Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
061212 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET JUNE 12, 2012 – 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding the acquisition of the City of the YMCA building located at 29119 Margarita Road, Temecula 92591 on a portion of Margarita Park. The parties to the negotiations for the acquisition of this building are: YMCA of Riverside City and County and the City of Temecula. Negotiators for the City of Temecula are: Bob Johnson, Aaron Adams, and Tamra Irwin. Under negotiation are the price and terms for the acquisition of the building. 2) Conference with legal counsel—Potential litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(c) with respect to one matter of pending potential litigation and will discuss whether to initiate litigation against the County of Riverside relating to its certification of the Final Environmental Impact Report for the Liberty Quarry Project. 3) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding one parcel of real property owned by the City of Temecula consisting of approximately 30.2 acres (APN 909-370-002) located northwesterly of Diaz Road and Dendy Parkway. The parties to the negotiations for an amendment to the terms of sale of this property are: Wild Rivers Temecula LLC and the City of Temecula. Negotiators for the City of Temecula are: Bob Johnson, Patrick Richardson, and Luke Watson. Under negotiation are the price and terms of the sale of the property to Wild Rivers Temecula LLC. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 12-05 Resolution: 12-44 1 CALL TO ORDER: Mayor Chuck Washington Prelude Music: Temecula Valley Piano Competition Winners Invocation: Rabbi Barry Ulrych of Congregation B'nai Chaim of Murrieta Flag Salute: Mayor Pro Tem Naggar ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PRESENTATIONS/PROCLAMATIONS Federal Legislative Update — David Turch PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of May 22, 2012; 2.2 Approve the action minutes of May 23, 2012. 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurer's Report as of April 30, 2012 RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of April 30, 2012. 5 First Amendment to Agreement for Law Enforcement Services RECOMMENDATION: 5.1 Approve the First Amendment to Agreement for Law Enforcement Services between County of Riverside and City of Temecula to include converting one Patrol Officer, one Special Enforcement Team position, and two Traffic/Motorcycle Team positions into four new POP Team positions. 6 Records Destruction Approval RECOMMENDATION: 6.1 Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. 7 Sponsorship Agreement with Safe Alternatives for Everyone (S.A.F.E.) RECOMMENDATION: 7.1 Approve the Sponsorship Agreement with Safe Alternatives for Everyone in the amount of $10,000 to provide the Temecula Valley with quality and needed services for children, youth, and families who have experienced or are at risk of abuse and violence. 3 8 Voter Approved Measure C Annual Special Tax Levy RECOMMENDATION: 8.1 Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2012-2013 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS 9 Agreements for Building Plan Review Services for Fiscal Year 2012-13 RECOMMENDATION: 9.1 Approve an agreement for Building Plan Review Services with Bureau Veritas, Inc. in the amount of $50,000; 9.2 Approve an agreement for Building Plan Review Services with Esgil Corporation in the amount of $50,000. 10 Agreement for Landscape Plan Check and Inspections Services for Fiscal Year 2012-13 RECOMMENDATION: 10.1 Approve an agreement with Blanca Y. Price to perform Landscape Plan Check and Inspection Services for Fiscal Year 2012-13 in the amount of $90,000. 11 Agreement with Hardy & Harper, Inc. for Citywide Paving Maintenance Services RECOMMENDATION: 11.1 Approve an agreement with Hardy & Harper, Inc. to provide annual Paving Maintenance Services to the City in the amount of $400,000 for Fiscal Year 2012-13. 12 Agreement with Rene's Commercial Management for Weed Abatement Maintenance Services RECOMMENDATION: 12.1 Approve an agreement with Rene's Commercial Management to provide annual Weed Abatement Maintenance Services to the City in the amount of $200,000 for Fiscal Year 2012-13. 4 13 Agreement with Ryan Monteleone Excavation, Inc. for Excavation, Backfill, and Grading Paving Maintenance Services RECOMMENDATION: 13.1 Approve an agreement with Ryan Monteleone, Inc. to provide annual Excavation, Backfill and Grading Paving Maintenance Services to the City in the amount of $300,000 for Fiscal Year 2012-13. 14 Agreement with WURM'S Janitorial Services, Inc. for Janitorial Maintenance Services RECOMMENDATION: 14.1 Approve an agreement with WURM'S Janitorial Services, Inc. to provide annual Janitorial Maintenance Services to the City in the amount of $251,557.37 for Fiscal Year 2012-13. 15 Agreement with the California Highway Patrol for Construction Zone Enhanced Enforcement Program Services on Phase I of the French Valley Parkway Interchange Improvement Project RECOMMENDATION: 15.1 Approve the Department of California Highway Patrol's standard Reimbursable Letter of Agreement, Form CHP 465, for use in implementing the Construction Zone Enhanced Enforcement Program (COZEEP) on the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvement Project — Phase I; 15.2 Authorize the City Manager to execute multiple Reimbursable Letters of Agreement up to a total of $100,000. 16 Professional Services Agreement for a Preliminary Investigation of the Old Town Temecula Community Theater Remediation, PW12-04 RECOMMENDATION: 16.1 Appropriate funding in the amount of $73,400 from the General Fund (Settlement Fund Balance) to the Old Town Temecula Community Theater Remediation, PW12-04; 16.2 Approve an agreement with Meyer and Associates in the amount of $58,400 for a preliminary investigation of the Old Town Temecula Community Theater Remediation, PW12-04; 16.3 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $15,000, which is equal to approximately 25% of the agreement amount. 5 17 Construction Contract for Citywide Concrete Repairs — PW12-07 RECOMMENDATION: 17.1 Award the construction contract for Citywide Concrete Repairs Project — PW12- 07, to Above All Names Construction Services, Inc. in the amount of $127,777.77 for Fiscal Year 2012-2013; 17.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $25,555.55, which is equal to 20% of the contract amount; 17.3 Make a finding that the Citywide Concrete Repairs Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 18 Amendments to Annual Agreements for various services required by the Public Works, Traffic Division — Fiscal Year 2012-13 RECOMMENDATION: 18.1 Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for various Traffic Division operational needs. First Amendment with DBX, Inc. $30,000 Second Amendment with McCain, Inc. $30,000 First Amendment with Willdan Engineering $30,000 19 Second reading of Ordinance No. 12-04 RECOMMENDATION: 19.1 Adopt an ordinance entitled: ORDINANCE NO. 12-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 3.30 TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL VENDOR PREFERENCE PROGRAM AND AMENDING SECTIONS 3.28.020, 3.28.220, 3.28.260, AND 3.32.010 OF THE TEMECULA MUNICIPAL CODE TO INTEGRATE THE LOCAL VENDOR PREFERENCE POLICY INTO THE CITY'S PURCHASING SYSTEM ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 6 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 12-01 Resolution: No. CSD 12-04 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 20 Action Minutes RECOMMENDATION: 20.1 Approve the action minutes of May 22, 2012. 21 Second Amendment with Excel Landscape, Inc. for Landscape Maintenance Services for Fiscal Year 2012-13 RECOMMENDATION: 21.1 Approve a Second Amendment with Excel Landscape, Inc., to provide continued Landscape Maintenance Services and the addition of new and supplemental landscape maintenance service areas for $2,182,123.49 for Fiscal Year 2012-13; 7 21.2 Authorize the General Manager to approve additional work not to exceed the contingency amount of $218,212.35, which is equal to 10% of the amendment amount. 22 First Amendment to Concession Agreement at Patricia H. Birdsall Sports Park RECOMMENDATION: 22.1 Approve the First Amendment with Stadium Pizza Redhawk, LLC to extend the term through July 31, 2012. CSD PUBLIC HEARING Any person may submit written comments to the Community Services District before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 23 Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2012-13 RECOMMENDATION: 23.1 Adopt a resolution entitled: RESOLUTION NO. CSD 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R— EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2012-2013 CSD BUSINESS 24 Request to allow Non -Motorized Scooters in Temecula Skate Park (at the request of Council Member Edwards) RECOMMENDATION: 24.1 Approve non -motorized scooters in the Temecula Skate Park, during specified scooter sessions, per the amended Skate Park schedule. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT 8 CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, June 26, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 9 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: No. SARDA 12-01 Resolution: No. SARDA 12-12 CALL TO ORDER: Chairperson Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington SARDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. JOINT CITY COUNCIL/SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 25 Adoption of the Fiscal Year 2013-2017 Capital Improvement Program Budget RECOMMENDATION: 25.1 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 25.2 The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 10 26 Adoption of the Fiscal Year 2012-13 Annual Operating Budget RECOMMENDATION: 26.1 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 26.2 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 26.3 The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 26.4 The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, June 26, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 11 TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 12 RECONVENE TEMECULA CITY COUNCIL CITY COUNCIL BUSINESS 27 Amendment to the Stormwater/Urban Runoff Management and Discharge Controls Ordinance (Vater Quality Ordinance) RECOMMENDATION: 27.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 12 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 8.28 OF THE TEMECULA MUNICIPAL CODE RELATING TO STORM WATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROL, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PREPARE A MANUAL SETTING FORTH THE ADMINISTRATIVE RULES, PROCEDURES, AND REQUIREMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE 27.2 Authorize the City Attorney to prepare and submit a `Certified Statement of Adequate Legal Authority' to the San Diego Regional Water Quality Control Board certifying that the City's Water Quality Ordinance has adequate legal authority to ensure full compliance with the new NPDES MS4 permit. CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, June 26, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NONCE TO THE PUBLIC The agenda packet (including staff reports) will be available for viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the packet may also be accessed on the City's website — www.cityoftemecula.oro Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the Agenda, after the posting of the Agenda, will be available for public review in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact the City Clerk's Department, (951) 694-6444. 13 CONSENT CALENDAR Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET MAY 22, 2012 – 7:00 PM 5:45 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matter(s): 1) Conference with legal counsel—Potential litigation. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(c) with respect to one matter of pending potential litigation and will discuss whether to initiate litigation against the County of Riverside relating to its certification of the Final Environmental Impact Report for the Liberty Quarry Project. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. At 5:45 P.M., Mayor Washington called the Closed Session meeting to order. The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Chuck Washington Prelude Music: Joshua Jurkosky Invocation: Pastor Ted Leavenworth of Reliance Church Flag Salute: Council Member Edwards ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PUBLIC COMMENTS The following individuals addressed the City Council: • Reyna Reyne • Raymond Karel Lindemans • Pauline Lombard CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. 052212 1 RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 2.1 Approve the action minutes of May 8, 2012. 3 List of Demands - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 12-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Financial Statements for the Nine Months Ended March 31, 2012- Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 4.1 Receive and file the Financial Statements for the Nine Months Ended March 31, 2012. 5 Approval of Election Resolutions - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 5.1 Adopt a resolution entitled: RESOLUTION NO. 12-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REQUESTING THE SERVICES OF THE COUNTY REGISTRAR OF VOTERS TO CONDUCT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2012 052212 2 5.2 Adopt a resolution entitled: RESOLUTION NO. 12-39 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 6, 2012, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES 6 Support for SB 1186 (Steinberg & Dutton), at the request of Council Member Roberts - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 12-40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA SUPPORTING SENATE BILL 1186 (STEINBERG & DUTTON) AIMED TO HELP CALIFORNIA BUSINESSES COMPLY WITH THE REQUIREMENTS OF THE AMERICANS WITH DISABILITY ACT WITHOUT FRIVOLOUS LAWSUITS 7 Agreement for funding the acquisition of open space property (APN 940-300-026) between Western Riverside County Regional Conservation Authority and the City of Temecula - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 7.1 Accelerate the appropriation and funding in the amount of $119,000 from Development Impact Fee Open Space from Fiscal Year 2012-13 to Fiscal Year 2011-12; 7.2 Adopt a resolution entitled: RESOLUTION NO. 12-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "AGREEMENT FOR FUNDING THE ACQUISITION OF OPEN SPACE PROPERTY BETWEEN WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY AND CITY OF TEMECULA" (APN 940-300-026) 052212 3 8 Cooperative Agreement between the City of Temecula and the Temecula Community Services District - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 8.1 Approve a Cooperative Agreement for the purchasing of supplies, equipment and services, and for providing maintenance and construction services for City affiliated entities. 9 Amendments to Annual Agreements for various services required by the Public Works Street Maintenance Division for Fiscal Year 2012-13 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 9.1 Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for routine street maintenance and emergency services for various Street Maintenance Division needs. General Engineering Contractor Services CalMat Co. dba Vulcan Materials Company $100,000 Main Street Signs $75,000 Traffic Striping Pacific Striping, Inc. $330,000 Vehicle/Equipment Maintenance Don Blakely dba Blakely's Truck Service $30,000 10 Amendments to Annual Agreements for various services required by the Public Works Capital Improvements Projects (CIP) Division for Fiscal Year 2012-13 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 10.1 Approve the amendments to the following annual agreements in the amounts stated for Fiscal Year 2012-13 for routine services for various Public Works CIP Division needs on as needed basis. Appraisal Services California Property Specialists, Inc. $50,000 Epic Land Solutions, Inc. $50,000 052212 4 Geotechnical Services Construction Testing & Engineering, Inc. Converse Consultants, Inc. Leighton Consulting, Inc. Title Services Chicago Title Engineering & Survey Services RBF Consulting, Inc. Harris & Associates, Inc. $100,000 $100,000 $100,000 $40,000 $100,000 $100,000 Landscape and Plan Check Services David Neault Associates, Inc. $ 100,000 11 Acceptance of Improvements and Notice of Completion for the Pedestrian/Bicycle Bridge over Santa Gertrudis Creek to Chaparral High School and City Trail System, PW05-11 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 11.1 Accept the construction of the Pedestrian/Bicycle Bridge over Santa Gertrudis Creek to Chaparral High School and City Trail System, PW05-11, as complete; 11.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the contract amount; 11.3 Release the Materials and Labor Bond seven months after filing of the Notice of Completion if no liens have been filed. 12 Agreement with Bonterra Consulting for environmental mitigation services for the French Valley Parkway/Interstate 15 Interchange Project, PW07-04 and PW02-11 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 12.1 Approve the Agreement for Consultant Services with Bonterra Consulting in an amount not to exceed $165,060 to provide biological & annual monitoring and reporting services for the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements Project; 12.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $16,506, which is 10% of the agreement amount. 052212 5 13 First Amendment to the Utility Agreement with Southern Californian Edison for Phase I of the French Valley Parkway/Interchange Project, PW07-04 - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 13.1 Approve the First Amendment to the Utility Agreement with Southern California Edison in an amount not to exceed $51,110.57 to perform construction related activity associated with the relocation of electrical utilities for the French Valley Parkwayllnterstate 15 Overcrossing and Interchange Improvements Project. 14 Agreement with Marine Biochemist for Water Management/Maintenance Services at the Harveston Lake Park and Temecula Duck Pond - Approved Staff Recommendation (5-0-0) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 14.1 Approve an Agreement for Minor Maintenance Services for the Water Management/Maintenance Services at the Harveston Lake Park and Temecula Duck Pond with Marine Biochemist, a business of Arch Chemicals, Inc., in the amount of $56,800 for Fiscal Year 2012-13. 15 Resolution of Intent to create a Murrieta Creek Joint Powers Authority — Approved Staff Recommendation (4-0-1, Council Member Edwards abstained) Council Member Edwards made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval, with Council Member Edwards abstaining. RECOMMENDATION: 15.1 Adopt a resolution entitled: RESOLUTION NO. 12-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REGARDING ITS INTENT TO CREATE A MURRIETA CREEK JOINT POWERS AUTHORITY At 7:19 P.M., the City Council convened as the Temecula Community Services District and the Successor Agency to the Temecula Redevelopment Agency. At 7:56 P.M., the City Council resumed with regular business. CITY COUNCIL BUSINESS 26 Local Vendor Preference Program - Approved Staff Recommendation (5-0-0) Council Member Naggar made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 052212 6 26.1 Introduce and read by title only an ordinance entitled: ORDINANCE NO. 12-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 3.30 TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL VENDOR PREFERENCE PROGRAM AND AMENDING SECTIONS 3.28.020, 3.28.220, 3.28.260, AND 3.32.010 OF THE TEMECULA MUNICIPAL CODE TO INTEGRATE THE LOCAL VENDOR PREFERENCE POLICY INTO THE CITY'S PURCHASING SYSTEM 26.2 Authorize staff to pursue a study within six months of implementation of the Local Vendor Preference Program to accurately quantify the local and regional economic benefits of the program. By way of a PowerPoint presentation, Director of Finance Wilson and Fiscal Services Manager Cardenas presented the staff report as per agenda material. Stephen Eldred addressed the City Council. 27 Resolution approving and authorizing the execution of a Lease Termination Agreement with the YMCA of Riverside City and County, Inc. and the appropriation of funds required to purchase the facility (at the request of Park and Recreation Ad Hoc Subcommittee Members Chuck Washington and Jeff Comerchero) - Approved Staff Recommendation (5-0-0) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 27.1 Adopt a resolution entitled: RESOLUTION NO. 12-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING AND AUTHORIZING THE EXECUTION OF A LEASE TERMINATION AGREEMENT WITH YMCA OF RIVERSIDE CITY AND COUNTY, INC. REGARDING THE YMCA BUILDING LOCATED IN MARGARITA COMMUNITY PARK 27.2 Appropriate $1,609,915 for purchase of the facility to be funded with an advance from General Fund reserves and subsequent repayment from Park and Recreation Development Impact Fees (DIF). By way of PowerPoint presentation, Executive Director of Community Services Adams presented the staff report as per agenda material. DEPARTMENTAL REPORTS CITY MANAGER REPORT 052212 7 CITY ATTORNEY REPORT With respect to the Closed Session item, City Attorney Thorson advised that there was no action to report. ADJOURNMENT At 8:42 P.M., the City Council meeting was formally adjourned to Wednesday, May 23, 2012, at 9:00 AM, for the purpose of a Budget Workshop, Civic Center - Conference Center, 41000 Main Street, Temecula, California. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] 052212 8 ACTION MINUTES TEMECULA CITY COUNCIL BUDGET WORKSHOP CONFERENCE CENTER 41000 MAIN STREET MAY 23, 2012 — 9:00 AM The City Council Budget Workshop convened at 9:00 A.M. CALL TO ORDER: Mayor Chuck Washington Flag Salute: Mayor Pro Tem Mike Naggar ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PUBLIC COMMENTS Wayne Hall addressed the City Council. CITY COUNCIL REPORTS CITY COUNCIL BUSINESS 1 Review of the Proposed FY 2012-13 Preliminary Annual Operating Budget — Reviewed and discussed. RECOMMENDATION: 1.1 Review and discuss the proposed fiscal year 2012-13 Preliminary Annual Operating Budget, and provide direction to staff as appropriate. 2 Review of the Proposed Fiscal Years 2013-2017 Capital Improvement Program — reviewed and discussed. Council Member Naggar requested that a project sheet be added to include a 250- 500 acre area in the Santa Margarita Ecological Reserve (SMER) to be primarily used as a preservation of habitat area, but also camping, educational purposes, biking and hiking trails, flora and fauna. Council consensus provided that $50,000 be added for this purpose. RECOMMENDATION: 2.1 Review and discuss the proposed fiscal years 2013-2017 Capital Improvement Program (CI P) and provide direction to staff as appropriate. 1 CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT At 11:15 A.M., the City Council meeting was adjourned to Tuesday, June 12, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] 2 Chuck Washington, Mayor Item No. 3 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Genie Wilson, Director of Finance DATE: June 12, 2012 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Specialist RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $5,225,970.40. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 05/10/2012 TOTAL CHECK RUN $ 1,327,173.51 05/17/2012 TOTAL CHECK RUN 2,123,934.99 05/24/2012 TOTAL CHECK RUN 948,288.19 05/10/2012 TOTAL PAYROLL RUN: 418,859.39 05/24/2012 TOTAL PAYROLL RUN: 407,714.32 TOTAL LIST OF DEMANDS FOR 06/12/2012 COUNCIL MEETING: $ 5,225,970.40 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 2,823,247.27 130 RECOVERY ACT JAG FUNDING 6,517.28 150 AB 2766 FUND 1,636.10 165 SARDA AFFORDABLE HOUSING 48,495.74 190 TEMECULA COMMUNITY SERVICES DISTRICT 496,418.66 192 TCSD SERVICE LEVEL B 76,905.57 194 TCSD SERVICE LEVEL D 2,147.97 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 9,378.93 197 TEMECULA LIBRARY FUND 7,145.85 210 CAPITAL IMPROVEMENT PROJECTS FUND 637,207.96 300 INSURANCE FUND 8,001.66 320 INFORMATION TECHNOLOGY 121,881.31 330 SUPPORT SERVICES 15,729.25 340 FACILITIES 28,968.66 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 3,484.52 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 1,699.01 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 1,660.89 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 2,076.55 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 327.91 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 1,964.96 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 1,088.05 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 933.89 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 9,337.98 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 107.41 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 322.53 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 109.04 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 6,622.74 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 2,699.37 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 965.25 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 663.23 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 1,353.50 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 69.63 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 5,393.73 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 2,309.32 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 8,788.43 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 12,714.79 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 220.91 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 424.47 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 31,686.51 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 2,161.90 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 97.58 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 462.89 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 10,912.79 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 171.96 700 CERBT CALIFORNIA EE RETIREE-GASB45 4,882.74 $ 4,399,396.69 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 483,938.86 165 SARDA AFFORDABLE HOUSING 22,869.13 190 TEMECULA COMMUNITY SERVICES DISTRICT 209,016.06 192 TCSD SERVICE LEVEL B 740.04 194 TCSD SERVICE LEVEL D 3,294.81 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 1,885.95 197 TEMECULA LIBRARY FUND 2,442.93 300 INSURANCE FUND 2,743.10 320 INFORMATION TECHNOLOGY 38,823.65 330 SUPPORT SERVICES 11,869.66 340 FACILITIES 23,436.87 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 155.24 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 103.97 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 123.15 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 22.58 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 250.47 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 45.53 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 64.32 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 425.44 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 3.30 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 19.27 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 11.71 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 283.78 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 60.38 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 34.75 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 30.52 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 70.84 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 5.73 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 263.01 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 140.54 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 381.19 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 645.52 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 16.02 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 16.98 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 363.02 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 117.17 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 5.29 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 16.98 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 535.18 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 9.66 700 CERBT CALIFORNIA EE RETIREE-GASB45 21,291.11 826,573.71 TOTAL BY FUND: $ 5,225,970.40 apChkLst Final Check List Page: 1 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 1916 05/10/2012 000245 PERS- HEALTH INSUR Blue Shield HMO Payment 0.00 PREMIUM PERS Health Admin Cost Payment 84,155.78 84,155.78 1917 05/10/2012 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 2,722.90 2,722.90 SOLUTION 1918 05/10/2012 010349 CALIF DEPT OF CHILD Support Payment 738.45 738.45 SUPPORT 1919 05/10/2012 000444 INSTATAX (EDD) State Disability Ins Payment 21,725.79 21,725.79 1920 05/10/2012 000283 INSTATAX (IRS) Federal Income Taxes Payment 76,437.25 76,437.25 1921 05/10/2012 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 14,519.83 14,519.83 SOLUTION 1922 05/10/2012 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 132,118.53 132,118.53 RETIREMENT) 1923 05/10/2012 000642 TEMECULA CITY FLEXIBLE Child Care Reimbursement Payment 7,865.38 7,865.38 9991 05/03/2012 014811 MORRELL, MATTHEW refund:sec dep:rm rental:Harveston 150.00 150.00 9992 05/03/2012 014811 MORRELL, MATTHEW refund:indoorrental:Harveston 100.00 100.00 151826 05/08/2012 002185 POSTMASTER Postage for S/F'12 Recreation Guide 7,446.30 7,446.30 151827 05/10/2012 003552 AFLAC AFLAC Cancer Payment 3,118.26 3,118.26 151828 05/10/2012 014654 ACADEMY OF BALLET ARTS sttlmnt: Coppelia 5/2-5/3 2,903.80 2,903.80 151829 05/10/2012 008552 ADKINS DESIGN CONSULTING APR GRAPHIC DESIGN SVCS: 2,364.19 2,364.19 THEATER 151830 05/10/2012 005068 ADKISSON, CANDICE reimb: flowers mpsc mothers day 5/2 167.95 167.95 151831 05/10/2012 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING SVCS: THEATER 202.33 202.33 151832 05/10/2012 014531 ALLEN EMBROIDERY SERVICE staff shirts: family fun night 561.09 staff shirts: FAM events 518.09 1,079.18 Pagel apChkLst Final Check List Page: 2 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151833 05/10/2012 004422 AMERICAN BATTERY batteries for fire vehicles: Stn 84 CORPORATION 151834 05/10/2012 012841 AMERICAN COUNCIL OF (3)'12 subdivision map act/indexes 151835 05/10/2012 004240 AMERICAN FORENSIC NURSES DUI & drug screenings: Police (AFN) DUI & drug screenings: Police June Stand By Fee: Police 151836 05/10/2012 000747 AMERICAN PLANNING 4/12-3/13 APA mb: Jones, Eric ASSOCIATION 345.71 345.71 89.08 89.08 466.18 381.42 1,248.00 2,095.60 310.00 310.00 151837 05/10/2012 001323 ARROWHEAD WATER INC Bottled wtr svcs: CRC 645 Bottled wtr svcs: TV Museum 19.03 Bottled wtr svcs: Theater 48.34 Bottled wtr svcs: TCC 16.87 BOTTLED WTR SVCS: TES POOL 645 BOTTLED W1-1:4 SVCS: AQUATICS 645 Bottled wtr svcs: Library 84.26 Bottled wtr svcs: Fld Op Ctr 87.50 Bottled wtr svcs: MPSC 58.59 Bottled wtr svcs: Ch Museum 32.38 Bottled wtr svcs: CM 38.83 BOTTLED W1-1:4 SVCS: SKATE PARK 645 BOTTLED WTR SVCS: PBSP 31.63 Bottled wtr svcs: VRMS 33.14 476.37 151838 05/10/2012 007065 B & H PHOTO VIDEO INC microphones: library 1,135.82 1,135.82 151839 05/10/2012 014433 BOWCON COMPANY, INC Feb const: ped/bicycle bridge 31,109.94 31,109.94 151840 05/10/2012 003138 CAL MAT PW PATCH TRUCK MATERIALS 337.79 337.79 151841 05/10/2012 014822 CALIFORNIA DELTA refund:permit proc error:B12-0447 79.20 79.20 151842 05/10/2012 014820 CAO, YIN refund: massage hearing fee 2,501.00 2,501.00 151843 05/10/2012 003775 CHAPARRAL HIGH SCHOOL every 15 min: screens/panels rental 425.00 425.00 151844 05/10/2012 014726 CHAPTER 13 STANDING SUPPORT PMT 182.77 182.77 TRUSTEE 151845 05/10/2012 014827 CHAVEZ, JOSE refund: theater security deposit 500.00 500.00 Page2 apChkLst Final Check List Page: 3 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151846 05/10/2012 004931 CHICAGO TITLE COMPANY title reports xx-045-3:french valley 500.00 title reports xx-043-l:french valley 500.00 title reports xx-005-7:french valley 500.00 1,500.00 151847 05/10/2012 004405 COMMUNITY HEALTH Community Health Charities Payment 51.00 51.00 CHARITIES 151848 05/10/2012 000442 COMPUTER ALERT SYSTEMS alarm maint: library 322.44 322.44 151849 05/10/2012 013286 CONN EXON TELECOM INC Apr Enterprise 911 svc:IT 250.00 250.00 151850 05/10/2012 014521 COSTAR GROUP MAY WEBSITE SUBSCR: ECO DEV 348.00 348.00 INFORMATION, INC 151851 05/10/2012 001264 COSTCO WHOLESALE executive membership upgrade 50.42 50.42 151852 05/10/2012 011870 CRIME SCENE STERI-CLEAN, LLC 151853 05/10/2012 004192 DOWNS COMMERCIAL FUELING INC 3/28 trauma clean up svc: police 4/27 trauma clean up svc: police Fuel for City vehicles: TCSD Fuel for City vehicles: TCSD Fuel for City vehicles: Police Fuel for City vehicles: CC/Info Tech Fuel for City vehicles: B&S Fuel for City vehicles: Code Enf Fuel for City vehicles: Idv/npdes Fuel for City vehicles: cip/Idv/npdes Fuel for City vehicles: PW Maint Fuel for City vehicles: PW Traffic 151854 05/10/2012 000523 EASTERN MUNICIPAL WATER newwater/sewer:rohpaugh fire stn DIST 151855 05/10/2012 014812 ESCHENAU ER, SCOTT refund:sec dep:rm rental:Harveston 151856 05/10/2012 003665 EXCEL COMMERCIAL Apr long distance phone svcs 500.00 500.00 382.91 1,000.00 2,408.02 74.96 103.64 438.83 624.82 278.04 279.91 1,623.58 474.56 6,689.27 33,364.00 33,364.00 150.00 150.00 55.21 55.21 Pages apChkLst Final Check List Page: 4 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151857 05/10/2012 003347 FIRST BANKCARD CENTER 014808 OSAKA DAIICHI HOTEL RR foreign exchange transaction fee 19.69 014810 MIKIMOTO SHINJIYUSHIMA RR meal:sister city trip Japan 4/12 28.51 014810 MIKIMOTO SHINJIYUSHIMA RR foreign exchange transaction fee 0.85 002377 BEST BUY COMPANY INC JC iphone protective case 86.19 014809 SCI VENDING RR meal:sister city trip Japan 4/12 5.00 014808 OSAKA DAIICH I HOTEL RR htl:sister city trip Japan 4/12 262.73 014808 OSAKA DAIICHI HOTEL RR foreign exchange transaction fee 7.88 014808 OSAKA DAIICH I HOTEL RR htl:sister city trip Japan 4/12 656.48 000867 WESTIN HOTEL, THE RR htl:sister city trip Japan 4/12 25.00 002283 EMBASSY SUITES HOTEL RR htl:sister city trip Japan 4/12 181.91 014808 OSAKA DAIICH I HOTEL RR htl:sister city trip Japan 4/12 314.63 014808 OSAKA DAIICHI HOTEL RR foreign exchange transaction fee 9.43 014821 CPE STORE INC, THE GW books: forensic acctg/audit 499.04 006952 PAYPAL GW Verisign Payflow Pro Transaction 59.95 2,157.29 151858 05/10/2012 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 50.00 50.00 151859 05/10/2012 007639 GAMBLE, TRACY refund:sec dep:kitchen rental:conf ctr 150.00 150.00 151860 05/10/2012 013552 GANDS PRODUCTIONS LLC sttlmnt: Country at the Merc 5/5 769.50 769.50 151861 05/10/2012 012066 GEOCON WEST, INC 3/19-4/15 geotech svc:roripaugh 6,737.50 6,737.50 151862 05/10/2012 014634 GREAT WESTERN PARK water slide replacement: crc pool 78,055.78 78,055.78 151863 05/10/2012 004188 HARRIS & ASSOCIATES Mar const svcs: FV interchange 18,579.80 18,579.80 151864 05/10/2012 004133 HDL SOFTWARE LLC HDL Web Yearly Renewal Module 1,658.85 business license software:info tech 6,108.60 7,767.45 151865 05/10/2012 001517 HEALTH & HUMAN RESOURCE MAY EAP SVCS: HR 664.40 664.40 CTR 151866 05/10/2012 010210 HOME DEPOT SUPPLY INC, recreation supplies: crc 456.27 456.27 TH E Page4 apChkLst Final Check List Page: 5 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151867 05/10/2012 002701 HUB INT'L INSURANCE Mar '12 special events premiums 619.73 619.73 SERVCS INC 151868 05/10/2012 000194 IC MA RETIREMENT -PLAN ICMA Retirement Trust 457 Payment 7,230.12 7,230.12 303355 151869 05/10/2012 012883 JACOB'S HOUSE INC Jacob's House Charity Payment 140.00 140.00 151870 05/10/2012 014432 LANAIR GROUP, LLC 151871 05/10/2012 003726 LIFE ASSIST INC SHORETEL EQUIP REPAIR/MAINT: LIBRARY SHORETEL EQUIP REPAIR/MAINT: INFO MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS retumed product: Paramedics RETURNED PRODUCT: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS 151872 05/10/2012 013769 LIGHTSQUARED LP APR SATTELITE PHONE SVC: FIRE/CM 151873 05/10/2012 014772 LOTA, RAYMOND A photo booth:father/daughter dance 151874 05/10/2012 014365 MAILFINANCE, INC. Apr mail machine lease: Central Services 151875 05/10/2012 000217 MARGARITA OFFICIALS ASSN Apr officiating srvcs:softball sports 151876 05/10/2012 014536 MARKEN, KERI E. Apr cataloging srvcs: History Museum 151877 05/10/2012 014813 MARTINEZ, FABIAN refund:sec dep:rm rental:TCC 151878 05/10/2012 014814 MEJIA, ASHLEY refund:sec dep:rm rental:TCC 151879 05/10/2012 006571 MELODY'S AD WORKS INC. Apr reimbursement:marketing expenses MAY MARKETING & PROMO SRVCS:OLC 600.00 600.00 1,200.00 581.01 423.62 217.18 452.13 2.52 579.58 45.58 72.07 -941.44 -452.13 323.77 130.89 17.89 149.04 848.00 677.21 4,068.00 1,620.00 150.00 150.00 53.10 1,452.67 149.04 848.00 677.21 4,068.00 1,620.00 150.00 150.00 4,000.00 4,053.10 Pages apChkLst Final Check List Page: 6 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151880 05/10/2012 003076 MET LIFE INSURANCE MetLife Dental Insurance Payment 7,056.66 7,056.66 COMPANY 151881 05/10/2012 014719 MK PRESTIGE BUILDERS, INC. Aprprgss pmt:crc roof rehab 84,072.62 84,072.62 151882 05/10/2012 010908 MR APPLIANCE OF ice maker repair:pbsp snack bar 200.00 200.00 WINCHESTER 151883 05/10/2012 004238 MURRIETA, CITY OF Advertising cost:twin cities mrktg pgrm 1,500.00 Cooperative agrmnt:french valley/I-15 53,752.95 55,252.95 151884 05/10/2012 002925 NAPA AUTO PARTS Misc parts & supplies:pw maint 3.22 3.22 151885 05/10/2012 013557 NAVAL SURFACEWARFARE Lease pmt:police night vision equip 600.00 600.00 CENTER 151886 05/10/2012 009337 NOLTE ASSOCIATES INC 2/26-3/31 eng srvcs:ped bridge 1,083.25 1,083.25 151887 05/10/2012 002139 NORTH COUNTY TIMES Apr public notices: Planning Dept 408.96 408.96 151888 05/10/2012 002292 OASIS VENDING Vending & kitchen supplies:foc 104.46 Vending & kitchen supplies:civic center 1,059.41 1,163.87 151889 05/10/2012 003964 OFFICE DEPOT BUSINESS SVS Misc office supplies:pd old town office 89.71 DIV Business cards - Police 211.49 301.20 151890 05/10/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs: TCSD 325.74 325.74 151891 05/10/2012 013127 ON STAGE MUSICALS Great American Songbook 5/6/12 3,788.37 3,788.37 151892 05/10/2012 001171 ORIENTAL TRADING COMPANY Misc supplies: children's museum 130.74 130.74 INC 151893 05/10/2012 014823 PEARSON, DOUGLAS refund:90% appl fee:PA12-0072 3,208.50 3,208.50 151894 05/10/2012 005820 PRE -PAID LEGAL SERVICES PrePaid Legal Services Payment 221.25 221.25 INC 151895 05/10/2012 014354 PROQUEST, LLC 8/1/12-7/31/13 ancestry software:library 885.00 885.00 151896 05/10/2012 002612 RADIO SHACK INC Misc supplies:info tech 107.71 107.71 Pages apChkLst Final Check List Page: 7 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 151897 05/10/2012 000262 RANCHO CALIF WATER DISTRICT 151898 05/10/2012 000271 RBF CONSULTING 151899 05/10/2012 013832 RBF CONSULTING Description Amount Paid Check Total Apr Floating meter- comm:PW 156.89 Apr var water meters:Fire Stns 577.83 Apr water meter:28640 Pujol St 7.93 Apr var water meters:TCSD svc lev C 20,459.32 Apr Reclaimed-LSCP:WoIf crk dr N 212.31 Apr var water meters:TCSD & PW 1,278.01 Apr var water meters:TCSD 2,880.29 25,572.58 MAR ENG SRVCS: I-15/ULT. INTRCHG 6,245.91 6,245.91 MAR RIPARIAN HABITAT 949.95 949.95 P LANS/SP ECS: F.V.P KW 151900 05/10/2012 011663 READY, MARC 1 year software maint:TATEMS 167.00 167.00 151901 05/10/2012 003591 RENES COMMERCIAL Weed abatement:french vly pkwy 1,475.00 1,475.00 MANAGEMENT 151902 05/10/2012 002110 RENTAL SERVICE EQUIP RENTAL & MAINT:PW MAINT 20.28 20.28 CORPORATION 151903 05/10/2012 000406 RIVERSIDE CO SHERIFFS FY11/12 facility expenses 257,553.99 257,553.99 DEPT 151904 05/10/2012 001365 RIVERSIDE COUNTY OF Health permit:Western Days '12 285.00 285.00 151905 05/10/2012 014579 ROADWAY ENGINEERING Marconst:library parking expansion 32,071.05 32,071.05 151906 05/10/2012 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 632.91 632.91 151907 05/10/2012 014815 SELTZER, BILL refund:sec dep:rm rental:conf ctr 100.00 100.00 151908 05/10/2012 011386 SHABEC, RUDY Reimb:safety vests embroidery srvcs 86.20 86.20 151909 05/10/2012 008529 SHERIFFS CIVIL DIV- SUPPORT PAYMENT 100.00 100.00 CENTRAL 151910 05/10/2012 008529 SHERIFFS CIVIL DIV- SUPPORT PAYMENT 100.00 100.00 CENTRAL Page:7 apChkLst Final Check List Page: 8 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 151911 05/10/2012 009746 SIGNS BYTOMORROW 151912 05/10/2012 000645 SMART & FINAL INC 151913 05/10/2012 000537 SO CALIF EDISON 151914 05/10/2012 000519 SOUTH COUNTY PEST CONTROL INC Description Amount Paid Check Total anodized brown letters: theatertckt ofc PUBLIC NTC POSTINGXX-0281: PLANN If PUBLIC NTC POSTINGXX-0032: PLANN If PUBLIC NTC POSTINGXX-0075: PLANN If PUBLIC NTC POSTINGXX-0021: PLANN If PUBLIC NTC POSTINGXX-0180: PLANNIf PUBLIC NTC POSTINGXX-0274: PLANN If Artist Hospitality: Theater MISC SUPPLIES:MPSC MISC SUPPLIES:MPSC 180.17 296.20 148.10 148.10 148.10 296.20 296.20 69.33 224.57 159.74 Apr 2-29-974-7899:26953 Ynez LS -3 179.20 Apr 2-31-031-2590:28301 Rancho cal 4048 Apr 2-05-791-8807:31587 Tem pkwy 9,655.00 Apr 2-29-657-2563:42902 Butterfield 176.26 Apr 2-25-350-5119:45602 Redhawk pkwy 22.03 Apr 2-30-066-2889:30051 Rancho vista 22.16 May 2-01-202-7330:var LS -1 allnite 76,280.04 Apr 2-01-202-7603:var LS -1 allnite 27,807.12 Apr 2-29-479-2981:31454 Tem pkwy TCI 98.64 Apr 2-20-798-3248:C. Museum 958.80 Apr 2-10-331-2153:28816 Pujol St 744.69 Apr 2-27-805-3194:42051 Main St 2,750.29 Apr 2-31-936-3511:46488 Pechanga pkwy 43.42 pest control srvcs: harveston park 94.00 1,513.07 453.64 118,778.13 pest control srvcs: sunset park 94.00 pest control srvcs: rrsp 94.00 282.00 151915 05/10/2012 012652 SOUTHERN CALIFORNIA May gen usage:0141,0839,2593,9306 478.63 478.63 151919 05/10/2012 007762 STANDARD INSURANCE Mandatory Life Insurance Payment 8,777.20 8,777.20 COMPANY 151920 05/10/2012 012723 STANDARD INSURANCE Voluntary Supp Life Insurance Payment 773.50 773.50 COMPANY 151921 05/10/2012 003000 STATE WATER RESOURCES Ntc of intent filing fee:F.V. Pkwy 1,008.00 1,008.00 151922 05/10/2012 014541 STEVE'S TOWING, INC Towing services: Police 205.00 205.00 151923 05/10/2012 003840 STRONGS PAINTING painting srvcs: crc rehab 8,750.00 8,750.00 151924 05/10/2012 007273 STUMPS PRINTING COMPANY MISC SUPPLIES:FATHER/DAUGHTER 190.66 190.66 INC DANCE 5/18 Pages apChkLst Final Check List Page: 9 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 151925 05/10/2012 011897 TAG/AMS INC APR DOT RANDOM DRUG TESTING:HR 65.00 65.00 151926 05/10/2012 001547 TEAMSTERS LOCAL 911 Union Dues Payment 4,682.00 4,682.00 151927 05/10/2012 014740 TED ENTERPRISES, INC. Apr prgss pmt:calle festa storm drain 98,162.55 98,162.55 151928 05/10/2012 000168 TEMECULA FLOWER CORRAL Sunshine fund 67.82 67.82 151929 05/10/2012 003677 TEMECULA MOTORSPORTS MOTORCYCLE 760.69 LLC REPAIR/MAINT:TEM.P.D. MOTORCYCLE REPAIR/MAINT:TEM.P.D. 572.07 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 199.39 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 66.22 1,598.37 151930 05/10/2012 009194 TEMECULA VALLEYNEWS APR ADVERTISING: THEATER 696.40 696.40 151931 05/10/2012 000306 TEMECULA VALLEY PIPE & Misc supplies:csd maint 7.56 7.56 SUPPLY 151932 05/10/2012 004274 TEMECULA VALLEY SECURITY locksmith srvcs: theater 20.00 20.00 CENTR 151933 05/10/2012 011090 TEMECULA VALLEY TRANSPORTATION SRVCS:MPSC 861.40 861.40 TRANSPORTATION EXCURSION 151934 05/10/2012 014413 U.S. DEPARTMENT OF SUPPORT PAYMENT 138.57 138.57 EDUCATION 151935 05/10/2012 007766 UNDERGROUND SERVICE Apr undrgmd svcs alert tickets:PW 129.00 129.00 ALERT 151936 05/10/2012 000325 UNITED WAY United Way Charities Payment 51.00 51.00 151937 05/10/2012 004789 VERIZON May SW DSL:PD:Jones, C. 39.95 39.95 151938 05/10/2012 001342 WAXIE SANITARY SUPPLY INC CLEANING SUPPLIES:CIVIC CENTER 1,206.80 1,206.80 151939 05/10/2012 003730 WEST COAST ARBORISTS INC 4/1-15 TREE TRIMMING SRVCS:PW 5,831.00 5,831.00 MAINT 151940 05/10/2012 012343 WEST COAST PERFORMING Ticket to Ride -Tribute to Beatles 5/5/12 4,110.72 4,110.72 Page9 apChkLst Final Check List Page: 10 05/10/2012 12:03:28PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 151941 05/10/2012 000341 WILLDAN ASSOCIATES INC Description Amount Paid Check Total MAR PLAN CHECK SRVCS:PW TRAFFIC 2/27-3/30 eng & survey srvcs:pw traffic 2/27-3/30 feasibility study: GOHS ped 151942 05/10/2012 013613 WORTHINGTON, PAULA refund:F/D Night & Family Fun supplies 1,640.36 1,040.00 2,410.00 5,090.36 104.87 104.87 Grand total for UNION BANK OF CALIFORNIA: 1,327,173.51 Page:10 apChkLst Final Check List Page: 11 05/10/2012 12:03:28PM CITY OF TEMECULA 124 checks in this report. Grand Total All Checks. 1,327,173.51 Pagel 1 apChkLst Final Check List Page: 1 05/1712012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 9993 05/11/2012 014833 BAREZ, STEPHANIE refund:sec dep:rm rental:Harveston 150.00 150.00 9994 05/11/2012 014834 BENNETT, BRITTEN refund:sec dep:rm rental:Harveston 200.00 200.00 9995 05/11/2012 003979 CALVARY CHAPEL OF refund:sec dep:rm rental:Harveston 200.00 200.00 MURRIETA 9996 05/11/2012 014835 CORNERSTONE CHRISTIAN refund:sec dep:rm rental:Harveston 200.00 200.00 9997 05/11/2012 014836 LUDWIG, PERRY refund:father/daughter party 4415.101 9998 05/11/2012 014837 RAMOS, MONETTE refund:sec dep:rm rental:Harveston 9999 05/11/2012 014838 RICHARD, DESIREE refund:sec dep:rm rental:Harveston 99910 05/11/2012 014839 SOUVANLASY, VIVI refund:exploring world of bks 1625.104 151943 05/17/2012 001104 AR MA Membership: 92035 Flores, Gwyn 151944 05/17/2012 004973 ABACHERLI, LINDI TCSD instructor earnings 151945 05/17/2012 005068 ADKISSON, CANDICE reimb: mother's day tea supplies 151946 05/17/2012 004180 ADVISORS MARKETING promo items:tcsd special events GROUP, LLC 151947 05/17/2012 011322 AIR CLEANING SYSTEMS INC plymovent maintenance: Stn 92 151948 05/17/2012 014829 ALL TRONIX tv replacement bulb: Stn 12 30.00 30.00 200.00 200.00 200.00 200.00 32.00 32.00 220.00 220.00 680.00 680.00 53.64 53.64 4,899.81 4,899.81 365.50 365.50 160.55 160.55 151949 05/17/2012 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING: THEATER 170.00 piano tuning: library 151950 05/17/2012 014531 ALLEN EMBROIDERY SERVICE uniform svc: code enflpark rangers volunteer shirts: tcsd Promo items:volunteer recognition - 170.00 340.00 25.86 1,009.38 94.82 1,130.06 151951 05/17/2012 014841 ASKARZOI, YASAMIN refund:balance on account:TCSD 108.00 108.00 151952 05/17/2012 011961 AT&T MOBILITY Apr Trip wire:graffitti:Police 137.18 137.18 151953 05/17/2012 004205 BALLET FOLKLORICO TCSD Instructor Earnings 280.00 280.00 151954 05/17/2012 011007 BARNETT, KIRK reimb: repair parts stove 476.83 476.83 151955 05/17/2012 014831 BASICS ETC, CORPORATION relocation exp: PW02-11 fvp ph II 80,000.00 80,000.00 151956 05/17/2012 013799 BASKIN ROBBINS-TOGO'S desserts:father/daughterdance 5/18 358.50 358.50 TEMECULA 151957 05/17/2012 004040 BIG FOOT GRAPHICS TCSD instructor earnings 595.00 TCSD instructor earnings 409.50 1,004.50 151958 05/17/2012 005716 BIRTH CHOICE OF TEMECULA refund:sec dep:picnic rental:RRSP INC 151959 05/17/2012 014329 BOOK WHOLESALERS, INC (8) BOOKS: LIBRARY (6) BOOKS: LIBRARY (8) BOOKS: LIBRARY 150.00 150.00 171 .02 100.37 112.04 383.43 Pagel apChkLst Final Check List Page: 2 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check* Date Vendor 151960 05/17/2012 014825 BREWER, ELSA 151961 05/17/2012 009082 C B CTECHNICAL INC 151962 05/17/2012 006908 C C & COMPANY INC 151963 05/17/2012 000924 CALIF ASSOC OF PUBLIC 151964 05/17/2012 000647 CALIF DEPT OF CONSUMER AFFAIRS 151965 05/17/2012 010939 CALIF DEPT OF INDUSTRIAL 151966 05/17/2012 014512 CALIFORNIA VIRTUAL 151967 05/17/2012 004228 CAMERON WELDING SUPPLY 151968 05/17/2012 014840 CASH, KELLY (Continued) Description Amount Paid Check Total performance: hot summer ngts 7/8/11 Mist Technical Supplies: Theater entertainment:mpsc mothers day tea regist: webinar 6/14 Bilby, David '12 engineer lic 54853:Attar, Amer 139731 elevator insp: Theater refund:sec dep:rm rental:TCC HELIUM TANK REFILLS:RECREATION EVENTS helium tank refills:recreation events refund:sec dep:rm rental:Harveston 151969 05/17/2012 000442 COMPUTER ALERT SYSTEMS 1st qtr fire/security alarms:harveston 151970 05/17/2012 002945 CONSOLIDATED ELECTRICAL DIST. 151971 05/17/2012 012353 CONSTRUCTION TESTING 151972 05/17/2012 014663 CONTROL TECH WEST, INC. 151973 05/17/2012 001264 COSTCO WHOLESALE 151974 05/17/2012 010650 CRAFTSMEN PLUMBING & HVAC INC 151975 05/17/2012 013560 CROWN BUILDING MAINT CO INC 151976 05/17/2012 014769 DUBOIS CHEMICALS, INC. 151977 05/17/2012 002390 EASTERN MUNICIPAL WATER DIST 151978 05/17/2012 004068 ECALDRE MANALILI-DE VILLA, AILEEN 151979 05/17/2012 014419 ELLIOTT, MICHAEL G. mist electrical supplies: Ch Museum misc electrical supplies: pkg garage MAR GEOTECH SVC:PEDIBIKE BRIDGE DEC GEOTECH SVCS:PEDIBIKE BRIT LED traffic signal lamps: pw traffic Artist Hospitality: Theater MISC SUPPLIES: DOG HOUSE PGRIv building inspection:margarita YMCA JANITORIAL SRVCS:VAR CITY FAC IL IT IES - APR JANITORIAL SVCS: FLD OP CTF APR JANITORIAL SVCS: HARVESTOI APR ,JANITORIAL SVCS:VAR CITY FF hvac sensors: civic center May water meter:39569 Seraphina Rd May water meter:39656 Diego Dr TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings Apr ldscpinsp svcs: parks 151980 05/17/2012 004829 ELLISON WILSON ADVOCACY May legislative cnslt svc: CM LLC 250.00 134.80 300.00 35.00 125.00 225.00 150.00 58.15 56.50 150.00 195.00 150.85 200.95 731.00 6,582.50 818.90 184.03 291 .93 1,400.00 131 .84 763.80 233.96 4,077.02 892.56 153.88 167.96 420.00 392.00 280.00 98.00 224.00 252.00 140.00 232.75 3,000.00 250.00 134.80 300.00 35.00 125.00 225.00 150.00 114.65 150.00 195.00 351.80 7,313.50 818.90 475.96 1,400.00 5206.62 892.56 321.84 2,038.75 3,000.00 3,500.00 3,500.00 Page 2 apChkLst Final Check List Page: 3 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor 151981 05/17/2012 013430 ENERSPECT MEDICAL SOLUTIONS 151983 05/17/2012 001056 EXCEL LANDSCAPE (Continued) Description Amount Paid Check Total CPR Class Supplies: Paramedics 2,970.04 AED pgrm supplies: Paramedics 103.86 AED supplies: Paramedics irrigation repairs: vail ranch slope landscape rehab: harveston slope landscape maint: harveston slopes irrigation repairs: mirada slope irrigation repairs: villages slope plant installation: harveston slopes irrigation repair: rancho highlands landscape seeding:redhawk dog park irrigation repairs:vintage hills slope tree planting: murrieta creek trail eagle scout tree proj:redhawk park irrigation repair: harveston slope irrigation repair: vail ranch slope landscape maint: harveston park landscape maint: sports park Apr landscape maint: parks Apr landscape maint: medians Apr landscape maint: city facilities Apr landscape maint: margarita rd Mar landscape maint: margarita rd Apr landscape maint: south slopes Apr landscape maint: north slopes reagan monument site svcs:rrsp landscape maint: sunset park landscape maint: sports park landscape maint: murr creek trail landscape maint: villages slopes landscape maint: vintage hills irrigation mainline repairs: slopes Apr landscape maint: parks landscape maint: sports park landscape maint: crowne hill 151984 05/17/2012 003053 FAGAN, MATTHEW performance: Merc 5/12 151985 05/17/2012 009953 FEDERAL CLEANING MAY JANITORIAL SVCS: PD MALL CONTRACTORS OFFICE 905.47 3,979.37 438.01 6,278.00 6,338.00 159.53 590.43 11,750.00 221 .72 443.25 693.34 170.00 143.18 166.46 373.69 221 .72 259.15 50,935.88 16,469.70 9,443.13 700.00 700.00 34,844.87 19, 749.97 6,816.53 452.88 221 .72 190.80 1,059.13 923.48 890.00 47, 825.10 227.32 1,175.71 220 ,872.70 200.00 200.00 625.00 625.00 151986 05/17/2012 003747 FINE ARTS NETWORK sttlmnt: Happy Mother's Day 5/13 927.51 927.51 151987 05/17/2012 009097 FULL COMPASS SYSTEMS MISC SUPPLIES: THEATER 264.23 MISC SUPPLIES: THEATER 24.38 288.61 151988 05/17/2012 007866 G C S SUPPLIES INC tonerfink cartridges: info tech 1,271 .45 1,271.45 151989 05/17/2012 003946 G T ENTERTAINMENT dj/mc svcs: tcsd expo 5/12 1,158.13 dj/mc svcs:father/daughter dance 393.95 1552.08 151990 05/17/2012 014842 GARRISON, ROBIN refund:sec dep:rm rental:Harveston 200.00 200.00 151991 05/17/2012 000173 GENERAL BINDING binding supplies: central svcs 275.91 275.91 CORPORATION 151992 05/17/2012 008805 GEOTECHNICAL SERVICES INC equip maint:watersample meter 97.50 97.50 151993 05/17/2012 003792 GRAINGER maint supplies: Stn 84 88.15 88.15 151994 05/17/2012 002174 GROUP 1 PRODUCTIONS video svcs: State of the City 15,000.00 15,000.00 Page 3 apChkLst Final Check List Page: 4 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor (Continued) Description Amount Paid Check Total 151995 05/17/2012 005311 H2O CERTIFIED POOL WATER Apr fountain maint: citywide 175.00 SPCL. 151996 05/17/2012 000186 HANKS HARDWARE INC Apr fountain maint: civic center 500.00 Apr pool maint: CRC/TES Hardware supplies: Aquatics HARDWARE SUPPLIES: PW MAINT Hardware supplies: PW Traffic Hardware supplies: Fire Hardware supplies: Parks Hardware supplies: Harveston 151997 05/17/2012 001135 HEALTHPOINTE MEDICAL employee industrial care svcs: HR GROUP INC 900.00 1575.00 155.74 396.13 12.04 588.52 793.39 307.76 2,253.58 25.00 25.00 151998 05/17/2012 012204 HERITAGE FAMILY MINISTRIES TCSD Instructor Earnings 364.00 TCSD Instructor Earnings 500.50 864.50 151999 05/17/2012 013615 HERNANDEZ, HEATHER TCSD Instructor Earnings 2,025.00 2,025.00 152000 05/17/2012 003198 HOME DEPOT, THE mist tools/equip: TCC CERT 431.27 431.27 152001 05/17/2012 014797 HUANG, JANICE K. ID Printer ink: TCC 293.00 293.00 152002 05/17/2012 014816 HUGGINS, VERONIKA V. performance: Theater 5/12 137.50 137.50 152003 05/17/2012 004406 IGOE & COMPANY INC Apr flex benefit plan pmt 200.00 200.00 152004 05/17/2012 006914 INNOVATIVE DOCUMENT Apr copier maint/usage: library 791.04 SOLUTIONS 152005 05/17/2012 001186 IRWIN, JOHN TCSD instructor earnings 118.30 Apr copier maint/usage: Citywide 3,121.60 3,912.64 TCSD instructoreamings 274.40 392.70 152006 05/17/2012 014692 JOHNSON, BARBARA TCSD Instructor Earnings KATHLEEN 336.00 336.00 152007 05/17/2012 012285 JOHNSTONE SUPPLY misc tools: civic center 53.86 53.86 152008 05/17/2012 013797 LA JOLLA BOOKING AGENCY stllmnt: DSB performance 514/12 1,909.20 1,909.20 152009 05/17/2012 014432 LANAIR GROUP, LLC SHORTEL EQUIP MAINT/REPAIR: INFO 36.02 36.02 TECH 152010 05/17/2012 003782 MAIN STREET SIGNS MISC SIGNS:PW MAINT 2,761.63 2,761.63 152011 05/17/2012 011920 MASTER CONCEPTS LLC TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 367.50 661.50 882.00 1,102.50 1,029.00 1,102.50 367.50 955.50 294.00 1,102.50 1,102.50 1,029.00 588.00 661 .50 955.50 441.00 588.00 220.50 220.50 2,100.00 15,771.00 Page 4 apChkLst Final Check List Page: 5 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check* Date Vendor 152012 05/17/2012 012364 MASTERS, TRACY (Continued) Description Amount Paid Check Total Reimb:photos/graphics-sff'12 rec guide 152013 05/17/2012 013311 MATERIAL HANDLING SUPPLY Forklift maint/repair:PW Maint INC 152014 05/17/2012 009835 MIRACLE PLAYGROUND SALES playground equip: Wnchstr/Nicholas INC 152015 05/17/2012 001067 MITY LITE INC 6 TABLES:CONFERENCE CENTER 152016 05/17/2012 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD Instructor Earnings A. TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 152017 05/17/2012 004586 MOORE FENCE COMPANY INC replace fence:la serena park 152018 05/17/2012 007613 MORELLI, ANTHONY 152019 05/17/2012 002139 NORTH COUNTY TIMES 152020 05/17/2012 003964 OFFICE DEPOT BUSINESS SVS DIV 152021 05/17/2012 002105 OLD TOWN TIRE & SERVICE 152022 05/17/2012 002105 OLD TOWN TIRE & SERVICE 152023 05/17/2012 002105 OLD TOWN TIRE & SERVICE refund:Sr Excursion 4100.104 Apr newspaper subscr:MPSC MISC OFFICE SUPPLIES:PD MALL OFFICE MISC OFFICE SUPPLIES:CENTRAL City Vehicle Maint Svcs:TCSD City Vehicle Maint Svcs:TCSD City Vehicle Maint Svcs:TCSD CITY VEHICLE MAINT SVCS:PW TRAFFIC City Vehicle Maint Svcs:PW CIP City Vehicle Maint Svcs:PW Land Dev CITY VEHICLE MAINT SVCS:PW MAII City Vehicle Maint Svcs:PW Land Dev City Vehicle Maint Svcs:Fire Prev 152024 05/17/2012 012100 OUR NICHOLAS FOUNDATION FY 11/12 Community Srvc Funding 152025 05/17/2012 004538 PAULEY EQUIPMENT COMPANY 152026 05/17/2012 014843 PEARSON, DEANNAL. 152027 05/17/2012 000249 PETTY CASH 152028 05/17/2012 010338 POOL & ELECTRICAL PRODUCTS INC 152029 05/17/2012 000254 PRESS ENTERPRISE COMPANY INC 152030 05/17/2012 012904 PRO ACTIVE FIRE DESIGN 152031 05/17/2012 014379 PROFESSIONAL IMAGE ADVERTISING 152032 05/17/2012 005075 PRUDENTIAL OVERALL SUPPLY 152033 05/17/2012 014844 RAINEY, CATHY Mule repair: Police refund:unable to open bus:ping error Petty Cash Reimbursement pool supplies & chemicals: citywide Apr recruitment advertising:HR Apr fire plancheck srvcs: Fire Prev Signs: Crime Prevention 5/7 Signs Crime Prevention 3119 APR UNIFORM/FLR MATITWL RENTALS:CITY FAC APR UNIFORM/FLR MAT/TWL RENT/ refund:CPRfAED 8250.105 78.50 104.79 2,368.30 1,028.38 415.80 189.00 218.40 343.00 835.00 24.00 27.30 34.37 29.22 459.02 79.26 40.01 79.37 36.27 36.27 36.27 36.27 25.00 5,000 00 277.68 35.00 495.09 167.43 910.55 7,927.33 81 .89 81.89 790.04 594.68 32.00 78.50 104.79 2,368.30 1,028 38 1,166.20 835.00 24.00 27.30 63.59 578.29 224.45 25.00 5,000.00 277.68 35.00 495.09 167.43 910.55 7,927.33 163.78 1,384.72 32.00 Page 5 apChkLst Final Check List Page: 6 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor 152034 05/17/2012 000262 RANCHO CALIF WATER DISTRICT (Continued) Description Amount Paid Check Total Apr Lndscp meter:41951 Moraga Rd 804.05 Apr Lndscp meter:Calle Elenita 42.09 Apr D.C. meter:Landings Rd 15.85 Apr Lndscp meter:40135 Village Rd 202.05 May var water meters:TCSD svc lev C 9,342.40 10,406.44 152035 05/17/2012 002654 RANCHO FORD LINCOLN Veh repair & maint: Sta 84 234.74 234.74 MERCURY 152036 05/17/2012 000947 RANCHO REPROGRAPHICS Reproduction srvcs:pavement rehab 279.03 279.03 152037 05/17/2012 003591 RENES COMMERCIAL Weed abatement:city lots 6,750.00 6,750.00 MANAGEMENT 152038 05/17/2012 014693 RILEY, MARY ELIZABETH TCSD Instructor Earnings 112.00 112.00 152039 05/17/2012 000353 RIVERSIDE CO AUDITOR Apr '12 parking citation assessments 5,935.75 5,935.75 152040 05/17/2012 000418 RIVERSIDE CO CLERK & Ntc exempt fee:Citywide concrete repairs 64.00 64.00 RECORDER 152041 05/17/2012 000406 RIVERSIDE CO SHERIFFS 318112-4/4/12:Iawenforcement 1,556,630.64 DEPT Sexual assault exams '11: police Reality Rally patrol srvcs 4/14 152042 05/17/2012 000406 RIVERSIDE CO SHERIFFS Public rcrds act tmg:douglas/saldevar DEPT 6,300.00 1,249.38 1,564,180.02 500.00 500.00 152043 05/17/2012 001365 RIVERSIDE COUNTY OF renew permit:K.Hintergardt Park 208.00 renew permit:Sam Hicks Park 208.00 416.00 152044 05/17/2012 000278 SAN DIEGO UNION TRIBUNE Apr recruitment advertising:HR 2,160.74 2,160.74 152045 05/17/2012 009213 SHERRY BERRY MUSIC Jazz @the Merc 05/10/12 545.00 545.00 152046 05/17/2012 000645 SMART & FINAL INC MISC SUPPLIES:HIGH HOPES PRGM 176.61 Misc supplies:cinco de mayo festival 50.31 Misc supplies:cultural events 1,017.73 1244.65 152047 05/17/2012 000537 SO CALIF EDISON Apr 2-30-608-9384:28582 Harveston Apr 2-02-351-5281:CRC May 2-33-777-1950:40135 Village Rd Apr 2-28-171-2620:40820 Winchester Apr 2-26-887-0789:40233 Village Rd Apr 2-27-560-0625:32380 Deerhollow Apr 2-29-974-7568:26953 Ynez TC1 May 2-33-237-4818:30499 Rancho Cal Apr 2-31-693-9784:26036 Ynez TC1 Apr 2-31-419-2659:26706 Ynez TC1 152048 05/17/2012 002503 SOUTH COAST AIR QUALITY FY 11/12 emissions fees:crc FY 11/12 operating fee:crc 152049 05/17/2012 002503 SOUTH COAST AIR QUALITY FY 11/12 hot spots prgm fee:city hall FY 11/12 hot spots prgm fee:crc FY 11/12 hot spots prgm fee:stn 84 152050 05/17/2012 000519 SOUTH COUNTY PEST pest control srvcs: temeku hills park CONTROL INC 439.35 2,082.93 321 .76 692.51 1,630.85 2,371 .77 117.44 85.13 372.17 57.36 8,171.27 112.85 303.56 416.41 113.88 113.88 113.88 341.64 94.00 Pest control srvcs:fire station 84 80.00 Apr pest control sivcs:citywide fac's 838.00 1,012.00 152051 05/17/2012 013790 STANDARD PACIFIC Refund:overpmt of fees:B11-0748 9,205.00 9,205.00 152052 05/17/2012 006145 STENO SOLUTIONS Aprtranscription srvcs:Police TRANSCR IPT ION 300.30 300.30 Page 6 apChkLst Final Check List Page: 7 05117/2012 11:17:05AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check# Date Vendor (Continued) Description Amount Paid Check Total 152053 05/17/2012 012789 STUART, JENNIFER SARAH TCSD Instructor Earnings 152054 05/17/2012 009811 SUNNY HILLS TOWING LOWBED SRVC 152055 05/17/2012 000305 TARGET BANK BUS CARD SRVCS 152056 05/17/2012 008653 TAYLOR, JUDI 152057 05/17/2012 011736 TEMECULA TROPHY INC Veh towing srvcs:temecula police Vehicle towing srvcs: police Misc supplies: csd special events Misc. supplies:F/0 Date Night Entertainment: Western Days 5120 RECOGNITION AWARD:TEMECULA GORGE 2 name plates: Council Chambers 152058 05/17/2012 000876 TEMECULA VALLEY BALLOON Sponsorship:balloon & wine festival & WINE 152059 05/17/2012 008518 TEMECULA VALLEY Taste of Temecula Valley 4128 FOUNDATION 152060 05/17/2012 004274 TEMECULA VALLEY SECURITY Locksmith srvcs:Civic Cntr/Libr/Thtr CENTR 7,115.50 7,115.50 337.50 337.50 46.22 82.29 500.00 21 .55 43.10 26,775.00 675.00 128.51 500.00 64.65 26,775.00 2,034.40 2,034.40 78.12 78.12 152061 05/17/2012 003941 TEMECULA WINNELSON Misc plumbing supplies:csd maint 207.11 COMPANY plumbing supplies:crc 238.79 445.90 152062 05/17/2012 010276 TIME WARNER CABLE May high speed intemet:32364 Overland 44.95 44.95 152063 05/17/2012 000668 TIMMY D PRODUCTIONS INC Rental equip:ground break ceremony 5/4 325.00 325.00 152064 05/17/2012 002452 TOP LINE INDUSTRIAL Equip repair & maint:PW Maint 141.56 141.56 152065 05/17/2012 013078 TOROK, LORI A. Performance: theater May 11, 2012 1,000.00 1,000.00 152066 05/17/2012 013474 TOWN & COUNTRY TOWING Veh towing srvcs:temecula police 440.00 440.00 152067 05/17/2012 008977 VALLEY EVENTS INC Rental equip:community srvcs expo 5112 4,176.70 4,176.70 152068 05/17/2012 014784 VALLEY WIDE POWER EQUIP, Equipment repair: Sta 12 INC. 152069 05/17/2012 004789 VERIZON 63.42 63.42 May Internet svcs:Theater 134.99 May Internet svcs:30600 Pauba Rd 0.08 135.07 152070 05/17/2012 004848 VERIZON SELECT SERVICES Apr long distance phone svcs 8.63 INC Apr long distance phone svcs 4.14 12.77 152071 05/17/2012 001342 WAXIE SANITARY SUPPLY INC custodial supplies: var parks 1,963.47 1,963.47 152072 05/17/2012 014687 WESTBROOK FENCE, INC. remove & replace fence:duck pond 45,081 .90 45,081.90 152073 05/17/2012 000348 ZIGLER, GAIL Reimb:Theater dedication event 5112 225.14 225.14 Grand total for UNION BANK OF CALIFORNIA: 2,123,934 99 Page:7 apChkLst 05/17/2012 11:17:05 AM Final Check List CITY OF TEMECULA Page: 8 138 checks in this report. Grand Total All Checks. 2,123,934 .99 Page 2 apChkLst Final Check List Page: 1 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 1924 05/24/2012 010349 CALIF DEPT OF CHILD Support Payment 738.45 738.45 SUPPORT 1925 05/24/2012 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 131,191.35 131,191.35 RETIREMENT) 1926 05/24/2012 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 11,256.28 11,256.28 SOLUTION 1927 05/24/2012 000283 INSTATAX (IRS) Federal Income Taxes Payment 76,618.57 76,618.57 1928 05/24/2012 000444 INSTATAX (EDD) State Disability Ins Payment 21,754.32 21,754.32 1929 05/24/2012 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 3,154.18 3,154.18 SOLUTION 99911 05/21/2012 009840 ALCANTARA, ANN MICHELLE refund:TVFEE Health 9600.207 155.00 155.00 99912 05/21/2012 014852 BATTIATA REAL refund:sec dep:rm rental:Conf Ctr 100.00 100.00 99913 05/21/2012 014853 BLAS, MARLENEE refund:sec dep:rm rental:Harveston 150.00 150.00 99914 05/21/2012 014854 BORCHERT, DAVID refund:beg basketball 2400.106 30.00 30.00 99915 05/21/2012 014855 GARCIA, VANESSA refund:tiny tots basketball 2300.106 40.00 40.00 99916 05/21/2012 014856 GRAHAM, CHRISTINA refund:basketball skills 2500.106 30.00 30.00 99917 05/21/2012 014857 HARRIS, STACI refund:bigfoots cartoon...1240.103 40.00 40.00 99918 05/21/2012 014858 JASKULKE, DEBI refund:TVFEE Health 9600.206 155.00 155.00 99919 05/21/2012 014858 JASKULKE, DEBI refund:TVFEE Health 9600.206 155.00 155.00 99920 05/21/2012 014859 RAMIREZ, SUZANNE refund:basketball skills 2400.106 22.50 22.50 99921 05/21/2012 014860 SADAT, OMAR refund:TVFEE Geography 9600.203 310.00 310.00 Pagel apChkLst Final Check List Page: 2 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 99922 05/21/2012 014861 STANLEY, TANYA 99923 05/21/2012 014862 STEVENS, JOHN 99924 05/21/2012 014863 URZUA, MARIA 99925 05/21/2012 014864 WINGLOVITZ, GARY 152074 05/24/2012 011347 AFS INC 152075 05/24/2012 000434 ACCELA.COM 152076 05/24/2012 004802 ADLERHORST INTERNATIONAL INC 152077 05/24/2012 004767 ALERT ALL CORPORATION 152078 05/24/2012 014531 ALLEN EMBROIDERY SERVICE 152079 05/24/2012 006915 ALLIES PARTY EQUIPMENT 152080 05/24/2012 012943 ALPHA MECHANICAL SERVICE INC 152081 05/24/2012 004422 AMERICAN BATTERY CORPORATION 152082 05/24/2012 004240 AMERICAN FORENSIC NURSES (AFN) 152083 05/24/2012 002187 ANIMAL FRIENDS OF THE VALLEYS 152084 05/24/2012 013950 AQUA CHILL OF SAN DIEGO 152085 05/24/2012 014377 ATYIM, TAMMY, A. Description Amount Paid Check Total refund:tiny tots basketball 2300.106 refund:vegetarian cooking 1013.102 refund:basketball skills 2500.106 refund:basketball skills 2500.106 vehicle cleaning: pw maint software lic renewal: Accela Apr training: PD K -9s Rudy/Astin public educ materials: Fire Prev uniforms: code enf/park rangers uniforms: code enf/park rangers equip rental:cultural festival 5/5 HVAC MAINT: FLD OP CTR HVAC MAINT: TV MUSEUM HVAC MAINT: TV MUSEUM signal batteries: pw traffic DUI & drug screens: Police DUI & drug screens: Police Mar animal control svcs May drinking water svc:civic ctr May drinking water svcs:police TCSD Instructor Eamings TCSD Instructor Eamings 152086 05/24/2012 004205 BALLET FOLKLORICO TCSD Instructor Eamings 20.00 20.00 130.00 130.00 40.00 40.00 80.00 80.00 400.00 400.00 28,326.07 28,326.07 283.34 283.34 4,037.93 4,037.93 360.96 107.75 468.71 729.10 729.10 283.00 150.00 50.00 483.00 325.13 325.13 889.98 466.18 1,356.16 10,000.00 10,000.00 148.70 26.94 175.64 578.20 378.58 956.78 182.00 182.00 Page2 apChkLst Final Check List Page: 3 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152087 05/24/2012 014724 BC RENTALS, INC message board supplies: PW 980.13 980.13 152088 05/24/2012 004040 BIG FOOT GRAPHICS graphic svcs'12 summer brochure 1,500.00 graphic svcs'12 summer brochure 958.00 TCSD instructor earnings 346.50 2,804.50 152089 05/24/2012 010962 BILBY, DAVID reimb: CAPPO/CSMFO cf4/14&4/17 157.66 157.66 152090 05/24/2012 004262 BIO-TOX LABORATORIES DUI & drug screens: Police 2,553.70 2,553.70 152091 05/24/2012 012583 BLANCAY PRICE Apr landscape pincks: Planning 5,760.00 5,760.00 152092 05/24/2012 008286 BRASGA, CAZI reimb: try phone replacement 283.75 283.75 152093 05/24/2012 006908 C C & COMPANY INC entertainment: Expo 5/12 700.00 700.00 152094 05/24/2012 003138 CAL MAT PW PATCH TRUCK MATERIALS 1,296.09 PW PATCH TRUCK MATERIALS 1,107.22 PW PATCH TRUCK MATERIALS 950.07 PW PATCH TRUCK MATERIALS 885.45 PW PATCH TRUCK MATERIALS 746.71 4,985.54 152095 05/24/2012 000647 CALIF DEPT OF CONSUMER '12 engineer lic: 48213 DeLaTorre, M 125.00 125.00 AFFAIRS 152096 05/24/2012 010939 CALIF DEPT OF INDUSTRIAL 115265 elevator insp: TV Museum 152097 05/24/2012 004248 CALIF DEPT OF JUSTICE-ACCTING 152098 05/24/2012 014273 CALIFORNIA PROPERTY 152099 05/24/2012 009640 CERTIFION CORPORATION 152100 05/24/2012 014726 CHAPTER 13 STANDING TRUSTEE 152101 05/24/2012 000137 CHEVRON AND TEXACO 225.00 225.00 MAR FINGERPRINTING 3,176.00 SVCS:POLIC EM R FEB FINGERPRINTING SVCS: POLICE/Hf 2,622.00 JAN FINGERPRINTING SVCS:POLICE 64.00 DUI & drug screens: police 35.00 5,897.00 relocation svc:murr crk/ovedand 6,706.25 6,706.25 Apr database subscr: police 150.00 150.00 SUPPORT PAYMENT 182.77 182.77 City vehicles fuel: Police 1,881.08 1,881.08 Pages apChkLst Final Check List Page: 4 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152102 05/24/2012 004405 COMMUNITY HEALTH Community Health Charities Payment CHARITIES 152103 05/24/2012 002945 CONSOLIDATED ELECTRICAL DIST. 152104 05/24/2012 001264 COSTCO WHOLESALE 51.00 51.00 electrical supplies: library 464.67 misc electrical supplies: parks misc electrical supplies: CRC misc electrical supplies: CRC misc supplies:harveston classes Misc supplies: Fire misc supplies: children's museum 152105 05/24/2012 013379 COUSSOU, CELINE TCSD Instructor Eamings 152106 05/24/2012 008810 CROSSTOWN ELECTRICAL & DATA 152107 05/24/2012 007057 DERN BACH, ESTHER MARIE 152108 05/24/2012 003945 DIAMOND ENVIRONMENTAL SRVCS 152109 05/24/2012 014870 DONALDSON, JOHN R. 152110 05/24/2012 004192 DOWNS COMMERCIAL FUELING INC 334.03 206.07 102.36 463.37 347.75 104.61 1,107.13 915.73 224.00 224.00 equip maint: pw traffic 6,590.00 equip maint: pw traffic TCSD instructor earnings TCSD instructor earnings portable restrooms: western days refund overpmt:eng grading:LD12-010GR Fuel for City vehicles: TCSD Fuel for City vehicles: PW Maint Fuel for City vehicles: PW cipAd/npdes Fuel for City vehicles: Code/Pln Fuel for City vehicles: B&S Fuel for City vehicles: PW Traffic Fuel for City vehicles: pw Id/npdes Fuel for City vehicles: Police Fuel for City vehicles: Land Dv Fuel for City vehicles: TCSD 152111 05/24/2012 013430 ENERSPECT MEDICAL CPR class supplies: Paramedics SOLUTIONS 152112 05/24/2012 012170 E -Z UP DIRECT.COM, LLC canopies: tcsd special events 1,560.77 8,150.77 630.00 525.00 783.14 1,155.00 783.14 2,369.00 2,369.00 2,520.45 1,915.01 537.82 484.03 428.84 339.00 208.23 63.16 62.92 28.03 6,587.49 1,174.82 1,174.82 5,461.63 5,461.63 Page4 apChkLst Final Check List Page: 5 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152113 05/24/2012 003347 FIRST BANKCARD CENTER 013338 APPLE STORE MH (2) ipads: council/cm 1,565.50 000193 IC MA RJ '12 ICMA mb due:Johnson, R 1,400.00 004811 HEWLETT PACKARD MH scanners: info tech 808.10 004811 HEWLETT PACKARD MH scanners: info tech 430.99 010865 CONSTANT CONTACT INC MH email licensing: info tech 200.00 014583 PALUMBO'S RISTORANTE, LLC SJ meal: closed council mtg 4/24 199.01 013301 RED GINGER CHINA BISTRO SJ meal: closed council mtg 4/10 173.43 004910 GLOBAL EQUIPMENT MH matt/shelving: info tech 168.26 COMPANY INC 008956 PANERA BREAD 001048 ROSAS CANTINA RESTAURANT MH refreshments:city permit mtg 4/10 SJ meal: closed council mtg 5/8 128.91 122.16 008956 PANERA BREAD GB Iunch:FEMA flood mgmnt mtg 4/18 117.72 008956 PANERA BREAD RJ refreshments:city attorney/staff 105.49 MH bank fees: Apr' 12 63.04 006952 PAYPAL RJ regist (3) AEP -IEC pgrm mtg: 5/16 60.00 000515 TEMECULA VALLEY CHAMBER PR regist: state of the city 4/26 40.00 OF 000515 TEMECULA VALLEY CHAMBER SJ regist: state of the city addresss 40.00 OF 013851 STORM SOURCE, LLC MH appointments plus: info tech 20.00 013851 STORM SOURCE, LLC MH appointments plus: info tech 20.00 007282 AMAZON.COM, INC MH misc computer supplies: info tech 14.99 007282 AMAZON.COM, INC MH misc computer supplies: info tech 9.91 007282 AMAZON.COM, INC MH misc computer supplies: info tech 940 007282 AMAZON.COM, INC MH misc computer supplies: info tech 7.98 152114 05/24/2012 003281 FOREMOST PROMOTIONS promo items:police safety pgrm 594.55 152115 05/24/2012 011145 FOSTER, JILL C. TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 152116 05/24/2012 004074 FRANCHISE MGMT SERVICES MISC SUPPLIES: HIGH HOPES PGRM INC 2,002.00 1,901.90 1,601.60 867.53 5,704.89 594.55 6,373.03 256.35 256.35 Pages apChkLst Final Check List Page: 6 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152117 05/24/2012 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 50.00 50.00 152118 05/24/2012 009097 FULL COMPASS SYSTEMS MISC SUPPLIES: THEATER 338.69 338.69 152119 05/24/2012 007866 G C S SUPPLIES INC toner/ink cartridges: info tech 4,022.00 toner/ink cartridges: info tech 361.09 4,383.09 152120 05/24/2012 010326 G E MOBILE WATER, INC May power washer exchange: Stn 73 127.15 May power washer maint: Stn 73 59.00 May power washer rental: Stn 73 25.86 212.01 152121 05/24/2012 001937 GALLS INC uniforms: pd traffic unit 293.17 293.17 152122 05/24/2012 013552 GANDS PRODUCTIONS LLC sttlmnt: Country at the Merc 5/19 825.00 825.00 152123 05/24/2012 000177 GLENN IES OFFICE PRODUCTS Office Supplies: Fire 1,567.70 INC 152124 05/24/2012 014402 GROEPPER, BROOKE Office Supplies: City Clerk 782.41 Office Supplies: CM 207.15 Office supplies: MPSC 104.00 Office Supplies: B&S 82.40 Office supplies: PW 49.10 Office Supplies: Info Tech 31.92 OFFICE SUPPLIES: PLANNING 25.80 Office Supplies: TV Museum 2444 TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 152125 05/24/2012 005311 H2O CERTIFIED POOL WATER emerg cleanup svcs: crc pool SPCL. 152126 05/24/2012 004479 HAMPTON INN & SUITES htl accommodations:Bluegrass Festival 152127 05/24/2012 000186 HANKS HARDWARE INC Hardware supplies: Theater Hardware supplies: civic ctr Hardware supplies: TCC Hardware supplies: Library Hardware supplies: Ch Museum Hardware supplies: Civic Ctr 152128 05/24/2012 004188 HARRIS & ASSOCIATES Apr const traffic control: paving 2,874.92 1,747.20 1,747.20 1,164.80 1,164.80 5,824.00 1,020.00 1,020.00 1,710.10 1,710.10 564.40 194.46 93.71 37.63 24.78 13.23 928.21 1,912.50 1,912.50 Pages apChkLst Final Check List Page: 7 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152129 05/24/2012 002109 HD SUPPLY CONSTR. SUPPLY MISC SUPPLIES: PW MAINT 80.82 80.82 LTD 152130 05/24/2012 010744 H EADSETS.COM INC headset: front receptionist 331.76 331.76 152131 05/24/2012 003106 HERITAGE SECURITY APR SECURITY SVCS: HARVESTON 1,344.00 1,344.00 SERVICES 152132 05/24/2012 000194 IC MA RETIREMENT -PLAN ICMA Retirement Trust 457 Payment 6,494.51 6,494.51 303355 152133 05/24/2012 012342 INLAND CUTTER SERVICE INC auto folder: support svcs 3,127.78 ydy equip maint: folder machine 550.00 3,677.78 152134 05/24/2012 013695 INLAND EMPIRE SHRED IT 5/7 doc shred svcs: Civic Ctr 50.00 5/7 doc shred svcs: Library 15.00 5/7 doc shred svcs: police mall) ofc 15.00 5/7 doc shred svcs: police substation 15.00 95.00 152135 05/24/2012 011228 INLAND PLANNING AND MAR CNSLT: JEFFERSON CORRIDOR 3,700.00 3,700.00 DESIGN INC 152136 05/24/2012 014755 JAYLOR RESTORATION, INC. pool deck maint svcs: crc pool 18,400.00 18,400.00 152137 05/24/2012 014869 JEAN -LOUIS, WON -LEE refund:sec dep:rm rental:CRC 394.00 394.00 152138 05/24/2012 014871 JEFFERSON STREET refund:eng grad dep:LD11-091GR 2,094.00 2,094.00 152139 05/24/2012 010412 JOHNSON POWER SYSTEMS asphalt equip rental:street maint 221.09 221.09 152140 05/24/2012 013924 JOHNSON PUMP SERVICE newfountain pump: town square 1,755.21 1,755.21 152141 05/24/2012 014675 KESLER, SAMUEL TCSD Instructor Eamings 403.20 403.20 152142 05/24/2012 001091 KEYSER MARSTON Apr cnslt: Affordable Housing 17,080.32 17,080.32 ASSOCIATES INC 152143 05/24/2012 007188 LAERDAL MEDICAL CORP. CPR program supplies: Paramedics 152144 05/24/2012 003726 LIFE ASSIST INC MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS MEDICAL SUPPLIES: PARAMEDICS 2,900.57 2,900.57 210.00 185.33 42.00 437.33 Page:7 apChkLst Final Check List Page: 8 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152145 05/24/2012 004813 M & J PAUL ENTERPRISES INC Inflatable party jumps:Expo 5/12 1,000.00 1,000.00 152146 05/24/2012 003782 MAIN STREET SIGNS MISC SIGNS:PW MAINT 3,580.68 MISC SIGNS:PW MAINT 2,403.90 5,984.58 152147 05/24/2012 004141 MAINTEX INC Misc cleaning supplies:citywide 357.22 357.22 152148 05/24/2012 010728 MCKNIGHT, ELINOR PINKSTON Performance:history museum 2/16 200.00 200.00 152149 05/24/2012 014756 MEDIMEDIA USA, INC. Lifeguard training manuals:aquatics 1,935.53 1,935.53 152150 05/24/2012 006571 MELODY'S AD WORKS INC. Reimbursement:marketing expenses 176.77 176.77 152151 05/24/2012 014867 MICHALAS, MARK refund:Face/Off book 64.94 64.94 152152 05/24/2012 001892 MOBILE MODULAR 5/12-6/10 modular bldg lease: OATC 614.18 credit:modular bldg rental:Stn 92 -220.26 393.92 152153 05/24/2012 010908 MR APPLIANCE OF ice maker repair: pbsp snack bar WINCHESTER 152154 05/24/2012 004490 MUSCO SPORTS LIGHTING INC lighting control srvcs fees: var parks 152155 05/24/2012 002925 NAPA AUTO PARTS Misc parts & supplies:pw maint 152156 05/24/2012 014872 NATIONAL MODEL refund:sec dep:rm rental:MPSC refund:rm rental credit:MPSC 152157 05/24/2012 003707 NAT'L ASSN OF PURCHASING FY12/13 mbrshp dues:M.Vollmuth 36245 MGMT 152158 05/24/2012 014489 N EHODA, MARIANNA Performance:theater 5/12 152159 05/24/2012 008820 NEIGHBORS NEWSPAPER May advertising: Western Days 152160 05/24/2012 014391 NICHOLS, KELLIE D. TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings 586.55 586.55 3,200.00 3,200.00 29.53 29.53 150.00 72.00 222.00 180.00 180.00 75.00 75.00 250.00 250.00 525.00 525.00 175.00 1,225.00 Pages apChkLst Final Check List Page: 9 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 152161 05/24/2012 003964 OFFICE DEPOT BUSINESS SVS DIV Description Amount Paid Check Total OFFICE SUPPLIES: THEATER 94.99 MISC OFFICE SUPPLIES:FINANCE MISC OFFICE SUPPLIES:PD MALL OFFIC PRINTING SRVCS:FINANCE Printing srvcs: b&s dept 81.46 63.36 63.10 36.29 339.20 152162 05/24/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:TCSD 617.52 City Vehicle Maint Svcs:TCSD 190.66 City Vehicle Maint Svcs:TCSD 45.35 853.53 152163 05/24/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Police 177.74 177.74 152164 05/24/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Code Enforce 26.93 26.93 152165 05/24/2012 014823 PEARSON, DOUGLAS refund40% permit fees pd:B12-0503 96.80 96.80 152166 05/24/2012 013115 PETERSON NUGENT, KRISTIN TCSD Instructor Eamings 455.00 TCSD Instructor Eamings 336.70 791.70 152167 05/24/2012 001999 PITNEY BOWES Postage Meter Rental: Fire 92.93 92.93 152168 05/24/2012 010338 POOL & ELECTRICAL PRODUCTS INC 152169 05/24/2012 000262 RANCHO CALIF WATER DISTRICT 152170 05/24/2012 002654 RANCHO FORD LINCOLN MERCURY 152171 05/24/2012 000907 RANCHO TEMECULA CAR WASH 152172 05/24/2012 002110 RENTAL SERVICE CORPORATION 152173 05/24/2012 002412 RICHARDS WATSON & GERSHON Pool supplies & chemicals:citywide 15.31 Pool supplies & chemicals:citywide 13.14 May var water meters:TCSD svc lev C 10,603.11 28.45 May var water meters:TCSD & PW 1,296.45 May water meter:30875 Rancho vista 425.48 Apr misc water meter:30650 Pauba Rd 222.50 Apr D.C. meter:30650 Pauba Rd 15.31 12,562.85 Veh maint:fre prevention 389.10 389.10 Apr City vehicle detailing 21.00 21.00 EQUIP RENTAL & MAINT:PW MAINT 141.00 EQUIP RENTAL & MAINT:PW MAINT 23.06 164.06 Mar 2012 legal services 65,033.25 65,033.25 152174 05/24/2012 000268 RIVERSIDE CO HABITAT Apr '12 K -Rat payment 4,345.00 4,345.00 Page9 apChkLst Final Check List Page: 10 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152175 05/24/2012 001592 RIVERSIDE CO INFO Apr police radio rental:police/park 1,236.04 1,236.04 TECHNOLOGY 152176 05/24/2012 000406 RIVERSIDE CO SHERIFFS Taste of Temecula patrol srvcs 4/28 3,345.28 3,345.28 DEPT 152177 05/24/2012 001365 RIVERSIDE COUNTY OF renew permit:Temecula pool 342.00 342.00 152178 05/24/2012 004822 RIVERSIDE TRANSIT AGENCY APR TROLLEY SERVICES PAYMENT 1,636.10 1,636.10 152179 05/24/2012 011511 SCUBA CENTER TEMECULA TCSD Instructor Eamings 504.00 TCSD Instructor Eamings 28.00 532.00 152180 05/24/2012 008529 SHERIFFS CIVIL DIV - CENTRAL 152181 05/24/2012 009213 SHERRY BERRY MUSIC 152182 05/24/2012 000645 SMART & FINAL INC 152183 05/24/2012 000537 SO CALIF EDISON 152184 05/24/2012 001212 SO CALIF GAS COMPANY 152185 05/24/2012 014783 SOFTRESOURC ES, LLC SUPPORT PAYMENT 100.00 100.00 Jazz © the Merc 5/17 571.00 571.00 Misc supplies:public works 149.24 149.24 Apr 2-00-397-5059:Comm Svc UTL Apr 2-30-296-9522:31035 Rancho vista Apr 2-28-331-4847:32805 Pauba LS3 Apr 2-33-357-5785:44747 Redhawk pkwy Apr 2-30-099-3847:29721 Ryecrest 7,050.26 245.91 106.33 26.29 21.78 Apr 055-475-6169-5:PHBSP 146.86 May 015-575-0195-2:32211 Wolfvly Apr consultant srvcs:new permit sys 152186 05/24/2012 002503 SOUTH COAST AIR QUALITY FY11/12 AQMD fee:library FY11/12 AQMD fee:foc FY11/12 AQMD fee:civic center 152187 05/24/2012 000519 SOUTH COUNTY PEST CONTROL INC 152188 05/24/2012 009662 STERNBERG LANTERNS, INC 152189 05/24/2012 013387 SWEEPING UNLIMITED INC Pest control: Sta 73 replacement bollards: town square May sweeping:Parking Structure 7,450.57 121.57 268.43 24,845.40 24,84540 113.88 113.88 113.88 341.64 90.00 90.00 2,445.00 2,445.00 500.00 500.00 Pagel 0 apChkLst Final Check List Page: 11 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 152190 05/24/2012 000305 TARGET BANK BUS CARD SRVCS 152191 05/24/2012 010493 TEMECULA TOWNE CENTER ASSOC LP 152192 05/24/2012 011736 TEMECULA TROPHY INC 152193 05/24/2012 010046 TEMECULA VALLEY CONVENTION & 152194 05/24/2012 005722 TEMECULA VALLEY GARDEN CLUB 152195 05/24/2012 000311 TEMECULA VALLEY HIGH SCHOOL 152196 05/24/2012 010276 TIME WARNER CABLE 152197 05/24/2012 014413 U.S. DEPARTMENT OF EDUCATION 152198 05/24/2012 000325 UNITED WAY 152199 05/24/2012 012549 UPODIUM 152200 05/24/2012 004261 VERIZON 152201 05/24/2012 004789 VERIZON Description Amount Paid Check Total Misc supplies: Skate Park 199.62 Camera purch: Code Enforcement MISC SUPPLIES:CHILDRENS MUSEUM MISC SUPPLIES:MPSC 199.59 103.77 100.32 603.30 Jun lease payment:pd mall office 1,458.33 1,458.33 RECOGNITION AWARDS: CSD DEPT 84.58 84.58 Mar '12 Bus. Impry District Asmnts 105,632.97 105,632.97 refund:sec dep:rm rental:Conf Ctr 150.00 150.00 TVHS Band Spring Concert 5/14 387.33 387.33 Jun high speed intemet:Civic Ctr 4,267.12 May high speed internet:32211 Wolfvly 102.17 4,369.29 Support Payment 140.06 140.06 United Way Charities Payment 51.00 51.00 Veh maint supplies:Fire Sta 73 432.89 Veh maint supplies:Fire Sta 73 100.09 532.98 May xxx-0073 general usage 89.85 89.85 May Internet svcs:Civic Center May Internet svcs:Library May Internet svcs:Tem PD DSL 269.99 174.99 49.99 494.97 152202 05/24/2012 009101 VISION ONE INC APR SHOWARE TICKETING SRVCS: 1,151.60 1,151.60 THEATER 152203 05/24/2012 014849 W C HEATING & AIR refund 80% of permit fees pd:B12-0764 126.72 126.72 152204 05/24/2012 000621 WESTERN RIVERSIDE COUNCIL OF 152205 05/24/2012 008402 WESTERN RIVERSIDE COUNTY Apr '12 TU MF Payment 160,203.30 160,203.30 Apr '12 MSHCP payment 78,306.00 78,306.00 Pagel 1 apChkLst Final Check List Page: 12 05/24/2012 4:11:44PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 152206 05/24/2012 014868 WHITAKER, NATALIYA refund:Wolverine&X-Men bk 152207 05/24/2012 000341 WILLDAN ASSOCIATES INC APR PLAN CHECKSRVCS:TRAFFIC DIV 152208 05/24/2012 010060 WYTRYKUS, LESLIE Reimb:Cal Green Pins tests 24.98 24.98 1,457.95 1,457.95 390.00 390.00 Grand total for UNION BANK OF CALIFORNIA: 948,288.19 Page:12 apChkLst Final Check List Page: 13 05/24/2012 4:11:44PM CITY OF TEMECULA 156 checks in this report. Grand Total All Checks. 948,288.19 Page:13 Item No. 4 TO: FROM: DATE: SUBJECT: Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT City Manager/City Council Genie Wilson, Director of Finance June 12, 2012 City Treasurer's Report as of April 30, 2012 PREPARED BY: RECOMMENDATION: BACKGROUND: Rudy Graciano, Revenue Manager Approve and file the City Treasurer's Report as of April 30, 2012. Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of April 30, 2012. FISCAL IMPACT: None. ATTACHMENTS: City Treasurer's Report as of April 30, 2012 Investments Par Value City of Temecula, California Portfolio Management Portfolio Summary April 30, 2012 Market Value Book % of Value Portfolio Term City of Temecula 43200 Business Park Drive P.O. Box 9033 Temecula, CA, 92590 (951)694-6430 Days to YTM YTM Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts Retention Escrow Account Letter of Credit Local Agency Investment Funds Federal Agency Callable Securities Federal Agency Bullet Securities Investments 58,120,351.39 6,037,251.05 1.00 33,558,853.70 15,000,000.00 20,000,000.00 132,716,457.14 58,120,351.39 6,037,251.05 1.00 33,593,245.07 15,169,540.00 20,178,240.00 58,120,351.39 6,037,251.05 1.00 33,558,853.70 15,000,000.00 19,988,750.00 43.80 4.55 0.00 25.29 11.30 15.06 133,098,628.51 132,705,207.14 100.00'% 1 1 1 1 1,516 1,234 1 1 1 1 1,014 805 0.213 0.000 0.000 0.362 1.784 1.198 0.216 0.000 0.000 0.367 1.808 1.215 358 237 0.567 0.575 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments 1,244,494.35 133,960,951.49 1,244,494.35 1,244,494.35 134, 343,122.86 133,949,701.49 0.000 0.000 358 237 0.567 0.575 Total Earnings April 30 Month Ending Fiscal Year To Date Current Year Average Daily Balance Effective Rate of Return 64,432.36 135,716,419.67 0.58% Reporting period 0410112012-0413012012 Run Date: 05/23/2012 - 08:43 807,840.96 140,927,965.54 0.69% Portfolio TEME CP PM (PRF_PM1) SymRept6.42 Report Ver. 5.00 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 1 2221 6003-2 CITY COP RE2 ASSURED GUARANTY 0.00 0.00 0.00 1.000 0.986 1.000 1 104348008-1 01-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348006-4 01-2 RESA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348016-3 01-2 RESB2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348000-4 01-2 SPTAX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669911-2 03-1 ACQA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669921-3 03-1 ACQB3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 94669906-3 03-1 RES A3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669916-2 03-1 RES B2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669900-4 03-1 SPTAX1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593011-2 03-2 ACQ 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593009-2 03-2 EMWD 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593007-2 03-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593016-4 03-2 LOC 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593010-2 03-2 PWADM2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593006-2 03-2 RES 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593000-3 03-2 SPTX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727011-2 03-3 ACQ2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727002-2 03-3 BOND 2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 744727007-2 03-3 CITY2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727009 03-3 BAWD 1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727006-3 03-3 RES3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727000-4 03-3 SP TX 4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686001-2 03-4 ADMIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686005-1 03-4 PREP1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686000-1 03-4 RED1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686006-2 03-4 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776002-2 03-6 BOND2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 786776007-2 03-6 IMP2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776006-2 03-6 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776000-3 03-6 SP TX3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453510-2 88-12 BOND2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453518-4 88-12 GI4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 1 2221 6003-4 CITY COP RE4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216008-3 CITY COPCIP2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 1 2221 6000-2 CITY COPLPF2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 Run Date: 05/23/2012 - 08:43 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 Report Ver. 5.00 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 3 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 107886008-2 RDA 06 CIPA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886001 RDA 06 PRIN First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 107886000-2 RDA 06A INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886018-3 RDA 06B CIP3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 1 0788601 0-2 RDA 06B INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886016-2 RDA 06B RES2 First American Treasury 202,118.55 202,118.55 202,118.55 0.020 0.020 0.020 1 107886030-2 RDA 07 CAPI2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 107886027-2 RDA 07 ESC2 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 107886020-2 RDA 07 INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886028-2 RDA 07 PROJ2 First American Treasury 209,283.28 209,283.28 209,283.28 0.020 0.020 0.020 1 107886026-2 RDA 07 RES2 First American Treasury 1,111,051.93 1,111,051.93 1,111,051.93 0.020 0.020 0.020 1 SYSRDA 10 DS 1 RDA 10 DS 1 First American Treasury 1,269,722.48 1,269,722.48 1,269,722.48 0.020 0.020 0.020 1 SYSRDA 10A CIP2 RDA 10A CIP2 First American Treasury 07/01/2011 19,945.63 19,945.63 19,945.63 0.020 0.020 0.020 1 136343001-2 RDA 10A-INT1 First American Treasury 07/28/2011 0.00 0.00 0.00 0.000 0.000 1 1 3634 301 8-2 RDA 10B CIP2 First American Treasury 07/01/2011 1,551,845.94 1,551,845.94 1,551,845.94 0.020 0.020 0.020 1 136343000-1 RDA 10B-INT1 First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 94432360-2 TCSD COP INT First American Treasury 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 104348006-5 01-2 RESA11 Federated Tax Free Obligations 440,410.65 440,410.65 440,410.65 0.020 0.020 0.020 1 104348016-5 01-2 RESB11 Federated Tax Free Obligations 202,739.41 202,739.41 202,739.41 0.020 0.020 0.020 1 104348000-5 01-2 SPTAX11 Federated Tax Free Obligations 256,846.06 256,846.06 256,846.06 0.020 0.020 0.020 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 15,125.22 15,125.22 15,125.22 0.020 0.020 0.020 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 388.86 388.86 388.86 0.020 0.020 0.020 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 864,055.73 864,055.73 864,055.73 0.020 0.020 0.020 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 222,851.39 222,851.39 222,851.39 0.020 0.020 0.020 1 94669000-5 03-01SPTAX11 Federated Tax Free Obligations 221,385.24 221,385.24 221,385.24 0.020 0.020 0.020 1 786776006-5 03-06 RES11 Federated Tax Free Obligations 337,892.76 337,892.76 337,892.76 0.020 0.020 0.020 1 786776000-5 03-06SPTAX11 Federated Tax Free Obligations 214,423.40 214,423.40 214,423.40 0.020 0.020 0.020 1 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 1,753.01 1,753.01 1,753.01 0.020 0.020 0.020 1 793593009-5 03-2 EMW D11 Federated Tax Free Obligations 5,190.71 5,190.71 5,190.71 0.020 0.020 0.020 1 793593016-5 03-2 LOC11 Federated Tax Free Obligations 141,930.15 141,930.15 141,930.15 0.020 0.020 0.020 1 793593010-5 03-2 PWADM11 Federated Tax Free Obligations 397.92 397.92 397.92 0.020 0.020 0.020 1 793593006-5 03-2 RES11 Federated Tax Free Obligations 368.09 368.09 368.09 0.020 0.020 0.020 1 793593000-5 03-2 SPTX Federated Tax Free Obligations 724,823.74 724,823.74 724,823.74 0.020 0.020 0.020 1 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 1,143.83 1,143.83 1,143.83 0.020 0.020 0.020 1 744727006-5 03-3 RES11 Federated Tax Free Obligations 2,171,234.10 2,171,234.10 2,171,234.10 0.020 0.020 0.020 1 744727011-5 03-3ACQ11 Federated Tax Free Obligations 1,397.01 1,397.01 1,397.01 0.020 0.020 0.020 1 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 5,516.67 5,516.67 5,516.67 0.020 0.020 0.020 1 94686005-5 03-4 PREP11 Federated Tax Free Obligations 0.02 0.02 0.02 0.001 0.001 0.001 1 94686000-5 03-4 RED11 Federated Tax Free Obligations 47,208.14 47,208.14 47,208.14 0.020 0.020 0.020 1 Run Date: M/23/2012 - 08:43 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 4 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 94686006-5 03-4 RES11 Federated Tax Free Obligations 73,003.84 73,003.84 73,003.84 0.020 0.020 0.020 1 744727000-5 03-SSPTAX11 Federated Tax Free Obligations 589,193.13 589,193.13 589,193.13 0.020 0.020 0.020 1 146161000-5 146161000-5 Federated Tax Free Obligations 0712712011 0.65 0.65 0.65 0.001 0.001 0.001 1 146161006-5 RDA 11 DS11 Federated Tax Free Obligations 1,308,543.04 1,308,543.04 1,308,543.04 0.020 0.020 0.020 1 146161008-5 RDA 11ACIP11 Federated Tax Free Obligations 13,124,286.43 13,124,286.43 13,124,286.43 0.020 0.020 0.020 1 146161009-5 RDA 11ACOI11 Federated Tax Free Obligations 0.00 0.00 0.00 0.020 0.020 0.020 1 94432363 02001 Financial Security Assurance 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 27,288,638.45 27,288,638.45 27,288,638.45 0.367 0.362 0.367 1 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 1,572,526.02 1,572,526.02 1,572,526.02 0.367 0.362 0.367 1 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 290,438.02 290,438.02 290,438.02 0.367 0.362 0.367 1 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 3,632,327.32 3,632,327.32 3,632,327.32 0.367 0.362 0.367 1 122216008 CITY COP CIP CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 122216003-1 CITY COP RE1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886008-1 RDA 06 CIP-1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886018-2 RDA 06 CIP-2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886030-1 RDA 07 CAP -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886027-1 RDA 07 ESC -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun 342.57 342.57 342.57 0.367 0.362 0.367 1 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 SYS95453516-1 95453516-1 USBANK 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 Subtotal and Average 58,280,038.08 58,120,351.39 58,120,351.39 58,120,351.39 0.213 0.216 1 Retention Escrow Account 194012308-16 RJ NOBLE Bank of Sacramento 12/01/2011 177,583.71 177,583.71 177,583.71 0.000 0.000 1 SYSPI aza Prtnr PI aza Prtnr Wells Fargo Bank 01/01/2012 4,000,000.00 4,000,000.00 4,000,000.00 0.000 0.000 1 PORTOLA TRRC Portola Trrc Wells Fargo Bank 01/01/2012 1,859,667.34 1,859,667.34 1,859,667.34 0.000 0.000 1 Subtotal and Average 6,204,572.02 6,037,251.05 6,031,251.05 6,037,251.05 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2011 Subtotal and Average 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds 94669911-1 94 669 921-1 Run Date: 05/23/2012 - 08:43 03-1 ACQ A2 03-1 ACQ B2 CA Local Agency Investment Fun CA Local Agency Investment Fun 315,746.98 315,746.98 315,746.98 0.367 0.362 0.367 1 3,910,890.03 3,910,890.03 3,910,890.03 0.367 0.362 0.367 1 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 5 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Local Agency Investment Funds 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 933,823.23 933,823.23 933,823.23 0.367 0.362 0.367 1 744727007-1 03-3 CITY 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 786776007-1 03-6 IMP 1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 SYSCITY CITY CA Local Agency Investment Fun 19,592,456.54 19,616,185.22 19,592,456.54 0.367 0.362 0.367 1 SYSRDA RDA CA Local Agency Investment Fun 1,737.22 1,739.32 1,737.22 0.367 0.362 0.367 1 SYSRDA 10 DS 2 RDA 10 DS 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 SYSRDA 10A CIP1 RDA 10A CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.367 0.362 0.367 1 SYSRDA 10 CIP 1 RDA 10B CIP1 CA Local Agency Investment Fun 1,891.90 1,891.90 1,891.90 0.367 0.362 0.367 1 SYSTCSD TCSD CA Local Agency Investment Fun 8,802,307.80 8,812,968.39 8,802,307.80 0.367 0.362 0.367 1 Subtotal and Average 35,180,804.63 33,558,853.70 33,593,245.07 33,558,853.70 0.362 0.367 1 Federal Agency Callable Securities 31331KPN4 01169 Federal Farm Credit Bank 06/27/2011 1,000,000.00 1,000,930.00 1,000,000.00 1.050 1.036 1.050 787 06/27/2014 3134G1Y65 01162 Federal Home Loan Mtg Corp 01/25/2011 1,000,000.00 1,003,050.00 1,000,000.00 1.500 1.479 1.500 815 07/25/2014 3134G2NK4 01170 Federal Home Loan Mtg Corp 07/11/2011 1,000,000.00 1,001,420.00 1,000,000.00 1.125 1.110 1.125 801 07/11/2014 3134G2RX2 01173 Federal Home Loan Mtg Corp 07/25/2011 1,000,000.00 1,001,680.00 1,000,000.00 1.200 1.184 1.200 815 07/25/2014 3134G3BV1 01179 Federal Home Loan Mtg Corp 12/09/2011 1,000,000.00 1,011,760.00 1,000,000.00 1.400 1.381 1.400 1,683 12/09/2016 3134G3CL2 01181 Federal Home Loan Mtg Corp 12/16/2011 1,000,000.00 1,005,800.00 1,000,000.00 1.000 0.986 1.000 1,141 06/16/2015 3134G3PH7 01186 Federal Home Loan Mtg Corp 02/24/2012 1,000,000.00 1,006,280.00 1,000,000.00 1.000 0.986 1.000 1,576 08/24/2016 3136F9CB7 01088 Federal National Mtg Assn 03/11/2008 2,000,000.00 2,064,640.00 2,000,000.00 4.000 3.945 4.000 314 03/11/2013 3136F9DP5 01090 Federal National Mtg Assn 03/27/2008 1,000,000.00 1,033,990.00 1,000,000.00 4.000 3.945 4.000 330 03/27/2013 3136FPZD2 01157 Federal National Mtg Assn 12/03/2010 1,000,000.00 1,004,540.00 1,000,000.00 1.125 1.110 1.125 946 12/03/2014 3136FRZQ9 01171 Federal National Mtg Assn 07/20/2011 1,000,000.00 1,002,000.00 1,000,000.00 1.250 1.233 1.250 902 10/20/2014 3136FRB44 01172 Federal National Mtg Assn 07/22/2011 1,000,000.00 1,019,830.00 1,000,000.00 2.125 2.096 2.125 1,543 07/22/2016 3136FTBQ1 01176 Federal National Mtg Assn 10/24/2011 1,000,000.00 1,011,450.00 1,000,000.00 1.350 1.332 1.350 1,637 10/24/2016 3136FT4R7 01188 Federal National Mtg Assn 03/27/2012 1,000,000.00 1,002,170.00 1,000,000.00 1.000 0.986 1.000 1,610 09/27/2016 Subtotal and Average 15,000,000.00 15,000,000.00 15,169,540.00 15,000,000.00 1.784 1.808 1,014 Federal Agency Bullet Securities 31331GE47 01135 Federal Farm Credit Bank 07/29/2009 1,000,000.00 1,024,140.00 997,500.00 2.250 2.284 2.316 454 07/29/2013 31331GG37 01137 Federal Farm Credit Bank 08/04/2009 1,000,000.00 1,014,080.00 1,000,000.00 2.150 2.121 2.150 279 02/04/2013 31331GZ44 01144 Federal Farm Credit Bank 10/15/2009 1,000,000.00 1,006,150.00 1,000,000.00 1.550 1.529 1.550 167 10/15/2012 31331 KCA6 01164 Federal Farm Credit Bank 02/10/2011 1,000,000.00 1,018,250.00 1,000,000.00 1.375 1.356 1.375 650 02/10/2014 31331 KT K6 01174 Federal Farm Credit Bank 08/01/2011 1,000,000.00 1,009,820.00 1,000,000.00 0.875 0.863 0.875 822 08/01/2014 31331KE55 01175 Federal Farm Credit Bank 10/06/2011 1,000,000.00 1,016,930.00 1,000,000.00 1.300 1.282 1.300 1,619 10/06/2016 31331 KK58 01177 Federal Farm Credit Bank 10/26/2011 1,000,000.00 1,011,750.00 1,000,000.00 1.050 1.036 1.050 1,273 10/26/2015 31331 KV98 01178 Federal Farm Credit Bank 11/23/2011 1,000,000.00 1,008,850.00 1,000,000.00 0.970 0.957 0.970 1,301 11/23/2015 31331 KY79 01180 Federal Farm Credit Bank 11/29/2011 1,000,000.00 1,000,370.00 1,000,000.00 0.500 0.493 0.500 577 11/29/2013 Run Date: 05123!2012 - 08:43 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2012 Page 6 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Federal Agency Bullet Securities 31331K2P4 01182 Federal Farm Credit Bank 12/09/2011 1,000,000.00 1,009,840.00 1,000,000.00 1.000 0.986 1.000 1,317 12/09/2015 31331 K6P0 01183 Federal Farm Credit Bank 01/19/2012 1,000,000.00 1,004,150.00 1,000,000.00 0.850 0.838 0.850 1,358 01/19/2016 3133XTXC5 01130 Federal Home Loan Bank 06/11/2009 1,000,000.00 1,002,330.00 1,000,000.00 2.250 2.219 2.250 41 06/11/2012 3133XVEM9 01150 Federal Home Loan Bank 11/04/2009 1,000,000.00 1,007,780.00 1,000,000.00 1.625 1.603 1.625 204 11/21/2012 313372UH5 01166 Federal Home Loan Bank 03/15/2011 1,000,000.00 1,011,380.00 1,000,000.00 1.125 1.110 1.125 500 09/13/2013 313374CZ1 01168 Federal Home Loan Bank 06/22/2011 1,000,000.00 1,013,570.00 1,000,000.00 1.000 0.986 1.000 874 09/22/2014 313376V77 01184 Federal Home Loan Bank 01/23/2012 1,000,000.00 1,001,010.00 1,000,000.00 0.520 0.513 0.520 997 01/23/2015 313376YQ2 01185 Federal Home Loan Bank 02/13/2012 1,000,000.00 997,500.00 1,000,000.00 0.400 0.395 0.400 1,018 02/13/2015 313378AC5 01187 Federal Home Loan Bank 02/22/2012 1,000,000.00 998,970.00 1,000,000.00 0.500 0.493 0.500 1,116 05/22/2015 313378QH7 01189 Federal Home Loan Bank 03/28/2012 1,000,000.00 1,016,950.00 1,000,000.00 0.900 0.888 0.900 1,427 03/28/2016 31398AYM8 01139 Federal National Mtg Assn 08/10/2009 1,000,000.00 1,004,420.00 991,250.00 1.750 2.024 2.052 101 08/10/2012 Subtotal and Average 19,988,750.00 20,000,000.00 20,178,240.00 19,988,750.00 1.198 1.215 805 Total and Average 135,716,419.67 Run Date: 05/23/2012 - 08:43 132, 716,457.14 133,098,628.51 132,705,207.14 0.567 0.575 237 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash April 30, 2012 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 7 Retention Escrow Account SYSAAA#1202 AAA#1202 COMMUNITY BANK 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 4110170281 EDGEDEV TORRY PINES BANK 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 23303800 PCL CONST Wells Fargo Bank 07/01/2011 0.00 0.00 0.00 0.000 0.000 1 Passbook/Checking Accounts SYSPetty Cash Petty Cash City of Temecula 07/01/2011 2,910.00 2,910.00 2,910.00 0.000 0.000 1 SYSFIex Ck Acct Flex Ck Acct Union Bank of California 07/01/2011 22,934.20 22,934.20 22,934.20 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 1,209,797.15 1,209,797.15 1,209,797.15 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2011 8,853.00 8,853.00 8,853.00 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 135,716,419.67 Run Date: 05123!2012 - 08:43 133, 960,951.49 134,343,122.86 133,949,701.49 0.567 0.575 237 Portfolio TEME CP PM (PRF_PM2) SymRept 6.42 Fund CITY OF TEMECULA CASH BALANCES THROUGH APRIL 30, 2012 Fund Title Fund Total 001 GENERAL FUND $28,226,834.84 100 STATE GAS TAX FUND 1,621,914.11 120 DEVELOPMENT IMPACT FUND 5,427,020.03 150 AB 2766 FUND 216,152.98 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 74,997.36 165 SARDA AFFORDABLE HOUSING 24,508,819.80 170 MEASURE A FUND 5,036,802.49 190 TEMECULA COMMUNITY SERVICES DISTRICT 419,527.67 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 12.28 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 271,699.44 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 8,006.66 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 207,860.13 197 TEMECULA LIBRARY FUND 226,104.63 210 CAPITAL IMPROVEMENT PROJECT FUND 15,920,784.25 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 4,242,151.09 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 935,220.24 277 CFD-RORIPAUGH 28,869,252.02 280 REDEVELOPMENT AGENCY - CIP PROJECT 187,735.94 300 INSURANCE FUND 386,078.86 310 VEHICLES AND EQUIPMENT FUND 1,152,502.08 320 INFORMATION TECHNOLOGY 618,916.95 330 CENTRAL SERVICES 383,512.54 340 FACILITIES 270,620.64 375 SUMMER YOUTH EMPLOYMENT PROGRAM 17,997.82 380 SARDA DEBT SERVICE FUND 1,593,738.79 395 2011 FINANCING LEASE 2001 & 2008 COPS 1,755.84 460 CFD 88-12 DEBT SERVICE FUND 85,049.24 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 983,026.99 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,443,549.50 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 135,915.86 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 3,150,172.25 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 614,248.08 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 6,158,331.89 501 SERVICE LEVEL"OZONE 1 SADDLEWOOD 13,877.07 502 SERVICE LEVEL"OZONE 2 WINCHESTER CREEK 39,380.23 503 SERVICE LEVEL"OZONE 3 RANCHO HIGHLANDS 18,721.00 504 SERVICE LEVEL"OZONE 4 THE VINEYARDS 2,368.01 505 SERVICE LEVEL"OZONE 5 SIGNET SERIES 10,500.31 506 SERVICE LEVEL"OZONE 6 WOODCREST COUNTRY 8,089.30 507 SERVICE LEVEL"OZONE 7 RIDGEVIEW 2,228.23 508 SERVICE LEVEL"OZONE 8 VILLAGE GROVE 41,480.04 509 SERVICE LEVEL"OZONE 9 RANCHO SOLANA 13,247.80 510 SERVICE LEVEL"OZONE 10 MARTINIQUE 5,573.91 511 SERVICE LEVEL"OZONE 11 MEADOWVIEW 1,047.74 512 SERVICE LEVEL"OZONE 12 VINTAGE HILLS 23,122.35 513 SERVICE LEVEL"OZONE 13 PRESLEY DEVELOP 9,352.07 514 SERVICE LEVEL"OZONE 14 MORRISON HOMES 4,302.50 515 SERVICE LEVEL"OZONE 15 BARCLAY ESTATES 2,821.69 516 SERVICE LEVEL"OZONE 16 TRADEWINDS 58,670.77 517 SERVICE LEVEL"OZONE 17 MONTE VISTA 592.26 518 SERVICE LEVEL"OZONE 18 TEMEKU HILLS 29,289.28 519 SERVICE LEVEL"OZONE 19 CHANTEMAR 41,702.49 520 SERVICE LEVEL"OZONE 20 CROWNE HILL 113,773.79 521 SERVICE LEVEL"OZONE 21 VAIL RANCH 78,640.96 522 SERVICE LEVEL"OZONE 22 SUTTON PLACE 1,078.54 523 SERVICE LEVEL"OZONE 23 PHEASENT RUN 9,553.67 524 SERVICE LEVEL"OZONE 24 HARVESTON 150,933.75 525 SERVICE LEVEL"OZONE 25 SERENA HILLS 23,914.43 526 SERVICE LEVEL"OZONE 26 GALLERYTRADITION 311.67 527 SERVICE LEVEL"OZONE 27 AVONDALE 6,627.70 528 SERVICE LEVEL"OZONE 28 WOLF CREEK 198,087.99 529 SERVICE LEVEL"OZONE 29 GALLERY PORTRAIT 4,501.04 530 SERVICE LEVEL"OZONE 30 FUTURE ZONES 33,018.98 Grand Total: $134,343,122.86 Item No. 5 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Andre O'Harra, Chief of Police DATE: June 12, 2012 SUBJECT: First Amendment to Agreement for Law Enforcement Services PREPARED BY: Heidi Schrader, Senior Management Analyst RECOMMENDATION: Approve the First Amendment to Agreement for Law Enforcement Services between County of Riverside and City of Temecula to include converting one Patrol Officer, one Special Enforcement Team position, and two Traffic/Motorcycle Team positions into four new POP Team positions. BACKGROUND: The City of Temecula has contracted with the County of Riverside on behalf of the Sheriff's Department for law enforcement services since incorporation. On June 22, 2010, the City Council approved the existing five-year agreement for law enforcement services with the County of Riverside resulting in 104 sworn Officers. The First Amendment will serve to establish a Problem Oriented Policing Team which will work closely with the community, focusing on quality of life crimes, including graffiti and vandalism. This amendment is purely administrative, there is no fiscal impact associated with the changes which include: • Reclassify one Patrol Officer as a dedicated POP Officer • Reclassify one Special Enforcement Team Member as a dedicated POP Office- • Reclassify two Traffic/Motorcycle Team Officers which have been unfunded fortwo years as dedicated POP Officers. This will not reduce the number of sworn contracted Officers although the two Officers which were unfunded fortwo years will be funded. With the anticipated increase in population, this will result in a sworn Officer ratio of one Officer for every 991 residents. FISCAL IMPACT: There is no increase in contract costs due to this amendment; $20,404,354 is being budgeted in the Fiscal Year 2012-13 budget to cover staffing charges. ATTACHMENT: First Amendment to Agreement for Law Enforcement Services between County of Riverside and City of Temecula. FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES BETWEEN COUNTY OF RIVERSIDE AND CITY OF TEMECULA IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside, a political subdivision of the State of California, on behalf of its Sheriff's Department, and the City of Temecula, a General Law City, approved by the Board of Supervisors on August 10, 2010, for services effective July 1, 2010 through June 30, 2015, is hereby amended in the following respects only: 1. ATTACHMENT A is amended to read as follows: ATTACHMENT A CITY OF TEMECULA LEVEL OF SERVICE Average Patrol Services 180.0 supported hours per day. (Approximate equivalent of thirty-seven (37) Deputy Sheriff positions @ 1,780 annual productive hours per position standard.) Dedicated Positions Two (2) Sheriff's Lieutenant positions Three (3) Sheriff's Sergeant positions Six (6) Deputy Sheriff (fully supported) positions -Special Enforcement Team Four (4) Deputy Sheriff (fully supported) positions- Mall Officers Sixteen (16) Deputy Sheriff (fully supported) positions-Traffic/Motorcycle Team Four (4) Deputy Sheriff (fully supported) positions -POP Team Two (2) Deputy Sheriff (fully supported) positions -K-9 Deputies One (1) Deputy Sheriff (unsupported) position -Gang Task Force 1 One (1) Deputy Sheriff (fully supported) position -Southwest Corridor Task Force Five (5) Deputy Sheriff (unsupported) positions -School Resource Officers (year-round) Eighteen (18) Community Service Officer II positions Three (3) Community Service Officer I positions IN WITNESS WHEREOF, the City of Temecula, by minute order or resolution duly adopted by its City Council, has caused this Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this Agreement to be signed by the Chairman of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below. CITY OF TEMECULA Dated: By: Chuck Washington, Mayor ATTEST: Name Susan W. Jones, MMC Title City Clerk By: APPROVED AS TO FORM: Peter M. Thorson, Ctty Attorney Dated: ATTEST: Kecia Harper-Ihem Clerk of the Board By: Deputy 2 COUNTY OF RIVERSIDE By: John Tavaglione, Chairman Riverside County Board of Supervisors FOR A BY. DEAL R. KIPNIS OUNSEt \24 DATE Item No. 6 Approvals City Attorney Director of Finance City Manager AiA) CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Susan W. Jones, City Clerk DATE: June 12, 2012 SUBJECT: Records Destruction Approval PREPARED BY: Gwyn R. Flores, Records Manager RECOMMENDATION: Approve the scheduled destruction of certain City records in accordance with the City of Temecula approved Records Retention Policy. BACKGROUND: On January 9, 2007, the City Council approved Resolution No. 07-02 which authorizes the destruction of certain City records which have become outdated, obsolete or are excess documents, in compliance with State of California Government Code, Sections 34090 through 34090.7. Attached Exhibit A, lists records from the City Clerk Department in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit B, lists records from the Building & Safety Division in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit C, lists records from the Fire Prevention Department in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit D, lists records from the Finance Department in which certain documents have been identified within various Records Series of the Records Retention Schedule. Attached Exhibit E, lists records from the Public Works Division in which certain documents have been imaged and identified within various Records Series of the Records Retention Schedule. The imaging of these records complies with the requirements of Government Code Section 34090.5. Attached Exhibit F, lists records from the Community Services Department in which certain documents have been identified within various Records Series of the Records Retention Schedule. The City Attorney has reviewed this request and has signed the Exhibits as provided for in Resolution No. 07-02. ATTACHMENTS: 1. Destruction of Records, City Clerk Department Exhibit A, List of records recommended for destruction 2. Destruction of Records, Building & Safety Division Exhibit B, List of records recommended for destruction 3. Destruction of Records, Fire Prevention Department Exhibit C, List of records recommended for destruction 4. Destruction of Records, Finance Department Exhibit D, List of records recommended for destruction 5. Destruction of Records, Public Works Department Exhibit E, List of records recommended for destruction 6. Destruction of Records, Community Services Department Exhibit F, List of records recommended for destruction TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit A" is a listing of records maintained in the City's City Clerk Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution 07-02. Documents required for imaging complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: i ( Susar W. n7,s, MMC, ty Clerk APPROVED: City Attorney: Peter M Date rson EXHIBIT A CITY OF TEMECULA CITY CLERK DEPARTMENT 2012 DESTRUCTION Date (See Attached) Item Reference Brief Description File Reference# Security Class Storage Media Storage Location 2008 701-02 & 701-03 Agendas: Permanent Image in Laserfiche -City Council -Budget Workshop -Planning Commission -Community Services Commission -Public Traffic Safety Commission -Old Town Local Review Board -Directors Hearing -Old Town Local Review Board/Old Town Specific Plan Amendment Steering Committee -City Council/TVUSD Joint Meeting 1990-1993 2005 203-32 Appeals Current + 2 N/A 2006-2007 401-13 List of Demands 4 Years After Audit N/A 2007 601-15 RFP's/RFQ's 3 Years Successful 2 Years Unsuccessful N/A 2008 701-17 Proclamations/Certificates Current + 2 N/A 2008 703-01 Records Requests Current + 2 N/A 2005-2006 704-19 Petitions Current + 2 N/A 2005-2009 1130-04 Special Event Street Closure Requests Current + 2 N/A 2007-2008 1202-02 Gas & Electric Correspondence Until Superseded N/A 2007-2008 1502-03 Alcohol Beverage Control Current + 2 N/A 2007 601-03 Bid Files 4 Years Unsuccessful N/A 2006/2007 704-13 Claim Files 3 Years After Settled N/A Various 602-00 Contracts/Agreements Permanent Image in Laserfiche City Council Agendas (701-02) January 8, 2008 January 22, 2008 February 12, 2008 February 26, 2008 March 18, 2008 March 25, 2008 April 8, 2008 April 22, 2008 CITY OF TEMECULA Records for Destruction May 13, 2008 May 27, 2008 June 10, 2008 June 24, 2008 July 8, 2008 July 22, 2008 August 12, 2008 August 26, 2008 City Council Budget Workshop Agenda (701-02) May 21, 2008 Planning Commission Agendas (701-03) January 9, 2008 January 16, 2008 February 20, 2008 March 5, 2008 March 19, 2008 April 2, 2008 April 16, 2008 May 7, 2008 May 21, 2008 June 4, 2008 June 18, 2008 July 9, 2008 July 16, 2008 August 6, 2008 Community Services Commission Agendas (701-03) January 14, 2008 February 11, 2008 March 10, 2008 April 14, 2008 May 12, 2008 May 23, 2008 June 9, 2008 July 14, 2008 Public Traffic Safety Commission Agendas (701-03) January 24, 2008 February 28, 2008 April 24, 2008 May 22, 2008 June 26, 2008 July 24, 2008 August 28, 2008 September 25, 2008 Old Town Local Review Board Agendas (701-03) January 14, 2008 February 11, 2008 March 10, 2008 Records Destruction - June 2012 April 14, 2008 June 9, 2008 July 14, 2008 September 9, 2008 September 23, 2008 October 14, 2008 October 28, 2008 November 18, 2008 November 25, 2008 December 9, 2008 December 16, 2008 August 20, 2008 September 17, 2008 October 15, 2008 November 5, 2008 November 19, 2008 December 17, 2008 August 11, 2008 October 13, 2008 November 10, 2008 December 8, 2008 October 23, 2008 December 11, 2008 August 11, 2008 September 22, 2008 Director's Hearing Agendas (701-03) January 3, 2008 February 21, 2008 February 28, 2008 March 6, 2008 March 20, 2008 March 27, 2008 April 3, 2008 Joint Meeting with Old Town Steering Committee (701-03) May 15, 2008 May 22, 2008 June 26, 2008 July 10, 2008 July 24, 2008 September 4, 2008 September 11, 2008 Local Review Board and October 23, 2008 October 30, 2008 November 6, 2008 November 20, 2008 December 4, 2008 December 18, 2008 Old Town Specific Plan Amendment December 8, 2008 Joint Temecula Valley Unified School District and City Council Committee (701-03) March 25, 2008 Appeals (203-32) 1990-1993 2005 List of Demands (401-13) 2006-2007 RFP's/RFQ's (601-15) 2007 Proclamations/Certificates 2008 Request for Records (703-01) 2008 Petitions (704-19) 2005-2006 Special Event — Street Closure Requests (1130-04) 2005-2009 Records Destruction — June 2012 Gas & Electric Correspondence (1202-02) 2007-2008 Alcoholic Beverage Control (1502-03) 2007-2008 Records Destruction — June 2012 City of Temecula List of Bid Files for Destruction (601-03) 2007 BID FILES 07-01 Murrieta Creek Multi -Purpose Trail PW01-27 07-02 Slurry Seal Project FY2006-2007 Meadowview Area PW07-03 07-03 Citywide Concrete Repairs Phase II FY 2006-2007 PW07-06 07-04 Traffic Signal Installation Rancho Ca. Rd. at Business Park Drive, West PW07-02 Records Destruction June 2012 — Bid Files City of Temecula List of Claims for Destruction (704-13) 2006 CLAIM FILES 06-505 Fiel Guhit 06-506 Laron Linton Daffin 06-507 Judy Delfabro 06-508 Julie Ward 06-509 Shane P. Fisher 06-510 Bay West Kailua Bay, LLC (Essex Realty Management) 06-511 Robert Blandino dba Blandino Trucking 06-512 Carla Jean Crab 06-513 Anita Stuehrmann 06-514 Rudolfo Tule Mares 06-515 Robert Schroeder 06-516 Mary Angela Thompson 06-517 Michele D. Mata 06-518 Luz Saucedo 06-519 Paul Beyer 06-520 Tab Salsman 06-521 Eunice Combs 06-522 Salvador Carrillo 06-523 Bart Keeler 06-524 Jesus & Sonia Nunez 06-525 Dustin Mattis c/o guardian Tamara Perkins 06-526 Isaac & Isabella Navejar 06-527 Ronald Toth 06-528 Linda Johnson 06-529 Rosenstein and Hitzeman, AAPLC 06-530 Becky Balian 06-531 Kristine Jones 06-532 Southern California Edison 06-533 Robin Lovelady Hald 06-534 Jesse Thomas Flynn 06-535 Josephine Russo Records Destruction June 2012 — Claims Files CITY OF TEMECULA LIST OF AGREEMENTS FOR DESTRUCTION (602-00) 97-51 Riverside Co. Flood Control & Water Conservation District/Newland Associates Agreement for the Temecula Creek Channel - Campanula Way Storm Drain Project 01-207 Habitat West, Inc. Maintenance Agreement for the Environmental Habitat created within Long Canyon Detention Basin 01-209 EDAW, Inc. Biological Observations & Monitoring- Long Canyon Detention Basin 01-231 STK Architecture, Inc. Design Services for the Wolf Creek Site Fire Station 01-238 Shred Force Records Destruction 02-41 R.J. Noble Company Margarita Road Widening, Interim Phase I 02-111 Teamsters Local 911, General Employees of the City of Temecula (MOU) 3 -Year Memorandum of Understanding with City Employees 02-153 County of Riverside Lease Agreement for property at Redhawk Parkway and Overland Trail (Interim Fire Station No. 92) 02-154 County of Riverside Cooperative Agreement to Provide Fire Protection, Fire Prevention, Rescue and Medical Aid Services 02-155 AGK Group, LLC Exclusive Negotiating Agreement concerning Property Located at Diaz Road and Dendy Parkway 02-256 R.E. Fleming Construction, Inc. Construction Contract for the Children's Museum Building Shell Improvements, PW02-01 CSD 02-290 Riverside County Flood Control & Water Conservation District Murrieta Creek Channel 2002-2003 Mowing Services, Project No. 7-0-0020 03-59 County of Riverside (Department of Facilities Management, Real Estate Division) Real Property Services relating to the French Valley Parkway/115 Overcrossing and Interchange 03-179 Musician's Workshop Building Lease for Property Located at 28690 Mercedes Street 04-78 MuniFinancial Engineering Report & Balloting Services relating to Roripaugh Ranch and Wolf Creek Development Areas 04-185 Iron Mountain Off-site Storage of Records — Audio & Video Storage of Council/Commission Meetings 04-304 Nichols, Melburg & Rossetto Preparation of Master Plan for the Old Town Civic Center Contracts for Destruction — June 2012 05-31 County of Riverside MOU in Support of a Riverside County Gang Task Force Program 05-45 Workforce Development Centers of Riverside County First -Source Hiring MOU 05-79 Leighton Consulting, Inc. Geotechnical and Material Testing Services for the Temecula Library 05-87 Diehl, Evans & Company, LLP Audit Services for Fiscal Years Ended June 30, 2005, 2006, and 2007 05-100 Hinderliter, De Llamas & Associates Sales Tax Consulting and Recovery Fees 05-101 General Employees of the City of Temecula (MOU) 3 -Year Memorandum of Understanding with City Employees 05-103 Redhawk Home Owner;s Association Median Maintenance Utility Reimbursement Agreement 05-130 Riverside County Transportation Commission & County of Riverside MOU to Fund the Western County Freeway Strategic Study, MOU #M-24-016 Agreement #04-31-518-01 05-145 Wilson Group, LLC (aka Ellison Wilson Advocacy LLC) State Lobbying Services 05-146 David Turch & Associates Federal Legislative Lobbying Services 05-219 Department of Finance Population Estimate for Redhawk Annexation 05-236 Rancho California Water District, (RCWD) Reimbursement Agreement for Pechanga Parkway Phase II Street Improvements 05-250 Marine Biochemists Professional Lake & Pond Management Services 05-273 Riverside County Flood Control and Water Conservation District Mowing Services Agreement for Murrieta Creek Channel, FY05-06 Mowing Services, Project No. 7-0-0020 05-329 MuniFinancial (aka Willdan Financial Services) Annual Assessment of Engineering Services 06-01 Retrofit Service Co., Inc. Energy Management Services for the HVAC at the Temecula Theater 06-03 Canty Engineering Group, Inc. (aka Psomas) Special Tax Consulting, Harveston — CFD 01-2 06-04 Fieldman Rolapp & Associates Special Tax Consulting, Harveston — CFD 01-2 06-05 Stephen G. White, MAI Appraisal Services, Harveston — CFD 01-2 06-08 Various Performers 2006 — Community Services Various Performing Arts Agreements for the Community Services Department 06-09 Zoll Medical Corporation Preventative Maintenance for AED's Located in City Facilities Contracts for Destruction — June 2012 06-14 Facilities Protection Systems Electrical Study for the Data Center Equipment 06-16 Vernon Library Services dba Integrated Technology Group (ITG) Library Radio Frequency Identification System 06-20 Fisher, Sehgal Yanez, Inc. Design Agreement for the Old Town Community Theater Kitchen Facilities 06-21 Republic Electric (aka Republic Intelligent Transportation Services) Citywide Bridge Street Light Maintenance 06-25 Diehl, Evans & Company, LLP Audit Services for Financial Statements relating to Temecula Valley International Film & Music Festival 06-27 DBX, Inc. Traffic Signal and Interconnect Upgrades, 79S, Winchester Road & Redhawk Area 06-29 CenturyTCI California, L.P. (Adelphia) High Speed Internet Services for Streaming Media 06-30 Various Ticket Service Agreements for the Old Town Temecula Community Theater Various Agencies providing Ticket Services for the Old Town Temecula Theater 06-31 Various License Agreements for use of the Old Town Temecula Community Theater Various Organizations Renting the Old Town Temecula Theater 06-32 TY Lin International Consultant Services for Bridge Inspections for Roripaugh Ranch Loop Road Bridge over Long Valley Wash 06-33 Project Design Consultants Consultant Services for Property Line Survey and Driveway Design, Pauba Road Improvements, Phase II 06-34 Tri County Pump Company Maintenance & Repair Services for Pool Pumps at the CRC 06-35 J M Diaz, Inc. dba JMD Pechanga Parkway Phase II Street Improvements 06-36 Construction Protection Services, Inc. Construction Security for Pat Birdsall Sports Park Complex 06-41 RJM Design Group Professional Services Agreement for Redhawk Parks Improvement Project 06-43 Cal Custom Design Fabricate and install custom storage for Community Dev. Conf. Room 06-44 SLM Contract Furniture Office Furniture for the new Temecula Promenade Mall Police Storefront 06-45 Nexus Integrated Services Cabling Services for the Police Storefront 06-49 Walter R. Allen, AIA Consultant Services for Pauba Road Improvements, Phase II Contracts for Destruction — June 2012 06-50 Boy Scouts of America, Troop 309 License Agreement for use of Property Located at Diaz Road and Rancho California Road for Temporary Parking 06-51 Eagle's Mark & Glass Blasters Construction & Installation of the Temecula Police Department Sign at the Promenade Mall Storefront 06-53 Sun Wireless Installation of Traffic Signal Inter-Connect Wireless Antennas on the Old Town Theater 06-55 Full Value Entertainment, Inc. Provide 5 Teen Concerts to be held at the CRC 06-56 URS Corporation Consultant Services for Western Bypass — Phase I Alignment Study 06-59 Miracle Playground Sales Retrofit Existing Play Equipment at Loma Linda Parks 06-60 Reinhart-Fontes Associates, Inc. Appraisal Services for the Black Property 06-61 Rancho California Water District Reimbursement Agreement relating to Pauba Road Improvements - Phase II 06-62 J.M. Diaz, inc., dba JMD Roadway Signage & Striping Design Services related to Patricia Birdsall Sports Complex 06-66 Comp USA On-Site Training for the Planning Department for Word Templates for use with the SIRE Application 06-67 RK Engineering, Inc. Consulting Services for Temecula Civic Center Traffic Impact Analysis 06-68 Nobel Systems ARCSDE Implementation Services 06-69 NuVision Productions Photography Services 06-70 Leighton Consulting, Inc. Professional Consultant Services — Temecula Education Center Preliminary Soil Testing 06-71 Nexus Integrated Services Pat Birdsall Sports Park Cabling 06-72 Republic Electric (aka Republic Intelligent Transportation Services) Traffic Signal Evaluation and Coordination, Winchester Rd., Rancho Ca. Rd. and 79 South 06-73 T.Y. Lin International Professional Consultant Services for Bridge Inspections — Bridges over Long Valley Wash and Santa Gertrudis Creek, CFD 03-02 06-80 Mt. San Jacinto College Custom Microsoft Project Server Integration 06-81 Mt. San Jacinto College Microsoft SQL Reporting Services & Visual Studio NET 2005 Integration Training 06-82 Integrated Media Systems Audiovisual System Design & Integration 06-83 Rancho California Water District Soil Excavation & Temporary Entry Agreement, RCWD Project No. D11185 Contracts for Destruction — June 2012 06-84 Morningstar Productions, LLC Event Productions for Every 15 Minute Program 06-85 Computer Alert Systems, Inc. Birdsall Sports Complex — Offices Alarm Installation Services 06-86 National Multiple Sclerosis Society License Agreement for Fundraising Event on April 22, 2006 06-87 Vanir Construction Management, Inc. Construction Management Services-Wolf Creek Fire Station PW01-11 06-89 Musicians Workshop Sponsorship Agreement for Temecula Valley International Jazz Festival July 7-9, 2006 06-90 Temecula Valley Balloon & Wine Festival Advertising Agreement for June 2-4, 2006 Event 06-91 Temecula Valley International Film & Music Festival Sponsorship Agreement for September 13-17, 2006 Event 06-93 Safe Alternatives for Everyone Funding Agreement 06-94 Jon and Jane Laskin Promotion Agreement 06-95 Nobel Systems Consultant Services for Geodatabase Conversion Services 06-98 Vali Cooper & Associates, Inc. Professional Services Agreement for Construction Management & Inspection Services 06-100 Crosstown Electrical & Data, Inc. Intersection Traffic Monitoring System, PW05-05 06-102 Securitas Security Services, USA, Inc. Security Services for Fire Station 95 06-103 IPlntegration, Inc Statement of Work — Patricia H. Birdsall Sports Park Video Surveillance System 06-104 Timmy D' Productions Non-Exclusive Agreement 06-105 LSA Associates, Inc. Professional Consultant Services — Temecula Education Center Environmental Services 06-106 Advanced Infrastructure Management, Inc. Professional Design Services-GIS Data Based Asset Management Systems 06-107 Leighton Consulting, Inc. Professional Consultant Services — Temecula Education Center Rough Grading Geotechnical Testing & Monitoring and Survey Services, 06-108 Easy Turf Synthetic Turf Installation, Jefferson Av. Medians, Winchester Road Widening 06-109 Alan Cook of Group One Videotaping Services for July 4th 2006 06-110 Federal Building Services, Inc. Annual Contract Agreement for Maintenance Services Contracts for Destruction — June 2012 06-112 Edge Development, Inc. Basketball Court Construction at Kent Hintergardt Memorial Park 06-113 Charles Abbott Associates, Inc. Fire Prevention Outside Plan Check Services 06-114 Willdan Serving Public Agencies Fire Prevention Outside Plan Check Services 06-115 Schirmer Engineering Fire Prevention Outside Plan Check Services 06-117 CalMat dba Vulcan Materials Company Annual Agreement for the Purchase of Asphalt Products FY2006-2007 06-118 NPG, Inc. Citywide Routine Maintenance for FY06/07 06-119 Toran Development & Construction Citywide Routine Maintenance for FY06/07 06-120 Strong's Painting Citywide Routine Maintenance for FY06/07 06-121 Tiger Equipment Grading & Excavation Citywide Routine Maintenance for FY06/07 06-122 Rizzo Construction Citywide Routine Maintenance for FY06/07 06-123 Pacific Striping, Inc. Citywide Routine Maintenance for FY06/07 06-124 Becker Engineering Citywide Routine Maintenance for FY06/07 06-125 Rene's Commercial Management Citywide Routine Maintenance for FY06/07 06-126 Monteleone Development Citywide Routine Maintenance for FY06/07 06-127 Imperial Paving Co., Inc. Citywide Routine Maintenance for FY06/07 06-130 Kelley Display, Inc. Purchase/Replacement of Citywide Banners 06-131 Pyro Spectaculars, Inc. 3 year Agreement for Fourth of July Fireworks Display 06-132 CD Toons DJ Services for the December 9th, 2006 Employee Holiday Party at Pala Mesa Resort 06-133 G/M Business Interiors Consulting Services for Furniture Purchase at Temecula Library 06-136 Nexus Integrated Services Cabling Services for the Police Storefront in Old Town 06-137 Randy Kopp Audio Performance Services for Special Events in Old Town 06-138 Alhambra Group Architecture Design Services for Various City Parks 06-140 Muzak Maintenance Services to Sound Systems at Various City Facilities 06-141 South County Pest Control, Inc. Pest Control Services at Various City Facilities 06-142 Diamond Environmental Services Portable Restroom Services at Various City Facilities Contracts for Destruction —June 2012 06-145 Temecula Valley Security Center, Inc. Locksmith Services for various City Facilities 06-146 Conduit Networks Shoretel Phone System Installation for New Library 06-147 Straight Line Glass & Mirror Co., Inc. Maintenance Services and Emergency Repair for Windows at Various City Facilities 06-148 Vortex Industries, Inc. Maintenance Services for Doors at Various City Facilities 06-149 Cal-Dor Specialties San Diego Automatic Door Maintenance Services at Mary Phillips Senior Center 06-150 Bio-Tox Laboratories DUI Drug and Alcohol Screening for the Police Department 06-151 G/M Business Interiors Furniture Purchase for the Old Town Police Storefront 06-152 Steno Transcription Service, Inc. Report Transcription Services for the Police Department 06-153 Donahue & Company, Inc. Real Estate Appraisal Services for various CIP Projects FY06-07 06-154 Lea Associates, Inc. Real Estate Appraisal Services for various CIP Projects FY06-07 06-155 Mason & Mason Real Estate Appraisers & Consultants Real Estate Appraisal Services for various CIP Projects FY06-07 06-156 Robert Shea Perdue Real Estate Appraisal Real Estate Appraisal Services for various CIP Projects FY06-07 06-157 Riggs & Riggs, Inc. Real Estate Appraisal Services for various CIP Projects FY06-07 06-158 Converse Consultants Geotechnical & Material Testing Services for various CIP Projects, FY06/07 06-159 Ninyo & Moore Geotechnical & Material Testing Services for various CIP Projects, FY06/07 06-160 Petra Geotechnical, Inc. Geotechnical & Material Testing Services for various CIP Projects, FY06/07 06-162 Nolte Associates, Inc. Engineering & Construction Survey Services for various CIP Projects, FY06/07 06-163 Main Street Signs Annual Purchase Agreement for Citywide Street Name Signs, FY06/07 06-164 Kramer. Firm, Inc. Telecommunication Facilities Application Review Consulting Services 06-165 Roger Cantrell Architectural Plan Review Services for Planning Contracts for Destruction — June 2012 06-166 Rizzo Construction, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-167 Moore Fence Co., Inc. Annual Maintenance Agreement for Community Services FY06/07 06-168 Strong's Painting Annual Maintenance Agreement for Community Services FY06/07 06-169 Alexander Pacific Electrical Contractors, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-170 NPG, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-171 Imperial Paving Co., Inc. Annual Maintenance Agreement for Community Services FY06/07 06-172 Monteleone Contractors, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-173 Craftsmen Plumbing Heating & Cooling Annual Maintenance Agreement for Community Services FY06/07 06-174 Power Distributors, Inc. Annual Maintenance Agreement for Community Services FY06/07 06-176 Odyssey Power Yearly Maintenance for the Data Center Equipment 06-178 J & J, Inc. Traffic Signal Battery Backup System 06-179 Inland Empire Property Services, Inc. Weed Abatement Services 06-180 Haz Mat Trans, Inc. Hazardous Waste Disposal for FY2006-2007 06-183 P & D Consultants Building Inspection Services for the Building & Safety Department 06-184 Community Works Design Group Landscape Plan Check & Inspection Services for the Planning Department 06-185 LGC Inland, Inc. Geotechnical Inspection and Material Testing Services for the Verizon Fiber Optic Project 06-187 Kobata Associates, Inc. Landscape Plan Check & Inspection Services for various CIP Projects 06-190 KRW & Associates Engineering Plan Check, Map, and Legal Description Review for FY2006-07 06-191 Arts Council of Temecula Valley Special Events Community Grant Agreement 06-192 Community Design Group Landscape Plan Check & Inspection Services for the Community Service Department 06-193 Arts Council of Temecula Valley Community Grant Agreement to Continue and Enhance Cultural Arts Programs within Temecula Contracts for Destruction — June 2012 06-194 Lamar Advertising Companies Lease Agreement for the Old Town Billboard 06-195 Melody's Ad Works, Inc. Promoting and Marketing Special Events in Old Town 06-196 Keyser Marston Associates, Inc. Real Estate Economic Consulting Services 06-197 Keyser Marston Associates, Inc. Affordable Housing Consulting Services 06-198 Certified Pool Water Specialists Swimming Pool Maintenance Services 06-199 American Forensic Nurses Phlebotomy Services for the Police Department 06-200 Data Ticket, Inc. Parking Citation Processing Services 06-201 Johnson Power Systems Preventative Maintenance Inspections for the City's Emergency Generators 06-202 Steam Superior Carpet Cleaning Services at various City Facilities 06-203 Rene's Commercial Management Weed Control Services at various City Facilities 06-206 Counts Unlimited, Inc, Citywide Traffic Count Date Collection Services for FY06/07 06-208 GCS Supplies, Inc. Purchase of City's Toner/Ink Cartridges 06-209 Flo -Systems, Inc. Sewage Pumps Life Station Maintenance Services 06-210 Ramsey Backflow & Plumbing Backflow Testing and Repair Services at Various City Facilities 06-211 Water Specialist Consultant Recycled Water Inspection and Testing Services at Various City Facilities 06-212 Trueline Resurfacing, Striping, and Caulking Services at Various City Facilities 06-213 Conduit Networks Implementation of the Active Directory and Desktop Management for New Library 06-215 Esgil Corporation Plan Review Services for the Building & Safety Department 06-217 Catherine Matthews Consultant Services Agreement for Street Addressing Services 06-218 SC Signs Service Agreement for Public Notice Sign Services 06-219 Temecula Valley Fire Equipment Company Fire Extinguisher Services at Various City Facilities 06-220 Rain for Rent, Inc. Temporary Irrigation Pipes for Slope near Reagan Sports Park 06-222 Various Instruction Agreements for Community Services Various Instruction Agreements for the Community Services Department Contracts for Destruction — June 2012 06-223 Southwest Point of Sale Purchase & Installation Agreement for Cash Register System at the Temecula Children's Museum 06-224 Temecula Valley Chamber of Commerce Operating/Marketing Agreement 06-225 Economic Development Corporation of Southwest California Operating/Marketing Agreement 06-226 The Theater Foundation Sponsorship Agreement for Temecula OnStage Event, September 1-3, 2006 06-227 The Drifters Car Club Sponsorship Agreement for the Temecula Fall Car Show and Old Town Cruise, October 6-7, 2006 06-228 The Inland Empire Affiliate of the Susan G. Komen Breast Cancer Foundation Sponsorship Agreement for the Race for the Cure Event, October 15, 2006 06-229 Temecula Valley Convention & Visitors Bureau (CONVIS) Marketing Funding Support Agreement 06-231 MTGL, Inc. Geotechnical & Material Testing for the Maintenance Facility Field Operations Center, Phase II, PW03-06 06-235 Library Systems and Services, LLC Transfer of 30,000 Items from Current Library to New Library 06-236 Integrated Media Systems Purchase & Installation of Software Licensing and Maintenance of an Additional Cable Franchise Government Channel in the Council Chambers 06-238 Margarita Officials Association City Softball Officiating Services 06-239 Nestle Waters North America, Inc. Service Agreement for Arrowhead Water Dispenser Rental and Delivery Services 06-241 Nexus Integrated Services Cabling Services for City Hall and other Offsite Facilities 06-242 Clear Image Window Cleaning & Pressure Washing Window Cleaning Services at Various City Facilities 06-243 Mr. Appliance of Winchester Preventative Maintenance Services for Kitchen Equipment at Various City Facilities 06-244 American Fence Company Lease of Fence for Dog Park at Redhawk Community Park 06-245 AEI-CASC Engineering Engineering Services to Assist with the Review of Water Quality Management Plans & Facility Inspections as Required in the City's NPDES Permit 06-246 Securitas Security Services USA Security Services Throughout the City's Park System Contracts for Destruction — June 2012 06-247 Overland Pacific & Cutler, Inc. Relocation Services for the Dalton 111 Project 06-249 Coastal Emergency Medical Consultants Medical Direction Services for the Automated External Defibrillators 06-250 TekWorks Wireless System to Provide Patrons at the New Temecula Library with Wi-Fi Access 06-251 Kelley Display, Inc. Shipping & Cleaning of Banners in Old Town 06-252 Old Town Tire & Services, LLC Maintenance Agreement for various City Vehicles 06-253 Temecula Auto Repair & Radiator, Inc. Maintenance Agreement for various City Vehicles 06-254 Nth Generation Installation of a Tiered Storage Information Lifecycle Management (ILM) System to Protect the City's Critical Data 06-255 Duvall Design Fabrication and Installation of Artwork in the Form of Two Hot Air Balloons in the Children's Area of the Library 06-257 Adkins Consulting Graphic Design Services for the Cultural Arts Division, the Temecula Public Library, and the Patricia H. Birsdall Sports Park Grand Openings 06-260 Allegro Piano Service Maintain Pianos at the Old Town Community Theater 06-261 Edwin & Patricia Schwartz Regulatory Agreement 06-264 Reinhart -Fontes Associates, Inc. Appraisal Services for Apartment Land 06-265 Total Imaging Solutions Digital Microfiche/Microfilm Viewer Scanner Systems for the Temecula Library 06-267 EnGEN Corporation Geotechnical Testing & Inspection Services for Pauba Road Improvements, Phase Il 06-268 Leighton Consulting, Inc. Geotechnical Services related to Old Town Civic Center (Mercedes & Main Street Improvements) 06-271 Apple One Temporary Staffing Services 06-272 Manpower Temporary Staffing Services 06-273 Kimco Temporary Staffing Services 06-274 TriStaff Temporary Staffing Services 06-276 Conduit Networks Implementation of the Shore Tel Phone System and Support for the New Library 06-277 AAE Incorporated Citywide Engineering and Traffic Surveys for FY06/07 06-278 Lighting Resources, LLC Disposal of Universal Waste Generated at City Facilities Contracts for Destruction — June 2012 06-279 Woodcrest Vehicle Center Purchase and Installation of Tomar Preemption devices 06-280 D.A. Hogan & Associates Synthetic Turf Inspection Services for the Patricia H. Birdsall Sports Complex, PW01-17CSD 06-284 Aquatic Design Group Consulting Design Services for the Temecula Elementary School Swimming Pool 06-285 Various Performers 2006 — Temecula Theater Various Performing Arts Agreements for the Temecula Theater 06-286 Economics & Politics, Inc. Consultant Services 06-291 Sutherlin Contracting, Inc. Bus Bench Upgrades 06-292 Global Community Foundation License Agreement for use of Property Located at the TCC 28816 Pujol St. 06-294 County of Riverside Household Hazardous Waste Collection held at City Hall Parking Lot September 16, 2006 06-296 The Outdoor Channel License Agreement for use of property located at Diaz Road and Rancho California Road 06-297 Musicians Workshop License Agreement for use of property located at Third St. and Mercedes St. in Old Town (Temecula Valley International Jazz Festival) 06-298 Marco Industries, Inc. (dba Mar -Co Equipment Co. Preventive Maintenance Services to the City's Floor Maintenance Equipment 06-301 Rusco, Inc. Purchase & Installation of Gear Lockers at Fire Station 73 06-302 HDL Coren & Cone Consulting Services for the Redevelopment Agency Tax Allocation Bonds 06-303 Psomas/Canty Engineering Group, Inc. Weed Abatement Liens and Tax Levy 06-304 Tri County Pump Company Maintenance & Repair Services for Pool Pumps at CRC 06-305 Republic Electric (aka Republic Intelligent Transportation Services) Citywide Street Light Maintenance 06-308 W.B. Productions Timing Services at the FIT Program 5k/10k Walk - Run 06-309 Golden Valley Music Society, Inc. Procurement of Musical Services 06-310 AmeriComp Yearly Maintenance of Printers at Various City Facilities 06-311 Tri -City Electric Traffic Monitoring Antenna Installation at Old Town Community Theater Contracts for Destruction — June 2012 06-312 Maurice Printers, Inc. dba Robinson Printing Printing of the City Community Newsletter 06-313 Fieldman, Rolapp & Associates Consulting Services for the Redevelopment Agency Tax Allocation Bonds 06-316 National Business Investigations, Inc. dba Minders Protective Services Security Services for Special Events in Old Town 06-317 Boy Scouts of America, Troop #309 License Agreement for parking for the 2006 Fall Car Show and Old Town Cruise Event 06-318 ESRI, Inc. Annual Maintenance of ESRI Software used in GIS 06-320 HDL Coren & Cone, Inc. Property Tax Consulting Services 06-328 Sun City Granite Repaint Existing Paver Lettering at the Temecula Duck Pond 06-329 Magician Randall Kappe ParaMagic Show to be performed at the Public Safety Expo 2006 on November 4, 2006 06-330 JAMS Hearing Officer Services for Administrative Citation Appeals 06-332 Herman Weissker, Inc. Removal & Replacement of Southern California Edison Pull Box, Temecula Public Library 06-333 Robert Shea Perdue Real Estate Appraisal Appraisal of Property Located at 42061 Main Street 06-334 Comtronix of Hemet Installation of Police Lights, Sirens, Radios, Radar, etc. on New Police Motorcycles 06-335 Republic Intelligent Transportation Services Traffic Signal Poles Relocation relating to Pauba Road Improvements — Phase II 06-336 CPS Security Solutions, Inc. Construction Security Services for the Temecula Public Library 06-337 United Site Services of California, Inc. Fence Rental & Installation Services for Temecula Education Center 06-338 Oasis Vending Vending & Coffee Services for City Hall 06-342 Sprint -Nextel of California, Inc. Two -Year Agreement for Renewal of City Cellular Services 06-343 Temecula Sister City Association Community Grant Agreement 06-345 Jeff Kerber Pool Plastering, Inc. Temecula Elementary School Pool Renovation 06-348 D D L Traffic, Inc. Removal & Replacement of Traffic Signal Battery Backup System at Winchester Road & Highway 79 South 06-350 Alan Cook of Group One Video Taping of Temecula's Holiday Parade Contracts for Destruction — June 2012 06-351 Quality Code Publishing Temecula Municipal Code Service 06-353 Group 1 Productions Video Highlighting the City's Summer Activities and Programs 06-354 Waterscape Creations, Inc. Construction of Water Features for the Temecula Public Library 06-355 Sudhakar Company International Construction Services for Pechanga Parkway Phase II Street Improvements, Roadway Signage & Striping Contractor Services 06-356 Sherry Berry Music Promotion Agreement for the Old Town Community Agreement 06-357 Kaku Associates Old Town Parking Demand Study 06-361 European Cafe, Inc. Food & Beverage Sales Agreement for the Temecula Public Library and the Old Town Temecula Community Theater 06-362 Crossroads Software, Inc. Purchase and Implementation of Handheld Traffic Citation System 06-364 Rizzo Construction, Inc. Construction Agreement for Patricia H. Birdsall Sports Park Concession Stand Improvements 06-365 Trade In.Com dba Office Furniture Solutions Office Furniture for Fire Station 84 06-366 Aqua Tech Systems Install Chlorination System at Temecula Elementary School Swimming Pool 06-367 Concrete Alternatives Concrete Overlay Systems — Temecula Public Library 06-368 Yamada Enterprises Installation and Re -working of Book Shelving — Temecula Public Library 06-369 Austin -Foust Associates, Inc. Professional Consultant Services for Pechanga Parkway Improvements — Phase II Traffic Study 06-370 Loretta A. Worthey Regulatory Agreement 06-372 Public Resource Management Group Preparation and Filing of the City's Eligible Claims for FY 05/06 & 06/07 for Reimbursable State Mandated Costs 06-373 Various Independent Contractors Agreements for Community Services Department 2006 Various Recreational Instruction Agreements for Various Classes offered through the Recreation Brochure 2006 Contracts for Destruction — June 2012 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached 'Exhibit B" is a listing of records maintained in the City's Building and Safety Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in Resolution No. 07-02. Documents required for imaging complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., l hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head Rich/Joh% on, Building 'Qfficial Date APPROVED: City Attorney: Peter T Orson 7 ---- Date it !0:111`...i, `1113; r '.