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081313 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET AUGUST 13, 2013 – 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:30 P.M. – The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to a matter of potential litigation and will discuss whether to initiate litigation against a certain defendant(s). A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 13-06 Resolution: 13-45 CALL TO ORDER: Mayor Mike Naggar Prelude Music: Julia, Maiya, and Mira Larsen Invocation: Pastor Leon Franklin of The Living Word Flag Salute: To Be Announced ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Certificate of Achievement to Temecula Youth Baseball Pinto Red All Star Team Andre O'Harra Day Proclamation and Introduction of new Police Chief Jeff Kubel 1 PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of July 23, 2013. 3 List of Demands RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 2 4 Treasurer's Report as of June 30, 2013 RECOMMENDATION: 4.1 Approve and file the City Treasurer's Report as of June 30, 2013. 5 Fiscal Year 2013-14 Economic Development Operating Agreement with the Temecula Valley Chamber of Commerce RECOMMENDATION: 5.1 Approve the Operating Agreement for Fiscal Year 2013-14 with the Temecula Valley Chamber of Commerce in the amount of $135,000. 6 Agreement with California State University San Marcos for Students and Faculty to Conduct Coursework and Research for Academic Purposes at Roripaugh Ranch Preserve RECOMMENDATION: 6.1 Approve an Agreement with California State University San Marcos for students and faculty to conduct coursework and research for academic purposes at Roripaugh Ranch Preserve. 7 Temecula Valley Convention & Visitors Bureau Fiscal Year 2013-14 Marketing Agreement RECOMMENDATION: 7.1 Approve the Marketing Agreement with Temecula Valley Convention & Visitors Bureau for publication and distribution of the Temecula Valley Tourism Rack Brochure/Map and for film commission services in the amount of $45,000 for Fiscal Year 2013-14. 8 Award of a Construction Contract for Fire Station 84 Roof Replacement, PW13-01 RECOMMENDATION: 8.1 Award a Construction Contract to AWR, Inc. d/b/a All Weather Roofing, in the amount of $67,516, for Fire Station 84 Roof Replacement, PW13-01; 8.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,751.60, which is equal to 10% of the contract amount; 8.3 Make a finding that the Fire Station 84 Roof Replacement, PW13-01, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 3 9 Authorize Temporary Street Closures for the Temecula Valley Grand Prix Bicycle Race — Butterfield Stage Road and Murrieta Hot Springs Road (at the request of Council Member Ron Roberts) RECOMMENDATION: 9.1 Receive and file a proposed action by the City Manager to temporarily close certain streets for: THE TEMECULA VALLEY GRAND PRIX BICYCLE RACE 10 Consultant Services Agreement with American Digital Corporation for Information Technology Services RECOMMENDATION: 10.1 Approve a three-year Agreement for Consultant Services with American Digital Corporation for Information Technology Infrastructure Support up to the amount of $100,000. ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 4 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 13-01 Resolution: No. CSD 13-05 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 11 Action Minutes RECOMMENDATION: 11.1 Approve the action minutes of July 23, 2013. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, August 27, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 5 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY — no meeting TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 6 RECONVENE TEMECULA CITY COUNCIL CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, August 27, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NONCE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.orq — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.orq — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 7 PRESENTATIONS The City of Temecula Certiflcate of A ch ievem en t The City Council of the City of Temecula commends the outstanding achievement of Remington Churchward of Temecula Youth Baseball Pinto Red Machine Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Remington on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Remington's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City of Temecula Certiflcate of Achievement The City Council of the City of Temecula commends Dylan ie o� f Temecula t Baseball Pinto RedMachine itc A11 Star We join with the citizens of the City of Temecula in congratulating Dylan on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Dylan's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City of Temecula Certiflcate of Achievement The City Council of the City of Temecula commends the outstanding achievement of Holden Fitzpatrick of Temecula Youthase allPinto Red Machine Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Holden on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Holden's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN" WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The city of Temecula Certiflcate of Achievement The City Council of the City of Temecula commends the outstanding achievement of Morgan Lee of Temecula t Baseball Pinto RedMachine itc All Star Team We join with the citizens of the City of Temecula in congratulating Morgan on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Morgan's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor 989 r Susan W. Jones, City Clerk The City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of oshuaFile of Temecula t Baseball Pinto Redac i e Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Joshua on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Joshua's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor The City of Temecula Certiflcate of Achievement The City Council of the City of Temecula commends the outstanding achievement of Lyndon Matrafailo ®f Temecula t Baseball Pinto RedMachine Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Lyndon on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Lyndon's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Susan W. Jones, City Clerk The City of Temecula Certificate of Achievement The City Council of the City of Temecula commends Mason Radke Temecula Youth of Baseball Pinto Redc l e Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Mason on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Mason's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City of Temecula Certificate of A ch ievem en t The City Council of the City of Temecula commends William a o Temecula t Baseball Pinto Redc i e Pitch All Star We join with the citizens of the City of Temecula in congratulating William on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine, World Series. We are proud of William's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City of Temecula Certiflcate of Achievement The City Council of the City of Temecula commends the outstanding achievement of Trevor Schuck of Temecula se all Pinto Red Machine Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Trevor on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Trevor's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of Wyatt Toth o, f Temecula t Baseball Pinto RedMachine Pitch All StarTe We join with the citizens of the City of Temecula in congratulating Wyatt on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Wyatt's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City Council of the City of Temecula commends the outstanding achievement of Dylan Voe e e of Temecula t Baseball Pinto Red Machine Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Dylan on his accomplishments and efforts with the Pinto Red All Star Team. " Theteam's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Dylan's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his, future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, City Clerk The City Council of the City of Temecula commends the outstanding achievement of Grant Yzermans of Temecula t Baseball Pinto Red Machine Pitch All Star Team We join with the citizens of the City of Temecula in congratulating Grant on his accomplishments and efforts with the Pinto Red All Star Team. The team's victory titles include the PONY Southeast District Championship and PONY Southeast Region Championship. The Pinto Red All Star Team finished their year making the semifinals and placing 3rd in the PONY West Zone Pinto Machine World Series. We are proud of Grant's dedication and talent to the sport of baseball. We wish him continued success in this sport and with his future accomplishments. IN WITNESS' WHEREOF, I have hereunto affixed my hand and official seal this thirteenth day of August, 2013. Susan W. Jones, City Clerk The City of Temecula PROCLAMA TION WHEREAS, Police Chief Andre O'Harra has served with the Riverside County Sherriff s Department for 24 years, serving as Temecula's Police Chief since May of 2009; and WHEREAS, under his direction and leadership, Chief O'Harra has increased the effectiveness of the Police Department enforcement activities city-wide, through his community orientation, transparency, successful implementation of computer crime models to identify trends in crime, and his strong sense of trust, teamwork and vision; and WHEREAS, Chief O'Harra was successful at keeping our community safe, preserving the quality of life the Citizens of Temecula enjoy, while demanding a high standard of conduct and professionalism among his officers; and WHEREAS, Southwest Riverside County, through the leadership of Chief O'Harra, developed Family Justice Center operating procedures, thus assisting victims of sexual assault and domestic violence in our region. This program became so successful that it is now implemented County -wide; and WHEREAS, under the leadership of Chief O'Harra, the City of Temecula was ranked by the FBI as 2011 Second Safest City in America. NOW, THEREFORE, I, Michael S. Naggar, on behalf of the City Council of the City of Temecula, hereby proclaim August 13, 2013, to be "Andre O'Harra Day" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this thirteenth day of August, 2013. Michael S. Naggar, Mayor Susan W. Jones, MMC, City Clerk CONSENT CALENDAR Item No. 1 Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET JULY 23, 2013 — 7:00 PM 6:15 P.M. — The City Council convened in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) CONFERENCE WITH LEGAL COUNCIL—EXISTING LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(2) with respect to two matters of pending litigation: (1) "City of Temecula v. County of Riverside, et. al., Granite Construction Co. et. al., real party in interest," Riverside County Superior Court No. RIC 1211312, concerning the certified EIR for the Liberty Quarry project; and (2) "City of Temecula v. County of Riverside, et. al.," Riverside County Superior Court No. RIC 1215119, concerning the Riverside County Fast Track Policy. 2) CONFERENCE WITH LEGAL COUNSEL—POTENTIAL LITIGATION. The City Council will meet in closed session with the City Attorney pursuant to Government Code Section 54956.9(d)(4) with respect to a matter of potential litigation and will discuss whether to initiate litigation against a certain defendant(s). A point has been reached where, in the opinion of the City Attorney, based on existing facts and circumstances, there is a significant exposure to litigation involving the City. Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. CALL TO ORDER: Mayor Mike Naggar Prelude Music: Seth Brown and Cristina Bates Invocation: Father Andrew Lesko of St. Nicholas Greek Orthodox Church Flag Salute: Perry Peters ROLL CALL: Comerchero, Edwards, Roberts, Washington, Naggar PRESENTATIONS/PROCLAMATIONS Greek Food Festival Month Proclamation Certificates of Achievement to Temecula Valley Girls Softball Association Action Minutes 072313 1 PUBLIC COMMENTS The following individuals addressed the Council: • Craig Puma • Amy Brewen • Paul Jacobs CITY COUNCIL REPORTS CONSENT CALENDAR 1 Standard Ordinance and Resolution Adoption Procedure - Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes — Approved Staff Recommendation (3-0-1-1, Council Member Edwards absent, Council Member Comerchero abstained) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence and one abstention. RECOMMENDATION: 2.1 Approve the action minutes of July 9, 2013. 3 List of Demands - Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 3.1 Adopt a resolution entitled: RESOLUTION NO. 13-43 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Action Minutes 072313 2 4 Approval of the Specifications and Authorization to Solicit Construction Bids for Murrieta Creek Bridge — Overland Drive Phase 1 Demolition, PW13-03 - Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 4.1 Approve the specifications, and authorize the Department of Public Works to solicit construction bids for Murrieta Creek Bridge — Overland Drive Phase 1 Demolition, PW13-03; 4.2 Make a finding that this work is exempt from California Environmental Quality Act (CEQA) pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. 5 Award of a Construction Contract for the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12 - Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 5.1 Award a Construction Contract to R.J. Noble Company, in the amount of $564,838, for the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12; 5.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $56,483.80, which is equal to 10% of the contract amount; 5.3 Make a finding that the Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 6 Award of a Construction Contract for Pechanga Parkway Environmental Mitigation, PW11-01 - Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 6.1 Award a Construction Contract to Nature's Image, Inc., in the amount of $166,883, for Pechanga Parkway Environmental Mitigation, PW11-01; 6.2 Authorize the City Manager to approve change orders not to exceed the contingency amount of $16,688.30, which is equal to 10% of the contract amount; 6.3 Make a finding that Pechanga Parkway Environmental Mitigation, PW11-01, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Action Minutes 072313 3 7 Award of a Construction Contract for the Street Striping Program Fiscal Year 2013-14 - Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Roberts made the motion; it was seconded by Council Member Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 7.1 Award a Construction Contract to Pacific Striping, Inc., in the amount of $278,150, for work associated with repainting of traffic striping citywide on two occasions during Fiscal Year 2013-14; 7.2 Authorize the City Manager to approve additional work not to exceed the contingency amount of $51,850, which is approximately 18.6% of the annual amount for Fiscal Year 2013-14. RECESS At 7:34 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting and the Temecula Public Financing Authority. At 7:44 P.M., the City Council resumed with the remainder of the City Council Agenda. PUBLIC HEARING 17 Weed Abatement Lien Resolution for Fiscal Year 2012-13 — Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Comerchero made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval with one absence. RECOMMENDATION: 17.1 Adopt a resolution entitled: RESOLUTION NO. 13-44 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ORDERING CONFIRMATION OF THE SPECIAL ASSESSMENTS AGAINST PARCELS OF LAND WITHIN THE CITY OF TEMECULA FOR COSTS OF ABATEMENT AND REMOVAL OF HAZARDOUS VEGETATION FOR THE FISCAL YEAR 2012-13 CITY COUNCIL BUSINESS The following individuals addressed the Council on this Item 18: • Craig Puma • Ed Dool Action Minutes 072313 4 18 2014 Spring Temecula Rod Run Planning and Implementation (at the request of Economic Development Subcommittee Members Roberts and Washington) — Approved Staff Recommendation (4-0-1, Council Member Edwards absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval with one absence. RECOMMENDATION: 18.1 Approve the planning and implementation of the 2014 Spring Temecula Rod Run to be handled by City staff of the Community Services Department and committee members from the Old Town Temecula Association and the Drifter's Car Club. DEPARTMENTAL REPORTS 19 City Council Travel/Conference Report June 2013 20 Community Development Department Monthly Report 21 Public Works Department Monthly Reports 22 Police Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT There was no reportable action from Closed Session under the Brown Act. ADJOURNMENT At 8:20 P.M., the City Council meeting was formally adjourned to Tuesday, August 13, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] Action Minutes 072313 5 Item No. 3 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: August 13, 2013 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jill Dickey, Accounting Assistant RECOMMENDATION: Adopt a resolution entitled: RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 13- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $10,368,795.18. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 13th day of August 2013. Michael S. Naggar, Mayor ATTEST: Susan W. Jones, MMC City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Susan W. Jones, MMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 13- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 13th day of August 2013, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Susan W. Jones, MMC City Clerk CITY OF TEMECULA LIST OF DEMANDS 07/18/2013 TOTAL CHECK RUN $ 3,038,333.74 07/25/2013 TOTAL CHECK RUN 6,841,866.93 07/18/2013 TOTAL PAYROLL RUN: 488,594.51 TOTAL LIST OF DEMANDS FOR 08/13/2013 COUNCIL MEETING: $ 10,368,795.18 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 2,922,255.36 135 BUSINESS INCUBATOR RESOURCE 502.20 140 COMMUNITY DEV BLOCK GRANT 13,753.79 165 SARDA AFFORDABLE HOUSING 5,985.06 190 TEMECULA COMMUNITY SERVICES DISTRICT 340,276.83 192 TCSD SERVICE LEVEL B 77,782.99 194 TCSD SERVICE LEVEL D 3,177,410.23 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 8,772.19 197 TEMECULA LIBRARY FUND 9,125.06 210 CAPITAL IMPROVEMENT PROJECTS FUND 2,748,242.84 300 INSURANCE FUND 23,963.47 320 INFORMATION TECHNOLOGY 112,780.16 330 SUPPORT SERVICES 7,584.99 340 FACILITIES 27,564.32 375 SUMMER YOUTH EMPLOYMENT PROGRAM 625.52 380 SARDA DEBT SERVICE FUND 315,064.68 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 275.32 477 CFD- RORIPAUGH 5,550.00 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 2,666.14 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 867.54 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 1,876.17 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 187.61 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 1,273.90 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 1,788.06 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 589.69 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 8,343.14 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 1,490.05 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 483.31 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 56.76 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 3,588.80 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 1,354.18 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 772.09 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 392.03 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 887.86 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 66.04 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 4,452.87 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 698.09 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 5,390.75 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 12,142.99 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 130.50 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 201.44 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 22,429.72 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 1,186.47 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 67.73 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 922.34 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 8,295.22 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 84.17 $ 9,880,200.67 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 288,452.54 140 COMMUNITY DEV BLOCK GRANT 1,582.32 165 SARDA AFFORDABLE HOUSING 6,184.13 190 TEMECULA COMMUNITY SERVICES DISTRICT 138,898.28 192 TCSD SERVICE LEVEL B 240.91 194 TCSD SERVICE LEVEL D 2,075.52 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 538.61 197 TEMECULA LIBRARY FUND 1,106.23 300 INSURANCE FUND 4,085.69 320 INFORMATION TECHNOLOGY 20,556.21 330 SUPPORT SERVICES 9,750.07 340 FACILITIES 10,840.96 375 SUMMER YOUTH EMPLOYMENT PROGRAM 1,644.03 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 96.93 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 65.03 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 77.33 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 14.12 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 156.62 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 28.38 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 40.16 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 265.82 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.70 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 12.13 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 8.19 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 177.46 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 37.81 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 21.87 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 19.15 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 44.19 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 3.87 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 164.36 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 87.97 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 238.44 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 403.37 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 9.71 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 10.60 