HomeMy WebLinkAbout12-13 SARDA Resolution RESOLUTION NO. SARDA 12-13
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE SUCCESSOR AGENCY TO THE TEMECULA
REDEVELOPMENT AGENCY ADOPTING THE FISCAL
YEAR 2012-13 ANNUAL OPERATING BUDGET AND
ESTABLISHING CONTROLS ON CHANGES IN
APPROPRIATIONS
THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE
TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. That the fiscal year 2012-13 SARDA operating budget is hereby
adopted.
Section 2. That the following controls are hereby placed on the use and
transfers of budget appropriations:
A. No expenditure of funds shall be made unless there is an unencumbered
appropriation available to cover the expenditure.
B. The Department Director may prepare a transfer of appropriations within
departmental budget accounts, with the approval of the Executive Director.
C. The Agency Board must authorize transfers (appropriations) of funds from
the Undesignated Fund Balance and transfers between departmental budget accounts.
D. The Agency Board must authorize any increase in regular personnel
positions above the level indicated in the final budget. The Executive Director may
authorize the hiring of temporary or part-time staff as necessary within the limits
imposed by the controls listed above.
E. The Executive Director may authorize expenditures of funds in amounts
up to $30,000. Any expenditure of funds in excess of $30,000 requires Agency Board
action.
F. The Executive Director may authorize Public Works contracts in amounts
up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require
Agency Member action, except that the Executive Director may approve change orders
on Public Works contracts approved by the Agency Board in amounts up to the project
contingency established by the Agency Board.
G. Pursuant to Section 3.28.130 of the Municipal Code, the Executive
Director may authorize purchases of supplies and equipment in amounts up to $30,000.
Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the
lowest responsible bidder pursuant to formal bid procedures and require Agency Board
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action, except that the Executive Director may approve change orders on purchases of
supplies and equipment approved by the Agency Board in amounts up to the
contingency established by Agency Board.
H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of
supplies and equipment of an estimated value of $30,000 or less, may be made by the
purchasing agent in the open market pursuant to the procedure prescribed in Sections
3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections
3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with
for purchases of supplies and equipment having a total estimated value of $5,000 or
less.
I. Appropriations and Revenue Estimates for grant funded programs for
Fiscal Year 2011-12 which have not been expended or encumbered, are hereby carried
over for the applicable grant program to the Fiscal Year 2012-13.
Section 3. The Chief Financial Officer is authorized to make temporary short
term interfund loans between appropriate funds in order to cover short term cash needs
caused by cash flow timing differences. These interFund loans must have an identified
repayment source.
Section 4. Outstanding encumbrances shown on the Agency books at June
30, 2012, are hereby appropriated for such contracts or obligations for Fiscal Year
2012-13.
Section 5. There are numerous occasions when small dollar valued purchases
must be made for or on behalf of the Agency; and it is appropriate that a petty cash fund
be used to provide for the purchase of these smaller dollar valued items; now, therefore,
the Board of Directors of the Successor Agency to the Temecula Redevelopment
Agency of the City of Temecula does hereby resolve, determine, and order as follows:
A. There is hereby established a renewable petty cash fund to be maintained
in the Accounting and Purchasing Department.
B. The imprest balance amount of the petty cash fund shall be $3,000.
C. Vouchers, receipts, or other evidence of payment shall be required before
reimbursement shall be made from said petty cash fund, in such form as shall be
required by Chief Financial Officer.
Section 6. The Agency Secretary shall certify adoption of the resolution.
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PASSED, APPROVED, AND ADOPTED by the Board (of Directors of the
Successor Agency to the Temecula Redevelopme .t�Ag cy this 12th day of June, 2012.
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Chuc ashington, Chairperson
ATTEST:
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Susan . ,�ones, MMC
City CI rk/Board Secreta
[S EAL]
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF TEMECULA )
I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Successor Agency to
the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No.
SARDA 12-13 was duly and regularly adopted by the Board of Directors of the Successor
Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 12th
day of June, 2012, by the following vote:
AYES: 5 BOARD MEMBERS: Comerchero, Edwards, Naggar, Roberts,
Washington
NOES: 0 BOARD MEMBERS: None
ABSENT: 0 BOARD MEMBERS: None
ABSTAIN: 0 BOARD MEMBERS: None
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Susan W. Jones, MMC
City C_I�Board Secretary
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