�ti EXHIBIT B CITY OF TEMECULA BUILDING & SAFETY DEPARTMENT 2012 DESTRUCTION BARCODE/BOX NUMBER TUFF/RECORD SERIES DESCRIPTION RETENTION SEE ATTACHED LIST 805-08 BUILDING PERMITS PERMANENT/ BC0003055, BC0003056, IMAGE IN LASERFICHE BC0003059, BC0003060, BC0003061, BC0003062 SEE ATTACHED LIST 805-07 BUILDING PLANS PERMANENT/ BOXES 180,186,187, IMAGE IN LASERFICHE 188,189,190,203, 204,220,223,224, 226,227,229,234, 236,239,240,241, 242,243,245,247, 249,252,253,259 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number Barcode No. 0003055 40465 AMESBURY (TRACT) LN B10-2019 40469 AMESBURY (TRACT) LN B10-2024 40473 AMESBURY (TRACT) LN B10-2022 40480 AMESBURY (TRACT) LN B10-1144 40484 AMESBURY (TRACT) LN B10-1143 27347 ANSELMO (TRACT) WY B10-1103 27356 ANSELMO (TRACT) WY B10-1106 44892 ATHEL (TRACT) WY B10-0016 44878 ATHEL (TRACT) WY B10-0014 44876 ATHEL (TRACT) WY B10-0020 44874 ATHEL (TRACT) WY B10-0050 44872 ATHEL (TRACT) WY B10-0017 44882 ATHEL (TRACT) WY B10-0018 44884 ATHEL (TRACT) WY B10-0051 44886 ATHEL (TRACT) WY B10-0021 44888 ATHEL (TRACT) WY B10-0015 44898 ATHEL (TRACT) WY B10-0019 44896 ATHEL (TRACT) WY B10-0052 31173 AVENIDA DEL REPOSO B11-1002 42755 BEAMER (TRACT) CT B10-1279 42851 BEAMER (TRACT) CT B10-1934 42864 BEAMER (TRACT) CT B10-2131 42867 BEAMER (TRACT) CT B11-0074 42880 BEAMER (TRACT) CT B10-1933 42899 BEAMER (TRACT) CT B10-1834 30887 BEL MONTE CT B10-1829 44929 BELLFLOWER (TRACT) LN B11-0328 44931 BELLFLOWER (TRACT) LN B11-0325 44932 BELLFLOWER (TRACT) LN B11-0324 44933 BELLFLOWER (TRACT) LN B11-0319 44934 BELLFLOWER (TRACT) LN B11-0318 44940 BELLFLOWER (TRACT) LN B11-0326 44942 BELLFLOWER (TRACT) LN B11-0323 44945 BELLFLOWER (TRACT) LN B11-0220 31234 BLACK MAPLE (TRACT) DR B10-1907 31242 BLACK MAPLE (TRACT) DR B10-1905 31238 BLACK MAPLE (TRACT) DR B10-1903 31226 BLACK MAPLE (TRACT) DR B10-1904 32649 BODLEY (TRACT) CT B10-1739 32681 BODLEY (TRACT) CT B10-1741 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 32694 BODLEY (TRACT) CT B10-1738 32697 BODLEY (TRACT) CT B10-1737 42490 BRADSHAW (TRACT) DR B10-1614 42522 BRADSHAW (TRACT) DR B10-1615 42525 BRADSHAW (TRACT) DR B10-1616 42538 BRADSHAW (TRACT) DR B10-1612 42541 BRADSHAW (TRACT) DR B10-1611 42554 BRADSHAW (TRACT) DR B10-1618 42602 BRADSHAW (TRACT) DR B10-1130 27246 BRANDON (TRACT) LN B10-0429 27264 BRANDON (TRACT) LN B10-0432 27336 BRANDON (TRACT) LN B10-1101 43248 BROOKWAY DR B11-0812 41915 BUSINESS PARK DR B10-0207 41915 BUSINESS PARK DR B10-1566 43448 BUSINESS PARK DR B09-1960 46352 CABIN (TRACT) CT B10-1768 46359 CABIN (TRACT) CT B10-1756 46362 CABIN (TRACT) CT B10-1758 46369 CABIN (TRACT) CT B10-1754 46372 CABIN (TRACT) CT B10-1755 46379 CABIN (TRACT) CT B10-1757 46382 CABIN (TRACT) CT B11-0539 46389 CABIN (TRACT) CT B11-0536 46392 CABIN (TRACT) CT B11-0537 46399 CABIN (TRACT) CT B11-0538 42939 CALA ROSSO B11-0998 30980 CALLE FUENTE B11-0824 41791 CASCADES CT B11-0893 44898 CHECKERBLOOM (TRACT) DR B10-1906 44906 CHECKERBLOOM (TRACT) DR B09-1902 27470 COMMERCE CENTER DR B10-1370 32446 CORTE BARELA B11-0790 31448 CORTE MALLORCA B10-1283 31935 CORTE SAGUNTO B11-1331 31397 CORTE SAN LEANDRO B11-0895 32327 CORTE SAN VINCENTE B11-0275 32300 CORTE SANTA CATALINA B11-0830 45822 DAVIANA (TRACT) WY B10-0297 45826 DAVIANA (TRACT) WY B10-0294 45830 DAVIANA (TRACT) WY B10-0296 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 45838 DAVIANA (TRACT) WY B10-0298 45842 DAVIANA (TRACT) WY B10-0293 45846 DAVIANA (TRACT) WY B10-0295 30470 DEL REY RD B10-1249 46282 DURANGO DR B11-0475 46436 DURANGO (TRACT) DR B10-0319 46450 DURANGO (TRACT) DR B10-0320 32102 ELK GROVE (TRACT) CT B10-0957 32111 ELK GROVE (TRACT) CT B10-0956 32120 ELK GROVE (TRACT) CT B10-0954 32129 ELK GROVE (TRACT) CT B10-0958 32138 ELK GROVE (TRACT) CT B10-0999 32147 ELK GROVE (TRACT) CT B10-1002 32156 ELK GROVE (TRACT) CT B10-1001 32163 ELK GROVE (TRACT) CT B10-1000 32731 FREESIA WY B11-1010 42274 GEORGE CUSHMAN CT 104 B10-1297 44912 HONEY LOCUST (TRACT) DR B10-1471 44914 HONEY LOCUST (TRACT) DR B10-1447 44916 HONEY LOCUST (TRACT) DR B10-1451 44918 HONEY LOCUST (TRACT) DR B10-1453 44920 HONEY LOCUST (TRACT) DR B10-1449 45971 HUNTER LODGE (TRACT) LN B10-0385 45963 HUNTER LODGE (TRACT) LN B10-0387 45955 HUNTER LODGE (TRACT) LN B10-0384 45947 HUNTER LODGE (TRACT) LN B10-0386 45939 HUNTER LODGE (TRACT) LN B10-0382 45931 HUNTER LODGE (TRACT) LN B10-0383 46191 HUNTER TRAIL B10-1704 27699 JEFFERSON AVE 207 B10-0054 27699 JEFFERSON AVE 305 B10-1299 39525 LIEFER RD B10-2154 39859 LONGLEAF ST B11-1046 42176 LYNDIE LN B10-1306 27309 MADISON AVE B10-0979 32242 MCCABE CT B11-0630 32572 MILLER (TRACT) CT B10-1121 32572 MILLER (TRACT) CT B10-1280 32588 MILLER (TRACT) CT B10-1122 32604 MILLER (TRACT) CT B10-1123 32620 MILLER (TRACT) CT B10-1124 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 39834 N GENERAL KEARNY RD B11-0712 28465 OLD TOWN FRONT ST 102 B10-0565 28780 OLD TOWN FRONT ST D2 B10-0634 28975 OLD TOWN FRONT ST 100 B09-0512, B09-0513 & B09-1783 46775 PEACH TREE (TRACT) ST B10-1164 46815 PEACH TREE (TRACT) ST B10-1166 46825 PEACH TREE (TRACT) ST B10-1161 46835 PEACH TREE (TRACT) ST B10-1165 41237 PINETREE CR B10-1082 41284 PLACER LAFITE B09-1276 29740 RANCHO CALIFORNIA RD 100 B10-0606 31493 RANCHO PUEBLO B10-1298 31524 RANCHO PUEBLO B09-0181 46197 ROCKY TRAIL (TRACT) LN B10-1414 46201 ROCKYTRAIL(TRACT) LN B10-1411 46205 ROCKY TRAIL (TRACT) LN B10-1408 43355 SAN FERMIN PL B10-1320 30604 SOUTHERN CROSS RD B11-0715 30445 SPICA CT B11-1044 31157 STRAWBERRY TREE LN B10-0326 31159 STRAWBERRY TREE LN B10-0337 31161 STRAWBERRY TREE LN B10-0338 31163 STRAWBERRY TREE LN B10-0330 31166 STRAWBERRY TREE LN B10-0333 31167 STRAWBERRY TREE LN B10-0327 31171 STRAWBERRY TREE LN B10-0339 31172 STRAWBERRY TREE LN B10-0341 31173 STRAWBERRY TREE LN B10-0331 31175 STRAWBERRY TREE LN B10-1446 31177 STRAWBERRY TREE LN B10-1450 31178 STRAWBERRY TREE LN B10-1978 31179 STRAWBERRY TREE LN B10-1452 31180 STRAWBERRY TREE LN B10-1974 31181 STRAWBERRY TREE LN B10-1448 31182 STRAWBERRY TREE LN B10-1982 31183 STRAWBERRY TREE LN B10-1470 31183 STRAWBERRY TREE LN B10-1472 31184 STRAWBERRY TREE LN B10-1973 31186 STRAWBERRY TREE LN B10-1977 31188 STRAWBERRY TREE LN B10-1979 31190 STRAWBERRY TREE LN B10-1975 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 31192 STRAWBERRY TREE LN B10-1983 31160 SUNFLOWER WY B10-0329 31162 SUNFLOWER WY B10-0336 31164 SUNFLOWER WY B10-0341 31169 SUNFLOWER WY B10-0334 31170 SUNFLOWER WY B10-0332 31174 SUNFLOWER WY B10-0335 31176 SUNFLOWER WY B10-0328 33239 SUSAN GRACE CT B11-0735 31045 TEMECULA PARKWAY B10-1366 31741 TEMECULA PARKWAY A B11-0997 31754 TEMECULA PARKWAY A B11-0696 31829 TEMECULA PARKWAY B3 B10-1077 31934 TEMECULA PARKWAY B09-1616 32225 TEMECULA PARKWAY B11-0638 33321 TEMECULA PARKWAY 101 B10-0247 33321 TEMECULA PARKWAY 102 B10-0248 32483 TEMECULA PARKWAY 115 B10-0643 44064 TERRAZA CT B11-0028 45343 TESIBEN CT B10-1585 46343 TETON TRAIL B10-0744 46346 TETON TRAIL B10-0745 46353 TETON TRAIL B10-0746 46356 TETON TRAIL B10-0743 45426 TOURNAMENT LN B11-0928 33020 TULLEY RANCH RD B11-1021 29118 VALLEJO AVE B11-1306 33137 VIA ALVARO B11-1049 32212 VIA CORDARO B11-0770 42072 VIA CUESTA AL SOL B11-0613 27280 VIA INDUSTRIA A&B B10-0252 27363 VIA INDUSTRIA B10-1515 27363 VIA INDUSTRIA B10-1516 27381 VIA INDUSTRIA B09-1975 27440 VIA INDUSTRIA A B11-1303 30528 VIA NORTE B11-0786 30865 VIA NORTE B08-0539 28362 VINCENT MORAGA DR B11-1310 40460 WGASA PL B10-0377 41602 WILLOW RUN RD B11-0300 39848 WINCHESTER RD C B10-1322 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 40435 40756 40820 40820 40820 40756 40756 40760 40770 40820 40820 40820 40820 40820 41900 33077 33392 26520 26531 26531 26531 27450 27450 27576 29528 WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WOLFE (TRACT) WOLFE YNEZ YNEZ YNEZ YNEZ YNEZ YNEZ YNEZ YNEZ Barcode No. 0003056 42130 42144 32460 44633 32986 29982 44718 30891 32212 30887 43064 45856 43357 43422 Agena St Agena St Akes Pass Alighchi Way Anasazi Dr Avenida Cima Del Sol Avita Cr Bardmoor Dr Beaver Creek Ln Bel Monte Ct Blackdeer Loop #D Boulder Way Business Park Dr Business Park Dr #105 RD RD 270 RD 1560 RD 2150 RD 2400 RD 280 RD 290 RD RD 780 RD 2120 RD 2253 RD 2270 RD 2285 RD 2390 RD 100 ST ST RD RD A RD A RD B RD RD 122 RD H1 RD B10-0283 B10-1231 B10-0272 B10-0242 B10-2121 B10-0343 B10-0342 B10-0209 B10-1889 B10-0099 B10-1955 B10-1415 B10-0268 B10-0441 B10-1946 B04-3367 B11-0194 B10-0859 B10-0180 & 0181 B10-0588 B10-0869 B11-1321 B10-1295 B09-1878 B10-1478 B10-1634 B10-1729 B10-1723 B10-1563 B10-1640 B10-1727 B10-1329 B10-1644 B10-1332/610-1334 B10-1693 B10-1439 B10-1489 B10-1728 B10-1367 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 44279 Cabo St B10-1622 42933 Cala Rosso B10-1227 45601 Calle Ayora B10-1056 32115 Calle Ballentine B10-1510 43961 Calle De Velardo B10-1200 30147 Calle Halcon B10-1328 44731 Calle Hilario B10-1699 42958 Calle Jeminez B10-1364 42890 Calle Londe B10-1285 44706 Calle Lopez B10-1719 40168 Calle Medusa B10-1254 43529 Calle Nacido B10-1258,610-1541 30909 Calle Pina Colada B10-1373 32313 Calle Resaca B10-1724 43132 Calle Veronica B10-1713 39806 Cambridge PI B10-1343 45687 Caminito Olite B10-1333 44691 Camino Gonzales B10-1534 32105 Camino Herencia B10-1316 45741 Camino Rubi B10-1691 41824 Cascades Ct B10-1432 45801 Cloudburst Lane B10-1401 32117 Cold Creek B10-1256 27470 Commerce Center Dr #A B10-1480 27470 Commerce Center Dr #E B10-1317 27470 Commerce Center Dr #G-7 B10-1711 27470 Commerce Center Dr #S11A B10-1473 27470 Commerce Center Dr. #S15 B10-1632 27470 Commerce Center Dr #S19A B10-1484 27470 Commerce Center Dr #532 B10-1525 27470 Commerce Center Dr #S36 B10-1715 27516 Commerce Center Dr B10-1670 27516 Commerce Center Dr #A B10-1519 27532 Commerce Center Dr B10-1692 32041 Corte Eldorado B10-1633 31675 Corte Esparza B10-1697 31681 Corte Esparza B10-1721 29819 Corte Faldas B10-1549 31475 Corte Mallorca B10-1271 31388 Corte Montiel B10-1775 31398 Corte Montiel B10-1714 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 45620 Corte Montril B10-1434 31666 Corte Padrera B10-1338 44894 Corte Rodriguez B10-1655 31855 Corte Sagunto B10-1623 31491 Corte Salinas B10-1433 31456 Corte Sonora B10-1494 41825 Corte Valentine B10-1535 44651 Corte Veranos B10-1539 42388 Corte Villosa B10-1431 33192 Corte Yaca B10-1513 32340 Corte Zamora B10-1743/610-1591 45048 Corte Zorita B10-1327/610-1251 41327 Cresta Verde Ct B10-1344 33383 Crest View Dr B10-1554 42069 DLR Dr B10-1269 28046 Del Rio Rd B10-1787 27731 Diaz Rd B10-1695 27973 Diaz Rd B10-1321 43453 Dodaro Dr B10-1661 41879 Driver Ln B10-1658 46287 Durango Dr B10-1486 46380 Durango Dr B10-1300 46408 Durango Dr B10-1705 46413 Durango Dr 610-1575/B10-1523 46427 Durango Dr B10-1476 46441 Durango Dr B10 -1522/B10-1477 41689 Enterprise Cir N #112 B10-1274 30690 Feather Ct B10-1716 28403 Felix Valdez Rd B10-1553 41065 First St B10-1709 32125 Granite Dr B10-1584 43111 Greene Cr B10-1559 43127 Greene Cr B10-1674 30752 Hillcrest Dr B10-1454 32787 Hislop Way B10-1311 30591 Hollyberry Ln B10-1402 45883 Hunter Lodge Ln B10-1339 45931 Hunter Lodge Ln B10 -1707/B10-1706 46116 Hunter Trail B10-1479 46177 Hunter Trail B10-1561 31483 Inverness Ct B10-1690 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 31525 Jedediah Smith Rd B10-1732 27405 Jefferson Av B10-1365 27415 Jefferson Av B10-1567 27464 Jefferson Av B10-1772 27470 Jefferson Av #2 B10-1312 27645 Jefferson Av #104B B10-1626 27645 Jefferson Av #111 B10-1579 27715 Jefferson Av B10-1643 27715 Jefferson Av #105B B10-1370 27911 Jefferson Av #107 B10-1362 27969 Jefferson Av B10-1576 33267 Kabian Ct B10-1443 44771 Kit Ct B10-1508 44737 E La Paz St B10-1710 39120 Liefer Rd B10-1556 32066 Live Oak Dr B10-1581 32157 Live Oak Dr B10-1592/610-1582 27385 Lock Haven Ct B10-1356 30956 Loma Linda Rd B10-1444 31747 Loma Linda Rd B10-1483 33969 Lydia Ct B10-1219 42176 Lyndie Lane B10 -1733/B10-1304 32397 Magenta Ct B10-1734 27114 Majello Ct B10-1712 45583 Manatee Wy B10-1558 33454 Manchester Rd B10-1337 33541 Maplewood Ct B10-1720 41607 Margarita Rd #101 B10-1745 43950 Margarita Rd B10-1530 44155 Margarita Rd B10 -1574/B10-1548 44157 Margarita Rd B08-0573 43040 Margarita Rd B10-1267 44972 Marge P1 B10-1326 30972 Mashie Wy B10-1335 32623 Miller Ct B10-1620 43425 Monte Ct B10-1702 43465 Monte Ct B10-1629 41023 Montelena Cr B10-1731 30450 Moonlight Ct B10-1259 45644 Muirfield Dr B10-1330 45679 Muirfield Dr B10-1528 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 41785 Nicole Ln B10-1621 41789 Nicole Ln B10-1313 41785 Nicole Ln #6 B10-1760 41785 Nicole Ln #9 B10-1776 43041 Noble Ct B10-1694 39667 Oak Cliff Dr B10-1417 39815 Oak Cliff Dr B10-1507 28459 Old Town Front St B10-1571 28465 Old Town Front St #103 B10-1357 28475 Old Town Front St B10-1406 28545 Old Town Front St B10-1363 28636 Old Town Front St #104 B10-1445 28663 Old Town Front St B10-1371 28690 Old Town Front St #420 B10-1358 28781 Old Town Front St B10-1580 28822 Old Town Front St #207 B10-1341 28900 Old Town Front St B10-1657 27572 Parkside Dr B10-1529 31217 Pauba Rd #100 B10-1587 32374 Pauba Rd B10-1487 31684 Paseo Goleta B10-1656 31275 Pescado Dr B10-1663 41274 Pine Tree Cr B10-1481 45502 Ponderosa Ct B10-1340 31240 Puas Dr B10-1354 28912 Pujol St B10-1442 28441 Rancho California Rd #2 B10-1583 29560 Rancho California Rd B10-1314 30570 Rancho California Rd #111A B10-1368/810-1369 31795 Rancho California Rd #400 B10-1490 31524 Rancho Pueblo B10-1403 32964 Regina Dr B10-1331 33028 Regina Dr B10-1375 42225 Remington Ave B10-1361 42225 Remington Ave #A4 B10-0870 42589 Remora St B10-1671 32654 Ritchart Ct B10-1441 42109 Roanoke St B10-1625 40105 Roshani Dr B10-1717 41323 Rue Jadot B10-1475 33085 Sage Ct B10-1253 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 29775 Santiago Rd B10-0767 30954 Shaba Cr B10-1359 31105 Shicali Ct B10-1586/610-1376 30169 Sierra Madre Dr B10-1416 27637 Sonora Cr B10-1537 39343 Springtime Dr B10-1291 29630 Stonewood Rd B10-1667 42700 Sunny Meadows Dr B10-1255 39888 Sweet Brier Cr B10-1492 32126 Sycamore Ct B10-1318 32084 Tall Oak Ct B10-1220 31677 Temecula Pkwy B10-1246/610-1303 32055 Temecula Pkwy B10-1488 32240 Temecula Pkwy #102 B10-1532 32475 Temecula Pkwy B10-1294 32819 Temecula Pkwy B10-1630 33321 Temecula Pkwy #105 B10-1761 45311 Tiburcio Dr B10-1301 30251 Tradewater Ct B10-1742 32927 Valentino Way B10-1666 29581 Vallejo Ave B10-1230 41959 Vardon Dr B10-1696 32219 Via Almazan B10-1722 33199 Via Alvaro B10-1646 31753 Via Campanario B10-1773 31765 Via Cordoba B10-1654 46065 Via La Colorada B10-1315 46157 Via La Tranquila B10-1266 29732 Via Las Chacras B10-1228 29758 Via Las Chacras B10-1774 29489 Via Las Colinas #253 B10-1668 29720 Via Norte B10-1610 31537 Via San Carlos B10-1788 31755 Via Telesio B10-1718 30246 Villa Alturas B10-1405 39694 Winchester Rd #B B10-1726 40640 Winchester Rd #2770 B10-1578 40744 Winchester Rd B10-1482 40820 Winchester Rd #2530 B10-1518 40820 Winchester Rd B10-1588 40820 Winchester Rd #2460 B10-1627 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 40820 Winchester Rd 40820 Winchester Rd 40820 Winchester Rd #2270 40820 Winchester Rd #2200 41720 Winchester Rd #I 42092 Winchester Rd #B 42188 Winchester Rd 26111 Ynez Rd #B-14 26111 Ynez Rd #B29 26411 Ynez Rd 26443 Ynez Rd 26531 Ynez Rd #E 26550 Ynez Rd 27450 Ynez Rd 27491 Ynez Rd 27544 Ynez Rd #Q-2 27548 Ynez Rd 27576 Ynez Rd #H-13 29521 Ynez Rd 32404 Yosemite Ln 42095 Zevo Dr #A6 41571 Zinfandel Ave Lot 122 TR 24188-2 B10-1565 B10-1642 B10-1673 B10-1675 B10-1520 B10-1419 B10-1526 B10-1290 B10-1474 B10-1645 B10-1293 B10-1324 B10-1698 B10-1325 B10-1440 B10-1252 B10-1360 B10-1759 B10-1639 B10-1555 B10-1132 B10-1669 B10-1676 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number Barcode No. 0003059 41955 5TH ST B09-0464 27410 ANSELMO (TRACT) WY B10-1096 41090 AVENIDA VERDE B11-1727 40344 BALBOA DR B11-1317 42963 BEAMER (TRACT) CT B11-0989 42979 BEAMER (TRACT) CT B11-1041 42995 BEAMER (TRACT) CT 811-0631 43008 BEAMER (TRACT) CT B11-0634 43024 BEAMER (TRACT) CT B11-1022 43040 BEAMER (TRACT) CT B11-1034 43043 BEAMER (TRACT) CT B11-0988 43059 BEAMER (TRACT) CT B11-0985 43075 BEAMER (TRACT) CT 811-1039 43091 BEAMER (TRACT) CT B11-0986 44927 BELLFLOWER (TRACT) LN B11-0322 44928 BELLFLOWER (TRACT) LN B11-0321 44930 BELLFLOWER (TRACT) LN 811-0327 44935 BELLFLOWER (TRACT) LN B11-0359 41486 BIG SAGE CT B10-0750 32503 BINGHAM DR B11-0524 31988 BITTERROOT CT B11-0702 32825 BONITA MESA ST B11-1439 45936 BRISTLECONE CT B11-1320 28836 BRISTOL RD B11-0762 31076 BUNKER DR 810-1763 32619 BURNETT (TRACT) WY B11-0984 31410 CALA CARRASCO B11-0352 31148 CALLE ARAGON B11-1531 43080 CALLE CAMELLIA B11-1476 43130 CALLE CAMELLIA B11-0295 40646 CALLE FIESTA B10-1818 44698 CALLE HILARIO B10-0462 39865 CALLE MEDUSA B09-1854 39865 CALLE MEDUSA 810-0737 39865 CALLE MEDUSA B10-1067 43447 CALLE NACIDO B11-1216 44632 CAMINO GONZALES B11-0882 32050 CAMINO HERENCIA B11-1481 31968 CAMINO MOLNAR B11-1138 32109 CAMINO NUNEZ B11-1808 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 42293 CAMINO ROMO B11-1322 40485 CHANTEMAR WY B11-1179 27464 COMMERCE CENTER DR K B11-1156 27548 COMMERCE CENTER DR B08-1277 27548 COMMERCE CENTER DR J B08-1286 27590 COMMERCE CENTER DR B09-1789 31126 CORTE ANZA B11-1135 43240 CORTE ASTORGA B11-1644 43475 CORTE BARBASTE B11-1168 32009 CORTE CAMEL B11-0697 45855 CORTE CARMELLO B11-1456 31805 CORTE ROSARIO B10-0859 31918 COTTONWOOD (TRACT) DR B11-0974 31921 COTTONWOOD (TRACT) DR B11-0975 32926 COTTONWOOD (TRACT) DR B11-0976 31929 COTTONWOOD (TRACT) DR B11-0973 31934 COTTONWOOD (TRACT) DR B11-0967 31937 COTTONWOOD (TRACT) DR B11-0966 31942 COTTONWOOD (TRACT) DR B11-0968 32452 DAHL (TRACT) DR B11-0263 32455 DAHL (TRACT) DR B11-0269 32468 DAHL (TRACT) DR B11-0267 32471 DAHL (TRACT) DR B11-0266 32487 DAHL (TRACT) DR B11-0264 32500 DAHL (TRACT) DR B11-0268 30470 DEL REY RD B10-0857 30470 DEL REY RD B11-1245 28071 DIAZ RD B09-0080 32632 DORSET CT B11-1826 32676 DRISCOLL (TRACT) CT B11-0547 46163 DRYMEN AVE B11-1086 32635 FAVARA DR B11-1114 42528 GARCIA (TRACT) WY B11-1065 42531 GARCIA (TRACT) WY B11-1066 42544 GARCIA (TRACT) WY B11-1069 42544 GARCIA (TRACT) WY B11-1507 42547 GARCIA (TRACT) WY B11-1068 42560 GARCIA (TRACT) WY B11-1067 42563 GARCIA (TRACT) WY B11-1064 32648 GEORGINE (TRACT) CT B11-1042 32651 GEORGINE (TRACT) CT B11-0636 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 32664 32667 32683 32696 32699 43012 43028 43031 43060 32513 45647 31240 32619 27625 27710 32894 46472 32178 32178 32178 46232 27250 45635 42200 44060 44092 39050 42284 30608 32572 41607 27247 27307 41785 40253 28322 28544 28545 28636 28780 45837 GEORGINE (TRACT) GEORGINE (TRACT) GEORGINE (TRACT) GEORGINE (TRACT) GEORGINE (TRACT) GREENE (TRACT) GREENE (TRACT) GREENE (TRACT) GREENE (TRACT) GUEVARA HAWK HICKORY HISLOP JEFFERSON JEFFERSON JOSHEROO KOHINOOR LIVE OAK LIVE OAK LIVE OAK LONE PINE MADISON MAGNOLIA MAIN MARGARITA MARGARITA MASHIE MEADOWS PARKWAY MILANO MILLER MONTEREY NICOLAS NICOLAS NICOLE ODESSA OLD TOWN FRONT OLD TOWN FRONT OLD TOWN FRONT OLD TOWN FRONT OLD TOWN FRONT PALMETTO CT CT CT CT CT CR CR CR CR DR CT PL WY AVE AVE CT WY DR DR DR DR AVE PL ST RD RD WY RD CT PL RD RD LN DR ST ST ST ST ST WY B11-0635 B11-0549 B11-0773 B11-0548 B11-0550 B11-1193 B11-1290 B11-1292 B11-1291 B11-1249 B11-0691 B11-1899 B11-1807 103 B08-0567 B11-0522 B11-0525 B11-1247 B11-0642 B11-0996 B11-1003 B05-4089-4091 C B11-1944 B11-1285 A B11-1694-1696 B10-1918 B09-0185 B11-1408 B11-1615 B11-1172 B10-1280 B11-1360 B07-3050 B07-3045 B10-1347 B11-1455 B09-1848 304 B09-1060 103 B11-1787 103 B11-1945 C5 B10-1085 B11-1792 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 45846 PASEO GALLANTE B10-1346 46725 PEACH TREE (TRACT) ST B10-2012 28801 PUJOL ST B07-3262-3275 29762 RANCHO CALIFORNIA RD 112 B10-1070 42208 REMINGTON AVE B11-0491 42643 RIVERA DR B11-1817 42108 ROICK DR F B11-1675 32468 ROSADO CT B11-0714 27539 ROSEBAY CT B11-1949 33099 SAGE CT B11-1266 45414 SAINT TISBURY ST B08-1830 27586 SANDERLING WY B10-0253 29775 SANTIAGO RD B11-1087 44821 SHALE CR B11-1091 41858 SHOREWOOD CT B11-0559 30225 SIERRA MADRE B11-1211 31158 SUNFLOWER (TRACT) WY B09-0292 31165 SUNFLOWER WY B10-0078 42790 SUNNY MEADOWS (TRACT) DR B11-1553 30571 TEMECULA PARKWAY C B10-1557 31741 TEMECULA PARKWAY B11-1142 32065 TEMECULA PARKWAY B11-1472 32225 TEMECULA PARKWAY B11-1483 44017 TERRAZA CT B11-1392 46366 TETON TRAIL B11-1836 27455 TIERRA ALTA WY B10-2113 28850 TOPSFIELD CT B08-0654 44881 TROTSDALE DR B11-1597 30179 VIA CORSICA B11-1199 43122 VIA DOS PICOS B11-1480 27530 VIA INDUSTRIA A B09-0518 46060 VIA LA COLORADA B09-1349 30150 VIA MONTEREY B11-1861 31614 VIA SAN CARLOS B11-0862 30275 VIA VAL VERDE B08-1558 40438 WINCHESTER RD B11-0794 40450 WINCHESTER RD B11-1565 40760 WINCHESTER RD B11-1328 40764 WINCHESTER RD 525 B11-1140 40820 WINCHESTER RD 1360 B11-1466 40820 WINCHESTER RD 2210 B10-1589 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 40820 WINCHESTER RD 2210 B10-1590 40820 WINCHESTER RD 2253 B08-0297 40820 WINCHESTER RD 2360 B08-1828 40820 WINCHESTER RD 2380 B11-1777 40820 WINCHESTER RD 2400 B11-0546 33077 WOLFE ST B11-1098 31974 WOODSIDE (TRACT) CT B06-0578 42155 WYANDOTTE ST B11-1697 26423 YNEZ RD B11-1001 26423 YNEZ RD B11-1009 26531 YNEZ RD B10-0142 26531 YNEZ RD B B10-0080 26531 YNEZ RD E B11-0721 26531 YNEZ RD E B11-0815 26610 YNEZ RD B10-0160 27420 YNEZ RD B11-0820 27540 YNEZ RD B11-0703 27548 YNEZ RD B11-1911 27555 YNEZ RD B11-1789 24188-2 MAP (WALLS) B11-1364-1376 24188-3 MAP (WALLS) B11-0898-0910 29798 MAP (WALLS) B09-0723 30264-8 MAP (WALLS) B10-0725-0726 30264-10 MAP (WALLS) B09-1279-84,609-1540-44 30264-11 MAP (WALLS) B09 -1402-07,B09-1791-97 31946 MAP (TRASH ENCLOSURE) B07 -1666-67;69-73,B10-0083-88 33124 MAP (WALLS) B10-1013-18 Barcode No. 0003060 44894 Athel Wy 41050 Avenida Verde 43015 Blackdeer Loop #107 31205 Black Maple Dr 31209 Black Maple Dr 31213 Black Maple Dr 31217 Black Maple Dr 31218 Black Maple Dr 31225 Black Maple Dr 31246 Black Maple Dr 31246 Black Maple Dr 31252 Black Maple Dr B10-0022 B09-0806 B09-0673 B09-1623 B09-1621 B09-1624 B09-1619 B09-1620 B09-1622 B09-1736 B06-2534 B09-1741 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 31260 Black Maple Dr 44983 Blue Rosemary Wy 27210 Brandon Ln 43391 Business Park Dr #C 32300 Calle Avella 40545 Calle Torcida 45916 Camino Rubi 45926 Camino Rubi 45936 Camino Rubi 45936 Camino Rubi 45956 Camino Rubi 30032 Cielo Mesa 45801 Cloudburst Ln 45809 Cloudburst Ln 32110 Corte Eldorado 31818 Corte Mendoza 42400 Cosmic Dr 45866 Daviana Wy 45870 Daviana Wy 45874 Daviana Wy 31858 Domenoe Wy 46254 Durango Dr 46259 Durango Dr 46268 Durango Dr 46273 Durango Dr 46282 Durango Dr 46296 Durango Dr 46310 Durango Dr 46338 Durango Dr 46352 Durango Dr 46366 Durango Dr 46380 Durango Dr 46393 Durango Dr 41661 Enterprise Circle N #115 30757 Jedediah Smith Rd 27720 Jefferson Av #400 30061 Laurie Rae Ln 31178 Lavendar Ct 31728 Leigh Ln 32085 Live Oak Dr 32085 Live Oak Dr B09-1740 B09-0969 B10-1345 B10-1059 B10-1307 B10-0515 B08-0245 B08-0237 B08-0242 B08-0242 B08-0243 B10-0955 B10-1401 B10-1458 B10-0119 B10-1229 B10-0425 B10-0289 B10-0290 B10-0291 B09-1379 B09-1604 B09-1607 B09-1608 B09-1605 B09-1603 B09-1606 B09-1950 B09-1948 B09-1951 B09-1952 B09-1954 B09-1949 B10-1224 B10-0627 B10-0969 B10-0954 B09-0142 B09-0356 B10-0261 B09-1468 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 32090 Live Oak Dr 32093 Live Oak Dr 32093 Live Oak Dr 32098 Live Oak Dr 32098 Live Oak Dr 32101 Live Oak Dr 32101 Live Oak Dr 32149 Live Oak Dr 32154 Live Oak Dr 32157 Live Oak Dr 32162 Live Oak Dr 46392 Lone Pine Dr 46101 Maple Dr 46125 Maple Dr 40573 Margarita Rd 41377 Margarita Rd #104 43040 Margarita Rd 44155 Margarita Rd 44155 Margarita Rd 44155 Margarita Rd #131 44155 Margarita Rd 45495 Masters Ave 45583 Merona Ct 46328 Miner Trail 31187 Mountain Lilac Wy 31191 Mountain Lilac Wy 27287 Nicolas Rd #104 27287 Nicolas Rd #106 41793 Nicole Ln 32816 Northshire Cr 28544 Old Town Front #303 28544 Old Town Front #305 28690 Old Town Front St 28690 Old Town Front St 28780 Old Town Front St #B11 28822 Old Town Front St #202 29000 Old Town Front #A 29073 Overland Dr #C 42105 Paseo Brilliante 46525 Peach Tree St 46152 Pinon Pine Wy B10-0257 B10-2060 B09-1466 B09-1467 B10-0258 B10-0259 B09-1465 B10-0230 B10-0231 B10-0232 B10-0229 B09-0654 B09-1828 B09-1827 B07-3197 B09-0795 B10-0803 B07-2608 B07-0183 B08-0011 B10-1762&1764 B09-0645 B10-1052 B09-0620 B09-1847 B09-1841 B10-0314 B10-0144 B09-0092 B10-1260 808-2004 B09-0953 B09-0610 B10-1056 B09-0892 B09-0124 B09-1610 B10-0883 B09-0360 B10-0196 B09-0932 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 44870 29560 31795 31963 31963 31537 31877 31878 31881 31882 31885 31889 31893 31886 31890 31894 31901 31905 31909 31913 31917 30461 42245 32970 42103 42685 42210 32603 46067 39668 31519 30643 39351 32034 32044 32054 45275 31154 31144 31145 31145 Poppy Ridge Dr Rancho California Rd #200 Rancho California Rd #400 Rancho California Rd Rancho California Rd #100 Rancho Pueblo #105 Red Pine Wy Red Pine Wy Red Pine Wy Red Pine Wy Red Red Red Red Red Red Red Red Red Red Red Red Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy Pine Wy River Cr Remington Avenue #8 Rhine Av Rio Nedo #107 Rio Nedo Roick Dr #2 Ritter Ct Rocky Trail Ln Roripaugh Rd Royal Oaks Dr San Pasqual Rd Shree Rd Sierra Ridge Wy Sierra Ridge Wy Sierra Ridge Wy Silverado Ln Strawberry Tree Ln Strawberry Tree Ln Strawberry Tree Ln Strawberry Tree Ln B09-0276 B10-1511 B10-1273 B 10-0748 B10-0284 B10-1008 B10-0267 B10-0582 B10-0265 B10-0578 B10-0263 B10-0264 B10-0266 B10-0576 B10-0580 B10-0584 B10-0585 B10-0581 B10-0577 B10-0579 B10-0583 B09-0244 B09-0658 B09-0769 B09-0660 B09-0586 B09-0662 B09-0461 B09-1720 B09-2026 B09-0355 B10-0420 B09-0625 B10-0162 B10-0165 B10-0163 B10-0736 B10-0433 B 10-0445 B10-0446 B 10-0444 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 31148 Strawberry Tree Ln 31149 Strawberry Tree Ln 31150 Strawberry Tree Ln 31151 Strawberry Tree Ln 31152 Strawberry Tree Ln 31153 Strawberry Tree Ln 31155 Strawberry Tree Ln 31161 Strawberry Tree Ln 31232 Strawberry Tree Ln 31251 Strawberry Tree Ln 31169 Sunflower Wy 31169 Sunflower Wy 32188 Sycamore Ct 32121 Sycamore Ct 32126 Sycamore Ct 32129 Sycamore Ct 32134 Sycamore Ct 32137 Sycamore Ct 32142 Sycamore Ct 31677 Temecula Pkwy 31845 Temecula Pkwy 31845 Temecula Pkwy 31960 Temecula Pkwy 32200 Temecula Pkwy 32705 Temecula Pkwy #100 32815 Temecula Pkwy 32815 Temecula Pkwy 46383 Teton Trail 46386 Teton Trail 46393 Teton Trail 46403 Teton Trail 46413 Teton Trail 46211 Timbermine Ln 46219 Timbermine Ln 46223 Timbermine Ln 46227 Timbermine Ln 32828 Tulley Ranch Rd 29290 Vallejo Av 29740 Valle Verde 27286 Via Industria 27286 Via Industria B10-0427 B10-0434 B10-0435 B10-0438 B10-0437 B10-0436 B10-0428 B10-1971 B09-0169 B09-0170 B09-1597 B09-1598 B09-2007 B09-2012 B09-2009 B09-2010 B09-2015 B09-2016 B09-2011 B10-0889 B10-0607 B10-1336 B 10-0485 B10-1261 B10-0520 B09-0649 B09-0693 B10-0225 B10-0223 B10-0222 B10-0224 B10-0164 B09-1451 B09-1447 B09-1448 B09-1450 B09-0663 B09-1588 B09-0617 B10-0636 B10-0872 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 27286 Via industria # G B10-1420 27313 Via Industria B10-1189 27398 Via industria # E B09-1026 29916 Villa Alturas Dr B10-1037 40426 Winchester Rd B10-0620 40764 Winchester Rd #550 B09-0348 40764 Winchester Rd #580 B09-1891 40820 Winchester Rd #1020 B09-1973 40820 Winchester Rd #2262 B10-0098 40820 Winchester Rd #2360 B09-0347 40820 Winchester Rd #1550 B09-0314 41005 Winchester Rd B09-1945 41630 Winchester Rd #A B10-0305 41980 Winchester Rd B09-1990 26443 Ynez Rd B10-1421 26531 Ynez Rd #A B08-2198 26531 Ynez Rd C B08-1621 26531 Ynez Rd C B09-1745' 26531 Ynez Rd B09-0657 26531 Ynez Rd #B B09-1272 26531 Ynez Rd #E B10-1837 26531 Ynez Rd #A B09-2000 26531 Ynez Rd #B B09-1548 26531 Ynez Rd B08-1650 26531 Ynez Rd #D B08-1622 26531 Ynez Rd #B B08-2199 26531 Ynez Rd B08-2200 26531 Ynez Rd B08-1888 27540 Ynez Rd #J1 B10-0816 27540 Ynez Rd #J1 B10-1069 27555 Ynez Rd #A B09-1535 27555 Ynez Rd #120 B10-0668 27560 Ynez Rd B08-0804 29798-1-5 Tract Map (Mahogany At Wolf Creek) File only 32169 Tract Map (Savannah at Harveston) File only 31344 Tract Map (Portraits at Gallery Homes) File only 29798-3 Tract Map (Marquis at Wolf Creek) File only 29798-2,6,10 Tract Map (Aspen at Wolf Creek) File only Barcode No.0003061 42081 3RD ST B09-0609 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 41955 5TH ST 102 B09-1635 43710 ALTAMURA CT B10-1779 27284 ANSELMO WY B10-1462 27392 ANSELMO WY B10-1095 27401 ANSELMO WY B10-1099 27428 ANSELMO WY B10-1092 27446 ANSELMO WY B10-1089 27446 ANSELMO WY B11-0216 27455 ANSELMO WY B10-1090 27373 AVON LN B10-1464 27238 AVON LN B10-1465 27364 AVON LN B10-1466 30880 AVENIDA BUENA SUERTE B10-1277 44535 BEDFORD CT F B11-0198 44535 BEDFORD CT F B11-0226 43015 BLACKDEER LOOP 101 B09-0666 43015 BLACKDEER LOOP 108 B09-0674 43015 BLACKDEER LOOP 102 B09-0668 43015 BLACKDEER LOOP 103 B09-0669 43015 BLACKDEER LOOP 104 B09-0670 43015 BLACKDEER LOOP 105 B09-0671 43015 BLACKDEER LOOP 106 B09-0672 43015 BLACKDEER LOOP 201 B09-0675 43015 BLACKDEER LOOP 202 B09-0676 43015 BLACKDEER LOOP 203 B09-0677 43012 BLACKDEER LOOP 204 B09-0678 43015 BLACKDEER LOOP 206 B09-0680 43015 BLACKDEER LOOP 207 B09-0681 43015 BLACKDEER LOOP 305 B09-0679 43015 BLACKDEER LOOP 208 B09-0682 44995 BLUE ROSEMARY WY B09-0971 45856 BOULDER WY B09-1003 45859 BOULDER WY B09-1018 45864 BOULDER WY B09-1014 45867 BOULDER WY B09-1017 45875 BOULDER WY B09-1016 41837 BOREALIS DR B10-0848 42506 BRADSHAW DR B10-1617 42509 BRADSHAW DR B10-1613 42586 BRADSHAW DR B10-1131 42602 BRADSHAW DR B10-1547 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 30935 43385 43430 45593 32230 43062 40330 32018 45921 45951 45961 45966 32108 44837 44842 44845 44850 41131 42000 42125 45790 45793 45798 45806 45809 45814 45817 45825 45829 32054 32068 32103 32117 27470 43425 32235 44716 45672 45620 31805 43058 BRANFORD BUSINESS PARK BUSINESS PARK CALLE AYORA CALLESITO FADRIQUE CAMINO CARUNA CAMINO CHAPOS CAMINO MAREA CAMINO RUBI Expired CAMINO RUBI CAMINO RUBI CAMINO RUBI CAMPANULA CHECKERBLOOM CHECKERBLOOM CHECKERBLOOM CHECKERBLOOM CHEMIN COUTET CHESTNUT CHESTNUT CLOUDBURST CLOUDBURST CLOUDBURST CLOUDBURST CLOUDBURST CLOUDBURST CLOUDBURST CLOUDBURST CLOUDBURST COLD CREEK COLD CREEK COLD CREEK COLD CREEK COMMERCE CENTER CORTE BENITEZ CORTE DEL CERRO CORTE GUTIERREZ CORTE MISLANCA CORTE MONTRIL CORTE ROSARIO CORTE TOLOSA DR DR DR WY DR DR DR DR DR DR LN LN LN LN LN LN LN LN LN CT CT CT CT DR B09-0530 230 B11-0173 B11-0305 B11-0215 B10-1201 B11-0138 B09-0515 B09-0177 B08-0241 B08-0238 B08-0240 B08-0246 B10-1268 B09-0171 B09-0156 B09-0155 B09-0172 B10-1868 B10-0545 thru 0548 B09-0357 B10-0929 B10-0928 B10-0931 B10-0933 B10-1276 B10-0932 B10-1275 B10-1460 B10-0930 B09-1826 B09-1825 B09-1516 B09-1514 A B09-0652 B11-0252 B11-0164 B11-0084 B11-0256 B09-0655 B11-0085 B11-0089 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 32310 CORTE ZAMORA B11-0088 42450 COSMIC DR B11-0052 45870 DAVIANA WY B07-0217 45874 DAVIANA WY B07-0214 29725 DAWNCREST CR B11-0243 32555 DEER HOLLOW WY B10-1917 30725 DEL REY RD B11-0188 27886 DEL RIO RD B11-0306 27731 DIAZ RD B10-1913 42069 DLR DR B10-0987 31842 DOMENOE WY B09-1378 31846 DOMENOE WY B09-1374 31850 DOMENOE WY B09-1376 31862 DOMENOE WY B09-1373 31866 DOMENOE WY B09-1375 31870 DOMENOE WY B09-1377 46287 DURANGO DR B09-1609 46408 DURANGO DR B10-0322 46413 DURANGO DR B10-0321 46422 DURANGO DR B10-0324 46427 DURANGO DR B10-0323 46441 DURANGO DR B10-1522 46441 DURANGO DR B10-0325 30839 EASTGATE PARKWAY B10-1850 30763 GRAND VIEW CR B09-0639 40225 HOLDEN CR B09-0298 45883 HUNTER LODGE LN B09-1015 46219 HUNTER TRAIL Lot 25 B10-1425 46233 HUNTER TRAIL Lot 24 B10-1427 46247 HUNTER TRAIL Lot 23 B10-1428 46261 HUNTER TRAIL Lot 22 B10-1430 46270 HUNTER TRAIL Lot 26 B10-1429 46275 HUNTER TRAIL Lot 21 B10-1426 46289 HUNTER TRAIL Lot 20 B10-1424 30491 IRON BARK CT B10-1688 27570 JEFFERSON AVE B09-0390 27600 JEFFERSON AVE B10-1233 27713 JEFFERSON AVE 111 B10-0128 40521 LA CADENA CT B10-1660 32090 LIVE OAK DR B09-1464 32114 LIVE OAK DR B09-1461 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 32125 LIVE OAK DR B10-0188 32130 LIVE OAK DR B10-0185 32130 & 32146 LIVE OAK DR B10-0711& B10-0712 32133 LIVE OAK DR B10-0187 32146 LIVE OAK DR B10-0186 32181 LIVE OAK DR B10-05612 32186 LIVE OAK DR B10-0611 32189 LIVE OAK DR B10-0614 32194 LIVE OAK DR B10-0613 30759 LOMA LINDA RD B11-0087 41000 MAIN ST B08-0674 46119 MAPLE DR B09-1830 46128 MAPLE DR B09-1539 43040 MARGARITA RD B10-1147 41377 MARGARITA RD B10-1113 41377 MARGARITA RD 108 B10-1257 41653 MARGARITA RD 108 B10-1505 43950 MARGARITA RD F B10-1418 44157 MARGARITA RD B06-3377 44239 MARGARITA RD B09-1166 27267 NICHOLAS RD 101 B11-0160 27267 NICHOLAS RD B11-0304 40208 ODESSA DR B10-2114 28900 OLD TOWN FRONT ST 105 B10-2174 28975 OLD TOWN FRONT ST 101 B10-1309 43125 ORMSBY RD B11-0137 46535 PEACH TREE ST B10-0194 46915 PEACH TREE ST B10-1160 46925 PEACH TREE ST B10-1157 46945 PEACH TREE ST B10-1158 46955 PEACH TREE ST B10-1159 46975 PEACH TREE ST B10-1155 46995 PEACH TREE ST B10-1156 46149 PINON PINE WY B09-0930 46159 PINON PINE WY B09-0934 31690 PIO PICO RD B10-1926 44501 RAINBOW CANYON RD B10-0301 29560 RANCHO CALIFORNIA RD B10-0786 29650 RANCHO CALIFORNIA RD 100 B10-0695 29762 RANCHO CALIFORNIA RD 109 B10-0168 31795 RANCHO CALIFORNIA RD 400 B10-0821 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 31493 RANCHO PUEBLO 203 B10-0619 31524 RANCHO PUEBLO B10-1282 31560 RANCHO PUEBLO 100 B10-1677 42225 REMINGOTN AVE 22 B10-2042 32718 RITTER CT B10-1140 32723 RITTER CT B10-1138 32728 RITTER CT B10-1137 32738 RITTER CT B10-1139 32442 ROCKY BAR DR B10-0832 32447 ROCKY BAR DR B10-0825 32456 ROCKY BAR DR 810-0830 32461 ROCKY BAR DR B10-0831 32470 ROCKY BAR DR B10-0826 32475 ROCKY BAR DR B10-0827 32484 ROCKY BAR DR B10-0828 32489 ROCKY BAR DR B10-0829 27362 SAVOY LN B10-1463 46410 SAWTOOTH LN B09-1297 46420 SAWTOOTH LN B09-1299 30549 SIERRA MADRE DR B11-0076 28820 SINGLE OAK DR B10-1701 31156 STRAWBERRY TREE LN B10-0451 31158 STRAWBERRY TREE LN B10-0455 31160 STRAWBERRY TREE LN B10-0453 31162 STRAWBERRY TREE LN B10-0449 31166 STRAWBERRY TREE LN B10-0448 31170 STRAWBERRY TREE LN B10-0454 31168 STRAWBERRY TREE LN B10-0452 31172 STRAWBERRY TREE LN B10-0450 32094 SYCAMORE CT B09-1813 32102 SYCAMORE CT B09-1814 32110 SYCAMORE CT B09-1815 32113 SYCAMORE CT B09-1816 32105 SYCAMORE CT B09-1817 32097 SYCAMORE CT B09-1818 32094 SYCAMORE CT B09-1710 32097 SYCAMORE CT B09-1712 32102 SYCAMORE CT B09-1714 32105 SYCAMORE CT B09-1711 32110 SYCAMORE CT B09-1713 32113 SYCAMORE CT B09-1715 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) 32091 32101 32104 32111 32065 33175 31757 32155 46363 46366 46373 46376 43122 28750 28900 Designation Suite # Permit Number TALL OAK TALL OAK TALL OAK TALL OAK TEMECULA PARKWAY TEM ECU LA PARKWAY TEMECULA PARKWAY TEMECULA PARKWAY TETON TRAIL TETON TRAIL TETON TRAIL TETON TRAIL VIA DOS PICOS VALLEJO VALLEJO 27378/27398/3; VIA INDUSTRIA 27482 VIA INDUSTRIA 27524 28710 29720 39848 39848 40435 40435 40480 40754 40820 40820 40820 40820 40820 40820 40820 41669 42188 42429 33077 33119 33161 33161 33203 VIA INDUSTRIA VIA MONTEZUMA VIA NORTE WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WINCHESTER WOLFE WOLFE WOLFE WOLFE WOLFE CT CT CT CT AVE AVE RD RD RD RD RD RD RD RD RD RD RD RD RD RD RD RD ST ST ST ST ST B09-1296 B09-1634 B09-1631 B09-1632 205 B11-0165 B B11-0005 A B10-1839 B10-1521 B10-0763 B10-0762 B10-0761 B10-0760 A B10-2145 B08-1239 B11-0200 B09-1174 thru 1176 B10-0814 B10-1438 2 B11-0146 B10-0735 B10-1652 B10-1262 B08-1957 B10-0864 B10-1593 300 B10-1542 2100 B10-1550 B11-0142/0143 B11-0217 1050 B10-0199 2460 B10-1601 2770 B10-1150 KIOSK B08-2136 102 B11-0258 B10-1641 B09-0962 B10-0677 B10-0679 B10-0680 B04-3365 B10-0681 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 33203 WOLFE ST B04-3371 33245 WOLFE ST B10-0682 33308 WOLFE ST B10-0683 33392 WOLFE ST B10-0684 32037 WOODSIDE CT B09-0552 26111 YNEZ RD C5 B11-0197 26520 YNEZ RD B10-0204 26531 YNEZ RD E B10-0346 26531 YNEZ RD E B10-1703 26531 YNEZ RD E B10-0685 26550 YNEZ RD B B10-0855 26631 YNEZ RD B10-1076 27560 YNEZ RD B10-0203 27580 YNEZ RD B10-1512 32362 YOSEMITE LN B11-0080 Barcode No. 0003062 41920 6TH ST A3 B10-1455 42249 AGENA ST B10-2147 43098 AGENA ST B10-2168 40413 AMESBURY LN B11-0030 40511 AMESBURY (TRACT) LN B11-0051 27470 AQUA VISTA WY B10-2171 31354 ASHMILL CT B10-1945 30730 AVENIDA BUENA SUERTE B11-0054 31245 AVENIDA DEL REPOSO B11-0112 41910 AVENIDA VISTA LADERA B11-0015 44733 AVITA CT B10-1823 44535 BEDFORD CT B10-2017 31315 BOCAW CR B11-0031 32662 BODLEY CT B10-1740 30441 BOGART PL B10-1924 45770 BOULDER WY B11-0009 43458 BREWSTER CT B10-1900 31375 BRITTON CR B10-2127 43234 BUSINESS PARK DR 105 B10-2190 43397 BUSINESS PARK DR 1 B10-1997 43445 BUSINESS PARK DR B11-0002 41875 C ST B10-1854 46382 CABIN CT B10-1944 33298 CALLE ALFREDO B10-1967 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 33349 CALLE CANTU B11-0023 43488 CALLE CARABANA B10-1866 45504 CALLE LOS MOCHIS B11-0148 43169 CALLE MATARO B10-2128 31829 CALLE REDONDELA B10-1937 30399 CALLE SONORA B10-1930 40611 CALLE TORCIDA B10-1808 44945 CAMINO ALAMOSA B10-2125 32054 CAMINO GUARDA B10-2041 32004 CAMINO RABAGO B11-0025 40463 CARMELITA CR B11-0127 41799 CASCADES CT B10-2109 32728 CASERTA DR B11-0027 41637 CHABLIS CT B11-0014 40518 CHANTAMAR WY B10-2152 32893 CHARMES CT B11-0003 32893 CHARMES CT B11-0099 42000 CHESTNUT DR B10-0548 32054 COLD CREEK CT B11-0077 30461 COLINA VERDE B09-1583 30610 COLINA VERDE B10-1871 41774 COLONIAL CT B10-2103 27470 COMMERCE CENTER DR B11-0150 27470 COMMERCE CENTER DR G7 B10-2142 27470 COMMERCE CENTER DR S18 B10-2192 43405 CORTE BENAVENTE B10-1895 45059 CORTE BRAVO B10-1831 32145 CORTE CARMONA B10-2156 31675 CORTE ESPARZA B10-2064 32263 CORTE GARDANO B10-2155 32365 CORTE LAS CRUCES B10-1931 45620 CORTE MONTRIL B10-1434 31645 CORTE PADRERA B10-1792 32334 CORTE PALACIO B10-1864 45302 CORTE PALMITO B11-0183 31515 CORTE RIMOLA B11-0008 31805 CORTE ROSARIO B10-1725 32116 CORTE SABRINAS B11-0004 31491 CORTE SALINAS B10-2122 44739 CORTE VALENCIA B11-0019 41812 CORTE VALENTINE B11-0011 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 41824 CORTE VALENTINE B10-1891 32539 CORTE ZARAGOZA B10-1869 41327 CRESTA VERDE CT B11-0133 27583 DANDELION CT B11-0094 41818 DEEPWOOD CR B10-1936 30456 DEER MEADOW RD B10-2165 30470 DEL REY RD B10-1208 43445 DODORAO DR B11-0098 46240 DURANGO DR B10-1932 46240 DURANGO DR B11-0018 46259 DURANGO DR B10-2116 46273 DURANGO DR B10-1890 46408 DURANGO DR B10-1911 46422 DURANGO DR B10-1884 46422 DURANGO DR B10-1965 31308 DURNEY CT B11-0105 30839 EASTGATE PARKWAY B10-1840 33300 ELIZABETH RD B10-1921 27415 ENTERPRISE W CR B11-0061 27431 ENTERPRISE W CR 102 B10-2105 31246 FIRESTONE ST B10-1925 33270 FOX RD B10-1851 42512 GARCIA WY B10-1966 45575 GLENEAGLES CT B11-0058 43092 GREENE (TRACT) CR B11-1654 43108 GREENE (TRACT) CR B11-1655 30973 GREENSBORO DR B11-1619 32965 HARMONY LN B10-1812 33103 HARMONY LN B10-1875 45542 HAWK CT B10-2143 31266 HEITZ LN B10-1828 31509 HEITZ LN B11-0017 44922 HONEY LOCUS (TRACT) DR B10-1193 44924 HONEY LOCUS (TRACT) DR B10-1176 44926 HONEY LOCUS (TRACT) DR B10-1182 44928 HONEY LOCUS (TRACT) DR B10-1185 44930 HONEY LOCUS (TRACT) DR B10-1179 44932 HONEY LOCUS (TRACT) DR B10-1190 44932 HONEY LOCUS (TRACT) DR B10-1192 44934 HONEY LOCUS (TRACT) DR B10-1175 44936 HONEY LOCUS (TRACT) DR B10-1181 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 44938 HONEY LOCUS (TRACT) DR B10-1184 44940 HONEY LOCUS (TRACT) DR 610-1178 42085 HUMBER DR B10-2102 31404 INVERNESS CT B10-2180 45624 JAGUAR WY B11-0026 27300 JEFFERSON AVE B10-1946 27415 JEFFERSON AVE B10-1844 27465 JEFFERSON AVE B10-2139 27720 JEFFERSON AVE 400 B10-2118 43140 JOHN WARNER RD B10-2188 42860 JOLLE CT B10-2004 31253 JURA CT B10-1827 41361 LA SIERRA RD B10-1551 32682 LEENA WY B11-0032 32682 LEENA WY B11-0033 30771 LINKS CT B10-2117 32050 LIVE OAK (TRACT) DR B09-1879 32053 LIVE OAK (TRACT) DR B09-1882 32061 LIVE OAK (TRACT) DR B09-1881 32165 LIVE OAK (TRACT) DR B10-0602 32165 LIVE OAK (TRACT) DR B10-0990 32173 LIVE OAK (TRACT) DR B10-0604 32173 LIVE OAK (TRACT) DR B10-0989 32178 LIVE OAK (TRACT) DR B10-0603 30835 LOLITA RD B10-1923 30804 LOMA LINDA E RD B11-0162 44689 LONGFELLOW AVE B10-1830 29870 LONGVALE CT B10-1766 27247 MADISON AVE 113 B11-0130 41950 MAIN ST B11-0034 42030 MAIN ST J B10-1810 42031 MAIN ST B11-0110 46149 MAPLE DR B10-2160 41273 MARGARITA RD 101 B10-1865 41463 MARGARITA RD 100 B10-1867 41607 MARGARITA RD 102 811-1952 30476 MILANO RD B11-0100 43352 MODENA DR B10-2166 43425 MONTE CT B10-1702 41850 MORENO RD B10-1852 41895 MOTOR CAR PARKWAY B10-1838 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 44897 MUIRFIELD DR B10-2144 33339 NICHOLAS COMMON B10-2161 27212 NICOLAS RD B10-1912 27215 NICOLAS RD B10-1897 27267 NICOLAS RD 101 B10-2107 44434 NIGHTHAWK PASS B10-2065 44935 NIGHTHAWK PASS B10-1811 39752 OAK CLIFF DR B10-2148 30972 OAK HILL DR B10-1820 30972 OAK HILL DR B10-1841 27722 OLD TOWN FRONT ST B10-1928 28465 OLD TOWN FRONT ST 102 B11-0042 28636 OLD TOWN FRONT ST 105 B10-1835 28659 OLD TOWN FRONT ST B11-0029 28860 OLD TOWN FRONT ST C2 B11-0126 28897 OLD TOWN FRONT ST B10-1815 28924 OLD TOWN FRONT ST 108 B11-1613 43125 ORMSBY RD B11-0101 29073 OVERLAND DR I B10-1941 45837 PALMETTO WY B10-2129 33024 PAOLI CT B10-2108 29805 PASADA RD B10-2051 31546 PASEO DE LAS OLAS B10-1889 40203 PASEO DEL CIELO B10-2104 32108 PASEO PARALLON B11-0107 33010 PATERNO ST B10-2124 30650 PAUBA RD B10-1790 30650 PAUBA RD B11-0063 41282 PLACER LAFITE B10-2110 44785 POTESTAS DR B11-0006 28441 RANCHO CALIFORNIA RD B10-1845 28910 RANCHO CALIFORNIA RD 101 B11-0103 29379 RANCHO CALIFORNIA RD 208 B11-0041 30520 RANCHO CALIFORNIA RD 104 B10-2043 30680 RANCHO CALIFORNIA RD B11-0124 31493 RANCHO PUEBLO 203 B10-1964 31515 RANCHO PUEBLO 103 B10-1457 31560 RANCHO PUEBLO 100 B10-1855 45052 REDHAWK PARKWAY B10-1824 42103 RIO NEDO 101 B10-1842 42327 RIO NEDO A B11-0125 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 41987 ROANOAKE ST B10-2130 42042 ROANOAKE ST B10-1971 32489 ROCKY BAR DR B11-0102 31200 SANTIAGO RD B10-1970 43530 SAVONA ST B10-2126 45463 SEAGULL WY B11-0114 27455 SENNA CT B10-1938 30263 SILVER RIDGE CT B10-2157 33053 SOTELO DR B10-1876 32131 SOUTH LOOP RD B11-0064 30567 SPICA CT 611-0104 39303 SPRINGTIME DR B10-1929 31176 STRAWBERRY TREE (TRACT) LN B10-1980 31178 STRAWBERRY TREE (TRACT) LN B10-1978 31180 STRAWBERRY TREE (TRACT) LN B10-1974 31184 STRAWBERRY TREE (TRACT) LN B10-1973 31188 STRAWBERRY TREE (TRACT) LN B10-1979 31190 STRAWBERRY TREE (TRACT) LN B10-1975 31243 STRAWBERRY TREE LN B11-0013 31180 SUNFLOWER (TRACT) WY B10-1180 31182 SUNFLOWER (TRACT) WY B10-1186 31184 SUNFLOWER (TRACT) WY B10-1183 31186 SUNFLOWER (TRACT) WY B10-1177 31186 SUNFLOWER (TRACT) WY B10-1191 31188 SUNFLOWER (TRACT) WY B10-1194 42700 SUNNY MEADOWS DR B10-1915 32528 SUNNYVAIL CR 610-2067 32151 TALL OAK CT B10-2045 40205 TANAGER CR B10-1493 30497 TEMECULA PARKWAY K-2 B10-2159 31045 TEMECULA PARKWAY 201 B10-2062 31045 TEMECULA PARKWAY 202 B10-2060 31045 TEMECULA PARKWAY 208 B10-2061 31757 TEMECULA PARKWAY A B10-2158 32389 TEMECULA PARKWAY 130 B11-0001 32475 TEMECULA PARKWAY 103 B11-0117 32483 TEMECULA PARKWAY 112 B10-2059 32815 TEMECULA PARKWAY C 611-0081 32835 TEMECULA PARKWAY A B10-1807 32839 TEMECULA PARKWAY B 810-2066 33417 TEMECULA PARKWAY 101 B10-2140 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 45197 TIOGA ST B11-0075 45244 TIOGA ST B10-1940 44881 TROTSDALE DR B10-1833 32892 TULLEY RANCH RD B10-2063 29873 VAIL BROOK DR B10-1533 32733 VALENTINO WY B11-0119 29710 VALLE OLVERA B11-0024 32861 VERONA CT B10-1509 42968 VIA ALHAMA B11-0182 33134 VIA ALVARO B10-1540 30132 VIA ARBOLEDA B10-2058 32215 VIA ARIAS B10-1435 32250 VIA BENABARRE B10-2123 32251 VIA BENABARRE B10-2167 30347 VIA BRISA B11-0016 43440 VIA CANDELEDA B10-1853 32225 VIA CESARIO B11-0022 31885 VIA CORDOBA B10-1568 31352 VIA EDUARDO B10-2189 44604 VIA LUCIDO B10-1914 44661 VIA LUCIDO B10-1893 28710 VIA MONTEZUMA 3 B11-0043 29720 VIA NORTE B10-2175 29984 VIA NORTE B11-0060 45560 VIA PUEBLA B11-0020 41997 VIA RENATE B09-1585 42041 VIA RENATE B10-1456 32070 VIA SALTIO B10-2119 31462 VIA SAN CARLOS B10-2193 43500 VILLA DEL SUR DR B10-1848 41112 VINTAGE CR B10-2164 39716 WINCHESTER RD B11-0136 40405 WINCHESTER RD 102 B11-0128 40480 WINCHESTER RD B10-1794 40480 WINCHESTER RD B10-1819 40695 WINCHESTER RD B11-0131 40754 WINCHESTER RD 300 B10-2025 40756 WINCHESTER RD 270 B10-2138 40788 WINCHESTER RD A B10-1822 40788 WINCHESTER RD B10-2146 40820 WINCHESTER RD 2100 B10-1919 Building and Safety Building Permit Files List Street or Map Number Street Name or Map (if tract) Designation Suite # Permit Number 40820 WINCHESTER RD 2165 B10-1849 40820 WINCHESTER RD 2282 B10-1826 40820 WINCHESTER RD 2330 B11-0059 40820 WINCHESTER RD 2460 B10-1922 41720 WINCHESTER RD B10-1927 41735 WINCHESTER RD E B11-0153 41750 WINCHESTER RD N B10-1969 41750 WINCHESTER RD 0 B10-1969 40497 WINDSOR RD B10-2163 40528 WINDSOR RD B11-0007 31928 WOLF VALLEY RD B10-2141 32211 WOLF VALLEY RD B11-0062 33161 WOLFE ST B11-0010 33203 WOLFE ST B10-2040 33245 WOLFE ST B11-0057 26111 YNEZ RD C11 B11-1877 26201 YNEZ RD 104 B10-2069 26201 YNEZ RD 104 B10-2106 26415 YNEZ RD B10-1896 26475 YNEZ RD A B10-1939 26485 YNEZ RD N B10-1795 26531 YNEZ RD B10-1791 26550 YNEZ RD C B10-1870 26580 YNEZ RD A B10-1821 27430 YNEZ RD B10-1786 27450 YNEZ RD 110A B11-0079 27580 YNEZ RD B10-1825 41515 YORBA AVE B10-1817 41318 YUBA CR B10-1942 42230 ZEVO DR B10-2169 24188-2 MAP (WALLS) B10 -1594 -1600,B10 -1602,B10-1920 24188-2 MAP (WALLS) B10-1664 24188-2 MAP (WALLS) B11-1078-1080 BUILDING & SAFETY BUILDING PLANS LIST STREET NUMBER & STREET NAME/ PERMIT MAP NUMBER NUMBER BOX 180 31950 PAUBA RD B05-2896 41785 NICOLE LN B06-2351 31950 PAUBA RD B02-3263 29851 SANTIAGO RD B07-2843 40024 HARVESTON DR B06-0994 40900 WINCHESTER RD B07-3198 43950 MARGARITA RD B07-2710 28544 OLD TOWN FRONT B07-2558 41888 MOTOR CAR PKWY #G B07-2490 26531 YNEZ RD B07-2336 32131 SOUTH LOOP B03-2832 30679 TEMECULA RD B07-0968 41888 MOTOR CAR PKWY B07-2726 41955 4TH STREET # 300,310,320 B07-2873 B07-2981 B07-2982 44092 MARGARITA B07-1611 43810 BUTTERFIELD STAGE RD #102 B07-3100 39848 WINCHESTER RD B08-0366 BOX 186 31300 RANCHO COMMUNITY WY B06-3240 28765 SINGLE OAK DR. # 140 B07-2839 29530 RANCHO CALIFORNIA RD B04-0831 40820 WINCHESTER RD.#2460 B07-1038 42075 REMINGTON AV #108 B07-2542 42075 REMINGTON AV #109 B07-2541 39650 WINCHESTER RD #A&B B07-2394 39628 WINCHESTER RD B07-2936 26531 YNEZ RD B07-0769 41635 ENTERPRISE CR N B08-0890 41635 ENTERPRISE CR N B08-0889 26201 YNEZ RD B05-1838 27911 JEFFERSON AV #108 B08-0708 27576 COMMERCE CENTER DR #102-104 B07-0211 31069 HIGHWAY 79S #E B06-3363 41892 ENTERPRISE CR #F B06-3372 32909 HIGHWAY 79S #106 B07-0921 29097 OVERLAND DR #B B06-1835 43200 BUSINESS PARK DR B07-2793 31669 HIGHWAY 79S B07-0734 29760 RANCHO CALIFORNIA RD B07-2749 28381 VINCENT MORAGA B07-0457 41925 5TH STREET B07-1489 39628 WINCHESTER RD #J B07-2936 BOX 187 41789 NICOLE LN B07-0944 31165 HIGHWAY 79S B07-1504 27290 MADISON AV B05-1489 41619 MARGARITA RD B04-0040 32844 WOLF STORE RD B06-2344 27576 YNEZ RD B07-2763 39628 WINCHESTER RD B07-2937 40900 WINCHESTER RD B07-3198 30733 HIGHWAY 79S B07-1692 28566 PUJOL ST B06-2828 27665 COMMERCE CENTER DR B07-3203 39694 WINCHESTER RD B07-1481 31165 HIGHWAY 79S B07-0754 42690 RIO NEDO WY B07-2219 31515 RANCHO PUEBLO B07-2404 B07-2548 31250 PAUBA RD B07-3098 BOX 188 28266 OLD TOWN FRONT ST B06-0968 42075 REMINGTON AV #102,103,104 B07-2686 26531 YNEZ RD #B B05-3352 31725 TEMECULA PKWY #A B08-0168 26439 YNEZ RD #B B07-2743 27270 MADISON AVE #103 B06-1237 41501 MARGARITA RD #102 B06-2285 41501 MARGARITA RD #102 B07-2008 31045 HIGHWAY 79S #103 B07-1584 31141 HIGHWAY 79S B07-0444 41463 MARGARITA RD #101 B07-1776 41852 MOTOR CAR PKWY B07-3149 41653 MARGARITA RD #105 B07-2980 40780 WINCHESTER RD B07-2971 29530 RANCHO CALIFORNIA RD B04-0831 27520 YNEZ RD #C5 B07-1521 41789 NICOLE LN #2 B07-2079 39848 WINCHESTER RD #B B08-0366 31951 VALONE CT B06-2826 39628 WINCHESTER RD #C6 -C9 B07-1677 28765 SINGLE OAK DR #210 B07-2367 29073 OVERLAND DR #103 B07-1591 28780 SINGLE OAK DR #100 B06-3423 33321 TEMECULA PKWY #104 B07-2772 31565 RANCHO PUEBLO #200 B07-2659 30460 CABRILLO AV B06-3458 41493 MARGARITA RD #105 B07-2369 26531 YNEZ RD B07-0650 41653 MARGARITA RD 103,104 B07-2274 41093 COUNTY CENTER DR B07-0578 31565 RANCHO PUEBLO 101,103,105 B07-2016 39848 WINCHESTER RD #A B07-3031 42068 WINCHESTER RD B05-3133 39650 WINCHESTER RD #D B07-2989 39378 WINCHESTER RD B07-2527 41951 REMINGTON AV # C B05-2538 27727 JEFFERSON AVE #101 B07-3056 BOX 189 28459 OLD TOWN FRONT ST 41555 MARGARITA RD 41555 MARGARITA RD 40788 WINCHESTER RD 27270 MADISON AV. 41636 ENTERPRISE CR 40820 WINCHESTER RD 27460 BOSTIK CT 42072 5TH STREET 28860 OLD TOWN FRONT ST 26531 YNEZ RD 31717 HIGHWAY 79S 26531 YNEZ RD 41607 MARGARITA RD 43195 BUSINESS PARK DR 28780 SINGLE OAK D. 41743 ENTERPRISE CR. 41653 MARGARITA RD 27644 YNEZ RD 40820 WINCHESTER RD 27468 YNEZ RD 41257 MARGARITA RD 1 BETTERWORLD CR. 31938 HIGHWAY 79S 41555 MARGARITA RD 40820 WINCHESTER RD 43300 BUSINESS PARK DR 26531 YNEZ RD 42072 5TH STREET 27270 MADISON AV 27555 COMMERCE CENTER DR 27949 DIAZ RD 43195 BUSINESS PARK DR 27410 JEFFERSON AV 1 BETTERWORLD CR 42301 ZEVO DR 41911 5TH STREET 29676 RANCHO CALIFORNIA RD BOX 190 43920 BUTTERFIELD STAGE RD 41852 MOTOR CAR PKWY 26531 YNEZ RD 27330 JEFFERSON AV 29049 OVERLAND DR 42148 REMINGTON AV 30625 TEMECULA PKWY 40752 WINCHESTER RD 41875 C ST BOX 203 40990 WINCHESTER RD 40780 WINCHESTER RD 40820 WINCHESTER RD B05-1579 B05-1302 B05-1303 B05-2051 B05-1178 B05-1931 B07-2510 B06-0150 B05-3432 THRU3437 B06-0979 B05-4254 B05-3143 B05-0872 B06-1035 B05-2502 B04-4216 B07-3062 B07-2774 B05-2505 B05-4303 B07-3044 B06-0690 B05-3698 B05-3699 B06-0493 B06-0589 B06-0547 B05-1179 B05-3154 B05-0764 B05-1779 B05-3913 B05-1886 B05-0534 B07-0479 B05-3701 B05-3397 B05-2074 B05-4174 B06-1350 - 1356 B07-0651 B07-2825 B05-1484 B07-1435 B04-0693 B07-0402 B07-2373 B05-2339 B08-0198 B08-0550 B08-0034 31565 RANCHO PUEBLO B07-0782 40820 WINCHESTER RD B07-2431 39062 CROWN RANCH RD B03-3926 3438 32475 HIGHWAY 79S B07-1780 31081 SAMANTHA LN B06-0961 0963 31117 HIGHWAY 79S B05-1766 28566 PUJOL ST B05-3505 40820 WINCHESTER RD B08-1027 31991 RORIPAUGH VALLEY RD B04-2646 27348 VIA INDUSTRIA B06-0108 0110 40820 WINCHESTER RD B07-2431 26531 YNEZ RD B04-4149 27536 YNEZ RD B05-1127 27644 YNEZ RD B05-1453 41971 MAIN ST B05-3138 31795 RANCHO CALIFORNIA RD B04-3864-3866,3875 41649 MARGARITA RD B06-1665 32475 TEMECULA PKWY B07-1780 26531 YNEZ RD B04-4177 42015 REMINGTON AV #101 B06-3024 TR 29661-1 RORIPAUGH RD B03-3926 3938 41995 REMINGTON AV B06-1943 42235 SARAH WY B05-2301 26531 YNEZ RD B05-3530 BOX 204 45850 WOLF CREEK DR 31300 RANCHO COMMUNITY WY 31300 RANCHO COMMUNITY WY 32425 NORTH LOOP RD 30643 TEMECULA PKWY 43920 BUTTERFIELD STAGE RD B05-3835 B03-2458 B03-2459 B06-1608 B06-2550 B06-1350 - 1356 BOX 220 41705 OVERLAND DR B08-1555 40756 WINCHESTER RD #230 B08-2180 32785 WOLF STORE RD #120 B08-1432 44066 MARGARITA RD #B4 B08-0977 40762 WINCHESTER RD T24 B07-3310 40754 WINCHESTER RD B07-3311 41979 RIO NEDO #B B09-1050 42500 WINCHESTER RD B07-3070 B08-1675 27287 NICOLAS RD #103 B09-0853 31655 PIO PICO RD B08-2048 40365 WINCHESTER RD B09-0685 26411 YNEZ RD B09-0546 32225 TEMECULA PKWY B08-0343 27548 COMMERCE CENTER DR #A B08-1277 B08-1287 44066 MARGARITA RD #3 B09-0644 42015 REMINGTON AV #101 B09-0782 30640 RANCHO CALIFORNIA RD B09-0441 28544 OLD TOWN FRONT ST #100 B08-1713 B08-1715 26531 YNEZ RD B09-0220- 27548 COMMERCE CENTER DR #J 28910 PUJOL ST 26531 YNEZ RD 27377 VIA INDUSTIA #J1 BOX 223 B09-0229 B08-1286 B07-3152 B09-0657 B09-0820 42135 WINCHESTER RD B09-0982&1362 40820 WINCHESTER RD #1010 B09-1780 42182 REMINGTON AVE B09-0949 28771 PUJOL ST B08-0634 40820 WINCHESTER RD #K1 B09-0540 40761 COUNTY CENTER DR B08-0290 30530 RANCHO CALIFORNIA RD B09-0431 40820 WINCHESTER RD #2760 B09-1216 40820 WINCHESTER RD #1610 B09-1234 29798-1,-3,-7 MAP B09-0723 30630 RANCHO CALIFORNIA RD B09-0180 41785 NICOLE LN B07-2776 40761 COUNTY CENTER DR B08-0671 27455 TIERRA ALTA WY B08-1551 44651 AVENIDA DE MISSIONES B08-0891 27691 YNEZ RD B09-0183 27468 YNEZ RD B08-0229 44501 LA PAZ RD B08-1515 41501 MARGARITA RD B08-1673 26455 YNEZ RD B09-1364 40820 WINCHESTER RD #1250 B08-2014 27267 NICHOLAS RD BLDG E B09-0196,98,99 40820 WINCHESTER RD #1020 B09-1973 42500 WINCHESTER RD B07-3234 27348 VIA INDUSTRIA B06-0108-0115 B06-3303, B06-0118-0125 31701 TEMECULA PARKWAY B09-1627 40820 WINCHESTER RD #K12 B09-0925 32380 DEER HOLLOW WY B09-1112 28690 OLD TOWN FRONT ST B08-1451 29798 MAP B04-1255-1257 26495 YNEZ RD B09-0099 27590 COMMERCE CENTER DR B09-0315 43950 MARGARITA RD B09-0442 BOX 224 30032 CIELO MESA B09-0751 46060 VIA LA COLORADO B09-1349 32083 CALLE NOVELDA B09-1122 31308 DURNEY CT B08-2178 29630 AVENIDA DEL SOL B07-3083 32515 CORTE ZARAGOZA B09-1010 41760 CALLE CEDRAL B08-0330 45647 MASTERS DR B09-1389 44121 FLORES DR B08-1348 30964 PESCADO DR B09-0428 30673 DEL REY RD B09-1273 30461 RED RIVER CR B09-0244 45414 SAINT TISBURY ST B08-1830 46421 CANYON CREST CT B08-2189 29630 AVENIDA DEL SOL B08-1445 43845 CALLE DE VELARDO B09-1490 32942 RHINE AVE B09-1136 45388 CORTE PROGRESSO B09-0534 40250 PASEO DEL CIELO B09-1094 31668 PIO PICO RD B09-0818 42940 CORTE ABANILLA B09-1737 27635 DIAZ RD B08-1967 42568 JOLENE CT B08-1883 31664 LOMA LINDA RD B08-1591 41050 AVENIDA VERDE B09-0584 29705 MONTE VERDE RD B09-0837 28750 VALLEJO AVE B07-1635 31520 PASEO GOLETA B09-0923 32833 NORTHSHIRE CR B09-0566 41719 FOSSE WY B09-0829 39865 CALLE MEDUSA B08-0226 30030 CABRILLO AVE B09-0383 30492 AVENIDA ESTRADA B09-1823 BOX 226 40820 WINCHESTER RD #2130 B09-0598 31045 TEMECULA PARKWAY #101 &102 B09-1189 41437 BUECKING DR B09-1207 39628 WINCHESTER RD #G B09-1924 40750 WINCHESTER RD B09-1311 40820 WINCHESTER RD #1070 B08-0650 40820 WINCHESTER RD #1240 B09-0920 40820 WINCHESTER RD B08-1099 42374 AVENIDA ALVARADO #B B09-1345 41437 BUECKING DR B09-1412 41125 WINCHESTER RD #A3 B09-1183 28410 OLD TOWN FRONT ST #101 B09-1224 40820 WINCHESTER RD (REV) B08-0252 40770 WINCHESTER RD #790 B09-1355 31145 SUNFLOWER WY B07-1263 40764 WINCHESTER RD #540 B09-0664 26427 YNEZ RD B09-1368 31943 RANCHO PUEBLO #202 B09-1483 31285 TEMECULA PARKWAY B09-1197 32459 TEMECULA PARKWAY B09-1511 30264-3 MAP (COTTONWOOD REV) B05-2626 31493 RANCHO PUEBLO #107 B08-0631 28690 OLD TOWN FRONT ST #300 B08-1451 41740 N ENTERPRISE CR #109 B08-1886 BOX 227 29457 GEORGETOWN LN B08-2201 31450 DEPORTOLA RD B09-0843 26531 YNEZ RD B08-2198 27455 TIERRA ALTA WY B09-0234 31121 AVENIDA BUENA SUERTE B09-0369 43912 FLORES DR B07-0995 40168 CALLE MEDUSA 30492 AVENIDA ESTRADA 31107 MARIPOSA PL 30800 AVENIDA BUENA SUERTE 31946 MAP LOT 143 SALES OFFICE 44045 MARGARITA RD 30025 CALLE HALCON B08-1148 B09-1527 B07-3258 B09-0857/0858 B10-0078 B08-1328/1330 B09-0913 BOX 229 27378 VIA INDUSTRIA B09-1208 41005 WINCHESTER RD B09-1945 29544 OLD TOWN FRONT ST #103 B08-1973 40820 WINCHESTER RD #1440 B09-1909 31537 RANCHO PUEBLO B10-0375 42500 WINCHESTER RD B09-1219 27644 YNEZ RD M9 B09-1329 41877 ENTERPRISE CR N B09-0367 40820 WINCHESTER RD #2150 B10-0242 40754 WINCHESTER RD #350 B09-1343 40770 WINCHESTER RD #780 B09-1889 40820 WINCHESTER RD #1120 B09-1595 26531 YNEZ RD BLDG E B10-0346 27313 VIA INDUSTRIA B09-0527 BOX 234 26531 YNEZ RD B10-0080 BOX 236 28690 MERCEDES ST B08-0106 28544 OLD TOWN FRONT ST B09-1481 32225 TEMECULA PARKWAY B07-2711 BOX 239 TRACT 23065-3 B06-3207-3210 PROMENADE MALL B07-3019/3020 TRACT 30264-1 & -7 B05-4082 TRACT 30264-3 & -9 B05-2626/2633/2634 TRACT 31946 B06-3232 BOX 240 TR 31946 B06-3232 TR 30264-3&9 REV#5 B05-2626/2633/2634 TR 30264-3&9 ORIGINAL APPROVED B05-2626/2633/2634 TR 30264-3&9 REV#1 B05-2626/2633/2634 TR 30264-1 &7 REV#2 B05-4285 - 4288 TR31946 REV #4 B06-3232 TR30264-1,-7 REV#8 B05-4285 - 4288 BOX 241 TRACT 31053 B05-1862 -1864 TRACT 31053 B05-1865 -1868 TRACT 31946 B06-3216/3232 TRACT 31946 B06-2532/2534 BOX 242 TRACT 23064 B06-3032-3035 TRACT 33124 28811 PUJOL ST B05-3408-3410 B07-3262-3275 BOX 243 TRACT 33124 LOT 10-12 B05-3408 TRACT 33125 B06-0074 TRACT 31053-2 B05-1865 - 1868 BOX 244 TRACT 30264-4 B06-1759 - 1761 TRACT 31053-2 B05-1865 - 1868 BOX 245 TRACT 26941 B03-3941 - 3943 BOX 247 PROMENADE MALL B07-3020 MARRIOT B07-2577 BOX 249 41900 WINCHESTER RD #B100 B09-1946 27398 VIA INDUSTRIA #E B09-1026 26520 YNEZ RD B10-0126 33321 TEMECULA PARKWAY#101,102 B10-0247&-0248 26610 YNEZ RD B10-0160 27720 JEFFERSON AVE #400 B10-0969 40764 WINCHESTER RD #580 B09-1891 26531 YNEZ RD #B B09-1548 42685 RIO NEDO B09-0586 26531 YNEZ RD #D B08-1622 40435 WINCHESTER RD B08-1957 26531 YNEZ RD #B B09-1272 26550 YNEZ RD #B B10-0855 41980 WINCHESTER RD B09-1990 26531 YNEZ RD #A B09-2000 40756 WINCHESTER RD #280 B10-0343 32705 TEMECULA PARKWAY #100,110,120 B10-0520 40756 WINCHESTER RD #290 B10-0342 41636 N ENTERPRISE CR #400 B09-0650 28780 OLD TOWN FRONT ST #D2 B10-0634 27287 NICOLAS RD #106 B10-0144 28465 OLD TOWN FRONT ST #102 B10-0355 27286 VIA INDUSTRIA #200 B10-0872 BOX 252 29073 OVERLAND RD #J TI B09-0165 30630 RANCHO CALIFORNIA RD #503 TI B09-0180 40756 WINCHESTER RD #220 TI B09-0025 32483 TEMECULA PARKWAY # 108 TI B08-2038 40820 WINCHESTER RD # 2285 TI B08-2117 32155 TEMECULA PARKWAY #E2 TI B09-0107 41740 ENTERPRISE CIR N #109 TI B08-1886 28100 JEFFERSON AV TI B09-0075 40465 WINCHESTER RD TI 27277 THRU 27503 VIA INDUSTRIA NCOM 40820 WINCHESTER RD #1630 TI 44066 MARGARITA RD. #2 TI BOX 253 B09-0017 B06 -0118-B06-0125, 0127 B09-0274 B09-0029 44155 MARGARITA RD REV B06-3373 43040 MARGARITA RD B10-0803 41000 MAIN ST (CIVIC CENTER & PARKING STRUCT)B08-0674 31448 CORTE MALLOREA B10-1283 44155 MARGARITA RD B10-0782 44155 MARGARITA RD (ELECTRICAL) B10-1762 27560 YNEZ RD B10-0203 27313 VIA INDUSTRIA B10-1189 31757 TEMECULA PARKWAY B10-1839 43950 MARGARITA RD B10-1418 27470 AQUA VISTA B10-2151 28690 OLD TOWN FRONT ST B10-1056 44155 MARGARITA REV 3 B06-3373 44155 MARGARITA (ELECTRICAL) B10-1638 44155 MARGARITA RD REC BLDG B06-3377 44155 MARGARITA REV 3 B07-2608 40820 WINCHESTER RD #2282 B10-1647 BOX 259 32467 TEMECULA PARKWAY #102 26531 YNEZ RD 41888 MOTORCAR PARKWAY 40820 WINCHESTER RD #2520 41719 FOSSE WY 40820 WINCHESTER RD #1210 31045 TEMECULA PARKWAY 27525 JEFFERSON AVE 40820 WINCHESTER RD #1200 27531 ENTERPRISE W CR 27425 VIA INDUSTRIA 31741 TEMECULA PARKWAY 41888 MOTORCAR PARKWAY 43993 JOHN WARNER RD 41971 MAIN ST 27226 VIA INDUSTRIA 42374 AVENIDA ALVARADO 42301 ZEVO DR 29676 RANCHO CALIFORNIA RD 40408 WINCHESTER RD 28922 PUJOL ST B11-0609 B11-0875 B11-0813 B11-1092 B09-1747 B11-1137 B10-1366 B11-0831 B11-0478 B11-1420 B10-1916 B11-1142 B11-1785 B10-2179 B10-1730 B10-1909 B11-0244 B09-0710 B09-1047 B11-1427 B09 -1036-B09-1037 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit C" is a listing of records maintained in the City's Fire Prevention Division. These documents have been identified in Record Series 1302-08 (list attached) and have been imaged into the City's LaserFiche Imaging System and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in Resolution No. 07-02. The imaging of these records complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., I hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: APPROVED: City Attorney: Steve Gallegos, Fire Chief E Zq-� Date R 'b'nrs de,riu, 1 na; EXHIBIT C CITY OF TEMECULA FIRE PREVENTION 2012 DESTRUCTION BARCODE/ TUFF/ BOX RECORDS NUMBER SERIES DESCRIPTION RETENTION 0002072 1302-08 31891 RANCHO CALIFORNIA RD TO 31524 RANCHO PUEBLO PERMANENT/ 606 -1337,F06 -0451,F06 -0521,F06 -0434,F06 -0533,F05-0505, IMAGE IN F05 -0506,F05 -0552,F05 -0520,F05 -0476,F04 -0162,F05-0529, LASERFICHE B03-3661 0002056 1302-08 40900 WINCHESTER RD PERMANENT/ F02 -0049,801-3210,601-2389,F02-0194,601-2758 IMAGE IN LASERFICHE 0002092 1302-08 32605 79 S/TEMECULA PARKWAY PERMANENT/ F04 -0322,F04 -0439,602-3226,604-1613,F05-0588,605-3678, IMAGE IN F05 -0607,F05 -0532,F06 -0152,F06-0091,605-3278,605-3092, LASERFICHE 606 -3357,606 -3358,F06 -0474,F05 -0324,F05-0466,605-1121, B05 -2209,F05-0518 0002093 1302-08 32605 TO 32819 79 S/TEMECULA PARKWAY PERMANENT/ F06 -0216,F06 -0590,605 -3923,F06 -0215,F06-0494,606-2398, IMAGE IN F06 -0255,F05 -0623,1304 -2913,604 -2386,F05 -0022,F04-0400, LASERFICHE B04 -3013,F05 -0138,F06-0593 0002091 1302-08 27555 COMMERCE CENTER TO 41740 ENTERPRISE CIRCLE PERMANENT/ F05 -0403,F05 -0404,604 -3784,F05 -0203,604-1245,F05-0254, IMAGE IN F05 -0177,F04 -0493,605 -1251,F05 -0318,F06 -0418,F03-0354, LASERFICHE B05-4149 0002096 1302-08 31795 RANCHO CALIFORNIA RD TO 31515 RANCHO PUEBLO PERMANENT/ F07 -0009,F07 -0074,606 -2919,F07 -0077,F07-0036,806-2215, IMAGE IN F06 -0509,F06 -0532,606 -2748,F05 -0535,605-2038,F05-0538, LASERFICHE 605 -2039,F05 -0539,F05-0533 0002100 1302-08 42164 TO 42208 REMINGTON AVE PERMANENT/ 604 -2743,F04 -0396,F04 -0010,F04 -0144,604-2596,B04-2359, IMAGE IN F04 -0143,F04 -0482,F04 -0009,F06 -0099,F03 -0282,F04-0141, LASERFICHE 604 -3336,F04 -0007,F05 -0003,F06 -0423,F07-0039,606-1730 0002089 1302-08 43418 TO 43466/43462 BUSINESS PARK DR PERMANENT/ F06 -0279,F06 -0280,F06 -0281,F06 -0282,F06 -0283,F06-0284, IMAGE IN F06 -0285,F06 -0286,F06 -0287,F06 -0288,F06 -0289,F06-0290, LASERFICHE F06 -0291,F06 -0292,F06 -0293,F06 -0294,F06 -0295,F06-0297, F06 -0298,F06-0296 0002101 1302-08 422222 TO 42266 REMINGTON AVE PERMANENT/ F04 -0142,F04 -0008,604 -4319,F05 -0570,607-0182,F04-0006, IMAGE IN F04 -0140,F05-0395,604-3791,603-2884 LASERFICHE 0002098 1302-08 41973 THRU 41995 REMINGTON AVE PERMANENT/ B05 -2184,605 -2185,F05 -0488,F05 -0489,F05 -0490,F06-0547, IMAGE IN F06 -0499,F05 -0413,805 -2538,F05 -0484,F05 -0482,F05-0483, LASERFICHE 1306 -0808,F06 -0464,F06 -0383,F06-0352 0002055 1302-08 40900 WINCHESTER RD PERMANENT/ B01 -2389,F02-0049 IMAGE IN LASERFICHE 0002087 1302-08 43462 BUSINESS PARK DR TO 27470 COLT CT PERMANENT/ F06 -0488,F06 -0489,F06 -0490,F06 -0491,F06 -0492,F06-0536, IMAGE IN F06 -0367,F06 -0368,F06 -0369,F06 -0370,F06 -0371,F06-0566, LASERFICHE F06 -0567,F06 -0537,F05 -0258,605-2435,605-2444,F05-0320, F05 -0314,604-3888,604-3247,F05-0208 0002088 1302-08 42072 5TH STREET TO 31213 79 S/TEMECULA PARKWAY PERMANENT/ F05 -0456,F04 -0336,F05 -0151,604-3152,605-0764,F04-0487, IMAGE IN F05 -0283,B05 -3232,B05 -3237,F06 -0008,F06 -0223,F05-0475, LASERFICHE B05-1065 0002099 1302-08 42092 TO 42146 REMINGTON AVE PERMANENT/ F04 -0479,F04 -0326,F04 -0327,F04 -0083,F04 -0477,F04-0324, IMAGE IN F04 -0478,F04 -0325,F05 -0546,605 -1911,F05 -0542,F05-0346, LASERFICHE B05 -1394,F05 -0268,F04 -0323,F04-0476,605-1343,604-0693 0002090 1302-08 42026 AVENIDA SONOMA TO 43426 BUSINESS PARK DR PERMANENT/ Page 1 of 4 Page 2 of 4 B06 -1743,F06 -0504,B06 -1414,F06 -0535,F06 -0564,F06-0570, F06 -0540,F06 -0539,F06 -0569,F06 -0568,F06-0538,605-1407, B05 -1426,F06-0565 IMAGE IN LASERFICHE 0002083 1302-08 26531 YNEZ RD PERMANENT/ F05 -0418,F04 -0420,F05 -0614,B04 -4149,F05 -0544,F04-0019, IMAGE IN F04 -0168,B04 -0253,F05 -0188,F05 -0421,605-2226,B05-1305, LASERFICHE B05 -2237,605 -4254,F04 -0150,F04 -0082,F04 -0233,F04-0123 0002084 1302-08 26531 YNEZ RD TO 31010 AVENIDA BUENA SUERTE PERMANENT/ B05 -0218,B04 -3078,F05 -0301,B05 -2198,F05 -0133,F04-0023, IMAGE IN B05 -4230,F04 -0381,F05 -0615,F05 -0287,605-2154,F04-0060, LASERFICHE F04 -0097,F05 -0658,B05-051926610 0002102 1302-08 42266 REMINGTON AVE TO 43620 RIDGE PARK DR PERMANENT/ B06 -0970,F06 -0174,F04 -0005,F04 -0139,F05-0286,604-4083, IMAGE IN F05 -0239,F05 -0007,B06 -1138,F05 -0206,B04 -1373,F06-0431, LASERFICHE B04 -0391,B04 -4343,F05 -0367,B05-0200 0002071 1302-08 32226 PAUBA RD TO 31771 RANCHO CALIFORNIA RD PERMANENT/ B04 -2869,B04 -2057,B04 -3182,B04 -2701,B04 -0831,B04-1493, IMAGE IN B04 -1083,B06 -2395,F06 -0502,F05 -0350,F05-0357,605-0707 LASERFICHE 0002080 1302-08 31333 79 S/TEMECULA PARKWAY TO 28860 OLD TOWN FRONT STREET PERMANENT/ B06 -2825,B04 -3028,605 -1673,B03 -2921,606-1501,B06-2554, IMAGE IN B06 -2552,B05 -0206,B06 -2267,B06 -2268,B06 -2758,B07-0146, LASERFICHE B06 -0020,B06 -1663,B06-3059 0002070 1302-08 31950 PAUBA RD PERMANENT/ F05 -0581,F05 -0440,F06 -0154,F06 -0424,B06 -2169,F06-0095, IMAGE IN F04 -0098,F02 -0261,B04 -0293,B02 -1874,B03 -2277,F04-0188 LASERFICHE 0002085 1302-08 28377 FELIX VALDEZ TO 41911 5TH STREET PERMANENT/ F05 -0504,F05 -0485,605 -0532,F05 -0023,F06-0018,604-3768, IMAGE IN B04 -0791,F04 -0408,F05 -0212,B05 -4180,F04-0408,604-3768, LASERFICHE F05-0564 0002039 1302-08 42095 TO 42261 ZEVO DR PERMANENT/ B05 -0788,B05 -0451,F04 -0371,F05 -0146,F04 -0370,F05-0145, IMAGE IN F04 -0369,F05 -0144,F04 -0369,F05 -0143,F04 -0367,F05-0142, LASERFICHE B04 -0440,604-0445,F04-0278 0002074 1302-08 44274 GEORGE CUSHMAN CT TO 31044 JEDEDIAH SMITH RD PERMANENT/ F05 -0609,604 -4107,F05 -0568,B05 -1970,F05 -0560,F05-0515, IMAGE IN B04 -4315,F05 -0175,605-0347,F05-0290 LASERFICHE 0002104 1302-08 39716 WINCHESTER RD TO 26201 YNEZ RD 104 PERMANENT/ F06 -0121,F06 -0117,B05 -1715,F07 -0067,F07 -0063,B07-1203, IMAGE IN B06 -2012,B06 -3141,F07 -0054,F07 -0041,F04-0445 LASERFICHE 0002082 1302-08 31974 WOODSIDE CT TO 31843 RANCHO CALIFORNIA RD PERMANENT/ B06 -0667,606 -2253,B06 -2220,B05-1127,606-0144,607-0010, IMAGE IN B05 -0303,F05 -0159,F05 -0665,F06 -0100,F06 -0422,F06-0497, LASERFICHE B06 -1970,F06 -0466,F06-0522 0002034 1302-08 42108 ROICK TO 28866 SARASOTA PERMANENT/ F05 -0183,B05 -1181,F04 -0305,F03 -0305,F03 -0224,B03-3163, IMAGE IN B04 -3855,B05 -3905,B04 -4312,604-2744,B04-1601,604-2842, LASERFICHE B04 -0610,B04 -3208,604 -0117,B05 -0747,B04 -0569,B04-0671 0002047 1302-08 40780 WINCHESTER RD PERMANENT/ B01 -2191,B01 -3280,F02 -0061,F02-0093,601-3256 IMAGE IN LASERFICHE 0002105 1302-08 26431 YNEZ TO 42301 ZEVO DR PERMANENT/ F06 -0517,607 -0732,F07 -0142,F06 -0486,F06 -0415,F06-0551, IMAGE IN F06 -0508,B06 -2617,F05 -0671,606 -1015,F07 -0477,F06-0485, LASERFICHE F05 -0659,F05 -0624,B05 -3508,F04 -0355,F04-0356 0002081 1302-08 40280 PASEO DEL SOL TO 40620 WINCHESTER RD PERMANENT/ B06 -1710,B05 -1808,B06 -0158,605-0174,B06-0536,605-3921, IMAGE IN B06 -0058,B05 -3057,B05 -1379,B06-1231,604-1702,606-2759, LASERFICHE B05-0837,606-1832,606-1347,606-0387,606-1190,605-2644, F05-0472,607-0235 0002086 1302-08 30571 TO 32675 79 S/TEMECULA PARKWAY PERMANENT/ F05 -0205,F05 -0061,F05 -0053,B04 -3663,B04 -3664,F05-0062, IMAGE IN F05 -0054,F05 -0348,B05 -1180,603 -2549,B04 -2655,F05-0009, LASERFICHE F05 -0409,F05 -0319,F05-0349,605-0422 0002075 1302-08 27452 JEFFERSON AVE TO 41607 MARGARITA RD PERMANENT/ Page 2 of 4 Page 3 of 4 B06 -2557,F06 -0484,805 -3579,805 -0376,B01 -3358,F04-0240, B05 -3918,805 -3362,B05 -3622,B05-1573,805-0415,805-2757, B04 -0200,B05 -3820,F06 -0232,F06 -0253,F06-0523,606-2255, F06 -0470,F06 -0506,1303 -2535,F06 -0262,B06-1035 IMAGE IN LASERFICHE 0002073 1302-08 41720 WINCHESTER RD TO 27401 YNEZ RD PERMANENT/ F04 -0446,606 -1797,F05 -0275,605-0974,804-0790,F04-0393, IMAGE IN F04 -0072,604 -2389,B04 -2387,B04 -3882,F04 -0394,F04-0073, LASERFICHE B04 -2884,B05-3776 0002103 1302-08 42355 RIO NEDO TO 39782 WINCHESTER RD PERMANENT/ F06 -0409,806 -1742,F07 -0010,F06 -0498,F06 -0584,F07-0085, IMAGE IN F06 -0473,F06 -0351,F06 -0200,B06 -0038,F06 -0115,F06-0224, LASERFICHE F06 -0544,B06 -1969,F06 -0493,605 -3198,F06 -0531,F06-0122, F06 -0180,B07-0443 0002079 1302-08 27275 ANSELMO WAY TO 41625 ENTERPRISE CIRCLE S PERMANENT/ B06 -1096,605-1581,606-2462,B06-2166,806-0145,806-0146, IMAGE IN B06 -1795,B06 -0180,B05 -0219,B06 -0850,806-0472,B06-2937, LASERFICHE B05 -1473,1304-2679,1305-4223,605-4223,B05-1605,606-2042, B06 -2750,B05-3061 0001963 1302-08 26610 YNEZ RD PERMANENT/ B99 -3448,B99 -2972,B00 -2972,B99-3587,600-1726 IMAGE IN LASERFICHE 0002076 1302-08 27430 YNEZ RD THRU 42301 ZEVO DR PERMANENT/ B04 -4076,604 -3057,B06 -0930,B05 -0699,F06 -0006,F06-0299, IMAGE IN F06 -0069,605 -1298,B06 -3276,604-2630,B06-2765,605-1654, LASERFICHE B05 -3530,B04 -4278,F06 -0001,F06 -0002,F06-0077 0001966 1302-08 28459 OLD TOWN FRONT ST PERMANENT/ F05 -0281,F05 -0363,B05 -1399,605 -1949,B05 -0326,F04-0430, IMAGE IN F05 -0347,F05 -0374,F05 -0369,F05 -0368,605-2180,F05-0153, LASERFICHE F04 -0373,F05 -0370,F05 -0442,B05-2293,605-1579 0001965 1302-08 41915 BUSINESS PARK DR, 42520 RIO NEDO, 27644 YNEZ RD PERMANENT/ B99 -0575,B98 -2267,B00 -1668,B97 -1010,F04 -0419,F05-0436, IMAGE IN F04 -0339,B04 -2331,F04 -0450,B05 -1453,605-3239,F05-0579, LASERFICHE B06-0019,805-0662 0002077 1302-08 30667 MAP THRU 26531 YNEZ RD PERMANENT/ F03 -0107,F03 -0108,F03 -0318,F03 -0109,F03 -0110,F03-0111, IMAGE IN F03 -0112,805 -2649,F04 -0289,B05 -1594,604-1069,B04-2915, LASERFICHE B05-3552,805-2198 0001958 1302-08 41533 TO 41619 MARGARITA RD PERMANENT/ F06 -0226,F06 -0376,F06 -0326,F05 -0263,B05 -1507,F05-0491, IMAGE IN B05 -3165,805 -0612,B06 -0137,803 -1615,F05 -0194,B04-0279, LASERFICHE B02 -2900,B04 -0039,B04 -0040,F04 -0018,F04-0298 0002033 1302-08 3 BETTERWORLD THRU 2600 RIO NEDO PERMANENT/ B03 -2420,F04 -0132,F04 -0353,F05 -0524,F05-0525,805-2372, IMAGE IN F05 -0531,B05 -2371,604 -4105,F05 -0486,F05 -0547,F05-0548, LASERFICHE F05 -0024,604 -4007,F04 -0204,F04 -0079,F03 -0225,F04-0377, B04 -0796,F03 -2917,B04-3394,604-1495 0002068 1302-08 40395 WINCHESTER RD TO 26690 YNEZ RD PERMANENT/ B05 -3653,F06 -0020,F05 -0555,F06-0010,606-2056,604-3559, IMAGE IN B06 -2214,606 -2674,F06 -0475,F06 -0472,B04 -0762,F06-0467, LASERFICHE F06 -0512,B04 -4043,604 -2343,B05 -1826,B05-1146 0002067 1302-08 28820 SINGLE OAK DR PERMANENT/ F05 -0252,F05 -0463,F05 -0541,F05-0462,605-2278,699-1862, IMAGE IN B00-1566 LASERFICHE 0002038 1302-08 27645 YNEZ RDTO 42065 ZEVO DR PERMANENT/ F06 -0161,F04 -0449,B05 -0526,F05 -0227,F03 -0343,F04-0033, IMAGE IN F04 -0389,B05 -1672,B05 -2290,F05 -0373,B05-2381,604-3637, LASERFICHE F05 -0399,F04 -0390,F04 -0029,804-2935,1303-2918,B03-2919, F05 -0211,F05 -0213,F05-0298 0002066 1302-08 42580 RIO NEDO TO 28820 SINGLE OAK DR PERMANENT/ B05 -2218,F06-0195,802-1316,605-0828,605-2277,805-3515, IMAGE IN F05 -0500,F05 -0567.F06 -0389.F05-0295 LASERFICHE 0002065 1302-08 31350 RANCHO VISTA TO 43620 RIDGE PARK DR PERMANENT/ B02 -3310,604 -3875,F06 -0319,F06 -0334,F05 -0234,F05-0228, IMAGE IN B05 -0705,605 -0968,F06 -0237,806-0975,F06-0428 LASERFICHE 0002037 1302-08 31350 RANCHO VISTA TO 43620 RIDGE PARK DR PERMANENT/ Page 3 of 4 Page 4 of 4 B02 -3310,B04 -3875,F06 -0319,F06 -0334,F05 -0234,F05-0228, B05 -0705.B05 -0968.F06 -0237,B06 -0975.F06-0428 IMAGE IN LASERFICHE 0002031 1302-08 28459 OLD TOWN FRONT STREET THRU 43500 RIDGE PARK PERMANENT/ DR IMAGE IN B04 -1499,F05 -0441,F04 -0488,B03 -0195,B05 -2314,B06-0220, LASERFICHE B06 -0670,B04 -3031,806 -1932,B04 -1902,B06 -0979,F06-0387, F04 -0364,B03 -1817,605 -3917,B05 -3505,806-1376,B06-0399, F06 -0453,F06 -0463,F06 -0318,F06 -0462,B06 -1933,F05-0155, B04 -2790,B04-0398 0002035 1302-08 42430 SUVA LANE TO 40820 WINCHESTER STE 2765 PERMANENT/ B05 -1714,B04 -1026,B05 -1656,B04 -2733,F06 -0129,B04-0983, IMAGE IN F05 -0468,F05 -0210,B05 -0770,F05 -0271,F06 -0196,B04-3783, LASERFICHE B05 -4245,F06 -0193,F06 -0119,B05 -0745,F06-0094,1306-0547 0002036 1302-08 41593 WINCHESTER RD TO 2611 YNEZ RD PERMANENT/ F05 -0325,604 -0475,F04 -0175,604-3806,F05-0592,605-3717, IMAGE IN B05 -3721,F06 -0430,B05 -3802,B04 -2554,F05 -0425,F05-0279, LASERFICHE F04 -0337,F05 -0191,F05 -0610,604 -2638,F05 -0185,B05-1670, F05-0514 0002069 1302-08 39140 PALA VISTA DR TO 31950 PAUBA RD PERMANENT/ B04 -4166,804 -3339,B04 -4276,F05 -0449,F05 -0461,F06-0362, IMAGE IN B04 -1705,F06 -0330,B04 -4324,B02 -3263,F03 -0078,B05-2896, LASERFICHE B05-2984 0002098 1302-08 41973 THRU 41995 REMINGTON AVE PERMANENT/ B05 -2184,B05 -2185,F05 -0488,F05 -0489,F05 -0490,F06-0547, IMAGE IN F06 -0499,F05 -0413,B05 -2538,F05 -0484,F05 -0482,F05-0483, LASERFICHE B06 -0808,F06 -0464,F06 -0383,F06-0352 0002072 1302-08 31891 RANCHO CALIFORNIA RD TO 31524 RANCHO PUEBLO PERMANENT/ B06 -1337,F06 -0451,F06 -0521,F06 -0434,F06 -0533,F05-0505, IMAGE IN F05 -0506,F05 -0552,F05 -0520,F05 -0476,F04 -0162,F05-0529, LASERFICHE B03-3661 0002054 1302-08 40820 WINCHESTER RD PERMANENT/ SPRINKLER PLANS AND TECHNICAL REPORTS IMAGE IN LASERFICHE 0001924 1302-08 27270 MADISON AVE PERMANENT/ F05 -0355,F05 -0444,B05 -1779,B03 -1007,B04 -1491,B05-0205, IMAGE IN F04-0172 LASERFICHE Page 4 of 4 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit D" is a listing of records maintained in the City's Finance Department. These documents have been identified in various Retention Groups (list attached). These records are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution No. 07-02. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., 1 hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: APPROVED: City Attorney: • ..i Genie- ilso Chief Financial Officer Date Peter t . horson Dat Fc Jc EXHIBIT D CITY OF TEMECULA FINANCE DEPARTMENT 2012 CC DESTRUCTION BARCODE/BOX NUMBER TUFF/RECORDS SERIES DATES DESCRIPTION RETENTION 0003093 409-11 1993- SALES TAX REPORTS 4 YEARS AFTER AUDIT 2008 0003144 401-06 1999- ACCOUNTING & REVENUE 4 YEARS AFTER AUDIT 2008 FILES 0002975 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 1ST - ARTS 0002976 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 ASPEN - CC & CO. 0002977 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CALMAT - CHART 0002978 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CHERRY - C REFUNDS 0002979 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 DALESIO - ELLISON 0002980 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 EMED - FIREHOUSE 0002981 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 FIRST - GLENEAGLES 0002982 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 GLENNIES - G REFUNDS 0002983 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 HDL - HOMETOWN 0002984 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 HORIZON - J REFUNDS 0002985 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 K - LISA 0002986 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 LOCAL - MEYER 0002987 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 MICHELLES - M REFUNDS 0002988 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 NTH - N REFUNDS 0002989 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 OCB - PENTAX 0002990 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 PERFECTING - PETTY 0002991 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 PFFK BANK - Q REFUNDS 0002992 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 R2I -RCW D 0002993 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 RCWD 0002994 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 RANCHO CUCAMONGA - RIV CO TRANSP 0002995 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 RIV CO TREASURER - SHREDFORCE 0002996 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SIEGEL - SCE 0002997 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SCE 0002998 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SCE - SUNSET 0002999 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 SUPERCO - TEMECULA VALLEY PRINT 0003000 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 TEMECULA VALLEY RV - U REFUNDS 0003001 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 VAIL - VERIZON 0003002 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 VERIZON 0003003 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003004 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003005 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003006 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003007 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003088 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003089 401-06 2007- NP 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0003090 401-06 2007- A/P 4 YEARS AFTER AUDIT 2008 CONFIDENTIAL 0002615 401-07 2006- NR 4 YEARS AFTER AUDIT 2007 A -S 0002616 401-07 2006- A/R 4 YEARS AFTER AUDIT 2007 T -Z 0003146 401-07 2007- A/R 4 YEARS AFTER AUDIT 2008 A - R 0003147 401-07 2007- A/R 4 YEARS AFTER AUDIT 2008 S - Z 0003101 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 JULY DAILY CASH RECEIPTS 0003102 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 JULY DAILY CASH RECEIPTS 0003103 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 AUGUST DAILY CASH RECEIPTS 0003104 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 SEPTEMBER DAILY CASH RECEIPTS 0003105 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 OCTOBER DAILY CASH RECEIPTS 0003106 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 NOVEMBER DAILY CASH RECEIPTS 0003107 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 DECEMBER DAILY CASH RECEIPTS 0003108 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 JANUARY/FEBRUARY DAILY CASH RECEIPTS 0003109 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 FEBRUARY DAILY CASH RECEIPTS 0003110 402-02 2007- RECEIPTS AND BILLING FILES 4 YEARS AFTER AUDIT 2008 MARCH DAILY CASH RECEIPTS 0003111 402-02 2007- 2008 RECEIPTS AND BILLING FILES APRIL DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003112 402-02 2007- 2008 RECEIPTS AND BILLING FILES MAY DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003113 402-02 2007- 2008 RECEIPTS AND BILLING FILES MAY/JUNE DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003114 402-02 2007- 2008 RECEIPTS AND BILLING FILES JUNE DAILY CASH RECEIPTS 4 YEARS AFTER AUDIT 0003120 402-02 2007- 2008 CASH RECEIPTS POSTING LISTS 4 YEARS AFTER AUDIT 0003121 402-02 2007- 2008 CASH RECEIPTS POSTING LISTS 4 YEARS AFTER AUDIT 0002956 402-06 2007- 2008 BUSINESS LICENSE A - G 4 AFTER TERMINATION 0002957 402-06 2007- 2008 BUSINESS LICENSE H - PO 4 AFTER TERMINATION 0002958 402-06 2007- 2008 BUSINESS LICENSE PR - WA 4 AFTER TERMINATION 0002959 402-06 2007- 2008 BUSINESS LICENSE WE - Z 4 AFTER TERMINATION 0002974 403-02 2007- 2008 BANK STATEMENTS JULY - MAY 4 YEARS AFTER AUDIT 0002920 403-02 2007- 2008 BANK STATEMENTS FISCAL AGENT 4 YEARS AFTER AUDIT 0002930 403-08 2007- 2008 A/P POSTING LISTS, LIST OF DEMANDS 4 YEARS AFTER AUDIT 0003128 409-12 2007- 2008 TOT 4 YEARS AFTER AUDIT 0002960 601-01 2007- 2008 PURCHASING A - BIO 4 YEARS AFTER AUDIT 0002961 601-01 2007- 2008 PURCHASING BI - CR 4 YEARS AFTER AUDIT 0002962 601-01 2007- 2008 PURCHASING DA - EX 4 YEARS AFTER AUDIT 0002963 601-01 2007- 2008 PURCHASING FA - HI 4 YEARS AFTER AUDIT 0002964 601-01 2007- 2008 PURCHASING HO - LY 4 YEARS AFTER AUDIT 0002965 601-01 2007- 2008 PURCHASING MC - NE 4 YEARS AFTER AUDIT 0002966 601-01 2007- 2008 PURCHASING NI - RAM 4 YEARS AFTER AUDIT 0002967 601-01 2007- 2008 PURCHASING RAM - SPH 4 YEARS AFTER AUDIT 0002968 601-01 2007- 2008 PURCHASING SPO - TY 4 YEARS AFTER AUDIT 0002969 601-01 2007- 2008 PURCHASING UHS - ZU 4 YEARS AFTER AUDIT 0002970 601-01 2007- 2008 PURCHASING POSTING LIST 4 YEARS AFTER AUDIT 0002971 601-01 2007- 2008 PURCHASING POSTING LIST 4 YEARS AFTER AUDIT 0003770 601-15 2002 & 2008 PURCHASING RFQ/RFP'S FOR AUDIT SERVICES 3 YEARS AFTER CLOSED 0002918 305-02 403-01 2006- 2007 2007- 2008 CLAIMS CANCELLED CHECKS 3 YEARS AFTER SETTLED 4 YEARS AFTER AUDIT TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit E" is a listing of records maintained in the City's Public Works Division. These documents have been identified in various Retention Groups (list attached) and have been imaged into the City's LaserFiche Imaging System and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in Resolution No. 07-02. The imaging of these records complies with the requirements of Government Code Section 34090.5. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090 et seq., I hereby give my consent to the destruction of records under the direction of the City Clerk pursuant to the City of Temecula's adopted Destruction of Obsolete Records Policy. APPROVED: Department Head: APPROVED: City Attorney: R:uimnslde,truet.rys e \JF reg Butr, ubli I►/orks Director/City Engineer ;/ . . Date EXHIBIT E CITY OF TEMECULA PUBLIC WORKS DEPARTMENT 2012 DESTRUCTION BARCODE/ BOX NUMBER TUFF/ RECORD SERIES DESCRIPTION RETENTION 0000254 203-08 CONDITIONAL USE PERMITS: CUP1,CUP2,CUP3,CUP4,CUP5,CUP6,CUP8,CUP10 CUP12,CUP13,CUP14,CUP15 PERMANENT/IMAGE IS IN LASERFICHE 0000248 203-24 PLANNING APPLICATIONS: PA92-0012,PA92-0013,PA92-0020,PA92-0002,PA92-0031, PA92-0032, PA92-0033, PA92-0040, PA92-0054, PA92-0055, PA92-0058,PA92-0059,PA92-0061,PA93-0004,PA93-0008, PA93-0009, PA9 3-0010,PA93-0012 ,PA93-0017,PA93 -0018, PA93-0021,PA93-0025,PA93-0027,PA93-0029,PA93-0038, PA93-0042,PA93-0044,PA93-0048,PA93-0049,PA93-0051, PA93-0061, PA93-0066, PA93-0067, PA93-0087, PA93-0089, PA93-0092, PA93-0093, PA93-0099, PA93-0102, PA93-0107, PA93-0112, PA93-0118, PA93-0120, PA93-0124, PA93-0125, PA93-0131. PA9 3-0132. PA93-0171 PERMANENT/IMAGE IS IN LASERFICHE 0000320 203-24 PLANNING APPLICATIONS: PA94-0095, PA94-0103, PA94-0109, PA94-0111, PA94-0113, PA94-0122, PA94-0127, PA94-0129, PA94-0129, PA94-0131, PA94-0131. PA94-0134. PA94-0193 PERMANENT/IMAGE IS IN LASERFICHE 0000238 203-24 PLANNING APPLICATIONS: PA96-0079, PA96-0090, PA96-0098, PA96-0100 PA96-0106, PA96-0107, PA96-0190, PA96-0199, PA96-0202, PA96-0225, PA96-0228, PA96-0232, PA96-0243, PA96-0266, PA96-0268, PA96-0271, PA96-0278, PA96-0291, PA96-0131, PA96-0132, PA96-0141, PA96-0153, PA96-0157, PA96-0160, PA96-0170 PERMANENT/IMAGE IS IN LASERFICHE 0000303 203-24 PLANNING APPLICATIONS: PA97-0089,PA97-0107,PA97-0118,PA97-0124,PA97-0125, PA97-0127.PA97-0129 PERMANENT/IMAGE IS IN LASERFICHE 0000275 203-24 PLANNING APPLICATIONS: PA97-0246,PA97-0247,PA97-0254,PA97-0257,PA97-0278, PA97-0279,PA97-0283,PA97-0286,PA97-0288,PA97-0301, PA97-0304, PA97-0305, PA97-0333, PA97-0342, PA97-0355, PA97-0357, PA97-0358, PA97-0364, PA97-0368, PA97-0370, PA97-0375,PA97-0377,PA97-0381,PA97-0382,PA97-0383, PA97-0385,PA97-0388 PERMANENT/IMAGE IS IN LASERFICHE 0000262 203-24 PLANNING APPLICATIONS: PA96-0305,PA97-0004,PA97-0007,PA97-0015,PA97-0023, PA97-0028, PA97-0045, PA97-0055, PA97-0060, PA97-0077, PA97-0087.PA97-0088 PERMANENT/IMAGE IS IN LASERFICHE 0000316 203-24 PLANNING APPLICATIONS: PA98-0097,PA98-0102,PA98-0118,PA96-0119,PA98-0118,PA98-0126, PA98-0129, PA98-0141, PA98-0143, PA98-0149, PA98-0154, PA98-0157, PA9 8-017 0 ,PA98 -0176, PA98-0184, PA98-0191, PA98-0192, PA98-0193, PA98-0192.PA98-0206. PA98-0209.PA98-0219 PERMANENT/IMAGE IS IN LASERFICHE 0000259 203-24 PLANNING APPLICATIONS: PA98-0003,PA98-0012,PA98-0014,PA98-0017,PA98-0029, PA98-0038, PA98-0039, PA98-0045, PA98-0054 ,PA98-0064, PA98- 0066, PA98-0083. PA98-0086. PA98-0088. PA98-0090 PERMANENT/IMAGE IS IN LASERFICHE 0000234 203-24 PLANNING APPLICATIONS: PA98-0224,PA98-0227,PA98-0235,PA98-0242,PA98-0253, PA98-0254,PA98-0263,PA98-0270,PA98-0291,PA98-0293, PA98-0299, PA98-0300, PA98-0302, PA98-0305, PA98-0307, PA98-0309, PA98-0311, PA98-0313, PA98-0318, PA98-0322, PA98-0328. PA98-0331. PA98-0336. PA98-0337. PA98-0347 PERMANENT/IMAGE IS IN LASERFICHE 0000236 203-24 DEVELOPMENT PLANS: PP230,PP232,PP233,PP234,PP235,PP236,PP239,PP240, P P241. P P242. P P243. P P 24 4. P P24 5. P P 246. P P24 7 PERMANENT/IMAGE IS IN LASERFICHE 0000237 203-24 DEVELOPMENT PLANS: PERMANENT/IMAGE PP10714,PP10717,PP10745,PP10753,PP10767,PP10769 PP 10806,PP10822,PP 10864, PP10909, PP 10922, PP10923 P P 10928, P P 10942, P P 10967, P P 10969, P P 10972, P P 10976 P P 10979, P P 1100 0, P P 110 01 IS IN LASERFICHE 0000255 203-24 DEVELOPMENT PLANS: PERMANENT/IMAGE PP9629,PP9634,PP9637,PP9639,PP9643,PP9652,PP9653, PP9683, PP9690,PP9693,PP9713, PP9714, PP9737,PP9770, PP9797, PP9810, PP9814,PP9828, PP9838, PP9844, PP9885, P P 9910. P P 9923. P P 9985. P P 9974. P P 100 54. P P 10060. P P 100 65 IS IN LASERFICHE 0000253 203-24 DEVELOPMENT PLANS: PERMANENT/IMAGE PP11609,PP11621,PP11622,PP11644,PP11654,PP11669, PP11688,PP11694,PP11756,PP11759,PP11767,PP11801, PP 11817,PP11819,PP11827,PP11858,PP11862,PP11876, PP11884,PP11894,PP11905.PP12009 IS IN LASERFICHE 0000251 405-09 BOND FILES: PERMANENT/IMAGE CDF88-3,CDF88-12,CDF88-12,AD159,AD155,AD161 IS IN LASERFICHE 0000235 203-24 PLANNING APPLICATIONS: PERMANENT/IMAGE PA97-0392,PA97-0393,PA97-0395,PA97-0396,PA97-0398, PA97-0399, PA97-0404, PA97-0406, PA97-0408, PA97-0409, PA97-0414, PA97-0431, PA97-0445, PA97-0447 IS IN LASERFICHE 802-02 LAND DEVELOPMENT UTILITY PERMITS: LD97-001,LD97-003,LD97-004,LD97-005,LD97-006,LD97-007, LD97-009, LD97-011,LD97-012, LD97-014, LD97-015,LD97-016, LD97-017,LD97-018, LD97-019, LD97-020, LD97-022,LD97-023, LD97-024,LD97-026,LD97-028,LD97-029,LD97-030,LD97-031, LD97-032, LD97-033, LD97-034,LD97-035,LD97-036, LD97-038, LD97-039, LD97-040, LD97-042, LD97-043, LD97-044,LD97-045, LD97-047,LD97-048,LD97-049,LD97-050,LD97-051,LD97-052, LD97-053, LD97-054,LD97-055, LD97-057, LD97-058, LD97-060, LD97-061,LD97-062,LD97-063,LD97-064,LD97-066,LD97-067, LD97-068, LD97-069, LD97-070,LD97-072,LD97-073, LD97-074, LD97-075,LD97-076,LD97-077,LD97-079,LD97-080,LD97-081, LD97-0851D97-0861D97-087, LD97-088. LD97-089 0000366 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD02-001,LD02-003,LD02-004,LD02-006,LD02-007,LD02-008, L D 02-0 09, L D 02-010, L D 02-011, L D 02-012 , L D 02-013, L D 02-014 , LD02-015,LD02-016,LD02-017, LD02-018, LD02-019,LD02-020, L D02-022, L D02-023, LD02-025, LD02-026, LD02-027, L D02-028, LD02-031,LD02-032,LD02-033,LD02-034,LD02-035,LD02-036, LD02-037,LD02-038,LD02-039,LD02-040,LD02-041,LD02-042, LD02-043,LD02-044,LD02-045,LD02-050,LD02-051,LD02-052, LD02-053,LD02-054,LD02-055, LD02-056, LD02-057,LD02-058, LD02-059,LD02-061,LD02-062,LD02-063,LD02-064,LD02-065, LD02-066,LD02-067,LD02-069,LD02-070,LD02-071,LD02-075 IS IN LASERFICHE LD02-076,LD02-077,LD02-078,LD02-079,LD02-080,LD02-081, LD02-084, LD02-085, LD02-087, LD02-088,LD02-089, LD02-090, LD02-091,LD02-092,LD02-093,LD02-094,LD02-095,LD02-096, LD02-097, LD02-099, LD02-104, LD02-105, LD02-106,LD02-107, LD02-108, LD02-109, LD02-110,LD02-111,LD02-112, LD02-115, LD02-116, LD02-117, LD02-120, LD02-121,LD02-122, LD02-123, LD02-124, L D02-126, L D 02-127, L D 02-128, L D02-129, L D 02-130, LD02-131, LD02-132,LD02-133, LD02-134, LD02-135,LD02-136, LD02-137, LD02-138,LD02-139, LD02-140,LD02-141, LD02-142, LD02-144, LD02-145, LD02-146,LD02-147,LD02-155, LD02-159, LD02-161,LD02-162, LD02-173, LD02-174, LD02-176, LD02-178, LD02-179,LD02-181,LD02-182, LD02-183, LD02-184, LD02-186, LD02-188,LD02-189,LD02-190,LD02-191,LD02-192,LD02-193, LD02-195, LD02-196, LD02-197,LD02-200,LD02-201, LD02-202, LD02-203,LD02-204, LD02-205,LD02-206,LD02-207, LD02-212 L D 02-213 , L D 02-214, L D 02-216 , L D 02-217, L D 02-218, L D 02-221, LD02-222, LD02-223, LD02-224, LD02-225, LD02-226,LD02-229, LD02-230 0000099 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD93-110,LD93-112,LD93-113,LD93-115,LD93-116,LD93-117, LD93-118,LD93-119,LD93-121,LD93-123,LD93-124,LD93-126, LD93-127, LD93-130, LD93-131, LD93-132,LD93-133,LD93-134, LD93-135,LD93-136, LD93-137,LD93-138,LD93-139, LD93-140, LD93-141,LD93-142, LD93-143, LD93-151, LD93-153, LD93-154, LD93-156, LD93-157, LD93-158, LD93-159, LD93-160,LD93-163, LD93-164, LD 93-165. L D93-168. L D93-169. L D93-171, L D93-172, IS IN LASERFICHE LD93-173,LD93-175,LD93-178,LD93-180,LD93-181,LD93-182, LD93-185, LD93-186, LD93-187,LD93-188, LD93-189, LD93-190, LD93-191, LD 93-192, LD 93-193, L D93-194, LD 93-197, L0 93-198, LD93-200, LD93-206, L D93-207, L D 93-208, LD93-209, LD93-210, LD93-211 .LD93-212 0000101 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD93-002,LD93-003,LD93-007,LD93-008,LD93-009,LD93-013, IS IN LASERFICHE LD93-015,LD93-016,LD93-017,LD93-021,LD93-022,LD93-024, LD93-025,LD93-027,LD93-029,LD93-030,LD93-031,LD93-034, LD93-035, LD93-036,LD93-037,LD93-038, LD93-039, LD93-040, LD93-041,LD93-042,LD93-043,LD93-044,LD93-045,LD93-046, LD93-047,LD93-048,LD93-049,L093-050,LD93-051,LD93-052, LD93-053,LD93-054,LD93-058,LD93-059,LD93-060,LD93-061, LD93-062, LD93-066, LD93-067,LD93-068, LD93-069, LD93-070, LD93-072, LD93-073, LD93-074,LD93-075, LD93-076, LD93-077, LD93-078,LD93-079,LD93-080,LD93-081,LD93-082,LD93-084, LD93-086,LD93-087,LD93-089,LD93-090,LD93-091,LD93-093, LD93-094,LD93-095,LD93-097,LD93-098,LD93-099,LD93-101, LD93-102, L D 93-103, LD93-107. LD93-108 0000242 802-02 LAND DEVELOPMENT GRADING PERMITS: PERMANENT/IMAGE LD96-003,L096-019,LD96-020,LD96-023,LD96-025,LD96-030, IS IN LASERFICHE LD96-035,LD96-042,LD96-045, LD96-049, LD96-050, LD96-053, LD96-055,LD96-056,LD96-060,LD96-061,LD96-063,LD96-064, LD96-065, LD96-076, LD96-078, LD96-082,LD96-083,LD96-087, LD96-088,LD96-089,LD96-090,LD96-091,LD96-092,LD96-093, LD96-094,LD96-096,LD96-097,LD96-099,L096-101,LD96-103, LD96-107,LD96-111,LD96-114, LD96-115, LD96-116, LD96-117, • LD96-118, LD96-119, LD96-124, LD96-129, LD96-130, LD96-132, LD96-135,LD96-136,LD96-138,LD96-140,LD96-141,LD96-143, LD96-148,LD96-149,LD96-152,LD96-153,LD96-154,LD96-161, LD96-163, LD96-167,LD96-175, LD96-178 LAND DEVELOPMENT UTILITY PERMITS: LD96-004,LD96-005,LD96-008,LD96-009,LD96-010,LD96-011, LD96-013, LD96-014, LD96-015, LD96-016,LD96-018, LD96-022, LD96-024, LD96-025, LD96-026, LD96-027, LD96-028, LD96-029, LD96-032,LD96-033,LD96-034,LD96-038,LD96-039,LD96-040, LD96-041,LD96-043,LD96-044,LD96-045,LD96-046,LD96-047, LD96-048,LD96-049,LD96-052,LD96-054,LD96-058,LD96-061, LD96-062, LD96-064, LD96-065, LD96-068,LD96-069, LD96-070, LD96-072, LD96-073, LD96-074, L096-075,LD96-076, LD96-077, LD96-078, LD96-079,LD96-080,LD96-083, LD96-085,LD96-086, LD96-090,LD96-091,LD96-092,LD96-094,LD96-095,LD96-096, LD96-100,LD96-103, LD96-105, LD96-106, LD96-108,LD96-109, L D 96-110. L D96-111. L D96-112 0000221 802-02 LAND DEVELOPMENT CONSTRUCTION PERMITS: PERMANENT/IMAGE LD00-001,LD00-004,LD00-005,LD00-006,LD00-008,LD00-009, IS IN LASERFICHE LD00-010, LD00-012,LD00-013, LD00-014, LD00-015,LD00-016, LD00-017, LD00-018,LD00-019, LD00-020, LD00-021,LD00-022, L000-023, LD00-025, LD00-026, LD00-028, LD00-029, LD00-030, LD00-031,LD00-032,L000-034,L000-035,LD00-036,L000-037, LD00-039,L000-040,LD00-041,LD00-042,LD00-043,LD00-044, LD00-045,LD00-046,LD00-047,LD00-048, LD00-049,LD00-050, LD00-051,LD00-052,LD00-053,LD00-054,LD00-056,LD00-057, LD00-058,LD00-059,LD00-060,LD00-061,L000-062,LD00-063, L D 00-0 64 , L D 00-065, L D 00-066, L 0 00-067, L D 00-068 , L 000-069, LD00-070,L000-071,LD00-073,L000-074,LD00-075,LD00-076, LD00-077,LD00-078,LD00-079,LD00-081,LD00-082,LD00-084, LD00-085, LD00-086, LD00-087, LD00-089, LD00-090,LD00-092, LD00-093, LD00-095, LD00-096, LD00-097,LD00-098,LD00-099, LD00-100, LD00-101, LD00-105, LD00-106,LD00-107, LD00-108, L000-109,LD00-110,LD00-111,LD00-112, LD00-113, LD00-114, L000-115, L D00-116, L D00-117, L D00-118, L D 00-119, L D00-120, LD00-121,LD00-122,LD00-123,LD00-124,LD00-125,LD00-127, LD00-129,LD00-131,LD00-132,L000-133,LD00-134,LD00-135, LD00-136,LD00-138,LD00-139,LD00-140,LD00-141,LD00-143, LD00-144, LD00-145,LD00-146, LD00-147, LD00-148,LD00-149, LD00-150,LD00-151,LD00-152,LD00-153,LD00-155,LD00-156, LD00-157, LD00-159, LD00-160, LD00-161, LD00-162,LD00-163, L000-164, LD00-170,LD00-171, LD00-172, LD00-174, LD00-175, LD00-178, LD00-180,LD00-182, LD00-183, LD00-184, LD00-185, LD00-186. LD00-189. LD00-190. LD00-191. LD00-193,LD00-194. L000-195, LD00-196, LD00-197,LD00-198,LD00-199, LD00-200, LD00-201,LD00-202,L000-203,LD00-204,LD00-206,LD00-207, LD00-208,LD00-209,LD00-211,LD00-212 0000344 802-02 LAND DEVELOPMENT UTILITY PERMITS: PERMANENT/IMAGE LD00-001,LD00-003,LD00-004,LD00-005,L000-006, LD00-007,LD00-008,L000-009,LD00-010,LD00-011, LD00-012,LD00-013, LD00-014, L000-014, LD00-015, LD00-016, LD00-017,LD00-018,LD00-019,L000-020, LD00-021,L000-022,LD00-023,LD00-024, LD00-025, LD00-026, L000-027, LD00-028,LD00-029,LD00-030, LD00-031,LD00-032,LD00-033,LD00-034,LD00-035, LD00-036, LD00-037,LD00-038, L000-039, LD00-040, LD00-041,L000-042,LD00-043,LD00-044,LD00-045, LD00-046,LD00-047,LD00-050,LD00-051,LD00-052, LD00-053,LD00-054, LD00-055,LD00-056,LD00-057, L000-058,LD00-059,LD00-060,LD00-061,LD00-062, LD00-063, LD00-064,LD00-065, LD00-066, L000-067, LD00-068,LD00-071,LD00-072,LD00-073,LD00-074, LD00-075,LD00-076, LD00-077,LD00-078,LD00-079, L000-080,LD00-081,LD00-082,LD00-083,LD00-084, L D00-085, L 000-086, L D00-087, L D00-088, LD00-089, LD00-090,L000-091,LD00-092,LD00-093,L000-094, LD00-095,LD00-096,LD00-097,LD00-098,LD00-099 , L000-101, LD00-102,LD00-103, LD00-104,LD00-107, LD00-108, LD00-112,LD00-113, LD00-114, LD00-115, LD00-116, LD00-117,L000-118,LD00-120,L000-121, LD00-122,LD00-123, LD00-124, L000-126,LD00-127, LD00-128,LD00-129,LD00-130,LD00-131,LD00-132, L000-133, L D00-135, L D00-136, L D00-137, L000-139, LD00-140,LD00-142, L000-143,LD00-144,L000-145, L000-146, LD00-147,LD00-148, LD00-149,LD00-150, LD00-151,LD00-152 IS IN LASERFICHE 0003315 802-02 LAND DEVELOPMENT GRADING PERMITS: PERMANENT/IMAGE LD07-005 THRU LD07-0130 IS IN LASERFICHE LAND DEVELOPMENT CONSTRUCTION PERMITS: LD07-007THRU LD07-0221 LAND DEVELOPMENT UTILITY PERMITS: LD07-0001 THRU LD07-141 0000381 803-01 TRACT FILES: PERMANENT/IMAGE TR23143-4,TR23143-5,TR23143-6,TR23143-7 IS IN LASERFICHE 0000350 803-01 TRACT FILES: PERMANENT/IMAGE TR23371,TR23371-8,TR23371-9,TR23371-10,TR23371-11, TR23371-12,TR23371-13 IS IN LASERFICHE 0000298 803-01 TRACT FILES: PERMANENT/IMAGE TR19872,TR19872-1,TR19872-2,TR19872-3,TR19872-4 IS IN LASERFICHE 0000347 803-01 TRACT FILES: PERMANENT/IMAGE TR 23371 IS IN LASERFICHE 0000318 803-01 TRACT FILES: PERMANENT/IMAGE TR20643,TR20644,TR20735,TR20735-1,TR20735-3,TR20735-7 IS IN LASERFICHE TR20735-8,TR20735-9,TR20881,TR20882, TR20882-1 0000240 803-01 TRACT FILES: PERMANENT/IMAGE TR26861,TR26861-1,TR26861-2,TR26861-3,TR26861-4 IS IN LASERFICHE 803-02 PARCEL MAP FILES: PM27232,PM27239 0000352 803-02 PARCEL MAP FILES: PERMANENT/IMAGE PM19580,PM21382,PM21383 IS IN LASERFICHE 0003648 1160-02 TRAFFIC IMPACT STUDIES: PERMANENT/IMAGE TM33891 SILVER OAKS/SUMMERHOUSE 2005 IS IN LASERFICHE CITYWIDE SPEED SURVEY 2006, 2005 BUTTERFIELD SHOPPING CENTER 2005 CROWN PLAZA 2008 TEMECULA EDUCATION CENTER 2003 SANTA MARGARITA ANNEXATION AREA EIR 2008 PALA/CASINO TRAFFIC SIGNAL 1999 (PROPOSED) HARVESTON 2000 NICOLAS 2004 REDHAWK TOWN CENTER 0003649 1160-02 TRAFFIC IMPACT STUDIES: PERMANENT/IMAGE SUNRIDGE COMMUNITY CHURCH 2000 IS IN LASERFICHE CITY TRAFFIC MODEL 2003 PW01-14 RED LIGHT EVAL 2001 TVUSD HIGH SCHOOL #4 2004 TVUSD DISTRICT EXPANSION 2004 TVUSD EIR 2003 TVUSD CLASSROOM BLDG 19 2003 NHS 2004 REDHAWK 2006 WOLF CREEK 2000 RANCHO VIEW PROFESSIONAL CENTER 2007 RORIPAUGH RANCH REVISED 2001 RORIPAUGH RANCH 1999 RORIPAUGH RANCH MIDDLE SCHOOL 2002 LDS CHURCH 2003 VAIL RANCH TOWNE SQUARE PM30177 2001 GUIDANT CORPORATION 2002 PROMANADE MALL EXPANSION 2006 MEADOWS VILLAGE 2002 ABBOTT 2001 0003650 1160-02 TRAFFIC IMPACT STUDIES: TEMECULA REGIONAL HOSPITAL 2005, 2006, 2008 RAINBOW CANYON 2003 CIVIC CENTER 2006 TEMECULA LANE II 2003 TEMECULA LANE 2005 SANTA MARGARITA ANNEXATION LA PAZ COMMERCIAL CENTER 2004 MIXED USE RESIDENTIAL 2002 LAQUINTA INN 2004 THE LINFIELD SCHOOL 2001, 2003 PAUBA ROAD LINK 2003 FLETCHER JONES 2008 PHS 2006 RANCHO COMMUNITY CHURCH 2002 PUJOL APARTMENTS 2006 TEMECULA VILLAGE/TEMECULA RIDGE 2000 RANCHO HIGHLANDS 2005 RANCHO HIGHLANDS II 2005 BEL VILLAGGIO/OVERLAND 2001 MORGAN HILL TM30347 & 30406 2002 RANCHO TEMECULA TOWN CENTER 2003 PERMANENT/IMAGE IS IN LASERFICHE 0000265 806-04 PROJECT FILES: PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000227 806-04 PROJECT FILES: PW94-21 PERMANENT/!MAGE IS IN LASERFICHE 0000264 806-04 PROJECT FILES: PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000263 806-04 PROJECT FILES: PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000268 806-04 PROJECT FILES; PW94-21 PERMANENT/IMAGE IS IN LASERFICHE 0000207 806-04 PROJECT FILES: PW95-05 PERMANENT/IMAGE IS IN LASERFICHE 0000192 806-04 PROJECT FILES: PW95-08 PERMANENT/IMAGE IS IN LASERFICHE 0000317 806-04 PROJECT FILES: PW95-08 PERMANENT/IMAGE IS IN LASERFICHE 0000256 806-04 PROJECT FILES: PW95-12 PERMANENT/IMAGE IS IN LASERFICHE 0000208 806-04 PROJECT FILES: PW95-10,PW95-16 PERMANENT/IMAGE IS IN LASERFICHE 0000239 806-04 PROJECT FILES: PW95-12,PW95-26,PW96-02,PW96-09 PERMANENT/IMAGE IS IN LASERFICHE 0000228 806-04 PROJECT FILES: PW95-24,PW97-01,PW97-28,PW98-11,PW98-12,PW98-14 P W 98-15, P W 99-04, P W 99-13 PERMANENT/IMAGE IS IN LASERFICHE 0000193 806-04 PROJECT FILES: PW96-13,PW96-15,PW97-07 PERMANENT/IMAGE IS IN LASERFICHE 0000241 806-04 PROJECT FILES: PW97-25 PERMANENT/IMAGE IS IN LASERFICHE 0000233 806-04 PROJECT FILES: PW97-19,PW97-21 PERMANENT/IMAGE IS IN LASERFICHE 0000250 806-04 PROJECT FILES:PERMANENT/IMAGE PW97-15SW,PW98-16 IS IN LASERFICHE 0000223 806-04 PROJECT FILES: PW98-02,PW98-03,PW98-06,PW98-07,PW98-08,PW98-09 PERMANENT/IMAGE IS IN LASERFICHE 0000231 806-04 PROJECT FILES: PW99-19,PW99-20 PERMANENT/IMAGE IS IN LASERFICHE 0000232 806-04 PROJECT FILES: PW00-05CSD,PW01-07,PW99-21,PW01-01 PERMANENT/IMAGE IS IN LASERFICHE 0000225 806-04 PROJECT FILES: PW00-14,PW00-17,PW00-18,PW00-22,PW00-23 PERMANENT/IMAGE IS IN LASERFICHE 0000209 806-04 PROJECT FILES: PW00-16 PERMANENT/IMAGE IS IN LASERFICHE 0000249 806-04 PROJECT FILES: PW00-08CSD PERMANENT/IMAGE IS IN LASERFICHE 0000210 806-04 PROJECT FILES: PW02-06,PW03-02 PERMANENT/IMAGE IS IN LASERFICHE 0000229 806-04 PROJECT FILES: PW02-03,PW02-04,PW02-12,PW00-31,PW01-16 PERMANENT/IMAGE IS IN LASERFICHE 0003429 806-05 COMPLETED PROJECT FILES: PW06-07 PERMANENT/!MAGE IS IN LASERFICHE 0000354 803-02 PARCEL MAP FILES: PM28530 PERMANENT/IMAGE IS IN LASERFICHE 0000261 803-01 803-02 TRACT FILES: TR27473,TR27509,TR27545,TR27690,TR27827,TR27827-1 PARCEL MAP FILES: PM27788 PERMANENT/IMAGE IS IN LASERFICHE 0003438 1141-09 TECHNICAL REPORTS: WOLF CREEK CHANNEL SECTION CLOMR, PECHANGA PARKWAY DRAINAGE STUDY, MURRIETA CREEK HYDRAULIC STUDY, ANNUAL REPORTS REGIONAL WATER QUALITY BOARD- 2002- 2008 PERMANENT/IMAGE IS IN LASERFICHE 0003437 1141-09 TECHNICAL REPORTS: WOLF CREEK CHANNEL SECTION CLOMR, PECHANGA PARKWAY DRAINAGE STUDY, MURRIETA CREEK HYDRAULIC STUDY, ANNUAL REPORTS REGIONAL WATER QUALITY BOARD- 2002- 2008 PERMANENT/IMAGE IS IN LASERFICHE 0003281 1141-09 TECHNICAL REPORTS: PW99-11, PW00-26, PW03-05, PW06-04, PW06-05, PW06-07, PW06-10. PW06-14 PERMANENT/IMAGE IS IN LASERFICHE 0002705 1141-09 TECHNICAL REPORTS: PA03-0677, PA04-0394, PA04-0544, PA05-0139,PA05-0365,PA06-0278, PA99-0335,PA99-0344, PA06-0389, PA99-0376,PA99-0357, PA99-0292, PA99-0038, TM24134, PA02-0157, TM21382, PA07-0085, PA07-0200, PA07-0229, PA07-0240, PA08-0115, PA08-0128, PA08-0133, PA08-0134 PERMANENT/IMAGE IS IN LASERFICHE 0003434 1141-09 TECHNICAL REPORTS: LAND DEV. APPRAISAL REPORTS PERMANENT/IMAGE IS IN LASERFICHE 0003435 1141-09 TECHNICAL REPORTS: AD 159, PASEO DEL SOL -LAND USE AGREEMENTS, TM 28309, RANCHO COMMUNITY CHURCH - CALTRANS ENCROACHMENT PERMIT, OLD TOWN TEMECULA MARKET ASSESSMENT, WINCHESTER HILLS TRAFFIC ANALYSIS, PM28657, PM 23496, PROPOSED SANTA MARGARITA ANNEXATION, SANTA MARGARITA ANNEXATION, 1- 15/215 CORRIDOR PLANNING STUDY, WESTERN BYPASS CORRIDOR, PECHANGA CREEK FLOOD PLAN STUDY 0000146 802-02 LAND DEVELOPMENT PERMITS: PERMANENT/IMAGE LD93-208,LD93-111,LD94-047 IS IN LASERFICHE 203 24 PLANNING APPLICATIONS: PA93-0196, PA94-0025,PA93-0104 803-01 TRACT FILES: TR23167,TR23177,TR11087-2,TR21592,TR 18518-1,TR20154,TR21561 803 02 PARCEL MAPS: PM20882-1,PM22286,PM12293,PM 12890,PM13271,PM13340, PM 19145, PM25139, P M9428, PM 17454 802-05 ENCROACHMENT PERMITS: 203 08 E91 -073,E90 -144,E90 -192,E90 -252,E91 -247,E92 -609,E91-282 USE PERMITS: PUP660.TEM91-037,TEM91-033 0000202 803-01 TRACT MAPS: PERMANENT/IMAGE 803-02 TR20882-1,TR11087-2,TR24134-3,TR23167-3,TR23177, TR21561,TR18518,TR20154 PARCEL MAPS: IS IN LASERFICHE 203-24 PM21592, PM22286,PM25059, PM25633,PM19580,PM20171, PM13340,PM26759,PM25139,PM13271,PM18254,PM19582-4, PLANNING APPLICATIONS: PA94-0025, PA93-0104, PA93-0196 802-02 LAND DEVELOPMENT GRADING PERMITS: LD93-028,LD94-047 802-05 ENCROACHMENT PERMITS: E91 -073,E90 -192,E90 -252,E91 -247,E90 -129,E90 -141,E91-282, 806-04 E91-231, PROJECT FILES: PW 93-06,PW 92-05,PW 94-19 BOND FILES: 405-09 AD 159 TO: Susan W. Jones, MMC, City Clerk FROM: Gwyn R. Flores, Records Manager DATE: June 12, 2012 SUBJECT: Request for Destruction of Records Attached "Exhibit F" is a listing of records maintained in the City's Community Services Department. These documents have been identified in various retention groups (list attached) and are eligible for destruction in accordance with the City of Temecula's approved Retention Policy as outlined in City Council Resolution 07-02. The undersigned have reviewed and approved this destruction request. Pursuant to the requirements of Government Code Section 34090.5, I hereby give my consent to the destruction of records under the di-ection of the City Clerk pursuant to the City of Temecula's adopted . estruction of Obsolete Recor dd3 'olicy � L / APPROVED: Department Head: APPROVED: City Attorney: Aaron Adams, Executive Director of Community Services Date is t,,,11,. ,,:;,,,.r EXHIBIT F CITY OF TEMECULA COMMUNITY SERVICES DEPARTMENT 2012 DESTRUCTION BARCODE/BOX NUMBER TUFF/RECORD SERIES DATES DESCRIPTION RETENTION 0003198 1401-10 1996-1999 FACILITY RENTAL CONTRACTS CURRENT + 2 0003199 1401-10 1990-2002 FACILITY RENTAL CONTRACTS & CLASS RECEIPTS CURRENT + 2 0003019 1401-10 2006 & 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003020 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003016 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003018 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003017 1401-10 2008 ACTIVITY REGISTRATIONS CURRENT + 2 0003192 1401-10 2009 ACTIVITY REGISTRATIONS CURRENT + 2 0003193 1401-10 2009 ACTIVITY REGISTRATIONS CURRENT + 2 0003194 1401-10 2009 ACTIVITY REGISTRATIONS CURRENT + 2 0003195 1401-10 VARIOUS ACTIVITY REGISTRATIONS & INSTRUCTOR FILES CURRENT + 2 0003197 1401-10 VARIOUS FACILITY RENTAL FILES CURRENT + 2 0003021 1401-10 2007-2008 FACILITY RENTAL FILES CURRENT + 2 0000820 1404-03 1991-2002 RECREATION PROGRAM OUTLINES CURRENT + 2 0000810 1404-03 1996-1998 RECREATION PROGRAM OUTLINES CURRENT + 2 Item No. 7 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Sponsorship Agreement with Safe Alternatives for Everyone (S.A.F.E..) PREPARED BY: Tamra Irwin, Senior Management Analyst RECOMMENDATION: Approve the Sponsorship Agreement with Safe Alternatives for Everyone in the amount of $10,000 to provide the Temecula Valley with quality and needed services for children, youth, and families who have experienced or are at risk of abuse and violence. BACKGROUND: The City of Temecula has been sponsoring S.A.F.E. for the past ten years. S.A.F.E. provides needed services to public. Their mission is to serve children, youth and families affected by or at risk of abuse and violence in the community. In the last year, S.A.F.E. served 1,876 clients through their programs. The programs offered include: • Case Management—Families presenting to S.A.F.E. receive case management for a period that is designated by each family's unique needs. Some case management services are intensive and require multiple meetings to address immediate family crisis. While others are less intensive requiring 3-6 months of services. • Basic Needs Assistance—This service provision has proven to be a keystone in the agency's service delivery, because these basic needs address and alleviate immediate family needs such as food, gasoline, emergency hotel stays and critical childcare/medication, etc. S.A.F.E. has seen an increase in this service request with families needing not just food but a plethora of basic needs assistance in order to make the next steps towards family safety. Financial assistance is also available via the Southwest Family Justice Center through our staff housed at their facility. • Resource and Referral—S.A.F.E. provides appropriate resources and referrals to all callers requesting services regardless of their presenting issues. There are times when S.A.F.E. is not able to provide a direct service, however, their trained staff is able to research, and ascertain from clients on the phone through assessment, the needs and then direct clients to resources within our community. They complete the research for clients in crisis to assist in alleviating their stress at the moment they call our office. S.A.F.E. realizes that accessing services can be difficult and frustrating and we offer options to callers that they may not have considered in maneuvering through the social services network of help. • Family Justice Center—This is the primary location where victims of domestic violence are able to receive comprehensive crisis services from multiple agencies under one roof. S.A.F.E. has a designated staff person on site to assist clients with restraining orders, court accompaniment, case management, shelter referrals and placement. S.A.F.E.'s service provision also extends to offer a 10 -week domestic violence education group for victims. Their goal is to assist victims in safely making decisions for themselves and their families so that returning to the abuser is not a viable option. • Parent Project—This parenting program is designed for families with very challenging pre -teens and teens that are actively engaging in "at risk" behaviors such as drug and alcohol usage, school truancy, teen dating violence to name a few. S.A.F.E. staff partners, with Temecula Police Officers, to offer this program two times per year. FISCAL IMPACT: Funds for Safe Alternatives for Everyone have been appropriated in the Fiscal Year 2011-12 Community Services Funding line item for the recommended sponsorship amount of $10,000. ATTACHMENTS: 1. Sponsorship Agreement between the City of Temecula and Safe Alternatives for Everyone 2. Annual Report SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA AND SAFE ALTERNATIVES FOR EVERYONE This Agreement is made and effective as of June 12, 2012, by and between the CITY OF TEMECULA ("City") a Municipal Corporation, and SAFE ALTERNATIVES FOR EVERYONE ("SAFE"), a California nonprofit corporation. In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS. This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: A. SAFE was established in 1998 with the goal of helping all children and families in the Temecula Valley live in violence -free homes, schools and communities. B. SAFE provides the following services: family case management, referral and resource support, public education workshops, family assessment and teen violence prevention. C. The City desires to sponsor SAFE by donating Community Services Funding. D. The funds are to be used to offer desperately needed services for the citizens of the Temecula Valley dealing with violence, abuse, and the threat of violence and abuse inflicting great harm on children and the community. 2. TERM. This Agreement shall commence on June 12, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2012 unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION. In exchange for the City's Community Support Funding in the amount of Ten Thousand dollars ($10,000.00), the City of Temecula shall receive the benefits and services listed in Exhibit "A." 4. ALLOCATION OF FUNDS. SAFE shall allocate and use the City's Community Support Funding of $10,000 to provide the Temecula Valley with quality and needed services for children, youth and families who have experienced or are at risk of abuse and violence. 5. CASE MANAGEMENT. SAFE shall coordinate and case manage services for children, youth, and families. 6. WRITTEN REPORT. SAFE shall prepare and submit a written report evaluating SAFE program and its accomplishments. This written report shall be completed and submitted to the City no later than May 31, 2012. C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.dolx 7. FINANCIAL REVIEW. SAFE shall provide an annual financial review prepared by an independent certified public accountant of SAFE. This financial review shall be completed and submitted to the City no later than May 31, 2012. The financial review shall provide a general summary report on how funds were expended and used to benefit Temecula residents and shall include documentation, including but riot limited to, copies of invoices, receipts and cancelled checks to support the Community Support Funding. The financial documentation is subject to an audit, as determined by City staff. 8. INDEMNIFICATION. SAFE agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula. 9. INSURANCE. SAFE shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.do2x c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Redevelopment Agency of the City of Temecula, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. C:\Program Files (x86)\Neevia.Com\Document Converter\temp\1419.doix 10. GOVERNING LAW. The City and SAFE understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 11. LEGAL RESPONSIBILITIES. SAFE shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. SAFE shall at all times observe and comply with all such ordinances, laws and regulations. The City, district and/or Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of SAFE to comply with this section. 12. ASSIGNMENT. SAFE shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: CITY OF TEMECULA P.O. Box 9033 Temecula, CA 92589-9033 Attention: Assistant City Manager Use this Address for a Delivery City of Temecula Service or Hand -Deliveries Only: Attn: City Manager's Office 41000 Main Street Temecula, CA 92589-9033 To Consultant: Safe Alternatives for Everyone (SAFE) 28910 Pujol Street Temecula, CA 92590 Attention: Melissa Donaldson, Executive Director (951) 587-3900 C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.do4x 14. INDEPENDENT CONTRACTOR. A. SAFE shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of SAFE shall at all times be under SAFE's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of SAFE or any of SAFE's officers, employees, or agents except as set forth in this Agreement. SAFE shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any mariner officers, employees or agents of the City. SAFE shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to SAFE in connection with the performance of this Agreement. Except for the fees paid to SAFE as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to SAFE for performing services hereunder for City. City shall not be liable for compensation or indemnification to SAFE for injury or sickness arising out of performing services hereunder." 15. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. C:\Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.do5x 16. AUTHORITY TO EXECUTE THIS AGREEMENT. The person o- persons executing this Agreement on behalf of SAFE warrants and represents that he or she has the authority to execute this Agreement on behalf of SAFE and has the authority to bind SAFE to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA SAFE — Safe Alternatives for Everyone (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Robert C. Johnson, City Manager Melissa Donaldson, Executive Director ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT [Enter Name], [Enter Title] Melissa Donaldson Alternatives for Everyone 28910 Pujol Street Temecula, CA 92590 (951) 587-3900 Melissasafefamiliesca.or C:\Program Files (x86)\Neevia.Com\Document Converter\temp\1419.dc6c PM Initials: n q Date: // EXHIBIT "A" SAFE ALTERNATIVES FOR EVERYONE CITY OF TEMECULA'S SPONSORSHIP BENEFITS SAFE shall provide the following benefits and services for the citizens of the City of Temecula: • Case Management - This service is provided to every family that comes to SAFE for assistance. Each family receives an assessment to determine the issues and needs of the family as well as on-going sessions with the Family Care Coordinator. The service coordination provided to be invaluable to the families who were struggling with multiple issues and unable to identify services they needed to alleviate the abuse and violence affecting their family. • Temecula Police Activities League ("PAL") - This program serves over 100 youth with recreational and educational programs. A new program PAL started was the Making Choices component. This program provides three months of instruction helping middle school youth learn to make healthy choices in their school and home lives. PAL also started a Youth Leadership component for young people who may not have ever had the opportunity to learn and participate in a leadership role. Other activities were deep sea fishing, art camp, beach camping, mountain camping, walk -run club etc. • Basic Needs Assistance - SAFE budgets over $10,000 to provide direct financial assistance to families who are struggling to make ends meet. Financial assistance is provided to clients who are committed to working with SAFE to improve their families and eliminate abuse and violence. Emergency child care funding is available to women who need to re-enter the work force after leaving a domestic violence relationship, utility assistance, emergency shelter, college entrance fees, gift cards for diapers and formula and the list goes on. • Anger Management — This 12 week curriculum is for young people who have been identified by the courts, schools and their families as having made poor choices due to their inability to control their feelings. • Youth Violence Prevention Services - The services provided for helping these youth include one-on-one sessions with our Youth Services Specialist, anger management, supervised community service opportunities to teach youth to give back, restitution sessions for those who have committed a low level crime to teach them the repercussions of their actions on the victims among other services. • Resource and Referral — SAFE provides many families resources throughout the county. No matter what the need, SAFE will research the available resources to help that family find what will help them, whether it is a service SAFE provides or not. We will not be just one number families have to call in their search. We want the phone call to SAFE to either be the last or be the one that helps. C:\Program Files (x86)\Neevia.Com\Document Converter\temp\1419.d7 • In -Home Services - In home visitations are for families who do not have the ability to come to the office due to transportation issues or staff feels it is important to see the family in their environment for behavioral evaluations and programs. In home visits can occur if a family member is handicapped or has medical issues as well. C:1Program Files (x86)\Neevia.Com\Document Conveiter\temp\1419.docx SAFE Alternatives for Everyone Working Together To End Family Violence City of Temecula Community Services Funding 2011-2012 Annual Report S.A.F.E. past year of services and programs has been busy with many of our ongoing services and the introduction of some new programming and offerings this year. Our mission remains the same to serve children, youth and families affected by or ask of abuse and violence in the community. We served 1876 clients through our programs. P.A.L. enrolled 424 youth this past year and we offered over 3000 activity slots. Youth had the opportunity to get involved in many different activities provided over the year that included community service, Girls Circle & Boys Council, our Mountain Bike Club, Boxing, and other recreational activities. This year our youth in the P.A.L. program completed over 1200 hours of community service. Law enforcement officers in both Temecula and Murrieta have again been an integral component in making this P.A.L. program successful through their volunteer hours as mentors and supervising events. Services offered and provided to the community: Case Management — Families presenting to S.A.F.E. receive case management for a period that is designated by each family's unique needs. Some case management services are intensive and require multiple meetings to address immediate family crisis. While others are less intensive requiring 3-6 months of services. Basic Needs Assistance- This service provision has proven to be a keystone in our agency's service delivery, because these basic needs address and alleviate immediate family needs such as food, gasoline, emergency hotel stays and critical childcare/medication etc. We have seen an increase in this service request with families needing not just food but a plethora of basic needs assistance in order to make the next steps towards family safety. Financial assistance is also available via the Southwest Family Justice Center through our staff housed at this location. Resource and Referral — S.A.F.E. provides appropriate resources and referrals to all callers requesting services regardless of their presenting issues. There are times when S.A.F.E. is not able to provide a direct service however our trained staff is able to research, and ascertain from clients on the phone through assessment the needs and then direct clients to resources within our community. We complete the leg work for clients that are in crisis to assist in alleviating their stress at the moment they call our office. At S.A.F.E. we realize that accessing services can be difficult and frustrating and we offer options to callers that they may not have considered in maneuvering through the social services network of help. Family Justice Center — Our FJC is the primary location where victims of domestic violence are able to receive comprehensive crisis services from multiple agencies under one roof. S.A.F.E. has a designated staff person on site to assist clients with restraining orders, court accompaniment, case management, shelter referrals and placement. Additionally, the Riverside District Attorney's office is housed at this location and advocates are there to serve domestic violence victims. S.A.F.E.'s service provision also extends to offer a 10 week domestic violence education group for victims. The full complement of services between S.A.F.E., Inland Legal Services and the DA.'s office allows for a comforting and responsive service delivery that will address immediate safety, emotional, and financial needs with resources and services. Our goal is to assist victims in safely making decisions for themselves and their families so that returning to the abuser is not a viable option. Parent Project —This parenting program is designed for families with very challenging pre -teens and teens that are actively engaging in "at risk" behaviors such as drug and alcohol usage, school truancy, teen dating violence to name a few. S.A.F.E. staff coupled with Temecula Police Officers offer this program 2 times per year. This class has proven to be highly successful for parents and many teens subsequently join our P.A.L. program and have been active members for years. We continually support parents during and after their Parent Project enrollment. Our Temecula/Murrieta Police Activities League had over 400 youth enrolled last year. Some of the programs offered over the year include: 1. Teen Anger Management- This class is offered to teens that have had past/present anger issues that resulted in them being suspended from school or having difficulty within their family relationships. This curriculum based class is focused on problem solving and skill development for teens so that they can learn new methods of dealing with their anger issues. Teens also learn and practice assertive communication skills versus aggressively communicating. This class is for teens that have perpetrated violence against others. 2. Victim Awareness — This class has been widely successful and highly utilized by our Temecula/Murrieta Youth Court participants. Many teens are mandated to complete our program as a requirement of their sentencing through youth court and juvenile probation. The goal of this course is to reduce recidivism and to instill empathy in the young people towards their victims. Teens learn about the true costs and impact their actions have had on their family, courts and the community. 3. Community Service - Last year our teens completed over 1200 hours of community service. Some of their community service projects included a Thanksgiving food drive to support our community's food pantries. Students collected over 500 pounds of non -perishables that were distributed to families in need in our community. Additionally, our Teen Leadership students have volunteered at the Teen Violence Injury Prevention EXPO hosted by Southwest Healthcare to educate and bring awareness to teens about the importance of being safe during sports, leisure activities and also refraining from alcohol and drug usage. 4. Recreational Activities - P.A.L. offers a host of activities with the main goal of having fun and making new friends. We offer field trips, camping, fishing, kayaking, movie nights, going to Storm Games etc, all in the name of fun for youth and our law enforcement volunteers. The goal is for youth to have opportunities they may not have had, build relationships with law enforcement and make new friends. 5. New This Year, we are excited to start our Equestrian program the summer of 2012 with the primary location in Murrieta; we have a core group of volunteers and most importantly our horses. A select number of P.A.L. youth will learn all about the care, temperament and ultimately learn to ride these horses. This program again will pair law enforcement with our youth in a unique relationship that will foster empathy in caring for an animal while also developing a trusting relationship with adults. Item No. 8 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Voter Approved Measure C Annual Special Tax Levy PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2012-2013 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS BACKGROUND: Beginning Fiscal Year 1997-98, the Community Services, Parks and Recreation and Arterial Street Lights Rates and Charges previously levied by the Temecula Community Services District (TCSD) were replaced by the City of Temecula's Parks/Lighting Services Special Tax approved by the voters as Measure C on March 4, 1997. The purpose of the Parks/Lighting Services Special Tax is to provide for the ongoing operations, maintenance and servicing of the City's public parks, recreational facilities; recreational and human services programs; landscaped median maintenance costs; and energy costs for arterial street lighting and traffic signals. The Parks/Street Lighting Services Special Tax is levied in the same manner, at the same time as the TCSD Rates and Charges, and collected on the annual property tax bill for Fiscal Year2012-13. The maximum annual tax has been established at $74.44 per single-family residential dwelling unit, $55.83 per multi -family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non- residential improved property, $148.88 per acre of golf course property and $37.22 per acre for agricultural uses. For Fiscal Year 2012-13, the total proposed operating budget for parks; recreational and human services programs; recreational facilities; and landscaped medians is $10,758,277. As per the budget the anticipated revenue based on the assessed rate from all taxable parcels within the City for Fiscal Year 2012-13 is $3,745,320. The difference in operating costs over levy revenue is offset by recreational revenues, user fees, interest income, fund balance and REST Program contributions. Pursuant to City Ordinance 96-21, the City Council is also empowered to establish the amount of the tax levy each fiscal year. As a result, it is recommended that the amounts to be levied for Fiscal Year 2012-13 shall be the maximum tax rate approved by voters within the following categories: $ 74.44 per single family residential dwelling unit $ 55.83 per multi -family residential dwelling unit $ 148.88 per acre of vacant property in a residential zone $ 297.76 per acre of vacant property in a non-residential zone $ 446.64 per acre of non residential improved property $ 148.88 per acre of golf course property $ 37.22 per acre of agricultural property This will be the seventeenth (17th) consecutive year that the General Fund has contributed to the funding of the parks, programs, facilities, and services provided by the TCSD. To make the City's levy of the special tax consistent with the County's application of ad valorem property taxes and with the City's historical administration of the special tax, City Staff further recommends that the tax rate be set at $0.00 for any parcel of property that: (i) qualifies for an exemption from ad valorem taxation under California law, (ii) is owned by a federally recognized Tribal Government, (iii) is owned by a homeowners association and used by the owners and/or occupants of the respective residential development in a manner incidental to residential occupancy or (iv) is zoned for use as open space. FISCAL IMPACT: The $3,745,320 in Special Tax revenue will fund park maintenance, cultural arts, and recreational facilities throughout the City. ATTACHMENTS: Resolution to Levy the Parks/Lighting Special Tax RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2012-2013 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Pursuant to the authority of Article XI, Section 7 of the California Constitution, Government Code Section 37100.5, and other applicable law, the City Council adopted, and the voters of the City of Temecula approved, Ordinance No. 96- 21, levying and assessing a special tax on each parcel of property in the City of Temecula for each fiscal year, commencing with fiscal year 1997-1998. Section 2. The maximum amount of said special tax for each fiscal year as established by Ordinance No. 96-21 is $74.44 per single-family residential dwelling unit, $55.83 per multi -family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non-residential improved property and $37.22 per acre for agricultural uses. Section 3. The City of Temecula has experienced a large amount of mixed use (both residential and commercial) development primarily within the Temecula Old Town area. As a result, all mixed use development assessment for the Special Tax will be calculated using the number and type of dwelling units and the per acre charge for non-residential improved property. Section 4. Pursuant to Ordinance No. 96-21 the City Council is empowered to establish the amount of the special tax levy annually each fiscal year, in amounts not to exceed the maximum amounts specified in Section 2 of this Resolution, as is required to provide an adequate level of service in accordance with the purposes set forth in the Ordinance. Section 5. The City Council hereby determines that the maximum rates will be required in order to provide an adequate level of service in accordance with the purposes set forth in Ordinance No. 96-21, and hereby establishes the following amounts to be levied as a special tax for Fiscal Year 2012-2013: $ 74.44 per single-family residential dwelling unit $ 55.83 per multi -family residential dwelling unit $148.88 per acre of vacant property in a residential zone $297.76 per acre of vacant property in a non-residential zone $446.64 per acre of non-residential improved property $148.88 per acre of golf course property $ 37.22 per acre of agricultural property Section 6. Notwithstanding Section 5 of this Resolution the tax rate shall be $0.00 for any parcel of property that: (i) qualifies for an exemption from ad valorem taxation under California law, (ii) is owned by a federally recognized Tribal Government, (iii) is owned by a homeowners association and used by the owners and/or occupants of the respective residential development in a manner incidental to residential occupancy or (iv) is zoned for use as open space. Section 7. The special tax shall be collected in the same manner, on the same dates, and shall be subject to the same penalties and interest as other charges and taxes fixed and collected by the County of Riverside on behalf of the City of Temecula. Said special tax, together with all penalties and interest thereon, shall constitute a lien upon the parcel upon which it is levied until it has been paid, and said special tax, together with all penalties and interest thereon, shall until paid, constitute a personal obligation of the City of Temecula by the persons who own the parcel on the date the tax is due. All laws applicable to the levy, collection and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to the special tax, except for California Revenue and Taxation Code Section 4831. Section 8. The revenue raised by the special tax shall be placed in a special fund to be used only for the purposes of operating, maintaining and servicing public parks and recreational facilities, recreational and community services programs, median landscaping, arterial street lights and traffic signals throughout the City of Temecula and administrative expenses incurred by the City in connection therewith. Section 9. The special tax shall not be imposed upon a federal or state governmental agency or another local governmental agency or upon any parcel of property that is exempt from the special tax imposed by this ordinance pursuant to any provision of the Constitution or any paramount law. Section 10. The Director of Finance is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2012, the property tax roll with the special tax enumerated for each parcel not exempt therefrom; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such special tax as shown on that roll and to perform any and all duties necessary therefore. Section 11. If a property owner subject to the special tax challenges or questions the levy of the special tax against such property owners' property, such property owner must appeal the levy by filing an appeal with the City Clerk before 5:00 p.m. on December 3, 2012, pursuant to procedures established by the City. Section 12. If a property owner subject to the special tax believes that payment of the special tax for fiscal year 2012-2013 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the City Clerk before 5:00 p.m. on December 3, 2012, pursuant to the procedures established by the City, in order to be considered under the hardship appeal program. Section 13. If any provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or applications, and to this end the provision of this Resolution are declared to be serverable. The City Council does hereby declare that it would have adopted this Resolution and each section, subsection, sentence, clause, phrases, parts or portions hereof are declared invalid or unconstitutional. Section 14. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk Item No. 9 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Development Services DATE: June 12, 2012 SUBJECT: Agreements for Building Plan Review Services for Fiscal Year 2012-13 PREPARED BY: Rich Johnston, Building Official Theresa Harris, Development Processing Coordinator RECOMMENDATION: 1. Approve an agreement for Building Plan Review Services with Bureau Veritas, Inc. in the amount of $50,000; 2. Approve an agreement for Building Plan Review Services with Esgil Corporation in the amount of $50,000. BACKGROUND: The City of Temecula Building and Safety Division has utilized outside plan review consulting services since inception to assist with the level of plan review services required. Plan review services include accurate code interpretation, review of construction plans for all applicable code disciplines, and identification of areas of noncompliance. On April 29, 2010, the City of Temecula issued a Request for Proposal (RFP) for Plan Review Services. Eleven firms responded to the RFP and were evaluated by a panel for completeness, experience, and ability to provide services to the city. The Plan Review Consulting firms of Bureau Veritas and Esgil Corporation were determined to be the top two most competitively priced and qualified proponents, and have been recommended to perform plan review services for the Building and Safety Division on a rotational basis. FISCAL IMPACT: Sufficient funds have been budgeted in the Building and Safety's 2012-2013 Budget line item 001.162.999.5248, Consulting Services. ATTACHMENTS: Agreements AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND BUREAU VERITAS, INC PLAN REVIEW SERVICES THIS AGREEMENT is made and effective as of July 1, 2012, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Bureau Veritas, Inc, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Thousand Dollars ($50,000) annually unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall riot exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does riot imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 14. ASSIGNMENT Bureau Veritas, Inc Attn: Sid Danandeh 1181 California Ave, Suite 202 Corona, CA 92881 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Bureau Veritas, Inc. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporaf/on.) By: By: Chuck Washington, Mayor ATTEST: Isam Hasenin, Chief Operating Officer By: By: Susan W. Jones, MMC, City Clerk Pete Guisasola, Director of Municipal Code Compliance APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Bureau Veritas, Inc. Attn: Sid Danandeh 1181 California Ave, Suite 202 Corona, CA 92881 951-493-1060 Phone 951-493-4161 Fax S idDanandehs.bu reauveritas.com PM Initials: D Date: IJ EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: PLAN REVIEW SERVICES SCOPE OF WORK 1. Plan pickup and delivery should be done within 24 hours after receiving notice from the City at the expense of the Consultant. 2. Perform complete plan review of submitted plans to determine compliance with adopted codes (listed below) including any amendments to the Temecula Municipal Code: California Building Code (CBC) California Plumbing Code (CPC) California Mechanical Code (CMC) California Fire Code (CFC) California Residential Code (CRC) 2008 California Building Energy Efficient Standards (CBES) Energy Conservation Disabled Access 3. Consultant shall provide plan correction lists to the City who will provide them to the applicant. 4. Consultant shall not receive or distribute plans directly to the applicant without prior authorization from the City. 5. Plan Review turn -around times shall be no more than 10-12 business days for new submittals and 5-7 business days for re -submittals. 6. Perform all necessary liaison with the applicant's designee, by telephone, fax, mail, e- mail or meeting in Consultant's main office, and perform all necessary rechecks to achieve conformance to the regulations. 7. Perform all necessary liaison with the Building Official or his designee, by mail, e-mail, telephone, fax or in Consultant's main office regarding any discretionary code issues. 8. Perform plan review of revisions to plans that have previously been approved for permit issuance charged hourly based on the Consultants approved rate schedule (see Exhibit B Payment Rates and Schedule). 9. Perform extra work when requested in writing by the City including accelerated plan review on an as -needed basis. 10. Attend meetings related to proposed building projects at the request of the Building Official at locations other than Consultant's office. EXHIBIT B Payment Rates and Schedule Bureau Veritas will provide complete Building Plan Check Services at 60% of the City of Temecula's collected Plan Check Fee. Building Plan Checks for all Occupancy Groups except Residential below the minimum threshold in the Fee Table will be at the rate of $100/hour. Residential Plan Checks below the Fee Table threshold will be at the rate of $75/hour. Services include first review and all subsequent reviews up to and including approval of the plans. Revisions to approved plans will be assessed at the hourly rates listed below Plan pickup and delivery shall be part of the plan review services and will be included in the fees above. Plans will be picked up from the City within 24 hours of receipt of notification. We will also provide special services using the submitted hourly rate schedule updated annually, when requested by the City. Hourly rates as shown in the schedule below will also be charged for additional services that may be desired by the City including inspection services. Personnel Charges (for optional services requested by the City) Staff Level Classifications Hourly Billing Rate* Plan Review Engineer $100 Certified Plans Examiner $75 Fire Plans Examiner $85 CASp Specialist $85 Certified Inspector $59 Clerical Support $59 Expedited Plan Review: Expedited plan review can be completed when requested by the City. These plans will be completed at reduced plan review turnaround times and will be charged at an increased rate to be determined by the City, Bureau Veritas and the applicant. Professional Reimbursement: The hourly billing rates include the cost of salaries of the Bureau Veritas employees, plus sick leave, vacation, holiday and other fringe benefits. The percentage added to salary costs includes indirect overhead costs and fee (profit). All employees classified as "non-exempt" by the U.S. Department of Labor will be compensated at 1-1/2 times salary, as per State and Federal wage and hour laws. Billing rates will be calculated accordingly for these overtime hours. No overtime will be charged without prior consent from the City. Direct Expenses: Reimbursement for direct expenses, as listed below, incurred in connection with the work, will be at cost plus fifteen percent (15%) for items such as: a. Maps, photographs, reproductions, printing, equipment rental and special supplies related to the work. b. Consultants, soils engineers, surveyors, contractors, and other outside services. c. Rented vehicles, local public transportation and taxis, travel and subsistence. d. Specific telecommunications and delivery charges. e. Special fees, insurance, permits, and licenses applicable to the work. f. Outside computer processing, computation, and proprietary programs purchased for the work. Mileage will be reimbursed at the current IRS rate. Other in-house charges for prints, reproductions and equipment use, etc. will be at standard company rates. The foregoing Schedule of Charges is incorporated into the agreement for the services provided, effective July 1, 2012 through June 30, 2013, and may be adjusted thereafter with consultation with the City. AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND ESGIL CORPORATION PLAN REVIEW SERVICES THIS AGREEMENT is made and effective as of July 1, 2012, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Esgil Corporation, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Thousand Dollars ($50,000) annually unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall riot exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does riot imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 14. ASSIGNMENT Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr., Suite 208 San Diego, CA 92123 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Esgil Corporation (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporaf/on.) By: By: Chuck Washington, Mayor ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Kurt Culver, President Chuck Mendenhall, Vice President Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr., Suite 208 San Diego, CA92123 858-560-1468 Phone 858-560-1576 Fax PM Initials: p Date: �/ EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: PLAN REVIEW SERVICES SCOPE OF WORK 1. Plan pickup and delivery should be done within 24 hours after receiving notice from the City at the expense of the Consultant. 2. Perform complete plan review of submitted plans to determine compliance with adopted codes (listed below) including any amendments to the Temecula Municipal Code: California Building Code (CBC) California Plumbing Code (CPC) California Mechanical Code (CMC) California Fire Code (CFC) California Residential Code (CRC) 2008 California Building Energy Efficient Standards (CBES) Energy Conservation Disabled Access 3. Consultant shall provide plan correction lists to the City who will provide them to the applicant. 4. Consultant shall not receive or distribute plans directly to the applicant without prior authorization from the City. 5. Plan Review turn -around times shall be no more than 10-12 business days for new submittals and 5-7 business days for re -submittals. 6. Perform all necessary liaison with the applicant's designee, by telephone, fax, mail, e- mail or meeting in Consultant's main office, and perform all necessary rechecks to achieve conformance to the regulations. 7. Perform all necessary liaison with the Building Official or his designee, by mail, e-mail, telephone, fax or in Consultant's main office regarding any discretionary code issues. 8. Perform plan review of revisions to plans that have previously been approved for permit issuance charged hourly based on the Consultants approved rate schedule (see Exhibit B Payment Rates and Schedule). 9. Perform extra work when requested in writing by the City including accelerated plan review on an as -needed basis. 10. Attend meetings related to proposed building projects at the request of the Building Official at locations other than Consultant's office. EXHIBIT B Payment Rates and Schedule COMPENSATION FOR PLAN REVIEW SERVICES 1. The compensation paid by the City to the Consultant for each plan review shall be 60% of the "Plan Check Fee" collected by the City. Compensation for structural -only plan reviews is reduced to 35% of the "Plan Check Fee" collected by the City. The single fee includes all rechecks, plan check conferences at Consultant's office, reviewing plans that are initially found to be incomplete and for the transmitting of plans back to the jurisdiction. 2. Compensation for revisions shall be calculated either the same as the percentage of plan review fee or shall be based on Consultant's current Labor Rates Schedule*. The method of calculating compensation for each such plan reviewed shall be as agreed to by the Building Official and Consultant. 3. Compensation for work performed accelerated, extra work and meetings shall be based on the attached Consultant's Labor Rates Schedule as modified each year. Item No. 10 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Development Services DATE: June 12, 2012 SUBJECT: Agreement for Landscape Plan Check and Inspection Services for Fiscal Year 2012-13 PREPARED BY: Theresa Harris, Development Processing Coordinator RECOMMENDATION: Approve an agreement with Blanca Y. Price to perform Landscape Plan Check and Inspection Services for Fiscal Year 2012-13 in the amount of $90,000. BACKGROUND: The Development Services Department's Planning Division has, for the past eighteen years, utilized the services of a landscape architectural firm to provide plan check and inspection services. The Planning Division requires the services of a licensed Landscape Architect for their expertise in utilization of appropriate plant types to be used in our climatic region, for calculation of project site landscape water budget, and irrigation system design. The licensed Landscape Architect is also utilized for their professional inspection of irrigation line installation, pressure testing of the irrigation system, irrigation head coverage and plant installation. On May 3, 2010 the City of Temecula issued a Request for Proposal (RFP) for Landscape Plan Check and Inspection Services. Seven (7) landscape architectural firms responded to the RFP. A panel reviewed the submittal for completeness, experience and ability to provide services for the City. The landscape architectural firrn of Blanca Y. Price was determined to be the most competitively priced and qualified proponent. and was recommended to perform landscape plan check and inspection services for the Planning Department. FISCAL IMPACT: Adequate funds have been included in the FY 2012-13 Planning Department's line item 001.161.999.5250, Other Outside Services. All consultant fees will be paid by applicants and deposited into the City's General Fund in accordance with the approved fee schedule shown in Exhibit B of the agreement. Fees will also be collected pursuant to the City's User Fee Schedule for staff processing. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND BLANCA Y. PRICE LANDSCAPE PLAN CHECK AND INSPECTION SERVICES THIS AGREEMENT is made and effective as of July 1, 2012, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Blanca Y. Price, a Sole Proprietor (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Ag ree me nt. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Ninety Thousand Dollars ($90,000) annually unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation insurance is required only if Consultant employs any employees. Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not Tess than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does riot imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 14. ASSIGNMENT Blanca Y. Price 39140 Del Sol Court Murrieta, CA 92562 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Blanca Y. Price (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of thecorporation.) By: By: Chuck Washington, Mayor ATTEST: Blanca Y. Price, Owner By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Blanca Y. Price 39140 Del Sol Court Murrieta, CA 92562 951-837-3432 Phone B IancaYPricmal I.com PM Initials: n p Date: �J !✓ EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: SCOPE OF WORK FOR BLANCA Y. PRICE There are two stages of plan checks that are anticipated. The first series of plan checks will occur at the Development Review Committee (DRC) stage. The second series of plan checks will occur when the applicant submits construction drawings for the landscaping based on conceptual plan approval and conditions of approval formulated by staff and the Planning Commission. Three landscape inspections will be performed on site. The first is to verify that all irrigation as been installed according to plans and specifications. The second is to verify that the planting and irrigation have been installed and running according to plans and specifications. The third is a bond release inspection which occurs no Tess than a year from the final approval of the project installation. Development Review Committee Review — Plans submitted by the applicant at this stage are conceptual 1. The Consultant will pick up the plans at the City two times per week (preferably on Monday and Thursday). Two sets of landscape plans along with one copy of the conceptual grading plan, architectural site plan and architectural elevations will be made available to the Consultant to assure that landscaping is compatible with the architecture and appropriate for the proposed grading. 2. The Consultant may be required to meet with the project planner to discuss the project or visit the site prior to beginning the review. This option will be left up to the individual planner. 3. The Consultant will review the plans to verify consistency with the City Development Code, other Ordinances and the Citywide Design Guidelines. A site visit may be necessary to become familiar with the site and surrounding area. Two sets of plans will be redlined with comments notifying the applicant of necessary revisions to bring the plans into conformance with the City requirements. One redlined plan set is for the Consultants reference. Items not addressed in the City Development Code or applicable Ordinances but that are outside of professional norms will also be marked for explanations from the applicant. Plans will be crosschecked against the architectural and grading plans. 4. The Consultant will return one set of the redlined plans along with plan check comments to the project planner within 14 days of receipt of the first submittal and seven days for the second and third submittal. On Fast-track projects, Consultant will complete conceptual review within four calendar days. Plan Check comments will also be sent to the project planner via e-mail for use by the City. One set of plans will be kept on file at the Consultant's office so that if questions arise from either the project planner or the applicant, the Consultant with full knowledge of the project can provide answers. 5. Once the applicant has resubmitted revisions, the Consultant will pick up the plans at the City and re -check them for conformance. Should all revisions have been made and all questions answered, the plans will be returned to the project planner with a letter recommending approval. If all revisions are not made, one set of plans will be redlined again and returned to the applicant for revisions. Conceptual Landscape Plans that have been substantially changed from the original submittal will be subject to an additional fee. Construction Documents Review 1. The Consultant will pick up plans at the City two times per week (preferably on Monday and Thursday). Two sets of landscape construction plans, one copy of the approved conceptual landscape plan, conditions of approval and final precise grading plan will be made available to the Consultant to verify consistency with City Development Code, other Ordinances, and Citywide Design Guidelines. Two Sets of landscape construction plans will be redlined with comments notifying the applicant of necessary revisions to be made to bring the plans into conformance with City requirements. Items not addressed in the City Development Code or applicable Ordinances but that are outside of professional norms will also be marked for explanations from the applicant. Plans will be crosschecked against the final precise grading plans. 2. The Consultant will return one set of redlined plans along with plan check comments to the project planner. Plan check comments will also be sent to the planner via e-mail. Comments/redlines shall be returned to the planner within two weeks after notification of plan pick up. Comments shall also be broken up into groups. The first group of comments addresses landscape issues related directly to the landscape architect. The second group of comments addresses landscape issues as they relate to site planning or grading issues. Comment shall be both in digital (e-mail) and hard copy format. One set of plans will be kept on file at the Consultant's office so that if questions arise from either the project planner or the applicant, the Consultant with full knowledge of the project can provide answers. 3. Once the applicant has resubmitted revisions, the Consultant will pick up the plans at the City and re -check them for conformance. Should all revisions have been made and all questions answered, the plans will be returned to the project planner with a letter recommending approval. If all revisions are not made, one set of plans will be redlined again and returned a second time for revisions. This process will continue until plans are brought into conformance with City standards, professional norms, and approved landscape plans. Plan checks beyond the third check will be subject to an additional per sheet fee. 4. The Consultant will review the cost estimate and notify the project planner that the estimate is appropriate for bonding requirements. Landscape Inspection Three landscape inspections will be performed for each project. The first landscape inspection will include a pressure test (where applicable) and verification that installation of irrigation meets conformance to plans and specifications. The second inspection will be performed once the landscaping installation is complete to assure irrigation coverage and installation of plant material according to plans and specifications. A third inspection will occur for bond release at one year from final approval of landscape. A written report will be provided to the project planner after each inspection indicating the status, if desired by the project planner. The Consultant will send a copy of the report to the applicant/contractor so that they will know which items need correction or completion. Each landscape inspection will be billed at the agreed upon rate. Inspections will be completed in no more than three(3) working days after notification. Landscape Architectural Resources The Consultant shall be available to act as a resource for City staff responding to general questions or questions regarding specific projects. Should staff require tasks to be performed, the Consultant shall provide services based on a mutually agreed upon flat rate fee. Attendance at Meetings The Principal Landscape Architect shall be available to attend Development Review Committee and Planning Commission meetings as requested by the City of Temecula Planning Staff based on an agreed upon fee. Payment Rates and Schedule Exhibit of fee schedule for plan check and inspections in the following exhibits. EXHIBIT B Payment Rates and Schedule Following is the breakdown of fees proposed for the plan check and inspection services outlined in the scope of work. These fees are based on present insurance coverage of $1,000,000.00 for errors and omissions. 1. Conceptual Plan Review Project Acreage Fee 0 - 5 acres $360 >5 - 10 acres $600 >10 - 20 acres $780 >20 - 50 acres $960 >50 acres $960 plus $20 per acre over 50 acres Multiple reviews will be covered under the initial conceptual review cost, unless substantial changes to the conceptual landscape plan have been made by the applicant that are not as a result of the comments from the Consultant. Additional conceptual reviews for plans that have been substantially altered will be billed at a new and separate flat fee of $100.00 per sheet. Plan checks beyond the 3rd check shall be billed at a flat rate of $100.00 per sheet 2. Construction Plan Review The following fees are based on reviewing a maximum of three submittals from the applicant. Should additional reviews be necessary, they will be charged at the rate of $100.00 per sheet. Square Footage of Landscaping Flat Plan Check Fee 0 - 5,625 $720 5,625 - 22,500 $1,340 22,501 - 30,375 $1,650 30,376 - 37,125 $1,940 37,126 - 45,000 $2,270 45,001 - 56,250 $2,590 56,251 - 67,500 $2,920 67,501 - 78,750 $3,240 78,751 - 90,000 $3,560 90,000 & up $3,560 + .0075 for each s.f. above 90,001 s.f. Plan checks beyond the 3rd check $100/sheet 3. Landscape Inspections Flat rate of $250.00 per inspection a. First Inspection - Irrigation Inspection b. Second Inspection - Landscape and Irrigation Coverage Inspection c. Third Inspection - Bond Release Inspection 4. Landscape Architectural Resource Attendance at Development Review Committee and Planning Commission meetings will be performed at the flat fee of $300.00/meeting. Should staff require other tasks to be performed, not included within this scope of work, services will be charged at an hourly rate of $110.00. Item No. 11 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with Hardy & Harper, Inc. for Citywide Paving Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with Hardy & Harper, Inc. to provide annual Paving Maintenance Services to the City in the amount of $400,000 for Fiscal Year 2012-13. BACKGROUND: On March 8, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for paving maintenance services. The Public Works Department received three proposals. A review panel was formed to provide a fair and thorough evaluation of the three proposals that were submitted. After a thorough evaluation and rating process, it was determined that Hardy & Harper, Inc. was the best qualified firm with the most cost effective proposal. As a result, staff is recommending the approval of the Hardy & Harper, Inc. agreement for city wide paving maintenance services. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND HARDY & HARPER, INC. PAVING MAINTENANCE SERVICES THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Hardy & Harper, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year term(s). In no event shall the contract be extended beyond June 30, 2017. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Four Hundred Thousand Dollars and No Cents ($400,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any 1 disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during hisiher tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 23. ASSIGNMENT Hardy & Harper, Inc. Contact Person: Robin Coleman 1312 East Warner Avenue Santa Ana, CA 92705 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 7 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA HARDY & HARPER, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Steve Kirschner, Vice President ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Kristen S. Paulino, Corporate Secretary Peter M. Thorson, City Attorney CONTRACTOR HARDY & HARPER, INC. Contact Person: Robin Coleman 1312 East Warner Avenue Santa Ana, CA 92705 Phone Number: (714) 444-1851 Fax Number: (714) 444-2801 rcoleman@hardyandharper.com 9 PM Initials: D jJ Q Date: EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future paving maintenance at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. • Patching • Crack Sealing • Oil Spot Treatment • Pavement Cleaning • Sealcoating • Striping • Licensed personnel for Traffic Control • Ability to perform work at night at no extra charge • Ability to provide minor concrete work (curb & gutter) • Ability to work on weekends & holidays • Provide 24-hour Emergency Response 10 EXHIBIT "B" PAYMENT RATES AND SCHEDULE EXHIBIT B CITY OF TEMECULA PAYMENT RATES AND SCHEDULE PRICING SHEET Labor Breakdown All Labor Overtime -1 ''/ Times (After 8 Hours/Saturdays) Double Time —2 Times (Sunday /Holidays) Equipment Breakdown $ 74.00 Per Hour $ 102.00 Por Hour $ 130.00 Per Hour Flatbed Truck with Compressor Mount $ 200.00 Per Day Bob Tail Truck 9-11 Yards $ 250.00 Per Day Concrete Flatbed Truck $ 200.00 Per Day Dump Truce & Pup Trailer $ 240.00 Per Day Air Compressor $ 80.00 Per Day Water Truck $ 260.00 Per Day Flatbed Truck with 3 — 5 Ton Roller Combo $ 260.00 Per Day Dump Truck with Skip loader & Trailer Combo $ 400.00 Per Oay 10-12 Ton Roller with Trailer $ 350.00 Per Day 3-5 Ton Roller with Trailer $ 300-00 Per Day Berm Machine $ 8o . 00 Per Day Bobcat with Bucket $ 450.00 Per Day Bobcat with Grinder $ 6o o. oo Per Day Arrow Board with Truck $ 120.00 Per Day Standard Set — (Common Repair Crew) Four Man Crew Skip loader Dump Truck 3-5 Ton Roller Flatbed with Compressor & Tools Less than 8 Hours — (4 Hours Minimum) Materials $ 3,300.00 $ 1,650.00 Per Day Per Day Asphalt $ 2.25 Per SF Asphalt Plant Opening on Saturdays $ 1.50 Per SF Base Rock Class II $ 15.00 Per Ton Tack Material $ 4.00 Per Gallon Concrete $ 350.00 Min. Load Concrete After 4 Yards $ 100.00 Per Yard AWFAI11 RPT far TAVINCIMAPMENANCP Sr2VICAMRIP fir PAVING w ihlGVANCEdae 11 Item No. 12 Approvals City Attorney Director of Finance City Manager Ai -19 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with Rene's Commercial Management for Weed Abatement Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with Rene's Commercial Management to provide annual Weed Abatement Maintenance Services to the City in the amount of $200,000 for Fiscal Year 2012-13. BACKGROUND: On March 8, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for weed abatement maintenance services. The Public Works Department received two proposals. A review panel was formed to provide a fair and thorough evaluation of the two proposals that were submitted. After a thorough evaluation and rating process it was determined that Rene's Commercial Management was the best qualified firm with the most cost effective proposal. As a result, staff is recommending the approval of the Rene's Commercial Management agreement for weed abatement maintenance services. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND RENE B. MARTINEZ, SR. dba RENE'S COMMERCIAL MANAGEMENT FOR FUTURE REPAIR, IMPROVEMENT AND MAINTENANCE UPON REAL AND PERSONAL PROPERTY OF THE CITY OF TEMECULA THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and RENE B. MARTINEZ, SR. dba RENE'S COMMERCIAL MANAGEMENT, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year terms. In no event shall the contract be extended beyond June 30, 2017. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall riot exceed Two Hundred Thousand Dollars and No Cents ($200,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall riot be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the mariner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of 1 receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends 2 or terminates a portion of this Agreement such suspension or termination shall riot make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. 3 a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall riot be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during hisiher tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 23. ASSIGNMENT Rene's Commercial Management Contact Person: Rene B. Martinez, Sr. 1002 Luna Way San Jacinto, CA 92583 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 7 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RENE B. MARTINEZ, SR. dba RENE'S COMMERCIAL MANAGEMENT (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Rene B. Martinez, Sr., Owner ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Rene's Commercial Management Contact Person: Rene B. Martinez, Sr. 1002 Luna Way San Jacinto, CA 92583 Phone Number: (951) 487-0247 9 PM Initials: Date: EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, improvement and maintenance upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. The Contractor shall provide necessary personnel, equipment, and supplies to accomplish the requested weed abatement and related service within the City owned property. A. Weed Abatement Maintenance Specification: 1. Disking Weed abatement by disking shall be accomplished by cultivating with a double -throw disc at sufficient depth turning and loosening the soil, placing all weeds under the soil surface. Disking is the plowing of weeds using reasonable care so as to not disturb under/over ground utilities, destruction to fencing, buildings, equipment, supplies or adjoining land, including fire due to reckless/negligent of land. The requirement for the finished product shall be clearance between the property that has the debris and other adjoining parcels of land. a. Cross Disking- Where the nature of soil is such that it is not receptive to the cutting edge of the disk the area shall be cross -disked to reduce the magnitude of any exposed combustibles. 10 b. Dust Control- It shall be the Contractor's sole responsibility to comply with Federal, State and Local laws, Regulations and Ordinances including but riot limited to South Coast Air Quality Management Division (SCAQMD) Rule 403. B. Weed Control 1. Spraying a. The Contractor shall perform spraying on City properties to prevent weed growth. Spraying shall consist of (1) use of a pre -emergent herbicide to prevent weed growth during the growing season following application, and (2) use of a systematic herbicide to kill regrowth and/or summer weeds. Soil sterilants may not be used unless directed by the City. b. It shall be the Contractor's responsibility to apply herbicides as necessary to keep all properties appropriately free of weeds throughout the year, Weeds shall riot exceed a maximum two (2) inches in height. It is the Contractor's responsibility to control summer weeds such as, but riot limited to: Russian thistle, puncture vine, morning glory, anise, kikuyu grass, and bermuda grass. It is also the Contractor's responsibility to control perennial and/or woody plants such as but not limited to: blackberry and coyote brush. c. It shall be the Contractor's responsibility to determine the most appropriate times of the year to apply herbicides, fungicides, and pre -emergents. d. It is the Contractor's responsibility to independently monitor all contract areas and perform touch-up spraying. Monitoring shall as a minimum include a weekly physical inspection of spray areas. Touch-up spraying shall be required at any time that weed growth occurs. The Contractor shall mow if weed growth on sprayed lots exceeds 4" in height. e. The Contractor shall use the necessary equipment in order to accomplish the work in a satisfactory mariner. The Contractor shall arrange operations so that the herbicides will riot be distributed beyond the limit of property sprayed. The Contractor shall apply the herbicides using nozzles and pressure necessary for a proper application. f. The Contractor shall supply water for the chemical mix. g. The materials used by the Contractor must be of such composition and of sufficient strength to kill weeds, but may not sterilize the soli for a period in excess of one year following application. The chemicals used shall not be toxic or harmful in any manner to animals or human beings when used in prescribed manner. The materials used shall not harm desirable vegetation such as trees of turf. The material used shall not be flammable or leave an oily residue that will discolor or leave a slippery film on sidewalks and curbs. The City may at any time during the spraying operation take samples to check materials being used. Upon request, the Contractor shall provide the City with information regarding chemicals applied to specified location, the Contractor shall upon request provide the City with specimen labels of chemicals applied. In the event the treatment is not effective, the Contractor will be required to remove all growth from the area within the limits of the spray application. 11 C. Mowing a. Mowing shall be performed as directed by the City, on City and private property. Weeds will be mowed with a flair mower to a maximum height of 2". b. It is the intention of this specification to provide for mulching as would be furnished by a Flail Mower so that no grass or stubble shall exceed 2" in height. Weeds shall be removed from against fences, trees, and other obstructions. If the City determines that mowing practices or the condition of the weeds does not provide adequate mulching, the Contractor is to remove the mulching weeds. c. The Contractor shall sweep sidewalks and roadways of plant material after cutting to maintain a clean, neat condition. D. Material a. The Contractor shall supply all new and replacement material for all new construction or replacement necessary as per City Standard Construction Drawings. All replacements, whether due to disease, pest infestation or Contractor negligence shall be Contractor responsibility and considered part of the bid item without separate payment made therefore. Fertilizers shall conform to the California Food and Agriculture Code. Commercial fertilizers shall be complete fertilizers furnishing the required percentages of nitrogen, phosphoric acid, potash, and other necessary micronutrients as needed to keep turf, and shrubs in a healthy and vigorous growing condition. Any tree stakes, tree ties, and/or guy wires needing replacement shall be replaced with new materials as per the City Standard Specifications, at the expense of the Contractor. E. Pest Management a. All landscape areas shall be maintained free of disease and harmful insects without compensation beyond the base bid. b. The City of Temecula seeks to control pests without harming non -target organisms, or negatively affecting air and water quality and public health. The Contractor shall give preference to reasonably available nonpesticide alternatives when conducting pest management activities on City property and public right-of-ways. Chemical controls should only be applied when monitoring indicates that preventative and non -chemical methods are not keeping pests below acceptable levels. When pesticides are required, the least toxic and the least pesticide that will provide adequate pest control is applied. Pesticides should not be applied on a prescheduled basis. The Contractor may employ Integrated Pest Management (IMP) practices when controlling pests. IMP uses cultural, mechanical, physical, and biological control methods before using pesticides. 12 F. Litter and Leaves a. Litter, trash, leaves, clippings, and other debris shall be removed from the work sites two (2) times per week or unless otherwise specified, more often to maintain a neat and clean appearance. Green Waste must be properly recycled at an authorized transfer station or composting facility. Litter that is recyclable must be recycled. All excess material shall become the property of the Contractor to be legally disposed of as Contractor sees fit. The City of Temecula will not reimburse the Contractor for any fees incurred. G. Sweeping Parking Lot a. Parking lots are to be swept with an approved mechanical sweeper or manually to a level comparable to that provided by a mechanical sweeper. Lots are to be kept free of debris, weeds and litter in order to maintain a neat and clean appearance. H. Public Safety a. The Contractor shall conduct maintenance operations so as to last possible obstruction to the public and to abutting property owners. b. No material or equipment shall be stored on City property. Any materials or equipment brought to the site for use during any day shall be places where it will not interfere with the free and safe passage of traffic and pedestrians. Such materials and equipment shall be removed at the end of each day or when maintenance operations are suspended for any reason. c. If a hazardous condition is observed and the City notifies the Contractor either directly or by telephone, the Contractor shall correct the condition immediately. If the Contractor fails to correct the hazardous condition immediately, the City reserves the rights to install or have installed the necessary lights, barricades, etc. The cost involved shall be deducted from any money due or to become due the Contractor. d. Full compliance with this section shall be considered as included in the contract price paid and no separate payment will be made therefore. I. Traffic Control a. The Contractor shall adhere to all Cal -OSHA and Department of Transportation standards and requirements and take all necessary safety precautions to insure that maintenance work does not endanger the health and safety of the public or cause hazards to the safety of landscape maintenance employees. Construction signs, lights, barricades, etc. shall conform to the latest revision of the Manual of Uniform Traffic Control Devices, California Department of Transportation,(Caltrans MOTCD). 13 b. Traffic lanes shall be kept open at all times except when maintenance work may require temporary closing of the lane immediately adjacent to the work area. At no time shall there be less than one traffic lane open in each direction. The Contractor shall minimize closing of traffic lanes by parking maintenance vehicles for loading and unloading of materials and landscape maintenance equipment in the left hand turn lane(s) at the beginning of the median taper. Appropriate safety devices such as traffic cones, warning signs, early warning safety directional boards and/or barricades shall still be used as required. c. Whenever the Contractor's operations create a condition hazardous to the traffic or to the public, the Contractor shall, without cost to the City, furnish, erect and maintain such barricades, lights, signs and other devices and take such other precautions as are necessary to prevent damage or accidents or injury to the public and the Contractor's employees. The Contractor shall also furnish such flagmen as are necessary to give adequate warning to traffic or to the public of and dangerous condition to the public. All flagging costs shall be born solely by the Contractor. d. It is the Contractor's responsibility to provide for the safety of traffic and the public. This includes responsibility to inspect, and identify conditions that render any portions of the jobsite unsafe. The City shall be notified immediately of any unsafe conditions that requires major correction. The Contractor shall be responsible for making minor corrections, including, but not limited to: filling holes in turf areas and paving, using barricades of traffic cones to alert the public to the existence of hazards, and replacing valve box covers. e. Pedestrian travel shall be maintained at all times both sides of all streets where work as part of this contract is being performed. All temporary pedestrian walkways shall be at least four (4) feet wide and fully accessible to handicapped pedestrians. In all cases, pedestrian walkways shall be separated from vehicular traffic by a clear area of at least six (6) feet. J. Fuel Conservation and Low Emission Equipment a. The Contractor shall implement strategies in work operations to reduce fossil fuel consumption and emissions such as: use hand powered equipment when possible; minimize use of gas -powered blowers; select the smallest, most fuel-efficient equipment to accomplish the work; consider vehicles that operate on natural gas or biodiesel; maintain equipment properly and keep it well -tuned; and emphasize employee carpooling to jobsites. K. Use Local Products and Supplies a. The Contractor shall use local products and supplies to the extent possible to minimize fuel consumption and emissions. 14 L. Equipment Refueling and Repair a. The Contractor shall refuel and repair equipment in a safe mariner to protect against accidental spills. Limit refueling to specific and limited areas on a site. Measures shall be taken to prevent, control, and clean-up spills. Clean-up shall be immediate, automatic and routine and performed by a trained staff member or a licensed cleaning company. Contact the local emergency response team agencies to report all minor or major spills. Contractor shall be aware of and abide by Spare -the Air Day fueling advisories. M. Other Requirements a. Licensed personnel for any applications for tree spraying along Public Right -of Ways. b. Vegetation and trash maintenance with City Channels, (V -ditches maintain by City). c. Some applications must be performed at night during grave yard hours at no extra charge. d. Licensed personnel for field rodent control with Public Right -of Ways. e. Maintenance of City's vacant lots. f. Provide 24 -hours Emergency Service, within 2 hours response time. 15 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Rene's Commercial Management CLIENT; Gary of Temrrula, CA 1002 Luna Way * San Jacinto, CA 92583 * Tel. (951) 8311-0239 EXHIBIT B TIME & MATERIAL RATES FOR Jtr1.Y 2111 2 / 2013 "Open" RIGHT-OF-WAYS: WEED SPRAYING: 1) Pre -emergent Applications: 2) Post -emergent Applications: NOTE: (1 mile = 5,280 ft. x 8 ft. wide = shout 1 acre) MAJOR ARTERIALS: WEED SPRAYING: I) Pre -emergent Applications: 2) post -emergent Applications: DATE: Mutuli 20, 2012 5225.00/acre $175.00/acne S 75,00/mile S 55.00/mile MECHANICAL WEED ABATEMENT OR LABOR W/EOUIPMEN'f: Fonnurr & Pick-up Man / Equipmczu Per Hour $40.00 $35.0(} GENERAL LABOR. TRASH PICK-UP. Enrernencv Response Rate T5-5.00 $45.00 HAULING. FIELD RODENT CONTROL ETC: Foreman & Pick-up Per Man hour Per hour $38.00 $30.00 TRACTOR / MOWING/lmplemenl: Equipment with Operator: 585,00 /l -h. (Rate includes transportation cost) Emergency Response Rate $55.(X) $45.00 (Mirtinrunr 3 Hours Charge) All of these rales reflect current "Prevailing Wage and Certified Payroll". Rene B. Martinez Sr. — Cellular Phone: (951) 830.0239 — 24 Iloura 16 Item No. 13 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with Ryan Monteleone Excavation, Inc. for Excavation; Backfill, and Grading Paving Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with Ryan Monteleone, Inc. to provide annual Excavation, Backfill and Grading Paving Maintenance Services to the City in the amount of $300,000 for Fiscal Year 2012-13. BACKGROUND: On April 16, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for excavation, backfill and grading maintenance services. The Public Works Department received seven proposals. A review panel was formed to provide a fair and thorough evaluation of the seven proposals that were submitted. After a thorough evaluation and rating process; it was determined that the Ryan Monteleone Excavation, Inc. was the best qualified firm with the most cost effective proposal. As a result, staff is recommending the approval of the Ryan Monteleone Excavation, Inc. agreement for city wide excavation, backfill and grading maintenance services. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND RYAN MONTELEONE EXCAVATION, INC. FOR MAINTENANCE SERVICES THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and RYAN MONTELEONE EXCAVATION, INC. a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year term(s). In no event shall the contract be extended beyond June 30, 2017 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Three Hundred Thousand Dollars and No Cents ($300,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any 1 disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during hisiher tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but riot limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 23. ASSIGNMENT RYAN MONTELEONE EXCAVATION, INC. Contact Person: Ryan Monteleone 23905 Clinton Kith 114-286 Wildomar, CA 92595 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 7 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RYAN MONTELEONE EXCAVATION, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Ryan Monteleone, President ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Alexandra Monteleone, Vice President RYAN MONTELEONE EXCAVATION, INC. Contact Person: Ryan Monteleone 23905 Clinton Keith 114-286 Phone Number: (951) 677-8308 Fax Number: (951)304-1469 PM Initials: n Date: (� D 9 EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, improvement, maintenance services and/or construction at the various locations upon real and personal property of the City. Work will include emergency repairs, emergency maintenance, maintenance work, and/or minor construction work. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Ag ree me nt. Work may include: Earthwork Project Completion and Closeout Public Safety Fuel Conservation and Low Emission Equipment Use Local Products and Supplies Equipment Refueling and Repair Miscellaneous 10 EXHIBIT "B" PAYMENT RATES AND SCHEDULE RYAN MONTELEONE EXCAVATION , INC 24 Hour cell number (951) 538-6537 Operated and fuel time and equipment rate for 2012- 2013. Equipment: Rate per hour : Saturday/+8hrs Holiday/Sunday Regular rate *per hour overtime *overtime rate D4G Dozer 5125.00 5140.50 $156.00 D6RLGP 5160.00 5175.50 $191.00 D6RXL $165.00 $180.50 $196.00 D6R W/ SLOPE 5175,00 $190.50 $206.00 824 Dozer $160.00 5190.50 5206.00 D8k 5185.00 $200.50 5216.00 1)8R 5185.00 5200.50 $216.00 D9R $235.00 5250.50 5266.00 D10R 5245.00 5260.50 5276.00 200 Excavator 5135.00 5150.00 5166.00 800 Excavator 5300.00 $315.50 $331.00 650 Excavator $280.00 $295.50 5311.00 400 Excavator $183.00 $198.50 $214.00 220 Excavator $155.00 $170.50 5186.00 350 Excavator $165.00 $180.50 5196.00 430E Backhoe $ 145.00 5160,50 5176.00 450E Backhoe 5155.00 5170.50 $186.00 30 MF Skip/Mower 595.00 5111,50 5126.50 980 loader $175.00 $190.50 5206.00 450C loader $165.00 $180.50 5196.00 950 Loader 5165.00 $180.50 5196.00 977 Loader $180.00 5195.50 $211.00 973 Loader $175.00 $190.50 $206.00 963 Track Loader 5165.00 $180.50 5196,00 12G Motor grader 5165.00 $180.50 $196.00 140 Motor grader $165.00 $180.50 $196.50 623 Scraper $165.00 5180.50 5196.00 860 Scraper 5140.00 $155.50 $171.00 613 Scraper $135.00 5150.00 5166.00 11 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Continue 657 Push Pull $285.00 $300.50 $316.00 627 Push Pull Scraper $235.00 5280.50 $296.00 10 wheel dump/pup $95.00 $111.00 $126.50 Hi -Side Semi/ End Dump $110.00 5125.50 $141.00 4,000 gal w -truck 585.00 5100.50 5116.00 2500 gal w -truck 585.00 $100.50 5116.00 6x6 off road dump truck $165.00 5180.50 5196.00 26 Wheel Lowbed Truck 5110.00 5125.50 $141.00 246 skid steer $ 95.00 $111.50 $126.50 Single drum roller $ 95.00 $111.50 $126.50 Double drum roller $ 95.00 $111.50 5126.50 Foreman 569.95 $99.96 $139.50 Pick-up $46.00 546.00 $46.00 Grade checker 554.00 $69.50 585.00 Laborer 552.03 578.05 5104.06 Operator $68.95 $98.43 $138.50 3" trash pump $40.00 540.00 540.00 Light tower $42.00 $42,00 542.00 Street sweeper 595.00 $111.50 $126.50 *Overtime wages begin after 8 hours of working time. Rate used beyond 8 hours on weekdays and all hours on Saturday. Any city work will be under current prevailing wa-qe rates. 12 Item No. 14 Approvals City Attorney Director of Finance City Manager 0/x -r - CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with WURM'S Janitorial Services. Inc. for Janitorial Maintenance Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: Approve an agreement with VVURM'S Janitorial Services, Inc. to provide annual Janitorial Maintenance Services to the City in the amount of $251,557.37 for Fiscal Year 2012-13. BACKGROUND: On January 8, 2012, the Public Works Department posted on the City of Temecula website a Request for Proposals (RFP) for janitorial maintenance services. The Public Works Department received five proposals. A review panel was formed to provide a fair and thorough evaluation of the five proposals that were submitted. After a thorough evaluation and rating process, it was determined that the WURM'S Janitorial Services, Inc. was the best qualified firm to provide janitorial maintenance services. As a result, staff is recommending the approval of the WURM'S Janitorial Services, Inc. Agreement for Janitorial Maintenance Services. FISCAL IMPACT: The amount to provide scheduled janitorial maintenance services is $241,557.37. In addition, an estimated $10,000 is being requested for non-scheduled janitorial services. Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND WURM'S JANITORIAL SERVICES, INC. FOR CITY FACILITY JANITORIAL SERVICES THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and WURM'S Janitorial Services, Inc., a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four additional one year terms. In no event shall the contract be extended beyond June 30, 2017. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Two Hundred Fifty One Thousand Five Hundred Fifty Eight Dollars and Thirty Seven Cents ($251,557.37) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, 1 Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Ag ree me nt. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 8. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the 2 Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 10. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 4 g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 11. TIME OF THE ESSENCE Time is of the essence in this Agreement. 12. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 14. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 5 15. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 16. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 17. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 18. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 19. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 20. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 21. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set 6 forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: 22. ASSIGNMENT WURM'S Janitorial Services, Inc. Contact Person: Larry D. Stewart 544 Bateman Circle Corona, CA 92880 The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 23. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 24. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 25. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 7 26. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA WURM'S Janitorial Services, Inc (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor Larry D. Stewart, President ATTEST: By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Barbara J. Stewart, Secretary Peter M. Thorson, City Attorney CONTRACTOR WURM'S Janitorial Services, Inc. Contact Person: Larry D. Stewart 544 Bateman Circle Corona, CA 92880 Phone Number: (951) 582-0003 Fax Number: (951) 582-0008 Pres.wurms@sbcglobal.net 9 PM Initials: D Q Date: v EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future janitorial maintenance services at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. A. General Standards Include the Following: 1. It is the intent of the City to maintain each facility at a high standard of cleanliness. These specifications are intended to establish an acceptable level of service. Cleaning frequencies are established as general guidelines; they are not to be construed as absolute. All items not specifically included but found to be necessary to properly clean the building, shall be included as though written into these Cleaning Specifications. 1. The term "clean" includes but not limited to the removal of trash, dirt, dust, lint, webs, marks, stain, spots, spillages, graffiti, odor, film, gum, grease, tar, etc.. 2. The VENDOR(S) shall ensure that all employees are trained in generally accepted cleaning practices. Such practices shall include but not be limited to the proper operation of power cleaning equipment (such as floor care equipment), the proper use and handling of chemical products ( such as cleaners, strippers, sealers and waxes), and the proper cleaning methods for building materials such as ceramic tile, vinyl, wood, metal and glass. 10 3. The VENDOR(S) shall be responsible for complying with all applicable safety and health regulations including, but not limited to, California Code of Regulations (CCR) Title 8, Section 32202 General Industry Safety Orders. 4. The VENDOR(S) staff shall not place or use mops, brooms, or any equipment in traffic areas or other locations in any manner that would create safety hazards. The VENDOR(S) staff shall provide and place appropriate warnings signs for wet or slippery floor areas. 5. 6. 7. Bi — weekly shall be defined as two (2) times per week. Bi — monthly shall be defined as two (2) times per month. The VENDOR(S) is advised that CITY facilities are frequently used for citywide meetings and special events, etc. and shall require additional services. Therefore the VENDOR(S) shall assure a level of flexibility in staff scheduling so as to provide for servicing of all restrooms, offices, etc. VENDOR(S) will be notified of the scheduling by Facility Supervisor. 8. The VENDOR(S) shall damp mop, buff, strip and scrub all, vinyl, resilient, concrete and tile floors. The VENDOR(S) shall wax floors as requested by City. 9. City Facilities are serviced daily or as shown in Exhibit B excluding all City Holidays, see EXHIBIT "E" 10. Clean and stock all facilities between the hours of 10:00 PM and 6:00 AM. 11. Record and submit weekly maintenance activities, vandalism, and graffiti on Facility Maintenance Checklist (Exhibit 0) 12. Provide all necessary equipment, tools, chemicals, supplies, etc. necessary to perform specified work. City to provide all paper products (toilet paper, seat covers, paper towels, hand soap and trash can liners).VENDOR(S) shall submit request to City for products weekly. 13. MSDS, the VENDOR(S) will be required to provide MSDS sheets for every chemical utilized by their employees at the City Facilities.( Maintenance Supervisor shall review and approve all chemicals used) 14. All chemical containers and /or spray bottles shall be properly labeled with name of contents. B. Daily Trash Pick -Up and Removal to Include the Following: 1. The VENDOR(S) shall empty all waste receptacles on a daily basis. near trashcans/wastebaskets are not to be removed if not labeled. 2. The VENDOR(S) shall ensure all waste receptacles are maintained free condition. Clean plastic liners are required. 3. The VENDOR(S) shall remove all trash, recyclables, and waste to a location (e.g. dumpster) for disposal. 11 Any item or items in clean and odor - designated central C. General Daily Cleaning Responsibilities: 1. The VENDOR(S) shall clean/dust furniture, counters and cabinets. 2. The VENDOR(S) shall clean/dust all vertical and horizontal surfaces. 3. The VENDOR(S) shall spot clean finger marks, smudges, graffiti, dirt build-up, and or accumulation around light switches, doors, door frames, door glass, counters, moldings, ceiling, walls, vents registers and partitions, etc. 4. The VENDOR(S) shall clean all glass entrances (glass entrance includes: glass doors adjacent windows and window frames, glass reception partitions, and blinds). 5. The VENDOR(S) shall clean all metal trim (push plates, kick plates, door jams, windows frames, etc.). 6. The VENDOR(S) shall spot clean all interior glass partitions, display cases, mirrors, interior doors, etc. 7. The VENDOR(S) shall sanitize, wash and polish all drinking fountains, remove all hard water deposit, sinks, basins, fixtures, etc., and related counter tops. 8. The VENDOR(S) shall clean elevator interior and exterior walls, floors and tracks. 9. The VENDOR (S) shall pick-up and remove all trash as described above. 10. The Vendor shall clean the interior and exterior of all kitchen equipment such as: refrigerators, freezers, ovens, sinks, stoves, grill, etc. D. General Daily Floor Care (excluding restrooms and showers) 4. The VENDOR(S) shall maintain floors in such a manner as to promote longevity and safety upon completion of work. All floors shall be left in a clean, high luster shine. Carpets shall be spot cleaned and kept free of stains and dirt. 5. The VENDOR(S) shall remove and replace furniture as required to perform work. 6. The floor care shall consist of the following: • VENDOR(S) shall wet mop or machine scrub as required all hard tile (ceramic, quarry, etc.) floors. • VENDOR(S) shall burnish all waxed floor surfaces to high luster, as needed, to maintain a high luster. • VENDOR(S) shall post safety signs indicating slip hazards and/ or wet floor when buffing, damp or wet mopping. 7. Carpet care shall consist of the following: 12 • The VENDOR(S) shall vacuum all carpeted floors completely. • The VENDOR(S) shall spot clean and/or shampoo all carpeted floors as needed to remove spots, stains or spills. E. Daily Requirements for All Entrances and Patio Areas 1. The VENDOR(S) shall clean/monitor (pick up papers, leaves, trash, dirt, broken glass, food, food wrappers, gum, cigarettes butts and other conspicuous trash) outside stairways, entryways, and patios. 2. The VENDOR(S) shall sweep to remove loose dirt and other materials including cobwebs. 3. The VENDOR(S) shall clean all tables and benches. 4. The VENDOR(S) shall empty all waste receptacles, ashtrays, and replenish sand, at all entry areas to building. 5. The VENDOR(S) shall clean all entrance mats. 6. The VENDOR(S) shall clean all stairwells. 7. The VENDOR(S) shall clean the inside and outside of all glass doors. F. Daily Cleaning Requirements of Kitchens -City facilities have a Varity of Kitchens, conference rooms and lunchroom areas. Vendor will be responsible for keeping these cleaned daily. 1. The VENDOR(S) shall clean all commercial or residential kitchen equipment, including but not limited to stoves, ovens, grills, microwaves, mixers, toaster ovens, dishwashers, paper towel and soap dispensers, etc. 2. The VENDOR(S) shall clean kitchen hoods and filters as needed 3. The VENDOR(S) shall clean the exterior and interior of all refrigerators, freezers, cabinets, ice makers, etc. 4. The VENDOR(S) shall clean all table tops, counters, cabinets, walls, floors, ceilings, light fixtures, etc. 5. The VENDOR(S) shall replenish all hand towel paper products in kitchens, lunchrooms or conference rooms. G. Daily Cleaning Requirements for Restrooms and Showers (Fixtures) 1. The VENDOR(S) shall clean and sanitize all commodes, urinals, lavatories, showers areas etc., with a proper cleaner. 2. The VENDOR(S) shall remove: incrustation, stains, scale, deposits, hairs, and build-up inside and outside of all commodes, urinals, lavatories, showers areas, etc., with a germicidal detergent. 13 3. The VENDOR(S) shall clean all restroom dispensers, mirrors, partitions, doors, walls, ceilings, moldings, vents, shelves, hinges, frames, trim, and baseboards. 4. The VENDOR(S) shall pour one (1) gallon of hot water down floor drains/sinks weekly. 5. The VENDOR(S) shall maintain floors at all times in a mariner as to promote longevity and safety. (clean and free of stain, scuff marks and debris). Floors should be mopped or machine scrub daily as needed with a germicidal detergent 6. The VENDOR(S) shall empty all waste receptacles. 7. The VENDOR(S) shall replenish all soap, paper products in restroom including paper towels, toilet paper and seat protectors. H. Supplies 1. The VENDOR(S) shall refill all towels, tissue, seat covers, soap, air freshener, batteries and feminine product dispensers throughout City Facilities. (City representative will collect money from feminine product dispensers) No refill/extra supplies shall be stocked in the area of the dispenser. I. Daily Finishing Touches 1. The VENDOR(S) shall restore all furniture, wastepaper baskets, etc., to their original position. J. Semi -Annual Service to be performed during the first thirty (30) days and every (6) months thereafter or until contract is terminated. 1. The VENDOR(S) shall clean or remove foreign matter from window ledges, and frames and clean all interior window glass up to 6' high. All other window glass will be cleaned by others. 2. The VENDOR(S) shall clean all baseboards and floor drains. Baseboards consist of surfaces, edges, corners and grout. Cleaning requires the removal of grime, dirt, wax build-up, cleaning compound and finish residue, which builds up, on the baseboards, corners, edges and grout. (Note: Vendor(s) shall complete a major clean up (strip and re -wax) of all hard surfaces floors this includes all baseboards, edges, corners, grout, walls, and ledges within the first thirty (30) Every six (6) months thereafter, all tile/linoleum/vinyl resistant floors shall be scrubbed, striped and re -waxed. 3. City expects floors to be maintained in a clean high luster shine. If Vendor(s) does not maintained floors properly Vendor(s) will be asked to strip, re -wax and buff at his own expense and time. 14 K. Special Requirements 1. The VENDOR(S) shall provide and maintain a sign -in log at each facility. This log shall note the arrival and departure of all Vendors' staff or Vendor's Sub Contractor. All Vendors' staff shall wear uniforms while performing duties. 2. Uniform are defined as a clean, long or short -sleeved (no sleeveless, smocks or tanks tops) shirt with collar, worn with pants (no mid-calf, Bermuda or short pants) with the company name on the shirt in a conspicuous locations. All uniforms are to be of same color. VENDOR(S) is responsible for all uniforms and attire worn by custodial staff. 3. The VENDOR(S) issued photo identification cards are to be worn on the uniform while each employee is working in any CITY FACILITY. 4. At least one worker per crew shall be fluent in English. (Speak, read and understand English) L. Safety/Security Measures 1. Security is a great concern of the CITY. The Vendor is advised that failure to fully comply with the security requirements of the contract shall result in the termination of the contract. 2. The keys to CITY Facilities are to be used for the purpose of accessing VENDOR(S) staff to the facilities for the performance of contracted services only. 3. The VENDOR(S) shall be issued a set of keys and shall assume all responsibilities for the use and return of the keys. 4. All the keys issued to the VENDOR(S) shall remain the property of the CITY and shall be returned upon demand or the termination/expiration of the contract. 5. If any key or access card is lost or stolen, the VENDOR(S) shall notify the Facility Supervisor via phone or fax within 24 hours of the loss identifying the facility for which the keys were lost; who lost the key; where they were lost; date and time loss was discovered; and what actions the VENDOR(S) has taken to prevent future loss. The VENDOR(S) is advised that he will be assessed $25.04 dollars for each key or card lost by himself or his staff. Unauthorized duplication of keys to CITY facilities is a misdemeanor under Chapter 3, Section 469 of the California Penal Code. 6. Turn off lights upon completion of cleaning operations. 7. Do not read or remove any materials left on desks, file cabinets, etc. 8. Do not use computers or telephones for personal calls. 9. Do not open drawers, doors, etc. of office furniture. 10. Secure and check all doors and windows upon completion of cleaning operations and set security alarm system. 15 M. Alarm Systems 1. The CITY has alarm systems in numerous facilities. In some instances these are multiple systems within a facility. The VENDOR(S) will be issued alarm codes for each site and be instructed in the correct operation of the system. It is imperative that the individual operating the alarm system be fluent in English. In the event of a life-threatening emergency the VENDOR(S) shall instruct staff to use the Standard Operating Procedures for emergency response. CALL 911 2. False Alarms: Failure to operate the alarm system correctly shall result in a false alarm. The VENDOR(S) shall be responsible for calling Alarm Company and canceling any false alarms. N. Drug — Free Work Place 1 The City of Temecula prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance, alcohol or other drug that the employee knows or reasonably should know could interfere with the safe and effective performance of duties or operation of equipment in the workplace. O. Background Investigation 1. The VENDOR(S) shall submit a complete background check package for each employee ( Including Sub VENDOR'S) who will require access to CITY facilities. 16 EXHIBIT "B" PAYMENT RATES AND SCHEDULE FACILITY LOCATION SQ. FT. ADDRESS PRICE PER MONTH PER. SQ. FT.* TOTAL PRICE PER MONTH TOTAL PRICE PER YEAR DAYS OF SERVICE Temecula Community Center 5,900 28816 Pujol St. .110 649.68 7,796.16 7 DaysNVee k Mary Phillips Senior Center 6,148 41845 6th St. .110 676.99 8,123.88 7 DaysNVee k Temecula Valley Museum 7,200 28314 MercedesSt. .110 792.83 9,513.96 7 DaysNVee k Imagination Workshop 7,600 42081 Main St. .110 836.88 10,042.56 7 DaysNVee k Temecula Public Library 34,003 30620 Pauba Road .099 3379.20 40,550.40 7 DaysNVee k Community Recreation Center 24,680 30875 Rancho Vista .099 2452.69 29,432.28 7 DaysNVeek Facility Operations Center 11,400 43230 Business Park .080 919.38 11,032.56 5 DaysNVeek Civic Center 96,795 41000 Main St. .060 5822.44 69,869.28 5 DaysNVee k Harveston Center 3,493 40135 Village Rd. .110 384.63 4,615.56 7 DaysNVee k Harveston Community Room/Office 1,342 28582 Harveston Rd. .110 147.28 1,767.36 7 DaysNVeek Old Town Theater 26,672 42051 Main St. .110 2937.01 35,244.12 7 DaysNVee k Parking Garage Police Office 2,200 41000 Main St .110 242.25 2,907.00 7 DaysNVee k YMCA 8,069 29119 Margarita .110 888.52 10,662.24 7 DaysNVeek Contractor's Signature SUBTOTAL 20,129.78 241,557.37 17 EXHIBIT "B" PAYMENT RATES AND SCHEDULE Continue ' The price per Sq. Ft. will be used as a basis for establishing a price for custodian services of any new facility, of similar use, that maybe added to this contract during its term. ADDITIONAL SERVICE ITEMS DESCRIPTION SCOPE OF WORK HOURLY RATE Per Man Regular Hor Per Man Over Time Per Man Holiday Provide Additional General Janitorial Maintenance Services for Special Events Request by The City Representative. Provide Specified general janitorial maintenance services, such as cleaning office areas, kitchens, office or recreation building restrooms, hallways, multipurpose rooms, etc. 13.50 20.25 20.25 Provide a Price for SQ. FT. To Extract Carpets with truck mounted carpet extractor. From time to time City may request this service from Vendor(s) PRICE PER SQ. FT. .22 Contractor's Signature 18 Item No. 15 Approvals City Attorney Director of Finance City Manager Si -6r - Ad rA. CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Agreement with the California Highway Patrol for Construction Zone Enhanced Enforcement Program Services on Phase 1 of the French Valley Parkway Interchange Improvement Project PREPARED BY: Amer Attar, Principal Engineer Avlin R. Odviar, Senior Engineer — CIP RECOMMENDATION: 1. Approve the Department of California Highway Patrol's standard Reimbursable Letter of Agreement, Form CHP 465, for use in implementing the Construction Zone Enhanced Enforcement Program (COZEEP) on the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvement Project — Phase I; 2. Authorize the City Manager to execute multiple Reimbursable Letters of Agreement up to a total of $100,000. BACKGROUND: In accordance with the approved Traffic Management Plan for the project, the City must implement the Construction Zone Enhanced Enforcement Program (COZEEP) during construction. COZEEP is a statewide program which allows public agencies to hire California Highway Patrol (CHP) officers to patrol construction zones on State highways. COZEEP is used to increase traffic enforcement above normal levels to reduce the potential for traffic accidents, reduce traffic speeds, and minimize traffic problems. CHP officers may be used to slow down, stop, or direct traffic to safely accommodate critical construction operations such as the erection or removal of bridge falsework over traffic lanes, setting up lane closures at night, deploying temporary detours, and other complex operations. The duties, times, durations, and personnel of COZEEP operations are dynamic. They are developed, modified, deployed, and regularly revisited in response to the contractor's construction activities and the judgment of the jurisdictional agencies (City of Temecula, City of Murrieta, CHP, Caltrans). As the project progresses, so too does the scope of COZEEP. For this reason, it is imperative that the mechanism which facilitates COZEEP operations be flexible and responsive. The Reimbursable Letter of Agreement (CHP 465) is a form developed by the State to implement COZEEP. Agreements are executed locally for amounts up to $50,000. The cost is estimated based on an analysis of the contractor's construction schedule, the desired level of COZEEP coverage, and the CHP officer/vehicle rates. An appropriate term for the agreement is selected based on this information as well as the budgetary programming practices of both agencies. Upon execution of an agreement, the City is required to deposit to the State the full amount of the agreement. At the end of the term, the State will close out the agreement and automatically send to the City a refund for services not used or an invoice for payment of additional services utilized. This process is repeated as necessary through the completion of construction. Should those needs exceed $100,000; a separate council action will be sought at that time. FISCAL IMPACT: The French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvement Project — Phase I is included in the City's Capital Improvement Program Fiscal Years 2012-2016 with multiple sources of funds. There are sufficient Measure A — Local Streets and Roads funds within the project account 210-165-719-5805 to cover the cost of multiple agreements up to a total of $100,000. ATTACHMENTS: 1. Sample — Reimbursable Letter of Agreement, CHP 465 2. Project Location 3. Project Description From: 9515062002 Page: 2/3 Date: 4/11/2012 3:26:12 PM $TAT>= OF CALIFORNIA DHPAR PANT OF CAUPORIIA Hf0MWAV PATROL REIMBURSABLE LETTER OF AGREEMENT CHP 485 (Rev. 4-11) OPI 071 THIS AGREEMENT, Reimbursable Services Control Log # R- made and entered into this day of , by and between the State of California, acting by and through the Department of California Highway Patrol, hereinafter called CHP, and , hereinafter called WITNESSETH: By and in consideration of the covenants and conditions herein contained, and CHP do hereby agree to the following terms and conditions: 1. When ❑ traffic control J security services ❑ vehicle inspections ❑ other details for are required, CHP agrees to provide uniformed personnel with motorcycles and/or patrol vehicles to assist with the 2. The term of this agreement will be to 3. CHP Coordinator shall be , telephone number 4. In the event of a disaster or unforeseen emergency, this agreement may be canceled without prior notice by CHP. 5. This agreement may be amended in writing by mutual consent of the parties hereto, 6. The hours and miles indicated in this agreement are for estimate purposes only. Actual time and vehicle mileage will be charged. This includes travel between the CHP Division or Area office and the service location. 7. The rates indicated in this agreement are for estimate purposes only. Any increases in overhead, mileage, damaged uniforms, privately -owned safety equipment, salaries and benefits are governed by collective bargaining agreement and/ or statute. In the event of a rate increase, agrees to pay the increased rates. 8. In consideration for the above services and upon receipt of an Itemized Invoice, _ _. _ _ agrees to reimburse CHP for the actual costs incurred at the time services are provided. Rates charged to shall in no event exceed the actual costs to the CHP to perform the requested services. The following cost Information is for estimate purposes only: Sergeant: hrs. a $ $ Officer: hrs. a $ $ Vehicle mileage: miles Q $ $ Motorcycle mileage: miles Q S $ Other expenses: $ TOTAL ESTIMATED COSTS (Estimate exceeding $50,000 shall be forwarded on a CHP 78, Contract Request, to Business Services Section, Contract Services Unit): $ 9. Payment/Deposit/Purchase Order shall be required before services can be performed. a. Amount of Deposit collected: $ b Check Number/Purchase Order Number. c. Cash Receipt Number. An internationally Accredited Agency Chp465_411.pdf 10. From: 9515062002 Page: 3/3 Date: 4/11/2012 3:28:13 PM agrees that additional charges, which are directly related to the services provided, may be assessed for CHP supplies. additional equipment utilized, damage to uniforms, or property repaired or replaced at CHP's expense. 11. If the CHP uniformed employee has reported to the assigned location and has worked less than four (4) hours, agrees to pay every assigned uniform employee a minimum of four (4) hours overtime. Exception: This does not apply to those cases when the hours worked are part of an extended shift. 12, will not be charged for cancellations made more than 24 hours prior to the scheduled assignment. 13. 14. agrees that if cancellation is made within 24 hours prior to the scheduled assignment and the assigned CHP uniformed employee(s) cannot be notified of such cancellation, a minimum of four (4) hours overtime will be charged for each assigned uniformed employee. agrees that if cancellation is made within 24 hours prior to the scheduled assignment and the CHP employee is notified of such cancellation,_ will only be charged a short notice cancellation fee of $50.00 per assigned CHP uniformed employee. 15. AH cancellation notices to CHP must be made during normal CHP business hours of 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding legal holidays. Cancellation notices shall only be accepted by the appropriate CHP Division or Area office. 18. CHP agrees to make reasonable efforts to notify those CHP uniformed employees of the cancellation. 17. No additional gifts, donations, or gratuities may be accepted by the California Highway Patrol employees on their behalf or on behalf of the Department, informal squad fund or other local funds. 18. A county, city, district, or other local public body must provide the state with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement. STATE OF CALIFORNIA REQUESTOR'S NAME Department of California Highway Patrol Commander Signaturo Date Signature Printed Name Prinfpd Name Title Title Location Code - address tn4r` _ City State La Coda aOP ped egiq form by Dale UJY.; TOlephane Number This agreement under $50,000 is exempt from Department of General Services' approval in accordance with the State Administrative Manual. CMP 406 frinV. 0118) OPt 071 pox An rnfemat onaNy Accredaed Agency Chpita ,.. Dar FRENCH VALLEY PARKWAYI INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I Circulation Project Location Aerial Data - March 2010 0 250 500 Feet 1,000 56 2011-12 2015-16 $15,300 2013-14 City of 7;014,Cr.,14Za � FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS PHASE 1 Circulation Project Project Description: Project will include the design, right-of-way acquisition, utility relocation, and construction activities to portions of the French Valley Parkway and Interstate -15 over -crossing and inter- change. The project will add a new southbound off -ramp from Interstate -15 to French Valley Parkway, construct the northern half of French Valley Parkway from the off -ramp to Jefferson Avenue, widen the existing southbound off -ramp from Interstate -15 to Winchester, and construct a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off -ramp. Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and road- way improvements at the intersection of French Valley Parkway and Jefferson Avenue. Project requires oversight by Caltrans and coordination with the City of Murrieta. Benefit: Project will improve traffic circulation by providing another southbound off -ramp from Interstate -15 and add a lane to the Interstate -15 southbound off -ramp to Winchester. Proiect Status: The plans, specifications, and estimates, are expected to be complete during fiscal year 2012. Construction is expected to be complete by the end of fiscal year 2013. Department: Public Works Account No. 210.165.719 Priority: 1 Project Cost: Actuals to Date 2011-12 2012-13 Future Total Project 2013-14 2014-15 2015-16 Years Cost Administration $ 353,949 $ 210,389 $ 200,000 $25,000 $ 789,338 Acquisition $2,256,952 $ 1,704,666 $ 160,830 $60,000 $35,000 $70,000 $ 3,961,618 Construction $18,200,000 $ 8,855,000 $ 27, 055, 000 Construction $ 444,203 $ 444,203 Engineering $ 2,000,000 $ 1,000,000 $ 3,000,000 Design $1,382,796 $ 648,303 $ 1,167, 801 $ 2,031,099 Environmental $ 15,000 $ 35,000 $35,000 $35,000 $70,000 $ 190,000 MS HCP $ 245,000 $ 245,000 Totals $3,993,697 $23,023,358 $10,090,000 $60,000 $35,000 $70,000 $ - $ 37, 272, 055 Source of Funds: Actuals to Date 2011-12 2012-13 Future Total Project 2013-14 2014-15 2015-16 Years Cost Capital Project Reserves $ 160,830 $60,000 $35,000 $70,000 $ 325,830 DIF (Street Improvements) $ 444,203 $ 444,203 Measure A -Local Street and Road $ 977,181 $ 724,369 $ 1,167, 801 $ 2,869,351 Reimbursement/Other (Murrieta Land Donation) $ 1,631,631 $ 1,631,631 TU M F (CETA P/ROTC) (1) $20,000,000 $ 8,761,369 $ 28, 761, 369 TU M F (ROTC) (2) $2,462,295 $ 2,462,295 TUMF (wRcoG)(3) $ 110,018 $ 667,358 $ 777,376 Total Funding: $3,993,697 $23,023,358 $10,090,000 $60,000 $35,000 $70,000 $ - $ 37, 272, 055 Future Operation & Maintenance Costs: 2012-13 2014-15 $15,000 $15,606 (1) TUMF (CETAP/RCTC) - Funding is pursuant to the RCTC Agreement No. 11-72-0036-00 in the amount of $20,000,000 to date. (2) TUMF (RCTC) - Funding is pursuant to the RCTC Agreement No. 06-72-048-00 for a total of $75,517,000 ($5,715,000 -ROW and $2,000,000- PS&E) . Phase 1 is $1,682,000 -ROW and $203, 784- PS&E - See also Phase 11. (3) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for a total of $4,078,000 ($1,165,000-PS&E) - See also Phase II. 57 Item No. 16 Approvals City Attorney Director of Finance City Manager Atd CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Professional Services Agreement for a Preliminary Investigation of the Old Town Temecula Community Theater Remediation, PW 12-04 PREPARED BY: Amer Attar, Principal Engineer David McBride, Senior Engineer RECOMMENDATION: 1. Appropriate funding in the amount of $73,400 from the General Fund (Settlement Fund Balance) to the Old Town Temecula Community Theater Remediation, PW12-04; 2. Approve an agreement with Meyer and Associates in the amount of $58,400 for a preliminary investigation of the Old Town Temecula Community Theater Remediation, PW12-04; 3. Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $15,000, which is equal to approximately 25% of the agreement amount. BACKGROUND: The Old Town Temecula Community Theater is inclusive of two structures; a 361 seat multi-level performing arts theater with a dance studio and classrooms encompassing approximately 21,490 square feet and the Mercantile Building ("The Merc"), which is approximately 2,150 square feet and serves as the ticket office, visual arts display space, a 48 seat performance area, concessions and restrooms. Between and adjacent to these structures is a courtyard, fountain and wooden covered walkways throughout. Shortly after opening the facility (October 4, 2005), water intrusion damage began to occur and over the subsequent years other design and construction issues with the facility became known. During the summer of 2009, the City commissioned a report detailing the causes of damage to the facility. This report became the basis for a lawsuit which was ultimately settled out of court for roughly $3.42M. With the conclusion of the legal matters, the City is now in a position to remediate these deficiencies. The remediation design consists of two phases; (1) preliminary investigation, and (2) design of full working drawings and specifications for construction. The purpose of the preliminary investigation is to address the following: * Define the scope of the work/repairs, priorities and most effective methods and materials to utilize. Estimate the cost of work and alternatives, with consideration for: the facility's aesthetic, long term maintenance, elements with a significant cost and operation impact. This will help define what can be accomplished with the funding available. * Define and specify the major cost components, materials to be used and clearly identify the types of waterproofing. The object of the preliminary investigation is to define what work needs to be done and its priority, determine the most effective material and methods (aesthetic, long term maintenance and cost), prepare an estimate for the work, and determine the scope of the work that can be done with the settlement funding available. The proposed budget for the entire project will be considered as part of the Fiscal Year 2012-13 Capital Improvement Program Budget. Staff solicited proposals from qualified architectural firms to undertake the preliminary investigation, and on May 16, 2012, the City received five proposals. Upon review of the proposals by staff, it was clear that Meyer and Associates was the best choice to undertake this effort. Meyer and Associates has successfully completed several similar projects with other public agencies. The proposed fee of $58,400 was negotiated and considering the scope of work, the fee is reasonable. A contingency of $15,000 or 25 percent of the contract, higher than the standard ten percent, is recommended in order to promptly address more extensive evaluation of unforeseen damages discovered while the preliminary investigation is being carried out. FISCAL IMPACT: The appropriation of $73,400 from General Fund (Settlement Fund Balance) will provide adequate funds to undertake the preliminary investigation for the Old Town Temecula Community Theater Remediation, Account No. 210.165.756. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND RANDY MEYER dba MEYER AND ASSOCIATES PW12-04 Old Town Temecula Community Theater Remediation (Preliminary Investigation) THIS AGREEMENT is made and effective as of June 12, 2012, between the City of Temecula , a municipal corporation hereinafter referred to as "City"), and Randy Meyer dba Meyer and Associates, a d/b/a (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on June 12, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2014, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES AND NON -RESPONSIBILITY OF EXISTING CONDITIONS Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. Generally, the tasks in Exhibit A constitute Consultant's preliminary investigation for the remediation of various construction and design defects and deficiencies at the Old Town Temecula Community Theater and the adjacent Merc Building (collectively the "Theater") located at 42051 Main Street, Temecula, following the conclusion of a lawsuit entitled "City of Temecula, etc. v. Tovey Schultz Construction, et al., Riverside Superior Court, case number RIC 541908. The remodeling, remediation and/or rehabilitation of the Theater requires that certain assumptions be made regarding conditions therein, and because of those assumptions may not be verifiable without expending additional testing, inspection and/or analysis, the City agrees and acknowledges that Consultant shall not in any way be liable or responsible in law, equity, or otherwise for the pre-existing design and conditions of the Theater. 3. PERFORMANCE Consultant shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. Prevailing wages are required on all City Agreements involving Construction, Design, and Preconstruction Phases of Construction (including, but not limited to, Inspection and Land Surveying Work), and Maintenance (except for Janitorial or Security Guards) for work on City property. 4. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute by this Consultant from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Consultant shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Consultant shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Consultant shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this contract, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 5. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed $58,400 for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. The City Manager may approve additional work up to twenty five percent (25%) of the amount of the Agreement as approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall riot make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 7. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. c. With respect to the design of public improvements, the Consultant shall riot be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A, without the written consent of the Consultant. 9. INDEMNIFICATION, HOLD HARMLESS, AND DUTY TO DEFEND a. Indemnity for Design Professional Services. In the connection with its design professional services, but subject to the limitations of Section 2 hereof, Consultant shall hold harmless and indemnify City, and its elected officials, officers, employees, servants, designated volunteers, and those City agents serving as independent contractors in the role of City officials (collectively, "Indemnitees"), with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including reimbursement of attorneys' fees and costs of defense (collectively, "Claims" hereinafter), including but riot limited to Claims relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate in whole or in part to the negligence, recklessness, or willful misconduct of Consultant or any of its officers, employees, sub -consultants, or agents in the performance of its professional services under this Agreement. b. Other Indemnities. In connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) not covered by Paragraph 9.a. above, but subject to the limitations of Section 2 hereof, Consultant shall defend, hold harmless and indemnify the Indemnitees with respect to any and all Damages, including but not limited to, Damages relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of Consultant or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the City, as determined by final arbitration or court decision or by the agreement of the parties. Consultant shall defend Indemnitees in any action or actions filed in connection with any such Damages with counsel of City's choice, and shall pay all costs and expenses, including all attorneys' fees and experts' costs actually incurred in connection with such defense. Consultant's duty to defend pursuant to this Section 9.b. shall apply independent of any prior, concurrent or subsequent misconduct, negligent acts, errors or omissions of Indemnitees." 10. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One million ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 11. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall riot be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall riot be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 13. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall riot without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: 15. ASSIGNMENT Meyer and Associates Attn: Randy Meyer 23265 South Pointe Drive, Suite 102 Laguna Hills, CA 92653 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 16. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 17. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during hislher tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA RANDY MEYER dba MEYER AND ASSOCIATES (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor ATTEST: By: By: Randy Meyer, Owner SUSAN W. JONES, MMC, CITY CLERK APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Randy Meyer dba Meyer and Associates Randy Meyer 23265 South Pointe Drive, Suite 102 Laguna Hills, CA 92653 (949) 380-1151 (949) 380-8117 meyerarch@earthlink.net PM Initials: D �J Q Date: EXHIBIT A TASKS TO BE PERFORMED The specific elements (scope of work) of this service include: EXHIBIT B PAYMENT RATES AND SCHEDULE CX-4 l E T- "A' OLD TOWN TEMECULA COMMUNITY THEATER DEDICATED OCTOBER 4, 2005 CITY Of TEMECULA CEEY COUNCIL 1011 COMERCH0RO. MAYOR RON ROBERTS. MAYOR TROMP MICHAEL 5. MADCAP'. COUNCILMEMBER CHUCK WASHINGTON. COUNCILMEMBER MARYANN EDWARDS. COUNCILMEMRER SHAWN O. NELSON, OTT MANAGER scope of work understanding/approach scope of work Exil\ OA ► scope of work Understanding/Approach INTRODUCTION The project requires a qualified architectural firm to undertake a preliminary investigation to determine a suitable scope for the remediation efforts, including materials, methods and a cost estimate for the work to be undertaken to repair damages to the Old Town Temecula Community Theater located at 42051 Main Street, Temecula, CA 92590. PROJECT DESCRIPTION Completed in 2005, the Old Town Temecula Community Theater, located at 42051 Main Street, Temecula, CA is inclusive of two structures: a 361 seat multi-level Performing arts Theater encompassing approximately 21,490 square feet which also contains a dance studio and classrooms, and the Mercantile Building ("The Merc") which is approximately 2,150 square feet and serves as the ticket office, visual arts display space, a 48 seat performance area, concessions and restrooms. Between and adjacent to these structures is a courtyard, and there are wooden covered walkways throughout. Shortly after opening the facility, water intrusion damages began to occur. Over the next few years other problems became known. The City, during the summer of 2009, commissioned a detailed investigation of the causes of damages to the facility. The investigation report concluded: A. The exterior cedar cladding system is deficient and has failed. The system needs to be replaced and/or encased with a proper system that considers the long term sustainability (cost, maintenance, aesthetics). In addition, the metal flashings constructed are deficient in many areas. The results of the water intrusion from these deficiencies need to be addressed (e.g., wood sheathing or stud dry rot, drywall staining or damage, etc). B. The exterior balcony decks (plywood layers with shims under a pedestrian coating) have failed or they are deficient (e.g., improperly supported — flexure cracks) as are the concealed drainage system within the balcony and there are installed items (gutters, rail posts) that were not sealed properly or present opportunities for water intrusion. The support structure(s) for the deck needs to be addressed and a proper system with less maintenance needs to be employed to correct the problem long term. Ext --,I EAT I C. The waterproofing system at the exterior doors (hollow metal with welded steel frames) and exterior windows (fixed wood sash assemblies clad with cedar) are also deficient. The new waterproofing system needs to be properly incorporated into the existing doors. Many of the existing windows are showing signs of deterioration, the faces are weathered and the waterproofing system is not properly incorporated into the window jamb. The windows shall be properly incorporated into the new exterior cladding and waterproofing. The City will consider replacement of the wood windows with a window assembly requiring less maintenance and a longer useful live. D. The roofing systems (corrugated metal and modified built-up system) have a number of deficiencies. Metal flashing (dormer to roof intersection, counter flashing interface with wood siding, sheet metal pan flashing) are deficient and/or not properly sealed, roof gutters are not sealed, standing seam ribs at dormers obstruct water flow and various other items addressed in the investigation. E Exterior Balcony Railing / Gutters_ The rail post bases are not sealed. The exterior metal clad elevator shaft allows for water intrusion. The concealed drainage systems within the deck and to the roof systems have deficiencies. F. Interior moisture damage to plywood sheathing, wood studs or drywall need to be addressed. G. Exterior untreated wood throughout the facility shall be a consideration for treatment with wood preservatives or replacement. Our goal here is to ensure a long term sustainable system with a reasonable maintenance effort. The scope of work requires a preliminary field investigation which shall consist of: 1. Research and review the damages to the facility and develop a preliminary scope of work/repair. The work product shall include an analysis by a Waterproofing Consultant with extensive experience in building envelopes and waterproofing as to the most effective methods and materials to employ in remediating deficiencies. The Waterproofing Consultant will conduct on-site investigations and provide leak testing at important locations. 2. Prepare detailed and prioritized scope of improvements based on a construction budget of $2,150,000. The scope of improvements shall consider, at a minimum, the deficiencies or damages outlined above or in the initial investigation report and propose innovative or cost effective EXT'1A \t measures to address the deficiencies. While some work does not require consideration of alternatives (e.g. repair of damaged drywall), the City does want to consider alternatives for the types of materials for the building envelope (e.g, cement, cement fiber, vinyl, etc.), work elements that have an aesthetic or long term maintenance component and elements that represent a significant cost impact. As part of this investigation, upon the City's decision of the major components, the typels) of flashing and waterproofing methods shall be well defined. In summary, the preliminary investigation shall definitively define the scope of remediation improvements, estimate the cost of the work and define the waterproofing elements, methods, and standards to be adhered to. The City intends to use this document as the model for what is developed into full working drawings & specifications (not a part of this RFP and Proposal) for future remediation improvements with the funds available. GENERAL SCOPE OF SERVICES The consultant shall: 1. Review the project plans & investigations and perform a site review of the existing facilities. The Waterproofing Consultant site visit will include water testing as well as visual review of selected building components. 2. Work with the City's project manager on completion of the components of the preliminary investigation outlined above. Include time for one (1) two-hour meeting with City Staff to outline the decisional alternatives of the investigation. 3. Finalize the preliminary investigation scope and cost estimate after the City has decided on the various alternative elements. -Xt-‘‘EAT omit scope of work Scope of Work The following Scope of Services reflects our interpretation of required work tasks necessary to achieve the desired preliminary investigation and report for remediation improvements to the existing Old Town Community Theater in the City of Temecula. It is the intent to produce a preliminary investigation and report that meet the objectives of the City of Temecula in terms of work scope, budget limitations, accessibility, design quality, innovation, and established schedules. To assure achievement of this goal, adjustments to this program can be made. The proposed scope of work will include, but may not be limited to, the following: A. GENERAL REQUIREMENTS 1. Meet with the City Staff to coordinate project design. We will attend project meetings with City Staff or design committees required for normal design and processing of the work. If necessary, we will also attend public meetings, Commission level presentations, or City Council presentations. Meet with City Staff to discuss project alternatives. 2. Provide design services that will be consistent with information presented in the City's Request for Qualifications as clarified by this Statement of Qualifications. 3. Provide recommendations in relation to the Project Description, Budget and desired Scope of Improvements. The City's maximum construction budget is $2,150,000. B. BUILDING EVALUATION SURVEY — ROOFING & WATERPROOFING A Visual Survey of the roofing and waterproofing area(s) will be provided by the Waterproofing Consultant paying special attention to the following: ✓ Waterproofing & Roofing Membrane ✓ Surfacing/Claddings Conditions ✓ Sheet Metal Flashings ✓ Window Flashings ✓ Drains ✓ Sealants ✓ Penetrations ✓ Deck Tape ✓ Counter Flashings From the Visual Survey, a narrative report shall be developed including the following components: 1. Executive Summary. The Executive Summary will discuss the overall condition of the waterproofing and roofing membranes as well as components of the system that have an impact on the immediate and long-term serviceable life. 2. Recommendations. Recommendations will accompany the report listing repairs, maintenance and upgrades for the waterproofing and roofing. The recommendations will be based upon; penetration types, condition of the membrane(s), flashings, drainage, and sheet metal. After a review of the conditions and the written report is developed, provide specific recommendations related to all water testing that may be required to identify leak locations. \�"A 3. Budget. Budgetary considerations will be based upon the condition of the existing system(s), type of repairs/replacement required and the usage of the space/tenant needs. 4. Building Plan/Photographic Essay. A Building Plan depicting the individual exterior building elevations, roof areas, deck areas, penetrations, drainage, and deficiencies will be generated from findings. The building plan will be supported by the Photographic Essay, which serves to visually document the overall condition and deficiencies noted. C. LEAK INVESTIGATION/WATER TEST - ROOFING & WATERPROOFING The Waterproofing Consultant shall perform a Review of the areas where leaks have occurred and perform two (2) days of water testing at locations determined during the Building Evaluation, as necessary, and/or investigation as required to determine the source and cause of leaks into the building. Utilize the necessary means to control water in the areas where leaks will be created. As part of the review and tests, provide the following: 1. Photographic documentation of the areas tested with results. 2. Written recommendations for correction, including the type of materials and methods. The work shall be performed from the hours of 8:00 a.m. until reasonably allowed by the City. The Consultant cannot be responsible for any water damage to existing materials that occur during the course of the investigation. The Consultant may need to remove interior building materials such as ceiling tiles and/or drywall, etc., in order to visually observe where water is coming into the building. The cost of repairs to finishes and/or areas damaged by water from the tests shall not be the responsibility of the Consultant. Please note, that any area that cannot be accessed during the course of the test be identified so that no water or leak that occurs in this area will be tested. If the area can be accessed, however it is limited, the Consultant will make every attempt to test the area and limit the amount of water that may enter the location. The City shall provide site restrictions prior to commencement of the work. Due to possible limited hours of operation, any coordination that is required should be provided prior to the start of work. The Consultant is not responsible for the structural condition of the building. D. STRUCTURAL INVESTIGATION Water intrusion from various sources has occurred since 2005. The purpose of structural investigation services is to assess structural systems that may have been damaged by the water intrusion. Finding will be provided in a written narrative. 1. Review existing building drawings for the original construction, and research codes and other resources to determine capacities of existing materials. 2. Review the pervious investigative report prepared for the project by WWWCOT dated September 2, 2009 discussing the concerns, and coordinate conclusions and recommendations via meetings or telephone with that Consultant, as appropriate. 3. Review new investigative findings of the Waterproofing Consultant and Architect. 4. Perform up to five (5) site observations to observe visible construction and condition of the project buildings. E XH- I \T " A t\ 5. Conduct limited independent calculations to help in evaluating the risk associated with the project. 6. Attend one (1) meeting with the Architect and the City to discuss the findings. Attend project Team meetings with the Architect as necessary. 7. Submit a letter report discussing the observations and findings, and providing recommendations as appropriate. E. ARCHITECTURAL INVESTIGATION, FINAL RECOMMENDATIONS, & ESTIMATE 1. Visit and become familiar with the project site. Review physical limitations and opportunities of the existing building, including configuration and existing construction details. Review existing building documents. City shall furnish documents(s) showing the existing building improvements. 2. Meet with City Staff to discuss possible concerns and verify program requirements. Review project "wish list" as furnished by the City to ascertain the requirements of the project and arrive at a mutual understanding of requirements with the City. 3. 4. Provide Visual Survey jointly with the Waterproofing Consultant attention to previously noted areas of deficiency. Review the City's proposed schedule and construction budget requirements. 5. Consult with Waterproofing Consultant regarding findings recommendations. Review final waterproofing report. 6. Attend and witness water testing. Provide input and review findings. paying special and proposed 7. Participate in at least 5 structural investigations by the Structural Engineer to review water damage to the existing building structure caused by moisture infiltration. These investigations will occur at visually accessible areas of the structure. Findings will be based on visual observations and speculated at areas inaccessible to view. 8. Consult with Structural Engineer regarding findings and proposed recommendations. Review final Engineer's report. 9. Along with Waterproofing Consultant, provide recommendations (with alternates) for corrections including methods and materials. 10. Meet with City to discuss methods, materials, and alternates. 11. Coordinate with Estimating Consultant and provide preliminary cost estimate for remediation improvements. Recommendations and cost estimate shall consider the City's $2,150,000 construction budget. 12. Coordinate input from Waterproofing Consultant, Structural Engineer, and Estimating Consultant and provide final report of findings, estimate, and recommendations for remediation improvements. F. RESPONSIBILITIES OF THE CITY 1. Provide documents accurately and thoroughly describing the existing buildings and the existing site. If necessary, coordinate and pay for required testing for hazardous materials, including lead paint, mold, and asbestos investigation and report. Provide hazardous materials abatement specifications if necessary. "PP's 2. Coordinate and monitor document reviews, checking, and approvals. Pay all agency fees. 3. Pay for reproduction of final report in excess of copies provided in this Proposal. 4. Provide any required environmental surveys and reports. 5. Provide City's standard report format if necessary. 6. Provide review submissions to City, County, State or Federal Agencies if necessary. 7. Provide access to all areas of the site and building as necessary for consultant reviews. 8. Coordinate meetings and presentations. 9. Provide building repairs and patching due to any necessary testing performed by the Consultant. Consultant is not responsible for repair of finishes or other items damaged by water testing or other investigative reviews occurring during the course of investigations. 10. Provide information regarding the schedule of operation of the facility. 11. Provide any additional information required by the Consultant for proper performance of the work. G. EXCLUSIONS BY MEYER AND ASSOCIATES (Excluded services can be provided upon request by the City). 1. All Consultant or Sub -Consultant services that are not listed as services to be included in our Scope of Services. 2. All Sub -Consultants and disciplines that are not listed as participants on our project team. 3. Excluded services include but may not be limited to the following: a. Construction documents of any kind. b. Artist's renderings or illustrations. Models. c. Environmental impact reports or similar documents. d. Review, permit or similar fees to governmental agencies. e. Preparation or modification of documents due to City changes to previously approved documents or City changes to previous City direction. f. Printing or reproduction of documents in addition to those provided for in this Proposal. g. Studies or analyses not specifically listed as included. Any off-site studies or analyses. Investigations of existing electrical or mechanical building systems, barriers to the disabled, seismic conditions, etc. h. Field utility investigations. Similar onsite surveys or investigations. Measurements of existing buildings or site improvements. i. Geotechnical investigations, soils reports, or other similar investigations or documents. Ex ps3i7— "A I j. Off-site services. k. Consulting of any kind with respect to hazardous materials such as asbestos, mold, or lead paint. I. Building maintenance analyses or reports. m. Destructive testing or x-ray services. n. Materials demolition or removal for evaluations (by City Staff). o. Providing specialized testing equipment or specialty testing by specialty consultants other than listed in this Proposal. p. Fire sprinkler, fire alarm, or smoke control investigation. q. Stage or theater equipment investigation design or stage construction documents. r. Egress analysis. s. Security system or alarm system evaluation. t. Acoustical study. u. Traffic or parking studies or reports. v. Furniture or equipment review. w. Audio or video system review. x. Value engineering. y. Certifications of as -built or record documents for completeness or accuracy. z. Repair of areas damaged or disturbed by the investigations included in this Proposal. \-\-\ \`'E).`' meyer and associates architecture. landscape architecture, pork and recreation planning May 16, 2012 Department of Public Works City Hall 41000 Main Street Temecula, CA 92590 SUBJECT: FEE FOR ARCHITECTURAL SERVICES PRELIMINARY INVESTIGATION OLD TOWN COMMUNITY THEATER REMEDIATION CITY OF TEMECULA, CALIFORNIA We are pleased to submit the following Professional Fee for the provision of professional architectural services for a Preliminary Investigation for the Old Town Community Theater Remediation in the City of Temecula. This Fee is presented in accordance with the City's Request for Proposals and our Proposal of May 16, 2012. The Fee is valid for 1 80 calendar days from date of submittal. Identification of Offeror: MEYER AND ASSOCIATES 23265 South Pointe Drive Suite 102 Laguna Hills, CA 92653 Tel: 949/380-1151 Fax: 949/380-8117 meyerarch@earthlink.net Contact: Randall K. Meyer Yours truly, MEYER AND ASSOCIATES Randall K. Meyer, Authorized Representative Landscape Architect 3082 Architect C14364 23265 south pointe drive, suite 102 laguna Bills. calitornia 92653 (lel) 949/380-1 1 51 (Fox) 949/380-81 17 rcnndoll k, meyer architect (_:14364 landscape architect 3082 fee Not -To -Exceed Fee Meyer and Associates proposes to complete the Scope of Work for the following not -to - exceed lump sum fee: City Business License Allowance: $ 200.00 General Requirements: 6 City Staff Meetings. $ 3,750.00 2 Presentations (Commission/Council). $ 1,250.00 Building Evaluation/Survey: $ 6,625.00 Leak Investigation/Water Test: $ 14,260.00 Structural Investigation: $ 5,175.00 Architectural Investigation. Reviews. $ 1,000.00 2 City Meetings. $ 1,250.00 Visual Survey. $ 1,000.00 Waterproofing Consultation. $ 250.00 Water Testing. $ 2,000.00 Structural Review. $ 2,500.00 Structural Consultation. $ 250.00 Recommendations. $ 3,320.00 Estimating. $ 7,900.00 Final Report. $ 5,640.00 Reimbursable Allowances: Final Report (6 Copies). $ 600.00 Subconsultant Reimbursables (Waterproofing). $ 350.00 Subconsultant Reimbursables (Structural). $ 350.00 Subconsultant Reimbursables (Estimating). $ 350.00 Architect's Reimbursables. $ 350.00 TOTAL NOT -TO -EXCEED FEE $ 58,370.00 The above fees include costs for transportation, telephone, interim submittals, and normal insurance coverage. Meyer and Associates understands the City will furnish information and services listed after our Scope of Services. These fees have been based on the Project Description and Scope of Services. Meyer and Associates will provide construction documents for improvements within the limits of the Project Description and Scope of Services. Documents for improvements exceeding the Project Description and Scope of Services are not included. Should the Project Description or Scope of Services be altered, the fee may be adjusted accordingly. Services will be billed on an hourly basis for actual work performed up to the total not -to - exceed fee. The breakdown of fees above is a guideline only to illustrate individual fee components of overall services. Actual work performed will be responsive to specific job requirements and may vary significantly from the itemized listing above fee Standard Hourly Rates 1. MEYER AND ASSOCIATES will provide services, as may be required and authorized by the City, for hourly fees in accordance with the following schedule: Principal $ 125.00 Project Coordinator $ 125.00 Project Architect $ 100.00 Project Landscape Architect $ 100.00 Architectural Designer $ 85.00 Landscape Architectural Designer $ 85.00 AutoCAD Operator $ 60.00 Word Processor $ 30.00 Site visit or Meeting $ 750.00 Subconsultant Services cost + 15% 2. MHP will provide services as may be required and authorized by the City, for hourly fees in accordance with the following schedule: Principal $ 150.00 Engineer $ 130.00 Project Manager $ 120.00 Designer $ 105.00 AutoCAD Draftsperson $ 85.00 Clerical $ 70.00 (Additional Site Visit or Meeting) $ 600.00 3. D7 CONSULTING will provide services, as may be required and authorized by the City, for hourly fees in accordance with the following schedule: General Consulting $ 225.00 CAD Draftsman $ 100.00 Administrative $ 80.00 4. O'CONNOR CONSTRUCTION MANAGEMENT will provide services, as may be required and authorized by the City, for hourly fees in accordance with the following schedule: Senior Project/Construction Manager $ 155.00 Senior Estimator/V.E. Support $ 155.00 Senior Scheduler $ 155.00 Constructability Reviewer $ 155.00 Computer Consultant $ 120.00 Notes: 1. The above schedule is for straight time. Overtime will be charged at 1.50 times the standard hourly rates. Sundays and holidays will be charged at 2.00 times the standard hourly rates. 1 fee Fee Notes 1. Consultation in connection with Contractor disputes, arbitration, litigation, court appearances and additional consultants will be quoted separately and is not a part of this proposal. 2. Additional billing classifications may be added to the above listing during the year as new positions are created. 3. It should be noted that the foregoing wage rates are effective through January 1, 201 3. The rates may be negotiated with the City after that date to compensate for labor adjustments and other increases in costs. 4. Services of outside consultants not listed in this proposal shall be billed at our direct cost, plus 15% of the actual cost of their services for coordination. 5. Reimbursable items, such as the cost of blueprinting, graphic reproduction, FAX, and plotting shall be billed at our direct cost plus 15%. Auto travel will be charged at $0.40 per mile. 6. It is the responsibility of Meyer and Associates to schedule the project's completion under normal conditions without the use of its staff on an overtime basis. If the City adjusts the deadline or requests that work be completed earlier than originally scheduled and thus requires overtime, the fees shall be adjusted to cover the increased costs incurred by Meyer and Associates. The hourly rates for overtime will be one and one-half (1 '/z ) times the standard hourly rates except for Sundays and holidays, which will be two (21 times the standard hourly rates. 7. We will bill on a monthly basis in proportion to the time spent on the project. All billing statements are due upon receipt. Interest will be charged at the rate of 1 %z % per month on the past due balance thirty days and over. Meyer and Associates shall have the right to stop work should accounts become past due. 8. Fees contained herein are valid for 180 days from the date of this Proposal. OLD TOWN TEMECEJLA COMMUNITY THEATER DEDICATED OCTOBER 4. 7005 CITY Oi TEMECULA CITY COUNCIL JEFF COMERCHIRO, MAYOR RON ROBERTS, MAYOR PRO TLM MICHAEL S. HACGAR, COUNCILMEMBER CHUCK WASHINGTON, COUNCILMEMBER MARYANN EDWAROS, COUHCILMEMIER SHAWN D. NELSON. CITY MANAGER schedule of work project schedule schedule of proposed hours E-X.H E71 schedule of work Project Schedule (Estimated) Subject to alterations in the best interest of the City of Temecula we propose to schedule this project as follows (please reference our Scope of Work) based upon our previous scheduling experience and track record. Task Work Weeks Notice -To -Proceed (Actual Date Unknown) 00 Subconsultant Agreements. 00 - 02 Building Evaluation Survey Visual Survey. 03 Report. 04 Photo Essay. 04 Leak Investigation/Water Test Day 1 Testing. 05 Day 2 Testing. 05 Photo Documentation. 05 Written Recommendations. 06 Structural Investigation Review Existing Structural Design. 01 - 02 Review Existing Report/New Findings. 01 - 02 Site Observations. 03 - 08 Analysis and Report. 09 Architectural Investigation, Estimate, Report Review Buildings and Related Documents. 01 - 02 Staff Meeting/Budget Review/Schedule Review. 01 Visual Survey. 03 Consult With Waterproofing Consultant. 04 Water Testing. 05 - 06 Structural Investigations. 03 - 08 Consult With Structural Engineer. 09 Recommendations. 10 - 12 Meet With City. 13 Estimating. 14 - 15 Final Report. 14 - 15 Schedule Clarification The time during which the Consultant is delayed in its work by the acts of neglect of the City or its employees or those under it by contract or otherwise, or by Act of God which the Consultant could not have foreseen and provided for and which is not due to any fault or negligence on the part of the Consultant, shall be added to the time of completion of the work and the Consultant shall not be liable for any damages on account of such delay. Scheduling Commitment Meyer and Associates will proceed with the project immediately upon receipt of approval and Notice to Proceed from the City. This project will be given a high priority for the duration of the work. Our office is committed to meeting the deadlines set forth in the schedule presented above. Schedule of Proposed Hours l_Kt-r 1gl 1 It �1 I CLERICAL (HOURS) ao d oila co tD O til 466 46 4666 46U61.111z6±-72 Q 4mU❑ ESTIMATOR (HOURS) II! .. !!!! i!!„ !I!!!. A. 40.0 I!ol N 42.0 QmU 46 466❑ 466❑uj it Y QmU❑ STRUCTURAL ENGINEER (HOURS) !!! 0000 ..!o,!o!!!I .I!00 dNddN N 4.46M d QmU Qat 466❑ 46(J❑WLL.C7=-.-iY Q QmU❑ WATERPROOFING CONSULTANT (HOURS) 4'00 cv w ui OLe ain d ! ! ! ! I ! i ! 1 1 ! I ! ! ! ! ! O , ('i 83.0 1 466 4th 4mUci 46661.0±'-;12 4 466❑ ARCHITECT (HOURS) ! !!! gog00000000 64:6 0iro('4 ("4 aoo oIc!o v 0 N N d .- 466 4 6 4666 4 6 U❑ W LL c7 =- Y 4 4 6 6❑ 0 1. Building Evaluation Survey. A. Visual Survey. B. Narrative Report. C. Photographic Essay. 2. Leak Investigation/Water Test. A. Documentation (3 Man Team). B. Report. 3. Structural Investigation. A. Reviews. B. Site Observations. C. Team Meeting. D. Report. 4. Architectural Investigation. A. Reviews. B. City Meeting. C. Visual Survey. D. Waterproofing Consultation. E. Water Testing. F. Structural Review. G. Structural Consultation. H. Recommendations. I. City Meeting. J. Estimating. K. Final Report. 5. Estimating. A. Preliminary Cost Estimate. 6. Reimbursable Services. A. Printing/Reproduction/Plotting. B. Miscellaneous (Waterproofing Consultant). C. Miscellaneous (Estimator). D. Miscellaneous (Structural Engineer) 7. Estimated Total Hours Q Item No. 17 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Construction Contract for Citywide Concrete Repairs — PVV12-07 PREPARED BY: Amer Attar, Principal Engineer Chris White, Assistant Engineer - CIP RECOMMENDATION: 1. Award the construction contract for Citywide Concrete Repairs Project — PW 12- 07, to Above All Narnes Construction Services, Inc. in the amount of $127,777.77 for Fiscal Year 2012-13; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $25,555.55, which is equal to 20% of the contract amount; 3. Make a finding that the Citywide Concrete Repairs Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: The Citywide Concrete Repairs Project is an annual project which repairs various concrete facilities maintained by the City. The project consists of the removal and replacement of damaged curb & gutter, sidewalk, driveway approaches, under sidewalk drains, cross gutters, ADA ramps and spandrels at various locations. On April 24, 2012, City Council approved the plans and specifications and authorized staff to solicit construction bids. On Wednesday, May 23, 2012, nine bids were electronically opened and publicly posted on PlanetBids. The results were as follows: 1. Above All Names Construction Services, Inc. $ 127,777.77 2. B & T Works, Inc. $ 135,731.00 3. Victor Concrete $ 137,853.50 4. Hardy and Harper $ 143,294.30 5. Hunter General Engineering, Inc. Non -Responsive 6. RSB Group, Inc. Non -Responsive 7. El Camino Construction & Engineering Corp. Non -Responsive 8. Tryco General Engineering Non -Responsive 9. Kormx, Inc. Non -Responsive Staff has deemed the bids submitted by Hunter General Engineering, Inc., as non-responsive due to the fact that the City did not receive their original bid package on-line prior to the bid opening as required by the project Specifications, Notice Inviting Bids Section Number "7" and Instruction to Bidders, Section 2, "Proposal", Item Number "i." Staff has deemed the bids submitted by RSB Group, Inc., EL Camino Construction & Engineering Corp., Tryco General Engineering and Kormx, Inc., as non-responsive due to the fact that the City did not receive their original bid bonds within the 24-hour after bid opening as required by the project Specifications, Notice Inviting Bids Section Number "7" and Instruction to Bidders, Section 2, "Proposal", Item Number "i." Staff has reviewed the bid proposals and found Above All Names Construction Services, Inc., to be the lowest responsible bidder for this project. Above All Names Construction Services, Inc. has completed similar work for other cities. The Engineer's Estimate for the project was $144,645.50. The project specifications allow for 40 working days, which is an approximate duration of two months. Since the lowest bid is below the Engineer's Estimate, staff is requesting authorization of a 20% contingency to perform additional concrete repairs needed at various locations throughout the City. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008 the RCA will require that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90 -days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. Projects funded by TUMF or Measure A are exempt from MSHCP fees, as those programs contribute directly to the MSHCP. The Citywide Concrete Repairs Project consists of the removal and replacement of concrete facilities within the existing improved right-of-way, therefore there is no new disturbed area subject to the 5% MSHCP fees, thus the project is exempt. FISCAL IMPACT: The Citywide Concrete Repairs Project part of the Department of Public Works Maintenance Division Budget for Routine Street Maintenance funded with Measure A. Upon approval of the Fiscal Year 2012-13 budget, sufficient funds will be available for the contract amount of $127,777.77 plus the 20% contingency amount of $25,555.55 for a total encumbrance of $153,333.32. ATTACHMENTS: 1. Contract 2. Citywide Concrete Repair List CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT FOR CITYWIDE CONCRETE REPAIRS — FY 2011-12 PROJECT NO. PW12-07 THIS CONTRACT, made and entered into the 1s` day of July, 2012 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Above All Names Construction Services, Inc., hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: CITYWIDE CONCRETE REPAIRS — FY 2011-12, PROJECT NO. PW12-07 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: One Hundred Twenty Seven Thousand Seven Hundred Seventy Seven Dollars and Seventy Seven Cents ($127,777.77), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed 40 working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within 30 days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to 95% of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the 30th day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made 60 days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the mariner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within 30 days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within 30 calendar days of the occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://wwvv.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or SUCCESOR AGENCY OF THE TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the CITY who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any CITY officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the CONTRACTOR has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to riot unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has riot, and agrees that it will riot, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Mailing Address: Street Address: Greg Butler Director of Public Works/City Engineer City of Temecula P.O. Box 9033 Temecula, CA 92589-9033 Greg Butler Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590-3606 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR Above All Names Construction Services, Inc. 1648 W. Persimmon Street Rialto, Ca. 92377 (909) 421-1770 By: John Pedregon President By: Karen Pedregon Secretary/Treasury (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA By: Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney vg City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION SCOPE OF WORK Sidewal k ar Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gutter (SF) Spandrel Under ��F) :Sidewalk Drain (EA) 31581 Seastar Place Sidewal k R & R Sidewalk 10 6 60.00 W/B Loma Linda 200' Before Pechanga (by Iightpole) Sidewal k R & R Sidewalk 20 6 120.00 SIE c/o Pechanga @ Deer Hdlow Ramp Panel R & R Ramp Panel 8 6 48.00 31163 Lahontan Street Sidewalk R & R Sidewalk 25 6 150.00 Greenboro Drive @ Murfield Drive Cross Gutter R & R Cross Gutter 20 6 120.00 SUBTOTALS - AREA 1 0.00 378.00 0.00 0.00 120.00 0.00 0.00 W/B Sunny Meadows 150' wto Capri Sidewalk R & R Sidewalk 20 6 120.00 Temecula Parkway @ Meadows Parkway (SIW Corner) Sidewal k R & R Sidewalk 5 6 30.00 33365 Via Chapparo Sidewalk R & R Sidewalk 25 6 150.00 33365 Via Chapparo Curb and Gutter R & R Curb and Gutter 25 1 25.00 Across from 32156 Calle Resaca Sidewalk R & R Sidewalk 35 6 210.00 Across from 41637 Corte Higuera Sidewalk R & R Sidewalk 20 6 120.00 Across from 32504 San Marco Drive Sidewalk R & R Sidewalk 10 6 60.00 32462 San Marco Drive Sidewalk R & R Sidewalk 10 6 60.00 Across from 43786 Calabro Street Sidewalk R & R Sidewalk 16 6 96.00 43683 Alcoba Drive Sidewalk R & R Sidewalk 10 6 60.00 1 of 7 City of Temecula Department of Public Work 32935 Valence Court SCOPE OF WORK Sidewalk R & R Sidewalk FY 2011-2012 Concrete Repair List 10 6 Sidewal k or Ramp Panel (SF) 60.00 ADA Access Ramp (SF) Res. Drive ApproacKH. (SF) Cross Gutter (SF) Project No. PW12-07 Spandrel (SF) Under Sidewalk Drain (EA) 32913 Adelante Street Sidewalk R & R Sidewalk 7 8 56.00 E/B Sassari Court 50' before Adelante Street Sidewalk R & R Sidewalk 15 6 90.00 Across from 43869 Sassari Court Sidewalk R & R Sidewal k 20 6 120.00 Across from 43877 Sassari Court Sidewalk R & R Sidewal k 10 6 60.00 43502 Modena Drive Sidewalk R & R Sidewalk 10 6 60.00 E/B Campanula Way 50' past Vdta Street Sidewalk R & R Sidewal k 10 6 60.00 E/B Campanula Way 150' before Camino Del Sd Sidewalk R & R Sidewalk 20 6 120.00 Capri Way (West Side) Sidewalk R & R Sidewalk 40 6 240.00 32482 Rosa Court Sidewalk R & R Sidewalk 10 6 60.00 32012 Calle Espinoza Sidewalk R & R Sidewalk 20 6 120.00 31976 Calle Espinoza Sidewalk R & R Sidewalk 15 6 90.00 43001 Corte Cabrera Curb and Gutter R & R Curb and Gutter 10 1 10.00 32009 Calla Gerona Sidewal k R & R Sidewalk 16 6 96.00 Across from 31390 Calla Carrasco Sidewal k R & R Sidewalk 30 6 180.00 31530 Calla Carrasco Driveway Approach R & R Driveway Approach 3 6 18.00 2 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION S/E clo Calle Ballentine SCOPE OF WOR K: ADA Access R & R ADA Access Ramp Ramp 20 8 Sidewalk or Ramp Panel (SF) ADA Access Ramp (SF) 160.00 Res. Drive Approach (SF) Cross Gutter (SF) Spandrel (SF) Under Sidewalk Drain (EA) S/E clo Corte A meria Ramp Panel R & R Ramp Panel 8 8 64.00 31490 Corte Rimda Curb and Gutter R & R Curb and Gutter 10 1 10.00 31495 Corte Rimda Sidewalk R & R Sidewalk 36 6 216.00 31435 Corte Rimda Sidewalk R & R Sidewalk 15 6 90.00 31747 Via Campanario Sidewalk R & R Sidewalk 15 6 90.00 SIB Margarita Road 30' past Pio Pico Sidewalk R & R Sidewal k 12 6 72.00 Campo Drive @ Corte Portofino (south side) Sidewalk R & R Sidewalk 20 6 120.00 NIB Margarita Road 100' Nio Lucky Center Sidewalk R & R Sidewalk 30 6 180.00 E/B Campanula Way 100' past Volta Street Sidewalk R & R Sidewalk 15 6 90.00 E/B Deportola Way 100' past Dives Way Sidewalk R & R Sidewal k 24 12 288.00 NIB Margarita Road between Pauba Road and Rancho Vista Road (by school drive entrance) Sidewalk R & R Sidewalk 15 6 90.00 NIB Margarita Road between Pauba Road and Rancho Vista Road (by school drive entrance) Sidewalk R & R Sidewalk 20 6 120.00 SUBTOTALS - AREA 2 45.00 3738.00 160.00 18.00 0.00 0.00 0.00 30566 Spica Curb and Gutter R & R Curb and 10 Gutter 1 10.00 3 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 30566 Spica Driveway R & R Driveway Approach Approach 20 6 Sidewal k or Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF)• 120.00 Crass Gutter Spandrel (SF) (F) Under Sidewalk Drain (EA) Across from 41875 C Street (by cemetary Under Sidewalk R & R Under drive approach) Drain Sidewalk Drain 1 1.00 42879 Santa Suzanne Curb and Gutter R & R Curb and Gutter 10 1 10.00 41864 Borealis Drive Curb and Gutter R & R Curb and Gutter 10 1 10.00 42466 Cosmic Drive Curb and Gutter R & R Curb and Gutter 10 1 10.00 42189 Agena Street Sidewalk R & R Sidewalk 12 6 72.00 42220 Agena Street Sidewalk R & R Sidewalk 15 6 90.00 Across from 42234 Agena Street Sidewalk R & R Sidewalk 16 6 96.00 42106 Cosmic Drive Curb and Gutter R & R Curb and Gutter 10 1 10.00 Via La Vida @ Margarita Road Sidewalk R & R Sidewalk 5 6 30.00 30020 Santa Cecelia Sidewalk R & R Sidewalk 20 6 120.00 Preece Lane @ Via Mondo (S/W corner) Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane @ Via Mondo (S/E corner) Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane @ Via Mondo n/s Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane @ Gatewood Way sie corner ADA Access R & R ADA Access Ramp Ramp 20 12 240.00 43870 Gatewood Way Sidewalk R & R Sidewalk 20 6 120.00 4 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION SCOPE OF WOR K: Sidewal k or Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gufter (SF) Spandrel (SF) Under Sidewalk Drain (EA) Gatewood Way @ Longvale Court Sidewal k R & R Sidewalk 8 6 48.00 Gatewood Way @ Longvale Court Curb and Gutter R & R Curb and Gutter 5 1 5.00 29891 Longvale Court Sidewalk R & R Sidewalk 25 6 150.00 Preece Lane 50' w/o Tierra Vista Curb and Gutter R & R Curb and Gutter 10 1 10.00 Preece Lane 50' w/o Buckeye Sidewalk R & R Sidewalk 120 6 720.00 Preece Lane 180' w/o Buckeye Sidewal k R & R Sidewalk 50 6 300.00 Preece Lane 200' w/o Buckeye Sidewal k R & R Sidewalk 10 6 60.00 43531 Calle Carabana Ramp Panel R & R Ramp Panel 8 8 64.00 43531 Calle Carabana Ramp Panel R & R Ramp Panel 8 8 64.00 43531 Calle Carabana Sidewal k R & R Sidewalk 10 6 60.00 SUBTOTALS - AREA 3 65.00 2444.00 240.00 120.00 0.00 0.00 1.00 33211 Pujol Street Driveway Approach R & R Drive Approach 10 6 60.00 28434 Pujol Street Sidewal k R & R Sidewalk 15 6 90.00 S/E clo Mercedes @ Moreno Road Spandrel R & R Spandrel 8 6 48.00 S/E cio Mercedes @ Moreno Road ADA Access Ramp R & R ADA Access Ramp 12 8 96.00 S/E clo Mercedes @ Moreno Road Ramp Panel R & R Ramp Panel 24 10 240.00 5 of 7 City of Temecula Department of Public Work FY 2011-2012 Concrete Repair List Project No. PW12-07 LOCATION SCOPE OF WOR K: &G •LF) Sidewal k or Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gutter (SF) Spandrel (SF) Under Sidewalk Drain (EA) SIE c/o Mercedes @ Moreno Road Cross Gutter R & R Curb and Gutter 12 8 96.00 SUBTOTALS - AREA 4 0 00 330.00 96.00 60.00 96.00 48.00 0.00 Across from 29731 Calle Palmas Sidewal k R & R Sidewalk 38 6 228.00 Across from 29960 Corte Cantera Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 Across from 30006 Corte Cantera Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 27587 Swallow Ct Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 39560 Linnit Court Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 39560 Warbler Circle Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 30165 Deer Meadow Road Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 41998 Via Renate Sidewal k R & R Sidewalk 5 6 30.00 SUBTOTALS - AREA 5 0.00 258.00 0.00 0.00 0.00 0.00 6.00 NIE corner of Margarita Road @ Overland Drive Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 Margarita Rd westside 40' past Courtney PI Sidewal k R & R Sidewalk 10 6 60.00 Margarita Rd westside 100' past Courtney PI Sidewal k R & R Sidewalk 35 6 210.00 41770 Margarita Road Sidewalk R & R Sidewalk 10 6 60.00 6 of 7 City of Temecula FY 2011-2012 Project No. PW12-07 Department of Public Work Concrete Repair List LOCATION Item SCORE OF WORK W C&G (LF) Sidewal k ar Ramp Panel (SF) ADA Access Ramp (SF) Res. Drive Approach (SF) Cross Gutter (SF) Spandrel (SF) Under Sidewalk Drain (EA) Humber Drive @ Rio Grande N/E corner Sidewal k R & R Sidewalk 48.00 Yukon Road @ Rancho California Road Curb and Gutter N/W corner R & R Curb and Gutter 8.00 41770 Margarita Road Cross Gutter R & R Cross Gutter 40 240.00 41770 Margarita Road Under Sidewalk Drain R & R Under Sidewalk Drain 1.00 Across from 29657 N. General Kearny Road Sidewal k R & R Sidewalk 30 1.5 45.00 Across from 29657 N. General Kearny Road Sidewalk R & R Sidewalk 10 60.00 W/B Rancho California Road 150' w/o Ynez Road Sidewal k R & R Sidewalk 10 SUBTOTALS - AREA 6 E/B Zevo 500' before Diaz Road Under Sidewalk Drain R & R Under Sidewalk Drain 1 SUBTOTALS - AREA 7 GRAND TOTALS 8.00 0.00 118.00 60.00 543.00 0.00 7691.00 0.00 0.00 496.00 0.00 0.00 198.00 240.00 0.00 456.00 0.00 0.00 48.00 2.00 1.00 1.00 10.00 7 of 7 Item No. 18 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Amendments to Annual Agreements for various services required by the Public Works, Traffic Division — Fiscal Year 2012-13 PREPARED BY: Jerry Gonzalez, Associate Engineer - Traffic RECOMMENDATION: Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for various Traffic Division operational needs. First Amendment with DBX, Inc. $ 30,000 Second Amendment with McCain, Inc. $ 30,000 First Amendment with Willdan Engineering $ 30,000 BACKGROUND: Previously, the City Council approved agreements with the above listed firms to provide on-call services and/or products. The original agreements allow for term extensions to provide continued services to the community for Fiscal Year 2012-13. During the fiscal year, services and/or products are requested from each vendor as needed and purchase orders are drawn accordingly from the corresponding budget accounts. FISCAL IMPACT: Adequate funds will be availat e in the Public Works Department, Traffic Division budget, upon approval of the Fiscal Year 2012-13 budget. ATTACHMENTS: Agreement Amendments FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND DBX, INC. TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM THIS FIRST AMENDMENT is made and entered into as of June 12, 2012 by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and DBX, Inc. a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On December 1, 2011, the City and Contractor entered into that certain Agreement entitled "Agreement for Traffic Signal Equipment Replacement Program", in the amount of Thirty Thousand Dollars and No Cents ($30,000). b. The parties now desire to extend the term of the agreement to June 30, 2013, increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000), and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000) for additional Traffic Signal Equipment Replacement Program for a total Agreement amount of Sixty Thousand Dollars and No Cents (S60,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA DBX, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor James Perry, President ATTEST: By: _ By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Charles Perry, Vice President Peter M. Thorson, City Attorney CONSULTANT DBX, INC. Charles Perry, Vice President 42024 Avenida Alvarado, Suite A Temecula, CA 92590 951/296-9909 951/296-9978 PM Initials: Date: 2 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. D B Inc. x 4£481 A' lDAALVW O, SUIT! A TOMQIX,LA C.AWChNU IO» 1451) 2164109 PAX rH6I} 997$ EQUIPMENT, LABOR & MATERIAL RATES FOR EXTRA WORK AIR COMPRESSOR A►R TOOLS COMPACTORS ROLLER CONCRETE SAW 80eCAT At1ROWSOARD TRENCHER 314 T TRUCK SAW/LIFT TRUCK/ t TONS DUMP TRUCK ELECTRICIANS CEMENT MASON CEMENT MASON COMM & SYSTEMS TECH COMM & SYSTEMS TECH COMM & SYSTEMS TECH CRANE/OPERATOR NavarnM? 22, 2211 ]'.QUIPMEAT RPTE3 Z ;AIRCPI )*SORT] 016.026 !AIRTOI [ATM ] 30.40 ;AtRTOI IATOL) 40.80 Al RTOI IATOLJ 80 COMM- ,3I (COMP] 4250 I OVI6I (I -R3 3570 ;SAWCOj IASOP) 3345 ITRACS; (150] A ;TRAF,J;FIAS) T1I ;TRENC) (D-1'11 £676 (TRLCK) [TUT' 12.20 ;TH6C{I rrs,T I) 20-28 TRL.N) (7RUFij 2AXL VASA RMS 05 05/HOUR 75 9,1iHOLR 73.37, OLR 72 !18,1-OLR ©7.72 OLR 65.0! I'OLR CRANE afro, $120.71'HOUR (4 MQtUf;MIM'MUMt 19.001HOut .04/Hour 1.04Maur 1,47Mour 3,82/Hour 29.95Mour 19.0futiodr 25,83Mour 3.18/Huff 34.lEMour 30.321Hour 32.97/Hour 51.281Hour MATERIAL RATE$ • ALL MATERIALS WILL INCLUDE TAX NIQ A 15% STANDARD MARKUP. 3 SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND McCAIN, INC. TRAFFIC SIGNAL EQUIPMENT THIS SECOND AMENDMENT is made and entered into as of June 12, 2012 by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and McCain, Inc. a Corporation, (hereinafter referred to as "Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2010, the City and Vendor entered into that certain Agreement entitled "Agreement for Traffic Signal Equipment", in the amount of Thirty Thousand Dollars and No Cents ($30,000). b. On July 1, 2011 the City and Vendor entered into the First Amendment to that certain Agreement entitled "Agreement for Traffic Signal Equipment," to extend the term of the agreement to June 30, 2012, and to increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000). c. The parties now desire to extend the term of the agreement to June 30, 2013, increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000), and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Vendor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The SECOND Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000) for additional Traffic Signal Equipment for a total Agreement amount of Ninety Thousand Dollars and No Cents ($90,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 1 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA McCAIN, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor ATTEST: Bv: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT By: Theresa Schaffer, Corporate Treasurer JoAnn Mills, Vice President of HR McCAIN, INC. Attn: Leann Arnold 2365 Oak Ridge Way Vista, CA 92801 760/734-5057 760/727-8184 Iarnold@mccain-inc.com PM Initials: rIl Q Date: 3 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Vendor. �: ■ r1 1111• -Cain Attn:iamRail Uribe Via E-mail QUOTATION Estimator: Leanne Amold Quote #: Z031810LA2 REV 2 (760)734-5057 Agency: Temecula FX(760)727-8184 Job Name: Budgetary Pricing. Temecula Bid Date: 4.18.1 1 REVISED 426.12 Bid Item Qnty Description Price Extension 1 332 CABINET, ANODIZED S 10.151.00 $10,151.00 EQUIPPED AS FOLLOWS: DUEL FAN PANEL FOR 332 CORBIN LOCKS 170E CONTROLLER W/412C PROM MODULE BITRAN 233 PROGRAM 400 MODEM WIC -2 CABLE 210 EDI CONFLICT MONITOR UNIT (2) 204 FLASHER (3) 242 ISOLATOR, EDI (4) 430 F.T.R. (12) 200 LOAD SWITCH (10) RENO A&E 222 DETECTOR FLUORESCENT LAMP KIT. 1 LIGHT, 2 SWITCH. 332 DRAWER/SHELF FOR 332 POLICE PRE-EMPT CORD W/BUTTON MANUAL ADVANCE, 332 CERTIFICATION OF COMPLIANCE (4) 3!4-X18"X4" ANCHOR BOLTS 1 BBS INVERTER DIMENSIONS 24M11-WBE S3,265.00 $3,265.00 (INVERTER MOUNTED IN 332 CABINET) BBS COMBO BYPASS SWITCH KIT 622047-1 FOR 24M11-WBE (4) BBS BATTERY 12VDC 79AH BATTERY CABINET,27X24X8,ANODIZED 4 MISCELLANEOUS CONTROLLER EQUIPMENT 1 170E CONTROLLER W/412C PROM MODULE 52,055.00 $2,055.00 BITRAN 233 PROGRAM 1 400 MODEM W/C-2 CABLE $201.00 $201.00 10 204 FLASHER $22.75 $227.50 10 242 ISOLATOR, EDI 532.00 $320.00 10 430 F.T R. $23.50 $235.00 10 200 LOAD SWITCH 519.00 $190.00 10 RENO A&E 222 DETECTOR $165.00 51,650.00 ALUMINUM HOUSING L.E.D.S ARE FURNISHED BY OTHERS ALUMINUM BACKPLATES STANDARD CALTRANS COLORS (GREEN/BLACK) L.E.D. PEDESTRIAN SIGNAL MODULES ARE FURNISHED BY OTHERS CALTRANS FRAMEWORK WITH BRONZE TERMINAL COMPARTMENTS 5x7 PUSHBUTTONS A.D.A. (50MM) PUSHBUTTONS 1 3 SECTION SIGNAL HEAD [XXXJ1=- $163.55 $163.55 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 4 SECTION SIGNAL HEAD [XXXXJ12' $224.15 $224.15 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 5 SEC STACKED SIGNAL HEAD (XXXXX)12- $285.00 $285.00 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 5 SEC CLUSTER SIGNAL HEAD (XXXXXJ12' $285.00 $285.00 WNISORS & BACKPLATE FRAMEWORK NOT INCLUDED 1 MAS, MOUNT ONLY $78.45 578.45 1 MAT, MOUNT ONLY $103.00 $103.00 1 SV -1-T LOD OR ROD FRAMEWORK ONLY $243.10 $243.10 1 SV -2 -TA - FRAMEWORK ONLY $178.15 $178.15 1 SV -3 -TA - FRAMEWORK ONLY $271.85 $271.85 1 TV -1-T LOD OR ROD - FRAMEWORK ONLY $297.80 $297.80 1 TV -2-T - FRAMEWORK ONLY $325.10 $325.10 1 PEDESTRIAN SIGNAL HOUSING, EMPTY $59.00 $59.00 1 SP -1-T LOD OR ROD FRAMEWORK $235.00 $235.00 1 SP -2-7 FRAMEWORK $263.35 $263.35 5 1 PPB SIGN R62D DOUBLE SIDED (RIGHT AND LEFT ARROWS) 1 A.D.A. PPB CAP & SWITCH 1 PPB FRAME ASS'Y, ADJUSTABLE, 5X7 1 PPB FRAME ASSY, POST TOP. 5X7 1 TERM COMP ASSY, SIDE MT, BRONZE, GRN, DOOR & BLOCK 1 TERM COMP ASSY, TOP MT, BRONZE, GRN. DOOR & BLOCK Lead Time for Cabinets, 6-8 Weeks ARO Lead Time for Signal Equipment 30 Days ARO FOB Destination, Freight Allowed 8.75% Sales Tax Applies But is NOT Included Pnces fine for 30 days Freight included. Add sales tax. 6 $12.00 $36.95 $33.60 $33.60 $152.00 $208.65 $12.00 $36.95 $33.60 $33.60 $152.00 5208.65 FIRSTAMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND WILLDAN ENGINEERING ON-CALL TRAFFIC ENGINEERING SERVICES THIS FIRST AMENDMENT is made and entered into as of June 12, 2012 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Willdan Engineering, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2011, the City and Consultant entered into that certain Agreement entitled "Agreement for On -Call Traffic Engineering Services", in the amount of Twenty Thousand Dollars and No Cents. b. The parties now desire to extend the term of the agreement to June 30, 2013, increase the payment in the amount of Thirty Thousand Dollars and No Cents ($30,000), and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as "This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 5 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The FIRST Amendment amount shall not exceed Thirty Thousand Dollars and No Cents ($30,000) for additional On -Call Traffic Engineering Services for a total Agreement amount of Fifty Thousand Dollars and No Cents ($50,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA WILLDAN ENGINEERING (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Chuck Washington, Mayor ATTEST: Bv: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT By: Lew Gluesing, Director of Engineering William C. Pagett, Senior Vice President Willdan Engineering Lew Gluesing, Director of Engineering 13191 Crossroads Parkway N., Suite 405 562/908-6200 562/695-2120 Fax Igluesing@willdan.com 2 PM Initials: Date: B ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. WILLDAN ENGINEERING Schedule of Hourly Rates Effective July 1, 2011 to June 30, 2012 ENGINEERING Principal Engineer.. $200.00 Director 180.00 Deputy Director 180.00 Principal Project Manager 180.00 City Engineer 180.00 Project Manager 180.00 Program Manager 180.00 Supervising Engineer 160.00 Senior Engineer 145.00 Senior Design Manager 145.00 Design Manager 135.00 Associate Engineer 135.00 Senior Designer 130.00 Senior Design Engineer 11 130.00 Senior Design Engineer I 125.00 Designer li 120.00 Designer I 115.00 Design Engineer II 120.00 Design Engineer 1...... 115.00 Senior Drafter 110.00 Drafter 11 100.00 Drafter I 95.00 Technical Aide 85.00 CONSTRUCTION MANAGEMENT Director 180.00 Deputy Director 180.00 Project Manager 180.00 Senior Construction Manager 155.00 Construction Manager 145,00 Assistant Construction Manager 120.00 Utility Coordinator 125.00 Labor Compliance Manager.. 120.00 Labor Compliance Specialist .95.00 INSPECTION SERVICES Supervising Public Works Observer 120.00 Senior Public Works Observer.. 110.00 Public Works Observer.-......... ............... "100.00/110.00 Assistant Public Works Observer "100.00/110.00 SURVEYING Principal Project Manager Supervisor - Survey & Mapping ........ Senior Survey Analyst Certified Party Chief Senior Calculator Calculator II Calculator I Survey Analyst 11 Survey Analyst 1, Survey Party Chief Field Party (One) Field Party (Two) Field Party (Three) 180.00 155.00 130.00 130.00 120.00 110.00 100.00 115.00 100.00 115.00 180.00 235.00 295.00 LANDSCAPE ARCHITECTURE Principal Project Manager 180.00 Principal Landscape Architect.... ..... . ................. 150.00 Senior Landscape Architect 125.00 Associate Landscape Architect 115.00 Assistant Landscape Architect 100.00 BUILDING AND SAFETY Director 180.00 Deputy Director 180.00 Principal Project Manager 180.00 Supervising Plan Check Engineer 150.00 Building Official 150.00 Plan Check Engineer 140.00 Deputy Building Official 140.00 Inspector of Record 140.00 Senior Plans Examiner 125.00 Supervising Building Inspector 125.00 Plans Examiner 115.00 Senior Building Inspector 115.00 Supervisor Code Enforcement 115.00 Building Inspector... "105.00/110.00 Supervising Construction Permit Specialist ... 105.00 Senior Construction Permit Specialist 100.00 Senior Code Enforcement Officer 95.00 Assistant Building Inspector ""95.00/110.00 Code Enforcement Officer.. 80.00 Construction Permit Specialist 80.00 Assistant Construction Permit Specialist 85.00 Pians Examiner Aide 75.00 Assistant Code Enforcement Officer70.00 PLANNING Director. Deputy Director Principal Planner Principal Community Development Planner Senior Planner Senior Community Development Planner . Associate Planner • Associate Community Development Planner1 Assistant Community Development Planner 1 Assistant Planner 1 Planning Technician Community Development Technician ......................... 80.00 80.00 50.00 50.00 30.00 30,00 15.00 15.00 05.00 05.00 .85.00 Ari nn ADMINISTRATIVE Computer Data Entry 65.00 Clerical 65.00 Word Processing 65.00 Personal Computer Time 30.00 Mileage reimbursement will be charged at the current Federal guideline rate at the time of billing. Vehicles will be charged at a monthly rate of $500.00. •" Prevailing Wage Project, Use $110.00 Addilienal billing classilicaliens may be added to the above listing during the year as new positions are created. Consultation in connection with litigation and court appearances will be quoted separately. The above schedule Is or straight time. Overtime will be charged at 1.25 times. and Sundays and holidays, 1.70 times the standard Cates. Blueprinting, reproduction, messenger services, and printing will be invoiced et cost plus fifteen percent (15%). A sub consultant management fee of fifteen percent (15%) will be added to the direct cost of ell sub consultant services to provide for the cost of administration. consultation, and coordination. Valid July 1, 2010 thru June 30, 2011, thereafter, the rates maybe raised once per year to the value of change of the Consumer Price Index for the Los Angeles/Orange County/Sacramento area, but nct more than five percent per year. 3 Item No. 19 ORDINANCE NO. 12-04 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADDING CHAPTER 3.30 TO THE TEMECULA MUNICIPAL CODE TO ESTABLISH A LOCAL VENDOR PREFERENCE PROGRAM AND AMENDING SECTIONS 3.28.020, 3.28.220, 3.28.260, AND 3.32.010 OF THE TEMECULA MUNICIPAL CODE TO INTEGRATE THE LOCAL VENDOR PREFERENCE POLICY INTO THE CITY'S PURCHASING SYSTEM THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1: The City Council of the City of Temecula hereby adds Chapter 3.31 to the Temecula Municipal Code is amended to read: Chapter 3.30 Local Vendor Preference Program 3.30.010 DEFINITIONS A. "Local Vendor" means a vendor, contractor, or consultant who has a valid physical business address located within the boundaries of the City of Temecula, at least six months prior to bid or proposal opening date, from which the vendor, contractor, or consultant operates or performs business on a day-to-day basis, and holds a valid business license issued by the City of Temecula and designates, for sales tax purposes, the City of Temecula as the point of sale for retail transactions within the City. Post office boxes are not verifiable and shall not be used for the purpose of establishing such physical address. B. "Minor Public Project" means public projects described in Section 3.32.010 up to forty five thousand dollars ($45,000) may be performed by City employees by force account, by negotiated contracts or by purchase order C. "Solicitation" shall mean the City's process to obtain bids, quotes, or proposals as provided in Chapters 3.28 and 3.32 for the purchase of goods or services or Minor Public Projects. 3.30.020 FINDINGS A. Annually, the City of Temecula spends a considerable amount purchasing supplies, equipment, maintenance services, public projects, and professional services. A substantial portion of the funds used to make these purchases come from taxes and fees derived from local businesses. R:/Ords 2012/Ords 12-04 1 B. The City Council has determined that funds generated in the community should, to the extent possible, be placed back in the local economy. Retaining local dollars within a community reduces economic export, increases the financial productivity of taxpayer dollars and increases the consumption of local goods and services while fostering a sustainable community. C. In working towards a sustainable economy, the City Council recognizes that sustainable procurement policies are an important early step on the City's path to a sustainable community. Leveraging the purchasing power of the City to buy local products and services instead of products and services from outside the City, strengthens the local economic activity and employment as well as sets an example that helps foster and maintain a vital economic community for future generations. D. The City Council has determined that it is in the best interest of the City to give a preference to Local Vendors in making such purchases whenever the application of such a preference is reasonable in light of the dollar - value received in relation to such expenditure. E. The City Council further finds that this action is necessary to encourage, promote, stimulate, preserve, and grow the local economy. 3.30.030 STATEMENT OF POLICY A. It is the policy of the City to promote employment and business opportunities for local residents and firms on all contracts and give preference to local residents, workers, businesses, vendors, contractors, and consultants to the extent consistent with the law and interest of the public. B. Local Vendors must otherwise normally qualify to receive the bid pursuant to Chapters 3.28 and 3.32 of the City of Temecula Municipal Code and other applicable law. C. The provisions of this Chapter shall be construed and implemented in accordance with applicable federal and state laws. 3.30.040 LOCAL VENDOR PREFERENCE IN PURCHASING SUPPLIES AND EQUIPMENT A. In the Solicitation of supplies and equipment, as provided in Chapter 3.28, the City Council or the City Manager may give a preference pursuant to this Chapter to Local Vendors in making such purchase or awarding such contract. R:/Ords 2012/Ords 12-04 2 B. If the vendor that submits the lowest responsive bid or quote is not a Local Vendor as defined herein, the lowest responsive bid or quote submitted by a Local Vendor that is within five percent (5%) of the lowest bid or quote may be deemed to be the lowest bidder. However, said Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. C. If the lowest Local Vendor within five percent (5%) of the lowest bid or quote does not elect to reduce its bid or quote to match the bid or quote of the lowest bidder, then the next lowest Local Vendor shall be given the opportunity to match the bid or quote of the lowest bidder as set forth above, providing that this Local Vendor is also within five percent (5%) of the lowest bid or quote that has been deemed responsive. D. In order for a Local Vendor to be eligible to claim the preference, the Local Vendor must request the preference in the response to the Solicitation and provide a copy of its current business license issued by the City. 3.30.050 LOCAL VENDOR PREFERENCE IN SERVICES A. In the Solicitation of contracts based on evaluation criteria which best serves the needs of the City and provides the City with the highest quality and cost effectiveness (such as services), as provided in this Title, the City Council or the City Manager may give a preference pursuant to this Chapter to Local Vendors in making such purchase or awarding such contract. B. The equivalent of a five percent (5%) preference will be added to final evaluated score of each Local Vendor. If the five percent (5%) preference causes the Local Vendor to have the best overall score, the Local Vendor may be deemed the Vendor that best serves the needs of the City and provides the City with the highest quality and cost effectiveness. However, said Local Vendor must elect to reduce the price portion of its bid, quote, or proposal to match the price portion of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. C. If the Local Vendor does not elect to reduce the price portion of its bid, quote, or proposal to match the price portion of the lowest bidder, then the next lowest Local Vendor shall be given the opportunity to match the price portion of the lowest bidder as set forth above, provided the five percent (5%) preference causes said Local Vendor to have the best overall score, and provided the Local Vendor is deemed the Vendor that best serves the needs of the City and provides the City with the highest quality and cost effectiveness. R:/Ords 2012/Ords 12-04 3 D. In order for a Local Vendor to be eligible to claim the preference, the Local Vendor must request the preference in the response to the Solicitation and provide a copy of its current business license issued by the City. E. The vendor, contractor, or consultant will also, to the extent legally possible, solicit proposals for subcontractors and subcontractors for work associated with the proposed contract from local firms as opportunities occur and hire qualified local firms whenever feasible. 3.30.060 LOCAL VENDOR PREFERENCE IN MINOR PUBLIC WORKS CONTRAC A. Pursuant to the Public Contracts Code and Chapter 3.32, public projects (i.e. public works construction) must be awarded to the lowest responsive, responsible bidder with certain exceptions. Section 3.32.010 provides that certain public projects up to forty five thousand dollars ($45,000) may be performed by City employees by force account, by negotiated contracts or by purchase order ("Minor Public Projects"). B. In the bidding of, or letting for procurement of Minor Public Projects, as provided in Chapter 3.32, the City Council or the City Manager may give a preference pursuant to this Chapter to Local Vendors in making such purchase or awarding such contract. c. If the vendor that submits the lowest responsive bid or quote is not a Local Vendor as defined herein, the lowest responsive bid or quote submitted by a Local Vendor that is within five percent (5%) of the lowest bid or quote may be deemed to be the lowest bidder. However, said Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. D. If the lowest Local Vendor within five percent (5%) of the lowest bid or quote does not elect to reduce its bid or quote to match the bid or quote of the lowest bidder, then the next lowest Local Vendor shall be given the opportunity to match the bid or quote of the lowest bidder as set forth above, providing that this Local Vendor is also within five percent (5%) of the lowest bid or quote that has been deemed responsive. E. In order for a Local Vendor to be eligible to claim the preference, the Local Vendor must request the preference in the Solicitation and provide a copy of its current business license issued by the City. R:/Ords 2412/Ords 12-04 4 F. The Local Vendor selected for the work shall use good faith efforts to sub- contract the purchase of supplies, equipment, and services to Local Vendors. The Local Vendor shall submit evidence of such good faith efforts at the time of submission of bids. Good faith efforts may be evaluated by placing advertisements inviting proposals in local newspapers, sending request for proposals to local sub -contractors, or by demonstrating that no local subcontractors are qualified to perform the work or provide the supplies, equipment, or services. Any notice inviting bids which may require the use of sub -contractors shall include notification of this subsection. The City Council or City Manager may reject as non- responsive the bid of any contractor proposing to use sub -contractors that fail to comply with the requirements of this subsection. 3.30.070 EXCEPTIONS TO LOCAL VENDOR PREFERENCE POLICY The local preference set forth in this Chapter shall not apply to the following purchases or contracts. A. Supplies, equipment, and services provided under a cooperative purchasing agreement. B. Purchases or contracts which are funded in whole or in part by a governmental entity and the laws, regulations, or policies governing such funding prohibit application of a local preference. C. Purchases made or contracts let under emergency or non-competitive situations. D. Purchases with an estimated cost of $5,000.00 or less. E. Application of the Local Vendor preference to a particular purchase, contract, or category or contracts for which the City Council is the awarding authority may be waived at the City Council's discretion. 3.30.080 QUALITY AND FITNESS The local preference set forth in this Chapter shall in no way be construed to inhibit, limit or restrict the right and obligation of the City Council and the City Manager to compare quality and fitness for use of supplies, equipment, and services proposed for purchase and compare the qualifications, character, responsibility, and fitness of all persons, firms, or corporations submitting bids or proposals. In addition, the preferences set forth in this Chapter shall in no way be construed to prohibit the right of the City Council or the City Manager from giving any other preference permitted by law or this Title. R:/Ords 2012/Ords 12-04 5 3.30.090 APPLICATION The Local Vendor Preference provided in this Section shall apply to new contracts for supplies, equipment, and services first solicited on or after July 12, 2012. This Section shall be implemented in a manner consistent with otherwise applicable provisions of this Title. 3.30.100 VERIFICATION OF LOCAL VENDOR PREFERENCE ELIGIBILITY Any vendor, contractor, or consultant claiming to be a Local Vendor shall so certify in the bid, in writing to the City Manager. The City Manager shall not be required to verify the accuracy or any such certifications, and shall have sole discretion to determine if a vendor, contractor, or consultant meets the definition of "Local Vendor". The decision of the City Manager declaring that any person or business is not a Local Vendor shall be subject to appeal pursuant to the provisions of Section 3.28.350 with respect to purchases of supplies, equipment or services and Section 3.32.060 with respect to Minor Public Projects. 3.30.110 ENFORCEMENT A. The information furnished by each bidder requesting a Local Vendor Preference shall be submitted to the Purchasing Officer under penalty of perjury. B. No person or business shall knowingly or fraudulently obtain, retain, attempt to obtain or retain, or aid another in fraudulently obtaining or retaining or attempting to obtain or retain certification as a Local Vendor for the purpose of this Section. C. No person or business shall willfully and knowingly make a false statement, whether by affidavit, report, or other representation, to a City official or employee for the purpose of influencing the certification or denial of certification of any entity as a Local Vendor. D. A business which has obtained City certification as a Local Vendor by reason of having furnished incorrect supporting information or by reason of having withheld information, and which knew or should have known, the information furnished was incorrect or the information withheld was relevant to its request for certification, and which by reason of such certification has been awarded a contract to which it would not otherwise have been entitled, shall: 1. Pay the City any difference within the contract amount and what the City's costs would have been if the contract had been properly awarded. R:/Ords 2012/Ords 12-04 6 2. In addition to the amount described in sub section (1) above be assessed a penalty in an amount of not more than ten percent (10%) of the amount of the contract involved; and 3. Be ineligible to transact any business with the City for a period of not less than three (3) months and not more than twenty-four (24) months as determined in the sole discretion of the City Manager. The City Manager shall also have the right to terminate all or any part of any contract entered into with such person or business. E. The penalties identified in (D) above shall also apply to any business that has previously obtained proper certification and, as a result of a change in its status would no longer be eligible for certification, fails to notify the City of this information prior to responding to a Solicitation or accepting a contract award. 3.30.120 PROMULGATION OF ADMINISTRATIVE RULES A. The City Manager is authorized to adopt administrative rules supplemental to the provisions of this Chapter as necessary or appropriate to implement the provisions of this Chapter. B. The provisions of this section and the rules adopted by the City Manager shall be provided to potential bidders, vendors, and contractors to the widest extent practicable." Section 2. The City Council of the City of Temecula hereby amends Section 3.28. 020, Scope of Chapter, of the Temecula Municipal Code to read as follows: The procedures established by this chapter shall apply only to the purchase of supplies, equipment and services, and shall not apply to public projects as defined in Section 20161 of the California Public Contracts Code. Purchases made pursuant to this Chapter shall also be subject to the provisions of Chapter 3.30, The Local Vendor Preference Program. Section 3: The City Council of the City of Temecula hereby amends Section 3.28. 220, Award of Formal Bid Contracts, of the Temecula Municipal Code to read as follows: R:/Ords 2412/Ords 12-04 7 Except as otherwise provided in this chapter, formal bid contracts shall be awarded by the city council to the lowest responsible bidder, subject to the provisions of Chapter 3.30, Local Vendor Preference Program. The determination of lowest responsible bidder shall be at the discretion of the city council pursuant to findings and recommendations presented by the purchasing agent at the time of award of contract. Section 4: The City Council of the City of Temecula hereby amends Section 3.28. 260, Minimum Number of Informal Bids, of the Temecula Municipal Code to read as follows: Open market purchases shall, wherever possible, be based on at least three informal bids, and shall be awarded to the bidder offering the most advantageous bid to the city after consideration of price, quality, durability, servicing, delivery time, standardization and other factors, subject to the provisions of Chapter 3.30, Local Vendor Preference Program. Section 5: The City Council of the City of Temecula hereby amends Section 3.32. 010, Scope of Chapter, of the Temecula Municipal Code to read as follows: The provisions of this chapter shall apply to the construction on public projects not more than one hundred seventy-five thousand dollars ($175,000). Public projects of forty-five thousand dollars ($45,000) or less may be performed by city employees by force account, by negotiated contract or by purchase order, subject to the provisions of Chapter 3.30, Local Vendor Preference Program. Public projects of one hundred seventy-five thousand dollars ($175,000) or less may be let to contract by informal procedures as set forth in this chapter. Section 6. If any section or provision of this Ordinance is for any reason held to be invalid or unconstitutional by any court or competent jurisdiction, or contravened by reason of any preemptive legislation, the remaining sections and/or provisions of this Ordinance shall remain valid. The City Council hereby declares that it would have adopted this Ordinance, and each section or provision thereof, regardless of the fact that any one or more section(s) or provision(s) may be declared invalid or unconstitutional or contravened via legislation. R:/Ords 2012/Ords 12-04 8 Section 7. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same, or the summary thereof, to be published and posted pursuant to the provisions of law and this Ordinance shall take effect thirty (30) days after passage. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 12- was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 22nd day of May, 2012, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula ata meeting thereof held on the 12th day of June, 2012, the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk R:/Ords 2012/Ords 12-04 9 TEMECULA COMMUNITY SERVICES DISTRICT Item No. 20 ACTION MINUTES of May 22, 2012 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:19 P.M. CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS None. CSD CONSENT CALENDAR 16 Action Minutes - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 16.1 Approve the action minutes of May 8, 2012. 17 Financial Statements for the Nine Months Ended March 31, 2012 - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 17.1 Receive and file the Financial Statements for the Nine Months Ended March 31, 2012. 18 Cooperative Agreement between the Temecula Community Services District and the City of Temecula. - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 18.1 Approve a Cooperative Agreement for the purchasing of supplies, equipment and services, and for providing maintenance and construction services for City affiliated entities. 19 Amendments to Annual Agreements for various services required by the Maintenance Division for Fiscal Year 2012-13- Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 19.1 Approve the following amendments to annual agreements in the amounts stated for Fiscal Year 2012-13 for routine and emergency services for various Maintenance Division needs. General Maintenance Contract Services Craftsmen Plumbing, Heating & Cooling, Inc. $200,000 Del Rio Enterprise, Inc. $100,000 Moore Fence Company, Inc. $100,000 Strong's Painting $100,000 Witcher Electric $100,000 T.D. Grogan Construction, Inc. $50,000 Power Distributors, Inc. $50,000 Musco Sports Lighting, LLC $50,000 20 Acceptance of Improvements and Notice of Completion for the Margarita Road Right -of - Way Enhancements, PW10-04 - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 20.1 Accept the construction of the Margarita Road Right -of -Way Enhancements, PW10-04, as complete; 20.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the final contract amount; 20.3 Release the Materials and Labor Bond seven months after the filing of the Notice of Completion if no liens have been filed. 21 User Fees proposed for City Facility (formerly YMCA) - Approved Staff Recommendation (5-0-0) Director Edwards made the motion; it was seconded by Director Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 21.1 Adopt a resolution entitled: RESOLUTION NO. CSD 12-03 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA APPROVING SCHEDULE OF FEES FOR THE RECREATIONAL CITY FACILITY LOCATED AT MARGARITA COMMUNITY PARK (FORMERLY YMCA) CSD DEPARTMENTAL REPORT 22 Community Services Department Monthly Report CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:22 P.M., the Temecula Community Services District meeting was formally adjourned to Wednesday, May 23, 2012, at 9:00 AM, for the purpose of a Budget Workshop, Civic Center - Conference Center, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] Item No. 21 Approvals City Attorney Director of Finance City Manager 24* TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Second Amendment with Excel Landscape, Inc. for Landscape Maintenance Services for Fiscal Year 2012-13 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: 1. Approve a Second Amendment with Excel Landscape, Inc., to provide continued Landscape Maintenance Services and the addition of new and supplemental landscape maintenance service areas in the amount of $2,182,123.49 for Fiscal Year 2012-13: 2. Authorize the General Manager to approve additional work not to exceed the contingency amount of $218,212.35, which is equal to 10% of the amendment amount. BACKGROUND: The Temecula Community Services Department (TCSD) released a Request for Proposal (RFP) to provide landscape maintenance services on March 22, 2010. A three-year contract, with the option of three one-year extensions, was awarded to Excel Landscape, Inc. in the amount of $2,121,224 for Fiscal Year 2010-11. The First Amendment was approved on June 14, 2011 in order to extend the term of the Agreement and increase the payment for additional services in the amount of $2,147,624. The Second Amendment is now requested to approve the third year of the contract as permitted per the original contract. The cost to provide landscape maintenance services for Fiscal Year 2012-13 is $2,182,123.49 plus an additional ten percent contingency. This additional year of service will increase the total contract amount to $7,096,128.64. FISCAL IMPACT: The amount to provide landscape maintenance services is $2,182,123.49 plus ten percent contingency. Sufficient funds have been included in the proposed Annual Operating Budget for Fiscal Year 2012-13 in the appropriate expenditure accounts. ATTACHMENTS: Second Amendment SECOND AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND EXCEL LANDSCAPE, INC. LANDSCAPE MAINTENANCE SERVICES THIS SECOND AMENDMENT is made and entered into as of June 12, 2012 by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Excel Landscape, Inc., a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On June 22, 2010 the City and Contractor entered into that certain Agreement entitled "Agreement for Landscape Maintenance Services", in the amount of $2,121,224 plus contingency in the amount of $212,122.40. b. On June 14, 2011 the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Landscape Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2012, increase the payment in the amount of $2,147,624, and to increase the contingency in the amount of $214,762.40. c. The parties now desire to add scope of work, extend the term of the agreement to June 30, 2013, increase the payment in the amount of $2,182,123.49 increase the contingency in the amount of $218,212.35, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Ag ree me nt. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Second Amendment amount shall not exceed Two Million One Hundred Eighty One Thousand One Hundred Twenty Three Dollars and Forty Nine Cents ($2,181,123.49), plus 10% Contingency of Two Hundred Eighteen Thousand Two Hundred Twelve Dollars and Thirty Five Cents ($218,212.35) for additional Landscape Maintenance for a total Agreement amount of Six Million Four Hundred Fifty Thousand Nine Hundred Seventy One Dollars and Forty Nine Cents 1 ($6,450,971.49), plus Contingency in the amount of Six Hundred Forty Five Thousand Ninety Seven Dollars and Fiftenn Cents ($645,097.15), for a total of Seven Million Ninety Six Thousand Sixty Eight Dollars and Sixty Four Cents ($7,096,068.64). 