560-1576 Fax By: Name: Title: By: [Signatures of Two Corporate Officers Required] EXHIBIT A SCOPE OF WORK PLAN CHECKING Provide a complete plan check service to the City of Temecula including analysis for compliance with the City's adopted uniform codes as follows: Building code requirement including: • Requirements based upon type of occupancy • Requirements based upon type of construction • Engineering regulations including seismic loads • Detailed regulations of construction • Fire resistive standards for fire protection • Fire and life safety requirements • Accessibility to the physically handicapped National Electrical Code requirements Uniform Plumbing Code requirements Title 24 energy conservation compliance City's amendments to the uniform codes. EXHIBIT B PAYMENT RATES AND SCHEDULE Esgil Corporation's plan review fee shall be 90% of the plan review portion of the City's Permit Fees. The fee for "Structural Only Plan Review" is valuated at 45% of the fee collected for a full review. Plan check fee for repetitive identical buildings shall be 75% of the inspection portion of the City's Permit Fee as noted above for the first, or basic building, and 15% of the inspection portion of the City's Permit Fee as noted above for each additional building. The single fee includes all rechecks and there are no additional charges for preliminary plan check conferences at our office, expedited processing, or checking plans that are eventually found to be incomplete. Revisions to previously approved plans will be at Esgil Corporation's published hourly rates. ITEM NO. 1 6 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Rich Johnston, Building Official DATE: June 09, 2009 SUBJECT: Agreement for Plan Review Services with Abdul Behnawa for FY 09/10 RECOMMENDATION: That the City Council approve an agreement for Consultant Services for Plan Check Review for Fiscal Year 2009/2010 with Abdul Behnawa in an amount not to exceed $40,000. BACKGROUND: On January 15, 2009, the City Council approved a contract with Abdul Behnawa for professional Plan Review Services for the Fiscal Year 2008/2009. The contract is scheduled to end on June 30, 2009. The contract for plan review services provided by Abdul Behnawa has resulted in an excellent review of projects for our customers. Mr. Behnawa lives locally and is able to meet with our clients on a regular basis here at City Hall. This has enhanced our plan review process. Therefore, the Building and Safety Department recommends entering into an agreement for the Fiscal Year 2009-2010 with Abdul Behnawa to ensure plan review turnaround times are met in the event our other consultant becomes unable to provide the expected level of service. FISCAL IMPACT: Appropriate funds are currently programmed in the Fiscal Year 2009-2010 Operating Budget Account No. 001-162-999-5248 "Consulting Services", for this purpose. ATTACHMENTS: Agreement Fiscal Year 2009-2010 AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF TEMECULA AND ABDUL BEHNAWA PLAN CHECK REVIEW SERVICES THIS AGREEMENT is made and effective as of June 9, 2009, between the City of Temecula, a municipal corporation ("City") and Abdul Behnawa ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on July 1, 2009, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT. A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed Forty Thousand Dollars and No Cents ($40,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4. 6. DEFAULT OF CONSULTANT. A. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS. A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, District, and/or Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, District and/or Agency, its officers, agents and employees, or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City. 9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scope of Insurance. Coverage shall be at least as broad as: CG 00 01 11 85 or 88 1) Insurance Services Office Commercial General Liability form No. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability coverage: One million ($1,000,000) per claim and in aggregate. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, its officers, officials, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be cancelled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City 6) If insurance coverage is canceled or reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. E. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of A:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. F. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR. A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION. A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (1) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City via U.S. Mail: City of Temecula Mailing Address: P.O. Box 9033 Temecula. California 92589-9033 To City via Courier Service: 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: Abdul Behnawa 29971 Camino Del Sol Dr Temecula, , CA 92592 14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONSULTANT: Abdul Behnawa 29971 Camino Del Sol Dr Temecula, CA 92592 951-296-8468 Phone By: By: Title: [Signatures of Two Corporate Officers Required] EXHIBIT A SCOPE OF WORK The specific elements of this service include: Plan review services for compliance with the following California Code of Regulation as modified by City of Temecula Ordinance and Federal regulations: California Code Regulations Title 24, Part 2: California Building Code California Code Regulations Title 24, Part 3: California Electrical Code California Code Regulations Title 24, Part 4: California Mechanical Code California Code Regulations Title 24, Part 5: California Plumbing Code California Code Regulations Title 24, Part 6: California Energy Code EXHIBIT B PAYMENT RATES AND SCHEDULE Consultant's plan review fee for review of structural and non-structural Code requirements shall be 75% of the plan review fee collected by the City of Temecula. The fee for "structural plan review only" shall be calculated at 40% of the plan review fee collected by the city. The above fees include rechecks. For performing structural plan review for the projects that are charged hourly, Consultant shall be paid $85 per hour for the time spent for plan review. ITEM NO. 17 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 09, 2009 SUBJECT: First Amendment to a Professional Service Agreement for Landscape Inspection Services with David Neault Associates, Inc. for the Pechanga Parkway Phase II Street Improvements Project; Project No. PW99-11 PREPARED BY: Amer Attar, Principal Engineer, CIP Mayra De La Torre, Senior Engineer, CIP RECOMMENDATION: That the City Council approve the First Amendment to the Agreement with David Neault Associates, Inc. for landscape inspection services for the Pechanga Parkway Phase II Street Improvements Project; Project No. PW99-11, in an amount not to exceed $50,825.00. BACKGROUND: On May 27, 2008, the City Council approved a $40,375.00 agreement with David Neault Associates, Inc. (DNA) and authorized a contingency amount equal to 10% of the contract of $4,037.50 for landscape inspection services needed forthe Pechanga Parkway Phase II Street Improvements Project (the Project). The Project, which includes the widening and reconstruction of Pechanga Parkway from Temecula Parkway to Pechanga Road, is currently in the final stages of construction. During the course of the work, the contractor encountered many areas of work outside the medians along Pechanga Parkway that required construction activities that were not in the original contract including new irrigation wire design and installation for Points of Connection (POC) A and B. This resulted in the need for extensive landscaping consultant onsite presence to perform additional tests and inspections, attend meetings, provide appropriate remediation recommendations and monitor the implementation of these recommendations, and to provide potential additional on-call inspection services. It was necessary to have the landscape inspection consultant on the project site much more than originally estimated. DNA requested an increase to the scope of their services. The extent of the quality control and quality assurance work needed from DNA to complete the project exceeds the original 10% contingency for their current agreement. Staff has negotiated a fair and equitable increase in scope and is recommending that the City Council approve additional landscape inspection services in the amount not to exceed $50,825.00. It is anticipated that some of the landscaping inspection costs will be recovered from All American Asphalt (AAA), the contractor for the Project. AAA, at times, requested inspections, but the work to be inspected was not performed to the project specifications and/or the work was not ready for inspection. The costs associated with this lack of productivity will be borne by the contractor. The amount of this recovery is yet to be determined. FISCAL IMPACT: The Pechanga Parkway Ph II Street Improvements, Project No. PW99-11, is a Capital Improvement Project funded with Development Impact Fees - Street Improvements, a Pechanga Indian Tribe Contribution, a Public Lands and Highways Grant, Reimbursements from RCWD and the Wolf Creek Community Facilities District (CFD). The total cost of the original Agreement is $40,375.00. This First Amendment for $50,825.00 brings the total Agreement authorization to $91,200.00. Adequate funds are available in the Project Account No. 210-165-668-5805 for this $50,825.00 request. ATTACHMENTS: 1. First Amendment 2. Location Map & Project Description FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND DAVID NEAULT ASSOCIATES, INC. PECHANGA PARKWAY PHASE II STREET IMPROVEMENTS PROJECT NO. PW99-11 THIS FIRST AMENDMENT is made and entered into as of June 9, 2009 by and between the City of Temecula ("City"), a municipal corporation, and David Neault Associates, Inc. ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On May 27, 2008, the City and Consultant entered into that certain Agreement entitled "City of Temecula Agreement for Landscape Inspection Services", in the amount of Forty Thousand Three Hundred Sevent-Five Dollars and No Cents ($40,375.00). The parties now desire to increase the scope of the landscape inspection services and amend the Agreement as set forth in this Amendment. 2. Section 1. TERM. This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than December 31, 2009, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 5.a. PAYMENT. Section 5a., Payment, of the Agreement is hereby amended to read as follows: a. The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Consultant shall not bill the City for any travel time and expenses associated with it, nor shall the Consultant charge a set minimum number of hours for each site visit. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. The First Amendment amount shall not exceed, Fifty Thousand Eight Hundred and Twenty Five Dollars and No Cents ($50,825.00) for additional landscape inspection services for a total Agreement amount of Ninety One Thousand Two Hundred Dollars and No Cents ($91,200.00). 4. Exhibits "A" and "B" to the Agreement are hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: Maryann Edwards, Mayor ATTEST: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT BY: (Signature) NAME: David Neault, President TITLE: President BY: (Signature) NAME: Peggy Newman TITLE: Office Manager TWO SIGNATURES REQUIRED FOR CORPORATIONS Name of Contact Person at Company: David Neault Mailing Address of Company: 41877 Enterprise Circle North , Suite 140, Temecula, CA 92590 Telephone No. of Company: (951) 296-3430 Facsimile No. of Company: (951) 296-3431 2 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant 1 Vendor I Contractor. 3 PROJECT LOCATION Project Title: PECHANGA PARKWAY IMPROVEMENTS - PHASE II yNErR µD D DE POR~O~ VALLEJO AV RF P G TEMECULAPK~ a ~Y Bq AEHO L\NOA RD ~ AP y NG pq pR T VIA SAITIO 4 2 a 3 i \9d ~ y \ 1 m w N s o y A ~w O PROJECT DESCRIPTION Project Title: PECHANGA PARKWAY IMPROVEMENTS - PHASE II PRIORITY: Project Type: Circulation Description: Design and construct full-width street improvements of Pechanga Parkway from Temecula Parkway to Pechanga Road. Full width is 134 feet from Temecula Parkway to Via Gilberto, and 110 feet from Via Gilberto to Pechanga Road. Department: Public Works - Account No. 210.165.668 Scope of Project: Project will include the design, acquisition, environmental studies, mitigation, and construction of road impro vements to include curb, gutters, sound wall, and storm drain facilities from Deer Hollow Way to Temecula Creek. Benefit: Project will improve traffic circulation. Project Cost: Actuals Total Project to Date 2008-09 2009-10 2010-11 2011-12 2012-13 Cost Administration $ 1,606,780 $ 300,000 $ 1,906,780 Acquisition $ 412,866 $ 425,334 $ 838,200 Construction $ 13,680,333 $ 8,945,162 $ 22,625,495 Construction Engineering $ 81,852 $ 304,296 $ 386,148 Design $ 988,579 $ 23,814 $ 1,012,393 Environmental* $ 400,000 $ 400,000 MSHCP $ 467,258 $ 467,258 Totals $ 16,770,410 710,865,864 $ - $ - $ - $ - $ 27,636,274 Source of Funds: AD 159 (Deer Hollow Way) $ 2,455,521 $ 2,455,521 AD 159 (Wolf Valley Channel) $ 4,839,554 $ 4,839,554 CFD (Wolf Creek) $ 4,291,473 $ 5,073,729 $ 9,365,202 DIF (Street Improvements) $ 2,233,055 $ 2,233,055 PLH Program $ 23,645 $ 3,976,355 $ 4,000,000 Reimbursements/Other (Bonds) $ 20,910 $ 20,910 Reimbursements/Other (Pechanga Indian Tribe Contr.) $ 2,700,000 $ 1,700,000 $ 4,400,000 Reimbursements/Other(RCWD) $ 227,162 $ 94,870 $ 322,032 Total Funding: $ 16,770,410 $ 10,865,864 $ - $ - $ - $ - $ 27,636,274 Future O & M Cost: $ 3,000 Annually *Environmental Costs includes the creation of a mitigation site for Pechanga Parkway. 71 May 20, 2009 circle north - suite 140 tmecula, ca 92590 951 296-3430 ph 9511296-3 431 fax www.dnassociates.com ca license 2884 nv license 0694 Mr. Amer Attar City of Temecula 43200 Business Park Drive Temecula, California 92590 Re: PW 99-11- Landscape Inspection Services, Pechanga Parkway Landscape Medians Phase II Street Improvements, Additional Work Request Dear Mr. Attar, As requested, the attached is for your review for the Additional Work Proposal. The purpose of the additional work items needed to assist you in completing this project are summarized below and a complete scope and the tasks are attached as "Scope of Work Summary Table." These tasks and the time estimated are based on the status of the project as it stands to date. Please note that DNA has already performed many of additional inspections, reports, and tasks to maintain the project schedule as requested by the project manager. 1. Tasks outside the original Scope of Work The original intent of the inspections for the medians along Pechanga Parkway did not include construction activities that damaged the existing TCSD and HOA landscape and irrigation behind the newly constructed sidewalks, new irrigation wire design and installation for POC A and POC B, changes to the median islands affecting planting and irrigation, and other miscellaneous tasks. 2. Additional Inspections The original contract and RFP requested inspections for the median work along Pechanga Parkway to attend one inspection per the typical TCSD line items per POC. Additional inspections were required to meet the construction phasing, or when the inspections were requested by the contractor but the installation was not to specification or inspections requested by the contractor but the work was not ready for inspection. 3. Team Meetings and documentation The original contract and R F P requested attendance at bi-month ly meetings for 26 weeks with follow-up documentation for a total of 13 meetings. Due to additional inspections outside the scope of work, time extensions for construction, and additional coordination requests the meetings have been held weekly with follow up documentation added to the weekly field reports. DNA began attending weekly meetings the week of October 1, 2008 for a total of 23 weekly meetings through March 2009. 4. On Call Inspections with Documentation DNA will provide on call inspection with follow up documentation. On Call inspections will be provided per Mayra De La Torre's or City Representatives approval. Additional Inspection Services (Items 1 -3) Allowance: $35,862.50 On Call Inspection Item 4) Allowance: $14,962.50 TOTAL $50,825.00 NOTE: DNA will continue to discount Suzanne Palmer's Principal Rate of $120.00 per hour and bill this project at $95.00 per hour. DNA has billed $11,518.75 of these additional inspections services to the current contract. Thank you for your continued business and please feel free to contact me if you should have any questions or would like to meet to discuss further. Sincerely, David Neault Associates, Inc. Suzanne M. Palmer, RLA #3639 CA, #695 NV Principal ZAProjects\Temecula, City oAPechanga Parkway Inspections\Project Management15.20.09 Pechanga Parkway Insp Extra Work Cover Letter.doc Page 1 of 3 David nEAULT ASSOCIATES Inc. SCOPE OF WORK SUMMARY TABLE p O ti ,P~ GQ~ Q"OZ~,J~GL 5 ~Z~'~O~~~~'v ~Gr5~~O . 4Q~' AO 0g, OQ k December 10, 2008 1 ta. 59+0 /150+00 Change Order- Repair of TCSD landscape behind sidewalk from Loma Linda to Deer Hollow a. Meeting and Site Walk with TCSD; identify damage x b. On site assessment of area (data gathering) X C. Report of assessment -Supplemental #9 X d. Supplemental x f. Irrigation Repair below grade review 6 g. Irrigation Repair spray coverage review 6 h. Grade adjustment and mow strip inspection 6 i. Soil Prep at Turf 6 j Planting Repair 1 replacement shrubs 8 k. Turf Repair/ Replacement 8 I. Documentation 20 SUB-TOTAL 38.50 60 98.5 $9,357.50 December 10. 2008 2 ta. 59+0 1150+00 Change Order- Repair of HOA landscape corners behind sidewalk from Loma Linda to Deer Hollow (4 entries) a. Meeting an Site Walk wi ; identify damage x b. On site assessment of area (data gathering) accounted for above x c. Report of assessment -Supplemental #9 X d. Meeting with PW & TCSD review of Supplemental X f. Recycled Tape at Main through HOA Entrys (2) 4 g. Irrigation Repair below grade review (7; 7 h. Irrigation Repair spray coverage review (7) 7 i. Grade adjustment and mow strip inspection (7) 7 j Soil Prep at Turf (7) 7 k. Planting Repair 1 replacement shrubs (7) 7 1. Turf Repair/ Replacment (7) 7 m. Documentation 14 SUB-TOTAL 17.25 60 77.25 $7,338.75 3 Irrigation Submittal Package a. Multiple Reviews and documentation (3; X b. Multiple Reviews and documentation (3)- Wire Chart X C. Meetings/ coordination/ Calls/emails X SUB-TOTAL 12.50 0 12.5 $1,187.50 4 Rainbow Canyon TCSD Area Repair a. Corrugated sleeve found not to spec., re- route power x b. Soil Preparation Duplicate Review X C. Soil Preparation Re-Inspection X d. Irrigation drip not to spec Re-Inspection 2 Documentation 1 SUB-TOTAL 4.50 3 7.5 $712.50 5 Cupeno TCSD Area Repair a. Original installation not to plan, research, coord. X b. Soil Preparation Duplicate Review X C. Soil Preparation Re-Inspection x d. Irrigation drip not to spec Re-Inspection 2 e. Irrigation and Planting Repair at AAA damage 1 Documentation 1 SUB-TOTAL 1.25 4 5.25 $498.75 SCOPE OF WORK SUMMARY TABLE + 'e< Cb I-, '10~~`~ 6 Temecula Parkway TCSD Area Comer (West) Repair a. Soil Preparation / Clean up 1 b. Irrigation Repair 1 C. Planting Repair 2 d. Planting Installation 2 e. Documentation 3 SUB-TOTAL 0.00 9 9 $855.00 7 Sta. 137+00 to 96+00, and 137+00 to 139+00 OC B- New Wire Installation ity Change Order Req. to AAA December 10 a. Trench open x b. Wire installation x C. Pull Box installation x d. Back-flow Notification & Research x e. Documentation X SUB-TOTAL 15.75 0 15.75 $1,496.25 8 Sta. 29+0 to 84+00 POC A- New Wire & Mainline Installation City Change Order Req. to AAA December 10 a. Trench open x b. Mainline Installation X c. MWD sleeve research/Galvanized sleeve installation x d. Wire installation x e. Pull Box installation x f. Documentation X SUB-TOTAL 10.5 0 10.5 $997.50 9 Sta. 125+00 Median Reduction @ Sta.125 City Change Order Req. to AAA December 10 a. Sta. 139+00 and Left turn pocket at Sta. 139 Median Identify Impacts x b. Meetings with TCSD X C. Meetings On Site X d. Quantify Impacts x e. Prepare Exhibits 2 f. New sleeve Inspection 2 g. Wire Inspection (out of sequence) 2 h. Pressure Test (out of sequence) 4 i. Documentation 5 SUB-TOTAL 1.8 15 16.75 $1,591.25 0 Sta. 45+05, 54+95, 76+85, 87+05, & 96+05 MWD Sewer Manhole Concrete Extensions ity Change Order Req. to AAA a. Identify Impacts x b. Meetings with TCSD X C. Meetings On Site x d. Quantify Impacts x e. Prepare Exhibits 2 f. New sleeve Inspection at Sta. 95+OC 2 g. Wire Inspection (out of sequence) 2 h. Pressure Test (out of sequence) 4 L Documentation 5 SUB-TOTAL 7.5 15 22.5 $2,137.50 11 Meetings a. Weekly Meetings 26 30 b. Documentation (1 hr. per mtg) 13 10 SUB-TOTAL 39.0 40 79 $7,505.00 12 Misc. Tasks Requested a. Vallero Slope turned off, research, mtg. coord. X b. Vallero Slope Plants died, review site, document 2 c. all Sleeves installed wlout inspectior x d. all Sleeve Extensions due to phasing of road X d. KATO not being ready or not canceling scheduled ins. X d. KATO not calling ahead for inspection=_ X SUB-TOTAL 21.0 2 23 $2,185.00 TOTA L 121.25 377.5 $35,862.50 ITEM NO. 18 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, City Planner DATE: June 9, 2009 SUBJECT: Agreement for Consulting Services between the City of Temecula and Environmental Science Associates (ESA) foran Environmental Impact Report (EIR) for the Old Town Specific Plan Amendment PREPARED BY: Stuart Fisk, Senior Planner RECOMMENDATION: That the City Council approve an Agreement for Consultant Services with ESA in the amount of $129,000 to prepare an EIR for the Old Town Specific Plan Amendment. BACKGROUND: In response to questions and concerns about the community's vision for Old Town, particularly concerning intensity of building height, building mass, and adequacy of parking, in the early part of 2007 the City Council directed Planning and Redevelopment staff to examine these issues, solicit feedback from the community, and return with policy recommendations to address these concerns. In response to this direction, staff worked with consulting firms Inland Planning & Design and Gibbs Planning Group (urban design and retail marketing), Keyser-Marston (economic feasibility), and Fehr and Peers (parking and circulation) and held six workshops with the community from June 2007 to December 2007. As a result of these workshops, ten goals and recommendations emerged which were overwhelmingly supported by the workshop attendees. These goals and recommendations were presented to the Old Town Local Review Board on February 11, 2008 and to the Planning Commission on March 19, 2008, and both recommended authorization for staff to proceed with an amendment to the Old Town Specific Plan to implement these goals and recommendations. On March 25, 2008, the City Council unanimously approved authorization for staff to proceed with an amendment to the Old Town Specific Plan. To complete the necessary environmental review for the proposed revisions to the Specific Plan, the Planning Department is requesting that the City Council enter into an agreement for consulting services with ESA for preparation of an EIR. FISCAL IMPACT: Sufficient funds exist in the combination of the Planning Department Fiscal Year 2008-2009 Consulting Services line item 001-161-99-5248 ($29,000) and RDA Other Outside Services line item 280-199-999-5250 ($100,000) to cover the costs of the agreement. ATTACHMENTS: Agreement for Consulting Services AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF TEMECULA AND ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE OLD TOWN SPECIFIC PLAN AMENDMENT THIS AGREEMENT is made and effective as of June 9, 2009, between the City of Temecula, a municipal corporation ("City") and Environmental Science Associates (ESA) ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Agreement shall commence on June 9, 2009, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 9, 2010, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES. Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE. Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT. A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed One Hundred Twenty-Nine Thousand Dollars and No Cents ($129,000.00) for the total term of the Agreement unless additional payment is approved as provided in this Agreement. B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of consultant's fees it shall give written notice to Consultant within 30 days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. A. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 4. 6. DEFAULT OF CONSULTANT. A. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. B. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS. A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION. The Consultant agrees to defend, indemnify, protect and hold harmless the City, Temecula Community Services District, Redevelopment Agency of the City of Temecula, their respective officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, District and/or Agency, its officers, agents and employees, or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City. 9. INSURANCE REQUIREMENTS. Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scope of Insurance. Coverage shall be at least as broad as: CG 00 01 11 85 or 88. 1) Insurance Services Office Commercial General Liability form No. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability coverage: One million ($1,000,000) per claim and in aggregate. C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City Manager. At the option of the City Manager, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City, Temecula Community Services District, Redevelopment Agency of the City of Temecula, their respective officers, officials, employees and volunteers ("Additional Insureds") are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the Additional Insureds. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be cancelled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City 6) If insurance coverage is canceled or reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. E. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of A-:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. F. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR. A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES. The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION. A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (1) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To City via U.S. Mail: City of Temecula Mailing Address: P.O. Box 9033 Temecula. California 92589-9033 To City via Courier Service: 43200 Business Park Drive Temecula, California 92590 Attention: City Manager To Consultant: Environmental Science Associates 9191 Towne Center Drive, Suite 340 San Diego, CA 92122 Attn: Eric Ruby 14. ASSIGNMENT. The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES. At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub-contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or Contractor's sub-contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney CONSULTANT: Evnironmental Science Associates Attn: Eric Ruby 9191 Towne Center Drive, Suite 340 San Diego, CA 92122 858-638-0900 Phone 858-638-0910 Fax By: Name: Title: By: [Signatures of Two Corporate Officers Required] EXHIBIT A SCOPE OF WORK This scope of work has been developed based upon the above outlined factors and direction as well as CEQA statute and guideline requirements and assumes that all project data will be provided by the city. The scope of work also assumes that all technical analysis prepared by others and provided to ESA is adequate. The City of Temecula will prepare the CEQA Initial Study and all requisite notices and be responsible for any associated fees. The EIR will be focused on aesthetics, air quality/GHG, hydrology, land use, noise, traffic and public utilities & services. Task 1 - Project Management/Coordination Project management/coordination and attendance at meetings will occur under this task. We anticipate approximately 12 hours per month for project management/coordination for the duration of the project (6 months). We have also included costs for four (4) meetings with city staff and attendance at one (1) Planning Commission hearing and one (1) City Council hearing. Weekly project team conference calls will occur under this task for the duration of the project. Task 2 - Administrative Draft EIR ESA will prepare an Administrative Draft EIR for review by the project team. The Administrative Draft EIR will be prepared in accordance with the provisions of Sections 15091 and 15093 of the CEQA Guidelines. It will include all CEQA-required sections based on the NOP/Initial Study. The following outline provides the proposed organization of the Draft EIR • Executive Summary: The Executive Summary is intended to encapsulate the entire Draft EIR in order to provide a quick understanding of the project's potential impacts. It will identify, in an overview fashion, the proposed project under consideration and its objectives including any design features of the project that will be implemented. The Executive Summary will briefly discuss the environmental impacts associated with project implementation (whether beneficial or adverse, significant as well as insignificant), and will contain a summary analysis of the alternatives to the proposed project. • Section 1.0 - Introduction/Summary: The introduction will include the purpose of an EIR and procedural information. This section will also summarize the proposed project's impacts and mitigation measures. • Section 2.0 - Project Description: The project description will be based on information provided by City of Temecula and will include the project location and setting, site characteristics, project objectives and the characteristics of the project. This section will also include the requested permits and approvals for the proposed project. In addition, this section will include a discussion of the past, present, and reasonably foreseeable future projects and activities in the surrounding areas that will serve as the basis for the cumulative impact analysis. • Section 3.0 - Environmental Setting: The existing environmental setting will be described and documented for each environmental factor identified in the Initial Study. Information will be graphically depicted and described in the separate sections of the document. • Section 4.0 - Environmental Impact Analysis: For each potentially significant issue identified in the NOP/Initial Study, this section of the EIR will include a discussion of the environmental setting, project impacts, cumulative impacts, project design features, level of significance before mitigation, mitigation measures, and the level of significance after mitigation. The assessment of impacts will be consistent with CEQA requirements and will utilize defined thresholds of significance to determine the impacts of the proposed project. • Section 5.0 - Other CEQA Considerations: ESA will prepare the following CEQA-required analysis sections: significant irreversible environmental changes and growth-inducing impacts. • Section 6.0 - Alternatives: Alternatives will be established in discussions between ESA and the City. For the purposes of this proposal, a total of two alternatives in addition to the mandatory no project alternative will be considered in this section of the EIR. For each alternative, a description of the alternative, consideration of the alternative's feasibility in relation to the basic objectives of the project (established by the applicant and the City), and a comparative analysis of the environmental impacts attributable to the alternative versus those associated with the proposed project for each of the environmental categories discussed above will be provided. Consideration of any further alternatives that may be required will result in modifications to the project budget. • Section 7.0 - Persons and Organizations Consulted/References: ESA will prepare this section of the EIR to document all persons and sources that contributed to the environmental analysis. Subsequent to your review of the Administrative Draft El R, ESA will prepare a Screencheck Draft EIR for submittal to the City and the project team. We assume that changes will be minimal due to early consultation with the City, and previous approval of technical reports by City personnel. Deliverables - 6 copies - Administrative Draft EIR, 25 copies Draft EIR and 25 CDs. Task 3 - Final EIR/Findings/Mitigation Monitoring At the conclusion of the public review period, ESA will work with City to obtain all comments received on the Draft EIR. An Administrative Final EIR containing proposed responses to comments and revisions to the Draft EIR, where required, will be prepared once all comments are received. It is assumed that if required, the applicant's technical consultants will provide any and all necessary input to the responses to comment letters that may be required. It is difficult to predict public reaction to the Draft EIR at this time. For the purposes of this proposal, it is assumed that public reaction to the document will be limited to a maximum of 10 comment letters. In the event that the public comments on the Draft EIR are greater than expected, ESA will meet with the city to adjust the work program/budget as necessary. An Administrative Final EIR will be submitted to the City for review. Upon incorporation of comments on the Administrative Final EIR, ESA will prepare a Screencheck Final EIR for submittal to the City and project team. ESA assumes that comments on the Screencheck Final EIR will be minimal, due to early consultation with the City and the applicant when comments were received. This scope of work assumes two rounds of screen check Final EIR review. Subsequent to City review of the Screencheck Final EIR, ESA will prepare the Final EIR, including findings. It is understood that ESA would only prepare the Statement of Overriding Considerations, which incorporates final changes, as an optional task. ESA will assist the City in transmitting the required copies to the State Clearinghouse, required agencies and commentators. Deliverables - 6 copies - Administrative Final EIR, 25 copies Final EIR and 25 CDs. ESA will prepare a detailed Mitigation Monitoring and Reporting Program (MMRP) in accordance with Section 15063 of the CEQA Guidelines in response to any significant environmental impacts that may be identified to result from the proposed development. The MMRP will be submitted with the Draft EIR and completed once the FEIR is certified. Deliverables - 6 copies - Administrative Draft MMRP, 25 copies Final MMRP and 25 CDs. Environmental Issues Based on discussions with the city, the following specific issues will be evaluated and addressed in the EIR: Aesthetics The proposed project includes the ultimate development of increased density residential land uses and may result in substantial visual changes to the project area. Tasks • Review the Specific Plan & Design Guidelines prepared for the proposed project - Scope of work does not include visual simulations • Analyze the existing visual character of the project area. Compare the height and massing of the proposed project with surrounding land uses and structures. • Discuss consistency of the proposed project with visual quality and design policies and guidelines of the City General Plan and other plans and studies, as appropriate. • Evaluate the project site for potential nighttime light and glare impacts on nearby uses. • Discuss measures included in the proposed project to mitigate potentially significant visual impacts. As appropriate, identify additional or alternative measures to avoid or reduce any potentially significant effects to a less-than-significant level. • Determine the significance of potential project impacts on the existing character of the area. Air Quality / GHG Analysis Site preparation and construction activities, as well as operational characteristics, could generate substantial short term temporary and long term operational emissions of particulates and other criteria air pollutants that may exceed significance thresholds. Stationary and mobile source emissions associated with the project may result in project emissions that exceed South Coast Air Quality Management District (SCAQMD) thresholds of significance. These new emissions, added to existing sources of air pollution and cumulative development planned for the area, could contribute to the degraded air quality within the Air Basin. Tasks • Review the local and regional climate, meteorology, and topography as they affect the accumulation or dispersion of pollutants • Identify federal, state, and local regulatory agencies responsible for air quality management, and briefly summarize pertinent federal, state, and local air quality policies, regulations and standards as they pertain to the proposed project site. • Summarize current air quality conditions and recent trends (last three years) in the project area on the basis of the annual air quality monitoring data summaries published by the Air Resources Board (ARB). • Discuss SCAQMD projections of future air quality trends over the life of the project as presented in the most recent Air Quality Management Plan (AQMP), and the assumptions upon which the projections are based. Identify any policies or goals embodied in the AQMP that would apply to the proposed project site. • Identify air pollutant-sensitive land uses or activities in the vicinity of the project site or along roads providing access to the project site. • Describe the SCAQMD air quality impact significance thresholds for new developments. • Discuss, at an appropriate level of detail, the potential for short-term emissions of criteria air pollutants (those for which the U.S. Environmental Protection Agency has established ambient air quality standards) generated by construction activities. • Use URBEMIS 2007, version 9.2 air quality model to prepare a daily inventory of criteria air pollutant and carbon dioxide emissions for the proposed project. • Discuss the potential for air pollutant emissions from development in the project area to adversely affect sensitive land uses or activities, or to impede attainment of state or federal air quality goals. • Discuss conformance of the project with the AQMP, and determine whether identified air quality impacts would meet any SCAQMD thresholds of significance. • Summarize statewide planning efforts relative to climate change and the generation of greenhouse gas emissions, including Assembly Bill 32, Executive order S-01-07, and the reporting and recommendations to date of the California EPA Climate Action Team. Present discussion about how the California Code of Regulations Title 24 requires the construction of new energy efficient buildings that result in less greenhouse gas emissions. • Identify the greenhouse gas analysis recommendations of the Association of Environmental Professionals (AEP) as presented in its Alternative Approaches to Analyzing Greenhouse Gas Emissions and Global Climate Change in CEQA Documents, recently finalized. Recommend AEP endorsed feasible mitigation measures to help the proposed project reduce greenhouse gas without any major project redesigns, such as encouraging recycling, landscaping recommendations, increased building efficiency, use of energy efficient appliances, use of highly efficient compact fluorescent lighting, worker carpooling, and pedestrian friendly design features, to reduce the project's contribution to greenhouse gas emissions. • Identify cumulative development in the area (i.e., development that has been approved or is in-process) and discuss the potential for cumulative development to adversely affect air quality or impede attainment of air quality goals. • Identify practical, feasible and clear measures to mitigate the adverse impacts of the project on air quality that are identified in the analysis. Mitigation measures will be developed in consultation with the Authority as appropriate. Quantify project impacts and evaluate whether mitigation measures would reduce the impacts below a level of significance. Identify the parties responsible for implementing each measure. Incorporate standard mitigations provided by the City, as appropriate. ESA has been listed by the California Climate Registry as a firm qualified to perform baseline emission inventories for greenhouse gases. ESA has been implementing greenhouse gas emissions analyses for the past 8 months and has responded to comments from local air districts and the state attorney general. Cultural Resources Assessment Implementation of the proposed Specific Plan could result in potential impacts to cultural or historic resources. Tasks ESA will complete a comprehensive cultural resources investigation and will incorporate it into the EIR. The analysis will include and evaluation of existing archaeological literature, an examination of historic maps, the National Register of Historic Places, the California State Historic Resources Inventory, and the listing of California Historical Landmarks. ESA will utilize the existing historic building inventory that has been previously completed for the evaluation of impacts to historic structures. Tasks include: Conduct a site walkover survey to document any existing or previously identified cultural resources; coordination and records search with the local archaeological resources information center; and evaluate the potential project impacts and discuss measures to mitigate potentially significant impacts. Hydrology and Water Quality The City of Temecula Public Works Department will provide hydrology/flood control GIS based information for inclusion in the Draft EIR including on-site flood plains, drainage and a storm water retention areas required for the proposed project. Implementation of the project could result in potential increases in inundation, sedimentation, and/or damage from water sources on the site to downstream areas. The project could also affect the collection and conveyance of runoff and sediment. Tasks Summarize hydrologic and drainage information provided by the City of Temecula, which is anticipated to include a description of existing site conditions including existing watershed, drainage facilities, hydrology, potential surface runoff, flooding and mitigation measures, if required. Summarize water quality data, which is anticipated to include and describe existing site conditions including drainage; adequacy of local storm drainage infrastructure; regional water quality including surface water and groundwater; and mitigation measures to comply with regulatory requirements, if required. Land Use and Planning The proposed project requires a specific plan amendment, and will be implemented through a use permit and design review process. Implementation of the proposed project could be incompatible with surrounding land uses or conflict with surrounding land use designations or relevant zoning. Tasks • Identify and map existing land uses, general plan and zoning designations, on and surrounding the project site. Data sources will include the City General Plan, zoning maps, and existing land use survey conducted by ESA staff of the surrounding area. • Discuss the relationship of existing and proposed uses of the site with existing and planned uses of surrounding properties. Discuss consistency with the adopted Specific Plan, City General Plan, zoning and other relevant planning programs. • Discuss cumulative development (approved and planned projects) in the vicinity of the project. • Identify any inconsistencies with local or regional land use policies, and recommend mitigation measures to improve compliance with local land use policies. • Identify all required approvals. Noise Analysis Noise generated by construction activities and operational noise from the completed project (specific plan build out) would increase noise levels as a result of an increase in local traffic and operational activities. This analysis will be based on the traffic report, event activities and construction equipment mix. Tasks • Briefly describe and discuss existing major noise sources at the project site, particularly the noise from adjacent roadways and events. Describe the existing noise environment on the basis of up to four short-term measurements carried out by ESA staff. • Briefly summarize state and local noise policies, regulations, and standards as they pertain to the proposed project. In addition, ESA will research existing noise elements and ordinances at a variety of municipalities with similar entertainment venues within California and across the United States to determine the feasibility of preparing alternative noise standards for the specific plan area. Findings will be summarized in a memorandum and incorporated into the Specific Plan development standards. • Identify noise-sensitive land uses or activities in the vicinity of the project site, and along roads providing access to the project site, that would be affected by development of the proposed project. • Discuss the potential for on-site construction activities to affect nearby residences and other sensitive receptors. This discussion will be based upon proposed construction activities and scheduling information provided by the applicant. Otherwise, this discussion will be based upon peak noise levels generated by an assumed standard mix of construction equipment and activities. • Using the Federal Highway Administration's Highway Traffic Noise Prediction Model (FHWA-RD-77-108), ESA will calculate existing, future base case (i.e., without the project), future project case (i.e., with the project), roadside noise levels along road segments that would be affected by motor vehicle traffic generated by the project, to determine whether project vehicular traffic would adversely affect adjacent land uses. • Identify cumulative development in the project area (i.e., development that is under formal consideration or has been approved, and discuss the potential for cumulative development to adversely affect noise-sensitive land uses. • Identify practical, feasible and clear measures to mitigate the adverse impacts of the project on noise. Mitigation measures will be developed in consultation with the lead agency and responsible agencies as appropriate. • Develop and discuss measures to mitigate potentially significant impacts. Traffic and Circulation ESA will coordinate the traffic study to be prepared by RK Engineering and will summarize findings in the EIR document. The traffic impact analysis will include an evaluation of construction related and operational effects of the proposed project. The traffic study will study fifteen (15) study area intersections. The study area intersections will have to be analyzed for both AM/PM peak hour conditions. Tasks • Prepare a traffic analysis which is will include a description of project area roadways, existing traffic volumes and intersection conditions, applicable plans and policies, construction and operational impacts, and mitigation measures, if required. Access Evaluation and Specific Plan Inputs • The traffic study will analyze the following conditions: - Existing - Existing with the Project - Project Buildout Year with Project The following Scope of Work is proposed by RK Engineering for this study effort: • Review the Site Plan for the project from a traffic circulation standpoint. • Field review the site to determine Existing conditions. • Obtain AM/PM peak hour counts at the fifteen (15) study area intersections. Also obtain 24- hour traffic counts at up to four (4) locations. • Determine existing levels of service at the fifteen (15) study area intersections based upon the HCM methodology. • Determine the project's trip generation, trip distribution and traffic assignment to the adjoining roadway system. Compare the trip generation of the existing and proposed specific plans. • Determine existing plus project traffic impacts and level of service at the fifteen (15) study area intersections. This will include an analysis of both the existing and proposed specific plans. • Determine Project Buildout Year traffic impacts and level of service with the project at the fifteen (15) study area intersections. This will include an analysis of both the existing and proposed specific plans. • Determine project's traffic contribution to the fifteen (15) study area intersections. • Review project access and determine the need for any special turn lanes that may be required to serve the project. • Develop mitigation measures (i.e. traffic signals, additional traffic lanes, etc.) that may be required to accommodate the project. • Develop project recommendations. • Summarize the results of the study in a traffic impact report. • Optional task - perform Caltrans merge / diverge analysis for 3 freeways segments Public Services and Utilities The following public services and utilities will be evaluated by the EIR: • Water Supply • Discuss regional and local water supply setting and project impacts. • Identify measures to mitigate potential impacts that would result from the proposed project. • Sanitary Sewer • Describe the current capacity and treatment methods and the location of the treatment plant that serves the proposed areas • Identify measures to mitigate potential impacts that would result from the proposed project. • Identify mitigation measures to comply with regulatory requirements. • Electricity/Natural Gas • Discuss energy supply setting. Evaluate the capacity of the energy suppliers to meet increased demand resulting from the proposed ordinance. • Identify measures to mitigate potential impacts that would result from the proposed project. • Solid Waste • Identify providers of solid waste disposal to the project area. Describe transfer stations and landfill capacities. • Identify measures that would mitigate potential impacts to the providers of solid waste disposal resulting from the proposed project. • Recreation • Describe the location, current levels of use, and existing conditions of recreation areas within the project area. • Identify any project impacts on area recreation and park facilities. • Identify measures to mitigate potential impacts. Cumulative Impacts Implementation of the proposed project could contribute to cumulative impacts in the region. Cumulative impacts and mitigation measures will be documented and will be easily differentiated from project specific impacts and mitigation measures. Tasks • Compile a list of projects in the project vicinity in cooperation with the city and county and based on information provided in the traffic report. • Address the cumulative impacts of the proposed project in conjunction with other uses, existing and proposed, in the surrounding area. • Identify measures that would reduce cumulative impacts of the project to the City. Schedule We understand the aggressive schedule that is required for this project and that approval of the EIR by the City will be the critical path for project scheduling purposes. The Administrative Draft EIR can be completed within four weeks of receipt of all technical studies. The following schedule (Table 1) supports achievement of the major milestones of the project, and the certification of the environmental documentation. TABLE 1 OLD TOWN SPECIFIC PLAN AMENDMENT EIR SCHEDULE TASK DURATION Task 1 - Project Management/Coordination Ongoing Task 2 - Draft EIR 4 weeks* Prepare Administrative Draft EIR 2 weeks City/Project Team Review 9 week Prepare Screencheck Draft EIR 2 weeks Draft EIR Public Review Period 45 Days Task 3 - Final EIR Prepare Administrative Draft EIR 2 weeks City/Project Team Review 9 week Prepare Screencheck Final EIR 1 week Final EIR Distribution 1 week This preparation period is dependent on receipt of all documents and electronic information. Preparation of the document may overlap with other tasks and sections will be submitted prior to completion of entire document, in order to meet schedule requirements. Assumes that the traffic study will be completed within 4 weeks. Following receipt of traffic study. EXHIBIT B PAYMENT RATES AND SCHEDULE The following cost estimate (Table 2) has been prepared to outline estimated costs to complete the above outlined tasks. Reimbursable expenses, including travel/parking, etc. will be invoiced in accordance with ESA standard rate schedule. TABLE 2 COST ESTIMATE - OLD TOWN SPECIFIC PLAN AMENDMENT EIR TASK COST Task 1 - Project Management/Coordination/Meetings/Public Hearings $9,500 Task 2 -Administrative Draft EIR / Draft EIR $39,300 Traffic Study (includes optional Caltrans merge/diverge evaluation task - $4,500) $27,500 Noise Study (including alternative noise ordinance research) $9,500 Air Quality / GHG Assessment $6,500 Cultural Resource Assessment $8,500 Task 3 -Final El R $7,500 Subtotal - Labor Document Reproduction $6,500 Reimbursable Expenses (in-house copying, mileage, postage, etc.) a $2,200 Contingency (10%) $12,000 Total $129,000 a All CEQA notices and Initial Study preparation and distribution to be provided by the City of Temecula. Our services will be billed monthly on a time-and-materials basis. Should the need arise for additional professional services beyond those set forth in the scope of services due to revisions to the project, the regulatory environment, requirements exceeding our specified budget allowances, ESA will only undertake such additional services upon receipt of authorization by the City of Temecula. Please review the enclosed scope of work and if acceptable, authorize below and return to ESA. We look forward to providing professional environmental consulting services to the City of Temecula. ENVIRONMENTAL SCIENCE ASSOCIATES 2009 SCHEDULE OF FEES 1. Personnel Category Rates Charges will be made at the Category rates set forth below for time spent on project management, consultation or meetings related to the project, field work, report preparation and review, travel time, etc. Time spent on projects in litigation, in depositions and providing expert testimony will be charged at the Category rate times 1.5. Executive Director $ 220.00 Senior Director II $ 200.00 Senior Director 1 $ 185.00 Director II $ 175.00 Director 1 $ 170.00 Senior Managing Associate II $ 160.00 Senior Managing Associate 1 $ 155.00 Senior Technical Associate II $ 160.00 Senior Technical Associate 1 $ 155.00 Managing Associate 11 $ 145.00 Managing Associate 1 $ 140.00 Technical Assoc. 11 $ 145.00 Technical Assoc. 1 $ 140.00 Senior Associate 11 $ 125.00 Senior Associate 1 $ 115.00 Associate 111 $ 100.00 Associate 11 $ 90.00 Associate 1 $ 80.00 Environmental Tech 11 $ 70.00 Environmental Tech 1 $ 60.00 Senior Admin / Graphics $ 95.00 Administrative / Graphics $ 80.00 Clerical $ 65.00 (a) From time to time, ESA retains outside professional and technical labor on a temporary basis to meet peak workload demands. Such contract labor may be charged at regular Employee Category rates. (b) ESA reserves the right to revise the Personnel Category Rates annually to reflect changes in its operating costs. (c) For each contract, we propose an escalation rate of 3% for each contract year. ESA Expenses A. B. Travel Expenses 1. Transportation a. Company/personal vehicle - $0.485 per mile, or current allowable IRS rate. b. Common carrier or car rental -actual multiplied by 1.1 2. Lodging, meals and related expenses - direct expenses multiplied by 1.1 Communications Fee In-house costs for long-distance phone, telecopier, regular postage, walk-up copier, and records retention - project labor charges multiplied by 3% C. Printing/Reproduction Rates ITEM RATE/PAGE 81/2 x 11 b/w $0.05 11 x 17 b/w 0.10 81/2 x 11 color 1.00 11 x 17 color 2.00 Covers 0.20 Binding 0.75 HP Plotter 25.00 D. Equipment Rates ITEM RATE/DAY RATE/WEE K Vehicles $40.00 a $180.00 GIS Computer Time 120.00c Trimble GeoXT GPS 75.00 $350.00 Laptop Computers 50.00 $200.00 LCD Projector 200.00 $600.00 Noise Meter 50.00 Sample Pump 25.00 Surveying Kit 20.00 Field Traps 40.00 Digital Planimeter $40.00 Cameras/Video/Cell Phone 20.00 Miscellaneous Small 5.00 Equipment Garmin GPS 25.00 a Half day rate is $20.00. Actual project charges will be either $0.485 per mile or the day rate, whichever is higher. c GIS computer time will be charged at $15.00 per hour. III. Subcontracts Subcontract services will be invoiced at cost multiplied by 1.1. IV. Other There shall be added to all charges set forth above amounts equal to any applicable sales or use taxes legally levied in lieu thereof, now or hereinafter imposed under the authority of a federal, state, or local taxing jurisdiction. ITEM NO. 19 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Susan W. Jones, City Clerk/Director of Support Services DATE: June 9, 2009 SUBJECT: Records Destruction Approval PREPARED BY: Gwyn Flores, Records Manager RECOMMENDATION: That the City Council approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. BACKGROUND: On January 9, 2007, the City Council approved Resolution No. 07-02 which authorizes the destruction of certain City records which have become outdated, obsolete or are excess documents, in compliance with State of California Government Code, Sections 34090 through 34090.7. Attached Exhibit A, lists records from the Finance Department in which certain documents have been identified within various Records Series of the Records Retention Schedule. Attached Exhibit B, lists records from the City Clerk Department in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. The City Attorney has reviewed this request and has signed the Exhibits as provided for in Resolution No. 07-02. ATTACHMENTS: Destruction of Records, Finance Department Exhibit A, List of records recommended for destruction Destruction of Records, City Clerk's Department Exhibit B, List of records recommended for destruction TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 9, 2009 SUBJECT: Request for Destruction of Records Attached "Exhibit Xis a listing of records maintained in the City's Finance Department. These documents have been identified in various Retention Groups 401-06 Accounts Payable, 403-08 A/P Checks, 402-02 Daily Cash Receipts and 404-04 Timesheets and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution No. 07-02. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090.5, 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. ,APPROVED: Department Head: Genie Roberts, Director of Finance - 3~:Yi/ %1 Date/ APPROVED: y City Attorney: Peter . Thor n Date R:MornsWestruct.rgs EXHIBIT "A" CITY OF TEMECULA RECORDS MANAGEMENT DESTRUCTION FILE REPORT Document Reference Date Item Reference Brief 'Description Records Series Reference#J Retention 140 04/05 0001661 A/P Voucher Packages 401-06/4AA 140 04/05 0001659 A/P Voucher Packages 401-06/4AA 140 04/05 0001658 A/P Voucher Packages 401-06/4AA 140 04/05 0001657 A/P Voucher Packages 401-06/4AA 140 04/05 0001656 A/P Voucher Packages 401-06/4AA 140 04/05 0001655 A/P Voucher Packages 401-06/4AA 140 04/05 0001654 A/P Voucher Packages 401-06/4AA 140 04/05 0001653 A/P Voucher Packages 401-06/4AA 140 04/05 0001652 A/P Voucher Packages 401-06/4AA 140 04/05 0001651 A/P Voucher Packages 401-06/4AA 140 04/05 0001650 A/P Voucher Packages 401-06/4AA 140 04/05 0001649 A/P Voucher Packages 401-06/4AA 140 04/05 0001648 A/P Voucher Packages 401-06/4AA 140 04/05 0001647 A/P Voucher Packages 401-06/4AA 140 04/05 0001646 A/P Voucher Packages 401-06/4AA 140 04/05 0001645 A/P Voucher Packages 401-06/4AA 140 04/05 0001644 A/P Voucher Packages 401-06/4AA 140 04/05 0001643 A/P Voucher Packages 401-06/4AA 140 04/05 0001642 A/P Voucher Packages 401-06/4AA 140 04/05 0001641 A/P Voucher Packages 401-06/4AA 140 04/05 0001640 A/P Voucher Packages 401-06/4AA 140 04/05 0001639 A/P Voucher Packages 401-06/4AA 140 04/05 0001638 A/P Voucher Packages 401-06/4AA 140 04/05 0001637 A/P Voucher Packages 401-06/4AA 140 04/05 0001636 A/P Voucher Packages 401-06/4AA 140 04/05 0001635 A/P Voucher Packages 401-06/4AA 140 04/05 0001634 A/P Voucher Packages 401-06/4AA 140 04/05 0001633 A/P Voucher Packages 401-06/4AA 140 04/05 0001632 A/P Voucher Packages 401706/4 AA 140 04/05 0001631 A/P Voucher Packages 401-06/4AA 140 04/05 0001630 A/P Voucher Packages 401-06/4AA 140 04/05 0001629 A/P Voucher Packages 401-06/4AA Document Reference ; Date Item Reference , Brief Description Records Series Reference#/Retention 140 04/05 0001628 A/P Voucher Packages 401-06/4AA 140 03/04 0001119 A/P Voucher Packages 401-06/4AA 140 03/04 0001138 A/P Voucher Packages 401-06/4AA 140 03/04 0001140 A/P Voucher Packages 401-06/4AA 140 03/04 0001121 A/P Voucher Packages 401-06/4AA 140 03/04 0001135 A/P Voucher Packages 401-06/4AA 140 03/04 0001316 A/P Voucher Packages 401-06/4AA 140 03/04 0001315 A/P Voucher Packages 401-06/4AA 140 03/04 0001319 A/P Voucher Packages 401-06/4AA 140 03/04 0001318 A/P Voucher Packages 401-06/4AA 140 03/04 0001322 A/P Voucher Packages 401-06/4AA 140 03/04 0001321 A/P Voucher Packages 401-06/4AA 140 03/04 0001117 A/P Voucher Packages 401-06/4AA 140 03/04 0001115 A/P Voucher Packages 401-06/4AA 140 03/04 0001111 A/P Voucher Packages 401-06/4AA 140 03/04 0001109 A/P Voucher Packages 401-06/4AA 140 03/04 0001105 A/P Voucher Packages 401-06/4AA 140 03/04 0001118 A/P Voucher Packages 401-06/4AA 140 03/04 0001113 A/P Voucher Packages 401-06/4AA 140 03/04 0001326 A/P Voucher Packages. 401-06/4AA 140 03/04 0001107 A/P Voucher Packages 401-06I4AA 140 03/04 0001324 A/P Voucher Packages 401-06/4AA 140 03/04 0001116 A/P Voucher Packages 401-06/4AA 140 03/04 0001332 A/P Voucher Packages 401-06/4AA 140 03/04 0001325 A/P Voucher Packages 401-06/4AA 140 03/04 0001329 A/P Voucher Packages 401-06/4AA 140 03104 0001328 A/P Voucher Packages 401-06/4AA 140 03/04 0001327 A/P Voucher Packages 401-06/4AA 140 03/04 0001331 A/P Voucher Packages 401-06/4AA 140 .03/04 0001330 A/P Voucher Packages 401-06/4AA 140 02/03 0001377 A/P Voucher Packages 401-06/4AA 140 02/03 0001281 A/P Voucher Packages 401-06/4AA 140 02/03 0001371 A/P Voucher Packages 401-06/4AA 140 02/03 0001376 A/P Voucher Packages 401-06/4AA 140 02/03 0001355 A/P Voucher Packages 401-06/4AA 140 02/03 0001354 A/P Voucher Packages 401-06/4AA 140 02/03 0001352 A/P Voucher Packages 401-06/4AA 140 02/03 0001351 AIP Voucher Packages 401-06/4AA Document Reference Date Item Reference Brief Description Records Ser Reference#/t3etention 140 02103 0001215 A/P Voucher Packages 401-06/4AA 140 02/03 0001221 A/P Voucher Packages 401-06/4AA 140 02/03 0001219 A/P Voucher Packages 401-0614AA 140 02/03 0001216 A/P Voucher Packages 401-06/4AA 140 02/03 0001217 A/P Voucher Packages 401-06/4AA 140 02103 0001218 A/P Voucher Packages 401-06/4AA 140 02/03 0001220 A/P Voucher Packages 401-06/4AA 140 02/03 0001350 A/P Voucher Packages 401-06/4AA 140 02/03 0001222 A/P Voucher Packages 401-06/4AA 140 02/03 0001347 A/P Voucher Packages 401-06/4AA 140 02/03 0001224 A/P Voucher Packages 401-06/4AA 140 02/03 0001344 A/P Voucher Packages 401-0614AA 140 02/03 0001349 A/P Voucher Packages 401-06/4AA 140 02/03 0001348 A/P Voucher Packages 401-06/4AA 140 02/03 0001346 A/P Voucher Packages 401-06/4AA 140 02/03 0001345 A/P Voucher Packages 401-06/4AA 140 02/03 0001342 A/P Voucher Packages 401-06/4AA 140 02/03 0001343 A/P Voucher Packages 401-06/4AA 140 02/03 0001226 A/P Voucher Packages 401-06/4AA 140 02/03 0001228 A/P Voucher Packages 401-06/4AA 140 02/03 0001200 A/P Voucher Packages 401-06/4AA 140 02103 0001202 A/P Voucher Packages 401-06/4AA 140 02/03 0001208 A/P Voucher Packages 401-06/4AA 140 02/03 0001206 A/P Voucher Packages 401-06/4AA 140 01/02 & 02/03 0001341 A/P Voucher Packages 401-06/4AA 140 01/02 0001204 A/P Voucher Packages 401-06/4AA 140 01/02 0001261 A/P Voucher Packages 401-06/4AA 140 01/02 0001260 A/P Voucher Packages 401-06/4AA 140 01/02 0001258 A/P Voucher Packages 401-06/4AA 140 00/01 0001172 A/P Voucher Packages 401-06/4AA 140 00/01 0001244 A/P Voucher Packages 401-06/4AA 140 00/01 0001169 A/P Voucher Packages 401-06/4AA 140 00/01 0001241 A/P Voucher Packages 401-06/4AA 140 00/01 0001245 A/P Voucher Packages 401-06/4AA 140 00101 0001246 A/P Voucher Packages 401-0614AA 140 00/01 0001243 A/P Voucher Packages 401-06/4AA 140 00/01 0001242 A/P Voucher Packages 401-06/4AA 140 00101 0001240 A/P Voucher Packages 401-0614AA DOCUlllert Reference Date Item Reference Brief Description Records Series Reference#/Retention 140 00/01 0001239 A/P Voucher Packages 401-06/4AA 140 00/01 0001168 A/P Voucher Packages 401-06/4AA 140 00/01 0001167 A/P Voucher Packages 401-06/4AA 140 00/01 0001165 A/P Voucher Packages 401-06/4AA 140 00/01 0001164 A/P Voucher Packages 401-06/4AA 140 00101 0001162 A/P Voucher Packages 401-06/4AA 140 00/01 0001161 A/P Voucher Packages 401-06/4AA 140 00/01 0001166 A/P Voucher Packages 401-06/4AA 140 00/01 0001238 A/P Voucher Packages. 401-06/4AA 140 00/01 0001163 A/P Voucher Packages 401-06/4AA 140 00/01 0001235 A/P Voucher Packages 401-0614AA 140 00/01 0001233 A/P Voucher Packages 401-06/4AA 140 00/01 0001160 A/P Voucher Packages 401-06/4AA 140 00/01 0001237 _ A/P Voucher Packages 401-06/4AA 140 00/01 0001236 A/P Voucher Packages 401-06/4AA 140 00/01 0001234 A/P Voucher Packages 401-06/4AA 140 00/01 0001232 A/P Voucher Packages 401-06/4AA 140 00/01 0001231 A/P Voucher Packages 401-06/4AA 140 99/00 0001057 A/P Voucher Packages 401-06/4AA 140 97/98 0000883 A/P Voucher Packages 401-06/4AA 140 97/98 0000864 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 111 A/P Voucher Packages 401-06/4AA 140 93194 Microfilm 110 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 109 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 108 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 107 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 106 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 105 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 104 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 103 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 102 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 101 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 100 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 99 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 98 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 97 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 96 A/P Voucher Packages 401-06/4AA 140 93194 Microfilm 95 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 94 A/P Voucher Packages 401-06/4AA Document Reference Date Item Reference Brief Description Records aeries Reference#/Retention 140 93/94 Microfilm 93 A/P Voucher Packages 401-06/4AA 140 93194 Microfilm 92 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 91 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 90 A/P Voucher Packages 401-06/4AA 140 93194 Microfilm 89 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 88 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 87 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 86 A/P Voucher Packages 401-06/4AA 140 93194 Microfilm 85 A/P Voucher Packages 401-06/4AA 140 93194 Microfilm 84 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 83 A/P Voucher Packages 401-06/4AA 140 93/94. Microfilm 82 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 81 A/P Voucher Packages 401-0614AA 140 93194 Microfilm 80 A/P Voucher Packages 401-06/4AA 140 93/94 Microfilm 79 A/P Voucher Packages 401-0614AA 140 93/94 Microfilm 78 A/P Voucher Packages 401-0614AA 140 94/95, 95/96, 96/97, 97/98, 98/99 LaserFiche A/P Voucher Packages 401-06/4AA 140 00/01 0000046 A/P.Refunds 401-06/4AA 140 00101 0000948 A/P Refunds 401-06/4AA 140 00/01 0000055 A/P Refunds 401-06/4AA 140 00101 0000964 A/P Refunds 401-06/4AA 140. 00/01 0000950 A/P Refunds 401-06/4AA 140 00/01 0000949 A/P Refunds 401-06/4AA 140 00/01 0000946 A/P Refunds 401-06/4AA 140 00/01 0000944 A/P Refunds 401-06/4AA 140 00/01 0000962 A/P Refunds 401-06/4AA 140 00/01 0000960 A/P Refunds 401-06/4AA 140 00/01 0001046 A/P Refunds 401-06/4AA 140 00/01 0001048 A/P Refunds 401-06/4AA 140 00/01 0001050 A/P Refunds 401-06/4AA 140 00/01 0001052 A/P Refunds 401-06/4AA 140 00/01 0001054 A/P Refunds 401-0614AA 140 00/01 0001039 A/P Refunds 401-06/4AA 140 99/00 0002176 A/P Refunds 401-06/4AA 140 99100 0002203 A/P Refunds 401-0614AA 140 99/00 0002209 A/P Refunds 401-06/4AA 140 99/00 0002207 A/P Refunds 401-06/4AA Document Reference Date tern Reference Brief Description Records Series Reference#/Retention 140 99/00 0002213 A/P Refunds 401-06/4AA 140 99/00 0002185 A/P Refunds 401-06/4AA 140 99/00 0002197 A/P Refunds 401-06/4AA 140 99/00 0002214 A/P Refunds 401-06/4AA 140 99/00 0002187 A/P Refunds 401-06/4AA 140 99/00 0002212 A/P Refunds 401-06/4AA 140 99/00 0002193 A/P Refunds 401-06/4AA 140 99/00 0002192 A/P Refunds 401-06/4AA 140 99/00 0002217 A/P Refunds 401-06/4AA 140 99/00 0002194 A/P Refunds 401-06/4AA 140 99/00 0002200 A/P Refunds 401-06/4AA 140 99/00 0002190 A/P Refunds 401-06/4AA 140 99/00 0002199 A/P Refunds 401-06/4AA 140 99/00 0002216 A/P Refunds 401-06/4AA 140 99/00 0002201 A/P Refunds 401-06/4AA 140 99/00 0002208 A/P Refunds 401-06/4AA 140 99/00 0002205 A/P Refunds 401-06/4AA 140 99/00. 0002182 A/P Refunds 401-06/4AA 140 99/00 0002211 A/P Refunds 401-06/4AA 140 99/00 0002195 A/P Refunds 401-06/4AA 140 99/00 0002181 A/P Refunds 401-06/4AA 140 99/00 0002180 A/P Refunds 401-06/4AA 140 99/00 0002188 A/P Refunds 401-06/4AA 140 99/00 0002186 A/P Refunds 401-06/4AA 140 99/00 0002179 A/P Refunds 401-06/4AA 140 99/00 0002198 A/P Refunds 401-06/4AA 140 98/99 0002177 A/P Refunds 401-06/4AA 140 98/99 0002202 A/P Refunds 401-06/4AA 140 98/99 0002183 A/P Refunds 401-06/4AA 140 98/99 0002206 A/P Refunds 401-06/4AA 140 91-92 0000925 A/P Refunds 401-06/4AA 140 02/03 0001274 A/P Checks 403-08/4AA 140 02/03 0001277 A/P Checks 403-08/4AA 140 02/03 0001276 A/P Checks 403-08/4AA 140 02/03 0001195 A/P Checks 403-08/4AA 140 02/03 0001194 A/P Checks 403-08/4AA 140 02/03 0001192 A/P Checks 403-08/4AA 140 01/02 0000984 A/P Checks 403-08/4AA 140 01/02 0000986 A/P Checks '403-08/4AA Document Reference Date - Item Reference Brief' Description Records "cries Reference#/Retention 140 01/02 0000980 A/P Checks 403-08/4AA 140 00/01 0001041 3A/P Checks 403-08/4AA 140 00/01 0000963 A/P Checks 403-08/4AA 140 00/01 0001043 A/P Checks 403-08/4AA 140 00/01 0000959 A/P Checks 403-08/4AA 140 00/01 0001045 A/P Checks 403-08/4AA 140 00/01 0000956 A/P Checks 403-08/4AA 140 00/01 0000961 A/P Checks 403-08/4AA 140 00/01 0000943 A/P Checks 403-08/4AA 140 00/01 0000958 A/P Checks 403-08/4AA 140 00/01 0000945 A/P Checks 403-08/4AA 140 00/01 0000954 A/P Checks 403-08/4AA 140 00/01 0000947 A/P Checks 403-08/4AA 140 00/01 0001060 A/P Checks 403-08/4AA 140 00/01 0001062 A/P Checks 403-08/4AA 140 99/00 & 00/01 0001040 A/P Checks 403-08/4AA 140, 99/00 0001082 A/P Checks 403-08/4AA 140 98/99 0000089 A/P Checks 403-08/4AA 140 97/98 0000881 A/P Checks 403-08/4AA 140 96197 0000868 A/P Checks 403-08/4AA 140 96/97 0001126 A/P Checks 403-08/4AA 140 93/94 0000857 A/P Checks 403-08/4AA 140 93/94 0000888 A/P Checks 403-08/4AA 140 04/05 0001615 Dail Cash Receipts 402-02/4AA 140 04/05 0001614 Dail Cash Recei is 402-02/4AA 140 04/05 0001613 Dail Cash Receipts 402-02/4AA 140 04/05 0001612 Dail Cash Receipts 402-02/4AA 140 04/05 0001611 Dail Cash Receipts 402-02/4AA 140 04/05 0001610 Dail Cash Receipts 402-02/4AA 140 04/05 0001609 Dail Cash Receipts 402-02/4AA 140 04/05 0001608 Dail Cash Receipts 402-02/4AA 140 04/05 0001607 Dail Cash Receipts 402-02/4AA 140 04/05 0001606 Dail Cash Receipts 402-02/4AA 140 04/05 0001605 Dail Cash Receipts 402-02/4AA 140 04/05 0001604 Dail Cash Receipts 402-02/4AA 140 04/05 0001603 Dail Cash Receipts 402-02/4AA 140 03/04 0001310 Dail Cash Receipts 402-02/4AA 140 03/04 0001309 Dail Cash Receipts, 402-02/4AA 140 03/04 0001311 Dail Cash Receipts 402-02/4AA 140 03/04 0001312 Dail Cash Receipts 402-02/4AA 140 03/04 0001314 Dail Cash Receipts 402-02/4AA Document Reference Date Item Reference Brief Description File Reference# Security Class 140 03/04 0001313 Dail Cash Receipts 402-02/4AA 140 03/04 0001207 Dail Cash Receipts 402-02/4AA 140 03104 0001209 Dail Cash Receipts 402-02/4AA 140 03/04 0001211 Dail Cash Receipts 402-0214AA 140 03/04 0001213 Dail Cash Receipts 402-02/4AA 140 03/04 0001198 Dail Cash Receipts 402-02/4AA 140 02/03 0001288 Dail Cash Receipts 402-02/4AA 140 02/03 0001292 Dail Cash Receipts 402-02/4AA 140 02/03 0001291 Dail Cash Receipts 402-02/4AA 140 02/03 0001278 Dail Cash Receipts 402-02/4AA 140 02/03 0001359 Dail Cash Receipts 402-02/4AA 140 02/03 0001287 Dail Cash Receipts 402-02/4AA 140 02/03 0001356 Dail Cash Receipts 402-02/4AA 140 02/03 0001290 Dail Cash Receipts 402-02/4AA 140 02/03 0001353 Dail Cash Receipts 402-02/4AA 140 02/03 0001358 Dail Cash Receipts 402-02/4AA 140 02/03 0001357 Dail Cash Receipts 402-02/4AA 140 01/02 0001252 Dail Cash Receipts 402-02/4AA 140 01/02 0001251 Dail Cash Receipts 402-02/4AA 140 01/02 0001249 Dail Cash Receipts 402-02/4AA 140 01/02 0001248 Dail Cash Receipts 402-02/4AA 140 01/02 0001176 Dail Cash Receipts 402-02/4AA 140 01/02 0001177 Dail Cash Receipts 402-02/4AA 140 01/02 0001174 Dail Cash Receipts 402-02/4AA 140 01/02 0001173 Dail Cash Receipts 402-0214AA 140 00/01 0000058 Dail Cash Receipts 402-02/4AA 140 00/01 0000052 Dail Cash Receipts 402-02/4AA 140 00101 0000965 Dail Cash Receipts 402-02/4AA 140 00/01 0000054 Dail Cash Receipts 402-02/4AA 140 00/01 0000974 Dail Cash Receipts 402-02/4AA 140 00/01 0000056 Dail Cash Receipts 402-02/4AA 140 00/01 0000971 Dail Cash Receipts 402-02/4AA 140 00/01 0000968 Dail Cash Receipts 402-02/4AA 140 00/01 0000966 Dail Cash Receipts 402-02/4AA 140 00/01 0001070 Dail Cash Receipts 402-02/4AA 140 99/00 0001069 Dail Cash Receipts 402-02/4AA 140 99/00 0000026 Dail Cash Receipts 402-02/4AA 140 99/00 0001056 Dail Cash Receipts 402-0214AA 140 99/00 0000024 Dail Cash Receipts 402-02/4AA 140 99/00 0001058 Dail Cash Receipts 402-02/4AA 140 99/00 0000022 Dail Cash Receipts 402-02/4AA 140 99/00 0000999 Dail Cash Receipts 402-02/4AA 140 99/00 0001001 Dail Cash Receipts 402-02/4AA 140 97198 & 98199 0001078 Partial Daily Cash Receipts 402-02/4AA 140 98/99 0002191 Dail Cash Receipts 402-02/4AA 140 98/99 0002204 Dail Cash Receipts 402-0214AA Document Reference Date Item Reference Brief Description He Reference# Security Class 140 98/99 0002210 Dail Cash Receipts 402-02/4AA 140 98/99 0002215 Dail Cash Receipts 402-02/4AA 140 98/99 0002196 Dail Cash Receipts 402-02/4AA 140 98199 0002178 Dail Cash Receipts 402-0214AA 140 98199 0002189 Dail Cash Receipts 402-02/4AA 140 95-98 0001112 Partial Daily Cash Receipts 402-02/4AA 140 1990 Microfilm 112 Dail Cash Receipts 402-02/4AA 140 90/91 Microfilm 113 Dail Cash Receipts 402-02/4AA 140 1991 Microfilm 114 Dail Cash Receipts 402-02/4AA 140 1991 Microfilm 115 Dail Cash Receipts 402-02/4AA 140 1991 Microfilm 116 Dail Cash Receipts 402-02/4AA 140 1991 Microfilm 117 Dail Cash Receipts 402-02/4AA 140 91/92 Microfilm 118 Dail Cash Receipts 402-02/4AA 140 1992 Microfilm 119 Dail Cash Receipts 402-02/4AA 140 1992 Microfilm 120 Dail Cash Receipts 402-02/4AA 140 92/93 Microfilm 122 Dail Cash Receipts 402-02/4AA 140 1993 Microfilm 123 Dail Cash Receipts 402-02/4AA 140 1993 Microfilm 124 Dail Cash Receipts 402-02/4AA 140 1993 Microfilm 125 Dail Cash Receipts 402-02/4AA 140 93-98 LaserFiche Dail Cash Receipts 402-02/4AA 140 2003 0001327 Timesheets 404-04/6AA 140 02/03 0001230 Timesheets 404-04/6AA 140 2002 0001340 Timesheets 404-04/6AA 140. 2002 0001339 Timesheets 404-0416AA 140 2002 0000033 Timesheets 404-04/6AA 140 01/02 0001006 Timesheets 404-04/6AA 140 2001 0000982 Timesheets 404-04/6AA 140 00/01 0000018 Timesheets 404-04/6AA -140 2000 0000016 Timesheets 404-04/6AA 140 99100 0001101 Timesheets 404-04/6AA 140 1999 0001143 Timesheets 404-04/6AA 140 98/99 0001097 Timesheets 404-04/6AA 140 1998 0000085 Timesheets 404-04/6AA 140 1998 0001124 Timesheets 404-04/6AA 140 1998 0001122 Timesheets 404-0416AA 140 1997 0000871 Timesheets 404-04/6AA 140 1997 0000872 Timesheets 404-04/6AA 140 1996 0000927 Timesheets 404-04/6AA 140 90/91 0000937 Timesheets 404-04/6AA 140 91-96 LaserFiche Timesheets 404-04/6AA TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 9, 2009 SUBJECT: Request for Destruction of Records Attached "Exhibit B" is a listing of records maintained in the City's City Clerk Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution 07-02. Documents required for imaging complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090.5, 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: / Depami-ent,Head: Susan nes, MMC, ty Clerk Date APPROVED: City Attorney: Peter . Tho son D _ 5-/X Date R:UormsWestruct.rgs EXHIBIT "B" CITY OF TEMECULA Records for. Destruction Community Services Commission Agendas (701-03) January 12, 2004 March 8, 2004 June 14, 2004 September 13, 2004 December 13, 2004 January 23, 2004 April 12, 2004 July 12, 2004 October 11, 2004 February 9, 2004 May 10, 2004 August 9, 2004 November 8, 2004 Public Traffic Safety Commission Agendas (701-03) January 22, 2004 April 22, 2004 July 22, 2004 December 9, 2004 February 26, 2004 May 27, 2004 September 23, 2004 March 25, 2004 June 24, 2004 October 28, 2004 Development Review Committee Agendas (701-03) August 12, 1999 August 26, 1999 Economic Development Committee Agendas (701-03) June 2, 1999 July 22, 1999 September 13, 1999 Joint Development Review Committee/Old Town Steering Committee Agenda (701-03) September 28, 2004 Murrieta Creek Advisory Committee Agenda (701-03) March 18, 1999 Old Town Merchants Advertising Committee Agendas (701-03) August 25, 1998 September 8, 1998 Temecula/Murrieta Subcommittee Agenda (701-03) September 27, 2004 Temecula Valley Unified School District/City Council Committee Agendas (701-03) April 22, 1999 September 15, 1999 March 28, 2000 September 27, 2004 Records Destruction/060909 1 Infrastructure Beautification Committee Agenda (701-03) November 22, 2005 Request for Records (703-01) 2006 Solid Waste Management (1170-04) Waste Management Correspondence 1994-2006 California Offices and Organizations - State Water Resources (1502-27) Regional Water Quality Control Board Correspondence 1994-2006 Gas & Electric Files - Correspondence (1202-02) Southern California Edison Correspondence 1994-2006 Southern California Gas Correspondence 1994-2006 Records Destruction/060909 CITY OF TEMECULA LIST OF AGREEMENTS FOR DESTRUCTION (602-00) 98-205 SD Donna E. Webster (Facade Improvement Rebate ) Regulatory Agreement 98-211 SD Sylvia L. Bula Regulatory Agreement 99-78 SD Sylvia W. Smith Regulatory Agreement 99-99 SD Eric V. & Anna M. Cilurzo Regulatory Agreement - First Time Homebuyer (25 Year payback after 5 years) 99-183 SD C.J. McWard Regulatory Agreement 99-206 SD Peggy Cooper Regulatory Agreement 99-253 SD Martin & Yolanda Saucedo Regulatory Agreement 2000-02 SD David A. & Rosaura Arellano Regulatory Agreement 2000-05 SD Robert Leseberg PC Installation 2000-06 SD Minolta Business Systems, Inc. Maintenance Agreement for Copy Machine at CRC 2000-07 SD D.L. Phares & Associates Lease for Police Department Storefront in Old Town 2000-08 SD Sierra Computer Systems, Inc. Migration Services for the Sierra System 2000-09 SD Melad & Associates Building Inspection Services 2000-10 SD Willdan Design Services for Pala Road Improvements Phase II, PW99-011 2000-11 SD Engen Corporation Geotechnical Testing for Pujol Street Sidewalk Improvements, PW98-17 2000-12 SD Eagle Aerial Imaging License Agreement to Purchase City Aerial Photos CD Software 2000-13 SD Becker Engineering Curb, Gutter, Sidewalk & Handicap Ramp Improvements on Winchester Road West of Enterprise Circle South 2000-14 SD Kevin S. & Theresa Lee Ohler Regulatory Agreement 2000-15 SD Minolta Business Systems, Inc. Maintenance Agreement for Copier at Mary Phillips Senior Center 2000-16 SD Converse Consultants Consultant Services for Desilting Basin Project west of the CRC 2000-17 SD Business Information Solutions, Inc. Computer Software Training Classes 000-18 SD 2 F Riverside Construction Company First Street Extension, PW95-08 I SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-19 SD Eastern Municipal Water District Reimbursement Agreement for First Street (EMWD) Extension, PW95-08 2000-20 SD Rancho California Water District Reimbursement Agreement for First Street (RCWD) Extension, PW95-08 2000-21 SD Cozad & Thomsen, Inc. Annual Agreement for Professional Surveying Services 2000-22 SD O'Malley Engineering Corporation Annual Agreement for Professional Surveying Services 2000-23 SD Kleinfelder, Inc. Annual Agreement for Professional Geotechnical and Materials Testing Services 2000-24 SD Converse Consultants Annual Agreement for Professional Geotechnical and Materials Testing Services 2000-25 SD Robert Shea Perdue Real Estate Annual Agreement for Real Estate Appraisal Appraisal Services 2000-26 SD State of California, Department of Program Supplement No. 242 for State Project RPL- Transportation 5459(011), Pavement Rehabilitation for Jefferson Avenue, Front Street and Winchester Road 2000-27 SD State of California, Department of Program Supplement No. M004 for State Project Transportation ITS99-5459(010), Intersection Traffic Monitoring System along 115 2000-28 SD Davidson.& Allen Architects Consultant Services for Mary Phillips Senior Center Expansion Project 2000-29 SD Bedard Construction Repair of Steps at City Property on 6th Street 2000-30 SD Rancho California Water District Reimbursement Agreement for relocation of water meters in relation to Pujol Street Sidewalk Improvements, PW98-17 2000-31 SD Adkan Engineers Survey Services for First Street Extension, PW95-08 2000-32 SD LOR Geotechnical Group, Inc. Geotechnical Services for First Street Extension, PW95-08 2000-33 SD Pela, a Landscape Architectural Firm TCSD Parks/Landscape Plan Check & Inspection Services 2000-34 SD Temecula Swim Club (Triton) Use of Pools at the CRC & Temecula Elementary School 2000-35 SD McLaughlin Engineering & Mining, Inc. Sidewalk Construction on North General Kearny, PW00-03 2000-36 SD Robert Shea Perdue Real Estate Appraisal Services, Pala Road Bridge Appraisal Improvements, PW97-15 2000-37 SID Krieger & Stewart, Inc. Engineering Services for Legal Description & Plat Preparation for Vail Ranch Annexation SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-38 SD Fineline Builders, Inc. Minor Construction Services for Old Town, Store Front Office for the Police Department 2000-39 SD T.R.Y. Security Enterprises, Inc. Provide Traffic Control in relation to the Pala Road Bridge, PW97-15 2000-40 SD A. David & Corrine Federico Jr. Regulatory Agreement 2000-41 SD Moreland & Associates, Inc. Audit Services pertaining to Transient Occupancy Taxes - Review of Embassy Suites Hotel 2000-42 SD Moreland & Associates, Inc. Audit Services pertaining to Franchise Fees - Review of CR & R, Inc. 2000-43 SD Stacie Leigh Holder Regulatory Agreement 2000-44 SD Temecula Town Association License Agreement for use of office space at the Temecula Community Center 2000-46 SD Frederic R. Harris Construction Support Services for First Street Extension, PW95-08 2000-47 SD Caltrop Engineering Corporation Structural Bridge Inspection for First Street Extension, PW95-08 2000-48 SD Sandra Massa-Lavitt Consultant Services involving Riverside County Integrated Plan 2000-50 SD Donna Marie Albert Regulatory Agreement 2000-51 SD County of Riverside Settlement & Release Agreement regarding Automated Criminal Identification and Information System 2000-52 SD Riverside County Flood Control and Cooperative Agreement for Temecula Creek Line Water Conservation District & Cal- VV, Stage 3 Storm Drain Project 7-0-0051 Paseo Del Sol, LLC (Tract 24136) 2000-53 SD KTU & Associates Preparation of a Multi-Use, Non-Motorized Trails Master Plan 2000-54 SD Engineering Ventures, Inc. Surveying Services for Ynez Road, Rancho California Road to Tierra Vista Road 2000-55 SD Melody's Ad Works Consultant Services for "Western Days" Weekend 2000-57 SD Melody's Ad Works Consultant Services for "Taste of the World" event 2000-58 SD Orlando B. & Laurietta E. Caalim Jr. Regulatory Agreement 2000-59 SD Westside City II, LLC Development Impact Fee Credit Agreement - Release & Settlement Agreement 2000-60 SD Don Mosco Agreement to Participate in Assessment District, PA99-0115 & PA99-0116 2000-61 SD DBX, Inc. Flashing Signals at Schools, PW00-12 SD = Scanned & Destroyed Contracts for Destruction - June 2009 . 3 2000-62 SD DBX, Inc. Traffic Loop Detector Installation (various locations) 2000-63 SD Toran Development Old Town Repainting Restrooms, Light Poles, & other related fixtures 2000-64 SD Toran Development Old Town Boardwalk Maintenance 2000-65 SD Toran Development Old Town Front Street Curb & Gutter Cleaning 2000-66 SD Grayner Engineering Design of Seismic Upgrade of Mercantile Building 2000-67 SD Richardson Real Estate, LLC Environmental Indemnification & Remediation Agreement 2000-68 SD Crown Carpet New Carpet & Vinyl Base at the CRC 2000-69 SD Dimitri & Sofia Barski Regulatory Agreement 2000-70 SD Marathon General, Inc. Remove & Replace A.C. Paving on Meadows Parkway South 2000-71 SD Marathon General, Inc. Remove & Replace A.C. Paving on South General Kearny Road 2000-72 SD Principe and Associates Desilting Basin Improvement Project 2000-73 SD Ronald D. & Tara L. Schmitz Regulatory Agreement 2000-74 SD DMG Maximus Consultant Services for Open Space Impact Fee Study 2000-75 SD Riverside County Flood Control and Water Conservation District & Cal- Paseo Del Sol, LLC Cooperative Agreement for Temecula Creek Line VV, Stage 3 Storm Drain Project 7-0-0051 (Tract 24136 & 25417) 2000-76 SD GST Telecom California, Inc. Purchase of Fiber Optic Conduit 2000-78 SD Minagar & Associates Design of the Intelligent Transportation Systems (ITS) Deployment in Temecula, PW99-05 2000-80 SD Cynthia D. Cheathem Regulatory Agreement 2000-81 SD Johnny & Lisa L. Rivera Regulatory Agreement 2000-82 SD Valley Crest Landscape, Inc. Release and Settlement Agreement involving PW97-05, Old Town Streetscape Project 2000-83 SD Jason M. & Miriam R. Parson Regulatory Agreement 2000-84 SD Jahangeer Shahidzadeh Agreement to Participate in Assessment District, PA99-0128 2000-85 SD Robert Bein, William Frost & Associates Traffic Signal Design - Butterfield Stage Road at Rancho California Road, PW98-11 2000-86 SD MATRIX Imaging Products Purchase and Installation Agreement for Records Scanner SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-87 SD JTK Construction Construct & Install Cabinet and Drawer Sections in Computer Room 2000-88 SD California Highway Patrol Provide Traffic Control Services during the Rainbow Canyon Road Closure/Detour 2000-89 SD State of California, Department of Program Agreement No. SLTPP-5459, Project Transportation Number SB99-5459 (003), Construction of New Road at Overland Drive, Ynez Road to Margarita Road, and Margarita Road, W8inchester Road to Solana Way 2000-92 SD RJM Design Group Design Services for Phase I of the Northwest Sports Complex Project 2000-93 SD Temecula Valley International Film Sponsorship of the 2000 Temecula Valley Council International Film Festival 2000-95 SD Moreland & Associates Audit Services for FY ended June 30, 2000 2000-96 SD DBX, Inc. Traffic Loop Detector Installation at Moraga Road & Rancho California Road and Palm Plaza & Ynez Road 2000-97 SD Jose C. & Jennifer M. Cedillo Regulatory Agreement 2000-98 SD Inga-Lill Volk Regulatory Agreement 2000-99 SD Harris & Associates Feasibility Study for Butterfield Stage Road Assessment District 2000-100 SD Broadwing Communications, Inc. Internet Access 2000-101 SD E-Needs, Inc. Service for placing Business License Information on the City's Website 2000-106 SD AOT Public Safety Corporation Consultant Services Agreement for Max Responder & User Software License Agreement for Max Responder 2000-107 SD Macadee Electrical Installation of Flashing Signals at Schools, PW00-12 2000-108 SD Rob Leicester Wagner Temecula Valley Museum Artifact License Agreement 2000-109 SD Temecula Sunrise Rotary Club Placement & Maintenance of 43 existing bus benches 2000-111 SD Pela TCSD Parks/Landscape. Plan Check & Inspection Services 2000-113 SD Pacific Coast Enterprises Street Address Numbering . 