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 226.83 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 73.04 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 3.36 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 10.60 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 334.47 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 4.50 488,594.51 TOTAL BY FUND: $ 10,368,795.18 apChkLst Final Check List Page: 1 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 2215 07/11/2013 000621 WESTERN RIVERSIDE Jun '13TUMF Payment 240,139.63 240,139.63 COUNCIL OF 2217 07/18/2013 001065 NATIONWIDE RETIREMENT Nationwide Retirement Payment 11,189.01 11,189.01 SOLUTION 2218 07/18/2013 000389 NATIONWIDE RETIREMENT OBRA- Project Retirement Payment 6,457.62 6,457.62 SOLUTION 2219 07/18/2013 000283 INSTATAX (IRS) Federal Income Taxes Payment 97,773.94 97,773.94 2220 07/18/2013 000444 INSTATAX (EDD) State Disability Ins Payment 27,181.92 27,181.92 2221 07/18/2013 010349 CALIF DEPT OF CHILD Support Payment 1,704.33 1,704.33 SUPPORT 2222 07/18/2013 000194 IC MA RETIREMENT -PLAN ICMA Retirement Trust 457 Payment 4,720.88 4,720.88 303355 159389 07/18/2013 001985 A E P (ASSOC OF ENVIRO Membership 13/14 D. West 150.00 150.00 PROF) 159390 07/18/2013 012779 MA FLAG & BANNER MFG CO, BANNERS:HISTORY MUSEUM 2,229.12 2,229.12 INC. 159391 07/18/2013 004802 ADLERHORST INTERNATIONAL JUN TRAINING:POLICE K-9 UNIT 283.34 283.34 INC 159392 07/18/2013 006915 ALLIES PARTY EQUIPMENT stage rental:aglow in the park event 735.54 equipment rental:street painting 832.46 1,568.00 159393 07/18/2013 004240 AMERICAN FORENSIC NURSES Phlebotomy srvcs: police 254.28 (AFN) Phlebotomy srvcs: police 508.56 159394 07/18/2013 000936 AMERICAN RED CROSS AQUATICS CERTIFICATION CARDS 210.00 159395 07/18/2013 014235 AND ALL THAT JAZZ 159396 07/18/2013 011961 AT&T MOBILITY 159397 07/18/2013 013482 BAS SECURITY TCSD Instructor Eamings Jun Trip wire:graffitti:Police security svcs:special event pgrms security svcs:special event pgrms security svcs:special event pgrms security svcs:special event pgrms 762.84 210.00 981.40 981.40 130.20 130.20 161.00 3,047.50 552.00 161.00 3,921.50 Pagel apChkLst Final Check List Page: 2 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159398 07/18/2013 014831 BASICS ETC, CORPORATION 159399 07/18/2013 004040 BIG FOOT GRAPHICS 159400 07/18/2013 016129 BOOJUM INSTITUTE FOR 159401 07/18/2013 014229 BOXFORLESS.COM 159402 07/18/2013 003138 CAL MAT Description Amount Paid Check Total Balance due/relocation cost:F.V. Pkwy TCSD instructor earnings TCSD Instructor Eamings cardboard for build your own boat ASPHALT PURCH:CITYWIDE STREET REPAIRS ASPHALT PURCH:CITYWIDE STREET RE ASPHALT PURCH:CITYWIDE STREET RE ASPHALT PURCH:CITYWIDE STREET RE 52,501.31 52,501.31 2,002.00 2,002.00 2,502.50 2,502.50 750.99 750.99 525.80 45.80 92.10 401.38 1,065.08 159403 07/18/2013 004248 CALIF DEPT OF Jun DUI alcohol & drug screens:police 1,365.00 1,365.00 JUSTICE-ACCTING 159404 07/18/2013 005116 CALIF DEPT OF STATE 12/13 confirmation of taxes remitted 100.00 100.00 CONTROLLER 159405 07/18/2013 004228 CAMERON WELDING SUPPLY HELIUM TANK RENTAL - SPECIAL 58.00 58.00 EVENTS 159406 07/18/2013 009640 CERTIFION CORPORATION Jun online database subscription:police 150.00 150.00 159407 07/18/2013 014726 CHAPTER 13 STANDING SUPPORT PMT 182.77 182.77 TRUSTEE 159408 07/18/2013 016139 COLE, JOANNE refund: lost material: library 159409 07/18/2013 004405 COMMUNITY HEALTH Community Health Charities Payment CHARITIES 159410 07/18/2013 002945 CONSOLIDATED ELECTRICAL misc electrical supplies:pennypickle DIST. electrical supplies: mpsc misc electrical supplies:c. museum misc electrical supplies: old town misc electrical supplies:theater misc electrical supplies:t. museum misc electrical supplies:t. museum misc electrical supplies: civic center 159411 07/18/2013 011922 CORELOGIC, INC. web database subscription:code enf 11.99 11.99 44.00 44.00 990.36 255.96 388.80 480.60 666.63 324.00 416.21 970.92 4,493.48 200.00 200.00 Page2 apChkLst Final Check List Page: 3 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159412 07/18/2013 013379 COSSOU, CELINE Description Amount Paid Check Total TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings 714.00 654.50 357.00 1,725.50 159413 07/18/2013 001264 COSTCO WHOLESALE misc supplies:human svcs div 36.50 misc supplies:human svcs div 21.35 57.85 159414 07/18/2013 016135 DAVIS, JERMAINE refund:sec dep:rm rental:Harveston 200.00 200.00 159415 07/18/2013 015535 DEMARCO, ROSALIE TCSD Instructor Eamings 350.00 350.00 159416 07/18/2013 007057 DERN BACH, ESTHER MARIE TCSD instructor earnings 318.50 318.50 159417 07/18/2013 011202 EMH SPORTS USA, INC TCSD instructor earnings 1,232.00 1,232.00 159418 07/18/2013 011292 ENVIRONMENTAL SCIENCE APR EIR:JEFFERSON CORRIDOR 6,964.68 6,964.68 ASSOC. 159419 07/18/2013 000164 ESGIL CORPORATION plan review srvcs:b&s dept 791.40 791.40 159420 07/18/2013 003665 EXCEL COMMERCIAL Jun long distance phone svcs 54.79 54.79 159421 07/18/2013 001056 EXCEL LANDSCAPE Idscp improvements:library Idscp imprvmnts:rancho cal medians Idscp improvemnts:ynez rd medians emerg irrigation repairs:harv.community Idscp maint srvcs:pbsp Idscp maint srvcs:pbsp emerg irrigation repairs:ridgeview slope Idscp improvmnts:harveston slopes Idscp improvmnts:harveston slopes Idscp maint srvcs:margarita emerg irrigation repairs: various sites emerg irrigation repairs:various parks emerg irrigation repairs:veterans park emerg irrigation repairs:sports park emerg irrigation repairs:wolf creek Idscp maint srvcs:ynez and date 159422 07/18/2013 015345 EXPRESS VIDEO SUPPLY, INC. MISC AV EQUIP:LIBRARY 159423 07/18/2013 010183 FOLKMANIS INC PUPPETS:HISTORY MUSEUM EXHIBIT - 2,475.00 192.00 1,165.00 278.53 186.51 386.52 110.06 1,976.00 5,360.00 167.38 110.28 236.86 166.46 273.12 102.29 10,752.00 23,938.01 657.32 657.32 122.20 122.20 Pages apChkLst Final Check List Page: 4 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159424 07/18/2013 002982 FRANCHISE TAX BOARD 159425 07/18/2013 002982 FRANCHISE TAX BOARD 159426 07/18/2013 014234 GEARS 2 ROBOTS, LLC Description Amount Paid Check Total SUPPORT PMT SUPPORT PMT credit billing adjustment TCSD instructor earnings 159427 07/18/2013 012204 HERITAGE FAMILY MINISTRIES TCSD Instructor Eamings TCSD Instructor Eamings 135.00 135.00 11.07 11.07 -981.40 1,575.00 593.60 4,025.00 2,975.00 7,000.00 159428 07/18/2013 004811 HEWLETT PACKARD server license:library 314.57 314.57 159429 07/18/2013 013695 INLAND EMPIRE SHRED IT SHRED SERVICES: RECORDS DIV 60.00 SHRED SERVICES: RECORDS DIV 15.00 SHRED SERVICES: RECORDS DIV 16.73 shred services: Police Mall Stn 6/14 15.00 shred services: Police O.T. Stn 6/17 15.00 121.73 159430 07/18/2013 011228 INLAND PLANNING AND MAY CONSULTING 1,400.00 DESIGN INC SRVCS:JEFFERSON CORRIDOR JUNE CONSULTING SVCS:JEFFERSON ( 1,700.00 3,100.00 159431 07/18/2013 004884 J &W REDWOOD LUMBER CO misc boardwalk supplies: old town 967.85 967.85 INC 159432 07/18/2013 015896 JANSON INDUSTRIES stage supplies: curtain valance gift 866.00 866.00 159433 07/18/2013 000203 JOBS AVAILABLE INC Recruitment advertising: HR 227.50 227.50 159434 07/18/2013 003046 K F R 0 G 95.1 FM RADIO advertising:street painting festival 730.00 730.00 159435 07/18/2013 015358 KELLY PAPER COMPANY, INC. misc paper/binding supplies 397.26 misc paper/binding supplies 1,352.64 1,749.90 159436 07/18/2013 001282 KNORR SYSTEMS INC POOL REHABILITATION: TEM ELEM 3,499.52 3,499.52 SCHOOL 159437 07/18/2013 009336 KOPIE SHOP LLC printing: theater 2013-14 season 430.54 430.54 159438 07/18/2013 003605 LAKE ELSINORE STORM tickets:mother/son date night 7/24 1,550.00 1,550.00 159439 07/18/2013 004412 LEANDER, KERRY D. TCSD instructor earnings 1,232.00 1,232.00 159440 07/18/2013 004230 LINCOLN EQUIPMENT INC misc pool equip:aquatics pgrm 1,105.08 1,105.08 Page4 apChkLst Final Check List Page: 5 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159441 07/18/2013 011003 LINE MASTER ENGINEERING INC 159442 07/18/2013 015085 LONG EAR DONKEY RESCUE INC 159443 07/18/2013 008965 LOWDER, BOB 159444 07/18/2013 015018 MAASBERG, LAURA CITLALI 159445 07/18/2013 011179 MC MILLIN REDHAWK LLC 159446 07/18/2013 014333 MCGRATH RENTCORP 159447 07/18/2013 015259 MERCURY DISPOSAL SYSTEMS, INC. 159448 07/18/2013 002925 NAPA AUTO PARTS 159449 07/18/2013 015122 NI GOVERNMENT SERVICES, INC. 159450 07/18/2013 003964 OFFICE DEPOT BUSINESS SVS DIV 159451 07/18/2013 016162 OLD MISSION SAN LUIS REY 159452 07/18/2013 002105 OLD TOWN TIRE & SERVICE 159453 07/18/2013 002105 OLD TOWN TIRE & SERVICE 159454 07/18/2013 002105 OLD TOWN TIRE & SERVICE 159455 07/18/2013 002105 OLD TOWN TIRE & SERVICE Description Amount Paid Check Total misc equipment parts: pw streets maint Presentation:tvm summer explorers camp Performance:Hot Summer Nights 7/19 TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings 5/7/13-6/5/13 OATC Trailer: Fire 6/6/13-7/5/13 OATC Trailer: Fire 4/7/13-5/6/13 OATC Trailer: Fire battery recycling pgmi:planning dept battery recycling pgmi:planning dept Auto parts & misc supplies: TCC misc veh parts/supplies:street maint misc veh parts/supplies:street maint Jun satellite phone service: Fire/EOC May satellite phone service: Fire/EOC MISC OFFICE SUPPLIES:FINANCE excursion:t. museum summer camp 7/26 City Vehicle Maint Svcs:Fire Prev City Vehicle Maint Svcs:TCSD CITYVEHICLE MAINTSVCS:TCSD City Vehicle Maint Svcs:Bldg & Safety City Vehicle Maint Svcs:Bldg & Safety City Vehicle Maint Svcs:Bldg & Safety City Vehicle Maint Svcs:Parks Maint City Vehicle Maint Svcs:Parks Maint City Vehicle Maint Svcs:Parks Maint City Vehicle Maint Svcs:Parks Maint City Vehicle Maint Svcs:Parks Maint 499.82 600.00 550.00 145.60 115.50 682.50 615.60 615.60 615.60 107.92 52.44 85.17 44.29 499.02 151.75 151.75 565.63 44.00 1,191.21 957.23 128.89 618.95 254.41 51.35 36.35 202.95 391.69 34.45 172.28 499.82 600.00 550.00 261.10 682.50 1,846.80 160.36 628.48 303.50 565.63 44.00 1,191.21 1,086.12 924.71 837.72 Pages apChkLst Final Check List Page: 6 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159456 07/18/2013 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Code Enf 159457 07/18/2013 002105 OLD TOWN TIRE &SERVICE CITY VEHICLE MAINT SVCS:POLICE CAP 159458 07/18/2013 015033 PACIFIC MUNICIPAL 4/27-5/31 consult srvcs:housing element CONSULTANTS 285.53 285.53 174.55 174.55 2,540.00 2,540.00 159459 07/18/2013 003663 PECHANGA BAND OF LUISENO Apr -May tribal monitoring:main st bridge 1,521.06 159460 07/18/2013 000249 PETTY CASH 159461 07/18/2013 015011 POPOVICH, JEAN 159462 07/18/2013 003697 PROJECT DESIGN CONSULTANTS 159463 07/18/2013 000262 RANCHO CALIF WATER DISTRICT credit:billing adj/main st bridge -30.00 1,491.06 Petty Cash Reimbursement 575.30 Petty Cash Reimbursement refund: senior excursion: 4100.203 5/13-6/9 dsgn srvcs: murr. crk bridge Jun water meter:41375 mccabe ct 189.77 765.07 16.00 16.00 1,495.00 1,495.00 104.66 Jun var water meters:PWfac & TVE2 3,907.62 Jun var water meters: PW 1,257.04 Jun var water meters: PW 1,390.10 Jun var water meters: PW 224.74 Jun 01-06-99000-14 pujol st 9.47 Jun water meters: various Fire Stns 799.58 Jun var water meters:TCSD svc lev C 57,635.16 65,328.37 159464 07/18/2013 009725 RAZAVI, MANDIS TCSD Instructor Eamings 672.00 672.00 159465 07/18/2013 016136 REIDER, MARIA refund:sec dep:rm rental:Harveston 200.00 200.00 159466 07/18/2013 013759 RICE, KENNETH Performance:Hot Summer Nights 7/19 600.00 600.00 159467 07/18/2013 002412 RICHARDS WATSON & May 2013 legal services 94,228.72 94,228.72 GERSHON 159468 07/18/2013 000406 RIVERSIDE CO SHERIFFS 5/2-29/13 law enforcement 1,593,140.67 1,593,140.67 DEPT 159469 07/18/2013 001365 RIVERSIDE COUNTY OF plan check& inspection: crc pool 400.00 400.00 159470 07/18/2013 000873 ROBERTS, RONALD H. Reimb:N LC TIS Steering Committee 46.47 46.47 Pages apChkLst Final Check List Page: 7 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159471 07/18/2013 000277 S & S ARTS & CRAFTS INC Misc supplies:crc teen room 961.19 961.19 159472 07/18/2013 016138 SHAHEEN, APRIL refund:summer day camp: 0405.203 192.00 192.00 159473 07/18/2013 008529 SHERIFFS CIVIL DIV- SUPPORT PAYMENT 300.00 300.00 CENTRAL 159474 07/18/2013 009213 SHERRY BERRY MUSIC Jazz © the Merc 7/11/13 325.50 325.50 159475 07/18/2013 010564 SINGLE MOTHERS UNITED IN CDGB Subrecipient-child develop 11,127.00 11,127.00 159476 07/18/2013 000537 SO CALIF EDISON Jun 2-01-202-7330:various All -nice LS -1 Jun 2-33-237-4818:30499 Rancho cal Jun 2-31-419-2659:26706 Ynez TC1 Jun 2-31-031-2590:28301 Rancho Cal Jun 2-01-202-7603:various All -nice LS -1 Jun 2-30-066-2889: 30051 rancho vista Jun 2-30-608-9384:28582 harveston Jun 2-28-171-2620 Police Mall Stn Jun 2-05-791-8807:31587 Tem pkwy LS3 Jun 2-33-777-1950:40135 village rd Jun 2-20-798-3248:42081 Main St Jun 2-02-351-5281:30875 rancho vista Jun 2-29-223-9571 Murrieta Hot Sprngs Jun 2-26-887-0789 various mtrs Jun 2-25-350-5119 45602 Redhawk pkwy Jun 2-10-331-2153:28816 Pujol St 159477 07/18/2013 014783 SOFTRESOURCES, LLC Jun consultant srvcs:new permit sys 159478 07/18/2013 012652 SOUTHERN CALIFORNIA Jul gen usage:0141,0839,2593,9306 159479 07/18/2013 005786 SPRINT May 26 -Jun 25 cellular usage/equip 159480 07/18/2013 005848 SUNRIDGE COMMUNITY refund:sec dep:picnic:Ronald Reagan CHURCH 159481 07/18/2013 003599 T Y LIN INTERNATIONAL 4/27-5/31 CONSULT SRVCS:F.VLY PKWY/I-15 4/27-5/31 CONSULT SRVCS:WNCHSTR/I- 77,628.04 97.62 126.03 20.76 24,736.83 25.07 722.71 1,417.00 7,887.41 1,047.29 2,106.88 8,860.98 53.97 2,420.35 26.58 1,557.60 128,735.12 17,095.33 17,095.33 492.08 492.08 6,070.04 6,070.04 200.00 200.00 315,031.74 95,920.00 410,951.74 Page:7 apChkLst Final Check List Page: 8 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159482 07/18/2013 000919 TEMECULA VALLEY UNIFIED SCHOOL Description Amount Paid Check Total TVUSD online registration fees 3,080.00 TVUSD online registration fees TVUSD online registration fees TVUSD online registration fees TVUSD online registration fees TVUSD online registration fees TVUSD online registration fees TVUSD online registration fees TVUSD online registration fees TVUSD online registration refunds TVUSD online registration refunds TVUSD online registration refunds TVUSD online registration refunds TVUSD online registration refunds TVUSD online registration refunds 4,795.00 4,020.00 8,587.00 9,291.00 5,037.00 9,000.00 3,311.00 3,855.00 -50.00 -70.00 -10.00 -70.00 -70.00 -10.00 50,696.00 159483 07/18/2013 010276 TIME WARNER CABLE Jul high speed internet Stn 92 44.95 44.95 159484 07/18/2013 013687 TURPIN, SOL WABASA Performance:Hot Summer Nights 7/19 650.00 650.00 159485 07/18/2013 014413 U.S. DEPARTMENT OF SUPPORT PMT 251.10 251.10 EDUCATION 159486 07/18/2013 015572 ULTIMATE STONES MUSIC, Performance:summer concert series 7/18 1,800.00 1,800.00 TH E 159487 07/18/2013 000325 UNITED WAY United Way Charities Payment 25.00 25.00 159488 07/18/2013 004794 VALLEYWINDS COMMUNITY Performance:Hot Summer Nights 7/19 375.00 375.00 159489 07/18/2013 004261 VERIZON Jun xxx-6540 gen usage:Rod fire stn 92.79 92.79 159490 07/18/2013 004789 VERIZON May Internet Svcs: Library 0.08 Jun Internet svcs:SW DSL:PD:Jones,C. 39.95 Jul intemet svcs:Theater 134.99 175.02 159491 07/18/2013 004848 VERIZON SELECT SERVICES INC Jul long distance phone svcs Jul long distance phone svcs 159492 07/18/2013 001342 WAXIE SANITARY SUPPLY INC credit:janitorial supplies/civic center misc custodial supplies:civic center misc custodial supplies:civic center misc custodial supplies:crc credit:janitorial supplies/civic center MISC CLEANING SUPPLIES:VAR CITY FF 12.64 6.50 19.14 -208.27 208.27 108.28 30.51 -11.88 10,170.20 10,297.11 Pages apChkLst Final Check List Page: 9 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159493 07/18/2013 003730 WEST COAST ARBORISTS INC tree trim & removal: saddlewood slope tree trim & removals:signet series slope TREE TRIMMING SRVCS:PW ST MAINT tree trim & removals: various trim & remove trees: temeku hills slope tree trim & removals:slopes emerg tree maint srvcs: var slope sites 1,688.00 57.00 551.00 8,792.00 345.00 1,508.00 2,350.00 15,291.00 159494 07/18/2013 008402 WESTERN RIVERSIDE Jun '13 MSHCP payment 49,011.00 49,011.00 COUNTY 159495 07/18/2013 014868 WHITAKER, DANA refund: lost material: library 14.95 14.95 159496 07/18/2013 000341 WILLDAN ASSOCIATES INC 4/29-5/24 ENGSRVCS:PW TRAFFIC 480.00 480.00 159497 07/18/2013 000230 WILLDAN FINANCIAL Mailers/postage:csd assessment mailings 14,241.85 14,241.85 SERVICES 159498 07/18/2013 004567 WITCHER ELECTRIC replace step lights: hary lake park 1,620.00 1,620.00 159499 07/18/2013 009512 WUR MS JANITORIAL Jul janitorial srvcs: var city 16,648.39 16,648.39 SERVICES, INC 159500 07/18/2013 000348 ZIGLER, GAIL Reimb:supplies for V.R. monument wall 57.59 57.59 999546 07/11/2013 016155 ATWATER, STEPHANIE refund: balance of acct 96.00 96.00 999547 07/11/2013 015012 SCHUETZE, KAREN refund: balance on acct 75.00 75.00 999548 07/11/2013 015012 SCHUETZE, KAREN refund:sec dep:rm rental:CRC 50.00 50.00 999549 07/11/2013 016157 TAMPOYA, JEREMIAH refund: basics of digital photography 100.00 100.00 999550 07/11/2013 016158 WANG, HUAQIN refund: women's golf: 1502.203 80.00 80.00 999551 07/11/2013 016159 PRAIS, KIMBERLY refund: swim lessons: 5101.305 36.00 36.00 999552 07/11/2013 016160 WINGER, CRAIG refund: swim lessons: 5108.305 45.00 45.00 999553 07/11/2013 016161 HOBDAY, LORIE refund: senior golf clinic: 1503.203 32.00 32.00 Page9 apChkLst Final Check List Page: 10 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 999554 07/11/2013 016088 ARROYO -ALBA, LORELEI refund:sec dep: crc pool 50.00 50.00 999555 07/11/2013 016155 ATWATER, STEPHANIE refund: Balance on acct 96.00 96.00 999556 07/11/2013 016154 MUHAMAD, BANAZ refund: hawaiian dance: 1207.202 45.00 45.00 999557 07/11/2013 016153 GOLDBERG, CASEY refund: tvfee spanish: 9600.211 311.00 311.00 999558 07/11/2013 016150 LOREZCO, CYNTHIA refund:sec dep:rm rental:MPSC 100.00 100.00 999559 07/11/2013 016150 LOREZCO, CYNTHIA refund:sec dep:rm rental:MPSC 100.00 100.00 999560 07/11/2013 016152 NARFE refund: MPSC room rental 33.00 33.00 999561 07/11/2013 016151 PEREZ, REGINA refund: ceramics: 9600.202 331.00 331.00 999562 07/18/2013 016137 FERRER, JANICE refund:sec dep:picnic:Margarita comm 200.00 200.00 999563 07/18/2013 016147 HOLLIDAY, AMANDA refund:bear cub univ & gymnastics 117.00 117.00 999564 07/18/2013 016147 HOLLIDAY, AMANDA refund: ballet: 1905.202 60.00 60.00 999565 07/18/2013 016143 HOLMGREN, AIMEE refund: summer day camp: 0405.205 120.00 120.00 999566 07/18/2013 016143 HOLMGREN, AIMEE refund: summer day camp: 0405.203&04 500.00 500.00 999567 07/18/2013 016141 HUGHES, MARIA refund: level 4/5 swim: 5104.301 45.00 45.00 999568 07/18/2013 016145 KIM, YOUNGHEE refund: teen summer camp: 0406.204 360.00 360.00 999569 07/18/2013 016142 MILAN, TIM refund: summer day camp: 0405.204 192.00 192.00 999570 07/18/2013 016144 OLECH, EILEEN refund:ballet: 1905.202 48.00 48.00 999571 07/18/2013 016146 PADGETT, TRICIA refund:video game creator:1100.202 104.00 104.00 Page:10 apChkLst Final Check List Page: 11 07/18/2013 1:51:12PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 999572 07/18/2013 016140 SCHWARZ, MADELINE refund: creative photography:1143.201 999573 07/18/2013 012054 EVANS, ARUNI refund:sec dep:rm rental:Harveston 124.00 124.00 200.00 200.00 Grand total for UNION BANK OF CALIFORNIA: 3,038,333.74 Pagel 1 apChkLst Final Check List Page: 12 07/18/2013 1:51:12PM CITY OF TEMECULA 147 checks in this report. Grand Total All Checks. 3,038,333.74 Page:12 apChkLst Final Check List Page: 1 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 2216 07/18/2013 000246 PERS (EMPLOYEES' RETIREMENT) 2223 07/22/2013 004236 JP MORGAN CHASENVASHINGTON 2224 07/23/2013 000444 I N STATAX (EDD) 159501 07/23/2013 014831 BASICS ETC, CORPORATION 159502 07/25/2013 012943 ALPHA MECHANICAL SERVICE INC 159503 07/25/2013 004240 AMERICAN FORENSIC NURSES (AFN) 159504 07/25/2013 000936 AMERICAN RED CROSS 159505 07/25/2013 016130 AWESOME DUDE VIDEO 159506 07/25/2013 015592 BAMM PROMOTIONAL PRODUCTS, INC 159507 07/25/2013 004040 BIG FOOT GRAPHICS 159508 07/25/2013 004262 BIO-TOX LABORATORIES 159509 07/25/2013 009127 BOCA SYSTEMS INC 159510 07/25/2013 008605 BONTERRA CONSULTING 159511 07/25/2013 015834 BOYER, WAYNE E. Description Amount Paid Check Total PERS ER Paid Member Contr Payment Tem Gardens annual pledge fund pmt 2ND QTR 2013 UI & ETT PMT Balance due/relocation cost:F.V. Pkwy HVAC diag inspection:MPSC HVAC diag inspection:MPSC HVAC diag inspection:PHBSP JULY '13 STAND BY FEE:TEMECULA POLICE AQUATICS STAFF TRNG MATERIALS & C ERT performance:hot summer nights 7/26 uniform shirts:info tech TCSD instructor earnings TCSD instructor earnings DUI & DRUG SCREENINGS: POLICE DUI & DRUG SCREENINGS: POLICE DUI & DRUG SCREENINGS: POLICE printing: theater ticket stock 4/19-5/17 ENVIRONMENTAL CONSULT SVCS UNIFORMS:POLICE MOTORCYCLE UNIT 159512 07/25/2013 014718 BURT, KRISTA A. TCSD Instructor Eamings 146,334.24 305,000.00 17,187.00 53,220.00 160.00 160.00 120.00 1,248.00 448.00 500.00 442.41 654.50 220.50 531.00 1,788.80 392.00 2,184.27 1,593.00 8,315.52 146,334.24 305,000.00 17,187.00 53,220.00 440.00 1,248.00 448.00 500.00 442.41 875.00 2,711.80 2,184.27 1,593.00 8,315.52 70.00 70.00 Pagel apChkLst Final Check List Page: 2 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159513 07/25/2013 006908 C C & COMPANY INC 159514 07/25/2013 004462 C D W GOVERNMENT INC 159515 07/25/2013 001035 C R & R INC 159516 07/25/2013 013265 CALIF BUILDING 159517 07/25/2013 000638 CALIF DEPT OF CONSERVATION 159518 07/25/2013 004248 CALIF DEPT OF JUSTICE-ACCTING 159519 07/25/2013 000137 CHEVRON AND TEXACO 159520 07/25/2013 014580 DANCE THEATRE COLLECTIVE 159521 07/25/2013 001393 DATA TICKET, INC. 159522 07/25/2013 016164 DIANE, DICKINSON 159523 07/25/2013 002390 EASTERN MUNICIPAL WATER DIST 159524 07/25/2013 011202 EMH SPORTS USA, INC 159525 07/25/2013 005184 ESTRADA, HORTENCIA 159526 07/25/2013 015628 FAULTLINE Description Amount Paid Check Total summer concert series:facepainter 6/20 performance:face painters 7/4 ENTERTAINMENT:SUMMER DAY CAMP 7. hot summer nights:dynamite dave performance:face painting 7/11 M ISC TOOLS & EQU IP:IN FO TECH misc tools & equip:info tech misc tools & equip:info tech credit:misc tools & equip:info tech credit:misc tools & equip:info tech Jan -Jun '13 Trash hauling services 2013 2ND QTR PMT SB 1473 2013 2nd qtr pmt SB1473 2013 2nd Qtr pmt:strong motion 2013 2nd Qtr pmt:strong motion JUNE FINGERPRINTING SVCS:POLICE, HR City vehicles fuel: Police Settlement:danceXchange 7/16 JUNE CITATIONS PROCESSING:POLICE refund: senior excursion: 4100.203 Jul water meter:Murr hot springs rd Jul water meter:39569 Seraphina Rd Jul water meter:39656 Diego Dr Jul water meter:Murr hot springs rd TCSD instructor earnings TCSD instructor earnings refund:sec dep:rm rental:Harveston PERFORMANCE:SUMMER CONCERT SERIES 8/1 25.00 1,200.00 950.00 412.50 500.00 3,087.50 477.67 477.67 472.43 -422.91 -16.33 988.53 3,161,669.58 -137.00 1,372.00 1,235.00 4,045.99 -202.30 3,843.69 3,770.00 3,770.00 2,728.40 2,728.40 210.00 210.00 1,459.52 1,459.52 20.00 20.00 36.06 914.39 377.53 175.79 1,503.77 1,108.80 1,995.00 3,103.80 200.00 200.00 1,000.00 1,000.00 3,161,669.58 Page2 apChkLst Final Check List Page: 3 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159527 07/25/2013 003747 FINE ARTS NETWORK Settlement:cinderella ballet 7/20-21 6,520.35 6,520.35 Pages apChkLst Final Check List Page: 4 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159528 07/25/2013 003347 FIRST BANKCARD CENTER 006952 PAYPAL JH Verisign payflow pro transaction 59.95 001256 MARRIOTT HOTEL RR Htl:APTA rail conference 6/1-5 814.51 008668 WES FLOWERS RR arrangement for memorial svc:DM 85.58 000845 NATIONAL LEAGUE OF CITIES JC Regist:NLC congress Cf:11/13-16 495.00 015112 ENVATO.COM MH website software 70.00 015496 SAN DIEGO AIRPORT PARKING RRAPTA rail conference 6/1-5 140.00 003810 AMERICAN ASSOCIATION OF KH Membership for museum mgr 63.00 MUSEUM 007282 AMAZON.COM, INC KH Office suplies:human svcs 11.59 016168 JOHNMAXWELL.COM KH Teamwork workbooks:human svcs 83.95 006952 PAYPAL KH Verisign payflow pro transaction 374.50 016171 DIGIPLEX TEMECULA KH Day camp - movie trip 7/3 498.00 016171 DIGIPLEX TEMECULA KH Day camp - movie trip 7/3 234.00 007282 AMAZON.COM, INC KH Books:Library 105.50 007282 AMAZON.COM, INC KH Books:Library 29.96 014821 CPE STORE INC, THE JH GAAP guidebook 2013:RG 264.10 006952 PAYPAL JH Verisign payflow pro transaction 59.95 009612 BJ'S RESTAURANTS, INC. GB MOU negotiation mtg:HR 6/18 34.00 004446 AMERICAN SOCIETY OF CIVIL GB subscr:Innovative bike treatments 199.00 013851 STORM SOURCE, LLC MH Appointment plus:info tech 20.00 008567 GODADDY.COM INC. MH Domain name registration 59.37 015062 DREAMHOST.COM MH HOSTING SVCS: INFO TECH 119.40 007282 AMAZON.COM, INC KH Books:Library 139.52 016171 DIGIPLEX TEMECULA KH Day camp - movie trip 7/3 500.00 016171 DIGIPLEX TEMECULA KH Day camp - movie trip 7/3 110.00 001048 ROSAS CANTINA RESTAURANT SJ Meals:council closed session 6/11 137.60 014949 WESTERN CITY MAGAZINE SJ job posting:westem city magazine:HR 250.00 015639 REZA CAFE SJ refreshments:interview panel 6/20 44.56 015804 PANTHER PRIMITIVES, INC SJ credit:Panther primitives:museum -10.00 015804 PANTHER PRIMITIVES, INC SJ credit:Panther primitives:museum -22.00 Page4 apChkLst Final Check List Page: 5 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 015804 PANTHER PRIMITIVES, INC SJ Panther primitives:museum 22.00 012915 LUCILLE'S BBQ SJ Meals:council closed session 6/25 288.98 007282 AMAZON.COM, INC SJ Office supplies:HR 9.04 007282 AMAZON.COM, INC SJ Office supplies:HR 59.99 007282 AMAZON.COM, INC SJ Office supplies:HR 18.21 007282 AMAZON.COM, INC SJ Office supplies:HR 55.81 007282 AMAZON.COM, INC SJ Office supplies:HR 32.38 013301 RED GINGER CHINA BISTRO SJ Meals:council closed session 7/9 154.51 003392 AARON BROTHERS ART & AA frames for plaques/certs:council 68.02 FRAMING 013112 SAN DIEGO VENTURE GROUP AA San diego venture group:eco dev 80.00 008956 PAN ERA BREAD AA refreshments:city attorney mtg 7/9 59.94 007282 AMAZON.COM, INC KH Books:Library 49.63 007282 AMAZON.COM, INC KH Books:Library 58.83 007282 AMAZON.COM, INC KH Books:Library 58.83 007282 AMAZON.COM, INC KH Books:Libary 25.96 016169 INFO@KITONLINE.ORG KH KIT pass:human svcs 99.00 016170 EPOPCORN.COM KH popcom machine:tcsd spec events 644.00 006952 PAYPAL KH Verisign payflow pro transaction 292.40 006952 PAYPAL KH Membership Calif festivals & events 150.00 159529 07/25/2013 014819 FLATIRON WEST, INC. Jun Const:french valley pkwy proj -56,972.08 Jun Const:french valley pkwy proj 159530 07/25/2013 013552 GANDS PRODUCTIONS LLC Settlement:Country...Merc 7/20 159531 07/25/2013 010452 GAYLORD BROS INC 159532 07/25/2013 014234 GEARS 2 ROBOTS, LLC MISC SUPPLIES:HISTORY MUSEUM MISC SUPPLIES:HISTORY MUSEUM MISC SUPPLIES:HISTORY MUSEUM MISC SUPPLIES:HISTORY MUSEUM MISC SUPPLIES:HISTORY MUSEUM MISC SUPPLIES:HISTORY MUSEUM TCSD instructor earnings TCSD instructor earnings 7,198.57 1,139,441.52 1,082,46944 1,119.37 1,119.37 1,534.09 109.08 771.57 112.91 166.08 286.85 2,980.58 1,750.00 1,624.00 3,374.00 Pages apChkLst Final Check List Page: 6 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159533 07/25/2013 000177 GLENN IES OFFICE PRODUCTS INC Description Amount Paid Check Total misc ofc supplies:info sys, support svcs 2,182.58 MISC OFFICE SUPPLIES:TCSD MISC OFFICE SUPPLIES:CRC, SKATE PA MISC OFFICE SUPPLIES:GIS, LIBRARY misc office supplies:var Fire Stns MISC OFFICE SUPPLIES: TCC MISC OFFICE SUPPLIES:MPSC MISC OFFICE SUPPLIES: CITY CLERK MISC OFC SUPPLIES:AQUATICS, CRC MISC OFC SUPPLIES:PLANNING, CODE 1 misc office supplies:B&S Dept MISC OFFICE SUPPLIES:SUPPORT SVC: misc office supplies:city manager misc office supplies:Finance 159534 07/25/2013 003792 GRAINGER CERT supplies: TCC 159535 07/25/2013 003592 GRANITE CONSTRUCTION COMPANY 159536 07/25/2013 014402 GROEPPER, BROOKE ELIZABETH 702.64 482.48 1,076.94 1,214.98 195.30 771.60 442.71 688.72 411.56 574.62 5.54 186.03 58.29 8,993.99 238.33 238.33 JUNE CONST:MAIN STREET BRIDGE 1,001,395.00 REPLACEMEN ret w/h Jun pmt:main street bridge -50,069.75 951,325.25 TCSD instructor earnings 1,260.00 1,260.00 159537 07/25/2013 015080 HANCOCK, LORENA PERFORMANCE:BALLET FOLKLORICO 7/25 100.00 100.00 Pages apChkLst Final Check List Page: 7 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159538 07/25/2013 000186 HANKS HARDWARE INC Description Amount Paid Check Total MISC HARDWARE SUPPLIES:B&S DEPT hardware supplies:info systems hardware supplies:info systems hardware supplies:history museum misc maint supplies: var facilities misc hardware supplies: PW Maint misc hardware supplies:PW Maint MISC SMALL TOOLS:VAR PARK SITES MISC SUPPLIES:AQUATICS PGRM misc hardware supplies:senior center misc hardware supplies: var Fire Stns misc hardware supplies: var Fire Stns misc hardware supplies:senior center misc hardware supplies:TCC MISC HARDWARE SUPPLIES:MAINT FAC MISC HARDWARE SUPPLIES:MUSEUM MISC HARDWARE SUPPLIES:AQUATICS MISC HARDWARE SUPPLIES:CRC misc hardware supplies:Maint Fac MISC HARDWARE SUPPLIES:CIVIC CEN" MISC SUPPLIES:PW MAINT, SPORTS misc hardware supplies:PW, TCSD 159539 07/25/2013 004188 HARRIS &ASSOCIATES JUNE CONST MGMT SRVCS:FRENCH VLY INTERCH 159540 07/25/2013 002109 HD SUPPLY CONSTR. SUPPLY GRAFFITI CONTL COATING:CITY LTD MONUMENT 55.46 267.39 26.21 14.64 725.02 3,273.04 1,093.42 2,184.01 453.12 111.02 399.47 553.56 107.74 14.03 478.97 456.47 229.79 989.15 18.76 422.85 1,758.16 1,527.72 15,160.00 124,721.79 124,721.79 2,127.60 2,127.60 159541 07/25/2013 015629 HEART OF ROCK & ROLL, THE PERFORMANCE:SUMMER CONCERT 1,000.00 SERIES 8/8 159542 07/25/2013 008488 H EARTSAVERS OF TEMECULA CPR friends & family class 7/31 220.00 VL LY 159543 07/25/2013 013749 HELIXSTORM INC. TECH CONSULTING SVCS:INFO TECH DEPT MISC HARDWARE EQUIP:INFO TECH replacement fire walls:civic center TECH CONSULTING SVCS:IN FO TECH COMPLETION OF FULL DEPLOYMENT:LII software renewal:VMware tech consulting srvcs:info tech tech consulting srvcs:info tech tech consulting srvcs:info tech 159544 07/25/2013 004811 HEWLETT PACKARD HP PRINTERS:INFO TECH CREDIT BILLINGADJ:PRINTERS:INFOTE 2,652.00 810.49 10,593.00 10,798.00 8,425.00 885.00 222.00 111.00 9,000.00 7,491.74 1,000.00 220.00 43,496.49 -1,033.34 6,458.40 Page:7 apChkLst Final Check List Page: 8 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159545 07/25/2013 004406 IGOE & COMPANY INC July flex benefit plan pmt 160.00 160.00 159546 07/25/2013 004984 INDEPENDENT ROOFING JUN ROOF CONSULTING SRVCS:TCC 2,450.00 2,450.00 CONSULTANT 159547 07/25/2013 003296 INTL CODE COUNCIL 13/14 mb 0927009:Wgle, Elsa 225.00 225.00 159548 07/25/2013 016173 JONES, MELISSA refund:sec dep:rm rental:CRC 200.00 200.00 159549 07/25/2013 000820 K R W &ASSOCIATES MAY -JUN ENG PLAN CK SVC:PW LAND 3,025.00 3,025.00 DEV 159550 07/25/2013 004546 KING, JAMES N. performance:hot summer nights 7/26 1,000.00 1,000.00 159551 07/25/2013 013660 L + L PRINTERS CARLSBAD, design work:Theater brochure 776.25 776.25 LLC 159552 07/25/2013 000210 LEAGUE OF CALIF CITIES website job ad:westem citymagazine:HR 900.00 900.00 159553 07/25/2013 004412 LEANDER, KERRY D. TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 159554 07/25/2013 014228 LSK, LLC FACILITY LEASE PMTS:HARVESTON CENTER - 159555 07/25/2013 013219 MATTHIES, FRANK H. PERFORMANCE:BLACKSMITH DEMO 8/1 159556 07/25/2013 009541 MEYER AND ASSOCIATES JUNE THEATER REMEDIATION:PW CIP 159557 07/25/2013 012264 MIRANDA, JULIO C. TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings 159558 07/25/2013 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD Instructor Eamings ANN TCSD Instructor Eamings 159559 07/25/2013 003135 MOORE WALLACE TEMECULA PARKING CITATIONS:POLICE 1,043.00 472.50 672.00 126.00 2,313.50 4,993.56 4,993.56 100.00 100.00 2,020.00 2,020.00 577.50 962.50 892.50 500.50 500.50 394.80 326.08 3,433.50 720.88 1,642.29 1,642.29 Pages apChkLst Final Check List Page: 9 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 159560 07/25/2013 009443 MUNYON, DENNIS G. 159561 07/25/2013 015164 NATURES IMAGE, INC 159562 07/25/2013 003964 OFFICE DEPOT BUSINESS SVS DIV 159563 07/25/2013 002105 OLDTOWN TIRE & SERVICE 159564 07/25/2013 002105 OLDTOWN TIRE & SERVICE 159565 07/25/2013 002105 OLDTOWN TIRE & SERVICE 159566 07/25/2013 001171 ORIENTAL TRADING COMPANY INC 159567 07/25/2013 015033 PACIFIC MUNICIPAL CONSULTANTS 159568 07/25/2013 015923 PC MG 159569 07/25/2013 003663 PECHANGA BAND OF LUISENO 159570 07/25/2013 013115 PETERSON NUGENT, KRISTIN 159571 07/25/2013 000249 PETTY CASH 159572 07/25/2013 010338 POOL & ELECTRICAL PRODUCTS INC 159573 07/25/2013 000253 POSTMASTER 159574 07/25/2013 000254 PRESS ENTERPRISE COMPANY INC (Continued) Description Amount Paid Check Total AUG -OCT LICENSE FEE: THEATER PUBLIC PRKG JUN ENVIRO MITIGATION:FVP OVERCROSSING Ret. w/h Jun pmt:FVP overcrossing Misc supplies:history museum Misc supplies:history museum Misc supplies:history museum Misc supplies:finance CITY VEHICLE MAINT SVCS:TCSD City Vehicle Maint Svcs:lnfo Tech City Vehicle Maint Svcs:PW Park Maint Misc supplies:summer explorers pgrm Misc supplies:summer explorers pgrm Recognition awards:crc rec prgm Jun administrative srvcs:CDBG pgrm (2) television purch:library (3) television purch:library May -Jun tribal monitoring:btrfd stage refund: Pennypickles workshop TCSD Instructor Eamings TCSD Instructor Eamings Petty Cash Reimbursement misc supplies:town square fountain misc supplies:civic ctr fountains Express Mail & Postal Svcs 7/16/13-7/14/14 subscr:PW 16178628 2,375.00 1,529.42 -76.47 87.59 14.03 25.87 15.58 690.63 93.59 34.45 76.00 123.69 29.49 1,408.75 1,459.79 1,553.21 8,218.00 8.00 655.20 655.20 97.18 136.09 92.34 18.11 202.80 2,375.00 1,452.95 143.07 690.63 93.59 34.45 229.18 1,408.75 3,013.00 8,226.00 1,310.40 97.18 228.43 18.11 202.80 159575 07/25/2013 014379 PROFESSIONAL IMAGE City logo for Pujol Red Caboose 84.40 84.40 ADVERTISING Page9 apChkLst Final Check List 07/25/2013 4:14:18PM CITY OF TEMECULA Page: 10 Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 159576 07/25/2013 005075 PRUDENTIAL OVERALL SUPPLY 159577 07/25/2013 011618 QUEST TECHNOLOGIES INC 159578 07/25/2013 001416 QUICK CRETE PRODUCTS INC 159579 07/25/2013 014494 R & R CONTROLS, INC 159580 07/25/2013 009066 RADAR SHOP INC, THE 159581 07/25/2013 015709 RAHN CONSERVATION CONSULTING, 159582 07/25/2013 002072 RANCHO CALIF WATER DIST-FEES 159583 07/25/2013 000262 RANCHO CALIF WATER DISTRICT 159584 07/25/2013 000907 RANCHO TEMECULA CAR WASH 159585 07/25/2013 015299 RASIX COMPUTER CENTER, INC. 159586 07/25/2013 004584 REGENCY LIGHTING (Continued) Description Amount Paid Check Total Jun uniform/flr matsftwls:City facs Jun uniform/flr matsftwls:City facs Calibration of noise meters:code enf picnic tables: various park sites energy mgmt system:rehab theater Radar units recertification: police Environmental Monitoring:main abridge Add'I deposit:l-15/SR-79S ult intrchg Jun: var water meters: PW Jun water meter:41951 Moraga Rd Jun water meter: 29119 Margarita Rd Jun water meter: 29119 Margarita Rd Jun comm water meter:Pauba Rd Jun comm water meter:30650 Pauba Rd Jun 01-15-83005-4 Landings Rd Jun 01-15-83003-4 40135 Village Rd Jun 01-31-61237-2 Calle Elenita Jun PW Various Water Meters Jun water meter:30875 Rancho vista Jun Lndscp meter:Campanula way Jun var water meters:TCSD svc lev C Jun var water meters:TCSD svc lev C Apr vehicle detailing srvcs:var depts Misc Toner:Civic Center/Off Site Misc Toner:Civic Center/Off Site Misc Toner:Civic Center/Off Site Misc Toner:Civic Center/Off Site misc electrical supplies: var park sites misc electrical supplies: var park sites misc electrical supplies: var park sites 1,173.45 771.35 479.21 4,996.08 6,563.00 887.00 4,835.00 9,000.00 90.00 1,109.87 224.83 141.24 16.19 493.08 16.07 386.31 94.64 2,130.56 506.29 49.27 22,665.99 22,899.61 31.50 803.54 837.54 301.33 1,022.79 306.72 490.86 1,411.02 1,944.80 479.21 4,996.08 6,563.00 887.00 4,835.00 9,000.00 50,823.95 31.50 2,965.20 2,208.60 Page:10 apChkLst Final Check List Page: 11 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159587 07/25/2013 016132 REHBERG, VICKIE A. 159588 07/25/2013 003591 RENES COMMERCIAL MANAGEMENT 159589 07/25/2013 000353 RIVERSIDE CO AUDITOR 159590 07/25/2013 000411 RIVERSIDE CO FLOOD CONTROL 159591 07/25/2013 000406 RIVERSIDE CO SHERIFFS DEPT 159592 07/25/2013 000406 RIVERSIDE CO SHERIFFS DEPT 159593 07/25/2013 000406 RIVERSIDE CO SHERIFFS DEPT 159594 07/25/2013 000406 RIVERSIDE CO SHERIFFS DEPT 159595 07/25/2013 014593 RKR MARKETING & ADVERTISING 159596 07/25/2013 001097 ROADLINE PRODUCTS INC 159597 07/25/2013 000220 ROBINSON PRINTING & CREATIVE 159598 07/25/2013 012251 ROTH, DONALD J. 159599 07/25/2013 000277 S & S ARTS & CRAFTS INC 159600 07/25/2013 000278 SAN DIEGO UNION TRIBUNE 159601 07/25/2013 011511 SCUBA CENTER TEMECULA 159602 07/25/2013 006043 SDSU FOUNDATION Description Amount Paid Check Total lease deposit:And Freedom for All weed abatement: front st at tem pkwy weed abatement & maint srvcs:city row weed abatement: temecula crk trail Jun 13 parking citation assessments Jun permit fees:Murrieta Crk Chnl FY 12/13 facility expenses Western Days patrol services 5/18-19 May booking fees: Police Basic trff collision invest. 8/5-9 Vehicle theft investigation 8/19-23 J.M. Racial profiling/elder abuse 8/28 B.C. Advertising:History Museum misc paint supplies: pw street maint Pool Safety Flyer Printing: Fire TCSD Instructor Eamings TCSD Instructor Eamings TCSD Instructor Eamings Misc supplies:Day Camp Misc supplies:CRC Teen Room JUN PUBLIC NTCS:PLANNING/PW TCSD Instructor Eamings TCSD Instructor Eamings 5/1/13-4/30/14 tower lease:front street 2,800.00 2,805.00 1,630.00 5,375.00 4,717.13 1,084.66 280,389.45 1,890.22 37,330.88 717.00 186.00 65.00 695.00 2,964.11 2,869.56 252.00 567.00 157.50 607.05 71.72 718.56 42.00 672.00 2,800.00 9,810.00 4,717.13 1,084.66 319,610.55 717.00 186.00 65.00 695.00 2,964.11 2,869.56 976.50 678.77 718.56 714.00 6,598.02 6,598.02 Page:11 apChkLst Final Check List Page: 12 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159603 07/25/2013 015873 SESAC SESAC music license 2013 159604 07/25/2013 006554 SHAFFER, FREDA. Performance:Hot Summer Nights 7/26 159605 07/25/2013 015457 SHAW HR CONSULTING, INC. FEHA/ADA DISABILITY COMPLIANCE:HR 159606 07/25/2013 009213 SHERRY BERRY MUSIC Jazz © the Merc 7/18 159607 07/25/2013 016172 SHIBOU, KEITH Refund:eng depositNVarehouse Creekside 159608 07/25/2013 004498 SIEMENS INDUSTRY, INC. 159609 07/25/2013 009746 SIGNS BYTOMORROW TRAFFIC SIG REPAIR & MAINT:MARG/DEPORTOL Traffic sig repair & maint:r.c./ynez Traffic sig repair & maint:wnchstr/harv. Traffic signal repair & maint:PW Traffic JUN PUBLIC NOTICE POSTING:PLANNING Banners: special events 1,549.00 1,549.00 500.00 500.00 3,180.00 3,180.00 388.50 388.50 5,000.00 5,000.00 2,503.63 3,403.83 2,521.80 770.90 1,113.00 339.12 Signage:csd special events pgrm 1,099.44 159610 07/25/2013 004460 SILVERADO BLUEGRASS BAND Performance:Hot Summer Nights 7/12/13 159611 07/25/2013 004814 SIMON WONG ENGINEERING Jun const support srvcs:main st bridge INC 159612 07/25/2013 015674 SJ LINKING SYSTEMS Radio rentals:4th of July 159613 07/25/2013 000645 SMART & FINAL INC 159614 07/25/2013 000537 SO CALIF EDISON Misc supplies:summer day camp Misc supplies:summer day camp Supplies:High Hopes Program Misc supplies:4th of July Jun 2-31-693-9784:26036 Ynez TCI Jun 2-29-974-7568:26953 Ynez TCI Jun 2-27-560-0625:32380 Deerhollow Jun 2-30-296-9522:31035 Rancho vista Jun 2-30-099-3847:29721 Ryecrest Jun 2-00-397-5059:33340 Camino piedra 159615 07/25/2013 001212 SO CALIF GAS COMPANY Jun 055-475-6169-5:PHBSP Jun 015-575-0195-2:32211 Wolfvly rd 159616 07/25/2013 007341 SOUTH COAST WINERY, INC. Promotional Items:Econ Dev 750.00 6,003.75 9,200.16 2,551.56 750.00 6,003.75 680.00 680.00 78.80 609.81 49.70 482.41 280.86 125.97 2,288.03 293.11 25.75 6,761.11 148.22 123.58 1,220.72 9,774.83 271.80 5,627.80 5,627.80 Page:12 apChkLst Final Check List Page: 13 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159617 07/25/2013 000519 SOUTH COUNTY PEST CONTROL INC Description Amount Paid Check Total Jun pest control srvcs:City facilities 748.00 pest control srvcs:margarita park 94.00 pest control srvcs:rrsp 188.00 pest control srvcs:snack bar 49.00 1,079.00 159618 07/25/2013 004282 SOUTHWEST TRAFFIC Purch veh pre-emp equip:traffc/fire/pd 97,383.12 97,383.12 SYSTEMS 159619 07/25/2013 015261 SP6 US RETAIL SOURCE Display boxes:history museum 248.19 248.19 159620 07/25/2013 000293 STADIUM PIZZA INC Refreshments:summer day camp 325.63 325.63 159621 07/25/2013 012926 STAGE RESEARCH INC. Computer:Theater 3,335.85 3,335.85 159622 07/25/2013 002015 STAR WAY PRODUCTIONS audio srvcs: 4th of July parade 915.00 915.00 159623 07/25/2013 008023 STATER BROTHERS MARKETS Refreshments:dinnerwffre pgrm 67.42 67.42 159624 07/25/2013 002366 STEAM SUPERIOR CARPET Carpet cleaning: Harveston Center 300.00 CLEANING emerg carpet cleaning: harveston ctr 225.00 525.00 159625 07/25/2013 006145 STENO SOLUTIONS Jun transcription srvcs:Police 859.88 859.88 TRANSCRIPTION 159626 07/25/2013 009811 SUNNY HILLSTOWING INC VEHICLE TOWINGSRVCS:TEMECU LA 976.50 976.50 POLICE 159627 07/25/2013 013387 SWEEPING UNLIMITED INC Jul sweeping srvcs: parking garage 500.00 500.00 159628 07/25/2013 010924 T & D COMMUNICATIONS, INC. Cabling srvcs:info tech citywide Cabling install:fireworks launchpad 1,078.13 3,375.28 4,453.41 Page:13 apChkLst Final Check List Page: 14 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor 159629 07/25/2013 000305 TARGET BANK BUS CARD SRVCS Description Amount Paid Check Total Hospitality & Misc Supplies:Theater 303.50 Hospitality & Misc Supplies:Theater Misc supplies:FIT 5k/10K run event Misc supplies:Skate Park Misc supplies:CRC Teen Room Misc supplies:FIT 5k/10K run event Misc supplies:CRC Teen Room Misc supplies:Harveston Center Misc supplies:CRC Misc supplies:CRC Misc supplies:FIT 5k/10K run event Misc supplies:Summer Day Camp Misc supplies:Summer Day Camp Misc supplies:Summer Day Camp 159630 07/25/2013 010191 TAYLOR, JUDY Performance:Summer Explorers Camp 8/1 159631 07/25/2013 012265 TEMECULA ACE HARDWARE C/O 245.89 165.41 98.65 467.09 79.97 34.05 65.62 100.25 91.10 14.32 23.63 8.43 101.69 150.00 misc maint supplies: various parks 21.01 Misc hardware supplies: Sta 92 Misc hardware supplies: Sta 92 Misc hardware supplies: Sta 92 159632 07/25/2013 004260 TEMECULA STAMP & pre -inked stamp pads:finance GRAPHICS 159633 07/25/2013 011736 TEMECULA TROPHY INC 159634 07/25/2013 010046 TEMECULA VALLEY CONVENTION & 159635 07/25/2013 000306 TEMECULA VALLEY PIPE& SUPPLY 159636 07/25/2013 000919 TEMECULA VALLEY UNIFIED SCHOOL 159637 07/25/2013 014300 THEATER 16, INC. 60.09 363.88 2.58 40.50 1,799.60 150.00 447.56 40.50 RECOGN AWARDS:SPECIAL GAMES 380.16 SPONSORS Plaques:council proclamations 151.20 Retirement plaque:traffic sgt.M Leggett 86.40 Recognition awards:sister city pgrm 1,620.00 Trophies:softball pgrm awards 43.20 Recognition plaques:aquatics pgrm 113.40 Signs:theater 339.12 Nametag: Elrod/c.museum 8.59 2,742.07 May' 13 Bus. Impry District Asmnts 119,387.17 MAY '13 BUS. IMPRV DISTRICTASMNTS -2,387.74 116,99943 irrigation/plumbing supplies:var parks 316.81 316.81 TVUSD pool maint fees: chaparral hs 49,844.33 Fac joint use:tvusd perform arts center 8,070.00 57,914.33 Performance:Hot Summer Nights 7/26 300.00 300.00 Page:14 apChkLst Final Check List Page: 15 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 159638 07/25/2013 003862 THYSSENKRUPP ELEVATOR.BRNCH 37 159639 07/25/2013 010276 TIME WARNER CABLE 159640 07/25/2013 000319 TOMARK SPORTS INC 159641 07/25/2013 002452 TOP LINE INDUSTRIAL 159642 07/25/2013 013474 TOWN & COUNTRYTOWING 159643 07/25/2013 006192 TRISTAFF GROUP 159644 07/25/2013 009709 U H S OF RANCHO SPRINGS, INC 159645 07/25/2013 011659 ULINE INC 159646 07/25/2013 007766 UNDERGROUND SERVICE ALERT 159647 07/25/2013 002110 UNITED RENTALS NORTH AMERICA 159648 07/25/2013 008977 VALLEY EVENTS INC 159649 07/25/2013 014848 VALUTEC CARD SOLUTIONS, LLC 159650 07/25/2013 004261 VERIZON 159651 07/25/2013 004789 VERIZON (Continued) Description Amount Paid Check Total elevator maint srvcs: theater Jul high speed internet:32211 Wolfvly Misc supplies:sports pgrm misc equip parts: pw street maint Towing srvcs:police Towing srvcs:police TEMP HELP W/E 06/16 R LAULU TEMP HELP W/E 06/23 R LAULU TEMP HELP W/E 06/30 R LAULU temp help w/e 07/07 P. Laulu Jun SART exams: police Shipping boxes:central services Jun undrgmd svcs alert tickets:PW misc equip rentals: pw street maint misc supplies: pw street maint misc supplies: pw street maint misc equip rentals: pw street maint misc equip rentals: pw street maint misc equip rentals: various park sites Event rental items:4th of July JUN SHOWARE GIFT CARD SERVICE: THEATER Jun xxx-0073 gen usage Jul xxx-2941 general usage:TVE2 Jul Internet svcs:Civic Center 159652 07/25/2013 012292 VIAMEDIA INC Jun advertising:Street Painting Festival 1,611.00 103.54 1,779.78 477.57 440.00 75.00 1,104.00 883.20 1,104.00 883.20 2,700.00 176.67 169.50 558.56 47.02 63.76 799.19 445.84 31.08 822.50 39.16 113.42 407.80 289.99 1,611.00 103.54 1,779.78 477.57 515.00 3,974.40 2,700.00 176.67 169.50 1,945.45 822.50 39.16 521.22 289.99 1,750.00 1,750.00 Page:15 apChkLst Final Check List Page: 16 07/25/2013 4:14:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 159653 07/25/2013 001342 WAXIE SANITARY SUPPLY INC misc custodial supplies: civic center 159654 07/25/2013 003730 WEST COASTARBORISTS INC tree maint srvcs:woodcrst country slope tree trim & removal: villages slope TREE TRIMMING SERVICES:PW STREET tree trim & removal: harveston slope 159655 07/25/2013 007949 WESTERN ARTS ALLIANCE 159656 07/25/2013 004567 WITCHER ELECTRIC 159657 07/25/2013 009512 WUR MS JANITORIAL SERVICES, INC L.A. Conf. 8/27-30 B. Bamett replace light pole: wolf creek park Jul janitorial srvcs:police old town 84.17 84.17 1,260.00 4,719.00 8,968.00 1,035.00 15,982.00 425.00 425.00 2,520.00 2,520.00 242.25 242.25 Grand total for UNION BANK OF CALIFORNIA: 6,841,866.93 Page:16 apChkLst Final Check List Page: 17 07/25/2013 4:14:18PM CITY OF TEMECULA 160 checks in this report. Grand Total All Checks. 