4. Exhibit "A" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES Excel Landscape, Inc. DISTRICT (Two Signatures of corporate o/ncers required unless corporate documents authorize only one person to sign the agreement on /'l bohalf of tho cwporatiomft By: By: Jeff Comerchero, TCSD President Jose Alfaro, President ATTEST: By: By: Susan W. Jones, MMC, City Clerk/District Secretary APPROVED AS TO FORM: Josie C. Alfaro, SecretarylTreasurer By: Peter M. Thorson, City Attorney CONSULTANT Excel Landscape, Inc. Contact Person: Jose Alfaro 710 Rimpau Ave Corona, CA 92879 Phone Number: (951) 735-9650 Fax Number: (951)735-0469 3 PM Initials: n Q � Date: t/ v ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Site # Site Name EXHIBIT A Pricing Sheet for Landscape Maintenance Services NEIGHBORHOOD PARK SERVICE AREAS Monthly Price Annual Price P-01 Veterans Park $1,693.55 $20,322.64 P-02 Sam Hicks Monument Park $1,459.38 $17,512.54 P-03 Calle Aragon Park $281.01 $3,372.12 P-04 Bahia Vista Park $281.01 $3,372.12 P-05 Loma Linda Park $1,094.07 $13,128.79 P-06 Riverton Park $1,823.75 $21,885.06 P-07 John Magee Park $477.72 $5,732.60 P-09 Voorburg Park $374.68 $4,496.16 P-10 Nicolas Road Park $1,094.07 $13,128.79 P-11 Butterfield Stage Park $1,094.07 $13,128.79 P-12 Temecula Duck Pond $2,553.44 $30,641.33 P-13 Rotary Park $318.48 $3,821.74 P-14 Nakayama Park $337.21 $4,046.54 P-15 Winchester Creek park $1,459.38 $17,512.54 P-16 Long Canyon Creek Park $1,412.54 $16,950.52 P-17 Vail Ranch Park $5,835.64 $70,027.69 P-18 Stephen Michael Jr. Linen Park $729.69 $8,756.27 P-19 Pablo Apis Park $729.69 $8,756.27 P-20 Crowne Hill Park $1,313.25 $15,759.04 P-21 Meadows Park $1,823.75 $21,885.06 P-22 Pauba Ridge Park $1,823.75 $21,885.06 P-23 Serena Hills Park $1,184.93 $14,219.11 P-24 Harveston Lake Park $3,304.68 $39,656.13 P-25 Sunset Park $598.55 $7,182.62 P-26 Paseo Gallante Park $661.31 $7,935.72 P-27 Temecula Creek Trail Park $1,681.38 $20,176.52 P-28 Redhawk Community Park $5,360.73 $64,328.81 P-29 Wolf Creek Trail Park $2,607.77 $31,293.27 P-30 Wolf Creek Park $2,203.12 $26,437.42 SS -01 Via Eduardo Streetscape $224.81 $2,697.70 SS -02 La Serena Way Streetscape $210.76 $2,529.09 SS -03 Margarita Road R.O.W. $600.00 $7,200.00 FC -01 Nada Lane $182.66 $2,191.92 T-01 Santa Gertrudis Trail $384.05 $4,608.56 T-02 Temecula Creek Village Trail $187.34 $2,248.08 T-03 Murrieta Creek Trail $1,022.88 $12,274.52 $48,425.10 $581,101.20 Authorized Signature 4 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services MEDIANS SERVICE AREAS Site # Site Name Monthly Price M-01 Rancho Cal. Rd. Medians M-02 Ynez Rd. Medians M-03 Butterfield Stage Medians M -03A Butterfield Stage Medians M-04 Margarita Rd. Medians (North) M-05 Margarita Rd. Medians (South) M-06 Winchester Rd. at Jefferson M -06A Winchester Rd. Medians M-07 Pechanga Parkway Medians M-08 Meadows Parkway (North) M-09 Paseo Del Sol Medians M-10 Harveston Medians (Date/Marg) M-11 Jefferson Ave. Medians M-13 Redhawk Medians M-14 Temecula Parkway Medians M-15 Wolf Valley Rd. Medians M-16 Diaz Rd. Medians/Parkway M-17 Meadows Parkway (South) M -17A Meadows Parkway (South) M-18 Murrieta Hot Springs Rd. Medians FVV-01 1-15 ON/OFF Ramps $936.70 $936.70 $585.44 $600.00 $662.25 $141.44 $141.44 $2,200.00 $1,405.05 $663.18 $663.18 $2,256.51 $140.51 $936.70 $1,798.46 $46.84 $515.19 $154.56 $475.00 $450.00 $2,285.55 $17,994.69 Annual Price $11,240.40 $11,240.40 $7,025.25 $7,200.00 $7,946.96 $1,697.30 $1,697.30 $26,400.00 $16,860.60 $7,958.20 $7,958.20 $27,078.12 $1,686.06 $11,240.40 $21,581.57 $562.02 $6,182.22 $1,854.67 $5,700.00 $5,400.00 $27,426.58 $215,936.25 Authorized Signature 5 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services SPORTS PARKS/SCHOOL SITE SERVICE AREAS Site # Site Name Monthly Price SP -01 Ronald Reagan Sports Park SP -02 Paloma Del Sol Park SP -03 Pala Community Park SP -04 Kent Hintergardt Park SP -05 Margarita Community Park SP -06 Temeku Hills Park SP -07 Harveston Community Park SP -08 Patricia H. Birdsall Sports Park SC -01 Temecula Middle School SC -03 James L. Day Middle School SC -04 TVHS Tennis Court SC -06 Vail Ranch Middle School SC -07 Paloma Elementary School SC -08 Pauba Valley Elementary School SC -09 Great Oak High School Tennis Court $9,543.90 $4,153.89 $2,585.95 $3,934.09 $3,732.98 $4,162.79 $7,288.88 $11,568.25 $405.78 $484.09 $553.92 $806.22 $806.22 $404.00 $533.92 Annual Price $114,418.84 $49,846.68 $31,031.37 $47,209.12 $44,795.80 $49,953.46 $87,466.61 $138,818.94 $4,869.36 $5,809.04 $6,407.03 $9,674.61 $9,674.61 $4,847.98 $6,407.03 $50,935.87 $611,230.47 6 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services COMMUNITY FACILITIES SERVICE AREAS Site # Site Name Monthly Price F-01 Community Recreation Center F-02 Mary Phillips Senior Center F-03 City Hall F-04 Temecula Community Center F-05 Fire Station # 84 F-06 Old Town Temecula F-10 Temecula Children's Museum F-12 Temecula Community Theater F-13 Temecula Public Library F-15 Wolf Creek Fire Station # 92 F-17 Civic Center/Town Square/Parking F-18 Harveston Center F-19 Roripaugh Fire Station F-20 Overland Training Center F-22 Fire Station # 73 $1,634.54 $548.91 $1,124.04 $351.26 $538.60 $2,023.27 $288.50 $74.94 $1,041.61 $383.11 $772.78 $300.00 $450.00 $176.10 $185.47 Annual Price $19,614.50 $6,586.87 $13,488.48 $4,215.15 $6,463.23 $24,279.26 $3,462.04 $899.23 $12,499.32 $4,597.32 $9,273.33 $3,600.00 $5,400.00 $2,113.20 $2,225.60 $9,893.13 $118,717.54 7 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services SLOPE SERVICE AREAS (NORTH) Site # Site Name S-01 Saddlewood/Pavillion Point S-02 Winchester Creek 1 and 2 S-04 The Vineyards S-05 Signet Series S-06 Woodcrest Country S-07 Ridgeview S-09 Rancho Solana S-10 Martinique S-11 Meadowview Estates S-14 Mirada/Morrison Homes S-15 Barclay Estates S-17 Monte Vista S-18 Temeku Hills S-19 Chantemar/Campos Verdes S-22 Sutton Place S-24 Harveston S-25 Serena Hills S-27 Avondale Monthly Price Annual Price $1,267.00 $15,204.00 $1,376.95 $16,523.39 $193.00 $2,316.00 $1,237.33 $14,847.96 $721.26 $8,655.11 $540.00 $6,480.00 $51.52 $618.22 $257.59 $3,091.11 $37.00 $444.00 $421.00 $5,052.00 $470.00 $5,640.00 $51.00 $612.00 $3,602.00 $43,224.00 $1,864.97 $22,379.64 $162.00 $1,944.00 $5,533.09 $66,397.04 $1,669.20 $20,030.39 $295.06 $3,540.73 $19,749.97 $236,999.59 8 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services SLOPE SERVICE AREAS (SOUTH) Site # Site Name S-03 Rancho Highlands S-08 Village Grove S-12 Vintage Hills S-13 Presley (Veranda, Country Glen) S-16 Tradewinds S-20 Crowne Hill S-21 Vail Ranch S-23 Pheasant Run S-26 Gallery Homes Tradition S-28 Wolf Creek S-29 Gallery Homes Portraits Monthly Price $1,395.31 $5,133.63 $3,126.10 $1,076.74 $812.45 $5,576.78 $9,532.23 $250.05 $52.50 $7,791.66 $97.42 $34,844.87 9 Annual Price $16,743.72 $61,603.56 $37,513.20 $12,920.88 $9,749.40 $66,921.36 $114,386.76 $3,000.60 $630.00 $93,499.92 $1,169.04 $418,138.44 Authorized Signature ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services NEW LANDSCAPE MAINTENANCE SERVICE AREAS Maintenance Service Areas Price per SQ. FT. Monthly Annually Sports Park Service Area (includes ballfield prep) .0125 .15 sq. ft. Neighborhood Park Service Area .0100 .12 sq. ft. Slope Service Area .0075 .09 sq. ft. Median Service Area .0200 .2400 sq. ft. Community Facility Service Area .0200 .2400 sq. ft. Trail Service Area .0070 .0840 sq. ft. Ballfield Preparation (Single field/Mon-Fri $975.00 $11,700.00 per fld. Includes trash removal) Ballfield Preparation (Single field/Sat. and Sun. $930.00 $11,160.00 per fld. Includes trash removal) • Up to three fields for same amount. Authorized Signature 10 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET I. Turf Maintenance (All turf areas) 1. Mowing (Including bagging of clippings) 2. Edging 3. String Trimming 4. Aerification (Core/3") 5. Aerification (Deep Tine/6") 6. Weed Removal (Manual) 7. Pest Control (Manual) 8. Fertilization (Placement only) 9. Materials (Fertilizer, Soil Amends) Unit Cost $ .002 .05 .10 .002 n/a 20.00 35.00 .001 20.00% II. General Landscape Maintenance (Planters and Slope areas) 1. Edging (Ground Cover) 2. Trimming (Shrubs, Ground Cover) 3. Pruning/Shrubs, Vines, Roses 4. Pruning/Trees (To 18") 5. Weed Removal (Manual) 6. Pest Control (Manual) 7. Fertilization (Placement only) 8. Vegetation Removal 9. Materials (Fertilizer, Soil Amends) III. Plant Material (Installed all areas) 1. Annual Color (4" Container) 2. Ground Cover 3. One Gallon 4. Five Gallon 5. Fifteen Gallon 6. 24" Box Tree 7. Seeded Turf 8. Sodded Turf 9. Hydroseed 11 .15 .02 .04 40.00 25.00 45.00 .003 .02 20.00% sq. ft. linear ft. linear ft. sq. ft. sq. ft. per man hr. per man hr. sq. ft. mark-up linear ft. sq. ft. sq. ft. each per man hr. per man hr. sq. ft. sq. ft. mark-up 1.50 each 20.00 flat 8.00 each 20.00 each 85.00 each 225.00 each .15 sq. ft. 1.25 sq. ft. .10 sq. ft. 10. Soil Preparation (Existing area) 11. Soil Preparation (New area) 12. Wood Mulch ATTACHMENT A .20 sq. ft. .15 sq. ft. 40.00 cu. Yd. Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. EXHIBIT A Pricing Sheet for Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET CONTINUE IV. Irrigation System Maintenance Unit Cost 1. Inspection $ 45.00 per hr. 2. Repair (Main line, Lateral line, Sprinklers) 45.00 per hr. 3. Parts 20.00% mark-up V. General Pest Control 1. Written Recommendation by PCA 2. Qualified Applicator (QAC) 3. Trained Applicator 4. Material 12 200.00 each 65.00 each 35.00 each 20.00% mark-up Authorized Signature Item No. 22 Approvals City Attorney Director of Finance City Manager ffro-r- TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: First Amendment to Concession Agreement at Patricia H. Birdsall Sports Park PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: Approve the First Amendment with Stadium Pizza Redhawk, LLC to extend the term through July 31, 2012. BACKGROUND: On June 22, 2010 the Temecula Community Services District (TCSD) entered into an agreement with Stadium Pizza Redhawk, LLC to provide concession services at Patricia H. Birdsall Sports Park. The agreement term was for two (2) years with a possible two (2) year extension. Stadium Pizza Redhawk, LLC agreed to pay 10% of gross sales on a quarterly basis. Stadium Pizza has fulfilled all aspects of their agreement by offering excellent food and service to our park visitors as well as providing all concession payments on a timely basis. In March 2012 both the concessionaire and TCSD agreed to extend this agreement for an additional year, but in May 2012, TCSD received notice that the concessionaire could not continue doing business and exercised the 90 -day termination clause. TCSD will be preparing a Request for Qualifications (RFQ) for concessionaire services. While TCSD will make every attempt to expedite the RFQ process, we will need to extend the existing agreement through the end of July, 2012. FISCAL IMPACT: In Fiscal Year 2011-12 concession payments in the amount of $9,900 were received by the TCSD. TCSD will work to minimize the down time once a new concessionaire is selected as to not interrupt this service and revenue source. ATTACHMENTS: 1. First Amendment 2. Original Agreement FIRST AMENDMENT TO FOOD AND BEVERAGE SALES AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND STADIUM PIZZA REDHAWK, LLC FOR THE PATRICIA H. BIRDSALL SPORTS PARK THIS FIRST AMENDMENT is made and entered into as of June 12, 2012 by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Stadium Pizza Redhawk, LLC, a Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: A. On June 22, 2010 the City and Consultant entered into that certain Agreement entitled "Food and Beverage Sales Agreement between Temecula Community Services District and Stadium Pizza Redhawk, LLC for the Patricia H. Birdsall Sports Park. b. The parties now desire to extend the term of the agreement to July 31, 2012, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 6 of the Agreement entitled "TERM" is hereby amended to read as "This Agreement shall commence on July 1, 2010 and shall remain and continue in effect until July 31, 2012, unless sooner terminated or extended pursuant to the provisions of this Agreement. 3. Section 7 of the Agreement entitled "PAYMENT TO THE CITY" at paragraph "b" is hereby amended to read as follows: For the privilege of operating the Food Concession Area pursuant to the terms of this Agreement, Concessionaire shall pay to the City ten percent (10%) of the Gross Revenues of the Concessionaire from its sales pursuant to this Agreement. Said sum shall be paid to the City within ten (10) calendar days following the end of each calendar quarter. Final payment shall be paid within ten (10) calendar days following July 31, 2012. 4. Section 15 of the Agreement entitled "WRITTEN NOTICE" is hereby amended to read as follows: "Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. 1 Mailing Address: City of Temecula Attn: General Manager P.O. Box 9033 Temecula, CA 92589-9033 Use this Address for a Delivery Service: City of Temecula or Hand -Deliveries ONLY Attn: General Manager 41000 Main Street Temecula, CA 92590 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES STADIUM PIZZA REDHAWK, LLC DISTRICT By: By: Jeff Comerchero, TCSD President Anthony J. Turski, President ATTEST: By: By: Susan W. Jones, MMC, City Heather Turski, Managing Partner Clerk/District Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Stadium Pizza Redhawk, LLC Anthony J. Turski, President 31950 Temecula Parkway #1, Temecula, CA 92592 909 262-4878 Pizzaman1988@earthlink.net 3 PM Initials: Date: FOOD AND BEVERAGE SALES AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND STADIUM PIZZA REDHAWK, LLC FOR THE PATRICIA H. BIRDSALL SPORTS PARK THIS AGREEMENT is made and effective as of June 22, 2010, between the Temecula Community Services District, a municipal corporation ("City") and Stadium Pizza Redhawk, LLC, a California Limited Liability corporation ("Concessionaire"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. RECITALS. This Agreement is made with respect to the following facts and for the following purposes, which each of the parties acknowledge to be true and correct: a. The City has constructed and will operate the Patricia H. Birdsall Sports Park. The Sports Park includes sports fields, picnic facilities and a food concession area. b. The Sports Park current contracted concessionaire has relinquished their contract with the City as of July 1, 2010. c. City circulated a request for proposal for the food concession at the Sports Park and following receipt and evaluation of the responses, selected Concessionaire to provide high quality food and beverage services for the Sports Park Food Concession Area. d. City desires to have a Concessionaire, and Concessionaire desires, to provide for the sale of high quality food and beverages at the Sports Park from the Food Concession Area. 2. Definitions. As used in this Agreement the following words and phrases shall be defined as follows: a. "City Supplied Equipment" shall mean the equipment provided by the City for the operation of the food and beverage sales operation as described in Exhibit B, City Supplied Equipment. b. "Concessionaire Supplied Equipment" shall mean such equipment as is necessary for the providing of food and beverage sales as required by this Agreement, except for the City Supplied Equipment. c. "Director" shall mean the Director of Community Services of the City of Temecula or his or her designee. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc d. "Director of Finance" shall mean the Director of Finance of the City of Temecula or his or her designee. e. "Food Concession Area" shall mean that portion of the Sports Park designated as the food concession area which is described and depicted on Exhibit A, Food Concession Area. f. "Gross Revenue" shall mean all the money or other things of value received by or owed to Concessionaire for the food and beverages sold pursuant to this Agreement prior to payment of expenses. g. "Sports Park" shall mean the Patricia H. Birdsall Sports Park located at 32380 Deer Hollow Way, Temecula, California. h. "City" shall mean the Temecula Community Services District. 3. EXCLUSIVE AGREEMENT FOR FOOD AND BEVERAGE SALES AT FOOD CONCESSION AREA. Concessionaire shall have an exclusive agreement to provide for the sale of high quality food and beverages from the Food Concession Area to patrons of the Sports Park and members of the public in accordance with the terms of this Agreement. The City reserves the right to contract with other food vendors in areas of the Sports Park outside of the Food Concession Area for special events. The City shall provide notice of each Special Event to the Concessionaire two (2) weeks prior to each Special Event. 4. MAINTENANCE OF EOUIPMENT AND PHYSICAL PLANT OF FOOD CONCESSION AREA a. The City shall provide equipment for the operation of the food and beverage sales operation as described in Exhibit B, City Supplied Equipment ("City Equipment"). City shall maintain the City Supplied Equipment in good working order and replace such items of the City Supplied Equipment when the equipment cannot be repaired; provided, however, Concessionaire shall be responsible for the repair or replacement of City Supplied Equipment damaged or destroyed by the negligent or willful acts of Concessionaire or its employees or agents, excepting normal wear and tear. Concessionaire shall clean the City Supplied Equipment in accordance with applicable law and standard commercial food handling practices. b. Concessionaire shall provide such equipment as is necessary for the providing of food and beverage sales as required by this Agreement, except for the City Supplied Equipment ("Concessionaire Supplied Equipment"). At the termination or expiration of this Agreement, the City shall have the option, but not the obligation, to purchase the Concessionaire Supplied Equipment at its then fair market value. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc c. City shall arrange for and be responsible for the timely payment of electricity, water, gas, security system and exterior pest control for the Food Concession Area. d. Concessionaire shall arrange for and be responsible for all other services within the Food Concession Area necessary and convenient for the sales of food and beverages as required by this Agreement, including, but not limited to, telephone and telecommunications facilities and lines, interior pest control and interior custodial services. Director and Concessionaire may agree in writing upon shared responsibilities and costs for the exterior custodial services. e. All signage for the Concessionaire's food and beverage operation at the Food Concession Area, including sign content, shall be approved in writing by the Director prior to placement. The name of the facility shall be "The Stadium Snack Shack." 5. FOOD AND BEVERAGE SALES OPERATIONAL REQUIREMENTS. In performing the services required by this Agreement, Concessionaire shall comply with the following operational requirements: a. Concessionaire shall provide food and beverages at the Food Concession Area during the following hours: (1) Monday through Friday from 3:30 p. m. to 9:00 p.m.; and (2) Saturdays from 8:00 a.m. to 7:00 p.m. Additional hours shall be provided upon the prior written approval of the Concessionaire and the Director. Concessionaire shall not sell beer, wine or other alcoholic beverages as part of its beverage service. b. Prior to commencement of the sales from the Food Concession Area and not less than calendar quarter thereafter the Director shall review and, after consulting with Concessionaire, approve the menus and quality of offerings for the Sports Park operations. Concessionaire shall not sell any items from the Food Concession Area without the prior written consent of the Director. c. Director shall approve in writing the food and beverage price lists, which approvals shall not be unreasonably withheld. Concessionaire's prices for food and beverages shall not exceed the prices on this approved list. d. Concessionaire shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Concessionaire shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar high quality food and beverage services as are required of Concessionaire in meeting its obligations under this Agreement. e. As of the date of this Agreement, the Riverside County Health Department is requiring the City to obtain all applicable health permits and licenses as the owner of the facility in which the food and beverages services described in this Agreement will be conducted. City shall obtain such permits and license. Concessionaire shall cooperate with the r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc City in providing information which might be required to obtain such permits and licenses. Concessionaire shall operate and manage the food and beverage services described in this Agreement in full compliance with the terms of such permits and licenses and with any changes or modifications to said permits and licenses. To the extent the laws, regulations or opinions of the Riverside Health Department may change, Concessionaire shall obtain such permits and licenses as required by applicable laws and regulations. f. Concessionaire shall at its own cost and expense procure and keep in force during the term of this Agreement all necessary permits and licenses and shall require any subcontractors to have all necessary permits and licenses during the course of the term of the Agreement, including, without limitation: (1) City of Temecula business license; (2) County of Riverside Health Department food handler permits; and (3) California State Board of Equalization sellers permit. g. Concessionaire shall be responsible for the payment of all applicable taxes for products or services under its control, including without limitation, any possessory interest tax which might be imposed, and for the maintenance of appropriate records showing payment of taxes. Concessionaire shall pay and discharge before delinquency all taxes and assessments, if any, which may be levied during the term of the Agreement as a result of Concessionaire's operations. Concessionaire shall not permit any liens to be asserted against City's property during the term of this Agreement. h. Employees of Concessionaire shall at all times be neatly and cleanly uniformed at no expense to City. The style and colors of uniforms for employees shall be approved by the Director. i. Concessionaire shall train and closely supervise all employees so that they are aware of and continually practice high standards of cleanliness, courtesy and service. Concessionaire's employees shall follow all applicable sanitary practices, rules and requirements governing restaurant employees. Concessionaire's employees shall at all times reflect personal cleanliness and neatness. Unkempt and unclean employees will not be tolerated by the City. The City shall provide written notice regarding any unkempt and unclean employees to.the Concessionaire. j. Concessionaire's employees shall not, either by act or language, offend or disturb patrons of normal sensitivity during the course of providing services at the Sports Park. Concessionaire's employees shall not interfere with a program or special event presented at the Sports Park. The Director shall be the sole judge in the determination of such matters. k. To the extent required by law, Concessionaire's employees shall be fingerprinted and undergo the State required background check for working in a public park. 1. Concessionaire shall provide an adequate number of personnel to properly service and attend to the patrons. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc m. Concessionaire shall respond promptly to all complaints from patrons and shall report to City on each complaint and the resolution thereof. If City believes a complaint to be of a serious nature, City shall notify Concessionaire in writing. Concessionaire shall respond to such notification within four (4) calendar days. n. Not less than once each calendar month during the first year of the term of this Agreement, the Director and Concessionaire shall meet to discuss the operation of the food and beverage services and the financial viability of the operation. o. All promotions with other food vendors or any subcontracts shall be approved in advance and in writing by the Director. p. Concessionaire shall allow City Staff access to the Food Concession area as necessary or convenient to the City to insure compliance with the terms of this Agreement. 6. TERM. a. This Agreement shall commence on July 1, 2010 and shall remain and continue in effect until June 30, 2012, unless sooner terminated or extended pursuant to the provisions of this Agreement. City shall have the right to extend this Agreement for two one (1) year periods with the first beginning on July 1, 2012 and the second beginning on July 1, 2013. City shall exercise its option to extend the Agreement on or before April 1 of the year of expiration. b. Concessionaire shall not be required to provide food and beverage services pursuant to this Agreement until such time as the Director issues a notice to commence sales upon the opening of the Sports Park. 7. PAYMENT TO THE CITY. a. Concessionaire shall sell its food and beverages to patrons of the Sports Park and members of the public from the Food Concession Area. City shall not be required to pay or otherwise compensate Concessionaire for providing food and beverage services at the Sports Park. b. For the privilege of operating the Food Concession Area pursuant to the terms of this Agreement, Concessionaire shall pay to the City ten percent (10%) of the Gross Revenues of the Concessionaire from its sales pursuant to this Agreement. Said sum shall be paid to the City within ten (10) calendar days following the end of each calendar quarterly. c. As used in this Agreement, "Gross Revenue" shall mean all the money or other things of value received by or owed to Concessionaire for the food and beverages r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc sold pursuant to this Agreement prior to payment of expenses; provided, however, sales taxes pursuant to Section 7200 et seq. of the Revenue and Taxation Code shall not be included in Gross Revenues. d. Concessionaire shall maintain a system of books and records in accordance with generally accepted accounting principles showing all Concessionaire's revenues received in connection with the sales of food and beverages pursuant to this Agreement. The Director of Finance shall review and approve the system of books and records and shall be authorized to require the preparation and maintenance of additional accounting records and reports. Said records shall be kept for not less than three (3) years after the expiration of the term of this Agreement and any extensions thereof. City and its authorized agents may inspect or audit such books and records at any time during regular business hours upon one (1) business day's notice. If a City audit uncovers an underreporting of Gross Revenues in the amount of five percent (5%) or more during a one year period, Concessionaire shall pay the City's costs in performing the audit. e. Prior to the commencement of the term of this Agreement, Concessionaire shall deposit in a local bank, or savings and loan company having F.D.I.C., or F.S.L.I.C., in favor of the City of Temecula, the amount of One Thousand Dollars ($1,000.00). If Concessionaire defaults in payments to the City or any of the terms, provisions, covenants and conditions of this Agreement, City may use, apply, or retain the whole or any part of this security for any payment due to the City of any expenses or payment in default or for any other sum which the City may spend or be required to spend by reason of Concessionaire's default. The security deposit or any balance remaining of the security deposit, less any deductions per this subsection, shall be returned to Concessionaire, without interest, within fourteen (14) days of the termination or expiration of this Agreement. In the event City uses part or all of the security deposit as provided herein, Concessionaire shall replenish the security deposit in the amount used within ten (10) days of notice from City. City may require, at any time, that the security deposit be increased in proportion to the amount that minimum monthly rent or payment has increased. 8. TERMINATION OF AGREEMENT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, terminate this Agreement, or any portion hereof, by serving upon the Concessionaire at least ninety (90) calendar days prior written notice. Upon receipt of said notice, the Concessionaire shall continue to provide the services required by this Agreement, unless the notice provides otherwise. b. Concessionaire may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the City at least ninety (90) calendar days prior written notice. Upon receipt of said notice, the Concessionaire shall continue to provide the services required by this Agreement, unless the Director otherwise agrees in writing. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc c. In the event this Agreement is terminated pursuant to this Section, the Concessionaire shall pay to the City the amounts which may be due to the City under this Agreement through the time of termination. 9. DEFAULT OF CONCESSIONAIRE. a. Concessionaire's failure to comply with the provisions of this Agreement shall constitute a default. b. If the Director determines that Concessionaire is in default in the performance of any of the terms or conditions of this Agreement, he or she shall serve the Concessionaire with written notice of the default. Concessionaire shall have (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Concessionaire fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate or suspend this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. c. In the event the Director determines that Concessionaire's default poses an immediate risk to the health or safety of patrons of the park, the Food Concession Facility or the public, he may suspend the Agreement without prior written notice to Concessionaire. Upon such immediate suspension, the Director shall initiate the default procedures set forth in this Section. d. The City and Concessionaire agree that waiver by the City or Concessionaire of any breach or violation of any term or condition of this Agreement shall not be deemed to be a waiver of any other term or condition contained herein or a waiver of any subsequent breach or violation of the same or any other term or condition. 10. INDEMNIFICATION. Concessionaire agrees to defend, indemnify, protect and hold harmless the City, Temecula Community Services District ("City"), their officers, officials, agents, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City or TCSD may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Concessionaire's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City, TCSD, their officers, officials, agents, employees and volunteers. 11. INSURANCE REQUIREMENTS. Concessionaire shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc damages to property, which may arise from or in connection with the performance of the work hereunder by the Concessionaire, its agents, representatives, or employees. as: a. Minimum Scope of Insurance. Coverage shall be at least as broad (1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. (2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Concessionaire owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. (3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. b. Minimum Limits of Insurance. Concessionaire shall maintain limits no less than: (1) General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage. (3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self- insured retentions must be declared to and approved by the Director of Finance. At the option of the Director of Finance, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, TCSD, their officers, officials, agents, employees or volunteers; or the Concessionaire shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc (1) The City, the TCSD, their officers, officials, agents, employees and volunteers are to be covered as insured's as respects: liability arising out of activities performed by or on behalf of the Concessionaire; products and completed operations of the Concessionaire; premises owned, occupied or used by the Concessionaire; or automobiles owned, leased, hired or borrowed by the Concessionaire. The coverage shall contain no special limitations on the scope of protection afforded to the City, TCSD, their officers, officials, agents, employees or volunteers. (2) For any claims related to this Agreement, the Concessionaire's insurance coverage shall be primary insurance as respects the City, TCSD, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City, TCSD, their officers, officials, agents, employees or volunteers shall be excess of the Concessionaire's insurance and shall not contribute with it. (3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, TCSD, their officers, officials, agents, employees or volunteers. (4) The Concessionaire's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. (5) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:VII, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Concessionaire shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Concessionaire's insurer may provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc 12. INDEPENDENT CONTRACTOR. a. Concessionaire is and shall at all times remain as to the City a wholly independent Contractor. The personnel performing the services under this Agreement on behalf of Concessionaire shall at all times be under Concessionaire's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Concessionaire or any of Concessionaire's officers, employees, or agents except as set forth in this Agreement. Concessionaire shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Concessionaire shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Concessionaire in connection with the performance of this Agreement. Except for the rights of Concessionaire as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Concessionaire for performing services hereunder for City. City shall not be liable for compensation or indemnification to Concessionaire for injury or sickness arising out of performing services hereunder. 13. LEGAL RESPONSIBILITIES. Concessionaire shall keep itself informed of all applicable local, State and Federal laws, ordinances, and regulations which in any manner affect those employed by it or in any way affect the performance of its obligations pursuant to this Agreement. Concessionaire shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable for any failure of the Concessionaire to comply with this section. 14. RELEASE OF INFORMATION. a. All information gained by Concessionaire in performance of this Agreement shall be considered confidential and shall not be released by Concessionaire without City's prior written authorization. Concessionaire, its officers, employees, agents or subcontractors, shall not without written authorization from the Director or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Concessionaire gives City notice of such court order or subpoena. b. Concessionaire shall promptly notify City should Concessionaire, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc performed there under or with respect to any project or property located within the City. City retains the right be present at any deposition, hearing or similar proceeding. Concessionaire agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Concessionaire. However, City's right to review any such response does not imply or mean the right or obligation by City to control, direct, or rewrite said response. 15. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, retum receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. To CITY: Use this Address for a Delivery Service: or Hand -Deliveries ONLY City of Temecula Community Services District Mailing Address: P.O. Box 9033 Temecula, California 92589-9033 Attention: Director of Community Services City of Temecula Community Services District 43200 Business Park Dr. Temecula, CA 92590 Attention: Director of Community Services • The City intends to relocate to a new City Hall on or about September of 2010. Please call 951-694- 6444 to determine if the City has relocated. After the City has relocated, please use the following address for a delivery service or hand -deliveries ONLY: City of Temecula Community Services Department Attention: Director of Community Services 41000 Main Street Temecula, CA 92590 To Concessionaire: Stadium Pizza Redhawk, LLC 31950 Temecula Parkway #1 Temecula, California 92592 Attention: Anthony James Turski, President r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc 16. ASSIGNMENT. Due to the special services being performed by Concessionaire pursuant to this Agreement, and the importance of providing quality food and beverage services, Concessionaire shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the Director. 17. GOVERNING LAW; LITIGATION. The City and Concessionaire understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any Iitigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the revailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST. No officer, or employee of the City of Temecula shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Concessionaire, or Concessionaire's sub -contractors, during his/her tenure or for one year thereafter. The Concessionaire hereby warrants and represents to the City that no officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the Concessionaire or Concessionaire's sub -contractors for the services to be provided under this Agreement. • Concessionaire further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of Concessionaire warrants and represents that he or she has the authority to execute this Agreement on behalf of Concessionaire and has the authority to bind Concessionaire to the performance of its obligations hereunder. 21. EXHIBITS. The following Exhibits are attached to this Agreement and incorporated herein as though set forth in full: a. Exhibit A b. Exhibit B Description of Food Concession Area City Supplied Equipment r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TE ECULA Chuck Washington, Presid Attest: • L. c.nCswQA • cc Susan W. Jones, MMC, City Clerk %Clat`i3 Approved as to form: Peter M. Thorson, City Attorney r:\sire reports et al\recreation\fy 10-11\6.22.10 food concession agreement stadium.doc CONCESSIONAIRE: STADIUM PIZZA REDHAWK, LLC a California Limited Liability corporation By: Name: .-) Title: By: Nam Title: '4 17 t/.Pree.0 (Two Signatures of Corporate Officers Required For Corporations) FSM Initials: 0 DATE: p (,////0 c:\documents and settings\roberto.cardenas\local settings\temporary internet files\content.outlook\gn9i5bm5\06-22-10 food concession agreement stadium.doc EXHIBIT "A" Stadium Snack Shack Menu Stadium Mini Pizza- Cheese or Pepperoni $4.50 Stadium Large Pizza- Cheese or Pepperoni ( pre -order) $15.00 Sandwiches- Hot Pastrami $4.50 Turkey Roast Beef- regular or BBQ Ham • all sandwiches served on French roll with cheese - must. and mayo on side w/ pickle and chips Salads- BBQ Chicken or Chicken Ceasar$5.00 Stadium Hot dogs- Plain - with Chili & Cheese Polish Sausage -Plain - with sauerkraut Hamburger- Plain w/ French fries$4.00 - Cheese added w/ French fries Double Cheese Burger w/ French fries $2.50 $3.00 $3.00 $3.50 $4.50 $5.50 Nachos w/ cheese $3.00 -with Jalapenos +.50 -with Chili +.50 Chicken fingers and French fries $4.50 French Fries- Plain -with Chili -with Cheese +.50 $2.00 +.50 r:\sire reports et al\administration12010\06-22-10 food concession agreement stadium.doc pu;r EXHIBIT "A" Stadium Snack Shack Menu Candy - Ice Cream sandwiches- Popsicles - Bag of Chips or Pretzels Drinks- Soda Gatorade Water Hot Chocolate Coffee * Prices and Menu subject to change S0/ $1.50 $1.50 $1.00 $1.00 Lg. $2.00 Lg. $3.00 Sm. $2.00 Lg. $2.00 $1.00 $1.00 r:\sire reports et alladministration\2010106-22-10 food concession agreement stadium.doc Po' Exhibit B City Supplied Equipment Commercial Refrigerator (reach -in) Con-imercial Freezer (reach -in) Ice Machine Restaurant Range with Oven Commercial Fryer Three Compartment Sink Preparation Sink Janitorial Floor Sink Commercial Hot Water Heater Po)r TEMECULA COMMUNITY SERVICES DISTRICT PUBLIC HEARING Item No. 23 Approvals City Attorney Director of Finance City Manager ffro-r• TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2012-13 PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. CSD 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2012-2013 BACKGROUND: The purpose of the Temecula Community Services District (TCSD) Rates and Charges are to provide necessary services to property owners within the City of Temecula. The TCSD operates under the authority of Community Services District Law and its boundaries are the same as those of the City of Temecula. Property owners pay only for the TCSD services used or made available to their property through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks/Lighting Services Special Tax, approved by the voters as Measure C on March 4, 1997. Although the TCSD continues to operate and maintain the parks and recreational facilities through a cooperative agreement with the City, the actual levy budget for the special tax is scheduled to be considered and approved by the City Council on June 12, 2012. As a result, the TCSD is currently comprised of the following four (4) remaining service levels: 1. Service Level B - Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C - Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D - Recycling and Refuse Collection. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R - Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs for certain unpaved roads in the City. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. The proposed rate of $25.68 per property owner has not been increased from last fiscal year. Service Level C includes only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance. The zones and rates are identified as follows: Zone # 1 Zone # 2 Zone # 3 Zone # 4 Zone # 5 Zone # 6 Zone # 7 Zone # 8 Zone # 9 Zone # 10 Zone # 11 Zone # 12 Zone # 13 Zone # 14 Zone # 15 Zone # 16 $116.00 $ 89.00 $116.00 $ 46.00 $175.00 $ 100.22 $ 89.00 $175.00 $ 46.00 $116.00 $175.00 $116.00 $ 46.00 $ 89.00 $175.00 $175.00 Zone # 17 Zone # 18 Zone # 19 Zone # 20 Zone # 21 Zone # 22 Zone # 23 Zone # 24 Zone # 25 Zone # 26 Zone # 27 Zone # 28 Zone # 29 Zone # 30 Zone # 31 Zone # 32 $ 46.00 $ 70.00 $225.00 $175.00 $129.00 $116.00 $ 20.00 $100.00 $200.00 $270.00 $ 70.00 $129.00 $357.70 $ 0.00 $ 29.52 $675.18 The rate levels for Zones 6, 29, 31 and 32 are subject to a Consumer Price Index -Urban Consumers (CPI -U for Los Angeles -Riverside -Orange County, percentage change from December 2010 to December 2011) annual inflator of 2.2% while all other rate levels will not increase from last fiscal year. Zone 30 will not be assessed in the future. The property owners for Zone 30 have elected to keep the landscaping responsibilities with the Homeowner's Association (HOA). Zones 31 and 32 will not be assessed during the 2012-2013 fiscal year due to construction delays. Service Level D provides recycling and refuse services to all developed households in the City of Temecula. For Fiscal Year 2012-2013 the rate will be $237.28 which is a $14.24 annual increase from last fiscal year. The increase is due to a Consumer Price Index -Urban Consumers (CPI -U for Los Angeles -Riverside -Orange County, percentage change annual average percentage change from 2010 to 2011) increase of 2.67% and a Diesel Fuel Component Index (DFCI) increase of 35.81 %. Per our Franchise Agreement the CPI, DFCI, and changes to the land -fill tipping fee will cause our Service Level D rate and charge to change. Service Level R includes only those parcels which receive maintenance services of certain unpaved roads that become inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.26, and for an unimproved parcel is $57.62. For Fiscal Year 2012-2013 the maximum assessment will be charged in order to provide the services as needed. As per Proposition 218 all property owners are required to be noticed as to the rates and charges that the TCSD will be assessing at least 45 days prior to the public hearing. Notices were mailed on April 27, 2012 calling for a June 12, 2012 public hearing. On April 24, 2012 the TCSD Board of Directors approved a Resolution of Intention that called for the public hearing to be held on June 12, 2011. The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. The total revenue for all service levels as written in the attached 2012/13 Engineer's Annual Levy Report is $8,713,336 which varies slightly from the Annual Operating Budget due to timing differences in the production of the two documents. The revisions did riot result in any rate increases. FISCAL IMPACT: The $8,713,573 in revenue generated from the TCSD Rates and Charges will fund residential streetlights, perimeter landscaping; recycling and refuse collection services and emergency unpaved road maintenance in the City of Temecula. This number is consistent with the 2012/13 Engineer's Annual Levy Report and Annual Operating Budget. ATTACHMENTS: 1. Resolution - Service Levels B, C, D and R 2. Engineer's Annual Levy Report RESOLUTION NO. CSD 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD SERVICES FOR FISCAL YEAR 2012-2013 THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to provide specified services to properties within its jurisdiction. Section 2. Pursuant to Government Code Section 61115, the TCSD has prescribed, revised and collected rates and charges for the services furnished by it, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, property taxes within the TCSD in the manner prescribed by Government Code Section 61115. By previous resolution, the TCSD proposed to continue such rates and charges for the operation, maintenance, service and administration of residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2012- 2013. Section 3. Pursuant to Government Code Section 61115, the TCSD caused a written report ("Report") to be prepared and filed with the Secretary of the TCSD, which Report contains a description of each parcel of real property and the proposed amount of the rates and charges for Fiscal Year 2012-2013. The Report is based upon a budget adopted by the Board of Directors for the proposed services for specific areas where such services are provided, including necessary staff and administrative expenses. A summary of the Report containing the proposed rates and charges is attached hereto as Exhibit A, entitled "Project Summary", and incorporated herein by this reference. A copy of the Report is on file in the office of the Secretary of the TCSD, and is available for public inspection. Section 4. By previous resolution, the Board of Directors acknowledged the filing of the Report, and appointed a time and place for a public hearing on the Report and the proposed rates and charges. Notice of the public hearing was mailed on April 27, 2012 calling for a public hearing on June 12, 2012. Notice was published as required by law and affidavits of publication and mailing are on file with the Secretary of the TCSD. Section 5. At the public hearing on June 12, 2012, the Board of Directors will hear and consider all oral and written objections, protests and comments by any interested person concerning the Report, the proposed rates and charges, and the method of collection of such rates and charges. Section 6. The Board of Directors hereby finds that, based on the Report and the District budget, the rates and charges as set out on Exhibit "A" do not exceed the reasonable cost of the services to be provided by the TCSD for Fiscal Year 2012-2013. Section 7. The Board of Directors hereby overrules any and all objections and protests and adopts the rates and charges for residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2012-2013 as set out on Exhibit A. Section 8. The TCSD shall collect such rates and charges at the same time and in the same manner and by the same persons as, together with and not separately from, the property taxes collected within the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to these rates and charges, except for California Revenue and Taxation Code Section 4831. However, if for the first year the charge is levied, the real property to which the charge relates has been transferred or conveyed to a bona fide purchaser for value, or if a lien or a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of such taxes appear on the roll, then the charge shall not result in a lien against the property, but instead shall be transferred to the unsecured roll for collection. Section 9. If a property owner subject to these rates and charges questions the classification of the owner's property for Fiscal Year 2012-2013, or claims that an error has been made with respect to the implantation of the rates and charges or the application of the rates and charges to the owner's property for that fiscal year, such property owner must appeal the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2012, pursuant to procedures established by the TCSD, in order to be considered under the appeal of classification or correction of errors program. Section 10. If a property owner subject to these rates and charges believes that payment of the rates and charges for Fiscal Year 2012-2013 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the TCSD Secretary before 5:00 p.m. on December 1, 2012, pursuant to procedures established by the TCSD, in order to be considered under the hardship appeal program. Section 12. The TCSD Secretary is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2012, the Report and the property tax roll with such rates and charges enumerated for each parcel not exempt there from; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such rates and charges as shown on that roll and to perform any and all duties necessary therefore. Section 13. Pursuant to the California Environmental Quality Act, the levy and collection of these rates and charges is exempt from CEQA pursuant to California Public Resources Code Section 21080(b)(8) and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing improvements within the TCSD. Section 14. The District Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 12th day of June, 2012. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 12- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City ClerklBoard Secretary EXHIBIT A PROJECT SUMMARY TEMECULA COMMUNITY SERVICES DISTRICT SERVICE LEVELS B, C AND D On January 1, 2012, Willdan Financial Services was retained by the City of Temecula to prepare the Annual Levy Report for the Temecula Community Services District (TCSD) for the Fiscal Year 2012-2013. Pursuant to the Community Services District Law, Division 3 of Title 6 of the Government Code of the State of California, commencing with Section 61000 et seq., the TCSD has the power to levy and collect rates and charges in order to carry on its operations and to provide the services and facilities furnished by it. The levy and collection of the rates and charges is accomplished by the identification and description of each parcel within a specific service level. A Service Level is a defined area that provides a specific service, operation and maintenance and/or program to only those parcels contained within that service level, as follows: 1. Service Level B - Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C - Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D — Recycling and Refuse Services. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R — Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs of certain unpaved roads in the City. The Financial Analysis contained herein includes Service Levels B, C, D and R with their total budgets for Fiscal Year 2012-2013 to be as follows: SERVICE LEVEL BUDGET Service Level B $ 975,962 Service Level C $ 38,235 $ 65,521 $ 60,505 $ 7,742 $ 43,497 $ 30,193 $ 18,254 $ 147,970 $ 8,487 $ 12,406 $ 2,967 $ 114,206 $ 33,822 $ 15,513 $ 10,003 $ 67,526 $ 2,579 $ 101,352 $ 77,124 $ 217,728 $ 284,345 $ 4,403 $ 11,228 $ 271,870 $ 60,554 $ 2,339 $ 9,052 $ 310,486 $ 4,984 $ 0.00 $ 0.00 $ 0.00 $ 2,034,890 RATE LEVEL N/A Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 Zone 10 Zone 11 Zone 12 Zone 13 Zone 14 Zone 15 Zone 16 Zone 17 Zone 18 Zone 19 Zone 20 Zone 21 Zone 22 Zone 23 Zone 24 Zone 25 Zone 26 Zone 27 Zone 28 Zone 29 Zone 30 Zone 31 Zone 32 Service Level PARCEL CHARGE $ 25.68 $116.00 $ 89.00 $116.00 $ 46.00 $175.00 $100.22 (1) $ 89.00 $175.00 $ 46.00 $116.00 $175.00 $116.00 $ 46.00 $ 89.00 $175.00 $175.00 $ 46.00 $ 70.00 $225.00 $175.00 $129.00 $116.00 $ 20.00 $100.00 $200.00 $270.00 $ 70.00 $129.00 $357.70 (1) $ 0.00 (3) $ 29.52 (1), (2) $675.18 (1), (2) C Total (1) This rate increased by 2.2% CPI -U. (2) These zones will not be assessed for FY 2012-2013 due to delay in construction and/or completion of project. (3) This Zone has been eliminated, HOA has taken over landscaping responsibilities. Service Level D $6,541,008 Service Level R $ 10,150 N/A Improved Parcel Vacant Parcel $237.28 $115.26 $ 57.62 TOTAL TCSD BUDGET FOR SERVICE LEVELS B, C, D and R: $ 9,562,010 DISTRICT BUSINESS Item No. 24 Approvals City Attorney Director of Finance City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: June 12, 2012 SUBJECT: Request to allow Non -Motorized Scooters in Temecula Skate Park (at the request of Council Member Edwards) PREPARED BY: Gail Zigler, Administrative Assistant RECOMMENDATION: Approve non -motorized scooters in the Temecula Skate Park, during specified scooter sessions, per the amended Skate Park schedule. BACKGROUND: In 1994, as part of the Rancho California Sports Park Improvement Project, the City of Temecula constructed a skate park at the Rancho California Sports Park. As part of the design process, project committee members toured existing skate park facilities and held public workshops to gather comments and suggestions from interested in-line skaters and skateboarders. Based on the information gathered a Master Plan for the skate park was approved and adopted by both the Community Services Commission and the Board of Directors. Based on several factors, it was determined by the design committee and the City's Risk Manager that the Temecula Skate Park would be open to only in-line skaters and skateboarders. The City has operated the Temecula Skate Park since 1994 allowing only in-line skaters and skateboarders to utilize the park; however, recently there has been an increased demand from riders of non -motorized scooters to have access to the Temecula Skate Park. A recent presentation to City staff by local scooter riders has brought to attention the new innovation and technology that has been incorporated into scooter design which has made them more amenable for use in the skate park environment. Additionally, in keeping up with skating trends, several area skate parks are now allowing scooters access to their skate parks during dedicated scooter sessions. Local scooter riders are leaving Temecula to ride in other skate parks that allow the scooters. Staff has analyzed the option of allowing scooter sessions in the Temecula Skate Park, and after reviewing the proposal with Risk Management and the City Attorney's office, and at the recommendation of the Community Services Commission, staff is proposing that the Board of Directors approve the use of non -motorized scooters in the Temecula Skate Park during specified sessions beginning July 1 2012. Attached is a revised schedule which specifies hours of operation for scooters only, as well as a revised Liability Waiver that will limit the City's exposure to liability from such activity. All applicable skate park fees and safety gear requirements apply. FISCAL IMPACT: No fiscal impact anticipated. ATTACHMENTS: 1. Revised Skate Park Hours of Operation 2. Skate Park Information Page 3. Liability Waiver i Citu of Temecula General Information: The City of Temecula Skate Park Is located at 42569 Margarita Road. The park Includes a concrete skateboard facility, an official size roller hockey arena, picnic facilities, restroom, equipment rental and plenty of parking. Thls one -acre skate park offers the ultimate skateboarding and In-line skating experience. The park consists of a competition 60 -foot diameter bowl and ramp entry, A 10 -foot wide apron connects the upper bowl with a street plaza skate area, The street plaza boasts a pyramid, fun box, curbs, ramps, stairs and a 20 -foot handrail, The park is staffed and open to the public for various sessions per day, 7 days a week. Special beginner sessions are also offered. The facility Is lighted for night skating and can accommodate a maximum of 30 skaters at one time. ;111 participants must have a signed Isaiver form prior to park entry! APPROPRIATE SAFETY GEAR REQUIRED! If you do not have safety gear, you may rent It at the park. Adinission A resident/non-resident card Is required, Each card Is $1 annually, Type Resident Non -Resident Eta FREE $5/sesslon Rental Items & Fees Appropriate safety gear Is required to use Skate Park. 1�IIl Hand/Wrist Guards Helmet Elbow Pads Knee Pads All Items Els $2/palr $2 $1/palr $1/palr $5 Roller Hocky Arena The regulation slze (180 foot by 85 foot) roller hockey arena accommodates roller hockey enthusiasts of every age, In addition to regularly scheduled open skate time, the arena Is used extensively by local non-profit youth hockey leagues and hosts a variety of roller hockey tournaments, Community Open Skate Dix Ilnis Mon -Fri 8:OOam-3:45'm Skate Park FREE to i Residents! Summer Hours: Jun 4 -Au. S Days Session Hours Mon/Wed/Fri Session 1 4:OOpm - 6:30pm Saturday Session 2 7:OOpm - 9:30pm TueTThu Session 1 1 :OOpm - 3:30pm Sunday Session 2 4:OOpm - 6:30pm Saturday Session 1 4:OOpm - 6:30pm Session 2 7:OOpm - 9:30pm Sunday Session 1 1:OOpm - 3:30pm Session 2 4:OOpm - 6:30pm Fall Hours: Begin Aug 9 Session Hours Days Monday - Friday Session 1 4:30pm - 8:OOpm Saturday Session 1 4:OOpm - 6:30pm Session 2 7:OOpm - 9:30pm Sunday Session 1" 1:OOpm - 3:30pm Session 2 4:OOpm - 6:3Opm Note: Sunday Session 1 is for beginners only. Scheduled Closin'es: Qiltt4 Jul 4 Oct 26 Nov 22 Nov 30 Dec 24 Dec 25 Dec 31 Du Sessions ODef Wed None Frl None Thu None Fri None Mon None Tue None Mon None 47 Fall/Spring Schedule (Changing Schedule to make it two sessions per night w/scooters) Monday, Wednesday, Friday Session 1 (Skate Boards Only) 4:00-6:OOpm Session 2 (Scooters Only) 6:00-8:OOpm Tuesday, Thursday Session 1 (Scooters Only) 4:00-6:OOpm Session 2 (Skaters Boards Only) 6:00-8:OOpm Saturday Session 1 (Skate Boards Only) 4:00-6:30pm Session 2 (Scooters Only) 7:00-9:30pm (Rotate Sessions Every Other Month) Sunday Session 1 (Scooters Only) 1:00-3:30pm Session 2 (Skate Boards Only) 4:00-6:30pm (Rotate Sessions Every Other Month) SUMMER SCHEDULE (Changing Schedule to make it three sessions per night w/scooters) Monday, Wednesday, Friday Session 1 (Skate Boards Only) Session 2 (Scooters Only) Session 3 (Skate Boards Only) 2:00-4:OOpm 4:00-6:OOpm 6:00-8:OOpm Tuesday, Thursday Session 1 (Scooters Only) 9:00-11:OOam Session 2 (Skate Boards Only) 11:OOam-1:OOpm Session 3 (Scooters Only) 1:00-3:OOpm Saturday Session 1 (Scooters Only) 9:00-11:OOam Session 2 (Skate Boards Only) 11:OOam-1:OOpm Session 3 (Scooters Only) 1:00-3:OOpm (Rotate Sessions Every Other Saturday) Sunday Session 1 (Scooters Only) 1:00-3:30pm Session 2 (Skate Boards Only) 4:00-6:30pm (Rotate Sessions Every Other Sunday) CITY OF TEMECULA SKATE PARK MINOR LIABILITY WAIVER (Under Age 18) Parent/Leszal Guardian First Name: Last Name: Address: City: State: Zip: Home Telephone: Emergency/Cell Phone Number: DOB: Resident (circle one) YES NO Gender(circle one) M F Skater/Participant First Name/Last Name Birth Date Gender M/F M/F M /F M /F Consent/Release Hold Harmless The minor whose name appears below ("the minor") intends to use the Temecula Skate Park ("the Park") for activities that include, but are not limited to, using skateboards, scooters, roller skates and bicycles within the Park ("the Activity"). I understand that participating in the Activity may involve a risk of serious personal injury or death. I, in my capacity as parent/guardian of the minor, for the minor child, and his/her heirs, executors and assigns, waive, release and discharge the City of Temecula, and its officers, agents, employees and volunteers (collectively "the City"), from any and all claims for damages for death, personal injury or property damage which he/she may have, or which may hereafter accrue to him/her, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that liability may arise out of active negligence or carelessness on the part of the City. I, in my capacity as parent/guardian of the minor, on behalf of the minor, and his/her heirs, executors and assigns, agree to defend, indemnify and hold harmless the City from any and all liability, claims, demands, or actions, whether personal to the minor or to a third party, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that claim, demand or action, may arise out of active negligence or carelessness on the part of the City. I understand that by signing this document the minor is, among other things, giving up the right to sue the City of Temecula, and its officers, agents, employees and volunteers. I give permission to the City of Temecula to photograph the minor or otherwise use the minor's likeness for use in the City of Temecula's publicity material or publications, and will not seek compensation of any type or amount for such use. I acknowledge and certify that I have had sufficient opportunity to read this entire document, that I understand its contents, that I execute it freely, intelligently and without duress of any kind, and that I agree to be bound by its terms. Date: Name of Minor (please print) Name of Guardian (please print) Signature of Guardian 11086-0501\1430503v1.doc CITY OF TEMECULA SKATE PARK ADULT LIABILITY WAIVER (Over Age 18) Skater/Particiaant First Name: Last Name: Address: City: State: Zip: Home/Cell Telephone: Emergency Phone Number: DOB: Resident (circle one) YES NO Gender(circle one) M F Consent/Release Hold Harmless I intend to use the Temecula Skate Park ("the Park") for activities that include, but are not limited to, using skateboards, scooters, roller skates and bicycles within the Park ("the Activity"). I understand that participating in the Activity may involve a risk of serious personal injury or death. I, for myself, and my heirs, executors and assigns, waive, release and discharge the City of Temecula, and its officers, agents, employees and volunteers (collectively "the City"), from any and all claims for damages for death, personal injury or property damage which I may have, or which may hereafter accrue to me, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that liability may arise out of active negligence or carelessness on the part of the City. I, for myself, and for my heirs, executors and assigns, agree to defend, indemnify and hold harmless the City from any and all liability, claims, demands, or actions, whether personal to me or to a third party, which are related to, arise out of, or are in any way connected with, participating in the Activity, even though that claim, demand or action, may arise out of active negligence or carelessness on the part of the City. I understand that by signing this document I am, among other things, giving up the right to sue the City of Temecula, and its officers, agents, employees and volunteers. I acknowledge and certify that I have had sufficient opportunity to read this entire document, that I understand its contents, that I execute it freely, intelligently and without duress of any kind, and that I agree to be bound by its terms. Date: Name (please print) Signature 11086-0501\1430503v 1.doc JOINT CITY COUNCIL/ SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS Item No. 25 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULAISUCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: City Manager/City Council Executive Director/Board of Directors FROM: Robert C. Johnson, City Manager DATE: June 12, 2012 SUBJECT: Adoption of the Fiscal Year 2013-2017 Capital Improvement Program Budget PREPARED BY: Genie Wilson, Director of Finance Roberto Cardenas, Fiscal Services Manager RECOMMENDATION: 1. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 2. The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 BACKGROUND: The CIP is the City's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are non-recurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. On February 23, 2012, a Strategic Business Plan and Budget Workshop was held with Council to kick off the budget process, provide direction to staff as appropriate, and to begin the implementation of a Citywide Strategic Business Plan. A component of the Strategic Business Plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). All projects presented in the CIP are carefully programmed in concurrence with the City's Quality of Life Master Plan to ensure the community's capital improvement needs are met both now and in the future. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. On May 23, 2012, the City Council held a public workshop to review and discuss the proposed CIP. At the workshop, an overview of the Capital Improvement Program Budget was presented to City Council. City Council Members and staff discussed in details several projects within the CIP. CIP Development: The CIP was developed by taking recommendations provided by the staff and the City Council during a series of workshops. The primary focus of these workshops was to identify community needs in the areas of roads and streets, bridges, public buildings, parks and recreation facilities, and housing projects. All projects were reviewed to ensure consistency with the provisions of the City's General Plan, as well as the long-term vision of the City as developed by the City Council. At the Public and Traffic Safety Commission Meeting on May 24, 2012, the Circulation portions of the document were reviewed and the proposed projects were approved. The Community Services Commission, at their May 14, 2012 meeting, reviewed the Parks and Recreation portion of the document and approved the proposed projects. Also on May 16, 2012, the Planning Commission found the proposed CIP to be consistent with the General Plan in accordance with Government Code Section 65403 of the State Planning and Zoning Law. On May 23, 2012, the City Council held a workshop to review and discuss the proposed CIP. At this workshop, an overview of the Capital Improvement Program Budget was presented to the City Council. City Council Members and staff discussed, in detail, several projects within the CIP. At the direction of City Council, staff added a project sheet for the Ecological Reserve Open Space Concept Plan. Projected Costs: Overall, the proposed fiscal years 2013-2017 total remaining projected cost is $367,518,698. A total of forty nine (49) projects are included in the program, consisting of fourteen (14) Circulation projects, twenty four (24) Infrastructure projects, ten (10) Parks and Recreation projects, and one (1) Housing project. The following illustrates the associated costs for each project classification and total cost: Type of Project Number of Projects Cost of Projects Circulation 14 $312,869,992 Infrastructure / Other 24 34,260,051 Parks and Recreation 10 5,027,844 SARDA i Housing 1 15,360,811 TOTAL 49 $367,518,698 Projected Revenues: Projected revenue from identified sources for the Five -Year Capital Improvement Program is $257,594,447, which is sufficient to fund the remaining project costs of $325,854,107 (projected costs of $437,811,068, less unspecified amounts of $111,956,961). Through the first two years of the five-year program, there is adequate funding for all proposed projects, with over $105 million in funded projects in the fiscal year 2012-13. Also, included in this five-year plan are twenty seven (27) projects which currently do not fit into the five-year window, but warrant consideration and review in this document. These projects are listed as Future Years and are listed by project type on pages 139-140 of the attached document. CIRCULATION PROJECTS There are fourteen (14) Circulation projects with total remaining projected costs of $312,869,992. The Circulation projects represent 85% of the total remaining projected cost. The following projects are of significant interest and satisfy the City's Core Value of Transportation Mobility and Connectivity. • Butterfield Stage Road Extension • French Valley Parkwayilnterstate-15 Over -Crossing and Interchange Improvements -Phase I and Phase II • Interstate -151 State Route 79 South Ultimate Interchange • Main Street Bridge Over Murrieta Creek (Replacement) • Murrieta Creek Bridge and Overland Drive Extension to Diaz Road (Acquisition) • Pavement Rehabilitation Program — Citywide The fiscal year 2012-13 has a total circulation funding requirement of $80,479,633 and contains ten (10) "Level I" projects. All of these projects will have a significant impact on traffic circulation and, ultimately, the quality of life in the City. INFRASTRUCTURE / OTHER PROJECTS There are twenty four (24) Infrastructure / Other projects with total remaining projected costs of $34,260,051. The following projects are of significant interest and satisfy the City's Core Values as follows: • Bike Lane and Trail Program (Transportation Mobility and Connectivity) • Business Incubator and Resource Center (Economic Prosperity) • City Facilities Rehabilitation (Healthy and Livable City) • Ecological Reserve Open Space Concept Plan (Healthy and Livable City) • Library Parking Phase II (Healthy and Livable City) • Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension Interconnect (Transportation Mobility and Connectivity) • Teen/Young Adult Village (Healthy and Livable City • Temecula Community Center Renovation (Healthy and Livable City The fiscal year 2012-13 has a total Infrastructure / Other projects funding requirement of $6,754,273 and contains twelve (12) "Level I" projects. PARKS AND RECREATION PROJECTS There are ten (10) Parks and Recreation projects with total remaining projected costs of $5,027,844. The following projects are of significant interest and satisfy the City's Core Values as follows: • Children's Museum Enhancement Project (Healthy and Livable City • Flood Control Channel Reconstruction and Repair (Healthy and Livable City) • Tennis Court Lighting - Great Oak High School (Healthy and Livable City • Inclusive Play Structure (Healthy and Livable City • Parks Improvement Program (Healthy and Livable City • Reclaimed Water Irrigation Retrofit -Various Sites (A Sustainable City • Senior Citizen Outdoor Fitness Lot (Healthy and Livable City The fiscal year 2012-13 has a total Parks and Recreation projects funding requirement of $2,236,750 and contains two (2) "Level I" projects. SARDA / HOUSING PROJECTS There is one (1) SARDA/Housing project with total remaining projected costs of $15,360,811 programmed in fiscal year 2012-13 CIP - $15,210,811 in SARDA and $150,000 CDBG. The project is of significant interest and satisfies the City's Core Value of Economic Prosperity. Affordable Housing The fiscal year 2012-13 has a total Affordable Housing projects funding requirement of $15,360,811 and contains one (1) "Level I" project. FISCAL IMPACT: The adoption of the Fiscal Year 2013-17 Five -Year Capital Improvement Program establishes the project appropriations for fiscal year 2012-13 in an amount of $104,831,467. Projects which do riot have sufficient funds within the funding source will not proceed until the funding has been secured. ATTACHMENTS: 1. Resolution No. 12- 2. Resolution No. SARDA 12- 3. Proposed Capital Improvement Program Budget Fiscal Years 2013-2017 RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-2013 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 16, 2012, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2013-17 is consistent with the General Plan. Section 5. That certain a document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2013-17" included herein, are appropriations for FY 2012-13, and are hereby adopted. The CIP appropriations for the FY 2011-12 which have not been completed, encumbered, nor included in the FY 2013-17 CIP, are hereby carried over for each applicable project to the FY 2012-13. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and it is likely to affect her employer and its property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvements project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. C. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-13 THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as an Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 16, 2012, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2013-17 is consistent with the General Plan. Section 5. That certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2013-17" included herein appropriations for FY 2012-13, is hereby adopted. The CIP appropriations for the FY 2011-12 which have not been completed, encumbered, nor included in the FY 2013-17 CIP, are hereby carried over for each applicable project to the FY 2012-13. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and it is likely to affect her employer and its property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvement project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. C. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The Secretary shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 12th day of June, 2012. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 12- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City ClerklBoard Secretary CITY OF TEMECULA c:a. ,ita.i I mpr velment Pro..,.1 ram Fiscal Year 2013-17 CITY COUNCIL MEETING JUNE 14, 2012 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS INTRODUCTION Page No. Transmittal Message 5 Resolution Adopting Capital Improvement Program 9 California Society of Municipal Finance Officers (CSMFO) Certificate of Award 13 City Organizational Chart 14 Description of Level Ranking and Future Years Projects 15 Description of Revenue Sources 16 Parameters for CIP Budget Costs Estimates 18 SUMMARIES Projected Revenue Summary 19 Project Summary by Type of Project 20 Expenditure Summary by Project 30 CIP Major Revenue Sources 31 Comparison Between Projected Revenue and Costs 32 CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 44 Butterfield Stage Road Extension 46 Flashing Beacons and Speed Advisory Signs 48 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 50 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 52 Interstate -15 / State Route 79 South Ultimate Interchange 54 Main Street Bridge Over Murrieta Creek (Replacement) 56 Medians and Parkways -Citywide 58 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 60 Pavement Rehabilitation Program—Citywide 62 Traffic Signal Equipment Replacement Program — Citywide 64 Traffic Signal Installation — Citywide 66 Traffic Signal Interconnect Equipment Installation 68 Western Bypass Bridge Over Murrieta Creek 70 1 P I CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS (continued) INFRASTRUCTURE / OTHER PROJECTS Page No. Bike Lane and Trail Program 74 Business Incubator and Resource Center 76 City Facilities Rehabilitation 78 Citywide Storm Drain Improvements 80 Corporate Meeting and Event Space 82 Ecological Reserve Open Space Concept Plan 84 Fire Station 73 Living Quarters Upgrade .86 Fire Station Roripaugh Ranch Site 88 Library Parking Phase II 90 Medians and Ornamental Pedestrian Barriers -Citywide 92 Murrieta Creek Improvements 94 OId Town Police Store Front Sign 96 OId Town Public Art 98 Old Town Sidewalk Rehabilitation 100 Open Space Acquisition Program 102 Pechanga Parkway Environmental Mitigation 104 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect 106 Sixth Street Restrooms Renovation 108 Teen / Young Adult Village 110 Temecula City Entry Monumentation 112 Temecula Community Center Renovation 114 Temecula Park and Ride 116 Theater Energy Efficient Lighting Including Technology and Equipment Upgrade 118 Theater Remediation 120 2 CITY OF TEMECULA a Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS (continued) PARKS and RECREATION PROJECTS Page No. Children's Museum Enhancement Project 124 Flood Control Channel Reconstruction and Repair 126 Inclusive Play Structure 128 Neighborhood Park Security Lighting 130 Parks Improvement Program 132 Reclaimed Water Irrigation Retrofit - Various Sites 134 Ronald Reagan Sports Park Channel Silt Removal and Desiltation Pond 136 Sam Hicks Monument Park Playground Replacement 138 Senior Citizen Outdoor Fitness Lot 140 Tennis Court Lighting — Great Oak High School 142 SARDA / HOUSING PROJECT Affordable Housing 146 FUTURE YEARS PROJECTS Circulation...... 149 Infrastructure / Other.... 149 Parks and Recreation............ 150 APPENDIX Glossary of Terms 151 Index 154 Map of Major CIP Projects 157 3 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE Honorable Mayor and Members of the City Council: It is with great pleasure that I submit the City of Temecula's Capital Improvement Program (CIP) Budget for Fiscal Years 2012-13 through 2016-17. This document is the result of more than 500 hours of planning and development in several workshops, including a City Council Workshop held on May 23, 2012. All projects presented in this five-year budget have been carefully programmed to ensure the community's capital improvement needs are met both now and in the future. CITY OF TEMECULA PROFILE AND DEMOGRAPHICS The City of Temecula is a fast growing community, which extends across 30 square miles of gently rolling hills and comprises approximately 103,092 residents of various cultural backgrounds. The City maintains approximately 302 miles of the 345 total miles of streets within its boundaries. Additionally, the City has 39 parks on 309 developed acres, providing extensive recreational opportunities for both Temecula citizens and surrounding communities. The Temecula Valley Unified School District provides 34 schools for 28,671 students in Kindergarten through 12th grade. The City of Temecula focuses on community needs and quality of life through day-to-day operations, a proactive economic development element, and by meeting the City's capital improvement needs. ECONOMIC DEVELOPMENT POLICY The City's economic development policy centers on providing a broad range of infrastructure improvements to encourage both tourism and business investment in the City of Temecula. By providing a commercial and residential core that is attractive, of high quality, and possesses adequate infrastructure to support the residential, business and tourist population, Temecula has quickly become a destination location for a broad spectrum of the population. Significant improvements in this budget document include Butterfield Stage Road Extension, French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements — Phase I and Phase II, Interstate-15/State Route 79 South Ultimate Interchange, Main Street Bridge Over Murrieta Creek (Replacement), Murrieta Creek Bridge and Overland Drive Extension to Diaz Road, Pavement Rehabilitation -Citywide, Bike Lane and Trail Programs, and various Tennis Court Improvements. All of these projects will provide additional opportunities and access to the City and improve the overall quality of life. CAPITAL BUDGET POLICY The purpose of the CIP Budget document is to serve as a planning tool, which coordinates the financing and scheduling of major projects undertaken by the City. The CIP Budget document has been prepared in accordance with generally accepted accounting principles. This document is dynamic and, consequently, must be revised annually to address changing needs, priorities, and financial conditions. The capital improvements presented in this document are the City's major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right-of-way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. 5 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE (continued) The City's goal in providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. PLAN DEVELOPMENT On February 23, 2012, a Strategic Business Plan and Budget Workshop was held with Council to kick off the budget process, provide direction to staff as appropriate, and to begin the implementation of a Citywide Strategic Business Plan. A component of the Strategic Business Plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six Core Values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government All projects presented in the CIP are carefully programmed in concurrence with the City's Quality of Life Master Plan to ensure the community's capital improvement needs are met both now and in the future. The project sheets have been updated to include the specific Core Value(s) each project satisfies. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. This CIP budget document was developed by incorporating input from key management team members based on community comments and feedback received throughout the year. Through several workshops, the team then identified and evaluated community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities. Each proposed project was reviewed and discussed to ensure funding, timing, and necessity. The CIP City Council Workshop held on May 23, 2012, provided the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. All projects were evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City's long-term vision as developed by the City Council. The proposed circulation, infrastructure, and parks and recreation projects were reviewed and approved by the Planning Commission, Public/Traffic Safety Commission, and the Parks and Recreation Commission. 6 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE (continued) Projects in this document have been scheduled in each of the five fiscal years based on community needs, as determined by the City Council and availability of funding. Priority rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, and Successor Agency to the Temecula Redevelopment Agency/ Housing) have been assigned in accordance with the priority guidelines as shown on the Description of Priorities page herein. Additionally, since many projects in the CIP are conceptual in nature, the general outline for cost estimates provided in last year's CIP document was revised and utilized as shown on the Parameters for CIP Budget Cost page herein. The fiscal years 2013-17 CIP identifies a total of forty nine (49) projects consisting of fourteen (14) Circulation projects totaling $312,869,992; the Infrastructure/Other section consists of twenty four (24) projects totaling $34,260,051; the Parks and Recreation section consists of ten (10) projects totaling $5,027,844; and the Successor Agency to the Temecula Redevelopment Agency (SARDA) I Housing) section consists of one (1) project totaling $15,360,811. The total cost to complete all of the proposed projects is $367,518,698, of which $104,831,467 is programmed for fiscal year 2012-13. Also of note, in this document, there is over $111.9 million in projects with unspecified funding sources. These projects have been identified as necessary infrastructure for the City, and will require that funding sources be identified before the projects can commence. Number of Pro iects Type of Project 14 Circulation 24 Infrastructure/Other 10 Parks and Recreation 1 SARDA / Housing 49 Cost of Projects $312,869,992 34, 260, 051 5,027,844 15,360,811 $367,518,698 CIP BUDGET INFORMATION PROVIDED Information included in this document is as follows: ■ Description of Levels provides the guidelines used in prioritizing projects. ■ Parameters for CIP Budget Cost Estimates provides standard estimating criteria for project costs. ■ Description of Revenue Sources provides a general description of sources of revenue for the CIP. ■ Projected Revenue Summary provides five-year projections for each of the major sources of funds to be utilized for capital improvements. ■ Project Summary by Type of Project provides summary information of the Capital Improvement projects arrayed on spreadsheets by the type of project and priority. CITY OF TEMECULA 1 Capital Improvement Program Fiscal Year 2013-17 TRANSMITTAL MESSAGE (continued) • Comparison Between Projected Revenue and Costs provides summary information of costs versus revenue in each fiscal year by source of funds. • Project Description Sheets each sheet provides a Project Description, Benefit/Core Value, Project Status, Department, Level, Project Cost (including the fiscal year or years in which the project is anticipated to be constructed), Source of Funds, Future Operation & Maintenance Costs, and a location map. Project description categories include Circulation, Infrastructure/Other, Parks and Recreation, and SARDA/Housing. • Future Years Projects provide an opportunity for long range planning that exceeds the five-year period in each of the major groupings (Circulation, Infrastructure, Parks and Recreation, Redevelopment and Affordable Housing). CONCLUSION The revenue estimates, although conservative, are strictly estimates. The actual amount of funds available for construction will vary based upon the state of the economy. The City's major revenue sources are primarily received from various County programs, State grant programs, and Special Districts. The City Council will be updated throughout the year on the status of projects and corresponding revenue sources. The fiscal years 2013-17 Capital Improvement Program is a result of a total team effort of both City staff and City Council. There are 39 projects which are scheduled to begin design, construction and/or be completed in fiscal year 2012-13. These projects are intended to enhance the safety and quality of life for all citizens in the City of Temecula. I would like to thank staff and the City Council for all of the contributions that were made in developing the capital budget that will serve as the footprint for Temecula's future. Sincerely, Robert C. Johnson City Manager 8 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 RESOLUTION OF THE CITY COUNCIL RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2013-17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012-2013 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 16, 2012, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. 9 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 RESOLUTION OF THE CITY COUNCIL (continued) Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall riot apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2013-17 is consistent with the General Plan. Section 5. That certain a document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program FY 2013-17" included herein, are appropriations for FY 2012-13, and are hereby adopted. The CIP appropriations for the FY 2011-12 which have not been completed, encumbered, nor included in the FY 2013-17 CIP, are hereby carried over for each applicable project to the FY 2012-13. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and it is likely to affect her employer and its property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvements project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. B. C. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. 10 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 RESOLUTION OF THE CITY COUNCIL (continued) D. E. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ) ss ) Chuck Washington, Mayor I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: 11 Susan W. Jones, MMC City Clerk ECULA CITY OF TEM ■ Capital Improvement Program Fiscal Year 2013-17 CSMFO CERTIFICATE OF AWARD r r r� r CaCifornia Society of iunicipaCFinance Officers Certificate of Award Excellence Award in Capital Budget Fiscal Year 2011-2012 Presented to the City of Temecula For meeting the criteria established to achieve the Excellence Award in Capital Budget. February 29, 2012 Scott Johnso,(/ CSMFO President Chu Thai, Chair Professional Standards and Recognition Committee Dedicated Frcellence in Municipal Financial Reporting 13 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 CITY ORGANIZATIONAL CHART Citizens of Temecula 2 City Attorney J City Clerk J City Council JJ City Manager J 1 - Commissions 2 1 Administrative Services i i Development Services ) Community Services/ Recreation 1 Public Works J 14 1 Police / Fire J CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 DESCRIPTION OF LEVEL RANKING AND FUTURE YEARS PROJECTS LEVEL 1: LEVEL 11: LEVEL 111: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated or financial opportunity losses may result. The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. FUTURE YEARS PROJECTS: The project will be an improvement to the community, but does not necessarily need to be completed within a five- year capital improvement program time frame. 15 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 DESCRIPTION OF REVENUE SOURCES Assembly Bill 2766 (AB 2766) State funds that are available to implement programs and projects that reduce air pollution from motor vehicles. Bicycle Transportation Account (BTA) State funds that are available for projects that improve safety and convenience for bicycle commuters. Capital Project Reserves City General Funds retained for capital improvement projects. Community Development Block Grant (CDBG) Federal funds allocated to local government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to be applied for and used within a broad functional area such as community development. Community Facilities District (CFD) A tool that allows the City to construct desired and authorized public improvements with costs of the projects paid for by the benefited properties within the boundaries of a designated area. The costs are then financed through the issuance of bonds payable over a period of years. Development Impact Fees (DIF) Fees generated by development applications to offset the effect of development to include infrastructure, fire protection, public facilities and services, libraries, roads, schools, parks, traffic signal mitigation and open space/public art. Fees are determined by the cost of the project at the time of application. Highway Bridge Program (HBP) Authorized by the Federal Transportation Equity Act for the 21st Century (TEA - 21), this program provides for the replacement or rehabilitation of public highway bridges over waterways, other topographical barriers, other highways or railroads. Housing -Related Parks Program (HCD) Authorized by the Department of Housing and Community Development, this program provides funds for parks and recreation projects that benefit the community and add to the quality of life. Allocations are based on affordable housing units. Measure A (Local Streets and Roads) Funds generated from the one-half percent sales tax levied throughout Riverside County to carry out transportation projects by the County and cities. 16 CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 DESCRIPTION OF REVENUE SOURCES (continued) Quimby The City's park -in -lieu or park development fee is assessed under provisions of the Subdivision Map Act which allows the City to require the dedication of land or the payment of a fee in lieu of land to be used for the purchase (or development) of park property. RDA Affordable Housing Tax Allocation Bonds (TABS) This Agency has the authority to pay for public improvements that will be repaid from tax revenue received by the Agency. The size of the bond issue is dependent on the amount of tax revenue received. No additional tax is paid by properties within the redevelopment area. The Agency receives its revenue from its ability to collect the full amount of taxes paid by all new development (above a base figure established by the County). Reimbursements/Other Funding made available from other agencies or sources on a reimbursement, donation, and contribution basis. The actual agreement states the conditions of monies specific to a particular project. Safe, Accountable, Flexible, Efficient, Transportation Equity Act — Legacy for Users (SAFETEA—LU) Signed into law on August 10, 2005, and provides for highways, highway safety, and public transportation to improve safety, reduce traffic congestion, and other activities related to solving transportation problems. This new program takes off where STP, TEA -21, and ISTEA left off. Senate Bill 621 and Senate Bill 821 Represents a regional organization made up of tribal governments primarily within Riverside and San Bernardino counties. TASIN member tribes contribute a percentage of their gaming revenues to the Indian Gaming Special Distribution Fund (SDF), as established by the State Legislature, to offset the impacts of Indian gaming on public services and infrastructure. State Transportation Improvement Program (STIP) Augmentation State funds from a Proposition 1B bond measure that shall be used as additional augmentation funding for the five-year State Transportation Improvement Programs. Transportation Uniform Mitigation Fee (TUMF) Multi -jurisdictional development impact fee paid for by new development to provide the transportation infrastructure necessary to accommodate new development. 17 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PARAMETERS FOR CIP BUDGET COST ESTI MATES ADMINISTRATION COSTS AS A PERCENTAGE OF ESTIMATED TOTAL PROJECT COSTS Estimated Total Project Costs Over $10 Million $5 Million to $10 Million $1 Million to $5 Million $500,000 to $1 Million $100,000 to $500,000 Less than $100,000 Administration Costs ge Percenta 7% 10% 15% 20% 25% 30% DESIGN COSTS AS A PERCENTAGE OF TOTAL CONSTRUCTION COSTS Estimated Total Design Costs Construction Costs Percentage Over $10 Million 7% $5 Million to $10 Million 10% $1 Million to $5 Million 15% $500,000 to $1 Million 18% $100,000 to $500,000 20% Less than $100,000 25% ACQUISITION COSTS (vacant, per square foot) Property Zoning Industrial Property Commercial/Retail/Office Commercial — Old Town Rural/Residential Flood Plain Multi -Family Residential Single Family Residential Estimated Cost (vacant, per sq. ft.) $12.00 $20.00 $50.00 $0.50 - $2.00 $0.57 $5.00 $3.00 CONSTRUCTION COSTS Building Type Assembly Use Building (per sq. ft.) Office (per sq. ft.) Multi -Family Housing (per sq. ft.) Community Parks (per acre) Neighborhood Parks (per acre) Estimated Cost $300 $300 $175 $340,000 $250,000 Parameters for the CIP cost estimates are adjusted annually to reflect current economic conditions and cost of living increases. 18 CITY OF TEMECU LA ■ Capital Improvement Program Fiscal Year 2013-17 PROJECTED REVENUE SUMMARY FUNDING SOURCE Available Fund Balance Projected 2012-2013 Revenue Projected 2013-2014 Revenue Projected 2014-2015 Revenue Projected 2015-2016 Revenue Projected 2016-2017 Revenue Projected Funds Available Assembly Bill 2766 Capital Project Reserves Community Development Block Grant (CDBG) Community Facilities Districts Roripaugh Community Facilities District Wolf Creek Community Facilities District Development Impact Fees (DIF) Corporate Facilities Fire Facilities Library Facilities Open Space and Trails Parks and Recreation Police Facilities Public Art Quimby Street Improvements Traffic Signals Measure A Programs Measure A (Local Streets and Roads) Grants Bicycle Transportation Account (BTA) Housing Related Parks Grant (HCD) Highway Bridge Program (HBP) SAFETEA-LU STIP Augmentation Successor Agency to the Temecula Redevelopment Agency RDA Affordable Housing (TABs 2010) 2,086,667 RDA Affordable Housing (TABS 2011) 13,124,144 $ 265,426 $ 91,403 $ 92,823 $ 94,260 $ 95,714 $ 97,185 $ 736,811 4,544,569 3,043,593 7,324,614 139,648 139,648 139,648 15,331,720 1,400,000 320,000 320,000 320,000 320,000 2,680,000 27,098,271 57,478 8,607 27,164,356 770,854 770,854 139,358 332,467 301,863 328,672 33,930 529,526 189,554 170,362 34,507 38,376 38,984 227,197 488,733 482,345 511,714 67,579 383,021 311,861 267,060 53,164 49,269 73,955 822,564 1,021,879 882,411 176,735 169,032 253,726 361,815 226,367 197,534 30,604 31,839 46,418 179,362 12,996 12,296 11,496 10,946 10,946 102 293,859 301,785 119,273 97,185 156,739 4,596,744 1,742,532 1,610,310 247,507 459,190 151,121 88,835 251,394 231,193 35,060 65,220 21,391 1,136,290 1,001,309 1,777, 568 1,138,330 3,326,347 894,577 238,042 968,943 8,807,404 693,093 6,564,209 894,983 897,711 900,048 901,976 903,470 11,062,397 Reimbursements/Other Shea Homes Reimbursement Rancho California Water District Senate Bills Senate Bill 621 Senate Bill 821 9,711,451 Transportation Uniform Mitigation Fee (TUM F) Community and Environmental Transportation Accountability Program (CETAP) Riverside County Transportation Commission (RCTC) Western Riverside Council of Governments (WRCOG) TOTAL REVENUE $71,127,560 126,425 108,300 6,250,510 173,808 76,725 12,809,891 917,112 8,467,945 $ 38,835,170 19 1,600,000 1,600,000 500,000 6,425,109 5,302,715 6,758,252 $ 33,723,982 7,902,203 41,774,237 $ 54,222,950 31,545, 000 9,478,277 13,127,635 $ 44,242,058 $15,442,727 126,425 108,300 6,250,510 3,200,000 31,545, 000 2,086,667 13,124,144 173,808 500,000 9,711,451 76,725 19,235,000 14,122,030 79,606,346 $ 257,594,447 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY Milt OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 CIRCULATION Abbott Corporation Roadway Improvements Butterfield Stage Road Extension Flashing Beacons and Speed Advisory Signs French Valley Parkway / Interstate -15 Over -Crossing and lnterchange Improvements -Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements -Phase II Interstate -15 / State Route 79 South Ultimate Interchange Capital Project Reserves / SARDA CFD (Roripaugh Ranch) Reimbursement/ Other (Shea Homes) TUMF DIF (Traffic Signals) Unspecified* Capital Project Reserves DIF (Street Improvements) Measure A -Local Street and Road TUMF (CETAP/RCTC)(1) TUMF (RCTC)(2) TUMF (WRCOG)(3) TUMF (WRCOG)(4) Capital Project Reserves CFD (Harveston) DIF (Street Improvements) Federal Highway Administration Measure A (Local Streets and Roads) Reimbursements/Other (Land Donation) SAFETEA-LU STIP Augmentation(1) TUMF (RCTC)(2) TUMF (WRCOG)(3) TUMF (WRCOG)(4) TUMF (WRCOG)(5) TUMF (WRCOG)(6) TUMF (WRCOG)(7) Unspecified(8) CFD (Crowne Hill) Reimbursement/Other (Morgan Hill) SAFETEA-LU Senate Bill 621 TUMF (RCTC/CETAP)(1) TUMF (RCTC/Region)(2) TUMF (RCTC/Region)(3) Unspecified(4) 20 15, 253,140 1,438,000 37,483 444,203 1,147, 289 765,000 2,462,295 560,523 479,571 1,005,840 75,360 8,000 1,627,914 6,000,000 4,137, 593 739,506 502,211 1,190, 582 4,691,078 4,452,000 750,000 25, 503, 383 173,808 44,095 129,831 1,722,062 12, 809, 891 917,112 1,394,780 763,792 4,151, 552 2,817,477 5,549,256 1,166, 991 91,000 6,425,109 167,500 5,289,162 700,000 750,000 1,600, 000 4,162,195 5,321,805 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE CIRCULATION 35,000 75,000 1,600, 000 1,500,000 11,979,000 20, 874, 088 76,725 97,285 7,804,918 9,841,281 20,000 35,000 35,000 75,000 75,000 31,545,000 9,478,277 13,127, 635 12,959,313 40,854,955 21 750,000 750,000 41,923,514 26,670,374 173,808 173,808 1,438,000 81,578 44,095 20,000 20,000 325,831 325,831 444,203 2,869,351 20, 000, 000 3,379,407 560,523 1,394,780 1,635,863 1,005,840 75,360 8,000 1,627,914 6,000,000 1,600,000 31,545,000 4,137,593 10,180, 220 3,517,477 2,250,000 11,979,000 43, 480, 000 53, 814, 268 502,211 1,190, 582 1,600,000 14, 479, 254 4,452,000 97,285 13,126, 723 9,841,281 1,722,062 19, 235, 000 917,112 1,394,780 1,156, 292 1,600,000 31,545,000 9,440,714 3,517,477 2,250,000 11,979,000 43, 480, 000 53, 814, 268 1,600,000 9,788,176 97,285 13,126, 723 9,841,281 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 a PROJECT SUMMARY BY Mit OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 Main Street Bridge Over Murrieta Creek (Replacement) Medians and Parkways -Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Capital Project Reserves DIF (Street Improvements) HBP DIF (Medians) DIF (Street Improvements) Unspecified* Capital Project Reserves DIF (Street Improvements) Unspecified* Pavement Rehabilitation Program -Citywide Capital Project Reserves Measure A Unspecified* Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation—Citywide Traffic Signal Interconnect Equipment Installation Western Bypass Bridge Over Murrieta Creek DIF (Traffic Signals) Unspecified* DIF (Traffic) Unspecified* DIF (Traffic Signals) Unspecified* Capital Project Reserves TUMF (WRCOG)(1) TUMF (WRCOG)(2) TUMF (WRCOG)(3) Unspecified(4) 41,729 975,063 11,048 123,541 213,600 738,639 826,126 3,676,614 17,930 272,409 263,942 639,215 13,500 526,070 6,250,510 258,459 7,122,136 3,383,745 5,737,130 142,070 217,000 11,338 104,136 231,000 3,902,289 897,711 155,000 TOTAL CIRCULATION PROJECTS $ 54,830,944 $ 80,479,633 $ 30,859,762 22 1 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE 750,000 629,739 10, 002, 453 900,048 3,899,952 134,928 70,072 537,500 400,000 735,649 296,500 6,389,000 2,334,279 901,976 903,470 3,898,024 3,896,530 205,000 80,000 502,000 575,000 1,400,000 41,729 1,501,133 6,250,510 11,048 613,000 750,000 213,600 8,490,514 10, 002, 453 8,112,160 13, 016, 949 11,694,506 449,928 355,072 217,000 3,014,500 272,409 400,000 275,280 1,479,000 310,000 6,389,000 2,334,279 526,070 6,250,510 489,459 750,000 7,751,875 10, 002, 453 7,286,034 9,340,335 11,694,506 431,998 355,072 217,000 3,014,500 400,000 11,338 839,785 296,500 6,389,000 2,334,279 $ 80,963,417 $ 59,599,590 $ 59,567,590 $ 1,400,000 $ 367,700,936 $ 312,869,992 23 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 a PROJECT SUMMARY BY Milt OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 INFRASTRUCTURE/OTHER Bike Lane and Trail Program Business Incubator- Tenant Improvement City Facilities Rehabilitation Citywide Storm Drain Improvements Corporate Meeting and Event Space Ecological Reserve Open Space Concept Plan Fire Station 73 Living Quarters Upgrade Fire Station Roripaugh Ranch Site Library Parking Phase II Medians and Ornamental Pedestrian Barriers -Citywide Murrieta Creek Improvements Old Town Police Store Front Sign Old Town Public Art Old Town Sidewalk Rehabilitation Open Space Acquisition Program Pechanga Parkway Environmental Mitigation Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Sixth Street Restrooms Renovation Teen/Young Adult Village Temecula City Entry Monumentation DIF (Open Space) Unspecified* DIF (Corporate Facilities) Capital Project Reserves Unspecified* Capital Project Reserves DIF (Corporate Facilities) DIF (Open Space) DIF (Fire) Unspecified* CFD (Roripaugh Ranch) DIF (Fire) Reimbursement/Other (Riverside County) Capital Project Reserves DIF (Library) DIF (Street Improvements) Unspecified* Capital Project Reserves Unspecified* DIF (Police Facilities) DIF (Public Art) CDBG DIF (Open Space) CFD (Wolf Creek) AB 2766 Bicycle Transportation Account (BTA) Capital Project Reserves Unspecified* DIF (Corporate Facilities) Capital Project Reserves Unspecified* 500,000 429,326 1,947,090 2,097,100 24,228 413,056 132,412 2,800 80,447 12,987 96,612 78,920 135,000 500,000 475,806 50,000 574,429 197,929 40,000 50,000 192,358 510,863 602,407 159,413 126,425 50,000 100,000 Capital Project Reserves 150,000 24 250,000 500,000 300,000 45,684 150,000 167,060 22,000 7 • CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE INFRASTRUCTURE/OTHER 1 250,000 500,000 325,000 250,000 266,380 500,000 500,000 150,000 653,380 826,620 1,186, 000 250,000 2,750,000 3,516,380 250,000 3,516,380 135,000 135,000 1,500,000 1,500,000 905,132 1,000,000 1,500,000 475,806 625,000 625,000 50,000 50,000 803,380 826,620 2,521,519 197,929 2,097,100 24,228 1,599,056 40,000 300,000 300,000 132,412 50,000 50,000 50,000 150,000 150,000 160,407 150,000 22,000 22,000 150,000 680,000 50,000 240,842 1,280,000 838,330 803,380 826,620 574,429 197,929 1,186, 000 40,000 300,000 150,000 50,000 238,042 1,280,000 838,330 22,000 770,854 690,407 3,575,000 25 7,071,000 172,400 223,037 78,920 7,071,000 159,413 126,425 7,071,000 50,000 50,000 100,000 3,575,000 100,000 3,575,000 150,000 150,000 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 Temecula Community Center Renovation CDBG 1,200,000 DIF (Parks & Recreation) 390,400 Temecula Park and Ride AB 2766 92,126 Capital Project Reserves 272,967 Unspecified* Theater Energy Efficient Lighting Including Technology and Equipment Upgrade DIF (Parks & Recreation) 222,400 Theater Remediation Capital Project Reserves 795,000 2,084,175 YMCA Building** DIF (Parks & Recreation) 231,843 882,411 iAL INFRASTRUCTURE/OTMOJECTS Eir$ 6,180,071 $ 6,754,273 $ 4,401,330 26 i $ 5,269,142 $ 2,621,032 $ 4,713,274 $ 10,501,000 $ 40,440,122 $ 34,260,0511 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 SISECT ika TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE 577,398 1,421,602 176,735 169,032 149,894 1,200,000 390,400 669,524 272,967 1,421,602 1,200,000 390,400 577,398 1,421,602 222,400 222,400 2,879,175 2,879,175 1,609,915 1,609,915 27 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY Milt OF PROJECT PROJECT SOURCE OF FUNDS ACTUALS TO DATE 2012-13 2013-14 PARKS / RECREATION Children's Museum Enhancement Project DIF (Parks & Recreation) 114,000 Flood Control Channel Reconstruction and Repair Capital Project Reserves 250,000 Unspecified* Inclusive Play Structures DIF (Parks & Recreation) 346,500 DIF (Quimby) 500,000 Neighborhood Park Security Lighting Parks Improvement Program Reclaimed Water Irrigation Retrofit - Various Sites Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond DIF (Quimby) Unspecified* Capital Project Reserves DIF (Quimby) Unspecified* Capital Project Reserves Reimbursements/Other (RCWD) Capital Project Reserves Proposition 42 Reimbursements/Other (FEMA)* 318,951 88,000 171,948 250,000 50,000 28,650 Sam Hicks Monument Park Playground Replacement CDBG 50,000 DIF (Quimby) HCD 108,300 Senior Citizen Outdoor Fitness Lot DIF (Parks & Recreation) 89,800 Tennis Court Lighting - Great Oak High School DIF (Parks & Recreation) 449,500 250,000 40,000 250,000 50,000 50,000 500,000 29,650 162,500 p TOTAL PARKS / RECREATION PROJECTS $ 57$$99 $ 2,236,750 $ 1,332,150 Affordable Housing SARDA / HOUSING CDBG 150,000 SARDA Housing Tax Increment 2,842,790 SARDA Housing (2010 TABS) 4,000,000 2,086,667 SARDA Housing (2011 TABS) 1,859,666 13,124,144 TOTAL SARDA PROJECTS 8,702,456 15, 360, 811 TOTALS $ 70,292,370 $ 104,831,467 $ 36,593,242 **This agreement establishes a payment from DIF Parks and Recreation for YMCA property 28 1 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 PROJECT SUMMARY BY TYPE OF PROJECT 2014-15 2015-16 2016-17 Future Years TOTAL PROJECT COST TO COST COMPLETE PARKS / RECREATION 40,000 250,000 29,648 114,000 114,000 500,000 250,000 250,000 500,000 346,500 500,000 40,000 40,000 250,000 250,000 29,648 29,648 40,000 120,000 500,000 500,000 346,500 500,000 40,000 120,000 500,000 500,000 100,000 100,000 750,000 750,000 50,000 50,000 500,000 466,195 88,000 171,948 50,000 162,500 108,300 89,800 500,000 147,244 50,000 162,500 108,300 89,800 449,500 449,500 $ 319,648 $ 569,648 $ 319,648 $ 250,000 $ 5,606,743 $ 5,027,844 SARDA / HOUSING 150,000 2,842,790 6,086,667 14, 983, 810 150,000 2,086,667 13,124,144 24, 063, 267 15, 360, 811 $ 86,552,207 $ 62,790,270 $ 64,600,512 $ 12,151,000 $ 437,811,068 $ 367,518,698 29 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 EXPENDITURE SUMMARY BY PROJECT INFRASTRUCTURE 9% PARKS and RECREATION 2% SARDA/ HOUSING 4% 85% CIRCULATION PROJECTED EXPENDITURES: $367,518,698 30 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 CIP MAJOR REVENUE SOURCES DIF 8% OTHER 0% FEDERAL 4% SARDA 16% STATE 16% SPECIAL DISTRICTS 11% CITY 6% 49% COUNTY PROJECTED REVENUES: $257,594,447 31 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Available Actuals to Fund Balance Date 2012-13 Assembly Bill 2766 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Temecula Park and Ride 'tat Project Reserves Abbott Corporation Roadway Improvements City Facilities Rehabilitation Citywide Storm Drain Improvements Flood Control Channel Reconstruction and Repair French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase 11 Library Parking Phase 11 Main Street Bridge Over Murrieta Creek (Replacement) Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Murrieta Creek Improvements Parks Improvement Program Pavement Rehabilitation Program- Citywide Reclaimed Water Irrigation Retrofit - Various Sites Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect Teen/Young Adult Village Temecula City Entry Monumentation Temecula Park and Ride Theater Remediation Western Bypass Bridge Over Murrieta Creek 12,987 159,413 92,126 Total Cost Total Revenue $ 265,426 $ 105,113 $ 159,413 $ 91,403 500,000 429,326 479,571 24,228 41,729 213,600 132,412 750,000 500,000 475,806 250,000 129,831 763,792 250,000 826,126 3,383,745 318,951 28,650 78,920 100,000 150,000 272,967 795,000 263,942 11,338 Total Cost $ 3,581,772 $ 7,588,162 Total Revenue $ 4,544,569 $ 3,043,593 Affordable Housing Old Town Sidewalk Rehabilitation Sam Hicks Monument Park Playground Replacement Temecula Community Center Renovation 150,000 50,000 1,200,000 Total Cost $ 1,400,000 ue $ 1,400,000 Butterfield Stage Road Extension Fire Station Roripaugh Ranch Site French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Pechanga Parkway Improvements Environmental Mitigation 32 15,253,140 25,503,383 1,947,090 1,005,840 502,211 80,447 574,429 602,407 Total Cost $ 18,788,728 $ 26,680,219 Total Revenue $ 27,869,125 $ 57,478 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 577,398 172,400 159,413 669,524 577,398 $ 577,398 $ 841,924 $ 736,811 $ 92,823 $ 94,260 $ 95,714 $ 97,185 $ 736,811 750,000 750,000 500,000 1,500,000 1,000,000 905,132 475,806 250,000 500,000 500,000 91,000 35,000 35,000 35,000 325,831 325,831 167,500 75,000 75,000 75,000 1,635,863 1,156,292 24,228 41,729 213,600 132,412 250,000 500,000 500,000 3,902,289 8,112,160 7,286,034 50,000 50,000 50,000 29,650 29,648 29,648 29,648 466,195 147,244 78,920 100,000 100,000 150,000 150,000 272,967 2,084,175 2,879,175 2,879,175 275,280 11,338 $ 7,324,614 $ 139,648 $ 139,648 $ 139,648 $ 18,913,492 $ 15,331,720 $ 7,324,614 $ 139,648 $ 139,648 $ 139,648 $ 15,331,720 150,000 150,000 150,000 150,000 680,000 150,000 1,280,000 50,000 1,200,000 150,000 1,280,000 50,000 1,200,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 680,000 $ 2,680,000 $ 2,680,000 $ 320,000 $ 320,000 $ 320,000 $ 320,000 $ 2,680,000 1,166,991 22,000 22,000 22,000 22,000 41,923,514 26,670,374 2,521,519 574,429 1,005,840 502,211 770,854 690,407 $ 1,188,991 $ 22,000 $ 22,000 $ 22,000 $ 46,723,938 $ 27,935,210 $ 8,607 ' $ 27,935,210 33 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project DIF - Corporate Facilities Business Incubator - Tenant Improvement Corporate Meeting and Event Space Sixth Street Restrooms Renovation Total Cost Total Revenue DIF - Fire Facilities Fire Station 73 Living Quarters Upgrade Fire Station Roripaugh Ranch Site Total Cost Available Actuals to Fund Balance Date 2012-13 135,000 50,000 $ 185,000 $ 139,358 197,929 $ 197,929 Total Revenue $ 529,526 DIF - Library Facilities Library Parking Phase II Total Cost Total Revenue $ 189,554 413,056 $ 413,056 $ 227,197 DIF - Open Space / Trails Bike Lane and Trail Program Ecological Reserve Open Space Concept Plan Open Space Acquisition Program Total Cost 50,000 510,863 $ 560,863 Total Revenue $ 383,021 DIF - Parks & Recreation Children's Museum Enhancement Project Inclusive Play Structures Senior Citizen Outdoor Fitness Lot Temecula Community Center Renovation Tennis Court Lighting - Great Oak High School Theater Energy Efficient Lighting Including Technology and Equipment Upgrade YMCA Building** DIF - Police Facilities Old Town Police Store Front Sign DIF - Public Art Old Town Public Art Total Cost Total Revenue Total Cost $ 311,861 114,000 346,500 89,800 390,400 449,500 222,400 231,843 $ 1,844,443 $ 822,564 $ 1,021,879 50,000 $ 50,000 Total Revenue $ 361,815 $ 226,367 2,800 Total Cost $ 2,800 $ Total Revenue $ 179,362 DIF - Quimby Inclusive Play Structures Neighborhood Park Security Lighting Parks Improvement Program Sam Hicks Monument Park Playground Replacement 34 192,358 192,358 $ 12,996 500,000 50,000 Total Cost $ 550,000 Total Revenue $ 102 $ 293,859 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 300,000 325,000 135,000 625,000 50,000 135,000 625,000 50,000 $ 300,000 $ 325,000 $ 810,000 $ 810,000 $ 332,467 $ 301,863 $ 328,672 $ 33,930 $1,136,290 150,000 653,380 803,380 803,380 197,929 197,929 $ 150,000 $ 653,380 $ 1,001,309 $ 1,001,309 $ 170,362 $ 34,507 $ 38,376 $ 38,984 $ 1,001,309 1,186, 000 1,599, 056 1,186, 000 $ 1,186,000 $ 1,599,056 $ 1,186,000 $ 488,733 $ 482,345 $ 511,714 $ 67,579 $ 1,777,568 250,000 167,060 160,407 250,000 50,000 838,330 250,000 50,000 838,330 $ 417,060 $ 160,407 $ 1,138,330 $ 1,138,330 $ 267,060 $ 53,164 $ 49,269 $ 73,955 $ 1,138,330 882,411 176,735 169,032 149,894 114,000 346,500 89,800 390,400 449,500 222,400 1,609,915 114,000 346,500 89,800 390,400 449,500 222,400 1,609,915 $ 882,411 $ 176,735 $ 169,032 $ 149,894 $ 3,222,515 $ 3,222,515 $ 882,411 $ 176,735 $ 169,032 $ 253,726 $ 3,326,347 50,000 50,000 $ 50,000 $ 50,000 $ 197,534 $ 30,604 $ 31,839 $ 46,418 $ 894,577 45,684 240,842 238,042 $ 45,684 $ 240,842 $ 238,042 $ 12,296 $ 11,496 $ 10,946 $ 10,946 $ 238,042 40,000 50,000 162,500 500,000 40,000 100,000 162,500 500,000 40,000 100,000 162,500 $ 252,500 $ 802,500 $ 802,500 $ 301,785 $ 119,273 $ 97,185 $ 156,739 $ 968,943 35 Federal and State Grant IBTA/EDI /EECBG/FHA /H AFETEA-LU/ CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Available Actuals to Fund Balance Date 2012-13 DIF - Road Median Improvements Medians and Parkways -Citywide DIF - Street Improvements French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase 11 Main Street Bridge Over Murrieta Creek (Replacement) Median and Ornamental Pedestrian Barriers- Citywide Medians and Parkways -Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road NIP DIF - Traffic Signals Flashing Beacons and Speed Advisory Signs Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation — Citywide Traffic Signal Interconnect Equipment Installation =re A - Local Sas and Road French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II Pavement Rehabilitation Program -Citywide Total Cost Total Revenue Improvements - Improvements - Total Cost Total Revenue Total Cost ue 11,048 $ 11,048 444,203 75,360 975,063 123,541 738,639 526,070 40,000 258,459 7,122,136 $ 2,356,806 $ 7,946,665 $ 4,596,744 $ 1,742,532 37,483 17,930 272,409 44,095 142,070 217,000 $ 327,822 $ 403,165 $ 88,835 $ 251,394 Improvements- Improvements - 1,147,289 1,722,062 1,627,914 3,676,614 5,737,130 Total Cost $ 6,451,817 $ 7,459,192 Total Revenue $ 6,564,209 $ French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Phase II Interstate -15 / State Route 79 South Ultimate Interchange Main Street Bridge Over Murrieta Creek (Replacement) Sam Hicks Monument Park Playground Replacement Santa Gertrudis Creek Pedestrian Bicycle Trail Extension and Intercon Proposition 42 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 36 Improvements - Improvements - Improvements - nect Total Cost Total Revenue 894,983 8,000 96,612 6,250,510 108,300 126,425 $ 104,612 $ 6,485,235 $ 6,485,235 88,000 Total Cost $ 88,000 Total R CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C111.1111aJECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 11,048 $ 11,048 231,000 629,739 444,203 75,360 1,501,133 40,000 613,000 8,490,514 526,070 40,000 489,459 7,751,875 $ 231,000 $ 629,739 $ 11,164,210 $ 8,807,404 $ 1,610,310 $ 247,507 $ 459,190 $ 151,121 $ 8,807,404 155,000 134,928 81,578 449,928 217,000 272,409 44,095 431,998 217,000 $ 155,000 $ 134,928 $ 1,020,915 $ 693,093 $ 231,193 $ 35,060 $ 65,220 $ 21,391 $ 693,093 897,711 900,048 901,976 903,470 2,869, 351 1,722,062 1,627,914 13,016,949 9,340,335 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $ 17,514,214 $ 11,062,397 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $11,062,397 1,600,000 1,600,000 31, 545, 000 8,000 1,600,000 1,600,000 31,545,000 31,545,000 1,600,000 1,600,000 6,250,510 6,250,510 108,300 108,300 223,037 126,425 $ 1,600,000 $ 1,600,000 $ 31,545,000 $ 41,334,847 $ 41,230,235 $ 1,600,000 $ 1,600,000 $ 31,545,000 $ 41,230,235 88.000 $ 88,000 37 SARDA /Housing (RDA -H) 1 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Affordable Housing SARDA / Housing (2010 and 2011 TABs) Affordable Housing Affordable Housing Total Cost Total Revenue Available Actuals to Fund Balance Date 2012-13 2,842,790 $ 2,842,790 4,000,000 2,086,667 1,859,666 13,124,144 Total Cost $ 5,859,666 $ 15,210,811 Total Revenue $ 15,210,811 Butterfield Stage Road Extension Fire Station Roripaugh Ranch Site French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Reclaimed Water Irrigation Retrofit - Various Sites Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond Total Cost Total Revenue 173,808 2,097,100 6,000,000 1,190, 582 171,948 $ 9,459,630 $ 173,808 1 Interstate -15 / State Route 79 South Ultimate Interchange $ 173,808 4,691,078 5,549,256 Total Cost $ 4,691,078 $ 5,549,256 Total Revenue $ 9,711,451 $ 76,725 Butterfield Stage Road Extension 1,438,000 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 765,000 12,809,891 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 2,462,295 917,112 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 560,523 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 1,394,780 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 4,137,593 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 739,506 4,151,552 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 2,817,477 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 38 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 2.842.790 $ 2,842,790 6,086,667 2,086,667 14, 983, 810 13,124,144 $ 21,070,477 $ 15,210,811 $ 15,210,811 500,000 173,808 2,097,100 6,000,000 1,190, 582 500,000 171,948 173,808 500,000 $ 500,000 $ 10,133,438 $ 673,808 $ 500,000 4,162,195 76,725 14,479,254 $ 673,808 9,788,176 $ 4,162,195 $ 76,725 $ 14,479,254 $ 9,788,176 $ 9,788,176 1,438,000 6,425,109 20, 000, 000 19, 235, 000 3,379,407 917,112 560,523 1,394,780 1,394,780 4,137, 593 5,289,162 10,180,220 9,440,714 700,000 3,517,477 3,517,477 750,000 1,500,000 2,250,000 2,250,000 11,979,000 11,979,000 11,979,000 20,874,088 9,478,277 13,127,635 43,480,000 43,480,000 39 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS a CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 Project Available Actuals to Fund Balance Date 2012-13 Interstate -15 / State Route 79 South Ultimate Interchange Interstate -15 / State Route 79 South Ultimate Interchange Interstate -15 / State Route 79 South Ultimate Interchange Western Bypass Bridge Over Murrieta Creek Western Bypass Bridge Over Murrieta Creek Western Bypass Bridge Over Murrieta Creek Total Cost Mr W Total Revenue Bike Lane and Trail Program City Facilities Rehabilitation Fire Station 73 Living Quarters Upgrade Flashing Beacons and Speed Advisory Signs Flood Control Channel Reconstruction and Repair French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Median and Ornamental Pedestrian Barriers- Citywide Medians and Parkways- Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Murrieta Creek Improvements Neighborhood Park Security Lighting Parks Improvement Program Pavement Rehabilitation Program- Citywide Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Teen/Young Adult Village Temecula Park and Ride Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation — Citywide Traffic Signal Interconnect Equipment Installation Western Bypass Bridge Over Murrieta Creek Total Cost Total Revenue Grand Total Cost 4,452,000 639,215 104,136 13,500 $ 15,207,632 $ 22,194,948 $ 22,194,948 $ 70,292,370 $ 104,831,467 venue $ 71,127,560 $ 38,835,170 **This agreement establishes a payment from DIF Parks and Recreation for YMCA property 40 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 C JECTED REVENUE AND COSTS 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost To Funds Cost Complete Available 5,321,805 97,285 7,804,918 735,649 296,500 6,389,000 4,452,000 97,285 13,126,723 1,479,000 310,000 6,389,000 97,285 13,126, 723 839,785 296,500 6,389,000 $ 18,486,076 $ 49,676,440 $ 9,478,277 $ 13,127,635 $ 128,171,008 $ 112,963,376 $ 18,486,076 $ 49,676,440 $ 9,478,277 $ 13,127,635 $ 112,963,376 250,000 500,000 9,841,281 300,000 750,000 10,002,453 50,000 40,000 250,000 3,899,952 1,421,602 70,072 537,500 400,000 2,334,279 250,000 500,000 826,620 266,380 2,750,000 500,000 20,000 250,000 250,000 12,959,313 40,854,955 50,000 40,000 250,000 3,898,024 205,000 502,000 50,000 40,000 250,000 3,896,530 7,071,000 3,575,000 80,000 575,000 1,400,000 3,516,380 1,500,000 826,620 20,000 3,516,380 1,500,000 826,620 20,000 500,000 500,000 53,814,268 9,841, 281 300,000 750,000 10,002,453 150,000 120,000 750,000 11,694,506 7,071,000 3,575,000 1,421,602 355,072 3,014,500 400,000 2,334,279 53,814,268 9,841,281 300,000 750,000 10,002,453 150,000 120,000 750,000 11,694,506 7,071,000 3,575,000 1,421,602 355,072 3,014,500 400,000 2,334,279 $ 30,647,139 $ 19,730,957 $ 50,107,865 $ 11,471,000 $ 111,956,961 $ 111,956,961 $ 36,593,242 $ 86,552,207 $ 62,790,270 $ 64,600,512 $ 12,151,000 $ 437,811,068 $ 367,518,698 $ 33,723,982 $ 54,222,950 $ 44,242,058 15,442,727 $ 257,594,447 41 CITY OF TEMECU LA ■ Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 44 Butterfield Stage Road Extension 46 Flashing Beacons and Speed Advisory Signs 48 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements -Phase I 50 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements -Phase II 52 Interstate -15 / State Route 79 South Ultimate Interchange 54 Main Street Bridge Over Murrieta Creek (Replacement) 56 Medians and Parkways -Citywide 58 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 60 Pavement Rehabilitation Program -Citywide 62 Traffic Signal Equipment Replacement Program — Citywide 64 Traffic Signal Installation — Citywide 66 Traffic Signal Interconnect Equipment Installation 68 Western Bypass Bridge Over Murrieta Creek 70 43 ABBOTT CORPORATION ROADWAY IMPROVEMENTS Circulation Project Location • hU41.01. 4 141 Slik41.0018, Aerial Data - March 2010 Feet 0 260 520 1.040 44 2014-15 $ 5,202 2012-13 2016-17 $ 5,412 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 ABBOTT CORPORATION ROADWAY IMPROVEMENTS Project Description: This project includes the design and construction of roadway improvements on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. Benefit / Core Value: This project improves traffic circulation on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity and Economic Prosperity. Project Status: This project is estimated to end construction by June 2013. Department: Public Works—Account No. 210.165.620 Level: II Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $750,000 $ 750,000 Totals $ - $750,000 $ - $ - $ - $ - $ - $ 750,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves / SARDA $750,000 $ 750,000 Total Funding: $ - $750,000 $ - $ - $ - $ - $ - $ 750,000 Future Operation & Maintenance Costs: 2013-14 $ 5,100 45 2015-16 $ 5, 306 $ 5,520 BUTTERFIELD STAGE ROAD EXTENSION Circulation Project Location iCALLE GIRASOL P 4'4 ck" -< -Z• o 0 #. T3 4413- ' k'Afp SOUTH LOOP RD 0 0 ,gr LIJ ISTA DEL N?Ofs! TE • 0 0 % RD 0 0 Aerial Data - March 2010 0 512.5 1025 Feet 2,050 46 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 BUTTERFIELD STAGE ROAD EXTENSION Prosect Description: This project includes the complete design and construction of four lanes on Butterfield Stage Road (from Rancho California Road to Murrieta Hot Springs Road), four lanes on Murrieta Hot Springs Road (from Butterfield Stage Road to the City limits), and two lanes on Calle Chapos (from Butterfield Stage Road to Walcott Road), totaling approximately 3.2 miles of road. Benefit / Core Value: This project improves traffic circulation by providing a crucial north and south arterial road on the eastern side of the City. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Protect Status:, Phase I of this project is under construction. It is anticipated that Phase II of this project will begin construction during fiscal year 2012-13. Department: Public Works—Account No. 210.165.723 Level: 1 Project Cost: Actuals to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost Administration $ 585,319 $ 807,141 $ 100,000 $ 1,492,460 Acquisition $15,006,728 $ 2,051,352 $1,166,991 $ 17,058,080 Construction* $ 504,761 $ 22,153,126 $1,066,991 $ 23, 724, 878 Construction $ 173,808 $ 173,808 Engineering $ 21,480 $ 338,520 $ 360,000 Design $ 572,852 $ 87,052 $1,166,991 $ - $ - $ - $ - $ 659,904 Environmental $ 240,000 $ 240,000 Totals $16,691,140 $25,677,191 $1,166,991 $ - $ - $ - $ - $ 43,535,322 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost CFD (Roripaugh Ranch) $15,253,140 $25,503,383 $1,166,991 $ 41,923,514 Reimbursement! Other (Shea Homes) $ 173,808 $ 173,808 TUMF $ 1,438,000 $ 1,438,000 Total Funding: $16,691,140 $25,677,191 $1,166,991 $ - $ - $ - $ - $ 43,535,322 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 18,360 $ 18,727 $ 19,102 $ 19,484 *Construction funding is for Phase I in fiscal year 2011-12 and Phase II in fiscal year 2012-13. Note: Assumes that only minor right-of-way acquisitions would be necessary and that all major right-of-way dedications are voluntary. 47 FLASHING BEACONS AND SPEED ADVISORY SIGNS Circulation Project Location S • NEW 48 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 FLASHING BEACONS AND SPEED ADVISORY SIGNS Circulation Project Protect Description: This project maintains the City's Neighborhood Traffic Calming Program by installing flashing beacons and/or speed advisory signs at school sites and neighborhoods. This project includes solar powered panels, chargeable batteries, and programmable timers to advise motorists of the school zone and residential speed limits. Benefit / Core Value: This project improves traffic safety in neighborhoods and school zones. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Protect Status: Two school locations, along with several neighborhood streets, have been identified for installation of flashing beacons and LED speed limit display signs for installation by end of fiscal year 2013. Department: Public Works—Account No. 210.165.670 Level: Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 37,483 $ 6,000 $ 2,000 $ 8,000 Construction $ 37,483 $ 32,095 $ 16,000 $ 85,578 Design $ 37,483 $ 6,000 $ - $ - $ - $ 2,000 $ - $ 8,000 Totals $ 37,483 $ 44,095 $ - $ - $ - $ 20,000 $ - $ 101,578 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Traffic Signals) $ 37,483 $ 44,095 $ 81,578 Unspecified* $ 20,000 $ 20,000 Total Funding: $ 37,483 $ 44,095 $ - $ - $ - $ 20,000 $ - $ 101,578 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 $ 1,020 *Project cannot be construction until a funding source is identified. 49 2015-16 $ 1,040 2016-17 $ 1,061 $ 1,082 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I Circulation Project Location 91Pirs.' • Aerial Data - March 201(1 Feet 0 250 500 1,000 50 A CITY OF TEMECUL Capital Improvement Program Fiscal Year 2013-17 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS -PHASE I Project Description: This project includes the design, right-of-way acquisition, utility relocation, and construction activities to portions of the French Valley Parkway and Interstate 15 over -crossing and interchange. The project will add a new southbound off -ramp from Interstate 15 to French Valley Parkway, construct the northern half of French Valley Parkway from the off -ramp to Jefferson Avenue, widen the existing southbound off -ramp from Interstate 15 to Winchester, and construct a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off -ramp. Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and roadway improvements at the intersection of French Valley Parkway and Jefferson Avenue. The project requires oversight by Caltrans and coordination with the City of Murrieta. Benefit / Core Value: This project improves traffic circulation by providing another southbound off -ramp from Interstate 15 and adds a lane to the Interstate 15 southbound off -ramp to Winchester. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: Construction is estimated to be completed by December 2013. Department: Public Works -Account No. 210 165.719 Level: I Project Cost: Actuals to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost Administration $ 607,271 $ 118,239 $ 56,000 $ 781,510 Acquisition $2,357,447 $ 4,072,266 $ 91,000 $ 35,000 $ 35,000 $ 35,000 $ 6,429,713 Construction $ 503,922 $10,800,000 $5,493,839 $ 16,797,761 Construction $ 444,203 $ 444,203 Engineering $ 1,860,000 $ 931,270 $ 2,791,270 Design $1,910,670 $ 30,671 $ 1,941,341 Environmental $ 765,000 $ 92,500 $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 232,500 Totals $5,379,310 $16,973,676 $6,516,109 $ 35,000 $ 35,000 $ 35,000 $ - $ 28,974,095 Source of Funds: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 129,831 $ 91,000 $ 35,000 $ 35,000 $ 35,000 $ 325,831 DIF (Street Improvements) $ 444,203 $ 444,203 Measure A -Local Street and Road $ 1,147,289 $ 1,722,062 $ 2,869,351 TUM F (CETAP/RCTC)(I) $ 765,000 $ 12, 809, 891 $ 6,425,109 $ 20,000, 000 TUMF(RCTC)c) $2,462,295 $ 917,112 $ 3,379,407 TUMF (WRCOG)3) $ 560,523 $ 560,523 TUMF (WRCOG)(4) $ 1,394,780 $ 1,394,780 Total Funding: $5,379,310 $16,973,676 $6,516,109 $ 35,000 $ 35,000 $ 35,000 $ - $ 28,974,095 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 (1) TUMF (CETAPIRCTC) - Funding is pursuant to the RCTC Agreement No. 11-72-0036-00 in the amount of $20,000,000 to date ($4,700,000 -ROW $15,300,000 -Construction). (2) TUMF (RCTC) - Regional funding is pursuant to the RCTC Agreement No. 06-72-048-00 for a total of $7,517,000 ($5,517,000 -ROW and $2,000,000- PS&E). Phase I is $1,682,000 -ROW and $203,784-P5&E- See also Phase II. (3) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for a total of $4,078,000 ($108,724-PS&E; $3,969,296- PS&E) - See also Phase II. (4) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 06 -SW -TEM -1079 for a total of $11,575,000 ($975,752 -PA &E3; $8,925,000- PS&E; $1,674,248 -ROW) - See also Phase II. 51 FRENCH VALLEY PARKWAY 1 INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE II Circulation Project Location of IGtq. WII*10( Aerial Data - March 2010 Feet 0 800 1,600 3,200 52 2012-13 I � 2014-15 � I CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS—PHASE II Circulation Project Project Description: This project includes the design and construction of a bridge over -crossing over Interstate 15 (from Jefferson Avenue to Ynez Road), including curb and gutters, pavement, sidewalks, and new traffic signals. Benefit / Core Value: This project will addresses and improves traffic circulation in the City's northern area by providing a full service interchange from Interstatel5 with on and off ramps in both directions. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: This project is currently under design and is scheduled for completion in December 2014. Construction will be completed in future years, when funding is available. Department: Public Works—Account No. 210.165.726 Level: Project Cost: Actual s to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $ 1,263,230 $ 168,821 $ 167,500 $ 75,000 $ 75,000 $ 75,000 $ 1,824,551 Acquisition $ 9,065,999 $ 1,575,000 $ 750,000 $ 7,143,088 $ 75,000 $ 75,000 $ 18,534,087 Caltrans Oversight $ 1,005,840 $ 3,460,000 $ 6,920,000 $ 6,920,000 $ 17,300,000 Construction $ 75,360 $ 23,000,000 $47,062,590 $47,062,590 $117,125,180 Design $ 3,744,555 $ 5,989,000 $ 5,989,162 $ 15,722,717 MSHCP $ 8,000 $ 2,350,000 $ 2,350,000 Totals $14,073,784 $ 7,732,821 $ 6,906,662 $ 36,028,088 $54,057,590 $54,057,590 $ - $172,856,535 Source of Funds: Actual s to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 479,571 $ 763,792 $ 167,500 $ 75,000 $ 75,000 $ 75,000 $ 1,635,863 CFD(Harveston) $ 1,005,840 $ 1,005,840 DIF (Street trproverrents) $ 75,360 $ 75,360 Federal Highway Administration $ 8,000 $ 8,000 Measure A (Local Streets and Roads) $ 1,627,914 $ 1,627,914 Reimbursements/Other (Land Donation) $ 6,000,000 $ 6,000,000 SAFETEA-LU $ 1,600,000 $ 1,600,000 STIP AugmentationC1) $31,545,000 $ 31,545,000 TUMF (RCTC)(2) $ 4,137,593 $ 4,137,593 TUMF (WRCOG)n) $ 739,506 $ 4,151,552 $ 5,289,162 $ 10,180,220 TUMF (WRCOG)(4) $ 2,817,477 $ 700,000 $ 3,517,477 TUMF (WRCOGr) $ 750,000 $ 1,500,000 $ 2,250,000 TUMF (WRCOG)(6) $ 11,979,000 $ 11,979,000 TUMF (WRCOG)(n $ 20,874,088 $ 9,478,277 $ 13,127,635 $ 43,480,000 Unspecified@) $12,959,313 $40,854,955 $ 53,814,268 Total Funding: $14,073,784 $ 7,732,821 $ 6,906,662 $ 36,028,088 $54,057,590 $54,057,590 $ - $172,856,535 Future Operation & Maintenance Costs: 2013-14 2015-16 2016-17 $ 15,000 (1) STIPAugrrentation is dependent upon the State's ability to bond for transportation funds. (2) TUMF (RCTC) - Regional funding is pursuant to RCTC Agreement No. 06-72-048-00 for a total of $7,517,000 ($5,515,00 -ROW; $2,000,000-PS&E - See Phase I. (3) TUMF (WRCOG) - TUMF Zone Funding is pursuant to WRCOG Agreement No. 06-SVV-T6j1 1079 for a total of $11,575,000 ($975,752-PA&ED; $8,925,000-PS&E; $1,674,248 -ROW) - See Phase I. (4) TUMF (WRCOG) - TUMF Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for for WI totalling $4,078,000 (31,165,000-PS&E) - See Phase I. (5) TUMF (WRCOG) - TUMF Zone Funding prograrmed in SW Zone TIP for $2,250,000- ROW. (6) TUMF (WRCOG) - TUMF Zone Funding is eligible for construction of Winchester Interchange pursuant to 2009 Nexus. (7) TUMF (WRCOG) - TUMF Zone Funding is eligible for construction of French Valley Interchange pursuant to 2009 Nexus. (8) Roject cannot be constructed until a funding source is identified. NOTE Measure A-Highw ay Program- Roject ranked 4th w ith $45,000,000 requested. Currently no funding is available from this Program. 53 INTERSTATE -151 HIGHWAY 79 SOUTH ULTIMATE INTERCHANGE Circulation Project Location Aerial Data - March 2010 Feet 0 265 530 1,060 A 54 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 INTERSTATE -15 / STATE ROUTE 79 SOUTH ULTIMATE INTERCHANGE Prosect Description: This project includes right-of-way acquisition, design, and construction of a ramp system that will improve access to Interstate 15 (from Temecula Parkway/State Route 79 South) to accommodate traffic generated by future development of the City's General Plan land use and regional traffic volume increases forecasted for the year 2030. This project is crucial as the projected traffic volume increases currently exceeds the capacity of the existing interchange improvements constructed by Riverside County Transportation Department. Benefit / Core Value: This project will improve circulation, freeway access, and level of service at the Interstate 15 and Temecula Parkway/State Route 79 South intersection. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The plans, specifications, and estimates package are currently being prepared for review by California Department of Transportation (Caltrans). Acquisition is estimated to be complete during fiscal year 2012-13. Construction is scheduled to start during fiscal year 2013-14, when funding is available. Department: Public Works—Account No. 210.165.662 Level: Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $ 334,532 $ 165,000 $ 325,000 $ 129,450 $ 953,982 Acquisition $ 7,413,992 $ 5,000,000 $ 1,600,000 $ 12,413,992 Construction $ 104,088 $ 5,549,256 $ 8,814,000 $ 15,390,759 $24,308,847 Construction $ 4,452,000 $ 4,452,000 Engineering $ 1,200,000 $ 2,300,000 $ 3,500,000 Design $ 2,983,259 $ 384,256 $ 5,321,805 $ 7,804,918 $ 3,367,515 MSHCP $ 745,000 $ 9,841,281 $ 745,000 Totals $10,835,871 $ 5,549,256 $11,084,000 $ 17,820,209 $ - $ - $ - $45,289,336 Source of Funds: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost CFD (Crowne Hill) Reimbursement/Other (Morgan Hill) $ 502,211 $ 1,190,582 $ 502,211 $ 1,190,582 SAFETEA-LU $ 1,600,000 $ 1,600,000 Senate Bill 621 $ 4,691,078 $ 5,549,256 $ 4,162,195 $ 76,725 $14,479,254 TUMF (RCTC/CETAF)(1) $ 4,452,000 $ 4,452,000 TUMF (RCTC/Region)(2) $ 97,285 $ 97,285 TUMF (RCTC/Region)(3) $ 5,321,805 $ 7,804,918 $ 13,126,723 Unspecified(4) $ 9,841,281 $ 9,841,281 Total Funding: $10,835,871 $ 5,549,256 $11,084,000 $ 17,820,209 $ - $ - $ - $45,289,336 Future Operation S, Maintenance Costs: 2012-13 r 2013-14 $ 6,000 2014-15 $ 6,120 2015-16 2016-17 $ 6,242 $ 6,367 I $ 6,495 (1) TUMF (RCTC/CETAP) - Funding is pursuant to RCTC Agreem ent No. 11-72-041-00 ($5,400,000 to date) (2) TUMF (RCTC/Region) - Funding is pursuant to RCTC Agreem ent No. 06-72-506 ($4,452,000) (3) TUMF (RCTC/Region) - Supplemental funding will provide the required additional funds based on received construction bids. (4) Project cannot be constructed until a funding source is identified.55 MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) Circulation Project Location 1 1 Aerial Data - March 2010 0 60 120 Feet 240 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 MAIN STREET BRIDGE OVER MURRIETA CREEK (REPLACEMENT) Circulation Project Protect Description: This project includes the design and construction of a new bridge and approach roadways which meet current safety standards and compatibility with the City's circulation element and the planned Murrieta Creek Improvement Project. The new bridge will meet the United States Army Corps of Engineer's (USACE) Creek Improvement Project needs. The cost will count towards the City's contribution to the USACE Project. Project includes removal of the existing bridge, pavement, curb and gutter, sidewalk and storm drain facilities, and environmental studies and mitigation. Benefit / Core Value: This project improves traffic safety and circulation. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: The design to replace the existing bridge is complete and environmental clearance has been obtained from the California Department of Transportation (Caltrans). The project is estimated to be complete by December 2013. Department: Public Works—Account No. 210.165.743 Level: 1 Project Cost: Actua Is to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 308,460 $ 225,265 $ 533,725 Construction $ 41,729 $6,100,000 $ 6,100,000 Construction Engineering $ 975,063 $ 150,510 $ 150,510 Design $ 698,090 $ 6,047 $ 704,137 MSHCP $ 10,242 $ 294,758 $ - $ - $ - $ - $ - $ 305,000 Totals $ 1,016,792 $6,776,580 $ - $ - $ - $ - $ - $ 7,793,372 Actua Is Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $ 41,729 $ 41,729 DIF (Street Improvements) $ 975,063 $ 526,070 $ 1,501,133 HBP $6,250,510 $ 6,250,510 Total Funding: $ 1,016,792 $6,776,580 $ - $ - $ - $ - $ - $ 7,793,372 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 $ 10,200 $ 10,404 $ 10,612 57 2016-17 $ 10,824 $ 11,041 MEDIANS AND PARKWAYS—CITYWIDE Circulation Project Location 444°F TEJjEc C8* 9„ f/ '/,,. ' I‘ y rN 0 i ?,,, 1989 ov.,<'• 44°11I0{r 0 NEW 58 CITY OF TEMECULA 2014-15 2012-13 Capital Improvement Program Fiscal Year 2013-17 MEDIANS AND PARKWAYS—CITYWIDE Circulation Project Protect Description: Pursuant to the Conditions of Approval, this project completes the missing portions of the raised landscaped median island on Rancho California Road (between Moraga Road to Lyndie Lane), Ynez Road (from Tierra Vista Road to Rancho California Road), Ynez Road (from Date Street to City boundary), and Butterfield Stage Road (from 750 feet south of La Serena Way to Chemin Clinet). Benefit / Core Value: This project improves traffic circulation by eliminating potential conflicts between left turn movements and through traffic on circulation element streets with classification of major arterial and higher. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community and Transportation Mobility and Connectivity. Project Status: This project will reimburse developers for eligible improvements upon their completion. Department: Public Works—Account No. 210.165.622 Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $134,589 $258,459 $231,000 $750,000 $ 1,374,048 Totals $134,589 $258,459 $231,000 $750,000 $ - $ - $ - $ 1,374,048 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Medians) DIF (Street $ 11,048 $ 11,048 Improvements) $123,541 $258,459 $231,000 $ 613,000 Unspecified* $750,000 $ 750,000 Total Funding: $134,589 $258,459 $231,000 $750,000 $ - $ - $ - $ 1,374,048 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is identified. 59 2015-16 2016-17 $ 1,020 $ 1,040 $ 1,061 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Location Aerial Data - March 2010 Feet 0 137.5 275 550 60 LA 2014-15 2012-13 2016-17 $ 1,040 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Prosect Description: This project includes the design and construction of a new bridge crossing over Murrieta Creek (between Rancho California Road and Winchester Road). This project also includes studying suitable locations for a new crossing, environmental studies, mitigation, acquisition of right-of-way, new road improvements (between Murrieta Creek and Commerce Center Drive), and installation of new traffic signals (at Overland Drive intersections with Diaz Road, Enterprise Circle West, and Commerce Center Drive). This project will be constructed in two phases. Phase 1 will construct the street improvements between Commerce Center Drive and Enterprise Circle West, and Phase 2 will connect Enterprise Circle West and Diaz Road, including the construction of the bridge over Murrieta Creek. Benefit / Core Value: This project improves traffic circulation and access to Overland Drive freeway over - crossing. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design for the extension of Overland Drive from Commerce Center Drive is complete. The City is working on the right-of-way acquisition and the environmental document. Construction of Phase 1 is scheduled to start during fiscal year 2012-13,and Phase 2 will be completed in future years when funding is available. Department: Public Works—Account No. 210.165.602 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project 1 Administration $226,201 $ 170,205 $ 457,955 $ 854,361 Acquisition $184,078 $4,946,696 $ 5,130,774 Construction $738,639 $1,702,050 $ 9,159,100 $ 10,861,150 Construction $10,002,453 $ 10,002,453 Engineering $952,239 $ 68,082 $ - $ 407,182 $ - $ - $ - $ 475,264 Design $541,960 $ 541,960 Environmental $ 150,000 $ 150,000 $ 300,000 MSHCP $ 85,103 $ 457,955 $ 543,058 Totals $952,239 $7,122,136 $ - $10,632,192 $ - $ - $ - $ 18,706,567 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 213,600 $ 213,600 DIF (Street Improvements) $738,639 $7,122,136 $ 629,739 $ 8,490,514 Unspecified* $10,002,453 $ 10,002,453 Total Funding: $952,239 $7,122,136 $ - $10,632,192 $ - $ - $ - $ 18,706,567 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is idglntified. 2015-16 $ 1,020 $ 1,061 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Street Location Ynez Road Anticipated Year of Construction Funding Source 2012-13 Measure A and Capital (Winchester Road to Solana Way) Projects Reserve Margarita Road - Project 2 2012-13 (A\,enida Barca to Solana Way) Capital Projects Reserves Rancho California Road (Jefferson A\enue to Ynez Road) Winchester Road (Jefferson Avenue to Ynez Road) 2012-13 Measure A 2012-13 Capital Projects Resenies Rancho Vista Road (Margarita Road to Paseo Goleta) To Be Determined 2013-14 Measure A 2013-14 Unspecified To Be Determined 2014-15 Measure A Unspecified To Be Determined 62 2015-16 Measure A / Unspecified CITY OF TEMECULA 2014-15 2016-17 2012-13 Capital Improvement Program Fiscal Year 2013-17 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Prolect Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis. Department: Public Works—Account No. 210.165.655 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $ 465,726 $ 500,000 $ 260,000 $ 260,000 $ 260,000 $ 260,000 $ 2,005,726 Construction $3,639,829 $ 8,200,875 $ 4,360,000 $ 4,360,000 $ 4,160,000 $ 4,360,000 $ 29,080,704 Construction $3,676,614 $ 5,737,130 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $ 13, 016, 949 Engineering $ 33,759 $ 200,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 833,759 Design $ 363,426 $ 220,000 $ 30,000 $ 30,000 $ 230,000 $ 30,000 $ - $ 903,426 Totals $4,502,740 $ 9,120,875 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ - $ 32,823,615 Actuals Source of Funds. to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 826,126 $3,383,745 $3,902,289 $ 8,112,160 Measure A $3,676,614 $ 5,737,130 $ 897,711 $ 900,048 $ 901,976 $ 903,470 $ 13, 016, 949 Unspecified* $ 3,899,952 $ 3,898,024 $ 3,896,530 $ 11,694,506 Total Funding: $4,502,740 $ 9,120,875 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ 4,800,000 $ - $ 32,823,615 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is identified. 63 2015-16 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM — CITYWIDE Circulation Project Location �F T r.1vitc r/ (77/A *.71;), , .` le'' *" c 11 I i ( 4' lk%6 . I rr:,C J, 4 ` `� ' j $'/ • • Q e4 4, , ( s 7 ' 1989 _..40 Ips + NEW 64 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM - CITYWIDE Circulation Project Prolect Description: This project includes the replacement and upgrade of existing traffic signal equipment, including battery back-up systems, LED traffic signal indications, traffic signal controller cabinets, service cabinets, safety street lighting, illuminated street name signs, and traffic signal controllers. Benefit / Core Value: This project enhances traffic safety and supports the long-term maintenance and rehabilitation of City assets and infrastructure. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Prosect Status: A priority list of rehabilitation projects has been developed. Replacements are completed on an ongoing basis. Department: Public Works -Account No. 210.165.680 Level: 1 Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 17,930 $ 10,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 30,000 Fixtures/Furn/Equip $ 17,930 $132,070 $150,000 $200,000 $200,000 $ 75,000 $ 775,000 Totals $ 17,930 $142,070 $155,000 $205,000 $205,000 $ 80,000 $ - $ 805,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Traffic Signals) $ 17,930 $142,070 $155,000 $134,928 $ 449,928 Unspecified* $ 70,072 $205,000 $ 80,000 $ 355,072 Total Funding: $ 17,930 $142,070 $155,000 $205,000 $205,000 $ 80,000 $ - $ 805,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 L$ 1,000 $ 1,000 $ 1,000 j $ 1,000 $ 1,000 *Project cannot be constructed until a funding source is identified. 65 TRAFFIC SIGNAL INSTALLATION—CITYWIDE Circulation Project Signal Location Complete Year Funding Source Meadows Parkway at Pauba Road* $ 217,000 2012-13 DIF (Traffic) Vail Ranch Parkway at Tehachapi Pass $ 295,000 2014-15 Unspecified Meadows Parkway at DePortola* $ 242,500 2014-15 Unspecified De Portola Road at Campanula Way (East)* $ 260,000 2015-16 Unspecified Meadows Parkway at Leena Way* $ 242,000 2015-16 Unspecified Rancho Califonia Road at Temecula Ridge* $ 280,000 2016-17 Unspecified Rancho California Road at Tee Drive $ 295,000 2016-17 Unspecified Rancho California Road at Promenade Chardonnay $ 295,000 2017-18 Unspecified Meadows Parkway at Campanula Way (West)* $ 260,000 2017-18 Unspecified Butterfield Stage Road at Rancho Vista Road $ 295,000 2018-19 Unspecified Rancho Vista Road at Avenida de la Reina $ 270,000 2018-19 Unspecified Ynez Road at Rancho Way $ 280,000 2019-20 Unspecified $ 3,231,500 *DIF Traffic Developer Reimbursement Fiscal Year 2012-13 $ 217,000 Fiscal Year 2013-14 $ - Fiscal Year 2014-15 $ 537,500 Fiscal Year 2015-16 $ 502,000 Fiscal Year 2016-17 $ 575,000 Fiscal Year 2017-18 $ 555,000 Fiscal Year 2018-19 $ 565,000 Fiscal Year 2018-19 $ 280,000 TOTAL $ 3,231,500 66 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TRAFFIC SIGNAL INSTALLATION -CITYWIDE Circulation Project Prolect Description: This project includes the design, construction, and installation of traffic signals at various locations throughout the City including, Rancho California Road, Ynez Road, Butterfield Stage Road, and Redhawk annexation area. Benefit / Core Value: This project improves traffic safety and circulation throughout the City. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Prosect Status: A priority list of traffic signals has been developed. The traffic signals scheduled for installation will be designed and constructed on the scheduled fiscal year. Department: Public Works -Account No. 210.165.682 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $217,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 200,000 Construction $217,000 $467,500 $432,000 $505,000 $1,330,000 $ 2,951,500 Design $ - $217,000 $ - $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 80,000 Totals $ - $217,000 $ - $537,500 $502,000 $575,000 $1,400,000 $ 3,231,500 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Traffic) $217,000 $ 217,000 Unspecified" $ 537,500 $ 502,000 $ 575,000 $1, 400, 000 $ 3, 014,500 Total Funding: $ - $217,000 $ - $ 537,500 $ 502,000 $ 575,000 $1, 400, 000 $ 3, 231,500 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 2,000 $ $ 4,000 $ 4,000 $ 4,000 $ 8,000 *Project cannot be constructed until a funding source is identified. 67 TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION Circulation Project Location LINKS C` ti1P�� HOOQ���',. 4,' SS,C Gp0� � `�P � �O p�� CRYS�At A1�� p� .G�4�\pP �� Q J Go AN LP CO Q g cAt.L- A OON 5''-� gP\� GORT5ONOfe4 Pe sPJc?" so v AGOy 0 ,c 2r ' Fp ��� F\MO� !G� ����`� GALE ESP/Nos T.Z1 GO CARRA SCO �/A GQ `-' C C 'i'''' � 7 AVA L Jl41 G�\� a P �s)�2�'2,F O O O -J pC.c i > ' O O �aRERA i PEscio O Aerial Data - March 2010 0 500 1,000 Feet 2,000 68 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION Circulation Project Protect Description: This project consists of installing conduit to interconnect traffic signals on various roadways using fiber optic cable or copper to complete missing links. Benefit / Core Value: This project improves circulation by connecting several existing and future signals to the existing traffic operations center to allow for remote monitoring and trouble shooting. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Project Status: The first phase of installation of traffic signal interconnect equipment has been completed. Additional funding is required to complete this project. Department: Public Works—Account No. 210.165.712 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 43,695 $ 10,000 $ 53,695 Construction $228,714 $375,000 $ 603,714 Design $272,409 $ - $ - $ 15,000 $ - $ - $ - $ 15,000 Totals $272,409 $ - $ - $400,000 $ - $ - $ - $ 672,409 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Traffic Signals) $272,409 $ 272,409 Unspecified* $400,000 $ 400,000 Total Funding: $272,409 $ - $ - $400,000 $ - $ - $ - $ 672,409 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 500 $ 1,000– $ 1,020 *Project cannot be constructed until a funding source is identified. 69 WESTERN BYPASS BRIDGE OVER MURRIETA CREEK Circulation Project Location ;pPlt.rgi *744'4) Aerial Data - March 2010 0 125 250 Feet 500 70 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 WESTERN BYPASS BRIDGE OVER MURRIETA CREEK Circulation Project Protect Description: This project includes construction of a new bridge over Murrieta Creek at the future Western Bypass corridor and Temecula Parkway. It included finalizing and updating the existing bridge design, constructing the new bridge and approach roadways, curb and gutters, sidewalks, storm drain facilities, environmental studies and mitigation. The completed project will tie the southern leg of the future Western Bypass corridor and will meet the Army Corps of Engineers (ACOE) Murrieta Creek Improvement Project needs. Benefit / Core Value: This project improved traffic safety and circulation. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: The design is scheduled for completion in the summer of 2012. Construction is contingent upon the developer's participation and the appropriation of the required additional funds. Department: Public Works -Account No. 210.165.660 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Administration $207,605 $ 7,284 $ 259,200 $ 474,089 Acquisition $ 32,529 $ 28,401 $ 45,000 $ 105,930 Construction $ 639,215 $104,136 $ 8,570,582 $ 8,570,582 Construction $ 13,500 $ 296,500 $ 310,000 Engineering $ 257,117 $ 257,117 Design $ 676,523 $ 79,789 $ 5,000 $ 761,312 Environmental $916,657 $115,474 $ - $ 190,000 $ - $ - $ - $ 190,000 MSHCP $ 428,529 $ 428,529 Totals $916,657 $115, 474 $ - $ 9,755,428 $ - $ - $ - $ 10, 787, 559 Source of Funds: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Project Years Cost Capital Project Reserves $ 263,942 $ 11,338 $ 275,280 TUMF (WRcoG)(1) $ 639,215 $104,136 $ 735,649 $ 1,479,000 TUMF (WRcoG)(2) $ 13,500 $ 296,500 $ 310,000 TUMF (WRcoG)(3) $ 6,389,000 $ 6,389,000 Unspecified(4) $ 2,334,279 $ 2,334,279 Total Funding: $916,657 $115,474 $ - $ 9,755,428 $ - $ - $ - $ 10,787,559 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 $ 10,000 2016-17 $ 10,200 $ 10,404 (1) TUMF Zone funding is pursuant to WRCOG Agreem ent 05 -SW -TEM -1063 for $1A79,000 ($431,140) PA&ED: $1,047,860 PS&E) (2) TU MF Zone funding is pursuant to WRCOG Agreem ent 05 -SW -TEM for $310,000 ROW (3) TUMF Zone funding is eligible for construction per 2009 Nexus. (4) Project cannot be constructed until a funding source is identified 71 CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS INFRASTRUCTURE / OTHER PROJECTS Bike Lane and Trail Program 74 Business Incubator and Resource Center 76 City Facilities Rehabilitation 78 Citywide Storm Drain Improvements 80 Corporate Meeting and Event Space 82 Ecological Reserve Open Space Concept Plan 84 Fire Station 73 Living Quarters Upgrade 86 Fire Station Roripaugh Ranch Site 88 Library Parking Phase II 90 Medians and Ornamental Pedestrian Barriers -Citywide 92 Murrieta Creek Improvements 94 OId Town Police Store Front Sign 96 OId Town Public Art 98 Old Town Sidewalk Rehabilitation 100 Open Space Acquisition Program 102 Pechanga Parkway Environmental Mitigation 104 Santa Gertrudis Creek Pedestrian / Bicycle Trail Extension and Interconnect 106 Sixth Street Restrooms Renovation 108 Teen / Young Adult Village 110 Temecula City Entry Monumentation 112 Temecula Community Center Renovation 114 Temecula Park and Ride 116 Theater Energy Efficient Lighting Including Technology and Equipment Upgrade 118 Theater Remediation 120 73 BIKE LANE AND TRAIL PROGRAM Infrastructure 1 Other Project Location 1 City of Temecula Old Town to Wine Country Trail I. Lake Skinner Trail - Temecula Loop Existing Trails (Off Road) Proposed Trails (Off Road) Bike Lane (Class II) - Striped on both sides Bike Lane (Class II) - Striped on one side; black side not striped ME Bike Lane (Class II) Proposed Aerial Data - March 2010 0 0.5 1 2 Miles 74 2016-17 2014-15 2012-13 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 BIKE LANE AND TRAIL PROGRAM Infrastructure / Other Project Prolect Description: This project includes a phased completion of segments to develop an Old Town to Wine Country Trail (east -west connection), a Lake Skinner Trail (north -south connection), and a Temecula Loop around the entire City. In addition, this project has built in efficiencies that take advantage of existing and planned Capital Improvement Projects, such as the Butterfield Stage Road Extension, the Santa Gertrudis Bicycle Interconnect, and pavement rehabilitation projects that include striping of bicycle lanes. Benefit / Core Value: This project provides alternative modes of transportation and increasing connectivity and accessibility to Old Town, Wine Country, and the City's many schools, parks, trails, and open space areas. In addition, this project satisfies the City's Core Values of A Sustainable City and Transportation Mobility & Connectivity. Project Status: This project is expected to be completed by 2 01 7. During the first fiscal year of 2012-13, emphasis will be placed on negotiating access and maintenance agreements with the Riverside County Flood Control District and the Metropolitan Water District. During the second, third, and fourth years, segments that involve engineering, design, and construction will be completed. Other segments previously identified as capital improvements will be completed pursuant to their respective project timelines. Department: Planning / Public Works / Temecula Community Services Level: Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 250,000 $ 65,880 $ 65,880 Construction $ 250,000 $250,000 $250,000 $ 150, 000 $2,750,000 $ 3,650,000 Construction $ - $ - $250,000 $250,000 $250,000 $ 266,380 $2,750,000 $ 3,766,380 Engineering $ 10,500 $ 10,500 Design $ 40,000 $ 40,000 Totals $ - $ - $250,000 $250,000 $ 250,000 $ 266,380 $2,750,000 $ 3,766,380 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Open Space) $ 250,000 $ 250,000 Unspecified* $250,000 $250,000 $ 266,380 $2,750,000 $ 3,516,380 Total Funding: $ - $ - $250,000 $250,000 $250,000 $ 266,380 $2,750,000 $ 3,766,380 Future Operation & Maintenance Costs 2013-14 *Project cannot be constructed until a funding source is identified. 75 2015-16 BUSINESS INCUBATOR AND RESOURCE CENTER Infrastructure / Other Project Location Aerial Data - June 2011 62.5 125 Feet 250 76 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 BUSINESS INCUBATOR AND RESOURCE CENTER Infrastructure / Other Project Protect Description: This project will include office space for small technology related start-up businesses, as well as conference room space, recreational space, and daycare facilities. Construction of improvements to the former City Hall facility include repair or rehab of the elevator, roof, and HVAC system. Benefit / Core Value: The business incubator program assists and accelerates the successful development of entrepreneurial companies, thus creating additional jobs, product, and innovation to Temecula and the region. In addition, this project satisfies the City's Core Value of Economic Prosperity. Protect Status: This project is estimated to be complete by the end of fiscal year 2012-13. Department: Public Works —Account No. 210.165.702 Level: II Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $135,000 $ 135,000 Totals $ - $135,000 $ - $ - $ - $ - $ - $ 135,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Corporate Facilities) $135,000 $ 135,000 Total Funding: $ - $135,000 $ - $ - $ - $ - $ - $ 135,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 3,000 $ 3,060 $ 3,121 $ 3,184 $ 3 247 77 $ 3312 CITY FACILITIES REHABILITATION Infrastructure / Other Project Location �F T r.1vitC 1/ (77/A . c 1/ �, ; R 11 / ,C J, o ie -, 1989...'" ,,,,, ov -‘)Ars . NEW ov- 78 ULA 2014-15 2012-13 2016-17 CITY OF TEMEC Capital Improvement Program Fiscal Year 2013-17 CITY FACILITIES REHABILITATION Infrastructure / Other Project Proiect Description: This project facilitates rehabilitation projects at City owned and operated facilities such as the City Hall, Civic Center, Community Recreation Center, Field Operations Center, Escallier House & Barn, Harveston Center, Mary Phillips Senior Center, Mercantile Building, Old Town Parking Garage, Old Town Sixth Street Parking Lot, S.A.F.E., Temecula Children's Museum, Temecula Community Center, Temecula Public Library, Temecula Valley Museum, Temecula Wedding Chapel, Pool and Locker Room at Temecula Elementary School, and Maintenance Facility. The rehabilitation could include, but not limited to, parking lot rehabilitation and light replacements, heating ventilation and air conditioner (HVAC) upgrades, roof repairs, carpet replacement, cabinet re-facing/replacement, re -stucco, concrete repairs, and replacement of fences. Benefit / Core Value: This project minimizes emergency repair costs, prolongs the service life of facilities, and upgrades aging facility components. In addition, this project satisfies the City's Core Values of Healthy and Livable City and A Safe and Prepared Community. Project Status: A priority list of rehabilitation projects has been developed. Rehabilitation of projects are completed on an ongoing basis. Department: Public Works—Account No. 210.165.701 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 75,000 $ 450,000 Construction $375,000 $375,000 $375,000 $375,000 $375,000 $375,000 $ 2,250,000 Design $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 300,000 Totals $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $ - $ 3,000,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reser es $500,000 $500,000 $500,000 $ 1,500,000 Unspecified* $500,000 $500,000 $500,000 $ 1,500,000 Total Funding: $500,000 $500,000 $500,000 $500,000 $500,000 $500,000 $ - $ 3,000,000 Future Operation & Maintenance Costs 2013-14 *Project cannot be constructed until a funding source is identified. 79 2015-16 NIA CITYWIDE STORM DRAIN IMPROVEMENTS Infrastructure / Other Project Location �F T r.1vitC 1:49 1/ (77/A . c 1/ �, ; R 11 / �C J, o ie -, 1989...'" ,,,,, ov -uArs . NEW ov- 80 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 CITYWIDE STORM DRAIN IMPROVEMENTS Infrastructure / Other Project Protect Description: This project includes the design and construction of storm drain improvements on several streets that flood during each storm event. This project includes the improvement of the southern end of Old Town Front Street and/or other locations. Benefit / Core Value: This project improves safety and circulation while maintaining the integrity of the streets during inclement weather. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community Healthy and Transportation Mobility and Connectivity. Project Status: A priority list of improvement projects has been developed. Improvements are completed on an ongoing basis. Department: Public Works—Account No. 210.165.715 Level: Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $108,720 $ 88,724 $ 197,444 Construction $ 310,673 $ 302,523 $ 613,196 Construction $429,326 $475,806 $ - $ - $ - $ - $ - $ 905,132 Engineering $ 4,525 $ 27,475 $ 32,000 Design $ 5,408 $ 33,584 $ 38,992 M S HCP $ 23,500 $ 23,500 Totals $429,326 $475,806 $ - $ - $ - $ - $ - $ 905,132 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $ 429,326 $ 475,806 $ 905,132 Total Funding: $429,326 $475,806 $ - $ - $ - $ - $ - $ 905,132 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 2,500 $ 2,550 $ 2,601 $ 2,653 81 $ 2,706 L Infrastructure 1 Other Project Location 82 CITY OF TEMECULA 2012-13 2014-15 $ 35,324 2016-17 $ 35,324 Capital Improvement Program Fiscal Year 2013-17 CORPORATE MEETING AND EVENT SPACE Infrastructure / Other Project Prolect Description: This project includes tenant improvements needed to create a high quality designed rental conference and event space in the 4,000 square feet of unimproved space located in the Civic Center complex. Tenant improvements may include restrooms, a kitchen, and sound and lighting. Benefit / Core Value: This project provides for a high quality event space that can be rented by the community and/or corporate partners. In addition, this project satisfies the City's Core Value of Economic Prosperity. Prosect Status: This project is estimated to be completed by the end of fiscal year 2014-15. Department: Temecula Community Services Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 5,000 $ 5,000 $ 10,000 Construction $220,000 $ 280,000 $ 500,000 Design $ - $ - $ 75,000 $325,000 $ - $ - $ - $ 75,000 Fixtures/Furn/Equip $ 40,000 $ 40,000 Totals $ - $ - $300,000 $325,000 $ - $ - $ - $ 625,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Corporate Facilities) $300,000 $ 325,000 $ 625,000 Total Funding: $ - $ - $300,000 $325,000 $ - $ - $ - $ 625,000 Future Operation & Maintenance Costs 2013-14 83 2015-16 $ 35,324 ECOLOGICAL RESERVE OPEN SPACE CONCEPT PLAN Infrastructure/Other 10140 Aerial Data - March 2010 Highways Rivers/Streams City Boundary Santa Margarita Ecological Reserve Boundary Feet 0 1,250 2,500 5,000 84 2012-13 2014-15 2016-17 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 ECOLOGICAL RESERVE OPEN SPACE CONCEPT PLAN Infrastructure / Other Project Proiect Description: A Concept Plan for approximately 250 acres of the Santa Margarita Ecological Reserve (SMER) to be leased by the City of Temecula from San Diego State University for fifty years. The Master Plan will establish a framework for developing an Open Space Preserve that could include multi -use trails, a ranger station, and an interpretive center with educational opportunities Benefit / Core Value: The project will provide residents with access to open space, multi -use trails, and outdoor education opportunities associated with the Santa Margarita River, which is one of the last free flowing rivers in Southern California. This portion of the SMER contains vast resources including geological features (Temecula Gorge), riparian and woodland habitat, and various wildlife communities. The project helps accomplish the City's goal of providing trails consistent with the City's Trails Master Plan and satisfies the City's Core Value of A Healthy & Livable City. Project Status: This project will be completed by September 2012. Department: Planning—Account No. 210-165.762 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Design $ 50,000 $ 50,000 Totals $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Source of Funds: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Open Space) $ 50,000 $ 50,000 Total Funding: $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Future Operation & Maintenance Costs 2013-14 85 2015-16 FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure / Other Project Location Aerial Data - March 2010 0 100 200 Feet 400 r 86 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure / Other Project Project Description: This project increases living, sleeping, and bathroom space to properly accommodate the number of staff working and living at the facility. This project will be phased as to not interrupt functionality of the current station. Benefit / Core Value: This project provides a health and safety benefit for the large number of personnel assigned to Fire Station 73. In addition, this project satisfies the City's Core Value of A Safe and Prepared Community. Protect Status: This project has not yet started as funding is required to complete this project. This project is estimated to begin by the end of fiscal year 2014-15. Department: Fire Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 Future Total 2016-17 Years Project Cost Administration $ 30,000 $ 190,000 $ 220,000 Construction $ 1,200,000 $ 1,200,000 Construction $ - $ - $ - $150,000 $ 1,480,000 $ - $ - $ 1,630,000 Engineering $ 50,000 $ 50,000 Design $ 120, 000 $ 30,000 $ 150, 000 Fixtures/FurnlEquip $ 10,000 $ 10,000 Totals $ - $ - $ - $150,000 $ 1,480,000 $ - $ - $ 1, 630, 000 Actuals Source of Funds to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Fire) $150,000 $ 653,380 $ 803,380 Unspecified* $ 826,620 $ 826,620 Total Funding: $ - $ - $ - $150,000 $ 1,480,000 $ - $ - $ 1,630,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 *Project cannot be constructed until a funding source is identified. 87 2015-16 2016-17 $ 1,000 $ 1,020 FIRE STATION RORIPAUGH RANCH SITE Infrastructure I Other Project Location -CALLE CHAPOS - - SOUTH LOOP RD 'MAI 1. ANDREA CIR 0 . ' • , • 1 • * $.7 • itlk . •r- FIELD STAGE RD Aerial Data - March 2010 0 100 200 Feet 400 88 2012-13 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 FIRE STATION RORIPAUGH RANCH SITE Infrastructure / Other Project Prolect Description: This project includes the acquisition, design, and construction of a fire station at the intersection of Butterfield Stage Road and Calle Chapos. Benefit / Core Value: This project provides fire protection and enhances response time to the northeast portion of the City. In addition, this project satisfies the City's Core Value of A Safe and Prepared Comm unity. Protect Status: The construction work on this project is complete, with work remaining on the installation of the mainline utilities. This project is estimated to be fully completed by fall 2012-13. Department: Riverside County Fire / City Fire Services —Account No. 210.165.741 Level: Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 10,643 $ 51,588 $ 62,231 Construction $ 3,333,926 $577,809 $ 3,911,735 Construction Engineering $ 301,380 $ 8,688 $ 310,068 Design $ 16,625 $ 10,489 $ - $ - $ - $ - $ - $ 27,114 Fixtures/Furn/Equip $ 381,616 $ 73,784 $ 455,400 Utilities $ 50,000 $ 50,000 Totals $ 4,044,190 $772,358 $ - $ - $ - $ - $ - $ 4,816,548 Source of Funds: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost CFD (Roripaugh Ranch) $ 1,947,090 $574,429 $ 2,521,519 DIF (Fire) $ 197,929 $ 197,929 Reimbursement/Other (Riverside County) $ 2,097,100 $ 2,097,100 Total Funding: $ 4,044,190 $772,358 $ - $ - $ - $ - $ - $ 4,816,548 Future Operation & Maintenance Costs: 2013-14 $1,100,000 2014-15 $1,122,000 2015-16 2016-17 $1,144,440 $1,167,329 $1,190,675 Note: Annual operating cost of staffing this station will be proposed when development of the adjacent area is complete. 89 90 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 LIBRARY PARKING PHASE II Infrastructure / Other Project Prolect Description: This project includes the study, design, and construction of alternatives to provide additional parking for the Temecula Library. In addition, an alternative to expand the current on-site parking will be studied for future construction consideration. Benefit / Core Value: This project provides additional parking for library patrons, meetings, and special programs. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: Construction of the alternative expansion is scheduled for future years. Department: Public Works / Temecula Community Services —Account No. 210.190.153 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 80,000 $ 140,000 $ 220,000 Construction $250,000 $ 910,000 $ 1,160,000 Construction $413,056 $1,186,000 $ 1,599,056 Engineering $ 40,000 $ - $ - $ 45,000 $ - $ - $ - $ 85,000 Design $ 67,284 $ 91,000 $ 158,284 Totals $437,284 $ - $ - $1,186,000 $ - $ - $ - $ 1,623,284 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost Capital Project Reserves $ 24,228 $ 24,228 DIF (Library) $413,056 $1,186,000 $ 1,599,056 Total Funding: $437,284 $ - $ - $1,186,000 $ - $ - $ - $ 1,623,284 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 $ 5, 000 $ 5,100 2015-16 2016-17 $ 5,202 $ 5,306 $ 5,412 91 MEDIANS AND ORNAMENTAL PEDESTRIAN BARRIERS - CITYWIDE Infrastructure / Other Project Location i Aerial Data - March 2010 Feet 10,000 92 2012-13 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 MEDIANS AND ORNAMENTAL PEDESTRIAN BARRIERS—CITYWIDE Infrastructure / Other Project Protect Description: This project includes the preliminary study, design and construction of a raised concrete median (with stamped concrete), and ornamental pedestrian barriers to provide neighborhood traffic calming and a safe crossing at locations with heavy pedestrian traffic (including Deer Hollow Way and Serafina Road, and other locations within the City). Benefit / Core Value: This project provides a safe crossing for pedestrians at various locations within the City. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community, A Sustainable City, and Transportation Mobility and Connectivity. Prosect Status: This project is currently in the traffic study phase and will be constructed in future years when funding is available. Department: Public Works—Account No. 210.165.704 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 10,000 $ 40,000 $ 50,000 Construction $ 40,000 $200,000 $ 200,000 Construction $300,000 $ 300,000 Engineering $ - $ 40,000 $ - $ 20,000 $ - $ - $ - $ 20,000 Design $ 30,000 $ 40,000 $ 70,000 Totals $ - $ 40,000 $ - $300,000 $ - $ - $ - $ 340,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Street Improvements) $ 40,000 $ 40,000 Unspecified* $300,000 $ 300,000 Total Funding: $ - $ 40,000 $ - $300,000 $ - $ - $ - $ 340,000 Future Operation & Maintenance Costs: 2013-14 2014-15 2015-16 2016-17 $ 2,000 $ 2,040 $ 2,081 $ 2,122 *Project cannot be constructed until a funding source is identified. 93 MURRIETA CREEK IMPROVEMENTS Infrastructure / Other Projects Location Aerial Data - March 2010 0 612.5 1.225 Feet 2.450 94 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 MURRIETA CREEK IMPROVEMENTS Infrastructure / Other Project Prosect Description: This project includes the design of the proposed United States Army Corps of Engineers and Riverside County Flood Control improvements to the Murrieta Creek (within the City limits). Benefit / Core Value: This project helps prevent flooding of Old Town Temecula. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community and A Sustainable City. Project Status: The City is working with Riverside County to form a Joint Powers Authority to further the implementation of this project. More focused design efforts, under local control, will commence in the coming fiscal year. Department: Public Work's—Account No. 210.165.735 Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Level: I Future Total Years Project Cost Administration $ 7,412 $ 7,412 Design $125,000 $ 50,000 $ 50,000 $ 50,000 $ 275,000 Totals $ 132,412 $ - $ - $ 50,000 $ 50,000 $ 50,000 $ - $ 282,412 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Capital Project Reserves $132,412 $ 132,412 Unspecified* $ - $ 50,000 $ 50,000 $ 50,000 $ 150,000 Total Funding: $ 132,412 $ - $ - $ 50,000 $ 50,000 $ 50,000 $ - $ 282,412 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 *Project cannot be constructed until a funding source is identifed. 95 2016-17 N/A OLD TOWN POLICE STORE FRONT SIGN Infrastructure / Other Project Location Aerial Data - June 2011 0 60 120 Feet 240 96 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 OLD TOWN POLICE STORE FRONT SIGN Infrastructure / Other Project Protect Description: This project consists of the design and installation of a visible identification sign for the Old Town Police Store Front consistent with the recently adopted Old Town Specific Plan. Benefit / Core Value: This project will assist the public in identifying and locating the Old Town Police Store Front. In addition, this project satisfies the City's Core Values of A Safe & Prepared Community and Accountable & Responsive City Government. Project Status: This project will be completed during fiscal year 2012-13. Department: Public Works—Account No. 210.165.758 Level: I Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 10,000 $ 10,000 Construction $ - $ 30,000 $ - $ - $ - $ - $ - $ 30,000 Design $ 10,000 $ 10,000 Totals $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Fblice Facilities) $ 50,000 $ 50,000 Total Funding: $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 97 2015-16 2016-17 OLD TOWN PUBLIC ART Infrastructure 1 Other Project Location 46-41 Aerial Data - March 2010 Feet 0 62.5 125 250 98 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 OLD TOWN PUBLIC ART Infrastructure / Other Project Prosect Description: This project consists of a public art piece that will be placed in Old Town, and will feature elements of water and lighting to attract the interest of pedestrians. Benefit / Core Value: This project brings an additional focal point to Old Town. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is currently in the concept phase and is estimated to be completed by June 2013. Department: Temecula Community Services / Planning—Account No. 210.190.121 Level: III Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost Construction $ 2,800 $192,358 $ 45,684 $ 240,842 Totals $ 2,800 $192,358 $ 45,684 $ - $ - $ - $ - $ 240,842 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Years Total Project Cost DIF (Riblic Art) $ 2,800 $192,358 $ 45,684 $ 240,842 Total Funding: $ 2,800 $192,358 $ 45,684 $ - $ - $ - $ - $ 240,842 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 99 2016-17 N/A OLD TOWN SIDEWALK REHABILITATION Infrastructure / Other Project Location Aerial Data- March 2010 Feet 0 120 240 480 100 2012-13 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 OLD TOWN SIDEWALK REHABILITATION Infrastructure / Other Project Protect Description: This project will establish programs that will provide financial assistance to property owners to construct sidewalks, remove boardwalk plan boards, reorient street lights, and plant street trees, as specified in the Old Town Specific Plan. Benefit / Core Value: This projects promotes a sustainable City by encouraging mixed-use infill development along major transportation corridors and by promoting a "walkable" community. In addition, this project satisfies the City's Core Values of Healthy and Livable City and Transportation Mobility and Connectivity. Project Status: This project is implemented in concurrence with private development as it occurs. Department: Public Works Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Construction $150,000 $150,000 $150,000 $150,000 $680,000 $ 1,280,000 Totals $ - $ - $150,000 $150,000 $150,000 $ 150, 000 $680,000 $ 1,280,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost CDBG $150,000 $150,000 $150,000 $150,000 $680,000 $ 1,280,000 Total Funding: $ - $ - $150,000 $150,000 $150,000 $150,000 $680,000 $ 1,280,000 Future Operation & Maintenance Costs 2013-14 2014-15 2015-16 2016-17 $ 5,000 $ 5,100 $ 5,202 $ 5,306 101 OPEN SPACE ACQUISITION PROGRAM Infrastructure / Other Project Location �F T r.1vitC 1:49 Tc -Ar 1/ (77/A . c 1/ �, ; R 11 / ,C J, o ie -, 1989...'" ,,,,, ov -‘)Ars . NEW ov- 102 CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 OPEN SPACE ACQUISITION PROGRAM Infrastructure / Other Project Protect Description: This project provides matching funds for the acquisition of selected parcels west of the City within the identified escarpment area. Benefit / Core Value: This project maintains the natural esthetic of the escarpment. In addition, this pro- ject satisfies the City's Core Values of A Sustainable City, and Accountable and Responsive City Govern- ment. Prosect Status: For protection of open space, the City to consider acquiring parcels on the market as they become available. Department: Planning—Account No. 210.165.509 Level: I Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Acquisition $510,863 $167,060 $160,407 $ 838,330 Totals $ - $510,863 $167, 060 $160,407 $ - $ - $ - $ 838,330 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Open Space) $510,863 $167, 060 $160,407 $ 838,330 Total Funding: $ - $510,863 $167,060 $160,407 $ - $ - $ - $ 838,330 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 103 2015-16 2016-17 N/A PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Project Location Aerial Data - March 2010 0 300 600 Feet 1,200 104 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Project Prolect Description: This project includes the design, construction, and implementation of an environmental mitigation site required for the Pechanga Parkway Project, including acquisition and planting of the mitigation site in Temecula Creek. In addition, this project provides water to plant material and monitoring the mitigation site for five years. Benefit / Core Value: This project increases environmental mitigation areas. In addition, this project satisfies the City's Core Value of A Sustainable City. Protect Status: The design and construction of new wetlands will be complete by end of fiscal year 2013. Upon the approval of the resource agencies, the maintenance of the created area is estimated to be completed by end of fiscal year 2017. Department: Public Works -Account No. 210.165.516 Level: I Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 59,495 $ 42,000 $ 2,000 $ 2,000 $ 2,000 $ 2,000 $ 109,495 Acquisition $ 20,442 $ 5,000 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ - $ 25,442 Construction $410,000 $ 410,000 Construction Engineering $ 15,000 $ 15,000 Design $ 30,000 $ 30,000 Environmental $ 510 $ 79,907 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 160,417 M S HCP $ 20,500 $ 20,500 Tota I s $ 80,447 $602,407 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ - $ 770,854 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost CFD (Wolf Creek) $ 80,447 $602,407 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ 770,854 Total Funding: $ 80,447 $602,407 $ 22,000 $ 22,000 $ 22,000 $ 22,000 $ - $ 770,854 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 105 2015-16 2016-17 N/A SANTA GERTRUDIS CREEK PEDESTRIAN/BICYCLE TRAIL EXTENSION AND INTERCONNECT Infrastructure / Other Projects Location 106 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 SANTA GERTRUDIS CREEK PEDESTRIAN 1 BICYCLE TRAIL EXTENSION AND INTERCONNECT Infrastructure / Other Project Prosect Description: This project includes project planning and preliminary engineering for the extension and interconnect of the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail (from Ynez Road to the Murrieta Creek Multi -Purpose Trail). The extension and interconnect will provide access and under -crossings at Ynez Road, Interstate 15, and Jefferson Avenue, and a continuous paved trail along the Santa Gertrudis Creek to interconnect with the Murrieta Creek Multi -Purpose Trail. Benefit / Core Value: This project provides additional pedestrian and bicycle trails for the community. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Prosect Status: The project is currently in the design phase and will be constructed in future years when funding is available. Department: Public Works—Account No. 210.165.739 Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 67,357 $ 35,428 $ 378,000 $ 480,785 Construction $6,000,000 $ 6,000,000 Construction $ 96,612 $126,425 $ 223,037 Engineering $ 33,000 $ 33,000 Design $121,162 $250,410 $ 371,572 Environmental $ 360,000 $ 360,000 MSHCP $188,519 $285,838 $ - $ - $ - $ - $ 300,000 $ 300,000 Totals $188,519 $285,838 $ - $ - $ - $ - $7,071,000 $ 7,545,357 Actuals Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost AB 2766 $ 12,987 $159,413 $ 172,400 Bicycle Transportation Account (BTA) $ 96,612 $126,425 $ 223,037 Capital Project Reserves $ 78,920 $ 78,920 Unspecified* $ 7,071,000 $ 7,071,000 Total Funding: $188,519 $285,838 $ - $ - $ - $ - $ 7,071,000 $ 7,545,357 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 N/A 1 NIA 1 N/A 1 NIA 1 N/A *Project cannot be constructed until a funding source is identified. 107 SIXTH STREET RESTROOMS RENOVATION Infrastructure / Other Project Location Aerial Data- March 2010 Feet I LI 200 4UU 108 2014-15 2016-17 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 SIXTH STREET RESTROOMS RENOVATION Infrastructure / Other Project Prolect Description: This project consists of the renovation of the sixteen year old restrooms on Sixth Street. The renovation includes installing energy efficient fixtures, upgrading other equipment, and giving the restroom a facelift. Benefit / Core Value: This project provides up to date fixtures and equipment to better serve the community and provide more efficient energy and water usage. In addition, this project satisfies the City's Core Values of A Healthy & Livable City and a Sustainable City. Prosect Status: This project will be completed by June 2013. Department: Public Works—Account No. 210.165.760 Level: I Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Construction $ 50,000 $ 50,000 Totals $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Actuals Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Corporate Facilities) $ 50,000 $ 50,000 Total Funding: $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Future Operation & Maintenance Costs 2012-13 2013-14 109 2015-16 TEEN i YOUNG ADULT VILLAGE Infrastructure / Other Project Location �F T r.1vitC 110 2012-13 2014-15 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TEEN/YOUNG ADULT VILLAGE Infrastructure / Other Project Protect Description: This project consists of initially completing a feasibility study to determine teen/young adult program needs. The Teen/Young Adult Village is envisioned to be a public/private partnership on approximately ten or more acres that will include a variety of teen entertainment, social and educational venues. These activities may also include a bowling alley, recording studio, dance or band performance area, refreshment area or restaurant, movie venue, ice rink, graphic arts studio, auto mechanic workshop, water park, and other teen activities. Benefit / Core Value: This project provides additional programs and services for teens and young adults of the community. In addition, this project satisfies the City's Core Value of A Healthy and Livable City. Project Status: The feasibility study portion of this project will be initiated by December 2012. The public/ private portion of this project is estimated to begin in future years when funding is available. Department: Temecula Community Services—Account No. 210.190.122 Level: III Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 210,000 $ 210,000 Construction $100,000 $ 2,100,000 $ 2,100,000 Design $100,000 $ 215,000 $ 315,000 Fixtures/Furn/Equip $ - $100,000 $ - $ - $ - $ 1,050,000 $ - $ 1,050,000 Totals $ - $100,000 $ - $ - $ - $ 3,575,000 $ - $ 3,675,000 Actuals Source of Funds to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Capital Project Reserves $100,000 $ 100,000 Unspecified* $ 3,575,000 $ 3,575,000 Total Funding: $ - $100,000 $ - $ - $ - $ 3,575,000 $ - $ 3,675,000 Future Operation & Maintenance Costs: 2013-14 *Project cannot be constructed until a funding source is identified. 111 2015-16 2016-17 $ 60,000 TEMECULA CITY ENTRY MONUMENTATION Infrastructure / Other Project Location 4)1'11144 of Y -c Aerial Data - March 2010 0 250 500 Feet t000 112 CITY OF TEMECULA 2016-17 $ 5,412 Capital Improvement Program Fiscal Year 2013-17 TEMECULA CITY ENTRY MONUMENTATION Infrastructure / Other Project Prolect Description: This project includes the design and construction an entry monument to replace the monument at the north end of the City. The new monument will be designed and constructed by the developer pursuant to the Fee Credit Agreement, dated October 9, 2007, and will be reimbursed pursuant to Section 4.H. of the Agreement. The developer's obligation for this project is $36,000. Benefit / Core Value: This project provides identification and recognition for the City. In addition, this project satisfies the City's Core Values of Healthy and Livable City and Economic Prosperity. Prosect Status: The start date for this project is dependent on the developer. Department: Temecula Community Services / Planning—Account No. 210.165.671 Level: III Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Construction $150,000 i $ 150,000 Totals $ - $150,000 $ - $ - $ - $ $ - $ 150,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $150,000 $ 150,000 Total Funding: $ - $150,000 $ - $ - $ - $ - $ - $ 150,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 $ 5,100 $ 5,202 $ 5,306 113 $ 5,520 TEMECULA COMMUNITY CENTER RENOVATION Infrastructure 1 Other Project Location Aerial Data - March 2010 0 125 250 Feet 500 1 "14 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 TEMECULA COMMUNITY CENTER RENOVATION Infrastructure / Other Project Prosect Description: This project will include the design and construction of the renovation of the 6,230 square foot Temecula Community Center, including seismic upgrades, energy efficient HVAC systems, windows, and other tenant improvements. Benefit / Core Value: This project will upgrade the building to current building codes and standards and make it more energy efficient. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Protect Status/: This project is in design development and is estimated to be completed by fiscal year 2012-13. Department: Public Works—Account No. 210.165.754 Level: I Project Cost: Actuals to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 270,400 $ 270,400 Construction $ 1,100, 000 $ 1,100, 000 Construction $ 390,400 $ 390,400 Engineering $ - $ 50,000 $ - $ - $ - $ - $ - $ 50,000 Design $ 150,000 $ 150,000 Fixtures/Furn/Equip $ 10,000 $ 10,000 Utilities $ 10,000 $ 10,000 Totals $ - $ 1,590,400 $ - $ - $ - $ - $ - $ 1,590,400 Actuals Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost CDBG $ 1,200,000 $ 1,200,000 DIF (Parks & Recreation) $ 390,400 $ 390,400 Total Funding: $ - $ 1,590,400 $ - $ - $ - $ - $ - $ 1,590,400 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 3,000 $ 3,300 $ 3,600 $ 3,900 115 TEMECULA PARK AND RIDE Infrastructure / Other Project Location kW" Aerial Data - March 2010 0 150 300 Feet 600 1 116 LA 2012-13 2016-17 $ 1,530 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 TEMECULA PARK AND RIDE Infrastructure / Other Project Prolect Description: This project includes the acquisition of property, the design, and the construction of a Park and Ride facility in the vicinity of Temecula Parkway and La Paz Street. Benefit / Core Value: This project enables and encourages Temecula residents to carpool when commuting. In addition, this project satisfies the City's Core Value of A Sustainable City. Project Status: The design of this project is complete. This project has been designated as a Transportation Control Measure (TCM) project pursuant to the Air Quality Management Plan/State Implementation Plan (AQMP/SIP) to meet air quality conformity. The 2012 Regional Transportation Plan (RTP) and the current 2011 Federal Transportation Improvement Program (FTIP) identifies the Temecula Park and Ride as a committed (programmed in the first two years of the TIP) TCM project. Once a TCM is committed for implementation in the first two years of the FTIP, the committed TCM must be operational by the completion date in the prevailing FTIP or FTIP amendment. The Temecula Park and Ride must be completed by December 31, 2015 in order to fulfill these requirements. Department: Public Works—Account No. 210.165.747 Level: 1 Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 38,880 $ 240,000 $ 278,880 Acquisition $187,530 $ 187,530 Construction $272,967 $ 1,600,000 $ 1,600,000 Construction $ 1,421,602 $ 1,421,602 Engineering $365,093 $ - $ - $ 64,000 $ - $ - $ - $ 64,000 Design $138,683 $ 15,000 $ 153,683 MSHCP $ 80,000 $ 80,000 Totals $365,093 $ - $ - $ 1,999,000 $ - $ - $ - $ 2,364,093 Actua Is Source of Funds: to Date 2012-13 2013-14 Future Total 2014-15 2015-16 2016-17 Years Project Cost AB 2766 $ 92,126 $ 577,398 $ 669,524 Capital Project Reserves $272,967 $ 272,967 Unspecified* $ 1,421,602 $ 1,421,602 Total Funding: $365,093 $ - $ - $ 1,999,000 $ - $ - $ - $ 2,364,093 Future Operation & Maintenance Costs: 2013-14 2014-15 *Project cannot be constructed until a funding source is identified. 117 2015-16 $ 1,500 $ 1,561 THEATER ENERGY EFFICIENT LIGHTING INCLUDING TECHNOLOGY AND EQUIPMENT UPGRADE Infrastructure 1 Other Project Location Aerial Data - March 2010 0 55 110 Feet 220 1I0 Future Operation & Maintenance Costs CITY OF TEMECU LA Capital Improvement Program Fiscal Year 2013-17 THEATER ENERGY EFFICIENT LIGHTING INCLUDING TECHNOLOGY AND EQUIPMENT UPGRADE Infrastructure / Other Project Prosect Description: This project will update of the Theater's lighting console and theatrical lighting fixtures providing significant energy efficiency and cost savings including energy costs, labor costs, and maintenance costs making it a viable and "Green" system for many years to come. Benefit / Core Value: The Theater's seven year old lighting console cueing/programming architecture is out of date and no longer supported via hardware or software updates. The proposed retrofit to LED sources for theatrical lighting and interior house and work lights satisfies the City's Core Value of A Sustain- able City. Project Status: This project is estimated to be completed by June 2013. Department: Temecula Community Services—Account No. 210.190.159 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Fixtures/Furn/Equip $222,400 $ 222,400 Totals $ - $222,400 $ - $ - $ - $ - $ - $ 222,400 Actua Is Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost DIF (Parks & Recreation) $222,4 00 $ 222, 400 Total Funding: $ $222,400 $ $ $ $ $ $ 222,400 2012-13 2013-14 2014-15 2015-16 2016-17 119 THEATER REMEDIATION Infrastructure 1 Other Project Location Aerial Data - March 2010 0 55 110 Feet 220 1 2U 2014-15 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 THEATER REMEDIATION Infrastructure / Other Project Protect Description: This project addresses design and construction deficiencies at the Old Town Community Theater primarily related to problems with the exterior cedar siding, decks and exposed timber. Benefit / Core Value: This project minimizes emergency repair costs, prolongs the service life, and cor- rects design and construction defects at this facility. In addition, this project satisfies the City's Core Value of Healthy Livable City, and A Safe and Prepared Community. Project Status: The design of the remediation priorities of this project has been initiated. Construction is estimated to be completed by end of fiscal year 2013-14. Department: Public Works—Account No. 210.165.756 Level: 1 Project Cost: Actuals to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 70,000 $ 70,000 $ 140,000 Construction $ 500,000 $ 1,929,175 $ 2,429,175 Construction $ - $ 795,000 $ 2,084,175 $ - $ - $ - $ - $ 2,879,175 Engineering $ 25,000 $ 50,000 $ 75,000 Design $ 190,000 $ 35,000 $ 225,000 Preliminary Study $ 10,000 $ 10,000 Totals $ - $ 795,000 $ 2,084,175 $ - $ - $ - $ - $ 2,879,175 Actuals Source of Funds: to Date Future Total 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $ 795,000 $ 2,084,175 $ 2,879,175 Total Funding: $ - $ 795,000 $ 2,084,175 $ - $ - $ - $ - $ 2,879,175 Future Operation & Maintenance Costs 2012-13 2013-14 Note: Settlement funds received in fiscal year ending 2011 for this project. 121 2015-16 2016-17 $ 22 CITY OF TE MECULA Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS PARKS and RECREATION PROJECTS Children's Museum Enhancement Project 124 Flood Control Channel Reconstruction and Repair 126 Inclusive Play Structure 128 Neighborhood Park Security Lighting 130 Parks Improvement Program 132 Reclaimed Water Irrigation Retrofit - Various Sites 134 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 136 Sam Hicks Monument Park Playground Replacement 138 Senior Citizen Outdoor Fitness Lot 140 Tennis Court Lighting - Great Oak High School 142 123 CHILDREN'S MUSEUM ENHANCEMENT PROJECT Parks and Recreation Project Location Aerial Data - March 2010 Feet 0 50 100 200 124 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 CHILDREN'S MUSEUM ENHANCEMENT PROJECT Parks and Recreation Project Protect Description: As exhibits and play experiences in the Children's Museum become outdated, this project allows for the re -design and replacement of exhibit areas or refurbishment of existing exhibits. This process allows the museum visitor to experience new and updated play experiences. Benefit / Core Value: This project enhances existing exhibit areas of the Children's Museum. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Protect Status: This project will be completed by June 2013. Department: Temecula Community Services—Account No. 210.190.125 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 10,000 $ 10,000 Construction $ 90,000 $ 90,000 Design $ - $ 14,000 $ - ' $ - ' $ - $ - $ - $ 14,000 Totals $ - $114,000 $ - $ - $ - $ - $ - $ 114,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $114,000 $ 114,000 Total Funding: $ - $114,000 $ - ' $ - ' $ - $ - $ - $ 114,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 612 $ 624 $ 637 $ 649 $ 662 125 FLOOD CONTROL CHANNEL RECONSTRUCTION AND REPAIR Parks and Recreation Project Location �F T r.1vitc r/'7%A 1 1 I ,\, 'y R47. 11 . I ! r ...II Jr• Q rc-Ar ittA 4146 1989 ,t,�~ T NS t NEW o4 126 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 FLOOD CONTROL CHANNEL RECONSTRUCTION AND REPAIR Parks and Recreation Project Prolect Description: This project repairs and reinforces the earth and berms between specific park sites and flood control channels, and fortifies the banks to prevent further erosion into the park sites. These park sites include Pala Community Park, Margarita Community Park, Butterfield Stage Park, and Long Canyon Creek Park. Benefit / Core Value: This project prevents further erosion into specific park sites. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: A priority list of projects has been developed. Repairs and reinforcements are completed on an ongoing basis. Department: Public Works / Temecula Community Services—Account No. 210.190.127 Level: 1 Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 35,000 $ 35,000 $ 70,000 Construction $155,000 $175,000 $250,000 $250, 000 $ 830,000 Construction $250,000 $250,000 $ 500,000 Engineering $ - $250,000 $ 20,000 $ - $250,000 $ - $250,000 $ 20,000 Design $ 40,000 $ 40,000 Environmental $ 20,000 $ 20,000 $ 40,000 Totals $ - $250,000 $250,000 $ - $250,000 $ - $250,000 $ 1,000,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $250,000 $250,000 $ 500,000 Unspecified* $250,000 $250,000 $ 500,000 Total Funding: $ - $250,000 $250,000 $ - $250,000 $ - $250,000 $ 1,000,000 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 500 $ 500 1 $ 500 *Project cannot be constructed until a funding source is identified. 127 $ 500 $ 500 INCLUSIVE PLAY STRUCTURE Parks and Recreation Location �F T r.1vitc 128 Tc -Ar LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 INCLUSIVE PLAY STRUCTURE Parks and Recreation Project Prosect Description: This project includes the development of an inclusive special needs play park area within existing parks. The area will be fenced and include a play apparatus appropriate for youth with special needs, as well as picnic tables, benches, and a water feature. Benefit / Core Value: This project provides a play area for youth with special needs. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is in the planning phase and is estimated to be completed by June 2013. Department: Temecula Community Services—Account No. 210.190.129 Level: 11 Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 90,000 $ 90,000 Construction $686,500 $ 686,500 Design $ 70,000 $ 70,000 Totals $ - $846,500 $ - $ - $ - $ - $ - $ 846,500 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $346,500 $ 346,500 DIF (Quimby) $500,000 $ 500,000 Total Funding: $ - $846,500 $ - $ - $ - $ - $ - $ 846,500 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 510 $ 520 $ 531 $ 541 $ 552 $ 563 129 NEIGHBORHOOD PARK SECURITY LIGHTING Parks and Recreation Project Location MAYACAMAS p'it - G dU ` CT pv▪ - ��� ao14\''G"T Sk ,i4 ice 1 1 •4' \q- D W C "O\ i l' ARNY R° n -."'V4 rl'. Y8°GARS O' RpL XE O r i} i r 4. EGi fi' r1 -� *r, �.r+ . .L- 4 T;'a f - z 71� Aerial Data - March 2010 Feet 0 125 250 9J0 cORTE COED 130 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 NEIGHBORHOOD PARK SECURITY LIGHTING Parks and Recreation Project Prolect Description: This project includes the addition of low intensity security lighting at various neighborhood parks, which may include Serena Hills Park, Sunset Park, and Veterans Park. Benefit / Core Value: This project enhances the safety of City residents in neighborhood parks and facilitates police patrols in these areas. In addition, this project satisfies the City's Core Values of Healthy and Livable City and A Safe and Prepared Community. Prosect Status: A priority list of lighting projects has been developed. Installations are completed on an ongoing basis. Department: Temecula Community Services—Account No. 210.190.151 Level: II Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 20,000 Construction $ 35,000 $ 35,000 $ 35,000 $ 35,000 $ 140,000 Totals $ - $ - $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ - $ 160,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF ((auimby) $ 40,000 $ 40,000 Unspecified* $ 40,000 $ 40,000 $ 40,000 $ 120,000 Total Funding: $ - $ - $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ - $ 160,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 4,080 $ 4,162 $ 4,245 $ 4,330 *Project cannot be constructed until a funding source is identified. 131 PARKS IMPROVEMENT PROGRAM Parks and Recreation Project Location �F T r.1vitc 1:49 Tc -Ar 1/ (77/A . c 1/ �, ; R 11 / ,C J, o ie 4. 1989,,,,, ov-‘)Ars. NEW ov- 132 LA 2016-17 2014-15 2012-13 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 PARKS IMPROVEMENT PROGRAM Parks and Recreation Project Prolect Description: This project facilitates rehabilitation and improvement projects at City parks such as Ronald Reagan Sports Park, Patricia H. Birdsall Sports Park, Pala Community Park, Paloma Del Sol Park, Kent Hintergardt Memorial Park, Loma Linda Park, and Butterfield Stage Park. The rehabilitation and improvement projects will include parking lot repairs and resurfacing, raised and cracked concrete sidewalk replacement, playground surfacing removal and replacement, fencing repair and replacement, irrigation system efficiency upgrades, lighting system efficiency upgrades, on-site drainage improvements, and other similar projects. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Prosect Status: A priority list of rehabilitation projects has been developed. Rehabilitations are completed on an ongoing basis. Department: Public WorksiTemecula Community Services—Account No. 210.190.130 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Construction $300,000 $300,000 $ 250,000 $250,000 $250,000 $ 1,350,000 Tota I s $ - $300,000 $300,000 $250,000 $250,000 $250,000 $ - $ 1,350,000 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $250,000 $250,000 $ 500,000 DIF (Quimby) $ 50,000 $ 50,000 $ 100,000 Unspecified* $250,000 $250,000 $250,000 $ 750,000 Total Funding: $ - $300,000 $300,000 $250,000 $250,000 $250,000 $ - $ 1,350,000 Future Operation & Maintenance Costs 2013-14 *Project cannot be constructed until a funding source is identified. 133 2015-16 N/A RECLAIMED WATER IRRIGATION RETROFIT—VARIOUS SITES Parks and Recreation Project Location �F T r.1vitc 1/ (77/A 11 1\\ / �C J, ••Q ti '§' 1989 _..40 Ips + NEW 134 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 RECLAIMED WATER IRRIGATION RETROFIT—VARIOUS SITES Parks and Recreation Project Prolect Description: This project identifies irrigation areas throughout the City and retrofits these sites in order to provide reclaimed water use and promote the preservation of potable water. The proposed sites may include medians, slope areas, or park sites. Staff will work closely with Rancho California Water District to pursue reimbursement for the areas that are retrofitted. Benefit / Core Value: This project includes a savings on costs used to irrigate landscaping. In addition, this project satisfies the City's Core Value of A Sustainable City. Prosect Status: City staff is working on a Memorandum of Understanding (MOU) with Rancho California Water District for reimbursement for the areas that are retrofitted. Department: Temecula Community Services / Public Works—Account No. 210.190.150 Level: III Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 50,000 $ 50,000 Construction $ 450,000 $ 450,000 Design $ 50,000 $ 50,000 Totals $ - $ - $ 550,000 $ - $ - $ - $ - $ 550,000 Source of Funds: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Capital Project Reserves $ 50,000 $ 50,000 Reimbursements/Other (RCUVD) $ 500,000 $ 500,000 Total Funding: $ - $ - $550,000 $ - $ - $ - $ - $ 550,000 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 2,040 I $ 2,081 $ 2,122 $ 2,165 $ 2,208 135 RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND Parks and Recreation Project Location `pl 1/,Il,. Aerial Data - March 2010 0 100 200 Feet 400 136 2016-17 2012-13 2014-15 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND Parks and Recreation Project Protect Description: This will include excavating, hauling away, and disposing of silt in the channel location in Ronald Reagan Sports Park, and the desiltation pond west of the sports park, as well as mitigation. Part of this project was completed in December 2007, in accordance with City Resolution No. 07-105, Declared Local Emergency. Benefit / Core Value: This project will increase the flow capacity of the channel in order to prevent flooding in the sports park, and increase the capacity of the pond to hold storm water and reduce down stream sedimentation. In addition, this project satisfies the City's Core Value of A Safe and Prepared Comm unity. Project Status: The design for restoring the Best Management Practices (BMP) of the Storm Water Pollution Prevention Plan and the Required Water Quality Management Plan by desilting the basin near the sports park is nearly complete. Removal of silt and construction of the mitigation site is estimated to be completed by end of fiscal year 2012. Upon approval by the resource agencies, the maintenance of the mitigation site is estimated to be complete during fiscal year 2016-17. Department: Public Works / Temecula Community Services -Account No. 210.190.187 Level: Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $184,020 $ 19,376 $ 5,200 $ 5,200 $ 5,200 $ 5,200 $ 224,196 Construction $203,104 $ 9,274 $ 24,450 $ 24,448 $ 24,448 $ 24,448 $ 310,172 Design $191,775 $ 191,775 Totals $ 578,899 $ 28,650 $ 29,650 $ 29,648 $ 29,648 $ 29,648 $ - $ 726,143 Source of Funds: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Capital Project Reserves $318,951 $ 28,650 $ 29,650 $ 29,648 $ 29,648 $ 29,648 $ 466,195 Proposition 42 $ 88,000 $ 88,000 Reimbursements/Other (FBV14)* $171,948 $ 171,948 Total Funding: $578,899 $ 28,650 $ 29,650 $ 29,648 $ 29,648 $ 29,648 $ - $ 726,143 Future Operation & Maintenance Costs 2013-14 2015-16 *Part of this project was completed in December 2007and FEMA requires approval for additional funds. 137 SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT Parks and Recreation Project Location Aerial Data - March 2010 0 100 200 Feet 400 138 LA 2012-13 CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT Parks and Recreation Project Prolect Description: This project includes the design and construction of a new innovative play area to replace the existing equipment, including removal of old equipment and installation of new equipment, and resurfacing according to ADA Guidelines. Benefit / Core Value: This project provides an enhanced play environment and improved access for the disabled. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Project Status: This project is estimated to be completed by the end of fiscal year 2013-14. Department: Temecula Community Services—Account No. 210.190.132 Level: III Project Cost: Actua Is to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Administration $ 50,000 $ 7,500 $ 7,500 Construction $108,300 $155,000 $ 263,300 Design $ 50,000 $ 50,000 Tota I s $ - $158,300 $162,500 $ - $ - $ - $ - $ 320,800 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost CDBG $ 50,000 $ 50,000 DIF (Quimby) $ 162,500 $ 162,500 HCD $108,300 $ 108,300 Total Funding: $ - $158,300 $162,500 $ - $ - $ - $ - $ 320,800 Future Operation & Maintenance Costs: 2013-14 2014-15 2015-16 2016-17 $ 204 $ 208 $ 212 139 SENIOR CITIZEN OUTDOOR FITNESS LOT Parks and Recreation Project Location Aerial Data - March 2010 0 80 160 Feet 20 140 2012-13 2014-15 $ 624 2016-17 $ 649 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 SENIOR CITIZEN OUTDOOR FITNESS LOT Parks and Recreation Project Project Description: This project includes the design and development of an outdoor exercise area for mature adults to be located in Margarita Community Park. Construction of the exercise area will be located in a park and consist of ADA accessible surfacing, four to ten exercise apparatus for mature adults, shade covering, water fountain, and fencing. Benefit / Core Value: This project provides a venue for seniors and mature adults to exercise. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is estimated to be completed by end of fiscal year 2012-13. Department: Temecula Community Services—Account No. 210.190.133 Level: III Project Cost: Actuals Future Total to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost Administration $ 19,800 $ 19,800 Construction $ - $ 60,000 $ - $ - $ - $ - $ - $ 60,000 Design $ 10,000 $ 10,000 Totals $ - $ 89,800 $ - $ - $ - $ - $ - $ 89,800 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $ 89,800 $ 89,800 Total Funding: $ - $ 89,800 $ - $ - $ - $ - $ - $ 89,800 Future Operation & Maintenance Costs 2013-14 $ 612 141 2015-16 $ 637 $ 662 TENNIS COURT LIGHTING - GREAT OAK HIGH SCHOOL Parks and Recreation Project Location LIVE OAK RANCH RO Aerial Data - March 2010 0 125 250 Feet 500 142 LA CITY OF TEMECU Capital Improvement Program Fiscal Year 2013-17 TENNIS COURT LIGHTING —GREAT OAK HIGH SCHOOL Parks and Recreation Project Prosect Description: This project includes the installation of a lighting system on all eight tennis courts at Great Oak High School. Through a joint use agreement with Temecula Valley Unified School District (TVUSD), these courts can be used by the public on weekends, holidays, and after school hours. Benefit / Core Value: This project provides eight additional tennis courts for public use. In addition, this project satisfies the City's Core Value of Healthy and Livable City. Prosect Status: This project is in the planning phase and is estimated to be completed by end of fiscal year 2012-13. Department: Temecula Community Services—Account No. 210.190.128 Level: II Project Cost: Actuals to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Future Total Years Project Cost Acquisition $ 48,000 $ 48,000 Construction $357,500 $ 357,500 Construction $ - $449,500 $ - $ - $ - $ - $ - $ 449,500 Engineering $ 39,000 $ 39,000 Fixtures/Furn/Equip $ 5,000 $ 5,000 Totals $ - $449,500 $ - $ - $ - $ - $ - $ 449,500 Actuals Future Total Source of Funds: to Date 2012-13 2013-14 2014-15 2015-16 2016-17 Years Project Cost DIF (Parks & Recreation) $449,500 $ 449,500 Total Funding: $ - $449,500 $ - $ - $ - $ - $ - $ 449,500 Future Operation & Maintenance Costs 2012-13 2013-14 2014-15 2015-16 2016-17 $ 6,120 $ 6,242 $ 6,367 $ 6,495 $ 6,624 143 i44 CITY OF TEMECU LA ■ Capital Improvement Program Fiscal Year 2013-17 TABLE OF CONTENTS SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (SARDA) PROJECT Affordable Housing 146 145 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Location Aerial Data - March 2010 IECEM Feet 0 250 500 1,000 146 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Protect Description: This project involves working with development partners to develop affordable housing projects in Old Town and Pujol neighborhood which meet the State Planning and Redevelopment mandates. Benefit / Core Value: This project provides housing for all income types, encourages mixed-use infill development along major transportation corridors, and works towards the appropriate jobs and housing balance. In addition, this project satisfies the City's Core Values of Healthy and Livable City and Economic Prosperity. Protect Status: SARDA continues to pursue quality affordable housing development partners for the construction and management of affordable housing developments within the City. Three funding agreements are anticipated to be entered into for the development of affordable housing during fiscal year 2012-13. Department: SARDA—Account No. 165.800.815 Level: Project Cost: Actuals to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost Acquisition $ 1,859,667 $ 7,537,954 $ 9,397,621 Construction $ 6,842,789 $ 7,822,857 $ 14,665,646 Totals $ 8,702,456 $15,360,811 $ - $ - $ - $ - $ - $ 24,063,267 Actuals Source of Funds: to Date Future Total Project 2012-13 2013-14 2014-15 2015-16 2016-17 Years Cost CDBG SARDA Housing $ 150,000 $ 150,000 Tax Increment $ 2,842,790 $ 2,842,790 SARDA Housing (2010 TABS) $ 4,000,000 $ 2,086,667 $ 6,086,667 SARDA Housing (2011 TABS) $ 1,859,666 $13,124,144 $ 14,983,810 Total Funding: $ 8,702,456 $15,360,811 $ - $ - $ - $ - $ - $ 24,063,267 Future Operation & Maintenance Costs: 2012-13 2013-14 2014-15 2015-16 2016-17 $ 10,000 $ 10,300 $ 10,506 $ 10,716 $ 10,930 147 143 CITY OF TEMECULA ■ Capital Improvement Program Fiscal Year 2013-17 FUTURE YEARS PROJECTS CIRCULATION Project Department Future Years Cherry Street Extension Diaz Road to Jefferson Avenue Diaz Road Widening from Winchester Road to Rancho California Road Jefferson Avenue Median from Winchester Road to Rancho California Road La Paz Street Widening from Ynez Road to State Route 79 South Nicolas Valley - Community Facilities District (Liefer Road) Pauba Road Improvements - east of Margarita Road on the north side Rainbow Canyon Road Widening from Pechanga Parkway to City Limit Rancho California Road East of Meadows Parkway Rancho Way Extension from Diaz to Margarita Road Western Bypass Corridor - Phase I Western Bypass Corridor - Phase 11 Temecula Creek Crossing Ynez Road Widening from Rancho Vista Road to La Paz Street Ynez Road Widening from Tierra Vista Road to Rancho Vista Road Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works Public Works TOTAL 11,180, 000 1,500,000 2,300,000 2,500,000 4,088,508 130,000 8,000,000 470,000 28, 337, 000 10, 536, 600 11, 300, 000 16, 777, 300 6,344,000 580,000 $104,043,408 INFRASTRUCTURE / OTHER Project Department Future Years Margarita Under -Crossing Pedestrian and Bicycle Bridge Overcrossing into Old Town Old Town Gymnasium Southside Branch Library Southside Recreation Center 149 Public Works Planning Com m unity Services Com m unity Services Com m unity Services 1,650,000 1,890,000 4,630,000 6,640,000 4,500,000 TOTAL $ 19,310,000 CITY OF TEMECULA Proposed Capital Improvement Program Fiscal Year 2013-17 FUTURE YEARS PROJECTS (continued) PARKS and RECREATION Project Department Future Years Butterfield Stage Park Restroom Community Services 250,000 Ronald Reagan Sports Park North/Sourth Fields Back Stops, Dugout, and Parking Lot with Trash Enclosures Ronald Reagan Sports Park Upper Soccer Paving and Materials/Equipment Storage Bays Community Services 481,250 Shade Structures for Play Structure Community Services 200,000 Sports Complex - Joint Use (Riverside County Flood Control District) Community Services 8,250,000 Ynez Road and Overland Landscaping Community Services 200,000 Vail Ranch Park Improvements Comm unity Services 800,000 Vail Ranch Park Site D Comm unity Services 1,843,000 Community Services 857,000 TOTAL $ 12,881,250 150 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 GLOSSARY OF TERMS Abatement — Abatement usually applies to tax levies, special assessments, and service charges. Accounting System — The methods and records established to identify, assemble, analyze, classify, record, and report a government's transactions and to maintain accountability for the related assets and liabilities. Adoption — Formal action by the City Council that sets the spending limits for the fiscal year. Appropriation — A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. Americans With Disabilities Act Of 1990 (ADA) — A federal law providing for a wide range of protection to individuals which directly benefit District members. Assessment District — A separate local government agency formed to provide specific local public improvements that directly benefit District members. Audit — A systematic collection of the sufficient, competent evidential matter needed to attest to fairness of management's assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out its responsibilities. Budget — A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the term usually indicates a financial plan for a single fiscal year. Budgetary Control — The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. Capital Improvement — Construction or major repair of City buildings, infrastructure, and facilities such as streets, roads, highways, bridges, curbs, gutters, sidewalks, storm drains, traffic signals, streetlights, gas and water distribution facilities, and parks. Capital Improvement Program (CIP) — Annual appropriations in the City's budget for capital purposes such as street improvements, building construction, and park improvements. Capital Expenditures — Expenditures resulting in the acquisition of or addition to the government's general fixed assets having a unit cost of $5,000 or more and a useful life of greater than one year. Infrastructure assets of $100,000 or more are also recorded capital expenditures. Capital Outlay — Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. Capital Project — A specific undertaking involving the procurement, construction or installation of facilities and related equipment which improves, preserves, enhances, or modernizes the City's provision of municipal services, has a long-term useful life, and for which costs exceed $25,000. 151 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 GLOSSARY OF TERMS (continued) Construction Engineering — Engineering work during the construction process that ensures projects are constructed in accordance with design parameters and specifications. The primary construction engineering functions are construction inspections, laboratory services, field surveys and design plan updates or interpretations. Contingency — A budgetary reserve set-aside for emergency or unanticipated expenditures. Contractual Services — Contracts for professional services. Core Value: The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six (6) Core Values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government Department — An organizational unit comprised of programs and program managers. A single director manages each department. Encumbrances — An amount of money committed for the payment of goods and services not yet received or paid for. Expenditures — Decreases in net current assets. Fiscal Year — The period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Temecula has a fiscal year of July 1 through June 30. Fund — An accounting entity with a set of self -balancing accounts recording revenues and expenditures and transactions for specific activities. Fund Balance — The difference between the assets (revenues and other resources) and liabilities (expenditures incurred or committed to) for a particular fund. Future Years — The intent of the future period is to project out to ten (10) years, projects that are anticipated by staff and the City Council that will ultimately have a very large impact on the City and surrounding area. General Fund — Accounts for tax and other general fund revenues (e.g., sales taxes, property taxes, fines and forfeitures, investment interest, etc.) and records the transactions of general governmental services (e.g., police, fire, library, parks and recreation, public service, etc.). Goals — The desired result of accomplishments within a given time frame, usually a fiscal year. Grants — Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose. 152 • CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 GLOSSARY OF TERMS (continued) Objectives — The necessary steps to achieve a desired goal. Operations & Maintenance — Office supplies and other materials used in the normal operations of City departments. Includes items such as books, maintenance materials, and contractual services. Organization — A unit of operation having specific responsibilities and duties and collectively form an Agency. The terms organization and division is used interchangeably throughout the budget document (i.e., Accounting Organization, Traffic Division, etc.). Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenues — The yield of taxes and other sources of income that a governmental unit collects and receives for public use. Special Assessment — A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Taxes — Compulsory charges levied by a government to finance services performed for the common benefit. This term does riot include specific charges made against particular persons or property for current or permanent benefits, such as special assessments; nor does the term include charges for services rendered only to those paying such charges (i.e., sewer service charges). Transfers In/Out — Payments from one fund to another fund primarily for work or services provided. Unspecified — Funds that have not been identified for various proposed projects. 153 P I ■ CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 INDEX Page No. Abbott Corporation Roadway Improvements 44 Affordable Housing 146 Bike Lane and Trail Program 74 Butterfield Stage Road Extension 46 Business Incubator and Resource Center 76 Children's Museum Enhancement Project 124 City Facilities Rehabilitation 78 Citywide Storm Drain Improvements 80 Corporate Meeting and Event Space 82 Ecological Reserve Open Space Concept Plan 84 Fire Station 73 Living Quarters Upgrade 86 Fire Station Roripaugh Ranch Site 88 Flashing Beacons and Speed Advisory Signs 48 Flood Control Channel Reconstruction and Repair 126 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements— Phase I 50 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements— Phase II 52 Inclusive Play Structure 128 Interstate -15 / State Route 79 South Ultimate Interchange 54 Library Parking Phase II 90 Main Street Bridge Over Murrieta Creek (Replacement) 56 Medians and Ornamental Pedestrian Barriers -Citywide 92 Medians and Parkways — Citywide 58 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 60 Murrieta Creek Improvements 94 Neighborhood Park Security Lighting 130 154 CITY OF TEMECULA Capital Improvement Program Fiscal Year 2013-17 INDEX (continued) Page No. Old Town Police Store Front Sign 96 Old Town Public Art 98 Old Town Sidewalk Rehabilitation 100 Open Space Acquisition Program 102 Parks Improvement Program 132 Pavement Rehabilitation Program — Citywide 62 Pechanga Parkway Environmental Mitigation 104 Reclaimed Water Irrigation Retrofit — Various Sites 134 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 136 Sam Hicks Monument Park Playground Replacement 138 Santa Gertrudis Creek Pedestrian / Bicycle Trail Extension and Interconnect 106 Senior Citizen Outdoor Fitness Lot 140 Sixth Street Restrooms Renovation 108 Teen / Young Adult Village 110 Temecula City Entry Monumentation 112 Temecula Community Center Renovation 114 Temecula Park and Ride 116 Tennis Court Lighting — Great Oak High School 142 Theater Energy Efficient Lighting Including Technology and Equipment Upgrade 118 Theater Remediation 120 Traffic Signal Equipment Replacement Program — Citywide 64 Traffic Signal Installation - Citywide 66 Traffic Signal Interconnect Equipment Installation 68 Western Bypass Bridge Over Murrieta Creek 70 155 155 City of Temecula Capital Improvement Program Fiscal Years 2012-2016 Major Capital Improvement Projects Circulation Projects Map No. Page No. Description 1 46 Butterfield Stage Road Extension 2 50 French Valley Pkwy /1-15 Overcrossing and Interchange Improvements - Phase I 3 52 French Valley Pkwy / 1-15 Overcrossing and Interchange Improvements - Phase II 4 54 Interstate -15 / State Route 79 South Ultimate Interchange 5 56 Main Street Bridge Over Murrieta Creek I 60 Pavement Rehabilitation 6 Margarita Road - Phase 2 (Avenida Barca to Solana Way) 7 Rancho California Road (Jefferson Avenue to Ynez Road) 1 8 Rancho Vista Road (Margarita Road to Paseo Goleta) 9 Winchester Road (Jefferson Avenue to Ynez Road) 10 Ynez Road (Winchester Road to Solana Way) All Other Projects 1 Map No. Page No. Description 1 146 Affordable Housing 2 88 Fire Station Roripaugh Ranch Site 3 128 Inclusive Play Structure 4 90 Library Parking Phase II 5 84 Ecological Reserve Open Space Concept Plan 6 142 Tennis Court Lighting - Great Oak High School 0 Circulation Projects All Other Projects ?:5+ Santa Margarita Ecological Reserve Boundary • • U V� N771 t�URRET/{NOT SAR1ty�'Sa9 ''� ��' E OA IF # I Iii ATA*0 ivAvio_eopw Psi .60. 00 BUCK RD 7 7 Item No. 26 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULAJSUCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: City Manager/City Council Executive Director/Board of Directors FROM: Robert C. Johnson, City Manager DATE: June 12, 2012 SUBJECT: Adoption of the Fiscal Year 2012-13 Annual Operating Budget PREPARED BY: Genie Wilson, Director of Finance Heidi Schrader. Senior Management Analyst RECOMMENDATION: 1. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 2. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 3. The City Council adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 4. The Successor Agency to the Temecula Redevelopment Agency adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS DISCUSSION: Attached for your review is the proposed Annual Operating Budget for fiscal year 2012-13, which includes the following information for the City of Temecula and Successor Agency of the Redevelopment Agency (SARDA): • Transmittal Message • Citywide Long Term Goals • General Financial Policies • City Organizational Chart • Summary Schedules of Revenues, Expenditures, and Changes in Fund Balance; • Revenue Detail by Fund; • Revenues by Source; • Expenditure Summary by Category; • Summary of Authorized Positions; • Functional Organizational Charts, Annual Accomplishments, Objectives and Performance Measures by Department and; • Expenditure Summaries by Category and Personnel Allocation by Department,; Strategic Budget Approach A City Council budget workshop was held on February 28, 2012 to begin the fiscal year 2012-13 operating budget process. The primary purpose of the workshop was to introduce the implementation of a Citywide Strategic Business Plan which included the integration of comprehensive fiscal policies, regular performance feedback, true costing for activities and increased departmental accountability consistent with the Quality of Life Master Plan (QLMP). Staff also presented a listing of major projects which encompass the QLMP to be completed or started by June 30, 2012 and listing of major projects identified for major focus in fiscal year 2012-13. In addition, staff presented a Five -Year Budget Forecast to demonstrate the City's ability to meet its goals while maintaining a 20% Fund Balance Reserve for Economic Uncertainty. A significant effort has been made during the budget process to align departmental budget objectives and subsequent performance measures to the Citywide goals or QLMP Core Values. It is staff's belief that the objectives as outlined in the budget document will have a direct affect in meeting the Core Values as set forth in the QLMP. These Core Values have been identified as: • Healthy and Livable City • Economic Prosperity • A Safe and Prepared City • A Sustainable City • Transportation Mobility and Connectivity • Accountable and Responsive City Government In addition, staff has drafted fiscal policies to formally provide guidance as it relates to budgeting, financial reporting, staffing, asset management, debt and investments. These policies have been reviewed by the Finance Committee, Mayor Washington and Councilmember Naggar, and are included in the attached Budget. Staff will review and update these policies on an annual basis and add to the policies as necessary. Current Condition/State of California May Revision Budget On Monday, May 14, 2012, the Governor presented his May Budget Revision to the proposed budget released in January of this year. The Governor's Budget originally estimated that the State faced a $9.2 billion budget deficit for fiscal year 2012-13. The May Revision estimates the deficit has increased to $15.7 billion as a result of a reduced revenue outlook, higher costs to fund schools, and decisions by the federal government and courts to block budget cuts. The May Revision includes the assumed passage of a proposed initiative at the November election for temporary increases to personal income tax on the state's wealthiest taxpayers for seven years and a sales tax increase of one-quarter percent for four years. The measure, which is estimated to generate $8.5 billion, guarantees that these new revenues will be used to prevent deeper cuts to schools, protect local public safety funding, and assist in balancing the budget. It remains to be seen if sufficient support is available from the public to approve these temporary tax increases. In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies, including the Temecula Redevelopment Agency. While this law was challenged by the California Redevelopment Association and other entities, it was upheld in a Court ruling released in December 2011 and redevelopment agencies were dissolved on February 1, 2012. Revenues that would have been directed to former redevelopment agencies are now provided to their successor agencies in order to pay the debts and obligations of the former redevelopment agencies. The State anticipates the elimination of redevelopment agencies will provide additional property tax funding for education totaling $818 million in 2011-12 and $991 million in fiscal year 2012-13. Current Condition — General Fund Despite current economic conditions, the City of Temecula remains in a healthy financial condition, able to meet operating expenditures without any reductions in City public service levels and without dipping into reserves. Recent population information for 2012 released by the Census Bureau and incorporated into the population data released by the California Department of Finance, estimates Temecula population as of January 1, 2012, as 103,092. This is an increase from the prior year population estimate of 101,255. Based upon the Strategic Budgeting and Operations Department's revised estimate of revenues and expenditures for the current Fiscal Year, it appears that most revenue estimates will be met or exceeded, and that actual expenditures will be less than the budgeted appropriation amounts. General Fund Revenues The projected General Fund revenues are $58.2 million for Fiscal Year 2012-13, which reflects a $3,290,571, or 6.0%, increase from Fiscal Year 2011-12 revenue estimates. General Fund revenues have increased primarily as a result of reprogramming park maintenance activities and related revenues from TCSD to the General Fund and anticipated increases in sales tax as a result of the addition of new businesses and anticipated growth. Revenues are also expected to increase as a result of new development projects and a continued economic recovery. In addition, $1,872,660 of Special Taxes is now recorded in General Fund to offset Parks Maintenance and arterial streetlight maintenance costs which were brought to the General Fund as part of a Departmental restructuring. The most significant revenue increases are identified below: • $1,886,479 in Sales Tax revenues • $1,872,660 in Special Tax revenues • $393,736 in Development Fees • $138,356 in Transient Occupancy Tax • $80,115 in Franchise Fees • $74,893 in Park Facility Maintenance • $66,772 in Property Taxes • $59,402 in Motor Vehicle in Lieu Triple Flip The increases were offset by revenue reductions in other categories due to grant programs which are expected to be completed in Fiscal Year 2011-12 and reductions caused by the State eliminating certain revenues to local governments. Some of the significant decreases are summarized below: • $248,200 in Planning grant programs • $110,000 in Reimbursements from the Redevelopment Agency • $71,789 in Police grant programs • $51,960 in Motor Vehicle License Fees • $28,406 in Federal Emergency Management Agency (FEMA) grant programs General Fund Expenditures The proposed budget of $57.97 million reflects an increase in General Fund expenditures of $2,769,117 or 5.0% from the Fiscal Year 2011-12 budget. The primary increases contributing to this include: 1) Restructuring the Community Services functional organization to include $3.89 million of Parks Maintenance in the General Fund, offset by a $2.1 Million reduction in General Fund recreation funding 2) addition of a contract Fire Marshal position and additional Police costs to maintain the police officer ratio of one officer per thousand residents, as well as a full year of Animal control contract expenditures 3) an increase in NPDES compliance costs 4) an increase in Economic Development activity as focus increases in developing new business opportunities within the City. Overall the authorized Full Time Equivalent (FTE) positions were reduced by 39 from the prior year. This equates to a total of 156 authorized positions versus 195 authorized in Fiscal Year 2011-12. All the reductions included vacant unfunded positions as well as positions vacated due to attrition or promotion. In addition, twelve (12) existing positions were upgraded and opened for internal recruitment. They include: Department Human Resources City Manager Development Services Planning Economic Development Code Enforcement Community Services Community Services Community Services Community Services Community Services Community Services Position Eliminated Senior Human Resources Analyst Deputy City Manager New Position Assistant Planner Associate Planner Administrative Assistant Administrative Assistant Senior Recreation Coordinator Museum Services Manager Project Sports Coordinator New Position New Position Proposed Position Human Resources Manager Director of Community Relations Senior Management Analyst Associate Planner Economic Development Analyst! Code Enforcement Officer Senior Recreation Coordinator Recreation Supervisor Recreation Supervisor Recreation Coordinator Recreation Supervisor - YMCA Office Specialist - YMCA In addition, there are fourteen (14) proposed position reclassifications which include: Department Support Services Support Services Information Technology City Manager Economic Development SARDA Building and Safety City Clerk Fire Public Works Public Works Public Works Public Works Public Works Current Position Office Assistant - AM Office Assistant - PM Webmaster Management Analyst Human Services/Teen Manager Management Analyst Office Assistant Office Assistant Office Specialist Maintenance Superintendent Maintenance Supervisor Maintenance Supervisor Office Assistant Junior Engineer Proposed Position Office Specialist - AM Office Specialist - PM Senior IT Specialist Senior Management Analyst Economic Development Analyst! Senior Planner Office Specialist Office Specialist Senior Office Specialist Maintenance Manager Maintenance Superintendent Maintenance Superintendent Office Specialist Assistant Engineer As a result of the structural reorganization, an Administrative Services Department was established to combine internal support functions into one department. Administrative Services now includes Strategic Budgeting and Operations, Information Technology, Accounting and Purchasing, Human Resources, Central Services and Support Services. In addition, parks maintenance was placed in the Public Works Department. The following is a summary of significant items by department in the proposed Annual Operating Budget for fiscal year 2012-13: City Council: No significant changes. Community Support: Transferred funding for several sponsorships to Community Services operating budget resulting in a decrease of $49,650. City Manager: Increase in salary costs due to reorganization of personnel. Economic Development: Increase in salary costs due to reorganizing personnel in order to increase focus on developing or attracting new businesses to the City. Staff from this department was moved from the now dissolved Redevelopment Agency and the oversight for this activity is Development Services. City Clerk: Decrease in salary costs due to restructuring which moved administrative support personnel into Administrative Services Group. This is offset slightly by an increase of $90,000 for election costs. City Attorney: Decrease due to the completion of litigation in fiscal year 2011-12. Strategic Budgeting and Operations: New department created to coordinate City Budget efforts and to draft and implement policies and procedures as part of the City's Strategic Business Plan. Personnel were moved from the Finance Department (now Accounting and Purchasing). Accounting and Purchasing: New title for Finance Department to clearly define the new role of the department as an internal support group. The primary focus on this group is Accounting and Purchasing functions. Expenditures for this and the Strategic Budgeting and Operations Department were split based on function. Support Services: New department created to coordinate reception services. Staff from this department was moved from the City Clerk Department. Human Resources: Decrease due to personnel reorganization, offset by addition of a Human Resources Manager position. Planning: Decrease due to grant expenditures in fiscal year 2011-12 which aren't anticipated in future years, as well as fiscal year 2011-12 consultant costs related to the Liberty Quarry hearings. This is also offset slightly by an increase in salaries due to a new position (Senior Management Analyst), and moving staff from the now dissolved Redevelopment Agency. Public Works: Increase due to moving expenditures related to maintenance of Old Town and maintenance of arterial streetlights from Community Services to Public Works. In addition, there is an additional $200,000 in NPDES compliance costs. Parks Maintenance: New department created for maintenance of all City parks. These expenditures had been programmed in Community Services. Police: Increase based on funding two officers for a full year that had been funded at 1/4 year in fiscal year 2011-12 in order to maintain the City's ratio of one sworn officer per thousand residents. This also incorporates the development of a new Problem Oriented Policing (POP) Team that will be responsible for addressing quality of life issues such as vandalism and graffiti. Fire: Increase based on adding a dedicated Deputy Fire Marshall position contracted from CAL Fire as well as anticipated contract cost increases. Animal Control: Increase based on projecting a full year of Animal Control services at the new facility as well as Debt Service savings in fiscal year 2011-12 due to construction savings being used to cover a portion of the Debt Service payment. Non -Departmental: The Recreation funding contribution to Community Services is proposed to be decreased by $2,499,147 due to moving Parks Maintenance to the General Fund. Operating Transfers Out: Debt Service for the 2011 Financing Lease has been moved "above the line" and included as part of the total operating expenditure budget in order to ensure that the City meets all operational obligations prior to utilizing fund balance for capital projects. There will be a transfer to pay Debt Service of $2,136,138 for the 2011 Financing Lease, which consolidated the 2001 and 2008 Certificates of Participation, leading to a significant reduction in interest costs and term, although payments on an annual basis will increase. There is also an anticipated transfer of $614,848 from the General Fund to pay for Capital Improvement Projects. There is a contribution of $883,745 from the General Fund to pay for a portion of the pavement management projects throughout the City. The City and Parks Facility Rehabilitation is programmed for $750,000. $795,000 is anticipated for Theater remediation in fiscal year 2012- 13. In addition, $500,000 is being transferred into the Information Technology fund to purchase a new permitting automation system. "Gann" Appropriations Limit In accordance with Government Section 7910, the City Council is required, on an annual basis, to adopt by resolution the "Gann" Appropriations Limit. The Appropriations Limit creates a restriction on the amount of revenue that can be appropriated in any Fiscal Year. The Limit is adjusted each year based on the change in population and the change in California per capita income. Using population and per capita personal income data provided by the State Department of Finance, the City's Appropriations Limit for fiscal year 2012-13 has been computed to be $202,565,067. Appropriations subject to the Limit in the proposed fiscal year 2012-13 budget total $42,636,026, which is $159,929,041 less than the computed limit. Additional appropriations to the budget are funded by non -tax sources such as service charges, restricted revenues from other agencies, grants, or beginning fund balances would be unaffected by the Appropriations Limit, however, any supplemental appropriations funded through increased tax sources could not exceed the $159,929,041 variance indicated above. Further, any overall actual receipts from tax sources greater than $159,929,041 from the budget estimates will result in proceeds from taxes in excess of the City's Appropriations Limit, requiring refunds of the excess within the next two Fiscal Years, or voter approval to increase the City's Appropriations Limit. Fund Balance: The proposed fiscal year 2012-13 budget provides for an excess of operating revenues over operating expenditures of $225,784 before the operating transfers for capital projects. The amount "reserved" for economic uncertainty is $10,678,655, an amount equal to 20% of General Fund Appropriations for Fiscal Year 2012-13. The combination of this and an additional $14,273,837 in Nonspendable, Restricted, Committed, Assigned and Unassigned categories equals a total fund balance of $24.95 Million. In addition, annual Debt Service payments have been included in the operating budget expenditure totals, ensuring that ongoing debt service payments will not impact fund balance. The ultimate goal is to bring recurring asset management expenditures, which include pavement rehabilitation and facilities and parks rehabilitation above the line and into the expenditure total as well, ensuring that those recurring costs will not impact fund balance. Available fund balance will be used for one time special projects and staff will focus on cost recovery efforts to fund ongoing programs in order to effectively minimize the impact to fund balance. SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (SARDA) In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies, including the Temecula Redevelopment Agency, effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency (SARDA) on February 1, 2012 and the City Council began serving as the successor agency. In January of this year, Governor Jerry Brown released his proposed budget for fiscal year 2011-2012. An argument for elimination of redevelopment agencies was not only to help balance the budget, but also to address alleged abuses by redevelopment agencies. Abuses were cited regarding the lack of production of affordable housing by local agencies and providing financial incentives to projects that do not meet the criteria of "blight" as outlined in current Redevelopment Law. Another argument was that redevelopment agencies denied local school districts of much needed funding. The proposed legislation was approved by the State Senate and came within one vote of being approved by the State Assembly. The California Redevelopment Association and the League of California Cities, along with their member partners, were successful in defeating this legislation. SARDA Revenues: A summary of the significant items included in the proposed operating budget is as follows: Affordable Housing: The Affordable Housing fund revenues include an allocation of Property Tax of $250,000 pursuant to the new legislation for Administrative costs. In addition, Housing project revenues are projected at $376,684 to support housing related activity. Debt Service: Debt Service revenue includes an allocation of Property Tax equal to the outstanding obligations related to bonds and Owner Participation Agreements (OPAs) which total approximately $7,485,785 for the year. SARDA Expenditures: A summary of the significant expenditure items included in the proposed operating budget is as follows: SARDA Affordable Housing: Expenditures in the Affordable Housing Fund have been reduced to administration costs as they relate to working with the oversight board and wrapping up RDA obligations. In addition, there is approximately $15.4 million in bond proceeds earmarked for Affordable Housing projects. Debt Service: Expenditures in the Debt Service Fund have been reduced to administering previously obligated redevelopment projects and debt service principal and interest payments on RDA bonds. Affordable Housing debt service costs are now included in this fund as well. INTERNAL SERVICE FUNDS: The following is a discussion of significant expenditure changes in the proposed Internal Service Fund Budgets: Insurance: Includes no significant changes. Vehicles and Equipment: Includes the purchase of an asphalt roller and trailer. This equipment is being purchased with Gas Tax Funds which are being transferred into the Vehicles and Equipment Fund. Information Technology: Includes funds for the purchase of a new Permitting Tracking System that will allow staff to streamline procedures and coordinate more efficiently utilizing updated technology. $500,000 is being transferred in from the General Fund to fund a portion of this purchase. Also includes funds for replacing 100 patron computers at the Temecula Library. Central Services: A portion of the expenditures in this budget have been moved to the General Fund under the Administrative Support Department. Expenditures in Central Services include the lease of three new copiers to replace equipment that has reached the end of useful life. Facilities: Includes a decrease of $129,982 due to restructuring personnel and utilizing contract custodial services in place of project employees. FISCAL IMPACT: The proposed fiscal year 2012-13 budget provides for an excess of operating revenues over operating expenditures of $225,784 before the operating transfers for capital projects. The commitment for economic uncertainty is $10,678,655, an amount equal to 20% of General Fund Appropriations for fiscal year 2012-13. The combination of this and an additional $14,273,837 in Nonspendable, Restricted, Committed, Assigned and Unassigned categories equals a total fund balance of $24.95 Million. The proposed SARDA operating budget reflects a spending plan that is balanced within projected revenues, and will be used to wrap up Redevelopment Agency obligations. ATTACHMENTS: 1. Resolution No. 12- (Appropriations) 2. Resolution No. 12- (Schedule of Authorized Positions) 3. Resolution No. 12- (Appropriations Limit) 4. Resolution No. SARDA 12- 5. Proposed Annual Operating Budget Fiscal Year 2012-13 RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That certain document now on file in the office of the City Clerk of the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year 2012-13" is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. C. The City Council must authorize transfers (appropriations) of funds from the Undesignated Fund Balance and transfers between departmental budget accounts. D. The City Council must authorize any changes to the Schedule of Authorized Positions. E. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to the project contingency established by Council. G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the City Manager may approve change orders on purchases of supplies and equipment approved by the Council in amounts up to the contingency established by Council. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or Tess, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. I. Appropriations and Revenue estimates for grant funded programs for Fiscal Year 2011-12 which have not been expended, encumbered or received, are hereby carried over for the applicable grant program to the Fiscal Year 2012-13. Section 3. The Chief Financial Officer, in consultation with the City Manager, is delegated the authority to determine and define the amounts of those components of fund balance that are classified as "Assigned Fund Balance". Section 4. The Chief Financial Officer is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 5. Outstanding encumbrances shown on the City books at June 30, 2012, are hereby appropriated for such contracts or obligations for Fiscal Year 2012-13. Section 6. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the City; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the City Council of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Accounting and Purchasing Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by the Chief Financial Officer. Section 7. The City Clerk shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Schedule of Authorized Positions, attached hereto, is hereby adopted pursuant to Section 45001 of the California Government Code. Such list is attached to this Resolution and incorporated herein by this reference. Section 2. The Schedule of Authorized Positions shall become effective July 1, 2012, and may be, thereafter, amended. Section 3. The City Manager shall implement the attached Schedule of Authorized Positions and has the authority to select and appoint employees in accordance with the City's personnel policies. Section 4. All prior resolutions and parts of this resolution in conflict with this Resolution are hereby rescinded. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk City of Temecula FY 12113 Exempt/ N on - FY 12/13 Minimum Maximum Exempt CITY COUNCIL Councilmember 5.0 860 E City Council Subtotals: 5.0 CITY MANAGER Advisor to City Manager City Manager Director of Community Relations Executive Assistant Senior Management Analyst 1.0 1.0 1.0 1.0 1.0 City Manager Subtotals: 5.0 CITY CLERK Administrative Assistant City Clerk Office Specialist Records Manager 1.0 1.0 3.0 1.0 24,298 E 17,917 E 9,129 12,853 E 4,735 6,668 E 6,330 8,915 E 3,584 4,587 NE 8,494 11,959 E 2,703 3,460 NE 4,682 6,634 E City Clerk Subtotals: 6.0 ADMINISTRATIVE SERVICES Chief Financial Officer Strategic Budgeting and Operations Administrative Assistant Fiscal Services Manager Revenue Manager Senior Management Analyst Accounting and Purchasing Accountant (Confidential) Accounting Assistant Accounting Manager Accounting Specialist Accounting Specialist- Payroll Business License Spec/Cashier Purchasing Coordinator II Senior Debt Analyst Support Services Community Development Tech Deputy Director Support Services Office Specialist- AM Office Specialist- PM Central Services Central Services Coordinator Central Services Supervisor Human Resources Human Resources Analyst Human Resources Manager Information Technology Administrative Assistant Deputy Director Information Technology Information Technology Administrator GIS Analyst IT Specialist Senior IT Specialist 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 1.0 1.0 0.5 0.5 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 4.0 10,143 14,281 E 3,584 4,587 NE 7,072 9,958 E 6,330 8,915 E 6,330 8,915 E 4,613 6,496 NE 2,983 3,818 NE 6,330 8,915 E 3,451 4,415 NE 3,451 4,856 NE 3,084 3,948 NE 3,790 4,882 NE 6,330 8,915 E 3,735 4,783 NE 6,531 9,198 E 2,703 3,459 NE 2,703 3,459 NE 3,075 3,935 NE 3,602 4,640 NE 5,211 7,336 E 7,425 10,455 E 3,584 4,587 NE 6,837 9,627 E 5,854 8,240 E 4,457 5,706 NE 4,794 6,137 NE 5,258 6,729 NE Administrative Services Subtotal 30.0 1 of 3 City of Temecula FY 12113 Exempt/ N on - FY 12/13 Minimum Maximum Exempt DEVELOPMENT SERVICES Administrative Assistant Director, Development Services Senior Management Analyst SARDA/CDBG Associate Planner Economic Vitality Economic Development Analyst I Senior Planner Planning Assistant Planner Associate Planner Community Development Tech Development Proc. Coordinator Senior Planner Building and Safety/Code Enforcement Building Inspector 11 Building Official Code Enforcement Officer Code Enforcement Officer 11 Office Specialist Park Ranger 1.0 1.0 1.0 1.0 3.0 1.0 1.0 3.0 2.0 1.0 1.0 5.0 1.0 2.0 1.0 2.0 2.0 Development Services Subtotals: 29.0 PUBLIC WORKS Administrative Assistant Maintenance Manager Public Works Director Land Development Associate Engineer Junior Engineer Office Specialist Senior Engineer Senior Public Works Inspector Special Projects Engineer Street Maintenance Lead Maintenance Worker Maintenance Superintendent- PW Maintenance Worker Traffic Engineering Assistant Engineer Assistant Signal Technician Associate Engineer Senior Signal Technician Parks Maintenance Office Specialist Landscape Inspector Lead Maintenance Worker Maintenance Worker Park/Landscape Maintenance Supervisor Senior Landscape Inspector Facility Maintenance Custodian Facility Services Manager Lead Maintenance Worker Maintenance Superintendent- PW Maintenance Worker 1.0 1.0 1.0 3.0 1.0 1.0 1.0 1.0 1.0 4.0 1.0 5.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 2.0 1.0 1.0 3.0 1.0 2.0 1.0 2.0 2 of 3 3,584 4,587 NE 10,143 14,281 E 6,330 8,915 E 5,259 6,730 NE 5,388 7,588 E 6,642 9,352 E 4,637 5,937 NE 5,259 6,730 NE 3,735 4,783 NE 4,765 6,099 NE 6,642 9,352 E 4,518 5,783 NE 8,089 11,462 E 4,329 5,542 NE 4,763 6,097 NE 2,703 3,460 NE 3,849 4,927 NE 3,584 4,587 NE 6,501 9,921 E 10,553 14,858 E 6,095 7,802 E 4,029 5,157 NE 2,703 3,460 NE 7,187 10,120 E 5,237 6,729 NE 6,095 7,802 E 3,756 4,806 NE 6,460 9,095 E 3,190 4,084 NE 5,183 6,637 NE 3,756 4,806 NE 6,095 7,802 E 5,258 6,729 NE 2,703 3,460 NE 3,806 4,870 NE 3,756 4,806 NE 3,190 4,084 NE 5,258 7,403 E 4,374 5,599 NE 2,683 3,434 NE 4,565 5,846 NE 3,756 4,806 NE 6,460 9,095 E 3,190 4,084 NE City of Temecula FY 12/13 Exempt/ N on - FY 12/13 Minimum Maximum Exempt CIF' Administration Assistant Engineer Associate Engineer Construction Manager Management Analyst Office Specialist Principal Engineer Public Works Inspector Senior CIP Specialist Senior Engineer Senior Office Specialist Senior Public Works Inspector 1.0 3.0 1.0 1.0 1.0 1.0 1.0 1.0 2.0 1.0 2.0 5,183 6,637 NE 6,095 7,802 E 6,203 8,210 E 5,731 8,071 E 2,703 3,460 NE 8,186 11,526 E 4,555 5,831 NE 4,527 5,795 NE 7,187 10,120 E 3,084 3,948 NE 5,238 6,705 NE Public Works Subtotals: 57.0 FIRE Administrative Assistant Senior Office Specialist 1.0 1.0 Fire Subtotals: 2.0 COMMUNITY SERVICES Administrative Assistant Aquatics Supervisor Executive Director Community Services Office Specialist Office Specialist - YMCA Patron Services Coordinator Recreation Coordinator Recreation Superintendent Recreation Supervisor Recreation Supervisor- YMCA Senior Management Analyst Senior Recreation Coordinator Theater Manager Theater Technical Coordinator Theater Technical Supervisor 1.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 5.0 1.0 2.0 2.0 1.0 1.0 1.0 3,584 4,587 NE 3,084 3,948 NE 3,584 4,441 10,143 2,703 2,703 3,806 3,806 6,817 4,441 4,441 6,330 3,990 5,506 3,806 3,990 4,587 5,685 14,281 3,460 3,460 4,870 4,870 9,601 5,685 5,685 8,915 5,106 7,753 4,870 5,106 NE NE E NE NE NE NE E NE NE E NE E NE NE This Schedule of Authorized Positions assumes maximum compensation allowed for all exempt and non-exempt positions. 3 of 3 Community Services Subtotals: 22.0 Totals: City Council 5.0 City Manager 5.0 City Clerk 6.0 Administrative Services 30.0 Development Services 29.0 Public Works 57.0 Fire 2.0 Community Services 22.0 Total of Authorized Positions: 156.0 This Schedule of Authorized Positions assumes maximum compensation allowed for all exempt and non-exempt positions. 3 of 3 RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012-13 AND SELECTING THE POPULATION AND INFLATION FACTOR ACCORDINGLY THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Appropriations Limit will be calculated based on the changes in City population and California per capita personal income. Section 2. The Appropriations Limit for the City of Temecula for Fiscal Year 2012-13, attached hereto, is hereby adopted. Section 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the office of the City Clerk. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 12th day of June, 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk GAIN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Garin Initiative or Gann Limit, was approved by California voters in November 1979, and placed limits on the amount of proceeds of taxes that state and local government agencies can receive and spend each year. For cities that incorporated after 1978-79 (such as the City of Temecula), the voters set the initial appropriations limit at the time of incorporation. Proposition 111 was approved by California voters in June 1990, which provided new adjustment formulas which make the appropriations limit more responsive to local growth issues. Each year the City Council must adopt by resolution the appropriations limit for the following year. Following is the calculation of the City's Gann Appropriations Limit for fiscal year 2012-13: Fiscal Year 2011-12 Appropriations Limits $191,732,198 City Population Growth 1.81% Per Capita Personal Income Change 3.77% Fiscal Year 2012-13 Appropriations Limit $202,565,067 Appropriations subject to the limit in the fiscal year 2012-13 budget total $42,636,026 which is $159,929,041 less than the computed limit. Additional appropriations to the budget funded by non -tax sources such as service charges, restricted revenues from other agencies, grants or beginning fund balances would be unaffected by the appropriations limit. However, any supplemental appropriations funded through increased tax sources would be subject to the appropriations limit and could not exceed the $159,929,041 variance indicated. Further, any overall actual receipts from tax sources greater than $159,929,041 from budget estimates will result in proceeds from taxes in excess of the City's appropriations limit, requiring refunds of the excess within the next two fiscal years or voter approval of an increase in the City's appropriations limit. Voter approval for an increase in the City's appropriations limit is riot anticipated in the future due to the margin between the limit and tax revenue. $225,000,000 $200,000,000 $ 175,000,000 $ 150,000,000 $ 125,000,000 $ 100,000,000 $75,000,000 $50,000,000 $25,000,000 $0 I -01 iin 1 1 1 1 1 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 ■ Appropriations Subject to Limit • Legal Limit RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2012-13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the fiscal year 2012-13 SARDA operating budget is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the Executive Director. C. The Agency Board must authorize transfers (appropriations) of funds from the Undesignated Fund Balance and transfers between departmental budget accounts. D. The Agency Board must authorize any increase in regular personnel positions above the level indicated in the final budget. The Executive Director may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. E. The Executive Director may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Agency Board action. F. The Executive Director may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require Agency Member action, except that the Executive Director may approve change orders on Public Works contracts approved by the Agency Board in amounts up to the project contingency established by the Agency Board. G. Pursuant to Section 3.28.130 of the Municipal Code, the Executive Director may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require Agency Board action, except that the Executive Director may approve change orders on purchases of supplies and equipment approved by the Agency Board in amounts up to the contingency established by Agency Board. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. I. Appropriations and Revenue Estimates for grant funded programs for Fiscal Year 2011-12 which have not been expended or encumbered, are hereby carried over for the applicable grant program to the Fiscal Year 2012-13. Section 3. The Chief Financial Officer is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 4. Outstanding encumbrances shown on the Agency books at June 30, 2012, are hereby appropriated for such contracts or obligations for Fiscal Year 2012-13. Section 5. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the Agency; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Accounting and Purchasing Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Chief Financial Officer. Section 6. The Agency Secretary shall certify adoption of the resolution PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 12th day of June, 2012. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 12- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 12th day of June, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City ClerklBoard Secretary CITY OF TEMECULA Ann erating al Bud Fiscal Year 2012-13 CITY COUNCIL MEETING June 12, 2012 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 TABLE OF CONTENTS INTRODUCTION Transmittal Message 3 Citywide Long Terms Goals 17 General Financial Policies 39 City Organizational Chart 43 CITY BUDGET SUMMARIES: Summary of Revenues, Expenditures and Change in Fund Balances 45 Revenue Detail — General Fund 59 Revenues by Source — General Fund 60 Revenues by Source — Special Revenue and Debt Service Funds 62 Revenues by Source — Internal Services Funds 65 Expenditure Summary by Category — General Fund 67 Expenditures by Category — Special Revenue And Debt Service Funds 69 Expenditures by Category —Internal Services Funds 72 Summary of Budgeted Positions 73 GENERAL FUND OVERVIEW BY DEPARTMENT/FUND: City Council 75 City Manager 81 City Clerk 87 City Attorney 93 Administrative Services 97 Development Services 111 Public Works 125 Police 145 Fire 155 Non -Departmental 161 i VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 TABLE OF CONTENTS (continued) INTERNAL SERVICES FUNDS OVERVIEW BY FUND: Insurance 163 Vehicles and Equipment 163 Information Technology 164 Central Services 166 Facilities 167 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY (SARDA) BUDGET SUMMARIES: Summary of Revenues, Expenditures, and Change in Fund Balances 169 Revenue Detail — SARDA 171 Revenues by Source — SARDA 172 Expenditures by Fund — SARDA 173 SARDA OVERVIEW BY FUND 174 APPENDIX City of Temecula Budget and Fiscal Policies Manual 2 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 June 12, 2012 The Honorable Mayor and Members of the City Council: I am pleased to submit the proposed Annual Operating Budget for the fiscal year 2012-13. This fiscal plan is designed to serve a dual purpose: 1. A monetary statement of programs and policies, 2. A document that reflects the many goals, programs, and service priorities that the City Council is committed to providing its citizens. The fiscal year 2012-13 proposed Annual Operating Budget has been developed using a top- down I bottom up review process. Following a City Council Budget Goal Setting Workshop in February 2012, all City staff were asked to define goals, objectives, and performance measures consistent with the Quality of Life Master Plan and Council direction. These objectives were then used in developing revenue and expenditure projections which comprise the fiscal year 2012-13 Annual Operating Budget. Five-year revenue and expenditure projections were also developed to identify the future impacts of proposed staffing and program changes, as well as the impact of proposed capital improvement projects. The resulting Budget is conservative and balanced, and continues to provide quality services to the community while effectively utilizing available resources. CITY OF TEMECULA PROFILE The City of Temecula is a dynamic community of 103,092 citizens who enjoy one of the finest lifestyles in Southern California. The City's natural beauty, combined with excellent schools is attracting relatively young, well-educated families to homes that are inexpensive by Southern California standards. Geography plays a role too; a mountain gap that allows ocean breezes to flow into the City provides a moderate climate by inland standards and has permitted the development of a boutique wine industry just east of the City. The City maintains 39 parks on 309 developed acres throughout the community, which provide recreation opportunities for both the citizens of Temecula, as well as surrounding communities. Contracted Police and Fire services are provided through the County of Riverside and are maintained at service levels that are higher than the majority of similar municipalities. The Temecula Valley Unified School District serves 28,671 students at the kindergarten through 12th grade levels at 34 schools within the City. Temecula's leadership has approached economic growth from a qualitative standpoint, providing the City with a disproportionate share of the Inland Empire's higher paying and high technology career opportunities. The City's average income levels are comparable to those in Orange County, the educational performance of its young people is above the State average, and Temecula is the second safest city in the United States. The City's geographic location, competitive cost structure and sophisticated logistics have put Temecula in a position to remain the regional center of Southwest Riverside County. 3 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) IMPACT OF LEGISLATION ON THE BUDGET On Monday, May 14, 2012, the Governor presented his May Budget Revision to the proposed budget released in January of this year. The Governor's Budget originally estimated that the State faced a $9.2 billion budget deficit for fiscal year 2012-13. The May Revision estimates the deficit has increased to $15.7 billion as a result of a reduced revenue outlook, higher costs to fund schools, and decisions by the federal government and courts to block budget cuts. The May Revision includes the assumed passage of a proposed initiative at the November election for temporary increases to personal income tax on the state's wealthiest taxpayers for seven years and a sales tax increase of one-quarter percent for four years. The measure, which is estimated to generate $8.5 billion, guarantees that these new revenues will be used to prevent deeper cuts to schools, protect local public safety funding, and assist in balancing the budget. It remains to be seen if sufficient support is available from the public to approve these temporary tax increases. In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies, including the Temecula Redevelopment Agency. While this law was challenged by the California Redevelopment Association and other entities, it was upheld in a Court ruling released in December 2011 and redevelopment agencies were dissolved on February 1, 2012. Revenues that would have been directed to former redevelopment agencies are now provided to their successor agencies in order to pay the debts and obligations of the former redevelopment agencies. The State anticipates the elimination of redevelopment agencies will provide additional property tax funding for education totaling $818 million in fiscal year 2011-12 and $991 million in fiscal year 2012-13. REVENUES AND ECONOMIC CONDITION Despite the negative impact of the State Budget, Temecula's fiscal year 2012-13 General Fund revenues are projected to reach $58,195,650; an increase of $3,290,571 or 6.0% from fiscal year 2011-12. General Fund revenues have increased primarily as a result of reprogramming park maintenance activities and related revenues from TCSD to the General Fund. $1,872,660 of Special Taxes is now recorded in General Fund to offset parks maintenance and arterial streetlight maintenance costs which were shifted to the General Fund as part of a Departmental restructuring. In addition, revenues are also expected to increase as a result of anticipated increases in sales tax due to the addition of new businesses, as well as the growth of new development projects and continued economic recovery. The following graph details the major components of the City's General Fund revenues. 4 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) FY 2012-13 PROJECTED GENERAL FUND REVENUES (VALUE IN MILLIONS) Reimbursements__ ----=J2 5 $2.52 - --- 4 Operating Tra nsfe rs In $3.04_ Intergovernmental 5, Special Tax 10% ! 3 $1.87 Franchise Fees $3.47 Use of Licenses & Seruic:es MoneyJInvestrnent Interest 7.% $0.23 _—Transient Occupancy Tax $2,513 Sales Tax-- _ .—Properly Tax $5,65 48 [?therms Fines & Forfeitures S0.24 $ 0.87 05.6 29i CHANGES IN REVENUES: GENERAL FUND Sales and Use Tax: Sales and Use Tax revenue is projected to increase from $25,992,158 in fiscal year 2011-12 to an anticipated $27,878,637 in fiscal year 2012-13. This increase is primarily due to the ongoing leasing of expansion space in and near the Promenade Mall. This retail center is attracting premium retailers and drawing shoppers throughout the region. There is also an anticipated increase in consumer activity as economic indicators show a slight economic turnaround. The City continues to maintain a strong and diverse sales tax base by promoting economic development in areas such as manufacturing, light industrial, and retail businesses. Sales tax is the General Fund's largest revenue source, and represents 48% of the total revenue. As depicted in the following graph, Temecula continues to exceed the State, County, and surrounding areas with respect to sales per capita. 5 CITY OF TEMECULA 41000 Main Street, Temecula, Califc Phone (951) 694-6444 • Facsimile (9; rnia 9259 1) 694-64 79 $7,000 $6,000 $5,000 $4,000 $3,000 $2,000 $1,000 $0 TRANSMITTAL MESSAGE (continued) QUARTERLY RETAIL SALES PER CAPITA �4`o oa& is r yet oao ia¢` CO 04 ob4` tam` o *55o � yo ti ,ti X03 tio titi ��ti �ti� 1,>'a tCity of Temecula (State of California Riverside County Source: Hinderliter, deLlamas and Associates Property Tax: The fiscal year 2012-13 revenue estimate for property taxes has remained relatively flat with a 1.2% increase based upon a slight increase in assessed valuation. The fiscal year 2012-13 estimate of $5,573,003 represents approximately 10% of the total General Fund revenues. Intergovernmental: The Intergovernmental revenue category represents approximately 10% of the General Fund Revenues. The main sources of intergovernmental revenue are: Motor Vehicle in Lieu of VLF: It is projected that this subvention will remain relatively flat with an increase of $7,442 to a total of $5,999,646 in fiscal year 2012-13. This is based on a slight increase in property assessed valuations. Motor Vehicle in Lieu of VLF funds are primarily distributed (92%) by the County of Riverside. Grants: Grant revenue is projected to decrease by $348,395. Revenue for grants received in fiscal year 2012-13, will be added when they are received. Existing grants from fiscal year 2011-12 will have their revenue "rolled forward" at the end of fiscal year 2011-12 to be recorded as an offset to grant expenditures incurred in fiscal year 2012-13. Licenses, Permits, and Charges for Services: An overall increase from $3,404,546 to $3,829,632 is projected in fiscal year 2012-13. The anticipated increase is due to an increase in development activity as the economy begins to recover. 6 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) Franchise Fees: An overall increase of $80,115 from $3,392,096 to $3,472,211 is anticipated. Franchise fees are all fees paid by phone, cable, natural gas, refuse collection, and electricity companies for use of the public right of way. This increase is attributed primarily to an increase in electricity usage. Transient Occupancy Tax (TOT): The City collects an 8% tax on the amount of all transient (30 days or less) lodging rentals. TOT revenue is projected to be $2,585,464 in fiscal year 2012-13, a $138,356 increase from the prior year. This projection is based on current occupancy rates from existing hotel/motel rooms, as well as an increase in tourism due to a rising economy and continued promotion of Temecula as a tourist destination. Parks/Lighting Services Special Tax: This special tax is assessed to all real property owners. It is used for the ongoing operation and maintenance of the City's parks and recreation facilities, recreational and community service programs, median landscaping, arterial street lights, and traffic signals. A total of 50% of the Special Tax was shifted to offset the parks and street light maintenance expenditures that are now part of Public Works in the General Fund. Use of Money/Investment Interest: Use of Money and Investment Interest is anticipated to increase from $101,891 to $234,893 due primarily to a decline in the fair value of investments in fiscal year 2011-12. In addition, lease income that was previously recorded under the Temecula Community Services District in fiscal year 2011-12 was shifted to the General Fund as part of the shift of parks maintenance to Public Works. CHANGES IN REVENUES: OTHER FUNDS Gas Tax: Gas Tax is estimated to increase by $122,936 to total $2,810,355 due to an increase in the consumption of gasoline as the price per gallon peaked and has been decreasing. This revenue funds the purchase of equipment, maintenance, rehabilitation, and improvement of public streets. Community Development Block Grant Fund (CDBG): CDBG revenue is projected to increase by approximately $100,000 due to the City becoming an entitlement agency. This change offsets the associated expenditures related to the administration of the grant. There is also an increase in the amount of grant revenue as a result of the timing of the projects which are funded by CDBG dollars. These projects include the Sam Hicks Monument Park Playground Replacement, Affordable Housing and the Temecula Community Center Renovation. Measure A Fund: Measure A revenues are expected to increase 2.43% from $2,301,239 to $2,357,201 due to an estimated increase in sales tax receipts within the County. CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) Temecula Community Services District: Parks/Lighting Services Special Tax: This special tax is assessed to all real property owners. It is used for the ongoing operation and maintenance of the City's parks and recreation facilities, recreational and community service programs, median landscaping, arterial street lights, and traffic signals. A total of 50% of this tax has been shifted to the General Fund to offset the expenditures that have been shifted to the responsibility of the Public Works Department. The remainder of the Special Tax has been spread through the Temecula Community Services District to more accurately represent the facilities and programs it is designed to offset. A total of $3,745,320 in Special Tax is projected to be received by the City in fiscal year 2012-13 which is $3,311 less than in the previous year. Fitness Facility in Margarita Park: The facility in Margarita Park is estimated to bring in $439,178 of new revenue based on fitness memberships, aquatic programs and contract classes. This new facility will offer fitness, exercise and aquatics programs for families and active adults. A $155,737 subsidy will be required as the new programs are implemented, although it is anticipated that it will be fully cost recoverable in the future. Temecula Community Services District Rates and Charges: These rates and charges represent parcel charges to real property owners for various service levels such as residential street lighting, perimeter landscaping and slope maintenance, refuse collection, and road maintenance. The projected amount for fiscal year 2012-13 is $10,018,479, an 8.7% increase from the prior year. This increase is primarily due to an increase of $295,805 for trash rates as a result of a positive CPI adjustment and an increase in the personnel charge to recover the cost of providing the service. Successor Agency to the Redevelopment Agency (SARDA) Affordable Housing: The Affordable Housing fund revenues include an allocation of Property Tax of $250,000 pursuant to the new legislation for Administrative costs. In addition, Housing project revenues are projected at $376,684 to support housing related activity. Successor Agency to the Redevelopment Agency (SARDA) Debt Service: Debt Service revenue includes an allocation of Property Tax equal to the outstanding obligations related to bonds and Owner Participation Agreements (OPAs) which total approximately $7,485,785 for the year. EXPENDITURES Total General Fund expenditures are proposed to be $57,969,867 in fiscal year 2012-13. This includes the operating transfer out for the annual debt service payment on the 2011 Financing Lease, which is $2,136,138. This proposed expenditure level results in a margin of projected operating revenues over proposed operating expenditures in the General Fund of $225,784. Not included in that figure are Operating Transfers Out for funding capital improvement, partial payment of a new permitting software system, City and parks facilities improvements, and Citywide Pavement Management projects which total $3,543,593. These projects are programmed in the fiscal year 2013-2017 Capital Improvement Program (CIP) budget. 8 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) Public safety continues to represent the largest single portion of the General Fund operating budget at 46%. Proposed expenditures for Police and Fire services total $26,760,151 (net of an estimated $6.3 million fire tax credit). Proposed public safety expenditure increases total $950,227 from fiscal year 2011-12 to fiscal year 2012-13. This includes the addition of a Deputy Fire Marshall as well as staffing to maintain a ratio of one sworn officer per thousand residents, and 4.0 staffing on Fire Engines. FY 2012-13 GENERAL FUND BUDGET BY FUNCTION (VALUE IN MILLIONS) Public Worts $12.45 21 Community Development�� $4.55 S0 Recreation Funding R EST) 799 Debt Service $2.14 49 \_Adm inist ration $8.03 1490 Public Safety $26.75 45 2012-13 AUTHORIZED STAFFING The City has established a policy that focuses on streamlining processes and enhancing efficiencies without reducing essential public services to the community. This is accomplished by annual reviews of the organizational structure of each department to address the level of service needs of the department consistent with the City's Quality of Life Master Plan. 9 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) During fiscal year 2011-12, the City Manager and Executive Staff analyzed departmental priorities and reviewed operations in order to adjust for maximum efficiency. This process resulted in a reduction of 39 full-time equivalent (FTE) positions. This equates to a total of 156 authorized positions for fiscal year 2012-13 versus 195 authorized positions in fiscal year 2011- 12. The reductions included vacant unfunded positions as well as positions vacated due to attrition or promotion. In addition, twelve (12) existing positions were upgraded and opened for internal recruitment. They include: Department Human Resources City Manager Development Services Planning Economic Development Code Enforcement Community Services Community Services Community Services Community Services Community Services Community Services Position Eliminated Senior Human Resources Analyst Deputy City Manager New Position Assistant Planner Associate Planner Administrative Assistant Administrative Assistant Senior Recreation Coordinator Museum Services Manager Project Sports Coordinator New Position New Position Fourteen (14) proposed position reclassifications include: Department Support Services Support Services Information Technology City Manager Economic Development SARDA Building and Safety City Clerk Fire Public Works Public Works Public Works Public Works Public Works Current Position Office Assistant - AM Office Assistant - PM Webmaster Management Analyst Human Services/Teen Manager Management Analyst Office Assistant Office Assistant Office Specialist Maintenance Superintendent Maintenance Supervisor Maintenance Supervisor Office Assistant Junior Engineer 10 Proposed Position Human Resources Manager Director of Community Relations Senior Management Analyst Associate Planner Economic Development Analyst 1 Code Enforcement Officer Senior Recreation Coordinator Recreation Supervisor Recreation Supervisor Recreation Coordinator Recreation Supervisor - YMCA Office Specialist - YMCA Proposed Position Office Specialist - AM Office Specialist - PM Senior IT Specialist Senior Management Analyst Economic Development Analyst 1 Senior Planner Office Specialist Office Specialist Senior Office Specialist Maintenance Manager Maintenance Superintendent Maintenance Superintendent Office Specialist Assistant Engineer CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) As a result of the reorganization, the Administrative Services Department was established to combine internal support functions into one department. Administrative Services now includes Strategic Budgeting and Operations, Information Technology, Accounting and Purchasing, Human Resources, Central Services and Support Services. In addition, Parks Maintenance was shifted from the Temecula Community Services District to the Public Works Department. FIVE YEAR FINANCIAL PROJECTION Pursuant to City policy, a five-year financial projection is developed as a part of the budget process to assist in long-range planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating costs, and meet the operational requirements of capital improvement projects in the future. For fiscal year 2012-13, a five year financial projection has been prepared that incorporates all operating costs based on upcoming programs, vehicles, technology and equipment needs, new infrastructure and facility operating costs, as well as projections based on anticipated staffing costs. This projection also ensures that sufficient fund balance is maintained in order to continue to maintain all existing parks, infrastructure, and facilities. This will ensure that the excellent quality of life that residents have come to expect will be maintained well into the future. FY 2012-13 FIVE YEAR FINANCIAL PROJECTION 0 $65 $60 $55 X45 $40 $35 $30 $25 2012-13 2013-14 2014-15 ir Revenues Expenditures 2015-16 2016-17 11 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) TEMECULA COMMUNITY SERVICES DISTRICT The Temecula Community Services District (TCSD) was established to provide comprehensive, balanced recreation programs and facilities in Temecula. Responsibility and funding for City parks maintenance will be shifted to the General Fund in fiscal year 2012-13 and support the parks maintenance function under the Public Works Department. The TCSD also serves as the cost center for various service level funds which are used to provide arterial street lighting and traffic signals, median landscaping, slope maintenance, tree management, maintenance of the lake park, emergency road maintenance, library services, hazardous waste procedures, and a recycling program for the community. All services are funded primarily with fees and a special tax charged on the assessor's parcel roll. The proposed fiscal year 2012-13 expenditure budget for TCSD totals $18,865,418. At the direction of the City Council, the City will make a $4,038,698 contribution to the TCSD budget, which includes $3,141,080 for TCSD-Citywide, $293,365 to Service Level B and $604,253 for library services. SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY (SARDA) In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies, including the Temecula Redevelopment Agency, effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the redevelopment agency were transferred to the Successor Agency of the Redevelopment Agency (SARDA) on February 1, 2012 and the City Council began serving as the successor agency. Expenditures in the Affordable Housing Fund have been reduced to administration costs as they relate to working with the oversight board and wrapping up RDA obligations. In addition, there is approximately $15.4 million in bond proceeds earmarked for Affordable Housing projects. Expenditures in the Debt Service Fund have been reduced to administering previously obligated redevelopment projects and debt service principal and interest payments on RDA bonds. Affordable Housing debt service costs are now included in this fund as well. CAPITAL IMPROVEMENT PROGRAM The City's five-year Capital Improvement Program (CIP) is presented to the City Council under separate cover. This program provides a multi-year plan for capital improvements that is updated annually to ensure compliance with the program. The impact of capital projects on maintenance and operating costs were taken into consideration in the development of the operating budget. Circulation, infrastructure, parks, redevelopment, and other various projects are identified in the CIP budget with estimated five-year project costs totaling $367,518,698. The CIP reflects an aggressive $312,869,992 in traffic/circulation project costs in the next five years. 12 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) 2012-13 GOALS AND OBJECTIVES The City Council adopted the Temecula 2030 Quality of Life Master Plan (QLMP) in October 2011. The QLMP defines the strategic priorities of Temecula's residents, leaders, and partners for the City's next twenty years. It reflects the vision for the City's ideal future, and commits the City through a performance based process to accomplish those goals. This plan was developed by engaging residents, businesses, local institutions and regional partners in an inclusive process. The QLMP outlines six Core Values which include: • Healthy and Livable City • Economic Prosperity • A Safe and Prepared Community • Transportation Mobility and Connectivity • A Sustainable City • Accountable and Responsive City Government In an effort to incorporate the QLMP into the City's budget process, City of Temecula Executive Staff met during the beginning budget process to develop the following Citywide Five Year Goals based on the Core Values of the Quality of Life Master Plan. These goals were then used by each Department to develop Short Term Objectives for completion in the upcoming fiscal year. 1. Healthy and Livable City: • Promote high quality parks and recreation programs and cultural services • Provide signature special events and cultural opportunities • Attract high quality medical facilities • Provide housing for all income types in the community ■ Maintain a safe and family oriented environment ■ Foster an "educated community" through a wide variety of opportunities • Maintain the natural beauty of the community 2. Economic Prosperity • Continue to pursue high quality employment opportunities for Temecula residents • Create a business friendly regulatory environment • Promote a jobs/housing balance • Improve delivery of technology services to attract businesses • Continue to promote the Temecula valley as a destination • Fill gaps in market sectors that increase sales tax revenue • Retention and expansion of existing businesses 13 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) 1. A Safe and Prepared Community ■ Remain within the federal ranking of the top 25 safest cities ■ Encourage community participation in public safety and emergency preparedness ■ Promote high quality animal control services ■ Continue to aggressively mitigate graffiti and vandalism ■ Utilize social media to keep the community informed and involved ■ Proactively address traffic improvements ■ Minimize the Impact to Life, Property, and the Environment from Natural Hazards and Emergency Situations 2. A Sustainable City ■ Continue to reduce solid waste diversion to landfills ■ Promote and encourage mixed use infill developments along major trans. corridors ■ Preserve and expand open space ■ Encourage alternative transportation options ■ Promote a "walkable" community 3. Transportation Mobility and Connectivity ■ Utilize effective traffic enforcement, traffic monitoring, and planning processes to ensure the safety of Temecula motorists ■ Continue to maintain local roads and streets ■ Connect the city through a series of trails and walkways ■ Identify a location and develop a multi modal transit center ■ Connect the three major commercial districts through circulation improvements 4. Accountable and Responsive City Government ■ Provide transparency to the public for all government transactions ■ Foster an organizational structure that matches activity to demand ■ Diversify the city's revenue base to ensure stability in any economic climate ■ Promote community involvement ■ Maintain overall sound fiscal policies ■ Build and Maintain Highly Functional and Sustainable City Facilities and Infrastructure OBJECTIVES AND PERFORMANCE MEASURES The budget document has been formatted to detail the short term operational objectives for completion in fiscal year 2012-13, and the performance measures for evaluating the completion of those objectives. These objectives were developed in a collaborative process with all City staff members in order to collaboratively identify where each department can contribute to the overall long term goals of the City. The objectives were then used by the departments in order to identify and justify their Annual Operating Budget submittals. 14 CITY OF TEMECULA 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 TRANSMITTAL MESSAGE (continued) Once the objectives were determined, departments developed qualitative and quantitative performance measures which will be reported quarterly in order to track the completion of each of these objectives. The goal is to establish a comprehensive reporting system which will give the public, City Council, and City staff the ability to evaluate the level and value of service provided to the community as well as the status of the City's progress toward realizing the Core Values established in the QLMP. The short term objectives are detailed by Department in the Citywide Five Year Goals section of this budget document. Each Department section also includes the objectives and performance measures cross referenced by Five Year Goal and QLMP Core Value, along with significant accomplishments, and a detail of the expenditure requests and personnel allocations which will be used to meet the identified objectives. GENERAL FINANCIAL POLICIES The General Financial Policies section outlines City policies related to budget preparation, staffing, debt management, fund / district purposes, and financial reporting requirements. Throughout the year, as policies are refined and or reworked they will be maintained as one document and brought forward to council for review as a part of the budget preparation and adoption process. A concerted effort was made in fiscal year 2012-13 to formalize and standardize the budget and fiscal policy process. A workshop and subsequent meetings with the Finance Subcommittee were held in order to gain direction from City Council and Executive Staff regarding changes to current policies and the need for new ones. The result is a comprehensive list of budget and fiscal policies which were used in the preparation of the fiscal year 2012-13 Annual Operating Budget and will be used throughout the fiscal year. This process will be utilized in future fiscal years in order to continually obtain feedback and refine policies as conditions and/or priorities shift. CONCLUSION The fiscal year 2012-13 Operating Budget is balanced, provides for increased service in the area of public safety proportionate to the population increase, and maintains service levels in the areas of public works, and parks and recreation. The budget was constructed by utilizing a conservative approach in projecting revenues and corresponding expenditures. This conservative approach is necessary as the City must continue to be sensitive to potential changes in the condition of the State and local economy. If there are any legislative actions that create adverse impacts to the City, or if local conditions change that negatively impact the projected revenue stream, this budget will allow staff to return to the City Council with recommendations to make the appropriate adjustments. 15 CITY A 41000 Main Street, Temecula, California 92590 Phone (951) 694-6444 • Facsimile (951) 694-6479 OF TEMECUL TRANSMITTAL MESSAGE (continued) I would like to express my appreciation to the City Council for providing the direction and support which are crucial to the ability of the City to achieve its goals. I would also like to recognize the contributions of the City staff for not only creating a successful operating budget, but also for their commitment to providing top quality services to all who live, work and play in Temecula. I would like to give special thanks to: Genie Wilson, Director of Finance: Heidi Schrader, Senior Management Analyst: Rudy Graciano, Revenue Manager: Pascale Brown, Accounting Manager, Roberto Cardenas, Fiscal Services Manager: and Judy McNabb, Administrative Assistant, for their long hours and dedication to the City and this budget process. Sincerely, Robert C. Johnson City Manager 16 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS CORE VALUES: The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six (6) core values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government CITYWIDE LONG TERM GOALS: City of Temecula Executive Staff met during the budget process to develop Citywide Term Goals based on the Core Values. These goals serve as a five year roadmap for departments in developing their budgets and Short Term Objectives for the upcoming fiscal year. 1. Healthy and Livable City: ■ Promote high quality parks and recreation programs and cultural services • Provide signature special events and cultural opportunities • Attract high quality medical facilities ■ Provide housing for all income types in the community • Maintain a safe and family oriented environment • Foster an "educated community" through a wide variety of opportunities • Maintain the natural beauty of the community 2. Economic Prosperity: • Continue to pursue high quality employment opportunities for Temecula residents • Create a business friendly regulatory environment • Promote a jobs/housing balance • Improve delivery of technology services to attract businesses • Continue to promote the Temecula valley as a destination • Fill gaps in market sectors that increase sales tax revenue • Retention and expansion of existing businesses 3. A Safe and Prepared Community • Remain within the federal ranking of the top 25 safest cities • Encourage community participation in public safety and emergency preparedness • Promote high quality animal control services • Continue to aggressively mitigate graffiti and vandalism • Utilize social media to keep the community informed and involved • Proactively address traffic improvements • Minimize the Impact to Life, Property, and the Environment from Natural Hazards and Emergency Situations 17 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) 4. A Sustainable City • Continue to reduce solid waste diversion to landfills • Promote and encourage mixed use infill developments along major trans. corridors ■ Preserve and expand open space ■ Encourage alternative transportation options • Promote a "walkable" community 5. Transportation Mobility and Connectivity • • Utilize effective traffic enforcement, traffic monitoring, and planning processes to ensure the safety of Temecula motorists Continue to maintain local roads and streets Connect the city through a series of trails and walkways Identify a location and develop a multi modal transit center Connect the three major commercial districts through circulation improvements 6. Accountable and Responsive City Government • Provide transparency to the public for all government transactions • Foster an organizational structure that matches activity to demand • Diversify the city's revenue base to ensure stability in any economic climate • Promote community involvement • Maintain overall sound fiscal policies • Build and Maintain Highly Functional and Sustainable City Facilities and Infrastructure SHORT TERM OBJECTIVES: In order to ensure meaningful financial priorities, each department develops Short Term Objectives rooted in the Citywide Long Term Goals and the Core Values. Each Short Term Objective is a department's incremental step toward achieving the overall Citywide Long Term Goals. PERFORMANCE MEASURES: Performance Measurement is the process by which the City measures the quality of its activities and services to determine whether it is making progress towards achieving its Core Values, thus improving quality of life. The "Objective/Outcome" Approach: The Objective/Outcome Approach assists the City in evaluating accomplishments. The structure of the Objective approach is simple — the Six Core Values set by City Council serve as the basis for the Long Term Goals set by Executive Staff. The Long Term Goals set by Executive Staff serve as the basis for Objectives set at the departmental level. Ultimately, the Performance Measure quantifies whether the departments met their Objectives, thus improving Quality of Life, as depicted here: 18 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 • • CITYWIDE LONG TERM GOALS (continued) a Life Six Core Values 0114111 5 Year Long Term Goals Decision Making: The fundamental purpose of crafting sound Performance Measures is to provide the City with the information necessary to make intelligent decisions. Performance Measures define the work performed and quantify the results achieved. More specifically, Performance Measures: > Report on the performance of publicly funded activities > Guide organizational improvement > Increase accountability Performance Measure Cycle: The Performance Measure Cycle outlines the activities the City undertakes on a yearly basis to draft quality Performance Measures in an effort to iMprnvf. ruia1ifv of lifer Strategic Budgeting QLMP Six Core Values Budget for Results Refine Objectives, Allocate Resources Analyze Performance Evaluate and Report Results Program Planning 5 Year Long Term Goals,Objectives Ierformance Measures Measure and Monitor Results . 