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Home My WebLink About040992 CC Minutes MINUTES OF A JOINT MEETING OF THE TEMECULA CITY COUNCIL AND THE TEMECULA PARKS AND RECREATION COMMISSION HELD APRIL 9, 1992 A joint meeting of the Temecula City Council and the Temecula Parks and Recreation Commission was called to order at 6:36 PM, in the Main Conference Room of the Temecula City Hall, 43174 Business Park Drive, Temecula, Mayor Patricia H. Birdsall presiding. PRESENT 3 ABSENT: 2 PRESENT: 4 ABSENT: I COUNCIL MEMBERS: COUNCIL MEMBERS: COMMISSIONERS: COMMISSIONERS: Moore, Parks, Birdsall Lindemans, Mu~oz Hillin, Nimeshein, Walker, Harker Kirby Also present were City Manager David F. Dixon, City Attorney Scott F. Field, Community Services Director Shawn Nelson and City Clerk June S. Greek. FXFCUTIVF SFSSION Mayor Birdsall adjourned the meeting to executive session pursuant to government Code Section 54956.9(c) to discuss potential litigation at 6:36 PM. Councilmember Mu~oz arrived at 6:46 PM and joined the closed session. Mayor Pro Tem Lindemans arrived at 6:52 PM and joined the closed session. The meeting was reconvened in regular session at 7:14 PM with all Councilmembers present. PLEDGF OF ALLFGIANCF The audience was led in the Pledge of Allegiance by Chairperson Evelyn Harker. PUBLIC COMMFNTS There were no public comments offered. COUNCl! BUSlNFSS City Attorney Scott Field requested that the City Council consider adding an item to the agenda under the provisions of subsequent need. He advised that as a result of the action taken by the Council at the special meeting held on April 6, 1992, an urgency ordinance has been prepared for consideration and adoption. It was moved by Councilmember Parks, seconded by Councilmember Moore to add consideration of an urgency ordinance dealing with night clubs, teen clubs and dance halls to the agenda. The motion was unanimously carried. Minutes-4/9/92 - 1 - 11/07/86 City Council Minutes April 9. 1992 Councilmember Parks asked if this action requires a public hearing. City Attorney Field responded that a public hearing is not required since this is an urgency ordinance. It was moved by Councilmember Parks, seconded by Councilmember Moore to waive further reading and adopt an ordinance entitled: ORDINANCE NO. 92-05 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA DECLARING A MORATORIUM ON THE ESTABLISHMENT OF NIGHTCLUBS, TEEN CLUBS AND DANCE HALLS WITHOUT A CONDITIONAL USE PERMIT. The motion carried by the following vote: AYES: 5 NOES: COUNCILMEMBERS: Birdsall, Lindemans, Moore, Mu~oz, Parks 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None 1. Introductions Community Services Director Shawn Nelson introduced the members of the RJM Design Group and briefly outlined the purpose of this joint meeting to review the progress of the Community Recreation Center design. Project History Schedule Resource Documentation. Goals and Objectives. Site Issues Review Mr. Robert Mueting of the RJM Design Group, described the process the design team has been involved in to date. He displayed several exhibits which showed the goals and objectives of the designers and the City's sub-committee, the program schedule and several issues which the site presents. Site Analysis Mr. Mueting discussed the site from the standpoint of opportunities presented by the configuration of the site and some of the constraints it also presents. Minutes-4/9/92 -2- 11/07/96 Citv Council Minutes April 9. 1992 6. City Park and Recreation Master Plan Facilities Survey Data Review Mr. Mueting then outlined the results of the rating surveys for proposed uses of the facility. These surveys encompassed rating of the facility needs, the facilities desired in the City and the teen survey. A brief overview was provided of the site plan proposals and alternatives. 8. Community Recreation Center Facilities Kevin Sullivan of RJM Design Group summarized the areas of consensus which were reached by the project committee. He described the resultant components of the design such as the entrance treatment, the amphitheater, pool, a possible future water slide, a 25 foot by 25 foot wading pool, group picnic and barbecue area, bicycle and pedestrian trail connections, tot lot and the best management practice (BMP) landscaping suggestions. Steve Kendrick and Wendy Rogers representing LPA addressed the major components of the building. Ms. Rogers explained that the building is divided into two distinct areas, a quiet area separated by a gallery from an area which supports the noisier activities. 9. Projected Budget Bob Mueting discussed the rough budget figures for the various components of the master plan and stated a preliminary estimate is $4.2 million dollars, with a 10% contingency factor for a total of $4.6 million dollars. Councilmember Muhoz left the meeting at 7:33 PM. 10. C)uestions and Answers Assistant City Manager Mark Ochenduszko asked if another approach could be taken to the design of the meeting rooms to economize in this area. Steve Kendrick responded that the large multipurpose room can be subdivided into smaller meeting rooms, but when this is done it limits the use of the total space. Chairperson Harker asked if the amphitheater area is limited to 350 seats. Mr. Kendrick replied that the fixed seating will be limited to 350, but the overflow grassy area will accommodate larger audiences. City Manager Dixon questioned if the parking lots are all at the same grade. Kevin Sullivan stated the front parking lot is designed at the same grade as the building but the side parking lot slopes downward to the natural topography of the site. Bob Mueting suggested that the designers take a look at how they can redesign the parking Minutes-4/9/92 -3- 11/07/96 City Council Minutee A~)ril 9. 