6,841,866.93 Page:17 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: August 13, 2013 SUBJECT: City Treasurer's Report as of June 30, 2013 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: Approve and file the City Treasurer's Report as of June 30, 2013. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of June 30, 2013. FISCAL IMPACT: None ATTACHMENTS: City Treasurer's Report as of June 30, 2013 Investments City of Temecula, California Portfolio Management Portfolio Summary June 30, 2013 Par Market Value Value Book % of Value Portfolio City of Temecula 41000 Main Street P.O. Box 9033 Temecula, CA 92590 (951)694-6430 Days to YTM YTM Term Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts 47,949,170.92 47,949,170.92 47,949,170.92 39.10 1 1 0.112 0.113 Retention Escrow Account 5,690,123.90 5,690,123.90 5,690,123.90 4.64 1 1 0.000 0.000 Letter of Credit 1.00 1.00 1.00 0.00 1 1 0.000 0.000 Local Agency Investment Funds 43,985,715.93 43,997,052.32 43,985,715.93 35.87 1 1 0.241 0.244 Federal Agency Callable Securities 7,000,000.00 7,011,540.00 7,000,000.00 5.71 1,592 1,066 1.177 1.194 Federal Agency Bullet Securities 18,000,000.00 18,064,300.00 17,996,770.00 14.68 1,253 648 0.879 0.891 Investments 122,625,011.75 122,712,188.14 122,621,781.75 100.00% 276 157 0.326 0.331 Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings 2,991,633.84 2,991,633.84 2,991,633.84 1 1 0.000 0.000 125,616,645.59 125,703,821.98 125,613,415.59 276 157 0.326 0.331 Current Year Average Daily Balance Effective Rate of Return June 30 Month Ending Fiscal Year To Date 34,429.28 603,659.40 122,921,891.03 124,559,163.54 0.34% 0.48% Reporting period 06/01/2013-06/30/2013 Run Date: 07129/2013 - 14:45 Fiscal Year Ending 603,659.40 Portfolio TEME CP PM (PRF_PM1) 7.3.0 Report Ver. 7 3.5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments June 30, 2013 Average Purchase Investment # Issuer Balance Date Par Value Pagel Stated TTM YTM Days to Maturity Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 122216003-2 CITY COP RE2 ASSURED GUARANTY 0.00 0.00 0.00 1.000 0.986 1.000 1 104348008-1 01-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348006-4 01-2 RESA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348016-3 01-2 RESB2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348000-4 01-2 SPTAX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669911-2 03-1 ACQA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669921-3 03-1 ACQ B3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 94669906-3 03-1 RES A3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669916-2 03-1 RES B2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669900-4 03-1 SPTAXI First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593011-2 03-2 ACQ 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593009-2 03-2 EMWD 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593007-2 03-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593016-4 03-2 LOC 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593010-2 03-2 PWADM2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593006-2 03-2 RES 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593000-3 03-2 SPTX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727011-2 03-3 ACQ2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727002-2 03-3 BOND 2 First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 744727007-2 03-3 CITY2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727009 03-3 EMWD 1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727006-3 03-3 RES3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727000-4 03-3 SP TX 4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686001-2 03-4 ADM IN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686005-1 03-4 PREP1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686000-1 03-4 RED1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686006-2 03-4 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776002-2 03-6 BOND2 First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 786776007-2 03-6 IMP2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776006-2 03-6 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776000-3 03-6 SP TX3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453510-2 88-12 BOND2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453518-4 88-12 GI4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216003-4 CITY COP RE4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216008-3 CITY COPCIP2 First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 Run Date 07/29/2013-14:49 Portfolio TEME CP PM (PRF_PM2) 7 3.0 Report Ver. 7 3 5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments June 30, 2013 Average Purchase Investment # Issuer Balance Date Par Value Page 2 Stated TTM YTM Days to Maturity Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 122216000-2 CITY COPLPF2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INTI First American Treasury 0.00 0.00 0.00 0.000 0.000 1 944 341 61-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886008-2 RDA 06 CIPA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886001 RDA 06 PRIN First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 107886000-2 RDA 06A INT2 First American Treasury 0.31 0.31 0.31 0.000 0.000 1 107886018-3 RDA 06B CIP3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886010-2 RDA 06B INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886016-2 RDA 06B RES2 First American Treasury 202,133.80 202,133.80 202,133.80 0.020 0.020 0.020 1 107886030-2 RDA 07 CAPI2 First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 107886027-2 RDA 07 ESC2 First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 107886020-2 RDA 07 INT2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886028-2 RDA 07 PROJ2 First American Treasury 209,665.29 209,665.29 209,665.29 0.020 0.020 0.020 1 107886026-2 RDA 07 RES2 First American Treasury 1,104,184.02 1,104,184.02 1,104,184.02 0.020 0.020 0.020 1 136343006 RDA 10 DS 1 First American Treasury 1,264,020.79 1,264,020.79 1,264,020.79 0.020 0.020 0.020 1 136343008 RDA 10A CIP2 First American Treasury 19,949.34 19,949.34 19,949.34 0.020 0.020 0.020 1 136343001-2 RDA 10A -INTI First American Treasury 07/01/2012 1.48 1.48 1.48 0.000 0.000 1 136343018-2 RDA 10B CIP2 First American Treasury 1,186,501.65 1,186,501.65 1,186,501.65 0.020 0.020 0.020 1 136343000-1 RDA 10B -INTI First American Treasury 07/01/2012 0.74 0.74 0.74 0.000 0.000 1 94432360-2 TCSD COP INT First American Treasury 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 104348006-5 01-2 RESA11 Federated Tax Free Obligations 440,410.03 440,410.03 440,410.03 0.010 0.010 0.010 1 104348016-5 01-2 RESB11 Federated Tax Free Obligations 190,893.72 190,893.72 190,893.72 0.010 0.010 0.010 1 104348000-5 01-2 SPTAXI1 Federated Tax Free Obligations 802,988.45 802,988.45 802,988.45 0.010 0.010 0.010 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 2,143,552.02 2,143,552.02 2,143,552.02 0.010 0.010 0.010 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 144.49 144.49 144.49 0.010 0.010 0.010 1 94669922-5 03-01 COI Federated Tax Free Obligations 08/01/2012 0.00 0.00 0.00 0.001 0.001 0.001 1 94669917-5 03-01 RES Federated Tax Free Obligations 08/01/2012 799.70 799.70 799.70 0.010 0.010 0.010 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 147,773.56 147,773.56 147,773.56 0.010 0.010 0.010 1 94669000-5 03-01SPTAXII Federated Tax Free Obligations 666,453.88 666,453.88 666,453.88 0.010 0.010 0.010 1 164741009-5 03-03 COI Federated Tax Free Obligations 08/01/2012 0.00 0.00 0.00 0.001 0.001 0.001 1 164741008-5 03-03 IMP Federated Tax Free Obligations 08/01/2012 795,522.15 795,522.15 795,522.15 0.010 0.010 0.010 1 164741006-5 03-03 RES Federated Tax Free Obligations 08/01/2012 388.80 388.80 388.80 0.010 0.010 0.010 1 164741000-5 03-03 SPEC Federated Tax Free Obligations 08/01/2012 1,451,914.90 1,451,914.90 1,451,914.90 0.010 0.010 0.010 1 164742009-5 03-06 COI Federated Tax Free Obligations 08/01/2012 0.00 0.00 0.00 0.001 0.001 0.001 1 164742006-5 03-06 RES Federated Tax Free Obligations 08/01/2012 776.21 776.21 776.21 0.010 0.010 0.010 1 Run Date 07/29/2013-14:49 Portfolio TEME CP PM (PRF_PM2) 7 3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments June 30, 2013 Average Purchase Investment # Issuer Balance Date Par Value Page 3 Stated TTM YTM Days to Maturity Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 786776006-5 03-06 RES11 Federated Tax Free Obligations 164742000-5 03-06 SPEC Federated Tax Free Obligations 786776000-5 03-06SPTAXI I Federated Tax Free Obligations 94669902-5 03-1 bond fd Federated Tax Free Obligations 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 793593009-5 03-2 EMWD11 Federated Tax Free Obligations 793593016-5 03-2 LOCI 1 Federated Tax Free Obligations 793593010-5 03-2 PWADMI1 Federated Tax Free Obligations 793593006-5 03-2 RES11 Federated Tax Free Obligations 793593000-5 03-2 SPTX Federated Tax Free Obligations 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 744727006-5 03-3 RES11 Federated Tax Free Obligations 744727011-5 03-3ACQ11 Federated Tax Free Obligations 94686001-5 03-4 ADM INI1 Federated Tax Free Obligations 94686005-5 03-4 PREP11 Federated Tax Free Obligations 94686000-5 03-4 RED11 Federated Tax Free Obligations 94686006-5 03-4 RES11 Federated Tax Free Obligations 744727000-5 03-SSPTAXI1 Federated Tax Free Obligations 146161000-5 146161000-5 Federated Tax Free Obligations 146161001-5 146161001-5 Federated Tax Free Obligations 146161006-5 RDA 11 DS11 Federated Tax Free Obligations 146161008-5 RDA 11ACIP11 Federated Tax Free Obligations 146161009-5 RDA 11ACOI11 Federated Tax Free Obligations 94432363 02001 Financial Security Assurance 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 122216008 CITY COP CIP CA Local Agency Investment Fun 122216003-1 CITY COP REI CA Local Agency Investment Fun 107886008-1 RDA 06 CIP-1 CA Local Agency Investment Fun 107886018-2 RDA 06 CIP-2 CA Local Agency Investment Fun 107886030-1 RDA 07 CAP -1 CA Local Agency Investment Fun 107886027-1 RDA 07 ESC -1 CA Local Agency Investment Fun 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun Run Date 07/29/2013-14:49 0.00 0.00 0.00 0.001 0.001 0.001 1 08/01/2012 217,997.47 217,997.47 217,997.47 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 08/24/2012 0.51 0.51 0.51 0.000 0.000 1 1,000,983.34 1,000,983.34 1,000,983.34 0.010 0.010 0.010 1 1,097.56 1,097.56 1,097.56 0.010 0.010 0.010 1 141,982.68 141,982.68 141,982.68 0.010 0.010 0.010 1 0.00 0.00 0.00 0.010 0.010 0.010 1 368.22 368.22 368.22 0.010 0.010 0.010 1 2,271,837.81 2,271,837.81 2,271,837.81 0.010 0.010 0.010 1 1,144.23 1,144.23 1,144.23 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 0.00 0.00 0.00 0.001 0.001 0.001 1 507.45 507.45 507.45 0.010 0.010 0.010 1 07/01/2012 0.02 0.02 0.02 0.000 0.000 1 87,111.80 87,111.80 87,111.80 0.010 0.010 0.010 1 65,503.47 65,503.47 65,503.47 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 07/01/2012 1.78 1.78 1.78 0.000 0.000 1 0.29 0.29 0.29 0.000 0.000 1 1,309,027.22 1,309,027.22 1,309,027.22 0.010 0.010 0.010 1 11,269,228.56 11,269,228.56 11,269,228.56 0.010 0.010 0.010 1 07/01/2012 0.00 0.00 0.00 0.020 0.020 0.020 1 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 17,310,002.80 17,310,002.80 17,310,002.80 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 3,644,298.38 3,644,298.38 3,644,298.38 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 0.00 0.00 0.00 0.244 0.241 0.244 1 Portfolio TEME CP PM (PRF_PM2) 7 3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments June 30, 2013 Average Purchase Investment # Issuer Balance Date Par Value Page 4 Stated YTM YTM Days to Maturity Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94669905-0 03-01 REF USBANK 08/01/2012 0.00 0.00 0.00 0.000 0.000 1 744727099-0 03-03 REF USBANK 08/01/2012 0.00 0.00 0.00 0.000 0.000 1 786776099-0 03-06 REF USBANK 08/01/2012 0.00 0.00 0.00 0.000 0.000 1 3Y395453516-1 95453516-1 USBANK 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 Subtotal and Average 45,347,122.52 47,949,170.92 47,949,170.92 47,949,170.92 0.112 0.113 1 Retention Escrow Account 194012308-16 RJ NOBLE Bank of Sacramento 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 ARMY CORPS Army Corps Union Bank 07/01/2012 600,112.53 600,112.53 600,112.53 0.000 0.000 1 SYSPI aza Prtnr PI aza Prtnr Wells Fargo Bank 07/01/2012 4,000,066.86 4,000,066.86 4,000,066.86 0.000 0.000 1 PORTOLA TRRC Portola Trrc Wells Fargo Bank 07/01/2012 9,682.46 9,682.46 9,682.46 0.000 0.000 1 39211000 Summerhouse Wells Fargo Bank 04/01/2013 1,080,262.05 1,080,262.05 1,080,262.05 0.000 0.000 1 Subtotal and Average 5,694,173.84 5,690,123.90 5,690,123.90 5,690,123.90 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2012 Subtotal and Average 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds 94669917-1 03-01-1 RES CA Local Agency Investment Fun 11/07/2012 765,904.06 765,904.06 765,904.06 0.244 0.241 0.244 1 164742006-1 03-06 RES -1 CA Local Agency Investment Fun 11/07/2012 306,361.62 306,361.62 306,361.62 0.244 0.241 0.244 1 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 744727007-1 03-3 CITY 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 786776007-1 03-6 IMP 1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 164741006-1 0303-1 RES CA Local Agency Investment Fun 11/07/2012 1,419,675.76 1,419,675.76 1,419,675.76 0.244 0.241 0.244 1 SYSCITY CITY CA Local Agency Investment Fun 29,946,277.53 29,954,459.06 29,946,277.53 0.244 0.241 0.244 1 SYSRDA RDA CA Local Agency Investment Fun 1,742.73 1,743.21 1,742.73 0.244 0.241 0.244 1 SYSRDA 10 DS 2 RDA 10 DS 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 SYSRDA 10A CIP1 RDA 10A CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.244 0.241 0.244 1 Run Date 07/29/2013-14:49 Portfolio TEME CP PM (PRF_PM2) 7 3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments June 30, 2013 Average Purchase Investment # Issuer Balance Date Par Value Page 5 Stated TTM YTM Days to Maturity Market Value Book Value Rate 360 365 Maturity Date Local Agency Investment Funds SYSTCSD TCSD CA Local Agency Investment Fun Subtotal and Average 43,985,715.93 11,545,754.23 11,548,908.61 11, 545, 754.23 0.244 0.241 0.244 1 43,985,715.93 43,997,052.32 43,985,715.93 0.241 0.244 1 Federal Agency Callable Securities 3134G3BV1 3134G3CL2 3134G3PH7 3136FRB44 3136FTBQ1 3136FT4R7 3135G0PR8 01179 01181 01186 01172 01176 01188 01191 Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal Home Loan Mtg Corp Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Federal National Mtg Assn Subtotal and Average 7,000,000.00 12/09/2011 12/16/2011 02/24/2012 07/22/2011 10/24/2011 03/27/2012 10/09/2012 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,000,000.00 1,004,590.00 1,003,040.00 998,860.00 1,000,990.00 1,003,410.00 1,002,500.00 998,150.00 1, 000, 000.00 1.400 1.381 1.400 1,257 12/09/2016 1,000,000.00 1.000 0.986 1.000 715 06/16/2015 1, 000, 000.00 1.000 0.986 1.000 1,150 08/24/2016 1,000,000.00 2.125 2.096 2.125 1,117 07/22/2016 1, 000, 000.00 1.350 1.332 1.350 1,211 10/24/2016 1, 000, 000.00 1.000 0.986 1.000 1,184 09/27/2016 1,000,000.00 0.480 0.473 0.480 830 10/09/2015 7,000,000.00 7,011,540.00 7,000,000.00 1.177 1.194 1,066 Federal Agency Bullet Securities 31331GE47 01135 Federal Farm Credit Bank 07/29/2009 1,000,000.00 1,001,640.00 997,500.00 2.250 2.284 2.316 28 07/29/2013 31331KCA6 01164 Federal Farm Credit Bank 02/10/2011 1,000,000.00 1,007,110.00 1,000,000.00 1.375 1.356 1.375 224 02/10/2014 31331KTK6 01174 Federal Farm Credit Bank 08/01/2011 1,000,000.00 1,006,710.00 1,000,000.00 0.875 0.863 0.875 396 08/01/2014 31331KE55 01175 Federal Farm Credit Bank 10/06/2011 1,000,000.00 1,012,750.00 1,000,000.00 1.300 1.282 1.300 1,193 10/06/2016 31331KK58 01177 Federal Farm Credit Bank 10/26/2011 1,000,000.00 1,010,470.00 1,000,000.00 1.050 1.036 1.050 847 10/26/2015 31331KV98 01178 Federal Farm Credit Bank 11/23/2011 1,000,000.00 1,008,320.00 1,000,000.00 0.970 0.957 0.970 875 11/23/2015 31331KY79 01180 Federal Farm Credit Bank 11/29/2011 1,000,000.00 1,000,860.00 1,000,000.00 0.500 0.493 0.500 151 11/29/2013 31331K2P4 01182 Federal Farm Credit Bank 12/09/2011 1,000,000.00 1,008,860.00 1,000,000.00 1.000 0.986 1.000 891 12/09/2015 31331K6P0 01183 Federal Farm Credit Bank 01/19/2012 1,000,000.00 1,004,720.00 1,000,000.00 0.850 0.838 0.850 932 01/19/2016 3133EA6K9 01192 Federal Farm Credit Bank 10/29/2012 1,000,000.00 995,670.00 1,000,000.00 0.410 0.404 0.410 850 10/29/2015 313372UH5 01166 Federal Home Loan Bank 03/15/2011 1,000,000.00 1,001,970.00 1,000,000.00 1.125 1.110 1.125 74 09/13/2013 313374CZ1 01168 Federal Home Loan Bank 06/22/2011 1,000,000.00 1,008,950.00 1,000,000.00 1.000 0.986 1.000 448 09/22/2014 313376V77 01184 Federal Home Loan Bank 01/23/2012 1,000,000.00 1,003,070.00 1,000,000.00 0.520 0.513 0.520 571 01/23/2015 313376YQ2 01185 Federal Home Loan Bank 02/13/2012 1,000,000.00 1,001,070.00 1,000,000.00 0.400 0.395 0.400 592 02/13/2015 313378AC5 01187 Federal Home Loan Bank 02/22/2012 1,000,000.00 1,002,230.00 1,000,000.00 0.500 0.493 0.500 690 05/22/2015 313378QH7 01189 Federal Home Loan Bank 03/28/2012 1,000,000.00 1,005,840.00 1,000,000.00 0.900 0.888 0.900 1,001 03/28/2016 313381 DZ5 01193 Federal Home Loan Bank 11/28/2012 1,000,000.00 983,950.00 1,000,000.00 0.550 0.542 0.550 1,275 12/27/2016 3135G0HG1 01190 Federal National Mtg Assn 07/05/2012 1,000,000.00 1,000,110.00 999,270.00 0.375 0.399 0.404 623 03/16/2015 Subtotal and Average 17,996,770.00 Run Date 07/29/2013-14:49 18,000,000.00 18,064,300.00 17,996,770.00 0.879 0.891 648 Portfolio TEME CP PM (PRF_PM2) 7 3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments June 30, 2013 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 6 Total and Average 122,921,891.03 Run Date 07/29/2013-14:49 122,625,011.75 122,712,188.14 122,621,781.75 0.326 0.331 157 Portfolio TEME CP PM (PRE_PM2) 7 3 0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash June 30, 2013 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 7 Retention Escrow Account SYSAAA#1202 AAA#1202 COMMUNITY BANK 03/01/2013 4,094.22 4,094.22 4,094.22 0.000 0.000 1 4110170281 EDGEDEV TORRY PINES BANK 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 23303800 PCL CONST Wells Fargo Bank 07/01/2012 0.00 0.00 0.00 0.000 0.000 1 Passbook/Checking Accounts SYSPetty Cash Petty Cash City of Temecula 07/01/2012 3,110.00 3,110.00 3,110.00 0.000 0.000 1 SYSFIex Ck Acct Flex Ck Acct Union Bank of California 07/01/2012 21,077.35 21,077.35 21,077.35 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 2,957,026.27 2,957,026.27 2,957,026.27 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2012 6,326.00 6,326.00 6,326.00 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 122,921,891.03 Run Date 07/29/2013-14:49 125,616,645.59 125,703,821.98 125,613,415.59 0.326 0.331 157 Portfolio TEME CP PM (PRF_PM2) 7 3.0 Fund # CITY OF TEMECULA CASH BALANCES AS OF JUNE 2013 Fund Name Fund Total 001 GENERAL FUND 100 STATE GAS TAX FUND 120 DEVELOPMENT IMPACT FUND 131 ENERGY EFFICIENCY CONSERVATION GRANT 135 BUSINESS INCUBATOR RESOURCE 150 AB 2766 FUND 161 LARRY ROBINSON REWARD 165 AFFORDABLE HOUSING 166 SARDA HOUSING 170 MEASUREAFUND 190 TEMECULA COMMUNITY SERVICES DISTRICT 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 197 TEMECULA LIBRARY FUND 210 CAPITAL IMPROVEMENT PROJECT FUND 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 277 CFD-RORIPAUGH 300 INSURANCE FUND 310 VEHICLES AND EQUIPMENT FUND 320 INFORMATION TECHNOLOGY 330 CENTRAL SERVICES 340 FACILITIES 375 SUMMER YOUTH EMPLOYMENT PROGRAM 380 SARDA DEBT SERVICE FUND 381 REDEVELOPMEN PROPERTY TAX TRUST 395 2011 FINANCING LEASE 2001 & 2008 COPS 460 CFD 88-12 DEBT SERVICE FUND 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES $ 32,467,530.35 740,505.63 5,512,472.57 2.00 126,666.96 333,069.82 25,001.58 3,962,938.19 15,917,841.79 5,698,847.76 879,554.49 51,715.50 3,261,942.48 12,760.02 292,431.89 77,276.96 9,792,004.85 2,143,696.51 795,522.15 18,313,227.93 360,383.35 1,311,295.25 280,730.85 360,497.24 125,746.18 2,495.23 1,883,040.01 5,062,943.78 5,155.48 86,509.98 1,509,415.62 1,602,390.45 157,465.87 3,201,881.59 528,985.02 7,409,736.85 34,387.02 49,664.95 42,015.63 5,773.27 17,805.46 22,609.54 9,754.27 60,55114 17,673.93 9,298.55 2,335.34 47,627.83 9,988.08 9,288.67 4,379.37 65,737.71 1,485.31 41,843.87 76,713.10 218,280.72 141,625.08 2,581.85 15,247.12 118,362.93 48,931.14 2,635.87 3,546.67 291,980.06 4,742.53 33,272.79 Grand Total: $ 125,703,821.98 Item No. 5 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, City Manager