19 fEMECULA CITY OF Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Fiscal Year 2012-13 CORE VALUES BY DEPARTMENT The following chart summarizes the number of Core Values set by department: DEPARTMENTS / DIVISIONS City Council lig • City Council • Community Support City Manager • General Administrat▪ ion Economic Prosperity a s U .? TEMECULA CITY OF Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) U113 o .5 2 c O c as a - co O o 0 Q-0 c c DEPARTMENTS / DIVISIONS , A ~ A INumber of Core Values Set by Departments Polic- 1 ■ Police Administration 0 0 1 0 0 4 • Investigations / Special Teams 2 0 3 0 0 1 • Traffic Enforcement 2 0 0 0 1 1 • Patrol Services 0 0 2 0 0 2 Fire • Fire Prevention 1 0 1 0 0 4 • Emergency Operations 3 0 2 0 0 1 Temecula Community Services District 0 0 0 0 4 • Citywide Events 3 • Athletics 4 0 0 1 0 1 • Community Services 3 0 0 0 0 2 ■ Theater 0 1 0 0 0 5 ■ Museums 5 0 0 0 0 3 • Human Services 6 0 0 0 0 1 Totals 49 6 20 9 7 115 Percentage 24% 3% 10% 4% 3% 56% 21 CITY OF TEMECULA 7 Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Citywide Core Value Breakdown Economic Prosperity 6(3%) Accountable and Responsive City Government 115 (56%) Transportation Mobility and Connectivity 7 (3%) 22 A Safe and Prepared Community 20 (10%) A Sustainable City 9 (4%) CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) The following sections outline the long term goals associated with each strategic area. Under these long term goals are the short term objectives which can be found in more detail in the department sections (General Fund, Community Services District, Redevelopment Agency tabs): Core Value — Healthy and Livable City LONG TERM GOAL: Promote high quality parks and recreation programs and cultural services SHORT TERM OBJECTIVES: • Provide direction regarding expanded senior services, special needs facilities, and teen programs. (City Council) • Implement the Community Services Registration System to improve efficiency, customer service, and encourage community participation. (Administrative Services / Information Technology) • Replace all Library patron computers to provide current technology standards and improved service to the community. (Administrative Services/Information Technology) • Apply for a grant through California State Department of Housing and Urban Development to provide funding for the rehabilitation of one City park. (Development Services/Housing) • Increase annual attendance at the Temecula Skate Park from 2,500 to 2,700 participants by increasing the number of sessions and allowing scooters. (Temecula Community Services District/Athletics) • Develop a Joint Use Agreement with TVUSD and Linfield Christian School to increase the number of tennis courts for public use from 6 to 26 by June 2013. (Temecula Community Services District/Athletics) • Develop a comprehensive tennis program that includes lessons, leagues, tournaments, public use of courts and private instruction. (Temecula Community Services District / Athletics) • Increase attendance at the Pennypickle's Workshop, by planning, programming, and implementing three (3) new City sponsored programs for toddlers, scouts, and home school students. (Temecula Community Services District/Museums) • Facilitate the design and development of an innovative new park attraction at Sam Hicks Monument Park to complement the History Museum. (Temecula Community Services District / Museums) • Develop a plan to incorporate and promote the History Museum and Pennypickle's Workshop with Old Town special events. (Temecula Community Services District / Museums) • Explore adding two additional programming classes and recreation for active adults and families. (Temecula Community Services District/Human Services) • Design and develop a functional park for special needs youth. (Temecula Community Services District / Human Services) • Design and install an innovative outdoor exercise park for seniors. (Temecula Community Services District/Human Services) 23 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Healthy and Livable City LONG TERM GOAL: Provide signature special events and cultural opportunities SHORT TERM OBJECTIVES: ■ Define, formalize and promote the City of Temecula's Signature Special Events. (City Council) ■ Develop a special event to recognize our local heroes on Veteran's Day. (Temecula Community Services District. Citywide Events) ■ Draft written guidelines and procedures for Special Events (Temecula Community Services District. Citywide Events) ■ Proactively solicit and market the Civic Center venue for consideration of hosting benefit concerts and entertainment. (Temecula Community Services District: Citywide Events) LONG TERM GOAL: Provide housing for all income types in the community SHORT TERM OBJECTIVES: ■ Establish and adopt development standards for an Urban Density Overlay Zone to provide for development of higher density residential projects. (Development Services: Long Range Planning) ■ Initiate the 2014-2021 Housing Element Update to comply with State law. (Development Services: Long Range Planning) ■ Enter into three funding agreements for the future construction of approximately 200 affordable housing units. (Development Services: Housing) ■ Administer previously approved funding agreements in an effort to construct 68 affordable housing units. (Development Services: Housing) LONG TERM GOAL: Maintain a safe and family oriented environment SHORT TERM OBJECTIVES: ■ Provide financial assistance to 15-20 nonprofit agencies (as feasible) in the amount of $85,000 that provide community -wide benefits to Temecula or support Temecula citizens with essential needs (or services) to improve the wellbeing of the residents. (City Council: Community Support) ■ Draft a more formalized sign-in/sign-out procedure to document and gather information from those individuals visiting the Civic Center, thereby increasing security and promoting community involvement. (Administrative Services: Support Services) ■ Utilize CDBG funds to enter into funding agreements with public service organizations and to fund the construction of the Temecula Community Center, the rehabilitation of Sam Hicks Park, and the rehabilitation of a supportive housing facility. (Development Services: Housing) ■ Implement traffic calming measures to enhance school area traffic safety that includes education, enforcement, and engineering components (3 E's). (Public Works: Traffic Engineering) 24 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Healthy and Livable City • Implement traffic calming measures to enhance neighborhood traffic safety as identified in the City's Neighborhood Traffic Calming Program. (Public Works: Traffic Engineering) • Replace one play structure and associated safety surfacing at a designated park site to provide a safe and high quality playground. (Public Works: Park and Landscape Maintenance) • Research funding opportunities for acquisition of stationary ALPR systems at key City entrance points. (Police: Investigations Bureau/Special Teams) • Train two Park Rangers in Problem Oriented Policing concepts to further enhance the safety of the parks by December 2012. (Police: Investigations Bureau/Special Teams) • Implement an integrated school traffic safety analysis for 12 elementary schools, with the goal of increasing traffic flow and student safety. (Police: Traffic Enforcement) • Utilize a coordinated effort with Traffic Enforcement and Engineering to remain within the top 10 of the Office of Traffic Safety's traffic rankings for Cities within our population group. (Police: Traffic Enforcement) • Formalize a procedure which ensures that all fire code violations are in compliance prior to issuance of a Certificate of Occupancy. (Fire: Fire Prevention) • Research options for deploying a software application which identifies and locates all AEDs within the City for use by the community. (Fire: Emergency Operations) • Implement CPR training pilot program to high school students. (Fire: Emergency Operations) • Move CERT and State Fire Marshal offices to the Roripaugh Fire Station in order to utilize the facility and maintain a presence in the area. (Fire: Emergency Operations) • Develop a monitoring program to ensure a safe and family friendly environment at all adult sports and tournaments. (Temecula Community Services District: Athletics) • Utilize an Inclusion Specialist to train two City Staff on providing Special Needs Accommodations in the Aquatics Program. (Temecula Community Services District: Human Setvices) • Complete a comprehensive feasibility study on the proposed Teen Village to identify a location and components of the center. (Temecula Community Setvices District- Human Services) LONG TERM GOAL: Foster an "educated community" through a wide variety of opportunities SHORT TERM OBJECTIVES: • Maintain partnerships with educators to expand public higher education facilities in Temecula. (City Council) • Facilitate implementation of an urban campus for higher education. (City Manager: General Administration) 25 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Healthy and Livable City • Increase the number of colleges and vocational schools participating in the Annual College Fair from 153 to 170 to increase the variety of educational programs. (Development Services: Economic Development) • Provide four (4) computer classes in the homework technology center, including classes for adults and seniors to educate our community on the benefits of technology. (Temecula Community Services District: Community Services) • Expand the partnership with Riverside County Law Library to offer three (3) law-related classes to the public. (Temecula Community Services District: Community Services) • Evaluate expanded uses for the Margarita Community Park site. (Temecula Community Services District: Community Services) • Increase public/private partnerships for programming with the TVUSD by beginning a school-based outreach program. (Temecula Community Services District: Museums) • Update and refurbish three (3) school panels for the traveling history exhibits. (Temecula Community Services District: Museums) • Increase special needs youth programming by two, to include a fully implemented SKIP (Supporting Kids Including Parents) Program. (Temecula Community Services District: Human Services) LONG TERM GOAL: Maintain the natural beauty of the community SHORT TERM OBJECTIVES: • Adopt Nicolas Valley Design Guidelines developed during the Nicolas Valley Community Workshops. (Development Services: Current Planning and Permit Center) Plant 200 trees at various city parks and maintained sites to replace missing or damaged trees and to enhance the natural beauty of the community. (Public Works: Park and Landscape Maintenance) 26 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Economic Prosperity LONG TERM GOAL: Continue to pursue high quality employment opportunities for Temecula residents SHORT TERM OBJECTIVES: • Update City Marketing/Branding Material including a General Quality of Life brochure to market to tourist, potential residents and businesses looking to relocate to the City. (Development Services: Economic Development) LONG TERM GOAL: Create a business friendly regulatory environment SHORT TERM OBJECTIVES: • Evaluate, select, and award contract for a new permitting system to improve processes through automation; thereby, enhancing functions and streamlining services to the community. (Administrative Services: Information Technology) LONG TERM GOAL: Promote a jobs/housing balance SHORT TERM OBJECTIVES: • Collaborate with Cal State University San Marcos (CSUSM), Mt. San Jacinto College (MSJC), EDC and the Temecula Chamber of Commerce to open a Small Business Incubator at the former Temecula City Hall. (Development Services: Economic Development) • Organize a Business Attraction event focused on attracting technology and bioscience industries from outside Riverside County. (Development Services: Economic Development) LONG TERM GOAL: Continue to promote the Temecula Valley as a destination SHORT TERM OBJECTIVES: • Consolidate marketing and promotion efforts for Temecula Presents and resident theater companies to produce a unified Theater Season Brochure. (Temecula Community Services District- Theater) LONG TERM GOAL: Retention and expansion of existing businesses SHORT TERM OBJECTIVES: • Conduct 25 business site visits to gather information on the needs of local businesses. (Development Services: Economic Development) 27 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — A Safe and Prepared Community LONG TERM GOAL: Remain within the federal ranking of the top 25 safest cities SHORT TERM OBJECTIVES: • Utilize Cellebrite technology for in-house forensic examination of cell phones increasing the number of examinations performed from 5% to 30%. (Police: Investigations Bureau/ Special Teams) • Coordinate with the County and the Automated License Plate Reader (ALPR) vendor to enhance the ALPR's functionality to allow for County wide real time updates of targeted license plates. (Police: Investigations Bureau/ Special Teams) LONG TERM GOAL: Encourage community participation in public safety and emergency preparedness SHORT TERM OBJECTIVES: • Ensure that 15 CAP team members receive CERT training with the Temecula Citizen Corps. (Police: Police Administration) • Draft a plan to implement a teen CERT program utilizing current funding. (Fire: Emergency Operations) LONG TERM GOAL: Continue to aggressively mitigate graffiti and vandalism SHORT TERM OBJECTIVES: • Update the restitution program to improve graffiti abatement cost recovery. (Public Works: Street Maintenance) LONG TERM GOAL: Utilize social media to keep the community informed and involved SHORT TERM OBJECTIVES: • Double Police Department Facebook posts regarding events, crime prevention, public service announcements and press releases. (Police: Investigations Bureau/Special Teams) LONG TERM GOAL: Proactively address traffic improvements SHORT TERM OBJECTIVES: • Draft and implement written guidelines for the installation of accessible (audible) pedestrian signals to provide crossing assistance for the visually impaired at signalized intersections. (Public Works: Traffic Engineering) 28 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — A Safe and Prepared Community LONG TERM GOAL: Minimize the Impact to Life, Property, and the Environment from Natural Hazards and Emergency Situations SHORT TERM OBJECTIVES: • Coordinate the implementation of the Riverside County's Crisis Information Management System (WebEOC) and provide training courses to efficiently disseminate emergency information to staff and public. (City Manager.' Public Information and Intergovernmental Relations) • Create a tracking system and mandate that City employees have completed the required National Incident Management System (NIMS) courses. (City Manager Public Information and Intergovernmental Relations) • Perform a study to utilize security cameras at City Facilities as a risk management tool to protect human safety and assets. (Administrative Services: Information Technology) • Update the City's Flood Plain Development Ordinance (Ordinance No. 91-12) and Storm Drain Database system to meet current regulatory agency compliance requirements. (Public Works: Land Development) • Study and implement NPDES fees to improve cost recovery associated with meeting new MS4 permit compliance requirements. (Public Works: Land Development) • Assist with the development of Trash and Litter Study; and an Agricultural and Tribal Lands Runoff Study as required by the new MS4 permit. (Public Works: Land Development) • Work with Riverside County Flood Control and the City of Murrieta to develop a delivery plan for the future Murrieta Creek Flood Control Project to reduce the threat of flooding and minimize impacts to life, property and the environment. (Public Works: Capital Projects Administration) • Upgrade six of the City's 20 existing natural channels with riprap and concrete lining to minimize erosion and improve drainage flows in support of City's NPDES program. (Public Works: Street Maintenance) • Certify all Park and Landscape and Facility Maintenance personnel in Hazmat response and traffic control safety measures to promote public safety and expand emergency response capabilities. (Public Works: Street Maintenance) • Increase the number of Mobile Field Force trained Officers from 44 to 70. (Police: Patrol Services) • Send one K9 team to Tracking School to be trained in searching for suspects and missing people. (Police: Patrol Services) • Research additional cost recovery measures for inspecting all state Fire Marshal mandated facilities. (Fire: Fire Prevention) • Achieve a response time of five minutes or less to all emergency calls for service 90% of the time. (Fire: Emergency Operations) 29 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — A Sustainable City LONG TERM GOAL: Continue to reduce solid waste diversion to landfills SHORT TERM OBJECTIVES: • Convert ordinance 1 resolution 1 minute binders into a more environmentally sustainable and cost-effective media within the restraints of the law. (City Clerk: Meetings and Elections) • Work with departments to identify and define which final documents can be sent electronically to imaging software for permanent retention. (City Clerk: Records Management) • Draft a policy to ensure that images retained in the City's software and hardware databases are accepted as permanent documents per the California State accepted guidelines. (City Clerk: Records Management) • Draft a policy that requires applicants to submit final large scale maps in a digital format. (City Clerk: Records Management) • Increase total commercial solid waste landfill diversion rate by 2%. (Development Services: Long Range Planning) LONG TERM GOAL: Promote and encourage mixed use infill developments along major transportation corridors SHORT TERM OBJECTIVES: • Draft the Jefferson Avenue (form -based) Specific Plan and Program EIR to implement the communities' vision for the future development of the Jefferson Avenue corridor. (Development Services: Long Range Planning) LONG TERM GOAL: Preserve and expand open space SHORT TERM OBJECTIVES: • Acquire property (acres) that becomes available along the western escarpment to protect open space. (City Manager' General Administration) • Research the feasibility of annexing property along the western escarpment. (City Manager' General Administration) LONG TERM GOAL: Promote a "walkable" community SHORT TERM OBJECTIVES: • Expand the F.I.T. Program attendance by 60%. (Temecula Community Services District: Athletics) 30 CITY OF TEMECULA ■ Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Transportation Mobility and Connectivity LONG TERM GOAL: Utilize effective traffic enforcement, traffic monitoring, and planning processes to ensure the safety of Temecula motorists SHORT TERM OBJECTIVES: ■ Integrate traffic citation and traffic collision trends into the existing Crime Control Model (CCM) program. (Police: Traffic Enforcement) LONG TERM GOAL: Continue to maintain local roads and streets SHORT TERM OBJECTIVES: ■ Install marked crosswalks, intersection controls, and neighborhood trail crossings as outlined in the City's Pedestrian Facilities Plan. (Public Works: Traffic Engineering) ■ Analyze at least 1 north -south and 1 east -west corridor of the City's roadway network to identify roadway segment configuration modifications that can support alternate modes of transportation and a enhance a "Complete Street" network using the City's Transportation Model. (Public Works: Traffic Engineering) ■ Initiate construction of the replacement of the Main Street Bridge to improve safety and accessibility over Murrieta Creek. (Public Works: Capital Projects Administration) LONG TERM GOAL: Connect the city through a series of trails and walkways SHORT TERM OBJECTIVES: ■ Develop and adopt a bike and trail program to create a loop around the City (including a Wine County Trail and Lake Skinner Trail) and to become a bike friendly City. (Development Services: Current Planning and Permit Center) LONG TERM GOAL: Connect the three major commercial districts through circulation improvements SHORT TERM OBJECTIVES: ■ Continue to support policy decisions that improve traffic congestion including plans for the Overland bridge extension, Phase 1 Construction of the French Valley Interchange and completion of Temecula Parkway Interchange. (City Council) ■ Initiate construction of Butterfield Stage Road, Phase 2 from Calle Chapos south to La Serena to improve roadway connectivity and reduce congestion. (Public Works: Capital Projects Administration) 31 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government LONG TERM GOAL: Provide transparency to the public for all government transactions SHORT TERM OBJECTIVES: • Create a "QLMP User's Guide" that outlines QLMP progress. (City Manager: General Administration) • Provide sound legal counsel to the City Council, City Manager, City Staff, Commissions, Committees, and Boards on matters concerning the City and administration of City policy. (City Attorney) • Render legal advice to City Council and City Staff on City matters in a manner that permits timely and appropriate action. (City Attorney) • Review and advise City Staff on court decisions and laws that affect City operations. (City Attorney) • Advise and represent the City on litigation matters. (City Attorney) • Review ordinances, resolutions, contracts and agreements. (City Attorney) • Work with Information Technology to update the Permit Center Website to include all handouts for the public. (Development Services: Current Planning and Permit Center) • Develop a written process for on-line permits to be used in conjunction with the new permitting software. (Development Services: Current Planning and Permit Center) • Collaborate with Building and Safety to conduct a training to educate the Permit Technicians on over the counter plan check for small residential projects. (Development Services: Current Planning and Permit Center) • Complete three Building & Safety City website videos to educate the general public. (Development Services: Building & Safety) • Host the International Code Council (ICC) and California Building Official (CALBO) educational trainings at the Civic Center to promote the City. (Development Services: Building & Safety) • Create one Code Enforcement City website video to assist the general public with understanding the Municipal Code. (Development Services: Building & Safety) • Administer and complete the Housing Annual Progress Report to remain in compliance with the previously adopted Housing Element. (Development Services: Long Range Planning) • Develop a Map Preparation and Review Procedures Manual to establish standards for in- house plan checking purposes, to better meet the needs of the development community. (Public Works: Land Development) 32 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government LONG TERM GOAL: Foster an organizational structure that matches activity to demand SHORT TERM OBJECTIVES: • Establish a City staff workforce mix of roughly 35% of funded benefited employees to efficiently refine the City's organizational structure. (City Manager. General Administration) • Develop an implementation plan to incorporate structure and procedures for Departmental Quarterly Performance Reporting on budget objectives. (Administrative Setvices: Strategic Budgeting and Operations) • Review and manage the project employee workforce and track project employee performance to meet departmental budgets and organization staffing needs. (Administrative Services: Human Resources) • Complete the Classification and Compensation Plan Study and create updated job descriptions. (Administrative Services: Human Resources) • Draft written procedures and train management staff on the use of the NeoGov Program to ensure the system is accurately and efficiently utilized. (Administrative Services: Human Resources) • Begin the Labor Relations Process towards approving a successor Memorandum of Understanding with the City's General Employees. (Administrative Services: Human Resources) • Draft a streamlined tract development utility release procedure to expedite homeowner move -in to their new residence. (Development Services: Building & Safety) • Centralize graffiti abatement reporting process to streamline citizen complaint filing. (Development Services: Building & Safety) • Increase the number of fellows through the City Fellowship Program from 6 to 10 to provide Information Technology support to the Library and other offsite City Facilities. (Development Services: Economic Development) • Develop an integrated team of Building and Fire Inspectors by reorganizing staff responsibilities and cross training Building and Fire Inspectors. (Fire: Fire Prevention) • Develop a system for monitoring and controlling plan check and fire inspection turnaround times. (Fire: Fire Prevention) 33 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government LONG TERM GOAL: Diversify the city's revenue base to ensure stability in any economic climate SHORT TERM OBJECTIVES: • Implement a Business License verification process to ensure that all vendors/contractors doing business with the City obtain a valid Business License, thus maximizing revenue collection. (Administrative Services: Accounting and Purchasing) • Expand the number of Public/Private partnerships for Youth Programming from two to four to provide additional revenues from new sources. (Development Services: Economic Development) • Develop a comprehensive analysis to evaluate effectiveness and quantifiable value of city special events. (Temecula Community Services District: Citywide Events) • Develop a sponsorship program for local businesses to fund City-wide events. (Temecula Community Services District' Citywide Events) • Develop a comprehensive, streamlined process for Facility Use Rentals including a rental packet and user-friendly website. (Temecula Community Services District' Community Services) • Develop packages that may include full service dining and visiting experience. (Temecula Community Services District Theater) • Create a sponsorship program (advertising opportunities) to allow local businesses the opportunity to support Temecula Presents and the Theater. (Temecula Community Services District' Theater) • Actively research and apply for grants or other types of funding to provide additional educational programs. (Temecula Community Services District: Museums) LONG TERM GOAL: Promote community involvement SHORT TERM OBJECTIVES: • Reinstate City newsletter to be mailed bi-annually to all households to increase City communication with citizens. (City Manager: Public Information and Intergovernmental Relations) • Work with the Riverside County Registrar to designate the Temecula Conference Center as a polling place and the Temecula Civic Center as an early vote -by -mail drop-off center. (City Clerk: Meetings and Elections) • Develop a phone directory to enhance the dissemination of information to the public during non -business hours. (Administrative Services: Support Services) • Evaluate the City's website to more effectively promote City services, events, and community involvement. (Administrative Services: Information Technology) • Increase the number of active volunteers at the Temecula History Museum. (Temecula Community Services District: Museums) 34 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government LONG TERM GOAL: Maintain overall sound fiscal policies SHORT TERM OBJECTIVES: • Protect the City's financial strength by approving comprehensive fiscal policies. (City Council) • Develop comprehensive written policies, procedures, and guidelines to address operational requirements. (All Departments) • Scan and quality check 250 boxes of backlogged records in order to reduce costs by eliminating the need for an off-site facility. (City Clerk: Records Management) • Obtain Public Records Request Tracking Software to better maintain an audit trail of activities of and provide search abilities on frequent and previous requests. (City Clerk: Records Management) • Implement a written plan for more effective annual cost projection for Department programs and projects on an annual basis incorporating revenue offset and cost benefit analysis. (Administrative Services: Strategic Budgeting and Operations) • Develop a reporting and training process for utilizing the five year projection as an external tool for analysis by all departments and future project planning. (Administrative Services: Strategic Budgeting and Operations) • Prepare a plan which includes internal controls and automation for more efficient revenue recovery by external departments. (Administrative Services: Strategic Budgeting and Operations) • Evaluate all City fees and prepare a plan to revise applicable fees per a formal User Fee Cost Recovery policy. (Administrative Services: Strategic Budgeting and Operations) • Automate and standardize all City Departmental procedures and forms utilizing City Sharepoint website to improve interdepartmental communication and increase efficiency. (Administrative Services: Strategic Budgeting and Operations) • Further define and adopt an Asset Management and Replacement policy to strategically manage the life cycle of the City's capital infrastructure. (Administrative Services: Strategic Budgeting and Operations) • Implement a Copier Replacement Policy to determine the optimum lifespan of a copier, its reliability and efficiency, and to replace designated copiers in a cost-effective manner. (Administrative Services: Support Services) • Develop an organizational policy that identifies standardized procedures for voicemail greetings and ShoreTel handling modes to efficiently and expeditiously service the calling public. (Administrative Services: Support Services) • Implement an automated internal contract approval process for all City contracts. (Administrative Services: Accounting and Purchasing) 35 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government • Conduct a Needs Assessment on the City's financial system to review options available to streamline Accounts Receivable, Accounts Payable, and Payroll invoicing process. (Administrative Services: Accounting and Purchasing) • Evaluate the benefits and develop a plan for the implementation of the Procurement Card ("P -Card") system in order to streamline the competitive purchase of commodities and supplies. (Administrative Services: Accounting and Purchasing) • Evaluate the Local Vendor Preference Program to accurately quantify the benefits of the program (and potentially expand the program based on economic benefits). (Administrative Services: Accounting and Purchasing) • Launch a paperless reporting documentation system and ensure 50% of all crime reports are submitted electronically. (Police: Police Administration) • Implement a paperless payroll system and ensure 100% staff compliance. (Police: Police Administration) • Implement an automated equipment inventory management system that utilizes barcode scanners to ensure that all station equipment is tracked electronically. (Police: Police Administration) • Utilize Asset Forfeiture funds (seized from prosecuted drug cases) in order to purchase necessary Mobile Field Force equipment to maximize police officer safety. (Police: Patrol Services) • Draft a cost recovery plan (study and review fee structure) to ensure that Fire costs are adequately recovered in order to support annual Fire inspections. (Fire: Fire Prevention) • Develop a strategy for the successful management and rental of the Civic Center Conference Room. (Temecula Community Services District: Citywide Events) • Explore the concept of a "black box" theater to expand cultural arts and generate additional revenue. (Temecula Community Services District: Theater) LONG TERM GOAL: Build and Maintain Highly Functional and Sustainable City Facilities and Infrastructure SHORT TERM OBJECTIVES: • Promote Asset Management policies to define the funding strategy for maintaining the City's infrastructure, parks and public facilities. (City Council) • Hold Quarterly Green Team meetings to monitor the implementation of the sustainability plan. (Development Services: Long Range Planning) • Provide engineering review and inspection services for the Eastern Municipal Water District's Old Town Sewer Main Improvements to improve capacity and upgrade service lines to support the continued development of Old Town Temecula. (Public Works: Land Development) 36 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government • Expand the City's in-house pavement rehabilitation capabilities, expedite asphalt repairs and reduce the City's reliance on outside contractors by 15% with the purchase of a new roller. (Public Works: Street Maintenance) • Complete the facility lighting retrofit, including installation of occupancy sensors, at eight City facilities approved by SCE and WRCOG to improve energy efficiency and reduce energy costs. (Public Works: Facility Maintenance) • Implement a tracking system specifically for the encroachment permit process, to ensure developer compliance with engineering and City standards as it pertains to repairs in the City right-of-way. (Public Works: Land Development) • Complete pavement rehabilitation along segments of Margarita Road (Project 2), Ynez Road, Rancho California Road, Winchester Road and Rancho Vista Road to upgrade and improve reliability of the roadway system. (Public Works: Capital Projects Administration) • Renovate/upgrade the Community Recreation Center stage sound system and pool fencing. (Public Works: Facility Maintenance) • Expand implementation of the Lucity software program to improve work order response time, track inventory, and develop an asset management structure and maintenance schedule. (Public Works: Facility Maintenance) • Complete design and initiate construction of the Temecula Community Center Renovation, Theater Remediation, Inclusive Play Structure and Great Oak High School Tennis Court Lighting projects. (Public Works: Capital Projects Administration) • Continue the construction of French Valley Parkway, Phase I and the design of French Valley Parkway, Phase 11. (Public Works: Capital Projects Administration) • Slurry seal and stripe six of eleven City facility parking lots with in-house crews to reduce the City's reliance on outside contractors. (Public Works: Street Maintenance) • Complete the redesign of the HVAC control systems at the Community Theater and Library to be compatible with the City's new centralized energy management system to improve energy conservation and reduce costs. (Public Works: Facility Maintenance) • Consolidate custodial services to improve quality and reduce cleaning costs at all primary use buildings. (Public Works: Facility Maintenance) • Conduct an in-house survey to assess Maintenance Division services and building conditions to measure overall customer satisfaction relevant to the City's facilities. (Public Works: Facility Maintenance) 37 CITY OF TEME CULA Annual Operating Budget Fiscal Year 2012-13 CITYWIDE LONG TERM GOALS (continued) Core Value — Accountable and Responsive City Government • Upgrade the irrigation systems, revise the plant palettes, and remove turf where appropriate at two City maintained sites to increase water savings and improve sustainability. (Public Works: Park and Landscape Maintenance) • Repair and resurface the parking Tots at two park sites to provide safe and well maintained parking areas. (Public Works: Park and Landscape Maintenance) • Repair tennis courts and sidewalks at two park sites to provide a safe and high quality park system. (Public Works: Park and Landscape Maintenance) • Convert two park restroom buildings and one parking lot lighting system to high efficiency LED lighting to increase energy efficiency and reduce energy costs. (Public Works: Park and Landscape Maintenance) • Develop an implementation plan and research grant opportunities to utilize green technology such as LED lighting in the Theater. (Temecula Community Services District: Theater) 38 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 GENERAL FINANCIAL POLICIES A concerted effort was made in fiscal year 2012-13 to formalize and standardize the budget and fiscal policy process. A workshop and subsequent meetings with the Finance Subcommittee were held in order to gain direction from City Council and Executive Staff regarding changes to current policies and the need for new ones. The result is a comprehensive list of budget and fiscal policies which were used in the preparation of the fiscal year 2012-13 Annual Operating Budget and will be used throughout the fiscal year. This process will be utilized in future fiscal years in order to continually obtain feedback and refine policies as conditions and/or priorities shift. Throughout the year, as policies are refined and or reworked they will be maintained as one document and brought forward to council for review as a part of the budget preparation and adoption process. The City of Temecula Budget and Fiscal Policies Manual includes all of the policies developed and approved for fiscal year 2012-13. This Manual, and the policies in their entirety can be found in the appendix of this document. I. Financial Strategic Plan Purpose and Organization A. Annual Operating Budget and Strategic Business Plan B. Balanced Budget C. Five Year Financial Forecast D. Capital Improvement Program II. Financial Reporting A. Annual Reporting B. Interim Reporting C. Budget Amendments D. Extended Annual Reporting III. Fund Balance and Reserves A. Fund Balance and Reserve Purpose B. Minimum Fund and Working Capital Balances C. Future Capital Project Designations D. Other Designations and Reserves E. Fund Balance Policy F. Fund Balance Components G. Hierarchy of Spending Fund Balance 39 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 GENERAL FINANCIAL POLICIES (continued) IV. Staffing Policy A. Regular Staffing B. Project Staffing C. Temporary Staffing D. Work Hours E. Overtime Management F. Independent Contractors G. Productivity H. Contracting for Services — Private Sector I. Contracting for Services — Government Service Contracts J. Contracting for Services — Regional Approach V. Asset Management and Replacement (AMAR) Policy A. AMAR Definition B. AMAR Process C. AMAR Policy D. AMAR Funding Strategy VI. Investments A. Introduction B. Objectives C. Scope D. Investment Authority E. Safekeeping of Securities F. Reporting G. Qualified Dealers H. Authorized Investments I. Ineligible Investments J. Swapping of Securities K. Portfolio Adjustments L. Policy Review M. Ethics and Conflict of Interest 40 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 GENERAL FINANCIAL POLICIES (continued) VII. Capital Financina and Debt Manaaement A. Capital Financing B. Debt Management C. Debt Capacity D. Independent Disclosure Counsel E. Land -Based Financings F. Conduit Financings G. Refinancing VIII. Interfund Transfers and Loans Policy A. Establishment of Various Funds B. Transfer Between Funds C. Interfund Loans IX. Appropriations Limitation A. Adopting a Resolution B. Supporting Documentation Available for Review C. Calculating Appropriations D. Review of User Fees and Charges E. Support of Legislation or Initiatives F. Voter Approval to Amend Appropriation Limit 41 42 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY ORGANIZATIONAL CHART Citizens of Temecula City Attorney City Clerk City jCouncil t - City Manager 1 � 1 Commissions ( Administrative Services I Public Works } Development Services Community Services/ Recreation J 43 Police / Fire 1 44 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES General Fund 2010-11 2011-12 2012-13 Proposed 56 Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 56,210,729 54,905,079 58,195,650 3,290,571 6.0% Expenditures by Dept: City Council 395,405 449,642 438,176 (11,466) -2.6% Community Support 129,878 134,650 85,000 (49,650) -36.9% City Manager 1,341335 1,563,638 1,598,717 35,079 2.2% Economic Development 781,048 680,834 967,548 286,714 42.1% City Clerk 1,104,368 1,144,766 1,024,000 (120,766) -10.5% City Attorney 906,667 821,300 791,300 (30,000) -3.756 Strategic Budgeting and Operations - - 912,969 912,969 0.0% Accounting & Purchasing 2,134,051 2,240,249 1,273,218 (967,031) -43.2% Support Services - 430,373 430,373 0.0% Human Resources 539305 585,271 469,813 (115,458) -19.7% Planning 1,241,365 1,963,289 1,577,138 (386,151) -19.7% Building & Safety 2,167,678 2,015,848 2,005,961 (9,887) -0.5% Land Development 1,261,480 1,140,885 1,130,289 (10,596) -0.9% Public Works 3,822,203 5,631,105 5,205,152 (425,953) -7.6% CIP Admin 2,175,423 2,238,698 2,217,018 (21,680) -1.0% Parks Maintenance - 3,898,523 3,898,523 0.0% Police 20,926,405 21,369,642 21,966,967 597,325 2.8% Fire 4,160,971 4,440,282 4,793,184 352,902 7.9% Animal Control 344,083 329,160 465,000 135,840 41.3% Non -Departmental: Property Tax Admin 182,729 221,788 224,006 2,218 1.0% Recreation Funding 5,391,147 6,207,103 4,038,698 (2,168,405) -34.9% Retiree Medical Contribution 327,040 315,040 320,679 5,639 1.8% Debt Service - Civic Center COPs 1,574,431 1,019,099 (1,019,099) -100.0% 2011 Financing Lease -2001 & 2008COPs 688,461 2,136,138 1,447,677 210.3% Total Expenditures 50,907,512 55,200,750 57,969,867 2,769,117 5.0% Excess of Revenues Over (Under) Expenditures 5,303,217 (295,671) 225,784 521,454 Operating Transfers Out: Bond Call CFD 88-12 (4,769,968) Information Technology Fund - - (500,000) (500,000) Pavement Management Program - (3,326,126) (883,745) 2,442,381 City and Parks Facility Improvements (750,000) (750,000) Theater Construction - - (795,000) (795,000) Transfer to Capital Improvement Fund (13,799,370) (936,215) (614,848) 321,367 Total CIP Transfers (18,569338) (5,012,341) (3,543,593) 1,468,748 Excess of Revenues Over (Under) Expenditures and Operating Transfers Out (13,266,121) (5,308,012) (3,317,810) 1,990,202 45 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES General Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Fund Balance, Beg. of Year 45,344,434 32,078,313 27,670,301 (4,408,012) -13.7% Revenues 56,210,729 54,905,079 58,195,650 3,290,571 6.0% Expenditures (50,907,512) (55,200,750) (57,969,867) (2,769,117) 5.0% Operating Transfers Out: Bond Call CFD 88-12 (4,769,968) 0.0% Transfer to Information Technology Fund - (500,000) (500,000) 0.0% Transfer to Capital Improvement Fund (13,799,370) (936,215) (614,848) 321,367 -34.3% Pavement Management Program - (3,326,126) (883,745) 2,442,381 -73.4% Theater Construction - (795,000) (795,000) 0.0% City and Park Facilities Improvements (750,000) (750,000) 0.0% Estimated Budget Savings 900,000 600,000 (300,000) -33.3% Fund Balance, End of Year Detail of Fund Balances: Nonspendable: Inventory Prepaid Costs Advances to Other Funds Deposits Restricted for: Dutch Villages Committed to: Contractual Obligation Economic Uncertainty Assigned to: Capital Projects Pavement Management Theater Reconstruction City and Park Facilities Improvements Comprehensive Annual Leave Permitting Software Unrealized Gains Unassigned: 32,078,313 27,670,301 24,952,492 (2,717,810) -9.8% 3,058 3,058 3,058 38,215 39,540 1,325 (38,215) 468,199 - 495,661 495,661 79,592 - - 150,000 150,000 150,000 139,841 10,642,975 11,040,150 10,678,655 564,030 614,848 5,010,000 3,383,745 2,879,175 795,000 750,000 750,000 1,460,068 1,429,853 500,000 284,580 284,580 9,608,580 8,679,527 588,150 2,623,197 2,084,175 750,000 1,528,078 262,780 5,787,413 (361,495) (26,698) (760,548) 1,289,175 98,225 (500,000) (21,800) (2,892,115) 32,078,313 27,670,301 24,952,492 (2,717,810) 46 0.0% - 96.6% 0.0% 0.0% 0.0% 0.0% -3.3% -4.3% - 22.5% 162.2% 0.0% 6.9% -100.0% -7.7% -33.3% -9.8% CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds Gas Tax Fund 2010-11 2011-12 2012-13 Proposed ok Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 2,597,046 2,687,419 2,810,355 122,936 4.6% Total Expenditures - - 0.0% Excess of Revenues Over (Under) Expenditures 2,597,046 2,687,419 2,810,355 122,936 4.6% Operating Transfers Out: To Vehicle and Equipment Fund - (113,260) (70,000) 43,260 To General Fund (1,907,438) (3,390,491) (2,935,672) 454,819 -38.2% -13.4% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out 689,608 (816,332) (195,317) 621,015 -76.1% Fund Balance, Beg. of Year 322,041 1,011,649 195,317 Fund Balance, End of Year 1,011,649 195,317 47 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds State Transportation Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 4,478 - - 0.0% Total Expenditures 0.0% Excess of Revenues Over (Under) Expenditures 4,478 0.0% Operating Transfers Out: To General Fund (199,880) 0.0% To CIP (1,279,835) - - 0.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out (1,475,237) 0.0% Fund Balances, Beg. of Year 1,475,237 Fund Balances, End of Year 48 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds Recovery Act Justice Assistance Grant Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 23,517 73,104 (73,104) -100.0% Total Expenditures 23,517 73,104 (73,104) -100.0% Excess of Revenues Over (Under) Expenditures 0.0% Fund Balances, Beg. of Year - Fund Balances, End of Year - Energy Efficiency Conservation Block Grant Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 197,217 743,483 - (743,483) -100.0% Total Expenditures 11,183 8,210 (8,210) -100.0% Excess of Revenues Over (Under) Expenditures 186,034 735,273 (735,273) -100.0% Operating Transfers Out: CIP Fund (186,034) (735,273) 735,273 -100.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out Fund Balances, Beg. of Year Fund Balances, End of Year 49 0.0% CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds Community Development Block Grant Fund 2010-11 2011-12 2012-13 Proposed Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 468,997 1,025,788 1,553,854 528,066 51.5% Total Expenditures 44,607 45,310 153,854 108,544 239.6% Excess of Revenues Over (Under) Expenditures 424,390 980,478 1,400,000 419,522 42.8% Operating Transfers Out: CIP Fund (424,390) (980,478) (1,400,000) (419,522) 42.8% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out Fund Balances, Beg. of Year Fund Balances, End of Year 50 0.0% CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds AB2766 Motor Vehicle Subvention Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 119,102 129,057 128,191 (866) -0.7% Total Expenditures 10,000 27,000 36,788 9,788 36.3% Excess of Revenues Over (Under) Expenditures 109,102 102,057 91,403 (10,654) -10.4% Operating Transfers Out: To CIP Fund To General Fund (10,000) (651,216) (91,403) 559,813 -86.0% 0.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out 99,102 (549,159) 549,159 -100.0% Fund Balances, Beg. of Year 541,637 640,739 91,580 Fund Balances, End of Year 640,739 91,580 91,580 51 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds Supplemental Law Enforcement Services Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 149,554 177,767 100,000 (77,767) -43.7% Total Expenditures - - 0.0% Excess of Revenues Over (Under) Expenditures 149,554 177,767 100,000 (77,767) -43.7% Operating Transfers Out: To General Fund (149,554) (177,767) (100,000) 77,767 -43.7% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out - - 0.0% Fund Balances, Beg. of Year Fund Balances, End of Year 52 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds Measure A Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 2,287,497 2,301,239 2,357,201 55,962 2.4% Total Expenditures 660,507 869,242 1,462,218 592,976 68.2% Excess of Revenues Over (Under) Expenditures 1,626,990 1,431,997 894,983 (537,014) -37.5% Operating Transfers Out: (177,625) (9,590,864) (894,983) 8,695,881 -90.7% Excess of Revenues Over (Under) Expenditures and Operating Transfers Out 1,449,365 (8,158,867) - 8,158,867 -100.0% Fund Balances, Beg. of Year 7,360,637 8,810,002 651,135 Fund Balances, End of Year 8,810,002 651,135 651,135 53 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Special Revenue and Debt Service Funds 2011 Financing Lease for 2001 & 2008 COPs 2010-11 2011-12 2012-13 Proposed cyo Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues - 26,835,001 (26,835,001) -100.0% Total Expenditures 897,240 2,136,138 1,238,898 138.1% Excess of Revenues Over (Under) Expenditures 25,937,761 (2,136,138) (28,073,899) -108.2% Operating Transfers In/(Out): From General Fund - 688,461 2,136,138 1,447,677 210.3% To 2001 COPs (TCSD) - (3,929,991) 3,929,991 -100.0% To 2008 COPs (City) - (22,696,231) 22,696,231 -100.0% Excess of Revenues Over (Under) Expenditures and Operating Transfers In and Out - - 0.0% Fund Balances, Beg. of Year Fund Balances, End of Year 54 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN NET ASSETS Internal Services Funds Insurance Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 870,715 908,900 914,017 5,117 0.6% Total Expenses 790,676 908,949 914,017 5,068 0.6% Excess of Revenues Over (Under) Expenses 80,039 (49) 49 -100.0% Net Assets, Beg. of Year 500,221 580,260 580,211 Net Assets, End of Year 580,260 580,211 580,211 Vehicles and Equipment Fund Total Revenues Total Expenses Excess of Revenues Over (Under) Expenses Operating Transfers In (Out): Gas Tax Fund Excess of Revenues and Operating Transfers Over (Under) Expenditures Net Assets, Beg. of Year Net Assets, End of Year 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) 45,357 229,600 171,662 (57,938) -25.2% 260,938 208,706 186,967 (21,739) -10.4% (215,581) 20,894 (15,305) (36,199) -173.3% 113,260 70,000 (43,260) -38.2% (215,581) 134,154 54,695 (79,459) 1,875,081 1,659,500 1,793,654 1,659,500 1,793,654 1,848, 349 55 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN NET ASSETS Internal Services Funds Information Technology Fund 2010-11 2011-12 2012-13 Proposed ok Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 2,144,039 2,099,000 2,214,536 115536 5.5% Total Expenses 2,123,305 2,099,552 2,251,536 151,984 7.2% Excess of Revenues Over (Under) Expenses 20,734 (552) (37,000) (36,448) 6602.9% Operating Transfers In (Out): General Fund 500,000 500,000 0.0% Excess of Revenues and Operating Transfers Over(Under) Expenses 20,734 (552) 463,000 463552 -83976.8% Net Assets, Beg. of Year Net Assets, End of Year 713,386 734,120 535,822 734,120 733,568 998,822 * FY 2012-13 Beginning Fund Balance Reduced by $197,746 due to purchase of consulting services to select a Permitting System in FY 11/12 Central Services Fund Total Revenues Total Expenses Excess of Revenues Over (Under) Expenses Net Assets, Beg. of Year Net Assets, End of Year 2010-11 2011-12 2012-13 Proposed ok Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) 432,746 450,800 344,163 (106,637) -23.7% 404,852 415,336 327,774 (87,562) -21.1% 27,894 35,464 16,389 (19,075) -53.8% 306,691 334585 370,049 334,585 370,049 386,438 56 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN NET ASSETS Internal Services Funds Facilities Fund Total Revenues Total Expenses Excess of Revenues Over (Under) Expenses Net Assets, Beg. of Year Net Assets, End of Year 2010-11 2011-12 2012-13 Proposed ok Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) 835,116 1,442,300 1,325,575 (116,725) -8.1% 804,652 1,400,498 1,270,516 (129,982) -9.3% 30,464 41,802 55,059 13,257 31.7% 193,091 223,555 265,357 223555 265,357 320,416 57 58 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUE DETAIL General Fund FY 2010-11 FY 2011-12 FY 2012-13 Acct# 001 GENERAL FUND Revenue Budgeted Projected $ CHANGE %CHANGE 161 Planning -Various 593,619 660,219 743,370 83,151 12.59% -Grants 248,200 (248,200) -100.00% 162 Building &Safety -Various 1,295,002 1,133,912 1,556,959 423,047 37.31% 163 Land Development -Various 896,511 664,067 352,019 (312,048) -46.99% 164 Public Works -NPDES Permit Fee 4541 3,276 3,276 - 0.00% 4390 -Street Lighting Fees 3,420 3,420 0.00% 167 Parks & Facilities Maintenance 4004 -Special Tax (Measure C) 4077 -Lease Income 4290 -Inspection Fees 1170 Police - - 1,872,660 1,872,660 0.00% 44,893 44,893 0.00% - - 30,000 30,000 0.00% 4055 -Citations and Bookings 95,030 101,750 99,462 (2,288) -2.25% 4044+4 -Miscellaneous 104,294 101,180 95,675 (5,505) -5.44% 4067 -Vehicle Impound Fees 135,808 115,528 122,000 6,472 5.60% 4076 -Reimbursements 140,516 160,116 142,500 (17,616) -11.00% 4083+4 -Grants 78,602 71,789 - (71,789) -100.00% 171 Fire -Various 574,540 634,072 830,238 196,166 30.94% 4083 -Grants 37,003 - - 0.00% j 9 Non -Departmental 4010 -Property Tax 4,658,241 4,790,858 4,838,767 47,909 1.00% 4012 -Property Tax (Unsecured) 225,449 264,425 267,069 2,644 1.00% 4013 -Supplemental Tax -AB 2345 108,403 42,140 42,140 - 0.00% 4016 -Property Transfer Tax 433,290 409,577 425,027 15,450 3.77% 4018 -Franchise Fees 3,219,084 3,392,096 3,472,211 80,115 2.36% 4020 -Transient Occupancy Tax 2,168,747 2,447,108 2,585,464 138,356 5.65% 4023 -Sales and Use Tax- Triple Flip 6,470,853 6,459,653 7,000,659 541,006 8.38% 4024 -Sales and Use Tax- State of Calif 18,624,314 19,532,505 20,877,978 1,345,473 6.89% 4025 -FEMA Grants 210,627 28,406 - (28,406) -100.00% 4028 -Homeowner Property Tax Relief 73,793 76,906 77,675 769 1.00% 4043 -Motor Vehicle in Lieu - Triple Flip 5,940244 5,940,244 5,999,646 59,402 1.00% 4046 -Motor Vehicle in Lieu - State of Calif 473,637 51,960 (51,960) -100.00% 4047 -Vehicle Code Fines 729,368 645,777 653,016 7,239 1.12% 4053 -Bids & Proposals 2,610 9,000 10,350 1,350 15.00% 4056 -Business Licenses 288,878 300,000 300,000 - 0.00% 4059 -Right of Way Advertising 25,810 67,380 55,800 (11,580) -17.19% Various -Miscellaneous 104,942 45,572 89,072 43,500 95.45% 4065 -Investment Interest 314,164 200,000 190,000 (10,000) -5.00% 4069 -Interest Earnings -RDA Loan Repayment 238,633 0.00% 4076 -Reimbursements-Miscellaneous 463,073 66,000 42,614 (23,386) -35.43% 4076 -Reimbursements - Tribal Gaming Special Distribution Fund 185,000 - - - 0.00% 4082 -Reimbursements - Redevelopment Agency 110,000 110,000 - (110,000) -100.00% 4083 -Reimbursements-Capital Imprvmnt Prgrm 2,120,354 2,238,698 2,217,018 (21,680) -0.97% 4090 Operating Transfer In -Gas Tax 1,907,438 3,390,491 2,935,672 (454,819) -13.41% 4090 Operating Transfer In -Prop 42 199,880 - - - 0.00% 4090 Operating Transfer In -Prop 1B 259,516 - (259,516) -100.00% 4090 Operating Transfer In -Law Enforcement Fund 149,555 177,767 100,000 (77,767) -43.75% 4400 -Financing Reimbursement 175,000 163,000 119,000 (44,000) -26.99% 4545 -Change in Fair Value of Investments (245,299) (98,109) - 98,109 -100.00% 4651 -Settlement 2,879,175 - - - 0.00% TOTAL GENERAL FUND 56,210,729 54,905,079 58,195,650 3,290,571 5.99% • 59 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE General Fund Projected Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Taxes and Franchises Property Tax $ 5,499,176 $ 5,583,906 $ 5,650,678 $ 66,772 1.20% Sales and Use Tax 25,095,167 25,992,158 27,878,637 1,886,479 7.26% Franchise Fees 3,219,084 3,392,096 3,472,211 80,115 2.36% Transient Occupancy Tax 2,168,747 2,447,108 2,585,464 138,356 5.65% Special Tax (Measure C) - 1,872,660 1,872,660 0.00% Licenses, Permits and Service Charges Business Licenses 288,878 300,000 300,000 0.00% Land Development 896,511 664,067 352,019 (312,048) -46.99% Public Works 4,541 3,276 6,696 3,420 104.40% Parks & Facilities Maintenance - - 30,000 30,000 0.00% Building 1,295,002 1,133,912 1,556,959 423,047 37.31% Planning 593,619 660,219 743,370 83,151 12.59% Fire 574,540 634,072 830,238 196,166 30.94% Bids and Proposals 2,610 9,000 10,350 1,350 15.00% Fines and Forfeitures 960,206 863,055 874,478 11,423 1.32% Use of Money and Property Investment Interest 68,865 101,891 190,000 88,109 86.47% Lease Income - 44,893 44,893 0.00% Interest Eamings-RDA Loan Repayment 238,633 - - 0.00% Intergovernmental Revenues Motor Vehicle In Lieu - Triple Flip 5,940,244 5,940,244 5,999,646 59,402 1.00% Motor Vehicle In Lieu - State of California 473,637 51,960 - (51,960) -100.00% Grants 326,232 348,395 - (348,395) -100.00% Reimbursement From Capital Improvement Program 2,120,354 2,238,698 2,220,332 (18,366) -0.82% Redevelopm ent Agency 110,000 110,000 (110,000) -100.00% Other 963,589 389,116 300,800 (88,316) -22.70% Operating Transfersln 2,256,873 3,827,774 3,035,672 (792,102) -20.69% Miscellaneous Revenue 3,114,221 214,132 240,547 3,114,221 1454.35% Total Revenues and Other Sources $56,210,729 $ 54,905,079 $58,195,650 $ 3,290,571 5.99% 60 r CITY OF TEMECULA 1116 Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE General Fund Intergovernmental Revenues $5,999,646 10% Use of Money and Property $234,893 0% Fines and Forfeitures $874A78 2% Licenses, Permits and Service Charges $3,829,632 Special Tax. (Measure C) $1,872,660 3% Operating Transfers Reimbursements In $303,672 $2,521,132 ,05 4% 510 Other $240,547 0% Property Tax $5,650,678 10% Transient Occupancy Tax $2,585,464 5% Franchise Fees $3,472,211 6% 61 J =! _mM CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE Special Revenue and Debt Service Funds Gas Tax Fund Projected Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Use of Money and Property Investment Interest 2,299 9,000 8,000 (1,000) 0.00% Taxes and Franchises Gas Tax $ 2,594,747 $ 2,678,419 $ 2,802,355 $ 123,936 4.63% Total Revenues and Other Sources $ 2,597,046 $ 2,687,419 $ 2,810,355 $ 122,936 4.57% State Transportation Fund Use of Money and Property Investment Interest Total Revenues and Other Sources Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) 4,478 - 0.00% $ 4,478 $ - $ - $ - 0.00% Recovery Act Justice Assistance Grant Fund Intergovernmental Revenues Justice Assistance Grant Total Revenues and Other Sources Projected Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) $ 23,517 $ 73,104 $ $ (73,104) -100.00% $ 23,517 $ 73,104 $ $ (73,104) -100.00% Energy Efficiency Conservation Block Grant Fund Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Intergovernmental Revenues Energy Efficiency Conservation Block Grant $ 197,217 $ 743,483 $ $ (743,483) -100.00% Total Revenues and Other Sources $ 197,217 $ 743,483 $ - $ (743,483) -100.00% 62 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE Special Revenue and Debt Service Funds Community Development Block Grant Fund Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Intergovernmental Revenues Community Development Block Grant $ 468,997 $ 1,025,788 $ 1,553,854 $ 528,066 51.48% Total Revenues and Other Sources $ 468,997 $ 1,025,788 $ 1,553,854 $ 528,066 51.48% AB2766 Motor Vehicle Subvention Fund Projected °!o Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Intergovernmental Revenues AB 2766 $ 113,568 $ 124,057 $ 124,191 $ 134 0.11% Use of Money and Property Investment Interest 5,534 5,000 4,000 (1,000) -20.00% Total Revenues and Other Sources $ 119,102 $ 129,057 $ 128,191 $ (866) -0.67% Supplemental Law Enforcement Services Fund Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Intergovernmental Revenues Supplemental Law Enforcement Services $ 149,536 $ 177,767 $ 100,000 $ (77,767) -43.75% Use of Money and Property Investment Interest 18 0.00% Total Revenues and Other Sources $ 149,554 $ 177,767 $ 100,000 $ (77,767) -43.75% 63 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE Special Revenue and Debt Service Funds Measure A Fund Intergovernmental Revenues Measure A Use of Money and Property Investment Interest Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) $ 2,211,045 $ 2,231,239 $ 2,302,201 $ 70,962 3.18% 76,452 70,000 55,000 (15,000) -21.43% Total Revenues and Other Sources $ 2,287,497 $ 2,301,239 $ 2,357,201 $ 55,962 2.43% 2011 Financing Lease for 2001 & 2008 COPs Use of Money and Property Financing Proceeds Operating Transfers In Projected Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) $ - $ 26,835,001 $ - $ (26,835,001) -100.00% 688,461 2,136,138 $ 1,447,677 210.28% Total Revenues and Other Sources $ - $ 27,523,462 $ 2,136,138 $ (25,387,324) -92.24% 64 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE Internal Services Funds Insurance Fund Projected yo Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Licenses, Permits and Service Charges Charges for Services $ 862,796 $ 900,200 $ 910,017 $ 9,817 Special Event Insurance Fees 1,200 Use of Money and Property Investment Interest Total Revenues and Other Sources 1.09% 0.00% 6,719 8,700 4,000 (4,700) -54.02% $ 870,715 $ 908,900 $ 914,017 $ 5,117 0.56% Vehicles and Equipment Fund Licenses, Permits and Service Charges Charges for Services Use of Money and Property Investment Interest Operating Transfers In Gas Tax Fund Miscellaneous Gain on Disposal of Assets Projected yo Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) $ 27,091 $ 219,800 $ 165,662 $ (54,138) -24.63% 9,567 9,800 6,000 (3,800) -38.78% 113,260 70,000 (43,260) 0.00% 8,699 - - 0.00% Total Revenues and Other Sources $ 45,357 $ 342,860 $ 241,662 $ (101,198) -29.52% 65 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE Internal Services Funds Information Technology Fund Projected °!o Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Licenses, Permits and Service Charges Charges for Services $ 2,139,454 $ 2,094,500 $ 2,211,536 $ 117,036 5.59% Use of Money and Property Investment Interest 4,585 4,500 3,000 (1,500) -33.33% Operating Transfers In General Fund 500,000 500,000 0.00% Total Revenues and Other Sources $ 2,144,039 $ 2,099,000 $ 2,714,536 $ 615,536 29.33% Central Services Fund Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Licenses, Permits and Service Charges Charges for Services $ 429,482 $ 447,500 $ 342,163 $ (105,337) -23.54% Use of Money and Property Investment Interest 3,264 3,300 2,000 (1,300) -39.39% Total Revenues and Other Sources $ 432,746 $ 450,800 $ 344,163 $ (106,637) -23.66% Facilities Fund Projected % Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Licenses, Permits and Service Charges Charges for Services $ 833,361 $ 1,440,500 $ 1,324,775 $ (115,725) -8.03% Use of Money and Property Investment Interest 1,755 1,800 800 (1,000) -55.56% Total Revenues and Other Sources $ 835,116 $ 1,442,300 $ 1,325,575 $ (116,725) -8.09% 66 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURE SUMMARY BY CATEGORY General Fund Operations & Department Personnel Maintenance Total City Council City Council $ 128,789 $ 309,387 $ 438,176 Community Support 85,000 85,000 City Manager: City Manager 1,304,353 294,364 1,598,717 Animal Control 465,000 465,000 City Clerk 660,070 363,930 1,024,000 City Attorney 791,300 791,300 Administrative Services: Strategic Budgeting and Operations 690,673 222,296 912,969 Accounting and Purchasing 961,822 311,396 1,273,218 Support Services 326,171 104,202 430,373 Human Resources 319,580 150,233 469,813 Development Services: Economic Development 525,709 441,839 967,548 Planning 1,001,475 575,663 1,577,138 Building & Safety 1,402,070 603,891 2,005,961 Public Works: Land Development 887,728 242,561 1,130,289 Public Works 2,100,614 3,104,538 5,205,152 CIP Administration 1,845,859 371,159 2,217,018 Parks Maintenance 920,071 2,978,452 3,898,523 Police 151,307 21,815,660 21,966,967 Fire 225,862 4,567,322 4,793,184 * Non Departmental 4,583,383 4,583,383 2011 Financing Lease - 2001 & 2008 2,136,138 2,136,138 Total $ 13,452,153 $ 42,381,576 $ 57,969,867 Operating Transfers Out: Information Technology Fund Pavement Management Program City and Parks Facility Rehabilitation Theater Rehabilitation Transfer to Capital Improvement Fund Total * Fire Total is Net of $6,336,732 Fire Tax Credit 67 500,000 883,745 750,000 795,000 614,848 $ 61,513,460 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURE SUMMARY BY CATEGORY General Fund Debt Se City Council City Clerk $2,136,138 $523,176 City Manager 1,024,000 City Attorney 4% 1% 2,063,717 2% 791,300 Non Departmental 4% 1% 4,583,383 8% Administrative Services 3,086,373 Fire 5% 4,793,184 8% Development Services 4,550,647 8% Police 21,966,967 38% Public Works 12,450,982 21% 68 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURE SUMMARY BY CATEGORY Special Revenue and Debt Service Funds Gas Tax Fund Projected Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operating Transfers Out $ 1,907,438 $ 3,503,751 $ 3,005,672 $ (498,079) -14.22% Total Expenditures and Other Financing Uses $ 1,907,438 $ 3,503,751 $ 3,005,672 $ (498,079) -14.22% State Transportation Fund Projected °!o Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operating Transfers Out - General Fund $ 199,880 $ - $ - $ - 0.00% Operating Transfers Out- CIP 1,279,835 - - 0.00% Total Expenditures and Other Financing Uses $ 1,479,715 $ - $ - $ - 0.00% Recovery Act Justice Assistance Grant Fund Projected yo Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operations and Maintenance $ 23,517 $ 73,104 $ - $ (73,104) -100.00% Total Expenditures and Other Financing Uses $ 23,517 $ 73,104 $ $ (73,104) -100.00% Energy Efficiency Conservation Block Grant Fund Expenditure Summary Operations and Maintenance Operating Transfers Out- CIP Projected °lo Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) $ 11,183 $ 8,210 $ 186,034 735,273 Total Expenditures and Other Financing Uses $ 197,217 $ 743,483 $ 69 $ (8,210) -100.00% (735,273) -100.00% $ (743,483) -100.00% CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURE SUMMARY BY CATEGORY Special Revenue and Debt Service Funds Community Development Block Grant Fund Expenditure Summary Personnel Operations and Maintenance Operating Transfers Out- CIP Projected % Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) 44,607 424,390 $ 96,854 $ 96,854 45,310 57,000 11,690 980,478 1,400,000 419,522 0.00% 25.80% 42.79% Total Expenditures and Other Financing Uses $ 468,997 $ 1,025,788 $ 1,553,854 $ 528,066 51.48% Personnel Allocation Authorized Proposed 2011-12 Changes 2012-13 CDBG Associate Planner 0.00 0.80 0.80 0.00 0.80 0.80 AB2766 Motor Vehicle Subvention Fund Projected % Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operations and Maintenance $ 10,000 $ 27,000 $ 36,788 $ 9,788 36.25% Operating Transfers Out 10,000 651,216 91,403 (559,813) -85.96% Total Expenditures and Other Financing Uses $ 20,000 $ 678,216 $ 128,191 $ (550,025) -81.10% Supplemental Law Enforcement Services Fund Projected Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operating Transfers Out $ 149,554 $ 177,767 $ 100,000 $ (77,767) -43.75% Total Expenditures and Other Financing Uses $ 149,554 $ 177,767 $ 100,000 $ (77,767) -43.75% 70 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURE SUMMARY BY CATEGORY Special Revenue and Debt Service Funds Measure A Fund Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operations and Maintenance $ 660,507 $ 869,242 $ 1,462,218 $ 592,976 Operating Transfers Out - CIP 177,625 9,590,864 894,983 (8,695,881) Total Expenditures and Other Financing Uses $ 838,132 $ 10,460,106 $ 2,357,201 $ (8,102,905) 68.22% -90.67% -77.46% 2011 Financing Lease for 2001 & 2008 COPs Projected % Actual Budgeted Proposed Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Expenditure Summary Operations and Maintenance $ - $ 208,779 $ - $ (208,779) -100.00% Debt Service- Interest - 499,461 983,138 483,677 96.84% Debt Service - Principal 189,000 1,153,000 964,000 510.05% Operating Transfers Out - 26,626,222 - (26,626,222) 0.00% Total Expenditures and Other Financing Uses $ - $ 27,523,462 $ 2,136,138 $ (25,387,324) -92.24% 71 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURE SUMMARY BY CATEGORY Internal Services Funds 2010-11 2011-12 2012-13 Proposed cyo Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues by Fund: Insurance 870,715 908,900 914,017 5,117 0.6% Vehicles and Equipment 45,357 229,600 171,662 (57,938) -25.2% Information Technology 2,144,039 2,099,000 2,214,536 115,536 5.5% Central Services 432,746 450,800 344,163 (106,637) -23.7% Facilities 835,116 1,442,300 1,325,575 (116,725) -8.1% Total Revenues 4,327,973 5,130,600 4,969,953 (160,647) -3.1% Total Expenses by Fund: Insurance 790,676 908,949 914,017 5,068 0.6% Vehicles and Equipment 260,938 208,706 186,967 (21,739) -10.4% Information Technology 2,123,305 2,099,552 2,251,536 151,984 7.2% Central Services 404,852 415,336 327,774 (87,562) -21.1% Facilities 804,652 1,400,498 1,270,516 (129,982) -9.3% Total Expenses 4,384,423 5,033,041 4,950,810 (82,231) -1.6% Excess of Revenues Over (Under) Expenses Operating Transfers In (Out): General Fund (Information Technology) Gas Tax Fund (Vehicles and Equipment) Excess of Revenues and Operating Transfers Over (Under) Expenditures Net Assets, Beg. of Year Net Assets, End of Year (56,450) 97,559 19,143 (78,416) 500,000 500,000 113,260 70,000 (43,260) (56,450) 210,819 589,143 378,324 3,588,470 3,532,020 3,545,093 * 3,532,020 3,742,839 4,134,236 * FY 2012-13 Beginning Fund Balance Reduced by $197,746 due to purchase of consulting services to select a Permitting System in FY 11/12 72 - 80.4% 0.0% - 38.2% CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF BUDGETED POSITIONS Department FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 City Council 5.00 5.00 5.00 5.00 City Manager 5.00 4.50 4.50 5.00 City Clerk 7.00 7.00 7.00 6.00 Administrative Services: Strategic Budgeting and Operations 0.00 0.00 0.00 4.00 Accounting and Purchasing 14.00 13.50 13.00 9.00 Support Services 0.00 0.00 0.00 3.00 Human Resources 2.50 2.50 2.50 2.00 Development Services: Economic Development 2.50 3.00 1.00 3.60 Planning 11.70 4.90 9.15 7.90 Building & Safety 16.90 15.90 13.00 12.75 Public Works: Land Development 9.80 7.95 6.60 6.70 Public Works 19.80 19.60 18.60 18.90 CIP Administration 15.40 13.25 13.60 13.05 Parks Maintenance 0.00 0.00 0.00 8.00 Police 0.50 0.50 0.50 0.50 Fire 3.00 3.00 3.00 2.50 Community Services 35.65 33.15 32.05 28.55 Community Development Block Grant 0.00 0.00 0.00 0.80 Successor to the Redevelopment Agency 0.00 0.00 4.25 2.45 Redevelopment Agency 4.40 6.45 0.00 0.00 Internal Services Funds Insurance* 0.50 0.50 0.50 0.50 Information Technology * 10.00 10.00 9.00 9.00 Central Services* 3.00 3.00 3.00 2.00 Facilities** 4.35 4.30 5.75 4.80 Total Budgeted Positions 171.00 158.00 152.00 156.00 Unfunded Positions 26.00 39.00 43.00 0.00 Total Authorized Positions 197.00 197.00 195.00 156.00 *Operational responsibilityfor Insurance, Central Services and Information Technologyis under Administrative Services "Operational responsibilityfor Facilities is under Public Works 73 74 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY COUNCIL MISSION The City Council is elected by the citizens of Temecula to adopt laws and set overall policy decisions for the City of Temecula. The City Council gives direction to the City Manager to ensure effective and efficient operation of the City and to identify the types and levels of programs and services that will maintain and enhance Temecula's high quality of life consistent with the City's adopted Quality of Life Master Plan (QLMP) Core Values as follows: (1) A Healthy and Livable City; (2) Economic Prosperity; (3) A Safe and Prepared Community; (4) A Sustainable City; (5) Transportation, Mobility and Connectivity; and (6) An Accountable and Responsive City Government. ORGANIZATIONAL CHART CITIZENS OF TEMECULA CHUCK WASHINGTON Mayor MIKE NAGGAR Mayor Pro Tempore MARYANN EDWARDS Council Member 75 JEFF COMERCHERO Council Member RONALD ROBERTS Council Member CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY COUNCIL EXPENDITURES BY CATEGORY Program: 2:41( Council Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: Community Support Expenditure Summary Operations & Maintenance Capital Outlay Total Funding Source: Actual FY 2009-10 $ 132,385 283,454 $ 415,839 Funding Source: Actual FY 2009-10 $ 144,619 General Fund Actual FY 2010-11 $ 128,036 267,369 Budgeted FY 2011-12 $ 127,852 321,790 Requested FY 2012-13 $ 128,789 309,387 $ Change % Change $ 937 0.7% (12,403) -3.9% 0.0% $ 395,405 $ 449,642 $ 438,176 $ (11,466) -2.6% General Fund Actual FY 2010-11 $ 129,878 $ 144,619 $ 129,878 Budgeted FY 2011-12 $ 134,650 Requested FY 2012-13 $ 85,000 $ Change Change $ (49,650) -36.9% 0.0% $ 134,650 $ 85,000 $ (49,650) -36.9% PERSONNEL ALLOCATION Personnel Allocation CITY COUNCIL Council Members Total Authorized 2011-12 Proposed Changes 2012-13 5.00 0.00 5.00 5.00 0.00 5.00 76 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY COUNCIL Division/Program: CITY COUNCIL SERVICES • Serve as a 5 -member voice on behalf of the City of Temecula as elected by the citizens. ■ Adopt laws and regulations that govern Temecula. ■ Set City fiscal policy and provide direction to the City Manager to balance a high quality of life with fiscally sustainable decisions. • Represent the interests of the City of Temecula in local, regional, state, federal, tribal and international affairs in addition to serving as members (or commissioners) for related agencies or organizations for the benefit of the City of Temecula. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Adopted a 20 -year QLMP for the City of Temecula that incorporated goals and strategic priorities identified by the Citizens of Temecula during multiple public outreach meetings and hearings. ■ Created the Civic Center Town Square as a popular outdoor venue for City sponsored community activities. ■ Developed public policy and decisions to prioritize public safety which led to the City of Temecula being rated the second safest city in the United States (according to FBI statistics) and the number one City in California for traffic safety (according to the California Office of Traffic Safety). ■ Coordinated efforts with Pechanga Band of Luiserio Indian, San Diego State University and the citizen members of Save Our Southwest Hills that led to the successful denial of Liberty Quarry by the Riverside Board of Supervisors. • Provided clear policy direction that led to the construction of Temecula's first hospital. 77 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY COUNCIL Division/Program: CITY COUNCIL OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) Protect the City's financial strength by approving comprehensive fiscal policies. Estimated Completion Date Dec 2012 QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st Quarter 2nd Quarter r— 3rd —� Quarter 4th Quarter Maintain partnerships with educators to expand public higher education facilities in Temecula. June 2013 Define, formalize and promote the City of Temecula's Signature Special Events. Healthy and Livable City: Foster an "educated community" through a wide variety of opportunities June 2013 Promote Asset Management policies to define the funding strategy for maintaining the City's infrastructure, parks and public facilities. Healthy and Livable City: Provide signature special events and cultural opportunities June 2013 Provide direction regarding expanded senior services, special needs facilities, and teen programs. Accountable and Responsive City Government: Build and Maintain Highly Functional and Sustainable City Facilities and Infrastructure June 2013 Continue to support policy decisions that improve traffic congestion including plans for the Overland bridge extension, Phase 1 Construction of the French Valley Interchange and completion of Temecula Parkway Interchange. Healthy and Livable City: Promote high quality parks and recreation programs and cultural services June 2013 Transportation Mobility and Connectivity: Connect major commercial districts through circulation improvements Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 78 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY COUNCIL Division/Program: COMMUNITY SUPPORT SERVICES ■ Review annual funding requests from nonprofit organizations that provide services or programs to Temecula residents. ■ Enter into agreements to disburse financial assistance up to $5,000 for each selected nonprofit organization in return for services that benefit the residents of Temecula (within an agreed-upon specified time frame). ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Sponsored or supported approximately 20 nonprofit organizations that provide community- wide benefits or essential needs such as food, clothing, shelter and medical care to Temecula residents. OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13d Progression Over Time Objective(s) Provide financial assistance to 15-20 nonprofit agencies (as feasible) in the amount of $85,000 that provide community -wide benefits to Temecula or support Temecula citizens with essential needs (or services) to improve the wellbeing of the residents. Estimated Completion Date June 2013 QLMP Core Value Five Year Long Term Goal Healthy and Livable City: Maintain a safe and family oriented en vironmen t Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 Actual 20 $150,000 FY 2011-12 Projected 20 $132,000 FY 2012-13 Projected 15-20* $85,000 *Funding in the amount of $47,500 is budgeted in the Community Service District operating budget. 79 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY COUNCIL Division/Program: COMMUNITY SUPPORT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date June 2013 QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter 80 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY MANAGER MISSION The City Manager Department serves as the City's executive office responsible to the City Council; for implementing their priorities and objectives; to effectively deliver exceptional services, projects and programs to the citizens of Temecula; providing timely and accurate dissemination of City news and information to the community; and serve as the City's primary public liaison to all community stakeholders as well as intergovernmental relations with local, regional, state, federal, tribal and international governments. The City Manager Department provides organizational leadership to City staff and operations, oversees the preparation and administration of a balanced annual budget, and implements all City Council policies, as guided by the Quality of Life Master Plan (QLMP). ORGANIZATIONAL CHART CITY MANAGER Robert C. Johnson GENERAL ADMINISTRATION QLMP I Legislation I Community Funding I Special Projects 81 PUBLIC INFORMATION INTERGOVERNMENTAL RELATIONS Media Communications I Public Relations I Citizen Responses Public Safety Emergency Management VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY MANAGER 1EXPENDITURES BY CATEGORY Program: City Manager Funding Source: General Fund Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 1,023,716 $ 1,078,323 $ 1,255,513 $ 1,304,353 $ 48,840 3.9% Operations & Maintenance 260,359 263,512 308,125 294,364 (13,761) -4.5% Capital Outlay - - - - 0.0% $ 1,284,075 $ 1,341,835 $ 1,563,638 $ 1,598,717 $ 35,079 2.2% Program: Animal Control Funding Source: General Fund Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Operations & Maintenance $ 156,000 $ 344,083 $ 329,160 $ 465,000 $ 135,840 41.3% Capital Outlay - - - - - 0.0% Total $ 156,000 $ 344,083 $ 329,160 $ 465,000 $ 135,840 41.3% PERSONNEL ALLOCATION Authorized Proposed Personnel Allocation 2011-12 Changes 2012-13 CITY MANAGER City Manager 1.00 0.00 1.00 City Manager Advisor 1.00 0.00 1.00 Deputy City Manager 0.50 -0.50 0.00 Director of Community Relations 0.00 1.00 1.00 Executive Assistant 1.00 0.00 1.00 Management Analyst 1.00 -1.00 0.00 Senior Management Analyst 0.00 1.00 1.00 Total 4.50 0.50 5.00 82 142 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY MANAGER Division/Program: GENERAL ADMINISTRATION SERVICES • Ensure the QLMP goals and citizen priorities adopted by the City Council are achieved through City-wide strategic planning, policy implementation and budget development. • Keep the City Council informed about City operations and important community issues that impact the City. • Responsible for implementing City Council's Tong term and short term directives. • Provide bold but prudent leadership and clear policy direction to City Executives concerning organizational decisions in order to efficiently provide the highest quality of public services and maintain the Core Values of the QLMP. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Finalized the QLMP that sets the goals and priorities for the City of Temecula through 2030. ■ Acquired 35 acres of the western escarpment for open space protection. ■ Coordinated the efforts that led to the Riverside County Board of Supervisor's denial of Liberty Quarry, a massive surface mining operation with heavy industrial facilities proposed at the City's Southern Boundary. I6BJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Establish a City staff workforce mix of roughly 35% of funded benefited employees to efficiently refine the City's organizational structure. Acquire property (acres) that becomes available along the western escarpment to protect open space. Estimated Completion Date • June 2013 June 2013 QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand A Sustainable City: Preserve and expand open space FY 2010-11 Actual 35% 35% 118 FY 2011-12 Projected FY 2012-13 Projected 35% 212 83 VIECULA CITY OF TE dm= Annual Operating Budget Fiscal Year 2012-13 CITY MANAGER Division/Program: GENERAL ADMINISTRATION OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Create a "QLMP User's Guide" that outlines QLMP progress. Research the feasibility of annexing property along the western escarpment. Facilitate implementation of an urban campus for higher education. Estimated Completion Date QLMP Core Value Five Year Long Term Goal June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions June 2013 A Sustainable City: Preserve and expand open space June 2013 Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Healthy and Livable City: Foster an "educated community" through a wide variety of opportunities Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd Quarter Quarter 3rd Quarter 4th Quarter Accountable and Responsive City Government: Maintain overall sound fiscal policies 84 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY MANAGER Division/Program: PUBLIC INFORMATION & INTERGOVERNMENTAL RELATIONS SERVICES ■ Keep the City Council informed about City operations and important community issues that impact the City. ■ Represent the City's interests and serve as the City's primary public liaison to all community stakeholders as well as local, regional, state, federal, tribal and international governments. ■ Provide timely and accurate dissemination of City news and information to the community. ■ Administer and train staff and the public on the City's Emergency Management Plan. ■ Administer the Animal Control contract for field services and shelter operation for the City. ■ Coordinate and implement the City's Emergency Operation Plan during an emergency or disaster to support the City, public safety, and emergency readiness responsibilities. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Completed an independent community opinion survey that provides feedback from citizens and stakeholders on current City services and gives a measureable baseline to implement the QLMP. ■ Added two fully stocked emergency trailers to allow for the rapid opening of emergency shelters as determined by the emergency or disaster. ■ Conducted one regional training session regarding community emergency response. ■ Provided management and operational oversight for the first-year operations of the new regional Animal Shelter. 85 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY MANAGER Division/Program: PUBLIC INFORMATION & INTERGOVERNMENTAL RELATIONS OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) Reinstate City newsletter to be mailed bi-annually to all households to increase City communication with citizens. Coordinate the implementation of the Riverside County's Crisis Information Management System (WebEOC) and provide training courses to efficiently disseminate emergency information to staff and public. Create a tracking system and mandate that City employees have completed the required National Incident Management System (NIMS) courses. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date June 2013 March 2013 June 2013 June 2013 QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Promote community involvement A Safe and Prepared Community: Minimize the impact to life, property, and the environment from natural hazards and emergency situations A Safe and Prepared Community: Minimize the impact to life, property, and the environment from natural hazards and emergency situations Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter 86 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY CLERK MISSION The mission of the City Clerk's Department is to serve as the Clerk to the Temecula City Council by managing, disseminating and maintaining the public records of the City Council; maintaining custody of the City Seal; authenticating official papers and instruments requiring certification; providing technical and clerical services for meetings; keeping all ordinances, resolutions, rules, and regulations for all City agencies; and conducting all elections for the City of Temecula in accordance with the City municipal code and the laws of the State. ORGANIZATIONAL CHART CITY CLERK Susan W. Jones MEETINGS AND ELECTIONS Council / Commission Support Elections and Fair Political Practices Commission (FPPC) Filings Legislative History Agenda Process Contracts / Agreements Process 87 RECORDS MANAGEMENT Archival, Retrieval and Research Public Records Requests Document Destruction Document Scanning _s= CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY CLERK EXPENDITURES BY CATEGORY Program: City Clerk Funding Source: General Fund Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 732,852 $ 770,341 $ 772,466 $ 660,070 $ (112,396) -14.6% Operations & Maintenance 258,045 $ 334,027 372,300 363,930 (8,370) -2.2% Capital Outlay - - 0.0% Total $ 990,897 $ 1,104,368 $ 1,144,766 $ 1,024,000 $ (120,766) -10.5% PERSONNEL ALLOCATION Authorized Proposed Personnel Allocation 2011-12 Changes 2012-13 CITY CLERK Administrative Assistant 1.00 0.00 1.00 City Clerk 1.00 0.00 1.00 Deputy Director Support Services 1.00 -1.00 0.00 Office Assistant 1.00 -1.00 0.00 Office Specialist 2.00 1.00 3.00 Records Manager 1.00 0.00 1.00 Total 7.00 -1.00 6.00 88 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY CLERK Division/Program: MEETINGS AND ELECTIONS SERVICE • Provide City Council support by writing proclamations and presentations, manage city-wide electronic City Council agenda process and meeting noticing requirements, maintain legislative history, manage the filing of contracts and agreements, and provide information to the public. ■ Conduct all municipal elections, including Measures for Initiative (or Referendum Petitions), and participate and initiate voter outreach programs. ■ Provide City Commission support by filling commission positions and advertising for openings. ■ Regularly update the City of Temecula Municipal Code and ensure it is available to all citizens through the City's web site. ■ Work with the Fair Political Practices Commission to ensure all City Council Members, employees, committee members, and candidates, are in compliance with reporting requirements. ACCOMPLISHMENTS for Fiscal Year 2011-12 • Updated templates for each type of agenda report, resolution, and ordinance to stream line agenda processing. ■ Developed agenda language guidelines to ensure a professional presentation of the City Council Agenda. ■ Facilitated 250 presentations at City Council (and other public) meetings to actively recognized community groups and individuals. OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Convert ordinance / resolution / minute binders into a more environmentally sustainable and cost-effective media within the restraints of the law. Estimated Completion Date 01/2013 QLMP Core Value Five Year Long Term Goal A Sustainable City: Con tin ue to reduce solid waste diversion to landfills 89 Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) 0% 50% 100% VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY CLERK Division/Program: MEETINGS AND ELECTIONS OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Estimated Completion Date Work with the Riverside County Registrar to designate the Temecula Conference Center as a polling place and the Temecula Civic Center as an early vote -by -mail drop-off center. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. 11/2012 QLMP Core Value Five Year Long Term Goal June 2013 Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter Accountable and Responsive City Government: Promote community involvement Accountable and Responsive City Government: Maintain overall sound fiscal policies 90 L CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY CLERK Division/Program: RECORDS MANAGEMENT SERVICES ■ Provide open access to complete and accurate public documents for both internal and external customers. ■ Manage and track all public records requests, as well as provide archiving, retrieval and researching of all city records. ■ Manage and update the City Council adopted City Records Retention Policy and the City- wide Temecula Unified Function Filing System (TUMF). ■ Manage the Records Retention Schedule to ensure the scheduled destruction of records that have reached their destruction date, thus reducing storage costs. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Automated the records request process by utilizing e-mail correspondence, thus improving efficiency and eliminating most paper copies. ■ Implemented a Citywide automated process for staff to track and request transferred records from off-site storage, thus improving efficiency. ■ Developed a procedure for electronically categorizing email records in order to allow for rapid search and retrieval of public records. ■ Developed electronic retention process for all Citizen Web Requests and staff correspondence to the requests to eliminate duplicate department responses and the need for departments to individually retain duplicate records. OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Scan and quality check 250 boxes of backlogged records in order to reduce costs by eliminating the need for an off- site facility. Work with departments to identify and define which final documents can be sent electronically to imaging software for permanent retention. Estimated Completion Date QLMP Core Value Five Year Long Term Goal June 2013 06/2013 1 Accountable and Responsive City Government: Maintain overall sound fiscal policies A Sustainable City: Continue to reduce solid waste diversion to landfills Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12 FY 2012-13 Actual Projected Projected 75 200 250 0% 50% 100% 91 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY CLERK Division/Program: RECORDS MANAGEMENT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time andlor Facilitation Objective(s) Draft a policy to ensure that images retained in the City's software and hardware databases are accepted as permanent documents per the California State accepted guidelines. Draft a policy that requires applicants to submit final large scale maps in a digital format. Obtain Public Records Request Tracking Software to better maintain an audit trail of activities of and provide search abilities on frequent and previous requests. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date June 2013 Jan 2013 Jan 2013 June 2013 QLMP Core Value Five Year Long Term Goal A Sustainable City: Continue to reduce solid waste diversion to landfills A Sustainable City: Continue to reduce solid waste diversion to landfills Accountable and Responsive City Government: Maintain overall sound fiscal policies Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd Quarter Quarter 3rd Quarter 4th— Quarter 92 CITY OF TEME CU LA Annual Operating Budget Fiscal Year 2012-13 CITY ATTORNEY MISSION The mission of the City Attorney's Office is to provide quality, timely, and cost-effective legal analysis, opinion, and advice to the City's elected officials, departments, appointed commissions and boards on a broad range of legal, administrative, legislative, and procedural matters, including application of constitutional, statutory, administrative, and local government law. The City Attorney's Office strives to effectively provide timely research, analysis, evaluation, and drafting of legal and other documents necessary to the accomplishment of the City's municipal functions and goals. The City Attorney's mission includes representation of the City in judicial, administrative, and appellate proceedings in an efficient and cost-effective mariner. ORGANIZATIONAL CHART CITY ATTORNEY Peter M. Thorson CITY COUNCIL CITY MANAGER Robert C. Johnson 93 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY ATTORNEY EXPENDITURES BY CATEGORY Program: City Attorney Funding Source: General Fund Actual Actual Budgeted Requested % Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Operations & Maintenance $ 628,892 $ 906,667 $ 821,300 $ 791,300 $ (30,000) -3.7% Capital Outlay - - - - - 0.0% -3.7% Total $ 628,892 $ 906,667 $ 821,300 $ 791,300 $ (30,000) 94 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 CITY ATTORNEY Division/Program: CITY ATTORNEY SERVICES ■ Serves as legal advisor to the City Council, City Manager, and the various City Departments, Commissions, Committees, and Boards. ■ Prepares and approves the majority of proposed City ordinances, resolutions, contracts, and other legal documents. ■ Represents the City in all litigation. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Provided sound legal counsel to the City Council, City Manager, City Staff, Commissions, Committees, and Boards on matters concerning the City and administration of City policy. ■ Rendered legal advice to City Council and City Staff on City matters in a manner that permitted timely and appropriate action. ■ Reviewed and advised City Staff on court decisions and laws that affect City operations. ■ Advised and represented the City on litigation matters. ■ Reviewed ordinances, resolutions, contracts and agreements. 95 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 CITY ATTORNEY Division/Program: CITY ATTORNEY OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 AIM One -Time and/or Facilitation Objective(s) Estimated Completion Date QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Provide transparency to the public for all government transactions FY (To 1st Quarter Performance 2012-13 Project Be Tracked 2nd Quarter Measure Status Quarterly) 3rd Quarter 4th Quarter Provide sound legal counsel to the City Council, City Manager, City Staff, Commissions, Committees, and Boards on matters concerning the City and administration of City policy. June 2013 Render legal advice to City Council and City Staff on City matters in a manner that permits timely and appropriate action. June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Review and advise City Staff on court decisions and laws that affect City operations. June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Advise and represent the City on litigation matters. June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Review ordinances, resolutions, contracts and agreements. June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 96 rEMECULA CITY OF Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES MISSION Administrative Services is charged with providing the highest quality of leadership, support, and essential services to the organization's Operating Departments. The focus of the group is to effectively create and implement practical business services and solutions that allow the Operating Departments to focus on their missions of providing services to the citizens of Temecula. Emphasizing customer -focused delivery in a cost effective and practical manner, Administrative Services provides integrated business solutions to ensure organizational effectiveness and efficiency, collaborates with all City departments for the preparation of the Capital and Operating budgets, formulation of citywide policies and procedures, forecasting and reporting of revenues and expenditures, and services related to risk management, accounting, purchasing, information technology, and human resources. ORGANIZATIONAL CHART GENIE WILSON Chief Financial Officer STRATEGIC BUDGETING & OPERATIONS Strategic Budgeting Operating & Capital Budgets I Five Year Forecasting I Police & Fire Contracts I Operational Procedures! Policies I Risk Management I Revenue Management I Financial Reporting HUMAN RESOURCES I Benefits I Employment I Training 1 Employee Relations SUPPORT SERVICES I Civic Center Reception Services I Community Development Front Desk INFORMATION TECHNOLOGY I Geographic Information Systems (GIS) I Network Operations & Technical Support Project Planning ! Budget! Objectives Emergency Management Coordination/TCC Central Services 97 Enterprise Application Services (EAS) I Media Services ACCOUNTING & PURCHASING I Accounts Payable I Accounts Receivable I Payroll I General Ledger I Annual Reports Business License I Purchasing I Debt Administration CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES EXPENDITURES BY CATEGORY Program: Strategic Budgeting and Operations Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: Human Resources Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: Support Services Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: Accounting and Purchasing Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Funding Source: General Fund Actual Actual FY 2009-10 FY 2010-11 $ - $ Funding Source: General Fund Actual FY 2009-10 $ 387,015 120,351 $ 507,366 Actual FY 2010-11 $ 403,706 135,599 Budgeted FY 2011-12 Budgeted FY 2011-12 $ 412,401 172,870 Requested FY 2012-13 $ 690,673 222,296 °lo $ Change Change $ 690,673 0.0% 222,296 0.0% 0.0% $ 912,969 $ 912,969 0.0% Requested FY 2012-13 $ 319,580 150,233 0100 $ Change Change $ (92,821) (22,637) -22.5% -13.1% 0.0% $ 539,305 $ 585,271 $ 469,813 $ (115,458) -19.7% Funding Source: General Fund Actual Actual FY 2009-10 FY 2010-11 $ - $ Funding Source: Actual FY 2009-10 $ 1,534,095 445,946 $ 1,980,041 General Fund Actual FY 2010-11 $ 1,640,799 493,252 Budgeted FY 2011-12 Budgeted FY 2011-12 $ 1,615,617 624,632 Requested FY 2012-13 $ Change Change $ 326,171 $ 326,171 100.0% 104,202 104,202 100.0% 0.0% $ 430,373 $ 430,373 100.0% Requested FY 2012-13 $ 961,822 311,396 °lo $ Change Change $ (653,795) -40.5% (313,236) -50.1% 0.0% $ 2,134,051 $ 2,240,249 $ 1,273,218 $ (967,031) -43.2% Note: Expenditures and Personnel for Central SeNces and Support SeNces are detailed in the Internal Services Funds section. 98 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES PERSONNEL ALLOCATION Authorized Proposed Personnel Allocation 2011-12 Changes 2012-13 STRATEGIC BUDGETING AND OPERATIONS Administrative Assistant Chief Financial Officer Fiscal Services Manager Revenue Manager Senior Management Analyst Total 0.00 0.75 0.75 0.00 1.00 1.00 0.00 0.75 0.75 0.00 1.00 1.00 0.00 0.50 0.50 0.00 4.00 4.00 HUMAN RESOURCES Deputy City Manager 0.50 -0.50 0.00 Human Resources Analyst 1.00 0.00 1.00 Human Resources Manager 0.00 1.00 1.00 Senior Human Resources Analyst 1.00 -1.00 0.00 Total 2.50 -0.50 2.00 SUPPORT SERVICES Community Development Technician 0.00 1.00 1.00 Deputy Director Support Services 0.00 1.00 1.00 Office Specialist - AM 0.00 0.50 0.50 Office Specialist - PM 0.00 0.50 0.50 Total 0.00 3.00 3.00 ACCOUNTING AND PURCHASING Accountant (Confidential) 0.00 1.00 1.00 Accounting Assistant 1.00 0.00 1.00 Accounting Manager 1.00 0.00 1.00 Accounting Specialist 2.00 0.00 2.00 Accounting Specialist - Payroll 1.00 0.00 1.00 Administrative Assistant 0.75 -0.75 0.00 Assistant Director Finance (Underfilled Sr Accountant) 1.00 -1.00 0.00 Business License Specialist/Cashier 1.00 0.00 1.00 Director of Finance 1.00 -1.00 0.00 Fiscal Services Manager 0.75 -0.75 0.00 Purchasing Coordinator II 1.00 0.00 1.00 Revenue Manager 1.00 -1.00 0.00 Senior Debt Analyst 1.00 0.00 1.00 Senior Management Analyst 0.50 -0.50 0.00 Total 13.00 -4.00 9.00 Department Total 15.50 2.50 18.00 Note: Operational responsibility for Insurance, Central Services and Infomiation Technology are under Administrative Services The Operational Budget Summaries, Expenditures by Category and Personnel Allocation are located under the Internal Services Funds section. 99 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: STRATEGIC BUDGETING AND OPERATIONS SERVICES ■ Prepare Annual Operating Budget, Strategic Business Plan, Capital Improvement Program, and Five Year Forecast Budgets. ■ Review of all contract charges by Police and Fire contract entities and prepare Fire and Police Operating Budgets. ■ Provide timely interim financial reports and oversight of City debt administration. ■ Manage revenue estimates for City funds and programs, provide oversight of City's internal controls and manage annual audit requirements. ■ Minimize the adverse effects of unpredictable events by identifying, measuring, investigating, and evaluating risk, and by implementing appropriate techniques for resolving exposures of potential financial loss to the City. ■ Collaborate with departments to review, draft, implement and electronically post (via the intranet — SharePoint) City-wide operational policies and procedures. ■ Collaborate with departments to define, review, draft, track, measure, and electronically post (via the intranet — SharePoint) City-wide Performance Measures as defined in the Quality of Life Master Plan (QLMP). ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Developed a Strategic Business Plan document for use by Departments as a roadmap to working toward the Core Values of the Quality of Life Master Plan. ■ Created a customized database for projecting salary and benefit costs as well as automating the tracking of authorized positions by Department. ■ Prepared comprehensive fiscal policies for final adoption with the annual budget. ■ Met with departments to identify current revenue recovery procedures. Reviewed fee schedules and resolutions to ensure compliance with internal audit procedures. ■ Received the Certificate of Achievement for Excellence in Financial Reporting on the City's FY 2009/10 Comprehensive Annual Financial Report. ■ Conducted a complete yearly review (and insurable property value assessment) of all City property and facilities for general and property insurance renewals. ■ Proactively utilized the City's Risk Assessor to evaluate existing City -owned parks and facilities under construction to determine potential risk liabilities. 100 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: STRATEGIC BUDGETING AND OPERATIONS OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) Estimated Completion Date QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st Quarter 1 2nd Quarter 3rd 7— Quarter 4th Quarter Budgeting Implement a written plan for more effective annual cost projection for Department programs and projects on an annual basis incorporating revenue offset and cost benefit analysis. Jan 2013 ; Accountable and Responsive City Government: Maintain overall sound fiscal policies Develop a reporting and training process for utilizing the five year projection as an external tool for analysis by all departments and future project planning. Jan 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies Prepare a plan which includes internal controls and automation for more efficient revenue recovery by external departments. Dec 2012 Accountable and Responsive City Government: Maintain overall sound fiscal policies Evaluate all City fees and prepare a plan to revise applicable fees per a formal User Fee Cost Recovery policy. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies Develop an implementation plan to incorporate structure and procedures for Departmental Quarterly Performance Reporting on budget objectives. Sept 2012 Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand 101 VIECULA OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Al CITY OF TE Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: STRATEGIC BUDGETING AND OPERATIONS One -Time andlor Facilitation Objective(s) Estimated Completion Date QLMP Core Value Five Year Long Term Goal Budgeti Automate and standardize all City Departmental procedures and forms utilizing City Sharepoint website to improve interdepartmental communication and increase efficiency. Further define and adopt an Asset Management and Replacement policy to strategically manage the life cycle of the City's capital infrastructure. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Jan 2013 June 2013 June 2013 Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) st 2nd 3rd 4th Quarter Quarter Quarter Quarter Accountable and Responsive City Government: Maintain overall sound fiscal policies Accountable and Responsive City Government: Maintain overall sound fiscal policies Accountable and Responsive City Government: Maintain overall sound fiscal policies 102 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: HUMAN RESOURCES SERVICES ■ Manage all aspects of recruitment, employment, staffing for all authorized and project positions. ■ Conduct labor relations, union negotiations, and employee relations. ■ Research, compile, and create classification and compensation data for all positions. ■ Identify, generate, and oversee all personnel policies and administrative guidelines. ■ Manage employee benefits and workers' compensation functions. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Worked with Information Technology to automate employment application and benefit open enrollment form. ■ Conducted ten employee workshops on wellness and financial awareness and one mandatory sexual harassment training. ■ Passed an arduous City audit conducted by California Highway Patrol to ensure compliance for Class A drivers, Department of Motor Vehicle Pull Notice Program, and Department of Transportation laws. ■ Converted to a web -based software program through the Department of Motor Vehicle to obtain automated pull notices and required reports for City compliance. ■ Converted to a web -based software program through CaIPERS to accomplish benefits enrollment, retirement and service credit, and payroll processing for current and retired employees. ■ Created a project employee request/approval procedure to accurately track and manage project staff on a yearly basis. 103 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: HUMAN RESOURCES LIKCTIVES AND PERFORMANCE MFJRE) for F One -Time andlor Facilitation Objective(s) I Estimated Completion Date 1 QLMP Core Value Five Year Long Term Goal FY (To Performance 2012-13 Project Be Tracked 2nd Quarter Measure Status Quarterly) Review and manage the project employee workforce and track project employee performance to meet departmental budgets and organization staffing needs. 1st Quarter 3rd Quarter 4th Quarter Dec 2012 Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand Complete the Classification and Compensation Plan Study and create updated job descriptions. Dec 2012 Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand Draft written procedures and train management staff on the use of the NeoGov Program to ensure the system is accurately and efficiently utilized. Jan 2013 Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand Begin the Labor Relations Process towards approving a successor Memorandum of Understanding with the City's General Employees. June 2013 Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 104 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: SUPPORT SERVICES SERVICES • Provide consistent, resourceful, and efficient customer service to the public by professionally handling phone calls and/or by servicing the needs of the visiting public. • Provide project management for Administrative Services division by establishing and implementing priorities, policies and procedures; coordinating the departments' activities and assist with implementation. • Provide streamlined, self-help information at the Development Services kiosk and City's website to apprise the public of available services and processes. • Provide central duplication, mailroom, and auxiliary services (laminating, folder/inserter, wide -format printing, binding) to internal staff • Manage the Canon copier maintenance and lease agreements for the Civic Center and off- site facilities, including the Library. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Managed reception services by eliminating the Customer Service Interface Team and the ombudsman desk; thereby, shifting resources to the departments by reducing the number of required staff hours. ■ Through the use of volunteers, developed a self -serve paper restocking process; thereby, reducing the number of staff hours required for this needed process. ■ Increased the utilization of post -consumer recyclables from 25% to 30%. 105 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: SUPPORT SERVICES OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Objective(s) D▪ r- aft a more formalized sign- in/sign-out procedure to document and gather information from those individuals visiting the Civic Center, thereby increasing security and promoting community involvement. Estimated Completion Date QLMP Core Value Five Year Long Term Goal Sept 2012 Healthy and Livable City: Maintain a safe and family friendly environment Develop a phone directory to enhance the dissemination of information to the public during non -business hours. Implement a Copier Replacement Policy to determine the optimum lifespan of a copier, its reliability and efficiency, and to replace designated copiers in a cost-effective manner. Dec 2012 Accountable and Responsive City: Promote community involvement Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter Dec 2012 Accountable and Responsive City Government: Maintain overall sound fiscal policies Develop an organizational policy that identifies standardized procedures for voicemail greetings and ShoreTel handling modes to efficiently and expeditiously service the calling public. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies Accountable and Responsive City Government: Maintain overall sound fiscal policies 106 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: INFORMATION TECHNOLOGY (IT) SERVICES ■ Provide maintenance and IT support to City staff, its facilities, and the public on all network functions which support the City's website, security systems, communications, databases, and applications. ■ Provide technical support, manage applications, and assess needs to assist in business process analyses. ■ Provide public and staff access to the City's online application for generating maps and conducting geographic analysis. ■ Maintain and support the City's website and utilize social media and eGovernment services to provide official information to the public. ■ Provide technical support for emergency communications and maintain the City's emergency notification system (Reverse 911). ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Provided enhanced City street and property line data to Riverside County for inclusion into the county -wide database. ■ Upgraded to Microsoft Office 2010 to support current features and provide staff with full Microsoft functionality. ■ Upgraded City's intranet (SharePoint) to increase interdepartmental efficiency and knowledge sharing. ■ Evaluated business processes for the implementation of a new Community Services Registration system to increase staff productivity and to improve customer service. ■ Set up systems (internet, phone, computers, printers) at the new Harveston Community Center to support staff and public with full functionality. 107 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: INFORMATION TECHNOLOGY (IT) OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Objective(s) Implement the Community Services Registration System to improve efficiency, customer service, and encourage community participation. Replace all Library patron computers to provide current technology standards and improved service to the community. Evaluate, select, and award contract for a new permitting system to improve processes through automation; thereby, enhancing functions and streamlining services to the community. Evaluate the City's website to more effectively promote City services, events, and community involvement. Perform a study to utilize security cameras at City Facilities as a risk management tool to protect human safety and assets. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date Feb 2013 March 2013 April 2013 June 2013 June 2013 June 2013 QLMP Core Value Five Year Long Term Goal 1 Healthy and Livable City: Promote high quality parks and recreation programs and cultural services Healthy and Livable City: Promote high quality parks and recreation programs and cultural services Economic Prosperity: Create a business friendly regulatory environment Accountable and Responsive City Government: Promote community involvement A Safe and Prepared Community: Minimize the impact to life, property, and the environment from natural hazards and emergency situations Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 15t 2nd 3rd 4tn Quarter Quarter Quarter Quarter 108 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: ACCOUNTING AND PURCHASING SERVICES ■ Maintain and update general ledger accounts for budget preparation and financial reports. ■ Manage the issuance and renewal of business licenses for businesses operating in the City. ■ Review and approve all contracts and insurance certificates to ensure compliance with municipal and public contract code and to reduce liability exposure. ■ Assist with the procurement of goods and services through the City's online bidding application (Planet Bids). ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Implemented procedures to electronically streamline daily and weekly financial reports for Accounts Payable, Accounts Receivable, and Payroll to save time, paper, ink, thus increasing efficiency. ■ Increased business license renewals by informing and encouraging local businesses to utilize the City's online business license renewal process, thus increasing compliance. ■ Competitively bid office supply services to ensure the lowest pricing available. ■ Provided training to enhance staff knowledge on agenda report preparation and the purchasing lifecycle. ■ Increased the utilization of recyclable paper product from 25% to 30% to meet the City's sustainability policy. 109 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 ADMINISTRATIVE SERVICES Division/Program: ACCOUNTING AND PURCHASING OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 a One -Time andlor Facilitation Objective(s) C Estimated Completion Date QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th Implement an automated internal contract approval process for all City contracts. . Accountable City overall and Responsive Government: Maintain sound fiscal policies Quarter Quarter Quarter Quarter March 2013 Implement a Business License verification process to ensure that all vendors/contractors doing business with the City obtain a valid Business License, thus maximizing revenue collection. June 2013 Accountable and Responsive City Government: Diversity the City's revenue base to ensure stability in any economic culture Conduct a Needs Assessment on the City's financial system to review options available to streamline Accounts Receivable, Accounts Payable, and Payroll invoicing process. June 2013 Accountable and Responsive City Government: Maintain overall sounds fiscal policies Evaluate the benefits and develop a plan for the implementation of the Procurement Card ("P -Card") system in order to streamline the competitive purchase of commodities and supplies. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies Evaluate the Local Vendor Preference Program to accurately quantify the benefits of the program (and potentially expand the program based on economic benefits). Jan 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 110 rEMECULA CITY OF Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES MISSION Development Services is a multi -disciplinary department providing a range of planning and development services to citizens, elected officials, appointed boards, commissions, and City Departments. This is accomplished by promoting positive community and economic development within the City. Additionally, ensuring that all development is consistent with the Municipal and Building Codes, the goals of the community, life safety, and neighborhood preservation. This includes adequate affordable housing and providing social service programs. ORGANIZATIONAL CHART DIRECTOR OF DEVELOPMENT SERVICES Patrick Richardson CURRENT PLANNING PERMIT CENTER CURRENT PLANNING Development Review Public Information CEQA Management PERMIT CENTER Plan Processing Permit Issuance Public Information BUILDING AND SAFETY I BUILDING SERVICES I Plan Review I Park Rangers I Inspection Services I Code Enforcement l Public Information LONG RANGE PLANNING I General Plan Ordinance Development CEQA Management Agency Review 111 HOUSING I Affordable Housing Compliance Processing and Monitoring Land Acquisition I Affordable Housing Project Development Capital Projects CDBG ECONOMIC DEVELOPMENT I Business Attraction I Business Retention I Business Ombudsman I Business Incubator Tourism CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES EXPENDITURES BY CATEGORY Program: Planning Funding Source: General Fund Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 1,190,935 $ 660,210 $ 857,511 $ 1,001,475 $ 143,964 16.8% Operations & Maintenance 830,193 581,155 1,105,778 575,663 (530,115) -47.9% Capital Outlay - - - - - 0.0% Total $ 2,021,128 $ 1,241,365 $ 1,963,289 $ 1,577,138 $ (386,151) -19.7% Program: Building and Safety Funding Source: General Fund Actual Actual Budgeted Requested % Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 1,640,073 $ 1,615,739 $ 1,378,463 $ 1,402,070 $ 23,607 1.7% Operations & Maintenance 537,390 551,939 637,385 603,891 (33,494) -5.3% Capital Outlay - - - 0.0% Total $ 2,177,463 $ 2,167,678 $ 2,015,848 $ 2,005,961 $ (9,887) -0.5% Program: Economic Development Funding Source: General Fund Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 378,098 $ 356,685 $ 212,706 $ 525,709 $ 313,003 147.2% Operations & Maintenance 470,973 424,363 468,128 441,839 (26,289) -5.6% Capital Outlay - - - Total $ 849,071 $ 781,048 $ 680,834 $ 967,548 $ 286,714 42.1% 112 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES PERSONNEL ALLOCATION Authorized Proposed Personnel Allocation 2011-12 Changes 2012-13 PLANNING Administrative Assistant 0.75 0.15 0.90 Assistant Planner 0.75 0.00 0.75 Associate Planner 2.40 -1.40 1.00 Community Development Technician 3.00 -1.00 2.00 Development Processing Coordinator 1.00 0.00 1.00 Director, Development Services 0.00 0.25 0.25 Director of Planning/Redevelopment 0.50 -0.50 0.00 Senior Management Analyst 0.00 1.00 1.00 Senior Planner 0.75 0.25 1.00 Total 9.15 -1.25 7.90 BUILDING AND SAFETY Administrative Assistant 1.00 Building Inspector II 5.00 Building Official 1.00 Code Enforcement Officer 1.00 Code Enforcement Officer II 1.00 Director, Development Services 0.00 Office Assistant 1.00 Office Specialist 1.00 Park Ranger 2.00 Total 13.00 -1.00 -0.50 0.00 1.00 0.00 0.25 -1.00 1.00 0.00 -0.25 0.00 4.50 1.00 2.00 1.00 0.25 0.00 2.00 2.00 12.75 ECONOMIC DEVELOPMENT Administrative Assistant 0.00 0.10 0.10 Director, Development Services 0.00 0.25 0.25 Economic Development Analyst I 1.00 2.00 3.00 Senior Planner 0.00 0.25 0.25 Total 1.00 2.60 3.60 Department Total 23.15 1.10 24.25 113 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: CURRENT PLANNING AND PERMIT CENTER SERVICES • Provide development and environmental review services for development projects. ■ Provide planning related analysis and recommendations to Planning Commission and City Council for issues related to development applications. ■ Process building permits, including initial application, plan check, issuance, and records retention. ■ Guide and educate customers on building permit requirements, and residential development code to ensure code compliance and a seamless permitting process for the applicants. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Analyzed and made recommendations to City Council for an update to the Municipal Code regulations for off -sale alcohol businesses resulting in the adoption of a revised alcohol ordinance clarifying the types of businesses permitted. ■ Approved the Walcott Estates Cluster Development, a "conservation community" that preserves 13 acres of a 25 acre site and sets the standard for implementation of the Nicolas Valley Design Guidelines. ■ Successfully guided outside agencies review to obtain permits for the Temecula Regional Hospital grading plan, which allowed for grading to begin in June, 2011, and allowed vertical construction to begin in February, 2012. ■ Developed an Implementation Plan for the construction and connection of bike lanes and trails that will result in a Temecula Loop trail, Wine Country Trail, and Lake Skinner Trail. • Completed processing plans for approximately 800 new residential units for the build out of Harveston, Redhawk, Rancho Highlands, Wolf Creek and Paseo Del Sol Specific Plan areas. ■ Completed processing the backlog of all final building plans and files for records retention. 114 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: CURRENT PLANNING AND PERMIT CENTER OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 ail One -Time andlor Facilitation ' Objective(s) Estimated Completion Date ' QLMP Core Value Performance Measure Five Year Long Term Goal FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd Quarter Quarter Quarter 4th Quarter Develop and adopt a bike and trail program to create a loop around the City (including a Wine County Trail and Lake Skinner Trail) and to become a bike friendly City. Dec 2012 Transportation Mobility and Connectivity: Connect the City through a series of trails and parkways Adopt Nicolas Valley Design Guidelines developed during the Nicolas Valley Community Workshops. June 2013 Healthy and Livable City: Maintain the natural beauty of the community Work with Information Technology to update the Permit Center Website to include all handouts for the public. Sept 2012 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Develop a written process for on-line permits to be used in conjunction with the new permitting software. March 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Collaborate with Building and l Safety to conduct a training to educate the Permit Technicians on over the counter plan check for small residential projects. June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 115 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: BUILDING & SAFETY SERVICES ■ Promote life, health, and fire safety standards adopted through California Building Codes. ■ Provide plans examination and building inspections to applicants seeking to improve their property. ■ Provide commercial and residential neighborhood preservation to ensure a high quality standard of living and sustainability in communities. ■ Identify substandard housing to promote life, health and safety standards. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Provided a workshop on the American Disabilities Act (ADA) Awareness Program for the Old Town Temecula Merchants. ■ Completed neighborhood awareness programs for Wolf Creek, Harveston, and the general public at the Civic Center to educate the community in the enforcement of the Municipal Code pertaining to Building & Safety. ■ Continued the implementation of automated permitting to assist the public in obtaining construction permits. ■ Collaboration between the Police Department and Park Rangers to provide improved park safety. ■ Implemented and tracked Green Building permits under the California Green Building Code. 116 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: BUILDING & SAFETY OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) 1 Complete three Building & Safety City website videos to educate the general public. Host the International Code Council (ICC) and California Building Official (CALBO) educational trainings at the Civic Center to promote the City. i Draft a streamlined tract development utility release procedure to expedite homeowner move -in to their new residence. Create one Code Enforcement City website video to assist the general public with understanding the Municipal Code. Centralize graffiti abatement reporting process to streamline citizen complaint filing. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date May 2013 May 2013 May 2013 May 2013 May 2013 June 2013 QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 15t 2nd 3rd 4th Quarter Quarter Quarter Quarter Accountable and Responsive City Government: Provide transparency to the public for all government transactions Accountable and Responsive City Government: Provide transparency to the public for all government transactions Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand Accountable and Responsive City Government: Provide transparency to the public for all government transactions Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand Accountable and Responsive City Government: Maintain overall sound fiscal policies 117 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: LONG RANGE PLANNING SERVICES • Provide environmental review services for future development projects. • Conduct legislative analysis and implementation to maintain compliance with all applicable state and federal laws. ■ Provide planning related analysis and recommendations to community, City staff, and City Council for issues related to current and future development. ■ Engage in all planning processes regarding future development of the City and region. ■ Administer solid waste agreement to ensure efficient solid waste removal and recycling. ACCOMPLISHMENTS for Fiscal Year 2011-12 • Successfully conducted the public visioning portion of the Jefferson Avenue Specific Plan Study which included completing five (out of six) visioning workshops and launching the project website for the Jefferson Avenue Study Area planning effort (www. EnvisionJefferson.org). • Developed a Reasonable Accommodation Ordinance to better accommodate housing for persons with disabilities. • Developed a draft Sustainability Plan Annual Report to monitor the progress of the City's Sustainability Plan. OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Hold Quarterly Green Team meetings to monitor the implementation of the sustainability plan. IIncrease total commercial solid waste landfill diversion rate by 2%. Estimated Completion Date Quarterly June 2013 QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Build and maintain highly functional and sustainable city facilities and infrastructure A Sustainable City: Continue to solid waste diverted to landfills FY 2010-11 Actual FY 2011-12 Projected 4 sure 1 FY 2012-13 Projected Performance Mea FY 2012-13 Project Status (To Be Tracked Annually) 4 13.24% 13.89% 15.89% 118 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: LONG RANGE PLANNING OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Draft the Jefferson Avenue (form -based) Specific Plan and Program EIR to implement the communities' vision for the future development of the Jefferson Avenue corridor. Estimated Completion Date I QLMP Core Value 9 Performance Measure Five Year Long Term Goal FY 2012-13 Project Status (To Be Tracked Quarterly) 15c 1 vi arter 2nd Quarter ,igimir June 2013 A Sustainable City: Promote and encourage mixed use infill developments along major transportation corridors Establish and adopt development standards for an Urban Density Overlay Zone to provide for development of higher density residential projects. June 2013 Healthy and Livable City: Provide housing for all income types in the community Initiate the 2014-2021 Housing Element Update to comply with State law. Aug 2013 Healthy and Livable City: Provide housing for all income types in the community Administer and complete the Housing Annual Progress Report to remain in compliance with the previously adopted Housing Element. June 2013 Accountable and Responsive City Government: Provide transparency to the public for all government transactions Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 119 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: HOUSING SERVICES ■ Provide affordable housing services and programs to assist residents who qualify based on need. ■ Administer the affordable housing compliance program to assure rules and regulations are being followed at all affordable housing developments monitored by the City. ■ Identify, negotiate and enter into funding agreements for the construction of affordable housing units. ■ Administer the Community Development Block Grant Program (CDBG) which provides funding for community based services and capital infrastructure projects. ■ Administer the Successor Agency to the Temecula Redevelopment Agency to wind down the obligations of the former Temecula Redevelopment Agency. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Entered into two funding agreements for the future construction of 68 affordable housing units. ■ Successfully administered nine existing regulatory agreements and the overall annual affordable housing compliance program. ■ Successfully funded the Portola Terrace apartment development per the approved funding agreement. ■ Successfully researched and implemented the process of becoming a CDBG entitlement city, allowing the city to receive CDBG funds directly from the Federal Government. ■ Successfully guided and administered the process of shutting down the Temecula Redevelopment Agency as required by State law. 120 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: HOUSING OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) Enter into three funding agreements for the future construction of approximately 200 affordable housing units. Administer previously approved funding agreements in an effort to construct 68 affordable housing units. Utilize CDBG funds to enter into funding agreements with public service organizations and to fund the construction of the Temecula Community Center, the rehabilitation of Sam Hicks Park, and the rehabilitation of a supportive housing facility. Apply for a grant through California State Department of Housing and Urban Development to provide funding for the rehabilitation of one City park. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. `Estimated Completion Date June 2013 March 2013 June 2013 Jan 2013 June 2013 QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd Quarter Quarter Quarter Healthy and Livable City: Provide housing for all income types in the community Healthy and Livable City: Provide housing for alt income types in the community Healthy and Livable City: Maintain a safe and family oriented environment Healthy and Livable City: Promote high quality parks, recreational programs and cultural services Accountable and Responsive City Government: Maintain overall sound fiscal policies 4th Quarter 121 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: ECONOMIC DEVELOPMENT SERVICES ■ Support existing businesses and encourage their continued prosperity and growth. ■ Manage an ongoing marketing/branding program to attract commercial and industrial development. ■ Work to attract new industries that bring an enhanced tax base, quality jobs, and new capital into the community. ■ Maintain strong relationships with educational, business, and community leaders to continue to maximize opportunities. ■ Facilitate smooth processing and problem solving for local businesses and business looking to relocate to Temecula. ■ Administer the business incubator and resource center facility to foster new business formation and provide resources to new and existing business. ■ Provide enrichment, education, employment, recreation opportunities, and resources for youth and young adults. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Worked with the City of San Diego and the City of Murrieta on finalizing the Foreign Trade Zone expansion and incorporation into San Diego's Innovation Hub to take advantage of the benefits provided by foreign trade zones. ■ Retained relationships with the commercial broker community by organizing three broker forums. ■ Fostered new relationships with local Temecula companies by attending 25 site retention visits. ■ Supported the Economic Development Corporation of Southwest California (EDC) in planning and participating at the Southwest California Business Summit held at the Temecula Civic Center. The event attracted over 400 attendees. ■ Partnered with Abbott Vascular and Temecula Valley Unified School District to conduct the first Science and Technology Fair which included 39 student entries. 122 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: ECONOMIC DEVELOPMENT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Expand the number of Public/Private partnerships for Youth Programming from two to four to provide additional revenues from new sources. Increase the number of colleges and vocational schools participating in the Annual College Fair from 153 to 170 to increase the variety of educational programs. Estimated Completion Date June 2013 Increase the number of fellows through the City Fellowship Program from 6 to 10 to provide Information Technology support to the Library and other offsite City Facilities. Sept 2012 T QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Dive, City's revenue bas ensure stability in a economic climate Healthy and Livable Foster an "educatec community" througt variety of opportuni Sept 2012 Accountable and Responsive City Government: Fost organizational struc that matches activit demand Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 Actual FY 2011-12 Projected FY 2012-13 Projected •sify the ;to ny 2 2 4 i City: i ;awide &es 125 153 170 ar- an ture y with 0 6 10 123 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 DEVELOPMENT SERVICES Division/Program: ECONOMIC DEVELOPMENT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) Performance Measure Objective(s) Completion Date Five Year Long Term Goal Economic Prosperity: Promote jobs/housing balance FY 2012-13 Project Status (To Be Tracked Quarterly) Collaborate with Cal State University San Marcos (CSUSM), Mt. San Jacinto College (MSJC), EDC and the Temecula Chamber of Commerce to open a Small Business Incubator at the former Temecula City Hall. Dec 2012 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Update City Marketing/Branding Material including a General Quality of Life brochure to market to tourist, potential residents and businesses looking to relocate to the City. April 2013 Economic Prosperity: Continue to pursue high quality employment opportunities for Temecula residents Organize a Business Attraction event focused on attracting technology and bioscience industries from outside Riverside County. June 2013 Economic Prosperity: Promote jobs/housing balance Conduct 25 business site visits to gather information on the needs of local businesses. June 2013 Economic Prosperity: Retention and expansion of existing businesses Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 124 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS MISSION The mission of the Public Works Department is to provide quality services that support the infrastructure demands of the City of Temecula and enhance the safety, welfare and aesthetic environment of the residents, businesses and visitors. This is accomplished through the development and maintenance of City streets, sidewalks, traffic systems, bike lanes, parks, buildings, trails and drainage facilities; professional engineering oversight of public and private improvement projects; and implementation of erosion/sediment controls and storm water quality measures. ORGANIZATIONAL CHART DIRECTOR OF PUBLIC WORKS / CITY ENGINEER Greg Butler ENGINEERING LAND DEVELOPMENT Permits and Development Inspection FEMA Project and Floodplan Administration Bond Administration and Map Recordation NPDES Compliance and Inspection Development Plans Check and Review Conditions Planning Commission TRAFFIC ENGINEERING Traffic/Safety Commission Speed Surveys Traffic Signal Maintenance and Timing Traffic Analysis and Census Public Service Requests Traffic Control Plans Traffic Impact Analysis/Review CAPITAL PROJECTS ADMINISTRATION Project Development, Management, and Inspection Grant Application and Administration Plans and Specifications Requests for Proposals and Public Bidding Assessment and CFD Districts Measure A and TUMF Administration 125 MAINTENANCE STREET MAINTENANCE Asphalt/Concrete Maintenance Signing/Striping Tree Trimming and Weed Abatement Drainage Channels/Catch Basins Public Service Requests and Graffiti Removal Special Events and Emergency Service Response FAC LITY MAINTENANCE Building Maintenance and Rehab Old Town Facilities Custodial Services Public Service Requests Special Events and Emergency Response PARK AND LANDSCAPE MAINTENANCE Park/Trail Maintenance Median and Slope Maintenance Facility Landscape Maintenance Plan Check Review CIP Projects Special Events and Emergency Service Responses VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS EXPENDITURES BY CATEGORY Program: Land Development Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: Public Works Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: CIPAdministration Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Program: Parks Maintenance Expenditure Summary Personnel Operations & Maintenance Capital Outlay Total Funding Source: General Fund Actual FY 2009-10 $ 1,182,386 219,398 Actual FY 2010-11 $ 978,681 282,799 Budgeted FY 2011-12 $ 838,745 302,140 Requested FY 2012-13 $ 887,728 242,561 $ Change Change $ 48,983 (59,579) 5.8% -19.7% 0.0% $ 1,401,784 $ 1,261,480 $ 1,140,885 $ 1,130,289 $ (10,596) -0.9% Funding Source: Actual FY 2009-10 $ 2,125,366 1,964,483 General Fund Actual FY 2010-11 $ 1,997,554 1,824,649 Budgeted Requested FY 2011-12 FY 2012-13 $ 2,018,500 $ 2,100,614 3,612,605 3,104,538 $ 4,089,849 $ 3,822,203 $ 5,631,105 Funding Source: Actual FY 2009-10 $ 2,037,580 258,642 $ 2,296,222 Funding Source: Actual FY 2009-10 General Fund Actual FY 2010-11 $ 1,854,677 320,746 Budgeted FY 2011-12 $ 1,840,348 398,350 $ Change Change $ 82,114 (508,067) 4.1% -14.1% 0.0% $ 5,205,152 $ (425,953) -7.6% Requested FY 2012-13 $ 1,845,859 371,159 $ Change Change $ 5,511 0.3% (27,191) -6.8% 0.0% $ 2,175,423 $ 2,238,698 $ 2,217,018 $ (21,680) -1.0% General Fund Actual FY 2010-11 Budgeted FY 2011-12 Requested FY 2012-13 $ 920,071 2,978,452 $ Change Change $ 920,071 100.0% 2,978,452 100.0% 0.0% $ 3,898,523 $ 3,898,523 0.0% PERSONNEL ALLOCATION Personnel Allocation LAND DEVELOPMENT Administrative Assistant Associate Engineer Junior Engineer Management Analyst Office Assistant Office Specialist Public Works Director Senior Engineer Senior Public Works Inspector Special Projects Engineer Total Authorized Proposed 2011-12 Changes 2012-13 0.25 0.00 0.25 2.00 0.00 2.00 1.00 0.00 1.00 0.10 0.00 0.10 0.40 -0.40 0.00 0.15 0.40 0.55 0.15 0.00 0.15 0.80 0.10 0.90 0.75 0.00 0.75 1.00 0.00 1.00 6.60 0.10 6.70 126 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS PERSONNEL ALLOCATION (Continued) Authorized Proposed Personnel Allocation 2011-12 Changes 2012-13 PUBLIC WORKS Administrative Assistant 0.40 0.00 0.40 Assistant Engineer 1.00 0.00 1.00 Assistant Signal Technician 1.00 0.00 1.00 Associate Engineer 2.00 0.00 2.00 Lead Maintenance Worker 4.00 0.10 4.10 Maintenance Supervisor 1.00 -1.00 0.00 Maintenance Superintendent 0.00 1.05 1.05 Maintenance Worker 5.00 0.00 5.00 Management Analyst 0.40 0.00 0.40 Office Assistant 0.50 -0.50 0.00 Office Specialist 0.50 0.00 0.50 Public Works Director 0.45 -0.05 0.40 Public Works Inspector 0.50 0.00 0.50 Senior Engineer 0.10 0.00 0.10 Senior CIP Specialist 0.00 0.20 0.20 Senior Office Specialist 0.50 0.50 1.00 Senior Public Works Inspector 0.25 0.00 0.25 Senior Signal Technician 1.00 0.00 1.00 Total 18.60 0.30 18.90 CIP ADMINISTRATION Administrative Assistant Assistant Engineer Associate Engineer Construction Manager Management Analyst Office Assistant Office Specialist Principal Engineer Public Works Director Public Works Inspector Senior CIP Specialist Senior Engineer Senior Public Works Inspector Total PARKS MAINTENANCE Facility Services Manager Landscape Inspector Lead Maintenance Worker Maintenance Manager Maintenance Worker Office Specialist Park/Landscape Maintenance Supervisor Public Works Director Senior CIP Specialist Senior Landscape Inspector Total Department Total 0.30 1.00 3.00 1.00 0.45 0.10 0.85 1.00 0.30 0.50 1.00 2.10 2.00 13.60 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38.80 0.00 0.00 0.00 0.00 0.00 -0.10 0.10 0.00 -0.05 0.00 -0.40 -0.10 0.00 -0.55 0.50 0.75 2.00 0.95 1.90 0.30 0.70 0.10 0.20 0.60 8.00 -0.15 0.30 1.00 3.00 1.00 0.45 0.00 0.95 1.00 0.25 0.50 0.60 2.00 2.00 13.05 0.50 0.75 2.00 0.95 1.90 0.30 0.70 0.10 0.20 0.60 8.00 38.65 Note: Operational responsibility for Facilities is under Public Works. The Operational Budget Summaries, Expenditures by Category and Personnel Allocation are located under the Internal Services Funds section. 127 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: LAND DEVELOPMENT SERVICES ■ Provide plan check and engineering review and approval of parcel maps, subdivision maps and construction plans, as required by the Subdivision Map Act. Ensure NPDES, FEMA, and code compliance with applicable engineering and City standards. Review planning applications to enforce the implementation of proper mitigation measures, conditions and code requirements. ■ Provide specialized NPDES engineering reviews, inspections and oversight for the development community to ensure proper measures are considered during the development process to meet compliance standards and requirements of the State and Federal NPDES regulations. ■ Provide inspection oversight services for private development construction activity for all streets, drainage facilities, parks, and slopes to be included within the City's right-of-way and maintenance areas. ■ Review and issue permits for encroachments into the public right-of-way including, private and public capital improvement construction activities, utility installation, repair work, special events, haul routes, etc. ■ Review of legal descriptions for property transactions and/or right-of-way acquisition, abandonment and easement requests. Prepare and file as -built drawings of all private and public works construction projects. ■ Provide community outreach and education related to pollution prevention and water quality management specifically to address and meet NPDES compliance standards. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Completed the engineering, plan checking, initial inspection and oversight services for the development of the Temecula Regional Hospital - Phase 1. ■ Completed the update of the Public Works Improvement Standard Drawings for Public Works Construction. ■ Updated the City's Storm Water Ordinance (VVQMP) guidelines and template and the Jurisdictional Runoff Management Plan as required by the new MS4 permit. ■ Updated the Land Development Engineering and Construction Manual to ensure compliance with current engineering and City standards and to provide the public with current, relevant information for improved business practices. ■ Coordinated efforts with the Regional Water Quality Control Board and the Santa Margarita Region permittees to enhance monitoring components and develop special studies as required by the new MS4 permit. 128 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: LAND DEVELOPMENT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Estimated QLMP Core Value Objective(s) Completion Five Year Long Term Goal Date Provide engineering review and inspection services for the Eastern Municipal Water District's Old Town Sewer Main Improvements to improve capacity and upgrade service lines to support the continued development of Old Town Temecula. Jur Update the City's Flood Plain Development Ordinance (Ordinance No. 91-12) and Storm Drain Database system to meet current regulatory agency compliance requirements. Jur Develop a Map Preparation and Review Procedures Manual to establish standards for in-house plan checking purposes, to better meet the needs of the development community. _ Jur Study and implement NPDES fees to improve cost recovery associated with meeting new MS4 permit compliance requirements. Jur Implement a tracking system specifically for the encroachment permit process, to ensure developer compliance with engineering and City standards as it pertains to repairs in the City rig ht -of -way. Jur e2 e2 e2 e2 e2 Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th 129 V(udf Lel %Alen Ler %4UA1 Let Audi Lel 13 Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure i13 A Safe and Prepared Community: Minimize the impact to life, property and the environment from natural hazards and emergency situations 13 Accountable and Responsive City Government: Provide transparency to the public for all government transactions i13 A Safe and Prepared Community: Minimize the impact to life, property and the environment from natural hazards and emergency situations i13 Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure 129 VIECULA J CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: LAND DEVELOPMENT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Objective(s) Assist with the development of Trash and Litter Study; and an Agricultural and Tribal Lands Runoff Study as required by the new MS4 permit. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date June 2013 June 2013 QLMP Core Value Five Year Long Term Goal A Safe and Prepared Community: Minimize the impact to life, property and the environment from natural hazards and emergency situations Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter 130 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: TRAFFIC ENGINEERING SERVICES Maintain the Intelligent Transportation System (ITS) Network to provide for the efficient progression of traffic on the City's primary corridors. Conduct an effective preventative maintenance program for traffic signal and communication equipment to minimize signal equipment failures. Review proposed development plans to ensure consistency with the City's General Plan, Circulation Element and QLMP goals. • Review and respond to citizen requests for traffic control devices and traffic calming measures; with input from the Public/Traffic Safety Commission. • Ensure neighborhood and school area traffic safety by providing education through the Neighborhood Traffic Calming Program. • Monitor traffic conditions and develop proactive measures to provide for the safe and efficient movement of traffic on City arterials. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Developed a draft comprehensive Pedestrian Facilities Plan to establish guidelines and policies to improve pedestrian accessibility and mobility. ■ Assisted in the development of a comprehensive plan to identify and implement bicycle and pedestrian trail connections. ■ Installed wireless communication equipment to expand the City's Intelligent Transportation System (ITS) Network and enhance monitoring capabilities of traffic signal operations. ■ Implemented traffic calming measures to enhance school area traffic safety as identified in the Temecula Police Department's report on `School Area Traffic Issues. 131 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: TRAFFIC ENGINEERING OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Implement traffic calming measures to enhance school area traffic safety that includes education, enforcement, and engineering components (3 E's). Implement traffic calming measures to enhance neighborhood traffic safety as identified in the City's Neighborhood Traffic Calming Program. Estimated Completion Date June 2013 June 2013 QLMP Core Value Five Year Long Term Goal Healthy and Livable City: Maintain a safe and family oriented environment Healthy and Livable City: Maintain a safe and family oriented environment Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12 FY 2012-13 Actual Projected Projected 10 10 15 15 15 15 132 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: TRAFFIC ENGINEERING OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) Estimated Completio n Date Install marked crosswalks, intersection controls, and neighborhood trail crossings as outlined in the City's IPedestrian Facilities Plan. Analyze at least 1 north -south and 1 east -west corridor of the City's roadway network to identify roadway segment configuration modifications that can support alternate modes of transportation and a enhance a "Complete Street" network using the City's Transportation Model. Sep 2012 QLMP Core Value Five Year Long Term Goal Transportation Connectivity: C maintain local r streets June 2013 Transportation Connectivity: C maintain local r streets Draft and implement written guidelines for the installation of accessible (audible) pedestrian signals to provide crossing assistance for the visually impaired at signalized intersections. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Dec 2012 A Safe and Prei Community: Pr address traffic i. June 2013 Accountable an City Governmei overall sound fi Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3rd 4th 133 Quarter Quarter Quarter 1 Quarter Mobility and 'ontinue to )ads and Mobility and 'ontinue to )ads and Dared oactively mprovements d Responsive t: Maintain scat policies 133 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: CAPITAL PROJECTS ADMINISTRATION SERVICES • Manage and administer all activities related to the City's Capital Improvement Program (CIP), including assessment and special districts, by the design and construction of roadways, bridges, flood control and drainage improvements, parks and public facilities, and pedestrian/bicycle trail projects. • Coordinate with federal, state, regional and local agencies as they relate to the development and implementation of CIP projects. • Apply for and administer federal, state and local grant programs for CIP projects. • Monitor regional, state, and federal transportation initiatives to ensure City transportation interests are met. • Administer all right-of-way acquisitions, negotiations, appraisal reviews, title and escrow services, and provide oversight and management of right-of-way consulting services. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Completed the pavement rehabilitation along segments of Margarita Road and Winchester Road, and completed slurry seal in Chardonnay Hills and Paloma Del Sol residential developments. ■ Completed construction/installation of the Pedestrian/Bicycle Bridge over Santa Gertrudis Creek to Chaparral High School. ■ Completed the Community Recreation Center (CRC) Energy Management Retrofit project including roof, HVAC systems and controls replacement, window tinting and replacement of existing lighting with more energy efficient fixtures. ■ Completed design and initiated construction of the French Valley Parkway Overcrossing/Interchange Improvement Project, Phase I. ■ Completed the construction of Butterfield Stage Road -Phase I, from Calle Chapos north to Murrieta Hot Springs Road. 134 CITY OF TEMECULA 4= Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: CAPITAL PROJECTS ADMINISTRATION OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation 1- Estimated QLMP Core Value Objective(s) Initiate construction of Butterfield Stage Road, Phase 2 from Calle Chapos south to La Serena to improve roadway connectivity and reduce congestion Completion Five Year Long Term Goal Date June 2013 Complete pavement rehabilitation along segments of Margarita Road (Project 2), Ynez Road, Rancho California Road, Winchester Road and Rancho Vista Road to upgrade and improve reliability of the roadway system. June 2013 Transportation Mobility and Connectivity: Connect the three major commercial districts through circulation improvements Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd 3 rd 4th Quarter Quarter Quarter Quarter Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure Initiate construction of the replacement of the Main Street Bridge to improve safety and accessibility over Murrieta Creek. Sep 2012 Transportation Mobility and Connectivity: Continue to maintain local roads and streets Work with Riverside County Flood Control and the City of Murrieta to develop a delivery plan for the future Murrieta Creek Flood Control Project to reduce the threat of flooding and minimize impacts to life, property and the environment. June 2013 A Safe and Prepared Community: Minimize the Impact to Life, Property, and the Environment from Natural Hazards and Emergency Situa tions Complete design and initiate construction of the Temecula Community Center Renovation, Theater Remediation, Inclusive Play Structure and Great Oak High School Tennis Court Lighting projects. June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure 135 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: CAPITAL PROJECTS ADMINISTRATION OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Continue the construction of French Valley Parkway, Phase I and the design of French Valley Parkway, Phase 11. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date June 2013 June 2013 QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 2nd 3rd T 4th uarter Quarter Quarter 1s uarter 136 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: STREET MAINTENANCE SERVICES ■ Provide well maintained right of way areas for the safety and mobility of motorists, bicyclists and pedestrians, including traffic signing and striping as directed by the Traffic Engineering Division. ■ Maintain City -owned storm drains, catch basins, and surface drainage facilities, and monitor illegal dump areas in support of the City's NPDES program. ■ Proactively mitigate graffiti vandalism from the right-of-way and expedite transmission of relevant graffiti information to police investigators. ■ Respond to emergency situations and natural disasters, provide special event support and perform weed abatement and litter control. ■ Administer the Trees for Temecula Program to replace missing or damaged street trees within residential neighborhoods. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Implemented an in-house Guard Rail Repair Crew to expedite repairs and significantly reduce the City's reliance on outside contractors. ■ Replaced 10% of all painted street legends with thermoplastic road marking material to extend durability and improve motorist visibility. ■ Developed and implemented a tree planting plan to replace missing or damaged trees in accordance with the Trees for Temecula program. ■ Completed the recertification of all Public Works Street Maintenance personnel in Hazardous Material handling/response (Hazmat) in compliance with Occupational Safety & Health Administration/Department of Transportation (OSHA/DOT) standards. ■ Completed training of all Public Works Street Maintenance staff on parking lot slurry and striping techniques. 137 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: STREET MAINTENANCE OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Slurry seal and stripe six of eleven City facility parking lots with in-house crews to reduce the City's reliance on outside contractors. Estimated Completion Date QLMP Core Value Five Year Long Term Goal �t June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12 Actual Projected 0 1 FY 2012-13 Projected 6 Upgrade six of the City's 20 existing natural channels with riprap and concrete lining to minimize erosion and improve drainage flows in support of City's NPDES program. June 2013 A Safe and Prepared Community: Minimize the impact to life, property and the environment from natural hazards and emergency situations 5 5 6 Expand the City's in-house pavement rehabilitation capabilities, expedite asphalt repairs and reduce the City's reliance on outside contractors by 15% with the purchase of a new roller. FOne-Time andlor Facilitation Objective(s) Update the restitution program to improve graffiti abatement cost recovery. Dec 2012 Estimated Com pletion Date June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable City facilities and infrastructure QLMP Core Value Five Year Long Term Goal A Safe and Prepared Community: Continue to aggressively mitigate graffiti and vandalism N/A N/A 15% Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) uarter 2nd Quart 3rd 4th Quarter Quarter Certify all Park and Landscape and Facility Maintenance personnel in Hazmat response and traffic control safety measures to promote public safety and expand emergency response capabilities. June 2013 A Safe and Prepared Community: Minimize the impact to life, property and the environment from natural hazards and emergency situations Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 138 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: FACILITY MAINTENANCE SERVICES • Administer the maintenance, repairs, and cleaning of all City -owned or leased buildings and aquatics facilities through in-house personnel and administration of outside contract services. • Manage scheduled inspections and license/permit requirements associated with the operation of facility fire prevention and elevator systems, kitchen equipment, emergency generators, and pool facility water quality/chemistry systems. • Respond to routine and emergency work order requests. • Provide Council Chamber and meeting set-ups at various City facilities. • Provide special event support and day porter services to ensure a safe and clean environment for all users. ACCOMPLISHMENTS for Fiscal Year 2011-12 • Replaced the HVAC system at the Community Recreation Center with high -efficiency units and installed complimentary HVAC system management software through the Energy Efficiency Conservation Block Grant program. • Completed a preliminary benchmark analysis of custodial services and utility costs at all primary use City facilities to accurately assess maintenance costs and performance standards. • Implemented a training program for facility maintenance staff to support the operation and monitoring of the City's new centralized energy management system at the Civic Center. • Completed Pool Operator training and certification of two maintenance staff members to support prompt and reliable pool and fountain maintenance and operations. 139 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: FACILITY MAINTENANCE OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Objective(s) I Estimated Completion Date June 2013 QLMP Core Value Five Year Long Term Goal Accountable and Responsive Government: Build and maintain highly functional and sustainable city facilities and infrastructure ' FY (To 1st Quarter Performance 2012-13 Project Be Tracked 2nd Quarter Measure Status Quarterly) 3rd Quarter Complete the facility lighting retrofit, including installation of occupancy sensors, at eight City facilities approved by SCE and WRCOG to improve energy efficiency and reduce energy costs. 4th Quarter Renovate/upgrade the Community Recreation Center stage sound system and pool fencing. June 2013 Accountable and Responsive Government: Build and maintain highly functional and sustainable city facilities and infrastructure Expand implementation of the Lucity software program to improve work order response time, track inventory, and develop an asset management structure and maintenance schedule. June 2013 Accountable and Responsive Government: Build and maintain highly functional and sustainable city facilities and infrastructure Complete the redesign of the HVAC control systems at the Community Theater and Library to be compatible with the City's new centralized energy management system to improve energy conservation and reduce costs. June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable city facilities and infrastructure 140 VIECULA L 1 CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: FACILITY MAINTENANCE OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Consolidate custodial services to improve quality and reduce cleaning costs at all primary use buildings. Estimated Completion Date Sep 2012 QLMP Core Value Five Year Long Term Goal Accountable and Responsive Government: Build and maintain highly functional and sustainable city facilities and infrastructure Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 15t Quarter 2nd Quarter 3rd Quarter 4th Quarter Conduct an in-house survey to assess Maintenance Division services and building conditions to measure overall customer satisfaction relevant to the City's facilities. Dec 2012 Accountable and Responsive Government: Build and maintain highly functional and sustainable city facilities and infrastructure Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 141 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: PARK AND LANDSCAPE MAINTENANCE SERVICES ■ Administer the ongoing maintenance, repair and cleaning of all city parks, trails, open space areas, landscaped medians and applicable slope areas. ■ Coordinate arterial and residential street light repair requests with Southern California Edison. ■ Administer and oversee landscape water use for all city parks, landscaped medians, applicable slope areas, and recreation/administrative facility properties. ■ Manage the urban forest within city parks, open space areas, landscaped medians, applicable slope areas, and recreation/administrative facility properties. ■ Respond to routine and emergency work order requests and provide support services for citywide programs and special events. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Completed the installation of a new 2 and 3 rail fencing system at the Temecula Duck Pond to provide a safe and well maintained environment for park patrons. ■ Installed automated lighting control systems (Control -Link) at Pala Community Park and the Temecula Skate Park to reduce electricity use and provide a safe and user friendly system for park patrons and city staff. ■ Completed the repair, repaving and restriping of the parking lots at Margarita Community Park and the Second Street Parking Lot to provide safe and well maintained parking areas for patrons. ■ Installed an overhead netting system and covers on the baseball dugouts at Ronald Reagan Sports Park -Fields 1 and 2 to provide a safer and more inviting environment. ■ Installed approximately 300 trees at various City parks and maintained sites to replace missing or damaged trees to enhance the natural beauty of the community. ■ Completed the Margarita Road Right -of -Way Enhancement project, from Avenida Cima Del Sol to Ramsey Court, to improve the aesthetic appearance of the public right-of-way ■ Completed the rehabilitation and resurfacing of the tennis courts at Erle Stanley Gardner Middle School to improve tennis court facilities for residents. 142 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: PARK AND LANDSCAPE MAINTENANCE OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Plant 200 trees at various city parks and maintained sites to replace missing or damaged trees and to enhance the natural beauty of the community. Estimated Completion Date June 2013 QLMP Core Value Five Year Long Term Goal Healthy and Livable City: Maintain the natural beauty of the community Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12 FY 2012-13 Actual Projected Projected 50 300 200 143 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 PUBLIC WORKS Division/Program: PARK AND LANDSCAPE MAINTENANCE OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Estimated QLMP Core Value Completion Five Year Long Term Goal Date Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) Replace one play structure and associated safety surfacing at a designated park site to provide a safe and high quality playground. June 2013 Healthy and Livable City: Maintain a safe and family oriented environment 1st Quarter 2nd Quarter Upgrade the irrigation systems, revise the plant palettes, and remove turf where appropriate at two City maintained sites to increase water savings and improve sustainability. June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable city facilities and infrastructure 3rd Quarter 4th Quarter Repair and resurface the parking lots at two park sites to provide safe and well maintained parking areas. June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable city facilities and infrastructure Repair tennis courts and sidewalks at two park sites to provide a safe and high quality park system. June 2013 Convert two park restroom buildings and one parking lot lighting system to high efficiency LED lighting to increase energy efficiency and reduce energy costs. June 2013 Accountable and Responsive City Government: Build and maintain highly functional and sustainable city facilities and infrastructure Accountable and Responsive City Government: Build and maintain Highly functional and sustainable City facilities and infrastructure Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 144 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 POLICE MISSION The Temecula Police Department is tasked with ensuring the safety of our community while maintaining the outstanding quality of life we all enjoy. The City contracts with the Riverside County Sheriff's Department for Police services and maintains a ratio of approximately one police officer to every 982 residents. Temecula has two centrally located storefront police locations, one in Old Town Temecula at the Civic Center, and one in the Promenade Mall. ORGANIZATIONAL CHART POLICE CHIEF Andre O'Harra POLICE ADMINISTRATION INVESTIGATIONS / SPECIAL TEAMS Administrative Support I Mall / Storefronts I Clerical I Special Events I Volunteers Detectives I Special Enforcement Team I Problem Oriented Policing Team 145 TRAFFIC ENFORCEMENT PATROL SERVICES School Resource Officers I Traffic Unit I Training Patrol Officers I Patrol CSOs I K-9 Officer CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 POLICE EXPENDITURES BY CATEGORY Program: Police Funding Source: General Fund Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 144,724 $ 155,081 $ 147,940 $ 151,307 $ 3,367 2.3% Operations & Maintenance 19,860,709 20,666,117 21,097,439 21,815,660 718,221 3.4% Capital Outlay 26,816 105,207 124,263 - (124,263) -100.0% Total $ 20,032,249 $ 20,926,405 $21,369,642 $ 21,966,967 $ 597,325 2.8% PERSONNEL ALLOCATION Personnel Allocation POLICE Senior Management Analyst Total Authorized Proposed 2011-12 Changes 2012-13 0.50 0.00 0.50 0.50 0.00 0.50 146 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: POLICE ADMINISTRATION SERVICES ■ Manage personnel and operations at two storefront locations and the Southwest Station. ■ Coordinate with Human Resources to ensure effective deployment of personnel. ■ Prepare annual budgets and ensure sufficient funds are allocated for equipment and operations. ■ Manage Volunteer programs including Citizen Action Patrol (CAP), Police Explorers, and the Temecula Valley Mounted Posse. ■ Coordinate station logistics, ensuring tracking of all equipment, property and evidence. ■ Oversee law enforcement aspects of city held special events. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Received ranking as second safest City in America from the news website Business Insider, based on crime statistics compiled by the FBI. ■ Installed a state of the art wellness center at the Southwest Station, providing officers easy access to a variety of fitness equipment. ■ Created an emergency preparedness stockpile for use by first responders in the event of a major incident. ■ Implemented an Administrative Citation process for all Law Enforcement Divisions based on adoption of an Ordinance which allows Police to cite offenders for municipal violations, ensuring 24 hour enforcement of those violations. 147 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: POLICE ADMINISTRATION OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Estimated Completion Date Launch a paperless reporting documentation system and ensure 50% of all crime reports are submitted electronically. March 2013 Implement a paperless payroll system and ensure 100% staff compliance. Jan 2013 Ensure that 15 CAP team members receive CERT training with the Temecula Citizen Corps. May 2013 QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12Y 2012-13 Actual Projected rojected Accountable and Responsive City Government: Maintain overall sound fiscal policies 0% Accountable and Responsive City Government: Maintain overall sound fiscal policies 0% A Safe and Prepared Community: Encourage community participation in public safety and emergency preparedness 3 15% 50% 2 50% 100% 15 148 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: INVESTIGATIONS BUREAU / SPECIAL TEAMS SERVICES ■ Provide specialized enforcement related to gangs, narcotics, crime trends, vice, and quality of life issues. ■ Develop and implement anti -graffiti programs and operations. ■ Follow up on investigations initiated through patrol calls for service. ■ Supervise and perform compliance enforcement of sex registrants. ■ Develop and implement community outreach programs including crime prevention and youth education. ■ Prepare and perform business liaison programs and presentations. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Augmented the Citywide surveillance system with the ability to collect and save data for use in investigations. ■ Provided additional training for all investigators and field personnel on fingerprint collection and submission which led to a greater number of viable submissions and suspect identifications. ■ Added a refined graffiti reporting component to the Crime Control Model (CCM) program which led to a sustained decrease in graffiti reports. ■ Developed a Police Department Facebook page to disseminate press releases, event invitations, and crime prevention information. 149 VIECULA A Safe and Prepared Community: Remain within the Federal ranking of the Top 25 Safest Cities CITY OF TE Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: INVESTIGATIONS BUREAU / SPECIAL TEAMS OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) 1 Double Police Department Facebook posts regarding events, crime prevention, public service announcements and press releases. Utilize Cellebrite technology for in-house forensic examination of cell phones increasing the number of examinations performed from 5% to 30%. Estimated Completion Date QLMP Core Value Five Year Long Term Goal June 2013 A Safe and Prepared Community: Utilize social media to keep the community informed and involved June 2013 Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12 FY 2012-13� Actual Projected Projected 12 24 5% 15% 30% One -Time and/or Facilitation Objective(s) 4 Coordinate with the County and the Automated License Plate Reader (ALPR) vendor to enhance the ALPR's functionality to allow for County wide real time updates of targeted license plates. Research funding opportunities for acquisition of stationary ALPR systems at key City entrance points. Train two Park Rangers in Problem Oriented Policing concepts to further enhance the safety of the parks by December 2012. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estim ated Com pletion Date June 2013 Jan 2013 June 2012 June 2013 QLMP Core Value Five Year Long Term Goal A Safe and Prepared Community: Remain within the Federal ranking of the Top 25 Safest Cities Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 15t Quarter Healthy and Livable City: Maintain a safe and family oriented environment Healthy and Livable City: Maintain a safe and family oriented environment 2n TM Q art 4th Quarter Accountable and Responsive City Government: Maintain overall sound fiscal policies 150 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: TRAFFIC ENFORCEMENT SERVICES ■ Maintain the safe flow of traffic and perform investigations of traffic collisions. ■ Ensure the safety of Temecula streets through the enforcement of all traffic laws. ■ Work with Traffic Engineering to analyze traffic flow and assist with developing methods to achieve the safe and efficient movement of traffic on Temecula roadways. ■ Provide rapid deployment for critical incidents. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Obtained a $14,639 grant from the Bureau of Justice Assistance and purchased six Electronic Data Assistants to allow Motorcycle Officers to write and print traffic citations, DUI reports, and Traffic Collision reports in the field. This equipment also allows the Officers to download information from Police and DMV databases, ensuring a more rapid and informed response in the field. ■ Adjusted Traffic Officer deployment schedules, based on traffic safety analysis, to match emerging trends. ■ Collaborated with allied agencies to provide cross training in traffic safety, riding skills, and enforcement. ■ Created a daily batch file upload of Traffic Collision data (to the Traffic Engineer's Crossroads database) to provide current data to monitor traffic collision trends. 151 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: TRAFFIC ENFORCEMENT OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time and/or Facilitation Objective(s) Implement an integrated school traffic safety analysis for 12 elementary schools, with the goal of increasing traffic flow and student safety. Utilize a coordinated effort with Traffic Enforcement and Engineering to remain within the top 10 of the Office of Traffic Safety's traffic rankings for Cities within our population group. Integrate traffic citation and traffic collision trends into the existing Crime Control Model (CCM) program. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date Dec 2012 June 2013 Dec 2012 June 2013 QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st Quarter Healthy and Livable City: Maintain a safe and family oriented environment Healthy and Livable City: Maintain a safe and family oriented environment Transportation Mobility and Connectivity: Utilize effective traffic enforcement, traffic monitoring, and planning processes to ensure the safety of Temecula motorists Accountable and Responsive City Government: Maintain overall sound fiscal policies 2nd Quarter 3rd Quarter 4th 1 Quarter 152 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: PATROL SERVICES SERVICES • Utilize two K9 Teams to aid in the search of drugs, persons, and buildings. • Serve as first responders for criminal calls all calls for service. • Evaluate and report quality of life issues which include graffiti, vandalism, and disturbing the peace. • Provide high visibility patrol throughout the City and interaction with the community. ACCOMPLISHMENTS for Fiscal Year 2011-12 • Coordinated with surrounding law enforcement agencies to expand Code ALEX procedures to monitor points of egress from the City in order to increase the apprehension of perpetrators. • Utilized Asset Forfeiture funds to outfit all Patrol Officers with audio video recorders to augment patrol and follow-up investigations. • Obtained equipment and conducted specialized training to create a Mobile Field Force of 44 trained Officers to respond to acts of civil disobedience and calls for mutual aid. • Participated in the 16th Annual Police K9 Trials. Canine "Astin" placed 4th overall in searching for narcotics, and canine "Rudy" received a 3rd place award for evidence location. IliECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 Progression Over Time Objective(s) Increase the number of Mobile Field Force trained Officers from 44 to 70. Estimated Completion Date June 2013 QLMP Core Value Five Year Long Term Goal A Safe and Prepared Community: Minimize the impact to life, property, and the environment from natural hazards and emergency situations Performance Measure FY 2012-13 Project Status (To Be Tracked Annually) FY 2010-11 FY 2011-12 FY 2012-13 Actual 0 Projected 44 Projected 70 153 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 POLICE Division/Program: PATROL SERVICES OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time and/or Facilitation Objective(s) Utilize Asset Forfeiture funds (seized from prosecuted drug cases) in order to purchase necessary Mobile Field Force equipment to maximize police officer safety. Send one K9 team to Tracking School to be trained in searching for suspects and missing people. Develop comprehensive written policies, procedures, and guidelines to address operational requirements. Estimated Completion Date June 2013 June 2013 June 2013 QLMP Core Value Five Year Long Term Goal Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st .2nd ' 3rd 4th Quarter Quarter Quarter Quarter Accountable and Responsive City Government: Maintain overall sound fiscal policies A Safe and Prepared Community: Minimize the impact to life, property, and the environment from natural hazards and emergency situations Accountable and Responsive City Government: Maintain overall sound fiscal policies 154 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 FIRE MISSION The Fire Department maintains the highest levels of fire and disaster preparedness, prevention, and community involvement in order to ensure the safety of both our residents and visitors to Temecula. The City contracts with the Riverside County Fire Department for Fire services. The Temecula Fire Department provides both Fire Prevention and Emergency Operation services. Fire Prevention involves conducting public information and education programs that emphasize fire and life safety and have a strong focus on fire prevention, determining the origin and cause of all fires, and enforcing all applicable building fire codes, regulations and standards. Emergency Operations provides comprehensive emergency services utilizing a highly trained work force, progressive technology and modern equipment to provide Fire and Paramedic services. ORGANIZATIONAL CHART FIRE CHIEF Steve Gallegos FIRE PREVENTION Information and Education Planning and Engineering I Enforcement Inspection Services Permit Issuance 155 EMERGENCY OPERATIONS Fire Suppression 1 Emergency Medical Services All Risk Responses Non -Response Activities Temecula Citizen Corps VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 FIRE EXPENDITURES BY CATEGORY Program: Funding Source: General Fund Actual Actual Budgeted Requested % Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ 222,623 $ 285,869 $ 267,333 $ 225,862 $ (41,471) -15.5% Operations & Maintenance 4,054,269 3,810,861 4,163,949 4,517,122 353,173 8.5% Capital Outlay 24,572 64,241 9,000 50,200 41,200 457.8% Total $ 4,301,464 $ 4,160,971 $ 4,440,282 $ 4,793,184 $ 352,902 7.9% PERSONNEL ALLOCATION a Personnel Allocation Authorized Proposed 2011-12 Changes 2012-13 FIRE Administrative Assistant 1.00 0.00 1.00 Office Specialist 1.00 -1.00 0.00 Public Works Inspector 1.00 -0.50 0.50 Senior Office Specialist 0.00 1.00 1.00 Total 3.00 -0.50 2.50 156 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 FIRE Division/Program: FIRE PREVENTION SERVICES • Educate the public regarding fire safety and prevention strategies. ■ Perform plan check and inspections of businesses and new construction to ensure fire safety code compliance. ACCOMPLISHMENTS for Fiscal Year 2011-12 • Educated the public in fire safety at school and safety events. • Initiated a process to track businesses that have code violations and began inspecting these businesses to obtain code compliance. OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Objective(s) Develop an integrated team of Building and Fire Inspectors by reorganizing staff responsibilities and cross training Building and Fire Inspectors. Estimated Completion Date June 2013 QLMP Core Value Five Year Long Term Goal Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand. Formalize a procedure which ensures that all fire code violations are in compliance prior to issuance of a Certificate of Occupancy. June 2013 Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Healthy and Livable City: Maintain a safe and family oriented environment 157 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 FIRE Division/Program: FIRE PREVENTION OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 (continued) One -Time andlor Facilitation Objective(s) Mk i Draft a cost recovery plan (study and review fee structure) to ensure that Fire costs are adequately recovered in order to support annual Fire inspections. Estimated Completion Date QLMP Core Value Five Year Long Term Goal i June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies Performance Measure FY 2012-13 Project Status (To Be Tracked Quarterly) 1st 2nd - 3rd 4th Quarter Quarter Quarter Quarter Develop a system for monitoring and controlling plan check and fire inspection turnaround times. Jan 2013 Accountable and Responsive City Government: Foster an organizational structure that matches activity to demand. Research additional cost recovery measures for inspecting all state Fire Marshal mandated facilities. June 2013 A Safe and Prepared Community: Minimize the Impact to Life, Property, and the Environment from Natural Hazards and Emergency Situations Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 158 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 FIRE Division/Program: EMERGENCY OPERATIONS SERVICES ■ Serve as first responders for all emergency calls for service. ■ Provide CPR/AED, Health Care Provider, and First Aid certification training. ■ Oversee the Temecula Citizen Corps Emergency Response Team Program. ACCOMPLISHMENTS for Fiscal Year 2011-12 ■ Implemented an aggressive public safety/community preparedness campaign which distributes safety information to the citizens of Temecula by utilizing the City website, cable television channel and roadside signage. ■ Deployed Three AED's for a total of 98 units in place throughout local businesses, schools and City facilities. ■ Trained and certified 1040 individuals in CPR, First Aid and Public Safety Classes. ■ Identified funding to replace and install upgrades to the current preemption system which clears intersections for emergency personnel. 159 VIECULA CITY OF TE Annual Operating Budget Fiscal Year 2012-13 FIRE Division/Program: EMERGENCY OPERATIONS OBJECTIVES AND PERFORMANCE MEASURE(S) for Fiscal Year 2012-13 One -Time andlor Facilitation Estimated QLMP Core Value Objective(s) Completion Five Year Long Term Goal Date FY (To 1st Quarter Performance 2012-13 Project Be Tracked 2nd Quarter Measure Status Quarterly) 3rd Quarter 4th Quarter Research options for deploying a software application which identifies and locates all AEDs within the City for use by the community. June 2013 Healthy and Livable City: Maintain a safe and family oriented environment Implement CPR training pilot program to high school students. June 2013 Healthy and Livable City: Maintain a safe and family oriented environment Achieve a response time of five minutes or less to all emergency calls for service 90% of the time. Jan 2013 A Safe and Prepared Community: Minimize the Impact to Life, Property, and the Environment from Natural Hazards and Emergency Situations Move CERT and State Fire Marshal offices to the Roripaugh Fire Station in order to utilize the facility and maintain a presence in the area. May 2013 Healthy and Livable City: Maintain a safe and family oriented environment Draft a plan to implement a teen CERT program utilizing current funding June 2013 A Safe and Prepared Community: Encourage community participation in public safety and emergency preparedness Develop comprehensive written policies, procedures, and guidelines to address operational requirements. June 2013 Accountable and Responsive City Government: Maintain overall sound fiscal policies 160 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 NON -DEPARTMENTAL MISSION The Non -Departmental Program is a cost center for general administrative expenditures such as Retiree Medical Contribution, Recreation Funding and property tax administrative fees. It is also used for operating transfers out to the Capital Improvement Fund and the 2011 Financing Lease. EXPENDITURES BY CATEGORY Program: Non -Departmental Funding Source: General Fund Actual Actual Budgeted Requested % Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Operations & Maintenance $ 7,601,878 $ 5,900,916 $ 6,743,931 $ 4,583,383 $ (2,160,548) -32.0% Operating Transfers Out 3,128,338 20,143,769 6,719,900 5,679,731 (1,040,169) -15.5% Total $ 10,730,216 $ 26,044,685 $13,463,831 $ 10,263,114 $ (3,200,717) -23.8% 161 162 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 INTERNAL SERVICES FUND EXPENDITURES BY CATEGORY Program: Insurance Funding Source: Expenditure Summary Personnel Operations & Maintenance Charges to City, Community Services District, and Successor to the Redevelopment Agency Actual Actual Budgeted Requested FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change $ 56,625 $ 61,119 $ 60,690 $ 65,758 $ 5,068 8.4% 1,122,208 729,557 848,259 848,259 - 0.0% $ 1,178,833 $ 790,676 $ 908,949 $ 914,017 $ 5,068 0.6% PERSONNEL ALLOCATION Personnel Allocation Authorized Proposed 2011-12 Changes 2012-13 INSURANCE Administrative Assistant 0.25 0.00 0.25 Fiscal Services Manager 0.25 0.00 0.25 Total 0.50 0.00 0.50 Note: Operational responsibility for Insurance is under Administrate' a Services. The Organizational Chart, Objecti' es and Performance Measures are located in that section. EXPENDITURES BY CATEGORY Program: Vehicles and Equipment Funding Source: Expenditure Summary Personnel Operations & Maintenance Charges to City and Community Services District Actual Actual Budgeted Requested FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change % Change $ 324,121 $ 260,938 $ 208,706 $ 186,967 $ (21,739) -10.4% $ 324,121 $ 260,938 $ 208,706 $ 186,967 $ (21,739) -10.4% 163 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 INTERNAL SERVICES FUND EXPENDITURES BY CATEGORY Program: Information Technology Funding Source: Expenditure Summary Personnel Operations & Maintenance Charges to City, Community Services District, and Successor to the Redevelopment Agency Actual Actual Budgeted Requested FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change % Change $ 821,176 $ 865,081 $ 768,896 $ 805,681 $ 36,785 4.8% 825,592 793,622 826,516 818,138 $ (8,378) -1.0% $ 1,646,768 $1,658,703 $1,595,412 $1,623,819 $ 28,407 1.8% Program: GIS Funding Source: Expenditure Summary Personnel Operations & Maintenance Charges to City, Community Services District, and Successor to the Redevelopment Agency Actual Actual Budgeted Requested FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change % Change $ 274,330 $ 295,087 $ 281,606 $ 298,185 $ 16,579 5.9% 37,539 42,061 40,100 50,205 10,105 25.2% $ 311,869 $ 337,148 $ 321,706 $ 348,390 $ 26,684 8.3% Program: Library Funding Source: Expenditure Summary Personnel Operations & Maintenance Charges to City, Community Services District, and Successor to the Redevelopment Agency Actual Actual Budgeted Requested FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change % Change $ 85,370 $ 73,794 $ 89,934 $ 91,527 $ 1,593 1.8% 53,253 53,660 92,500 187,800 95,300 103.0% $ 138,623 $ 127,454 $ 182,434 $ 279,327 $ 96,893 53.1% 164 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 INTERNAL SERVICES FUND PERSONNEL ALLOCATION Authorized Proposed Personnel Allocation 2011-12 Changes 2012-13 INFORMATION TECHNOLOGY Administrative Assistant 1.00 0.00 1.00 Deputy Director Information Technology 1.00 0.00 1.00 GIS Administrator 0.05 -0.05 0.00 GIS Analyst 0.20 0.00 0.20 Information Technology Administrator 0.00 0.05 0.05 Information Systems Specialist 1.00 0.00 1.00 Senior GIS Programmer 0.40 -0.40 0.00 Senior Information Technology Specialist 1.25 1.40 2.65 Webmaster 1.00 -1.00 0.00 Total 5.90 0.00 5.90 GIS GIS Administrator 0.95 -0.95 0.00 GIS Analyst 0.80 0.00 0.80 Information Technology Administrator 0.00 0.95 0.95 Senior GIS Programmer 0.60 -0.60 0.00 Senior Information Technology Specialist 0.00 0.60 0.60 Total 2.35 0.00 2.35 LIBRARY Senior Information Technology Specialist Total Department Total 0.75 0.75 9.00 0.00 0.75 0.00 0.75 0.00 9.00 Note: Operational responsibility for Information Techndogy is underAdministrati,a Seruces. The Organizational Chart, Objectives and Performance Measures are located in that section. 165 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 INTERNAL SERVICES FUND EXPENDITURES BY CATEGORY Program: Centra! Services Funding Source: Expenditure Summary Personnel Operations & Maintenance Charges to City, Community Services District, and Successor to the Redevelopment Agency Actual Actual Budgeted Requested FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change % Change $ 229,732 $ 245,184 $ 232,797 $ 170,028 $ (62,769) -27.0% 136,089 159,668 182,539 157,746 (24,793) -13.6% $ 365,821 $ 404,852 $ 415,336 $ 327,774 $ (87,562) -21.1% PERSONNEL ALLOCATION Personnel Allocation Authorized Proposed 2011-12 Changes 2012-13 CENTRAL SERVICES Central Services Coordinator 1.00 0.00 1.00 Central Services Supervisor 1.00 0.00 1.00 Office Assistant - AM 0.50 -0.50 0.00 Office Assistant - PM 0.50 -0.50 0.00 Total 3.00 -1.00 2.00 166 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 INTERNAL SERVICES FUND EXPENDITURES BY CATEGORY Program: Facilities Funding Source: Charges to City, Community Services District, and Successor to the Redevelopment Agency Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change % Change Personnel $ 405,609 $ 406,209 $ 548,082 $ 471,195 $ (76,887) -14.0% Operations & Maintenance 378,381 $ 388,117 836,160 799,321 (36,839) -4.4% Capital Outlay $ 10,326 16,256 - (16,256) -100.0% $ 783,990 $ 804,652 $ 1,400,498 $1,270,516 $ (129,982) -9.3% PERSONNEL ALLOCATION Personnel Allocation Authorized Proposed 2011-12 Changes 2012-13 FACILITIES Administrative Assistant 0.05 0.00 0.05 Custodian 2.00 0.00 2.00 Facilities Services Manager 0.50 0.00 0.50 Lead Maintenance Worker 0.90 0.00 0.90 Maintenance Supervisor 0.50 -0.50 0.00 Maintenance Superintendent 0.00 0.50 0.50 Maintenance Worker 1.25 -0.95 0.30 Management Analyst 0.05 0.00 0.05 Office Specialist 0.40 0.00 0.40 Public Works Director 0.10 0.00 0.10 Total 5.75 -0.95 4.80 Note: Operational responsibility for Facilities is under Public Works. The Organizational Chart, Objectives and Performance Measures are located in that section. 167 168 CITY OF TEME CULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Successor Agency to the Temecula Redevelopment Agency (SARDA) Affordable Housing Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues 626,684 626,684 0.0% Total Expenditures 580,886 580,886 0.0% Excess of Revenues Over (Under) Expenditures 45,798 45,798 0.0% Capital Projects* 15,354,426 15,354,426 0.0% Excess of Revenues Over (Under) Expenditures and Capital Projects - (15,308,628) (15,308,628) Fund Balance, Beg. of Year** 30,158,406 Fund Balance, End of Year 14,849,778 *Note: Programmed in the CIP Budget **Beginning Fund Balance estimated based on 5 months of actiity in FY 11-12 not reflected on this schedule 169 CITY OF TEME CULA Annual Operating Budget Fiscal Year 2012-13 SUMMARY OF REVENUES, EXPENDITURES, AND CHANGE IN FUND BALANCES Successor Agency to the Temecula Redevelopment Agency (SARDA) Debt Service Fund 2010-11 2011-12 2012-13 Proposed cyo Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) Total Revenues - - 7,485,785 7,485,785 0.0% Total Expenditures - - 7,328,373 7,328,373 0.0% Excess of Revenues Over (Under) Expenditures 157,412 157,412 0.0% Operating Transfers Out - - - 0.0% Excess of Revenues Over (Under) Expenditures and Operating 157,412 157,412 Transfers Out Fund Balance, Beg. of Year** (3,663,768) Fund Balance, End of Year (3,506,356) **Beginning Fund Balance estimated based on 5 months of activity in FY 11-12 not reflected on this schedule ***Ending Fund Balance is negative due to 09-10 and 10-11 SERAF payment obligations. 170 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 REVENUE DETAIL Successor Agency to the Temecula Redevelopment Agency (SARDA) FY 2010-11 FY 2011-12 FY 2012-13 Acct # 65 SARDA - AFFORDABLE HOUSING FUNC Revenue Budgeted Projected $ CHANGE % CHANGE New -Redevelopment Property Tax Fund Distribution 250,000 250,000 0.00% 4066 -Loan Interest 55,652 55,652 0.00% 4075-Rentallncome 161,000 161,000 0.00% 4090 -Operating Transfers In from CDBG 150,000 150,000 0.00% 4288 -Monitoring Fees 10,032 10,032 0.00% TOTAL AFFORDABLE HOUSING FUND - 626,684 626,684 0.00% FY 2010-11 FY 2011-12 FY 2012-13 Acct # 380 SARDA - DEBT SERVICE FUND Revenue Budgeted Projected $ CHANGE % CHANGE New -Redevelopment Property Tax Fund Distribution 7,141,413 7,141,413 0.00% 4076 -Reimbursements 344,372 344,372 0.00% TOTAL DEBT SERVICE FUND - 7,485,785 7,485,785 0.00% 171 CITY OF TEME CULA Annual Operating Budget Fiscal Year 2012-13 REVENUES BY SOURCE Successor Agency to the Temecula Redevelopment Agency (SARDA) Affordable Housing Fund Projected cyo Actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Taxes and Franchises Redevelopment Property Tax Fund Dist. $ $ $ 250,000 $ 250,000 0.00% Use of Money and Property Investment/Loan Interest 55,652 55,652 0.00% Sale of Property/Rental Income - - 161,000 161,000 0.00% Operating Transfers In 150,000 150,000 0.00% Miscellaneous Revenue Total Revenues and Other Sources 10,032 10,032 0.00% - $ - $ 626,684 $ 626,684 0.00% Debt Service Fund Projected % ,actual Budgeted Projected Increase Increase FY 2010-11 FY 2011-12 FY 2012-13 (Decrease) (Decrease) Taxes and Franchises Redevelopment Property Tax Fund Dist. $ $ - $ 7,141,413 $ 7,141,413 0.00% Reimbursements 344,372 344,372 0.00% Total Revenues and Other Sources $ $ - $ 7,485,785 $ 7,485,785 0.00% 172 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 EXPENDITURES BY FUND Successor Agency to the Temecula Redevelopment Agency (SARDA) Total Revenues by Fund: Affordable Housing Fund SARDA Debt Service Fund Total Revenues Total Expenditures by Fund: Affordable Housing Fund SARDA Debt Service Fund 2010-11 2011-12 2012-13 Proposed % Audited Revised Proposed Increase Increase Actuals Budget Budget (Decrease) (Decrease) 626,684 626,684 0.0% 7,485,785 7,485,785 0.0% 8,112,469 8,112,469 0.0% 15,935,312 15,935,312 0.0% 7,328,373 7,328,373 0.0% Total Expenditures 23,263,685 23,263,685 0.0% Excess of Revenues Over (Under) Expenditures - (15,151,216) (15,151,216) 0.0% Excess of Revenues Over (Under) Expenditures - (15,151,216) (15,151,216) 0.0% Transfers In (Out) Fund Balances, Beg. of Year 26,494,638 Fund Balances, End of Year 11,343,422 Beginning Fund Balance estimated based on 5 months of activity in FY 11-12 not reflected on this schedule. 173 CITY OF TEMECULA Annual Operating Budget Fiscal Year 2012-13 SUCCESSOR AGENCY TO THE RDA (SARDA) EXPENDITURES BY CATEGORY Program: SARDA Affordable Housing Funding Source: Property Tax Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change Change Personnel $ $ $ $ 361,247 $ 361,247 0% Operations & Maintenance 219,639 219,639 0% Capital Projects* 15,354,426 15,354,426 0% $ $ $ $ 15, 935, 312 $ 15, 935, 312 0% Program: Debt Service Funding Source: Property Tax Actual Actual Budgeted Requested Expenditure Summary FY 2009-10 FY 2010-11 FY 2011-12 FY 2012-13 $ Change %Change Operations & Maintenance $ $ $ $ 7,328,373 $ 7,328,373 0% $ $ $ $ 7,328,373 $ 7,328,373 0% 'Progremmecl in the C!P Budge' Document. PERSONNEL ALLOCATION Authorized Personnel Allocation 2011-12 SARDA AFFORDABLE HOUSING Administrative Assistant 0.25 Assistant Planner 1.25 Associate Planner 1.00 Director, Deelopment Services 0.00 Director of Planning/Rede'velopment 0.50 Management Analyst 1.00 Senior Planner 0.25 4.25 174 Changes -0.25 - 1.00 0.20 0.25 -0.50 - 1.00 0.50 -1.80 Proposed 2012-13 0.00 0.25 1.20 0.25 0.00 0.00 0.75 2.45 v Budget and Fiscal Policies Manual CITY OF TEMECULA BUDGET AND FISCAL POLICIES MANUAL TABLE OF CONTENTS I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION 3 A. Annual Operating Budget (AOB) and Strategic Business Plan 3 B. Balanced Budget 4 C. Five Year Financial Forecast 4 D. Capital Improvement Program (CIP) 5 II. FINANCIAL REPORTING 8 A. Annual Reporting 8 B. Interim Reporting 8 C. Budget Amendments 8 D. Extended Annual Reporting 8 III. FUND BALANCE AND RESERVES 9 A. Fund Balance and Reserve Purpose 9 B. Minimum Fund and Working Capital Balances 9 C. Future Capital Project Designations 9 D. Other Designations and Reserves 9 E. Fund Balance Policy 9 F. Fund Balance Components 10 G. Hierarchy of Spending Fund Balance 10 IV. STAFFING POLICY 11 A. Regular Staffing 11 B. Project Staffing 11 C. Temporary Staffing 12 D. Work Hours 12 E. Overtime Management 12 F. Independent Contractors 13 G. Productivity 13 H. Contracting for Services — Private Sector 14 I. Contracting for Services — Government Service Contracts 15 J. Contracting for Services — Regional Approach 15 V. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY 16 A. AMAR Definition 16 B. AMAR Process 16 C. AMAR Policy 17 D. AMAR Funding Strategy 17 1 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL VI. INVESTMENTS 18 A. Introduction 18 B. Objectives 18 C. Scope 19 D. Investment Authority 19 E. Safekeeping of Securities 20 F. Reporting 20 G. Qualified Dealers 20 H. Authorized Investments 21 I. Ineligible Investments 23 J. Swapping of Securities 23 K. Portfolio Adjustments 23 L. Policy Review 23 M. Ethics and Conflict of Interest 23 VII. CAPITAL FINANCING AND DEBT MANAGEMENT 25 A. Capital Financing 25 B. Debt Management 26 C. Debt Capacity 26 D. Independent Disclosure Counsel 27 E. Land -Based Financings 27 F. Conduit Financings 29 G. Refinancings 30 VIII. INTERFUND TRANSFERS AND LOANS POLICY 31 A. Establishment of Various Funds 31 B. Transfer between Funds 31 C. Interfund Loans 31 IX. APPROPRIATIONS LIMITATION 32 A. Adopting a Resolution 32 B. Supporting Documentation Available for Review 32 C. Calculating Appropriations 32 D. Review of User Fees and Charges 32 E. Support of Legislation or Initiatives 32 F. Voter Approval to Amend Appropriation Limit 32 2 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL I. FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION A. Annual Operating Budget (AOB) and Strategic Business Plan Through its Financial Strategic Plan, the City will link resources with results by: 1. Identifying community needs for essential services that improve quality of life through strategic planning that: a. Organize the programs required to provide these essential services; b. Establish program policies and goals, which define the nature and level of program services required; c. Identify activities performed in delivering program services. 2. Proposing goals for improving the delivery of program services that: a. Identify and appropriate the resources required to perform program activities and accomplish program goals. b. Set objectives to measure Performance (progress) pertaining to: • Long term goals that align Council priorities with financial resources; . Output of program activities; . Accomplishment of program objectives; . Expenditure of program appropriations. 3. The AOB process encompasses the development, implementation, and evaluation of a plan for the provision of services for the upcoming fiscal year. The process includes political, managerial, planning, communication, and financial dimensions. The budget incorporates a long-term perspective, establishes linkages to broad organizational goals, and focuses budget decisions on desired results and outcomes. The AOB is formalized via the following process: a. A budget workshop is held with the City Council to receive Council direction and public comment, prior to budget preparation; b. Budget team updates policies and procedures for budget preparation, creates the budget process calendar, and prepares the current budget schedules for each department to use in preparing the new budget; c. A budget kickoff workshop is held with the City Manager, Department Directors, and Department Analysts to discuss the status of the current fiscal year budget, discuss the Five Year Financial Forecast, review the upcoming budget process calendar, discuss the impacts of the current economic conditions at the State and Federal levels, and discuss the essential principles and elements of the budget process; 3 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL d. Individual meetings are held with the budget team and each department to assist in the budget development process; e. The City Manager, in collaboration with the budget team, holds meetings with each department director (arid analysts) to discuss their department budget request; f. A budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to formal consideration for adoption; City Manager submits the proposed AOB and salary plan to the City Council at a public meeting for approval. g. B. Balanced Budget The City will maintain a balanced budget over the period of the Financial Strategic Plan. This means that: 1. Operating revenues must fully cover operating expenditures; 2. Ending fund balance must meet minimum policy levels. For the General Fund, this level has been established at 20% of operating expenditures for economic uncertainties and to support the City's credit worthiness, cash flow, and response to local disasters. C. Five Year Financial Forecast The City will prepare a five-year financial forecast bi-annually to assist in long range planning and policy development. The five-year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital improvement projects: 1. Revenues are projected using a conservative approach, and are based on historical trends, stable residential development projections, internal analysis, and commercial growth that incorporates known development projects. Separate sets of assumptions are developed for major revenue types such as sales tax, property tax, community development fees, transient occupancy taxes, and investment income; 2. Departmental expenditure projections are developed using anticipated cost of living increases for general and administrative operating costs. Additional assumptions are incorporated for major expenditure categories such as public safety to ensure that commercial and residential growth projections are addressed to maintain current service levels. The five-year capital improvement program is reviewed with the annual operating budget, and maintenance costs of each proposed project are identified and included in the forecast; 3. The five-year forecast indicates whether projected revenue growth will support anticipated expenditures for current levels of service. However, as the City continues to grow, it is important to ensure that it can meet increasing demands, and be in a position to respond to possible changes in economic conditions. The five-year forecast is a dynamic tool that requires bi-annual update and review of its underlying assumptions to keep the City in a position of strong fiscal condition. 4 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL D. Capital Improvement Program (CIP) 1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget document is to serve as a planning tool, which coordinates the level ranking, financing, and scheduling of major projects undertaken by the City. All projects presented in the five-year CIP budget are carefully programmed to ensure the community's capital improvement needs are met both now and in the future. In addition, the projects provide additional opportunities and access to the City and improve the overall quality of life as identified in the Quality of Life Master Plan (QLMP). This document is dynamic and, consequently, must be revised annually to address changing needs, level rankings, and financial conditions. The City's goal in providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. It also allows staff to budget operating and maintenance costs into the five year projection in order to determine the total cost of each project before it is undertaken. 2. CIP Development - This CIP budget document is developed by incorporating input from City Council and key management team members, based on community comments and feedback received throughout the year. This team then, through several workshops, identifies and evaluates community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities, and redevelopment projects. Each proposed project is reviewed and discussed to ensure funding, timing, and necessity. A CIP City Council workshop is held to provide the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. 3. CIP Projects: $30,000 or More - The capital improvements presented in the budget are the City's major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right-of-way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. 4. Project Manager - Every CIP project will have a project manager who will prepare the project proposal, ensure that required phases are completed on schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status. 5. Project Benefit - Projects must identify a benefit and reference a Core Value (QLMP) goal. 6. CIP Review Committee - In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. 7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on community needs, as determined by the City Council and availability of funding. Level rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, and SARDA/Housing) are assigned in accordance with the following guidelines: 5 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL a. LEVEL I: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated or financial opportunity losses may result. b. LEVEL II: The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. c. LEVEL III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. d. Future Years Projects: The project will be an improvement to the community, but does not necessarily need to be completed within a five-year capital improvement program time frame. 8. CIP Administrative Costs - The administrative costs associated with managing CIP projects are estimated (generally as five to ten percent of estimated construction costs), and included in each project budget. 9. CIP Operations and Maintenance (0 & M) - Future operations and maintenance costs that result from CIP projects are estimated and identified in the CIP project sheets. These incremental future operating costs are incorporated into the five-year forecast. 10. CIP Phases - The CIP will emphasize project planning, with projects progressing through at least two and up to ten of the following phases: a. Designate (Assigned). Appropriates funds based on projects designated for funding by the Council through adoption of the Financial Strategic Plan. b. Study. Concept design, site selection, feasibility analysis, schematic design, environmental determination, property appraisals, scheduling, grant application, grant approval, specification preparation for equipment purchases. c. Environmental Review. Compliance with CEQA, NEPA and other environmental studies, if necessary. d. Real Property Acquisitions. Property acquisition for projects, if necessary. e. Site Preparation. Demolition, hazardous materials abatements, other pre -construction work. f. Design. Final design, plan and specification preparation and construction cost estimation. g. Construction. Construction contracts. h. Construction Management. Contract project management and inspection, soils and material tests, other support services during construction. i. Equipment Acquisitions. Vehicles, heavy machinery, computers, office furnishings, other equipment items acquired and installed independently from construction contracts. 6 CITY OF TEMECULA BUDGET AND FISCAL POLICIES MANUAL 11. CIP Appropriation - The City's annual CIP appropriation for study, design, acquisition and/or construction is based on the projects designated by the Council through adoption of the Financial Strategic Plan. Adoption of the Financial Strategic Plan CIP appropriation does not automatically authorize funding for specific project phases. This authorization generally occurs only after the preceding project phase has been completed and approved by the Council and costs for the succeeding phases have been fully developed. If project costs at the time of bid award are Tess than the budgeted amount, the balance will be unappropriated and returned to fund balance or allocated to another project. If project costs at the time of bid award are greater than budget amounts, five basic options are available: a. Eliminate the project; b. Defer the project for consideration to the next Financial Strategic Plan period; c. Rescope or change the phasing of the project to meet the existing budget; d. Transfer funding from another specified, lower level ranking project. e. Appropriate additional resources as necessary from fund balance. 12. CIP Budget Carryover - Project accounts, which have been appropriated, will not lapse until completion of the project phase. 13. Program Objectives - Project phases will be listed as objectives in the program narratives of the programs, which manage the projects. 14. General Plan Consistency Review - All projects are evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City's long-term vision as developed by the City Council. The proposed Circulation, Infrastructure, and Parks and Recreation projects are reviewed and approved by the Planning Commission, Public/Traffic Safety Commission, and the Parks and Recreation Commission. 7 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL II. FINANCIAL REPORTING A. Annual Reporting The City will prepare annual financial statements as follows: 1. The City will contract for an annual audit by a qualified independent certified public accountant (or accounting firm). The City will strive for an unqualified auditors' opinion. 2. The City will use generally accepted accounting principles in preparing its annual financial statements, and will strive to meet the requirements of the GFOA's Award for Excellence in Financial Reporting program. 3. The City will issue audited financial statements within 180 days after year-end. B. Interim Reporting The City will prepare and issue timely interim reports on the City's fiscal status to the Council and staff. This includes: on-line access to the City's financial management system by City staff; monthly reports to program managers; formal quarterly reports to the Council and Department Directors; mid -year budget reviews; and interim annual reports. C. Budget Amendments The Council may amend or supplement the budget at any time after its adoption by majority vote of the Council members. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will not have a significant policy impact nor affect budgeted year-end fund balances. D. Extended Annual Reporting The City will prepare extended annual reports as required by federal and state requirements including, but not limited to: 1. State Controller Report 2. Street Reports 8 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL III. FUND BALANCE AND RESERVES A. Fund Balance and Reserve Purpose • This section summarizes the Fund Balance priorities and policies. B. Minimum Fund and Working Capital Balances The City will maintain a minimum fund balance of at least 20% of operating expenditures in the General Fund. This is considered the minimum level necessary to maintain the City's credit worthiness and to adequately provide for: 1. Economic uncertainties, local disasters, and other financial hardships or downturns in the local or national economy; 2. Contingencies for unseen operating or capital needs; 3. Cash flow requirements. C. Future Capital Project Designations The Council may designate specific fund balance levels for future development of capital projects that it has determined to be in the best long-term interests of the City. D. Other Designations and Reserves In addition to the designations noted above, fund balance levels will be sufficient to meet funding requirements for projects approved in prior years which are carried forward into the new year; debt service reserve requirements; reserves for encumbrances; and other reserves or designations required by contractual obligations, state law, or generally accepted accounting principles. E. Fund Balance Policy Fund balance is the accumulated excess of actual revenues and other financing sources over actual expenditures and other uses at year-end. In general terms, it represents the City's accumulated "savings" from year to year, as any fund balance realized at year-end is added to (or deducted from if expenditures exceeded revenues for that particular year) the previous year's fund balance. Fund balance is often referred to as "reserves". This policy establishes the procedures for reporting unrestricted fund balance in the General Fund financial statements, as well as a fund balance expenditures hierarchy. Fund Balance commitments and assignments ensure that there will be adequate financial resources to protect the City against circumstances such as revenue shortfalls and unanticipated expenditures. The Policy also authorizes and directs the Director of Finance to prepare financial reports and categorize fund balance per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. 9 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL F. Fund Balance Components There are five separate components of fund balance which identify the specific purposes for which amounts can be spent: (1) Nonexpendable Fund Balance — inherently nonexpendable; (2) Restricted Fund Balance — externally enforceable limitations on use; (3) Committed Fund Balance — self-imposed limitations on use; (4) Assigned Fund Balance — limitation resulting from intended use; (5) Unassigned Fund Balance — residual net resources. 1. Nonexpendable Fund Balance - Amounts that cannot be spent because they are either (a) not in spendable form, such as prepaid items or inventories; or (b) legally required to be maintained intact, such as the principal portion of an endowment. 2. Restricted Fund Balance - Amounts for a specific purpose that are either (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, other governments' regulations; or (b) imposed by law through constitutional provisions or enabling legislation. 3. Committed Fund Balance - Amounts authorized for specific purposes by a government's highest level of decision making authority (City Council). These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period however, the amount can be determined subsequently. The City's committed fund balance includes a reserve for economic uncertainty. It is City policy to maintain a reserve of 20% of Annual General Fund appropriations. Amounts are committed to finance any significant unanticipated revenue shortfalls, negative State budget impacts or impacts from natural disasters or other catastrophic events. 4. Assigned Fund Balance - Amounts that are constrained for specific purposes, but are neither restricted or committed. For all governmental funds other than the General Fund, any remaining amounts not classified as nonexpendable, restricted, or committed are considered assigned. For the General Fund, this policy delegates the authority to assign amounts to be used for specific purposes to the Finance Director in consultation with the City Manager for the purpose of reporting these amounts in annual financial statements. 5. Unassigned Fund Balance - Residual net resources of the General Fund in excess of what can be classified in one of the other four categories. G. Hierarchy of Spending Fund Balance Restricted fund balance should be spent first when an expenditure is incurred for which both restricted and unrestricted fund balance is available. When an expenditure is incurred for purposes where amounts in any of the unrestricted classifications of fund balance could be used, committed amounts are to be spent first, followed by assigned amounts and then unassigned amounts. 10 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL IV. STAFFING POLICY A. Regular Staffing 1. The budget will fully appropriate the resources needed for authorized regular staffing. 2. Regular full-time benefitted employees will represent the core work force and the preferred means of staffing ongoing, year-round program activities and services. The City will strive to provide competitive compensation and benefit schedules for its authorized regular work force. Each regular employee will: a. Fill an authorized regular position; b. Receive salary and benefits consistent with labor agreements or other City Council approved compensation plans. 3. To manage the growth of the regular work force and overall staffing costs, the City will follow these procedures: a. The Council will authorize all regular positions. b. The Human Resources Department will coordinate and approve the hiring of all regular employees. c. Supplement core staff with a balanced workforce consisting of part-time, contract, and independent contractors. d. All requests for additional regular positions will include evaluations of: • The necessity, term and expected results of the proposed activity; • Staffing and material costs including salary, benefits, equipment, uniforms, clerical support and facilities; • The ability of private industry to provide the proposed service; • Additional revenues or cost savings, which may be realized. e. Periodically, and before any request for additional regular positions, existing programs will be re-evaluated to determine if services can be provided with existing regular employees. f. The City will make every effort to conduct an internal recruitment to fill regular positions. The City will evaluate the advantages and disadvantages of conducting an internal recruitment versus and external recruitment on a case-by-case basis. B. Project Staffing 1. The hiring of project employees will not be used as an incremental method for expanding the City's regular work force. 2. Project employees include all employees other than regular employees, temporary staffing, elected officials and volunteers. Project employees will generally augment regular City staffing as extra -help employees, seasonal employees, contract employees, interns and work-study assistants. 11 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL 3. The City Manager and Department Directors will encourage the use of project employees to meet peak workload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. Under this guideline, project employees will be hired for up to one year at a time in conjunction with the annual operating budget on an at -will basis. Moreover, project employee hours will generally riot exceed 50% of a regular, full-time position (1,000 hours annually). There may be limited circumstances where the use of project employees on an ongoing basis in excess of this target may be appropriate due to unique programming or staffing requirements. However, any such exceptions must be approved by the City Manager based on the review and recommendation of the Human Resources Department. C. Temporary Staffing 1. Temporary Staffing agencies can be contacted only in the case of a short-term assignment such as sick leave, disability leave, maternity leave, etc. 2. The City will pay the Temporary Staffing Agency a fair base rate for the employee with a negotiated markup while the temporary employee is providing work for the City. D. Work Hours 1. Regular employee, project employee, and temporary employee work hours will be based on the needs of the City and the position. 2. Employee work hours may be flexed in an effort to minimize overtime. E. Overtime Management 1. Overtime should be used only when necessary and when other alternatives are not feasible or cost effective. 2. All overtime must be pre -authorized by a department director or delegated in accordance with existing policy. 3. Departmental operating budgets should reflect anticipated annual overtime costs and departments will regularly monitor overtime use and expenditures. 4. When considering the addition of regular, project, or temporary staffing, the use of overtime as an alternative will be considered. The department will take into account: a. The duration that additional staff resources may be needed; b. The cost of overtime versus the cost of additional staff; c. The skills and abilities of current staff; d. Training costs associated with hiring additional staff; e. The impact of overtime on existing staff; f. The impact on quality of services. 12 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL F. Independent Contractors Independent contractors are not City employees. They may be used in two situations: 1. Short-term, peak workload assignments to be accomplished using personnel contracted through an outside employment agency (OEA). In this situation, it is anticipated that City staff will closely monitor the work of OEA employees and minimal training will be required. However, they will always be considered the employees of the OEA and not the City. All placements through an OEA will be coordinated through the Human Resources Department and subject to the approval of the Human Resources Department. 2. Construction of public works projects and delivery of operating, maintenance or specialized professional services not routinely performed by City employees. Such services will be provided without close supervision by City staff, and the required methods, skills and equipment will generally be determined and provided by the contractor. Contract awards will be guided by the City's purchasing policies and procedures. G. Productivity The City will repeatedly monitor and review the City's methods of operation to ensure that services continue to be delivered in the most cost-effective manner possible. This review process encompasses a wide range of productivity issues, including: 1. Analyzing systems and procedures to identify and remove unnecessary review requirements. 2. Evaluating the ability of new technologies and related capital investments to improve productivity. 3. Developing the skills and abilities of all City employees. 4. Developing and implementing appropriate methods of recognizing and rewarding exceptional employee performance. 5. Evaluating the ability of the private sector to perform the same level of service at a lower cost. 6. Periodic formal reviews of operations on a systematic, ongoing basis. 7. Maintaining a decentralized approach in managing the City's support service functions. Although some level of centralization is necessary for review and control purposes, decentralization supports productivity by: a. Encouraging accountability by delegating responsibility to the lowest possible level; b. Stimulating creativity, innovation and individual initiative; c. Reducing the administrative costs of operation by eliminating unnecessary review procedures; 13 CITY OF TEMECULA BUDGET AND FISCAL POLICIES MANUAL d. Improving the ability of the organization to respond to changing needs, and identify and implement cost-saving programs; e. Assigning responsibility for effective operations and citizen responsiveness to the department. H. Contracting for Services — Private Sector 1. General Policy Guidelines: a. Contracting with the private sector for the delivery of services may provide the City with a significant opportunity for cost containment and productivity enhancements. As such, the City is committed to using private sector resources in delivering municipal services as a key element in our continuing efforts to provide cost-effective programs. b. Private sector contracting approaches under this policy include construction projects, professional services, outside employment agencies and ongoing operating and maintenance services. c. In evaluating the costs of private sector contracts compared with in-house performance of the service, indirect, direct, and contract administration costs of the City will be identified and considered. d. Whenever private sector providers are available and can meet established service levels, they will be seriously considered as viable service delivery alternatives using the evaluation criteria outlined below. e. For programs and activities currently provided by City employees, conversions to contract services will generally be made through attrition, reassignment or absorption by the contractor. 2. Evaluation Criteria - Within the general policy guidelines stated above, the cost-effectiveness of contract services in meeting established service levels will be determined on a case-by-case basis using the following criteria: a. Is a sufficient private sector market available to competitively deliver this service and assure a reasonable range of alternative service providers? b. Can the contract be effectively and efficiently administered? c. What are the consequences if the contractor fails to perform, and can the contract reasonably be written to compensate the City for any such damages? d. Can a private sector contractor better respond to expansions, contractions or special requirements of the service? e. Can the work scope be sufficiently defined to ensure that competing proposals can be fairly and fully evaluated, as well as the contractor's performance after bid award? f. Does the use of contract services provide us with an opportunity to redefine service levels? Will the contract limit our ability to deliver emergency or other high priority services? h. Overall, can the City successfully delegate the performance of the service but still retain accountability and responsibility for its delivery? g. 14 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL I. Contracting for Services — Government Service Contracts 1. General Policy Guidelines: a. Contracting with other government entities for the delivery of services such as police and fire provides the City with significant opportunities for cost containment and productivity enhancements. The City utilizes government service contracts to deliver municipal services as a key element in the City's continuing efforts to provide cost-effective programs. b. Police Contract Services — The City contracts with Riverside County Sherriff's Department for police services. Under this contract the City maintains a ratio of one (1) uniformed police officer for every one thousand (1000) residents. Contracting with the County facilitates an efficient, effective and affordable model of policing for the community. The police contract allows the city to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. c. Fire Contract Services - The City contracts with the Riverside County Fire Department for all fire services. Contracting with the County facilitates an efficient, effective and affordable model of fire protection, disaster preparedness, fire prevention, and emergency operation services for the community. The fire contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. J. Contracting for Services — Regional Approach 1. A regional approach to public services leverages economies of scale to improve outcomes and services to the citizens. Therefore, prior to entering into private or government service contracts, the City will require the completion of a systematic assessment to determine whether a regional approach to providing services is necessary. a. Animal Control Services - The City contracts with Animal Friends of the Valleys for animal control services and the County of Riverside (via the Southwest Community Financing Authority) for animal sheltering services. Contracting with multi -agencies for these services demonstrates a regional approach of leveraging resources to provide efficient services (at a reduced cost). 15 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL V. ASSET MANAGEMENT AND REPLACEMENT (AMAR) POLICY A. AMAR Definition Asset Management and Replacement is the practice of strategically managing the life cycle of the City's capital infrastructure to achieve the greatest return on every tax dollar invested. The capital infrastructure's life -cycle includes how the asset is planned, designed, constructed, operated, maintained, replaced, and disposed. Capital infrastructure includes streets, roads, public facilities, parks and trails, and drainage facilities, as follows: 1. Streets and Roads - Assets related to the provision of transportation (e.g. pedestrian, bicycles, commercial vehicles, private vehicles, and public vehicles. 2. Public Facilities — Building and land assets used for a diverse range of services including community services, recreation, accommodation, and municipal administration. 3. Parks and Trails - Assets which provide opportunities for organized and informal recreation activities (e.g. sports, exercise), provide aesthetic and cultural value to the community, and provide public spaces for social interaction. 4. Drainage Facilities — Assets which provide a measure of flooding protection to the community from storm water runoff and those assets which improve the water quality of storm water runoff going into main drains and waterways. B. AMAR Process As assets age, their performance (service provided) will deteriorate. Therefore, a process must be applied to determine when the ability of an asset to meet service standards deteriorates to an unacceptable level. This means considering all management options and strategies as part of the asset lifecycle, from planning to disposal. The objective of managing the assets in this mariner is to look at long-term cost impacts when making asset management decisions. An effective process will be based on the following sequence: AMAR Policy AMAR Plan AMAR Operational Plans The AMAR Policy provides general direction and guidance for the AMAR Plan. The AMAR Plan provides more detailed direction and guidance for all major asset classes (Streets and Roads, Public Facilities, Parks and Trails, and Drainage Facilities). The AMAR Operational Plans cater for the delivery of specific asset management. The AMAR Plan is based on applicable management studies, best practices, and analysis and should be updated every five years. The actual replacement of assets via the AMAR Operational Plans is dependent on staff analysis and recommendation after a review of any intervening variables such as variations in service delivery demands, force majeure, and programming. The AMAR Operational Plans are updated annually as part of the operating budget process. 16 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL C. AMAR Policy The purpose of the Asset Management and Replacement Policy (AMAR Policy) is to demonstrate the City's commitment to the responsible management of the City's capital infrastructure. The AMAR Policy ensures adequate provisions are made for the long-term replacement of the City's capital infrastructure by: 1. Incorporating appropriate asset management best practices to ensure that the City delivers the highest appropriate level of service through its assets to: a. Ensure service delivery needs form the basis of asset management; b. Incorporate a life -cycle approach to asset management. 2. Applying transparent and responsible financial management of City assets that: a. Integrate asset management with budgetary planning; b. Provide for present needs while protecting resources for future generations. 3. Meeting or surpassing legislative requirements for asset management. 4. Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated. D. AMAR Funding Strategy 1. AMAR Fund Policy: a. The funding strategy shall be based on the following: • An evaluation of available funds in the General Fund, Special Reserve Funds, and the Internal Service Funds; • A comparison of available funds against the requirements of AMAR Plan (based on applicable management studies, best practices, and analysis); • Establishment of a separate AMAR Fund and Policy (e.g. designation, reservation) that best meets the needs of the City. b. When established, the drafting of the actual AMAR Fund Policy will be dependent on Council guidance and direction, and based on the analysis of the completed management studies. 2. The purpose of the Asset Management Fund is to: a. Accumulate earnings to provide a long-term funding source for replacement/rehabilitation of City infrastructure while preserving the principle balance of the Fund; b. Provide financial reserves to respond to natural disasters and other emergencies; c. Provide a source for internal loans and liquidity; d. Serve as collateral for City debt issues; e. Asset Management Fund assets may not be used for any purpose without approval of the City Council. 17 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL VI. INVESTMENTS A. Introduction The intent of this Investment Policy is to establish the limits within which the City's Investment Program shall be conducted. Investment goals and objectives are defined. Authorized investments and reporting requirements are identified. The monies entrusted to the City Treasurer will be referred to as the "Fund" throughout the remainder of this document. B. Objectives The investment policies and practices of the City of Temecula are based upon State law and prudent money management. The primary goals of these policies include: 1. To protect the principal monies entrusted to this office. Safety of principal is the foremost objective of the City of Temecula. Each investment transaction shall seek to ensure that capital losses are avoided, whether from securities default, broker-dealer default, or erosion of market value. The City shall seek to preserve principal by mitigating the two types of risk (credit risk and market risk). a. Credit Risk - Defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing only with issuers whose financial strength and reputation can be verified to be the highest as rated by nationally known rating agencies, and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the City's cash flow. b. Market Risk - The risk of market value fluctuations due to overall changes in the general level of interest rates, shall be mitigated by (a) structuring the portfolio so that securities mature earlier than or concurrent with the timing of major cash outflows, thus eliminating the need to sell securities prior to their maturity; (b) prohibiting the use of leverage and margin accounts; and (c) prohibiting the taking of short positions — that is, selling securities which the City does not own. It is explicitly recognized herein, however, that in a diversified portfolio, occasional measured losses are inevitable, and must be considered within the context of the overall investment return. 2. To provide sufficient liquidity to meet normal operating and unexpected expenditures. The portfolio will be structured with sufficient liquidity to allow the City to meet expected cash requirements. This will be accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Since all possible cash demands cannot be anticipated, the portfolio will maintain a liquidity buffer and invest primarily in securities with active secondary and resale markets. 3. To assure compliance with all Federal, State, and Local laws aovernina the investment of monies under the control of the City Treasurer. The legal basis for the City's investment activities is the City of Temecula Municipal Code, Chapter 3.04, Revenue and Finance, Fiscal Provisions Generally and Government Code Sections 5922, 16429.1, 53600 to 53609, and 53630 to 53686, which include parameters for authorized investments, report of investments and investment authority. 18 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL 4. To generate a maximum amount of investment income within the parameters of prudent risk management and consistent with the above policies. The City's investment portfolio shall be designed to attain a market -average rate of return through economic cycles. The market -average rate of return is defined as the average return on three-month U.S. Treasury bills. Whenever possible, and consistent with risk limitations and prudent investment principles, the Treasurer shall seek to augment returns above the market average rate of return. The policy will also address risk management because it is such an integral part of the investment policy. To concentrate only on maximizing return would be dangerous. Therefore, policy issues will be directed to: 1) limiting the Fund's exposure to each issue and issuer of debt, and 2) determining a minimum credit requirement that firms must have in order to hold City money. C. Scope This investment policy applies to all funds under the control of the City Treasurer, including but not limited to the general fund, special revenue funds, debt service funds, capital improvement funds, trust funds and bond proceeds in the custody of the Treasurer and any other funds under hisiher control. California Government Code Section 53601(1) permits money from bond proceeds, obligations under a lease, installment sales or other agreements to be invested in any security that meets the statutory provisions governing the issuance of the bond or other agreements made by the issuing agency. Furthermore, California Government Code Section 5922(d) provides that notwithstanding any other provision of law, proceeds of bonds and any moneys set aside and pledged to secure payment of the bonds or certain other contracts specified in Section 5922, may be invested in securities or obligations described in the ordinance, resolution, indenture, agreement, or other instrument providing for the issuance of the bonds or the contract. D. Investment Authority The City of Temecula Municipal Code delegates to the City Treasurer the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping. The City Treasurer is responsible for daily management of the investment program, including: 1. Establishing procedures for operation consistent with the investment policy; 2. Approving daily investment transactions; 3. Developing projections of the City's cash requirements for operating needs; 4. Reviewing the liquidity position of the investment portfolio; 5. Ensuring that the City's cash position is consistent with operating requirements; 6. Preparing appropriate investment reports; 7. Developing, implementing and monitoring controls over investments; 8. Developing record keeping for investment transactions. 19 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL The City Treasurer may delegate investment authority to qualified and competent officials and City employees such as the Finance Director, Assistant Finance Director, or Revenue Manager. All persons authorized to make investment decisions on behalf of the City are trustees of the public funds and therefore fiduciaries subject to the following prudent investor standard as defined in California Government Code Section 53600.3: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. E. Safekeeping of Securities To protect against potential losses by collapse of individual securities dealers, all securities owned by the City, including collateral on repurchase agreements, shall be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. All securities will be received and delivered using standard delivery versus payment procedures (i.e., the City's safekeeping agent will only release payment for a security after the security has been properly delivered). This section is intended to comply with Government Code Sections 53601 and 53608. F. Reporting The City Treasurer shall render a monthly report to the City Manager and City Council showing the type of investment, issuing institution, selling institution, date of maturity, par and dollar amount of deposit, current market value for all securities, return on the City's investment portfolio expressed as an annual percentage rate, yield to maturity, cash flow information demonstrating that the City can meet its upcoming financial obligations, and such data as may be required by the City Council. The report shall also state its relationship to this statement of investment policy, as directed under the Code. The Treasurer shall at least annually submit a recommended updated Investment Policy to be reviewed and approved by the City Council. The City's investment reporting policy meets or exceeds the requirements of Section 53646 of the California Government Code. G. Qualified Dealers The City shall transact investments only with banks, savings and loans, state -licensed investment security broker-dealers, the State of California Local Agency Investment Fund, or brokerage firms designated as primary government dealers by, and regularly reporting to, the New York Federal Reserve Bank. Investment staff shall investigate dealers who wish to do business with the City in order to determine if they are adequately capitalized, market securities appropriate to the City's needs, and are recommended by managers of portfolios similar to the City's. The City's Broker/Dealer Questionnaire will be used in this investigation. 20 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL The City shall, at least annually, send a copy of the current investment policy to all dealers approved to do business with the City. Confirmation of receipt of this policy shall be considered as evidence that the dealer understands the City's investment policies, and intends to show the City only appropriate investments. H. Authorized Investments Investments shall be made in the context of the "prudent investor" rule, which states: Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. The City is further governed by the California Government Code, Sections 5922, 16429.1, and 53600 et seq. Within the context of these limitations, the following investments are authorized, as further limited herein: 1. United States Treasury Bills, Bonds, and Notes, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limitation as to the percentage of the portfolio that can be invested in this category. Maturity is not to exceed the projected dates of the City's cash needs or five years, whichever is less. 2. Obligations issued by the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal National Mortgage Association (FNMA), and other United States agency obligations with maturities of five years or less. Although there is no percentage limitation on the dollar amount that can be invested in these issues, the "prudent investor" rule shall apply for a single agency name. Maturity is not to exceed the projected dates of the City's cash needs or five years, whichever is less. 3. Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as banker's acceptances. Banker's acceptances purchased may not exceed 180 days to maturity or 40% of the market value of the portfolio. No more than 10% of the market value of the portfolio may be invested in banker's acceptances issued by any one bank. 4. Commercial paper ranking of the highest letter and number rating by a nationally recognized statistical rating organization (NRSRO), and issued by a domestic corporation having assets in excess of $500,000,000 and having an "A-1" or better rating on its long-term debentures as provided by a NRSRO. Purchases of eligible commercial paper may not exceed 15% of the market value of the portfolio. No more than 10% of the market value of the portfolio may be invested in commercial paper issued by any one corporation. The City may invest in no more than 10% of a single corporation. The City may invest in no more than 10% of a single corporation's commercial paper. Maturity is not to exceed 180 days. 21 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL 5. Negotiable certificates of deposit issued by nationally or state -chartered banks or state or federal savings and loan associations. Negotiable certificates of deposit (NCDs) differ from other certificates of deposit by their deposit liquidity. They are issued against funds deposited for specified periods of time and earn specified or variable rates of interest. NCDs are traded actively in secondary markets. When feasible, an independent trading service will be used as part of the evaluation process. Issuers must be rated "B" or better by Thomson Bank Watch or equivalent rating service, or rated A-1 for deposits by Standard & Poors, or P-1 for deposits by Moodys or comparably rated by a national rating agency. Transactions in NCDs shall not collectively exceed 30% of the total portfolio in effect immediately after any such investment is made. 6. Repurchase Agreements. The City may invest in repurchase agreements with banks and dealers with which the City has entered into a master repurchase agreement which specifies terms and conditions of repurchase agreements. Transactions shall be limited to the primary dealers and the top banking institutions according to the rating agency based on liquidity, profitability, and financial strength. The maturity of repurchase agreements shall not exceed thirty days. The market value of securities used as collateral for repurchase agreements shall be monitored daily by the investment staff and will not be allowed to fall below 102% of the value of the repurchase agreement plus the value of collateral in excess of the value of the repurchase agreement. In order to conform with provisions of the Federal Bankruptcy Code which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral shall be certificates of deposit, eligible bankers' acceptances, or securities that are direct obligations of, or that are fully guaranteed as to principal and interest by, the United States or any agency of the United States. No more than 50% of the portfolio may be invested in repurchase agreements, and a "perfected security interest" shall always be maintained in the securities subject to a repurchase agreement. 7. Local Agency Investment Fund. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies up to the maximum permitted by State law. 8. Time Deposits. As to the deposits of non -surplus funds, the City may invest in non-negotiable time deposits collateralized in accordance with the California Government Code (including, but not limited to, entering into a contract with the depository institution pursuant to California Government Code Section 53649) in those banks and savings and loan associations that meet the requirements for investment in negotiable certificates of deposit. Since time deposits are not liquid, no more than 15% of the portfolio may be invested in this category. The depository institution should have been in existence for at least five years. The City may waive the first $100,000 of collateral security for such deposits if the institution is insured pursuant to federal law. In order to secure the uninsured portions of such deposits, an institution shall maintain at least 10% in excess of the total amount deposited. Real estate mortgages may not be accepted as collateral. The maximum term for deposits shall be one year. In general, the depository institution must have a minimum 6% net worth to assets ratio or the minimum ratio established by the Comptroller of the Currency. The depository institution's operation must have been profitable during their last reporting period. 22 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL 9. Money Market Funds. The City may invest in money market funds that invest solely in U.S. Treasuries, obligations of the U.S. Treasury, and repurchase agreements relating to such treasury obligations. To be eligible, the money market fund must have attained the highest ranking available as evaluated by a nationally recognized rating service and retained an investment advisor with not less than five years experience and that is registered with the SEC, and which advisor has assets under management in excess of $500 million. Except as otherwise noted, this list of authorized investments is intended to apply to the investment of all operating and surplus funds. The investment of bond proceeds shall be governed by the permitted investments as specified in the official statement for each bond issue. I. Ineligible Investments Investments not described herein, including, but not limited to, reverse repurchase agreements, mutual funds (other than money market funds), zero coupon bonds, inverse floaters, mortgage -derived securities, common stocks and corporate notes and bonds are prohibited from use in the City's investment portfolio. J. Swapping of Securities A swap is the movement from one security to another and may be done for a variety of reasons, such as to increase yield, lengthen or shorten maturities, to take a profit, or to increase investment quality. The purchase transaction and the sale transaction must each be recorded separately and any losses or gains on the sale must be recorded. K. Portfolio Adjustments Should an investment percentage -of -portfolio limitation be exceeded due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer shall consider reconstructing the portfolio basing his or her decision, in part, on the expected length of time the portfolio will be unbalanced. L. Policy Review This investment policy shall be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. The City Council shall be responsible for maintaining guidance over this investment policy to ensure that the City can adapt readily to changing market conditions, and shall approve any modification to the investment policy prior to implementation. M. Ethics and Conflict of Interest Officers and employees involved in the investment process shall refrain from personal business activity that conflicts with the proper execution of the investment program or impairs their ability to make impartial investment decisions. 23 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL In addition, no funds shall be invested in negotiable certificates of deposit issued by, or non-negotiable time deposits under contract with a State or Federal credit union if a member of the City Council or any person with investment decision making authority in the administrative office, manager's office, budget office, auditor -controller's office, or treasurer's office of the City also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the State or Federal credit union issuing the negotiable certificates of depositor in which the non-negotiable time deposit is proposed to be deposited. Additionally, officers and staff involved in the investment of public funds are required to annually file a Fair Political Practices Commission Statement of Economic Interest form. 24 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL VII. CAPITAL FINANCING AND DEBT MANAGEMENT A. Capital Financing 1. The City will consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances: a. When the project's useful life will exceed the term of the financing; b. When project revenues or specific resources will be sufficient to service the long-term debt. 2. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The issuance of short-term instruments such as revenue, tax or bond anticipation notes is excluded from this limitation. (See Investment Policy) 3. Capital improvements will be financed primarily through user fees, service charges, assessments, special taxes or developer agreements when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities. 4. Transportation related impact fees are a major funding source in financing transportation system improvements. However, revenues from these fees are subject to significant fluctuation based on the rate of new development. Accordingly, the following guidelines will be followed in designing and building projects funded with transportation impact fees: a. The availability of transportation impact fees in funding a specific project will be analyzed on a case-by-case basis as plans and specification or contract awards are submitted for City Manager or Council approval. b. If adequate funds are not available at that time, the Council will make one of two determinations: • Defer the project until funds are available; • Based on the high-priority of the project, advance funds from the General Fund, which will be reimbursed as soon as funds become available. Repayment of General Fund advances will be the first use of transportation impact fee funds when they become available. 5. The City will use the following criteria to evaluate pay-as-you-go versus long-term financing in funding capital improvements: a. Factors Favoring Pay -As -You -Go Financing: • Current revenues and adequate fund balances are available or project phasing can be accomplished; • Existing debt levels adversely affect the City's credit rating; • Market conditions are unstable or present difficulties in marketing. 25 CITY OF TEMECULA BUDGET AND FISCAL POLICIES MANUAL b. Factors Favoring Long Term Financing: • Revenues available for debt service are deemed sufficient and reliable so that long-term financings can be marketed with investment grade credit ratings; • The project securing the financing is of the type, which will support an investment grade credit rating; • Market conditions present favorable interest rates and demand for City financings; • A project is mandated by state or federal requirements, and resources are insufficient or unavailable; • The project is immediately required to meet or relieve capacity needs and current resources are insufficient or unavailable. B. Debt Management 1. The City will not obligate the General Fund to secure long-term financings except when marketability can be significantly enhanced. 2. An internal feasibility analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service. 3. The City will generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure. 4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct debt and will seek credit enhancements such as letters of credit or insurance when necessary for marketing purposes, availability and cost-effectiveness. 5. The City will monitor all forms of debt annually coincident with the City's Financial Strategic Plan preparation and review process and report concerns and remedies, if needed, to the Council. 6. The City will diligently monitor its compliance with bond covenants and ensure its adherence to federal arbitrage regulations. 7. The City will maintain good, ongoing communications with bond rating agencies about its financial condition. The City will follow a policy of full disclosure on every financial report and bond prospectus (Official Statement). C. Debt Capacity 1. General Purpose Debt Capacity. The City will carefully monitor its levels of general-purpose debt. Because our general purpose debt capacity is limited, it is important that we only use general purpose debt financing for high-priority projects where we cannot reasonably use other financing methods for two key reasons: 26 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL a. Funds borrowed for a project today are riot available to fund other projects tomorrow; b. Funds committed for debt repayment today are riot available to fund operations in the future. In evaluating debt capacity, general-purpose annual debt service payments should generally not exceed 10% of General Fund revenues; and in no case should they exceed 15%. Further, direct debt will riot exceed 2% of assessed valuation; and no more than 60% of capital improvement outlays will be funded from long-term financings. D. Independent Disclosure Counsel The following criteria will be used on a case-by-case basis in determining whether the City should retain the services of an independent disclosure counsel in conjunction with specific project financings: 1. The City will generally not retain the services of an independent disclosure counsel when all of the following circumstances are present: a. The revenue source for repayment is under the management or control of the City, such as general obligation bonds, revenue bonds, lease -revenue bonds or certificates of participation; b. The bonds will be rated or insured. 2. The City will consider retaining the services of an independent disclosure counsel when one or more of following circumstances are present: a. The financing will be negotiated, and the underwriter has not separately engaged an underwriter's counsel for disclosure purposes; b. The revenue source for repayment is not under the management or control of the City, such as land-based assessment districts, tax allocation bonds or conduit financings; c. The bonds will not be rated or insured; d. The City's financial advisor, bond counsel or underwriter recommends that the City retain an independent disclosure counsel based on the circumstances of the financing. E. Land -Based Financings 1. Public Purpose. There will be a clearly articulated public purpose in forming an assessment or special tax district in financing public infrastructure improvements. This should include a finding by the Council as to why this form of financing is preferred over other funding options such as impact fees, reimbursement agreements or direct developer responsibility for the improvements. 2. Eligible Improvements. Except as otherwise determined by the Council when proceedings for district formation are commenced, preference in financing public improvements through a special tax district shall be given for those public improvements that help achieve clearly identified community facility and infrastructure goals in accordance with adopted facility and infrastructure plans as set forth in key policy documents such as the General Plan, Specific Plan, Facility or Infrastructure Master Plans, or Capital Improvement Plan. Such improvements include study, design, construction and/or acquisition of: 27 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL a. Public safety facilities; b. Major transportation system improvements, such as freeway interchanges; bridges; intersection improvements; construction of new or widened arterial or collector streets (including related landscaping and lighting); sidewalks and other pedestrian paths; transit facilities; and bike paths; c. Storm drainage, creek protection and flood protection improvements; d. Parks, trails, community centers and other recreational facilities; e. Open space; f. Cultural and social service facilities; g. Other governmental facilities and improvements such as offices, information technology systems and telecommunication systems. 3. Active Role. Even though land-based financings may be a limited obligation of the City, we will play an active role in managing the district. This means that the City will select and retain the financing team, including the financial advisor, bond counsel, trustee, appraiser, disclosure counsel, assessment engineer and underwriter. Any costs incurred by the City in retaining these services will generally be the responsibility of the property owners or developer, and will be advanced via a deposit when an application is filed; or will be paid on a contingency fee basis from the proceeds from the bonds. 4. Credit Quality. When a developer requests a district, the City will carefully evaluate the applicant's financial plan and ability to carry the project, including the payment of assessments and special taxes during build -out. This may include detailed background, credit and lender checks, and the preparation of independent appraisal reports and market absorption studies. For districts where one property owner accounts for more than 25% of the annual debt service obligation, a letter of credit further securing the financing may be required. 5. Reserve Fund. A reserve fund should be established in the lesser amount of: the maximum annual debt service; 125% of the annual average debt service; or 14% of the bond proceeds. 6. Value -to -Debt Ratios. The minimum value- to -date ratio should generally be 4:1. This means the value of the property in the district, with the public improvements, should be at least four times the amount of the assessment or special tax debt. In special circumstances, after conferring and receiving the concurrence of the City's financial advisor and bond counsel that a lower value -to -debt ratio is financially prudent under the circumstances, the City may consider allowing a value -to -debt ratio of 3:1. The Council should make special findings in this case. 7. Appraisal Methodology. Determination of value of property in the district shall be based upon the full cash value as shown on the ad valorem assessment roll or upon an appraisal by an independent Member Appraisal Institute (MAI). The definitions, standards and assumptions to be used for appraisals shall be determined by the City on a case-by-case basis, with input from City consultants and district applicants, and by reference to relevant materials and information promulgated by the State of California, including the Appraisal Standards for Land -Secured Financings prepared by the California Debt and Investment Advisory Commission. 8. Capitalized Interest During Construction. Decisions to capitalize interest will be made on case-by-case basis, with the intent that if allowed, it should improve the 28 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL credit quality of the bonds and reduce borrowing costs, benefiting both current and future property owners. 9. Maximum Burden. Annual assessments (or special taxes in the case of Mello -Roos or similar districts) should generally not exceed 1% of the sales price of the property; and total property taxes, special assessments and special taxes payments collected on the tax roll should generally riot exceed 2%. 10. Benefit Apportionment. Assessments and special taxes will be apportioned according to a formula that is clear, understandable, equitable and reasonably related to the benefit received by, or burden attributed to, each parcel with respect to its financed improvement. Any annual escalation factor should generally not exceed 2%. 11. Special Tax District Administration. In the case of Mello -Roos or similar special tax districts, the total maximum annual tax should not exceed 110% of annual debt service. The rate and method of apportionment should include a back-up tax in the event of significant changes from the initial development plan, and should include procedures for prepayments. 12. Foreclosure Covenants. In managing administrative costs, the City will establish minimum delinquency amounts per owner, and for the district as a whole, on a case-by-case basis before initiating foreclosure proceedings. 13. Disclosure to Bondholders. In general, each property owner who accounts for more than 10% of the annual debt service or bonded indebtedness must provide ongoing disclosure information annually as described under SEC Rule 15(c)-12. 14. Disclosure to Prospective Purchasers. Full disclosure about outstanding balances and annual payments should be made by the seller to prospective buyers at the time that the buyer bids on the property. It should not be deferred to after the buyer has made the decision to purchase. When appropriate, applicants or property owners may be required to provide the City with a disclosure plan. F. Conduit Financings 1. The City will consider requests for conduit financing on a case-by-case basis using the following criteria: a. The City's bond counsel will review the terms of the financing, and render an opinion that there will be no liability to the City in issuing the bonds on behalf of the applicant; b. There is a clearly articulated public purpose in providing the conduit financing; c. The applicant is capable of achieving this public purpose. 2. This means that the review of requests for conduit financing will generally be a two-step process: a. First asking the Council if they are interested in considering the request, and establishing the ground rules for evaluating it; b. And then returning with the results of this evaluation, and recommending approval of appropriate financing documents if warranted. This two-step approach ensures that the issues are clear for both the City and applicant, and that key policy questions are answered. 29 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL 3. The work scope necessary to address these issues will vary from request to request, and will have to be determined on a case-by-case basis. Additionally, the City should generally be fully reimbursed for our costs in evaluating the request; however, this should also be determined on a case-by-case basis. G. Refinancings 1. General Guidelines. Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered (within federal tax law constraints) under the following conditions: a. There is a net economic benefit; b. It is needed to modernize covenants that are adversely affecting the City's financial position or operations c. The City wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources. 2. Standards for Economic Savings. In general, refinancings for economic savings will be undertaken whenever net present value savings of at least five percent (5%) of the refunded debt can be achieved. a. Refinancings that produce net present value savings of less than five percent will be considered on a case-by-case basis, provided that the present value savings are at least three percent (3%) of the refunded debt. b. Refinancings with savings of less than three percent (3%), or with negative savings, will not be considered unless there is a compelling public policy objective. 30 CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL VIII. INTERFUND TRANSFERS AND LOANS POLICY A. Establishment of Various Funds The City has established various funds to account for revenues whose use should be restricted to certain activities. Accordingly, each fund exists as a separate financing entity from other funds, with its own revenue sources, expenditures and fund equity. B. Transfer between Funds Any transfers between funds for operating purposes are set forth in the budget. These operating transfers, under which financial resources are transferred from one fund to another, are distinctly different from interfund borrowings, which are usually made for temporary cash flow reasons, and are not intended to result in a transfer of financial resources. In summary, interfund transfers result in a change in fund equity; interfund borrowings do not, as the intent is to repay the loan in the near term. C. Interfund Loans I nterfund loans may be appropriate whenever the loan is expected to be repaid within the immediate future. The most common use of interfund loans is for grant programs, where costs are incurred before drawdowns are initiated and received. Receipt of funds is typically received shortly after the request for funds has been made. 31 unliiuulunliinuldniilnnlihudiiuiihudiiuidnnliinuluniiinulihudiiuiihudiiuiihudiiuhlunliinuGnulduiihutliiuiihudiiuidmdiiNdninuldniilnnhil CITY of TEMECULA BUDGET AND FISCAL POLICIES MANUAL IX. APPROPRIATIONS LIMITATION A. Adopting a Resolution The Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII -B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affect the City's appropriations limit. B. Supporting Documentation Available for Review The supporting documentation used in calculating the City's appropriations limit and projected appropriations subject to the limit will be available for public and Council review at least ten days before Council consideration of a resolution to adopt an appropriations limit. The Council will generally consider this resolution in connection with final approval of the budget. C. Calculating Appropriations The City will strive to develop revenue sources, both new and existing, which are considered non -tax proceeds, in calculating its appropriations subject to limitation. D. Review of User Fees and Charges The City will annually review user fees and charges and report to the Council the amount of program subsidy, if any, that is being provided by the General Fund. E. Support of Legislation or Initiatives The City will actively support legislation or initiatives sponsored or approved by League of California Cities which would modify Article XIII -B of the Constitution in a mariner which would allow the City to retain projected tax revenues resulting from growth in the local economy for use as determined by the Council. F. Voter Approval to Amend Appropriation Limit The City will seek voter approval to amend its appropriation limit at such time that tax proceeds are in excess of allowable limits. 32 COUNCIL BUSINESS Item No. 27 Approvals City Attorney Director of Finance City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: June 12, 2012 SUBJECT: Amendment to the Stormwater/Urban Runoff Management and Discharge Controls Ordinance (Water Quality Ordinance) PREPARED BY: Aldo Licitra, Associate Engineer — NPDES Mayra De La Torre, Senior Engineer — Land Development RECOMMENDATION: 1. Introduce and read by title only an ordinance entitled: ORDINANCE NO. 12 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 8.28 OF THE TEMECULA MUNICIPAL CODE RELATING TO STORM WATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROL, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PREPARE A MANUAL SETTING FORTH THE ADMINISTRATIVE RULES, PROCEDURES, AND REQUIREMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE 2. Authorize the City Attorney to prepare and submit a 'Certified Statement of Adequate Legal Authority' to the San Diego Regional Water Quality Control Board certifying that the City's Water Quality Ordinance has adequate legal authority to ensure full compliance with the new NPDES MS4 permit. SUMMARY OF ORDINANCE: Adopt revisions to Chapter 8.28 of the Temecula Municipal Code, Stormwater/Urban Runoff. Management and Discharge Controls Ordinance (Water Quality Ordinance) to be consistent with the City's new NPDES MS4 permit. BACKGROUND: On November 10, 2010, the San Diego Regional Water Quality Control Board (Board) issued a new NPDES MS4 permit to the Santa Margarita River (SMR) permittees of Riverside County. The SMR permittees consist of the City of Temecula, City of Murrieta, City of Wildomar, County of Riverside and Riverside County Flood Control and Water Conservation District. The new permit requires significant enhancements (e.g. low impact development, hydromodification, retrofitting existing areas, additional prohibitions, business inspections, and sampling locations, etc.) to the City's current NPDES MS4 program that must be addressed to comply with the federal Clean Water Act and prevent notices of violations and possible fines from the Board. Among the many required actions contained within this permit, the City is required to update its Water Quality Ordinance and submit to the Regional Board by June 30, 2012, a Certification Statement, signed by the City Attorney, that the City has obtained all necessary legal authority in accordance with 40CFR 122.26(d)(2)(i)(A-F) and complies with this permit through adoption of ordinances and/or municipal code modifications. FISCAL IMPACT: The recommended actions will have only minor fiscal impacts related to the legal review and changes to the municipal code. These costs are included in the annual NPDES operating expenses. The implementation of the requirements included in the NPDES MS4 permit and ordinance will increase the cost of administering the City's Stormwater Compliance programs. Increases are budgeted annually in the Public Works Department operating budget. The Riverside County Flood Control & Water Conservation District serves as the lead permittee for the SMR permittees and as such oversees the administration of regional permit requirements. The City's cost share associated with the regional permit requirements has increased from $201, 278 in FY2010-2011 to $581,716 in FY2011-2012 and is budgeted to be $788,835 in FY2012-2013. Staff is presently researching a means of offsetting these general fund expenditures with additional revenues. ATTACHMENTS: 1. Proposed New Ordinance, Municipal Code Chapter 8.28, Stormwater and Urban Runoff Management and Discharge Controls Ordinance 2. Proposed amendments (red -lined version) to Municipal Code Chapter 8.28, Stormwater and Urban Runoff Management and Discharge Controls Ordinance 3. Current Ordinance 05-12, Municipal Code Chapter 8.28, Stormwater and Urban Runoff Management and Discharge Controls Ordinance ORDINANCE NO. 12 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 8.28 OF THE TEMECULA MUNICIPAL CODE RELATING TO STORM WATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROL, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PREPARE A MANUAL SETTING FORTH THE ADMINISTRATIVE RULES, PROCEDURES, AND REQUIREMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findings. The City Council of the City of Temecula does hereby find, determine and declare that: A. The federal Clean Water Act (33 U.S.C. § 1251, ) and California's Porter - Cologne Water Quality Control Act provide for the regulation and reduction of pollutants discharged into Federal and State waters, respectively, by extending National Pollutant Discharge Elimination System ("NPDES") requirements to storm water and non -storm water urban runoff discharged into and from municipal storm drain systems. B. The City of Temecula (the "City") is a co -permittee under the current version of the NPDES Municipal Separate Storm Sewer System ("MS4") permit ("MS4 permit") regulating waste discharges into and from those portions of the storm drain system in Riverside County that are located within the jurisdiction of the San Diego Regional Water Quality Control Board (Regional Board). As a co -permittee under the MS4 Permit, the City is required to adopt water quality ordinances and implement procedures with respect to discharges into the municipal separate storm sewer system. C. The City has previously adopted ordinances to ensure that it possesses the legal authority necessary to control discharges to and from those portions of the Storm Drain System over which it has jurisdiction, in order to comply with the MS4 Permit, and to specifically prohibit certain discharges identified in the MS4 Permit. D. This Ordinance is also intended to further confirm the City's legal authority to control discharges of Pollutants, as that term is defined under Article VIII, "Definition of Terms," to and from those portions of the Storm Drain System over which the City has jurisdiction, as required by the MS4 Permit, and thereby fully and timely comply with the terms of the MS4 Permit. R:/Ords 2012/Ords 12- 1 E. In order to control in a cost-effective manner, the quantity and quality of storm water and non -storm water urban runoff to the maximum extent practicable, the adoption of reasonable regulations, as set forth herein, is essential. F. This Ordinance is being amended in order to comply with the current version of the federal requirements for the control of pollutants to storm water and non - storm water urban runoff (urban runoff), which enters the Storm Drain System throughout the portions of Riverside County covered by the MS4 Permit. G. The City is authorized by Article XI, §5 and §7 of the State Constitution to exercise the police power of the State by adopting regulations promoting the public health, public safety and general prosperity. H. The City has determined that a legitimate local purpose is present in complying with the provisions of the MS4 Permit. I. The land use authority exercised by the City pursuant to California Government Code §65300 et seq., requires regional planning and the adoption of policies protecting the environment through the imposition of reasonable conditions on the use of land. J. This Ordinance conforms to the policies and goals of the General Plan adopted by the City, pursuant to California Planning and Zoning Law, for the protection of the portions of watersheds located within Riverside County by implementing measures to control erosion, prevent sediment releases, and prohibit the pollution of streams and other waters; K. The Subdivision Map Act, California Government Code §66411, authorizes the City to regulate and control the design and improvement of subdivided lands and mitigate the burdens of proposed development by imposing reasonable conditions on map approval; L. The California Constitution Article XI, §7 and Government Code §38660 authorize the City to establish appropriate conditions for the issuance of building permits, which require the installation of improvements reasonably related to the proposed use of property; M. Government Code §38771 authorizes the City to declare as public nuisances undesirable acts which may injure health or cause interference with the comfortable enjoyment of life or property and to provide for the abatement of the same; N. All dischargers subject to the provisions of the State Industrial General Permit and the State Construction General Permit (referred to collectively herein as the "State General Permits") must comply with the lawful requirements of these State General Permits and of the City's MS4 Permit which regulate discharges to the storm drain system within its jurisdiction; R:/Ords 2012/Ords 12- 2 0. All dischargers subject to the provisions of the State General Permits are required to maintain Stormwater Pollution Prevention Plans (SWPPPs) on-site and make them available to the City for inspection; P. All dischargers subject to the provisions of the State General Permits may be required by the City, with the concurrence of the San Diego Regional Water Quality Control Board, or State Water Resources Control Board, or to amend any Storm Water Pollution Prevention Plan; Q. All dischargers subject to the provisions of the State General Permits are required to implement monitoring programs on-site and make all information and records associated with these programs available to the City for inspection; R. The City has jurisdiction over certain storm water conveyance facilities within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits or the City's MS4 Permit, and the City may request that the regulated dischargers furnish information and records necessary to determine compliance with these permits; S. The City has jurisdiction over certain stormwater conveyance facilities within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits or the City's MS4 Permit, and the City may, upon presentation of credentials and other documents required by law: (i) enter upon the discharger's premises where a regulated facility is located or where records must be kept under the conditions of these permits; (ii) access and copy, at all reasonable times, any records that are required to be kept under the conditions of these permits; (iii) inspect, at all reasonable times, any facility or equipment related to or impacting stormwater or urban runoff discharge; and (iv) sample or monitor for the purpose of ensuring compliance with these permits. Section 2. Chapter 8.28 of the Temecula Municipal Code,is hereby amended to read as follows: "CHAPTER 8.28 STORM WATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROLS Article I. General Provisions Sections: 8.28.100 Title. 8.28.110 Purpose and Intent. 8.28.120 Storm Water and Urban Runoff Manual. 8.28.130 Regulatory Consistency. 8.28.140 Compliance Disclaimer. R:/Ords 2012/Ords 12- 3 8.28.150 8.28.160 8.28.100 Title. City Cooperation. Contracting for Services. This Ordinance shall be known as the "City of Temecula Storm Water and Urban Runoff Management and Discharge Control Ordinance (Water Quality Ordinance)." 8.28.110 Purpose and Intent. The purpose and intent of this Ordinance is to protect the water quality of City watercourses, water bodies, ground water, and wetlands in a manner pursuant to and consistent with the Federal Clean Water Act (33 USC Sec. 1342) and California Porter - Cologne Act, in order to ensure the future health, safety, and general welfare of the citizens of this City by: A. Establishing requirements to prevent urban runoff into and from the storm drain system. (Ord. 99-10 § 1 (part)); B. Establishing requirements to reduce pollutants in storm water to the maximum extent practicable; C. Establishing requirements for development projects for permanent water quality control measures; D. Establishing requirements to reduce pollutant discharges from construction sites, existing commercial and, industrial businesses and activities, and existing residential neighborhoods; and E. Establishing requirements to prevent illicit connections and illegal discharges into and from the storm drain system. 8.28.120 Storm Water and Urban Runoff Manual. The City Engineer shall formulate a manual setting forth administrative rules, procedures, and requirements necessary to implement the provisions of this Ordinance. Such rules, procedures, and requirements shall be entitled "The City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control (Stormwater and Urban Runoff Manual). The City Engineer shall have the authority to change, update or revise the Manual as necessary in order to implement the provisions of this Ordinance and all revisions thereto arising from time to time. In the event of any conflict between the Manual and this Ordinance, the more restrictive provisions shall govern. The provisions of the Manual, to the extent they are made conditions of a permit issued by the City, shall be binding. All revisions to the manual R:/Ords 2012/Ords 12- 4 shall be reviewed and approved by the City Engineer and take effect immediately upon approval. 8.28.130 Regulatory Consistency. This Ordinance shall be construed to assure consistency with the requirements of the Federal Clean Water Act and California's Porter -Cologne Water Quality Control Act, and any amendments thereof, and all applicable implementing regulations, and any existing or future NPDES Permits, and any amendments or revisions thereto or re -issuance thereof. 8.28.140 Compliance Disclaimer. Full compliance by any Person or entity with the provisions of this Ordinance shall not preclude the need to comply with other local, state or federal statutory or regulatory requirements, which may be required for the control of the discharge of pollutants into stormwater or urban runoff, and/or the protection of stormwater and urban runoff quality. 8.28.150 City Cooperation. The City intends to cooperate with other copermittees and agencies with jurisdiction over storm water and urban runoff discharges to control the contribution of pollutants throughout the shared portions of the copermittees' storm drain system and to ensure that the regulatory purposes underlying storm water and urban runoff regulations promulgated pursuant to the Federal Clean Water Act (33 USC §1251 et seq.) and California's Porter -Cologne Water Quality Control Act are met. 8.28.160 Contracting for Services. The City may, to the extent authorized by law, elect to contract for the services of any public agency or private enterprise to carry out the planning approvals, inspections, permits and enforcement authorized by this Ordinance. Sections: 8.28.200 8.28.210 8.28.220 8.28.230 8.28.240 Article II. Prohibited and Exempted Discharges, Illicit Connections, and Liabilities Prohibited Discharges. Exempted Discharges. Prohibition on Illicit Connections. Liability for Prohibited Discharges. Liability for Illicit Connections. R:/Ords 2012/Ords 12- 5 8.28.200 Prohibited Discharges. A. The following discharges are prohibited: 1. Discharges into and from MS4s in a manner causing, or threatening to cause, a condition of pollution, contamination, or nuisance (as defined in CWC section 13050), in receiving waters within the City; 2. Discharges into and from MS4s that may cause or contribute to exceedances of water quality objectives, violations to designated beneficial uses or State policy with respect to maintaining high quality waters, or to the degradation of water quality such that a condition of pollution or contamination is created or aggravated. 3. Discharges into and from MS4s containing pollutants which have not been reduced to the Maximum Extent Practicable (MEP). 3. Discharges listed in the Regional Board's Water Quality Control Plan for the San Diego Basin (Basin Plan). 4. Urban runoff into and from MS4s, unless exempted under section 8.28.210, Exempted Discharges, of this ordinance, or authorized by a separate NPDES permit issued by the Regional Board, State Water Resources Control Board (State Board), or Environmental Protection Agency (EPA). 5. Sewage; 6. Wash water from hosing or cleaning gas stations, vehicle maintenance facilities, or other related services; 7 Wash water from hosing, cleaning, repairing, or maintaining motorized equipment or machinery, 8. Runoff containing pollutants associated with construction sites, activities, materials, or waste; 9. Runoff containing pollutants associated with industrial sites, activities, materials, or waste; 10. Runoff from mobile operations such as automotive detailing, window washing, carpet and drape cleaning, pet services, power washing, etc.; 11. Runoff from hosing or cleaning parking lots, streets, alleys, gutters, sidewalks, driveways, patios, plazas, work yards, and outdoor eating or drinking areas and their associated trash enclosures, etc.; R:/Ords 2012/Ords 12- 6 12. Runoff from material storage areas containing toxic or hazardous chemicals, fuels, grease, oil, and other related substances; 13. Swimming pool and other non -potable water containing chlorine, biocides, chemicals, filter or acid backwash, or other pollutants; 14. Sediment, pet waste, and trash; 15. Runoff containing pollutants associated with landscape activities, materials, or waste; 16. Runoff containing pollutants associated with food -related establishments, activities, materials, or wastes; 17. Runoff caused by irrigation water. 8.28.210 Exempted Discharges. A. The following discharges are exempt from discharge prohibitions established by this Ordinance: 1. Diverted stream flows; 2. Rising ground water; 3. Uncontaminated ground water infiltration; 4. Uncontaminated pumped ground water; 5. Foundation drains; 6. Springs; 7. Water from crawl space pumps; 8. Footing drains; 9. Air conditioning condensation; 10. Flows from riparian habitats and wetlands; 11. Water line flushing other than fire sprinkler system maintenance and testing (Discharges from fire sprinkler maintenance and testing require a separate NPDES permit); 12. Discharges from potable water sources other than water main breaks; R:/Ords 2012/Ords 12- 7 13. Individual residential car washing, unless the City, San Diego Regional Water Quality Control Board, State Water Resources Control Board, or EPA identifies the discharge as a source of pollutants to water courses; 14. Emergency firefighting flows due to firefighting activities; and 15. Swimming pool water, provided such discharges are de -chlorinated and do not contain biocides, chemicals, filter or acid backwash, or other pollutants. 8.28.220 Prohibition on Illicit Connections. A. No person shall: 1. Cause, permit, allow, or facilitate any agent, employee, or independent contractor, to establish, construct, maintain, operate or utilize any illicit connection; 2. Cause, permit, allow, or facilitate any prohibited discharge listed in Section 8.28.200 (Prohibited Discharges) into or from any illicit connection; 3. Cause, permit, allow or facilitate any discharge that would result in or contribute to a violation of the City's MS4 permit, any State General Permit, or any other NPDES permit issued by the Regional Board, the State Board, , or EPA, either separately or in combination with other discharges, into or from any illicit connection. B. The prohibition against illicit connections shall apply, regardless of whether the connection was established prior to the date on which this Ordinance was enacted. C. A civil or administrative violation of this Ordinance shall occur, regardless of a person's negligence or their intent to construct, maintain, operate or utilize an illicit connection or to cause, permit, allow, or facilitate any prohibited discharge. 8.28.230 Liability for Prohibited Discharges. A. NPDES MS4 Permit. Any discharge that results in or contributes to a violation of the City's most current version of its NPDES MS4 permit or any amendment or revision thereto or re -issuance thereof either separately considered or when combined with other discharges, is a violation of this Ordinance and is prohibited. Liability for any such discharge shall be the responsibility of the person(s) causing or responsible for the discharge, and such person(s) shall immediately eliminate the discharge and defend, indemnify and hold harmless the City in any administrative or judicial enforcement action relating to such discharge. R:/Ords 2012/Ords 12- 8 B. NPDES Permits for Commercial, Industrial, Construction and Dewatering Activities. Any person associated with commercial, industrial, construction, dewatering or other activities and discharges subject to the City's current NPDES MS4 permit or any other NPDES Permit issued by the San Diego Regional Water Quality Control Board (Regional Board), State Water Resources Control Board (State Board), or Environmental Protection Agency (EPA) shall comply with all requirements of such permits. Proof of compliance with said NPDES general permits may be required by the City Engineer prior to issuance of any city grading, building, or occupancy permits. (Ord. 99-10 § 1 (part)). 8.28.240 Liability for Illicit Connections. Liability for any illicit connection shall be the responsibility of the person(s) causing or responsible for the connection, and such person(s) shall immediately eliminate the illicit connection and defend, indemnify and hold harmless the City in any administrative or judicial action relating to such connection. Article III. Legal Authority and Enforcement Sections: 8.28.300 Responsibility for Administration. 8.28.310 Violations and Penalties. 8.28.320 Enforcement. 8.28.300 Responsibility for Administration This Ordinance shall be administered for the City of Temecula by the City Engineer or his or her representative. 8.28.310 Violations and Penalties. A. It shall be unlawful for any person to conduct any work or business, or cause the same to be done, contrary to or in violation of any of the provisions of this Ordinance and State or Federal laws. B. The issuance of a grading or building permit, performance of permit inspections, or issuance of a certificate of occupancy may be withheld, revoked or suspended on property on which a violation of the provisions of this Ordinance exist, including work not performed in accordance with the approved plans, until such violation(s) has been corrected to the satisfaction of the City Engineer. C. For existing industrial and commercial business facilities or activities, including mobile operations, violations of this Ordinance may be grounds for the R:/Ords 2012/Ords 12- 9 suspension or revocation of a City business license in accordance with Chapter 5.04, Business Licenses and Regulations, of the Temecula Municipal Code. 8.28.320 Enforcement. Violation of the provisions of this Ordinance shall be prosecuted pursuant to the provisions of Chapters 1.20 (General Penalty) and 1.21 (Administration Penalties — Citations) of the Temecula Municipal Code and may be abated as public nuisances pursuant to Chapter 8.12 of the Temecula Municipal Code. Article IV. Permits Sections: 8.28.400 Permit Requirements for Construction, Commercial, and Industrial Activities. 8.28.410 Penalties. 8.28.420 Compliance with Laws. 8.28.400 Permit Requirements for Construction and Industrial/Commercial Activities. A. State -issued Permits. Any person causing, permitting, allowing, or facilitating a prohibited discharge must: (1) Immediately discontinue the discharge, or (2) Be enrolled under an NPDES permit, issued by the Regional Board, State Board, or EPA, that specifically allows such discharge to occur, or (3) Comply with the obligations required by the city's NPDES MS4 permit and this ordinance and provide proof of compliance, including identification and implementation of specific pollution prevention measures, also known as Best Management Practices (BMPs), and their effectiveness at reducing or eliminating such discharges in a form acceptable to the City Engineer, or his/her designated representative, prior to the issuance of any grading, building or occupancy permits, or any other type of permit or license issued by the City. B. City -issued Permits. An application for any of the following permits or approvals shall demonstrate how the requirements of this Ordinance will be met. The permit or approval shall not be approved unless the City Engineer determines that the application complies with the requirements of this Ordinance: 1. Commercial Development Plan 2. Residential Development Plan 3. Industrial Development Plan R:/Ords 2012/Ords 12- 10 4. Grading Plan 5. Building Permit 6. Improvement Plan 7. Conditional Use Permit 8. Tentative Map Modifications 9. Map Modifications C. Permit Suspensions or Revocations. The City Engineer may suspend or revoke any permit issued by the City when it is determined that: 1. The permittee has violated any term, condition, or requirement of the permit, or any applicable provision of this Ordinance; 2. The circumstances have changed so that it is no longer appropriate to exempt the Discharge. 3. The permittee fails to comply with any schedule for compliance issued pursuant to this Ordinance; or 4. Any regulatory agency, including the EPA, the State Board or Regional Board having jurisdiction over the discharge, notifies the City that the discharge should be terminated. D. Permit Modifications. The City Engineer may modify any permit when it is determined that: 1. Federal or state law requirements have changed in a manner that necessitates a change in the permit; or 2. The permittee's discharge or the circumstances under which the discharge occurs have changed; or 3. A change to the permit is necessary to ensure compliance with the latest version of the City's NPDES MS4 permit and objectives of this Ordinance, or to protect the quality of receiving waters. E. Appeals. The determination that a permit shall be denied, suspended, revoked or modified may be appealed pursuant to the procedures identified in Article III (Legal Authority and Enforcement) of this Ordinance. The permittee may request a temporary variance to continue to discharge pending issuance of a final decision through the appeal process. R:/Ords 2012/Ords 12- 11 F. Notifications. The permittee shall be informed of any change in the permit terms and conditions at least forty-five (45) business days prior to the effective date of the modified permit. 8.28.410 Penalties. Any violation of the terms, conditions and requirements relating to the control of discharges to the storm drain system of any permit issued by the City shall constitute a violation of this Ordinance and subject the violator to the administrative, civil and criminal remedies available under this Ordinance. 8.28.420 Compliance with Laws. Compliance with the terms, conditions and requirements of a permit issued by the City shall not relieve the permittee from compliance with all federal, state and local laws, regulations and permit requirements, applicable to the activity for which the permit is issued. Sections: 8.28.500 8.28.510 8.28.520 Article V. Control of Urban Runoff New Developments, Modifications to Existing Developments, and One -acre Threshold Projects. Expiration of plans. Existing development. 8.28.500 New Developments, Modifications to Existing Developments, and One -acre Threshold Projects. A. General Requirements. New development, modifications to existing developments, and one -acre threshold projects shall be designed to control pollutants in storm water and urban runoff so as to prevent exceedances of water quality objectives, violations to designated beneficial uses or State policy with respect to maintaining high quality waters, or degradation of water quality such that a condition of pollution or contamination is created or aggravated. The City Engineer shall approve the BMPs that may be implemented to prevent such deterioration and shall approve the manner of implementation. New development, modifications to existing development, and one -acre threshold projects shall comply with the following: B Construction Runoff Compliance. All individual grading and building projects with active grading or building permits shall implement erosion and sediment measures, including all other necessary pollution prevention controls, throughout R:/Ords 2012/Ords 12- 12 the project, year-round. If the project meets or exceeds one acre of land disturbance, the project must also enroll under, and adhere to all of the requirements of, the latest version of the State Construction General permit (CGP) to ensure that all pollutants throughout and from the site will be either eliminated or reduced to the maximum extent practicable, and will not cause or contribute to an exceedance of water quality objectives as described in the San Diego Regional Water Quality Control Board Basin Plan. All grading and building activities will be in compliance with the Grading, Erosion and Sediment Control Ordinance; the Grading Manual; other applicable ordinances; Federal, State, and local permits; and other applicable requirements. C. Standard Storm Water Mitigation Plan (SSMP) / Water Quality Management Plan (WQMP) Required. New development, modifications to existing development, and one -acre threshold projects shall comply with the following: 1. A Standard Storm Water Mitigation Plan (SSMP), also known as the Water Quality Management Plan (WQMP), shall be required for: a. All new development projects that create 5,000 square feet of impervious surface; b. Modifications to existing developments (redevelopments) that create, add, or replace 5,000 square feet of impervious surface; c. New and redevelopment projects that create, add, or replace 2,500 square feet of impervious surface and are located adjacent to, and discharging into, a natural drainage channel or other Environmentally Sensitive Area; d. Projects that disturb one -acre of land (one -acre threshold projects), regardless of impervious surface coverage; e. All other categories listed in the latest version of the City's NP DES MS4 Permit. 2. Projects not requiring a SSMPIWQMP will be required to implement equivalent BMPs designated by the City according to conditions and requirements established by the City Engineer. 3. A SSMP/WQMP shall be required if the City Engineer determines that the development may result in the discharge of significant levels of a Pollutant into any tributary to any storm drain system. R:/Ords 2012/Ords 12- 13 D. Contents of a SSMPNVQMP. 1. The BMPs identified in the SSMPNVQMP shall address Low Impact Development (LID), hydromodification, source controls and treatment controls by implementing the following practices that include, but are not limited to: a. Controlling pollutants and runoff velocities, volumes, durations, and peak flows from the post -development conditions to pre - development conditions; b. Conserving natural areas where feasible; c. Constructing streets, sidewalks, or parking lot aisles to the minimum widths allowable, provided public safety is not compromised; d. Minimizing the impervious footprint of the project; e. Minimizing soil compaction to landscaped areas; f. Minimizing disturbances to natural drainages; g. Disconnecting impervious areas with pervious areas; h. Identifying pollutants for which water bodies receiving the development's runoff are listed as impaired under the latest version of the CWA section 303(d) list and all identifying pollutants associated with the land use of the development. i. Correctly designing BMP's to effectively remove or treat the pollutants associated with the project and its' nearest receiving water; j. Creating buffer zones between the project and adjacent water bodies; k. Preventing downstream erosion; I. Including storm drain stenciling and signage; m. Including properly designed outdoor material storage areas; n. Including properly designed trash storage areas; R:/Ords 2012/Ords 12- 14 o. Including proof of a mechanism to ensure ongoing long-term BMP maintenance of all structural treatment BMPs and subsequent transfers of ownership. P. q. Increasing permeable areas; Implementing BMPs close to pollutant sources and prior to discharging into receiving waters; r. Ensuring that post -development runoff does not contain pollutants which cause or contribute to an exceedance of water quality objectives, as outlined in the SDRWQCB Basin Plan, and has been reduced to the MEP; s. Not constructing BMPs in receiving waters; and t. Not using a receiving water as a BMP 2. During the planning application submittal process for any new development, modifications to existing development, or land disturbance activities meeting the one -acre threshold, the permittee shall submit a SSMPNVQMP. The applicant shall obtain the City Engineer's acceptance of a SSMP/WQMP prior to the issuance of a permit land use approval or, at the City's discretion, prior to recordation of a map. The Public Works Department shall review all SSMPNVQMPs and impose terms, conditions and requirements on the project in accordance with the latest version of the City's NPDES MS4 permit and this Ordinance prior to the City's issuance of a permit, approval, or map. 3. New development and modifications to existing development shall implement and adhere to the terms, conditions and requirements of the approved SSMPNVQMP. 