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Home My WebLink About082812 CC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694 -6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET AUGUST 28, 2012 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 5:30 P.M. — The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding three parcels of real properties owned by Front Street Service Station consisting of approximately 1.194 acres for the Interstate 15 /State Route 79 South Ultimate Interchange, Project Number PW04 -08. The subject properties are commonly known as 44987 Old Town Front Street, City of Temecula, California, and are identified as Riverside County Assessor's Parcel Numbers 922- 210 -057, 922 - 210 -058, and 922 - 210 -059. The negotiating parties are the City of Temecula and Front Street Service Station. The City negotiators are Greg Butler and Amer Attar. 2) Public Employee performance evaluation for the incumbent position of City Manager pursuant to Government Code Section 54957. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. CALL TO ORDER: Mayor Chuck Washington Prelude Music: John Shaw Invocation: Pastor Phillip Noss of New Life Church Flag Salute: Council Member Roberts ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington 1 Next in Order: Ordinance: 12 -07 Resolution: 12 -63 PRESENTATIONS /PROCLAMATIONS Veterans Supplemental Support Network Presentation /Plaque of Appreciation Video Presentation of Silver Medal Olympian Sarah Hammer PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of August 14, 2012. 2 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Sponsorship Agreement with Safe Alternatives for Everyone (S.A.F.E.) RECOMMENDATION 4.1 Approve the Sponsorship Agreement with Safe Alternatives for Everyone in the amount of $10,000 and approximately $900 of in -kind facility meeting space so that S.A.F.E. can provide the Temecula Valley with quality and needed services for children, youth, and families who have experienced or are at risk of abuse and violence. 5 Hawaiian Festival (at the request of Mayor Pro Tem Naqqar) RECOMMENDATION: 5.1 Approve the Sponsorship Agreement with Our Nicholas Foundation for The Hawaiian Festival event located in Old Town Temecula to benefit the special needs community. 6 Acceptance of certain Public Streets into the City- Maintained System within Tract Map Nos. 30264 -2, -12, and -13 RECOMMENDATION: 6.1 Adopt a resolution entitled: RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY- MAINTAINED SYSTEM (WITHIN TRACT NOS. 30264 -2, -12, AND -13) * * * * * *** * * * * * * *** * ** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY * * * * * *** * * * * * * *** * ** 3 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 12 -01 Resolution: No. CSD 12 -07 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 7 Action Minutes RECOMMENDATION: 7.1 Approve the action minutes of August 14, 2012. 8 Temecula Valley Woman's Club Sponsorship (at the request of Park and Recreation Ad Hoc Subcommittee Members Chuck Washington and Jeff Comerchero) RECOMMENDATION: 8.1 Approve the Facility Sponsorship Agreement with Temecula Valley Woman's Club for the use of the Community Recreation Center (CRC) kitchen for City support of $1,276. 4 CSD DEPARTMENTAL REPORT 9 Community Services Department Monthly Report CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, September 11, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 5 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC 6 Next in Order: Ordinance: No. SARDA 12 -01 Resolution: No. SARDA 12 -14 CALL TO ORDER: Chairperson Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington SARDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 10 Action Minutes RECOMMENDATION: 10.1 Approve the action minutes of May 22, 2012; 10.2 Approve the action minutes of June 12, 2012. 11 Loan Settlement Policy for active First Time Home Buyer and Residential Improvement Loans RECOMMENDATION: 11.1 Adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING A LOAN SETTLEMENT POLICY FOR APPROVED SHORT -SALES AND REFINANCES WITH ACTIVE FIRST TIME HOME BUYER AND RESIDENTIAL IMPROVEMENT PROGRAM LOANS 12 Recognized Obligation Payment Schedules for the periods of January 1, 2013 through June 30, 2013 RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2013 THROUGH JUNE 30, 2013 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, September 11, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 7 TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 8 RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 13 Planning Department Monthly Report 14 Economic Development Monthly Report 15 Police Department Monthly Report 16 City Council Travel /Conference Report - July 2012 17 Public Works Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, September 11, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.orq — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 9 CONSENT CALENDAR Item No. 1 Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET AUGUST 14, 2012 — 7:00 PM 5:30 P.M. — The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) Conference with Legal Counsel— Existing Litigation. The City Council will meet in closed session with City Attorney pursuant to Government Code Section 54956.9(a) with respect to the following matter of pending litigation concerning the Liberty Quarry project to which the City is the Plaintiff /Petitioner: "City of Temecula v. County of Riverside, et. al., Granite Construction Co. et. al., real party in interest" Riverside County Superior Court No. RIC 1211312. 2) Public Employee performance evaluation for the incumbent position of City Manager pursuant to Government Code Section 54957. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. CALL TO ORDER: Mayor Chuck Washington Prelude Music: Susan Miyamoto Invocation: Pastor Bill Cate of Trinity Lutheran Church Flag Salute: Mayor Pro Tem Naggar ROLL CALL: Comerchero, Edwards, Naggar, Roberts, Washington PRESENTATIONS /PROCLAMATIONS Official Welcome to the dignitaries of the Island of Huahine, French Polynesia Introduction of City Interns and brief overview of program PUBLIC COMMENTS • Ruth Deakins • Alex Lantsberg • Paul Jacobs • Cynthia Palmer • Wayne Hall CITY COUNCIL REPORTS 1 CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION. 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 2.1 Approve the action minutes of July 24, 2012. 3 List of Demands - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 12 -60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurers Report as of June 30, 2012 - Approved Staff Recommendation (5 -0- 0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of June 30, 2012. 5 Amendment to Fiscal Year 2011 -12 Bio -Tox Agreement - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 5.1 Approve an amendment to the Fiscal Year 2011 -12 Agreement between City of Temecula and Bio -Tox Laboratories for DUI Drug and Alcohol Screening Services to increase the payment amount to $36,000; 2 5.2 Approve an additional expenditure of $6,000 for a total annual expenditure of $36,000 to Bio -Tox Laboratories for Fiscal Year 2011 -12. 6 Roripaugh Ranch Project — Approval of a Memorandum of Understanding with the owners of several Planning Areas that provides a framework for the negotiation of a future Operating Memorandum concerning (1) separation of the planning and permitting process for Planning Areas, (2) completion of the Phase I Neighborhood Park and disposition of the Development Impact Fees for this Park, and (3) development of a priority list for use of Roripaugh Ranch Community Facilities District funds for the remaining public improvements - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 6.1 Approve the Memorandum of Understanding between the City of Temecula, Roripaugh Investors III, LLC, Roripaugh Valley Restoration, LLC, Roripaugh Valley Neighborhood Park, LLC, HRA Roripaugh 1 LLC, HRA Roripaugh 2 LLC, and Sunwood Roripaugh Ranch LLC. 7 Fiscal Year 2012 -13 Economic Development Operating Budget Agreement with the Temecula Valley Chamber of Commerce - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 7.1 Approve the Operating Agreement for Fiscal Year 2012 -13 with the Temecula Valley Chamber of Commerce in the amount of $135,000. 8 Agreement for funding the acquisition of open space property (APN 940 - 140 -011) between Western Riverside County Regional Conservation Authority and the City of Temecula - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 8.1 Adopt a resolution entitled: RESOLUTION NO. 12 -61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED "AGREEMENT FOR FUNDING THE ACQUISITION OF OPEN SPACE PROPERTY BETWEEN WESTERN RIVERSIDE COUNTY REGIONAL CONSERVATION AUTHORITY AND CITY OF TEMECULA" (APN 940 - 140 -011) 8.2 Authorize the Chief Financial Officer to issue a warrant for the sum of $135,000 to be deposited in an escrow account, to complete the transaction. 3 9 Acceptance of certain Public Streets into the City- Maintained System within Tract Map No. 24188 - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 9.1 Adopt a resolution entitled: RESOLUTION NO. 12 -62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY- MAINTAINED SYSTEM (WITHIN TRACT NO. 24188) 10 Construction Contract for Environmental Mitigation for French Valley Parkway /Interstate 15 Overcrossing and Interchange Improvements, PW02 -11 - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 10.1 Award the construction contract for Environmental Mitigation for French Valley Parkway /Interstate 15 Overcrossing and Interchange Improvements, PW02 -11, to Natures Image, Inc. in the amount of $195,559; 10.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $19,555.90, which is equal to 10% of the contract amount; 10.3 Make a finding that Environmental Mitigation for French Valley Parkway /Interstate 15 Overcrossing and Interchange Improvements, PW02 -11 is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 11 Plans and Specifications, and Authorization to Solicit Construction Bids for the Roripaugh Ranch Street Improvements — Phase II, PW09 -02 - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: Approve the plans and specifications, and authorize the Department of Public Works to solicit construction bids for the Roripaugh Ranch Street Improvements — Phase II, PW09 -02. 4 12 Acceptance of Improvements and Notice of Completion for the Community Recreation Center (CRC) Energy Management and Retrofit, PW11 -05 - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 12.1 Accept the construction of the Community Recreation Center (CRC) Energy Management and Retrofit, PW11 -05, as complete; 12.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one -year Maintenance Bond in the amount of 10% of the contract amount; 12.3 Release the Labor and Materials Bond seven months after filing of the Notice of Completion if no liens have been filed. 13 Second Reading of Ordinance No. 12 -06 - Approved Staff Recommendation with noted abstentions: Council Member Roberts abstained with regards to Del Rey Road, Via Norte to Solana Way; Mayor Washington abstained with regards to Winchester Road, Fuller Road to Dendy Parkway (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 13.1 Adopt an ordinance entitled: ORDINANCE NO. 12 -06 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 10.28.010(D) OF THE TEMECULA MUNICIPAL CODE REGARDING PRIMA FACIE SPEED LIMITS ON CERTAIN STREETS RECONVENE TEMECULA CITY COUNCIL At 8:12 P.M., the City Council convened as the Temecula Community Services District. At 8:14 P.M., the City Council resumed with regular business. 5 CITY COUNCIL BUSINESS 15 Review the recommendations and goals resulting from the Jefferson Avenue Study Area public visioning process and authorization to proceed with the preparation of a Specific Plan - Approved Staff Recommendation (5 -0 -0) Council Member Edwards made the motion; it was seconded by Council Member Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 15.1 Review and approve the recommendations and goals from the Jefferson Avenue Study Area public visioning process and authorize staff to proceed with the preparation of a Specific Plan. By way of Power Point presentation, Associate Planner, Katie Innes, presented the staff report as per agenda material. The following individual addressed the City Council with regard to this item: • Patrice Lynes 16 Special Needs Update (at the request of Mayor Pro Tem Naggar) - Received and filed report. RECOMMENDATION: 16.1 Receive and file. By way of Power Point presentation, Inclusion Services Specialist, Yvette Martinez presented the update. CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson advised that there were no reportable actions. 6 ADJOURNMENT At 9:06 P.M., the City Council meeting was formally adjourned to Tuesday, August 28, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] 7 Chuck Washington, Mayor Item No. 3 CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Genie Wilson, Chief Financial Officer DATE: August 28, 2012 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Leah Thomas, Accounting Specialist RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 12- ATTACHMENTS: 1. Resolution 2. List of Demands Approvals City Attorney Chief Financial Officer City Manager Po-r 711( r A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $2,372,500.36. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of August 2012. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Section 2. The City Clerk shall certify the adoption of this resolution. Chuck Washington, Mayor STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of August 2012, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk 08/02/2012 TOTAL CHECK RUN $ 1,181,899.56 08/09/2012 TOTAL CHECK RUN 724,971.37 08/02/2012 TOTAL PAYROLL RUN: 465,629.43 TOTAL LIST OF DEMANDS FOR 08/28/2012 COUNCIL MEETING: $ 2,372,500.36 DISBURSEMENTS BY FUND: CITY OF TEMECULA LIST OF DEMANDS CHECKS: 001 GENERAL FUND $ 881,420.71 130 RECOVERY ACT JAG FUNDING (30.53) 131 ENERGY EFFICIENCY CONSERVATION GRANT 2,779.67 140 COMMUNITY DEV BLOCK GRANT 2,524.37 165 SARDA AFFORDABLE HOUSING 11,412.85 170 MEASURE A FUND 37,480.00 190 TEMECULA COMMUNITY SERVICES DISTRICT 227,888.36 192 TCSD SERVICE LEVEL B 183.27 194 TCSD SERVICE LEVEL D 1,942.05 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 639.51 197 TEMECULA LIBRARY FUND 18,500.14 210 CAPITAL IMPROVEMENT PROJECTS FUND 574,735.00 300 INSURANCE FUND 1,176.27 320 INFORMATION TECHNOLOGY 60,638.00 330 SUPPORT SERVICES 5,727.51 340 FACILITIES 51,092.26 375 SUMMER YOUTH EMPLOYMENT PROGRAM 359.09 501 SERVICE LEVEL "C "ZONE 1 SADDLEWOOD 131.72 502 SERVICE LEVEL "C "ZONE 2 WINCHESTER CREEK 118.40 503 SERVICE LEVEL "C "ZONE 3 RANCHO HIGHLANDS 257.74 504 SERVICE LEVEL "C "ZONE 4 THE VINEYARDS 33.70 505 SERVICE LEVEL "C "ZONE 5 SIGNET SERIES 214.45 506 SERVICE LEVEL "C "ZONE 6 WOODCREST COUNTRY 44.70 507 SERVICE LEVEL "C "ZONE 7 RIDGEVIEW 75.16 508 SERVICE LEVEL "C "ZONE 8 VILLAGE GROVE 3,795.50 509 SERVICE LEVEL "C "ZONE 9 RANCHO SOLANA 24.80 510 SERVICE LEVEL "C "ZONE 10 MARTINIQUE 33.22 511 SERVICE LEVEL "C "ZONE 11 MEADOWVIEW 29.00 512 SERVICE LEVEL "C "ZONE 12 VINTAGE HILLS 7,356.60 513 SERVICE LEVEL "C "ZONE 13 PRESLEY DEVELOP. 197.50 514 SERVICE LEVEL "C "ZONE 14 MORRISON HOMES 90.37 515 SERVICE LEVEL "C "ZONE 15 BARCLAY ESTATES 36.85 516 SERVICE LEVEL "C "ZONE 16 TRADEWINDS 660.23 517 SERVICE LEVEL "C "ZONE 17 MONTE VISTA 27.87 518 SERVICE LEVEL "C "ZONE 18 TEMEKU HILLS 269.69 519 SERVICE LEVEL "C "ZONE 19 CHANTEMAR 119.50 520 SERVICE LEVEL "C "ZONE 20 CROWNE HILL 8,493.03 521 SERVICE LEVEL "C "ZONE 21 VAIL RANCH 481.02 522 SERVICE LEVEL "C "ZONE 22 SUTTON PLACE 33.96 523 SERVICE LEVEL "C "ZONE 23 PHEASENT RUN 31.84 524 SERVICE LEVEL "C "ZONE 24 HARVESTON 344.93 525 SERVICE LEVEL "C "ZONE 25 SERENA HILLS 62.25 526 SERVICE LEVEL "C "ZONE 26 GALLERYTRADITION 80.43 527 SERVICE LEVEL "C "ZONE 27 AVONDALE 34.32 528 SERVICE LEVEL "C "ZONE 28 WOLF CREEK 477.34 529 SERVICE LEVEL "C "ZONE 29 GALLERY PORTRAIT 82.70 700 CERBT CALIFORNIA EE RETIREE- GASB45 4,763.58 $ 1,906,870.93 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 266,114.54 140 COMMUNITY DEV BLOCK GRANT 1,721.52 165 SARDA AFFORDABLE HOUSING 7,065.41 190 TEMECULA COMMUNITY SERVICES DISTRICT 125,116.31 192 TCSD SERVICE LEVEL B 224.82 194 TCSD SERVICE LEVEL D 2,684.29 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 451.56 197 TEMECULA LIBRARY FUND 888.59 300 INSURANCE FUND 1,368.59 320 INFORMATION TECHNOLOGY 20,363.39 330 SUPPORT SERVICES 3,871.23 340 FACILITIES 9,597.94 375 SUMMER YOUTH EMPLOYMENT PROGRAM 2,283.75 501 SERVICE LEVEL "C "ZONE 1 SADDLEWOOD 82.94 502 SERVICE LEVEL "C "ZONE 2 WINCHESTER CREEK 55.63 503 SERVICE LEVEL "C "ZONE 3 RANCHO HIGHLANDS 66.09 504 SERVICE LEVEL "C "ZONE 4 THE VINEYARDS 12.07 505 SERVICE LEVEL "C "ZONE 5 SIGNET SERIES 133.89 506 SERVICE LEVEL "C "ZONE 6 WOODCREST COUNTRY 24.24 507 SERVICE LEVEL "C "ZONE 7 RIDGEVIEW 34.41 508 SERVICE LEVEL "C "ZONE 8 VILLAGE GROVE 227.32 509 SERVICE LEVEL "C "ZONE 9 RANCHO SOLANA 2.28 510 SERVICE LEVEL "C "ZONE 10 MARTINIQUE 10.27 511 SERVICE LEVEL "C "ZONE 11 MEADOWVIEW 6.94 512 SERVICE LEVEL "C "ZONE 12 VINTAGE HILLS 151.74 513 SERVICE LEVEL "C "ZONE 13 PRESLEY DEVELOP. 32.40 514 SERVICE LEVEL "C "ZONE 14 MORRISON HOMES 18.73 515 SERVICE LEVEL "C "ZONE 15 BARCLAY ESTATES 16.36 516 SERVICE LEVEL "C "ZONE 16 TRADEWINDS 37.79 517 SERVICE LEVEL "C "ZONE 17 MONTE VISTA 3.29 518 SERVICE LEVEL "C "ZONE 18 TEMEKU HILLS 140.51 519 SERVICE LEVEL "C "ZONE 19 CHANTEMAR 75.25 520 SERVICE LEVEL "C "ZONE 20 CROWNE HILL 203.87 521 SERVICE LEVEL "C "ZONE 21 VAIL RANCH 344.84 522 SERVICE LEVEL "C "ZONE 22 SUTTON PLACE 8.27 523 SERVICE LEVEL "C "ZONE 23 PHEASENT RUN 9.06 524 SERVICE LEVEL "C "ZONE 24 HARVESTON 194.05 525 SERVICE LEVEL "C "ZONE 25 SERENA HILLS 62.50 526 SERVICE LEVEL "C "ZONE 26 GALLERYTRADITION 2.85 527 SERVICE LEVEL "C "ZONE 27 AVONDALE 9.06 528 SERVICE LEVEL "C "ZONE 28 WOLF CREEK 286.01 529 SERVICE LEVEL "C "ZONE 29 GALLERY PORTRAIT 3.86 700 CERBT CALIFORNIA EE RETIREE- GASB45 21,620.97 465,629.43 TOTAL BY FUND: $ 2,372,500.36 apChkLst Final Check List Page: 1 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 1976 08/02/2012 010349 CALIF DEPT OF CHILD Support Payment 1,176.34 1,176.34 SUPPORT 1977 08/02/2012 000245 PERS - HEALTH INSUR PERS Health Admin Cost Payment 83,573.34 PREMIUM Blue Shield HMO Payment 0.00 83,573.34 1978 08/02/2012 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 146,229.42 146,22942 RETIREMENT) 1979 08/02/2012 000444 INSTATAX (EDD) State Disability Ins Payment 23,349.57 23,349.57 1980 08/02/2012 000283 INSTATAX (IRS) Federal Income Taxes Payment 84,105.42 84,105.42 1981 08/02/2012 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 6,444.74 6,444.74 SOLUTION 1982 08/02/2012 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 15,154.83 15,154.83 SOLUTION 1983 08/02/2012 000642 TEMECULA CITY FLEXIBLE Child Care Reimbursement Payment 7,865.38 7,865.38 153445 08/02/2012 003552 A F L A C AFLAC Cancer Payment 3,134.96 3,134.96 153446 08/02/2012 004918 A W DIRECT INC (2) lockout kits: Fire 75.68 75.68 153447 08/02/2012 014362 ABOVE THE REST HOT AIR hot air balloons :Aglow in the Park 6/29 1,000.00 BALLOON order to withhold ca vehicle regist - 135.00 865.00 153448 08/02/2012 005037 AMERICAN ASPHALT SOUTH Jun const: slurry seal 414,792.71 414,792.71 INC 153449 08/02/2012 013338 APPLE STORE employee computer loan program 1,182.42 1,182.42 153450 08/02/2012 013950 AQUA CHILL OF SAN DIEGO Jul drinking water svc: civic ctr 148.70 148.70 153451 08/02/2012 001323 ARROWHEAD WATER INC bottled wtr svc: Harveston Center 35.49 35.49 153452 08/02/2012 015130 ASKEW, AMISHA refund:sec dep:rm rental:Harveston 200.00 200.00 153453 08/02/2012 015129 AZIZI, SOHILA refund:picnic rental:Temeku Hills Park 43.00 43.00 Pagel apChkLst Final Check List Page: 2 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153454 08/02/2012 014284 BLAKELY'S TRUCK SERVICE vehicle maint: PW Maint 1,447.03 1,447.03 153455 08/02/2012 012583 BLANCA Y PRICE Jun landscape plan ck svcs: Planning 5,800.00 5,800.00 153456 08/02/2012 006908 C C & COMPANY INC performances: hot summer nights 1,100.00 1,100.00 153457 08/02/2012 004462 C D W GOVERNMENT INC misc tools /equip: info tech 1,868.23 1,868.23 153458 08/02/2012 003138 CAL MAT PW patch truck materials 907.30 PW patch truck materials 748.47 PW patch truck materials 463.44 PW patch truck materials 459.73 PW patch truck materials 394.30 PW patch truck materials 240.78 3,214.02 153459 08/02/2012 005321 CALIF ASSOC OF CODE regist: 4th amend 8/30 Ball, Diane 65.00 65.00 153460 08/02/2012 010939 CALIF DEPT OF INDUSTRIAL 128893 elevator insp: Maint Facility 225.00 146667 elevator insp: Fld Op Ctr 225.00 139737 elevator insp: Theater 125.00 153461 08/02/2012 004566 CALIF DEPT -TOXIC SUB EPA CAL000263633: City Hall 200.00 CONTROL EPA CAL000263634: Stn 84 200.00 EPA CAL000263635: CRC 200.00 600.00 153462 08/02/2012 000502 CALIF MUNI STATISTICS city/sarda debt statement 6/30 900.00 900.00 153463 08/02/2012 004971 CANON FINANCIAL SERVICES, Jul copier lease: Civic Center 3,004.54 3,004.54 INC 153464 08/02/2012 014726 CHAPTER 13 STANDING SUPPORT PMT 182.77 182.77 TRUSTEE 153465 08/02/2012 000137 CHEVRON AND TEXACO City vehicles fuel: Police 124.61 124.61 153466 08/02/2012 003534 CLOUD PRODUCTIONS performance: hot summer nights 600.00 600.00 153467 08/02/2012 015082 COLEMAN, JONATHAN entertainment:hot summer nights 600.00 600.00 153468 08/02/2012 004405 COMMUNITY HEALTH Community Health Charities Payment 51.00 51.00 CHARITIES Page2 575.00 apChkLst Final Check List Page: 3 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153469 08/02/2012 002945 CONSOLIDATED ELECTRICAL misc electrical supplies: civic ctr 127.04 127.04 DIST. 153470 08/02/2012 014521 COSTAR GROUP Jul web subscription: eco dev 348.00 348.00 INFORMATION, INC 153471 08/02/2012 001264 COSTCO WHOLESALE misc supplies: youth services pgrm 34.49 34.49 153472 08/02/2012 013754 COWAN, LLOYD performance: hot summer nights 700.00 700.00 153473 08/02/2012 010650 CRAFTSMEN PLUMBING & sewage pump replacements: redhawkpk 5,086.00 5,086.00 HVAC INC 153474 08/02/2012 013622 CURRY, CHASEY TCSD instructor earnings 72.00 72.00 153475 08/02/2012 014580 DANCE THEATRE COLLECTIVE sttlmnt: danceXchange 7/17 153476 08/02/2012 003945 DIAMOND ENVIRONMENTAL restroom maint: redhawk comm park SRVCS 203.00 112.96 203.00 112.96 153477 08/02/2012 004192 DOWNS COMMERCIAL Fuel for City vehicles: tcsd /pw 2,444.30 FUELING INC Fuel for City vehicles: TCSD 210.59 2,654.89 153478 08/02/2012 000395 ECONOMIC DEVELOPMENT 12/13 EDC membership: eco dev 6,500.00 6,500.00 CORP 153479 08/02/2012 005115 ENTERPRISE RENTA CAR INC transportation: day camp 7/17 121.76 transportation: day camp 7/3 121.76 243.52 153480 08/02/2012 011203 ENVIRONMENTAL CLEANING Jul janitorial svcs: var park facilities 5,265.00 5,265.00 153481 08/02/2012 000164 ESGIL CORPORATION May plan check svcs: B &S 1,952.86 1,952.86 153482 08/02/2012 001056 EXCEL LANDSCAPE irrigation upgrade: Crowne Hill 3,810.00 irrigation repairs: meadows 118.82 3,928.82 153483 08/02/2012 000165 FEDERAL EXPRESS INC 5/31 -6/29 city express mail services 671.60 671.60 153484 08/02/2012 003747 FINE ARTS NETWORK sttlmnt: Joseph /Dreamcoat 7/24 -25 2,370.81 2,370.81 153485 08/02/2012 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 50.00 50.00 Pages apChkLst Final Check List Page: 4 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153486 08/02/2012 013552 GANDS PRODUCTIONS LLC performance: summer concerts 8/9 1,200.00 1,200.00 153487 08/02/2012 010270 GATES, ANDREW JODY performance: hot summer nights 500.00 500.00 153488 08/02/2012 009608 GOLDEN VALLEY MUSIC stllmnt: Classics at the Merc Jul ' 12 1,175.80 1,175.80 SOCIETY 153489 08/02/2012 014634 GREAT WESTERN PARK water slide replacement: crc pool 20,513.35 20,513.35 153490 08/02/2012 015128 GUERRERO, BERTHA refund:sec dep:rm rental:CRC 150.00 150.00 153491 08/02/2012 005056 GUTIERREZ, BETH reimb: office supplies HR 91.90 91.90 153492 08/02/2012 001135 HEALTH POINTE MEDICAL employee industrial care svc: HR 25.00 25.00 GROUP INC 153493 08/02/2012 013749 HELIXSTORM INC. virtual desktop cnslt svcs: info tech 2,779.67 2,779.67 153494 08/02/2012 015121 HESLIN, MICHAEL employee computer loan program 1,457.43 1,457.43 153495 08/02/2012 000194 IC MA RETIREMENT -PLAN I C M A Retirement Trust 457 Payment 7,297.61 7,297.61 303355 153496 08/02/2012 004833 IMPERIAL PAVING COMPANY loop installation svcs: marg /pauba 400.00 400.00 INC 153497 08/02/2012 001573 INLAND EMPIRE FILM film application review: Eco Dev 5,000.00 5,000.00 COMMISSION 153498 08/02/2012 005579 INLAND EMPIRE PROPERTY weed abatement svcs: code enf 26,159.50 26,159.50 153499 08/02/2012 013695 INLAND EMPIRE SHRED IT 7/15 doc shred svcs: Civic Ctr 50.00 7/15 doc shred svcs: Library 15.00 7/15 doc shred svcs: CRC 15.00 80.00 153500 08/02/2012 001407 INTER VALLEY POOL SUPPLY misc pool supplies: CRC/TES 892.82 892.82 INC 153501 08/02/2012 012883 JACOB'S HOUSE INC Jacob's House Charity Payment 140.00 140.00 153502 08/02/2012 013660 L & L PRINTERS CARLSBAD, printing: Theater brochure 12/13 13,788.97 13,788.97 LLC Page4 apChkLst Final Check List Page: 5 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153503 08/02/2012 000209 L & M FERTILIZER INC misc supplies: PW Maint 646.58 646.58 153504 08/02/2012 009923 L S AASSOCIATES INC Jun cultural analysis:mira loma apt 2,083.06 2,083.06 153505 08/02/2012 012945 LABELLE- MARVIN INC Jun geotech svcs: slurry seal 37,480.00 37,480.00 153506 08/02/2012 014817 LAPP, JEREMY SCOTT sttlmnt: Cabaret at the Merc 7/29 525.00 525.00 153507 08/02/2012 015127 LARSEN - MARTINEZ, VANESSA refund:sec dep:rm rental:CRC 200.00 200.00 153508 08/02/2012 004905 LIEBERT, CASSIDY& Jun legal svcs TE060 -01: HR 2,790.00 2,790.00 WHITMORE 153509 08/02/2012 011351 LUCITY, INC software renewal: info tech 14,160.00 14,160.00 153510 08/02/2012 013982 MCI COMM SERVICE Julyxxx -0714 gen usage:PD mall alarm 30.88 July xxx -0346 general usage 30.37 61.25 153511 08/02/2012 003782 MAIN STREET SIGNS misc street signs: pw street maint 142.23 142.23 153512 08/02/2012 004141 MAINTEX INC cleaning supplies:libr /mpsc /civic cntr 245.13 245.13 153513 08/02/2012 014392 MC COLLOUGH, JILL DENISE Jul interior plants lease:civic center 525.00 Jul interior plants lease:library 200.00 725.00 153514 08/02/2012 003076 MET LIFE INSURANCE MetLife Dental Insurance Payment 7,093.10 7,093.10 COMPANY 153515 08/02/2012 005887 MOFFATT & NICHOL Apr -Jun srvcs:f.v. pkwy /I -15 ph 1 9,463.09 ENGINEERS 2/27/11-1/28/12 SRVCS:F.V.PKVVY/I-15 1,260.25 10,723.34 153516 08/02/2012 001986 MUZAK LLC Aug dish network programing:foc 123.18 123.18 153517 08/02/2012 008820 NEIGHBORS NEWSPAPER Jul advertising: hot summer nights 250.00 250.00 153518 08/02/2012 012898 NIELSEN LLC, CLARITAS Econ Dev demographic report 450.00 450.00 153519 08/02/2012 002139 NORTH COUNTY TIMES Jun recruitment ads:HR 2,509.85 2,509.85 153520 08/02/2012 002292 OASIS VENDING misc kitchen supplies: civic center 368.35 misc kitchen supplies: foc 82.94 451.29 Pages apChkLst Final Check List Page: 6 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 153532 08/02/2012 002654 RANCHO FORD LINCOLN MERCURY 153533 08/02/2012 015124 RANCHO HEIGHTS ROAD 153534 08/02/2012 010087 RIGGS & RIGGS INC 153535 08/02/2012 014579 ROADWAY ENGINEERING Description 153521 08/02/2012 003964 OFFICE DEPOT BUSINESS SVS Business cards:temecula police DIV Jun const:library parking expansion Amount Paid 121.01 Check Total Pages 121.01 153522 08/02/2012 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:PW Maint 677.98 City Vehicle Maint Svcs:PW Maint 236.58 City Vehicle Maint Svcs:PW Maint 58.11 972.67 153523 08/02/2012 002734 P V P COMMUNICATIONS INC