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072313 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET JULY 23, 2013 – 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:15 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) CONFERENCE WITH LEGAL COUNCIL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to two matters of pending litigation: (1) "City of Temecula v. County of Riverside, et. al., Granite Construction Co. et. al., real party in interest," Riverside County Superior Court No. RIC 1211312, concerning the certified EIR for the Liberty Quarry project; and (2) "City of Temecula v. County of Riverside, et. al.," Riverside County Superior Court No. RIC 1215119, concerning the Riverside County Fast Track Policy. 2) CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to a matter of potential litigation and will discuss whether to initiate litigation against a certain defendant(s). A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 13-06 Resolution: 13-43 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Seth Brown and Cristina Bates Invocation: Father Andrew Lesko of St. Nicholas Greek Orthodox Church Flag Salute: To Be Announced ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar 1 PRESENTATIONS/PROCLAMATIONS Greek Food Festival Month Proclamation Certificates of Achievement to Temecula Valley Girls Softball Association PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of July 9, 2013. 2 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approval of the Specifications and Authorization to Solicit Construction Bids for Murrieta Creek Bridge — Overland Drive Phase 1 Demolition, PW13-03 RECOMMENDATION: 4.1 Approve the specifications, and authorize the Department of Public Works to solicit construction bids for Murrieta Creek Bridge — Overland Drive Phase 1 Demolition, PW13-03; 4.2 Make a finding that this work is exempt from California Environmental Quality Act (CEQA) pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. 5 Award of a Construction Contract for the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12 RECOMMENDATION: 5.1 Award a Construction Contract to R.J. Noble Company, in the amount of $564,838, for the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12; 5.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $56,483.80, which is equal to 10% of the contract amount; 5.3 Make a finding that the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 6 Award of a Construction Contract for Pechanga Parkway Environmental Mitigation, PW11-01 RECOMMENDATION: 6.1 Award a Construction Contract to Nature's Image, Inc., in the amount of $166,883, for Pechanga Parkway Environmental Mitigation, PW11-01; 6.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $16,688.30, which is equal to 10% of the contract amount; 3 6.3 Make a finding that Pechanga Parkway Environmental Mitigation, P\N11-01, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 7 Award of a Construction Contract for the Street Striping Program Fiscal Year 2013-14 RECOMMENDATION: 7.1 Award a Construction Contract to Pacific Striping, Inc., in the amount of $278,150, for work associated with repainting of traffic striping citywide on two occasions during Fiscal Year 2013-14; 7.2 Authorize the City Manager to approve additional work not to exceed the contingency amount of $51,850, which is approximately 18.6% of the annual amount for Fiscal Year 2013-14. ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 4 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 13-01 Resolution: No. CSD 13-05 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 8 Action Minutes RECOMMENDATION: 8.1 Approve the action minutes of July 9, 2013. 9 Sponsorship Agreement for the 15th Annual Komen Inland Empire Race for the Cure RECOMMENDATION: 9.1 Approve the Sponsorship Agreement with The Inland Empire Affiliate of Susan G. Komen for the Cure in the amount of $15,058 for in-kind city support services, $10,865 for in-kind promotional services, and $22,500 in cash for the October 20, 2013 Komen Inland Empire Race for the Cure event. 5 10 Sponsorship Agreement for the Temecula Valley Woman's Club RECOMMENDATION: 10.1 Approve the Sponsorship Agreement with the Temecula Valley Woman's Club for the use of the Community Recreation Center (CRC) kitchen at a value of $588. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, August 13, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 6 TEMECULA PUBLIC FINANCING AUTHORITY MEETING Next in Order: Ordinance: No. TPFA 13-01 Resolution: No. TPFA 13-01 CALL TO ORDER: Chairperson Mike Naggar ROLL CALL: DIRECTORS: Comerchero, Edwards, Roberts, Washington, Naggar TPFA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Authority Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. TPFA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Public Financing Authority request specific items be removed from the Consent Calendar for separate action. 11 Action Minutes RECOMMENDATION: 11.1 Approve the action minutes of July 24, 2012. 12 Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-01 (Crowne Hill) RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-01 (CROWNE HILL) 7 13 Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 01-02 (Harveston) RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 01-02 (HARVESTON) 14 Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-06 (Harveston II) RECOMMENDATION: 14.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-06 (HARVESTON II) 15 Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-02 (Roripaugh Ranch) RECOMMENDATION: 15.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-02 (RORIPAUGH RANCH) 8 16 Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-03 (Wolf Creek) RECOMMENDATION: 16.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-03 (WOLF CREEK) TPFA EXECUTIVE DIRECTOR REPORT TPFA BOARD OF DIRECTORS REPORTS TPFA ADJOURNMENT Next regular meeting: Tuesday, August 13, 2013, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 9 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY — no meeting TEMECULA HOUSING AUTHORITY — no meeting 10 RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 17 Weed Abatement Lien Resolution for Fiscal Year 2012-13 RECOMMENDATION: 17.1 Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ORDERING CONFIRMATION OF THE SPECIAL ASSESSMENTS AGAINST PARCELS OF LAND WITHIN THE CITY OF TEMECULA FOR COSTS OF ABATEMENT AND REMOVAL OF HAZARDOUS VEGETATION FOR THE FISCAL YEAR 2012-13 CITY COUNCIL BUSINESS 18 2014 Spring Temecula Rod Run Planning and Implementation (at the request of Economic Development Subcommittee Members Roberts and Washington) RECOMMENDATION: 18.1 Approve the planning and implementation of the 2014 Spring Temecula Rod Run to be handled by City staff of the Community Services Department and committee members from the Old Town Temecula Association and the Drifter's Car Club. DEPARTMENTAL REPORTS 19 City Council Travel/Conference Report June 2013 20 Community Development Department Monthly Report 21 Public Works Department Monthly Reports 22 Police Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT 11 ADJOURNMENT Next regular meeting: Tuesday, August 13, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NONCE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.orq — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 12 PRESENTATIONS The City of Temecula PROCLAMATION WHEREAS, the people of Temecula have enjoyed a decades -long family tradition of Greek Festivals, presenting a cornucopia of culinary appetizers, entrees, and pastries, as well as a variety of children's games and ethnic music and dance; and WHEREAS, on Saturday and Sunday, October 19th and 20th, the Greek Festival Committee of Temecula once again will share their deliciously different ethnic dishes, drinks, and entertainment with our friends and neighbors at the Civic Center; and WHEREAS, the City of Temecula takes pride in the rich cultural experiences the Greek Festival offers its neighbors and families. NOW, THEREFORE, in order to recognize, inspire, and encourage family -centered Greek Festivals that gladden the hearts and stomachs of all segments of our population, I, Michael S. Naggar, on behalf of the City Council of the City of Temecula, hereby proclaim the month of October, 2013, to be "Greek Food Festival Month" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-third day of October, 2013. Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk City of Temecula Certificate of Achievement Presented on behalf of the City Council and the citizens of the City of Temecula to: Temecula Valley Girls Softball Association 8 and under We join with the citizens of the City of Temecula in congratulating the Temecula Valley Girls Softball Association (TVGSA) 8 and under All Star Team. The team placed fourth in the Eastern District ASA Tournament. We are proud of the Temecula Valley Girls Softball Association 8 and under championship team. We want to wish them great success in their very bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty- third day of July, 2013 Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk City of Temecula Certificate of Achievement Presented on behalf of the City Council and the citizens of the City of Temecula to: Temecula Valley Girls Softball Association 10 and under We join with the citizens of the City of Temecula in congratulating the Temecula Valley Girls Softball Association (TVGSA) 10 and under All Star Team. The team won first place in the Eastern District ASA Tournament. At the state tournament the team placed sixth and qualified for the National tournaments for their age group. We are proud of the Temecula Valley Girls Softball Association 10 and under championship team. We want to wish them great success in their very bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty- third day of July, 2013 Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk City of Temecula Certificate of Achievement Presented on behalf of the City Council and the citizens of the City of Temecula to: Temecula Valley Girls Softball Association 12 and under We join with the citizens of the City of Temecula in congratulating the Temecula Valley Girls Softball Association (TVGSA) 12 and under All Star Team. The team won second place in the Eastern District ASA Tournament. At the state tournament the team placed eleventh and qualified for the National tournaments for their age group. We are proud of the Temecula Valley Girls Softball Association 12 and under championship team. We want to wish them great success in their very bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty- third day of July, 2013 Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk City of Temecula Certificate of Achievement Presented on behalf of the City Council and the citizens of the City of Temecula to: Temecula Valley Girls Softball Association 14 and under We join with the citizens of the City of Temecula in congratulating the Temecula Valley Girls Softball Association (TVGSA) 14 and under All Star Team. The team won first place in the Eastern District ASA Tournament. At the state tournament the team placed fourth and qualified for the National tournaments for their age group. We are proud of the Temecula Valley Girls Softball Association 12 and under championship team. We want to wish them great success in their very bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty- third day of July, 2013 Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk CONSENT CALENDAR Item No. 1 Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET JULY 9, 2013 — 7:00 PM 6:30 P.M. — The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS. The City Council will meet with its real property negotiators pursuant to Government Code Section 54956.8 regarding real property negotiations for the acquisition of a temporary construction easement the real property consisting of approximately 3.64 acres of unimproved property on APN 921-020-089, commonly known as 28500 Rancho California Road or 28000 Diaz Road, Temecula, California, adjacent to Murrieta Creek, in connection with the Murrieta Creek Improvement Project. The negotiating parties are the City of Temecula and Riverside County Flood Control and Water Conservation District. The City's negotiators are Greg Butler and Amer Attar. Under negotiation are the price and terms of the sale of the temporary construction easement on the property to Riverside County Flood Control and Water Conservation District. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. At 6:30 P.M., Mayor Mike Naggar called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Mike Naggar Prelude Music: Jaime Rector Invocation: Rabbi Barry Ulrych of Congregation B'nai Chaim of Murrieta Flag Salute: To Be Announced ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Park and Recreation Month Proclamation Action Minutes 070913 1 PUBLIC COMMENTS The following individuals addressed the City Council: • Jeff Powell • Carl Nielsen • Darryl Smith CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 2.1 Approve the action minutes of June 25, 2013. 3 List of Demands — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Action Minutes 070913 2 4 City Treasurer's Report as of June 30, 2013 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of May 31, 2013. 5 Approval of an Agreement for Consultant Services with BonTerra Consulting for Pechanga Parkway Environmental Mitigation, PW11-01 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 5.1 Approve the Agreement for Consultant Services with BonTerra Consulting in an amount not to exceed $163,580 to provide biological and annual monitoring and reporting services for Pechanga Parkway Environmental Mitigation, PW11-01; 5.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $16,358, which is 10% of the agreement amount. 6 Purchase Limit for Temecula Motorsports — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 6.1 Approve a purchasing limit of $35,000 with Temecula Motorsports for Fiscal Year 2012-13. 7 Second Amendment to Agreement for Law Enforcement Services — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Roberts made the motion; it was seconded by Council Member Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 7.1 Approve the Second Amendment to the Agreement for Law Enforcement Services between the County of Riverside and the City of Temecula. RECESS At 7:25 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting. At 7:28 P.M., the City Council resumed with the remainder of the City Council Agenda. Action Minutes 070913 3 CITY MANAGER REPORT CITY ATTORNEY REPORT There was no reportable action from Closed Session under the Brown Act. ADJOURNMENT At 7:30 P.M., the City Council meeting was formally adjourned to Tuesday, July 23, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] Action Minutes 070913 4 Item No. 3 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: July 23, 2013 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Specialist RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $3,830,411.69. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 23rd day of July, 2013. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 13- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 06/27/2013 TOTAL CHECK RUN $ 1,302,430.21 07/03/2013 TOTAL CHECK RUN 2,058,379.19 07/03/2013 TOTAL PAYROLL RUN: 469,602.29 TOTAL LIST OF DEMANDS FOR 07/23/2013 COUNCIL MEETING: $ 3,830,41169 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 679,801.08 135 BUSINESS INCUBATOR RESOURCE 723.67 140 COMMUNITY DEV BLOCK GRANT 14,081.52 150 AB 2766 FUND 3,357.48 165 SARDA AFFORDABLE HOUSING 12,185.55 190 TEMECULA COMMUNITY SERVICES DISTRICT 224,635.18 192 TCSD SERVICE LEVEL B 259.32 194 TCSD SERVICE LEVEL D 3,018.17 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 9,423.05 197 TEMECULA LIBRARY FUND 6,214.51 210 CAPITAL IMPROVEMENT PROJECTS FUND 1,868,904.42 300 INSURANCE FUND 1,786.84 320 INFORMATION TECHNOLOGY 80,421.44 330 SUPPORT SERVICES 5,607.16 340 FACILITIES 45,987.19 375 SUMMER YOUTH EMPLOYMENT PROGRAM 193.57 380 SARDA DEBT SERVICE FUND 7,549.10 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 351,103.52 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 941.04 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 3,124.58 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 90.75 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 209.06 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 1,220.06 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 537.91 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 625.29 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 3,706.23 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 69.07 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 951.74 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 70.13 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 4,070.29 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 44.73 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 608.83 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 417.95 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 763.45 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 64.47 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 8,162.60 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 103.83 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 5,225.42 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 5,849.57 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 105.30 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 12.39 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 267.10 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 1,429.04 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 87.53 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 850.73 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 425.51 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 117.03 700 CERBT CALIFORNIA EE RETIREE-GASB45 5,405.00 $ 3,360,809.40 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 267,533.51 140 COMMUNITY DEV BLOCK GRANT 1,694.43 165 SARDA AFFORDABLE HOUSING 7,331.61 190 TEMECULA COMMUNITY SERVICES DISTRICT 125,326.22 192 TCSD SERVICE LEVEL B 234.16 194 TCSD SERVICE LEVEL D 2,722.34 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 448.61 197 TEMECULA LIBRARY FUND 936.60 300 INSURANCE FUND 1,300.53 320 INFORMATION TECHNOLOGY 18,539.09 330 SUPPORT SERVICES 4,118.04 340 FACILITIES 9,664.67 375 SUMMER YOUTH EMPLOYMENT PROGRAM 1,294.69 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 81.82 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 54.87 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 65.18 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 11.91 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 132.25 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 23.96 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 33.97 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 224.46 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.27 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 10.28 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 6.91 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 149.88 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 31.95 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 18.40 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 16.19 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 37.24 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 3.27 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 138.80 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 74.27 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 201.31 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 340.62 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 8.20 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 8.98 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 191.63 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 61.71 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 2.85 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 8.98 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 282.37 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 3.91 700 CERBT CALIFORNIA EE RETIREE-GASB45 26,229.35 469,602.29 TOTAL BY FUND: $ 3,830,411.69 apChkLst Final Check List Page: 1 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 2204 06/20/2013 000246 PERS (EMPLOYEES' PERS ER Paid Member Contr Payment 143,966.62 RETIREMENT) PERS ER Paid Member Contr Payment -97.84 143,868.78 158976 06/27/2013 001104 AR MA membership renewal:Flores, Gwyn 220.00 220.00 158977 06/27/2013 016022 AARON JACOB & MAUREEN refund:Harveston II CFD 03-6 220.14 220.14 ELLEN, ROSENBLATT 158978 06/27/2013 007186 AB MAILING SOLUTIONS postage & handling: theater brochure 2,038.00 2,038.00 158979 06/27/2013 016020 ABC CHILD CARE INC refund:Harveston 11 CFD 03-6 11,224.27 11,224.27 158980 06/27/2013 016047 ACKERMAN, RONDA refund:Harveston 11 CFD 03-06 775.23 775.23 158981 06/27/2013 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING & MAINT:TH EATER 170.00 170.00 158982 06/27/2013 006915 ALLIES PARTY EQUIPMENT rentals for special events 79.20 79.20 158983 06/27/2013 012943 ALPHA MECHANICAL SERVICE replace hvac motor: old town theater 1,056.34 1,056.34 INC 158984 06/27/2013 013015 ALWAYS RELIABLE BACKFLOW backflow testing: various parks 196.00 emerg backflow testing: var sites 175.00 371.00 158985 06/27/2013 002187 ANIMAL FRIENDS OF THE FEB -MAR ANIMAL CONTROL SRVCS 20,000.00 20,000.00 VALLEYS 158986 06/27/2013 015903 ARROW RESTAURANT refrigerator/freezer: Sta 84 6,068.52 6,068.52 158987 06/27/2013 001323 ARROWHEAD WATER INC Bottled water svc: Library 79.90 Bottled water svc: Theater 28.47 Bottled water svc: history museum 8.63 Bottled water svc: children's museum 6.47 Bottled water svc: TCC 16.93 Bottled water svc: CRC 79.03 Bottled water svc: FOC 115.52 Bottled water svc: harveston center 24.91 BOTTLED WATER SVCS: CHS POOL/AQL 647 BOTTLED WATER SVC: TES POOL 647 drinking water: pbsp & skate park 35.70 Bottled water svc:skate park at rrsp 6.47 Bottled water svc: TVE2 32.02 Bottled water svc: city council 33.87 480.86 Pagel apChkLst Final Check List Page: 2 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 158988 06/27/2013 001445 ASSISTANCE LEAGUE OF TEMECULA 158989 06/27/2013 004561 AUDIO EVOLUTION 158990 06/27/2013 015592 BAMM PROMOTIONAL PRODUCTS, INC 158991 06/27/2013 010903 BARNETT, BEA 158992 06/27/2013 013482 BAS SECURITY 158993 06/27/2013 004040 BIG FOOT GRAPHICS Description Amount Paid Check Total CDBG Subrecipient - public service 11,400.00 11,400.00 FINAL INSTALLMENT:AUDIO EVOL. 52,961.69 52,961.69 PW00-26 shirts: MPSC 511.92 awards:adult softball sport pgrm 2013 1,626.75 2,138.67 reimb:2013 Calif presenters conf 101.80 101.80 June security srvcs: Harveston Lake 1,496.00 SECURITY SVCS:STR EET PAINTING FES banner/sign:skate park TCSD instructor earnings TCSD instructor earnings 158994 06/27/2013 005716 BIRTH CHOICE OF TEMECULA FY 12-13 council csf funding pgrm INC 158995 06/27/2013 016031 BLUMBERG, MARC H. refund:Harveston II CFD 03-06 158996 06/27/2013 008605 BONTERRA CONSULTING 4/20-5/17 noise study:NFCU 158997 06/27/2013 016046 BRANDON ROBERT &, refund:Harveston 11 CFD 03-06 SHANLAN THERESA SMITH 158998 06/27/2013 016012 BROWN, THEODORE PERFORMANCE:TEMECULA ART FESTIVAL 6/22 158999 06/27/2013 016067 BURGESS, JIM refund:senior excursion 4100.202 159000 06/27/2013 016039 BYRNE, DEANNE refund:Harveston 11 CFD 03-06 159001 06/27/2013 006908 C C & COMPANY INC entertainment:summer concert series entertainment:summer concert series entertainment:cinco de mayo event entertainment:cinco de mayo event 159002 06/27/2013 009653 CP RS PARK OPERATIONS CPRS FY 13-14 staff memberships 820.00 2,316.00 150.00 500.50 798.00 500.00 775.23 1,337.50 775.23 250.00 20.00 220.14 450.00 450.00 97.50 97.50 1,448.50 500.00 775.23 1,337.50 775.23 250.00 20.00 220.14 1,095.00 1,470.00 1,470.00 Page2 apChkLst Final Check List Page: 3 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159003 06/27/2013 003138 CAL MAT Description Amount Paid Check Total ASPHALT MATERIALS:CITYWIDE STREET REPAIR ASPHALT MATERIALS:CITYWIDE STREE" ASPHALT MATERIALS:CITYWIDE STREE" ASPHALT MATERIALS:CITYWIDE STREE" ASPHALT MATERIALS:CITYWIDE STREE" 159004 06/27/2013 004248 CALIF DEPT OF MAY FINGERPRINTINGSVCS:HR, JUSTICE-ACCTING POLICE 159005 06/27/2013 016018 CAPE MAY HARVESTON CO refund:Harveston II CFD 03-6 INC 159006 06/27/2013 016068 CASAREZ, DONNA refund:sec dep:CRC pool 159007 06/27/2013 016033 CHAVIRA, ANITA refund:Harveston 11 CFD 03-06 159008 06/27/2013 015589 COHEN, BRETT JACOB PERFORMANCE:BLUES BALLOONS & BBQ 6/28 526.37 907.91 746.20 390.34 1,110.39 3,681.21 5,142.00 5,142.00 230,456.43 230,456.43 50.00 775.23 500.00 159009 06/27/2013 002945 CONSOLIDATED ELECTRICAL MISC ELECTRICAL SUPPLIES:VAR 955.80 DIST. PARKS misc electrical supplies: civic center 507.06 159010 06/27/2013 014663 CONTROL TECH WEST, INC. traffic adaptive srvcs:PW traffic div 3,929.69 159011 06/27/2013 001264 COSTCO WHOLESALE MISC SUPPLIES:SKIP PRGM misc supplies:cultural events pgrm misc supplies:cultural arts events misc supplies:cultural arts events 133.30 204.07 340.10 1,113.17 50.00 775.23 500.00 1,462.86 3,929.69 1,790.64 159012 06/27/2013 013379 COUSSOU, CELINE TCSD Instructor Eamings 654.50 TCSD Instructor Eamings 714.00 TCSD Instructor Eamings 714.00 2,082.50 159013 06/27/2013 010650 CRAFTSMEN PLUMBING & plumbing srvcs: pbsp snack bar 642.00 HVAC INC plumbing srvcs: crc 400.91 1,042.91 159014 06/27/2013 016024 CRANE, GABRIEL refund:Harveston 11 CFD 03-6 482.73 482.73 159015 06/27/2013 016045 CROUSE, STEVEN & MARY refund:Harveston 11 CFD 03-06 775.23 775.23 159016 06/27/2013 016070 CROWNE HILL ELEMENTARY refund:sec dep:CRC pool 150.00 150.00 159017 06/27/2013 015300 CVR COMPUTER SUPPLIES misc toner cartridges:info tech 3,035.00 3,035.00 Pages apChkLst Final Check List Page: 4 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159018 06/27/2013 016034 DAGONDON, ELMO refund:Harveston II CFD 03-06 159019 06/27/2013 003272 DAISYWHEEL RIBBON plotter paper & ink:GIS COMPANY INC 159020 06/27/2013 016023 DALE, [CALEB IAN refund:Harveston 11 CFD 03-6 159021 06/27/2013 014580 DANCE THEATRE COLLECTIVE Settlement:danceXchange 6/18 159022 06/27/2013 015535 DEMARCO, ROSALIE TCSD Instructor Eamings TCSD Instructor Eamings 159023 06/27/2013 016028 DEVRIES, DENNIS refund:Harveston 11 CFD 03-06 159024 06/27/2013 003945 DIAMOND ENVIRONMENTAL SRVCS 482.73 225.91 775.23 105.00 472.50 252.00 775.23 portable restroom srvcs:var parks 52.80 portable restroom srvcs:var parks credit billing adj:riverton park portable restroom srvcs:var parks credit billing adj:veterans park portable restroom srvcs:var parks credit billing adj:vail ranch park portable restroom srvcs:var parks credit billing adj:long canyon park portable restroom srvcs:var parks PORTABLE RESTROOM SVCS: VAR PARI PORTABLE RESTROOM SVCS: VAR PARI PORTABLE RESTROOM SVCS: VAR PARI 159025 06/27/2013 004192 DOWNS COMMERCIAL Fuel for City vehicles:Code Enf FUELING INC Fuel for City vehicles:B&S Dept Fuel for City vehicles:Police Fuel for City vehicles:TCSD & PW Fuel for City vehicles:TCSD Fuel for City vehicles:P W CIP/NPDES Fuel for City vehicles:P W CIP/NPDES Fuel for City vehicles:P W Traffic Fuel for City vehicles:PW Maint 159026 06/27/2013 016027 EASLEY, BRYAN refund:Harveston 11 CFD 03-6 159027 06/27/2013 002390 EASTERN MUNICIPAL WATER Jun water meter:39569 Seraphina Rd DIST Jun water meter:39656 Diego Dr 55.95 -3.15 55.95 -3.15 55.95 -3.15 55.95 -3.15 52.80 52.80 52.80 52.80 442.14 461.89 44.76 2,756.93 128.42 159.61 277.62 240.23 2,127.90 220.14 838.34 482.73 225.91 775.23 105.00 724.50 775.23 475.20 6,639.50 220.14 370.33 1,208.67 Page4 apChkLst Final Check List Page: 5 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159028 06/27/2013 013267 ECONOMIC DEVELOPMENT ICSC las vegas recon 2013:eco dev 250.00 AGENCY NAIOP So Cal chapter - ad:eco dev 500.00 750.00 159029 06/27/2013 000395 ECONOMIC DEVELOPMENT EDA portal participation fee:eco dev 2,500.00 2,500.00 CORP 159030 06/27/2013 016032 ELIAS, DIANA M. & DANIEL T. refund:Harveston II CFD 03-06 775.23 775.23 159031 06/27/2013 011292 ENVIRONMENTAL SCIENCE APR EIR:JEFFERSON CORRIDOR 7,549.10 7,549.10 ASSOC. 159032 06/27/2013 016030 ESTRADA, JUAN A. refund:Harveston 11 CFD 03-06 220.14 220.14 159033 06/27/2013 001056 EXCEL LANDSCAPE emerg irrigation repairs:various parks irrigation repair services irrigation repairs: martinique slope emerg irrigation repairs:various parks emerg irrigation repairs:various parks emerg irrigation repairs:various parks emerg irrigation repair:temeku hills emerg irrigation repairs:various parks 159034 06/27/2013 016021 FACCH INA, ROBERTA refund:Harveston 11 CFD 03-6 186.55 369.20 115.27 323.53 143.64 89.11 117.85 221.72 1,566.87 775.23 775.23 Pages apChkLst Final Check List Page: 6 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159035 06/27/2013 003347 FIRST BANKCARD CENTER 007282 AMAZON.COM, INC AA BOOKS:LIBRARY 53.05 007282 AMAZON.COM, INC AA misc office supplies: HR 12.82 013692 PATIO WORLD GB misc supplies:childrens museum 241.50 016071 HARBOR FREIGHT TOOLS GB misc tools &equip:PW 1,128.41 016075 TOBIN, JOHN AA digital file event:eco dev 160.00 006952 PAYPAL AA Verisign payflow pro transaction 250.40 007282 AMAZON.COM, INC AA BOOKS:LIBRARY 8.74 007282 AMAZON.COM, INC AA BOOKS:LIBRARY 48.15 007282 AMAZON.COM, INC AA misc office supplies: HR 42.87 007282 AMAZON.COM, INC AA misc office supplies: HR 56.39 007282 AMAZON.COM, INC AA misc office supplies: HR 121.43 007282 AMAZON.COM, INC AA misc office supplies: HR 110.24 000305 TARGET BANK BUS CARD AA misc supplies:TVE2 12.92 SRVCS 007282 AMAZON.COM, INC AA misc office supplies: HR 121.93 001264 COSTCO WHOLESALE SJ misc office supplies:city clerk 29.13 000733 ABBEY PARTY RENTS SJ supplies:council budget wkshp 5/22 51.19 013301 RED GINGER CHINA BISTRO SJ MEAL: COUNCIL CLOSED MTG 5/14 138.53 014115 GAMBLING COWBOY SJ MEAL: COUNCIL CLOSED MTG 5/28 216.00 CHOPHOUSE, THE 015421 SURVEYMONKEY.COM SJ surveys membership:HR 204.00 015849 GARYAUSTIN ADVERTISING SJ promo items:citymgr 619.00 006952 PAYPAL SJ Apr photos:reality rally 2013:eco dev 150.00 006952 PAYPAL KH flyer postings:18 Tem schools 306.00 006952 PAYPAL MH Verisign payflow pro transaction 59.95 013338 APPLE STORE MH COMPUTER EQUIP RELACEMENT 268.92 013338 APPLE STORE MH MISC TOOLS & EQUIP:LIBRARY 1,074.66 MH over limit fee 39.00 011596 ENR.COM MH Article:City Cost Index -LA 9.95 007282 AMAZON.COM, INC MH misc tools & equip: IT 677.22 007282 AMAZON.COM, INC MH misc tools & equip: IT 1,082.43 Pages apChkLst Final Check List Page: 7 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 013851 STORM SOURCE, LLC MH appointment plus: IT 40.00 003964 OFFICE DEPOT BUSINESS SVS MH PRINTER TONER:000NCIL 347.72 DIV 004811 HEWLETT PACKARD MH replacement printers:council 755.98 007282 AMAZON.COM, INC AA BOOKS:LIBRARY 17.79 8,456.32 159036 06/27/2013 010326 G E MOBILE WATER, INC washer supplies: Sta 73 63.73 washer supplies: Sta 73 59.00 washer supplies: Sta 73 25.92 148.65 159037 06/27/2013 003946 GT ENTERTAINMENT SKATE PARK COMPETITION:DJ SVCS 500.00 500.00 5/25 159038 06/27/2013 013076 GAUDET, YVONNE M. 159039 06/27/2013 014234 GEARS 2 ROBOTS, LLC 159040 06/27/2013 016049 GHAZZALI, FARIDAH TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings refund:Harveston II CFD 03-06 1,463.00 399.00 1,862.00 1,575.00 1,596.88 3,171.88 775.23 775.23 159041 06/27/2013 000177 GLENN IES OFFICE PRODUCTS MISC OFFICE SUPPLIES:FINANCE 795.00 INC 159042 06/27/2013 003792 GRAINGER 159043 06/27/2013 016029 GVURINA, DENNIS MISC OFFICE SUPPLIES: TCC MISC OFFICE SUPPLIES: FIRE misc office supplies:history museum MISC OFFICE SUPPLIES:B&S MISC OFFICE SUPPLIES:PLANNING misc ofc supplies: city clerk MISC OFFICE SUPPLIES:LIBRARY misc office supplies:support srvcs misc ofc supplies:central services US AND STATE FLAGS: VAR LOCATIONS 397.75 1,298.14 280.37 127.73 337.08 434.01 1,165.61 224.82 362.03 1,879.20 7,301.74 EMERGENCY SUPPLIES TCC 2,140.48 EMERGENCY SUPPLIES: TCC 528.28 EMERGENCY SUPPLIES: TCC 259.91 CERT supplies: TCC 1,536.24 CERT supplies: TCC 300.29 CERT supplies: TCC 418.61 fire/medical equipment: Medics 271.02 fire/medical equipment: Medics 30.19 5,485.02 refund:Harveston 11 CFD 03-06 775.23 775.23 159044 06/27/2013 016069 HANNIE, JENNIFER refund:summer day camp 0405.202 345.60 345.60 Page:7 apChkLst Final Check List Page: 8 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159045 06/27/2013 002109 HD SUPPLY CONSTR. SUPPLY MISC MAINT SUPPLIES:PW STREET LTD MAINT 159046 06/27/2013 001135 HEALTHPOINTE MEDICAL MAY EMP INDUSTRIAL CARE GROUP INC SRVCS:HR 159047 06/27/2013 016026 HEFFEL, ANDREW P. 159048 06/27/2013 015654 HERMES, WILLIAM KENNETH 159049 06/27/2013 004811 HEWLETT PACKARD refund:Harveston II CFD 03-6 PERFORMANCE:BLUES BALLOONS & BBQ 6/28 276.37 276.37 700.00 700.00 220.14 220.14 1,000.00 1,000.00 computer equipment: Library 4,380.48 REPLACEMENT SERVER:LIBRARY 15,356.48 19,736.96 159050 06/27/2013 010210 HOME DEPOT SUPPLY INC, MISC MAINT SUPPLIES: VARIOUS 298.61 THE FACILITIES small tools & equip: foc 882.87 1,181.48 159051 06/27/2013 008356 HORIZON MECHANICAL OF water heater maint srvcs: civic ctr 1,964.00 1,964.00 CALIF 159052 06/27/2013 009135 IMPACT MARKETING & DESIGN UNIFORMS: THEATER STAFF 403.70 403.70 INC 159053 06/27/2013 004221 INLAND EMPIRE AFFILIATE OF FY12-13 Council csf funding prgm 225.00 225.00 159054 06/27/2013 003266 IRON MOUNTAIN OFFSITE OFFSITE MEDIA STORAGE:RECORDS 535.78 535.78 159055 06/27/2013 016093 JAWORSKI, JAMES & LINDA refund:Harveston 11 CFD 03-6 482.73 482.73 159056 06/27/2013 015673 JDS VIDEO & MEDIA VIDEO PRODUCTION:ECO DEV 825.00 825.00 PRODUCTIONS 159057 06/27/2013 016048 JEFFREY,ALINA refund:Harveston 11 CFD 03-06 775.23 775.23 159058 06/27/2013 016035 KAUFMAN, HEIDI A. refund:Harveston 11 CFD 03-06 775.23 775.23 159059 06/27/2013 001091 KEYSER MARSTON MAY REAL ESTATE 2,257.50 2,257.50 ASSOCIATES INC CONSULTING:HOUSING 159060 06/27/2013 001282 KNORR SYSTEMS INC water feature part: wolf creek park 259.01 259.01 159061 06/27/2013 015024 KRAFT, JENNY refund:Teen radio 1135.202 68.00 68.00 Pages apChkLst Final Check List Page: 9 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159062 06/27/2013 007188 LAERDAL MEDICAL CORP. CPR/First aid supplies: medics 159063 06/27/2013 004412 LEANDER, KERRY D. TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 159064 06/27/2013 003726 LIFE ASSIST INC emergency medical equip: TCC 159065 06/27/2013 008610 M C R STAMPS DJ services:high hopes prgm 159066 06/27/2013 003782 MAIN STREET SIGNS misc street signs: pw street maint div 159067 06/27/2013 000944 MCCAIN TRAFFIC SUPPLY INC traffic signal equip:pw traffic div 159068 06/27/2013 003752 MCMASTER-CARR SUPPLY recreation equipment:children's museum COMPANY 159069 06/27/2013 016051 MEJIA, ESMERALDA refund:Harveston II CFD 03-06 159070 06/27/2013 016050 MEJIA, JOSE & CRISTINA refund:Harveston 11 CFD 03-06 159071 06/27/2013 006571 MELODY'S AD WORKS INC. reimbursables:old town promotions 159072 06/27/2013 012580 MINUTEMAN PRESS correction notice: Code Enf printing srvcs:planning 2,958.93 2,958.93 350.00 1,078.00 1,253.00 2,681.00 2,922.71 2,922.71 25.00 25.00 258.77 258.77 3,572.92 3,572.92 53.83 53.83 775.23 775.23 775.23 775.23 357.79 357.79 300.74 45.21 345.95 159073 06/27/2013 014582 MIRAMONTES, SHEILA reimb:show poster supplies:Merc 264.46 264.46 159074 06/27/2013 001067 MITY LITE INC TABLES:SENIOR CENTER 4,291.32 4,291.32 159075 06/27/2013 010990 MOORE IACOFANO GOLTSMAN JAN -MAR WEBSITE MAINT SVCS:PLNG 500.00 INC APR -JUNE WEBSITE MAINT SVCS:PLNG 500.00 1,000.00 159076 06/27/2013 005872 MUNICIPAL INFO SYS ASSN OF M.I.S.A.C. mbrshp:Heslin, M. 615.00 615.00 CAL 159077 06/27/2013 004238 MURRIETA, CITY OF Feb '13 -Mar '14 exportermag:eco dev 1,800.00 1,800.00 159078 06/27/2013 001986 MUZAK LLC June Echostar video prgmi 128.31 June dish networking prgm 55.00 183.31 Page9 apChkLst 06/27/2013 4:28:58PM Final Check List CITY OF TEMECULA Page: 10 Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 159079 06/27/2013 010168 MYERS & SONS HI -WAY SAFETY INC 159080 06/27/2013 006077 N T H GENERATION COMPUTING INC 159081 06/27/2013 002925 NAPAAUTO PARTS 159082 06/27/2013 006087 NATURE WATCH 159083 06/27/2013 016025 NORMAND, BRIAN P. 159084 06/27/2013 016037 NOVIELLO, RICHARD & MARY ANN 159085 06/27/2013 003964 OFFICE DEPOT BUSINESS SVS DIV 159086 06/27/2013 002105 OLDTOWN TIRE & SERVICE 159087 06/27/2013 002105 OLDTOWN TIRE & SERVICE 159088 06/27/2013 005656 PAPA 159089 06/27/2013 006552 PAINTED EARTH 159090 06/27/2013 016092 PAU BA VALLEY 159091 06/27/2013 003663 PECHANGA BAND OF LUISENO 159092 06/27/2013 008143 PETERS, MATT (Continued) Description Amount Paid Check Total traffic safety supplies: pw street maint tech goods & software:commvalult auto parts & supplies: Sta 92 MISC AUTO PARTS & SUPPLIES misc supplies:explorers pgrm refund:Harveston II CFD 03-6 refund:Harveston 11 CFD 03-06 MISC OFFICE SUPPLIES:HARVESTON CTR MISC OFFICE SUPPLIES:HARVESTON CI MISC OFFICE SUPPLIES:HARVESTON CI Office supplies: theater Office supplies: theater MISC OFFICE SUPPLIES:TCSDADMIN MISC OFFICE SUPPLIES:TCSDADMIN MISC OFFICE SUPPLIES:TCSDADMIN MISC OFFICE SUPPLIES:PW TRAFFIC MISC OFFICE SUPPLIES:PW DEPTS MISC OFFICE SUPPLIES:PW DEPTS City Vehicle Maint Svcs:bldg & safety City Vehicle Maint Svcs:I.T./Records PW stafftrng:KH 8/1/13 Excursion:summer day camp 6/13 refund:sec dep:CRC pool 4/22-5/17 tribal monitoring:btrfld computer loan program 4,909.68 6,890.00 72.47 58.28 196.30 775.23 775.23 308.88 133.10 34.31 53.08 10.09 56.98 166.97 27.64 258.22 27.72 273.88 359.34 36.35 80.00 1,871.31 150.00 8,393.86 1,890.84 4,909.68 6,890.00 130.75 196.30 775.23 775.23 1,350.87 359.34 36.35 80.00 1,871.31 150.00 8,393.86 1,890.84 Page:10 apChkLst Final Check List Page: 11 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159093 06/27/2013 000249 PETTY CASH 159094 06/27/2013 016036 PORCARO, NICHOLAS & DOROTHY 159095 06/27/2013 000262 RANCHO CALIF WATER DISTRICT 159096 06/27/2013 016044 RAY, RICHARD & LINDA 159097 06/27/2013 000271 RBF CONSULTING 159098 06/27/2013 013832 RBF CONSULTING 159099 06/27/2013 004822 RIVERSIDE TRANSIT AGENCY 159100 06/27/2013 001048 ROSAS CANTINA RESTAURANT 159101 06/27/2013 008818 ROTARY CLUB OF TEMECULA 159102 06/27/2013 000277 S & S ARTS & CRAFTS INC 159103 06/27/2013 005329 SAFE ALTERNATIVE FOR EVERYONE 159104 06/27/2013 016043 SANDERS, GEOFFREY& LINDA 159105 06/27/2013 016038 SCHUCH, GARY 159106 06/27/2013 011511 SCUBA CENTER TEMECULA 159107 06/27/2013 006043 SDSU FOUNDATION Description Amount Paid Check Total Petty Cash Reimbursement refund:Harveston II CFD 03-06 May D.C. meter:29119 Margarita Rd May water meter-comm:28933 Lake Frnt May Lndscp meter:Calle Elenita May various water meters:PW May var water meters:TCSD svc lev C refund:Harveston 11 CFD 03-06 MAY ENG SRVCS:I-15/SR-79 U LT INTRCHG RIPARIAN HABITAT PLANS & SPECS:F.V. PKWY Apr trolly services May trolly services CATERING SVCS:FIRE:4TH OF JULY EVENT FY 12-13 Council csf funding pgrm Misc supplies:crc teen room Misc supplies:crc events & day camp FY 12-13 Council csf funding prgm FY 12-13 Council csf funding pgrm refund:Harveston 11 CFD 03-06 refund:Harveston 11 CFD 03-06 TCSD Instructor Eamings TCSD Instructor Eamings 5/14-6/30 wild life linkage cameras 159108 06/27/2013 009213 SHERRY BERRY MUSIC Settlement:Jazz...Merc 6/20 655.13 775.23 655.13 775.23 18.94 107.75 107.78 388.64 20,269.86 20,892.97 775.23 775.23 22,007.91 22,007.91 58.32 58.32 1,678.74 1,678.74 3,357.48 237.60 237.60 250.00 250.00 243.29 207.72 451.01 500.00 3,500.00 4,000.00 775.23 775.23 775.23 775.23 56.00 504.00 560.00 5,820.27 5,820.27 464.80 464.80 Page:11 apChkLst Final Check List Page: 12 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159109 06/27/2013 004814 SIMON WONG ENGINEERING May const support srvcs:main st bridge INC 159110 06/27/2013 000645 SMART & FINAL INC 159111 06/27/2013 000537 SO CALIF EDISON MISC SUPPLIES:MPSC Misc supplies:cultural event pgrms Misc supplies:cultural event pgrms Misc supplies:cultural event pgrms Misc supplies:human services pgrm misc supplies:Team PACE events May -Jun 2-33-357-5785:44747 Redhawk May -Jun 2-34-624-4452:32131 S Loop rd May 2-28-331-4847:32805 Pauba LS -3 159112 06/27/2013 000282 SO CALIF MUNICIPAL ATHLETIC 2013 membership: KH/MW/JW 12,962.53 12,962.53 89.17 157.88 273.19 108.02 271.40 153.12 33.30 846.15 94.33 1,052.78 973.78 210.00 210.00 159113 06/27/2013 002503 SOUTH COAST AIR QUALITY Ann'1 operating fees:library 317.07 159114 06/27/2013 000519 SOUTH COUNTY PEST CONTROL INC Ann'1 emissions fee:library PEST CONTROL SRVCS: VARIOUS PARKS pest control srvcs: pbsp 6/13 PEST CONTROL SRVCS: PBSP pest control srvcs: pbsp 6/12 pest control srvcs: harveston park 6/4 pest control srvcs: code enforcement pest control srvcs: code enforcement pest control srvcs: wolf crk lane 5/23 PEST CONTROL SERVICES: OATC 159115 06/27/2013 013935 SOUTHERN CALIFORNIA new meter svc:FV pkwy Ph 1- brig EDISON CO 159116 06/27/2013 016040 STEPHEN ARTHUR GARZA&, refund:Harveston 11 CFD 03-06 AMY KATHLEEN WELLMAN 159117 06/27/2013 013331 STUDENT OF THE MONTH FY12-13 Council csf funding pgrm PRGM, INC 159118 06/27/2013 015561 SULLIVAN, MICHAEL J. PERFORMANCE:TEMECULAART FESTIVAL 6/21 159119 06/27/2013 009811 SUNNY HILLS TOWING INC VEHICLE TOWING SRVCS:TEMECU LA POLICE 159120 06/27/2013 007698 SWANK MOTIONS PICTURES, Movie rental:movies/park prgm 6/14 INC. 117.87 434.94 493.00 94.00 70.00 94.00 94.00 94.00 160.00 94.00 48.00 628.37 775.23 750.00 750.00 1,241.00 628.37 775.23 750.00 750.00 450.00 450.00 401.50 401.50 Page:12 apChkLst Final Check List Page: 13 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159121 06/27/2013 013387 SWEEPING UNLIMITED INC Jun sweeping srvcs: of parking garage 159122 06/27/2013 003599 TY LIN INTERNATIONAL 159123 06/27/2013 000305 TARGET BANK BUS CARD SRVCS 500.00 500.00 3/30-4/26 CONSULTING 195,558.18 S RVCS: F.V.P KWY/115 3/30-4/26 CONSULTING SRVCS:WNCHST 102,153.69 Misc supplies:summer day camp 78.83 Hospitality & misc supplies:theater 92.93 Misc supplies:mpsc pgrm 73.83 Misc supplies:harveston center 269.33 Misc supplies:summer day camp 112.77 Misc supplies:summer day camp/crc 482.01 Misc supplies:family fun nights 146.75 Misc supplies:tiny tot pgrm 81.14 Misc supplies:skate park 24.46 Misc supplies:skate park 38.50 Misc supplies:Team PACE events 214.31 297,711.87 1,614.86 159124 06/27/2013 010679 TEMECULA AUTO Vehicle maint & repair: Prevention 149.55 REPAIR/RADIATOR Vehicle maint & repair: Prevention 307.16 456.71 159125 06/27/2013 013184 TEMECULA LUISENO refund:sec dep:C RC pool 150.00 150.00 159126 06/27/2013 016019 TEMECULA RETIREMENT refund:Harveston II CFD 03-6 88,268.41 88,26841 RESIDENCE 159127 06/27/2013 004209 TEMECULA SUNRISE ROTARY Apr -Jun bus bench install & maint:PW 2,512.50 2,512.50 FOUND. 159128 06/27/2013 011736 TEMECULA TROPHY INC Recognition awards:human srvcs pgrm 301.32 301.32 159129 06/27/2013 016091 TEMECULA VALLEY refund:sec dep:C RC pool 150.00 150.00 159130 06/27/2013 010046 TEMECULA VALLEY APR 2013 BUS IMPRV DISTRICT 100,523.45 100,52345 CONVENTION & ASMNTS 159131 06/27/2013 004118 TEMECULA VALLEY FY 12-13 Council csf funding prgm 2,000.00 2,000.00 GENEALOGICAL 159132 06/27/2013 009194 TEMECULA VALLEYNEWS Jun advertising: Theater 143.20 143.20 159133 06/27/2013 000306 TEMECULA VALLEY PIPE & irrigation/plumbing supplies:var parks 88.00 88.00 SUPPLY Page:13 apChkLst Final Check List Page: 14 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159134 06/27/2013 004274 TEMECULA VALLEY SECURITY locksmith srvcs: ymca at marg park 593.60 CENTR emerg locksmith repairs: hist museum 187.13 780.73 159135 06/27/2013 016090 TIME MACHINE USA refund:sec dep:picnic rental:RRSP 200.00 200.00 159136 06/27/2013 010276 TIME WARNER CABLE July high speed internet:civic center 4,207.71 4,207.71 159137 06/27/2013 000319 TOMARK SPORTS INC Misc sports equip:sports pgrm 2,808.00 Misc supplies:crc pgrms 185.44 2,993.44 159138 06/27/2013 007433 TOVEY SHULTZ C/O 13 prgs pmt: Roripaugh Fire Stn 9,108.25 9,108.25 CONSTRUCTION INC 159139 06/27/2013 006192 TRISTAFF GROUP TEMP HELP 06/09 LAULU, P. 1,104.00 1,104.00 159140 06/27/2013 011659 ULINE INC Small tools & equip:csd 362.72 362.72 159141 06/27/2013 002110 UNITED RENTALS NORTH misc supplies:pw street maint 31.88 AMERICA 159142 06/27/2013 004261 VERIZON misc supplies:pw street maint misc supplies:pw street maint Jun xxx-8165 alarm lines:enterprise cir Jun xxx-5072 general usage May xxx-0074 general usage 71.73 30.68 97.50 1,638.00 2,949.28 134.29 4,684.78 159143 06/27/2013 004789 VERIZON Jun Internet svcs: Library 174.99 Jun Internet svcs:Tem PD DSL 49.99 224.98 159144 06/27/2013 003487 VETERANS OF FOREIGN FY 12-13 Council csf funding pgrm 2,250.00 2,250.00 WARS 4089 159145 06/27/2013 009101 VISION ONE INC 2 PRINTERS: THEATER 2,747.52 2,747.52 159146 06/27/2013 001342 WAXIE SANITARY SUPPLY INC MISC CLEANING SUPPLIES: CIVIC 518.40 518.40 CENTER 159147 06/27/2013 003730 WEST COASTARBORISTS INC tree trim & removal: wnchstr crk slope tree trims & removals: crc/mpsc tree trim & removal: vail ranch slope trim & remove trees: temeku hills slope tree trim & removals: various parks tree trim & removal: vail ranch slope emerg tree maint srvcs: var slope sites emerg tree maint srvcs: var slope sites TREE TRIM & MAINT SRVCS: PW STREE 2,310.00 1,909.00 1,431.00 4,070.00 8,640.00 3,944.00 276.00 4,355.00 974.00 27,909.00 Page:14 apChkLst Final Check List Page: 15 06/27/2013 4:28:58PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159148 06/27/2013 016041 WHITE, AD MILA & KENNETH refund:Harveston 11 CFD 03-06 159149 06/27/2013 014781 WILLIAMS ARCHITECTS, INC. EWA# 2 DSGN SRVCS: TCC RENOVATION EWA# 1, 1.2 DSGN SRVCS: TCC RENOV) EWA# 1, 1.1 DSGN SRVCS: TCC RENOV) 159150 06/27/2013 004567 WITCHER ELECTRIC 159151 06/27/2013 016042 YABUT, RU BAN & CECILIA 775.23 775.23 554.40 665.10 705.00 1,924.50 replace copper wire:basic etc:fv interch 7,785.00 Electrical repair: Sta 92 refund:Harveston 11 CFD 03-06 159152 06/27/2013 000348 ZIGLER, GAIL Reimb:recreation supplies -cultural event 1,270.00 9,055.00 775.23 775.23 61.35 61.35 Grand total for UNION BANK OF CALIFORNIA: 1,302,430.21 Page:15 apChkLst Final Check List Page: 16 06/27/2013 4:28:58PM CITY OF TEMECULA 178 checks in this report. Grand Total All Checks. 1,302,430.21 Page:16 apChkLst Final Check List Page: 1 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 2206 07/03/2013 010349 CALIF DEPT OF CHILD SUPPORT 2207 07/03/2013 000245 PERS-HEALTH INSUR PREMIUM 2208 07/03/2013 000642 TEMECULA CITY FLEXIBLE 2209 07/03/2013 000246 PERS (EMPLOYEES' RETIREMENT) 2210 07/03/2013 001065 NATIONWIDE RETIREMENT SOLUTION 2211 07/03/2013 000389 NATIONWIDE RETIREMENT SOLUTION 2212 07/03/2013 000283 INSTATAX (IRS) 2213 07/03/2013 000444 INSTATAX (EDD) 2214 07/03/2013 000194 IC MA RETIREMENT -PLAN 303355 159154 07/03/2013 003552 A F L A C 159155 07/03/2013 003392 AARON BROTHERS ART & FRAMING 159156 07/03/2013 003951 ALL AMERICAN ASPHALT 159157 07/03/2013 008314 AQUATIC DESIGN GROUP 159158 07/03/2013 003814 BALLREICH, MICHAELA 159159 07/03/2013 008605 BONTERRA CONSULTING 159160 07/03/2013 016104 BRADY, SAMANTHA Description Amount Paid Check Total Support Payment Blue Shield Access+ Payment PERS Health Admin Cost Payment Child Care Reimbursement Payment PERS ER Paid Member Contr Payment Nationwide Retirement Payment OBRA- Project Retirement Payment Federal Income Taxes Payment State Disability Ins Payment ICMA Retirement Trust 457 Payment AFLAC Cancer Payment office supplies: theater STP NTC:PDQ ENTERPRISES:PAVEMNT REHAB MAYCONST:PAVEMENT REHAB-YNEZ R design consulting svcs: crc pool rm Reimb:cables:TP Library 3/9-4/19 CONSULTSVCS:PECH PKWY ENVIRO 4/20-5/17 CONSULTSVCS:RRSP DESILT Refund:security deposit/harv. cntr 6/21 1,704.33 0.00 98,946.38 5,400.89 142,951.87 14,940.72 6,030.74 85,365.95 23,703.70 5,799.75 2,132.26 1,080.00 -6,710.75 296,611.06 15,000.00 110.10 5,562.49 1,354.50 200.00 1,704.33 98,946.38 5,400.89 142,951.87 14,940.72 6,030.74 85,365.95 23,703.70 5,799.75 2,132.26 1,080.00 289,900.31 15,000.00 110.10 6,916.99 200.00 Pagel apChkLst Final Check List Page: 2 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159161 07/03/2013 014726 CHAPTER 13 STANDING SUPPORT PMT 182.77 182.77 TRUSTEE 159162 07/03/2013 004405 COMMUNITY HEALTH Community Health Charities Payment 44.00 44.00 CHARITIES 159163 07/03/2013 014663 CONTROL TECH WEST, INC. traffic adaptive srvcs:PW traffic div 993.60 993.60 159164 07/03/2013 010331 COOPER, JOSIAH Reimb:refreshments:summer day camp 80.94 80.94 159165 07/03/2013 001264 COSTCOWHOLESALE MISC SUPPLIES:HISTORY MUSEUM 138.77 TV & DVD PLAYER FOR EXHIBIT:TVM 659.52 MISC SUPPLIES:HISTORY MUSEUM 322.10 misc supplies:TVE2 353.54 MISC SUPPLIES FOR 4TH OF JULY: FIRE 123.37 1,597.30 159166 07/03/2013 016107 D'ALTO PARTNERS LLC REFUND:ENG GRAD DEP:LD08-063GR 5,000.00 5,000.00 159167 07/03/2013 004799 E C S IMAGING INC SOFTWARE SUPPORT & 2,750.00 2,750.00 MAINT: LASE RFICHE 159168 07/03/2013 000395 ECONOMIC DEVELOPMENT CORP 2013 ECONOMIC CONE SPONSORSHIP 1,500.00 1,500.00 159169 07/03/2013 013109 ESPINOZA, PAM computer loan program 2,000.00 2,000.00 159170 07/03/2013 001056 EXCEL LANDSCAPE irrigation repair srvcs: fire sta 84 265.81 265.81 159171 07/03/2013 014819 FLATIRON WEST, INC. APR CONST:FRENCH VALLEY PKWY 779,707.29 779,707.29 159172 07/03/2013 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 135.00 135.00 159173 07/03/2013 001937 GALLS INC uniforms:Police volunteers 8.00 8.00 159174 07/03/2013 003592 GRANITE CONSTRUCTION May Const:main street bridge 155,737.30 155,737.30 159175 07/03/2013 015451 GREATAMERICA FINANCIAL JULY COPIER LEASES:CIVIC CENTER, 1,341.70 SVCS TVE2 JULY COPIER LEASES:CIVIC CENTER 289.44 1,631.14 159176 07/03/2013 008081 HALL & FOREMAN INC 4/27-5/31 CONSULT SVCS:PAVEMNT 18,588.48 REHAB 4/27-5/31 ENG SVCS:OT STORM DRAIN 4,620.00 23,208.48 Page2 apChkLst Final Check List Page: 3 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159177 07/03/2013 004188 HARRIS & ASSOCIATES MAY CONST MGMTSVCS:FRNCH VLY INTERCHG 159178 07/03/2013 000520 HDL COREN & CONE INC JAN -MAR CONSULTING SRVCS:PROPERTY TAX 159179 07/03/2013 004984 INDEPENDENT ROOFING CONSULTANT ROOF CONSULTING SVCS:PW FIRE STN 84 137,434.22 137,434.22 5,250.00 5,250.00 1,500.00 1,500.00 159180 07/03/2013 012883 JACOB'S HOUSE INC Jacob's House Charity Payment 80.00 80.00 159181 07/03/2013 014869 JEAN -LOUIS, WON -LEE refund:sec dep:rm rental:crc 6/22 143.45 143.45 159182 07/03/2013 000482 LEIGHTON CONSULTING INC 4/29-5/31 GEOTECH SVCS:RORI RNCH 15,995.80 15,995.80 ST IMPR 159183 07/03/2013 014228 LSK, LLC JULY FACILITY LEASE 4,993.56 4,993.56 PMT:HARVESTON CTR 159184 07/03/2013 013982 MCI COMM SERVICE Jun xxx-0714 gen usage:PD mall alarm 31.19 Jun xxx-0346 general usage 3042 61.61 159185 07/03/2013 016106 MANZO, CHRISTOBAL 159186 07/03/2013 003076 MET LIFE INSURANCE COMPANY 159187 07/03/2013 015670 METALOGRAPHY, INC. 159188 07/03/2013 009541 MEYER AND ASSOCIATES 159189 07/03/2013 005887 MOFFATT & NICHOL Refreshments:4th of July 300.00 300.00 MetLife Dental Insurance Payment 7,640.18 7,640.18 foam core & mount proj:city mgr 21.60 21.60 MAY THEATER REMEDIATION:PWCIP 7,230.00 7,230.00 4/28-5/25 ENG/CONST SRVCS:FRENCH 10,322.00 10,322.00 ENGINEERS VLY 159190 07/03/2013 015164 NATURES IMAGE, INC 159191 07/03/2013 006140 NORTH JEFFERSON BUSINESS PARK May Enviro mitigation:french vly 1,452.95 retention:french vly interchg JUL-SEP ASSN DUES XX17:FRNCH VLY INTERCH JUL-SEP ASSN DUES XX20:FRNCH VLY I JUL-SEP ASSN DUES XX16:FRNCH VLY I 159192 07/03/2013 016102 OCTA-LGBS toll road usage fee:pw park maint 7,086.59 8,539.54 498.15 676.82 536.01 1,710.98 80.00 80.00 Pages apChkLst 07/03/2013 2:35:06PM Final Check List CITY OF TEMECULA Page: 4 Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 159193 07/03/2013 003964 OFFICE DEPOT BUSINESS SVS DIV 159194 07/03/2013 002105 OLD TOWN TIRE & SERVICE 159195 07/03/2013 016105 PAT, VESEY 159196 07/03/2013 000249 PETTY CASH 159197 07/03/2013 005820 PRE -PAID LEGAL SERVICES INC 159198 07/03/2013 014379 PROFESSIONAL IMAGE ADVERTISING 159199 07/03/2013 004519 PYRO SPECTACULARS INC 159200 07/03/2013 001416 QUICK CRETE PRODUCTS INC 159201 07/03/2013 002176 RANCHO CALIF BUS PK ASSOC 159202 07/03/2013 002072 RANCHO CALIF WATER DIST-FEES 159203 07/03/2013 000262 RANCHO CALIF WATER DISTRICT (Continued) Description Amount Paid Check Total MISC OFFICE SUPPLIES:FINANCE MISC OFFICE SUPPLIES:FINANCE Business cards:Police Misc office supplies:police mall office Misc office supplies:police mall office Misc office supplies:police mall office Misc office supplies:police mall office Misc office supplies:police mall office Misc office supplies:police mall office Misc office supplies:old town pd office Misc office supplies:police mall office credit:misc office supplies/human srvcs Misc office supplies:human services City Vehicle Maint Svcs:PW Land Dev Refund:special eventftcsd Petty Cash: 4th of July PrePaid Legal Services Payment STORAGE & MAINT:STREET BANNERS Balance dueffireworks display:4th of trash receptacles: various park sites Jul -Sept bus.park assn. dues:TVE2 Jul -Sept bus.park assn. dues:Diaz Rd Jul -Sept bus.park assn. dues:FOC Deposit:plan ck fees/f.v.pkwy intrchg Jun PW Various Water Meters Jun Various Water Meters Jun Lndscp meter:Campanula way May water meter:30875 Rancho vista May water meter:30650 Pauba Rd May D.C. water meter:30650 Pauba Rd 364.72 36.64 143.42 32.80 20.95 5.35 8.70 279.87 110.28 164.67 89.59 -140.39 92.87 693.65 35.00 1,500.00 179.40 139.10 18,750.00 4,762.80 1,294.03 1,177.57 1,067.57 1,500.00 2,513.33 23,509.50 61.47 568.19 507.78 20.09 1,209.47 693.65 35.00 1,500.00 179.40 139.10 18,750.00 4,762.80 3,539.17 1,500.00 27,180.36 Page4 apChkLst Final Check List Page: 5 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159204 07/03/2013 005383 RANCHO SPRINGS MEDICAL CRIME VICTIM EXAMS:POLICE CENTER 159205 07/03/2013 011853 RANCON COMMERCE CNTR PH2,3&4 900.00 900.00 Jul -Sept bus.park assn. dues:Stn 73 490.31 Jul -Sept bus.park assn. dues:Ovdnd Prjt 170.19 Jul -Sept bus.park assn. dues:Ovdnd Prjt 239.08 899.58 159206 07/03/2013 000873 ROBERTS, RONALD H. Reimb:APTA rail conf 6/1-5 718.78 718.78 159207 07/03/2013 001048 ROSAS CANTINA Gift certificates.:13 Street Painting 750.00 750.00 RESTAURANT 159208 07/03/2013 015895 RSVP TAMPA, INC. Shipping cost:Return of Hadey Ead 750.00 750.00 159209 07/03/2013 009196 SACRAMENTO THEATRICAL SOUND/LIGHTING SUPPLIES: 3,332.02 3,332.02 LIGHTING THEATER 159210 07/03/2013 016108 SAFE CONSTRUCTION refund:eng grad dep:TM 3883 500.00 500.00 159211 07/03/2013 007582 SAFEGUARD DENTAL & VISION SafeGuard Vision Plan Payment 858.54 858.54 159212 07/03/2013 013582 SAN DIEGU ITO PUBLISHERS Printing srvcs:City newsletter 4,617.06 INC Printing srvcs:City newsletter 369.37 4,986.43 159213 07/03/2013 013376 SECURITY SIGNAL DEVICES replace smoke detector parts: garage 265.68 265.68 INC 159214 07/03/2013 008529 SHERIFFS CIVIL DIV- SUPPORT PMT 300.00 300.00 CENTRAL 159215 07/03/2013 004498 SIEMENS INDUSTRY, INC. fire alarm prey maint srvcs: civc ctr 4,650.00 Jun st light maint srvcs: old town 1,874.01 6,524.01 159216 07/03/2013 000645 SMART& FINAL INC MISC SUPPLIES:MPSC SPECIAL 161.74 EVENTS PGRM MISC SUPPLIES:MPSC SPECIAL EVENT: 6945 Misc supplies:human services pgrm 75.21 306.40 159217 07/03/2013 000824 SO CALIF ASSN OF FY 13/14 agency membership dues GOVERNMENTS 9,632.00 9,632.00 Pages apChkLst Final Check List Page: 6 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 159218 07/03/2013 000537 SO CALIF EDISON (Continued) Description Amount Paid Check Total Jun 2-35-074-2847:27495 Enterprise cirw 41.84 May 2-35-403-6337:41375 McCabe Ct 189.25 Jun 2-30-520-4414:32781 Tem pkwy LS3 985.76 Jun 2-21-981-4720:30153 Tem pkwy tpp 21.16 Jun 2-28-904-7706:32329 Overland LS3 137.01 Jun 2-14-204-1615:30027 Front st rdio 40.79 Jun 2-35-164-3663:42335 Meadows pkwy 26.37 Jun 2-35-164-3770:43487 Butterfield stg 33.66 Jun 2-29-807-1093:28079 Diaz rd PED 26.38 Jun 2-29-807-1226:28077 Diaz rd PED 26.68 Jun 2-31-031-2616:27991 Diaz rd PED 26.82 Jun 2-31-419-2873:43000 Hwy -395 25.75 Jun 2-29-953-8082:31523 Wolfvly rd 31.36 Jun 2-35-421-1260:41955 4th St LS3 19.70 Jun 2-31-912-7494:28690 Mercedes St 536.35 Jun 2-29-953-8249:46497 Wolf crk dr 30.39 Jun 2-29-933-3831:43230 Bus pk dr 1,876.03 Jun 2-35-164-3515:32932 Leena way 26.37 Jun 2-35-164-3242:44270 Meadows pkwy 27.48 Jun 2-31-282-0665:27407 Diaz rd PED 27.00 Jun 2-29-657-2787:41638 Winchester 26.05 Jun 2-27-371-8494:42189 Winchester 31.58 Jun 2-29-223-8607:42035 2nd St PED 570.46 Jun 2-34-333-3589:41702 Main St 27.03 Jun 2-31-536-3655:41904 Main St 1,270.05 Jun 2-31-536-3481:41902 Main St 220.05 Jun 2-19-171-8568:28300 Mercedes St 81.92 Jun 2-18-937-3152:28314 Mercedes 820.13 Jun 2-02-351-4946:41845 6th St 1,955.50 Jun 2-32-903-8293:41000 Main St 17,000.92 Jun 2-25-393-4681:41951 Moraga Rd 819.60 June 2-29-295-3510:32211 Wolfvly rd 1,449.32 June 2-29-224-0173:various fire stns 2,371.19 30,799.95 Pages apChkLst Final Check List Page: 7 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159219 07/03/2013 001212 SO CALIF GAS COMPANY 159220 07/03/2013 000519 SOUTH COUNTY PEST CONTROL INC Description Amount Paid Check Total June 101-525-1560-6:27415 Enterprise cir 71.80 June 095-167-7907-2:30650 Pauba Rd 141.43 June 117-188-6393-6:32131 S Loop rd 49.49 Jun 129-582-9784-3:43230 Bus pk dr 105.17 Jun 129-535-4236-7:Civic Center 762.71 Jun 196-025-0344-3:42081 Main 1.01 Jun 055-461-2483-4:40135 Village rd 23.96 Jun 125-244-2108-3:Library 17.83 Jun 181-383-8881-6:Museum 20.88 Jun 021-725-0775-4:Senior Center 81.81 Jun 026-671-2909-8:Comm Theater 35.10 Jun 101-525-0950-0:28816 Pujol St 23.93 Jun 091-024-9300-5:30875 Rancho 1,021.20 Jun 133-040-7373-0:Maint Fac 19.86 Jun 028-025-1468-3:41375 McCabe Ct 18.85 pest control srvcs:pbsp snack bar SP -08 70.00 2,395.03 pest control services:theater 98.00 pest control services:theater 94.00 pest control srvcs: redhawk dog park 188.00 pest control srvcs: redhawk park 94.00 544.00 159224 07/03/2013 007762 STANDARD INSURANCE Mandatory Life Insurance Payment 9,105.89 9,105.89 COMPANY 159225 07/03/2013 012723 STANDARD INSURANCE Voluntary Supp Life Insurance Payment 735.60 735.60 COMPANY 159226 07/03/2013 006145 STENO SOLUTIONS May transcription srvcs:Police 364.70 364.70 TRANSCRIPTION 159227 07/03/2013 001546 STRAIGHT LINE GLASS install table glass: library 344.52 main entry door repairs: library 1,275.50 install window film: civic center 425.00 2,045.02 159228 07/03/2013 003840 STRONGS PAINTING painting improvemnts: hary lake park 7,200.00 7,200.00 159229 07/03/2013 008164 SUN CITY GRANITE INC engraving srvcs: veterans memorial 863.00 863.00 159230 07/03/2013 001547 TEAMSTERS LOCAL 911 Union Dues Payment 4,602.00 4,602.00 159231 07/03/2013 003677 TEMECULA MOTORSPORTS MOTORCYCLE 68.23 LLC REPAIR/MAINT:TEM.P.D. MOTORCYCLE REPAIR/MAINT:TEM.P.D. 235.59 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 327.83 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 231.09 MOTORCYCLE REPAIR/MAINT:TEM.P.D. 541.90 1,404.64 Page:7 apChkLst Final Check List Page: 8 07/03/2013 2:35:O6PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159232 07/03/2013 000668 TIMMY D PRODUCTIONS INC Description Amount Paid Check Total Deposit/technical srvcs:4th of July Jun sound tech srvcs:smr concerts series Sound tech srvcs:summer concerts series 14,000.00 3,000.00 1,875.00 18,875.00 159233 07/03/2013 001561 USA MOBILITY WIRELESS INC Jul -Sept paging/rental svcs:PW 95.13 95.13 159234 07/03/2013 014413 U.S. DEPARTMENT OF SUPPORT PAYMENT 251.10 251.10 EDUCATION 159235 07/03/2013 000325 UNITED WAY United Way Charities Payment 25.00 25.00 159236 07/03/2013 016103 VALENCIA, MAUREEN refund:sec dep:rm rental:harveston 200.00 200.00 159237 07/03/2013 004261 VERIZON Jun xxx-8625 gen usage:Civic Center 97.50 Jun xxx-2886 gen usage:Harveston 89.19 186.69 159238 07/03/2013 007949 WESTERN ARTS ALLIANCE FY 13/14 membership: B. Barnett 400.00 400.00 159239 07/03/2013 005118 WILLCOX, GWEN refund:sec dep:rm rental:hary ctr 6/24 200.00 200.00 159240 07/03/2013 015199 WINTER ADVERTISING dsgn econ dev brochure: econ dev 5,584.60 5,584.60 AGENCY 159241 07/03/2013 015805 YOUNG, RICHARD Performance:smr concert series 7/11 2,100.00 2,100.00 159242 07/03/2013 015441 YOUNGSON, SYLVIA Refund:security deposit/theater 500.00 500.00 159243 07/03/2013 000348 ZIGLER, GAIL Reimb:supplies/business summit © tve2 118.91 118.91 159244 07/03/2013 015197 ZW USA, INC. 30 rolls pet waste bags: various parks 2,641.98 2,641.98 999519 07/03/2013 016095 DELAROSA, PATRICIA refund:sec dep: Harveston 200.00 200.00 999520 07/03/2013 016096 BANISTER, JENNIFER refund:sec dep: Harveston 200.00 200.00 999521 07/03/2013 016097 CRUZ, FRANCINE refund:sec dep: Haveston 200.00 200.00 Grand total for UNION BANK OF CALIFORNIA: 2,058,379.19 Pages apChkLst Final Check List Page: 9 07/03/2013 2:35:O6PM CITY OF TEMECULA 100 checks in this report. Grand Total All Checks. 