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Home My WebLink About011413 CSC Agenda ' In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR � 35.102.35.104 ADA Title II] , AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, JANUARY 14, 2013 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Girl Scout Troop 1524 SWEARING IN OF INCOMINGCOMMISSIONER: Susan Jones, MMC ROLL CALL: Hogan, McCracken, Meyler, Fox, Schwank PRESENTATIONS: � Holiday Lights and Festive Sights Awards Santa's Electric Light Parade Awards RECOGNITION: Volunteers Steve and Joyce Rekstad aa "Santa and Mrs. Claus" PUBLIC COMMENTS: . A total of 15 minutes is provided so members of the public can address the Commissioners on items fhat are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state vour name and address. For all other agenda items, a"Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission: There is a three (3) minute time limit for individual speakers. r:\cscagend�2013\01142013 agenda.docx NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS Recreation Human Services Maintenance CONSENT CALENDAR 1, MINUTES 1.1 RECOMMENDATION: Approve the minutes of the November 5, 2012 Commission meeting. 1.2 RECOMMENDATION: Approve the minutes of the December 3, 2012 Commission meeting. COMMISSION BUSINESS 2. Election of Commission Chairperson and Vice Chairperson RECOMMENDATION: 2.1 That the Community Services Commission elects a Chairperson to serve from November 1, 2012 to October 31, 2013. 2.2 That the Community Services Commission elects a Vice - Chairperson to � Serve from November 1, 2012 to October 31, 2013. 3. SISTER CITY UPDATE RECOMMENDATION: 3.1 That the Community Services Commission receive and file this report with regards to upcoming events, projects and exchanges with our two sister cities. r:\cscagend�2013\01142013 agenda.docx 4. Sub-Committee Assiqnments RECOMMENDATION: 4.'� That the Community Services Commission reviews the Commissioner assignments to the various City sub-committees and make recommendations and/or modifications. ADJOURNMENT The Community Services Commission adjourn to a regular meeting to be held on Monday; February 11, 2013 at 6:OOpm at the at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California, NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be a4aila6le for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the Community Services Commission meeting. At that time, the agenda packet may also be accessed on the City's website - www.citvoftemecula.orq - and will be available for public viewing at the.respective meeting. Supplemental material received afterthe posting of the Agenda Any supplemental material distributed to a majority of the. Commission regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM): In addition, such material may be accessed on the City's website — www.cityoftemecula.ora — and will be available for public viewing at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact tlie Community Services Department at the Temecula Civic Center, (951) 694-6480. r:\cscagend�2013\01142013 agenda.docx ITEM NO. 1 ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED MEETING HELD AT TEMECULA CIVIC CENTER MONDAY, NOVEMBER 5, 2012 6:00 PM CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: . Temecula Valley Young Marines ROLL CALL: Edwards, McCracken, Meyler, Fox ABSENT: Hogan � PUBLIC COMMENTS: None DIVISION REPORTS Special Events . Recreation Human Services Maintenance CONSENT CALENDAR 1. Minutes RECOMMENDATION: 1.1 That the Community Services Commission approves the Action Minutes October 8, 2012 Community Services Commission meeting. Approved staff recommendation (3-1-1) — Commissioner Edwards made the motion; seconded by Commissioner McCracken; Commissioner Meyler abstained due to his absence at the October 8, 2012 meeting; Commissioner Hogan absent. COMMISSION BUSINESS 2. Desiqn Guideline for Santiaao Road RECOMMENDATION: 2.1 That the Community Services Commission receive and file a report on the design guideline for Santiago Road. Received and filed. r:\cscagend�2012\11052012 action minutes.docx 3. Remediation Plan for the Old Town Temecula Communitv Theater. RECOMMENDATION: 3.1 That the Community Services Commission receive and file a report on the remediation plan for the Old Town Temecula Community Theater. Received and filed. DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The Community Services Commission adjourned at 7:01 pm to a regular meeting to be held on Monday, December 3, 2012 at 6:OOpm at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. 