4. The City Engineer may require that the SSMPNVQMP, or components within the SSMPNVQMP, be recorded with the County Recorder's office. The signature of the property owner, or successor in interest, shall be sufficient for the recording of the plan or any revised plan. A signature on behalf of the City shall not be required for recordation. E. Continuation of Terms, Conditions and Requirements for New Developments, Modifications to Existing Developments, and One -Acre Threshold Projects. All terms, conditions and requirements which the Planning and Public Works Departments have initially imposed pursuant to this Section for either a new development, modifications to an existing development, or a land disturbance activity meeting the one -acre threshold shall remain in effect upon the transfer of the property. Any owner of the property, or their successors, or assigns, shall be R:/Ords 2012/Ords 12- 15 in violation of this Ordinance if they fail to implement and/or adhere to the terms, conditions and requirements imposed pursuant to this Section. 8.28.510 Expiration of Plans. A. Approved plans for which no inspections have occurred shall expire 180 days following the date of submittal and may be returned to the applicant or may be destroyed by the City Engineer without additional notice to the applicant. B. The City Engineer may extend the time for action by the applicant for a period not exceeding 180 days upon written request by the applicant showing that circumstances beyond the reasonable control of the applicant have prevented action from being taken. C. In order to renew action after the plans have expired pursuant to the Ordinance, the applicant shall resubmit the plans and pay the most current plan review fee. 8.28.520 Existing Development. A. General Requirements. Existing development shall prevent pollutants from discharging into any private or public storm drain system, and shall control storm water and urban runoff so as to prevent exceedances of water quality objectives, violations to designated beneficial uses or State policy with respect to maintaining high quality waters, or degradation of water quality such that a condition of pollution or contamination is created or aggravated. The City Engineer shall identify the BMPs that shall be implemented to prevent such deterioration and shall identify the manner of implementation. B. Industrial and Commercial Business Facilities and Activities. Each person in charge of day to day operations of an industrial or commercial business facility or activity in the City shall implement minimum BMPs as may be designated by the City Engineer. For those facilities that are tributary to impaired water bodies, or are directly adjacent to, or discharging directly into, receiving waters, BMPs shall include additional BMPs as the City Engineer may require. C. Common Interest Areas, Homeowners' Associations, and Property Management Organizations. Each person who owns, operates, or is in charge of day to day activities of common interest areas on Private Property in the city shall ensure that runoff from within common interest areas, including private roads, drainage facilities, and other components of the storm drain system, meets the objectives of the latest version of the City's NPDES MS4 permit and this Ordinance. D. Litter Control. 1. No person shall dump, dispose, or stockpile any waste material, including but not limited to common household rubbish or garbage of any kind R:/Ords 2012/Ords 12- 16 (whether generated or accumulated at a residence, business or other location), upon any public or private property, whether occupied, open or vacant, including but not limited to, any street, sidewalk, alley, right-of- way, open area or point of entry to the storm drain system, except in trash containers, or at a lawfully established waste disposal facility. 2. Any person who owns or occupies a property on which a prohibited disposal of waste materials occurs shall ensure that all such waste materials are properly collected and disposed of within a reasonable period of time. 3. Any person who either owns or occupies property and who fails to comply with the requirements of this Ordinance may be charged with creating a nuisance upon the property. Article VI. Regulatory Inspections Sections: 8.28.600 Right to Inspect. 8.28.610 Records Review. 8.28.620 Authority to Sample and Test. 8.28.630 Monitoring. 8.28.640 Test Results. 8.28.600 Right to Inspect. A. Normal Conditions. For routine inspections, the City Engineer may inspect active and inactive construction sites, existing industrial and commercial business facilities and activities, completed developments, and vacant or abandoned properties that were required to install BMPs, subject to this Ordinance at reasonable times and in a reasonable manner to carry out the purposes of this Ordinance. If entry for a regulatory inspection is refused by an owner, operator, occupant, or representative of any construction site, business facility or activity, completed development, or vacant or abandoned property that installed BMPs, an inspection warrant shall be obtained prior to inspection. 1. When any new BMP is installed on private property as part of a project that requires a City permit or business license, in order to comply with this Ordinance, the property owner, occupant, operator, or representative shall provide the City access for inspection of BMPs to ensure that each BMP is working properly. This includes the right to enter the property without prior notice, as needed, when the City has a reasonable basis to believe that the BMP is not working properly, or to enter for any follow-up inspections, R:/Ords 2012/Ords 12- 17 or to enter when necessary for abatement of a nuisance or correction of a violation of this Ordinance. 2. Inspections may include all actions necessary to: a. Determine whether any illegal discharges or illegal connections exist; b. Determine whether the BMPs installed and implemented continue to ensure compliance with this ordinance; c. Determine whether the BMPs are being properly maintained; d. Determine whether the facility or activity complies with the requirements of this Ordinance; e. Identify products produced, processes conducted, chemicals used and materials and waste stored on or contained within the property that could constitute a threat to water quality if a discharge occurs; f. Identify point(s) of discharge of all wastewater and processed water; h. Identify point(s) of discharge of all surface runoff and runoff through a storm drain system; i. Locate any source(s) of any Prohibited Discharge; Evaluate compliance with any permit issued by the City relating to a discharge to the Storm Drain System; or k. Investigate any complaints forwarded to the City by third parties related to discharges. This may include, but may not be limited to sampling, metering, visual inspections, and records review. B Emergency Conditions. If the City Engineer has reasonable cause to believe that polluted storm water runoff or non-stormwater runoff is actively discharging from the property onto any public street, inlet, gutter, or any other storm drain system, the City Engineer shall have the right to immediately enter and inspect said property regardless of whether said property is occupied or unoccupied, and regardless of whether formal permission to inspect said property has been obtained. R:/Ords 2012/Ords 12- 18 8.28.610 Records Review. The City Engineer may inspect the property owner's, occupant's, operator's, or representative's records relating to processes presently or previously occurring on-site, material and/or chemical inventories, facility maps or schematics and diagrams, Material Safety Data Sheets, hazardous waste manifests, business plans, pollution prevention plans, State General Permits, Stormwater Pollution Prevention Plans, Monitoring Program Plans, any records relating to Illicit Connections, Prohibited Discharges, or any other source of contribution or potential contribution of Pollutants to the Storm Drain System. Records, reports, analyses, or other information required under this Ordinance may be inspected and copied, and photographs taken to document a condition and/or a violation of this Ordinance. 8.28.620 Authority to Sample and Test. The City Engineer may inspect, sample and test any surface runoff into and from any onsite storm drain system or BMP, soils area (including groundwater testing), process discharge, materials within any raw -product or waste storage areas (including any container contents), and/or discharge from any wastewater treatment system for the purpose of determining the potential for contribution of pollutants to the storm drain system. The City Engineer may investigate the integrity of all storm drain and sanitary sewer systems, or other pipelines on the property using appropriate tests, including but not limited to smoke and dye tests or video surveys. The City Engineer shall be authorized to document conditions on the property by any reasonable means. It shall be a violation of this Ordinance for anyone other than the City Engineer to tamper, dismantle or otherwise intentionally disable, modify or in any way damage such monitoring devices. 8.28.630 Monitoring. The City Engineer may erect and maintain monitoring devices for the purpose of measuring any discharge or potential source of discharge to the Storm Drain System. 8.28.640 Test Results. Upon submission of a written request by the property owner, occupant, operator, or representative, the City Engineer shall provide copies of all monitoring and test results conducted to the owner or occupant. R:/Ords 2012/Ords 12- 19 Article VII. Plan Review and Inspection Fees Sections: 8.28.700 SSMPNVQMP Review Fees — New Developments, Modification to Existing Developments, and One -acre Threshold Projects. 8.28.710 Inspection Fees. 8.28.720 Refunds. 8.28.700 SSMPNVQMP Review Fees — New Developments, Modifications to Existing Developments, and One -acre Threshold Projects. When SSMP/WQMPs are required pursuant to the provisions of this Ordinance, the City Engineer shall collect the required plan review fee and/or deposit as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. 8.28.710 Inspection Fees. A. Development Projects. Post -construction BMP inspections are required following the completion of the project and for as long as the site generates pollutants in accordance with the latest version of the City's NPDES MS4 permit, for new developments, modifications to existing developments, and one -acre threshold projects, and pursuant to the provisions of this Ordinance. The City Engineer shall collect the inspection fees as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. B. Existing Commercial and Industrial Businesses. In addition to the City's annual business licensing requirements pursuant to Chapter 5.04, Business Licenses and Regulations, of the City's Municipal Code, existing commercial and industrial businesses, listed in the latest version of the City's NPDES MS4 Permit, or as determined by the City Engineer, shall pay an annual inspection fee to ensure compliance with the City's NPDES Permit, as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. 8.28.720 Refunds. After submittal and commencement of processing by the City, no fee(s) collected pursuant to this division, shall be refunded in whole or in part, except as provided as follows: A. Inspection fees may be refunded, less any City expenses incurred, at any time prior to the start of the work upon the applicant's written request, provided any City permit has expired or has been withdrawn. R:/Ords 2012/Ords 12- 20 B. No refund shall be made if the applicant or permittee has any outstanding debts owed to the City, or if corrective work remains to be done. C. No refund shall be made pursuant to this section if a request for refund is submitted to the City more than one (1) year from the date of payment of the fee as to which a refund is claimed. Article VIII. Definitions of Terms Sections: 8.28.800 Definitions. Whenever in this Ordinance and the Manual, or in any resolution or standard adopted by the City Council pursuant to this Ordinance, the following terms are used, they shall have the meaning ascribed to them in this section, unless it is apparent that some other meaning is intended: "Authorized Inspector" means the City Engineer and all persons designated by him/her and under his/her instruction and supervision, who are assigned to investigate compliance with, detect violations of, and/or take actions pursuant to this Ordinance. "Best Management Practices" or "BMPs" means, as defined in 40 CFR 122.2, schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to prevent or reduce the pollution of waters of the U.S. BMPs also include treatment requirements, operating procedures and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw material storage. "City Engineer" means the Director of Public Works/City Engineer of the City of Temecula, or his or her designee. "Compliance Schedule" means the time period allowed by the City for a discharger to achieve compliance with the requirements of this Ordinance. The Compliance Schedule shall contain specific dates by which adequate treatment facilities, devices, or any other related equipment and/or procedures shall be installed or implemented. "Construction Activity" means any activity used in the process of developing, redeveloping, enhancing, or maintaining land, including, but not limited to, land disturbance, building construction, paving and surfacing, storage or disposal of construction related materials. "Construction Site" means any project requiring a local grading or building permit, including projects requiring coverage under the Construction General Permit (CGP) that R:/Ords 2012/Ords 12- 21 involves soil disturbing activities. Soil disturbing activities include clearing, grading, excavation and any other disturbances to ground. This definition includes stockpiling. "Contamination" means, as defined in the Porter-Cologn Water Quality Control Act, contamination is "an impairment of the quality of waters of the State by waste to a degree which creates a hazard to the public health through poisoning or through the spread of disease. `Contamination' includes any equivalent effect resulting from the disposal of waste whether or waters of the State are affected." "Co -Permittee" means the County of Riverside, the Riverside County Flood Control and Water Conservation District and the City of Murrieta which are responsible for compliance with the terms of the Permit. "CWA" means the Clean Water Act. "DAMP" means the Riverside County Drainage Area Management Plan, as the same may be amended from time to time. "Discharge" means any release, spill, leak, flow, escape, leaching (including subsurface migration or deposition to groundwater), dumping or disposal of any liquid, semi-solid or solid substance. "Discharge Exception" means those activities not restricted or prohibited by this Ordinance or exempted under Section A of the Permit or a subsequent Permit. "Discharger" means any person, any property owner, any business owner or operator, or any occupant of any unit, building, premises or lot within the City, who either discharges or causes to be discharged any of the substances listed under "Discharge," above, either directly or indirectly, into the City's Storm Drain System. In any action taken to enforce this Ordinance, the burden shall be on the person who is the subject of such action to establish that a Discharge was within the scope of this discharge Exception. "Enforcing Attorney" means the City Attorney, or the District Attorney acting as counsel to the City of Temecula, and his/her designee, which counsel is authorized to take enforcement action as described herein. For purposes of criminal prosecution, only the District Attorney and/or City Attorney, or his/her designee, shall act as the Enforcing Attorney. "EPA" means Environmental Protection Agency, which is an agency of the federal government of the United States charged with developing, implementing and enforcing environmental protection laws that ensure clean air, clean water, clean soil, safe pesticides and waste recycling and reduction. "ESA" means Environmentally Sensitive Areas "in which plant or animal life or their habitats are either rare or especially valuable because of their special nature or role in R:/Ords 2012/Ords 12- 22 an ecosystem and which would easily be disturbed or degraded by human activities and developments" (California Public Resources Code section 30107.5). ESAs subject to urban runoff requirements included but are not limited to all CWA section 303 (d) impaired water bodies, areas designated as Areas of Special Biological Significance by the SWRCB (Basin Plan); water bodies designated with the RARE beneficial use by the SWRCB (Basin Plan); areas within the Western Riverside County Multi -Species Habitat Conservation Plan (MSHCP) plan areas that contain rare or especially valuable plant or animal life or their habitat; and any other equivalent environmentally sensitive areas which the Permittees have identified. "Hearing Officer" means the City Engineer or his/her designee, who shall preside at any administrative hearings authorized by this Ordinance, and who is authorized to issue final decisions on the matters raised therein. "Hydromodification" means alteration of the hydrologic characteristics of coastal and noncoastal waters, which in turn could cause degradation of water resources. "Illicit Connection" means any connection to the MS4 that conveys an illicit discharge. "Illicit Discharge" means any discharge to the MS4 that is not composed entirely of storm water except discharges pursuant to a NPDES permit or discharges exempt pursuant to Section 8.28.210 of this ordinance. "Invoice for Costs" means the actual costs and expenses of the City, including but not limited to administrative overhead, salaries and other expenses recoverable under California law, incurred during any Inspection conducted pursuant to Article IV of this Ordinance or where a Notice of Noncompliance, Administrative Compliance Order or other enforcement option under Article V of this Ordinance is utilized to ensure compliance with this Ordinance. "Low Impact Development (LID)" is a land planning and engineering design approach to managing storm water runoff and emphasizes conservation and use of on-site natural features to protect water quality. This approach implements engineered small-scale hydrologic controls to replicate the pre -development hydrologic regime of watersheds through infiltration, filtration, storing, evaporating, and detaining runoff close to its source. "Maximum Extent Practicable" ("MEP") as defined in the City's MS4 permit, means the technology-based standard established by Congress in CWA section 402(p)(3)(B)(iii) for storm water that operators of MS4s must meet. Technology-based standards establish the level of pollutant reductions that dischargers must achieve, typically by treatment or by a combination of source control and treatment control BMP's. MEP generally emphasizes pollution prevention and source control BMP's primarily (as the first line of defense) in combination with treatment methods serving as a backup (additional line of defense). MEP considers economics and is generally, but not necessarily, less stringent than BAT (best available technology). The definition of MEP is dynamic and R:/Ords 2012/Ords 12- 23 will be defined by the following process over time; municipalities propose their definition of MEP by way of the SWMP. Their total collective and individual activities conducted pursuant to the SWMP becomes their proposal for MEP as it applies both to their overall effort, as well as to specific activities (e.g., MEP for street sweeping, or MEP for MS4 maintenance). "Modifications to existing Development" means the creation or addition of impervious surfaces or the making of improvements to an existing structure on an already developed site; replacement of impervious surfaces that are not part of a routine maintenance activity; and land disturbing activities related to structural or impervious surfaces. This definition is consistent with the term "Redevelopment" as referenced in the MS4 permit. "Municipal Separate Storm Sewer System (MS4)", as defined in the City's MS4 permit, means a conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains): (i) Owned or operated by a State, city, town, borough, county, parish, district, association, or other public body (created by or pursuant to State law) having jurisdiction over disposal of sewage, industrial wastes, storm water, or other wastes, including special districts under State law such as sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or designated and approved management agency under section 208 of the CWA that discharges to waters of the United States; (ii) Designated or used for collecting or conveying storm water; (iii) Which is not a combined sewer; (iv) Which is not part of the Publicly Owned Treatment Works (POTVV) as defined at 40 CFR 122.26. "New Development" means all public and private residential (whether single family, multi -unit or planned unit development), industrial, commercial, retail, and other non- residential construction projects, or grading for future construction, for which a land use approval, grading permit, building permit or street improvement permit is required. "Non -Storm Water Runoff' means all discharges to and from a MS4 that do not originate from precipitation events. "NPDES or "National Pollutant Discharge Elimination System" means the national program for issuing, modifying, revoking and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under Sections 307, 318, 402, and 405 of the CWA. "One -Acre Threshold Project" means all public and private post -construction pollutant - generating projects that result in the disturbance of one acre or more of land. "Owner or Operator" means the owner or operator of any facility or activity subject to regulation under the NPDES program. R:/Ords 2012/Ords 12- 24 "Permit" means the current NPDES permit issued by the Regional Board, State Board, or EPA under the authority of the Federal Clean Water Act or California's Porter - Cologne Water Quality Control Act, or any succeeding NPDES permit, and any other currently applicable municipal discharge permit[s], which establishes waste discharge requirements applicable to stormwater and urban runoff within the City. "Permittee" means any person, property owner, contractor, or authorized agent to whom a permit is issued pursuant to this Ordinance. "Person" means an individual, association, partnership, corporation, municipality, State or Federal agency, or any agent or employee thereof [40 CFR 122.2]. "Pollutant" means any agent that may cause or contribute to the degradation of water quality such that a condition of pollution or contamination is created or aggravated. "Pollution" as defined in the Porter -Cologne Water Quality Control Act is the alteration of the quality of the waters of the State by waste, to degree that unreasonably affects either of the following: 1) The waters for beneficial uses; or 2) Facilities that serve these beneficial uses. Pollution may include contamination. "Post -Construction BMPs" means a subset of BMPs including structural and non- structural controls which detain, retain, filter, or educate to prevent the release of pollutants to surface waters during the final functional life of developments. "Prohibited Discharge" means any Discharge which contains any Pollutant, from public or private property to (i) the Storm Drain System; (ii) any upstream flow, which is tributary to the Storm Drain System; (iii) any groundwater, river, stream, creek, wash or dry weather arroyo, wetlands area, or marsh; or (iv) which is otherwise prohibited by the Permit. The term "Prohibited Discharge" shall not include discharges allowable under the Discharge Exception. "Receiving Waters" means the Federal and State waters. This applies to natural drainage channels, active or not, including all tributaries leading to streams, creeks, rivers, and other waterbodies. "Redevelopment" means all public and private projects that create, add, or replace at least 5,000 square feet of impervious surfaces on an already developed site. "Regional Board" or "SDRWQCB" refers to the San Diego Regional Water Quality Control Board which has jurisdiction over the City. "Modifications to existing development" means the rehabilitation or reconstruction of public or private residential (whether single family, multi -unit or planned unit development), industrial, commercial, retail, or other non-residential structures, for which either a land use approval, grading permit, building permit or Non-residential Plumbing Permit is required. R:/Ords 2012/Ords 12- 25 "Site" means the real property on which activities subject to this Ordinance may occur. "State Board" or "SWRCB" means the State Water Resources Control Board. "State General Permit" means a State General Permit regulating the discharge of pollutants from industrial activities, construction activities, or any other type of activity, , as the same may be amended from time to time, and the terms and requirements of either or both permits. In the event the EPA revokes the in -lieu permitting authority of the State Board, then the term State General Permit shall also refer to any EPA - administered stormwater control program for industrial activities, construction activities, or any other type of activity that is subsequently regulated through a state general Permit. "Storm Drain System" means street gutter, channel, storm drain, constructed drain, lined diversion structure, wash area, inlet, outlet, stream, creek, river, or other facility within the City limits, which is a part of or tributary to the County -wide stormwater runoff system and owned, operated, maintained or controlled by the City, the County of Riverside, the Riverside County Water Conservation and Flood Control District or any Co -Permittee, and used for the purpose of collecting, storing, transporting, or disposing of stormwater. "Stormwater Manual" means the City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control. "Stormwater Runoff" means that part of precipitation (rainfall) which travels via flow across a surface to the MS4 or receiving waters from impervious, semi -pervious or pervious surfaces. "Urban Runoff" means surface water flow produced by non-stormwater resulting from active construction sites and existing residential, commercial and industrial activities involving the use of potable and non -potable water. "SSMP/WQMP" means a Standard Storm Water Mitigation Plan, also known as a Water Quality Management Plan." Section 3. The City Council authorizes and directs the Director of Public Works/City Engineer to prepare and utilize a manual of standards setting forth the administrative procedures and technical requirements necessary to implement the provisions of this Ordinance. Such rules, procedures, and requirements shall be entitled "The City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control". Section 4. Environmental Determination. Active and inactive construction sites, existing industrial/commercial business facilities and activities, completed developments, vacant or abandoned properties that were required to install BMPs, and existing residential neighborhoods regulated by this Ordinance represent an R:/Ords 2012/Ords 12- 26 implementation component of the adopted General Plan to mitigate potential and theoretical impacts to water quality. The general impacts of the General Plan were evaluated in the Final Environmental Impact Report that was prepared for the updated General Plan. The Final EIR for the General Plan was certified by the City Council on April 12, 2005. The adoption of the proposed Ordinance will allow the City to establish procedures and requirements that will regulate pollutants in stormwater and urban runoff within the City. The proposed Ordinance is expected to result in benefits to Federal and State waters and the protection of the environment. No new development will occur because of the adoption of this Ordinance. Therefore, this project is categorically exempt from CEQA pursuant to the provision of Sections 15308 and 15601(b)(3), and therefore, no further environmental review is required. The City further acknowledges that the action is the replacement of the existing regulatory ordinance with an ordinance of similar character reflecting the current state of the applicable law. In light of this deminimus substitution the general rule of CEQA as set forth in State CEQA Guidelines Section 15601(b)(3) is also deemed applicable to this action as it can be seen with certainty that the adoption of this superseding ordinance will not cause new or additional adverse effects upon the environment. Section 5. Severability. If any portion, provision, section, paragraph, sentence, or word of this Ordinance is rendered or declared to be invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining portions, provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect and shall be interpreted by the court so as to give effect to such remaining portions of the Ordinance. Section 6. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption. Section 7. Notice of Adoption. The City Clerk shall certify to the adoption of this Ordinance and cause it to be published in the manner required by law. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this day of , 2012. Chuck Washington, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] R:/Ords 2012/Ords 12- 27 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 12-_ was duly introduced and placed upon its first reading at a meeting of the City Council of the City of Temecula on the 12th day of June, 2012, and that thereafter, said Ordinance was duly adopted by the City Council of the City of Temecula at a meeting thereof held on the day of , 2012, the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk R:/Ords 2012/Ords 12- 28 ORDINANCE NO. 12 -XXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 8.28 OF THE TEMECULA MUNICIPAL CODE WHICH IMPOSES THE REQUIREMENTS OF THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM ("NPDES") PERMIT CONCERNING STORMWATER RUNOFF QUALITY; POLLUTION DISCHARGES; CONTROL OF NON -STORM WATER URBAN RUNOFF; INSPECTIONS OF SOURCES OF DISCHARGES; ENFORCEMENT OF WATER QUALITY AND DISCHARGE REGULATIONS AND PERMITS WITHIN THE CITY OF TEMECULA, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PREPARE A MANUAL SETTING FORTH THE ADMINISTRATIVE RULES, PROCEDURES, AND REQUIREMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE The City Council of the City of Temecula, does ordain as follows: Section 1: The federal Clean Water Act (33 U.S.C. § 1251,) and California's Porter - Cologne Water Quality Control Act provide for the regulation and reduction of pollutants discharged into Federal and State waters, respectively, by extending National Pollutant Discharge Elimination System ("NPDES") requirements to storm water and non -storm water urban runoff discharged into and from municipal storm drain systems. Section 2: The City of Temecula (the "City") is a co -permittee under the current version of the NPDES Municipal Separate Storm Sewer System ("MS4") permit ("MS4 permit") regulating waste discharges into and from those portions of the storm drain system in Riverside County that are located within the jurisdiction of the San Diego Regional Water Quality Control Board (Regional Board). As a co -permittee under the MS4 Permit, the City is required to adopt water quality ordinances and implement procedures with respect to discharges into the municipal separate storm sewer system. Section 3: The City has previously adopted ordinances to ensure that it possesses the legal authority necessary to control discharges to and from those portions of the Storm Drain System over which it has jurisdiction, in order to comply with the MS4 Permit, and to specifically prohibit certain discharges identified in the MS4 Permit. Section 4: This Ordinance is also intended to further confirm the City's legal authority to control discharges of Pollutants, as that term is defined under Article VIII, "Definition of Terms," to and from those portions of the Storm Drain System over which the City has jurisdiction, as required by the MS4 Permit, and thereby fully and timely comply with the terms of the MS4 Permit. Section 5: In order to control in a cost-effective manner, the quantity and quality of storm water and non -storm water urban runoff to the maximum extent practicable, the adoption of reasonable regulations, as set forth herein, is essential. Section 6: This Ordinance is being amended in order to comply with the current version of the federal requirements for the control of pollutants to storm water and non -storm water urban runoff (urban runoff), which enters the Storm Drain System throughout the portions of Riverside County covered by the MS4 Permit. 11086-06231825507v1.doc Section 7: The City is authorized by Article XI, §5 and §7 of the State Constitution to exercise the police power of the State by adopting regulations promoting the public health, public safety and general prosperity. Section 8: The City has determined that a legitimate local purpose is present in complying with the provisions of the MS4 Permit. Section 9: The land use authority exercised by the City pursuant to California Government Code §65300 et seq., requires regional planning and the adoption of policies protecting the environment through the imposition of reasonable conditions on the use of land. Section 10: This Ordinance conforms to the policies and goals of the General Plan adopted by the City, pursuant to California Planning and Zoning Law, for the protection of the portions of watersheds located within Riverside County by implementing measures to control erosion, prevent sediment releases, and prohibit the pollution of streams and other waters; Section 11: The Subdivision Map Act, California Government Code §66411, authorizes the City to regulate and control the design and improvement of subdivided lands and mitigate the burdens of proposed development by imposing reasonable conditions on map approval; Section 12: The California Constitution Article XI, §7 and Government Code §38660 authorize the City to establish appropriate conditions for the issuance of building permits, which require the installation of improvements reasonably related to the proposed use of property; Section 13: Government Code §38771 authorizes the City to declare as public nuisances undesirable acts which may injure health or cause interference with the comfortable enjoyment of life or property and to provide for the abatement of the same; Section 14: All dischargers subject to the provisions of the State Industrial General Permit and the State Construction General Permit (referred to collectively herein as the "State General Permits") must comply with the lawful requirements of these State General Permits and of the City's MS4 Permit which regulate discharges to the storm drain system within its jurisdiction; Section 15: All dischargers subject to the provisions of the State General Permits are required to maintain Stormwater Pollution Prevention Plans (SWPPPs) on-site and make them available to the City for inspection; Section 16: All dischargers subject to the provisions of the State General Permits may be required by the City, with the concurrence of the San Diego Regional Water Quality Control Board, or State Water Resources Control Board, or to amend any Storm Water Pollution Prevention Plan; Section 17: All dischargers subject to the provisions of the State General Permits are required to implement monitoring programs on-site and make all information and records associated with these programs available to the City for inspection; Section 18: The City has jurisdiction over certain storm water conveyance facilities within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits or the City's MS4 Permit, and the 2 11086-06231825507v1.doc City may request that the regulated dischargers furnish information and records necessary to determine compliance with these permits; Section 19: The City has jurisdiction over certain stormwater conveyance facilities within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits or the City's MS4 Permit, and the City may, upon presentation of credentials and other documents required by law: (i) enter upon the discharger's premises where a regulated facility is located or where records must be kept under the conditions of these permits; (ii) access and copy, at all reasonable times, any records that are required to be kept under the conditions of these permits; (iii) inspect, at all reasonable times, any facility or equipment related to or impacting stormwater or urban runoff discharge; and (iv) sample or monitor for the purpose of ensuring compliance with these permits. Section 20: Chapter 8.28, in the Temecula Municipal Code, "Stormwater and Urban Runoff Management and Discharge Controls", is hereby amended to read as follows: 3 11086-06231825507v1.doc CHAPTER 8.28 STORM WATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROLS Article I. General Provisions Sections: 8.28.100 Title. 8.28.110 Purpose and Intent. 8.28.120 Storm Water and Urban Runoff Manual. 8.28.130 Regulatory Consistency. 8.28.140 Compliance Disclaimer. 8.28.150 City Cooperation. 8.28.160 Contracting for Services. 8.28.100 Title. This Ordinance shall be known as the "City of Temecula Storm Water and Urban Runoff Management and Discharge Control Ordinance (Water Quality Ordinance)." 8.28.110 Purpose and Intent. The purpose and intent of this Ordinance is to protect the water quality of City watercourses, water bodies, ground water, and wetlands in a mariner pursuant to and consistent with the Federal Clean Water Act (33 USC Sec. 1342) and California Porter -Cologne Act, in order to ensure the future health, safety, and general welfare of the citizens of this City by: A. Establishing requirements to prevent urban runoff into and from the storm drain system. (Ord. 99-10 § 1 (part)); B. Establishing requirements to reduce pollutants in storm water to the maximum extent practicable; C. Establishing requirements for development projects for permanent water quality control measures; D. Establishing requirements to reduce pollutant discharges from construction sites, existing commercial and, industrial businesses and activities, and existing residential neighborhoods; and E. Establishing requirements to prevent illicit connections and illegal discharges into and from the storm drain system. 8.28.120 Storm Water and Urban Runoff Manual. 4 11086-06231825507v1.doc The City Engineer shall formulate a manual setting forth administrative rules, procedures and requirements necessary to implement the provisions of this Ordinance. Such rules, procedures, and requirements shall be entitled "The City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control (Stormwater and Urban Runoff Manual). The City Engineer shall have the authority to change, update or revise the Manual as necessary in order to implement the provisions of this Ordinance and all revisions thereto arising from time to time. In the event of any conflict between the Manual and this Ordinance, the more restrictive provisions shall govern. The provisions of the Manual, to the extent they are made conditions of a permit issued by the City, shall be binding. All revisions to the manual shall be reviewed and approved by the City Engineer and take effect immediately upon approval. 8.28.130 Regulatory Consistency. This Ordinance shall be construed to assure consistency with the requirements of the Federal Clean Water Act and California's Porter -Cologne Water Quality Control Act, and any amendments thereof, and all applicable implementing regulations, and any existing or future NPDES Permits, and any amendments or revisions thereto or re -issuance thereof. 8.28.140 Compliance Disclaimer. Full compliance by any Person or entity with the provisions of this Ordinance shall not preclude the need to comply with other local, state or federal statutory or regulatory requirements, which may be required for the control of the discharge of pollutants into stormwater or urban runoff, and/or the protection of stormwater and urban runoff quality. 8.28.150 City Cooperation. The City intends to cooperate with other copermittees and agencies with jurisdiction over storm water and urban runoff discharges to control the contribution of pollutants throughout the shared portions of the copermittees' storm drain system and to ensure that the regulatory purposes underlying storm water and urban runoff regulations promulgated pursuant to the Federal Clean Water Act (33 USC §1251 et sec.) and California's Porter -Cologne Water Quality Control Act are met. 8.28.160 Contracting for Services. The City may, to the extent authorized by law, elect to contract for the services of any public agency or private enterprise to carry out the planning approvals, inspections, permits and enforcement authorized by this Ordinance. 5 11086-06231825507v1.doc Sections: 8.28.200 8.28.210 8.28.220 8.28.230 8.28.240 Article II. Prohibited and Exempted Discharges, Illicit Connections, and Liabilities Prohibited Discharges. Exempted Discharges. Prohibition on Illicit Connections. Liability for Prohibited Discharges. Liability for Illicit Connections. 8.28.200 Prohibited Discharges. A. The following discharges are prohibited: 1. Discharges into and from MS4s in a mariner causing, or threatening to cause, a condition of pollution, contamination, or nuisance (as defined in CWC section 13050), in receiving waters within the City; 2. Discharges into and from MS4s that may cause or contribute to exceedances of water quality objectives, violations to designated beneficial uses or State policy with respect to maintaining high quality waters, or to the degradation of water quality such that a condition of pollution or contamination is created or aggravated. 3. Discharges into and from MS4s containing pollutants which have not been reduced to the Maximum Extent Practicable (MEP). 4. Discharges listed in the Regional Board's Water Quality Control Plan for the San Diego Basin (Basin Plan). 5. Urban runoff into and from MS4s, unless exempted under section 8.28.210, Exempted Discharges, of this ordinance, or authorized by a separate NPDES permit issued by the Regional Board, State Water Resources Control Board (State Board), or Environmental Protection Agency (EPA). 6. Sewage; 7. Wash water from hosing or cleaning gas stations, vehicle maintenance facilities, or other related services; 8. Wash water from hosing, cleaning, repairing, or maintaining motorized equipment or machinery, 9. Runoff containing pollutants associated with construction sites, activities, materials, or waste; 10. Runoff containing pollutants associated with industrial sites, activities, materials, or waste; 6 11086-06231825507v1.doc 11. Runoff from mobile operations such as automotive detailing, window washing, carpet and drape cleaning, pet services, power washing, etc.; 12. Runoff from hosing or cleaning parking lots, streets, alleys, gutters, sidewalks, driveways, patios, plazas, work yards, and outdoor eating or drinking areas and their associated trash enclosures, etc.; 13. Runoff from material storage areas containing toxic or hazardous chemicals, fuels, grease, oil, and other related substances; 14. Swimming pool and other non -potable water containing chlorine, biocides, chemicals, filter or acid backwash, or other pollutants; ; 15. Sediment, pet waste, and trash; 16. Runoff containing pollutants associated with landscape activities, materials, or waste; 17. Runoff containing pollutants associated with food -related establishments, activities, materials, or wastes; 18. Runoff caused by irrigation water. 8.28.210 Exempted Discharges. A. The following discharges are exempt from discharge prohibitions established by this Ordinance: 1. Diverted stream flows; 2. Rising ground water; 3. Uncontaminated ground water infiltration; 4. Uncontaminated pumped ground water; 5. Foundation drains; 6. Springs; 7. Water from crawl space pumps; 8. Footing drains; 9. Air conditioning condensation; 10. Flows from riparian habitats and wetlands; 11. Water line flushing other than fire sprinkler system maintenance and testing (Discharges from fire sprinkler maintenance and testing require a separate NPDES permit); 7 11086-06231825507v1.doc 12. Discharges from potable water sources other than water main breaks; 13. Individual residential car washing, unless the City, San Diego Regional Water Quality Control Board, State Water Resources Control Board, or EPA identifies the discharge as a source of pollutants to water courses; 14. Emergency firefighting flows due to firefighting activities; and 15. Swimming pool water, provided such discharges are de -chlorinated and do not contain biocides, chemicals, filter or acid backwash, or other pollutants. 8.28.220 Prohibition on Illicit Connections. A. No person shall: 1. Cause, permit, allow, or facilitate any agent, employee, or independent contractor, to establish, construct, maintain, operate or utilize any illicit connection; 2. Cause, permit, allow, or facilitate any prohibited discharge listed in Section 8.28.200 (Prohibited Discharges) into or from any illicit connection; 3. Cause, permit, allow or facilitate any discharge that would result in or contribute to a violation of the City's MS4 permit, any State General Permit, or any other NPDES permit issued by the Regional Board, the State Board, , or EPA, either separately or in combination with other discharges, into or from any illicit connection. B. The prohibition against illicit connections shall apply, regardless of whether the connection was established prior to the date on which this Ordinance was enacted. C. A civil or administrative violation of this Ordinance shall occur, regardless of a person's negligence or their intent to construct, maintain, operate or utilize an illicit connection or to cause, permit, allow, or facilitate any prohibited discharge. 8.28.230 Liability for Prohibited Discharges. A. NPDES MS4 Permit. Any discharge that results in or contributes to a violation of the City's most current version of its NPDES MS4 permit or any amendment or revision thereto or re -issuance thereof either separately considered or when combined with other discharges, is a violation of this Ordinance and is prohibited. Liability for any such discharge shall be the responsibility of the person(s) causing or responsible for the discharge, and such person(s) shall immediately eliminate the discharge and defend, indemnify and hold harmless the City in any administrative or judicial enforcement action relating to such discharge. 8 11086-06231825507v1.doc B. NPDES Permits for Commercial, Industrial, Construction and Dewaterinq Activities. Any person associated with commercial, industrial, construction, dewatering or other activities and discharges subject to the City's current NPDES MS4 permit or any other NPDES Permit issued by the San Diego Regional Water Quality Control Board (Regional Board), State Water Resources Control Board (State Board), or Environmental Protection Agency (EPA) shall comply with all requirements of such permits. Proof of compliance with said NPDES general permits may be required by the City Engineer prior to issuance of any city grading, building, or occupancy permits. (Ord. 99-10 § 1 (part)). 8.28.240 Liability for Illicit Connections. Liability for any illicit connection shall be the responsibility of the person(s) causing or responsible for the connection, and such person(s) shall immediately eliminate the illicit connection and defend, indemnify and hold harmless the City in any administrative or judicial action relating to such connection. 9 11086-06231825507v1.doc Article III. Legal Authority and Enforcement Sections: 8.28.300 Responsibility for Administration. 8.28.310 Violations and Penalties. 8.28.320 Enforcement. 8.28.300 Responsibility for Administration This Ordinance shall be administered for the City of Temecula by the City Engineer or his or her representative. 8.28.310 Violations and Penalties. A. It shall be unlawful for any person to conduct any work or business, or cause the same to be done, contrary to or in violation of any of the provisions of this Ordinance and State or Federal laws. B. The issuance of a grading or building permit, performance of permit inspections, or issuance of a certificate of occupancy may be withheld, revoked or suspended on property on which a violation of the provisions of this Ordinance exist, including work not performed in accordance with the approved plans, until such violation(s) has been corrected to the satisfaction of the City Engineer. C. For existing industrial and commercial business facilities or activities, including mobile operations, violations of this Ordinance may be grounds for the suspension or revocation of a City business license in accordance with Chapter 5.04, Business Licenses and Regulations, of the Temecula Municipal Code. 8.28.320 Enforcement. Violation of the provisions of this Ordinance shall be prosecuted pursuant to the provisions of Chapters 1.20 (General Penalty) and 1.21 (Administration Penalties — Citations) of the Temecula Municipal Code and may be abated as public nuisances pursuant to Chapter 8.12 of the Temecula Municipal Code. 10 11086-06231825507v1.doc Article IV. Permits Sections: 8.28.400 Permit Requirements for Construction, Commercial, and Industrial Activities. 8.28.410 Penalties. 8.28.420 Compliance with Laws. 8.28.400 Permit Requirements for Construction and Industrial/Commercial Activities. A. State -issued Permits. Any person causing, permitting, allowing, or facilitating a prohibited discharge must: (1) Immediately discontinue the discharge, or (2) Be enrolled under an NPDES permit, issued by the Regional Board, State Board, or EPA, that specifically allows such discharge to occur, or (3) Comply with the obligations required by the city's NPDES MS4 permit and this ordinance and provide proof of compliance, including identification and implementation of specific pollution prevention measures, also known as Best Management Practices (BMPs), and their effectiveness at reducing or eliminating such discharges in a form acceptable to the City Engineer, or hisiher designated representative, prior to the issuance of any grading, building or occupancy permits, or any other type of permit or license issued by the City. B. City -issued Permits. An application for any of the following permits or approvals shall demonstrate how the requirements of this Ordinance will be met. The permit or approval shall riot be approved unless the City Engineer determines that the application complies with the requirements of this Ordinance: 1. Commercial Development Plan 2. Residential Development Plan 3. Industrial Development Plan 4. Grading Plan 5. Building Permit 6. Improvement Plan 7. Conditional Use Permit 8. Tentative Map Modifications 9. Map Modifications C. Permit Suspensions or Revocations. The City Engineer may suspend or revoke any permit issued by the City when it is determined that: 11 11086-06231825507v1.doc 1. The permittee has violated any term, condition, or requirement of the permit, or any applicable provision of this Ordinance; 2. The circumstances have changed so that it is no longer appropriate to exempt the Discharge. 3. The permittee fails to comply with any schedule for compliance issued pursuant to this Ordinance; or 4. Any regulatory agency, including the EPA, the State Board or Regional Board having jurisdiction over the discharge, notifies the City that the discharge should be terminated. D. Permit Modifications. The City Engineer may modify any permit when it is determined that: 1. Federal or state law requirements have changed in a manner that necessitates a change in the permit; or 2. The permittee's discharge or the circumstances under which the discharge occurs have changed; or 3. A change to the permit is necessary to ensure compliance with the latest version of the City's NPDES MS4 permit and objectives of this Ordinance, or to protect the quality of receiving waters. E. Appeals. The determination that a permit shall be denied, suspended, revoked or modified may be appealed pursuant to the procedures identified in Article III (Legal Authority and Enforcement) of this Ordinance. The permittee may request a temporary variance to continue to discharge pending issuance of a final decision through the appeal process. F. Notifications. The permittee shall be informed of any change in the permit terms and conditions at least forty-five (45) business days prior to the effective date of the modified permit. 8.28.410 Penalties. Any violation of the terms, conditions and requirements relating to the control of discharges to the storm drain system of any permit issued by the City shall constitute a violation of this Ordinance and subject the violator to the administrative, civil and criminal remedies available under this Ordinance. 8.28.420 Compliance with Laws. Compliance with the terms, conditions and requirements of a permit issued by the City shall not relieve the permittee from compliance with all federal, state and local laws, regulations and permit requirements, applicable to the activity for which the permit is issued. 12 11086-06231825507v1.doc Sections: 8.28.500 8.28.510 8.28.520 Article V. Control of Urban Runoff New Developments, Modifications to Existing Developments, and One -acre Threshold Projects. Expiration of plans. Existing development. 8.28.500 New Developments, Modifications to Existing Developments, and One -acre Threshold Projects. A. General Requirements. New development, modifications to existing developments, and one -acre threshold projects shall be designed to control pollutants in storm water and urban runoff so as to prevent exceedances of water quality objectives, violations to designated beneficial uses or State policy with respect to maintaining high quality waters, or degradation of water quality such that a condition of pollution or contamination is created or aggravated. The City Engineer shall approve the BMPs that may be implemented to prevent such deterioration and shall approve the manner of implementation. New development, modifications to existing development, and one -acre threshold projects shall comply with the following: B Construction Runoff Compliance. All individual grading and building projects with active grading or building permits shall implement erosion and sediment measures, including all other necessary pollution prevention controls, throughout the project, year-round. If the project meets or exceeds one acre of land disturbance, the project must also enroll under, and adhere to all of the requirements of, the latest version of the State Construction General permit (CGP) to ensure that all pollutants throughout and from the site will be either eliminated or reduced to the maximum extent practicable, and will not cause or contribute to an exceedance of water quality objectives as described in the San Diego Regional Water Quality Control Board Basin Plan. All grading and building activities will be in compliance with the Grading, Erosion and Sediment Control Ordinance; the Grading Manual; other applicable ordinances; Federal, State, and local permits; and other applicable requirements. C. Standard Storm Water Mitigation Plan (SSMP) 1 Water Quality Management Plan (WQMP) Required. New development, modifications to existing development, and one - acre threshold projects shall comply with the following: 1. A Standard Storm Water Mitigation Plan (SSMP), also known as the Water Quality Management Plan (WQMP), shall be required for: a. All new development projects that create 5,000 square feet of impervious surface; b. Modifications to existing developments (redevelopments) that create, add, or replace 5,000 square feet of impervious surface; 13 11086-06231825507v1.doc c. New and redevelopment projects that create, add, or replace 2,500 square feet of impervious surface and are located adjacent to, and discharging into, a natural drainage channel or other Environmentally Sensitive Area; d. Projects that disturb one -acre of land (one -acre threshold projects), regardless of impervious surface coverage; e. All other categories listed in the latest version of the City's NPDES MS4 Permit. 2. Projects not requiring a SSMPANQMP will be required to implement equivalent BMPs designated by the City according to conditions and requirements established by the City Engineer. 3. A SSMP/WQMP shall be required if the City Engineer determines that the development may result in the discharge of significant levels of a Pollutant into any tributary to any storm drain system. D. Contents of a SSMPANQMP. 1. The BMPs identified in the SSMPIWQMP shall address Low Impact Development (LID), hydromodification, source controls and treatment controls by implementing the following practices that include, but are not limited to: a. Controlling pollutants and runoff velocities, volumes, durations, and peak flows from the post -development conditions to pre -development conditions; b. Conserving natural areas where feasible; c. Constructing streets, sidewalks, or parking lot aisles to the minimum widths allowable, provided public safety is not compromised; d. Minimizing the impervious footprint of the project; e. Minimizing soil compaction to landscaped areas; f. Minimizing disturbances to natural drainages; g. Disconnecting impervious areas with pervious areas; h. Identifying pollutants for which water bodies receiving the development's runoff are listed as impaired under the latest version of the CWA section 303(d) list and all identifying pollutants associated with the land use of the development. Correctly designing BMP's to effectively remove or treat the pollutants associated with the project and its' nearest receiving water; 14 11086-06231825507v1.doc j. Creating buffer zones between the project and adjacent water bodies; k. Preventing downstream erosion; Including storm drain stenciling and signage; m. Including properly designed outdoor material storage areas; n. Including properly designed trash storage areas; o. Including proof of a mechanism to ensure ongoing long-term BMP maintenance of all structural treatment BMPs and subsequent transfers of ownership. P. q. Increasing permeable areas; Implementing BMPs close to pollutant sources and prior to discharging into receiving waters; r. Ensuring that post -development runoff does riot contain pollutants which cause or contribute to an exceedance of water quality objectives, as outlined in the SDRWQCB Basin Plan, and has been reduced to the MEP; s. Not constructing BMPs in receiving waters; and t. Not using a receiving water as a BMP 2. During the planning application submittal process for any new development, modifications to existing development, or land disturbance activities meeting the one -acre threshold, the permittee shall submit a SSMP/WQMP. The applicant shall obtain the City Engineer's acceptance of a SSMP/WQMP prior to the issuance of a permit land use approval or, at the City's discretion, prior to recordation of a map. The Public Works Department shall review all SSMP/WQMPs and impose terms, conditions and requirements on the project in accordance with the latest version of the City's NPDES MS4 permit and this Ordinance prior to the City's issuance of a permit, approval, or map. 3. New development and modifications to existing development shall implement and adhere to the terms, conditions and requirements of the approved SSM P/WQM P. 4. The City Engineer may require that the SSMP/WQMP, or components within the SSMP/WQMP, be recorded with the County Recorder's office. The signature of the property owner, or successor in interest, shall be sufficient for the recording of the plan or any revised plan. A signature on behalf of the City shall not be required for recordation. E. Continuation of Terms, Conditions and Requirements for New Developments, Modifications to Existing Developments, and One -Acre Threshold Projects. All 15 11086-06231825507v1.doc terms, conditions and requirements which the Planning and Public Works Departments have initially imposed pursuant to this Section for either a new development, modifications to an existing development, or a land disturbance activity meeting the one - acre threshold shall remain in effect upon the transfer of the property. Any owner of the property, or their successors, or assigns, shall be in violation of this Ordinance if they fail to implement and/or adhere to the terms, conditions and requirements imposed pursuant to this Section. 8.28.510 Expiration of Plans. A. Approved plans for which no inspections have occurred shall expire 180 days following the date of submittal and may be returned to the applicant or may be destroyed by the City Engineer without additional notice to the applicant. B. The City Engineer may extend the time for action by the applicant for a period not exceeding 180 days upon written request by the applicant showing that circumstances beyond the reasonable control of the applicant have prevented action from being taken. C. In order to renew action after the plans have expired pursuant to the Ordinance, the applicant shall resubmit the plans and pay the most current plan review fee. 8.28.520 Existing Development. A. General Requirements. Existing development shall prevent pollutants from discharging into any private or public storm drain system, and shall control storm water and urban runoff so as to prevent exceedances of water quality objectives, violations to designated beneficial uses or State policy with respect to maintaining high quality waters, or degradation of water quality such that a condition of pollution or contamination is created or aggravated. The City Engineer shall identify the BMPs that shall be implemented to prevent such deterioration and shall identify the manner of implementation. B. Industrial and Commercial Business Facilities and Activities. Each person in charge of day to day operations of an industrial or commercial business facility or activity in the City shall implement minimum BMPs as may be designated by the City Engineer. For those facilities that are tributary to impaired water bodies, or are directly adjacent to, or discharging directly into, receiving waters, BMPs shall include additional BMPs as the City Engineer may require. C. Common Interest Areas, Homeowners' Associations, and Property Management Organizations. Each person who owns, operates, or is in charge of day to day activities of common interest areas on Private Property in the city shall ensure that runoff from within common interest areas, including private roads, drainage facilities, and other components of the storm drain system, meets the objectives of the latest version of the City's NPDES MS4 permit and this Ordinance. D. Litter Control. 1. No person shall dump, dispose, or stockpile any waste material, including but not limited to common household rubbish or garbage of any kind (whether generated or accumulated at a residence, business or other location), upon any public or 16 11086-06231825507v1.doc private property, whether occupied, open or vacant, including but not limited to, any street, sidewalk, alley, right-of-way, open area or point of entry to the storm drain system, except in trash containers, or at a lawfully established waste disposal facility. 2. Any person who owns or occupies a property on which a prohibited disposal of waste materials occurs shall ensure that all such waste materials are properly collected and disposed of within a reasonable period of time. 3. Any person who either owns or occupies property and who fails to comply with the requirements of this Ordinance may be charged with creating a nuisance upon the property. 17 11086-06231825507v1.doc Article VI. Regulatory Inspections Sections: 8.28.600 Right to Inspect. 8.28.610 Records Review. 8.28.620 Authority to Sample and Test. 8.28.630 Monitoring. 8.28.640 Test Results. 8.28.600 Right to Inspect. A. Normal Conditions. For routine inspections, the City Engineer may inspect active and inactive construction sites, existing industrial and commercial business facilities and activities, completed developments, and vacant or abandoned properties that were required to install BMPs, subject to this Ordinance at reasonable times and in a reasonable mariner to carry out the purposes of this Ordinance. If entry for a regulatory inspection is refused by an owner, operator, occupant, or representative of any construction site , business facility or activity, completed development, or vacant or abandoned property that installed BMPs, an inspection warrant shall be obtained prior to inspection. 1. When any new BMP is installed on private property as part of a project that requires a City permit or business license, in order to comply with this Ordinance, the property owner, occupant, operator, or representative shall provide the City access for inspection of BMPs to ensure that each BMP is working properly. This includes the right to enter the property without prior notice, as needed, when the City has a reasonable basis to believe that the BMP is riot working properly, or to enter for any follow-up inspections, or to enter when necessary for abatement of a nuisance or correction of a violation of this Ordinance. 2. Inspections may include all actions necessary to: a. Determine whether any illegal discharges or illegal connections exist; b. Determine whether the BMPs installed and implemented continue to ensure compliance with this ordinance ; c. Determine whether the BMPs are being properly maintained; d. Determine whether the facility or activity complies with the requirements of this Ordinance; e. Identify products produced, processes conducted, chemicals used and materials and waste stored on or contained within the property that could constitute a threat to water quality if a discharge occurs; f. Identify point(s) of discharge of all wastewater and processed water; 18 11086-06231825507v1.doc h. Identify point(s) of discharge of all surface runoff and runoff through a storm drain system; J• Locate any source(s) of any Prohibited Discharge; Evaluate compliance with any permit issued by the City relating to a discharge to the Storm Drain System; or k. Investigate any complaints forwarded to the City by third parties related to discharges. This may include, but may not be limited to sampling, metering, visual inspections, and records review. B Emergency Conditions. If the City Engineer has reasonable cause to believe that polluted storm water runoff or non-stormwater runoff is actively discharging from the property onto any public street, inlet, gutter, or any other storm drain system, the City Engineer shall have the right to immediately enter and inspect said property regardless of whether said property is occupied or unoccupied, and regardless of whether formal permission to inspect said property has been obtained. 8.28.610 Records Review. The City Engineer may inspect the property owner's, occupant's, operator's, or representative's records relating to processes presently or previously occurring on-site, material and/or chemical inventories, facility maps or schematics and diagrams, Material Safety Data Sheets, hazardous waste manifests, business plans, pollution prevention plans, State General Permits, Stormwater Pollution Prevention Plans, Monitoring Program Plans, any records relating to Illicit Connections, Prohibited Discharges, or any other source of contribution or potential contribution of Pollutants to the Storm Drain System. Records, reports, analyses, or other information required under this Ordinance may be inspected and copied, and photographs taken to document a condition and/or a violation of this Ordinance. 8.28.620 Authority to Sample and Test. The City Engineer may inspect, sample and test any surface runoff into and from any onsite storm drain system or BMP, soils area (including groundwater testing), process discharge, materials within any raw -product or waste storage areas (including any container contents), and/or discharge from any wastewater treatment system for the purpose of determining the potential for contribution of pollutants to the storm drain system. The City Engineer may investigate the integrity of all storm drain and sanitary sewer systems, or other pipelines on the property using appropriate tests, including but not limited to smoke and dye tests or video surveys. The City Engineer shall be authorized to document conditions on the property by any reasonable means. It shall be a violation of this Ordinance for anyone other than the City Engineer to tamper, dismantle or otherwise intentionally disable, modify or in any way damage such monitoring devices. 8.28.630 Monitoring. The City Engineer may erect and maintain monitoring devices for the purpose of measuring any discharge or potential source of discharge to the Storm Drain System. 19 11086-06231825507v1.doc 8.28.640 Test Results. Upon submission of a written request by the property owner, occupant, operator, or representative , the City Engineer shall provide copies of all monitoring and test results conducted to the owner or occupant. 20 11086-06231825507v1.doc Article VII. Plan Review and Inspection Fees Sections: 8.28.700 SSMP/WQMP Review Fees — New Developments, Modification to Existing Developments, and One -acre Threshold Projects. 8.28.710 Inspection Fees. 8.28.720 Refunds. 8.28.700 SSMP/WQMP Review Fees — New Developments, Modifications to Existing Developments, and One -acre Threshold Projects. When SSMP/WQMPs are required pursuant to the provisions of this Ordinance, the City Engineer shall collect the required plan review fee and/or deposit as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. 8.28.710 Inspection Fees. A. Development Projects. Post -construction BMP inspections are required following the completion of the project and for as long as the site generates pollutants in accordance with the latest version of the City's NPDES MS4 permit, for new developments, modifications to existing developments, and one -acre threshold projects, and pursuant to the provisions of this Ordinance. The City Engineer shall collect the inspection fees as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. B. Existing Commercial and Industrial Businesses. In addition to the City's annual business licensing requirements pursuant to Chapter 5.04, Business Licenses and Regulations, of the City's Municipal Code, existing commercial and industrial businesses, listed in the latest version of the City's NPDES MS4 Permit, or as determined by the City Engineer, shall pay an annual inspection fee to ensure compliance with the City's NPDES Permit, as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. 8.28.720 Refunds. After submittal and commencement of processing by the City, no fee(s) collected pursuant to this division, shall be refunded in whole or in part, except as provided as follows: A. Inspection fees may be refunded, less any City expenses incurred, at any time prior to the start of the work upon the applicant's written request, provided any City permit has expired or has been withdrawn. B. No refund shall be made if the applicant or permittee has any outstanding debts owed to the City, or if corrective work remains to be done. C. No refund shall be made pursuant to this section if a request for refund is submitted to the City more than one (1) year from the date of payment of the fee as to which a refund is claimed. 21 11086-06231825507v1.doc Article VIII. Definitions of Terms Sections: 8.28.800 Definitions. Whenever in this Ordinance and the Manual, or in any resolution or standard adopted by the City Council pursuant to this Ordinance, the following terms are used, they shall have the meaning ascribed to them in this section, unless it is apparent that some other meaning is intended: "Authorized Inspector" means the City Engineer and all persons designated by him/her and under his/her instruction and supervision, who are assigned to investigate compliance with, detect violations of, and/or take actions pursuant to this Ordinance. "Best Management Practices" or "BMPs" means, as defined in 40 CFR 122.2, schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to prevent or reduce the pollution of waters of the U.S. BMPs also include treatment requirements, operating procedures and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw material storage. "City Engineer" means the Director of Public Works/City Engineer of the City of Temecula, or his or her designee. "Compliance Schedule" means the time period allowed by the City for a discharger to achieve compliance with the requirements of this Ordinance. The Compliance Schedule shall contain specific dates by which adequate treatment facilities, devices, or any other related equipment and/or procedures shall be installed or implemented. "Construction Activity" means any activity used in the process of developing, redeveloping, enhancing, or maintaining land, including, but not limited to, land disturbance, building construction, paving and surfacing, storage or disposal of construction related materials. "Construction Site" means any project requiring a local grading or building permit, including projects requiring coverage under the Construction General Permit (CGP) that involves soil disturbing activities. Soil disturbing activities include clearing, grading, excavation and any other disturbances to ground. This definition includes stockpiling. "Contamination" means, as defined in the Porter-Cologn Water Quality Control Act, contamination is "an impairment of the quality of waters of the State by waste to a degree which creates a hazard to the public health through poisoning or through the spread of disease. `Contamination' includes any equivalent effect resulting from the disposal of waste whether or waters of the State are affected." "Co -Permittee" means the County of Riverside, the Riverside County Flood Control and Water Conservation District and the City of Murrieta which are responsible for compliance with the terms of the Permit. "CWA" means the Clean Water Act. 22 11086-06231825507v1.doc "DAMP" means the Riverside County Drainage Area Management Plan, as the same may be amended from time to time. "Discharge" means any release, spill, leak, flow, escape, leaching (including subsurface migration or deposition to groundwater), dumping or disposal of any liquid, semi-solid or solid substance. "Discharge Exception" means those activities not restricted or prohibited by this Ordinance or exempted under Section A of the Permit or a subsequent Permit. "Discharger" means any person, any property owner, any business owner or operator, or any occupant of any unit, building, premises or lot within the City, who either discharges or causes to be discharged any of the substances listed under "Discharge," above, either directly or indirectly, into the City's Storm Drain System. In any action taken to enforce this Ordinance, the burden shall be on the person who is the subject of such action to establish that a Discharge was within the scope of this discharge Exception. "Enforcing Attorney" means the City Attorney, or the District Attorney acting as counsel to the City of Temecula, and his/her designee, which counsel is authorized to take enforcement action as described herein. For purposes of criminal prosecution, only the District Attorney and/or City Attorney, or his/her designee, shall act as the Enforcing Attorney. "EPA" means Environmental Protection Agency, which is an agency of the federal government of the United States charged with developing, implementing and enforcing environmental protection laws that ensure clean air, clean water, clean soil, safe pesticides and waste recycling and reduction. "ESA" means Environmentally Sensitive Areas "in which plant or animal life or their habitats are either rare or especially valuable because of their special nature or role in an ecosystem and which would easily be disturbed or degraded by human activities and developments" (California Public Resources Code section 30107.5). ESAs subject to urban runoff requirements included but are not limited to all CWA section 303 (d) impaired water bodies, areas designated as Areas of Special Biological Significance by the SWRCB (Basin Plan); water bodies designated with the RARE beneficial use by the SWRCB (Basin Plan); areas within the Western Riverside County Multi -Species Habitat Conservation Plan (MSHCP) plan areas that contain rare or especially valuable plant or animal life or their habitat; and any other equivalent environmentally sensitive areas which the Permittees have identified.. "Hearing Officer" means the City Engineer or his/her designee, who shall preside at any administrative hearings authorized by this Ordinance, and who is authorized to issue final decisions on the matters raised therein. "Hvdromodification" means alteration of the hydrologic characteristics of coastal and noncoastal waters, which in turn could cause degradation of water resources. "Illicit Connection" means any connection to the MS4 that conveys an illicit discharge. 23 11086-06231825507v1.doc "Illicit Discharge" means any discharge to the MS4 that is not composed entirely of storm water except discharges pursuant to a NPDES permit or discharges exempt pursuant to Section 8.28.210 of this ordinance. "Invoice for Costs" means the actual costs and expenses of the City, including but not limited to administrative overhead, salaries and other expenses recoverable under California law, incurred during any Inspection conducted pursuant to Article IV of this Ordinance or where a Notice of Noncompliance, Administrative Compliance Order or other enforcement option under Article V of this Ordinance is utilized to ensure compliance with this Ordinance. "Low Impact Development (LID)" is a land planning and engineering design approach to managing storm water runoff and emphasizes conservation and use of on-site natural features to protect water quality. This approach implements engineered small-scale hydrologic controls to replicate the pre -development hydrologic regime of watersheds through infiltration, filtration, storing, evaporating, and detaining runoff close to its source. "Maximum Extent Practicable" ("MEP") as defined in the City's MS4 permit, means the technology-based standard established by Congress in CWA section 402(p)(3)(B)(iii) for storm water that operators of MS4s must meet. Technology-based standards establish the level of pollutant reductions that dischargers must achieve, typically by treatment or by a combination of source control and treatment control BMP's. MEP generally emphasizes pollution prevention and source control BMP's primarily (as the first line of defense) in combination with treatment methods serving as a backup (additional line of defense). MEP considers economics and is generally, but riot necessarily, less stringent than BAT (best available technology). The definition of MEP is dynamic and will be defined by the following process over time; municipalities propose their definition of MEP by way of the SWMP. Their total collective and individual activities conducted pursuant to the SWMP becomes their proposal for MEP as it applies both to their overall effort, as well as to specific activities (e.g., MEP for street sweeping, or MEP for MS4 maintenance). "Modifications to existing development" means the creation or addition of impervious surfaces or the making of improvements to an existing structure on an already developed site; replacement of impervious surfaces that are not part of a routine maintenance activity; and land disturbing activities related to structural or impervious surfaces. This definition is consistent with the term "Redevelopment" as referenced in the MS4 permit. "Municipal Separate Storm Sewer System (MS4)", as defined in the City's MS4 permit, means a conveyance or system of conveyances (including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, or storm drains): (i) Owned or operated by a State, city, town, borough, county, parish, district, association, or other public body (created by or pursuant to State law) having jurisdiction over disposal of sewage, industrial wastes, storm water, or other wastes, including special districts under State law such as sewer district, flood control district or drainage district, or similar entity, or an Indian tribe or an authorized Indian tribal organization, or designated and approved management agency under section 208 of the CWA that discharges to waters of the United States; (ii) Designated or used for collecting or conveying storm water; (iii) Which is not a combined sewer; (iv) Which is riot part of the Publicly Owned Treatment Works (POTW) as defined at 40 CFR 122.26. "New Development" means all public and private residential (whether single family, multi -unit or planned unit development), industrial, commercial, retail, and other non-residential construction 24 11086-06231825507v1.doc projects, or grading for future construction, for which a land use approval, grading permit, building permit or street improvement permit is required. "Non -Storm Water Runoff" means all discharges to and from a MS4 that do not originate from precipitation events. "NPDES or "National Pollutant Discharge Elimination System" means the national program for issuing, modifying, revoking and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under Sections 307, 318, 402, and 405 of the CWA. "One -Acre Threshold Project" means all public and private post -construction pollutant - generating projects that result in the disturbance of one acre or more of land. "Owner or Operator" means the owner or operator of any facility or activity subject to regulation under the NPDES program.. "Permit" means the current NPDES permit issued by the Regional Board, State Board, or EPA under the authority of the Federal Clean Water Act or California's Porter -Cologne Water Quality Control Act, or any succeeding NPDES permit, and any other currently applicable municipal discharge permit[s], which establishes waste discharge requirements applicable to stormwater and urban runoff within the City. "Permittee" means any person, property owner, contractor, or authorized agent to whom a permit is issued pursuant to this Ordinance. "Person" means an individual, association, partnership, corporation, municipality, State or Federal agency, or any agent or employee thereof [40 CFR 122.2]. "Pollutant" means any agent that may cause or contribute to the degradation of water quality such that a condition of pollution or contamination is created or aggravated. "Pollution" as defined in the Porter -Cologne Water Quality Control Act is the alteration of the quality of the waters of the State by waste, to degree that unreasonably affects either of the following: 1) The waters for beneficial uses; or 2) Facilities that serve these beneficial uses. Pollution may include contamination. "Post -Construction BMPs" means a subset of BMPs including structural and non-structural controls which detain, retain, filter, or educate to prevent the release of pollutants to surface waters during the final functional life of developments. "Prohibited Discharge" means any Discharge which contains any Pollutant, from public or private property to (i) the Storm Drain System; (ii) any upstream flow, which is tributary to the Storm Drain System; (iii) any groundwater, river, stream, creek, wash or dry weather arroyo, wetlands area, or marsh; or (iv) which is otherwise prohibited by the Permit. The term "Prohibited Discharge" shall not include discharges allowable under the Discharge Exception. 25 11086-06231825507v1.doc "Receiving Waters" means the Federal and State waters. This applies to natural drainage channels, active or not, including all tributaries leading to streams, creeks, rivers, and other waterbodies. "Redevelopment" means all public and private projects that create, add, or replace at least 5,000 square feet of impervious surfaces on an already developed site. "Regional Board" or "SDRWQCB" refers to the San Diego Regional Water Quality Control Board which has jurisdiction over the City. "Modifications to existing development" means the rehabilitation or reconstruction of public or private residential (whether single family, multi -unit or planned unit development), industrial, commercial, retail, or other non-residential structures, for which either a land use approval, grading permit, building permit or Non-residential Plumbing Permit is required. "Site" means the real property on which activities subject to this Ordinance may occur. "State Board" or "SWRCB" means the State Water Resources Control Board. "State General Permit" means a State General Permit regulating the discharge of pollutants from industrial activities, construction activities, or any other type of activity, , as the same may be amended from time to time, and the terms and requirements of either or both permits. In the event the EPA revokes the in -lieu permitting authority of the State Board, then the term State General Permit shall also refer to any EPA -administered stormwater control program for industrial activities, construction activities, or any other type of activity that is subsequently regulated through a state general Permit. "Storm Drain System" means street gutter, channel, storm drain, constructed drain, lined diversion structure, wash area, inlet, outlet, stream, creek, river, or other facility within the City limits, which is a part of or tributary to the County -wide stormwater runoff system and owned, operated, maintained or controlled by the City, the County of Riverside, the Riverside County Water Conservation and Flood Control District or any Co -Permittee, and used for the purpose of collecting, storing, transporting, or disposing of stormwater. "Stormwater Manual" means the City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control. "Stormwater Runoff" means that part of precipitation (rainfall) which travels via flow across a surface to the MS4 or receiving waters from impervious, semi -pervious or pervious surfaces. "Urban Runoff" means surface water flow produced by non-stormwater resulting from active construction sites and existing residential, commercial and industrial activities involving the use of potable and non -potable water. "SSMP/WQMP" means a Standard Storm Water Mitigation Plan, also known as a Water Quality Management Plan. 26 11086-06231825507v1.doc Section 21: The City Council authorizes and directs the Director of Public Works/City Engineer to prepare and utilize a manual of standards setting forth the administrative procedures and technical requirements necessary to implement the provisions of this Ordinance. Such rules, procedures, and requirements shall be entitled "The City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control" in substantially the form set forth in Exhibit A. Section 22: If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application, and to this end, the provisions of this Ordinance are declared to be severable. Section 23: Environmental Determination. Active and inactive construction sites, existing industrial/commercial business facilities and activities, completed developments, vacant or abandoned properties that were required to install BMPs, and existing residential neighborhoods regulated by this Ordinance represent an implementation component of the adopted General Plan to mitigate potential and theoretical impacts to water quality. The general impacts of the General Plan were evaluated in the Final Environmental Impact Report that was prepared for the updated General Plan. The Final EIR for the General Plan was certified by the City Council on April 12, 2005. The adoption of the proposed Ordinance will allow the City to establish procedures and requirements that will regulate pollutants in stormwater and urban runoff within the City. The proposed Ordinance is expected to result in benefits to Federal and State waters and the protection of the environment. No new development will occur because of the adoption of this Ordinance. Therefore, this project is categorically exempt from CEQA pursuant to the provision of Sections 15308 and 15601(b)(3), and therefore, no further environmental review is required. The City further acknowledges that the action is the replacement of the existing regulatory ordinance with an ordinance of similar character reflecting the current state of the applicable law. In light of this deminimus substitution the general rule of CEQA as set forth in State CEQA Guidelines Section 15601(b)(3) is also deemed applicable to this action as it can be seen with certainty that the adoption of this superceding ordinance will not cause new or additional adverse effects upon the environment. Section 24: Effective Date. This Ordinance shall be in full force and effect thirty (30) days after its passage. The City Clerk shall certify to the adoption of this Ordinance and cause copies of this Ordinance to be posted in three designated posting places. Section 25: This Ordinance shall be in full force and effect thirty (30) days after its passage; and within fifteen (15) days after its passage, together with the names of the City Council members voting thereon, it shall, or a summary hereof, be published in a newspaper published and circulated in said City. PASSED, APPROVED AND ADOPTED, by the City Council of the City of Temecula on the day of , 2012. ATTEST: Susan W. Jones, CMC City Clerk 27 11086-06231825507v1.doc Jeff Comerchero, Mayor [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF TEMECULA I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Ordinance No. 12- was duly introduced and placed upon its first reading at a meeting of the City Council on the day of June 2012, and that thereafter, said Ordinance was duly adopted and passed at a meeting of the City Council on the day of June 2012, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: 28 11086-06231825507v1.doc ORDINANCE NO. 05-12 AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 8.28 OF THE TEMECULA MUNICIPAL CODE WHICH IMPOSES THE REQUIREMENTS OF THE NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM ("NPDES") PERMIT CONCERNING STORMWATER RUNOFF QUALITY; POLLUTION DISCHARGES; CONTROL OF URBAN RUNOFF; INSPECTIONS OF SOURCES OF DISCHARGES; ENFORCEMENT OF WATER QUALITY AND DISCHARGE REGULATIONS AND PERMITS WITHIN THE CITY OF TEMECULA, AND AUTHORIZING THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO PREPARE A MANUAL SETTING FORTH THE ADMINISTRATIVE RULES, PROCEDURES, AND REQUIREMENTS NECESSARY TO IMPLEMENT THIS ORDINANCE The City Council of the City of Temecula, does ordain as follows: Section 1: The federal Clean Water Act (33 U.S.C. § 1251, et seq.,) provides for the regulation and reduction of pollutants discharged into the waters of the United States by extending National Pollutant Discharge Elimination System ("NPDES") requirements to stormwater and urban runoff discharged into municipal storm drain systems. Section 2: The City of Temecula (the "City") is a co -permittee under the "Waste Discharge Requirements for Discharges of Urban Runoff from Municipal Separate Storm System ("MS4 system") Draining the County of Riverside, the City of Murrieta, the City of Temecula and the Riverside County Flood Control and Water Conservation District within the San Diego Region," California Regional Water Quality Control Board — San Diego Region, Order No. R9-2004-001, (NPDES No. CAS0108766) ("Permit"), as well as Waste Discharge Requirements under California law, and, as a co -permittee under the Permit, the City is required to adopt ordinances and implement procedures with respect to discharges into the municipal separate storm sewer system. Section 3: The City has previously adopted ordinances to ensure that it possesses the legal authority necessary to control discharges to and from those portions of the Storm Drain System over which it has jurisdiction, in order to comply with the Permit, and to specifically prohibit certain discharges identified in the Permit. Section 4: This Ordinance is also intended to further confirm the City's legal authority to control discharges of Pollutants, as that term is defined under Article VIII, "Definition of Terms," to and from those portions of the Storm Drain System over which the City has jurisdiction, as required by the Permit, and thereby fully and timely comply with the terms of the Permit. Section 5: In order to control in a cost-effective manner, the quantity and quality of stormwater and urban runoff to the maximum extent practicable, the adoption of reasonable regulations, as set forth herein, is essential. R:/Orris 2005/Ords 05-12 1 1 1 1 Section 6: This Ordinance is being adopted in order to comply with federal requirements for the control of Pollutants to stormwater and urban runoff, which enters the Storm Drain System throughout the portions of Riverside County covered by the Permit. Section 7: The City is authorized by Article XI, §5 and §7 of the State Constitution to exercise the police power of the State by adopting regulations promoting the public health, public safety and general prosperity. Section 8: The City has determined that a legitimate local purpose is present in complying with the provisions of the Permit. Section 9: The land use authority exercised by the City pursuant to California Government Code §65300 et seq. requires regional planning and the adoption of policies protecting the environment through the imposition of reasonable conditions on the use of land. Section 10: This Ordinance conforms to the policies and goals of the General Plan adopted by the City, pursuant to California Planning and Zoning Law, for the protection of the portions of watersheds located within Riverside County by implementing measures to control erosion and prevent the pollution of streams and other waters; Section 11: The Subdivision Map Act, California Government Code §66411, authorizes the City to regulate and control the design and improvement of subdivided lands and mitigate the burdens of proposed development by imposing reasonable conditions on map approval; Section 12: The California Constitution Article XI, §7 and Government Code §38660 authorize the City to establish appropriate conditions for the issuance of building permits, which require the installation of improvements reasonably related to the proposed use of property; Section 13: Government Code §38771 authorizes the City to declare as public nuisances undesirable acts which may injure health or cause interference with the comfortable enjoyment of life or property and to provide for the abatement of the same; Section 14: All industrial dischargers subject to the provisions of the State General Industrial Stormwater Permit and General Construction Activity Stormwater Permit (referred to collectively herein as the "State General Permits") must comply with the lawful requirements of the City which regulate discharges to the storm drain system within its jurisdiction; Section 15: All industrial dischargers subject to the provisions of the State General Permit are required to maintain Stormwater Pollution Prevention Plans (SWPPPs) on-site and make them available to the City for inspection; Section 16: All construction dischargers subject to the provisions of the State General Permit may be required by the City, with the concurrence of the San Diego Regional Water Quality Control Board, to amend any Stormwater Pollution Prevention Plan; Section 17: All industrial dischargers subject to the provisions of the State General Permit are required to maintain a description of the required monitoring program on-site and make it available to the City for inspection; R:/Orris 2005/Ords 05-12 2 1 1 1 Section 18: The City has jurisdiction over certain stormwater conveyance facilities and other watercourses within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits, and the City may request that the regulated dischargers furnish information and records necessary to determine compliance with the State General Permits; Section 19: The City has jurisdiction over certain stormwater conveyance facilities and other watercourses within the City, and these facilities may receive discharges from properties and activities regulated under the provisions of the State General Permits, and City may, upon presentation of credentials and other documents required by law: (i) enter upon the discharger's premises where a regulated facility is located or where records must be kept under the conditions of the State General Permits; (ii) access and copy, at all reasonable times, any records that are required to be kept under the conditions of the State General Permits; (iii) inspect, at all reasonable times, any facility or equipment related to or impacting stormwater or urban runoff discharge; and (iv) sample or monitor for the purpose of ensuring compliance with the State General Permits. Section 20: Chapter 8.28, in the Temecula Municipal Code, "Stormwater and Urban Runoff Management and Discharge Controls", is hereby amended to read as follows: CHAPTER 8.28 STORMWATER AND URBAN RUNOFF MANAGEMENT AND DISCHARGE CONTROLS R:/Ords 2005/Ords 05-12 3 Article I. General Provisions Sections: 8.28.100 Title. 8.28.110 Purpose and intent. 8.28.120 Stormwater and Urban Runoff Manual. 8.28.130 Regulatory consistency. 8.28.140 Compliance disclaimer. 8.28.150 City cooperation. 8.28.160 Contracting for services. 8.28.100 Title. This Ordinance shall be known as the "City of Temecula Stormwater and Urban Runoff Management and Discharge Control Ordinance (Ordinance)." 8.28.110 Purpose and intent. The purpose and intent of this Ordinance is to protect the water quality of City watercourses, water bodies, ground water, and wetlands in a manner pursuant to and consistent with the Federal Clean Water Act (33 USC Sec. 1342), in order to ensure the future health, safety, and general welfare of the citizens of this City by: A. Regulating non-stormwater urban runoff (urban runoff) to the storm drain system. (Ord. 99-10 § 1 (part)); B. Reducing pollutants in stormwater to the maximum extent practicable; C. Establish requirements for development projects for permanent water quality control measures; D. Establish requirements to reduce pollutant discharges from construction sites; E. Establish requirements to reduce pollutants in runoff from existing development; and F. Prohibiting illicit connections and illegal discharges to the storm drain system. 8.28.120 Stormwater and Urban Runoff Manual. The City Engineer shall formulate a manual setting forth administrative rules, procedures and requirements necessary to implement the provisions of this Ordinance Such rules, procedures, and requirements shall be entitled "The City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control (Stormwater and Urban Runoff Manual). The City Engineer shall have the authority to change, update or revise the Manual as necessary in order to implement the provisions of this Ordinance and all revisions thereto arising from time to time. R:/Ords 2005/Ords 05-12 4 1 1 In the event of any conflict between the Manual and this Ordinance, the more restrictive provisions shall govern. The provisions of the Manual, to the extent they are made conditions of a permit issued by the City, shall be binding. All revisions to the manual shall be reviewed and approved by the City Council and take effect immediately upon approval. 8.28.130 Regulatory consistency. This Ordinance shall be construed to assure consistency with the requirements of the Clean Water Act and any amendments thereof, and all applicable implementing regulations, and any existing or future municipal NPDES Permits, and any amendments or revisions thereto or re - issuance thereof. 8.28.140 Compliance disclaimer. Full compliance by any Person or entity with the provisions of this Ordinance shall not preclude the need to comply with other local, state or federal statutory or regulatory requirements, which may be required for the control of the discharge of pollutants into stormwater or urban runoff, and/or the protection of stormwater and urban runoff quality. 8.28.150 City cooperation. The City intends to cooperate with other agencies with jurisdiction over stormwater and urban runoff discharges to ensure that the regulatory purposes underlying stormwater and urban runoff regulations promulgated pursuant to the Clean Water Act (33 USC §1251 et seq.) are met. 8.28.160 Contracting for services. The City may, to the extent authorized by law, elect to contract for the services of any public agency or private enterprise to carry out the planning approvals, inspections, permits and enforcement authorized by this Ordinance. R:/Orris 2005/Ords 05-12 5 Sections: 8.28.200 8.28.210 8.28.220 8.28.230 8.28.240 Article II. Prohibited and Exempted Discharges, Illicit Connections, and Liabilities Prohibited discharges. Exempted discharges. Prohibition on illicit connections. Liability for prohibited discharges. Liability for illicit connections. 8.28.200 Prohibited discharges. A. The following discharges are prohibited: 1. Discharges into stormdrains in a manner causing, or threatening to cause, a condition of pollution, contamination, or nuisance (as defined in CWC section 13050), in water of the State. 2. Discharges into stormdrains that cause or contribute to exceedances of water quality objectives for surface water or groundwater. 3. Discharges into stormdrains containing pollutants which have not been reduced to the Maximum Extent Practicable (MEP). B. Discharges including, but not limited to, the following are prohibited from entering any stormdrain: 1. Sewage; 2. Wash water resulting from the hosing or cleaning of gas stations, auto -repair garages, or other types of fueling or automotive services facilities; 3. Runoff resulting from the cleaning, repair, or maintenance of any type of equipment, machinery, or facility including motor vehicles, cement -related equipment, port -a -potty servicing, etc.; 4. Wash water resulting from mobile operations such as mobile automobile washing, steam cleaning, power washing, and carpet cleaning, etc.; 5. Wash water resulting from the cleaning or hosing of impervious surfaces in municipal, industrial, and commercial areas including parking lots, streets, sidewalks, driveways, patios, plazas, work yards and outdoor eating or drinking areas, etc.; 6. Runoff resulting from material storage areas containing chemicals, fuels, grease, oil, other hazardous materials; R:/Ords 2005/Ords 05-12 6 7. Pool or fountain water containing chlorine, biocides, or other chemicals; discharges of pool or fountain filter backwash water; 8. Sediment, pet waste, vegetation clippings, or other landscape or construction - related wastes; and 9. Food -related wastes (e.g., grease, fish processing and restaurant kitchen mat and trash bin wash water, etc.). 8.28.210 Exempted discharges. A. Categorically Allowed Discharges. The following discharges are exempt from discharge prohibitions established by this Ordinance: 1. Diverted stream flows; 2. Rising ground water; 3. Uncontaminated ground water infiltration; 4. Uncontaminated pumped ground water; 5. Foundation drains; 6. Springs; 7. Water from crawl space pumps; 8. Footing drains; 9. Air conditioning condensation; 10. Flows from riparian habitats and wetlands; 11. Water line flushing; 12. Landscape irrigation; 13. Discharges from potable water sources other than water main breaks; 14. Irrigation water; 15. Lawn watering; 16. Individual residential car washing; 17. Non -emergency flows due to fire fighting activities; and 18. Discharges from pools and fountains, provided such discharges are de- chlorinated. R:/Orris 2005/Ords 05-12 7 B. Separately Permitted Discharges. The following discharges are exempt from discharge prohibitions established by this Ordinance, provided compliance with all relevant permit conditions is maintained to the satisfaction of the RWQCB: 1. Discharges regulated under either a valid facility -specific NPDES Permit or facility -specific Waste Discharge Requirements Permit which has been issued by the Environmental Protection Agency ("EPA") or the State of California. C. Exemptions to Protect Public Health and Safety. Discharges determined by the City Engineer to be necessary to protect public health and safety including but not limited to prevent flooding of public or private property are exempt from the discharge prohibitions established by this Ordinance. In such situations, the determination of the City Engineer that a discharge is necessary may initially be made verbally but must promptly be confirmed in writing. 8.28.220 Prohibition on illicit connections. A. No person shall: 1. Act, cause, permit or suffer any agent, employee, or independent contractor, to establish, construct, maintain, operate or utilize any illicit connection, to cause, allow or facilitate any prohibited discharge listed in Section 8.28.200, Prohibited discharges. 2. Establish, continue, cause, allow or maintain any discharge that would result in or contribute to a violation of the permit, any State General Permit, or any other NPDES permit or set of waste discharge requirements issued by the Regional State Board, the Regional Board, or the EPA, either separately or in combination with other discharges. B. The prohibition against illicit connections shall apply, regardless of whether the connection was established prior to the date on which this Ordinance was enacted. C. A civil or administrative violation of this Ordinance shall occur, regardless of a person's negligence or their intent to construct, maintain, operate or utilize an illicit connection or to cause, allow or facilitate any prohibited discharge. 8.28.230 Liability for prohibited discharges. A. Municipal NPDES Permit. 1. Any discharge that would result in or contribute to a violation of an existing or subsequently -adopted municipal NPDES permit(s) or any amendment or revision thereto or re -issuance thereof either separately considered or when combined with other discharges, is a violation of this Ordinance and is prohibited. Liability for any such discharge shall be the responsibility of the person(s) causing or responsible for the discharge, and such persons shall defend, indemnify and hold harmless the City in any administrative or judicial enforcement action relating to such discharge. R:/Ords 2005/Ords 05-12 8 2. The City Engineer may give written notice to the owner, operator, or occupant of the property or facility that the activities responsible for the discharge shall cease until such discharge is contained, treated, or disposed of properly. The written notice to mitigate the discharge shall expire thirty (30) days commencing upon delivery of the notice. Upon expiration of the thirty (30) day period, any such discharge shall constitute a violation of this Ordinance. B. NPDES Permit for Industrial, Construction and Dewatering Activities. Any person associated with industrial, construction, dewatering or other activities and discharges subject to any NPDES permit issued by the United States Environmental Protection Agency, the State Water Resources Control Board, or the San Diego Regional Water Quality Control Board, shall comply with all requirements of such permits. Such Dischargers shall specifically comply with the requirements outlined in the respective State General Permits. Proof of compliance with said NPDES general permits may be required in a form acceptable to the City Engineer prior to issuance of any city grading, building, or occupancy permits. (Ord. 99-10 § 1 (part)) 8.28.240 Liability for illicit connections. 'Liability for any illicit connection shall be the responsibility of the person(s) causing or responsible for the, and such person(s) shall defend, indemnify and hold harmless the City in any administrative or judicial action relating to such connection. R:/Ords 2005/Ords 05-12 9 1 1 Article III . Legal Authority and Enforcement Sections: 8.28.300 Responsibility for administration. 8.28.310 Violations and penalties. 8.28.320 Enforcement. 8.28.300 Responsibility for administration. This Ordinance shall be administered for the City of Temecula by the City Engineer or his or her representative. 8.28.310 Violations and penalties. A. It shall be unlawful for any person to conduct any work or business, or cause the same to be done, contrary to or in violation of any of the provisions of this Ordinance and State or Federal laws. B. The issuance of a grading or building permit, performance of permit inspections, or issuance of a certificate of occupancy may be withheld, revoked or suspended on property on which a violation of the provisions of this Ordinance exist, including work not performed in accordance with the approved plans, until such violation(s) has been corrected to the satisfaction of the City Engineer. C. For existing industrial and commercial business facilities, violations of this Ordinance may be grounds for the suspension or revocation of a City business license in accordance with Chapter 5.04, Business Licenses and Regulations, of the Temecula Municipal Code. 8.28.320 Enforcement. Violation of the provisions of this Ordinance shall be prosecuted pursuant to the provisions of Chapters 1.20, General Penalty, and 1.21, Administration Penalties — Citations, of the Temecula Municipal Code and may be abated as public nuisances pursuant to Chapter 8.12 of the Temecula Municipal Code. R:/Ords 2005/Ords 05-12 10 1 1 Article IV. Permits Sections: 8.28.400 Permit requirements for Construction and Industrial/Commercial activities. 8.28.410 Penalties. 8.28.420 Compliance with laws. 8.28.400 Permit requirements for Construction and Industrial/Commercial activities. A. State -issued Permits. Each person associated with any individual NPDES permit or State General NPDES Permit shall comply with all the requirements of such permits. Each person identified in these permits shall comply with and undertake all activities required by such permits. The City Engineer may require any person to which such a permit has been issued to provide proof of compliance with any such permit, in a form acceptable to the City Engineer, or his/her designated representative, prior to the issuance of any grading, building or occupancy permits, or any other type of permit or license issued by the City. B. City -issued Permits. An application for any of the following permits or approvals shall demonstrate how the requirements of this Ordinance will be met, and the permit or approval shall not be approved unless the City Engineer determines that the application complies with the requirements of this Ordinance: 1. Commercial Development Plan 2. Residential Development Plan 3. Industrial Development Plan 4. Grading Plan 5. Building Permit 6. Improvement Plan 7. Conditional Use Permit 8. Tentative Map Modifications 9. Map Modifications B. Permit Suspensions or Revocations. The City Engineer may suspend or revoke any permit issued by the City when it is determined that: 1. The permittee has violated any term, condition, or requirement of the permit, or any applicable provision of this Ordinance; R:/Ords 2005/Ords 05-12 11 2. The circumstances have changed so that it is no longer appropriate to except the Discharge. 3. The permittee fails to comply with any schedule for compliance issued pursuant to this Ordinance; or 4. Any regulatory agency, including the EPA, the State Board or a Regional Water Quality Control Board having jurisdiction over the discharge, notifies the City that the discharge should be terminated. C. Permit Modifications. The City Engineer may modify any permit when it is determined that: 1. Federal or state law requirements have changed in a manner that necessitates a change in the permit; or The pemiittee's discharge or the circumstances under which the discharge occurs have changed; or 3. A change to the permit is necessary to ensure compliance with the objectives of this Ordinance, or to protect the quality of receiving waters. D. Appeals. The determination that a permit shall be denied, suspended, revoked or modified may be appealed pursuant to the procedures identified in Article VI., Legal Authority and Enforcement, of this Ordinance. The permittee may request a temporary variance to continue to discharge pending issuance of a final decision through the appeal process. E. Notification. The permittee shall be informed of any change in the permit terms and conditions at least forty-five (45) business days prior to the effective date of the modified permit. 8.28.410 Penalties. Any violation of the terms, conditions and requirements relating to the control of discharges to the storm drain system of any permit issued by the City shall constitute a violation of this Ordinance and subject the violator to the administrative, civil and criminal remedies available under this Ordinance. 8.28.420 Compliance with laws. Compliance with the terms, conditions and requirements of a permit issued by the City shall not relieve the permittee from compliance with all federal, state and local laws, regulations and permit requirements, applicable to the activity for which the permit is issued. R:/Ords 2005/Ords 05-12 12 1 Article V . Control of Urban Runoff Sections: 8.28.500 New development projects and modifications to existing development. 8.28.510 Expiration of plans. 8.28.520 Existing development. 8.28.500 New development projects and modifications to existing development. A. General Requirements. New development and modifications to existing development shall be designed to control pollutants in stormwater and urban runoff so as to prevent any deterioration of water quality that would impair subsequent or competing uses of the receiving waters. The City Engineer shall approve the BMPs that may be implemented to prevent such deterioration and shall approve the manner of implementation. New development and modifications to existing development shall comply with the following: B Construction Runoff Compliance. All individual grading and building projects with active grading or building permits shall implement measures, including adherence to the SWPPP, to ensure that all pollutants from the site will be either eliminated or reduced to the maximum extent practicable, and will not cause or contribute to an exceedance of water quality objectives as described in the San Diego Regional Water Quality Control Board Basin Plan. All grading and building activities will be in compliance with the Grading, Erosion and Sediment Control Ordinance; the Grading Manual; other applicable ordinances; Federal, State, and local permits; and other applicable requirements. C. Water Quality Management Plan (WQMP) Required. New development and modifications to existing development projects shall comply with the following: 1. A Water Quality Management Plan (WQMP) shall be required for all new development projects that meet the specified categories listed in the City of Temecula MS4 Permit and modifications to existing development projects as defined in the MS4 Permit. 2. Projects not requiring a WQMP will be required to implement minimum BMPs designated by the City according to conditions and requirements established by the City Engineer. 3. A WQMP shall be required if the City Engineer determines that the development may result in the discharge of significant levels of a Pollutant into a tributary to the Stormwater Drainage System. 4. If the City Engineer determines that the project will have a de minimis impact on the quality of stormwater and urban runoff, then the City Engineer may issue a written waiver of the requirement for preparation and acceptance of a WQMP. R:/Ords 2005/Ords 05-12 13 1 D. Contents of a WQMP. 1. The BMPs identified in the WQMP shall address site design, source controls and treatment controls by: a. Controlling the post -development urban runoff discharge velocities, volumes, durations, and peak flow rates to maintain or reduce pre - development urban discharge velocity, volume, durations, and peak flow rates; b. Conserving natural areas where feasible; c. Identifying pollutants for which water bodies receiving the development's runoff are listed as impaired under CWA section 3O3(d) and all identifying pollutants associated with the land use of the development. d. Correctly designing BMP's to effectively remove or treat the pollutants associated with the project; e. Minimizing directly connected impervious areas; f. Protecting slopes and channels from downstream erosion; g. Including storm drain stenciling and signage; h. Including properly designed outdoor material storage areas; Including properly designed trash storage areas; j. Including proof of a mechanism to ensure ongoing long-term BMP maintenance, and following any transfers of ownership. k. Increasing permeable areas; Implementing BMPs close to pollutant sources and prior to discharging into receiving waters; m. Ensuring that post -development runoff does not contain pollutants which cause or contribute to an exceedance of water quality objectives, as outlined in the SDRWQCB Basin Plan, and have been reduced to the MEP; n. Not constructing BMP's in receiving waters; and o. Not using a receiving water as a BMP. 2. During the planning application submittal process for any new development or modifications to existing development, the permittee shall submit a WQMP. The applicant shall obtain the City Engineer's acceptance of a WQMP prior to the issuance of a permit land use approval or, at the City's discretion, prior to recordation of a map. The Public Works Department shall review all WQMPs R:/Ords 2005/Orris 05-12 14 and impose terms, conditions and requirements on the project in accordance with this Ordinance prior to the City's issuance of a permit, approval, or map. 3. New development and modifications to existing development shall implement and adhere to the terms, conditions and requirements of the approved WQMP. 4. The City Engineer may require that the WQMP, or components within the WQMP, be recorded with the County Recorder's office. The signature of the property owner, or successor in interest, shall be sufficient for the recording of the plan or any revised plan. A signature on behalf of the City shall not be required for recordation. E. The Drainage Area Management Plan (DAMP). All New Development and Modifications to existing development projects shall also be undertaken and implemented in a manner that is consistent with the DAMP, and shall also fulfill any conditions and requirements established by the Planning Department and Public Works Department which are related to the reduction or elimination of Pollutants in stormwater and urban runoff from the project site. F. Continuation of Terms, Conditions and Requirements for New Development or Modifications to Existing Development Projects. All terms, conditions and requirements which the Planning and Public Works Departments have initially imposed pursuant to this Section for either a new development or modifications to existing development project shall remain in effect upon the transfer of the property. Any owner of the property, or their successors, or assigns, shall be in violation of this Ordinance if they fail to implement and/or adhere to the terms, conditions and requirements imposed pursuant to this Section on a New Development or Modifications to existing development project. 8.28.510 Expiration of plans. A. Approved plans for which no inspections have occurred shall expire 180 days following the date of submittal and may be returned to the applicant or may be destroyed by the City Engineer without additional notice to the applicant. B. The City Engineer may extend the time for action by the applicant for a period not exceeding 180 days upon written request by the applicant showing that circumstances beyond the reasonable control of the applicant have prevented action from being taken. C. In order to renew action after the plans have expired pursuant to the Ordinance, the applicant shall resubmit the plans and pay the most current plan review fee. 8.28.520 Existing development. A. General Requirements. Existing development shall prevent pollutants from discharging into stormdrain systems, and shall control stormwater runoff so as to prevent any deterioration of water quality that would impair subsequent or competing uses of the water. The City Engineer shall identify the BMPs that shall be implemented to prevent such deterioration and shall identify the manner of implementation. R:/Orris 2005/Ords 0512 15 B. Industrial and Commercial Business Facilities . Each person in charge of day to day operations of an industrial or commercial business facility in the City shall implement those minimum BMPs as may be designated by the City Engineer. For those facilities that are tributary to impaired water bodies and/or are directly adjacent to or discharging directly to receiving waters, BMPs shall include additional controls as the City Engineer may require. C. Common Interest Areas, Homeowners' Associations, and Property Management Organizations. Each person who owns, operates, or is in charge of day to day activities of common interest areas on Private Property in the city shall ensure that runoff from within common interest areas, including private roads, drainage facilities, and other components of the storm water conveyance system, meets the objectives of the City's permit and this Ordinance D. Litter control. 1. No person shall dump, dispose, or stockpile any waste material, including but not limited to common household rubbish or garbage of any kind (whether generated or accumulated at a residence, business or other location), upon any public or private property, whether occupied, open or vacant, including but not limited to, any street, sidewalk, alley, right-of-way, open area or point of entry to the storm drain system, except in trash containers, or at a lawfully established waste disposal facility. 2. Any person who owns or occupies a property on which a prohibited disposal of waste materials occurs shall ensure that all such waste materials are properly collected and disposed of within a reasonable period of time. 3. Any person who either owns or occupies property and who fails to comply with the requirements of this Ordinance may be charged with creating a nuisance upon the property. R:/Ords 2005/Ords 05-12 16 1 Article VI . Regulatory Inspections Sections: 8.28.600 Right to inspect. 8.28.610 Records review. 8.28.620 Authority to sample and test. 8.28.630 Monitoring. 8.28.640 Test results. 8.28.600 Right to inspect. A. Normal Conditions. For routine inspections, the City Engineer may inspect construction sites, industrial and commercial business facilities, and associated activities subject to this Ordinance at reasonable times and in a reasonable manner to carry out the purposes of this Ordinance. If entry for a regulatory inspection is refused by a construction site representative, or by a facility owner, occupant, or operator, an inspection warrant shall be obtained prior to inspection. 1. When any new structural BMP is installed on private property as part of a project that requires a City permit or business license, in order to comply with this Ordinance, the property owner, occupant or operator shall provide the City access for inspection of BMPs to ensure that the BMP is working properly. This includes the right to enter the property without prior notice, as needed, when the City has a reasonable basis to believe that the BMP is not working properly, or to enter for any follow-up inspections, or to enter when necessary for abatement of a nuisance or correction of a violation of this Ordinance. 2. Inspections may include all actions necessary to: a. Determine whether any illegal discharges or illegal connections exist; b. Determine whether the BMPs installed and implemented are adequate to comply with this Ordinance; c. Determine whether the BMPs are being properly maintained; d. Determine whether the facility or activity complies with the other requirements of this Ordinance; e. Identify products produced, processes conducted, chemicals used and materials stored on or contained within the property that could constitute a threat to water quality if a discharge occurs; f. Identify point(s) of discharge of all wastewater and processed water; h. Establish the location of all points of discharge from the property, whether by surface runoff or through a storm drain system; R:/Ords 2005/Ords 05-12 17 j• Locate any Illicit Connection or the source of any Prohibited Discharge; Evaluate compliance with any permit issued by the City relating to a discharge to the Storm Drain System; or k. Investigate any complaints forwarded to the City by third parties related to discharge. This may include, but may not be limited to sampling, metering, visual inspections, and records review. B Emergency Conditions. If the City Engineer has reasonable cause to believe that non- stormwater runoff is actively discharging from the property onto any public street, inlet, gutter, or any other storm drain system, the City Engineer shall have the right to immediately enter and inspect said property regardless of whether said property is occupied or unoccupied, and regardless of whether formal permission to inspect said property has been obtained. 8.28.610 Records review. The City Engineer may inspect the property owner's, occupant's, or operator's records relating to chemicals or processes presently or previously occurring on-site, including but not limited to, material and/or chemical inventories, facility maps or schematics and diagrams, Material Safety Data Sheets, hazardous waste manifests, business plans, pollution prevention plans, State General Permits, Stormwater Pollution Prevention Plans, Monitoring Program Plans, any records relating to Illicit Connections, Prohibited Discharges, or any other source of contribution or potential contribution of Pollutants to the Storm Drain System. Records, reports, analyses, or other information required under this Ordinance may be inspected and copied, and photographs taken to document a condition and/or a violation of this Ordinance. 8.28.620 Authority to sample and test. The City Engineer may inspect, sample and test any area runoff, soils area (including groundwater testing), process discharge, materials within any waste storage area (including any container contents), and/or discharge from any treatment system for the purpose of determining the potential for contribution of pollutants to the storm drain system. The City Engineer may investigate the integrity of all storm drain and sanitary sewer systems, or other pipelines on the property using appropriate tests, including but not limited to smoke and dye tests or video surveys. The City Engineer shall be authorized to document conditions on the property by any reasonable means. It shall be a violation of this Ordinance for anyone other than the City Engineer to tamper, dismantle or otherwise intentionally disable, modify or in any way damage such monitoring devices. 8.28.630 Monitoring. The City Engineer may erect and maintain monitoring devices for the purpose of measuring any discharge or potential source of discharge to the Storm Drain System. 8.28.640 Test results. Upon submission of a written request by the owner or occupant of the property subject to inspection, the City Engineer shall provide copies of all monitoring and test results conducted to the owner or occupant. R:/Ords 2005/Ords 05-12 18 1 1 Article VII . Plan Review and Inspection Fees Sections: 8.28.700 WQMP review fees — new development projects and modifications to existing development. 8.28.710 Inspection fees. 8.28.720 Refunds. 8.28.700 WQMP review fees — new development projects and modifications to existing development. When WQMPs are required pursuant to the provisions of this Ordinance, the City Engineer shall collect the required plan review fee and/or deposit as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. [Adopted concurrently with this Urgency Ordinance.] 8.28.710 Inspection fees. A. Construction Proiects. When follow-up site inspections are required in accordance with new development projects and modifications to existing development pursuant to the provisions of this Ordinance, the City Engineer shall collect the inspection fee as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. [Adopted concurrently with this Urgency Ordinance.] B. Existing Commercial and Industrial Businesses. In addition to the City's annual business licensing requirements pursuant to Chapter 5.04, Business Licenses and Regulations, of the City's Municipal Code, existing commercial and industrial businesses, listed in the City's NPDES Permit, shall pay an annual inspection fee to ensure compliance with the City's NPDES Permit, as required by this Ordinance and by City Council resolution establishing applicable fees and deposits. 8.28.720 Refunds. After submittal and commencement of processing by the City, no fee(s) collected pursuant to this division, shall be refunded in whole or in part, except as provided as follows: A. Inspection fees may be refunded, less any City expenses incurred, including an overhead charge of twenty percent (20%), at any time prior to the start of the work upon the applicant's written request, provided any City permit has expired or has been withdrawn. B. No refund shall be made if the applicant or permittee has any outstanding debts owed to the City, or if corrective work remains to be done. C. No refund shall be made pursuant to this section if a request for refund is submitted to the City more than one (1) year from the date of payment of the fee as to which a refund is claimed. R:/Ords 2005/Ords 05-12 19 1 1 1 Article VIII. Definitions of Terms Sections: 8.28.800 Definitions. Whenever in this Ordinance and the Manual, or in any resolution or standard adopted by the City Council pursuant to this Ordinance, the following terms are used, they shall have the meaning ascribed to them in this section, unless it is apparent that some other meaning is intended: "Authorized Inspector" means the City Engineer and all persons designated by him/her and under his/her instruction and supervision, who are assigned to investigate compliance with, detect violations of, and/or take actions pursuant to this Ordinance. "Best Management Practices" or "BMPs" means, as defined in 40 CFR 122.2, schedules of activities, prohibitions of practices, maintenance procedures, and other management practices to prevent or reduce the pollution of waters of the U.S. BMPs also include treatment requirements, operating procedures and practices to control plant site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw material storage. "City Engineer" means the Director of Public Works/City Engineer of the City of Temecula, or his or her designee. "Compliance Schedule" means the time period allowed by the City for a discharger to achieve compliance with the requirements of this Ordinance. The Compliance Schedule shall contain specific dates by which adequate treatment facilities, devices, or any other related equipment and/or procedures shall be installed or implemented. "Construction Activity" means any activity used in the process of developing, redeveloping, enhancing, or maintaining land, including, but not limited to, land disturbance, building construction, paving and surfacing, storage or disposal of construction related materials. "Construction Site" means any project requiring a local grading or building permit, including projects requiring coverage under the General Construction Permit that involves soil disturbing activities. Soil disturbing activities include clearing, grading, excavation and any other disturbances to ground. This definition includes stockpiling. "Contamination" means, as defined in the Porter-Cologn Water Quality Control Act, contamination is "an impairment of the quality of waters of the State by waste to a degree which creates a hazard to the public health through poisoning or through the spread of disease. 'Contamination' includes any equivalent effect resulting from the disposal of waste whether or waters of the State are affected." "Co -Permittee" means the County of Riverside, the Riverside County Flood Control and Water Conservation District and the City of Murrieta which are responsible for compliance with the terms of the Permit. "CWA" means the Clean Water Act. R:/Ords 2005/Ords 05-12 20 1 1 1 "DAMP" means the Riverside County Drainage Area Management Plan, as the same may be amended from time to time. "Discharge" means any release, spill, leak, flow, escape, leaching (including subsurface migration or deposition to groundwater), dumping or disposal of any liquid, semi-solid or solid substance. "Discharge Exception" means those activities not restricted or prohibited by this Ordinance or exempted under Section A of the Permit or a subsequent Permit. "Discharger" means any person, any property owner, or any occupant of any unit, building, premises or lot within the City, who either discharges or causes to be discharged any of the substances listed under "Discharge," above, either directly or indirectly, into the City's Storm Drain System. In any action taken to enforce this Ordinance, the burden shall be on the person who is the subject of such action to establish that a Discharge was within the scope of this discharge Exception. "Enforcing Attorney" means the City Attorney, or the District Attorney acting as counsel to the City of Temecula, and his/her designee, which counsel is authorized to take enforcement action as described herein. For purposes of criminal prosecution, only the District Attorney and/or City Attorney, or his/her designee, shall act as the Enforcing Attorney. "ESA" means Environmentally Sensitive Areas "in which plant or animal life or their habitats are either rare or especially valuable because of their special nature or role in an ecosystem and which would easily be disturbed or degraded by human activities and developments" (California Public Resources Code section 30107.5). ESAs subject to urban runoff requirements included but are not limited to all CWA section 303 (d) impaired water bodies, areas designated as Areas of Special Biological Significance by the SWRCB (Basin Plan); water bodies designated with the RARE beneficial use by the SWRCB (Basin Plan); areas within the Western Riverside County Multi -Species Habitat Conservation Plan (MSHCP) plan areas that contain rare or especially valuable plant or animal life or their habitat; and any other equivalent environmentally sensitive areas which the Permittees have identified.. "Hearing Officer" means the City Engineer or his/her designee, who shall preside at any administrative hearings authorized by this Ordinance, and who is authorized to issue final decisions on the matters raised therein. "Illicit Connection" means any connection to the MS4 that conveys an illicit discharge. "Illicit Discharge" means any discharge to the MS4 that is not composed entirely of storm water except discharges pursuant to a NPDES permit and discharges resulting from fire fighting activities [40 CFR 122.26(b)(2)]. "Invoice for Costs" means the actual costs and expenses of the City, including but not limited to administrative overhead, salaries and other expenses recoverable under California law, incurred during any Inspection conducted pursuant to Article IV of this Ordinance or where a Notice of Noncompliance, Administrative Compliance Order or other enforcement option under Article V of this Ordinance is utilized to ensure compliance with this Ordinance. R:/Ords 2005/Ords 05-12 21 1 1 1 "Maximum Extent Practicable" ("MEP") means the technology-based standard established by Congress in CWA section 402(p)(3)(B)(iii) that operators of MS4s must meet. Technology- based standards establish the level of pollutant reductions that dischargers must achieve, typically by treatment or by a combination of source control and treatment control BMP's. MEP generally emphasizes pollution prevention and source control BMP's primarily (as the first line of defense). The definition of MEP is dynamic and will be defined by the following process over time; municipalities propose their definition of MEP by way of the SWMP. Their total collective and individual activities conducted pursuant to the SWMP becomes their proposal for MEP as it applies both to their overall effort, as well as to specific activities (e.g., MEP for street sweeping, or MEP for MS4 maintenance). "Modifications to existing development" means the creation or addition of impervious surfaces or the making of improvements to an existing structure on an already developed site; replacement of impervious surfaces that are not part of a routine maintenance activity; and land disturbing activities related to structural or impervious surfaces. This definition is consistent with the term "Redevelopment" as referenced in the MS4 permit. "New Development" means all public and private residential (whether single family, multi -unit or planned unit development), industrial, commercial, retail, and other non-residential construction projects, or grading for future construction, for which a land use approval, grading permit, building permit or "non-residential plumbing permit" is required. "Non-residential Plumbing Permit" means a plumbing permit authorizing the construction and/or installation of facilities for the conveyance of liquids, other than stormwater, potable water, reclaimed water or domestic sewage. "NPDES or "National Pollution Discharge Elimination System" means the national program for issuing, modifying, revoking and reissuing, terminating, monitoring and enforcing permits, and imposing and enforcing pretreatment requirements, under Sections 307, 318, 402, and 405 of the CWA. "Owner or Operator" means the owner or operator of any facility or activity subject to regulation under the NPDES program.. "Permit" means the current permit issued by the Regional Board, under the authority of the Federal Clean Water Act, or any succeeding permit, and any other currently applicable municipal discharge permit[s], which establishes waste discharge requirements applicable to stormwater and urban runoff within the City. "Permittee" means any person, property owner, contractor, or authorized agent to whom a permit is issued pursuant to this Ordinance. "Person" means an individual, association, partnership, corporation, municipality, State or Federal agency, or any agent or employee thereof [40 CFR 122.2]. "Pollutant" means any agent that may cause or contribute to the degradation of water quality such that a condition of pollution or contamination is created or aggravated. "Prohibited Discharge" means any Discharge which contains any Pollutant, from public or private property to (i) the Storm Drain System; (ii) any upstream flow, which is tributary to the Storm Drain System; (iii) any groundwater, river, stream, creek, wash or dry weather arroyo, R:/Orris 2005/Ords 05-12 22 wetlands area, or marsh; or (iv) which is otherwise prohibited by the Permit. The term "Prohibited Discharge" shall not include discharges allowable under the Discharge Exception. "Receiving Waters" means the waters of the United States. This applies to natural drainage channels, active or not, including all tributaries leading to streams, creeks, rivers, and other waterbodies. "Regional Board" or SDRWQCB refers to the San Diego Regional Water Quality Control Board which has jurisdiction over the City. "Modifications to existing development" means the rehabilitation or reconstruction of public or private residential (whether single family, multi -unit or planned unit development), industrial, commercial, retail, or other non-residential structures, for which either a land use approval, grading permit, building permit or Non-residential Plumbing Permit is required. "Site" means the real property on which activities subject to this Ordinance may occur. "State Board" or "SWRCB" means the State Water Resources Control Board. "State General Permit" means either the State General Industrial Stormwater Permit or the State General Construction Permit, as the same may be amended from time to time, and the terms and requirements of either or both permits. In the event the EPA revokes the in -lieu permitting authority of the State Board, then the term State General Permit shall also refer to any EPA -administered stormwater control program for industrial activities, construction activities, or any other type of activity that is subsequently regulated through a state general Permit. "Storm Drain System" means street gutter, channel, storm drain, constructed drain, lined diversion structure, wash area, inlet, outlet, stream, creek, river, or other facility within the City limits, which is a part of or tributary to the County -wide stormwater runoff system and owned, operated, maintained or controlled by the City, the County of Riverside, the Riverside County Water Conservation and Flood Control District or any Co -Permittee, and used for the purpose of collecting, storing, transporting, or disposing of stormwater. "Stormwater Manual" means the City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control. "Stormwater Runoff" means that part of precipitation (rainfall) which travels via flow across a surface to the MS4 or receiving waters from impervious, semi-perivious or pervious surfaces. "Urban Runoff" means surface water flow produced by non-stormwater resulting from residential, commercial and industrial activities involving the use of potable and non -potable water. "WQMP" means a Water Quality Management Plan. R:/Ords 2005/Ords 05-12 23 Section 21: The City Council authorizes and directs the Director of Public Works/City Engineer to prepare and utilize a manual of standards setting forth the administrative procedures and technical requirements necessary to implement the provisions of this Ordinance. Such rules, procedures, and requirements shall be entitled "The City of Temecula Administrative and Technical Procedures Manual for Stormwater and Urban Runoff Management and Discharge Control" in substantially the form set forth in Exhibit A. Section 22: If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or application, and to this end, the provisions of this Ordinance are declared to be severable. Section 23: Environmental Determination. The construction and industrial/commercial activities regulated by this Ordinance represent an implementation component of the adopted General Plan to mitigate potential and theoretical impacts to water quality. The general impacts of the General Plan were evaluated in the Final Environmental Impact Report that was prepared for the updated General Plan. The Final EIR for the General Plan was certified by the City Council on April 12, 2005. The adoption of the proposed Ordinance will allow the City to establish procedures and requirements that will regulate pollutants in stormwater and urban runoff within the City. The proposed Ordinance is expected to result in benefits to the waters of the United States and the protection of the environment. No new development will occur because of the adoption of this Ordinance Therefore, this project is categorically exempt from CEQA pursuant to the provision of Sections 15308 and 15601(b)(3), and therefore, no further environmental review is required. The City further acknowledges that the action is the replacement of the existing regulatory ordinance with an ordinance of similar character reflecting the current state of the applicable law. In light of this deminimus substitution the general rule of CEQA as set forth in State CEQA Guidelines Section 15601(b)(3) is also deemed applicable to this action as it can be seen with certainty that the adoption of this superceding ordinance will not cause new or additional adverse effects upon the environment. Section 24: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted as required by law. Section 25: Declaration of Urgency. The City of Temecula is required, as a condition of the Permit and the law as described in Sections 1 through 19, inclusive, to have the current regulatory requirements adopted and enforceable on or before July 14, 2005. In order to satisfy this requirement the City must take action to enact this ordinance so as to make it enforceable on an immediate basis. This urgency ordinance is adopted with the purpose and intent of satisfying the City of Temecula's obligations under the Permit and the law Accordingly, this City Council hereby declares the adoption of this ordinance to be a matter of public safety and so invoke the authority established in California Government Code Section 36937(b) to cause this ordinance to be effective immediately and to continue in effect until superceded by an ordinance of similar intent, purpose and effect passed and adopted subsequently to this enactment. The City Council of the City of Temecula has recognized the need for the immediate preservation of the general health, safety and welfare of the City by the immediate adoption of this ordinance and the fees arising under this ordinance for the services required pursuant to Article VII of this ordinance R:/Ords 2005/Ords 05-12 24 1 1 PASSED, APPROVED AND ADOPTED, by the City Council of the City of Temecula on the 28th day of June, 2005. STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss. CITY OF TEMECULA Comerchero, Mayor I, Susan W. Jones, CMC, City Clerk of the City of Temecula, do herby certify that the foregoing Ordinance No. 05-12 was duly adopted and passed as an Urgency Ordinance at a regular meeting of the City Council on the 28th day of June, 2005 by the following vote: AYES: 5 COUNCILMEMBERS: Edwards, Naggar, Roberts, Washington, Comerchero NOES: 0 COUNCILMEMBERS: None ABSENT: 0 COUNCILMEMBERS: None ABSTAIN: 0 COUNCILMEMBERS: None R:/Ords 2005/Ords 05-12 25 ea Susan W. Joes, CMC City Clerk REQUESTS TO SPEAK Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. I wish to speak on Agenda Item No. Subject T(910 ti ci For Against Public Comment Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Name:�1 c Phone: Address: City/State/Zip If you are representing an organization or group, please give the name: REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Date 6 -/ / I wish to speak on Agenda Item No. Subject For Against IFEI Public Comment Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Name: _ C t_lvrvc/ Phone: J Address:.[/. ( , City/State/Zip LAs-Ua /" If you are representing an organization or group, please give the name: -/ j Date REQUEST TO SPEAK 2_ CITYOF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. (1e: Jl 2 /i2 I wish to speak on Agenda Item No. Subject FA—ten/UV S%— For Against ® Public Comment Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Name:,rf(-'eg �(� Phone: Address: City/State/Zip If you are representing an organization or group, please give the name: Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. I wish to speak on Agenda Item No. Subject (Slr 5 1- Q 5)1Z PRCGQ•;?M ..17(1 /vltf�C,04_ A For Against Public Comment Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Name: -)!h'I --7-77 410D 26-' Phone: Address: ' / City/State/Zip ��`� fci/'o S 2 z If you are representing an organization or group, please give the name: C,5c9 5 m 3 REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Date (Q // I wish to speak on Agenda Item No. Subject "1,-O C vita e`/ i' �f El For C �rp' C,� . Against ublic Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. Name: �n, r qv Address: City/State/Zip If you are representing an organization or group, please give the name: Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Subject PLA) O For I wish to speak on Agenda Item No. C__Cw7yv-� D Against O Public Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. V. s Name: ( 14 " Phone: Address: City/State/Zip If you are representing an organization or group, please give the name: