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Home My WebLink About112310 Finance Committee Cancellation CITY OF TEMECULA NOTICE OF CANCELLATION OF MEETING OF THE FINANCE COMMITTEE OF THE CITY OF TEMECULA NOTICE IS HEREBY GIVEN that a noticed meeting of the Finance Committee of the City of Temecula, California, at City Hall, 43200 Business Park Drive, Temecula, California, scheduled for Tuesday, November 23, 2010, at 4:-00 P.M., in the Council Conference Room will be cancelled due to the lack of a quorum. c � v"�Q' 1`2'-- C�_ Dated: �•o�� '�� Michaela A. Ballreich Deputy City Clerk In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694 -6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] MEETING NOTICE /AGENDA FINANCE COMMITTEE City Hall / Council Conference Room 43200 Business Park Drive Temecula, CA 92590 November 23, 2010 4:00 p.m. ROLL CALL: Mayor Maryann Edwards, Council Member Mike Naggar PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Committee on items that are not listed on the agenda. Speakers are limited to two (2) minutes each. If you desire to speak to the Committee on an item not listed on the agenda, a "Request to Speak" form should be filled out and filed with the staff liaison. When you are called to speak, please come forward and state your name for the record. For all Public Hearing /Committee Business matters on the agenda, a "Request to Speak" form must be filed with the staff liaison prior to the Committee addressing that item. There is a five - minute (5) time limit for individual speakers. COMMITTEE BUSINESS 1. Community Development Block Grant (CDBG) Application Proposals for Fiscal Year 2011 -12 ADJOURNMENT tr��slTy Date SusJn. Jon s, MMC City k NOTICE TO THE PUBLIC The Agenda will be available for viewing, prior to the meeting, at the Main Reception at City Hall — 43200 Business Park Drive, Temecula, 8:00 — 5:00 PM as well as on the City's website — www.cityoftemecula.org Any staff report/written material pertaining to this meeting will be available, prior to the meeting, for public review at the Main Reception and at the respective meeting. Any Supplemental Material distributed to a majority of the Committee Members regarding any item on the Agenda, after the posting of the Agenda, will be available for public review at the Main Reception. In addition, such material will be made available for review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Hall — 951- 694 -6444. CITY OF TEEM ECU LA FINANCE DEPARTMENT MEMORANDUM TO: Mike Naggar, Finance Committee Member Maryann Edwards, Finance Committee Member FROM: Genie Roberts, Director of Finance David Bilby, Senior Debt Analyst DATE: November 23, 2010 SUBJECT: Community Development Block Grant Applications — FY 2011/12 Please find attached the following information provided for the Community Development Block Grant (CDBG) Finance Committee Meeting to be held in the City's Council Conference Room on November 23, 2010, at 4:00 p.m.: • FY 2010/11 CDBG Applications Funding Summary • Finance Committee Funding Recommendations worksheet The City's allocation for fiscal year 2011 -12 is anticipated to be the same as last year: $385,285. A maximum of 15 %, or $57,793, may be allocated for Public Services which leaves a remaining balance of $327,492 available for public facilities, acquisition, and infrastructure improvements. Public Service: We received eight Public Services funding requests totaling $138,898. A summary of the public service funding requests amounts and descriptions is attached for your review. City staff completed an extensive review of the applications for each public service applicant/project according to the following categories: • Benefit to the Temecula area • Benefit to low and moderate income persons • Activity need and justification • Cost reasonableness and effectiveness • Activity Management and implementation • Experience and past performance • Other contributions • Application completeness Pursuant to the Committee's request in the prior year, the public service applications will be made available at the Finance Committee meeting. If you would like to receive a copy of the applications in advance of the meeting, please let me know. Public Facilities: The City's funding request for Public Facilities is $327,492 for Fiscal Year 2011/12. The City also has an estimated remaining balance of $930,642 from prior year allocations currently allocated towards the Old Town Gymnasium project. At this time, the City lacks the necessary funding in order to construct the Old Town Gymnasium. As a result, staff is recommending the reprogramming of the existing balance of funds to other projects in order to spend the funds within HUD guidelines. City staff has met to discuss alternative projects for the CDBG funds. The projects currently being considered include: The Boys & Girls Club Demolition and Reconstruction Project ($930,000) includes the design and construction of a new modular 6,000 square foot facility as well as the removal of the existing building. This project would