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HomeMy WebLinkAbout031411 CSC Agenda‘.. 7.0 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, MARCH 14, 2011 6:00 PM CALL TO ORDER: Chairman Michael McCracken FLAG SALUTE: Commissioner Hogan ROLL CALL: Edwards, Fox, Hogan, McCracken, Meyler PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters fisted under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS r:\cscagend\2011 \03142011. d ocx CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes of the February 14, 2011 Community Services Commission meeting. COMMISSION BUSINESS 2. SPECIAL INTEREST CLASSES AND ONLINE REGISTRATION PROCESS RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on Contract Classes and the Online Registration process. 3. SPECIAL NEEDS PROGRAMMING RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on Special Needs Programming. DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The next meeting of the Community Services Commission will be adjourned to a regular meeting to be held on Monday, April 11, 2011 at 6:00 P.M., at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, CA. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing at Civic Center — 41000 Main Street, Temecula, or the Temecula Library — 30600 Pauba Road, Temecula — during normal business hours. The packet will be available for viewing the Friday before the Community Services Commission meeting after 4:00 PM. You may as well access the packet on the City's website — www.citvoftemecula.orq — which as well will be available the Friday before the Community Services Commission meeting after 4:00 PM. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the reception area at City Hall, 41000 Main Street, Temecula, California, during normal business hours. In addition, such material will be made available on the City's web — www.citvoftemecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Clerk's Department — 951-694-6444. r:\cscagend\2011 103142011.docx ITEM NO. 1 R:\CSCAGENDUTEMNO.SHL ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION TEMECULA CIVIC CENTER MONDAY, FEBRUARY 14, 2011 6:00 PM CALL TO ORDER: Chairman McCracken FLAG SALUTE: Commissioner Fox ROLL CALL: Edwards, Fox, Hogan, Meyler, McCracken, Absent: Edwards PUBLIC COMMENTS: DIVISION REPORTS CONSENT CALENDAR 1. Minutes - Approved staff recommendation — (4-0-1) — Commissioner Fox made the motion; it was seconded by Commissioner Meyler and voice vote reflected approval of those present with the exception of Commissioner Edwards who was absent. RECOMMENDATION: 1.1 Approve the Action Minutes of the January 10, 2011, Community Services Commission meeting. COMMISSION BUSINESS 2. Sports Field Allocation Overview — received an filed RECOMMENDATION: 2.1 Receive and file a report on the Sports Field Allocation process for Temecula youth and adult sports leagues. 3. Sports Ad Hoc Committee — Appointed Commissioner Edwards to the ad hoc committee — (4-0-1) — Commissioner Meyler made the motion; it was seconded by Commissioner Fox and voice vote reflected approval of those present with the exception of Commissioner Edwards who was absent. Appointed Chairman McCracken to the ad hoc committee — (4-0-1) — Commissioner Hogan made the motion; it was seconded by Commissioner Fox and voice vote reflected approval of those present with the exception of Commissioner Edwards who was absent. RECOMMENDATION: 3.1 Appoint two Commissioners to serve on tan ad hoc committee to assist staff in the review of sports field allocations and sports policies, and work with staff in the development of new sports guidelines. 4. Proposed Program — Parks Make Life Better RECOMMENDATION: 4.1 Approve the establishment of a new program entitled Parks Make Life Better, an elementary school essay contest for fifth grade students to express their enjoyment of City parks. - Approved staff recommendation — (4-0-1) — Commissioner Hogan made the motion; it was seconded by Commissioner Fox and voice vote reflected approval of those present with the exception of Commissioner Edwards who absent. 4.2 Appoint two Commissioners to serve on the essay review committee. — Appointed Commissioner Hogan to serve on the committee — (4-0-1) — Commissioner Meyler made the motion; it was seconded by Commissioner Fox and voice vote reflected approval of those present with the exception of Commissioner Edwards who was absent. Appointed Chairman McCracken to serve on the committee — (4-0-1) — Chairman McCracken made the motion; it was seconded by Commissioner Fox and voice vote reflected approval of those present with the exception of Commissioner Edwards who was absent. DIRECTOR'S REPORT COMMISSIONERS' REPORTS ADJOURNMENT At 6:48 P.M., the Community Services Commission adjournedits meeting to Monday, March 14, 2011, at 6:00 P.M., at the Temecula Civic Center, 41000 Main Street. Michael McCracken Herman D. Parker, Chairperson 0 Director of Community Services r ITEM NO. 2 R1CSCAGENDVTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Services' 6? DATE: March 14, 2011 SUBJECT: Special Interest Classes and Online Registration Process RECOMMENDATION: That the Community Services Commission receive and file a report on Contract Classes and the Online. Registration Process. BACKGROUND: Since the City's incorporation, residents of all ages have been encouraged to participate in a wide -variety of recreation and leisure services and special interest classes for the primary purpose of enhancing their overall quality of life here in Temecula. As the population has increased, so have the numbers of participants and class offerings. In order to provide a wide variety of quality classes, the City assigns staff to some classes (i.e. Tiny Tots and Family Fun Night) and when necessary, contracts with qualified instructors to teach others. Throughout the past several years, staff has understood the importance of streamlining registration