Motor Helmet - Police 786.32 786.32 153524 08/02/2012 015126 PARKER, TAELOR refund:sec dep:rm rental:TCC 150.00 150.00 153525 08/02/2012 015125 PARSONS, ALFRED partial refund:permit w /d:B12 -1143 63.36 63.36 153526 08/02/2012 010338 POOL & ELECTRICAL misc pool supplies: var sites 461.01 PRODUCTS INC misc pool supplies: var sites 188.57 649.58 153527 08/02/2012 005820 PRE -PAID LEGAL SERVICES PrePaid Legal Services Payment 221.25 221.25 INC 153528 08/02/2012 012904 PRO ACTIVE FIRE DESIGN Jul plan check consultant: Prevention 10,877.50 10,877.50 153529 08/02/2012 013725 PROCRAFT INC door repair srvcs:civic ctr & old city 381.00 381.00 153530 08/02/2012 002012 R D 0 EQUIPMENT COMPANY Backhoe & tractor repairs:PW Maint 1,483.04 1,483.04 153531 08/02/2012 000262 RANCHO CALIF WATER July var water meters:TCSD svc lev C 25,359.27 DISTRICT July var water meters:TCSD &PW 1,158.85 July Lndscp meter:30875 Rancho vista 760.97 July misc meters:30650 Pauba Rd 500.80 July water meter:30875 Rancho vista 479.60 July D.C. meter:30875 Rancho vista 15.53 July D.C. meter:30650 Pauba Rd 15.53 28,290.55 City vehicle maint & repair:Stn 84 359.15 City vehicle maint & repair:Stn 84 79.31 438.46 refund:credit:rm rental:TCC 75.00 75.00 Appraisal Report:Diaz Rd /Dendy Pkwy 4,500.00 4,500.00 27,355.66 27,355.66 apChkLst Final Check List Page: 7 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153536 08/02/2012 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 608.59 608.59 153537 08/02/2012 013651 SAN DIEGO DAILY Advertising:twin cities marketing pgrm 9,000.00 9,000.00 TRANSCRIPT 153538 08/02/2012 000278 SAN DIEGO UNION TRIBUNE Jun recruitment ads:HR 3,252.92 3,252.92 153539 08/02/2012 008529 SHERIFFS CIVIL DIV - SUPPORT PMT 100.00 100.00 CENTRAL 153540 08/02/2012 008529 SHERIFFS CIVIL DIV - SUPPORT PMT 100.00 100.00 CENTRAL 153541 08/02/2012 009213 SHERRY BERRY MUSIC Jazz © the Merc 7/26 508.00 508.00 153542 08/02/2012 000645 SMART & FINAL INC Misc supplies:day camp 33.98 33.98 153543 08/02/2012 015119 SMC FAMILY CORP Deposit:ee recogn luncheon 8/15 1,225.00 1,225.00 153544 08/02/2012 000537 SO CALIF EDISON July2 -32- 903- 8293:Civic Center 20,824.01 July 2 -29- 224- 0173:var Fire Stns 2,745.83 July 2 -02- 351- 4946:41845 6th St 2,629.01 July 2 -29- 933 - 3831:43230 Bus pk dr 2,282.04 July 2 -25- 393 - 468141951 Moraga Rd 1,102.24 July 2 -31- 912 - 7494:28690 Mercedes St 662.46 July 2 -29- 223 - 8607:42035 2nd St PED 622.79 July 2 -19- 171 - 8568:28300 Mercedes St 93.38 July 2 -14- 204 - 1615:30027 Front st rdio 49.20 July 2 -27- 371 - 8494:42189 Winchester 33.75 July 2 -31- 282- 0665:27407 Diaz rd PED 25.72 July 2 -31- 031 - 2616:27991 Diaz rd PED 25.54 July 2 -29 -807- 1093:28079 Diaz rd PED 25.16 July 2 -29 -807- 1226:28077 Diaz rd PED 25.16 July 2 -34- 333 - 3589:41702 Main St 24.48 July 2 -29- 657 - 2787:41638 Winchester 24.42 July 2 -31- 419 - 287343000 Hwy -395 24.22 31,219.41 Page:7 apChkLst Final Check List Page: 8 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 153545 08/02/2012 001212 SO CALIF GAS COMPANY 153546 08/02/2012 014328 SOARES, ANTHONY SILVA 153550 08/02/2012 007762 STANDARD INSURANCE COMPANY 153551 08/02/2012 012723 STANDARD INSURANCE COMPANY 153552 08/02/2012 002015 STAR WAY PRODUCTIONS 153553 08/02/2012 001546 STRAIGHT LINE GLASS 153561 08/02/2012 000668 TIMMY D PRODUCTIONS INC Description Amount Paid Check Total June 091 - 024 - 9300 - 5:30875 Rancho vista 566.93 June 129 -535- 4236- 7:Civic Center 386.97 June 021- 725 - 0775 -4:Senior Center 71.16 July 101 -525- 1560 - 6:27415 Enterprise 59.43 June 101 -525- 0950- 0:Comm Ctr 35.56 June 129 -582- 9784- 3:43230 Bus pk dr 35.06 June 181- 383 - 8881- 6:Museum 25.37 June 133 - 040 - 7373- 0:Maint Fac 20.07 July 055 -461 - 2483- 4:40135 Village Rd 19.58 June 026 - 671 - 2909- 8:Comm Theater 16.55 1,236.68 Presentation:history museum 7/16 500.00 500.00 Mandatory Life Insurance Payment 8,794.70 8,794.70 Voluntary Supp Life Insurance Payment 800.50 800.50 Fiber optic line repair: Old Town 10,789.05 audio srvcs: 4th of July parade 915.00 11,704.05 furnish & install window blind:com dev 885.04 885.04 153554 08/02/2012 000305 TARGET BANK BUS CARD Misc supplies:day camp 61.37 SRVCS Misc supplies:day camp 31.73 93.10 153555 08/02/2012 001547 TEAMSTERS LOCAL 911 Union Dues Payment 4,727.00 4,727.00 153556 08/02/2012 014785 TEDDE, II, ROBERT Performance: summer concert series 8/2 900.00 900.00 153557 08/02/2012 011736 TEMECULA TROPHY INC awards for Street Painting 6/23 -24 161.11 awards for Plen Art 6/23 -24 81.73 242.84 153558 08/02/2012 004274 TEMECULA VALLEY SECURITY locksmith srvcs:civic center 29.10 29.10 CENTR 153559 08/02/2012 015123 THOMPSON, NORMAN K Refund: dupl pmt /nsf check 485.00 485.00 153560 08/02/2012 010276 TIME WARNER CABLE Aug high speed internet:Library 523.39 Aug high speed internet:40135 Village rd 176.98 700.37 Jul sound & tech srvcs:movies in park 3,500.00 Sound & tech srvcs:Aglow in Park 6/29 1,875.00 credit:sound/tech srvcs:Aglow in Park - 1,025.00 4,350.00 Pages apChkLst Final Check List Page: 9 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153562 08/02/2012 000319 TOMARK SPORTS INC basketball nets: various parks 73.19 73.19 153563 08/02/2012 004435 U S CONFERENCE OF FY12/13 agency membership dues 5,269.00 5,269.00 MAYORS, THE 153564 08/02/2012 002702 U S POSTAL SERVICE JUNE '12 POSTAGE METER DEPOSIT 1,754.68 1,754.68 153565 08/02/2012 002110 UNITED RENTALS NORTH misc supplies:pw street maint 59.64 AMERICA misc supplies:pw street maint 23.86 credit:billing adjustment/PW Maint -43.19 40.31 153566 08/02/2012 000325 UNITED WAY United Way Charities Payment 51.00 51.00 153567 08/02/2012 004794 VALLEYWINDS COMMUNITY performance: hot summer nights 8/3 900.00 900.00 153568 08/02/2012 015131 VALLINA- FLOWERS, ANGEL refund:sec dep:rm rental:Harveston 150.00 150.00 153569 08/02/2012 014486 VERIZON WIRELESS 7/16 -8/15 broadband svcs: city 608.16 608.16 153570 08/02/2012 001342 WAXIE SANITARY SUPPLY INC MISC CLEANING SUPPLIES: CIVIC 846.56 846.56 CENTER 153571 08/02/2012 010993 WEAVER, DANA reimb: cdbg trn LA 7/17 -19 221.91 221.91 153572 08/02/2012 003835 WEST COAST SAFETY SUPPLY Safetyequipment:PW Maint 489.19 489.19 CO. 153573 08/02/2012 000341 WILLDAN ASSOCIATES INC Apr Citywide eng & traffic study 2,644.46 2,644.46 153574 08/02/2012 004567 WITCHER ELECTRIC Electrical services:Old Town 2,535.00 2,535.00 153575 08/02/2012 003776 ZOLL MEDICAL CORPORATION Paramedic equipment supplies 3,513.60 Paramedic equipment supplies 2,688.36 Paramedic equipment supplies 342.91 Paramedic equipment supplies 69.30 6,614.17 999126 07/26/2012 014575 ADAMS, DEBRA G refund:Elite youth tennis 1422.202 85.00 85.00 999127 07/26/2012 015113 CANNON, JENNIFER refund:credit:picnic rental:Harveston 115.00 115.00 999128 07/26/2012 015114 LEGGINS, TYREN refund:Summer day camp 0405.203 56.00 56.00 Page9 apChkLst Final Check List Page: 10 08/02/2012 9:41:OOAM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 999129 07/26/2012 015115 LYNCH, KATHY refund:sec dep:rm rental:Harveston 150.00 150.00 999130 07/26/2012 015116 MANTRIPRAGADA, GAN ESH refund:Adv toddler swim lessons 36.00 36.00 999131 07/26/2012 015117 MERAZ, ELENA refund:Pommettes cheerleading 57.00 57.00 999132 07/26/2012 015118 SH ETH, PIYUSH refund:sec dep:rm rental:Harveston 200.00 200.00 Grand total for UNION BANK OF CALIFORNIA: 1,181,899.56 Pagel 0 apChkLst Final Check List Page: 11 08/02/2012 9:41:OOAM CITY OF TEMECULA 143 checks in this report. Grand Total All Checks. 1,181,899.56 Pagel 1 apChkLst 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 153576 08/09/2012 004973 ABACHERLI, LIN DI 153577 08/09/2012 004422 AMERICAN BATTERY CORPORATION 153578 08/09/2012 004431 AMERICAN PAYROLL INSTITUTE INC 153579 08/09/2012 000747 AMERICAN PLANNING ASSOCIATION 153580 08/09/2012 013950 AQUA CHILL OF SAN DIEGO 153581 08/09/2012 001323 ARROWHEAD WATER INC 153582 08/09/2012 014377 ATYIM, TAMMY, A. 153583 08/09/2012 004205 BALLET FOLKLORICO 153584 08/09/2012 005709 BAMM PROMOTIONAL PRODUCTS 153585 08/09/2012 015141 BARRON, MICHAEL 153586 08/09/2012 004040 BIG FOOT GRAPHICS 153587 08/09/2012 015143 BRIDE, ALLISEN 153588 08/09/2012 014718 BURT, KRISTA A. 153589 08/09/2012 004462 C D W GOVERNMENT INC Final Check List Description TCSD instructor earnings signal batteries: pw traffic 12/13 APA mb: Jorgenson, Monica 12/13 APA mb: West, Dale Jul drinking water sys: police Jul bottled water svcs: CM Jul bottled water svcs: MPSC Jul bottled water svcs: Theater Jul bottled water svcs: TCC Jul bottled water svcs: CRC Jul bottled water svcs: Fld Op Ctr Jul bottled water svcs: TV Museum Jul bottled water svcs: Ch Museum Jul bottled water svcs: Library Jul bottled water svc: Harveston Ctr TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings t- shirts: Summer Day Camp uniforms: aquatics pgrm refund:records req:bldg plans proc fee TCSD instructor earnings TCSD instructor earnings refund:sec dep:rm rental:Harveston tcsd instructor eamings engenius handset & charger: info tech Amount Paid 595.00 591.86 219.00 370.00 26.94 38.83 120.49 44.35 20.86 86.01 187.25 19.03 32.38 72.29 28.39 962.50 189.00 84.00 888.94 2,635.03 10.00 2,142.00 346.50 200.00 175.00 Page: 1 Pagel Check Total 595.00 591.86 219.00 370.00 26.94 649.88 962.50 273.00 3,523.97 10.00 2,488.50 200.00 175.00 417.02 417.02 apChkLst Final Check List Page: 2 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153590 08/09/2012 012089 CAFE DANIEL INC REFRESHMENTS: 4TH JULY VIP TENT 750.00 750.00 153591 08/09/2012 015144 CARLISLE, DORIS refund:sec dep:rm rental:Harveston 200.00 200.00 153592 08/09/2012 015138 CHAPARRAL HIGH SCHOOL refund:sec dep:rm rental:Conf Ctr NB 150.00 150.00 153593 08/09/2012 004017 COMERCHERO, JEFF reimb:NLC PF Nashville 7/18 -21 82.27 82.27 153594 08/09/2012 014573 COMPUTER COLLISION crash zone tm: (5) police staff 1,500.00 1,500.00 153595 08/09/2012 013286 CONNEXON TELECOM INC July Enterprise 911 Svc:IT 250.00 250.00 153596 08/09/2012 011870 CRIME SCENE STERI- CLEAN, biohazard clean -up: Police 750.00 750.00 LLC 153597 08/09/2012 003945 DIAMOND ENVIRONMENTAL Jul restroom svc: Long Canyon Park 52.78 SRVCS 153598 08/09/2012 004417 DISCOUNT SCHOOL SUPPLY misc supplies: Ch Museum 898.18 153599 08/09/2012 004192 DOWNS COMMERCIAL FUELING INC 153600 08/09/2012 002390 EASTERN MUNICIPAL WATER DIST 153601 08/09/2012 014419 ELLIOTT, MICHAEL G. Jul landscape insp: roripaugh ranch Jul landscape insp: roripaugh fire stn 153602 08/09/2012 011202 EMH SPORTS & FITNESS TCSD instructor earnings INSTITUTE Jul restroom svc: Veterans Park 52.78 Jul restroom svc: Riverton Park 52.78 Jul restroom svc: Vail Ranch Park 52.78 Fuel for City vehicles: Police 70.65 Fuel for City vehicles: PW/TCSD 3,011.25 Fuel for City vehicles: PW cipAd /npdes 491.64 Fuel for City vehicles: PW Traffic 709.31 Fuel for City vehicles: PW Id /npdes 160.01 Fuel for City vehicles: PW Maint 1,719.10 Fuel for City vehicles: B &S 439.07 July water meter:32131 So Loop Rd 32.35 L DSC July water meter:32131 So Loop Rd DCDA 42.00 July water meter:32131 So Loop rd bldg 173.68 TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 1,050.00 350.00 1,617.00 434.00 1,050.00 700.00 Page2 211.12 898.18 6,601.03 248.03 1,400.00 3,801.00 apChkLst Final Check List Page: 3 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153603 08/09/2012 009953 FEDERAL CLEANING Jul janitorial svcs: police mall office 625.00 625.00 CONTRACTORS 153604 08/09/2012 015145 FETALVO, RODY E. refund:sec dep:rm rental:CRC 150.00 150.00 153605 08/09/2012 003347 FIRST BANKCARD CENTER 014583 PALUMBO'S RISTORANTE, LLC GW lunch:hr manager interview panel 87.91 014583 PALUMBO'S RISTORANTE, LLC GW lunch:sr mgmnt analyst interview pnl 80.10 008567 GODADDY.COM INC. GW auto domain web renewal: info tech 59.50 000175 GOVERNMENT FINANCE GW financial policies publication: RC 45.00 OFFICERS 006952 PAYPAL GW Verisign Payflow Pro Transaction 59.95 011368 MCGRAW -HILL COMPANIES, GW enr.com subscr: Graciano, R 9.95 TH E 007527 RUTH'S CHRIS STEAK HOUSE RR meal:JC NLC cf Nashville 7/20 124.28 006942 ONTARIO AIRPORT RR parking:N LC cf Nashville 7/18 -21 72.00 015161 LOEWS VANDERBILT HOTEL RR htl:N LC cf Nashville 7/18 -21 588.61 006942 ONTARIO AIRPORT JC parking:NLC cf Nashville 7/19 -22 36.00 015161 LOEWS VANDERBILT HOTEL JC htl:NLC cf Nashville 7/19 -22 609.13 006937 SOUTHWEST AIRLINES GY airfare:JAG grant trn TS /CB 56.00 006937 SOUTHWEST AIRLINES GY airfare:JAG grant trn TS /CB - 260.00 006937 SOUTHWEST AIRLINES GY airfare:JAG grant trn TS /CB 5.00 009640 CERTIFION CORPORATION GY identishield calls subscr: Police 216.00 015162 ULTRASTAR CINEMAS GY movie:summer day camp 616.00 015162 ULTRASTAR CINEMAS GY movie: summer day camp 448.00 015162 ULTRASTAR CINEMAS GY movie: summer day camp 126.00 015163 WESTERN SCIENCE CENTER GY excursion: summer day camp 84.00 3,063.43 153606 08/09/2012 000380 FIRST STUDENT CHARTER transportation:summer day camp 489.97 489.97 153607 08/09/2012 013552 GANDS PRODUCTIONS LLC 153608 08/09/2012 010452 GAYLORD BROS INC 153609 08/09/2012 014234 GEARS 2 ROBOTS, LLC sttlmnt: Country at the Merc (2) shows easel plate: TV Museum TCSD instructor earnings TCSD instructor earnings 701.25 44.55 1,750.00 1,750.00 3,500.00 Pages 701.25 44.55 apChkLst Final Check List Page: 4 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153610 08/09/2012 012066 GEOCON WEST, INC 6/11 -7/8 geotech svc:roripaugh ranch 6,450.00 6,450.00 153611 08/09/2012 013107 GRANT, GLENN advertising: hot summer nights 800.00 800.00 153612 08/09/2012 014402 GROEPPER, BROOKE TCSD instructor earnings 682.50 ELIZABETH TCSD instructor earnings 591.50 1,274.00 153613 08/09/2012 000186 HANKS HARDWARE INC Hardware supplies: Code Enf Hardware supplies: Town Square Hardware supplies: Theater Hardware supplies: Fire Hardware supplies: CRC Hardware supplies: Harveston Park Hardware supplies: Parks Hardware supplies: MPSC Hardware supplies: Maint Facility Hardware supplies: Old Town Hardware supplies: PW Maint Hardware supplies: Aquatics Hardware supplies: Ch Museum Hardware supplies: Library Hardware supplies: civic ctr /pkg 153614 08/09/2012 012082 HELIX ENVIRONMENTAL biological study :meadowview erosion PLANNING 111.29 13.52 316.21 342.48 203.45 24.17 553.30 136.60 4.06 25.13 40.03 150.20 4.10 330.68 394.18 2,649.40 2,307.50 2,307.50 153615 08/09/2012 012204 HERITAGE FAMILY MINISTRIES TCSD Instructor Eamings 3,587.50 TCSD Instructor Eamings 3,500.00 7,087.50 153616 08/09/2012 015146 INFANTE, ARLENE refund:sec dep & rental:CRC 510.00 510.00 153617 08/09/2012 000501 INTL INSTITUTE OF MUNICIPAL 12/13 IIMC mb:Jones,Flores,Domenoe 350.00 350.00 153618 08/09/2012 001186 IRWIN, JOHN TCSD instructor earnings 441.00 441.00 153619 08/09/2012 014692 JOHNSON, BARBARA TCSD Instructor Eamings 336.00 KATHLEEN TCSD Instructor Eamings 268.80 604.80 153620 08/09/2012 009014 KIMOS HAWAIIAN SHAVE ICE refreshments:Team PACE 8/15 300.00 300.00 153621 08/09/2012 004546 KING, JAMES N. entertainment: hot summer nights 1,250.00 1,250.00 153622 08/09/2012 009336 KOPIE SHOP LLC printing svcs: theater posters 168.09 168.09 Page4 apChkLst Final Check List Page: 5 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid 153623 08/09/2012 014432 LANAIR GROUP, LLC ShoreTel Software Support: Info Tech 16,095.00 Check Total 16,095.00 153624 08/09/2012 004412 LEANDER, KERRY D. TCSD instructor earnings 595.00 TCSD instructor earnings 1,543.50 TCSD instructor earnings 1,428.00 TCSD instructor earnings 1,050.00 4,616.50 153625 08/09/2012 015147 LITTLE, SCHERRIE refund:sec dep:rm rental:Harveston 200.00 200.00 153626 08/09/2012 008965 LOWDER, BOB entertainnment: hot summer nights 550.00 550.00 153627 08/09/2012 015018 MAASBERG, LAURA CITLALI TCSD Instructor Eamings 160.30 160.30 153628 08/09/2012 003782 MAIN STREET SIGNS misc street signs: pw street maint 341.68 water slide signs:crc swimming pool 68.96 410.64 153629 08/09/2012 004141 MAINTEX INC Custodial Supplies:Prkg Structure 37.39 37.39 153630 08/09/2012 011179 MC MILLIN REDHAWK LLC TCSD Instructor Eamings 420.00 TCSD Instructor Eamings 315.00 TCSD Instructor Eamings 392.00 TCSD Instructor Eamings 665.00 1,792.00 153631 08/09/2012 006571 MELODYS AD WORKS INC. Aug marketing & promo srvcs: old town 6,000.00 6,000.00 153632 08/09/2012 010918 MENZIMER, KRISTAL ee computer purchase program 1,984.59 1,984.59 153633 08/09/2012 015148 MERA, LOUIS E. refund:sec dep & rental:CRC 650.00 650.00 153634 08/09/2012 007669 MILES, KATRINA TCSD Instructor Eamings 98.00 98.00 153635 08/09/2012 012962 MILLER, MISTY TCSD Instructor Eamings 266.00 TCSD Instructor Eamings 759.50 TCSD Instructor Eamings 343.00 1,368.50 153636 08/09/2012 012580 MINUTEMAN PRESS Correction Notices: B &S Dept 300.04 300.04 153637 08/09/2012 001868 MIYAMOTO - JURKOSKY, SUSAN TCSD Instructor Eamings 409.50 A. TCSD Instructor Eamings 333.20 153638 08/09/2012 004522 MULLIGANS FAMILY FUN Excursion:day camp 7/24 254.83 C ENTER Pages 742.70 254.83 apChkLst Final Check List Page: 6 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153639 08/09/2012 009443 MUNYON, DENNIS G. Aug -Oct license fee:theater public prkg 2,375.00 2,375.00 153640 08/09/2012 013375 MYERS - RUSSO, ERICA TCSD Instructor Eamings 134.40 TCSD Instructor Eamings 201.60 TCSD Instructor Eamings 50.40 386.40 153641 08/09/2012 000727 NATIONAL FIRE PROTECTION 10/1/12- 09/30/13 Fire Codes subscr 855.00 855.00 ASSN 153642 08/09/2012 008820 NEIGHBORS NEWSPAPER Aug advertising:hot summer nights 250.00 250.00 153643 08/09/2012 002139 NORTH COUNTY TIMES 8/12/12- 8 /11/13 subscr:Pln 124624 165.00 165.00 153644 08/09/2012 003964 OFFICE DEPOT BUSINESS SVS Misc office supplies:old town pd stn 181.31 DIV Misc office supplies:police mall office 129.06 310.37 153645 08/09/2012 015149 OPERATION SILVER STAR refund:sec dep:rm rental:Conf Ctr A/B 100.00 100.00 153646 08/09/2012 004538 PAULEY EQUIPMENT misc equip repairs: various park sites 668.13 COMPANY Equip rental:code enforcement 7 /4/12 192.50 860.63 153647 08/09/2012 015150 PAZ, VERONICA refund:sec dep:rm rental:CRC 200.00 200.00 153648 08/09/2012 013115 PETERSON NUGENT, KRISTIN TCSD Instructor Eamings 711.20 711.20 153649 08/09/2012 010958 PIPS TECHNOLOGY INC GPS MODULE:TEMECULA POLICE 332.87 332.87 153650 08/09/2012 010338 POOL & ELECTRICAL chemicals & supplies: park fountains 128.79 PRODUCTS INC 153651 08/09/2012 000254 PRESS ENTERPRISE COMPANY INC 153652 08/09/2012 013725 PROCRAFT INC 153653 08/09/2012 002072 RANCHO CALIF WATER DIST -FEES 153654 08/09/2012 000271 RBF CONSULTING 153655 08/09/2012 013832 RBF CONSULTING credit:misc pool supplies -var sites misc pool supplies: var sites -64.65 237.05 final bill - subscr:Finance 16683902 15.91 15.91 Garage door maint: Sta 73 142.50 142.50 RCWD reimb 5:madison ave transmission 500,000.00 500,000.00 Jun consult srvcs:open space easement 3,190.00 3,190.00 Jun consulting srvcs:F.V. Prkg Intrchg 949.95 949.95 Pages 301.19 apChkLst Final Check List Page: 7 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153656 08/09/2012 004498 REPUBLIC INTELLIGENT Traffic sgnl pole replace:Marg /Solana 4,948.05 Traffic signal repair & maint:PW Traffic 4,664.24 9,612.29 153657 08/09/2012 010917 RICHARDSON, PATRICK reimb:2 cameras- Pln /Econ Dev 220.13 220.13 153658 08/09/2012 014693 RILEY, MARY ELIZABETH TCSD Instructor Eamings 213.50 213.50 153659 08/09/2012 000406 RIVERSIDE CO SHERIFFS Extra patrol srvcs:4th of July event 11,227.44 11,227.44 DEPT 153660 08/09/2012 000873 ROBERTS, RONALD H. reimb:NLC PF Nashville 7/18 -21 623.70 623.70 153661 08/09/2012 005073 ROCKYZHARP Entertainment:Hot Summer Nights 8/10 400.00 400.00 153662 08/09/2012 015151 RODRIGUEZ, CLAUDIA refund:sec dep:rm rental:Harveston 200.00 200.00 153663 08/09/2012 005755 SCANLON, TERRY reimb: NSSC cf Orlando 7/22 -26 168.47 168.47 153664 08/09/2012 011511 SCUBA CENTER TEMECULA TCSD Instructor Eamings 84.00 TCSD Instructor Eamings 1,092.00 1,176.00 153665 08/09/2012 015032 SECURELT TACTICAL, INC. Gun safe:police mall storefront office 534.00 534.00 153666 08/09/2012 009213 SHERRY BERRY MUSIC Jazz © the Merc 8/2/12 499.80 499.80 153667 08/09/2012 009746 SIGNS BYTOMORROW Jul public ntc posting 43.10 43.10 153668 08/09/2012 015119 SMC FAMILY CORP Balance due:ee recogn luncheon 8/15 1,225.00 1,225.00 Page:7 apChkLst Final Check List Page: 8 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 153669 08/09/2012 000537 SO CALIF EDISON 153670 08/09/2012 001212 SO CALIF GAS COMPANY 153671 08/09/2012 000519 SOUTH COUNTY PEST CONTROL INC 153672 08/09/2012 012652 SOUTHERN CALIFORNIA 153673 08/09/2012 000293 STADIUM PIZZA INC 153674 08/09/2012 014953 STEP BY STEP FITNESS 153675 08/09/2012 001546 STRAIGHT LINE GLASS 153676 08/09/2012 015152 T.V.U.S.D. 153677 08/09/2012 000305 TARGET BANK BUS CARD SRVCS 153678 08/09/2012 012265 TEMECULA ACE HARDWARE C/0 153679 08/09/2012 000168 TEMECULA FLOWER CORRAL Description Amount Paid Check Total July 2 -27 -805- 3194:42051 Main St 7,750.69 July 2 -28- 629 - 0507:30600 Pauba Rd 12,453.23 July 2- 02- 502 - 8077:43210 Bus pk dr B 505.63 July 2 -00- 397 - 5042:43200 Bus pk dr #1 1,868.63 July 2 -29- 953 - 8082:31523 Wolfvly rd 26.73 July 2 -29- 953 - 8249:46497 Wolf crk dr 25.79 July 2 -00- 397- 5067:TCSD svc lev C 2,267.99 July 2 -29- 657 - 2563:42902 Butterfield 187.66 July 2 -31- 404 - 6020:28771 OT front st 1,810.15 July 2 -29- 295- 3510:32211 Wolfvly rd 1,731.20 July 2 -31- 031 - 2590:28301 Rancho Cal 41.55 July 2 -30 -520- 4414:32781 Tem pkwy LS3 976.01 July 2 -31- 936 - 3511:46488 Pechanga 72.26 July 2 -31- 536 - 3226:28690 Mercedes 2,001.06 July 2 -29- 953 - 8447:31738 Wolfvly rd 21.99 July 2 -29- 458- 7548:32000 Rancho Cal 286.09 July 2 -29- 657 - 2332:45538 Redwood 23.50 July 2 -30- 220 - 8749:45850 N Wolf crk dr 576.40 32,626.56 July 091- 085- 1632 -0:TES Pool 526.35 July 125- 244 - 2108- 3:Library 17.43 July 095- 167 - 7907 - 2:30650 Pauba Rd 149.55 693.33 pest control srvcs: fire stn 84 94.00 94.00 Aug gen usage:0141,0839,2593,9306 491.74 491.74 Refreshments:skate park event 7/1 171.33 171.33 6/12 -7/31 Zumba class:High Hopes Prgm 210.00 210.00 install window film & blinds: civic ctr 2,462.00 2,462.00 refund:sec dep:Pool rental:CRC 150.00 150.00 Misc supplies:mpsc 155.31 Misc supplies:crc 43.72 199.03 misc maint supplies: var park sites 24.56 24.56 Jul sunshine fund 205.66 205.66 Pages apChkLst Final Check List Page: 9 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153680 08/09/2012 013184 TEMECULA LUISENO refund:sec dep:Pool rental:CRC 150.00 150.00 153681 08/09/2012 003677 TEMECULA MOTORSPORTS Veh repair &maint:police motorcycles 141.13 LLC Veh repair & maint:police motorcycles 693.81 Veh repair & maint:police motorcycles 31.02 865.96 153682 08/09/2012 010493 TEMECULATOINNE CENTER Aug lease payment: pd mall office 1,458.33 1,458.33 ASSOC LP 153683 08/09/2012 011736 TEMECULA TROPHY INC Trophies:w /s softball pgrm awards 263.50 263.50 153684 08/09/2012 009666 TEMECULA VALLEY refund:sec dep:Pool rental:CRC 150.00 150.00 153685 08/09/2012 015153 TEMECULA VALLEY refund:sec dep:rm rental:Harveston 200.00 200.00 153686 08/09/2012 015139 TEMECULA VALLEY HIGH refund:sec dep:rm rental:Conf Ctr A/B 150.00 150.00 153687 08/09/2012 004274 TEMECULA VALLEY SECURITY locksmith srvcs: crowne hill park 105.78 105.78 CENTR 153688 08/09/2012 015142 THE WAREHOUSE AT refund:sec dep:monument set PM36055 1,000.00 1,000.00 153689 08/09/2012 010276 TIME WARNER CABLE Aug high speed internet:42081 Main St 61.39 61.39 153690 08/09/2012 000668 TIMMY D PRODUCTIONS INC Sound & tech srvcs:Aug smr concert 1,500.00 1,500.00 153691 08/09/2012 002452 TOP LINE INDUSTRIAL misc equip parts: pw street maint 26.82 misc equip parts: pw street maint 74.07 100.89 153692 08/09/2012 007766 UNDERGROUND SERVICE Jul undrgrnd svcs alert tickets:PW 252.00 252.00 ALERT 153693 08/09/2012 015006 UNION BANK, N.A. 6/1/12- 5 /31/13fv pkwy escrwadmin fees 1,590.00 1,590.00 153694 08/09/2012 015154 UNITED CEREBRAL PALSY refund:sec dep:rm rental:Conf Ctr A/B 100.00 100.00 153695 08/09/2012 002110 UNITED RENTALS NORTH misc supplies:pw street maint 99.00 AMERICA misc supplies:pw street maint 15.90 misc supplies:pw street maint 89.85 204.75 153696 08/09/2012 015132 VEHICLE REGISTRATION 5EAG15320101: Chapton, Dawn 135.00 135.00 Page9 apChkLst Final Check List Page: 10 08/09/2012 9:32:42AM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 153697 08/09/2012 000621 WESTERN RIVERSIDE FY12/13 agency membership dues 13,424.45 COUNCIL OF Apr -Jun srvcs:Corridor pin /Jefferson 8,394.87 21,819.32 153698 08/09/2012 014781 WILLIAMS ARCHITECTS, INC. 7/1 -15/12 prof srvcs:TCC renovation 5,200.00 5,200.00 153699 08/09/2012 009512 WUR MS JANITORIAL Jul janitorial srvcs: var city 18,999.51 18,999.51 SERVICES, INC 999133 08/02/2012 015155 CENOZ, RHIANNON refund:Summer day camp 0405.205 96.00 96.00 999134 08/02/2012 004412 LEANDER, KERRY D. refund:Elite youth tennis 1422.203 85.00 85.00 999135 08/02/2012 015156 ORTIZ, KARINA refund:Mother /Son baseball nite 8.00 8.00 999136 08/02/2012 015157 ROANE, JENNIFER refund:sec dep:rm rental:Harveston 150.00 150.00 999137 08/02/2012 015158 RUTZ - ROBBINS, KRISTI refund:Extreme youth tennis 1420.203 85.00 85.00 999138 08/02/2012 015159 SANTIAGO, JOYCE refund:sec dep:rm rental:Harveston 200.00 200.00 999139 08/02/2012 015160 SONNENBERG, SUSAN refund:Bright scholars 6000.202 52.00 52.00 Grand total for UNION BANK OF CALIFORNIA: 724,971.37 Page:10 apChkLst Final Check List Page: 11 08/09/2012 9:32:42AM CITY OF TEMECULA 131 checks in this report. Grand Total All Checks. 724,971.37 Pagel 1 Item No. 4 PREPARED BY: Tamra Irwin, Senior Management Analyst Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r -- 211 r CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Aaron Adams, Executive Director of Community Services DATE: August 28, 2012 SUBJECT: Sponsorship Agreement with Safe Alternatives for Everyone (S.A.F.E.) RECOMMENDATION: Approve the Sponsorship Agreement with Safe Alternatives for Everyone in the amount of $10,000 and approximately $900 of in -kind facility meeting space so that S.A.F.E. can provide the Temecula Valley with quality and needed services for children, youth, and families who have experienced or are at risk of abuse and violence. BACKGROUND: The City of Temecula has been sponsoring S.A.F.E. for the past ten years. S.A.F.E. provides needed services to public. Their mission is to serve children, youth and families affected by or at risk of abuse and violence in the community. In the last year, S.A.F.E. served 1,876 clients through their programs. The programs offered include: • Case Management— Families presenting to S.A.F.E. receive case management for a period that is designated by each family's unique needs. Some case management services are intensive and require multiple meetings to address immediate family crisis. While others are less intensive requiring 3 -6 months of services. • Basic Needs Assistance —This service provision has proven to be a keystone in the agency's service delivery, because these basic needs address and alleviate immediate family needs such as food, gasoline, emergency hotel stays and critical childcare /medication, etc. S.A.F.E. has seen an increase in this service request with families needing not just food but a plethora of basic needs assistance in order to make the next steps towards family safety. Financial assistance is also available via the Southwest Family Justice Center through our staff housed at their facility. • Resource and Referral — S.A.F.E. provides appropriate resources and referrals to all callers requesting services regardless of their presenting issues. There are times when S.A.F.E. is not able to provide a direct service, however, their trained staff is able to research, and ascertain from clients on the phone through assessment, the needs and then direct clients to resources within our community. They complete the research for clients in crisis to assist in alleviating their stress at the moment they call our office. S.A.F.E. realizes that accessing services can be difficult and frustrating and we offer options to callers that they may not have considered in maneuvering through the social services network of help. • Family Justice Center —This is the primary location where victims of domestic violence are able to receive comprehensive crisis services from multiple agencies under one roof. S.A.F.E. has a designated staff person on site to assist clients with restraining orders, court accompaniment, case management, shelter referrals and placement. S.A.F.E.'s service provision also extends to offer a 10 -week domestic violence education group for victims. Their goal is to assist victims in safely making decisions for themselves and their families so that returning to the abuser is not a viable option. • Parent Project —This parenting program is designed for families with very challenging pre -teens and teens that are actively engaging in "at risk" behaviors such as drug and alcohol usage, school truancy, teen dating violence to name a few. S.A.F.E. staff partners, with Temecula Police Officers, to offer this program two times per year. In addition to the financial sponsorship, the City of Temecula will provide the following benefits to SAFE: • The City will allow usage of the Temecula Community Center to SAFE for large meetings at no cost four times a year, with 30 days' notice at a mutually agreed upon date(s) and time(s) during the term of the Agreement. This in -kind donation of meeting space has a value of $54 for the first three hours and $18 for every hour thereafter, at the City's non - profit rental rate. • The City will allow usage of the Civic Center Conference Center at no cost to SAFE one time per year, with 90 days' notice, at a mutually agreed upon date and time. This in -kind donation of meeting space has a value of $50 per hour, at the City's non - profit rental rate. S.A.F.E. shall prepare and submit a written report evaluating its accomplishments and programs annually by May 31, 2013. This is an annual requirement for their sponsorship. S.A.F.E. submitted all required documentation for the last fiscal year by May 31, 2012 and it included audited financials, as well as, program accomplishments. Over 1,800 local residents were served last year by S.A.F.E. FISCAL IMPACT: Funds for Safe Alternatives for Everyone have been appropriated in the Fiscal Year 2012 -13 Community Services -Human Services Discretionary Funding line item for the recommended sponsorship amount of $10,000. Funds will be paid this Fiscal Year once all the required reporting documentation have been submitted to the City. In -kind donation of meeting facilities has an approximate value of $900 annually. ATTACHMENTS: Sponsorship Agreement between the City of Temecula and Safe Alternatives for Everyone This Agreement is made and effective as of August 28, 2012, by and between the CITY OF TEMECULA ("City") a Municipal Corporation, and SAFE ALTERNATIVES FOR EVERYONE ('SAFE "), a California nonprofit corporation. In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS. This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: A. SAFE was established in 1998 with the goal of helping all children and families in the Temecula Valley live in violence -free homes, schools and communities. B. SAFE provides the following services: family case management, referral and resource support, public education workshops, family assessment and teen violence prevention. Funding. SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA AND SAFE ALTERNATIVES FOR EVERYONE C. The City desires to sponsor SAFE by donating Community Services D. The funds are to be used to offer desperately needed services for the citizens of the Temecula Valley dealing with violence, abuse, and the threat of violence and abuse inflicting great harm on children and the community. 2. TERM. This Agreement shall commence on July 1, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013 unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION. In exchange for the City's Community Support Funding in the amount of Ten Thousand dollars ($10,000.00), the City of Temecula shall receive the benefits and services listed in Exhibit "A." Payment will be made after annual financial documentation is submitted to the City. In addition to financial consideration, the City shall provide sponsorship benefits to SAFE as listed in Exhibit "B." 4. ALLOCATION OF FUNDS. SAFE shall allocate and use the City's Community Support Funding of $10,000 to provide the Temecula Valley with quality and needed services for children, youth and families who have experienced or are at risk of abuse and violence. 5. CASE MANAGEMENT. SAFE shall coordinate and case management services for children, youth, and families. 6. WRITTEN REPORT. SAFE shall prepare and submit a written report evaluating SAFE program and its accomplishments. This written report shall be completed and submitted to the City no later than May 31, 2013. C:\Program Files (x86) \Neevia.Com \Document Converter \temp \2158.dofx 7. FINANCIAL REVIEW. SAFE shall provide an annual financial review prepared by an independent certified public accountant of SAFE. This financial review shall be completed and submitted to the City no later than May 31, 2013. The financial review shall provide a general summary report on how funds were expended and used to benefit Temecula residents and shall include documentation, including but not limited to, copies of invoices, receipts and cancelled checks to support the Community Support Funding. The financial documentation is subject to an audit, as determined by City staff. 8. INDEMNIFICATION. SAFE agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and /or Redevelopment Agency of the City of Temecula, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and /or Redevelopment Agency of the City of Temecula, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non - performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and /or Redevelopment Agency of the City of Temecula. 9. INSURANCE. SAFE shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. CG 00 01 11 85 or 88. than: a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no less 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. C:\Program Files (x86) \Neevia.Com \Document Converter \temp \2158.do2x 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self- Insured Retentions. Any deductibles or self- insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Redevelopment Agency of the City of Temecula, their officers, officials, employees and volunteers. Any insurance or self- insured maintained by the City of Temecula, Temecula Community Services District, and /or Redevelopment Agency of the City of Temecula, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Redevelopment Agency of the City of Temecula, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurers liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and /or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer C:\Program Files (x86) \Neevia.Com \Document Converter \temp \2158.do x may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. GOVERNING LAW. The City and SAFE understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 11. LEGAL RESPONSIBILITIES. SAFE shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. SAFE shall at all times observe and comply with all such ordinances, laws and regulations. The City, district and /or Agency, and its officers and employees, shall not be liable at law or in equity occasioned by failure of SAFE to comply with this section. 12. ASSIGNMENT. SAFE shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 13. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: Use this Address for a Delivery City of Temecula Service or Hand - Deliveries Only: Attn: City Manager's Office 41000 Main Street Temecula, CA 92589 -9033 To Consultant: C:\Program Files (x86) \Neevia.Com \Document Converter \temp \2158.do4x CITY OF TEMECULA P.O. Box 9033 Temecula, CA 92589 -9033 Attention: Assistant City Manager Safe Alternatives for Everyone (SAFE) 28910 Pujol Street Temecula, CA 92590 Attention: Melissa Donaldson, Executive Director (951) 587 -3900 14. INDEPENDENT CONTRACTOR. A. SAFE shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of SAFE shall at all times be under SAFE's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of SAFE or any of SAFE's officers, employees, or agents except as set forth in this Agreement. SAFE shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. SAFE shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to SAFE in connection with the performance of this Agreement. Except for the fees paid to SAFE as provided in the Agreement, City shall not pay salaries, wages, or other compensation to SAFE for performing services hereunder for City. City shall not be liable for compensation or indemnification to SAFE for injury or sickness arising out of performing services hereunder." 15. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. C:\Program Files (x86) \Neevia.Com \Document Converter \temp \2158.do5x 16. AUTHORITY TO EXECUTE THIS AGREEMENT. The person or persons executing this Agreement on behalf of SAFE warrants and represents that he or she has the authority to execute this Agreement on behalf of SAFE and has the authority to bind SAFE to the performance of its obligations hereunder. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA By: By: ATTEST: Chuck Washington, Mayor Melissa Donaldson, Executive Director By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT C:\Program Files (x86)\Neevia.Com\Document Converter \temp\2158.dx SAFE — Safe Alternatives for Everyone (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) Melissa Donaldson Alternatives for Everyone 28910 Pujol Street Temecula, CA 92590 (951) 587 -3900 MelissaAsafefamiliesca.orq PM Initials:0 Q Date: f/ EXHIBIT "A" SAFE ALTERNATIVES FOR EVERYONE CITY OF TEMECULA'S SPONSORSHIP BENEFITS In exchange for the City's Community Support Funding in the amount of $10,000.00, SAFE shall provide the following benefits and services for the citizens of the City of Temecula: • Case Management - This service is provided to every family that comes to SAFE for assistance. Each family receives an assessment to determine the issues and needs of the family as well as on -going sessions with the Family Care Coordinator. The service coordination provided to be invaluable to the families who were struggling with multiple issues and unable to identify services they needed to alleviate the abuse and violence affecting their family. • Temecula Police Activities League ('PAL ") - This program serves over 100 youth with recreational and educational programs. A new program PAL started was the Making Choices component. This program provides three months of instruction helping middle school youth learn to make healthy choices in their school and home lives. PAL also started a Youth Leadership component for young people who may not have ever had the opportunity to learn and participate in a leadership role. Other activities were deep sea fishing, art camp, beach camping, mountain camping, walk -run club etc. • Basic Needs Assistance - SAFE budgets over $10,000 to provide direct financial assistance to families who are struggling to make ends meet. Financial assistance is provided to clients who are committed to working with SAFE to improve their families and eliminate abuse and violence. Emergency child care funding is available to women who need to re -enter the work force after leaving a domestic violence relationship, utility assistance, emergency shelter, college entrance fees, gift cards for diapers and formula and the list goes on. • Anger Management — This 12 week curriculum is for young people who have been identified by the courts, schools and their families as having made poor choices due to their inability to control their feelings. • Youth Violence Prevention Services - The services provided for helping these youth include one -on -one sessions with our Youth Services Specialist, anger management, supervised community service opportunities to teach youth to give back, restitution sessions for those who have committed a low level crime to teach them the repercussions of their actions on the victims among other services. • Resource and Referral — SAFE provides many families resources throughout the county. No matter what the need, SAFE will research the available resources to help that family find what will help them, whether it is a service SAFE provides or not. We will not be just one number families have to call in their search. SAFE wants the phone call to them to either be the last or be the one that helps. C:\Program Files (x86) \Neevia.Com \Document Converter \temp \2158.doirx • In -Home Services - In home visitations are for families who do not have the ability to come to the office due to transportation issues or staff feels it is important to see the family in their environment for behavioral evaluations and programs. In home visits can occur if a family member is handicapped or has medical issues as well. C:1Program Files (x86) \Neevia.Com\Document Conveiter\temp \2158.do8x C:\Program Files (x86) \Neevia.Com\Document Conveiter\temp \2158.dc9x EXHIBIT "B" SAFE ALTERNATIVES FOR EVERYONE SPONSORSHIP BENEFITS The City of Temecula shall provide the following sponsorship benefits to SAFE in addition to financial consideration: • The City will allow usage of the Temecula Community Center to SAFE for large meetings at no cost four times a year with 30 days notice at a mutually agreed upon date(s) and time(s) during the term of the Agreement. • The City will allow usage of the Civic Center Conference Center at no cost to SAFE one time per year with 90 days notice at a mutually agreed upon date and time. Item No. 5 PREPARED BY: Dawn Adamiak, Recreation Supervisor Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r - go r CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Aaron Adams, Executive Director of Community Services DATE: August 28, 2012 SUBJECT: Hawaiian Festival (at the request of Mayor Pro Tem Naggar) RECOMMENDATION: Approve the Sponsorship Agreement with Our Nicholas Foundation for The Hawaiian Festival event located in Old Town Temecula to benefit the special needs community for City support of $4,385. BACKGROUND: On July 19, 2012, Mayor Pro -Tem Naggar and City staff met with members of the special needs community to discuss a proposed special event named "The Hawaiian Festival ". The purpose of the Hawaiian Festival will be to raise special needs awareness, support and provide a fund raising opportunity to benefit the special needs community. The Hawaiian Festival event would be held on Saturday, October 20, 2012, from 10:00 a.m. to 10:00 p.m. in the Civic Quad, Town Square Park and Conference Center. Road closures would include Main Street "Y" and Mercedes closing Saturday at lam and re- opening at 11 pm. Mercedes Street traffic will be detoured around the event via Third and Fourth Street. The Old Town Parking Garage will be open with ample free parking available to the public. The event would entail Hawaiian inspired food and craft vendors, special needs informational booths; Hawaiian dancers teaching hula; a special hula performance; Grammy Award winning Hawaiian artists teaching ukulele; possible special needs workshops in the Conference Center and a free concert for the event participants. The Hawaiian Festival's entertainment will be, free however, there will be a cost to purchase food and participate in the various craft booths. All proceeds from the event will be benefitting Our Nicholas Foundation, a local non - profit organization that has proven to provide both resources and programs to children with autism. Our Nicholas Foundation will be responsible for costs associated with the event including city permit fees, sound, stage and lighting costs, any party rentals and supplies; cost of the Conference Center and any other related expenses. City costs necessary to support the proposed event are outlined on the attached Event Planning Worksheet. As per the sponsorship agreement the City will provide in -kind sponsorship via Public Works, Police and Community Services staff support estimated at $4,385. FISCAL IMPACT: City support costs in the amount of $4,385 will be absorbed within our current Fiscal Year 2012 -13 budget. ATTACHMENTS: 1 Sponsorship Agreement 2. Event Planning Worksheet 1. RECITALS SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA AND OUR NICHOLAS FOUNDATIONS THIS AGREEMENT is made and effective as of this 28 day of August 2012, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City "), and Our Nicholas Foundation a 501(C)3 California non - profit corporation (hereinafter referred to as the "Organizer "). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Organizer shall operate the Hawaiian Festival (hereinafter referred to as the "Event ") on October 20, 2012. The Event is a special event which is located in Old Town Temecula in the Town Square Park and Civic Quad. b. The Event includes, food and craft booths; informational booths relating to special needs; Hawaiian dancers teaching hula to kids and adults and a hula performance; and Grammy Award winning Hawaiian Artists teaching ukulele and hosting a live concert for the community. The event will benefit local special need non - profits including the Our Nicholas Foundation. The event is expected to draw approximately 1,500 people. c. Alcohol will not be served. d. The City desires to be a Premier Sponsor of the Event. 2. TERM This Agreement shall commence on August 28, 2012 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Organizer with in -kind city - support services valued at an amount not to exceed $4,385.00 of Community Services, Public Works and Police as listed in Exhibit B, the City shall receive the benefits as listed in Exhibit A. b. The Organizer shall support economies of the City of Temecula by promoting and utilizing local businesses (e.g. local food vendors, restaurants, wineries, crafters, etc.) first when competitive and practicable. 4. WRITTEN REPORT Within ninety (90) days after the conclusion of the Event, the Organizer shall prepare and submit to the Special Events Recreation Supervisor a written report evaluating the Event, its attendance, media coverage, and description of the materials in which the City has listed as a Premier Sponsor. The report shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation notebook format. In addition, a finance summary of actual expenditures and revenues related to the event shall be provided in writing. 5. PERMITS The Organizer shall file applications for a Special Event Permit with the City no later than thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine whether to issue the permits and the nature and scope of Conditions of Approval. The Organizer shall comply with all conditions of approval for the Special Event Permit or any other City- issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a default of this Agreement and is grounds for termination of this Agreement. 6. MEETING ATTENDANCE The Organizer shall attend all City pre -event planning meetings and event recap meetings if warranted. 7. INDEMNIFICATION The Organizer shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Organizer's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non - performance of this Agreement. than: 8. INSURANCE The Organizer shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by September 7, 2012 its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no less 1) General Liability: Two million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. Worker's Compensation insurance is required only if Consultant employs any employees. Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agencythat it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. c. Deductibles and Self- Insured Retentions. Any deductibles or self- insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Organizer. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Organizer's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self- insured maintained by the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Organizer's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Organizer shall within two (2) business days of notice from insurer phone, fax, and /or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Organizer shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Organizer's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 9. GOVERNING LAW The City and the Organizer understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 10. LEGAL RESPONSIBILITIES The Organizer shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Organizer shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Organizer to comply with this section. 11. ASSIGNMENT The Organizer shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 12. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: Temecula Community Services District Attn: City Manager P.O. Box 9033 Temecula, CA 92589 -9033 Use this Address for a Delivery Service: Temecula Community Services District or Hand - Deliveries ONLY Attn: City Manager To Recipient: 15. INDEPENDENT CONTRACTOR 13. ENTIRE AGREEMENT 41000 Main Street Temecula, CA 92590 Our Nicholas Foundation Attn: Mark and Kathy Anselmo 31493 Rancho Pueblo Road, #205 Temecula, CA 92592 a. The Organizer shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Organizer shall at all times be under the Organizer's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Organizer's officers, employees, or agents except as set forth in this Agreement. The Organizer shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Organizer shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to the Organizer in connection with the performance of this Agreement. Except for the fees paid to the Organizer as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall not be liable for compensation or indemnification to the Orgaizer for injury or sickness arising out of performing services hereunder. This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 14. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Organizer warrants and represents that he or she has the authority to execute this Agreement on behalf of the Organizer and has the authority to bind the Organizer to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non - substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Our Nicolas Foundation, California non- profit corporation By: By: ATTEST: Chuck Washington, Mayor Mark Anselmo - Founder By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney ORGANIZER Kathy Anselmo - Founder Our Nicholas Foundation Attn: Mark Anselmo 31493 Rancho Pueblo Road, #205 Temecula, CA 92592 (951) 303 -8732 PM Initials: n Q Date: �/ // EXHIBIT "A" CITY OF TEMECULA'S SPONSORSHIP BENEFITS Premier Sponsor In exchange for providing in -kind city - support services of Community Services, Public Works and Police valued at an amount not to exceed $4,385.00, for the Hawaiian Festival, the citizens of the City of Temecula shall receive the following benefits: • City of Temecula Logo on printed material produced by Mehe'ula Music Productions or Our Nicholas Foundation • City of Temecula name in all Press Releases • City of Temecula name on all Radio Promotion if applicable * *Press Releases will be distributed to all local media, however, publication cannot be guaranteed. Press Releases can also be provided to all sponsors for distribution to their clients, agents, employees, etc. Community Services: $2,035.00 Public Works: $ 960.00 Police: $1,390.00 TOTAL: $4,385.00 EXHIBIT "B" IN -KIND SERVICES ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS Based on the input from City departments we received estimated cost projections for the Hawaiian Festival event. The following expenses can be anticipated for the event: Event Name: Date(s) of Event: Event Times (##:##-##:##): Event Location: TEMECULA COMMUNITY SERVICES DISTRICT EVENT /ACTIVITY PLANNING WORKSHEET Hawaiian Festival Saturday, October 20, 2012 10:OOam- 10:OOpm Civic Center Quad, Town Square Park, possible Conference Center Description of Service Budget Actual Under /(Over) DIRECT COSTS - Add additional lines for each vendor /consultant Facility Rental Costs Including all Related Charges paid for by Our Nicholas Foundation $ 700.00 $ 700.00 Advertising /Promotions Entertainment (DJ, Band, Clown, etc...) Consultant (Instructor, Facilitator, etc...) Equipment Rental- stage & lighting 4,200.00 Equipment Rental- sound 2,300.00 Chairs, canopy, tables 2,000.00 Portable Restrooms 1,050.00 Printing /Copy Services (Outside Service) - Event Supplies Purchased for Event Event Refreshments INDIRECT COSTS City Facility Rental Rate -Group 4 3hr. Minimum (Highest Use) $ Room Set Up /Clean Up Fee (If Applied for City Facility) Kitchen Rental Fee -Group 4 3hr. Minimum Printing /Copy Services (In House) Advertising /Marketing /Promotions from Existing Contract or Stock Event Supplies Taken From Existing Stock (Use Current Purchase Price) STAFFING COSTS /SUPPORT (Automatically Entered) TCSD Staff (From TCSD Staff Costs Worksheet) IT Staff (From IT Staff Costs Worksheet) Public Works Staff (From PW Staff Costs Worksheet) Public Safety Staff (From Public Safety Staff Costs Worksheet) Total Staffing /Support Costs Total Costs REVENUE Ticket Sales from Special Event/Activity (Number of Participants x Fee) Additional Sale Items (One Line Per Item - ie food, booth rental, Donations of Proceeds (Subtracted from Revenue) Total Revenue Proposed Off -set by Promoter Total Subsidy Prepared By: Dawn Adamiak Date: July 19, 2012 Reviewed By: t t i 9A <t `ln a Date: g/9/26,2- ATTACHMENT 2 Total Direct Costs 10,250.00 Total Indirect Costs R: \ADAMIAKD \Permits \Hawaiian Festival \Hawaiian Festival Cost Worksheet.xlsx5ummary $ 2,031.46 $ 952.60 1,388.00 4,372.07 14,622.07 10,250.00 4,372.07 Number of Attendees (Not to Exceed Room Capacity) 1,500 Cost per Attendee 9.75 10,250.00 $ $ 4,200.00 2,300.00 2,000.00 1,050.00 $ 2,031.46 952.60 1,388.00 4,372.07 14,622.07 10,250.00 4,372.07 1,500 9.75 Item No. 6 CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Greg Butler, Director of Public Works /City Engineer DATE: August 28, 2012 PREPARED BY: Mayra De La Torre, Senior Engineer Steve Charette, Associate Engineer RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 12- Tract Map No. 30264 -2 Tract Map No. 30264 -12 Tract Map No. 30264 -13 July 13, 2005 September 6, 2005 July 13, 2005 Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r• r, SUBJECT: Acceptance of certain Public Streets into the City- Maintained System within Tract Map Nos. 30264 -2, -12, and -13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY- MAINTAINED SYSTEM (WITHIN TRACT NOS. 30264- 2, -12, AND -13) BACKGROUND: Tract Map Nos. 30264 -2, -12, and -13 were recorded by the County Recorder on the following dates: The owners dedicated to public use for street and public utility purposes streets designated as lettered lots on the three Wolf Creek Development maps. The City Clerk accepted the offers of dedication. Public Works staff reviewed and inspected the public improvements and all required repairs and replacements were satisfactorily completed. However, the one -year Warranty Bonds and Labor and Materials Bonds have not been released. The Warranty Bonds will be released at the end of the one -year period starting August 2013. The Labor and Materials Bonds will be released six months into the one -year warranty period starting February 2013. The public streets (and associated drainage improvements) now being accepted by this action are as follows: Tract 30264 -2 Wildwood Court, portion of Gold Mine Drive, Cottonwood Drive, Bristlecone Court, and portion of Maple Drive. Tract 30264 -12 Cabin Court. Tract 30264 -13 Portion of Teton Trail, Sierra Ridge Way, Sawtooth Lane, and Tall Oak Court. Tracts 30264 -3, -4, -7, -9, -10, -14, -15, and -F within the Wolf Creek development were accepted into the City- Maintained System on July 12, 2011. The remaining Tracts 30264 -1, -5, -6, -8, and -11 are currently still under construction. FISCAL IMPACT: ATTACHMENTS: Periodic surface and/or structural maintenance will be required every five to eight years. Resolution No. 12 - with Exhibits "A — B" inclusive RESOLUTION NO. 12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ACCEPTING CERTAIN PUBLIC STREETS INTO THE CITY- MAINTAINED SYSTEM (WITHIN TRACT MAP NOS. 30264 -2, -12, AND -13) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS, Tract Map Nos. 30264 -2, -12, and -13 were recorded by the County Recorder July 13, September 6, and July 13, 2005 respectively, in which offers of dedication for street and public utility purposes were accepted by the City of Temecula from Wolf Creek Development, LLC; and, WHEREAS, City Public Works Staff reviewed and inspected the public improvements and all repairs and replacements were satisfactorily completed; and, WHEREAS, Only the Warranty Bond and Labor and Material Bond pertaining to these tracts have not been released; and, NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Temecula hereby accepts into the City- Maintained Street System the streets and associated drainage improvements offered to and accepted by the City of Temecula described in Exhibits "A" and "B" attached hereto. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 28th day of August, 2012. ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ss Chuck Washington, Mayor I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 12- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 28th day of August, 2012, by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: Susan W. Jones, MMC City Clerk EXHIBIT "A" TO RESOLUTION NO. 12- Accepting certain public streets offered to and accepted by the City of Temecula as indicated on Tract Maps 30264 -2, -12, and 13 into the City- Maintained Street System as described as follows: Tract Map 30264 -2 1. Lot "A" (VVildwood Court) of said Tract Map No. 30264 -2 2. Lot "B" (portion of Gold Mine Drive) of said Tract Map No. 30264 -2 3. Lot "C" (Cottonwood Drive) of said Tract Map No. 30264 -2 4. Lot "D" (Bristlecone Court) of said Tract Map No. 30264 -2 5. Lot "E" (portion of Maple Drive) of said Tract Map No. 30264 -2 Tract Map 30264 -12 1. Lot "A" (Cabin Court) of said Tract Map No. 30264 -12 Tract Map 30264 -13 1. Lot "A" (portion of Teton Trail) of said Tract Map No. 30264 -13 2. Lot "B" (Sierra Ridge Way) of said Tract Map No. 30264 -13 3. Lot "C" (Sawtooth Lane) of said Tract Map No. 30264 -13 4. Lot "D" (Tall Oak Court) of said Tract Map No. 30264 -13 EXHIBIT "B" TO RESOLUTION NO. 12- TRACT MAP 30264 -2 EXHIBIT "B" TO RESOLUTION NO. 12- TRACT MAP 30264 -12 YELLOWSTONE _ LANE PECHANGA PARKWAY -- a__--__._ FLOOD CONTROL CHANNEL EXHIBIT "B" TO RESOLUTION NO. 12- TRACT MAP 30264 -13 TEMECULA COMMUNITY SERVICES DISTRICT Item No. 7 ACTION MINUTES of August 14, 2012 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 8:12 P.M. CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS None. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC 14 Action Minutes - Approved Staff Recommendation (5 -0 -0) Director Edwards made the motion; it was seconded by Director Naggar; and electronic vote reflected unanimous approval. RECOMMENDATION: 14.1 Approve the action minutes of July 24, 2012. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 8:13 P.M., the Temecula Community Services District meeting was formally adjourned to Tuesday, August 28, 2012, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk /District Secretary [SEAL] Jeff Comerchero, President Item No. 8 Approvals City Attorney Chief Financial Officer City Manager M-r rA TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager /Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: August 28, 2012 SUBJECT: Temecula Valley Woman's Club Sponsorship (at the request of Park and Recreation Ad Hoc Subcommittee Members Chuck Washington and Jeff Comerchero) PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: Approve the Facility Sponsorship Agreement with Temecula Valley Woman's Club for the use of the Community Recreation Center (CRC) kitchen for City support of $1,276. BACKGROUND: The Temecula Valley Woman's Club (TVWC) has been active in the Temecula Valley since 1980. Their mission is to improve education, moral and cultural life of the community. The TVWC is chartered as a California and General Federation of Woman's Clubs and in 1981 incorporated as a 501(c) (3) charitable organization. One of the first major projects funded by the TVWC was to pave the surface of the playground at the, then new, Rancho California Sports Park, now, the Ronald Reagan Sports Park. With the help of the City and local businesses they also raised enough funds to purchase a 12- passenger van to accommodate those with handicaps for the Senior Center in Old Town Temecula. TVWC provides donations, in -kind donations and numerous volunteer hours to a large variety of organizations within our community. Last year, the TVWC provided over 25,000 volunteer hours that benefited the Temecula Libraries; SAFE, Michelle's Place, Temecula International Film Festival, Penny Pines, YMCA, Boys and Girls Club, Animal Friends of the Valley, Oak Grove Institute and the Temecula Valley Museum. Since 1985, the Holiday Home Tour has been an important annual fundraising event. In 2004, an opening night Gala, which includes the "bakery" was added to this event; which has proven to significantly increase donanations. The Temecula Valley Women's Club has requested use of the CRC kitchen to produce the baked goods sold at the Holiday Home Tour event. Based on the current City resolution and fee schedule, the cost for a non - profit to rent the CRC kitchen /meeting room for the requested 44 hours over various days would be $1,276. On July 24, 2012, City staff met with the Park and Recreation Ad -hoc Subcommittee comprised of Mayor Washington and Council Member Comerchero to discuss and review the Temecula Valley Women's Club facility request for their November 2012 event (attached follow up dated August 2, 2012). Based on TVWC previous accomplishments and non - profit work /contributions, it was recommended that the City provide a facility sponsorship in the amount of $1,276 for use of CRC kitchen. . FISCAL IMPACT: This sponsorship does not include any expenditures to the TCSD; the only impact will be a reduction in revenue of $1,276 which can be sustained within the current Fiscal Year 2012 -13 revenue budget. ATTACHMENTS: Sponsorship Agreement Temecula Valley Woman's Club Sponsorship Request SPONSORSHIP AGREEMENT BETWEEN THE CITY OF TEMECULA COMMUNITY SERVICES DISTRICT AND TEMECULA VALLEY WOMAN'S CLUB (TVWC) THIS AGREEMENT is made and effective as of this 28 day of August, 2012, by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City "), and the Temecula Valley Woman's Club (TVVVC), a California nonprofit corporation (hereinafter referred to as the "Nonprofit "). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Nonprofit shall utilize the Community Recreation Center (CRC) Kitchen Room for fundraising beginning Monday, October 22 through Thursday, November 15, 2012 at no cost as listed in Exhibit "B." b. The City desires to be a co- sponsor of the Gala. 2. TERM This Agreement shall commence on August 28, 2012, and shall remain and continue in effect until tasks described herein are completed, but in no event later than November 16, 2012, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Nonprofit in -kind support services valued at an amount not to exceed $1,276.00, as listed in Exhibit B, the City of Temecula shall be designated as a Co- Sponsor of future events. As a Co- Sponsor, the City shall receive sponsorship benefits as listed in Exhibit A. In the event that City support services exceeds $1,276.00, the Nonprofit may seek City authorization for payment above that amount. b. The Temecula Valley Woman's Club (TVWC) has been active in the Temecula Valley since 1980. Their mission is to improve education, moral and cultural life of the community. The TVWC is chartered as a California and General Federation of Woman's Clubs and in 1981 incorporated as a 501(c) (3) charitable organization. One of the first major projects funded by the TVVVC was to pave the surface of the playground at the, then new, Rancho California Sports Park, now, the Ronald Reagan Sports Park. With the help of the City and local businesses they also raised enough funds to purchase a 12- passenger van to accommodate those with handicaps for the Senior Center in Old Town Temecula. TVWC provides donations, in -kind donations and numerous volunteer hours to a large variety of organizations within our community. Last year, the TVWC provided over 25,000 volunteer hours that benefited the Temecula Libraries; SAFE, Michelle's Place, Temecula International Film Festival, Penny Pines, YMCA, Boys and Girls Club, Animal Friends of the Valley, Oak Grove Institute and the Temecula Valley Museum. Since 1985, the Holiday Home Tour has been an important annual fundraising event. In 2004, an opening night Gala, which includes the "bakery" was added to this event; which has proven to significantly increase donations. The Temecula Valley Women's Club has requested use of the CRC kitchen to produce the baked goods sold at the Holiday Home Tour event. c. The City will allow the TVWC the rights to use the City Seal for marketing purposes for the 2012 Gala. 4. ALLOCATION OF FUNDS The Nonprofit shall allocate and use the City's in -kind support services valued at an amount not to exceed $1,276.00, as listed in Exhibit B, to produce the Gala. 5. PERMITS The Nonprofit shall file applications for a Temporary Use Permit and Special Event Permit with the City no later than thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine whether to issue the permits and the nature and scope of Conditions of Approval. The Nonprofit shall comply with all conditions of approval for the Temporary Use Permit, the Special Event Permit, or any other City- issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a default of this Agreement and is grounds for termination of this Agreement. 6. INDEMNIFICATION The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non - performance of this Agreement. 7. INSURANCE The Nonprofit shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by October 1, 2012, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. than: b. Minimum Limits of Insurance. Consultant shall maintain limits no less 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation insurance is required only if Consultant employs any employees. Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. c. Deductibles and Self- Insured Retentions. Any deductibles or self- insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Nonprofit's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self- insured maintained by the City of Temecula, Temecula Community Services District, and /or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Nonprofit's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurers liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and /or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Nonproft shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 8. GOVERNING LAW The City and the Nonprofit understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 9. LEGAL RESPONSIBILITIES The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Nonprofit to comply with this section. 10. ASSIGNMENT The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 11. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: City of Temecula Attn: General Manager P.O. Box 9033 Temecula, CA 92589 -9033 Use this Address for a Delivery Service: City of Temecula or Hand - Deliveries ONLY Attn: General Manager 41000 Main Street Temecula, CA 92590 To Recipient: 15. INDEPENDENT CONTRACTOR Temecula Valley Woman's Club P.O. Box 1056 Temecula, CA 92593 a. The Nonprofit shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to the Nonprofit in connection with the performance of this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out of performing services hereunder. 12. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 13. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Nonprofit warrants and represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non - substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non - monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES Temecula Valley Woman's Club (TVWC) DISTRICT By: By: ATTEST: Jeff Comerchero, TCSD President Nancy Alcorn, President By: By: Susan W. Jones, MMC, City Clerk /District Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney NONPROFIT Temecula Valley Woman's Club (TVWC) Nancy Alcorn Temecula Valley Woman's Club P.O. Box 1056 Temecula, CA 92593 -1056 PM Initials:0 Q Date: 1/ "EXHIBIT "A" CITY OF TEMECULA'S SPONSORSHIP BENEFITS The Temecula Valley Woman's Club (TVWC) shall provide the following benefits and services for the citizens of the City of Temecula. • TVWC provides donations, in -kind donations and numerous volunteer hours that benefits the Temecula Libraries; SAFE, Michelle's Place, Temecula International Film Festival, Penny Pines, YMCA, Boys and Girls Club, Animal Friends of the Valley, Oak Grove Institute and the Temecula Valley Museum. Item Based on current Resolution: Kitchen /meeting room — 44 hours Total: EXHIBIT "B" ESTIMATED VALUE OF PROMOTIONAL SERVICES PROVIDED BY THE CITY OF TEMECULA The estimated value for support services provided by The City of Temecula for the The Temecula Valley Woman's Club is as follows: Value $ 1,276.00 $ 1 276.00 Hours of Use of Kitchen /Meeting Room at the CRC Monday, Oct. 22 9:00 am - 3:00 pm Tuesday, Oct. 23 9:00 am - 3:00 pm Monday, Oct. 29 9:00 am - 3:00 pm Friday, Nov. 2 9:00 am - 3:00 pm Monday, Nov. 5 9:00 am - 3:00 pm Thursday, Nov. 8 11:30 am - 3:30 pm Friday, Nov. 9 9:00 am - 3:00 pm Thursday, Nov 15 11:30 am - 3:30 pm Temecula Valley Woman's Club i ecee tal inn Commit ltl ant) c,c�u�alion Dear Mr. Johnson, August 2, 2012 RECEIVED CITY MANAGER'S OFFICE Robert Johnson, City Manager City of Temecula 41000 Main Street Temecula, CA 92590 This letter erves as a request by the Temecula Valley Woman's Club (TVWC) for assistance frog the City of Temecula in the form of reduced rates for use of the Temecula Community Recreation Center (CRC) kitchen. Up until this year, we have been able to use this facility at $5.00 per hour as a non - profit organization prior to our major fund - raising event in November: TVWC Holiday Home Tour. However, rates have increased and we are unable to find a facility as adequate as the City of Temecula's CRC kitchen. The TVWC was born in 1980 by a small group of energetic women, then known as the Rancho - Temecula Area Woman's Club, with the intent to "improve the education, moral, and cultural life of the community. Our Club was chartered as a California and General Federation of Women's Clubs, and in 1981 incorporated as a 501(c) (3) charitable organization. In 2000 we became the Temecula Valley Woman's Club. Since our inception, under guidelines set by the California Federation of Women's Club (CFWC) and the General Federation of Women's Clubs (GFWC), we have successfully supported many community programs, projects and charities. One of our earliest projects was to raise funds to pave the surface of the playground at the then, new Sports Park; with the help of the City and local businesses, we raised funds to purchase a new, 12- passenger van accommodating those with handicaps for the Senior Center in Old Town Temecula as well as automatic entry doors for their facility; and we purchased a van for the military to assist getting veterans to and from medical appointments. Recently, we raised funds to build a "Serenity Garden" at Rancho Damacitas as our two -year Community Improvement Project. We assist through monetary donations, in -kind donations and numerous volunteer hours, over 25,000 hours last year, for other non - profit organizations: Temecula and Murrieta Libraries, SAFE, Michelle's Place, Temecula International Film Festival, Penny Pines, YMCA, Boys and Girls Club, Animal Friends of the Valley, Oak Grove Institute and the Temecula Valley Museum. We were instrumental in the formation of the Temecula (County) Library, making major contributions to the initial building fund and continue to financially support the library each year and give many volunteer hours to its programs. We served as the foundation which resulted in the establishment of two California non - profit organizations — Aspiring Angels (HIV/ AIDS) and Safe Altematives for Everyone (SAFE). Helping those in need we reached out internationally to the Japan- Tsunami relief and have sponsored a training/skills program for women in Kenya so they can support their families and we continue to make donations to local food pantries. PO Box 1056, Temecula, CA 92593 -1056 • (951) 302 -1370 • www.tvwc.com Our 2012 Federated Committees include Arts: Arts and Entertainment, Conservation: Animal Advocates and Conservation, Education: Books for Lunch, Epsilon Sigma Omicron, HOBY and Scholarship Support, Temecula and Murrieta Libraries, and Scholarships, Home Life: Women's Health, Golf, Advocates for Families in Transition, Domestic Violence Awareness, and Reaching Out Internationally, Advocates for Children: Celebrating Children and Oak Grove, and Public Issues: Military Support and Temecula Valley Museum. Each year, the TVWC awards from Home Tour and Gala proceeds eighteen - $1,000 scholarships to deserving students at each of the Temecula and Murrieta High Schools, sponsors high school sophomores to attend the Hugh O'Brien Youth (HOBY) Leadership Seminar, a scholarship to Mt. San Jacinto College for skill enhancement to reenter the workforce as well as the many other programs we support. TVWC's contributions through the years have impacted our community significantly. Since we began our first Holiday Home Tour as our annual ways and means project in 1985 and then added the GALA in 2004 as our opening night event, our contributions have remarkably increased. This venue seems to get bigger and better each year as thousands of people enjoy touring the beautifully decorated estate homes, dining at our Bistro, finding lovely gifts and decor items from our vendors, and purchasing our homemade gourmet soups and specialty baked items made by our members. We cherish our community's roots, support the arts, commit to better and higher education, contribute to our senior, youth and military, and generally help those in need. Learn more about us at our website: TVWC.com This is what we do. And although our bakery is small part of the Home Tour, it is a significant part. It not only gives the venue a homey feel, but it serves to draw in more participants. This is our annual "bake sale." Therefore, we would like to propose our using the CRC for seven days (or the equivalent thereof) in the fall, for a reduced flat fee of $250. Sincerely yours, ./ Nancy Alcorn President, Temecula Valley Woman's Club c: Chuck Washington, City of Temecula Mayor Aaron Adams, Executive Director of Community Services Judy McIntosh, Third Vice President, TVWC Marci Hadjis and Pat Nelson, Bakery Committee TVWC Attachments: 1. 501(c)(3) Documentation, including Articles of Incorporation 2. Understanding Our Committees 3. January — July 2012 General Profit & Loss Budget 4. 2011 General Profit & Loss Budget 5. 2010 General Profit & Loss Budget 6. 2012 Proposed Home Tour Budget 7. 2011 Home Tour Budget 8. TVWC Charitable Donations 2010 -2012 9. List of Requested CRC Use Dates TCSD DEPARTMENTAL REPORT Item No. 9 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager /Board of Directors FROM: Aaron Adams, Executive Director of Community Services DATE: August 28, 2012 SUBJECT: Community Services Department Monthly Report Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r -- 211 r PREPARED BY: Gail Zigler, Sr. Recreation Coordinator RECOMMENDATION: Receive and file. BACKGROUND: The following provides an overview of the Community Services Department's programs, activities and events: Summer activities conclude this month. Many of the summer activities including camps, swim lessons, public swim, F.A.M., Family Fun Nights, Summer Concerts and Movies in the Park were at capacity. Staff is currently planning and programming for upcoming fall and winter events including the 9/11 Remembrance, a Beach Boys Tribute Concert and Pool Party, a Rat Pack era tribute concert, two youth DJ competitions, the annual College and Vocational Invitational, Special Games, Halloween Family Carnival, Veteran's Day Picnic, the Tree Lighting Ceremony, Holiday Lights and Festival Sights, Santa's Electric Light Parade, Breakfast with Santa, Winter Wonderland, the Grape Drop and more. Hot Summer Nights in Old Town concludes on Friday, August 31S This event offers visitors to the Old Town area free music and entertainment on Friday nights throughout the summer. Included in the activities this summer was "Party in the Park" which offered activities for youngsters including face painting, balloon art, Jolly Jumps, pony rides, vendors, etc. The Community Services Department Human Services Division held the first Annual Temecula Special Needs Resource and Wellness Fair on Saturday, August 11, 2012 in the Temecula Conference Center. Over fifty service providers were present to deliver valuable information and resources to families of special needs, and over 500 were in attendance. The Temecula Valley Art League will hold a juried art show at the Gallery at the Merc, Old Town Temecula Community Theater from August 31s thru September 30 A gallery reception will be held on Friday, August 31s from 5:30pm to 7:OOpm, with the Arts Council of Temecula Valley hosting a wine tasting. The Great Oak High School Jazz Ensemble will be performing in the Merc during the reception. The Temecula Community Theater has released the Temecula Presents Season brochure. The brochure will include theater, dance and musical productions of the 2012 -2013 season presented by the City of Temecula Community Services Department, as well as resident company users of the theater. The Temecula History Museum opened an exhibit on June 30 featuring the clothing from "The Old West ". The exhibit, which will run thru September, will display American Wild Western clothing worn by people on the frontier. This clothing first captured the public imagination in the 1880's and has been an influence on fashion ever since. The exhibit includes women's dresses, men's and women's hats, chaps, and spurs, pocket watches, and rifles and pistols. SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY Item No. 10 ACTION MINUTES of May 22, 2012 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY The Successor Agency to the Temecula Redevelopment Agency convened at 7:22 P.M. CALL TO ORDER: Chairperson Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington SARDA PUBLIC COMMENTS None. SARDA CONSENT CALENDAR 23 Action Minutes - Approved Staff Recommendation (5 -0 -0) Director Comerchero made the motion; it was seconded by Director Edwards and electronic vote reflected unanimous approval. RECOMMENDATION: 23.1 Approve the action minutes of April 24, 2012. 24 Financial Statements for the Seven Months Ended January 31, 2012 - Approved Staff Recommendation (5 -0 -0) Director Comerchero made the motion; it was seconded by Director Edwards and electronic vote reflected unanimous approval. RECOMMENDATION: 24.1 Receive and file the Financial Statements for the Seven Months Ended January 31, 2012. SARDA BUSINESS 25 Third Amendment to the Farmers' Market License Agreement between the Successor Agency to the Temecula Redevelopment Agency and Farmers' Market Management, Inc. for use of the public parking lot located at the northwest corner of Mercedes Street and Sixth Street - Approved Staff Recommendation (5 -0 -0) Director Comerchero made the motion; it was seconded by Naggar and electronic vote reflected unanimous approval. RECOMMENDATION: 25.1 Adopt a resolution entitled: ATTEST: Susan W. Jones, MMC City Clerk /Board Secretary [SEAL] RESOLUTION NO. SARDA 12 -11 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE THIRD AMENDMENT TO THE FARMERS' MARKET LICENSE AGREEMENT FOR USE OF THE PUBLIC PARKING LOT LOCATED AT THE NORTHWEST CORNER OF MERCEDES STREET AND SIXTH STREET Stephen Eldred addressed the Directors. SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT At 7:56 P.M., the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, June 12, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Chuck Washington, Chairperson ACTION MINUTES of June 12, 2012 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY The Successor Agency to the Temecula Redevelopment Agency convened at 8:30 P.M. CALL TO ORDER: Chairperson Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington SARDA PUBLIC COMMENTS There were no public comments. JOINT CITY COUNCIL /SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY BUSINESS 25 Adoption of the Fiscal Year 2013 -2017 Capital Improvement Program Budget RECOMMENDATION: 25.1 The City Council adopt a resolution entitled: Approved Staff Recommendation (5 -0 -0) Council Member Naggar made the motion; it was seconded by Council Member Roberts; and voice vote reflected unanimous approval with the following noted abstentions. Council Member Comerchero did not participate in the discussion concerning the Margarita Road — Project 2 (Avenida Barca to Solana Way) portion of the Pavement Rehabilitation Program - Citywide project because he has an interest in real property within 500 feet of the boundaries of this project and it is likely to affect this property. Council Member Comerchero abstained in the approval of this Resolution as such approval relates to the Margarita Road — Project 2 (Avenida Barca to Solana Way) portion of the Pavement Rehabilitation Program - Citywide project. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project and the Temecula Community Center Renovation project because her employer, the Boys and Girls Club, is located within 500 feet of these projects and they are likely to affect her employer and this property. Council Member Edwards abstained in the approval of this Resolution as such approval relates to the Murrieta Creek Improvement project and the Temecula Community Center Renovation project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar abstained in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. RESOLUTION NO. 12-46 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013 -17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012 -13 25.2 The Successor Agency to the Temecula Redevelopment Agency adopts a resolution entitled: Approved Staff Recommendation (5 -0 -0) Council Member Naggar made the motion; it was seconded by Council Member Edwards; and voice vote reflected unanimous approval with the following noted abstentions. Council Member Comerchero did not participate in the discussion concerning the Margarita Road — Project 2 (Avenida Barca to Solana Way) portion of the Pavement Rehabilitation Program - Citywide project because he has an interest in real property within 500 feet of the boundaries of this project and it is likely to affect this property. Council Member Comerchero abstained in the approval of this Resolution as such approval relates to the Margarita Road — Project 2 (Avenida Barca to Solana Way) portion of the Pavement Rehabilitation Program - Citywide project. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project and the Temecula Community Center Renovation project because her employer, the Boys and Girls Club, is located within 500 feet of these projects and they are likely to affect her employer and this property. Council Member Edwards abstained in the approval of this Resolution as such approval relates to the Murrieta Creek Improvement project and the Temecula Community Center Renovation project. Council Member Naggar did not participate in the discussion concerning the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar abstained in the approval of this Resolution as such approval relates to the Great Oak High School Tennis Court Lighting project and the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. RESOLUTION NO. SARDA 12 -12 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FY 2013 -17 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2012 -13 26 Adoption of the Fiscal Year 2012 -13 Annual Operating Budget — Approved Staff Recommendation 26.1, 26.2, and 26.3. (5 -0 -0) The motion was made by Council Member Naggar; it was seconded by Council Member Comerchero; and voice vote reflected unanimous approval. RECOMMENDATION: 26.1 The City Council adopt a resolution entitled: RESOLUTION NO. 12-47 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2012 -13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 26.2 The City Council adopt a resolution entitled: RESOLUTION NO. 12-48 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 26.3 The City Council adopt a resolution entitled: RESOLUTION NO. 12-49 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2012 -13 26.4 The Successor Agency to the Temecula Redevelopment Agency adopt a resolutio entitled: The motion was made by Director Naggar; it was seconded by Director Comerchero; and voice vote reflected unanimous approval. (5 -0 -0) RESOLUTION NO. SARDA 12 -13 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2012 -13 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT At 7:56 P.M., the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, June 12, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk /Board Secretary [SEAL] Chuck Washington, Chairperson Item No. 11 TO: Executive Director /Board of Directors FROM: Patrick Richardson, Director of Development Services DATE: August 28, 2012 PREPARED BY: Dana Weaver, Associate Planner RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. SARDA 12- Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r - go r THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT SUBJECT: Loan Settlement Policy for active First Time Home Buyer and Residential Improvement Loans A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING A LOAN SETTLEMENT POLICY FOR APPROVED SHORT -SALES AND REFINANCES WITH ACTIVE FIRST TIME HOME BUYER AND RESIDENTIAL IMPROVEMENT PROGRAM LOANS BACKGROUND: Recently, with the current economic climate, staff has received a small number of requests from First Time Home Buyers (FTHB) and Residential Improvement Program (RIP) participants and their lenders regarding the terms of their loans. To avoid foreclosure, home owners are attempting to refinance or short -sale their properties. Currently, the terms of RIP and FTHB loans prohibit certain refinancing, and require that the loan principal, interest and any fees be paid in full if the terms of the program contract are breached. If a home owner with a FTHB or RIP loan is facing foreclosure and qualifies for a refinance or has received an approval from the first position lender for a short -sale a situation could exist whereby the homeowner could not refinance or short -sell their property because the terms of the RIP and FTHB contracts stipulate that upon selling of the home or refinancing, all principal, interest and fees must be paid in full. Often in a distressed situation the new refinancing lender or the potential buyer in a short -sale does not or will not settle the outstanding debt owed to the Housing Successor Agency. In this situation the home would eventually be foreclosed on and the Housing Successor Agency would receive none of the principal, interest or fees owed. To manage these specific situations, staff recommends that the Successor Agency Board authorize a policy granting the Executive Director the ability to negotiate loan settlements on active FTHB and RIP loans when there is an approved short -sale or refinance in -lieu of the property being foreclosed upon. In order to initiate the settlement option the homeowner would be required to present evidence that their lender has approved a short -sale or that they have been approved to refinance into a new mortgage with terms that the homeowner has the ability to pay. The homeowner would also be required to provide evidence that their home is currently in danger of being foreclosed upon. This policy would not apply to homeowners who are in good standing with their mortgage and or have the ability to pay their current mortgage. The California State Legislator passed, and the Governor signed, Assembly Bill 1484 as a Budget Trailer Bill for Fiscal Year 2012 -2013. AB 1484 constitutes certain administrative requirements and identifies responsibilities for Oversight Boards and for Successor Agencies. According to the provisions of AB 1484, funds recovered from future settlement agreements on FTHB and RIP loans are not considered receivable assets of the Successor Agency but assets of the City, which elected to retain the housing functions previously performed by the former Redevelopment Agency (City Council Resolution 12 -11). As such, settlement agreements would not be subject to approval by the Successor Agency Oversight Board. In addition, all recovered funds will be retained by the City, as the former RDA's affordable housing administrator, for future investment in affordable housing. FISCAL IMPACT: It is anticipated that the Successor Agency will encounter a small number of cases that would require the implementation of the recommended policy. If approved the City, operating as the affordable housing administrator, would have the ability to negotiate the repayment of some or all of the principal, interest, and fees owned as opposed to the current situation whereby the absence of the ability to negotiate could result in the City losing its initial investment. ATTACHMENTS: Resolution No. SARDA 12- RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING A LOAN SETTLEMENT POLICY FOR APPROVED SHORT -SALES AND REFINANCES WITH ACTIVE FIRST TIME HOME BUYER AND RESIDENTIAL IMPROVEMENT PROGRAM LOANS THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine and declare that: A. The Redevelopment Agency of the City of Temecula was a redevelopment agency in the City of Temecula, duly created pursuant to the Community Redevelopment Law, Part 1, commencing with Section 33000, of Division 24 of the California Health and Safety Code (hereafter the "Temecula Redevelopment Agency "). On June 12, 1988, the Board of Supervisors of the County of Riverside adopted Ordinance No. 658 adopting and approving the "Redevelopment Plan for Riverside County Redevelopment Project No. 1988 -1." On December 1, 1989, the City of Temecula was incorporated. The boundaries of the Project Area described in the Plan are entirely within the boundaries of the City of Temecula. On April 9, 1991, the City Council of the City of Temecula adopted Ordinances Nos. 91 -08, 91 -11, 91 -14, and 91- 15 establishing the Redevelopment Agency of the City of Temecula and transferring jurisdiction over the Plan from the County to the City. Pursuant to Ordinance Nos. 91- 11 and 91 -15, the City of Temecula and the Redevelopment Agency of the City of Temecula assumed jurisdiction over the Plan as of July 1, 1991. The Plan has been amended by Ordinance Nos. 94 -33, 06 -11 and 07 -20 adopted by the City Council. The Agency duly adopted its Implementation Plan for 2010 -2014 on December 8, 2009 in accordance with Health and Safety Code Section 33490. B. ABX1 26 and ABX1 27 were signed by the Governor of California on June 29, 2011, making certain changes to the Redevelopment Law, including adding Part 1.8 (commencing with Section 34161) and Part 1.85 (commencing with Section 34170) ( "Part 1.85 ") to Division 24 of the California Health and Safety Code ( "Health and Safety Code "). C. The California Redevelopment Association and League of California Cities filed a lawsuit in the Supreme Court of California (California Redevelopment Association, et al. v. Matosantos, et al. (Case No. S194861)) alleging that ABX1 26 and ABX1 27 were unconstitutional. D. On December 29, 2011, the Supreme Court issued its opinion in the Matosantos case largely upholding ABX1 26, invalidating ABX1 27, and holding that ABX1 26 may be severed from ABX1 27 and enforced independently. E. The Supreme Court generally revised the effective dates and deadlines for performance of obligations in Part 1.85 arising before May 1, 2012 to take effect four months later. F. As a result of the Supreme Court's decision, on February 1, 2012, all redevelopment agencies, including the Temecula Redevelopment Agency, were dissolved and replaced by successor agencies established pursuant to Health and Safety Code Section 34173. G. The City Council of the City of Temecula (the "City ") adopted Resolution No. 12 -02 January 10, 2012, pursuant to Part 1.85 electing for the City to serve as the successor agency for the Temecula Redevelopment Agency upon the Agency's dissolution. H. The City Council of the City of Temecula, Acting as the Governing Body for the Successor Agency to the Temecula Redevelopment Agency adopted Resolution No. 12 -01 on February 28, 2012 declaring the Successor Agency to the Temecula Redevelopment Agency duly constituted pursuant to law and establishing rules and regulations for the operation of the Successor Agency to the Temecula Redevelopment Agency ( "Successor Agency "). Section 2. Approval of Loan Settlement Policy. The Board hereby approves the Loan Settlement Policy consisting of the following terms: A. The Executive Director, in consultation with the Successor Agency's legal counsel, may negotiate the settlement of a First Time Home Buyer Program loan, or Residential Improvement Program loan, including, without limitation, revised payments or forgiveness of the loan, when a short -sale or refinance has been approved and evidence to that affect has been provided, or as deemed necessary or advisable by the Successor Agency's legal counsel. B. Documentation evidencing that a short -sale or refinance is necessary or required, and provided prior to any and all loan settlement agreements. Section 3. Executive Director Authority. The officers and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including submitting the Loan Settlement Policy to the oversight board for approval, and any such actions previously taken by such officers are hereby ratified and confirmed. Section 4. The Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 28th day of August, 2012. ATTEST: Susan W. Jones, MMC City Clerk /Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) Chuck Washington,Chairperson I, Susan W. Jones, MMC, City Clerk /Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 12- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 28th day of August, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary Item No. 12 Approvals City Attorney Chief Financial Officer City Manager Pi/re-r 74 rA THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director /Board of Directors FROM: Patrick Richardson, Director of Development Services DATE: August 28, 2012 SUBJECT: Recognized Obligation Payment Schedules for the periods of January 1, 2013 through June 30, 2013 PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2013 THROUGH JUNE 30, 2013 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH BACKGROUND: The Redevelopment Agency of the City of Temecula was a redevelopment agency in the City of Temecula, duly created pursuant to the Community Redevelopment Law, Part 1, commencing with Section 33000, of Division 24 of the California Health and Safety Code (hereafter the "Temecula Redevelopment Agency "). On June 12, 1988, the Board of Supervisors of the County of Riverside adopted Ordinance No. 658 adopting and approving the "Redevelopment Plan for Riverside County Redevelopment Project No. 1988 -1." On December 1, 1989, the City of Temecula was incorporated. The boundaries of the Project Area described in the Plan are entirely within the boundaries of the City of Temecula. On April 9, 1991, the City Council of the City of Temecula adopted Ordinances Nos. 91 -08, 91 -11, 91 -14, and 91 -15 establishing the Redevelopment Agency of the City of Temecula and transferring jurisdiction over the Plan from the County to the City. Pursuant to Ordinance Nos. 91 -11 and 91 -15, the City of Temecula and the Redevelopment Agency of the City of Temecula assumed jurisdiction over the Plan as of July 1, 1991. The Plan has been amended by Ordinance Nos. 94 -33, 06 -11 and 07 -20 adopted by the City Council. The Agency duly adopted its Implementation Plan for 2010 -2014 on December 8, 2009 in accordance with Health and Safety Code Section 33490. ABX1 26 and ABX1 27 were signed by the Governor of California on June 29, 2011, making certain changes to the Redevelopment Law, including adding Part 1.8 (commencing with Section 34161) and Part 1.85 (commencing with Section 34170) ( "Part 1.85 ") to Division 24 of the California Health and Safety Code ("Health and Safety Code "). The California Redevelopment Association and League of California Cities filed a lawsuit in the Supreme Court of California (California Redevelopment Association, et al. v. Matosantos, et al. (Case No. S194861)) alleging that ABX1 26 and ABX1 27 were unconstitutional. On December 29, 2011, the Supreme Court issued its opinion in the Matosantos case largely upholding ABX1 26, invalidating ABX1 27, and holding that ABX1 26 may be severed from ABX1 27 and enforced independently. The Supreme Court generally revised the effective dates and deadlines for performance of obligations in Part 1.85 arising before May 1, 2012 to take effect four months later. As a result of the Supreme Court's decision, on February 1, 2012, all redevelopment agencies, including the Temecula Redevelopment Agency, were dissolved and replaced by successor agencies established pursuant to Health and Safety Code Section 34173. The City Council of the City of Temecula (the "City ") adopted Resolution No. 12 -02 January 10, 2012, pursuant to Part 1.85 electing for the City to serve as the Successor Agency for the Temecula Redevelopment Agency upon the Agency's dissolution. The City Council of the City of Temecula, Acting as the Governing Body for the Successor Agency to the Temecula Redevelopment Agency adopted Resolution No. 12 -01 on February 28, 2012 declaring the Successor Agency to the Temecula Redevelopment Agency duly constituted pursuant to law and establishing rules and regulations for the operation of the Successor Agency to the Temecula Redevelopment Agency ( "Successor Agency "). Recognized Obligations Payment Schedules Pursuant to Health and Safety Code Section 34177(1)(2)(B), successor agencies are required to prepare in advance a Recognized Obligation Payment Schedule (ROPS) that is forward looking for six months and covering the periods of January 1, 2013 through June 30, 2013. The ROPS lists all of the Successor Agency's financial obligations. The Successor Agency is required to submit this ROPS to the State Department of Finance and the County Auditor Controller no later than September 4, 2012. Preparation of a Recognized Obligation Payment Schedule is in furtherance of allowing the Successor Agency to pay enforceable obligations of the former Redevelopment Agency. FISCAL IMPACT: Adoption of the proposed resolution will enable the Successor Agency to fulfill its enforceable obligations. In accordance with Health and Safety Code Section 34173(e), the liability of the Successor Agency, acting pursuant to the powers granted under Part 1.85, shall be limited to the extent of, and payable solely from, the total sum of property tax revenues it receives pursuant to Part 1.85 and the value of assets transferred to it as a successor agency for a dissolved redevelopment agency. The debts, assets, liabilities, and obligations of the Successor Agency shall be solely the debts, assets, liabilities, and obligations of the Successor Agency and not of the City. ATTACHMENTS: 1 Resolution No. SARDA 12- 2. Exhibit A - Recognized Obligations Payment Schedule for the periods of January 1, 2013 through June 30, 2013 RESOLUTION NO. SARDA 12- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JANUARY 1, 2013 THROUGH JUNE 30, 2013 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine and declare that: A. The Redevelopment Agency of the City of Temecula was a redevelopment agency in the City of Temecula, duly created pursuant to the Community Redevelopment Law, Part 1, commencing with Section 33000, of Division 24 of the California Health and Safety Code (hereafter the "Temecula Redevelopment Agency "). On June 12, 1988, the Board of Supervisors of the County of Riverside adopted Ordinance No. 658 adopting and approving the "Redevelopment Plan for Riverside County Redevelopment Project No. 1988 -1." On December 1, 1989, the City of Temecula was incorporated. The boundaries of the Project Area described in the Plan are entirely within the boundaries of the City of Temecula. On April 9, 1991, the City Council of the City of Temecula adopted Ordinances Nos. 91 -08, 91 -11, 91 -14, and 91- 15 establishing the Redevelopment Agency of the City of Temecula and transferring jurisdiction over the Plan from the County to the City. Pursuant to Ordinance Nos. 91- 11 and 91 -15, the City of Temecula and the Redevelopment Agency of the City of Temecula assumed jurisdiction over the Plan as of July 1, 1991. The Plan has been amended by Ordinance Nos. 94 -33, 06 -11 and 07 -20 adopted by the City Council. The Agency duly adopted its Implementation Plan for 2010 -2014 on December 8, 2009 in accordance with Health and Safety Code Section 33490. B. ABX1 26 and ABX1 27 were signed by the Governor of California on June 29, 2011, making certain changes to the Redevelopment Law, including adding Part 1.8 (commencing with Section 34161) and Part 1.85 (commencing with Section 34170) ( "Part 1.85 ") to Division 24 of the California Health and Safety Code ( "Health and Safety Code "). C. The California Redevelopment Association and League of California Cities filed a lawsuit in the Supreme Court of California (California Redevelopment Association, et al, v. Matosantos, et al. (Case No. S194861)) alleging that ABX1 26 and ABX1 27 were unconstitutional. D. On December 29, 2011, the Supreme Court issued its opinion in the Matosantos case largely upholding ABX1 26, invalidating ABX1 27, and holding that ABX1 26 may be severed from ABX1 27 and enforced independently. E. The Supreme Court generally revised the effective dates and deadlines for performance of obligations in Part 1.85 arising before May 1, 2012 to take effect four months later. F. As a result of the Supreme Court's decision, on February 1, 2012, all redevelopment agencies, including the Temecula Redevelopment Agency, were dissolved and replaced by successor agencies established pursuant to Health and Safety Code Section 34173. G. The City Council of the City of Temecula (the "City ") adopted Resolution No. 12 -02 January 10, 2012, pursuant to Part 1.85 electing for the City to serve as the successor agency for the Temecula Redevelopment Agency upon the Agency's dissolution. H. The City Council of the City of Temecula, Acting as the Governing Body for the Successor Agency to the Temecula Redevelopment Agency adopted Resolution No. 12 -01 on February 28, 2012 declaring the Successor Agency to the Temecula Redevelopment Agency duly constituted pursuant to law and establishing rules and regulations for the operation of the Successor Agency to the Temecula Redevelopment Agency ( "Successor Agency "). Health and Safety Code Section 34177(1), as modified by the California Supreme Court, provides that by March 1, 2012, the Successor Agency must prepare a draft initial Recognized Obligation Payment Schedule for the enforceable obligations of the former Redevelopment Agency, in accordance with the requirements of paragraph (1). The draft schedule must be reviewed and certified, as to its accuracy, by an external auditor designated at the county auditor - controller's direction pursuant to Health and Safety Code Section 34182. The certified Recognized Obligation Payment Schedule must be submitted to and approved by the oversight board. Finally, after approval by the oversight board, a copy of the approved Recognized Obligation Payment Schedule must be submitted to the county auditor - controller, the State Controller and the State Department of Finance ( "DOF "), and be posted on the Successor Agency's web site. J. Accordingly, the Board desires to adopt this Resolution approving the Recognized Obligation Payment Schedule for the periods of January 1, 2013 through June 30, 2013 in accordance with Part 1.85. Section 2. This Resolution is adopted pursuant to Health and Safety Code Section 34177. Section 3. The Board hereby approves the Recognized Obligation Payment Schedule for the periods of January 1, 2013 through June 30, 2013 substantially in the form attached as Exhibit A to this Resolution and incorporated herein by reference (the "ROPS "). The Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, may modify the ROPS as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Section 4. The Board hereby designates the Chief Financial Officer as the official to whom the DOF may make requests for review in connection with the ROPS and who shall provide the DOF with the telephone number and e-mail contact information for the purpose of communicating with the DOF. Section 5. Staff is hereby authorized and directed to post a copy of the Oversight Board - approved ROPS No. 3 on the Successor Agency's Internet Website (being a page on the Internet website of the City of Temecula). Section 6. The officers and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including submitting the certified Recognized Obligation Payment Schedule to the oversight board for approval and requesting additional review by the DOF and an opportunity to meet and confer on any disputed items, and any such actions previously taken by such officers are hereby ratified and confirmed. Section 7. The Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 28 day of August, 2012. ATTEST: Susan W. Jones, MMC City Clerk /Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) Chuck Washington, Chairperson I, Susan W. Jones, MMC, City Clerk /Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 12- was duly and regularly adopted by the Board Members of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 28 day of August, 2012, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary Successor Agency Contact Information Name of Successor Agency: County: Primary Contact Name: Primary Contact Title: Address Contact Phone Number: Contact E -Mail Address: Secondary Contact Name: Secondary Contact Title: Secondary Contact Phone Number: Secondary Contact E -Mail Address: Successor Agency to the Temecula Redevelopment Agency Riverside Luke Watson Senior Planner 41000 Main Street Temecula CA 92589 951 - 694 -6415 I u ke.watsonCTh Cityoftem ecu la. orq Rudy Graciano Revenue Manager 951 - 694 -6444 Rudy .Graciano(cr�cityoftemecula.orq Name of Successor Agency: SUMMARY OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE Filed for the January 1, 2013 to June 30, 2013 Period Successor Agency to the Temecula Redevelopment Agency Certification of Oversight Board Chairman: Pursuant to Section 34177(m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. Name Signature Title Date Total Outstanding Debt or Obligation Outstanding Debt or Obligation $ 196,025,153 Current Period Outstanding Debt or Obligation Six -Month Total A Available Revenues Other Than Anticipated RPTTF Funding B Anticipated Enforceable Obligations Funded with RPTTF C Anticipated Administrative Allowance Funded with RPTTF D Total RPTTF Requested (B + C = D) 6,248,847 3,744,384 125,000 3,869,384 Total Current Period Outstanding Debt or Obligation (A + B + C = E) Should be the same amount as ROPS form six -month total E Enter Total Six -Month Anticipated RPTTF Funding (Obtain from county auditor - controller) F Variance (E - D = F) Maximum RPTTF Allowable should not exceed Total Anticipated RPTTF Funding $ 10,118,231 3,869,384 $ - Prior Period (January 1, 2012 through June 30, 2012) Estimated vs. Actual Payments (as required in HSC section 34186 (a)) G Enter Estimated Obligations Funded by RPTTF (Should be the lesser of Finance's approved RPTTF amount including admin allowance or the actual amount distributed) H Enter Actual Obligations Paid with RPTTF I Enter Actual Administrative Expenses Paid with RPTTF J Adjustment to Redevelopment Obligation Retirement Fund (G - (H + I) = J) 3,744,384 2,938,701 125,000 680,683 K Adjusted RPTTF (The total RPTTF requested shall be adjusted if actual obligations paid with RPTTF are less than the estimated obligation amount.) $ 3,188,701 Name of Successor Agency: SUMMARY OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE Filed for the January 1, 2013 to June 30, 2013 Period Successor Agency to the Temecula Redevelopment Agency Certification of Oversight Board Chairman: Pursuant to Section 34177(m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. Name Signature Title Date Item # Project Name / Debt Obligation Contract/Agreement Execution Date Contract /Agreement Termination Date Payee Description /Project Scope Project Area Total Outstanding Debt or Obligation Total Due During Fiscal Year 2012 -13 Funding Source LMIHF Bond Proceeds Reserve Balance Admin Allowance RPTTF Other Six -Month Total Grand Total $ 196,025,153 $ 15,770,429 $ - $ 6,061,887 $ 186,960 $ 125,000 $ 3,744,384 $ - $ 10,118,231 1 Trustee Admin Fees 4/24/02 06/30/2013 US Bank as Trustee for Bondholders Trustee Fees for TAB Bond Issues No 1 -1988 32,160 32,160 16,080 16,080 2 Abbott OPA 2/12/02 02/12/2021 Abbott Vascular Properly Tax Reimbursment No 1 -1988 1,431,270 162,737 438,524 438,524 3 Abbott OPA 2/12/02 02/12/2012 Abbott Vascular Reibursement for Development Improvements No 1 -1988 750,000 750,000 - 4 SERAF Payment Reimbursment 5/10 /11 FY2014 /15 Low -Mod Housing Fund Loan of Low Mod to Redeye. Fund for SERAF No 1 -1988 5,250,954 - 5 Temecula Gardens L.P Loan Agreement 7/1/98 07/01/2027 Temecula Gardens LP. Loan for Affordable Housing No 1 -1988 4,575,000 305,000 - 6 2002 TAB FY2012 /13 Debt Service (aa) 4/24/02 2036 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1 -1988 42,812,780 1,773,899 1,118,543 1,118,543 7 2006 TAB Series A FY2012/13 Debt Service (aa) 12/1/06 2038 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1 -1988 29,587,038 996,137 537,818 537,818 8 2006 TAB Series B FY 2012/13 Debt Service 12 /1 /06 2038 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1 -1988 5,257,251 197,313 70,619 70,619 9 2007 TAB FY2012 /13 Debt Service 10/17/07 2038 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1 -1988 28,919,461 1,085,101 404,433 404,433 10 2010 Housing TAB Series A & B FY 2012/13 Debt Service (aa) 2/24/10 2039 US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing No 1 -1988 31,025,023 1,258,046 