DATE: August 13, 2013 SUBJECT: Fiscal Year 2013-14 Economic Development Operating Agreement with the Temecula Valley Chamber of Commerce PREPARED BY: Christine Damko, Economic Development Analyst RECOMMENDATION: Approve the Operating Agreement for Fiscal Year 2013-14 with the Temecula Valley Chamber of Commerce in the amount of $135,000. BACKGROUND: The City of Temecula partners with the Temecula Valley Chamber of Commerce (TVCC) in order to enhance the City's economic development efforts. The Economic Development Committee consisting of Council Member Washington and Council Member Roberts met with staff to discuss the Economic Development funding requests on March 20, 2013. The Committee recommended approval of $135,000 and the City Council subsequently approved this funding level in the Fiscal Year 2013-14 Operating Budget. Exhibit "A" to the attached agreement outlines services to be provided during the 2013-2014 Fiscal Year, to carry on promotional activities on behalf of the City of Temecula. Temecula Valley Chamber of Commerce The mission of the TVCC is to promote positive economic growth for the business community, by doing so, support the programs which preserve and improve the quality of life for the entire community. The TVCC provides access to a complete list of members who have the expertise needed to assist member businesses and the community to manage their financial, organizational and marketing issues. The TVCC's efficient, friendly and energetic staff responds to a vast range of requests for information. In 2012, the TVCC responded to over 27,800 requests for relocation, tourism, and business information via phone, walk-in, email, and mail. The TVCC continues to assist legitimate firms seeking to relocate to Temecula and provide them with exceptional customer service. In addition, the TVCC's CEO works in conjunction with City staff and Southwest Economic Development Corporation (SWEDC), participating in site visits to large businesses throughout the year. The Chamber's CEO periodically acts as the liaison between the business community and City/Utility companies related to specific issues facing the business. This service provides a positive benefit for the economic development of the business community. The TVCC currently coordinates over 200 events, programs and opportunities each year for members to network and connect with other local businesses. The TVCC partners with the Small Business Development Center (SBDC) to offer business counseling services and on a monthly basis provides Small Business Training Workshops, offering information on key business issues such as employer taxes, opportunities for doing business with the Government and SBA loans. The TVCC is also a strong partner in the Temecula Valley Entrepreneur's Exchange, and as part of this agreement the TVCC is providing one year trial memberships to a maximum of sixteen start-up companies who will locate within the City's incubator. The Chamber also provides meeting space to many local non-profit organizations (at no charge ex: SAFE, The Arts Council, Dorland Mountain Arts Colony, Race For Humanity, Temecula Noon Rotary, and SCORE representatives) who offer counseling services to individuals starting businesses and businesses wishing to expand. With 46 years of experience, the TVCC offers its members and the community at large unprecedented benefits, events, programs, discounts and opportunities, coordinated to help them succeed. The TVCC serves as an advocate for business, dedicated to regional prosperity. Through these cooperative efforts the TVCC can accomplish collectively what no one business could do individually. The TVCC represents the voice of business, taking positions on local issues based upon our mission statement, access to sources of information and input from stakeholders. By taking a leadership role on key issues, the TVCC becomes the focal point and can direct its resources as well as alliance partners to address the issues. The TVCC board of directors is comprised of 23 respected business owners and members, each representing a key business segment of this area. The TVCC's request in the Operating Budget. FISCAL IMPACT: Commerce is available Operating Budget. ATTACHMENTS: amount of $135,000 was budgeted in the Fiscal Year 2013-14 Appropriate funding for the Temecula Valley Chamber of in the Fiscal Year 2013-14 Economic Development Department Fiscal Year 2013-14 Operating Agreement OPERATING AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA VALLEY CHAMBER OF COMMERCE THIS AGREEMENT is made and effective as of 13th of August 2013, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Temecula Valley Chamber of Commerce, (CHAMBER). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The City is desirous of promoting its advantages as a business, industrial, tourist and resident center; disseminating information relative thereto, and of properly following up and giving consideration to inquiries made relative to the various activities of City of Temecula ("City") and its possibilities as such to residential, industrial, tourist and business interests. b. The CHAMBER has special knowledge, experience and facilities for disseminating information; and is organized for and equipped to carry on promotional activities on behalf of City; and to publicize and exploit its advantages. c. Such activities re recognized by law as being in the public interest and serving public purpose. 2. TERM This Agreement shall commence on July 1, 2013, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2014, unless sooner terminated pursuant to the provisions of this Agreement. 3. SERVICES Chamber shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Chamber shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 4. PERFORMANCE Chamber shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Chamber shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Chamber hereunder in meeting its obligations under this Ag ree me nt. 5. PAYMENT a. The City agrees to pay Chamber quarterly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit C, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit C, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed One Hundred Thirty Five Thousand Dollars and 00/100 ($135,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Chamber shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Chamber shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Chamber at the time City's written authorization is given to Chamber for the performance of said services. c. Chamber will submit invoices quarterly for actual services performed. Payment shall be made thirty (30) days of receipt of the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Chamber at least ten (10) days prior written notice. Upon receipt of said notice, the Chamber shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Chamber the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Chamber will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 7. DEFAULT OF CHAMBER a. The Chamber's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Chamber is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Chamber for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Chamber . If such failure by the Chamber to make progress in the performance of work hereunder arises out of causes beyond the Chamber 's control, and without fault or negligence of the Chamber , it shall not be considered a default. b. If the City Manager or his delegate determines that the Chamber is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Chamber with written notice of the default. The Chamber shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Chamber fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS a. Chamber shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Chamber shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Chamber shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Chamber. With respect to computer files containing data generated for the work, Chamber shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION The Chamber agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Chamber 's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 10. INSURANCE REQUIREMENTS Chamber shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Chamber , its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Chamber owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Chamber has no employees while performing under this Agreement, worker's compensation insurance is not required, but Chamber shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Chamber shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Chamber ; products and completed operations of the Chamber ; premises owned, occupied or used by the Chamber ; or automobiles owned, leased, hired or borrowed by the Chamber . The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Chamber 's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Chamber's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Chamber 's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Chamber shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Chamber shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Chamber 's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 11. INDEPENDENT CONTRACTOR a. Chamber is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Chamber shall at all times be under Chamber 's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Chamber or any of Chamber 's officers, employees, or agents except as set forth in this Agreement. Chamber shall not at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Chamber shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Chamber in connection with the performance of this Agreement. Except for the fees paid to Chamber as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to Chamber for performing services hereunder for City. City shall riot be liable for compensation or indemnification to Chamber for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The Chamber shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Chamber shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Chamber to comply with this section. 13. RELEASE OF INFORMATION a. All information gained by Chamber in performance of this Agreement shall be considered confidential and shall riot be released by Chamber without City's prior written authorization. Chamber , its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Chamber gives City notice of such court order or subpoena. b. Chamber shall promptly notify City should Chamber, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Chamber and/or be present at any deposition, hearing or similar proceeding. Chamber agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Chamber . However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Chamber : Temecula Valley Chamber of Commerce 26790 Ynez Court, Suite A Temecula, CA 92591 Attn: Alice Sullivan, President/CEO 15. ASSIGNMENT The Chamber shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Chamber 's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Chamber. 16. LICENSES At all times during the term of this Agreement, Chamber shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 17. GOVERNING LAW The City and Chamber understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Chamber , or Chamber 's sub -contractors for this project, during hislher tenure or for one year thereafter. The Chamber hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Chamber or Chamber 's sub -contractors on this project. Chamber further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Chamber warrants and represents that he or she has the authority to execute this Agreement on behalf of the Chamber and has the authority to bind Chamber to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA TEMECULA VALLEY CHAMBER OF COMMERCE (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Isaac Lizarraga, Chairman of the Board By: ATTEST: Alice Sullivan, IOM President/CEO By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CHAMBER By: Janet Scott, Secretary Jerry Konchar, Treasurer Temecula Valley Chamber of Commerce 26790 Ynez Court, Suite A Temecula, CA 92591 (951) 676-5090 PM Initials: D R Date: !/ EXHIBIT A SERVICES TO BE PROVIDED Temecula Valley Chamber of Commerce shall undertake, during the 2013-14 Fiscal Year, to carry on promotional activities on behalf of the City of Temecula and to particularly render the following services: 1. Business Retention site visits- (2 per month: schedule and attend) 2. Business Relocation assistance (average 30 businesses/year) 3. Tourism inquiry fulfillment (10,500 inquiries) 4. Residential and business relocation inquiry fulfillment (4,600 inquiries) 5. Demographic information inquiry fulfillment (4,200 inquiries) 6. SCORE -Weekly meeting space for counseling services 7. SBDC- Bi -weekly meeting space for counseling services 8. SBDC-Nine Workshops (QuickBooks, Marketing, Business start-up, HR) 9. Promotion of Shop Local program 10. Maintain website promoting local commerce, tourism and events 11. Street Map (Production and distribution) 12. Business Resource/Relocation Guide (Production and distribution, Print & Online) 13. Business Workshops on behalf of City of Temecula Topics to include: Signage, Business License, TUP (Held quarterly) 14. Promotion of City events (Job Expo, College & Career Fair) 15. Legislative Advocacy (Consultant fee, maintain website, staff participation) 16. Candidate forums (City and County offices) 17. Temecula Today — full Page Article (6 per year, distribution of 1,400 copies) 18. Restaurant Month promotions 19. Student of the Month/Year 20. Ribbon Cuttings/Grand Opening Events (48 per year) 21. Valley Young Professionals. 22. Chamber Networking Events — See Exhibit B, Schedule of events 23. Introductory one year memberships for incubator businesses (16 @ $324/each) 24. RTA Bus pass sales outlet 25. Provide conference room space to local non-profit organizations 26. Community -wide E -Waste events (2 per year) 27. Community Travel programs 28. City participation at Chamber special events: Awards Gala (Event partner — 10 seats) State of the City (Event partner — 30 seats) Economic Forecast (Event partner — 10 seats) Wine Country Classic (Event partner — 5 Reservations) Legislative Summit (Event partner — 10 seats) Women in Business EXHIBIT B SCHEDULE OF EVENTS EXHIBIT "C" PAYMENT RATE AND SCHEDULE That in consideration of the promotional activities and services performed by the CHAMBER for the City of Temecula, as set forth in Exhibit "A" hereof, City hereby agrees to pay CHAMBER, during the term of this Agreement, the sum of One Hundred Thirty -Five Thousand Dollars and No Cents ($135,000) for the Fiscal Year 2013-14. The sum of $135,000 for the fiscal year 2013- 14 is payable upon receipt of invoice quarterly beginning on execution of the Agreement. Item No. 6 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Aaron Adams, City Manager DATE: August 13, 2013 SUBJECT: Agreement with California State University San Marcos for Students and Faculty to Conduct Coursework and Research for Academic Purposes at Roripaugh Ranch Preserve PREPARED BY: Betsy Lowrey, Senior Management Analyst RECOMMENDATION: Approve an Agreement with California State University San Marcos for students and faculty to conduct coursework and research for academic purposes at Roripaugh Ranch Preserve. BACKGROUND: The mission of the City's Higher Education Subcommittee, composed of Mayor Naggar and Council Member Washington, is to facilitate local access to higher education for the community by encouraging growth and opportunities for public and private colleges and universities within the City of Temecula. Through this effort, in 2008, California State University San Marcos (CSUSM) opened a satellite campus in Temecula and continues to expand upon coursework and educational opportunities within the City. During the past year, the Higher Education Subcommittee has been working with CSUSM to allow for a complementary opportunity for university students and faculty to conduct coursework and research for science and biology academic purposes within the Roripaugh Ranch Preserve. The Roripaugh Ranch Preserve is conserved land owned by the City located within the northeastern area of the City's boundaries. The property is comprised of approximately 201 acres of sage scrub, riparian, and nonnative grasslands, including over one mile of the Santa Gertrudis Creek and provides habitat for many species of plants and animals making it ideal for biology classroom field trips and related academic studies. The land is bound by several use restrictions and managed by the Center for Natural Lands Management as part of an agreement "Assessment District 161 Final Multiple Species Subarea Habitat Conservation Plan" (AD 161 Conservation Plan), designed to ensure the conservation of the natural habitat and wildlife. The US Fish and Wildlife Service and the California Department of Fish and Wildlife (formerly Department of Fish and Game) have jurisdiction over the conservation values of the property. The Center for Natural Lands Management, as the property manager, has agreed to work with California State University San Marcos to ensure educational and research activities are consistent with the protection of the property's conservation values outlined in the AD 161 Conservation Plan. FISCAL IMPACT: None ATTACHMENTS: Agreement with California State University San Marcos California State University SAN MARCOS A101339 Agreement Number Procurement, Contracts & Support Services AGREEMENT Tel: 760 750-4555; Fax: 760 750-3286 www.csusm.edu/procurementcontracts@csusm.edu This Agreement is entered into as of the 13th day of August, 2013 between City of Temecula ("TEMECULA") and CALIFORNIA STATE UNIVERSITY, SAN MARCOS ("CSUSM") and with reference to the following facts: A. TEMECULA and CSUSM desire to establish a collaborative relationship for their mutual benefit involving biology education and research; and B. CSUSM will use the space defined as "open space" on Exhibit A ("PROPERTY") for students and faculty to conduct coursework and research for academic purposes. C. It is understood that CSUSM's invitees shall only be qualified faculty, staff and students employed or enrolled at CSUSM. Students will perform coursework and research activities under the supervision of a CSUSM faculty member. D. The PROPERTY is subject to several restrictions on its use pursuant to "Assessment District 161 Final Multiple Species Subarea Habitat Conservation Plan—Volume II Implementation Agreement" ("Property Restrictions") so as to preserve the conservation values on the PROPERTY. E. The Center for Natural Lands Management ("CNLM") has been designated as the property manager for the PROPERTY with all rights and authority, for the management of PROPERTY, pursuant to that certain agreement entitled "AD 161 Multi -Site Management and Funding Agreement" ("Management Agreement") dated as of December 12, 2000. CNLM will be the primary contact for CSUSM's activity on the PROPERTY. TEMECULA is the successor to Butterfield Development as a party to the Management Agreement. F. CNLM & CSUSM shall designate a representative to act as the liaison between the parties. CSUSM: Gerardo Gonzalez Dean of Graduate Studies Associate Vice President for Research San Marcos, CA 92078 (760)750-4094 CNLM: Kim Klementowski Preserve Manager 27258 Via Industria, Suite B Temecula, CA 92590-3751 Page 1 of 13 NOW, THEREFORE, for good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto agree as follows: 1. TERM 1.1. INITIAL TERM The initial term of this Agreement shall be three (3) years, commencing on August 13, 2013, and ending on August 13, 2016, subject to extension and earlier termination as hereinafter provided. 1.2. TERMINATION This Agreement may be terminated at any time without cause, by either party, upon written notice to the other party at Least ninety (90) days prior to the desired termination date. 2. RESPONSIBILITIES AND AUTHORITY 2.1 CSUSM shall be responsible for maintaining all required approvals, permits and authorizations from all applicable government and private agencies for the PROPERTY. 2.2 OWNERSHIP AND MAINTENANCE OF PROPERTY The PROPERTY shall at all times be and remain the sole property of TEMECULA, and TEMECULA shall be responsible for any required maintenance or repairs, except for damages caused by CSUSM or its officers, agents or invitees. 2.3 RULES AND REGULATIONS CSUSM shall comply with all use and activity restrictions applicable to the PROPERTY as set forth in the Property Restrictions and the additional rules, regulations and restrictions on use and activity on the PROPERTY by CNLM described on Exhibit C. 2.4 CSUSM ACCESS TO PROPERTY CSUSM will place undergraduate and graduate students on the PROPERTY. Graduate students may visit the PROPERTY without a CSUSM faculty member present but only after they have received orientation to the PROPERTY by CNLM and after and upon the condition that their research or educational activity has been reviewed and approved by CNLM in adherance to Property Restrictions as set forth by the regulatory agencies. CSUSM will provide CNLM a list of Graduate Students who may access the PROPERTY without faculty supervision at the beginning of each semester. Page 2 of 13 3. RESPONSIBILITIES AND AUTHORITY OF CSUSM 3.1 RELEASE CSUSM shall obtain a release in the form of Exhibit B executed by each invitee or other person acting on behalf of CSUSM or using the PROPERTY, before such invitees are allowed to participate in educational or research activity on the PROPERTY. 3.2 OTHER FACILITIES AND EQUIPMENT CSUSM shall be responsible for furnishing all supplies and equipment required for its coursework, research and other activities of CSUSM and its invitees. 4. INSURANCE 4.1 TEMECULA shall procure and maintain General Liability Insurance, comprehensive or commercial form with $1,000,000 minimum limit for each occurrence and minimum limit of $2,000,000 general Aggregate. 4.2 The California State University system has elected to be insured for its General Liability Exposures through the self-insured CSU Risk Management Authority. 