2000-114 SD Lennar Homes of California, Inc. Reimbursement Agreement to complete concrete repair and A.C. pavement overlay for Tract 23100-3 & 4, 23101-2 & 23103-1 in Chardonnay Hills 2000-115 SD Melad & Associates Building Inspection Services SD = Scanned & Destroyed Contracts for Destruction - June 2009 /1 2000-116 SD Matrix Imaging Products Purchase and Installation Agreement for an additional Records Scanner 2000-117 SD PIC Environmental Services Environmental Site Assessment Services for Diaz Road Realignment, PW95-27 2000-119 SD Robert B. & Jolene F: Noteboom Regulatory Agreement 2000-120 SD Health & Human Resources Center, HHRC Employee Assistance Program 2000-121 SD P & D Consultants Building Inspection Services to the Building & Safety Department 2000-122 SD Project Design Consultants Design Services for Pauba Road Improvements, Phase Il, PW00-09 2000-123 SD RJM Design Group Consultant Services for Chaparral High School Aquatic Facility 2000-124 SD Godbe Research & Analysis Citizen Opinion Survey 2000-125 SD Temecula Valley Chamber of Commerce Funding for FY2000-01 2000-126 SD Economic Development Corporation of Southwest Riverside County Funding for FY2000-01 2000-127 SD Temecula Valley Film Council Funding for FY2000-01 2000-128 SD Inland Empire Economic Partnership Funding for FY2000-01 Marketing Program 2000-129 SD Temecula Valley Balloon & Wine Festival Sponsorship of the 2001 Event 2000-130 SD Temecula Town Association Sponsorship of Rod Run 2001 Event 2000-131 SD Temecula Town Association Sponsorship of Frontier Days Rodeo 2001 Event 2000-132 SD Temecula Town Association Sponsorship of Great Temecula Tractor Race 2000 Event 2000-133 SD Pacific Relocation Consultants Relocation of the Trading Post 2000-134 SD Frank Yee Traffic Control Device Database Software Upgrade 2000-135 SD T.H.E. Soils Company Geotechnical Services for Rancho California Sports Park, Parking Lot Rehabilitation, PW00-05CSD 2000-136 SD Walter K. Becker Right-of-Way Curb & Gutter Repair, La Prima Vera at Colina Verde 2000-137 SD Kaz I.E.A., Inc. Agreement to Participate in Assessment District, PA99-0472 (Diaz Super Storage) 2000-139 SD SYS Technology, Inc. P.C. Workstations SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-140 SD Arts Council of Temecula Valley Community Grant Agreement 2000-141 SD Theatre Foundation Sponsorship of the 2000 Temecula Revisited Rod Run and Cruise to the Blues 2000-142 SD Herman Weissker, Inc. Conversion of Street Lights to S.C.E. Power (Putting Green Ct.) 2000-143 SD Orange County Striping Service, Inc. Guardrail Repair -Various City Locations 2000-144 SD Melody Ads Works Advertising for various city events in the Old Town area 2000-146 SD Tri-County Officials, Inc. Provide Officials for all CSD Basketball Games 2000-147 SD Robert R. & Rosamaria Alvarez Regulatory Agreement 2000-148 SD Pacific Relocation Consultants, Inc. Relocation of the Trading Post Antique Mall 2000-149 SD A.S.A.P. Services Weed Abatement Services 2000-150 SD T.H.E. Soils Conpany Environmental Site Assessment for property at 45081 Main Street 2000-151 SD Rory Rieck & Chuck Maciel Weed Abatement Weed Abatement Services 2000-152 SD Helen L. Szymanski Regulatory Agreement 2000-153 SD Granite Construction Company Mutual Release and Settlement Agreement, PW97-25CSD 2000-156 SD STA Engineering Incorporated Design of Traffic Signal at Margarita Road & Stonewood Road, PW00-18 2000-157 SD Sandra Massa-Lavitt Consultant Services relating to meetings concerning the Riverside County Integrated Plan 2000-158 SD County of Riverside Supplemental Agreement for the use of Community Development Block Grant (CDBG) Funds for FY2000-01 2000-161 SD Steam Superior, Carpet & Upholstery Cleaning Carpet Cleaning at City Hall 2000-162 SD Keith Schneider PC Installation 2000-163 SD Lawrence L. & Linda C. Mills Jr. Regulatory Agreement 2000-164 SD Frank Banta Perform new installations and repairs of electrical equipment on "as needed" basis 2000-165 SD Albert A. Webb & Associates Preparation of Sales Tax Reimbursements for CFD 88-12 2000-166 SD Moreland & Associates Preparation of Annual Report of Financial Transactions to the State Controller SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-167 SD George L. & Kathryn L. Manning Regulatory Agreement 2000-168 SD Vincent & Cathy Pino Regulatory Agreement 2000-169 SD County of Riverside Cooperative Agreement for the Design and Construction of the Traffic Signal & Safety Lighting Improvements at Rancho Calif. & Butterfield Stage, PW98-11 2000-170 SD T.Y. Lin International - McDaniel Design Services for Rancho California Road Bridge Widening over Murrieta.Creek, PW99-18 2000-171 SD Raul & Brenda Flores Regulatory Agreement 2000-172 SD State of California Department of Justice Agreement #00-210014-01 for Alcohol Analysis Services 2000-173 SD Various Performers Weekly Entertainment for Old Town 2000-174 SD Michael & Lisa Mitchell Regulatory Agreement 2000-175 SD David & Rosemary Reynolds Regulatory Agreement 2000-176 SD Timothy B. & Laura C. Kahlor and Eileen Graham Regulatory Agreement 2000-177 SD Paul Kauffman dba Kauffman Company Old Town Logo License Agreement 2000-178 SD Counts Unlimited, Inc. Citywide Traffic Count Data Collection Services 2000-179 SD Mansur Services, Inc. Modifications to Audio/Video Room in Council Chambers 2000-180 SD John L. & Kathleen M. Nichols Regulatory Agreement 2000-181 SD PELA (Mike Elliott) Landscape Plan Check Services 2000-182 SD Tom Dodson & Associates Environmental Consulting Services, Murrieta Creek Bridge Via Montezuma & Avenida Alvarado, PW99- 15 2000-183 SD GST Telecom California, Inc. FY99-00 Pavement Management System, Ynez Road between Santiago Road & La Paz Street, PW00-14 2000-184 SD County of Riverside, City of Murrieta, City of Lake Elsinore Southwest Riverside County Marketing for Business Attraction Agreement 2000-185 SD Gary, Erlinda &,Cruz G. Figueroa Regulatory Agreement 2000-186 SD Van Dorpe Chou Associates, Inc. Application Development Services (Accela Permits Plus) 2000-187 SD Strong's Painting Sand and repaint City Pool Water Slide 2000-188 SD Integra Realty Resources-Ellis Group Appraisal. Service for Proposed Sports Park Site (Wolf Creek Development) SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-189 SD Integra Realty Resources-Ellis Group Appraisal Service for Auto Mall Expansion Property 2000-190 SD Rene's Commercial Management Weed Spraying, & Abatement & Debris Pick-up (Mira Loma Channel, Jedediah Smith Channel, De Portola Channel and Empire Creek Channel) 2000-191 SD Walter K. Becker (Becker Engineering) Removal & Replacement 20' Sidewalk & Sprinklers (42288 Agena Street) 2000-192 SD Toran Development Pressure Wash Curbs, Gutters & Sidewalks and apply sealer in Old Town area 2000-193 SD Fieldman, Rolapp & Associates Financial Advisor Services 2000-194 SD Miguel A. & Maria S. Calderon Regulatory Agreement 2000-195 SD Inland Empire Addiliate of the Susan G. Komen Breast Cancer Foundation Sponsorship Agreement 2000-196 SD Natelson Company, Inc. Water Park Feasibility Study 2000-197 SD South County Pest Control, Inc. Pest Control Services 2000-198 SD Various Homeowners Pala Road Soundwall Homeowner Landscape Agreements 2000-199 SD Walter K. Becker Channel Repairs for Jedidiah Smith Road & Margarita Road 2000-200 SD Rene's Commercial Management, Weed Spraying & Litter Removal for Diaz, Jefferson, Pauba & Route for "Race for the Cure" 2000-201 SD Monteleone Contractors, Inc. Service Level "R", Blading of Dirt Roads (Liefer Road, Santiago Road & John Warner Road) 2000-202 SD Daniel S. & Susan M. Clark Regulatory Agreement 2000-204 SD Diversified Landscape Company Pala Road Bridge Landscape (Median & Parkway Improvements) PW97-15 2000-205 SD Graphics Unlimited Lithography Recreation Brochure 2000-206 SD Matthew James & Evelyn Berenice Joslyn Regulatory Agreement 2000-207 SD KRW & Associates Engineering Plan Check, Map & Legal Description Review 2000-208 SD Walter K. Becker Slurry, Rip Rap Repairs & Removal of Debris & Silt Vallejo Channel 2000-209 SD T.H.E. Soils Company Old Town Southside Parking Lot, PW98-16 2000-210 SD L.O. Lynch Quality Wells & Pumps, Inc. Well Service for two wells on Pujol Street 2000-211 SD Temecula Valley Unified School District MOU for School Resource Officers to Provide Additional Limited Police Protection and Service SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-212 SD Temecula Creek Learning Center, Inc. Training Day for Finance on 10/19/00 2000-213 SD Robert S. & Monica L. Farmer Regulatory Agreement 2000-214 SD Toran Development Sand, Repair and Reseal Boardwalk in Old Town 2000-215 SD Monteleone Contractors, Inc. Murrifield Channel - Removal of Silt and Debris 2000-217 SD R.J. Bullard Construction, Inc. Pala Road Soundwall, PW97-15SW 2000-218 SD Clubb Grading & Pacific Roofing and Design of Southern California Enterprises Rancho California Sports Park Desiltation Project, PW00-01 CSD 2000-219 SD MicroAge of Sacramento License agreements for Microsoft Office 2000 2000-220 SD Habitat West, Inc. Desilting Basin Planting and Monitoring 2000-221 SD Gary & Erlinda Figueroa and Cruz G. Figueroa Regulatory Agreement 2000-222 SD Larry D. & Michelle D. Naron Regulatory Agreement 2000-223 SD Elizabeth Chavez Regulatory Agreement 2000-224 SD Ann W. Dawkins Regulatory Agreement 2000-225 SD Thyssen Elevator Company Inspection and repair of elevators at City Hall and the Temecula Museum 2000-226 SD Keyser Marston Associates, Inc. Consultant Services for Welty Building Rehabilitation 2000-227 SD National Survey Systems Survey of Senior/Family Apartment Market Conditions 2000-228 SD Shawn Scott Pool and Spa Service Swimming Pool Maintenance at the Temecula Elementary School Swimming Pool 2000-229 SD Vali Cooper & Associates, Inc. Construction Inspection Services Various Projects 2000-230 SD Vision's West Asbestos Abatement & Demolilition of properties on Pujol & 6th Streets 2000-231 SD Rene's Commercial Management Weed Spraying & Litter Removal on Winchester Road around Chaparral High School 2000-232 SD Riverside County Flood Control & Water Conservation District Mowing of Murrieta Creek Channel, FY2000-01, Project No. 7-0-0020 2000-233 SD Southland Car Counters, Inc. Consultant Services for Date/Cherry Interim Southbound Off-Ramp to Jefferson Avenue, Phase I, PW00-24 2000-235 SD Group 1 Productions State of the City Video Production 2000-236 SD Brian H. & Lori M. Jones Regulatory Agreement SD = Scanned & Destroyed Contracts for Destruction - June 2009 10 2000-237 SD Tawyn Marie Preussel aka Tawny Marie Martin Regulatory Agreement 2000-238 SD Exp(c-Nets (Nexus Integrated Solutions Maintenance Agreement for City Hall Telephone System 2000-239 SD Monteleone Contractors, Inc. John Warner Road Construction of Desiltation Pond 2000-240 SD Monteleone Contractors, Inc. Santiago Road Construction of Desiltation Ponds (3) 2000-241 SD Fred L. Parker dba Comtronix of Hemet Maintenance Agreement for Radio Equipment 2000-242 SD Monteleone Contractors, Inc. Citywide Routine Maintenance 2000-243 SD Walter K. Becker dba Becker Engineering Citywide Routine Maintenance 2000-244 SD Rene's Commercial Management Citywide Weed Spraying, Abatement & Litter Removal 2000-245 SD Old Vail Partners Settlement Agreement involving the rezoning of 32.6 acres of property on the south side of 79S east of Jedediah Smith Road 2000-247 SD Edward Boykin Audio/Video Technical Support 2000-248 SD LPS Computer Service Group Maintenance Agreement for Hewlett Packard LaserJet Printers 2000-250 SD Kimberly A. Young Regulatory Agreement 2000-251 SD David & Airleen Vasquez Regulatory Agreement 2000-252 SD Keyser Marston Associates Consulting Services for Affirmed Housing Group Project 2000-253 SD California Department of Fish & Game Fish & Game issues concerning Long Canyon Wash 2000-254 SD Computer Alert Systems, Inc. Alarm Monitoring, Inspections and Repair for various City Facilities 2000-255 SD Sparks Exhibits and Environments Consultant Services for Children's Museum Exhibit Design, Fabrication and Installation 2000-256 SD Michael A. & Mildred Lucas Regulatory Agreement 2000-257 SD Edward & Jeanne-Marie Underhill Regulatory Agreement 2000-258 SD Bio-Tox Laboratories Toxicology testing services for the Temecula Police Department 2000-259 SD American Forensic Nurses Phlebotomy services (On-call basis) for the Temecula Police Department 2000-260 SD Stanley R. Hoffman Associates, Inc. Computer Software Licensing Agreement 2000-261 SD Donna Stevens Regulatory Agreement 2000-263 SD Carole Westlake Regulatory Agreement SD = Scanned & Destroyed Contracts for Destruction - June 2009 2000-264 SD Walter K. Becker dba Becker Engineering Maintenance agreement for various CSD repairs 2000-265 SD Albert Grover & Associates Signal Timing at six intersections along Winchester Road 2000-266 SD Toran Development Pressure Wash & Seal Sidewalk, Curb & Gutter in Old Town 2000-267 SD Toran Development Sidewalk & Boardwalk repairs on the east side of Front Street north of 5th Street 2000-268 SD Southland Car Counters, Inc. Citywide Traffic Data Collection 2000-269 SD Albert A. Webb & Associates CFD 98-1 Consulting Services 2000-270 SD Albert A. Webb & Associates CFD 88-12 Consulting Services 2000-271 SD Macadee Electrical Construction Minor Traffic Signal Modification, Santiago Road & Ynez Road, Work Order 00-00-1214 2000-272 SD Towne Center Associates, L.P. Partial Funding for Police Services for the Promenade Mall 01-02 SD Strong's Painting Minor Construction & Maintenance Services 01-03 SD Steam Superior, Carpet & Upholstery Cleaning Carpet Cleaning at City Hall 01-04 SD Marcus T. & Pamela T. Glaister Regulatory Agreement 01-05-SD Anthony & Gwendolyn George and George P. George Regulatory Agreement 01-06 SD Dave & Adam Ramsey dba Ramsey Backflow & Plumbing Minor Construction & Maintenance Services 01-07 SD Frank Banta Minor Construction & Maintenance Services 01-08 SD Ambient AVL, Inc. Minor Construction & Maintenance Services 01-09 SD Carl J. Rivas dba Temecula Drain Services & Plumbing Minor Construction & Maintenance Services 01-10 SD Dennis A. Hibberts dba Integrity Plumbing Company Minor Construction & Maintenance Services 01-11 SD North County Basketball Officials Association Providing of qualified officials for all scheduled CSD basketball games 01-12 SD Public Enterprise Group Corporate Sales & Use Agreement for Non- Alcoholic Beverages at City Facilities 01-13 SD Richardson RV-Center 30-day Lease for Property at 27500 Jefferson Avenue '01-14 SD Reinhart-Fontes Associates, Inc. Moramarco/Musicians Workshop SD = Scanned & Destroyed Contracts for Destruction - June 2009 12 01-15 SD Richard C. & Laura Beard Regulatory Agreement 01-16 SD Saul T. Garcia Regulatory Agreement 01-17 SD Ronald A. &Judy A. Bruno Regulatory Agreement 01-18 SD Martin A. & Lori L. Burkey Regulatory Agreement 01-19 SD Jon Edwards Photography Photography Services 01-20 SD STA Engineering, Inc. Design Services for Signing & Striping Plans, 115 Northbound On-Ramp Widening at Winchester Road, PW00-31 01-21 SD Community Works Design Group Landscape Services for Pala Road Bridge, PW97- 15 01-22 SD T.H.E. Soils Co. Phase I Environmental Site Assessment 01-23 SD Omega Lake Services Temecula Duck Pond Water Management/Maintenance Services 01-24 SD Mason & Mason Real Estate Appraisers & Consultants Appraisal Services for Banning/Beaumont to Temecula Corridor Transportation Project, Date/Cherry Street -115 Overcrossing Phase I & 11, PW 00-25 01-25 SD Kimberly A. Young Regulatory Agreement 01-27 SD TruGreen LandCare Future Maintenance and Construction needs 01-28 SD Van Dorpe Chou Associates Plan Check Services for the Fire Prevention Bureau 01-29 SD Schirmer Engineering Corporation Plan Check Services for the Fire Prevention Bureau 01-30 SD PELA/The Elliott Group Landscape Plan Check & Inspection Services 01-31 SD Terra-Cal Construction, Inc. Low Flow Crossing at Via Montezuma, PW99-15 01-33 SD Temecula Valley Security Center, Inc. dba Safe & Secure Services, dba Rancho Temecula Lock & Key Future repair and maintenance at City Hall Facilities 01-34 SD Inez M. Small & Yvonne Savage Regulatory Agreement 01-35 SD Image Source Maintenance Agreement for FAX Machines at Fire Stations 01-36 SD Golden State Fence Company Install 5" Fencing along Rancho California Road 01-37 SD Toran Development Rod Run Event Preparation 01-39 SD CAD Network AutoCAD and Civil Design Software Training 01-40 SD Gueno Development Company, Inc. Asphalt Removal & Replacement on Nicolas Road 01-41 SD La Salle Lighting Services, Inc. Minor Electrical Repairs and Maintenance at various City Facilities SD = Scanned & Destroyed Contracts for Destruction - June 2009 13 01-42 SD Creative Lighting, Inc. Minor Electrical Repairs and Maintenance at various City Facilities 01-44 SD Kelley Display, Inc. Custom Banner Services (manufacturing, storage and cleaning) 01-45 SD T & M Construction City Maintenance Facility Alterations - Phase III, PW00-16 01-46 SD R.J. Noble Margarita Road Widening, Phase I - Pio Pico to Dartola, PW99-01 01-47 SD Anza Pacific Appraisal Review of Richardson RV Lease 01-48 SD Robert Springfield, dba Steam Team Repair of Fiberglass Water Slide at CRC 01-49 SD Krieger & Stewart, Inc. Modifications to the Legal Description & Plats for the Vail Ranch. Annexation 01-50 SD NPG Corporation Minor Construction & Maintenance Services for CSD 01-51 SD Norm Reeves Supergroup (Donna L. Consent to Enter for Necessary Work (27500 Reeves Trust UTD 7-25-90) Jefferson Avenue) 01-52 SD Edward W. Chiaese & JoAnn Benzing Regulatory Agreement 01-53 SD Geraldine Nichols Regulatory Agreement 01-54 SD Moreland & Associates, Inc. State-Local Transportation Partnership, Program 01-55 SD Louese and Shawn & Idolina Spera Regulatory Agreement 01-58 SD Donna L. Reeves, Trust dated July 25, Two-year Lease Agreement for property located at 1990 27500 Jefferson Avenue (Also includes a Sublease to Temecula Valley Mitsubishi) 01-59 SD Eastern Municipal Water District Reimbursement Agreement for Margarita Road Widening from Pio Pico Road to Dartola, PW99-01 01-60 SD Various Homeowners Landscape Agreements in relation to the Pechanga Parkway Sound Wall included in the Pala Bridge Project (repair of landscaping due to sound wall construction) 01-61 SD Crown Carpet & Draperies Replace Vinyl Flooring in Multi Purpose Room at Temecula Community Center 01-63 SD Community Works Design Group Design Services for Rancho California Road Widening, East of Ynez Road, PW00-20 01-64 SD Community Works Design Group Consultant Services for First Street Bridge Mitigation Plan, PW01-07 (PW95-08) 01-65 SD Albert A. Webb & Associates CFD 88-12 Sales Tax Reimbursement Consultant Services SD = Scanned & Destroyed Contracts for Destruction - June 2009 14 01-66 SD Albert A. Webb & Associates CFD 98-1 Consulting Services 01-67 SD Albert A. Webb & Associates CFD 88-12 Consulting Services 01-70 SD Republic Electric Light Emitting Diode (LED) Traffic Signal Conversion Program, PW01-03 01-72 SD Thyssen Elevator Company Elevator Emergency Phone Service for City Hall & Museum 01-73 SD Keyser Marston Associates, Inc. Consultant Services for the Pujol Street Corridor Housing Development 01-74 SD Reynaldo Anaya-Alegria and Olga U. Regulatory Agreement Anaya 01-75 SD Vail Ranch Document & Storage Document & Storage Management (Records) Management Services 01-76 SD Toran Development Sand & Reseal Boardwalk, Reseal P.C.C. Sidewalk, Repair ten Wooden Trash Barrels in Old Town 01-77 SD JTK Contractor Minor Construction, Repair & Maintenance at Various City Facilities 01-78 SD Ninyo & Moore Geotechnical Evaluation for the Proposed Wolf Creek Sports Facility 01-79 SD Silverado Bluegrass Music in Old Town Temecula for 3/24/01 01-80 SD Rancho California Water District Reimbursement Agreement for Margarita Road Widening from Pio Pico to Dartola, PW99-01 01-81 SD R.J. Noble Pavement Management System, Jefferson Avenue Pavement Rehabilitation, PW99-17 01-82 SD Temecula Valley International Film Sponsorship of the 2001 Temecula Valley Festival International Film & Music Festival 01-83 SD Pyro Spectaculars, Inc. Preparation and Display for the 2001 and 2002 4`h of July Extravaganza Fireworks Show 01-85 SD Ambient Avl, Inc. Purchase of Video Projection System for Council Chambers 01-87 SD Mary Seeto Regulatory Agreement 01-88 SD Miracle Playground Sales Repairs to Playground Equipment at Pala Park 01-89 SD McMurray Stern Spacesaver Storage System for the City Maintenance Facility 01-90 SD Armstrong & Brooks Consulting Engineering Services for Property located at Engineers Santiago. Road and Ynez Road 01-91 SD Converse Consultants Geotechnical Testing for the Pavement Management System, PW00-30 SD = Scanned & Destroyed Contracts for Destruction - June 2009 15 01-93 SD Daniel Lee Lubniewski & Jeff S. Stewart Regulatory Agreement 01-94 SD Paulette L. Swalwell Regulatory Agreement 01-95 SD Fieldman, Rolapp & Associates Bond Capacity Analysis for Redevelopment 01-97 SD Minagar & Associates, Inc. Photo Enforcement Feasibility Study, PW01-04 01-98 SD Albert A. Webb Associates Winchester Hills/Harveston CFD 01-99 SD Albert A. Webb Associates Wolf Creek CFD 01-100 SD Temecula Sister City Association Sponsorship Agreement for Taste if the World 01-101 SD American Asphalt Repair FY2000-2001 Slurry Seal Program, PW01-07 01-102 SD Colin & Diana McMeekin and William & Eunice McMeekin Regulatory Agreement 01-103 SD Computer Protection Technology, Inc. Service & Maintenance of the City's UPS System 01-104 SD Allen Instruments & Supplies Purchase Agreement for the City Global Positioning System (GPS) 01-105 SD Accela, Inc. Permits 'Workflow' Software Maintenance Agreement 01-106 SD Accela, Inc. Permits 'Workflow' Software License Agreement 01-107 SD SoCal Pump & Well Drilling, Inc. Abandonment of the Well at 28496 Pujol Street 01-108 SD Crystal Point, LLC Agreement to Participate in Assessment District, PA99-0301 01-109 SD KATY 101.3 FM MOU for 4th of July Celebration 01-110 SD Myrick Fence Company Install Additional Covered Storage in the Maintenance Facility 01-111 SD The Arts Council of Temecula Valley Sponsorship for the June 24, 2001 Temecula Valley Historical Society 01-112 SD Golden State Fence Company Remove Existing Fence and Install new Fence at Pala Park 01-113 SD MuniFinancial Vail Ranch Assessment Audit for the Vail Ranch Annexation 01-114 SD Moreland & Associates Auditing Services for the City & RDA 01-115 SD Harold Butchart dba Harold's Watercraft Repair Repair of Waterslide Surfaces at the CRC 01-116 SD Barbara Jacobs Regulatory Agreement 01-117 SD Joseph C. & Lou Anne Gordon Regulatory Agreement SD = Scanned & Destroyed Contracts for Destruction - June 2009 16 01-118 SD Environmental Systems Research On Site Services to Maintain the City's Internet GIS Institute (ESRI) System (MapObjects) 01-119 SD Thomas Bros. Maps Purchase of Thomas Bros. Street Centerline Data for GIS 01-120 SD Environmental Systems Research Purchase of GIS Computer & ArclINFO 8 Software Institute (ESRI) 01-121 SD Dennis L. & Donna D. Vedra Regulatory Agreement 01-122 SD HMS Construction, Inc. Banner Pole Removal along Jefferson Avenue 01-124 SD Johnson Power Systems Emergency Generator for City Hall 01-125 SD P & R Productions Sponsorship Agreement for the Temecula Fall Rod Run "Hot Rods & Harleys Cruising for the Boy Scouts" 01-126 SD County of Riverside Cost Sharing Agreement for the Date/Cherry Flyover Property 01-127 SD MS Temecula II, LLC Partial Reimbursement of the Cost of Constructing Improvements within Dendy Parkway (PA00-0335) 01-128 SD MS Temecula II, LLC Reimbursement Agreement for Winchester Road/Diaz Road Traffic Signal Improvements 01-129 SD County of Riverside Vail Ranch Annexation Agreements - Agreement (Three Agreements) No. 1, Median/Parkway Maintenance Agreement & Agreement No. 2, Tax Reimbursement & Sales Tax Revenue Sharing Agreement 01-131 SD LOR Geotechnical Group, Inc. Geotechnical Services for Jefferson Avenue Pavement Rehabilitation, PW99-17 01-132 SD Toran Development & Construction Repair of Wooden Stop Sign at Main Street & Company Mercedes Street, Repairs to Wooden Street Name Signs 01-133 SD Group One Productions Temecula Tourism CD ROM 01-134 SD Reinhart-Fontes Associates, Inc. Appraisal Services for Apartment Land APN's 922- 053-024, 922-062-010 & 922-062-016 01-135 SD Sportsart Installation to Link Decos on Rear Field Backstop at Rancho California Sports Park 01-137 SD Leona R. Schapel Regulatory Agreement 01-138 SD Carolyn M. Hart Regulatory Agreement 01-139 SD Nathan A. & Kathleen J. Vance Regulatory Agreement 01-140 SD Cheryl E. Johnson Regulatory Agreement 01-143 SD A.S.A.P. Services Weed Abatement Services SD = Scanned & Destroyed Contracts for Destruction - June 2009 17 01-145 SD PELA Landscape Plan Check and Inspection Services 01-146 SD McLaughlin Engineering & Mining, Inc. Pavement Management System FY2000-01, PW00- 30 01-147 SD Cunningham-Davis Corp. Citywide A.C. Repairs, FY2000-01, PW 01-01 01-148 SD R. Moody Construction, Inc. Mary Phillips Senior Center Expansion, PW99- 19CSD 01-150 SD PELA TCSD Parks/Landscape Plan Check & Inspection Services 01-153 SD Adams Advertising, Inc. Old Town Billboard Lease Agreement 01-154 SD Melody's Ad Works Facilitating of Old Town Temecula Special Event Promotions 01-155 SD PELA Annual Agreement for Landscape Plan Check & Inspection Services for Public Works 01-156 SD Alhambra Group Landscape Services for Rancho California Road @ Town Center Median Modifications, PW00-02 01-157 SD KRW & Associates Engineering Plan Check, Map & Legal Descriptions Review FY01-02 01-162 SD Empire Economics, LLC Winchester Hills/Harveston CFD Market Absorption Study 01-163 SD Fieldman, Rolapp & Associates Financial Advisor for Winchester Hills/Harveston CFD 01-164 SD Gary Baker Agreement to Participate in Assessment District affecting Real Property, PA98-0410 01-165 SD Pacific Coast Enterprises Street Addressing Services 01-166 SD Tangram Interiors Maintenance Facility Modular Furnishings 01-167 SD Supertoner Maintenance & Printer Supplies for Hewlett Packard Printers 01-168 SD P & D Consultants Contract Inspection Services for Building & Safety 01-169 SD Business Furniture Solutions Modular Workstations for Maintenance Facility Office 01-170 SD Robert Shea Perdue Real Estate Annual Appraisal Services for various CIP Projects Appraisal FY01-02 01-171 SD Petra Geotechnical, Inc. Annual Agreement for Materials Testing Services, CIP FY01-02, 01-172 SD Ninyo & Moore Annual Agreement for Materials Testing Services, CIP FY01-02 SD = Scanned & Destroyed Contracts for Destruction - June 2009 18 01-173 SD Kevin Cozad & Associates Annual Agreement for Construction Survey Services CIP FY01-02 01-174 SD Adkison Engineers, Inc. dba Adkan Engineers Annual Agreement for Construction Survey Services CIP FY01-02 01-175 SD Monteleone Contractors, Inc. Public Works Annual Maintenance Agreement 01-176 SD Walter K. Becker dba Becker Engineering Public Works Annual Maintenance Agreement 01-177 SD Rene's Commercial Management Public Works Annual Maintenance Agreement 01-178 SD Toran Development & Construction Public Works Annual Maintenance Agreement 01-179 SD NPG Corporation (Nelson Paving & Sealing) Public Works Annual Maintenance Agreement 01-180 SD Murrieta Development Company Public Works Annual Maintenance Agreement 01-181 SD Graham Crackers-Demo, Inc. Public Works Annual Maintenance Agreement 01-182 SD Converse Consultants Geotechnical & Material Testing Services for Pavement Management Project, FY00-01, PW00-30 01-183 SD Ninyo and Moore Geotechnical & Materials Testing for Chaparral High School Swimming Pool, PW00-08CSD 01-184 SD Don Sidell Construction Management for Chaparral High School Swimming Pool, PW00-08CSD 01-186 SD Steam Superior, Carpet & Upholstery Cleaning Minor Construction & Maintenance Services 01-187 SD Ambient AVL, Inc. Minor Construction & Maintenance Services for CSD 01-188 SD Shawn Scott Pool & Spa Service Swimming Pool Maintenance Services for CSD 01-189 SD Carol J. Rivas, dba Temecula Drain Services and Plumbing Minor Construction & Maintenance Services for CSD 01-190 SD Clear Image Window Cleaning Minor Construction & Maintenance Services for CSD 01-191 SD Motient Corporation Satellite Unit for EOC Phones 01-192 SD Mariselda Munoz Regulatory Agreement 01-193 SD Patricia A. Bell Regulatory Agreement 01-194 SD Kenneth P. Murphy Regulatory Agreement 01-195 SD Marijaine Jones . Regulatory Agreement 01-196 SD Dennis A. Hibberts dba Integrity Plumbing Company Minor Construction & Maintenance Services Agreement for CSD SD = Scanned & Destroyed Contracts for Destruction - June 2009 19 01-197 SD Temecula Valley Security Center, Inc. Minor Construction & Maintenance Services dba Safe & Secure Locksmith Services Agreement for CSD dba Rancho Temecula Lock & Key 01-198 SD Frank Banta Minor Construction & Maintenance Services Agreement for CSD 01-199 SD Omega Lake Services Water Management/Maintenance Services for the Temecula Duck Pond 01-200 SD Arts Council of Temecula Valley Community Grant Agreement for Concerts on the Green and Arts in the Country 01-201, SD Temecula Valley Chamber of Marketing Agreement Commerce 01-202 SD Economic Development Corporation of Marketing Agreement for Economic Development Southwest Riverside County Services 01-203 SD Temecula Valley Film Council Marketing Agreement 01-204 SD Inland Empire Economic Partnership Marketing Agreement 01-205 SD City of Murrieta, City of Lake Elsinore & Southwest Riverside County Economic Alliance County of Riverside Marketing Agreement 01-206 SD Elite Bobcat Services, Inc. Starlight Ridge Southern Cross Road Sidewalk, PW00-22 01-208 SD Riverside County Flood Control & Water Cooperative Agreement for the Margarita Road - Conservation District and M-A Temeku Temecula Valley - La Serena Way Storm Drain, Hills Development, LLC Stage 2, Project No. 7-0-0315 within Tract 23371-11 01-21OSD Arts Council of Temecula Valley Grant Agreement to Continue and Enhance Cultural Arts Programs in the City 01-212 SD Strong's Painting Minor Construction & Maintenance Services for CSD 01-213 SD Kleinfelder, Inc. Geotechnical Services for Citywide A.C. Street Repair, FY2000-01, PW01-01 01-214 SD Kleinfelder, Inc. Geotechnical Services for Mary Phillips Senior Center Expansion, PW99-19 01-215 SD Fieldman, Rolapp & Associates Financial Advisor for Wolf Creek CFD 01-216 SD Sandra Massa-Lavitt Consultant Services relating to meetings concerning the Riverside County Integrated Plan 01-217 SD Empire Economics, LLC Consultant Services for Wolf Creek CFD 01-218 SD Southern California Gas Pala Road Bridge Pipeline Reimbursement Agreement for Gas Line Excavation and Backfill 01-219 SD J P Striping Layout & Restripe Diaz Road FY00-01 Slurry Seal Program, PW01-07 SD = Scanned & Destroyed Contracts for Destruction - June 2009 20 01-220 SD Stephen G. White, MAI Wolf Creek CFD 01-221 SD Data Ticket, Inc: Parking Citation Processing 01-222 SD Bio-Tox Laboratories Toxicology Testing Services for Police Department 01-223 SD American Forensic Nurses Phlebotomy Blood Drawing Services for Police Department 01-224 SD South County Pest Control, Inc. Pest Control Services 01-225 SD Esgil Corporation Plan Review Services for Building & Safety 01-226 SD Van Dorpe Chou & Associates (Amended to V C A) Plan Review Services for Building & Safety 01-227 SD The Inland Empire Affiliate of the Susan G. Komen Breast Cancer Foundation Sponsorship Agreement 01-228 SD Temecula Town Association Sponsorship Agreement for the Temecula Rod Run Event, February 16 & 17, 2002 01-229 SD Temecula Town Association Sponsorship Agreement for Frontier Days Rodeo Event, May 24th & 25th; 2002 01-230 SD Temecula Town Association Sponsorship Agreement for Great Temecula Tractor Race Event, October 5th -7 1h , 2001 01-232 SD Grace Building Maintenance Company Janitorial Maintenance Services for Park Restrooms and Picnic Shelters 01-233 SD MuniFinancial Fire Abatement Administrative Services 01-234 SD HDL Coren & Cone, Inc. Property Tax Consulting Services 01-235 SD JTK Contractor Minor Construction & Maintenance Services for CSD 01-236 SD. Counts Unlimited, Inc. Citywide Traffic Count Data Collection FY2001-02 01-237 SD J & J Supplies Installation of Dimensions Traffic Signal Battery Backup System 01-240 SD Southland Car Counters, Inc. Citywide Traffic Count Data Collection, FY01/02 01-241 SD Comtronix of Hemet Repair and Maintenance of all City Hall Radios 01-242 SD Moreland & Associates General Accounting Report Services 01-243 SD Environmental Systems Research Institute (ESRI) MapObjects Consulting 01-244 SD Carl A. & Jean A. Stalowski Regulatory Agreement 01-245 SD Lynn A. Rellins Regulatory Agreement 01-246 SD Lois J. Stokes Regulatory Agreement SD = Scanned & Destroyed Contracts for Destruction - June 2009 21 01-247 SD Patti Nungaray & Ricardo Mendez Regulatory Agreement 01-248 SD Anthony J. & Yvette LaNatte Regulatory Agreement 01-252 SD Riverside County Flood Control & Water Conservation District Murrieta Creek Channel 2001-2002 Mowing Services, Project No. 7-0-0020 01-253 SD The Dirt Connection, Inc. Removal of Silt & Debris, Rancho California Road @ Butterfield Road 01-254 SD Verizon DSL Modem for EOC Support at Fire Station 84 01-256 SD Plant Equipment, Inc. Orion Mobile Mapping/First Response Software License Agreement 01-257 SD Southern California Association of Governments (SCAG) MOU Regarding Participation in the Clean Cities Program 01-258 SD Think! Computer Products . Purchase & Installation Agreement for Computer Workstations 01-259 SD Sys Technology, Inc. HP Procurve Network Switches 01-260 SD Temecula Sister City Association Community Services Grant Agreement 01-261 SD Vali Cooper & Associates, Inc. Construction Inspection Services for Land Development 01-262 SD CalGraph Technology Services, Inc. Maintenance Agreement for Large Map Size Scanner 01-263 SD Smith Family Trust Agreement to Participate in Assessment District, PA01-0140 01-264 SD Exp@nets Purchase & Installation of Telephone Equipment within City Hall & Maintenance Facility 01-266 SD Nationwide Auction Systems Handling of the disposition of City Vehicles 01-267 SD Willdan Traffic Signal Design - Pala Road @ Loma Linda, PW98-14 & Pala Road @ Wolf Valley, PW98-15 01-268 SD Quest Environmental Hazardous Waste Disposal 01-269 SD Computer Alert Systems, Inc. Alarm System Modifications - City Maintenance Facility 01-270 SD Verizon Payphone Service for payphones at City Parks 01-271 SD Scantron Service Group Onsite Maintenance Agreement for Scantron Machine in Map Room 01-272 SD Dennis A. Hibberts Plumbing Plumbing Services for the Vail Ranch Temporary Fire Station, PW01-21 01-273 SD Banta Electric Electrical Services for the Vail Ranch Temporary Fire Station, PW01-21 SD = Scanned & Destroyed Contracts for Destruction - June 2009 22 01-274 SD Tech 101 - Arcus, Inc. Pentium Based Computer Workstations 01-275 SD Temeka Advertising Development Impact Fee Reimbursement Agreement (42380 Zevo Drive) 01-276 SD Berry man & Henigar Engineering Services for Pavement Management System, FY2001-2006, PW01-22 01-277 SD McLaughlin Engineering & Mining, Inc. Site Grading & Paving for Vail Ranch Interim Fire Station, PW01-21 01-278 SD Graphics Unlimited Lithography Preparation of Community Services Brochure 01-279 SD Jeffrey Hayslett Regulatory Agreement 01-280 SD George & Juana M, Richardson Regulatory Agreement 01-281 SD JAMS Administrative Citation Hearings 01-282 SD Quick Covers/Walker Construction Construct a Metal Cover at the Interim Fire Station 01-283 SD AEI-CASC Consultant Services for Vail Ranch Interim Fire Station #92, PW01-21 01-284 SD Moore Electrical Contracting, Inc. Installation of Five Wireless Video Detection Systems at Various Locations 01-285 SD County of Riverside Supplemental Agreement for the use of Community Development Block Grant Funds 01-286 SD Richmond American Homes of Southern- California Reimbursement Agreement for DIF Fee 01-287 SD DBX, Inc.. Temporary Traffic Signal - Pala Road at Loma Linda Road, PW98-14 01-288 SD DBX,. Inc. Temporary Traffic Signal - Pala Road at Wolf Valley Road, PW98-15 01-289 SD True-Line Resurface Two Basketball Courts 01-290 SD James W. & Jeanette Cunningham Regulatory Agreement 01-291 SD Maria Elena Hilton Regulatory Agreement 01-292 SD Johanna M. Hertel Regulatory Agreement 01-293 SD Becker & Bell Incorporated Consultant Services for Salary/Position Survey 01-294 SD Temecula Valley Unified School District MOU for School Resource Officer 01-295 SD Myrick Fence Company Install Wrought Iron Fence along Tulley Ranch 01-296 SD Quaid Harley-Davidson Temecula Agreement to Participate in Assessment District, PA99-0335 01-298 SD Bonnie Trager Regulatory Agreement SD = scanned & Destroyed Contracts for Destruction - June 2009 23 01-299 SD Time-Wamer Telecom Reimbursement Agreement for Jefferson Avenue Pavement Management Improvements, PW99-17 01-300 SD Harold Butchart dba Harold's Watercraft Repair Waterslide Repair at the CRC 01-301 SD Brian & Andrea L. Ledford Regulatory Agreement 01-302 SD Ian Davidson Landscape Architecture Consultant Services for Gateway Landscaping/First and Front Street, PW02-20 01-303 SD Fieldman, Rolapp & Associates Financial Advisory Services for 2001 Capital Improvement Financing Project. 01-304 SD Zonos Center Reimbursement Agreement for Median Construction 01-305 SD Grayner Engineering Agreement for Professional Construction Support Services - Maintenance Facility Alterations, Phase III PW00-16 01-306 SD Temecula Valley Balloon & Wine Festival Association Advertising Agreement for 2002 01-307 SD Temecula Valley Unified School District Use agreement for asphalt areas for additional parking 01-308 SD Business Furniture Group Modular Workstations & Office Furniture for City Hall 01-309 SD. Riverside County Transportation and Land Mgmt. Agency To Provide Alquist-Priolo Earthquake Fault Report Review Services 01-310 SD Riverside County Flood Control and Water Conservation District / Shea Homes Limited Partnership Tract 23209 Leigh Court Storm Drain Stage 3 Project Number 7-0-0303 01-311 SD Integrated Insights Professional Team Building Services for the Planning Department 01-312 SD Bear State Pump & Equipment Corp. Construction Services 01-313 SD Strongs Painting Vail Ranch Interim Fire Station 01-314 SD Ramsey Backflow and Plumbing Backflow Prevention Device Maintenance Services 01-315 SD Baron Pool Plastering of Southern California Pool re-plaster at the CRC 01-316 SD RHA Landscape Architects Planners Prepare a plan of.Vail Ranch Park Site C 01-319 SD Godbe Research & Analysis Assessment Survey - Library 01-320 SD Ex nets Cabling of Senior Center 01-321 SD A.S.A.P. Services Weed Abatement (CSD) SD = Scanned & Destroyed Contracts for Destruction - June 2009 24 01-322 SD Peter D. Brandow & Associates Landscape Architectural Svc. for State Highway 79 South Sidewalk landscaping Irrigation Improvements PW01-02 01-323 SD DBX, Inc. Traffic Signal and Delineation Modifications, Winchester Road (Rt. 79 North) Northbound 1-15 Ramps to Ynez Road PW00-31 01-324 SD Simon Wong Engineering Professional Design Services for Bridge Barrier Rail Replacement Project No. PW01-09 01-326 SD Beverley Simmons and Associates- Grant Writing Service for Library Bond Act Library Management Consultants 01-327 SD Wilson Group, LLC, State Lobbyist Contract 01-328 SD MKJ -Temecula Business Park, LLC Agreement to Parcipate in Assessment District, PA00-0367 01-329 SD EnGEN Corporation Geotechnical Services for various Capital Projects FY 2001-02 01-330 SD Rancho California Water District Reimbursement Agreement for the Acquisition of Aerial Imagery & Digital Elevation Data RCWD #D1065 01-331 SD Alhambra Group Landscape Architecture Services for Vail Ranch Interim Fire Station #92, PW01-21 01-332 SD Computer Masters of San Diego Purchase and Installation of Replacement Server for the City Clerk's Laser-Fiche Document Storage System 01-333 SD Diversified Landscape Company Vail Ranch Temporary Fire Station (92) Landscape & Irrigation, PW01-21 01-334 SD Chip Morton Photography Photography Services 01-335 SD Valley Winds Community Concert Band Agreement to perform on December 9th in Old Town 01-336 SD Community Works Design Group Diaz Road Realignment Project Landscape Design, PW 95-27 01-338 SD United Green Tech Installation of Maxicom Equipment at Rancho California Sports Park & Parkview Fire Station No. 84 01-339 SD Vortex Industries, Inc. Installation of New Glass Doors at the City Hall Front Entry SD = Scanned & Destroyed Contracts for Destruction - June 2009 25 ITEM NO. 20 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Roberts, Director of Finance DATE: June 9, 2009 SUBJECT: Trustee/Fiscal Agent Services for Fiscal Year 2009-10 PREPARED BY: David Bilby Senior Debt Analyst RECOMMENDATION: That the City Council approve the expenditure of $51,260 for annual Trustee/Fiscal Agent services provided by US Bank for the City's Community Facilities Districts, Assessment District, Tax Allocation Bonds, and Certificates of Participation for fiscal year 2009-10. BACKGROUND: The City of Temecula has six existing Community Facilities Districts and one Assessment District: ➢ CFD 88-12 (Ynez Corridor) ➢ CFD 01-2 (Harveston) ➢ CFD 03-1 (Crowne Hill) ➢ CFD 03-2 (Roripaugh Ranch) ➢ CFD 03-3 (Wolf Creek) ➢ CFD 03-6 (Harveston II) ➢ AD 03-4 (John Warner Road) Additionally, the Redevelopment Agency has issued Tax Allocation Bonds, and the Temecula Community Services District and the City of Temecula have issued Certificates of Participation. Arbitrage calculations will be performed in the coming year forCFD 03-1 Series B Crowne Hill bonds and CFD 03-6 Harveston II bonds. During formation of each of these bond issues, a Fiscal Agent Agreement, Trust Agreement or Indenture of Trust was executed with US Bank to remain in effect for the duration of the financing. Services provided by the Trustee/Fiscal Agent include establishing and holding accounts (such as the special tax fund, improvement fund, reserve fund, and administrative fund), transferring funds between accounts to pay debt service, disbursing funds to the City upon receipt of draw requests, dissemination of annual disclosure information for both the developer and City as bond issuer, and arbitrage monitoring/reporting. FISCAL IMPACT: Funds to paythe CFD/AD portion of the Trustee/Fiscal Agent services are included in the annual special tax levies and budgets for each of the Districts to finance their respective share of the services. The Trustee/Fiscal Agent service for the RDA Tax Allocation Bonds has been budgeted to be paid from the RDA Debt Service Fund. The Trustee/Fiscal Agent services for the 2001 COPs and 2008 COPs have been budgeted to be paid from their respective debt service funds. ATTACHMENTS: US Bank Schedule of Fees for FY 2009-10 US BANK. SCHEDULE OF FEES FOR CITY OF TEMECULA FY 2009-10 FY 2009-10 Estimated Bond Issue Fees CFD No. 03-03 (Wolf Creek) $4,400 CFD No. 03-06 (Harveston II) $6,100 CFD No. 03-02 (Roripaugh) $1,850 CFD No. 01-2 (Harveston 1) $3,000 CFD No. 03-1 (Crowne Hill) $7,900 CFD No. 88-12 (Ynez Corridor) $3,300 AD No. 03-04 (John Warner) $1,210 $27,760 2001 COP $3,850 2002 RDA $3,850 2006 Series A RDA $4,600 2006 Series B RDA $3,000 2007 RDA $4,525 2008 COP $3,675 $23,500 Total 1.260 TEMECULA COMMUNITY SERVICES DISTRICT ITEM NO. 21 ACTION MINUTES of MAY 26, 2009 City Council Chambers, 43200 Business Park Drive, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:48 PM. CALL TO ORDER: President Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington Present: Edwards, Naggar, Roberts Absent: Comerchero, Washington CSD PUBLIC COMMENTS There were no public comments. CSD CONSENT CALENDAR 16 Action Minutes.- Approved Staff Recommendation (3-0-2) - Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval of those present - Directors Comerchero and Washington absent. RECOMMENDATION: 16.1 Approve the action minutes of May 12, 2009. 17 FY 2008109 4th of July Fireworks Presentation -Approved Staff Recommendation (3- 0-2) - Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval of those present - Directors Comerchero and Washington absent. RECOMMENDATION: 17.1 Approve a one year Agreement between the Temecula Community Services District and Pyro Spectaculars, Inc. to provide a fireworks presentation in the amount of $34,500. 18 Community Services Technical Support- Approved Staff Recommendation (3-0-2) - Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval of those present - Directors Comerchero and Washington absent. RECOMMENDATION: 18.1 Approve the Agreement between the Temecula Community Services District and Timmy D' Productions in the amount of $55,000 to provide technical support at Citywide special events and programs as needed. 19 Agnroval of Memorandum of Understandina with De Luz Communitv Services District detailing the administrative and operational relationships of each Agency with respect to certain parcels common to each District within the Santa Margarita Annexation Area - Approved Staff Recommendation (3-0-2) - Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval of those present - Directors Comerchero and Washington absent. RECOMMENDATION: 19.1 Approve the Memorandum of Understanding (MOU) between the De Luz Community Services District (DLCSD) and the Temecula Community Services District (TCSD) detailing the administrative and operational relationships of each agency with respect to certain parcels common to each district within the Santa Margarita Annexation Area. 20 Seventh Amendment to Midori Gardens, Inc. - Approved Staff Recommendation (3-0- 2) - Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval of those present - Directors Comerchero and Washington absent. RECOMMENDATION: 20.1 Approve the Seventh Amendment with Midori Gardens, Inc., for continued landscape maintenance services and the addition of new and supplemental landscape maintenance service areas in the amount of $841,260 for FY 2009/2010; 20.2 Authorize the General Manager to approve additional work not to exceed the contingency amount of $84,126 which is equal to 10% of the Amendment. 21 Seventh Amendment to Excel Landscape, Inc. -Approved Staff Recommendation (3-0-2) - Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval of those present - Directors Comerchero and Washington absent. RECOMMENDATION: 21.1 Approve the Seventh Amendment with Excel Landscape, Inc., to provide continued landscape maintenance services and the addition of new and supplemental landscape maintenance service areas for $1,568,977 for FY 2009/2010; 21.2 Authorize the General Manager to approve additional work not to exceed the contingency amount of $156,897.70 which is equal to 10% of the Amendment. CSD DEPARTMENTAL REPORT CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGERS REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:50 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, June 9, 2009, at 5:30 p.m. for a Closed Session with regular session commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California. Chuck Washington, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] ITEM NO. 22 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Genie Roberts, Director of Finance DATE: June 09, 2009 SUBJECT: Financial Statements for the Nine Months Ended March 31, 2009 PREPARED BY: Pascale Brown, Accounting Manager RECOMMENDATION: That the Board of Directors receive and file the Financial Statements for the nine months ended March 31, 2009. DISCUSSION: The attached financial statements reflect the unaudited activity of the Community Services District for the nine months ended March 31, 2009. Please see the attached financial statements for an analytical review of financial activity. FISCAL IMPACT: None ATTACHMENTS: -Combining Balance Sheet as of March 31, 2009 -Statement of Revenues, Expenditures and Changes in Fund Balance- Budget and Actual for the nine months ended March 31, 2009. TEMECULA COMMUNITY SERVICES DISTRICT Combining Balance Sheet as of March 31, 2009 and the Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual for the nine months ended March 31, 2009 (Unaudited) Prepared by the Finance Department Temecula Community Services District Combining Balance Sheet As of March 31, 2009 Parks & Service Service Recreation Level B Level C ASSETS: Cash and Investments Receivables Due from Other Funds Deposit TOTAL ASSETS LIABILITIES AND FUND BALANCES: LIABILITIES: Due to Other Funds Other Current Liabilities FUND BALANCES: Reserved Designated TOTAL FUND BALANCES TOTAL LIABILITIES and FUND BALANCES $699,265 $29,906 $420,200 29,428 800 3,441 220,755 Service Level D $48,900 6,131 $86,000 $592,200 303 $22,640 $2,956 592,200 86,303 22,640 2,956 361,248 (55,597) 401,001 52,075 361,248 (55,597) 401,001 52,075 $953,448 $30,706 $423,641 $55,031 Please note that these balances are unaudited. 1 Temecula Community Services District Combining Balance Sheet As of March 31, 2009 2001 Service Service Debt Level R Level L Library Service Total ASSETS Cash and Investments $38,811 $205,203 $2,481,233 $125,465 $4,048,983 Receivables 219 1,680 13,577 55,276 Due from Other Funds 220,755 Deposit 4,000 TOTAL ASSETS $39,030 $206,883 $2,494,810 $125,465 $4,329,014 LIABILITIES AND FUND BALANCES: LIABILITIES: Due to Other Funds $86,000 Other Current Liabilities $11,807 $68,019 697,925 11,807 68,019 783,925 FUND BALANCES: Reserved $125,465 125,465 Designated $39,030 195,076 2,426,791 3,419,624 TOTAL FUND BALANCES 39,030 195,076 2,426,791 125,465 $3,545,089 TOTAL LIABILITIES and FUND BALANCES $39,030 $206,883 $2,494,810 $125,465 $4,329,014 Please note that these balances are unaudited. z Temecula Community Services District Citywide Operations Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended Month 31.2009 REVENUES: Special Tax TCSD Admin Fee Credit/"REST" Recreation Programs Investment Interest Development Services TOTAL REVENUES EXPENDITURES: Parks, Medians and Arterial Street Lighting Seniors Community Recreation Center (CRC) Recreation Programs Temecula Community Center (TCC) Museum Aquatics Sports Children's Museum Community Theater Cultural Arts TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Transfers Out Revenues Over/(Under) Expenditures and Transfers Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Annual Percent Amended YTD Total Total Budget Activity Encumbrances Activity Activity $3,710,339 $1,938,894 $1,938,894 52% (1) 5,619,794 4,216,846 4,216,846 75% 1,571,456 1,107,856 1,107,856 70% 27,000 22,541 22,541 83% 142,919 108,434 108,434 76% 11,071,508 7,394,571 7,394,571 67% 6,849,682 4,574,667 $662,583 5,237,250 76% 247,544 192,172 8,507 200,679 81% 498,010 393,851 14,886 408,737 82% 750,493 536,466 24,971 561,437 75% 272,342 144,703 6,533 151,236 56% 248,672 179,791 6,675 186,466 75% 574,214 360,585 92,704 453,289 79% 285,164 201,015 18,861 219,876 77% 318,169 219,271 9,878 229,149 72% 1,087,112 846,039 74,374 920,413 85% (2) 112,661 72,540 3,324 75,864 67% 11,244,063 7,721,100 923,296 8,644,396 77% (172,555) (326,529) (497,025) (497,025) (669,580) (823,554) 1,184,802 1,184,802 $515,222 $361,248 Notes: 1) The second portion of the Assessments are scheduled to be received prior to the end of May 2009. 2) The variance in Community Theater is due to increasing events performance at the Theater. 3 Temecula Community Services District Service Level B - Residential Street Lights Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended March 31, 2009 REVENUES: Assessments TCSD Admin Credit/REST Street Lighting Fees Investment Interes' TOTAL REVENUES EXPENDITURES : Salaries & Wages Street Lighting Operating Expenditures TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Annual Amended YTD Percent Budget Activity of Budget $641,255 $341,120 53% (1) 223,241 223,241 100% (2) 700 360 51% 2,308 865,196 567,029 66% 6,889 5,013 73% 864,000 627,906 73% 13,500 9,813 73% 884,389 642,732 73% (19,193) (75,703) 20,106 20,106 $913 ($55,597) (3) Notes : 1) The second portion of the Assessments are scheduled to be received prior to the end of May 2009. 2) The variance is due to REST credit transferred during this quarter. 3) The second portion of the Assessments of $ 289,863 was received in May 200' 4 Temecula Community Services District Service Level C - Perimeter Landscaping and Slope Maintenance Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Forthe Nine Months Ended March 31, 2009 REVENUES Assessments Plan check and inspections Investment Interest TOTAL REVENUES EXPENDITURES: Salaries and Wages Landscape Maintenance Operating Expenditures TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Annual Amended YTD Total Percent Budget Activity Encumbr Activity of Budget $1,582,729 $845,196 $845,196 53% (1) 2,706 2,706 2,706 100% 5,000 8,064 8,064 1,590,435 855,966 855,966 54% 221,384 166,294 166,294 75% 992,331 568,387 $282,391 850,778 86% (2) 494,560 268,785 1,947 270,732 55% (3) 1,708,275 1,003,466 284,338 1,287,804 75% (117,840) (147,500) 548,501 548,501 $430,661 $401,001 Notes: 1) The second portion of the Assessments are scheduled to be received prior to the end of May 2009. 2) The variance in Landscape Maintenance is due to encumbrances that are recorded for entire fiscal year. 3) The variance is primarily due to timing of expenditures for contract maintenance and utility costs during this quarter. 5 Temecula Community Services District Service Level D - Refuse Collection, Recycling and Street Sweeping Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended March 31, 2009 Annual Amended YTD Total Percent Budget Activity Encumbr. Activity of Budget REVENUES: Assessments $5,663,861 $2,975,071 $2,975,071 53% (1) Grants 25,690 25,692 25,692 100% Recycling Program 5,000 5,000 5,000 100% Investment Interest 10,000 17,802 17,802 178% TOTAL REVENUES 5,704,551 3,023,565 3,023,565 53% EXPENDITURES Salaries and Wages 66,907 46,829 46,829 70% Refuse Hauling 5,579,630 3,096,858 3,096,858 56% (2) Operating Expenditures 57,818 45,693 $80 45,773 79% TOTAL EXPENDITURES 5,704,355 3,189,380 80 3,189,460 56% Revenues Over/(Under) Expenditures 196 (165,815) Beginning Fund Balance, July 1, 2008 217,890 217,890 Ending Fund Balance, March 31, 2009 $218,086 $52,075 Notes: 1) The second portion of the Assessments are scheduled to be received prior to the end of May 2009. 2) The second payment for trash services are expected to be paid by June 2009. 6 Temecula Community Services District Service Level R - Streets and Roads Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended March 31, 2009 REVENUES: Assessments Investment Interest TOTAL REVENUES EXPENDITURES: Emergency Street Maintenance Property Tax Admin. Fees TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Annual Amended YTD YTD Total Percent Budget Activity Encumb. Activity of Budget $576 $576 $576 100% 1,000 659 659 66% 1,576 1,235 1,235 78% 12,200 1,510 $4,990 $6,500 53% (1) 100 12,300 1,510 $4,990 6,500 12% (10,724) (275) Beginning Fund Balance, July 1, 2008 39,305 39,305 Ending Fund Balance, March 31, 2009 $28,581 $39,030 Notes: 1) The variance is due to less than anticipated Emergency Street Maintenance activities during this quarter. 7 Temecula Community Services District Service Level L - Lake Park Maintenance Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended March 31, 2009 REVENUES: Assessments Harveston Lake Boat Fees Investment Interest TOTAL REVENUES Annual Amended Budget YTD Activity Percent of Budget 54%(1) 77% 67% 54% RXPRNDTTi TRRS $221,000 2,400 6,000 229,400 $118,926 1,847 4,019 124,792 Salaries & Wages 60,191 46,522 77% Operating Expenditures 220,900 143,317 65% TOTAL EXPENDITURES 281,091 189,839 68% Revenues Over/(Under) Expenditures (51,691) (65,047) Beginning Fund Balance, July 1, 2008 260,123 260,123 Ending Fund Balance, March 31, 2009 $208,432 $195,076 Notes: 1) The second portion of the Assessments are scheduled to be received prior to the end of May 2009. 8 Temecula Community Services District Temecula Library Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended March 31. 2009 REVENUES: TCSD Admin Fee Credit/"REST" Library Services Recovery fi-om Prior year Expenses Investment interest TOTAL REVENUES Salaries & Wages County Reimbursement Operating Expenditures TOTAL EXPENDITURES Annual Amended YTD Budget Activity Encumbr $1,134,905 $851,179 $851,179 136,372 105,052 105,052 1,700,000 40,000 45,547 45,547 1,311,2 77 2,701,778 1,001,778 42,836 21,833 21,833 539,813 768,298 421,568 $106,439 528,007 1,350,947 443,401 106,439 549,840 Total Percent Activity of Budget 75% 77% (1} 114% 76% Revenues Over/(Under) Expenditures Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 (39,670) 2,258,377 168,414 168,414 $128,744 $2,426,791 51% (1} 69% 41% Notes: 1) Library payments for fiscal year 2007, 2008 and 2009 were waived by Riverside County. The City of Temecula is currently negotiating a new agreement with Riverside County for fiscal year 2009-10. 9 Temecula Community Services District Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Nine Months Ended Mach 31, 2009 REVENUES Investment Interest Transfer In TOTAL REVENUES EXPENDITURES: Debt Service - Principal Debt Service - Interest Operating Expenditures TOTAL EXPENDITURES Annual Amended YTD Budget Activity $70 $497,025 497,025 497,025 497,095 265,000 265,000 225,725 115,380 6,300 3,850 497,025 384,230 Percent Total Of Encumbr. Activity Budget $70 497,025 100% (1) 497,095 100% Revenues Over/(Under) Expenditures Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 112,865 12,600 12,600 $12,600 $125,465 Notes: 1) The operating transfer is processed early for principal and interest payment due by October 2008. 2) Debt service interest is scheduled to be paid by the end of June 2009.. 265,000 100% 115,380 51% (2) 3,850 61% 384,230 77% 10 ITEM NO. 23 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: June 09, 2009 SUBJECT: Inclusion of Tracts into Service Level B and Service Level C for Fiscal Year 2009-2010 PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: That the Board of Directors: 1. Adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACCEPTING A CERTAIN TRACT INTO TCSD SERVICE LEVEL B FOR THE PURPOSES OF FUNDING THE ENERGY CHARGES FOR RESIDENTIAL STREET LIGHTS BEGINNING FISCAL YEAR 2009-2010 2. Adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACCEPTING A CERTAIN TRACT INTO SERVICE LEVEL C FOR THE PURPOSES OF FUNDING CERTAIN RESIDENTIAL LANDSCAPING AND SLOPE MAINTENANCE COSTS BEGINNING FISCAL YEAR 2009-2010 BACKGROUND: Prior to the beginning of each new fiscal year, applications are reviewed regarding the acceptance of additional subdivisions into existing TCSD maintenance programs such as residential street lighting and perimeter landscaping and slope maintenance areas. Energy costs for residential street lighting is provided through Service Level B and perimeter landscaping and slope maintenance areas are maintained through Service Level C. The following tract is part of the Wolf Creek development and has completed the necessary Proposition 218 proceedings for the inclusion into the TCSD maintenance programs, Service Level B and Service Level C beginning Fiscal Year 2009-2010: Tract Map Number Total No. of Parcels Tract No. 32319 FISCAL IMPACT: Acceptance of the aforementioned tract and the parcels into the service levels has been incorporated into the TCSD budgets for Service Level B and C for Fiscal Year 2009-2010. ATTACHMENTS: 1. Resolution to accept a Certain Tract into Service Level B. 2. Resolution to accept a Certain Tract into Service Level C. RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACCEPTING A CERTAIN TRACT INTO TCSD SERVICE LEVEL B FOR THE PURPOSES OF FUNDING THE ENERGY CHARGES FOR RESIDENTIAL STREET LIGHTS BEGINNING FISCAL YEAR 2009-2010. THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Board of Directors does hereby find and determine as follows: A. The Temecula Community Services District will assume the costs associated with energizing the street lighting within Tract 32319; and B. The Temecula Community Services District will provide residential street lighting services within the tract through Service Level B; and C. The Temecula Community Services District is the authorized legislative body to accept the responsibility of energizing residential streetlights within the City of Temecula. Section 2. The Board of Directors of the Temecula Community Services District hereby accepts the aforementioned residential tract into the Service Level B rate level for residential street lighting services beginning Fiscal Year 2009-2010. Section 3. The Secretary shall certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 9th day of June, 2009. Chuck Washington, President ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 09- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ACCEPTING A CERTAIN TRACT INTO SERVICE LEVEL C FOR THE PURPOSES OF FUNDING CERTAIN RESIDENTIAL LANDSCAPING AND SLOPE MAINTENANCE COSTS BEGINNING FISCAL YEAR 2009-2010. THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Board of Directors does hereby find and determine as follows: A. The Temecula Community Services District will assume the costs associated with the maintenance of the perimeter landscaping and slope maintenance for Tract 32319; and B. The Temecula Community Services District will provide perimeter landscaping and slope maintenance through Service Level C; and C. The Temecula Community Services District is the authorized legislative body to accept the responsibility to provide perimeter landscaping and slope maintenance within the City of Temecula. Section 2. The Board of Directors of the Temecula Community Services District hereby accepts the aforementioned residential tract into the appropriate Service Level C rate level for the maintenance of the perimeter landscaping and slope maintenance beginning Fiscal Year 2009-2010. Section 3. The Secretary shall certify to the passage and adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 9th day of June, 2009. Chuck Washington, President ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 09- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary ITEM NO. 24 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: June 9, 2009 SUBJECT: Third Amendment to the Janitorial Services Agreement for Park Restrooms and Picnic Shelters with Environmental Cleaning Solutions & Facility Management, LLC for Fiscal Year 2009-2010 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the Board of Directors: 1. Approve the Third Amendment with Environmental Cleaning Solutions & Facility Management, LLC for $63,780.00 to provide Janitorial Services for Park Restrooms and Picnic Shelters and extend the term of this Agreement to June 30, 2010. BACKGROUND: The Temecula Community Services Department (TCSD) released a Request for Proposal (RFP) for Park Restroom and Park Shelter Janitorial Maintenance Services on March 26, 2007. The TCSD received three (3) proposals, which were evaluated to determine qualifications and to assess the competitiveness of their pricing. Environmental Cleaning Solutions & Services, Inc. was determined to be the lowest qualified bidder for the required services. A one (1) year Contract with the option of three (3) one-year extensions was awarded to Environmental Cleaning Solutions & Services, Inc. effective July 1, 2007 thru June 30, 2008 in the amount of $70,548.00. The First Amendment was approved on May 27, 2008, which authorized the first one (1) year extension in the amount of $63,780.00. The Second Amendment was approved on May 8, 2009 in order to change the Company name. Environmental Cleaning Solutions & Services, Inc. was changed to Environmental Cleaning Solutions & Facility Management, LLC. The Third Amendment is now requested to authorize the second one (1) year extension as permitted per the original contract. The cost to provide janitorial maintenance services for Fiscal Year 2009-2010 is $63,780.00. This additional year of service will increase the total contract amount to $198,108.00. FISCAL IMPACT: The cost of the janitorial maintenance services for Park Restrooms and Picnic Shelters is $63,780.00. Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2009 - 2010 in the appropriate expenditure accounts ATTACHMENTS: 1) Amendment No 3. R:ISIRE REPORTS ET AL\Maintenance\Agenda Repart 2009 - 20101Environmental Cleaning Solutions 2009 -2010.doc THIRD AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND ENVIRONMENTAL CLEANING SOLUTIONS & FACILITY MANAGEMENT, LLC THIS THIRD AMENDMENT is made and entered into as of June 9, 2009 byand between the Temecula Community Services District, a municipal corporation ("City") and Environmental Cleaning Solutions & Facility Management, LLC ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with respect to the following facts and purposes A. On July 1, 2007 the City and Environmental Cleaning Solutions & Services, I nc entered into an agreement entitled "City of Temecula Agreement for Janitorial Maintenance Services" (Agreement) in the amount of $70,548.00. B. The original Agreement was amended on May 27, 2008 in order to extend the term of the Agreement and increase the payment for additional services in the amount of $63,780.00 C. The Second Amendment was approved on May 8, 2009 in order to change the Company name. Environmental Cleaning Solutions & Services, Inc. shall be changed to Environmental Cleaning Solutions & Facility Management, LLC pursuant to the name and ownership change of said company in May 9, 2009. D. The parties now desire to approve the payment of the Agreement in the amount of $63,780.00 and amend the Agreement as set forth in this Amendment. 2. TERM. Section 1 of the Agreement is amended to extend the term of the Agreement to June 30, 2010. The Third Amendment will take effect on July 1, 2009. 3. PAYMENT. The first paragraph of Section 3, "PAYMENT" of the Agreement is amended to read: "The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed Sixty Three Thousand Seven Hundred Eighty Dollars and No Cents ($63,780.00) for janitorial maintenance service for a total contract amount of One Hundred Ninety Eight Thousand One Hundred Eight Dollars and No Cents ($198,108.00)forthe term of the Agreement, unless additional payment is approved as provided in this Agreement." 4. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment A to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. CAProgram Files\Neevia.ComTocument Converter\temp\921159.doc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES DISTRICT BY: Chuck Washington, President ATTEST: BY: Susan W. Jones, MMC City Clerk/Board Secretary Approved As to Form: BY: Peter M. Thorson, City Attorney Environmental Cleaning Solutions & Facility Management, LLC 19881 Brookhurst St., Suite C-303 Huntington Beach, CA 92646 Phone: (714) 231-9645 Contact Person: Dan Yasui BY: NAME: TITLE: BY: NAME: TITLE: (Two Signatures Required For Corporations) CAProgram Files\Neevia.ComTocument Converter\temp\921159.doc ATTACHMENT "A" EXHIBIT "B" CITY OF TEMECULA PAYMENT RATES AND SCHEDULE PRICING SHEET PARK NAME 1 RESTROOM LOCATION ADDRESS PRICE PER MONTH PRICE PER YEAR Sam Hicks Monument Park 41970 Moreno Road $188.00 $2,256.00 6t Street Parking Lot Restroom 41952 Sixth Street $188.00 $2,256.00 Pala Community Park 44900 Temecula Lane $188.00 $2,256.00 Ronald Reagan Sports Park (Rancho Vista field) 30875 Rancho Vista Road $188.00 $2,256.00 Skate Park Restroom (At Ronald Reagan Sports Park 42569 Margarita Road $188.00 $2,256.00 North/South Restroom (At Ronald Reagan Sports Park) 42775 Margarita Road $188.00 $2,256.00 Kent Hintergardt Memorial Park 31465 Via Cordoba $188.00 $2,256.00 Paloma Del Sol Park 32099 De Portola Road $188.00 $2,256.00 Harveston Lake Park (Boat House Restroom) 40233 Village Road $188.00 $2,256.00 Harveston Lake Park (Playground Restroom) 40233 Village Road $188.00 $2,256.00 Temeku Hills Park (Playground Restroom) 31367 La Serena $188.00 $2,256.00 Temeku Hills Park (Snack Bar Restroom) 31367 La Serena $188.00 $2,256.00 Temecula Duck Pond 28250 Ynez Road $188.00 $2,256.00 Winchester Creek Park 39950 Margarita Road $188.00 $2,256.00 Margarita Community Park 29119 Margarita Road $188.00 $2,256.00 Meadows Park 43110 Meadows Parkway $188.00 $2,256.00 Pauba Ridge Park 33405 Pauba Road $188.00 $2,256.00 Crowne Hill Park 33203 Old Kent Road $188.00 $2,256.00 Temecula Elementary School Pool Restroom 41951 Moraga Road $188.00 $2,256.00 CAProgram Files\Neevia.ComTocument Converter\temp\921159.doc ATTACHMENT "A" EXHIBIT "B" CONTINUED Harveston Community Park (Community Room 28582 Harveston Drive $188.00 $2,256.00 Restroom) Harveston Community Park (Snack Bar 28582 Harveston Drive $188.00 $2,256.00 Restroom) Patricia H. Birdsall Sport Park ( Snack Bar 31621 Deer Hollow $188.00 $2,256.00 Restroom) Patricia H. Birdsall Sport Park (Playground 31621 Deer Hollow $188.00 $2,256.00 Restroom) Wolf Creek Park 45898 Wolf Creek Drive North $188.00 $2,256.00 SUBTOTAL A $4,700 $56,400 Contractor's Signature CAProgram Files\Neevia.ComTocument Converter\temp\921159.doc ATTACHMENT "A" EXHIBIT "B" CONTINUED GAZEBOIPICNIC SHELTER MAINTENANCE ADDRESS PRICE PER MONTH PRICE PER YEAR Sam Hicks Monument Park (1 Shelter) 41970 Moreno Road $25.00 $300.00 Harveston Community Park (priced as three shelters 28582 Harveston Drive $70.00 $840.00 Harveston Lake Tot Lot (priced as two shelters) 40233 Village Road $50.00 $600.00 Harveston Lake Wedding Gazebo (1 shelter) 40233 Village Road $25.00 $300.00 Winchester Creek Park (2 Shelters) 39950 Margarita Road $50.00 $600.00 Rancho California Sports Park (1 Shelter) 41569 Margarita Road $25.00 $300.00 Meadows Park (2 Shelters) 43110 Meadows Parkway $50.00 $600.00 Pauba Ridge Park (2 Shelters) 33405 Pauba Road $50.00 $600.00 Crown Hill Park 1 Shelter 33203 Old Kent Road $25.00 $300.00 Pala Community Park (3 Shelters) 44900 Temecula Lane $70.00 $840.00 Margarita Community Park (2 Shelters) 29119 Margarita Road $50.00 $600.00 Temecula Duck Pond (1 Shelter) 28250 Rancho California Road $25.00 $300.00 Temeku Hills Park (1 Shelter) 31367 La Serena Way $25.00 $300.00 Patricia H. Birdsall Sport Park (Snack Bar Tables 31621 Deer Hollow Way $50.00 $600.00 Wolf Creek Park (1 Shelter) 45898 Wolf Creek Drive North $25.00 $300.00 SUBTOTAL B $615 $7,380 RESTROOM MAINTENANCE AND GAZEBOIPICNIC SHELTER MAINTENANCE GRAND TOTAL (Subtotal A $5,315 $63,780 +13) Contractor's Signature ATTACHMENT "A" EXHIBIT "B" CONTINUED ADDITIONAL SERVICE ITEMS CAProgram Files\Neevia.ComTocument Converter\temp\921159.doc DESCRIPTION SCOPE OF WORK PRICE PER PRICE PER MONTH YEAR Maintain an additional park May be added to contract as new restroom, which will include men facilities are constructed. More then and women areas, totaling one restroom building may be approximately 500 s.f. to 900s.f. added during contract term. Maintain per above $188.00 $2,256 Specifications/Scope of Work, Exhibit A above. Provide Supplemental Restroom Provide Staff to clean and stock Maintenance Services for park restroom facility {both men and Special Events. women restrooms} hourly rate. Per Exhibit "A" Daily Requirements. $25.00 Provide General Janitorial Provide Specified general janitorial Maintenance Services maintenance services, such as cleaning office areas, kitchens, office or recreation building restrooms, hallways, multipurpose $25.00 rooms, etc. Contractor's Signature CAProgram Files\Neevia.ComTocument Converter\temp\921159.doc ITEM NO. 25 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: June 9, 2009 SUBJECT: Second Amendment to the Tree Trimming Maintenance Services Agreement with West Coast Arborist, Inc. for Fiscal Year 2009 - 2010 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the Board of Directors: 1. Approve the Second Amendment with West Coast Arborist, Inc. in the amount of $50,000.00 for Tree Trimming Maintenance Services for Fiscal Year 2009 - 2010. BACKGROUND: In March 26, 2007 the Public Works Department sent a Request for Proposal (RFP) and specifications for the Citywide Tree Trimming Maintenance Services to twenty (20) tree trimming contractors. On April 18, 2007, seven (7) proposals were received for tree trimming maintenance services, which were evaluated to determine the qualifications and competitiveness of each Vendor to provide tree trimming maintenance services. The Temecula Community Services District utilizing the Public Works Department (RFP) entered into a (1) year contract with option of three (3) one-year extension with West Coast Arborist, Inc. effective July 10, 2007 thru June 30, 2008, in the amount of $100,000.00 for Citywide tree trimming maintenance services. The First Amendment was approved on May 27, 2008, which authorized the first one-year extension in the amount of $50,000.00 for tree trimming maintenance services. The second Amendment is now requested to authorize the second one (1) year extension as permitted per original contract. The cost to provide tree trimming maintenance services for Fiscal Year 2009 -2010 is $50,000.00.This additional year of service will increase the total contract amount to $200,000.00 FISCAL IMPACT: The cost of the tree trimming maintenance services contract is $50,000.00. Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year2009- 2010 in the appropriate expenditure accounts. ATTACHMENTS: 1) Amendment No 2 R:\SIRE REPORTS ET ALWaintenance\Agenda Repart 2009 - 2010\Agenda Report West Coast 2009-2010.doc SECOND AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND WEST COAST ARBORIST, INC. FOR CITYWIDE TREE MAINTENANCE SERVICES THIS SECOND AMENDMENT is made and entered into as of June 9, 2009 byand between the Temecula Community Services District, a municipal corporation ("City") and West Coast Arborist, Inc. ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: This Amendment is made with respect to the following facts and purposes A. On July 10, 2007 the City and West Coast Arborist, Inc., entered into an agreement entitled "City of Temecula Agreement for Citywide Tree Maintenance Services" (Agreement) in the amount of $100,000.00. B. The original Agreement was amended on May 27, 2008 in order to extend the term of the Agreement and increase the payment for additional services in the amount of $50,000.00 C. The parties now desire to approve the payment of the Agreement in the amount of $50,000.00 and amend the Agreement as set forth in this Amendment. 2. TERM. Section 1 of the Agreement is amended to extend the term of the Agreement to June 30, 2010. The Second Amendment will take effect on July 1, 2009. 3. PAYMENT. The first paragraph of Section 3, "PAYMENT" of the Agreement is amended to read: "The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B other than the payment rates and schedule of payment are null and void. This amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for Citywide Tree Maintenance Services, for a total contract amount of Two Hundred Thousand Dollars and No Cents ($200,000.00) for the term of the Agreement, unless additional payment is approved as provided in this Agreement." 4. Exhibit B to the Agreement is hereby amended by adding thereto the items set forth on Attachment A to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. !11111 CAProgram FilesWeevia.Com0ocument Converterltemp1921161.doc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES DISTRICT BY: Chuck Washington, President ATTEST: BY: Susan W. Jones, MMC City Clerk/Board Secretary Approved As to Form: BY: Peter M. Thorson, City Attorney West Coast Arborist, Inc. 2200 E. Via Burton Street Anaheim, CA 92806 BY: NAME: TITLE: BY: NAME: TITLE: (Two Signatures Required For Corporations) CAProgram FilesWeevia.Com0ocument Converterltemp1921161.doc ATTACHMENT "A" EXHIBIT B CITY OF TEMECULA CITYWIDE TREE MAINTENANCE SERVICES FOR FISCAL YEAR 2009 - 2010 Based on Approximately 7,500 Trees in Various Locations throughout the City of Temecula SERVICE UNIT PRICE UNIT DESCRIPTION STREET TREE TRIMMING -CLEARANCE TRIM $ 20.50 EACH STREET TREE AESTHETIC TRIMMING - FULL TRIM $ 50.00 EACH SLOPE TREE AESTHETIC TRIMMING-AERIAL UNIT $ 67.50 EACH SLOPE TREE AESTHETIC TRIMMING-CLIMBER $ 80.00 EACH PALM TREE TRIMMING $ 25.00 EACH COMPLETE TREE & STUMP REMOVAL $18.00 DIAMETER INCH STUMP REMOVAL $ 6.00 DIAMETER INCH ROOT PRUNING WITHOUT ROOT BARRIER $ 50.00 EACH ROOT PRUNING WITH ROOT BARRIER (10'x 18' DEEP ROOT OR EQUIVALENT) $100.00 EACH TREE PLANTING: 15 GAL. W/ROOT BARRIER 15 GAL. W/O ROOT BARRIER 24 INCH BOX W/ROOT BARRIER 24 INCH BOX W/O ROOT BARRIER TREE WATERING $145.00 $120.00 $ 225.00 $ 200.00 $ 400.00 EACH EACH EACH EACH DAY CREW RENTAL - 3 MEN, AERIAL UNIT, DUMP TRUCK & CHIPPER $120.00 HOUR CREW RENTAL - 2 MEN, AERIAL UNIT, DUMP TRUCK & CHIPPER $ 80.00 HOUR CREW RENTAL -1 MEN $ 40.00 HOUR EMERGENCY WORK CALL OUT - 3 MEN INCLUDING ALL NECESSARY EQUIPMENT, DISPOSAL FEES, & ZERO MATERIAL MARK - UP $240.00 HOUR Contractor's Signatu CAProgram FilesWeevia.Com0ocument Converterltemp1921161.doc ITEM NO. 26 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: June 9, 2009 SUBJECT: Agreement with Alpha Mechanical Service & Engineering for Heating and Air Conditioning Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the Board of Directors: 1. Approve a contract with Alpha Mechanical Service & Engineering for Heating and Air Conditioning Maintenance Services in the amount of $55,825.00 for Fiscal Year 2009 - 2010. BACKGROUND: The Temecula Community Services Department (TCSD) released a Request for Proposal (RFP) for HVAC Preventative Maintenance and Repair Services on April 6, 2009. The TCSD received twelve (12) proposals, which were evaluated to determine the qualification and competitiveness of each Vendor to provide Heating and Air Conditioning Maintenance Services and Repairs. Alpha Mechanical Service & Engineering was determined to be the most qualified bidder to provide the required Heating and Air Conditioning Maintenance Services. FISCAL IMPACT: The amount to provide Heating and Air Conditioning Preventive Maintenance Services is $15,825.00. In addition, an estimated $40,000.00 is being requested for non scheduled repairs and supplemental services. Sufficient funds have been included in the proposed Annual Operating Budgets for FY 2009 - 2010 in the appropriate expenditure accounts. ATTACHMENTS: 1) Contract R:\SIRE REPORTS ET AL\Maintenance\Agenda Repart 2009 - 2010\HVAC Alpha Machanical Service & Engineering 2009 -2010.doc TEMECULA COMMUNITY SERVICES DISTRICT MINOR MAINTENANCE CONTRACT FOR HEATING & AIR CONDITIONING SERVICES THIS MAINTENANCE SERVICES CONTRACT, made and entered into as of June 9, 2009 by and between the Temecula Community Services District, ("District") and ALPHA MECHANICAL SERVICE & ENGINEERING ("Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM. This Contract shall commence on July 01, 2009 and shall remain and continue in effect until June 30, 2010 unless sooner terminated pursuant to the provisions of this Contract. The District reserves the option to extend the Agreement under the same terms and condition for three (3) additional one-year terms per the attached pricing schedule in Exhibit B. "Prices in "Exhibit B" are fixed for the term of agreement, including any additional one-year extensions. If Contractor finds it necessary to adjust rates, Contractor must give the District a revised pricing schedule 90 days prior to the end of the agreement term or any additional one- year extensions thereof. The District will then consider this new pricing schedule as well other factors, before authorizing any additional term extensions." 2. SCOPE OF WORK. Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work") and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work. 3. PAYMENT. The District agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms as set forth in Exhibit B, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Fifty Five Thousand Eight Hundred Twenty Five Dollars and 00 Cents ($55,825.00) for the total term of the Agreement unless additional payment or change order is approved as provided in this Agreement. a. Contractor shall submit invoices monthly for actual services performed detailing the work performed in a form acceptable to the Director of Finance. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non- disputed fees. If the District disputes any of contractor's fees it shall give written notice to Contractor within 30 days of receipt of invoice of any disputed fees set forth on the invoice. 4. PERFORMANCE. Contractor shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc 5. DISTRICT APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of the District or its authorized representatives. 6. WAIVER OF CLAIMS. On or before making final request for payment under Paragraph 3., above, Contractor shall submit to District, in writing, all claims for compensation under or arising out of this contract; the acceptance by Contractor of the final payment shall constitute a waiver of all claims against the District under or arising out of this Contract except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify agreement with each claim for payment. 7. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages, and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Consultant from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations internet website at http://www.dir.ca.aov. Consultant shall provide a copy of prevailing wage rates to any staff or sub-contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The District may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the District suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the District shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the District. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the District pursuant to Section 3. 9. DEFAULT OF CONTRACTOR. a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, the District shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc b. If the General Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the District shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION. The Contractor agrees to defend, indemnify, protect and hold harmless the City, Agency, and/or District its officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City, Agency and/or District its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non- performance of this Contract, excepting only liability arising out of the negligence of the City, Agency, and/or District. 11. LIABILITY INSURANCE. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. Minimum Scope of Insurance. Coverage shall be at least as broad as: (1) Insurance Services Office Commercial General Liability coverage (CG 00 01 11 85 or 88 (2) Insurance Services Office Business Auto Coverage form CA 00 06 92 01 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non-owned auto endorsement to the General Liability policy described above is acceptable. (3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this contract, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. Minimum Limits of Insurance. Contractor shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Employer's Liability: $1,000,000 per accident for bodily injury or disease. C. Deductibles and Self-Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the General Manager. At the option of the General Manager, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as respects the District, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: (1) The District, City and Redevelopment Agency, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the District, City and Redevelopment Agency, its officers, officials, employees or volunteers. (2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the District, City and Redevelopment Agency, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the District, City and Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the District, City and Redevelopment Agency, its officers, officials, employees or volunteers. (4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (5) Each insurance policy required by this Contract shall be endorsed to state: should the policy be cancelled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the District. (6) If insurance coverage is cancelled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the District via certified mail, CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the District. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the District with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the District. All endorsements are to be received and approved by the District before work commences. As an alternative to the District's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. Contractor, by executing this Contract, hereby certifies: "I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract." 12. TIME OF THE ESSENCE. Time is of the essence in this Contract. 13. INDEPENDENT CONTRACTOR. Contractor is and shall at all times remain as to the District a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither the District nor any of its officers, employees or agents shall have control over the conduct of Contractor or any of Contractor's officers, employees or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the District. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against the District, or bind District in any manner. a. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, the District shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for District. District shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 14. LEGAL RESPONSIBILITIES. The Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws and regulations. The District, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc 15. CONTRACTOR'S INDEPENDENT INVESTIGATION. No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Contract, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by the District for purposes of letting this Contract out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Contract. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT. After the completion of the Work contemplated by this Contract, Contractor shall file with the General Manager his affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST. No officer, officer, or employee of the District shall have any interest, direct or indirect, in this Contract of the proceeds thereof the Contractor, or Contractor's sub-contractors for this project during his/her tenure or for one year thereafter. The Contractor hereby warrants and represent to the District that no officer or employee of the District has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the Contractor or the Contractor's sub-contractors on this project. Contractor further aggress to notify the District in the event any such interest is discovered whether or not such interest is prohibited by law or this Contract. 18. BOOKS AND RECORDS. Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 19. UTILITY LOCATION. The City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS. Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION. Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE. Any notices which either party may desire to give to the other party under this Contract must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc To District: Temecula Community Services District 43200 Business Park Drive Temecula. California 92590 Attention: General Manager To Contractor: Alpha Mechanical Service & Engineering 4885 Greencraig Lane San Diego, CA 92123 Phone: (858) 279-1300 Contact Person: Egan James 24. ASSIGNMENT. The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the District. 25. LICENSES. At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 26. GOVERNING LAW. The District and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal City court with jurisdiction over the City of Temecula. 27. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 28. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES DISTRICT BY: Chuck Washington, President Attest: Susan W. Jones, MMC, City Clerk/Board Secretary Approved As to Form: Peter M. Thorson, City Attorney CONTRACTOR Alpha Mechanical Service & Engineering 4885 Greencraig Lane San Diego, CA 92123 Phone: (858) 279-1300 Contact Person: Egan James By: Name: Title: By: Name: Title: (Two Signatures Required for Corporations) CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc EXHIBIT "A" SCOPE OF WORK Contractor recognizes' and agrees that this Agreement is for the purpose of establishing a contractual relationship between the District and the Contractor for the future heating and air conditioning services, upon real and personal property of the District. Work will include heating and air conditioning preventive maintenance and repair services. The procedure for assigning work is set forth as follows: 1. Director of Community Services ("Director") or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise Director whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency performance is required, the Director may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency performance undertaken. Upon acceptance of the Contractor's response by the Director, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. HVAC PREVENTATIVE MAINTENANCE DUTIES FOR CITY OF TEMECULA SPECIFICATIONSISCOPE OF WORK Preventative maintenance duties described in this Scope of Work are to be performed on the HVAC equipment and vent fans at the following locations in Temecula: • City Hall, 43200 Business Park Drive • Maintenance Facility, 43210 Business Park Drive • Community Recreation Center, 30875 Rancho Vista Road • Temecula Community Center, 28816 Pujol Street • Mary Phillips Senior Center, 41845 6`" Street • Temecula Valley Museum, 28314 Mercedes Street • Chapel of Memories, 28300 Mercedes Street • Temecula Children's Museum, 42081 Main Street • Fire Station 84, 30650 Pauba Road • Fire Station 95, 32131 South Loop Road Roripaugh • Fire Station 92, 32211 Wolf Creek Dr. North • Fire Station 73, 27415 Enterprise Circle South CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc EXHIBIT "A" CONTINUED • Old Town Community Theater, 42051 Main Street • Harveston Community Park, 28582 Harveston Drive • Temecula Valley Library 30600 Pauba Road, • Patricia H. Birdsall Sports Park, 31621 Deer Hollow Way • FOC Field Operations Center, 43230 Business Park Drive • Temecula Community Center "B", 28816 Pujol Street • Old Town Front Street Audio Cabinets (6 Units) 1. All "A" items in this scope of work are to be completed three (3) times a year at each location. The schedule is for this to be completed in July, November and March each year during the term of the contract. "B" items will be completed once a year in November along with all the "A" items. A. Test and observe heating/cooling operation all equipment. A. Furnish and replace all air filters to manufacturer's specification. A. Check refrigerant systems for proper charge. If incorrect, check for leaks. A. Check and clean condensate pans/drains/drain lines. A. Check all electrical contacts/relays for wear/lube as needed. A. Clean equipment of excessive grease and oil. A. Secure all panels, covers, guards, etc. A. Inspect drive belts for tension, wear, alignment, replace if needed. A. Check shaft/bearing condition and lubricate as required. A. Inspect fan blades/blowers wheels for balance, condition and cracks. A. Inspect/adjust equipment operation and safety controls. A. When filters are located at the return grill, brush & clean all returns air grills. A. Observe air distribution devices for restrictions and adjust as needed. A. Check thermostat/time clock system settings and operation. Adjust as directed by Maintenance Supervisor. A. Notify Maintenance Supervisor of any needed repairs. November service will include both "A" and "B" items. B. Check for correct amperage draw on unit components. B. Inspect/adjust furnace burners, ignition equipment, heat exchangers and gas valves. B. Check all electrical connectors for condition/tightness. B. Clean evaporator and condenser coils 2. The Contractor will complete the "Preventative Maintenance Program" form (see Exhibit "A-3" of the Request for Proposal) for each HVAC unit at each of the 19 (nineteen) facilities. This form is completed each time preventative maintenance is performed. 3. All thermostats shall have an identifying number physically applied to its exterior. This thermostat number will then be applied to the exterior of the air handler and compressor units controlled by that thermostat. The Contractor will provide a numbering system, for each of the 19 (nineteen) facilities, which meet the Maintenance Supervisor's approval. Contractor will apply identifying numbers during CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc the First preventative maintenance check in July. "Exhibit A-4" of the Request for Proposal is an equipment inventory list for all HVAC units. It should be noted that all filters are located in standard locations in each unit except for units at City Hall. Air filters on most City Hall units have been removed from the air-handler units and are now located in the return air registers. It should be noted that "Exhibit A-4" might not show all kitchen hood exhaust fans and bathroom vent fan equipment. Contractor is responsible for lubricating and checking belts (replaced if needed) on these vent fan units. 6. Provide free estimate for additional repairs requested by City representative. CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc EXHIBIT "B" PRICING SHEET PRICING SHEET HVAC PREVENTATIVE MAINTENANCE DESCRIPTION PRICE PER VISIT* PRICE PER YEAR CITY HALL HVAC $1,075.00 $3,225.00 MAINTENANCE FACILITY HVAC $262.00 $786.00 FOC. FIELD OPERATIONS CENTER HVAC $283.00 $849.00 COMMUNITY RECREATION CENTER HVAC $800.00 $2,400.00 TEMECULA COMMUNITY CENTER HVAC $120.00 $360.00 MARY PHILLIPS SENIOR CENTER HVAC $235.00 $705.00 TEMECULA VALLEY MUSEUM HVAC $150.00 $450.00 CHAPEL OF MEMORIES HVAC $50.00 $150.00 TEMECULA CHILDREN'S MUSEUM HVAC $201.00 $603.00 FIRE STATION 84 HVAC $211.00 $633.00 FIRE STATION 92 HVAC $211.00 $633.00 FIRE STATION 73 HVAC $58.00 $174.00 **FIRE STATION 95 HVAC $58.00 $174.00 HARVESTON COMMUNITY PARK HVAC $58.00 $174.00 OLD TOWN COMMUNITY THEATER HVAC $299.00 $897.00 TEMECULA VALLEY LIBRARY HVAC $729.00 $2,187.00 PATRICIA H. BIRDSALL PARK HVAC $133.00 $399.00 TEMECULA COMMUNITY CENTER "B" HVAC $97.00 $291.00 OLD TOWN AUDIO CABINETS HVAC $150.00 $450.00 $15,825.00 * Three visits per fiscal year Future Service Site CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc EXHIBIT "B" (Continued) ALTERNATE BID ITEMS-For repair or extra work authorized by City MARK-UP ADDED TO CONTRACTOR'S WHOLESALE PRICE OF PARTS & EQUIPMENT 25% HOURLY RATE PER REGUALR MAN HOUR-8am To 5pm $80.00 Monday through Friday HOURLY RATE PER OVERTIME MAN HOUR-After-hours, $120.00 Weekends, Holidays, etc. Signature of Authorized Representative: Name and CAProgram Files\Neevia.Com0ocument Conver[erVemp1922175.doc TEMECULA COMMUNITY SERVICES DISTRICT PUBLIC HEARING ITEM NO. 27 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Shawn D. Nelson, General Manager DATE: June 9, 2009 SUBJECT: Review and Adoption of the FY 2009-10 Annual Operating Budget PREPARED BY: Genie Roberts, Director of Finance Heidi Schrader, Senior Management Analyst RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS BACKGROUND: The proposed fiscal year 2009-10 Temecula Community Services District (TCSD) Annual Operating Budget includes the operation and maintenance of district-wide parks and recreation facilities, arterial street lighting and traffic signals, and median landscaping and debt service on the certificates of participation issued for the construction of the Community Recreation Center. Rates and charges are also established for residential street lighting, slope maintenance, recycling and refuse collection, and emergency road maintenance. On May 20, 2009, the Board of Directors and City Council held a workshop to review and discuss the proposed operating budgets. At that time, the Board of Directors and City Council did not request any modifications to the budget. Parks and recreation services, as well as the energy charges for arterial street lighting and traffic signals, and median landscaping are primarily funded by the authorized special tax assessed to property owners as approved by the voters as "Measure C" in March 1997, which is $74.44 per single-family dwelling unit. While the cost for these services is $194.51 per single-family dwelling unit, the $120.07 per single-family dwelling unit difference is primarily funded by the City's General Fund through the Revenue Excess Sharing for Temecula ("REST") Program. Residential street lighting, slope maintenance, recycling and refuse collection, and emergency road maintenance services provided by TCSD are funded primarily by rates and charges assessed to property owners within the District. An increase is proposed to the annual rate and charge for Service Level D (Refuse Collection/Recycling) to $228.12 per residential parcel beginning FY 2009- 10, up from the current rate of $218.52. Service Level C rate levels for Zones 6, 29, 3, and 32 are subject to a Consumer Price Index-Urban Consumers (CPI-U) annual inflatorwhile other rate levels have not increased from last year. Service Level R includes only those parcels which receive services for the maintenance of certain unpaved roads that become inaccessible after inclement weather. In previous years Service Level R provided service to two (2) different areas of the City. Zone R-1 provides service in the Nicolas/Liefer Road area and Zone R-2 provided service in the Santiago Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.24, and for an unimproved parcel is $57.62. 1 n Fiscal Year 2008-2009 no assessments were charged because a sufficient amount of monies were available in fund balance to offset the costs of the emergency road maintenance services. For Fiscal Year 2009-2010, parcels are proposed to only be charged half of the maximum amount, or $57.62 for an improved parcel and $28.82 for an unimproved parcel. This fund continues to have monies in fund balance that are available to offset a portion of the cost for the unpaved road maintenance. Due to the completion of a road paving project TCSD will no longer need to provide Service Level R services within Zone R-2. TEMECULA COMMUNITY SERVICES DISTRICT (TCSD) TCSD Revenues: Overall, a $651,183 (3.1 decrease in revenues is projected for TCSD. The fiscal year 2009-10 revenue estimates includes an increase of $21,372 for the special tax at the authorized rate, and an increase of $336,379 for trash assessments as a result of population growth and trash rate CPI adjustment to cover the costs of providing the service. The "REST" program revenue, from the City's General Fund, is proposed to be $6,019,309, a $958,631 decrease from prior fiscal year. This reduction in REST is the due the renegotiation of the Library contract with the County of Riverside which has waived prior year expenditures therefore leaving adequate Fund Balances to support the Library costs for fiscal year 2009-10. TCSD Expenditures: The proposed Community Services District budget reflects a $563,591 (2.6°x) decrease in total expenditures from the current year budget. A summary of significant items is as follows: City-wide Operations: Services are provided and maintained at existing levels despite the current economic environment: • Maintains the same level of service in recreation programs as FY 2008/09 • Includes operating costs forthe Temecula Community Center expansion plus the Temecula Pantry • Includes operating costs for two (2) new parks in Wolf Creek and the Murrieta Creek Trail System Service Level B: A $53,313 increase in street lighting costs due to new residential street lights and increased utility costs as result of rate increases from service providers. Service Level C: A $179,726 decrease in contract landscape maintenance and rehabilitation costs at a maintenance level determined by the property owners in this service level. Service Level D: A $334,055 increase in refuse hauling costs is reflected, pursuant to conditions of the Franchise Fee Agreementfor refuse and recycling which allows a consumer price index adjustment. Library: A $410,444 decrease bringing the budget to $940,503, which represents a full- year of operation of the Temecula Public Library. Some specific items include: Library services contract with the County of Riverside in the amount of $400,000 based on the renegotiation of the terms of the existing contract resulting in an ongoing annual savings Information Systems charges to maintain the 113 workstations located atthe facility in the amount of $171,200, a reduction of $63,700 from the prior year Support Services charges of $48,500 for maintenance of the 16 copier/printers at the facility, a reduction of $63,131 from the prior year TCSD Fund Balance: Surplus fund balance has been used over the past several fiscal years to fund ongoing operations and maintenance costs. The proposed fiscal year 2009-10 budget continues to utilize surplus fund balance in the following amounts: • Citywide Operations $267,041 • Service Level "D" $4,914 • Service Level "R" $22,494 • Service Level "L" $23,734 • Library $742,497 FISCAL IMPACT: The services provided by the District are funded primarily by the special tax that was approved by the voters as Measure C on March 1997, the "REST" contribution from the City's General Fund, user fees and the rates and charges assessed to property owners which are to be approved during a Public Hearing held on June 9, 2009. ATTACHMENTS: Resolution No. CSD 09- FY 2009-10 Proposed Annual Operating Budget - TCSD RESOLUTION NO. CSD 09 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the Fiscal Year 2009-10 Temecula Community Services District (TCSD) operating budget is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the General Manager. C. The Board of Directors must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The Board of Directors must authorize any increase in regular personnel positions above the level indicated in the final budget. The General Manager may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. E. The General Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Board of Directors action. F. The General Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Work funds in excess of $30,000 require Board of Directors action, except that the General Manager may approve change orders on Public Works contracts approved by the Board in amounts up to project contingency established by the Board. G. Pursuant to Section 3.28.130 of the Municipal Code, the Executive Director may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the Executive Director may approve change orders on purchases of supplies and equipment approved by the Board in amounts up to contingency established by Board. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. 1. Appropriations for grant funded programs for FY 2008-09 which have not been expended or encumbered, are hereby carried over for the applicable grant program to the FY 2009-10. Section 3. Outstanding encumbrances shown on the District books at June 30, 2009, are hereby appropriated for such contracts or obligations for fiscal year 2009-10 Section 4. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the District; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Temecula Community Services District of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Director of Finance. Section 5. The Board Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 9th day of June, 2009. Chuck Washington, President ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 09- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary MOLD TRADITIONS, NEW OPPORTUNITIES„ PROPOSED ANNUAL OPERATING BUDGET FISCAL, YEAR 2009m,201 Q TEMECULA COMMUNITY SERVICES DISTRICT (TCSD) CITY COUNCIL MEETING JUNE 9, 2009 THE EM-EC ULA C-ITY/ - OF T INC. 1989 "C)Li) TEtAUi'EIUNS, NhW 011KJE2fUNEi'IE•:5" TCS D FUNDS SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues by Fund Citywide Operations 11,309, 407 11,071, 508 11,115, 380 43, 872 0.4% Service Level B 630, 626 865, 196 959, 004 93, 808 10.8% Service Level C 1,982, 050 1,590, 435 1,584, 432 (6, 003) -0.4% Service Level D 5,256, 831 5,704, 551 6,033, 496 328, 945 5.8% Service Level R 10, 919 1, 576 4, 606 3, 030 192.3% Service Level L 204, 437 229, 400 227, 836 (1, 564) -0.7% Library 1,388, 547 1,311, 277 198, 006 (1,113, 271) -84.9% Debt Service 2, 095 0.0% Total Revenues 20,784, 912 20,773, 943 20,122, 760 (651, 183) -3.1% Total Expenditures by Fund: Citywide Operations 10,923, 067 11,244, 063 10,900, 980 (343, 083) -3.1% Service Level B 786, 663 884, 389 937, 702 53, 313 6.0% Service Level C 1,520, 697 1,708, 275 1,528, 549 (179, 726) -10.5% Service Level D 5,070, 349 5,704, 355 6,038, 410 334, 055 5.9% Service Level R 6, 373 12, 300 27, 100 14, 800 120.3% Service Level L 237, 836 281, 091 251, 570 (29, 521) -10.5% Library 1,524, 326 1,350, 947 940, 503 (410, 444) -30.4% Debt Service 494, 455 497, 025 494, 040 (2, 985) -0.6% Total Expenditures 20,563, 766 21,682, 445 21,118, 854 (563, 591) -2.6% Excess of Revenues Over (Under) Expenditures 221, 146 (908, 502) (996, 094) (87, 592) 9.6% Operating Transfers In (Out): Citywide Operations (554, 455) (497, 025) (481, 441) 15, 584 -3.1% Service Level B 60, 000 - - - 0.0% Debt Service 494, 455 497, 025 481, 441 (15, 584) -3.1% Total Operating Transfers: - - - - 0.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers In (Out) 221, 146 (908, 502) (996, 094) (87, 592) 9.6% Fund Balances, Beg. of Year 2,230, 595 2,451, 741 3,783, 052 Fund Balances. End of Year 2.451. 741 1.543. 239 2.786. 958 09/10 Library Fund Balance increased by $2,239,813 due to County abnegation of library costs for FY07, FY08 and FY09 1 TCSD CITYWIDE FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues Total Expenditures Excess of Revenues Over (Under) Expenditures Operating Transfers Out Excess of Revenues Over (Under) Expenditures and Operating Transfers Out Fund Balance, Beg. of Year Fund Balance, End of Year 11,309,407 11,071,508 11,115,380 43,872 0.4% 10,923,067 11,244,063 10,900,980 (343,083) -3.1% 386,340 (172,555) 214,400 386,955 -224.3% (554,455) (497,025) (481,441) 15,584 -3.1% (168,115) (669,580) (267,041) 371,371 -55.5% 1,352,917 1,184,802 515,222 1,184,802 515,222 248,181 2 SERVICE LEVEL "B" FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 630,626 865,196 959,004 93,808 10.8% Total Expenditures 786,663 884,389 937,702 53,313 6.0% Excess of Revenues Over (Under) Expenditures (156,037) (19,193) 21,302 40,495 -211.0% Operating Transfers In 60,000 - - 0.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers In (96,037) (19,193) 21,302 40,495 -211.0% Fund Balance, Beg. of Year 116,143 20,106 913 Fund Balance, End of Year 20,106 913 22,215 SERVICE LEVEL "C " FUND 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 1,982,050 1,590,435 1,584,432 (6,003) -0.4% Total Expenditures 1,520,697 1.708.275 1,528,549 (179,726) -10.5% Excess of Revenues Over (Under) Expenditures 461,353 (117,840) 55,883 173,723 -147.4;0 Fund Balance, Beg. of Year 87,149 548,502 430,662 Fund Balance, End of Year 548,502 430,662 486,545 3 SERVICE LEVEL "D" FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 5,256,831 5,704,551 6,033,496 328,945 5.8% Total Expenditures 5,070,349 5,704,355 6,038,410 334,055 5.9% Excess of Revenues Over (Under) Expenditures 186,482 196 (4,914) (5,110) -2607.1% Fund Balance, Beg. of Year 31,408 217,890 218,086 Fund Balance, End of Year 217,890 218,086 213,172 SERVICE LEVEL "R" FUND 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 10,919 1,576 4,606 3,030 192.3% Total Expenditures 6,373 12,300 27,100 14,800 120.3% Excess of Revenues Over (Under) Expenditures 4,546 (10,724) (22,494) (11,770) 109.8% Fund Balance, Beg. of Year 34,759 39,305 28,581 Fund Balance, End of Year 39,305 28,581 6,087 4 SERVICE LEVEL "L" FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues Total Expenditures Excess of Revenues Over (Under) Expenditures Fund Balance, Beg. of Year Fund Balance, End of Year 204,437 229,400 227,836 (1,564) -0.7% 237,836 281,091 251,570 (29,521) -10.5% (33,399) (51,691) (23,734) 27,957 -54.1% 293,522 260,123 208,432 260,123 208,432 184,698 LIBRARY FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 1,388,547 1,311,277 198,006 (1,113,271) -84.9% Total Expenditures 1,524,326 1,350,947 940,503 (410,444) -30.4% Excess of Revenues Over (Under) Expenditures (135,779) (39,670) (742,497) (702,827) 1771.7% Fund Balance, Beg. of Year 304,193 168,414 2,368,557 Fund Balance, End of Year 168,414 128,744 1,626,060 09/10 Library Fund Balance increased by $2,239,813 due to County abnegation of library costs for FY07, FY08 and FY09 TCSD DEBT SERVICE FUND 2007-08 2008-09 2009-10 Proposed % Audited Current Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 2,095 - - 0.0% Total Expenditures 494,455 497,025 494,040 (2,985) -0.6% Excess of Revenues Over (Under) Expenditures (492,360) (497,025) (494,040) 2,985 -0.6% Operating Transfer In 494,455 497, 025 481, 441 (15,584) -3.1% Excess of Revenues Over (Under) Expenditures and Operating Transfers In 2,095 - (12, 599) (12,599) 0.0% Fund Balance, Beg. of Year 10,504 12, 599 12, 599 Fund Balance, End of Year 12,599 12, 599 6 REVENUES BY FUND Proposed Annual Operating Budget - FY 2009-10 Actual Actual Budgeted Preliminary FY2006-07 FY2007-08 FY2008-09 FY2009-10 Parks and Recreation $ 10,142,763 $ 11,309,407 $ 11,071,508 $ 11,115,380 Service Level B * * 618,035 690,626 865,196 959,004 Service Level C 1,356,808 1,982,050 1,590,435 1,584,432 Service Level D 4,811,014 5,256,831 5,704,551 6,033,496 Service Level R. 10,864 10,919 1,576 4,606 Service Level L 162,648 204,437 229,400 227,836 Library 1,360,103 1,388,547 1,311,277 198,006 Debt Service* 502,518 496,550 497,025 481,441 Total $ 18,964,753 $ 21,339,367 $ 21,270,968 $ 20,604,201 *Includes operating transfers of $481,441 from Parks and Recreation to Debt Service Fund in FY09-10 **Includes $60,000 operating transfers of $60,000 from Parks and Recreation in FY2007-08. C 0 9 ■ Parks and Recreation ■ Service Level B 17 Service Level C O Service Level D O 'Service Level R ❑ Service Level L 0 Library ❑ Debt Service* 7 Actual Actual Budgeted Preliminary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 EXPENDITURE SUMMARY BY CATEGORY Proposed Annual Operating Budget - FY 2009-10 Operations Capital Fund Personnel & Maintenance Outlay Total Parks and Recrea tion * $ 4,670,360 $ 6,712,061 $ - $ 11,382,421 Service LevelB 7,202 930,500 - 937,702 Service Level C 204,419 1,324,130 - 1,528,549 Service LevelD 69,958 5,968,452 - 6,038,410 Service LevelR - 27,100 - 27,100 Service LevelL 56,670 194,900 - 251,570 Library 13,303 927,200 - 940,503 Debt Service-1' - 494,040 - 494,040 Total $ 5,021,912 $ 16,578,383 $ - $ 21,600,295 *Parks andRecreation includes a $481,441 operating transfer to the Debt Service Fund. Parks and Service Level B Recreation $937,702 $11,382,421 Service Level C $1,525,549 Debt Service $494,040 Librarj° Service Level D $940,503 Service Level L $6,038,410 $251,570 Service Level R $27,100 8 TCSD ORGANIZATIONAL CHART Proposed Annual Operating Budget - FY 2009-10 DIRECTOR OF COMMUNITY SERVICES Herman D. Parker CULTURAL ARTS RECREATION COMMUNITY MAINTENANCE SERVICES SERVICES SERVICES Park Acquisition . Park Maintenance Youth & Adult Theater Sports I.......... I.......... ..........1.......... Park Development: Median Children's Museum Special Events I Maintenance I Development Plan : Volunteer & Review Slope Maintenance: History Museum Cultural Services ~ . . . . . . Capital Teen & Improvement Facility Public Art Recreational ......Pro'ects Maintenance Services. I.......... . . . . . . . . . . I . Master Plan Landscape Historic Resources Senior & Human Process Review Maintenance Services . 1 I.......... I.......... Aquatic Program Library Services Plan Check Review: Services . I I.......... Contracted Classes: Contracts Internal Services Services 9 COMPARATIVE EXPENDITURE SUMMARIES Proposed Annual Operating Budget - FY 2009-10 Program ConyminitF.S'enkes Funding Source: Special7ax Benefit Asses sments General Fund PARKS -RECREATION Actual Actual Budgeted Preliminary % Expenditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change Change Personnel $ 4,275,161 $ 4,856,011 $ 5,020,193 $ 4,670,360 $ (349,833) -7.0% Operations &Maintenance 5,339,010 6,059,044 6,212,491 6,230,620 18,129 0.3% Operating Transfer Outto Debt Service 501,500 554,455 497,025 481,441 (15,584) -3.1% Capital Outlay 5,850 8,012 11,379 - (11,379) -100.0% $ 10,121,521 $ 11,477,522 $ 11,741,088 $ 11,382,421 $ (358,667) -3.1% ,SERY7CELEVEL E Actual Actual Budgeted Preliminary Expenditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change % Change Personnel $ 6,507 $ 6,921 $ 6,889 $ 7,202 $ 313 4.5% Operations &Maintenance 656,672 779,742 877,500 930,500 $ 53,000 6.0% Capital Outlay - - - - $ 663,179 $ 786,663 $ 884,389 $ 937,702 $ 53,313 6.0% SERI, 7CE L EVEL C Actual Actual Budgeted Preliminary Expenditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change % Change Personnel $ 234,857 $ 242,507 $ 221,384 $ 204,419 $ (16,965) -7.7% Operations &Maintenance 1,196,817 1,278,190 1,486,891 1,324,130 $ (162,761) -10.9% Capital Outlay - - - - $ 1,431,674 $ 1,520,697 $ 1,708,275 $ 1,528,549 $ (179,726) -10.5% SER I7CE I ET T1 D Actual Actual Budgeted Preliminary Expenditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change % Change Personnel $ 45,840 $ 45,975 $ 66,907 $ 69,958 $ 3,051 4.6% Operations &Maintenance 4,744,071 5,024,374 5,637,448 5,968,452 $ 331,004 5.9% Capital Outlay $ 4,789,911 $ 5,070,349 $ 5,704,355 $ 6,038,410 $ 334,055 5.9% 10 COMPARATIVE EXPENDITURE SUMMARIES-continued Proposed Annual Operating Budget - FY 2009-10 SERIWELEL'EL R Actual Actual Budgeted Preliminary Expenditure Summary FV2006-07 FV2007-08 FY2008-09 FV2009-10 $ Change % Change Personnel Operations &Maintenance $ 7,407 $ 6,373 $ 12,300 $ 27,100 $ 14,800 120.3% Capital Outlay - - $ - - $ 7,407 $ 6,373 $ 12,300 $ 27,100 $ 14,800 120.3% SERI WELEVEL L Expenditure Summary Personnel Operations &Maintenance Capital Outlay Actual Actual Budgeted Preliminary FY2006-07 FV2007-08 FY2008-09 FY2009-10 $ Change % Change $ 27,073 $ 28,227 $ 60,191 $ 56,670 $ (3,521) -5.8% 193,692 209,609 220,900 194,900 $ (26,000) -11.8% $ 220,765 $ 237,836 $ 281,091 $ 251,570 $ (29,521) -10.5% LIBRARY Actual Actual Budgeted Preliminary E(penditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change % Change Personnel $ 523 $ 12,194 $ 42,836 $ 13,303 $ (29,533) -68.9% Operations &Maintenance 1,055,387 1,512,132 1,194,810 927,200 (267,610.3) -22.4% Capital Outlay - - 113,301 - $ 1,055,910 $ 1,524,326 $ 1,350,947 $ 940,503 $ (410,444) -30.4% DEBTSERTWE Actual Actual Budgeted Prelinnary Expenditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change % Change Personnel Operations &Maintenance $ 499,050 $ 494,455 $ 497,025 $ 494,040 $ (2,985) -0.6% Capital Outlay Operating Transfer Out $ 499,050 $ 494,455 $ 497,025 $ 494,040 $ (2,985) -0.6% 11 AUTHORIZED POSITIONS Proposed Annual Operating Budget - FY 2009-10 Authorized Authorized PARKS AND RECREATION 2008-09 Changes 2009-10 Administrative Assistant 1.00 0.00 1.00 Aquatics Supervisor 1.00 0.00 1.00 Community Services Superintendent 0.00 0.85 0.85 Cultural Arts Administrator 1.00 0.00 1.00 Custodian 1.00 0.00 1.00 Deputy Director of Community Services 1.00 0.00 1.00 Development Services Administrator 0.85 (0.85) 0.00 Facility Services Manager 0.50 0.00 0.50 Human Services/Teen Manager 1.00 0.00 1.00 Director of Community Services 1.00 0.00 1.00 Landscape Inspector 0.65 0.25 0.90 Lead Maintenance Worker 3.40 0.00 3.40 Maintenance Superintendent 0.70 0.00 0.70 Maintenance Supervisor 0.70 0.00 0.70 Maintenance Worker 3.00 0.50 3.50 Museum Services Manager 2.00 0.00 2.00 Office Specialist 2.30 0.00 2.30 Park Ranger 2.00 (2.00) 0.00 Parks/Landscape Maintenance Supervisor 0.60 0.00 0.60 Patron Services Coordinator 1.00 0.00 1.00 Recreation Superintendent 1.00 0.00 1.00 Recreation Supervisor 3.00 0.00 3.00 Senior Landscape Inspector 0.50 0.00 0.50 Senior Management Analyst 0.50 0.00 0.50 Senior Recreation Coordinator 2.00 0.00 2.00 Theater Manager 1.00 0.00 1.00 Theater Technical Coordinator 1.00 0.00 1.00 Theater Technical Supervisor 1.00 0.00 1.00 Total 34.70 (1.25) 33.45 SERVICELEVEL B Senior Management Analyst 0.05 0.00 0.05 0.05 0.00 0.05 AUTHORIZED POSITIONS Proposed Annual Operating Budget - -continued FY 2009-10 Authorized Authorized SFRVICELEVEL C 2008-09 Changes 2009-10 Landscape Inspector 0.95 0.00 0.95 Maintenance Superintendent 0.05 0.00 0.05 Maintenance Worker 0.40 (0.40) 0.00 Office Specialist 0.25 0.00 0.25 Parks/Landscape Maintenance Supervisor 0.25 0.00 0.25 Senior Landscape Inspector 0.35 0.00 0.35 Senior Management Analyst 0.20 0.00 0.20 Total 2.45 (0.40) 2.05 SEI2VICELEVEL D Community Services Superintendent 0.00 0.15 0.15 Development Services Administrator 0.15 (0.15) 0.00 Office Specialist 0.15 0.00 0.15 Senior Management Analyst 0.25 0.00 0.25 Total 0.55 0.00 0.55 SEI2VICELEVEL L Landscape Inspector 0.15 0.00 0.15 Senior Landscape Inspector 0.15 0.00 0.15 Lead Maintenance Worker 0.10 0.00 0.10 Maintenance Worker 0.10 (0.10) 0.00 Park/Landscape Maintenance Supervisor 0.15 0.00 0.15 Total 0.65 (0.10) 0.55 Community Services Total 38.40 (1:'S) 36.65 13 TEMECULA COMMUNITY SERVICES DISTRICT PROGRAM: CULTURAL ARTS SERVICES MISSION: The Cultural Arts Services Program is responsible for providing and array of Cultural Arts programs and activities that are both educational and entertaining for the community. 2008-2009 ACCOMPLISHMENTS: Offered over 100 arts classes, excursions and other activities, Youth Band Jam and after school programs Produced six cultural arts brochures Produced the annual Summer Concert Series, the Harveston Concert Series and the Movies in the Park series Implemented gallery program at the Merc (eight exhibitions) Produced 2nd annual Youth Film Festival Completed CIP projects at the Children's Museum Produced two editions of the High Country Magazine Implemented six exhibitions at the Temecula Valley History Museum Produced the third season of Temecula Presents Launched "Jazz at the Merc" performances every Thursday night Received CPRS Award of Excellence in the category of "Single Focus Brochure" for the Theater and Temecula Presents ■ ■ ■ ■ Developed and implemented "Arts Connection" program Produced three Traveling Arts Carnivals Facilitated the fountain design for the new Civic Center Facilitated the mosaic design for the new Civic Center GOAL 1: DEVELOP A LONG RANGE STRATEGIC PLAN FOR CULTURAL ARTS DIVISION OBJECTIVES: ➢ Establish an annual Division retreat to formalize the planning process ➢ Develop long-term planning on a continual basis throughout the year by dedicating one meeting per month to review and evaluate strategies, goals, and objectives GOAL 2: DE VELOP PROGRAMS AND ACTIVITIES THAT STIMULATE, EN COURAGE,AND SUPPORT THE ARTS OBJECTIVES: ➢ Develop and implement a variety of art classes and activities ➢ Offer family day activities and public lectures that demonstrate the relatedness of historical and artistic traditions ➢ Develop and distribute various marketing materials to encourage participation in arts and programs, including banners on Rancho Vista Road ➢ Implement a community-wide special event that highlights visual and performing arts ➢ Continue to monitor operations and develop programming at the Children's Museum, the History Museum, and the Old Town Temecula TEMECULA COMMUNITY SERVICES DISTRICT PROGRAM: CULTURAL ARTS SERVICES GOAL 3: PRESENT AND PROMOTE THE PERFORMING ARTS AND THEIR ABILITY TO ENRICH COMMUNITY LIFE OBJECTIVES: ➢ Program and market Temecula Presents' 3rd season Create Temecula Presents' 3rd season brochure Work with concessionaire to ensure success with the "Club at the Merc" and all theater concessions Refine strategic presenting partnerships with other regional performing arts organizations Develop and implement performing arts programming in the Merc Expand arts-in-education outreach opportunities GOAL 4: OVERSEE THEATER OPERATIONS OBJECTIVES: ➢ Oversee theater operations Expand "Arts Connection" GOAL 5: OVERSEE AND ADMINISTER THE IMPLEMENTATION OF THE CITY'S ART IN PUBLIC PLACES PROGRAM OBJECTIVES: ➢ Work with the development community to ensure compliance with the City's Public Art Ordinance Continue to develop Old Town as a Public Arts District GOAL 6: FOSTER AN AWARENESS AND APPRECIATION OF HISTORIC SITES, ARTIFACTS, AND HISTORY OBJECTIVES: ➢ Act as a City liaison to the Temecula Historical Society Continue to acquire significant artifacts in building the Temecula Valley History Museum's collections and research facility thereby intensifying the importance of the Museum as a regional center. Archive the Wilkinson Collection Continue to develop educational and stimulating exhibits GOAL 7: PROVIDE SCIENCE BASED PROGRAMMING TO CHILDREN AND FAMILIES OBJECTIVES: ➢ Increase quality programming in conjunction with the Friends of the Temecula Valley Children's Museum Analyze exhibits to determine renovation and changes; assist with CIP projects Continue to expand a community outreach program Develop a complete membership package, including a marketing strategy 15 TEMECULA COMMUNITY SERVICES DISTRICT PROGRAM: CULTURAL ARTS SERVICES Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Implementation of art classes and 90 90 90 90 activities Develop Cultural Arts publications 5 5 5 5 After school program for middle 12 14 14 14 school age TEMECULA COMMUNITY SERVICES DISTRICT PROGRAM: RECREATION SERVICES MISSION: The Recreation Services Program is responsible for providing a comprehensive City-wide recreation program that meets the recreation and human service needs within the community. 2008-2009 ACCOM PLISHMENTS: ■ Successfully implemented key elements of the Temecula Youth Master Plan ■ Planned, programmed and implemented four "Rhythms" teen dances ■ Successfully planned, programmed and implemented "Special Games" event for special needs youth ■ Enhanced the annual 4th of July Extravaganza to include a Family Fun Play Area GOAL 1: PROVIDE HIGH QUALITY RECREATION AND LEISURE OPPORTUNITIES THAT MEET THE DYNAMIC NEEDS OF OUR DIVERSE POPULATION, CREATE A STRONG SENSE OF COMMUNITY, AND PROMOTE PARTICIPATION IN RECREATIONAL EXPERIENCES THAT ENHANCE HEALTH AND WELL-BEING OBJECTIVES: ➢ Plan, program, and implement four "Rhythms" dances for teen's ages 15-18 years Plan, program and implement an after-school program in joint effort with the Temecula Unified School District. This program will be a component of an overall effort entitled T.A.S.C. (Temecula After School Collaborative) and will take place at one (1) middle school site Plan, program, and implement the Annual Community Services Department Expo. This event highlights the classes and activities offered by the Community Services Department and allows for early registration of recreation programs GOAL 2: PLAN, DEVELOP, AND IMPLEMENT NEEDED HUMAN SERVICES, VOLUNTEER PROGRAMS, AND ACTIVITIES THAT MEET THE INCREASING DEMANDS OF A GROWING COMMUNITY AND FOSTER HUMAN DEVELOPMENT AND ACCESSIBILITY FOR ALL COMMUNITY MEMBERS OBJECTIVES: ➢ Implement multiple components of the Youth Master Plan including planning, programming, and implementing an intramural sports program, Youth Advisory Council (Y.A.K.), and the Mayor's Summer Youth Employment Program Implement the Mayor's Summer Youth Employment Program by providing professional training and summer employment for 250 resident's ages 14-24 years ➢ Plan, program, and implement a College Fair TEMECULA COMMUNITY SERVICES DISTRICT PROGRAM: RECREATION SERVICES GOAL 3: PRESENT AND PROMOTE THE PERFORMING ARTS AND THEIR ABILITY TO ENRICH COMMUNITY LIFE OBJECTIVES: ➢ Program and market Projected Actual Projected Projected PERFORMANCE MEASURES: E 2047-08 FY 2007-09 FY 2008-09 FY 2009-10 Rhythms Teen Dances 0 0 4 4 Placement of Youth in Mayor's Summer Youth Employment 0 0 0 250 Program T.A.S.C. After-school Program 0 0 1 1 Sites 18 TEMECULA COMMUNITY SERVICES DISTRICT _ PROGRAM: COMMUNITY SERVICES MISSION: The Development Services Program is responsible for library services, park site acquisition, recreation facility development, assessment engineering, community development review and solid waste 2008-2009 ACCOMPLISHMENTS: Completed construction of the Murrieta Creek Trail Project Completed the construction documents for Phase I of the Redhawk Park Improvements Completed Trails and Bikeways Guide Completed the 2009 Recycling Calendar Organized two Community Clean-up events Facilitated three Household Hazardous Waste Events Facilitated the construction of the YMCA building in Margarita Community Park Complete the conceptual design for the Old Town Gymnasium Introduced the "Book Buzz" After School Reading Program at the library Implemented new Automated Payment Machine (APM) in the library to enhance customer service Hosted Sister Cities visits and added additional Dutch books to Language collection Offered twenty-four children's programs per month and thirty teen programs per year through partnership with the Friends of the Temecula Library Expanded outreach program to children and staff at school campuses to provide library cards and book delivery on campus GOAL 1: PROVIDE A COMPREHENSIVE, BALANCED NEIGHBORHOOD COMMUNITY PARKS AND RECREATIONAL FACILITIES SYSTEM THROUGHOUT THE CITY OBJECTIVES: ➢ Seek grant funding opportunities ➢ Complete the construction of the Temecula Community Center expansion, and Escallier house and barn ➢ Complete construction of Phase I of Redhawk Park improvements GOAL 2: PROVIDE THOROUGH REVIEW OF ALL PROPOSED CITY DEVELOPMENT OBJECTIVES: ➢ Participate in the City's development review process for Specific Plans, Development Plans, Environmental Impact Reports, and Tentative Maps ➢ Provide appropriate conditions of approval for future development ➢ Review and approve final maps, grading plans and CC&R's 19 T E M E C U L A _C O M M U_N 1 TY S E RV I C E S__ D I S T R I C T - PROGRAM: COMMUNITY SERVICES GOAL 3: EXPAND CUSTOMERS SERVICE OPPORTUNITIES AT THE LIBRARY OBJECTIVES: ➢ Work with the Information System Department and Finance Department to accept debit and credit card payments at the library ➢ Work with Information System Department and Finance Department to utilize the APM payment module in the library ➢ Research the possibility of using Comprise to accept payments via the Internet ➢ Offer computer classes for seniors and young adults ➢ Increase teen programming outreach in conjunction with the TCSD Human Services Manager and the Youth Master Plan GOAL 4: PROVIDE MORE EFFICIENT METHOD OF DISCHARGING AND ROUTING INTER-LIBRARY BORROWED MATERIALS OBJECTIVES: ➢ Program Radio Frequency Identification (RFID) system to discharge library materials from other branches ➢ Work with Information System Department and representatives from the organization LSSI so that paperback materials will integrate with the automated library systems GOAL 5: CONTINUE TO DEVELOP AND MAINTAIN LIBRARY COLLECTIONS TO KEEP PACE WITH THE USE OF THE COMMUNITY AND ENSURE THAT OUR OFFERINGS ARE UP-TO-DATE, RELEVANT AND AVAILABLE TO LIBRARY USERS OBJECTIVES: ➢ Provide funding to purchase new and replacement materials for library patrons PERFORMANCE MEASURES Number of capital projects completed Number of public parks completed as conditioned by development Increase library collections Tag paperback book with RFID tags Projected Actual Projected Projected FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 4 4 5 2 2 1 0 0 0 0 0 2000 0 0 0 10,000 20 TEMECULA COMMUNITY SERVICES DISTRICT PROGRAM: MAINTENANCE SERVICES MISSION: The Maintenance Services Program is responsible for providing effective landscape and facility maintenance services for parks, slopes, medians, recreation facilities, and City Administrative offices. 2008-2009 ACCOM PLISHM ENTS: Completed numerous park and facility rehabilitation and repair projects (Temeku Hills Park Spilt Rail Fence Replacement, Loma Linda Park Lighting Installation, Patricia H. Birdsall Sports Park Buildings Anti- graffiti Coating, Pala Community Park, Paloma Del Sol Sports Park, North, South, and Upper Soccer Fields, Temecula Middle School Sports Field Re-tamping, Temecula Duck Pond Veterans Memorial Phase 3 Paver Installation, Margarita Community Park Tennis Court Windscreen Replacement) Completed thorough construction plan review of several landscape maintenance service areas (Temecula YMCA at Margarita Community Park, Murrieta Creek Multi-Purpose Trail Project, Old Town Civic Center Town Square) Assisted with construction oversight of several City facilities and landscape maintenance service areas (Temecula Civic Center Town Square, Murrieta Creek Multi-Purpose Trail, Pechanga Parkway Road Widening and Landscaped Median, YMCA at Margarita Community Park, Jefferson Road Median at the Marriott) Completed several Capital Improvement Projects (Veterans Memorial Paver Installation Phase 3, Kent Hintergardt Memorial Park Play Structure Retrofit, Imagination Workshop Kitchen Improvements, Ronald Reagan Sports Park Dasherboard System and Scoreboard Installation) Provided support and maintenance at all City facilities, City events and programs, and City sponsored events GOAL 1: PROVIDE SAFE AND ATTRACTIVE FACILITIES, PARKS, MEDIANS, AN D TRAIL SYSTEMS OBJECTIVES: ➢ Ensure City parks and facilities are safe and clean for our residents use and enjoyment ➢ Identify and develop priorities for site repairs, renovations, and improvements ➢ Complete site repairs, renovations, and improvement based upon available budget and priorities ➢ Extend the current landscape maintenance services agreements through June 30, 2010 Monitor and ensure performance compliance of City maintenance contractors and repair contractors ➢ Work closely with Rancho California Water District to identify and take advantage of any available water use efficiency and irrigation system retrofit incentive programs T E M E C U L A _C O M M U_N 1 TY S E RV I C E S__ D I S T R I C T - PROGRAM: MAINTENANCE SERVICES GOAL 2: ENCOURAGE THE DESIGN AND INSTALLATION OF ATTRACTIVE AND SUSTAINABLE LANDSCAPE MAINTENANCE SERVICE AREAS TO CONSERVE OUR VALUABLE RESOURCES OBJECTIVES: ➢ Provide thorough review of new City facilities and proposed TCSD maintenance services areas ➢ Promote the design of water wise landscapes to minimize water use and utilize recycled water where available ➢ Promote maintenance friendly landscape designs which will minimize long term maintenance costs ➢ Oversee construction completion and acceptance of City-wide landscape construction projects GOAL 3: IMPROVE ENERGY EFFICIENCY AND WATER CONSERVATION MEASURES AT CITY FACILITIES, PARKS AND LANDSCAPE AREAS OBJECTIVES: ➢ Promote the design and construction of more sustainable City facilities, parks and landscaped areas ➢ Identify facilities, parks, and landscaped areas in need of improvements to become more energy efficient and water friendly ➢ Identify incentive programs, rebates, and other programs to provide possible funding sources and assistance for efficiency improvements ➢ Prioritize and complete proposed efficiency improvements based upon available funding and site benefit analysis ➢ Initiate awareness programs to encourage City staff to be more energy efficient and reduce our impact on the environment Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Number of rehabilitation projects 5 5 5 5 completed Number of park/landscape 4 4 4 4 construction projects completed Number of service order 100 100 100 100 responses 22 ITEM NO. 28 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Herman D. Parker, Director of Community Services DATE: June 09, 2009 SUBJECT: Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2009-2010 PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: That the Board of Directors: 1. Adopt a resolution entitled: RESOLUTION NO. CSD 2009- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B - RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C - PERIMETER LANDSCAPING, SERVICE LEVEL D - RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R - EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2009-2010 BACKGROUND: The purpose of the Temecula Community Services District (TCSD) Rates and Charges is to provide necessary community services and programs to property owners within the City of Temecula. The TCSD operates under the authority of Community Services District Law and its boundaries are the same as those of the City of Temecula. Property owners pay only for the TCSD services used or made available to their property through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks/Lighting Services Special Tax, approved by the voters as Measure C on March 4, 1997. Although the TCSD continues to operate and maintain the parks and recreational facilities through a cooperative agreement with the City, the actual levy budget for the special tax is scheduled to be considered and approved by the City Council on June 9, 2009. As a result, the TCSD is currently comprised of the following four (4) remaining service levels: 1. Service Level B - Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C - Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCS D. 3. Service Level D - Recycling and Refuse Collection. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R - Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs for certain unpaved roads in the City. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. The proposed rate of $25.68 per property owner has not been increased from last fiscal year. Service Level C includes only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance. The zones and rates are identified as follows: Zone # 1 $116.00 Zone # 17 $ 46.00 Zone # 2 $ 89.00 Zone # 18 $ 70.00 Zone # 3 $116.00 Zone # 19 $225.00 Zone # 4 $ 46.00 Zone # 20 $175.00 Zone # 5 $175.00 Zone # 21 $129.00 Zone # 6 $ 95.10 Zone # 22 $116.00 Zone # 7 $ 89.00 Zone # 23 $ 20.00 Zone # 8 $175.00 Zone # 24 $100.00 Zone # 9 $ 46.00 Zone # 25 $200.00 Zone # 10 $116.00 Zone # 26 $270.00 Zone # 11 $175.00 Zone # 27 $ 70.00 Zone # 12 $116.00 Zone # 28 $129.00 Zone # 13 $ 46.00 Zone # 29 $339.34 Zone # 14 $ 89.00 Zone # 30 $129.00 Zone # 15 $175.00 Zone # 31 $ 27.98 Zone # 16 $175.00 Zone # 32 $640.64 The rate levels for Zones 6, 29, 31 and 32 are subjectto a Consumer Price Index-Urban Consumers (CPI-U) annual inflator while all other rate levels have not increased from last fiscal year. Zones 30, 31 and 32 will not be assessed during the 2009-2010 fiscal year due to construction delays. Service Level D provides recycling and refuse services to all developed households in the City of Temecula. The Service Level D residential rate is contractually mandated to change based on CPI- U, #2 Diesel Fuel Index and Riverside County Tip Fee rate. The Fiscal Year 2008-2009 rate was $218.52; as a result of the factors above the new rate for Fiscal Year 2009-2010 will be $228.12 which is a $9.60 annual increase from last fiscal year. Service Level R includes only those parcels which receive services for the maintenance of certain unpaved roads that become inaccessible after inclement weather. In previous years Service Level R provided service to two (2) different areas of the City. Zone R-1 provides service in the Nicolas/Liefer Road area and Zone R-2 provided service in the Santiago Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.24, and for an unimproved parcel is $57.62. 1 n Fiscal Year 2008-2009 no assessments were charged because a sufficient amount of monies were available in fund balance to offset the costs of the emergency road maintenance services. For Fiscal Year 2009-2010, parcels are proposed to only be charged half of the maximum amount, or $57.62 for an improved parcel and $28.82 for an unimproved parcel. This fund continues to have monies in fund balance that are available to offset a portion of the cost for the unpaved road maintenance. Due to the completion of a road paving project TCSD will no longer need to provide Service Level R services within Zone R-2. Zone R-2 will be terminated with this resolution. As per Proposition 218 all property owners are required to be noticed as to the rates and charges that the TCSD will be assessing at least 45 days prior to the public hearing. Notices were mailed on April 24, 2009 calling for a June 9, 2009 public hearing. On April 14, 2009 the TCSD Board of Directors approved a Resolution of Intention that called forthe public hearing to be held on June 9, 2009. The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. FISCAL IMPACT: The total Levy Budget for Service Levels B, C, D and Rfor Fiscal Year 2009-2010 is $8,531,761.00. The revenue generated from the TCSD Rates and Charges will fund perimeter landscaping; recycling and refuse collection services and emergency unpaved road maintenance in the City of Temecula. For Service Level B, residential street lighting, a REST contribution in the amount of $317,057 will be provided to balance the 2009-2010 budget. ATTACHMENTS: 1. Resolution - Service Levels B, C, D and R RESOLUTION NO. CSD 2009- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B - RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C - PERIMETER LANDSCAPING, SERVICE LEVEL D - RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R - EMERGENCY UNPAVED ROAD SERVICES FOR FISCAL YEAR 2009-2010 THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to provide specified services to properties within its jurisdiction. Section 2. Pursuant to Government Code Section 61115, the TCSD has prescribed, revised and collected rates and charges for the services furnished by it, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, property taxes within the TCSD in the manner prescribed by Government Code Section 61115. By previous resolution, the TCSD proposed to continue such rates and charges for the operation, maintenance, service and administration of residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2009- 2010. Section 3. Pursuant to Government Code Section 61115, the TCSD caused a written report ("Report") to be prepared and filed with the Secretary of the TCSD, which Report contains a description of each parcel of real property and the proposed amount of the rates and charges for Fiscal Year 2009-2010. The Report is based upon a budget adopted by the Board of Directors for the proposed services for specific areas where such services are provided, including necessary staff and administrative expenses. A summary of the Report containing the proposed rates and charges is attached hereto as Exhibit A, entitled "Project Summary", and incorporated herein by this reference. A copy of the Report is on file in the office of the Secretary of the TCSD, and is available for public inspection. Section 4. By previous resolution, the Board of Directors acknowledged the filing of the Report, and appointed a time and place for a public hearing on the Report and the proposed rates and charges. Notice of the public hearing was mailed on April 24, 2009 calling for a public hearing on June 9, 2009. Notice was published as required by law and affidavits of publication and mailing are on file with the Secretary of the TCSD. Section 5. Zone R-2, located in the Santiago Road area, within Service Level R is no longer necessary and is terminated with this resolution. Section 6. On June 9, 2009, the Board of Directors conducted a duly noticed public hearing at which time the Board of Directors heard and considered all oral and written objections, protests and comments by any interested person concerning the Report, the proposed rates and charges, and the method of collection of such rates and charges. Section 7. The Board of Directors hereby finds that, based on the Report and the District budget, the rates and charges as set out on Exhibit "A" do not exceed the reasonable cost of the services to be provided by the TCSD for Fiscal Year 2009-2010. Section 8. The Board of Directors hereby overrules any and all objections and protests and adopts the rates and charges for residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2009-2010 as set out on Exhibit A. Section 9. The TCSD shall collect such rates and charges at the same time and in the same manner and by the same persons as, together with and not separately from, the property taxes collected within the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to these rates and charges, except for California Revenue and Taxation Code Section 4831. However, if for the first year the charge is levied, the real property to which the charge relates has been transferred or conveyed to a bona fide purchaser for value, or if a lien or a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of such taxes appear on the roll, then the charge shall not result in a lien against the property, but instead shall be transferred to the unsecured roll for collection. Section 10. If a property owner subject to these rates and charges questions the classification of the owner's property for Fiscal Year 2009-2010, or claims that an error has been made with respect to the implantation of the rates and charges or the application of the rates and charges to the owner's property for that fiscal year, such property owner must appeal the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2009, pursuant to procedures established by the TCSD, in order to be considered under the appeal of classification or correction of errors program. Section 11. If a property owner subject to these rates and charges believes that payment of the rates and charges for Fiscal Year 2009-2010 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the TCSD Secretary before 5:00 p.m. on December 1, 2009, pursuant to procedures established by the TCSD, in order to be considered under the hardship appeal program. Section 12. The TCSD Secretary is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2009, the Report and the property tax roll with such rates and charges enumerated for each parcel not exempt there from; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such rates and charges as shown on that roll and to perform any and all duties necessary therefore. Section 13. Pursuant to the California Environmental Quality Act, the levy and collection of these rates and charges is exempt from CEQA pursuant to California Public Resources Code Section 21080(b)(8) and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing improvements within the TCSD. Section 14. The District Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 9th day of June, 2009. Chuck Washington, President ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 09- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary EXHIBIT A PROJECT SUMMARY TEMECULA COMMUNITY SERVICES DISTRICT SERVICE LEVELS B, C AND D On January 1, 2009, Willdan Financial Services was retained by the City of Temecula to prepare the Annual Levy Report for the Temecula Community Services District (TCSD) for the Fiscal Year 2009-2010. Pursuant to the Community Services District Law, Division 3 of Title 6 of the Government Code of the State of California, commencing with Section 61000 et sea., the TCSD has the power to levy and collect rates and charges in order to carry on its operations and to provide the services and facilities furnished by it. The levy and collection of the rates and charges is accomplished by the identification and description of each parcel within a specific service level. A Service Level is a defined area that provides a specific service, operation and maintenance and/or program to only those parcels contained within that service level, as follows: 1. Service Level B - Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C - Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D - Recycling and Refuse Services. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R - Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs of certain unpaved roads in the City. The Financial Analysis contained herein includes Service Levels B, C, D and R with their total budgets for Fiscal Year 2009-2010 to be as follows: SERVICE LEVEL BUDGET Service Level B $ 937,702 PARCEL RATE LEVEL CHARGE N/A $ 25.68 Service Level C $1,528,549 Zone 1 $116. 00 Zone 2 $ 89. 00 Zone 3 $116. 00 Zone 4 $ 46. 00 Zone 5 $175. 00 Zone 6 $ 95. 10(1 Zone 7 $ 89. 00 Zone 8 $175. 00 Zone 9 $ 46. 00 Zone 10 $116. 00 Zone 11 $175. 00 Zone 12 $116. 00 Zone 13 $ 46. 00 Zone 14 $ 89. 00 Zone 15 $175. 00 Zone 16 $175. 00 Zone 17 $ 46. 00 Zone 18 $ 70. 00 Zone 19 $225. 00 Zone 20 $175. 00 Zone 21 $129. 00 Zone 22 $116. 00 Zone 23 $ 20. 00 Zone 24 $100. 00 Zone 25 $200. 00 Zone 26 $270. 00 Zone 27 $ 70. 00 Zone 28 $129. 00 Zone 29 $339. 34(1) Zone 30 $129. 00(2) Zone 31 $ 27. 98 (1), (2) Zone 32 $640. 64 (1),(2) (1) This rate increased by .1 % CPI -U. (2) These zones will not be assessed for FY 2009-2010 due to delay in construction and/or completion of project. Service Level D $6,038,410 N/A $228.12 Service Level R $ 27,100 Improved Parcel $ 57.62 Vacant Parcel $ 28.82 TOTAL TCSD BUDGET FOR SERVICE LEVELS B, C, D and R: $ 8,531,761 REDEVELOPMENT AGENCY ITEM NO. 29 ACTION MINUTES of MAY 26, 2009 City Council Chambers, 43200 Business Park Drive, Temecula, California TEMECULA REDEVELOPMENT AGENCY MEETING The Temecula Redevelopment Agency Meeting convened at 7:50 P.M. CALL TO ORDER: Chair Person Ron Roberts ROLL CALL: AGENCY MEMBERS: Comerchero, Edwards, Naggar, Washington, Roberts Present: Edwards, Naggar, Roberts Absent: Comerchero, Washington RDA PUBLIC COMMENTS There were no public comments. RDA CONSENT CALENDAR 23 Action Minutes.- Approved Staff Recommendation (3-0-2) - Agency Member id-wards made the motion; it was seconded by Agency Member Naggar; and electronic vote reflected approval of those present - Agency Members Comerchero and Washington absent. RECOMMENDATION: 23.1 Approve the action minutes of May 12, 2009. 24 Second Amendment to the Exclusive Neaotiatina Aareement with Pelican Properties LLC - Approved Staff Recommendation (3-0-2) - Agency Member Edwards made the motion; it was seconded by Agency Member Naggar; and electronic vote reflected approval of those present - Agency Members Comerchero and Washington absent. RECOMMENDATION: 24.1 Approve the Second Amendment to the Exclusive Negotiating Agreement between Pelican Properties LLC and the Temecula Redevelopment Agency. 25 Purchase and Sale Agreement for the purchase of property located at 28725 Puiol Street (APN 922-062-010) by the Redevelopment Agency of the City of Temecula - pulled off calendar. RECOMMENDATION: 25.1 Adopt a resolution entitled: RESOLUTION NO. RDA 09- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AND ANTONIO RAUL MUNIZ AND AIDA MUNIZ FOR THE PURCHASE OF CERTAIN REAL PROPERTY FOR AFFORDABLE HOUSING RDA DEPARTMENTAL REPORT RDA EXECUTIVE DIRECTORS REPORT RDA AGENCY MEMBERS REPORTS RDA ADJOURNMENT At 7:51 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, June 9, 2009, at 5:30 p.m. for a Closed Session with regular session commencing at 7:00 p.m., City Council Chambers, 43200 Business Park Drive, Temecula, California. Ron Roberts, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Agency Secretary [SEAL] ITEM NO. 30 Approvals City Attorney Director of Finance City Manager TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: Genie Roberts, Director of Finance DATE: June 09, 2009 SUBJECT: Financial Statements for the Nine Months Ended March 31, 2009 PREPARED BY: Jennifer Crummel, Senior Accountant RECOMMENDATION: That the Agency Members: 1. Received and file the Financial Statements for the Nine months ended March 31, 2009. 2. Approve an increase of $362,000 for the sale of the Black property to the City. BACKGROUND: The attached financial statements reflect the unaudited activity of the Redevelopment Agency for the nine months ended March 31, 2009. Please see the attached financial statements for an analytical review of financial activity. The $362,000 represents the second annual note repayment from the sale of the Black property to the City with the use of Quimby Funds pursuant to the Promissory Note approved by the City Council on March 27, 2007. FISCAL IMPACT: None ATTACHMENTS: -Combining Balance Sheet as of March 31, 2009 -Statement of Revenues, Expenditures and Changes in Fund Balance- Budget and Actual for the Nine Months Ended March 31, 2009. TEMECULA REDEVELOPMENT AGENCY Combining Balance Sheet as of March 31, 2009 and the Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual for the Nine Months Ended March 31, 2009 {Unaudited} Prepared by the Finance Department Temecula Redevelopment Agency Combining Balance Sheet As of March 31, 2009 ASSETS: Cash and Investments Receivables Land Held for Resale TOTAL ASSETS Affordable Housing CIP Fund Fund $10,529,732 $15,039,590 10,909,073 11,179 6,616,177 98,484 $28,054,982 $15,149,253 Debt Service $18,070,015 11,883 $18,081,898 Total LIABILITIES and FUND BALANCE Liabilities: Other Current Liabilities Deferred Revenue Total Liabilities $76,770 $95,139 $1,950,916 n ~~n $43,639,336 10,932,135 6,714,661 $61,286,132 $2,122,825 10,332,316 Fund Balance: Reserved Total Fund Balance TOTAL LIABILITIES and FUND BALANCE Please note that these balances are unauditec 10,409,086 95,139 1,950,916 12,455,141 17,645, 896 15,054,114 16,13 0,981 48, 830,991 $28,054,982 $15,149,253 $18,081,898 $61,286,132 1 Temecula Redevelopment Agency Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Redevelopment Agency Affordable Housing For the Nine Months Ended March 31, 2009 Annual Amended YTD Budget Activity REVENUES: Property Tax Increment Investment Interest Rental Income Sale of Property Loan Interest Reimbursements Forgivable Loan Repayment/Miscellaneous TOTAL REVENUES $4,012,800 $2,073,323 258,000 192,978 138,000 138,000 316,185 45,815 21,971 21,971 45,000 1,391 4,475,771 2,789,663 EXPENDITURES: Salaries and Benefits Operating and Administrative Expenditures Homebuyer Program Affordable Housing/Future Obligations Affordable Housing Units Residential Rehabilitation Programs Diaz Road Property NW RDA Property Grading NPDES TOTAL EXPENDITURES Revenues Over/(Under) Expenditures Begimung Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Total Encumbr. Activity Percent of Budget $2,073,323 52-/. (l) 192,978 75% 138,000 100% 316,185 (2) 45,815 21,971 100% 1,391 3% (3) 2,789,663 62% 573,753 303,645 472,270 248,602 49,678 1,800,000 305,000 305,000 8,750,000 251,992 79,902 25,114 174,968 165,329 9,639 300,000 107,901 12,627,983 1,210,379 84,431 (8,152,212) 1,579,283 16,066,613 16,066,613 $7,914,401 $17,645,896 303,645 53% 298,280 63% (4) 305,000 100% (4) (4) 105,016 420/. (4) 174,968 100% 107,901 36% 1,294,810 10% Notes: 1) The second half of Special Assessment are expected to be received by the end of May 2009. 2) The amount represents the second annual note repayment from the sale of the Black Property. 3) The variance is due to current housing marking homeowners are not refinancing their residential rehabilitation loans. 4) The variance in Affordable Housing program is due to timing of approved applicants during this quarter. 2 Temecula Redevelopment Agency Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Redevelopment Agency-CEP For the Nine Months Ended March 31, 2009 REVENUES: Investment interest Transfer In Rental Income/Miscellanous TOTAL REVENUES CAPITAL PROJECTS: Old Town Building Fagades 280-813 Auto Mall Sign 280-842 OPERATING EXPENDITURES: Salaries and Wages Operating and Administrative Expenditures Old Town Plan Implementation TOTAL EXPENDITURES: Revenues Over/(Under) Expenditures Other Financing Sources (Uses): Transfers Out Revenues Over/(Under) Expenditures and Other Financing Sources (Uses Beginning Fund Balance, July 1, 2008 Ending Fund Balance, March 31, 2009 Annual Percent Amended YTD Total of Budget Activity Encumbrances Activity Budget $337,040 $283,505 $283,505 84% 525,000 4,000 5,434 5,434 136% 866,040 288,939 288,939 33% 102,500 53,278 $11,849 65,127 64% 800,000 177,966 139,091 139,091 78% 1,374,741 233,287 26,079 259,366 19% 184,179 147,037 10,934 157,971 86% 2,639,386 572,693 48,861 621,555 24% (1,773,346) (283,755) (19,325,049) (6,850,451) (21,098,395) (7,134,206) 22,188,320 22,188,320 $1,089,925 $15,054,114 Notes: 1) The variance is due to the timing of the operating transfer in for this Fund. 2) The Auto Mall Sign will be reprogrammed to fiscal year 2009-2010. 3) The Superior Court of Califomia agreed that City's will not have to make 2008-09 payment to Riverside County for Educational Revenue Augmentation Fund (ERAF). (1) (2) (3) 3 Temecula Redevelopment Agency Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual Redevelopment Agency - Debt Service For the Nine Months Ended March 31. 2009 Annual Percent Amended YTD Total of Budget Activity Activity Budget REVENUES: Property Tax Increment $16,051,200 $8,136,905 $8,136,905 51% (1) Investment Interest 315,318 263,688 263,688 84% TOTAL REVENUES 16,366,518 8,400,592 8,400,592 51% OPERATING EXPENDITURES Trustees Admin Fees 12,750 11,700 11,700 92% Property Tax Admin Fees 231,200 184,966 184,966 80% Pass-Through Agreements 11,079,000 5,759,294 5,759,294 52% (1) Debt Service - Principal 680,000 680,000 680,000 100% (2) Debt Service - Interest 3,193,921 2,645,545 2,645,545 83% (2) Developer Agreement 11,000,000 (3) TOTAL EXPENDITURES: 26,196,871 9,281,505 9,281,505 35% Revenues Over/(Under) Expenditures (9,830,353) (880,912) Other Financing Sources (Uses) Transfers Out (3,431,355) Revenues Over/(Under) Expenditures (13,261,708) (880,912) and Other Financing Sources (Uses Beginning Fund Balance, July 1, 2008 17,011,893 17,011,893 Ending Fund Balance, March 31, 2009 $3,750,185 $16,130,981 Notes: 1) The second half of Special Assessment are expected to be received by the end of May 2009. 2) Debt Service Principal and interest expenditures for RDA TAB's represent payments made in August of this fiscal year. 3) The payment to the developer has not been made yet because the requirements of the Owner Participation Agreement (OPA) have not been fully met. 4 ITEM NO. 31 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: Executive Director/Agency Members FROM: Patrick Richardson, City Planner DATE: June 9, 2009 SUBJECT: Acquisition of Property Located at 28725 Pujol Street RECOMMENDATION: That the Board of Directors: Adopt a resolution entitled: RESOLUTION NO. RDA09- A RESOLUTION OF THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" BETWEEN THE REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA AND ANTONIO RAUL MUNIZ AND AIDA MUNIZ FOR THE PURCHASE OF CERTAIN REAL PROPERTY FOR AFFORDABLE HOUSING BACKGROUND: The subject property is adjacent to the north side of the Habitat for Humanity project where five (5) homes have been completed. Acquiring this site will allow the Agency to work with Habitat for the construction of two (2) additional homes. The Agency is in the process of completing the Final Map for those two (2) homes. With the addition of these two (2) additional homes that would bring the total for this site to seven (7) Habitat homes and nine (9) for the entire Pujol neighborhood area. The total size of the subject property is 0.23 acres. Although it is envisioned that the subject property will be a site for additional Habitat for Humanity homes, if negotiations are unsuccessful additional affordable housing re-use options will be analyzed. A Phase I Environmental Analysis has been conducted on the property to determine the presence of hazardous waste or unacceptable soil condition. The results of this analysis recommended no further action was necessasary as long as any septic systems or water wells are properly abandoned when the property is developed. FISCAL IMPACT: The purchase price of $84,000.00 for the land is an all cash transaction. Additional fund authorization in the amount of $7,500.00 is requested to cover escrow, closing costs, and related fees. The $91,500.00 represents an all-inclusive settlement and full payment of just compensation for the acquisition of all property interests. Funds for this acquisition will be appropriated from the Agency's Housing fund. ATTACHMENTS: Site Map RDA Resolution 09- Purchase and Sale Agreement w., ?a4crTY nk IMM~CITf~ Legend City q T N Streets p Parcels 206 1 J O~ JJ 0 200 400 600 ft. Scale: 1:2,045 Map center: 6287459, 2122999 This map 1s .a user generated static output from an Internet =n ing site and is for general reference only. Data layere that appear an this map may aot be accurate, current, or othermse reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: 1. Findings. A. The Redevelopment Agency of the City of Temecula ("Agency") is a community redevelopment agency duly organized and existing under the Community Redevelopment Law ("CRL"), Health and Safety Code Sections 33000 et seq. and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council of the City of Temecula. B. On June 12, 1988, the Board of Supervisors of the County of Riverside adopted Ordinance No. 658 adopting and approving the "Redevelopment Plan for Riverside County Redevelopment Project No. 1988-1" (hereafter the "Plan") in accordance with the provisions of the CRL. On December 1, 1989, the City of Temecula was incorporated. The boundaries of the Project Area described in the Plan (the "Project Area") are entirely within the boundaries of the City of Temecula. On April 9, 1991, the City Council of the City of Temecula adopted Ordinances Nos. 91-08, 91- 11, 91-14, and 91-15 establishing the Redevelopment Agency of the City of Temecula and transferring jurisdiction over the Plan from the County to the City. Pursuant to Ordinance Nos. 91-11 and 91-15, the City of Temecula and the Redevelopment Agency of the City of Temecula assumed jurisdiction over the Plan as of July 1, 1991. C. Antonio Raul Muniz And Aida Muniz, husband and wife ("Sellers") are the owners of certain real property located at 28725 Pujol Street in the City of Temecula, APN 922-062-010-0 ("Property") D. Agency proposes to purchase the Property for with funds from the Agency's Low and Moderate Income Housing Fund for the purpose of eventually developing the Property for affordable housing in accordance with the Plan and the CRL. E. The purchase price to be paid by the Agency for the Property pursuant to the Purchase and Sale Agreement is not more that the fair market value of the Property. 2. Approval of Purchase and Sale Agreement. The Board of Directors of the Redevelopment Agency of the City of Temecula hereby approves that certain agreement entitled "PURCHASE AND SALE AGREEMENT AND ESCROW INSTRUCTIONS" by and between the Redevelopment Agency of the City of Temecula and Antonio Raul Muniz and Aida Muniz, husband and wife (the "Agreement"), with such changes to the Agreement as may be mutually agreed upon by Sellers and the Executive Director as are in substantial conformance with the form of such Agreement on file in the Office of the Secretary/City Clerk. The Chairman is hereby authorized to execute the Agreement, on behalf of the Agency. A copy of the final Agreement when executed by the Chairman shall be placed on file in the Office of the Secretary/City Clerk. 3. Executive Director's Authority. The Executive Director (or his designee), is hereby authorized, on behalf of the Agency, to take all actions necessary and convenient to carry out and implement the Agreement, and to administer the Agency's obligations, responsibilities and duties to be performed under the said Agreement., including but not limited to, approval and execution on behalf of the Agency of the such implementing agreements, grant deeds, acceptances, escrow instructions, certificates, estoppel letters, and other similar agreements and documents as contemplated by or described in the Agreement or as necessary and convenient to implement the Agreement. 4. Certification. The Secretary/City Clerk shall certify the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula this 9th day of June, 2009. Ron Roberts, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Redevelopment Agency of the City of Temecula, do hereby certify that the foregoing Resolution No. RDA 09- was duly and regularly adopted by the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary AGREEMENT FOR PURCHASE AND SALE AND ESCRO11' INSTRUCTIONS THIS AGREEMENT FOR PURCHASE AND SALE AND ESCROW INSTRUCTIONS (this "Agreement") dated as of June 9, 2009 is entered into by and between ANTONIO RAUL MUNIZ and AIDA MUNIZ, husband and wife (collectively, "Seller"), and the TEMECULA REDEVELOPMENT AGENCY, a public body, corporate and politic ("Buyer"). 1. SALE AND PURCHASE PRICE. 1.1 Sale and Purchase. Upon and subject to the terms and conditions in this Agreement, Seller agrees to sell to Buyer and Buyer agrees to purchase from Seller fee simple title to the land identified as Assessor's Parcel Number 922-062-010-0 located at 28725 Pujol Street in the City of Temecula, County of Riverside, State of California, more particularly described on Exhibit "A" attached hereto, together with any and all easements, privileges, permits, licenses, entitlements, and other rights appurtenant thereto ("Real Property"), and all buildings, fixtures, equipment, structures, parking areas, landscaping, appurtenances and other improvements constructed or situated on the Real Property ("Improvements"). The Real Property and Improvements are hereinafter collectively referred to as the "Property". 1.2 Purchase Price. The purchase price ("Purchase Price") for the Property shall be Eighty-Four Thousand Dollars ($84,000), payable in cash. Within five (5) business days after the date of execution hereof, Buyer shall deliver to Escrow Holder (as herein defined) cash in the amount of Ten Thousand Dollars ($10,000.00) (the "Deposit") in the form of a cashier's check, by a wire transfer, or other form acceptable to the Escrow Holder. The Deposit shall be placed in an interest-bearing account and all interest accrued thereon shall increase and become a part of the Deposit. On the close of escrow, the Deposit shall be applied toward the cash payment of the Purchase Price. Prior to the close of escrow, the Deposit shall be fully refundable to Buyer in the event this Agreement is terminated and Buyer is not in default. The remaining balance of the cash payment of the Purchase Price shall be deposited by Buyer into Escrow in the form of a cashier's check, wire transfer, or other form acceptable to the Escrow Holder, prior to the close of escrow. 1.3 No Relocation Assistance. Seller hereby acknowledge and agree that the Property is owner occupied, and that the purchase and sale of the Property is being made in the course of voluntary negotiations between Seller and Buyer. Buyer shall have no obligation to Seller under the State Eminent Domain Law or under the Relocation Assistance and Real Property Acquisition statutes and guidelines, including but not limited to California Government Code Section 7260 et seq. and Section 6000 et seq. of Title 25 of the California Code of Regulations, and the Seller hereby waives any such assistance or benefits if applicable. Seller hereby further waives any and all claims he may have now or in the future for compensation for relocation assistance, relocation benefits, pre-condemnation damages, compensation for property or for loss of goodwill under California Code of Civil Procedure Section 1263.510 et seq. or any other applicable law. 11087-0009\1115232v2.doc 1 2. TITLE. 2.1 General. Title to the Property shall be conveyed by a Grant Deed acceptable to the Buyer and shall be evidenced by a CLTA Standard Coverage Form of Owner's Policy of Title Insurance (or an ALTA Extended Coverage Form Policy if Buyer elects such coverage as provided in Paragraph 2.3 hereof) ("Title Policy"), the cost of which shall be borne by Buyer, issued by First American Title Company, 3625 Fourteenth Street, Riverside, California 92501, Title Officer: Debra Dunn ("Title Company"), with liability in the full amount of the Purchase Price, insuring title to the Property as vested in Buyer, free and clear of all liens and encumbrances and other matters affecting title to the Property, except: 2.1.1 Real property taxes not yet due and payable; and 2.1.2 Items 3, 4, 5 and 6 described in that certain Preliminary Title Report dated February 4, 2009 prepared by First American Title Company under Order No. 0625-3223338 (22). 2.2 Acts After Date of Agreement. During the period from the date of this Agreement through the close of escrow, Sellers shall not record, or file for record or permit to be recorded or filed for record any document or instrument which will affect the title to or use of the Property without the prior written consent of the Buyer. 2.3 Option for ALTA Coverage. Buyer shall have the option of obtaining an ALTA Extended Coverage Form Policy of Title Insurance or a CLTA Standard Coverage Form Owners Policy of Title Insurance. In such event, Buyer shall, at its expense, procure the ALTA Extended Coverage Survey (the "Survey"); provided, that, Seller shall provide to Buyer, at no cost to Buyer and within five (5) days after execution of this Agreement, a copy of Seller's most recent survey, if any, prepared with respect to the Property. The cost of an ALTA Extended Coverage Form Policy of Title Insurance shall be borne by Buyer. 3. RIGHT OF ENTRY. 3.1 Seller hereby grants Buyer and its agents, employees, contractors and subcontractors (collectively "Representatives") the right to enter on the Property for the purpose of conducting soils and geological investigation and testing for toxic or hazardous substances and other contamination. Such investigations shall be at Buyer's expense. 3.2 All work performed by Buyer and its Representatives will be performed diligently and in a manner consistent with the standards of care, diligence and skill exercised by recognized consulting firms for similar services, and in accordance with all regulatory and good management standards and the requirements of any governmental agency or entity and all applicable laws. 3.3 Buyer and its Representatives shall promptly notify the Seller of any discovery, spill, release, or discharge of any "Hazardous Materials", as defined in Paragraph 5, on, under or about the Property which is discovered, encountered, or results from or is related to the Buyer's or its Representatives' access to and/or use of the Property under this Agreement. 11087-0009\1115232v2.doc 2 3.4 In connection with the use of the Property by Buyer and its Representatives, Buyer shall, at its own cost and expense, take any necessary action to keep the Property, and any improvements and personalty thereon, in good order and repair and safe condition to the extent that such Property, improvements or personalty were in such condition prior to its entry, and the whole of the Property, in a clean, sanitary and orderly condition, including, without limitation, ensuring that any holes, ditches or other indentations, as well as any mounds or other inclines created by any excavation by Buyer or its Representatives are regraded, resurfaced and compacted. If any portion of the Property or an adjacent property, including improvements and fixtures, suffers damage or alteration by reason of the access and activities of Buyer or its Representatives on the Property, Buyer shall, at its own cost and expense, promptly repair all such damage and restore the Property or adjacent property to as good a condition as before such damage or alteration occurred, or if it cannot be repaired, Buyer shall replace such damaged or altered property to the extent possible. 3.5 Buyer agrees, at its sole cost and expense, to defend, protect, indemnify, and hold free and harmless Seller and its employees, agents, and representatives, and their successors, and assigns (individually as "Indemnitee" and collectively, "Indemnitees"), free and harmless from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever ("Claims"), including fees of accountants, attorneys, expert witnesses, or other professionals, and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Buyer or any of its Representatives arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to entry upon the Property pursuant to this Paragraph 3, except for that portion or percentage of a Claim against an Indemnitee based on the negligence, gross negligence or willful misconduct of such Indemnitee. 4. ESCROW. 4.1 Agreement to Constitute Escrow Instructions. This Agreement shall constitute escrow instructions and a copy hereof shall be deposited with the Escrow Holder for this purpose. 4.2 Escrow Holder. The escrow shall be opened with First American Title Company, 3625 Fourteenth Street, Riverside, CA 92501, Attention: Debra Dunn ( Escrow Officer ) ("Escrow Holder"), within five (5) business days after the execution of this Agreement (or copies thereof) by Buyer and Seller by depositing an executed copy or executed counterparts of this Agreement with Escrow Holder. This document shall be considered as the escrow instructions between the parties, with such further instructions as Escrow Holder requires in order to clarify the duties and responsibilities of Escrow Holder. If Escrow Holder shall require further escrow instructions, Escrow Holder shall promptly prepare such escrow instructions on its usual form for the purchase and sale of the Property upon the terms and provisions hereof. Provided such further escrow instructions are consistent with this Agreement, they shall be promptly signed by Buyer and Seller within five (5) business days after delivery thereof to each party. The further escrow instructions shall incorporate each and every term of this Agreement and shall provide that in the event of any conflict between the terms and conditions of this 11087-0009\1115232v2.doc 3 Agreement and such further escrow instructions, the terms and conditions of this Agreement shall control. 4.3 Opening of Escrow. Escrow shall be deemed open on the date of delivery to the Escrow Holder of a copy of this fully executed Agreement. 4.4 Close of Escrow. Provided all of Seller's and Buyer's obligations to be performed on or before close of escrow have been performed and all the conditions to the close of escrow set forth in this Agreement have been satisfied, escrow shall close on or before July 23 2009 ("Closing Date"). All risk of loss or damage with respect to the Property shall pass from Sellers to Buyer at the close of escrow. Possession of the Property shall be delivered to Buyer upon the close of escrow. 4.5 Buyer's Deliveries. On or before the close of escrow, Buyer shall deposit into escrow the following (properly executed and acknowledged, if applicable): 4.5.1 The Purchase Price; and 4.5.2 a Certificate of Acceptance duly executed and acknowledged (for attachment to the Grant Deed). 4.5.3 All other documents contemplated by this Agreement and required by Escrow Holder to be deposited by Buyer to carry out this escrow. 4.6 Seller's Deliveries. Before the close of escrow, Seller shall deposit into escrow the following (properly executed and acknowledged, if applicable): 4.6.1 A Grant Deed conveying the Property to Buyer; 4.6.2 Non-foreign affidavits with respect to Seller (both California state and federal forms); and 4.6.3 Any other documents contemplated by this Agreement or required by Escrow Holder or the Title Company to be deposited by Seller to carry out this escrow. 