2,058,379.19 Page9 Item No. 4 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: July 23, 2013 SUBJECT: Approval of the Specifications and Authorization to Solicit Construction Bids for Murrieta Creek Bridge — Overland Drive Phase 1 Demolition, PW13-03 PREPARED BY: Amer Attar, Principal Engineer Chris White, Assistant Engineer RECOMMENDATION: 1. Approve the specifications, and authorize the Department of Public Works to solicit construction bids for Murrieta Creek Bridge — Overland Drive Phase 1 Demolition, PW13-03; 2. Make a finding that this work is exempt from California Environmental Quality Act (CEQA) pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. BACKGROUND: Murrieta Creek Bridge and Overland Drive Extension to Diaz Road project is divided into two phases. Phase 1 of the project consists of constructing Overland Drive between Commerce Center Drive and Enterprise Circle West. Phase 2 will construct Overland Drive between Enterprise Circle West and Diaz Road, including the bridge over Murrieta Creek. One of the buildings acquired as part of this project, located at 27495 Enterprise Circle West, is unsuitable to maintain as a lease and should be demolished to reduce expenses, as well as make way for the future improvements. This project proposes to completely demolish the building and eliminate appropriate utilities and landscaping while leaving the existing parking lot and driveway in place for use by an adjacent organization through an agreement with the City. This work is exempt from the CEQA requirements pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. Section 15301 states that the repair and maintenance of existing structures or facilities with no expansion of use beyond what exists are Class 1 activities, which is exempt from CEQA. Project specifications are complete and the project is ready to be advertised for construction bids. The contract documents are available for review in the office of the Director of Public Works. FISCAL IMPACT: The Murrieta Creek Bridge - Overland Drive Phase 1 Demolition project is a Capital Improvement Project funded by capital project reserves and development impact fees (street improvements). ATTACHMENTS: 1. Location Map 2. Project Description MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Location Aerial Data - March 2010 0 137.5 275 Feet 550 62 City of Temecula Capital Improvement Budget Fiscal Year 2014-18 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Project Description: This project includes the design and construction of a new bridge crossing over Murrieta Creek between Rancho Califomia Road and Winchester Road. This project also includes studying suitable locations for a new crossing, environmental studies, mitigation, acquisition of right-of-way, new road improvements between Murrieta Creek and Commerce Center Drive, and installation of new traffic signals at Overland Drive intersections with Diaz Road, Enterprise Circle West, and Commerce Center Drive. This project will be constructed in two phases. Phase 1 will construct the street improvements between Commerce Center Drive and Enterprise Circle West, and Phase 2 will connect Enterprise Circle West and Diaz Road, including the construction of the bridge over Murrieta Creek. Benefit / Core Value: This project improves traffic circulation and access to Overland Drive freeway over -crossing. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design for the extension of Overland Drive from Commerce Center Drive is complete. The City is working on the right-of-way acquisition and the environmental document. Construction of Phase 1 is scheduled to start during fiscal year 2013-14, and Phase 2 will be completed in fixture years when funding is available. Department: Public Works -Account No. 210.165.602 Level: I Rscal Year Project Cost: mer Years Ended 2013 2013-14 Actual Carryover Adopted 201415 2015-16 2016-17 2017-18 Total Project Experxlttres F4rir t Approprlana1 Prciected Pre4ected Profected Projected Cost Ackninistration $ 264,172 $ 132,234r $ '130,400 $ 576,170 $ 1,102,976 Acquisition $ 2,657,612 $ 2,463,162 $ 265,161 $ 5,385,955 Construction $ 1,702,050 $ 60,000 $ 9,084,100 $10,846,150 Construction Eng neeiing $ 68,082 $ 407,162 $ 475,264 Design $ 568,229 $ 7,020 $ 30,000 $ 60,000 $ 685,249 BINA ronmental $ 54,257 $ 80,753 $ 150,000 $ 285,010 MSHCP $ 56,665 $ 454,205 $ 510,870 Utilities $ 4,095 $ 5,905 $ 10,000 Totals $ 3,56^0,365 $ 4,515,871 $ 455,581 $ - $10,731,657 $ - $ - $19,301,474 Rscal Year Source of Funds: mm Years Ended2013 2013-14 Actual Carryover Adopted 2014-15 2015-16 2016-17 2017-18 Total Project Expencittr Btriget Poprop latla1 Projected Projected Projected Projected Cost Capital Project Rcser\,es $ 213,600 $ 21,822 $ 235,422 DIF (areet Irr{ rwerrents) $ 3,327,765 $ 4,515,871 $ 463,759 $ 8,307,395 Rei rritxrrsement/ Other (ROAD) $ 27,000 $ 27,000 Unspecifierr $10,731,657 $10,731,657 Total Fencing: $ 3.5E3,3E5 $ 4,5'15,87'1 $ 485.581 $ $10,73'1,657 $ - $ - $19,301,474 Futlxe Operation & Maintenance Costs: 2013-14 2014-15 Project cannot be constructed until a fuming source is identified. 63 2015-16 2016-17 2017-188 I $ 1,0201 $ 1,040 I Item No. 5 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: July 23, 2013 SUBJECT: Award of a Construction Contract for the Pavement Rehabilitation Program Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12 PREPARED BY: Amer Attar, Principal Engineer Chris White, Assistant Engineer RECOMMENDATION: 1. Award a Construction Contract to R.J. Noble Company, in the amount of $564,838, for the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $56,483.80, which is equal to 10% of the contract amount; 3. Make a finding that the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: The project proposes to rehabilitate the pavement on Rancho California Road between Ynez Road and Jefferson Avenue / Old Town Front Street, both within the City limits and within portions of the Caltrans right-of-way. On June 27, 2013, two bids were electronically opened and publicly posted on the City's on-line bidding service, PlanetBids. The results were as follows: Base Bid 1. R.J. Noble Company $564,838 2. All American Asphalt $689,689 Staff has reviewed the bid proposals and found R.J. Noble Company to be the lowest responsible bidder. R.J. Noble Company has extensive public contracting experience and has completed numerous similar projects for the City and other agencies. The Engineer's Construction Estimate for the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road) was $595,600. The specifications allow for a schedule of 75 working days, which is an approximate duration of three and one half months. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within ninety days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. The Pavement Rehabilitation Program — Rancho California Road Project (Jefferson Avenue to Ynez Road) involves reconstruction of an existing roadway, entirely within the original road width, therefore, there is no new disturbed area subject to the 5% MSHCP fees, and the project is thus exempt. FISCAL IMPACT: The Citywide Pavement Rehabilitation Program is identified in the City's Capital Improvement Program (CIP) budget for Fiscal Years 2013-17, with funding from Measure A and Capital Projects Reserves. Adequate funds are available in the project account 210.165.655.5804 for the recommend actions. ATTACHMENTS: 1. Contract 2. Project Description 3. Project Location CITY OF TEMECULA, PUBLIC WORKS DEPARTMENT CONTRACT FOR PAVEMENT REHABILITATION PROGRAM — RANCHO CALIFORNIA ROAD (JEFFERSON AVENUE TO YNEZ ROAD) PROJECT NO. PW10-12 THIS CONTRACT, made and entered into the 23rd day of July, 2013, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and R.J. Noble Company, hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PAVEMENT REHABILITATION PROGRAM — RANCHO CALIFORNIA ROAD (JEFFERSON AVENUE TO YNEZ ROAD), PROJECT NO. PW10-12, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PAVEMENT REHABILITATION PROGRAM — RANCHO CALIFORNIA ROAD (JEFFERSON AVENUE TO YNEZ ROAD), PROJECT NO. PW10-12. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for PAVEMENT REHABILITATION PROGRAM — RANCHO CALIFORNIA ROAD (JEFFERSON AVENUE TO YNEZ ROAD), PROJECT NO. PW10-12. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PAVEMENT REHABILITATION PROGRAM — RANCHO CALIFORNIA ROAD (JEFFERSON AVENUE TO YNEZ ROAD) PROJECT NO. PW10-12 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: FIVE HUNDRED SIXTY FOUR THOUSAND EIGHT HUNDRED THIRTY EIGHT DOLLARS and NO CENTS ($564,838), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed 75 working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within 30 days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to 95 percent of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the 30th day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made 60 days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the mariner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within 30 days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. E. In accordance with Section 9-3.2 of the Standard Specifications for Public Works Construction and Section 9203 of the Public Contract Code, a reduction in the retention may be requested by the Contractor for review and approval by the Engineer if the progress of the construction has been satisfactory, and the project is more than 50 percent complete. The Council hereby delegates its authority to reduce the retention to the Engineer. 7. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of $1,000.00 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within 30 calendar days of the occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relation's Internet Web Site at http://www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR'S employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the City who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any City officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the Contractor has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Mailing and Delivery Address: Greg Butler Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR R.J. Noble Company 15505 E. Lincoln Avenue Orange, Ca. 92865 (714) 637-1550 By: Michael J. Carver, President By: Steve Mendoza, Secretary (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney By: Michael S. Naggar, Mayor PM Initials: 0leDate: 2014-15 2016-17 Capital Improvement Budget Fiscal Year 2014-18 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Proiect Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis. Department: Public Works—Account No. 210.165.655 Level: Project Cost: Prior Years Actual Expencitures Rscal Year Baled 2013 2013-14 Carryover Adopted Budget Appropriation 2014-15 Projected 2015-16 2016-17 2017-18 Tatal Project Projected Projected Projected Cost Adrr nistration $ 948,276 $ 17,450 $ 260,000 $ 260,000 $ 260,000 $ 260,000 $ 260,000 $ 2,265,726 Construction $ 7,300,646 $ 4,497,058 $ 3,079,525 $ 4,360,000 $ 4,160,000 $ 4,360,000 $4,360,000 $32,117,229 Construction Engineering $ 86,381 $ 140,878 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 977,259 Design $ 477,055 $ 155,871 $ 30,000 $ 30,000 $ 230,000 $ 30,000 $ 30,000 $ 982,926 Totals $ 8,812,358 $ 4,811,257 $ 3,519,525 $ 4,800,000 $ 4,800,000 $ 4,800,000 $4,800,000 $36,343,140 Source of Funds: Prior Years Actual Expenditures Rscal Year Bided 2013 2013-14 Carryover Adopted 2014-15 Budget Appropriation Projected 2015-16 Projected 2016-17 2017-18 Total Project Projected Projected Cost Capital Project Reserves $ 3,206,393 $ 1,003,478 $ 1,273,652 $ 3,780,394 $ 9,263,917 Measure A (Local Streets and Imo) $ 5,605,965 $ 3,807,779 $ 2,245,873 $1, 019,606 $ 1,024, 745 $ 1,029,533 $1,033,950 $15,767,451 Unspecified' $ 3,775, 255 $ 3,770,467 $3,766,050 $11, 311,772 Total Funding: $ 8,812,358 $ 4,811,257 $ 3,519,525 $ 4,800,000 $ 4,800,000 $ 4,800,000 $4,800,000 $36,343,140 Future Operation & Maintenance Costs: 2013-14 'Project cannot be constructed until a funding source is identified. 2015-16 2017-18 THE CITY OF TEMECULA "Old Traditions, New Opportunities" Project Location- Rancho California Road 0 111 fEUX VALDEZ_RD 700 1400 2100 ft. Map center: 6286757, 2126915 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. Legend - City Streets Parcels Scale: 1:7,389 Item No. 6 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works / City Engineer DATE: July 23, 2013 SUBJECT: Award of a Construction Contract for Pechanga Parkway Environmental Mitigation, PW11-01 PREPARED BY: Avlin R. Odviar, Senior Engineer — CIP William Becerra, Associate Engineer — CIP RECOMMENDATION: 1. Award a Construction Contract to Nature's Image, Inc., in the amount of $166,883, for Pechanga Parkway Environmental Mitigation, PW11-01; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $16,688.30, which is equal to 10% of the contract amount; 3. Make a finding that Pechanga Parkway Environmental Mitigation, PW11-01, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: The Pechanga Parkway Environmental Mitigation project will provide the design, construction, and implementation of an environmental mitigation site required as a result of the Pechanga Parkway Phase 11 Improvements project that was accepted by City Council on March 23, 2010. As part of the original street improvement project, environmental agencies required implementation of a 3.4 acre mitigation site for temporary and permanent impacts to riparian and wetland habitat located within Wolf Valley Creek Channel. Mitigation will consist of developing the 3.4 acre site into a sustainable riparian habitat. Non- native plant species will be eradicated while native plant species typical of the riparian habitat types that currently occur in the project vicinity will be installed. An above -ground irrigation system will be constructed and signs will be posted to identify the area as a habitat restoration site. This work will provide the necessary environmental mitigation area to satisfy environmental agencies requirements. The proposed mitigation site is located along Temecula Creek on a City owned parcel adjacent to Pechanga Parkway and Temecula Parkway. On February 12, 2013, the City Council approved the plans and specifications and authorized staff to solicit construction bids. On Thursday, June 13, 2013, five bids were electronically opened and publicly posted on PlanetBids. The results were as follows: Base Bid 1. Nature's Image, Inc. $166,883.00 2. Habitat Restoration Services Inc. $214,780.00 3. Pacific Restoration Group Inc. non-responsive 4. Habitat West Inc. non-responsive 5. Helix Environmental Construction Group non-responsive Staff has reviewed the bid proposals and found Nature's Image, Inc. to be the lowest responsible bidder for this project. Nature's Image, Inc. has completed similar work for other Cities and is currently performing similar work on the adjacent French Valley Parkway Environmental Mitigation site. Staff has deemed the bids submitted by Pacific Restoration Group Inc., Habitat West Inc., and Helix Environmental Construction Group as non-responsive because the City did not receive the original bid bond within the 24-hour period as required by the project specifications, Notice Inviting Bids - Section 7 and Instructions to Bidders - Section 2. Proposal - Item i. The Engineer's Estimate for the project was $254,200. The project specifications allow for 272 working days. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90 -days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. Since the Pechanga Parkway Environmental Mitigation project does not provide a new facility or widen a portion of an existing facility, it is exempt from MSHCP fees. FISCAL IMPACT: Pechanga Parkway Environmental Mitigation, PW11-01, is a Capital Improvement Project funded by the Wolf Creek Community Facilities District (CFD). There are sufficient funds in the project account for the contract amount of $166,883, plus the 10% contingency amount of $16,688.30, for a total encumbrance of $183,571.30. ATTACHMENTS: 1. Contract 2. Mitigation Site 3. Location Map 4. Project Description CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT FOR PECHANGA PARKWAY ENVIRONMENTAL MITIGATION PROJECT NO. PW11-01 THIS CONTRACT, made and entered into the 23rd day of July, 2013, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Nature's Image, Inc., hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled PECHANGA PARKWAY ENVIRONMENTAL MITIGATION, PROJECT NO. PW11-01, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc. (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for PECHANGA PARKWAY ENVIRONMENTAL MITIGATION, PROJECT NO. PW11-01. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for PECHANGA PARKWAY ENVIRONMENTAL MITIGATION, PROJECT NO. PW11-01. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: PECHANGA PARKWAY ENVIRONMENTAL MITIGATION PROJECT NO. PW11-01 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: One Hundred Sixty Six Thousand Eight Hundred Eighty Three Dollars and No Cents ($166,883), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed Two Hundred Seventy Two (272) working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to ninety-five percent (95%) of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten (10) calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within thirty (30) calendar days of the occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http://www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the CITY who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any CITY officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the CONTRACTOR has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Delivery and Mailing Address: Greg Butler Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590-3606 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR: Nature's Image, Inc. 20361 Hermana Circle Lake Forest, CA 92630 (949) 680-4400 By: Steven Reinoehl Director of Operations By: Michelle Caruana President (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney By: Michael S. Naggar, Mayor PM Initials: n Q Date: 1/ /� MMM3ii=7ZTIFINIfOralTVOIT371IlltrkIff71777 • Least Bell's Vireo Observation (2011) — 1 j Pechanga Mitigation Site (3.40 Acres) French Valley Mitigation Site (2.73 Acres) Parcel Number J Parcel No. 961440007 J Parcel No. 961440012 Mitigation Site Location Exhibit 1 Pechanga Parkway Habitat Mitigation and Monitoring Plan 200 100 0 200 Feet mof CONSIJLTING (R ev8/812012 JAZ) Projects1Ternecula1J0071Graphics41NIMP1Exl_mligationsde.pdf PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Project Location Aerial Data - March 2010 0 300 600 Feet 1,200 108 Fiscal Year Ended 2013 Carrsaver Budget $ 470,658 $ 470,658 2016-17 2016-17 Projected $ 28,000 $ 28,000 2014-15 City of Temecula Capital Improvement Budget Fiscal Year 2014-18 PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure I Other Project Project Description: This project includes the design, construction, and implementation of an environmental mitigation site required for the Pechanga Parkway Project, including acquisition and planting of the mitigation site in Temecula Creek. In addition, this project provides water to plant material and monitoring the mitigation site for five years. Benefit / Core Value: This project increases environmental mitigation areas. In addition, this project satisfies the City's Core Value of A Sustainable City. Project Status: The design and construction of new wetlands will be complete by end of fiscal year 2013. Upon the approval of the resource agencies, the maintenance of the created area is estimated to be completed by end of fiscal year 2018. Department: Public Works -Account No. 210.165.516 Level: I Project Cost: Fiscal Year Prior Years Ended 2013 2013-14 Actual Carrycnrer Adopted 2014-15 2015-16 2016-17 2017-18 Tctal Project Expen itlres Budget Appropriation Projected Projected Projected Projected Cost Adrliristraticn $ 132,101 $ 1,394 $ 2000 $ 2,000 $ 2000 $ 2000 $ 141,496 Acquisiticn $ 20,442 $ 5,000 $ 25,442 Ct:nstructicn $ 380,000 $ 380,000 Ct:nstructicn Engineering $ 15,000 $ 15,000 Design $ 59,653 $ 59,653 Environmental $ 48,764 $ 26,000 $ 26,000 $ 26,000 $ 26,CCO $ 152,764 M51-1CP $ 20,500 $ 20,500 Totals $ 212,196 $ 470,658 $ - $ 28,000 $ 28,0:0 $ 28,000 $ 28,000 $ 794,854 Source of Funds: Prior Years Actual Expen ittxes CFD mu creek) $ 212196 Total Ftrxing $ 212196 Future Operation & Maintenance Costs: 2013-14 Adgtted 2014-15 2015-16 Ppprcpriation Projected Projected $ 28,003 $ 28,000 $ 23,E $ 23,E 2013-14 2015-16 2017-18 Tctal Project Prcjected Cost $ 28,000 $ 794,854 $ 28,000 $ 794,854 2017-18 • Item No. 7 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: July 23, 2013 SUBJECT: Award of a Construction Contract for the Street Striping Program Fiscal Year 2013-14 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: 1. Award a Construction Contract to Pacific Striping, Inc., in the amount of $278,150, for work associated with repainting of traffic striping citywide on two occasions during Fiscal Year 2013-14; 2. Authorize the City Manager to approve additional work not to exceed the contingency amount of $51,850, which is approximately 18.6% of the annual amount for Fiscal Year 2013-14. BACKGROUND: The Street Striping Program provides for citywide re -painting of street striping and pavement markings on two occasions that are roughly six-month intervals on an annual basis. In addition to repainting existing stripes and pavement markings, the contract allows for minor modifications as directed by the City Engineer, including the removal of existing stripes and the placement of new traffic stripes and pavement markings. On May 3, 2013, the Public Works Department solicited bids for the Street Striping Program. On May 23, 2013, the following seven bids were received: 1. Pacific Striping, Inc. $ 278,150 2. Superior Pavement Markings $ 319,000 3. J & S Striping $ 416,440 4. Cal Stripe, Inc. $ 427,680 5. Chrisp Company $ 479,800 6. Sterndahl Enterprises, Inc. $ 552,600 7. PCI $ 640,000 Staff reviewed the bids and found the lowest responsible bid was submitted by Pacific Striping, Inc. Pacific Striping, Inc. has worked on this program for the City in past years and their work has been satisfactory. FISCAL IMPACT: Sufficient funds have been included in the proposed Annual Operating Budget, Measure A Funds, for Fiscal Year 2013-14 within account 170-199-999- 5410. ATTACHMENT: Contract for Citywide Repainting of Traffic Striping CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT FOR CITYWIDE REPAINTING OF TRAFFIC STRIPING PROJECT NO. PWI3-04 THIS CONTRACT made and entered into the 23rd day of July, 2013, by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and Pacific Striping, Inc., hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled CITYWIDE REPAINTING OF TRAFFIC STRIPING, PROJECT NO. PW13-04, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc. (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE REPAINTING OF TRAFFIC STRIPING, PROJECT NO. PW13-04. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for CITYWIDE REPAINTING OF TRAFFIC STRIPING, PROJECT NO. PW13-04. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. EXHIBIT "A"- INSURANCE ENDORSEMENTS & CERTIFICATES A-1 4763 Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. TERM. This contract shall commence on July 23, 2013, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2014, unless terminated pursuant to the provisions of the Contract. The City may, upon mutual agreement, extend the contract for four (4) additional one (1) year terms. In no event shall the contract be extended beyond June 30, 2018. 3. SUSPENSION OF TERMINATION OF CONTRACT WITHOUT CAUSE. a. The City may at any time, for any reason, with or without cause, suspend or terminate this Contract, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Contract, unless the notice provides otherwise. If the City suspends or terminates a portion of this Contract such suspension or termination shall not make void or invalidate the remainder of this Contract. b. In the event this Contract is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Contract pursuant to this Section, the Contractor will submit an invoice to the City. 4. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: CITYWIDE REPAINTING OF TRAFFIC STRIPING, PROJECT NO. PW13-04 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 5. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 6. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: TWO HUNDRED SEVENTY EIGHT THOUSAND ONE HUNDRED FIFTY DOLLARS and NO CENTS ($278,150), the total amount of the base bid. EXHIBIT "A"- INSURANCE ENDORSEMENTS & CERTIFICATES A-2 4763 CONTRACTOR agrees to complete one cycle of repainting work in a period not to exceed fifteen (15) working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 7. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 8. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within 30 days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to 95% of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the 30`" day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made 60 days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within 30 days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 9. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of $1,000 per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within 30 calendar days of the EXHIBIT "A"- INSURANCE ENDORSEMENTS & CERTIFICATES A-3 4763 occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 10. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 11. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relations' Internet Web Site at http:h'www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 12. TIME OF THE ESSENCE. Time is of the essence in this contract. 13. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. The CONTRACTOR shall defend and indemnify (including the appointment of competent defense counsel) the CITY from any claims, demands, legal proceedings, writs of mandate, and the like, initiated by any third parties challenging the award of this Contract to the CONTRACTOR. EXHIBIT "A"- INSURANCE ENDORSEMENTS & CERTIFICATES A-4 4763 14. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 15. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the CITY who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any CITY officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the CONTRACTOR has been employed by the CITY within one year of the date of the Notice Inviting Bids. 16. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 18. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 19. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 20. DISCRIMINATION. CONTRACTOR represents that it has riot, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 21. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. EXHIBIT "A"- INSURANCE ENDORSEMENTS & CERTIFICATES A-5 4763 22. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 23. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 24. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Delivery and Mailing Address: Greg Butler Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590-3606 EXHIBIT "A"- INSURANCE ENDORSEMENTS & CERTIFICATES A-6 4763 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR: Pacific Striping, Inc. P.O. Box 1691 Whittier, CA 90609-1691 (562) 945-7805 By: Scott Fisher, President By: Greg Fisher, Secretary/Treasurer (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA By: Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney D L EXHIBIT "A" - INSURANCE ENDORSEMENTS & CERTIFICATES A-7 4763 TEMECULA COMMUNITY SERVICES DISTRICT Item No. 8 ACTION MINUTES of July 9, 2013 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:25 P.M. CALL TO ORDER: Vice President Maryann Edwards ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS None. CSD CONSENT CALENDAR 8 Action Minutes — Approved Staff Recommendation (4-0-1, Director Comerchero absent) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected approval with one absence. RECOMMENDATION: 8.1 Approve the action minutes of June 25, 2013. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:28 P.M., the Community Services District was formally adjourned to Tuesday, July 23, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] CSD Action Minutes 070913 1 Item No. 9 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Kevin L. Hawkins, Director of Community Services DATE: July 23, 2013 SUBJECT: Sponsorship Agreement for the 15th Annual Komen Inland Empire Race for the Cure PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: Approve the Sponsorship Agreement with The Inland Empire Affiliate of Susan G. Komen for the Cure in the amount of $15,058 for in-kind city support services, $10,865 for in-kind promotional services, and $22,500 in cash for the October 20, 2013 Komen Inland Empire Race for the Cure event. BACKGROUND: Since 1982, Komen has played a critical role in every major advancement in the fight against breast cancer, transforming how the world talks about and treats this disease, and helping to turn millions of breast cancer patients into breast cancer survivors. Some of these advancements include 1) earlier detection and more effective treatments, 2) increase in the 5 -year survival rate from 74% to 99% for women with early diagnoses, 3) increase in research funds from $30 million in 1982 to $850 million currently, and 4) more breast cancer survivors, (about 3 million), the largest group of cancer survivors in the U.S. Based on a written report provided by The Inland Empire Affiliate of Susan G. Komen for the Cure, the 2012 race in Temecula had a turnout of 10,272 participants, 553 breast cancer survivors and raised over $742,928 with the help of 600 volunteers. Of the total cash raised, $589,182 was reinvested into our community in 2012-2013. The 2013 Komen Inland Empire Race for the Cure is scheduled for October 20, 2013 and will maintain the same format as in previous years. The race will be held at the Promenade Mall and will include an Expo, Survivor Breakfast and Activities, 5K Fun Run/Walk, a 1.5 Mile Family Fun Run/Walk and a Kids Only (10 years or younger) Fun Run. In order to further the Susan G. Komen organization cause and provide additional awareness of the disease, the City will work with Komen officials to plan an event to be held on October 1, 2013. Approximately 800 breast cancer survivors will be invited to attend a candlelight vigil in front of the Temecula Civic Center. Komen officials hope to have an art piece entitled the "Wall of Hope" at the event. The mobile art piece will be on loan to the City and it will be rotated to various City facilities throughout the month. The City will also kick-off the first day, of a month long illumination, of the Civic Center in pink. The pink lighting will be to honor the cancer survivors and a reminder that October is National Breast Cancer Awareness Month. The City anticipates an additional sponsorship for the lighting costs in the approximate amount of $5,000, if a corporate sponsor is not available. Public Works (street closures), Police (traffic control) and Fire (standby emergency medical services) staff in-kind services are valued at $15,058. The in-kind promotional services valued at $10,865 will include event information on the City's website, Channel 3, City News Letter and Temecula Auto Mall Marquee. The $22,500 cash donation will be used to provide breast health services for the medically underserved residents of the Inland Empire. FISCAL IMPACT: The in-kind City staffing costs of $15,058 and the in-kind promotional services costs of $10,865 for this event is provided in the Fiscal Year 2013-14 City of Temecula Operational Budgets. Funding for the $22,500 cash donation is provided through the Temecula Community Services District (TCSD) Fiscal Year 2013-14 operating budget. The $5,000 Civic Center lighting expense can be absorbed within the TCSD Fiscal Year 2013-14 budget. ATTACHMENTS: Agreement SPONSORSHIP AND COMMUNITY SUPPORT FUNDING AGREEMENT BETWEEN THE CITY OF TEMECULA AND INLAND EMPIRE AFFILIATE OF SUSAN G. KOMEN FOR THE CURE THIS AGREEMENT is made and effective as of this 23rd day of July, 2013, by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Inland Empire Affiliate of Susan G. Komen for the Cure, a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Nonprofit shall operate the Komen Inland Empire Race for the Cure (hereinafter referred to as the "Event") on October 20, 2013. The Event is a special event which is located in and around the Promenade Mall in the City of Temecula. b. The Event includes a Code Timed Run, a Coed 5k Run/Walk, a Family one -Mile Fun Run/Walk, a Kids Only Run(10 years and younger), live entertainment, exhibits, Kids' Expo, Kome Expo, Sleep in for the Cure and Breast Cancer Survivor Tribute. c. Alcohol will not be served. d. The City desires to be a Diamond Sponsor of the Event by providing Community Support Funding and City Support Services. 2. TERM This Agreement shall commence on July 23, 2013, and shall remain and continue in effect until tasks described herein are completed, but in no event later than January 31, 2014, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Nonprofit with in-kind city -support services valued at an amount not to exceed Fifteen Thousand Fifty Eight Dollars and 00/100 ($15,058.00) and in-kind promotional services valued at an amount not to exceed Ten Thousand Eight Hundred Sixty Five Dollars and 00/100 ($10,865.00), as listed in Exhibit B, the City of Temecula shall be designated as a Diamond Sponsor of the Event. As a Diamond Sponsor, the City shall receive sponsor benefits as listed in Exhibit A. b. The City of Temecula shall also provide Community Support Funding in the amount of Twenty Two Thousand Five Hundred Dollars and 00/100 ($22,500.00) cash which will be allocated to pay for breast exams, counseling, and other services for underserved Inland Empire residents. 4. WRITTEN REPORT By Janurary 31, 2014, the Nonprofit shall prepare and submit to the General Manager a written report evaluating the Event, its attendance, media coverage, and description of the materials in which the City has listed as a Diamond Sponsor. The report shall also include samples of media, press clippings, flyers, pamphlets, etc., in a presentation notebook format. In addition, complete financial statements including a balance sheet, income statement and budget to actual comparison report of the Event must be included in such a written report. 5. FINANCIAL REVIEW The Nonprofit shall provide complete financial statements including a balance sheet, income statement and budget to actual comparison report of the Event. This financial review of the Event should be completed and submitted to the City no later than January 31, 2014. The financial review shall provide a general summary report on how funds were expended and used to benefit Temecula Valley residents and shall include documentation, including but not limited to, copies of invoices, receipts and cancelled checks to support the Sponsorship Funding. The financial documentation is subject to an audit, as determined by City staff. 6. PERMITS The Nonprofit shall file applications for a Temporary Use Permit and Special Event Permit with the City no later than thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine whether to issue the permits and the nature and scope of Conditions of Approval. The Nonprofit shall comply with all conditions of approval of the permits. The Nonprofit shall comply with all conditions of approval for the Temporary Use Permit, the Special Event Permit, or any other City -issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a default of this Agreement and is grounds for termination of this Agreement. 7. MEETING ATTENDANCE The Nonprofit shall attend all City pre -event planning meetings and event recap meetings if warranted. 8. INDEMNIFICATION The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement. 9. INSURANCE The Nonprofit shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by September 2, 2013, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: Two million ($2,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the NonProfit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Nonprofit's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Nonprofit's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Nonproft shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. GOVERNING LAW The City and the Nonprofit understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 11. LEGAL RESPONSIBILITIES The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Nonprofit to comply with this section. 12. ASSIGNMENT The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: To Recipient: City of Temecula Attn: General Manager 41000 Main Street Temecula, CA 92590 The Inland Empire Affiliate of Susan G. Komen for the Cure Attn: Debbie Gilligan, Inland Empire Affiliate President 43397 Business Park Drive #D-9 Temecula, CA 92592 14. INDEPENDENT CONTRACTOR a. The Nonprofit shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Nonprofit shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to the Nonprofit in connection with the performance of this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall not be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out of performing services hereunder. 15. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 16. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Nonprofit warrants and represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA The Inland Empire Affiliate of Susan G. Komen for the Cure By: By: Jeff Comerchero, TCSD President ATTEST: By: By: Susan W. Jones, MMC, City Clerk/District Secretary APPROVED AS TO FORM: Debbie Gilligan, Inland Empire Affiliate President Cindy Golden or Cindy Fitch, Inland Empire Affiliate Co -Race Chair By: Peter M. Thorson, City Attorney NONPROFIT The Inland Empire Affiliate of Susan G. Komen for the Cure Debbie Gilligan 43397 Business Park Drive #D-9 Temecula, CA 92590 PM Initials: n R Date: 1/ v EXHIBIT A CITY OF TEMECULA'S SPONSORSHIP BENEFITS DIAMOND SPONSOR In exchange for providing in-kind city -support services of Public Works, Fire and Police valued at an amount riot to exceed $15,058.00 and in-kind City promotional services valued at $10,865 for the Komen Inland Empire Race for the Cure, the citizens of the City of Temecula shall receive the following benefits. • City of Temecula Logo on Printed Material: i.e. 2,000 Race Posters, 25,000 Race Entry Forms ♦ City of Temecula Logo on 12,000 Event T-shirts • Complimentary Booth Space at Expo: 10 x 10 booth space for City of Temecula booth at Expo ♦ 4 City of Temecula Banners Displayed ♦ City of Temecula Name in all Press Releases • City of Temecula Logo in Race related Online Communication • Complimentary Sponsor Appreciation Banquet Tickets (10) • Commemorative Sponsor Award ♦ 10 Komen Inland Empire Race for the Cure Entries and T-shirts ♦ City of Temecula Logo in newspaper "Thank You" Ad ♦ Complimentary Team Tailgate Booth The cash donation of $22,500 will be used within the Inland Empire to fund organizations that offer breast cancer education, support, treatment and diagnostic services for uninsured and underserved residents. EXHIBIT B IN-KIND SERVICES ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS Based on the input from City departments we received estimated cost projections for the Komen Inland Empire Race for the Cure event. The following expenses can be anticipated for the event: Police: Fire: Public Works: Staff In -Kind Value: ESTIMATED VALUE OF PROMOTIONAL SERVICES PROVIDED BY THE CITY OF TEMECULA $9,000 $3,500 $2,558 $15,058 The estimated value for in-kind promotional assistance provided by The City of Temecula for the 2013 Komen Inland Empire Race for the Cure event is as follows: Item Value City E -letter $ 450.00 E -letters are sent out each month to approximately 2,500 residents Local Government Channel 3 Cable Channel $ 5,100.00 Event slide appears approximately once per hour for 30 seconds Auto Mall Marque $ 3,115.00 Appears approximately once every 4 1/2 minutes City Website $ 2,200.00 Event listing on the City of Temecula Website Promotional In -Kind Value: $ 10,865.00 Temecula Community Services District Cash Donation: $ 22,500.00 Item No. 10 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Kevin L. Hawkins, Director of Community Services DATE: July 23, 2013 SUBJECT: Sponsorship Agreement for the Temecula Valley Woman's Club PREPARED BY: Barbara Smith, Senior Management Analyst RECOMMENDATION: Approve the Sponsorship Agreement with the Temecula Valley Woman's Club for the use of the Community Recreation Center (CRC) kitchen at a value of $588. BACKGROUND: The Temecula Valley Woman's Club (TVWC) has been active in the Temecula Valley since 1980. Their mission is to improve education, moral and cultural life of the community. The TVWC was chartered as a California and General Federation of Woman's Clubs and in 1981 incorporated as a 501(c) (3) charitable organization. TVWC assists many local non-profit organizations through in-kind and monetary donations. On an annual basis they have provided over 25,000 volunteer hours of service. The following is a partial list of funding provided by the TVWC for the first 6 months of 2013: $5,000 — Temecula Public Library $3,000 — Scholarships to graduating seniors at Temecula Valley High School $1,500 — Horseback riding program for disabled and disadvantaged children $1,500 — School supplies and backpacks for disadvantaged children $1,445 — Tuition for 17 youth to attend the Museum Summer Explorers Camp $1,200 — Horseback riding therapy for wounded soldiers Since 1985, the Holiday Home Tour has been an important annual fundraising event for the TVWC. The variety of bakery items have proven to significantly increased donations. The TVWC has requested the use the CRC kitchen to produce the baked goods sold at the Holiday Home Tour. Based on the current fee schedule, the cost for a non-profit to rent the CRC kitchen/meeting room for the requested 42 hours is $588. FISCAL IMPACT: The sponsorship value of $588 can be absorbed within the Fiscal Year Community Services District 2013-14 revenue budget. ATTACHMENTS: 1. Agreement 2. Temecula Valley Woman's Club Letter of Request SPONSORSHIP AGREEMENT BETWEEN THE TEMECULA COMMUNITY SERVICES DISTRICT AND TEMECULA VALLEY WOMAN'S CLUB THIS AGREEMENT is made and effective as of this 23rd day of July, 2013, by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Temecula Valley Woman's Club (TVWC), a California nonprofit corporation (hereinafter referred to as the "Nonprofit"). In consideration of the mutual covenants, conditions and undertakings set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The Nonprofit shall utilize the Community Recreation Center (CRC) kitchen/room for the preparation of the Holiday Home Tour baked goods used for fundraising (hereinafter referred to as the "Event") on 7 intermittent days beginning Friday, November 1, 2013 through Wednesday, November 20, 2013. b. The City desires to be a Sponsor of the Event. 2. TERM This Agreement shall commence on July 23, 2013, and shall remain and continue in effect until tasks described herein are completed, but in no event later than November 20, 2013, unless sooner terminated pursuant to the provisions of this Agreement. 3. CONSIDERATION a. In exchange for providing the Nonprofit with in-kind city -support services valued at an amount not to exceed $588, as listed in Exhibit B, the City of Temecula shall be designated as a Sponsor of the Event. As a Sponsor the City shall receive sponsor benefits as listed in Exhibit A. In the event that City support services exceed $588, the Nonprofit may seek City authorization for payment above that amount. b. The Temecula Valley Woman's Club (TVWC) has been active in the Temecula Valley since 1980. Their mission is to improve the education, moral and cultural life of the community. The TVWC was chartered as a California and General Federation of Woman's Clubs and in 1981 incorporated as a 501(c) (3) charitable organization. TVWC assists many local non-profit organizations through in-kind and monetary donations. On an annual basis they have provided over 25,000 volunteer hours of service. The following is a partial list of funding provided by the TVWC for the first 6 months of 2013 1) $5,000 — Temecula Public Library; 2) $3,000 — Scholarships to graduating seniors at Temecula Valley High School; 3) $1,500 — Horseback riding program for disabled and disadvantaged children; 4) $1,500 — School supplies and backpacks for disadvantaged children; 5) $1,445 — Tuition for 17 youth to attend the Museum Summer Explorers Camp; and 6) $1,200 — Horseback riding therapy for wounded soldiers. c. The Nonprofit shall support economies of the City of Temecula by promoting and utilizing local businesses first when competitive and practicable. 4. PERMITS The Nonprofit shall file applications for a Temporary Use Permit and Special Event Permit with the City no later than thirty (30) days prior to the first day of the Event. The City retains its governmental jurisdiction to determine whether to issue the permits and the nature and scope of Conditions of Approval. The Nonprofit shall comply with all conditions of approval for the Temporary Use Permit, the Special Event Permit, or any other City -issued permits. Failure to comply with the Conditions of Approval of such permits shall constitute a default of this Agreement and is grounds for termination of this Agreement. 5. INDEMNIFICATION The Nonprofit shall indemnify, protect, defend and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its elected officials, officers, employees, volunteers, and representatives from any and all suits, claims, demands, losses, defense costs or expenses, actions, liability or damages of whatsoever kind and nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents and employees may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of the Nonprofit's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement. 