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061014 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 10, 2014 — 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. 6:00 P.M. — The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1) "Conference with real property negotiators pursuant to Government Code Section 54956.8 regarding one parcel of real property owned by the City of Temecula as the Housing Successor Agency to the former Temecula Redevelopment Agency consisting of approximately 32 acres (APN 909-370-002) located northwesterly of Diaz Road and Dendy Parkway in the City of Temecula. The parties to the negotiations for the potential sale of the property are: Wild Rivers Temecula, LLC (aka Wild Rivers), Heritage Classic Charter School of America and the City of Temecula. Negotiators for Wild Rivers, LLC are: Michael Riedel and Jeff Hopkins; negotiator for Heritage Classic Charter School of America is James R. Bach; negotiators for the City of Temecula are: Aaron Adams, Greg Butler, Armando Villa and Luke Watson. Under negotiation are price and terms of the potential sale of the property." Public Information concerning existing litigation between the City and various parties may be acquired by reviewing the public documents held by the City Clerk. Next in Order: Ordinance: 14-04 Resolution: 14-30 CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Susan Miyamoto Invocation: Father Andrew Lesko of St. Nicholas Greek Orthodox Church Flag Salute: Council Member Ron Roberts ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards 1 PRESENTATIONS/PROCLAMATIONS Certificate of Achievement to Scott Bostock for attaining the rank of Eagle Scout PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Standard Ordinance and Resolution Adoption Procedure RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes RECOMMENDATION: 2.1 Approve the action minutes of May 27, 2014. 3 List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: 2 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 City Treasurer's Report as of April 30, 2014 RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of April 30, 2014. 5 Resolution Amending City Council Election Resolutions 14-24 and 14-25 RECOMMENDATION: 5.1 That the City Council amend City Council Election Resolutions 14-24 and 14-25 and adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING RESOLUTION NOS. 14-24 AND 14-25 CALLING THE CITY'S GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2014 AND REQUESTING THE RIVERSIDE COUNTY REGISTRAR OF VOTERS TO CONDUCT THE ELECTION 6 Voter Approved Measure C Annual Special Tax Levy RECOMMENDATION: 6.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2014-15 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS 7 Amend the City of Temecula's Citywide User Fees Resolution No. 05-101 Temporarily Suspending the Automatic Annual Adjustment of User Fees until the Energov Permitting System Project is completed during Fiscal Year 2014-15 RECOMMENDATION: 7.1 That the City Council adopt a resolution entitled: 3 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TEMPORARILY SUSPENDING THE AUTOMATIC ANNUAL ADJUSTMENT OF CITYWIDE USER FEES UNTIL THE ENGERGOV PERMITTING SYSTEM PROJECT IS COMPLETED DURING FISCAL YEAR 2014-15 AND TEMPORARILY RETAINING THE SAME CITYWIDE USER FEES AS WERE IN EFFECT FOR FISCAL YEAR 2013-14 8 Authorization to Examine Sales, Use and Transactions Tax Records RECOMMENDATION: 8.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING EXAMINATION OF SALES, USE AND TRANSACTIONS TAX RECORDS 9 Agreement for Building Plan Review Services for Fiscal Year 2014-15 RECOMMENDATION: 9.1 That the City Council approve an Agreement for Consulting Services with Esgil Corporation for Building Plan Review Services, in the amount of $150,000, for Fiscal Year 2014-15. 10 Agreement for Landscape Plan Check and Inspection Services for Fiscal Year 2014-15 RECOMMENDATION: 10.1 That the City Council approve an Agreement for Consulting Services with Blanca Y. Price to perform Landscape Plan Check and Inspection Services, in the amount of $100,000, for Fiscal Year 2014-15. 11 Acceptance of Grant Deed for Transfer of Ownership of the Children's Museum Property (APN 922-036-042) from the Successor Agency to the Temecula Redevelopment Agency to the City of Temecula pursuant to the approved Amended Long -Range Property Management Plan RECOMMENDATION: 11.1 That the City Council adopt a resolution entitled: 4 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE ACCEPTANCE OF THE GRANT DEED FOR THE TRANSFER OF THE CHILDREN'S MUSEUM PROPERTY (APN 922-036-042) FROM THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY TO THE CITY OF TEMECULA PURSUANT TO THE APPROVED AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN 12 Third Amendment to the Agreement with Interwest Consulting Group for the provision of Building Inspector Services RECOMMENDATION: 12.1 That the City Council approve the Third Amendment to the Agreement with Interwest Consulting Group, in the amount of $11,200, for the provision of Building Inspector Services, for a total agreement amount of $53,100. 13 First Amendment to the Agreement with Keyser Marston Associates, Inc. for Real Estate Economic Consulting Services RECOMMENDATION: 13.1 That the City Council approve the First Amendment to the Agreement with Keyser Marston Associates, Inc. (KMA), in the amount of $32,000, for Real Estate Economic Consulting Services, for a total agreement amount of $52,000. 14 Fiscal Year 2014-15 Solid Waste and Recycling Rates RECOMMENDATION: 14.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR FISCAL YEAR 2014-15 15 Approval of the Plans and Specifications, and Authorization to Solicit Construction Bids for the Citywide Slurry Seal Fiscal Year 2014-15, PW14-06 RECOMMENDATION: 15.1 Approve the plans and specifications, and authorize the Department of Public Works to solicit construction bids for the Citywide Slurry Seal Fiscal Year 2014-15, PW 14-06; 15.2 Make a finding that this project is exempt from CEQA per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. 5 16 Agreement with ThyssenKrupp Elevator Corporation for Fiscal Year 2014-15 for Elevator Services RECOMMENDATION: 16.1 That the City Council approve an Agreement with ThyssenKrupp Elevator Corporation, in the amount of $40,000, for Fiscal Year 2014-15 for Elevator Services. 17 Amendments to Annual Agreements for various services required by the Public Works Department, Traffic Division, Fiscal Year 2014-15 RECOMMENDATION: 17.1 That the City Council approve the following Amendments to Annual Agreements in the amounts specified, for Fiscal Year 2014-15 for various Department of Public Works, Traffic Division operational needs: Altec Industries, Inc. — Second Amendment $30,000 Counts Unlimited, Inc. — Second Amendment $20,000 Crosstown Electrical & Data, Inc. — First Amendment $30,000 DBX, Inc. — First Amendment $30,000 McCain, Inc. — First Amendment $30,000 Siemens Industry, Inc. — Third Amendment $30,000 18 Opposition of AB 2153 (Gray), an Act to Amend Section 89708 of the Education Code Relating to Postsecondary Education (at the request of Council Member Washington) RECOMMENDATION: 18.1 That the City Council oppose Assembly Bill 2153 (Gray) and direct the City Manager to work with California State University San Marcos in opposition, including drafting updated letter(s) of opposition to be signed by the Mayor on behalf of the City of Temecula. ******************** RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY 6 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: No. CSD 14-01 Resolution: No. CSD 14-03 CALL TO ORDER: President Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 19 Action Minutes RECOMMENDATION: 19.1 Approve the action minutes of May 27, 2014. 20 Fourth Amendment to the Agreement with Excel Landscape, Inc. for Landscape Maintenance Services for Fiscal Year 2014-15 RECOMMENDATION: 20.1 Approve the Fourth Amendment to the Agreement with Excel Landscape, Inc., in the amount of $2,256,363.80, for Fiscal Year 2014-15 to provide continued landscape maintenance services, and the addition of new and supplemental landscape maintenance service areas; 20.2 Authorize the General Manager to approve additional work, not to exceed the contingency amount of $225,636.38, which is equal to 10% of the amendment amount. 7 21 Annual Agreements for services for various Community Services Department Citywide events, classes, and programs for Fiscal Year 2014-15 RECOMMENDATION: 21.1 That the Board of Directors approve the following annual agreements for Fiscal Year 2014-15: Timmy D Productions, Inc. $58,000 Event/program services Bigfoot Graphics $50,000 Event/program services CSD PUBLIC HEARING Any person may submit written comments to the Community Services District before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. 22 Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2014-15 RECOMMENDATION: 22.1 That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2014-15 23 Adoption of the Fiscal Year 2014-15 TCSD Annual Operating Budget RECOMMENDATION: 23.1 That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 8 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, June 24, 2014, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 9 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: No. SARDA 14-01 Resolution: No. SARDA 14-03 CALL TO ORDER: Chairperson Maryann Edwards ROLL CALL: DIRECTORS: Comerchero, Naggar, Roberts, Washington, Edwards SARDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 24 Action Minutes RECOMMENDATION: 24.1 Approve the action minutes of May 27, 2014. 25 Approval of the Grant Deed for Transfer of Ownership of the Children's Museum Property (APN 922-036-042) from the Successor Agency to the Temecula Redevelopment Agency to the City of Temecula pursuant to the approved Amended Long -Range Property Management Plan RECOMMENDATION: 25.1 That the Board of Directors adopt a resolution entitled: 10 RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE GRANT DEED FOR THE TRANSFER OF THE CHILDREN'S MUSEUM PROPERTY (APN 922-036-042) FROM THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY TO THE CITY OF TEMECULA PURSUANT TO THE APPROVED AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN SARDA BUSINESS 26 Adoption of the Fiscal Years 2015-2019 Capital Improvement Program Budget for the Successor Agency to the Temecula Redevelopment Agency RECOMMENDATION: 26.1 That the Board of Directors adopt a resolution entitled: RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEARS 2015-2019 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2014-15 27 Adoption of the Fiscal Year 2014-15 SARDA Annual Operating Budget RECOMMENDATION: 27.1 That the Board of Directors adopt a resolution entitled: RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, June 24, 2014, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. 11 TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 12 RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING Any person may submit written comments to the City Council before a public hearing or may appear and be heard in support of or in opposition to the approval of the project(s) at the time of the hearing. If you challenge any of the project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City Clerk at, or prior to, the public hearing. CITY COUNCIL BUSINESS 28 Adoption of the Fiscal Years 2015-2019 Capital Improvement Program Budget RECOMMENDATION: 28.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEARS 2015-2019 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2014-15 29 Adoption of the Fiscal Year 2014-15 Annual Operating Budget RECOMMENDATION: 29.1 Adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 29.2 Adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 29.3 Adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014-15 13 30 Formation and Appointment of an Ad Hoc Subcommittee for Strategic Fiscal Planning RECOMMENDATION: 30.1 Form an ad hoc subcommittee to develop initiatives to address challenges facing the City and develop strategies to guide future budgetary decisions; 30.2 Appoint two members of the City Council to serve on the Strategic Fiscal Planning Ad Hoc Subcommittee. CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, June 24, 2014, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.orq — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.org — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 14 PRESENTATIONS q City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of Scott Bostock of Troop #309 We congratulate Scott for his achievement on receiving the rank of Eagle Scout. We are proud to present Scott with this Award, and we wish him success in his future accomplishments. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this tenth day of June, 2014. Maryann Edwards, Mayor Gwyn R. Flores, CMC, Acting City Clerk CONSENT CALENDAR Item No. 1 Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL A REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 27, 2014 — 7:00 PM The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Maryann Edwards Prelude Music: Tony Tobin Elementary School Chorus Invocation: Pastor Phillip Floss of New Life Church Flag Salute: Council Member Naggar ROLL CALL: Comerchero, Naggar, Roberts, Washington, Edwards PRESENTATIONS/PROCLAMATIONS CALED Award of Merit presented to the City PUBLIC COMMENTS The following individuals addressed the City Council: • Todd Wiggins/Dr. Teo Beam/Sharon Matus • Doug Cook • Wayne Hall CITY COUNCIL REPORTS CONSENT CALENDAR The following individuals addressed the City Council on Item 11: • Teri Biancardi • Pam Nelson 1 Standard Ordinance and Resolution Adoption Procedure — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. Action Minutes 052714 1 RECOMMENDATION: 1.1 Motion to waive the reading of the text of all ordinances and resolutions included in the agenda. 2 Action Minutes — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 2.1 Approve the action minutes of May 13, 2014; 2.2 Approve the action minutes of May 21, 2014. 3 List of Demands — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 14-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Financial Statements for the 3rd Quarter Ended March 31, 2014 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 4.1 That the City Council receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2014. 5 First Amendment to the Agreement with Proactive Fire Design, Inc. for Fire Department Plan Review Service— Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. Action Minutes 052714 2 RECOMMENDATION: 5.1 That the City Council approve the First Amendment with Proactive Fire Design, Inc., in the amount of $20,000, for a total contract amount of $110,000, for Fire Department Plan Review Service. 6 Purchase of 50 HP Desktop Computers (Five -Year Lifecycle Replacement) — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 6.1 That the City Council authorize the purchase of 50 HP EliteDesk 800 G1 Ultra Slim desktop computers from Cyber Computers, Inc., in an amount not to exceed $40,878, including sales tax and shipping. 7 Professional Services Agreement with Hall & Foreman, Inc. for the Library Parking — Phase II, PW13-09 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 7.1 Approve the Agreement for Consultant Services with Hall & Foreman, Inc., in the amount of $82,725, for the preparation and development of the plans, specifications, and estimate for the Library Parking — Phase II, PW13-09; 7.2 Authorize the City Manager to approve Extra Work Authorizations not to exceed the contingency amount of $8,272.50, which is 10% of the agreement amount. 8 Agreement with All American Asphalt for Fiscal Year 2014-15 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 8.1 That the City Council approve a Non -Exclusive Commodity Agreement with All American Asphalt, in the amount of $200,000, for the purchase of asphalt products, for Fiscal Year 2014-15. 9 Agreement with Main Street Signs for Fiscal Year 2014-15 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. Action Minutes 052714 3 RECOMMENDATION: 9.1 That the City Council approve a Non -Exclusive Commodity Agreement with Main Street Signs, in the amount of $100,000, for Fiscal Year 2014-15. 10 Temporary Street Closures for 2014 Summerfest Events — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 10.1 That the City Council receive and file the following proposed action by the City Manager: Temporarily close certain streets for the following 2014 Summerfest Events: STREET PAINTING FESTIVAL POPS UNDER THE STARS STAR SPANGLED 4TH OF JULY PARADE 4TH OF JULY FIREWORKS SHOW OFF ROAD NIGHTS EXPO 11 Murrieta Creek Regional Trail Project (at the request of Trails Ad Hoc Subcommittee Members Naggar and Washington) - Approved Staff Recommendation (3-0-2, Council Member Comerchero and Council Member Edwards absent) Council Member Naggar made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval with Council Member Edwards removing herself from the Chambers because her employer, the Boys and Girls Club, is located within 500 feet of this project and is likely to affect her employer and this property. Council Member Edwards abstained in the approval of this Resolution as such approval relates to the Murrieta Creek Improvement project with Council Member Comerchero absent. RECOMMENDATION: 11.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 14-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE MURRIETA CREEK TRAIL CONCEPTUAL ALIGNMENT ANALYSIS FOR USE IN DEVELOPING REGIONAL TRAIL CONNECTIVITY ALONG MURRIETA CREEK Action Minutes 052714 4 12 Second reading of Ordinance No. 14-03 — Approved Staff Recommendation (4-0-1, Council Member Comerchero absent) Council Member Washington made the motion; it was seconded by Council Member Roberts; and electronic vote reflected approval by Council Members Naggar, Roberts, Washington and Edwards with Council Member Comerchero absent. RECOMMENDATION: 12.1 That the City Council adopt an ordinance entitled: ORDINANCE NO. 14-03 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING CHAPTER 15.08 OF THE TEMECULA MUNICIPAL CODE TO INCLUDE THE DEFINITION FOR DISABLED VETERAN, AN EXEMPTION FOR NEWLY CONSTRUCTED SPECIALLY ADAPTED HOMES FOR SEVERELY DISABLED VETERANS UNDER THE WESTERN RIVERSIDE COUNTY TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) PROGRAM, AND DETERMINING THAT THE ORDINANCE IS EXEMPT FROM FURTHER ENVIRONMENTAL REVIEW UNDER SECTION 15378(B)(4) OF THE CEQA GUIDELINES RECESS At 7:44 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting and the Successor Agency to the Temecula Redevelopment Agency. At 7:58 P.M., the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 18 Community Development Department Monthly Report 19 Police Department Monthly Report 20 Public Works Department Monthly Reports CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson advised there was nothing to report. Action Minutes 052714 5 ADJOURNMENT At 8:01 P.M., the City Council meeting was formally adjourned to Tuesday, June 10, 2014, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. *** Adjourned in Honor of Those Remembered on Memorial Day Who Paid the Ultimate Price to Protect Our Freedoms and In memory of the TVHS students and parent fatally injured in the June 2, 1992 Border Patrol Crash. Gloria Murillo (17) Jose Murillo (16) John Davis (46) Todd Davis (17) Monisa Emilio (14) *** Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] Action Minutes 052714 6 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 10, 2014 SUBJECT: List of Demands PREPARED BY: Pascale Brown, Accounting Manager Jada Shafe, Accounting Specialist RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $2,595,501.65. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk CITY OF TEMECULA LIST OF DEMANDS 05/15/2014 TOTAL CHECK RUN $ 1,096,756.08 05/22/2014 TOTAL CHECK RUN 1,082,795.17 05/22/2014 TOTAL PAYROLL RUN: 415,950.40 TOTAL LIST OF DEMANDS FOR 06/10/2014 COUNCIL MEETING: $ 2,595,501.65 DISBURSEMENTS BY FUND: CHECKS: 001 GENERAL FUND $ 1,107,783.20 135 BUSINESS INCUBATOR RESOURCE 628.09 140 COMMUNITY DEV BLOCK GRANT 3,645.77 165 SARDA AFFORDABLE HOUSING 7,393.84 190 TEMECULA COMMUNITY SERVICES DISTRICT 183,770.27 192 TCSD SERVICE LEVEL B 79,337.79 194 TCSD SERVICE LEVEL D 2,469.53 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 11,036.50 197 TEMECULA LIBRARY FUND 15,262.67 210 CAPITAL IMPROVEMENT PROJECTS FUND 544,873.63 300 INSURANCE FUND 6,477.45 320 INFORMATION TECHNOLOGY 94,932.03 330 CENTRAL SERVICES 10,034.61 340 FACILITIES 31,264.37 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 1,416.53 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 1,518.08 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 2,544.57 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 232.37 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 5,700.26 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 775.21 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 631.84 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 5,870.35 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 79.02 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 294.37 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 70.10 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 3,899.94 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 2,294.58 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 518.36 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 719.50 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 1,231.99 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 80.11 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 3,926.70 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 4,268.39 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 6,126.38 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 12,139.49 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 198.13 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 398.33 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 7,827.28 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 1,670.61 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 81.23 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 333.13 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 15,667.30 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 127.35 $ 2,179,551.25 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 257,561.99 140 COMMUNITY DEV BLOCK GRANT 1,699.48 165 SARDA AFFORDABLE HOUSING 5,392.56 190 TEMECULA COMMUNITY SERVICES DISTRICT 98,588.93 192 TCSD SERVICE LEVEL B 246.92 194 TCSD SERVICE LEVEL D 2,088.29 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 438.15 197 TEMECULA LIBRARY FUND 1,181.83 300 INSURANCE FUND 4,090.22 320 INFORMATION TECHNOLOGY 25,185.29 330 SUPPORT SERVICES 6,882.24 340 FACILITIES 10,287.85 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 84.77 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 56.84 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 67.54 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 12.30 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 136.85 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 24.77 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 35.17 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 232.33 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.39 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 10.59 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 7.18 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 155.07 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 33.08 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 19.13 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 16.77 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 38.63 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 3.34 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 143.69 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 76.95 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 208.42 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 352.54 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 8.40 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 9.21 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 198.28 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 63.84 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 2.92 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 9.21 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 292.36 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 4.08 415,950.40 TOTAL BY FUND: $ 2,595,501.65 apChkLst Final Check List Page: 1 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor Description Amount Paid Check Total 2437 05/08/2014 000246 PERS (EMPLOYEES' PERS ER PAID MEMBER CONTR 147,545.12 147,545.12 RETIREMENT) PAYMENT 2439 05/10/2014 000621 WESTERN RIVERSIDE Apr '14 TUMF Payment 302,946.59 302,946.59 COUNCIL OF 164462 05/15/2014 016764 ABM BUILDING SERVICES, LLC Mar 14 HVAC prey maint:varfire stations 9,121.00 9,121.00 164463 05/15/2014 005068 ADKISSON, CANDICE Reimb: Flower's Mother's Day Tea 2014 148.88 148.88 164464 05/15/2014 016866 ADVANCED EXTRICATION training: Halbert, Eric 5/6-5/8 525.00 525.00 TECH 164465 05/15/2014 004601 ALL THE KING'S FLAGS pow-mia flags: duck pond 105.85 105.85 164466 05/15/2014 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING & MAINT:THEATER 340.00 340.00 164467 05/15/2014 016065 AMERICAN DIGITAL 2 FIREWALLS FOR THEATER & 674.00 CORPORATION HARVESTON CEN 2 FIREWALLS FOR THEATER & HARVES- 5,876.00 6,550.00 164468 05/15/2014 004240 AMERICAN FORENSIC NURSES Jun 14 Phlebotomy srvcs:temecula police 1,248.00 1,248.00 (AFN) 164469 05/15/2014 000101 APPLE ONE INC Temp help PPE 04/26 Zamora: CC 8,001.12 8,001.12 164470 05/15/2014 004623 AQUA SOURCE INC Pool chemicals:aquatics pgrm 430.80 430.80 164471 05/15/2014 001323 ARROWHEAD WATER INC 3/23-4/22 water delivery svcs:TVE2 63.44 63.44 164472 05/15/2014 009597 BALL, DIANE Reimb:uniforms:code enf 77.66 77.66 164473 05/15/2014 003215 BARCLAYS LAW PUBLISHERS Title 19 public safety docs: Prevention 145.00 145.00 164474 05/15/2014 002377 BEST BUY COMPANY INC EE computer loan prgrm: Martinez, 2,000.00 2,000.00 164475 05/15/2014 004040 BIG FOOT GRAPHICS TCSD instructor earnings 448.00 448.00 164476 05/15/2014 008605 BONTERRA PSOMAS Feb 14 Cnslt srvcs:pechanga pkwy enviro 431.70 431.70 Pagel apChkLst Final Check List Page: 2 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164477 05/15/2014 004380 BOY SCOUTS OF AMERICA 164478 05/15/2014 016283 BREWENS INFINITY 164479 05/15/2014 004126 BROOKS, JIM 164480 05/15/2014 003138 CAL MAT (Continued) Description Amount Paid Check Total Grant Fund: Campership Assistance Prgm 450.00 450.00 4/5-4/26/14 OLD TOWN TROLLEY SVCS 3,200.00 3,200.00 Perf:Western Days 2014 5/17 & 5/17 675.00 675.00 asphalt material:citywide street repairs asphalt material:citywide street repairs asphalt material:citywide street repairs 164481 05/15/2014 000647 CALIF DEPT OF CONSUMER '14 engineer lic: 48213 DeLaTorre, M AFFAIRS 419.06 159.34 756.64 1,335.04 172.50 172.50 164482 05/15/2014 004971 CANON FINANCIAL SERVICES, MAY 14 COPIER LEASE 3,004.54 3,004.54 INC PMTS:CITYWIDE 164483 05/15/2014 016865 CATERINO, RYAN Reimb: fingerprinting fee 49.00 49.00 164484 05/15/2014 009640 CERTIFION CORPORATION May online database subscription:Police 150.00 150.00 164485 05/15/2014 005585 CHING, MARIA Reimb:uniforms:code enf 153.21 153.21 164486 05/15/2014 000912 CITY CLERKS ASSN OF CALIF Employment Ad: City Clerk 200.00 200.00 164487 05/15/2014 013286 CONNEXON TELECOM INC May Enterprise 911 svc: IT 250.00 250.00 164488 05/15/2014 004329 COSTCO TEMECULA #491 Misc supplies:high hopes pgrm MISC SUPPLIES:CULTURALARTS PGRM Program supplies:Human Services 235.62 610.29 52.63 164489 05/15/2014 010650 CRAFTSMEN PLUMBING & install new antenna cable: crc 1,070.00 HVAC INC install new carpet:children's museum 7,622.00 164490 05/15/2014 000209 CROP PRODUCTION SERVICES backpack blower:park/landscape maint 972.00 164491 05/15/2014 001393 DATA TICKET, INC. Mar 14 Parking citation 164492 05/15/2014 002990 DAVID TURCH & ASSOCIATES Mar 14 fed. legislative cnslt svcs: cm Apr 14 fed. legislative cnslt svcs: cm 164493 05/15/2014 011027 DEL RIO ENTERPRISE INC. daisen garden enhancements:duck pond hardscape enhance:daisen garden 898.54 8,692.00 972.00 1,655.20 1,655.20 3,500.00 3,500.00 25,775.84 7,000.00 6,740.00 32,515.84 Page2 apChkLst Final Check List Page: 3 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor (Continued) Description 164494 05/15/2014 003945 DIAMOND ENVIRONMENTAL RESTROOM RENTALS:CITYWIDE SRVCS CLEAN UP 4/25 164495 05/15/2014 004192 DOWNS ENERGY FUEL & LUBRICANTS 164497 05/15/2014 001056 EXCEL LANDSCAPE, INC. 164498 05/15/2014 015330 FAIR HOUSING COUNCIL 164499 05/15/2014 009953 FEDERAL CLEANING CONTRACTORS 164500 05/15/2014 003633 FOOTHILL EASTERN TRANSPORTN. Amount Paid Check Total 121.20 121.20 Fuel for City vehicles: Park Rangers 172.74 Fuel for City vehicles:Bldg Inspectors Fuel for City vehicles:Code Enforcement Fuel for City vehicles: PW traffic Fuel for City vehicles: PW Maintenance Fuel for City vehicles: Police dept Fuel for City vehicles:PW 424.13 137.87 277.61 1,872.68 100.60 364.80 3,350.43 Apr 14 Idscp maint srvc:harveston 9,893.13 ldscp maint srvcs: saddlewood/pavillion 19,749.97 install tree bubblers:signet serie slope 1,050.00 irrigation and Idscp repairs: var parks 368.21 irrigation repairs: vintage hills slope 389.63 irrigation repairs: villages slope 236.89 irrigation repairs: tcc safe bldg 121.46 irrigation and Idscp repairs: var parks 409.27 replace irrigati sensors:vail ranch park 742.80 instal backflow enclosure:wolfcrkslope 2,025.74 irrigation repairs: wolf creek slope 365.89 irrigation repairs: tradewinds slope 323.53 APR 14 LDSCP MAINT SRVC 34,844.87 70,521.39 Mar '14 fair housing svcs:CDBG funding 947.04 947.04 May Janitorial srvcs:police mall 761.50 761.50 Jul -Apr toll roads usage:var depts 118.50 118.50 164501 05/15/2014 003946 G T ENTERTAINMENT BALLOON DECOR:FATHER/DGHTER 500.00 DANCE 5/16 DJ & SOUND TECH:FATHER/DGHTR DAN 300.00 800.00 164502 05/15/2014 000177 GLENNIES OFFICE PRODUCTS Apr 14 misc office supplies: PW 152.90 152.90 INC 164503 05/15/2014 009608 GOLDEN VALLEY MUSIC Settlement:Transcendent Spirit 5/10/14 251.76 251.76 SOCIETY 164504 05/15/2014 000186 HANKS HARDWARE INC Apr 14 Misc supplies:crc/skate park/rec Apr 14 misc maint supplies: PW Apr 14 misc maint supplies: Bldg & Apr 14 misc maint supplies: Sta 12 Apr 14 misc maint supplies: library 878.51 1,361.43 292.21 455.64 110.54 3,098.33 Page3 apChkLst 05/15/2014 2:06:08PM Final Check List CITY OF TEMECULA Page: 4 Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164505 05/15/2014 016298 HORN CLINIC, THE 164506 05/15/2014 016564 IMPACT TELECOM 164507 05/15/2014 013695 INLAND EMPIRE SHRED IT 164508 05/15/2014 003266 IRON MOUNTAIN OFFSITE 164509 05/15/2014 014692 JOHNSON, BARBARA KATHLEEN 164510 05/15/2014 014772 LOTA, RAYMOND A 164511 05/15/2014 011920 MASTER CONCEPTS LLC 164512 05/15/2014 006571 MELODY'S AD WORKS INC. 164513 05/15/2014 013443 MIDWEST TAPE LLC 164514 05/15/2014 004043 MISSION ELECTRIC SUPPLY, INC 164515 05/15/2014 016445 MKB PRINTING & PROMOTIONAL INC 164516 05/15/2014 004490 MUSCO SPORTS LIGHTING INC 164517 05/15/2014 015164 NATURES IMAGE, INC (Continued) Description Settlement:Speakeasy..Merc 5/11 APR 800 SERVICES:CIVIC CENTER SHRED SRVCS:TEMECULA POLICE OFFSITE MEDIA STORAGE - RECORDS TCSD Instructor Earnings TCSD Instructor Earnings photo booth:father/dghtr dance 5/16 TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings Consultant srvcs:western days 2014 Consultant srvcs:chili cook off Temecula Library: AN collections electrical supplies:old town town square misc maint supplies:foc Business cards: avlin odviar replacement radios: var school sites MAR ENVIRO MITIGATION @ FRNCH VLY INTCHG PECHANGA PKWY ENVIRON MITIGATIOP Amount Paid Check Total 450.10 50.87 15.00 613.44 176.40 176.40 698.00 808.50 220.50 1,038.19 514.50 441.00 441.00 294.00 257.25 1,102.50 1,102.50 661.50 367.50 73.50 367.50 3,000.00 114.52 43.19 342.08 39.30 112.57 1,583.52 1,125.44 450.10 50.87 15.00 613.44 352.80 698.00 7,689.94 3,114.52 43.19 381.38 112.57 1,583.52 1,682.92 2,808.36 Page:4 apChkLst Final Check List Page: 5 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164518 05/15/2014 012893 NEWMAN, KAREN 164519 05/15/2014 016854 NIELSEN, AMARA 164520 05/15/2014 002292 OASIS VENDING (Continued) Description Amount Paid Check Total Reimb: High Hopes T-shirts 5/9/14 338.08 338.08 Refund: Scuba Diving/3801.105 120.00 120.00 COFFEE SUPPLIES:MARY PHILLIPS 607.86 607.86 SENIOR 164521 05/15/2014 010167 ODYSSEY POWER PREVENTIVE MAINTENANCE @ 1,178.75 CORPORATION LIBRARY PREVENTIVE MAINTENANCE @ INFO TE 2,530.00 3,708.75 164522 05/15/2014 003964 OFFICE DEPOT BUSINESS SVS Printing srvcs:police business cards 50.63 50.63 DIV 164523 05/15/2014 002105 OLD TOWN TIRE & SERVICE City Vehicle Maint Svcs:Windstar 450.11 450.11 164524 05/15/2014 002105 OLD TOWN TIRE & SERVICE CITY VEHICLE MAINT SVCS:BLDG & 368.15 368.15 SAFETY 164525 05/15/2014 002344 OSVOLD, HEIDA Reimb:uniforms:Bldg & Safety 125.00 125.00 164526 05/15/2014 016585 PACIFIC PLAY SYSTEMS, INC. 1/31-5/5 prgs pmt:inclusive play 284,450.00 284,450.00 164527 05/15/2014 014273 PARAGON PARTNERS LTD Mar acquisition srvcs:F.V. Pkwy/I-15 2,525.00 2,525.00 164528 05/15/2014 000249 PETTY CASH Petty Cash Reimbursement 986.75 986.75 164529 05/15/2014 010338 POOL & ELECTRICAL misc fountain supplies:town sq/wolf crk 67.70 PRODUCTS INC 164530 05/15/2014 000254 PRESS ENTERPRISE COMPANY INC 164531 05/15/2014 003155 PRICE CHOPPER INC 164532 05/15/2014 012904 PROACTIVE FIRE DESIGN 164533 05/15/2014 005075 PRUDENTIAL OVERALL SUPPLY misc supplies/equipment:var pool sites 406.28 misc supplies/equipment:var pool sites 378.01 misc fountain supplies:town sq/wolf crk 12.85 864.84 Apr advertising: theater 352.00 352.00 Wristbands for public swim:aquatics 299.10 299.10 Apr plan review consultant: Prevention 6,911.93 6,911.93 APR FLR MATS/TWL 849.57 RENTALS/UNIFORM:CITY FA APR FLR MATS/UNIFORM SRVCS:PW PA 594.68 1,444.25 Page:5 apChkLst Final Check List Page: 6 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor (Continued) Description Amount Paid Check Total 164534 05/15/2014 001416 QUICK CRETE PRODUCTS INC daisen garden enhancmnts:duck pond 20,256.24 DAISEN GARDEN ENHANCEMENTS:DUC 164535 05/15/2014 005383 RANCHO SPRINGS MEDICAL Apr sexual assault exams:police CENTER 164536 05/15/2014 000907 RANCHO TEMECULA CAR WASH 164537 05/15/2014 011663 READY, MARC 164538 05/15/2014 003591 RENES COMMERCIAL MANAGEMENT 164539 05/15/2014 001365 RIVERSIDE COUNTY OF 330.72 20,586.96 2,700.00 2,700.00 Apr vehicle detailing services:var depts 63.00 Mar vehicle detailing services:var depts 42.00 105.00 Software lic renewal:pw fleet mgmt 167.00 167.00 misc. weed abatement:var city row 2,476.00 weed control: city maint channels 13,250.00 Oct -Dec '13 vector control services 2,258.64 15,726.00 2,258.64 164540 05/15/2014 001365 RIVERSIDE COUNTY OF vendor health permit:western days 285.00 285.00 164541 05/15/2014 013250 RIVERSIDE COUNTY OF, GUARD & BAILIFF SRVCS: YOURTH 380.77 380.77 SHERIFF COURT PGRM 164542 05/15/2014 014593 RKR MARKETING & Retracter Banner Team Temecula 537.81 537.81 ADVERTISING 164543 05/15/2014 012251 ROTH, DONALD J. TCSD Instructor Earnings 126.00 126.00 164544 05/15/2014 005329 SAFE ALTERNATIVE FOR Council CSF: SAFE - Denim & Diamonds 1,000.00 1,000.00 EVERYONE 164545 05/15/2014 016725 SAN DIEGO FRIENDS OF Performance:Western Days 2014 500.00 500.00 164546 05/15/2014 000278 SAN DIEGO UNION TRIBUNE Apr public ntcs:Planning 339.84 339.84 164547 05/15/2014 006043 SDSU RESEARCH 5/14-4/15 tower Iease:SDSU Found. prop. 6,598.02 6,598.02 FOUNDATION 164548 05/15/2014 013376 SECURITY SIGNAL DEVICES Repair & maint of cameras:var locations 278.00 278.00 INC 164549 05/15/2014 009746 SIGNS BY TOMORROW Public ntc posting srvc 0206-7:planning Public ntc posting srvc 0131-34:planning Public ntc reorder 0206-7:planning 148.20 1,150.08 148.20 1,446.48 Page apChkLst Final Check List Page: 7 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164550 05/15/2014 000645 SMART & FINAL INC (Continued) Description Amount Paid Check Total MISC SUPPLIES:HUMAN SERVICES 426.79 MISC SUPPLIES: THEATER 69.47 credit:supplies returned/Human Services -52.33 misc supplies:civic center 20.23 Supplies:High Hopes Program 362.44 Misc supplies: cultural arts events 114.49 Credit:supplies/Cultural Arts Prgm -11.38 MISC SUPPLIES:TINY TOTS PRGM 88.94 164551 05/15/2014 003002 SMOOTHILL SPORTS protective pads:skate park DISTRIBUTORS 164553 05/15/2014 000537 SO CALIF EDISON Apr 2-31-031-2590:28301 Rancho Cal Apr 2-10-331-2153:28816 Pujol St Apr 2-31-536-3226:28690 Mercedes St Apr 2-35-421-1260:41955 4th St LS3 Apr 2-29-974-7899:26953 Ynez Rd LS3 Apr 2-05-791-8807:31587 Tem pkwy LS3 Apr 2-29-479-2981:31454 Tem pkwy TC1 Apr 2-30-066-2889:30051 Rancho Vista Apr 2-36-122-7820:31777 De portola rd Apr 2-25-350-5119:45602 Redhawk pkwy Apr 2-29-458-7548:32000 Rancho Cal Apr 2-31-936-3511:46488 Pechanga pkwy Apr 2-29-657-2563:42902 Butterfield stg Apr 2-20-798-3248:C. Museum Apr 2-02-351-5281:30875 Rancho Vista Apr 2-02-502-8077:43210 Bus park dr B Apr 2-28-629-0507:30600 Pauba Rd Apr 2-27-805-3194:42051 Main St Apr 2-00-397-5067: 164554 05/15/2014 000519 SOUTH COUNTY PEST pest control srvcs:stn 84 CONTROL INC 164555 05/15/2014 009379 SOUTHWEST WOMEN'S Give Our Regards to Broadway 5/3-4 CHORUS 164556 05/15/2014 000293 STADIUM PIZZA INC Refreshments:special games 5/3 164557 05/15/2014 008337 STAPLES BUSINESS Misc office supplies:JRC facility ADVANTAGE 164558 05/15/2014 008023 STATER BROTHERS MARKETS Dinner w/FF program: Fire 1,018.65 501.93 501.93 22.34 264.84 1,227.00 363.01 150.90 9,170.17 111.49 25.22 26.90 27.99 300.95 50.58 201.81 932.29 4,614.73 248.64 6,431.69 3,287.86 2,152.50 29,610.91 80.00 80.00 219.39 219.39 620.00 620.00 126.57 126.57 98.39 98.39 Page:7 apChkLst Final Check List Page: 8 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description Amount Paid Check Total 164559 05/15/2014 016262 STEVE ADAMIAK GOLF INSTRUCTION TCSD Instructor Earnings 560.00 TCSD Instructor Earnings 84.00 TCSD Instructor Earnings 224.00 TCSD Instructor Earnings 525.00 TCSD Instructor Earnings 420.00 TCSD Instructor Earnings 392.00 TCSD Instructor Earnings 245.00 2,450.00 164560 05/15/2014 004213 STRAND HOLDINGS LLC Lifeguard seat umbrellas:aquatics pgrm 1,200.00 1,200.00 164561 05/15/2014 007900 SYERS, KATHI Reimb: supplies/Bus. Dev. Sem TVE2 5/9 88.73 88.73 164562 05/15/2014 010924 T & D COMMUNICATIONS, INC. Cabling:theater 387.84 387.84 164563 05/15/2014 000305 TARGET BANK BUS CARD Misc supplies:tiny tots 26.94 SRVCS Misc supplies: Harveston Center 57.25 Misc supplies:skate park 25.59 109.78 164564 05/15/2014 010191 TAYLOR, JUDY Performance:Western Days 5/17 600.00 600.00 164565 05/15/2014 012265 TEMECULA ACE HARDWARE Hardware & Supplies: Sta 92 160.93 160.93 C/O 164566 05/15/2014 000168 TEMECULA FLOWER CORRAL Apr sunshine fund 216.94 216.94 164567 05/15/2014 003677 TEMECULA MOTORSPORTS Veh repair & maint:police motorcycles 229.97 LLC Veh repair & maint:police motorcycles 717.08 Veh repair & maint:police motorcycles 180.29 Veh repair & maint:police motorcycles 397.48 1,524.82 164568 05/15/2014 011736 TEMECULA TROPHY INC Award:Grace Mellman retirement 96.93 96.93 164569 05/15/2014 009194 TEMECULA VALLEY NEWS Apr advertising: theater 257.76 257.76 164570 05/15/2014 004274 TEMECULA VALLEY SECURITY exit device conversions:theater 618.20 618.20 CENTR 164571 05/15/2014 003849 TERRYBERRY COMPANY Emp service award pins:HR 309.74 309.74 164572 05/15/2014 016311 TIERCE, NICHOLAS GRAPHIC DESIGN SRVCS: THEATER 2,160.00 2,160.00 Page:8 apChkLst Final Check List Page: 9 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164573 05/15/2014 010276 TIME WARNER CABLE 164574 05/15/2014 000668 TIMMY D PRODUCTIONS INC 164575 05/15/2014 002452 TOP LINE INDUSTRIAL 164576 05/15/2014 013474 TOWN & COUNTRY TOWING 164577 05/15/2014 002702 U S POSTAL SERVICE (Continued) Description Amount Paid Check Total May high speed internet:Harveston Ctr 228.47 May high speed internet:Library 501.98 730.45 PA System:Caregiver Summer 5/3 250.00 250.00 misc equip parts:pw street maint 236.47 236.47 Towing services:temecula police Towing services:temecula police Towing services:temecula police Towing services:temecula police Towing services:temecula police 480.00 240.00 300.00 240.00 440.00 1,700.00 Mar '14 postage meter deposit 2,369.99 Apr'14 postage meter deposit 5,731.10 8,101.09 164578 05/15/2014 008977 VALLEY EVENTS, INC. EVENT RENTAL ITEMS:TCSD 2,118.25 2,118.25 EVENTS/PROGRAMS 164579 05/15/2014 004261 VERIZON May xxx-6540 gen usage:FS 95 114.84 114.84 164580 05/15/2014 004789 VERIZON Apr Internet svcs:Library 0.08 164581 05/15/2014 004848 VERIZON 164582 05/15/2014 014486 VERIZON WIRELESS 164583 05/15/2014 009921 WASHINGTON, CHUCK APR INTERNET SVCS:SW DSL:PD:JONE: 39.95 40.03 May long distance phone svcs 26.06 26.06 4/16-5/15 broadband svcs:citywide 7,344.36 7,344.36 council member reimb:airfare, d.c. 671.00 671.00 164584 05/15/2014 001342 WAXIE SANITARY SUPPLY INC misc custodial supplies: various parks 416.87 PAPER TOWEL DISPENSER CONVERSIC 1,117.80 paper towel dispenser conversions:var 1,244.30 164585 05/15/2014 003730 WEST COASTARBORISTS INC 4/1-15 tree trim maint srvcs:city 3/16-31 tree planting srvcs:signet 4/1-15 emerg tree maint srvcs:var slopes 4/1-15 tree trims/removals:var prks & 4/1-15 tree trims & removals:wolf crk 4/1-15 tree removal,planting:chantemar 3/16-31 tree removal,planting:chantemar 164586 05/15/2014 012343 WEST COAST PERFORMING At The Hop! theater settlement 5/2 780.00 3,150.00 3,429.00 4,514.00 1,467.00 840.00 1,050.00 2,778.97 15,230.00 2,956.29 2,956.29 Page apChkLst Final Check List Page: 10 05/15/2014 2:06:08PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164587 05/15/2014 008402 WESTERN RIVERSIDE COUNTY 164588 05/15/2014 016864 WOOD, RANDY 164589 05/15/2014 013613 WORTHINGTON, PAULA 164590 05/15/2014 016305 YONKER, JOHN (Continued) Description Amount Paid Check Total Apr '14 MSHCP payment 15,504.00 15,504.00 uniform reimbursement 125.00 125.00 Reimb:supplies-F/D Date Night 88.07 88.07 Uniform reimbursement 107.95 107.95 Grand total for UNION BANK OF CALIFORNIA: 1,096,756.08 Pagel 0 apChkLst Final Check List Page: 11 05/15/2014 2:06:08PM CITY OF TEMECULA 129 checks in this report. Grand Total All Checks. 1,096,756.08 Page:11 apChkLst Final Check List Page: 1 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 2440 05/22/2014 000444 INSTATAX (EDD) 2441 05/22/2014 000283 INSTATAX (IRS) 2442 05/22/2014 001065 NATIONWIDE RETIREMENT SOLUTION 2443 05/22/2014 000246 PERS (EMPLOYEES' RETIREMENT) 2444 05/22/2014 010349 CALIF DEPT OF CHILD SUPPORT Description Amount Paid Check Total STATE DISABILITY INS PAYMENT 21,457.25 21,457.25 FEDERAL INCOME TAXES PAYMENT 77,055.10 77,055.10 NATIONWIDE RETIREMENT PAYMENT 11,450.06 11,450.06 PERS ER PAID MEMBER CONTR 142,852.46 142,852.46 PAYMENT SUPPORT PAYMENT 1,516.60 1,516.60 2445 05/22/2014 000389 NATIONWIDE RETIREMENT OBRA- PROJECT RETIREMENT SOLUTION PAYMENT 3,086.72 3,086.72 2446 05/22/2014 000194 I C M A RETIREMENT -PLAN I C M A RETIREMENT TRUST 457 4,620.88 4,620.88 303355 PAYMENT 164591 05/22/2014 016764 ABM BUILDING SERVICES, LLC replace ac blower motor: chapel 591.29 591.29 164592 05/22/2014 016764 ABM BUILDING SERVICES, LLC Emerg HVAC repairs:civic center 372.79 372.79 164593 05/22/2014 013367 ACTIVE MICRO INC Misc tools & equip: PW traffic 203.37 203.37 164594 05/22/2014 014170 AHERN RENTALS INC maint equip repairs: var facilities 238.02 238.02 164595 05/22/2014 015083 AIR GAS USA, LLC MISC STAGE SUPPLIES:THEATER 31.36 31.36 164596 05/22/2014 009374 ALLEGRO MUSICAL VENTURES PIANO TUNING & MAINT:THEATER 420.00 420.00 164597 05/22/2014 016671 ALLEN-HENDRICKSON, TCSD Instructor Earnings 420.00 420.00 DERIMECO JOE 164598 05/22/2014 016877 ALVARADO, MICHELLE refund:Teen top chefs 1005.101 60.00 60.00 164599 05/22/2014 000936 AMERICAN RED CROSS Learn to Swim program fees:aquatics 405.00 405.00 164600 05/22/2014 004623 AQUA SOURCE INC POOL CHEMICAL SUPPLIES: TES 1,833.00 1,833.00 Pagel apChkLst Final Check List Page: 2 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description 164601 05/22/2014 011954 BAKER & TAYLOR INC Temecula Library: Misc. collections 164602 05/22/2014 004040 BIG FOOT GRAPHICS Entertainer srvcs:egg hunt event Signage:JRC Yard Signs Shirts:Special Games 2014 Amount Paid Check Total 391.19 391.19 300.00 120.00 2,870.00 3,290.00 164603 05/22/2014 005716 BIRTH CHOICE OF TEMECULA refund:sec dep:picnic rental:RRSP 200.00 200.00 INC 164604 05/22/2014 008605 BONTERRA PSOMAS 01/01-03/27/14 ADD'L ENVIRO CLEARANCE 164605 05/22/2014 004462 C D W GOVERNMENT INC 1,184.55 1,184.55 SMALL TOOLS & EQUIP: LIBRARY 1,060.52 Office Equipment: Finance 300.62 1,361.14 164606 05/22/2014 003138 CAL MAT asphalt material:citywide street repairs 569.91 asphalt material:citywide street repairs 123.87 asphalt material:citywide street repairs 528.61 1,222.39 164607 05/22/2014 000647 CALIF DEPT OF CONSUMER '14 engineer lic 54853:Attar, Amer 115.00 AFFAIRS '14 engineer lic: 48279 Garcia, Tom 115.00 230.00 164608 05/22/2014 004248 CALIF DEPT OF Apr 14 Fingerprinting: HR 4,485.00 JUSTICE-ACCTING DOJ alcohol analysis:temecula police 630.00 5,115.00 164609 05/22/2014 014726 CHAPTER 13 STANDING SUPPORT PAYMENT 182.77 182.77 TRUSTEE 164610 05/22/2014 000137 CHEVRON AND TEXACO Apr 14 City vehicles fuel: Police Dept 2,084.41 2,084.41 164611 05/22/2014 005417 CINTAS FIRST AID & SAFETY first-aid kit supplies: var facilities 463.68 463.68 164612 05/22/2014 003997 COAST RECREATION INC playground part: long cyn creek park 115.25 115.25 164613 05/22/2014 004405 COMMUNITY HEALTH COMMUNITY HEALTH CHARITIES 24.00 24.00 CHARITIES PAYMENT 164614 05/22/2014 014521 COSTAR GROUP May 14 web subscription:Eco Dev 380.02 380.02 INFORMATION, INC 164615 05/22/2014 004329 COSTCO TEMECULA #491 Camera for TCSD special events Sister City - breakfast items. PROGRAM SUPPLIES:HUMAN SERVICE 164616 05/22/2014 010650 CRAFTSMEN PLUMBING & remove and replace hvac units:sr. ctr. HVAC INC 1,005.49 107.58 18.25 1,131.32 24,000.00 24,000.00 Page2 apChkLst Final Check List Page: 3 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor (Continued) Description 164617 05/22/2014 000209 CROP PRODUCTION SERVICES misc small tool parts: chain sharpen misc small tool parts: erosion control Equipment parts: Sta 12 164618 05/22/2014 003945 DIAMOND ENVIRONMENTAL SRVCS Amount Paid Check Total 17.00 112.48 247.95 5/12-6/08 portable rstrm svcs:Riverton 57.30 5/12-6/08 portable rstrm svcs:Harmony Ln 5/12-6/08 portable rstrm svcs:Gen Kearny 5/12-6/08 portable rstrm svcs:La Serena 164619 05/22/2014 016756 DOCTOR'S NUTRITIONAL Police K9 dog food:Astin and Rudy PRODUCTS 164620 05/22/2014 004192 DOWNS ENERGY FUEL & LUBRICANTS 57.30 57.30 57.30 377.43 229.20 82.80 82.80 Fuel for City vehicles:Bldg & Safety 244.84 Fuel for City vehicles:Traffic & NPDES Fuel for City vehicles:Police Dept Fuel for City vehicles: Fuel for City vehicles: Park Rangers Fuel for City vehicles: PW Fuel for City vehicles:PW Fuel for City vehicles: PW Maint Fuel for City vehicles: tcsd, pw & bldg 164621 05/22/2014 007319 EAGLE ROAD SERVICE & TIRE veh repairs & maint: pw street INC 164622 05/22/2014 000523 EASTERN MUNICIPAL WATER 27495 & 27498 enterprise circle W DIST 164623 05/22/2014 002390 EASTERN MUNICIPAL WATER Apr water meter:39656 Digeo Dr DIST 459.25 73.81 2,008.73 271.07 76.65 82.28 995.78 1,946.49 6,158.90 1,473.40 1,473.40 2,380.00 2,380.00 205.53 APR WATER METER:MURR HOT SPRING 30.64 Apr water meter:Murr hot springs rd 169.68 405.85 164624 05/22/2014 016839 EHS INTERNATIONAL, INC. Work place safety prgrm:risk mgmt 2,062.50 2,062.50 164625 05/22/2014 011292 ENVIRONMENTAL SCIENCE Mar 14 Spplmntl EIR:tem valley hospital 11,583.00 11,583.00 ASSOC. 164626 05/22/2014 001056 EXCEL LANDSCAPE, INC. Apr 14 Idscp maint srvc: parks APR 14 LDSCP MAINT SRVC: MEDIANS APR 14 LDSCP MAINT SRVC: SPORTS P/ Apr 14 Idscp maint srvc: margarita 164627 05/22/2014 015330 FAIR HOUSING COUNCIL Apr 14 Fair housing srvcs:cdbg funding 164628 05/22/2014 000165 FEDERAL EXPRESS INC 5/1-5/5/14 Express mail services 47, 825.10 17,994.70 51,365.88 700.00 117,885.68 736.71 736.71 122.78 122.78 Page:3 apChkLst Final Check List Page: 4 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164629 05/22/2014 003347 FIRST BANKCARD CENTER 016882 SHARE -IT DIGITAL RIVER INC 003964 OFFICE DEPOT BUSINESS SVS DIV (Continued) Description MH Emco remote shutdown: IT MH Misc office supplies: IT Amount Paid Check Total 219.00 53.98 016693 STORMSOURCE, LLC MH misc supplies: software 20.00 000795 FRED PRYOR JH Mbshp:fredpryorcareertrng:HS 149.00 SEMINARS-CAREERTRAC 014821 CPE STORE INC, THE JH Accntg Best Practice: RG 234.00 006952 PAYPAL JH Verisign Payflow Pro Transaction 43.15 000515 TEMECULA VALLEY CHAMBER TG State of the city 160.00 OF 016868 LEAGUE OF AMERICAN AV bicycle friendly community sign 150.00 BICYCLISTS 000515 TEMECULA VALLEY CHAMBER AV State of the City Reservation 120.00 OF 013338 APPLE STORE AV ipad airsmart case 85.32 000515 TEMECULA VALLEY CHAMBER AV State of the City Reservation 280.00 OF 000854 URBAN LAND INSTITUTE AV Infrastructure seminar: Watson, L 50.00 016693 STORMSOURCE, LLC MH misc supplies: software 20.00 007987 WALMART MH space heater: IT 14.66 002377 BEST BUY COMPANY INC MH netgearieee equipment 52.91 014214 NEWEGG.COM MH terastation 5200: IT 399.30 014214 NEWEGG.COM AV Scansnap (X500 454.48 001365 RIVERSIDE COUNTY OF KH food handlers card: viticulture 280.00 003605 LAKE ELSINORE STORM KH tickets for sister city group & 560.00 000515 TEMECULA VALLEY CHAMBER KH State of the City reservation 160.00 OF 012085 ISTOCK INT'L INC. KH photos: TCSD 239.99 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 14.00 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 33.35 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 31.71 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 257.12 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 17.88 (BOOKS):LIBRARY Page:4 apChkLst Final Check List Page: 5 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor (Continued) Description Amount Paid Check Total 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 16.74 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 158.48 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 227.64 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 300.16 (BOOKS):LIBRARY 007282 AMAZON.COM, INC KH MISC. COLLECTIONS 34.13 (BOOKS):LIBRARY 016878 QUICK CANDLES KH candles: TCSD 403.42 014949 WESTERN CITY MAGAZINE GB league of ca cities: job posting: HR 250.00 007282 AMAZON.COM, INC GB library books: HR 12.99 016879 BIRTHDAYEXPRESS.COM KH comic tattoos for TCSD 77.59 007282 AMAZON.COM, INC GB credit for finance charges -225.34 006952 PAYPAL KH Verisign Payflow Pro Transaction 84.62 016880 MORAND, CONNIE KH 12x12 Japan 20th Anniversary Jacket 386.13 015112 ENVATO.COM MH website software 20.00 164630 05/22/2014 000380 FIRST STUDENT CHARTER BUS TRANSPORTATION 907.82 SVCS:EXCURSION PGRM 5,846.41 907.82 164631 05/22/2014 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 100.00 100.00 164632 05/22/2014 000795 FRED PRYOR Business seminars: Von Richter, Polly 100.00 100.00 SEMINARS-CAREERTRAC 164633 05/22/2014 016184 FUN EXPRESS, LLC MISC. SUPPLIES- TCSD SPECIAL 60.35 60.35 EVENTS 164634 05/22/2014 010326 G E MOBILE WATER, INC WATER FILTRATION PARTS:STN 73 63.72 63.72 164635 05/22/2014 011283 GABRIEL ROEDER SMITH & Consulting srvcs:acturarial valuation 11,700.00 11,700.00 COMPANY 164636 05/22/2014 013552 GANDS PRODUCTIONS LLC Settlement:Country...Merc 05/17 247.50 247.50 164637 05/22/2014 007078 GIRL SCOUTS OF SAN refund:picnic rental:Pala comm park 35.00 35.00 GORGONIO 164638 05/22/2014 000177 GLENNIES OFFICE PRODUCTS APR 14 MISC OFFICE SUPPLIES: 258.71 258.71 INC PLANNING Page:5 apChkLst Final Check List Page: 6 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor (Continued) Description Amount Paid Check Total 164639 05/22/2014 005664 GOSCH TOWING & RECOVERY Towing Services: PD 220.00 220.00 164640 05/22/2014 003792 GRAINGER exit door alarm: crc gym 156.87 156.87 164641 05/22/2014 003592 GRANITE CONSTRUCTION MAR 14 CONST:MAIN STREET BRIDGE 128,672.46 128,672.46 COMPANY 164642 05/22/2014 014402 GROEPPER, BROOKE TCSD instructor earnings 245.00 ELIZABETH 164643 05/22/2014 008081 HALL & FOREMAN INC 164644 05/22/2014 001135 HEALTHPOINTE MEDICAL GROUP INC 164645 05/22/2014 015686 HEARTBEATS 164646 05/22/2014 001013 HINDERLITER DE LLAMAS & ASSOC 164647 05/22/2014 015315 HYLAND SOFTWARE, INC. 164648 05/22/2014 004406 IGOE & COMPANY INC 164649 05/22/2014 013695 INLAND EMPIRE SHRED IT 164650 05/22/2014 001407 INTER VALLEY POOL SUPPLY INC 164651 05/22/2014 003266 IRON MOUNTAIN OFFSITE 164652 05/22/2014 015673 JDS VIDEO & MEDIA PRODUCTIONS 164653 05/22/2014 016872 JKES, LLC 164654 05/22/2014 000203 JOBS AVAILABLE INC TCSD instructor earnings 343.00 TCSD instructor earnings 245.00 TCSD instructor earnings 693.00 1,526.00 Mar 14 Util. srvc:front st storm drain 450.00 450.00 EMP INDUSTRIAL CARE: HR 125.00 125.00 Performance:Drum circles 05/05/14 250.00 250.00 2nd qtr cnslt svcs: sales tax 4,361.62 4,361.62 11/13-10/14 SIRE Agnda Mgr renewal 9,607.07 9,607.07 Apr flex benefit plan pmt 155.00 155.00 SHRED SERVICES: RECORDS 15.00 15.00 DIVISION pool supplies: var swimming pools 914.00 914.00 OFFSITE MEDIA STORAGE:CITY 613.44 613.44 CLERK Video production srvcs:eco dev 850.00 850.00 refund:sec dep:PHBSP soccer field #1 2,000.00 2,000.00 RECRUITMENT ADS - HUMAN 312.00 312.00 RESOURCES Page:6 apChkLst Final Check List Page: 7 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164655 05/22/2014 012285 JOHNSTONE SUPPLY 164656 05/22/2014 014817 LAPP, JEREMY SCOTT 164657 05/22/2014 003726 LIFE ASSIST INC (Continued) Description Amount Paid Check Total misc maint supplies: crc 63.18 63.18 Settlement:Cabaret...Merc 05/18/14 1,151.25 1,151.25 Emergency medical supplies: Medics 9.75 Emerg med equip: CERT team 5,121.78 164658 05/22/2014 014228 LSK, LLC Jun 14 facility lease pmt:harveston ctr 164659 05/22/2014 004813 M & J PAUL ENTERPRISES INC Inflatable jump:Special Games 164660 05/22/2014 008610 M C R STAMPS DJ services:High Hopes program events 4,993.56 5,131.53 4,993.56 155.00 155.00 25.00 25.00 164661 05/22/2014 003782 MAIN STREET SIGNS misc street signs: pw street maint div 601.00 misc street signs: pw street maint div 166.20 misc traffic signs: pw street maint div 131.84 misc traffic signs:pedestrian symbols 637.88 misc street signs: shower/eye wash signs 172.80 misc street signs: pw street maint div 518.40 2,228.12 164662 05/22/2014 004141 MAINTEX INC misc cleaning supplies: Musem 2,477.68 2,477.68 164663 05/22/2014 004803 MAPLOGIC CORPORATION 4/23/14-4/23/15 map layout mgr: GIS 1,250.00 1,250.00 164664 05/22/2014 000944 MCCAIN TRAFFIC SUPPLY INC TRAFFIC SOFTWARE MAINT 7,500.00 7,500.00 RENEWAL: PW 164665 05/22/2014 015259 MERCURY DISPOSAL Household Battery recycling program 273.60 273.60 SYSTEMS, INC. 164666 05/22/2014 013443 MIDWEST TAPE LLC Temecula Library: A/V collections 48.58 48.58 164667 05/22/2014 004951 MIKE'S PRECISION WELDING daisen garden enhancmnts:duck pond 3,550.00 INC. daisen garden enhancements:duck pond 10,900.00 164668 05/22/2014 001868 MIYAMOTO-JURKOSKY, SUSAN TCSD Instructor Earnings 375.20 ANN 14,450.00 TCSD Instructor Earnings 369.60 TCSD Instructor Earnings 144.90 889.70 164669 05/22/2014 010990 MOORE IACOFANO GOLTSMAN 4/14-6/14 Web maint srvcs:plan dept 500.00 500.00 INC 164670 05/22/2014 016880 MORAND, CONNIE refund:Mother's day tea party 4410.101 16.00 16.00 Page:7 apChkLst Final Check List Page: 8 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA (Continued) Check # Date Vendor Description 164671 05/22/2014 004490 MUSCO SPORTS LIGHTING INC lighting control link fees: var sites 164672 05/22/2014 000727 NATIONAL FIRE PROTECTION fire prevention week supplies:Fire ASSN 164673 05/22/2014 000915 NATIONAL NOTARY Annual mbrshp: S.Pollack:15274686 ASSOCIATION 164674 05/22/2014 015164 NATURES IMAGE, INC Apr Pechanga pkwy environ mitigation:pw APR 14 ENVIRO MITIGATION @ FRNCH 164675 05/22/2014 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES: HR DEPT DIV 164676 05/22/2014 002105 OLD TOWN TIRE & SERVICE Misc office supplies:Fire City Vehicle Maint Svcs:PW Maint City Vehicle Maint Svcs:PW Maint City Vehicle Maint Svcs:PW Maint City Vehicle Maint Svcs:PW Maint Amount Paid Check Total 3,200.00 3,200.00 27.15 27.15 179.00 179.00 1,682.92 1,125.44 2,808.36 48.02 18.12 66.14 688.85 535.00 75.00 80.27 1,379.12 164677 05/22/2014 013198 ORTENZO-HAYES, KRISTINE TCSD Instructor Earnings 336.00 TCSD Instructor Earnings 294.00 TCSD Instructor Earnings 336.00 TCSD Instructor Earnings 336.00 TCSD Instructor Earnings 399.00 TCSD Instructor Earnings 488.60 TCSD Instructor Earnings 458.50 2,648.10 164678 05/22/2014 016875 PEREZ, NATALIA refund:sec dep:picnic rental:Harveston 200.00 200.00 164679 05/22/2014 016529 PIONEER CREDIT RECOVERY SUPPORT PAYMENT 51.91 51.91 INC 164680 05/22/2014 010338 POOL & ELECTRICAL misc supplies/equipment:var pool sites 378.01 378.01 PRODUCTS INC 164681 05/22/2014 000253 POSTMASTER Express Mail & Postal Svcs 18.11 18.11 164682 05/22/2014 016867 PRECISION FRAMING refund:eng grad dep:LD12-037GR 3,000.00 3,000.00 SYSTEMS 164683 05/22/2014 013725 PROCRAFT INC Garage door repair:fire stn 84 229.00 229.00 164684 05/22/2014 014379 PROFESSIONAL IMAGE MFG MILITARY BANNERS:ECO DEV 45.36 ADVERTISING MFG MILITARY BANNERS:ECO DEV 119.23 164.59 Page:8 apChkLst Final Check List Page: 9 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164685 05/22/2014 015967 PUBLICCEO.COM, INC. 164686 05/22/2014 002012 R D 0 EQUIPMENT COMPANY 164687 05/22/2014 015709 RAHN CONSERVATION CONSULTING, 164688 05/22/2014 000262 RANCHO CALIF WATER DISTRICT 164689 05/22/2014 003591 RENES COMMERCIAL MANAGEMENT 164690 05/22/2014 016873 RESEARCH FOR LIFE 164691 05/22/2014 000353 RIVERSIDE CO AUDITOR 164692 05/22/2014 000418 RIVERSIDE CO CLERK & RECORDER 164693 05/22/2014 000418 RIVERSIDE CO CLERK & RECORDER 164694 05/22/2014 000268 RIVERSIDE CO HABITAT 164695 05/22/2014 001365 RIVERSIDE COUNTY OF 164696 05/22/2014 009196 SACRAMENTO THEATRICAL LIGHTING 164697 05/22/2014 011511 SCUBA CENTER TEMECULA 164698 05/22/2014 008529 SHERIFF'S CIVIL DIV - CENTRAL (Continued) Description Job Posting for City Clerk position misc equip parts&supplies:street maint 2/25-5/5 envir.monitoring:main st.bridge Apr var water meters:Fire Stns Apr var water meter:27499 Comm Ctr Dr Apr Floating meter-comm:PW Apr var water meters:PW old town Apr var water meters:PW Fac & TVE2 Apr var water meters:PW various sites Apr var water meters:TCSD svc lev C Mar -Apr comm water meter:28640 Pujol Apr var water meters:PW-CIP weed abatement:city properties & row refund:sec dep:rm rental:Harveston Apr '14 prkg citation assessments Ntc of exemption:TUMF ordinance Ntc of exemption:Pavement Rehab-O.T. Apr '14 K -Rat payment renew permit:Sam Hicks Park (snck bar) renew permit:K.Hintergardt Prk (snck Sou nd/Iighting:Theater TCSD Instructor Earnings TCSD Instructor Earnings SUPPORT PAYMENT Amount Paid Check Total 150.00 848.70 4,040.00 590.41 65.78 172.90 869.26 3,267.18 1,012.98 29,463.44 8.28 742.41 6,825.00 200.00 2,465.50 50.00 50.00 11,250.00 208.00 208.00 8,987.16 420.00 17.50 300.00 150.00 848.70 4,040.00 36,192.64 6,825.00 200.00 2,465.50 50.00 50.00 11,250.00 416.00 8,987.16 437.50 300.00 164699 05/22/2014 009213 SHERRY BERRY MUSIC Jazz @ the Merc 5/15 506.00 506.00 Page9 apChkLst Final Check List Page: 10 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164700 05/22/2014 000537 SO CALIF EDISON (Continued) Description Amount Paid Check Total Apr 2-35-576-2634:FV pkwy e/o jefferson 82.45 Apr 2-29-974-7568:26953 Ynez Rd TC1 139.79 Apr 2-31-693-9784:26036 Ynez TC1 365.45 Apr 2-33-237-4818:30499 Rancho Cal 92.04 Apr 2-01-202-7603:var LS -1 allnite 25,117.82 Apr 2-31-419-2659:26706 Ynez TC1 155.84 Apr 2-01-202-7330:var LS -1 allnite 79,103.82 Apr 2-28-171-2620:40820 Winchester 793.62 Apr 2-33-777-1950:40135 Village Rd 561.92 Apr 2-26-887-0789:40233 Village Rd 3,428.28 Apr 2-30-608-9384:28582 Harveston Dr 506.50 Apr 2-29-223-9571:30395 Murr hot sprngs 50.16 Apr 2-00-397-5059:33340 Camino piedra 8,511.92 164701 05/22/2014 014783 SOFTRESOURCES, LLC CONSULTANT SRVCS:NEW PERMIT SYS 164702 05/22/2014 002503 SOUTH COAST AIR QUALITY FY 13/14 AQMD fee:library FY 13/14 AQMD fee:civic center FY 13/14 AQMD fee:foc 164703 05/22/2014 005786 SPRINT Mar 26 - Apr 26 cellular usage/equip 164704 05/22/2014 008337 STAPLES BUSINESS ADVANTAGE 164705 05/22/2014 002366 STEAM SUPERIOR CARPET CLEANING 164706 05/22/2014 001546 STRAIGHT LINE GLASS 164707 05/22/2014 013387 SWEEPING UNLIMITED INC 164708 05/22/2014 012265 TEMECULA ACE HARDWARE C/O 164709 05/22/2014 011736 TEMECULA TROPHY INC 118,909.61 4,462.50 4,462.50 118.94 118.94 118.94 356.82 8,513.54 8,513.54 Misc office supplies:pw depts 41.85 Misc office supplies:finance 41.66 MISC OFFICE SUPPLIES:TCSD ADMIN 59.66 MISC OFFICE SUPPLIES:TCSD ADMIN 50.41 Misc office supplies:library 648.81 Credit:misc office supplies:library -15.71 Credit:misc office supplies:library -15.71 Supplies:Mary Phillips Senior Center 15.11 826.08 carpet cleaning srvcs: chapel 425.00 425.00 replace doors: crc rehab 8,650.00 8,650.00 May sweeping srvcs: parking garage 500.00 500.00 misc maint supplies: various parks 57.87 57.87 Plaques & trophies:'14 Rod Run 615.60 615.60 Pagel 0 apChkLst Final Check List Page: 11 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor (Continued) Description Amount Paid Check Total 164710 05/22/2014 010046 TEMECULA VALLEY Mar '14 Bus. Impry DistrictAsmnts 155,194.82 155,194.82 CONVENTION & 164711 05/22/2014 005722 TEMECULA VALLEY GARDEN refund:sec dep:rm rental:CRC 150.00 150.00 CLUB 164712 05/22/2014 000306 TEMECULA VALLEY PIPE & misc plumbing supplies: var parks 185.95 185.95 SUPPLY 164713 05/22/2014 004274 TEMECULA VALLEY SECURITY new deadbolt lock: hary boat house 210.08 210.08 CENTR 164714 05/22/2014 000919 TEMECULA VALLEY UNIFIED Bus transportation:every 15 min pgrm 247.00 247.00 SCHOOL 164715 05/22/2014 010276 TIME WARNER CABLE May high speed internet:29119 Margarita 67.64 164716 05/22/2014 014413 U.S. DEPARTMENT OF EDUCATION 164717 05/22/2014 016871 UNITED CALIFORNIA FMS May high speed internet:32364 Overland SUPPORT PAYMENT refund:rm rental:Library comm rm B 164718 05/22/2014 002110 UNITED RENTALS NORTH misc equip rentals: pw street maint AMERICA 145.93 213.57 261.68 261.68 175.00 175.00 26.73 26.73 164719 05/22/2014 004261 VERIZON May xxx-2941 gen usage:TVE2 419.33 May xxx-0073 general usage 164.45 May xxx-0074 general usage 3,091.31 Apr xxx-3738 general usage:McCabe Ct 130.76 May xxx-5072 general usage 1,952.48 5,758.33 164720 05/22/2014 004789 VERIZON MAY INTERNET SVCS:CIVIC CENTER 289.99 289.99 164721 05/22/2014 004848 VERIZON Apr long distance phone svcs 144.99 144.99 164722 05/22/2014 001881 WATER SAFETY PRODUCTS Misc pool supplies:aquatics pgrm 803.11 803.11 INC 164723 05/22/2014 001342 WAXIE SANITARY SUPPLY INC misc custodial supplies: civic 848.34 848.34 164724 05/22/2014 016876 WHALEN, KARRI refund:sec dep:rm rental:Harveston 200.00 200.00 164725 05/22/2014 004567 WITCHER ELECTRIC daisen garden enhancemnt:duck pond 5,800.00 5,800.00 Page:11 apChkLst Final Check List Page: 12 05/22/2014 1:41:18PM CITY OF TEMECULA Bank : union UNION BANK OF CALIFORNIA Check # Date Vendor 164726 05/22/2014 009512 WURMS JANITORIAL SERVICES, INC 164727 05/22/2014 000348 ZIGLER, GAIL (Continued) Description May janitorial srvcs: City facs MAY JANITORIAL SRVCS: JRC Reimb:F/D Date Night supplies 5/16 Reimb:F/D Date Night supplies 5/16 Amount Paid Check Total 19,131.54 170.00 19,301.54 91.07 318.92 409.99 Grand total for UNION BANK OF CALIFORNIA: 1,082,795.17 Page:12 apChkLst Final Check List Page: 13 05/22/2014 1:41:18PM CITY OF TEMECULA 144 checks in this report. Grand Total All Checks. 1,082,795.17 Page:13 Item No. 4 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 10, 2014 SUBJECT: City Treasurer's Report as of April 30, 2014 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the City Council approve and file the City Treasurer's Report as of April 30, 2014. BACKGROUND: Government Code Sections 53646 and 41004 require reports to the City Council regarding the City's investment portfolio, receipts, and disbursements respectively. Adequate funds will be available to meet budgeted and actual expenditures of the City for the next six months. Current market values are derived from the Local Agency Investment Fund (LAIF) reports, Union Bank of California trust and custody statements, and from US Bank trust statements. Attached is the City Treasurer's Report that provides this information. The City's investment portfolio is in compliance with the statement of investment policy and Government Code Sections 53601 and 53635 as of April 30, 2014. FISCAL IMPACT: None. ATTACHMENTS: City Treasurer's Report as of April 30, 2014 Investments Managed Pool Accounts Retention Escrow Account Letter of Credit Local Agency Investment Funds Federal Agency Callable Securities Federal Agency Bullet Securities Investments Cash Passbook/Checking (not included in yield calculations) Total Cash and Investments Total Earnings City of Temecula, California Portfolio Management Portfolio Summary April 30, 2014 Par Market Book % of Value Value Value Portfolio 40,411,043.43 40,411,043.43 40,411,043.43 46.42 1,690,157.33 1,690,157.33 1,690,157.33 1.94 1.00 1 00 1.00 0 00 27,955,022.05 27,963,094.90 27,955,022.05 3211 2,000,000.00 2,007,270.00 2,000,000.00 2.30 15,000,000 00 15,062,910.00 14,992,950.00 17.22 87,056,223.81 87,134,476.66 Term City of Temecula 41000 Main Street P.O. Box 9033 Temecula, CA 92590 (951)694-6430 Days to YTM YTM Maturity 360 Equiv. 365 Equiv. 1,461 1,319 1 0.097 0.098 1 0.000 0.000 1 0.000 0.000 1 0.230 0 233 740 0.927 0.940 547 0,774 0.785 87,049,173.81 100.00% 262 112 0.273 0.277 3,048,827 37 3,048,827 37 90,105,051.18 90,183,304.03 3,048,827.37 1 1 0.000 0.000 90,098,001.18 262 112 0.273 0.277 April 30 Month Ending Fiscal Year To Date Current Year Average Daily Balance Effective Rate of Return 20, 053.40 90,940,867.95 0.27% Reporting period 04/01/2014-04/30/2014 Run Date: 05/22/2014 - 09:02 267,732.45 96,900,071.84 0.33% Portfolio TEME CP PM (PRF_PM1) 7 3.0 Report Ver 7 3.5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2014 Page 1 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 122216003-2 CITY COP RE2 ASSURED GUARANTY 0.00 0.00 0.00 1.000 0.986 1.000 1 104348008-1 01-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348006-4 01-2 RESA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348016-3 01-2 RESB2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 104348000-4 01-2 SPTAX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669911-2 03-1 ACQA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669921-3 03-1 ACQB3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669902-3 03-1 BOND3 First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 94669906-3 03-1 RES A3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669916-2 03-1 RES B2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94669900-4 03-1 SPTAX1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593011-2 03-2 ACQ 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593009-2 03-2 EMWD 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593007-2 03-2 IMP 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593016-4 03-2 LOC 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593010-2 03-2 PWADM2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593006-2 03-2 RES 2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 793593000-3 03-2 SPTX2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727011-2 03-3 ACQ2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727002-2 03-3 BOND 2 First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 744727007-2 03-3 CITY2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727009 03-3 EMWD 1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727006-3 03-3 RES3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 744727000-4 03-3 SP TX 4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686001-2 03-4 ADMIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686005-1 03-4 PREP1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686000-1 03-4 RED1 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94686006-2 03-4 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776002-2 03-6 BOND2 First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 786776007-2 03-6 IMP2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776006-2 03-6 RES2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 786776000-3 03-6 SP TX3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453510-2 88-12 BOND2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 95453518-4 88-12 GI4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216003-4 CITY COP RE4 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 122216008-3 CITY COPCIP2 First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 Run Date: 05/22/2014 - 09:02 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Report Ver. 7.3.5 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2014 Page 2 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 122216000-2 CITY COPLPF2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 94434160-1 RDA 02 INT1 First American Treasury 1.31 1.31 1.31 0.000 0.000 1 94434161-2 RDA 02 PRIN2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886011-2 RDA 06 B PRI First American Treasury 01/01/2014 0.03 0.03 0.03 0.000 0.000 1 107886008-2 RDA 06 CIPA2 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886001 RDA 06 PRIN First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 107886000-2 RDA 06A INT2 First American Treasury 1.07 1.07 1.07 0.000 0.000 1 107886018-3 RDA 06B CIP3 First American Treasury 0.00 0.00 0.00 0.000 0.000 1 107886010-2 RDA 06B INT2 First American Treasury 0.03 0.03 0.03 0.000 0.000 1 107886016-2 RDA 06B RES2 First American Treasury 202,120.02 202,120.02 202,120.02 0.010 0.010 0.010 1 107886030-2 RDA 07 CAPI2 First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 107886027-2 RDA 07 ESC2 First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 107886020-2 RDA 07 INT2 First American Treasury 0.20 0.20 0.20 0.000 0.000 1 107886021-2 RDA 07 PRINC First American Treasury 01/01/2014 0.14 0.14 0.14 0.000 0.000 1 107886028-2 RDA 07 PROJ2 First American Treasury 209,680.97 209,680.97 209,680.97 0.010 0.010 0.010 1 107886026-2 RDA 07 RES2 First American Treasury 1,104,108.77 1,104,108.77 1,104,108.77 0.010 0.010 0.010 1 136343006 RDA 10 DS 1 First American Treasury 1,263,945.05 1,263,945.05 1,263,945.05 0.010 0.010 0.010 1 136343008 RDA 10A CIP2 First American Treasury 19,950.82 19,950.82 19,950.82 0.010 0.010 0.010 1 136343001-2 RDA 10A-INT1 First American Treasury 1.59 1.59 1.59 0.000 0.000 1 136343018-2 RDA 10B CIP2 First American Treasury 5,186,713.19 5,186,713.19 5,186,713.19 0.010 0.010 0.010 1 136343000-1 RDA 10B -INTI First American Treasury 2.46 2.46 2.46 0.000 0.000 1 94432360-2 TCSD COP INT First American Treasury 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 104348006-5 01-2 RESA11 Federated Tax Free Obligations 440,398.36 440,398.36 440,398.36 0.010 0.010 0.010 1 104348016-5 01-2 RESB11 Federated Tax Free Obligations 188,613.44 188,613.44 188,613.44 0.010 0.010 0.010 1 104348000-5 01-2 SPTAX11 Federated Tax Free Obligations 267,555.25 267,555.25 267,555.25 0.010 0.010 0.010 1 94669921-5 03-01 ACQ11 Federated Tax Free Obligations 2,143,759.57 2,143,759.57 2,143,759.57 0.010 0.010 0.010 1 94669911-5 03-01 ACQA11 Federated Tax Free Obligations 144.49 144.49 144.49 0.010 0.010 0.010 1 94669922-5 03-01 COI Federated Tax Free Obligations 07/01/2013 0.00 0.00 0.00 0.001 0.001 0.001 1 94669917-5 03-01 RES Federated Tax Free Obligations 0.02 0.02 0.02 0.010 0.010 0.010 1 94669906-5 03-01 RESA11 Federated Tax Free Obligations 0.00 0.00 0.00 0.001 0.001 0.001 1 94669916-5 03-01 RESB11 Federated Tax Free Obligations 147,787.88 147,787.88 147,787.88 0.010 0.010 0.010 1 94669000-5 03-01SPTAXI1 Federated Tax Free Obligations 275,701.99 275,701.99 275,701.99 0.010 0.010 0.010 1 164741009-5 03-03 COI Federated Tax Free Obligations 07/01/2013 0.00 0.00 0.00 0.001 0.001 0.001 1 164741008-5 03-03 IMP Federated Tax Free Obligations 754,526.05 754,526.05 754,526.05 0.010 0.010 0.010 1 164741006-5 03-03 RES Federated Tax Free Obligations 388.80 388.80 388.80 0.010 0.010 0.010 1 164741000-5 03-03 SPEC Federated Tax Free Obligations 612,171.13 612,171.13 612,171.13 0.010 0.010 0.010 1 Run Date: 05/22/2014 - 09:02 Portfolio TEME CP PM (PRF PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2014 Page 3 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 164742009-5 03-06 COI Federated Tax Free Obligations 164742006-5 03-06 RES Federated Tax Free Obligations 786776006-5 03-06 RES11 Federated Tax Free Obligations 164742000-5 03-06 SPEC Federated Tax Free Obligations 786776000-5 03-06SPTAX11 Federated Tax Free Obligations 94669902-5 03-1 bond fd Federated Tax Free Obligations 793593011-5 03-2 ACQ11 Federated Tax Free Obligations 793593009-5 03-2 EMWD11 Federated Tax Free Obligations 793593016-5 03-2 LOC1 1 Federated Tax Free Obligations 793593010-5 03-2 PWADM11 Federated Tax Free Obligations 793593006-5 03-2 RES11 Federated Tax Free Obligations 793593000-5 03-2 SPTX Federated Tax Free Obligations 793593007-5 03-2-IMPR11 Federated Tax Free Obligations 744727006-5 03-3 RES11 Federated Tax Free Obligations 744727011-5 03-3ACQ11 Federated Tax Free Obligations 94686001-5 03-4 ADMIN11 Federated Tax Free Obligations 94686005-5 03-4 PREP11 Federated Tax Free Obligations 94686000-5 03-4 RED11 Federated Tax Free Obligations 94686006-5 03-4 RES11 Federated Tax Free Obligations 744727000-5 03-SSPTAX11 Federated Tax Free Obligations 146161000-5 146161000-5 Federated Tax Free Obligations 146161001-5 146161001-5 Federated Tax Free Obligations 146161006-5 RDA 11 DS11 Federated Tax Free Obligations 146161008-5 RDA 11ACIP11 Federated Tax Free Obligations 146161009-5 RDA 11ACOI11 Federated Tax Free Obligations 94432363 02001 Financial Security Assurance 793593011-1 03-2-1 ACQUI CA Local Agency Investment Fun 793593009-1 03-2-1 EMWD CA Local Agency Investment Fun 793593007-1 03-2-1 IMPRO CA Local Agency Investment Fun 793593010-1 03-2-1 PW AD CA Local Agency Investment Fun 793593006-3 03-2-3 RESER CA Local Agency Investment Fun 122216008 CITY COP CIP CA Local Agency Investment Fun 122216003-1 CITY COP RE1 CA Local Agency Investment Fun 107886008-1 RDA 06 CIP-1 CA Local Agency Investment Fun 107886018-2 RDA 06 CIP-2 CA Local Agency Investment Fun 107886030-1 RDA 07 CAP -1 CA Local Agency Investment Fun Run Date: 05/22/2014 - 09:02 0.00 0.00 0.00 0.001 0.001 0.001 1 776.32 776.32 776.32 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 79,257.72 79,257.72 79,257.72 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 07/01/2013 0.16 0.16 0.16 0.000 0.000 1 2,043,333.04 2,043,333.04 2,043,333.04 0.010 0.010 0.010 1 1,097.67 1,097.67 1,097.67 0.010 0.010 0.010 1 141,996.46 141,996.46 141,996.46 0.010 0.010 0.010 1 0.00 0.00 0.00 0.010 0.010 0.010 1 0.00 0.00 0.00 0.010 0.010 0.010 1 686,324.77 686,324.77 686,324.77 0.010 0.010 0.010 1 1,144.34 1,144.34 1,144.34 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 0.00 0.00 0.00 0.001 0.001 0.001 1 507.46 507.46 507.46 0.010 0.010 0.010 1 07/01/2013 0.02 0.02 0.02 0.000 0.000 1 42,271.51 42,271.51 42,271.51 0.010 0.010 0.010 1 65,501.82 65,501.82 65,501.82 0.010 0.010 0.010 1 0.00 0.00 0.00 0.001 0.001 0.001 1 07/01/2013 1,074.38 1,074.38 1,074.38 0.010 0.010 0.010 1 0.40 0.40 0.40 0.000 0.000 1 1,306,839.81 1,306,839.81 1,306,839.81 0.010 0.010 0.010 1 7,270,061.70 7,270,061.70 7,270,061.70 0.010 0.010 0.010 1 07/01/2013 0.00 0.00 0.00 0.020 0.020 0.020 1 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 12,445,189.88 12,445,189.88 12,445,189.88 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 3,508,091.34 3,508,091.34 3,508,091.34 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 0.00 0.00 0.00 0.233 0.230 0.233 1 Portfolio TEME CP PM (PRF PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2014 Page 4 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts 107886027-1 RDA 07 ESC -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 107886028-1 RDA 07 PRO -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 107886026-1 RDA 07 RES -1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 107886006 RDA 06 RES A MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94434166 RDA TABs RES MBIA Surety Bond 1.00 1.00 1.00 0.000 0.000 1 94669905-0 03-01 REF USBANK 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 744727099-0 03-03 REF USBANK 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 786776099-0 03-06 REF USBANK 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 SYS95453516-1 95453516-1 USBANK 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 Subtotal and Average 40,407,253.09 40,411, 043.43 40,411,043.43 40,411,043.43 0.097 0.098 1 Retention Escrow Account 194012308-16 ARMY CORPS SYSPI aza Prtnr PORTOLA TRRC 39211000 RJ NOBLE Bank of Sacramento Army Corps Union Bank PI aza Prtnr Wells Fargo Bank Portola Trrc Wells Fargo Bank Summerhouse Wells Fargo Bank Subtotal and Average 1,734,502.00 0.00 0.00 0.00 0.000 0.000 1 600,212.85 600,212.85 600,212.85 0.000 0.000 1 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 9,682.45 9,682.45 9,682.45 0.000 0.000 1 1, 080, 262.03 1, 080, 262.03 1, 080, 262.03 0.000 0.000 1 1,690,157.33 1,690,157.33 1,690,157.33 0.000 0.000 1 Letter of Credit 104348006-1 02008 ASSURANCE CO BOND INSURANCE 07/01/2013 Subtotal and Average 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.000 0.000 1 0.000 0.000 1 Local Agency Investment Funds 94669917-1 03-01-1 RES CA Local Agency Investment Fun 767,795.13 767,795.13 767,795.13 0.233 0.230 0.233 1 164742006-1 03-06 RES -1 CA Local Agency Investment Fun 307,118.05 307,118.05 307,118.05 0.233 0.230 0.233 1 94669911-1 03-1 ACQ A2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 94669921-1 03-1 ACQ B2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 744727011-1 03-3 ACQ 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 744727007-1 03-3 CITY 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 786776007-1 03-6 IMP 1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 164741006-1 0303-1 RES CA Local Agency Investment Fun 1,423,181.03 1,423,181.03 1,423,181.03 0.233 0.230 0.233 1 SYSCITY CITY CA Local Agency Investment Fun 13,880,919.48 13,885,321.37 13,880,919.48 0.233 0.230 0.233 1 SYSRDA RDA CA Local Agency Investment Fun 1,747.03 1,747.58 1,747.03 0.233 0.230 0.233 1 SYSRDA 10 DS 2 RDA 10 DS 2 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 SYSRDA 10A CIP1 RDA 10A CIP1 CA Local Agency Investment Fun 0.00 0.00 0.00 0.233 0.230 0.233 1 Run Date: 05/22/2014 - 09:02 Portfolio TEME CP PM (PRF PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Investments April 30, 2014 Page 5 Average Purchase Stated YTM YTM Days to Maturity Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Local Agency Investment Funds 136343018-1 RDA 10B CIP1 CA Local Agency Investment Fun SYSTCSD TCSD CA Local Agency Investment Fun Subtotal and Average 28,615,222.76 0.00 0.00 0.00 0.233 0.230 0.233 1 11,574,261.33 11,577,931.74 11,574,261.33 0.233 0.230 0.233 1 27,955,022.05 27,963,094.90 27,955,022.05 0.230 0.233 1 Federal Agency Callable Securities 3134G3BV1 3135G0PR8 01179 Federal Home Loan Mtg Corp 12/09/2011 1,000,000.00 1,005,900.00 1,000,000.00 1.400 1.381 1.400 953 12/09/2016 01191 Federal National Mtg Assn 10/09/2012 1,000,000.00 1,001,370.00 1,000,000.00 0.480 0.473 0.480 526 10/09/2015 Subtotal and Average 2,000,000.00 2,000,000.00 2,007,270.00 2,000,000.00 0.927 0.940 740 Federal Agency Bullet Securities 31331KTK6 01174 Federal Farm Credit Bank 08/01/2011 1,000,000.00 1,001,900.00 1,000,000.00 0.875 0.863 0.875 92 08/01/2014 31331KE55 01175 Federal Farm Credit Bank 10/06/2011 1,000,000.00 1,014,650.00 1,000,000.00 1.300 1.282 1.300 889 10/06/2016 31331KK58 01177 Federal Farm Credit Bank 10/26/2011 1,000,000.00 1,010,490.00 1,000,000.00 1.050 1.036 1.050 543 10/26/2015 31331KV98 01178 Federal Farm Credit Bank 11/23/2011 1,000,000.00 1,009,500.00 1,000,000.00 0.970 0.957 0.970 571 11/23/2015 31331K2P4 01182 Federal Farm Credit Bank 12/09/2011 1,000,000.00 1,010,100.00 1,000,000.00 1.000 0.986 1.000 587 12/09/2015 31331K6P0 01183 Federal Farm Credit Bank 01/19/2012 1,000,000.00 1,007,800.00 1,000,000.00 0.850 0.838 0.850 628 01/19/2016 3133EA6K9 01192 Federal Farm Credit Bank 10/29/2012 1,000,000.00 1,001,400.00 1,000,000.00 0.410 0.404 0.410 546 10/29/2015 313374CZ1 01168 Federal Home Loan Bank 06/22/2011 1,000,000.00 1,003,560.00 1,000,000.00 1.000 0.986 1.000 144 09/22/2014 313376V77 01184 Federal Home Loan Bank 01/23/2012 1,000,000.00 1,002,860.00 1,000,000.00 0.520 0.513 0.520 267 01/23/2015 313376YQ2 01185 Federal Home Loan Bank 02/13/2012 1,000,000.00 1,002,130.00 1,000,000.00 0.400 0.395 0.400 288 02/13/2015 313378AC5 01187 Federal Home Loan Bank 02/22/2012 1,000,000.00 1,003,530.00 1,000,000.00 0.500 0.493 0.500 386 05/22/2015 313378QH7 01189 Federal Home Loan Bank 03/28/2012 1,000,000.00 1,008,810.00 1,000,000.00 0.900 0.888 0.900 697 03/28/2016 313381DZ5 01193 Federal Home Loan Bank 11/28/2012 1,000,000.00 995,240.00 1,000,000.00 0.550 0.542 0.550 971 12/27/2016 3135G0HG1 01190 Federal National Mtg Assn 07/05/2012 1,000,000.00 1,002,180.00 999,270.00 0.375 0.399 0.404 319 03/16/2015 3135G0PQ0 01194 Federal National Mtg Assn 11/26/2013 1,000,000.00 988,760.00 993,680.00 0.875 1.026 1.040 1,274 10/26/2017 Subtotal and Average 14,992,950.00 15, 000, 000.00 15, 062, 910.0 0 14,992,950.00 0.774 0.785 547 Total and Average 90,940,867.95 Run Date: 05/22/2014 - 09:02 87, 056, 223.81 87,134,476.66 87,049,173.81 0.273 0.277 112 Portfolio TEME CP PM (PRF PM2) 7.3.0 CUSIP City of Temecula, California Portfolio Management Portfolio Details - Cash April 30, 2014 Average Purchase Stated YTM YTM Days to Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Page 6 Retention Escrow Account SYSAAA#1202 AAA#1202 COMMUNITY BANK 4110170281 EDGEDEV TORRY PINES BANK 23303800 PCL CONST Wells Fargo Bank 44,375.74 44,375.74 44,375.74 0.000 0.000 1 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 07/01/2013 0.00 0.00 0.00 0.000 0.000 1 Passbook/Checking Accounts SYSPetty Cash Petty Cash City of Temecula 07/01/2013 3,110.00 3,110.00 3,110.00 0.000 0.000 1 SYSFIex Ck Acct Flex Ck Acct Union Bank of California 07/01/2013 22,586.42 22,586.42 22,586.42 0.000 0.000 1 SYSGen Ck Acct Gen Ck Acct Union Bank of California 2,969,340.21 2,969,340.21 2,969,340.21 0.000 0.000 1 SYSParking Ck PARKING CITA Union Bank of California 07/01/2013 9,415.00 9,415.00 9,415.00 0.000 0.000 1 Average Balance 0.00 1 Total Cash and Investments 90,940,867.95 Run Date: 05/22/2014 - 09:02 90,105,051.18 90,183,304.03 90,098,001.18 0.273 0.277 112 Portfolio TEME CP PM (PRF_PM2) 7.3.0 Cash and Investments Report CITY OF TEMECULA Through April 2014 Fund # Fund Name Beainnina Balance Receipts Disbursements Fund Total 001 GENERAL FUND $ 25,103,955.46 $ 2,918,020.75 $ 4,896,551.72 $ 23,125,424.49 100 STATE GAS TAX FUND 438,097.54 428,021.16 659,884.24 206,234.46 120 DEVELOPMENT IMPACT FUND 3,317,652.79 380,853.32 51.19 3,698,454.92 135 BUSINESS INCUBATOR RESOURCE 88,012.97 1,797.72 20,859.39 68,951.30 140 COMMUNITY DEV BLOCK GRANT 8,215.96 - 8,215.96 - 145 TEMECULA ENERGY EFFICIENCY ASSET TEAM 150,305.43 177.66 2.08 150,481.01 150 AB 2766 FUND 406,320.28 446.09 5.63 406,760.74 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES 33,337.07 4.26 33,337.07 4.26 161 LARRY ROBINSON REWARD 25,068.15 30.56 0.35 25,098.36 165 AFFORDABLE HOUSING 16,214.64 7,367.20 46,901.29 (23,319.45) 166 SARDA HOUSING 15,035,533.51 1,170.88 12.10 15,036,692.29 170 MEASURE A FUND 3,316,233.15 172,003.48 156,025.54 3,332,211.09 190 TEMECULA COMMUNITY SERVICES DISTRICT - 662,200.05 662,200.05 - 192 TCSD SERVICE LEVEL "B" STREET LIGHTS 76,245.29 76,355.37 152,600.66 - 194 TCSD SERVICE LEVEL "D" REFUSE/RECYCLING 184,091.59 596.68 20,136.38 164,551.89 195 TCSD SERVICE LEVEL "R" STREET/ROAD MAINT 15,612.08 16.57 1,640.19 13,988.46 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 248,768.43 1,361.52 19,602.98 230,526.97 197 TEMECULA LIBRARY FUND - 266,020.36 25,930.87 240,089.49 210 CAPITAL IMPROVEMENT PROJECT FUND 8,075,904.33 366,256.51 1,362,453.79 7,079,707.05 273 CFD 03-1 CROWNE HILL IMPROVEMENT FUND 2,143,885.85 18.21 2,143,904.06 275 CFD 03-3 WOLF CREEK IMPROVEMENT FUND 754,519.64 6.41 - 754,526.05 277 CFD-RORIPAUGH 14,491,749.02 7,838.36 11,135.25 14,488,452.13 300 INSURANCE FUND 240,041.63 216,523.15 33,275.05 423,289.73 310 VEHICLES AND EQUIPMENT FUND 1,421,269.20 33,497.80 20.13 1,454,746.87 320 INFORMATION TECHNOLOGY 323,770.98 553,207.24 289,927.91 587,050.31 330 CENTRAL SERVICES 376,372.14 130,885.31 41,267.86 465,989.59 340 FACILITIES 174,613.27 249,790.54 93,489.32 330,914.49 380 SARDA DEBT SERVICE FUND 3,463,027.66 7.78 3,463,035.44 381 REDEVELOPMEN PROPERTY TAX TRUST 519,238.82 1,244.48 6.61 520,476.69 395 2011 FINANCING LEASE 2001 & 2008 COPS 0.69 - 0.69 460 CFD 88-12 DEBT SERVICE FUND 86,828.67 105.88 1.20 86,933.35 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 944,723.51 107.33 700.66 944,130.18 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,217,234.46 507.49 800.36 1,216,941.59 474 AD 03-4 JOHN WARNER ROAD DEBT SERVICE 114,946.12 8.14 700.08 114,254.18 475 CFD 03-3 WOLF CREEK DEBT SERVICE FUND 2,373,890.80 1,663.02 704.69 2,374,849.13 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 401,821.93 199.00 700.20 401,320.73 477 CFD 03-02 RORIPAUGH DEBT SERVICE FUND 5,689,599.83 4,934.78 4,773.20 5,689,761.41 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 26,969.07 29.69 16,332.94 10,665.82 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 54,301.75 56.72 2,207.47 52,151.00 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 38,270.82 39.46 4,384.63 33,925.65 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 5,155.84 5.31 322.38 4,838.77 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 8,427.50 8.32 2,323.99 6,111.83 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 22,277.05 21.03 1,307.57 20,990.51 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 7,115.66 6.81 1,008.67 6,113.80 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 33,403.68 21.42 9,205.58 24,219.52 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 17,641.18 19.78 141.89 17,519.07 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 3,444.72 4.79 464.88 2,984.63 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 1,231.83 1.54 142.66 1,090.71 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 25,942.91 14.60 9,271.09 16,686.42 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 3,449.08 2.71 1,148.00 2,303.79 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 821.31 1.16 706.95 115.52 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 57,821.63 68.32 1,470.65 56,419.30 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 1,111.09 1.16 120.44 991.81 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 16,812.78 12.86 4,753.39 12,072.25 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 63,122.53 72.25 2,582.76 60,612.02 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 161,463.43 205.82 7,696.10 153,973.15 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 98,134.33 85.23 16,521.04 81,698.52 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 1,780.54 1.82 247.34 1,535.02 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 6,940.90 13.48 378.66 6,575.72 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 92,327.29 74.36 15,093.77 77,307.88 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 40,673.14 50.83 2,081.99 38,641.98 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 2,132.90 2.38 119.25 2,016.03 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 250,666.47 297.59 13,358.07 237,605.99 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 5,357.31 5.72 1,153.38 4,209.65 530 SERVICE LEVEL"C"ZONE 30 FUTURE ZONES 33,453.39 40.79 0.46 33,493.72 Grand Total: $ 92,357,353.02 $ 6,484,411.01 $ 8,658,460.00 $ 90,183,304.03 March Journal Entries completed after March's Treasurer's Report was issued are reflected in the Receipts / Disbursements columns. Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Gwyn R. Flores, Acting City Clerk DATE: June 10, 2014 SUBJECT: Resolution Amending City Council Election Resolutions 14-24 and 14-25 PREPARED BY: Gwyn R. Flores, Acting City Clerk RECOMMENDATION: That the City Council amend City Council Election Resolutions 14-24 and 14-25 and adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING RESOLUTION NOS. 14-24 AND 14-25 CALLING THE CITY'S GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2014 AND REQUESTING THE RIVERSIDE COUNTY REGISTRAR OF VOTERS TO CONDUCT THE ELECTION BACKGROUND: Elections Code Section 10403, as amended, requires that the resolution calling a municipal election and requesting that the county conduct it contain certain language acknowledging that the consolidated election will be held and conducted in the manner prescribed in Elections Code 10418 governing the conduct of the election. The existing terms of Resolutions 14-24 and 14-25 comply with the new provisions of Elections Code Sections 10403 and 10418, however, it is advisable to amend these Resolutions in order to explicitly incorporate the language and provisions required by Elections Code Section 10403 for the convenience of the public and the Registrar. FISCAL IMPACT: None ATTACHMENTS: Resolution RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING RESOLUTION NOS. 14-24 AND 14-25 CALLING THE CITY'S GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 4, 2014 AND REQUESTING THE RIVERSIDE COUNTY REGISTRAR OF VOTERS TO CONDUCT THE ELECTION THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Temecula does hereby find, determine, and declare as follows: A. The Legislature adopted Chapter 98 of the Statutes of 2013 (AB 331) amending Elections Code Sections 10403 and 10418 pertaining to consolidating general municipal elections with statewide elections conducted by the counties. B. On May 13, 2014, the City Council adopted Resolution Nos. 14-24 and 14-25 calling the City's General Municipal Election to be held on November 4, 2014, and requesting the Riverside County Registrar of Voters to conduct the election. C. Elections Code Section 10403, as amended, requires that the resolution calling a municipal election and requesting that the county conduct it contain certain language acknowledging that the consolidated election will be held and conducted in the manner prescribed in Elections Code Section 10418 governing the conduct of the election. D. While the existing terms of Resolution Nos. 14-24 and 14-25 comply with the new provisions of Elections Code Sections 10403 and 10418, the Council has determined that it is advisable to amend these Resolutions in order to explicitly incorporate the language and provisions required by Elections Code Section 10403 for the convenience of the public and the Registrar. Section 2. Section 5 of Resolution No. 14-24 is hereby amended to read as follows: "Section 5. In all particulars not recited in this Resolution, the General Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner prescribed in Elections Code Section 10418." Resos 2014/Resos 14- 1 Section 3. Section 6 of Resolution No. 14-25 is hereby amended to read as follows: "Section 6. That in all particulars not recited in this Resolution, the General Municipal Election shall be held and conducted as provided by law for holding consolidated municipal elections. The consolidated election shall be held and conducted in the manner prescribed in Elections Code Section 10418." Section 4. The City Clerk is hereby directed to file a certified copy of this Resolution with the Riverside County Registrar of Voters. Section 5. The City Clerk shall certify to the passage and adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] Resos 2014/Resos 14- 2 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Resos 2014/Resos 14- 3 Item No. 6 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: June 10, 2014 SUBJECT: Voter Approved Measure C Annual Special Tax Levy PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2014-15 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS BACKGROUND: Beginning Fiscal Year 1997-98, the Community Services, Parks and Recreation and Arterial Street Lights Rates and Charges previously levied by the Temecula Community Services District (TCSD) were replaced by the City of Temecula's Parks/Lighting Services Special Tax approved by the voters as Measure C on March 4, 1997. The purpose of the Parks/Lighting Services Special Tax is to provide for the ongoing operations, maintenance and servicing of the City's public parks, recreational facilities; recreational and human services programs; landscaped median maintenance costs; and energy costs for arterial street lighting and traffic signals. The Parks/Street Lighting Services Special Tax is levied in the same manner, at the same time as the TCSD Rates and Charges, and collected on the annual property tax bill for Fiscal Year2014-15. The maximum annual tax has been established at $74.44 per single-family residential dwelling unit, $55.83 per multi -family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non- residential improved property, $148.88 per acre of golf course property and $37.22 per acre for agricultural uses. For Fiscal Year 2014-15, the total proposed operating budget for parks; recreational and human services programs; recreational facilities; and landscaped medians is $12,091,515. As per the budget the anticipated revenue based on the assessed rate from all taxable parcels within the City for Fiscal Year 2014-15 is $3,723,384. The difference in operating costs over levy revenue is offset by recreational revenues, user fees, interest income, fund balance, and TCSD funding contributions. Pursuant to City Ordinance 96-21, the City Council is also empowered to establish the amount of the tax levy each fiscal year. As a result, it is recommended that the amounts to be levied for Fiscal Year 2014-2015 shall be the maximum tax rate approved by voters within the following categories: $ 74.44 per single family residential dwelling unit $ 55.83 per multi -family residential dwelling unit $ 148.88 per acre of vacant property in a residential zone $ 297.76 per acre of vacant property in a non-residential zone $ 446.64 per acre of non residential improved property $ 148.88 per acre of golf course property $ 37.22 per acre of agricultural property This will be the nineteenth (19th) consecutive year that the General Fund has contributed to the funding of the parks, programs, facilities, and services provided by the TCSD. To make the City's levy of the special tax consistent with the County's application of ad valorem property taxes and with the City's historical administration of the special tax, City Staff further recommends that the tax rate be set at $0.00 for any parcel of property that: (i) qualifies for an exemption from ad valorem taxation under California law, (ii) is owned by a federally recognized Tribal Government, (iii) is owned by a homeowners association and used by the owners and/or occupants of the respective residential development in a manner incidental to residential occupancy or (iv) is zoned for use as open space. FISCAL IMPACT: The $3,723,384 in Special Tax revenue will fund park and recreational facilities maintenance, recreational, human services and cultural arts programs throughout the City. ATTACHMENTS: Resolution to Levy the Parks/Lighting Special Tax RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE AMOUNT OF THE SPECIAL TAX LEVY FOR FISCAL YEAR 2014-15 TO PROVIDE FOR RECREATION AND HUMAN SERVICES PROGRAMS AND THE OPERATION, MAINTENANCE AND SERVICING OF PUBLIC PARKS AND RECREATIONAL FACILITIES, MEDIAN LANDSCAPING, AND ARTERIAL STREET LIGHTS AND TRAFFIC SIGNALS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Pursuant to the authority of Article XI, Section 7 of the California Constitution, Government Code Section 37100.5, and other applicable law, the City Council adopted, and the voters of the City of Temecula approved, Ordinance No. 96- 21, levying and assessing a special tax on each parcel of property in the City of Temecula for each fiscal year, commencing with Fiscal Year 1997-1998. Section 2. The maximum amount of said special tax for each fiscal year as established by Ordinance No. 96-21 is $74.44 per single-family residential dwelling unit, $55.83 per multi -family residential dwelling unit, $148.88 per acre of vacant property in a residential zone, $297.76 per acre of vacant property in a non-residential zone, $446.64 per acre of non-residential improved property and $37.22 per acre for agricultural uses. Section 3. The City of Temecula has experienced a large amount of mixed use (both residential and commercial) development primarily within the Temecula Old Town area. As a result, all mixed use development assessment for the Special Tax will be calculated using the number and type of dwelling units and the per acre charge for non-residential improved property. Section 4. Pursuant to Ordinance No. 96-21 the City Council is empowered to establish the amount of the special tax levy annually each fiscal year, in amounts not to exceed the maximum amounts specified in Section 2 of this Resolution, as is required to provide an adequate level of service in accordance with the purposes set forth in the Ordinance. Section 5. The City Council hereby determines that the maximum rates will be required in order to provide an adequate level of service in accordance with the purposes set forth in Ordinance No. 96-21, and hereby establishes the following amounts to be levied as a special tax for Fiscal Year 2014-2015: $ 74.44 per single-family residential dwelling unit $ 55.83 per multi -family residential dwelling unit $148.88 per acre of vacant property in a residential zone $297.76 per acre of vacant property in a non-residential zone $446.64 per acre of non-residential improved property $148.88 per acre of golf course property $ 37.22 per acre of agricultural property Section 6. Notwithstanding Section 5 of this Resolution the tax rate shall be $0.00 for any parcel of property that: (i) qualifies for an exemption from ad valorem taxation under California law, (ii) is owned by a federally recognized Tribal Government, (iii) is owned by a homeowners association and used by the owners and/or occupants of the respective residential development in a manner incidental to residential occupancy or (iv) is zoned for use as open space. Section 7. The special tax shall be collected in the same manner, on the same dates, and shall be subject to the same penalties and interest as other charges and taxes fixed and collected by the County of Riverside on behalf of the City of Temecula. Said special tax, together with all penalties and interest thereon, shall constitute a lien upon the parcel upon which it is levied until it has been paid, and said special tax, together with all penalties and interest thereon, shall until paid, constitute a personal obligation of the City of Temecula by the persons who own the parcel on the date the tax is due. All laws applicable to the levy, collection and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to the special tax, except for California Revenue and Taxation Code Section 4831. Section 8. The revenue raised by the special tax shall be placed in a special fund to be used only for the purposes of operating, maintaining and servicing public parks and recreational facilities, recreational and community services programs, median landscaping, arterial street lights and traffic signals throughout the City of Temecula and administrative expenses incurred by the City in connection therewith. Section 9. The special tax shall not be imposed upon a federal or state governmental agency or another local governmental agency or upon any parcel of property that is exempt from the special tax imposed by this ordinance pursuant to any provision of the Constitution or any paramount law. Section 10. The Director of Finance is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2014, the property tax roll with the special tax enumerated for each parcel not exempt therefrom; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such special tax as shown on that roll and to perform any and all duties necessary therefore. Section 11. If a property owner subject to the special tax challenges or questions the levy of the special tax against such property owners' property, such property owner must appeal the levy by filing an appeal with the City Clerk before 5:00 p.m. on December 1, 2014, pursuant to procedures established by the City. Section 12. If a property owner subject to the special tax believes that payment of the special tax for Fiscal Year 2014-2015 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the City Clerk before 5:00 p.m. on December 1, 2014, pursuant to the procedures established by the City, in order to be considered under the hardship appeal program. Section 13. If any provision of this Resolution or the application thereof to any person or circumstances is held invalid or unconstitutional by any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any other provision or applications, and to this end the provision of this Resolution are declared to be serverable. The City Council does hereby declare that it would have adopted this Resolution and each section, subsection, sentence, clause, phrases, parts or portions hereof are declared invalid or unconstitutional. Section 14. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 10, 2014 SUBJECT: Amend the City of Temecula's Citywide User Fees Resolution No. 05-101 Temporarily Suspending the Automatic Annual Adjustment of User Fees until the Energov Permitting System Project is completed during Fiscal Year 2014-15 PREPARED BY: Rudy J. Graciano, Revenue Manager RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TEMPORARILY SUSPENDING THE AUTOMATIC ANNUAL ADJUSTMENT OF CITYWIDE USER FEES UNTIL THE ENGERGOV PERMITTING SYSTEM PROJECT IS COMPLETED DURING FISCAL YEAR 2014-15 AND TEMPORARILY RETAINING THE SAME CITYWIDE USER FEES AS WERE IN EFFECT FOR FISCAL YEAR 2013-14 BACKGROUND: Pursuant to State Government Code Section 66014 et.al., local agencies are permitted to charge fees for various activities as long as those fees do not exceed the estimated reasonable cost of providing the services for which the fee is intended. User fees are typically collected at the time planning applications are accepted or permits are issued, depending on the work to be performed. On May 25, 2004, the City Council adopted Resolution No. 04-56 establishing and imposing the existing user fees. After implementation of these user fees, additional resolutions were adopted as a result of certain fees that were omitted, minor clerical errors, and changes in business practices. On September 27, 2005, the City Council adopted Resolution No. 05-101 implementing an annual adjustment factor to stay current with changing costs. This factor is based on the Consumer Price index (CPI) —All Urban Consumers -Los Angeles, Riverside, and Orange County -CA for the twelve month period prior to April 1 of the year in which the change will be effective. All user fees are recalculated and implemented July 1st of each fiscal year. The CPI factor for the fiscal year beginning July 1, 2014 would result in a 1% increase in user fees. In the current Permits Plus permitting system, the annual fee adjustment process is very labor intensive, requiring many staff hours by the Community Development, Information Technology, and Finance Departments. This process includes manually calculating adjusted fees, manually updating fee scripts in Permits Plus, as well as comprehensive testing to ensure the fee update was accurately performed. The entire current fee update process typically lasts about two months. When the Energov permitting system project is completed during Fiscal Year 2014-15, fee updates will be more automated and improve efficiencies. The City's goal is to implement Energov in Fall 2014. Staff believes that if efforts were spent on updating fees to be effective July 1, 2014, it would delay the implementation of the Energov system. Also, staff costs related to updating the user fees in Permits Plus would be higher than the amounts recovered as a result of the 1% increase in user fees effective July 1, 2014. It is recommended the automatic annual adjustment for Fiscal Year 2014-15 user fees be temporarily suspended and implemented concurrent with the Energov permitting system project when it is completed during Fiscal Year 2014-15. It is also recommended that the automatic annual adjustment will resume in Fiscal Year 2015-16 based on provisions of Resolution No. 05-101. FISCAL IMPACT: Fiscal Year 2014-15 user fee revenues totaling approximately $4 million have been estimated in the operating budget, assuming 0% growth in the CPI. No negative budget impact is expected as a result of the temporary suspension of the automatic annual adjustment. ATTACHMENTS: Resolution RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA TEMPORARILY SUSPENDING THE AUTOMATIC ANNUAL ADJUSTMENT OF CITYWIDE USER FEES UNTIL THE ENGERGOV PERMITTING SYSTEM PROJECT IS COMPLETED DURING FISCAL YEAR 2014-15 AND TEMPORARILY RETAINING THE SAME CITYWIDE USER FEES AS WERE IN EFFECT FOR FISCAL YEAR 2013-14 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Temecula does hereby find, determine and declare that: A. Pursuant to State Government Code Section 66014 et.al., the City of Temecula imposes a variety of user fees as long as those fees do not exceed the estimated reasonable cost of providing the services. B. The City Council adopted the existing user fees by Resolution No. 04-56, on May 24, 2004. On June 22, 2004 and October 26, 2004, additional Resolution Nos. 04-72 and 04-109 were adopted to adjust for omitted fees, clerical errors, and changes in business practices. On January 25, 2005 and February 8, 2005, new fees for Architectural and Telecommunications Reviews were adopted by Resolution Nos. 05-13 and 05-16, respectively. On January 8, 2008, Resolution No. 08-05 was adopted adding Water Quality Management Plan (WQMP) fees to the Citywide user fee schedule. C. The City Council adopted Resolution No. 05-101 on September 27, 2005, provides for an automatic annual adjustment of user fees on July 1 of each year based on the Consumer Price Index (CPI) —All Urban Consumers -Los Angeles, Riverside, and Orange County -CA for the twelve month period prior to April 1 of the year in which the change will be effective. D. The existing fee adjustment process is manually intensive and requires significant staff resources to calculate, update, and test the fees, and would significantly delay the implementation of the new Energov permitting system project scheduled to be complete in the Fall 2014. E. By the adoption of this Resolution, the City Council intends to support the Energov project that will provide for improved automation and efficiencies that will benefit customers. Section 2. The automatic annual adjustment provision described in Section 1.C. of Resolution No. 05-101 is temporarily suspended for user fees required to be paid beginning July 1, 2014 until the Energov permitting system project is completed during Fiscal Year 2014-15. Therefore, user fees required to be paid beginning July 1, 2014 shall remain the same as those in effect in Fiscal Year 2013-14 and will be implemented concurrent with the Engergov project. The automatic annual adjustment provisions of Section 1.C. of Resolution No. 05-101 shall resume and be in effect for Fiscal Year 2015-16. Section 3. Except as specifically provided in this Resolution, all other terms of Resolution No. 05-101 shall remain in full force and effect. Section 4. This Resolution shall be effective on July 1, 2014. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Item No. 8 Approvals City Attorney Finance Director City Manager Sier- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: June 10, 2014 SUBJECT: Authorization to Examine Sales, Use and Transactions Tax Records PREPARED BY: Jennifer Hennessy, Finance Director RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING EXAMINATION OF SALES, USE AND TRANSACTIONS TAX RECORDS BACKGROUND: Section 7056 of the California Revenue and Taxation Code sets forth the requirements and conditions for the disclosure of confidential State Board of Equalization (Board) records, which state that the City Council, by resolution, shall permit any duly authorized officer or employee of the City to examine all of the sales or transactions and use tax records of the Board pertaining to the ascertainment of those sales or transactions and use taxes to be collected for the City by the Board pursuant to contract entered into between the Board and the City under the Bradley -Burns Uniform Local Sales and Use Tax Law or the Transactions and Use Tax Law. The attached resolution authorizes City Administration, Revenue Management and Budgeting, Community Development and Economic Development personnel to have access to confidential Sales, Use and Transaction Tax records received from the State Board of Equalization. FISCAL IMPACT: None ATTACHMENTS: Resolution RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AUTHORIZING EXAMINATION OF SALES, USE AND TRANSACTIONS TAX RECORDS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Pursuant to Ordinance 89-05, the City of Temecula entered into a contract with the State Board of Equalization to perform all functions incident to the administration and collection of local sales, use and transactions taxes; and A. The City Council of the City of Temecula deems it desirable and necessary for authorized representatives of the City to examine confidential sales, use and transactions tax records of the State Board of Equalization pertaining to sales, use and transactions taxes collected by the Board for the City pursuant to that contract; and B. Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of Board of Equalization records, and establishes criminal penalties for the unlawful disclosure of information contained in, or derived from, the sales, use and transactions tax records of the Board. Section 2. That the City Manager, or other officer or employee of the City designated in writing by the City Manager to the State Board of Equalization (hereafter referred to as Board), is hereby appointed to represent the City of Temecula with authority to examine sales, use and transactions tax records of the Board pertaining to sales, use and transactions taxes collected for the City by the Board pursuant to the contract between the City and the Board. The information obtained by examination of Board records shall be used only for purposes related to the collection of City sales, use and transactions taxes by the Board pursuant to that contract. Section 3. That the City Manager, or other officer or employee of the City designated in writing by the City Manager to the Board, is hereby appointed to represent the City with authority to examine those sales, use and transactions tax records of the Board, for purposes related to the following governmental functions of the City: A. City administration B. Revenue management and budgeting C. Community and economic development The information obtained by examination of Board records shall be used only for those governmental functions of the City listed above. Section 4. That Hinderliter, de Llamas & Associates is hereby designated to examine the sales, use and transactions tax records of the Board pertaining to sales, use and transactions taxes collected for the City by the Board. The person or entity designated by this section meets all of the following conditions: A. has an existing contract with the City to examine those sales, use and transactions tax records; B. is required by that contract to disclose information contained in, or derived from those sales, use and transactions tax records only to the officer or employee authorized under Sections 2 or 3 of this resolution to examine the information; C. is prohibited by that contract from performing consulting services for a retailer during the term of that contract; and D. is prohibited by that contract from retaining the information contained in, or derived from those sales, use and transactions tax records, after that contract has expired. The information obtained by examination of Board records shall be used only for purposes related to the collection of City sales, use and transactions taxes by the Board pursuant to the contract between the City and the Board and for purposes relating to the governmental functions of the City listed in section 3 of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Item No. 9 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: June 10, 2014 SUBJECT: Agreement for Building Plan Review Services for Fiscal Year 2014-15 PREPARED BY: Theresa Harris, Development Processing Coordinator RECOMMENDATION: That the City Council approve an Agreement for Consulting Services with Esgil Corporation for Building Plan Review Services, in the amount of $150,000, for Fiscal Year 2014-15. BACKGROUND: The City of Temecula Building and Safety Division has contracted outside plan review consulting services to assist with the high volume of plan review. Plan review services include accurate code interpretation, review of construction plans for all applicable code disciplines, and identification of areas of noncompliance. FISCAL IMPACT: None. All consultant fees will be paid by applicants and deposited into the City's General Fund in accordance with the approved fee schedule shown in Exhibit B of the agreement. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND ESGIL CORPORATION BUILDING PLAN REVIEW SERVICES THIS AGREEMENT is made and effective as of July 1, 2014, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Esgil, a Corporation, (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2014, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed One Hundred Fifty Thousand Dollars ($150,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager . Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One Million Dollars ($1,000,000) per accident for bodily injury or disease. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Consultant: Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Dr., Suite 208 San Diego, CA 92123 14. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Esgil Corporation (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Kurt Culver, President ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Chuck Mendenhall, Vice -President Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Esgil Corporation Attn: Kurt Culver 9320 Chesapeake Drive, suite 208 San Diego, CA 92123 858-560-1468 Phone 858-560-1576 Fax KCulver@Esgil.com PM Initials:0 g Date: EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: PLAN REVIEW SERVICES SCOPE OF WORK 1. Plan pickup and delivery should be done within 24 hours after receiving notice from the City at the expense of the Consultant. 2. Perform complete plan review of submitted plans to determine compliance with adopted codes (listed below) including any amendments to the Temecula Municipal Code: California Building Code (CBC) California Plumbing Code (CPC) California Mechanical Code (CMC) California Fire Code (CFC) California Residential Code (CRC) 2008 California Building Energy Efficient Standards (CBES) Energy Conservation Disabled Access 3. Consultant shall provide plan correction lists to the City who will provide them to the applicant. 4. Consultant shall not receive or distribute plans directly to the applicant without prior authorization from the City. 5. Plan Review turn -around times shall be no more than 10-12 business days for new submittals and 5-7 business days for re -submittals. 6. Perform all necessary liaison with the applicant's designee, by telephone, fax, mail, e- mail or meeting in Consultant's main office, and perform all necessary rechecks to achieve conformance to the regulations. 7. Perform all necessary liaison with the Building Official or his designee, by mail, e-mail, telephone, fax or in Consultant's main office regarding any discretionary code issues. 8. Perform plan review of revisions to plans that have previously been approved for permit issuance charged hourly based on the Consultants approved rate schedule (see Exhibit B Payment Rates and Schedule). 9. Perform extra work when requested in writing by the City including accelerated plan review on an as -needed basis. 10. Attend meetings related to proposed building projects at the request of the Building Official at locations other than Consultant's office. EXHIBIT B Payment Rates and Schedule COMPENSATION FOR PLAN REVIEW SERVICES 1 The compensation paid by the City to the Consultant for each plan review shall be 60% of the "Plan Check Fee" per the City's User Fee Schedule. The single fee includes all rechecks, plan check conferences at Consultant's office, reviewing plans that are initially found to be incomplete and for the transmitting of plans back to the jurisdiction. 2. Compensation for revisions shall be calculated either the same as the percentage of plan review fee or shall be based on Consultant's Labor Rates Schedule. The method of calculating compensation for each such plan reviewed shall be as agreed to by the Building Official and Consultant. 3. Compensation for work performed accelerated, extra work and meetings shall be based on the Consultant's Labor Rates Schedule listed below as modified each year. ESGIL CORPORATION HOURLY RATES Supervising Structural Engineer $135.00 Structural Engineer $120.00 Civil Engineer $105.00 Electrical Engineer $105.00 Mechanical Engineer $105.00 Certified Access Specialist $105.00 I.C.C. Plans Examiner $86.00 Building Inspector $83.00 Note Labor rates are only used when requested by our clients, where a Building Plan Check Fee is not applicable. Item No. 10 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: June 10, 2014 SUBJECT: Agreement for Landscape Plan Check and Inspection Services for Fiscal Year 2014-15 PREPARED BY: Theresa Harris, Development Processing Coordinator RECOMMENDATION: That the City Council approve an Agreement for Consulting Services with Blanca Y. Price to perform Landscape Plan Check and Inspection Services, in the amount of $100,000, for Fiscal Year 2014-15. BACKGROUND: The Community Development Department's Planning Division utilizes the services of a landscape architectural firm to provide plan check and inspection services. Planning requires the services of a licensed Landscape Architect for their expertise in appropriate plant types to be used in our climatic region, calculation of project site landscape water budget, and irrigation system design. The licensed Landscape Architect also performs inspections of irrigation line installation, pressure testing of the irrigation system, irrigation head coverage, and plant installation. FISCAL IMPACT: None. All consultant fees will be paid by applicants and deposited into the City's General Fund in accordance with the approved fee schedule shown in Exhibit B of the agreement. ATTACHMENTS: Agreement AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND BLANCA Y. PRICE LANDSCAPE PLAN CHECK AND INSPECTION SERVICES THIS AGREEMENT is made and effective as of July 1, 2014, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Blanca Y. Price, a Sole Proprietor (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2014, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. PAYMENT a. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed One Hundred Thousand Dollars ($100,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. c. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 6. DEFAULT OF CONSULTANT a. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. b. If the City Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 7. OWNERSHIP OF DOCUMENTS a. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. b. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files containing data generated for the work, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files. 8. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 9. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. 4) Professional Liability Insurance shall be written on a policy form providing professional liability for the Consultant's profession. b. Minimum Limits of Insurance. Consultant shall maintain limits no less than: 1) General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation insurance is required only if Consultant employs any employees. Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. 4) Professional Liability Coverage: One Million Dollars ($1,000,000) per claim and in aggregate. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self- insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 10. INDEPENDENT CONTRACTOR a. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 11. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 12. RELEASE OF INFORMATION a. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. b. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 13. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Consultant: 14. ASSIGNMENT City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 Blanca Y. Price P.O. Box 1494 Temecula, CA 92593 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 15. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 16. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 19. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Blanca Y. Price (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Blanca Y. Price, Owner ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Blanca Y. Price P.O. Box 1494 Temecula CA 92593 951-837-3432 Phone BlancaYPrice(a�gmail.com PM Initials: D q Date: /� EXHIBIT A Tasks to be Performed The specific elements (scope of work) of this service include: SCOPE OF WORK There are two stages of plan checks that are anticipated. The first series of plan checks will occur at the Development Review Committee (DRC) stage. The second series of plan checks will occur when the applicant submits construction drawings for the landscaping based on conceptual plan approval and conditions of approval formulated by staff and the Planning Commission. Three landscape inspections will be performed on site. The first is to verify that all irrigation as been installed according to plans and specifications. The second is to verify that the planting and irrigation have been installed and running according to plans and specifications. The third is a bond release inspection which occurs no less than a year from the final approval of the project installation. Development Review Committee Review — Plans submitted by the applicant at this stage are conceptual. 1. The Consultant will pick up the plans at the City two times per week (preferably on Monday and Thursday). Two sets of landscape plans along with one copy of the conceptual grading plan, architectural site plan and architectural elevations will be made available to the Consultant to assure that landscaping is compatible with the architecture and appropriate for the proposed grading. 2. The Consultant may be required to meet with the project planner to discuss the project or visit the site prior to beginning the review. This option will be left up to the individual planner. 3. The Consultant will review the plans to verify consistency with the City Development Code, other Ordinances and the Citywide Design Guidelines. A site visit may be necessary to become familiar with the site and surrounding area. Two sets of plans will be redlined with comments notifying the applicant of necessary revisions to bring the plans into conformance with the City requirements. One redlined plan set is for the Consultant's reference. Items not addressed in the City Development Code or applicable Ordinances but that are outside of professional norms will also be marked for explanations from the applicant. Plans will be cross-checked against the architectural and grading plans. 4. The Consultant will return one set of the redlined plans along with plan check comments to the project planner within fourteen days of receipt of the first submittal and seven days for the second and third submittal. On projects that have been authorized by the Director of Community Development an expedited review, Consultant will complete conceptual review within four calendar days. Plan Check comments will also be sent to the project planner via e-mail for use by the City. One set of plans will be kept on file at the Consultant's office so that if questions arise from either the project planner or the applicant, the Consultant, with full knowledge of the project, can provide answers. 5. Once the applicant has resubmitted revisions, the Consultant will pick up the plans at the City and re -check them for conformance. Should all revisions have been made and all questions answered, the plans will be returned to the project planner with a letter recommending approval. If all revisions are not made, one set of plans will be redlined again and returned to the applicant for revisions. Conceptual Landscape Plans that have been substantially changed from the original submittal will be subject to an additional fee. Construction Documents Review 1. The Consultant will pick up plans at the City two times per week (preferably on Monday and Thursday). Two sets of landscape construction plans, one copy of the approved conceptual landscape plan, conditions of approval and final precise grading plan will be made available to the Consultant to verify consistency with City Development Code, other Ordinances, and Citywide Design Guidelines. Two sets of landscape construction plans will be redlined with comments notifying the applicant of necessary revisions to be made to bring the plans into conformance with City requirements. Items not addressed in the City Development Code or applicable Ordinances but that are outside of professional norms will also be marked for explanations from the applicant. Plans will be cross-checked against the final precise grading plans. 2. The Consultant will return one set of redlined plans along with plan check comments to the project planner. Plan check comments will also be sent to the planner via e-mail. Comments/redlines shall be returned to the planner within two weeks after notification of plan pick up. Comments shall also be broken up into groups. The first group of comments addresses landscape issues related directly to the landscape architect. The second group of comments addresses landscape issues as they relate to site planning or grading issues. Comment shall be both in digital (e-mail) and hard copy format. One set of plans will be kept on file at the Consultant's office so that if questions arise from either the project planner or the applicant, the Consultant, with full knowledge of the project, can provide answers. 3. Once the applicant has resubmitted revisions, the Consultant will pick up the plans at the City and re -check them for conformance. Should all revisions have been made and all questions answered, the plans will be returned to the project planner with a letter recommending approval. If all revisions are not made, one set of plans will be redlined again and returned a second time for revisions. This process will continue until plans are brought into conformance with City standards, professional norms, and approved landscape plans. Plan checks beyond the third check will be subject to an additional per sheet fee. 4. The Consultant will review the cost estimate and notify the project planner that the estimate is appropriate for bonding requirements. Landscape Inspection Three landscape inspections will be performed for projects. The first landscape inspection will include a pressure test (where applicable) and verification that installation of irrigation meets conformance to plans and specifications. The second inspection will be performed once the landscaping installation is complete to assure irrigation coverage and installation of plant material according to plans and specifications. A third inspection will occur for bond release at one year from final approval of landscape. A written report will be provided to the project planner after each inspection indicating the status, if desired by the project planner. The Consultant will send a copy of the report to the applicant/contractor so that they will know which items need correction or completion. Each landscape inspection will be billed at the agreed upon rate, as demonstrated in exhibit B. Inspections will be completed in no more than three (3) working days after notification. It is the responsibility of the Landscape Architect to confirm that the City has received payment prior to scheduling inspections with the applicant. Landscape Architectural Resources The Consultant shall be available to act as a resource for City staff responding to general questions or questions regarding specific projects. Should staff require additional landscape review services to be performed, the Consultant shall provide services based on a mutually agreed upon flat rate fee, found in exhibit B. Attendance at Meetings The Principal Landscape Architect shall be available to attend Development Review Committee and Planning Commission meetings as requested by the City of Temecula Planning Staff based on an agreed upon fee in exhibit B. Invoicing Invoicing for landscape plan check and inspection services performed is required to be submitted to the City on a monthly basis. Per the Agreement, Section 4c Payment, the invoice must to be received by the City no later than 15 days following the end of the billing period. EXHIBIT B Payment Rates and Schedule 1. Conceptual Plan Review Project Acreage Fee 0 - 5 acres $360 >5 - 10 acres $600 >10 - 20 acres $780 >20 - 50 acres $960 >50 acres $960 plus $20 per acre over 50 acres Multiple reviews will be covered under the initial conceptual review cost, unless substantial changes to the conceptual landscape plan have been made by the applicant that are not as a result of the comments from the Consultant. Additional conceptual reviews for plans that have been substantially altered will be billed at a new and separate flat fee of $100.00 per sheet. Plan checks beyond the third check shall be billed at a flat rate of $100.00 per sheet 2. Construction Plan Review The following fees are based on reviewing a maximum of three submittals from the applicant. Should additional reviews be necessary, they will be charged at the rate of $100.00 per sheet. Square Footage of Landscaping Flat Plan Check Fee 0 - 5,625 $720 5,625 - 22,500 $1,340 22,501 - 30,375 $1,650 30,376 - 37,125 $1,940 37,126 - 45,000 $2,270 45,001 - 56,250 $2,590 56,251 - 67,500 $2,920 67,501 - 78,750 $3,240 78,751 - 90,000 $3,560 90,000 & up $3,560 + .0075 for each s.f. above 90,001 s.f. Plan checks beyond the third check $100/sheet 3. Specific Plan Review Fee 4. Inspection Fees $600 Single Family Detached $200 per unit (Includes bond release inspection) (Models and Typicals) All Other Landscape Plans $120/500 sq. ft. (bond release inspection not included) (i.e. Multi-Family/Slopes/HOA/Commercial, etc.) • First Inspection - Irrigation Inspection • Second Inspection - Landscape and Irrigation Coverage Inspection 5. Bond Release Inspection $250 A landscape maintenance bond is required on projects to ensure continued maintenance of landscaping for a minimum of one year. At that time, an inspection is requested in order for the bond to be released. 6. Landscape Architectural Resource Attendance at Development Review Committee and Planning Commission meetings will be performed at the flat fee of $300.00/meeting. Should staff require additional landscape review services to be performed, not included within this scope of work; services will be charged at an hourly rate of $110.00. Item No. 11 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, Director of Community Development DATE: June 10, 2014 SUBJECT: Acceptance of Grant Deed for Transfer of Ownership of the Children's Museum Property (APN 922-036-042) from the Successor Agency to the Temecula Redevelopment Agency to the City of Temecula pursuant to the approved Amended Long -Range Property Management Plan PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE ACCEPTANCE OF THE GRANT DEED FOR THE TRANSFER OF THE CHILDREN'S MUSEUM PROPERTY (APN 922-036-042) FROM THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY TO THE CITY OF TEMECULA PURSUANT TO THE APPROVED AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN BACKGROUND: The Children's Museum site, located at 42081 Main Street (APN: 922-036-042), (Subject Site), was purchased by the former Redevelopment Agency on August 25, 2000. The former Redevelopment Agency remained the fee title owner of the Subject Site until the passage of the Redevelopment dissolution legislation ABX1 26 and AB 1484. Upon the Redevelopment Agency's dissolution on February 1, 2012, ownership of the Subject Site passed from the Redevelopment Agency to the Successor Agency to the Temecula Redevelopment Agency (SARDA) via operation of law. The Subject Site is currently owned by the SARDA. Pursuant to Health and Safety Code Section 34191.5(b), the SARDA was required to prepare a Long -Range Property Management Plan (the "LRPMP") to address the disposition and use of the real properties of the former Redevelopment Agency. Permissible uses of SARDA owned properties include the retention of the property for governmental use pursuant to Health and Safety Code Section 34181(a), the retention of the property for future development, the sale of the property, or the use of the property to fulfill an enforceable obligation. The SARDA developed, and submitted for approval to the SARDA Board, the Oversight Board to the Successor Agency to the Temecula Redevelopment Agency (OB SARDA) and the State Department of Finance (DOF), an Amended LRPMP that identified the Subject Site as a SARDA owned real property asset that should be retained for governmental use, pursuant to Health and Safety Code Section 34181(a). The Subject Site was determined to be a governmental use because of the long standing and ongoing operation of the City owned Children's Museum on the Subject Site. The SARDA Board approved the Amended LRPMP on February 25, 2014 via SARDA Resolution 14-02. The OB SARDA approved the Amended LRPMP on February 26, 2014 via OB SARDA Resolution 14-02. The DOF then approved the Amended LRPMP via a letter delivered to the SARDA dated March 12, 2014. Pursuant to the approved Amended LRPMP, the SARDA is required to transfer ownership of the Subject Site to the City of Temecula. A grant deed has been approved and executed by the SARDA and a Certification of Acceptance of grant deed has been drafted for City signature. After the City accepts the Grant Deed the City will then become fee title owner of the Subject Site FISCAL IMPACT: None. There will be no financial transaction associated with the transfer of ownership of the Subject Site. The Subject Site is being transferred from the SARDA to the City, pursuant to the approved Amended LRPMP. ATTACHMENTS: 1. Resolution Exhibit A — Amended Long -Range Property Management Plan Exhibit B — Grant Deed 2. SARDA Resolution No. 14-02 3. OB SARDA Resolution No. 14-02 4. State Department of Finance Letter Dated March 12, 2014 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE ACCEPTANCE OF THE GRANT DEED FOR THE TRANSFER OF THE CHILDREN'S MUSEUM PROPERTY (APN 922-036-042) FROM THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY TO THE CITY OF TEMECULA PURSUANT TO THE APPROVED AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals: The City Council of the City of Temecula does hereby find, determine, and declare that: A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. On February 25, 2014 the Successor Agency Board adopted SARDA Resolution No. 14-02 approving the amended long-range property management plan attached hereto as Exhibit A (the "Amended LRPMP"), which Amended LRPMP calls for the transfer of the SARDA owned Children's Museum site (APN: 922-036-042), (Subject Site), from the SARDA to the City of Temecula (City), pursuant to Health and Safety Code Section 34181(a). E. On February 26, 2014 the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency (OB SARDA) adopted OB SARDA Resolution No. 14-02 approving the Amended LRPMP. F. On March 12, 2014 the DOF approved the Amended LRPMP via a letter of the same date. NOW, THEREFORE, CITY COUNCIL OF THE CITY OF TEMECULA HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 2. The above recitals are true and correct and are a substantive part of this Resolution. Section 3. The City Council hereby accepts the Grant Deed that transfers ownership of the Subject Site from the SARDA to the City attached hereto as Exhibit B, and authorizes and directs the Mayor to execute the acceptance on behalf of the City. Section 4. The City Manager is hereby authorized and directed to cause the Grant Deed to be recorded in the Official Records of the County of Riverside. The staff of the City Council are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Successor Agency to the Temecula Redevelopment Agency Long Range Property Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency February 26, 2014 E SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that made substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are seven (7) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the sites are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot. The Successor Agency intends to transfer these properties to the City of Temecula for the purpose of future development. The four (4) parcels that make up the site include: Address APN Lot Size n/a 922-360-004 10,890 sq. ft. n/a 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. n/a 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for governmental purposes per Section 34191.5 (c). This site includes the following parcel: 2 Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq. ft. Southside Parking Lot The Southside Parking Lot sites were purchased from Eastern Municipal Water District (EMWD) for inclusion in a City of Temecula owned free public parking lot. The site continues to be a part of the free public parking lot. Address APN Lot Size n/a 922-073-019 5,245 sq. ft. n/a 922-073-021 2,402 sq. ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 3 Town Square Marketplace 4 Address APN Acquisition Date Value at Purchase* Lot Size** n/a 922-360-004 01/05/2004 $550,000 * 10,890 sq. ft.** n/a 922-360-005 06/010/1995 $259,725* 10,890 sq. ft.** &12/30/1999 n/a 922-360-006 09/25/2005 & $1,275,000* 10,019 sq. ft.** 10/25/2005 n/a 922-360-007 01/05/2004 & $920,000* 10,019 sq. ft.** 08/19/2005 *Value at Purchase included portion of the parcels that have since been dedicated to the City as 5 right of way for the new configuration of Main Street **Lot Size corresponds to the current size of the four consolidated lots after right of way was dedicated to the City for the new configuration of Main Street Introduction The Town Square Marketplace site was purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site, which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning Old Town SP — Downtown Core. Property Type Vacant lots & small free public parking lot. Estimate of Current Property Value $1,881,810 — $4,014,528. This figure represents an estimate of $45 - $96 per square (41,818 SF) foot for all four (4) parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value While there is no proposed sale value, the estimated sale price would be closer to the $45 per square foot range, or a total of $1,881,810. This estimate is based on local market knowledge and the fact that a number of comparable vacant parcels in the Old Town area used to gauge the price per square foot range have superior locations with street frontage along the major roadway in the Old Town area. The comparable properties with superior street frontage are the properties with asking prices at the top end of the price per square foot range. Proposed Sale Date Over the next 24 months The City of Temecula anticipates beginning the recruitment of a development partner for the future redevelopment of the site. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds 6 Three (3) parcels are vacant. One parcel has a small free public parking lot on it, taking up a portion of the parcel. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally, the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site is located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site to develop as transit -oriented are inherent as transit infrastructure already surrounds the site. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site was placed on the market in early 2008 through and request for proposals (RFP) process in which the former Redevelopment Agency was seeking a qualified development partner to purchase the site and enter into a development agreement for the ultimate development of the property. Due to the financial crisis, the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency and City of Temecula, is to wait until the economy improves enough to place the site back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation 7 The Successor Agency intends to transfer the properties to the City of Temecula, The City will retain the properties for future development per H&SC 34180(f). The Agency will work to enter into a compensation agreement with the taxing entities. Children's Museum Address APN Acquisition Date Value at Purchase Lot Size 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile Art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, is part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from the City of Temecula and the region. 9 Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning Old Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. 10 Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is Old Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per H&SC 34181(a) and transfer the property to the City of Temecula. 11 Southside Parking Lot 922-073-021 922-073-019 12 Address APN Acquisition Date Value at Lot Size** Purchase* n/a 922-073-019 06/17/2005 $117,300 * 5,245 sq. ft. n/a 922-073-021 06/17/2005 $52,700* 2,402 sq. ft. *Total value at purchase was $170,000 for the two parcels. The value is broken down based on the square footage of each parcel. Introduction The parcels are located in a public parking lot. The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. Purpose of Acquisition The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. The site was intended to be a free public parking lot indefinitely. Current Zoning Old Town SP — Downtown Core. Property Type The parcels represent 20 parking spaces within a 220 space free public parking lot. Estimate of Current Property Value $344,115 - $734,112. This figure represents an estimate of $45 - $96 per square (7,647 SF for both parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value $344-115 - $734,112 Proposed Sale Date No date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is a free public parking lot. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. 13 History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally the parcels underwent a phase I site assessments which found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a highly utilized free public parking lot. Description of the Planning Objectives of the Successor Agency The current development of the site is advancing the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a public parking lot Brief History of Development Proposals and Activity, Including Lease of the Property There have been no development proposals on the site. The only activity has been the development and use of the free public parking lot. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends sell the property per H&SC 34191(c)2B, and remit the proceeds to the taxing entities. 14 RECORDING REQUESTED BY: City of Temecula, a municipal corporation AND WHEN RECORDED RETURN TO: City of Temecula Attention: Office of the City Clerk 41000 Main Street Temecula, California 92590 [SPACE ABOVE FOR RECORDER'S USE ONLY] [X] All of Assessor's Parcel Number 922-036-042 Documentary Transfer Tax $0.00 Grantee City of Temecula declares that this Grant Deed is for the benefit of the Grantee and is exempt from Recording Fees pursuant to California Government Code Sections 6103 and 27383 and exempt from Documentary Transfer Tax pursuant to California Revenue and Taxation Code Section 11922. GRANT DEED FOR VALUABLE CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, The SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, a public body ("Grantor" or "Successor Agency"), the successor in interest by operation of law to the former Temecula Redevelopment Agency, grants to the CITY OF TEMECULA, a municipal corporation ("Grantee" or "City"), the real property commonly known as 42081 Main Street, Temecula, California ("Property") and described more particularly on Exhibit "A", which is incorporated herein by this reference, together with all of Grantor's right, title and interest in and to all easements, privileges and rights appurtenant to the Property. 1. As of February 1, 2012, the former Temecula Redevelopment Agency ("Former Agency") was dissolved pursuant to California Health & Safety Code Section 34172. The Successor Agency of the Temecula Redevelopment Agency is the successor in interest by operation of law to the Former Agency. In accordance with California Health & Safety Code Section 34175(b) all property and assets of the Former Agency were assumed by the Successor Agency. 2. Pursuant to Health and Safety Code Section 34181(a) and following a noticed public hearing, the Successor Agency approved the Amended Long Range Property Management Plan ("Amended LRPMP"), which addressed the disposition of the Property for governmental purposes. By letter dated March 12, 2014, the State of California Department of Finance approved the disposition of the Property pursuant to the Amended LRPMP. By Resolution No. , the Successor Agency approved the transfer of the Property to the City for governmental purposes in accordance with the approved Amended LRPMP. 3. Grantee covenants and agrees for itself and its successors and assigns to use the Property for governmental purposes, including but not limited to a Children's Museum or other local civic institution in perpetuity. 4. Grantee herein covenants by and for itself, its successors and assigns that there shall be no discrimination against or segregation of a person or of a group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property herein conveyed nor shall Grantee or any person claiming under or through Grantee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees, vendees, or employees in the property herein conveyed. The foregoing covenant shall run with the land. 5. All deeds, leases or other real property conveyance contracts entered into by the Grantee on or after the date of this Grant Deed as to any portion of the Property shall contain the following language: a. In Deeds: "Grantee herein covenants by and for itself, its successors and assigns that there shall be no discrimination against or segregation of a person or of a group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property herein conveyed nor shall the grantee or any person claiming under or through the grantee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees, vendees, or employees in the property herein conveyed. The foregoing covenant shall run with the land." b. In Leases: "The lessee herein covenants by and for the lessee and lessee's heirs, personal representatives and assigns and all persons claiming under or through the lessee that his lease is made subject to the condition that there shall be no discrimination against or segregation of any person or of a group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, -2- Error! Unknown document property name. Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the land herein leased nor shall the lessee or any person claiming under or through the lessee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants, vendees, or employees in the land herein leased." c. In Contracts: "There shall be no discrimination against or segregation of any person or group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property nor shall the transferee or any person claiming under or through the transferee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees, vendees, or employees of the land." 6. The covenants contained in this Grant Deed shall be construed as covenants running with the land. IN WITNESS WHEREOF, Grantor has caused this Grant Deed to be executed by its duly authorized representative. Executed as of the 10th day of June, 2014 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, a public body By: Maryann Edwards, Chairperson APPROVED AS TO FORM Richards, Watson & Gershon By: Peter M. Thorson, City Attorney -3- Error! Unknown document property name. ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) On , before me, , a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) SIGNATURE OF NOTARY Executed on , 2014, at , California. Signature EXHIBIT "A" Legal Description THE LAND REFERRED TO IN THIS REPORST IS SITUATED IN THE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF TEMECULA AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF BLACK 27 IN THE TOWNSITE OF TEMECUAL AS SHOWN BY MAO ON FILE IN BOOK 15 PAGE(S) 726 OF MAPS, RECORDS OF SAN DIEGO COUNTY, CALIFORNIA DESCRIBED AS FOLLOWS: COMMENCING AT THE NOTIIERLY CORNER OF LOT 2 SAID BLOCK 27; THENCE NORTH 45 DEGREES 29 FEET 30 INCHES WEST, 10.00 FEET TO THE CENTERLINE OF THE VACATED ALLEY AND THE POINT OF BEGINNING; THENCE SOUTH 44 DEGREES 31 FEET 30 INCHES WEST, 110.50 FEET TO THE EASTERLY RIGHT OF WAY OF RIVER STREET; THENCE ALONG SAID RIGH OF WAY SOUTH 35 DEGREES 28 FEET 20 INCHES EAST, 162.47 FEET TO THE NORTWESTERLY RIGHT OF WAY OF MAIN STREET; THENCE ALONG SAID MAIN STREET RIGHT OF WAY NORTH 44 DEGREES 31 FEET 30 INCHES EAST, 138.77 FEET TO THE SOUTHEASTERLY EXTENSIONS OF THE NORTHEASTERLY LINE OF LOT 2; THENCE ALONG SAID LINE NORTH 45 DEGREES 29 FEET 30 INCHES WEST, 160.00 FEET TO THE POINT OF BEGINNING CITY OF TEMECULA Office of the City Clerk 41000 Main Street Temecula, CA 92590 CERTIFICATE OF ACCEPTANCE OF GRANT DEED (Govt. Code § 27281) (Assessor's Parcel Number 922-036-042) This is to certify that the attached Grant Deed, which conveys in fee to the City of Temecula the real property commonly known as 42081 Main Street, Temecula, California, and identified as Riverside County Tax Assessor's Parcel Number 922-036-042, is hereby accepted under the authority of the City Council of the City of Temecula and the City of Temecula consents to the recordation thereof by its duly authorized officer. Dated: June 10, 2014 CITY OF TEMECULA, a municipal corporation By: Aaron Adams City Manager ATTEST: By: Gwyn R. Flores, CMC Acting City Clerk, Agency Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney 1 1 RESOLUTION NO. SARDA 14-02 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. On September 24, 2013 the Successor Agency adopted Resolution SARDA 13-05 approving the LRPMP and directed the Successor Agency to transmit the LRPMP to the DOF, County Auditor -Controller, and the County Administrative Officer, per Health and Safety Code Section 34181(j) E. The staff of the Successor Agency has prepared and submitted to the Successor Agency Board of the Successor Agency the amended long-range property management plan attached hereto as Exhibit A (the "Amended LRPMP"), which Amended LRPMP addresses the disposition and use of the real properties of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). SARDA Resos 14-02 1 1 1 1 NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 2. The above recitals are true and correct and are a substantive part of this Resolution. Section 3. The Successor Agency hereby approves the Amended LRPMP substantially in the form attached hereto as Exhibit A. The Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, may modify the Amended LRPMP as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Section 4. Pursuant to Health and Safety Code Section 34180(j), staff of the Successor Agency is hereby authorized and directed to transmit the Amended LRPMP to the Oversight Board, the County Administrative Officer, the County Auditor -Controller, and DOF. Section 5. The staff and the Board of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. Section 6. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act ("CEQA") (Public Resources Code Section 21000 et seq.). Pursuant to the State CEQA Guidelines (14 Cal Code Regs 15000 et seq.)(the "Guidelines"), the Successor Agency has determined that the approval of the Amended LRPMP is not a project pursuant to CEQA and is exempt therefrom because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment (Guidelines Section 15378(b)(5)). Further, it can be seen with certainty that there is no possibility that approval of the Amended LRPMP may have a significant effect on the environment, and thus the action is exempt from CEQA (Guidelines Section 15061(b)(3)). Staff of the Successor Agency is hereby directed to prepare and post a notice of exemption pursuant to Guidelines Section 15062. SARDA Resos 14-02 2 1 1 1 PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 25th day of February, 2014. ATTEST: Gwyn R. FI •''es, C Acting City Clerk/Board Secretary [SEAL] SARDA Resos 14-02 3 c M: ryann Edwards, Chairperson 1 1 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 14-02 was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 25th day of February, 2014, by the following vote: AYES: 5 BOARD MEMBERS: Comerchero, Naggar, Roberts, Washington, Edwards NOES: 0 BOARD MEMBERS: None ABSENT: 0 BOARD MEMBERS: None ABSTAIN: 0 BOARD MEMBERS: None SARDA Resos 14-02 4 Gwyn R. Flores, CMC Acting City Clerk/Board Secretary 1 1 EXHIBIT A Amended Long -Range Property Management Plan 1 Successor Agency to the Temecula Redevelopment Agency 1 Long Range Property. Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency February _, 2014 1 1 1 1 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that made substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are seven (7) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the sites are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot. The Successor Agency intends to transfer these properties to the City of Temecula for the purpose of future development. The four (4) parcels that make up the site include: Address APN Lot Size n/a 922-360-004 10,890 sq. ft. n/a 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. n/a 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for governmental purposes per Section 34191.5 (c). This site includes the following parcel: Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq. ft. Southside Parking Lot The Southside Parking Lot sites were purchased from Eastern Municipal Water District (EMWD) for inclusion in a City of Temecula owned free public parking lot. The site continues to be a part of the free public parking lot. Address APN Lot Size n/a 922-073-019 5,245 sq. ft. n/a 922-073-021 2,402 sq. ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 3 1 Town Square Marketplace 1 Address n/a APN 922-360-004 Acquisition Date 01/05/2004 Value at Purchase* $550,000 * Lot Size** 10,890 sq. ft.** n/a 922-360-005 06/010/1995 &12/30/1999 $259,725* 10,890 sq. ft.** n/a 922-360-006 09/25/2005 & 10/25/2005 $1,275,000* 10,019 sq. ft.** n/a 922-360-007 01/05/2004 & 08/19/2005 $920,000* 10,019 sq. ft.** *Value at Purchase included portion of the parcels that have since been dedicated to the City as right of way for the new configuration of Main Street **Lot Size corresponds to the current size of the four consolidated lots after right of way was dedicated to the City for the new configuration of Main Street Introduction The Town Square Marketplace site was purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site, which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning Old Town SP — Downtown Core. Property Type Vacant lots & small free public parking lot. Estimate of Current Property Value $1,881,810 — $4,014,528. This figure represents an estimate of $45 - $96 per square (41,818 SF) foot for all four (4) parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value While there is no proposed sale value, the estimated sale price would be closer to the $45 per square foot range, or a total of $1,881,810. This estimate is based on local market knowledge and the fact that a number of comparable vacant parcels in the Old Town area used to gauge the price per square foot range have superior locations with street frontage along the major roadway in the Old Town area. The comparable properties with superior street frontage are the properties with asking prices at the top end of the price per square foot range. Proposed Sale Date Over the next 24 months The City of Temecula anticipates beginning the recruitment of a development partner for the future redevelopment of the site. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds 6 Three (3) parcels are vacant. One parcel has a small free public parking lot on it, taking up a portion of the parcel. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental' contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally, the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site is located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site to develop as transit -oriented are inherent as transit infrastructure already surrounds the site. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site was placed on the market in early 2008 through and request for proposals (RFP) process in which the former Redevelopment Agency was seeking a qualified development partner to purchase the site and enter into a development agreement for the ultimate development of the property. Due to the financial crisis, the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency and City of Temecula, is to wait until the economy improves enough to place the site back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation 7 The Successor Agency intends to transfer the properties to the City of Temecula. The City will retain the properties for future development per H&SC 34180(f). The Agency will work to enter into a compensation agreement with the taxing entities. 1 Children's Museum Address ; #, ( AAPN „ ; ; 1 Acquisition Date , iValue atPurchasel l LotSize 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile Art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, is part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from the City of Temecula and the region. 9 1 Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning Old Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. 10 1 1 1 Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is Old Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per H&SC 34181(a) and transfer the property to the City of Temecula. 11 Southside Parking Lot 922-073-021 922-073-019 12 1 1 Address APN Acquisition Date Value at Lot Size** Purchase* n/a 922-073-019 06/17/2005 $117,300 * 5,245 sq. ft. n/a 922-073-021 06/17/2005 $52,700* 2,402 sq. ft. *Total value at purchase was $170,000 for the two parcels. The value is broken down based on the square footage of each parcel. Introduction The parcels are located in a public parking lot. The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. Purpose of Acquisition The parcels were purchased from Eastem Municipal Water District for the purpose of developing a free public parking lot. The site was intended to be a free public parking lot indefinitely. Current Zoning Old Town SP — Downtown Core. Property Type The parcels represent 20 parking spaces within a 220 space free public parking lot. Estimate of Current Property Value $344,115 - $734,112. This figure represents an estimate of $45 - $96 per square (7,647 SF for both parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value $344-115 - $734,112 Proposed Sale Date No date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is a free public parking lot. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. 13 1 1 History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally the parcels underwent a phase I site assessments which found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a highly utilized free public parking lot. Description of the Planning Objectives of the Successor Agency The current development of the site is advancing the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a public parking lot Brief History of Development Proposals and Activity, Including Lease of the Property There have been no development proposals on the site. The only activity has been the development and use of the free public parking lot. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends sell the property per H&SC 34191(c)2B and remit the proceeds to the taxing entities. RESOLUTION NO. OB SARDA 14-02 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH Section 1. Recitals A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties and interests in real property of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. On September 25, 2013 the Successor Agency prepared and submitted to the Oversight Board the long-range property management plan (the "LRPMP"). The LRPMP addressed the disposition and use of the real properties and interests in real property of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). E. The Oversight Board adopted OB SARDA Resolution No. 13-05 on September 25, 2013 approving the LRPMP and directed the Successor Agency to transmit the LRPMP to the DOF, County Auditor -Controller and the County Administrative Officer per Health and Safety Code Section 34181(j) F. The Successor Agency has prepared and submitted to the Oversight Board the amended Tong -range property management plan attached hereto as Exhibit A (the " Amended LRPMP"), which Amended LRPMP addresses the disposition and use of the real properties and interests in real property of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). G. Pursuant to Health and Safety Code Section 34180(j), at the same time the Successor Agency submitted the Amended LRPMP to the Oversight Board, the Successor Agency submitted the Amended LRPMP to the County Administrative Officer, the County Auditor -Controller, and DOF. H. Pursuant to Health and Safety Code Section 34181(f), the public was provided with at least ten days' notice of the date of the meeting at which the Oversight Board proposes to consider approval of the Amended LRPMP. NOW, THEREFORE, THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 1. The above recitals are true and correct and are a substantive part of this Resolution. Section 2. This Resolution is adopted pursuant to Health and Safety Code Section 34191.5. Section 3. The Oversight Board hereby approves the Amended LRPMP as presented by the Successor Agency and attached hereto as Exhibit A. Section 4. The staff of the Successor Agency is hereby directed to transmit to DOF this Resolution together with written notice and information regarding the action taken by this Resolution. Such notice to DOF shall be provided by electronic means and in a manner of DOF's choosing. Section 5. The staff and the Board of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. Section 6. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA"). Pursuant to the State CEQA Guidelines (14 Cal Code Regs 15000 et seq.)(the "Guidelines"), the Oversight Board has determined that the approval of the Amended LRPMP is not a project pursuant to CEQA and is exempt therefrom because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment (Guidelines Section 15378(b)(5)). Further, it can be seen with certainty that there is no possibility that approval of the Amended LRPMP may have a significant effect on the environment, and thus the action is exempt from CEQA (Guidelines Section 15061(b)(3)). Staff of the Successor Agency is hereby directed to prepare and post a notice of exemption pursuant to Guidelines Section 15062. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency this 26th day of February, 2014. ATTEST: 4Ci) Gwyn R. Flor , CM Acting City Clerk/Board Secretary STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) John Mey3Chairperson I, Gwyn R. Flores, CMC, Acting Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. OB SARDA 14-02 was duly and regularly adopted by the Board Members of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 26th day of February, 2014 by the following vote: AYES: 5 BOARD MEMBERS: Meyer, Gonzalez, Turner, Ordway -Peck, Kelliher NOES: 0 BOARD MEMBERS: ABSENT: 2 BOARD MEMBERS: ABSTAIN: 0 BOARD MEMBERS: Sparkman, Thornhill wyn R. Flores, CMC Acting City Clerk/Board Secretary EXHIBIT A Amended Long-Range Property Management Pian Successor Agency to the Temecula Redevelopment Agency Long Range Property Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency February 26, 2014 i SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that made substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are seven (7) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the sites are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot. The Successor Agency intends to transfer these properties to the City of Temecula for the purpose of future development. The four (4) parcels that make up the site include: Address APN Lot Size n/a 922-360-004 10,890 sq. ft. n/a 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. n/a 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for governmental purposes per Section 34191.5 (c). This site includes the following parcel: 2 Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq. ft. Southside Parkins Lot The Southside Parking Lot sites were purchased from Eastern Municipal Water District (EMWD) for inclusion in a City of Temecula owned free public parking lot. The site continues to be a part of the free public parking lot. Address APN Lot Size n/a 922-073-019 5,245 sq. ft. n/a 922-073-021 2,402 sq. ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 3 Town Square Marketplace 4 Address APN Acquisition Date Value at Purchase* Lot Size** n/a 922-360-004 01/05/2004 $550,000 * 10,890 sq. ft.** n/a 922-360-005 06/010/1995 $259,725* 10,890 sq. ft.** &12/30/1999 n/a 922-360-006 09/25/2005 & $1,275,000* 10,019 sq. ft.** 10/25/2005 n/a 922-360-007 01/05/2004 & $920,000* 10,019 sq. ft.** 08/19/2005 *Value at Purchase included portion of the parcels that have since been dedicated to the City as 5 right of way for the new configuration of Main Street *'Lot Size corresponds to the current size of the four consolidated lots after right of way was dedicated to the City for the new configuration of Main Street Introduction The Town Square Marketplace site was purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site, which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning OId Town SP — Downtown Core. Property Type Vacant Tots & small free public parking lot. Estimate of Current Property Value $1,881,810 — $4,014,528. This figure represents an estimate of $45 - $96 per square (41,818 SF) foot for all four (4) parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value While there is no proposed sale value, the estimated sale price would be closer to the $45 per square foot range, or a total of $1,881,810. This estimate is based on local market knowledge and the fact that a number of comparable vacant parcels in the Old Town area used to gauge the price per square foot range have superior locations with street frontage along the major roadway in the OId Town area. The comparable properties with superior street frontage are the properties with asking prices at the top end of the price per square foot range. Proposed Sale Date Over the next 24 months The City of Temecula anticipates beginning the recruitment of a development partner for the future redevelopment of the site. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds 6 Three (3) parcels are vacant. One parcel has a small free public parking lot on it, taking up a portion of the parcel. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally, the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site is located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site to develop as transit -oriented are inherent as transit infrastructure already surrounds the site. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site was placed on the market in early 2008 through and request for proposals (RFP) process in which the former Redevelopment Agency was seeking a qualified development partner to purchase the site and enter into a development agreement for the ultimate development of the property. Due to the financial crisis, the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency and City of Temecula, is to wait until the economy improves enough to place the site back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation 7 The Successor Agency intends to transfer the properties to the City of Temecula. The City will retain the properties for future development per H&SC 34180(f). The Agency will work to enter into a compensation agreement with the taxing entities. 8 Children's Museum Address APN Acquisition Date Value at Purchase Lot Size 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile Art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, is part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from the City of Temecula and the region. 9 Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning Old Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. 10 Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is Old Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per H&SC 34181(a) and transfer the property to the City of Temecula. 11 Southside Parking Lot 922-073-019 12 Address APN Acquisition Date Value at Lot Size** Purchase* n/a 922-073-019 06/17/2005 $117.300 * 5.245 sq. ft. n/a 922-073-021 06/17/2005 $52,700* 2,402 sq. ft. *Total value at purchase was $170,000 for the two parcels. The value is broken down based on the square footage of each parcel. Introduction The parcels are located in a public parking lot. The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. Purpose of Acquisition The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. The site was intended to be a free public parking lot indefinitely. Current Zoning Old Town SP — Downtown Core. Property Type The parcels represent 20 parking spaces within a 220 space free public parking lot. Estimate of Current Property Value $344,115 - $734,112. This figure represents an estimate of $45 - $96 per square (7,647 SF for both parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value $344-115 - $734,112 Proposed Sale Date No date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is a free public parking lot. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. 13 History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally the parcels underwent a phase 1 site assessments which found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a highly utilized free public parking lot. Description of the Planning Objectives of the Successor Agency The current development of the site is advancing the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a public parking lot Brief History of Development Proposals and Activity, Including Lease of the Property There have been no development proposals on the site. The only activity has been the development and use of the free public parking lot. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends sell the property per H&SC 34191(c)2B, and remit the proceeds to the taxing entities. 14 f„N7 top. .e A �Z- a _Li `"' i IIII n O n, DEPARTMENT OF IFORN�P F I N A N C E March 12, 2014 EDMUND G. BROWN JR. • GOVERNOR Mr. Luke Watson, Senior Planner City of Temecula 41000 Main Street Temecula, CA 92589 Dear Mr. Watson: 915 L STREET • SACRAMENTO CA • 95E14-2708 ■ WWW.D4F.CA.GOV Subject: Long -Range Property Management Plan Pursuant to Health and Safety Code (HSC) section 34191.5 (b), the City of Temecula Successor Agency (Agency) submitted a Long -Range Property Management Plan (LRPMP) to the California Department of Finance (Finance) on September 30, 2013. The Agency subsequently submitted a revised LRPMP to Finance on March 3, 2014. Finance has completed its review of the LRPMP, which may have included obtaining clarification for various items. The Agency received a Finding of Completion on April 24, 2013. Further, based on our review and application of the law, we are approving the Agency's use or disposition of all the properties listed on the LRPMP. In accordance with HSC section 34191,4, upon receiving a Finding of Completion from Finance and approval of a LRPMP, all real property and interests in real property shall be transferred to the Community Redevelopment Property Trust Fund of the Agency, unless that property is subject to the requirements of an existing enforceable obligation. Pursuant to HSC section 34191.3 the approved LRPMP shall govern, and supersede all other provisions relating to, the disposition and use of all the real property assets of the former redevelopment agency. Agency actions taken pursuant to a Finance approved LRPMP are subject to oversight board (OB) approval per HSC section 34181 (f). Any subsequent OB actions addressing the Agency's implementation of the approved LRPMP should be submitted to Finance for approval. Please direct inquiries to Beliz Chappuie, Supervisor, or Susana Medina -Jackson, Lead Analyst at (916) 445-1546. Sincerely, JUSTYN HOWARD Assistant Program Budget Manager cc: On following page Mr. Luke Watson March 12, 2014 Page 2 cc: Mr. Rudy Graciano, Revenue Manager, City of Temecula Ms. Pam Elias, Chief Accountant Property Tax Division, Riverside County California State Controller's Office Ms. Elizabeth Gonzalez, Bureau Chief, Local Government Audit Bureau, California State Controller's Office California State Controller's Office Item No. 12 Approvals City Attorney Finance Director City Manager Sier- CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: June 10, 2014 SUBJECT: Third Amendment to the Agreement with Interwest Consulting Group for the provision of Building Inspector Services PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst RECOMMENDATION: That the City Council approve the Third Amendment to the Agreement with Interwest Consulting Group, in the amount of $11,200, for the provision of Building Inspector Services, for a total agreement amount of $53,100. BACKGROUND: As the economy continues to improve, the Community Development Department has seen a large increase in the volume of construction throughout Temecula . At the same time, the departure of a couple of Building and Safety staff members decreased the number of building inspectors. As a result, the building inspectors are conducting up to 26 inspections per person, per day . The average wait time for an inspection increased from 24 hours to approximately 96 hours. In order to maintain high quality customer service levels, and to allow inspectors adequate time to conduct thorough inspections, the City entered into an agreement with Interwest Consulting Group on December 2, 2013 for building inspector services. Inspection wait times decreased to approximately 48 hours as a result of additional staffing resources. On January 16, and February 25, 2014 the City amended the contract to allow services to extend, decrease customer wait times, and to keep inspection levels at industry standards. FISCAL IMPACT: There are sufficient funds in account 001.162.999.5248 (Consulting Services) to cover the $11,200 Amendment to the Agreement. ATTACHMENTS: Agreement THIRD AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND INTERWEST CONSULTING GROUP BUILDING INSPECTOR SERVICES THIS THIRD AMENDMENT is made and entered into as of June 10, 2014 by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Interwest Consulting Group, a Corporation (herein referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On December 2, 2013, the City and Contractor entered into that certain Agreement entitled "Agreement for Building Inspector Services," in the amount of $15,000. b. On January 16, 2014, the City and Consultant entered into the First Amendment to that certain Agreement entitled "Agreement for Building Inspector Services," to add to the scope of work and increase the payment in the amount of $14,900. c. On February 25, 2014, the City and Consultant entered into the Second Amendment to that certain Agreement entitled "Agreement for Building Inspector Services," to add to the scope of work and increase the payment in the amount of $12,000. d. The parties now desire to add scope of work, increase the payment in the amount of $11,200, and to amend the Agreement as set forth in this Amendment. 2. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Third Amendment amount shall not exceed eleven thousand two hundred dollars ($11,200), for additional building inspector services for a total Agreement amount of fifty three thousand one hundred dollars. 3. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA INTERWEST CONSULTING GROUP (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Terry Rodriguez, CEO ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Debbie Thorson, CFO Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Interwest Consulting Group Attn: Tim D'Zmura 15061 Springdale Street Suite #205 Huntington Beach, CA 92649 tdzmura@interwestgrp.com 714.899.9039 2 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. 3 November 23, 2013 Mr. Patrick Richardson; Director of Conrnunity Development City of Temecula 41000 Main St. Temecula, CA 92590 INTURMUIT CONSULTING GROUP RE: Proposal to Provide Building inspection Services Mr. Richardson: Thank you for contacting Interwest Consulting Group to provide Budding Inspection Services. We are excited about the opportunity to serve the City of Temecula Buiding & Safety Department. We are very aware of Me challenges and requirements for municipal governments since many of our staff have held senior and executive management positions within numerous California sties. Our staff includes former Building Officials, Public Works Directors, City Engineers, Capital Projects Managers and Construction Managers. This background and experience is important since serving in the capacity of the "owner", especially local agencies_ requires a high level of sensitivity towards community and special interest group issues. Accordingly, our professional staff truly understands and values the importance of maintaining a focus on representing the interests of our public agency clients in a manner which reflects positively on the sties we serve. For this assignment, we propose Mark Carlson to serve as Senior Building Inspector at an hourly rate of $70. Overtime, weekend and emergency call out work (minimum of 4 hours) wil be billed at an hourly rate of $100. Additional terms for this assignment are proposed as follows: • City will provide basic office space: ccmpu:er and associared office supplies. • Interwest will supply inspector wrh necessary equipmen- to perform building inspection services. • City wil provide inspec'cr with a vehde for ize *hie performing inspections. • Rate is sea to change each July 1 All services will be coordinated and directed out of our Los Angeles office with contact information listed below. Tim D'Zmlra PE, CBO, AICP 15061 Springdale Street, Ste 205 Huntington Beach CA 92649 714.899.9039 Office 714.899.9146 Fax 714.625.5840 Mobile tdzmurav 'mrenvestgrp. can Please feel free to contact me if you have any questions regarding this proposal. Thanks again and we look forward to this assignment. Sincerely, Item No. 13 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: June 10, 2014 SUBJECT: First Amendment to the Agreement with Keyser Marston Associates, Inc. for Real Estate Economic Consulting Services PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: That the City Council approve the First Amendment to the Agreement with Keyser Marston Associates, Inc. (KMA), in the amount of $32,000, for Real Estate Economic Consulting Services, for a total agreement amount of $52,000. BACKGROUND: On November 12, 2013 the City entered into a Professional Services Agreement (PSA) with KMA for $20,000. This contract is for services relating to the following: • Fiscal and economic impact analysis • Market support and valuation • Transaction structuring and negotiation • Financial analysis As part of the Uptown Jefferson Specific Plan effort, the City will utilize KMA's services to prepare a development incentives program which will be incorporated into the overall Uptown Jefferson Specific Plan. KMA has provided a scope of work and budget for the incentives program totaling $47,500. The development incentives program will identify required public improvements within the study area and match those necessary improvements with appropriate incentives based on the costs of the public improvements and the financial benefit of the development incentives. This study, and resulting development incentives program, will allow the City to establish a flexible and equitable system by which the City will require new projects to construct certain public improvements in return for providing development incentives that benefit a particular project. The development incentives program is part of the ongoing development of the Uptown Jefferson Specific Plan and its implementation is contingent on the City Council's approval of the entire Uptown Jefferson Specific Plan. FISCAL IMPACT: There is sufficient funding in account 165.199.999.5246 (Legal Services -General) to cover the cost of Keyser Marston Associates Services. ATTACHMENTS: Agreement FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND KEYSER MARSTON ASSOCIATES, INC. REAL ESTATE ECONOMIC CONSULTING SERVICES THIS FIRST AMENDMENT is made and entered into as of June 10, 2014 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Keyser Marston Associates, Inc., a California corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On November 12, 2013, the City and Consultant entered into that certain Agreement entitled "Agreement for Real Estate Economic Consulting Services," in the amount of $20,000. b. The parties now desire to add scope of work, extend the term of the agreement to June 30, 2015, increase the payment in the amount of $32,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as "This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Two Thousand Dollars and 00/100 ($32,000), for additional real estate economic consulting services for a total Agreement amount of Fifty Two Thousand Dollars and 00/100 ($52,000). 4. Exhibit A, Scope of Work, is hereby amended by adding thereto the additional work described in Attachment A to this Amendment. follows: 5. Section 13 of the Agreement entitled "NOTICE" is hereby amended to read as "Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt 1 showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 6. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Keyser Marston Associates, Inc (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Paul C. Marra, Managing Principal ATTEST: By: Gwyn R. Flores, CMC, Acting City Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Keyser Marston Associates, Inc. Attn: Paul C. Marra 555 W. Beech Street, Suite 460, San Diego, CA 92101 619-718-9500 (P) 619-718-9500 (F) 619-718-9508 pmarra@keysermarston.com 3 PM Initials: D 0 Date: ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. 4 ADVISORS IN: REAL ESTATE REDEVELOPMENT AFFORDABLE HOUSING ECONOMIC DEVELOPMENT SAN FRANCISCO A. JERRY KEYSER TIMOTHY C. KELLY KATE EARLE FUNK DEBBIE M. KERN REED T. KA W AHARA DAVID DOEZEMA LOS ANGELES KATHLEEN H. HEAD JAMES A. RABE GREGORY D. Soo -Hoo KEVIN E. ENGSTROM JULIE L. ROMEY SAN DIEGO PAUL C. MARRA KEYSER MARSTON ASSOCIATES, ADVISORS IN PUBLIC/PRIVATE REAL ESTATE DEVELOPMENT April 22, 2014 Mr. Luke Watson Senior Planner City of Temecula 41000 Main Street Temecula, CA 92590 Re: Proposal for Consulting Services Public Benefits vs. Development Incentives Uptown Jefferson Specific Plan Dear Luke: I want to thank you and your colleagues for taking the time to meet with me last week regarding the proposed Uptown Jefferson Specific Plan. This letter presents the Keyser Marston Associates, Inc. (KMA) proposal to assist the City of Temecula (City) with financial feasibility analyses related to the proposed public benefits/development incentives program under consideration for the Specific Plan. As background, the proposed Specific Plan will allow for increased densities, multi -family residential, and mixed-use development in the 560 -acre Plan area. The City has identified a preliminary list of new and upgraded public improvements, facilities, and other amenities that will be needed to support new development in the Plan area. It is the KMA understanding that the City is considering the inclusion of a range of development incentives in the Specific Plan in exchange for developer contributions of public amenities and other benefits. Potential development incentives include density bonuses, parking reductions, and other measures. You have indicated the need for KMA to undertake a value enhancement analysis of the proposed development incentives relative to the targeted public improvement needs. The balance of this letter presents the KMA scope, budget, and schedule for this assignment. 14032ndh 99900.000.003 Mr. Luke Watson, Senior Planner City of Temecula Scope of Services April 22, 2014 Page 2 KMA envisions the following series of work tasks for the value enhancement analysis of the proposed public benefits/development incentives program. Task 1 - Initiation KMA will participate in a kickoff meeting or teleconference with City staff to review background data, the draft land use plan, preliminary descriptions of public benefits and development incentives, and other available documentation. As discussed, we will require that the City provide cost estimates for the public benefit/infrastructure items listed in the Draft Public Benefits/Core Needs & Incentives Matrix. We will prepare base case project descriptions for a range of development prototypes (maximum of eight [8]) corresponding to potential baseline zoning. The development prototypes may vary in terms of land use, site size, construction type, density, and sub -area within the Plan area. We will review the development prototypes with City staff and make any modifications as needed. Finally, we will collect and review current market inputs for the relevant land uses for use in our financial pro forma modeling. Task 2 - Financial Feasibility Analyses KMA will prepare base case financial pro forma models for each of the eight (8) development prototypes. We will attempt to model "feasible" projects, i.e., if current market conditions do not support the land use/construction type, we will model a "break-even" scenario reflective of future conditions. Each pro forma model will include estimates of development costs, rental income and/or value upon completion, and developer return/supportable land value. We will then prepare two (2) alternatives for each prototype, reflecting development incentives such as higher density, reduced parking, and/or other incentives potentially available from the City. For each prototype, we will quantify the value enhancement created by the development incentive in terms of increased developer return or supportable land value. The fundamental premise is that developers will be willing to commit a portion of the value enhancement to the provision of public benefits. The key factor is to create sufficient balance between the public benefit requirement and the value enhancement to entice developers to pursue the incentives. 14032ndh 99900.000.003 Mr. Luke Watson, Senior Planner City of Temecula April 22, 2014 Page 3 Finally, we will compile a summary matrix showing the value enhancement created by each incentive as measured for each development prototype. We will then compare the value enhancement of the incentives to the cost estimates for the targeted public benefit/infrastructure items. Our draft findings will be presented to City staff in sufficient technical detail to evaluate the relative appeal of each development incentive vs. the relative impact of each public benefit provided by the developer. Task 3 - Subsequent Alternatives Analysis We will review our draft findings with City staff. Based on the findings, we will work with City staff to identify, and test, changes to all/any of the following: (a) the project descriptions for the development prototypes; (b) the development incentives evaluated, and/or (c) the public benefits/infrastructure items sought by the City. The objective of this task is to provide the City with the appropriate metrics to determine the optimal benefit vs. incentive structure for the Specific Plan. We will review the outcome of each alternative analysis with the City and prepare updated summary matrices as needed. Task 4 - Estimate of Achievable Public Benefit We will work with City staff to define a preferred scenario for a public benefits/development incentives program. Using this preferred program, we will prepare illustrative estimates of the potentially achievable public benefits (total financial contribution from developers) through build -out of the Plan area. Our estimates will reflect a range of market conditions/financial feasibility factors and the likelihood of developers to seek the available incentives. The intent of this task is solely to provide the City with an order -of -magnitude understanding of the potential total financial contributions from developers in comparison to the total estimated cost for the desired amenities/infrastructure. Task 5 - Presentation We will prepare a draft memorandum report (or summary handout) for purposes of meeting with the Council Subcommittee. Based on their review and feedback, we will address any required modifications and prepare a final memorandum report with supporting technical exhibits. Budget The KMA budget for the above scope of services is $47,500. We propose to undertake this work on a time -and -materials basis subject to the attached hourly billing rate schedule, and will not exceed this budget limit without prior authorization. 14032ndh 99900.000.003 Mr. Luke Watson, Senior Planner City of Temecula This budget is broken out as follows: Task Budget Task 1— Initiation $7,000 Task 2 — Financial Feasibility Analyses $23,500 Task 3 — Subsequent Alternatives Analysis $7,500 (allowance) Task 4 —Estimate of Achievable Public Benefit $3,500 Task 5 — Presentation $6,000 Total $47,500 April 22, 2014 Page 4 Our budget requirement includes all labor hours and reimbursables, and is subject to the following limitations: • Limited number of prototypes/alternatives as defined in scope of services above. • The number and range of alternatives that can be tested in Task 3 is limited by the budget allowance. • One (1) draft and one (1) final version of each work product, submitted in PDF format only. • One (1) memorandum report with accompanying technical exhibits. • A maximum of three (3) meetings, including meeting(s) with the Council Subcommittee. • A maximum of five (5) teleconferences with City staff. • No public meetings. Note that we have not included review of draft text or exhibits for the Specific Plan in our work scope. Schedule We are prepared to begin work immediately upon contract authorization and notice to proceed. We anticipate completion of a draft report within 90 calendar days; however, our work program is highly interactive with City staff and depends on feedback from City staff at key milestones. 14032ndh 99900.000.003 Mr. Luke Watson, Senior Planner City of Temecula April 22, 2014 Page 5 Thank you for the opportunity to assist the City with this important effort. If you have any questions regarding our proposal, please do not hesitate to contact us. Sincerely, KEYSER MARSTON ASSOCIATES, INC. elavt.g g//-la040,_ Paul C. Marra attachment 14032ndh 99900.000.003 KEYSER MARSTON ASSOCIATES, INC. HOURLY FEE SCHEDULE 2013/2014 A. JERRY KEYSER* $280.00 MANAGING PRINCIPALS* $280.00 SENIOR PRINCIPALS* $270.00 PRINCIPALS* $250.00 MANAGERS* $225.00 SENIOR ASSOCIATES $187.50 ASSOCIATES $167.50 SENIOR ANALYSTS $150.00 ANALYSTS $130.00 TECHNICAL STAFF $95.00 ADMINISTRATIVE STAFF $80.00 Directly related job expenses not included in the above rates are: auto mileage, parking, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data processing, graphics and printing. Directly related job expenses will be billed at 110% of cost. Monthly billings for staff time and expenses incurred during the period will be payable within thirty (30) days of invoice date. Rates for individuals in these categories will be increased by 50% for time spent in court testimony. 14032ndh 99900.000.003 Item No. 14 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: June 10, 2014 SUBJECT: Fiscal Year 2014-15 Solid Waste and Recycling Rates PREPARED BY: Dale West, Associate Planner RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR FISCAL YEAR 2014-15 BACKGROUND: Pursuant to the existing solid waste franchise agreement with CR&R, Incorporated (CR&R), the rates charged for refuse collection and recycling for residential and commercial services within the City of Temecula are subject to annual review and modification, based upon changes in the Consumer Price Index (CPI) and the #2 Diesel Fuel Index, and changes to the Riverside County landfill tipping fees. The modification methodology is outlined in the franchise agreement and is based on the previous year's rate multiplied by the CPI and #2 Diesel Fuel Index. The landfill tipping fee increase or decrease is a pass-through component of the rates. For the Fiscal Year 2014-15 CR&R rate, the annual average (January — December) CPI as reported by the U.S. Department of Labor Bureau of Labor Statistics -Los Angeles -Riverside - Orange Counties for All Urban Consumers increased by 1.08%, compared to the annual average CPI in 2013. The annual average (January — December) #2 Diesel Fuel Index decreased by 2.61% compared to the annual average in 2013. The County of Riverside Waste Management Department increased their tipping fee for Fiscal Year 2014-15 by 1.01%. Based on a combination of a CPI, #2 Diesel Fuel Index, and landfill tipping fees, the solid waste rates will increase by approximately 1%, from the current rate of $19.70 to $19.88 per month for residential customers. Commercial rates vary based on the amount of solid waste and frequency of collection but will also increase at an average of 1 %. The attached Exhibit D, from the franchise agreement between the City of Temecula and CR&R Inc., reflects the adjusted FY 2014-15 solid waste and recycling schedule of rates for collection services. If approved by the City Council, the adjusted rates will become effective July 1, 2014. FISCAL IMPACT: Solid waste and recycling services are paid for directly by the customers receiving the services. No additional costs will be incurred by the City of Temecula. ATTACHMENTS: 1. Resolution Exhibit D — Schedule of Rates 2. Consumer Price Index — Bureau of Labor Statistics 3. #2 Diesel Fuel Index — Bureau of Labor Statistics RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING SOLID WASTE AND RECYCLING RATES FOR FISCAL YEAR 2014-15 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The City Council of the City of Temecula hereby finds, determines, and declares as follows: A. The City of Temecula and CR&R Incorporated entered into an exclusive solid waste franchise agreement on May 28, 1991, as amended on August 27, 1996, June 24, 1997, July 25, 2000 and June 13, 2006 ("Franchise Agreement"), for the collection, transportation, recycling, composting, and disposal of solid waste and construction debris and for providing temporary bin/roll off services in the City. B. The Franchise Agreement specifically provides for annual rate adjustments based on certain predefined criteria, specifically the annual average change in Consumer Price Index ("CPI"), the average annual change in No. 2 Diesel Fuel Index, and changes to the Riverside County landfill tipping fees. C. The Franchise Agreement further provides that a formula be used to calculate the rate adjustments on an annual basis using the following factors: 1. The annual average CPI for the 2013 calendar year of 1.08% will be used for Fiscal Year 2014-15 rates. 2. The annual average #2 Diesel Fuel Index for the 2013 calendar year of -2.61 % will be used for Fiscal Year 2014-15 rates. 3. The County of Riverside Waste Management Department landfill tipping fee of 1.01°/0 will be used for Fiscal Year 2014-15 rates. D. The Franchise Agreement provides that the solid waste rate adjustments are to be adopted by the City Council by Resolution based upon the application of the formula set forth in the Franchise Agreement. Section 2. The City of Temecula City Council approves the solid waste and recycling rate adjustments as shown in Exhibit D for Fiscal Year 2014-15 based upon the application of the formula set forth in the franchise agreement. Section 3. The City Clerk shall certify to the passage and adoption of the Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) 1, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk CITY OF TEMECULA EXHIBIT "D" Schedule of Rates (effective July 1, 2014) 1 Mechanized single family detached residential collection, recycling, composting, transfer, and disposal grantee billing Monthly Rate: $ 19.88 2 Mechanized single family detached residential collection, recycling, composting, transfer, and disposal parcel charge Monthly Rate: $ 19.88 3 Mechanized single family detached residential additional refuse, and composting container grantee billing Monthly Rate: $ 8.68 4 Single family detached residential additional bulky item pick up - grantee billing Pick Up Rate: $ 10.28 5 Commercial. industrial, and multi -family residential refuse monthly bin rates ( one 2 cubic yard bin) with the following pick ups per week: Compacted 2 Cubic Yard monthly rate: 1 x week $ 94.17 2 x week $ 187.24 3 x week $ 280.28 4xweek $ 373.32 5 x week $ 466.38 6 x week $ 559.42 7 x week $ 652.48 2.5 x monthly rate 6 Commercial, industrial, and multi -family residential refuse monthly bin rates (one 3 cubic yard bin ) with the following pick ups per week: Compacted 3 Cubic Yard monthly: 1 x week $ 108.28 2 x week $ 215.45 3 x week $ 322.61 4 x week $ 429.76 5 x week $ 536.91 6 x week $ 644.07 7 x week $ 751.24 2.5 x monthly rate 7 Commercial, industrial, and multi -family residential recycling monthly bin rates ( one 3 cubic yard bin) with the following pick ups per week: 1 x week $ 47.34 2 x week $ 94.69 3 x week $ 142.02 4 x week $ 189.36 5 x week $ 236.69 CITY OF TEMECULA EXHIBIT "D" Schedule of Rates (effective July 1, 2014) 6 x week $ 284.03 7 x week $ 331.35 8 Commercial, industrial, and multi -family residential refuse monthly bin rates ( one 4 cubic yard bin ) with the following pick ups per week: Compacted 4 Cubic Yard monthly rate: 1 x week $ 122.43 2 x week $ 243.76 3 x week $ 365.05 4 x week $ 486.38 5 x week $ 607.68 6 x week $ 729.00 7 x week $ 850.33 2.5 x monthly rate 9 Commercial, industrial, and multi -family residential recycling monthly bin rates ( one 4 cubic yard bin ) with the following pick ups per week: 1 x week $ 62.67 2 x week $ 125.38 3 x week $ 188.04 4 x week $ 250.74 5 x week $ 313.43 6 x week $ 376.12 7 x week $ 438.78 10 Temporary 3 cubic yard bin rate: -$ 95.23 11 Extra Temporary or Regular Service pick up: $ 51.30 per pick up (Includes all bin sizes 2, 3 and 4 yards) 12 Redeliver and reinstatement rate: $ 39.23 per occurrence 13 Roll -off Delivery Fee: $ 68.42 per bin 14 Roll -off disposal rate: $ 221.55 MRF/landfill fee 15 Roll -off recycling rate: $ 221.55 plus market value 16 Roll -off compactor rate: $ 308.46 MRF/landfill fee 17 Roll -off recycling compactor rate: $ 308.46 plus market value 18 Scheduled Extra Green Waste pick up (up to 10 bags): $ 10.00 per pick up CITY OF TEMECULA EXHIBIT "D" Schedule of Rates (effective July 1, 2014) 19 Non -Scheduled Extra Green Waste pick up (up to 10 bags): $ 25.00 per pick up 20 E -Waste Pick up: no charge 21 "Hard to service" vehicle usage rate: no charge 22 "Hard to service" bin moving rate: no charge 23 Special bin lids (Iocking/CBL) rate: no charge 24 Deodorizing / replacing bin rate: no charge 25 65 -gallon Conlin Foodwaste Cart $ 28.73 Per month 26 Recycle Bin Contamination $ 45.26 Bureau of Labor Statistics Consumer Price Index - All Urban Consumers Original Data Value Series Id: CUURA421SA0 Not Seasonally Adjusted Area: Los Angeles -Riverside -Orange County, CA Item: All items Base Period: 1982-84=100 Years: 2004 to 2014 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annua HALF1 HALF2 2004 188.5 190.1 191.5 191.9 193.3 193.7 193.4 193.1 194.5 196.3 196.9 195.2 193.2 191.5 194.9 2005 195.4 197.4 199.2 201.1 201.5 200.7 201.4 203.1 205.8 206.9 205.6 203.9 201.8 199.2 204.5 2006 206.0 207.5 208.5 210.5 212.4 211.1 211.4 211.9 212.9 211.4 211.1 210.6 210.4 209.3 211.6 2007 212.584 214.760 216.500 217.845 218.596 217.273 217.454 217.330 217.697 218.696 219.943 219.373 217.338 216.260 218.416 2008 220.918 221.431 223.606 224.625 226.651 229.033 229.886 228.484 227.449 226.159 222.229 219.620 225.008 224.377 225.638 2009 220.719 221.439 221.376 221.693 222.522 223.906 224.010 224.507 225.226 225.264 224.317 223.643 223.219 221.943 224.495 2010 224.610 224.620 225.483 225.916 226.438 225.877 225.991 226.373 226.048 226.794 225.941 226.639 225.894 225.491 226.298 2011 228.652 229.729 232.241 233.319 233.367 232.328 231.303 231.833 233.022 233.049 232.731 231.567 231.928 231.606 232.251 2012 233.441 234.537 236.941 236.866 237.032 236.025 235.776 237.222 238.104 240.111 237.675 236.042 236.648 235.807 237.488 2013 238.015 239.753 239.995 239.043 239.346 239.223 238.920 239.219 239.611 239.940 238.677 238.742 239.207 239.229 239.185 2014 239.857 241.059 242.491 242.437 Source: Bureau of Labor Statistics Generated on: May 28, 2014 (01:53:04 PM) Bureau of Labor Statistics Producer Price Index -Commodities Original Data Value Series Id: WPU057303 Not Seasonally Adjusted Group: Fuels and related products and power Item: No. 2 diesel fuel Base Date: 198200 Years: 2004 to 2014 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Annual 2004 109.3 103.7 109.7 119.9 121.0 114.2 123.0 135.1 140.9 166.6 159.7 135.3 128.2 2005 141.1 149.5 173.3 175.4 170.8 187.2 189.8 200.6 212.6 264.1 206.2 198.5 189.1 2006 197.1 196.2 206.5 230.4 239.6 246.9 237.5 250.2 201.3 197.5 197.2 203.0 216.9 2007 180.9 193.5 220.2 238.0 226.5 227.6 243.5 231.2 246.2 249.6 296.7 271.9 235.5 2008 278.2 287.5 353.7 365.1 398.2 421.0 431.9 346.7 342.3 281.8 224.1 168.0 324.9 2009 161.6 147.2 139.2 167.4 166.4 191.1 172.8 204.1 193.2 202.8 215.7 205.1 180.6 2010 229.4 206.9 225.5 240.0 235.8 221.8 218.5 231.1 227.7 243.7 255.3 259.2 232.9 2011 270.0 289.3 321.8 339.8 328.4 333.7 327.8 307.3 317.8 310.6 337.1 311.0 316.2 2012 322.0 329.2 344.3 339.4 325.8 295.4 298.7 324.1 342.4 351.0 323.8 317.4 326.1 2013 318.9 342.4 321.0 318.3 307.7 304.8 311.6 319.3 328.0 318.4 307.0 314.7 317.7 2014 308.4 322.0 317.9 318.6 Source: Bureau of Labor Statistics Generated on: May 28, 2014 (01:59:12 PM) Item No. 15 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 10, 2014 SUBJECT: Approval of the Plans and Specifications, and Authorization to Solicit Construction Bids for the Citywide Slurry Seal Fiscal Year 2014-15, PW14-06 PREPARED BY: Avlin R. Odviar, Senior Engineer — CIP Kendra Hannah-Meistrell, Associate Engineer — CIP RECOMMENDATION: That the City Council: 1. Approve the plans and specifications, and authorize the Department of Public Works to solicit construction bids for the Citywide Slurry Seal Fiscal Year 2014- 15, PW 14-06; 2. Make a finding that this project is exempt from CEQA per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. BACKGROUND: The Citywide Slurry Seal Fiscal Year 2014-15 project, is an annual project that will utilize a slurry to seal the project roadways against water intrusion and deterioration of asphalt concrete pavement wearing surface. Ideally slurry seal is applied every five to seven years as it prolongs pavement life thereby delaying more costly rehabilitation measures such as asphalt concrete overlays or removal and reconstruction. Construction involves roadway preparation by removal of existing striping/markings and cleaning/sealing large cracks. This is followed by application of slurry seal and subsequent restoration of striping and pavement markings. Staff has identified the street locations based on a previously completed Pavement Management System (PMS) study, current pavement conditions, time elapsed since the last preventative maintenance measure and geographical proximity. The streets to be sealed this year include Vail Ranch Parkway, Redhawk Parkway and portions of the Vintage Hills, Rancho Highlands, and Vail Ranch neighborhoods. This project is exempt from the CEQA requirements pursuant to Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. Section 15301 states that the repair and maintenance of existing highways and streets are Class 1 activities, which is exempt from CEQA. Project specifications are complete and the project is ready to be advertised for construction bids. The contract documents are available for review in the office of the Director of Public Works. The Engineer's Construction Estimate for the project is $974,000. FISCAL IMPACT: With the adoption of the Fiscal Year 2014-15 Annual Operating Budget, adequate funds will be available in the Fiscal Year 2014-15 Measure A Fund. ATTACHMENTS: 1. Slurry Seal Street List 2. Location Maps CITYWIDE SLURRY SEAL FISCAL YEAR 2014-15, PW14-06 AREA 1 - VINTAGE HILLS TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) CALLE JABILI 142 40 5,680 CALLE RESACA 2,554 36 91,944 CAMINO MAREA 2,750 36 99,000 CORTE AMALIA 258 36 9,288 CORTE BALBOA 196 36 7,056 CORTE CHATADA 404 32 12,928 CORTE CORONADO 898 32 28,736 CORTE HIGUERA 413 36 14,868 CORTE LA PUENTA 921 36 33,156 CORTE LAS CRUCES 883 32 28,256 CORTE PERGAMINO 686 36 24,696 CORTE SAN VICENTE 697 32 22,304 CORTE SANTA CATALINA 786 32 25,152 CORTE SEDA 448 36 16,128 CORTE SOLEDAD 1,194 36 42,984 VIA ASTURIAS 284 36 10,224 VIA TORENO 379 40 15,160 VINTAGE HILLS DR 220 40 8,800 TOTAL AREA 2 - VINTAGE HILLS 496,360 TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) CAMINO CASANA 1,449 36 52,164 CAMINO DE LA TORRE 898 36 32,328 CAMINO MERANO 1,061 36 38,196 CAMINO NUNEZ 1,906 36 68,616 CAMINO SENECO 1,207 36 43,452 CORTE BACARRO 531 36 19,116 CORTE CAMARA 393 32 12,576 CORTE CANEL 625 36 22,500 CORTE CARMELA 1,159 32 37,088 CORTE DEL CERRO 800 36 28,800 CORTE FLORECITA 1,311 36 47,196 CORTE LARA 668 32 21,376 CORTE MONTIA 222 32 7,104 CORTE PALACIO 845 32 27,040 CORTE PARADO 1,833 36 65,988 CORTE VALENTINE 867 32 27,744 CORTE ZAMORA 1,017 32 32,544 VIA BALDERAMA 703 36 25,308 VIA REINA 393 36 14,148 VIA TORRES 181 40 7,240 VIA VASQUEZ 842 36 30,312 VIA VISTANA 258 40 10,320 TOTAL EXHIBIT "C" - LIST OF STREETS 671,156 C-2 CITYWIDE SLURRY SEAL FISCAL YEAR 2014-15, PW14-06 AREA 3 - VINTAGE HILLS TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) CAMINO ROMO 1,298 40 51,920 CORTE CASTRO 682 32 21,824 CORTE MENDOZA 1,102 32 35,264 CORTE RUIZ 521 32 16,672 CORTE VILLOSA 1,445 40 57,800 VIA AZALEA 274 32 8,768 TOTAL AREA 4 - RANCHO HIGHLANDS 192,248 TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) HIGHLANDER DR 467 36 16,812 HIGHLANDER DR 614 32 19,648 NORTHGATE AV 1,316 36 47,376 QUIET MEADOW RD 868 36 31,248 SHELDON CT 213 28 5,964 TOTAL AREA 5 - VAIL RANCH 121,048 TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) AKES PASS 467 36 16,812 BANANAL WY 1,663 36 59,868 CERVIN CIR 494 36 17,784 CUTCHOGUE DR 139 36 5,004 ENRIQUETA CIR 345 36 12,420 HAFIZ PASS 164 36 5,904 HISLOP WY 1,813 36 65,268 HUPP DR 784 36 28,224 KIT CT 537 36 19,332 LINALOU RANCH RD 1,140 36 41,040 MARZI CT 698 36 25,128 NICLYN DR 158 36 5,688 OVERLAND TR 2,838 40 113,520 POTESTAS DR 1,116 36 40,176 STRIGEL CT 1,039 36 37,404 TOTAL EXHIBIT "C - LIST OF STREETS 493,572 C-3 CITYWIDE SLURRY SEAL FISCAL YEAR 2014-15, PW14-06 AREA 6 - VAIL RANCH TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) ALIGHCHI WY 582 36 20,952 BOGUTA WY 327 36 11,772 CAYENNE TR 843 36 30,348 LAURIANO DR 330 36 11,880 PASCUAL CIR 247 36 8,892 ROMERO DR 912 36 32,832 ROSSMAN CIR 605 36 21,780 SAMILIN CIR 257 36 9,252 SASKIA PASS 609 36 21,924 SILKY PASS 134 36 4,824 SUNBEAM TR 134 36 4,824 TERZICH DR 128 36 4,608 TULLEY RANCH RD 2,216 36 79,776 TOTAL AREA 7 - VAIL RANCH 263,664 TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) AVENIDA BICICLETA 1,071 36 38,556 BRENTWOOD PL 676 32 21,632 BRICE CIR 211 36 7,596 CALLE BANUELOS 1,206 36 43,416 CALLE CANTU 1,219 36 43,884 CALLE LANGARICA 772 36 27,792 CALLE LOPEZ 304 36 10,944 CAMINO GONZALES 1,004 36 36,144 CAMINO HERNANDEZ 505 36 18,180 CAMINO PIEDRA ROJO 1,068 36 38,448 CAMINO PIEDRA ROJO 1,504 40 60,160 CORTE GUTIERREZ 1,174 36 42,264 CORTE RODRIGUEZ 640 36 23,040 CORTE SANCHEZ 1,192 36 42,912 CRESTWOOD CIR 144 28 4,032 JAMIN CIR 421 36 15,156 JOHNSTON DR 1,455 36 52,380 MAPLEWOOD CT 619 32 19,808 PAROWN DR 296 36 10,656 ROSEWOOD CIR 662 32 21,184 TOBIAS CIR 432 36 15,552 WELTON WY 195 36 7,020 TOTAL 600,756 EXHIBIT "C" - LIST OF STREETS C-4 CITYWIDE SLURRY SEAL FISCAL YEAR 2014-15, PW14-06 AREA 8 - VAIL RANCH TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) CINON DR 807 36 29,052 CUPA LN 587 36 21,132 FERN CIR 619 36 22,284 FREESIA WY 1,230 36 44,280 GAROLI PASS 1,119 36 40,284 GRADO CIR 270 36 9,720 HUPA DR 1,939 36 69,804 JOSHEROO CT 726 36 26,136 KARIE WY 322 36 11,592 LEVI CT 1,093 36 39,348 MACHON RD 775 36 27,900 REGINA DR 446 36 16,056 REGINA DR 1,525 40 61,000 RHIANNON WY 390 36 14,040 SHALE CIR 329 36 11,844 SOTELO DR 1,526 36 54,936 TIBURCIO DR 217 36 7,812 VALENTINO WY 2,265 36 81,540 TOTAL AREA 9 - VAIL RANCH 588,760 TYPE I SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) AVITA CIR 324 36 11,664 CALLE ALFREDO 544 32 17,408 CALLE HILARIO 804 36 28,944 CALLE MIRA COPA 565 36 20,340 CAMINO ALAMOSA 1,438 36 51,768 CAMINO MARACA 428 36 15,408 CAMINO OTILIA 170 36 6,120 CAMINO RUBANO 1,059 36 38,124 CORTE CANARIO 344 36 12,384 CORTE GANSO 193 40 7,720 HARMONY LN 1,105 36 39,780 HARMONY LN 358 40 14,320 KABIAN CT 199 36 7,164 LABETA CIR 328 36 11,808 LORRAINE DR 1,481 28 41,468 MARGE PL 1,560 36 56,160 MELISSA CIR 409 36 14,724 MILL RUN CT 591 32 18,912 PRIS LN 652 36 23,472 SAWYERS RUN RD 295 32 9,440 SHAYNNA CIR 306 36 11,016 TEHACHAPI PASS 598 36 21,528 TEHACHAPI PASS 1,658 40 66,320 TERRACE DR 1,426 40 57,040 THATCHER CT 241 36 8,676 TOTAL EXHIBIT "C" - LIST OF STREETS 611,708 C-5 CITYWIDE SLURRY SEAL FISCAL YEAR 2014-15, PW14-06 AREA 10 - VAIL RANCH PKY/REDHAWK PKY TYPE II SLURRY SEAL STREET NAME LENGTH (LF) WIDTH (LF) PAVED AREA (SF) VAIL RANCH PKY 4,576 60 274,560 VAIL RANCH PI<Y 2,922 72 210,384 VAIL RANCH PKY 1,029 82 84,378 REDHAWK PKY 6,511 60 390,660 REDHAWK PKY 4,362 72 314,064 REDHAWK PKY 1,497 82 122,754 REDHAWK PKY 649 98 63,602 TOTAL 1,460,402 EXHIBIT "C" - LIST OF STREETS C-6 THE 4 1 TEMECULA AREA 1 - VINTAGE HILLS 4(11111 \ = , 7 / / 'PG 0',/ / ‘/"I0 900 / /---- J��GP�O Mid 0 V _ G\�O�CP G�GE� UREN?� Z n0C_GNEMtN CA 3 m > o - D u 2 i0P , Z as c. om R0 N Op 9G -- 04;3- 0OP.t'�0 P tri t�G Z ZO O0°- G lt is exG' Sal ex`-' /9P -Pas, PJ �11 o cA\-\-Ea�SACP e� `�9c gO��OP0 %'�\ � � C. 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THIS MAP IS NOT TO BE USED FOR NAVIGATION. rur:rrn "1 Ora, TEMECULA AREA 2 - VINTAGE HILLS CALVE RESACA/ CORTE LAS CRUCES /'-'1, 9 n iOR ^ cL OMPREP nA cPO G j i�q, CASPNA P�4SQcFZ/CA ,v'• O CSE p A rj- GA QA' COp'61.1464)1 C $ '94 if O lb,4ti- P q co Legend 0 city ,,i Streets Type I Slurry Seal \, J<I" CAnA1NO SENECO (�'4' \ GOIL A '4CORTE" ftRAD / - DAH►= DR `Oz„,,,,,... ---;9 �� O ------'\ / -Ii r \ y j NORTNSH�RE CR 915, II I- Z m > 7v T y o m E4D ‘,N \ / \ V G1 ICK C 1 p -1 B104° i--` 0 900 1800 2700 ft.Scale: N 1:9,303 Map center: 6304483, 2130389 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. �. THE I :ITI uF\ TEMECULA AREA 3 VINTAGE HILLS ..%-r;5iiii''... - \ \P4°. 0114,,( 9( CORTE-POSITAS Fy -- 00 �y0 Legend C City N Streets ---r q...-'7s-- ✓ <n0 Gp �`5�P �p �G ?P C� / / < 7< D Z 1 JcORTE CARMEtJ►` REN0 v`P � G \ ENECO CAMINOS er- G —cows G'b� Type I Slurry Seal ,$ eO ,7 z/ 4- \ \GQ`' / /' 0 CERRITOS Wy o�9` + I � 3` G 9'(tiO� �Q ..� —PAUBA RD ------ O4- C tr p O ° DAHL DRf m 1. 73 6 D ROP"P y0 t� _L�L.ES DR A— ---!J _ � 0 700 1400 2100 ft. Scale: 1:7,242 Map center: 6302924, 2129842 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. THE CITY OF TEMECULA ...� '1IMI 1'ruliixnr. �,. �hM•x��xm.. AREA 4 - RANCHO HIGHLANDS \\*.;43P-..\''''' PREECE LN J LAURIE RAE LN---, VIA QR�SA J N. \ N /A<C�NAC/OG VIA gER / RITO QC _ --0 ///C,,.., Agti r F�O� SPaI` C'o 0 '01 it r NORTHGATE AV i , it Legend City ,,,, Streets Type I Slurry Seal 0' a, 0 O 7( --n / L SO PV `O A / VP 9�F CPc 449 S). Olk /FV 0 650 1300 1950 ft. Map center: 6290624, 2122770 N Scale: 1:6,951 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. "*"..e 1111;f:rr1111 TEMECULA AREA 5 VAIL RANCH - °�F'(°RERO' c`�PaJP\VAR `q ��Qpgg "G I ,�(0 g�° Dik -o • _ �'�s. P\` -c 11‘ \ P\� cR �- OR \ SV NNVV Legend GPROeNVP\v \ \ 0 ERtAND TR Qac yT ,T �� r ° T v e' //iHUPP DR p 2 C cQ a syFROo \RFo 9tP h` .., ;? cT -IP � iis �p�Y .+ cr N4"41... <YN-04) `, �� N., \ � \�� C� ° . + OQPqy a° eq4 4 rYY it QPCD SQ PO TFSA / \�� D i Ti: P� QO m Ali City Streets Type I Slurry Seal yP�\� ; bG 1SG v LEVICT P S y0 9yn / �� _ m 0N� t JP\v#N ' q pFtEEg\P�� P���/ *SPO %\ .0P yvp ,-- qpR\ ° wr 0 575 1150 1725 ft. N Scale: 1:5,974 Map center: 6305211, 2117666 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. 6"'4 THE crr1 ur TEMECULA RANCH 'YWI'I.dnw�u. \rw ll,yvuna.' AREA 6 - VAIL <G CI °\ 4 A 0 �� PNG .10 I VA \ RDssMAN-cot 0 0 9Z 0 /\` Legend 0 city Streets Type I Slurry Seal co G7 9\-.-- CORC%MFNp DR �.P i. y 4-O \ r .9 ' P 4 ��, o �°Q\ !,°yc el''' P 'P L9, tidy` c,,�� 0 y Lqi< `�� s A 9,r o� v� 4cyA'ry.. Op, AC qNoTR 1/ O Ns.4, hgRMoNrc'N R / 0 450 900 1350 ft. Scale: 1:4,642 I Map center: 6307299, 2119235 ►� J This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. rur:rrr\ (11..TEMECULA AREA 7 - VAIL RANCH V EMERSON AWN — CHAN RANCH RD TULLEY \ NEL ST //� J `P°� to �q,�,C,S j CAMINO PIEDRA ROJO `. `�V N is S 4-/ \ TFR ROMERO 7- DR ,P q CALLS CANTU t? 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Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. Item No. 16 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 10, 2014 SUBJECT: Agreement with ThyssenKrupp Elevator Corporation for Fiscal Year 2014-15 for Elevator Services PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council approve an Agreement with ThyssenKrupp Elevator Corporation, in the amount of $40,000, for Fiscal Year 2014-15 for elevator services. BACKGROUND: On February 7, 2014, the Public Works Department posted on the City of Temecula's website a Request for Proposals (RFP) for elevator maintenance and repair services. The Public Works Department received six proposals. A review panel was formed to provide a fair and thorough evaluation of the six proposals that were submitted. After a thorough evaluation and rating process, it was determined that ThyssenKrupp Elevator Corporation was the best qualified firm to provide elevator maintenance and monitoring services. As a result, staff is recommending the approval of the ThyssenKrupp Elevator Corporation agreement for elevator maintenance and monitoring services, and non-scheduled repairs and supplemental services. FISCAL IMPACT: Adequate funds will be requested in the Department of Public Works, Maintenance Division Fiscal Year 2014-15 budget. ATTACHMENT: Agreement with ThyssenKrupp Elevator Corporation AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND THYSSENKRUPP ELEVATOR CORPORATION FOR ELEVATOR MAINTENANCE AND MONITORING SERVICES THIS AGREEMENT is made and effective as of June 10, 2014, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and ThyssenKrupp Elevator Corporation, a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2014, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four (4) additional one (1) year term(s). In no event shall the contract be extended beyond June 30, 2019. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Forty Thousand Dollars ($40,000) annually unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any 1 disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.qov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurers liability. 4 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: ThyssenKrupp Elevator Corporation Contact Person: James Shurtz 1601 S. Sunkist St. Suite E Anaheim, CA92806 23. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 7 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA THYSSENKRUPP ELEVATOR CORPORATION (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Bradley Kiehl, Contract Analyst ATTEST: By: By: Gwyn R. Flores, CMC, Acting City James W. Shurtz, Business Development Clerk Manager APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR ThyssenKrupp Elevator Corporation Contact Person: James Shurtz 1601 S. Sunkist St. Suite E Anaheim, CA 92806 Phone Number: (866) 768-8620 Jim.shurtz@thyssenkrupp.com 9 PM Initials: D R Date: 1/ EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, and maintenance of elevators at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. Thirteen (13) elevators are to be serviced under this agreement, a three (3) Otis elevators located at Civic Center 4100 Main St; three (3) Schindler elevators located Old Towa Garage at 4100 Main St; one (1) Montgomery Elevator located at City Hall 43200 Business Park Drive Temecula; one (1) GMS Elevator located at the Maintenance Facility 43210 Business Park Drive Temecula; one (1) Mitsubishi elevator located at the Field Operations Center 43230 Business Park Drive; one (1) Westcon Elevator located at the Temecula Valley Museum 28314 Mercedes Drive Temecula; one (1) Porch -Lift Model L0194 WL located at the Community Recreation Center 30875 Rancho Vista Road Temecula; one (1) Mitsubishi Elevator located at the Old Town Community Theater 42051 Main Street Temecula; and one (1) Genesis -Lift Model 139737 located at the Temecula Old Town Theater 42051 Main Street Temecula. The following services will be performed: • Contractor will examine the elevator equipment for proper operation. The examination will cover lubrication, and adjustment of the following component groups and related equipment of the City's elevator systems: o Control and landing positioning systems o Signal fixtures o Machines, drives, motors, governors, sheaves, and ropes 10 o Power units, pumps, valves and jacks o Car and hoist way door operating devices and door protection equipment o Loadweighers, car frames and platforms, and counterweights o Safety mechanisms Refer to "Items Not Covered" section below. • Lubricate equipment for smooth and efficient performance. • Adjust elevator parts and components to maximize the elevator's performance and safe operation. • Re -lamp all signals as required (during regularly scheduled visits). • Repair or replace components worn due to normal wear. • Test equipment as outlined in the American National Standard Safety Code for Elevators and Escalators, ANSI A17.1, current edition as of the date this agreement begins. Once per year, Contractor will perform governor and safety tests on traction elevators and relief pressure tests on hydraulic elevators. • Contractor will visit the elevators on a regularly monthly scheduled basis. These visits will be performed during normal business hours, Monday through Friday, 8:00 am to 5:00 pm (except scheduled Holidays). The contractor will respond to callbacks during these hours at no extra charge. Callbacks are defined as minor adjustments or repairs. • On callbacks outside of normal business hours, the Contractor will absorb the worked hours at straight time rates and the City will be charged for the overtime premium portion only, including travel time at a rate shown in Exhibit B. • In the event a problem occurs between visits, the Contractors' technicians will respond promptly. • The City will instruct or warn passengers in the proper use of the equipment and to keep the equipment under continued surveillance by competent personnel to detect irregularities between elevator examinations. • The City agrees to report immediately any condition that may indicate the need for correction before the next regular examination. • The City agrees to shut down the equipment immediately upon manifestation of any irregularities in operation or appearances of the equipment, notify the Contractor at once, and keep the equipment shut down until the completion of any repairs. The City agrees to give the Contractor verbal notice immediately and written notice within ten (10) days after any occurrence or accident in or about the elevator. • The City agrees to provide the Contractor's personnel a safe place in which to work. The Contractor reserves the right to discontinue work in the building whenever, in their opinion, personnel does not have a safe place in which to work. • The City agrees to provide a suitable machine room including secured doors, waterproofing, lighting, ventilation and heat to maintain the room at a temperature of 50°F minimum to 90°F maximum. • The City also agrees to maintain the elevator pit in a dry condition at all times. Should water other liquids become present, the City will contract with others for removal and the proper handling of such liquids. • The City agrees not to permit others to make alterations, additions, adjustments, or repairs or replace any component or part of the equipment during the term of this agreement • The City agrees to accept the Contractor's judgment as to the means and methods to be employed for any corrective work under this agreement. 11 Items Not Covered: The Contractor will not cover cosmetic, construction, or ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, panels, and/or fixtures, hoist way door panels, door frames, sills, car flooring, floor covering, lighting fixtures, ceiling light bulbs and tubes, main line power switches, breaker(s), feeders to controller, hydraulic elevator jack outer casing, buried piping, alignment of elevator guide rails, smoke and fire sensors, fire service reports, security systems not installed by Contractor, batteries for emergency lighting and lowering, air conditioners, heaters, ventilation fans and all other items as set forth and excluded in this agreement. 12 EXHIBIT "B" PAYMENT RATES AND SCHEDULE PAYMENT RATES AND SCHEDULE PRICING SHEET ELEVATOR LOCATION ADDRESS ELEVATOR NAME NUMBER OF FLOOR STOPS PRICE PER MONTH PRICE PER YEAR City Hall 43200 Business Park Drive Montgomery Model: S411-95 2 $134.00 $1,608.00 Maintenance Facility 43210 Business Park Drive GMS Elevator/ Elevator Controls Corp. H-800 2 $134.00 $1,608.00 Temecula Valley Museum 28314 Mercedes Drive Westcon Motion Control Eng. HMC -1000 PHC 2 $134.00 $1,608.00 Community Recreation Center 30875 Rancho Vista Road Porch -Lift Model L0194WL 2 $75.00 $900.00 Old Town Community Theater 42051 Main Street Mitsubishi Model: HMC 1000 3 $134.00 $1,608.00 Old Town Community Theater 42052 Main Street Genesis -Lift Model: 139737 2 $134.00 $1,608.00 Maintenance Facility -Field Operations Center 43230 Business Park Drive Mitsubishi Model: IDH -M -L2 2 $134.00 $1,608.00 Civic Center Town Square 41000 Main St Otis (3) Elevators 3 $402.00 $4,824.00 Old Town Garage 41000 Main St. Schindler (3) Elevators 1 Elev. 2 stops 2 Elev. 5 stops $402.00 $4,824.00 Total $1,683.00 $20,196.00 DESCRIPTION SCOPE OF WORK PRICE PER ELEVATOR PER MONTH PRICE PER YEAR Monitoring Elevator Emergency Phone This monthly fee should include cost to re- program phone, repairs and monthly monitoring fee 0 Included in Pricing Above Mark-up added to Contractor's wholesale price of parts & equipment 25% 13 EXHIBIT B ADDITIONAL SERVICES ITEMS PRICING SHEET DESCRIPTION SCOPE OF WORK PREMIUM PORTION OF HOURLY RATE ONLY* Premium portion of If City requires work covered by this Normal straight time rate: $283, per mechanic hr & $510, per team hr* Overtime rate: $479, per mechanic hr & $917, per team hr* Saturdays rate: 479, .per mechanic hr & $917, per team hr Sunday & Holidays rate: $519, per mechanic hr & $917, per team hr overtime hourly rate per Maintenance Contract to be man for routine performed outside of the Vendors Monday- Friday: $196.00 per mechanic hr maintenance and normal business hours (8:OOam — emergency repairs 5:OOpm). The rate shown is the Saturdays: $196.00 per mechanic hr requested by City premium portion of the overtime rate outside of Vendor's which would be paid by City. Vendor Sunday & Holidays: $236.00 per mechanic hr normal business hours will absorb the straight time portion of the overtime hourly rate. *Premium Portion of the hourly rate is the difference between any overtime rates less "normal straight time hourly rate." DESCRIPTION SCOPE OF WORK HOURLY RATE Normal hourly rate for work performed by Vendor for repairs outside the scope of Exhibit A Hourly rate charged by vendor for repairs requested by City which are not covered in Exhibit A Normal straight time rate: $283, per mechanic hr & $510, per team hr* Overtime rate: $479, per mechanic hr & $917, per team hr* Saturdays rate: 479, .per mechanic hr & $917, per team hr Sunday & Holidays rate: $519, per mechanic hr & $917, per team hr * Team equals Mechanic rate plus helper rate. 14 Item No. 17 Approvals City Attorney Finance Director City Manager Mr - CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Tom Garcia, Director of Public Works/City Engineer DATE: June 10, 2014 SUBJECT: Amendments to Annual Agreements for various services required by the Public Works Department, Traffic Division, Fiscal Year 2014-15 PREPARED BY: Jerry Gonzalez, Associate Engineer - Traffic RECOMMENDATION: That the City Council approve the following Amendments to Annual Agreements in the amounts specified, for Fiscal Year 2014-15 for various Department of Public Works, Traffic Division operational needs: Altec Industries, Inc. — Second Amendment $30,000 Counts Unlimited, Inc. — Second Amendment $20,000 Crosstown Electrical & Data, Inc. — First Amendment $30,000 DBX, Inc. — First Amendment $30,000 McCain, Inc. — First Amendment $30,000 Siemens Industry, Inc. — Third Amendment $30,000 BACKGROUND: Annual Agreements were previously approved with the above listed firms to provide on-call services and/or products. The original agreements allow for term extension to provide continued services to the community for Fiscal Year 2014-15. During the fiscal year services and/or products are requested from each vendor as needed and purchase orders are processed accordingly from the corresponding operating budget accounts. FISCAL IMPACT: Adequate funds will be requested in the Department of Public Works, Traffic Division Fiscal Year 2014-15 budget. ATTACHMENTS: 1. Second Amendment with Altec Industries, Inc. 2. Second Amendment with Counts Unlimited, Inc. 3. First Amendment with Crosstown Electrical & Data, Inc. 4. First Amendment with DBX, Inc. 5. First Amendment with McCain, Inc. 6. Third Amendment with Siemens Industry, Inc. SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND ALTEC INDUSTRIES, INC. VEHICLE MAINTENANCE SERVICES THIS SECOND AMENDMENT is made and entered into as of July 1, 2014, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Altec Industries, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On October 1, 2012, the City and Contractor entered into that certain Agreement entitled "Agreement for Vehicle Maintenance Services," in the amount of $30,000. b. On May 28, 2013, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Vehicle Maintenance Services," to extend the term of the Agreement to June 30, 2014, increase the payment in the amount of $30,000, and amend the "Written Notice" section of the Agreement. c. The parties now desire to extend the term of the Agreement to June 30, 2015, increase the payment in the amount of $30,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 4 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Second Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Ninety Thousand Dollars ($90,000). 