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HomeMy WebLinkAbout051214 CSC AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694 -6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TO BE HELD AT TEMECULA CIVIC CENTER MONDAY, MAY 12, 2014 6:00 PM CALL TO ORDER: Chair Meyler FLAG SALUTE: ROLL CALL: Fox, McCracken, Meyler, Schwank, Willis PRESENTATIONS: Theater Donor Recognition Rod Run Sponsors Recognition PUBLIC COMMENTS: A total of 15 minutes is provided so members of the public can address the Commissioners on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak to the Commissioners about an item not listed on the Agenda, a green "Request to Speak" form should be filled out and filed with the Commission Secretary. When you are called to speak, please come forward and state your name and address. For all other agenda items, a "Request to Speak" form must be filed with the Community Services Commission Secretary before the item is addressed by the Commission. There is a three (3) minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Commission request specific items be removed from the Consent Calendar for separate action. DIVISION REPORTS Recreation and Special Events Human Services and Cultural Events Park Maintenance /Facility Update CONSENT CALENDAR MINUTES 1.1 RECOMMENDATION: Approve the minutes of the March 10, 2014 Commission meeting. COMMISSION BUSINESS 2. 2.1 RECOMMENDATION: Receive and file report regarding the proposed TCSD Rates and Charges for Fiscal Year 2014 -2015. SKATE PARK UPDATE 3.1 Presentation by Jeff Lawrence and Leah Johnson DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The Community Services Commission adjourn to a regular meeting to be held on Monday, June 9, 2014 at 6:00pm at the at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the Community Services Commission meeting. At that time, the agenda packet may also be accessed on the City's website — www.citvoftemecula.ora — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the Commission regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material may be accessed on the City's website — www.citvoftemecula.org — and will be available for public viewing at the respective meeting. If you have questions regarding any Item on the agenda for this meeting, please contact the Community Services Department at the Temecula Civic Center, (951) 694 -6480. ITEM NO. 1 ACTION MINUTES TEMECULA COMMUNITY SERVICES COMMISSION REGULAR MEETING TEMECULA CIVIC CENTER MONDAY, MARCH 10, 2014 6:00 PM CALL TO ORDER: Chair Meyler FLAG SALUTE: Led by Commissioner McCracken ROLL CALL: Fox, McCracken, Meyler, Schwank, Willis PRESENTATIONS: None PUBLIC COMMENTS: None DIVISION REPORTS Recreation and Special Events Human Services and Cultural Events Park Maintenance /Facility Update CONSENT CALENDAR 1. MINUTES 1.1 RECOMMENDATION: Approve the minutes of the February 10, 2014 Commission meeting. Approved staff recommendation (5 -0) Motion by Commissioner Fix, seconded by Commissioner Willis. Voice vote reflected approval by Commissioners Fox, McCraken, Meyler, Schwank and Willis. COMMISSION BUSINESS None DIRECTOR'S REPORT COMMISSIONER'S REPORTS ADJOURNMENT The Community Services Commission adjourned at 7:10 pm. Motion by Commissioner McCracken, seconded by Commissioner Schwank. Voice vote reflected approval by Commissioners Fox, McCraken, Meyler, Schwenk and Willis. The next regular meeting to be held on Monday, April 14, 2014 at 6:OOpm at the Temecula Civic Center Council Chambers, 41000 Main Street, Temecula, California. James Meyler Chair Kevin Hawkins Director of Community Services ITEM NO. 2 CITY OF TEMECULA AGENDA REPORT TO: Community Services Commission FROM: Kevin Hawkins, Director of Community Services DATE: May 12, 2014 SUBJECT: TCSD Proposed Rates and Charges for Fiscal Year 2014 -2015 PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: That the Community Services Commission receive and file this report regarding the proposed TCSD Rates and Charges for Fiscal Year 2014 -2015. BACKGROUND: The Temecula Community Services District (TCSD) operates under the authority of Community Services District Law and provides residential street lighting, perimeter slope landscape maintenance, recycling and refuse collection, and emergency road maintenance services in the City of Temecula. The boundaries of the TCSD are the same as those of the City, and the City Council serves as the Board of Directors. Property owners only pay for the TCSD services that they actually receive through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks and Lighting Special Tax, approved by the voters as Measure C on March 4, 1997. However, pursuant to a cooperative agreement with the City, the TCSD continues to operate and maintain the City's recreational and cultural facilities and programs. The levy budget for the special tax will be considered by the TCSD Board on June 10, 2014. As a result, the current services provided by the TCSD are divided into the following four (4) service levels: 1. Service Level B - Residential Street Lighting. Operations, maintenance, utility costs and administration of residential street lighting. 2. Service Level C - Perimeter Landscaping and Slope Maintenance. Operations, maintenance, utility costs, improvements, and administration for all perimeter slope landscape maintenance areas maintained by the TCSD. 3. Service Level D — Recycling and Refuse Collection. Operation and administration of the recycling programs and refuse collection for single family residences. 4. Service Level R - Streets and Roads. Operations, reconstruction, and maintenance of unpaved streets and roads in a designated area of the City. Service Level "B" includes only those properties within residential subdivisions that have street lighting services. The proposed rate of $25.68 has not been increased from last fiscal year. Service Level "C' includes only those properties within residential zones where TCSD provides perimeter slope landscape maintenance services. Most of the zone rate levels were established in previous years and have not increased since last fiscal year. On March 4, 2008 a property owner election was held for twenty -nine (29) zones in Service Level C. The election proposed to assess an appropriate fee to cover the costs associated with landscape maintenance for each specific zone. Only one (1) zone successfully passed this election which was Woodcrest Country — Zone 6. The level of maintenance provided in each zone will be commensurate with the amount of revenue received for each zone. Note: The annual CPI change from 2012 to 2013 was 1.1 %. Zone 6 — Woodcrest Country rate is subject to the annual CPI inflator which will increase the rate from $102.12 to $103.24. Zone 29 - Gallery Homes "Portraits" rate is subject to the annual CPI inflator which will increase the rate from $364.48 to $368.48. Service Level "D" provides recycling and refuse collection services to single family residential properties in the City of Temecula. For Fiscal Year 2014 -2015, the rate and charge is proposed to increase from $238.03 to $244.20. This $6.17 increase is due to a CPI increase of 1.1 %, a Diesel Fuel Component Index (DFCI) decrease of 2.61 %, and a land -fill tipping fee increase of $0.31. Per our Franchise Agreement the CPI, DFCI, and land -fill tipping fee increases may cause our Service Level D rate and charge to change. Service Level "R" includes only those properties that receive benefit of emergency maintenance of certain unpaved roads after inclement weather. The area covered by Service Level R is located in on and around Liefer Road in the northeastern area of the City. The maximum rate that can be charged for Service Level R for an improved parcel is $115.26, and for an unimproved parcel is $57.62. In Fiscal Year 2013 -2014 parcels were charged the full rate to offset the costs of the emergency road maintenance services. For Fiscal Year 2014 -2015 parcels in Service Level R are proposed to be charged the full rate. The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD.