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Home My WebLink About091311 CC Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET SEPTEMBER 13, 2011 — 7:00 PM The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Roberts Prelude Music: Susan Miyamoto Invocation: Pastor Foster of Tue Vine Pentecostal Church Flag Salute: Council Member Edwards ROLL CALL: Comerchero, Edwards, Naggar, Washington, Roberts Absent: Comerchero PRESENTATIONS/PROCLAMATIONS Constitution Week Proclamation PUBLIC COMMENTS The following individuals addressed the City Council: • Kathleen Papadopoulos Hatcher • Mark Margolin • Dave and am Barret • Jim Mitchell • Jerry Burdick-Rutz CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. Action Minutes\091311 1 2 Action Minutes — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 2.1 Approve the action minutes of August 23, 2011. 3 List of Demands — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 11-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Citv Treasurer's Report as of July 31, 2011 — Approved Staff Recommendation (4-0- 1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of July 31, 2011. 5 Award a Construction Contract for the Pedestrian/Bicvcle Bridqe Over Santa Gertrudis Creek for Chaparral Hiah School and City Trail Svstem — Project No. PW05-11 — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 5.1 Award a construction contract for the Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek to Chaparral High School and City Trail System — Project No. PW05-11 to Bowcon Company, Inc. in the amount of $601,768.12; 5.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $60,176.81 which is equal to 10% of the contract amount; 5.3 Authorize the payment of the Multi Species Habitat Conservation Plan (MSHCP) fees to the Regional Conservation Authority (RCA), based on the current fee schedule for fiscal year 2011-12, in an amount not to exceed $10,000. Action Minutes\091311 2 6 Award of a Construction Contract for the Communitv Recreation Center (CRC) Enerqy Manaqement and Retrofit — Proiect No. PW11-05 — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 6.1 Award the construction contract for the CRC Energy Management and Retrofit — Project No. PW11-05, to Golden Arrow Engineering, Inc., inclusive of the base bid and additive bid 1 parts B& C, in the amount of $342,000 and accept parts D & E unit prices only; 6.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $34,200, which is equal to 10% of the contract amount; 6.3 Authorize the transfer of $31,200 from the Energy Efficiency and Conservation Block Grant (EECBG) account number 131-199-999-5250 to the CRC Energy Management and Retrofit account number 210-190-152-5804; 6.4 Authorize the transfer of $30,982 from City Facilities Rehabilitation account number 210-165-701-5804 to the CRC Energy Management and Retrofit account number 210-190-152-5804; 6.5 Make a finding that the CRC Energy Management and Retrofit Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Wayne Hall addressed the City Council Members with regard to this item. 7 Approval of Purchase and Sale Aqreement and Escrow Instructions for acquisition of propertv riqhts from Scott Travers (APN 921-480-019) as needed for the proposed Murrieta Creek Bridqe and Overland Drive Extension — Proiect No. PW00-26 — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 7.1 Adopt a resolution entitled: RESOLUTION NO. 11-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS BETWEEN THE CITY OF TEMECULA AND SCOTT TRAVERS tN CONNECTION WITH THE MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD — PROJECT NUMBER PW00-26 Action Minutes\091311 3 8 Acceptance of Imqrovements and Notice of Completion for Traffic Signal Installation; Rancho California Road at Yukon Road/Asteroid Wav — Project No. PW09-07 — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 8.1 Accept the construction of the Traffic Signal Installation; Rancho California Road at Yukon Road/Asteroid Way — Project No. PW09-07, as complete; 8.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract amount; 8.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. 9 Acceqtance of Improvements and Notice of Completion for the Citvwide Concrete Repairs FY 2009-10 — Project No. PW10-02 — Approved Staff Recommendation (40- 1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 9.1 Accept the construction of the Citywide Concrete Repairs FY 2009-10 — Project No. PW 10-02, as complete; 9.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one (1) year Maintenance Bond in the amount of 10% of the contract amount; 9.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. 10 French Valley Parkwav / Interstate-15 Over-Crossina and Interchanqe Improvements Proiect Phase II, Desiqn Aqreement, T.Y. Lin International — Project No. PW02-11 — Approved Staff Recommendation (4-0-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 10.1 Approve an agreement with T.Y. Lin International in an amount not to exceed $10,920,000 to prepare the construction plans, specifications, and estimate for the French Valley Parkway / Interstate-15 Over-Crossing and Interchange Improvements Project, Phase II, and authorize the Mayor to execute the agreement; Action Minutes\091311 4 10.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $1,000,000, which is approximately 9% of the agreement amount. 11 Approve the Sponsorship Aqreement for the 2011 Temecula Fall Rod Run — Approved Staff Recommendation (3-0-1-1) — Council Member Washington made the motion; it was seconded by Mayor Ron Roberts; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent and Council Member Edwards who abstained. RECOMMENDATION: 11.1 Approve the Event Sponsorship Agreement for city-support costs in amount up to $59,561.64 for the 2011 Temecula Fall Rod Run and authorize the Mayor to execute the agreement. At 7:40 P.M., the City Council convened as the Temecula Community Services District, the Redevelopment Agency, the Temecula Public Financing Authority, and the Temecula Public Financing Authority. At 7:43 P.M., the City Council resumed with regular business. CITY COUNCIL BUSINESS 16 Emplovment Aqreement for CitY Manaqer Desiqnate Bob Johnson - Approved Staff Recommendation (4-0-1) — Council Member Naggar made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 16.1 Approve the "City Manager Employment Agreement between Robert Johnson and City of Temecula" effective on January 1, 2012 and authorize the Mayor to execute the Agreement on behalf of the City in substantially the form presented to the Council. 17 School Area Traffic Safety (At the Request of Mayor Pro Tem Washington) - Approved Staff Recommendation and provided direction to staff (4-0-1) — Council Member Naggar made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval with the exception of Council Member Comerchero who was absent. RECOMMENDATION: 17.1 Receive and file the report. Action Minutes\091311 5 CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 8:40 P.M., the City Council meeting was formally adjourned to Tuesday, September 27, 2011, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. < Ron Roberts, Mayor ATTEST: ki�sr�n Susan W. Jones, MC City Cler [ Action Minutes\091311 6