500,248 500,248 11 2011 Housing TAB Fiscal Year 2012/13 Debt Service (aa) 3/1 /11 2039 US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing No 1 -1988 38,342,300 1,305,044 544,047 544,047 12 AMCAL Pujol Fund L.P. OPA 2/22/11 2/23/66 AMCAL Pujol Fund, L.P. Grant for construction of Affordable Housing No 1 -1988 1,859,667 1,859,667 1,859,667 1,859,667 13 Old Town Infrastructure Projects Multiple Dates 2037 RBF / Pardell / LH Engineering / Edge Old Town Infrastructure Improvements No 1 -1988 182,220 182,220 182,220 182,220 14 Promenade Parking Garage OPA 7/24/07 2037 Forrest City Loan for Public Parking Garage No 1 -1989 20,000 20,000 20,000 20,000 15 Professional Services Agreement 3/22/11 06/30/2012 Environmental Science Associates Jefferson Corridor Specific Plan EIR No 1 -1991 189,220 189,220 94,610 94,610 16 Professional Services Agreement 3/22/11 06/30/2012 Inland Planning & Design Jefferson Corridor Specific Plan No 1 -1992 38,923 38,923 19,462 19,462 17 CSUSM Campus Funding Agreement 11/24/09 11/24/2019 Cal State San Marcos Satellite Campus Development No 1 -1994 421,624 284,700 186,96o 186,960 18 Summerhouse Housing Associates, L.P., OPA 9/22/09 09/22/2064 Summerhouse Housing Associates, L.P. Loan for Affordable Housing No 1 -1995 1,080,262 1,080,262 - 19 3rd and Front OPA 02/22/2011 02/22/2066 Loan for Affordable Housing No 1 -1996 4,000,000 4,000,000 4,000,000 4,000,000 20 Agency Administration 07/01/2012 06/30/2013 Multiple Payees Agency Staff Compensation / Agency Admin No 1 -1997 250,000.00 250,000 12,oflC' 125,000 Name of Successor Agency: County: Successor Agency to the Temecula Redevelopment Agency Riverside RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS III) January 1, 2013 through June 30, 2013 Oversight Board Approval Date: Item # Notes /Comments 6 Total amount reflects bond payment due in the ROPS period ($618,543) and $500,000 for bond principal payment to be held reserve for next ROPS period bond payment 7 Total amount reflects bond payment due in the ROPS period ($357,181) and $180,000 for bond principal payment to be held reserve for next ROPS period bond payment Name of Successor Agency: County: Successor Agency to the Temecula Redevelopment Agency Riverside RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS III) -- Notes (Optional) January 1, 2013 through June 30, 2013 PagelForm Line Project Name / Debt Obligation Payee Description /Project Scope Project Area LMIHF Bond Proceeds Reserve Balance Admin Allowance RPTTF Other Estimate Actual Estimate Actual Estimate Actual Estimate Actual Estimate Actual Estimate Actual Grand Total _ $ 386,358 $ 166,877 $ 2,125,796 $ 1,859,665 $ 288584 $ 50,000 $ 250,000 $ 125,000 $ 3,242,229 $ 2,938,701 $ - $ Form A 1 Trustee Admin Fees US Bank as Trustee for Bondholders Trustee Fees for TAB Bond Issues 1 -1988 2,375.00 $ 4,825.00 Form A 2 Abbott OPA Abbott Vascular Property Tax Reimbursment 1 -1988 159,000.00 $ 155,032.00 Form A 3 Abbott OPA Abbott Vascular Reibursement for Development Improvements 1 -1988 Form A 4 SERAF Payment Reimbursment Low -Mod Housing Fund Loan of Low Mod to Redeye. Fund for SE RAF 1 -1988 Form A 5 Temecula Gardens L.P Loan Agreement Temecula Gardens L.P. Loan for Affordable Housing 1 -1988 305,000.00 - Form A 6 2002 TAB FY 2012/13 Debt Service (aa) US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities 1 -1988 630,356.00 630,356 Form A 7 2006 TAB Series A FY 2012113 Debt Service (aa) US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities 1 -1988 363,318.00 363,318 Form A 8 2006 TAB Series B FY 2012/13 Debt Service US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities 1 -1988 72,753.00 72,753 Form A 9 2007 TAB FY 2012/13 Debt Service US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities 1 -1988 410,668.00 410,668 Form A 10 2010 Housing TAB Series A & B FY2012/13 Debt Service (aa) US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing 1 -1988 502,797.00 502,797 Form A 11 2011 Housing TAB Fiscal Year 2012/13 Debt Service (aa) US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing 1 -1988 555,997.00 555,997 Form A 12 Professional Services Agreement Lance Soli & Luqqard Agency Auditing Services 1 -1988 6,965.00 5,819 Form A 13 Property Tax Admin Fee County of Riverside Tax Assessor County of Riverside Administration Fee 1 -1988 233,000.00 237,136 Form B 1 AMCAL Pujol Fund L.P. OPA AMCAL Pujol Fund, L.P. Grant for construction of Affordable Housing 1 -1988 1,859,665.00 1,859,665 Form B 2 Old Town Infrastructure Projects RBF / Pardell / LH Engineering / Edge Old Town Infrastructure Improvements 1 -1988 246,131.00 - Form B 3 Promenade Parking Garage OPA Forrest City Loan for Public Parking Garage 1 -1988 20,000.00 - Form B 4 Professional Services Agreement Brown Bortz & Coddington Community Development Block Grant Entitlement 1 -1988 21,750.00 21,750 Form B 5 Professional Services Agreement Keyser Marston Associates Real Estate /EconomicAnalysis 1 -1988 40,908.00 41,309 Form B 6 Professional Services Agreement Environmental Science Associates Jefferson Corridor Specific Plan EIR 1 -1988 189,222.00 - Form B 7 Professional Services Agreement Inland Planning & Design Jefferson Corridor Specific Plan 1 -1988 60,840.00 15,500 Form B 8 Professional Services Agreement Richards, Watson & Gershon Agency Legal Services 1 -1988 73,638.00 88,318 Form B 9 CSUSM Campus Funding Agreement Cal State San Marcos Satellite Campus Development 1 -1988 288584.00 50 ,000 Form B 10 Summerhouse Housing Associates, L.P., OPA Summerhouse Housing Associates, L.P. Loan for Affordable Housing 1 -1988 Form C 1 Agency Administration Multiple Payees Agency Staff Compensation / Agency Admin 1 -1988 250,000 125,000 Name of Successor Agency: County: Successor Agency to the Temecula Redevelopment Agency Riverside Pursuant to Health and Safety Code section 34186 (a) PRIOR PERIOD ESTIMATED OBLIGATIONS vs. ACTUAL PAYMENTS RECOGNIZED OBLIGATION PAYMENT SCHEDULE (BOPS I) January 1, 2012 through June 30 2012 DEPARTMENTAL REPORTS Item No. 13 CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Patrick Richardson, Director of Development Services DATE: August 28, 2012 SUBJECT: Planning Department Monthly Report RECOMMENDATION: Receive and file. Special Projects & Long Range Planning Activities Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r - go r The following are the recent highlights for the Planning Division of the Community Development Department for the month of July, 2012. CURRENT PLANNING ACTIVITIES New Cases The Division received 41 new applications for administrative, other minor cases, and home occupations including 13 applications for public hearings during the month of July. The Long Range Planning Division commits work efforts toward larger scale and longer time frame projects for both private and public purposes. These activities can range from a relatively simple ordinance or environmental review to a new specific plan or a general plan amendment. Some of the major special projects and long range planning activities currently in progress are described in the paragraphs below: • Temecula Regional Hospital — This project was approved by the City Council on January 22, 2008. On December 30, 2009 the applicant submitted an application for a one year extension of time and Council approved this extension on January 26, 2010, extending the approval until January 22, 2011. The applicant submitted a Major Modification application on June 18, 2010, to reduce the number of hospital beds in the first phase from 178 beds to 140 beds and to change the construction of the building from concrete to framed construction. The Planning Commission recommended that the City Council approve the Major Modification application on December 15, 2010 and City Council approved the Modification application on February 8, 2011. A grading permit was issued for rough grading operations on June 8, 2011. Clearing and grubbing operations began on June 9, 2011, cut /fill operations began on June 21, 2011, and import operations began on June 30, 2011 and have been completed. The applicant obtained their 401 Permit from the Regional Water Quality Control Board on September 26, 2011, their 404 Permit from Army Corps on September 30, 2011, and clearance from the California Department of Fish and Game on August 1, 2011. With these permits the applicant was able to complete the mass grading of the entire site. Precise grading for the first hospital tower pad is completed. UHS obtained foundation plan approval from OSHPD for the first hospital bed tower on October 18, 2011, and construction of the building footings and pilings has begun. Vertical construction (erection of structural steel) forthe first hospital bed tower began on February 13, 2012 and erection of the structural steel was topped out on March 22, 2012, and was substantially complete on May 16, 2012. The first concrete deck pour occurred on May 1, 2012 and all decks plus the slab on grade were completed in July, 2012. A sign program forthe hospital campus was submitted on March 6, 2012 and was approved on April 25, 2012. The exterior of Bed Tower 1 has been framed and interior walls have been started on the second and third floor. Interior overhead utilities have been started on each floor of the building, and roofing is scheduled to begin in mid - August. Work being done on De Portola Road related to the hospital project is anticipated to be completed in mid - August and the traffic signal at Temecula Parkway and Country Glen Way is planned to be energized and operational towards late August, 2012. Approximately 100 people are working on the construction site and construction is continuing on schedule. (FISK) • Jefferson Avenue Study Area Visioning and Public Outreach —On January 11, 2011 the City Council established the Jefferson Avenue Ad Hoc Subcommittee comprised of Mayor Ron Roberts and Council Member Jeff Comerchero. On July 25, 2011 staff met with the Jefferson Avenue Ad Hoc Subcommittee to discuss the status of the Jefferson Avenue Planning effort and the status of the SCAG Compass Blueprint Demonstration Project Grant which was awarded to assist the City with the public outreach and visioning process. Through SCAG's RFP process, MIG, Inc. was selected as the planning and public outreach consultant. This firm is tasked with conducting a total of five Jefferson Avenue Study Area Visioning Workshops over 9 months. These workshops are intended to solicit community input and feedback which will be developed into a community -based vision for the future. The community -based vision would set the foundation for a future specific plan which would guide the future revitalization of this area over the next 15 -30 years. At the conclusion of the July 25, 2011 subcommittee meeting, the subcommittee members authorized staff to move forward with the public outreach and visioning effort for the Jefferson Avenue Study Area. In preparation forthe first Visioning Workshop, staff met with Mayor Roberts on September 26, 2011 and with Council Member Comerchero on September 28, 2011 to discuss the following items: 1) Draft layouticontent of project website; 2) proposed marketing /branding effort for visioning process; 3) stakeholder interview process; 4) agenda for Visioning Workshop # 1; and, 5) the press release strategy. Additionally, as part of MIG's scope of work, stakeholder interviews were conducted with a number of stakeholders and community members. The first Jefferson Avenue Study Area Visioning Workshop was held in the Conference Center at the Temecula Civic Center on October 18, 2011. The meeting agenda included a presentation from planning staff discussing the project purpose and overview, existing conditions, project background, followed by an interactive and livelyfacilitated discussion by MIG to solicit the stakeholder's ideas forthe future vision of the area, the future opportunities forthe area and potential challenges that may need to be overcome. Over 50 stakeholders attended this first visioning workshop. The second Jefferson Avenue Visioning Workshop was held on December 6, 2011. The project website: www.envisioniefferson.orq was also launched on December 6, 2011. The second workshop discussed urban design and placemaking strategies for the study area. This meeting included a presentation on urban design principles and placemaking strategies. Over 40 stakeholders attended this second visioning workshop and provided their ideas and feedback. The third visioning workshop was held on February 2, 2012. This workshop presented two different approaches to identifying potential districts within the study area: 1). land use approach, and 2) physical form and character approach. The workshop format was interactive, with MIG soliciting stakeholder feedback on the strengths and weaknesses of the conceptual district concepts presented, alternative district considerations, and additional ideas /areas for further study, consideration or discussion. Staff provided a summary of the topics and public feedback that resulted from the first three visioning workshops at Planning Commission on March 21, 2012, and Community Services Commission and Old Town Local Review Board on April 9, 2012. The fourth visioning workshop was held on April 5, 2012. Approximately 30 people attended this workshop. The workshop included a presentation on mobility, transportation and complete streets within the Study Area and solicited community feedback through an interactive polling exercise. MIG facilitated the discussion of various visioning ideas related to these topics based upon the results from the polling exercise. The fifth Jefferson Avenue Study Area Visioning Workshop was held on June 14, 2012 and focused on Market Feasibility /Economics and alternative development scenarios for the Study Area. The sixth and final workshop was held July 19, 2012. Approximately 45 people were in attendance at this meeting. The draft visioning recommendations and goals that have resulted from the public visioning workshops were presented to the meeting attendees. The meeting attendees were then polled on the draft recommendations and goals. The polling results indicated that the meeting attendees are strongly supportive of the draft recommendations and goals. Staff presented the draft recommendations and goals, (as an informational item), to the Public Traffic Safety Commission on July 26, 2012, and will present the draft recommendations and goals to the Community Services Commission on August 13. Staff presented the draft recommendations and goals to the Planning Commission on August 1, 2012, and received their recommendation for staff to proceed to the City Council. Staff intends to take the draft recommendations and goals to the City Council on August 14, 2012. At this meeting staff plans to request that the City Council authorize the preparation of a Specific Plan, based upon the recommendations that emerged from the public visioning process. (RICHARDSON /WATSON /INNES /WEST /KITZEROW) • Caltrans Community Based Transportation Planning Grant — The City of Temecula was awarded $248,200 from Caltrans for a Community Based Transportation Planning grant. This grant will fund a multi - jurisdictional transportation corridor planning effort for the Highway 395 Corridor for the Cities of Temecula, Murrieta, Wildomar, and Lake Elsinore. The City of Temecula is the lead agency and primary recipient of the grant funding. WRCOG is a sub - recipient for the purposes of administering the grant. The City of Murrieta, City of Wildomar and City of Lake Elsinore are grant participants. The Highway 395 Corridor is a 16 -mile central north /south arterial that parallels the west side of Interstate 15. The planning effort will promote public engagement, livable communities, and will address mobility, access and safety along the Highway 395 Corridor. As a part of this effort, the City of Temecula will analyze affordable housing opportunities, and the opportunities and impacts of increased intensity and density, mixed -use development and impacts and opportunities related to the transportation network. The final product emerging as a result of this grant will be a "Multi- Jurisdictional Corridor Plan for the Highway 395 Corridor" which is a 20 -year transportation and land use plan for the Corridor. The Caltrans Community Based Transportation Planning grant is anticipated to complement the ULI Technical Advisory Panel study completed for the Jefferson Avenue which focuses on future land use and transportation planning efforts related to the high speed rail alignment through the City of Temecula. The City Council approved a contract for a traffic and land use study with Fehr and Peers on August 9, 2011. The project kick -off meeting with the consults and City staff was held on August 16, 2011. The community outreach and engagement effort for this project is being coordinated through the SCAG Compass Blueprint Demonstration Project in conjunction with the Jefferson Avenue Study Area. A project website will serve as the hub for information for staff and the general public ( http:// www .highway395corridorstudy.orq). The last series of public workshops covered the topic of Mixed -Use and Economic Development, and were held in different locations throughout the corridor. The next steps are to prepare an Implementation Plan then present the full study results to each of each the participating City Councils. The Multi- Jurisdictional Corridor Plan for the Highway 395 Corridor will be completed in February 2013. (WEST/INNES) • SCAG Compass Blueprint Demonstration Project Grant for the Historic Highway 395 Corridor and Jefferson Avenue Study Area Visioning and Public Outreach Process — The City of Temecula was awarded a Compass Blueprint Demonstration Project grant by SCAG in February 2011 to provide visioning and public outreach assistance for the Caltrans Community Based Transportation Planning Grant funded by Caltrans, and to provide visioning and public outreach assistance with the Jefferson Avenue Study Area. The objective of the grant is to establish a vision for the future of the Jefferson Avenue Study Area through public outreach and an extensive visioning process. The visioning process is intended to promote SCAG's four key principles of livability, mobility, sustainability and prosperity and also focus on achieving the goals of SB 375. The future Jefferson Corridor Specific Plan area is intended to become a mixed -use, transit - oriented corridor designed to support the feasibility of the future High Speed Rail station that is slated to be located north of the specific plan area in the City of Murrieta, and the planned Cherry Street Transit Station located on the boundaries of the City of Murrieta and Temecula. The public outreach efforts will include visioning workshops and a website dedicated to the visioning and public outreach process. MIG was the consulting firm selected as a result of the interview process. MIG is under contract with SCAG and is providing professional planning consulting work for the public outreach effort for both the Jefferson Avenue Study Area Visioning Process and the Caltrans Community Based Transportation Planning Grant. (WEST/INNES) • Consolidated Plan for Community Development Block Grant (CDBG) — On June 14, 2011, the City Council adopted a resolution to request that the U.S. Department of Housing and Urban Development (HUD) designate the City of Temecula as an Entitlement City. On November 1, 2011, the City Council adopted a Citizen Participation Plan (CPP) that set forth the City's policies and procedures for citizen participation in the development of its Five -Year Consolidated Plan for the Community Development Block Grant (CDBG) program. Staff held two community workshops on November 16, 2011, and one technical workshop on November 17, 2011. The draft Consolidated Plan and Fiscal Year 2012/2013 project and service funding recommendations (Action Plan) were reviewed bythe Finance Committee on February 28, 2012. The draft Five -Year Consolidated Plan was available for public review and comment from March 2, 2012 through April 2, 2012. On April 10, 2012, the City Council approved the draft Plan. Staff submitted the approved draft Plan for a 45 -day review and comment period by HUD beginning May 15, 2012. The grant agreement for $475,558, which constitutes the annual award of grant funds between the U.S. Department of Housing and Urban Development (HUD) and the City of Temecula, was received and executed on July 24, 2012. This will be the first year the City of Temecula receives CDBG funds directly from HUD. During Fiscal Year 2012 -13 the City has plans to fund three public facility projects and five local service providers. (WEAVER) • 2014 -2021 Housing Element Update — State law requires the City to adopt an update to the Housing Element and have it certified by the State Department of Housing and Community Development (HCD) by October 30, 2013. A timeline has been prepared that ensures the process will be completed on time, and the City contracted with Pacific Municipal Consultants (PMC) to assist with the update of the Housing Element. Project efforts began in July 2012, which included a kickoff meeting to review the scope of work, the collection and review of information sources, and finalizing the project schedule. The public outreach efforts will include one workshop, a public review period, and two public hearings. The City Council must adopt the updated Housing Element prior to June 30, 2013. (WEAVER) • Bike Lane and Trail Program — As of January 1, 2012, City Staff has been working on an update to the inventory map and implementation program for the City's Multi -use Trails and Bikeways Master Plan. Staff completed a field survey of existing and proposed bike lanes and trails, and has been working with GIS to prioritize trail routes in order to complete an Old Town to Wine Country Trail (east -west connection), a Lake Skinner Trail (north -south connection), and a Temecula Loop around the entire city. This loop system will generally be located along Temecula Creek on the south side of the City, Butterfield Stage Road on the east side, Santa Gertrudis Creek on the north, and Murrieta Creek on the west. Staff is in the process of implementing the first phase of the Capital Improvements Program. (PETERS) • SMER Open Space Preserve Plan — On June 26, 2012, the City and San Diego State University (SDSU) staff met to discuss the possibility of a 50 -year lease on a portion of the Santa Margarita Ecological Reserve (SMER). At the conclusion of the meeting, the Trails Ad Hoc Committee was tasked by the Vice President for Research and the Dean of Science at SDSU to draft a concept paper outlining the benefits of SDSU leasing approximately 250 acres of land at the SMER to the City. As a result, an Open Space Preserve Plan emphasizing habitat preservation and restoration while providing access for recreation (multi -use trails) and education opportunities was completed July 31, 2012 and has been forwarded to SDSU for their consideration. This concept plan will be vetted by research scientists at the University as well as the President's Office to decide if they want to move forward with a proposed lease. If SDSU and the City agree to move forward with a lease, then the next step is to develop a more detailed management plan. (PETERS) Sustainability Program Activities • Energy Efficiency and Conservation Block Grant Activities - In March 2010, the City of Temecula was awarded grant funds through the American Recovery and Reinvestment Act (ARRA) of 2009 to develop energy efficiency programs. The City was granted $940,700 from the Department of Energy (DOE) Energy Efficiency and Conservation Block Grant (EECBG). The grant ends on September 24, 2012 and all funds must be expended by this date. The following activities were identified to be funded with the EECBG: the Adaptive Traffic Signal Synchronization Project, the CRC Energy Retrofit, and the Traffic Safety and Bridge Lighting Retrofit Project. (WEST) • Adaptive Traffic Signal Synchronization Project — In August 2010, the City Council authorized the purchase and installation of the Adaptive Traffic Signal Synchronization equipment along the Winchester Road, Rancho California Road, Temecula Parkway and Jefferson Avenue corridors. The adaptive traffic signal synchronization system continuously analyzes and evaluates traffic data along the corridor and selects the most appropriate traffic signal timing, resulting in a 14% reduction in travel time, 17% improvement to travel speeds, 29% reduction in the number of vehicular stops, an annual savings of 112,000 gallons of fuel, an annual savings of $437,000 in fuel costs, and an annual reduction of 14,000 Ibs of emissions. The project was completed in August 2011. • Municipal Facilities Energy Retrofit Project— In December2010, the City completed a preliminary comprehensive energy survey of the Community Recreation Center (CRC). The preliminary survey evaluated energy conservation measures that could be made at the CRC. The CRC energy retrofit project involves the replacement of 18 rooftop HVAC systems with high efficient HVAC systems, the application of window tinting on west, east and south facing windows, and the replacement of existing light fixtures in the gymnasium with more efficient T5HO and T8 fixtures. The project also includes the implementation of server virtualization software for City computers. The application of window tint and the replacement of HVAC systems began in March and were completed in June, 2012. The implementation of the server virtualization software for City computers is being implemented during the months of July and August 2012. The combined annual energy savings is estimated at 308,000 kWh, which will save the City approximately $46,000 in operating costs. • Traffic Safety and Bridge Lighting Retrofit Project — In April 2012 the City authorized the use of EECBG funds to replace lower efficiency high pressure sodium lighting technology with more energy efficient induction lighting technology at 240 traffic intersections and bridges within the City of Temecula. The project will reduce energy consumption and save the City operational and maintenance costs. The annual savings to the City is estimated to be 313,170 kWh and $66,000. The RFP was posted on June 20, 2012 and closed July 3, 2012. Council approved contracts for the project on July 10, 2012, including a contract with Tanko Street Lighting Inc for the purchase of the induction lighting and with Republic Intelligent Transportation for the installation of the lights. The project is expected to be completed prior to the end of the grant term. • Western Riverside Energy Leadership Partnership (Partnership) - The Partnership, which consists of 11 WRCOG member cities and Southern California Edison (SCE), provides performance -based programs and incentives for participating cities to develop and demonstrate energy efficiency leadership within their communities. Program activities include retrofitting or implementing energy efficiency measures at municipal facilities, completing a GHG emissions analysis, developing an energy action plan, and providing opportunities for the community to take action in their homes and businesses. The project is scheduled to be completed in October 2012. Staff is working on the following activities as part of the Energy Partnership. (WEST) • Municipal Facility Energy Benchmarking — This activity will establish the baseline performance of City facilities by assessing energy performance, water efficiency, and carbon emissions using Environmental Protection Agency's Portfolio Manager. Staff is collecting and inputting data in order to begin tracking facility performance. This effort will enable the City