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Home My WebLink About121311 CC Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET DECEMBER 13, 2011 — 7:00 PM Mayor Roberts convened the City Council meeting convened at 7:01 P.M. Prelude Music: Music Heritage Foundation Invocation: Rabbi Yitzchok Hurwitz of Chabad of Temecula Valley Flag Salute: Council Member Naggar ROLL CALL: Comerchero, Edwards, Naggar, Washington, Roberts PRESENTATIONS/PROCLAMATIONS Presentation to Retirinq Citv Manaqer Shawn Nelson PUBLIC COMMENTS CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 2.1 Approve the action minutes of November 22, 2011. 3 List of Demands — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 1 3.1 Adopt a resolution entitled: RESOLUTION NO. 11-82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Citv Treasurer's Report as of October 31, 2011 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of October 31, 2011. 5 Financial Statements for the Three Months Ended September 30, 2011 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 5.1 Receive and file the Financial Statements for the Three Months Ended September 30, 2011; 5.2 Approve an appropriation decrease of $147,145 for Operating Transfers Out in the State Transportation fund and an offsetting $147,145 increase for Operating Transfer Out in the State Gas Tax fund. 6 Vehicle Repair and Maintenance Aqreement Amendment — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 6.1 Approve a three-year Vehicle Repair and Maintenance Agreement Amendment with Old Town Tire & Service LLC, in an amount not to exceed $86,000 annually. 7 Office Supplies and Related Services Aqreement — Approved Substitute Motion to award one-year agreement to Glennies Office Supply, requesting they work with staff to improve statistical tracking (5-0-0) Council Member Comerchero made the motion; it was seconded by Council member Edwards; and electronic vote reflected unanimous approval Glen Burford, representing Glennie's Office Supply, addressed the City Council 2 RECOMMENDATION: 7.1 Approve a one-year Agreement between the City of Temecula and Staples Advantage for $65,000 annually for the purchase of office supplies and related services, with the option to renew for three additional one-year terms. 8 Geotechnical, Material Testinq, and Special Inspection Professional Services Aqreement for the Roripauclh Ranch Street Improvements, Phase 1— Project No. PW09-02 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 8.1 Approve an Agreement with Geocon West, Inc. to provide professional geotechnical, material testing, and special inspection services associated with the Roripaugh Ranch Street Improvements, Phase 1— Project No. PW09-02, in the amount of $100,000 and authorize the Mayor to execute the Agreement; 8.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $10,000 which is equal to 10% of the Agreement amount. 9 Memorandum of Understandinq and Amended Service Aqreement with Eastern Municipal Water District for Water and Sewer Facilities Associated with the Roripauqh Ranch Street Improvements, Phase 1— Project No. PW09-02 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 9.1 Approve a Memorandum of Understanding (MOU) and a Standard Water and/or � Sewer Facilities and Amended Service Agreement with Eastern Municipal Water District (EMWD) for water and sewer facilities associated with the Roripaugh Ranch Street Improvements, Phase 1— Project No. PW09-02, and authorize the City Manager to execute the MOU and Service Agreement on behalf of the City; 9.2 Authorize payment of $67,900 to EMWD, as outlined in the amended Service Agreement, which represents EMWD engineering, inspection, and material/construction expenses for the project 10 Cooperative Aqreement with Caltrans for Construction of Phase 1 of the French Vallev Parkwav Interchanae — Proiect No. PW07-04 — Approved Staff Recommendation (5- 0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: � 3 10.1 Adopt a resolution entitled: RESOLUTION NO. 11- 83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING A COOPERATIVE AGREEMENT NO. 08-1508, BETWEEN THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) AND THE CITY OF TEMECULA FOR THE CONSTRUCTION OF THE FRENCH VALLEY PARKWAY/INTERSTATE-15 OVER-CROSSING AND INTERCHANGE IMPROVEMENTS PROJECT — PHASE I 11 Aqreement with Harris and Associates for Construction ManaQement Services for Phase 1 of the French Vallev ParkwaY Interchanqe Improvements — Proiect No. PW07-04 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 11.1 Accelerate the appropriation and funding in the amount of $566,270.30 from the Construction Engineering line item for the French Valley Parkway/Interstate-15 Over-Crossing and Interchange Improvements, Phase I— Project No. PW07-04, from fiscal year 2012-13 to fiscal year 2011-12; 11.2 Approve an agreement with Harris & Associates in an amount not to exceed $2,332,973 to provide professional construction management services for the French Valley Parkway/Interstate-15 Over-Crossing and Interchange Improvements, Phase I— Project No. PW07-04; 11.3 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $ 233,297.30, which is 10% of the agreement amount. 