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA ALTEC INDUSTRIES, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor James Pitts, Vice President Service Operations ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Rob Hunter, Senior Vice President Legal Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Altec Industries, Inc. James Pitts, Vice President Service Operations 2106 South Riverside Road Saint Joseph, MO 64507 2 PM Initials: DQ Date: �J SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND COUNTS UNLIMITED, INC. CITYWIDE TRAFFIC COUNT DATA COLLECTION THIS SECOND AMENDMENT is made and entered into as of July 1, 2014, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Counts Unlimited, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2012, the City and Contractor entered into that certain Agreement entitled "Agreement for Citywide Traffic Count Data Collection," in the amount of $20,000. b. On May 28, 2013, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Citywide Traffic Count Data Collection," to extend the term of the Agreement to June 30, 2014, increase the payment in the amount of $20,000, and amend the "Written Notice" section of the Agreement. c. The parties now desire to extend the term of the Agreement to June 30, 2015, increase the payment in the amount of $20,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 6 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Second Amendment amount shall not exceed Twenty Thousand Dollars ($20,000) for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA COUNTS UNLIMITED, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Barbara N. Sackett, Chief Executive Officer ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Stephen S. Sackett, Chief Financial Clerk Officer APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Counts Unlimited, Inc. Barbara N. Sackett, Chief Executive Officer P.O. Box 1178 Corona, CA 92878 951-268-6268 951-268-6267 Fax Number counts@countsunlimited.com 2 PM Initials: D �J Q Date: FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND CROSSTOWN ELECTRICAL & DATA, INC. ON-CALL MAINTENANCE AND REPAIR OF CLOSED CIRCUIT TELEVISION CAMERAS AND COMMUNICATION EQUIPMENT THIS FIRST AMENDMENT is made and entered into as of July 1, 2014, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Crosstown Electrical & Data, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1 This Amendment is made with the respect to the following facts and purposes: a. On July 29, 2013, the City and Contractor entered into that certain Agreement entitled "Agreement for On -Call Maintenance and Repair of Closed Circuit Television Cameras and Communication Equipment," in the amount of $30,000. b. The parties now desire to extend the term of the Agreement to June 30, 2015, increase the payment in the amount of $30,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA CROSSTOWN ELECTRICAL & DATA, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor David P. Heermance, President ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Wendy M. Parker, Secretary Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Crosstown Electrical & Data, Inc. David P. Heermance, President 5463 Diaz Street Irwindale, CA 91706 626-813-6693 626-813-6604 Fax Number dave@crosstowndata.com PM Initials: Date: 2 ATTACHMENT A Attached hereto and incorporated herein is the current costs as provided by the Contractor. Cross bwri Electricals Data, Inc. May 24, 2014 Estimate Number 14248 Mr. Jerry Gonzales City of Temecula Public Works Department 41000 Main Street City of Temecula, CA 92590 Dear Mr. Gonzales:: Per your request, following is a proposal to provide on-call troubleshooting, repair, consultation, video switching and control, CCTV Systems, and Communications Systems for the City of Temecula. Eight hours per day (07:00 — 3:30), Five Days per week (M -F) On -Call Service: Troubleshooting, repair, and splicing - $115.00 per man-hour, 3 hour minimum, includes service truck, tools, safety gear, and test equipment. Does not include fiber optic splicing, bucket truck or crane. Second technician on same service truck (when necessary) - $85.00 per man-hour. Crosstown -owned 47' Bucket Truck - $25.00 per hour, 3 hour minimum. Saturdays, Sundays, and Overtime (premium pay) not included. Parts, rental equipment— cost plus 15%. Fiber Optic Splicing Technician with Splicing Van, OTDR, Fusion Splicer, and all related tools and equipment: $135.00 per man- hour. We recommend establishing a not -to -exceed purchase order in the amount of $20,000 to cover this type of maintenance in the City of Temecula for approximately one year. This proposal is valid through June 31, 2015. Please call me if you have any questions concerning this proposal. Sincerely, c9Ja1211-". J1eer7rtance David P. Heermance Regional Director Contractor's License Number C10-756309 5463 Diaz Street Irwindale, CA 91706 Phone: (626) 813-6693 Fax (626) 813-6604 3 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND DBX, INC. TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM THIS FIRST AMENDMENT is made and entered into as of July 1, 2014, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and DBX, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2013, the City and Contractor entered into that certain Agreement entitled "Agreement for Traffic Signal Equipment Replacement Program," in the amount of $30,000. b. The parties now desire to extend the term of the agreement to June 30, 2015, increase the payment in the amount of $30,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA DBX, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor James Perry, President ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Charles Perry, Vice President Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR DBX, Inc. Charles Perry, Vice President 42024 Avenida Alvarado, Suite A Temecula, CA 92590 951-296-9909 951-296-9978 Fax Number 2 PM Initials: D Date: v ATTACHMENT A Attached hereto and incorporated herein are the current costs as provided by the Contractor. DBX, INC. EQUIPMENT, LABOR & MATERIAL RATES FOR EXTRA WORK EFFECTIVE APRIL 1, 2014 AIR COMPRESSOR AIR TOOLS COMPACTORS CONCRETE SAW BOBCAT VV/ LOADER BOBCAT VV/ AUGER BOBCAT VV/ BACKHOE BOBCAT TRAILER ARROWBOARD TRENCHER PICKUP TRUCK 3/4 T TRUCK SAW/LIFT TRUCK/1 TONS DUMP TRUCK ELECTRICIANS COMMUNICATIONS TECH. GROUP I LABORER GROUP I LABORER CRANE/OPERATOR BACKHOE OPERATOR EQUIPMENT RATES [AIRCP] [PORT] 016-025 [AIRTO] [ATOL] 30-40 [AIRTO] [ATOL] 40-60 [AIRTO] [ATOL] 60 [COMHG] [COMP] 0-250 [SAWCO] [ABOP] 33-45 [TRACS] [>50] A [TRACS] [>50] B [TRACS] [>50] C [TRAIT] [TB -2] 08-10 [TRAFA] [FLAS] TM [TRENC] [D -W] 5662 [TRUCK] [T&TT] 00-06 [TRUCK] [T&TT] 12-20 [TRUCK] [T&TT] 20-28 [TRUON] [TRUN] 2AXL LABOR RATES 98.28/HOUR 63.72/HOUR 74.00/HOUR 74.47/HOUR CRANE RENTAL $120.75/HOUR (4 HOUR MINIMUM) $89.25/HOUR 24.53/Hour 1.04/Hour 1.12/Hour 1.58/Hour 4.88/Hour 20.23/Hour 44.13/Hour 44.70/Hour 46.42/Hour 4.43/Hour 3.90/Hour 33.11/Hour 25.05/Hour 38.48/Hour 41.45/Hour 64.78/Hour MATERIAL RATES - ALL MATERIALS WILL INCLUDE TAX AND A 15% STANDARD MARKUP. 3 FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND MCCAIN, INC. TRAFFIC SIGNAL EQUIPMENT THIS FIRST AMENDMENT is made and entered into as of July 1, 2014, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and McCain, Inc., a Corporation (hereinafter referred to as "Vendor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On September 25, 2013, the City and Vendor entered into that certain Agreement entitled "Agreement for Traffic Signal Equipment," in the amount of $30,000. b. The parties now desire to extend the term of the agreement to June 30, 2015, increase the payment in the amount of $30,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PURCHASE PRICE" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Vendor for merchandise ordered in accordance with the pricing set forth in Exhibit A, Description and Price List of Merchandise, attached hereto and incorporated herein by this reference as though set forth in full, based upon pricing. Any terms in Exhibit A, other than the description and price list of merchandise, are null and void. The First Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Sixty Thousand Dollars ($60,000). 4. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 1 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA MCCAIN, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Christine Jersey, Corporate Secretary ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Julie Wage, Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney VENDOR McCain, Inc. Leanne Arnold 2365 Oak Ridge Way Vista, CA. 92081 760-734-5000 760-727-8184 Fax Number larnold@mccain-inc.com 2 PM Initials: D B Date: THIRD AMENDMENT TO AGREEMENT BETWEEN CITY OF TEMECULA AND SIEMENS INDUSTRY, INC. ON-CALL TRAFFIC SIGNAL MAINTENANCE SERVICES THIS THIRD AMENDMENT is made and entered into as of July 1, 2014, by and between the City of Temecula , a municipal corporation (hereinafter referred to as "City"), and Siemens Industry, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On July 1, 2012, the City and Contractor entered into that certain Agreement entitled "Agreement for On -Call Traffic Signal Maintenance Services," in the amount of $30,000. b. On October 1, 2012, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for On -Call Traffic Signal Maintenance Services," due to the name and ownership change of said Contractor from Republic Intelligent Transportation Services, Inc. to Siemens Industry, Inc., and amend the "Notices" section of the Agreement. c. On May 14, 2013, the City and Contractor entered into the Second Amendment to that certain Agreement entitled "Agreement for On -Call Traffic Signal Maintenance Services," to extend the term of the agreement to June 30, 2014, and increase the payment in the amount of $170,000. d. The parties now desire to extend the term of the agreement to June 30, 2015, increase the payment in the amount of $30,000, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 6 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Third Amendment amount shall not exceed Thirty Thousand Dollars ($30,000), for a total Agreement amount of Two Hundred Thirty Thousand Dollars ($230,000). 1 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA SIEMENS INDUSTRY, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Maryann Edwards, Mayor Dana Rasmussen, Vice President ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Neway Redia, Senior Director of Finance Clerk and Business Administration APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Siemens Industry, Inc. Attn: Ariane Hurley 371 Bel Marin Keys Blvd., Suite 200 Novato, CA 94949 415-884-3000 3 PM Initials: D B Date: ATTACHMENT A Attached hereto and incorporated herein is the current costs as provided by the Contractor. SIEMENS Road and City Mobility Temecula Proposed Rates for FY 2014-2015 CPI Increase " JULY 20121 JUNE 2013 2.80% JULY 20141 JUNE 2015 Signal Maintenance (Forman) $88:97 $2.49 $91.46 Signal Maint Tech (Journeyman) $79.78 $2.23 $82.01 Traffic Signalman (Journeyman) $79.78 $2.23 $82.01 Engineering Tech ( Journeyman) $79.78 $2.23 $82.01 Service Truck $20.93 $0.59 $21.52 Crane $77.09 $2.16 $79.25 Bucket $29.10 $0.81 $29.91 Compressor $15.83 $0.44 $16.27 Concrete Saw $15.83 $0.44 $16.27 Loops * Type A or E only S340.16 $9.52 $349.68 Markup 015% N/A 015% *Price does not include type D or Mods "" Increase was for year 2013 and 2014 due to missed increase 4 Item No. 18 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: June 10, 2014 SUBJECT: Opposition of AB 2153 (Gray), an Act to Amend Section 89708 of the Education Code Relating to Postsecondary Education (at the Request of Council Member Washington) PREPARED BY: Betsy Lowrey, Sr. Management Analyst RECOMMENDATION: That the City Council oppose Assembly Bill 2153 (Gray) and direct the City Manager to work with California State University San Marcos in opposition, including drafting updated letter(s) of opposition to be signed by the Mayor on behalf of the City of Temecula. BACKGROUND: Assembly Bill 2153 (Gray, District 21, Merced -D), as amended on May 23, 2014, threatens local access to higher education by harming the capability of California State Universities to operate satellite campuses or offer online coursework through special session offerings. Specifically, AB 2153 (Gray) would constrain and potentially eliminate programs offered through Cal State San Marcos at Temecula. A statewide task force, chaired by Cal State San Marcos President Karen Haynes that includes faculty from the statewide academic senate and students has been working to review the practices of self-support to ensure alignment with the state's intent and policies. AB 2153 was proposed prior to the group completing its work and is premature. Governed by California State University (CSU) Executive Order 1047, extension courses/programs are offered as part of CSU's Extended Education to support and extend the mission of the CSU with quality programs that are affordably priced. Under the CSU Extended and Continuing Education Program, campuses offer baccalaureate and graduate degree programs, certificates, and many forms of specialized education and training for business, industry, and government. AB 2153, sponsored by the California Faculty Association (CFA), proposes to harm extended CSU education courses and programs by constraining, and effectively prohibiting, CSUs from offering instruction solely with self-support funding thereby eliminating options for students. For example, CSUSM at Temecula is financially self-sufficient and is not reliant upon State funding to operate. The California Faculty Association claims this practice privatizes education by promoting higher student tuition and lower faculty pay and, therefore, seeks to eliminate this option for students. The attached analysis prepared by the Assembly Appropriations Committee indicates AB 2153 would cost the State several million dollars annually to the extent CSU must offer additional state -supported courses in lieu of undergraduates taking extension courses. CSUSM at Temecula has graduated more than 300 nurses, two cohorts of kinesiology majors and, just this May, the very first cohort of business administration students. Also, there are currently 340 students enrolled in nursing, kinesiology and business administration and that number is expected to grow exponentially as new programs are launched and the partnership between Mt. San Jacinto and CSUSM strengthens. As a result of CSUSM at Temecula, students in Southwest Riverside County can move seamlessly from high school, to Community College and to Cal State San Marcos earning a 4 year degree within the community in which they live already, without having to incur the additional cost of commuting or finding housing near the university campus. AB 2153 does not consider that many students cannot afford to pay for student housing and/or cannot make the daily commute to a main CSU campus and therefore rely on local access, such as CSUSM at Temecula, to attain higher education. Further, students in the cohort model move through their degree and into the workforce at a faster rate. AB 2153 would also eliminate local staff and faculty jobs at satellite campus locations including Temecula. The following entities are listed in support or opposition of AB 2153: OPPOSE California State University, Office of the Chancellor, representing all California State Universities San Diego Workforce Partnership Santa Monica College Long Beach Community College District SUPPORT American Federation of State, County and Municipal Employees California Labor Federation California School Employees Association California Teachers Association Service Employees International Union (SEIU) California Faculty Association Staff recommends that the City Council oppose Assembly Bill 2153 (Gray) and direct the City Manager to work with California State University San Marcos in opposition, including drafting updated letter(s) of opposition to be signed by the Mayor on behalf of the City of Temecula. FISCAL IMPACT: The City of Temecula, through the use of Redevelopment Agency Funds, invested $4 million in partnership with the Temecula Valley Unified School District and California State University San Marcos to bring higher education to the residents of Temecula with a California State University satellite program and campus. AB 2153 would waste this investment and cause the loss of locally created jobs and related spending by CSUSM at Temecula faculty, staff and students on goods and services from local businesses. ATTACHMENTS: 1. Proposed Legislation AB 2153, as amended on May 23, 2014, and redlined to existing law. 2. Analysis of AB 2153, as amended on May 23, 2014, and prepared by State of California Higher Education Committee. 3. Letters of Opposition 6/2/2014 Todays Law As Amended LEGISLATIVE INFORMATION AB -2153 Postsecondary education: course offerings. (2013-2014) SECTION 1. Section 89708 of the Education Code is amended to read: 89708.e-,= (a) Except as provided in subdivision (c), tuition fees adequate, in the long run, to meet the cost of maintaining special sessions in the California State University shall be required of, and collected from, students enrolled in each special session under and pursuant to rules and regulations prescribed by the trustees. (b) (1) "Special sessions," as used in this division, means self-supporting instructional programs conducted by the California State University. The special sessions shall include, but not be limited to, career enrichment and retraining programs. It is the intent of the Legislature that those programs, currently offered on a self- supporting basis by the California State University during summer sessions, may be provided throughout the year, and shall be known as special sessions. The self-su--speciai cesc`?Hs aiheel s+appia tt regular course offerings avalpie-e+ QH sei€ supp,)rting basis dig -the regidiar acacicfnie-tea (2) The self-supporting special sessions shall not supplant regular course offerings available on a state - supported basis during the regular academic year. (3) For the purposes of this section, a special session course "supplants" a state -supported course when an undergraduate matriculated student is required to take a more expensive special session course to graduate because a state -supported section of that course is unavailable either because the state -supported course is not offered that term and the course is offered in a special session, or because all state -supported sections of the course are full during the academic year at the student's campus and the course is offered in a special session. (c) To the extent possible, each campus shall ensure that any course required as a condition of undergraduate degree completion for a matriculated student shall be offered as a state -supported course. A matriculated student who is required to take a special session course to complete his or her undergraduate degree because a state -supported section of that course is unavailable in the academic year at the student's campus shall pay the lesser of the state -supported section and special session course fee. In complying with this subdivision, the campus shall ensure, to the extent possible, that general fund money is not used to support a matriculated student's enrollment in a special session program, section, or course. (d) Except as provided in subdivision (g), officials of a campus shall not reduce the number of state -supported sections of an undergraduate course offering while increasing the number of sections of the self-supporting version of that course. (e) Except as provided in subdivision (g), officials of a campus shall not offer special session programs at that campus at times or in locations that limit the number of regular course offerings that receive state funding. (f) (1) Except as provided in paragraph (2) and subdivision (g), the number of special session sections of any individual course, including online courses, shall not exceed the number of state -supported sections of that course at a campus. (2) Special session sections offered as of January 1, 2015, of any individual course, including online courses, shall not be considered for purposes of paragraph (1). (g) With approval from the Chancellor's office, a campus may add a self-supporting section of a course in a state -supported undergraduate degree program, add an undergraduate degree program, or increase the number of self-supporting sections of an undergraduate course offering so long as all of the following are satisfied: (1) The campus has made the determination that state resources are inadequate to provide for additional https://leginfo.legislature.ca.gov/faces/billCompareClientxhtml 1/2 6/2/2014 Todays Law As Amended state -supported sections. (2) There is no corresponding reduction in the aggregate number of state -supported course offerings on that campus. However, this paragraph applies only to an academic year for which the annual Budget Act has not reduced the budget of the California State University from the prior year's funding level. (3) The self-supporting section or sections comply with all applicable state laws and systemwide and campus policies. (h) The chancellor shall provide guidance to the campuses regarding how to comply with this section. SEC. 2. It is the intent of the Legislature that the California State University shall receive funding sufficient to provide core curriculum through state -supported academic programs, that a matriculated student of the California State University is entitled to a postsecondary education within the bounds of a state -supported tuition and fee structure, and that a campus of the California State University is able to ensure that a student is not required to enroll in a special session program, section, or course in order to receive his or her postsecondary education in a timely manner. https://leg i nfo.leg islature.ca.g ov/faces/bi I ICompareCl ient.html 2/2 ASSEMBLY THIRD READING AB 2153 (Gray) As Amended May 23, 2014 Majority vote HIGHER EDUCATION 11-0 AB 2153 Page 1 APPROPRIATIONS 12-1 Ayes: Williams, Chavez, Bloom, Fong, Fox, Jones -Sawyer, Levine, Achadjian, Olsen, Quirk -Silva, Wilk Ayes: Gatto, Bocanegra, Bradford, Ian Calderon, Campos, Eggman, Gomez, Holden, Pan, Quirk, Ridley-Thomas, Weber Nays: Donnelly SUMMARY: Establishes a definition for "supplanting" for the purposes of determining if California State University (CSU) special session (extension) courses are offered within the allowances provided in law. Specifically, this bill: 1) Defines "supplant" to mean when a matriculated undergraduate student is required to take an extension course to graduate because a state -supported section of that course is unavailable either because the state -supported course is not offered in that term and is offered in a special session or because all state -supported sections are full at the student's campus and the course is offered in a special session. 2) Requires, to the extent possible, each campus to ensure that any course required as a condition of degree completion to be offered as a state -supported course. 3) Provides that a matriculated student who is required to take an extension course to graduate because a state -supported section is unavailable at the student's campus shall pay the lesser of the state -supported section and extension course fee. Requires, to the extent possible, campuses to not use general fund dollars to support an extension course. 4) Except when approved by the CSU Chancellor, as outlined, prohibits a campus from reducing the number of undergraduate state -supported section course offerings while increasing extension offerings of that course. 5) Except when approved by the CSU Chancellor, as outlined, prohibits campuses from offering extension programs at the campus at times or in locations that limit the number of regular course offerings that receive state funding. 6) Except when approved by the CSU Chancellor, as outlined, prohibits the number of extension courses of any individual course, including online courses, from exceeding the number of state -supported sections of that course at a campus. Specifies that extension courses offered as of January 1, 2015, shall not be considered for purposes of this requirement. 7) Provides that, with the approval from the CSU Chancellor's Office, a campus may add an extension section of a state -supported undergraduate course or degree program course so long as. AB 2153 Page 2 a) The campus has made the determination that state resources are inadequate to provide for additional state -supported sections. b) There is no corresponding reduction in the aggregate number of state -supported course offerings on that campus; however, this requirement applies only in academic years where the Budget Act has not reduced CSU funding. c) The extension section or sections comply with all applicable state laws and systemwide and campus policies. 8) Requires the CSU Chancellor to provide guidance to campuses regarding compliance. 9) Establishes Legislative intent that CSU receive sufficient funding to provide core curriculum through state -supported academic programs, that a matriculated student of CSU is entitled to a postsecondary education within the bounds of a state -supported tuition and fee structure, and that a campus of CSU shall not require a student to enroll in a special session program, section, or course in order to receive his or her postsecondary education in a timely manner. EXISTING LAW requires CSU to establish tuition/fees adequate to meet the cost of maintaining extension (self-supporting instructional programs, including, but not be limited to, career enrichment and retraining programs) and establishes Legislative intent that extension courses/programs may be provided throughout the year, but shall not supplant regular course offerings available on a non self-supporting basis during the regular academic year. FISCAL EFFECT: According to Assembly Appropriations Committee, annual costs of up to several million dollars to the extent CSU must offer additional state -supported courses in lieu of undergraduates taking extension courses. According to CSU, in the most academic year (fall/spring only), undergraduate matriculating full-time equivalent students (FTES) in extension courses totaled 1,143. Converting this FTES to state support would cost $8.1 million. These costs could be reduced to the extent campuses receive approval from the CSU Chancellor's Office to offer extension courses. There would be additional costs to the extent the unavailability of extended education courses results extending undergraduates time to degree. There should be no additional state costs for matriculating undergraduate students in extension courses to pay lower fees equivalent to those for a state -supported course, as extension course fees could be increased commensurately for non -matriculating students. Fulfilling legislative intent to provide sufficient funding to avoid matriculating students having to take extension courses could create significant GF cost pressure during years when state budgets overall are under stress. COMMENTS: Governed by CSU Executive Order 1047, extension courses/programs are offered as part of CSU's Extended Education to support and extend the mission of the CSU with quality programs that are affordably priced. Under the CSU Extended and Continuing Education Program, campuses offer baccalaureate and graduate degree programs, certificates, and many forms of specialized education and training for business, industry, and government. While the composition of these campus extension programs varies considerably, most maintain the following common instructional elements: AB 2153 Page 3 1) Extension degree, certificate, and credential programs. 2) Open University, (permits nonmatriculated students to enroll in regular university courses on a space available basis, pay self-support fees and earn university academic credit). 3) Contract and extension credit. 4) Non-credit certificates, courses, and programs. 5) Continuing education units. Many campus self-support units conduct extension programs during times when regular academic operations are recessed (early January and May). In December 2013, the Bureau of State Audits (BSA) released an audit report concerning extended education in CSU and the supplanting of state -supported courses. BSA found difficulty in determining the extent to which "supplanting" occurred due to lack of clarity in the term. The BSA audit considered two interpretations of supplanting: (1) a campus could not require a student to enroll in a self -supported course as the only path to their degree; and, (2) the plain meaning definition of replacing a state -supported section with an extension section. In analyzing campus course data for fiscal years 2007-08 through 2011-12, BSA found potential instances of supplanting under both definitions. BSA recommended that the Legislature provide direction regarding the interpretation of supplanting, and provided several recommendations to the CSU Chancellor's Office regarding oversight and compliance of campus extension program activities. According to the author, CSU extension programs have 'resulted in increased costs for students who can ill afford the additional fees but also cannot afford to delay their graduation. As a result of impacted class enrollment, almost half of students who enroll exclusively in self -supported classes have an income of less than $25,000." The author notes that this bill responds to the State Auditor's recommendations by "clarifying the definition of the term supplant and requiring annual measures to ensure state-sponsored course offerings are not supplanted or replaced by these added -cost courses." Analysis Prepared by: Laura Metune / HIGHER ED. / (916) 319-3960 FN: 0003758 The California State University OFFICE OF THE CHANCELLOR BAKERSFIELD April 15, 2014 Karen Y. Zamarripa Assistant Vice Chancellor CHANNEL ISLANDS The Honorable Das Williams, Chair Assembly Committee on Higher Education CHICO State Capitol, Room 4005 Sacramento, California 95814 DOMINGUEZ HILLS RE: AB 2153 (Gray) Postsecondary education: course offerings (as amended April 8, 2014) EAST BAY • Set to be heard on April 22, 2014 in the Assembly Higher Education Committee FRESNO CSU Position: OPPOSE FULLERTON Dear Assembly Member Williams: HUMBOLDT The California State University (CSU) opposes Assembly Bill 2153 which would reduce access by effectively eliminating special sessions and other self-support alternatives for students. The LONG BEACH measure is an extreme response to a very specific issue and will harm students and faculty. LOS ANGELES AB 2153 is premature and goes far beyond recommendations from a recent audit. The recent report completed by the Bureau of State Audits (BSA) recommended that the CSU MARITIME ACADEMY develop a definition for "supplant" to guide us with regard to state and non -state supported sessions for our students. The BSA report did not call for the significant policy changes MONTEREY BAY proposed in AB 2153 including, but not limited to, redefining the academic year, restricting self- supporting programs and courses for students, or creating barriers to future alternatives such as NORTHRIDGE online courses. POMONA The CSU Extended Education State Audit Task Force is already working on "supplanting" definition. This issue requires thoughtful and collaborative effort between SACRAMENTO faculty, deans, students and campus presidents to make sure we get it right. As such, a task force has been charged by our chancellor to develop this definition and submit a report to him in late SAN BERNARDINO spring, as committed to the BSA. SAN DIEGO AB 2153 limits access and could require significant new funding to replace prohibited programs and offerings. The CSU has offered courses and programs for students who want or SAN FRANCISCO need alternative approaches, as first required by legislation in 1971 to respond to emerging needs of our state. These programs and courses are diverse and are offered to students as an SAN JOSE option, not as a requirement. The state would need to provide $38 million to the CSU to replace the equivalent of about 6,000 course sections currently offered to students through non -summer SAN LUIS OBISPO special sessions. SAN MARCOS AB 2153 reduces compensation and could increase faculty workload. Faculty volunteer for work during our special session and are compensated via our collective bargaining agreement. SONOMA Over 3,000 individuals received from $4,500 to $9,400 income in addition to their base salary and benefits for the 10 -month state -supported academic year. If we cancelled all non -summer STANISLAUS special sessions and shifted them to the state side to continue serving students without the $38 Advocacy & State Relations, 915 L Street, Suite 1160, Sacramento, CA 95814-3705 • Phone: 916.445.5983/Fax: 916.3224719 The California State University OFFICE OF THE CHANCELLOR The Honorable Das Williams Page 2 April 15, 2014 million noted above, we would have to increase current average class size above 31 and/or the number of classes taught by each faculty. AB 2153 suggests that self-support sessions are excessive and inappropriate. A recent analysis confirms that self-support enrollment by regular matriculated students is only about three percent of our regular enrollment, with over 80 percent of that in summer school. While special sessions play a small but important role for undergraduate students seeking degrees, they offer a wide diversity of programs for citizens of California. These programs include MBA programs for working professionals, professional development and certificate programs, and specialized programs such as our Professional Science Masters (PSM) developed to meet the unique needs of the biotechnology industry, all of which would be affected by this measure. AB 2153 may impact future development of online options and affordable options for veterans. Section 89708(d) of AB 2153 could discourage the development of more online courses for students, contrary to legislation enacted just last year (AB 386 — Levine). In addition, many returning military and veterans turn to CSU to get the training and degrees they need to reenter the workforce. One example is the CSU Long Beach Bachelor of Liberal Arts degree completion program which is offered under self-support model in response to their unique needs and at far less expense than private for-profit and nonprofit universities. These are but two examples of the unintended consequences embedded in this measure. In summary, AB 2153 creates more challenges and lost opportunities for our students and faculty, and eliminates legitimate approaches to meeting the state's workforce needs now and in the future. For these reasons we oppose this measure and urge your NO vote when it comes before the committee. Sincerely, Karen Y. Z i rripa Assistant Vice Clio ellor Advocacy and State Relations KYZ/csg cc: Assembly Member Adam Gray Members of Assembly Higher Education Committee Timothy P. White, Chancellor, The California State University Laura Metune, Chief Consultant, Assembly Higher Education Committee Ted Blanchard, Republican Policy Consultant, Assembly Republican Caucus SAN DIEGO WORKFORCE PARTNERSHIP® April 21, 2014 Assembly Member Shirley Weber 1350 Front Street, Suite 6046 San Diego, CA 92101 Dear Assembly Member Weber: I write to urge you to vote NO on AB 2153 (Gray) when it comes before you in committee on April 22nd. AB 2153 would effectively eliminate special sessions and other self-support alternatives for students. Through special sessions and innovative programs, the CSU has been able to expand its degree offerings and degree completions in high demand fields, particularly professional degrees in the allied health, biotechnology, social services and business. You likely have seen the alarming data from the Public Policy Institute of California. By 2025, 41% of jobs will require at least a bachelor's degree. The projected shortfall in California will be one million college graduates, two million when the projected supply and demand for workers is added in. Special sessions and extended education have been a part of the university throughout its existence and is common in higher education. The CSU has offered courses and programs for students who need alternative approaches to achieving their collegiate and professional objectives; whether retraining or certification, completion of their degree, accelerated programs and graduate education programs. Through special sessions, CSU San Marcos alone has awarded 504 bachelors of science in Nursing degree, 39 bachelor of science degrees in Kinesiology, 52 master of science in biotechnology, and 42 master of science degrees in communicative sciences & disorders; the latter three programs developed in just the last three years. The Master of Biotechnology, also known as the Professional Science Masters, was developed in partnership with the biotech industry in the San Diego region as result of industry's expressed desire. A master of cyber security is in the approval process now, also a result of expressed industry desire and through partnership with industry. Beyond the direct impact of producing more graduates in the San Diego region, the revenue generated by special sessions has resulted in the hiring of tenure track faculty. CSUSM hired 25 new tenured line faculty in 2012, when most public universities were in hiring freezes or in layoffs. Faculty funded through these special sessions revenues have all the same benefits, rights, tenure and promotion protocol, and opportunities. As public higher education has contracted across the nation, leaving thousands of communities and individuals without access to affordable quality higher education, CSUSM, and the entire CSU system, have increased access through unique partnerships and through the opportunities provided by special sessions. AB 2153 would deny industry opportunities to train or retrain their workforce. Sincerely, Peter Callstrom President and CEO 3910 University Avenue • Suite 400 • San Diego, CA 92105 • (619) 228-2900 • www.workforce.org Printed on Recycled Paper City of Temecula 41000 Maln Street • Temecula, CA 92590 • Mailing Address: P.O. Box 9033 • Temecula, CA 92589-9033 (951( 694-6416 • Fax (951( 694-6499 ■ www.cltyoftemecula.org April 18, 2014 Assembly Member Shirley Weber District 79 1350 Front Street, Suite 6046 San Diego, CA 92101: • Subject: NO on AB 2153 (Gray) Dear Assembly Member Weber, I write to urge you to vote NO on AB 2153 (Gray) when it comes before you in committee on April 22"d California State University San Marcos (CSUSM) at Temecula is an example of expanding access to higher education through special sessions. CSUSM at Temecula leverages the resources of the region with the intellectual capital of faculty. it eliminates administrative redundancies, and its impacts are exponential. Anecdotally, Jen, whose parents are immigrants, was working two jobs to help support her family, including an ailing parent, when she decided to return to school, But living in rural southwest Riverside County, and with no one to help her at home, she.couldn't make the daily commute to San Marcos. She explored CSUSM at Temecula, received her degree in nursing and now., working as a full-time nurse, Is able to better support her family as well as personally care for her mother. Without her degree, without CSUSM at Temecula, Jen is convinced that she would still be struggling professionally and financially. She isn't alone. CSUSM at Temecula has graduated more than 300 nurses and there are currently 340 students enrolled in nursing, kinesiology and business administration. As a result of CSUSM at Temecula, students can now move seamlessly from high school to the community college to a four-year degree becduse.they bar .a:olear path\. ., 1. I , . Assembly Member Shirley Weber April 18, 2014 Page 2 AB 2153 would deny opportunities to the thousands mare who, like Jen, are looking for alternative pathways. Through special sessions and innovative programs, the CSU hes been able to expand its degree offerings and degree completions in high demand fields, particularly professional derees in the allied health, biotechnology, social services and business. Sincerely, Chuck Washington Council Member Cc: LaShae Collins, District Director, District 79 ' f.% I " ••• 6." TEMECULA COMMUNITY SERVICES DISTRICT Item No. 19 ACTION MINUTES of May 27, 2014 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:44 P.M. CALL TO ORDER: Director Edwards ROLL CALL: DIRECTORS: Edwards, Naggar, Roberts, Washington, Comerchero CSD PUBLIC COMMENTS • Nels Jensen CSD CONSENT CALENDAR • Wayne Hall addressed the District on Item 15. 13 Action Minutes — Approved Staff Recommendation (4-0-1, Director Comerchero absent) Director Washington made the motion; it was seconded by Director Roberts; and electronic vote reflected approval by Directors Edwards, Naggar, Roberts and Washington with Director Comerchero absent. RECOMMENDATION: 13.1 Approve the action minutes of May 13, 2014. 14 Financial Statements for the 3rd Quarter Ended March 31, 2014 — Approved Staff Recommendation (4-0-1, Director Comerchero absent) Director Washington made the motion; it was seconded by Director Roberts; and electronic vote reflected approval by Directors Edwards, Naggar, Roberts and Washington with Director Comerchero absent. RECOMMENDATION: 14.1 Receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2014; 14.2 Approve an appropriation of $1,665.00 for Salaries and Wages in the Intern Fellowship Fund budget and a corresponding increase in Operating Transfers In to reflect additional funding transferred from the General Fund. CSD Action Minutes 052714 1 15 Amendments to Annual Agreements for various services required by the Parks Maintenance and Facility Maintenance Divisions for Fiscal Year 2014-15 — Approved Staff Recommendation (4-0-1, Director Comerchero absent) Director Washington made the motion; it was seconded by Director Roberts; and electronic vote reflected approval by Directors Edwards, Naggar, Roberts and Washington with Director Comerchero absent. RECOMMENDATION: 15.1 That the Board of Directors approve the following Amendments to Annual Agreements, in the amounts stated for Fiscal Year 2014-15, for routine and emergency services for various parks maintenance and facility maintenance needs. General Maintenance Services Clear Image Enterprises, Inc. d/b/a Clear Image Window Cleaning Fourth Amendment $30,000 Craftsmen Plumbing Heating and Cooling, Inc. Fourth Amendment $250,000 Del Rio Enterprise, Inc. Fourth Amendment $100,000 Environmental Cleaning Solutions and Facility Management, LLC Third Amendment $78,180 Moore Fence Company Fourth Amendment $75,000 Musco Sports Lighting, LLC Fourth Amendment $75,000 Strong's Painting Fourth Amendment $75,000 West Coast Arborists, Inc. Second Amendment $435,000 Witcher Electric Fourth Amendment $100,000 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD Action Minutes 052714 2 CSD ADJOURNMENT At 7:57 P.M., the Community Services District was formally adjourned to Tuesday, June 10, 2014, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, President ATTEST: Gwyn R. Flores, CMC Acting City Clerk/Acting District Secretary [SEAL] CSD Action Minutes 052714 3 Item No. 20 Approvals City Attorney Finance Director City Manager Sier- ../4 TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: June 10, 2014 SUBJECT: Fourth Amendment to the Agreement with Excel Landscape, Inc. for Landscape Maintenance Services for Fiscal Year 2014-15 PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the Board of Directors: 1. Approve the Fourth Amendment to the Agreement with Excel Landscape, Inc., in the amount of $2,256,363.80, for Fiscal Year 2014-15 to provide continued landscape maintenance services, and the addition of new and supplemental landscape maintenance service areas; 2. Authorize the General Manager to approve additional work, not to exceed the contingency amount of $225,636.38, which is equal to 10% of the amendment amount. BACKGROUND: The Temecula Community Services Department (TCSD) released a Request for Proposal (RFP) to provide landscape maintenance services on March 22, 2010. A three-year contract, with the option of three one-year extensions, was awarded to Excel Landscape, Inc. in the amount of $2,121,224, plus $212,122.40 which is equal to 10% contingency. The First Amendment was approved on June 14, 2011, which extended the term of the Agreement and increased the payment for additional services in the amount of $2,147,624, plus $214,762.40 which is equal to 10% contingency. The Second Amendment was approved on June 12, 2012, which extended the term of the Agreement and increased the payment for additional services in the amount of $2,182,123.49, plus $218,212.35 which is equal to 10% contingency. The Third Amendment was approved on June 11, 2013, which extended the term of the Agreement and increased the payment for additional services in the amount of $2,231,631.80, plus $223,163.18 which is equal to 10% contingency. Staff recommends approval of the Fourth Amendment to provide additional landscape maintenance services for Fiscal Year 2014-15 in the amount of $2,256,363.80, with a contingency of $225,636.38. FISCAL IMPACT: With approval of this Fourth Amendment, the resulting agreement amount will be $10,938,967.10, plus a contingency of $1,093,896.70, for a total agreement in the amount of $12,032,863.80. Adequate funds will be requested in the Department of Public Works, Maintenance Division Fiscal Year 2014-15 budget. ATTACHMENT: Fourth Amendment with Excel Landscape, Inc. FOURTH AMENDMENT TO AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND EXCEL LANDSCAPE, INC. LANDSCAPE MAINTENANCE SERVICES THIS FOURTH AMENDMENT is made and entered into as of June 10, 2014 by and between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Excel landscape, Inc., a Corporation (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On June 22, 2010, the City and Contractor entered into that certain Agreement entitled "Agreement for Landscape Maintenance Services," in the amount of $2,121,224, plus contingency in the amount of $212,122.40. b. On June 14, 2011, the City and Contractor entered into the First Amendment to that certain Agreement entitled "Agreement for Landscape Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2012, increase the payment in the amount of $2,182,123.49, and to increase the contingency in the amount of $218,212.35. c. On June 12, 2012, the City and Contractor entered into the Second. Amendment to that certain Agreement entitled "Agreement for Landscape Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2013, increase the payment in the amount of $2,182,123.49, and to increase the contingency in the amount of $218,212.35. d. On June 11, 2013, the City and Contractor entered into the Third Amendment to that certain Agreement entitled "Agreement for Landscape Maintenance Services," to add scope of work, extend the term of the agreement to June 30, 2014, increase the payment in the amount of $2,231,631.80, to increase the contingency in the amount of $223,163.18, and amend the "Written Notice" section of the Agreement. e. The parties now desire to add scope of work, extend the term of the agreement to June 30, 2015, increase the payment in the amount of $2,256,363.80, increase the contingency in the amount of $225,636.38, and to amend the Agreement as set forth in this Amendment. follows: 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2015 unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 3 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: 1 The City agrees to pay Contractor monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The Fourth Amendment amount shall not exceed Two Million Two Hundred Fifty Six Thousand Three Hundred Sixty Three Dollars and Eighty Cents ($2,256,363.80), plus 10% Contingency of Two Hundred Twenty Five Thousand Six Hundred Thirty Six Dollars and Thirty Eight Cents ($225,636.38) for additional Landscape Maintenance Services for a total Agreement amount of Twelve Million Thirty Two Thousand Eight Hundred Sixty Three Eight Dollars and Eighty Cents ($12,032,863.80). 4. Exhibit "A" and "B" to the Agreement are hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES EXCEL LANDSCAPE, INC. DISTRICT (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, TCSD President Jose Alfaro, President ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Josie C. Alfaro, Secretary/Treasurer Clerk/District Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR Excel Landscape, Inc. Contact Person: Jose Alfaro P.O. Box. 77995 Corona, CA 92877 Phone Number: (951) 735-9650 Fax Number: (951) 735-0469 3 PM Initials: D D Q Date: ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services NEIGHBORHOOD PARK SERVICE AREAS Site # Site Name P-01 Veterans Park P-02 Sam Hicks Monument Park P-03 Calle Aragon Park P-04 Bahia Vista Park P-05 Loma Linda Park P-06 Riverton Park P-07 John Magee Park P-09 Voorburg Park P-10 Nicolas Road Park P-11 Butterfield Stage Park P-12 Temecula Duck Pond P-13 Rotary Park P-14 Nakayama Park P-15 Winchester Creek park P-16 Long Canyon Creek Park P-17 Vail Ranch Park P-18 Stephen Michael Jr. Linen Park P-19 Pablo Apis Park P-20 Crowne Hill Park P-21 Meadows Park P-22 Pauba Ridge Park P-23 Serena Hills Park P-24 Harveston Lake Park P-25 Sunset Park P-26 Paseo Gallante Park P-27 Temecula Creek Trail Park P-28 Redhawk Community Park P-29 Wolf Creek Trail Park P-30 Wolf Creek Park *P-31 Skyview Park SS -01 Via Eduardo Streetscape SS -02 La Serena Way Streetscape SS -03 Margarita Road R.O.W. FC -01 Nada Lane T-01 Santa Gertrudis Trail T-02 Temecula Creek Village Trail T-03 Murrieta Creek Trail *Supplemental Service Monthly Price $1,693.55 $1,459.38 $281.01 $281.01 $1,094.07 $1,823.75 $477.72 $374.68 $1,094.07 $1,094.07 $2,553.44 $318.48 $337.21 $1,459.38 $1,412.54 $5,835.64 $729.69 $729.69 $1,313.25 $1,823.75 $1,823.75 $1,184.93 $3,304.68 $598.55 $661.31 $1,681.38 $5,360.73 $2,607.77 $2,203.12 $1,600.00 $224.81 $210.76 $700.00 $182.66 $384.05 $187.34 $1,022.88 $50,125.10 Annual Price $20,322.60 $17,512.56 $3,372.12 $3,372.12 $13,128.84 $21,885.00 $5,732.64 $4,496.16 $13,128.84 $13,128.84 $30,641.28 $3,821.76 $4,046.52 $17,512.56 $16,950.48 $70,027.68 $8,756.28 $8,756.28 $15,759.00 $21,885.00 $21,885.00 $14,219.16 $39,656.16 $7,182.60 $7,935.72 $20,176.56 $64,328.76 $31,293.24 $26,437.44 $19,200.00 $2,697.72 $2,529.12 $8,400.00 $2,191.92 $4,608.60 $2,248.08 $12,274.56 $601,501.20 Authorized Signature 4 ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Site # Site Name Pricing Sheet for Landscape Maintenance Services MEDIANS SERVICE AREAS Monthly Price M-01 Rancho Cal. Rd. Medians M-02 Ynez Rd. Medians M-03 Butterfield Stage Medians M -03A Butterfield Stage Medians M-04 Margarita Rd. Medians (North) M-05 Margarita Rd. Medians (South) M-06 Winchester Rd. Medians M-07 Pechanga Parkway Medians M-08 Meadows Parkway (North) M-09 Paseo Del Sol Medians M-10 Harveston Medians (Date/Marg) M-11 Jefferson Ave. Medians M-13 Redhawk Medians M-14 Temecula Parkway Medians M-15 Wolf Valley Rd. Medians M-16 Diaz Rd. Medians/Parkway M-17 Meadows Parkway (North) M -17A Meadows Parkway (South) M-18 Murrieta Hot Springs Rd. Medians M-19 DePortola Rd. Median at TVH FW -01 1-15 ON/OFF Ramps $936.70 $936.70 $585.44 $600.00 $662.25 $141.44 $2,341.44 $1,405.05 $663.18 $663.18 $2,256.51 $140.51 $936.70 $1,798.46 $46.84 $515.19 $154.56 $475.00 $450.00 $100.00 $2,285.55 $18,094.70 Annual Price $11,240.40 $11,240.40 $7,025.28 $7,200.00 $7,947.00 $1,697.28 $28,097.28 $16,860.60 $7,958.16 $7,958.16 $27,078.12 $1,686.12 $11,240.40 $21,581.52 $562.08 $6,182.28 $1,854.72 $5,700.00 $5,400.00 $1,200.00 $27,426.60 $217,136.40 Authorized Signature 5 ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Site # Site Name Pricing Sheet for Landscape Maintenance Services SPORTS PARKS/SCHOOL SITE SERVICE AREAS Monthly Price SP -01 Ronald Reagan Sports Park SP -02 Paloma Del Sol Park SP -03 Pala Community Park SP -04 Kent Hintergardt Park SP -05 Margarita Community Park SP -06 Temeku Hills Park SP -07 Harveston Community Park SP -08 Patricia H. Birdsall Sports Park SC -01 Temecula Middle School SC -03 James L. Day Middle School SC -04 TVHS Tennis Court SC -06 Vail Ranch Middle School SC -07 Paloma Elementary School SC -08 Pauba Valley Elementary School SC -09 Great Oak High School Tennis Court SC -10 Erle Stanley Gardner Middle School Tennis Court $9,534.90 $4,153.89 $2,585.95 $3,934.09 $3,732.98 $4,162.79 $7,288.88 $11,568.25 $405.78 $484.09 $533.92 $806.22 $806.22 $404.00 $533.92 $430.00 $51,365.88 6 Annual Price $114,418.80 $49,846.68 $31,031.40 $47,209.08 $44,795.76 $49,953.48 $87,466.56 $138,819.00 $4,869.36 $5,809.08 $6,407.04 $9,674.64 $9,674.64 $4,848.00 $6,407.04 $5,160.00 $616,390.56 Authorized Signature ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services COMMUNITY FACILITIES SERVICE AREAS Site # Site Name Monthly Price F-01 Community Recreation Center F-02 Mary Phillips Senior Center F-03 City Hall F-04 Temecula Community Center F-05 Pauba Fire Station # 84 F-06 Old Town Temecula F-10 Temecula Children's Museum F-12 Temecula Community Theater F-13 Temecula Public Library F-15 Wolf Creek Fire Station # 92 F-17 Civic Center/Town Square/Parking F-18 Harveston Center F-19 Roripaugh Fire Station # 93 F-20 Overland Training Center F-16 Enterprise Fire Station # 73 F -30C 41375 McCabe Ct. *Temporary Services $1,634.54 $548.91 $1,124.04 $351.26 $538.60 $2,023.27 $288.50 $74.94 $1,041.61 $383.11 $772.78 $300.00 $450.00 $176.10 $185.47 $100.00 $9,993.13 7 Annual Price $19,614.48 $6,586.92 $13,488.48 $4,215.12 $6,463.20 $24,279.24 $3,462.00 $899.28 $12,499.32 $4,597.32 $9,273.36 $3,600.00 $5,400.00 $2,113.20 $2,225.64 $1,200.00 $119,917.56 Authorized Signature ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services SLOPE SERVICE AREAS (NORTH) Site # Site Name S-01 Saddlewood/Pavilion Point S-02 Winchester Creek 1 and 2 S-04 The Vineyards *S-05 Signet Series S-06 Woodcrest Country S-07 Ridgeview S-09 Rancho Solana S-10 Martinique *S-11 Meadowview Estates S-14 Mirada/Morrison Homes S-15 Barclay Estates S-17 Monte Vista S-18 Temeku Hills S-19 Chantemar/Campos Verdes *S-22 Sutton Place S-24 Harveston S-25 Serena Hills S-27 Avondale Monthly Price Annual Price $2,061.00 $24,732.00 $1,376.95 $16,523.40 $298.00 $3,576.00 $1,237.33 $14,847.96 $721.26 $8,655.12 $853.00 $10,236.00 $51.52 $618.24 $257.59 $3,091.08 $37.00 $444.00 $464.00 $5,568.00 $486.00 $5,832.00 $73.00 $876.00 $4,170.00 $50,040.00 $1,864.97 $22,379.64 $162.00 $1,944.00 $5,533.09 $66,397.08 $1,669.20 $20,030.40 $295.06 $3,540.72 $21,610.97 $259,331.64 * Level 2 Service Areas (S-05, S-07, and S-22) 8 Authorized Signature ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services SLOPE SERVICE AREAS (SOUTH) Site # Site Name S-03 Rancho Highlands S-08 Village Grove S-12 Vintage Hills S-13 Presley (Veranda, Country Glen) S-16 Tradewinds S-20 Crowne Hill S-21 Vail Ranch S-23 Pheasant Run S-26 Gallery Homes Tradition S-28 Wolf Creek S-29 Gallery Homes Portraits Monthly Price $1,395.31 $5,133.63 $3,126.10 $1,076.74 $812.45 $5,576.78 $9,532.23 $250.05 $52.50 $7,791.66 $97.42 $34,844.87 9 Annual Price $16,743.72 $61,603.56 $37,513.20 $12,920.88 $9,749.40 $66,921.36 $114,386.76 $3,000.60 $630.00 $93,499.92 $1,169.04 $418,138.44 Authorized Signature ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services NEW LANDSCAPE MAINTENANCE SERVICE AREAS Maintenance Service Areas Price per SQ. FT. Monthly Annually Sports Park Service Area (includes ballfield prep) .0125 .15 sq. ft. Neighborhood Park Service Area .0100 .12 sq. ft. Slope Service Area .0075 .09 sq. ft. Median Service Area .0200 .2400 sq. ft. Community Facility Service Area .0200 .2400 sq. ft. Trail Service Area .0070 .0840 sq. ft. Ballfield Preparation (Single field/Mon-Fri $975.00 $11,700.00 per fld. Includes trash removal) Ballfield Preparation (Single field/Sat. and Sun. $930.00 $11,160.00 per fld. Includes trash removal) 1. Up to three fields for same amount. 10 Authorized Signature ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET Turf Maintenance (All turf areas) 1. Mowing (Including bagging of clippings) 2. Edging 3. String Trimming 4. Aerification (Core/3") 5. Aerification (Deep Tine/6") 6. Weed Removal (Manual) 7. Pest Control (Manual) 8. Fertilization (Placement only) 9. Materials (Fertilizer, Soil Amends) Unit Cost $ .002 .05 .10 .002 n/a 20.00 35.00 .001 20.00% II. General Landscape Maintenance (Planters and Slope areas) 1. Edging (Ground Cover) 2. Trimming (Shrubs, Ground Cover) 3. Pruning/Shrubs, Vines, Roses 4. Pruning/Trees (To 18") 5. Weed Removal (Manual) 6. Pest Control (Manual) 7. Fertilization (Placement only) 8. Vegetation Removal 9. Materials (Fertilizer, Soil Amends) III. Plant Material (Installed all areas) 1. Annual Color (4" Container) 2. Ground Cover 3. One Gallon 4. Five Gallon 5. Fifteen Gallon 6. 24" Box Tree 7. Seeded Turf 8. Sodded Turf 9. Hydroseed 10. Soil Preparation (Existing area) 11. Soil Preparation (New area) 12. Wood Mulch 11 .15 .02 .04 40.00 25.00 45.00 .003 .02 20.00% 1.50 20.00 8.00 20.00 85.00 225.00 .15 1.25 .10 .20 .15 40.00 sq. ft. linear ft. linear ft. sq. ft. sq. ft. per man hr. per man hr. sq. ft. mark-up linear ft. sq. ft. sq. ft. each per man hr. per man hr. sq. ft. sq. ft. mark-up each flat each each each each sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. cu. Yd. ATTACHMENT A (continued) Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Contractor. Pricing Sheet for Landscape Maintenance Services LANDSCAPE MAINTENANCE EXTRA WORK PRICE SHEET (CONTINUED) IV. Irrigation System Maintenance Unit Cost 1. Inspection $ 45.00 per hr. 2. Repair (Main line, Lateral line, Sprinklers) 45.00 per hr. 3. Parts 20.00% mark-up V. General Pest Control 1. Written Recommendation by PCA 2. Qualified Applicator (QAC) 3. Trained Applicator 4. Material 12 200.00 each 65.00 each 35.00 each 20.00% mark-up Authorized Signature Item No. 21 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Kevin L. Hawkins, Director DATE: June 10, 2014 SUBJECT: Annual Agreements for services for various Community Services Department Citywide events, classes, and programs for Fiscal Year 2014-15 PREPARED BY: Julie Pelletier, Recreation Superintendent RECOMMENDATION: That the Board of Directors approve the following annual agreements for Fiscal Year 2014-15: Timmy D Productions, Inc. $58,000 Event/program services Bigfoot Graphics $50,000 Event/program services BACKGROUND: Each year the Temecula Community Services Department provides a complement of citywide programs, classes, services and special events that define the high quality of life here in Temecula. Residents, businesses and visitors have come to expect and depend upon the high level of service delivery associated with the exceptional quality and successful execution of these activities. As such, approval of these agreements will continue that same service level expectation for Fiscal Year 2014-15. FISCAL IMPACT: Adequate funds will be available in the TCSD budget, upon approval of the City of Temecula Fiscal Year 2014-15 budget. ATTACHMENTS: 1. Agreement with Timmy D' Productions, Inc. 2. Agreement with Bigfoot Graphics NON-EXCLUSIVE AGREEMENT BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND TIMMY D' PRODUCTIONS, INC. ENTERTAINMENT AND TECHNICAL SERVICES THIS AGREEMENT is made and effective as of June 10, 2014, between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Timmy D' Productions, Inc., a Corporation, (hereinafter referred to as "Entertainer"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2014, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Entertainer shall perform the services and tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. Entertainer shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. 3. PERFORMANCE Entertainer shall at all time faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Entertainer shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Entertainer hereunder in meeting its obligations under this Agreement. 4. LOCATION AND REALIABILITY OF PERFORMANCE The date, time, and location of Entertainers performance shall be determined at the time of City's request for "Event Price Quote/Agreement". All entertainment shall be provided within City limits. Time and reliability are of the essence in this Agreement. 5. PAYMENT a. The City agrees to pay Entertainer monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Eight Thousand Dollars and No Cents ($58,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Entertainer will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for 1 services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Entertainer's fees, it shall give written notice to Entertainer within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Entertainer shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. The General Manager may approve additional work up to ten percent (10%) of the amount of the Agreement as approved by City Council. Any additional work in excess of this amount shall be approved by the City Council. 6. NON-EXCLUSIVE AGREEMENT Entertainer understands this is a non-exclusive Agreement between the City and Entertainer and no guarantee of work or cost as outlined in Sections 2 and 5 is given or implied. 7. EQUIPMENT/MATERIALS Entertainer(s) shall provide their own sound equipment and any other special equipment and materials that are required for the performance, unless other arrangements are made in writing and approved with the City prior to the performance. Sound equipment shall be adequate for the size of the anticipated audience and location of the performance. The City reserves the right to inspect all equipment and/or materials being used for any performance. 8. USE OF COPYRIGHTED MATERIAL The Entertainer shall be fully responsible for paying any legally required royalties of fees for the use by the Entertainer of copyrighted material and shall comply at all times with all applicable copyright laws. 9. ASSIGNMENT The Entertainer shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Entertainers sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City and Entertainer. 10. SUSPENSION, TERMINATION, OR CANCELLATION OF PERFORMANCE AND AGREEMENT WIITHOUT CAUSE a. A performance may be cancelled, terminated, or suspended at any time, with or without cause, at the sole discretion of the General Manager or his delegate without default or breach of this Agreement by the City. The City may also at any time, for any reason, with or without cause suspend or terminate this Agreement, or any portion hereof, by serving upon the Entertainer at least ten (10) days prior written notice. Upon receipt of said notice, the Entertainer shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates this Agreement, or a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Entertainer the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Entertainer will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 11. DEFAULT OF ENTERTAINER a. The Entertainer's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Entertainer is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Entertainer for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Entertainer. If such failure by the Entertainer to make progress in the performance of work hereunder arises out of causes beyond the Entertainer's control, and without fault or negligence of the Entertainer, it shall not be considered a default. b. If the General Manager or his delegate determines that the Entertainer is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Entertainer with written notice of the default. The Entertainer shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Entertainer fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 12. INDEMNIFICATION The Entertainer agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Entertainer's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 13. INSURANCE REQUIREMENTS Entertainer shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Entertainer, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Entertainer owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Entertainer has no employees while performing under this Agreement, worker's compensation insurance is not required, but Entertainer shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Entertainer shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. Worker's Compensation insurance is required only if Entertainer employs any employees. Entertainer warrants and represents to the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The Entertainer's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurers liability. 2) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 3) If insurance coverage is canceled or, reduced in coverage or in limits the Entertainer shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Entertainer shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Entertainer's insurer 4 may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 14. INDEPENDENT CONTRACTOR a. Entertainer is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Entertainer shall at all times be under Entertainer's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Entertainer or any of Entertainer's officers, employees, or agents except as set forth in this Agreement. Entertainer shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Entertainer shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Entertainer in connection with the performance of this Agreement. Except for the fees paid to Entertainer as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Entertainer for performing services hereunder for City. City shall not be liable for compensation or indemnification to Entertainer for injury or sickness arising out of performing services hereunder. 15. LEGAL RESPONSIBILITIES The Entertainer shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Entertainer shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Entertainer to comply with this section. 16. RELEASE OF INFORMATION a. All information gained by Entertainer in performance of this Agreement shall be considered confidential and shall not be released by Entertainer without City's prior written authorization. Entertainer, its officers, employees, agents or subcontractors, shall not without written authorization from the General Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Entertainer gives City notice of such court order or subpoena. b. Entertainer shall promptly notify City should Entertainer, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Entertainer and/or be present at any deposition, hearing or similar proceeding. Entertainer agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Entertainer. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 5 17. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Consultant: 18. LICENSES City of Temecula Attn: General Manager 41000 Main Street Temecula, CA 92590 Timmy D' Productions, Inc. Attn: Timothy Daniels 41655 Reagan Way, Suite J Murrieta, CA 92592 At all times during the term of this Agreement, Entertainer shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 19. GOVERNING LAW The City and Entertainer understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 20. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Entertainer, or Entertainer's sub -contractors for this project, during his/her tenure or for one year thereafter. The Entertainer hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Entertainer or Entertainer's sub -contractors on this project. Entertainer further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 6 21. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. AH prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 22. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Entertainer warrants and represents that he or she has the authority to execute this Agreement on behalf of the Entertainer and has the authority to bind Entertainer to the performance of its obligations hereunder. The General Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 7 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES DISTRICT TIMMY D' PRODUCTIONS, INC. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, TCSD President Timothy W. Daniels, President ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Tori M. Daniels, Vice President Clerk/District Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney ENTERTAINER Timmy D' Productions, Inc. Timothy Daniels 41655 Reagan Way, Suite J Murrieta, CA 92562 (951) 693-1680 (951) 305-3171 timmyd@timmyd.com 8 PM Initials: I'1 Q Date: �/ J/ EXHIBIT A TASKS TO BE PERFORMED Entertainer and/or his sub -contractors shall provide performances, on an as needed basis, upon request of the City of Temecula. Entertainer recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City and the Entertainer for future performances at City events and recreational activities. The procedure for assigning work is set forth as follows: 1. The General Manager and/or the Director of Community Services or their designee's shall submit to the Entertainer a written or verbal request for performance. The type of performance, location, date, and time shall be described or conveyed to the Entertainer. 2. Within five (5) business days of the date of the written or verbal request for performance, the Entertainer shall respond in writing with an event price quote/Agreement along with an 8 x 10 black and white photograph of the performer(s), a biography of the performer(s) and specific detailed information concerningthe nature of the performance. The Entertainer/Agent shall also disclose if performance will be provided by Timothy Daniels, any personnel employed by Timmy D' Productions, Inc. or by a contractual entertainer/performer hired and respresented by Timmy D' Productions, Inc. 3. Special Effects — No pyrotechnics or special effects of any kind shall be allowed as any part of a performance for the District by the Entertainer/Agent, its employees, or any entertainer/performer hired or represented by the Tnertainer/Agent or any third par6ty, without the prior consent of the General Manager or authorized designee. 4. Upon acceptance of the Entertainers response by the General Manager and/or the Director of Community Services or their designee's, the Entertainer shall proceed to "book" the event. The Entertainers performance or the performance of any sub- contractors of any event shall be pursuant to the terms of this Agreement. 5. Performances throughout the term of the Agreement may include but not be limited to the following: 4th of July Extravaganza Summer Concert Series (June, July, August) Moonlight Movies in the Park (June, July, August) September 11 Remeberance Pool Parites FIT Events 9 Memorial Day Event Teen Events and Programs Easter Egg Hunts Movies in Old Town Concerts in Old Town Human Services Events & Programs Family Fun Nights EXHIBIT B PAYMENT RATES AND SCHEDULE Exhibit B shall be the Event quote/Agreement as provided by the Entertainer for each individual performance as requested by the City. The General Manager and/or the Director of Community Services or their designees shall submit to the Entertainer/Agent a written or verbal request for performance. The type of performance, location, date, and time shall be described or conveyed to the Entertainer. The Entertainer/Agent will then submit a quote for services based upon the specific requirements of the request. The General Manager and/or the Director of Community Services or their designees must approve the fee for each request prior to officially scheduling the performance. In any event, the cost of such services, while not guaranteed as per Section 5 of this Agreement, shall not exceed a total of $58,000. 10 AGREEMENT FOR CONSULTANT SERVICES BETWEEN TEMECULA COMMUNITY SERVICES DISTRICT AND ANTHONY J. MORAMARCO dba BIGFOOT GRAPHICS FOR PROMOTIONAL, EVENT, GRAPHIC DESIGN, GOODS AND SERVICES THIS AGREEMENT is made and effective as of June 10, 2014, between the Temecula Community Services District, a community services district (hereinafter referred to as "City"), and Anthony J. Moramarco, a Sole Proprietor (hereinafter referred to as "Consultant") dba Bigfoot Graphics. In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on July 1, 2014, and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for two (2) additional one (1) year terms. In no event shall the contract be extended beyond June 30, 2018. If Agreement is extended beyond the original term, the Agreement price shall be adjusted at the beginning of each fiscal year in accordance with the changes in the Consumer Price Index for all Urban Consumers in the Los Angeles -Anaheim -Riverside Area using April year over year change by the United States Bureau of Labor Statistics (CPI). 2. SERVICES A. Consultant shall perform the services and tasks described and set forth in the Scope of Work, Exhibit A ("Work"), attached hereto and incorporated herein as though set forth in full . Consultant shall complete the tasks according to the schedule of performance which is also set forth in Exhibit A. B. Any entertainment and event related services are subject to the Special Effects clause: Special Effects. No pyrotechnics or special effects of any kind shall be allowed as any part of a performance for the City by the Consultant, its employees, agents, group members, fellow performers or any third party without the prior written consent of the General Manager or authorized designee. C. Entertainment and Events: the date, time and location of entertainment and event performances, services and Work provided by the Consultant shall be determined at the time of City's request for "Services Price Quote" as outlined in Exhibit A. All entertainment and event performances and services shall be provided within City limits. Time and reliability are of the essence in this Agreement. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing all the similar services and "Work" as are required of Consultant hereunder in meeting its obligations under this Agreement. 1 4. PAYMENT A. The City agrees to pay Consultant monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed Fifty Thousand Dollars and No Cents ($50,000.00) for the total term of this agreement unless additional payment is approved as provided in this Agreement. B. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the General Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by General Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services. C. Consultant will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Consultant's fees, it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Consultant shall provide receipts on all reimbursable expenses in excess of Fifty Dollars ($50) in such form as approved by the Director of Finance. 5. EQUIPMENT/MATERIALS Consultant shall provide own sound equipment and any other special equipment and materials that are required for the services or "Work", unless other arrangements are made in writing and approved with the City prior to the service or "Work". Sound equipment shall be adequate for the size of the anticipated audience and location of the service or "Work". The City reserves the right to inspect all equipment and/or materials being used for any service or "Work". 6. NON -ASSIGNABILITY It is understood that any performance or entertainment provided by Consultant is considered as a personal services agreement under this Agreement between the City and Consultant and the Consultant is required to personally provide the required performance or entertainment. Neither this Agreement nor any rights, title, interest, duties or obligations under this Agreement may be assigned, transferred, conveyed or otherwise disposed of by Consultant without prior written consent of the City. 7. NON-EXCLUSIVE AGREEMENT Consultant understands this is a non-exclusive Agreement between the City and Consultant and no guarantee of services and "Work" or cost outlined in sections 2 and 4, Exhibit A and Exhibit B is given or implied. 8. SUSPENSION OR TERMINATION OF AGREEMENT, SERVICES OR WORK WITHOUT CAUSE A. The City may at any time, for any reason, with or without cause, cancel, suspend or terminate any service, "Work" or this Agreement, or any portion hereof, by serving 2 upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. B. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONSULTANT A. The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. B. If the General Manager or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Consultant with written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. USE OF COPYRIGHTED MATERIAL The Consultant shall be fully responsible for paying any legally required royalties of fees for the use by the Consultant of copyrighted material and shall comply at all times with all applicable copyright laws. 11. OWNERSHIP OF DOCUMENTS, ARTWORK, DESIGNS, LOGO'S COPYRIGHTS AND TRADEMARKS A. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. B. Any materials, artwork, designs, or other properties furnished by the City or specifically paid for by the City shall be the City's property. Any such property shall be used only for the City of Temecula. Consultant shall state copyright charges for the development of 3 any logo, seal or artwork for City use. The City shall own all copyrights to any artwork or design used within any City documentation or for the development of any City logo, seal or sign. C. Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, artwork, designs, photographs, photographic negatives, electronic data, drawings, maps, models, computer files containing data generated for the work, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused or otherwise disposed of by the City without the permission of the Consultant. Consultant acknowledges and agrees that the City will use the artwork, logo, or design "Work" for use on City literature, documents, vehicles, buildings, public signage, promotional brochures, advertising, City events, booklets, reports, videos, CD ROM promotional disks, website, on social media, and any other promotional, economic development for community services activities, events or information, and that the City may provide the documents, artwork, designs, logo's, photographs or drawings in camera ready or electronic formats to other non-profit or for- profit groups and businesses for their use, and that such use shall be without further approval or additional compensation to the Consultant. City shall not be required to provide credits to Consultant in any use of the documents, artwork, designs, photographs, logo's or drawings. 12. TITLE, LICENSE AND OPERATING CONDITON Consultant has good and marketable title to all of the merchandise sold to the City. All of the merchandise is free and clear of any restrictions on or free and clear of mortgages, liens, pledges, charges, encumbrances, equities, claims, covenants, conditions and restrictions except for such as may be created or granted by City. All of the merchandise is in good operating condition, is free of any defects, and is in conformity with the specifications, descriptions, representations and warranties set forth in specifications provided at time of order under the process as outlined in Exhibit A. 13. INDEMNIFICATION The Consultant agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services City, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Consultant's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 14. INSURANCE REQUIREMENTS Consultant shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. A. Minimum Scope of Insurance. Coverage shall be at least as broad as: 4 i. Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. ii. Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Consultant owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. iii. Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Consultant has no employees while performing under this Agreement, worker's compensation insurance is not required, but Consultant shall execute a declaration that it has no employees. B. Minimum Limits of Insurance. Consultant shall maintain limits no less than: i. General Liability: One Million Dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. ii. Automobile Liability: One Million Dollars ($1,000,000) per accident for bodily injury and property damage. iii. Worker's Compensation: Consultant warrants and represents to the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency that it has no employees and that it will obtain the required Worker's Compensation Insurance upon the hiring of any employees. C. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). D. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Consultant's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 5 4) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 5) Each insurance policy required by this agreement shall be endorsed to state in substantial conformance to the following: If the policy will be canceled before the expiration date the insurer will notify in writing to the City of such cancellation not less than thirty (30) days' prior to the cancellation effective date. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Consultant shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. E. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. F. Verification of Coverage. Consultant shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City's forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. 15. INDEPENDENT CONTRACTOR A. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. B. No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 16. LEGAL RESPONSIBILITIES The Consultant shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section. 6 17. RELEASE OF INFORMATION A. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the General Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. B. Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. 18. NOTICES Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Mailing Address: To Consultant: 19. ASSIGNMENT City of Temecula Attn: General Manager 41000 Main Street Temecula, CA 92590 Anthony J. Moramarco dba Bigfoot Graphics PO Box 1406 Temecula, CA 92593-4444 The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Consultant's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Consultant. 20. LICENSES At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 21. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 22. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Consultant, or Consultant's sub -contractors for this project, during his/her tenure or for one year thereafter. The Consultant hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Consultant or Consultant's sub -contractors on this project. Consultant further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 23. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 24. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he or she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. The General Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. TEMECULA COMMUNITY SERVICES ANTHONY J. MORAMARCO, A SOLE DISTRICT PROPRIETOR dba BIGFOOT GRAPHICS (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, TCSD President Anthony J. Moramarco, Owner ATTEST: By: By: Gwyn R. Flores, CMC, Acting City Clerk/District Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Anthony J. Moramarco dba Bigfoot Graphics P 0 Box 1406 Temecula, CA 92593-4444 951-757-0674 951-676-0874 tmoramarco@aol.com 9 PM Initials: D p Q Date: EXHIBIT A Tasks to be Performed Consultant recognizes and agrees that this Agreement is for the purposes of establishing a contractual relationship between the City of Temecula and Consultant for providing a variety of non-exclusive services and Work to include, but may not be limited to: 1. Event entertainment; 2. Graphic design and artwork; 3. Logo creation and consultation; 4. Design and production of signs and banners; 5. Design and production of promotional merchandise, apparel, and other goods and services as needed and requested. The procedure for assigning services and Work is set forth as follows: 1. The General Manager, his designee or authorized City staff shall submit to Consultant a written "Request for Services or Work Price Quote". The Request for Services or Work Price Quote shall include a description of the services or Work to be completed, the date requested or the time for completion, specifications, and any other relevant information necessary to provide the services or Work. 2. Within five (5) business days of the date of the Request for Services or Work Price Quote, Consultant shall respond, in writing, to the Request for Services or Work Price Quote via a proposal with a cost quote, including State sales tax as applicable, and advise the General Manager, his designee or authorized City staff whether Consultant can perform the services or Work. 3. Consultant shall not commence the services or Work until such time as directed in writing by the General Manager, his designee or authorized City staff. Upon written acceptance of the proposal and cost quote by the General Manager, his designee or authorized City staff the Consultant shall proceed with the services or Work per the date, specifications, and other requirements outlined in the City Request for Service or Work. Consultant shall provide electronic production files of camera ready artwork for all graphic design, logo creation, and printing products and Work. Prior to designing any artwork, logo or graphic the Consultant shall discuss project and design ideas with authorized City staff. Drafts of all designs shall be submitted to authorized City staff for selection and input of the final design. Consultant shall provide City staff with a hard copy and electronic version of the final artwork or design in camera ready and file transfer format to be used at the sole discretion of the City for current and future use as outlined in Section 11 of this Agreement. The same process is required for any event services or entertainment. The General Manager, his designee or authorized City staff shall request, in writing, services or entertainment required including the type of performance, location of performance, date and time shall be described in detail. The Consultant shall respond, in writing, within five (5) business days of the City Request for Services or Work Price Quote with acceptance and proposal and cost quote. Upon written 10 acceptance of the proposal and cost quote by the General Manager, his designee or authorized City staff the Consultant shall proceed to "book" the event/service/entertainment. The same process is required for any merchandise ordered by the City from the Consultant. All goods ordered are subject to prior approval and product inspection. The City reserves the right to reject any merchandise that does not meet or conform to specifications, quality expected and/or appropriateness for public distribution. 11 EXHIBIT B Payment Rates and Schedule Price for services and Work will be as per written cost quote received and approved in advance by the General Manager, his designee, or authorized City staff. Consultant acknowledges all services and Work is non-exclusive and shall be provided only as requested by the City, but in no event shall services and Work exceed $50,000 for the total term of this Agreement. The not to exceed purchase amount as listed herein under the "Payment" section is an estimated expenditure and this Agreement does not guarantee Consultant this amount in purchased services or Work. 12 TEMECULA COMMUNITY SERVICES DISTRICT PUBLIC HEARING Item No. 22 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: General Manager/Board of Directors FROM: Kevin Hawkins, Director of Community Services DATE: June 10, 2014 SUBJECT: Temecula Community Services District Proposed Rates and Charges for Fiscal Year 2014-15 PREPARED BY: David Bilby, Senior Debt Analyst RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD MAINTENANCE SERVICES FOR FISCAL YEAR 2014-15 BACKGROUND: The Temecula Community Service District (TCSD) operates under the authority of Community Services District Law and provides residential street lighting; perimeter landscaping and slope maintenance; recycling and refuse collection and unpaved road maintenance services in the City of Temecula. The boundaries of the TCSD are coterminous with the City and the City Council serves as the Board of Directors of the TCSD. Property owners pay only for the TCSD services used or made available to their property through separate rates and charges on their property tax bill. The Community Services, Parks and Recreation and Service Level A Rates and Charges previously levied by the TCSD were replaced by the City's Parks/Lighting Services Special Tax, approved by the voters as Measure C on March 4, 1997. Although the TCSD continues to operate and maintain the parks and recreational facilities through a cooperative agreement with the City, the actual levy budget for the special tax is scheduled to be considered and approved by the City Council on June 10, 2014. As a result, the TCSD is currently comprised of the following four (4) remaining service levels: 1. Service Level B — Residential Street Lighting. Operational, administrative, maintenance and utility costs of residential street lights within the TCSD maintenance system. 2. Service Level C — Perimeter Landscaping. Operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D — Recycling and Refuse Collection. Operational and administrative costs of the recycling and refuse collection services for residential households. 4. Service Level R — Emergency Unpaved Road Maintenance. Operational, administrative, construction and maintenance costs for certain unpaved roads in the City. 1. Service Level B — Residential Street Lighting The TCSD Rates and Charges for Service Level B are not proposed to increase from last year's rates. The rate is capped at $25.68 per single family residential and $12.84 per vacant residential property. 2. Service Level C — Perimeter Landscaping and Slope Maintenance As a result of various property owner elections, there are two zones subject to an annual rate increase. The rate increase is the lesser of: (1) The percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside - Orange County Area, for the previous calendar year, or (2) 5% The annual CPI change from the end of 2012 to the end of 2013 was 1.08%. As a result, the following zones will see a slight increase in the rates for Fiscal Year 2014-15. Zone No. and Name 6 - Woodcrest County 29 - Gallery Portraits 13-14 Rate $ 102.12 $ 364.48 14-15 Rate Increase $ 103.22 $1.10 $ 368.42 $3.94 3. Service Level D — Residential Recycling and Refuse Service Per the Franchise Agreement with CR&R, the change in CPI, Diesel Fuel Component Index (DFCI), and land -fill tipping fees determine the increase/decrease in the annual Service Level D rate and charge. An increase of $6.17 is proposed to the annual rate and charge for Service Level D from $238.03 to $244.20 per residential unit beginning Fiscal Year 2014-15. The increase is due to increases in CPI, land -fill tipping fees, and general administrative costs. 4. Service Level R — Unpaved Street and Road Maintenance The TCSD rates and charges for Service Level R are not proposed to increase from their approved per parcel rate. The rate is capped at $115.26 per single family residential and $57.62 per vacant residential property. As per Proposition 218 all property owners are required to be noticed as to the rates and charges that the TCSD will be assessing at least 45 days prior to the public hearing. Notices were mailed on April 25, 2014 calling for a June 10, 2014 public hearing. On April 22, 2014 the TCSD Board of Directors approved a Resolution of Intention that called for the public hearing to be held on June 10, 2014. The levy and collection of the TCSD Rates and Charges is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 21080 (b)(8) of the California Public Resources Code and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing services within the TCSD. The total revenue for all service levels as written in the attached 2014/15 Engineer's Annual Levy Report is $9,010,640 which varies slightly from the Annual Operating Budget due to timing differences in the production of the two documents. The revisions did not result in any rate increases. FISCAL IMPACT: The $9,010,640 in revenue generated from the TCSD Rates and Charges will fund residential streetlights, perimeter landscaping; recycling and refuse collection services and emergency unpaved road maintenance in the City of Temecula. This number is consistent with the 2014/15 Engineer's Annual Levy Report and Annual Operating Budget. ATTACHMENTS: 1. Resolution - Service Levels B, C, D and R 2. Engineer's Annual Levy Report RESOLUTION NO. CSD 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING RATES AND CHARGES FOR SERVICE LEVEL B — RESIDENTIAL STREET LIGHTING, SERVICE LEVEL C — PERIMETER LANDSCAPING, SERVICE LEVEL D — RECYCLING AND REFUSE COLLECTION AND SERVICE LEVEL R — EMERGENCY UNPAVED ROAD SERVICES FOR FISCAL YEAR 2014-15 THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Upon incorporation of the City of Temecula, effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("TCSD"), to provide specified services to properties within its jurisdiction. Section 2. Pursuant to Government Code Section 61115, the TCSD has prescribed, revised and collected rates and charges for the services furnished by it, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, property taxes within the TCSD in the manner prescribed by Government Code Section 61115. By previous resolution, the TCSD proposed to continue such rates and charges for the operation, maintenance, service and administration of residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2013- 2014. Section 3. Pursuant to Government Code Section 61115, the TCSD caused a written report ("Report") to be prepared and filed with the Secretary of the TCSD, which Report contains a description of each parcel of real property and the proposed amount of the rates and charges for Fiscal Year 2014-2015. The Report is based upon a budget adopted by the Board of Directors for the proposed services for specific areas where such services are provided, including necessary staff and administrative expenses. A summary of the Report containing the proposed rates and charges is attached hereto as Exhibit A, entitled "Project Summary", and incorporated herein by this reference. A copy of the Report is on file in the office of the Secretary of the TCSD, and is available for public inspection. Section 4. By previous resolution, the Board of Directors acknowledged the filing of the Report, and appointed a time and place for a public hearing on the Report and the proposed rates and charges. Notice of the public hearing was mailed on April 25, 2014 calling for a public hearing on June 10, 2014. Notice was published as required by law and affidavits of publication and mailing are on file with the Secretary of the TCSD. Section 5. At the public hearing on June 10, 2014, the Board of Directors will hear and consider all oral and written objections, protests and comments by any interested person concerning the Report, the proposed rates and charges, and the method of collection of such rates and charges. Section 6. The Board of Directors hereby finds that, based on the Report and the District budget, the rates and charges as set out on Exhibit "A" do not exceed the reasonable cost of the services to be provided by the TCSD for Fiscal Year 2014-2015. Section 7. The Board of Directors hereby overrules any and all objections and protests and adopts the rates and charges for residential street lighting, perimeter landscaping, recycling and refuse collection and emergency unpaved road maintenance services for Fiscal Year 2014-2015 as set out on Exhibit A. Section 8. The TCSD shall collect such rates and charges at the same time and in the same manner and by the same persons as, together with and not separately from, the property taxes collected within the TCSD. These rates and charges shall be delinquent at the same time and thereafter be subject to the same delinquency penalties as such property taxes. All laws applicable to the levy, collection, and enforcement of property taxes, including, but not limited to, those pertaining to the matters of delinquency, correction, cancellation, refund and redemption, are applicable to these rates and charges, except for California Revenue and Taxation Code Section 4831. However, if for the first year the charge is levied, the real property to which the charge relates has been transferred or conveyed to a bona fide purchaser for value, or if a lien or a bona fide encumbrancer for value has been created and attaches thereon, prior to the date on which the first installment of such taxes appear on the roll, then the charge shall not result in a lien against the property, but instead shall be transferred to the unsecured roll for collection. Section 9. If a property owner subject to these rates and charges questions the classification of the owner's property for Fiscal Year 2013-2014, or claims that an error has been made with respect to the implantation of the rates and charges or the application of the rates and charges to the owner's property for that fiscal year, such property owner must appeal the levy by filing an appeal with the Secretary of the TCSD before 5:00 p.m. on December 1, 2014, pursuant to procedures established by the TCSD, in order to be considered under the appeal of classification or correction of errors program. Section 10. If a property owner subject to these rates and charges believes that payment of the rates and charges for Fiscal Year 2014-2015 would create a hardship for that property owner during that fiscal year, such property owner must appeal the levy by filing a hardship appeal with the TCSD Secretary before 5:00 p.m. on December 1, 2014, pursuant to procedures established by the TCSD, in order to be considered under the hardship appeal program. Section 11. The TCSD Secretary is hereby ordered to transmit or cause to be transmitted to the County Auditor of the County of Riverside, California before August 10, 2013, the Report and the property tax roll with such rates and charges enumerated for each parcel not exempt there from; and the County Auditor is hereby designated, required, empowered, authorized, instructed, directed and ordered to make collection of such rates and charges as shown on that roll and to perform any and all duties necessary therefore. Section 12. Pursuant to the California Environmental Quality Act, the levy and collection of these rates and charges is exempt from CEQA pursuant to California Public Resources Code Section 21080(b)(8) and Section 15273 of the State Guidelines because the rates and charges are necessary to maintain existing improvements within the TCSD. Section 13. The District Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 10th day of June, 2014. Jeff Comerchero, President ATTEST: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk/Acting Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 14- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary EXHIBIT A PROJECT SUMMARY TEMECULA COMMUNITY SERVICES DISTRICT SERVICE LEVELS B, C AND D On January 28, 2014, Albert A. Webb Associates was retained by the City of Temecula to prepare the Annual Levy Report for the Temecula Community Services District (TCSD) for Fiscal Year 2014-2015. Pursuant to Government Code of the State of California, commencing with Section 61115, the TCSD has the power to levy and collect rates and charges in order to carry on its operations and to provide the services and facilities furnished by it. The levy and collection of the rates and charges is accomplished by the identification and description of each parcel within a specific Service Level. A Service Level is a defined area that provides a specific service, operation and maintenance and/or program to only those parcels contained within that service level boundary. The TCSD is currently composed of four (4) Service Levels, as described below: 1. Service Level B — Residential Street Lights. Operations, maintenance, utility costs and administration of all residential streetlights. 2. Service Level C - Perimeter Landscaping and Slope Maintenance. Operations, maintenance, utility costs, improvements, and administration for all perimeter landscaping and slope maintenance areas maintained by the TCSD. 3. Service Level D — Recycling and Refuse Collection. Operations and administration of the recycling and refuse collection program for single-family residential dwellings. 4. Service Level R — Unpaved Road Maintenance. Maintenance of unpaved streets and roads. The Financial Analysis contained herein contains each Service Level including their totals for Fiscal Year 2014-2015 as follows: SERVICE LEVEL BUDGET Rate Service Level B $ 1,011,932 $25.68/SFR* $12.84/Vacant Parcel Service Level C $ 2,074,545 Variable Service Level D $ 6,802,406 $244.20 Service Level R $ 9,650 Variable TOTAL TCSD BUDGET FY 2014-2015 $ 9,898,233 *Single Family Residential The Levy and Collection amounts for all non-exempt parcels within the TCSD for the Fiscal Year 2014-2015 are as shown on the Levy Roll on file with the City Clerk/District Secretary. Engineer's Annual Levy Report for Fiscal Year 2014-15 Temecula Community Services District (TCSD Levels B, C, R and Recycling & Refuse Collection) 1 Prepared for The Heart of Southern California Wine Country ALBERT A. WEBB A S S O C I A TES You 5-17ve4,14 7714.01.44y4 MA," ®•l Tube www:webbassociates.com Section 5 Temecula Communit Service District Table of Contents Section i Section 1 Section 2 Section 3 Section 4 Engineers Statement Description of Services 1 Budget and Levy Summary 2 District Services and Charges 5 Changes to the District 11 Section 6 Method of Apportionment 13 FY 2014-15 Tax Roll 16 ALBERT A. WEBB ASSOCIATES June 2014 Corporate Headquarters 3788 McCray Street I Riverside, CA 92506 T: 951.686.1070 IF: 951.788.1256 Desert Region 36951 Cook Street #103 1 Palm Desert, CA 92211 T: 760.568.5005 IF: 760.568.3443 Engineer's Statement AGENCY: CITY OF TEMECULA PROJECT: TEMECULA COMMUNITY SERVICES DISTRICT TO: BOARD OF DIRECTORS CITY OF TEMECULA REPORT PURSUANT TO GOVERNMENT CODE SECTION 61115 Section i Pursuant to Government Code Section 61115, this Report is prepared and presented to the Board to prescribe Service Level B, Service Level C, Service Level R and Refuse/Recycling Collection rates and charges for the parcels and territories within the District. A Public Hearing is held each year before the Board to allow the public an opportunity to hear and be heard regarding the District. Following consideration of all public comments and written protests at the noticed Public Hearing, and review of the Report, the Board may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the Charges, the Board shall order the levy and collection of Charges for Fiscal Year 2014-2015. In such case, the levy information will be submitted to the Riverside County Auditor/Controller, and included as Charges on the property tax roll for the various services provided in Fiscal Year 2014-2015. WHEREAS, upon incorporation of the City of Temecula ("City"), effective December 1, 1989, voters approved the formation of the Temecula Community Services District ("District") to provide specified services to properties within its jurisdiction previously provided by the County of Riverside ("County"). The boundary of the District is coterminous with the City boundary and includes all parcels within the City with the City Council acting as the Board of Directors ("Board") for the District. The District collects property -related fees and charges ("Charges") in order to provide services and maintain the improvements within the District. The District was formed, and Charges are set and established, pursuant to the Community Services District Law, Title 6, Division 3 of the California Government Code ("CSD Law"). WHEREAS, each fiscal year, an Engineer's Annual Levy Report (the "Report") is prepared, filed and approved by the Board. This Report describes the District, any changes to the District and the proposed Charges for the fiscal year. The word "parcel," for the purposes of this Report, refers to an individual property assigned its own Assessment Number or Assessor's Parcel Number by the Riverside County Assessor's Office. The Riverside County Auditor/Controller uses Assessment Numbers and specific Fund Numbers, to identify on the tax roll, properties charged for District services. The Charges contained in the Report are based on the historical and estimated cost to service properties within the District. The services provided by the District and the corresponding costs are budgeted and charged as separate Service Levels and include all expenditures, deficits, surpluses, and revenues. Each parcel is charged for the services provided to the parcel. The District provides residential street lighting, perimeter landscaping and slope protection, and refuse collection in numerous residential developments as well as unpaved road improvement and maintenance within specified areas of the District. WHEREAS, Pursuant to Government Code Section 61115 the District has prescribed, revised and collected rates and charges for residential street lighting ("Service Level B"), perimeter landscaping ("Service Level C"), unpaved road maintenance ("Service Level R"), and Refuse/Recycling Collection services furnished by the District, and has elected to have these rates and charges collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, its general taxes in the manner prescribed by Government Code Section 61115. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page i Engineer's Annual Levy Report for Fiscal Year 2014-2015 Engineer's Statement NOW, THEREFORE, 1, the appointed ENGINEER, acting on behalf of the Temecula Services District, pursuant to the "CSD Law", do hereby submit the following: The District requested Albert A. Webb Associates, to prepare and file an Engineer's Report for Temecula Community Services District (Levels B, C, R and Refuse/Recycling Collection) pursuant to the Government Code Section 61115, presenting plans and specifications describing the general nature, location and extent of the improvements to be maintained, an estimate of the costs of the maintenance, operations and servicing of the improvements for Service Levels B, C, R and Refuse/Recycling Collection, for the referenced Fiscal Year, an assessment of the estimated costs of the maintenance, operations and servicing the improvements, assessing the net amount upon all assessable lots and -or parcels within each Service Level and Refuse/Recycling Collection in proportion to the special benefit received; This Report and the information contained herein reflect the proposed budget for each of the various services provided by the District and the rates and charges applicable to those services as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor's maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the Board of Directors of the Temecula Community Services District. Executed this 2- Y day of /14, ex-! , 2014. w Na. 37385 civw CAo-F ALBERT A. WEBB ASSOCIATES MATTHEW E. WEBB, PROFESSIONAL CIVIL ENGINEER NO. 37385 ENGINEER OF WORK CITY OF TEMECULA AND THE TEMECULA COMMUNITY SERVICES DISTRICT Final approval, confirmation and levy of the annual charges and all matters in the Engineer's "Report" were made on the Directors. day of , 2014, by adoption of Resolution No. by the Board of CITY CLERK CITY OF TEMECULA STATE OF CALIFORNIA A copy of the Tax Roll and Engineer's "Report" were filed in the City Clerk's Office on the day of 2014. CITY CLERK CITY OF TEMECULA STATE OF CALIFORNIA Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page ii Engineer's Annual Levy Report for Fiscal Year 2014-2015 Section 1 Description of Services ALBER T A. WEBB ASSOCIATES Description of Services The boundary of the District is coterminous with the City boundary, and includes all parcels within the City. The District provides certain property related services and improvements consisting of four (4) separate and distinct services referred to as "Service Levels". Each parcel within the District is charged proportionately for only those services attributable to the parcel. Each Service Level has differing costs depending upon the services provided. All parcels identified within a Service Level share in the cost of the service. The costs associated with the service are spread among all properties within that Service Level to which the service is provided in accordance with the Rate and Method of Apportionment of the specific service level. Services and improvements provided throughout the District include residential street lighting; perimeter landscape maintenance and slope protection; unpaved road improvement construction and maintenance; and a refuse and recycling collection program. The Service Levels are identified as follows: Service Level B - Residential Street Lighting Services include the operation, maintenance, utility costs and administration of residential streetlights. Service Level C - Perimeter Landscaping Services include the operation, maintenance, utility costs, improvements, and administration of all perimeter landscaping and slope maintenance areas maintained by the District. Service Level R — Unpaved Road Maintenance Services include the operation and administration of certain unpaved streets and roads maintained by the District. Refuse/Recycling Collection Services include the operation and administration of the refuse and recycling program for single-family dwellings. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 1 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Section 2 Budget and Levy Summary ALBER T A. WEBB ASSOCIATES Budget and Levy Summary The budgets for each Service Level are shown on Page 3. Each Service Level provides different and specific services and improvements to various parcels within the District. Only the parcels that the services and improvements are levied for are included at each of the Service Levels. The "Total Levy Units" and the resulting "Charge Per Levy Unit" (shown in Table 2-2), reflect a method of apportionment that most fairly spreads the costs of the services to the parcels in that Service Level. The "Total Levy Units" for Service Levels B, C, and Refuse/Recycling Collection is based on a per parcel count. For Service Level R, levy units are based on a Parcel Development Unit ("PDU"), which is similar to a per parcel count, but makes a distinction between developed and undeveloped parcels. For a more complete description of the methods used for calculating the "Total Levy Units" used for each Service Level, please refer to (Section 4), Method of Apportionment. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 2 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Budget and Levy Summary Table 2-1 Temecula Community Services District Operating Budget Department Summary for the Year Ending June 30, 2015 Section 2 Account Budget Items Number P€R50NN€LS€RVVCE5 Subtotal Level B 142 510,709 510,709 Level C 193 5118,696 5118,696 Level D 194 Level R 195 50 50 Total District 5224,205 5224,203 594,798 594,798 PP€RATVPNS MAINTENANCE Repair &Maintenance Facilities 5212 50 $66,390 52 S0 566,590 Office Supplies 5220 0 0 0 0 0 Printing 5222 0 0 0 0 0 Election Costs (Offset by Developer Deposits) 5225 0 0 0 0 0 Dues and Memberships 5226 0 0 5,650 0 5,650 Postage and Packaging 5230 0 0 0 0 0 Property Tax Administrative Fees 5231 13,500 10,892 15,000 150 39,542 Utilities 5240 0 453,639 0 0 455,639 Small Tools and Equipment 5242 0 510 5,000 0 5,510 Consulting Services 5248 0 0 0 0 0 Other Outside Senaces 5250 0 0 6,595 0 6,595 Public Notices 5256 0 0 15,000 0 15,000 Staff Training/Education 5261 0 0 500 0 500 Mileage 5262 0 0 250 0 250 Recognition Program 5265 0 0 0 0 0 Subtotal (5200s) 513,500 5531,431 547.995 5150 5593,0176 OPERATIONS MAINTENANCE Waste Hauling 5315 50 54 56,622,664 54 55,622,664 Street Lighting 5319 987,600 0 0 0 987,600 Subtotal (5300s), 5987,600 SO 56,622,664 50 57,610,264 Emergency Road Maintenance 5402 S4 So 50 59,500 59,500 Landscape Maintenance 5415 0 662,596 0 0 662,596 Landscape Rehabilitation 5415 0 761,040 .. 0 761,000 Subtotal (5400s) 50 51,423,596 53 59,500 51,433,095 Recycling Programs S4 50 527.9L6 50 527.94E Subtotal S0 SO 527.94E So 527,545 Capital Outlay 50 SO =_ 5D 52 Subtotal 50 50 5C 50 50 TOTAL DIRECT DISTRICT COSTS 51,011,809 52,073,723 56,793.463 59,650 59,888,585 EXPfNf1ATURES/REVENUES Contingency Reserve S4 50 50 50 50 Total Direct District Costs 1,011,809 2,073,723 6,793,403 59,650 9,888,585 TOTALEXPENDITURES/REVENUES 51,011,809 521073,723 56,793,40.3 59,650 59,888,58.5 CONTRIBUTIONS Contributions from Grants S4 54 527,246 50 527,245 Operation Income 0 0 C 0 4 Other Contributions 0 892 5,700 0 5,592 Fund Balance Contributions 370,425 488,338 (18,692., 4,118 844,188 TOTAL CONTRIBUTIONS 5370,425 5489,230 514,254 54,118 5878,025 Balance to Levy (Budgeted( 5641.384 51,584,483 56,779,236 $5,532 59,010,540 Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Engineer's Annual Levy Report for Fiscal Year 2014-2015 Page 3 Budget and Levy Summary Section 2 The following Table provides levy information for the various Service Levels within the District, comparing the Budget for Fiscal Year 2014-2015 to the previous fiscal year. Table 2-2 Fiscal Year 2013-2014 vs. Fiscal Year 2014-2015 Comparison No. of District Fund No. Parcels FY 2013-14 ENROLLMENTS Total Charge Per Levy Units Per Levy Unit Total L 5632,652.48 58,731.20 No. of Parcels FY 2014-15 PROJECTIONS Total Percent Change Total Charge Levy Units Per Levy Unit Per Levy Unit Total Ls $532,652.48 $8,731.20 Service Level R- Residential Street Lighting 24,636 340 525.68 525.58 24,636 680 24,636 340 0.00% 0.60% 525.68 525.58 Single Family Residential Units Condominium Units 24,535 580 68-2914 25,316 24,976 5641,383.68 25,316 24,976 5641,383.68 Service Level C - Perimeter Landscaping{i} 65 Zone l 68-2930 327 327 5115.00 537,932.00 327 327 0.00% 5116.00 537,932.00 Zone 2 68-2931 478 478 589.00 542,542.00 478 478 0.00% 589.00 542,542.00 Zone3 68-2932 408 408 5116.00 547,328.00 408 408 0.00% 5116.00 547,328.00 Zone4 68-2933 139 139 546.00 55,394.00 139 139 0.00% 546.00 56,394.00 Zone S 68-2934 223 223 5175.00 539,025.00 223 223 0.00% 5175.00 539,025.00 Zone6 68-2935 229 229 5102.12 523,385.48 229 229 1.08% $103.22 523,537.38 70ne7 68-2936 188 188 $89.00 516,732.00 188 188 0.00% 589.00 516,732.00 Zone8 58-2937 783 783 5175.00 5137,025.00 783 783 0.00% 5175.00 $137,025.00 Zone9 68-2938 111 111 $45.00 55,105.00 111 111 0.00% 546.00 55,105.00 Zone 10 68-2939 84 84 5116.00 59,744.00 84 84 0.00% 5116.00 59,744.00 Zone 11 68-2940 14 14 5175.00 52,450.00 14 14 0.00% 5175.00 52,450.00 Zone 12 68-2941 831 831 5116.00 595,395.00 831 831 0.00% 5116.00 595,396.00 Zone 13 68-2942 744 744 $46.00 534,224.00 744 744 0.0034 $45.00 534,224.00 Zone 14 68-2943 156 166 589.00 514,774.00 155 166 0.00% 589.00 514,774.00 Zone15 68-2944 56 56 5175.00 59,800.00 55 56 0.0034 5175.00 59,800.00 Zone16 68-2945 216 216 5175.00 537,800.00 215 216 0.00% 5175.00 537,800.00 Zone 17 58-2946 45 46 $46.00 52,115.00 45 46 0.00% $46.00 52,116.00 Zone 18 68-2947 1,343 1,343 570.00 594,010.00 1,343 1,343 0.00% 570.00 594,010.00 Zone 19 68-2948 242 242 5225.00 554,450.00 242 242 0.00% 5225.00 554,450.00 Zone20 58-2949 1,017 1,017 5175.00 5177,975.00 1,017 1,017 0.00% 5175.00 5177,975.00 Zone21 68-2950 1,759 1,769 5129.00 5228,201.00 1,769 1,769 0.00% 5129.00 5228,201.00 Zone22 68-2951 38 38 5115.00 54,408.00 38 38 0.00% 5116.00 54,408.00 Zone 23 68-2952 420 420 520.00 $8,400.00 420 420 0.00% 520.00 58,400.00 Zone24 68-2953 1,521 1,621 5100.00 5152,100.00 1,521 1,621 0.00% 5100.00 5152,100.00 Zone25 68-2954 220 220 5200.00 544,000.00 220 220 0.00% 5200.00 544,000.00 Zone2b 58-2955 8 8 5270.00 52,160.00 8 8 0.00% 5270.00 52,160.00 Zone27 68-2956 130 130 570.00 59,100.00 130 130 0.00% 570.00 59,100.00 Zone28 68-2957 1,806 1,805 5129.00 5232,974.00 1,805 1,806 0.0034 5129.00 5232,974.00 Zone 29 68-2958 10 10 5364.48 53,644.80 10 10 1.08% 5368.42 53,584.20 Zone30 N/A 0 N/A N/A N/A 0 N/A N/A N/A NIA Zone31 N/A 0 NIA N/A N/A 0 N/A N/A N/A NIA Zone32 N/A 0 N/A N/A NIA 0 N/A N/A N/A NIA Total 13,667 13,567 51,584,196.28 13,567 13,667 $1,584,487.58 Service Level 11- Road Maintence Rate Level 1 1 58-2917 55 48 5115.25 $5,532.48 55 48 0.0034 5115.26 55,532.48 Citywide Recycling/Refuse Collection 58-2916 27,479 27,479 $238.04 56,541,101.16 27,761 27,761 2.59% 5244.20 56,779,236.20 (1)Beginning Fiscal Year 2007-08 for Zones 29 and 31, and beginning Fiscal Year 2009-10 for Zones 6 and 32, the maximum rates as approved by the property owners are annually adjustable by the lesser of the percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside -Orange County Area, for the previous calendar year or 5%. (2) Beginning Fiscal Year 2010-11, Zone 30 elected to maintain its own perimeter landscaping under the existing Homeowner's Association ("HOA"). As a result the Zone will not be levied under Service Level C for Fiscal Year 2014-15. (3) Zones 31 and 32 elected to have the perimeter landscaping maintained by a Homeowner's Association ("HOA"). As a result the Zones will not be levied under Service Level C for Fiscal Year 2014-15. Note: Due to rounding, the Total Levy Units (shown in this table) multiplied by the Charge per Unit may be different from the Total Levy Budget. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 4 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Section 3 District Services and Charges ALBER T A. WEBB ASSOCIATES District Services and Charges Section 3 Service Level B, Residential Street Lighting — includes all developed single family residential parcels, condominium and residential vacant lots for which the District provides on-going servicing, operation, and maintenance of local street lighting improvements. The current rate and charges for Service Level B is $25.68 per residential lot ($12.84 per condominium unit within Specific Plans), and shall be applied to developed and undeveloped residential parcels within the following Tracts and subdivisions for Fiscal Year 2014-2015. Table 3-1 Service Level B Service Level B Tracts 04153-00 20079-03 21340-04 22716-04 23100-05 23267-01 24182-02 28510-03 30264-13 04188-00 20130-00 21340-05 22761-00 23100-06 23267-02 24182-03 28526-00 30264-14 04457-00 20130-01 21340-06 22762-00 23100-07 23267-03 24182-04 28553-00 30264-15 06559-00 20130-02 21340-07 22786-00 23100-08 23267-04 24183-00 28553-01 30667-00 07401-00 20130-03 21430-01 22915-00 23101-01 23371-00 24183-01 28810-00 30667-01 07402-00 20130-04 21561-00 22915-01 23101-02 23371-01 24184-00 28980-00 30667-02 08369-00 20130-05 21672-01 22915-02 23101-03 23371-02 24184-01 29033-00 30667-03 08369-01 20130-06 21672-02 22915-03 23101-04 23371-03 24185-00 29036-00 30668-00 08369-02 20153-00 21672-03 22916-00 23101-05 23371-04 24185-01 29133-00 30668-01 11087-01 20154-00 21672-04 22916-01 23101-06 23371-05 24185-02 29203-00 30668-02 11087-02 20319-00 21673-00 22916-02 23125-00 23371-06 24186-00 29286-00 30669-00 12189-01 20643-00 21673-01 22916-03 23125-01 23371-07 24186-01 29734-00 30669-01 12189-02 20644-00 21673-02 22962-00 23125-02 23371-08 24186-02 29798-00 30669-02 12189-03 20703-01 21673-03 23063-01 23125-03 23371-09 24186-03 29798-01 31053-00 12189-04 20703-02 21674-00 23063-02 23126-00 23371-10 24187-00 29798-02 31053-01 12189-05 20703-03 21674-01 23063-03 23128-00 23371-11 24187-01 29798-03 31053-02 12189-06 20735-01 21674-02 23063-04 23142-00 23371-14 24187-02 29798-04 31053-03 12189-07 20735-02 21674-03 23063-05 23143-00 23483-00 24188-00 29798-05 31276-00 13060-01 20735-03 21675-00 23063-06 23143-01 24131-00 24188-01 29798-06 31344-00 13060-02 20735-04 21675-01 23063-07 23143-02 24131-01 24188-02 29798-07 32104-00 13060-03 20735-05 21675-02 23063-08 23143-03 24131-02 24188-03 29798-08 31898-00 13060-04 20735-06 21675-03 23064-00 23143-04 24131-03 24232-00 29798-09 32169-00 13060-05 20735-07 21675-04 23064-01 23143-06 24132-00 25004-00 29798-10 32170-00 13060-06 20735-08 21675-05 23064-02 23143-07 24132-01 25004-01 29928-00 32319-00 13060-07 20735-09 21675-06 23064-03 23143-08 24133-00 25892-00 29928-01 32436-00 13060-08 20848-00 21760-00 23065-00 23143-09 24133-01 26488-00 29928-02 32436-01 18518-00 20879-00 21765-00 23065-01 23143-10 24133-02 26828-00 29928-03 32437-00 18518-01 20879-01 22148-00 23065-03 23143-11 24133-03 26828-01 29929-00 32437-01 18518-02 20882-00 22203-00 23065-04 23173-00 24133-04 26828-02 29929-01 32437-02 18518-03 20882-01 22204-00 23065-05 23173-01 24133-05 27827-00 30088-00 32437-03 18583-00 20882-02 22208-00 23066-01 23173-02 24134-00 27827-01 30264-00 33124-00 19872-00 20882-03 22593-00 23066-02 23173-03 24134-01 27827-02 30264-01 33125-00 19872-01 20987-00 22593-01 23066-03 23173-04 24134-02 27827-03 30264-02 34698-00 19872-02 21067-00 22593-02 23066-04 23174-01 24134-03 28309-00 30264-03 Old Town 19872-03 21082-00 22627-00 23066-05 23174-02 24135-00 28480-00 30264-04 PM 24387 19872-04 21082-01 22627-01 23067-02 23174-03 24135-01 28482-00 30264-05 PM 26488 19872-05 21082-02 22715-00 23067-03 23174-04 24135-02 28482-01 30264-06 PM 27493 19939-00 21082-03 22715-01 23067-04 23174-05 24135-03 28482-02 30264-07 PM 28122 19939-01 21082-04 22715-02 23067-05 23174-06 24136-00 28482-03 30264-08 19939-02 21340-00 22716-00 23100-01 23177-00 24136-01 28503-00 30264-09 20079-00 21340-01 22716-01 23100-02 23209-00 24136-02 28510-00 30264-10 20079-01 21340-02 22716-02 23100-03 23220-00 24136-03 28510-01 30264-11 20079-02 21340-03 22716-03 23100-04 23267-00 24182-01 28510-02 30264-12 Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 5 Engineer's Annual Levy Report for Fiscal Year 2014-2015 District Services and Charges Section 3 Service Level C, Perimeter Landscaping — includes all developed single family and condominium residential parcels and residential vacant lots for which the District provides on-going servicing, operation, and maintenance of perimeter landscaped areas and slopes within the public right-of-ways and dedicated easements adjacent to and associated with certain tracts and subdivisions. The level of maintenance required within these tracts and subdivisions vary depending on operating costs. Thirty-two (32) Zones and their corresponding rates have been established within Service Level C. The current rate and charges for Service Level C is per residential lot and shall be applied to developed and undeveloped residential parcels within the following Tracts and subdivisions for Fiscal Year 2014-2015. Table 3-2 Service Level C Zone No. 1 Maximum Rate: $116.00 Proposed Rate: $116.00 Tract Name: Tract Numbers: Saddlewood 18518-00 18518-01 18518-02 18518-03 Zone No. 2 Maximum Rate: $89.00 Proposed Rate: $89.00 Tract Name: Tract Numbers: Winchester Creek 20130-00 20130-01 20130-02 20130-03 20130-04 20130-05 20130-06 21340-00 21340-01 21340-02 21340-03 21340-04 21340-05 21340-06 Zone No. 3 Maximum Rate: $116.00 Proposed Rate: $116.00 Tract Name: Tract Numbers: Rancho Highlands 20643-00 20644-00 21760-00 22203-00 22204-00 22761-00 22762-00 Zone No. 4 Maximum Rate: $46.00 Proposed Rate: $46.00 Tract Name: Tract Numbers: The Vineyards 20879-00 20879-01 one No. 5 Tract Name: aximum Rate: $175.00 A Proposed Rate: $175.00 Tract Numbers: Signet Series 20882-00 20882-01 20882-02 20882-03 Zone No. 6 (4) Maximum Rate: $103.22 Proposed Rate: $103.22 Tract Name: Tract Numbers: Woodcrest Country 21561-00 22208-00 (4) Beginning Fiscal Year 2009-2010, the base rate for Zone 6 was $95.00. Each year thereafter, beginning Fiscal Year 2010-2011 the maximum rate as approved by the property owners is annually adjustable by the lesser of the percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside -Orange County Area, for the previous calendar year or 5%. For Fiscal Year 2014-2015 the adjustment is 1.08%, the percentage increase in the CPI. Zone No. 7 Maximum Rate: $89.00 Proposed Rate: $89.00 Tract Name: Tract Numbers: Ridgeview 20735-07 20735-08 20735-09 20881-00 21764-00 Zone No. 8 Maximum Rate: $175.00 Proposed Rate: $175.00 Tract Name: Tract Numbers: Village Grove 21672-01 21672-02 21672-03 21672-04 21673-00 21637-01 21637-02 21673-03 21674-00 21674-01 21674-02 21674-03 21675-00 21675-01 21675-02 21675-03 21675-04 21675-05 21675-06 Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Engineer's Annual Levy Report for Fiscal Year 2014-2015 Page 6 District Services and Charges Section 3 Zone No. 9 Maximum Rate: $46.00 Proposed Rate: $46.00 Tract Name: Tract Numbers: Rancho Solana 22593-00 22593-01 22593-02 Zone No. 10 Maximum Rate: $116.00 Proposed Rate: $116.00 Tract Name: Martinique Tract Numbers: 23128-00 Zone No. 11 Maximum Rate: $175.00 Proposed Rate: $175.00 Tract Name: Tract Numbers: Meadow View 21675-00 Zone No. 12 i Maximum Rate: $116.00 Proposed Rate: $70.00 Proposed Rate: $116.00 Tract Name: Tract Numbers: Temeku Hills 23371-00 23371-01 23371-02 23371-03 23771-04 23771-05 Vintage Hills 22715-00 22715-01 22715-02 22716-00 22716-01 22716-02 22716-03 28482-01 28482-02 28482-03 22716-04 22915-00 22915-01 22915-02 22915-03 22916-00 22916-01 22916-02 22916-03 Zone No. 13 Maximum Rate: $46.00 Proposed Rate: $46.00 Tract Name: Tract Numbers: Presley Development 23267-00 23267-01 23267-02 23267-03 23267-04 26861-00 26861-01 26861-02 26861-03 Zone No. 14 Maximum Rate: $89.00 Proposed Rate: $89.00 Tract Name: Tract Numbers: Morrison Homes 22148-00 Zone No. 15 Maximum Rate: $175.00 Proposed Rate: $175.00 Tract Name: Tract Numbers: Barclay Estates 25004-01 Zone No. 16 Maximum Rate: $175.00 Proposed Rate: $175.00 Tract Name: Tract Numbers: Tradewinds 23125-00 23125-01 23125-02 23125-03 Zone No. 17 Maximum Rate: $46.00 Proposed Rate: $46.00 Tract Name: Monte Vista { 28309-00 Tract Numbers: one No. 18 Maximum Rate: $70.00 Proposed Rate: $70.00 Tract Name: Tract Numbers: Tract Numbers: Temeku Hills 23371-00 23371-01 23371-02 23371-03 23771-04 23771-05 23371-06 28510-03 23371-07 23371-08 23371-09 23371-10 23371-11 23371-14 28482-00 28482-01 28482-02 28482-03 28526-00 29033-00 one No. 19 1 ',1 � :.• 5.00 Proposed Rate: $225.00 Tract Name: Tract Numbers: Chantemar 28510-00 28510-01 28510-02 28510-03 Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Engineer's Annual Levy Report for Fiscal Year 2014-2015 Page 7 District Services and Charges Section 3 Zone No. 20 Maximum Rate: $175.00 Proposed Rate: $175.00 Tract Name: Tract Numbers: Crowne Hill 23143-00 23143-02 23413-03 23413-04 23413-01 23413-03 23413-04 23413-06 23413-07 23413-08 23413-09 23413-10 23413-11 Zone No. 21 Maximum Rate: $129.00 200.00 Proposed Rate: $129.00 Tract Name: Tract Numbers: Harveston 29928 29928-01 29928-02 29928-03 29929 29929-01 30088 30667 30667- Vail Ranch Gated Community 28832-00 30264-05 30264-06 30264-07 30669-01 30669-02 31053 31053-01 31053-02 31053-03 32436 Vail Ranch Residential 23173-00 23173-01 23173-02 23174-03 23174-04 23174-05 23173-03 23174-06 23173-04 28480-00 23174-01 23174-02 Zone No. 22 Maximum Rate: $116.00 Proposed Rate: $116.00 Tract Name: Tract Numbers: Sutton Place 29286-00 Zone No. 23 Maximum Rate: $20.00 Proposed Rate: $20.00 Tract Name: Tract Numbers: Pheasant Run 19872 19872-01 19872-02 19872-03 19872-04 19872-05 Zone No. 24 Maximum Rate: $100.00 Proposed Rate: $100.00 200.00 Tract Name: Tract Numbers: Tract Numbers: Harveston 29928 29928-01 29928-02 29928-03 29929 29929-01 30088 30667 30667- 23209 01 30667-02 30667-03 30668 30668-01 30668-02 30669 30264-05 30264-06 30264-07 30669-01 30669-02 31053 31053-01 31053-02 31053-03 32436 30264-12 30264-13 30264-14 32436-01 32437 32437-01 32437-02 32437-03 34698 Harveston Ashville 1 31276 Harveston Ashville II 32104 Harveston Condos 32169 32170 Zone No. 25 aximum Rate: 200.00 Proposed Rate: $200.00 Tract Name: Tract Numbers: Wolf Creek 29798 29798-01 29798-02 29798-03 29798-04 29798-05 29798-06 29798- Serena Hills 23209 30264-0130264-0230264-03 30264-04 Zone No. 26 di Ma Maximum Rate: $270.00 Proposed Rate: $270.00 Tract Name: Tract Numbers: Traditions/Gallery Homes 29133 Zone No. 27 Maximum Rate: $70.00 Proposed Rate: $70.00 Tract Name: Tract Numbers: Avondale 26828 26828-01 26828-02 Zone No. 28 4— Maximum Rate: $129.00 Proposed Rate: $129.00 Tract Name: Tract Numbers: Wolf Creek 29798 29798-01 29798-02 29798-03 29798-04 29798-05 29798-06 29798- 07 29798-08 29798-09 30264 30264-0130264-0230264-03 30264-04 30264-05 30264-06 30264-07 30264-08 30264-09 30264-10 30264-11 30264-12 30264-13 30264-14 30264-15 31898 33125 32319 33124 Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Engineer's Annual Levy Report for Fiscal Year 2014-2015 Page 8 District Services and Charges Section 3 Zone No. 29 (5) Maximum Rate: $368.42 Proposed Rate: $368.42 Tract Name: Tract Numbers: Gallery Portraits 31344-00 (0) Beginning Fiscal Year 2006-2007, the base rate for Zone 29 was $315.00. Each year thereafter, beginning Fiscal Year 2007-2008 for Zone 29 the maximum rate as approved by the property owners is annually adjustable by the lesser of the percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside -Orange County Area, for the previous calendar year or 5%. For Fiscal Year 2014- 2015 the adjustment is 1.08%, the percentage increase in the CPI. Zone No. 30 (6)(7) Maximum Rate: $129.00 Proposed Rate: $129.00 Tract Name: Tract Numbers: Valdemosa 25004 (6) The maximum rate for Zone 30 was $129.00, but will not be levied for Fiscal Year 2014-2015. (7) Beginning Fiscal Year 2010-2011, Zone 30 elected to maintain its own perimeter landscaping under the existing Homeowner's Association ("HOA"). As a result the Zone will not be levied under Service Level C for Fiscal Year 2014-2015. Zone No. 31 (8)(9) Maximum Rate: $30.40 Proposed Rate: $30.40 Tract Name: Tract Numbers: Roripaugh Ranch TBD (8) Beginning Fiscal Year 2006-2007, the base rate for Zone 31 was $26.00. Each year thereafter, beginning Fiscal Year 2007-2008 for Zone 31, the maximum rate as approved by the property owners is annually adjustable by the lesser of the percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside -Orange County Area, for the previous calendar year or 5%. For Fiscal Year 2014- 2015 the adjustment is 1.08%, the percentage increase in the CPI. (9) The maximum rate for Zone #31 is $30.40, but will not be levied for Fiscal Year 2014-2015. Zone 31 elected to have its perimeter landscaping maintained by a Homeowner's Association ("HOA"). As a result the Zone will not be levied under Service Level C for Fiscal Year 2014-15. Zone No. 32 (10)(11) Maximum Rate: $695.58 Proposed Rate: $695.58 Tract Name: Tract Numbers: Vinyard View 23103-2 (10) Beginning Fiscal Year 2008-2009, the base rate for Zone 32 was $640.00. Each year thereafter, beginning Fiscal Year 2009-2010 for Zone 32, the maximum rates as approved by the property owners are annually adjustable by the lesser of the percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside -Orange County Area, for the previous calendar year or 5%. For Fiscal Year 2014- 2015 the adjustment is 1.08%, the percentage increase in the CPI. (il) The maximum rate for Zone 32 is $695.58, but will not be levied for Fiscal Year 2014-2015. Zone 32 elected to have its perimeter landscaping maintained by a Homeowner's Association ("HOA"). As a result the Zone will not be levied under Service Level C for Fiscal Year 2014-15. Service Level R, Road Maintenance — provides funding for construction, improvement, service and maintenance of unpaved public streets and roads within specific areas of the District. The services provided may include, but are not limited to: renovation or restoration due to damage; flood and drainage control; repairs and re -grading; and upgrades of the existing areas as required for unpaved roads. All parcels identified within Service Level R share in the cost of the services provided. The costs associated with the services are spread among all parcels within various areas ("rate levels") of Service Level R in accordance with the Rate and Method of Apportionment for the service level. Service Level R currently has one (1) active rate level. The area for Rate Level R-2 has been fully paved and therefore an assessment is currently not required. Only the parcels within each of the two (2) boundary areas will be charged for the costs associated with servicing and maintaining the roads and streets in the area. • Rate Level R-1 —This rate level consists of fifty-five (55) assessable parcels that have direct access to roads or streets that are serviced and maintained through the District. This rate level provides funding for servicing and maintenance of: Kimberly Lane; Greenwood Lane; Liefer Road; Gatlin Road; and Pala Vista. A total of 1.546 miles of roads are serviced and maintained in this area. The current maximum rates and charges R-1 are $115.26 per single family residential lot and $57.62 per vacant residential lot, and shall be applied at the maximum rates for developed and undeveloped residential parcels within R-1 for Fiscal Year 2014-2015. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 9 Engineer's Annual Levy Report for Fiscal Year 2014-2015 District Services and Charges • Rate Level R-2 — This rate level consists of forty (40) assessable parcels that have direct access to Santiago Road. This area has been fully paved and no longer requires service under this District. Refuse/Recycling Collection — provides for the operation and administration of the refuse collection program including recycling services for all developed residential homes (or "Household") within the District. The rate and charges for Fiscal Year 2014-2015 Refuse/Recycling Collection is $244.20 per Household and will be applied to all parcels that have been identified as developed residential homes. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 10 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Section 4 Changes to District ALBER T A. WEBB ASSOCIATES Changes to the District Changes or modifications to the District structure, if any, could include, but are not limited to: changes or expansion in the existing improvements or in the types of services provided; addition of new services or Service Levels; restructuring of the current Service Levels; inclusion of parcels into the District or Service Levels; or revisions in the method of apportionment. Changes or modifications within the District that may affect the levy are outlined in the following. ■ Notable Modifications To The District On March 4, 1997, the voters of Temecula approved a Special Tax to fund citywide community services. This Special Tax replaced two existing Service Levels, previously charged through the Community Services District. • Community Services, Parks, and Recreation — that provided for the maintenance, service and operation of all public parks and recreation services within the City. • Service Level A, Arterial Street Lighting and Medians — that provided servicing, operation, and maintenance of traffic signals, street lighting and landscaped medians along arterial streets. Beginning in Fiscal Year 1997-1998 these two Service Levels were replaced by the Special Tax and are no longer charged through the District. Service Level R • Rate Level R-2 – As of Fiscal Year 2008-2009 the streets have been fully paved and there is no longer any need to assess for unpaved road maintenance. ■ Proposed Modifications Of The District For Fiscal Year 2014-2015 The most notable modification to the District for Fiscal Year 2014-2015 is related to the addition of improvements and expansion of existing services as a result of new development. When a new residential tract is developed, the District accepts additional improvements for maintenance and servicing. Along with acceptance of the improvements, the parcels within those tracts are included in the appropriate Service Levels. The improvements and services for Service Levels B and C are typically tract or development specific and therefore, all parcels within a tract or development are included in these two Service Levels when the District accepts the improvements. Additionally, individual residential parcels are included in the Refuse/Recycling Collection when a new single family residential unit is identified and service is ordered. Service Level B There were no additional inclusions or modifications to Service Level B for Fiscal Year 2014-2015. Service Level C There are no new inclusions to Service Level C (Perimeter Landscaping), proposed for the Fiscal Year 2014-2015. Service Level R There are no new inclusions to Service Level R (Road Maintenance), proposed for Fiscal Year 2014-2015. Refuse/Recycling Collection A total of approximately 282 newly developed residential parcels have been identified and added to Refuse/Recycling Collection for Fiscal Year 2014-2015. These new residential parcels are identified each year and included in Refuse/Recycling Collection based upon the waste hauler's updated service records. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 11 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Changes to the District Section 4 The rate for Fiscal Year 2014-2015 for Refuse/Recycling Collection is $244.20 per residential parcel. For Fiscal Year 2013-2014, the rate and charge for this service was $238.04. For more information, please refer to the Section 2. The costs for the District represent actual service costs, as provided in the City's franchise agreement with CR&R. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 12 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Section 5 Method of Apportionment ALBER T A. WEBB ASSOCIATES Method of Apportionment Section 5 The cost to provide services within the District will be fairly distributed among each eligible property. Service Level B (Residential Street Lighting): The following is the formula used to calculate each property's Service Level B charges by the per parcel/unit (residential "lot/unit") method. Total Balance to Levy (Budgeted) / (Total Residential Lots + Assigned Condominium Units) = Parcel Charge Service Level C (Perimeter Landscaping and Slopes); and Refuse/Recycling Collection: The following is the formula used to calculate each property's District charges by the per parcel (residential "lot") method. Total Balance to Levy (Budgeted) / Total Residential Lots (in Service Level) = Parcel Charge Service Level R (Roads): The Charge Per Levy Unit for Service Level R is based on a Parcel Development Unit (PDU), which is similar to a per parcel charge, but makes a distinction between developed and undeveloped parcels. Parcel Development Units = 1.0 for Developed Parcels Parcel Development Units = 0.5 for Undeveloped Parcels Total Balance to Levy / Total Parcel PDU (in rate Level) = Parcel Charge The following tables reflect the levy calculations for each Service Level. Table 5-1 Parcel Charge Calculations Service Level B Property Type Charge per Parcel/Unit x Parcel/Unit Parcel/Unit = Charge Multiplier Single Family Residential Lot Vacant Residential Lot Assigned Condominium Units (12) $25.68 $25.68 $25.68 $25.68 $25.68 $12.84 1.00 Per Parcel 1.00 Per Parcel 0.50 Per Parcel/Unit (12) Defined as Assigned Condominium Units in Service Level B for which the interior streetlights are privately maintained however, the Assigned Condominium Units benefit from perimeter or collector street lighting funded by Service Level B. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 13 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Method of Apportionment Table 5-2 Parcel Charge Calculations for Service Level C Section 5 Property Type and Zone Charge per Parcel Parcel/Unit x Parcel = Charge Multiplier Residential Lot Zone No. 1 1.00 Residential Lot Zone No. 2 1.00 Residential Lot Zone No. 3 1.00 Residential Lot Zone No. 4 1.00 Residential Lot Zone No. 5 1.00 Residential Lot Zone No. 6 (13) 1.00 Residential Lot Zone No. 7 1.00 Residential Lot Zone No. 8 1.00 Residential Lot Zone No. 9 1.00 Residential Lot Zone No. 10 1.00 Residential Lot Zone No. 11 1.00 Residential Lot Zone No. 12 1.00 Residential Lot Zone No. 13 1.00 Residential Lot Zone No. 14 1.00 Residential Lot Zone No. 15 1.00 Residential Lot Zone No. 16 1.00 Residential Lot Zone No. 17 1.00 Residential Lot Zone No. 18 1.00 Residential Lot Zone No. 19 1.00 Residential Lot Zone No. 20 1.00 Residential Lot Zone No. 21 1.00 Residential Lot Zone No. 22 1.00 Residential Lot Zone No. 23 1.00 Residential Lot Zone No. 24 1.00 Residential Lot Zone No. 25 1.00 Residential Lot Zone No. 26 1.00 Residential Lot Zone No. 27 1.00 Residential Lot Zone No. 28 1.00 Residential Lot Zone No. 29 1131 1.00 Residential Lot Zone No. 30 (14) 1.00 Residential Lot Zone No. 31 (13)1151 1.00 Residential Lot Zone No. 32 (13)1151 1.00 $116.o0 $89.00 $116.00 $46.00 $175.00 $103.22 $89.00 $175.00 $46.00 $116.00 $175.00 $116.00 $46.00 $89.00 $175.00 $175.00 $46.00 $70.00 $25.00 $175.00 $129.00 $116.00 $20.00 $100.00 $200.00 $270.00 $70.00 $129.00 $368.42 $129.00 $30.40 $695.58 $116.00 $89.00 $116.00 $46.00 $175.00 $103.22 $89.00 $175.00 $46.00 $116.00 $175.00 $116.00 $46.00 $89.00 $175.00 $175.00 $46.00 $70.00 $25.00 $175.00 $129.00 $116.00 $20.00 $100.00 $200.00 $270.00 $70.00 $129.00 $368.42 $129.00 $30.40 $695.58 Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel Per Parcel 111) Beginning Fiscal Year 2007-2008 for Zones 29 and 31, and beginning Fiscal Year 2009-10 for Zones 6 and 32, the maximum rates as approved bythe property g g g g pp p p Y o wners are annually adjustable by the lesser of the percentage increase in the US Department of Labor, Bureau of Labor Statistics, Consumer Price Index ("CPI") of All Urban Consumers for the Los Angeles -Riverside -Orange County Area, for the previous calendar year or 5%. (14) Beginning Fiscal Year 2010-2011, Zone 30 has elected to maintain its own perimeter landscaping under the existing Homeowner's Association ("HOA"). As a result the Zone will not be levied under Service Level C for Fiscal Year 2014-2015. (15) Zones 31 and 32 Zone 31 elected to have the perimeter landscaping maintained by a Homeowner's Association ("HOA"). As a result the Zones will not be levied under Service Level C for Fiscal Year 2014-15. Temcula Services District (Service Level B, C, R and Refuse /Recycling Collection) Page 14 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Method of Apportionment Table 5-3 Parcel Charge Calculations for Service Level R Section 5 Charge per Parcel Property Type and Zone Parcel/Unit x Parcel = Charge Multiplier Single Family Residential Lot R-1 Vacant Residential Lot R-1 1.00 0.50 $115.26 $115.26 $115.26 $57.64 Per Parcel Per Parcel Table 5-4 Parcel Charge Calculations for Refuse/Recycling Collection Property Type (16) Charge per Parcel Parcel/Unit x Parcel = L Charge A Multiplier Single Family Residential Lot 1.00 $244.20 (16) Developed residential parcels identified by CR&R for which refuse collections are available. $244.20 Per Parcel Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 15 Engineer's Annual Levy Report for Fiscal Year 2014-2015 Section 6 FY 2014-15 Tax Roll AL BER T A. WEBB ASSOCIATES FY 2014-2015 Tax Roll Section 6 Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the County Assessor's map for the year in which this report is prepared. A listing of parcels within this District, along with the charges, is available for viewing in the City Clerk's office. Temecula Services District (Service Level B, C, R and Refuse/Recycling Collection) Page 16 Engineer's Annual Levy Report for Fiscal Year 2014-2015 ALBERT A. WEBB ASSOCIATES 9rte414 I ! [to -ti 4 if ? Gni LPA �3V11.f3 Y i iJ� L. Item No. 23 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: Board of Directors FROM: Aaron Adams, General Manager DATE: June 10, 2014 SUBJECT: Adoption of the Fiscal Year 2014-15 TCSD Annual Operating Budget PREPARED BY: Jennifer Hennessy, Director of Finance Heidi Schrader, Senior Management Analyst RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS BACKGROUND: The proposed Fiscal Year 2014-15 Temecula Community Services District (TCSD) Annual Operating Budget includes the operation and maintenance of district -wide parks and recreation facilities. Rates and charges are also established for residential street lighting, slope maintenance, recycling and refuse collection, and emergency road maintenance. On May 21, 2014, the Board of Directors and City Council held a workshop to review and discuss the proposed TCSD operating budgets. At that time, the Board of Directors and City Council did not request any fiscal modifications to the budget. It was recommended, however, that each cost center be reviewed within the upcoming fiscal year to ensure that fees are in line with services provided and that the cost centers are being managed in as efficient and effective a manner as possible. Within the upcoming year, staff will be conducting an expenditure and fee analysis to develop a pro forma for each cost center and will provide recommendations for modifications to the Board of Directors. TEMECULA COMMUNITY SERVICES DISTRICT (TCSD) BUDGET OVERVIEW: TCSD Revenues: Overall, a $343,954, or 1.9% increase in revenues is projected for TCSD. The Fiscal Year 2014-15 revenue estimate for TCSD is $18,718,242 and includes: Citywide Operations: Revenue estimates include an increase of $83,528, primarily due to contract class revenue as a result of a robust recreation program as well as the reopening of the Temecula Community Center (TCC) and the Jefferson Recreation Center (JRC). There is also a net increase of $23,626 in Community Services District Funding from the General Fund (formerly called REST) due to utilizing TCSD fund balance in the prior fiscal year. There is $8,264,501 in revenue projected for Citywide Operations, segregated in to the following cost centers: • General Operations $4,474,026 • Senior Center $88,594 • Community Recreation Center $184,206 • Recreation $305,609 • Temecula Community Center $55,096 • Temecula History Museum $82,447 • Aquatics $366,210 • Sports $431,825 • Temecula Children's Museum $174,709 • Community Theater $578,034 • Cultural Arts $83,818 • Harveston Center $100,842 • Civic Center Conference Center $40,962 • Human Services $46,899 • Jefferson Recreation Center $14,567 • Contract Classes $1,236,657 Service Level B — Residential Street Lighting: This service level includes operational, administrative, maintenance and utility costs of residential street lights. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. The proposed rate of $25.68 annually per property owner has not been increased from last fiscal year. Of the total Service Level B revenue, $370,548 consists of funding from the General Fund (formerly called R.E.S.T.). There is a $34,716 revenue increase due to utilizing Service Level B fund balance in Fiscal Year 2013-14. There is $1,011,932 in revenue projected for Service Level B. Service Level C — Landscape/Slope Maintenance: This service level includes operational, administrative, maintenance and utility costs for all perimeter landscaping and slope maintenance areas. Service Level C assesses only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance, and are separated into 32 zones. The rate levels for Zones 6 and 29 are subject to a Consumer Price Index — Urban Consumers (CPI -U) annual inflator while all other rate levels will not increase from last fiscal year. Zones 30-32 will not be assessed, as the property owners have elected to keep the landscaping maintained by the respective Homeowner's Associations (HOA). There is a reduction in revenue of $107, which is primarily due to a reduction in investment interest. There is $1,586,952 in revenue projected for Service Level C. Service Level D — Refuse and Recycling: These service levels include operational and administrative costs of the recycling and refuse collection services for all residential households. For Fiscal Year 2014-15 the rate will be $244.20 which is a $6.17 annual increase from last fiscal year. Per our Franchise Agreement with CR&R, the CPI, DFCI, and changes to the land- fill tipping fee will cause our Service Level D rate and charge to change. This plus anticipated grant funding, has led to a projected increase of $238,296. There is $6,812,096 in revenue projected for Service Level D. Service Level R — Unpaved Road Maintenance: This service level includes operational, administrative, construction and maintenance costs for certain unpaved roads that become inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.26, and for an unimproved parcel is $57.62. For Fiscal Year 2014-15 the maximum assessment will be charged in order to provide the services as needed. There is a slight increase in revenues of $40 due to an increase in anticipated investment interest. There is $5,572 in revenue projected for Service Level R. Service Level L — Harveston Lake Park Maintenance: This service level includes operational, administrative, and maintenance costs for the Lake Park in the Harveston Development. There is a slight increase of $2,202 due to 1% increase in the rate assessed. There is $236,632 in revenue projected for Service Level L. Library: There is a $14,721 decrease in revenue due to moving all contract class revenue to a new cost center. The total Fiscal Year 2014-15 Library Funding from the General Fund is $649,932. The total projected revenue for the Library Fund is $788,557. Intern Fellowship Program: In previous years, this program was funded with a Federal Grant administered by the County of Riverside. The City did not receive a grant this year, but has transferred $12,000 from the General Fund to hire participants and maintain this valuable program. TCSD Expenditures: The proposed budget for all Community Services District programs and service levels reflects a $81,734, or .42%, increase in total expenditures from the current year budget. Below is a summary of significant items: Citywide Operations: Citywide Operations have stayed virtually flat, with a net increase in expenditures of $49. There is a proposed $8,345,889 in expenditures in Citywide Operations, segregated into the following cost centers: • General Operations $1,779,201 • Senior Center $332,642 • Community Recreation Center $613,756 • Recreation $655,399 • Temecula Community Center $202,155 • Temecula History Museum $277,896 • Aquatics $733,646 • Sports $611,709 • Temecula Children's Museum $200,419 • Community Theater $1,175,673 • Cultural Arts $351,978 • Harveston Center $174,122 • Civic Center Conference Center $67,072 • Human Services $175,835 • YMCA Facility $10,000 • Jefferson Recreation Center $55,299 • Contract Classes $929,087 Service Level B: Service Level B Operations have stayed virtually flat, with a $123 net increase due to personnel costs. There is a proposed $1,011,932 in expenditures in Service Level B. Service Level C: There is excess fund balance of approximately $487,593 which is programmed to be used for one time projects like rehabilitation and tree removal within the respective zones. This is $29,211 less than in the previous year. There is a proposed $2,074,545 in expenditures in Service Level C. Service Level D: There is an anticipated increase of $64,893, primarily in waste hauling costs from CR&R. There is a proposed $6,802,406 in expenditures in Service Level D. Service Level R: Service Level R expenditures are projected to remain the same as Fiscal Year 2013-14. Expenditure levels are generally dictated by weather, with the projection based on a rainy season. There is a proposed $9,650 in expenditures in Service Level R. Service Level L: There is a slight increase of $160 due to higher personnel costs. There is a proposed $239,322 in expenditures in Service Level L. Library: There is a $46,506 increase due to increased information technology improvements, which include projected increased Information Technology support and replacement of the library firewall in order to protect technology equipment. There is a proposed $868,555 in expenditures for the Library. Intern Fellowship Program: The City will be using $12,000 to hire participants and maintain this valuable program. There is $12,000 of expenditures projected for the Intern Fellowship Program. TCSD Fund Balance: Available fund balance has been used over the past several fiscal years to fund operations and maintenance costs. The Proposed Fiscal Year 2014-15 Budget continues to utilize surplus fund balance in the following amounts: • Citywide Operations $81,388 • Service Level "C" $487,593 • Service Level "R" $4,078 • Service Level "L" $2,690 • Library $79,998 FISCAL IMPACT: The services provided by the District are funded by the special tax that was approved by the voters as Measure C on March 1997, the contribution from the City's General Fund, user fees and the rates and charges assessed to property owners are to be approved during a Public Hearing held on June 10, 2014. ATTACHMENTS: 1. Resolution 2. Fiscal Year 2014-15 Proposed Annual Operating Budget - TCSD RESOLUTION NO. CSD 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the Fiscal Year 2014-15 Temecula Community Services District (TCSD) operating budget is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the General Manager. C. The Board of Directors must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The Board of Directors must authorize any increase in regular personnel positions above the level indicated in the final budget. The General Manager may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. E. The General Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Board of Directors action. F. The General Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require Board of Directors action, except that the General Manager may approve change orders on Public Works contracts approved by the Board in amounts up to the project contingency established by the Board. G. Pursuant to Section 3.28.130 of the Municipal Code, the General Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the General Manager may approve change orders on purchases of supplies and equipment approved by the Board in amounts up to the contingency established by Board. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. I. Appropriations and Revenue Estimates for grant funded programs for Fiscal Year 2013-14 which have not been expended or encumbered, are hereby carried over for the applicable grant program to the Fiscal Year 2014-15. Section 3. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 4. Outstanding encumbrances shown on the District books at June 30, 2014, are hereby appropriated for such contracts or obligations for fiscal year 2014-15. Section 5. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the District; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Temecula Community Services District of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Finance Director. Section 6. The Board Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 10th day of June, 2014. Jeff Comerchero, President ATTEST: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk/Acting Board Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 14- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary 41/114".1. '12 j �•vrrnl.I Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE 2013-14 2012-13 Current Actuals Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget Revenues by Fund Fund 190 Citywide Operations 7,447,165 8,180,973 8,264,501 83,528 1.02% Fund 192 Service Level B 937,376 977,216 1,011,932 34,716 3.55% Funds 501-530 Service Level C 1,622,000 1,587,059 1,586,952 (107) -0.01% Fund 194 Service Level D 6,489,699 6,573,800 6,812,096 238,296 3.62% Fund 195 Service Level R 5,748 5,532 5,572 40 0.72% Fund 196 Service Level L 233,272 234,430 236,632 2,202 0.94% Fund 197 Library 749,561 803,278 788,557 (14,721) -1.83% Fund 375 Intern Fellowship 5,001 12,000 12,000 0.00% Total Revenues and Other Sources 17,489,822 18,374,288 18,718,242 343,954 1.87% Expenditures by Fund Fund 190 Citywide Operations 7,785,550 8,345,840 8,345,889 49 0.00% Fund 192 Service Level B 954,342 1,011,809 1,011,932 123 0.01% Funds 501-530 Service Level C 1,604,391 2,103,863 2,074,545 (29,318) -1.39% Fund 194 Service Level D 6,495,230 6,737,513 6,802,406 64,893 0.96% Fund 195 Service Level R 1,772 9,650 9,650 0.00% Fund 196 Service Level L 218,787 239,162 239,322 160 0.07% Fund 197 Library 789,801 822,049 868,555 46,506 5.66% Fund 375 Intern Fellowship 22,320 12,679 12,000 (679) -5.36% Total Expenditures and Other Financing Uses 17,872,193 19,282,565 19,364,299 81,734 0.42% Excess of Revenues Over (Under) Expenditures (382,371) (908,277) (646,057) 262,220 -28.87% Fund Balance, Beginning of Year 2,814,400 2,432,029 1,523,752 (908,277) -37.35% Fund Balance, End of Year 2,432,029 1,523,752 877,695 (646,057) -42.40% Fund Description The Temecula Community Services District is a separate governmental entity created to provide Parks and Recreation services as well as the maintenance of parks and facilities, residential street lights, slopes, refuse and recycling, maintenance of rural roads, lake park maintenance, library services and intern fellowship opportunities. Analysis / Comments Analysis of each of the funds is detailed in the following schedules. Overall revenues are increasing as a result of citywide, Service Level B and Service Level D operations. Expenditures are also increasing primarily due to Service Level D and the Library Fund. 153 E Annual Operating Budget Fiscal Year 2014-15 EXPENDITURE SUMMARY BY CATEGORY Fund Citywide Operations Citywide Recreation Senior Center Community Recreation Center Recreation Temecula Community Center Temecula History Museum Aquatics Sports Temecula Children's Museum Community Theater Cultural Arts Harveston Community Center Conference Center Human Services YMCA Facility Jefferson Recreation Center Contract Classes Service Levels Service Level B Service Level C Service Level D Service Level R Service Level L Library Intern Fellowship Program Total Personnel Operations & Maintenance Total $ 827,154 $ 952,047 $ 1,779,201 253,970 78,672 332,642 410,500 203,256 613,756 348,880 306,519 655,399 149,452 52,703 202,155 201,998 75,898 277,896 510,216 223,430 733,646 527,826 83,883 611,709 124,879 75,540 200,419 770,597 405,076 1,175, 673 117,978 234,000 351,978 78,866 95,256 174,122 60,322 6,750 67,072 124,752 51,083 175,835 10,000 10,000 32,799 22,500 55,299 148,107 780,980 929,087 Total 4,688,296 3,657,593 8,345,889 10,832 119,518 94,800 21,422 55,560 12,000 $ 5,002,428 154 1,001,100 1,955,027 6,707,606 9,650 217,900 812,995 1,011,932 2,074,545 6,802,406 9,650 239,322 868,555 12,000 $ 14,361,871 $19,364,299 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Description Revenues by Department General Operations Senior Center Community Recreation Center Recreation Temecula Community Center Temecula History Museum Aquatics Sports Temecula Children's Museum Community Theater Cultural Arts Harveston Center Civic Center Conference Center Human Services Jefferson Recreation Center Contract Classes 2012-13 2013-14 Current Actuals Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget 3,718,182 4,502,472 4,474,026 (28,446) -0.63% 180,264 123,610 88,594 (35,016) -28.33% 357,748 228,449 184,206 (44,243) -19.37% 695,276 1,277,260 305,609 (971,651) -76.07% 221,093 77,638 55,096 (22,542) -29.03% 87,390 91,869 82,447 (9,422) -10.26% 378,047 373,620 366,210 (7,410) -1.98% 330,148 324,642 431,825 107,183 33.02% 240,413 217,283 174,709 (42,574) -19.59% 692,971 704,312 578,034 (126,278) -17.93% 153,528 131,088 83,818 (47,270) -36.06% 340,808 57,975 100,842 42,867 73.94% 28,559 26,000 40,962 14,962 57.55% 22,738 44,755 46,899 2,144 4.79% - 14,567 14,567 0.00% - 1,236,657 1,236,657 0.00% Total Revenues and Other Sources 7,447,165 8,180,973 8,264,501 83,528 1.02% Expenditures by Department General Operations 1,641,664 1,997,518 1,779,201 (218,317) -10.93% Senior Center 379,603 334,537 332,642 (1,895) -0.57% Community Recreation Center 672,304 602,471 613,756 11,285 1.87% Recreation 971,645 1,450,224 655,399 (794,825) -54.81% Temecula Community Center 288,000 91,201 202,155 110,954 121.66% Temecula History Museum 273,915 274,131 277,896 3,765 1.37% Aquatics 693,921 741,594 733,646 (7,948) -1.07% Sports 386,795 452,621 611,709 159,088 35.15% Temecula Children's Museum 305,389 188,197 200,419 12,222 6.49% Community Theater 1,151,312 1,225,373 1,175,673 (49,700) -4.06% Cultural Arts 434,430 427,120 351,978 (75,142) -17.59% Harveston Center 368,996 235,851 174,122 (61,729) -26.17% Civic Center Conference Center 47,303 50,671 67,072 16,401 32.37% Human Services 154,672 174,848 175,835 987 0.56% YMCA Facility 15,601 10,000 10,000 0.00% Jefferson Recreation Center - 89,483 55,299 (34,184) -38.20% Contract Classes - 929,087 929,087 0.00% Total Expenditures and Other Financing Uses 7,785,550 8,345,840 8,345,889 49 0.00% Excess of Revenues Over (Under) Expenditures (338,385) (164,867) (81,388) 83,479 -50.63% Fund Balance, Beginning of Year 684,640 346,255 181,388 (164,867) -47.61% Fund Balance, End of Year 346,255 181,388 100,000 (81,388) -44.87% 155 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Fund Description Citywide Operations reflects the collection of the Special Tax (Measure C) charged to households for recreation programs as well as fees for classes and activities. Accounts for facility operations, maintenance, and community recreation programs. Measure C was approved by residents in 1997 at a rate of $74.44 per parcel for the purpose of maintaining the City's parks, recreation facilities, arterial street lighting and traffic signals. Analysis/Comments The Special Tax is not sufficient to cover all expenditures related to community recreation, therefore the General Fund contributes resources to augment revenues within this fund. The amount of the contribution in FY 2014-15 is $4,074,216. Revenues are projected to increase by $83,528, primarily due to contract class revenue as a result of a robust community recreation program, as well as the opening of the Temecula Community Center which was closed for renovation in Fiscal Year 2013-14 and a full year of operations at the Jefferson Recreation Center. 156 .,6,-,,m Annual Operating Budget Fiscal Year 2014-15 Taxes and Franchises Special Tax (Measure C) REVENUE SUMMARY BY SOURCE 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget $ 1,935,943 $ 1,863,180 $ 1,861,767 $ (1,413) -0.08% Licenses, Permits and Service Charges Recreation Funding from General Fund 3,141,080 4,050,590 4,074,216 23,626 0.58% Contract Classes 861,859 876,400 1,029,400 153,000 17.46% Classes/Activities 85,803 85,178 82,950 (2,228) -2.62% Facility Rentals 426,536 380,203 336,196 (44,007) -11.57% Aquatics 169,589 161,825 162,525 700 0.43% Museum Admissions 160,415 137,290 145,000 7,710 5.62% Theater Admissions 288,468 299,650 253,627 (46,023) -15.36% Sports Leagues and Tournaments 196,157 209,642 198,967 (10,675) -5.09% Day Camps 152,585 113,560 113,560 - 0.00% Development Fees 6,571 2,413 2,413 100.00% Fines and Forfeitures - - 2,400 2,400 100.00% Use of Money and Property Investment Interest 3,455 400 - (400) -100.00% Lease/Rental lncome 1 - 0.00% Intergovernmental Revenues Interstate Dance Grant 10,000 - 0.00% Reimbursement From Capital Improvement Program 3,494 1,500 500 (1,000) -66.67% Other 446 - 0.00% Miscellaneous Revenue 4,763 1,555 980 (575) -36.98% Total Revenues and Other Sources $ 7,447,165 $ 8,180,973 $ 8,264,501 157 83,528 1.02% Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE 2013-14 2012-13 Current Actuals Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget Revenues by Source Licenses, Permits and Service Charges Assessments 643,759 641,384 641,384 - 0.00% Funding From General Fund 293,365 330,000 370,548 40,548 12.29% Residential Street Lighting Fees 5,832 - (5,832) -100.00% Use of Money and Property Investment Interest 252 - - - 0.00% Total Revenues and Other Sources 937,376 977,216 1,011,932 34,716 3.55% Expenditures by Category Personnel 10,791 10,709 10,832 123 1.15% Operations and Maintenance 943,551 1,001,100 1,001,100 - 0.00% Total Expenditures and Other Financing Uses 954,342 1,011,809 1,011,932 123 0.01% Excess of Revenues Over (Under) Expenditures (16,966) (34,593) - 34,593 -100.00% Fund Balance, Beginning of Year 77,466 60,500 25,907 (34,593) -57.18% Fund Balance, End of Year 60,500 25,907 25,907 - 0.00% Fund Description Service Level B reflects the collection of benefit assessments charged to property owners. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. This service level includes operational, administrative, maintenance and utility costs of residential street lights. Analysis/Comments Service Level B assessments do not have an escalator built in to account for increases in electricity and personnel costs, therefore it is necessary to subsidize revenues with a General Fund contribution. The amount of the contribution in FY 2014-15 is $370,548. The rate of $25.68 has not been increased from last fiscal year. 158 Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE 2012-13 Actuals 2013-14 Current Budget Proposed 2014-15 Budget Proposed % Change Increase From 13-14 (Decrease) Budget Revenues by Source Licenses, Permits and Service Charges Assessments 1,596,990 1,584,196 1,584,493 297 0.02% Use of Money and Property Investment Interest 7,921 2,863 2,459 (404) -14.11% Intergovernmental Revenue Grants 17,089 0.00% Total Revenues and Other Sources 1,622,000 1,587,059 1,586,952 (107) -0.01% Expenditures by Category Personnel 116,579 118,696 119,518 822 0.69% Operations and Maintenance 1,487,812 1,985,167 1,955,027 (30,140) -1.52% Total Expenditures and Other Financing Uses 1,604,391 2,103,863 2,074,545 (29,318) -1.39% Excess of Revenues Over (Under) Expenditures 17,609 (516,804) (487,593) 29,211 -5.65% Fund Balance, Beginning of Year 1,271,768 1,289,377 772,573 (516,804) -40.08% Fund Balance, End of Year 1,289,377 772,573 284,980 (487,593) -63.11% Fund Description Service Level C Fund reflects the collection of benefit assessments charged to property owners for the purpose of providing perimeter landscaping and slope maintenance throughout the city. Service Level C assesses only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance and are separated into 32 zones. The rate levels for Zones 6 and 29, are subject to a Consumer Price Index -Urban Consumers (CPI -U) annual inflator while all other rate levels will not increase. Zones 30-32 will not be assessed, as the property owners have elected to have the landscaping maintained by the respective Homeowner's Associations (HOAs). Analysis/Comments Operations for Fiscal Year 2014-15 are projected to decrease by $30,140 due to higher than average expenditures in FY 2013-14 as a result of a large tree removal project. The city will continue to spend down fund balance in select zones on additional one time tree trimming, drainage repair, irrigation controller updates and decomposed granite repair on walking paths in FY 2014-15. The rate levels for Zones 6 and 29 are subject to an annual inflator of 1.1% for Fiscal Year 2014-15. 