4.3 CSUSM shall provide professional and personal general liability coverage for STUDENTS enrolled in covered academic courses for academic credit, through the Student Academic Field Experience for Credit Liability Insurance Program (SAFECLIP). The coverage limits under this program are $1,000,000.00 for each loss and $2,000,000.00 Aggregate for all Covered Parties and not per student. Any affiliate institution to which the Named Insured is obligated by written Agreement to provide such coverage as is afforded by this policy, shall be named as an additional insured. 4.4 CSUSM shall provide professional, personal general liability, and educator's errors and omissions liability coverage for STUDENTS enrolled in Nursing, Allied Health, Social Work, or Education credential programs performing community service or work for academic credit, through the Student Professional Liability Insurance Program (SPLIP). The coverage limits under this program are $1,000,000.00 for each loss and $3,000,000.00 Aggregated for all covered parties, and not per STUDENT. Any affiliate institution to which the Named Insured is obligated by written Agreement to provide such coverage as is afforded by this policy, shall be named as an additional insured. Page 3 of 13 5. GENERAL PROVISIONS 5.1 SURVIVAL Upon termination of this Agreement for any reason, the terms, provisions, representations and warranties contained in this Agreement shall survive expiration or early termination of this agreement. 5.2 NOTICES Any notice, request, demand or other communication required or permitted to be given hereunder shall be in writing, unless otherwise provided, and shall be deemed duly given if delivered personally or by courier (effective on delivery) or sent by certified mail, postage prepaid (effective five days after mailing), addressed to the parties as follows: CNLM: 27258 Via Industria, Suite B Temecula, CA 92590-3751 Attention: Kim Klementowski TEMECULA: 41000 Main Street Temecula, CA 92590 Attention: City Manager CSUSM: California State University, San Marcos Attention: Procurement Services San Marcos, California 92096 5.3 INDEMNIFICATION TEMECULA shall hold harmless and indemnify CSUSM, its elected officials, officers, employees, servants, invitees, designated volunteers, with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) including but not limited to, Damages relating to death or injury to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions TEMECULA or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of CSUSM or any of its officers, employees, subcontractors, or agents, as determined by final arbitration or court decision or by the agreement of the parties. CSUSM shall hold harmless and indemnify TEMECULA, Center for Natural Lands Management, their respective elected officials, officers, employees, servants, invitees, designated volunteers with respect to any and all claims, demands, damages, liabilities, losses, costs or expenses, including attorneys' fees and costs of defense (collectively, "Damages" hereinafter) including but not limited to, Damages relating to death or injury Page 4 of 13 to any person and injury to any property, which arise out of, pertain to, or relate to acts or omissions of CSUSM or any of its officers, employees, subcontractors, or agents in the performance of this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of TEMECULA or any of its officers, employees, subcontractors, or agents, as determined by final arbitration or court decision or by the agreement of the parties. 5.4 CAUSES BEYOND PARTIES' CONTROL Each party shall be excused from the performance and observance of its obligations pursuant to this Agreement to the extent that it is affected by war, riot, insurrection, strike, lockout, governmental action, boycott, fire, flood, epidemic, earthquake, act of God, inclement weather, force majeure or any other cause reasonably beyond the control of such party. All records maintained by CSUSM and TEMECULA are potentially subject to disclosure under the California Public Records Act, including both electronic and hard copy, unless they fall into a clearly authorized exception. 5.5 EXHIBITS The following exhibits, attached hereto and referred to herein are incorporated by reference herein as though set forth in full Exhibit A Description of PROPERTY Exhibit 13 Release of Liability Exhibit C Rules and Regulations Use Of PROPERTY 5.6 ENTIRE AGREEMENT This Agreement sets forth the entire agreement between the parties with respect to the subject matter hereof and shall govern the respective duties and obligations of the parties. 5.7 AMENDMENTS No alteration or variation of the terms of the Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or Contract not incorporated here in shall be binding on any of the parties hereto. 5.8 GOVERNING LAW To the extent not inconsistent with applicable federal law, this Contract shall be construed in accordance with and governed by the laws of the State of California. 5.9 ASSIGNMENT Without the prior written consent of CSUSM, the Agreement is not assignable by TEMECULA either in whole or in part. Without the prior written consent of TEMECULA, the Agreement is not assignable by CSUSM either in whole or in part. Page 5 of 13 5.10 TIME OF THE ESSENCE Time is of the essence of this Agreement and all terms and conditions hereof. 5.11 INTERPRETATION OF AGREEMENT This Agreement shall be interpreted and construed according to its fair meaning and intent, and not strictly for or against either party. 5.12 FURTHER ASSURANCES The parties hereto agree to cooperate with each other and execute any documents, including but not limited to permits, reasonably necessary to carry out the intent and purposes of this Agreement. 5.13 ENDORSEMENT Nothing contained in this Agreement shall be construed as conferring on any party hereto, any right to use the other party's name as an endorsement of product/service or to advertise, promote or otherwise market any product or service without the prior written consent of the other party. Furthermore nothing in this Agreement shall be construed as endorsement of any commercial product or service by CSUSM, TEMECULA, their officers or employees. 5.14 AUTHORITY. The person or persons executing this Agreement on behalf of CUSUM and the City of Temecula warrant and represent that he or she has the authority to execute this Agreement on behalf of the respective party and has the authority to bind said party to the performance of its obligations hereunder. By signature below, CSUSM and TEMECULA agree to the terms and conditions set forth above. CALIFORNL&'STATE UN VERSITY, SAN MARCOS By: `v V7h( `C Dr. Y,inda Hawk Vice President Finance & Administrative Services CITY OF TEMECULA By: Mike Naggar Mayor Page 6of13 Attest: Susan W. Jones, MMC City Clerk Peter M. Thorson City Attorney DB Page 7 of 13 if P11 yme ft ��/:. �scr-` f� L .• .;1104...., o R� ,�,. 1110 11, 0, w+ti: 'nr • . -•,,.a,..,491! Y , a:; . hy,. , . , ., '. "��.1iP1 :t; Pace 8 of 13 Exhibit B Release Of Liability RELEASE OF LIABILITY, PROMISE NOT TO SUE, ASSUMPTION OF RISK AND AGREEMENT TO PAY CLAIMS Activity: Activity Date(s) and Time(s): Activity Location(s): Roripaugh Ranch Preserve In consideration for being allowed to participate in this Activity, on behalf of myself and my next of kin, heirs and representatives, I release from all liability and promise not to sue the State of California, the Trustees of The California State University, California State University, San Marcos, City of Temecula, and their respective employees, officers, directors, volunteers and agents (collectively "University and City") from any and all claims, including claims of the University's or City's negligence, resulting in any physical or psychological injury (including paralysis and death), illness, damages, or economic or emotional loss I may suffer because of my participation in this Activity, including travel to, from and during the Activity. I am voluntarily participating in this Activity. I am aware of the risks associated with traveling to/from and participating in this Activity, which include but are not limited to physical or psychological injury, pain, suffering, illness, disfigurement, temporary or permanent disability (including paralysis), economic or emotional loss, and/or death. I understand that these injuries or outcomes may arise from my own or other's actions, inaction, or negligence; conditions related to travel; or the condition of the Activity location(s). Nonetheless, I assume all related risks, both known or unknown to me, of my participation in this Activity, including travel to, from and during the Activity. I agree to hold the University harmless from any and all claims, including attorney's fees or damage to my personal property, that may occur as a result of my participation in this Activity, including travel to, from and during the Activity. If the University or City incurs any of these types of expenses, I agree to reimburse the University. If I need medical treatment, I agree to be financially responsible for any costs incurred as a result of such treatment. I am aware and understand that I should carry my own health insurance. I am 18 years or older. I understand the legal consequences of signing this document, including (a) releasing the University and/or City from all liability, (b) promising not to sue the University and/or City, (c) and assuming all risks of participating in this Activity, including travel to, from and during the Activity. I understand that this document is written to be as broad and inclusive as legally permitted by the State of California. I agree that if any portion is held invalid or unenforceable, I will continue to be bound by the remaining terms. I have read this document, and I am signing it freely. No other representations concerning the legal effect of this document have been made to me. Participant Signature: Participant Name (print): Date: Page 9 of 13 Emergency Contact (print): Phone: RELEASE OF LIABILITY, PROMISE NOT TO SUE, ASSUMPTION OF RISK AND AGREEMENT TO PAY CLAIMS Page 10 of 13 If Participant is under 18 years of age: I am the parent or legal guardian of the Participant. I understand the legal consequences of signing this document, including (a) releasing the University and City from all liability on my and the Participant's behalf, (b) promising not to sue on my and the Participant's behalf, (c) and assuming all risks of the Participant's participation in this Activity, including travel to, from and during the Activity. I allow Participant to participate in this Activity. I understand that I am responsible for the obligations and acts of Participant as described in this document. I agree to be bound by the terms of this document. I have read this two-page document, and I am signing it freely. No other representations concerning the legal effect of this document have been made to me. Signature of Minor Participant's Parent/Guardian Date Name of Minor Participant's Parent/Guardian (print) Phone Minor Participant's Name (print) Page 11 of 13 EXHIBIT C Rules And Regulations Use Of PROPERTY Conservation Values The Roripaugh Ranch Preserve ("PROPERTY") was established under the Assessor's District 161 Habitat Conservation Plan (AD 161 HCP) as mitigation for destruction of sensitive species habitat resulting from a variety of local development and infrastructure projects. The PROPERTY contains 201 acres of sage scrub, riparian, and nonnative grasslands, including over one mile of the Santa Gertrudis Creek and is home to many species of plants and animals. The federally threatened coastal California gnatcatcher (CAGN) breeds within approximately 100 acres of Riversidean sage scrub vegetation, along with other sensitive species such as Bell's sage sparrow and rufous -crowned sparrow. Other sensitive species that utilize the diverse habitats include Cooper's hawks, white-tailed kites, Western spadefoot toad, horned larks, and burrowing owls. Biologically, the PROPERTY is managed as a single unit along with the Johnson Ranch Preserve (JRP) and as such, biotic monitoring and management is often performed in continuity with JRP with no regards to property boundaries. The PROPERTY is managed by CNLM under a Management Funding Agreement dated as of December 12, 2000. Protection of Conservation Values CNLM will continue to work with California State University — San Marcos (CSUSM) during the initial license agreement period to determine what educational and research activities, with priority given to the former, would be consistent with protection of the PROPERTY's conservation values. This would also include developing protocols for review of proposed educational and research use and an evaluation of CNLM and CSUSM staff resources that would be involved in this relationship. The United States Fish and Wildlife Service and the California Department of Fish and Wildlife (formerly Department of Fish and Game) (together, the regulatory agencies) have jurisdiction over the conservation values on this PROPERTY and would be involved in approval of the protocols or guidelines developed. Prohibited Activities at Roripaugh Ranch PROPERTY The following activities, whether for research, educational or otherwise, are inconsistent with the protection of conservation values on the PROPERTY and are thus prohibited: 1. Any activities that would substantially change the habitat in a way that would undermine or threaten the conservation values 2. Activities that would alter the topography or hydrology of the Preserve 3. Planting, introduction, dispersal, or enhancement of nonnative plant or animal species 4. Introduction of native species not known to currently or historically exist on the preserve (unless this was for the purposes of reintroduction or species expansion, and conducted under a reintroduction plan approved by CNLM and the regulatory agencies) Page 12of13 5. Removal from the Preserve of any native wildlife or plant species or substantial quantities of soil or water (except as approved by CNLM, in small quantities, such as plant vouchering or collection of native plants for propagation) 6. Recreation activities including, but not limited, to hiking, horseback riding, biking, and hunting (N.B. Hiking/walking would be allowed as a necessary activity for any educational or research use) 7. Commercial or industrial uses 8. Construction or placement of any building or structure (unless specifically approved by CNLM such as a low footprint weather monitoring station) 9. Motorized vehicles, except by CNLM and CSU -SM for management, monitoring, research, and classroom access. All vehicles will remain on the existing dirt roads. Vehicle use may also have restrictions by time of year. 10. Placing of personal articles, soil, ashes, refuse, wastes, sewage or other debris 11. Use of pesticides, herbicides, and rodenticides, or other chemicals except as permitted by CNLM and in compliance with State of California in the control of nonnative invasive plants 12. Filling, dumping, excavating, draining, dredging, mining, drilling, removing or exploring for or extracting minerals, loam, soil, sands, gravel, rocks, or other material on or below the surface of the Preserve 13. Prescribed burning or use of fire/open flames 14. Removing, destroying, or cutting of trees, shrubs or other vegetation, except as required by law for 1) fire breaks, 2) maintenance of existing road, 3) prevention or treatment of disease and only as permitted by CNLM for management purposes 15. Engaging in any use or activity that may violate, or may fail to comply with, any relevant federal, state, or local laws, regulations, and policies applicable to CNLM, CSU -SM, the Preserve, or the use or activity in question 16. Livestock grazing except as performed by or under the direction of CNLM staff for Preserve management purposes 17. Interference with CNLM required management and monitoring activities or those that have been undertaken as part of USFWS and CDFW approved adaptive management plan CNLM may impose additional restrictions on the use of the PROPERTY upon not less than thirty (30) days notice to City and CSUSM. The City Manager is hereby authorized to enter into an amendment with CSUSM on behalf of the City to implement such additional restrictions. Page 13 of 13 Item No. 7 Approvals City Attorney Finance Director Public Works Director CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: August 13, 2013 SUBJECT: Temecula Valley Convention & Visitors Bureau Fiscal Year 2013-14 Marketing Agreement PREPARED BY: Christine Damko, Economic Development Analyst RECOMMENDATION: Approve the Marketing Agreement with Temecula Valley Convention & Visitors Bureau for publication and distribution of the Temecula Valley Tourism Rack Brochure/Map and for film commission services in the amount of $45,000 for Fiscal Year 2013-14. BACKGROUND: Temecula is an attractive tourism destination offering a host of appealing events, activities and attractions. In order to entice visitors from Los Angeles, San Diego and Orange Counties to include Temecula in their day trip or vacation plans, the tourism rack brochure/map was created. The publication and distribution of the Temecula Valley Tourism Rack Brochure/Map is currently designed for a very specific drive market; primarily for the leisure traveler who already has their vacation plans scheduled, but might be looking for day trip activities to add to their itinerary. This brochure/map is not designed to generate overnight stays for this immediate traveler, but may plant the seed for future overnight stays. The day-tripper (known as the leisure traveler, who dines, shops, plays golf, etc.) still plays a vital and important role for Temecula's economy. An additional service is to incorporate a Temecula Film Commission to serve as a one-stop office for film and television permit support and facilitation, location assistance and filming resources throughout Temecula. The Bureau will accomplish this through a targeted marketing strategy, promotion of a film commission website, familiarization (FAM) tours, and partnering with local tourism businesses. The Bureau will partner directly with state and regional film commissions. The Economic Development Committee consisting of Council Member Chuck Washington and Council Member Ron Roberts met to discuss the Economic Development Sponsorship Funding requests on March 20, 2013. The Committee recommended approval of $45,000 for the Temecula Valley Tourism Rack Brochure/Map and its distribution and for Film Commission services. The City Council approved this funding in the Fiscal Year 2013-14 Operating Budget. The beautifully designed rack brochure provides information on Old Town, Wine Country, Pechanga, local hotels and accommodations, recreation, shopping, City facilities, activities and events. In addition, these publications help drive business to the Temecula Valley Convention & Visitor's Bureau, Temecula Valley Winegrowers Association and City of Temecula websites. The tourism rack brochure/map is distributed by the Temecula Valley Convention & Visitors Bureau, Temecula Valley Chamber of Commerce, and the City of Temecula, and is distributed at trade shows. It is also included in the City's business kit. The Temecula Valley Convention & Visitors Bureau plans to produce 200,000 rack brochures/maps. FISCAL IMPACT: Adequate funds for the Temecula Valley Convention & Visitors Bureau Tourism Rack Brochure/Map and film commission services have been included in the Fiscal Year 2013-14 Operating Budget for the recommended amount of $45,000. ATTACHMENTS: Operating Agreement OPERATING AGREEMENT BETWEEN CITY OF TEMECULA AND TEMECULA VALLEY CONVENTION AND VISITORS BUREAU THIS AGREEMENT is made and effective as of 13th of August 2013, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Temecula Valley Convention & Visitors Bureau ("TVCVB"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. RECITALS This Agreement is made with respect to the following facts and purposes which each of the parties acknowledge and agree are true and correct: a. The City is desirous of promoting its advantages as a business, industrial, tourist and resident center; disseminating information relative thereto, and of properly following up and giving consideration to inquiries made relative to the various activities of City of Temecula and its possibilities as such to residential, industrial, tourist and business interests. b. The TVCVB has special knowledge, experience and facilities for disseminating tourist information; and is organized for and equipped to carry on promotional activities on behalf of City; and to publicize and exploit its tourism advantages. c. Such activities are recognized by law as being in the public interest and serving public purpose. 2. TERM This Agreement shall commence on July 1, 2013, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2014, unless sooner terminated pursuant to the provisions of this Agreement. 3. SERVICES TVCVB shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. TVCVB shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 4. PERFORMANCE TVCVB shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. TVCVB shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of TVCVB hereunder in meeting its obligations under this Agreement. 5. PAYMENT a. The City agrees to pay TVCVB in accordance with the services to be provided, as set forth in Exhibit A attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. This amount shall not exceed Forty Five Thousand Dollars and 00/100 ($45,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. TVCVB shall riot be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Director of Public Works. TVCVB shall be compensated for any additional services in the amounts and in the mariner as agreed to by the Director of Public Works and TVCVB at the time City's written authorization is given to TVCVB for the performance of said services. c. TVCVB will submit an invoice for actual services performed. Payment shall be made thirty (30) days of receipt of the invoice. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the TVCVB at least ten (10) days prior written notice. Upon receipt of said notice, the TVCVB shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall riot make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to TVCVB the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the TVCVB will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 7. DEFAULT OF TVCVB a. The TVCVB's failure to comply with the provisions of this Agreement shall constitute a default. In the event that TVCVB is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating TVCVB for any work performed after the date of default and can terminate this Agreement immediately by written notice to the TVCVB . If such failure by the TVCVB to make progress in the performance of work hereunder arises out of causes beyond the TVCVB 's control, and without fault or negligence of the TVCVB, it shall not be considered a default. b. If the Director of Public Works or his delegate determines that the TVCVB is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the TVCVB with written notice of the default. The TVCVB shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the TVCVB fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 8. OWNERSHIP OF DOCUMENTS a. TVCVB shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. TVCVB shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. TVCVB shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the TVCVB. With respect to computer files containing data generated for the work, TVCVB shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 9. INDEMNIFICATION The TVCVB agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of TVCVB 's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 10. INSURANCE REQUIREMENTS TVCVB shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the TVCVB , its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the TVCVB owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the TVCVB has no employees while performing under this Agreement, worker's compensation insurance is not required, but TVCVB shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. TVCVB shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the TVCVB; products and completed operations of the TVCVB; premises owned, occupied or used by the TVCVB; or automobiles owned, leased, hired or borrowed by the TVCVB. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the TVCVB's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the TVCVB's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The TVCVB 's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the TVCVB shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. TVCVB shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the TVCVB's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 11. INDEPENDENT CONTRACTOR a. TVCVB is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of TVCVB shall at all times be under TVCVB's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of TVCVB or any of TVCVB's officers, employees, or agents except as set forth in this Agreement. TVCVB shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. TVCVB shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to TVCVB in connection with the performance of this Agreement. Except for the fees paid to TVCVB as provided in the Agreement, City shall not pay salaries, wages, or other compensation to TVCVB for performing services hereunder for City. City shall not be liable for compensation or indemnification to TVCVB for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The TVCVB shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The TVCVB shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the TVCVB to comply with this section. 13. RELEASE OF INFORMATION a. All information gained by TVCVB in performance of this Agreement shall be considered confidential and shall not be released by TVCVB without City's prior written authorization. TVCVB , its officers, employees, agents or subcontractors, shall not without written authorization from the Director of Public Works or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided TVCVB gives City notice of such court order or subpoena. b. TVCVB shall promptly notify City should TVCVB, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent TVCVB and/or be present at any deposition, hearing or similar proceeding. TVCVB agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by TVCVB. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 14. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing and Delivery Address: City of Temecula Attn: Director of Public Works 41000 Main Street Temecula, CA 92590 To TVCVB: Temecula Valley Convention & Visitors Bureau Attn: Kimberly Adams, President/CEO 28690 Mercedes St. #A Temecula, CA 92590 15. ASSIGNMENT The TVCVB shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, TVCVB's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the TVCVB. 16. LICENSES At all times during the term of this Agreement, TVCVB shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 17. GOVERNING LAW The City and TVCVB understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 18. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the TVCVB , or TVCVB 's sub -contractors for this project, during his/her tenure or for one year thereafter. The TVCVB hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the TVCVB or TVCVB's sub -contractors on this project. TVCVB further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 19. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 20. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of TVCVB warrants and represents that he or she has the authority to execute this Agreement on behalf of the TVCVB and has the authority to bind TVCVB to the performance of its obligations hereunder. The Director of Public Works is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA TEMECULA VALLEY CONVENTION & VISITORS BUREAU (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Michael S. Naggar, Mayor Ken Westmyer, Chairman of the Board By: ATTEST: Kimberly Adams, President/CEO By: By: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney TVCVB By: Melody Brunsting, Secretary Bill Wilson, Treasurer Temecula Valley Convention & Visitors Bureau 28960 Mercedes St., Suite A Temecula, CA 92590 (951) 491-6085 EXHIBIT A SERVICES TO BE PROVIDED Temecula Valley Convention & Visitors Bureau (TVCVB) shall undertake, during the 2013-14 Fiscal Year, to carry on marketing/advertising promotional activities for the Leisure Travel Market on behalf of City and to particularly render the following services: 1. Produce 200,000 tourism rack brochures/maps. The TVCVB shall supply City with rack brochures to include in City's business attraction efforts at no cost to City. 2. Distribute the tourism rack brochure/map through certified rack service in Los Angeles, San Diego, Orange County, and Palm Springs, and include corporate markets for Phoenix, AZ, San Diego and Orange County. 3. The President and CEO of the TCVB shall provide to the Director of Public Works a copy of activities monthly report submitted to the TVCVB Board of Directors. Said report is requested by the second Wednesday of each month. 4. This agreement for the $45,000 of economic development funding does not require the TVCVB to provide a financial audit, as this requirement is satisfied through their annual financial audit they provide to the City pursuant to the current Management Agreement (relating to tMhe TVTBID). Item No. 8 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: August 13, 2013 SUBJECT: Award of a Construction Contract for Fire Station 84 Roof Replacement, PW 13-01 PREPARED BY: Avlin Odviar, Senior Engineer William Becerra, Associate Engineer RECOMMENDATION: 1. Award a Construction Contract to AWR, Inc. d/b/a All Weather Roofing, in the amount of $67,516, for Fire Station 84 Roof Replacement, PW13-01; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $6,751.60, which is equal to 10% of the contract amount; 3. Make a finding that the Fire Station 84 Roof Replacement, PW13-01, is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. BACKGROUND: The Fire Station 84 Roof Replacement, PW13-01, is included in the City Facilities Rehabilitation program. This project will replace the existing roof with a new asphalt shingle system on all sloped areas of the Fire Station 84 roof. On July 25, 2013 twelve bids were electronically opened and publicly posted on the City's on- line bidding service, PlanetBids. The results were as follows: Base Bid 1. AWR, Inc. d/b/a All Weather Roofing $67,516.00 2. Eberhard Benton Roofing $81,638.55 3. Commercial & Industrial Roofing Co., Inc. $101,858.00 4. TWM Roofing Inc. $109,785.00 5. Keeton Construction Co. non-responsive 6. Midwest Roofing Co. non-responsive 7. Sylvester Roofing Co. Inc. non-responsive 8. Rite -Way Roof Corporation non-responsive 9. WS Tech non-responsive 10. Best Contracting Services, Inc. non-responsive 11. Cool Roofing Systems, Inc. non-responsive 12. Anemos Enterprises, Inc. non-responsive Staff has reviewed the bid proposals and found AWR, Inc. d/b/a All Weather Roofing to be the lowest responsible bidder, based upon the base bid. AWR, Inc. d/b/a All Weather Roofing has public contracting experience and has completed similar projects for other agencies. The specifications and contract documents for this project incorporate the latest edition of the Greenbook. Referencing Section 2-3.2 Self Performance, the contractor must perform at least 50% of the contract work with its own organization. The bid submitted by Keeton Construction Company in the amount of $56,383 indicated that 70% of the contract work would be performed by subcontractors, so it is deemed as non-responsive. Staff has also deemed the bids submitted by Midwest Roofing Co., Sylvester Roofing Co. Inc., Rite -Way Roof Corporation, WS Tech, Best Contracting Services, Inc., Cool Roofing Systems, Inc., and Anemos Enterprises, Inc. as non-responsive because the City did not receive the original bid bond within the 24-hour period as required by the project specifications, Notice Inviting Bids - Section 7 and Instructions to Bidders — Section 2. Proposal, Item i. The Engineer's construction estimate for the Fire Station 84 Roof Replacement is $115,000. The specifications allow for a schedule of twenty (20) working days. The Multiple Species Habitat Conservation Plan (MSHCP) is an element of the Riverside County Integrated Project (RCIP) to conserve open space, nature preserves and wildlife to be set aside in some areas. It is designed to protect over 150 species and conserve over 500,000 acres in Western Riverside County. The City of Temecula is a permittee to the MSHCP and as such is required to abide by the Regional Conservation Authority's (RCA) Fee Remittance and Collection Policy adopted by Resolution 07-04 on September 10, 2007. The RCA is a joint regional authority formed by the County and the Cities to provide primary policy direction for implementation of the MSHCP. Beginning July 1, 2008, the RCA required that locally funded Capital Improvement Projects contribute applicable MSHCP fees within 90 -days of construction contract award. Fees outside the public right of way are calculated on a cost per acre of disturbed area basis, while fees for typical right-of-way improvements projects are 5% of construction costs. The Fire Station 84 Roof Replacement involves replacement of an existing roof; therefore, the project is exempt from the 5% MSHCP fees. FISCAL IMPACT: Fire Station 84 Roof Replacement. PW13-01, is identified in the City's Capital Improvement Program (CIP) budget for Fiscal Years 2014-18 as part of the City Facilities Rehabilitation program and is funded with Capital Project Reserves. Adequate funds are available in the project account 210.165.701 to cover the cost of the contract $67,516.00, plus the contingency amount of $6,751.60 for a total amount of $74,267.60. ATTACHMENTS: 1. Contract 2. Project Description 3. Project Location CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACT FOR FIRE STATION 84 ROOF REPLACEMENT PROJECT NO. PW13-01 THIS CONTRACT, made and entered into the 13`" day of August, 2013 by and between the City of Temecula, a municipal corporation, hereinafter referred to as "CITY", and AWR, Inc. dba All Weather Roofing, hereinafter referred to as "CONTRACTOR." WITNESSETH: That CITY and CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACT DOCUMENTS. The complete Contract includes all of the Contract Documents, to wit: Notice Inviting Bids, Instructions to Bidders, Proposal, Performance Bond, Labor and Materials Bond, Plans and Specifications entitled FIRE STATION 84 ROOF REPLACEMENT, PROJECT NO. PW13-01, Insurance Forms, this Contract, and all modifications and amendments thereto, the State of California Standard Plans and Specifications, (latest edition), issued by the California Department of Transportation, where specifically referenced in the Plans, Special Provisions, and Technical Specifications, and the latest version of the Standard Specifications for Public Works Construction, including all supplements as written and promulgated by Public Works Standards, Inc (hereinafter, "Standard Specifications") as amended by the General Specifications, Special Provisions, and Technical Specifications for FIRE STATION 84 ROOF REPLACEMENT, PROJECT NO. PW13-01. Copies of these Standard Specifications are available from the publisher: BNi Building News Division of BNi Publications, Inc. 1612 South Clementine St. Anaheim, California 92802 (714) 517-0970 The Standard Specifications will control the general provisions, construction materials, and construction methods for this Contract except as amended by the General Specifications, Special Provisions, and Technical Specifications for FIRE STATION 84 ROOF REPLACEMENT, PROJECT NO. PW13-01. In case of conflict between the Standard Specifications and the other Contract Documents, the other Contract Documents shall take precedence over, and be used in lieu of, such conflicting portions. Where the Contract Documents describe portions of the work in general terms, but not in complete detail, it is understood that the item is to be furnished and installed completed and in place and that only the best general practice is to be used. Unless otherwise specified, the CONTRACTOR shall furnish all labor, materials, tools, equipment, and incidentals, and do all the work involved in executing the Contract. The Contract Documents are complementary, and what is called for by anyone shall be as binding as if called for by all. Any conflict between this Contract and any other Contract Document shall be resolved in favor of this Contract. 2. SCOPE OF WORK. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following: FIRE STATION 84 ROOF REPLACEMENT, PROJECT NO. PW13-01 All of said work to be performed and materials to be furnished shall be in strict accordance with the Drawings and Specifications and the provisions of the Contract Documents hereinabove enumerated and adopted by CITY. 3. CITY APPROVAL. All labor, materials, tools, equipment, and services shall be furnished and work performed and completed under the direction and supervision, and subject to the approval of CITY or its authorized representatives. 4. CONTRACT AMOUNT AND SCHEDULE. The CITY agrees to pay, and CONTRACTOR agrees to accept, in full payment for, the work agreed to be done, the sum of: SIXTY SEVEN THOUSAND FIVE HUNDRED SIXTEEN DOLLARS and NO CENTS ($ 67,516.00), the total amount of the base bid. CONTRACTOR agrees to complete the work in a period not to exceed TWENTY (20) working days, commencing with delivery of a Notice to Proceed by CITY. Construction shall not commence until bonds and insurance are approved by CITY. 5. CHANGE ORDERS. All change orders shall be approved by the City Council, except that the City Manager is hereby authorized by the City Council to make, by written order, changes or additions to the work in an amount not to exceed the contingency as established by the City Council. 6. PAYMENTS A. LUMP SUM BID SCHEDULE: Before submittal of the first payment request, the CONTRACTOR shall submit to the Director of Public Works a schedule of values allocated to the various portions of the work, prepared in such form and supported by such data to substantiate its accuracy as the Director of Public Works may require. This schedule, as approved by the Director of Public Works, shall be used as the basis for reviewing the CONTRACTOR's payment requests. B. UNIT PRICE BID SCHEDULE: Pursuant to Section 20104.50 of the Public Contract Code, within thirty (30) days after submission of a payment request to the CITY, the CONTRACTOR shall be paid a sum equal to ninety-five percent (95%) of the value of the work completed according to the bid schedule. Payment request forms shall be submitted on or about the thirtieth (30th) day of each successive month as the work progresses. The final payment, if unencumbered, or any part thereof unencumbered, shall be made sixty (60) days after acceptance of final payment and the CONTRACTOR filing a one-year Warranty and an Affidavit of Final Release with the CITY on forms provided by the CITY. C. Payments shall be made on demands drawn in the manner required by law, accompanied by a certificate signed by the City Manager, stating that the work for which payment is demanded has been performed in accordance with the terms of the Contract, and that the amount stated in the certificate is due under the terms of the Contract. Partial payments on the Contract price shall not be considered as an acceptance of any part of the work. D. Interest shall be paid on all undisputed payment requests not paid within thirty (30) days pursuant to Public Contracts Code Section 20104.50. Public Contract Code Section 7107 is hereby incorporated by reference. 7. LIQUIDATED DAMAGES — EXTENSION OF TIME. In accordance with Government Code Section 53069.85, CONTRACTOR agrees to forfeit and pay to CITY the sum of one thousand dollars ($1,000.00) per day for each calendar day completion is delayed beyond the time allowed pursuant to Paragraph 4 of this Contract. Such sum shall be deducted from any payments due to or to become due to CONTRACTOR. CONTRACTOR will be granted an extension of time and will not be assessed liquidated damages for unforeseeable delays beyond the control of, and without the fault or negligence of, the CONTRACTOR including delays caused by CITY. Within ten (10) calendar days of the occurrence of such delay, CONTRACTOR shall give written notice to CITY. Within thirty (30) calendar days of the occurrence of the delay, CONTRACTOR shall provide written documentation sufficient to support its delay claim to CITY. CONTRACTOR'S failure to provide such notice and documentation shall constitute CONTRACTOR'S waiver, discharge, and release of such delay claims against CITY. 8. WAIVER OF CLAIMS. On or before making each request for payment under Paragraph 6 above, CONTRACTOR shall submit to CITY, in writing, all claims for compensation as to work related to the payment. Unless the CONTRACTOR has disputed the amount of the payment, the acceptance by CONTRACTOR of each payment shall constitute a release of all claims against the CITY related to the payment. CONTRACTOR shall be required to execute an affidavit, release, and indemnity agreement with each claim for payment. 9. PREVAILING WAGES. Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contract, from the Director of the Department of Industrial Relations. These rates are available from the California Department of Industrial Relation's Internet Web Site at http://www.dir.ca.gov. CONTRACTOR shall post a copy of such wage rates at the job site and shall pay the adopted prevailing wage rates as a minimum. CONTRACTOR shall comply with the provisions of Section 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, CONTRACTOR shall forfeit to the CITY, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Contract, by him or by any subcontractor under him, in violation of the provisions of the Contract. 10. TIME OF THE ESSENCE. Time is of the essence in this contract. 11. INDEMNIFICATION. All work covered by this Contract done at the site of construction or in preparing or delivering materials to the site shall be at the risk of CONTRACTOR alone. CONTRACTOR agrees to save, indemnify, hold harmless and defend CITY OF TEMECULA, TEMECULA COMMUNITY SERVICES DISTRICT, and/or SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, its officers, employees, and agents, against any and all liability, injuries, or death of persons (CONTRACTOR's employees included) and damage to property, arising directly or indirectly out of the obligations herein undertaken or out of the operations conducted by CONTRACTOR, save and except claims or litigations arising through the sole active negligence or sole willful misconduct of the CITY. The CONTRACTOR shall indemnify and be responsible for reimbursing the CITY for any and all costs incurred by the CITY as a result of Stop Notices filed against the project. The CITY shall deduct such costs from Progress Payments or final payments due to the CONTRACTOR. The CONTRACTOR shall defend and indemnify (including the appointment of competent defense counsel) the CITY from any claims, demands, legal proceedings, writs of mandate, and the like, initiated by any third parties challenging the award of this Contract to the CONTRACTOR. 12. GRATUITIES. CONTRACTOR warrants that neither it nor any of its employees, agents, or representatives has offered or given any gratuities or promises to CITY's employees, agents, or representatives with a view toward securing this Contract or securing favorable treatment with respect thereto. 