6. INSURANCE The Nonprofit shall secure and maintain from a State of California admitted insurance company, pay for and maintain in full force and effect for the duration of this Agreement an insurance policy of comprehensive general liability against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by September 16, 2013, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Recipient owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Recipient has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this projectilocation or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation insurance is required only if Consultant employs any employees. Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Nonprofit; products and completed operations of the Recipient; premises owned, occupied or used by the Nonprofit; or automobiles owned, leased, hired or borrowed by the Nonprofit. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Nonprofit's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Nonprofit's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Nonprofit shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Nonprofit shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Nonprofit's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 7. GOVERNING LAW The City and the Nonprofit understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 8. LEGAL RESPONSIBILITIES The Nonprofit shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Nonprofit shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall riot be liable at law or in equity occasioned by failure of the Nonprofit to comply with this section. 9. ASSIGNMENT The Nonprofit shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. 10. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice: Mailing Address: To Recipient: City of Temecula Attn: General Manager 41000 Main Street Temecula, CA 92590 Temecula Valley Woman's Club Attn: Jean Lash, President PO Box 1056 Temecula, CA 92593-1056 15. INDEPENDENT CONTRACTOR a. The Nonprofit shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of the Nonprofit shall at all times be under the Nonprofit's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Recipient or any of the Nonprofit's officers, employees, or agents except as set forth in this Agreement. The Nonprofit shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. The Nonprofit shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to the Nonprofit in connection with the performance of this Agreement. Except for the fees paid to the Nonprofit as provided in the Agreement, City shall not pay salaries, wages, or other compensation to the Nonprofit for performing services hereunder for City. City shall riot be liable for compensation or indemnification to the Nonprofit for injury or sickness arising out of performing services hereunder. 11. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 12. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of the Nonprofit warrants and represents that he or she has the authority to execute this Agreement on behalf of the Nonprofit and has the authority to bind the Nonprofit to the performance of its obligations hereunder. The General Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES TEMECULA VALLEY WOMAN'S CLUB DISTRICT By: By: Jeff Comerchero, TCSD President Jean Lash, President ATTEST: By: Susan W. Jones, MMC, City Mary Lou Rothacher, Vice President Clerk/District Secretary APPROVED AS TO FORM: By: David Bilby, Purchasing Manager NONPROFIT Temecula Valley Woman' Club Attn: Jean Lash, President PO Box 1056 Temecula, CA 92593-1056 (951) 302-1370 www.tvwc.com PM Initials: D D Q Date: EXHIBIT "A" CITY OF TEMECULA'S SPONSORSHIP BENEFITS The Temecula Valley Woman's Club (TVVVC) shall provide the following benefits and services for the citizens of the City of Temecula: TVWC provides donations, in-kind donations and numerous volunteer hours that benefit the Temecula Libraries, SAFE, Michelle's Place, Temecula Valley Museum, scholarships for local high school and Mr. San Jacinto students; military support and school supplies and programs for disadvantaged local children. EXHIBIT "B" IN-KIND SERVICES ESTIMATED VALUE OF CITY SUPPORT SERVICES AND COSTS The estimated value for support provided by the City of Temecula and Temecula Community Services District for the Temecula Valley Woman's Club is as follows: Item Value 42 hours at the CRC Kitchen/Room $588 Hours of use of the Kitchen/Room at the CRC From 9 am to 3 pm each day Friday, November 1, 2013 Wednesday, November 6, 2013 Friday, November 8, 2013 Saturday, November 9, 2013 Wednesday, November 13, 2013 Thursday, November 14, 2013 Wednesday, November 20, 2013 ATTACHMENT Temecula Valle Woman's Club C L'e e6htlin9 C'auununilil am) Gduca l ion' Mr. Aaron Adams, City Manager City of Temecula 41000 Main Street Temecula, CA 92590 Dear Mr. Adams June 14, 2013 Once again, it is time for the Temecula Valley Women's Club (TVWC) to begin setting dates for its annual Holiday Home Tour preparations, including dates for baking. As in last year, the TVWC is asking the City of Temecula to sponsor our annual event by allowing our use of the Community Recreation Center Kitchen. This annual event not only allows for Temecula Valley High School and a Mt. San Jacinto scholarships, it supports the Club's "Special Projects," such as the $5,000 donated to support the City of emecula Library system from the 2012 proceeds. Targeted as a special project for 2013, 20 percent of the proceeds will go to Women Against Child Trafficking in Southwest Riverside County. The TVWC, comprised of now 140 energetic women, continues to support the Temecula Valley communities - improving education, moral and cultural life through our vast projects, and specifically its annual Home Tour. We are incorporated as a 501(c) (3) charitable organization under the guidelines of the California Federation of Women's Club (CFWC) and the General Federations of Women's Clubs (GFWC). Since our humble beginning over 30 years ago, we have raise funds to assist in the paving of the Temecula Sports Parks playground, purchase a 12 passenger handicapped assist van for the Senior Center in Old Town, and build a "Serenity Garden" at Rancho Damacitas. We served as the foundation which resulted in the establishment of two California non-profit organizations: Aspiring Angeles (HIV- AIDs) and Safe Alternatives for Everyone (SAFE). Each year TVWC assists many non-profit organizations through in-kind donations, monetary donations, and numerous volunteer hours (over 25,000 yearly). Our committees are Arts (Arts and Entertainment), Conservation (Animal Advocates and Conservation), Education (Books for Lunch, Epsilon Sigma Omicron, Temecula Libraries, Murrieta Library, HOBY, Scholarships, and Career Pathways), Advocates for Children (Celebrating Children and Oak Grove), Public Issues (Military Support and Temecula Valley Museum), Domestic Violence Awareness and Prevention, Reaching Out Internationally, and Home Life (Women's Health, Caring, Bridge, and Golf). Below is a list of just a few items we have funded during the first six months of 2013: • 3 - $1,000 scholarships to graduating seniors at each of the Temecula Valley High Schools • 1- $1,000 scholarship to Mt San Jacinto for continuing education • $350 to allow six (6) high school students to attend HOBY (Hugh O'Brien Youth Program) • $1,000 to Project Touch — Together Our Unity Conquers Homelessness • $850 for Child Help, USA 500 for backpacks and school supplies for disadvantaged children K1/40a) PO Box 1056, Temecula, CA 92593-1056 • (951) 302-1370 • www.tvwc.com • $1,200 for Military horse therapy for wounded soldier • $1,500 for horseback riding program for disabled and disadvantaged children • $1,445 for 17 -youth to attend the Museum Summer Camp Program The TVWC's contributions throughout the years have significantly impacted our community in a positive fashion. Since our first Holiday Home Tour began in 1985, we seems to get bigger and better each year as thousands of people enjoy touring the beautifully decorated estate homes, dining at our Bistro, finding lovely gift and decor items from vendors, and purchasing our homemade gourmet soups mixes, and specialty baked items made by our members. We would be once again honored to have the City of Temecula as one of our sponsors by allowing us to use the CRC, with a refundable deposit, prior to our event in November. A list of selected days is attached with other required documentation. With sincere thanks, Jean Lash, President ' Temecula Valley Woman's Club /pn c: Michael S. Naggar, Mayor Maryann Edwards, Mayor Pro -Tem Ron Roberts, Council Member Jeff Comerchero, Council Member Chuck Washington, Council Member Attachments: 1. 501(c)(3) Documentation, including Articles of Incorporation 2. Understanding Our Committees 3. Commercial Gene4ral Liability Insurance & Association Professional Liability Insurance 4. Home Tour Budget 2012 and Funds Distribution 5. 2013 General Profit & Loss Budgets (January—July 2013, and years 2012, and 2011) 6. List of Requested CRC Use Dates TEMECULA PUBLIC FINANCING AUTHORITY Item No. 11 ACTION MINUTES of July 24, 2012 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA PUBLIC FINANCING AUTHORITY MEETING CALL TO ORDER: Chairperson Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Roberts, Washington TPFA PUBLIC COMMENTS None. TPFA CONSENT CALENDAR 9 Action Minutes — Approved Staff Recommendation (5-0-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 9.1 Approve the action minutes of July 10, 2012. 10 Authorization of Special Tax Levy in Community Facilities District No. 03-01 (Crowne Hill) — Approved Staff Recommendation (5-0-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 10.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 12-04 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-01 (CROWNE HILL) 11 Authorization of Special Tax Levy in Community Facilities District No. 03-02 (Roripaugh Ranch) — Approved Staff Recommendation (5-0-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. 1 RECOMMENDATION: 11.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 12-05 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-02 (RORIPAUGH RANCH) 12 Authorization of Special Tax Levy in Community Facilities District No. 03-03 (Wolf Creek) — Approved Staff Recommendation (5-0-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 12.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 12-06 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-03 (WOLF CREEK) 13 Authorization of Special Tax Levy in Community Facilities District No. 01-02 (Harveston) — Approved Staff Recommendation (5-0-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. RECOMMENDATION: 13.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 12-07 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 01-02 (HARVESTON) 14 Authorization of Special Tax Levy in Community Facilities District No. 03-06 (Harveston II) — Approved Staff Recommendation (5-0-0) Director Naggar made the motion; it was seconded by Director Edwards; and electronic vote reflected unanimous approval. 2 RECOMMENDATION: 14.1 Adopt a resolution entitled: RESOLUTION NO. TPFA 12-08 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-06 (HARVESTON II) TPFA EXECUTIVE DIRECTOR REPORT TPFA BOARD OF DIRECTORS REPORTS TPFA ADJOURNMENT At 7:57 P.M., the Temecula Public Financing Authority meeting was formally adjourned to Tuesday, August 14, 2012, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] 3 Chuck Washington, Chairperson Item No. 12 TEMECULA PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Executive Director/Authority Members FROM: Jennifer Hennessy, Finance Director DATE: July 23, 2013 SUBJECT: Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-01 (Crowne Hill) PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-01 (CROWNE HILL) BACKGROUND: The Temecula Public Financing Authority (the "Authority") was created pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula Redevelopment Agency. On January 28, 2003, the Authority adopted two resolutions of intention relative to a proposed community facilities district (the "District") and, thereafter, took the necessary actions to issue bonds on July 24, 2003, in the amount of $12,155,000, and on July 26, 2005, in the amount of $6,000,000. The proceeds of the bonds were used to eliminate a County special assessment lien on the land in the CFD and to finance various public improvements specified in the CFD proceedings. The bonds are special, limited obligations of the Authority secured solely by the special taxes levied in the District. The bonds were refunded in August 2012 to take advantage of low market interest rates. The refunding resulted in savings for the property owners in Fiscal Year 2012-13 of over 16% compared to Fiscal Year 2011-12. The savings will continue for the remaining life of the bonds. The maximum special tax levy required for Fiscal Year 2013-14, as calculated by the City's special tax consultant, is $911,959.40 which includes both the original issue and the second issue. This levy of special tax will fund the debt service payments and administrative costs which are detailed in the attached schedule entitled "2013/14 Budget Worksheet." A bond call was performed in Fiscal Year 2012-13 for the Series B bonds in the amount of $955,000 which is a result of accumulated surplus funds received as prior year delinquent parcels became current on their taxes as well as a reserve fund surplus as a result of the refunding of the Series A bonds. The bond call resulted in a reduction to the annual debt service of approximately $70,000 per year. The City anticipates performing annual bond calls in future years with any surplus funds remaining. FISCAL IMPACT: The calculated special tax levy required for the 2013-14 Fiscal Year is $911,959.40. ATTACHMENTS: 1. Resolution No. TPFA 13- 2. 2013/14 Budget Worksheet RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-01 (CROWNE HILL) THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Temecula Public Financing Authority is the legislative body for Community Facilities District No. 03-01 (Crowne Hill) (the "CFD"), created pursuant to the Mello -Roos Community Facilities District Act of 1982, as amended (the "Act"). Section 2. The Board of Directors has enacted Ordinance No. TPFA 03-01 in accordance with Government Code Section 53340 authorizing the levy of a special tax assessment on the property located within the CFD. Section 3. The Board of Directors has completed all steps necessary to levy a special tax assessment in accordance with the procedures set forth in the Act. Section 4. Pursuant to the provisions of Resolution No. TPFA 03-05 and Ordinance No. TPFA 03-01, there is to be levied an aggregate special tax of $911,959.40 on the taxable parcels located in the CFD for Fiscal Year 2013-14 as set forth on a magnetic tape to be provided by Willdan Financial Services to the Auditor - Controller of the County. Section 5. The special tax levy set forth above does not exceed the amount previously authorized by Resolution No. TPFA 03-05 and Ordinance No. TPFA 03-01, and is not in excess of that previously approved by the qualified electorate of the CFD. Section 6. The proceeds of the special tax levy shall be used to pay, in whole or in part, the costs of the following items: A. Payment of principal and interest on the outstanding authorized bonded indebtedness. B. Replenishment of the required bond reserve funds, or other reserve funds, if necessary. C. Payment of the administrative costs and incidental expenses of the CFD, as provided in Resolution No. TPFA 03-05 the Indenture of Trust for the CFD and the Act. The proceeds of the special tax levy shall be used as set forth above, and shall not be used for any other purpose. Section 7. The Auditor -Controller of the County is hereby directed to enter the installment of the special tax for the exact rate and amount of the special tax levied in accordance with this resolution for each lot or parcel of land affected in a space marked "CFD No. 03-1 (Crowne Hill)" on the next County assessment roll on which taxes will become due. Section 8. The County Auditor -Controller shall, at the close of the tax collection period, promptly render to the CFD a detailed report showing the amounts of the special tax installments, penalties, interest and fees collected, and from which properties they have been collected. Any expenses to be paid to the Auditor -Controller for carrying out the foregoing responsibilities shall be in accordance with a contract entered into between the CFD and the Auditor, pursuant to Section 29304 of the Government Code. Section 9. The Authority Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula this 23rd day of July, 2413. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public Financing Authority of the City of Temecula, do hereby certify that the foregoing Resolution No. TPFA 13- was duly and regularly adopted by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary Cit of Temecula 2013/14 Budget Worksheet Community Facilities District No. 03-1 (Crowne Hill) Fund Number 682928 Levy Components 2012113 2013/14 PRINCIPAL AND INTEREST Principal Series 2003, 2012 Interest Series 2003, 2012 Principal Series 2005 Interest Series 2005 TOTAL $340,000.00 426,055.00 15, 000.00 109,237.50 $890,292.50 $365,000.00 401,125.00 20,000.00 113, 292.50 $899,417.50 ADMINISTRATION COSTS Agency administrative costs Trustee/Paying Agent costs County Collection Fees Arbitrage calculation costs Consulting services Continuing disclosure/dissemination Administration expenses Delinquency Management Charges Reserve for Delinquencies Other costs TOTAL Total Principal, Interest and Admin Costs $13,000.00 $4,000.00 5,150.00 4,125.00 509.63 509.63 0.00 0.00 2,858.52 2,947.27 800.00 800.00 160.00 160.00 0.00 0.00 0.00 0.00 0.00 0.00 $22,478.15 $12,541.90 $912,770.65 $911,959.40 ADJUSTMENTS APPLIED TO LEVY Reserve Fund Credit Special Tax Fund Credit Miscellaneous/Adjustment Credit TOTAL $0.00 0.00 0.00 $0.00 $0.00 0.00 0.00 $0.00 TOTAL CHARGE Total Charge $912,770.65 $911,959.40 ADDITIONAL INFORMATION Number of Active Parcels Number of Parcels Levied Admin Costs as a percent of Annual Levy 850 796 2.46% 850 796 1.38% Item No. 13 TEMECULA PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Executive Director/Authority Members FROM: Jennifer Hennessy, Finance Director DATE: July 23, 2013 SUBJECT: Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 01-02 (Harveston) PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 01-02 (HARVESTON) BACKGROUND: The Temecula Public Financing Authority (the "Authority") was created pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula Redevelopment Agency. On December 11, 2001, the Authority adopted two resolutions of intention relative to a proposed community facilities district (the "District") and, thereafter, approved the necessary actions to issue variable rate special tax bonds on August 28, 2002, in the amount of $17,310,000. Proceeds of the bonds in the amount of $11,025,000 were used to pay the redemption price of the 1998 Winchester Hills bonds and to establish an escrow fund to pay the sinking fund payments. Additional proceeds were used to finance various public improvements specified in the CFD proceedings. On July 11, 2006, the Authority adopted a resolution authorizing the issuance of special tax refunding bonds. These bonds were issued on September 1, 2006 in the amount of $17,545,000 and were used to refund the special variable rate tax bonds issued on August 28, 2002. The bonds are special, limited obligations of the Authority secured solely by the special taxes levied in the District. The maximum special tax levy required for Fiscal Year 2013-14, as calculated by the City's special tax consultant, is $1,305,265.14, which is the sum of CFD 01-2 A & B (as noted in exhibits). This levy of special tax will fund the debt service payments and administrative costs which are detailed in the attached schedule entitled "2013114 Budget Worksheet." A bond call was performed in Fiscal Year 2012-13 for the Series B bonds in the amount of $45,000 which is a result of accumulated surplus funds received as prior year delinquent parcels became current on their taxes. The bond call resulted in a reduction to the annual debt service of approximately $5,000 per year. The City anticipates performing annual bond calls in future years with any surplus funds remaining. FISCAL IMPACT: The calculated special tax levy required for the 2013-14 Fiscal Year is $1,305,265.14. ATTACHMENTS: 1. Resolution No. TPFA 13- 2. 2013/14 Budget Worksheet RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 01-02 (HARVESTON) THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Temecula Public Financing Authority is the legislative body for Community Facilities District No. 01-02 (Harveston) (the "CFD"), created pursuant to the Mello -Roos Community Facilities District Act of 1982, as amended (the "Act"). Section 2. The Board of Directors has enacted Ordinance No. TPFA 02-01 in accordance with Government Code Section 53340 authorizing the levy of a special tax assessment on the property located within the CFD. Section 3. The Board of Directors has completed all steps necessary to levy a special tax assessment in accordance with the procedures set forth in the Act. Section 4. Pursuant to the provisions of Resolution No. TPFA 02-03 and Ordinance No. TPFA 02-01, there is to be levied an aggregate special tax of $1,305,265.14 on the taxable parcels located in the CFD for Fiscal Year 2013-14 as set forth on a magnetic tape to be provided by Willdan Financial Services to the Auditor - Controller of the County. Section 5. The special tax levy set forth above does not exceed the amount previously authorized by Resolution No. TPFA 02-03 and Ordinance No. TPFA 02-01, and is not in excess of that previously approved by the qualified electorate of the CFD. Section 6. The proceeds of the special tax levy shall be used to pay, in whole or in part, the costs of the following items: A. Payment of principal and interest on the outstanding authorized bonded indebtedness. B. Replenishment of the required bond reserve funds, or other reserve funds, if necessary. C. Payment of the administrative costs and incidental expenses of the CFD, as provided in Resolution No. TPFA 02-03 and the indenture of trust for the CFD and the Act. The proceeds of the special tax levy shall be used as set forth above, and shall not be used for any other purpose. Section 7. The Auditor -Controller of the County is hereby directed to enter the installment of the special tax for the exact rate and amount of the special tax levied in accordance with this resolution for each lot or parcel of land affected in a space marked "CFD No. 01-2 (Harveston}" on the next County assessment roll on which taxes will become due. Section 8. The County Auditor -Controller shall, at the close of the tax collection period, promptly render to the CFD a detailed report showing the amounts of the special tax installments, penalties, interest and fees collected, and from which properties they have been collected. Any expenses to be paid to the Auditor -Controller for carrying out the foregoing responsibilities shall be in accordance with a contract entered into between the CFD and the Auditor, pursuant to Section 29304 of the Government Code. Section 9. The Authority Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula this 23rd day of July, 2013. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public Financing Authority of the City of Temecula, do hereby certify that the foregoing Resolution No. TPFA 13- was duly and regularly adopted by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary Cit of Temecula 2013/14 Budget Worksheet Community Facilities District No. 01-2 (Harveston Park) Fund Number 682926 Levy Components 2012/13 2013/14 MAINTENANCE AND SERVICES Park Maintenance TOTAL ADMINISTRATION COSTS Agency Adminstrative Costs County Collection Fees TOTAL Total Maintenance and Services and Admin Costs $224,487.34 $224,487.34 $2,500.00 875.81 $3,375.81 $227,863.15 $228,260.30 $228,260.30 $1,000.00 875.30 $1,875.30 $230,135.60 ADJUSTMENTS APPLIED TO LEVY Miscellaneous/Adjustment Credit TOTAL 45.66 $45.66 45.66 $45.66 TOTAL CHARGE Total Charge $227,908.81 $230,181.26 ADDITIONAL INFORMATION Number of Active Parcels Number of Parcels Levied Admin Costs as a percent of Annual Levy 1,746 1,513 1.48% 1,746 1,513 0.82% Cit of Temecula 2013/14 Budget Worksheet Community Facilities District No. 01-2 (Harveston) Fund Number 682927 Levy Components 2012113 2013/14 PRINCIPAL AND INTEREST Principal Series A Interest Series A Principal Series B Interest Series B TOTAL $320,000.00 $330,000.00 560,113.76 547, 313.76 60, 000.00 60, 000.00 127, 356.26 124, 656.26 $1,067,470.02 $1,061,970.02 ADMINISTRATION COSTS Agency Administrative Costs Trustee/Paying Agent costs County Collection Fees Arbitrage Calculation Costs Consultant Services Continuing Disclosure/dissemination Administration Expenses Delinquency Management Costs Reserve for Delinquencies Other Costs TOTAL Total Principal, Interest and Admin Costs $17,500.00 $5,000.00 2,850.00 2,750.00 875.81 875.30 0.00 0.00 3,266.88 3,359.55 700.00 700.00 180.00 180.00 0.00 0.00 0.00 0.00 0.00 $25,372.69 $12,864.85 $1,092,842.71 $1,074,834.87 ADJUSTMENTS APPLIED TO LEVY Reserve Fund Credit Special Tax Fund Credit Miscellaneous/Adjustment Credit TOTAL $0.00 0.00 249.01 $249.01 $0.00 0.00 249.01 $249.01 TOTAL CHARGE Total Charge $1,093,091.72 $1,075,083.88 ADDITIONAL INFORMATION Number of Active Parcels Number of Parcels Levied Admin Costs as a percent of Annual Levy 1,814 1,513 2.32% 1,814 1,513 1.20% Item No. 14 Approvals City Attorney Finance Director City Manager TEMECULA PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Executive Director/Authority Members FROM: Jennifer Hennessy, Finance Director DATE: July 23, 2013 SUBJECT: Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-06 (Harveston 11) PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-06 (HARVESTON II) BACKGROUND: The Temecula Public Financing Authority (the "Authority") was created pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula Redevelopment Agency. On October 22, 2003, the Authority adopted two resolutions of intention relative to a proposed community facilities district (the "District") and, thereafter, approved the necessary actions to issue special tax bonds on August 26, 2004, in the amount of $4,845,000. The proceeds of the bonds were used to finance various public improvements specified in the CFD proceedings. The bonds are special, limited obligations of the Authority secured solely by the special taxes levied in the District. The bonds were refunded in August 2012 to take advantage of low market interest rates. The refunding resulted in savings for the property owners in fiscal year 2012-13 of over 11% compared to fiscal year 2011-12. The savings will continue for the remaining life of the bonds. The maximum special tax levy required for fiscal year 2013-14, as calculated by the City's special tax consultant, is $324,744.08. This levy of special tax will fund the debt service payments and administrative costs which are detailed in the attached schedule entitled "2013/14 Budget Worksheet." The City anticipates performing annual bond calls in future years with any surplus funds remaining. FISCAL IMPACT: The calculated special tax levy required for the 2012-13 fiscal year is $324,744.08. ATTACHMENTS: 1. Resolution No. TPFA 13- 2. 2013/14 Budget Worksheet RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-06 (HARVESTON II) THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Temecula Public Financing Authority is the legislative body for Community Facilities District No. 03-06 (Harveston II) (the "CFD"), created pursuant to the Mello -Roos Community Facilities District Act of 1982, as amended (the "Act"). Section 2. The Board of Directors has enacted Ordinance No. TPFA 03-03 in accordance with Government Code Section 53340 authorizing the levy of a special tax assessment on the property located within the CFD. Section 3. The Board of Directors has completed all steps necessary to levy a special tax assessment in accordance with the procedures set forth in the Act. Section 4. Pursuant to the provisions of Resolution No. TPFA 03-27 and Ordinance No. TPFA 03-03, there is to be levied an aggregate special tax of $324,744.08 on the taxable parcels located in the CFD for Fiscal Year 2013/14 as set forth on a magnetic tape to be provided by Willdan Financial Services to the Auditor - Controller of the County. Section 5. The special tax levy set forth above does not exceed the amount previously authorized by Resolution No. TPFA 03-27 and Ordinance No. TPFA 03-03, and is not in excess of that previously approved by the qualified electorate of the CFD. Section 6. The proceeds of the special tax levy shall be used to pay, in whole or in part, the costs of the following items: A. Payment of principal and interest on the outstanding authorized bonded indebtedness. B. Replenishment of the required bond reserve funds, or other reserve funds, if necessary. C. Payment of the administrative costs and incidental expenses of the CFD, as provided in Resolution No. TPFA 03-27 and the indenture of trust for the CFD and the Act. The proceeds of the special tax levy shall be used as set forth above, and shall not be used for any other purpose. Section 7. The Auditor -Controller of the County is hereby directed to enter the installment of the special tax for the exact rate and amount of the special tax levied in accordance with this resolution for each lot or parcel of land affected in a space marked "CFD No. 03-6 (Harveston II)" on the next County assessment roll on which taxes will become due. Section 8. The County Auditor -Controller shall, at the close of the tax collection period, promptly render to the CFD a detailed report showing the amounts of the special tax installments, penalties, interest and fees collected, and from which properties they have been collected. Any expenses to be paid to the Auditor -Controller for carrying out the foregoing responsibilities shall be in accordance with a contract entered into between the CFD and the Auditor, pursuant to Section 29304 of the Government Code. Section 9. The Authority Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula this 23rd day of July, 2013. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public Financing Authority of the City of Temecula, do hereby certify that the foregoing Resolution No. TPFA 12- was duly and regularly adopted by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary ADJUSTMENTS APPLIED TO LEVY Cit of Temecula 2013/14 Budget Worksheet Community Facilities District No. 03-06 (Harveston II) Fund Number 682924 Levy Components 2012/13 2013/14 PRINCIPAL AND INTEREST Principal Interest TOTAL $140,000.00 162,920.28 $302,920.28 $145,000.00 154, 58 7.50 $299,587.50 ADMINISTRATION COSTS Agency administrative costs Trustee/Paying Agent costs County collection fees Arbitrage calculation costs Consulting services Continuing disclosure/dissemination Administration expenses Delinquency Management Charges Reserve for Delinquencies Other Costs TOTAL Total Principal, Interest and Admin Costs Reserve Fund Credit Special Tax Fund Credit Miscellaneous/Adjustment Credit TOTAL TOTAL CHARGE Total Charge ADDITIONAL INFORMATION Number of Active Parcels Number of Parcels Levied Admin Costs as a percent of Annual Levy $8,000.00 2,750.00 681.50 0.00 2,858.62 700.00 150.00 0.00 0.00 0.00 $15,140.12 $318,060.40 $0.00 0.00 (50,471.10) ($50,471.10) $267,589.30 1,372 1,132 5.66% $3,000.00 2,125.00 680.99 0.00 2,943.18 700.00 150.00 0.00 15, 459.00 0.00 $25,058.17 $324,645.67 $0.00 0.00 98.41 $98.41 $324,744.08 1,372 1,132 9.14% Item No. 15 Approvals City Attorney Finance Director City Manager TEMECULA PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Executive Director/Authority Members FROM: Jennifer Hennessy, Finance Director DATE: July 23, 2013 SUBJECT: Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-02 (Roripaugh Ranch) PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-02 (RORIPAUGH RANCH) BACKGROUND: The Temecula Public Financing Authority was created pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula Redevelopment Agency. On August 24, 2004, the Authority adopted a resolution of intention relative to a proposed community facilities district (the "District") and, thereafter, took the necessary actions to issue bonds on April 13, 2006, in the amount of $51,250,000. The proceeds of the bonds were used to eliminate a County special assessment lien on the land in the CFD and to finance various public improvements specified in the CFD proceedings. The bonds are special, limited obligations of the Authority, secured solely by the special taxes levied in the District and a letter of credit provided by the Developer. The maximum special tax levy required for Fiscal Year 2013-14, as calculated by the City's special tax consultant, is $3,527,069.03. This levy of special tax will fund the debt service payments and administrative costs which are detailed in the attached schedule entitled "2013/14 Budget Worksheet." FISCAL IMPACT: The calculated special tax levy required for the 2013/14 Fiscal Year is $3,527,069.03. ATTACHMENTS: 1. Resolution No. TPFA 13- 2. 2013/14 Budget Worksheet RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-02 (RORIPAUGH RANCH) THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Temecula Public Financing Authority is the legislative body for Community Facilities District No. 03-02 (Roripaugh Ranch) (the "CFD"), created pursuant to the Mello -Roos Community Facilities District Act of 1982, as amended (the "Act"). Section 2. The Board of Directors has enacted Ordinance No. TPFA 05-01 in accordance with Government Code Section 53340 authorizing the levy of a special tax assessment on the property located within the CFD. Section 3. The Board of Directors has completed all steps necessary to levy a special tax assessment in accordance with the procedures set forth in the Act. Section 4. Pursuant to the provisions of Resolution No. TPFA 05-01 and Ordinance No. TPFA 05-01, there is to be levied an aggregate special tax of $3,527,069.03 on the taxable parcels located in the CFD for Fiscal Year 2013/14 as set forth on a magnetic tape to be provided by Willdan Financial Services to the Auditor - Controller of the County. Section 5. The special tax levy set forth above does not exceed the amount previously authorized by Resolution No. TPFA 05-1 and Ordinance No. TPFA 05-01, and is not in excess of that previously approved by the qualified electorate of the CFD. Section 6. The proceeds of the special tax levy shall be used to pay, in whole or in part, the costs of the following items: A. Payment of principal and interest on the outstanding authorized bonded indebtedness. B. Replenishment of the required bond reserve funds, or other reserve funds, if necessary. C. Payment of the administrative costs and incidental expenses of the CFD, as provided in Resolution No. TPFA 05-01 and the indenture of trust for the CFD and the Act. The proceeds of the special tax levy shall be used as set forth above, and shall not be used for any other purpose. Section 7. The Auditor -Controller of the County is hereby directed to enter the installment of the special tax for the exact rate and amount of the special tax levied in accordance with this resolution for each lot or parcel of land affected in a space marked "CFD No. 03-2 (Roripaugh Ranch)" on the next County assessment roll on which taxes will become due. Section 8. The County Auditor -Controller shall, at the close of the tax collection period, promptly render to the CFD a detailed report showing the amounts of the special tax installments, penalties, interest and fees collected, and from which properties they have been collected. Any expenses to be paid to the Auditor -Controller for carrying out the foregoing responsibilities shall be in accordance with a contract entered into between the CFD and the Auditor, pursuant to Section 29304 of the Government Code. Section 9. The Authority Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula this 23rd day of July, 2013. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public Financing Authority of the City of Temecula, do hereby certify that the foregoing Resolution No. TPFA 13- was duly and regularly adopted by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary Cit of Temecula 2013/14 Budget Worksheet Community Facilities District No. 03-02 (Roripaugh Ranch) Fund Number 682929 Levy Components 2012/13 2013/14 PRINCIPAL AND INTEREST Principal Interest TOTAL $990,000.00 2, 509, 605.00 $3,499,605.00 $1,040,000.00 2, 461, 095.00 $3,501,095.00 ADMINISTRATION COSTS Agency administration costs Trustee/Paying Agent Costs County collection fees Arbitrage calculation costs Consultant services Continuing disclosure/disseminattion Administration expenses Delinquency management costs Reserve for Delinquencies Other Costs TOTAL Total Principal, Interest and Admin Costs $35,000.00 $20,000.00 1,850.00 1,850.00 265.85 265.85 0.00 0.00 2,858.52 2,943.18 700.00 700.00 215.00 215.00 0.00 0.00 0.00 0.00 0.00 0.00 $40,889.37 $25,974.03 $3,540,494.37 $3,527,069.03 ADJUSTMENTS APPLIED TO LEVY Reserve Fund Credit Special Tax Fund Credit Miscellaneous/Adjustment Credit TOTAL $0.00 0.00 0.00 $0.00 $0.00 0.00 0.00 $0.00 TOTAL CHARGE Total Charge $3,540,494.37 $3,527,069.03 ADDITIONAL INFORMATION Number of Active Parcels Number of Parcels Levied Admin Costs as a percent of Annual Levy 353 318 1.15% 353 318 0.74% Item No. 16 TEMECULA PUBLIC FINANCING AUTHORITY AGENDA REPORT TO: Executive Director/Authority Members FROM: Jennifer Hennessy DATE: July 23, 2013 SUBJECT: Authorization of Fiscal Year 2013-14 Special Tax Levy in Community Facilities District No. 03-03 (Wolf Creek) PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-3 (WOLF CREEK) BACKGROUND: The Temecula Public Financing Authority (the "Authority") was created pursuant to a joint exercise of powers agreement between the City of Temecula and the Temecula Redevelopment Agency. On July 22, 2003, the Authority adopted a resolution of intention relative to a proposed community facilities district (the "District) and, thereafter, approved the necessary actions to issue special tax bonds on December 18, 2003, in the amount of $30,990,000. Proceeds of the bonds in the amount of $4,409,530 were used to discharge the assessment liens on property in the District for the County's Assessment District No. 159. Additional proceeds are being used to finance various public improvements specified in the CFD proceedings. The bonds are special, limited obligations of the Authority secured solely by the special taxes levied in the District. The bonds were refunded in August 2012 to take advantage of low market interest rates. The refunding resulted in savings for the property owners in Fiscal Year 2012-13 of over 13% compared to Fiscal Year 2011-12. The savings will continue for the remaining life of the bonds. The special tax levy, as calculated by the City's special tax consultant, required for the 2013-14 Fiscal Year is $1,899,809.28. This levy of special tax will fund the debt service payments and administrative costs which are detailed in the attached schedule entitled "2013/14 Budget Worksheet." The City anticipates performing annual bond calls in future years with any surplus funds remaining. FISCAL IMPACT: The calculated special tax levy required for the 2012-13 Fiscal Year is $1,899,809.28. ATTACHMENTS: 1. Resolution No. TPFA 13- 2. 2013/14 Budget Worksheet RESOLUTION NO. TPFA 13- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA AUTHORIZING THE LEVY OF A SPECIAL TAX IN COMMUNITY FACILITIES DISTRICT NO. 03-03 (WOLF CREEK) THE BOARD OF DIRECTORS OF THE TEMECULA PUBLIC FINANCING AUTHORITY OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Temecula Public Financing Authority is the legislative body for Community Facilities District No. 03-03 (Wolf Creek) (the "CFD"), created pursuant to the Mello -Roos Community Facilities District Act of 1982, as amended (the "Act"). Section 2. The Board of Directors has enacted Ordinance No. TPFA 03-02 in accordance with Government Code Section 53340 authorizing the levy of a special tax assessment on the property located within the CFD. Section 3. The Board of Directors has completed all steps necessary to levy a special tax assessment in accordance with the procedures set forth in the Act. Section 4. Pursuant to the provisions of Resolution No. TPFA 03-22 and Ordinance No. TPFA 03-02, there is to be levied an aggregate special tax of $1,899,809.28 on the taxable parcels located in the CFD for Fiscal Year 2013-14 as set forth on a magnetic tape to be provided by Willdan Financial Services to the Auditor - Controller of the County. Section 5. The special tax levy set forth above does not exceed the amount previously authorized by Resolution No. TPFA 03-22 and Ordinance No. TPFA 03-2, and is not in excess of that previously approved by the qualified electorate of the CFD. Section 6. The proceeds of the special tax levy shall be used to pay, in whole or in part, the costs of the following items: A. Payment of principal and interest on the outstanding authorized bonded indebtedness. B. Replenishment of the required bond reserve funds, or other reserve funds, if necessary. C. Payment of the administrative costs and incidental expenses of the CFD, as provided in Resolution No. TPFA 03-22 and the indenture of trust for the CFD and the Act. The proceeds of the special tax levy shall be used as set forth above, and shall not be used for any other purpose. Section 7. The Auditor -Controller of the County is hereby directed to enter the installment of the special tax for the exact rate and amount of the special tax levied in accordance with this resolution for each lot or parcel of land affected in a space marked "CFD No. 03-3 (Wolf Creek)" on the next County assessment roll on which taxes will become due. Section 8. The County Auditor -Controller shall, at the close of the tax collection period, promptly render to the CFD a detailed report showing the amounts of the special tax installments, penalties, interest and fees collected, and from which properties they have been collected. Any expenses to be paid to the Auditor -Controller for carrying out the foregoing responsibilities shall be in accordance with a contract entered into between the CFD and the Auditor, pursuant to Section 29304 of the Government Code. Section 9. The Authority Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula this 23rd day of July, 2013. Michael S. Naggar, Chairperson ATTEST: Susan W. Jones, MMC City Clerk/Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk/Board Secretary of the Temecula Public Financing Authority of the City of Temecula, do hereby certify that the foregoing Resolution No. TPFA 13- was duly and regularly adopted by the Board of Directors of the Temecula Public Financing Authority of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Susan W. Jones, MMC City Clerk/Board Secretary Cit of Temecula 2013/14 Budget Worksheet Community Facilities District No. 03-03 (Wolf Creek) Fund Number 682921 Levy Components 2012/13 2013/14 PRINCIPAL AND INTEREST Principal Interest TOTAL $780,000.00 1,109,043.33 $1,889,043.33 $840,000.00 1, 046, 250.00 $1,886,250.00 ADMINISTRATION COSTS Agency administrative costs Trustee/Paying Agent costs County Collection fees Arbitrage calculation costs Consultant services Continuing disclosure/dissemination Administration expenses Delinquency management costs Reserve for Delinquenices Other Costs TOTAL Total Principal, Interest and Admin Costs $20,000.00 $6,000.00 3,250.00 2,325.00 1,024.73 1,024.73 0.00 0.00 3,266.88 3,359.55 700.00 700.00 150.00 150.00 0.00 0.00 0.00 0.00 0.00 0.00 $28,391.61 $13,559.28 $1,917,434.94 $1,899,809.28 ADJUSTMENTS APPLIED TO LEVY Reserve Fund Credit Special Tax Fund Credit Miscellaneous/Adjustment Credit TOTAL $0.00 0.00 0.00 $0.00 $0.00 0.00 0.00 $0.00 TOTAL CHARGE Total Charge $1,917,434.94 $1,899,809.28 ADDITIONAL INFORMATION Number of Active Parcels Number of Parcels Levied Admin Costs as a percent of Annual Levy 1,914 1,806 1.48% 1,914 1,806 0.71% PUBLIC HEARING Item No. 17 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Community Development DATE: July 23, 2013 SUBJECT: Weed Abatement Lien Resolution for Fiscal Year 2012-13 PREPARED BY: Steve Lankenau, Acting Building Official RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ORDERING CONFIRMATION OF THE SPECIAL ASSESSMENTS AGAINST PARCELS OF LAND WITHIN THE CITY OF TEMECULA FOR COSTS OF ABATEMENT AND REMOVAL OF HAZARDOUS VEGETATION FOR THE FISCAL YEAR 2012-13 BACKGROUND: The City of Temecula is responsible for weed abatement for properties that are not cleared of hazardous weeds during the spring and summer abatement season. On May 14, 2013 City Council approved a contract with Inland Empire Property Services, to bring parcels with hazardous conditions into compliance with the Temecula Municipal Code. The owners of these parcels are billed by the City to recover the costs of the contractor plus an administrative fee. If the owners do not respond to the billing request, the City is required to place a lien on the property to recover the costs. All of the owners were properly notified via certified mail, return receipt requested, of the need to abate weed conditions on their properties and were given ample opportunity to remove the weeds themselves prior to the City taking weed abatement action. The lien process requires that a public hearing be held before the City Council to take comments from the property owners with respect to the costs proposed to be assessed against their properties and to confirm those costs. The Notice of Public Hearing was printed in the Union Tribune San Diego on July 12, 2013. Following the public hearing, the Council must adopt a resolution for the Fiscal Year which: 1. Confirms the costs incurred by the City in performing the weed abatement work. 2. Provides that the actual abatement costs will become a lien upon the properties, and upon recordation, in the amount of the costs shown on the attached "Exhibit A". 3. Provides that the Resolution will be transmitted to the Riverside County Treasurer -Tax Collector so the amounts of the assessment can be entered upon the parcels as they appear on the assessment rolls and the costs will be collected on the property tax bill. Staff is requesting Council action for the Fiscal Year 2012-13. With the Council's positive action, staff will forward the adopted Resolutions for filing with the Riverside County Treasurer - Tax Collector and for recording with the County Recorder. FISCAL IMPACT: The recording of these liens will enable the City to recover abatement costs through the County's property tax collection system. The City will recover actual amounts paid out to the weed abatement contractors. Further, the City will recover the administrative fee placed on each parcel that was abated by the City's contractors. ATTACHMENTS: 1. Resolution 13- 2. Exhibit A — Abatement Charges for Fiscal Year 2012-13 RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ORDERING CONFIRMATION OF THE SPECIAL ASSESSMENTS AGAINST PARCELS OF LAND WITHIN THE CITY OF TEMECULA FOR COSTS OF ABATEMENT AND REMOVAL OF HAZARDOUS VEGETATION FOR FISCAL YEAR 2012-13 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Chapter 8.16 of the Temecula Municipal Code provides for expedited abatement of hazardous vegetation from vacant lots and parcels. Section 2. Abatement of hazardous vegetation has been completed for each of the parcels as described in the attached list of parcels (Exhibit "A"), at a cost equal to the costs of abatement and removal of hazardous vegetation on each parcel. Section 3. A hearing was held on July 23, 2013, duly noticed in accordance with the requirements of Chapter 8.16 of the Temecula Municipal Code, concerning the costs of abatement of these parcels at which time the Council heard all objections of property owners liable to be assessed for the costs of abatement. Section 4. The list of parcels and costs of abatement and removal of hazardous vegetation for each parcel is hereby reconfirmed and said costs shall constitute special assessments against the respective parcels of land, and are a lien on said land in the amount of the respective assessments. Section 5. A copy of this resolution shall be transmitted to the Treasurer -Tax Collector who shall enter the amounts of the respective assessments against the respective parcels of land as they appear in the current assessment roll, and shall collect said assessments at the same time in the same manner as ordinary municipal ad valorem taxes as provided in Section 39577 of the Government Code. Section 6. The costs against any parcel of land listed in Exhibit "A" assessed by this resolution and the lien created thereby shall be deemed discharged and released upon the payment for said parcel of the property taxes for the tax year above - noted. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 23rd day of July, 2013. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 13- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 23rd day of July, 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk Resolution No 13 - Exhibit "A" Abatement Charges Fiscal Year 2013-2014 Weed Abatement Cycle FY 2012-2013 PARCEL OWNER Balance Due 910272011 JONES FRANK W $ 527.25 919043003 LEE SHIO CHAO $ 450.00 919152004 NGUYEN PETER THANG $ 427.50 919291004 CAIRNS ROSS D $ 570.00 920090003 WINCHESTER MEADOWS INV $ 2,529.75 922034021 OLD TOWN CENTER I $ 435.00 922034022 OLD TOWN CENTER I $ 435.00 922053037 S & L HASAN INC $ 450.00 922072007 2ND STREET & MERCEDES $ 445.00 922190013 EL DORADO HOMES $ 694.50 922190033 TEMECULA VALLEY HOSPITALITY $ 649.50 940310033 CRYSTAL RIDGE DRIVE $ 594.75 940320002 HUB 3 $ 627.00 940320003 HUB 3 $ 540.00 940320004 HUB 3 $ 739.50 940320005 HUB 3 $ 549.75 945060023 HAM TRACY E $ 649.50 945110001 AHMAD M FAROOQ $ 427.50 945110013 RIOS GEORGE F $ 549.75 945180022 TURNER BARBARA J $ 549.75 945180023 CHARLES DRAKE LLOYD $ 549.75 955212008 SPURRIER BRETT $ 390.00 957170037 J & L PROP $ 1,453.50 959050011 DEPORTOLA TEMECULA $ 675.00 961290002 PARKER 215 GENERAL $ 549.75 961450012 PREFERRED BANK $ 894.00 961450013 PREFERRED BANK $ 894.00 $ 18,247.00 COUNCIL BUSINESS Item No. 18 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: July 23, 2013 SUBJECT: 2014 Spring Temecula Rod Run Planning and Implementation (at the request of Economic Development Subcommittee Members Roberts and Washington) PREPARED BY: Dawn Adamiak, Recreation Supervisor RECOMMENDATION: Approve the planning and implementation of the 2014 Spring Temecula Rod Run to be handled by City staff of the Community Services Department and committee members from the Old Town Temecula Association and the Drifter's Car Club. BACKGROUND: The City of Temecula hosts many popular events throughout the year that entertain and attract thousands of visitors and residents. The Temecula Rod Run event has become a regional signature event which increases tourism revenue for the City's restaurants, hotels, retailers and wineries. It was brought to staff's attention just prior to the 2013 Rod Run that longtime event organizers, P & R Foundation, would no longer be able to plan and implement the annual Rod Run. On March 20, 2013 this item went before the Economic Development Subcommittee for discussion and direction for the future of this signature Old Town event. As part of the discussion, the Economic Development Subcommittee wanted to explore a transition to a more formal approach to the Rod Run planning and implementation, in pursuit of expanded economic activity in the Old Town area. As such, a comprehensive RFP was developed, which was reviewed by an objective internal panel for the following factors: Responsiveness, Qualifications & Experience, Technical Approach & Timeline, and Price. The filing deadline of May 10, 2013 was met by four qualified responders. Three of the four responders qualified for the Local Vendor Preference Program; however, the program had no impact on the rankings, which are as follows: 1. RKR Marketing & Advertising (score of 1.81) 2. Temecula Old Town Rod Run (score of 1.64) 3. Just Cruzin Productions (score of 1.52) 4. Edelbrock Family Foundation (score of 1.18) On June 11, 2013 staff presented their findings, based on the rank of the RFP's, to the Economic Development Subcommittee. After numerous public comments and discussion, the Subcommittee recommended that City staff, led by the Community Services Department, plan and implement the 2014 Spring Temecula Rod Run. Staff was directed to put together an event committee comprised of key stakeholders that would assist in the planning of the event and develop a proposed budget. Based on Subcommittee direction, staff has approached/discussed the event with representatives from the Old Town Temecula Association and the Drifters Car Club to identify the appropriate leadership to spearhead this effort (along with Community Services staff). In addition, to ensure that any net proceeds from the 2014 Spring Rod Run are reinvested into the Community Services Fund for distribution to local non -profits, 4 charitable organizations have been identified by the aforementioned, to be included for future funding consideration as part of the City's transparent Community Services Fund process. It is envisioned that this committee (see attached) is the working group with clear direction and expectation to produce an excellent event. If for any reason; however, a proposed Committee member was riot completely invested in making Temecula's 2014 Spring Rod Run the best event yet, Staff requests full support and latitude to make the appropriate adjustments. As such, the 2014 Spring Temecula Rod Run is recommended to begin on Friday, March 7th with an evening car cruise on Old Town Front Street. On Saturday, March 8t", an all -day "Show and Shine" car show will take place. There will be a cross section of approximately 700 cars including classics, special interest vehicles, hot rods and custom cars on display. FISCAL IMPACT: The City -support costs, as approved through the Economic Development Sponsorship Funding, of approximately $63,000 are included in the Fiscal Year 2013-14 Operating Budget of the various supporting departments. The working event budget indicates that the City could realize a net profit of $35,175; that is based on obtaining sponsorship funding for a large portion of the event. The Economic Development Subcommittee also discussed that the event proceeds should be reinvested back into the non-profit community through the City's Community Services Funding process. ATTACHMENTS: 1. Rod Run Committee 2. Working Budget 3. Timeline 4. Rod Run RFP Submittals/Score Sheets 2014 Rod Run Committee Dawn Adamiak- City of Temecula • Event Coordinator/ Marshal • Oversee all aspects of Rod Run (timeline of events, cruise, shuttle service, etc...) • Sponsorship Procurement • Manage all Participants o Owner's FAQ's o Car placement Paula Worthington- City of Temecula * Event Supervisor • Sponsorship Procurement • Manage security team • Manage all Participants o Owner's FAQ's o Car placement Mike Morey- City of Temecula * Webmaster o Car registration o Vendor registration o Marketing o General event information o Maps OTTA Representative • Old Town Merchant Liaison o Parking passes o Merchant FAQ's Consultant * Car Club Liaison • Volunteer Coordinator o Recruitment o Training o Assignments • Security o Recruitment o Training o Assignments Consultant • Vendor Coordinator o Solicit vendors (old & new) o Vendor placement o Insurance requirements o Health Permit 2014 Rod Run- Working Budget EXPENSES- SERVICES Company I Items Estimate Diamond Environmental Portable Restrooms $2,500.00 Rene's Commercial Management Clean-up services $2,200.00 S&J Linking Systems Radios $500.00 Bigfoot Graphics Event t -shirts, hats, etc $10,000.00 Temecula Trophy Awards $2,500.00 Transportation Concepts Shuttle service $3,500.00 Advertising $2,500.00 Department of Environmental Services Health permit $500.00 Security $1,000.00 Fun Zone (go-karts, jumps) $5,000.00 Entertainment $3,500.00 Posters $1,000.00 Signs by Tomorrow Signage $2,500.00 Miscellaneous supplies/ rentals $4,200.00 Extreme Signs & Graphics Sponsor recognition $2,500.00 Sponsor reception $700.00 Prestige Golf Cars Golf cart rental $300.00 Advisor's Marketing Give -a -way for participants $2,500.00 $47,400.00 EXPENSES- STAFF/COMMITTEE Staff Title Hours & Rate Total Senior Recreation Leader $16/ hr @350 hours $5,600.00 OTTA Administration flat contribution $5,000.00 Drifters Administration flat contribution $5,000.00 $15,600.00 Total Expenses $63,000.00 POTENTIAL REVENUE Items Info Total Car Registrations 725 cars @ $35 $25,375.00 Vendor Fee 40 vendors @ $450 $18,000.00 Merchandise sales 1000 shirts @ $10, 750 hats @ $10 $17,500.00 Poster Sales 100 posters @ $8 $800.00 SPONSORSHIP $61,675.00 Sponsor Type Total Title Sponsor $25,000.00 Fun Zone Sponsor $5,000.00 Cruise Night Sponsor $5,000.00 Marketing Sponsor $1,500.00 ECONOMIC DEVELOPMENT FUNDING $36,500.00 Net Proceeds (w/ sponsors) $35,175.00 Police, Public Works, Fire approved funding $63,000.00 2014 Rod Run- Timeline Month Accomplishments July Initial committee meeting Assignment of responsibilities Website goes live Car registration begins Vendor registration begins Sponsorship campaign Meeting with OTTA August Review vendor applications as submitted Sponsorship campaign Process car registrations Mailing to previous participants Complete Special Event Permit Application September Review vendor applications as submitted Sponsorship campaign Process car registrations Meeting with OTTA October Review vendor applications as submitted Sponsorship campaign Process car registrations Volunteer recruitment Begin advertising campaign November Approval of Vendor Insurance Process car registrations Advertising camppaign Review vendor applications as submitted Volunteer recruitment Art work for event shirts, hats, etc... Meeting with OTTA December Advertising camppaign Process car registrations Volunteer recruitment Order rental items January Advertising camppaign Begin meeting with volunteers Begin meeting with Security team Meeting with internal departments- event review February Finalize rental items File for Health Permit Final advertising push Send reminders to participants Meet with volunteers March Final preparations Event Post event meeting it "i (c, CITY OF TEMECULA . , L1FOP11 REQUEST FOR PROPOSALS EVENT PLANNING AND IMPLEMENTATION OF THE TEMECULA ROD RUN Filing Deadline: May 10, 2013 at 5:OOpm CITY OF TEMECULA TEMECULA ROD RUN I. INTRODUCTION A. The City of Temecula, hereinafter referred to as the City, is requesting proposals (RFP) from Event Production firms or Professional Event Organizers to provide event planning and implementation of the Temecula Rod Run. B. It is the intent of the City to award a one (1) year agreement with the option to renew for two (2) additional one (1) year terms. II. CITY PROFILE A. The City of Temecula is a dynamic community comprised of approximately 103,092 citizens of various cultural backgrounds. The City maintains 39 parks on 309 developed acres throughout the community, which provide recreation opportunities for both the citizens of Temecula, as well as surrounding communities. Contracted services provided through Riverside County include police and fire protection. The Temecula Valley Unified School District provides 34 schools for 28,671 students at the kindergarten through 12th grade levels within the City. The City of Temecula prides itself on its community focus and quality of life. III. SCOPE OF SERVICES A. Event Specifics The annual Temecula Rod Run shall be a two-day Show & Shine car event in Old Town Temecula. The event is scheduled for Saturday, March 8 & Sunday, March 9, 2014 with event hours both days from 8:OOam-4:OOpm. This annual event draws approximately 50,000 spectators each year. Along with the 700 cars on display there are vendors and shopping & dining in Old Town Temecula. Everyone is welcome and the event is FREE to the public. Please see Exhibit D for road closure and traffic flow information. B. The city requires the Event Organizer to donate a portion of proceeds to a local, Temecula non-profit organization and/or charity (See Exhibit A). IV. LOCAL VENDOR PREFERENCE PROGRAM - SERVICES A. It is the policy of the City to promote employment and business opportunities for local residents and firms on all contracts and give preference to local residents, workers, businesses, vendors, contractors, and consultants to the extent consistent with the law and interest of the public. B. The City of Temecula Local Vendor Preference is applicable to this Solicitation pursuant to Chapter 3.28 of the Temecula Municipal Code. A five percent (5%) preference will be given to Local Vendors in the determination for award of this contract. C. Qualified vendors, contractors, or consultants (Vendors) that desire consideration as a City of Temecula Local Vendor under this solicitation must complete the "Statement of Local Vendor Certification" (contained herein as Exhibit C) and submit it as part of their solicitation response. Late submittals of the Statement of Local Vendor Certification will not be considered. Submission of this CITY OF TEMECULA TEMECULA ROD RUN statement will qualify the Vendor for treatment as a Local Vendor for purposes of this solicitation only. The statement made under this solicitation shall not qualify the Vendor as a Local Vendor under any other solicitation. V. PROPONENT INFORMATION A. RFP Proposal Timeline: The following is the City's tentative schedule for the selection of a Proponent: RFP Proponents Electronically Notified April 10, 2013 May 1, 2013 at 5:00pm Deadline for Submitting Questions Deadline for Submitting Proposals May 10, 2013 at 5:OOpm Panel Review of Proposals (Tentative) May 13-16, 2013 Potential Interview of Top Proponents May 21, 2013 Notice of Intent to Award Sent to Proponents May 22, 2013 Council Approval and Award (Tentative) June 25, 2013 Begin Services (Tentative) June 26, 2013 B. Oral Interview: Those Proponents considered most qualified to provide the required services may be requested to participate in an oral interview at the City's discretion. Applicants will be notified in writing of the time and place for the interview. It is expected that key members of the engagement team (owner, partner, manager, senior personnel, and project manager) will be present for the presentation/interview process. Failure to appear for the oral interview will be cause to disqualify the firm from further consideration. VI. INSTRUCTIONS FOR SUBMISSION of PROPOSAL A. Registering as a Vendor: Proponents must be registered as a vendor with the City to download the RFP document(s) and to submit a proposal. If not already registered, Proponents may "Register As A Vendor" via the City's website: http://purchasi nq.citvoftemecula.orq. B. It is the Proponent's sole responsibility to contact the City's online bid management provider (PlanetBids at 818-992-1771) to resolve any technical issues related to electronic bidding, including (but not limited to) registering as a vendor, updating passwords, updating profiles, uploading/downloading documents, submitting an electronic bid/proposal, etc. C. Submittal of Proposal and Fee Schedule: It is the responsibility of the candidate to ensure the proposal is delivered on time. Any proposal received after the deadline will be disqualified and will not be considered. Proposals sent via facsimile will not be accepted. i. One (1) original and three (3) copies of the proposal, fee schedule, and Statement of Local Vendor Certification must be submitted in hardcopy format and in a sealed envelope marked Event Planning and Implementation of the Temecula Rod Run to the following address no later than May 10, 2013 at 5:OOpm: Via U.S. Mail City of Temecula Attn: City Clerk P 0 Box 9033 Temecula, CA 92589-9033 Walk -In Delivery or Courier Service City of Temecula Attn: City Clerk 41000 Main Street Temecula, CA 92590 CITY OF TEMECULA TEMECULA ROD RUN D. Examination of the Content of the RFP: By submitting a proposal, the Proponent represents that it has thoroughly examined and become familiar with the contents of the RFP and that it is capable of performing quality work to achieve the City objectives. The submission of a signed proposal shall be considered an agreement to all the terms, conditions, and specifications provided in the RFP. i. Sample Agreement: A sample Agreement is attached (Exhibit B) for the purpose of informing the proposer of the fixed, predetermined, standard contract provisions with which they will be required to comply. These provisions are subject to revision by the City at any time prior to the signing of the agreement. ii. Exceptions: If the Proponent suggests alternatives or states exceptions to any term or condition in the Agreement, or to any provision or recurrent of the RFP, such alternative or exception shall be clearly stated and identified in the submitted proposal. Otherwise, the successful Proponent will be expected to sign the Agreement upon award of the contract. Any alternative proposed must satisfy all minimum qualifications specified in the RFP. The City expressly reserves the right, in its sole discretion, to (1) reject a proposal containing any exception or alternatives as non -conforming, or (2) accept any proposal alternative or exception and to award a contract based there on if determined to be in the best interest of the City. iii. Proposal Signature: The proposal must be signed by an official authorized to bind the firm. iv. Questions: Any questions, interpretations, or clarifications about any portion of this RFP must be requested in writing (by the deadline indicated in the RFP Proposal Timeline) via the City's on-line bid management system — PlanetBids. All written questions will be answered in writing and conveyed to all proposers in writing via PlanetBids. Oral explanations or instructions will not bind the City. E. Proposal Withdrawal: Proponent agrees that failure on its part to list all cost components related to the service will not be accepted by the City as an acceptable justification to re -quote the proposal. Proponent acknowledges that the original proposal and costs provided stand. However, Proponent has the option of withdrawing a proposal at any time until a final Contract is awarded. Any withdrawn proposals will not be considered for re -submittal. F. Proposal Content: i. Event Organizer shall provide the following: 1. Website Development and Management- website should include, but not limited to: participant, sponsorship, & vendor information; updates on space still available; lodging, restaurant & area attractions information; Frequently Asked Questions; information for Old Town merchants and residents; parking options 2. Marketing Strategy- proponent shall provide media outlets used for marketing campaign, including but not limited to: posters, radio, TV, newspaper, social media CITY OF TEMECULA TEMECULA ROD RUN 3. Sponsorship Opportunities- provide outline for sponsorship campaign, including but not limited to: types of sponsors, benefits of sponsorship, sponsorship levels 4. Volunteer Support- provide outline of volunteer plan including but not limited to: recruitment, duties, attire 5. Registration- proponent shall outline registration process for participants including registration options and check-in process 6. Staging and Execution of Event- outline placement of registered vehicles; explain how placement is determined; traffic flow; number of staff at event; etc... 7. Security Plan- include type of security proposed (professional company, volunteers, military personnel); training provided prior to event 8. Clean up- outline plan for clean-up during and after event; trash and recycling process 9. Vendors- proponent shall outline registration process for vendors including registration options and check-in process; number of vendors; type of vendors ii. Qualifications and Experience: Provide the number of years their firm has provided the services outlined in the RFP. The city requests an Event Organizer or Event Production firm with a minimum of five (5) years of event planning experience. Please include a list of references than can attest to your ability to effectively plan, program and implement a large-scale special event. Please also include any pictures, DVD's or video of the event that specificially show: a. Event lay -out b. Staff, Volunteer and Security in identifiable uniforms c. Signage Provide the name of the principal or event organizer in the firm who will have direct and continued responsibility for the event. This person will be the City staff contact on all matters dealing with the event and will handle the day-to-day activities through completion. Provide a resume for all staff/employees assigned to the event (identified in this RFP) along with a clear indication of their responsibilities for this event. Provide at least five (5) references that can attest to your ability to effectively plan, program and implement a large-scale special event. Proponent shall provide company name, contact name, and phone number for each reference. CITY OF TEMECULA TEMECULA ROD RUN iii. Technical Approach and Timeline: Proponent shall provide a detailed written outline of their firms proposed approach and timeline to the event and the tasks the firm undertakes prior to and during the event to ensure its completion and success. iv. Price: The city requires the Event Organizer to donate a portion of proceeds to a local, Temecula non-profit organization and/or charity (See Exhibit A). Please outline possible beneficiaries of funds including: 1 Name of non-profit/ charity 2. Location 3. Mission of non-profit 4. Estimated donation amount v. Statement of Local Vendor Certification: Qualified vendors, contractors, or consultants (Vendors) that desire consideration as a City of Temecula Local Vendor under this solicitation must complete the "Statement of Local Vendor Certification" (contained herein as Exhibit C) and submit it as part of their solicitation response. VII. SELECTION CRITERIA A. The City will establish a proposal Selection Panel whose members must have no conflict of interest with any Proponent. Individual Selection Panel members will review and evaluate the proposals and qualifications of all responsive Proponents. The Selection Panel may be comprised of City staff and/or other people with related expertise. B. The Selection Panel will consider the following factors (and other reasonable, objective, and accountable factors) which are listed here without implication of priority: i. Responsiveness: The Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. ii. Qualifications and Experience: The Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. iii. Technical Approach and Timeline: The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. iv. Price: The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. v. Local Vendor Preference: A five percent (5%) preference will be given to Local Vendors in the determination for award of this contract. C. Contract Award: A final Contract will be awarded to the best qualified Event Production firm or Professional Event Organizers proposal. The City reserves the right to select the appropriate firm or organizer based on the most qualified proposal. 1. The City reserves the right to accept or reject any or all responses and proposals received in response to this RFP, to waive minor irregularities, to negotiate with any qualified source, or cancel in whole or in part this RFP if it is in the best interest of the City to do so, and to take all proposals under advisement for a period of ninety (90) days. If a Contract CITY OF TEMECULA TEMECULA ROD RUN cannot be negotiated the City reserves the right to negotiate with any other finalist. ii. Subsequent to contract negotiations, prospective Proponents may be required to submit revisions to their proposal. iii. This RFP does not commit the City to award a Contract, to pay any cost incurred in preparation of a proposal, or to procure or contract for supplies or services. iv. The City reserves the right to select a Proponent to perform all the work identified in the RFP, or only selected portions based on price and other factors. v. The City may, at its sole discretion, award the contract in whole, or in part, to one or more Proponents. vi. All companies submitting a proposal should note that the execution of any contract pursuant to this RFP is dependent upon the recommendation of the Selection Panel and may be subject to the approval of the City of Temecula City Council. D. Protest Procedures: Pursuant to Chapter 3.28.350 of the City of Temecula Municipal Code, any actual or prospective bidder, proposer, or contractor (collectively "bidder") who believes he or she has been aggrieved in connection with the solicitation or award of a contract pursuant to this Chapter may protest, in writing, to the Office of the City Clerk, within three (3) business days after posting of the award recommendation (posted as "Award Pending" via the City's online bid management system — PlanetBids) at the location where bids or proposals are submitted. The protest shall be deemed filed only when it is actually received by the Office of the City Clerk. Said bidder shall refer to Chapter 3.28.350 of the Temecula Municipal Code for detailed filing requirements. The City's municipal code can also be accessed online at: http://www.cityoftemecula.org/Temecula/Government/CityClerk/MunicipalCode.htm VIII. CONDITIONS & LEGAL REQUIREMENTS A. Collusion: Any evidence of agreement or collusion among Proponents, acting illegally to restrain freedom of competition by agreement to propose a fixed price, or otherwise, will render the proposal of such Proponents void. B. City of Temecula Business License: The selected Proponent(s) agree to maintain a City of Temecula business license for the duration of the contract. C. Law Compliance: Selected Proponent is required to comply with all existing State and Federal labor laws. Selected Proponent is also responsible for complying with all OSHA and any other applicable standards and requirements. If Proponent out -sources any work or job to a sub -contractor, it will be the Proponent's responsibility to ensure that all sub -contractors meet the requirements as stated in this RFP and Contract award. D. Public Record: All submitted responses, proposals and information included therein shall become public record upon contract award. Proposals are not to be marked as confidential or proprietary. Regardless of any identification otherwise, including marking some or all of the pages as "confidential" or "proprietary," information in proposals shall become part of the public record and subject to disclosure without further notice to the Proponent. The City shall not in any way be liable or responsible for the disclosure of any such records. CITY OF TEMECULA TEMECULA ROD RUN E. Suspension or Termination of Event: The City may, with cause, suspend or terminate the event, or any portion hereof, by providing verbal notice to the Event Organizer at the time of the commencement of the event. Cause may include, but is not limited to, severe weather conditions including lightning, strong winds, severe rains; and other acts of God, as determined by the City that would cause undue risk upon the safety of the Public, the City and its employees, and the Event Organizer. Upon receipt of said notice, the Event Organizer shall immediately cease all work unless the notice provides otherwise. If the City suspends or terminates a portion of the event, such suspension or termination shall not make void or invalidate the remainder of the event. Event Organizer is liable to perform the party's obligations in the event of rain. CITY OF TEMECULA TEMECULA ROD RUN EXHIBIT A PRICING FORM The City has agreed to be a sponsor of the event by providing the following: 1. The Old Town Temecula venue with the area for displaying registered cars including Old Town Front Street, Sixth Street, Fifth Street, Fourth Street, Main Street and Third Street. 2. Saturday shuttle service from 8:OOam-4:OOpm. This will include four (4) shuttles, volunteer staff at two (2) of the shuttle locations and a restroom at two (2) shuttle locations. Shuttle locations include 43200 Business Park Drive, Park & Ride located at the intersection of Temecula Parkway and Old Town Front Street and City owned property located at the intersection of Ynez & Santiago Roads. 3. City -support services of Public Works, Code Enforcement, Community Services, Fire and Police valued at an amount not to exceed $57,800. 4. In-kind City promotional services valued at $4,200 including event information on the City's website, Auto Mall Marque, Cable Channel and City Newsletter. Proponent shall be responsible for all other costs associated with the event. Please include estimated revenues and expenditures for the entire event. These items include but are not limited to: restrooms, shuttle service for Sunday, permit fees, advertising, insurance, prizes & awards, communication equipment, etc... Proponent is required to donate a portion of proceeds to a local Temecula non-profit organization and/or charity. CITY OF TEMECULA TEMECULA ROD RUN EXHIBIT B SAMPLE OF STANDARD AGREEMENT (Attached) CITY OF TEMECULA TEMECULA ROD RUN EXHIBIT C STATEMENT OF LOCAL VENDOR CERTIFICATION Any Vendor claiming to be a Local Vendor, as defined under the Local Vendor Preference Program - Services section of this RFP shall so certify in writing to the City. The City shall not be required to verify the accuracy or any such certifications, and shall have sole discretion to determine if a Vendor meets the definition of "Local Vendor." "Local Vendor" means a vendor, contractor, or consultant who has a valid physical business address located within the boundaries of the City of Temecula, at least six months prior to bid or proposal opening date, from which the vendor, contractor, or consultant operates or performs business on a day-to-day basis, and holds a valid business license issued by the City of Temecula and designates, for sales tax purposes, the City of Temecula as the point of sale for retail transactions within the City. Post office boxes are not verifiable and shall not be used for the purpose of establishing such physical address. A business which has obtained City certification as a Local Vendor by reason of having furnished incorrect supporting information or by reason of having withheld information, and which knew or should have known, the information furnished was incorrect or the information withheld was relevant to its request for certification, and which by reason of such certification has been awarded a contract to which it would not otherwise have been entitled, shall: 1. Pay the City any difference within the contract amount and what the City's costs would have been if the contract had been properly awarded. 2. In addition to the amount described in sub section (i) above be assessed a penalty in an amount of not more than ten percent (10%) of the amount of the contract involved; and 3. Be ineligible to transact any business with the City for a period of not less than three (3) months and not more than twenty-four (24) months as determined in the sole discretion of the City Manager. The City Manager shall also have the right to terminate all or any part of any contract entered into with such person or business. CITY OF TEMECULA TEMECULA ROD RUN STATEMENT OF LOCAL VENDOR CERTIFICATION Qualified Local Vendors desiring consideration under the City of Temecula Local Vendor Preference Program must complete the following and submit with their Proposal (print or type): (Individual Submitting Bid) (Title) of/for certify that (Company Name) (Company Name) is a City of Temecula Local Vendor as defined under the Local Vendor Preference Program - Services section of this solicitation (titled ) and therefore qualifies for the Local Vendor Preference. Signature Title Date NOTIFICATION OF OPPORTUNITY TO REDUCE BID The Local Vendor will be notified of his/her opportunity to reduce its bid under City of Temecula Local Vendor Preference. Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. Notification to Vendor shall be considered complete upon City's transmission of e-mail (potentially through City's online bid management system) or Fax. The Local Vendor shall state his/her preferred method of notification below along with the appropriate e-mail address and Fax number. Notification by City will be limited to one of those two (2) methods. It will be the Local Vendor's responsibility to check his/her e-mail or Fax messages for notification. The Vendor's delay in receiving his/her notification will not alter the one (1) business day period allowed for re -bid submission. Local Vendor to Complete: Indicate ONE method for notification of Local Vendor re -bid by providing the appropriate e-mail address or Fax number. Submit this document as a part of your quotation. E -Mail: Fax Number (Identify Contact Person if Using a Fax Number): CITY OF TEMECULA TEMECULA ROD RUN EXHIBIT D Map shows the Old Town Temecula event venue. The blue line indicates the traffic flow throughout Old Town. The red lines indicate where the roads will be closed. Y e, O 0 511(R MARKETING ADVERTISING PROPOSAL FOR EVENT PLANNING AND IMPLEMENTATION OF THE TEMECULA ROD RUN RKR Marketing & Advertising, here on to be referred to as RKR, is respectfully submitting this proposal to be considered in being awarded the contract for the Event Planning and Implementation of the Temecula Rod Run which will be a two day show and shine car event to take place in Old Town Temecula on Saturday, March 8th & Sunday, March 9th, 2014 with the event hours both days from 8:OOam to 4:OOpm. The following proposal will outline the details for the event planning, coordination, implementation, execution and completion of the event to include clean-up of the venue. The event will be open and free to the public for all races, ages and gender. As an Event Organizer, to the best of our ability, we will model the City of Temecula's posture to promote employment and business contracts for local residents and firms where applicable and as they meet special event requirements. We intend to combine the resources of our full staff of professional employees in association with a professional event facilitation company and a well-known promoter in the classic car show industry to expand upon the longstanding history of the Temecula k ad Run. We will create an event the entire community will enjoy, visitors will rave about, non-profit organizations will benefit handsomely from, and the City of Temecula will be proud to host in 2014 and many years to come. RKR understands that the Temecula Rod Run is not only a car show but a special event with large scale attendance. Every event is held in a venue and often times you create and produce that event in a venue that was designed specifically to host events such as sports arenas, stadiums, hotels or wineries. The Temecula Rod Run is held throughout the Old Town Temecula District. When using the Old Town Temecula District as a venue the community in that District is affected physically, financially, and emotionally. With that in mind it is RKR's intention is to compensate the Old Town Temecula District by assigning 50% of the net proceeds of the event to the Old Town Temecula Association, a not for profit organization, so they can promote the District to improve its economic development and communicate with residents. The balance of the net proceeds will be donated to the Boys and Girls Club, The local VFW and Rancho Damacitas. The following is the proposed event planning and implementation strategy. RKR Marketing & Advertising Page 1 EVENT ORGANIZATION DETAILS 1. Website Development and Management RKR will work to brand the event with a graphical image to represent the type of event, uniqueness to our area, represent our neighborhood and community while appealing to a local, national and international audience. Implementation and consistency of that branding will take place throughout all aspects of marketing and exposure of the event. We will acquire a domain name to represent the event that will resonate with the previous domain name that is held by another company while the word Temecula remains prominent. Develop a website that is user friendly to include consistency with branding and include feature such as but not limited to: a) Information about the event and its history b) Information about the City of Temecula and links to the CVB for lodging, restaurants, area attractions and information c) Information and links to the Old Town Association and the merchants d) Calendars e) Maps and parking instructions f) Interactive forms for vendor, sponsor and vehicle registration g) Volunteer registration h) Links to Social networking sites we will maintain for the event i) Videos j) Galleries k) Frequently Asked Questions 1) Press Releases and Media Pages The website will be maintained by RKR and updated regularly. 1. Marketing Strategy At RKR we use integrated strategic methodology when marketing for any event or client. Integrated Marketing is defined as an approach to brand communications where the different modes work together to create a seamless experience for the customer and are presented with a similar tone and style that reinforces the brand's core message. It is our goal to make all aspects of marketing communication such as advertising, sales promotion, public relations, direct marketing, online communications and social media work RKR Marketing & Advertising Page 2 together to get the best results. We will be using the following integrated marketing strategies: a) Website SEO and PPC advertising b) Online linking to classic car related sites c) Social networking on multiple networks such as but not limited to Facebook, Twitter, You Tube, Pintrest, and Linked in d) Broadcast Media (mostly through sponsors from local Cable and Radio Stations e) Press releases to local, regional and national press organizations f) Posters and flyer distribution to local and regional area g) Ads in the TVCB guide and online opportunities h) Attendance to regional car shows and affiliations with organizers to cross promote as allowed i) Email Blasts leading up to and after the event j) Pre -Recorded ads to be played on the Old Town Temecula Sound System k) Work with the Old Town Merchants Association to be included in their marketing materials as well as on their website and social networking pages 1) Create ad to be played on the City Verizon Channel if allowed m) Text Marketing Programs in association with local radio stations 2. Sponsorship Opportunities RKR has had the pleasure and opportunity to work on both sponsorship and marketing programs for The Susan G. Komen Race for the Cure, The Rotary Club of Temecula, Canine Support Teams, Ramona Bowl Amphitheater, Thessalonica Family Services, The Valleys Biggest Loser, Riverside County National Date Festival, Reality Rally Golf Tournament and full weekend of events, Temecula and Murrieta Mud Run, Temecula Valley Century Ride, the National Date Festival and Fair to name a only a few. We have created a proven and successful system of sponsorship outreach that includes the following a) Create sponsorship and marketing materials to highlight the event and all of the sponsorship opportunities that the event has to offer b) Seek out corporate and local sponsors to make sure we find a sponsorship level that "fits" both the sponsor and the Event to give the sponsor the most exposure for their participation c) Communicate regularly with the sponsor to make sure they are fully aware of the benefits of their sponsorship as well as keep RKR Marketing & Advertising Page 3 them informed of the details of the event and their participation in it d) Make sure all sponsors are represented appropriately according to their sponsor level at the event e) Follow up and thank all of the valued sponsors for their participation as we develop a continued relationship with them so they will be most likely to consider participating the next year We are projecting that using our vast knowledge, experience and dedicated professional team of sponsor coordinators that we will be able to attain significant cash sponsorships for this event which in turn will allow us to have more net proceeds at the end of the event to donate to the identified non- profits that will be the beneficiaries. 3. Volunteer Support Volunteers are an invaluable component to any event this size. RKR has had the pleasure to work on many events which had as many as 700 volunteers that needed to be recruited, classified and managed. We understand the importance of their donation of time and energy and we respect that volunteerism by being organized, considerate and thankful. For this event we will: a) The Executive Team will work determine how many volunteers we will need to cover the tasks that we need help with b) Duties will then be outlined for the volunteer positions c) A page on the website will be dedicated to Volunteers so they may register if interested in helping and where we can post information pertinent to what they need to know d) A volunteer T -Shirt will be designed and distributed to volunteers who will be working during the Rod Run e) Resources will be identified for what volunteers might need. For example, water, snacks, lunch, sunscreen etc. f) Communication devices will be given to volunteers who are in key positions in which we need to speak with throughout the event 4. Registration Norm Floyd Productions will be working with the RKR team to bring his organizations extensive experience in the car show industry to the table to assist with the registration and management of all of the exhibitor owners as well as the design and placement of the vehicles at the show. The Norm Floyd Events team will contact, communicate with, connect with, register, check-in, place and manage car enthusiasts who will attend the Temecula Rod Run event. They will manage contests where trophies will be given out as awards RKR Marketing & Advertising Page 4 The core of cars will consist of vehicles dating up to 1974. In addition to that grouping a neighborhood will be created to add Custom vehicles as well. Norm Floyd Events will work with the RKR team to coordinate the aspects of the car show into the overall special event to maximize the positive experience of the registered car enthusiasts, the sponsors, the vendors, the Old Town Temecula District our community and the public. a) Norm Floyd will be the Car Show Marshal for the event. All aspects of the Car Show will be coordinated by him. b) We will promote car enthusiasts to register c) A page on the website will be dedicated to registering cars for the car show and to post all information the car attendees will need to know d) A Registration process will be created and communicated to each registered car enthusiast as well as posted on the website e) A Check-in process will be created for cars to check-in when they arrive f) A Staging/Vehicle loading area will be designed for cars to line-up and be ready to move into their designated positions. g) A Vehicle Unloading system will be designed for the cars to exit the event h) All the designed movement of vehicles will be reviewed by the Temecula Police Department and Public Works to get their input since they have experience with the previous events success and challenges i) Please see appendix A for the proposed map 5. Staging and Execution Corinna & Co. Event Services who have extensive experience with event operations management will be responsible for working with RKR for the Staging and Execution of the event. Their duties will be as follows a) Corinna Coram will be the Event Marshal and be the oversight for the entire event during the weekend of the event b) After meeting with the Temecula Police Department to determine how to best compliment their special event plan for the Rod Run a security team will be developed by hiring a small professional team as well as acquire volunteers to assist with crowd control. All security will be identifiable and unarmed RKR Marketing & Advertising Page 5 c) Portable restrooms will be spread throughout old town based on the number recommended to accommodate the large numbers that attend and by taking the guidance from Public Works who know where the best location for the restrooms should be. d) A waste and recycle plan will be developed to have the appropriate number of trash receptacles available as well as a team to collect, empty and manage the trash. e) There will be three information booths spread about every two blocks of Old Town Front Street manned by volunteers to be available with information for anyone who needs assistance. Lost and Found and First Aid will be available at these locations f) Vendors will be managed through the vendor registration process, confirmation that they meet requirements to be a vendor, check-in day of event, placement, set-up and clean-up. g) A volunteer Set-up crew will be developed to make sure all assets and collateral are in place and set-up for production of the event h) A clean-up crew made up of volunteers and also a paid crew for certain aspects of the clean-up will be developed to ensure the venue area is clean after the event. 6. Security Plan RKR will hire a security team for the event that will work in conjunction with the Temecula Police department to create a security strategy that will keep all vendors, exhibitors, and visitor safe and secure. We will work closely leading up to the event with local police and fire to assure all security concerns are met. All security team members will be in identifiable uniforms marked with EVENT SECURITY and will be unarmed 7. Clean Up A clean-up plan will be developed with the guidance of the City of Temecula and their input as to information regarding the type of clean-up, how much, and what is required. We will hire local Boy Scout troops to assist with the task and be on site to make sure everything is completed. 8. Vendors We expect to have up to 40 vendors at this event. Corinna & Co. will be in charge of the following vendor activities: a) Seek, acquire, process, manage, assist in executing the vendors contribution to the event and assure clean-up of vendors location b) Seek with intent on acquiring local vendors where applicable and if they meet the special event requirements c) Make sure all vendors have the appropriate certifications and insurances needed to participate in this event. d) Please see appendix A for draft of the proposed map RKR Marketing & Advertising Page 6 QUALIFICATIONS AND EXPERIENCE Located in the heart of Southern California's wine country between Los Angeles and San Diego, RKR has become one of the region's leading advertising and marketing agencies. With more than 25 years of combined experience in graphic design, marketing, and public relations, RKR has long-standing relationships with almost every magazine, newspaper, direct marketing firm, and broadcaster serving the area. We are also actively involved in several local Chambers of Commerce as well as the Temecula Convention and Visitors Bureau. These relationships enable us to give clients preferential access to the region's entire population base in all demographics. RKR has also had the pleasure and opportunity to work on both sponsorship and marketing programs for The Susan G. Komen Race for the Cure, The Rotary Club of Temecula, Canine Support Teams, Ramona Bowl Amphitheater, Thessalonica Family Services, The Valleys Biggest Loser, Riverside County National Date Festival, Reality Rally Golf Tournament and full weekend of events, Temecula and Murrieta Mud Run, Temecula Valley Century Ride to name a only a few. Since 2001 we have worked with businesses and community members locally, regionally and nationally and have developed strong relationships with both marketers as well as potential sponsors in the community. How do we differ from other advertising and marketing firms? Research We approach projects using the best available primary and secondary research to ensure your entire marketing program or event goals are right on target. Superior data enables us to deliver extraordinary results. Knowledge Not only are we knowledgeable and skilled in the advertising business, we are also well informed about and connected to the communities where your customers live. We have relationships with the media and leading civic organizations throughout the area that can make a world of difference in the implementation of your sponsorship and marketing plan and executing your event goals and objectives. Results RKR is a results -oriented company. We create beautiful marketing materials but we also focus on helping you get the highest possible return on your marketing investment. We are focused on RESULTS and in this case results will equate to a phenomenal event for the community and significant donations to our identified charities. RKR Marketing & Advertising Page 7 PRINCIPAL EVENT ORGANIZER — RKR Marketing & Advertising Judy Zulfiqar — President/CEO Duties: Primary contact for this project. Judy would attend all meetings that are related to the event as well as prepare timelines and marketing strategies. Judy would also be responsible for her team and work with the City of Temecula staff and volunteers to secure and manage all event details, sponsorship negotiations and marketing efforts as well as be responsible for all aspects of the event. Michele Brewer — Office Manager and Executive Assistant to the CEO Duties: Michele is the hub of communication and sponsor relations. She is responsible for all communication from the City of Temecula team and the RKR team as well as for implementation and follow through of all time -lines. Michele will be monitoring and facilitating communication with the event vendors, sponsors and the media outlets. Michele will also be in attendance at all marketing and sponsorship related meetings and events. Cheri Alston — Sponsorship Coordinator and Social Networking Administrator Duties: Sponsorship coordination and follow up and social networking administration. Cheri will be in charge of communicating with all of the sponsors to make sure all contracts are received and all benefits are administered to the sponsors. Cheri will also produce monthly reports and update all sponsorships as needed. She will also be in charge of posting the weekly posts for all social networking sites. Jonathan Marquez Duties: Sponsorship coordination and follow up. Jonathan will assist Cheri with Sponsor communications. Jacob Myers — Creative Director Duties: Graphic Design and development. In — house graphic design and creative director who is responsible for creating any graphics needed for the event and helping RKR maintain branding standards throughout the marketing and advertising program for the event. Miquella Zulfiqar — Production Manager/Controller Duties: Oversee any production of printing or promotional products that may be required on this project as well as take care of any accounting duties and issues throughout the project. Daniel Wedeking — Web Developer Duties: Oversee and implement all web design, development and implementation. SAMPLES OF WORK PRODUCT Please see the enclosed folder and CD which contains electronic and physical samples of many of the events that we have organized and managed. RKR Marketing & Advertising Page 8 REFERENCES Susan G. Komen Race For The Cure IE 43397 Business Park Drive Suite D-9 Temecula, CA 92590 P: 951 -676 -PINK (7465) Katie Parker — Executive Director kparkerAkomenie.org 2006 — 2010 Murrieta Mud Run P.O. Box 51 Murrieta Mud Run Murrieta, CA 92564 P: 951-294-7201 Alan Long — Executive Director SE.RawlingsAverizon.net 2012 Race For Humanity P.O. Box 892991 Temecula, CA 92589 P: 951-265-0981 Lori Stone — Executive Director Political.solutions a,yahoo.com 2008-2010 Reality Rally 43176 Business Park Drive Suite 108 Temecula, CA 92590 P: 781-962-8234 Gillian Larson — Creator & Event Producer Giilian(i realityrally.com 2011— Present Temecula Valley Century 43980 Mahlon Vail #2802 Temecula, CA 92592 P: 951-302-2292 George Niotta — Executive Director George(),georgeniotta.com 2011-2012 RKR Marketing & Advertising Page 9 EVENT MARSHALL Corinna Coram — Corrina & Company Corinna's role is in the entire event logistics. She is a highly effective networker and specializes in developing relationships. She has owned her own businesses for over 20 years and has the sales, promotion and event planning background that allow her to oversee the development of a structured, effective and efficient event and/or fundraising entity. Her strengths include over 15 years' experience in creating, branding, producing and executing events. She has a proven ability to meet deadlines and budgets. Her excellent networking abilities allow her to build positive solid relationships towards the success of the project. She is committed to organizing and executing positive success designed programs. Highlights: * Old Town Temecula Association - Current Vice President * Help Ride Bike Show & Music Festival - 4 years - Event Coordinator * Reality Rally - Executive Producer - 3 years * 2 Wheels 4 Hospice Poker Run - Event Coordinator * Youth Employment Expo - Co -Chair * American Cancer Society Relay For Life - Event Coordinator first two years * Great Oak High School Academic Leadership Society Foundation - Founding Board * Hillcrest Carden School Auction - Co -Chair * Youth Employment Fair - Committee Member -* Partners In Education - Committee Member * Jacob's House Marketing committee - Committee Member first year * Principal For A Day - Participant * 1st Annual Student Career Day - Participant * RCC Children's Programs - Teacher * RCC Alzheimer's support group - Organizer * GO Concessions Coordinator * GO BINGO Coordinator Great Oak High School Volunteer Of The Year — 2007 Nominee for Citizen Of The Year — Temecula Valley Chamber of Commerce - 2008 Tourism Professional of the Year 2012 RKR Marketing & Advertising Page 10 CAR MARSHALL - NORM FLOYD EVENTS Principal: Norm Floyd Client Relations and Photography: Cy Rathbun Contributor - Penny Pichette Norm Floyd brought his love of people, his commitment to raise funds and awareness along with his passion for cars to West Coast Kustoms where he has been helping Penny Pichette continue to produce the car shows that her and her husband, before he passed, have done for 32 years. Norm has assisted Penny in coordinating and executing her shows for the past 4 years. There upcoming show will take place in Santa Maria, CA where they will 700 to 800 cars made prior to 1961. Previous to Santa Maria the car show was held in Paso Robles. Norm is currently in planning a car show for the Dos Lagos Center in the City of Corona for October 2013. Penny Pichette is the owner of West Coast Kustoms doing car shows for 32 years with her husband until his passing. Her website full of information can be viewed at www.westcoastkustoms.com and a 4 page history of how their car shows evolved is attached. Penny is excited about helping the Norm Floyd Events team produce a Rod Run in Temecula. Cy Rathbun has a love for Cars, Art and Food. In 2005 Cy co-founded the Temecula Valley Motor Enthusiasts. This event takes place in the Bel Villaggio center on the first Saturday of every month from 7:30am to 10:30am. They have never missed a first Saturday since their first get together. Cy is liked minded in spirit and energy to Norm and would like to be a part of producing a Rod Run in Temecula to include a category for exotic cars to help add a little additional flare to what we have seen in the past. He also has ideas for using new technology for taking images of the vehicles, the merchant's locations and possibly even the vendors. See Appendix B for West Coast Kustoms History RKR Marketing & Advertising Page 11 TECHNICAL APPROACH & TIMELINE Technical Approach and Timeline — Shall provide a detailed written outline of their proposed approach and timeline to the event and the tasks the firm undertakes prior to and during the event to ensure its completion and success a. This Special Event would have an Executive Team that would meet Bi -weekly June through September and weekly from October through March. b. This Special Event would also have a Production Team, led by the Event Marshal that would meet monthly from June through September. Bi -weekly from October thru January and weekly in February and March. We will extend an invitation the designated City liaison to attend these as well. c. The Event Marshall will lead the Production Team of Event Coordinators assigned to specific areas of the event. Working meetings will take place often and as needed while reports from those meetings will be given to the overall Production Team at the monthly Production Team Meeting d. 1St priority will be for the Executive Team to meet with the City of Temecula, Temecula Police Department, Temecula Fire Department and Old Town Temecula Association to completely understand the successes and challenges of previous Temecula Rod Run events. If they are willing we would like to learn from lessons learned in the past to shorten the learning curve of the idiosyncrasies of the car show. e. We have a lot of great ideas and energy to put towards the event but we would like to understand and build on the successes of the past and subtly make improvements as to not give too big of a culture shock to the loyal community who attends with an expectation of what they have experienced in the past. f. 2nd priority will be to complete the car registration, vendor and sponsor program details so that it can be available on the event website and social media as soon as possible. g. 3rd priority will be to determine the tasks of each event coordinator and get them started on developing their area of the event. At this time aggressive communication will go out to possible, car attendees, vendors and sponsors while we work with the Old Town Temecula Association to enhance the best possible way to use the Old Town District and engage the merchants in ways to participate and hopefully benefit from the large flow of walking traffic during the event. RKR Marketing & Advertising Page 12 h. The Principal, Judy Zulfigar and the Event Marshal, Corinna Coram would then work together to develop, coordinate, manage oversee and have all tasks completed in order to produce the event as March 2014 approaches. BUDGETS & DONATIONS RKR is dedicated to making this event a success in order to be able to donate 100% of the net proceeds to the Old Town Merchants Association and Local Charities. Outlined below is an estimated budget including Income, Expense and Estimated donations to the charities we have identified. We of course will be working diligently in all areas to reduce costs and increase income to result in a higher net income and more donations. Estimated Income Registration of Participants 700 $80.00 56,000.00 Vendors 40 $400.00 16,000.00 Sponsorships 40,000.00 T-shirts 500 S15.00 7,500.00 Poster Sales 200 S10.00 2,000.00 Merchandise - Rod Run Store Jackets, Mugs, Bags, Magnets, Postcards, etc Estimated Expenses Marketing Management - RKR Sponsorship Management - RKR Website Development - RKR Social Media Management - RKR Event Management - Corinna & Co. Vendor Management - Corinna & Co Car Show Management — Norm Floyd Entertainment Management - GC Entertainment Expense - GC Advertising Expense . Linting Expense Restrooms Party Rentals $10,000.00 $7,500.00 $5,000.00 $2,500.00 $5,000.00 $5,000.00 $15,000.00 $5,000.00 $5,000.00 $10,000.00 $1,000.00 $2,000.00 $1,000.00 1,500.00 Total Estimated $123,000.0 Income 0 RKR Marketing & Advertising Page 13 Insurance Security Clean-up Service T-shirts - 1200 x $6 Rod Run Store Merchandise Poster Printing Flyer Printing Communication Equipment CUP Permit Health Dept Permit Awards Volunteer Support (food) Shuttle Service Sunday Kid Activities Purchase of Merchandise Misc. Total Estimated Expense 1 otal Estimated Net Income Net Estimated Income Donated to 50 % Old Town Temecula Association 25% Temecula Boys & Girls Club 12.5% VFW 12.5% Rancho Damacitas $5,000.00 $2,000.00 $2,000.00 $7,200.00 $1,000.00 $1,000.00 $1,000.00 $500.00 $100.00 $500.00 $2,000.00 $500.00 $2,000.00 $2,000.00 $750.00 $1,000.00 $102,550.0 0 $20,4.50.00 Charities of Choice: $10,225.00 $5,112.50 $2,556.25 $2,556.25 NON-PROFIT MISSION STATEMENTS Old Town Temecula Association The Old Town Temecula Association will promote and protect historic Old Town as "The Heart of Temecula". Through reprdsentation, community relationships and promotional programs the association will present a compelling family oriented destination for the residents of, and visitors to the Temecula Valley, for the prosperity of the association's membership. 