12 Transportation Uniform Mitiqation Fee (TUMF) Reimbursement Aqreement with the Western Riverside Council of Governments (WRCOG) for the French Vallev Parkway/I- 15 Overcrossinq and Interchanae — Plans, Sqecifications, and Estimates (PS&E) Phase — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 12.1 Approve, in substantially the form attached, the TUMF Reimbursement Agreement, in the amount of $8,925,000, between the Western Riverside Council of Governments (WRCOG) and the City of Temecula for the French Valley Parkway/I-15 Overcrossing and Interchange — Plans, Specifications, and Estimates (PS&E) Phase (Agreement No. 06-SW-TEM-1079); 12.2 Authorize the City Manager to execute the Agreement. 4 13 Increase to the Construction Contingencv and City Manaaer Apqroval Authoritv for the Winchester Road Pavement Rehabilitation — Proiect No. PW10-11 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 13.1 Approve an increase to the contingency of the Pavement Rehabilitation Program, Winchester Road — Project No. PW10-11, in the amount of $80,000 and increase the City Manager approval authority by that same amount. 14 Notification to Business License Applicants of new State Leqislation prohibiting Cities from reauirinq Emplovers to use E-Verify and of the Federal Law prohibitinq Employers from knowinglv hirinq an Undocumented Worker — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 14.1 Receive and file this report describing the notices that Staff will include in business license applications beginning December 14, 2011, concerning E- Verify and federal law concerning the prohibition on hiring undocumented workers. 15 Second Readinq of Ordinance No. 11-10 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 15.1 Adopt an ordinance entitled: ORDINANCE NO. 11-10 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 3.32.010 OF THE TEMECULA MUNICIPAL CODE REGARDING THE CONSTRUCTION ON PUBLIC PROJECTS At 8:00 P.M., the City Council convened as the Temecula Community Services District, and the Redevelopment Agency. At 8:01 P.M., the City Council resumed with regular business. 5 PUBLIC HEARING 23 AB 1600 Financial Reports -- Approved Staff Recommendation (5-0-0) Council Member Naggar made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval RECOMMENDATION: 23.1 Approve the AB 1600 Financial Reports for fiscal year ending June 30, 2011. CITY COUNCIL BUSINESS 24 Appointment of Mavor and Mayor Pro Tem for calendar year 2012 RECOMMENDATION: 24.1 Entertain motions from the City Council Members to appoint the Mayor to preside, effective January 1, 2012, to the end of calendar year 2012; Appointed Chuck Washington to serve as Mayor through calendar year 2012; (5-0-0) Mayor Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. 24.2 Entertain motions from the City Council Members to appoint the Mayor Pro Tem, effective January 1, 2012, who will assume the duties of the Mayor in the Mayor's absence, and hold this office until the end of the calendar year 2012. Appointed Mike Naggar to serve as Mayor Pro Tem through calendar year 2012; (5-0-0) Council Member Washington made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. 25 Communitv Service Fundinq Program for fiscal year 2011-12 - Approved Staff Recommendation in Regards to Funding Item No. 1, All from the Heart, Inc. (4-0); Councilmember Comerchero made the motion; it was seconded by Council member Edwards; and voice vote reflected approval, with Council Member Washington absent. Mayor Pro Tem Washington has an economic interest in a business named California T's Screenprinting 8� Embroidery, Inc. The applicant, All From the Heart, was a retail customer of California T's and made purchase in excess of the threshold amount for conflicts within a period of one year. Therefore, Mayor pro Tem Washington left the Council Chambers during the discussion of this item and did not participate in the discussion or the vote on this item. Approved Staff Recommendation in regards to funding Item No. 4, The Boys and Girls Club of Southwest County; (4-0) Council Member Naggar made the motion; it was seconded by Mayor Roberts; and voice vote reflected approval, with Council Member Edwards absent. Council Member Edwards is the paid Executive Director of the Boys and Girls Club of Southwest County which is a 501(c)(3) charitable organization. Therefore, Council Member Edwards left the Council Chambers during the discussion of this item and did not participate in the discussion or the vote on this item. 6 Approved staff recommendation for the balance of the recommendation, other than Item No. 1, All From the Heart, and Item No. 4, Boys and Girls Club of Southwest County, as amended to add an additional appropriation of $2,500 to the Veterans of Foreign Wars. (5-0-0) Council Member Naggar made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 25.1 Review and approve the fiscal year 2011-12 Community Service Funding Program grants pursuant to the attached spreadsheet outlining the Ad Hoc Subcommittee's recommendations of $60,000 to 13 organizations. DEPARTMENTAL REPORTS 26 Citv Council Travel/Conference Reqort - November 2011 CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 8:25 P.M., the City Council meeting was formally adjourned to Tuesday, January 10, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 P.M., City Council Chambers, 41000 Main Street, Temecula, California. j /�;� ( - , C i� � Chuck W ' ington, Mayor ATTEST: Susan . Jon s, MMC City CI rk �