13. CONFLICT OF INTEREST. CONTRACTOR warrants that none of its partners, members or shareholders are related by blood or marriage to any employee of the CITY who has participated in the development of the specifications or approval of this project or who will administer this project nor are they in any way financially associated with any CITY officer or employee, or any architect, engineer, or other preparers of the Drawings and Specifications for this project. CONTRACTOR further warrants that no person in its employ nor any person with an ownership interest in the CONTRACTOR has been employed by the CITY within one year of the date of the Notice Inviting Bids. 14. CONTRACTOR'S AFFIDAVIT. After the completion of the work contemplated by this Contract, CONTRACTOR shall file with the City Manager, its affidavit stating that all workmen and persons employed, all firms supplying materials, and all subcontractors upon the Project have been paid in full, and that there are no claims outstanding against the Project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 15. NOTICE TO CITY OF LABOR DISPUTES. Whenever CONTRACTOR has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of the Contract, CONTRACTOR shall immediately give notice thereof, including all relevant information with respect thereto, to CITY. 16. BOOKS AND RECORDS. CONTRACTOR's books, records, and plans or such part thereof as may be engaged in the performance of this Contract, shall at all reasonable times be subject to inspection and audit by any authorized representative of the CITY. 17. INSPECTION. The work shall be subject to inspection and testing by CITY and its authorized representatives during manufacture and construction and all other times and places, including without limitation, the plants of CONTRACTOR and any of its suppliers. CONTRACTOR shall provide all reasonable facilities and assistance for the safety and convenience of inspectors. All inspections and tests shall be performed in such manner as to not unduly delay the work. The work shall be subject to final inspection and acceptance notwithstanding any payments or other prior inspections. Such final inspection shall be made within a reasonable time after completion of the work. 18. DISCRIMINATION. CONTRACTOR represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 19. GOVERNING LAW. The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Contract and also govern the interpretation of this Contract. Any litigation concerning this Contract shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event of litigation between the parties concerning this Contract, the prevailing party as determined by the Court, shall be entitled to actual and reasonable attorney fees and litigation costs incurred in the litigation. 20. PROHIBITED INTEREST. No member, officer, or employee of the City of Temecula or of a local public body who has participated in the development of the specifications or approval of this project or will administer this project shall have any interest, direct or indirect, in the contract or the proceeds thereof during his/her tenure or for one year thereafter. Furthermore, the contractor/consultant covenants and agrees to their knowledge that no board member, officer or employee of the City of Temecula has any interest, whether contractual, non -contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Temecula, and that if any such interest comes to the knowledge of either party at any time, a full and complete disclosure of all such information will be made, in writing, to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1220) of Division 4 of Title I of the Government Code of the State of California. 21. ADA REQUIREMENTS. By signing this contract, Contractor certifies that the Contractor is in total compliance with the Americans with Disabilities Act of 1990, Public Law 101- 336, as amended. 22. WRITTEN NOTICE. Any written notice required to be given in any part of the Contract Documents shall be performed by depositing the same in the U.S. Mail, postage prepaid, directed to the address of the CONTRACTOR as set forth in the Contract Documents, and to the CITY addressed as follows: Greg Butler Director of Public Works/City Engineer City of Temecula 41000 Main Street Temecula, CA 92590-3606 IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed on the date first above written. DATED: CONTRACTOR AWR, Inc. dba All Weather Roofing 229 N. Loma Place Upland, CA 91786 (909) 981-6498 By: Stephen Roberts President By: Jeremy Roberts Office Manager (Signatures of two corporate officers required for Corporations) DATED: CITY OF TEMECULA ATTEST: Susan W. Jones, MMC, City Clerk APPROVED AS TO FORM: Peter M. Thorson, City Attorney By: Michael S. Naggar, Mayor 2016-17 2014-15 City of Temecula Capital Improvement Budget Fiscal Year 2014-18 CITY FACILITIES REHABILITATION infrastructure Other Project Project Description: This project facilitates rehabilitation projects at City owned and operated facilities such as the City Hall, Civic Center, Community Recreation Center, Field Operations Center, Escallier House & Barn, Harveston Center, Mary Phillips Senior Center, Mercantile Building, Old Town Parking Garage, Old Town Sixth Street Parking Lot, S.A.F.E., Temecula Children's Museum, Temecula Community Center, Temecula Public Library, Temecula Valley Museum, Temecula Wedding Chapel, pool and locker room at Temecula Elementary School, and Maintenance Facility. The rehabilitation could include, but is not limited to, parking lot rehabilitation and light replacements, heating ventilation and air conditioner (HVAC) upgrades, roof repairs, carpet replacement, cabinet re-facing/replacement, re -stucco, concrete repairs, and replacement of fences. Benefit / Core Value: This project minimizes emergency repair costs, prolongs the service life of facilities, and upgrades aging facility components. In addition, this project satisfies the City's Core Values of Healthy and Livable City and A Safe and Prepared Community. Project Status: A priority list of rehabilitation projects has been developed. Rehabilitation of projects are completed on an ongoing basis. Department: Public Works -Account No. 210.165.701 Level: I Project Cost: Fiscal Year Prior Years Ended2013 2013-14 Actual Can -saver Adopted 2014-15 2015-16 2016-17 2017-18 Total Project Expenclttres Budget Appnopxiaticn Projected Projected Projected Projected Cost Admiristrdic r $ 9,086 $ 65,914 $ 75,000 $ 75,000 1 $ 75,000 $ 75,000 $ 375,000 Construction $ 97,126 $ 277,874 $ 375,000 $375,000 $375,000 $375,000 $ 1,875,000 Design $ - $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 250,000 Totals $ 106,212 $ 393,788 $ 500,000 $500,000 $500,000 $500,000 $ - $ 2,500,000 Fiscal Year Source of FundsPrior Years Ended 2013 2013-14 Actual Can -saver Adopted 2014-15 2015-16 2016-17 2017-18 Total Project Expendtixes Budget Appnopxiaticn Projected Projected Projected Projected Cost C apitd Project Reserves $ 106,212 $ 393,788 $ 500,000 $500,000 $ 1,500,000 Unspecified" $ 500,000 $ 500,000 $ 1,000,000 Total Rnci ng: $ 106,212 $ 393,788 $ 500,000 $500,000 $500,000 $500,000 $ - $ 2,500,000 Future Operation & Maintenance Costs 2013-14 *Prrject cannot be constructed until a in:ling sa rce is identified. 81 2015-16 2017-18 PW1 3-01 FIRE STATION 84 ROOF REPLACEMENT STAGING AREA PROJECT SITE ---, vtO pO Item No. 9 CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Greg Butler, Director of Public Works/City Engineer DATE: August 13, 2013 Authorize Temporary Street Closures for the Temecula Valley Grand Prix Bicycle Race — Butterfield Stage Road and Murrieta Hot Springs Road (at the request of SUBJECT: Council Member Ron Roberts) PREPARED BY: Steve Charette, Associate Engineer RECOMMENDATION: Receive and file a proposed action by the City Manager to temporarily close certain streets for: THE TEMECULA VALLEY GRAND PRIX BICYCLE RACE BACKGROUND: The Temecula Valley Grand Prix Bicycle Race, a proposed special event, necessitates the physical closure of certain roads within the Roripaugh Ranch area to provide for the safety of pedestrians and bicyclists. The event is scheduled for Saturday, August 31, 2013, during the hours of 7:30 a.m. and 2:30 p.m., with an estimated number of participants of approximately 800 to 1,500. Actual road closures will occur between 6:45 a.m. and 3:00 p.m. Registration and parking of cars will occur along Murrieta Hot Springs Road. The actual race will be run along Butterfield Stage Road with U-turns at the intersections of Murrieta Hot Spring Road and Calle Chapos. The road closure will take place within portions of Butterfield Stage Road and Murrieta Hot Springs Road and will consist of the following streets and include full closure of all lanes: 1. Murrieta Hot Springs Road — Pourroy Road to Butterfield Stage Road 2. Butterfield Stage Road — Murrieta Hot Springs Road to Calle Chapos 3. Calle Chapos — Butterfield Stage Road to Walcott Lane The race will include an informational booth, a water booth, and parking within the street closures. The route for the event and proposed closures are shown on the attached Exhibit 'A' Traffic approaching the event from the east along Murrieta Hot Springs Road and Calle Chapos will be detoured around the event based on an approved detour plan. The plan will utilize Willows Avenue, North General Kearney Road, and Joseph Road to effectively re-route north and south bound traffic westerly of the event location. Portions of the detour lie within the County of Riverside and the applicant will obtain permission from the County for the event detour plan. County residents located southeast of the intersection of Calle Chapos and Butterfield Stage Road will be provided access to and from their properties. Under Vehicle Code Section 21101, "Regulation of Highways", local authorities, for those highways under their jurisdiction, may adopt rules and regulations by ordinance or resolution for, among other instances, "temporary closing a portion of any street for celebrations, parades, local special events, and other purposes, when, in the opinion of local authorities having jurisdiction, the closing is necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing." Chapter 12.12 of the Temecula Municipal Code, Parades and Special Events, provides standards and procedures for special events on public streets, highways, sidewalks, or public right of way and authorizes the City Council or City Manager to temporarily close streets, or portions of streets, for these special events. FISCAL IMPACT: All costs for the event will be the responsibility of the Applicant. ATTACHMENT: Location Map — Exhibit 'A' POURROY CLOSURE TEMECULA VALLEY GRAND PRIX PARKING ON BOTH SIDES OF MURRIETA HOT SPRINGS 4'Wrieto Hot Springs Rd y 4141 REGISTRATION START/FINISH STAGE AREA 054a e1wd' Kingdom Ilall kA. of Jehovah Mime es • CII Chapos RACE COURSE 2 S e • Cantrell Rd 0°11 U EXHIBIT 'A' Item No. 10 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Michael Heslin, Deputy Director of Information Technology DATE: August 13, 2013 SUBJECT: Consultant Services Agreement with American Digital Corporation for Information Technology Services RECOMMENDATION: Approve a three-year Agreement for Consultant Services with American Digital Corporation for Information Technology Infrastructure Support up to the amount of $100,000. BACKGROUND: On February 12, 2013, City Council approved an Agreement for Consultant Services between the City of Temecula and Helixstorm, Inc. for Information Technology Infrastructure Support. Recently, American Digital Corporation, an advanced Information Technology (IT) Solutions provider for over 25 years, announced that it acquired Helixstorm, a local provider of virtualization and managed service solutions based in Murrieta, California The City of Temecula's Information Technology (IT) Department supports the City's network, servers, Wi-Fi, computers, mobile devices, database administration, phone system, cellular phones, City government television station, media services, and emergency communication systems. Within City operations, IT maintains more than 400 computers networked across 14 City facilities, 5 Fire Stations, 2 Police Store Fronts and 1 Police Station. American Digital Corporation is an Authorized Hewlett-Packard Elite Partner, VMware Enterprise Partner, and holds several Microsoft Certifications. American Digital's Managed Services Offering (MSO) is a comprehensive services package that includes: 24/7 Remote Monitoring Services (RMS), tech support, Remote Network Administration, pro -active planning, and reactive engineering services. Working in conjunction with the IT staff, American Digital Coporation will enhance the City's current IT environment to support critical business applications and systems. City operations are directly dependent on technology systems to provide services to our citizens and community. The approval of this consultant agreement would assist the IT Department in meeting performance objectives and accountability measures identified in the City's Quality of Life Master Plan. FISCAL IMPACT: Adequate funds are available within the Information Technology's Internal Services fund in the 2013-14 Fiscal Year Operating Budget. ATTACHMENTS: Consultant Services Agreement with American Digital Corporation AGREEMENT FOR CONTRACTOR SERVICES BETWEEN CITY OF TEMECULA AND AMERICAN DIGITAL CORPORATION INFORMATION TECHNOLOGY INFRASTRUCTURE SUPPORT THIS AGREEMENT is made and effective as of August 13, 2013, between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and American Digital Corporation, a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on August 13, 2013, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2016, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Contractor shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Contractor shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Ag ree me nt. 4. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed ($100,000.00) One Hundred Thousand Dollars and No Cents for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, 1 it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Contractor shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Contractor shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. 2 b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Contractor. With respect to computer files containing data generated for the work, Contractor shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 3 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the 4 City before work commences. As an alternative to the City's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall riot at any time or in any mariner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall riot incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any mariner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall riot pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall riot be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any mariner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Contractor in performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization. Contractor, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. b. Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Contractor and/or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by 5 Contractor. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Contractor: 14. ASSIGNMENT City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 American Digital Corporation 25 Northwest Point Blvd., Suite 200 Elk Grove Village, IL 60007 Attn: Christine Mannella, VP of Operations & Finance The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 15. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Ag ree me nt. 16. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 6 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA AMERICAN DIGITAL CORPORATION (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation) By: By: Michael S. Naggar, Mayor Bill Loupakos, VP of Professional Services ATTEST: By: By: Susan W. Jones, MMC, City Clerk Christine Mannella, VP of Operations and Finance APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT AMERICAN DIGITAL CORPORATION Christine Mannella, VP of Operations and Finance 25 Northwest Point Blvd., Suite 200 Elk Grove Village, IL 60007 Phone: (847) 637-4300 Fax: (847-919-8468 E-mail: christinem@americandigital.com 8 PM Initials: Date: EXHIBIT A Tasks to be Performed Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, Information Technology Infrastructure at the Civic Center and all off-site facilities at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager , the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Ag ree me nt. 9 EXHIBIT B Payment Rates and Schedule Consultant will provide primary consulting and support services via remote channel. Consultant will provide reporting to Client for all hours used with a description of work per session. Consultant and Client will comply with the Rate Schedule below. Client must pre -schedule all work 72 hours in advance at a minimum, otherwise services will be considered Emergency. All services are billed in 15 -minute increments after the first hour or otherwise stated. Rate Schedule: Standard Support Rate Per Person Standard Rate Level 1 — Desktop Technician $148 Level 2 — Advanced Support Technician $148 Level 3 — Systems/Network Engineer $148 Level 4 — Infrastructure Engineer $148 Project Manager $148 On-site/Remote Professional Services (1 Hour Minimum Required) o After hours/weekend support is billed at 1.5x standard support rate* o Emergency support is 2x standard support rate* Standard Support Hours - Monday through Friday, Sam -spm Pacific Time. Excludes all Helixstorm Observed Holidays. If previous arrangements have been made for work to be performed outside of standard support hours, then the standard support rate applies. After Hours Support - Any day/time that falls outside of the Standard Support Hours. *Rates include professional services only. Any expenses incurred will be in addition to the hourly rates identified. 10 Item No. 11 TEMECULA COMMUNITY SERVICES DISTRICT ACTION MINUTES of July 23, 2013 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:34 P.M. CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS None. CSD CONSENT CALENDAR The following individuals addressed the Directors on Item 9: • Katie Parker • Bruce Kripe 8 Action Minutes — Approved staff recommendation (3-0-1-1, Director Edwards absent, Director Comerchero abstained) Director Washington made the motion; it was seconded by Director Comerchero; and electronic vote reflected approval, with one absence and one abstention. RECOMMENDATION: 8.1 Approve the action minutes of July 9, 2013. 9 Sponsorship Agreement for the 15th Annual Komen Inland Empire Race for the Cure — Approved staff recommendation (4-0-1, Director Edwards absent) Director Naggar made the motion; it was seconded by Director Roberts; and electronic vote reflected approval with one absence. RECOMMENDATION: 9.1 Approve the Sponsorship Agreement with The Inland Empire Affiliate of Susan G. Komen for the Cure in the amount of $15,058 for in-kind city support services, $10,865 for in-kind promotional services, and $22,500 in cash for the October 20, 2013 Komen Inland Empire Race for the Cure event. CSD Action Minutes 072313 1 10 Sponsorship Agreement for the Temecula Valley Woman's Club — Approved staff recommendation (4-0-1, Director Edwards absent) Director Washington made the motion; it was seconded by Director Comerchero; and electronic vote reflected approval with one absence. RECOMMENDATION: 10.1 Approve the Sponsorship Agreement with the Temecula Valley Woman's Club for the use of the Community Recreation Center (CRC) kitchen at a value of $588. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:41 P.M., the Community Services District was formally adjourned to Tuesday, August 13, 2013, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Susan W. Jones, MMC City Clerk/District Secretary [SEAL] CSD Action Minutes 072313 2 REQUESTS TO SPEAK City Council Meeting 08/08/13 REQUEST Tb SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Date /6/6. S ��� / 3 I wish to speak on Agenda Item No. Subject S'/ 6 ,t) x L� For Against Public Comment Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. Name: 44, Address:, /(/ '4City/State/Zip '/ `% SJ / �/ If you are representing an organization or group, please give the name: //c -?,//2 Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Subject -Tay/ nFor n Against I wish to speak on Agenda Item No. XPublic Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. Name: h Wells Address:?/ City/State/Zip �/st-eC i/ jC•4 92\S-51(-)- If 2 99If you are representing an organization or group, please give the name: h. s i x(� Phone: /� z. REQUEST TO SPEAK 3 CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Date (31 Subject 4--" i cc,b5 I wish to speak on Agenda Item No. nFor n Against Public Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. Name: /_ Address: City/State/Zip YJ Ifou are representing an organization or group, please give the name: laQb -)-0\>c r CA Lem Phone: REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. P ease go to the public podium and state your name for the record. Date 5/1-S PV�1�� I wish to speak on Agenda Item No. C, h mA v1 Subject nFor H Against ri Public Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. 1 --r Name: PG1 V 1 f Phone: Address: City/State/Zip If you are representing an organization or group, please give the name: Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. I wish to speak on Agenda Item No. Subjec( z5.4/ /i ).c6i P /e4 <i2 `S 77646- /}4:),67: e -r 2 For Against Public Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. /� Name: �//7/ -4- �1'zv/C. Phone: - . Address: �/ City/State/Zip / If you are representing an organization or group, please give the name: Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. I wish to speak on Agenda Item No. Subject RC1 i iCk.A ❑ For n Against Ft Public Comment Please note that all information presented at a City Council meeting becomes public record All information provided is optional. Name: S1G►y.} G 61 0 vtti�2 Phone: Address: State/Zip k 1 (4. If you are representing an organization or group, please give the name: C v i e AJ Thi — — o LA.) AJLf2 Date REQUEST TO SPEAK CITY OF TEMECULA After completing, please return to the City Clerk. The City Clerk will call your name when the matter comes up. Please go to the public podium and state your name for the record. Subject ❑ For ❑ Against 4, Public Comment on. I wish to speak on Agenda Item No. Please note that all information presented at a City Council meeting becomes public record All information provided Ls op'onaL � �l `� v Name: Phone: Address: City/State/Zip If you are representing an organization or group, please give the name: 7