501c3 Tax Id# RKR Marketing & Advertising Page 14 Boys and Girls Club of Temecula Valley To inspire and enable all youth to realize their full potential as productive, responsible, and caring citizens by providing stimulating and challenging programs through interactions with dedicated, caring people. 501c3 Tax Id #33-0475756 VFW Post #4089 The mission of the VFW is to foster camaraderie among United States veterans of overseas conflicts, to serve our veterans, the military, and our communities and to advocate on behalf of all veterans. 501c19 Tax Id# 33-0028024 Rancho Damacitas Children who have suffered horrible abuse and neglect at home have little hope of escaping the pattern of violence and psychological torment that they have lived with. Long-term stability is critical to breaking the cycle of abuse and healing the emotional scars resulting from years of mistreatment. Thessalonika Family Services is dedicated to its mission of providing quality long-term care and treatment for children needing out -of -home services. Three unique programs are provided through the Rancho Damacitas Group Homes, Rancho Jireh Foster Homes, and the Project Independence program that are all designed to address the varying needs of these very special young people. 501c3 Tax Id # 95-3551068 STATEMENT OF LOCAL VENDOR CERTIFICATION See Appendix C SUMMARY In summary, we are looking forward to the opportunity to work with the City of Temecula on this extraordinary event that brings over 40,000 visitors to our Old Town Temecula District. We hope to build upon this established event to attract more corporate sponsors, to reach additional classic car enthusiasts and make this a premier car show event, create a healthy and entertaining atmosphere for the entire family to come out and enjoy, and most of all produce a successful profitable event that will benefit the Old Town Temecula Association as well as the Boys and Girls Club, VFW Post #4089, and Rancho Damicitas. RKR Marketing & Advertising Page 15 APPENDIX A PROPOSED ROD RUN MAP RKR Marketing & Advertising Page 16 Rod & Event Parking Spectators &/or Vendor Parking Music, Dance &/or Theater Vendors Event Barrier with Staff wws Fun Zones per City Approval Oro Her's & His with Wash Station Traffic Flow Around Event Fire Truck / Emergency Lane APPENDIX B WEST COAST KUSTOMS HISTORY RKR Marketing & Advertising Page 17 'f�ltc�:1fl tcn; cif ilt^_fit C Int .t,f�t�;tai,I3�ir ia`litl, e�i1',�isci;C tttt� . 11E�fju �".t11: Rich got a call front Joe Batton inviting him Its his home fry: S BRO_ iae said that he had heard about our get together and he and Gene Winfield '.Named :o talk to Rich about it. Rich had never VESTP4ST 5� a KUsiar15 VCR./ t,WGs Titart — FJ/t4L e+i.rsvG west 4 Q k4Li r y Co.br .f1 it. 71 The Pest t!ttK PiKuft Ikvcit Design S^ ::1i :i:' T, ti re.: either of these guys, but thought that it was pretty cool that they were interested and was reaIly !looking forward to talking to therm. As for me. it fust Nvasn't m• thing hack then so Rich took a friend. Rich carne home all pumped up. Thew had been a whole: bunch of guy there he taid me- Nobody had ever heard about or knew. [resides Joe Railton .and Gere Winfield, there was Steve Stanford tsj?i)rLin g :he hairdo of :he time. an afro-..- Wow wasn't he the cats :r:eowl ; I saw the photo .31rd Kish I knew where they • re :3ititi': Over the years • have. become pretty goad friends with Steve Stanford. .1 tee were gilts trorn .'.:1tert rib car rC'.3g. Lint s su�lt Is Eric Rickman. aka 'Hot 1:i' -J Rick`. 1 wish now that I !'?tf r Sit? more attention so I wri:ernber more about • was ;here that day. but it.k then I wasn't really •nte:e;teia that the main fr conversatre►n was the upcoming get together in Paso Robes. 1t :eLIllV generating a lot of w:th the custom guys A1ang co:ntes the big weekend, i•; ;. l: leaves with .)ttr youngest seta, ice. HeIs lead. big Si.i' ,.t ()if the i, V.:40 a.T11.. .... .t.y, IIIomHIV. he Greyhound bus station n at that located on Spring St !ust 50uth of the P&o Inn. The sun was fust coming u, and l wailed over to Pasco Robles InnI_ Our worn was located in the front facing the street. As 1 am knocking on the door of Our room a whistle goes oft, I guess to say it was 6-.t)) .3,rn. and Iirr-e for the little town to wakes up. it star- tled me and• made me i'umlp_ Little tuft l know. but it was really telling me that his was gc1:ng to be the day that would change Our 1:,es and the ti)V.'n of P,1s<l RoM es f o:sevti. .lite Morelli) tiV'ali 311 town before anyone. lie went down to the local page' and told them What r.V.3. going on, hoping to get his pic- ture and his cool 1950 Merc's picture In the paper. Leave it 10 11i?II to think of that' To this stay we are all great ft is itis. We Frida_:' morning get all ready to go and Joe* sass: he wants. to lead the way. So off we go. we cotrtr to a split in the tend and ao COAST cRU In% ___,..e -L-737:010. itrte I•i i- :Sid i1 _:?FJcs.�. v+:t' i. !. Be a cart of thealargest gathering of 1CuStortts'' in California this year N.r .»r_ ... . i..4 8. 1(. .}`... C..-• ..J h SG.? C..✓ �C ..i C..+.. R.JL. AJ.• - . _. •.......�'' tit Joe goes to the left but we lust stopped aro! waited. Rich said Joe would -btu back in a few minutes when he realizes that he wen the wrong way. Sure enough ire ::as. and :e this day we still give him • a bad 1Ene and tease him about this. :1s we ar,: , f coming; the lake. we .are looking around. Now .hind you wt made all ofour arrange- Inents b phone and the man we spoke wit sid we could have the •..•h:_+IN North Shore. Sounded pretty_ impressive I thought_ Well it sloe wasn't what we expected! It' WAS all dirt. rocks and a hoar landing. Oh well, we will make it work and we did. So. ! set up at the entrance with a little card tabie and did registration and Rich -did what he does best. talk. We used to have a little take about the brawn spots in our lawn. They were there because Rich stood there so long that the sun couldn't get to that stet. The first show drew about SO.plus cuSto,flS and One red strut rod. Nol'"t`dy had ever seen that :nail.' chapped \lert-'c in the same place and huff of them were in primer_ The first par- zictpants included Gene ,infield. Joe Bailor]. Rood Pow l}. Sam Lee Pratt. Joe Moreno. Ron Brooks nid inane others. 1 know aha: l ant forgetting many more but 1t has Ct•n .a !ring time and back then } didn't read all those ,it,le inti magazines like the guys did_) tlo..tit'aer. f :ecentl: heard- .3 works about a young man about 16 who carne to that fart event. He lo,ed, in Soh°ang and his lather had told him not to come and drive his car out of town. But kids bring kid he didn't listen to his dad and figured if he showed up his dad wouldn't .'etl at hun to front of every- one. Well. that young Alai: WAS -Chip Foose Little did we know their. that the young man from So!vang uld become '.:t' famous builder,design- t r. TV pemon- ality and fiat class gu.'. Another stork' from the first event 1s ai.iout Lee Pratt. He drove his Chevy to Paso all the way from Iowa. Ile really enjoyed the weekend and told Rich that the only problem was the boat didn't come to the North Shore often enough so he could use the rest room located across the lake. There WAS a boat that came and took pro• pie across the lake to a restaurant ndstore Poor Lee wasn't aware there was a restroom located right !War itit t)c'.fl landing. Sometimes we still bring aha: up in conversation when we see 'The first event w•a also the start of the Hall of Fame for We; t Coa :t Kustor11.S. Joe Findon and Gene Winfield were our first inductees These were also the only 2 plaque -5 given out since this was lust a get together. We fust wanted to ening each others company. share ideas and check out each others rides. That Saturday night we had our first cruise. We went to the A&W on Spring St. Lige Prat dcl7e ahe aim 1tit3t=3i re lay 5o Paso kvcn tool3 ){i�c 41<wjc�C•iLt� t*C� t{ ,ISG iY,gni-y.anti4[iii,���N cl gl!.!ic)_V1c�a.ft4. The next wear we decided to try the "Casa De Fruit." at Hollister We even hada small hall and Rod Powells* brother "Bo" and his band payed music for us. That year we inducted Bill Custwnberry and Ed "Bid ftaddy. Roth into aur hall of Fame. Casa de F'rtn:a was okay, but it still- ,litln feel right. We had to keep looking. Our third year and we are doing a 3 day show. September 14, 15 and 1(6. :t,'cew can you believe it' iVe decided w go back to Paso Robles, We had found Sherwood Park. a nice place on the outside of town. That year our special guests included Joe Wilhelm. Frank Lie Rb4a..Rtwd Poww'r11. Ed -Big Daddy_ Roth. R. C.:sher:herrw'. Dick Dean and Eric "Hot Rod Rick- R:ckrnan. What a lint' up! Scriv to sav that three o: :hese great guys have passed on. Rich nisi knew that Paso Robles was the place. So, we continued to hare our shows at Sherwood Park. One Sunday. Jin Sanders from the Pao Roble Charmer of isommetre. came out to the park and during the award ceremony. presented Rich with the key to the city and thanked :Is for being here. Nr also invited us to bring '.he show downtown to the city park across from the Paso Robles Iain. Rich wasn't all that n1erested. We liked Sherwood Park. At the same time as :our car sho.ww there was a bicycle show being held at the fairgrounds. We had had some problems with the bicyclists corning Out to Sher wood Park to See :gut cam. They were not 20a Care':::. .': !tit then bicycles around the cars. R Ch fit that if we moved into town the problem would gel worse. It didn't mat- ter it a car wca$ painted or in primer he didn't want :,: have to worry about bicycles falling against any of,our cars Rich also telt that the park %vouid not be big enough. He just didn't want .3 ht:.^.Ch of spectators hanging around. Mr. Sanders knew there was a problem with the cars trying to cruse on Friday nigh:. The word was out and every kid, father. cousin and brother was ort;:>- tng. Some were not behaving themselves either. So Mr. Sanders asked if he could get the street dosed for dist our group to cruise. would we consider moving our NO POO*acrd '_ . 'Art►hsiWC.: event t:c`+ww'3aioWn. That Eve -1 attam. tt; - .a a- t clinched W Around this time is when we f hataged our date from September to Memorial Lav weekend. Rich felt that if it was on a holiday weekend people would have an easier titre remembering the date Dew ntow r: was great: Tota: firs: weekend the stores .1rd restaurants were oven.. trl'si!?l`,1 with all nrw• people in town eating and shopping Thos: r!:>t few",ears the resrau-- tarlt' ran OUT of filo because the hist ;weren't .prepared for it all. The do•A mown was happ} and we were happy. It was trice for the ladies to have a piaci close L11 for shopping. 'Toren; thdn : seem to re -writ biting dragged to a car . ,t} 1-.N.r p > 7::.. Z. :!. :11 .� � IS � :Jti�. 1�;C .3ltc 1111 `-�,nestEo• say" 1�9a1 tilt wasn't .for Ken doing Tilt' .• . come ..._ .....:::T}; forms .SiTIt mak ",L; i..� •.i" • ... _ .:'ts 1 could no,. keep e er 1118.1; on .g.0 C11 :�L11 '.L:Jv keeps temini,;ng ,bot;: J.- E a:.: like they ):o grateful tc' have t'inl are,1 1.11:1. .. - • Coast. 111•. ..:� :r....:� :...::�: ;:.F �t true lat13t1' Then I have r.3�' '►i`�F L a-' i. f-,,:��•11!. r' .. `1t : r,ixeT Trt Thank' 1tleiT1 !PT 111 " : . r:. •". APPENDIX C STATEMENT OF LOCAL VENDOR CERTIFICATION RKR Marketing & Advertising Page 18 CITY OF TEMECULA TEMECULA ROD RUN STATEMENT OF LOCAL VENDOR CERTIFICATION Qualified Local Vendors desiring consideration under the City of Temecula Local Vendor Preference Program must complete the following and submit with their Proposal (print or type): Jud Zu\ 1 017 , C.F,CD (lndibidual Submitting Bid) (Title) of/for I� iL �%1C�Y -t�'(1C� °t Vecerti r that \Le_ (1V V --(\C\ sk--M\(ev% -iaO\ (Company Na e) (Company Name) is a City of Temecula Local Vendor as defined under the Local Vendor Preference Program - Services section of this solicitation (titledTe(Yecu1G `mac\ VoY1) and therefore qualifies for the Local Vendor Preference. Title NOTIFICATION OF OPPORTUNITY TO REDUCE BID c7o— 20/J Date The Local Vendor will be notified of his/her opportunity to reduce its bid under City of Temecula Local Vendor Preference. Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. Notification to Vendor shall be considered complete upon City's transmission of e-mail (potentially through City's online bid management system) or Fax. The Local Vendor shall state his/her preferred method of notification below along with the appropriate e-mail address and Fax number. Notification by City will be limited to one of those two (2) methods. it will be the Local Vendor's responsibility to check his/her e-mail or Fax messages for notification. The Vendor's delay in receiving his/her notification will not alter the one (1) business day period allowed for re -bid submission. Local Vendor to Complete: Indicate ONE method for notification of Local Vendor re -bid by providing the appropriate e-mail address or Fax number. Submit this document as a part of your quotation. E -Mail: Fax Number (Identify Contact Person if Using a Fax Number): FINAL SCORE SHEET SCORING MATRIX Event Planning & Implementation- Rod Run RKR Marketing & Advertising Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j / /%A / Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 1.9 0.48 2. Qualifications and Experience / .7 %/f/y Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 1.8 0.63 3. Technical Approach & Timeline /////// The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 1.8 0.54 4. Price //%/, /O///j/. The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 1.6 0.16 TOTAL 100% 1.81 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: arn,� J` fir, i� wxv Please rate the proposal for each criterion below. Panel Member #1 SCORING MATRIX FACTOR WEIGHT SCORE (0-4y WEIGHT SCORE_ 1. Responsiveness d / A Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 2 0.50 2. Qualifications and Experience j /, / j Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 2 0.70 3. Technical Approach & Timeline % l/ A The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline.�� 30% 2 0.60 4. Price ,- / A The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 1 0.10 TOTAL 100% 1.90 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #2 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE X0-4 WEIGHT SCORE 1. Responsiveness • / j/ i'%%/O/ Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 3.5 0.88 2. Qualifications and Experience / / Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 3 1.05 3. Technical Approach &Timeline/ �j� The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 3 0.90 4. Price j/%// %% / The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 3 0.30 TOTAL 100% 3.13 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #3 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0OL_ WEIGHT SCORE 1. Responsiveness// / /4 /...//) Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 4 1.00 2. Qualifications and Experience :7, j j Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 4 1.40 3. Technical Approach & Timeline v„,„ ' /// % /./17j///li The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 4 1.20 4. Price �0 A 4 0.40 The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% TOTAL 100% 4.00 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Proposal for Services submitted by Pat Vesey, Chairman Rod Run Founder, Producer & Volunteer 1999-2013 Dave Leila, Co -Chairman Rod Run Marketing Director & Volunteer 1999-2013 Lt. Col David Boone (USMC Ret), Co -Chairman Rod Run Logistics 2008-2013 www.temeculaoldtownrodrun.com I Temecula Old Town Rod Run Temecula Old Town Rod Run An Outstanding Community Event Since 1998 by Car Enthusiasts, for Car Enthusiasts proceeds benefit Old Town Rotary, the Temecula VFW, and Boys & Girls Clubs of Southwest County MISSION STATEMENT The Temecula Old Town Rod Run will continue to be Temecula's Signature Event - ari exceptional all -volunteer Show & Shine organized BY Car Enthusiasts FOR Car Enthusiasts. The Purpose of the Temecula Old Town Rod Run will be: • To PROMOTE vintage car preservation and customization as a wholesome and rewarding hobby. • To PROMOTE the City of Temecula as a destination for car enthusiasts and visitors. • To STIMULATE the local economy and showcase Temecula as a business friendly city. • To SUPPORT local businesses and return 100% of event proceeds to local non-profit organizations that provide services to the community. The Temecula Rod Run has been Temecula's signature event for more than 15 years, attracting tens of thousands of classic car collectors and hot rod owners from throughout Southern California and the Southwestern United States. Founded and produced in 1996 by Temecula resident and car enthusiast Pat Vesey in partnership with the Temecula Town Association and members of the local Drifters Car Club, the event now draws 50,000+ visitors to the picturesque Old Town Historic District each year. Pat Vesey and Drifters members serving as Event Co -Chairman and volunteers have more than 500 years of combined Temecula Rod Run experience. Each Committee Member serves as a Chairman in the areas of car show production, management and oversight, operations, finance/cash handling, security, marketing and public relations, logistics, vendor and sponsor procurement, and event customer service. "Shop Temecula First" is strictly observed with local vendors, retailers, and service providers patronized for all event purchases, services, and rentals. In addition to producing and managing the Temecula Rod Run for the past 15 years, the Event Committee of car collectors and business professionals is keenly aware of the positive economic impacts a quality, Targe -scale event can have on Temecula, Old Town, and the region. It is for that reason that the Temecula Old Town Rod Run (TOTRR) Event Committee will continue to produce and organize an exceptional, family -friendly Event supported by thousands of car enthusiasts, prized by vendors, patronized by thousands of visitors, and endorsed by local merchants and residents. As always, the Temecula Old Town Rod Run will partner with local non-profit organizations - the Boys & Girls Clubs of Southwest County and the Old Town Rotary Club, to fill key volunteer positions critical to the Event's success. There are no paid employees, and 100% of the proceeds from the Temecula Old Town Rod Run will be donated to local non-profit organizations that provide vital programs and services to Temecula residents. Page 1 2 Temecula Old Town Rod Run For the past 15 years, the Temecula Old Town Rod Run Event Committee has demonstrated it has the expertise, experience, key relationships, and volunteers to produce a quality Event that will meet or exceed the City's objectives and expectations. F. Proposal Content i. Event organizer shall provide the following: F.i.1. Website Development and Management www.temeculaoldtownrodrun.org Website Oversight: Pat Vesey, Chairman, Temecula Old Town Rod Run Webmaster: Jafari Wallace, San Diego State University, BA Information Technology, Director of Information Technology, Boys & Girls Clubs of Southwest County The Temecula Old Town Rod Run website (www.temeculaoldtownrodrun.com) will be managed by Rod Run Founder and 16 year event veteran, Chairman, Pat Vesey. The site will be maintained by Jafari Wallace, Director of Information Technology for the 12,000 member Boys & Girls Clubs of Southwest County. Mr. Wallace has 14 years of IT and systems management experience and holds a degree in Information Technology Services from SDSU. He is responsible for oversight, management, and maintenance of all information systems, services, networks and computers for the non-profit organization, its 77 employees working at four corporate locations in Temecula (2), Murrieta, and Lake Elsinore. The Temecula Old Town Rod Run website will be updated multiple times each day to provide up-to-date information for Event visitors, participants, vendors, and sponsors. The Website will include the following: a. Comprehensive Information for participants, sponsors and vendors including, event dates, hours, location, timeline, participation requirements, sponsorship levels and payment information, downloadable forms, all vendor and participant fees, link to online registration pages, judging information for car show participants, etc. Vendors and participants will be provided with a day -of - event phone number for a LIVE PERSON to answer questions, provide direction, and dispatch immediate on-site assistance as necessary. b. Map of Event Site showing predetermined vendor locations (updated for availability), Hot Rod display areas and parking spaces, information booths and kiosks, Security and Central Command, off-site visitor parking lots with Transit Van service routes and stops*, public restrooms, ATMs, First Aid Stations, etc. *(Transit Van service to remote public parking will be provided FREE of charge to the public during event hours by the Boys & Girls Clubs of Southwest County. All Transit Vans are CHP inspected monthly and driven by fully insured, professional, CHP certified drivers. The Boys & Girls Clubs of Southwest County operate the largest non-government transportation agency in Riverside County with 79,000 transports provided in 2012) c. Old Town Merchants Map featuring locations and Historic Walking Tour Route available for downloading and printing Page 13 Temecula Old Town Rod Run d. Web links featured on the Temecula Old Town Rod Run website will include: City of Temecula Temecula Convention and Visitor's Bureau Temecula Valley Chamber of Commerce Temecula Wine Growers Association Temecula Children's Museum Temecula History Museum Old Town Community Theater Old Town Merchants Association The Promenade Temecula Pechanga Resort and Casino YouTube Link for video highlights of past Temecula Old Town Rod Riins e. Frequently Asked Questions f. Thank you page for Major Sponsors (City of Temecula), Event Partners, and Non -Profit Organizations and Volunteers providing support F.i.2. Marketing Strategy Marketing Co -Chairman: Marketing Co -Chairman: Justin Bear, Owner Bear Designz Marketing, Temecula Kimberly Frieze Uhler, Owner Clear Blue Promotions, Temecula The TOTRR Marketing Strategy provides a comprehensive outline for Pre- and Post -Event promotion. (See exhibit A) Temecula Old Town Rod Run Marketing Strategy The Temecula Old Town Rod Run marketing strategy will promote Old Town Temecula as a major attraction, destination, and home to the March 8 & 9, 2014 Temecula Old Town Rod Run. It will highlight the longstanding history of the event as Southern California's largest family -friendly "Show and Shine" and the #1 choice of hot rod collectors, car hobbyists, visitors and residents who want to spend a fun day surrounded by classic hot rods in an historic setting. Old Town's upscale shops, broad range of eateries, and attractions such as the Temecula History Museum, Pennypickles, Old Town Community Theater, and award winning Civic Center provide the backdrop for a community that welcomes visitors for a weekend or a lifetime. Pre -Event Marketing/Promotion (June 2013 thru February 2014) (All press releases and media alerts will be submitted to major newspapers in Riverside, San Diego, Orange, and Los Angeles County as well as radio and TV stations in the San Diego and Los Angeles ADI markets. All press releases as well as daily interest items will be posted on Facebook and Twitter multiple times each day for 2-3 consecutive days. When appropriate, event -related video/audio clips will be distributed to all radio/TV stations and will feature interviews with local dignitaries, Rod Run volunteers, merchants, and local non -profits. ) Page 1 4 Temecula Old Town Rod Run F.i.2. Marketing Strategy (cont'd) Promotional Media and Methods Website: www.temeculaoldtownrodrun.com (online registration via PayPal) Facebook: https://www.facebook.com/TemeculaOldTownRodRun Twitter: https://twitter.com/TemeculaRodRun Constant Contact: 7,000+ contacts will receive multiple messages (June -March) containing Event promotional materials, sponsorship packets, fliers, updates, articles, and Old Town information Coupon Book: In partnership with Old Town Merchants Association, a coupon book will be developed and distributed at part of the Event Registration Packet to all participants, sponsors, and vendors Fliers: Promoting the Event, listing City of Temecula as the Title Sponsor as well as other key sponsors and partnering non-profit organizations Posters: Suitable for framing, the Temecula Old Town Rod Run poster Is a 16 year staple at the event, popular with collectors, visitors, and old timers. Posters will be displayed in hundreds of businesses throughout Southern California for a minimum of four months prior to the event. Program Book: Program Book promoting the event, Temecula and Old Town will be distributed to early entrants and sponsors Distribution: Mass face-to-face distribution of fliers, posters, and sponsorship packets will be conducted at more than 500 Southern California car shows from June 2013 through November (See Exhibit 8) Contact Lists: OTTRR has contact lists totaling more than 5,000 car show participants, provided by three partnering Show & Shine organizations. Lists will be used for distribution of ALL information SoCal Car Shows: OTTRR artwork and information will be placed in Program Books at ALL large scale car shows in Southern California. (See Exhibit 8 —list of 500 events scheduled June 2013 — March 2014) June 2013 Press Releases Award of RFP and naming of City of Temecula as 2014 Event Title Sponsor Debut of www.temeculaoldtownrodrun.com. Opening Day - sponsor and participant registration Announcement of newly signed event sponsors, special event guests, timeline, activities, etc. July 2013 — March 2014 Press Releases Photos of Drifters Members in Old Town Temecula July 4`h Parade promoting 2014 Temecula Old Town Rod Run Drifters summer activities in partnership with Old Town Merchants Association Article: Hot Rods Draw Visitors - Help to Promote Hot Summer Nights in Old Town Event activities update VFW and Temecula Old Town Rod Run present the Veteran's Day Car Show, November 11, 2013 in the Old Town 6th Street and Stampede Parking Lots. Proceeds benefit the Temecula VFW Bi -weekly profile of OTTRR Committee Chairs — name, occupation, number of years as OTTRR organizer, number of years in Temecula, hot rod make & model, quote Hot Rod Toy Drive - Parade of Toys down Old Town Front Street to benefit the Boys & Girls Clubs of Southwest County. (Drifters will work with the City of Temecula to schedule the event 1-2 days after Santa's Arrival in Old Town.) You Tube OTTRR video of previous year's activities with upcoming 2014 highlights Unveiling.of Temecula Old Town Rod Run Event Poster designed by Greg Wray, Disney Artist www.graywray.com Announcement of Temecula Old Town Rod Run special celebrity guest Unveiling of line of OTTRR collectibles — model cars, T -Shirts, Coffee Mugs, bags, magnets, license plate frames, etc. All will feature City of Temecula and Old Town Page 1 5 Temecula Old Town Rod Run F.i.2. Marketing Strategy (cont'd) Event Day— Live Marketing/Promotion Regular announcements of special activities Day -of -Event flier showing event timeline, special merchant promotions, etc. Regular announcements of names of event sponsors (City of Temecula, etc.) Announcements about History Museum, Pennypickles, Convention and Visitor's Bureau, City of Temecula Old Town Shuttle Services, and offsite parking Boys & Girls Club Transit Van Services Recognition of Mayor of Temecula and visiting elected officials Chamber of Commerce speaking opportunity Convention and Visitor's Bureau speaking opportunity Old Town Temecula Mcrcharas Association speaking opportunity Boys & Girls Club Youth Entertainment and speaking opportunity Old Town Rotary speaking opportunity Recognition and Plaque presentation to Event Sponsors (City of Temecula, etc.) Show and Shine awards, photo and video session Post -Event Marketing/Promotion (press releases) Show and Shine Winners and categories Photos and statistics of the event - # of attendees, # of entrants, # of vendors, estimated economic impacts, quote from Craig Puma, Mayor of Temecula, non -profits, etc. Posting of winners and event photos on the website, Facebook, Twitter, etc. Announcement of dates of 2015 show and availability of applications (online registration via PayPal) F.i.3. Sponsorship Opportunities The Mission Statement for the Temecula Old Town Rod Run prioritizes support and cultivation of local sponsors, retailers, and service providers. This priority has served the Event well for over 15 years and has been a key component in maintaining the "Temecula culture" so evident in all aspects of the Event. With the help of existing well-known business partners and highly effective non -profits like the Temecula VFW, Boys & Girls Clubs of Southwest County, and the Old Town Rotary Club, it is anticipated that local sponsorships for the 2014 Rod Run could double. This increased support and added visibility of participation by quality local businesses will add credibility and professionalism to the Event, and provide a solid marketing foundation for future sponsorships and support. Local non -profits will benefit from the additional sponsorships as 100% of event proceeds will be donated back to the community. Sponsor banners and branding will be prominently displayed throughout Old Town during the event and sponsors will receive repeated audio recognition throughout the weekend from the Event Emcee and Announcer. (See Sponsorship levels and sponsorship form — Pages 7 & 8) Page 1 6 Temecula Old Town Rod Run EVENT SPONSORS Saturday & Sunday March 8 & 9, 2014 Presenting Rod Run Sponsor: $20,000 • Company name mentioned on all marketing & event materials • Cruise Old Town in a classic car • Logo and Link on web page & Face Book Page • Full page color ad in program book • Logo on event poster • Logo on all event t -shirts • Booth space up to10x20 Two Hotel Rooms for Friday night Dinner for four at an Old Town Restaurant Event program book editorial write-up • 10 event t -shirts • Name or logo on all flyers Classic Car Sponsor: $10,000 • Company name mentioned on all marketing & event materials • Cruise Old Town in a classic car Logo and Link on web page & Face Book Page Logo on event poster . Half page ad in program book • Logo on all event t -shirts 10 free t -shirts • Booth space up to 10x10 • Event program book editorial write up Custom Cruising Sponsor: $7,000 • Company Name mentioned on all marketing & event materials • Cruise "Old Town" Friday night in a classic car • Logo and link on web page & Face Book Page • Half page ad in program book • Logo on event poster • Logo on t -shirt & 10 free t -shirts Winery Participation Sponsor: $5,000 . Free 10x10 booth space • 1/4 page ad in program book • Logo on event poster • Logo on t -shirt & 10 free t -shirts Car Dealer Sponsor: • Name on all marketing materials poster, flyer, program book, etc. • Name on t -shirt • 5 free t -shirts T -Shirt Sponsor: • Name or logo on front of t -shirt • 10 Free T-shirts Additional $1,000 Your Old Town Building will be features on poster! • Booth space at event Poster Sponsor: • Name on poster as sponsor, ad in program book • 5 free posters • 3 free t -shirts Event Program Sponsor: • Logo on event poster Banner Sponsor Welcome to the Rod Run • Name or logo on banner Trophy Sponsor: • Name on the trophy • Name called out during presentation Window Sticker $3,000 $3,000 $1,500 $1,000 $ 500 $ 85 $ 5 Page 1 7 Temecula Old Town Rod Run Sponsorship Form Date Company Name: Officer Contact Name Address: City: Zip: Phone Number: FAX: E-mail Address: Website: Name /Type of Sponsorship: Dollar Amount: Signature: Date Additional Information: Mail check to BGCSWC - PO Box 2892349 - Temecula, CA 92590-2349 Phone 951-699-1526 Contact: Pat Vesey F.i.4. Volunteer Support Page 18 Temecula Old Town Rod Run Committed community volunteers are the backbone of every successful event. The Temecula Old Town Rod Run is no exception and was founded in 1996 as an "AII-volunteer event BY Car Enthusiasts FOR Car Enthusiasts". Furthermore, the Mission Statement mandates that 100% of Event proceeds go to local non-profit organizations. With recent changes in leadership, Event Founder, Pat Vesey has once again stepped up to lead the organization, sharing that responsibility with long-time Event Committee Chairmen Dave Leila and David Boone. With the return to the original team of leaders, the Temecula Old Town Rod Run will once again faithfully adhere to the original Mission they established more than 15 years ago: The Temecula Old Town Rod Run will continue to be Temecula's Signature Event, an exceptional all -volunteer Show & Shine organized BY Car Enthusiasts FOR Car Enthusiasts. Volunteer Partnerships In 2014, the Temecula Old Town Rod Run Event Committee will officially partner with 3 Temecula based non-profit organizations - Boys & Girls Clubs of Southwest County, Old Town Rotary, and the Temecula VFW. Each organization will provide leadership, expertise, and community volunteers in critical areas key to the Event's success. (See Section F.ii: Qualifications and Experience for details). The Old Town Temecula Merchants Association will also be providing guidance and support in the areas of merchant parking and vendor placement. Volunteer Responsibilities With an average of 10+ years of Temecula Rod Run experience per individual and a cumulative total experience equaling hundreds of years, the Temecula Old Town Rod Run Event Committee and members of the Drifters Car Club will once again serve the Event in every area. Augmented by specialists volunteering from the Boys & Girls Clubs in the areas of finance, transportation, communications and IT, and Old Town Rotary's volunteer recruiting power, the 2014 Event structure will be even more efficient and effective. Volunteer specialists with long-standing experience will oversee Event production, management, oversight, procurement, set-up/tear-down, sales, security, finance, human resource management, marketing & promotion, communications, logistics, transportation, community outreach, layout, vendor management, entrant management, parking, judging, registration, sponsorships, City liaison, customer service, signage, entertainment, service vehicles, etc. Volunteer Training With the addition of added volunteers associated with the 3 key non-profit partners, volunteer training will be mandatory and a condition for working at the Event. Training will be conducted by the longstanding Chairpersons in their individual areas of responsibility, i.e., Vendor Services Chairperson will train on all aspects of working with vendors. With an average of 10+ years of Temecula Old Town Rod Run experience, Chairpersons are well versed in their areas of responsibility and are eager to recruit and train future chairpersons in order to sustain the Event for years to come. Volunteer Attire All Temecula Old Town Rod Run volunteers will wear neon colored shirts identifying them as "EVENT STAFF". General volunteers will wear neon green. Security support volunteers working alongside Temecula Police and Fire Services will wear neon yellow shirts with security vests. Marines will wear white with standard issue slacks and Marine Corps ball caps. Page 1 9 Temecula Old Town Rod Run Event Day Briefing In addition to mandatory training in their assigned areas of responsibility, all Event volunteers will be required to attend a 1 -hour briefing on Friday morning, March 7th at the Old Town Temecula Rod Run Office (28790 Pujol Street) where they will receive up-to-date Event information, an Event Staff shirt of the appropriate color, and an EVENT STAFF INFORMATION PACKET. The packet will include: • Individual volunteer assignment • Immediate supervisor contact information • Where to report • Responsibilities and any special instructions • Rules on attire, conduct, and expectations • Event information (hours, daily schedule of everrls, (lc.) • Frequently Asked Questions • Event Map F.i.5. Registration Registration: Jean Vesey, Chairman since 1999 (Drifters, Sales Account Manager) Finance: Stephanie Huynh, Director of Finance, Boys & Girls Clubs Cash Handling: Bobbi Ballwey, Senior Vice President, Pacific Western Bank since 2003 Participants in the Temecula Old Town Rod Run will have 3 options to register. Online Registration - www.temeculaoldtownrodrun.com NEW in 2014! ONLINE REGISTRATION and two other convenient ways to register up to the day of the Event. Participants may register online with payment made via PayPal, at the TOTRR Event office in Old Town, and upon check-in at the Hampton Inn Mar 6-9. Registrants will receive a confirmation email and a printed/printable receipt along with check-in information, Event instructions and rules, and Event timeline. Temecula Old Town Rod Run office registration Early Birds may register from February 22 thru March 6, 2014 at the TOTRR office at 28970 Pujol Street, Temecula. After registering, participants will receive an email receipt, printed/printable receipt, check-in information, Event instructions, Event map, and rules. On-site Registration - on March 6,7,8 and the morning of March 9, 2014, participants may register at the Hampton Inn, official lodging provider for the Temecula Old Town Rod Run. All Show & Shine Hot Rod participants will receive a Show & Shine Packet that includes: Temecula Old Town Rod Run permit for the dashboard, Event timeline, rules, Event area map, parking instructions and Transit Van schedule, Old Town Temecula Merchants Association Coupon Book, Old Town Walking Tour Map, and Old Town Swag Bag. Page 1 10 Temecula Old Town Rod Run F.i.6. Staging and Execution Volunteer Resources Registration: Finance: Transportation: Communications: Youth Activities: Cash Handling: Security/Rod Staging: Security/Volunteers: Vendor Setup: Vendor Admin: PP (Porta Potties): Judging: Clean -Up: Volunteers: 65-85* of Event Jean Vesey, Chairman since 1999 (Drifters, Sales Account Manager) Stephanie Huynh, Director of Finance, Boys & Girls Clubs of Southwest County Maryann Edwards, President/CEO Boys & Girls Clubs of Southwest County Maryann Edwards, President/CEO Boys & Girls Clubs of Southwest County John Whann, Operations Director, Boys & Girls Clubs of Southwest County Bobbi Ballwey, Senior Vice President, Pacific Western Bank since 2003 Bill Fritz, Chairman since 2000 (Drifters, Crane Operator/Owner) Lt. Col. David Boone, Chairman since 2008 (Axel Draggers, USMC Ret.) Robert Clayton, Jr., Chairman since 2009 (Drifters, former USMC) Craig Shelley, Chairman since 2000 (Drifters, Pasadena Police, Ret.,) Dave Lelia, PP King since 1999 (Drifters, Commercial Print Broker) Pete Kee, Judge since 2008 (Drifters Car Club) Tony Berardino, Chairman (2014 President, Temecula Old Town Rotary/Director, Boys & Girls Clubs of Southwest County, General Manager, Cornerstone E&S Insurance.) 20 Marines, 10 Drifters, 15 VFW members, 20 WalMart staff (Drifters have more than 500 years combined Temecula Rod Run experience) *Additional volunteers are available if needed. The change to a Saturday/Sunday Event dictates different staging protocols and personnel requirements than in past years. With public safety as the highest priority, and protecting classic vehicles totaling millions of dollars a close second, the Temecula Old Town Rod Run Event Committee will work closely with City of Temecula Public Works and Community Services staff as well as the Temecula Police Department and CAP volunteers to ensure all staging and staging activity complies with public safety standards, City ordinances, and State Codes. Show & Shine Staging After conducting a survey of 2012 Rod Run participants, the Temecula Old Town Rod Run Event Committee would like to offer the City of Temecula a choice between two (2) staging options for Show & Shine Hot Rod parking. Under Option #1, as in past years, the Show & Shine will feature "open parking" or "first come, first served" parking for Hot Rods. Owners will select parking spaces on Old Town Front Street and the side streets based on their position in line when the barricades open for Hot Rod staging at 6AM. The following is a suggested logistical timeline. The Event Committee will work with the Public Works Department, Community Services Department, and Temecula Police Department to refine the Event Staging timeline as needed. Option #1 - First Come, First Served Show & Shine Hot Rod Parking Saturday, March 8 12:OOAM Street Closure to prepare for early morning vendor set-up. 5:OOAM Vendor arrival and set-up (vendors will have ONE HOUR for setup). 6:OOAM Hot Rod staging - Permitted vehicles will be admitted through north and south barricades. 8:OOAM Opening Ceremony (tentative fly over of WWII classic planes, National Anthem, etc.). 4:OOPM Event officially ends for the day. Hot Rods will remain secured and parked for the night. Vendors will secure booths for the night. Sunday, March 9 Page 1 11 Temecula Old Town Rod Run 8:OOAM Event opens to the public. Vendor booths open. Hot Rods uncovered and displayed. Event activities and judging take place throughout the day. Event staff will be available throughout the day to provide support to vendors, participants. 3:OOPM Event staff will be stationed 2-3 per block on each side of the street to assist participants for orderly exit. Option #2 - Assigned Show & Shine Parking for Hot Rods While some venues are not conducive to assigned Hot Rod parking, the Temecula Old Town Rod Run Event Committee believes the strategy would work along Old Town Front Street and could add a high value element to the Event. To implement this strategy, the Event Committee would need assistance from the City of Temecula in the following areas: 1. The City would number each parking space on OT Front Street in semi-permanent ink/paint to ensure the numbers remain through the Event. 2. The City must close OT Front Street at midnight, Friday, March 7 in order to clear parked cars from Old Town Streets to facilitate arrival of Hot Rod owners at 6am on March 8. 3. The City would need to enforce the assigned space policy if car owners are parked in spaces assigned to others and refuse to move. Option #2 — Assigned Show & Shine Hot Rod Parking (cont'd) Saturday, March 8 12:OOAM Street Closure to prepare for early morning vendor set-up. 5:OOAM Vendor arrival and set-up (vendors will have ONE HOUR for setup). 6:OOAM Hot Rod staging - Permitted vehicles will be allowed through north/south barricades and directed to assigned spaces along Front Street according to Registration and space assignment. Non -assigned vehicles may choose a space on a side street. 4:OOPM Event officially ends for the day. Hot Rods will remain secured and parked for the night. Vendors will secure booths for the night. Sunday, March 9 8:OOAM Event opens to the public. Vendor booths open. Hot Rods uncovered and displayed. Event activities and judging take place throughout the day. Event staff will be available throughout the day to provide support to vendors, participants. 9:OOAM Hot Rod Church on the Town Square. Bring your own pew. 10:OOAM Hot Rod Pancake Breakfast at Sweet Lumpy's. 1:OOPM Judging and awards 3:OOPM Event staff will be stationed 2-3 per block on each side of the street to assist participants in clean-up and exiting. Page 112 Temecula Old Town Rod Run Spring 2014 EVENT MAP p, ®$' OLD TOWN PROW ST reg C DEs S — s ' wZ No AC.. Road Ev.wt Proyr.nl And $or.v..*. ' n Ile F...l «+o• Cl N.m41 PArRtnp \ ' ErMW.n.M gimp Win. L 9... w.n.A..r; (21 £ LA(a.., M..rv.d For Volunlow Perking .; Coo.. «t.,dM8..,y,t„ N z .~s It.,K,.., P•60,1i /ADA A.uaWrl ® ROrt.ul. R..troo. (ADt A[owri..) CRT HAL L Nam MERCEDES$T OW TOM NOIR a iv Mitleri- ' ui $ ATM F1rri Ald P Temecula Old Town Rod Run Vendor Staging Map Page 1 13 Temecula Old Town Rod Run F.i.7. Security Plan Security: Bill Fritz, Chairman since 2000 (Drifters, Crane Operator/Owner) Lt. Col. David Boone, Chairman since 2008 (Axel Draggers, USMC Logistics Officer Ret.) Volunteers: 20 Marines, 10 Drifters, 15 VFW members, 20 WalMart staff members More than 500 years combined Temecula Rod Run experience Bill Fritz and Lt. Col. David Boone have 20 years of combined experience in Temecula Rod Run Security Management. They will manage all event security points and train volunteers to assist during the Event. Volunteers will including U.S. Marines, VFW members, WalMart team members, Old Town Rotary Club Members, etc. Working with Temecula Police, strategic locations will be determined and secured prior to the start of the event. Committee members will work with TPD to ensure safety of the Hot Rods, vendors, Event Staff, and cash control. These points may include but not be limited to North and South Entrances, major intersections, Main and Front Street, command central, business office, Event sales, Information Booth, Remote parking lots, etc. The Security team will take direction from TPD as necessary. F.i.8 Event Clean -Up (Trash Boxes sponsored by CR&R) Clean -Up: Tony Berardino, Chairman (2014 President, Temecula Old Town Rotary/Director, Boys & Girls Clubs of Southwest County, General Manager, Cornerstone E&S Insurance.) 20 Rotarians will work as public information officers and provide site clean-up throughout the day with the help of CR&R Recycling Services. When Event is over, Rotary Clean -Up Team will be joined by 20 additional WalMart Staff for final Old Town Cleanup. CR&R will remove remaining trash boxes and bagged trash the same day. Volunteer Attire: Rotarians will be dressed in neon green shirts with EVENT STAFF on the front and back to identify them as a resource. F.i.9: Vendors 1. Vendor Registration (options) Registration: Jean Vesey, Chairman since 1999 (Drifters, Sales Account Manager) Finance: Stephanie Huynh, Director of Finance, Boys & Girls Clubs Cash Handling: Bobbi Ballwey, Senior Vice President, Pacific Western Bank since 2003 Participants in the Temecula Old Town Rod Run will have 3 options to register. Online Registration - www.temeculaoldtownrodrun.com NEW in 2014! ONLINE REGISTRATION and two other convenient ways to register up to the day of the Event. Participants may register online with payment made via PayPal, at the TOTRR Event office in Old Town, and upon check-in at the Hampton Inn Mar 6-9. Registrants will receive a confirmation email and a printed/printable receipt along with check-in information, Event instructions and rules, and Event timeline. Temecula Old Town Rod Run office registration Early Birds may register from February 22 thru March 6, 2014 at the TOTRR office at 28970 Pujol Street, Temecula. After registering, participants will receive an email receipt, printed/printable receipt, check-in information, Event instructions, Event map, and rules. On-site Registration - on March 6,7,8 and the morning of March 9, 2014, participants may register at the Hampton Inn, official lodging provider for the Temecula Old Town Rod Run. Page 1 14 Temecula Old Town Rod Run All Registered Vendors will receive a 2014 Temecula Old Town Rod Run Registration Packet that will include: • Vendor Information and Instructions • Temecula Old Town Rod Run map with vendor locations • Event timeline • Rules • Event area map • Parking instructions and Transit Van schedule • Old Town Temecula Merchants Association Coupon Book • Old Town Walking Tour Map • Old Tuwri Swug Bdg • Registration and Form for 2015 Event Vendor Check -In Vendors will receive paperwork and instructions as a result of early registration online or in person at the Old Town Rod Run office located at 28970 Pujol Street, Temecula, or at the Hampton Inn in Temecula. On Saturday, March 8, Vendors are to arrive for on-site check-in by 5AM at Rod Run Central, Main and Front St. Vendor Packets will be distributed to all who did not yet receive one (see contents above) and confirmation of their booth assignment will be verified. Volunteers will be on hand to ensure Vendor set-up is completed by 6:OOAM. Entrance will be open to Hot Rod parking at 6:OOam. For the first time, the Old Town Merchant's Association has endorsed the selection of the Old Town Temecula Rod Run team of Pat Vesey, Drifters, Boys & Girls Club, Old Town Rotary, and Temecula VFW. OTTMA will be working closely with the organization to ensure the Merchants are well -served by the Event. Number of Vendors and type Because of Pat Vesey's long and respected history producing the Temecula Rod Run, Temecula Old Town Rod Run has verbal commitments from 50 vendors to date for 2014. The added relationship with the Boys & Girls Clubs is expected to garner an additional 30+ local vendors and 20 new local sponsors. (See Table 1) Page 1 15 Temecula Old Town Rod Run TABLE 1 TEMECULA OLD TOWN ROD RUN VENDORS 2014* Name Address Phone Products 1. AMS OIL Box 1145 Palm Desert Ca., 92211 800-279-6334 OIL 2. Aromas Coffee 29950 Hunter Rd.#103 Murrieta, CA92563 951-461-6777 Coffee/Caf6 3. Azusa Pacific University Los Alamos Rd. Murrieta, CA 92563 951-501-9584 Education 4. Battery Systems 26586 Jefferson Ave #C Murrieta, CA 92562 951-894-2960 Batteries 5. Bluegreen Resorts 1430 Third St.#10 Riverside, CA 92507 909-520-1040 Resorts 6. Carls Concessions 951-634-4056 Shaved Ice etc. 7. DEC Solar Electronic Co. John Large President951-965-1014 951-760-9968 Solar 8. Fairfield Pin Striping 951-501-6410 Paint 9. First Team Realty 29121 Overland Dr. Temecula, Ca. 92591 951-699-9080 Reality 10. The Gold Connection baggs-n-bling@hotmall.com 11. Hero Home Energy next to beer & wine garden 951-505-0718 loans 12. Holy Won Ministries holywonministry@aol.com 13. Ignition Metal Dart Design ignitionmetalartdesign.com 909-660-0913 car stuff 14. Matheny's Catering davematheny@yahoo.com. 15. Marketing Works 949-579-1999 market 16. Master Shift Electronic Patel E -shifter 888-658-2727 Car parts 17. Miss Sue's Dance Co. 951-693-9161 non prof 18. Olympic Coating 2200 Micro Place Escondido, CA 92029 800-630-9899 Power coating 19. Popeye Energy 760-583-3649 Drink 20. Quaid Harley Davidson 951-506-6903 MC 21. RRC Fabrication & Speed 909-981-0336 Fab 22. Rebel Racing Old Town Racing 951-699-3111 Racing 23. Bob Kaler art 951-767-1120 Art 24. Rudy children 951-233.9906 Non Prof 25. Sammy's Shaved Ice 63sammys@gmall.com 26. Sara's Toys 951-698-1643 Toy cars 27. Stith Screen Printing Screen print 28. Scentsy Consulting 951-226-7281 Consulting 29. Temecula Trophy 951-719-3800 Trophy 30. The Gambe Wood Fired Pizza tregambewoodfiredpizza@gmail.com 31. Yogurt on the go 951-445-3690 Yogurt 32. www.calguns.net 325-8156 33. Sit Dog Training sitmeanssittemecula.com 951-216-3647 Dog Training 34. Susie's Body Art 760-458-0315 B body art 35. Paradise Chevy Cad Cars 36. Pop "Mama" 951-677-7784 Pop corn 37. Jimmy Sutton Son Glasses 951-244-01 Sun Glasses 38. Don Nuton Sun Glasses 714-423-8390 Sun Glasses 39. Carl Verbonic 951-6344056 Refreshments 40. Bill Rodmman 909-981-0336 DSL 41. Welk Resorts Time share 42. Temecula GM Cars 43. Navy Credit Union Bank 44. VFW Veterans 45. Boys & Girls Club 46. Wil Venen 760-516-7814 Food 47. K Frog 951-695-8840 Radio 48. ktgm103.3 951-296-9050 Radio 49. Charlie Frank 310-874-3315 Media 50. Ron Ellis 951-760-9968 Reel *Verbal commitment for 2014 based on long-term relationship with Event producers and managers, Pat Vesey and the Drifters Car Club. Page 16 Temecula Old Town Rod Run Home Page Old Town Rod Run Vehicle Registration Vendors Sponsors 2014 VEHICLE REGISTRATION Click on PayPal to Register PayPal Horizontal Scrolling Marquee $35.00 Registration Fee Registration Form Page 1 17 Temecula Old Town Rod Run a v,. Namo G;.mact Namo b *alo tI. ro I S Slgr aIUrr` ..r..l..b W .r, •.1.1 w it�avl. Cl aro* Pon, I.fl) 14t ISA For 1..11 Ni .)t) i.Mt/m./I..i, i plaiong .ddl.i. Wcb Sac Slee. Z r Ootc VENDOR'S March 7 & 8 2014 Old Town Front street 10x10 $450.00 10x20 $550.00 Additional space for every 10ft $100.00 Additional Fees Food Permit 850.00 Insurance $75.00 You may purchase your own insurance (you must have one million dollar policy) and name the below, or pay $75 00 for insurance for a one million dollar policy Page 1 18 Temecula 01d Town Rod Run F.ii. Qualifications and Experience Number of years firm has provided services outlined in the RFP Temecula Rod Run and Drifters Founder, Pat Vesey and the Drifters Car Club members have been producing the Temecula Old Town Rod Run since 1999, having produced TWO successful shows each year (spring and fall) for many years. Their key to success acting as the Temecula Old Town Rod Run Event Committee is their passion for hot rods, firsthand relationships with every car show and club in Southern California, and their varied professional expertise as business owners, tradespersons, service providers, educators, etc. - The Temecula Old Town Rod Run Committee is involved in hundreds of car shows annually, sometimes attending or supporting as many as TEN in a single weekend (See Exhibit A). I he Committee's collective 500+ years of hands-on Rod Run management experience is unmatched in Southern California and is a key reason the Temecula Old Town Rod Run has grown in scope and popularity over the past 15 years. (Next show is Saturday, May 11, 9AM — 1PM: Classic Car & Bike Show, Temecula VFW Post, 4089 Diaz Road, Temecula) NAME COMPANY or AFFILIATION PHONE Terry Gilmore Paradise Chevrolet & Cadillac/ CEO (888) 377-0802 Julie Ngo State Farm, Old Town Temecula / Owner (951) 695-2625 John Thomas VFW / Commander (951) 225-5551 Jerry & Diane, Owners Swing Inn (951) 676-2321 Mike & Rose Thesing, Owners Rosa's Cantina (951) 695-2428 Steve Amante, Chairman Boys & Girls Clubs of Southwest County (951) 699-1526 Nadine Steddom, Manager Hampton Inn (951) 506-2331 Shawn Nelson Temecula City Manager, Retired (951) 541-1486 Justin Lewis, Owner Lewis Cleaners, Temecula (951) 694-5616 Craig Puma, Owner The Bank of Mexican Food & Sweet Lumpy's (951) 203-1213 Commercial Printing, Owner Dave Lelia (951) 764-9433 Craig Shelly, President The Drifter's Car Club (951) 206-7630 Terry Carter, Owner Terry's Coffee Trader (951) 304-0044 Sid Hamilton, Owner Mad Madeline's Restaurant (951) 699-3776 Lt. Col. David Boone USMC Retired (951) 216-5686 Craig Thralls, Owner Wildomar Senior Center (855) 598-4107 Jerry Christenson, Owner Christenson Construction (951) 676-8176 Justin Bearinger, Owner Bear Designz (951) 296-1542 Al Lennox, President American Legion Ambulance Co. (209) 304-6898 Event Layout - Page 19 of this Proposal contains photos of the 2012 and 2013 Rod Run produced by the Temecula Old Town Rod Run Event Committee. Principal Contact Information (Chairman and Co -Chairman) Pat Vesey, Founder & Chairman Temecula Old Town Rod Run (951) 325-7100 Lt. Col. David Boone, Co -Chairman Temecula Old Town Rod Run (951) 216-5686 Page 1 19 Temecula Old Town Rod Run TEMECULA OLD TOWN ROD RUN 2013 OPQQ49400}:%79Q>7P}19HK9090964CKO .95CIO Xf:h:6 >:11 144",!N, TEMECULA OLD TOWN ROD RUN EVENT STAFF T-SHIRT : E fr4T STAFF] ^i..p*'. % )tri SOUTH ENTRANCE -POLICE BARRICADE TEMECULA OLD TOWN ROD RUN CAR LAYOUT 2013 • DRIFTERS CAR CLUB Temecula Old Town Rod Run Temecula Old Town Rod Run Event Committee (all volunteers) Title, Resume Summary, Year Joined Team Event Responsibilities Pat Vesey, Event Founder (1996) Drifters Car Club Vice President National Accounts, Fuji Photo Film Chairman, main contact, Event oversight, Security, Logistics, Sponsorships, Contracts Dave Lelia, Co -Chairman (1999) Drifters Car Club President Commercial Print Broker Marketing & Collaterals, Sponsorships, Vendors, Porta Potties, Waste Management Lt. Col David Boone, Co -Chairman (2008) USMC (Retired) Logistics Officer (33 years) Temecula VFW Axle Draggers Car Club Volunteer Chairman , Vendor placement, Event Set-up/Tear Down Security Dino Harrison, Steering Committee (1999) President Video Incorporated Drifters Car Club Judging Chairman Gary Nelson, Steering Committee (2000) Pastor Calvary Chapel Temecula Drifters Car Club Volunteers and Logistics Chairman, Pete Kee, Steering Committee 1993 Judging and Logistics Dr. Cecelia Anderson, Steering Committee Chiropractor Drifters Car Club Finance and Cash Management Boys & Girls Clubs of Southwest County: Temecula Old Town Rod Run Responsibilities Title, Resume Summary, Year Joined Team Event Responsibilities Maryann Edwards, President/CEO (2010) Oversight for all BGC responsibilities Rod Run office management at OT Clubhouse Liability insurance. 501c(3) status Sponsorship development Information officer Beth Soltysiak, Director of Development (2013) Community Development, Sponsorships, Press releases, media contact, John Whann, Director of Operations (2006) Shuttle buses to/from remote parking lots using Club transit vans. Event logistics, registration, vendor placement, parking Jafari Wallace, Director of Information Technology (2006) Establish & maintain networks during event Assist with vendor check-in/out Provide and maintain intra -vehicular walkie-talkies for Club shuttle transit vans to remote lots. Serina Terefella, Director of Transportation (2009) Provide CHP certified drivers and CHP certified transit vans to shuttle visitors from/to remote lots. Stephanie Huynh, Director of Finance/HR (2009) Funds control, financials, banking services, cash handling, P&Ls and all reporting. Final audit. 30 additional volunteers Runners, parking, trash monitoring and pick-up, tasks as needed by Event team. Steve Amante, Board Chair Amante and Associates Insurance Liability, Risk Management Old Town Temecula Rotary Page 1 21 Temecula Old Town Rod Run Title, Resume Summary, Year Joined Team Event Responsibilities Tony Berardino, President General Manager, Cornerstone E&S Insurance Organize Rotarians to provide information and customer service. Trash pick-up. Set-up and tear - down. Final cleanup. 20 Rotarian volunteers Answer questions and provide assistance to public as necessary. Trash pick-up. Set-up and tear -down. Temecula VFW Title, Resume Summary, Year Joined Team Event Responsibilities Lt. Col. David Boone, USMC Retired VFW member Supervise volunteer security support personnel. Supervise Marine Corps volunteers 20 volunteers Marines, for MCI military to serve as support for Temecula Police and Police Volunteers Old Town Temecula Merchants Association Title, Resume Summary, Year Joined Team Event Responsibilities Craig Puma, Chairman OT Merchants Assoc. Owner, Bank of Mexican Food & Sweet Lumpys Organize Merchants for special activity for entrants - Supervise merchant parking Christi Puma, Owner, Bank of Mexican Food & Sweet Lumpys Provide breakfast after the Sunday Morning Church Service in Town Square F.iii. Technical Approach and Timeline Q Flyers currently ready for distribution Q Poster, Mug, T-shirt designs in process ❑ May 22nd - Web page goes live ❑ May 22"d - Press Releases ❑ Emails - 9000+ Vendor, Sponsor, Car Entrant Flier ❑ Attend first of larger car show's (see schedule below) ❑ Pre sell Temecula Old Town Rod Run at VFW Car, Show May 12th - ❑ Pre sell TOTRR at June 14th LA Roadster show - 1500 vehic e` es O Pre sell June 15th Father's Day Show, Murrieta - local 350 vehicles Drifters are assigned to the following Southern California Car Shows, June - November to distribute fliers and registration forms and to promote the Temecula Old Town Rod Run. EXHIBIT A Southern California Car Shows - June - November 2013 DATE CAR SHOW DETAILS 1 29 Palms - 13th Annual Car Show & Street Fair - Downtown 29 Palms - 5PM - 9PM 1 Burbank* - Bob's Big Boy Trophy Night - 50's Costume Theme - 4211 W. Riverside Dr. - 5PM 1 Chino Hills - Friends of Steve McQueen Car Show - 1907 Boys Republic Dr. - 8AM - 3PM 1 Huntington Beach - HB Concourse Rod & Custom Show - 7711 Talbert Ave. - 9AM - 2PM 1 Huntington Beach - R.C. Classic Antique Car Show & Chili Cook -Off - 7711 Talbert Ave. - 8AM -1 PM 1 Huntington Beach* - Donut Derelicts - Magnolia & Adams - 6AM - 9AM 1 La Habra Heights - 4th Annual Pet Prescription Team Car Show - 1885 Hacienda Rd. - 9AM - 2PM 1 Lakeside - Grower Show & Race - Barone Drag Strip 1750 Wildcat Canyon Rd. - 8AM - Midnight 1 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre '78 Cars Page 1 22 Temecula Old Town Rod Run 1 Ontario - 19th Annual Inland Valley Street Rods Rally & Cruise - 303 East B St. - 7AM - 4PM 1 Palm Springs* - Palm Spring Cruising Association - 72-840 Hwy. 111 - 4PM - 8PM 1 Placentia - 5th Annual Cowabunga Car Show — Kraemer Memorial Park - 3PM - 8PM 1 Westminster - Latin Gents Cruise Night -13425 Beach Blvd. - 2PM - 8PM 1 Woodland Hills -10th Annual LAPD Car Show - 5800 Topanga Canyon Blvd. - 9AM - 3PM 1 Yorba Linda - John Force Cruise Night Car Show - 22722 Old Canal Rd. - 4PM - 7PM 2 sActon - The Car Show Acton Style - 4700 Crown Valley Rd. - 7AM - 3PM 2 Anaheim - 20th Annual Canyon Cruise - Canyon R. V. Park - 8AM - 3PM 2 Anaheim* - Hooter's Car & Bike Show - 2438 E. Katella Ave. - 4PM - 7PM 2 Fountain Valley - 2nd Annual Sam's Club Car Show - 17099 Brookhurst St. - 10AM - 2PM 2 Huntington Beach - O.C. Vettes presents.a Salute to 60 Years of Corvette - Central Park - 8AM - 3PM 2 Huntington Beach - HB Concours d'Elegance - 7711 Talbert Ave. - 9AM - 4PM 2 Marina Del Rey* - Million Dollar Breakfast Club - Starbuck's 4700 Admiralty Way - 7AM - 10AM 2 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 2 Pomona - Pomona Swap Meet and Classic Car Show at the Fairplex 2 Simi Valley - 11th Annual "Valley Rally" Ford & Mustang Show - 1692 Sycamore Dr. - 10AM - 3PM 2 Tustin* - Million Dollar Breakfast Cruise - Enderle Center 17th & Yorba St. - 7AM - 11AM 2 Woodland Hills* - Supercar Sunday - Topanga Canyon & Erwin St. - 7AM - 10AM 4 Laguna Hills* - Chick-fil-A - 24011 El Toro Rd. - 5PM - 8PM 5 Downey* - Bob's Big Boy Broiler Drive -In - 7447 Firestone Blvd. - 5PM - 10PM 5 El Cajon* - Cajon Classic Cruise - Main St & Magnolia - 5PM - 8PM 5 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 5 Laguna Niguel* - Monarch Sunset Cruise at Chelas - Alicia Pkwy. & Niguel Rd. - 5PM - 8PM 5 Pomona - Twilight Cruise Night - NHRA Museum 1101 W. McKinley Ave. - 4PM - 8PM 5 Simi Valley* - Weekly Cruise Night - See Flyer for Location - Changes Each Week - 5PM - 8PM 6 Anaheim* - Angelos Cruise Nite - Brookhurst & Ball - 5PM - 8PM 6 Seal Beach - Aircooled Anarchy Meet & Greet - In -N -Out 12359 Seal Beach Blvd. - 7PM 7 Buena Park* - Classic Car Fridays - Elks Lodge 7212 Melrose St. - 4PM - 8PM 7 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 7 Fontana - Fontana Car Show - Civic Center Campus 8353 Sierra Ave. - 5PM - 8PM 7 Garden Grove* -12891 Historic Main Street - 4PM - 8PM 7 Ladera Ranch* - Car & Bike Show - 011ie & Jax Pub & Pizza 27742 Antonio Pkwy. - 5PM - 8PM 7 Redondo Beach* - Cruise at the Beach - Ruby's Diner 245 N. Harbor Dr. - 4PM - 8PM 8 Anaheim* - 401k Club Hot Rod Shop Open Garage - 4392 East La Palma Ave - 10AM -1 PM 8 Chatsworth - Chevy Camaro Show - California Car Cover 9525 De Soto Ave. - 9AM - 2PM 8 Costa Mesa* - Cars & Coffee at The Car Lover's Store -1805 Placentia Ave. - 8AM - 10:30AM 8 Fontana* - Rotolo Chevrolet Cruise Night - 16666 S. Highland Ave. - 5PM - 8PM 8 Huntington Beach* - Donut Derelicts - Magnolia & Adams - 6AM - 9AM 8 Laguna Niguel - Laguna Niguel Car Show - 29292 Crown Valley Pkwy. - 11 AM - 4PM 8 La Habra - Tenth Annual Car Show - Sonora High School 401 S. Palm Ave. - 9AM - 2PM 8 Los Angeles - Trompers of Eagle Rock Hot Rod Swap Meet - 7544 N. Figueroa St. - 6AM - 1 PM 8 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 8 Perris - 14th Annual Rods & Rails Car & Motorcycle Show - 2201 South A St. - 9AM - 5PM 8 Redondo Beach - Beach'n Vettes & Classic Chevys - 245 N. Harbor Dr. - 7AM - 3PM 8 Rialto - Run Whatcha Brung XX - Downtown - 7AM - 3PM 8 Santa Clarita - Classic Car Show -18730 Soledad Canyon Rd. - 5PM - 9PM 9 Anaheim* - Hooter's Car & Bike Show - 2438 E. Katella Ave. - 4PM - 7PM 9 Chino - Luso-American Fraternal Federation Council 2L Car Show - 5216 Riverside Dr. - 9AM - 1 PM 9 Compton - 48th Annual Early Times Picnic - 1625 Sportsman Dr. - 9AM - 3PM 9 El Mirage - SCTA Land Speed Racing - El Mirage Dry Lake Bed 9 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 9 Marina Del Rey* - Million Dollar Breakfast Club - Starbuck's 4700 Admiralty Way - 7AM - 10AM 9 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 9 , San Marino - San Marino Motor Classic - Lacy Park - 9AM - 4PM 9 Woodland Hills* - Supercar Sunday - Topanga Canyon & Erwin St. - 7AM - 10AM Page 1 23 Temecula Old Town Rod Run 11 . Laguna Hills* - Chick-fil-A - 24011 El Toro Rd. - 5PM - 8PM 12 Downey* - Bob's Big Boy Broiler Drive -In - 7447 Firestone Blvd. - 5PM -10PM 12 El Cajon* - Cajon Classic Cruise - Main St & Magnolia - 5PM - 8PM 12 Laguna Niguel* - Monarch Sunset Cruise at Chelas - Alicia Pkwy. & Niguel Rd. - 5PM - 8PM 12 Simi Valley* - Weekly Cruise Night - See Flyer for Location - Changes Each Week - 5PM - 8PM 12 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 13 Anaheim* - Angelos Cruise Nite - Brookhurst & Bali - 5PM - 8PM 14-16 Pismo Beach - 28th Annual Classic at Pismo Beach 14 Buena Park* - Classic Car Fridays - Elks Lodge 7212 Melrose St. - 4PM - 8PM 14 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM -10PM 14 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 14 Garden Grove* -12891 Historic Main Street - 4PM - 8PM 14 Ladera Ranch* - Car & Bike Show - 011ie & Jax Pub & Pizza 27742 Antonio Pkwy. - 5PM - 8PM 14 Redondo Beach* - Cruise at the Beach - Ruby's Diner 245 N. Harbor Dr. - 4PM - 8PM 15-16 Pomona - 49th Annual L.A. Roadsters Show & Swap - Fairplex 15 Huntington Beach* - Donut Derelicts - Magnolia & Adams - 6AM - 9AM 15 Los Alamitos - 16th Annual Dad's Day Saturday Car Show - 4505 Katella Ave. - 9AM - 3PM 15 Northridge - 24th June Car Show - 9650 Reseda Blvd. - 10AM - 2PM 15 Simi Valley - Rock 'n Roll Cafe Cruise Night - 2196 Tapo St. - 3PM - 8PM 15 Tehachapi - Red Hot Classic Car Show - Historic Downtown Tehachapi -11AM - 4PM 15 Yorba Linda - 6th Annual Dan Aungst Memorial Classic Car Show - 16800 Imperial Hwy - 9AM -1 PM 16 Anaheim* - Hooter's Car & Bike Show - 2438 E. Katella Ave. - 4PM - 7PM 16 Brea - 9th Annual Cruisin' Brea - 330 W. Birch St. - 10AM - 3PM 16 Carson - Coffee & Donuts at Back in the Day Classics - 21126 S. Avalon Blvd. - 7AM -10AM 16 Marina Del Rey* - Million Dollar Breakfast Club - Starbuck's 4700 Admiralty Way - 7AM - 10AM 16 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM -10AM 16 San Dimas* - Red Robin Tunes & Fumes - 565 W. Arrow - 4PM - 7PM 16 Woodland Hills* - Supercar Sunday - Topanga Canyon & Erwin St. - 7AM - 10AM 18 Laguna Hills* - Chick-fil-A - 24011 El Toro Rd. - 5PM - 8PM 19 Downey* - Bob's Big Boy Broiler Drive -In - 7447 Firestone Blvd. - 5PM - 10PM 19 El Cajon* - Cajon Classic Cruise - Main St & Magnolia - 5PM - 8PM 19 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 19 Laguna Niguel* - Monarch Sunset Cruise at Chelas - Alicia Pkwy. & Niguel Rd. - 5PM - 8PM 19 Simi Valley* - Weekly Cruise Night - See Flyer for Location - Changes Each Week - 5PM - 8PM 20-22 Newport Beach - Russo and Steele Sports & Muscle Auction - Newport Dunes 1131 Back Bay Drive 20 Anaheim* - Angelos Cruise Nite - Brookhurst & Ball - 5PM - 8PM - 20 Encinitas - Classic Car Cruise Night - Hwy 101 from D to J Streets - 5:30PM - 7:30PM - 20 Seal Beach - Aircooled Anarchy Meet t & Greet - In -N -Out 12359 Seal Beach Blvd. - 7PM - 21 Buena Park* - Classic Car Fridays - Elks Lodge 7212 Melrose St. - 4PM - 8PM - 21 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM - 21 Garden Grove* - 12891 Historic Main Street - 4PM - 8PM 21 Ladera Ranch* - Car & Bike Show - 011ie & Jax Pub & Pizza 27742 Antonio Pkwy. - 5PM - 8PM 21 Redondo Beach* - Cruise at the Beach - Ruby's Diner 245 N. Harbor Dr. - 4PM - 8PM 22 Anaheim - 31st Annual F100 Western Nationals - 24001 Santa Ana Canyon Rd. - 6AM - 4PM 22 Carson - Back in the Day Car show - 21126 S. Avalon Blvd. - 10AM - 3PM 22 El Segundo - 5th Annual All AMC Car Show & Swap Meet - 610 Lairport St. - 9AM - 3PM 22 Fullerton* - Classic Car Saturday - 1712 W. Orangethorpe - Noon - 4PM 22 Huntington Beach* - Donut Derelicts - Magnolia & Adams - 6AM - 9AM 22 Ontario - JDRF 6th Annual Charity Car Show - 800 N. Archibald Ave. - 8AM - 3PM 22 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 22 Palmdale* - 4th Saturday Cruise - 10th St. West & Rancho Vista Blvd. - 23 Anaheim* - Hooter's Car & Bike Show - 2438 E. Katella Ave. - 4PM - 7PM 23 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM -1 PM 23 Long Beach - Cycle Show & Swap — Info. 23 Marina Del Rey* - Million Dollar Breakfast Club - Starbuck's 4700 Admiralty Way - 7AM - 10AM Page 1 24 23 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 23 Tustin - 4th Annual All American Originals - Enderle Center 17th & 55 Fwy - 9AM - 2PM 23 Woodland Hills* - Supercar Sunday - Topanga Canyon & Erwin St. - 7AM -10AM 24 Foothill Ranch* - Von Fink Cruise Nite - Miguel's 26592 Towne Centre Dr_ - 5PM - 8PM 25 Laguna Hills* - Chick-fil-A - 24011 El Toro Rd. - 5PM - 8PM 26 Downey* - Bob's Big Boy Broiler Drive -In - 7447 Firestone Blvd. - 5PM - 10PM 26 El Cajon* - Cajon Classic Cruise - Main St & Magnolia - 5PM - 8PM 26 Laguna Niguel* - Monarch Sunset Cruise at Chelas - Alicia Pkwy. & Niguel Rd. - 5PM - 8PM 26 Simi Valley* - Weekly Cruise Night - See Flyer for Location - Changes Each Week - 5PM - 8PM 26 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 27 Anaheim* - Angelos Cruise Nite - Brookhurst & Ball - 5PM - 8PM 28 Buena Park* - Classic Car Fridays - Elks Lodge 7212 Melrose St. - 4PM - 8PM 28 FI Sewindn - Hot Rad Cruise Night at the Automobile Driving Museum - 610 Lairport St. - 5PM - 7PM 28 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 28 Garden Grove* -12891 Historic Main Street - 4PM - 8PM 28 Ladera Ranch* - Car & Bike Show - 011ie & Jax Pub & Pizza 27742 Antonio Pkwy. - 5PM - 8PM 28 Redondo Beach* - Cruise at the Beach - Ruby's Diner 245 N. Harbor Dr. - 4PM - 8PM 29 Buena Park - Coyote Car Show - Buena Park High School 8833 Academy Way - 9AM - 2PM 29 Fountain Valley - FV Classic Car & Truck Show - 16400 Brookhurst St. - 7AM - 3PM 29 Huntington Beach* - Donut Derelicts - Magnolia & Adams - 6AM - 9AM 29 Los Angeles - Rollin' South Traffic Style - 5651 W. Manchester Blvd. - 10AM - 4PM 29 Montebello - 2nd Annual Classic Car Show -1105 S. Maple Ave. - 11AM - 5PM 29 Norco - Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 29 Riverside - Park n' Bark Classic Car Show - 6851 Van Buren Blvd. - 9AM - 2PM 30 Anaheim -15th Annual Brother's Chevy & GMC Truck Show - Canyon R.V. Park - 8AM - 3PM - 30 Anaheim* - Hooter's Car & Bike Show - 2438 E. Katella Ave. - 4PM - 7PM 30 Irwindale - 12th Irwindale Swap Meet, Hot Rod & Cycle Show - 500 Speedway Dr. - 6AM - 2PM 30 Los Angeles* - Breakfast Club Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 30 Marina Del Rey* - Million Dollar Breakfast Club - Starbuck's 4700 Admiralty Way - 7AM - 10AM 30 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 30 Tustin* - Million Dollar Breakfast Cruise - Enderle Center 17th & Yorba St. - 7AM - 11AM 30 Woodland Hills* - Supercar Sunday - Topanga Canyon & Erwin St. - 7AM - 10AM JULY 3 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 3 Pomona - Twilight Cruise Night - NHRA Museum 1101 W. McKinley Ave. - 4PM - 8PM 5 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM - Info 5 Fontana - Fontana Car Show - Civic Center Campus 8353 Sierra Ave. - 5PM - 8PM 6 Burbank* - Bob's Big Boy Trophy Night - 50's Costume Theme - 4211 W. Riverside Dr. - 5PM 6 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre '78 Cars 6 Ventura - 2nd Annual Momentum Chanty Car Show - 3301 E. Main St. - 9AM - 6 Westminster - Latin Gents Cruise Night -13425 Beach Blvd. - 2PM - 8PM 6 Yorba Linda - John Force Cruise Night Car Show - 22722 Old Canal Rd. - 4PM - 7PM - 7 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM -1 PM 7 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 10 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 12 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM - 10PM 12 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 13 City of Industry - Haddick's Hot Rod & Classic Car Show - 15120 E. Valley Blvd. - 9AM - 3PM 13 Costa Mesa* - Cars & Coffee at The Car Lover's Store -1805 Placentia Ave. - 8AM - 10:30AM 13 Fontana* - Rotolo Chevrolet Cruise Night -16666 S. Highland Ave. - 5PM - 8PM 13 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 13 Santa Clarita - Classic Car Show -18730 Soledad Canyon Rd. - 5PM - 9PM 13 Tustin - 2nd Annual OC Vettes Poker Run - Enderle Center 55 Fwy & 17th St. -10AM 14 El Mirage - SCTA Land Speed Racing - El Mirage Dry Lake Bed 14 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 14 Newport Beach* - Octane at Newport Dunes Resort -1131 Back Bay Dr. - 7AM -10AM 17 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM Page 1 25 Temecula OM Town Rod Run 18 Encinitas - Classic Car Cruise Night - Hwy 101 from D to J Streets - 5:30PM - 7:30PM 19 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 20 Anaheim* - 401k Club Hot Rod Shop Open Garage - 4392 East La Palma Ave - 10AM - 1PM 20 Cardiff - All American Car Show XV - 3333 Manchester Ave. - 7AM 20 Hawthorne - Good Neighbors Day - 4455 W. 126th St. - 8AM - 20 Seal Beach - Aircooled Anarchy Poker Run -1235.9 Seal Beach Blvd. 8AM 21 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM -1 PM 21 Carson - Coffee & Donuts at Back in the Day Classics - 21126 S. Avalon Blvd. - 7AM - 10AM 21 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 21 San Diego - Vets Cruizin for a Cause - 94.20 Activity Rd. - 11AM - 2PM 24 Yorba Linda* - Hwy y 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 26 El Segundo - Hot Rod Cruise Night at the Automobile Driving Museum - 610 Lairport St. - 5PM - 7PM 26 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 27 Burbank - Downtown Burbank Car Classic - Downtown Burbank see map - 3PM - 9PM 27 Fullerton* - Classic Car Saturday -1712 W. Orangethorpe - Noon - 4PM 27 Norco - Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 27 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 27 Palmdale* - 4th Saturday Cruise - 10th St. West & Rancho Vista Blvd. - 27 Santa Paula - Glow n' Show Car Show -18249 E. Telegraph Rd. - 2PM - 7PM 27 Yucaipa - 2nd Annual Cruisin' Yucaipa - 33900 Oak Glen Rd. - 8AM - 2PM 28 Long Beach - Cycle Show & Swap - Info 28 Los Angeles* - Breakfast Club Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 28 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM -10AM 28 Santa Ana* - Gasoline Alley. Customs & Classics Car Show - 100 South Main St. - 11 AM - 2PM 29 Foothill Ranch* - Von Fink Cruise Nite - Miguel's 26592 Towne Centre Dr. - 5PM - 8PM AUGUST 1-3 Burbank - Auctions America Collector Cars - Marriott Burbank Airport 2500 Hollywood Way 2 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 2 Fontana - Fontana Car Show - Civic Center Campus 8353 Sierra Ave. - 5PM - 8PM 3 Anaheim - 91 Car Show - 2nd Annual Chevy Cruise -In - Featherly Park - 7AM - 3PM 3 Burbank* - Bob's Big Boy Trophy Night - 50's Costume Theme - 4211 W. Riverside Dr. - 5PM 3 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre '78 Cars 3 Westminster - Latin Gents Cruise Night -13425 Beach Blvd. - 2PM - 8PM 3 Yorba Linda - John Force Cruise Night Car Show - 22722 Old Canal Rd. - 4PM - 7PM 4 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 4 National City - 22nd Annual Automobile Hertage Day - Kimball Park - 9:30AM - 4PM 4 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 4 Norwalk - Benefit Fundraiser Custom Car Show & Concert - 11110 Alondra Blvd. - 10AM - 5PM 4 Orange - 3rd Annual All Camaro Show - 1800 E. Chapman - 10AM - 2PM 4 Simi Valley - 10th Annual Car Show - 1561 Kuehner Dr. - Noon - 3PM 7 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 7 Pomona - Twilight Cruise Night - NHRA Museum 1101 W. McKinley Ave. - 4PM - 8PM 9 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM - 10PM 9 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 10 Anaheim* - 401 k Club Hot Rod Shop Open Garage - 4392 East La Palma Ave - 10AM - 1 PM 10 Costa Mesa* - Cars & Coffee at The Car Lover's Store - 1805 Placentia Ave. - 8AM - 10:30AM 10 Fontana* - Rotolo Chevrolet Cruise Night - 16666 S. Highland Ave. - 5PM - 8PM 10 Lompoc - Police & Special Olympics present the 12th Annual Car Show - Ryon Park - 9AM - 3PM 10 Santa Clarita - Classic Car Show - 18730 Soledad Canyon Rd. - 5PM - 9PM 11 Long Beach - 6th Annual Wounded Warrior Car Show - 2161 Technology Place - 9AM - 3PM 11 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 11 Pomona - Pomona Swap Meet and Classic Car Show at the Fairplex 14 Chatsworth - Summer Cruise Night - California Car Cover 9525 De Soto Ave. - 5PM - 9PM 14 Norco - Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 14 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 14 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 15 Encinitas - Classic Car Cruise Night - Hwy 101 from D to J Streets - 5:30PM - 7:30PM 16 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 17 Garden Grove -10th Annual Hot August Days -11551 Trask Ave. - 8AM - 3PM 18 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM - 1 PM Page 1 26 Temecula Old Town Rod Run 18 Carson - Coffee & Donuts at Back in the Day Classics - 21126 S. Avalon Blvd. - 7AM - 10AM 18 Irvine - Great Car Show at the Great ParA.Benefit Fundraiser for the Prevention of Child Abuse - 9AM - 2PM 18 Lakewood -16th Annual Summer Stampede Car Show - 5720 Clark Ave. - 9AM - 2PM 18 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM -10AM 18 San Dimas* - Red Robin Tunes & Fumes - 565 W. Arrow - 4PM - 7PM 21 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 21 Norco - Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 23 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 24 Fullerton* - Classic Car Saturday - 1712 W. Orangethorpe - Noon - 4PM 24 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 24 Palmdale* - 4th Saturday Cruise - 10th St. West & Rancho Vista Blvd. 25 _Huntington Beach - 5th Annual Surf City Garage Car Show - 5872 Engineer Dr. -10AM - 3PM 25 Long Beach - Cycle Show & Swap - Info 25 Los Angeles* - Breakfast Club Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 25 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 25 Santa Ana* - Gasoline Alley Customs & Classics Car Show -100 South Main St. -11AM - 2PM 26 Foothill Ranch* - Von Fink Cruise Nite - Miguel's 26592 Towne Centre Dr. - 5PM - 8PM 28 Norco - Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 28 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 30-31 Costa Mesa - The Great Labor Day Cruise XXXI - OC Fairgrounds 30 El Segundo - Hot Rod Cruise Night at the Automobile Driving Museum - 610 Lairport St. - 5PM - 7PM 30 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 31 Fawnskin - Rodriders of Big Bear Car Show - Northshore Dr. - 7AM - 3PM SEPTEMBER 1 Costa Mesa - The Great Labor Day Cruise XXXI - OC Fairgrounds 1 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 4 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 6 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 6 Fontana - Fontana Car Show - Civic Center Campus 8353 Sierra Ave. - 5PM - 8PM 6 Inglewood - 10th Annual Backpack Giveaway Car & Bike Show - 3363 W. Century Blvd. - 4PM - 9PM 7 Bellflower - 15th Annual Bellflower Boulevard Car Show - Bellflower Blvd. - 2PM - 7PM 7 Burbank* - Bob's Big Boy Trophy Night - 50's Costume Theme - 4211 W. Riverside Dr. - 5PM 7 Coronado - 20th Annual Fall Classic - Tidelands Park - 9AM - 2PM 7 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre 78 Cars 7 Los Angeles - Trompers of Eagle Rock Hot Rod Swap Meet - 7544 N. Figueroa St. - 6AM - 1 PM 7 Westminster - Latin Gents Cruise Night -13425 Beach Blvd. - 2PM - 8PM 7 Yorba Linda - John Force Cruise Night Car Show - 22722 Old Canal Rd. - 4PM - 7PM 8 Long Beach - 24th Annual Belmont Shore Car Show - 2nd Street - 8AM - 3PM 8 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 8 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 11 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 13 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM - 10PM 13 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM 14 Chatsworth - 5th Annual Fall Parts Exchange & Tent Sale - 9525 De Soto Ave. - 7AM - 2PM 14 Costa Mesa* - Cars & Coffee at The Car Lover's Store -1805 Placentia Ave. - 8AM - 10:30AM 14 Fontana* - Rotolo Chevrolet Cruise Night - 16666 S. Highland Ave. - 5PM - 8PM 14 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 14 Santa Clarita - Classic Car Show - 18730 Soledad Canyon Rd. - 5PM - 9PM 15 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM - 1PM 15 Carson - Coffee & Donuts at Back in the Day Y Classics - 21126 S. Avalon Blvd. - 7AM - 10AM 15 El Mirage - SCTA Land Speed Racing - El Mirage Dry Lake Bed 15 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 15 Rancho Santa Margarita - Hooves For Hope - 30031 Santa Margarita Pkwy - 10AM - 3PM 18 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 19 Encinitas - Classic Car Cruise Night - Hwy 101 from D to J Streets - 5:30PM - 7:30PM 20 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM - Info 21 Anaheim* - 401 k Club Hot Rod Shop Open Garage - 4392 East La Palma Ave -10AM -1 PM 21 Downey - 2nd Annual Rebuilding Cars, Rebuilding Lives Car Show - 7601 E. Imperial Hwy. - 10AM - 3PM 21 Vista - Vista Optimist Club Presents The Best Car Show - 600 Optimist Way - 2PM -1 OPM Page 1 27 Temecula OId Town Rod Run 22 Long Beach - Cycle Show & Swap - Info 22 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM -10AM 25 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 27 : El Segundo - Hot Rod Cruise Night at the Automobile Driving Museum - 610 Lairport St. - 5PM - 7PM 27 Escondido* - Cruisin' Grand - Grand Ave. Downtown - 5PM - 9PM - 28 Costa Mesa - 14th Annual Cruisin' For A Cure - OC Fair & Events Center - 7AM - 5PM 28 Fullerton* - Classic Car Saturday -1712 W. Orangethorpe - Noon - 4PM 28 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 28 Palmdale* - 4th Saturday Cruise - 10th St. West & Rancho Vista Blvd. 29 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM - 1PM 29 Irwindale - 13th Irwindale Swap Meet, Hot Rod & Cycle Show - 500 Speedway Dr. - 6AM - 2PM 29 Los Angeles* - Breakfast Club Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 29 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM - 29 Norco - Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 29 Santa Ana* - Gasoline Alley Customs & Classics Car Show - 100 South Main St. -11AM - 2PM 30 Foothill Ranch* - Von Fink Cruise Nite - Miguel's 26592 Towne Centre Dr. - 5PM - 8PM OCTOBER 2 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 2 Pomona - Twilight Cruise Night - NHRA Museum 1101 W. McKinley Ave. - 4PM - 8PM 5 Burbank* - Bob's Big Boy Trophy Night - 50's Costume Theme - 4211 W. Riverside Dr. - 5PM 5 Escondido - San Diego Deuce Day 2013 - Felicita Park - 8AM - 2PM - 5 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre '78 Cars 5 Westminster - Latin Gents Cruise Night - 13425 Beach Blvd. - 2PM - 8PM 5 Yorba Linda - John Force Cruise Night Car Show - 22722 Old Canal Rd. - 4PM - 7PM 6 Anaheim - 44th Annual So -Cal Early Ford V8 Club Picnic & Car Show - Twila Reid Park - 7AM - 2PM 6 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM -10AM 9 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 11 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM -10PM 12 Anaheim* - 401k Club Hot Rod Shop Open Garage - 4392 East La Palma Ave - 10AM - 1 PM 12 Anaheim - Colony Classic Car Show - 811 W. Lincoln - 10AM - 2PM 12 Chatsworth - Classic Chevy Car Show - California Car Cover 9525 De Soto Ave. - 9AM - 2PM 12 Costa Mesa* - Cars & Coffee at The Car Lover's Store - 1805 Placentia Ave. - 8AM - 10:30AM 12 Fontana* - Rotolo Chevrolet Cruise Night - 16666 S. Highland Ave. - 5PM - 8PM 12 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 12 Placentia - 27th Annual Placentia Heritage Car Show - Tri -City Park - 9AM - 4PM 12 Santa Clarita - Classic Car Show -18730 Soledad Canyon Rd. - 5PM - 9PM 13 Dana Point - OctoberWood - Lantern Bay Park - 8AM - 3PM 13 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 13 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 16 Fullerton* - Hwy 91 Black Jack Run - Nick's Burgers 1712 W. Orangethorpe - 4PM - 8PM 19 Apple Valley - 5th Annual Classic Car Show - Apple Valley Rd. @ Jess Ranch Pkwy. - 10AM - 3PM 20 Buena Park - Classics on the Green Car Show - 7225 El Dorado Dr. - 9AM - 2PM 20 Carson - Coffee & Donuts at Back in the Day Classics - 21126 S. Avalon Blvd. - 7AM -10AM 20 El Mirage - SCTA Land Speed Racing - El Mirage Dry Lake Bed 20 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM -10AM 20 Pomona - Pomona Swap Meet and Classic Car Show at the Fairplex 20 San Dimas* - Red Robin Tunes & Fumes - 565 W. Arrow - 4PM - 7PM 23 Yorba Linda* - Hwy 91 Black Jack Run - Duke's Cafe 23030 E. Park Dr. - 4PM - 8PM 25 El Segundo - Hot Rod Cruise Night at the Automobile Driving Museum - 610 Lairport St. - 5PM - 7PM 26 Fullerton* - Classic Car Saturday -1712 W. Orangethorpe - Noon - 4PM 26 Indio - 3rd Annual Trunk or Treat Car Show - 45250 Dune Palms Rd. - 4PM - 8PM 26 Norco - Halloween Car Show - Bob's Big Boy 3521 Hamner Ave. - 5PM - 8PM 26 Palmdale* - 4th Saturday Cruise - 10th St. West & Rancho Vista Blvd. 27 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM -1 PM 27 Long Beach - Cycle Show & Swap - Info 27 Los Angeles* - Breakfast Club Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 27 Moorpark - 34th Roam'n Relics Car Show - 233 High St. - 7AM - 3PM 27 Newport Beach* - Octane at Newport Dunes Resort - 1131 Back Bay Dr. - 7AM - 10AM 27 Santa Ana* - Gasoline Alley Customs & Classics Car Show -100 South Main St. -11AM - 2PM Page 1 28 Temecula Old Town Rod Run 28 Foothill Ranch* - Von Fink Cruise Nite - Miguel's 26592 Towne Centre Dr. - 5PM - 8PM NOVEMBER 2 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre 78 Cars 2 Westminster - Latin Gents Cruise Night -13425 Beach Blvd. - 2PM - 8PM 3 Daylight Saving Time Ends - Fall Back 3 Irwindale - 14th Irwindale Swap Meet, Hot Rod &Cyde Show - 500 Speedway Dr. - 6AM - 2PM 6 Pomona - Twilight Cruise Night - NHRA Museum 1101 W. McKinley Ave. - 4PM - 8PM 8 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM - 10PM 9-10 El Mirage - SCTA Land Speed Racing - El Mirage Dry Lake Bed 9 Carlsbad - Vettes for Veterans All Corvette Show - 850 Palomar Airport Rd. -10AM - 3PM 9 Costa Mesa* - Cars & Coffee at The Car Lover's Store -1805 Placentia Ave. - 8AM - 10:30AM 9 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 10 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 16 Anaheim* - 401 k Club Hot Rod Shop Open Garage - 4392 East La Palma Ave -10AM - 1 PM 17 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM - 1 PM 17 Carson - Coffee & Donuts at Back in the Day Classics - 21126 S. Avalon Blvd. - 7AM - 10AM 22-24 Del Mar - Goodguys 3rd Fall Del Nationals - Del Mar Fairgrounds 23 Fullerton* - Classic Car Saturday -1712 W. Orangethorpe - Noon - 4PM 23 Palmdale* - 4th Saturday Cruise - 10th St. West & Rancho Vista Blvd. 24 Long Beach - Cycle Show & Swap 24 Los Angeles* - Breakfast Club Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 24 Santa Ana* - Gasoline Alley Customs & Classics Car Show - 100 South Main St. - 11AM - 2PM 30 Norco - Christmas Car Show - Bob's Big Boy 3521 Hamner Ave. - 2PM - 5PM December 1 Long Beach - Hi -Performance Swap Meet & Car Show - Veterans Stadium 4 Pomona - Twilight Cruise Night - NHRA Museum 1101 W. McKinley Ave. - 4PM - 8PM 7 Lakewood* - Fuddrucker's - 5229 Clark Ave - Noon - 4PM - Pre 78 Cars 7 Westminster - Latin Gents Cruise Night -13425 Beach Blvd. - 2PM - 8PM 8 Pomona - Pomona Swap Meet and Classic Car Show at the Fairplex - 13 Carson - Road Kings So. Bay Cruise Night - 270 E. Sepulveda Blvd. - 6PM - 10PM 14 Costa Mesa* - Cars & Coffee at The Car Lover's Store - 1805 Placentia Ave. - 8AM - 10:30AM 14 El Segundo - Hot Rod Cruise Night at the Automobile Driving Museum - 61.0 Lairport St. - 1 PM - 4PM 14 Oxnard - Mullin Automotive Museum - 1421 Emerson Ave. - 10AM - 3PM 15 Buena Park - Picker's Paradise Automotive Swap Meet - Elks Lodge 7212 Melrose St. - 8AM -1 PM 15 Carson - Coffee & Donuts at Back in the Day Classics - 21126 S. Avalon Blvd. - 7AM -10AM 22 Long Beach - Cycle Show & Swap 28 Fullerton - Classic Car Saturday - 1712 W. Orangethorpe - Noon - 4PM 29 Los Angeles* - Breakfast Club b Cruise -In at the Petersen Museum - 6060 Wilshire Blvd - 9AM - Noon 29 Santa Ana* - Gasoline Alley Customs & Classics Car Show -100 South Main St. - 11AM - 2PM - F.iii Time Line (cont'd) 0 November 11, 2013 - Veterans Day Celebration, Temecula City Hall & Car Show at 6th & Stampede parking lot will provide a snapshot and mini version of the Temecula Old Town Rod Run. Dignitaries and special guests will be invited to attend and catch a glimpse of what's in store for March 2014 at the Temecula Old Town Rod Run ( register cars & sell memorabilia) Jan 2 Start Rod Run Meetings With Leads Feb 1 Finalize T -Shirts PRODUCTION Feb 12 Posters go up in Temecula/Murrieta Feb 18 Set Vendors Placement On Map Feb 18 Confirm With City All Final Arrangements Feb 18 Open B&G Club Pujol For Pre -Registration March 7 Stuff Goody Bags March 7 Staff Hampton Inn For Registration 10 - 5pm March 8 Staff Hampton Inn For Registration 6 - 8pm March 8 Place Vendors 5:OOAM to 6:OOAM ❑❑❑❑❑❑0000 Page 1 29 Temecula Old Town Rod Run ❑ March 8 Place Hot Rods 6:OOAM to 8:OOAM ❑ Gates Open For Show 8:OOAM ❑ Car Judging 10am To 2pm ❑ Saturday Night Entertainment 7pm to 9pm ❑ March 9 Sunday Open Gates At 7am ❑ Trophies 1pm ❑ Show Closes At 4pm ❑ Clean Up Commences with Old Town Rotary and additional volunteers from WalMart if necessary ❑ March 9 7:OOPM Wrap meeting, food, libations, celebrations at Old Town Rod Run Office on Pujol St. F.iv. Price It is the Mission of the Temecula Old Town Rod Run to support local non-profit organizations by donating 100% of the proceeds from the Event to worthy Temecula organizations. 1. Boys & Girls Clubs of Southwest County 28970 Pujol Street, Temecula It is the Mission of the Boys & Girls Clubs of Southwest County to provide quality before- and after- school programs to youth and to help them reach their full potential $40,000 2. Temecula VFW 28075 Diaz Road, Temecula To foster camaraderie among United States veterans of overseas conflicts. To serve our veterans, the military, and our communities. To advocate on behalf of all veterans. $5,000 3. Rotary Club of Old Town Temecula 31915 Rancho California Road, Temecula Rotary is an organization of business and professional leaders united worldwide who provide humanitarian service, encourage high ethical standards in all vocations, and help build goodwill and peace in the world. $10,000 Page 1 30 OId Town Temecula Rod Run 2014 RR trfrrot FFtirrIl tr4 Contact: Pat Vesey, 951-325-7100 (Estimates are based on long term relationships and existing commitments from 50+ vendors and 700+ car registrants, 15+ years of OId Town Temecula Rod Run production experience, past Rod Run budget actuals, and quotes received in March/April 2013 in preparation for this Proposal. The 2014 Event will be run and staffed 100% by highly experienced car show enthusiasts and volunteers. 100% of proceeds will be donated to the community non -profits as specified.) Expenses: Permits: Event & Street Closure $ 550 Insurance $2 million provided as in-kind from BGCSWC Equipment Rentals $ 1,000 T -Shirts 1,800 @ 5.00 (750 free) $ 8,500 Chairman Jackets 7 @70.00 (we can also sell) $ 490 Vendor Insurance 50 @$75 $ 3,750 Porta Potties $ 2,800 Clean up $ 1,800 Miscellaneous $ 1,200 Trophies 50 @ $30.00 ea. $ 1,500 Entertainment Sock Hop $ 1,500 Total: $23,040 Income: Car Registrations 700 @ $35 $28,000 Sale of T -Shirts 950 @15.00 $ 9,500 Posters 100 @ $10.00 $ 1,000 Vendors 50 @ $450 $22,500 Miscellaneous $ 500 Sponsors $25,000 Trophies Sponsorships $75 cost $30 $ 2,250 Total Gross: $88,750 Total Net Proceeds: $65,710* * $65,710 represents minimum Net Proceeds. Based on long term relationships and existing 2014 sponsorship commitments this amount is expected to exceed $100,000 which will be donated to the Temecula VFW, Boys & Girls Clubs of Southwest County, and Old Town Rotary Club. CITY OF TEMECULA TEMECULA ROD RUN STATEMENT OF LOCAL VENDOR CERTIFICATION Qualified Local Vendors desiring consideration under the City of Temecula Local Vendor 7 Prefere`ncceeProgra must complete the following and submit with their Proposal (print or type): -4\ife (Individual ybmitting Bid) , Cbirrawn (Title) of/for—eacctid Otcl g ian?,,, euill certifythat(CifAf Q(–17)W (Company Name) (Company Name) is a City of Temecula Local Vendor as defined under the Vendor Preference Program - Services sectio of this solicitation (titled(' L(Ate,odatid therefore qualifies for the Local endo ; rc`fercncc. ignat re CXQirrn4� Title NOTIFICATION OF OPPORTUNITY TO REDUCE BID The Local Vendor will be notified of his/her opportunity to reduce its bid under City of Temecula Local Vendor Preference_ Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. Notification to Vendor shall be considered complete upon City's transmission of e-mail (potentially through City's online bid management system) or Fax. The Local Vendor shall state his/her preferred method of notification below along with the appropriate e-mail address and Fax number. Notification by City will be limited to one of those two (2) methods. It will be the Local Vendor's responsibility to check his/her e-mail or Fax messages for notification. The Vendor's delay in receiving his/her notification will not alter the one (1) business day period allowed for re -bid submission. Local Vendor to Complete: Indicate ONE method for notification of Local Vendor re -bid by providing the appropriate e-mail address or Fax number. Submit this document as a part of your quotation. E -Mail: pa.* € 1- e o rvl Fax Number (Identify Contact pemL Lrson if Using a Fax Number): FINAL SCORE SHEET SCORING MATRIX Event Planning & Implementation- Rod Run Temecula Old Town Rod Run Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness i r / . /j Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 1.8 0.45 2. Qualifications and Experience j / / 7 4 Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 1.7 0.60 3. Technical Approach & Timeline '1 / /%%/%% The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 1.8 0.54 4. Price j The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 0.5 0.05 TOTAL 100% 1.64 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #1 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j /r /� / Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 3 0.75 2. Qualifications and Experience ,.://7- / / Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 3 1.05 3. Technical Approach & Timeline r / , The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 3 0.90 4. Priced, j z The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 2 0.20 TOTAL 100% 2.90 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #2 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j , f A Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 3 0.75 2. Qualifications and Experience j // /� Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 2.5 0.88 3. Technical Approach & Timeline �/j The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 4 1.20 4. Price j//%%%/j% �%%%/ / j�/i The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 0 0.00 TOTAL 100% 2.83 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #3 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j / , j A Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 3 0.75 Qualifications and Experience j/ j2. Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 3 1.05 3. Technical Approach & Timeline re/ j% / The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 2 0.60 4. Price Jr / A The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 0.5 0.05 TOTAL 100% 2.45 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Proposal to the City of Temecula for the Temecula Rod Run 2014 PRODUCTIONS AMERICA'S GREATEST EVENTS Just Cruzin Productions 451 Kansas Street . Redlands . CA . 92373 PRODUCTIONS AMERICA'S GREATEST EVENTS Just Cruzin Productions 451 Kansas Street . Redlands . CA 9237.3 Introduction Just Cruzin' Productions wishes to plan and implement the Temecula Rod Run, an annual car show and shine event held in Old Town Temecula, on March 8 and 9, 2014. Just Cruzin' Productions is a locally owned family business that has been in the event production business for over 12 years. Just Cruzin' Productions has extensive experience in handling large events. Some of the major events produced by Just Cruzin' Productions include, but are not limited to: • The Autofest at the California Speedway The Autofest at the California Speedway was a 3 -day multi-level event that included a classic car show, a current car show, a motorcycle show, a truck show, including big rigs, and an RV show. • Wagon Wheel Country Music Festival, Elsinore, California Wagon Wheel Country Music Festival was a 3 -day country music festival at Storm Stadium at The Diamond in Lake Elsinore, California, offering major country music talent on the scale of Stagecoach Country Music Festival. • The Mothers Polish Classic at Pismo Beach Car Show Presented by GEICO The Classic at Pismo Beach (formerly Fun in the Sun) is a 3 -day classic car show, now in its 28th year. Just Cruzin' took over this event in 2005 and it has since grown to 3 days. The City states that the estimated draw for visitors to the City over that weekend now exceeds 175,000 people. Marketing Strategy Just Cruzin' Productions currently maintains a web site for any events it implements. Just Cruzin' will immediately add Temecula Rod Run or establish an individual web site linking to Just Cruzin's web site. Just Cruzin' is strong in social media, including but not limited to Facebook and Twitter. Just Cruzin' will immediately establish and maintain presence for the Temecula Rod Run on social media. Just Cruzin' has a graphic artist on staff to produce any advertising materials required. Additionally, we have experience in dealing with TV and radio promotion. Sponsorships Just Cruzin' realizes that events grow with sponsorships. With our many years of experience in conducting car -related events, we have a multitude of contacts in the car industry, as well as other industries. Just Cruzin' believes that any event needs local involvement. We have developed the Merchant Sponsor program in Pismo where all the local merchants have an opportunity to be involved in the event. For a reasonable sponsorship fee, they are given an award advertising their name to be awarded to the car of their choice, official event t shirts and an opportunity to purchase additional t -shirts at a discounted rate. Additionally, their businesses are advertised as a local merchant in our event program, goodie bag, on the web site, and on event posters. This has been a very successful and rewarding program in Pismo and we believe it will be just so in Temecula. Major sponsors are given numerous advertising opportunities and booths to display their products, as well as other things similar to the Merchant Sponsor, such as awards, event apparel for their staff, presence on the web site and on all other materials. Just Cruzin' has developed great relationships with large sponsors that will support any event we produce. Some of the more notable companies we work with are Mother's Polish, GEICO, GM Performance, Ford Motor Company, Pypes Performance, Barrett Jackson and many more. Volunteers Volunteers are an integral part of any event such as this. just Cruzin' strives to include local organizations and local students as recruit volunteers for our events. We will employ car clubs, college students and social clubs such as Rotary, Exchange Club, etc. These volunteers will come from the local Temecula area. Volunteers will be utilized in traffic flow, parking, and pedestrian control, registration check-in and vendor check-in. Volunteers will be required to wear safety vests where necessary, along with an event t shirt, jeans or other slacks (no holes), and comfortable closed toe shoes. Registration Just Cruzin' believes that participants should be treated as guests. We will do everything possible to expedite the registration check-in process so that it goes smoothly and efficiently. We will have numerous staff available for check-in. That staff will remain on site during the entire event to assist in any difficulties or answer any questions participants may have. Each participant receives with their registration a participant neck lanyard and credential, a goody bag and possibly an event t shirt. Just Cruzin maintains a database with all participant information. From that information, registration documents will be prepared. Approximately 30 days prior to the event, participants will receive confirmation of their registration with any necessary information to make registration go smoothly. Day of event registration documents will include a release of liability and a window placard to identify their car as being a registered participant. We respectfully request the City provide the mailing list for all prior participants so that strategic target marketing can be done with previous attendees. Security Plan A professional security guard will be available and patrol over night to protect vendor's property. Cars must be moved each night and will not be allowed to stay in place over night due to liability issues. If required, crossing guards will be utilized for pedestrian traffic. Police and Fire services will be utilized. Staging and Placement of Event Just Cruzin' will follow prior promoter's plan for a smooth transition, adding to it or deleting points that make the process run more efficiently and smoothly. Clean Up Just Cruzin' will require all vendors to clean their areas and Just Cruzin' will remove anything brought in for event purposes. Just Cruzin will work with the City to see that trash is appropriately disposed of and adequate restroom facilities are available. Vendors Vendors will be given the opportunity to purchase vending spots in 10x10' increments. Pricing will be determined by size, location within the event and pedestrian access. Vendors must submit a photograph of their booth and list the product they will sell. Types of vendors are carefully considered and certain types of vendors will be limited in number in order to maintain variety and interest. Vendors will be required to check in and set up prior to the event. They will be required to provide proof of insurance and any required permits and/or licenses before being allowed to set up. Additionally, they will sign a release of liability, which will include the City and any and all sponsors. They will then receive their space assignments and be permitted to vend. We respectfully request the City provide the mailing list for all prior vendors so that strategic target marketing can be done with previous vendors. Event Experience Our list of more notable events include the California AutoFest at the Auto Club Speedway, where we filled the entire infield of the speedway with over 4,000 show cars and 40,000 spectators. Just Cruzin' also created and produced the Wagon Wheel Country Music Festival at Storm Stadium, Elsinore, CA, in 2009 and 2010 where some of the world's biggest country stars played to over 10,000 paid fans. Just Cruzin' Productions' current and most notable event is the long-running 28th Annual Mothers Polish Classic at Pismo Beach Car Show event presented by GEICO, where approximately 1,000 cars and 175,000 spectators attend each year. This event is most closely related to the Temecula Rod Run. We work closely with the City of Pismo Beach. The event takes place on the city streets and the pier. We have a good understanding of how to run a successful event within a city. Insurance Just Cruzin' carries a two million dollar liability policy. All necessary entities, such as the City of Temecula, would be added as a named insured. Charitable Endeavors Just Cruzin' has always included charity in their shows. In fact, Just Cruzin' Life Foundation was formed in 2008 just for that reason. Over the years, Just Cruzin' has donated over $250,000.00 to the Jerry L. Pettis MemorialVeteran's Hospital in Loma Linda, and has made significant donations to Make -A Wish, Ronald McDonald House, Folds of Honor Foundation, Mourning Star Children's Charity, and local police/fire departments and other local charities. (We were able to donate $31,000.00 to the City of Pismo Beach Police Department K-9 Unit in 2011. This enabled them to purchase their first dog.) Just Cruzin' Life Foundation sponsors an auction (both silent and live) at our event in Pismo. Last year, the Foundation raised and donated $ 25,000.00 to Folds of Honor Foundation. Certainly, Just Cruzin' Life Foundation, through its connection with Just Cruzin' Productions, will specifically raise money for the purpose of donating to a local charity. Just Cruzin' will look to the City and the local community for guidance in choosing a reputable and worthy cause. Conclusion Just Cruzin' Productions respectfully requests that you carefully consider our event management experience, which is both long and varied in nature. Just Cruzin' is known for its events and its involvement with the community. We are organized and have the tools necessary to conduct an event that will make the City of Temecula proud. 