for participants who desire to take the many classes offered through the City. Therefore, in working closely with the Finance Department, the Information Systems Department and effectively promoting the benefits of online registration, the process has become very "user friendly". Although residents still continue to have the ability to register through the "walk-in" and "mail -in" process, an overwhelming majority of residents utilize the online registration process for all of their class registration needs. Tonight, staff member Julie Pelletier and Tracy Masters will present to the Community Services Commission an overall summary related to special interest classes and the online registration process. R:\CROWEJ\COMMISSI\2011\Report for Contract Classes.doc ITEM NO. 3 R:\CSCAGENDVTEMNO.SHL CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Herman D. Parker, Director of Community Service DATE: March 14, 2011 SUBJECT: Special Needs Programming RECOMMENDATION: That the Community Services Commission receive and file a report on Special Needs Programming. BACKGROUND: On February 3, 2011, staff presented a special needs programming overview at the quarterly Autism Summit Meeting held at Temecula City Hall. The presentation provided detailed information regarding the,City of Temecula's Youth Master Plan, the need for a Special Needs Addendum to the Youth Master Plan, and the many recreational opportunities available to the residents with special needs and their families. Tonight, staff member Julie Pelletier will present to the Community Services Commission the Special Needs PowerPoint presentation: R:\CROWED\COMMISSI\2011\Report for Special Needs.doc Special Needs Presentation Autism Summit - February 3, 2011 Community Services Department r. Addition of Inclusion oink Services Specialist position to serve as liaison between the City and the Special Needs community. Committed to serving the diverse needs of our community. Looking forward to working with the Special Needs community to serve the needs of those of all ages and abilities. L.L � : �U O o i— D CO a) 0 = L- O o U) a) L U > -� F- -o LU .- L- n O Uj I a) >- -o ca CO a = w c BREAKFAST WITH SANTA 76 "U coD CD C QC- c6 • - Hca) a) _o .XLco O as a3 Ri - ( 0 > LE cu O c a3 as ri) ._ ._ .4_, (,) 0 . -z L_ a) Rt Q> -o -c to -- N u) O E -o E -52 --a) 00 �_ �� �� OORi c6 _c >°5. >'4E' 2 --c --E, E a) -o a)v) '_—__Oa) .U'CD EO0-a _co cT3>tO F—c u oCi3C EASTER EGG HUNTS Saturday, April 23, 2011 Held at three locations with special needs hunt areas: Ronald Reagan Sports Park New Location Patricia H. Birdsall Sports Park New Location Harveston Community Park 9:00 — 11:00 a.m. Hunts begin promptly at 10:00 a.m. TEMECULA SPEC, - Saturday, March 19th 9:30 am -1:00 pm Chaparral High School Football Stadium Athlete Registration Deadline: March 1, 2011 • Temecula Special Games 2011 Where Everyone's A Winner! HIGH HOP' Adult Special Needs Program The Temecula High Hopes Program enables our special needs adults, ages 18 and older to socialize and interact with peers while participating in group activities and events. The program meets bi-monthly at the Mary Phillips Senior Center. Fee: $1.00 residents and $2.00 non-residents For more information call 694-6464 SPECIAL INTEREST CLASSES ACCESS AND INCLUSION Aquatics Provide both private and group lessons Youth Enrichment Performing Arts Sports and Fitness Kick's for Nick with Our Nicholas Foundation CRC Special Needs Drop -In Gym Monday — Friday 8:00 — 10:45 a.m. Visual Arts Personal Enrichment MAYOR'S SUMMER YOUTH EMPLOYMENT PROGRAM In 2010, Twenty special needs youth between the ages of 14 and 24 were given summer employment opportunities. Participants are placed at a variety of employment options based upon interests and abilities. RIVERSIDE COUNTY Economic Development Agency SOARING SUMMER PILOT PROGRAM Summer program for those enrolled in Temecula Valley Extended Learning Program. The afternoon program provides extended enrichment opportunities for participants. For more information, to confirm availability and program location, please call 694-6468 YAK Youth Advisory Kouncil Temecula youth ages 14-18 meet weekly to plan, program and implement programs and events. Special needs youth are encouraged to participate. 000000000000000000 City of Temecula 0 Community Services Department ® F.3j4• s f,. 0 Community Workshop Youth Master Plan Addendum Addressing Special Needs Populations October 20, 2009 6:OOpm - 8:OOpm City Hall Council Chambers 43200 Business Park Drive, Temecula For more information please call (951) 694-6480 0000000®®®00000000 Necessary to fully complete the Youth Master Ran. Identifies and addresses the needs of youth with special needs and their families. Mandates working cooperatively with agencies and organizations to ensure that consideration is given to those with special needs. Ensures that those needs will be considered now and in the future. Encourages supporting the needs and working together as a community to achieve desired goals and objectives. Enhances the overall "Quality of Life" for Temecula residents. OUTH MASTER PL -C . o U o >' O CD O c'a O + U z i Q. a) 4,7; Qi a7 O C1 co m U U O •tn as i 1 U al 42 iZ1 -6'D z� O •E- ci, -0 •oV tea, O Z � 0-E o o-0 C = o0 c ca .1.• 0 00" O = U O cD _U N V N U i '0 C i" ct3 3 E v to rr The Youth Master Plan Outlines: •Enrichment •Recreation THE CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT Mission Statement: "To provide high quality parks and recreation facilities and services that our community can be proud of. Guide to Leisure Activities Published bi-annually Direct mailed to residents List hundreds of leisure opportunities for those of all ages and abilities WIN FFR / SPRING 2011 Ca!IDE TO LEISURE ACTIVITIES Registration Begins Dec. 1st! Creating Community Through People Parks and Programs Creating Community Through People, Parks and Programs... It's What We Do!