4.7 Conditions to the Close of Escrow. Escrow shall not close unless and until both parties have deposited with Escrow Holder all sums and documents required to be deposited as provided in this Agreement. The failure of a party to timely deposit any such sums and/or documents shall constitute a default by such party. Furthermore, escrow shall not close unless Seller shall be able to deliver possession of the Property to Buyer free of all tenants, leases and/or agreements. Seller agrees to indemnify, protect, hold harmless and defend Buyer and its employees, agents, representatives, council members, attorneys, successors and assigns from and against any and all claims raised after closing by tenants raising or seeking any rights to relocation assistance or benefits based on their tenancy on the Property prior to the sale hereunder. In addition to the closing conditions set forth above, Buyer's obligation to proceed with the transaction contemplated by this Agreement is subject to the satisfaction of all of the following conditions precedent, which are for Buyer's benefit and may be waived only by Buyer: 11087-0009\1115232v2.doc 4 4.7.1 Seller shall have performed all agreements to be performed by Seller hereunder; 4.7.2 Seller's representations, warranties and covenants set forth in this Agreement shall be true and correct as of the Closing Date; 4.7.3 Buyer's approval, in its sole and absolute discretion, of the results of such soils, geological, toxic waste, hazardous substance, and/or any other kind of soil or water contamination tests and analyses as Buyer or its agents, employees or representatives may, prior to the Closing Date, perform with respect to the Property; 4.7.4 As of the Closing Date, there shall have been no material adverse changes in the physical condition of the Property, as described in Paragraph 6 or otherwise; and 4.7.5 Title Company shall have issued or shall have committed to issue the Title Policy to Buyer, for the amount of the Purchase Price showing fee title to the Property to be vested in Buyer, subject only to such conditions, covenants, restrictions, and utility easements of record as are approved by Buyer in its sole and absolute discretion. Waiver of any condition to close of escrow shall not relieve any party for liability resulting from breach of any representation, warranty, covenant or agreement under this Agreement. In the event that the conditions to close of escrow are not timely satisfied for a reason other than a default of Buyer or Seller under this Agreement: (i) This Agreement, the escrow and the rights and obligations of Buyer and Sellers hereunder shall terminate, except as otherwise provided herein; provided, however, no such termination shall occur until (A) Buyer has had the opportunity to waive any condition for Buyer's benefit within two (2) business days after the later of Buyer's receipt of written notice from Sellers or Buyer's discovery that such condition will not be satisfied, and (B) Buyer does not elect to waive such condition; and (ii) Escrow Holder, upon such termination, is hereby instructed to promptly return to Buyer all funds (and all interest accrued thereon) and documents deposited by Buyer in escrow and to return to Sellers all funds and documents deposited by Sellers in escrow and which are held by Escrow Holder on the date of the termination (less, in the case of the party otherwise entitled to such funds, however, the amount of any cancellation charges required to be paid by such party under Paragraph 4.12 below). 4.8 Recordation of Grant Deed; Delivery of Funds. Upon receipt of the funds and instruments described in this Paragraph 4, Escrow Holder shall cause the Grant Deed to be recorded in the office of the County Recorder of Riverside County, California. Thereafter, Escrow Holder shall deliver the proceeds of this escrow (less appropriate charges) to Seller. 4.9 Prorations. All real and personal property taxes, liens and assessments shall be prorated between Buyer and Seller as of the close of escrow based on the latest available tax information or, at Seller's election, such taxes, liens and assessments may be paid in full through escrow to the lienholder. If such liens are paid through escrow, Escrow Holder shall cause the liens to be discharged and the discharge recorded prior to conveyance of fee title of the 11087-0009\1115232v2.doc 5 Property to Buyer. Any supplemental or escape real estate taxes and assessments on the Property attributable to the period prior to the close of escrow shall be paid by Seller outside of the escrow. All prorations shall be determined on the basis of a 360-day year. 4.10 Costs of Escrow. Buyer shall pay all escrow fees and costs associated with the purchase of the subject real property, the cost of recording the Grant Deed, if any, the cost of documentary transfer taxes in connection with the recordation of the Grant Deed, if any, and all other closing costs or charges. 4.11 Escrow Cancellation Charges. In the event that this escrow shall fail to close by reason of the default of either party hereunder, the defaulting party shall be liable for all escrow and title cancellation charges. In the event that the escrow shall fail to close for any other reason, each party shall pay one-half (1/2) of all escrow and title cancellation charges. 4.12 Broker's Commissions. Buyer and Seller represent to one another that no broker or finder has been engaged in connection with the transaction contemplated by this Agreement, or to its knowledge is in any way connected with such transaction. Seller covenants and agrees that any broker fee or commission, which may be due or payable in connection with the closing of the transaction contemplated by this Agreement, shall be borne solely by Seller. Seller agrees to indemnify, defend, protect and hold harmless Buyer and its respective employees, agents, representatives, council members, attorneys, successors and assigns, from and against all claims of any agent, broker, finder or other similar party arising from or in connection with the sale of the Property to Buyer. 5. REPRESENTATIONS AND WARRANTIES BY SELLERS. In consideration of Buyer's entering into this Agreement and as an inducement to Buyer to purchase the Property, Seller makes the following representations and warranties, each of which is material and is being relied upon by Buyer (the continued truth and accuracy of which shall constitute a condition precedent to Buyer's obligations to close hereunder and each of which shall survive the close of escrow): 5.1 There are no suits pending against or affecting or, to the best of Seller's knowledge, without having made investigation thereof, threatened against the Property or its use, whether in law or at equity; 5.2 Other than as disclosed in this Agreement, no joinder, consent, or waiver of or by any third party is necessary to permit the consummation by Seller of the transaction contemplated pursuant to this Agreement; 5.3 To Seller's best knowledge, there are no materials, reports and information in relating to the Environmental Condition (any condition that exists prior to or after the Closing Date, with respect to the air, land, soil, surface, subsurface strata, surface water, ground water, storm water or sediments) of the Property, and there are no outstanding environmental remediation orders or decrees (federal or state) regarding the Property. Seller shall deliver to Buyer any materials and reports relating to the Environmental Condition of the Property which comes into Seller's possession, and any information relating to the Environmental Condition of the Property of which Seller becomes aware; 11087-0009\1115232v2.doc 6 5.4 To the best of Seller's knowledge, Seller is not aware of the existence of any violation of law or violation of governmental regulation with respect to the Property, including any Environmental Laws, as hereinafter/ defined; 5.5 There are no pending, or to the best of Seller's knowledge, without having made investigation thereof, threatened proceedings in eminent domain, which would affect the Property, or any portion thereof, 5.6 There has been no production, disposal or storage on the Property of any Hazardous Materials (as hereinafter defined) by Seller or any of the contractors, agents, employees or representatives of Seller or, to the best of Seller's knowledge, any previous owner or current or previous tenant of the Property; and to the best of Sellers knowledge, there has not been any other activity on the Property which could have resulted in the deposit or release on the Property of Hazardous Materials, or the violation of any Environmental Laws, or which could result in any proceeding or inquiry by any authority with respect thereto; 5.7 Seller is not a "foreign person" within the meaning of Internal Revenue Code 1445; and 5.8 As of the Closing Date, there shall be no leases and/or other agreements in existence affecting the Property. The term "Hazardous Materials" shall mean and include the following, including mixtures thereof. any hazardous substance, pollutant, contaminant, waste, by-product or constituent regulated under the Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. Section 9601 et sec; oil and petroleum products and natural gas, natural gas liquids, liquefied natural gas and synthetic gas usable for fuel; pesticides regulated under the Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. Section 136 et sec; asbestos and asbestos-containing materials, PCBs and other substances regulated under the Toxic Substances Control Act, 15 U.S.C. Section 2601 et sec ; source material, special nuclear material, by-product material and any other radioactive materials or radioactive wastes, however produced, regulated under the Atomic Energy Act or the Nuclear Waste Policy Act of 1982; chemicals subject to the OSHA Hazard Communication Standard, 29 C.F.R. Section 1910.1200 et sec; industrial process and pollution control wastes, whether or not hazardous within the meaning of the Resource Conservation and Recovery Act, 42 U.S.C. Section 6901 et seq.; any substance defined as a "hazardous substance" in California Civil Code Section 2929.5(e)(2) or California Code of Civil Procedure Section 736(f)(3); and any other substance or material regulated by any Environmental Laws. The term "Environmental Laws" shall mean and include all federal, state and local statutes, ordinances, regulations and rules in effect on or prior to the date hereof relating to environmental quality, health, safety, contamination and clean-up, including, without limitation, the Clean Air Act, 42 U.S.C. Section 7401 et sec l-, the Clean Water Act, 33 U.S.C. Section 1251 et seq; and the Water Quality Act of 1987; the Federal Insecticide, Fungicide, and Rodenticide Act 7 U.S.C. Section 136 et sec; the Marine Protection, Research, and Sanctuaries Act, 33 U.S.C. Section 1401 et sec; the National Environmental Policy Act, 42 U.S.C. Section 4321 et sec; the Noise Control Act, 42 U.S.C. Section 4901 et sec; the Occupational Safety and Health 11087-0009\1115232v2.doc 7 Act, 29 U.S.C. Section 651 et sec; the Resource Conservation and Recovery Act 42 U.S.C. Section 6901 et sec; as amended by the Hazardous and Solid Waste Amendments of 1984; the Safe Drinking Water Act, 42 U.S.C. Section 300f et seMc; the Comprehensive Environmental Response, Compensation and Liability Act 42 U.S.C. Section 9601 et sec; as amended by the Superfund Amendments and Reauthorization Act, the Emergency Planning and Community Right-to-Know Act and the Radon Gas and Indoor Air Quality Research Act; the Toxic Substances Control Act 15 U.S.C. Section 2601 et sue; the Atomic Energy Act, 42 U.S.C. Section 2011 et sec ; and the Nuclear Waste Policy Act of 1982, 42 U.S.C. Section 10101 et sec. ; and state and local environmental statutes and ordinances, with implementing regulations and rules in effect on or prior to the date hereof. 6. EMINENT DOMAIN OR TAKING; PHYSICAL DAMAGE OR DESTRUCTION. 6.1 If, prior to the close of escrow, any material portion of the Property is taken or if the access thereto is reduced or restricted by eminent domain or otherwise (or becomes the subject of a pending, threatened or contemplated taking which has not been consummated, other than any such taking prosecuted by or on behalf of the Buyer), Seller shall immediately notify Buyer of such fact. In such event, Buyer shall have the option, in its sole and absolute discretion, to terminate this Agreement upon written notice to Seller given not later than ten (10) business days after receipt of Seller's notice. If Buyer does not exercise this option to terminate this Agreement, neither party shall have the right to terminate this Agreement, but the Seller shall assign and turn over to Buyer, and the Buyer shall be entitled to receive and keep, all awards for the taking by eminent domain which accrue to Seller, and the parties shall proceed to the close of escrow pursuant to the terms hereof, without modification of the terms of this Agreement and without any reduction in the Purchase Price. Unless and until this Agreement is terminated, Seller shall take no action with respect to any eminent domain proceeding without the prior written consent of Buyer, which consent shall not be unreasonably withheld or delayed. 6.2 If, prior to the close of escrow, any material portion of the Property is physically damaged or destroyed due to any cause, natural or otherwise, including, without limitation, (i) fire or flooding, (ii) any destructive seismic or geological conditions such as any earthquake or tremor, subsidence, or unstable subsurface conditions; or (iii) a condition arising from any discharge of Hazardous Materials or other violation of any Environmental Laws, Seller shall immediately notify Buyer of such fact. In such event, Buyer shall have the option, in its sole and absolute discretion, to terminate this Agreement upon written notice to Sellers given not later than ten (10) business days after receipt of Seller's notice. If Buyer does not exercise this option to terminate this Agreement, neither party shall have the right to terminate this Agreement, but the Seller shall assign and turn over, and the Buyer shall be entitled to receive and keep, all insurance proceeds paid by Seller's insurer in connection with such damage or destruction, and the parties shall proceed to the close of escrow pursuant to the terms hereof, without modification of the terms of this Agreement and without any reduction in the Purchase Price (except as otherwise provided pursuant to Paragraph 1.2 hereof). Unless and until this Agreement is terminated, Seller shall take no action with respect to any such damage and destruction without the prior written consent of Buyer, which consent shall not be unreasonably witl-Aleld or delayed. 11087-0009\1115232v2.doc 8 7. INCORPORATION OF EXHIBITS. All exhibits attached hereto and referred to herein are incorporated in this Agreement as though fully set forth herein. 8. ATTORNEYS' FEES. In any action between Buyer and Seller seeking enforcement of any of the terms and provisions of this Agreement, or in connection with the Property, the prevailing party in such action shall be awarded, in addition to damages, injunctive or other relief, its reasonable costs and expenses, not limited to taxable costs, reasonable attorneys' fees and reasonable fees of expert witnesses. 9. NOTICES. All notices, requests, demands and other communication given or required to be given hereunder shall be in writing and personally delivered, sent by first class United States registered or certified mail, postage prepaid, return receipt requested, or sent by a nationally recognized courier service such as Federal Express, duly addressed to the parties as follows: To Buyer: Temecula Redevelopment Agency 43200 Business Park Drive Post Office Box 9033 Temecula, California 92589 Attention: Luke Watson With a Copy To: Richards, Watson and Gershon 355 South Grand Avenue, 40th Floor Los Angeles, California 90071- 3101 Attention: Peter Thorson To Seller: Antonio and Aida Muniz 33495 Mirage Circle Temecula, CA 92592 To Escrow Holder: First American Title Company 3625 Fourteenth Street Riverside, CA 92501 Attention: Debra Dunn-, Escrow Officer Delivery of any notice or other communication hereunder shall be deemed made on the date of actual delivery thereof to the address of the addressee, if personally delivered, and on the date indicated in the return receipt or courier's records as the date of delivery or as the date of first attempted delivery, if sent by mail or courier service. Any party may change its address for purposes of this Paragraph 9 by giving notice to the other party and to Escrow Holder as herein provided. 10. ASSIGNMENT. Neither this Agreement nor any interest herein may be assigned by either party without the prior written consent of the other party. 11. BINDING EFFECT. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their successors and assigns. 1 1087-0009\1 1 15232v2.doe 9 12. ENTIRE AGREEMENT. This Agreement contains all of the agreements of the parties hereto with respect to the matters contained herein, and all prior or contemporaneous agreements or understandings, oral or written, pertaining to any such matters are merged herein and shall not be effective for any purpose. No provision of this Agreement may be amended, supplemented or in any way modified except by an agreement in writing signed by the parties hereto or their respective successors in interest and expressly stating that it is an amendment of this Agreement. 13. ENFORCEMENT OF AGREEMENT BY SELLER. If the sale of the Property is not consummated as a result of the Buyer's material default hereunder, then Sellers may enforce their rights hereunder by an action against Buyer for damages, resulting from the material breach of this Agreement by Buyer. 14. ENFORCEMENT OF AGREEMENT BY BUYER. It is agreed that the rights granted to Buyer by Seller hereunder are of a special and unique kind and character, and that, if there is a breach by Seller of any material provision of this Agreement, Buyer would not have any adequate remedy at law. It is expressly agreed, therefore, that Buyer's rights hereunder may be enforced by an action for specific performance and such other equitable or legal relief as is provided under the laws of the State of California. 15. HEADINGS. The headings of this Agreement are for purposes of reference only and shall not limit or define the meaning of the provisions of this Agreement. 16. COUNTERPARTS. This Agreement may be executed in any number of counterparts, each of which shall be an original, but all of which shall constitute one and the same instrument. 17. SURVIVAL. Any provision hereof which is executory as of the Closing Date and all representations and warranties shall survive such close of escrow and delivery of the Grant Deed and shall continue to be a binding provision on the parties hereto according to its terms. 18. TIME OF THE ESSENCE. Time is of the essence of this Agreement. 19. THIRD PARTIES. Nothing contained in this Agreement, expressed or implied, is intended to confer upon any person, other than the parties hereto and their successors and assigns, any rights or remedies under or by reason of this Agreement. 20. SEV ERABILITY. If any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect by a court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein, unless such invalidity, illegality or unenforceability materially affects the economic terms of the transactions contemplated by this Agreement or the ability of either party to perform its obligations under this Agreement. In such case, either party may terminate this Agreement and the escrow upon written notice to the other party given no later than ten (10) business days after the party giving such notice becomes aware of such invalidity, illegality or unenforceability. In the event of such termination, all funds 11087-0009\1115232v2.doc 10 deposited with Escrow Holder by Buyer and any interest accrued thereon shall be returned to Buyer. 21. ADDITIONAL DOCUMENTS. Each party hereto agrees to perform any further acts and to execute, acknowledge and deliver any further documents that may be reasonably necessary to carry out the provisions of this Agreement. 22. IRREVOCABLE OFFER BY SELLER. Seller's execution and delivery to Buyer of this Agreement shall constitute an offer to sell the Property pursuant to the terms stated herein, which offer shall be irrevocable by Seller, provided that Buyer accepts such offer by executing and returning to Sellers a counterpart of this Agreement on or before July 23, 2009. Sellers understand and agree that Buyer is a governmental entity which must schedule and hold one or more meetings of its governing body in order to authorize Buyer's acceptance of this offer and that Buyer is relying on the irrevocability of this offer in processing it for consideration by the City Council of the City of Temecula and its governing body. Seller further acknowledges and agrees that this Agreement is tendered under the provisions of California Evidence Code Section 1152, and in the event this Agreement is not fully executed by the parties hereto, or is terminated for any reason whatsoever, this Agreement shall not be admissible to prove Buyer's liability in inverse condemnation, for precondemnation damages or otherwise, and may not be used as an admission of value in any eminent domain or other proceeding. 11087-0009\1115232v2.doc 11 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. SELLER: Antonio Raul Muniz Aida Muniz BUYER: TEMECULA REDEVELOPMENT AGENCY, a public body, corporate and politic Bv: Print Name: Ron Roberts Title: RDA Chairperson Attest: Susan W. Jones, MMC, City Clerk, Agency Secretary APPROVED AS TO FORM: Richards, Watson & Gershon By: Peter M, Thorson, Agency Counsel 11087-0009\1115232v2.doc 12 EXHIBIT "A" LEGAL DESCRIPTION OF THE LAND LOT 6 OF BLOCK 34 OF THE TOWNSITE OF TEMECULA, IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 15, PAGE(S) 726 OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY. TOGETHER WITH THAT PORTION OF AN ANNEXED STREET ADJACENT AND ON THE SOUTH SIDE OF SAID LOT AS VACATED BY RESOLUTION FILED DECEMBER 8, 1936 IN BOOK 304, PAGE 356 OF OFFICIAL RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. A.P.N.922-062-010-0 11087-0009\1115232v2.doc A-1 DISTRICT BUSINESS ITEM NO. 32 Approvals City Attorney Director of Finance City Manager TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: Shawn D. Nelson, Executive Director DATE: June 9, 2009 SUBJECT: Review and Adoption of the FY 2009-10 Annual Operating Budget PREPARED BY: Genie Roberts, Director of Finance Heidi Schrader, Senior Management Analyst RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS BACKGROUND: The Temecula Redevelopment Agency (RDA) consists of three funds including Affordable Housing Fund, Capital Projects Fund, and Debt Service Fund. TEMECULA REDEVELOPMENT AGENCY (RDA) RDA Revenues: A summary of the significant items included in the proposed operating budget is as follows: Affordable Housing: Includes an increase of $477,363 in revenues due to sale of property as well as additional tax increment as a result of increased assessed valuation related to retail and industrial development in the project area. Redevelopment: Reduction of investment interest due to Operating Transfers out of fund balance to CIP projects. This is offset by a $900,000 operating transfer in from the debt service fund. Debt Service: Includes an increase of $721,399 due to additional tax increment which is partially offset by a reduction of investment interest due to operating transfers out to fund CIP projects. RDA Expenditures: A summary of the significant items included in the proposed operating budget is as follows: Affordable Housing: Funded $1,665,000 for a First-Time Homebuyers Program. Redevelopment: Includes the Old Town Building Facade Improvement Program of $80,000. Debt Service: A $10,353,088 decrease is reflected due to the payment of the obligation in FY 2008109 for the parking structure at the mall pursuant to an Owner Participation Agreement with the developer. This obligation was funded with the proceeds from the 2007 Tax Allocation Bonds. FISCAL IMPACT: The proposed RDA operating budget reflects a spending plan that is balanced within projected revenues, and provides for various capital improvement projects. ATTACHMENTS: Resolution No. RDA 09- FY 2009-10 Proposed Annual Operating Budget - RDA RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the fiscal year 2009-10 RDA operating budget is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the Executive Director. C. The Agency Board must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The Agency Board must authorize any increase in regular personnel positions above the level indicated in the final budget. The Executive Director may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. E. The Executive Director may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Agency Board action. F. The Executive Director may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Work funds in excess of $30,000 require Agency Member action, except that the Executive Director may approve change orders on Public Works contracts approved by the Agency Board in amounts up to project contingency established by the Agency Board. G. Pursuant to Section 3.28.130 of the Municipal Code, the Executive Director may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require Agency Board action, except that the Executive Director may approve change orders on purchases of supplies and equipment approved by the Agency Board in amounts up to contingency established by Agency Board. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. 1. Appropriations for grant funded programs for FY 2008-09 which have not been expended or encumbered, are hereby carried over for the applicable grant program to the FY 2009-10. Section 3. Outstanding encumbrances shown on the Agency books at June 30, 2009, are hereby appropriated for such contracts or obligations for fiscal year 2009- 10. Section 4. The Agency hereby finds and determines that the planning and administrative expenditures to be paid from the Affordable Housing Fund for each redevelopment project are necessary for the production, improvement or preservation of affordable income housing and are not disproportionate to the amounts budgeted for the costs of production, improvement or preservation of that housing. Section 5. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the Agency; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Director of Finance. Section 6. The Agency Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula this 9th day of June, 2009. Ron Roberts, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Redevelopment Agency of the City of Temecula, do hereby certify that the foregoing Resolution No. RDA 09- was duly and regularly adopted by the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary MOLD TRADITIONS, NEW OPPORTUNITIES„ PROPOSED ANNUAL OPERATING BUDGET FISCAL YEAR 2009m2O10 REDEVELOPMENT AGENCY (RDA) CITE COUNCIL MEETING JUNE 9, 2009 THE EM-EC ULA C-ITY/ - OF T INC. 1989 "C)Li) TEtAUi'EIUNS, NhW 011KJE2fUNEi'IE•:5" AFFORDABLE HOUSING FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 4,718,031 4,475,771 4,953,134 477,363 10.7% Total Expenditures 572,291 2,846,023 2,709,214 (136,809) -4.8% Excess of Revenues Over (Under) Expenditures 4,145,740 1,629,748 2,243,920 614,172 37.7% Capital Projects * 4,570,373 9,781,960 6,090,000 (3,691,960) -37.7% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out (424,633) (8,152,212) (3,846,080) 4,306,132 Fund Balance, Beg. of Year 16,491,245 16,066,612 13,914,400 Fund Balance, End of Year 16,066,612 7,914,400 10,068,320 "Note: Programmed in the CIP Budget 2009-10 beginning fund balance increased by $6, 000,000 due to monies programmed in 2008-09 for affordable housing units at the Wareho use at Creekside Development. The payment has been defe rred until 2010-11 RDA CAPITAL PROJECTS FUND 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 1,126,856 341,040 48,645 (292,395) -85.7% Total Expenditures 605,045 1,839,386 936,889 (902,497) -49.1% Excess of Revenues Over (Under) Expenditures 521,811 (1,498,346) (888,244) 610,102 -40.7% Capital Projects * 800,000 875,000 75,000 9.4% Operating Transfers In 525,000 900,000 375,000 71.4% Operating Transfers Out (1,699,438) (19,325,049) (13,655,518) 5,669,531 -29.3% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out (1,177,627) (21,098,395) (14,518,762) 6,579,633 Fund Balance, Beg. of Year 23,365,947 22,188,320 15,574,696 Fund Balance, End of Year 22,188,320 1,089,925 1,055,934 "Note: Programmed in the CIP Budget -2009-10 Beqinninq Fund Balance Increased by $898,685 due to City of Temecula not required to remit 2008-09 ERAF Shift payment per April 30, 2009 court rulinq in California Redevelopment Association, et al., v. Michael C. Genest, etc., et al. plus $13,586,086 in funds not yet transferred for CIP projects budqeted aqain in FY09-10. 1 RDA DEBT SERVICE FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 31,234,500 16,366,518 17,087,917 721,399 4.4% Total Expenditures 14,943,267 26,196,871 15,843,783 (10,353,088) -39.5% Excess of Revenues Over (Under) Expenditures 16,291,233 (9,830,353) 1,244,134 11,074,487 -112.7% Operating Transfers Out CIP - - (3,524,608)(3,524,608) -73.8% 0&M (3,431,355) (900,000) 2,531,355 Excess of Revenues Over (Under) Expenditures and Operating Transfers Out 16,291,233 (13,261,708) (3,180,474) 10,081,234 Fund Balance, Beg. of Year 720,660 17,011,893 7,181,540 Fund Balance. End of Year 17.011.893 3.750.185 4.001.066 Operating transfer out to 0&M not made previous year plus interest will be made to fund CIP in 09-10. - FY09-10 Beginning fund balance increased by $3,431,355 due to not performing operating transfer out budgeted in 08-09 2 REVENUES BY FUND Proposed Annual Operating Budget - FY 2009-10 Actual Actual Budgeted Preliminary FY2006-07 FY"2007-08 FY2008-09 FY, 2009-10 Affordable Housing Set Aside $ 6,610,935 $ 4,718,031 $ 4,475,771 $ 4,953,134 Redevelopment* 23,503,231 1,126,856 866,040 948,645 Debt Service 13,489,336 31,234,500 16,366,518 17,087,917 Total $ 43,603,502 $ 37,079,387 $ 21,708,329 $ 22,989,696 *Includes operating transfers from Debt Service Fund FOUR-YEAR COMPARISON T 0 i 3 Actual Actual Budgeted Preliminary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 EXPENDITURE SUMMARY BY CATEGORY Proposed Annual Operating Budget - FY 2009-10 Operations Capital Fund Personnel & Maintenance Projects Total Affordable Housing Set Aside $ 497,910 $ 2,211,304 $ 6,090,000 $ 8,799,214 Redevelopment 207,539 729,350 14,530,518 15,467,407 Debt Service* - 16,743,783 3,524,608 20,268,391 Total $ 705,449 $ 19,684,437 $ 24,145,126 $ 44,535,012 *Debt Service includes a $900,000 operating transfer to the Redevelopment Fund AF'F'ORDABLE HOUSING !98,799,214 DEBT SERVICE $20,268,391 REDEVELOPMENT $15,467,407 4 RDA ORGANIZATIONAL CHART Proposed Annual Operating Budget - FY 2009-10 CITY PLANNER Patrick Richardson HOUSING Affordable Housing Compliance Processing and Monitoring Residential Improvement Pro rams ..........1.......... Land Acquisition ; ...........I..........: Affordable Housing Project ; :...Development REDEVELOPMENT Capital Projects ; :Old Town Specific Plan Im lementation : Community Liaison COMPARATIVE SUMMARY BY FUND Proposed Annual Operating Budget - FY 2009-10 Program .9ffotrlahleHousing.Set.4sirkr Funding Source: Taxlncrement Actual Actual Adopted Preliminary % Ekpenditure Summary FY2006-07 FV2007-08 FY2008-09 FY2009-10 $ Change Change Personnel $ 286,301 $ 293,021 $ 573,753 $ 497,910 $ (75,843) -13% Operations &Maintenance 265,883 279,269 2,272,270 2,211,304 (60,966) -3% Capital Outlay/Capital Projects** 3,488,305 4,570,373 9,781,960 6,090,000 (3,691,960) -38% $ 4,040,489 $ 5,142,663 $ 12,627,983 $ 8,799,214 _L( 2876,9) -30% Program Re(k retopmen1 Funding Source: 7axlnctement Actual Actual Adopted Preliminary Ekpenditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change % Change Personnel $ 147,768 $ 139,942 $ 177,966 $ 207,539 $ 29,573 17% Operations &Maintenance 618,105 465,102 1,661,420 729,350 (932,070) -56% Capital Outlay/Capital Projects - 1,699,438 20,125,049 14,530,518 (5,594,531) -28% $ 765,873 $ 2,304,482 $ 21,964,435 $ 15,467,407 $ (6,497,028) -30% Program DebtSenlce" FLndingSource: 7axlnctement Actual Actual Adopted Preliminary Expenditure Summary FY2006-07 FY2007-08 FY 2008-09 FY2009-10 $ Change % Change Personnel Operations &Maintenance $ 11,605,960 $ 14,943,267 $ 26,196,871 $ 15,843,783 $(10,353,088) -40% Capital Outlay - - 2,906,355 3,524,608 $ 618,253 21% Operating Transfer Out - - 525,000 900,000 $ 375,000 71% $ 11,605,960 $ 14,943,267 $ 29,628,226 $ 20,268,391 $ (9,359,835) -32% `Includes $900,000 operating transfer to the Redevelopment Fund "Programmed in the CIF Budget Document. 6 AUTHORIZED POSITIONS Proposed Annual Operating Budget - FY 2009-10 Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 AFFORDABLEHOUSING Administrative Assistant 1.00 0.10 1.10 Assistant City Manager 0.20 (0.10) 0.10 Assistant Planner 0.00 0.50 0.50 Associate Planner 0.00 0.25 0.25 Director of Housing/Redevelopment 1.00 (1.00) 0.00 Director of Planning/Redevelopment 0.00 0.25 0.25 Senior Office Specialist 0.00 0.25 0.25 Senior Planner 1.00 0.25 1.25 Management Analyst 0.00 0.25 0.25 Total 3.20 0.75 3.95 REDEVELOPMENT Administrative Assistant Assistant City Manager Deputy Planning Director Director of Housing/Redevelopment Director of Planning/Redevelopment Management Analyst Senior Office Specialist Total Redevelopment Agency Total 0.00 0.10 0.10 0.00 0.10 0.10 0.25 (0.25) 0.00 0.00 0.00 0.00 0.00 0.25 0.25 1.00 (0.25) 0.75 0.00 0.25 0.25 4.45 0.95 5.40 7 REDEVELOPMENT AGENCY PROGRAM: HOUSING MISSION: The Housing Program is responsible for the development, rehabilitation and preservation of affordable housing, removing blight, and promoting economic revitalization in the redevelopment project area. 2008-2009 ACCOMPLISHMENTS ■ Re-established the First Time Homebuyer's Program ■ Residential Improvement Program • Entered into an Exclusive Negotiating Agreement with the RC Hobbs Company for the development of 39 affordable units • Entered into a Purchase and Sale Agreement with the Continental Homes for the acquisition of 11 affordable units ■ Purchased land for the development of Habitat for Humanity ■ Partnered with Warehouse at Creekside LLC, for the development of 32 affordable units ■ Entered in a Purchase and Sale Agreement with Jamboree Housing for the sale and 55 year covenant of 11 affordable units ■ Monitoring of Agency Assisted Developments GOAL 1: PROVIDE QUALITY HOUSING OPPORTUNITIES FOR LOW AND MODERATE INCOME FAMILIES AND TO EXPAND THEIR AVAILABILITY OBJECTIVES: ➢ Prepare Housing Strategic Plan ➢ Ensure compliance with State Redevelopment Law ➢ Monitor existing affordable housing covenants ➢ Administer the First Time Homebuyer and Residential Improvement Program ➢ Acquire land and develop projects to support new affordable housing opportunities ➢ Encourage private investment in the expansion of affordable housing ➢ Partner with non-profit and for-profit developers to construct affordable family and senior housing ➢ Study housing feasibility in the Jefferson Corridor ww Projected Projected PERFORMANCE MEASURES: Projected Actual Number of additional affordable housing 88 27 2 121 units provided Number of affordable housing units 30 45 65 98 rehabilitated Number of first time homebuyers 2 0 25 25 assisted -REDEVELOPM- ENT AGENCY DE-PARTMENT: - PROGRAM: REDEVELOPMENT MISSION: The Redevelopment Program is responsible for stimulating the development and revitalization of the Redevelopment Project Area with an emphasis in the Old Town Historical District. 2008-2009 ACCOMPLISHMENTS: Request for Information (RFI) selection of and entrance into a Exclusive Negotiating Agreement with Development Partner for the development of the Town Square Marketplace Old Town Promotions Advisory working group Farmers Market License Agreement renewal Funded the Old Town Infrastructure Improvements and Parking Structure. Entered into a loan agreement with the Temecula Valley Automobile Dealers Association, Inc. for the development of a new Auto Mall Marquee sign Completed the Mall expansion Facade Improvement Program GOAL 1: WORK TO ELIMINATE BLIGHTAND INCREASE ECONOMIC ACTIVITY I N TH E REDEVELOPM ENT PROJ ECT AREA OBJECTIVES: ➢ Work with merchants, property owners, civic groups, and the development community to stimulate private investments within the project area • Develop projects that will revitalize the economy and assist in the private rehabilitation of buildings in the project area ➢ Promote and encourage participation in the Facade Improvement Program ➢ Recruit new businesses to open in the project area ➢ Fund infrastructure projects within the project area or with a direct benefit to the project area ➢ Study transportation and redevelopment of the Jefferson Corridor ww Projected Projected PERFORMANCE MEASURES: Projected Actual Number of facade improvement 15 8 15 20 projects completed Number of historical structures 1 1 1 1 assisted Number of redevelopment projects 1 0 1 6 negotiated and completed ITEM NO. 33 Approvals City Attorney Director of Finance City Manager TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Agency Members FROM: Shawn D. Nelson, Executive Director DATE: June 9, 2009 SUBJECT: Review and Adoption of the FY 2010-14 Capital Improvement Budget for the Redevelopment Agency (RDA) PREPARED BY: Genie Roberts, Director of Finance RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-10 BACKGROUND: The Capital Improvement Program (CIP) is the City's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are nonrecurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. On May 20, 2009, the City Council held a workshop to review and discuss the proposed CIP. A presentation was provided to the City Council on an overview of the Capital Improvement Program. City Council Members and staff discussed in detail several projects within the CIP. Costs: The total Redevelopment Agency cost as identified in the CIP is $40,949,175, which includes nine RDA projects of which seven are RDA Housing Projects. A total cost of $26,644,175 is programmed in fiscal year 2009-10 CIP for primarily the Old Town Infrastructure projects. Revenue: Projected revenue from the RDA and RDA Housing sources for the Five Year RDA Capital Improvement Program is $41,131,851. Through the five-year program, there is adequate funding for all proposed projects. FISCAL IMPACT: The adoption of the fiscal year 2010-14 Five Year Capital Improvement Program establishes the project appropriations forfiscal year 2009-10. Projects which do not have sufficient funds within the funding source will not proceed until the funding has been secured. ATTACHMENTS: Resolution No. RDA 09- Proposed Capital Improvement Program Fiscal Years 2010-14 (please refer to the attachment to the City Manager/City Council Agenda Report) RESOLUTION NO. RDA 09- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-10 THE BOARD OF DIRECTORS OF THE TEMECULA REDEVELOPMENT AGENCY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated thereunder (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as an Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 20, 2009, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. That certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2010-14" included herein appropriations for FY 2009-10, is hereby adopted. The CIP appropriations for the FY 2008-09 which have not been completed, encumbered, nor included in the FY 2010-14 CIP, are hereby carried over for each applicable project to the FY 2009-10. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 4. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. C. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 4.13. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 5. Certification: The Secretary shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula this 9th day of June, 2009. Ron Roberts, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Redevelopment Agency of the City of Temecula, do hereby certify that the foregoing Resolution No. RDA 09- was duly and regularly adopted by the Board of Directors of the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary PUBLIC HEARING ITEM NO. 34 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works DATE: June 9, 2009 SUBJECT: TUMF Fee Schedule for FY 2009-10 PREPARED BY: Beryl Yasinosky, Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE APPLICABLE TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) SCHEDULE FOR FY 2009-10 BACKGROUND: The City of Temecula is a Member Agency of the Western Riverside Council of Governments (WRCOG), a joint powers agency consisting of the City, the County of Riverside, and thirteen other member agencies located in Western Riverside County. In 2002, WRCOG adopted the Western Riverside County Transportation Uniform Mitigation Fee (TUMF) Nexus Study to address the impacts of new development on the Regional System of Highways and Arterials in Riverside County. In 2003, the City of Temecula adopted and implemented an ordinance authorizing its participation in the TUMF program, codified in Chapter 15.08 of the Temecula Municipal Code (TUMF Ordinance). The City Council has adjusted the TUMF fees on an annual basis in accordance with Temecula Municipal Code Section 15.08.040, "Fee Adjustment" of the TUMF Ordinance, which authorizes periodic review and adjustment to the applicable TUMF fees in accordance with any adjustments made by the WRCOG Executive Committee. On June 24, 2008, the City Council approved Resolution No. 08-66, which provided for maintaining the FY 2008-09 TUMF fee schedule at the same rates that were adopted for FY 2007-08, as summarized in the following table: TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) FEE SCHEDULE FOR FY 2008-09 AS ADOPTED BY RESOLUTION NO. 08-66 Fee Category Units Fee Per Unit Fee Per Unit 07101107-06130108 07101108-06130109 Single-Family Residential DU* $10,046 $10,046 Multi-Family Residential DU $7,054 $7,054 Industrial SF GFA** $1.84 $1.84 Retail Commercial SF GFA $9.99 $9.99 Service Commercial SF GFA $5.71 $5.71 Class A Office Project SF GFA $2.19 $2.19 Class B Office Project SF GFA $2.19 $2.19 *DU = Dwelling Unit **SF GFA=Square Foot Gross Floor Area However, on February 2, 2009, the WRCOG Executive Committee approved an adjustment of the TUMF fees in light of the recent decreases in the cost of constructing the regional transportation system. This adjustment was based on decreases to the Construction Cost Index ("CCI"), which WRCOG has determined to be an accurate reflection of the cost of constructing the regional transportation system identified in the TUMF Nexus Study. Therefore, adoption of the attached resolution will not increase the TUMF fee levels; rather, the residential component of the proposed FY 2009-10 TUMF fee schedule will be reduced by the CCI, and the non-residential fee rates will remain at the same level as the non-residential fee rates adopted in FY 2008-09. The attached resolution incorporates the adjustments into the City of Temecula's TUMF fee schedule, as shown in the following table: PROPOSED TUMF FEE SCHEDULE FOR FY 2009-10: Fee Category Units Current Proposed Fee Per Unit 07101108-06130109 Fee Per Unit 07101109-06130110 Single-Family Residential DU $10,046 $9,812 Multi-Family Residential DU $7,054 $6,890 Industrial SF GFA $1.84 $1.84 Retail Commercial SF GFA $9.99 $9.99 Service Commercial SF GFA $5.71 $5.71 Class A Office Project SF GFA $2.19 $2.19 Class B Office Project SF GFA $2.19 $2.19 Because the action does not involve new fees or an increase in existing fees, the proposed resolution shall take effect immediately upon adoption. FISCAL IMPACT: The proposed resolution will reduce the residential component of the proposed FY 2009-10 TUMF fee schedule by the CCI. Non-residential fee rates will remain at the same level as the non-residential fee rates adopted in FY 2008-09. The proposed resolution will only affect the City's TUMF fee schedule for FY 2009-10. ATTACHMENTS: Resolution No. 09- RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE APPLICABLE TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) SCHEDULE FOR FY 2009-10 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Findings. The City Council of the City of Temecula hereby finds and determines that: A. The City of Temecula (the "City") is a member agency of the Western Riverside Council of Governments ("WRCOG"), a joint powers agency comprised of the County of Riverside and fourteen cities located in Western Riverside County; and B. The member agencies of WRCOG recognized that there was insufficient funding to address the impacts of new development on the regional system of highways and arterials in Western Riverside County (the "Regional System"); and C. In order to address this shortfall, the member agencies formulated a plan whereby a transportation mitigation fee would be assessed on new development and would be used to fund the necessary improvements for the Regional System; and D. In furtherance of this plan, the WRCOG Executive Committee adopted the "Western Riverside County Transportation Uniform Mitigation Fee Nexus Study," date October 18, 2002 (the 2002 Nexus Study"); and E. Based on the 2002 Nexus Study, the City adopted Ordinance 03-01 on January 28, 2003 pursuant to California Government Code sections 66000 et seq. authorizing the City to impose the Transportation Uniform Mitigation Fee ("TUMF") upon new development; and F. On February 6, 2006 the WRCOG Executive Committee adopted the "Western Riverside County Transportation Uniform Mitigation Fee Nexus Study 2005 Update (the "Nexus Study") which served as a basis for the City Council to adopt Ordinance 06-04, which amended the City' existing TUMF Ordinance on April 11, 2006; and G. Section 15.08.040 of the Temecula Municipal Code authorizes periodic review and adjustment to the applicable TUMF in accordance with any adjustments made by the WRCOG Executive Committee; and H. On June 24, 2008, the City Council adopted Resolution No. 08-66, amending the TUMF Schedule to maintain fee rates at FY 2007-08 levels. I. On February 2, 2009 the WRCOG Executive Committee recommended that member agencies, including the City of Temecula, adjust their applicable TUMF to reflect decreases in the construction cost index as a result of the current economic climate, thereby reducing the residential fee rates of the TUMF fee schedule and maintaining at the same level the non-residential fee rates as the non-residential fee rates adopted in FY 2008-09; and J. The TUMF fees collected pursuant to this Resolution shall be used to finance the public facilities described or identified in the Nexus Study; and K. The findings set forth above are hereby adopted in support of this Resolution. In addition, the City Council re-adopts the findings contained in Section 15.08.020 of the Temecula Municipal Code in support of the adjusted TUMF contained herein: and L. On June 9, 2009, the City Council held a duly noticed public hearing on this Resolution. Section 2. Definitions. The terms of this Resolution shall have the same meaning ascribed to them in Section 15.08.030 of the Temecula Municipal Code. Section 3. TUMF Fee Schedule. In accordance with Section 15.08.040 of the Temecula Municipal Code, the following fee schedule for the TUMF is hereby adopted for FY 2009-10, which replaces the fee schedule set forth in Section 3 of Resolution No. 08-66 in its entirety: "B. From July 1, 2009 to June 30, 2010 the fee schedule shall be as follows: (1) $9,812.00 per single family residential unit (2) $6,890.00 per multi-family residential unit (3) $1.84 per square foot of an industrial project (4) $9.99 per square foot of a retail commercial project (5) $5.71 per square foot of a service commercial project (6) $2.19 per square foot of a service Class A and B Office" Section 4. CEQA Findings. The City Council hereby determines, in accordance with 14 Cal. Code Regs. Section 15061(b) of the California Environmental Quality Act Guidelines ("CEQA Guidelines"), that the Transportation Uniform Mitigation Fees as described in this Resolution is not a "project" within the meaning of Section 15378 of the CEQA Guidelines, and is therefore exempt from the requirements of CEQA. The Resolution, in conjunction with Ordinance No. 06-04, establishes a funding mechanism for potential transportation improvements and does not approve the construction nor cause the construction of any specific transportation improvements within Riverside County. This Resolution will have no effect on the environment. Pursuant to CEQA Guidelines Section 15061(d) and 15062, the City Manager is hereby directed to cause a Notice of Exemption to be prepared, executed and filed for the foregoing determination in the manner required by law, that this is not a project under the California Environmental Quality Act and, therefore, no environmental impact assessment is necessary. Section 6. Effective Date. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk COUNCIL BUSINESS ITEM NO. 35 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Shawn Nelson, City Manager DATE: June 9, 2009 SUBJECT: Review and Adoption of the FY 2009-10 Annual Operating Budget PREPARED BY: Genie Roberts, Director of Finance Heidi Schrader, Senior Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 2. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 3. Adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FY 2009-10 DISCUSSION: Attached for your review is the Proposed FY 2009-10 Annual Operating Budget. The budget includes revenue projections and expenditure requests for the General Fund, Gas Tax Fund, Law Enforcement Grant Fund, City Certificates of Participation Debt Service Fund, Internal Service Fund, Internal Service Funds and Community Development Block Grant Fund. Despite current economic conditions, the City of Temecula remains in a healthy financial condition, able to meet operating expenditures without any reductions in City public service levels and without dipping into reserves. Based upon the Finance Department's revised estimate of revenues and expenditures for the current fiscal year, it appears that most revenue estimates will be met or exceeded, and that actual expenditures will be less than the budgeted appropriation amounts. On May 20, 2009, the City Council held a workshop to review and discuss the proposed operating budgets. At that time, the City Council reviewed the preliminary line item budgets and made no recommended changes. Current Condition/State of California May Revision Budget The May Revise to the Governor's Budget reflects a $15.4 billion budget gap. This gap assumed the passage of Propositions 1 A, 1 B, 1 C, 1 D, and 1 E on the May 19th ballot. However, these measures failed so the budget will be an additional $5.8 billion out of balance in fiscal year 2009-10. In order to close the total potential $21.2 billion budget gap, the proposed Governor's Budget includes the reorganization, consolidation, and capitalization of state assets which will result in the elimination of numerous state departments. In addition the proposal also includes program cuts to various social services, medical programs, correctional facilities, and higher education. As a contingency proposal, should the various Propositions fail, the Governor has included borrowing from Local Government in an amount of $1.982 billion. Proposition 1A (2004) prohibits the Legislature from reducing the share of property tax revenues going to the Cities, County, and Special Districts, and shifting those shares to the schools or any other non-local government function. However, the Legislature may suspend the property tax revenue protection provision of Proposition 1A under the following conditions: • The borrowing is limited to eight percent of the property revenues; • The Governor must issue a proclamation declaring a severe fiscal hardship; • The Legislature must enact an urgency statute suspending Proposition 1 A property tax protection with a two-thirds vote of each house; • The Legislature must enact a law providing for full repayment of the borrowed funds plus interest within three years; and, • The Legislature must not enact a suspension more than twice in anyten year period. This potential State take away is estimated to impact the City of Temecula in the amount of $1.54 million. Legislation is proposed to create a joint powers authority to allow local agencies to borrow against the state repayment as a group. There is also a proposal to take away Gas Tax funds from local agencies resulting in an additional $1.5 million revenue loss to the City in FY 2009-10. It appears that this take away would not require a repayment from the State to the local agency thus creating a serious impact to local governments throughout the State of California. Staff will continue to monitor the status of these proposals and any additional impacts to the City. General Fund Revenues The projected General Fund revenues are $57.2 million forfiscal year 2009-10, which reflects a $1.6 million (2.8°10) reduction from fiscal year 2008-09 revenue estimates. The primary decreases are due to a decline in sales activity and development growth. This downturn is not unique to the City but is indicative of the current status of the economy throughout California and the United States. There remain some significant increases projected from the current fiscal year, which is summarized as follows: • $1,045,950 in Tribal Gaming Mitigation Fund • $579,837 in Operating Transfers In Measure A Funds • $236,801 in Transient Occupancy Tax • $223,333 in Franchise Fees The increases were offset by other categories due to the current economic downturn and a reduction of development activitywithin the City. Some of the significant decreases are summarized below: • $1,031,016 reduction in Property Tax income • $593,932 reduction in Motor Vehicle in Lieu • $575,489 reduction in Investment Interest • $825,217 reduction in Prop 1B Funds The City is maintaining sales tax levels consistent with fiscal year 2008-09. Staff does not anticipate a drop in the revenues due to new commercial development and the recent expansion of the Promenade Mall which is attracting premium retailers. General Fund Expenditures The proposed budget of $55.1 million reflects a decrease in General Fund expenditures of $3,722,046 or 6.3% from the fiscal year 2008-09 budget. The primary reductions contributing to this decrease include: 1) reduction of 12.75 staff positions and maintaining 26 positions unfunded due to attrition and early retirement packages; 2) reduction of the REST contribution for the library due to the County abnegating contract costs for years 2007, 2008 and 2009; and, 3) completion of the sales tax reimbursement obligation related to the Redhawk annexation agreement with the County of Riverside. In an effort to streamline workload and reduce staffing cost, City staff has undertaken a significant personnel reorganization. This has resulted in a reduction of 12.75 authorized positions and maintaining 26 positions unfunded. As a result of these changes and in accordance with the budget process, the City Manager's Office has reviewed the organizational structure of each department to ensure that employees are effectively functioning to address the level of service needs of the department and are in accordance with the City's classification plan. A summary of proposed position reclassifications / upgrades are as follows: FY 08109 FY 09110 Reclasses/ Department Positions Reductions Positions U rades Unfunded Building & Safety 21 1 20 1 4 City Clerk 10 0 10 0 0 City Council 5 0 5 0 0 City Manager/HR 11 0 11 1 1 Community Services 43 2 41 0 1 Finance/PD (Analyst) 17 0 17 1 2 Information Systems 11 0 11 1 1 Planning/Redevelopment 25 4 21 4 4 Fire 3 0 3 0 0 Public Works 63.75 5.75 58 5 13 Total 209.75 12.75 197 13 26 The City has unfunded 26 full-time positions resulting in additional savings of $2,882,070. The status of these unfunded positions will be re-evaluated in 12 months when staff is better able to determine whether the current decline in development activity within the City has stabilized or is increasing. Furthermore, the City has focused on reorganizing department structures in an effort to streamline processes and enhance efficiencies without reducing essential public services to the community. The following is a summary of significant items by department in the Proposed FY 2009-10 Preliminary Operating Budget: City Council: No significant changes. Community Support: No significant changes. City Manager: No significant changes. City Clerk: Reduction of $90,000 for non-election year. City Attorney: No significant changes. Finance: ■ Reduction of $125,000 in consulting related to Development Impact Fee Study and for a User Fee Study which was budgeted last year. ■ Unfunded two positions within the department. Human Resources: Reduction of $40,000 for one unfunded position. Planning 1 Code Enforcement I Building and Safety: Decrease in personnel costs of $728,000 as a result of early retirements and reorganization which resulted in the elimination of four positions and unfunding of seven positions. Decrease of $470,000 in consulting services related to Old Town Specific Plan and annexation studies budgeted in fiscal year 2008-09. Public Works 1 Land Development 1 CIP Administration: ■ Decrease in personnel costs of $844,995 as a result of early retirement and reorganization which resulted in the elimination of 5.75 positions and the unfunding of thirteen positions. ■ Maintains adequate funding to continue the City's road maintenance and traffic programs. Police: ■ Increase of $308,951 in total operating budget from the prior fiscal year. ■ Continue to maintain the City's ratio of one sworn officer per thousand residents. • Addition of one School Resource Officer to mitigate the impact of TVUSD no longer funding three Officers. ■ Temecula Police will work in conjunction with the City of Murrieta Police Department to operate the joint Southwest County Youth Court. ■ Continued funding to support the Community Action Patrol ('CAP') Program which would utilize citizen volunteers to perform certain functions. Fire: ■ Continued funding for 4.0 staffing on Engines. ■ Reduction in contract services for Inspection and Plan Check services. Non-Departmental: ■ The "REST" Program contribution to the TCSD Citywide Fund is proposed to be increased by $82,458, from $5,619,794 to $5,702,252. ■ The "REST" Program contribution to the TCSD Service Level B Fund (Street Lighting) is $317,057 an increase of $93,816 from the prior year. • The "REST" Program contribution to the Temecula Public Library is proposed to be eliminated due to adequate fund balance available as a result of the renegotiation of the contract with Riverside County. This is a reduction of $1,134,905 from the prior year. ■ GASB 45 ARC (Annually Required Contribution) Payment of $350,000 to CERBT at CalPers. The total REST contribution to date equals over $47million since the inception of the program Operating Transfers Out: ■ Debt Service of $1,540,387 for the 2007 Certificates of Participation (COP) bonds. ■ A transfer of $13,926,324 to the Capital Improvement Program is proposed. Fund Balance: The proposed fiscal year 2009-10 budget provides for an excess of revenues over expenditures of $2,142,398 and $602,011 after operating transfers for the COP bonds. The designation for economic uncertainties is $11,016,910, an amount equal to 20% of General Fund Appropriations for fiscal year 2009-10. In addition, a Secondary Fund Balance has been designated in the amount of $9,700,000 from construction savings associated with the Civic Center Project. "Gann" Appropriations Limit In accordance with Government Section 7910, the City Council is required, on an annual basis, to adopt by resolution the "Gann" Appropriations Limit. The Appropriations Limit creates a restriction on the amount of revenue that can be appropriated in any fiscal year. The Limit is increased each year based on the growth of population, and non-residential assessed valuation. Using population data provided by the State Department of Finance and assessed valuation information provided by the City's property tax consultant HdL, Coren & Cone, the City's Appropriations Limit for FY 2009-10 has been computed to be $193,051,252. Appropriations subject to the Limit in the proposed FY 2009-10 budget total $18,605,360, which is $174,445,892 less than the computed limit. Additional appropriations to the budget are funded by non-tax sources such as service charges, restricted revenues from other agencies, grants, or beginning fund balances would be unaffected by the Appropriations Limit, however, any supplemental appropriations funded through increased tax sources could not exceed the $174,445,892 variance indicated above. Further, any overall actual receipts from tax sources greater than $174,445,892 from the budget estimates will result in proceeds from taxes in excess of the City's Appropriations Limit, requiring refunds of the excess within the next two fiscal years, or voter approval to increase the City's Appropriations Limit. FISCAL IMPACT: The proposed fiscal year 2009-10 General Fund operating budget is a balanced budget that provides for an excess of General Fund revenues over operating expenditures of $2,142,398 ($602,011 after operating transfers for COP bonds). The proposed budget also provides for an $11.016 million designation for economic uncertainties, an amount equal to 20% of the General Fund Appropriations, with an additional Secondary Designated Fund Balance of $9.7 million as a result of construction contract savings associated with the new Civic Center. ATTACHMENTS: Resolution No. 09- Resolution No. 09- Resolution No. 09- Proposed Annual Operating Budget Fiscal Year 2009-2010 RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FY 2009-10 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That certain document now on file in the office of the City Clerk of the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year 2009-10" is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. C. The City Council must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The City Council must authorize any changes to the Schedule of Authorized Positions. E. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the City Manager may approve change orders on purchases of supplies and equipment approved by the Council in amounts up to contingency established by Council. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. 1. Appropriations for grant funded programs for FY 2008-09 which have not been expended or encumbered, are hereby carried over for the applicable grant program to the FY 2009-10. Section 3. Outstanding encumbrances shown on the City books at June 30 2009, are hereby appropriated for such contracts or obligations for FY 2009-10. Section 4. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the City; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the City Council of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Director of Finance. Section 5. The City Clerk shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Schedule of Authorized Positions, attached hereto as Exhibit A, is hereby adopted pursuant to Section 45001 of the California Government Code. Such list is attached to this Resolution and incorporated herein by this reference. Section 2. The Schedule of Authorized Positions shall become effective July 1, 2009, and may be, thereafter, amended. Section 3. The City Manager shall implement the attached Schedule of Authorized Positions and has the authority to select and appoint employees in accordance with the City's personnel policies. Section 4. All prior resolutions and parts of this resolution in conflict with this Resolution are hereby rescinded. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE } ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk City of Temecula SCHEDULE OF AUTHORIZED POSITIONS Buildina & Safet ADMINISTRATIVE ASSISTANT BUILDING INSPECTOR II BUILDING INSPECTOR III BUILDING OFFICIAL (NEW) CODE ENFORCEMENT OFFICER CODE ENFORCEMENT OFFICER II OFFICE ASSISTANT OFFICE SPECIALIST PARK RANGER PLAN CHECK COORDINATOR SENIOR OFFICE SPECIALIST City Clerk ADMINISTRATIVE ASSISTANT CENTRAL SERVICES COORDINATOR CENTRAL SERVICES SUPERVISOR CITY CLERKIDIR OF SUPPORT SERV DEPUTY DIR OF SUPPORT SERVICES OFFICE ASSISTANT OFFICE ASSISTANT - AM OFFICE ASSISTANT - PM OFFICE SPECIALIST RECORDS MANAGER City Council COUNCILMEMBER City Manager\Human Resources ADMINISTRATIVE ASSISTANT (CM) ASSISTANT CITY MANAGER CITY MANAGER DEPUTY CITY MANAGER ECON. DEVELOPMENT ANALYST I ECON. DEVELOPMENT ANALYST II EXECUTIVE ASSISTANT HUMAN RESOURCES ANALYST OFFICE SPECIALIST - HR SENIOR HR ANALYST SENIOR MANAGEMENT ANALYST FY 09110 Authorized Mini Minimum Maximum Exempt/ Non. Count Exem pt 1.0 3,513.52 4,497.15 NE 7.0 4,429.47 5,670.00 NE 1.0 4,794.11 6,137.38 NE 1.0 7,930.73 10, 215.67 E 2.0 4,244.03 5,433.17 NE 2.0 4,670.07 5,976.99 NE 1.0 2,457.21 3,145.13 NE 1.0 2,650.18 3,391.98 NE 2.0 3,773.28 4,830.52 NE 1.0 5,092.19 6,559.32 NE 1.0 3,023.58 3,870.63 NE Subtotals: 20.0 1.0 3,513.52 4,497.15 NE 1.0 3,014.81 3,858.11 NE 1.0 3,531.55 4,549.03 NE 1.0 8,327.69 10, 658.34 E 1.0 6,403.03 8,198.63 E 1.0 2,457.21 3,145.13 NE 0.5 2,457.21 3,145.13 NE 0.5 2,457.21 3,145.13 NE 2.0 2,650.18 3,391.98 NE 1.0 4,590.05 5,912.49 E Subtotals: 10.0 5.0 0.00 860.00 E Subtotals: 5.0 1.0 3,513.52 4,497.15 NE 1.0 11,264.80 14,419.95 E 1.0 0.00 23,821.20 E 1.0 11,147.00 14, 268.33 E 1.0 5,284.07 6,762.64 E 1.0 5,618.63 7,193.69 E 1.0 4,642.51 5,943.16 E 1.0 5,108.64 6,538.35 E 1.0 2,650.18 3,391.98 NE 1.0 5,618.63 7,193.69 E 1.0 6,206.30 7,945.50 E Subtotals: 11.0 Page 1 of 4 City of Temecula SCHEDULE OF AUTHORIZED POSITIONS FY 09110 Community Services ADMINISTRATIVE ASSISTANT AQUATICS SUPERVISOR COMMUNITY SVCS SUPERINTENDENT CULTURAL ARTS ADMINISTRATOR CUSTODIAN DEPUTY DIR. OF COMMUNITY SVCS DIRECTOR OF COMMUNITY SERVICES FACILITY SERVICES MANAGER HUMAN SERVICES/TEEN MANAGER LANDSCAPEINSPECTOR LEAD MAINTENANCE WORKER MAINTENANCE SUPERVISOR MAINTENANCE SUPT. - TCSD MAINTENANCE WORKER MUSEUM SERVICES MANAGER OFFICE SPECIALIST PARK/LANDSCAPE MAINT SUPV PATRON SERVICES COORDINATOR RECREATION SUPERINTENDENT RECREATION SUPERVISOR SENIOR LANDSCAPE INSPECTOR SENIOR MANAGEMENT ANALYST SENIOR RECREATION COORDINATOR THEATER TECHNICAL COORDINATOR THEATER TECHNICAL SUPERVISOR THEATRE MANAGER Finance ACCOUNTANT ACCOUNTING ASSISTANT ACCOUNTING MANAGER ACCOUNTING SPECIALIST ACCOUNTING SPECIALIST -PAYROLL ADMINISTRATIVE ASSISTANT ASSISTANT DIRECTOR OF FINANCE BUSINESS LICENSE SPEC/CASHIER DIRECTOR OF FINANCE FISCAL SERVICES MANAGER PURCHASING COORDINATOR II REVENUE MANAGER SR MANAGEMENT ANALYST (NEW) SENIOR DEBT ANALYST Authorized Mini Minimum Maximum Exempt/ Non. Count Exem pt 1.0 3,513.52 4,497.15 NE 1.0 4,354.30 5,573.51 NE 1.0 6,702.49 8,579.54 E 1.0 6,683.70 8,556.98 E 3.0 2,630.13 3,366.92 NE 1.0 7,966.81 10,197.22 E 1.0 9,944.09 12, 728.35 E 1.0 4,475.86 5,731.39 NE 1.0 5,003.63 6,403.77 E 2.0 3,731.55 4,774.07 NE 4.0 3,682.68 4,711.42 NE 1.0 5,154.99 6,597.23 E 1.0 6,332.85 8,105.88 E 4.0 3,127.59 4,003.45 NE 2.0 4,475.86 5,731.39 NE 3.0 2,650.18 3,391.98 NE 1.0 5,154.99 6,597.23 E 1.0 3,731.55 4,774.07 NE 1.0 6,683.70 8,556.98 E 3.0 4,354.30 5,573.51 NE 1.0 4,287.90 5,489.55 NE 1.0 6,206.30 7,945.50 E 2.0 3,911.98 5,005.88 NE 1.0 3,731.55 4,774.07 NE 1.0 3,911.98 5,005.88 NE 1.0 5,398.08 6,909.98 E Subtotals: 41.0 1.0 4,522.22 5,789.03 NE 1.0 2,924.59 3,742.82 NE 1.0 6,206.30 7,945.50 E 3.0 3,383.19 4,327.99 NE 1.0 3,383.19 4,327.99 NE 1.0 3,513.52 4,497.15 NE 1.0 7,895.37 10,108.26 E 2.0 3,023.58 3,870.63 NE 1.0 9,944.09 12, 728.35 E 1.0 6,933.05 8,875.26 E 1.0 3,715.89 4,786.48 NE 1.0 6,206.30 7,945.50 E 1.0 6,206.30 7,945.50 E 1.0 6,206.30 7,945.50 E Subtotals: 17.0 Page 2 of 4 City of Temecula SCHEDULE OF AUTHORIZED POSITIONS Fire ADMINISTRATIVE ASSISTANT OFFICE SPECIALIST SENIOR OFFICE SPECIALIST Information Systems ADMINISTRATIVE ASSISTANT DEPUTY DIR OF INFO SYSTEMS DIRECTOR OF INFORMATION SYSTEM GIS ADMINISTRATOR GIS ANALYST I.S. ADMINISTRATOR INFORMATION SYSTEMS SPECIALIST SR. GIS PROGRAMMER SR. I.S. SPECIALIST WEBMASTER Planning ADMINISTRATIVE ASSISTANT ASSISTANT CITY MANAGER ASSISTANT PLANNER ASSOCIATE PLANNER DIRECTOR OF PLANNING/REDEVELOP. COMMUNITY DEVELOPMENT TECH DEVELOPMENT PROC. COORDINATOR OFFICE ASSISTANT PRINCIPAL PLANNER SENIOR OFFICE SPECIALIST SENIOR PLANNER FY 09/10 Authorized Mini Minimum Maximum Exempt/ Non. Count Exem pt 1.0 3,513.52 4,497.15 NE 1.0 2,650.18 3,391.98 NE 1.0 3,023.58 3,870.63 NE Subtotals: 3.0 1.0 3,513.52 4,497.15 NE 1.0 6,702.49 8,579.54 E 1.0 8,327.69 10, 658.34 E 1.0 5,738.91 7,344.06 E 1.0 4,369.34 5,593.78 NE 1.0 5,738.91 7,344.06 E 1.0 4,700.15 6,017.08 NE 1.0 5,154.99 6,597.23 NE 2.0 5,154.99 6,597.23 NE 1.0 4,369.34 5,593.56 NE Subtotals: 11.0 1.0 3,513.52 4,497.15 NE 1.0 11,264.80 14,419.95 E 3.0 4,546.02 5,820.36 NE 3.0 5,156.25 6,598.50 NE 1.0 9,944.09 12, 728.35 E 3.0 3,661.37 4,688.86 NE 1.0 4,671.31 5,979.49 NE 1.0 2,457.21 3,145.13 NE 1.0 7,486.90 9,584.48 E 2.0 3,023.58 3,870.63 NE 1.0 6,512.04 8,335.21 E Subtotals: 18.0 Page 3 of 4 City of Temecula SCHEDULE OF AUTHORIZED POSITIONS FY 09110 Authorized Mini Minimum Maximum Exempt/ Non. Count Exem Pt Public Works ADMINISTRATIVE ASSISTANT 1.0 3,513.52 4,497.15 NE ASSISTANT ENGINEER 7.0 5,081.06 6,507.03 NE ASSISTANT SIGNAL TECHNICIAN 1.0 3,682.68 4,711.42 NE ASSOCIATE ENGINEER 10.0 5,975.73 7,648.54 E CITY ENGINEER 1.0 9,944.09 12,728.35 E COMMUNITY DEVELOPMENT TECH 1.0 3,661.37 4,688.86 NE CONSTRUCTION MANAGER 1.0 6,081.40 8,049.51 E JUNIOR ENGINEER 1.0 3,949.58 5,056.00 NE LEAD MAINTENANCE WORKER 4.0 3,682.68 4,711.42 NE MAINTENANCE SUPERVISOR 1.0 5,154.99 6,597.23 E MAINTENANCE SUPT. - P/W 1.0 6,332.85 8,105.88 E MAINTENANCE WORKER 6.0 3,127.59 4,003.45 NE MANAGEMENT ANALYST 1.0 5,618.63 7,193.69 E OFFICE ASSISTANT 2.0 2,457.21 3,145.13 NE OFFICE SPECIALIST 3.0 2,650.18 3,391.98 NE PRINCIPAL ENGINEER 2.0 8,025.70 10,272.41 E PUBLIC WORKS DIRECTOR 1.0 10,345.83 13,242.58 E PUBLIC WORKS INSPECTOR 3.0 4,465.83 5,716.36 NE SENIOR ENGINEER 4.0 7,045.83 9,019.37 E SENIOR OFFICE SPECIALIST 1.0 3,023.58 3,870.63 NE SENIOR PUBLIC WORKS INSPECTOR 3.0 5,134.95 6,573.43 NE SENIOR SIGNAL TECHNICIAN 1.0 5,154.99 6,597.23 NE SPECIAL PROJECTS ENGINEER 1.0 5,975.73 7,648.54 E SR. CIP SPECIALIST 1.0 4,438.36 5,681.65 NE Subtotals: 58.0 Redevelopment ADMINISTRATIVE ASSISTANT 1.0 3,513.52 4,497.15 NE MANAGEMENT ANALYST 1.0 5,618.63 7,193.69 E SENIOR PLANNER 1.0 6,512.04 8,335.21 E Subtotals: 3.0 Department Totals FY 09110 Building & Safety 20.0 City Clerk 10.0 City Council 5.0 City Manager/Human Resources 11.0 Community Services 41.0 Finance 17.0 Fire 3.0 Information Systems 11.0 Planning 18.0 Public Works 58.0 Redevelopment 3.0 Total Authorized Positions: 197.0 Page 4 of 4 RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FY 2009-10 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Appropriations Limit for the City of Temecula for FY 2009-10, attached hereto as Exhibit B, is hereby adopted. Section 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the office of the City Clerk. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE } ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk EXHIBIT "B" CITY OF TEMECULA, CALIFORNIA COMPUTATION OF GANN APPROPRIATIONS LIMIT FY 2008-09 Appropriation Limit $93,024,423 FY 2009-10 City Population Change 2.73% FY 2009-10 Increase in Non-Residential Assessed Valuation** 104.67% Cumulative Compound (1.0273 x (1+ 1.0467)) 107.53% FY 2009-10 Appropriation Limit $193,051,252 * Source: State of California Department of Finance Source: HdL Coren & Cone R:1Agenda Manager12009 Meetings106-09-091AOB City Agenda Report\AOB - City-3-Appropriations Limt Exhibit.xls 6/3/2009 MOLD TRADITIONS, NEW OPPORTUNITIES„ FISCAL YEAR 2009m201 O CITY COUNCIL MEETING JUNE 9, 2009 THE U A F ITY/ 0 TEM-EC INC. 1989 1 wNhi i'Ic~NS, Ww 0,,i Ri Lim i'ii-s" TABLE OF CONTENTS PROPOSED ANNUAL OPERATING BUDGET FY 2009-10 TRANSMITTAL MESSAGE 3-12 FUND SUMMARIES 13-18 General Fund 14 Gas Tax Fund 16 State Transportation Fund 16 CDBG Fund 17 Law Enforcement Fund 17 COP Debt Service Fund 18 Internal Services Funds 18 GENERAL FUND 19-116 General Fund Revenues by Source 20 Expenditure Summary by Category-General Fund...22 Personal Allocation by Department 24 City Organizational Chart 31 City Council---------------------------------------------- 32 City Manager 38 City Attorney 53 City Clerk 55 Finance---------------------------------------------------- 59 Community Development 69 Public Works-------------------------------------------- 80 Police - 97 Fire -----------108 Animal Control -----------114 Non-Departmental------------------------------------ -----------116 INTERNAL SERVICE FUNDS .......................................117-132 Insurance ----------118 Vehicles --------------------------------------------------------------119 Information Systems ...........................................120 Support Services-------------------------------------------------129 Facilities--------------------------------------------------------------132 THE E-M, ,U A C IT~J~ l/ ~ , F T INC_ 1989 )i.n TRA oNs, NEw OppomuNmEs PROPOSED ANNUAL OPERATING BUDGET FY 2009-10 TRANSMITTAL MESSAGE June 9, 2009 The Honorable Mayor and Members of the City Council I am pleased to submit the proposed Operating Budget for the fiscal year 2009-10. This fiscal plan was developed to serve not only as a monetary statement of programs and policies, but as a document that reflects the many goals, programs, and service priorities that the City of Temecula is committed to providing its citizens. The Fiscal Year 2009-10 Operating Budget has been developed after a considerable review process. Departmental budget submittals were prepared and reviewed by line item in connection with projected revenues and detailed performance objectives. Five-year revenue and expenditure projections were developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects. The resulting document is a conservative, balanced budget where total revenues and appropriated fund balance equaling total expenditures provides for quality services while effectively utilizing available resources. CITY OF TEMECULA PROFILE The City of Temecula is a dynamic community comprised of approximately 102,604 citizens of various cultural backgrounds. The City maintains 38 parks on 308 developed acres throughout the community, which provide recreation opportunities for both the citizens of Temecula, as well as surrounding communities. Contracted services provided through Riverside County include police and fire protection. The Temecula Valley Unified School District provides 33 schools for 28,697 students at the kindergarten through 12th grade levels within the City. The City of Temecula prides itself on its community focus and quality of life. Temecula is emerging as one of the most prosperous communities in the Inland Empire region. Temecula's residents enjoy one of the finest life styles in Southern California. A variety of factors is behind this. Geography is playing a role as the City is receiving growth impulses from both San Diego and Orange Counties. Also, a mountain gap that allows ocean breezes to flow into the City provides a moderate climate by inland standards and has permitted the development of sophisticated wineries. Temecula's leadership has approached economic growth from a qualitative standpoint, providing the City with a disproportionate share of the Inland Empire's higher paying and high technology firms. Environmental and residential factors have come into play as Temecula rests in a beautiful setting that is luring relatively young, well- educated families to upscale homes that are inexpensive by Southern California standards. The City's average income levels are thus higher than the surrounding region, the educational performance of its young people is above State averages, and it is one of Southern California's safest cities. The region's geographic location, competitive cost structure and sophisticated logistics have put it in a position to remain one of the fastest growing and most prosperous communities in the Inland Empire. 