4-)1,Tk you for our consideration. JUST CRUZIN' PRODUCTIONS Just Cruzin Productions 451 Kansas Street . Redlands . CA 92373 866-450-7469 or 909-307-2727 m2eventworks@gmail.com Resume Les Davidson Introduction Les Davidson is one of the principals in Just Cruzin' Productions. He has vast experience in a variety of areas, as listed below. Past Experience City of Redlands Police Department 1966.1969 - Police Officer Business Owner USAFACT, INC. 1970 -Present USAFACT is a national background screening company. They do drug testing and employment background checks for large corporations across the United States. Business Owner just Cruzin' Productions 2001 -Present Just Cruzin' Productions is an event management company, specializing in car -related events. Les Davidson has overseen numerous large-scale, multi -day events and festivals through the years. Other Experience City of Riverside Police Commission 2007-2009 Police Commissioner Reviewed police issues and worked extensively with City personnel and the public to resolve issues. Ronald McDonald House 2008-2009 Board Member Just Cruzin' Life Foundation 2008 -Present Board Member Motorcoach Country Club Current Board Member - President Resume Mike Davidson Introduction Mike Davidson is one of the principals in just Cruzin' Productions. Mike will have direct and continued responsibility for the event. He has experience in a wide variety of events, as listed below. Past Experience Art Director - Buckaroo Communications Mike Davidson spent approximately 3 years with magazine publisher, Buckaroo Communications, working design and layout of many car related publications like Street Rodder Magazine, Ford Builder Magazine and many more. He also was responsible for organization of a large auto show at the Auto Club Speedway in Fontana. Designer - Think Omnimedia Publishing Mike spent another 3 years with Think Omnimedia, publisher of Beer Magazine, Xtreme RC Car Magazine and RC Heli Magazine. Business Owner - Just Cruzin' Productions Mike is the Partner -Owner / Director of Operations for Just Cruzin' Productions, during which time Just Cruzin' produced numerous events. Some of our most successful events include the Mothers Polish Classic at Pismo Beach Car Show, The Wagon Wheel Country Music Festival, The California Autofest at the Auto Club Speedway and the Red, White & Cruise, also at the Speedway. Education Mike Davidson graduated in 2001 from Platt College with an AA in Graphic Design Other Experience Mike Davidson has been involved in numerous fund-raising activities throughout the years. He was personally responsible for raising $3,500.00 donated to The City of Hope Cancer Hospital in Devore and $9,000 to the Mourning Star Children's Foundation. He is involved in the Yucaipa Valley National Little League Baseball Program in Yucaipa, CA with his son is attending the lst Annual Citizens Police Academy with the City of Yucaipa. List of References Kevin Rice (Retired) City of Pismo Beach City Manager 760 Mattie Road Pismo Beach, California Letter of recommendation enclosed Suzen Brasile City of Pismo Beach Visitor's Center 760 Mattie Road Pismo Beach, California 93449 805-773-4657 Peter Candela, President Pismo Beach Chamber of Commerce 581 Dolliver Street Pismo Beach, California 93449 805-773-6772 Pamela Forney, Owner Pamela Forney Productions Irvine, California 714-329-2285 Keith Norris Event Participant K Norris jewelers 2154 Galleria at Tyler Riverside, California 92503 951-352-3773 Larry Volk, President Volunteers for Veterans Veteran's Car Show, Loma Linda, CA 9483 Emerald Fontana, CA 92335 909-823-8569 September 6, 2012 To Whom It May Concern: Subject: Letter of Recommendation COPY From the Office of the City Manager Kevin M. Rice, City Manager 760 Mattie Road Pismo Beach, CA 93449 (805) 773-7007 krice(pismobeach.org I would like to strongly recommend Just Cruzin Productions to anyone reading this letter. I have known Mr. Davidson for seven plus years and found him to be an outstanding promoter of car shows. Les Davidson's company, "Just Cruzin Productions", has had a contract with the City of Pismo Beach for eight years. The contract is to professionally manage and promote an annual car show. The company has done an outstanding job of growing the car show from approximately 100 show cars in 2004 to the present June Car Show, which includes some 900 show cars. Mr. Davidson and his wife, Pam, have exceeded all City expectations and are highly regarded by both the Pismo Beach Chamber of Commerce and the Pismo Beach business community Again, I enthusiastically recommend Mr. Davidson and his company, Just Cruzin Productions, as they have proven to be superb promoters, planners, and car show host. Sincerely, Kevin M. Rice City Manager PROJECTED BUDGET Temecula Rod Run 2014 PROJECTEDREVENUE Sponsors Merchant Sponsors $ 3,750.00 Corporate Sponsors 30,000.00 Vendor Income 27,000.00 Car Registration fees 26,000.00 Apparel Income 25,000.00 Poker Run 2,000.00 TOTAL PROJECTED REVENUE $ 113,750.00 PROJECTED COSTS Advertising $ 10,000.00 Apparel 12,000.00 Rentals 5,000.00 Golf Cart Rentals 2,000.00 Entertainment 5,000.00 Security (Private unarmed) 3,000.00 Sanitation 2,000.00 Event Staff 35,000.00 Poker Run 1,000.00 Give Away (Dash Plaque) 650.00 TOTAL PROJECTED COSTS 75,650.00 TOTAL PROJECTED PROFIT/(LOSS) $ 38,100.00 Above revenue and costs of show are estimates. A more accurate projection could be obtained with additional information from the City. Car registration fees are based on an estimate of 650 cars at $40 per car Vendor registration fees are based on 60 vendors @ $450.00 per vendor PLEASE NOTE: Donations would be derived from Just Cruzin Life Foundation's fund raising efforts at the event. Receipts and donation amount is not included in this statement. Et €40iP/ a `Tis ym.i•i CALIPORNIA '► • DallyBu fetin iftalantis Willi Facts Wrnr atDAnxNEws California Autofest at the Auto Club Speedway 71 4, Szix 95.1 92.9 103.1 nual: rpt www.cowboyxtrcmeJerky.com prollseheesfip Performing Live r.' f 'J r J/ „:.}.) f f ..J�, wwwwagonwheelfestival.coni Lake Elsinore, CA trcketmaster FINAL SCORE SHEET SCORING MATRIX Event Planning & Implementation- Rod Run Just Cruzin Productions Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j ... j Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 1.6 0.40 2. Qualifications and Experience r, /r 4 tr/ / Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 1.6 0.56 3. Technical Approach & Timeline r/7 , / ; / r., A The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 1.4 0.42 4. Price ry, i /, A The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 1.4 0.14 TOTAL 100% 1.52 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #1 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j / 1 / / Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 3 0.75 2. Qualifications and Experience 35% Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 3 1.05 3. Technical Approach & Timeline % � jj�� j A� The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 3 0.90 Price jr O�O/14. /� � �jo The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 2 0.20 TOTAL 100% 2.90 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #2 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j e/ 3 0.75 Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP.flic 25% 2. Qualifications and Experience j 35% / 4./A 3 1.05 Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 3. Technical Approach & Timeline 7://r/ /,,, The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 2 0.60 4. Price v,,,,,e, Z A The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 3 0.30 TOTAL 100% 2.70 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #3 SCORING MATRIX tljtj Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (_q_4) WEIGHT SCORE 1. Responsiveness r/ // / , , / Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 5% 2 0.50 2. Qualifications and Experience / P j A / / /j / / //A Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 2 0.70 3. Technical Approach & Timeline ly/%/%",j The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 2 0.60 4. Price % �1 j � A The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 2 0.20 TOTAL 100% 2.00 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: FOUNDATION Proposal for Temecula Rod Run March 8th & 9th, 2014 i. Thank you for this opportunity to present our proposal for the Temecula Rod Run event scheduled for March 8th and 9th of 2014. We are interested in providing and innovative and engaging event for the community and beyond. We are looking for creative new ways to raise money, support the charity, support the community and America's youth. With the event dates expanding to a full weekend, looking for the opportunity for additional activities such a Saturday night BBQ event to include a kid's corner, entertainment, dancing and more. Reach out beyond the local community by offering a weekend event bringing revenue into the city. This is another way to involve the local and surrounding communities and beyond. 1. Website Development and Management - RodRunTemecula.com is an established website that past and current Temecula Rod Run participants have used for online registration. Vendors and sponsors have also used this website to submit interest forms for the event and to communicate information. The website is in the process of being upgraded with new information to include frequently asked questions (FAQ), lodging, restaurants and area attractions just to name a few of the upgrades. footnote: Once upgrades are complete a mass email will be sent out to all who have contacted the website to invite them back. 2. Marketing Strategy - Radio, TV, online marketing with industry and networking contacts, sponsors websites and networks, social media and local marketing. 3. Sponsorship Opportunities - Targeting like minded organizations for sponsorship, automotive industry partners and contacts, utilizing broad industry relationships. 4. Volunteer Support - We have commitment from the Drifter Car Club for volunteers. We are also looking to seek other car clubs in the Temecula Valley for volunteers to make this a community car club effort. The Drifter Car Club would head up the teams for Security, Vendors, Registration, Sales of Event Souvenirs. Each club would wear their own club t -shirts at the event. Also utilizing volunteer support from like minded organizations, Edelbrock Family Foundation, Patriot Outreach. Community outreach for volunteers, supporting and accommodating the community is important. 5. Registration - a. Mass mailing to 3,600+ previous Temecula Rod Run participants b. Online registration via RodRunTemecula.com website c. Fliers distributed by at So Cal car events d. Fliers placed at businesses both local and Southern California for registration e. Post Cards mailed to registered participants with instructions on where to pick up "Rod Run Packet" before event f. Information posted on RodRunTemecula.com website for registered participants on where to pick up "Rod Run Packet" before event g. Registered & Non Registered participants will be directed to the Hampton Inn (as in previous years) to either register or pick up their "Rod Run Packet" h. Participants will be given "Rules of the Road"(this is printed plainly on the back of their window sticker) regarding parking on corners, driveways and what not to do to avoid being towed 6. Staging and Execution of Event - a. Participants pickup their "Rod Run Packet" at the Hampton Inn and are told at that time to: 1. Write their cell phone number on the back of the Window Sticker in case something happens and Security or the Police needs to gets a hold of them 2. Tape their Window Sticker on the inside of their windshield so that it is visible to Security, Police and the Judges b. Participants are instructed to go south on Jefferson Avenue (turns into Old Town Front Street) and through the north Arch into Old Town to park their vehicle. c. Security and Marine volunteers will be at north and south arches, ends of streets and at the bridge for any participants that might have question or need help. footnote: We usually have about 10 Security and 15 Marine volunteers for each shift 7. Security Plan - We have a commitment from the Drifters Car Club which has been in charge of Temecula Rod Run Security for the past 12 years. We also have the U.S. Marines assisting the Drifters with Security as they have in the past few years. We will provide the Temecula Police with a poster board that has all the passes that are used for the event in advance and an Information Card with both Foundation and City of Temecula contacts and cell phone numbers in case of an emergency. 8. Clean up - We will be using Rene' Management for clean-up, trash and the recycling process during and after the event 9. Vendors - a. Vendors can request an application online from RodRunTemecula.com b. We have a list of vendors from the previous Temecula Rod Run that will be contacted with an invite back if they are interested c. Vendors will Check In at the Hampton Inn (as in previous years) to review and pick-up their Vendor Packet. They will be shown where their vendor booth will be located and their vendor contact at that location d. The numbers of vendors should be kept at no more than 45 for the amount of foot space that is available in Old Town Temecula e. We are very conscious of the type of vendors to place in Old Town Temecula. First and foremost we are wanting automotive related type vendors. We are looking for a variety of vendors that will compliment Old Town Temecula f. Vendors will be instructed to place their "Vendor" plaque in the window of their vehicle(s) and drive south on Jefferson Avenue (turns into Old Town Front Street) through the north Arch of Old Town to their location g. A vendor volunteer will be in charge of quadrant for vendors to assist incoming vendors with their setups and through the event footnote: We usually have about 8 Vendor Volunteers to assist with the event ii. Qualifications and Experience: Christi Edelbrock: President of Edelbrock Family Foundation In the world's most competitive industry, Christi Edelbrock is known as a leader among the giants of the automotive aftermarket, and the sport of auto racing. As Vice President of Business Development for Edelbrock, LLC. [while piloting #55 (1966 Shelby GT350 ) and #13 (1968 Trans Am Camaro) in vintage car racing] she excels at business mentoring and racing legacy preservation. Christi serves on the Automotive Aftermarket Legacy Council which has a goal of filling stands, race car bays, and automotive outlets in order to generate legacy markets. Christi has established an Edelbrock Family Foundation dedicated to bringing together like minded businesses and individuals who will work to ensure legacy markets for this industry. She is making a difference as Christi serves on the Indiana State University Board of Advisors, the Board of Directors of the Center for Learning Unlimited, Automotive Education Alliance, Motorsports Hall of Fame of America, and Edelbrock, LLC. Christi has an innate ability to project the thrill of competitive racing onto future generations and formed The Edelbrock Family foundation developed the Rev'ved Up 4 Kids Charity Car Show to bring Christi's passion to the forefront of the community. Reaching out to community leaders with the same passion to promote and encourage the growth of their future leaders. Rev'ved Up 4 Kids is entering its 8th year of projecting passion for motor sports on to future generations of enthusiasts. Generating the thrill of competition in youths, as mentored by current competitors, opens the door to legacy preservation. Teamed with Hot Rodder's of Tomorrow Engine Challenge, Christi has dedicated herself to spreading the word about opportunities in the automotive aftermarket industry. The Car Show has a team of dedicated volunteers to oversee the many aspects of a show of this size. Pictured above is the senior of the Edelbrock family, Vic and Nancy Edelbrock with the presentation of awards. The community involvement from Boy Scouts of America to the Chamber of Commerce, provide a variety of spectators, participants and volunteers that continually enhance the event from year to year. National Anthem Vic's Signing Booth Information Booth Torrance Police Participation Video Presentations : www.voutube/rewedup4kids www.voutube/christiedelbrock List of References: Allison Doubleday Jr Dragsters Auction Items Joel Designs Inc T -Shirts Sales Jeff Dunlap Boy Scout Leader Col. A. Monaco Auction Items and Sponsor Donna Duperron Community Leader Pacific Coast Entertainment and Sound Classic Party Rental Event Production 951-956-6792 chrisdoubledav@netzero.net 310-372-0194 joldesign@earthlink.net 562-903-0229 idunlap@accuride.com 913-775-2600 elfmonaco@aol.com 310-540-6688 donna@torrancechamber.com 310-261-1423 gerakl@gooce.com 714-540-6111 www.classicpartvrentals.com Dick Croxall 520-548-5822 croxalid@earthlink.net Judges Contact Show Judges: Palos Verde Concourse D' Elegance Rod Run Staff Christi Edelbrock TBA Event Organizer Ronda Henne - Advisor 909-816-3010 Event Organizer Bill Fritz - Volunteer 760-802-7398 Security - Drifters Unknown - Volunteer Number Unknown Security - USMC Rusty Ellis - Volunteer 951-551-2147 Logistics Kelly Walters - Volunteer 650-302-2402 Souvenir Booth iii. Once awarded the event this is how we are going to proceed to make sure that we provide a successful event in March of 2014. June - July - Meet with the City Upgrade website with new information Work on Saturday event affair event for after Rod Run Start paperwork for sponsorship opportunities Start a plan for Silent Auction items Brainstorm Friday night venue for Old Town activity Start notifying vendors opening are available for March Process -participant -registratiofs Review, accept or reject vendor applications Work on sponsorship opportunities Work on Silent Auction items for Saturday dinner Process participant registrations August - Review, accept or reject vendor applications Work on sponsorship opportunities Work on Silent Auction items for Saturday dinner Process participant registrations September - Mailing to previous 3,600+ Temecula Rod Run participants Review, accept or reject vendor applications Work on sponsorship opportunities Work on Silent Auction items for Saturday dinner Process participant registrations October - Start advertising event Review, accept or reject vendor applications Work on sponsorship opportunities Work on Silent Auction items for Saturday dinner Process participant registrations November - Advertise event Review, accept or reject vendor applications Send all vendor insurance Certificate of Liability to the City for review Work on Silent Auction items for Saturday dinner Process participant registrations December - Advertise event Process participant registrations Work on art for t -shirts and posters Work on Silent Auction items for Saturday dinner January - Advertise event Start meetings with volunteers for event Process participant registrations Work on Silent Auction items for Saturday dinner Make arrangements with CR&R, Rene' Management and Rightway for event support February - Advertise event File for Riverside County Health Permit Reminder post cards mailed to car participants on where to pick up their packets Temecula Rod Run Posters placed in local businesses —Work on - •• - aturday-dinner Process participant registrations Meet with volunteers for event March - Final meeting with the City for event Prep all paperwork for event March 6th, 2014 Thursday Registration & Silent Auction 9:OOam to 6:OOpm Hampton Inn 28190 Jefferson Avenue Temecula, CA 92590 951-506-2331 March 7th, 2014 Friday Registration & Silent Auction 9:OOam to 7:OOpm Hampton Inn 28190 Jefferson Avenue Temecula, CA 92590 951-506-2331 March 8th, 2014 Saturday Temecula Rod Run 8:OOam to 4:OOpm Cowboy BBQ, Family Event 6:OOpm to 9:OOpm March 9th, 2014 Sunday Temecula Rod Run 8:OOam to 4:OOpm iv. We have chosen Oak Grove Center for Education as our Temecula non-profit organization to receive a donation of a portion of our proceeds. After many wonderful conversations with Tammy Wilson at the Oak Grove Center combined with our love and focus on and expertise with the automotive industry. It was decided that the funds would go toward setting up a training program and auto shop at the Center. At present they have a gentleman that offers his time, when available, to show the children (and there are many) how to work on vehicles. Oak Grove is also providing training for foster youth throughout Riverside County ILP (Independent Living Program) for Riverside Department of Public Social Services. Oak Grove Center for Education 24275 Jefferson Avenue Murrieta, CA 92562 Oak Grove Center for Education has locations in Murrieta and Perris California. Oak Grove Center for Education's Mission is to rebuild the lives of at -risk children and their families through education, healing, restoring relationships, building character and instilling hope. Our estimated donation amount is 10 percent after all expenses have been paid for the event. FEE SCHEDULE City of Temecula Temporary Use Permit (TUP) $100.00 Clean up $2,175.00 Port a potties $2,500.00 Insurance (Liability) $2,000.00 Postage $500.000 Communication Radios $350.00 Event T -Shirts $9,000.00 Supplies / Misc. Printing $2,500.00 Advertising $4,000.00 Awards / Trophies $2,500.00 Events Posters $750.00 Riverside County Health Department (Vendors) $500.00 Professional Skid Instructor Association (This is a donation to the USMC volunteers for their Marine Ball) $ 2,100.00 Communication Equipment $2,000.00 (Would like to discuss with the City of Temecula and negotiate use of existing system) Shuttle Service - Would like to discuss with the City of Temecula and negotiate use of same Shuttles for Sunday Port a potties for Shuttle Service - Would like to discuss with the City of Temecula and negotiate use of same Porta potties for Sunday Total Expenses (with unknowns) - $30,975.00 SIGNATURE PAGE We hereby certify the information contained in the proposal is true to the best of our knowledge and belief. Prepared By: Christi Edelbrock, President NAME AND TITLE Christi Edelbrock, President (Signature) NAME AND TITLE Edelbrock Family Foundation (Signature) (Organization Name) Post Office Box 4156, Redondo Beach, CA 90277 (Mailing Address of Organization) 310-678-0554 May 9, 2013 (Telephone) (Date) CITY OF TEMECULA TEMECULA ROD RUN STATEMENT OF LOCAL VENDOR CERTIFICATION Qualified Local Vendors desiring consideration under the City of Temecula Local Vendor Preference Program must complete the following and submit with their Proposal (print or type): Christi Edelbrock President of/for (Individual Submitting Bid) (Title) Edelbrock Family Foundation Edelbrock Family Foundation certify that (Company Name) (Company Name) is a City of Temecula Local Vendor as defined under the Local Vendor Preference Program - Services section of this solicitation (titled ) and therefore qualifies for the Local Vendor Preference. President May 9, 2013 Signature Title Date NOTIFICATION OF OPPORTUNITY TO REDUCE BID The Local Vendor will be notified of his/her opportunity to reduce its bid under City of Temecula Local Vendor Preference. Local Vendor must elect to reduce its bid or quote to match the bid or quote of the lowest bidder, in writing, within one (1) business day (excluding weekends and holidays) of being notified of their status by the City. Notification to Vendor shall be considered complete upon City's transmission of e-mail (potentially through City's online bid management system) or Fax. The Local Vendor shall state his/her preferred method of notification below along with the appropriate e-mail address and Fax number. Notification by City will be limited to one of those two (2) methods. It will be the Local Vendor's responsibility to check his/her e-mail or Fax messages for notification. The Vendor's delay in receiving his/her notification will not alter the one (1) business day period allowed for re -bid submission. Local Vendor to Complete: Indicate ONE method for notification of Local Vendor re -bid by providing the appropriate e-mail address or Fax number. Submit this document as a part of your quotation. E -Mail: c rrs i edelbrock.com Fax Number (Identify Contact Person if Using a Fax Number): 19%9 Please rate the proposal for each criterion below. FINAL SCORE SHEET SCORING MATRIX Event Planning & Implementation- Rod Run Edelbrock Family Foundation FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j / Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 1.2 0.30 2. Qualifications and Experience v./ / j A Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 1.2 0.42 3. Technical Approach & Timeline /77 �j/ The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 1.2 0.36 4. Price .7 z, /��/1, 4 A The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 1 0.10 TOTAL 100% 1.18 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #1 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness d 1 A Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 3 0.75 2. Qualifications and Experience ///.., ///: / Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 2 0.70 3. Technical Approach & Timeline j� jj�%%j�/%G j/ The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 2 0.60 4. Price �/ The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 3 0.30 TOTAL 100% 2.35 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #2 SCORING MATRIX a oar Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness 77,3 j Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 2 0.50 2. Qualifications and Experience j/ / j / r Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% r ,-// 30% 2 0.70 //"7 3. Technical Approach & Timeline 2 0.60 The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 4. Price 7,„ ji- �% The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 1 0.10 TOTAL 100% 1.90 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: Panel Member #3 SCORING MATRIX Please rate the proposal for each criterion below. FACTOR WEIGHT SCORE (0-4) WEIGHT SCORE 1. Responsiveness j / i / A Proponent's ability to effectively meet the Scope of Services and all the requirements stipulated in the RFP. 25% 1 0.25 2. Qualifications and Experience j / , j / A Proponent's capability and qualifications to perform the Scope of Services and all the requirements stipulated in the RFP. 35% 2 0.70 3. Technical Approach & Timeline z / A The Proponent's method to effectively provide the Scope of Services and all the requirements stipulated in the RFP within a reasonable timeline. 30% 2 0.60 4. Price ef zj% The Proponent's ability to cost effectively meet the Scope of Services and all the requirements stipulated in the RFP. 10% 1 0.10 TOTAL 100% 1.65 SCORE: O=Unacceptable 1=Poor 2=Fair 3=Good 4= Excellent NOTES: DEPARTMENTAL REPORTS Item No. 19 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, City Manager DATE: July 23, 2013 SUBJECT: City Council Travel/Conference Report — June 2013 PREPARED BY: Sue Steffen, Executive Assistant RECOMMENDATION: Receive and File On June 1, 2013 Council Member Ron Roberts traveled to Philadelphia, Pennsylvania to attend the American Public Transportation (APTA) Conference. On June 26, 2013 Council Member Ron Roberts traveled to Washington, D.C. to attend the National League of Cities Transportation and Infrastructure Services Steering Committee Meeting. On June 26, 2013 Council Member Jeff Comerchero traveled to Savannah, Georgia to attend the National League of Cities Community and Economic Development Steering Committee Meeting. ATTACHMENTS: Meeting Agendas Program Overview Page 1 of 7 EAPTIIEE American Public Transportation Association Program Overview The 2013 APTA Rail Conference will be held June 2-5 at the Marriott Philadelphia Downtown. Hosted by the Southeastern Pennsylvania Transportation Authority, this technical conference focuses on all rail modes: urban, commuter, intercity and high -speed rail. Learn from experts in the industry as they share effective strategies, experience, and solutions. Join the discussions with your colleagues to share your best practices. Register early for this opportunity to network with colleagues and learn from one another. As part of APTA's commitment to developing the next generations of public transportation leadership, two new educational programs will be introduced in conjunction with the Rail Conference: Early Career Program and Mid -Level Management Progam. The program of educational sessions is organized by six tracks of study: Track 1: Technology & Technical Forums Track 2: Operations Track 3: Safety, Security & Emergency Preparedness Track 4: Planning, Sustainability & Finance Track 5: Capital Programs Track 6: Policy & Management Visit Session Descriptions for session and speaker details. Please note that this schedule is preliminary and subject to change. Last Updated May 24, 2013 8 a.m. - 2 p.m. 7 a.m. - 5:30 p.m. 7:30 a.m. -1 p.m. 8:20 a.m. - 6:30 p.m. Saturday, June 1 International Rail Rodeo Competition SEPTA - Fern Rock Maintenance Facility 5801 North 11th Street, Philadelphia, PA 19141 NOTE: In a break from tradition, the maintainers' competition takes place on Friday, May 31, from 9 a.m. to 4 p.m. The maintainers' written and safety test takes place on Saturday, June 1. The roadeo operators' competition is on Saturday from 8 a.m. to 2 p.m. Early Career Program Class of 2014 Thursday through Saturday, May 30 -June 1 see General Information for Attendees American Public Transportation Foundation (APTF) Benefit Golf Tournament A Multimodal Tour of the Delaware Valley: SEPTA, Amtrak, PATCO, NJ Transit, DeIDOT 8:30 a.m. - 5 p.m. 1 - 5 p.m. TRACK 3 Rail System Safety Seminar Grand Ballroom Salon D, Level 5 see Committee Meetings TRACK 4 MINETA NATIONAL POLICY SUMMIT NEW! Transportation Finance: Catching Up With the Rest of the World Grand Ballroom Salon C, Level 5 http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 Program Overview Page 2 of 7 1 - 5 p.m. 1 - 5 p.m. 7 - 8:30 p.m. 7-10p.m. 7 - 8:45 a.m. 7:30 a.m. - 4 p.m. 8 a.m. - 6 p.m. 1:30 - 2:45 p.m. 4-5:15p.m. 5:30 - 7:30 p.m. 7:30 - 9:30 p.m. 7 a.m. - 5 p.m. 7-8:15 a.m. 7 a.m. - 4 p.m. Presentation Skills Workshop: Present Like a Pro NEW! Grand Ballroom Salon B, Level 5 All registrants are welcome. This workshop is part of the new Mid -Level Managers Program. Registration & Host Information Desk Foyer, Level 4 Committee Meetings MAGNIFICATION MANAGFNS MIO.INVel SEPTA Reception for all Rail Conference, Rail Rodeo & Showcase Participants at Philadelphia Art Museum's Great Stair Hall Sunday, June 2 Mid -Level Managers Welcome & Orientation Breakfast Meeting Liberty Ballroom, Level 3 Committee Meetings Registration & Host Information Desk Foyer, Level 4 Moderators/Speakers & AV Preview Room Room 408, Level 4 This is APTA Rooms 411-412, Level 4 TRACK 2 SEPTA Host Forum New Payment Technologies: The Future of Fare Technologies Grand Ballroom Salon H, Level 5 Welcome Reception at Rail Product & Services Showcase 5:30 - 6 p.m. - The Mummers - Quaker City String Band Franklin Hall, Level 4 MAGNIFICATION .. -:. MANAGING AIIO.LCVIL International Rail Rodeo Awards Banquet Grand Ballroom Salons E -F, Level 5 You can purchase tickets online when you pre -register for the conference. Monday, June 3 Committee Meetings Business Member Networking Breakfast Independence Ballroom, Level 3 Registration & Host Information Desk Foyer, Level 4 Moderators/Speakers & AV Preview Room Room 406, Level 4 Business Member Resource Room Room 403, Level 4 TCRP Information Center Foyer, Level 4 http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 Program Overview Page 3 of 7 7:30 - 8:30 a.m. 8:30 - 10:15 a.m. 10:30 a.m. - 12 p.m. 12-3p.m. 2 - 3 p.m. 3:30 - 5 p.m. Continental Breakfast Grand Ballroom Foyer, Level 5 Opening General Session Public Transportation: It's All About the People Grand Ballroom Salons E -H, Level 5 PUBLIC TRANSPORTATION It's Alt About the People Concurrent Sessions TRACK 1 Signal Systems Grand Ballroom Salon J, Level 5 TRACK 1 Modern Streetcar Guidelines & Streetcar Carbuilders Panel Grand Ballroom Salon D, Level 5 TRACK 1 Noise & Vibration Mitigation through Track Design and Rail Maintenance Grand Ballroom Salon K, Level 5 TRACK 3 Getting Your Rail Safety Program on the MAP! Grand Ballroom Salons E -H, Level 5 TRACK 3 Justifying Investments in Security Technology Grand Ballroom Salon I, Level 5 TRACK 4 Sustainable Station Area Planning & Partnerships Grand Ballroom Salon A, Level 5 TRACK 5 Aligning Capital Projects with Agency Goals & Objectives Grand Ballroom Salon I, Level 5 TRACK 6 PTC: Commuter Rails' Implementation Experience Grand Ballroom Salon C, Level 5 TRACK 6 International Developments in High -Speed Rail Grand Ballroom Salon B, Level 5 Products & Services Showcase (includes lunch) Franklin Hall, Level 4 Interactive Presentations Franklin Hall Foyer, Level 4 Concurrent Sessions TRACK 1 Technical Issues in Implementing Positive Train Control Technology Grand Ballroom Salon D, Level 5 TRACK 1 Vehicle Technology in Recent Procurements -- Rolling Stock Equipment Grand Ballroom Salon L, Level 5 TRACK 2 Street Smarts: Managing Rail Operations in Traffic Grand Ballroom Salon C, Level 5 TRACK 3 Elevating Safety to New Levels: Best Practices for Elevators & Escalators Grand Ballroom Salon K, Level 5 TRACK 3 What Are We Learning from Emergency Preparedness? Grand Ballroom Salon B, Level 5 TRACK 4 Prioritizing Rail in the Region/Alternatives Analysis Grand Ballroom Salon A, Level 5 http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 Program Overview Page 4 of 7 4:30 - 6:30 p.m. 8 a.m. - 3 p.m. 7 a.m. - 8:15 a.m. TRACK 6 Accessible Rail Services: A Benefit for Everyone Grand Ballroom Salon I, Level 5 TRACK 6 Rail: The Mode of Opportunity (FRA session) Grand Ballroom Salons E -F, Level 5 TRACK 6 Peer Today, Manager Tomorrow: The Transition, The Journey Grand Ballroom Salon J, Level 5 Committee Meetings Tuesday, June 4 MAGNIFICATION MANAGERS WG•EEVEE Registration & Host Information Desk Foyer, Level 4 Moderators/Speakers & AV Preview Room Room 406, Level 4 Business Member Resource Room Room 403, Level 4 TCRP Information Center Foyer, Level 4 Committee Meetings 7- 8:15 a.m. 7:30 - 8:30 a.m. 8:30 a.m. - 12 p.m. and 2:30 - 4:30 p.m. 8:30 a.m. - 10 a.m. 10:30 a.m. - 12 p.m. TRACK 6 BREAKFAST SESSION Rail Engineering: What Are the Skills, Education & Experience Our Industry Needs? NEW Independence Ballroom II-III, Level 3 Coffee Service Grand Ballroom Foyer, Level 5 TRACK 5 Capital Project Updates Grand Ballroom Salon D, Level 5 Concurrent Sessions TRACK 1 Railcar Construction & Structural Research Franklin Hall 5, Level 4 TRACK 1 Energy, Environment and Rail Franklin Hall 6, Level 4 TRACK 1 Standards -Based Training Partnerships for Frontline Employees Grand Ballroom Salon B, Level 5 TRACK 2 What You Need to Know about Rail Standards Franklin Hall 7, Level 4 TRACK 3 Fare Evasion: What's the Real Story? Grand Ballroom Salons I -J, Level 5 TRACK 4 Incorporating Environmental Justice Principles in Plans & Projects Grand Ballroom Salon A, Level 5 TRACK 5 Project Management at Commuter, Intercity & Urban Rail Agencies Grand Ballrrom Salons K -L, Level 5 TRACK 5 Capital Project Updates (continued) Grand Ballroom Salon D, Level 5 TRACK 6 Prompt Payment Best Practices Grand Ballroom Salon C, Level 5 Concurrent Sessions TRACK 1 Cutting Edge Technology & Tools Franklin Hall 5, Level 4 http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 Program Overview Page 5 of 7 12:15 - 2:15 p.m. 2:30 - 4:30 p.m. 2:30 - 5:30 p.m. 2:30 - 5:30 p.m. 3-4:30 p.m TRACK 1 Quality Training Enhances Your State of Good Repair Grand Ballroom Salon 8, Level 5 TRACK 1 Track & Rail Franklin Hall 6, Level 4 TRACK 3 Transportation Security Administration Baseline Assessments -- How Are We Using & Benefiting from These? Grand Ballroom Salons i -J, Level 5 TRACK 4 Managing the Environmental Process in High Capacity Corridors Grand Ballroom Salon A, Level 5 TRACK 4 Planning for the Optimal High -Speed Rail City Pairs in the U.S. Grand Ballroom Salon C, Level 5 TRACK 5 Safe Systems through Systems Engineering Grand Ballroom Salons K -L, Level 5 TRACK 5 Capital Project Updates (continued) Grand Ballroom Salon D, Level 5 TRACK 6 Contracting for Services: New Business Models Franklin Hall 12, Level 4 TRACK 6 Managing Stakeholder Success: 'Customer Care' for Appointed & Elected Officials Franklin Hall 7, Level 4 :111 u,,N.,MN 6113.l.11. TRACK 3 GENERAL LUNCHEON Rail Safety & Security Excellence Awards NEW! Grand Ballroom Salons E -H, Level 5 A first for APTA's Rail Conference, the safety awards program will recognize exemplary achievement in safety management and building a safety -oriented organizational culture. Keynote Speaker: Rina Cutler, board member, SEPTA, and deputy mayor, transportation & utilities, City of Philadelphia, PA Concurrent Sessions TRACK 1 Fleet Asset Management - Rolling Stock Equipment Franklin Hall 6, Level 4 TRACK 4 Funding, Financing & Revenue Grand Ballroom Salon B, Level 5 TRACK 4 Integrating World -Class High -Speed Rail Equipment Design into the U.S. Market Grand Ballroom Salon C, Level 5 TRACK 5 Capital Project Updates (continued) Grand Ballroom Salon D, Level 5 National Transit Institute (NTI) Course Leading as a Mid -Manager in Today's Public Transportation Environment Rooms 411-412, Level 4 SEPTA Technical Tours ,U MJFMMMM,ON MANAGSRS M'G ((Y(( Multi -Modal Transportation & Maintenance Operations at SEPTA's 69th Street Transportation Center SEPTA's Control Center Operations Hyundai Rotem's Regional Rail Car Manufacturing Facilities Concurrent Sessions TRACK 1 Traction Power Franklin Hall, Level 4 http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 Program Overview Page 6 of 7 3 - 5 p.m. 4:30 - 6:30 p.m. TRACK 1 Converting to Driverless Technology Grand Ballroom Salons K -L, Level 5 TRACK 2 ROI on Rail Peer Reviews Grand Ballroom Salons I -J, Level 5 TRACK 3 Confidential Close -Call Reporting Franklin Hall 11, Level 4 TRACK 4 Transit Oriented Development or Development Oriented Transit? Grand Ballroom Salon A, Level 5 U.S. Military Veteran's Job Fair: Hiring Our Heroes Franklin Hall 8-10, Level 4 Committee Meetings Wednesday, June 5 7 - 11 a.m Moderators/Speakers & AV Preview Room Room 406, Level 4 8 - 9 a.m. Coffee Service 8:30 - 11 a.m. Grand Ballroom Foyer, Level 5 Registration & Host Information Desk Foyer, Level 4 Business Member Resource Room Room 403, Level 4 TCRP Information Center Foyer, Level 4 8:30 - 10:30 a.m. 9 - 10:30 a.m. 10:45 - 12 p.m. Concurrent Sessions TRACK 3 Preventing Platform, Pedestrian & Trespasser Fatalities Grand Ballroom Salon I, Level 5 TRACK 6 State of Good Repair for Infrastructure and All Systems Grand Ballroom Salon C, Level 5 12:30 - 6:30 p.m. 1 - 5 p.m. Concurrent Sessions TRACK 1 Communications Systems Grand Ballroom Salon B, Level 5 TRACK 2 Measuring Operational Efficienty & Effectiveness Grand Ballroom Salon J, Level 5 TRACK 5 Alternative Delivery Grand Ballroom Salon K, Level 5 TRACK 5 New Developments in the Northeast Corridor: Governance, Infrastructure Renewal, Capacity Expansion & Finance Grand Ballroom Salon L, Level 5 TRACK 6 The Prices Go UP and the Prices Go Down (Fuel Pricing) Grand Ballroom Salon D, Level 5 TRACK 6 Work -Life Balance Across Generations Grand Ballroom Salon A, Level 5 Closing General Session Hurricane Sandy: Managing the Disaster — Managing Resilience Grand Ballroom Salons E -F, Level 5 Committee Meetings National Transit Institute Course: Asset Management -- Part 1 Rooms 411-412, Level 4 http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 Program Overview Page 7 of 7 1:30 - 4 p.m. 1:30 - 4 p.m. 1:30 - 4:30 p.m. Part 2 is on Thursday, June 6 from 9 a.m. - 5 p.m. TRACK 2 WORKSHOP: Seamless Intermodal Transfers Grand Ballroom Salons E -F, Level 5 TRACK 3 WORKSHOP: All Aboard! NEW! FRA's New Clear Signal for Action Program for Passenger Railroads Grand Ballroom Salon B, Level 5 SEPTA Technical Tours Multi -Modal Transportation & Maintenance Operations at SEPTA's 69th Street Transportation Center SEPTA's Control Center Operations Hyundai Rotem's Regional Rail Car Manufacturing Facilities APTA reserves the right to revise its Rail Conference schedule at any time. Copyright © 2013 American Public Transportation Association • 1666 K Street NW, 11th Floor, Washington, DC 20006 Telephone (202) 496-4800 • Fax (202) 496-4324 • Contact Us • Logo Usage • Staff Intranet http://www.apta.com/mc/rail/program/Pages/default.aspx?PF=1 7/2/2013 TRANSPORTATION AND INFRASTRUCTURE SERVICES STEERING COMMITTEE MEETING Thursday, June 27 — Saturday June 29, 2013 Meeting Site The Mayflower Renaissance Hotel 1127 Connecticut Avenue NW Washington, DC (202) 347-3000 Presiding The Honorable Ron Roberts, Chair Council Member Temecula, CA NLC Staff Leslie Wollack Program Director, Infrastructure and Sustainability (202) 626-3029 wollack@nlc.org TRANSPORTATION AND INFRASTRUCTURE SERVICES STEERING COMMITTEE MEETING AGENDA Thursday, June 27 10:00 a.m. — REGISTRATION 5:00 p.m. Promenade Ballroom 1:00 p.m. — 3:00 p.m. 5:30 p.m. — 8:00 p.m. CAPITOL HILL EVENTS Room G11, Dirksen Senate Office Building Buses will be departing at 12:15 p.m. at the Desales St NW door of the Mayflower. Join Steering Committee colleagues and NLC's Officers and Board of Directors on Capitol Hill to advocate for NLC's legislative priorities and get the latest update from members of Congress on the prospects for action on our priorities. An updated schedule will be distributed on Wednesday, June 26. OPENING RECEPTION AND DINNER Cities Restaurant 919 19th St Washington, DC 20006 Walking directions from the Renaissance Mayflower Hotel (buses will also be available): Exit Mayflower on Connecticut Avenue side. Walk to the left two blocks to K Street. Make a right on K Street and walk two blocks to 190, Street. Make a left. Restaurant is in the middle of the block. Friday, June 28 7:00 a.m. — REGISTRATION 12:00 p.m. Promenade Foyer 7:30 a.m. — BREAKFAST 8:30 a.m. Promenade Foyer 8:30 a.m. — OPENING PLENARY SESSION 9:45 a.m. Grand Ballroom Welcome and Remarks Clarence Anthony Executive Director, National League of Cities Remarks Marie Lopez Rogers President, National League of Cities, Mayor, Avondale, AZ NLC Strategic Plan Update Elizabeth Bailey, 2B Communications 2 10:00 a.m. – 10:15 a.m. 10:15 a.m. – 10:50 a.m. 11:00 a.m. – 12:00 p.m. 12:00 p.m. – 1:15 p.m. TRANSPORTATION AND INFRASTRUCTURE SERVICES STEERING COMMITTEE MEETING AGENDA Under the leadership of NLC President Rogers and NLC Executive Director Anthony, earlier this year, NLC embarked on a strategic planning process to become a more focused, relevant, member -driven organization. This process, which is being supported by 2B Communications, has engaged members and NLC staff in a data -informed process to develop a strategic plan for the organization. In this session, attendees will receive an overview of the research and the planning process to date and be invited to provide input and feedback. WELCOME AND MEETING OVERVIEW East Room • The Honorable Ron Roberts, Chair Council Member, Temecula, CA AMTRAK REAUTHORIZATION UPDATE • Mayor John Robert Smith President and CEO, Reconnecting America, former Mayor, Meridian, MS, and TIS Committee member Legislation to reauthorize Amtrak, the nation's passenger rail corporation expires September 2013 and the House Transportation and Infrastructure Committee has started hearings to determine Amtrak's future, funding levels and policy decision—and most important for Amtrak's continued financial health—deciding the balance of funding for desperately needed capital and operating costs. Amtrak returns $3 back into the economy for every $1 in federal investment and has an annual payroll in excess of $1 million in 39 states. Mayor Smith will provide an update on Amtrak reauthorization and why local voices are critical to the debate. COMMUNITY AND ECONOMIC DEVELOPMENT (CED) AND TIS JOINT COMMITTEE MEETING East Room PRESENTATION AND DISCUSSION: Public Private Partnerships • Samara Barend Vice President, Strategic Development, and Director for Public -Private Partnerships in North America for AECOM The TIS and CED Steering Committees will meet jointly for a presentation and policy discussion on public private partnerships and a coalition to facilitate the use of public -private -partnerships in the construction and renovation of public buildings. JOINT LUNCH: ALL COMMITTEES AND NLC'S INSTITUTE FOR YOUTH, EDUCATION AND FAMILIES COUNCIL Promenade Ballroom 3 1:30 p.m. — 3:00 p.m. TRANSPORTATION AND INFRASTRUCTURE SERVICES STEERING COMMITTEE MEETING AGENDA ENERGY, ENVIRONMENT, AND NATURAL RESOURCES (EENR) AND TIS JOINT COMMITTEE MEETING East Room PRESENTATION AND DISCUSSION: MAP 21 IMPLEMENTATION • Therese W. McMillan Deputy Administrator, Federal Transit Administration, US Department of Transportation, Washington, DC • Joanna Turner Deputy Assistant Secretary for Intergovernmental Affairs, US Department of Transportation, Washington, DC The TIS and EENR Committees will meet jointly for an update and discussion on the Department of Transportation's Moving Ahead for Progress in the 21st Century (MAP -21) implementation, including transportation alternatives, state of good repair, new starts and performance measures. 3:00 p.m. — BREAK 3:15 p.m. 3:15 p.m. — 4:30 p.m. TIS COMMITTEE MEETING CONTINUES Georgia Room PRESENTATION AND DISCUSSION: LOCAL ROLE IN FEDERAL FREIGHT POLICY • Hasan Ikhrata Executive Director, Southern California Association of Governments (by telephone), Los Angeles, CA Congress and the Department of Transportation (DOT) have turned their attention to the multimodal network of goods movement and its impact on the nation's economy. In 2011, the U.S. transportation system moved 17.6 billion tons of goods, valued at over $18.8 trillion. The multimodal impact of freight movement encompasses the ships that carry goods, highways, railroad, air carriers, inland waterways, ports and pipelines. TIS will hear a presentation on the impact of freight in Southern California, the federal activity on freight movement and have a policy discussion on the local role. MAP 21 established a national freight policy and called for the creation of a National Freight Strategic Plan which encourages state freight plans and advisory committees, and provides incentives for states that fund projects to improve freight movement, focusing on reducing congestion, increasing productivity, improving the safety, security and resilience of freight transportation. DOT recently established a National Freight Advisory Committee to provide advice and recommendations geared towards improving the national freight transportation system. The first meeting of the group will take place on June 25 in DC, and the 4 TRANSPORTATION AND INFRASTRUCTURE SERVICES STEERING COMMITTEE MEETING AGENDA Committee will get an update on the meeting. Committee members are requested to come prepared to talk about freight issues in their communities and how to make sure the local voice is included in state freight plans. Saturday, June 29 8:00 a.m. — BREAKFAST 9:00 a.m. Promenade Ballroom 9:00 a.m. — WRAP-UP FROM FRIDAY'S PRESENTATIONS 9:30 a.m. Georgia Room • The Honorable Ron Roberts, Chair Council Member, Temecula, California 9:30 a.m. - 10:00 a.m. 10:00 am --- 10:45 a.m. 10:45 a.m. — 12:00 p.m. UPDATE AND DISCUSSION: NLC RESEARCH AGENDA • Julia Pulidindi, Senior Associate, City Solutions and Applied Research The Committee will hear an update on research and city solutions projects underway at NLC and have a discussion on committee priorities for future activities FEDERAL LEGISLATIVE UPDATE AND MAP -21 REAUTHORIZATION • Leslie Wollack, Program Director, Federal Advocacy The Committee will hear an update about issues before Congress and the Administration related to transportation and begin discussion on reauthorization of MAP -21 DISCUSSION: LOCAL ECONOMIC AND FISCAL CONDITIONS Each year the NLC conducts a survey to determine what is happening economically and fiscally at the local level. This year's local economic conditions survey found that local officials are reporting that the performance of local, regional and state economies have improved over the past year. However, the survey also documents that despite these improvements, cities and towns are still struggling in significant ways, signaling that growth is not keeping pace at a level that is needed for a sustained recovery. Even worse, economic indicators reflect the condition of cities' most vulnerable populations have resisted even a modest rebound in the face of broader national recovery. Among the most important findings from this year's survey are: • housing starts, commercial and residential property values, business activity and health of the retail sector are showing slight improvement; • incomes and employment are not growing; of growth in incomes and employment; • workforce skills are not keeping pace with employer demand; 5 TRANSPORTATION AND INFRASTRUCTURE SERVICES STEERING COMMITTEE MEETING AGENDA • the most vulnerable populations needs are not being met; and • the number of investment projects will fall if a federal limitation is placed on the tax -exemption of municipal bonds. Among the things NLC would like to know more about are: • how the slight improvement in residential and commercial property and business activities is affecting your city or town? • how stagnant incomes and poor employment are impacting your town? • how are your employers responding to the lack of adequate skills among your workforce? • if and how you are meeting the needs of your most vulnerable populations? and • whether and how you are changing your plans to invest in public projects if a federal limitation is place on tax exempt bonds? NLC will facilitate this discussion as part of our on-going efforts to collect information that can be used to inform and educate lawmakers on Capitol Hill about the impact that the current fiscal situation is having on America's cities and towns and how the federal government can partner with cities and towns to ensure that the economies of America's cities and towns strengthen in a sustainable way. 12:00 p.m. ADJOURN Box Lunches will be available. Promenade 6 NATIONAL LEAGUE of CITIES 1 Ay FEDERAL ADVOCACY COMMUNITY AND ECONOMIC DEVELOPMENT STEERING COMMITTEE MEETING Thursday, June 27 — Saturday, June 29, 2013 Meeting Mayflower Hotel 1127 Connecticut Ave., NW Washington, DC Presiding The Honorable Tony Thomas, Chair Council President Savannah, GA NLC Staff Michael Wallace Program Director, Community and Economic Development (202) 626-3025 wallace@n1c.org 1 Thursday, June 27, 2013 10:00 a.m. — REGISTRATION 5:00 p.m. Mayflower Hotel 1:00 p.m. — 5:00 p.m. 6:00 p.m. — 8:00 p.m. CAPITOL HILL EVENTS Room GI1, Dirksen Senate Office Building Buses will be departing at 12:15 p.m. at the Desales St NW door of the Mayflower. Join Steering Committee colleagues and NLC's Officers and Board of Directors on Capitol Hill to advocate for NLC's legislative priorities and get the latest update from members of Congress on the prospects for action on our priorities. An updated schedule will be distributed on Wednesday, June 26. OPENING RECEPTION AND DINNER Cities Restaurant 919 19th St Washington, DC 20006 Walking directions from the Renaissance Mayflower Hotel (buses will also be available): Exit Mayflower on Connecticut Avenue side. Walk to the left two blocks to K Street. Make a right on K Street and walk two blocks to 19th Street. Make a left. Restaurant is in the middle of the block. Friday, June 28, 2013 7:00 a.m. — REGISTRATION 12:00 p.m. Promenade Foyer 7:30 a.m. — BREAKFAST 8:30 a.m. Promenade Ballroom 8:30 a.m. — 9:45 a.m. OPENING PLENARY SESSION Grand Ballroom Welcome and Remarks Clarence Anthony Executive Director, National League of Cities Remarks Marie Lopez Rogers 2 10:00 a.m. — 10:45 a.m. 11:00 a.m. — 12:00 p.m. 12:00 p.m. — 1:30 p.m. President, National League of Cities, Mayor, Avondale, AZ NLC Strategic Plan Update Elizabeth Bailey, 2B Communications Under the leadership of NLC President Rogers and NLC Executive Director Anthony, earlier this year, NLC embarked on a strategic planning process to become a more focused, relevant, member -driven organization. This process, which is being supported by 2B Communications, has engaged members and NLC staff in a data -informed process to develop a strategic plan for the organization. In this session, attendees will receive an overview of the research and the planning process to date and be invited to provide input and feedback. WELCOME, INTRODUCTIONS AND MEETING OVERVIEW State Room • The Honorable Tony Thomas, Chair Council President, Savannah, Georgia COMMUNITY AND ECONOMIC DEVELOPMENT (CED) AND TIS JOINT COMMITTEE MEETING East Room PRESENTATION AND DISCUSSION: PUBLIC PRIVATE PARTNERSHIPS • Samara Barend Vice President, Strategic Development, and Director for Public -Private Partnerships in North America for AECOM The TIS and CED Steering Committees will meet jointly for a presentation and policy discussion on public private partnerships and a coalition to facilitate the use of public -private -partnerships in the construction and renovation of public buildings. JOINT LUNCH: ALL COMMITTEES AND NLC'S INSTITUTE FOR YOUTH, EDUCATION AND FAMILIES COUNCIL Promenade Ballroom 3 1:45 p.m. - 2:45 p.m. 2:45 p.m. — 4:00 p.m. 4:00 p.m. — 5:00 p.m. CED COMMITTEE MEETING RESUMES State Room PRESENTATION AND DISCUSSION: ALTERNATIVES FOR THE HOMEOWNERSHIP TAX CREDIT • Sheila Crowley President and CEO, National Low -Income Housing Coalition As Congress focuses on reforming the federal tax code for both simplification and to restore balance to the federal budget, federal tax -incentive programs are being scrutinized for their effectiveness at achieving their aims. Among them, the Homeownership Tax Credit has been subject to criticism for having relatively small impact for its cost. The National Low -Income Housing Coalition and others are proposing reforms to the Homeownership Tax Credit to increase the potential impact on affordable housing in cities and towns. PRESENTATION AND DISCUSSION: REGIONAL COOPERATION FOR LOCAL COMMUNITY DEVELOPMENT IN THE WASHINGTON METROPOLITAN REGION: "REGION FORWARD" • Emmett Jordan Mayor Pro -Tem, Greenbelt, Maryland • Mary H. Hynes Member, Arlington County Board, and Vice -Chair, Region Forward Coalition, Metropolitan Washington Council of Governments Social and economic changes, such as demand for different housing and transportation options and ongoing reductions in federal funding for local priorities, are driving interest and growth among local officials in regional cooperation. The Region Forward Coalition, a project of the Metropolitan Washington Council of Governments, is a program that facilitates cooperation among state and local officials, and private stakeholders, in multiple states. Twenty-one local governments have endorsed the plan, including several NLC member cities. Mayor Pro -Tem Jordan will facilitate a presentation and discussion of the Region Forward Coalition project and how regional cooperation is addressing major future challenges like accommodating two million more people by 2050, maintaining aging infrastructure, growing more sustainably, and ensuring that all residents enjoy the benefits of the region's prosperity. FEDERAL LEGISLATIVE UPDATE and DISCUSSION • Mike Wallace NLC Program Director, Federal Advocacy 4 This report will focus on the state of Congress and the status of NLC's legislative priorities and advocacy strategies. DINNER ON YOUR OWN Saturday, June 29, 2013 8:00 a.m. — BREAKFAST 9:00 a.m. Promenade 9:00 a.m. - 10:00 a.m. 10:00 a.m. — 12:00 p.m. PROPOSALS AND REVIEW OF CED POLICY AND RESOLUTIONS State Room The Committee will discuss any proposed resolutions, as well as current CED resolutions, to make recommendations whether they should be amended, allowed to expire or incorporated into existing policy. Proposals for policy additions or amendments also will be in order. DISCUSSION: PRESERVING AND IMPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM • Stan Gimont, Director, Office of Block Grant Assistance, U.S. Department of Housing and Urban Development • Donald Chamberlain Faciliatator, Econometrica, Inc. A quick review of the NLC's recent federal legislative priorities reveals that few, if any, federal grant programs have rivaled the importance of Community Development Block Grant program (CDBG) to local lawmakers. The value that cities place on CDBG, and the large number of cities that benefit directly or indirectly from the program, are reasons why nearly every legislative proposal to amend or reform the CDBG program has failed to find more than token support among members of Congress, regardless of their party affiliation. That formula for support, however, may be changing as evidenced by recent funding cuts to the CDBG program. Other developments underscoring this change represent a small window of opportunity to empower policy -makers and stakeholders to come together on a common slate of much needed reforms to the 40 -year old program. The Committee will discuss potential recommendations for reform that may be necessary to strengthen support for it in the federal budget process. 