to track the performance of facilities over time and determine the cost effectiveness of policies affecting operational decisions and energy efficiency measures. Work on this activity began in February 2012 and is expected to be completed in August 2012. • Energy Action Plan — This activity will establish policies and procedures to curtail energy use at City facilities based on energy data gathered and input into the Benchmarking activity. Work on this activity began in April 2012. Currently the consultant is preparing preliminary draft strategies and a cost benefit analysis for staff's review in July 2012. A final document is anticipated in September 2012. • The Green House Gas (GHG) Emissions Inventory— The City's Green TAC selected 2007 as the base year for GHG emissions inventory analysis. Two inventories were prepared: 1) a municipal operations inventory and, 2) a communitywide inventory. The next steps are to select a target emission reduction and identify implementation measures that will achieve the selected target. The Green TAC established a test target of 15 percent below the 2007 base year. Work on the emissions inventory has begun again with the City's participation in the Partnership. Data collection needed to quantify GHG emissions has begun and the first draft of the analysis is anticipated to be completed during the 4 quarter of 2012. • Revolving Energy Fund — This activity establishes the framework to institute a revolving energy fund to improve the energy efficiency at City facilities. The activity will tie together the efforts of the Municipal Facility Energy Benchmarking and the Energy Action Plan to provide an ongoing funding source which will improve the energy efficiency of City facilities and save the City money over time. Staff is currently reviewing the funding options, policies and procedures. A draft program is anticipated in September 2012. • Solid Waste and Recycling — In January 2012, AB 341 was adopted establishing mandatory commercial recycling for business that generate four or more yards of trash per week, or for multi - family residential dwellings of 5 units or more, to arrange for recycling services beginning July 1, 2012. For cities and counties, AB 341 requires the implementation of a program which includes education, outreach and monitoring. In preparation of the new regulations, City staff and the City's Franchise Waste Hauler (CR &R) have met on several occasions during the last several months to develop the framework of a program that meets the intent of the new regulations. Additionally, CR &R has already been working with commercial and multi - family customers within the City to incorporate recycling into their waste hauling services. During the first year of implementation, CR &R and the City will work together to develop an educational and outreach program and work with additional businesses and multi - family customers to incorporate recycling into their business practices. The program will consist of direct contact with the top waste generating businesses, on -site waste audits, information posted on the City's website and Public Information Channel, printed materials for billing inserts, and with Business License renewals, and coordination with the Temecula Chamber of Commerce. The City and CR &R's efforts will be reported back to CalRecycle as part of the Annual Report, which is prepared annually by staff to meet the requirements of AB 939. Staff also assists with coordination and public outreach of the by Citywide Clean -Up, the Household Hazardous Waste Collection Event, and the Backyard Composting Workshop. The next Citywide Clean -Up is scheduled for October 6, 2012 at Chaparral High School. Information about the Citywide Clean -up is posted on the City's website. The temporary Household Hazardous Waste Collection Events (HHWE) and the Backyard Composting Workshops are County of Riverside Waste Management programs and are open to all Riverside County residents. The next HHWE collection event is scheduled for January 26, 2013. Staff assists with public outreach by distributing flyers at City facilities and providing information on the Public Access Channel and the City's website. (WEST) Item No. 14 RECOMMENDATION: Receive and file. CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Patrick Richardson, Director of Development Services DATE: August 28, 2012 SUBJECT: Economic Development Monthly Report The following lists some recent highlights of the Economic Development Division for the month of July, 2012: Economic Development Projects /Programs /Events Temecula Valley Entrepreneur's Exchange (TVE On July 24, 2012, the Council approved the operating budget and authorized staff to move forward with program development and building improvements. Over the last month staff met with several of our partner organizations to discuss programs and roles at TVE2. These meetings were with the Temecula Valley Chamber of Commerce, EDC, SBDC and SBDC Tritech. Meetings with CSUSM at Temecula and MSJC are scheduled for August. Building improvements will begin in August and should be completed in mid - October. An informational mixer will be scheduled in late September /early October. Staff is working on the TVE2 website and soliciting applications for companies looking to locate in the incubator. Business Attraction, Retention and Public Outreach 1 Approvals City Attorney Chief Financial Officer City Manager M-r gm) r On July 10, Economic Development Staff partnered with Purchasing Division Staff and the Temecula Valley Chamber of Commerce on City of Temecula Vendor Day. From 8:00 a.m. to 5:00 p.m., local businesses were encouraged to stop by the Conference Center and register as a City vendor via Planetbids. Staff was available to walk businesses through the free registration process and to answer questions regarding the City's recently adopted Local Vendor Preference Ordinance. The Temecula Valley Chamber of Commerce was also on hand to offer business assistance and promote business related programs. Over 41 local businesses stopped by and registered with the City as a vendor. Economic Development Staff continues to work with the Temecula Valley Chamber of Commerce and its members on the importance of local businesses registering with the City as a vendor as well as notifying the Chamber when key requests for quotes /proposals are released. Economic Development Staff recently met with John Tilquist, PhD /Associate Vice Chancellor of Economic Development for Riverside Community College. Using specially developed techniques, Dr. Tilquist took the City's NAIC codes for the past ten years developed a system to measure the City's business innovation. Staff plans to work with Dr. Tilquist on identifying key business clusters that exist/growing within the City. Economic Development Staff continues to remain engaged with the local business community by attending /participating at the following events: • Temecula Valley Chamber of Commerce Networking Breakfast • Temecula Valley Chamber of Commerce Membership Meeting • EDC Board Meeting • Old Town Association Merchant Mixer • Workforce Investment Board Southwest Regional Meeting 2 Item No. 15 CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Andre O'Harra, Chief of Police DATE: August 28, 2012 SUBJECT: Police Department Monthly Report PREPARED BY: Gary Lee, Sergeant RECOMMENDATION: Receive and file. Approvals City Attorney Chief Financial Officer City Manager Po-r go The following report reflects the activity of the Temecula Police Department for the month of June 2012. PATROL SERVICES Overall calls for police service 3,310 "Priority One" calls for service 60 Average response time for "Priority One" calls 5.74 Minutes VOLUNTEERS Volunteer administration hours 167 Special Events hours 336 Community Action Patrol (CAP) hours 749 Reserve officer hours (patrol) 68 Training hours 491 Total Volunteer hours 1,638 CRIME PREVENTION Crime prevention workshops /Neighborhood watch meetings conducted 2/3 Residential /Business security surveys conducted 1/3 Businesses visited 10 Residences /Businesses visited for past crime follow -up 7/9 Station Tour 1 Planning Review Projects /Temp Outdoor Use Permits 3/11 Square Footage of Graffiti Removed 3,947 OLD TOWN STOREFRONT Total customers served 197 Sets of fingerprints taken 86 Police reports filed 12 Citations signed off 21 Car Seat Inspections 0 Total receipts $4,405.00 SPECIAL TEAMS (POP / SET) On sight felony arrests 12 On sight misdemeanor arrests 4 Felony arrest warrants served 4 Misdemeanor arrest warrants served 9 Follow -up investigations 12 Parole /Probation Searches 8/18 Pedestrian Checks 47 Traffic Stops/Vehicle Checks 8 Crime Free Housing Checks 9 TRAFFIC Citations issued for hazardous violations 905 Grant funded D.U.I. / Traffic safety checkpoints 1 Grant funded traffic click it or ticket 0 D. U . I . Arrests 34 Non- hazardous citations 346 Stop Light Abuse /Intersection Program (S.L.A.P.) citations 32 Neighborhood Enforcement Team (N.E.T.) citations 81 Parking citations 79 School Zone 0 Seatbelts 29 Cell Phone Cites 66 Injury collisions 26 INVESTIGATIONS Beginning Caseload 139 Total Cases Assigned 67 Total Cases Closed 75 Search Warrants Served 13 Arrests 11 PROMENADE MALL TEAM Calls for service 622 Felony arrestlfilings 8 Misdemeanor arrest /filings 15 Traffic Citations 42 Fingerprints /Livescans 122 Total receipts $8,352.00 SCHOOL RESOURCE OFFICERS ** (Not in session) Felony arrests 0 Misdemeanor arrests 0 Reports 0 Youth counseled 0 Meetings 0 Item No. 16 CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Robert C. Johnson, City Manager DATE: August 28, 2012 SUBJECT: City Council Travel /Conference Report — July 2012 PREPARED BY: Sue Steffen, Executive Assistant RECOMMENDATION: Receive and File ATTACHMENTS: Meeting Agendas Approvals City Attorney Chief Financial Officer City Manager Mr go On July 18, 2012, Council Member Ron Roberts traveled to Nashville, Tennessee to attend the National League of Cities Summer Policy Forum and Transportation Infrastructure & Services Steering Committee Meetings. On July 19, 2012, Council Member Jeff Comerchero traveled to Nashville, Tennessee to attend the National League of Cities Summer Policy Forum and Community & Economic Development Steering Committee Meetings. Event Information Overview Hotel. Information Registration Information MyNLC Home 2012 National League of Cities Summer Policy Forum Loews Vanderbilt Hotel- Nashville July 19 — 21, 2012 Participants will Include Steering Committee members from the: • Community and Economic Development Steering Committee • Energy, Environment and Natural Resources Steering Committee • Finance, Administration and Intergovernmental Relations Steering Committee Human Development Steering Committee • Infomiation Technology and Communications Steering Committee • Public Safety and Crime Prevention Steering Committee • Transportation Infrastructure and Services Steering Committee All workshop sessions are being held at the Loews Vanderbilt Hotel - Nashville. The address of the hotel is 2100 West End Ave. A block of room under the National League of Cities is being held for committee members. The group rate is $159.00 a night. For hotel reservations visit the, special NLC reservation page or call 800 -336 -3335. Please book your accommodations by Friday, June 1, 2012. NLC is excited to host this Summer Policy Forum, bringing together the organization's leadership with members of seven Policy and Advocacy Committees to develop policy positions for consideration during the Annual Business Meeting at NLC's Congress of Cities in November. The Forum will feature individual steering committee meetings, as well as joint plenary sessions to consider issues affecting all of the committees. To ensure that you receive all information relating to the conference, and to be certain your name is a part of the attendance list, please register by,Friday, June 1, 2012. httn: 11111v .n1C.ilraletwe..hmvnamirPanP a ctw71vai -snnria= PNrcmtTnfes2,A 1 a6c. 1 Ul Z. Community Home Members Organizations Groups Tentative Agenda Thursday, July 19 10:00 a.rn. – 12:30 p.m Registration 1:00 p.m.– 4:00 p.m. Mobile Workshop Time TBD: Reception and Dinner Friday, July 20 8.•00 a.m. – 8:45 a.m, Continental Breakfast 9:00 a.m. – Noon Steering Committee Meetings /Joint Steering Committee Meetings Noon – 1:30 p.m. Joint lunch with NLC's Institute for Youth, Education and Families Council Members 1:30 p.m. – 5:00 p.m. Individual Steering Committee Meetings /Joint Steering Committee Meetings Time TBD: Reception Saturday, July 21 8:15 a.m. – 9:00 a.m. Continental Breakfast 9:00 a.m. – Noon Individual Steering Committee Meetings /Joint Steering Committee Meetings Noon: Closing Lunch a1.0 1Lan. crcinnlrl NATIONAL LEAGUE ofCITIES FEDERAL RELATIONS TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING Thursday, July 19 — Saturday, July 21, 2012 Meeting Site Loews Vanderbilt Hotel Nashville 2100 West End Avenue Nashville, TN 37203 (615) 320 -1700 Presiding The Honorable Lee Dunlap, Chair Council Member City of Plano, Texas NLC Staff Leslie Wollack Program Director (202) 626 -3029 wollack @nlc.org INTENTIONALLY LEFT BLANK 2 10:00 a.m. — REGISTRATION 5:00 p.m. Hotel Lobby 2:00 p.m. — 5:00 p.m. TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING AGENDA THURSDAY, JULY 19 MOBILE WORKSHOP Buses will start boarding at 1:30 p.m. outside the main entrance of the Loews Vanderbilt Hotel Mobile Workshop I: Join senior Nashville city officials for a tour of a revitalized section of historic Nashville and the active construction site of Music City Center - Nashville's new convention center set to open in 2013. On the first stop, city leaders will visit the historic Nashville neighborhood of Rolling Mill Hill, which features a housing complex that provides affordable housing for artists and includes unconventional floorplans -and significant meeting spaces favorable to artistic endeavors. With a focus on sustainability and designed to be LEED - certified, this historic area features trolley barns and old hospital buildings that have been transformed into new businesses and homes. During this stop, city leaders also will hear about Nashville's government and volunteer response to the flood of 2010 and receive an overview of the city's disaster preparedness plan and response. The second stop will include a tour of Nashville's new convention center, Music City Center, the area's newest landmark and Largest public space for art and music, which is still undergoing construction. Project CEO Larry Atema will show committee members around this 1.2 million square foot meeting space, which upon completion will include a wide green pavilion encircling the building on all sides. Key to the Music City Center's LEED status will be a 360,000 gallon retention tank that will store run -off water to be used to irrigate the four -acre green roof and outside landscaping. Mobile Workshop II: Join senior Nashville city officials for a tour of the Omohundro Water Plant and a visit to the Country Music Hall of Fame. The Omohundro, which opened in 1889, and in 2010 became the stoic, unlikely hero of the post -flood Music City; protected only by a ring of sandbags, the Omohundro came within 8 inches of being breached. One of the oldest continuously operating water treatment plants in the country, the plant is one of only two facilities serving the greater Metropolitan Davidson County and surrounding areas and has a maximum capacity of 139 million gallons of water per day. Besides touring the plant, city leaders will learn about the city's response to the 2010 flood from an infrastructure perspective. The second stop will be a visit to the Country Music Hall of Fame where city leaders will experience a virtual tour of neighboring Music City Center, Nashville's new convention center set to open in 2013. The discussion during this stop will focus on the importance of tourism and branding to local economies. 3 5:30 p.m. — 8:00 p.m. RECEPTION AND DINNER The Wildhorse Saloon 120 2nd Avenue North For those not participating on a mobile workshop or those who wish to come back to the hotel before dinner, buses will run continuously from the Loews Hotel to the Wildhorse Saloon starting at 5:30 p.m. Sponsored by The Nashville Convention &Tourism Bureau, The Tennessee Municipal League, Gaylord Entertainment/Wildhorse Saloon, Nashville Mayor Karl Dean and Nashville Council Member Ronnie Steine. 7:30 a.m. — REGISTRATION 8:30 a.m. Lobby 7:30 a.m. — BREAKFAST 8:30 a.m. Symphony I Sponsored by AT &T 7:45 a.m. — 8:15 a.m. 8:30 a.m. — 10:00 a.m. TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING AGENDA FRIDAY, JULY 20 BREAKFAST INFORMATION SESSION: LEARN ABOUT NLC'S NEW SOCIAL NETWORKING TOOL Symphony Ill Foyer • Emma Lieberth Senior Associate, National League of Cities Learn about NLC's new social networking tool, myNLC an online portal for members to engage with one another throughout the year, receive the latest news from NLC and register for NLC events. OPENING PLENARY SESSION Symphony II and III Welcome and Remarks • The Honorable Ted Ellis, President, National League of Cities Mayor, Bluffton, Indiana 4 TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING AGENDA State of the Cities: Views from a Municipal Analyst -• Natalie Cohen Managing Director and Head of Municipal Research, Wells Fargo Securities, LLC Natalie Cohen is a managing director and head of municipal research for Wells Fargo's Global Economics and Research Group. Widely known and respected for her studies and articles about municipal finances, Natalie will offer her views on the state of the economy, the forces that are shaping it, including the potential for federal mandatory spending cuts and the expiration of tax cuts, and the fiscal outlook for cities over the next 12 —18 months. 10:00 a.m. — WELCOME AND MEETING OVERVIEW 10:15 a.m. Sarratt/Kissam • The Honorable Lee Dunlap, Chair Council Member, Plano, Texas 10:15 a.m. — DISCUSSION: HOW THE BUILT ENVIRONMENT IMPACTS HEALTH 12:00 p.m. Sarratt/Kissam 12:00 p.m. — 1:15 p.m. 1:45 p.m. — 3:00 p.m. 3:00 p.m. BREAK • Michael Skipper, AICP Executive Director, Nashville Area Metropolitan Planning Organization • Erika Young Transportation Director, National Association of Regional Councils JOINT LUNCH: ALL COMMITTEES AND NLC'S INSTITUTE FOR YOUTH, EDUCATION AND FAMILIES (IYEF) COUNCIL Symphony II and III • The Honorable Karl Dean Mayor, Nashville, Tennessee DISCUSSION: NATIONAL ASSOCIATION OF REGIONAL COUNCILS (NARC) LIVABILITY PROJECT Sarratt /Kissam • Erika Young Transportation Director, National Association of Regional Councils 5 3:45 p.m. - 4:30 p.m. 8:00 a.m. — BREAKFAST 9:00 a.m. Skylight Foyer TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING AGENDA JOINT PRESENTATION AND DISCUSSION: CRITICAL INFRASTRUCTURE AND COMMUNITY RESILIENCE Symphony 1 The TIS, EENR and PSCP Steering Committees will meet jointly for a presentation and discussion on the federal government's role in strengthening the security and resilience of communities and protecting critical infrastructure from floods and other disasters. • William Flynn Deputy Assistant Secretary for Critical Infrastructure U.S. Department of Homeland Security, Washington, DC • Roy Wright Deputy Director, Risk Analysis, Federal Emergency Management Agency, Washington, DC SATURDAY, JULY 21 8:15 a.m. — BREAKFAST INFORMATION SESSION: SUSTAINABLE CITIES INSTITUTE 8:45 a.m. Neely • Tammy Zborel Senior Program Associate, Sustainability, NLC Center for Research & Innovation Last spring NLC welcomed the Sustainable Cities Institute (SCI), a robust online collection of resources to support and strengthen sustainability programs across local government. Join NLC at this breakfast discussion to learn about progress made transitioning SCI to NLC and plans moving forward. Participants will have the opportunity to offer feedback on ways SCI can support sustainability initiatives in their communities. 9:00 a.m. — FOLLOW UP DISCUSSION: STATE OF IRE CITIES 10:00 a.m. Platinum • Leslie Wollack Program Director, National League of Cities The committee will discuss the State of the Cities presentation and answer these questions: 1. Does the leadership of your city understand the impact that mandatory budget cuts will have on essential city functions? 2. What are you/have you said to Members of your Congressional delegation about the potential loss of federal support that would result from sequestration? 6 TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE MEETING AGENDA 3. Are there signs of recovery in your community and, if so, what are they? If not, what sector or sectors in particular are preventing a recovery? What sector or sectors of your local economy holds the most promise to lead the eventual recovery in your community? 4. How can NLC help you to position your community to succeed in the new economy? CONSIDERATION OF TIS POLICY AND RESOLUTIONS 10:00 a.m. — Platinum 10:30 a.m. The Steering Committee will consider any proposed resolutions as well as current TIS resolutions to determine if they should be amended, allowed to expire or incorporated into existing policy. Proposals for policy additions or amendments also will be in order. FEDERAL LEGISLATIVE UPDATE 10:30 a.m. — Platinum 12:00 p.m. • Leslie Wollack Program Director, National League of Cities This report will focus on the state of Congress and legislative initiatives important to America's cities and towns. DISCUSSION: CITY POLICIES AND PRACTICES ON INFRASTRUCTURE Platinum • Julia Pulidindi Senior Associate, Center for Research and Innovation 12:00 p.m. ADJOURN — BOXED LUNCHES WILL BE AVAILABLE 7 PUBLIC SAFETY AND CRIME PREVENTION POLICY 6.03 Homeland Security, Disaster Preparedness and Response A. Problem Statement The lives lost, property damaged, and economic hardships suffered due to criminal and terrorist acts and natural, manufactured and technological disasters pose severe problems for individual residents, communities, businesses and all levels of government. Local governments are the first level of government to respond to most disasters and emergencies and must be regarded as the focal point of all disaster mitigation and recovery activities. The federal government should provide funding directly to local governments for homeland security, emergency preparedness and response. An effective system must be developed to ensure that federal and state emergency management officials conduct substantive consultations with local officials for key decision - making affecting homeland security, disaster preparedness and response at the local level. Federal and state technical and financial assistance should be structured to allow local officials maximum flexibility in meeting identified needs. Regarding the homeland security funding formula, NLC supports the federal government continuing to fund risk -based threats in highly populated and high - threat areas. NLC also supports a minimum level of funding for state grants sufficient to allow jurisdictions to prepare for possible terrorist -based threats, with flexibility to use the funds for dual -use (risk and all - hazards) pursuant to their state homeland security plans. The potential for hazardous or radioactive material spills, pipeline accidents, large scale social disorders, and domestic terrorism compels all levels of government to coordinate efforts to protect communities. Such coordination must result in a comprehensive national homeland security and disaster preparedness strategy. The Department of Homeland Security must continue to have a central office for coordinating local and state domestic preparedness activities. Regional plans and cooperation must be fostered through this central office. B. Goals In order to maintain viable communities and an economically sound nation, all levels of government must work together to reduce the likelihood of disaster losses incurred. Specifically, the federal government should: • Continuously strive to improve the coordination of local, state, and federal disaster preparedness plans, including Emergency Management Assistance Compact (EMAC) operations; 8 • Assure continued availability of adequate property and casualty insurance and excess insurance coverage to all regions of the nation, at affordable rates without unreasonable exclusions or geographic redlining; • Provide clear and appropriate division of responsibilities between local, state, and federal governments in presidentially- declared disaster areas, with clear channels and protocols between leaders, including maintaining the appropriate role of the U.S. military forces in supporting emergency response; • Ensure FEMA has the funding, authority, clear mandate, and flexibility it needs to respond quickly and effectively; and • Do nothing to impede efforts by first responders and state and local authorities. C. Prevention, Planning, and Mitigation The highest priority of all levels of government in addressing disaster and terrorism issues should be prevention and mitigation. Mitigation saves lives and reduces injuries; reduces economic losses; maintains and protects critical infrastructure; and reduces the liability borne by local governments and elected officials. Knowing that improved safety from disasters in the future relies on what we can learn from the disasters of today, the federal government should collect data on the effects of disasters and lessons learned from the analysis of such data should be disseminated to aid state and local disaster - related efforts. Similarly, the federal government should provide assistance to state and local governments to help them conduct annual hazard and risk assessments to determine the vulnerability of particular areas or structures to disasters or terrorist acts based on historical and/or intelligence information. The federal government can also help mitigate potential disasters by working closely with local governments to develop a useful uniform emergency warning system to ensure that as people travel throughout the nation, they will be informed of existing emergencies and advised how to respond. The federal government must also educate and train local emergency services on the effects of disasters and lessons on the warning system and what precautions need to be taken. In addition, the federal government should fund and support a sustained effort to develop and improve the nation's health and medical readiness, ensuring surge capacity in disaster situations. Our nation's hospitals and other medical facilities operate at or near maxim capacity and lack the space and staff to adequately care for the influx of victims in a disaster situation. All levels of government must work together to pre- assess high -risk areas, build and pre - position the necessary medical infrastructure, including mobile and temporary response centers, and create clear and comprehensive health care related disaster plans. (See HD Chapter 4.08 "Health" for additional policy on public health and disaster planning) The federal government should provide an adequate level of funding for local emergency preparedness and disaster planning and management. Such funding should allow a city to tailor its disaster preparedness planning to the special circumstances and needs of the area, particularly to any facilities and 9 densely populated areas that have the potential to be terrorist targets, as well as provide local governments with appropriate emergency response equipment and communication as necessary. In addition to directly assisting cities and towns in their mitigation efforts, NLC urges the federal government to: • Require federal agencies to develop and coordinate pre and post disaster mitigation programs for the types of emergencies they manage; • Provide fiscal, technical, and staff support for the development and operation of fusion centers and other standing information sharing institutions; • Develop a comprehensive evaluation of risk factors for potential terrorist targets; • Make their mitigation training programs more accessible and affordable and ensure that proven mitigation technology is more widely publicized and utilized; • Support local governments in their efforts to encourage the public and private sectors to retrofit existing structures to reduce future losses from natural disasters and to locate new construction outside of high -risk areas such as flood plains, coastal areas or on or near earthquake faults; • Encourage lending institutions to incorporate mitigation provisions as conditions for loans; • Enact legislation that will allow for federal assistance in the accreditation of municipal levees in a cost - effective and responsible manner; • Support federal programs to encourage public, private, and individual disaster plans, such as Citizen Corps; • Sufficiently fund agricultural counterterrorism and food safety efforts; and • Adopt strict standards for the enforcement and transport of hazardous materials 10 TRANSPORTATION INFRASTRUCTURE AND SERVICES STEERING COMMITTEE (TIS) Committee Chair Lee Dunlap, Council Member, City of Plano, Texas Committee Vice Chairs Patsy Kinsey, Council Member, City of Charlotte, North Carolina Ron Roberts, Mayor, City of Temecula, California Board Liaison Dan Besse, Council Member, City of Winston - Salem, North Carolina Steering Committee Members: Shana Ellis, Council Member, City of Tempe, Arizona Tab Townsell, Mayor, City of Conway, Arkansas Sam Pedroza, Council Member, City of Claremont, California Richard Alarcon, Council Member, City of Los Angeles, California David Sander, Mayor, City of Rancho Cordova, California Pam O'Connor, Mayor Pro Tem, City of Santa Monica, California Dennis P. McCloskey, Council Member, City of Broomfield, Colorado Jack B. Ethredge, Jr., City Manager, City of Thornton, Colorado Mack Goodman, Council Member, City of Thornton, Colorado Richard J. Kaplan, Mayor, City of Lauderhill, Florida Shelby L. Lowe, Council Member, City of Riviera Beach, Florida Michelle J. Gomez, Commissioner, City of Tamarac, Florida William D. McLeod, Mayor, Village of Hoffman Estates, Illinois John Noak, Mayor, Village of Romeoville, Illinois Al Larson, Village President, Village of Schaumburg, Illinois Dan Johnson, Council Member, Louisville - Jefferson County Metro Government, Kentucky Konrad Herling, Council Member, City of Greenbelt, Maryland Mary McComber, Council Member, City of Oak Park Heights, Minnesota Jim Crain, Alderman, City of Grandview, Missouri Gerard 'Gerry' Biedenstein, Council member, City of Kirkwood, Missouri David Boeckner, Council Member, City of Scottsbluff, Nebraska Mike Woodard, Council Member, City of Durham, North Carolina Merlin Perry, Council Member, City of Lenoir, North Carolina Dottie Nash, Mayor Pro Tem, City of Monroe, North Carolina Laura Padgett, Council Member, City of Wilmington, North Carolina Mamie J. Mitchell, Council Member, City of Cleveland, Ohio Bruce E. Duke, Vice Mayor, City of Kettering, Ohio W. C. 