43200 BusiHEss PARK DRIVE, TEMEcuL,A, CALIFORNIA 92589-9033 PHONE (951) 694-6444 • FACSIMILE (951) 694,6479 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JUNE 9, 2009 PAGE 2 REVENUES AND ECONOMIC CONDITION Fiscal year 2009-10 General Fund revenues are projected to reach $57,226,946 a decrease of $1,635,923 or 2.8% decrease from fiscal year 2008-09. In the past year, the City has experienced interest in relocation and expansion of existing businesses. The City has continued to work with the Temecula Chamber of Commerce and the Temecula Convention and Visitors Bureau in their efforts to encourage the expansion or relocation of industries that generate local sales tax and employment advantages. The City has also worked with these organizations to stimulate economic growth and tourism in our region by expanding, developing and marketing Temecula as a tourist destination to conventions, meetings and leisure travel markets. The following graph details the major components of the City's General Fund revenues. CHANGES IN REVENUES: GENERAL FUND Sales and Use Tax: Sales and Use Tax revenue is projected to decrease from an estimate of $23,955,114 in fiscal year 2008-09 to $23,956,600 in fiscal year 2009-10. This slight decrease is primarily a result of the decline in general consumer goods, electronics retail, and auto sales. The City continues to maintain a strong and diverse sales tax base by promoting economic development in areas such as manufacturing, light industrial, and retail businesses. In addition, there is a 126,000 square foot expansion of the Promenade Mall which opened in March 2009. Sales tax is the City's largest revenue source representing 41.8% of the total General Fund revenue. Temecula continues to exceed the State, County, and surrounding areas with respect to sales per capita. FY 2009-10 PROJECTED GENERAL FUND REVENUES (VALUE IN $ MILLIONS) HONORABLE MAYOR AND MEMBERS OF THE CI'T'Y COUNCIL JUNE 9, 2009 PAGE 3 QUARTERLY RETAIL SALES PER CAPITA iu,uuu $9,000 $8,000 $7,000 $6,000 $5,000 $4,000 $3,000 - $2,000 $1,000 $0 0 0 0 0 0~ o~ o~ o Cb Source: Hinderliter. deLlamas and Associates Property Tax: The fiscal year 2009-10 revenue estimate for property taxes represents a 15.3% decrease based upon a couple of factors, as follows: a 13% decrease in assessed valuation primarily from a decline in property values and decrease in supplemental tax receipts under AI32345. The fiscal year 2009-10 estimate of $5,625,715 represents approximately 9.8% of the total General Fund revenues. Property Tax in Lieu of VLF (formerly Motor Vehicle in Lieu): It is projected that this subvention will decrease by $593,932 to a total of $6,884,223 in fiscal year 2009-10. This decrease is based on an estimated decrease in property assessed valuations. Property Tax in Lieu of VLF funds are primarily distributed (92%) by the County of Riverside with the remaining Motor Vehicle in-lieu fees (8%) being distributed by the State on a per capita basis. Investment Interest: Investment interest is anticipated to decrease from $1,690,000 to $1,353,114 due primarily to transfers related to capital project needs in the City's Capital Improvement plan and a decline in interest rates. The Federal Reserve has lowered rates numerous times through June 30, 2009. Interest rates have continued to decline on investments as maturing and called securities are re-invested at the current lower yields. Licenses, Permits, and Charges for Services: An overall decrease from $6,328,243 to $3,098,828 is projected in fiscal year 2009-10. The anticipated decrease is due to a decline in development activity consistent with the rest of the State. Transient Occupancy Tax (TOT): The City collects an 8% tax on the amount of all transient (30 days or less) lodging rentals. TOT revenue is projected to be $2,336,801 in fiscal year 2009-10, a $236,801 increase from the prior year. This projection is based on current occupancy rates from existing hotel/motel rooms plus a new 142-room hotel expected to open in beginning of FY2009-10. HONORABLE MAYOR AND MEMBERS OF THE CI'T'Y COUNCIL JUNE 9, 2009 PAGE 4 CHANGES IN REVENUES: OTHER FUNDS Gas Tax: A .35% increase of $5,611 to a total of $1,618,207 in Gas Tax revenue is projected based on anticipated population. This revenue funds the maintenance, rehabilitation, and improvement of public streets. Parks/Lighting Services Special Tax: This special tax is assessed to all real property owners and is used for the ongoing operation and maintenance of the City's: parks and recreation facilities, recreational and community service programs, median landscaping, arterial street lights, and traffic signals. A .58% increase is projected to $3,731,711 for fiscal year 2009-10 due to a corresponding increase in the number of equivalent dwelling units that will be assessed the special tax and from the City charging the approved rate of $74.44 per dwelling unit. Community Services District Assessments: These assessments represent parcel charges to real property owners for various service levels such as residential street lighting, perimeter landscaping and slope maintenance, refuse collection, and road maintenance. The projected amount of these assessments for fiscal year 2009-10 is $8,448,850 a 4.1% increase from the prior year. This increase is primarily due to an increase in rates plus the number of residential units being assessed for street lighting and refuse hauling services. EXPENDITURES Total General Fund expenditures (excluding operating transfers out) are proposed to be $55,084,548 in fiscal year 2009-10. This proposed expenditure level results in a margin of projected revenues over proposed expenditures in the General Fund of $2,142,398. In addition, operating transfers out are proposed for the annual debt service payment on the 2007 Certificates of Participation in the amount of $1,540,387 and operating transfer of reserves for funding capital improvement and projects in the amount of $13,926,324. Public safety continues to represent the largest single portion of the General Fund operating budget at 47%. Proposed expenditures for Police and Fire services total $25,530,354 (net of a $6.5 million fire tax credit). Proposed public safety expenditure increases total $832,203 for fiscal year 2009-10. The City continues to maintain a ratio of one sworn officer per thousand residents and also continues to maintain 4.0 staffing on Fire Engines. FY 2009-10 GENERAL FUND BUDGET BY FUNCTION HONORABLE MAYOR AND MEMBERS OF THE CI'T'Y COUNCIL JUNE 9, 2009 PAGE 5 2009-10 GOALS AND OBJECTIVES The City Council developed a Mission Statement in 1991, which created a long-term vision for development of City policy. The Mission Statement addresses community safety, housing, jobs, financial stability, and quality of life issues. Using this Statement as a foundation, in November 1993, the Council adopted the City's first General Plan, which sets forth a long-term comprehensive plan for the physical development of the City through the Plan's Vision Statement. The elements in the General Plan are land use, circulation, housing, open space and conservation, growth management, public safety, noise, air quality, design and economic development. Based on the goals and policies identified in the plan, staff prepared objectives and performance measures to begin implementing the plan. During the 1995-96 fiscal year, the City began a strategic planning process to expand the City's vision beyond the scope of the elements listed above. The employees of the City held team- building workshops with all City staff, which resulted in the development of a Value Statement. This Value Statement is used as: 1) a tool in the employee hiring/selection process; 2) a guide in conducting City business; and, 3) a statement to the citizens affirming what the City, as an organization, stands for and the level of service they can expect from the City. Departmental goals and objectives are updated annually and are included in the Operating Budget section of this document. Goals and objectives are listed by program within each department. The following is a partial listing of the fiscal year 2009-10 performance objectives, which are consistent with the priorities from fiscal year 2008-09, as they relate to key elements of the City's Mission Statement and Vision Statement. MAINTAIN FISCAL STABILITY ♦ Maintain an $11.02 million reserve for economic uncertainty (20% of appropriations pursuant to City Council Policy). ♦ Maintain a secondary reserve for economic uncertainty of $9.7 million. ♦ Emphasize safety and liquidity over yield when investing City funds. ♦ Utilize the five-year financial plan to determine the future impact of proposed programs and capital improvement projects to ensure the City's long-term fiscal stability. MAINTAIN A SAFE/SECURE ENVIRONMENT ♦ Respond to calls for police services in a timely manner. Perform public safety education programs, maintain neighborhood watches, and conduct timely traffic investigations. ♦ Respond to all fire and medical emergency calls within five minutes. Conduct a comprehensive fire education program. Continue to utilize on-board laptop computers with GPS/GIS to enhance fire/emergency medical service delivery capabilities. Maintain 4.0 staffing on all fire engines. ♦ Utilize volunteer groups such as the Temecula Citizen Corps (TCC) to provide additional support and resources during significant emergencies or disasters. ENCOURAGE PROGRAMS FOR ALL AGES ♦ Increase the number of family oriented program opportunities at the community centers. ♦ Increase recreation activities and opportunities for children at local parks during the summer months. THE E-M, ,U A C IT~J~ l/ ~ , F T INC. 1989 )LD TRADITIONS, NEW OPPORTUNITIES HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL JUNE 9, 2009 PAGE 6 PROVIDE QUALITY JOBS AND PROMOTE COMMERCE ♦ Encourage the growth and expansion of existing industries by providing high quality municipal services, facilities, and economic development assistance. ♦ Promote retail and other support activities that provide a broader selection of high quality goods and services for residents, workers, and tourists. ♦ Use redevelopment powers and opportunities to enhance development opportunities. ♦ Target high quality businesses from the following industry categories: Small to mid-sized businesses; high-tech manufacturing and communication services; health-related manufacturing services; paper and plastics; and vineyards/vintners. Utilize the "fast track" process to provide one-stop streamlined development permitting. ♦ Develop and maintain an effective marketing program to publicize the virtues of Temecula. ♦ Develop Temecula as a comprehensive, recognizable tourist destination with a range of attractions. PROVIDE ADEQUATE INFRASTRUCTURE CONCURRENT WITH DEVELOPMENT ♦ Update the five-year Capital Improvement Program (CIP). Design and construct capital projects within funding and time requirements specified in the CIP. ♦ Allocate $142.56 million in fiscal year 2009-10 for citywide circulation, infrastructure, redevelopment, and parks projects. UTILIZE HUMAN RESOURCES EFFECTIVELY ♦ Conduct an annual retreat for department directors to establish service level and program goals. ♦ Provide in-house training opportunities for all employees to enhance productivity and performance. ♦ Administer an employee recognition program including quarterly Temecula Pride/Good Deed Award luncheons. ENHANCE AND REVITALIZE HISTORIC AREAS ♦ Work with Old Town merchants, property owners, civic groups, and the development community to: ■ Make private and public improvements in Old Town; ■ Develop projects that will revitalize the Old Town economy; ■ Assist in the private rehabilitation of buildings in Old Town. ♦ Promote and encourage participation in the Facade Improvement Program. ACCOUNTIN% AUDITING AND FINANCIAL REPORTING POLICY The City of Temecula receives an independent audit annually and maintains a solid internal audit capacity. The City prepares all annual financial reports in strict compliance with Generally Accepted Accounting Principles (GAAP), as outlined by the Governmental Accounting Standards Board (GASB). The City maintains a strong system of internal controls, which has resulted in an unqualified audit opinion since the City's incorporation. HONORABLE MAYOR AND MEMBERS OF THE Crry COUNCIL JUNE 9, 2009 PAGE 7 PERFORMANCE MEASURES The budget document has been formatted to detail the operational goals, objectives, and performance measurements of each department. The Finance Department staff has worked with all departments to identify significant accomplishments, as well as to develop qualitative and quantitative performance measures. The goal of the organization is to establish a comprehensive reporting system which will give the public, City Council, and City staff the ability to evaluate the level and value of service provided to the community. IMPACT OF LEGISLATION ON THE BUDGET The May Revise to the Governor's Budget reflects a $15.4 billion budget gap. This gap assumed the passage of Propositions 1A, 1B, 1C, 1D, and 1 E on the May 19th ballot. However, these measures failed so the budget will be an additional $5.8 billion out of balance in fiscal year 2009-10. In order to close the total potential $21.2 billion budget gap, the proposed Governor's Budget includes the reorganization, consolidation, and capitalization of state assets which will result in the elimination of numerous state departments. In addition the proposal also includes program cuts to various social services, medical programs, correctional facilities, and higher education. As a contingency proposal, should the various Propositions fail, the Governor has included borrowing from Local Government in an amount of $1.982 billion. Proposition 1A (2004) prohibits the Legislature from reducing the share of property tax revenues going to the Cities, County, and Special Districts, and shifting those shares to the schools or any other non-local government function. However, the Legislature may suspend the property tax revenue protection provision of Proposition 1A under the following conditions: • The borrowing is limited to eight percent of the property revenues; • The Governor must issue a proclamation declaring a severe fiscal hardship; • The Legislature must enact an urgency statute suspending Proposition 1A property tax protection with a two-thirds vote of each house; • The Legislature must enact a law providing for full repayment of the borrowed funds plus interest within three years; and, • The Legislature must not enact a suspension more than twice in any ten year period. This potential State take away is estimated to impact the City of Temecula in the amount of $1.54 million. Legislation is proposed to create a joint powers authority to allow local agencies to borrow against the state repayment as a group. There is also a proposal to take away Gas Tax funds from local agencies resulting in an additional $1.5 million revenue loss to the City in FY 2009-10. It appears that this take away would not require a repayment from the State to the local agency thus creating a serious impact to local governments throughout the State of California. Staff will continue to monitor the status of these proposals and any additional impacts to the City. STAFFING POLICY In an effort to streamline workload and reduce staffing cost, City staff has undertaken significant personnel reorganization. This has resulted in a reduction of 12.75 authorized positions and maintaining 26 positions unfunded. As a result of these changes and in accordance with the budget process, the City Manager's Office has reviewed the organizational structure of each department to ensure that employees are effectively functioning to address the level of service needs of the department and are in accordance with the City's classification plan. THE E-M, ,U A C IT~J~ l/ ~ , F T INC. 1989 )I.D TRADITIONS, NFw OPPOWMNrrIFS HONORABLE MAYOR AND MEMBERS OF THE CITY COUNICIL JuNIE 9, 2009 PAGE 8 The City has unfunded 26 full-time positions resulting in additional savings of $2,882,070. The status of these unfunded positions will be re-evaluated in 12 months when staff is better able to determine whether the current decline in development activity within the City has stabilized or is increasing. Furthermore, the City has focused on reorganizing department structures in an effort to streamline processes and enhance efficiencies without reducing essential public services to the community. RESERVE POLICY/ FUND BALANCE Fund balance is the excess of actual revenues and other financing sources over actual expenditures and other uses at year-end. In general terms, it represents the City's accumulated "savings" from year to year, as any fund balance realized at year-end is added to (or deducted from if expenditures exceeded revenues for that particular year) the previous year's fund balance. Fund balance is often referred to as "reserves." While the adopted budget calls for General Fund net revenue of $2.14 million, staff would like to note that the operating transfer of funds for the annual debt service payment related to the 2007 Certificates of Participation in the amount of $1.54 million and the planned use of $13.9 million of fund balance is to internally finance about 50% of the Civic Center capital improvement project. Even with this utilization of fund balance, staff estimates the available General Fund undesignated fund balance at $7.2 million. The City Council previously identified an objective of developing and maintaining a designated reserve of $11.02 million in the General Fund for economic uncertainties and contingencies. This reserve represents 20% of the General Fund appropriations. In addition, a secondary designated fund balance of $9.7 million has also been identified from construction costs savings on the new Civic Center project. A schedule of estimated fund balance for all funds is found in the Budget Summaries section of this document. COMMUNITY SERVICES DISTRICT POLICY The Temecula Community Services District (TCSD) was established to provide a comprehensive, balanced neighborhood and community park system in Temecula by constantly reviewing growth, demographics, and available facilities. The TCSD also provides tree management, hazardous waste procedures, and a recycling program for the community. Oversight responsibility rests with the City Council, who serves as the Board of Directors for TCSD. All services are funded primarily with fees and a special tax charged on the assessor's parcel roll. The proposed budget for TCSD totals $21,118,854. At the council's direction, the City will make a $6,019,309 contribution to the TCSD budget, which includes $5,702,252 for TCSD-Citywide and $317,057 to Service Level B. This contribution represents a decrease of $958,631 from the prior fiscal year primarily as the result of no required REST contribution required for Library contract costs as the result of a renegotiation of County of Riverside Library services contract. REDEVELOPMENT AGENCY POLICY On April 7, 1991, the City Council adopted ordinances, which included the adoption of the Redevelopment Plan for Temecula. This action established the Temecula Redevelopment Agency (RDA), which assumed responsibility for the Plan effective July 1, 1991. The RDA is responsible for enhancing the existing character and economic foundation of the project area by removing blight and promoting economic revitalization. It is also designed to provide quality- housing opportunities for low to moderate-income citizens. The RDA is funded primarily by property tax increment revenue. The total gross tax increment revenue for fiscal year 2009-10 is projected to be $21,317,000. This amount includes funds to be used for affordable housing purposes, pass-throughs to other local governmental entities, administrative costs, debt service, and redevelopment projects. THE E-M, ,U A C IT~J~ l/ ~ , F T INC. 1989 )LD TRADITIONS, NEW OPPORTUNITIES HONORABLE MAYOR AND MEMBERS OF THE Crry COUNCIL JUNE 9, 2009 PAGE 9 CAPITAL IMPROVEMENT PROGRAM POLICY The City's five-year Capital Improvement Program (CIP) is presented to the City Council under separate cover. This program provides a multi-year plan for capital improvements that is updated annually to ensure compliance with the program. The impact of capital projects on maintenance and operating costs were taken into consideration in the development of the operating budget. Circulation, infrastructure, parks, redevelopment, and other various projects are identified in the CIP budget with estimated five-year project costs totaling $393,629,088. The CIP reflects an aggressive $69,277,456 in traffickirculation project costs, which is included in the $142,561,323 total project costs to be incurred in 2009-10 fiscal year. CASH MANAGEMENTIINVESTMENT POLICY In accordance with California Government Code, Sections 53601 through 53659, the City of Temecula annually adopts an investment policy identifying the rules and procedures that apply to investment instruments that may be used in investing idle cash. Temecula's investment policy is reviewed and updated annually and adopted by the City Council in July each year. The policy follows the objectives of maintaining safety, liquidity, and yield (in that order of priority). It is important to note that the City does not invest in high-risk investments, such as derivatives and reverse purchase agreements. All investments are made in compliance with the California Government Code and the City of Temecula Investment Policy. DEBT POLICY The City of Temecula is in the process of developing a comprehensive debt policy. On April 24, 2001, the Temecula Public Financing Authority (a joint powers authority between the City of Temecula and the Temecula Redevelopment Agency) adopted goals and policies for land- secured financings. Among the items addressed in the policy are eligible public facilities and services, credit quality requirements, disclosure requirements, equity of special tax formulas and maximum special taxes. The City has not issued any general obligation debt. CONCLUSION The Fiscal Year 2009-10 Operating Budget is balanced, provides for increased services in the areas of public safety, public works, and parks and recreation. The budget was constructed by utilizing a conservative approach in projecting revenues and corresponding expenditures. This conservative approach is necessary as the City must continue to be sensitive to potential changes in the condition of the State and local economy. If there are any legislative actions that create any adverse impacts to the City, or if local conditions change that negatively impact the projected revenue stream, this budget will allow staff to return to the City Council with recommendations to make the appropriate adjustments. I would like to express my appreciation to the City Council for providing the direction and support which are crucial to the ability of the City to achieve its goals. I would also like to recognize the contributions of the City staff for not only creating a successful operating budget, but also for their commitment to providing top quality services to all who live, work and play in Temecula. I would like to give special thanks to: Genie Roberts, Director of Finance; Heidi Schrader, Senior Management Analyst; Rudy Graciano, Revenue Manager; Pascale Brown, Accounting Manager; David Bilby, Senior Debt Analyst; and, Judy McNabb, Administrative Assistant, for their long hours and dedication to the City and this budget process. Sincerely, Shawn D. Nelson City Manager THE E-M, ,U A C IT~J~ l/ ~ , F T INC_ 1989 )i.n TRA oNs, NEw OppomuNmEs PROPOSED ANNUAL OPERATING BUDGET FY 2009-10 FUND SUMMARIES GENERAL FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) Decrease Total Revenues 63,212,233 58,862,869 57,226,946 (1,635,923) -2.8% Expenditures by Dept: City Council 446,238 413,729 427,132 13,403 3.2% Community Support 267,750 182,900 150,400 (32,500) -17.8% City Manager 1,210,048 1,229,141 1,256,994 27,853 2.3% Economic Development 789,435 1,037,846 905,032 (132,814) -12.8% City Clerk 978,076 1,133,715 1,030,100 (103,615) -9.1% City Attorney 832,930 821,300 821,300 - 0.0% Finance 2,024,217 2,161,004 2,032,054 (128,940) -6.0% Human Resources 624,809 594,746 556,054 (38,682) -6.5% Planning 3,766,684 3,048,360 2,169,840 (878,520) -28.8% Building & Safety 2,516,684 2,875,522 2,437,445 (438,077) -15.2% Land Development 1,918,103 1,625,715 1,464,093 (161,622) -9.9% Public Works 6,656,090 6,415,146 5,567,456 (847,690) -13.2% CIP Admin 2,540,321 2,877,441 2,469,035 (408,406) -14.2% FEMA - Storm Damage 50,540 - - - 0.0% Police 18,695,646 20,741,930 21,050,881 308,951 1.5% Fire 4,253,870 3,956,221 4,479,473 523,253 13.2% Animal Control 169,037 175,000 171,000 (4,000) -2.3% Non-Departmental: REST Contribution 7,492,086 6,977,940 6,019,309 (958,631) -13.7% Retiree Medical Contribution - 227,158 350,000 122,842 54.1% Sales Tax Sharing - Redhawk 570,550 564,291 - (564,291) -100.0% Property Tax Admin 170,399 219,000 225,570 6,570 3.0% CFD88-12Tax 1,544,971 1,528,492 1,501,360 (27,132) -1.8% Total Expenditures 57,518,485 58,806,595 55,084,548 (3,722,046) -6.3% Excess of Revenues Over (Under) Expenditures 5,693,748 56,274 2,142,398 2,086,123 Operating Transfers Out: Debt Service - Civic Center COPS - (1,111,916) (1,540,387) (428,471) Total Revenues over Civic Center COPS 5,693,748 (1,055,642) 602,011 1,657,652 Transfer to Capital Improvement Fund (1,330,713) (13,999,881) (13,926,324) 73,557 Total Revenues over CIP Transfer 4,363,035 (15,055,523) (13,324,313) 1,731,209 Excess of Revenues Over (Under) Expenditures and Operating Transfers Out 4,363,035 (15,055,523) (13,324,313) 1,731,209 GENERAL FUND-continued SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) Decrease Fund Balance, Beg. of Year 43,932,334 44,723,340 43,667,698 (1,055,642) -2.4% Revenues 63,212,233 58,862,869 57,226,946 (1,635,923) -2.8% Expenditures (57,518,485) (58,806,595) (55,084,548) 3,722,046 -6.3% Operating Transfers Out: Debt Service (1,111,916) (1,540,387) (428,471) 38.5% Capital Improvement Fund (1,330,713) (13,999,881) (13,926,324) 73,557 -0.5% Retiree Benefits (3,572,029) - - - 0.0% Estimated Budget Savings(FY08109) 13,999,881 (13,999,881) -100.0% Fund Balance, End of Year 44,723,340 43,667,698 30,343,385 (13,324,313) -30.5% Detail of Fund Balance Reserved for long-term advance to RDA 870 ,176 668, 187 668 ,187' - 0.0% Reserved for deposits and prepaid items 17 ,843 107, 959 107 ,959 - 0.0% Reserved for inventory 3 ,088 3, 586 3 ,586 - 0.0% Reserved for encumbrances 1,130 ,579 - - 0.0% Unreserved: Designated for continuing appropriation 200 ,543 200, 543 200 ,543 0.0% Designated for economic uncertainty (20% of Appropriations) 12,573 ,569 11,761, 319 11,016 ,910 (744,409) -6.3% Secondary designated fund balance reserve (Civic Center Savings) 9,700, 000 9,700 ,000 - 0.0% Designated for comprehensive ' annual leave 1,381 ,327 1,465, 426 962 ,864 (502,562) -34.3% Designated for open space/Dutch Villages 150 ,000 150, 000 150 ,000 - 0.0% Designated for Liberty Quarry EIR 266 ,908 266, 908 266 ,908 - 0.0% Designated for future CIP 23,699 ,881 13,999, 881 - (13,999,881) -100.0% Undesignated 4,429 ,426 5,343, 889 7,266 ,427 1,922,539 36.0% 44,723 ,340 43,667,698 30,343 ,385 (13,324,313) -30.5% 15 GAS TAX FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 1,753,967 1,612,596 1,618,207 5,611 0.3%u Total Expenditures 0.0% Excess of Revenues Over (Under) Expenditures 1,753,967 1,612,596 1,618,207 5,611 0.3% Operating Transfers Out (1,945,467) (1,613,036) (1,618,207) (5,171) 0.3%u Excess of Revenues Over (Under) Expenditures and Operating Transfers Out (191,500) (440) 440 Fund Balance, Beg. of Year 191,940 440 Fund Balance, End of Year 440 STATE TRANSPORTATION FUND 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 2,374,070 960,707 (1,413,363) -59.5% Total Expenditures 1,455,935 (1,455,935) -100.0% Excess of Revenues Over (Under) Expenditures 918,135 960,707 42,572 4.6% Operating Transfers Out: To General Fund (6,821) (918,135) (960,707) (42,572) 4.6% Excess of Revenues Over (Under) Expenditures and O perating Transfers Out (6.821) Fund Balances, Beg . of Year 6,821 Fund Balances, End of Year * An additional $515,000 in revenue and $1,455, 035 in expenditures have been programmed in the CIP budget for State Transportation Funded (Pr op 113) Projects 16 CDBG FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Pro posed Annual Oper ating Budget - FY 2009-1 0 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 308,169 2,493,839 2,077,309 (416,530) -16.7% Total Expenditures 56,456 59,267 56,180 (3,087) -5.2% Excess of Revenues Over (Under) Expenditures 251,713 2,434,572 2,021,129 (413,443) -17.0% Operating Transfers Out: CIP Fund (251,713) (2,434,572) (2,021,129) 413,443 -17.0% Excess of Revenues Over (Under) Expenditures and O perating Transfers Out - 0.0:5 Fund Balances, Beg . of Year Fund Balances, End of Year LAW ENFORCEMENT FUND 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 190,850 167,132 100,000 (67,132) -40.2% Total Expenditures - - - 0.0% Excess of Revenues Over (Under) Expenditures 190,850 167,132 100,000 (67,132) -40.2% Operating Transfers Out: To General Fund (190,409) (167,573) (100,000) 67,573 -40.3% Excess of Revenues Over (Under) Expenditures and O perating Transfers Out 441 (441) 441 -100.0% Fund Balances, Beg . of Year - 441 Fund Balances, End of Year 441 17 COP DEBT SERVICE FUND SUMMARY OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Proposed Annual Operating Budget - FY 2009-10 Total Revenues Total Expenditures Excess of Revenues Over (Under) Expenditures Operating Transfers In: General Fund Operating Transfers Out: CIP Fund 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) 2,043,009 12,000 12,000 - 0.0% 1,203,000 1,115,341 1,578,773 463,432 41.6% 840,009 (1,103,341) (1,566,773) (463,432) 42.0% 1,111,916 1,540,387 428,471 38.5% (30,660) (30,660) 0.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out 840,009 8,575 (57 Fund Balances, Beg. of Year - 840,009 848 Fund Balances, End of Year 840,009 848,584 791 * Additional FY08-09 appropriation of $425 being requested June 10, 2009 to budget for actual trustee fee expenditure ,046) ,584 ,538 (65,621) -765.3% INTERNAL S ERVICES FUND 2007-08 2008-09 2009-10 Proposed % Audited Revised Preliminary Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues by Fund: Insurance 714,352 389,300 655, 640 266, 340 68.4% Vehicles 354,914 374,342 126, 395 (247, 947) -66.2% Informaticn Systems 2,353,302 2,216,270 2,114, 839 (101, 431) -4.6% Support Services 369,393 382,061 428, 217 46, 156 12.1% Facilities 627,760 801,500 916, 215 114, 715 14.3% Total Revenues 4,419,721 4,163,473 4,241, 306 77, 833 1.9% Total Expenditures by Fund: Insurance 711,431 685,718 655, 794 (29, 924) -4.4% Vehicles 314,021 337,130 296, 708 (40, 422) -12.0% Information Systems 2,391,340 2,460,476 2,301, 491 (158, 985) -6.5% Support Services 347,290 353,361 394, 688 41, 327 11.7% Facilities 633,049 767,319 883, 723 116, 404 15.2% Total Expenditures 4,397,131 4,604,004 4,532, 404 (71, 600) -1.6% Excess of Revenues Over (Under) Expenditures 22,590 (440,531) (291, 098) 149, 433 -33.9% Operating Transfers In (Out): General Fund (Vehicles) - - - - Excess of Revenues and Operating Transfers Over (Under) Expenditu res 22,590 (440,531) (291, 098) 149, 433 Retained Earnings, Beg. of Year 4,902,918 4,925,508 4,484, 977 Retained Earnings, End of Year 4,925,508 4,484,977 4,193, 879 18 THE E-M, ,U A C IT~J~ l/ ~ , F T INC_ 1989 )i.n TRA oNs, NEw OppomuNmEs PROPOSED ANNUAL OPERATING BUDGET FY 2009-10 GENERAL FUND GENERAL FUND REVENUES SOURCE Proposed Annual Operating Budget - FY 2009-10 Actual Actual Budgeted Preliminary FY2006-07 FY2007-08 FY2008-09 FY2009-10 Taxes an d Fran chises Property Tax $ 6,560,913 $ 6,654,714 $ 6,158,000 $ 5,127,809 Franchise Fees 3,033,014 3,415,217 3,218,000 3,441,333 Sales and Use Tax 30,124,026 27,415,799 23,955,114 23,956,600 Property Transfer Tax 770,685 512,513 488,000 497,906 Tran sient Occupan cy Tax 2,284,168 2,417,726 2,100,000 2,336,801 Licenses, Permits, and Service Charges Business Licenses 344,182 333,896 318,500 319,000 Land Development 1,821,822 1,020,532 654,000 406,301 Public Works 39,837 82,383 54,610 11,585 Building 2,581,603 1,611,214 1,331,639 1,575,803 Planning 794,855 700,572 628,000 651,877 Fire 929,346 784,575 659,994 453,262 Fines and Forfeitures 1,455,279 1,227,217 1,154,950 1,195,555 Use of Money Investment Interest 3,480,495 2,757,746 1,690,000 1,353,144 Intergovernmental Revenues Motor Vehicle In Lieu -Triple Flip 5,954,671 6,714,601 6,782,155 6,343,349 Motor Vehicle In Lieu - State of Californ ia 1,521,730 928,757 696,000 540,874 Grants 81,852 180,504 208,727 11,620 Prop 1B - 750,000 825,217 - ERAFBooking Fee Reimbursement 136,786 - - - Reimbursement from Capital Improvement Program 1,803,818 1,839,878 2,877,441 2,469,035 Redevelopment Agency 225,000 110,000 110,000 110,000 Tribal Gaming Mitigation Fund 384,420 983,597 954,050 2,000,000 Other 308,983 344,992 419,500 325,000 Operating Transfers In 2,811,193 2,218,551 3,373,744 3,933,751 Miscellaneous 300,008 207,249 205,228 166,341 Total $ 67,748,686 $ 63,212,233 $ 58,862,869 $ 57,226,946 20 GENERAL FUND REVENUES SOURCE-continued Proposed Annual Operating Budget - FY 2009-10 REIMBURSEMENT 9% IIM I KKUUV KKIV M 12% OPERATING TRANSFERSIN 7% TRANSIENT OCCUPANCY TAX 4% PROPERTY TAX 10% FINES AND FORFEITURES 2% OTHER 0% FOUR-YEAR COMPARISON $70,000,000 $60,000,000 $50,000,000 ZO $40,000,000 $30,000,000 $20,000,000 $10,000,000 $0 FRANCHISE;, FEES 6% LICENSES AND PERMITS 6% I NVESTIVI ENT I NTEREST 2% 21 SALES AND USE TAX 42% Victual Actual Estimated Projected 2006-07 2007-08 2008-09 2009-10 GENERAL FUND EXPENDITURE SUMMARY BY CATEGORY Proposed Annual Operating Budget - FY 2009-10 Operations Capital Department Personnel & Maintenance Outlay Total City Council City Council $ 126,542 $ 300,590 427,132 Community Support - 150,400 - 150,400 City Manager: City Manager 999,369 257,625 1,256,994 Economic Development 377,872 527,160 905,032 Human Resources 386,564 169,500 556,064 City Attorney 821,300 821,300 City Clerk 746,600 283,500 1,030,100 Finance 1,585,814 446,250 - 2,032,064 Planning 1,488,940 680,900 - 2,169,840 Building & Safety 1,838,910 598,535 - 2,437,445 Land Development 1,212,253 251,840 1,464,093 Public Works: Public Works 2,272,780 3,294,676 - 5,567,456 CIP Administration 2,169,935 299,100 - 2,469,035 Police 146,678 20,879,203 25,000 21,050,881 Fire 237,561 4,241,912 - 4,479,473 Animal Control 171,000 171,000 Non-Departmental 8,096,239 8,096,239 Total $ 13,589,818 $ 41,469,730 $ 25,000 55,084,548 Operating Transfers Out: Debt Service - Civic Center COPs Transfer to CIP Total 1,540,387 13,926,324 $ 70,551,259 22 GENERAL FUND EXPENDITURE SUMMARY BY CATEGORY-continued Proposed Annual Operating Budget - FY 2009-10 FISCAL YEAR 2009-10 PROPOSED EXPENDITURES: $55,084,548 City Manager $2,718,090 City Council $577,532 Non- Departmental $8,096,239 Animal Control $171,000 FI« $4,479,473 Police $21,050,881 Public Works $8,036,491 23 Finance Community City Attorney City Clerk $821,300 $2,032,064 Development $1,030,100 $6,071,378 PERSONNEL ALLOCATION BY DEPARTMENT Proposed Annual Operating Budget - FY 2009-'10 A uthorized Authorized 2008-09 Changes 2009-10 GENERAL FUND CITY COUNCIL Coun c it M emb ers 5.00 0.00 5.00 CITYMANAGER/HUMAN RFSOURCES/FCON0IVIIC DEVELOPAJENT Administrative Assistant 1.00 0.00 1.00 Assistant City Manager 1.00 0.00 1.00 Associate Planner 1.00 (1.00) 0.00 City Man ag er 1.00 0.00 1.00 Deputy City Manager 1.00 0.00 1.00 Economic Development Analyst I 0.00 1.00 1.00 Economic Development Analyst II 0.00 1.00 1.00 Executive Assistant 1.00 0.00 1.00 Human Resources Analyst 1.00 0.00 1.00 Management Analyst 1.00 (1.00) 0.00 Office Specialist 1.00 0.00 1.00 SeniorHuman Resources Analyst 1.00 0.00 1.00 Sen ior M an ag ement Analyst 1.00 0.00 1.00 Total 11.00 0.00 11.00 CITY CLERK Administrative Assistant 1.00 0.00 1.00 City Clerk/Director of Support Services 1.00 0.00 1.00 Deputy Director of Support Services 1.00 0.00 1.00 Minute Clerk 1.00 (1.00) 0.00 Office Assistant 1.00 0.00 1.00 Office Specialist 2.00 0.00 2.00 Records Manager 1.00 0.00 1.00 Total 8.00 (1.00) 7.00 Accountant 1.00 0.00 1.00 Accounting Assistant 1.00 0.00 1.00 Accounting Manager 1.00 0.00 1.00 Accounting Specialist 4.00 0.00 4.00 Administrative Assistant 0.75 0.00 0.75 Assistant Finance Director 1.00 0.00 1.00 Business License Specialist/Cashier 2.00 0.00 2.00 Director of Fin an ce 1.00 0.00 1.00 Fiscal Services Manager 0.75 0.00 0.75 Purchasing Coordinator II 1.00 0.00 1.00 Revenue Manager 1.00 0.00 1.00 Senior Debt Analyst 1.00 0.00 1.00 Sen ior M an ag ement Analyst 0.00 0.50 0.50 Total 15.50 0.50 16.00 24 PERSONNEL ALLOCATION BY DEPARTMENT -continued Proposed Annual Operating Budget - FY 2009-10 COMMUNITYDEVELOPMENT - PLANNING Administrative Assistant 1.00 (0.20) 0.80 Assistant City Manager 0.40 0.00 0.40 Assistant Planner 1.00 1.50 2.50 Associate Planner 5.00 (2.25) 2.75 Community Development Coordinator 0.50 (0.50) 0.00 Community Development Technician 4.00 (1.00) 3.00 Deputy Planning Director 0.75 (0.75) 0.00 Development Processing Coordinator 1.00 (0.50) 0.50 Director of Planning 1.00 (1.00) 0.00 Director of Planning/Redevelopment 0.00 0.50 0.50 Junior Planner 1.00 (1.00) 0.00 Office Assistant 1.00 0.00 1.00 Principal Planner 1.00 0.00 1.00 Senior Office Specialist 1.00 0.50 1.50 Senior Planner 1.00 (0.25) 0.75 Total 19.65 (4.95) 14.70 COMMUNITY DEVELOPMENT - BUILDING & SAFETY Administrative Assistant 1.00 0.00 1.00 Assistant City Manager 0.40 0.00 0.40 Building Inspector II 7.00 0.00 7.00 Building Inspector III 1.00 0.00 1.00 Building Official 0.00 1.00 1.00 Code Enforcement OfficerI 2.00 0.00 2.00 Code Enforcement Officer II 2.00 0.00 2.00 Community Development Coordinator 0.50 (0.50) 0.00 Deputy Director ofBuilding & Safety 1.00 (1.00) 0.00 Development Processing Coordinator 0.00 0.50 0.50 Director ofBuilding and Safety 1.00 (1.00) 0.00 Office Assistant 2.00 (1.00) 1.00 Office Specialist 1.00 0.00 1.00 Park Ranger 0.00 2.00 2.00 Plan Check Coordinator 1.00 0.00 1.00 Senior Office Specialist 2.00 (1.00) 1.00 Total 21.90 (1.00) 20.90 COMMUNITYDEVELOPAUNT - LAND DEVELOPAUNT Administrative Assistant 0.25 0.05 0.30 Assistant Engineer 2.50 (0.50) 2.00 Associate Engineer 1.50 0.50 2.00 City Engineer 0.00 0.50 0.50 Community Development Tech 0.00 1.00 1.00 Deputy Director ofPublic Works 0.50 (0.50) 0.00 Director ofPublic Works/City Engineer 0.30 (0.30) 0.00 Engineering Tech 1.00 (1.00) 0.00 Junior Engineer 1.00 0.00 1.00 Man agement Analyst 0.00 0.10 0.10 Office Assistant 0.83 0.67 1.50 Office Specialist 1.00 (0.20) 0.80 Public Works Director 0.00 0.10 0.10 Public W orks Inspector 1.25 0.75 2.00 Senior Engineer 1.00 0.00 1.00 Senior Public Works Inspector 1.50 (1.00) 0.50 Special Projects Engineer 1.00 0.00 1.00 Total 13.63 0.17 13.50 PERSONNEL ALLOCATION BY DEPARTMENT -continued Proposed Annual Operating Budget - FY 2009-10 PUBLIC WORKS Administrative Assistant 0.50 0.00 0.50 Assistant Signal Technician 1.00 0.00 1.00 Assistant Engineer 1.00 0.00 1.00 Associate Engineer 2.00 0.00 2.00 City Engineer 0.00 0.40 0.40 Deputy Director ofPublic Works 0.50 (0.50) 0.00 DirectorofPublic Works/City Engineer 0.40 (0.40) 0.00 Lan dscape Inspector 0.25 (0.25) 0.00 Lead Maintenan ce W orker 5.00 (1.00) 4.00 Maintenance Superintendent 1.00 0.00 1.00 Maintenance Supervisor 2.00 (1.00) 1.00 Maintenance Worker 6.00 0.00 6.00 Man agement Analyst 0.50 (0.10) 0.40 Office Assistant 1.54 (1.44) 0.40 Office Specialist 0.00 1.00 1.00 Principal Engineer 1.00 0.00 1.00 Public Works Director 0.00 0.60 0.60 Senior Office Specialist 1.00 0.00 1.00 Senior Public Works Inspector 0.50 0.00 0.50 Senior Signal Technician 1.00 0.00 1.00 Total 25.49 (2.69) 22.50 PUBLIC WORKS - CIP ADM UVM TRATION Administrative Assistant 0.25 (0.05) 0.20 Assessment District Specialist 1.00 (1.00) 0.00 Assistant Engineer 3.50 0.50 4.00 Associate Engineer 6.50 (0.50) 6.00 City Engineer 0.00 0.10 0.10 Construction Manager 1.00 0.00 1.00 Deputy Director ofPublic Works 1.00 (1.00) 0.00 DirectorofPublic Works/City Engineer 0.30 (0.30) 0.00 Man agement Analyst 0.50 0.00 0.50 Office Assistant 0.33 (0.23) 0.10 Office Specialist 1.00 0.20 1.20 Principal Engineer 1.00 0.00 1.00 Property Agent 1.00 (1.00) 0.00 Public Works Director 0.00 0.30 0.30 Public W orks Inspector 1.75 (0.75) 1.00 Senior CEP Specialist 0.75 0.25 1.00 Senior Engineer 3.00 0.00 3.00 Senior Public Works Inspector 2.00 0.00 2.00 Total 24.58 (3.45) 21.40 POLICE Management Analyst 1.00 (1.00) 0.00 Senior Management Analyst 0.00 0.50 0.50 Total 1.00 (0.50) 0.50 FIRE Administrative Assistant 1.00 0.00 1.00 Office Specialist 1.00 0.00 1.00 Senior Office Specialist 1.00 0.00 1.00 Total 3.00 0.00 3.00 General Fund Total 149.05 (12.95) 136.10 PERSONNEL ALLOCATION BY DEPARTMENT -continued Proposed Annual Operating Budget - FY 2009-10 COMMUNITY SERVICES PARKS AND RECREATION Administrative Assistant 1.00 0.00 1.00 Aquatics Supervisor 1.00 0.00 1.00 Community Services Superintendent 0.00 0.85 0.85 Cultural Arts Administrator 1.00 0.00 1.00 Custodian 1.00 0.00 1.00 Deputy Director of Community Services 1.00 0.00 1.00 Development Services Administrator 0.85 (0.85) 0.00 Facility Services Manager 0.50 0.00 0.50 Human Services/Teen Manager 1.00 0.00 1.00 Director of Community Services 1.00 0.00 1.00 Lan dscape Inspector 0.65 0.25 0.90 Lead Maintenan ce W orker 3.40 0.00 3.40 Maintenance Superintendent 0.70 0.00 0.70 Maintenance Supervisor 0.70 0.00 0.70 Maintenance Worker 3.00 0.50 3.50 Museum Services Manager 2.00 0.00 2.00 Office Specialist 2.30 0.00 2.30 Park Ranger 2.00 (2.00) 0.00 Parks/Landscape Maintenance Supervisor 0.60 0.00 0.60 Patron Services Coordinator 1.00 0.00 1.00 Recreation Superintendent 1.00 0.00 1.00 Recreation Supervisor 3.00 0.00 3.00 Senior Lan dscape Inspector 0.50 0.00 0.50 Senior Man agement Analyst 0.50 0.00 0.50 Senior Recreation Coordinator 2.00 0.00 2.00 Th a at er M an ag er 1.00 0.00 1.00 Theater Technical Coordinator 1.00 0.00 1.00 Theater Technical Supervisor 1.00 0.00 1.00 Total 34.70 (1.25) 33.45 27 PERSONNEL ALLOCATION BY DEPARTMENT -continued Proposed Annual Operating Budget - FY 2009-10 SERVICE LEVEL. S Senior Man agement Analyst 0.05 0.00 0.05 Total 0.05 0.00 0.05 SERVICE LEVEL C Lan dscape Inspector 0.95 0.00 0.95 Maintenance Superintendent 0.05 0.00 0.05 Maintenance Worker 0.40 (0.40) 0.00 Office Specialist 0.25 0.00 0.25 Parks/Landscape Maintenance Supervisor 0.25 0.00 0.25 Senior Lan dscape Inspector 0.35 0.00 0.35 Senior Management Analyst 0.20 0.00 0.20 Total 2.45 (0.40) 2.05 SERVICE LEVEL D Community Services Superintendent 0.00 0.15 0.15 Development Services Administrator 0.15 (0.15) 0.00 Office Specialist 0.15 0.00 0.15 Senior Man agement Analyst 0.25 0.00 0.25 Total 0.55 0.00 0.55 SERVICE LEVEL L Lan dscape Inspector 0.15 0.00 0.15 Senior Lan dscape Inspector 0.15 0.00 0.15 Lead Maintenan ce W orker 0.10 0.00 0.10 Maintenance Worker 0.10 (0.10) 0.00 Park/Landscape Maintenance Supervisor 0.15 0.00 0.15 Total 0.65 (0.10) 0.55 Community Services Total 38.40 (1.75) 36.65 28 PERSONNEL ALLOCATION BY DEPARTMENT -continued Proposed Annual Operating Budget - FY 2009-10 INTERNAL SERN71CE FUNDS INSURANCE Administrative Assistant 0.25 0.00 0.25 Fiscal Services Manager 0.25 0.00 0.25 Total 0.50 0.00 0.50 Administrative Assistant 1.00 0.00 1.00 Director of Information Systems 1.00 0.00 1.00 Deputy Director Information Systems 0.00 1.00 1.00 GIS Administrator 1.00 0.00 1.00 (IS Analyst 1.00 0.00 1.00 Information Systems Administrator 2.00 (1.00) 1.00 Information Systems Specialist 1.00 0.00 1.00 Senior GIS Programmer 1.00 0.00 1.00 Senior Information Systems Specialist 2.00 0.00 2.00 W ebmas ter 1.00 0.00 1.00 Total 11.00 0.00 11.00 Central Services Coordinator 0.00 1.00 1.00 Central Services Supervisor 1.00 0.00 1.00 Office Assistant 1.00 0.00 1.00 Total 2.00 1.00 3.00 FACILITIES Custodian 2.00 0.00 2.00 Facility Services Manager 0.50 0.00 0.50 Lead Maintenance Worker 0.50 0.00 0.50 Maintenance Superintendent 0.25 0.00 0.25 Maintenance Supervisor 0.30 0.00 0.30 Maintenance Worker 0.50 0.00 0.50 Office Specialist 0.30 0.00 0.30 Total 4.35 0.00 4.35 Internal Sertiice Funds Total 17.85 1.00 18.85 29 PERSONNEL ALLOCATION BY DEPARTMENT -continued Proposed Annual Operating Budget - FY 2009-10 REDEVELOPMENT AGENCY Administrative Assistant Assistant City Manager Assistant Planner Associate Planner Director of Hous ing/Redevelopment Director of Planning/Redevelopment Senior Office Specialist Senior Planner Man agement Analyst Total REDEVELOPMENT Administrative Assistant Assistant City Manager Deputy Planning Director Director of Hous ing/Redevelopment Director of Planning/Redevelopment Man agement Analyst Senior Office Specialist Total Redevelopment Agency Total TOTAL AUTHORIZED POSITIONS 1.00 0.10 1.10 0.20 (0.10) 0.10 0.00 0.50 0.50 0.00 0.25 0.25 1.00 (1.00) 0.00 0.00 0.25 0.25 0.00 0.25 0.25 1.00 0.25 1.25 0.00 0.25 0.25 3.20 0.75 3.95 0.00 0.10 0.10 0.00 0.10 0.10 0.25 (0.25) 0.00 0.00 0.00 0.00 0.00 0.25 0.25 1.00 (0.25) 0.75 0.00 0.25 0.25 1.25 0.20 1.45 4.45 0.95 5.40 209.75 (12.75) 197.00 30 CITY ORGANIZATIONAL CHART Proposed Annual Operating Budget - FY 2009-10 CITIZENS OF TEMECULA MARYANN EDWARDS JEFF COMERCHERO Mayor Mayor Pro Tempore RONALD ROBERTS CHUCK WASHINGTON 11 11 MIKE NAGGAR Council Member Council Member Council Member DEPARTMENT: CITY COUNCIL THE J,+ _E C-.U LA CITY/ ~ F Tj-- Inc. 1989 7' ~~()LU _Tf:m)ii'IUNS, Nrw 01'I'URiUNII`11:5" DEPARTMENT: CITY COUNCIL Program: City Comx ft Funding Source: Genera I Fund Actual Actual Budgeted Preliminary ftendlture Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change % Change Pers onnel $ 122,950 $ 124,939 $ 124,210 $ 126,542 $ 2,332 1.9110 Operations &Maintenance 280,397 321,300 289,519 300,590 11,071 3.8% Capital Outlay 12,653 - - - - $ 416,000 $ 446,239 $ 413,729 $ 427,132 $ 13,403 3.21/o Program: Commrroal3,Sgjoj1 Funding Source: Generaffund Actual Actual Budgeted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Pers onnel Operations &Maintenance $ 338,166 $ 267,750 $ 182,900 $ 150,400 $ (32,500) -17.80/0 Capital Outlay - - - - $ 338,166 $ 267,750 $ 182,900 $ 150,400 $ (32,500) -17.50/0 Personnel Allocation CITY COUNCIL Coun c it M emb ers Authorized Authorized 2008-09 Changes 2009-10 5.00 0.00 5.00 33 DEPARTMENT: CITY COUNCIL - - - PROGRAM: CITY COUNCIL MISSION: The City Council is elected by the citizens of Temecula to set overall policies, legislative and otherwise, to give direction to the City Manager to ensure his effective and efficient operation of the City, and to identify the types and levels of programs and services to be provided to its residents. 2008-2009 ACCOMPLISHMENTS: ■ Adopted the revised Noise Ordinance ■ Established city/county schools partnership ■ Construction completed on parking structure at Promenade Mall ■ Increased General Fund Reserves to $23 million ■ Established Business Recognition Program ■ Completed Bike Trails Master Plan ■ Began implementation of Youth Master Plan ideas ■ Cal State San Marcos opened in Temecula and classes started ■ Temecula Higher Education Foundation established ■ Animal Shelter Joint Powers Authority issued bonds for a new animal shelter ■ Groundbreaking of Parking Garage in Old Town ■ Liquid Natural Gas and Compressed Natural Gas Station construction completed ■ Instituted the Mayor's Youth Employment Program GOAL 1: PROVIDE A SAFE, SECURE, CLEAN, HEALTHY, AND ORDERLY COMMUNITY BY BALANCING THE UTILIZATION OF OPEN SPACE, PARKS, TRAIL FACILITIES, QUALITY JOBS, PUBLIC TRANSPORTATION, AND ADEQUATE INFRASTRUCTURE OBJECTIVES: ➢ Encourage recreational and educational programs for all age groups Preserve natural resources while stimulating technology and promoting commerce Adopt City Ordinances using sound fiscal policy Enhance and revitalize historic areas Adopt policies and procedures using legislative action consistent with City goals Encourage local job creation through retention and attraction efforts DEPARTMENT: CITY COUNCIL - - - - PROGRAM: CITY COUNCIL GOAL 2: TO WORK COLLABORATIVELY WITH THE CITY MANAGER TO EN SURE THAT ALL CITY DEPARTMENTS OPERATE AS SMOOTHLY AN D EFFECTIVELY AS POSSIBLE OBJECTIVES: ➢ Provide clear policy direction to City staff in programs and services offered by the City ➢ Entrust City Manager to provide appropriate staff development and training for the betterment of City operation ➢ Support the City Manager to continue to identify and implement efficiencies within the Community Development process GOAL 3: EN HANCE COMMUNICATION TO ENSURE THAT CITIZENS ARE WELL INFORMED ON COMMUNITY ISSUES OBJECTIVES: ➢ Organize Town Hall meetings in an effort to address public issues ➢ Maintain regular updates and accessible information on City website ➢ Distribute City newsletters to update the community on capital projects, recreational events, and other community items of interest ➢ Use City Council meeting intermissions to disseminate community information ➢ Introduce content and coordinate educational government channels through local cable providers GOAL 4: IMPROVE THE CITY'S INFLUENCE IN INTERGOVERNMENTAL RELATIONS AND INTRAGOVERNMENTAL RELATIONS OBJECTIVES: ➢ Lobby State legislators to ensure they support positions that further the City's interest Lobby Federal legislators to obtain funds for the City's transportation needs, as well as other City priorities Continue City Council member attendance and participation on local, regional, statewide, and national boards and commissions Continue joint meetings with the Temecula Valley Unified School District Board so that the two governing entities are working towards common goals Work closely with City of Temecula Commissions through joint meetings and Commissioner participation during Council meetings Continue to support the Temecula Sister City Association to enhance foreign relations with Temecula's Sister Cities Maintain cooperative working relationships with the Pechanga Tribe DEPARTMENT: CITY COUNCIL - - - PROGRAM: CITY COUNCIL GOAL 5: EFFECTIVELY IMPLEMENT AND ADMINISTER THE GROWTH MANAGEMENT PLAN OBJECTIVES: ➢ Continue joint meetings with the City of Murrieta, particularly in the areas of traffic circulation and economic development ➢ Meet regularly with Temecula Valley Unified School District on issues of mutual concern and work to develop consensus on solutions Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Percent of citizen concerns responded to within three 97% 98% 97% 97% business days of receipt Number of citizen concern 200 433 200 200 correspondences addressed Number of outside organization 500 469 500 500 meetings 36 DEPARTMENT: CITY COUNCIL - - - PROGRAM: COMMUNITY SUPPORT MISSION: The Community Support Program is responsible for funding various special programs within the City, such as the Community Services Funding Program, Sister Cities Program, and other non-profit organizations. It also funds the Temecula Valley Arts Council and the Temecula Valley Playhouse providing cultural events to the community. 2008-2009 ACCOMPLISHMENTS: ■ Sponsored Susan G. Komen Race for the Cure ■ Continued support for various community service agencies ■ Supported Rape Crisis Center ■ Supported S.A. F. E. Program ■ Assisted with the student exchanges to and from both Sister Cities, Nakayama, Japan, and Leidschendam-Voorburg, Netherlands ■ Continued support of annual Children's Matsuri Japanese Festival GOAL 1: FUND LOCAL NON-PROFIT ORGANIZATIONS WHICH PROVIDE THE CITIZENS OF TEMECULA CULTURAL EVENTS, NEEDED SERVICES, OR EDUCATIONAL SUPPORT FOR THE COMMUNITY PERFORMANCE MEASURES: Number of organizations funded Total funding for organizations/community Number of students funded for exchange trips to Sister Cities Projected FY 2007-OS Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 40 40 40 40 $281,400 $267,750 $246,000 $246,000 17 23 17 15 37 CITY MANAGER Shawn D. Nelson ASSISTANT CITY MANAGERS Aaron Adams Bob Johnson GENERAL EMERGENCY AINISTRATION MANAGEMENT DEPUTY CITY MANAGER Grant Yates ECONOMIC DEVELOPMENT Public Information Preparedness Business Attraction Intergovernmental I Coordination I Business Retention I Public Relations Training [ . Marketing I ..........I.......... Animal Control Emergency Operations • Labor Development Center Old Town Promotions HUMAN RESOURCES 3g DEPARTMENT: CITY MANAGER THE TEM-EC U A F IT~J ~ l/ , INC- 1989 1 K Ni), noNS, Ww Ui,i uRi Lim i'it-s" DEPARTMENT: CITY MANAGER Program: CftyM roger Funding Source: Generaffund Actual Actual Budgeted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 867,654 $ 908,328 $ 967,039 $ 999,369 $ 32,330 3,31/o Operations &Maintenance 306,485 301,720 262,102 257,625 (4,477) -1,7% Capital Outlay - - - - $ 1,174,139 $ 1,210,048 $ 1,229,141 $ 1,256,994 $ 27,853 2,31/o Program: Eeow=m DevelojmrW Funding Source: Generaffund Actual Actual Budgeted Preliminary % Ekpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 263,726 $ 225,141 $ 367,347 $ 377,872 $ 10,525 2,91/o Operations &Maintenance 598,828 564,295 670,499 527,160 (143,339) -21,4% Capital Outlay - - - - $ 862,554 $ 789,436 $ 1,037,846 $ 905,032 $ (132,814) -12,5% Program: Hamm Resowres Funding Source: Generaffund Actual Actual Budgeted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 366,645 $ 397,195 $ 413,041 $ 386,564 $ (26,477) -6,4% Operations &Maintenance 261,315 227,614 181,705 169,500 (12,205) -6,7% Capital Outlay $ 627,960 $ 624,809 $ 594,746 $ 556,064 $ (38,682) -6,5% 39 THE J,+ _E C-.U LA CITY/ ~ F Tj-- Inc. 1989 7' ~~()LU _Tf:m)ii'IUNS, Nrw Uf'I'URiUNIi`11:5" DEPARTMENT: CITY MANAGER Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 CITY MANAGER City Manager 1.00 0.00 1.00 Deputy City Manager 0.50 0.00 0.50 Senior Man agement Analyst 1.00 0.00 1.00 Executive Assistant 1.00 0.00 1.00 Administrative Assistant 1.00 0.00 1.00 Total 4.50 0.00 4.50 Authorized Authorized ECONOMIC DEVELOPMENT 2008-09 Changes 2009-10 Assistant City Manager 1.00 0.00 1.00 Associate Planner 1.00 (1.00) 0.00 Man agement Analyst 1.00 (1.00) 0.00 Economic Development Analyst I 0.00 1.00 1.00 Economic Development Analyst II 0.00 1.00 1.00 Total 3.00 0.00 3.00 Authorized Authorized HUMAN RESOURCES 2008-09 Changes 2009-10 Deputy City Manager 0.50 0.00 0.50 SeniorHuman Resources Analyst 1.00 0.00 1.00 Human Resources Analyst 1.00 0.00 1.00 Office Specialist 1.00 0.00 1.00 Total 3.50 0.00 3.50 Department Total 11.00 0.00 11.00 40 DEPARTMENT: CITY MANAGER PROGRAM: GENERAL ADMINISTRATION MISSION: The City Manager is appointed by the City Council to serve as the Chief Administrative Officer of the organization. The City Manager's Office coordinates the implementation of policy and programs established by the City Council. The City Manager provides overall direction to the administration of City programs and services; coordinates economic development and marketing activities; inter- governmental relations, lobbying, and public relations efforts; oversees inter-departmental programs for Human Resources, strategic planning, emergency preparedness and animal control. 2008-2009 ACCOMPLISHMENTS: ■ Successfully produced Temecula Outreach Videos, website, and collateral materials ■ Creation, implementation, and sending out of inaugural issue electronic newsletter to better communicate with Temecula residents ■ Produced and sent out inaugural electronic newsletter to Temecula residents and businesses ■ Produced and sent out two newsletters to every Temecula resident and business ■ Worked to support and pass annexation legislation - Senate Bill 301 ■ Increase use of City's Government Education Channel to keep the public better informed ■ Worked with the Promenade Mall to place an LCD monitor at the mall to show the City's Government Education Channel ■ Produced four vignettes for the City's Government Education Channel ■ Cal State San Marcos opened in Temecula and classes started ■ Temecula Higher Education Foundation established ■ Down's Fueling groundbreaking ■ Through Lobbying and Legislative Efforts, obtained $3.349 million for the Murrieta Creek Restoration Project, and $142,500 for the French Valley Airport Study GOAL 1: COORDINATE THE WORK EFFORTS OF ALL CITY DEPARTMENTS TO ACHIEVE CITY COUNCIL AND COMMUNITY GOALS OBJECTIVES: ➢ Conduct weekly staff meetings with all department directors to ensure work efforts are coordinated effectively Conduct a retreat for department directors to establish service level and program goals Encourage and provide resources for continued education and staff development Respond to all citizen complaints within a timely manner 41 DEPARTMENT: CITY MANAGER PROGRAM: GENERAL ADMINISTRATION GOAL 2: COORDINATE AND PROVIDE TIMELY AND ACCURATE INFORMATION TO THE PUBLIC AND MEDIA REGARDING CITY EVENTS AND ACTIVITIES OBJECTIVES: ➢ Prepare timely press releases regarding City events and activities ➢ Conduct monthly press briefings as appropriate for dissemination of public information ➢ Develop and publish the community newsletter Continue to have open communication with media regarding City programs ➢ Coordinate existing uses of media (website, cable, print, workshops) for the benefit of public education GOAL 3: UPHOLD THE CITY'S SUPERIOR LEVEL OF CUSTOMER SERVICE BY PROACTIVELY SUPPORTING EMPLOYEES IN MAINTAINING POSITIVE CITIZEN RELATIONS OBJECTIVES: ➢ Provide training to all employees on the importance of positive customer service and public relations efforts to ensure great customer service is provided continually to all residents Facilitate staff and City Council workshops to obtain public input regarding City projects GOAL 4: REPRESENT THE CITY'S INTERESTS IN INTERGOVERNMENTAL AF FAI RS OBJECTIVES: ➢ Attend monthly Western Riverside Council of Governments Technical Advisory Committee Meetings Track legislative bills and provide support/opposition as requested or required Encourage State and Federal legislatures to use City Hall as community resource Encourage department directors or assigned staff to attend relevant intergovernmental meetings and report on pertinent issues Assign staff to represent the City on the Southwest Legislative Council for the region Assign staff to represent the City on the annual coordination of the Legislative Summit 42 DEPARTMENT: CITY MANAGER - - - - - - PROGRAM: GENERAL ADMINISTRATION Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-11 Number of legislative responses 5 3 5 5 submitted N um ber of com m unity workshops 7 7 5 6 held Number of community newsletters 4 4 2 4 published 43 DEPARTMENT: CITY MANAGER - - - - - PROGRAM: EMERGENCY MANAGEMENT MISSION: In case of emergency, the City Manager is the Disaster Director. The mission of this program is to implement, monitor and coordinate the Standardized Emergency Management System (SEMS) and Emergency Operations Center (EOC). This program also provides overall coordination and training, and monitors the operational readiness within the various sections of the emergency management organizational structure. This program promotes increased preparedness of the City to respond to disasters. 2008-2009 ACCOMPLISHMENTS: ■ Installed backup generator at the Temecula Library to enhance communications during an emergency ■ Additional training, special events, and activities for membership within Temecula Citizens Corps (TCC) ■ Completed second Community Emergency Response Team (CERT) trailer ■ Quarterly Speaker Night Community Workshops to provide Emergency Management information to the community ■ Conducted one Emergency Operations Center (EOC) disaster drill and one Temecula Citizens Corps disaster drill ■ Assisted Boy Scouts and Girl Scouts in earning Disaster Preparedness Badges • Assisted middle schools and high schools with community service hours ■ Applied for grant monies and received $9,500 of Emergency Management Performance Grants for reimbursement, and $11,620 of Homeland Security Grant Program funds for equipment GOAL 1: ENSURE ALL CITY EMPLOYEES ARE ADEQUATELY TRAINED ON HOW TO REACT AND WHAT ROLE TO ASSUME DURING AN EMERGENCY OBJECTIVES: ➢ Provide employees with required National Incident Management System (NIMS) ➢ Continue to work through the emergency management committee for the benefit of citywide preparation ➢ Continue to train employees by simulating actual City disasters and cross train employees in different functions GOAL 2: INFORM/INVOLVE THE COMMUNITY IN THE CITY'S DISASTER PLANS OBJECTIVES: ➢ Continue the citywide Temecula Citizen Corps Training Program ➢ Coordinate with the Temecula Citizen Corps Program to develop a plan to involve homeowners' associations with disaster preparedness plans ➢ Increase City communication during emergencies 44 DEPARTMENT: CITY MANAGER PROGRAM: EMERGENCY MANAGEMENT Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Number of employees trained in NIMS 160 22 50 50 emergency training courses Number of meetings and training drills 30 30 35 35 held Number of CERT trainings/classes 4 3 5 2 Number of active members of TCC 300 325 330 276 45 DEPARTMENT: CITY MANAGER PROGRAM: ECONOMIC DEVELOPMENT MISSION: The Economic Development Program is responsible for maintaining a sound and diverse economic base for business development, workforce development and tourism for the City. The Economic Development partners have been a key component in Temecula's success as they have worked together with City Council and City staff. Through various professional affiliations such as the Temecula Valley Chamber of Commerce, Temecula Valley Convention & Visitors Bureau, Riverside County Economic Development Agency, Economic Development Corporation of Southwest California, Riverside County Workforce Development Agency, and the Inland Empire Film Commission, many partnerships have been formed which have helped to create a strong healthy economy and enhance our exceptional quality of life. 2008-2009 ACCOMPLISHMENTS ■ Abbott Laboratories - completion of two new buildings totaling 300,000 square feet of office, lab, manufacturing space, and parking structure ■ Professional Hospital Supply ("PHS") - 600,000 square foot distribution center and headquarters expansion with an anticipated 20 to 30 percent growth in jobs over the next five years ■ Promenade Mall - March 2009 opening of its 126,000 square foot expansion which includes a new upscale retail outdoor lifestyle center, and ring road improvements and the completion of two parking structures ■ Crown Plaza Hotel - approximately 125,000 square foot, five-story, full service hotel with 168 guest rooms and suites proposed ■ Spring Hill Suites - 142 unit, three-story hotel on approximately three acres under construction ■ California State University San Marcos (CSUSM) - accelerated nursing program underway with enrollment of 49 nursing students and over 500 applications submitted for 80 spots for next nursing cohort program ■ Awarded the Community Engagement Award for the City of Temecula's role in founding CSUSM's first off-campus branch ■ Chapman University, which occupies 3,875 square feet at the Temecula Education Complex, entered into a lease agreement with Mt. San Jacinto College ■ National University opened a unique online information center allowing potential students access to National University's online courses ■ Established a 501c(3) nonprofit Higher Education Foundation ■ Expansion of Old Town Promotions Program ■ Old Town Visitors Intercept Survey ■ Old Town marketing and special events 46 DEPARTMENT: CITY MANAGER PROGRAM: ECONOMIC DEVELOPMENT GOAL 1: DEVELOP A DIVERSE ECONOMIC BASE TO INCLUDE A RANGE OF MANUFACTURING, RETAIL AND SERVICE ACTIVITIES, AND VINTNERS OBJECTIVES: ➢ Attract new business including high tech, semi-conductor, and health technology and manufacturing, biomedical and biotech, tele- communications, electronics, office, vintners, Temecula business suppliers, and research and development space ➢ Promote retail and other support activities that provide a broader selection of high quality goods and services for residents, workers, and tourists, including automobiles, apparel, general merchandise, home furnishings, appliances, and restaurants ➢ Develop and adopt a Quality of Life Master Plan which will include business attraction, business retention, workforce development, tourism, higher education, and aviation components ➢ Establish a Blue Ribbon Committee that will guide the Master Plan process in conjunction with a hired consultant. The Committee will discuss the scope and mission for the master plan. Members of the Committee will include the Economic Development Subcommittee, staff, and business leaders ➢ Acknowledging Temecula businesses and industries via the "Companies in my Background" Recognition Program GOAL 2: DEVELOP AND MAINTAIN AN ECONOMIC BASE THAT PROVIDES A SOUND FISCAL FOUNDATION FOR THE CITY, AS WELL AS QUALITY COMMUNITY FACI LITI ES AND HIGH SERVICE LEVELS OBJECTIVES: ➢ Promote Temecula as a major retail hub along Interstate-15 corridor to help lure high-end retailers and restaurants Monitor existing businesses and remain engaged in monthly business retention and expansion efforts Continue to update the Economic Development section on City of Temecula's website Provide site selection assistance through updated City GIS search capabilities and demographics and personal site tours Update economic demographic data base Create niche marketing materials for targeted business attraction efforts Nurture relationships with local commercial broker industry and provide them with current development and demographic information Incorporate economic development strategies into community events by giving local businesses an opportunity to provide goods and services at city sponsored events, thus, supporting the Temecula Chamber's "Shop Temecula First" campaign 47 DEPARTMENT: CITY MANAGER PROGRAM: ECONOMIC DEVELOPMENT GOAL 3: ESTABLISH A DIVERSE EDUCATION, TRAINING AND JOB PLACEMENT SYSTEM, WHICH WILL DEVELOP AND MAINTAIN A HIGH QUALITY WORK FORCE IN TEMECULA OBJECTIVES: ➢ Work with colleges and universities on developing multiple higher education opportunities ➢ Support and develop activities in higher education and skills training for excellent workforce development with the school district, local colleges, and Riverside County EDA Support job placement through City website, job databases, job fairs, and posting system ➢ Concentrated effort for job creation through business expansions and relocations with marketing partners and business and broker communities ➢ In support of the Temecula Youth Master Plan goals and in partnership with Temecula's Human Services Manger, the Temecula Unified School District, Temecula Higher Education Partners, Temecula Chamber and Workforce Development Center, encourage an increase of apprenticeship, internship and youth employment opportunities. GOAL 4: DEVELOP TEMECULA AS A COMPREHENSIVE, RECOGNIZABLE TOURIST DESTI NATION, WITH A RANGE OF ATTRACTIONS OBJECTIVES: ➢ Increase the number of tourists visiting Temecula and increase attendance at all special events through the Marketing Outreach and Promotional Program ➢ Work cooperatively with subcommittee or working group of Merchantsfremecula Valley Convention & Visitors Bureau to establish annual programming ➢ Promote Temecula as a prime tourist destination in cooperation with the winery industry and the Temecula Valley Convention and Visitors Bureau and special event organizations ➢ Support and utilize the new Temecula Valley Southern California Wine Country brand in City's marketing and promotions ➢ Revitalize and enhance Old Town to expand its role in local tourism and improve its attractiveness, accessibility, and economic vitality through the development of the Children's Museum, Temecula Valley Museum, Community Theater, and special events 48 DEPARTMENT: CITY MANAGER PROGRAM: ECONOMIC DEVELOPMENT Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Number of Alliance and City inquiries 46 500 82 163 100 000 100 000 and web page views" , , , , Number of Alliance and City leads and 450 722 150 500 trade show inquiries"* Number of retention visits 30 19 25 24 Number of commercial broker 3 4 4 5 meetings and events Number of trade shows and expos 15 9 13 5 Number of City and Alliance business 18 16 12 10 resources Number of special events sponsored 7 7 7 8 Filming and photo shoot leads** NIA 2,120 2,790 2,125 Filming and photo projects"* NIA 22 9 9 Film production days"* NIA 49 41 29 Film Industry Trade Shows/FAMs"* NIA 4 4 4 " The Southwest California Economic Al liance organization dissol ved. There wil l be no more reporting beginning fiscal year 2008-2009. Riverside County EDA and EDC replace the Alliance reporting beginning fiscal year 2008-09. "*Inland Empire Film Commission Report for calendar yea r 2008 Inl and Empire 49 DEPARTMENT: CITY MANAGER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ . PROGRAM: HUMAN RESOURCES MISSION: Human Resources is responsible for providing a comprehensive Human Resources Program throughout the City. Responsibilities include the administration of labor relations, recruitment, selection, equal opportunity, classification, salary, employee benefits, workers' compensation, discipline, training development, employee relations, and development and implementation of administrative guidelines and personnel policies. 2008-2009 ACCOMPLISHMENTS: ■ Successfully went "live" with an on-line applicant tracking program in coordination with Information Systems ■ Provided high level of consulting and coaching services to management and general employees ■ Created and implemented the City's Injury and Illness Prevention Program ■ Amended CaIPERS contract to include a two-year additional service credit option ■ Successfully managed the City's Safety Program ■ Successfully managed employment, special projects and benefits ■ Conducted a benefit fair to educate employees ■ Provided customer service, CPRIAED, and other miscellaneous safety training sessions GOAL 1: PROVIDE PROFESSIONAL SUPPORT TO ALL DEPARTMENTS IN THE AREAS OF LABOR RELATIONS, RECRUITMENT, EMPLOYEE BENEFITS, WORKERS' COMPENSATION, EMPLOYEE DISCIPLINE AND LABOR RELATIONS OBJECTIVES: ➢ Meet routinely with employee labor and management team to discuss areas of mutual interest Maintain a six-week recruitment processing timeline Assist and support newly retired employees Administer employee benefit programs to include streamlining the automation of the annual open enrollment, benefit fair, and providing input to benefit providers via a City Benefit Committee made up of representatives from each City department, along with educational topics Performance Management - evaluation, training and support, career paths, cross training, performance guidelines and goal setting, and automated performance management system Serve as internal coaches and consultants to ensure organization is running effectively ➢ Maintain the bulletin boards in all City facilities DEPARTMENT: CITY MANAGER - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ . PROGRAM: HUMAN RESOURCES GOAL 2: PROVIDE PROFESSIONAL TRAINING OPPORTUNITIES FOR EMPLOYEES OBJECTIVES: ➢ Conduct a fully integrated training needs assessment Conduct on-line training of the Injury and Illness Prevention Program Proactively involve employees in training opportunities, both in-house and outside Provide three training days per year for each City Employee Elevate mid-managers participation GOAL 3: PROVIDE PROFESSIONAL GUIDANCE AND SUPPORT IN THE AREA OF EMPLOYEE MORALE FOR CITY EMPLOYEES OBJECTIVES: ➢ Administer and improve upon the Employee Recognition Program Transfer Employee Luncheon responsibilities to Team PACE Promote "You Make the Difference" Program Facilitate and direct Administrative Support group Facilitate and direct Special Assignment Committee and participate in mid-managers group Recognize public safety employees at December quarterly luncheon and Public Traffic and Safety Commission meetings GOAL 4: PROVIDE PROFESSIONAL GUIDANCE AND SUPPORT IN THE AREAS OF WORKERS' COMPENSATION AND SAFETY FOR CITY EMPLOYEES OBJECTIVES: ➢ Conduct monthly employee safety meetings to implement the City's injury and illness prevention program Conduct fire drills and safety inspections Promote injury prevention programs Continuous heightening of "Safety First" awareness by offering safety training Administer Tailgate Safety Program Administer Safe Driving Program DEPARTMENT: CITY MANAGER PROGRAM: HUMAN RESOURCES PERFORMANCE MEASURES: Number of recruitments conducted Percent of recruitments within a six- week timeline Number of applications processed Number of employee safety meetings Number of mid-management meetings Number of training days provided per employee Number of employees receiving recognition awards Number of employee quarterly luncheons Number of administrative support group meetings Percent of evaluations processed within prescribed timeframes Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 50 38 42 25 90% 95% 90% 95% 2,000 1,700 1,800 1,000 11 10 11 11 12 8 12 12 3 3 3 3 55 46 60 52 4 4 4 4 6 6 6 6 90% 90% 90% 90% 52 CITY COUNCIL CITY ATTORNEY Peter M. Thorson CITY MANAGER Shawn D. Nelson DEPARTMENT: CITY ATTORNEY THE J,+ _E C-.U LA CITY/ ~ F Tj--~ Inc. 1989 7' ~~()LU _Tf:m)ii'IUNS, Nrw Uf'I'URiUNIi`11:5" DEPARTMENT: CITY ATTORNEY Program: C'io Aftom,17 Funding Source: GeneralFund Actual Actual Budgeted Preliminary % Fxpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Pen onnel Operations &Maintenance $ 681,011 $ 832,930 $ 821,300 $ 821,300 $ 0.01/o Capital Outlay - - - - Total $ 681,011 $ 832,930 $ 821,300 $ 821,300 $ 0.01/0 MISSION: The City Attorney serves as legal advisor to the City Council, City Manager, and the various City departments, commissions, committees, and boards. The City Attorney prepares and approves for legality the majority of proposed City ordinances, resolutions, contracts, and other legal documents. The City Attorney also represents the City in all litigation. GOAL 1: PROVIDE SOUND LEGAL COUNSEL TO THE CITY COUNCIL, CITY MANAGER, AND CITY STAFF, COMMISSIONS, COMMITTEES AND BOARDS ON ALL MATTERS CONCERNING THE CITY AND ADMINISTRATION OF CITY POLICY OBJECTIVES: ➢ Render legal advice on all City matters to Council and staff in a manner that permits timely and appropriate action Review and advise staff in a timely manner on court decisions and new laws that affect City operations Advise and represent the City on litigation matters in a complete and timely fashion Review all ordinances, resolutions, contracts and agreements in a complete and timely manner 54 CITY CLERK / DIRECTOR OF SUPPORT SERVICES Susan W.Jones DEPUTY DIRECTOR OF SUPPORT SERVICES Michaela Ballreich CITY CLERK I Council Support I Elections I Legislative History I Public Information I Records Management SUPPORT SERVICES Reception Services DEPARTMENT: CITY CLERK THE TEM-EC U A F IT~J ~ l/ , INC- 1989 1 R Ni), noNS, Ww Ui,i uRi Lim i'ii-s" DEPARTMENT: CITY CLERK Program: City Clerk Funding Source: GeneralFund Actual Actual Budgeted Preliminary % Expenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Pers onnel $ 713,285 $ 758,587 $ 804,913 $ 746,600 $ (58,313) -7.2% Operations &Maintenance 299,798 219,488 328,802 283,500 (45,302) -13.8% C`apitalOutlay 1,114 - - - Total $ 1,014,197 $ 978,075 $ 1,133,715 $ 1,030,100 $ (103,615) -9.1% Personnel Allocation City C1erklDirectorof Support Services Deputy Director of Support Services Records Manager Administrative Assistant Minute Clerk Office Assistant Office Specialist Department Total Authorized Authorized 2008-09 Changes 2009-10 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 1.00 (1.00) 0.00 1.00 0.00 1.00 2.00 0.00 2.00 8.00 (1.00) 7.00 56 DEPARTMENT: CITY CLERK PROGRAM: CITY CLERK MISSION: To compile and maintain the official records of the City and to make them readily accessible to all; to conduct fair and impartial municipal elections; to prepare, certify, and/or adhere to public notice requirements with regard to legal documents, ordinances, resolutions, public hearings, etc.; to codify and disseminate the City's Municipal Code; to promote public awareness of the processes of government; to provide meeting, administrative, and legislative support to the Mayor, City Council Members, and its Commissions and Committees. 2008-2009 ACCOMPLISHMENTS: ■ Successfully completed 2008 Election for two open Council Member positions ■ Managed City-wide electronic agenda process ■ Maintained complete agendas, including agenda reports, available via City's website ■ Successfully implemented the Temecula Achievement Patch Program designed to target elementary age students in learning about local government and their community ■ Conducted annual Youth in Government program for the three Temecula High Schools (Chaparral, Temecula Valley, and Great Oak) ■ Electronically scanned all agendas, minutes, resolutions, and ordinances as adopted ■ Provided appropriate support of the timely processing of City documents to the City Council, City staff, and the community ■ Managed a comprehensive City-wide records management program, including implementation of a bar-coding system for off-site records center, and the electronic scanning of permanent documents, including large sized maps ■ Made more City documents available via the internet for public information purposes GOAL 1: PROVIDE APPROPRIATE SUPPORT TO THE CITY COUNCIL, CITY STAFF, AND THE COMMUNITY REGARDING THE TIMELY PROCESSING OF CITY DOCUMENTS OBJECTIVES: ➢ Prepare and distribute agenda packets to the City Council at least 72- hours prior to all meetings Provide timely processing of ordinances and resolutions within one week of adoption Process contracts and agreements within ten days of City Council action Provide more documents via the City's website to provide more public access to City records 57 DEPARTMENT: CITY CLERK PROGRAM: CITY CLERK GOAL 2: CONTINUE THE YOUTH IN GOVERNMENT PROGRAM UTILIZING ALL THREE HIGH SCHOOLS OBJECTIVES: ➢ Work in conjunction with the school district to select 20 senior advanced placement government students to participate in the program Hold a mock election and choose Youth City Council Members Establish a job shadow for City Council Members, department directors and key staff Develop a "mock" City Council Meeting for students to participate as their designated City official GOAL 3: CONTINUE TO ADMINISTER AND ELECTRONICALLY UPDATE A COMPREHENSIVE RECORDS MANAGEMENT PROGRAM OBJECTIVES ➢ Continue the scanning of permanent records such as City Council agendas, minutes, resolutions, ordinances, and agenda packets immediately upon adoption ➢ Provide updated training on the usage of Laserfiche and other electronic tools utilized in the City Clerk's office ➢ Ensure proper implementation of technology to ensure efficient records retrieval and archiving ➢ Continue to provide excellent customer service by handling all records requests within a ten day period ➢ Provide additional records via web-link technology to enhance review of public documents via the internet Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Average time for distribution of City Council agenda packets prior 96 hours 96 hours 96 hours 96 hours to meetings Average processing of ordinances and resolutions from time of 6 days 6 days 6 days 6 days adoption Average processing of contracts 6 days 6 days 6 days 6 days from time of City Council action 58 DIRECTOR OF FINANCE Genie Roberts FINANCE SUPPORT SERVICES BUDGETING FINANCIAL REPORTING REVENUE MANAGEMENT DEBT ADMINISTRATION PROCUREMENT OPERATING ACCOUNTS CASH and DEBT SERVICE PAYABLE INVESTMENTS RISK CAPITAL ACCOUNTS BUSINESS DISCLOSURE MANAGEMENT RECEIVABLE LICENSE REPORTING POLICE and FIRE PAYROLL GRANTS CONTRACT ADMINISTRA' GENERAL LEDGER ANNUAL REPORTS DEPARTMENT: FINANCE THE TEM-EC U A F IT~J ~ l/ , INC- 1989 1 K Ni), not s, Ww Ui,i uRi Lim i'it-s" DEPARTMENT: FINANCE Program: Fimumee Funding Source: GeneralFund Actual Actual Budgeted Preliminary % Fxpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Pen onnel $ 1,502,163 $ 1,603,881 $ 1,625,571 $ 1,585,814 $ (39,757) -2,4% Operations &Maintenance 457,576 420,336 535,433 446,250 (89,183) -16,7% Capital Outlay - - - - $ 1,959,739 $ 2,024,217 $ 2,161,004 $ 2,032,064 $ (128,940) -6,0% Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 Director of Finance 1,00 0,00 1,00 Assistant Finance Director 1,00 0,00 1,00 Fiscal Services Manager 0,75 0,00 0,75 Revenue Manager 1,00 0,00 1,00 Accounting Manager 1,00 0,00 1,00 Senior Debt Analyst 1,00 0,00 1,00 Senior Management Analyst 0,00 0,50 0,50 Accountant 1,00 0,00 1,00 Administrative Assistant 0,75 0,00 0,75 Accounting Specialist 4,00 0,00 4,00 Purchasing Coordinatorll 1,00 0,00 1,00 Business License Specialist/Cashier 2,00 0,00 2,00 Accounting Assistant 1,00 0,00 1,00 Department Total 15,50 0,50 16,00 50 DEPARTMENT: FINANCE PROGRAM: FINANCE SUPPORT SERVICES MISSION: The Finance Support Services Program is responsible for Risk Management and Procurement (Purchasing and Contract Administration). 2008-2009 ACCOMPLISHMENTS: ■ Implemented an online bidding module which allows the City to streamline the solicitation process while preserving competition ■ Implemented an insurance management module which tracks certificates of insurance for companies doing business with the City ■ Implemented an emergency management module so the City can maintain and retrieve up-to-date information on vendors who provide goods and services in the event of an emergency GOAL 1: MINIMIZE CITY LIABILITY THROUGH THE PROPER ADMINISTRATION OF THE RISK MANAGEMENT PROGRAM OBJECTIVES: ➢ Conduct quarterly and as-needed field inspections of right-of-ways and parks with the insurance carrier's loss control administrator Review all certificate of insurance documents naming the City as an additional insured, and review all labor, material, and performance bonds for surety admittance to the State of California Conduct a preliminary review of all claims within ten calendar days of receipt Actively participate in monthly Safety Committee meetings Update the Risk Management Policy and Safety Manuals GOAL 2: ENSURE A CUSTOMER SERVICE ORIENTED PROCUREMENT (PURCHASING AND CONTRACT ADMINISTRATION) OPERATION WHICH PROVIDES SUPPORT FOR ALL CITY PURCHASES OBJECTIVES: ➢ Process 100% of all purchase requests within 48-hours of receipt Use California Multiple Award Schedules to streamline the purchasing time line and take advantage of competitive pricing Frequently update and train staff on contract requirements for professional services, maintenance and construction agreements Assist staff in the preparation and review of Requests for Proposals (RFP) and Requests for Qualifications (RFQ) DEPARTMENT: FINANCE PROGRAM: FINANCE SUPPORT SERVICES PERFORMANCE MEASURES Number of purchase orders processed Percent of purchase orders processed within 48-hours of receipt Percent of claims processed within ten days of receipt Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 3,600 3,414 4,800 3,755 100% 98% 100% 100% 100% 100% 100% 100% DEPARTMENT: FINANCE PROGRAM: BUDGETING MISSION: The Budgeting Program is responsible for the preparation of the Capital Improvement Program (CIP) budget document and preparation of the Annual Operating Budget. Additionally, this Program administers the public safety contracts of Police and Fire. 2008-2009 ACCOMPLISHMENTS: ■ Received the Award of Excellence in capital budgeting from the California Society of Municipal Finance Officers (CSMFO) for the fiscal year 2008-09 Capital Improvement Program Budget ■ Received awards from CSMFO and GFOA for excellence in operational budgeting for the City's fiscal year 2008-2009 GOAL 1: PROVIDE A COMPREHENSIVE CAPITAL IMPROVEMENT PROGRAM (CI P) FOR THE CITY THROUGH THE CIP BUDGET PROCESS OBJECTIVES: ➢ Prepare a CIP budget document in accordance with the CSMFO award criteria ➢ Work collaboratively with departments individually and in workshops to ensure completeness and consistency throughout the CIP process. GOAL 2: PROVIDE A SOUND FINANCIAL PLAN FOR THE CITY THROUGH THE BUDGET PROCESS OBJECTIVES: ➢ Continue to utilize the five-year financial plan to determine the future impact of proposed programs and capital improvement projects to ensure long term fiscal stability ➢ Prepare an Annual Operating Budget which complies with the CSMFO and GFOA award criteria GOAL 4: PROVIDE CONTRACT COORDINATION AND OVERSIGHT OF THE CITY'S POLICE AND FIRE SERVICES CONTRACTS WITH RIVERSIDE COUNTY OBJECTIVES: ➢ Negotiate annual service contracts that provide the highest level of services to the City Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 GFOA award winning CAFR documents prepared with unqualified 1 opinions CSMFO and GFOA award winning operating budgets prepared 53 DEPARTMENT: FINANCE PROGRAM: FINANCIAL REPORTING MISSION: The Financial Reporting Program is responsible for managing the City's financial operations in accordance, internal audit, payroll, accounts payable and receivable, financial oversight, and administration of all City funds and accounts. 2008-2009 ACCOMPLISHMENTS: ■ Received Award for Excellence from the Government Finance Officers (GFOA) in financial reporting for the City's Comprehensive Annual Financial Report (CAFR) ■ Accurately prepared checks for City employees and service and commodity suppliers ■ Delivered to City Council compiled quarterly financial statements and analytic review procedures of all City Funds GOAL 1: PROVIDE COMPREHENSIVE AND METICULOUS GENERAL ACCOUNTING SYSTEMS TO ENSURE THE CITY OF TEMECULA MAINTAINS A SOUND FINANCIAL CONDITION OBJECTIVES: ➢ Provide timely and accurate check runs for accounts payable and processing of payroll Provide timely and accurate financial reports, including the CAFR to the decision makers and operating departments Continue to prepare the CAFR, obtain an unqualified audit opinion, and comply with the CSMFO and GFOA award criteria PERFORMANCE MEASURES: Projected Actual Projected Projected FY 2007-08 FY 2007-08 FY 2008-09 FY 20094 0 Percentage of bank reconciliations performed before the close of the 100% 100% 100% 100% subsequent month Invoices processed per year 16,500 13,373 18,000 12,645 Payroll checks/direct deposits 6,600 9,690 6,900 8,050 processed per year Management letter comments as a 0 1 0 0 result of City's annual audit 54 DEPARTMENT: FINANCE PROGRAM: REVENUE MANAGEMENT MISSION: The Revenue Management Program is responsible for managing the City's financial operations in accordance with established fiscal policies. Primary responsibilities include cash and investment management, financial reporting and administration of all City funds and accounts. 2008-2009 ACCOMPLISHMENTS: ■ Completed the annual business license renewal cycle for businesses operating in the City of Temecula ■ Implemented Remote Deposit System (RDS) to electronically submit to the bank checks received by using check images which immediately processes deposits making funds available in the City's bank account and available for investment ■ Managed investments in compliance with the City's Investment Policy ensuring safety and liquidity ■ In an effort to improve records management, implemented document imaging of business license applications, renewals, and checks, reducing storage costs and creating staff efficiencies ■ Improved coordination with Community Development Department to verify applicable business information prior to issuance of licenses ■ Implemented control process to reconcile Community Development Permits Plus receipts issued to those collected in Cashier Point of Sale (POS) System ■ Successfully implemented the annual fee update for development impact fees, user fees, and pass-through fees ■ Using existing systems, participated in implementing an improved process to monitor, collect, record, and reconcile code compliance citations GOAL 1: PROVIDE A SOUND FINANCIAL PLAN FOR THE CITY OBJECTIVES: ➢ Manage the investment portfolio with the safety of principal as the primary objective, and the return on investment as the secondary objective, while maintaining liquidity to meet the City's obligations Prepare and monitor capital and operating budgets to allocate resources in a cost-effective manner, consistent with goals of the City Council ➢ Prepare and maintain finance records and documents in conformity with generally accepted accounting principles and applicable legal and contractual provisions Prepare, complete, and submit the Treasurer's Report to Council within 30 days of month end > Perform in-house internal control reviews and enhancements, as needed DEPARTMENT: FINANCE PROGRAM: REVENUE MANAGEMENT GOAL 2 PROVIDE AN EFFECTIVE BUSINESS LICENSE PROGRAM WHICH ENCOURAGES 100% PARTICIPATION BY CITY BUSINESSES OBJECTIVES: ➢ Encourage and promote participation of the online business license renewal program, with a goal of 9% increased participation in fiscal year 2009/10 Coordinate administrative action with Code Enforcement for businesses that do not have an active business license Quarterly review business license and sales tax data to identify businesses that do not have a sales permit number GOAL 3: ACCURATELY BILL, COLLECT, RECORD, AND REPORT ALL CITY REVENUES. OBJECTIVES: ➢ Issue accounts receivable invoices to customers in a timely basis Follow up for collection on delinquent accounts Complete monthly Accounts Receivable Aging Schedule, taking appropriate follow up action steps Projected Actual Projected Estimated PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Management letter comments as a result of City's annual audit 0 1 0 0 Number of business licenses issued 7,500 9,500 8,500 9,000 Number of on-line business license N/A N/A 1 100 1 200 renewals , , Percent of monthly Treasurer's Reports completed and distributed 100% 100% 100% 100% within 30 days of month end 56 DEPARTMENT: FINANCE PROGRAM: DEBT ADMINISTRATION MISSION: The Debt Administration Program is responsible for managing the City's outstanding debt obligations in accordance with established bond documents. Primary responsibilities include making required debt service payments, cash and investment management, payment of developer invoices, and reimbursement of City administration costs. Additionally, the position administers the annual levy process for the Community Facilities Districts & Assessment District, oversees the Community Facilities Block Grant Program (CDBG). 2008-2009 ACCOMPLISHMENTS: ■ 2008 City COPS were upgraded to A+ by Standard & Poors ■ All developer requests for payment were completed within 30-day timeframe ■ Maintained timely investment of bond cash reserves to maximize investment earnings GOAL 1: ENSURE ALL DEBT SERVICE PAYMENTS AND DISCLOSURE REPORTS ARE COMPLETED BY THE REQUIRED DATES OBJECTIVES: ➢ Track debt service due dates Wire transfer funds as needed for City held debt service funds Confirm timely payment of debt service by trustee Work with consultant and trustee to verify proper dissemination of annual disclosure reports as well as reporting of significant events GOAL 2: PROVIDE TIMELY RECONCILIATION OF MONTHLY TRUSTEE BANK STATEMENTS OBJECTIVES: ➢ Verify accuracy of debit and credit transactions on trustee bank statements Post transactions to Sympro accounting system Reconcile fund balances between Sympro and Eden GOAL 3: OVERSEE THE MANAGEMENT OF THE CDBG PROGRAM OBJECTIVES: ➢ Coordinate the CDBG application process with the non-profit service providers to inform and assist them through the grant application process Prepare and provide City Council with documentation for approval and subsequent review and approval by the County of Riverside Prepare timely grant reimbursement requests ensuring compliance of CDBG guidelines 57 DEPARTMENT: FINANCE PROGRAM: DEBT ADMINISTRATION PERFORMANCE MEASURES: Average turn-around time for consultant invoices paid Projected Actual Projected Projected FY 2006-07 FY 2006-07 FY 2007-08 FY 2008-09 14 days 10 days 14 days 14 days Property owner complaints to management regarding special tax administration responses, records requests, or tax reimbursements ASSISTANT CITY MANAGER Bob Johnson CITY PLANNER Patrick Richardson CURRENT ADVANCED PERMIT CENTER PLANNING PLANNING Development General Plan Permit Issuance Review Public Information: : Ordinance :Public Information: Development f.......... CEQA CEQA Management Management f.......... Agency Review DIRECTOR OFSPUBLIC WORK BUILDING OFFICIAL Greg Butler Rich Johnston DEPUTY DIRECTOR OF PUBLIC WORKS Dan York BUILDING SERVICES Permits Plan Review/ :Check Processing: Plan Checks . Park Rangers . . f . .f........:: Inspection Map Recordation : f Services . Development Code Inspection Enforcement Plan Review 59 DEPARTMENT: COMMUNITY DEVELOPMENT THE J,+ _E C-.U LA CITY/ ~ F Tj-- Inc. 1989 7' ~~()LU _Tf:m)ii'IUNS, Nrw U1'PURiUNIi`1►:5" DEPARTMENT: COMMUNITY DEVELOPMENT Program: Pkcnx Funding Source: Generalfund Actual Actual Budgeted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Pers onnel $ 2,289,848 $ 2,573,617 $ 2,009,237 $ 1,488,940 $ (520,297) -25.9% Operations &Maintenance 987,461 1,193,066 1,039,123 680,900 (358,223) -34.50/, Capital Outlay $ 3,277,309 $ 3,766,683 $ 3,048,360 $ 2,169,840 $ (878,520) -28.80/, Program: Bta7dimjamd Vgfefj, Funding Source: Generaffund Actual Actual Budgeted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 2,024,421 $ 1,846,682 $ 2,163,489 $ 1,838,910 $ (324,579) -15.ON Operations &Maintenance 770,308 670,002 712,033 598,535 (113,498) -15.9'/0 Capital Outlay - - - - $ 2,794,729 $ 2,516,684 $ 2,875,522 $ 2,437,445 $ 438,07 -15.20/0 Program: LaadDe►vtnPmeW Funding Source: Generaffund Actual Actual Budgeted Preliminary % Ekpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 1,471,978 $ 1,568,983 $ 1,378,366 $ 1,212,253 $ (166,113) -12.1% Operations &Maintenance 696,565 349,120 247,349 251,840 4,491 1.80/0 Capital Outlay - - - - $ 2,168,543 $ 1,918,103 $ 1,625,715 $ 1,464,093 $ 161,622 -9.9% 70 THE TEM-EC U A F IT~J ~ l/ , INC. 1989 DEPARTMENT: COMMUNITY DEVELOPMENT Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 PLANNING Administrative Assistant 1.00 (0.20) 0.80 Assistant City Manager 0.40 0.00 0.40 Assistant Planner 1.00 1.50 2.50 Associate Planner 5.00 (2.25) 2.75 Community Development Coordinator 0.50 (0.50) 0.00 Community Development Technician 4.00 (1.00) 3.00 Deputy Planning Director 0.75 (0.75) 0.00 Development Processing Coordinator 1.00 (0.50) 0.50 Director ofPlanning 1.00 (1.00) 0.00 Director ofPlanning/Redevelopment 0.00 0.50 0.50 Junior Planner 1.00 (1.00) 0.00 Office Assistan t 1.00 0.00 1.00 Principal Planner 1.00 0.00 1.00 Senior Office Specialist 1.00 0.50 1.50 Senior Planner 1.00 (0.25) 0.75 Department Total 19.65 (4.95) 14.70 BUOLDING& SAFETY Administrative Assistant 1.00 0.00 1.00 Assistant City Manager 0.40 0.00 0.40 Building Inspector-11 7.00 0.00 7.00 Building Inspector III 1.00 0.00 1.00 Building Official 0.00 1.00 1.00 Code Enforcement Officer-I 2.00 0.00 2.00 Code Enforcement Officer-II 2.00 0.00 2.00 Community Development Coordinator 0.50 (0.50) 0.00 Deputy Director ofBuilding & Safety 1.00 (1.00) 0.00 Development Processing Coordinator 0.00 0.50 0.50 Director of Building and Safety 1.00 (1.00) 0.00 Office Assistant 2.00 (1.00) 1.00 Office Specialist 1.00 0.00 1.00 Park Ranger 0.00 2.00 2.00 Plan Check Coordinator 1.00 0.00 1.00 Senior Office Specialist 2.00 (1.00) 1.00 Department Total 21.90 (1.00) 20.90 LAND DEVELOPMENT Administrative Assistant 0.25 0.05 0.30 Assistant Engineer 2.50 (0.50) 2.00 Associate Engineer 1.50 0.50 2.00 City Engineer 0.00 0.50 0.50 Community Development Tech 0.00 1.00 1.00 Deputy Director of Public Works 0.50 (0.50) 0.00 Director of Public Works/City Engineer 0.30 (0.30) 0.00 Engineering Tech 1.00 (1.00) 0.00 Junior-Engineer 1.00 0.00 1.00 Man agement Analyst 0.00 0.10 0.10 Office Assistant 0.83 0.67 1.50 Office Specialist 1.00 (0.20) 0.80 Public Works Director 0.00 0.10 0.10 Public Works Inspector 1.25 0.75 2.00 Senior Engineer 1.00 0.00 1.00 Senior Public Works Inspector 1.50 (1.00) 0.50 Special Projects Engineer 1.00 0.00 1.00 Department Total 13.63 0.17 13.80 71 DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: CURRENT PLANNING MISSION: The Current Planning Program provides a variety of planning services to the community, including reviewing and processing of development proposals for conformance with City policies and regulations and implementation of the California Environmental Quality Act (CEQA). The Current Planning Division also includes the City's Permit Center which provides the City's building permitting function, distribution of plans for review by other agencies or City departments; issuing building permits after plans are completed and corrected; and issuing certificates of occupancy. In addition, staff provides support to the Planning Commission and City Council and assists the general public and development applicants with planning information and application processing. 