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Home My WebLink About052813 CC Action Minutes ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET MAY 28, 2013 — 7:00 PM 6:00 P.M. - The City Council con�ened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following mattec: . 1) The Council will meet in closed session to considec an appointmenf to the position of City Manager pursuant to Government Code• Section 54957 and to meet:. with its' designated representatives, Mayoc Naggar and City Attorney Peter Thocson, pur.suant to Government Code Section 54957.6 to provide direction to• the designated repcesentatives concerning negotiation of salary, compensation and benefits for- the unrepresented employee position of City Manager. The City Council will consider and discuss the salary, compensation and benefits and any �proposed employment ag�eement for the position of City. Manager in a public meeting before taking action concer.ning the approval of these matters. .•. : �, Public Information concerning existing litigation between fhe City 'and various parties may be acquired by ceviewing the public documents held by the City Clerk. � At 6:00 P.M., Mayor Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:07 P.M. CALL TO ORDER: Mayor Mike Naggar Prelude Music: Temecula Preparatory and Temecula Valley Unified School District Elementary School Beginning Bands Invocation: Pastor Gary Nelson of Calvary Chapel of Temecula Valley Flag Salute: Shawn Nelson ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Temecula Valley Balloon & Wine Festival 30th Anniversarv Proclamation O�en House Dav at Jacob's House Proclamation Certificate of Achievement to Devin Crookshank for attaininq the rank of Eaqle Scout Action Minutes 052813 1 PUBLIC COMMENTS The following individuals addressed the City Council: • PaulJacobs • Ed Elder • Edward Day � Wayne Hall CITY COUNCIL REPORTS CONSENT CALENDAR Paul Jacobs addressed the City Council regarding Consent Calendar Item 2. 1 Standard Ordinance and Resolution Adoption Procedure — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes — Approved Staff Recommendation (4-0-1, with Council Member Roberts abstaining on 2.1) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected approval and Council Member Roberts abstained on Item 2.1 as he did not attend the May 14, 2013 City Council meeting. RECOMMENDATION: 2.1 Approve the action minutes of May 14, 2013; 2.2 Approve the action minutes of May 22, 2013. 3 List of Demands — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Action Minutes 052813 2 4 Sixth Amendment to the Aqreement with Proactive Fire Desiqn, Inc. — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 4.1 Approve the Sixth Amendment to the Agreement with Proactive Fire Design, Inc. in the amount of $20,000 for a total contract amount of $269,000 for Fire Department Plan Review Service; 4.2 Approve Fire Department plan review revenues increase in the amount of $20,000; 4.3 Approve budget appropriation in the amount of $20,000 for additional plan review service for Fiscal Year 2012-13. 5 Award of a Construction Contract for the Old Town Temecula Communitv Theater Remediation Proiect, PW12-04 — Taken off calendar. RECOMMENDATION: 5.1 Award a Construction Contract for the Old Town Temecula Community Theater Remediation Project, PW12-04, to AMG & Associates, Inc. in the amount of $2,429,000; 5.2 Authorize the Interim City Manager to approve change orders not to exceed the contingency amount of $242,900, which is equal to 10% of the contract amount; 5.3 Approve the acceleration of $2,084,175 from the Capital Improvement Budget for Fiscal Year 2013-14 to the current Fiscal Year 2012-13 for the Theater Remediation Project, PW12-04; 5.4 Approve the transfer and acceleration of $250,000 from the Capital Improvement Budget for Fiscal Year 2013-14 to the current Fiscal Year 2012-13 from the City Facilities Rehabilitation (210.165.701.5804) to the Theater Remediation Project, PW 12-04; 5.5 Make a finding that the Old Town Temecula Community Theater Remediation Project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Action Minutes 052813 3 6 Award a Construction Contract for the Citvwide Slurrv Seal Fiscal Year 2012-13, PW-12-23 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 6.1 Award a Construction Contract to American Asphalt South, Inc., in the amount of $424,041.40, for the Citywide Slurry Seal Fiscal Year 2012-13, PW12-23; 6.2 Authorize the Interim City Manager to approve change orders not to exceed the contingency amount of $106,010.35, which is equal to 25% of the contract amount; 6.3 Make a finding that the Citywide Slurry Seal Fiscal Year 2012-13 project is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 7 Professional Services Aqreement for Material Testinct for Citvwide Slurry Seal Fiscal Year 2012-13, PW12-23 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 7.1 Approve a Professional Services Agreement with LaBelle Marvin, Inc. for material testing services in the amount of $57,400, for Citywide Slurry Seal Fiscal Year 2012-13, PW12-23; 7.2 Authorize the Interim City Manager to approve Extra Work Authorizations in the amount of $5,740, which is equal to 10% of the agreement amount. 8 Amendments to Annual Aqreements for Various Services Required bv the Public Works, Traffic Division — Fiscal Year 2013-14 — Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Washington; and electronic vote reflected unanimous approval. RECOMMENDATION: 8.1 Approve the following Amendments to Annual Agreements in the amounts stated for Fiscal Year 2013-14 for various Traffic Division operational needs: Altec Industries, Inc. — First Amendment $30,000 Counts Unlimited, Inc. — First Amendment $20,000 Southwest Traffic S stems, Inc. — Second Amendment $30,000 Willdan En ineerin — Second Amendment $30,000 Action Minutes 052813 4 RECESS At 7:48 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting. At 7:54 P.M., the City Council resumed with the remainder of the Public Comments and the Consent Calendar. CITY COUNCIL BUSINESS 11 Proposed City Logo and Stvle Guide — Approved Staff Recommendation (5-0-0) Council Member Washington made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected unanimous approval. RECOMMENDATION: 11.1 Approve the City Logo and associated Style Guide as recommended by the Economic Development Subcommittee (Council Members Roberts and Washington) By way of a Power Point presentation, Economic Development Analyst I, Christine Damko presented the staff report as per agenda material. 12 Selection of Member to Serve on the Temecula Healthcare Ad Hoc Subcommittee — Appointed Council Member Washington to serve on the Temecula Healthcare Ad Hoc Subcommittee (5-0-1) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with Council Member Comerchero removing himself from the Chambers. Council Member Comerchero resigned from this committee and did not participate in the Council's discussion or the vote on this matter and was not present in the Council Chamber during the consideration of this matter. RECOMMENDATION: 12.1 Appoint a member of the City Council to serve on the Temecula Healthcare Ad Hoc Subcommittee. 13 A Resolution of the City Council of the Citv of Temecula Naminq Wilder Hills (at the request of Council Member Comerchero) - Approved Staff Recommendation (5-0-0) Council Member Comerchero made the motion; it was seconded by Council Member Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. 13-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA NAMING WILDER HILLS Action Minutes 052813 5 DEPARTMENTAL REPORTS 14 Communitv Development Department Monthlv Report 15 Police Department Monthiv Report 16 Citv Council Travel/Conference Report — April 2013 17 Public Works Department Monthiv Reports CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson announced the City Council unanimously approved and appointed Aaron Adams as permanent City Manager. City Council directed the City Attorney to prepare an employment agreement that will be on the agenda at the next meeting for consideration in open session. ADJOURNMENT At 8:22 P.M., the City Council meeting was formally adjourned to June 11, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. *** Adjourned in the Name of The Newspaper `The Californian' *** ael S. Nag r, Mayor ATTEST: �f/• �� Susan . J nes, MMC CI rk [SEAL] Action Minutes 052813 6