'Bubb& Pleasant, Alderman, City of Bartlett, Tennessee Kathryn Wilemon, Council Member, City of Arlington, Texas William Spelman, Council Member, City of Austin, Texas Sheffield Kadane, Jr., Council Member, City of Dallas, Texas David L. Green, Mayor, City of Duncanville, Texas John F. Cook, Mayor, City of El Paso, Texas Bill M. McLendon, Council Member, City of Hurst, Texas Oscar Trevino, Jr., Mayor, City of North Richland Hills, Texas 11 Allan VanNess, Council Member, City of Kenmore, Washington Andy Ryder, Council Member, City of Lacey, Washington Tom Odell, Deputy Mayor, City of Sammamish, Washingon Nancy L. McLaughlin, Council Member, City of Spokane, Washington Jeanne E. Stewart, Council Member, City of Vancouver, Washington Robert Bauman, Alderman, City of Milwaukee, Wisconsin Tom Murphy, Mayor, City of Gillette, Wyoming Klaus Hanson, Council Member, City of Laramie, Wyoming NATIONAL LEAGUE of CITIES FEDERAL RELATIONS COMMUNITY AND ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING Thursday, July 19 — Saturday, July 21, 2012 Meeting Site Loews Vanderbilt Hotel Nashville 2100 West End Avenue Nashville, Tennessee 37203 (615) 320 -1700 Presiding The Honorable Neal Andrews, Chair Council Member Ventura, California Stephanie Crandall Principal Associate (202) 626 -3030 crandall @n1c.org 1 NLC Staff Michael Wallace Program Director, Community and Economic Development (202) 626 -3025 wallace @n1c.org INTENTIONALLY LEFT BLANK 2 10:00 a.m. — REGISTRATION 5:00 p.m. Hotel Lobby Loews Vanderbilt 2:00 p.m. — 5:00 p.m. THURSDAY, JULY 19 MOBILE WORKSHOPS (OPTIONAL) Buses will start boarding at 1:30 p.m. outside the main entrance of the Loews Vanderbilt Hotel Mobile Workshop I: Join senior Nashville city officials for a tour of a revitalized section of historic Nashville and the active construction site of Music City Center - Nashville's new convention center set to open in 2013. On the first stop, city leaders will visit the historic Nashville neighborhood of Rolling Mill Hill, which features a housing complex that provides affordable housing for artists and includes unconventional floorplans -and significant meeting spaces favorable to artistic endeavors. With a focus on sustainability and designed to be LEED - certified, this historic area features trolley barns and old hospital buildings that have been transformed into new businesses and homes. During this stop, city leaders also will hear about Nashville's government and volunteer response to the flood of 2010 and receive an overview of the city's disaster preparedness plan and response. The second stop will include a tour of Nashville's new convention center, Music City Center, the area's newest landmark and largest public space for art and music, which is still undergoing construction. Project CEO Larry Atema will show committee members around this 1.2 million square foot meeting space, which upon completion will include a wide green pavilion encircling the building on all sides. Key to the Music City Center's LEED status will be a 360,000 gallon retention tank that will store run- off water to be used to irrigate the four -acre green roof and outside landscaping. Mobile Workshop II: Join senior Nashville city officials for a tour of the Omohundro Water Plant and a visit to the Country Music Hall of Fame. The Omohundro, which opened in 1889, and in 2010 became the stoic, unlikely hero of the post -flood Music City; protected only by a ring of sandbags, the Omohundro came within 8 inches of being breached. One of the oldest continuously operating water treatment plants in the country, the plant is one of only two facilities serving the greater Metropolitan Davidson County and surrounding areas and has a maximum capacity of 139 million gallons of water per day. Besides touring the plant, city leaders will learn about the city's response to the 2010 flood from an infrastructure perspective. The second stop will be a visit to the Country Music Hall of Fame where city leaders will experience a virtual tour of neighboring Music City Center, Nashville's new convention center set to open in 2013. The discussion during this stop will focus on the importance of tourism and branding to local economies. 3 5:30 p.m. — 8:00 p.m. 7:30 a.m. — REGISTRATION 8:30 a.m. Hotel Lobby Loews Vanderbilt 7:45 a.m. — 8:15 a.m. 8:30 a.m. — 10:00 a.m. RECEPTION AND DINNER The Wildhorse Saloon 120 2nd Avenue North For those not participating on a mobile workshop or those who wish to come back to the hotel before dinner, buses will run continuously from the Loews Hotel to the Wildhorse Saloon starting at 5:30 p.m. Sponsored by The Nashville Convention & Tourism Bureau, The Tennessee Municipal League, Gaylord Entertainment/Wildhorse Saloon, Nashville Mayor Karl Dean and Nashville Council Member Ronnie Steine 7:30 a.m. — BREAKFAST 8:30 a.m. Symphony I Sponsored by AT &T FRIDAY, JULY 20 BREAKFAST INFORMATION SESSION: LEARN ABOUT NLC'S NEW SOCIAL NETWORKING TOOL Symphony HI Foyer • Emma Lieberth Senior Associate, National League of Cities Learn about NLC's new social networking tool, myNLC an online portal for members to engage with one another throughout the year, receive the latest news from NLC and register for NLC events. OPENING PLENARY SESSION Symphony II and III Welcome and Remarks • The Honorable Ted Ellis, President, National League of Cities Mayor, Bluffton, Indiana Presentation: State of the Cities, Views from a Municipal Analyst • Natalie Cohen Managing Director and Head of Municipal Research, Wells Fargo Securities, LLC 4 10:00 a.m. — 10:30 a.m. WELCOME AND MEETING OVERVIEW Gold 10:30 a.m. — 11:45 a.m. 12:00 p.m. — 1:15 p.m. Natalie Cohen is a managing director and head of municipal research for Wells Fargo's Global Economics and Research Group. Widely known and respected for her studies and articles about municipal finances, Natalie will offer her views on the state of the economy, the forces that are shaping it, including the potential for federal mandatory spending cuts and the expiration of tax cuts, and the fiscal outlook for cities over the next 12 —18 months. • The Honorable Neal Andrews, Chair Council Member, Ventura, California FOLLOW UP DISCUSSION: STATE OF THE CITIES Gold • Michael Wallace Program Director, National League of Cities The committee will discuss the State of the Cities presentation and answer these questions: 1. Does the leadership of your city understand the impact that mandatory budget cuts will have on essential city functions? 2. What are you/have you said to Members of your Congressional delegation about the potential loss of federal support that would result from sequestration? 3. Are there signs of recovery in your community and, if so, what are they? If not, what sector or sectors in particular are preventing a recovery? What sector or sectors of your local economy holds the most promise to lead the eventual recovery in your community? 4. How can NLC help you to position your community to succeed in the new economy? JOINT LUNCH: ALL COMMITTEES AND NLC'S INSTITUTE FOR YOUTH, EDUCATION AND FAMILIES COUNCIL Symphony II and III • The Honorable Karl Dean Mayor, Nashville, Tennessee 5 1:45 p.m. — 3:00 p.m. 3:00 p.m. BREAK 3:15 p.m. — 4:30 p.m. 8:00 a.m. — 9:00 a.m. BREAKFAST Skylight Foyer 8:15 a.m. — 8:45 a.m. JOINT DISCUSSION: SMALL BUSINESS FINANCE AND DEVELOPMENT Symphony I • Michael Wallace Program Director, National League of Cities The CED and FAIR Steering Committees will meet to discuss what role city leaders and NLC can play in improving access to credit for small business development and growth in your local communities. PRESENTATION AND DISCUSSION: 30 YEARS OF CDBG AND THE EVOLUTION OF INTERGOVERNMENTAL PARTNERSHIPS Gold • Yolanda Chavez Deputy Assistant Secretary for Grant Programs, U.S. Department of Housing and Urban Development The committee will meet for a presentation and discussion on CDBG and the ways in which the program has evolved over 30 years and to consider critical points of view that jeopardize program funding. SATURDAY. JULY 21 BREAKFAST INFORMATION SESSION: SUSTAINABLE CITIES INSTITUTE Neely • Tammy Zborel Senior Program Associate, Sustainability NLC Center for Research & Innovation Last spring NLC welcomed the Sustainable Cities Institute (SCI), a robust online collection of resources to support and strengthen sustainability programs 'across local government. Join NLC at this breakfast discussion to learn about progress made transitioning SCI to NLC and plans moving forward. Participants will have the opportunity to offer feedback on ways SCI can support sustainability initiatives in their communities. 6 9:00 a.m. —10:00 a.m. FEDERAL LEGISLATIVE UPDATE Gold 10:00 a.m. — 10:15 a.m. BREAK • Michael Wallace, Program Director National League of Cities This report will focus on the state of Congress and legislative initiatives important to America's cities and towns. 10:15 a.m. — 11:15 a.m. FOLLOW UP DISCUSSION: 30 YEARS OF CDBG AND THE EVOLUTION OF INTERGOVERNMENTAL PARTNERSHIPS The CED Committee will resume discussion of federal support for community and local economic development (CDBG) and compile ideas and concerns that will serve as a basis of ongoing discussion with HUD and other stakeholders. 11:15 a.m. — 12:00 p.m. CONSIDERATION CED POLICY AND RESOLUTIONS The Steering Committee will consider any proposed resolutions as well as current CED resolutions to determine if they should be amended, allowed to expire or incorporated into existing policy. Proposals for policy additions or amendments also will be in order, 12:00 p.m. ADJOURN — BOXED LUNCHES WILL BE AVAILABLE 7 COMMUNITY AND ECONOMIC DEVELOPMENT STEERING COMMITTEE (2012) Committee Chair: Neal Andrews Council Member, Ventura, California Committee Vice Chairs Tony Thomas, Council Chairman, City of Savannah, Georgia Priscilla Tyson, Council Member, City of Columbus, Ohio Board Liaison: Jacquelyn E. Johnson, Councilwoman, City of East Orange, New Jersey Committee Members: James D. Stewart, Jr., Council Member, City of Irondale, Alabama Gilbert Lopez, Vice Mayor, City of Coolidge, Arizona Dave Richins, Council Member, City of Mesa, Arizona Frank Fogelman, Mayor, City of Marion, Arkansas Jerry Thorne, Vice Mayor, City of Pleasanton, California Nancy Hart, Council Member, City of Riverside, California Jeff Comerchero, Mayor, City of Temecula, California Wesley LaVanchy, Town Manager, Town of Firestone, Colorado Hayward Benson, Jr., Commissioner, City of Lauderhill, Florida Michael R. Blynn, Council Member, City of North Miami, Florida Joyce Sheperd, Council Member, City of Atlanta, Georgia Vince R. Williams, Council Member, City of Union City, Georgia John Ostenburg, Mayor, Village of Park Forest, Illinois Wayne Seybold, Mayor, City of Marion, Indiana Mandy Stuke, Council Member, City of Lenexa, Kansas Donna Owens, Council Member, City of Overland Park, Kansas Lavonta Williams, Council Member, City of Wichita, Kansas Henry Marraffa, Jr., Council Member, City of Gaithersburg, Maryland Emmett V. Jordan, Mayor Pro Tem, City of Greenbelt, Maryland Donna Crary, Council Member, City of Laurel, Maryland Leland Cheung, Council Member, City of Cambridge, Massachusetts Michael Wojcik, Council Member, City of Rochester, Minnesota Johnny Dupree, Mayor, City of Hattiesburg, Mississippi John A. Sharp, Council Member, City of Kansas City, Missouri Allan S. Gray II, Council Member, City of Lee's Summit, Missouri Ricki Y. Barlow, Council Member, City of Las Vegas, Nevada David Howard, Council Member, City of Charlotte, North Carolina D.J.Haire, Mayor, City of Fayetteville, North Carolina Rashad Young, City Manager, City of Greensboro, North Carolina Don Metzger, Council Member, City of Lumberton, North Carolina Patricia J. Britt, Clerk of Council, City of Cleveland, Ohio Johnnie A. Warren, Council President, Village of Oakwood Village, Ohio Ronald Kelly, Council Member, City of Oklahoma City, Oklahoma Jim Fairchild, Council Member, City of Dallas, Oregon 8 Marian Tasco, Council Member, City of Philadelphia, Pennsylvania C. Kim Bracey, Mayor, City of York, Pennsylvania Ron Honken, Alderman, City of Farragut, Tennessee Karen Y. Johnson, Council Member, City of Nashville, Tennessee James M. Hubbard, Alderman, City of Springfield, Tennessee Lana Wolff, Council Member, City of Arlington, Texas Marsha Tunnell, Council Member, City of Coppell, Texas Kathleen Hicks, Mayor Pro Tem, City of Fort Worth, Texas Maher Maso, Mayor, City of Frisco, Texas Beth Van Duyne, Mayor, City of Irving, Texas Brian Loughmiller, Mayor, City of McKinney, Texas Kenneth Sapp, Council Member, City of North Richland Hill, Texas Sharon Brown, Mayor Pro Tem, City of Kennewick, Washington Brad Collins, Deputy Mayor, City of Port Angeles, Washington Keith McGlashan, Mayor, City of Shoreline, Washington Karl McKracken, Vice- Mayor, City of Laramie, Wyoming Item No. 17 CITY OF TEMECULA AGENDA REPORT TO: City Manager /City Council FROM: Greg Butler, Director of Public Works /City Engineer DATE: August 28, 2012 SUBJECT: Public Works Department Monthly Report Approvals City Attorney Chief Financial Officer City Manager 0 7-e-r - rA RECOMMENDATION: Receive and file the attached Department of Public Works Monthly Activity Reports for the month of July 2012. IL TREES III. ASPHALT REPAIRS MEMORANDUM TO: Greg Butler, Director of Public Works FROM: Rodney Tidwell, Maintenance Superintendent DATE: August 6, 2012 SUBJECT: Monthly Activity Report - July, 2012 A. Total trees trimmed for sight distance and street sweeping concerns A. Total square feet of A. C. repairs V. RIGHT -OF -WAY WEED ABATEMENT A. Total square footage for right -of -way abatement VII. STENCILING A. 403 New and repainted legends B. 0 L.F. of new and repainted red curb and striping C. 0 Bull Nose D. 10 Thermal Plastic E. 0 RPMs Installed The following activities were performed by Public Works Department, Street Maintenance Division in -house personnel for the month of July, 2012: SIGNS A. Total signs replaced 40 B. Total signs installed 53 C. Total signs repaired 35 D. Banners Replaced 93 27 1.975 B. Total Tons 585 IV. CATCH BASINS A. Total catch basins cleaned 113 B. Down Spouts 0 C. Under sidewalks 161 D. Bowls 14 2,905 VI. GRAFFITI REMOVAL A. Total locations 72 B. Total S.F. 3.947 RA MAINTAIN Also, City Maintenance staff responded to 63 service order requests ranging from weed abatement, tree trimming, sign repair, A.C. failures, litter removal, and catch basin cleanings. This is compared to 40 service order requests for the month of Tune, 2012. The Maintenance Crew has also put in 162 hours of overtime which includes standby time, special events and response to street emergencies. The total cost for Street Maintenance performed by Contractors for the month of July, 2012 was -0- compared to $118,513.00 for the month of Junc, 2012. Account No. 5402 Account No. 5401 Account No. 999 -5402 Electronic Copies: Amer Attar, Principal Engineer Mayra De La Torre, Senior Engineer Jerry Gonzalez, Associate Engineer $ - 0 - - Capital Improvements Land Development - Traffic Division R:1MAIN'UAINIMOACTRPT Old Town Civic Center CAPITAL IMPROVEMENT PROJECTS Monthly Activity Report PROJECTS UNDER CONSTRUCTION Prepared by: Amer Attar Submitted by: Greg Butler Date: 8/14/2012 Roripaugh Ranch Fire Station The majority of work was completed by April of 2006. All mainline utilities were established by the end of May 2012. Landscaping, site work and interior improvements are ongoing. This project constructed the Old Town Civic Center. Dedication ceremony was held on 12/9/10 and the City started operations from the new structure on 12/20/2010. Resolution of punchlist and added work items are complete. Closure of the project is being delayed by business concerns of the general contractor. Pedestrian /Bicycle Bridge Over Santa Gertrudis Creek This project includes the construction of an approx. 150' long ped /bike bridge over Santa Gertrudis Creek near Chaparral H.S. Site construction began on 10/10/11. Project is complete. Notice of Completion filed and project accepted at the City Council meeting on 5/22/12. An agreement with Dudek, the environmental sub - consultant for the design /permitting portion of the project, is in process for the mitigation /monitoring portion of the project. This work is scheduled to begin in September. French Valley Parkway / Interstate 15 Over - Crossing and Interchange Improvements - Phase I Project includes widening of southbound 1 -15 from Warm Springs Creek to the Winchester Road off - ramp, widening of the Winchester Road off -ramp, construction of the new southbound off -ramp at French Valley Parkway, and construction of the westbound portion of French Valley Parkway from the off -ramp to Jefferson Avenue. Project is under construction JUN2012 - DEC2013. See project web page for construction updates: http. / /www. cityofte mecu Ia. o rg/Temecul a /Govern ment /Publ icWo rks /French Va I ley. htm. Roripaugh Ranch Street Improvements - Phase I Phase 1 improvements involves construction of wet and dry utilities, sidewalks, medians and new roadway section on Butterfield Stage Road (BSR) from Murrieta Hot Springs Road (MHSR) to Calle Chapos, a portion of MHSR, Calle Chapos, South Loop Road. The project will also complete utilities feeds to the Fire Station and future amenities (e.g, traffic signals, park, ..etc.). Storm drain and underground utilities are complete. Final cap paving is scheduled to start in the middle of July 2012. Ronald Reagan Sports Park Desilting Basin Environmental Mitigation 1 This project installed landscape and irrigation improvements on a 0.26 acre Habitat Creation Area and maintaining it for five years in accordance with a Habitat Mitigation and Monitoring Program. The work was completed on 01/20/11. The project is now in the 5 -year maintenance /monitoring program. Citywide Storm Drain Improvements - Calle Fiesta This project consists of extending an existing City- maintained storm drain line an additional 200 feet to eliminate slope erosion at the current storm drain discharge point. Project was completed on 05/24/2012. The City Council accepting the project at the 06/26/2012 meeting. Library Parking Expansion This project will add on- street parking adjacent to the Temecula Library and Fire Station #84 on Pauba Road. The contractor has completed all of the work. Citywide Concrete Repairs - FY2010 -11 This project is an annual maintenance project. The project involves removing and replacing various damaged concrete facilities throughout the city. The contractor has completed all of the work. CITYWIDE SLURRY SEAL FY 2011 -12 The Notice to Proceed was issued on June 4, 2012. There are 40 working days given to this project. The contractor has completed all slurry work the week of July 9, 2012. Striping will be done the week of July 16, 2012. Pavement Rehabilitation Program - Margarita Road Project 2 This project will rehabilitate Margarita Road from Avenida Barca to Solana Way and will include rehabilitation of the Margarita Community Park parking lot. Construction is underway, Phase I work (outside lane reconstruction) in the vicinity of Moraga Rd began on 07/05/12. Community Recreation Center (CRC) Energy Management Retrofit This project replaces the outdated HVAC systems at the Community Recreation Center with new energy efficient models and provides a new DDC Control System for the entire building. The work began on March 19, 2012 and progressing well. Work for the original contract was completed by May 21, 2012 and we are now processing a change order to replace the existing exhaust fans. The projected completion of this extra work is July 15, 2012. Community Recreation Center Roof Replacement This project will replace the built up roofing at the Community Recreation Center. This work will be performed in conjunction with the Community Recreation Center (CRC) Energy Management and Retrofit Project No. PW 11 -05. The work began on March 19, 2012 and was completed on May 21, 2012. Pavement Rehabilitation Program - Ynez Road This project will rehabilitate Ynez Road from Winchester Road to Solana Way. Authorization to bid was received from the City Council on 2/14/2012. Project was awarded to EBS General Engineering at the 04/24/12 City Council Meeting. 2 CITYWIDE CONCRETE REPAIRS FY 2011 -12 At the June 12, 2012 meeting, the City Council awarded the contract to Above All Names Construction Services. Project is tentatively scheduled to start in late July. Traffic Safety and Bridge Light Retrofit RFP #182 for the procurement of the lights was issued and the City received proposals from six companies on July 3, 2012. At the July 10, 2012 meeting, the City Council approved the purchase agreement with Tanko Lighting. The lights are scheduled to be delivered by August 15, 2012. 3 PROJECTS IN DESIGN Pechanga Parkway Storm Drain Improvements - Environmental Mitigation This project includes construction of new wetlands for the Wolf Valley Creek Channel Improvements - Stage I. Site visits for a new proposed location was conducted with the Department of Fish &Game (DFG) and Regional Water Board. City has hired a consultant to map the new proposed area and obtain resource agencies approval. Murrieta Creek Bridge and Overland Drive Extension from Commerce Center to Diaz Rd The project includes the extension of Overland Drive from Commerce Center Drive to Diaz Road with a bridge over Murrieta Creek. The environmental consultant is scheduled to submit the revised IS /MND the third week of July. Main Street Bridge Over Murrieta Creek (Replacement) This project will replace the existing Main Street Bridge over Murrieta Creek. Request for Authorization (RFA) to construct was submitted to Caltrans the week of 3/12/12. Caltrans' review of the RFA resulted in a request for additional information, which was submitted the week of 4/23/12. Per Caltrans, the RFA package has been transmitted to headquarters for final review as of 6/26/12. Final approval is anticipated in July. Western Bypass Bridge Over Murrieta Creek This project involves the design, environmental clearance, and construction of a new bridge over Murrieta Creek at the westerly terminus of Western Bypass and an extension of Pujol Street to the new structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor. The Mitigated Negative Declaration was adopted. Applications to the various environmental agencies have been submitted. Review of the 100% Plans and Specs is on- going. Old Town Gymnasium This projects involves the design of the approximately 9,000 square foot gymnasium adjacent the Boys & Girls Club on Pujol Street. Consultant is finalizing the design plans. Santa Gertrudis Creek Pedestrian /Bicycle Trail Extension and Interconnect The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Creek Pedestrian /Bicycle Trail at Ynez Road to the Murrieta Creek Multi- Purpose Trail at Diaz Road. The alignment study has been completed. Extension of time for the Bicycle Transportation Account funds was approved on 05/01/09. The consultant is working on 90% plans, specifications and estimate. 1 -15 / SR -79S Ultimate Interchange Caltrans review of 95% PS &E (4th Submittal) is complete. Comments are being evaluated. Acquisition process initiated in May 2012. Pavement Rehabilitation Program 4 These rehabilitation projects will rehabilitate portions of Winchester, Rancho California, Ynez, Margarita and Rancho Vista Roads. City is currently in plan check review with Caltrans to obtain an Encroachment Permit for Rancho California Road and Winchester Road. French Valley Parkway / Interstate -15 OverCrossing and Interchange Improvements - Phase II Refinements of design geometrics continue. Preparation of 30% roadway plans is under way for submittal in September 2012. Inclusive Play Structure This project will install play structure for youth and special needs kids upon completion of a inclusive needs study at Margarita Community Park and Kent Hintergardt Memorial Park. These sites were chosen by the Park and Recreation Subcommittee. The proposed consultant is drafting a proposal for the work. Tennis Court Lighting - Great Oak High School This project will Install lights around the tennis courts at Great Oaks High School. RBF was hired to provide the construction plans and specifications for the lighting installation. Old Town Temecula Community Theater Remediation The City Council approved an agreement with Myer and Associates at its June 12, 2012 meeting. The investigaiton is ongoing. Temecula Community Center Renovation The City Council approved a design agreement with Williams Architects at the 05/08/2012 meeting. The consultant is preparing the conceptual design. 5