provide additional space for offices and activities that are currently lacking in the existing facility. The new building would also meet current building standards as well as ADA compliance. Council Member Edwards will not participate in the discussion of the projects involving the Boy's and Girl's Club due to her employment as its Executive Director. The Sam Hicks Monument Park Playground Improvements ($180,000) includes the removal of the existing playground equipment and the construction of a new, themed playground structure. The structure would provide a safe and fun family environment while maintaining the characteristics of the Old Town Specific Plan. The Old Town Sidewalk Rehabilitation Project ($147,492) provides partial funding towards the existing CIP project. The project will provide financial assistance and distribute funds to construct sidewalks, remove boardwalk plan boards, reorient street lights, and plant street trees as specified in the Old Town Specific Plan. The Finance Committee recommendations for the funding awards to the public service groups proposed projects are scheduled for full City Council consideration and approval on January 11, 2011. GR:DB:jmm J CITY OF TEMECULA CDBG APPLICATION SUMMARY 2011/2012 FUNDING CYCLE FUNDING " "� PURPOSE OF GENCY P REQUEST. PI2OJECT�SUMMARY� ,FUNDING ...,.. .. .. ,x Assistance League of Provision of clothing and Clothing or children Temecula Valley Op eration School Bell $ 10,000 supplies for children. g Boys & Girls Clubs of The Learning Connection $ 30,000 Before- and after - school Scholarships Southwest County care for underserved youth. Advocacy for Abused, Recruit, train and supervise Salaries, Benefits, CASA for Riverside County Neglected and Abandoned $ 28,898 15 community volunteers, Supplies, Training Children Support to rape victims Staff Salaries, Space Riverside Area Rape Crisis Rape Prevention Education $ 5,000 including crisis intervention costs Center and advocacy. Safe Alternatives for Police Activities League Provision of services to at- Staff Salaries for Violence Prevention $ 15,000 risk youth to avoid violence Domestic Violence Everyone, Inc. Program and abuse: advocates Provision of food and Rent, Supplies, Senior Citizens Service Emergency Food $ 20,000 supplies to low- income Center families. Food, Utility Costs Provide bi- weekly food box Food and Staff Temecula Murrieta Rescue Emergency Food $ 15,000 distribution to low income Salaries Mission and homeless clients Provision of food and Rent, diesel fuel, VNW Circle of Care Circle of Care Food $ ° 15,000 supplies to low- income Distribution Program equipment, etc. families. TOTAL PUBLIC SERVICES REQUESTS $ 138,898 City of Temecula Boys & Girls Club $ 930,000 Public Facility Design /Construction Rehabilitation City of Temecula Sam Hicks Playground $ 180,000 Public Facility Design /Construction Improvements City of Temecula Sidewalk Improvements $ 147,492 Public Facility Design /Construction TOTAL PUBLIC FACILITY REQUESTS $ 1,257,492 TOTAL UNDING RE F QUESTS $ 1,396,3901.; x. Please Note, the EDA requires funding Public Service Requests with a minimum of $10,000 cumulative between all agency CDBG funds. It is anticipated that the County will be funding all of the above applicants except Circle of Care, Temecula /Murrieta Rescue Mission, and Senior Citizens Service Center for Fiscal Year 2011 -2012. Therefore, at the Council's discretion, we may be able to award less than the standard $10,000 for the other applicants. Also of Note, VNW Circle of Care and SAFE submitted their applications for funding after the City deadline. CITY OF TEMECULA ,CDBG 2011/2012 FINANCE COMMITTEE FUNDING RECOMMENDATIONS FY 2010/11 FY 2010/11 FY 2011 /2012 FY 2011/2012 Funding Funding Funding Funding PUBLIC SERVICES Request Award * Request Recommendation Assistance League of Temecula Valley 10,000 9,333 10,000 Operation School Bell Boys & Girls Club of Southwest County 30,000 0 30,000 The Learning Connection CASA for Riverside County 20,000 7,275 28,898 Advocacy for Abused Children Riverside Area Rape Crisis Center 5,000 0 5,000 Rape Prevention Education Safe Alternatives For Everyone, Inc. 25,000 9,333 15,000 Family Support Program Senior Citizen Service Center 10,000 9,333 20,000 Temecula Emergency Assistance Program Temecula Murrieta Rescue Mission 30,000 9,333 15,000 Emergency Food Program VNW- Circle of Care Program 12,000 9,333 15,000 PUBLIC FACILITIES Old Town Temecula Gymnasium $327,492 $331,346 $0 Boys & Girls Club Rehabilitation 1 0 0 930,000 Sam Hicks Playground Improvements 0 0 180,000 Old Town Sidewalk Improvements 0 0 147,492 Total Public Services $142,000 $53,940 $138,898 $57,793 Total Public Facilities /Infrastructure 1 $327,492 1 $331,346 1 $327,492 $327 GRAND TOTAL 4 9.492 2 46 2 * Public Service awards were reduced pro rata a total of $3,853 due to a one percent administration charge allocated to Public Facilities by the EDA. Public Facilities were therefore increased by $3,853. (1) Funding will be transferred from existing Old Town Gym CDBG allocation.