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Home My WebLink About051010 CSC Agenda AGENDA TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED REGULAR MEETING TO BE HELD AT TEMECULA CITY HALL MONDAY, MAY 10, 2010 5:30 PM CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner Meyler ROLL CALL: Edwards, Fox, Hogan, McCracken, Meyler PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes of the April 12, 2010, Community Services Commission meeting. COMMISSION BUSINESS 2. TCSD Proposed Rates and Charges for Fiscal Year 2010 -2011 RECOMMENDATION: 2.1 That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 2010- 2011. 3. Capital Improvement Program Protects for FY2010 - 2011 RECOMMENDATION: 3.1 That the Community Services Commission approve, in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY2010 -2011. DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The next regular meeting of the Community Services Commission will be held on June 14, 2010 at 6:00 P.M., at Temecula City Hall Council Chambers, 43200 Business Park Drive, Temecula, CA. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing at City Hall — 43200 Business Park Drive, Temecula, or the Temecula Library — 30600 Pauba Road, Temecula — during normal business hours. The packet will be available for viewing the Friday before the Community Services Commission meeting after 4:00 PM. You may as well access the packet on the City's website — www.cityoftemecula.org — which as well will be available the Friday before the Community Services Commission meeting after 4:00 PM. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the reception area at City Hall, 43200 Business Park Drive, Temecula, California, during normal business hours. In addition, such material will be made available on the City's web — www.cityoftemecula.org — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's Department — 951 - 694 -6444. ITEM NO. 1 RACSCAGENDUTEMNO.SHL ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION TEMECULA CITY HALL MONDAY, APRIL 12, 2010 6:00 PM CALL TO ORDER: Chairman Tom Edwards FLAG SALUTE: Commissioner McCracken ROLL CALL: Edwards, Fox, Hogan, McCracken, Meyler Absent: Fox and Hogan PRESENTATIONS: Esther N. Phahla, CPA Fresh & Easy Inland Eye Specialists Littlefield Physical Therapy Promenade Mall Rancho California Water District Rosenstein & Hitzeman South Coast Winery Resort Stadium Pizza Starbucks Temecula Creek Inn Temecula Valley Elks #2801 The Creative Bar The Californian Valley Events Antonio (janitor at Chaparral High School) PUBLIC COMMENTS: DIVISION REPORTS CONSENT CALENDAR 1. Minutes — Approved staff recommendation — (3 -0 -2) — Commissioner Meyler made the motion; it was seconded by Commissioner McCracken and voice vote reflected -approval of those present with Commissioners Fox and Hogan absent. RECOMMENDATION: 1.1 Approve the Action Minutes of the March 8, 2010, Community Services Commission meeting. COMMISSION BUSINESS 2. Mary Phillips Senior Center Program Update — received and filed the report. RECOMMENDATION: 2.1 Receive and file a report on the City- sponsored programs offered at the Mary Phillips Senior Center. 3. Espresso Book Machine — Grace Mellman Library - received and filed the report. RECOMMENDATION: 2.1 Receive and file a report on the Espresso Book Machine located at the Grace Mellman Library. DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT At 6:52 P.M., the Community Services Commission meeting was adjourned to Monday, May 10, 2010, at 5:30 P.M., at Temecula City Hall. Tom Edwards, Chairperson Herman D. Parker, Director of Community Services ITEM NO, 2 R: %CSCAGENDUTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services DATE: May 10, 2010 SUBJECT: TCSD Proposed Rates and Charges for Fiscal Year 2010 -2011 PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 2010 -2011. BACKGROUND: The Temecula Community Services District (TCSD) operates under the authority of Community Services District Law and provides residential street lighting, perimeter slope landscape maintenance, recycling and refuse collection, and emergency road maintenance services in the City of Temecula. The boundaries of the TCSD are the same as those of the City, and the City Council serves as the Board of Directors. Property owners only pay for the TCSD services that they actually receive through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks and Lighting Special Tax, approved by the voters as Measure C on March 4, 1997. However, pursuant to a cooperative agreement with the City, the TCSD continues to operate and maintain the City's recreational and cultural facilities and programs. The levy budget for the special tax will be considered by the City Council on June 8, 2010. As a result, the current services provided by the TCSD are divided into the following four (4) service levels: 1. Service Level B - Residential Street Lighting. Operations, maintenance, utility costs and administration of residential street lighting. 2. Service Level C - Perimeter Landscaping and Slope Maintenance. Operations, maintenance, utility costs, improvements, and administration for all perimeter slope landscape maintenance areas maintained by the TCSD. 3. Service Level D — Recycling and Refuse Collection. Operation and administration of the recycling programs and refuse collection for single family residences. 4. Service Level R - Streets and Roads. Operations, reconstruction, and maintenance of unpaved streets and roads in a designated area of the City. Service Level "B" includes only those properties within residential subdivisions that have street lighting services. The proposed rate of $25.68 has not been increased from last fiscal year. RASMITHMAssessments \10 -11 Assessments \Commission StaffReport.doc 5/4/2010 Service Level "C" includes only those properties within residential zones where TCSD provides perimeter slope landscape maintenance services. Most of the zone rate levels were established in previous years and have not increased since last fiscal year. On March 4, 2008 a property owner election was held for twenty -nine (29) zones in Service Level C. The election proposed to assess an appropriate fee to cover the costs associated with landscape maintenance for each specific zone. Only one (1) zone successfully passed this election which was Woodcrest Country — Zone 6. The level of maintenance provided in each zone will be commensurate with the amount of revenue received for each zone. Note: The CPI change from December 2008 to December 2009 was 1.83 %. Zone 6 — Woodcrest Country rate is subject to the annual CPI inflator which will increase the rate from $95.10 to $96.84. Zone 29 - Gallery Homes "Portraits" rate is subject to the annual CPI inflator which will increase the rate from $339.34 to $345.54. Zone 31 was established to be used within the Roripaugh Ranch Development however due to construction delays the landscaping will not be accepted by the TCSD and this rate and charge will not be assessed for FY 2010 -2011. However, this rate is subject to a CPI inflator and will increase from $27.99 to $28.50. Zone 32 was established to be used for the Vinyard View Estates. Vinyard View Estates is located on the northwest corner of Butterfield Stage Road and Chemin Clinet adjacent to Chardonnay Hills. Due to the economy this 37 lot development is being delayed and will not be assessed by the TCSD for FY 2010 -2011. However, this rate is subject to a CPI inflator and will increase from $640.64 to $652.36. Service Level "D" provides recycling and refuse collection services to single family residential properties in the City of Temecula. For Fiscal Year 2010 -2011, the rate and charge is proposed to decrease from $228.12 to $220.66. This $7.46 decrease is based on a rate survey of jurisdictions within western Riverside County, which was completed in March 2010. This change is pursuant to our franchise agreement. Service Level "R" includes only those properties that receive benefit of emergency maintenance of certain unpaved roads after inclement weather. The area covered by Service Level R is located in on and around Liefer Road in the northeastern area of the City. The maximum rate that can be charged for Service Level R for an improved parcel is $115.26, and for an unimproved parcel is $57.62. In Fiscal Year 2009 -2010 half assessments were charged because a sufficient amount of monies were available in fund balance to offset the costs of the emergency road maintenance services. For Fiscal Year 2010 -2011 parcels in Service Level R are proposed to be charged the full rate. The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. RASMITHB\Assessments \10 -11 Assessments \Commission StaffReport.doc 5/4/2010 ITEM NO, 3 R: %CSCAG ENDVTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission BY: Herman D. Parker, Director of Community Services DATE: May 10, 2010 SUBJECT: Capital Improvement Program Projects for FY 2010 -2011 PREPARED BY: Cathy McCarthy, Community Services Superintendent RECOMMENDATION: That the Community Services Commission approve, in its substantial form, the Capital Improvement Program (CIP) projects proposed for the Temecula Community Services Department (TCSD) for FY2010 -2011. BACKGROUND: On an annual basis, the TCSD presents the proposed CIP projects to the Community Services Commission for their review and approval. Below is a list of the CIP projects with construction funding or design funding for FY2010 -2011. Staff is recommending that the Community Services Commission approve the following projects that are tentatively identified for funding in FY2010 -2011. They include: • Community Recreation Center (CRC) Energy Management and Retrofit • Library Parking along Pauba • Margarita Road Right of Way Enhancements • Neighborhood Park Security Lighting • Old Town Gymnasium Design • Play Structure Retrofit at Various Parks • Reclaimed Water Retrofit at Various Sites • Redhawk Park Improvements Phase I Construction • Ronald Reagan Sports Park Channel and Desiltation Pond Silt Removal • Roripaugh Ranch Open Space Trails • Temecula Community Center Expansion Phase II • Water Slide Replacement at the CRC Pool The following four (4) CIP Projects were completed during FY2009 -2010: • Children's Museum Refurbishment • Neighborhood Park Security Lighting at Nicolas Road Park • Play Structure Retrofit at Ronald Reagan Sports Park • Temecula Community Center Expansion Phase I With the Commission's approval, the proposed CIP projects will be forwarded to City Council for final approval. RAMcCarthy\Agenda Reports \Commission CIP 2010- 11.doc