12:00 p.m. — Box Lunches Available 1:00 p.m. Promenade 1:00 p.m. ADJOURNMENT 5 Item No. 20 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Patrick Richardson, Director of Community Development DATE: July 23, 2013 SUBJECT: Community Development Department Monthly Report PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst RECOMMENDATION: Receive and file. The following are the recent highlights for the Community Development Department in June. CURRENT PLANNING ACTIVITIES New Cases: The Planning Division received 57 new applications for administrative, other minor cases, and home occupations including 6 applications for public hearings during the month of June. A detailed account of current planning activities can be found at the end of this report. Roripaugh Ranch Specific Plan: KB Home plans to construct 98 single family homes within the Roripaugh Ranch Specific Plan Area. KB Home's application for Pinnacle was approved by the Planning Commission on May 15, 2013. The model home complex is under construction and 21 building permits have already been pulled. Standard Pacific and Van Daele Development had Home Product Review Applications approved by the Planning Commission on June 19, 2013. Standard Pacific will build 200 single family homes under the marketing names Montego and Cambridge. Van Daele Development will construct 113 single family homes, 56 as Verona and 57 as Sorrento. The three builders will construct 411 homes in four of five available planning areas in the panhandle. An application has not been filed for the remaining planning area, Planning Area 2. (PETERS) Mercedes Benz: The Mercedes Benz project, located at the northwest corner of Ynez Road and Waverly Lane, was first approved at the July 9, 2008 Planning Commission hearing. A Supplemental EIR was also adopted for the project at that Planning Commission hearing. On February 22, 2013, a Major Modification application was approved to reduce the size of the Mercedes Benz dealership building from approximately 80,000 square feet to 50,258 square feet. The modification application also revises the architecture of the building. The grading permit was issued to the applicant on April 1, 2013, and the building permit was issued on April 23, 2013. Construction of the project is ongoing and opening of the dealership is anticipated in the spring of 2014. (RICHARDSON, FISK) Subaru: On February6, 2013, the Planning Commission approved an application fora Major Modification for the construction of a new 2,040 square foot Subaru sales building at the existing Mazda of Temecula site located at the southwest corner of Ynez Road and DLR Drive. The new building will include an indoor display area for vehicles as well as administrative offices. Servicing of Subaru vehicles will occur within the existing service bay area of the Mazda dealership. The permit for precise grading was issued on April 29, 2013 and a building permit for the building foundation was issued on April 22, 2013. Construction of the building is ongoing and the building is expected to be open for business in August 2013. (FISK) Temecula Regional Hospital: This project was approved by City Council on January 22, 2008. Vertical construction for the first hospital bed tower began on February 13, 2012 and erection of the structural steel was topped out on March 22, 2012, and was substantially complete on May 16, 2012. The building is framed and the drywall has been installed. Interior walls have been painted, suspended ceilings have been installed, installation of flooring is nearly complete, the air handling units are operational, and the elevators are operational. The installation of kitchen equipment has been completed. The scaffolding at the rotunda has been removed, the asphalt for the parking lot and access drives has been completed, and landscaping is being installed at the east side of the project site. Medical equipment is being installed throughout the building and furniture is arriving and being set in place. Construction is on schedule for a July 22, 2013 Certificate of Occupancy from OSHPD, obtaining State licensing by August 20, 2013, and opening for patients by September 2, 2013. On May 31, 2013, staff received a Major Modification application to modify the site plan and heliport Conditional Use Permit to relocate the heliport from an area near the northeast corner of the hospital building. UHS has indicated that the heliport needs to be relocated based on concerns from the FAA and the aeronautical division of Caltrans. UHS is proposing two phases of movement for the heliport: Phase I would place the heliport to the west of the hospital building, in one of the parking lot areas. Phase II would place the heliport on the roof of the second hospital tower. In both cases the proposed locations result in a change to the flight path that move the flight path away from the Summerhouse residential project and changes the flight path to either head directly into or away from the prevailing wind direction (rather that perpendicular to the prevailing winds) as directed by the FAA and aeronautical division of Caltrans. This application is currently being reviewed and will require the preparation of a Supplemental EIR before being scheduled for public hearing (FISK) LONG RANGE PLANNING The Long Range Planning Division works toward larger scale and longer time frame projects. These activities can range from an environmental review to a new specific plan or a general plan amendment. Some of the major projects and long range planning activities currently in progress are described below. Bike Lane and Trail Program: On October 9, 2012, City Council adopted a resolution to reaffirm and clarify the Bike Lane and Trail Program Map. The map identifies existing bike lanes and trails, but also identifies gaps that need to be closed to complete a citywide network. The map classifies future bike lanes and trail routes to develop an Old Town to Wine Country Trail, a Lake Skinner Trail, and a Temecula Loop around the entire City. In February 2013, the Trails Subcommittee, consisting of Mayor Naggar and Council Member Washington, directed staff to solicit proposals for an update to the Multi -Use Trails and Bikeways Master Plan. The Request for Proposal called for a two -phased approach by the selected consultant. Phase I will focus on public outreach workshops and citizen input and Phase II will update the new Multi -Use Trails and Bikeways Master Plan. The contract was awarded to KTU+A by the City Council on May 14, and a kickoff meeting was held with the Trails Subcommittee on June 25, 2013. Next steps in the planning process will include developing the website, a user survey, and holding the public workshops. On May 14th, the City was recognized by the League of American Bicyclists as a Bronze Level Bicycle Friendly City. An award will be presented to City Council on June 11th for this accomplishment. On May 16th, the City held its first annual Bike to Work Day, where dozens of employees rode their bikes from three parks around the City. (PETERS) Jefferson Avenue Study Area Specific Plan: The Jefferson Avenue Study Area encompasses approximately 560 acres and is located north of Rancho California Road, west of Interstate 15, south of Cherry Street and east of Diaz Road. In January 2011, City Council established the Jefferson Avenue Ad Hoc Subcommittee comprised of Mayor Ron Roberts and Council Member Jeff Comerchero. The Specific Plan is intended to guide the revitalization of this area over the next 30 years. A project website was established, www.envisionjefferson.orq, to track the visioning process, steering committee process, and to provide ongoing updates and information, via the web, to the public during the visioning and plan preparation process. Staff is currently developing the specific plan framework based on the eight recommendations and goals that emerged from the public visioning process. Public steering committee meetings to present sections of the draft specific plan will occur intermittently over the next six months. The first Steering Committee meeting scheduled for July 16, 2013 at 6:00 pm in the Conference Center. The Environmental Impact Report will be prepared simultaneously as the Specific Plan document is developed. Plan completion is anticipated in early 2014. On May 2nd, the Envision Jefferson Avenue project was awarded the American Planning Association's Inland Empire Section 2013 Education Award. The Envision Jefferson Avenue project also won an honorable mention award for the Southern California Association of Governments 2013 Compass Blueprint Awards Program. On June 13, 2013, staff held a Developer Focus Group meeting for the Uptown Jefferson Specific Plan. The purpose of this meeting was to determine the feasibility of the Specific Plan based upon anticipated market conditions, economic demands, demographic trends and available financing mechanisms. Staff provided an overview of the Specific Plan framework, market analysis. and build- out scenario to a panel of four developers who have successfully executed projects similar to those expected to be developed in the future Specific Plan area. Paul Marra of Keyser Marston Associates (KMA) was the panel moderator. Staff received valuable, practical feedback and direction for moving forward with the preparation and implementation of the Specific Plan. (RICHARDSON, WATSON, INNES, WEST) Uptown Jefferson Specific Plan Environmental Impact Report: The preparation of a Program Environmental Impact Report (EIR) is currently underway for the Uptown Jefferson Specific Plan project. Environmental Science Associates (ESA) is preparing the EIR document. Staff has completed the Initial Study and the Initial Study and Notice of Preparation (NOP) were routed for circulation to responsible, trustee agencies and the Office of Planning and Research (OPR) on June 10, 2013. The NOP comment period ends July 12, 2013. An EIR Scoping meeting was held on June 27, 2013, which provided interested parties the opportunity to submit their comments related to the future analysis that will be done for the EIR. All property owners within the Uptown Jefferson Specific Plan area were noticed for this meeting. The meeting notice also provided instructions on how interested parties could submit comments on the NOP. Staff will continue to work with ESA on the preparation of the draft EIR. The draft EIR is anticipated to be submitted for staff's review by early September 2013. (RICHARDSON, WATSON, INNES, WEST) Twin Cities Transit Center Feasibility and Siting Study: On October 25, 2012, the Riverside Transit Agency (RTA) selected Psomas Engineering as the lead consultant to pursue a siting and feasibility study for the Twin Cities transit center. The purpose of this study is to evaluate viable sites for a multi -modal transit center, to be located either in the City of Temecula or Murrieta. The study will evaluate which sites will best serve the needs of RTA, as well as the citizens of Temecula and Murrieta, while providing convenient connections to future Bus Rapid Transit (BRT), future High Speed Rail, third party carriers, and bicyclists. The project is fully funded with a combination of Federal, State and local monies, totaling $9.1 million. The multi -modal transit center is anticipated to consist of 10-14 bus bays. A Mitigated Negative Declaration will be completed for the selected preferred transit center site. Steering Committee meetings will be held on a monthly basis from March 2013 - December2013. (RICHARDSON, BUTLER, WATSON, GONZALEZ, INNES, WEST) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) & HOUSING Community Development Block Grant (CDBG): The total anticipated FY 13-14 CDBG allocation for the City of Temecula is $380,446. The Finance Subcommittee, consisting of Mayor Naggar and Councilmember Washington, recommended allocating 20 percent for program administration and fair housing services ($76,089), 15 percent for public services ($57,067) to be divided evenly between seven non-profit service providers, and the remaining 65 percent for infrastructure improvements ($247,290). The City Council adopted the Action Plan with the recommendations made by the Finance Subcommittee on April 23, 2013. The approved Annual Action Plan was submitted to HUD in May. In June, the City was notified that the total fiscal year 2013-2014 CDBG funding amount would be $517,195. (WATSON, WEAVER) 2014-2021 Housing Element Update: State law requires the City to adopt an updated Housing Element and have it certified by the State Department of Housing and Community Development (HCD). City staff is collaborating with Pacific Municipal Consultants (PMC) to assist with the update of the Housing Element. Project efforts began in July 2012. Public outreach efforts include one workshop, a public review period, and two public hearings. On December 3, 2012, the City held a community workshop to discuss the Housing Element Update, and receive input from Temecula citizens regarding housing needs. The preliminary administrative draft was submitted to HCD in late March and staff is awaiting comments. The project is on schedule for adoption by the City Council prior to October 15, 2013. (WATSON, WEAVER) ENERGY & CONSERVATION PROGRAM ACTIVITIES Western Riverside Energy Leadership Partnership: This Partnership, which consists of 11 WRCOG member cities and Southern California Edison (SCE), provides incentives for participating cities to develop energy efficiency leadership within their communities. Program activities include implementing energy efficiency measures and benchmarks, creating an energy action plan, developing a revolving energyfund, and providing opportunities for the communityto take action. In March, Temecula was the first city in the Partnership to achieve a Gold Level status by completing 13 energy efficiency projects in FY 2012-13, increasing the total annual utility cost savings to nearly $100,000. These savings will be used to fund future energy efficiency projects, resulting in further savings to the City. Representatives from the City attended the Statewide Energy Efficiency Collaborative Best Practices Forum in June. (WEST) Municipal Facility Energy Benchmarking: This project establishes the baseline performance of City facilities by assessing energy performance and water efficiency using the Environmental Protection Agency's Portfolio Manager. This effort will enable the City to track the performance of facilities over time and determine the cost effectiveness of policies, operational changes, and energy efficiency improvements. It is anticipated a report including benchmarking policies will be brought to the City Council in mid -2013. (WEST) Energy Action Plan (EAP): A draft Community Energy Action Plan and draft Municipal Energy Action Plan have been prepared. These Plans establish the baseline energy use and forecast energy demand of City owned and operated facilities, and energy use and demand within the community. These Plans also establish energy reduction goals, policies, and implementation actions to achieve the goals of each Plan. It is anticipated the Municipal Energy Action Plan will be brought to the City Council in mid -2013. (WEST) The Green House Gas (GHG) Emissions Inventory: A draft greenhouse gas emissions inventory has been prepared for City owned and operated facilities, as well as for the community. Data from the Energy Action Plans was used to establish a baseline for the emission inventories. The emission inventories will be incorporated into the Western Riverside County Climate Action Plan, which will establish policies to implement strategies that address state legislation AB 32 and SB 375. The Action Plan proposes to address overall greenhouse gas emissions in Western Riverside County by identifying emission reduction targets, and developing GHG emissions reduction measures. A draft Action Plan and emission inventory is currently being reviewed by staff. (WEST) Revolving Energy Fund: This project establishes the framework to institute a revolving energy fund, which will tie together the efforts of the Municipal Facility Energy Benchmarking and the Energy Action Plan to provide an ongoing funding source, which will improve the energy efficiency of City facilities, resulting in annual utility savings. Approximately $120,000 in energy efficiency rebates were reassigned to the Energy Fund at the June 25, 2013 City Council Meeting. Staff anticipates bringing the Fund operating policies and procedures to the City Council in mid -2013. (WEST) Solid Waste and Recycling: Staff manages the City's Solid Waste and Recycling Franchise Agreement with CR&R and acts as a liaison between the City and CR&R and their customers. The City and CR&R provide two Citywide collection events each year. Residents can bring electronic waste, appliances, and large miscellaneous hard to handle items to these events. The temporary Household Hazardous Waste Collection Events (HHWE) and the Backyard Composting Workshops are County of Riverside Waste Management programs and are open to all Riverside County residents. The 2013-14 rates for residential and commercial solid waste and recycling rates were approved by the Executive Board of the Temecula Community Services District and the City Council on June 11, 2013. (WEST) BUILDING & SAFETY Inspections: During the month of June, Building and Safety conducted 1,631 inspections. On average, there were 74.13 inspections per day, or 21.18 per inspector, per day. Permits: During the month of June, Building and Safety issued 285 construction permits. Of these permits, 26 were dwelling units. Some of these permits included: • Model Homes Sales Office (Roripaugh Ranch) — Tenant Improvements • Mixed Use Building (Old Town) — Building Permit • Karl Strauss Brewery (Winchester Rd.) — Demolition Permit • Salon Sapphire (Old Town) — Non -Construction Certificate of Occupancy • Attitude's Boutique (Temecula Parkway) — Non -Construction Certificate of Occupancy • Progressive Machining (Winchester Rd.) - Non -Construction Certificate of Occupancy • Tri -Fortune Marketing (Enterprise Circle) — Non -Construction Certificate of Occupancy • California Coast Auto Group (Ynez Rd.) — Non -Construction Certificate of Occupancy • Musicology, LLC (Rancho California Rd.) — Non -Construction Certificate of Occupancy • Albertanos Mexican Food (Jefferson Avenue) - Non -Construction Certificate of Occupancy • AppStack (4th Street) - Non -Construction Certificate of Occupancy • II Limoncito Restaurant (Ynez Road) - Non -Construction Certificate of Occupancy • Curry Vineyards Tasting Room (Old Town) - Non -Construction Certificate of Occupancy Foreclosure Tracking: Building and Safety works with the local real estate community to monitor foreclosures, real estate owned properties, and properties in default in both commercial and residential development. The following charts demonstrate the past 6 months of foreclosure tracking activities in Temecula. Residential Foreclosure Tracking Commercial Foreclosure Tracking JANUARY 2013 FEBRUARY 2013 MARCH 2013 APRIL 2013 MAY 2013 JUNE 2013 DEFAULT 162 127 133 147 137 140 FORECLOSED 263 237 197 189 156 154 REO 157 113 103 98 83 76 TOTALS 582 477 433 434 376 370 Commercial Foreclosure Tracking CODE ENFORCEMENT In the month of June, Code Enforcement responded to 103 web complaints from constituents. In addition, they opened 145 cases, 128 of which were residential and 17 were commercial. Code Enforcement also pulled 609 non -conforming signs in the community. In addition to regular cases, Code Enforcement followed up on 871 weed abatement cases. Of those cases, 54 warrants were submitted to the Riverside County Court for abatement. Upon re- inspection of the 54 parcels, 36 warrants were served and tagged for abatement. All parcel maps were issued to Inland Empire Property Service for forced abatement. JANUARY 2013 FEBRUARY 2013 MARCH 2013 APRIL 2013 MAY 2013 JUNE 2013 DEFAULT 8 8 9 6 8 7 FORECLOSED 6 3 2 4 3 6 REO 67 69 71 68 41 58 TOTALS 81 80 82 78 52 71 CODE ENFORCEMENT In the month of June, Code Enforcement responded to 103 web complaints from constituents. In addition, they opened 145 cases, 128 of which were residential and 17 were commercial. Code Enforcement also pulled 609 non -conforming signs in the community. In addition to regular cases, Code Enforcement followed up on 871 weed abatement cases. Of those cases, 54 warrants were submitted to the Riverside County Court for abatement. Upon re- inspection of the 54 parcels, 36 warrants were served and tagged for abatement. All parcel maps were issued to Inland Empire Property Service for forced abatement. The breakdown of Code Enforcement responses can be found in the following chart. June 2013 - Code Enforcement Cases RESIDENTIAL COMMERCIAL TYPE OF CODE CASE TYPE TOTAL Abandoned or Inoperable Vehicle 1 0 1 Vacant Home / Property Maintenance / Rodent infested 19 0 19 Business or Home Occupation w/o license 3 2 5 Abandoned Home / Vandalism 4 0 4 Trash and Debris / Parking Lot Maintenance 10 1 11 Overgrown Vegetation / Weeds / Fire Hazard 31 2 33 Green Pool / Vector Control 1 1 2 Graffiti 3 6 9 Noise 1 0 1 Trailer / RV Stored 12 0 12 Construction without Permit 2 0 2 Encroach Public ROW / Trash Cans 30 1 31 Other / Homeless Encampment 1 1 2 Other / Smoking Ordinance / Safety Issue 2 0 2 Other / Safety Issue - Pool (No Fence or Gate) 8 1 9 128 15 143 Signs Pulled - Violations 0 2 2 TOTAL NUMBER OF CASES 145 r 7 Planning Agenda Report 6/1/2013 through 6/30/2013 • PA12-0164 Lienzo Charro CUP APN # 922120008 ERIC JONES A Minor Conditional Use Permit to allow Lienzo Charro to conduct live indoor entertainment consisting of open mic night on Monday, Wednesday, and Friday from 7 p.m. to 10:00 p.m.; Mariachi bands on Tuesday, Friday and Saturday from 3 p.m. to 10:00 p.m.; and karaoke on Thursday and Sunday from 5:00 p.m. to 10:00 p.m. at 29000 Old Town Front Street. Submitted Date Approved Date Aug 20 2012 Jun 6 2013 • PA12-0188 Toyota of Temecula APN # 921720006 KENNY TAYLOR A Major Modification for Toyota of Temecula to change the front facade and the front halves of the side facades for the showroom/sales building and construction of a new building for used car sales at 26631 Ynez Road. Submitted Date Approved Date Sep 26 2012 Jun 5 2013 • PA12-0194 Redhawk Vision Center DP APN # 959070026 KENNY TAYLOR A Commercial Development Plan to construct a two-story, 11,982 square foot medical office building on a 0.92 acre vacant lot located at the northwest corner of Temecula Parkway and Dona Lynora. Submitted Date Approved Date Oct 3 2012 Jun 5 2013 • PA13-0007 TKAC Church CUP APN # 909370012 KENNY TAYLOR A Minor Conditional Use Permit to allow Temecula Korean Adventist to operate a church at 42110 Remington Avenue, Suite A. Submitted Date Approved Date Jan 11 2013 Jun 202013 APN # • PA13-0104 Fazeli Cellars CUP 922033018 KENNY TAYLOR A Minor Conditional Use Permit to allow Fazeli Cellars Wine Bar to conduct indoor live entertainment within an existing building. Hours of operations are Wednesday and Thursday from 12 p.m. to 8 p.m., Friday from 12 p.m. to 10 p.m., Saturday from 10 a.m. to 10 p.m., and Sunday 11 a.m. to 6 p.m., closed on Mondays and Tuesdays at 41955 Fourth Street, Suite 101 (Old Town). Submitted Date Approved Date Apr 23 2013 Jun 272013 • PA13-0116 Montego at Roripaugh Ranch APN # 957350003 MATTHEW PETERS A Home Product Review application for Standard Pacific including four floor plans and three elevations for each floor plan ranging in size from approximately 2,400 to 3,500 square feet in Tract 29661-3. The project consists of 100 lots in the Roripaugh Ranch Specific Plan, generally located south of the intersection of Murrieta Hot Springs and Pourroy Roads. 1 of 6 Planning Agenda Report 6/1/2013 through 6/30/2013 • PA13-0153 Montego MHC APN # 957350003 MATTHEW PETERS A Model Home Complex application submitted by Standard Pacific for the Montego homes in Tract 29661-3 in the Roripaugh Ranch panhandle, south of Murrieta Hot Springs Road, Lots 71-73 and the parking lot on Lot 74 Submitted Date Approved Date Jun 182013 Jun 192013 • PA13-0154 Cambridge MHC APN # TR29661 L4 MATTHEW PETERS A Model Home Complex application submitted by Standard Pacific for the Cambridge homes in Tract 29661-3 in the Roripaugh Ranch panhandle, south of Murrieta Hot Springs Road, Lots 76-78 and the parking lot on Lot 75 Submitted Date Approved Date Jun 18 2013 Jun 19 2013 2 of 6 Submitted Date Approved Date May 10 2013 Jun 19 2013 • PA13-0153 Montego MHC APN # 957350003 MATTHEW PETERS A Model Home Complex application submitted by Standard Pacific for the Montego homes in Tract 29661-3 in the Roripaugh Ranch panhandle, south of Murrieta Hot Springs Road, Lots 71-73 and the parking lot on Lot 74 Submitted Date Approved Date Jun 182013 Jun 192013 • PA13-0154 Cambridge MHC APN # TR29661 L4 MATTHEW PETERS A Model Home Complex application submitted by Standard Pacific for the Cambridge homes in Tract 29661-3 in the Roripaugh Ranch panhandle, south of Murrieta Hot Springs Road, Lots 76-78 and the parking lot on Lot 75 Submitted Date Approved Date Jun 18 2013 Jun 19 2013 2 of 6 Planning Agenda Report 6/1/2013 through 6/30/2013 • PA11-0275 Bella Linda DP ear APN # 961450012 ERIC JONES A Development Plan Application for a two-phase residential project. Phase 1 will consist of 325 multi -family apartment units. Phase 2 will consist of 49 single-family cluster units (senior units). The project totals 25.56 acres and is located on the northeast corner of Pechanga Parkway and Loma Linda Road (APNs 961-450-012, 013, 003) (Related Applications: PA11-0276, 0277). Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 27 2011 TBD APN # • PA11-0276 Bella Linda Zone Change, PDO 961450012 ERIC JONES A Zone Change and Planned Development Overlay (PDO) Application for a two phased residential project. Both the General Plan and Zoning designations are currently Professional Office (PO). The application proposes to create a Medium Density Residential section (Courtyard Housing) and a High Density Residential Section (Apartments). The PDO will provide architectural and landscape design guidelines. The project is located on the northeast corner of Pechanga Parkway and Loma Linda Road and totals 25.56 acres (APNs: 961-450-012, 013, 003) (Related Applications: PA11-0275 and PA11-0277). Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 27 2011 TBD • PA11-0277 Bella Linda TTM APN # 961450012 ERIC JONES A Tentative Tract Map Application to create 54 separate residential Tots from three existing lots. Four additional lots will also be created: Lots A - C will contain the public right-of-way through the center lines of Pechanga Parkway and Loma Linda Road, and Lot D will consist of a private road. The project totals 25.56 acres and is located on the northeast corner of Pechanga Parkway and Loma Linda Road (APNs 961-450-012, 013, 003) (Related Applications: PA11-0276 & PA11-0275). Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 27 2011 TBD APN # • PA12-0073 Crossroads CUP & MOD 910110042 ERIC JONES A Minor Conditional Use Permit and Minor Modification application to allow Crossroads Church to operate within an existing industrial building located at 26090 Ynez Road. The project will be constructed in two phases. Modifications include an expansion of on-site parking spaces and new doors for access to the structure on the front elevation (APN: 910-100-042). Submitted Date Anticipated DRC Meeting Date Directors Hearing Apr 12 2012 Jul 252013 • PA12-0178 Gateway Plaza DP APN # 961290002 KENNY TAYLOR A Development Plan to construct a 29,211 square foot, two-story professional office building located on the west side of Avenida de Missiones, approximately 200 feet south of Temecula Parkway Submitted Date Anticipated DRC Meeting Date Planning Commision Sep 7 2012 10/18/2012 Jul 17 2013 APN # 3 of 6 1 Planning Agenda Report 6/1/2013 through 6/30/2013 • PA13-0072 McDonald's MOD 961080007 KENNY TAYLOR A Major Modification for McDonald's restaurant to enhance the building exterior facades, change the exterior colors, reconfigure drive-thru facility, relocate telecommunication tower facility, relocate trash enclosure, and reduce parking spaces for additional landscaped areas at 31853 Temecula Parkway (Vail Ranch Shopping Center) Submitted Date Anticipated DRC Meeting Date Planning Commision Mar 28 2013 Jul 17 2013 • PA13-0127 Old Town Pub and Grub APN # 922045033 ERIC JONES A Minor Conditional Use Permit for Old Town Pub and Grub, a bona fide eating establishment, to allow for a Type 47 ABC license (on -sale general beer/wine/distilled spirits) and live indoor entertainment consisting of country and light classic rock at 28677 Old Town Front Street. Submitted Date Anticipated DRC Meeting Date Planning Commision May 16 2013 Jul 17 2013 • PA13-0135 The Gifting Group MCUP APN # 909360034 ERIC JONES A Minor Conditional Use Permit to allow The Gifting Group to obtain Type 9,14,17 and 20 ABC licenses that will authorize the sale of alcoholic beverages in gift baskets to be sold from their existing facility located at 42210 Zevo Drive (909-360-034). Submitted Date Anticipated DRC Meeting Date Planning Commision May 22 2013 Jul 17 2013 4 of 6 Planning Agenda Report 6/1/2013 through 6/30/2013 • PA10-0348 Linfield TTM 36098 APN # 955020006 ERIC JONES A Tentative Map application (for conveyance purposes) to allow Linfield Christian School to create four additional parcels. Total parcels within the school property will equal eight. Parcels will range in size between 2.52 - 6.63 acres. Located at 31950 Pauba Road. (Related Applications PA10-0349, Major Mod, and PA10-0347, PDO Amendment) Submitted Date Anticipated DRC Meeting Date Hearing Planned Dec 15 2010 TBD • PA12-0143 Navy Federal CUP APN # 961410008 KENNY TAYLOR A Conditional Use Permit to allow Navy Federal Credit Union to construct and operate a three lane drive-thru as part of a proposed banking structure located at the southwest corner of Temecula Parkway and Jedediah Smith (APN: 961-410-008) (Related Application: Development Plan PA12-0142). Submitted Date Anticipated DRC Meeting Date Hearing Planned Jul 242012 TBD • PA12-0197 Iglesia Ni Cristo Office MOD APN # 944290006 KENNY TAYLOR A Major Modification to allow a new 3,500 square foot church office to replace an existing modular building in the same location at 29385 Rancho California Road. Submitted Date Anticipated DRC Meeting Date Hearing Planned Oct 9 2012 TBD • PA13-0068 Tower Plaza Addition and Mod APN # 921260022 KENNY TAYLOR A Major Modification for the construction of a new 1,780 square foot building and for facade improvements for two existing buildings located at 27423 Ynez Road (Tower Plaza Center). Submitted Date Anticipated DRC Meeting Date Hearing Planned Mar 26 2013 TBD • PA13-0141 UHS Heliport Major Mod APN # 959080001 STUART FISK Major Modification and Supplemental EIR for the Temecula Valley Hospital Development Plan and Heliport Conditional Use Permit to relocate the heliport from the east side of the project site to the west side of the site at 31700 Temecula Parkway. Submitted Date Anticipated DRC Meeting Date Hearing Planned May 31 2013 6/27/2013 TBD • PA13-0149 Field House Sports Complex CUP APN # 909253017 KENNY TAYLOR A Conditional Use Permit to allow The West Coast Sports Group LLC to operate an indoor sports training facility within an existing 63,000 square foot building at 42259 Rio Nedo. Submitted Date Anticipated DRC Meeting Date Hearing Planned Jun 14 2013 TBD APN # 5 of 6 Planning Agenda Report 6/1/2013 through 6/30/2013 • PA13-0155 Shearwater Creek DP 922110013 ERIC JONES A Development Plan to construct a 141 unit attached residential project with a pool and clubhouse for project residents, located on the west side of Pujol Street at the southern end of Pujol Street (APNs: 922-110-013, 922-110- 014) (Related Application: PA13-0156 - Condo Map) Submitted Date Anticipated DRC Meeting Date Hearing Planned Jun 182013 TBD APN # • PA13-0156 Shearwater Creek Condo Map 922110013 ERIC JONES A Tentative Tract Map (Condo Map) to allow for a 141 unit attached residential project located on the west side of Pujol Street at the southern end of Pujol Street. (Related Application: PA13-0155 - Development Plan) Submitted Date Anticipated DRC Meeting Date Hearing Planned Jun 18 2013 TBD APN # • PA13-0162 Black Market Brewery TUP 909282007 ERIC JONES A Temporary Use Permit to allow Black Market Brewery to host a 4th anniversary party with catered food and live music on August 10th, 2013 from 1 p.m. to 9 p.m. at 41740 Enterprise Circle #109. Submitted Date Anticipated DRC Meeting Date Hearing Planned Jun 28 2013 TBD 6 of 6 ri 44, • NVA 4-4 PAI 3;0E127 wow 14,„-kiiiW ft...avr *a 1. Recently Approved 2. Scheduled for Hearing 3. New Submittals Pending DRC Meeting Item No. 21 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: July 23, 2013 SUBJECT: Public Works Department Monthly Reports RECOMMENDATION: Receive and file the attached Department of Public Works Monthly Activity Reports for the month June and July 2013. DEPARTMENT OF PUBLIC WORKS MONTHLY ACTIVITY REPORT STREET MAINTENANCE DIVISION FISCAL YEAR 2012 - 2013 Date Submitted: July 9, 2013 Submitted By: Greg Butler Prepared By: Rodney Tidwell 4TH QUARTER Apr -13 May -13 Jun -13 FISCAL YEAR TO DATE SCOPE OF WORK Unit Cost WORK COMPLETED COST WORK 1 COMPLETED : COST WORK I COMPLETED I COST WORK 1 COMPLETED j COST _ TOTAL COST FOR LAST FISCAL YEAR ASPHALT CONCRETE Square Footage: Tons: Parking Lot Slurry Seal Square Footage: Gallons $2.97 8,965 141 115,000 ? 1,200 i j $ 26,62605 17,210 176 i $ 51,113 70 15,039 111 f $ 44,665.83 78,661 1.298 115,000 1,200 $ 233,623.17 $ 132,767.91 PORTLAND CEMENT CONCRETE Square Footage: PCC Yards: $2.97 0 $ - $ 0 $ $ 1 0 $ $ 1 0 = $ 0 $ i $ $ STRIPING & PAVEMENT MARKINGS: Curb & Lines (linear feet): Painted Legends (each): Median Noses (each): Raised Pavement Markers (each): Thermo Plastic Legends (each): $0,07 S8.00 1 38,815 j $ 2.717.05 696 I $ 5,568.00 0 E 116! i i 0 j$ 715 0 0 0 - $ 5,720.00 0 777 0 0 0 1 $ - $ 6,216.00 1 38,821 : $ 10,171.70 4,828 j $ 38,624.00 1 S 424.97 1 $ - 1 $ - $ 798.56 $ 35,504.00 ' ' SIGNS & BANNERS No. of Signs REPLACED: Material (cost per sign): No. of Signs INSTALLED: Material (cost per sign): No. of Signs REPAIRED: Material (cost per sign): No of BANNERS installed: 526.39 S50 00 S26.39 550.00 $26.39 $50.00 $26.39 82 i $ 2,163.98 ? $ 4,100.00 11 1 $ 290.29 $ 550.00 59 j $ 1,557.01 !, $ 2.950 00 89 I $ 2,348.71 t 58 3 48 87 I I $ 1,530.62 $ 2,900.00 $ 79.17 $ 150.00 S 1,266.72 $ 2,400.00 $ 2,295.93 1 31 7 25 62 $ 818.09 $ 1,550.00 j $ 184.73 1 $ 350.00 € $ 659 75 $ 1,250.00 $ 1,636.18 609 180 927 888 $ 16,071.51 i $ 30,450.00 $ 4,750.20 $ 9,000.00 $ 24,463.53 $ 46,350.00 $ 23,434.32 1 $ 2,269.01 $ 42.950.00 $ 10,150.00 $ 5,357.17 $ 39,500.00 $ 29,398.46 ' GRAFFITI REMOVAL No. of Locations: Square Footage: I 1 286 4,228 ? I 280 3,542 1 108 1,513 i i 1 I i 1549 , 43.502 1 DRAINAGE FACILITIES CLEANED Catch Basins: Down Drains: Under sidewalk Drains Detention Basins: 326.39 $26.39 $26.39 $26.39 110 0 0 13 $ 2,902.90 $ - $ - ; $ 343.07 86 1 31 9 1 $ 2,269.54 $ 26.39 $ 818.09 $ 237.51 106 0 100 0 1 I $ 2,797.34 I $ - ! $ 2,639,00 1 $ - 1,617 1 529 112 $ 42,672.63 $ 26.39 $ 13,960.31 $ 2,955.68 $ 63,995 77 ' ' ' TREES TRIMMED No. of Trees Trimmed: $26.39 I, 35 E $ 923.65 1i 37 $ 976.43 21 $ 554.19 844 $ 22,273.16 $ 32,222.19 R.O.W. WEED ABATEMENT Area Abated (square feet): $0.034 0 $ - 1 18,750 ! $ 637.50 700 i $ 23.80 85,034 I $ 2,891.16 I S 3,621.14 The Street Maintenance Division also responds to service requests for SERVICE ORDER REQUESTS1 No. of SOR's: a variety of other 62 reasons, the total number of Service Order Requests, 64 i some of which include work reported 40 i above Is reported monthly. 483 j Personnel assigned to the Street Maintenance Division are on-call and Overtime Hours: S39.59 respond to after 57 hours emergencies $ 2,256.63 or support City 87 sponsored special $ 3,424.54 events 61 1 $ 2,395.20 i 826 1 $ 32,681.55 $ 50,358.48 TOTALS I $ 55,297.34 $ 75,846.14 1 $ 65,740.11 1 $ 554,824.27 $ 448,892.69 R:IMAINTAINIMOACRPTUULY AUG SEPT STREET MAINTENANCE CONTRACTORS The following contractors have performed the following projects for the month of June, 2013 DATE STRFI"T/CHANNEL/BRIDGE DESCRIPTION TOTAL COST ACCOUNT OF WORK SIZE CONTRACTOR: WEST COAST ARBORISTS, INC. Date: 05.15.13 # 5402 CI'I'YWU)1? R.O.W. TREE TRIMMING IY)7'AL COSI S 1,960.00 Date: 05.31.13 # 5402 CITYWIDE R.O.W. TREE TRIMMING TOTAL COST 5 974.00 Date: 06.15.13 # S402 CITYWIDE R.O.W. TREE TRIMMING TOTAI. COST $ 551.00 CONTRACTOR: RENE'S COMMERCIAL MANAGEMENT Date: 06.27.13 # 3402 CITYWIDE TRASH PICK-UP CITYWIDE IO1AL COSI $ 1,630.00 Date: 06.27.13 # 5402 AM/PM LOT WEED ABATEMENT OF 33 ACRES TOTAL COST $ 2,805.00 Date: 06.27.13 # 5401 TEMECULA CREEK TRAIL WEED ABATEMENT TOTAL COST $ 5,375.00 CONTRACTOR: RYAN MONTELEONE EXCAVATION, INC. Date: 06.04.13 # 5401 ZUMA DRIVE REMOVE AND REPLACE DAMAGED SIDEWALK AND [=LOW LINE TOTAL COST $14,781.00 1)at( TOTAI. COST' TOTAL COST ACCOUNT #5401 TOTAL COST ACCOUNT #5402 TOTAL COST ACCOUNT #99-5402 $20,156.00 $ 7,920.00 - 0 - R \MA(NTAIN4NOACTRPT DEPARTMENT OF PUBLIC WORKS CONTRACTED MAINTENANCE WORK COMPLETED FISCAL YEAR 2012-2013 Date Submitted: July 9, 2013 Submitted By: Greg Butler Prepared By: Rodney Tidwell SCOPE OF WORK ASPHALT CONCRET Square Footage JANUARY V FEBRUARY 0_ MARCH V APRIL o MAY V JUNE V Year to Date cost $ ' PORTLAND CEMENT CONCRETE Square Footage _______/0 ______________p_________ V O __________o________o______________O Coat $ - DRAINAGE FACILITIES Channels(each) ---_______ {}___ -'------'-_'-D _____ ______ /0-- ---__2'-__- _____ 0'-'-'--_-'_______ p —'-------'--'---2 -- Coo $ 57.700.00 $ 57.700.00 STRIPING AND PAVEMENT MARKINGS Striping (linear feet) ______ 0_____ 0 ____0__ 0 _'_--_--_O----'_------'p _______ ____ ---'_}___ Sandblasting (linear feet) 0 {L'---'_'--------oo'-'--_---'-'--------'---'-------o----'---- Legends (eouh) } ---{>''-_-- 0 0 _____ O -'_--_-_p-''_--_-- _______ -'___ _______ _--_0_---'--- Cost $ - $ 157,932.19 $ 157.932.19 TREES Trees Trimmed O_____ -___�_______tO�_____� __'_�_—_ ��- Trees Removed____ 0____ � 7 3 ____3---'-'_----'-��'-'---'- Cost $ 1.017.00 $ 87.887.00 $ 3.024.00 $ 3,405.00 $ 89.807.00 WEED ABATEMENT ROW Area Abated (Square Feet) ---------- ________ _______ '__---_-_'__ _ 9 __________ Other Public Lands Abated (Square Feet) ____ _______ ______ _______ _____ ______ ___'___ '_________--___�'____ Cost $ 9.275.00 $ 8.500.00 $ 2.466.58 $ 0.500.00 $ 20.800.00 $ 8.100.00 $ 85,321.58 MISC. MAINT ACTIVITES Cost $ - $ - $ 10.500.00 $ - $ 785.00 $ 16.411.00 $ 31.944.00 TOTAL CONTRACTED MA|NTCOSTS $ 9.275.00 $ 9.517.00 $ 12.966.58 $ 312'019.18 $ 30.608.00 $ 28.076.00 $ 432.704J7 CITY OF TEMECULA DEPARTMENT OF PUBLIC WORKS STREET MAINTENANCE DIVISION GRAFFITI REMOVAL FISCAL YEAR 2012-2013 Month Number Square of Calls Footage Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Totals 72 82 57 60 66 104 118 129 187 286 280 108 1549 3,947 3,260 2,369 2,803 7,861 3,558 3,467 4,632 2,322 4,228 3,542 1,513 43,502 a ai L (0 9,000 8,000 7,000 6,000 5,000 4,000 350 - 300 - 250 3,000 - 2,000 - 1,000 - 0 - Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun ■ Square ■ Number Footage of Calls CAPITAL IMPROVEMENT PROJECTS MONTHLY ACTIVITY REPORT June / July 2013 Prepared by: Amer Attar Submitted by: Greg Butler Date: 7/8/2013 PROJECTS UNDER CONSTRUCTION Roripaugh Ranch Fire Station The majority of work was completed by April of 2006. All mainline utilities were established by the end of May 2012. Landscaping maintenance is complete and the formal certificate of occupancy was released on 05/08/2013. The project was accepted and the Notice of Completion was filed at the June 11, 2013 City Council Meeting. Old Town Civic Center This project constructed the Old Town Civic Center. Dedication ceremony was held on 12/9/10 and the City started operations from the new structure on 12/20/2010. Resolution of punchlist and added work items are complete. Closure of the project is being delayed by business concerns of the general contractor. Pechanga Parkway Storm Drain Improvements - Environmental Mitigation This project includes construction of a mitigation site for the Wolf Valley Creek Channel Improvements -Stage I. City has hired a consultant to map the new proposed area and forwarded the conceptual mitigation approach to the environmental agencies for approval. Consultants have developed a HMMP. At the 02/12/2013 meeting, the City Council approved the plans and specifications and authorized the Department of Public Works to advertise for construction bids for the 3.4 acres of riparian habitat. Main Street Bridge Over Murrieta Creek (Replacement) This project will replace the existing Main Street Bridge over Murrieta Creek. Construction is in progress. Excavation in channel is ongoing. Shoring installation work continues, anticipated completion the week of 6/10/13. Pile driving anticipated to begin the week of 6/17/13. Pedestrian/Bicycle Bridge Over Santa Gertrudis Creek This project includes the construction of an approx. 150' long ped/bike bridge over Santa Gertrudis Creek near Chaparral H.S. This portion of the project is complete. The mitigation/monitoring portion of the project, which involves removal of invasive plant species from the creek channel, and a subsequent two-year monitoring period, began on September 17th, 2012. Monitoring is ongoing. French Valley Parkway / Interstate 15 Over -Crossing and Interchange Improvements - 1 Phase I Project includes widening of southbound 1-15 from Warm Springs Creek to the Winchester Road off -ramp, widening of the Winchester Road off -ramp, construction of the new southbound off -ramp at French Valley Parkway, and construction of the westbound portion of French Valley Parkway from the off -ramp to Jefferson Avenue. Project is under construction JUN2012 - DEC2013. See project web page for construction updates: http://www.cityoftemecu la.org/Temecula/Government/PublicW arks/FrenchValley. htm. Ronald Reagan Sports Park Desilting Basin Environmental Mitigation This project installed landscape and irrigation improvements on a 0.26 acre Habitat Creation Area and maintaining it for five years in accordance with a Habitat Mitigation and Monitoring Program. The work was completed on 01/20/2011. The project is now in the 5 -year maintenance/monitoring program. Tennis Court Lighting - Great Oak High School This project will Install lights around the tennis courts at Great Oaks High School. Bids were opened on 05/23/2013. At the 06/11/2013 meeting, the City Council awarded the contract to MDE Group, Inc. Work will be done in the summer when school is out. Pavement Rehabilitation Program - Ynez Road This project will rehabilitate Ynez Road from Winchester Road to Solana Way. Project was awarded to All American Asphalt at the 06/26/12 City Council Meeting. Contractor has rehabilitated the intersections. The remaining work will be completed in the Summer of 2013. Temecula Community Center Renovation The City Council approved a design agreement with Williams Architects at the 05/08/2012 meeting. At the 06/11/2013 meeting, the City Council awarded the contract to LDCO, Inc.. French Valley Parkway Environmental Mitigation This project implemented the riparian mitigation requirement of the HMMP that was developed for the French Valley Parkway Interchange project. Work involved creation of a 2.73 acre riparian site through planting native plant species and removing non-native & invasive plant species. Construction started on October 2, 2012 and was completed November 5, 2012. This site will be monitored and maintained for 5 years. Roripaugh Ranch Street Improvements Phase II Contract awarded on 12/11/2012. First day of work was 01/14/2013. Mass grading is ongoing. Theater Energy Efficient Lighting Including Technology and Equipment Upgrade The Notice to Proceed was issued for the procurement of the equipment on 01/02/2013. The vendor has provided all purchased equipment. Citywide Slurry Seal Fiscal Year 2012-13 This annual maintenance project will slurry various street throughout the City. The project was awarded to American Asphalt South at the 05/28/2013 City Council Meeting. Construction is 2 expected to begin at the end of June 2013. Pavement Rehabilitation Program - Rancho Vista Road This project will rehabilitate Rancho Vista Road from Margarita Road to Paseo Goleta. Project was awarded at the 04/09/2013 City Council Meeting to RJ Noble Company. Construction is set to start on 06/11/2013. Community Recreation Center Picket Ornamental Fence Replacement Construction is scheduled to begin on 09/03/2013 in order to avoid disrupting the CRCs summer schedule. 3 PROJECTS BEING ADVERTISED FOR BIDS Special Needs Play Structure This project will install play structure for youth and special needs kids upon completion. The Park and Recreation Subcommittee chose Margarita Park as the site of the improvements based on the conceptual plan. An RFP has been sent out for a purchase/install vendor. Responses were received on 05/15/2013. They are under review. Old Town Temecula Community Theater Remediation City Council approved the plans and specifications at the 04/23/2013 meeting. Staff is considering options for the project for presentation to the City Council at their 6/25/2013 meeting. Fire Station 84 Roof Replacement Construction specifications will be quality checked by Independent Roofing Consultants prior to being advertised for construction. Construction expected at the end of Summer 2013. 4 PROJECTS IN DESIGN Murrieta Creek Bridge and Overland Drive Extension from Commerce Center to Diaz Rd The project includes the extension of Overland Drive from Commerce Center Drive to Diaz Road with a bridge over Murrieta Creek. The DBESP and JPR reports were submitted to the environmental agencies the beginning of April. The IS/MND was submitted to the County of Riverside for a 30 -day public review beginning in early June. Western Bypass Bridge Over Murrieta Creek This project involves the design, environmental clearance, and construction of a new bridge over Murrieta Creek at the westerly terminus of Western Bypass and an extension of Pujol Street to the new structure. Once constructed, this will serve as the southerly connection of the Western Bypass Corridor. The Mitigated Negative Declaration was adopted. Applications to the various environmental agencies have been submitted. Review of the 100% Plans and Specs is on-going. Old Town Gymnasium This projects involves the design of the approximately 9,000 square foot gymnasium adjacent the Boys & Girls Club on Pujol Street. Consultant is finalizing the design plans. Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect The project will provide a Class I bicycle trail that connects the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail at Ynez Road to the Murrieta Creek Multi -Purpose Trail at Diaz Road. The alignment study has been completed. Extension of time for the Bicycle Transportation Account funds was approved on 05/01/2009. The consultant is working on 90% plans, specifications and estimate. 1-15 / SR -79S Ultimate Interchange Target 95% PS&E (6th) submittal in June2013. Pavement Rehabilitation Program These rehabilitation projects will rehabilitate portions of Winchester and Rancho California Roads. Caltrans has approved the plans and will issue the encroachment permits shortly. The Rancho California Road project is scheduled for a June 27, 2013 bid opening. French Valley Parkway / Interstate -15 OverCrossing and Interchange Improvements - Phase II Target 60% PS&E submittal in June 2013. PAVEMENT REHABILITATION PROGRAM - CITYWIDE, FY 2012/2013 This project will rehabilitate portions of Margarita Road, Ynez Road, Temecula Parkway, Overland Drive and Old Town Front Street. City returned 50% plan check comments to consultant. Consultant will be submitting 90% plans in late June. Old Town Front Street Storm Drain 5 This project involves replacement of the cross gutter in Old Town Front Street, approx. 800' north of Temecula Parkway. Staff is analyzing options. 6 Item No. 22 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Andre O'Harra, Chief of Police DATE: July 23, 2013 SUBJECT: Police Department Monthly Report PREPARED BY: Will Edwards, Sergeant RECOMMENDATION: Receive and file. The following report reflects the activity of the Temecula Police Department for the month of June 2013. PATROL SERVICES Overall calls for police service 2,971 "Priority One" calls for service 59 Average response time for "Priority One" calls 6.99 Minutes VOLUNTEERS Volunteer administration hours 207 Special Events hours 382 Community Action Patrol (CAP) hours 752 Reserve officer hours (patrol) 72 Training hours 235 Total Volunteer hours 1412 CRIME PREVENTION Crime prevention workshops /Neighborhood watch meetings conducted 7/7 Residential/Business security surveys conducted 3/7 Businesses visited 9 Residences/Businesses visited for past crime follow-up 0/4 Station Tour 3 Planning Review Projects/Temp Outdoor Use Permits 3/8 Square Footage of Graffiti Removed 1,513 OLD TOWN STOREFRONT Total customers served 248 Sets of fingerprints taken 35 Police reports filed 15 Citations signed off 19 Car Seat Inspections 0 Total receipts $3,248.00 SPECIAL TEAMS (POP / SET) On sight felony arrests 12 On sight misdemeanor arrests 18 Felony arrest warrants served 4 Misdemeanor arrest warrants served 6 Follow-up investigations 19 Parole/Probation Searches 15/15 Pedestrian Checks 39 Traffic Stops/Vehicle Checks 11 Crime Free Housing Checks 72 TRAFFIC Citations issued for hazardous violations 1089 Grant funded D.U.I. / Traffic safety checkpoints 0 Grant funded traffic click it or ticket 0 D.U.I. Arrests 35 Non -hazardous citations 523 Stop Light Abuse/Intersection Program (S.L.A.P.) citations 80 Neighborhood Enforcement Team (N.E.T.) citations 74 Parking citations 275 School Zone 13 Seatbelts 47 Cell Phone Cites 240 Injury collisions 25 INVESTIGATIONS Beginning Caseload 158 Total Cases Assigned 67 Total Cases Closed 41 Search Warrants Served 1 Arrests 2 PROMENADE MALL TEAM Calls for service 767 Felony arrest/filings 2 Misdemeanor arrest/filings 28 Traffic Citations 68 Fingerprints/Livescans 173 Total receipts $7,202.00 SCHOOL RESOURCE OFFICERS Felony arrests 1 Misdemeanor arrests 9 Reports 2 Youth counseled 485 Meetings 83 REQUESTS TO SPEAK City Council Meeting 07/23/13 REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. 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