1 r:\cscagenci�2012\11052012 action minutes.docx , ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION ADJOURNED MEETING HELD AT TEMECULA CIVIC CENTER MONDAY, DECEMBER 3, 2012 6:00 PM. CALL TO ORDER: Chairman Charlotte Fox FLAG SALUTE: Commissioner Edwards ROLL CALL: Edwards, McCracken, Meyler, Fox ABSENT: Hogan PUBLIC COMMENTS: None COMMISSION BUSINESS 1. HOLIDAY LIGHTS AND FESTIVE SIGHTS CONTEST RECOMMENDATION: 1.1 That the Community Services Commission adjourn to judge the entries of the Holiday Lights and Festive Sights contest. Approved staff recommendation (4-0-1) - Commissioner Edwards made the motion; seconded by Commissioner McCracken (4-0-1) Commissioner Hogan Absent. ADJOURNMENT The Community Services Commission adjourned to judge the entries of the Holiday Lights and Festive Sights contest at 6:10pm. The next regular meeting to be held on Monday, January 14, 2013 at 6:OOpm at the at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. r:\cscagend�2012\12032012 action minutes.docx ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Tamra Irwin, Acting Director of Community Services DATE: January 14, 2013 SUBJE�T: Election of Chairperson and Vice Chairperson — Community Services Commission RECOMMENDATION: That the Community Services Commission: 1. Elect a member from the Community Services Commission to serve as Chairperson from November 1, 2012 to October 31, 2013. 2. Elect a member from the Community Services Commission to serve as Vice Chairperson from November 1, 2012 to October 31, 2013. DISCUSSION: The term of Chairperson and Vice Chairperson for the Community Services Commission is for one (1) year beginning November 1 and ending October 31 of any given year. Therefore, it is necessary for the Commission to select two members to serve as Chairperson and Vice Chairperson for the upcoming new term. R:\CSCAGEND�2013\ELECTN 2012 2013.doc ITEM NO. 3 � CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Robin Gilliland, Recreation Supervisor DATE: January 14, 2013 SUBJECT: Sister City Update RECOMMENDATION: That the Community Services Commission receive and file this report with regards to upcoming events, projects and exchanges with our two sister cities. . BACKGROUND: As of January 14, 2013, the City of Temecula, along with the Temecula Sister City Association has had an ongoing, successful relationship with both Leidschendam-Voorburg, the Netherlands and Daisen, Japan. 2013 marks the 20�' anniversary of the relationship with Leidschendam- Voorburg and 2014 will mark 20 years with Daisen. Student Exchanges: On alternating years, students from our local middle schools and high schools travel to their "sister" schools. During spring break of each alternating year, 20-25 high school students travel to the Netherlands. On the opposite years, 10-12 middle school students travel to Japan. Each of the students resides with host families while in country and travel to many historically significant places. This is most certainly a life-changing experience. Each summer, Daisen sends 10-12 students to Temecula. While here, they too reside with a local family. They experience many different "American" traditions including Halloween, baseball, a bonfire at the beach and swimming at the CRC. Students from the Netherlands come to Temecula on the same year our students travel there. They too reside with the student and their family with which they will stay during their trip. Again, these students also experience as many "American" traditions that can fit into a 10 day stay. Adult Exchanges: Each December, a delegation of elected as well as citizens from Daisen visit Temecula. They too experience as much of Temecula as they can in a short 5 days. The highlight of their trip is Santa's Electric Light Parade in which they participate. In and around September 11 th , guests from the Netherlands often come and attend our 9-11 ceremony and often take part in it. Other Exchanges: Over the years, both Temecula Police Department and Fire Department have had many successful exchanges with the Netherlands. Additional information will be provided in a presentation this evening. R:\CSCAGEND�2013\01142013 Sister Cities Update.doc ITEM NO. 4 CITY OF TEMECULA � AGENDA REPORT TO: Community Services Commission FROM: Tamra Irwin, Acting Director of Community Services DATE: January 14, 2013 RE: Sub-Committee Assignments RECOMMENDATION: That the Community Services Commission review the Commissioner assignments to City sub-committees and make recommendations and/or modifications. DISCUSSION: In August of 2008 the Community Services Commission revised the following list of Commissioner assignments to various City sub-committees. With Commissioner Edwards' term ending, it is necessary to re-assign his position on the various sub-committees he served. SUB-COMMITTEE COMMISSIONER Sports Council 1. 2. Michael McCracken Trails Master Plan 1. Felicia Ho an Public Art 1. Michael McCracken 2. Felicia Ho an Youth Master Plan 1. Felicia Ho an Sustainabilit Plan 1. Charlotte Fox Old Town G mnasium 1. Jim Me ler C:\Documents and Settings�shelley.pollak\Local Settings\Temporary Internet Files\Content.0utlook\EIBIMAP4\Committee Assignments 01142013.doc