1992 areas so that only those areas required for handicapped access be filled to the same level as the building. City Manager Dixon asked if there is adequate storage and office space for a use of this type. He also questioned the proposed scope of the kitchen. Community Services Director Shawn Nelson responded that his staff feels the office space is adequate and Bob Mueting stated the kitchen is being planned to be a catering kitchen, not a full service preparation facility. Councilmember Moore asked if the showers and restrooms will be utilized by both the pool and the gym areas. Wendy Rogers advised that they are placed to service both areas but there will be separate access doors from each area. Commissioner Nimeshine asked what the dining capacity of the multipurpose room will be and asked if the kitchen is placed to serve the gym as well. Steve Kendrick stated the multipurpose room will accommodate approximately 250 people in a dining set-up. He also said the kitchen is oriented to serve both the multipurpose room and the gym. Commissioner Walker said the project committee was concerned about having the gym used for dining because of the possibility of damage to the floor. Mayor Pro Tem Undemans questioned if the gallery area could be developed as an arbor for planting grapes and asked if a basement could be placed under part of the facility to provide additional storage. Bob Mueting said both ideas have merit and the design team will look into these possibilities. Councilmember Parks pointed out that there is no landscaping included in the plan for the area around the lake. Kevin Sullivan advised that landscaping is not being planned at this time because the maintenance of the detention pond needs to be addressed regarding silt build-up and clean-out. Rick Valdez of Ranpac Engineers stated that this area is defined as a "waters of America", and as such the U.S. Fish, Game and Wildlife will be required to approve any changes to the creek bed and pond prior to installing any landscape treatments. Commissioner Hillen expressed concerns with the placement of the amphitheater and the potential for noisier activities adversely affecting performances. Bob Mueting said the project committee and the design team agree that this will need to be a programming consideration. Councilmember Moore suggested that the parking problems, both short term and long term need to be addressed. Commissioner Walker stated that the project committee has addressed this concern and concluded that a staged program needs to be implemented. Councilmember Moore and Councilmember Parks suggested the possible elimination of the Tot Lot at the Community Recreation Center site since others exist in the park. Tom Langley, co-chairman of the Community Recreation Center Foundation stated that he Minutee-4/9/92 -4- 11/07/96 City Council Minutes April 9. 1992 feels estimates are still too rough to be discussing cutting out any of the components at this time. Senior Planner John Meyer asked what the architectural character of the gymnasium building will be to control the appearance of mass. Wendy Rogers responded that the design team will be looking at textured materials and possibly utilizing some glass block to break up the mass. Mayor Pro Tem Lindemans questioned the time frame for ground-breaking. Mr. Mueting responded that if the process continues on schedule, ground-breaking should take place in January of 1993. Bob Mueting summed up the areas in which consensus has been reached as follows: The designers will reserve space for all of the included elements The architectural character will be reserved for a later date. The grading will be re-evaluated as to the height of the grades. The amphitheater will be planned with 350 fixed seating and approximately 1,000 in overflow. The lake and stream bed will have minimal landscaping. The kitchen equipment will be adequate to provide a full catering facility. A lower level for storage will be investigated, and Storage will be addressed generally. CITY MANAC, FRS R!=PORT No report presented CITY ATTORNr:Y RI=PORT No report presented. CITY COUNCIL RFPORTS No reports presented. Minutes-4/9/92 -5- 11/07/86 Citv Council Minutes APril 9, 1992 ADJOURNMFNT It was moved by Mayor Pro Tem Lindemans, seconded by Councilmember Moore to adjourn at 9:13 PM to a meeting to be held on April 14, 1992 at the Temecula Community Center 28816 Pujol Street, Temecula, California. The motion was unanimously carried with Councilmember Mu~oz absent. ATTEST: Patricia H. Birdsall, Mayor [SEAL] Minutes-4/9/92 -6- 11/07/96