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HomeMy WebLinkAbout080393 CC Workshop Minutes MINUTES OF A WORKSHOP MEETING OF THE TEMECULA CITY COUNCIL HELD AUGUST 3,1993 A workshop meeting of the Temecula City Council was called to order at 6:19 PM in the Main Conference Room, Temecula City Hall, 43174 Business Park Drive, Temecula, California. Mayor J. Sal Mufioz presiding. PRESENT 5 COUNCILMEMBERS: Birdsall, Parks, Roberts, Stone, MuPioz ABSENT: 0 COUNCILMEMBERS: None Also present were City Manager David F. Dixon and City Clerk June S. Greek. PUBLIC COMMENTS No public comments were offered. COUNCIL BUSINESS 1 .Discussion of City Council Norms, Policies and Operating Procedures Mayor MuFioz turned the meeting over to City Manager David Dixon who acted as discussion facilitator. Mr. Dixon opened the discussion with an overview of the purpose of the meeting and distributed materials that defined "norms" and gave examples of procedures adopted by other cities. The City Council established the following list of topics to be discussed: 1. Individual City Council Projects 2.Notification of Alternates in the Event Council Designee is unable to attend various meetings. 3.Designation of representative for various member organizations. 4.Reports on meetings, conferences and seminars. 5.Clarification of City Council/City Staff time restrictions. 6.Procedures for raising issues. 7.City Council payment policies. 8.Travel policies for meetings and seminars 9.City Council leadership on issues and projects 10.Appointment of City Council representatives. 11.Appointments to Boards, Commissions and Committees. 12. Addressing public concerns raised at meetings but not on the agenda for action. 13. Public hearing closing and reopening policies. 14.Councilmembers interpersonal relations. 1 5. City/Press relations. 1 6. Community Information via Press/Newsletters, etc. Minutes\2\23\93 -1- 11/03/95 City Council Minutes 1 7.Public Relations (need for spokesperson) 1 8.Staff response to Council requests. 1 9.Definition of time limits (start, finish and break times). 20.Public Hearing Procedures. 21.Dress code. 22.Set-up and location of City Council meetings. 23.Discussion of rationale for votes cast. 24. Time limits for Council debate. FebruarV 23, 1993 25.Communication between City Manager/City Council - Information sharing, confidentiality and deal making. 26. Procedures for placing matters on the agenda. At the completion of the process of establishing the topics to be considered, the following specific topics were discussed in depth: 1 .Individual Proiects After discussion the consensus reached was that whenever a member of the City Council is working on a special interest project, they will inform the other members of the City Council of that work in progress as soon as practical so that all of the Council may stay informed. 2.Representation of City Consensus reached was that any member of the Council speaking in his/her capacity as a City Councilmember will make positions very clear as either an individual position or as the majority position (or officially adopted position) of the City Council. It was also the consensus of the Council that in such an instance the majority position will be presented first. 3.Notification of Alternates After discussion, the consensus reached was that the City Managers staff (Executive Assistant) will be utilized by all Councilmem bers to RSVP to meeting announcements and invitations and to notify alternates if the designee is going to be absent. 4.Reports of Meetincis, Conferences and Seminars Consensus was reached that written materials gathered at meetings, conferences and seminars would be shared by providing them to the City Clerk for placement in the City Library. Councilmembers will be sent periodic reports letting them know what new material is available in the Library. Councilmembers may choose to make verbal or written reports, at their discretion, on meetings attended. Minutes\2\23\93 -2- 11/03/95 City Council Minutes FebruarV 23, 1993 5.City Council/City Staff Time Restrictions It was the consensus of the Council that all members are free to go directly to Department Heads to request information or assistance. The City Manager is to be informed by the Department Heads of Council requests and will discuss it with the Councilmember if required time or cost to meet the request is significant enough to merit full Council consideration and approval. It was also determined that the norm will be, the City Manager advises a Councilmember as soon as possible of any concerns or problems involved in meeting a Council request, that are relayed to him by staff. 6.Issue Raisin-q Consensus reached was that when an established norm is perceived to have been deviated from, the issue will be discussed internally by Councilmembers on a one-to-one basis to resolve the conflict. If accord cannot be reached the matter should then be discussed with the City Manager. 7.City Council Absences Council consensus was that all absences resulting from a member being out of town on City business should be compensated at the regular rate and that up to three (3) absences that are not related to City business would also be allowed. 8.Travel, Meetincis/Seminars The consensus reached was meetings that have been pre-approved through normal budgeting processes, or that are held within the State of California do notneedformalapprovalfromthefullCouncil. Unanticipatedout-of-statetravel should be brought to the Council for approval. Also the consensus of the Council was that attendance at annual out-of-state meetings will be rotated by the members. After a brief discussion, it was decided to schedule a continuation of this meeting to address the remaining topics on September 7, 1993 to be held in the Main Conference Room at City Hall beginning at 6:00 PM. ADJOURNMENT It was moved by Councilmember Parks, seconded by Councilmember Stone to adjourn at 9:26 PM to the next regularly scheduled meeting to be held at 7:00 PM on August 10, 1993, at the Temecula Community Center, 2881 6 Pujol Street, Temecula, California. The motion was unanimously carried. Minutes\2\23\93 -3- 11/03/95 City Council Minutes t February 23, 1993 J.tYMuiioz, Ma@or ATTEST: u@ I. Greek, City Clerk- Minutes\2\23\93 -4- 11/03/95