2008-2009 ACCOMPLISHMENTS Began development of the Old Town Specific Plan Amendment to address the ten goals and recommendations resulting from the community visioning process Began preparation of an Environmental Impact Report for the Old Town Specific Plan Amendment Review and approval of multiple development plan modifications for tenant facades within the Promenade Mall Expansion, and completion and opening of the 126,000 square foot expansion area including P.F. Chang's, Yard House, Lucile's Barbeque, the Lazy Dog Cafe, Williams Sonoma, Pottery Barn, and other retail uses Planning Commission approval of a new Mercedes-Benz dealership Planning Commission approval of a new 125,000 square foot/168 room Crown Plaza Hotel Completed the CEQA Environmental Review Procedures Handbook for private development and CIP projects GOAL 1: UPDATE THE OLD TOWN SPECIFIC PLAN OBJECTIVES: ➢ Complete amendment of the Specific Plan to implement the ten recommendations resulting from the Old Town Visioning Process ➢ Adopt detailed Design Guidelines for the Old Town Specific Plan area to assist developers to ensure high quality development Adopt a parking management strategy to effectively manage existing public and private parking lots, and develop a strategy for increasing the parking supply as needed in the future Complete an Environmental Impact Report DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: CURRENT PLANNING GOAL 2: STREAMLINE ENTI TLEM ENT APPLI CATION AND PERMIT PROCESS OBJECTIVES: ➢ Perform a beginning to end efficiency and performance analysis of the entitlement application and permit process Simplify application forms and application submittal requirements Eliminate repetitive processes in the entitlement and permit process Reduce staff time spent on application and permit review and move applications through the process more quickly Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Number of public hearing cases 72 63 72 60 submitted Number of pre-application meetings 20 27 20 30 scheduled Number of "fast track" projects 5 7 5 5 73 DEPARTMENT: COMMUNITY DEVELOPMENT - - - - - - - PROGRAM: ADVANCE PLANNING MISSION: The Advanced Planning Program is responsible for a variety of long term planning issues affecting the community, including implementation and maintenance of the City's General Plan and Municipal Code, preparation of special land use studies, and utilization of vital demographic and geophysical information. This Program also provides support services to other departments and agencies, and develops special projects in response to City Council direction. Additionally, this Program provides a variety of planning services to the community, including review of development proposals of neighboring jurisdictions, monitoring regional agencies and programs, and coordinating with outside agencies to protect the quality of life within the City of Temecula 2008-2009 ACCOMPLISHMENTS ■ Completed and circulated an Environmental Impact Report for the Santa Margarita Annexation Area and submitted a Sphere of Influence Expansion and Annexation Application to LAFCO ■ Completed and submitted a Draft Housing Element Update to the Department of Housing and Community Development ■ Created and adopted the City's first Heritage Tree Ordinance ■ Created and adopted the City's first Small Wind Energy Conversion Ordinance ■ Began development of the Temecula Sustainability Plan ■ Began development of a Green House Gas Emissions Inventory and Climate Action Plan ■ Began development of the Temecula Energy Efficiency Improvement Program under AB 811 ■ Began development of the Sustainable Communities Strategy (Smart Growth Concept Map) under SB 375 ■ Submitted Caltrans Multi-Jurisdictional Corridor Planning Grant for the Jefferson corridor ■ Completed nineteen environmental reviews for City and regional projects, including a Mitigated Negative Declaration for the Western Bypass Bridge at Murrieta Creek ■ Processed Municipal Code updates, amendments, and performed routine maintenance DEPARTMENT: COMMUNITY DEVELOPMENT - - - - - - - PROGRAM: ADVANCE PLANNING GOAL 1: UPDATE THE GENERAL PLAN LAND USE ELEMENT AND LAND USE MAP REGARDING RURAL PRESERVATION POLICIES FOR NICOLAS VALLEY OBJECTIVES: ➢ Complete preparation of a Land Use Plan that meets the needs of residents and preserves a rural lifestyle based on property owner and resident surveys ➢ Initiate steps for Assessment District formation for paving existing dirt roads if supported by property owners ➢ Complete a Draft Community Plan to revitalize neighborhoods within the Nicolas Valley Rural Preservation Area if supported by property owners GOAL 2: DEVELOP A SUSTAINABLE CITYIGREEN DEVELOPMENT PROGRAM OBJECTIVES: ➢ Monitor AB 32 and SB 375 and participate the implementation of these programs Establish a Green Building Program Establish and energy efficiency loan program for existing buildings Prepare a draft of the City's first Sustainability Plan Complete the Green House Gas Emissions Analysis and Climate Action Plan GOAL 3: COMPLETE THE SANTA MARGARITA AREA ANNEXATION OBJECTIVES: ➢ Obtain approval from Riverside County Local Agency Formation Commission to annex the site GOAL 4: BEGIN PREPARATION OF THE JEFFERSON CORRIDOR PLAN OBJECTIVES: ➢ Secure transportation/planning funds for studies Study appropriate density and intensity of development along the corridor Study methods of improving mobility Study transportation system impacts 75 DEPARTMENT: COMMUNITY DEVELOPMENT - - - - - - - PROGRAM: BUILDING SERVICES MISSION: The Building Services Program is responsible for enforcing the City and State Building and Safety Codes; performing plan checks on construction documentation to ensure that project proposals meet these Codes; distributing plans for review by other agencies or City departments; issuing building permits after plans are completed and corrected; completing final inspections; and, issuing certificates of occupancy. The Program also performs special inspections; implements certain state laws, such as the California Disabled Access Regulations; is responsible for updating Building and Fire Codes required by the State of California (including local amendments); provides guidance to the general public and development community regarding the Uniform Building Codes and is responsible for inspections of private development projects, construction within the public right-of-way exclusive of capital projects, and erosion control enforcement. 2008-2009 ACCOMPLISHMENTS: ■ Automated inspection processing through the use of Accela wireless. ■ Tracked project time for fee study update ■ Automated Permits Plus for the processing of certificate of occupancy ■ Completed the PC832 programs to combine resources of the building inspectors and code enforcement officers ■ Performed 18,912 building inspections GOAL 1: AUTOMATE ON LINE PERMITS FOR THE STANDARD PLAN OVER THE COUNTER MISCELLANEOUS PATIO, BLOCK WALL TYPE PERMITS OBJECTIVES: ➢ This automation will eliminate the need for citizens and builders to come into City Hall to obtain permits, and will free up time technicians spend at the front counter issuing permits GOAL 2: AUTOMATE ISSUING CERTIFICATE OF OCCUPANCY VIA E-MAIL OBJECTIVES: ➢ This will allow shop owners and the commercial community to receive release of occupancy certificates via e-mail resulting in a more efficient process, and also help the Green Program with emissions reductions DEPARTMENT: COMMUNITY DEVELOPMENT - - - - - - - - PROGRAM: BUILDING SERVICES GOAL 3: AUTOMATION OF PLAN CHECK WITH THE ALLOWABLE USE OF PLAN SUBMITTALS ON CD'S OBJECTIVES: ➢ The industry has made improvements in placing all construction documents, plans, construction details, and specification onto CD's which allows the Plan Reviewer to make corrections over the internet improving the plan review time to days and some cases hours The automation will assist not only for plan check but for microfiche, plan storage, and permit-tech processing. Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Initial plan reviews within 12 working 100% 100% 100% 100% days Residential plan re-reviews within 5 100% 100% 100% 100% to 7 working days Commercial plan re-reviews within 7 100% 100% 100% 100% to 10 working days Combination building inspections 100% 100% 100% 100% performed "Bonus" inspections performed 2 750 3 184 2 950 2 800 which were not requested , , , , Certificates of Occupancy 170 492 175 204 inspections performed 77 DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: CODE ENFORCEMENT MISSION: The Code Enforcement Program is responsible for the implementation, maintenance, and enforcement of the standards of the City of Temecula Municipal Code. The Program works closely with local agencies to improve and preserve all neighborhoods throughout the City. The program helps facilitate a clean and attractive environment. The Code Enforcement Program has proactively provided assistance to the general public regarding City Municipal Codes. 2008-2009 ACCOMPLISHMENTS Implemented use of Accela Wireless for all Code Enforcement Officers which allowed the use of new reports to monitor and manage the investigation process and tracking through Accela/Permit Plus Improved comprehensive enforcement internally and externally by improving case documentation and record keeping practices to include foreclosed properties in correlation with GIS Completed weed abatement assessment for timely property tax roll recording GOAL 1: HAVE A COMPREHENSIVE PROGRAM OF INTERNAL PROCESSES WITH BUILDING CODES ON SUBSTANDARD STRUCTURES OBJECTIVES: ➢ Have the code officers become more familiar with building code regulations and study the conditions of structures affected by abandonment from foreclosure Enhances the proficiency in recognizing elements that have become substandard or life safety items in the assessment of open rundown properties GOAL 2: PROVIDE AN EFFECTIVE STANDARD FORM LETTER FOR ALL PROCESSES IN EXTERNAL NOTIFICATION OF VIOLATIONS OBJECTIVES: ➢ The ability to electronically generate standard notification in regards to violations will increase efficiency and expedite the case process The record keeping will be more stream-lined so as to enhance work performance and effectiveness of the code officer and support staff GOAL 3: CREATE A WEBSITE FOR THE GENERAL PUBLIC TO BETTER UNDERSTAND THE USE AND OPTIONS OF A COMMUNITY PARTNERSHIP FOR NEIGHBORHOOD PRESERVATION. OBJECTIVES: ➢ Create an effective means to provide on-line assistance for the City's Municipal Code DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: CODE ENFORCEMENT PERFORMANCE MEASURES Number of code enforcement concerns responded to within three working days Percent of complaints contacted at the close of cases Percent of weed abatement activities commenced by May 1 st Percent of resource information made available to the public within 24-hours Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 9,000 7236 10,500 10,800 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 79 DIRECTOR OF PUBLIC WORKS Greg Butler CITY ENGINEER Dan York LAND DEVELOPMENT r . _ . _ . . _ . _ .i I Permits 1 I Plan Checks I I Map Recordation I Development i Inspection F1=NfA~rojeot7 i I Floodplan I L Administration Bond Administration N DP ES i I Compliance $ I L . _ Inspection _ j Development i I Plans Review & I L. _Conditions_ I Planning . Commission L._._._._._.~ TRAFFIC ENGINEERING Traffic/Safety Commission I Traffic Census I Traffic Device Inventory 1 I Speed Surveys I Traffic Signal Maintenance Traffic Signal 1 Timing i Traffic Analysis Investigation Public Service i Requests Traffic Detour Plans L. - MAINTENANCE Pavement Management 1 I Signing/Striping I I Tree Trimming 1 I Weed Abatement I L._._. [Trdinage i I Channels/ Catch L . _ . Basins_ _ I Special Events 1 I Graffiti Removal 1 r . _ . _ . I . _ . _ . i Contract Administration Public Service i Requests Emergency (Service Response. L._._._._._.i CAPITAL PROJECTS ADMINISTRATION Project Development -rant I Application / I L. Administration r ._._.Z. _._.1 i Plans & . Specifications L. _._._._._.J r Requesfs~or 1 I Proposals/Public I L Bidding _ Construction Management 1 Construction Inspection 1 i Assessment / CFD Districts Measure A & 1 I TUMF I L . Administration. 80 DEPARTMENT: PUBLIC WORKS THE TEM-EC U A F IT~J ~ l/ , INC. 1989 DEPARTMENT: PUBLIC WORKS Program P01ie Works Rmding Source: GeneralFund Actual Actual Budgeted Preliminary % E*enditire Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change Change Personnel $ 2,320,430 $ 2,407,725 $ 2,551,485 $ 2,272,780 $ (278,705) -10,9/0 Operations &Maintenance 3,728,301 4,160,745 3,863,661 3,294,676 (568,985) -14,7% Capital Outlay 18,663 87,620 - $ 6,067,391 $ 6,656,090 $ 6,415,146 $ 5,567,456 $ (847,6510) -13,20/, Program: CIPAdminisftlhm Rmding Source: GeneralFund Actual Actual Budgeted Preliminary % E*enditure Summary FY2006-07 FY2007-08 FY2008-09 FY2009-10 $ Change Change Personnel $ 2,218,490 $ 2,227,041 $ 2,571,742 $ 2,169,935 $ (401,807) -15,6'/0 Operations &Maintenance 317,098 313,266 305,699 299,100 (6,599) -2,20/0 Capital Outlay - 14 - - - 00'/0 $ 2,535,588 $ 2,540,321 $ 2,877,441 $ 2,469,035 $ (408,406) -14,20/o Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 PUBLIC WORKS Administrative Assistant 0,50 0,00 0,50 Assistant SignalTechnician 1,00 0,00 1,00 Assistant Engineer 1,00 0,00 1,00 Associate Engineer 2,00 0,00 2,00 City Engineer 0,00 0,40 0,40 Deputy Director of Public Works 0.50 (0-50) 0,00 DirectorofPublic Works/CityEngineer 0,40 (0,40) 0,00 Landscape Inspector 0,25 (0,25) 0,00 Lead Maintenance Worker 5,00 (1,00) 4,00 Maintenance Superintendent 1,00 0,00 1,00 Maintenance Supervisor 2,00 (1,00) 1,00 Maintenance Worker 6,00 0,00 6,00 Managenent Analyst 0,50 (0,10) 0,40 Office Assistant 1,84 (1,44) 0,40 Office Specialist 0,00 1,00 1,00 Principal Engineer 1,00 0,00 1,00 Public Works Director 0,00 0,60 0,60 Senior Office Specialist 1,00 0,00 1,00 Senior Public Works Inspector 0,50 0,00 0,50 Senior Signal Technician 1,00 0,00 1,00 Total 25,49 (269) 2280 81 THE TEM-EC U A F IT~J ~ l/ , INC. 1989 DEPARTMENT: PUBLIC WORKS Authorized Authorized PUBLIC WORKS - CIP ADMINISTRATION 2008-09 Changes 2009-10 Administrative Assistant 0.25 (0.05) 0.20 Assessment District Specialist 1.00 (1.00) 0.00 Assistant Engineer 3.50 0.50 4.00 Associate Engineer 6.50 (0.50) 6.00 City Engineer 0.00 0.10 0.10 Construction Manager 1.00 0.00 1.00 Deputy Director of Public Works 1.00 (1.00) 0.00 Director of Public Works/City Engineer 0.30 (0.30) 0.00 Man agement Analyst 0.50 0.00 0.50 Office Assistant 0.33 (0.23) 0.10 Office Specialist 1.00 0.20 1.20 Prin cip al Engineer 1.00 0.00 1.00 Property Agent 1.00 (1.00) 0.00 Pub lic Works Director 0.00 0.30 0.30 Public Works Inspector 1.75 (0.75) 1.00 SeniorCIP Specialist 0.75 0.25 1.00 Senior-Engineer 3.00 0.00 3.00 Senior-Public Works Inspector 2.00 0.00 2.00 Total 24.88 (3.48) 21.40 Department Total 50.37 (6.17) 44.20 82 DEPARTMENT: PUBLIC WORKS PROGRAM: NPDES COMPLIANCE MISSION: The mission of the National Pollutant Discharge Elimination System (NPDES) division is to establish, implement, and maintain programs for the protection, preservation, and enhancement of water quality in Temecula's local water courses. 2008-2009 ACCOMPLISHMENTS: Worked with various cities, counties, utility districts, flood control districts, Resource Conservation districts, Bureau of Reclamation, State agencies, and environmental groups to effectively address local and watershed-wide policies and practices to comply with State regulations Managed the permit inspection requirements for construction projects, existing businesses, municipal activities, non-point source illicit discharges, and dry-weather monitoring Fulfilled training requirements for the inspection programs, including training for the new post-development runoff for Water Quality Management Program (WQMP) requirements Reviewed Erosion and Sediment Control plans, Storm Water Pollution Prevention Plans (SWPPP), and WQMPs for private developments and municipal projects Managed the progress of the City's GIS-based inventory of storm water conveyance systems, including but not limited to, catch basins, storm drains, improved channels, and Blue-Line watercourses to comply with the permit Worked with in-house staff to generate or modify policies, standards, fee recovery schedules, and project approval processes Provided the most current NPDES information on the City's website for developers, engineers, contractors, residents, and business owners Generated the annual report for the San Diego Regional Water Quality Control Board (SDRWQCB) Active member in various technical committees and watershed groups, including the Technical Advisory Committee JAC) for the Santa Margarita River Total Maximum Daily Load (SMR TMDL) Investigative Order, and the Executive Management Team (EMT) for the SMR Watershed modeling effort DEPARTMENT: PUBLIC WORKS PROGRAM: NPDES COMPLIANCE GOAL 1: ENHANCE THE QUALITY OF URBAN RUNOFF THROUGHOUT THE CITY OBJECTIVES: ➢ Implement inspection programs to minimize polluted discharges from construction sites, commercial and industrial businesses, municipal activities, and residential communities. Continue updating the City's Municipal Separate Storm Sewer System Map (MS4) to maintain current storm water drainage system information Provide quick responses to Service Order Requests (SORs) Provide outreach and education to all sectors of the community Assist developers in designing post-construction pollution-prevention controls into their projects Partner with other stakeholders PERFORMANCE MEASURES: Construction Inspections Business Inspections WQMPs reviewed Erosion and Sediment Control Plans reviewed SORs completed MS4 Map updates (CBs mapped) Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 3,277 3094 2,500 2,500 500 361 550 200 20 17 20 15 60 31 50 20 60 106 80 60 2,000 1,975 2,000 2,000 MS4 Map updates (Stormdrains 120 miles 112 miles 120 miles 120 miles mapped) 84 DEPARTMENT: PUBLIC WORKS - PROGRAM: TRAFFIC ENGINEERING MISSION: To ensure that the integrity of the City's General Plan Circulation Element is maintained by improving traffic circulation, addressing safety related issues, and maintaining traffic signal operations. 2008-2009 ACCOMPLISHMENTS: ■ Using the closed circuit television (CCTV) cameras, monitored traffic signal coordination conditions on the arterials from City Hall and implemented temporary traffic signal timing to modify signal operation during traffic incidents and provided response assistance to Police Department, Public Works, and C I P ■ Installed and upgraded CCTV communication equipment at various locations to monitor and improve traffic signal coordination conditions on City arterials including Temecula Parkway and the Promenade Mall ■ Installed and upgraded traffic signal equipment at various intersections to improve traffic signal operation and optimize the operation of the intersection ■ Refined and implemented traffic signal coordination timing plans at various intersections on City arterials ■ Implemented special time of day plans at various intersections adjacent to elementary, middle, and high school sites throughout the City ■ Developed and installed a working traffic signal lab in the City yard to be used for performing diagnostic testing of traffic signal controllers and equipment ■ Implemented geometric improvements at various locations to mitigate traffic circulation ■ Installed traffic signals and multi-way stop signs at various locations to improve traffic safety ■ Performed on-going routine maintenance of 117 signalized locations throughout the City ■ Collected traffic data at numerous intersections to improve traffic signal coordination timing and improve traffic circulation along City arterials ■ Provided technical assistance for special events to ensure mitigation measures were implemented to enhance safety and traffic circulation ■ Conducted traffic investigations related to citizen concerns and implemented appropriate action ■ Performed review of traffic signal operation related to citizen concerns and implemented appropriate action ■ Revised City's Neighborhood Traffic Calming Program policies and added traffic calming measures to the program to enhance neighborhood traffic safety ■ Performed the review of traffic signal plans, signing and striping plans, street improvement plans, traffic control plans, and development site plans ■ Performed the review of traffic impact analysis reports for proposed developments 85 DEPARTMENT: PUBLIC WORKS - PROGRAM: TRAFFIC ENGINEERING GOAL 1: CONTINUE TO EXPAND THE INTELLIGENT TRANSPORTATION SYSTEM (ITS) NETWORK OBJECTIVES: ➢ Install additional CCTV cameras to monitor traffic conditions and signal operations on the City's major arterials to improve circulation Develop traffic signal timing plans that will respond to congestion and provide incident management along the City's arterial corridors Install additional hardwire and wireless traffic signal communication equipment to monitor traffic signal operation and improve progression along the City's arterial corridors GOAL 2: PROVIDE AN EXCEPTIONAL TRAFFIC SIGNAL MAINTENANCE PROGRAM OBJECTIVES: ➢ Enhance the responsiveness to traffic signal operation issues Conduct routine maintenance and identify preventative measures ➢ Monitor the City's intersections and respond to traffic congestion issues in a timely manner Maintain the City's Traffic Signal System to ensure that traffic signals and synchronization system are operating properly and providing optimal circulation GOAL 3: PROACTIVELY MITIGATE POTENTIAL TRAFFIC CIRCULATION ISSUES THROUGH TRANSPORTATION PLANNING AND REVIEW PROCESS OBJECTIVES: ➢ Review all development projects, site plans and traffic impact studies to asses private development impacts and identify mitigation measures ➢ Develop Traffic Impact Analysis Guidelines to assist in the preparation of traffic impact reports Maintain Citywide traffic census program to identify traffic circulation patterns and develop growth management strategies GOAL 4: ENSURE OPTIMAL TRAFFIC CIRCULATION THROUGHOUT THE CITY BY MONITORING CONDITIONS AND IDENTIFYING AREAS OF CONCERN OBJECTIVES: ➢ Conduct timely investigation of traffic incidents to identify preventative measures Ensure the traffic signals and synchronization systems are operating properly and providing optimal circulation Monitor City activities and special events to ensure public and traffic safety mitigation measures are implemented Develop and implement traffic signal coordination timing plans as necessary to ensure progression along the City's major arterials Work closely with the Public/Traffic Safety Commission to improve 86 DEPARTMENT: PUBLIC WORKS PROGRAM: TRAFFIC ENGINEERING PERFORMANCE MEASURES: Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 Citizen generated traffic investigations 150 157 160 160 Work orders resulting from 50 54 50 50 investigations Days to complete traffic investigations 10 10 10 10 Traffic signal operation investigations 230 234 200 200 Number of traffickonstruction plans 250 237 250 250 reviewed Days to complete plan reviews 10 6 10 10 Number of traffic census locations 160 150 160 180 monitored Number of traffic signals installed 5 3 3 3 Traffic signals reviewed for timing 100% 100% 100% 100% Citizen Web Contact Requests 0 0 80 80 87 DEPARTMENT: PUBLIC WORKS PROGRAM: MAINTENANCE MISSION: The mission of the Public Works Maintenance Division is to provide a well-maintained public right-of-way system that supports the safe and efficient movement of vehicles and pedestrian traffic. 2008-2009 ACCOMPLISHMENTS: ■ Planted new street trees throughout residential neighborhoods under the "Trees for Temecula" tree-planting program ■ Provided support for various special events sponsored by the City ■ Provided emergency response through the Public Works "After-Hours Call-Out Program" ■ Maintained 800 miles of public right-of-way, including related drainage systems, tree trimming, graffiti removal, and weed abatement ■ Completed 70,000 square feet of pavement repairs ■ Cleaned 2,500 catch basins GOAL 1: PROVIDE A RESPONSIVE AND COMPREHENSIVE MAINTENANCE PROGRAM TO MEET THE NEEDS OF THE CITIZENS AND ENSURE PUBLIC SAFETY OBJECTIVES: ➢ Respond to all service order requests within a 24-hour period Ensure service requests requiring emergency repairs are completed within 48-hours Remove graffiti within a 24-hour period Administer a Pavement Management System that addresses a minimum of 85% of all pavement projects Re-stencil Citywide street legends twice per year Continue improvement of routine and major maintenance programs of City streets, sidewalks, street trees, and weed abatement Monitor and improve the storm drain systems in compliance with the National Pollutant Discharge Elimination System (NPDES) Upgrade response and field procedures for emergency situations Provide special event assistance DEPARTMENT: PUBLIC WORKS PROGRAM: MAINTENANCE PERFORMANCE MEASURES: Number of service order responses Number of legends stenciled Number of street signs replaced Square feet of graffiti removed Square feet of sidewalkskurblgutters repaired Miles of City streets slurry sealed Street trees planted Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 1,050 900 1,000 1,000 2,400 2,319 2,300 2,300 850 721 850 850 100,000 112,353 100,000 120,000 18,000 13,000 18,000 18,000 32 100 11.4 20 12.5 0 100 50 N DEPARTMENT: PUBLIC WORKS PROGRAM: CAPITAL IMPROVEMENT PROGRAM ADMINISTRATION MISSION: The Capital Improvement Program Division is dedicated to providing high-quality engineering and project management services for the development, design, and construction of cost-effective circulation, infrastructure, park, and redevelopment projects that support and enhance the quality of life for residents, businesses, and visitors of the City of Temecula. 2008-2009 ACCOMPLISHMENTS: • Town Square, Mercedes, and Main Streets - completed construction of a Civic Plaza, street improvements, and pavement rehabilitation • Underground Utilities - completed construction to underground overhead utility lines including power, telephone, and cable television ■ Parking Structure, Office and Retail Project - started construction of three-story parking structure to accommodate 380 parking spaces and integral office and retail shells Old Town Civic Center - pre-qualified bidders, bid and awarded the construction contract; completed light grading, site preparation and demolition of two buildings; moved the Escallier house and barn to its new site on Pujol Street; and started construction of the Civic Center Pechanga Parkway Phase II - nearly completed construction of full width street improvements, including widening, pavement rehabilitation, curb and gutter, storm drain systems, medians, landscape and irrigation, and traffic signals Pavement Rehabilitation / Rancho California Road - completed design, received Federal authorization for construction, awarded a contract and started construction of the rehabilitation of the pavement between Ynez Road and Butterfield Stage Road Pavement Rehabilitation / De Portola Road - completed design, received Federal authorization, and started construction for the rehabilitation of pavement between Jedediah Smith Road and Margarita Road Murrieta Creek Multi-Purpose Trail - completed construction of new park improvements between Diaz Road and Murrieta Creek, including multi-use trails, benches, hardscape, landscaping, and irrigation Temecula Community Center Expansion - completed grading and started construction of the building that will add 3,653 square feet of office and meeting space Roller Hockey Rink - completed replacement of dasher boards at the Ronald Reagan Sports Park Roller Rink Traffic Signal Installation - completed the design and awarded construction contract for the installation of traffic signals at the intersection of Butterfield Stage Road and Welton Street/Channel Street and the intersection of Meadows Parkway at McCabe Drive Citywide Concrete Repairs - completed two projects which repaired curb, gutter, and sidewalks at various locations Slurry Seal Program - completed application of rubberized slurry seal to residential streets in the Paloma del Sol and Meadowview 90 DEPARTMENT: PUBLIC WORKS PROGRAM: CAPITAL IMPROVEMENT PROGRAM ADMINISTRATION ■ Butterfield Stage Road - started the preparation of the bid package for Phase I of the Roripaugh Ranch Priority Public Improvements ■ Winchester Road Beautification - completed the design and began processing federal authorization to solicit construction bids ■ French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements Phase I - continued preparation of plans and specifications to construct a new southbound off-ramp, auxiliary lane, improvements to the existing southbound off-ramp at Winchester Road, and portions of the French Valley Parkway ■ French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements Phase II - made significant progress towards completion of the Environmental Document and the Project Report, including the approval of the New Connection Report, and initiated acquisition activities with two existing businesses ■ Interstate-15/State Route 79 South Ultimate Interchange - obtained approval of the Project Report, the Environmental Document, and the Modified Access Report, and approved a design agreement with a consulting firm and initiated design activities for preparation of plans and specifications to reconfigure the southbound ramps, modify the northbound ramps, and revise the lane configuration on Temecula Parkway ■ Pedestrian/Bike Bridge Over Santa Gertrudis Creek - completed preparation of plans and specifications to construct a new bridge over Santa Gertrudis Creek connecting Chaparral High School and the City Trail System ■ Main Street Bridge Over Murrieta Creek (Replacement) - completed the preparation of plans, specifications, and the environmental studies to replace the existing bridge ■ Nicolas Valley Assessment District (Liefer Road) - started the design of the street improvements of Liefer Road and adjacent streets ■ Murrieta Creek Bridge and Overland Drive Extension - continued the design of the bridge that will cross over Murrieta Creek and extend Overland Drive to Diaz Road ■ Western Bypass Bridge Over Murrieta Creek - started the design of the bridge over Murrieta Creek at State Route 79 South / Temecula Parkway ■ Redhawk Park Improvements - completed the design of the first phase of improvements to four parks in the Redhawk area ■ Temecula Park and Ride - continued preparation of plans and specifications to construct a new facility at the corner of Temecula Parkway and La Paz Street ■ Pavement Management Program - completed the update of Citywide database used to develop and implement cost-effective pavement maintenance treatments and strategies ■ Completely revamped the boilerplate bid specifications for Federal projects ■ Completed the fiscal years 2009-2013 five-year Measure A Local Streets and Roads Capital Improvement Plan and Maintenance of Effort with the Riverside County Transportation Commission (RCTC) to ensure funding for the City's Federal and State funded projects ■ Submitted updates to RCTC and the Western Riverside Council of Governments (WRCOG) to properly identify and secure project funding through the Transportation Uniform Mitigation Fee (TUMF) Program ■ Submitted Annual Amendment of the City's Disadvantaged Business Enterprise (DBE) to the State in accordance with Title 49 of the Code of Federal Regulations Part 26 DEPARTMENT: PUBLIC WORKS PROGRAM: CAPITAL IMPROVEMENT PROGRAM ADMINISTRATION GOAL 1: DEVELOP SOUND CAPITAL IMPROVEMENT PROGRAM OBJECTIVES: ➢ Prepare accurate project cost estimates and schedules Identify funding sources and forecast revenues Assimilate 5-year plan to deliver projects based on priorities, funding forecasts, estimated costs, estimated schedules, and available staffing GOAL 2: IMPLEMENT THE CAPITAL IMPROVEMENT PLAN OBJECTIVES: ➢ Ensure compliance with environmental law Use good engineering practices and employ sound decision making to develop "biddable and buildable" construction plans and specifications Advertise, award, and administer contracts in accordance with the Public Contract Code ➢ Provide thorough inspections to ensure a high quality, final product Make safety of the public and construction workers top priority GOAL 3: GUARANTEE QUALITY ASSURANCE/QUALITY CONTROL OBJECTIVES: ➢ Maintain up-to-date accounting of project budget and schedules Employ a reliable system of checks and balances Establish clear policies and procedures Regularly disseminate lessons learned GOAL 4: MAINTAIN ACTIVE PARTICIPATION IN REGIONAL GROUPS TO ENSURE COMPLIANCE WITH FEDERAL AND STATE MANDATES OBJECTIVES: ➢ Attend monthly RCTC and WRCOG Technical Advisory Committee meetings to ensure participation in all state and federal funding programs Coordinate with RCTC to maintain the Regional Transportation Improvement Program (RTIP) for the administration of State and Federal funding for Public Works Projects Communicate with federal agencies to ensure conformance with federally mandated regional policies Continue to update the City's Disadvantaged Business Enterprise (DBE) Program in accordance with Title 49 of the Code of Federal Regulations Part 26 DEPARTMENT: PUBLIC WORKS PROGRAM: CAPITAL IMPROVEMENT PROGRAM ADMINISTRATION GOAL 5: PROVIDE EXCELLENT CUSTOMER SERVICE OBJECTIVES: ➢ Provide complete information and sound recommendations to decision makers ➢ Coordinate with other City departments ➢ Consider the goals and objectives of outside agencies and utility companies ➢ Improve citizen satisfaction by soliciting input, responding quickly to inquiries, minimizing disruption during construction, and providing good public relations Projected Actual Projected Projected PERFORMANCE MEASURES:* FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Total capital project costs incurred $49,000 $11,200 $65,000 $65,000 Percent of projects completed within 95% 95% 95% 90% budget Percent of projects completed on 90% 90% 90% 90% schedule "Total includes anticipated Roripaugh Ranch Community Facilities District/Assessment District projects. "*Roripaugh Ranch Community Facilities District did not move forward as expected. 93 DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: LAND DEVELOPMENT MISSION: The mission of the Land Development Division is to protect, preserve, and enhance the environmental and development objectives of the City by promoting informed and sound decision making at the neighborhood, local, and regional levels, and providing excellent, consistent and accurate public service delivery. 2009-2010 ACCOMPLISHMENTS: Processed residential and commercial improvement plans and subdivision maps Provided field inspection of grading, street, underground utilities and on site improvements for all private projects in the City Provided inspection and enforced compliance of NPDES and FEMA programs Updated Laserfiche data by scanning all new plans, maps and documents, mapped all new storm drain systems and sub-drainage areas as a GIS layer, and continue to accommodate public access to updated and current standard drawings, notes, agreements, and related ordinances via the City website Scanned 4,000 sheets/mylars of Land Development (LD) and Capital Improvement Project (CIP) plans, with a total of 24,733 sheets/mylars on file, and 90% of LD technical reports archived and scanned; and 75% of completed C I P files archived Provided inspection and engineering oversight for the completion, Certificate of Occupancy, of 75 multi-family and single family units/homes Wolf Creek Development (North of Wolf Valley Road) - provided inspection services and engineering oversight for the completion of the six acre park and 85% of the single family residences Wolf Creek Development (South of Wolf Valley Road) - provided inspection services and engineering oversight for the completion of the fire station and 70% of the single family residences Harveston Development - provided inspection services and engineering oversight for the completion of Phase I, 95% completion of Phase II, and 50% completion of Final Phase Roripaugh Ranch Development - Provided inspection and engineering oversight to ensure adequacy and functionality of the erosion and sediment control mitigation measures and provided information and technical support to City Attorney's office in order to conclude pertinent terms of agreement to obtain funding to construct ensuing improvement to accommodate access to the Roripaugh Fire Station Temecula Parkway Corridor - provided inspection services and engineering oversight for the completion of Walmart Superstore Expansion, Fresh & Easy at Redhawk Pavilion, Redhawk Tire Store & Car Wash, Temecula Creek Plaza (offices and stores), Temecula Creek Villages (offices, stores and condominiums), Butterfield Square, Butterfield Station, Altura Credit Union, Margarita Professional Building, St. Thomas Episcopal Church, Summerhouse DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: LAND DEVELOPMENT Professional Hospital Supply (PHS) Verizon Fiber Optic - completed a two year project to provide high- speed internet and television service to residents and commercial business throughout the City; project provided service to over 44,000 residents Old Town - provided inspection services and engineering oversight for the completion for the Dalton II & III; Old Town Plaza One; Ahmed Medical; Warehouse at Creekside; Pujol Street Apartments Commercial and Industrial - provided inspection services and engineering oversight for the completion of Southwest Riverside family YMCA, Plaza Rio Vista, De Portola Professional Center, Temecula Professional Building II, Rancho View Professional Center, Ruby Tuesday, Panera, American AG Credit, First Bank, Easy Lube, Downs Energy, Rancho Self Storage, Calvary Baptist Church, First Presbyterian Church, Spring Hill Suites Temecula Regional Mall Expansion - provided inspection services and engineering oversight for the completion of the east and west parking garage, ring road, utilities' infrastructure and development improvements GOAL 1: PROVIDE OVERSIGHT, REVIEW, AND GUIDANCE OF PRIVATE LAND DEVELOPMENT ACTIVITIES FOCUSED ON COMPLIANCE WITH CITY, STATE, AND FEDERAL STANDARDS AND POLICIES OBJECTIVES: ➢ Review, update, and standardize development inspection policies, procedures, and guidelines with supporting checklists ➢ Provide public access to development review policies, procedures, guidelines, standards, and checklists on the City's website ➢ Deliver thorough and timely development review comments in accordance with adopted policies, procedures, and guidelines ➢ Amend Improvement Standard Drawings in compliance with Circulation Element of City of Temecula General Plan and 2007 California Building Code GOAL 2: PROVIDE THE HIGHEST LEVEL OF PUBLIC ASSISTANCE AND QUALITY CUSTOMER SERVICE TO THE DEVELOPMENT COMMUNITY OBJECTIVES: ➢ Refine intra-department coordination through the Permits Plus Work Flow Program ➢ Maintain monthly plan check status reporting through the SQL Reports Program ➢ Increase public and staff accessibility of land development documents through the LaserFische scankatalog process ➢ Provide development review plan check within three weeks of submittal and subsequent plan checks within two weeks ➢ Provide encroachment permits within one week of complete application and routine encroachment permits, such as driveway, DEPARTMENT: COMMUNITY DEVELOPMENT PROGRAM: LAND DEVELOPMENT GOAL 3: UPDATE THE CITY'S FLOODPLAIN LIMITS AND PRIORITIZE A DRAINAGE NEEDS IMPROVEMENT PROGRAM OBJECTIVES: ➢ Analyze Federal Emergency Management Agency (FEMA) Flood Insurance Rate Maps (FIRM), and identify unmapped areas within the City ➢ Coordinate with Riverside County Flood Control on existing and future regional drainage facility improvements needs ➢ Maintain a Master List of Drainage Improvement Needs that identifies implementation costs and possible funding mechanisms GOAL 4: DEVELOP AND FORM AN AGREEMENT WITH COUNTY OF RIVERSIDE ENGINEERING GEOLOGIST TO PROVIDE AIQUIST- PRIOLO EARTHQUAKE FAULT REPORT REVIEW SERVICES OBJECTIVES: ➢ Contact County of Riverside Planning Department Engineering Geologist to negotiate and form certain procedure for the County Geologist to provide review and approval services of geotechnical studies for project sites located in seismic hazard zones Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Documents scanned into 4 600 7 800 5 000 5 500 LaserFiche , , , , Legal documents and tract and 35 38 30 35 parcel maps reviewed Grading and improvement plans 153 57 50 55 reviewed Grading and encroachment 275 289 300 325 permits issued Permit inspection within 24-hours of request 100% 100% 100% 100% First plan check turnaround time 3 weeks 3 weeks 3 weeks 3 weeks Subsequent plan checks 2 weeks 2 weeks 2 weeks 2 weeks turnaround time Map changes turnaround time 2 weeks 2 weeks 2 weeks 2 weeks Development review turnaround 2 weeks 2 weeks 2 weeks 2 weeks time Use permits turnaround time 1 week 1 week 1 week 1 week 96 POLICE CHIEF Andre O'Harra POLICE LIEUTENANT POLICE LIEUTENANT POLICE LIEUTENANT POLICE LIEUTENANT POLICE LIEUTENANT Ron Heim Jeff Kubel Mike Judge Charles Wilhite INVESTIGATIONS TRAFFIC / CITY / PATROL CITY LIAISON / SPECIAL TEAMS ADMINISTRATION SCHOOLS SERVICES Administrative School Resource Mall / Storefronts : Detectives Support Officers Patrol Officers I.......... I.......... I.......... ..........I.......... Special Volunteers Enforcement Traffic Unit K-9 Officer .......Team I.......... ..........I.......... Special Events Patrol CSO's Training 97 DEPARTMENT: POLICE MOLD TRADITIONS, NEW OPPORTUNITIES„ DEPARTMENT: POLICE Program: Police Funding Source: Generalfund Actual Actual Budgeted Preliminary % Expenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 184,317 $ 187,820 $ 191,325 $ 146,678 $ (44,647) -23.30/, Operations &Maintenance 17,396,572 18,423,051 20,465,605 20,879,203 413,598 2.0% Capital Outlay 105,076 84,775 85,000 25,000 (60,000) -70.6% $17,685,965 $ 18,695,646 $ 20,741,930 $ 21,050,881 $ 308,951 1.5% Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 POLICE Management Analyst 1.00 (1.00) 0.00 Senior Management Analyst 0.00 0.50 0.50 Departnent Total 1.00 -0.50 0.50 A k DEPARTMENT: POLICE PROGRAM: POLICE ADMINISTRATION MISSION: Police Administration is comprised of dedicated professional officers committed to reaching out to the citizens we serve. In this ever- changing society, this department strives to maintain the highest level of training and expertise in dealing with new arising issues. It is a community police department, working closely together with the citizens of Temecula, as well as our surrounding neighbors with the integrity and professionalism they deserve. Police Administration works in partnership with the City Manager, other departments, and City Council in order to enhance the quality of life in our community. 2008-2009 ACCOMPLISHMENTS: OBJECTIVES: Maintain police training to continue 100% compliance of P.O.S.T. standards ■ Added three additional grant funded Automated License Plate Recognition Systems to City patrol units, to allow officers to quickly identify vehicles involved in criminal activity ■ Continue tracking and monitoring of zone deployment program to increase and ensure efficiency ■ Facilitate mall storefront move within the Promenade Mall GOAL 1: PROVIDE A COMPREHENSIVE LAW ENFORCEMENT PROGRAM TO ENSURE A SAFE ENVIRONMENT FOR TEMECULA'S RESIDENTS THROUGH THE USE OF VOLUNTEERS AND UPDATED TRAINING OBJECTIVES: ➢ Maintain and enhance positive relations between police managers and businesses in the Retail Zone District ➢ Expand volunteer groups through recruitment programs to further enhance community involvement ➢ Continue to work on the expansion of in-house training of officers Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 P.O.S.T. Training Compliance 100% 100% 100% 100% Number of Trainees 15 15 NIA" NIA" *No added personnel for fiscal year 2008-09 DEPARTMENT: POLICE PROGRAM: SPECIAL ENFORCEMENT TEAM MISSION: The primary focus of the Special Enforcement Team involves the aggressive targeting and monitoring of known and identified offenders living within the boundaries of the City and surrounding areas. These offenders include those on parole, probation, sex and drug registrants, and identified gang members. Historical data has consistently shown that criminal recidivism is high among these groups and the Team's goal is to proactively target these individuals through parole/probation searches, surveillance, and high-visibility directed patrol enforcement to prevent them from gaining a foothold in the community and impacting the quality of life through their criminal activity. The Unit also oversees the Crime Free Multi- Housing Program among the City's apartment complexes. 2008-2009 ACCOMPLISHMENTS ■ Obtained $70,000 grant to conduct operations in coordination with ABC to bring licensed providers of alcohol into compliance with state laws and City codes ■ Focus on quality-of-life issues in addition to previously stated mission ■ Numerous operations conducted in coordination with Gang Task Force and Southwest Narcotics Task Force ■ Sex offender registration near 100% compliance ■ Formulated and implemented the new Massage Ordinance ■ Continue to work closely with the Sexual Assault Felony Enforcement Team (SAFE) to monitor registered sex offenders GOAL 1: ENSURE EFFECTIVE AND EFFICIENT LAW ENFORCEMENT IN THE COMMUNITY OBJECTIVES: ➢ Severely impact the supply and availability of controlled substances within the City of Temecula and Southwest County area Identify, monitor, and target high-risk parolees, probationers, and sex registrants living within the City and surrounding areas Continue efforts to meet 100% compliance of sex, narcotic, and gang registrants Collaboratively work with the Southwest Corridor Narcotic Task Force and the Temecula/Murrieta Gang Task Force to target known or identified offenders 100 DEPARTMENT: POLICE - - - PROGRAM: SPECIAL ENFORCEMENT TEAM Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 On-Sight Felony Arrests 100 150 60 150 On-Sight Misdemeanor Arrests 150 286 150 300 Felony Warrants Served 75 48 50 60 Misdemeanor Warrants Served 50 86 50 100 Search Warrants 30 15 25 20 Parole Searches 75 180 80 160 Probation Searches 150 305 100 250 101 DEPARTMENT: POLICE PROGRAM: INVESTIGATIONS UNIT MISSION: The Investigations Unit conducts follow-up investigation of initial reports handled by Patrol Services. Periodically, at the direction of the Chief of Police, they will also conduct special investigations from the onset to conclusion in order to maintain confidentiality of the investigations. The Investigations Unit is comprised of a Crimes Against Persons Division and a Crimes Against Property Division. However, investigators from either division may be called upon periodically to assist or act as a lead investigator in order to speed up the investigative process. The primary focus of the Unit is to take initial investigations where there are leads, suspect information, or additional necessary interviews that cannot be accomplished by Patrol Services Personnel, and conduct the necessary steps to complete the investigation, and when warranted, forward the completed investigation to the District Attorney's Office for prosecution. 2008-2009 ACCOMPLISHMENTS ■ Obtained conviction of two individuals responsible for over 100 residential burglaries, involving over $1,000,000 worth of stolen property ■ Assisted Central Homicide Unit with three murder investigations. All suspects identified, in-custody, and awaiting trial ■ Investigated an off-duty officer involved shooting of a Costa Mesa PD Officer ■ Investigated attempted homicide and child kidnapping case. Child located in Northern California, suspect arrested and awaiting trial ■ Investigated an aggravated sexual assault cold case. The case consisted of a child victim in 1999. Suspect identified, arrested, and awaiting trial ■ Second investigator trained in computer forensics, with emphasis focused on internet predation. ■ Upgrade of interview recording equipment to digital format is 90% complete ■ Conducted 15 community/business education seminars ■ Continued successful assignment of Domestic Violence Investigator to work with DV Unit (Grant funded) ■ Collaborated with Crime Analyst to identify specific crime patterns within the City and implemented programs to proactively seek out offenders based on the crime data ■ Case closure rate increased to 90% 102 DEPARTMENT: POLICE PROGRAM: INVESTIGATIONS UNIT GOAL 1: PROVIDE EFFECTIVE AND EFFICIENT INVESTIGATION OF CRIMINAL VIOLATIONS OBJECTIVES: ➢ Create stronger relationship with patrol and Special Teams to increase the investigation effectiveness and provide better service to the community. ➢ Conduct a proactive enforcement operation to address vice-issues in the community. ➢ Increase briefing training in regard to patrol function within various investigations. ➢ SAFE investigator to continue domestic violence training. ➢ Complete upgrade of recording equipment. ➢ Continue public and commercial education regarding on-going regional crime trends Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Case closure rate 80% 90% 85% 90% Open case average per detective 25 22 20 20 Number of community seminars 15 15 17 20 conducted 103 DEPARTMENT: POLICE - - PROGRAM: TRAFFIC TEAM MISSION: The Traffic Division provides enhanced enforcement of traffic laws, issuance of citations and collision investigations throughout the City of Temecula. The Traffic Division has been incorporated into Zone Policing and conducts enforcement, investigations, and programs geared toward accomplishing the goals of Zone Policing. Collision Investigations range from non-injury to fatal and involve the use of accident reconstruction investigators. The officers assigned are highly trained in accident investigation, use of radar, and the detection of drivers under the influence of narcotics or alcohol through the use of high profile enforcement techniques and public education. The team also conducts sobriety checkpoints and weekly DUI and ABC enforcement programs. The program also focuses on various alcohol-related offenses involving minors and includes presentations at local schools. Traffic is also responsible for the coordination of 10 special events in the City, with an operating budget for special events of $100,000. 2008-2009 ACCOMPLISHMENTS ■ Obtained $30,000 Driving Under the Influence Grant ■ Implemented Handheld Collision and DUI Documentation Report Writers ■ Purchased and outfitted commercial enforcement vehicle and implemented enforcement program ■ Wrote 8,300 citations for hazardous violations ■ Made 335 arrests for driving under the influence ■ Wrote 4,021 citations for excessive speed ■ Wrote 2,868 SLAP citations based upon more accurate accounting system ■ Wrote 1,254 neighborhood enforcement citations ■ Assisted with the "Every 15 minutes" program at the local high school GOAL 1: ENSURE EFFECTIVE AND EFFICIENT LAW ENFORCEMENT IN THE COMMUNITY OBJECTIVES: ➢ Utilize data from Crossroads Database to track future problem areas and proactively address those areas. Reduce the number of injury traffic collisions through enforcement and public education in traffic, pedestrian, and bicycle safety. Conduct weekly DUI patrol operations, focusing on DUI enforcement and ABC violations Conduct quarterly commercial enforcement programs. 104 DEPARTMENT: POLICE - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ . PROGRAM: TRAFFIC TEAM PERFORMANCE MEASURES: Citations issued for hazardous violations Number of DUI arrests Number of DUI Checkpoints conducted Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 12,000 10,364 19,500 12,000 350 386 400 350 12 14 105 DEPARTMENT: POLICE PROGRAM: PATROL SERVICES MISSION: Personnel assigned to Patrol Services typically provide first response to law enforcement related public safety calls for service, maintain safety and order in the community, and conduct minor follow-up investigations. Patrol staff are assigned to one of three specific zones and are responsible for reducing crime by utilizing community oriented policing and problem-solving strategies, including on-going interaction with community members and the development of programs designed to eliminate or reduce identified problems. 2008-2009 ACCOMPLISHMENTS Continued efforts to integrate Zone 1 and Retail Zone operations so as to provide greater information sharing and policing services to retailers and shoppers at the Promanade Mall and surrounding businesses Continued an overall reduction in both crimes against property and violent crimes as measured by the FBI Uniform Crime Reports, despite an increase in population Continued lowering response times for priority one calls for service School Resource Officer School Incident Plans updated Continued proactive coordination with the City Park Rangers and other stakeholders to address graffiti, alcohol violations, and loitering in city parks School Resource Officers interacted and mentored students, developed relationships, and provided immediate response to administrative concerns of criminal activity on and near school campuses GOAL 1: ENSURE EFFECTIVE AND EFFICIENT LAW ENFORCEMENT IN THE COMMUNITY OBJECTIVES: ➢ Expand the Automated License Plate Reader (ALPR) program to include more patrol vehicles and a larger database of information Continue downward trend in both violent crimes and crimes against property Continue reducing response times to priority one calls for service Continue and enhance cooperative efforts with Park Rangers to maintain safety and beauty of Temecula's open spaces and parks 106 DEPARTMENT: POLICE PROGRAM: PATROL SERVICES Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Number of general patrol officer hours 205 201.5 210 210 provided per day Response time for Priority One calls Response time for Priority Two calls 4.5 4.62 4.0 4.0 minutes minutes minutes minutes 6.3 8.77 6.00 8.00 minutes minutes minutes minutes 107 FIRE CHIEF Glenn Patterson FIRE PREVENTION EMERGENCY Sean Dakin OPERATIONS 1. Fire Marshal/Battalion C 2. Fire Safety Supervisors 3. Fire Safety Specialist 4. Fire Inspectors Information and Education ................1............... . Planning and Engineering Enforcement ..........I Annual Business : Inspection Fire Suppression : ...I........ Emergency Medical Services I.......... All Risk Responses Non-Response Activities 1. Battalion Chiefs 2. Fire Captain / Paramedic Coordinator 3. Fire Stations 108 DEPARTMENT: FIRE MOLD TRADITIONS, NEW OPPORTUNITIES„ DEPARTMENT: FIRE Program: Fire Funding Source: GeneralFund Actual Actual Budgeted Preliminary % Expenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Pers onnel $ 258,575 $ 314,517 $ 268,256 $ 237,561 $ (30,695) -11.4% Operations &Maintenance 3,753,414 3,839,375 3,588,743 4,241,912 653,169 18.21/o C`apitalOutlay 93,377 99,977 99,222 - (99,222) -100.0% $ 4,105,366 $ 4,253,869 $ 3,956,221 $ 4,479,473 $ 523,253 13.2% Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 FIRE Administrative Assistant 1.00 0.00 1.00 Senior Office Specialist 1.00 0.00 1.00 Office Specialist 1.00 0.00 1.00 Departnent Total 3.00 0.00 3.00 109 DEPARTMENT: FIRE PROGRAM: PREVENTION MISSION: The mission of the Temecula Fire Services Fire Prevention Bureau is to preserve and enhance the quality of life for the citizens of Temecula through the application of a comprehensive fire and hazard prevention program. 2008-2009 ACCOMPLISHMENTS: ■ Attended numerous public safety fairs and community events ■ Participated in Temecula Citizen Corps projects ■ Continued development of the Annual Fire Life Safety program GOAL 1: CONDUCT AN ONGOING, PERPETUAL PUBLIC INFORMATION AND EDUCATION PROGRAM OF FIRE AND LIFE SAFETY WITH A STRONG FOCUS ON FIRE PREVENTION OBJECTIVES: ➢ Educate citizens of all ages in proper fire and life safety practices Purchase, stock, and distribute an adequate supply of handouts with fire and life safety messages to the stations for dissemination at fairs and during station tours Participate in existing Fire and Safety Expo Institute smoke detector and battery checks/change program in all residences while on responses at those residences Evaluate and purchase technological delivery messages for prevention education GOAL 2: DETERMINE THE ORIGIN AND CAUSE OF ALL FIRES OBJECTIVES: ➢ Track trends and patterns for serial and/or suspicious fires, coordinating with Cal Fire Law Enforcement at Perris Headquarters Coordinate with Building and Safety, Planning, and Public Works for any fires related to construction and/or development issues GOAL 3: ENSURE A REASONABLE DEGREE OF LIFE SAFETY IN ALL BUILDINGS OPEN TO THE PUBLIC THROUGH ENFORCEMENT OF, AND COMPLIANCE WITH, APPLICABLE CODES, REGULATIONS, AND STANDARDS OBJECTIVES: ➢ Provide in-depth inspections of new construction in a timely fashion Perform Hazardous Occupancy inspections Educate and assist engine companies in inspection practices 110 DEPARTMENT: FIRE PROGRAM: PREVENTION PERFORMANCE MEASURES: Number of businesses inspected Number of plan checks Number of fire prevention bureau inspections Number of education contacts at schools Number of fairs, expositions, and station tour contacts Projected FY 2007-08 Actual FY 2007-08 Projected FY 2008-09 Projected FY 2009-10 2,800 875 2,800 1,000 3,000 1,443 3,300 1,155 3,500 4,125 8,000 3,300 70 4,346 4,400 4,400 schools students students students 150 177 450 180 111 DEPARTMENT: FIRE - PROGRAM: EMERGENCY OPERATIONS MISSION: The Temecula Fire Department is dedicated to protect life, property, and the environment throughout the City. We accomplish this through a comprehensive emergency service response program utilizing responsible fiscal management, a highly trained work force, progressive technology, and modern equipment. 2008-2009 ACCOMPLISHMENTS: ■ Reduced the average loss per fire by 32.5% ■ Reduced on scene resource commitment time by 15% GOAL 1: SAFELY RESPOND TO AND TAKE APPROPRIATE ACTIONS ON ALL FIRES, MINIMIZING THE LOSS OF LIFE AND PROPERTY TO THE CITIZENS OF TEMECULA, ARRIVING IN FIVE MINUTES OR LESS 90% OF THE TIME OBJECTIVES: ➢ Maintain five-minute service level as the City grows geographically and demographically Apply extinguishing agent in seven to eight minutes (prior to flashover) Full first alarm assignment in operation in eight minutes Provide seventeen personnel to first alarm assignments as recommended by NFPA 1710 Continue to expand and develop technology solutions to enhance fire service delivery capabilities Maintain and replace equipment as needed to maintain operational readiness Maintain appropriate training levels and fire performance standards GOAL 2: SAFELY RESPOND TO AND TAKE APPROPRIATE MITIGATING ACTIONS ON MEDICAL EMERGENCIES, MINIMIZING THE LOSS OF LIFE AND LIMB TO THE CITIZENS OF TEMECULA, ARRIVING IN FIVE MINUTES OR LESS 90% OF THE TIME OBJECTIVES: ➢ Maintain five-minute service level as the City grows geographically and demographically Initiate ALS patient care within five to six minutes Provide a minimum of one Paramedic and one EMT level personnel on scen e Maintain and replace equipment as needed to maintain operational readiness Maintain appropriate training levels and EMS certifications 112 DEPARTMENT: FIRE PROGRAM: EMERGENCY OPERATIONS GOAL 3: ACHIEVE AN ISO (INSURANCE SERVICE OFFICE) RATING OF CLASS THREE FOR THE CITY OF TEMECULA FIRE DEPARTMENT OBJECTIVES: ➢ Maintain four person staffing on all city engine companies Acquire and install facility alerting systems to provide a secondary means of emergency incident notification Maintain staff training records and equipment maintenance records as required by ISO PERFORMANCE MEASURES: Average response time Percentage of calls on scene in five minutes or less Projected Actual Projected Projected FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 5.0 5.0 5.0 5.0 minutes minutes minutes minutes 76% 79% 78% 80% 113 THE J,+ _E C-.U LA CITY/ ~ F Tj-- Inc. 1989 7' ~~()LU _Tf:m)ii'IUNS, Nrw Uf'I'URiUNIi`11:5" DEPARTMENT: ANIMAL CONTROL Program: AmkdConimt Funding Source: Generalfund Actual Actual Budgeted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel Operations &Maintenance $ 159,598 $ 169,037 $ 175,000 $ 171,000 $ (4,000) -2.3% Capital Outlay - - - - $ 159,598 $ 169,037 $ 175,000 $ 171,000 $ (4,000) -2.3% 114 DEPARTMENT: CITY MANAGER PROGRAM: ANIMAL CONTROL MISSION: The City of Temecula receives animal control services from Animal Friends of the Valley (AFV), a 501 c(3) non-profit agency, dedicated to fulfilling the animal control needs through contractual agreements. AFV monitors dog licensing, patrols City neighborhoods, and ensures the safety of not only Temecula residents, but also animals found and detained from this area 2008-2009 ACCOMPLISHMENTS: Cared for and sheltered over 8,000 animals at the shelter Conducted 12 low cost vaccination clinics Through AFV's humane education program, 9,108 children and 512 adults were taught responsible pet ownership, bite prevention and compassion Voted non-profit of the year for 2008 by Lake Elsinore Valley Chamber of Commerce Nominated non-profit of the year by Wildomar Chamber of Commerce Provided 52 licensing clinics at Petco in Temecula for citizens convenience Successfully, and without any injuries, removed 104 live animals and 204 dead animals from a Temecula citizen in a hoarding case. Purchased a new modular after the tragic shelter fire in which we now have triple the space to house small dogs, a cat isolation room, storage, a groom room, and an animal control office GOAL 1: PROVIDE EFFECTIVE ANIMAL CONTROL SERVICE TO PROVIDE A SAFE ENVIRONMENT FOR TEMECULA RESIDENTS WITHIN THE SCOPE OF THE CITY'S ANIMAL CONTROL ORDINANCE AND RESOLUTION OBJECTIVES: ➢ Routinely patrol neighborhoods to ensure that animals are properly contained ➢ Respond to citizen complaints regarding barking, dangerous or vicious, and stray animals ➢ Monitor the City's dog licensing program to ensure timely processing and compliance with the State and City's mandated vaccination and licensing laws ➢ Provide a safe and clean shelter facility for sheltered animals ➢ Enforce rabies control laws ➢ Adopt homeless animals into loving homes Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-OS FY 2008-09 FY 2009-10 Number of new licenses issued 1,000 1,500 1,000 1,000 Number of license renewals 1,700 3,026 2,000 2,250 issued Number of administrative hearings conducted 20 115 27 30 34 THE TEM-EC U A F IT~J ~ l/ , INC. 1989 1 wNhi i'Ic~NS, Ww Ui,IuK1 uNi i'ii-s" DEPARTMENT: NON.-DEPARTMENTAL Program: Aon-Delwtwdul Funding Source: Generaffund Actual Actual Budgeted Preliminary % Ekpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Operations &Maintenance $ 8,932,460 $ 9,778,006 $ 9,516,881 $ 8,096,239 $ (1,420,642) -14,9% Operating Transfers Out 6,969,000 4,902,742 15,111,797 15,466,711 354,914 2,31/o $ 15,901,460 $ 14,680,748 $ 24,628,678 $ 23,562,950 $ (1,065,728) -4,3% MISSION: The Non-Departmental Program is a cost center for general administrative expenditures such as sales tax reimbursements, the "Revenue Excess Sharing for Temecula" REST program and property tax administrative fees. 116 THE E-M, ,U A C IT~J~ l/ ~ , F T INC_ 1989 )i.n TRA oNs, NEw OppomuNmEs PROPOSED ANNUAL OPERATING BUDGET FY 2009-10 INTERNAL SERVICE FUNDS 117 THE TEM-EC U A F IT~J ~ l/ , INC. 1989 1KNi),noNs, Ww Ui,iuRiuNii'ii-s" DEPARTMENT: INSURANCE Program: Insamwe Funding Source: ChargestoCiy, Community Set Me s District, and R ede vebpment Agency Actual Actual Adopted Preliminary % ftenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change Change Personnel $ 52,130 $ 59,076 $ 60,168 $ 58,644 $ (1,524) -2.5"/0 Operations &Maintenance 555,928 652,355 625,550 597,150 (28,400) -4.51/o Capital Outlay $ 608,058 $ 711,431 $ 685,718 $ 655,794 $ 29,924 -4.4% Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 Fiscal Services Manager 0.25 0.00 0.25 Administrative Assistant 0.25 0.00 0.25 Department Total 0.50 0.00 0.50 MISSION: This Internal Service Fund was established to fund and account for the City's liability and property insurance costs. Costs reflected in the Insurance fund include property, liability, and automobile insurance, claims administration services, as well as legal and other costs directly relating to claims and potential litigation. 2008-2009 ACCOMPLISHMENTS: Conducted a complete review and insurable property value assessment of all City property and facilities Renewed the City's general liability and excess liability insurance policies with a reduction of $14,042 in annual premium and maintained a $150,000 self insured retention with a $15 million limit COSTALLOCAWN: Charges to departments are allocated based on the number of full-time equivalent personnel in each department 118 THE TEM-EC U A F IT~J ~ l/ , INC. 1989 1KNi),noNs, Ww Ui,IuK1uNii'it-s" DEPARTMENT: VEHICLES Program: Yekicks Funding Source: Charges to City and Community Services Dutrict Actual Actual Adopted Preliminary Fxpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change % Change Personnel Operations &Maintenance $ 313,024 $ 314,021 $ 337,130 $ 296,708 $ (40,422) 12. No Capital Outlay $ 313,024 $ 314,021 $ 337,130 $ 296,708 $ 40,422 12. No MISSION: The Vehicle Fund is used to account for the acquisition, depreciation, and replacement of City vehicles. COST Charges to departments are calculated based on the number of vehicles ALLOCATION: allocated to each department. 119 DIRECTOR OF INFORMATION SYSTEMS Tim Thorson APPLICATIONS and CLIENT SERVICES Jessica Ross CLIENT SERVICES 11 11 APPLICATIONS 11 11 NETWORK OPERATIONS Help Desk Customer: Custom Programming : Data Backup/Restore Support Information Systems Data Reporting and Data Storage / Storage: Training Analysis f. Area Network Audio Visual / Council : . . Permit and Inspection : Data Center Chambers Automation 1 Operations Emergency Operations: Public Works Phone Systems Applications/ R911 1 Automation 1 Library Automation Geographic Remote Site Client Information Systems Support Mapping & Analysis Theater Automation Hardware Support : II ............1 GIS Web I Arc IMS ' . Web Development GIS Layer Development: Information Security & Maintenance Electronic Records E-Government Management Library Hardware Services . . . . . . . . . . . . . . . Automation...... Database Financial Systems . Physical Security Administration Automation f:::::::::::: Systems :Temecula Outreach TV Community Services Data Network Automation [ Operations Agenda Management : Emergency Automation Communications AM 1610 120 INTERNAL SERVICE FUNDS DEPARTMENT: INFORMATION SYSTEMS THE TEM-EC U A F IT~J ~ l/ , INC- 1989 1KNi),noNs, Ww Ui,iuRiuNii'it-s" DEPARTMENT: INFORMATION SYSTEMS Program:InfitiriwJbmVjs1ew tenditure Summary Funding Source: Actual FY 2006-07 ctual FY 2007-08 ChargestoUy, Community Set Me s District, and R ede vebpment Agency Adopted Preliminary FY 2008-09 FY 2009-10 Change Change Personnel $ 873,949 $ 943,779 $ 912,272 $ 910,887 $ (1,385) -0.20/0 Operations &Maintenance 798,365 854,839 917,571 876,687 $ (40,884) -4.91/o Capital Outlay $ 1,672,314 $ 1,798,618 $ 1,829,843 $ 1,787,574 _L_(42,269 -2.3%o Program: GIS Funding Source: ChargestoCity, Community Set vices D istrid, and Rede vebpment Agency Actual Actual Adopted Preliminary Ekpendlture Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change % Change Personnel $ 286,698 $ 299,579 $ 330,833 $ 282,627 $ (48,206) -14.No Operations &Maintenance 74,294 67,758 92,445 60,917 (31,528) -34.1% Capital Outlay $ 360,992 $ 367,337 $ 423,278 $ 343,544 $ (79,734) -18.8% Program: b3miy Funding Source: Charges to Cdy, Community Servic es D utrid, a nd R ede vebpment Agency Actual Actual Adopted Preliminary Fxpenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change % Change Personnel $ 97,271 $ 112,230 $ 133,630 $ 86,573 $ (47,057) -35.2% Operations &Maintenance 103,722 113,147 82,969 83,800 831 1.G% Capital Outlay $ 200,993 $ 225,377 $ 216,599 $ 170,373 $ 46,22 21. No Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 Administrative Assistant 1.00 0.00 1.00 Director of Information Systems 1.00 0.00 1.00 Deputy Director Information Systems 0.00 1.00 1.00 (IS Administrator 1.00 0.00 1.00 GISAnalyst 1.00 0.00 1.00 Information Systems Administrator 2.00 (1.001 1.00 Information Systems Specialist 1.00 0.00 1.00 Senior (HS Programmer 1.00 0.00 1.00 Senior Information Systems Specialist 2.00 0.00 2.00 Webmaster 1.00 0.00 1.00 Department Total 11.00 0.00 11.00 121 INTERNAL SERVICE FUNDS PROGRAM: INFORMATION SYSTEMS MISSION: The Information Systems Fund is used to account for the acquisition, depreciation, and replacement of computer and communications equipment. It also provides centralized information systems support and services, as well as computer software and City enterprise application support. 2008-2009 ACCOMPLISHMENTS: ■ Installed citywide Shore Tel Voice over IP phone system ■ Moved Mall Police Substation during Promenade Mall Expansion ■ Installed Government Channel 3 in Promenade Mall Food Court ■ Installed AM 1610 Emergency Radio Station ■ Automated Traffic Management Maintenance with GBA Masters ■ Implemented Accela Wireless on Toughbooks for Building & Safety ■ Planning Commission Agenda Automation ■ Municipal Code Citation and International Building Code Fee Collection Automation ■ Foreclosure Registration Automation ■ Finance Automation - Purchasing Enhancements ■ Implemented Automated Applications Saving The City 4,858 Hours Annually ■ Installed emergency power generator for Temecula Public Library GOAL 1: IMPROVE INTERNAL AND EXTERNAL BUSINESS PROCESSES AND CUSTOMER SERVICE LEVELS FOR THE CITY OBJECTIVES: ➢ Use Information Systems Performance Measurements (Metrics) to evaluate Customer Support calls and system outages to enable root cause analysis and trend reporting on equipment performance and customer satisfaction Provide all necessary resources to facilitate the implementation of best-practice automation tools throughout the City, including specialized software such as Eden Financials, Human Resources, Payroll, LaserFiche, and Permits Plus Provide tools to allow City departments to better serve the public, which includes provisioning online services supporting our e- government strategy. This includes the necessary information security measures to protect enterprise applications and data Define, test, and implement remote access capabilities, to meet the needs of City Council Members and staff for all communications methods, including offsite and wireless capabilities 122 INTERNAL SERVICE FUNDS - - - - - - PROGRAM: INFORMATION SYSTEMS GOAL 2: MANAGE THE CITY'S RAPIDLY GROWING INFORMATION SYSTEMS NEEDS OBJECTIVES: ➢ Move internal and external websites to the Windows Content Management Server to support XML and Share Point services Develop secure online services in compliance with Payment Card Industry standards Maintain the Information Systems Strategic Plan that covers the next cycle of innovation and system usability Maintain the data and systems current and reference architecture that charts a technology roadmap for migration to new technologies Build an environment and working relationships, which allow and foster collaborative, secure and manageable use of information between departments Enhance the productivity of City staff, both in the office and in the field through increased technology Create a Citizen Request webpage with Portal Technology to develop citizen relationship management. GOAL 3: IMPROVE DISASTER RECOVERY PREPAREDNESS OBJECTIVES: ➢ Plan for load balanced Data Center services between the Data Center in City Hall and Temecula Public Library Data Center Provide a highly available Data Center with a consolidated maintenance contract Maintain and upgrade the City's own radio communications assets Begin deployment of wireless communications for EOC use Establish high-confidence and high-performance links between City Hall and Fire Station 84 complex, which can provide life-safety, resilient communications COST Charges to departments are calculated based on the number of computer ALLOCATION: workstations supported by Information Systems staff in each department 123 INTERNAL SERVICE FUNDS PROGRAM: INFORMATION SYSTEMS PERFORMANCE MEASURES Goal 1: Process Improvement Number of Help Desk Hours Assigned Goal 2: Web Presence Use click stream analysis to determine website page hits Goal 3: Manage Growth Computers installed/supported Goal 4: Emergency Operations Amount of data backed up on the SAN Projected Actual Projected Projected FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 10,000 14,894 20,000 25,000 2.5 M 2.75 M 400 440 4.5 TB 5 TB 4.OM 5.OM 4750 550 7.0 TB 8.0 TB 124 INTERNAL SERVICE FUNDS - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ . PROGRAM: GEOGRAPHIC INFORMATION SYSTEMS (GIS) MISSION: The GIS Fund accounts for the acquisition of computer equipment, software, and GIS data used in the application support and service of the City's system. 2008-2009 ACCOMPLISHMENTS: ■ Provided GIS analysis and mapping for the cleanup of the General Plan Land Use Map ■ Provided mapping and analysis for the Census 2010 Participant Statistical Areas Program (PSAP) ■ Extended the alignment to the Southern Emigrant Trail through Riverside County and collected historic location data for the Historic Temecula Virtual Interactive Website ■ Created existing trail system for TCSD Citywide brochure ■ Performed studies and analysis for Old Town Specific Plan update ■ Provided mapping and analysis for studies being performed in the Nicolas Valley (RPA) area in association with the formation of a proposed community facilities district ■ Provided mapping and analysis for the proposed Santa Margarita Ecological Reserve annexation ■ Provided mapping and analysis in support of the General Plan Housing Element Update ■ Provided mapping and analysis for the City's su stai n abi I ity project ■ Developed system for identifying foreclosure properties ■ Provided departmental Geocortex training GOAL 1: OPERATE THE CITY-WIDE GEOGRAPHIC INFORMATION SYSTEM (GI S) TO MEET LOCAL DATA AND INFORMATION NEEDS OBJECTIVES: ➢ Perform on-going updates to the City's GIS Data, and develop additional data layers to support City departments and programs and to increase efficiency in providing public information Ensure GIS data integrity Produce reports and map exhibits for various City departments in support of their operations and for the community to improve customer service Evaluate the cost and feasibility of the clean-up of Parcel and Centerline layers and assuming full maintenance responsibilities 125 INTERNAL SERVICE FUNDS PROGRAM: GEOGRAPHIC INFORMATION SYSTEMS (GIS) GOAL 2: INCREASE USABILITY OF GIS DATA FOR CITY STAFF OBJECTIVES: ➢ Conduct periodic City-wide training for ARCIMS program ➢ Add additional GIS Layers on the ARCIMS GIS website for City staff ➢ Refine and update the GIS data dictionary, library, and metadata and make available to City staff and outside agencies and jurisdictions ➢ Update and monitor Permits Plus database to ensure successful and efficient integration with GIS GOAL 3: COORDINATE WITH OUTSIDE AGENCIES, JURISDICTIONS AND CONSULTANTS TO IMPROVE DATA UPDATE PROCEDURES AND ACCURACY AND EXPLORE DATA SHARING OPPORTUNITIES OBJECTIVES: ➢ Take part in SCGIS Council meetings and subcommittees Participate in regional user group (IEGIS) activities and discussions Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 GIS Layers supported 450 460 550 550 City Derived GIS Layers maintained 300 348 400 400 Number of GIS requests completed 1,000 1,010 1,100 1,200 126 INTERNAL SERVICE FUNDS PROGRAM: LIBRARY MISSION: The Temecula Public Library Information Systems Fund is used to account for the acquisition, depreciation, and replacement of computer and communications equipment. It also provides systems support and services, as well as computer software and automation support. 2008-2009 ACCOMPLISHMENTS: ■ Library website upgraded with new Aqua browser ■ Community Room Audio Usual System upgraded ■ R F I D tagging system upgraded for more granular book sorting ■ Automatic Payment Machine upgraded ■ Safari POS extended to the Library for facility reservations ■ Library Printing Services upgraded to support print pooling ■ Library wireless access enhanced with Firetide GOAL 1: IMPROVE INTERNAL AND EXTERNAL BUSINESS PROCESSES AND CUSTOMER SERVICE LEVELS FOR THE LIBRARY OBJECTIVES: ➢ Use Information Systems Performance Measurements (Metrics) to evaluate customer support calls and system outages to enable root cause analysis and trend reporting on equipment performance and customer satisfaction Provide all necessary resources to facilitate the implementation of best practice automation tools Define, test, and implement remote access capabilities to improve Library uptime Create dynamic web templates to define editable regions, allowing Library employees to manage the content on their public website GOAL 2: MANAGE THE LIBRARY'S RAPIDLY GROWING PUBLIC UTILIZATION WITH AUTOMATION TECHNOLOGY OBJECTIVES: ➢ Maintain the Library's Strategic Plan that covers the next cycle of innovation and system usability Develop and implement an Information Life Cycle Management (ILM) strategy Manage Library's website with net technology for disseminating policies and scheduling information 127 INTERNAL SERVICE FUNDS PROGRAM: LIBRARY GOAL 3: IMPROVE DISASTER RECOVERY PREPAREDNESS OBJECTIVES: ➢ Upgrade the Library systems infrastructure for improved data center environmental support, data protection, and fail-over for distributed data processing capabilities ➢ Manage load balanced data center services between the Library Data Room and the Data Center in City Hall ➢ Provide a highly available data center with a consolidated maintenance contract Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-11 Self check-out volume (number of books) 150 ,00 219 ,051 230, 000 270 ,000 Books returns sorted through bin sorter (number of books) 600, 000 801 ,086 850, 000 900 ,000 Number of patrons counted by security gates 300, 000 410 ,571 410, 571 450 ,000 Computer usage 80, 000 86, 163 88, 000 90, 000 Library web hits 100, 000 204 ,000 220, 000 250 ,000 128 THE TEM-EC U A F IT~J ~ l/ , INC- 1989 DEPARTMENT: SUPPORT SERVICES Program: Support Services Funding Source: ChargestoUy, C ommuniy Services Disftf, and R ede vetopment Agency Actual Actual Adopted Preliminary Expenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change % Change Personnel $ 144,635 $ 158,868 $ 181,121 $ 230,558 $ 49,437 27.31/o Operations &Maintenance 163,171 188,422 172,240 164,130 (8,110) -4.7% Capital Outlay Personnel Allocation Central Services Coordinator Central Services Supervisor Office Assistant Department Total $ 307,806 $ 347,290 $ 353,361 $ 394,688 $ 41,327 11.7/0 Authorized Authorized 2008-09 Changes 2009-10 0.00 1.00 1.00 1.00 0.00 1.00 1.00 0.00 1.00 2.00 1.00 3.00 129 INTERNAL SERVICE FUNDS PROGRAM: SUPPORT SERVICES MISSION: The Support Services Fund is the cost center for central duplicating services, mailroom services, City Hall reception services, and duplicating equipment maintenance/lease for City Hall and its off- site facilities 2008-2009 ACCOMPLISHMENTS: ■ Ensured proper copier/printer/fax equipment needs for City Hall, Library, and off-site City facilities ■ Managed cost effective relocation of copiers/printers versus the purchase of new equipment GOAL 1: ENSURE COST EFFECTIVE STANDARDS ARE UTILIZED WHEN PURCHASING CENTRAL SERVICES PRODUCTS OBJECTIVES: ➢ Continue to explore purchasing options for paper goods and all Central Services products by way of piggybacking on county/state contracts, internet, etc. GOAL 2: PROVIDE TIMELY, HIGH QUALITY, AND EFFICIENT DUPLICATING/POSTAL SERVICES OBJECTIVES: ➢ Maintain efficient usage/optimal functioning levels of all duplicating equipment and fax machines through the maintenance agreement Ensure staff is crossed trained to ensure high customer service to internal staff GOAL 3: PROVIDE THE UTMOST CUSTOMER SERVICE AT THE RECEPTION DESK OBJECTIVES: ➢ Keep all pertinent information current to ensure the highest customer service levels to the public Track relevant information such call volume, walk-in customers, etc. to determine needs, improvements, and effectiveness Proper training on the new phone system 130 INTERNAL SERVICE FUNDS PROGRAM: SUPPORT SERVICES COSTALLOCATION: Charges to departments are calculated based on the number of color and regular copies made by each department, as well as the number of on- site personnel for each department Projected Actual Projected Projected PERFORMANCE MEASURES: FY 2007-08 FY 2007-08 FY 2008-09 FY 2009-10 Total number of copies printed 4,200,000 3,300,250 3,300,000 3,380,000 Total number of calls received 48,000 40,000 43,000 41,000 131 THE TEM-EC U A F IT~J ~ l/ , INC- 1989 1KNi),noNs, Ww Ui,iuRiuNii'ii-s" DEPARTMENT: FACILITIES Program: Facilities Funding Source: Charges to C#y, Community Set vices Dd rid, and R ede velopment Agency Actual Actual Adopted Preliminary Expenditure Summary FY 2006-07 FY 2007-08 FY 2008-09 FY 2009-10 $ Change % Change Personnel $ 386,966 $ 327,154 $ 354,516 $ 408,373 $ 53,857 15.21/o Operations &Maintenance 264,082 305,893 412,803 475,350 62,547 15.21/o Capital Outlay - - - $ 651,048 $ 633,047 $ 767,319 $ 883,723 $ 116,404 15.21/o Authorized Authorized Personnel Allocation 2008-09 Changes 2009-10 Custodian 2.00 0.00 2.00 Facility Services Manager 0.50 0.00 0.50 Lead Maintenance Worker 0.50 0.00 0.50 Maintenance Superintendent 0.25 0.00 0.25 Maintenance Supervisor 0.30 0.00 0.30 Maintenance Worker 0.50 0.00 0.50 Office Specialist 0.30 0.00 0.30 Department Total 4.35 0.00 4.35 MISSION: The Facilities Fund is used to account for the cost of operating and maintaining City Hall. COSTALLOCATION: Charges to departments are calculated based on the square footage of space utilized by each department at City Hall and the City Maintenance Facility. 132 ITEM NO. 36 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Shawn Nelson, City Manager DATE: June 9, 2009 SUBJECT: Review and Adoption of the FY 2010-14 Capital Improvement Program PREPARED BY: Genie Roberts, Director of Finance RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FOR FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-10 BACKGROUND: The Capital Improvement Program (CIP) is the City's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are nonrecurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. CIP Development: The CIP was developed by taking recommendations provided by the staff and the City Council during a series of workshops. The primary focus of these workshops was to identify community needs in the areas of roads and streets, bridges, public buildings, parks and recreation facilities, and redevelopment projects. All projects were reviewed to ensure consistency with the provisions of the City's General Plan, as well as the long-term vision of the City as developed by the City Council. At the Public and Traffic Safety Commission Meeting on April 23, 2009, the Circulation and Infrastructure portions of the document were reviewed and the proposed projects were approved. The Community Services Commission, at their May 11, 2009 meeting, reviewed the Parks and Recreation portion of the document and approved the proposed projects. On May 20, 2009, the City Council held a workshop to review and discuss the proposed CIP. A presentation was provided to the City Council of an overview of the Capital Improvement Program. City Council Members and staff discussed, in detail, several projects within the CIP. Atthe direction of City Council, Staff added the 50 meter swimming pool to the Future Years listing of projects. Also on May 20, 2009, the Planning Commission found the proposed CIP to be consistent with the General Plan in accordance with Government Code Section 65403 of the State Planning and Zoning Law. Costs: Overall, the total cost as identified in the CIP is $393,629,088. A total of 70 projects are included in the program, consisting of 27 Circulation Projects, 18 Infrastructure/Other Projects, 16 Park Projects, and 9 Redevelopment Agency/Housing Projects. The following illustrates the associated costs for each project classification and total cost. Type of Project Number of Cost of Projects Projects Circulation 27 $272,627,863 1 nfrastructure / 18 $ 70,971,743 Other Parks / 16 $ 9 080 307 Recreation , , RDA / Housing 9 $ 40,949,175 TOTAL 77 $393.629.088 Revenue: Projected revenue from identified sources for the Five-Year Capital Improvement Program is $340,541,754. Unspecified (unfunded) project costs for the five-year program total $58,799,533. Through the first two years of the five-year program, there is adequate funding for all proposed projects with over $142 million in funded projects the first year alone. The CIP is fully funded in fiscal year 2009-10 at $142,561,323, and fiscal year 2010-11 at $106,734,265. CIRCULATION PROJECTS There are twenty-seven (27) Circulation projects in the CIP with projected costs of $272,627,863. The Circulation projects represent the majority of the available funding. The following are of particular interest: ➢ French Valley Parkway/Interstate-15 Over-Crossing Interchange Improvements ➢ Interstate-15 / State Route 79 South Ultimate Interchange ➢ Main Street Bridge Over Murrieta Creek (Replacement) ➢ Pavement Rehabilitation - STPL Project (Rancho California Road) ➢ Western ByPass Bridge Over Murrieta Creek ➢ Winchester Road / Highway 79 North Beautification The first fiscal year, 2009-10, of the CIP has a total circulation funding requirement of $69,277,456. All of these projects will have a significant impact on traffic circulation and, ultimately, the quality of life in the City. INFRASTRUCTURE 1 OTHER (PUBLIC FACILITY) Within the Infrastructure section of the CIP, there are eighteen (18) projects with a projected cost of $70,971,743. The more significant projects include the following: ➢ Civic Center ➢ Old Town Gymnasium (design) ➢ Temecula Children's Museum Refurbishment ➢ Temecula Community Center Expansion The fiscal year 2009-10 funding is over $46 million for Infrastructure/Public Facility projects. The total projected cost for sixteen (16) Park projects is $9,080,307. Park projects of interest include the following: ➢ Redhawk Park Improvements ➢ Reclaimed Water Irrigation Retrofit -Various Sites REDEVELOPMENT AGENCY (RDA) / HOUSING PROJECTS There are nine (9) RDA / Housing projects, with a projected cost at $40,949,175 over a five-year CIP. These projects include: ➢ Affordable Housing ➢ Auto Mall Sign ➢ Old Town Infrastructure projects ➢ Residential Improvement Program Within the first year of the CIP, RDA/Housing projects total over $24.6 million. FISCAL IMPACT: The adoption of the Fiscal Year 2010-14 Five-Year Capital Improvement Program establishes the project appropriations for fiscal years 2009-10 in an amount of $142,561,323. Projects which do not have sufficient funds within the funding source will not proceed until the funding has been secured. ATTACHMENTS: -Resolution No. 09- -Proposed Capital Improvement Program Fiscal Years 2010-2014 RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-2010 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated thereunder (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 20, 2009, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. That certain a document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2010-14" included herein, are appropriations for FY 2009-10, and are hereby adopted. The CIP appropriations for the FY 2008-09 which have not been completed, encumbered, nor included in the FY 2010-14 CIP, are hereby carried over for each applicable project to the FY 2009-10. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 4. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. C. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 4.13. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 5. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 9th day of June, 2009. Maryann Edwards, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA } I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 9th day of June, 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 22010-2014 CITY COUNCIL: MARYANN EDWARDS, Mayor JEFF COMERCHERO, Pro Tempore MICHAEL S. NAGGAR, Council Member CHUCK WASHINGTON, Council Member RONALD H. ROBERTS, Council Member CITY MANAGER: SHAWN NELSON Prepared by the Finance Department GENIE ROBERTS, CPA Director of Finance Us MISSION STATEMENT r, kv The mission of the City of Temecula is to maintain a safe, secure, clean, healthy, and orderly community; to balance the utilization of open space, parks, trail facilities, quality jobs, public transportation, diverse housing, and adequate infrastructure; and to enhance and revitalize historic areas. The City will encourage programs for all age groups, utilize its human resources, and preserve its natural resources while . stimulating technology, promoting commerce, and utilizing' sound fiscal policy. MA It is the City Council's resolve that this mission will instill a sense of pride and accomplishment in its citizens and that the City will be known as a progressive, innovative, balanced, and environmentally sensitive community. Tfir E ~ I 1L CtTy i Tii¢z~+~J~ J EC: ~~I lu<-. 1989 CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 TABLE OF CONTENTS Pale Transmittal Message 1 Resolution Adopting Capital Improvement Program 4 California Society of Municipal Finance Officers Certificate of Award 6 City Organizational Chart 7 Description of Priorities 8 Parameters for CIP Budget Costs Estimates 9 Description of Revenue Sources 10 SUMMARIES Projected Revenue Summary 13 Project Summary by Type of Project 16 Expenditure Summary by Project 22 CIP Major Revenue Sources 23 Comparison Between Projected Revenue and Costs 24 CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 33 Butterfield Stage Road Extension Beltway Project 35 Citywide Adaptive Traffic Light Synchronization System 37 Closed Circuit Television {CCTV} Installation on Temecula Parkway and Pechanga Parkway 39 Flashing Beacons 41 French Valley Parkway/ Interstate-15 Over-Crossing and Interchange Improvements 43 French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements - Phase I 45 Interstate-15 / State Route 79 South Ultimate Interchange 47 Main Street Bridge Over Murrieta Creek (Replacement) 49 Meadows Parkway Bike Lane 51 F E,INr[; E,C-U1 L,IA C ITYi E~ 1 ..r,n...r r.rn.i+ni+.nr i.ni.ninrrrr nr CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 TABLE OF CONTENTS " GONravuEo Page Medians and Parkways - Citywide 53 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 55 Nicolas Valley - Community Facilities District (Liefer Road) 57 Pavement Rehabilitation Program-Citywide ............................59 Pavement Rehabilitation-De Portola Road ............................61 Pavement Rehabilitation- STPL Project ............................63 Pechanga Parkway - Dual Right Turn Lanes from Temecula Parkway 65 Pechanga Parkway Improvements - Phase II ............................67 Road and Storm Drain Repair at Rancho California Road ............................69 Road Reconstruction at Jedediah Smith Road 71 Slurry Seal at Paloma Del Sol and Temeku Hills 73 Temecula Creek Crossing for Access to Temecula Parkway 75 Temecula Parkway Striping Modification from Interstate-15 to Pechanga Parkway 77 Traffic Signal Installation - Citywide 79 Traffic Signal Interconnect Equipment Installation ............................81 Western Bypass Bridge Over Murrieta Creek 83 Winchester Road/Highway 79 North Corridor Beautification ............................85 INFRASTRUCTURE / OTHER PROJECTS Citywide Storm Drain Improvements ............................89 Civic Center ............................91 Erosion Control Measures for the Access Road on Margarita Road at Long Canyon 93 Fire Station 73 Living Quarters Upgrade ............................95 Fire Station Roripaugh Ranch Site ............................97 History Museum Expansion ............................99 Library Parking Lot Expansion ..........................101 Murrieta Creek Improvements ..........................103 Old Town Gymnasium ..........................105 ii L.C ill.L \ CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 TABLE OF CONTENTS " CONTINUED Page Old Town Police Substation .........................................................................................................................................107 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail System 109 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect ..............................................................111 Teen/Young Adult Center .............................................................................................................................................113 Temecula Children's Museum Refurbishment .............................................................................................................115 Temecula City Entry Monumentation ...........................................................................................................................117 Temecula Community Center Expansion .....................................................................................................................119 Temecula Park and Ride ..............................................................................................................................................121 Temecula Police Station (Tenant Improvement) ..........................................................................................................123 PARKS / RECREATION PROJECTS Children's Museum Parking Lot Renovation .....127 Dog Park Areas - Various City Parks .....129 Neighborhood Park Security Lighting .....131 Pala Park Retrofit Tennis Court Lights .....133 Play Structure Retrofit at Various Parks .....135 Reclaimed Water Irrigation Retrofit - Various Sites .....137 Redhawk Park Improvements .....139 Ronald Reagan Monument Site Preparation .....141 Ronald Reagan Sports Park Channel Silt Removal and Desiltation Pond .....143 Ronald Reagan Sports Park North / South Fields Back Stops, Dugout and Parking Lot with Trash Enclosure .....145 Roripaugh Ranch Open Space Trails .....147 Sam Hicks Monument Park Playground Replacement .....149 Santiago / Ynez Park Site Design 151 Skate Park Drainage Improvements 153 Vail Ranch Park Improvements 155 Vail Ranch Park Site D 157 iii L.C ill.L \ CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 TABLE OF CONTENTS - cowriivuFv Page REDEVELOPMENT AGENCY/RDA HOUSING PROJECTS Affordable Housing ....................161 Affordable Housing Projects - Future Obligations ....................163 Auto Mall Sign ....................165 NW RDA Property Grading and NPDES Compliance ....................167 Old Town Infrastructure Projects- Mercedes Street, Main Street, and the Town Square ....................169 Old Town Infrastructure Projects- Parking Structure, Office and Retail ....................171 Old Town Infrastructure Projects- Relocation of Existing Structures/Demolition and Grading ....................173 Old Town Sound System - Retrofit ....................175 Residential Improvement Programs ....................177 FUTURE YEARS PROJECTS Circulation ....................179 Infrastructure ....................179 Parks ....................180 APPENDIX Glossary of Terms ........................................................................................................................................................181 1 ndex .............................................................................................................................................................................184 Map of Major CIP Projects ............................................................................................................................................189 1v T+HE ' MI-1 E,i~' ■ ~A a ti.,~-_ i ~s4 ~ Honorable Mayor and Members of the City Council. It is with great pleasure that I submit the City of Temecula's Capital Improvement Program (CIP) Budget for Fiscal Years 2009-10 through 2013-14. This document is the result of more than 500 hours of planning and development in several workshops, including a City Council Workshop held on May 20, 2009. All projects presented in this five-year budget have been carefully programmed to ensure the community's capital improvement needs are met both now and in the future. CITY OF TEMECULA PROFILE AND DEMOGRAPHICS The City of Temecula is a fast growing community, which extends across 30 miles of gently rolling hills and comprises approximately 102,604 residents of various cultural backgrounds. The City maintains approximately 291 miles of the 352 total miles of streets within its boundaries. Additionally, the City has 38 parks on 308 developed acres, providing extensive recreational opportunities for both Temecula citizens and surrounding communities. The Temecula Valley Unified School District provides 33 schools for 28,697 students in Kindergarten through 12th grade. The City of Temecula focuses on community needs and quality of life through day-to- day operations, a proactive economic development element, and by meeting the City's capital improvement needs. ECONOMIC DEVELOPMENT POLICY The City's economic development policy centers on providing a broad range of infrastructure improvements to induce both tourism and business investment in the City of Temecula. By providing a commercial and residential core that is attractive, of high quality, and possesses adequate infrastructure to support the residential, business and tourist population, Temecula has quickly become a destination location for a broad spectrum of the population. Significant improvements in this budget document include French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements, Pechanga Parkway Improvements - Phase II, Old Town Infrastructure Projects, Civic Center, and Redhawk Park Improvements. All of these projects will provide additional opportunities and access to the City and improve the overall quality of life. CAPITAL BUDGET POLICY The purpose of the CIP Budget document is to serve as a planning tool, which coordinates the financing and scheduling of major projects undertaken by the City. The CIP Budget document has been prepared in accordance with generally accepted accounting principles. This document is dynamic and, consequently, must be revised annually to address changing needs, priorities, and financial conditions. The capital improvements presented in this document are the City's major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right-of-way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. The City's goal in providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. PLAN DEVELOPMENT This CIP budget document was developed by incorporating input from key management team members, based on community comments and feedback received throughout the year. This team then, through several workshops, identified and evaluated community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities, and redevelopment projects. Each proposed project was reviewed and discussed to ensure funding, timing, and necessity were appropriately addressed. A CIP City Council workshop was held on May 20, 2009. This workshop provided the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. All projects were evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City's long-term vision as developed by the City Council. The proposed circulation, infrastructure, and park projects were reviewed and approved by the Planning Commission, Public/Traffic Safety Commission and the Parks and Recreation Commission. Projects in this document have been scheduled in each of the five fiscal years based on community needs, as determined by the City Council and availability of funding. Priority rankings in each major category (Circulation, Infrastructure/Other, Park, and Redevelopment Agency) have been assigned in accordance with the priority guidelines as shown on the Description of Priorities page herein. Additionally, since many projects in the CIP are conceptual in nature, the general outline for cost estimates provided in last year's CIP document was revised and utilized as shown on the Parameters for CIP Budget Cost page herein. The fiscal years 2010-14 CIP identifies a total of 70 projects consisting of 27 Circulation Projects totaling $272,627,863, the Infrastructure/Other section consists of 18 projects totaling $70,971,743, the Parks/Recreation section consists of 16 projects totaling $9,080,307, and the Redevelopment Agency (RDA) Housing section consists of 9 projects totaling $40,949,175. The total cost to complete all of the proposed projects is $393,629,088, of which $142,561,323 is programmed for fiscal year 2009-10. Also of note, in this document, there is over $58.8 million in projects with unspecified funding sources. These projects have been identified as necessary infrastructure for the City, and will require that funding sources be identified before the projects can commence. 27 Circulation $272,627,863 18 Infrastructure/Other 70,971,743 16 Parks/Recreation 9,080,307 9 Redevelopment 40,949,175 70 $393,629.088 2 GIP BUDGET INFORMATION PROVIDED Information included in this document is as follows: ❖ Description of Revenue Sources provides a general description of sources of revenue for the CIP. •S Description of Priorities provides the guidelines used in prioritizing projects. •S Parameters forC1P Budget Cost Estimates provides standard estimating criteria for project costs. ❖ Projected Revenue Summary provides five-year projections for each of the major sources of funds to be utilized for capital improvements. •S Project Summary by Type of Project provides summary information of the Capital Improvement projects arrayed on spreadsheets by the type of project and priority. ❖ Comparison Between Projected Revenue and Costs provides summary information of costs versus revenue in each fiscal year by source of funds. •S Project Descriptions provide a description of each project which includes the scope of the project, costs, source of funds, the fiscal year(s) in which the project is anticipated to be constructed, and a location map. ❖ Future Years Projects provide an opportunity for long range planning that exceeds the five-year period in each of the major groupings (Circulation, Infrastructure, Park and Redevelopment/Housing). CONCLUSION The revenue estimates, although conservative, are strictly estimates. The actual amount of funds available for construction will vary based upon the state of the economy. The City's major revenue source for last year's CIP budget was Special Districts and Development Impact Funds. This year, these two revenue sources have again combined to provide the City's dominant source of revenue. The City Council will be updated throughout the year on the status of projects and corresponding revenue sources. The fiscal years 2019-14 Capital Improvement Program is a result of a total team effort of both City staff and City Council. There are 55 projects which are scheduled to begin design, construction and/or be completed in fiscal year 2009-10. These projects are intended to enhance the safety and quality of life for all citizens in the City of Temecula. I would like to thank staff and the City Council for all of the contributions that were made in developing the capital budget that will serve as the footprint for Temecula's future. Sincerely, "JA. S, Shawn D. Nelson City Manager RESOLUTION NO. 09- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2010-14 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2009-2010 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated thereunder (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 20, 2009, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. That certain a document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2010-14" included herein, are appropriations for FY 2009-10, and are hereby adopted. The CIP appropriations for the FY 2008-09 which have not been completed, encumbered, nor included in the FY 2010-14 CIP, are hereby carried over for each applicable project to the FY 2009-10. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 4. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. C. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 4.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 5. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED, by the City Council of the City of Temecula at a regular meeting held on the 9th day of June 2009. ATTEST: Susan W. Jones, M MC, City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) Maryann Edwards, Mayor I, Susan W. Jones, MMC, City Clerk of the City of Temecula, California, do hereby certify that Resolution No. 09- was duly and regularly adopted by the City Council of the City of Temecula at a regular meeting thereof held on the 9th day of June 2009, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC, City Clerk 5 -r"E E ~tl 11 2% ~ J `c'J lr~c_ 798'9 CSMFO CERTIFICATE OF AWARD CaC:fomia Society of JKunicipaCEinance Officers Certificate of Award For Excellence in Capital Budgeting Fiscal Year 2008-2009 The California Society of Municipal Finance Officers (CSMFO)proud[y presents this certificate to City of Temecula For meeting the criteria established to achieve the EXCELLENCE AWARD in the CAPITAL BUDGET CATEGORY. February 17, 2009 Viki Copeland Pamela Arends-King, Chair CSMFO President Budgeting & Financial Reporting 6 Tl l r-~+~ J~ ~ry a TLS' CvY ~r ■r1--. 1989 ORGANIZATIONAL CHART Tu11 T E MECUL _ INC- 7989 '~''tTy/ CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 PRIORITY I: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a significant impact on the financial well being of the City. The project must be initiated or financial opportunity losses may result. PRIORITY II: The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, and/or quality of life. PRIORITY III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value. PRIORITY Ill: The project will be an improvement to the community, but does not necessarily need to be completed within a five-year capital improvement program time frame. 8 THE ~lrY eF TEMECUI rdc. 1989 Administration Costs Estimated Total Proiect Costs Property Zonina Percentage Over $10 Million 5% Industrial Property $5 Million to $10 Million 8% Commercial/Retail/Office $1 Million to $5 Million 12% Commercial - Old Town $500,000 to $1 Million 15% Rural/Residential $100,000 to $500,000 20% Flood Plain Less than $100,000 25% Multi-Family Residential Single Family Residential Estimated Total Construction Costs Design Costs Building Type Percentage Estimated Cost (vacant, Per sq. ft.) $15.00 $20.00 $65.00 $0.50 - $2.00 $1.00 $5.00 $3.00 Estimated Cost (per sq. ft.) Over $10 Million 5% Assembly Use Building $300 $5 Million to $10 Million 8% Office $300 $1 Million to $5 Million 12% Multi-Family Housing $175 $500,000 to $1 Million 15% Community Parks (per acre) $300 $100,000 to $500,000 20% Neighborhood Parks (per acre) $230 Less than $100,000 25% Parameters for the CIP cost estimates are adjusted annually to reflect current economic conditions and cost of living increases. 9 CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 THE 1 ~ ~~lJ CtTy eF- TO, ,NC_ ,9S'q /H A/ /V /N CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Assembly Bill 2766 (AB 2766) - State funds that are available to implement programs and projects that reduce air pollution from motor vehicles. Assessment District - Bonds are issued to generate proceeds to be used to finance the construction of various capital improvements. Bonds are repaid using assessments received from benefiting property owners within the district property boundaries. Bicycle Transportation Account (BTA) - State funds that are available for projects that improve safety and convenience for bicycle commuters. Capital Project Reserves - City General Funds retained for capital improvement projects. Certificates of Participation (COPs) - Certificates of Participation are issued to generate bond proceeds to be used for capital projects. Community Development Block Grant (CDBG) - Federal funds allocated to local government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to be applied for and used within a broad functional area such as community development. Community Facilities District (CFD) - A tool that allows the City to construct desired and authorized public improvements with costs of the projects paid for by the benefited properties within the boundaries of a designated area. The costs are then financed through the issuance of bonds payable over a period of years. Development Impact Fees (DIF and DIF-Various) - Fees generated by development applications to offset the effect of development to include infrastructure, fire protection, public facilities and services, libraries, roads, schools, parks, traffic signal mitigation and open space/public art. Fees are determined by the cost of the project at the time of application. Donations - Funding pledged from other agencies or individuals to finance the construction of capital public improvements. Economic Development Initiative (EDI) - This is a federal grant designed to improve public facilities at the local government levels. 10 THE E CU CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Federal Funding Request - Federal funding has been requested from legislators to help finance construction of the Old Town Gymnasium project. Highway Bridge Rehabilitation & Replacement (HBRR) - Authorized by the Federal Transportation Equity Act for the 21 St Century (TEA - 21), this program provides for the replacement or rehabilitation of public highway bridges over waterways, other topographical barriers, other highways or railroads. Indian Gaming MOU - The passage of Propositions 94, 95, 96, and 97 preserves tribal gaming agreements and increases the percentage of revenues Indian tribes pay to the State. These propositions also require local jurisdictions to negotiate memorandums of understandings with local Indian tribes to offset the impacts of Indian gaming on public services and infrastructure. Measure A Local Streets and Roads 1 Measure A Highway Program - Funds generated from the one-half percent sales tax levied throughout Riverside County to carry out transportation projects by the County and cities. Proposition 1B (Traffic Light Synchronization Programs - TLSP; Streets and Roads) - State funds from proposition 1 B bond measure that shall be used to fund traffic light synchronization projects to improve safety, operations, and the effective capacity of local streets and roads. Proposition 42 - As part of the State's Traffic Congestion Relief Plan, these funds are available for street and highway maintenance, rehabilitation, and reconstruction of necessary associated facilities. Public Lands and Highways Program (PLH) - This is a federal grant used for the improvement of roads and highways. Quimby - The City's park-in-lieu or park development fee is assessed under provisions of the Subdivision Map Act which allows the City to require the dedication of land or the payment of a fee in lieu of land to be used for the purchase (or development) of park property. Redevelopment Agency Tax Increment Bond Funds (RDA) - This Agency has the authority to pay for public improvements that will be repaid from tax revenue received by the Agency. The size of the bond issue is dependent on the amount of tax revenue received. No additional tax is paid by properties within the redevelopment area. The Agency receives its revenue from its ability to collect the full amount of taxes paid by all new development (above a base figure established by the County), rather than sharing this tax growth with other agencies, except as specified in various pass- through agreements. 11 THE E CU CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 RDA/Low/Moderate Housing (RDA Housing) - Funding source is available from the City's Redevelopment Agency. State law requires that 20% of gross RDA proceeds be set aside to fund housing opportunities for low-and moderate- income families. Reimbursements/Other - Funding made available from other agencies or sources on a reimbursement, donation, and contribution basis. The actual reimbursement agreement states the conditions of reimbursement specific to a particular project. Rule 20A (Southern California Edison) - The California Public Utilities Commission's (CPUC) Rule 20 sets policies and procedures for the conversion of overhead power lines and other equipment to underground facilities, a process called "undergrounding." Rule 20A projects are paid for by all Southern California Edison (SCE) ratepayers. The city and county governments choose these projects and apply for funding Safe, Accountable, Flexible, Efficient, Transportation Equity Act - Legacy for Users (SAFETEA - LU) - Signed into law on August 10, 2005, and provides for highways, highway safety, and public transportation to improve safety, reduce traffic congestion, and other activities related to solving transportation problems. This new program takes off where STP, TEA-21, and ISTEA left off. Safe Routes to School Program (SR2S - Federal; SRTS - State) - Competitive Grant through CalTrans to construct facilities that enhance the safety for pedestrians and bicyclists. Senate Bill 621 and Senate Bill 288 (Special Distribution Funds) - Represents a regional organization made up of tribal governments primarily within Riverside and San Bernardino counties. TASIN member tribes contribute a percentage of their gaming revenues to the Indian Gaming Special Distribution Fund (SDF), as established by the State Legislature, to offset the impacts of Indian gaming on public services and infrastructure. State Transportation Improvement Program (STIP) Augmentation - State funds from a proposition 1 B bond measure that shall be used as additional augmentation funding for the five-year State Transportation Improvement Programs. Surface Transportation Program (STP) (STPL) and Transportation Enhancement Activities (TEA) - Federal funds available for local agencies to improve the safety and efficiency of the local transportation system. Funds are available for both the planning and construction phases of projects. Transportation Uniform Mitigation Fee (TUMF) - Multi-jurisdictional development impact fee paid for by new development to provide the transportation infrastructure necessary to accommodate new development. 12 C-77~I 11 Z/ ~1 ll Ir~c__ -1989 CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 '1 1 IN III IDA X TA 0110,111 DE MO 107 1.111 •r k I Projected Projected Projected Projected Projected Projected Available Fund 200912010 201012011 201112012 201212013 201312014 Funds FUNDING SOURCE Balance Revenue Revenue Revenue Revenue Revenue Future Years Available Assembly Bill 2766 Assessment District Capital Project Reserves Certificates of Participation Community Development Block Grant Community Facilities Districts Development Impact Fees (DIF) Old Structure: Road Median Improvements Development Impact Fees (DIF) - New Structure: Corporate Facilities Fire Facilities Library Facilities Open Space and Trails Parks and Recreation Police Facilities Public Art Quimby Street Improvements Traffic Signals Donations Economic Development Initiative (EDI) Grant Highway Bridge Rail Replacement (HBRR) Measure A (Local Streets and Roads) Measure A (Highway Program) Proposition 1 B - (TLSP) Proposition 1 B - (Streets and Roads) Proposition 42 Public Lands and Highways Program (PLH) $473, 724 $118,545 $119, 730 $120, 927 $122, 137 $123, 358 $1,078, 421 0 4,857, 966 13,926,324 533,700 200, 000 125, 000 19,642, 990 22,695, 533 92,151 22,787, 684 2,021,129 300, 000 1,710, 000 4,031, 129 43, 498, 601 375,541 91 ,198 4,088, 508 48, 053, 848 10, 765 10, 765 301, 432 196,323 376, 650 483, 237 551, 996 72, 013 1,981, 651 191, 916 118,426 205, 262 209, 487 204, 204 69, 350 998, 645 126, 976 72,563 413, 657 719, 942 913, 999 128, 170 2,375, 307 492, 540 64,609 251, 573 394, 618 469, 660 134, 436 1,807, 436 31, 548 221,661 672, 014 993, 982 1,128, 742 429, 318 3,477, 265 320, 514 103,656 149, 187 169, 912 195, 003 79, 014 1,017, 286 184, 112 23,085 36, 185 52, 585 64, 335 26, 185 386, 487 384, 828 31,390 126, 972 437, 380 558, 532 398,882 1,937, 984 3,321, 445 3,050,184 2,712, 029 1,305, 292 759, 316 255, 653 11,403, 919 814, 819 433,185 395, 349 194, 956 117, 755 36, 188 1,992, 252 401, 000 401, 000 162, 000 162, 000 4,337, 981 4,337, 981 5,853, 277 862,163 1,052, 098 1,151, 568 1,302, 553 1,498, 762 11,720, 421 10,000, 000 10,000, 000 20,000, 000 515,000 515, 000 1,455, 935 1,455, 935 88, 000 88, 000 1,489, 482 1,489, 482 13 FUNDING SOURCE State and Federal Grants: Bicycle Transportation Account (BTA) SAFETEA-LU Transportation Enhancement Activities (TEA) STI P Augmentation STP STPL Safe Routes to School Program (SRTS) Safe Routes to School Program (SR2S) Redevelopment Agency (RDA) TAB 2006 Redevelopment Agency (RDA) TAB 2007 RDA Housing Reimbursements/Other Senate Bill 621 Senate Bill 821 TUMF Available Fund Balance 14,611,224 3,524,608 12,473,856 1,280,101 8,400,807 Projected 2009/2010 Revenue 164,227 1.133.000 458,990 2,720,000 425,520 520,971 22,658 31,636 2,255,051 999.450 132,000 8,994,418 Projected 2010/2011 Revenue 3,200,000 1,999,772 3,983,705 Projected Projected Projected Projected 201112012 201212013 201312014 Funds Revenue Revenue Revenue Future Years Available 10,545,000 21,000,000 2,034,931 2,070,790 2,107,325 50,000 59,036,086 10,212,740 3,000,000 164,227 3,200,000 1,133,000 31,545,000 458,990 2,720,000 425,520 520,971 14,633,882 3,556,244 22,941,725 6,313,256 8,400,807 132,000 81,243,244 TOTAL REVENUE $125,394,527 $45,911,319 $85,655,167 $41,549,557 $32,584,022 $9,447,162 $340,541,754 14 Tfir E ~ I 1L CtTy -rsm ~'lY i JJL ' . ~9g9 CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 PROJ ECT SUM MARY PROJECT Actuals to Future Total Cost to Project Source of Funds 200940 2010-11 201142 2012-13 201344 Date Years Project Cost Complete CIRCULA TION Abbott Corporation Roadway Improvements Capital Project Reserves 750,000 750,000 750,000 Butterfield Stage Road Extension Beltway Project CFD (Roripaugh Ranch) 118,464 25,470,518 13,238,387 38,827,369 38,708,905 TUMF 1,438,000 1,438,000 Citywide Adaptive Traffic Light Synchronization System DIF (Traffic Signal) 103,000 100,000 203,000 203,000 Proposition 1B (TLSP) 515,000 515,000 515,000 Unspecified' 400,000 400,000 400,000 Closed Circuit Television (CCTV) Installation on Temecula Parkway and Pechanga Parkway Senate Bill 621 99,360 314,058 413,418 314,058 Flashing Beacons DIF (Traffic Signals) 40,000 20,000 60,000 60,000 French Valley Parkway / Interstate-15 Over- Crossing and Interchange Improvements Capital Project Reserves 322,730 325,000 200,000 125,000 972,730 972,730 TUMF (WRCOG)' 2,144,242 32,583,657 6,152,740 3,000,000 43,880,639 43,880,639 DIF (Public Facilities) 75,360 75,360 TUMF (RCTC)" 3,787,315 3,514,599 3,990,750 11,292,664 7,505,349 Measure A-Local Street and Road 975,000 1,368,876 2,343,876 1,368,876 Measure A-Highway Program 10,000,000 10,000,000 20,000,000 20,000,000 CFD (Harveston) 1,005,840 1,005,840 Federal Highway Administration 8,000 8,000 SAFETEA - LU 1,600,000 1,600,000 1,600,000 Reimbursements/Other (Land Donation) 6,000,000 6,000,000 STIP Augmentation- 10,545,000 21,000,000 31,545,000 31,545,000 French Valley Parkway / Interstate-15 Over- Crossing and Interchange Improvements- Phase I DIF (Street Improvements) 444,203 444,203 Measure A-Local Street and Road 630,008 1,352,211 48,500 48,500 2,079,219 1,449,211 TUMF (RCTC)` 158,142 2,806,195 9,200,000 4,060,000 16,224,337 16,066,195 16 Project Source of Funds Actuals to 2009-10 2010-11 2011-12 2012-13 2013-14 Future Total Cost to Date Years Project Cost Complete Interstate-15 /State Route 79 South Ultimate Interchange CFD (Crowne Hill) 502,211 Reimbursements/Other (Morgan Hill) 1,190,582 SAFETEA-LU 1,600,000 Senate Bill 621 2,133,825 2,517,540 5,413,887 TUMF (RCTC)` 4,352,000 100,000 5,900,000 Unspecified" 12,267,113 Main Street Bridge Over Murrieta Creek (Replacement) Capital Project Reserves 41,729 DIF (Street Improvements) 702,567 2,656,044 HBRRP 4,337,981 Meadows Parkway Bike Lane AB 2766 266,380 Medians and Parkways-Citywide DIF (Medians) 10,548 DIF (Street Improvements) 350,000 750,000 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Capital Project Reserves 213,600 DIF (Street Improvements) 310,821 1,581,522 2,030,000 2,130,000 Unspecified' 7,015,000 Nicolas Valley- Community Facilities District (Liefer Road) Capital Project Reserves 55,766 167,604 CFD 4,088,508 Pavement Rehabilitation Program-Citywide Measure A 1,130,000 995,000 1,095,000 1,290,000 1,490,486 Pavement Rehabilitation - De Portola Road Measure A 221,940 1,203,674 STP 458,990 Pavement Rehabilitation - STPL Project Measure A 367,531 1,645,631 STPL 2,720,000 Pechanga Parkway - Dual Right Turn Lanes from Temecula Parkway DIF (Street Improvements) 207,063 Senate Bill 621 264,939 155,322 Pechanga Parkway Improvements - Phase II AD 159 (Deer Hollow Way) 2,455,521 AD 159 (Wolf Valley Channel) 4,839,554 CFD (Wolf Creek) 5,905,365 3,459,836 DIF (Street Improvements) 1,959,424 72,702 PLH Program 2,510,518 1,489,482 Reimbursements/Other (Bonds) 20,910 Reimbursements/Other (Pechanga Indian Tribe Contr.) 4,400,000 Reimbursements/Other (RCWD) 227,162 94,870 Road and Storm Drain Repair at Rancho California Road Proposition 1B (Streets and Roads) 340,694 Road Reconstruction at Jedediah Smith Road Proposition 1B (Streets and Roads) 295,347 Slurry Seal at Paloma Del Sol and Temeku Hills Proposition 1B (Streets and Roads) 819,894 Temecula Creek Crossing for Access to Temecula Parkway DIF (Street Improvements) 99,494 18,029 Unspecified' 502,211 1,190,582 1,600,000 1,600,000 10,065,252 7,931,427 10,352,000 6,000,000 12.267.113 12.267.113 41,729 3,358,611 2,656,044 4,337,981 4,337,981 266.380 266.380 10,548 10,546 1.100.000 1.100.000 213,600 6,052,343 5,741,522 7.015.000 7.015.000 223,370 167,604 4,088,508 4,088,508 6000.486 6.000 486 1,425,614 1,203,674 458,990 458,990 2,013,162 1,645, 631 2J20.000 2.720.000 207,063 207,063 420.261 155.322 2,455,521 4,839,554 9,365,201 3,459,836 2,032,126 72,702 4,000,000 1,489,482 20.910 20.910 4,400,000 322,032 94,870 340.694 340.694 295,347 295,347 819.894 819.894 117,523 18,029 16,661,115 16,661,115 16,661,115 17 Actuals to Future Total Cost to Project Source of Funds 2009-10 2010-11 2011-12 2012-13 2013-14 Date Years Project Cost Complete Temecula Parkway Striping Modification from Interstate-15 to Pechanga Parkway DIF (Street Improvements) 40, 403 216, 607 257 ,010 216, 607 Traffic Signal Installation - Citywide DIF (Traffic Signal) 465, 000 465,000 550,000 1,480 ,000 1,480, 000 Unspecified' 550,000 275,000 825 ,000 825, 000 Traffic Signal Interconnect Equipment Installation DIF (Traffic Signal) 10, 014 344, 986 355 ,000 344, 986 Unspecified' 400,000 400 ,000 400, 000 Western Bypass Bridge Over Murrieta Creek Capital Projects Reserves 290, 097 210, 923 135,000 636 ,020 345, 923 Reimbursements/Other (Developer) 3,983,705 3,983 ,705 3,983, 705 TUMF (WRCOG) 429, 382 7,361,679 7,791 ,061 7,791, 061 Winchester Road/Highway 79 North Corridor Beautification Capital Project Reserves 39, 800 39 ,800 CFD (Roripaugh Ranch) 1,186, 914 1,186 ,914 1,186, 914 DIF (Street Improvements) 309, 604 735, 532 1,045 ,136 735, 532 TEA 1,133, 000 1,133 ,000 1,133, 000 TOTAL CIRCULATION PROJECTS $48,184, 159 $69,277, 456 $99,620,565 $55,249,733 $25,965,000 $5,853,994 $16,661,115 $320,812 ,022 $272,627, 863 INFRASTRUCTU RVOTHER Citywide Storm Drain Improvements Capital Project Reserves 53, 466 362 ,500 415966 362, 500 Unspecified' 504,025 504025 504, 025 Civic Center Capital Project Reserves 4,594, 565 16,460, 449 21,055 ,014 16,460, 449 COPS 473, 215 22,787, 684 23,260 ,899 22,787, 684 DIF (Corporate Facilities) 800, 000 800 ,000 800, 000 DIF (Public Art) 40, 000 40 ,000 40, 000 Erosion Control Measures for the Access Road on Margarita Road at Long Canyon Capital Project Reserves 25, 740 81, 983 107 ,723 81, 983 Reimbursements/Other (FEMA) 160, 000 160 ,000 160, 000 Fire Station 73 Living Quarters Upgrade DIF (Fire) 150,000 950,000 1,100 ,000 1,100, 000 Unspecified' 460,000 460 ,000 460, 000 Fire Station Roripaugh Ranch Site CFD (Roripaugh Ranch) 1,911, 834 609, 685 2,521 ,519 609, 685 Reim bursements/Other(Riverside County) 2,097, 100 2,097 ,100 History Museum Expansion Unspecified' 1,250,000 1,250 ,000 1,250, 000 Library Parking Lot Expansion Capital Project Reserves 21, 654 21 ,654 Unspecified' 1,510,887 1,510 ,887 1,510, 887 Murrieta Creek Improvements Capital Project Reserves 125, 985 50, 000 50,000 225 ,985 100, 000 Unspecified' 50,000 50,000 50,000 150 ,000 150, 000 18 Project Source of Funds Actuals to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Future Years Total Project Cost Cost to Complete Old Town Gymnasium Boys & Girls Club Donation 401,000 401,000 401,000 CDBG 56,688 343,312 300,000 1,710,000 2,410,000 2,353,312 Reimbursements/Other' 50,000 50,000 50,000 EDI 162,000 162,000 162,000 Old Town Police Substation DIF (Police Facilities) 440,000 440,000 440,000 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail System DIF (Open Space/Trails) 32,726 268,162 300,888 268,162 Reimbursements/Other (Harveston Contribution) 150,000 150,000 SB 821 132,000 132,000 132,000 SRTS 425,520 425,520 425,520 SR2S 520,971 520,971 520,971 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Bicycle Transportation Account (STA)' 164,227 164,227 164,227 Capital Project Reserves 30,529 44,471 75,000 44,471 Unspecified" 7,139,166 7,139,166 7,139,166 AB 2766 68,166 68,166 68,166 TeenNoung Adult Center Unspecified' 3,675,000 3,675,000 3,675,000 Temecula Children's Museum Refurbishment DIF (Parks and Recreation) 48,141 201,859 250,000 201,859 Temecula City Entry Monumentation Capital Project Reserves 150,000 150,000 150,000 Temecula Community Center Expansion CDBG' 612,834 1,677,817 2,290,651 1,677,817 DIF (Parks and Recreation) 295,859 295,859 295,859 DIF (Quimby) 101,490 101,490 Temecula Park and Ride AB 2766 59,028 70,000 337,573 466,601 407,573 Capital Project Reserves 272,967 272,967 Unspecified' 1,057,427 1,057,427 1,057,427 Temecula Police Station (Tenant Improvement) DIF (Police) 100,000 100,000 100,000 DIF (Corporate Facilities) 1,210,000 1,210,000 1,210,000 Unspecified' 3,650,000 3,650,000 3,650,000 TOTAL INFRASTRUCTUREIOTHER PROJECTS $10,667,962 $46,254,665 $350,000 $5,428,887 $7,570,000 $4,229,025 $7,139.166 $81,639.705 $70,971343 19 Project Source of Funds Actuals to 2009-10 2010-11 2011-12 2012-13 2013-14 Future Total Cost to Date Years Project Cost Complete Children's Museum Parking Lot Renovation Unspecified' Dog Park Areas - Various City Parks DIF (Parks & Recreation) Neighborhood Park Security Lighting DIF (Parks & Recreation) Pala Park Retrofit Tennis Court Lights DIF (Quimby) Play Structure Retrofit at Various Parks DIF (Parks & Recreation) Reclaimed Water Irrigation Retrofit - Various Sites Reimbursements/Other (RCWD) Redhawk Park Improvements DIF (Parks & Recreation) Donations DIF (Quimby) Reimbursements/Other (CSA) Reimbursements/Other (Wolf Creek) Unspecified' Ronald Reagan Monument Site Preparation DIF (Parks & Recreation) Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond Reimbursements/Other (Fema)` Unspecified" Capital Project Reserves Proposition 42 Ronald Reagan Sports Park North/South Fields Back Stops, Dugout and Parking Lot with Trash Enclosures DIF (Quimby) DIF (Parks & Recreation) Roripaugh Ranch Open Space Trails DIF (Open Space) Reimbursements/Other (County) Sam Hicks Monument Park Playground Replacement DIF (Parks & Recreation) Santiago / Ynez Park Site Design DIF (Parks & Recreation) Skate Park Drainage Improvements DIF (Parks & Recreation) Vail Ranch Park Improvements DIF (Parks & Recreation) Vail Ranch Park Site D DIF (Parks & Recreation) Unspecified' 40,000 15,000 60,000 500,000 6,040 176,007 440,643 839,458 35,000 128,264 223,670 157,946 183,630 23,700 88,000 35,423 9,626 30,000 140,000 200,000 93,750 424,000 880,000 600,000 23,700 23,700 23,700 23,700 659,138 197.392 105,500 175,000 55,000 120,000 234,000 800,000 843,000 1,000,000 140,000 200,000 55,000 93,750 60.000 500.000 424,000 6,040 880,000 616,650 839.458 600.000 35.000 351,934 94,800 365,276 88,000 500,000 424.000 880,000 440,643 839,458 600.000 35.000 223,670 94,800 207,330 88,000 659,138 659,138 197,392 197,392 150,549 115,126 30,000 175,000 175,000 175,000 175,000 234,000 234,000 800,000 800,000 843,000 843,000 1,000,000 1,000,000 140,000 200,000 55,000 93,750 60.000 TOTAL PARKS / RECREATION PROJECTS $533,680 $2,385,027 $73,700 $538,200 $2,168,980 $1,986,700 $1,927,700 $9,613,987 $9,080,307 20 Project Source of Funds Actuals to 2009-10 2010-11 2011-12 2012-13 2013-14 Future Total Cost to Date Years Project Cost Complete Affordable Housing RDA Housing 5,500,000 6,000,000 3,000,000 3,000,000 2,000,000 19,500,000 19,500,000 Affordable Housing Projects - Future Obligations RDA Housing 305,000 305,000 305,000 305,000 305,000 305,000 1,830,000 1,525,000 Auto Mall Sign RDA (Bonds) 875,000 875,000 875,000 NW RDA Property Grading and NPDES Compliance RDA Housing 107,869 85,000 50,000 50,000 50,000 342,869 235,000 Old Town Infrastructure Projects - Mercedes Street, Main Street, and the Town Square RDA (Bonds) 3,747,902 1,450,260 5,198,162 1,450,260 Reimbursements/Other (EMWD) 59,738 59,738 Reimbursements/Other (RCWD) 30,100 30,100 Old Town Infrastructure Projects - Parking Structure, Office and Retail Capital Project Reserves 522,919 522,919 DIF (Police Facilities) 499,049 499,049 499,049 RDA (Bonds) 3,279,559 15,228,473 18,508,032 15,228,473 Old Town Infrastructure Projects - Relocation of Existing Structures / Demolition and Grading Capital Reserves 211,249 211,249 RDA (Bonds) 132,359 486,393 618,752 486,393 Old Town Sound System - Retrofit RDA (Bonds) 15,000 135,000 150,000 150,000 Residential Improvement Programs RDA Housing 105,016 200,000 200,000 200,000 200,000 200,000 1,105,016 1,000,000 TOTAL REDEVELOPMENTIHOUSING PROJECTS $8,501,711 $24,644,175 $6,690,000 $3,555,000 $3,555,000 $2,505,000 $49450,886 $40,949175 TOTALS $67,887,512 $142,561,323 $106,734,265 $64,771,820 $39,258,980 $14,574,719 $25,727,981 $461,516,600 $393,629,088 21 THE -CU ' 49F I NC. 1989 Capital Improvement Program - FY 2010-2014 RDA PARKS $40,9491)175 INFRASTRUCTURE $70,971,743 IATION $272,627,863 PROJECTED EXPENDITURES: $393,629,088 22 THE ~j Ej I~ECULA CIT L y _ INC. 1969 Capital Improvement Program - FY 2010-2014 FEDERAL RDA STATE OTH 20) DIF 8% 35% PROJECTED FUNDS AVAILABLE: $340,541,754 =CIAL DISTRICTS 14% CITY 12% 23 T.it ` ~ C T~ ~-1~` l% e1Tye ' : T E_ -JL .J lvc. "'79819 CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 Available Fund Actuals to Balance Date 2009-10 Meadows Parkway Bike Lane Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Temecula Park and Ride Total Cost Total Revenue 2,455,521 68,166 2010-11 201142 201243 201344 Future Years 266,380 Total Project Cost To Funds Cost Corrplete Available 266,380 266,380 68,166 68,166 2,455,521 Pechanga Parkway Improvements - Phase II 4,839, 554 4,839,554 Total Cost 7,295 ,075 7,295,075 Total Revenue 1 1 Abbott Corporation Roadway Improvements 750,000 750,000 750, 000 Citywide Storm Drain Improvements 53, 466 362,500 415,966 362, 500 Civic Center 4,594 ,565 16,460,449 21,055,014 16,460, 449 Erosion Control Measures for the Access Road on Margarita Road at Long Canyor 25, 740 81,983 107,723 81, 983 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements 322,730 325,000 200,000 125,000 972,730 972, 730 Library Parking Lot Expansion 21, 654 21,654 Main Street Bridge Over Murrieta Creek (Replacement) 41, 729 41,729 Munieta Creek Bridge and Overland Drive Extension to Diaz Road 213, 600 213,600 Munieta Creek Improvements 125, 985 50,000 50,000 225,985 100, 000 Nicolas Valley - Community Facilities District (Liefer Road 55, 766 167,604 223,370 167, 604 Old Town Infrastructure Projects - Parking Structure, Office and Retail 522, 919 522,919 Old Town Infrastructure Projects - Relocation of Existing Structures/ Demolition and Gradinc 211, 249 211,249 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 157, 946 183,630 23,700 365,276 207, 330 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect 30, 529 44,471 75,000 44, 471 Temecula City Entry Monumentation 150,000 150,000 150, 000 Temecula Park and Ride 272, 967 272,967 Western ByPass Bridge Over Murrieta Creek 290, 097 210,923 135,000 636,020 345, 923 Winchester Road/Highway 79 North Corridor Beautification 39, 800 39,800 Total Cost 6,658 ,012 18,784,290 533,700 200,000 125,000 26,301,002 19,642, 990 Total Revenue 4,857,966 13,926,324 533,700 200,000 125,000 24 Available Fund Actuals to Total Project Cost To Funds Project Balance Date 2009-10 2010-11 201142 201243 201344 Future Years Cost Complete Available Total Cost Total Revenue Butterfield Stage Road Extension Beltway Project Fire Station Roripaugh Ranch Site French Valley Parkway l Interstate-15 Over-Crossing and Interchange Improvements Interstate-151 Temecula Parkway Ultimate Interchange Nicolas Valley - Community Facilities District (Liefer Road, Pechanga Parkway Improvements - Phase II Winchester RoadlHighway 79 North Corridor Beautification Total Cost Total Revenue DIF - Corporate Facilities Civic Center Temecula Police Station (Tenant Improvement) 118,464 25,470,518 13,238,387 1,911,834 609,685 1,005,840 502,211 5,905,365 3,459,836 800,000 4,088,508 38,827,369 38,708,905 2.521.519 609.685 1,005,840 502,211 4,088,508 4,088,508 9,365,201 3,459,836 800,000 800,000 Total Cost 800,000 1,210,000 2,010,000 2,010,000 Total Revenue 301.432 196.323 376,650 483.237 551,996 72.013 1.981.651 DIF- Fire Facilities Fire Station 73 Living Quarters Upgrade Total Cost 150,000 950,000 1,100,000 1,100,000 Total Revenue 191,916 118,426 205,262 209,487 204,204 69,350 998,645 DIF- Library Facilities Library Advanced Payment" Total Total Rei DIF- Open Space Rorpaugh Ranch Open Space Trails Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail System 35.423 9,626 105,500 150,549 115126 Total Cost 68,149 277,788 105,500 451,437 383,288 Total Revenue 492,540 64,609 251,573 394,618 469,660 134,436 1,807,436 25 Old Town Gymnasium 56,688 343,312 300,000 1,710,000 2,410,000 2,353,312 Temecula Community Center Expansion 612,834 1,677,817 2,290,651 1,677,817 Project Available Fund Actuals to Balance Date 2009-10 2010-11 201142 201243 201344 Future Years Total Project Cost Cost To Funds Complete Available D!F- Parks/Recreation Dog Park Areas - Various City Parks 200,000 200,000 200,000 Neighborhood Park Security Lighting 40,000 15,000 55,000 55,000 Play Structure Retrofit at Various Parks 60,000 60,000 60,000 Redhawk Park Improvements 424,000 424,000 424,000 Ronald Reagan Monument Site Preparation 35.000 35.000 35.000 Ronald Reagan Sports Park North/South Fields Back Stops Dugout and Parking Lot with Trash Enclosures 197, 392 197,392 197, 392 Sam Hicks Monument Park Playground Replacement 175 ,000 175,000 175, 000 Santiago /Ynez Park Site Design 55, 000 120 ,000 175,000 175, 000 Skate Park Drainage Improvements 234 ,000 234,000 234, 000 Temecula Community Center Expansion 295 ,859 295,859 295, 859 Vail Ranch Park Improvements 800, 000 800,000 800, 000 Vail Ranch Park Site D 843 ,000 843,000 843, 000 Temecula Children's Museum Refurbishment 48141 201 ,859 250,000 201, 859 Total Cost 48141 597 ,718 50,000 409 ,000 1.252, 392 963 ,000 424,000 3,744,251 3.696, 110 Total Revenue 31,548 221 ,661 672,014 993 ,982 1,128, 742 429 ,318 3,477,265 DIF- Police Facilities Old Town Infrastructure Projects - Parking Structure, Office and Retail 499,049 Old Town Police Substation 440,000 Temecula Police Station (Tenant Improvement) 100,000 Total Cost 1,039,049 Total Revenue 320,514 103,656 D1F- Public Art Civic Center 40,000 499,049 499,049 440,000 440,000 Total Cost 40,000 40,000 40,000 Total Revenue 184,112 23,085 36,185 52,585 64,335 26,185 386,487 DIF- Public Facilities French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements 75,360 75,360 Total Cost 75360 75,360 Total Revenue DtF- Quimby Pala Park Retrofit Tennis Court Lights Redhawk Park Improvements Ronald Reagan Sports Park North/South Fields Back Stops, Dugout and Parking Lot with Trash Enclosures Temecula Community Center Expansion Black Properly Agreement"` 101,490 93,750 659,138 880,000 93,750 93,750 880,000 880,000 659,138 659,138 101,490 Total Cost Total Revenue DtF- Road Median Improvements Medians and Parkways-Citywide Total Cost 10,548 10,548 10,548 Total Revenue 10.765 10.765 26 Available Fund Actuals to Total Project Cost To Funds Protect Balance Date 2009-10 2010-11 2011-12 2012-13 2013-14 Future Years Cost Complete Available DIF- Street Improvements French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements-Phase 1 444, 203 444, 203 Main Street Bridge Over Murrieta Creek (Replacement) 702, 567 2,656,044 3,358, 611 2,656, 044 Medians and Parkways-Citywide 350,000 750,000 1,100, 000 1,100, 000 Munieta Creek Bridge and Overland Drive Extension to Diaz Road 310, 821 1,581,522 2,030,000 2,130 ,000 6,052, 343 5,741, 522 Pechanga Parkway - Dual Right Turn Lanes From Temecula Parkway 207,063 207, 063 207, 063 Pechanga Parkway Improvements - Phase II 1,959 ,424 72,702 2,032, 126 72, 702 Temecula Creek Crossing for Access to Temecula Parkway 99, 494 18,029 117, 523 18, 029 Temecula Parkway Striping Modification from Interstate-15 to Pechanga Parkway 40, 403 216,607 257, 010 216, 607 Winchester Road/Highway 79 North Corridor Beautification 309, 604 735,532 1,045, 136 735, 532 Total Cost 3,866 ,516 5,837,499 2,780,000 2,130 ,000 14,614, 015 10347, 499 Total Revenue 3,321,445 3,050,184 2,712,029 1,305 ,292 759,316 255,653 11,403,919 DtF- Traffic Signals Citywide Adaptive Traffic Light Synchronization System 103,000 100 ,000 203, 000 203, 000 Flashing Beacons 40,000 20 ,000 60, 000 60, 000 Traffic Signal Installation - Citywide 465,000 465,000 550 ,000 1,480, 000 1,480, 000 Traffic Signal Interconnect Equipment Installation 10, 014 344,986 355, 000 344, 986 Total Cost 10, 014 952,986 465,000 670 ,000 2,098, 000 2,087, 986 Total Revenue 814,819 433,185 395,349 194 ,956 117.755 36,188 1,992,252 Old Town Gymnasium Redhawk Park Improvements Total Cost Total Revenue 401,000 401,000 401,000 Main Street Bridge Over Murrieta Creek (Replacement) Total Total Rei 27 Available Fund Actuals to Total Project Cost To Funds Project Balance Date 2009-10 2010-11 201142 201243 201344 Future Years Cost Complete Available French Valley Parkway /I nterstate-15 Over-Crossing and French Valley Parkway /I nterstate-15 Over-Crossing and Interchange Improvements 975,000 1,368,876 2,343,876 1,368,876 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements-Phase 1 630,008 1,352,211 48,500 48,500 2,079,219 1,449,211 Pavement Rehabilitation - De Portola Road 221,940 1,203,674 1,425,614 1,203,674 Pavement Rehabilitation- STPL Project 367,531 1,645,631 2,013,162 1,645,631 Pavement Rehabilitation Program-Citywide 1,130,000 995,000 1,095,000 1,290,000 1,490,486 6,000,486 6,000,486 Total Cost 2194,479 6,700392 1,043,500 1,143,500 1,290,000 1,490,486 13,862,357 11.667,878 Total Revenue 5,853,277 - 862,163 1,052,098 1,151,568 1,302,553 1,498,762 11,720,421 Grant OF Public Land and Hi hwa g y Pechanga Parkway Improvements - Phase II 2,510,518 1,489482 4,000,000 1,489,482 Total Cost 2,510,518 1,489,482 4,000,000 1,489,482 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements 8,000 8,000 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements 1,600,000 1,600,000 1,600,000 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements 10,545,000 21,000,000 31,545,000 31,545,000 Interstate-151 State Route 79 South Ultimate Interchange 1,600,000 1,600,000 1,600,000 Pavement Rehabilitation - De Portola Road 458,990 458,990 458,990 Pavement Rehabilitation - STPL Project 2,720,000 2,720,000 2,720,000 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail Systerr 425,520 425,520 425,520 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail Systerr 520,971 520,971 520,971 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect 164,227 164,227 164,227 Winchester RoadlHighway 79 North Corridor Beautification 1,133,000 1,133,000 1,133,000 Total Cost 8,000 5,422,708 3,200,000 10,545,000 21,000,000 40,175,708 40167,708 Total Revenue 5,422,708 3,200,000 10,545,000 21,000,000 40,167,708 28 Available Fund Actuals to Total Project Cost To Funds Project Balance Date 2009-10 2010-11 201142 201243 201344 Future Years Cost Complete Available iti iti P 42 d P 1B ropos on an ropos on Citywide Adaptive Traffic Light Synchronization System 515,000 515,000 515,000 Road and Storm Drain Repair at Rancho California Road 340,694 340,694 340,694 Road Reconstruction at Jedediah Smith Road 295,347 295,347 295,347 Slurry Seal at Paloma Del Sol and Temeku Hills 819,894 819,894 819,894 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 88,000 88,000 88,000 Total Cost 2,058,935 2,058,935 2,058,935 Auto Mall Sign 875,000 Old Town Infrastructure Projects - Mercedes Street, Main Street, and the Town Square 3,747,902 1,450,260 Old Town Infrastructure Projects - Packing Structure, Office and Retail 3,279,559 15,228,473 Old Town Infrastructure Projects - Relocation of Existing Structures/ Demolition and Gradinc 132,359 486,393 Old Town Sound System Retrofit 15,000 875,000 875,000 5,198,162 1,450,260 18, 508, 032 15,228,473 618,752 486,393 Total Cost 7159,820 18,055126 135,000 25,349,946 18.190,126 Total Revenue 18,135,832 54,294 18,190,126 '1 Housing 1 Affordable Housing 5,500,000 6,000,000 3,000,000 3,000,000 2,000,000 19,500,000 19,500,000 Affordable Housing Projects - Future Obligations 305,000 305,000 305,000 305,000 305,000 305,000 1,830,000 1,525,000 NW RDA Property Grading and NPDES Compliance 107,869 85,000 50,000 50,000 50,000 342,869 235,000 Residential Improvement Programs 105,016 200,000 200,000 200,000 200,000 200,000 1,105,016 1,000,000 Total Cost 517,885 6,090,000 6,555,000 3,555,000 3,555,000 2,505,000 22,777,885 22,260,000 Total Revenue 12,473.856 2,255,051 1.999,772 2,034.931 2.070.790 2,107,325 22,941,725 Erosion Control Measures for the Access Road on Margarita Road at Long Canyor 160,000 160,000 160, 000 Fire Station Roripaugh Ranch Site 2,097, 100 2,097,100 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements 6,000 ,000 6,000,000 Interstate-15 ! State Route 79 South Ultimate Interchange 1,190 ,582 1,190,582 Old Town Gymnasium 50,000 50,000 50, 000 Old Town Infrastructure Projects - Mercedes Street, Main Street, and the Town Square 59, 738 59,738 Old Town Infrastructure Projects - Mercedes Street, Main Street, and the Town Square 30, 100 30,100 Pechanga Parkway Improvements - Phase II 20,910 20,910 20, 910 Pechanga Parkway Improvements - Phase II 4,400, 000 4,400,000 Pechanga Parkway Improvements - Phase II 227, 162 94,870 322,032 94, 870 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail Systerr 150, 000 150,000 Reclaimed Water Irrigation Retrofit - Various Sites 500,000 500,000 500, 000 Redhawk Park Improvements 176, 007 440,643 616,650 440, 643 Redhawk Park improvements 839,458 839,458 839, 458 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 128, 264 223,670 351,934 223, 670 Rocpaugh Ranch Open Space Trails 30, 000 30,000 Western ByPass Bridge Over Murrieta Creek 3,983,705 3,983,705 3,983, 705 Total Cost 14,488,953 2,279,551 3,983,705 50,000 20,802,209 6313,256 Total Revenue 1,280,101 999,450 3,983,705 50,000 6,313,256 29 Available Fund Project Balance Actuals to Date 2009-10 2010-11 201142 Total Project 201243 201344 Future Years Cost Cost To Funds Complete Available Senate Bills 621 and 821 Closed Circuit Television Installation on Temecula Parkway and Pechanga Parkway 99,360 314,058 413,418 314,058 Interstate-15 /State Route 79 South Ultimate Interchange 2,133,825 2,517,540 5,413,887 10,065,252 7,931,427 Pechanga Parkway - Dual Right Turn Lanes from Temecula Parkway 264,939 155,322 420,261 155,322 Pedestrian Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail Systen 132,000 132,000 132,000 Total Cost 2,498,124 3,118,920 5,413,887 11,030,931 8,532,807 French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements French Valley Parkway /Interstate-15 Over-Crossing and Interchange Improvements-Phase I Interstate-151 State Route 79 South Ultimate Interchange Western ByPass Bridge Over Murriela Creek Total Cost Total Revenue Citywide Adaptive Traffic Light Synchronization System Citywide Storm Drain Improvements Fire Station 73 Living Quarters Upgrade History Museum Expansior Interstate-15 /State Route 79 South Ultimate Interchange Library Parking Lot Expansion Munieta Creek Bridge and Overland Drive Extension to Diaz Road Murrieta Creek Improvements Redhawk Park Improvements Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And 1,438,000 43,880,639 43,880,639 11,292,664 7,505,349 16,224,337 16,066,195 10,352,000 6,000,000 140,000 140,000 140,000 400,000 400,000 400,000 504,025 504,025 504,025 460,000 460,000 460,000 1,250,000 1,250,000 1,250,000 12,267,113 12,267,113 12,267,113 1,510,887 1,510,887 1,510,887 7,015,000 7,015,000 7,015,000 50,000 50,000 50,000 150,000 150,000 600,000 600,000 600,000 23,700 23,700 23,700 23,700 94,800 94,800 Interconnect 7,139,166 7,139,166 7,139, 166 TeenNoung Adult Center 3,675 ,000 3,675,000 3,675, 000 Temecula Creek Crossing for Access to Temecula Parkway 16,661,115 16,661,115 16,661, 115 Temecula Park and Ride 1,057,427 1,057,427 1,057, 427 Temecula Police Station (Tenant Improvement) 3,650,000 3,650,000 3,650, 000 Traffic Signal Installation - Citywide 550,000 275 ,000 825,000 825, 000 Traffic Signal Interconnect Equipment Installation 400,000 400,000 400, 000 Vail Ranch Park Site D 1,000 ,000 1,000,000 1,000, 000 Total Cost 22,724,127 6.123300 5,527 ,725 24,423,981 58,799,533 58,799, 533 Total Revenue Grand Total Cost 67,887,512 142,561,323 106,734,265 64,771,820 39,258,980 14,574,719 25,727,981 461,516,600 393,629,088 Grand Total Revenue 125,394,527 45,911.319 85,655,167 41,549,557 32,584,022 9,447,162 340,541,754 " The Measure A Loan Debt Service and Library Debt Service costs are not reflected in the total cost reported at the end of the schedule -This agreement establishes a payment from Quimby for property located at the Old Town Theater- it is not reflected in the total cost reported at the end ofthe schedule 1,438,000 2,144,242 32,583,657 6,152,740 3,000,000 3,787,315 3,514,599 3,990,750 158,142 2,806,195 9,200,000 4,060,000 4,352,000 100,000 5,900,000 30 TFie '7r. JME ~J CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 TABLE OF CONTENTS CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 33 Pavement Rehabilitation Program-Citywide..... 59 Butterfield Stage Road Extension Beltway Pavement Rehabilitation - De Portola Road ....61 Project 35 Pavement Rehabilitation - STPL Project .........63 Citywide Adaptive Traffic Light Synchronization System 37 Closed Circuit Television (CCTV) Installation on Temecula Parkway and Pechanga Parkway.... 39 Flashing Beacons .............................................41 French Valley Parkway / Interstate-15 Over- Crossing and Interchange Improvements ........43 French Valley Parkway / Interstate-15 Over- Crossing and Interchange Improvements- Phase 1 .............................................................45 Interstate-15 / State Route 79 South Ultimate Interchange ......................................................47 Main Street Bridge Over Murrieta Creek (Replacement) 49 Meadows Parkway Bike Lane 51 Medians and Parkways-Citywide 53 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road ....................................55 Pechanga Parkway - Dual Right Turn Lanes from Temecula Parkway ...................................65 Pechanga Parkway Improvements - Phase 11..67 Road and Storm Drain Repair at Rancho California Road .................................................69 Road Reconstruction at Jedediah Smith Road.71 Slurry Seal at Paloma Del Sol and Temeku Hills ...................................................................73 Temecula Creek Crossing for Access to Temecula Parkway ...........................................75 Temecula Parkway Striping Modification from Interstate-15 to Pechanga Parkway .................77 Nicolas Valley - Community Facilities District (Liefer Road) 57 Traffic Signal Installation - Citywide .................79 Traffic Signal Interconnect Equipment Installation ........................................................81 Western Bypass Bridge Over Murrieta Creek..83 Winchester Road/Highway 79 North Corridor Beautification ....................................................85 31 PROJECT LOCATION Project Title: ABBOTT CORPORATION ROADWAY IMPROVEMENTS ~ ALFiyjQq OFD SO< Nv~ qo~ G~ ~LE.T0 Wy VAIL BROOK DR y RD D OVERkAMD DR m > O N p D y ~T Sp ti ELF p VIA LA VIDA 9 ~ ~Np,W P g0 'per W ~ W O ~ m Q O K y O T P~ Q Q O N O DFt X00 ARGARITA RD y,~o A 32 PROJECT DESCRIPTION Project Title: Project Type: Description: ABBOTT CORPORATION ROADWAY INIPROVEMENTS Circulation PRIORITY: 1 Design and construct roadway improvements to improve traffic circulation on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. Department: Public Works - Account No. 210.165.620 Scope of Project: Project will include the improvement of Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. Benefit: Project will provide improved access and circulation. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-2014 Cost Administration $ 100,000 $ 100,000 Construction $ 600,000 $ 600,000 Design $ 50,000 $ 50,000 Totals $ - $ 750,000 $ - $ - $ - $ - $ 750,000 Source of Funds: Capital Project Reserves Total Funding: Future O & M Cost: $ $ 750,000 $ 750,000 $ 5,000 Annually $ 750,000 $ - $ - $ 750,000 33 PROJECT LOCATION Project Title: BUTTERFIELD STAGE ROAD EXTENSION BELTWAY PROJECT L1J T F?JNGS ROAD O ~ ? F ~ ~rEFER R O RO ° ~0?1V1 LOpp~ O z ° n L Y z ~ O~ m ¢ w SOUTH LOOP RD Ni m AMBE Yc~~ ~ 0 J JST4OF Q W o ~O A w w ARME~~rq VANp~T U c~R KAHW EA LA SERENA WY 34 PROJECT DESCRIPTION Project Title: BUTTERFIELD STAGE ROAD EXTENSION BELTWAY PROJECT PRIORITY: Project Type: Circulation Description: Complete Butterfield Stage Road from Rancho California Road to Murrieta Hot Springs Road; Murrieta Hot Springs Road from Butterfield Stage Road to the City limits; and Nicolas Road from Butterfield Stage Road to Calle Girasol, totaling approximately 4.2 miles. Street improvements within the incorporated City limits will include curb, gutter, sidewalks, drainage facility, and streetlights in addition to the pavement. Department: Public Works - Account No. 210.165.723 Scope of Project: Project includes the formation of a community facilities district, acquisition of right-of-way, environmental analysis, design, and construction. The design and construction will include the four lanes on Butterfield Stage Road from Rancho California Road to Murrieta Hot Springs Road; four lanes on 1\/lurrieta Hot Springs Road from Butterfield Stage Road to the City limits; and four lanes on Nicolas Road from Butterfield Stage Road to Calle Girasol. Benefit: Project will improve traffic circulation. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 130,746 $ 550,000 $ 657,294 $ 1,338,040 Acquisition $ 1,425,718 $ 300,000 $ 256,081 $ 1,981,799 Acquisition Facilities* $ 16,300,000 $ 16,300,000 Construction $ 7,870,518 $ 11,575,012 $ 19,445,530 Construction Engineering $ 250,000 $ 350,000 $ 600,000 Design $ 150,000 $ 150,000 $ 300,000 Environmental $ 50,000 $ 250,000 $ 300,000 Totals $ 1,556,464 $ 25,470,518 $ 13,238,387 $ - $ - $ - $ 40,265,369 Source of Funds: CFD (Roripaugh Ranch) $ 118,464 $ 25,470,518 $ 13,238,387 $ 38,827,369 TUMF $ 1,438,000 $ 1,438,000 Total Funding: $ 1,556,464 $ 25,470,518 $ 13,238,387 $ - $ - $ - $ 40,265,369 Future O & M Cost: $ 18,000 Annually Note: Assumes that only minor right-of-way acquisitions would be necessary and that all major right-of-way dedications are voluntary. *Reimbursements for competed facilities. Cannot exceed bond proceeds and what is needed for constructing Phases 1 and 2. **Construction funding is for Phase 1 in 2009-10 and Phase 2 in 2010-11 35 PROJECT LOCATION Project Title: CITYWIDE ADAPTIVE TRAFFIC LIGHT SYNCHRONIZATION SYSTEM s I ~e9 9L U?yD N ~~P ORTE ;pQ \ W Y ppy F.Qs g'~ ~ SAS ~ p _ wNG1a Yv° ~ ~qL \G ' i O ~~~R \ R i' DDR ~L DEL \ YAO AP~~p PLA Nl SOLANA WY / OL / 76 A \ pAU~p~ o& sa 1 - A(JCH ALl ORN~A~n i / N \ Q) ShNFSS Gip Vls, c \ ~FrO Y , ` ~ JgA R~ ~ G ~ p \ P ~ , OHO A DE PORTOLA D o G.i O ~~~hAGORD 9,Q~T s a / - is q vc ~ . 1 \ ~ N \ o pia N ~ ~A cyA~} Py ~ 0 \ ~ sT9 > \ c~ r 36 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Design Totals Source of Funds: DIF (Traffic Signal) Proposition 113 (TLSP) Unspecified* Total Funding CITYWIDE ADAPTIVE TRAFFIC LIGHT SYNCHRONIZATION SYSTEM Circulation PRIORITY: I Implement an adaptive traffic signal synchronization system along seven transportation corridors. Public Works - Account No. 210.165.501 Purchase, install, and implement an adaptive traffic signal synchronization system along designated segments of Winchester Road, Rancho California Road, Temecula Parkway, Margarita Road, Jefferson Avenue, and Ynez Road to continually analyze and evaluate traffic data and select the most appropriate traffic signal timing for the condition. Project will improve traffic safety, operations, and capacity by minimizing traffic delays and reducing congestion. Actuals to Date 2009-10 2010-11 $ 10,000 $ 566,500 $ 41,500 $ - $ 618,000 $ Future O & M Cost: $ $ 103,000 $ 515,000 $ 618,000 $ 1,000 Annually *Project cannot be constructed until a funding source is identified. _ 2011-12 2012-13 $ 10,000 $ 450,000 $ 40,000 $ 500,000 $ $ 100,000 $ 400,000 $ 500,000 $ Total Project 2013-14 Cost $ 20,000 $ 1,016,500 $ 81,500 $ - $ 1,118,000 $ 203,000 $ 515,000 $ 400,000 $ - $ 1,118,000 37 PROJECT LOCATION Project Title: CLOSED CIRCUIT TELEVISION (CCTV) INSTALLATION ON TEMECULA PARKWAY AND PECHANGA PARKWAY N A 38 PROJECT DESCRIPTION Project Title: CLOSED CIRCUIT TELEVISION (CCTV) INSTALLATION ON TEMECULA PARKWAY AND PRIORITY: 1 PECHANGA PARKWAY Project Type: Circulation Description: Design and install fiber-optic cable in existing conduit on Temecula Parkway and Pechanga Parkway. Install closed circuit television cameras at six intersections to monitor traffic flow and adjust traffic signal timing. Department: Public Works - Account No. 210.165.635 Scope of Project: Design and install fiber-optic cable in existing conduit on Temecula Parkway from Old Town Front Street to Butterfield Stage Road. First year funding allows for the installation of infrastructure and CCTV cameras at major intersections on Temecula Parkway and Pechanga Parkway. Additional funds will be required for fiscal year 2010-11 to install cameras on the remainder of the project to maximize the overall efficiency of the system. Benefit: Provides monitoring of highway and intersection operations at several key locations in the southern portion of the City. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 20,000 $ 20,000 Construction $ 99,360 $ 234,058 $ 333,418 Design $ 60,000 $ 60,000 Totals $ 99,360 $ 314,058 $ - $ - $ - $ - $ 413,418 Source of Funds: Senate Bill 621 $ 99,360 $ 314,058 $ 413,418 Total Funding: $ 99,360 $ 314,058 $ - $ - $ - $ - $ 413,418 Future O & M Cost: $ 5,000 Annually 39 PROJECT LOCATION Project Title: FLASHING BEACONS 40 PROJECT DESCRIPTION Project Title: Project Type: Description: FLASHING BEACONS PRIORITY: 1 Department: Scope of Project: Benefit: Project Cost: Administration Construction Design Totals Source of Funds: DIF (Traffic Signals) Total Funding: Circulation Install flashing beacons including solar powered panels, chargeable batteries, and programmable timers to advise motorists of the school zone and reinforce the posted speed limit of twenty-five miles per hour when students are present. Public Works - Account No. 210.165.670 Install flashing school zone beacons as the school district improves new school sites. Project will improve traffic safety at the new school sites. Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 4,000 $ 2,000 $ 6,000 $ 32,000 $ 16,000 $ 48,000 $ 4,000 $ 2,000 $ 6,000 $ - $ 40,000 $ - $ 20,000 $ - $ - $ 60,000 $ 40,000 $ 20,000 $ 60,000 $ - $ 40,000 $ - $ 20,000 $ - $ - $ 60,000 Future O & M Cost: $ 1,000 Annually 41 PROJECT LOCATION Project Title: FRENCH VALLEY PARKWAY / INTERSTATE-15 OVER-CROSSING AND INTERCHANGE IMPROVEMENTS 0 ~9as o LU ~k 3 LL CT ~L GOO ~ ~~5~ P G~ FS 4 C ~ ~QUITyD~ y9 ~G Gd P~ SAT F~ sp 2 N a~aZ ~O Q~~gO GIR NO OVERLAND R 42 PROJECT DESCRIPTION Project Title: FRENCH VALLEY PARKWAY / INTERSTATE-15 OVER-CROSSING AND INTERCHANGE PRIORITY, IMPROVEMENTS Project Type: Circulation Description: Study, process, design, and construct a bridge over-crossing over Interstate-15 from Jefferson Avenue to Ynez Road and construct a new freeway interchange. Project will consist of designing a new interchange to address traffic circulation in the City's northern areas. Department: Public Works - Account No. 210.165.726 Scope of Project: Project will consist of designing and constructing a freeway over-crossing over Interstate-15 and construct a new freeway interchange. Project would also include curb and gutters, pavement, sidewalks, and new traffic signals. Benefit: Project will improve traffic circulation. Project Cost: Actuals to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project Cost Administration $ 761,038 $ 320,610 $ 325,000 $ 200,000 $ 125,000 $ 1,731,648 Acquisition $ 8,936,172 $ 3,896,234 $ 15,872,147 $ 28,704,553 Caltrans Oversight $ 7,000,000 $ 7,000,000 $ 6,000,000 $ 20,000,000 Construction $ 20,302,260 $ 19,697,740 $ 18,000,000 $ 58,000,000 Design $ 2,154,305 $ 3,133,603 $ 5,000,000 $ 10,287,908 Totals $ 11,851,515 $ 7,350,447 $ 48,499,407 $ 26,897,740 $ 24,125,000 $ - $ 118,724,109 Source of Funds: Capital Project Reserves $ 322,730 $ 325,000 $ 200,000 $ 125,000 $ 972,730 TUMF (WRCOG)* $ 2,144,242 $ 32,583,657 $ 6,152,740 $ 3,000,000 $ 43,880,639 DIF (Public Facilities) $ 75,360 $ 75,360 TUMF (RCTC)** $ 3,787,315 $ 3,514,599 $ 3,990,750 $ 11,292,664 Measure A-Local Street and Road $ 975,000 $ 1,368,876 $ 2,343,876 Measure A-Highway Program $ 10,000,000 $ 10,000,000 $ 20,000,000 CFD (Harveston) $ 1,005,840 $ 1,005,840 Federal Highway Administration $ 8,000 $ 8,000 SAFETEA - LU $ 1,600,000 $ 1,600,000 Reimbursements/Other (Land Donation) $ 6,000,000 $ 6,000,000 STIP Augmentation*** $ 10,545,000 $ 21,000,000 $ 31,545,000 Total Funding: $ 11,851,515 $ 7,350,447 $ 48,499,407 $ 26,897,740 $ 24,125,000 $ - $ 118,724,109 Future O & M Cost: $ 8,000 Annually *TUMF Zone funding pursuant to WRCOG Agreement 05-SW-TEM-1064 for a total of $4,078,000 ($1,165,000-PA&ED, $2,913,000-PS&E) also see Phase I. **TUMF Regional funding pursuant to RCTC Agreement 06-72-048-00 for a total of $7,517,000($5,715,000-ROW; $2,000,000-PS&E) also see Phase I. ***STIP Augmentation is dependent upon State's ability to bond for transportation funds. 43 PROJECT LOCATION Project Title: FRENCH VALLEY PARKWAY / INTERSTATE-15 OVER-CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I 0 ~9as o LU ~k 3 LL CT ~L GOO ~ ~~5~ P G~ FS 4 C ~ ~QUITyD~ y9 ~G Gd P~ SAT F~ sp 2 N a~aZ ~O Q~~gO GIR NO OVERLAND R 44 PROJECT DESCRIPTION Project Title: FRENCH VALLEY PARKWAY / INTERSTATE-15 OVER-CROSSING AND INTERCHANGE PRIORITY: IMPROVEMENTS - PHASE I Project Type: Circulation Description: Project will construct portions of the French Valley Parkway / Interstate-15 over-crossing and interchange improvements (Project No. PW02-11) which include adding a new southbound off-ramp from Interstate-15 to French Valley Parkway, constructing the northern half of French Valley Parkway from the off-ramp to Jefferson Avenue, widening of the existing southbound off-ramp from Interstate-15 to Winchester, and constructing a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off-ramp. This project is included in the RTIP as "French Valley Pkwy (FVP) - Phase 1: Design and construct FVP (1-15 - Jefferson), SB exit ramp (1 LN), SB aux lane (FVP - Winchester Rd) & widen Winchester SB exit ramp (1 to 2)." Department: Public Works - Account No. 210.165.719 Scope of Project: Project will include design, right-of-way, utility relocation, and construction activities. Project requires oversight by Caltrans and coordination with the City of Murrieta. It will be designed to compliment the ultimate interchange project (Project No. PW02-11). Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and roadway improvements at the intersection of French Valley Parkway and Jefferson Avenue. Benefit: Project will improve traffic circulation. Project Cost: Actuals to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Total Project Cost Administration $ 240,601 $ 159,791 $ 48,500 $ 48,500 $ 497,392 Caltrans Oversight $ 1,200,000 $ 1,200,000 $ 1,060,000 $ 3,460,000 Construction $ 2,000,000 $ 8,000,000 $ 3,000,000 $ 13,000,000 Design $ 991,752 $ 61,615 $ 1,053,367 Environmental $ 87,000 $ 87,000 MSHCP $ 650,000 $ 650,000 Totals $ 1,232,353 $ 4,158,406 $ 9,248,500 $ 4,108,500 $ - $ - $ 18,747,759 Source of Funds: DIF (Street improvements) $ 444,203 $ 444,203 Measure A-Local Street and Road $ 630,008 $ 1,352,211 $ 48,500 $ 48,500 $ 2,079,219 TUMF (RCTC)* $ 158,142 $ 2,806,195 $ 9,200,000 $ 4,060,000 $ 16,224,337 Total Funding: $ 1,232,353 $ 4,158,406 $ 9,248,500 $ 4,108,500 $ - $ - $ 18,747,759 Future O & M Cost: $ 15,000 Annually *TUMF Regional funding pursuant to ROTC Agreement 06-72-048-00 for a total of $7,517,000 ($5,715,000-ROW; $2,000,000 PS&E) 45 PROJECT LOCATION Project Title: INTERSTATE-15 / STATE ROUTE 79 SOUTH ULTIMATE INTERCHANGE o Fzp L LITA RD O gp,N~~AC' ~ ~ F J ~Z a fi v ~ O VIA NoRC G O ~'L a o CC 4 o~,pc~ f ~ ~QPti YN~Z R1~ coRR/o C0 VALLEJo N AV A ,vEMCULAP l~ nG GELINE CT GAFNoLN i' ~~y GA~1Nd Eg~RiBO ~~G'q 46 PROJECT DESCRIPTION Project Title: INTERSTATE-15 / STATE ROUTE 79 SOUTH ULTIMATE INTERCHANGE PRIORITY: Project Type: Circulation Description: Construct a ramp system that will improve access to Interstate-15 from Temecula Parkway/State Route 79 South to accommodate traffic generated by future development of the City's General Plan land use and regional traffic volume increases forecast for the year 2025. The project is needed because projected traffic volume increases will exceed the capacity of the existing interchange improvements constr ucted by Riverside County Transportation Department in 1998. Department: Public Works - Account No. 210.165.662 Scope of Project: Project will include the right-of-way acquisition, design, and construction of an improved interchange system. Benefit: Project will improve circulation, freeway access and level of service at the Interstate-15 and Temecula Parkway/State Route 79 South intersection. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 137,936 $ 100,800 $ 108,000 $ 108,000 $ 454,736 Acquisition $ 7,413,992 $ 20,000 $ 7,433,992 Construction $ 104,088 $ 9,350,887 $ 12,159,113 $ 21,614,088 Construction Engineering $ 2,475,000 $ 2,475,000 Design $ 522,602 $ 2,496,740 $ 3,019,342 MSHCP $ 980,000 $ 980,000 Totals $ 8,178,618 $ 2,617,540 $ 12,913,887 $ 12,267,113 $ - $ - $ 35,977,158 Source of Funds: CFD (Crowne Hill) $ 502,211 $ 502,211 Reimbursements/Other (Morgan Hill) $ 1,190,582 $ 1,190,582 SAFETEA-LU $ 1,600,000 $ 1,600,000 Senate Bill 621 $ 2,133,825 $ 2,517,540 $ 5,413,887 $ 10,065,252 TUNE (RCTC)* $ 4,352,000 $ 100,000 $ 5,900,000 $ 10,352,000 Unspecified" $ 12,267,113 $ 12,267,113 Total Funding: $ 8,178,618 $ 2,617,540 $ 12,913,887 $ 12,267,113 $ - $ - $ 35,977,158 Future O & M Cost: $ 6,000 Annually TUMF Regional funding pursuant to RCTC Agreement 06-72 for $4,452,000 ($4,352,000-ROW; $100,000-PA&ED) "Project cannot be constructed until a funding source is identified. 47 PROJECT LOCATION Project Title: MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) G011111 Rp~CNp CAy ~~pRNIARD 9 T G Om d 6 U P P RIDGE PARK DR O 0 clt~`~ygc l G O N A o \Ckn.. 48 PROJECT DESCRIPTION Project Title: MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) PRIORITY: 11 Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design MSHCP Totals Source of Funds: Circulation Replace the existing Main Street Bridge with a new bridge meeting current safety standards and compatible with both the City's circulation element and the planned Murrieta Creek Improvement Project. Public Works - Account No. 210.165.743 Project will include the design and construction of a bridge and approach roadways to include bridge removal, pavement, curb and gutter, sidewalk and storm drain facilities, environmental studies and mitigation. Project will improve traffic safety and circulation. New bridge would meet the United States Army Corps of Engineer's (USAGE) Creek Improvement Project needs and cost would count toward City contribution to the USACE Project. Actuals to Date $ 164,815 $ 579,481 2009-10 $ 309,555 $ 6,100,000 $ 250,510 $ 28,960 $ 305,000 Total Project 2010-11 2011-12 2012-13 2013-14 Cost $ 474,370 $ 6,100,000 $ 250,510 $ 608,441 $ 305,000 $ 744,296 $ 6,994,025 $ - $ - $ - $ - $ 7,738,321 Capital Project Reserves $ 41,729 $ 41,729 DIF (street Improvements) $ 702,567 $ 2,656,044 $ 3,358,611 HBRRP $ 4,337,981 $ 4,337,981 Total Funding: $ 744,296 $ 6,994,025 $ - $ - $ - $ - $ 7,738,321 Future O Sr M Cost: $ 6,000 Annually 49 PROJECT LOCATION Project Title: MEADOWS PARKWAY BIKE LANE 0 n Pp,O < V6 DANA DR m m ~ ~ p~QP V3 ~ p w m ~ o ~P `~`~O q~ CT GLICVC p z ~ ~ P N n q<<~ GO Fz~~ O GQyP~ G~ ~ ~3 ROTNEN ERG D O ~ O C') ~ SP ~ G~ r' ADEN C G D PQe F' M NP R g~NG LP 4~ GP ~~GO~ ~ 0 9~Lj SUNNY MEADOWS DR OT C B CqQ GO CAMPO D oNO~ N gyp' aF- O $ ~ D q(UP GP PNO ~EGp,Ft17 > ROSACT ~O GP COR C RRIGAN CT 50 PROJECT DESCRIPTION Project Title: MEADOWS PARKWAY BIKE LANE PRIORITY: 1 Project Type: Circulation Description: Widen Meadows Parkway to the west between McCabe Drive and Pauba Road. The widened roadway will accommodate a Class II (on the street) bicycle lane for southbound bicyclists. Department: Public Works - Account No. 210.165.502 Scope of Project: The project will consist of designing and constructing a six-foot widened section of Meadows Parkway including pavement, curb and gutter, utility adjustment or relocation, twelve-foot meandering sidewalk, landscaping, irrigation, striping, and signing. Benefit: The project will improve safety and opporutnity for non-motorized travel. Project Cost: Administration Construction Construction Engineering Design Totals Source of Funds: AB 2766 Total Funding: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Future O & M Cost: $ 500 Annually $ 65,880 $ 150,000 $ 10,500 $ 40,000 $ 266,380 $ $ 266,380 $ 266,380 $ 51 $ 65,880 $ 150,000 $ 10,500 $ 40,000 $ - $ 266,380 $ 266,380 $ - $ 266,380 PROJECT LOCATION Project Title: MEDIANS AND PARKWAYS - CITYWIDE 52 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Construction Totals Source of Funds: DIF (Medians) DIF (Street Improvements) Total Funding: MEDIANS AND PARKWAYS - CITYWIDE Circulation Project will complete the missing portions of the raised landscaped median island on Jefferson Avenue between Del Rio Road to 600 feet north of Rancho California Road, and on Rancho California Road between Moraga Road to Lyndie Lane. Public Works - Account No. 210.165.622 Construct or provide credits for the construction of raised landscaped median islands pursuant to the Conditions of Approval. Project will improve traffic circulation. Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 360,548 $ 750,000 $ 1,110,548 $ - $ 360,548 $ 750,000 $ - $ - $ - $ 1,110,548 $ 10,548 $ 350,000 $ 750,000 $ - $ 360,548 $ 750,000 $ - $ - $ - $ 1,110,548 PRIORITY: 11 $ 10,548 $ 1,100,000 Future O & M Cost: N/A 53 PROJECT LOCATION Project Title: MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD aR Et UAIL BPO° a/ERLAN~ oR ~j 4p U b Ptk NAU V~pA 8y ~4 w a ` m m ~ A bl t pp Y o 4$' o Pry ~P L jjN ro NnS 7 \ ~ ~O ie +ti row~RR y r ~J 54 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Acquisition Construction Construction Engineering Design Environmental MSHCP Totals Source of Funds: Capital Project Reserves DIF (Street Improvements) Unspecified* Total Funding: MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD PRIORITY: 1 Circulation Design and construct a new bridge crossing over Murrieta Creek between Rancho California Road and Winchester Road, including acquisition of right-of-way and the installation of a new signal at Diaz Road. Public Works - Account No. 210.165.602 Project will include studying suitable locations for a new crossing, environmental studies, mitigation, new Diaz Road traffic signal and construction. Project will improve traffic circulation and access to Overland Drive freeway over-crossing. Actuals to Date $ 93,000 2009-10 2010-11 2011-12 $ 92,943 $ 50,000 $ 250,000 $ 1,400,000 $ 1,980,000 $ 2,570,000 $ 5,610,000 $ 350,000 $ 431,421 $ 88,579 $ 524,421 $ 1,581,522 $ 2,030,000 $ 85,000 $ 280,000 $ 9,145,000 $ Total Project 2012-13 2013-14 Cost $ 485,943 $ 5,950,000 $ 5,610,000 $ 350,000 $ 520,000 $ 85,000 $ 280,000 - $ - $ 13,280,943 $ 213,600 $ 213,600 $ 310,821 $ 1,581,522 $ 2,030,000 $ 2,130,000 $ 6,052,343 $ 7,015,000 $ 7,015,000 $ 524,421 $ 1,581,522 $ 2,030,000 $ 9,145,000 $ - $ - $ 13,280,943 Future O & M Cost: $ 1,000 Annually *Project cannot be constructed until a funding source is identified. 55 PROJECT LOCATION Project Title: NICOLAS VALLEY - COMMUNITY FACILITIES DISTRICT (LIEFER ROAD) w sum MFk Fi ran cJ ~~O J y } BR MURRlE rp N07SPR~ NOS RD z 0 a O CAMINO CIELO o LLI GRFF y Cu m U zz 0 ~ ¢ 0 r z ~ ce m 9 f 2 LIEFER RD s ti N LL o b Q w LL ❑ C w o _ NORTH LOOP RO O ~ t q, ❑ ❑ Lu ° w z z ❑ w m Lu w r m SOUTH LOOP RD N co z A v N ~p ~ o A 56 PROJECT DESCRIPTION Project Title: NICOLAS VALLEY - COMMUNITY FACILITIES DISTRICT (LIEFER ROAD) PRIORITY: 11 Project Type: Circulation Description: Complete street and minor storm drain improvements on the unimproved portions at certain streets within Nicolas Valley (Liefer Road area). Department: Public Works - Account No. 210.165.504 Scope of Project: Project will study district feasibility and formation, if supported, formalization of right-of-way dedications, environmental analysis, design and construction of unimproved roads to allow for acceptance into the City system of maintained streets. Benefit: Project will eliminate dirt roads, reduce maintenance, and improve local circulation. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration Construction Construction Engineering Design MSHCP Totals Source of Funds: Capital Project Reserves CFD Total Funding: $ 8,730 $ 44,100 $ 1,254,809 $ 1,307,639 $ 2,800,000 $ 2,800,000 $ 21,809 $ 21,809 $ 47,036 $ 123,504 $ 170,540 $ 11,890 $ 11,890 $ 55,766 $ 167,604 $ - $ - $ - $ 4,088,508 $ 4,311,878 $ 55,766 $ 167,604 $ 223,370 $ 4,088,508 $ 4,088,508 $ 55,766 $ 167,604 $ - $ - $ - $ 4,088,508 $ 4,311,878 Future O & M Cost: $ 1,000 Annually 57 PROJECT LOCATION Project Title: PAVEMENT REHABILITATION PROGRAM- CITYWIDE 58 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: PAVEMENT REHABILITATION PROGRAM - CITYWIDE PRIORITY: I Benefit: Circulation Using computer-assisted methodology, develop and implement cost-effective pavement maintenance treatments and strategies. Public Works - Account No. 210.165.655 Project will include the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets. Project will improve the quality of City roadways. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 110,000 $ 95,000 $ 100,000 $ 125,000 $ 90,000 $ 520,000 Construction $ 860,000 $ 750,000 $ 845,000 $ 1,000,000 $ 1,310,486 $ 4,765,486 Construction Engineering $ 80,000 $ 75,000 $ 75,000 $ 80,000 $ 40,000 $ 350,000 Design $ 80,000 $ 75,000 $ 75,000 $ 85,000 $ 50,000 $ 365,000 Totals $ - $ 1,130,000 $ 995,000 $ 1,095,000 $ 1,290,000 $ 1,490,486 $ 6,000,486 Source of Funds: Measure A $ 1,130,000 $ 995,000 $ 1,095,000 $ 1,290,000 $ 1,490,486 $ 6,000,486 Total Funding: $ - $ 1,130,000 $ 995,000 $ 1,095,000 $ 1,290,000 $ 1,490,486 $ 6,000,486 Future O & M Cost: NIA 59 PROJECT LOCATION Project Title: PAVEMENT REHABILITATION - DE PORTOLA ROAD RFC 00 ~q .off F~Fq~,op ~<GCFR Q\oo Opp c QUO r 7 m R~ o\PNSM~~N z Na CEO m ~ Rid o y vo 40 a~F o~QO~~O P~~ p o Q ~ ~NGNOPUEB`oRD GV~PARKWAY YNEZ RD TEME O 2 a P~ m2 LARD vk R10'(EMEG N A N 60 PROJECT DESCRIPTION Project Title: PAVEMENT REHABILITATION -DEPORTOLAROAD PRIORITY: 1 Project Type: Circulation Description: Project will rehabilitate De Portola Road between Jedediah Smith Road and Margarita Road. Approximately 6,400 lineal feet of roadway, or 256,400 square feet of pavement. Department: Public Works - Account No. 210.165.656 Scope of Project: Project will include the environmental processing (federal clearance required), design and rehabilitation. Benefit: Project will improve the quality and extend the service life of De Portola Road. Project Cost: Administration Construction Construction Engineering Design Totals Source of Funds: Measure A STP Total Funding: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 77,886 $ 120,160 $ 198,046 $ 1,509,300 $ 1,509,300 $ 33,204 $ 33,204 $ 144,054 $ 144,054 $ 221,940 $ 1,662,664 $ - $ - $ - $ - $ 1,884,604 $ 221,940 $ 1,203,674 $ 1,425,614 $ 458,990 $ 458,990 $ 221,940 $ 1,662,664 $ - $ - $ - $ - $ 1,884,604 Future O & M Cost: $ 1,000 Annually 61 PROJECT LOCATION Project Title: PAVEMENT REHABILITATION - STPL PROJECT Y ttr " ¢1 U r x a y{j 7o R C ILLOW v~ ~ LONG z VALLEY DR `t ~ fR b U - D yam ~ 15~ G z O LEVANDE pL . G 0,0 PL G~ p CD~ N Rs CE o Ton O gGENA ST 'OF qO Sokyf TERN RD CRASS ~ r0~~ O 0RA C Q G SPICAG Z ~c~, ~ mot O0 c ~ 50 oRq ~ MOONTIDE CT N ~a O US m C 'Li ~Q 5 Z D W Q -J U) w RANCHO ~'Tp ti ~J rn t= O ' VISTA RD Pl G 62 PROJECT DESCRIPTION Project Title: PAVEMENT REHABILITATION - STPL PROJECT PRIORITY: Project Type: Circulation Description: Using computer-assisted methodology, develop and implement cost-effective pavement maintenance treatments and strategies. Department: Public Works -Account No. 210.165.657 Scope of Project: Project will include the environmental processing (federal clearance required), design, and rehabilitation of segments of Rancho California Road that qualify for federal funding. Benefit: Project will improve the quality of City roadways. Project Cost: Administration Construction Construction Engineering Design Totals Source of Funds: Measure A STPL Total Funding: Future O & M Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 165,040 $ 250,038 $ 415,078 $ 4,035,000 $ 4,035,000 $ 80,000 $ 80,000 $ 202,491 $ 593 $ 203,084 $ 367,531 $ 4,365,631 $ - $ - $ - $ - $ 4,733,162 $ 367,531 $ 1,645,631 $ 2,013,162 $ 2,720,000 $ 2,720,000 $ 367,531 $ 4,365,631 $ - $ - $ - $ - $ 4,733,162 N/A 63 PROJECT LOCATION Project Title: PECHANGA PARKWAY -DUAL RIGHT TURN LANES FROM TEMECULA PARKWAY 4 RD A 64 PROJECT DESCRIPTION Project Title: PECHANGA PARKWAY - DUAL RIGHT TURN LANES FROM TEMECULA PARKWAY PRIORITY: Project Type: Circulation Description: Construction of dual right turn lanes on eastbound Temecula Parkway to southbound Pechanga Parkway. Department: Public Works - Account No. 210.165.637 Scope of Project: Project will require the right-of-way purchase and the construction of dual right turn lanes on eastbound Temecula Parkway to southbound Pechanga Parkway. Benefit: Project will ease traffic congestion on eastbound Temecula Parkway at Pechanga Parkway. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 99,709 $ 47,435 $ 147,144 Acquisition $ 131,100 $ 136,900 $ 268,000 Construction $ 161,000 $ 161,000 Construction Engineering $ 5,000 $ 5,000 Design $ 34,130 $ 4,000 $ 38,130 MSHCP $ 8,050 $ 8,050 Totals $ 264,939 $ 362,385 $ - $ - $ - $ - $ 627,324 Source of Funds: DIF (Street Improvements) Senate Bill 621 $ 207,063 $ 264,939 $ 155,322 $ 207,063 $ 420,261 Total Funding: $ 264,939 $ 362,385 $ - $ - $ - $ - $ 627,324 Future O & M Cost: $ 300 Annually 65 PROJECT LOCATION Project Title: PECHANGA PARKWAY IMPROVEMENTS - PHASE II Y~~2 0 ` 1/' R0 Fc DE POR~OyP Rfio VALLEJO AV hq~ rEMECUWV Y Bq eGA FMO y1NpARD P A ti OR T V ta SpCTjO - n N ~O= I N Ue 3 yea A ~c oc 9 \ dA~ y N m 66 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Acquisition Construction Construction Engineering Design Environmental* MSHCP Totals Source of Funds: AD 159 (Deer Hollow Way) AD 159 (Wolf Valley Channel) CFD (Wolf Creek) DIF (Street Improvements) PLH Program Reimbursements/Other (Bonds) Reimbursements/Other (Pechanga Indian Tribe Contr.) Reimbursements/Other (RCWD) Total Funding: Future a & M Cost: PECHANGA PARKWAY IMPROVEMENTS - PHASE II PRIORITY: Circulation Design and construct full-width street improvements of Pechanga Parkway from Temecula Parkway to Pechanga Road. Full width is 134 feet from Temecula Parkway to Via Gilberto, and 110 feet from Via Gilberto to Pechanga Road. Public Works - Account No. 210.165.668 Project will include the design, acquisition, environmental studies, mitigation, and construction of road impro vements to include curb, gutters, sound wall, and storm drain facilities from Deer Hollow Way to Temecula Creek. Project will improve traffic circulation. Actuals To tal Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 1,948,336 $ 37,255 $ 1,985,591 $ 359,706 $ 359,706 $ 18,787,364 $ 3,833,059 $ 22,620,423 $ 203,853 $ 231,060 $ 434,913 $ 998,285 $ 11,426 $ 1,009,711 $ 450,000 $ 450,000 $ 575,000 $ 575,000 $ 22,297,544 $ 5,137,800 $ - $ - $ - $ - $ 27,435,344 $ 2,455,521 $ 2,455,521 $ 4,839,554 $ 4,839,554 $ 5,905,365 $ 3,459,836 $ 9,365,201 $ 1,959,424 $ 72,702 $ 2,032,126 $ 2,510,518 $ 1,489,482 $ 4,000,000 $ 20,910 $ 20,910 $ 4,400,000 $ 4,400,000 $ 227,162 $ 94,870 $ 322,032 $ 22,297,544 $ 5,137,800 $ - $ - $ - $ - $ 27,435,344 $ 3,000 Annually 'Environmental Costs includes the creation of a mitigation site for Pechanga Parkway. 67 PROJECT LOCATION Project Title: ROAD AND STORM DRAIN REPAIR AT RANCHO CALIFORNIA ROAD 68 PROJECT DESCRIPTION Project Title: ROAD AND STORM DRAIN REPAIR AT RANCHO CALIFORNIA ROAD PRIORITY: 1 Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Totals Circulation Project will replace approximately 140 feet of aging corrugated metal pipe under Rancho California Road, east of Hope Drive, with reinforced concrete pipe, and reconstruct that portion of the roadway. Public Works - Account No. 210.165.510 Project will include environmental processing, design, and reconstruction of the roadway segment affected by the failing drainage pipe. Project will improve safety and circulation while maintaining the integrity of the streets during inclement weather. Actuals to Date 2009-10 2010-11 2011-12 2012-2013 2013-2014 Future Years Total Project Cost $ 86,071 $ 86,071 $ 209,623 $ 209,623 $ 25,000 $ 25,000 $ 20,000 $ 20,000 $ - $ 340,694 $ - $ - $ - $ - $ - $ 340,694 Source of Funds: Proposition 113 (streets and Roads) $ 340,694 $ 340,694 Total Funding: $ - $ 340,694 $ - $ - $ - $ - $ - $ 340,694 Future O & M Cost: N/A 69 PROJECT LOCATION Project Title: ROAD RECONSTRUCTION AT JEDEDIAH SMITH ROAD N 70 PROJECT DESCRIPTION Project Title: ROAD RECONSTRUCTION AT JEDEDIAH SMITH ROAD PRIORITY: I Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Totals Source of Funds: Proposition 113 (streets and Roads) Total Funding: Future O & M Cost: Circulation Project will rebuild 28 feet of roadway striping and asphalt berms at Jedediah Smith Road between Temecula Parkway and Cabrillo. Public Works - Account No. 210.165.511 Project will include environmental processing, design, and reconstruction of the road segment. Project will improve the quality and extend the service life of Jedediah Road. Actuals to Date 2009-10 2010-11 2011-12 2012-2013 2013-2014 Future Years Total Project Cost $ 43,036 $ 43,036 $ 215,000 $ 215,000 $ 17,311 $ 17,311 $ 20,000 $ 20,000 $ - $ 295,347 $ - $ - $ - $ - $ - $ 295,347 $ 295,347 $ 295,347 $ - $ 295,347 $ - $ - $ - $ - $ - $ 295,347 N/A 71 PROJECT LOCATION Project Title: SLURRY SEAL AT PALOMA DEL SOL AND TEMEKU HILLS 'f IAGO 72 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: SLURRY SEAL AT PALOMA DEL SOL AND TEMEKU HILLS Circulation PRIORITY: I Slurry seal to specific streets within the Paloma Del Sol and Temeku Hills development as identified in the Proposition 113 Application. Public Works - Account No. 210.165.512 Project will include environmental processing, design, and rehabilitation. Project will improve the quality and extend the service life of the roadways. Project Cost: Actuals to Date 2009-10 2010-11 2011-12 2012-2013 2013-2014 Future Years Total Project Cost Administration $ 86,071 $ 86,071 Construction $ 700,000 $ 700,000 Construction Engineering $ 33,823 $ 33,823 Totals $ - $ 819,894 $ - $ - $ - $ - $ - $ 819,894 Source of Funds: Proposition 113 (streets and Roads) Total Funding: $ 819,894 $ 819,894 S - S 819,894 $ - S - S - S - $ - S 819,894 Future O & M Cost: N/A 73 PROJECT LOCATION Project Title: TEMECULA CREEK CROSSING FOR ACCESS TO TEMECULA PARKWAY o tik Rio ~p 5 p~ ~e~ yN~ZRp ~ Y yF0 VALLEJO,gV N ~Gp~4RR~P o p fi Ago N A 74 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Acquisition Construction Construction Engineering Design Environmental MSHCP Totals TEMECULA CREEK CROSSING FOR ACCESS TO TEMECULA PARKWAY PRIORITY: II Circulation Design and construct a new bridge crossing over Temecula Creek in the vicinity of Avenida de Missiones. Public Works - Account No. 210.165.677 Project will include studying a suitable location for a new crossing, environmental studies, mitigation, right-of-way acquisition, as well as the design and construction of a new approach roadway and bridge. Project will improve traffic circulation in the southwest portion of the City. Actuals to Date 2009-10 2010-11 2011-12 2012-13 $ 16,308 $ 4,500 $ 83,186 $ 13,529 $ 99,494 $ 18,029 $ - $ - $ - $ - $ 16,661,115 $ 16,778,638 Total Project 2013-14 Future Years Cost $ 472,790 $ 493,598 $ 1,017,625 $ 1,017,625 $ 11,816,000 $ 11,816,000 $ 147,700 $ 147,700 $ 2,363,200 $ 2,459,915 $ 253,000 $ 253,000 $ 590,800 $ 590,800 Source of Funds: DIF (Street Improvements) Unspecified* $ 99,494 $ 18,029 $ 117,523 $ 16,661,115 $ 16,661,115 Total Funding: $ 99,494 $ 18,029 $ - $ - $ - $ - $ 16,661,115 $ 16,778,638 Future O & M Cost: $ 1,000 Annually *Project cannot be constructed until a funding source is identified. 75 PROJECT LOCATION Project Title: TEMECULA PARKWAY STRIPING MODIFICATION FROM INTERSTATE-15 TO PECHANGA PARKWAY ~fl to q~~ YN~Z RD VALCEJO AV O~ O~A~NQL TEMF-OULAPK`~ rs N pF cti A~A 76 PROJECT DESCRIPTION Project Title: TEMECULA PARKWAY STRIPING MODIFICATION FROM INTERSTATE-15 TO PECHANGA PRIORITY: PARKWAY Project Type: Circulation Description: Project will re-stripe Temecula Parkway from Interstate-15 to Pechanga Parkway from six lanes to eight lanes. Department: Public Works - Account No. 210.165.676 Scope of Project: Project will include removing the existing striping on Temecula Parkway from Interstate-15 to Pechanga Parkway and re-striping it to accommodate eight lanes of through traffic -four in each direction. The current width of Temecula Parkway from Interstate-15 to Pechanga Parkway will accommodate the new striping. No widening of the existing road is necessary. Benefit: The re-striping will increase traffic circulation. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 14,434 $ 79,945 $ 94,379 Construction $ 95,000 $ 95,000 Design $ 25,969 $ 9,228 $ 35,197 MSHCP $ 32,434 $ 32,434 Totals $ 40,403 $ 216,607 $ - $ - $ - $ - $ 257,010 Source of Funds: DIF (street Improvements) $ 40,403 $ 216,607 $ 257,010 Total Funding: $ 40,403 $ 216,607 $ - $ - $ - $ - $ 257,010 Future O & M Cost: N/A 77 PROJECT DESCRIPTION Project Title: TRAFFIC SIGNAL INSTALLATION - CITYWIDE Cost to Signal Location Complete Year Funding Source Meadows Parkway at Pauba $ 232,500 2009-10 DIF (Traffic) Rancho California. Road at Yukon $ 232,500 2009-10 DIF (Traffic) Vail Ranch Parkway at Tehachapi Pass $ 232,500 2010-11 DIF (Traffic) Rancho California Road at Promenade Chardonnay $ 232,500 2010-11 DIF (Traffic) Butterfield Stage Road at Rancho Vista Road $ 275,000 2011-12 DIF (Traffic) Rancho California Road at Avenida de la Reina $ 275,000 2011-12 DIF (Traffic) Meadows Parkway at De Portola $ 275,000 2012-13 Unspecified Meadows Parkway at Campanula Way $ 275,000 2012-13 Unspecified Meadows Parkway at Leena Way $ 275,000 2013-14 Unspecified $ 2,305,000 Fiscal Year 2009-10 Fiscal Year 2010-11 Fiscal Year 2011-12 Fiscal Year 2012-13 Fiscal Year 2013-14 TOTAL $ 465,000 $ 465,000 $ 550,000 $ 550,000 $ 275,000 $ 2,305,000 78 PROJECT DESCRIPTION Project Title: TRAFFIC SIGNAL INSTALLATION - CITYWIDE PRIORITY: Project Type: Circulation Description: Install traffic signals at various locations throughout the City including, traffic signal upgrades on Winchester Road and Temecula Parkway, and Redhawk annexation area. Department: Public Works Scope of Project: Project will include the design and construction of traffic signals throughout the City. Benefit: Project will improve traffic safety and circulation throughout the City. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 75,000 $ 75,000 $ 90,000 $ 90,000 $ 45,000 $ 375,000 Construction $ 360,000 $ 360,000 $ 420,000 $ 420,000 $ 210,000 $ 1,770,000 Design $ 30,000 $ 30,000 $ 40,000 $ 40,000 $ 20,000 $ 160,000 Totals $ - $ 465,000 $ 465,000 $ 550,000 $ 550,000 $ 275,000 $ 2,305,000 Source of Funds: DIF (Traffic Signal) Unspecified* Total Funding: Future O & M Cost: $ 465,000 $ 465,000 $ 550,000 $ 1,480,000 $ 550,000 275,000 $ 825,000 $ 465,000 $ 465,000 $ 550,000 $ $ 500 Annually *Project cannot be constructed until a funding source is identified. 550,000 $ 275,000 $ 2,305,000 79 PROJECT LOCATION Project Title: TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION CH CHILLC 2 ~O G~ PRE)t~ ESONO p2Pp.\ ~Q GP O LO VALLE DR p L K P ~7 P FypNCHO CALIFORNIARO D P )p CORTE MON EL fie' )5AP p m llm CRy 51 PY PJ ~ P~ERP pQ-c~0~ 9A Ste' J~ CO m A ,T< pNZP OFE(E CORTETU RP1 i~ P~ AttP ~~pp>, sM.coP NOPp'O ao GCAII RR K~ O O COR P S H p G O U w A RtE P w 9 F N G APGG 4~ AOENAST GO OERRITO OWYOY` l GPI ORRE~~ ~~z o~ e' SF F~9A ~ .11P~E~ GP Pt o V ONDA PL O~ (7 ~ y p T ICACT a M)NO MO P'G~P m MOONTIDE CT GP G aP A A PGJ Qv o i RANCHO VISTPR PV$pRp 9! y/AgLhq GGP" GPI O / A m 'O( P ER\MO~ ?A y C+ L E 1 Q~~ )U-O A VILLA ALT(/~S tn` OPGPRR O ?~~P O~ `~F` O~S,PR~ o pR p Q p ~3' Zp icgy ~ Aa A p p D ¢ D PAUBA ~ N Sr y~ O v ~ G m ti O p 9 9~ D [Ay N C) W m o f rERO sr w P ' `s' ~ p D e A ¢O v G~O\~P a p VP z F 9 A 5 0 RIE RAE LN ARR/SA > < GRP~J\VV m O ~O~O p m IA COR O D o ~ GP p c ~ Q-V M ~O w pFF AFLO E n ANTI A00 A/ypO EL O P VE ¢ 9 Nq W) O O O~ '\tc RTF grgF %A ~~y A \ z OLITA RD ~ 2 S,9 q< y 0 r os ~ S 2~ e1' CL 3 ~ ~ F ~P T pBEJA m y y N VP1.VE)OP, G ON OR u W PESCgOOO A9s pREZ -p: A F Q R py O y/O p m 1(-- ~O U~ 1 80 PROJECT DESCRIPTION Project Title: TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION PRIORITY: Project Type: Circulation Description: Install traffic signal interconnect conduit and cable. Department: Public Works - Account No. 210.165.712 Scope of Project: Project will consist of installing signal interconnect conduit and cable on various roadways to connect additional signals and complete missing links. Benefit: Project will improve circulation by connecting several existing and future signals to the existing signal system. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 10,000 $ 10,000 $ 20,000 Construction $ 10,014 $ 319,986 $ 375,000 $ 705,000 Design $ 15,000 $ 15,000 $ 30,000 Totals $ 10,014 $ 344,986 $ - $ 400,000 $ - $ - $ 755,000 Source of Funds: DIF (Traffic signal) $ 10,014 $ 344,986 $ 355,000 Unspecified* $ 400,000 $ 400,000 Total Funding: $ 10,014 $ 344,986 $ - $ 400,000 $ - $ - $ 755,000 Future O & M Cost: $ 500 An nually *Project cannot be constructed until a funding source is identified. 81 PROJECT LOCATION Project Title: WESTERN BYPASS BRIDGE OVER MURRIETA CREEK 1 SaNr[AGO RD ~ o r ~ coo Z O N~ ~~O~~SO 9tip 9~F ~~'O ,po ~p 9 9L TF 5, N ~ 'Oky Q~ A s 82 PROJECT DESCRIPTION Project Title: WESTERN BYPASS BRIDGE OVER MURRIETA CREEK PRIORITY: 1 Project Type: Circulation Description: The City will construct a new bridge crossing Murrieta Creek at the Western Bypass / Temecula Parkway. Department: Public Works - Account No. 210.165.660 Scope of Project: Project includes finalizing and updating the existing bridge design, constructing the bridge, the approaches roadways, curb and gutters sidewalk, storm drain facilities, environmental studies and mitigation. Completed project will tie southern leg of Western Bypass. Benefit: Project will improve traffic safety and circulation. New bridge will meet Army Corps of Engineers (ALOE) Murrieta Creek Improvement Project needs. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 57,312 $ 134,923 $ 135,000 $ 327,235 Acquisition $ 76,000 $ 76,000 Construction $ 10,384,985 $ 10,384,985 Construction Engineering $ 311,550 $ 311,550 Design $ 232,785 $ 409,382 $ 642,167 Environmental $ 20,000 $ 129,600 $ 149,600 MSHCP $ 519,249 $ 519,249 Totals $ 290,097 $ 640,305 $ 11,480,384 $ - $ - $ - $ 12,410,786 Source of Funds: Capital Projects Reserves $ 290,097 $ 210,923 $ 135,000 $ 636,020 Reimbursements/Other (Developer) $ 3,983,705 $ 3,983,705 TUMF (WRCOG) $ 429,382 $ 7,361,679 $ 7,791,061 Total Funding: $ 290,097 $ 640,305 $ 11,480,384 $ - $ - $ - $ 12,410,786 Future O & M Cost: $ 6,000 An nually 83 PROJECT LOCATION Project Title: WINCHESTER ROAD/HIGHWAY 79 NORTH CORRIDOR BEAUTIFICATION vp Promenade Mall 84 PROJECT DESCRIPTION Project Title: Project Type: Description: WINCHESTER ROADMIGHWAY 79 NORTH CORRIDOR BEAUTIFICATION PRIORITY: 1 Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Totals Source of Funds: Capital Project Reserves CFD (Roripaugh Ranch) DIF (Street Improvements) TEA Total Funding: Circulation Improve existing raised concrete median along Winchester Road with landscaping, hardscape, irrigation, and architectural embellishments. In addition, left turn pockets will be extended. The scope of the project will be reduced to compete with the approved funding. Public Works - Account No. 210.165.638 Winchester Road/Highway 79 North from Interstate-15 at Ynez Road to City limits south of Willows Avenue. Project will enhance the corridor. Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 147,431 $ 228,404 $ 375,835 $ 2,728,800 $ 2,728,800 $ 90,000 $ 90,000 $ 201,973 $ 8,242 $ 210,215 $ 349,404 $ 3,055,446 $ - $ - $ - $ - $ 3,404,850 $ 39,800 $ 39,800 $ 1,186,914 $ 1,186,914 $ 309,604 $ 735,532 $ 1,045,136 $ 1,133,000 $ 1,133,000 $ 349,404 $ 3,055,446 $ - $ - $ - $ - $ 3,404,850 Future O & M Cost: $ 900 Annually 85 TIIF. Ml- E L A i F T Ty INc_ 1989 Tlir OF ECU ~t11 I/ L 1969 CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 TABLE OF CONTENTS INFRASTRUCTURE PROJECTS Citywide Storm Drain Improvements ......89 Civic Center 91 Erosion Control Measures for the Access Road on Margarita Road at Long Canyon 93 Fire Station 73 Living Quarters Upgrade 95 Fire Station Roripaugh Ranch Site ......97 History Museum Expansion 99 Library Parking Lot Expansion ....101 Murrieta Creek Improvements ....103 Old Town Gymnasium ....105 Old Town Police Substation ....107 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail System .....................................109 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect ............................111 TeenNoung Adult Center 113 Temecula Children's Museum Refurbishment 115 Temecula City Entry Monumentation 117 Temecula Community Center Expansion 119 Temecula Park and Ride 121 Temecula Police Station (Tenant Improvement) 123 87 PROJECT LOCATION Project Title: CITYWIDE STORM DRAIN IMPROVEMENTS 88 PROJECT DESCRIPTION Project Title: CITYWIDE STORM DRAIN IMPROVEMENTS PRIORITY: I Project Type: Infrastructure Description: Design and construct storm drain improvements to correct intersection and street flooding at various locations. Department: Public Works - Account No. 210.165.715 Scope of Project: Project will focus on improvements that would correct flooding problems on several streets that flood during each storm event. Benefit: Project will improve safety and circulation while maintaining the integrity of the streets during inclement weather. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 18,778 $ 50,000 $ 71,000 $ 139,778 Acquisition $ 62,500 $ 62,500 Construction $ 29,280 $ 250,000 $ 280,500 $ 559,780 Design $ 5,408 $ 50,000 $ 57,000 $ 112,408 Environmental $ 19,000 $ 19,000 MSHCP $ 12,500 $ 14,025 $ 26,525 Totals $ 53,466 $ 362,500 $ - $ - $ - $ 504,025 $ 919,991 Source of Funds: Capital Project Reserves $ 53,466 $ 362,500 $ 415,966 Unspecified* $ 504,025 $ 504,025 Total Funding: $ 53,466 $ 362,500 $ - $ - $ - $ 504,025 $ 919,991 Future O & M Cost: $ 1,000 An nually *Project cannot be constructed until a funding source is identified. 89 PROJECT LOCATION Project Title: CIVIC CENTER A 90 PROJECT DESCRIPTION Project Title: Project Type: Description: CIVIC CENTER PRIORITY: I Department: Scope of Project: Benefit: Project Cost: Administration Acquisition Construction Construction Engineering Design Fixtures/Furn/Equip Utilities Totals Source of Funds: Capital Project Reserves COPs DIF (Corporate Facilities) DIF (Public Art) Total Funding Future O & M Cost: Infrastructure Project will construct an approximately 93,000 square-foot, three-story City administration building and Council Chambers, along with a 3,500 square-foot Community Room. The project will be located near the intersection of Mercedes Street and Main Street in Old Town. Planning/Public Works - 210.165.751 Project will include design and construction of a three-story City Administration Building, Council Chambers, and Community Room on City owned parcels located east of Mercedes Street and Main Street. Project will continue to promote the revitalization of Old Town and provide a permanent facility for administrative staff through build-out. Actuals to Date 2009-10 2010-11 $ 125,854 $ 598,367 $ 25,800 $ 56,200 $ 476,271 $ 34,450,621 $ 352,000 $ 3,985,211 $ 1,235,789 $ 147,080 $ 3,392,720 $ 307,564 $ 2,436 $ 5,067,780 $ 40,088,133 $ $ 4,594,565 $ 16,460,449 $ 473,215 $ 22,787,684 $ 800,000 $ 40,000 $ 5,067,780 $ 40,088,133 $ $ 900,000 An nually Total Project _ 2011-12 2012-13 2013-14 Cost $ 724,221 $ 82,000 $ 34,926,892 $ 352,000 $ 5,221,000 $ 3,539,800 $ 310,000 $ - $ - $ - $ 45,155,913 $ 21,055,014 $ 23,260,899 $ 800,000 $ 40,000 $ - $ - $ - $ 45,155,913 91 PROJECT LOCATION Project Title: EROSION CONTROL MEASURES FOR THE ACCESS ROAD ON MARGARITA ROAD AT LONG CANYON o A O i O J Tr O g~ ~Q <m z ~ 2 't~~~O U n0 ~5 O a '011 g M Q A1~-BROOK R GP~~S pE.L REY Rp O X05 0 OF MONTE VERDE ~O ct O ICOLE LN ~w N GPI VIA LA VlDa ~sF CO ,20 F-- COR~~ CAR 92 PROJECT DESCRIPTION Project Title: EROSION CONTROL MEASURES FOR THE ACCESS ROAD ON MARGARITA ROAD AT PRIORITY: II LONG CANYON Project Type: Infrastructure Description: The project will design and construct slope protection and erosion control measures along the access road between the desilting basin and the down stream detention basin, which serves as a weir and frequently washes out and becomes impassable during storm events. Department: Public Works - Account No. 210.165.746 Scope of Project: Project will install concrete cut-off walls, slope paving and riprap. Benefit: Project will maintain the integrity of the road and eliminate the depositing of silt into the environmental creation area downstream of the road. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 8,353 $ 43,650 $ 52,003 Construction $ 170,000 $ 170,000 Construction Engineering $ 10,000 $ 10,000 Design $ 15,720 $ 15,720 Environmental $ 17,387 $ 2,613 $ 20,000 Totals $ 25,740 $ 241,983 $ - $ - $ - $ - $ 267,723 Source of Funds: Capital Project Reserves $ 25,740 $ 81,983 $ 107,723 Reimbursements./Other (FEMA) $ 160,000 $ 160,000 Total Funding: $ 25,740 $ 241,983 $ - $ - $ - $ - $ 267,723 Future O & M Cost: $ 1,000 Annually 93 PROJECT LOCATION Project Title: FIRE STATION 73 LIVING QUARTERS UPGRADE 94 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure Increase living, sleeping and bathroom space to properly accommodate the number of staff working and living at the facility. Fire PRIORITY: 11 Scope of Project: Project will be phased as to not interrupt functionality of current station. Will add two restroom/shower facilities and larger sleeping quarters. Living space will be expanded. Benefit: Health and safety benefit for the large number of personnel assigned to Fire Station 73. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 30,000 $ 120,000 $ 150,000 Construction $ 1,200,000 $ 1,200,000 Construction Engineering $ 50,000 $ 50,000 Design $ 120,000 $ 30,000 $ 150,000 Fixtures/Furn/Equip $ 10,000 $ 10,000 Totals $ - $ - $ - $ 150,000 $ 1,410,000 $ - $ 1,560,000 Source of Funds: DIF (Fire) $ 150,000 $ 950,000 $ 1,100,000 Unspecified* $ 460,000 $ 460,000 Total Funding: $ - $ - $ - $ 150,000 $ 1,410,000 $ - $ 1,560,000 Future O & M Cost: N/A *Project cannot be constructed until funding source is identified. 95 PROJECT LOCATION Project Title: FIRE STATION RORIPAUGH RANCH SITE O~ U LIEFER RD `r w ORS LOOP RD N c~ w rl) ~ W O u- m ? r SOUTH LOOP RD r m z U ~fsT9 O ~O F,O O N VISTA _L M 1 96 PROJECT DESCRIPTION Project Title: FIRE STATION RORIPAUGH RANCH SITE PRIORITY: I Project Type: Infrastructure Description: Acquire, design, and construct a City Fire Station at the intersection of Butterfield Stage Road and Calle Chapos. Department: City Fire Services/Riverside County Fire Department - Account No. 210.165.741 Scope of Project: Project will include the acquisition, design, and construction of a fire station. Benefit: Project will provide fire protection and enhance response time to the northeast portion of the City. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 10,297 $ 51,934 $ 62,231 Construction $ 3,301,954 $ 437,852 $ 3,739,806 Construction Engineering $ 301,381 $ 18,687 $ 320,068 Design $ 13,686 $ 27,428 $ 41,114 Fixtures/Furn/Equip $ 381,616 $ 73,784 $ 455,400 Totals $ 4,008,934 $ 609,685 $ - $ - $ - $ - $ 4,618,619 Source of Funds: CFD (Roripaugh Ranch) $ 1,911,834 $ 609,685 $ 2,521,519 Reimbursements/Other (Riverside County) $ 2,097,100 $ 2,097,100 Total Funding: $ 4,008,934 $ 609,685 $ - $ - $ - $ - $ 4,618,619 Future O & M Cost: $ 900,000 Annually 97 PROJECT LOCATION Project Title: HISTORY MUSEUM EXPANSION P Gam. 7 RQ 6 N z y 0 N h'cy OAR A q y ~yo ~Q ORT ~ r CqD ~ G{J GP ~ d LE OAK DR 50 `~9 ~SM11N 0 p" RAy O"O f ~6m ~p N AO ~D AVgA eG 4i' e X 9 RIDGE PARK DR PpP FO D 9~ O ~L M C ✓ AC O~s r 5L'GO ~O ' RRiro t 5 N e F` C 'd SAtyT4AG0 R G K 98 PROJECT DESCRIPTION Project Title: HISTORY MUSEUM EXPANSION PRIORITY: III Project Type: Infrastructure Description: Add an additional 3,000 square feet to the existing History Museum. Department: Community Services Scope of Project: Construct additional square feet of exhibit space to the existing History Muse um. Benefit: The proposed space will be used to house an extensive local history display a nd accommodate traveling exhibits. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 135,000 $ 135,000 Construction $ 965,000 $ 965,000 Design $ 150,000 $ 150,000 Totals $ - $ - $ - $ - 7 -1,250,000 $ - $ 1,250,000 Source of Funds: Unspecified* $ 1,250,000 $ 1,250,000 Total Funding: $ - $ - $ - $ - $ 1,250,000 $ - $ 1,250,000 Future O & M Cost: $ 6,000 Annually *Project cannot be constructed until a funding source is identified. 99 PROJECT LOCATION Project Title: LIBRARY PARKING LOT EXPANSION RANCHO RD N 100 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Environmental MSHCP Totals Source of Funds: Capital Project Reserves Unspecified* Total Funding: LIBRARY PARKING LOT EXPANSION Infrastructure PRIORITY: 1 Expand the existing parking lot of the Temecula Public Library to the west to accommodate approximately 40 more spaces. Community Services / Public Works Project will include the design and construction of the expansion of the existing library parking lot. Project will provide additional parking for library patrons, meetings and special programs. Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 7 $ 119,993 $ 120,000 $ 1,100,000 $ 1,100,000 $ 80,000 $ 80,000 $ 21,647 $ 95,894 $ 117,541 $ 60,000 $ 60,000 $ 55,000 $ 55,000 $ 21,654 $ - $ - $ 1,510,887 $ - $ - $ 1,532,541 $ 21,654 $ 21,654 $ - $ Future O & M Cost: $ 5,000 Annually *Project cannot be constructed until a funding source is identified. $ 1,510,887 $ 1,510,887 $ 101 $ 21,654 $ 1,510,887 $ - $ 1,532,541 PROJECT LOCATION Project Title: MURRIETA CREEK IMPROVEMENTS N 102 PROJECT DESCRIPTION Project Title: MURRIETA CREEK IMPROVEMENTS PRIORITY: Project Type: Infrastructure Description: This project will provide for the City's share of the design of the proposed United States Army Corps of Engineers / Riverside County Flood Control Murrieta Creek Improvements. Department: Public Works - Account No. 210.165.735 Scope of Project: Project will include the design of proposed United States Army Corps of Engineers / Riverside County Flood Control improvements to Mun ieta Creek within the City limits. The design money allocated represents a portion of the City's share for the project. Benefit: Project will help prevent flooding of Old Town Temecula. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 125,985 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 375,985 Totals $ 125,985 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 375,985 Source of Funds: Capital Project Reserves Unspecified' Total Funding: Future O & M Cost: $ 125,985 $ 50,000 $ 50,000 $ 225,985 $ 125,985 $ 50,000 $ $ 1,000 Annually *Project cannot be constructed until a funding source is identified. 50,000 $ 103 50,000 50,000 50,000 $ 150,000 150,000 $ 50,000 $ 50,000 $ 375,985 PROJECT LOCATION Project Title: OLD TOWN GYMNASIUM FELIX VALDEZMVE 70 p 9U PPVgPR T~ O ' RIDGE PARK DR PypQ' 0 J Fn G ` 9G F~ 5 in C 4 7 ~ G✓p< GD~O '~'qC/O <S r p S~ Vt S RR~TO <Q' co p O co G GgN'CIAGOR O a G gT~~p 9 N N F 104 PROJECT DESCRIPTION Project Title: OLD TOWN GYMNASIUM PRIORITY: 11 Project Type: Description: Department: Scope of Project: Benefit: Infrastructure Design and construct an 8,500 square foot gymnasium to be located adjacent to the Boys & Girls Club. Project may be done in two phases depending upon timing of funding. Phase I to include parking lot, underground utilities, and foundation. Community Services - Account No. 210.190.186 Design and construct a gymnasium that will include a full-sized basketball court, bleacher seating for approximately 200 spectators, restrooms, storage, and a small office. Project will provide additional recreational facilities for City residents and with a joint-use agreement, this facility will provide additional activities for the Boys & Girls Club, which is located adjacent to the gym site. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration S 23,283 S 26,717 S 25,000 S 75,000 $ 150,000 Construction S 250,000 S 2,000,000 S 2,250,000 Construction Engineering S 25,000 S 73,000 S 98,000 Design S 33,405 S 316,595 $ 350,000 Fixtures/Furn/Equip S 175,000 $ 175,000 Totals S 56,688 7 _343,312 S 300,000 S 2,323,000 S - $ - S 3,023,000 Source of Funds: Boys & Girls Club Donation S 401,000 S 401,000 CDBG S 56,688 S 343,312 S 300,000 S 1,710,000 S 2,410,000 Reimbursements/Other* S 50,000 $ 50,000 EDI S 162,000 $ 162,000 Total Funding: S 56,688 7 _343,312 S 300,000 S 2,323,000 S - $ - S 3,023,000 Future O & M Cost: $ 5,000 An nually *County Supervisor 3rd District Discretionary Funding Advance of CDBG Funds will be requested in FY 2011-12 to complete the project. 105 PROJECT LOCATION Project Title: OLD TOWN POLICE SUBSTATION 0 N A 106 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Fixtures/Furn/Equip Utilities Totals Source of Funds: DIF (Police Facilities) Total Funding: OLD TOWN POLICE SUBSTATION PRIORITY: 1 Infrastructure This project will provide a new location for the City's police substation in the new Old Town Parking Garage. Public Works - Account No. 210.165.513 Project will consist of designing and construction of necessary tenant improvements to a portion of the office space fronting the Old Town Parkig Garage. Project will continue to promote the revitablization of Old Town and provide a permanent facility for the police near the Old Town Civic Center. Actuals to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Future Years Total Project Cost $ 50,000 $ 50,000 $ 300,000 $ 300,000 $ 15,000 $ 15,000 $ 30,000 $ 30,000 $ 35,000 $ 35,000 $ 10,000 $ 10,000 $ - $ 440,000 $ - $ - $ - $ - $ - $ 440,000 $ 440,000 $ 440,000 $ - $ 440,000 $ - $ - $ - $ - $ - $ 440,000 Future O & M Cost: N/A 107 PROJECT LOCATION Project Title: PEDESTRIAN/BICYCLE BRIDGE OVER SANTA GERTRUDIS CREEK TO CHAPARRAL HIGH SCHOOL AND CITY TRAIL SYSTEM / ype> CT PaG~ e~~sT Q of s o Q iO Z sTON PL ~ ~O p o~ 2 41 ~Rks~OF a oR o S/y! y ANb! G NP RD Q a N S pLRS Ra L U~ m RlgN JON ~ NR1$T1gNPL ~ ~ m G~ Z~ ~ NARVFS os~~ roN~Y ~Qe- T M Rp.CT O,pi qV NNq O O ) QOR RORr C MS~}7~NO RO A9GO'y ROSFgRY R,~O~l, agSg4q R C '~O SFti cT O~CT [/SrONC., KD =r Cr FNA of = S ORT~N ~~<<p VALLE OLVERA ~rFN~F9 C9 y~ DoT ter' P oy ~ o= \~PGtR N o sT9 '~,p SAN ~O 9ClRMAD~RO A Z 2~ LARK T Y °'Ao C'~, Y U 108 PROJECT DESCRIPTION Project Title: PEDESTRIAN/BICYCLE BRIDGE OVER SANTA GERTRUDIS CREEK TO CHAPARRAL HIGH PRIORITY: 11 SCHOOL AND CITY TRAIL SYSTEM Project Type: Infrastructure Description: Design and construct a pedestrian/bicycle bridge from Margarita Road, near Harveston Way, over Santa Gertru dis Creek, to Chaparral High School and the City trail system on the south side of Santa Gertrudis Creek. Department: Public Works - Account No. 210.165.738 Scope of Project: Project will consist of a planning study, the establishment of easements, environmental review, Flood Control District approval, and the design and construction of a pedestrian/bicycle bridge spanning approximately 200 feet over the Santa Gertrudis Creek. Benefit: . Project will provide a safe route for pedestrians and bicyclists to access Chaparral High School and the Sa nta Gertrudis Multi- Purpose Trail from Margarita Road. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 71,446 $ 49,965 $ 121,411 Acquisition $ 4,408 $ 4,408 Construction $ 1,150,000 $ 1,150,000 Construction Engineering $ 20,000 $ 20,000 Design $ 106,872 $ 69,188 $ 176,060 MSHCP $ 57,500 $ 57,500 Totals $ 182,726 $ 1,346,653 $ - $ - $ - $ - $ 1,529,379 Source of Funds: DIF (open space/Trails) $ 32,726 $ 268,162 $ 300,888 Reimbursements/Other (Harveston Contribution) $ 150,000 $ 150,000 SRTS $ 425,520 $ 425,520 SB 821 $ 132,000 $ 132,000 SR2S $ 520,971 $ 520,971 Total Funding: $ 182,726 $ 1,346,653 $ - $ - $ - $ - $ 1,529,379 Future O & M Cost: $ 500 Annually 109 PROJECT LOCATION Project Title: SANTA GERTRUDIS CREEK PEDESTRIAN/BICYCLE TRAIL EXTENSION AND INTERCONNECT ~0 Promenade Mall 110 PROJECT DESCRIPTION Project Title: SANTA GERTRUDIS CREEK PEDESTRIAN/BICYCLE TRAIL EXTENSION AND PRIORITY: 11 INTERCONNECT Project Type: Infrastructure Description: To implement project planning and preliminary engineering for the extension and interconnec t of the existin g Santa Gertrudis Creek Pedestrian/Bicycle Trail from Ynez Road to the Murrieta Creek Multi-Purpose Trail. Department: Public Works - Account No. 210.165.739 Scope of Project: Project design to include the extension of the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail and pr ovid e access and under-crossings at Ynez Road, Interstate-15, and Jefferson Avenue, and a continuous paved trail along the Sant a Gertrudis Creek to interconnect with the Murrieta Creek Multi-Purpose Trail. Benefit: Project will provide additional space for human services for the community. Project Cost: Actuals Future Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Years Cost Administration $ 15,820 $ 20,000 $ 378,000 $ 413,820 Construction $ 6,000,000 $ 6,000,000 Construction Engineering $ 33,000 $ 33,000 Design $ 14,709 $ 256,864 $ 271,573 Environmental $ 428,166 $ 428,166 MSHCP $ 300,000 $ 300,000 Totals $ 30,529 $ 276,864 $ - $ - $ - $ - $ 7,139,166 $ 7,446,559 Source of Funds: Bicycle Transportation Account (BTA)* $ 164,227 $ 164,227 Capital Project Reserves $ 30,529 $ 44,471 $ 75,000 Unspecified* * $ 7,139,166 $ 7,139,166 AB 2766 $ 68,166 $ 68,166 Total Funding: $ 30,529 $ 276,864 $ - $ - $ - $ - $ 7,139,166 $ 7,446,559 Future O & M Cost: N/A *Reimbursable amount only pennissible for actual design document costs. **Project cannot be constructed until a funding source is identified. 111 PROJECT LOCATION Project Title: TEEN/YOUNG ADULT CENTER 112 PROJECT DESCRIPTION Project Title: TEEN/YOUNGADULT CENTER PRIORITY: II Project Type: Infrastructure Description: Construct a teen/young adult center of approximately 7,000 square feet. Location is to be determined. Department: Community Services Scope of Project: Construct a 7,000 square feet teen/young adult center. Benefit: This project will provide additional programs and services for teens and young adults of the community. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 210,000 $ 210,000 Construction $ 2,100,000 $ 2,100,000 Design $ 315,000 $ 315,000 Fixtures/Fum/Equip $ 1,050,000 $ 1,050,000 Totals $ - $ - $ - $ - $ - $ 3,675,000 $ 3,675,000 Source of Funds: Unspecified* $ 3,675,000 $ 3,675,000 Total Funding: $ - $ - $ - $ - $ - $ 3,675,000 $ 3,675,000 Future O M Cost: $ 400,000 Annually *Project cannot be constructed until a funding source is identified. 113 PROJECT LOCATION Project Title: TEMECULA CHILDREN'S MUSEUM REFURBISHMENT Q C RANGOR{J1AR 0 COR7E MA BIND T O ~ ~ ~G M RCEDES y ~ y ~FPSP ~O TIERRAVISTARD GHQ- ~ ~'~FSC q !u U eVC'C' ~ PAP Q~~ ~i L~ 1DGE PARK DR t 5 0 r Q O OJQ Q m z o~o~ o P v P rFRN o UT~ 6P 5~ 0 O X ~ G Q ~ d o o 0 G A w G P`r ~ G O~ s~ o n 0 c,~~ ~ U U TA ~ -n ~v R c o q w N a co A 114 PROJECT DESCRIPTION Project Title: TEMECULA CHILDREN'S MUSEUM REFURBISHMENT PRIORITY: III Project Type: Infrastructure Description: This project will assist in refurbishing and replacing of exhibits in the Temecula Children's Museum. Department: Community Services - Account No. 210.190.675 Scope of Project: The project will refurbish existing exhibits and design new exhibits. Benefit: This project will help with upkeep and redesign of this heavily used facility. It will help keep the facility contemporary and up-to- date. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 20,000 $ 20,000 Construction $ 48,141 $ 156,859 $ 205,000 Design $ 25,000 $ 25,000 Totals $ 48,141 $ 201,859 $ - $ - $ - $ - $ 250,000 Source of Funds: DIF (Parks and Recreation) $ 48,141 $ 201,859 $ 250,000 Total Funding: $ 48,141 $ 201,859 $ - $ - $ - $ - $ 250,000 Future O & M Cost: NIA 115 PROJECT LOCATION Project Title: TEMECULA CITY ENTRY MONUMENTATION 1V JCOt4 3 RD O o L ~\~G A N A D DR 116 PROJECT DESCRIPTION Project Title: TEMECULA CITY ENTRY MONUMENTATION PRIORITY: II Project Type: Infrastructure Description: Design and construct an entry monument to replace the monumentation at the north end of the City. The monument will be designed and constructed by the Developer pursuant to the Fee Credit Agreement, dated October 9, 2007. The Developer will be reimbursed pursuant to Section 4.1-1. of the Agreement. The Developer's obligation for this project is $36,0 00. Department: Community Services/Planning - Account No. 210.165.671 Scope of Project: Design and construct an entry monument at the north end of the City along Interstate-15. Benefit: Project will provide identification and recognition for the City. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Construction $ 150,000 $ 150,000 Totals $ - $ 150,000 $ - $ - $ - $ - $ 150,000 Source of Funds: Capital Project Reserves $ 150,000 $ 150,000 Total Funding: $ - $ 150,000 $ - $ - $ - $ - $ 150,000 Future O & M Cost: $ 5,000 Annually 117 PROJECT LOCATION Project Title: TEMECULA COMMUNITY CENTER EXPANSION FELIX VALDEZMVE 70 p 9U PPVgPR T~ O ' RIDGE PARK DR PypQ' 0 J Fn G ` 9G F~ 5 in C 4 7 ~ G✓p< GD~O '~'qC/O <S r p S~ Vt S RR~TO co p GgNTIAGOR O G gT~~p 9 N N F 118 PROJECT DESCRIPTION Project Title: TEMECULA COMMUNITY CENTER EXPANSION PRIORITY: III Project Type: Description: Department: Scope of Project: Benefit: Infrastructure Add 3,653 square feet of space adjacent to the Temecula Community Center to accommodate additional human services programs. Also includes site preparation, utilities, and tenant improvements for the relocation of the Escalier house and barn. Community Services - Account No. 210.190.197 Project will include the design and construction of an additional 3,653 square feet of office and meeting space. Project will provide additional space for human services for the community. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 131,489 $ 196,287 $ 327,776 Construction $ 339,425 $ 1,652,236 $ 1,991,661 Construction Engineering $ 8,602 $ 51,398 $ 60,000 Design $ 234,808 $ 53,755 $ 288,563 Fixtures/Furn/Equip $ 20,000 $ 20,000 Totals $ 714,324 $ 1,973,676 $ - $ - $ - $ - $ 2,688,000 Source of Funds: CDBG* $ 612,834 $ 1,677,817 $ 2,290,651 DIF (Parks and Recreation) $ 295,859 $ 295,859 DIF (Quimby) $ 101,490 $ 101,490 Total Funding: $ 714,324 $ 1,973,676 $ - $ - $ - $ - $ 2,688,000 Future O & M Cost: $ 1,000 An nually *TCC Expansion Project $1,740,651, and Temecula Community Pantry Project $550,000 119 PROJECT LOCATION Project Title: TEMECULA PARKAND RIDE o \ 0 4 ~O N N Cq$~~LLOAV 44 P~'~ yNEZRp W VALLEJO AV AFc~g1, -vv Cu~PKY ~0L Gp~J11N0 Fs7p,160 N A 120 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: TEMECULA PARK AND RIDE PRIORITY: 11 Benefit: Infrastructure Acquire land, design and construct a park and ride facility in the vicinity of Temecula Parkway and La Paz Street. Public Works - Account No. 210.165.747 Project will include the acquisition of property, design, and construction of a parking facility. Entire facility will be designed and then constructed in phases as available funds allow. Project will enable and encourage Temecula residents to carpool during commuting hours. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 37,701 $ 25,000 $ 150,000 $ 212,701 Acquisition $ 187,530 $ 187,530 Construction $ 1,125,000 $ 1,125,000 Construction Engineering $ 55,000 $ 55,000 Design $ 106,764 $ 45,000 $ 10,000 $ 161,764 MSHCP $ 55,000 $ 55,000 Totals $ 331,995 $ 70,000 $ - $ 1,395,000 $ - $ - $ 1,796,995 Source of Funds: AB 2766 $ 59,028 $ 70,000 $ 337,573 $ 466,601 Capital Project Reserves $ 272,967 $ 272,967 Unspecified* $ 1,057,427 $ 1,057,427 Total Funding: $ 331,995 $ 70,000 $ - $ 1,395,000 $ - $ - $ 1,796,995 Future O & M Cost: $ 900 An nually *Project cannot be constructed until a funding source is identified. 121 PROJECT LOCATION Project Title: TEMECULA POLICE STATION {TENANT IMPROVEMENT} 122 PROJECT DESCRIPTION Project Title: TEMECULA POLICE STATION (TENANT IMPROVEMENT) PRIORITY: 111 Project Type: Infrastructure Description: Project will provide a Police Station within City limits to house Temecula Police Department Operations. Department: Police - Account No. 210.165.514 Scope of Project: Tenant improvements to existing 30,000 square foot facility. Construction will include demolition of most of the interior of both floors and construction of new walls to house functional units. It will also include construction of two locker rooms for staff. Parking will be enclosed with a secure wall around all but the front parking spaces and will include an internal locked parking area for vehicles undergoing investigations. Benefit: Centralized location for Police operations. Project Cost: Actuals to Date Administration Construction Design Fixtures/Fum/Equip Site Improvements 2009-10 2010-11 $ 40,000 $ 60,000 2011-12 2012-13 $ 224,000 $ 3,300,000 $ 336,000 $ 500,000 $ 500,000 Total Project 2013-14 Cost $ 264,000 $ 3,300,000 $ 396,000 $ 500,000 $ 500,000 Totals $ - $ 100,000 $ - $ - $ 4,860,000 $ - $ 4,960,000 Source of Funds: DIF (Police) $ 100,000 $ 100,000 DIF (corporate Facilities) $ 1,210,000 $ 1,210,000 Unspecified* $ 3,650,000 $ 3,650,000 Total Funding: $ - $ 100,000 $ - $ - $ 4,860,000 $ - $ 4,960,000 Future O & M Cost: $ 500,000 Annually *This project cannot be constructed until a funding source is identified. 123 TIIF. Ml- E L A i F T Ty INc_ 1989 rE,F E C ~1~ I/ I..~c_ 7969 CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 TABLE OF CONTENTS PARKS AND RECREATION PROJECTS Santiago / Ynez Park Site Design 151 Children's Museum Parking Lot Renovation.. 127 Skate Park Drainage Improvements 153 Dog Park Areas - Various City Parks .....129 Neighborhood Park Security Lighting .....131 Pala Park Retrofit Tennis Court Lights 133 Play Structure Retrofit at Various Parks.... 135 Reclaimed Structure Retrofit at Various Parks .....137 Redhawk Park Improvements ........................139 Ronald Reagan Monument Site Preparation. 141 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond ..........................143 Ronald Reagan Sports Park North/ South Fields Back Stops, Dugout and Parking Lot with Trash Enclosures .................145 Roripaugh Ranch Open Space Trails ............147 Sam Hicks Monument Park Playground Replacement ..................................................149 Vail Ranch Park Improvements 155 Vail Ranch Park Site D 157 125 PROJECT LOCATION Project Title: CHILDREN'S MUSEUM PARKING LOT RENOVATION FELIX VALDEZMVE 70 O 9U PPVgPR T~ O ' RIDGE PARK DR PypQ' 0 J Fn G ` 9G F~ 5 in C q 7 ~~F ✓p ~p y pp ''Ci0 vt S RR~TO co v ~ GgNTIAGOR O all G gT~O 9 N N F 126 PROJECT DESCRIPTION Project Title: CHILDREN'S MUSEUM PARKING LOT RENOVATION PRIORITY: III Project Type: Parks Description: This project will replace the existing parking lot at the Children's Museum. Department: Community Services Scope of Project: Project will demolish the existing parking lot, over excavate the soil and co ns truct a new base and AC parking lot . Benefit: Project will renovate the existing parking lot for the Children's Museum. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 20,000 $ 20,000 Construction $ 105,000 $ 105,000 Design $ 15,000 $ 15,000 Totals $ - $ - $ - $ - - T -140,000 $ - $ 140,000 Source of Funds: Unspecified* $ 140,000 $ 140,000 Total Funding: $ - $ - $ - $ - 7 -140,000 $ - $ 140,000 Future O & M Cost: $ 500 Annually *This project cannot be constructed until a funding source is identified. 127 PROJECT LOCATION Project Title: DOG PARK AREAS - VARIOUS CITY PARKS 128 PROJECT DESCRIPTION Project Title: DOG PARK AREAS - VARIOUS CITY PARKS PRIORITY: III Project Type: Parks Description: Design and construct park improvements at various city parks including minor landscaping, fenced off-leash dog area, concrete walkways, picnic tables, and benches. Department: Community Services - Account No. 210.190 Scope of Project: Project will design and construct improvements to include landscaping, irrigation, walkways, picnic tables, fencing, and shade structure at the north area of the City. Benefit: Project will provide an additional community dog park. Project Cost: Administration Construction Design Totals Actuals Total Project to Date 2009-10 2414-11 2011-12 2012-13 2013-14 Cost Source of Funds: DIF (Parks & Recreation) Total Funding: $ Future O & M Cost: $ 7,500 Annually $ 10,000 $ 175,000 $ 15,400 $ 200,000 $ $ 200,000 $ 200,000 $ $ 10,000 $ 175,000 $ 15,000 - ~p GVV,V VV $ 200,000 - ID GVV,V VV 129 PROJECT LOCATION Project Title: NEIGHBORHOOD PARK SECURITY LIGHTING 130 PROJECT DESCRIPTION Project Title: NEIGHBORHOOD PARK SECURITY LIGHTING PRIORITY: I Project Type: Parks Description: Add low intensity security lighting in various neighborhood parks. Department: Community Services - Account No. 210.190.151 Scope of Project: Addition of low intensity security lighting in neighborhood parks which may include Nicolas Road Park, Riverton Park, and Loma Linda Park. Benefit: Enhance the safety of the City of Temecula residents in neighborhood parks and facilitate police patrols in these areas. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 4,000 $ 1,500 $ 5,500 Construction $ 30,000 $ 11,000 $ 41,000 Design $ 6,000 $ 2,500 $ 5,500 Totals $ - $ 40,000 $ 15,000 $ - $ - $ - $ 55,000 Source of Funds: DIF (Parks & Recreation) Total Funding: Future O & M Cost: $ 40,000 $ 15,000 $ 55,000 $ - $ 40,000 $ 15,000 $ - $ - $ - $ 55,000 $ 5,000 131 PROJECT LOCATION Project Title: PALA PARK RETROFIT TENNIS COURT LIGHTS yN~zRO 0 DE PORTOLA RD J~ Q O ~ aG VALL SPPOP,~S % GDS~~yO yt PA EJO AV ~ pP~1©L p < TEMECULA PKY SA NTHA LN UP~~O L hVRp,?Q voopx 05 GPI O O LL L 9~F /~4 v1P5~~+0 G m 0. q 9 ,4, A' y W p O O 2 fi ~ 0 ~ =ro 3 9sA a' ~ N U s FZy^ y p~Jv G~ y ~ A U Gus Qv ~ Jae ss~ ~ ~ 0 0 i 132 PROJECT DESCRIPTION Project Title: PALA PARK RETROFIT TENNIS COURT LIGHTS PRIORITY: III Project Type: Parks Description: Install an electronic timed tennis court lighting system at the tennis courts at Pala Park. Department: Community Services Scope of Project: Project will upgrade the existing facility lighting fixtures. Benefit: Project will improve the safety and energy efficiency of the tennis courts. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 7,500 $ 7,500 Construction $ 75,000 $ 75,000 Design $ 11,250 $ 11,250 Totals $ - $ - $ - $ - $ 93,750 $ - $ 93,750 Source of Funds: DIF (Quimby) $ 93,750 $ 93,750 Total Funding: $ - $ - $ - $ - $ 93,750 $ - $ 93,750 Future O & M Cost: $ 200 Annually 133 PROJECT LOCATION Project Title: PLAY STRUCTURE RETROFIT AT VARIOUS PARKS 134 PROJECT DESCRIPTION Project Title: PLAY STRUCTURE RETROFIT AT VARIOUS PARKS PRIORITY: Project Type: Parks Description: Retrofit existing play structures at parks throughout the City pursuant to a State mandate. Department: Community Services - Account No. 210.190.179 Scope of Project: Project will upgrade the existing play structures to be in compliance with new State regulations. Benefit: Project will improve the safety of the play structures. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 4,800 $ 4,800 Construction $ 48,000 $ 48,000 Design $ 7,200 $ 7,200 Totals $ - $ 60,000 $ - $ - $ - $ - $ 60,000 Source of Funds: DIF (Parks & Recreation) $ 60,000 $ 60,000 Total Funding: $ - $ 60,000 $ - $ - $ - $ - $ 60,000 Future O & M Cost: $ 200 Annually 135 PROJECT LOCATION Project Title: RECLAIMED WATER IRRIGATION RETROFIT - VARIOUS SITES 136 PROJECT DESCRIPTION Project Title: RECLAIMED WATER IRRIGATION RETROFIT - VARIOUS SITES PRIORITY: I Project Type: Parks Description: Retrofit irrigation systems at various slopes, medians, or park sites to promote the use of recycled water. Department: Community Services / Public Works - Account No. 210.190.150 Scope of Project: The project identifies irrigation areas throughout the City and retrofits these sites in order to provide reclaimed water use and promote the preservation of potable water. Proposed sites may include medians, slope areas, or park sites. Staff will work closely with Rancho California Water District and pursue reimbursement for the areas that are retrofitted. Benefit: City will save costs used to irrigate landscaping. Project Cost: Actuals to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Future Year s Total Project Cost Administration $ 50,000 $ 50,000 Construction $ 400,000 $ 400,000 Design $ 50,000 $ 50,000 Totals $ - $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Source of Funds: Reimbursements/Other (RCWD) $ 500,000 $ 500,000 Total Funding: $ - $ 500,000 $ - $ - $ - $ - $ - $ 500,000 Future O & M Cost: N/A 137 PROJECT LOCATION Project Title: REDHAWK PARK IMPROVEMENTS ECU~"P4 CRWANULA WOLB gTOR~~ N TEM HULA CREEK iTRAIL PARK RFO / A c °rF~O QgPL1~AARD REDHAWK cbMMUWIT~Y ~'paoR PARK EMBASSY PJ a~J O SUNSET RN+r~PS PARK 0 J ~.0 4 G ~ r a C D 4 '$O pG PASEO N GAL'LANTE PARK A y 138 PROJECT DESCRIPTION Project Title: REDHAWK PARK IMPROVEMENTS PRIORITY: I Project Type: Parks Description: Phase I will construct shade structures, picnic tables, restroom, dog park, and other amenities to improve the quality of existing park sites. Phase II will include tot lot improvements, shade structures, drainage improvements, and accessibility. Department: Community Services - Account No. 210.190.144 Scope of Project: This project will include the design and construction of passive park recreational amenities in four existing park sites within the Redhawk community. Benefit: These improvements will help bring four existing park sites in the newly annexed Redhawk area to City standards. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Fu ture Years Cost Administration $ 13,408 $ 213,000 $ 112,000 $ 338,408 Construction $ 8,600 $ 972,026 $ 1,600,000 $ 2,580,626 Construction Engineering $ 26,443 $ 26,443 Design $ 160,039 $ 55,132 $ 192,000 $ 407,171 Utilities $ 13,500 $ 13,500 Totals $ 182,047 $ 1,280,101 $ - $ - $ - $ - $ 1,904,000 $ 3,366,148 Source of Funds: DIF (Parks & Recreation) $ 424,000 $ 424,000 Donations $ 6,040 $ 6,040 DIF (Quimby) $ 880,000 $ 880,000 Reimbursements/Other (CSA) $ 176,007 $ 440,643 $ 616,650 Reimbursements/Other (wort' Creek) $ 839,458 $ 839,458 Unspecified* $ 600,000 $ 600,000 Total Funding: $ 182,047 $ 1,280,101 $ - $ - $ - $ - $ 1,904,000 $ 3,366,148 Future O & M Cost: $ 1,000 Annually *This projected cannot be constructed until a funding source is identified 139 PROJECT LOCATION Project Title: RONALD REAGAN MONUMENT SITE PREPARATION Q" pR =Q~ Y'TeR~CC O ~ MDDNTip~ CT N NO ~~ST~ RD 4 pRUgp RD 2 > o D : Ix ~ z w O z > m1~ w O ESTERO ST v 140 PROJECT DESCRIPTION Project Title: Project Type: Description: RONALD REACTAN MONUMENT SITE PREPARATION Parks Basic site preparation for the Ronald Reagan Monument at the Ronald Reagan Sports Park, to include irrigation redesign and the concrete base. PRIORITY: 111 Department: Community Services Scope of Project: Redesign of existing irrigation and the construction of the concrete base for the proposed Ronald Reagan Monument Benefit: Project will provide the site preparation for the proposed Ronald Reagan Monument. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 5,000 $ 5,000 Construction $ 5,000 $ 5,000 Design $ 25,000 $ 25,000 Totals $ - $ - $ 35,000 $ - $ - $ - $ 35,000 Source of Funds: DIF (Parks & Recreation) $ 35,000 $ 35,000 Total Funding: $ - $ - $ 35,000 $ - $ - $ - $ 35,000 Future O & M Cost: N/A 141 PROJECT LOCATION Project Title: RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND V V' ~ AGE ~ 9~~T O~ SKY ERR 9~ EMORA ST 2 O Sp1Cq Cr OG w OO Qz CALLS NTIp~C7- AOENAg( m -J lvO&A NC ~ ~ No Vi Q sra ~o ~ ~ 04 PgU$R ~ `-C GoLiPIAVE DE -J w Z N W L ~o~ ~ w W U ~r Q Q C0 m4e U U 142 PROJECT DESCRIPTION Project Title: RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING PRIORITY: POND Project Type: Parks Description: Remove silt from the channel located in Ronald Reagan Sports Park and the desiltation pond west of the sports park. Department: Community Services - Account No. 210.190.187 Scope of Project: Project will include excavating, hauling away, and disposing of silt in the channel area and desiltation pond, and environmental mitigation. Part of this project was completed in December 2007, in accordance with City Resolution 07-105, Declared Local Emergency. Benefit: Project will increase the flow capacity of the channel in order to prevent flooding in the sports park, and increase the capacity of the pond to hold storm water and reduce down stream sedimentation. Project Cost: Actuals Future Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Years Cost Administration $ 89,204 $ 70,875 $ 2,700 $ 2,700 $ 2,700 $ 2,700 $ 2,700 $ 173,579 Construction $ 41,850 $ 387,061 $ 428,911 Design $ 155,156 $ 15,918 $ 171,074 Environmental $ 21,000 $ 21,000 $ 21,000 $ 21,000 $ 21,000 $ 105,000 MSHCP $ 21,446 $ 21,446 Totals $ 286,210 $ 495,300 $ 23,700 $ 23,700 $ 23,700 $ 23,700 $ 23,700 $ 900,010 Source of Funds: Reimbursements/Other (F-a)* $ 128,264 $ 223,670 $ 351,934 Unspecified" $ 23,700 $ 23,700 $ 23,700 $ 23,700 $ 94,800 Capital Project Reserves $ 157,946 $ 183,630 $ 23,700 $ 365,276 Proposition 42 $ 88,000 $ 88,000 Total Funding: $ 286,210 $ 495,300 $ 23,700 $ 23,700 $ 23,700 $ 23,700 $ 23,700 $ 900,010 Future O & M Cost: $ 20,000 Annually *Part of this project was completed in December 2007 in accordance with City Resolution No. 07-105, Declared Local Emergency. Requires FEMA approval for additional funds **This project cannot be constructed until a funding source is identified. 143 PROJECT LOCATION Project Title: RONALD REGAN SPORTS PARK NORTH 1 SOUTH FIELDS BACK STOPS, DUGOUT AND PARKING LOT WITH TRASH ENCLOSURES ?OQQ / Lp sA j05 CORTS Al AMAR N CO{ ~N~~ ~~ty CROSS RD TC A~ SpVTH CE~y'C FV GU 9Q p SKI TERRACE. SPIOq Cr G~ U MppNTlp~ Cr AG~~P 9,pC 9 y O CHO V1S rp RO ~O z z a r a PA08A RD 4 j z ur r~ ~p L ¢ O L~u U 4 ~ U U N ESTERO 3T 4 O U p~,\C,~' A O 144 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Totals Source of Funds: DIF (Quimby) DIF (Parks & Recreation) Total Funding: RONALD REAGAN SPORTS PARK NORTH/SOUTH FIELDS BACK STOPS, DUGOUT AND PRIORITY: III PARKING LOT WITH TRASH ENCLOSURES Parks This project will replace backstops and dugouts on two fields, and construct a new asphalt parking lot and trash enclosure. Community Services Project will consist of the removal and replacement of backstops and dugouts on both north/south fields, grading and construction of asphalt concrete paving adjacent to north/south fields, with a trash enclosure. Project will expand the recreational opportunities available at this site and improve the facilities for park visitors consistent with other park sites. Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 80,000 $ 80,000 $ 672,530 $ 672,530 $ 17,000 $ 17,000 $ 87,000 $ 87,000 $ - $ - $ - $ - -T -856,530 $ - $ 856,530 $ 659,138 $ 197,392 $ 659,138 $ 197,392 $ - $ - $ - $ - -T-856,530 $ - $ 856,530 Future O & M Cost: $ 1,000 Annually 145 PROJECT LOCATION Project Title: RORIPAUGH RANCH OPEN SPACE TRAILS CT Q)IR i HI E D o 0 MDRRIETq N v W w Y Z o", R N z vv w tt ¢ a a p U U vl d' RD _ Y ]~o U w ~ O t U F CAMINO CIELO OR/p q UO q O 2 RO A ~P { y z LIEFER RD QP 6` N N O N V m w_ a P ~ w ~S~ /NORTH LOOP RD ¢ Q- NOO O tt /N P o a ~ a ~ 2 0 M~ vN ~ S M y o H e ~ z w ~ a P`I ° W O h SO SOUTH LOOP RD GpLLE GHA S C LLE OIRASOL C LE CONTENTO 9P~ AND EACIR A U F ~ O Z A y e e° N o ° J `Srgo srgOE M P NAUNC n ONrE OR EY 1\ A RO O 146 PROJECT DESCRIPTION Project Title: RORIPAUGH RANCH OPEN SPACE TRAILS PRIORITY: III Project Type: Parks Description: Design and construct the first phase of the future Roripaugh Open Space Trails Master Plan. Department: Community Services - Account No. 210.190.195 Scope of Project: Design and construct the first phase of the future Roripaugh Open Space Trails Master Plan. Benefit: Project will provide additional trail opportunities for the community. Project Cost: Administration Construction Design Totals Source of Funds: DIF (Open Space) Reimbursements./Other (County) Total Funding Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost $ 10,816 $ 5,500 $ 16,316 $ 100,000 $ 100,000 $ 54,607 $ 9,626 $ 64,233 $ 65,423 $ 9,626 $ - $ 105,500 $ - $ - $ 180,549 $ 35,423 $ 9,626 $ 105,500 $ 150,549 $ 30,000 $ 30,000 $ 65,423 $ 9,626 $ - $ 105,500 $ - $ - $ 180,549 Future O & M Cost: $ 20,000 Annually 147 PROJECT LOCATION Project Title: SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT eGS,NF ~ SSAll o o p Y ~ vL O .~P SINGLE OAK DR .y NCNOCALIFOft~tAftD r° O a 2' CORTEMA BIND °RTRgip ftA ~ s[N T ~ SAM HICKS MONUMENT PARK rn L ~ P~ ~O ,P p5 p fi ~ ~y OO TIFRRAVIgTA GHQ- r~'~ Z ~F v S BUC O ~ OP~ ~ C U WW Y P4 RIDGE PARK DR ~ 0P ~,Z.9 n ~ r 4 ~ JQ- m ~aQ. r ° ~~cFO o ~ ~ SP 6U~~R~' ° Fs o o U TD 0P 5~ sr ~~F /RCTO 3, ~G0 ~O 5 ~P O o O 3 m c AGE `w c N A FQ"~ w SENT U OR O ~ 148 PROJECT DESCRIPTION Project Title: SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT PRIORITY: III Project Type: Parks Description: Design and construct a new play structure to replace the existing equipment. Department: Community Services - Account No. 210.190.138 Scope of Project: Project will consist of the removal of existing equipment, installation of new equipment, and resurfacing according to ADA . guidelines. Benefit: Project will provide an enhanced play environment and improved access for the disabled. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 7,500 $ 7,500 Construction $ 155,000 $ 155,000 Design $ 12,500 $ 12,500 Totals $ - $ - $ - $ 175,000 $ - $ - $ 175,000 Source of Funds: DIF (Parks & Recreation) $ 175,000 $ 175,000 Total Funding: $ - $ - $ - $ 175,000 $ - $ - $ 175,000 Future O & M Cost: N/A 149 PROJECT LOCATION Project Title: SANTIAGO / YNEZ PARK SITE DESIGN OO Vf SERRlTO ~ o CO << o U ~'4 fi z ~ LOLITA RD R GAT AV O COQ C, F d'-y a O C} AJON DR p a O o s v ~%F o ~ 0 WESTER BY SS a N 1 5 4 A0 O a 150 PROJECT DESCRIPTION Project Title: SANTIAGO / YNEZ PARK SITE DESIGN PRIORITY: 111 Project Type: Parks Description: Design of a passive park on a 7.5 acre site at Santiago and Ynez Roads. Department: Community Services Scope of Project: Design of a passive park, including turf areas, picnic facilities, garden area, restrooms, and parking. Benefit: Project will provide additional passive park amenities for the community. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 5,000 $ 5,000 $ 10,000 Design $ 50,000 $ 115,000 $ 165,000 Totals $ - $ - $ - $ - $ 55,000 $ 120,000 $ 175,000 Source of Funds: DIF (Parks &Recreation) $ 55,000 $ 120,000 $ 175,000 Total Funding: $ - $ - $ - $ - $ 55,000 $ 120,000 $ 175,000 Future O & M Cost: N/A 151 PROJECT LOCATION Project Title: SKATE PARK DRAINAGE IMPROVEMENTS ?OQQ / Lp sA j05 CORTS Al AMAR N CO{ ~N~~ ~~ty CROSS RD TC A~ SpVTH CE~y'C FV GU 9Q p SKI TERRACE. SPIOA Cr G~ U MppNTlp~ Cr AG~~P 9,pC 9 y O CHO V1S rA RO ~O z 0 z a r a pA08ARD 4 j z ur LLJ O CD U 4 ~ U U N ESTERO 3T 4 a C) Air p~,\C,~' O 152 PROJECT DESCRIPTION Project Title: SKATE PARK DRAINAGE IMPROVEMENTS PRIORITY: Project Type: Parks Description: Design and install a drainage system around the perimeter of the skate bowl. Department: Community Services - Account No. 210.190.196 Scope of Project: Project will include the design and installation of a drainage system around the perimeter of the skate bowl. Benefit: Project will minimize water intrusion into the skate bowl. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 27,000 $ 27,000 Construction $ 180,000 $ 180,000 Design $ 27,000 $ 27,000 Totals $ - $ - $ - $ 234,000 $ - $ - $ 234,000 Source of Funds: DIF (Parks & Recreation) $ 234,000 $ 234,000 Total Funding: $ - $ - $ - $ 234,000 $ - $ - $ 234,000 Future O & M Cost: $ 2,000 Annually 153 PROJECT LOCATION Project Title: VAIL RANCH PARK IMPROVEMENTS ?pmcN RD l-1ANNEL 5 to JkA. OgCUG L 5C F SAO Os ~k ¢ o+- ~ s o ca P AN ~ANCIR?_~ e~TT qyC m 'v 7 ~~T tics 13 ~N G'G 20 ¢OMERO DfZ U~ 5 TF 00 0. CALLS CANTU O xwl °g~~~p4z G4 p91r .4 OVERLAND pR SCR A m q~'jc y ~~O 00 Oho G q ylSLOP wy 93 y 2 q~ICNy Co n C,O~T m~ Rp«wOp Cr Q~`y ~G\yes \ y< F Qc SUP? DR ° /f jq 2 sHERC) O CT sgty- ~O~PJ e pT rN G~Q~ nch Pa !p ~ti~F{os p a ~~Se`~ O Si y O VNONERNAN 5 ~ ~\\~G\Fz 9s~'P G~Q~ ~G2 2p~ m o \~O¢U6AN0 GP ~J~~ NJA`\~~ LEV4G~ m O a G CAL ALFRSQO , 5KR\G~L F n o GAP ~y G\R ~`z~A RfiRSfq wv K v o 5N HVpq r COQ- ~O~ O R a \~G~p a RFGINADR U Y y G) 04~~ ~'~G m SID vALENTVND`1`~~ N oa¢ YUCCA S r ~vgC ~ qs s A ~ qp/p ° AGNST 5x s PPY o ~ALO <cy~~'s~C pNI N co e R 154 PROJECT DESCRIPTION Project Title: VAIL RANCH PARK IMPROVEMENTS PRIORITY: Project Type: Parks Description: Add various park amenities to existing park, including restrooms and a drainage system. Department: Community Services Scope of Project: Project will consist of improvements to the site to bring this park up to Temecula Community Services standards. Benefit: Project will provide additional activities and restroom facilities for park visitors. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 90,000 $ 90,000 Construction $ 600,000 $ 600,000 Design $ 110,000 $ 110,000 Totals $ - $ - $ - $ - -T-800,000 $ - $ 800,000 Source of Funds: DIF (Parks & Recreation) $ 800,000 $ 800,000 Total Funding: $ - $ - $ - $ - -T-800,000 $ - $ 800,000 Future O Sr M Cost: $ 40,000 Annually 155 PROJECT LOCATION Project Title: VAIL RANCH PARK SITE D SRO R "~ti~~GU1.ApKY v~ ~O~F 0 ~o OVERLAND T GJ \O fC~TCT Q \P~ ~Fp p DR J e9~i G SOTELO DR a N Aso ~G~ o= ON r ON \4 5ER ~~OQP~ OUA~ ~~\G~~GS d4\~ ~.~G LEVI G( O Q~ U~~ ~~Q~P~~~ SUP F~~ES1A WY o VIA CORD013 A W~ ~ 156 PROJECT DESCRIPTION Project Title: VAIL RANCH PARK SITE D PRIORITY: II Project Type: Parks Description: Design and construct the 2.2 acre park site with recreation amenities. Department: Community Services Scope of Project: Project will consist of the construction of a tot lot, picnic shelter, turf area, landscaping, an d other recreation am enities. Benefit: Project will provide additional recreational amenities for community residents. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 173,000 $ 173,000 Construction $ 1,500,000 $ 1,500,000 Design $ 170,000 $ 170,000 Totals $ - $ - $ - $ - $ - $ 1,843,000 $ 1,843,000 Source of Funds: DIF (Parks & Recreation) $ 843,000 $ 843,000 Unspecified* $ 1,000,000 $ 1,000,000 Total Funding: $ - $ - $ - $ - $ - $ 1,843,000 $ 1,843,000 Future O M Cost: $ 20,000 Annually *This project cannot be constructed until a funding source is identified. 157 TIIF. Ml- E L A i F T Ty INc_ 1989 E <=UJ INC_ 7969 CAPITAL IMPROVEMENT PROGRAM - Fiscal Years 2010-2014 TABLE OF CONTENTS REDEVELOPMENT 1 HOUSING PROJECTS Affordable Housing 161 Affordable Housing Projects - Future Obligations 163 Auto Mall Sign 165 NW RDA Property Grading and NPDES Compliance 167 Old Town Infrastructure Projects - Mercedes Street, Main Street, and the Town Square 169 Old Town Infrastructure Projects - Parking Structure, Office and Retail 171 Old Town Infrastructure Projects - Relocation of Existing Structures / Demolition and Grading 173 Old Town Sound System - Retrofit 175 Residential Improvement Programs 177 159 PROJECT LOCATION Project Title: AFFORDABLE HOUSING RANCHO CALIFORNIA R 5 O o ° EEu)(VA EZ VE ~igpo z 2 p F~ Rr m ye o J ~ 9 oPO,~ qo-e SINGLE OAK DR O cNN`~ND RO ~t gN 9 J f O ao ~ 900 RIDGE PARK DR 0 A 0P O JQ- ~o ~ sr 4 0 UO X0 0 ~A SERRITO U 10 10 AGO RD G O a ~ J P~~E~O N A °gMNo OAT ~<<O or 160 PROJECT DESCRIPTION Project Title: AFFORDABLE HOUSING PRIORITY: I Project Type: Affordable Housing Description: Mixed-Use Development in Old Town. Department: Housing/Redevelopment -Account No. 165.800.812 Scope of Project: Work with development partner to deve lop a mixed-use project comprising of affordable housing and commercial uses. Benefit: Project meets State Planning and Redevelopment mandates and fulfills the goals and policies of the City's General Plan and Redevelopment Implementation Plan. The project also furthers the revitalization of Old Town consistent with the Old Town Specific Plan. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Rehab Assistance $ 5,500,000 $ 6,000,000 $ 3,000,000 $ 3,000,000 $ 2,000,000 $ 19,500,000 Totals $ - $ 5,500,000 $ 6,000,000 $ 3,000,000 $ 3,000,000 $ 2,000,000 $ 19,500,000 Source of Funds: RDA Housing $ 5,500,000 $ 6,000,000 $ 3,000,000 $ 3,000,000 $ 2,000,000 $ 19,500,000 Total Funding: $ - $ 5,500,000 $ 6,000,000 $ 3,000,000 $ 3,000,000 $ 2,000,000 $ 19,500,000 Future O & M Cost: N/A 161 PROJECT LOCATION Project Title: AFFORDABLE HOUSING PROJECTS - FUTURE OBLIGATIONS FELIX VALDEZMVE 70 O 9U PPVgPR T~ O ' RIDGE PARK DR PypQ' 0 J Fn G ` 9G F~ 5 in C 4 7 G✓O< da yROiO <S r O Vt S RR~TO co v GgNTIAGOR O all G gT~O 9 N N F 162 PROJECT DESCRIPTION Project Title: AFFORDABLE HOUSING PROJECTS - FUTURE OBLIGATIONS PRIORITY: I Project Type: Housing Improvements Description: Future funding obligation for Mission Village affordable housing projects. Department: Housing / Redevelopment - Account No. 165.800.811 Scope of Project: Project will include the design and construction/rehabilitation of affordable housing for the Mission Village project to meet State mandated housing goals. Benefit: Project will increase the preservation and development of affordable housing. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Construction $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 1,830,000 Totals $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 1,830,000 Source of Funds: RDA Housing $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 1,830,000 Total Funding: $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 305,000 $ 1,830,000 Future O & M Cost: N/ A 163 PROJECT LOCATION Project Title: AUTO MALL SIGN 164 PROJECT DESCRIPTION Project Title: AUTO MALL SIGN PRIORITY: I Project Type: Housing / Redevelopment Description: Provide funding mechanism for replacement of existing Auto Mall Marquee Sign Department: RDA - Account No. 280.800.842 Scope of Project: Project will provide for replacing and updating the Auto Mall Marquee Sign. Benefit: Project will provide for better visibility of Auto Mall and increase auto sales. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Construction $ 875,000 $ 875,000 Totals $ - $ 875,000 $ - $ - $ - $ - $ 875,000 Source of Funds: RDA (Bonds) $ 875,000 $ 875,000 Total Funding: $ - $ 875,000 $ - $ - $ - $ - $ 875,000 Future O & M Cost: N/A 165 PROJECT LOCATION Project Title: NW RDA PROPERTY GRADING AND NPDES COMPLIANCE N 166 PROJECT DESCRIPTION Project Title: NW RDA PROPERTY GRADING AND NPDES COMPLIANCE PRIORITY: Project Type: RDA Description: Project will rough grade the RDA owned property at the NW corner of Diaz Road and Dendy Road. Department: RDA - Account No. 165.800.839 Scope of Project: Project will complete rough grading and compacting by redistributing surcharge materials across the entire site and then implement . storm water BMP's for sediment and erosion control and complete annual maintenance of the storm water BMP's. Benefit: Work will prepare the site for future development or for marketing to the development community while ensuring compliance of the storm water regulations. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 198 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 20,198 Construction $ 107,671 $ 70,000 $ 45,000 $ 45,000 $ 45,000 $ 312,671 Design $ 10,000 $ 10,000 Totals $ 107,869 $ 85,000 $ 50,000 $ 50,000 $ 50,000 $ - $ 342,869 Source of Funds: RDA Housing $ 107,869 $ 85,000 $ 50,000 $ 50,000 $ 50,000 $ 342,869 Total Funding: $ 107,869 $ 85,000 $ 50,000 $ 50,000 $ 50,000 $ - $ 342,869 Future O & M Cost: $ 1,000 An nually 167 PROJECT LOCATION Project Title: OLD TOWN INFRASTRUCTURE PROJECTS - MERCEDES STREET, MAIN STREET, AND THE TOWN SQUARE 11 09 'LF 0 op,~ <<~ ~'~o tP Z- O~ ` TIERRA VISTA RD 5 p,QT~ n0 v Lu m O U O¢ c~ CP o~ ~1~PFPN ~ QO~~ p~0 Q~ X00 Uo N AFsl Sl 8mr,"4G0 RD 168 PROJECT DESCRIPTION Project Title: OLD TOWN INFRASTRUCTURE PROJECTS - MERCEDES STREET, MAIN STREET, AND PRIORITY: 1 THE TOWN SQUARE Project Type: Housing/Redevelopment Description: Project will continue the Old Town streetscape enhancements along Mercedes Street between Second Street and Fourth Street, and on realigned Main Street. In addition, the pavement on Mercedes Street between Fourth Street and Sixth Street will be widened to its ultimate width along with rolled curb and gutter. A town square will be constructed within the confines of the realigned portion of Main Street. Department: RDA/Public Works - Account No. 210.165.636 and 210.165.643 Scope of Project: Project will include design and construction of Old Town streetscape enhancements including rolled curb and gutter, streets, storm drains, sidewalks, and street lighting. Project will include constructing a town square park like setting within the newly created Main Street "Y." Benefit: Project will continue to promote the revitalization of Old Town. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 281,168 $ 75,121 $ 356,289 Construction $ 2,878,254 $ 1,264,209 $ 4,142,463 Construction Engineering $ 94,808 $ 17,264 $ 112,072 Design $ 583,510 $ 93,666 $ 677,176 Totals $ 3,837,740 $ 1,450,260 $ - $ - $ - $ - $ 5,288,000 Source of Funds: RDA (Bonds) Reimbursements/Other (EMWD) Reimbursements/Other (RCWD) $ 3,747,902 $ 1,450,260 $ 5,198,162 Total Funding Future O & M Cost: $ 59,738 $ 59,738 $ 30,100 $ 30,100 $ 3,837,740 $ 1,450,260 $ - $ - $ - $ - $ 5,288,000 $ 4,000 Annually 169 PROJECT LOCATION Project Title: OLD TOWN INFRASTRUCTURE PROJECTS -PARKING STRUCTURE, OFFICE AND RETAIL 0 N A 170 PROJECT DESCRIPTION Project Title: Project Type: Description: Department: Scope of Project: Benefit: Project Cost: Administration Construction Construction Engineering Design Fixtures/Furn/Equip Totals Source of Funds: OLD TOWN INFRASTRUCTURE PROJECTS - PARKING STRUCTURE, OFFICE AND RETAIL PRIORITY: Housing/Redevelopment Project will construct a three story parking structure east of Mercedes Street at Third Street, to accommodate roughly 400 parking spaces, as well as integral office`retail shells fronting Mercedes Street. RDA/Public Works - Account No. 210.165.644 Project will include design and construction of a three story parking structure on Mercedes Street at the foot of Third Street. Project will include approximately 8,500 square feet of office/retail space. Project continues to promote the revitalization of Old Town. Actuals to Date $ 43,604 $ 2,303,556 $ 80,115 $ 1,375,203 2009-10 $ 225,396 $ 14,601,803 $ 242,385 $ 192,938 $ 465,000 Total Project 2010-11 2011-12 2012-13 2013-14 Cost $ 269,000 $ 16,905,359 $ 322,500 $ 1,568,141 $ 465,000 $ 3,802,478 $ 15,727,522 $ - $ - $ - $ - $ 19,530,000 Capital Project Reserves $ 522,919 $ 522,919 DIF (Police Facilities) $ 499,049 $ 499,049 RDA (Bonds) $ 3,279,559 $ 15,228,473 $ 18,508,032 Total Funding: $ 3,802,478 $ 15,727,522 $ - $ - $ - $ - $ 19,530,000 Future O & M Cost: N/A 171 PROJECT LOCATION Project Title: OLD TOWN INFRASTRUCTURE PROJECTS - RELOCATION OF EXISTING STRUCTURES / DEMOLITION AND GRADING N A 172 PROJECT DESCRIPTION Project Title: OLD TOWN INFRASTRUCTURE PROJECTS - RELOCATION OF EXISTING STRUCTURES / PRIORITY: DEMOLITION AND GRADING Project Type: Housing/Redevelopment Description: Project will relocate two historical buildings and perform grading of City properties in Old Town. Department: RDA/Public Works - Account No. 210.165.645 Scope of Project: Project will include design, construction and relocation of existing facilities on City owned properties in O ld Town. Project will ready the sites for future development and install interim erosion control measures. Benefit: Project will continue to promote the revitalization of Old Town. Project Cost: Actuals Tot al Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Administration $ 36,399 $ 1,103 $ 37,502 Construction $ 253,388 $ 466,611 $ 719,999 Design $ 53,821 $ 18,679 $ 72,500 Totals $ 343,608 $ 486,393 $ - $ - $ - $ - $ 830,001 Source of Funds: Capital Reserves $ 211,249 $ 211,249 RDA (3onds) $ 132,359 $ 486,393 $ 618,752 Total Funding: $ 343,608 $ 486,393 $ - $ - $ - $ - $ 830,001 Future O & M Cost: N/A 173 PROJECT LOCATION Project Title: OLD TOWN SOUND SYSTEM- RETROFIT 174 PROJECT DESCRIPTION Project Title: OLD TOWN SOUND SYSTEM - RETROFIT PRIORITY: 11 Project Type: RDA Description: Design and install a new Old Town Sound System with the head end in the Old Town Civic Center (OTCC). The system should be capable of supporting simultaneous broadcasts or separate instances between Old Town Front and the Town Plaza. Department: Information System - Account No. 210.165.515 Scope of Project: This project will include a preliminary study that identifies the Old Town sound system requirements. This study will result in a competitive request for quotation for vendor selection. The goal of this project is to move the sound system head end, replace the speakers and amplifiers, and provide discreet separation between events on Front Street and the Town Plaza. Benefit: This system will replace obsolete equipment and upgrade the system to support the new Old Town venues. It will also integrate . system control in the new Civic Center and allow discrete separation to support multiple events by providing options for customized sound zones and improved user interface. Project Cost: Administration Construction Design Fixtures/Furn/Equip Installation Preliminary Study Totals Source of Funds: RDA (Bonds) Total Funding: Actuals to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Future Years Total Project Cost $ 10,000 $ 10,000 $ 20,000 $ 20,000 $ 15,000 $ 5,000 $ 20,000 $ 60,000 $ 60,000 $ 30,000 $ 30,000 $ 10,000 $ 10,000 $ - $ 15,000 $ 135,000 $ - $ - $ - $ - $ 150,000 $ 15,000 $ 135,000 Future O & M Cost: N/A $ 150,000 $ 15,000 $ 135,000 $ - $ - $ - $ - $ 150,000 175 PROJECT LOCATION Project Title: RESIDENTIAL IMPROVEMENT PROGRAMS 176 PROJECT DESCRIPTION Project Title: RESIDENTIAL IMPROVEMENT PROGRAMS PRIORITY: 1 Project Type: Description: Department: Scope of Project: Benefit: Housing Improvements Provide financial assistance for the rehabilitation of existing housing units in assigned neighborhoods to increase and preserve the supply of affordable housing in the City in accordance with State law. Planning / Redevelopment - Account No. 165.800.813 Project will establish programs that distribute funds to rehabilitate existing housing units. Housing set aside is not restricted only to the Redevelopment area. Project will meet State Planning and Redevelopment mandates, fulfill the City's General Plan and Redevelopment Implementation Plan goals and policies, and assist in the removal of blight. Project Cost: Actuals Total Project to Date 2009-10 2010-11 2011-12 2012-13 2013-14 Cost Rehab Assistance $ 105,016 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,105,016 Totals $ 105,016 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,105,016 Source of Funds: RDA Housing $ 105,016 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,105,016 Total Funding: $ 105,016 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 1,105,016 Future O & M Cost: N/A 177 TIIF. Ml- E L A i F T Ty INc_ 1989 THE ~~IN~c. 79819 <=,urI/ eF FV 2010-14 CIP BUDGET - FIJTUBE PEARS PROTECTS CIRCULATION Auxiliary Lanes on Interstate-15 in Temecula Cherry Street Extension Diaz Road to Jefferson Avenue Diaz Road Widening from Winchester Road to Rancho California Road Jefferson Avenue Median from Winchester Road to Rancho California Road La Paz Street Widening from Ynez Road to State Route 79 South Pauba Road Improvements - east of Margarita Road on the north side Rainbow Canyon Road Widening from Pechanga Parkway to City Limit Rancho California Road East of Meadows Parkway Rancho California Road Widening from 1-15 to East of Ynez Road Rancho Way Extension from Diaz to Margarita Road Western Bypass Corridor - Phase I Western Bypass Corridor - Phase 11 Ynez Road Widening from Rancho Vista Road to La Paz Street Ynez Road Widening from Tierra Vista Road to Rancho Vista Road Public Works $ 5,025,000 Public Works $ 11,180,000 Public Works $ 1,500,000 Public Works $ 2,300,000 Public Works $ 2,500,000 Public Works $ 130,000 Public Works $ 8,000,000 Public Works $ 470,000 Public Works $ 705,000 Public Works $ 28,337,000 Public Works $ 10,536,600 Public Works $ 11,300,000 Public Works $ 6,344,000 Public Works $ 580,000 TOTAL $ 88,907,600 INFRASTRUCTURE Fire Station Promenade Ice Skating Facility Margarita Under-Crossing Pedestrian and Bicycle Bridge Overcrossing Into Old Town Senior Center Southside Branch Library Southside Recreation Center Swimming Pool (50 Meters) Fire Department $ 4,083,000 Community Services $ 8,740,000 Public Works $ 1,650,000 Planning Community Services Community Services Community Services Community Services TOTAL $ 1,890,000 $ 4,600,000 $ 6,640,000 $ 4,500,000 $ 3,900,000 $ 36,003,000 179 . C Y~ OF Tj ECUL FY 2010-14 CIP BUDGET - FUTURE YEARS PROJECTS PARKS Botanical Garden Community Services $ 300,000 Butterfield Stage Park Restroom Community Services $ 150,000 Community Recreation Center Upgrades and Refurbishing Community Services $ 93,750 Pablo Apis Park Expansion (Redhawk Parksite G) Community Services $ 750,000 Paloma Del Sol Park Parkway Landscaping Community Services $ 100,000 Ronald Reagan Sports Park Upper Soccer Paving and Materials/Equip Storage Bays Community Services $ 481,250 Santiago Park Site Community Services $ 2,174,500 Shade Structures Community Services $ 100,000 Sports Complex - Joint Use (Riverside County Flood Control District) Community Services $ 8,250,000 Ynez Road and Overland Landscaping Community Services $ 200,000 TOTAL $ 12,599,500 180 TF+e Zyr / ! 11J1J 1 lyc. 1989 Abatement - Abatement usually applies to tax levies, special assessments, and service charges. Accounting System - The methods and records established to identify, assemble, analyze, classify, record, and report a government's transactions and to maintain accountability for the related assets and liabilities. Adoption - Formal action by the City Council that sets the spending limits for the fiscal year. Appropriation - A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. Americans With Disabilities Act Of 1990 (ADA) - A federal law providing for a wide range of protection to individuals which directly benefit District members. Assessment District - A separate local government agency formed to provide specific local public improvements that directly benefit District members. Audit - A systematic collection of the sufficient, competent evidential matter needed to attest to fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. Budget - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. Budgetary Control - The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. Capital Improvement - Construction or major repair of City buildings and facilities such as streets, roads, highways, bridges, curbs, gutters, sidewalks, storm drains, traffic signals, streetlights, gas and water distribution facilities, and parks. Capital Improvement Program (CIP) - Annual appropriations in the City's budget for capital purposes such as street improvements, building construction, and park improvements. 181 CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Capital Expenditures - Expenditures resulting in the acquisition of or addition to the government's general fixed assets having a unit cost of $1,000 or more and a useful life of one year. Capital Outlay - Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. Capital Project - A specific undertaking involving the procurement, construction or installation of facilities and related equipment which improves, preserves, enhances, or modernizes the City's provision of municipal services, has a long- term useful life, and for which costs exceed $25,000. Construction Engineering - Engineering work during the construction process that ensures projects are constructed in accordance with design parameters and specifications. The primary construction engineering functions are construction inspections, laboratory services, field surveys and design plan updates or interpretations. Contingency - A budgetary reserve set-aside for emergency or unanticipated expenditures. Contractual Services - Contracts for professional services. Department - An organizational unit comprised of programs and program managers. A single director manages each department. Encumbrances - An amount of money committed for the payment of goods and services not yet received or paid for. Expenditures - The present or future use of net current assets, debt service and capital outlays, and intergovernmental grants, entitlements and shared revenues. Fiscal Year - The period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Temecula has a fiscal year of July 1 through June 30. Fund - An accounting entity with a set of self-balancing accounts recording revenues and expenditures and transactions for specific activities. Fund Balance - The difference between the assets (revenues and other resources) and liabilities (expenditures incurred or committed to) for a particular fund. Future Years - The intent of the future period is to project out to ten (10) years, projects that are anticipated by staff and the City Council that will ultimately have a very large impact on the City and surrounding area. General Fund - Accounts for tax and other general fund revenues (e.g., sales taxes, property taxes, fines and forfeitures, investment interest, etc.) and records the transactions of general governmental services (e.g., police, fire, library, parks and recreation, public service, etc.). Goals - The desired result of accomplishments within a given time frame, usually a fiscal year. 182 Grants - Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose. Intermodal Surface Transportation Efficiency Act Of 1991 (ISTEA) - The federal transportation program authorizing the expenditure of $155 billion over six (6) years and providing states with the flexibility to set their own transportation priorities and explore creative financing mechanisms within certain guidelines. Objectives - The necessary steps to achieve a desired goal. Operations & Maintenance - Office supplies and other materials used in the normal operations of City departments. Includes items such as books, maintenance materials, and contractual services. Organization - A unit of operation having specific responsibilities and duties and collectively form an Agency. The terms organization and division is used interchangeably throughout the budget document (i.e., Accounting Organization, Traffic Division, etc.). Resources - Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenues - The yield of taxes and other sources of income that a governmental unit collects and receives for public use. Special Assessment - A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Taxes - Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments; nor does the term include charges for services rendered only to those paying such charges (i.e., sewer service charges). Transfers In/Out - Payments from one fund to another fund primarily for work or services provided. Unspecified - Funds that have not been identified for various proposed projects. ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti ti 183 Tl+e - ECU 1 C 11 I/ _ TL E ~ luc. 1989 CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Paqe Abbott Corporation Roadway Improvement 33 Affordable Housing 161 Affordable Housing Projects - Future Obligations 163 Auto Mall Sign 165 Butterfield Stage Road Extension Beltway Project 35 Children's Museum Parking Lot Renovation 127 Citywide Adaptive Traffic Light Synchronization System 37 Citywide Storm Drain Improvements 89 Civic Center 91 Closed Circuit Television Installation {CCTV} on Temecula Parkway and Pechanga Parkway 39 Dog Park Areas - Various City Parks 129 Erosion Control Measures for the Access Road on Margarita Road at Long Canyon 93 Fire Station 73 Living Quarters Upgrade .......95 Fire Station Roripaugh Ranch Site 97 Flashing Beacons 41 French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements 43 French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements - Phase I 45 History Museum Expansion .......99 Interstate-15 / State Route 79 South Ultimate Interchange 47 Library Parking Lot Expansion 141 184 E. >u C lTY_/ EDF /Y/VIV IIM1V IV MMMMIMM/VMIV CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Paqe Main Street Bridge Over Murrieta Creek (Replacement) .........49 Meadows Parkway Bike Lane .........51 Medians and Parkways - Citywide .........53 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road .........55 Murrieta Creek Improvements .......103 Nicolas Valley - Community Facilities District (Liefer Road) 57 NW RDA Property Grading and NPDES Compliance .......167 Old Town Gymnasium 105 Old Town Infrastructure Projects - Mercedes Street, Main Street, and the Town Square .......169 Old Town Infrastructure Projects - Parking Structure, Office and Retail 171 Old Town Infrastructure Projects - Relocation of Existing Structures / Demolition and Grading 173 Old Town Police Substation 107 Old Town Sound System - Retrofit 175 Neighborhood Park Security Lighting 131 Pala Park Retrofit Tennis Court Lights .......133 Pavement Rehabilitation Program - Citywide .........59 Pavement Rehabilitation - De Portola Road 61 Pavement Rehabilitation - STPL Project 63 Pechanga Parkway - Dual Right Turn Lanes from Temecula Parkway 65 Pechanga Parkway Improvements - Phase II 67 Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail System 109 Play Structure Retrofit at Various Parks 135 185 CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Paqe Reclaimed Structure Retrofit at Various Parks 137 Redhawk Park Improvements 139 Residential Improvement Programs 177 Road and Storm Drain Repair at Rancho California Road 69 Road Reconstruction at Jedediah Smith Road 71 Ronald Reagan Monument Site Preparation 141 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 143 Ronald Reagan Sports Park North / South Fields Back Stops, Dugout and Parking Lot with Trash Enclosure 145 Roripaugh Ranch Open Space Trails 147 Sam Hicks Monument Park Playground Replacement 149 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect 111 Santiago / Ynez Park Site Design 151 Skate Park Drainage Improvements 153 Slurry Seal at Paloma Del Sol and Temeku Hills 73 Teen/Young Adult Center 113 Temecula Children's Museum Refurbishment 115 Temecula City Entry Monumentation 117 Temecula Community Center Expansion 119 Temecula Creek Crossing for Access to Temecula Parkway 75 Temecula Park and Ride 121 Temecula Parkway Striping Modification from Interstate-15 to Pechanga Parkway 77 Temecula Police Station (Tenant Improvement) 123 186 CAPITAL IMPROVEMENT PROGRAM Fiscal Years 2010-2014 Paqe Traffic Signal Installation - Citywide 79 Traffic Signal Interconnect Equipment Installation 81 Vail Ranch Park Improvements 155 Vail Ranch Park Site D 157 Western Bypass Bridge Over Murrieta Creek 83 Winchester Road/Highway 79 North Corridor Beautification 85 187 TIIF. Ml- E L A i F T Ty INc_ 1989