159 Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Revenues by Source Licenses, Permits and Service Charges Assessments Recycling Program Use of Money and Property 2013-14 2012-13 Current Actuals Budget Proposed 2014-15 Budget Proposed % Change Increase From 13-14 (Decrease) Budget 6,479,796 6,541,101 6,779,150 238,049 3.64% 5,000 5,000 5,000 - 0.00% Investment Interest 4,903 700 700 - 0.00% Intergovernmental Revenues Grants 26,999 27,246 247 0.91% Total Revenues and Other Sources 6,489,699 6,573,800 6,812,096 238,296 3.62% Expenditures by Category Personnel 121,454 93,900 94,800 900 0.96% Operations and Maintenance 6,373,776 6,643,613 6,707,606 63,993 0.96% Total Expenditures and Other Financing Uses 6,495,230 6,737,513 6,802,406 64,893 0.96% Excess of Revenues Over (Under) Expenditures (5,531) (163,713) 9,690 173,403 -105.92% Fund Balance, Beginning of Year 258,329 252,798 89,085 (163,713) -64.76% Fund Balance, End of Year 252,798 89,085 98,775 9,690 10.88% Fund Description Service Level D Fund is used to collect benefit assessments charged to property owners for the purpose of providing refuse collection, recycling, and street sweeping throughout the city. In addition, Service Level D has received grants to increase recycling efforts citywide. Analysis/Comments Operations and Maintenance expenditures are increasing by $64,893 per the Franchise Agreement with CR&R, which cites the change in CPI, Diesel Fuel Component Index (DFCI), and landfill tipping fees for the increase in the waste hauling rate. An increase of $6.17 is projected to the annual rate and charge for Service Level D from $238.03 to $244.20 per residential unit beginning Fiscal Year 2014-15. The increase is due to a CPI increase of 1.1%, a DFCI decrease of 2.61% and a land -fill tipping fee increase of $0.31, as well as an increase in the number of parcels assessed. 160 111,46,-7771, Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Description 2012-13 2013-14 Current Actuals Budget Revenues by Source Licenses, Permits and Service Charges Assessments 5,676 5,532 Use of Money and Property Investment Interest Total Revenues and Other Sources 72 Proposed 2014-15 Budget Proposed % Change Increase From 13-14 (Decrease) Budget 5,532 0.00% 40 40 0.00% 5,748 5,532 5,572 40 0.72% Expenditures by Category Operations and Maintenance 1,772 9,650 9,650 0.00% Total Expenditures and Other Financing Uses 1,772 9,650 9,650 0.00% Excess of Revenues Over (Under) Expenditures 3,976 (4,118) (4,078) 40 -0.97% Fund Balance, Beginning of Year 8,873 12,849 8,731 (4,118) -32.05% Fund Balance, End of Year 12,849 8,731 4,653 (4,078) -46.71% Fund Description Service Level R Fund reflects the operational, administrative, construction and maintenance costs for certain unpaved roads that become inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.26 and for an unimproved parcel is $57.62. Analysis/Comments Expenditures and revenue are projected to remain the same as Fiscal Year 2013-14 with just a slight increase in investment interest. Activity levels are generally dictated by weather, with the expenditure level projected based on a rainy season. For Fiscal Year 2014-15 the maximum assessment will be charged in order to provide the required services. 161 Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Revenues by Source Licenses, Permits and Service Charges Assessments Harveston Lake Boat Revenue Use of Money and Property Investment Interest Total Revenues and Other Sources 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget 228,873 230,130 232,432 2,302 1.00% 2,647 3,600 3,600 0.00% 1,752 700 600 (100) -14.29% 233,272 234,430 236,632 2,202 0.94% Expenditures by Category Personnel 22,803 21,262 21,422 160 0.75% Operations and Maintenance 195,984 217,900 217,900 0.00% Total Expenditures and Other Financing Uses 218,787 239,162 239,322 160 0.07% Excess of Revenues Over (Under) Expenditures 14,485 (4,732) (2,690) 2,042 -43.15% Fund Balance, Beginning of Year 256,317 270,802 266,070 (4,732) -1.75% Fund Balance, End of Year 270,802 266,070 263,380 (2,690) -1.01% Fund Description Service Level L Fund reflects the benefit assessments charged to property owners for the purpose of maintaining the Harveston Lake Park. Expenditures include operational, administrative and maintenance costs. Analysis/Comments There is a slight increase in revenues as a result of the 1% annual inflator related to the Community Facilities District. 162 Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE 2012-13 Actuals 2013-14 Current Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget Revenues by Source Licenses, Permits and Service Charges Library Funding From General Fund 604,253 644,253 649,932 5,679 0.88% Printing and Copies 29,494 26,000 26,000 - 0.00% Facilities Rentals 20,719 18,375 18,375 - 0.00% Contracted Classes 20,000 (20,000) -100.00% Fines and Forfeitures Fines and Fees 88,998 90,000 90,000 - 0.00% Lost and Damaged Materials 4,238 3,650 3,650 - 0.00% Use of Money and Property Investment Interest 1,848 1,000 600 (400) -40.00% Miscellaneous Revenue Library Donations 11 - 0.00% Total Revenues and Other Sources 749,561 803,278 788,557 (14,721) -1.83% Expenditures by Category Personnel 50,385 55,609 55,560 (49) -0.09% Operations and Maintenance 739,416 766,440 812,995 46,555 6.07% Total Expenditures and Other Financing Uses 789,801 822,049 868,555 46,506 5.66% Excess of Revenues Over (Under) Expenditures (40,240) (18,771) (79,998) (61,227) 326.18% Fund Balance, Beginning of Year 239,009 198,769 179,998 (18,771) -9.44% Fund Balance, End of Year 198,769 179,998 100,000 (79,998) -44.44% Fund Description Library Fund is used to account for the maintenance and operations of the Temecula Public Library on Pauba Road. Analysis/Comments Revenues from the Temecula Public Library are not sufficient to cover maintenance and operations. There is a contribution from the General Fund to cover the gap in revenues over expenditures. The General Fund contribution for Fiscal Year 2014-15 is $649,932. Expenditures are expected to increase by $46,555 due to Information Technology improvements, which include projected increased Information Technology support, and replacement of the library firewall in order to protect technology equipment. 163 111,46,-7771, Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Revenues by Source Operating Transfers In General Fund Use of Money and Property Investment Interest Total Revenues and Other Sources 2012-13 2013-14 Current Actuals Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget 5,000 12,000 12,000 - 0.00% 1 - 0.00% 5,001 12,000 12,000 0.00% Expenditures by Category Personnel 22,317 12,679 12,000 (679) -5.36% Operations and Maintenance 3 - 0.00% Total Expenditures and Other Financing Uses 22,320 12,679 12,000 (679) -5.36% Excess of Revenues Over (Under) Expenditures (17,319) (679) - 679 -100.00% Fund Balance, Beginning of Year 17,998 679 - (679) -100.00% Fund Balance, End of Year 679 - 0.00% Fund Description Accounts for personnel expenditures for intern and fellowship employment opportunities. The City of Temecula Internship Program offers part-time internships to high school and undergraduate college students. The internships are designed to expose students to the workings of local city government. Internship positions are open year round in three sessions of 10 weeks (summer, fall, and spring). The City of Temecula Fellowship Program is designed for undergraduate, graduate and post -graduate level students and allows individuals to work in their areas of specialty/ interest. Fellows gain valuable work experience, as well as the skills and knowledge that will enhance their job pro- spects by working in a fast -paced, challenging environment. Analysis/Comments This fund is wholly subsidized by the General Fund. There is a transfer in of $12,000 from the General Fund to cover operations for Fiscal Year 2014-15. 164 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT Provide a variety of programs that educate, entertain and enrich the community. Deliver exceptional special events that help bring the "small town feel" to our residents. Arrange for services and programs that are needed by those with special needs, teens and seniors. DIRECTOR OF TEMECULA COMMUNITY SERVICES DISTRICT Kevin L. Hawkins CITYWIDE EVENTS Old Town Events Signature Events Community Events Public Art / Cultural Art Events ATHLETICS Youth Sports Aquatics I Tournaments / Field Rentals COMMUNITY SERVICES Recreation Programming Contract Classes Library Services \I i Park Development i 1 a 1 Park Rangers \ Sister City —5 Facility Rentals \ i 165 COMMUNITY THEATER Theater / Merc Performances Theater Rental / Marketing MUSEUMS Children's Museum History Museum HUMAN SERVICES Teens C -5 Special Needs Seniors and Active\ Adults \ i r Annual Operating Budget Fiscal Year 2014-15 Program: Community Services CITYWIDE OPERATIONS Expenditure Summary Personnel Operations & Maintenance Capital Outlay SERVICE LEVEL B Expenditure Summary Personnel Operations & Maintenance SERVICE LEVEL C Expenditure Summary Personnel Operations & Maintenance SERVICE LEVEL D Expenditure Summary Personnel Operations & Maintenance SERVICE LEVEL R Expenditure Summary Operations & Maintenance TEMECULA COMMUNITY SERVICES DISTRICT Actual FY 2012-13 $ 4,238,960 3,546,590 $7,785,550 Actual FY 2012-13 $ 10,791 943,551 $ 954,342 Actual FY 2012-13 $ 116,579 1,487,812 $1,604,391 Actual FY 2012-13 $ 121,454 6,373,776 $ 6,495,230 Funding Source: Special Tax Benefit Assessments General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change $ 4,611,092 $ 4,688,296 $ 77,204 3,713,748 3,657,593 (56,155) 21,000 - (21,000) $ 8,345,840 $ 8,345,889 $ 49 Budgeted FY 2013-14 $ 10,709 1,001,100 $ 1,011,809 Budgeted FY 2013-14 $ 118,696 1,985,167 $ 2,103,863 Budgeted FY 2013-14 $ 93,900 6,643,613 $ 6,737,513 Actual Budgeted FY 2012-13 FY 2013-14 $ 1,772 $ 9,650 $ 1,772 $ 9,650 166 Requested FY 2014-15 $ Change $ 10,832 $ 123 1,001,100 $ 1,011,932 $ 123 Requested FY 2014-15 $ 119,518 1,955,027 $ 2,074,545 $ Change $ 822 (30,140) $ (29,318) % Change 0.0% %Change 1.1% 0.0% 0.0% %Change 0.7% -1.5% -1.4% Requested FY 2014-15 $ Change %Change $ 94,800 $ 900 1.0% 6,707,606 63,993 1.0% $ 6,802,406 $ 64,893 1.0% Requested FY 2014-15 $ 9,650 $ 9,650 $ Change %Change $ 0.0% $ 0.0% SERVICE LEVEL L Expenditure Summary Personnel Operations & Maintenance LIBRARY Expenditure Summary Personnel Operations & Maintenance INTERN FELLOWSHIP PROGRAM Expenditure Summary Personnel Operations & Maintenance Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ 22,803 $ 21,262 $ 21,422 $ 160 0.8% 195,984 217,900 217,900 0.0% $ 218,787 $ 239,162 $ 239,322 $ 160 0.1% Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ 50,385 $ 55,609 $ 55,560 $ (49) -0.1% 739,416 766,440 812,995 46,555 6.1% $ 789,801 $ 822,049 $ 868,555 $ 46,506 5.7% Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ 22,317 $ 12,679 $ 12,000 $ (679) -5.4% 3 - - 0.0% $ 22,320 $ 12,679 $ 12,000 $ (679) -5.4% 167 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT CITYWIDE OPERATIONS Administrative Assistant Aquatics Supervisor Custodia n Director of Community Services Lead Maintenance Worker Maintenance Superintendent Maintenance Worker Museum Services Manager Office Specialist Park Ranger Patron Services Coordinator Recreation Coordinator Recreation Superintendent Recreation Supervisor Senior Management Analyst Senior Recreation Coordinator Theater Manager Theater Technical Coordinator Theater Technical Supervisor Total SERVICE LEVEL B Office Specialist Total SERVICE LEVEL C Landscape Inspector Maintenance Manager Office Specialist Pa rks/La ndsca pe Mai ntenance Supervisor Senior Landscape Inspector Total Authorized Proposed 2013-14 Changes 2014-15 Unfunded 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 0.35 0.00 0.35 0.00 1.35 0.00 1.35 0.00 1.00 0.00 1.00 0.00 3.00 0.00 3.00 1.00 2.00 0.00 2.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 6.00 1.00 7.00 1.00 2.00 (1.00) 1.00 0.00 3.00 (1.00) 2.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 1.00 0.00 29.70 (1.00) 28.70 2.00 Authorized 2013-14 Changes 0.15 0.00 0.15 0.00 0.25 0.05 0.15 0.25 0.35 0.00 0.00 0.00 0.00 0.00 1.05 0.00 Proposed 2014-15 Unfunded 0.15 0.00 0.15 0.00 0.25 0.05 0.15 0.25 0.35 0.00 0.00 0.00 0.00 0.00 1.05 0.00 SERVICE LEVEL D Associate Planner 0.75 0.00 0.75 0.00 Total 0.75 0.00 0.75 0.00 168 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICE LEVEL L Maintenance Worker Park/Landscape Maintenance Supervisor Senior Landscape Inspector Total LIBRARY Maintenance Superintendent Maintenance Worker Total Department Total SERVICES DISTRICT 0.10 0.05 0.05 0.00 0.00 0.00 0.20 0.00 0.10 0.00 0.35 0.00 0.45 0.00 32.30 (1.00) 169 0.10 0.05 0.05 0.00 0.00 0.00 0.20 0.00 0.10 0.00 0.35 0.00 0.45 0.00 31.30 2.00 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTCRICT DIVISION/PROGRAM: CITYWIDE EVENTS • Organize signature city events such as the Easter Egg Hunt, 4th of July Parade and Fireworks Program, Santa's Electric Light Parade and Winterfest Events in Old Town with the seasonal Ice Rink. • Provide free family activities during the summer including Family Activities on Monday (FAM), summer movie and concert series and Hot Summer Nights. • Implementation of regional events, including Bluegrass Festival, Western Days, Street Painting Festival, Outdoor Ice Rink, New Year's Eve Grape Drop and Temecula Rod Run. • Provide co-sponsorship of funds or in-kind services to special events including the Taste of Temecula and Reality Rally. • Planned and implemented the annual Temecula Rod Run raising $19,000 for Community Service Funding. • Began displaying art in the Gallery at the Civic Center. • Planned and implemented the Temecula Art Festival in conjunction with the annual Street Painting Festival. • Successfully found a new parade route with adequate staging and de -staging areas for the annual Santa's Electric Light Parade. • Enhanced the Veteran's Day program to include a performance by the Inland Valley Symphony. • Collaborated with the Rose Society on a new program "Summer Solstice Night of the Luminaries". 170 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: CITYWIDE EVENTS • Offer Saturday Night Movie Classics in Town Square Park each Saturday night in August by September 2014. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy and Livable City) • Work with Cultural Arts Committee to generate a marketing strategy to help residents identify events that they would be interested in attending by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Look for corporate sponsorship opportunities for large, citywide special events by June 2015. (Diversify The City's Revenue Base To Ensure Stability In Any Economic Climate, Accountable and Responsive City Government) Five -Year Long Term Goal Utilize Social Media To Keep The Community Informed And Involved Provide Signature Special Events And Cultural Opportunities FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Number of Facebook Contests to promote city activities and to obtain more community participation New special events and/or cultural events 171 4 4 10 7 12 3 3 4 3 13 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: ATHLETICS • Provide a variety of recreational and competitive sporting opportunities citywide. • Provide an all-inclusive year-round aquatics program. • Program, reserve and maintain the sports fields, pools and courts for recreation and competitive leagues and tournaments. • Expanded our Special Needs Swim Lesson Program to teach over 50 special needs lessons. • Continued to provide exceptional aquatic opportunities for patrons of all ages including teaching over 3,000 swim lessons, hosting the world's largest swim lesson event, providing family night swims, special needs family night swims, water polo program, junior lifeguard programs and lifeguard programs. • Implemented a pilot Pool Party Zone Program, due to customer request and serviced over 15 parties last summer. • Realized over $4,000 in revenue by using city staff to teach water aerobics and exercise classes. • Added lights at the Great Oak High School tennis courts to provide extended tennis opportunities to our community. • Increased monthly skate/scooter park attendance by over 300% with additional programming for scooters. • Added two additional adult soccer tournaments including the Cal South State Cup Tournament which occurred over two weekends. 172 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: ATHLETICS • Set up a new program to provide additional tennis court rental opportunities such as private lessons, tennis team practice, resident rentals, and open play sessions by August 2014. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy and Livable City) • Expand our water aerobics program to include Aqua Zumba and water running classes by June 2015. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy and Livable City) • Promote water safety by providing lifejackets during public swim to all of our patrons under 48" or any non -swimmer free of charge, (Lifejackets are being donated by the Temecula Swim Club), by June 2015. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy And Livable City) Five -Year Long Term Goal Encourage Community Participation In Public Safety And Emergency Preparedness Performance Measures Promote High Quality Parks And Recreation Programs And Cultural Services Number of special needs participants provided with swim lessons and water safety programs. Monthly attendance of Teen Gym at the CRC. Promote High Quality Parks Increase monthly skater And Recreation Programs And attendance at the skate/scooter Cultural Services. park. 173 FY FY FY FY Five - 2012 -13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target 25 30 150 170 250 125 125 175 200 300 200 240 250 800 800 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: COMMUNITY SERVICES • Provide library collections that include books, periodicals, DVDs, CD's and resource data bases geared for adults, teens, and children. • Provide resources such as homework center and tutoring via a partnership between the Temecula Valley Unified School District and Law Library Services via a partnership with the Riverside County Law Library. • Plan, program and implement a wide variety of leisure services and contract classes for residents of all ages and abilities. • Participate in the Capital Improvement Program projects that include developing new or improving existing parks and recreational facilities. • Reserve and program numerous facilities, including the Community Recreation Center, Temecula Community Center, Temecula Skate Park, Harveston Center, Harveston Community Park Room, Patricia H. Birdsall Sports Park, Jefferson Recreation Center, Temecula Public Library and citywide park shelters. • Successfully planned and implemented the 20th anniversary celebrations with both Sister Cities in Japan and the Netherlands. • Designed a city facility rental marketing packet which includes a simplified insurance process, master vendor list and other pertinent information needed by a prospective renter. • Provided a special needs adult drop in program for gym use with an average of 300 participants per month. • Incorporated special needs FIT walking program that culminated with approximately over 5,000 numbers of laps walked during FY 2013-14. • Successfully worked with Information Technology Department to upgrade all staff and public computers at the Temecula Public Library from Windows XP to Windows 7. • Successfully developed an RFP process for pantry operations, which includes a comprehensive three -link approach to addressing homelessness in our community. 174 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: COMMUNITY SERVICES • Open and plan a Grand Opening for the newly renovated Temecula Community Center by August 2014. (Promote Community Involvement, Accountable and Responsible City Government) • Plan and implement international travel for 3 delegates to our Sister City in Japan by October 2014. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy and Livable City) • Refurbish the signage on the timeline path in the parking lot of the Temecula Public Library by June 2015. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy and Livable City) • Assist Public Works in the redesign of the existing parking lot entry and the new parking area at the Temecula Public Library by June 2015. (Proactively Address Traffic Improvements, A Safe and Prepared Community) • Assist law enforcement and local non -profits in addressing homelessness in our community by June 2015. (Foster An Organizational Structure That Aligns Resources With Demand, Accountable and Responsive City Government) Five -Year Long Term Goal Foster An "Educated Community" Through A Wide Variety Of Opportunities Foster An "Educated Community" Through A Wide Variety Of Opportunities Promote High Quality Parks And Recreation Programs And Cultural Services Performance Measures FY FY FY FY Five - 2012 -13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Collaborate with Riverside County Law Library to offer law-related classes to the public Computer classes provided in the technology homework center at the Temecula Public Library Increase monthly teen room attendance at the Community Recreation Center 175 3 3 5 10 16 10 5 50 90 100 175 175 200 200 275 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: COMMUNITY THEATER • Enrich, educate, and entertain our community by providing cultural experiences through theater, the arts, dance, and music. • Continue to strive for excellence by bringing in professional artists and continuing the traditional and unique programming through Temecula Presents. • Partner with local schools and studios to offer enhanced artistic and cultural experiences to youth. • Provide support in programming, management, operations, marketing, ticketing, and production of city sponsored Special Events under the purview of the Community Services Department. • Serve as a significant cultural asset to the local and regional community. • Programmed, marketed, and produced the most successful Temecula Presents Season since the Old Town Temecula Community Theater opened. • Earned our seventh Award of Excellence in Marketing & Communications for Temecula Theater's 2013-2014 Season Marketing Campaign from the California Park and Recreation Society (CPRS). • Increased Theater email contact list to 19,000 valid email addresses. • Partnered with Temecula Valley Unified School District (TVUSD) and the Theater Foundation for a sixth season of Arts Connection, providing free performance experiences to nearly 5,000 Temecula students annually. • Expanded the Theater's use of social media (Facebook and Twitter) to increase involvement, interactions, and participation for Theater events. • Expanded The Merc Series offerings to include Comedy, Speakeasy, and Dixieland. • Acquired, installed, and trained staff on new green technology LED lighting system in the Theater to improve production, ambiance, and Theatrical values in addition to being more energy efficient and reducing overhead expenses. • Theater Volunteers have generously provided over 42,000 hours of service since opening in October of 2005. • Increased attendance at the rotating art show exhibitions at the Gallery at The Merc on average from 75 to 100 by adding a music component as well as expanding the artists' base from outside the area. 176 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: COMMUNITY THEATER • Create consistent First Friday of the Month Art Gallery Opening Exhibition Receptions at The Gallery at The Merc by August 2014. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy And Livable City) • Redesign theater website and logo by October 2014. (Continue To Promote The Temecula Valley As A Destination, Economic Prosperity) • Explore alternative performance venues and relocate staff for anticipated theater renovation closure dates (March 1- September 1, 2015) including Community Services Facilities, to preserve revenue potential and maintain customer service by January 2015. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy And Livable City) • Convene regular safety meetings with crew (and possibly clients) in the continued safe operations of theater equipment and machinery by February 2015. (Encourage Community Participation In Public Safety And Emergency Preparedness, A Safe And Prepared Community) • Increase the theater e-mail contact list to 22,000 from 19,000 by utilizing a patron interest database by June 2015. (Promote Community Involvement, Accountable and Responsive City Government) • Create sponsorship programs/advertising opportunities to allow local businesses the opportunity to support Temecula Presents and the theater by June 2015. (Diversify The City's Revenue Base To Ensure Stability In Any Economic Climate, Accountable and Responsive City Government) Five -Year Long Term Goal Performance Measures FY FY FY FY 2012-13 2012-13 2013-14 2014-15 Target Actuals Target Target Five - Year Target Continue To Promote The Temecula Valley As A Destination Utilize Social Media To Keep The Community Informed And Involved Partnerships with local vendors to enhance patron theater experiences in Old Town with pre- and post -performance audience engagement techniques Increase Social Media Followings (Facebook, Twitter) by 30% from last year 177 0 1 13 15 50 2000 2250 2500 6300 7500 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: MUSEUMS • Enrich, educate, and entertain the community by providing experiences in historical preservation and children's science based learning experiences. • Supplement public education through use of traveling exhibits, historical walking tours, museum tours, and history writing contests. • Educate and entertain children with science based activities and interactive exhibits at Pennypickle's Workshop, Temecula Children's Museum. • Enhanced "Touch History" Children's Educational area at the History Museum by removing doors and windows and adding touchable artifacts and new exhibits. • Attained and installed new collections management software for the History Museum, and are in the final stages of converting to new software. • Successfully hosted exhibits at the History Museum that coordinated with Old Town special events, including Harley Earl Exhibit (Rod Run) and Hoffman Challenge Quilt Exhibit (Quilt Show). • Repainted Rotunda at the History Museum entrance and added new large scale entrance murals and new small exhibit area. • Successfully increased number of active volunteers at the History Museum to over 65, including new collections management volunteers and office help. • Installed new interactive Life Sciences exhibit at Pennypickle's Workshop. • Installed new magnet board exhibit at Pennypickle's Workshop. • Recruited, hired and trained new staff at Pennypickle's Workshop in order to keep functional and safe staffing levels. 178 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: MUSEUMS • Install new carpeting in the Music Room at Pennypickle's Workshop by August 2014. (Provide Highly Functional And Sustainable City Facilities And Infrastructure, Accountable And Responsive City Government) • Develop a new oral history project featuring local World War 11 Veterans and local civic leaders to be displayed at the Temecula Valley Museum by November 2014. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Healthy And Livable City) • Develop a new exhibit to be displayed at the Temecula Valley Museum in honor of the city's 25th Anniversary by December 2014. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Healthy and Livable City) • Develop and install a new permanent exhibit at the Temecula Valley Museum of the Temecula Railroad by December 2014. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Healthy and Livable City) • Install a new permanent touch screen exhibit at the Temecula Valley Museum by June 2015. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Healthy And Livable City) • Develop and enhance joint marketing efforts between the Temecula Valley Museum and Pennypickle's Workshop. Joint Marketing efforts include October's "Museums Gone Mad", field trips and other holiday events by June 2015. (Promote Community Involvement, Accountable and Responsive City Government) Five -Year Long Term Goal Promote Community Number of active volunteers Involvement at the Temecula Valley Museum FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Promote Community Involvement Number of active volunteers at Pennypickle's Workshop 179 25 25 30 75 85 15 10 20 15 20 Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: HUMAN SERVICES • Focus on the enrichment, education, employment and resources for youth, young adults, special needs persons and seniors. • Establish opportunities to better engage youth in student based advisory boards which promote community and civic involvement. • Provide leadership development and training for youth and young adults. • Offer health and wellness education and social programs for seniors. • Provide resources, education and programs for all human services issues including families with special needs persons and seniors. • Build new and expand current partnerships to improve the overall quality and coordination of services and programs. • Provide training among city staff and local key constituencies that serve persons with special needs. • Combined the Special Needs Resource & Wellness Fair with the Community Services Health & Wellness Fair and added a safety component to the fair. • Fulfilled City Council requests regarding regional and local task forces, deliverables and new programs such as the City Council Action Committee for Health and Family Safety Global Citizens and Global Citizens Viticulture/Hospitality Vocational Program. • Received Proclamation from the Riverside County Board of Supervisors for Autism Awareness and in celebration of the Mary Phillips Senior Center 20th Anniversary. • Identified funding through Planet Youth to hire and employ individuals with special needs. • Expanded HELPS program (Healthy Living Programs for Seniors) through a partnership with Riverside County Public Health Department. • Expanded Youth Advisory Council from 10 students to 28 students. Added life skills workshops and expanded multigenerational volunteer opportunities. • Increased participants in SAT/ACT Practice test from 50 to 180 students, FAFSA workshops from 10 to 50 students and College Planning workshops from 10 to 50. • Coordinated and partnered with Hillcrest Academy to host an anti -bullying film that attracted 250 parents and youth. • Instrumental in pursuing the donation of a 40 foot bus through the RTA donation program. • Implemented the Autism Risk & Safety Training for Law Enforcement and First Responders. 180 (41P‘Pc-P '-'1251"1" Annual Operating Budget Fiscal Year 2014-15 TEMECULA COMMUNITY SERVICES DISTRICT DIVISION/PROGRAM: HUMAN SERVICES • Identify and secure facility space for human services program and services by August 2014. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Healthy And Livable City) • Host a Holistic Wellness Fair for seniors, special needs persons and families by May 2015. (Promote Community Involvement, Accountable And Responsive City Government) • Assist in the design of the Active Adult Fitness Structure at Margarita Park by June 2015. (Provide Highly Functional And Sustainable City Facilities And Infrastructure, Accountable And Responsive City Government) • Work with local law enforcement in designing a database for the safe recovery of missing and special needs persons as part of the Take Me Home Program by June 2015. (Maintain A Safe And Family Oriented Environment, Healthy And Livable City) • Identify sponsorships to increase the transportation services for seniors and special needs persons by June 2015. (Diversify The City's Revenue Base To Ensure Stability In Any Economic Climate, Accountable and Responsive City Government) • Apply for grants and alternate funding by June 2015. (Diversify The City's Revenue Base To Ensure Stability In Any Economic Climate, Accountable and Responsive City Government) • Identify equipment and resources for a centralized Youth Center by June 2015. (Maintain A Safe And Family Oriented Environment, Healthy and Livable City) • Implement a job fair with economic development by June 2015. (Continue To Pursue High Quality Employment Opportunities For Temecula Residents, Economic Prosperity) • Implement a social program called REACH (Real Exceptional Adults Creating Hope) for young adults with special needs by June 2015. (Promote High Quality Parks And Recreation Programs And Cultural Services, Healthy and Livable City) Five -Year Long Term Goal Foster An "Educated Community" Through A Wide Variety Of Opportunities Foster An "Educated Community" Through A Wide Variety Of Opportunities FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Human Services workshops for parents and youth Resource opportunities 181 6 8 10 12 24 6 8 10 12 24 Annual Operating Budget Fiscal Year 2014-15 celiiateety2crea 182 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY Item No. 24 ACTION MINUTES of May 27, 2014 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING The Successor Agency to the Temecula Redevelopment Agency convened at 7:57 P.M. CALL TO ORDER: Chairperson Maryann Edwards ROLL CALL: DIRECTORS: Comerchero, Naggar, Roberts, Washington, Edwards SARDA PUBLIC COMMENTS • None SARDA CONSENT CALENDAR 16 Action Minutes — Approved Staff Recommendation (4-0-1, Director Comerchero absent) Director Washington made the motion; it was seconded by Director Roberts; and electronic vote reflected approval by Directors Edwards, Naggar, Roberts and Washington with Director Comerchero absent. RECOMMENDATION: 16.1 Approve the action minutes of February 25, 2014. 17 Financial Statements for the 3rd Quarter Ended March 31, 2014 — Approved Staff Recommendation (4-0-1, Director Comerchero absent) Director Washington made the motion; it was seconded by Director Roberts; and electronic vote reflected approval by Directors Edwards, Naggar, Roberts and Washington with Director Comerchero absent. RECOMMENDATION: 17.1 That the Board of Directors receive and file the Financial Statements for the 3rd Quarter Ended March 31, 2014. SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA Action Minutes 052714 1 SARDA ADJOURNMENT At 7:59 P.M., the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, June 10, 2014, at 5:30 P.M., for a Closed Session, with regular session commencing at 7:00 PM., City Council Chambers, 41000 Main Street, Temecula, California. Maryann Edwards, Chairperson ATTEST: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary [SEAL] SARDA Action Minutes 052714 2 Item No. 25 Approvals City Attorney Finance Director City Manager Por - THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Armando G. Villa, Director of Community Development DATE: June 10, 2014 SUBJECT: Approval of the Grant Deed for Transfer of Ownership of the Children's Museum Property (APN 922-036-042) from the Successor Agency to the Temecula Redevelopment Agency to the City of Temecula pursuant to the approved Amended Long -Range Property Management Plan PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE GRANT DEED FOR THE TRANSFER OF THE CHILDREN'S MUSEUM PROPERTY (APN 922-036-042) FROM THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY TO THE CITY OF TEMECULA PURSUANT TO THE APPROVED AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN BACKGROUND: The Children's Museum site, located at 42081 Main Street (APN: 922-036-042), (Subject Site), was purchased by the former Redevelopment Agency on August 25, 2000. The former Redevelopment Agency remained the fee title owner of the Subject Site until the passage of the Redevelopment dissolution legislation ABX1 26 and AB 1484. Upon the Redevelopment Agency's dissolution on February 1, 2012, ownership of the Subject Site passed from the Redevelopment Agency to the Successor Agency to the Temecula Redevelopment Agency (SARDA) via operation of law. The Subject Site is currently owned by the SARDA. Pursuant to Health and Safety Code Section 34191.5(b), the SARDA was required to prepare a Long -Range Property Management Plan (the "LRPMP") to address the disposition and use of the real properties of the former Redevelopment Agency. Permissible uses of SARDA owned properties include the retention of the property for governmental use pursuant to Health and Safety Code Section 34181(a), the retention of the property for future development, the sale of the property, or the use of the property to fulfill an enforceable obligation. The SARDA developed and submitted for approval to the SARDA Board, the Oversight Board to the Successor Agency to the Temecula Redevelopment Agency (OB SARDA) and the State Department of Finance (DOF), an Amended LRPMP that identified the Subject Site as a SARDA owned real property asset that should be retained for governmental use pursuant to Health and Safety Code Section 34181(a). The Subject Site was determined to be a governmental use because of the long standing and ongoing operation of the City owned Children's Museum on the Subject Site. The SARDA Board approved the Amended LRPMP on February 25, 2014 via SARDA Resolution 14-02. The OB SARDA approved the Amended LRPMP on February 26, 2014 via OB SARDA Resolution 14-02. The DOF approved the Amended LRPMP via a letter delivered to the SARDA dated March 12, 2014. Pursuant to the approved Amended LRPMP the SARDA is required to transfer ownership of the Subject Site to the City. A Grant Deed has been drafted to effectuate this transfer. After the transfer is complete, the City will become the fee title owner of the Subject Site FISCAL IMPACT: None. There will be no financial transaction associated with the transfer of ownership of the Subject Site. The Subject Site is being transferred from the SARDA to the City, pursuant to the approved Amended LRPMP. ATTACHMENTS: 1. Resolution Exhibit A — Amended Long -Range Property Management Plan Exhibit B — Grant Deed 2. SARDA Resolution No. 14-02 3. OB SARDA Resolution 14-02 4. State Department of Finance Letter Dated March 12, 2014 RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE GRANT DEED FOR THE TRANSFER OF THE CHILDREN'S MUSEUM PROPERTY (APN 922-036-042) FROM THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY TO THE CITY OF TEMECULA PURSUANT TO THE APPROVED AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals: The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine, and declare that: A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. On February 25, 2014 the Successor Agency Board adopted SARDA Resolution No. 14-02 approving the amended long-range property management plan attached hereto as Exhibit A (the "Amended LRPMP"), which Amended LRPMP calls for the transfer of the SARDA owned Children's Museum site (APN: 922-036-042), (Subject Site), from the SARDA to the City of Temecula (City), pursuant to Health and Safety Code Section 34191.5(c). E. On February 26, 2014 the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency (OB SARDA) adopted OB SARDA Resolution No. 14-02 approving the Amended LRPMP. F. On March 12, 2014 the DOF approved the Amended LRPMP via a letter of the same date. NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 2. The above recitals are true and correct and are a substantive part of this Resolution. Section 3. The Successor Agency hereby approves the conveyance of the Subject Site from the SARDA to the City, approves the Grant Deed in substantially in the form attached hereto as Exhibit B, and directs and authorizes the Chairperson to execute the Grant Deed on behalf of SARDA in substantially the form attached hereto as Exhibit B. Section 4. Pursuant to Health and Safety Code Section 34180(j), Staff of the Successor Agency is hereby authorized and directed to transmit the Grant Deed to the Oversight Board, the County Administrative Officer, the County Auditor -Controller, and DOF, and to have the Grant Deed recorded by the Riverside County Recorder. Section 5. The staff of the Board of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. PASSED, APPROVED, AND ADOPTED by the Successor Agency to the Temecula Redevelopment Agency this 10th day of June, 2014. Maryann Edwards, Chairperson ATTEST: Gwyn R. Flores, CMC Acting City Clerk, Acting Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk/Acting Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary Successor Agency to the Temecula Redevelopment Agency Long Range Property Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency February 26, 2014 E SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that made substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are seven (7) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the sites are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot. The Successor Agency intends to transfer these properties to the City of Temecula for the purpose of future development. The four (4) parcels that make up the site include: Address APN Lot Size n/a 922-360-004 10,890 sq. ft. n/a 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. n/a 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for governmental purposes per Section 34191.5 (c). This site includes the following parcel: 2 Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq. ft. Southside Parking Lot The Southside Parking Lot sites were purchased from Eastern Municipal Water District (EMWD) for inclusion in a City of Temecula owned free public parking lot. The site continues to be a part of the free public parking lot. Address APN Lot Size n/a 922-073-019 5,245 sq. ft. n/a 922-073-021 2,402 sq. ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 3 Town Square Marketplace 4 Address APN Acquisition Date Value at Purchase* Lot Size** n/a 922-360-004 01/05/2004 $550,000 * 10,890 sq. ft.** n/a 922-360-005 06/010/1995 $259,725* 10,890 sq. ft.** &12/30/1999 n/a 922-360-006 09/25/2005 & $1,275,000* 10,019 sq. ft.** 10/25/2005 n/a 922-360-007 01/05/2004 & $920,000* 10,019 sq. ft.** 08/19/2005 *Value at Purchase included portion of the parcels that have since been dedicated to the City as 5 right of way for the new configuration of Main Street **Lot Size corresponds to the current size of the four consolidated lots after right of way was dedicated to the City for the new configuration of Main Street Introduction The Town Square Marketplace site was purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site, which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning Old Town SP — Downtown Core. Property Type Vacant lots & small free public parking lot. Estimate of Current Property Value $1,881,810 — $4,014,528. This figure represents an estimate of $45 - $96 per square (41,818 SF) foot for all four (4) parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value While there is no proposed sale value, the estimated sale price would be closer to the $45 per square foot range, or a total of $1,881,810. This estimate is based on local market knowledge and the fact that a number of comparable vacant parcels in the Old Town area used to gauge the price per square foot range have superior locations with street frontage along the major roadway in the Old Town area. The comparable properties with superior street frontage are the properties with asking prices at the top end of the price per square foot range. Proposed Sale Date Over the next 24 months The City of Temecula anticipates beginning the recruitment of a development partner for the future redevelopment of the site. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds 6 Three (3) parcels are vacant. One parcel has a small free public parking lot on it, taking up a portion of the parcel. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally, the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site is located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site to develop as transit -oriented are inherent as transit infrastructure already surrounds the site. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site was placed on the market in early 2008 through and request for proposals (RFP) process in which the former Redevelopment Agency was seeking a qualified development partner to purchase the site and enter into a development agreement for the ultimate development of the property. Due to the financial crisis, the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency and City of Temecula, is to wait until the economy improves enough to place the site back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation 7 The Successor Agency intends to transfer the properties to the City of Temecula, The City will retain the properties for future development per H&SC 34180(f). The Agency will work to enter into a compensation agreement with the taxing entities. Children's Museum Address APN Acquisition Date Value at Purchase Lot Size 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile Art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, is part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from the City of Temecula and the region. 9 Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning Old Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. 10 Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is Old Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per H&SC 34181(a) and transfer the property to the City of Temecula. 11 Southside Parking Lot 922-073-021 922-073-019 12 Address APN Acquisition Date Value at Lot Size** Purchase* n/a 922-073-019 06/17/2005 $117,300 * 5,245 sq. ft. n/a 922-073-021 06/17/2005 $52,700* 2,402 sq. ft. *Total value at purchase was $170,000 for the two parcels. The value is broken down based on the square footage of each parcel. Introduction The parcels are located in a public parking lot. The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. Purpose of Acquisition The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. The site was intended to be a free public parking lot indefinitely. Current Zoning Old Town SP — Downtown Core. Property Type The parcels represent 20 parking spaces within a 220 space free public parking lot. Estimate of Current Property Value $344,115 - $734,112. This figure represents an estimate of $45 - $96 per square (7,647 SF for both parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value $344-115 - $734,112 Proposed Sale Date No date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is a free public parking lot. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. 13 History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally the parcels underwent a phase I site assessments which found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a highly utilized free public parking lot. Description of the Planning Objectives of the Successor Agency The current development of the site is advancing the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a public parking lot Brief History of Development Proposals and Activity, Including Lease of the Property There have been no development proposals on the site. The only activity has been the development and use of the free public parking lot. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends sell the property per H&SC 34191(c)2B, and remit the proceeds to the taxing entities. 14 RECORDING REQUESTED BY: City of Temecula, a municipal corporation AND WHEN RECORDED RETURN TO: City of Temecula Attention: Office of the City Clerk 41000 Main Street Temecula, California 92590 [SPACE ABOVE FOR RECORDER'S USE ONLY] [X] All of Assessor's Parcel Number 922-036-042 Documentary Transfer Tax $0.00 Grantee City of Temecula declares that this Grant Deed is for the benefit of the Grantee and is exempt from Recording Fees pursuant to California Government Code Sections 6103 and 27383 and exempt from Documentary Transfer Tax pursuant to California Revenue and Taxation Code Section 11922. GRANT DEED FOR VALUABLE CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED, The SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, a public body ("Grantor" or "Successor Agency"), the successor in interest by operation of law to the former Temecula Redevelopment Agency, grants to the CITY OF TEMECULA, a municipal corporation ("Grantee" or "City"), the real property commonly known as 42081 Main Street, Temecula, California ("Property") and described more particularly on Exhibit "A", which is incorporated herein by this reference, together with all of Grantor's right, title and interest in and to all easements, privileges and rights appurtenant to the Property. 1. As of February 1, 2012, the former Temecula Redevelopment Agency ("Former Agency") was dissolved pursuant to California Health & Safety Code Section 34172. The Successor Agency of the Temecula Redevelopment Agency is the successor in interest by operation of law to the Former Agency. In accordance with California Health & Safety Code Section 34175(b) all property and assets of the Former Agency were assumed by the Successor Agency. 2. Pursuant to Health and Safety Code Section 34181(a) and following a noticed public hearing, the Successor Agency approved the Amended Long Range Property Management Plan ("Amended LRPMP"), which addressed the disposition of the Property for governmental purposes. By letter dated March 12, 2014, the State of California Department of Finance approved the disposition of the Property pursuant to the Amended LRPMP. By Resolution No. , the Successor Agency approved the transfer of the Property to the City for governmental purposes in accordance with the approved Amended LRPMP. 3. Grantee covenants and agrees for itself and its successors and assigns to use the Property for governmental purposes, including but not limited to a Children's Museum or other local civic institution in perpetuity. 4. Grantee herein covenants by and for itself, its successors and assigns that there shall be no discrimination against or segregation of a person or of a group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property herein conveyed nor shall Grantee or any person claiming under or through Grantee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees, vendees, or employees in the property herein conveyed. The foregoing covenant shall run with the land. 5. All deeds, leases or other real property conveyance contracts entered into by the Grantee on or after the date of this Grant Deed as to any portion of the Property shall contain the following language: a. In Deeds: "Grantee herein covenants by and for itself, its successors and assigns that there shall be no discrimination against or segregation of a person or of a group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property herein conveyed nor shall the grantee or any person claiming under or through the grantee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees, vendees, or employees in the property herein conveyed. The foregoing covenant shall run with the land." b. In Leases: "The lessee herein covenants by and for the lessee and lessee's heirs, personal representatives and assigns and all persons claiming under or through the lessee that his lease is made subject to the condition that there shall be no discrimination against or segregation of any person or of a group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, -2- Error! Unknown document property name. Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the leasing, subleasing, transferring, use, occupancy, tenure or enjoyment of the land herein leased nor shall the lessee or any person claiming under or through the lessee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sublessees, subtenants, vendees, or employees in the land herein leased." c. In Contracts: "There shall be no discrimination against or segregation of any person or group of persons on account of race, color, religion, creed, national origin, ancestry, disability (actual or perceived), medical condition, age, source of income, familial status, marital status, domestic partner status, sex, sexual preference/orientation, Acquired Immune Deficiency Syndrome (AIDS) — acquired or perceived, or any additional basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, as such provisions may be amended from time to time, in the sale, lease, sublease, transfer, use, occupancy, tenure or enjoyment of the property nor shall the transferee or any person claiming under or through the transferee establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, subtenants, sublessees, vendees, or employees of the land." 6. The covenants contained in this Grant Deed shall be construed as covenants running with the land. IN WITNESS WHEREOF, Grantor has caused this Grant Deed to be executed by its duly authorized representative. Executed as of the 10th day of June, 2014 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, a public body By: Maryann Edwards, Chairperson APPROVED AS TO FORM Richards, Watson & Gershon By: Peter M. Thorson, City Attorney -3- Error! Unknown document property name. ALL-PURPOSE ACKNOWLEDGMENT STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) On , before me, , a Notary Public, personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Seal) SIGNATURE OF NOTARY Executed on , 2014, at , California. Signature EXHIBIT "A" Legal Description THE LAND REFERRED TO IN THIS REPORST IS SITUATED IN THE STATE OF CALIFORNIA, COUNTY OF RIVERSIDE, CITY OF TEMECULA AND IS DESCRIBED AS FOLLOWS: THAT PORTION OF BLACK 27 IN THE TOWNSITE OF TEMECUAL AS SHOWN BY MAO ON FILE IN BOOK 15 PAGE(S) 726 OF MAPS, RECORDS OF SAN DIEGO COUNTY, CALIFORNIA DESCRIBED AS FOLLOWS: COMMENCING AT THE NOTIIERLY CORNER OF LOT 2 SAID BLOCK 27; THENCE NORTH 45 DEGREES 29 FEET 30 INCHES WEST, 10.00 FEET TO THE CENTERLINE OF THE VACATED ALLEY AND THE POINT OF BEGINNING; THENCE SOUTH 44 DEGREES 31 FEET 30 INCHES WEST, 110.50 FEET TO THE EASTERLY RIGHT OF WAY OF RIVER STREET; THENCE ALONG SAID RIGH OF WAY SOUTH 35 DEGREES 28 FEET 20 INCHES EAST, 162.47 FEET TO THE NORTWESTERLY RIGHT OF WAY OF MAIN STREET; THENCE ALONG SAID MAIN STREET RIGHT OF WAY NORTH 44 DEGREES 31 FEET 30 INCHES EAST, 138.77 FEET TO THE SOUTHEASTERLY EXTENSIONS OF THE NORTHEASTERLY LINE OF LOT 2; THENCE ALONG SAID LINE NORTH 45 DEGREES 29 FEET 30 INCHES WEST, 160.00 FEET TO THE POINT OF BEGINNING CITY OF TEMECULA Office of the City Clerk 41000 Main Street Temecula, CA 92590 CERTIFICATE OF ACCEPTANCE OF GRANT DEED (Govt. Code § 27281) (Assessor's Parcel Number 922-036-042) This is to certify that the attached Grant Deed, which conveys in fee to the City of Temecula the real property commonly known as 42081 Main Street, Temecula, California, and identified as Riverside County Tax Assessor's Parcel Number 922-036-042, is hereby accepted under the authority of the City Council of the City of Temecula and the City of Temecula consents to the recordation thereof by its duly authorized officer. Dated: June 10, 2014 CITY OF TEMECULA, a municipal corporation By: Aaron Adams City Manager ATTEST: By: Gwyn R. Flores, CMC Acting City Clerk, Agency Secretary APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney 1 1 RESOLUTION NO. SARDA 14-02 A RESOLUTION OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. On September 24, 2013 the Successor Agency adopted Resolution SARDA 13-05 approving the LRPMP and directed the Successor Agency to transmit the LRPMP to the DOF, County Auditor -Controller, and the County Administrative Officer, per Health and Safety Code Section 34181(j) E. The staff of the Successor Agency has prepared and submitted to the Successor Agency Board of the Successor Agency the amended long-range property management plan attached hereto as Exhibit A (the "Amended LRPMP"), which Amended LRPMP addresses the disposition and use of the real properties of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). SARDA Resos 14-02 1 1 1 1 NOW, THEREFORE, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 2. The above recitals are true and correct and are a substantive part of this Resolution. Section 3. The Successor Agency hereby approves the Amended LRPMP substantially in the form attached hereto as Exhibit A. The Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, may modify the Amended LRPMP as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Section 4. Pursuant to Health and Safety Code Section 34180(j), staff of the Successor Agency is hereby authorized and directed to transmit the Amended LRPMP to the Oversight Board, the County Administrative Officer, the County Auditor -Controller, and DOF. Section 5. The staff and the Board of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. Section 6. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act ("CEQA") (Public Resources Code Section 21000 et seq.). Pursuant to the State CEQA Guidelines (14 Cal Code Regs 15000 et seq.)(the "Guidelines"), the Successor Agency has determined that the approval of the Amended LRPMP is not a project pursuant to CEQA and is exempt therefrom because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment (Guidelines Section 15378(b)(5)). Further, it can be seen with certainty that there is no possibility that approval of the Amended LRPMP may have a significant effect on the environment, and thus the action is exempt from CEQA (Guidelines Section 15061(b)(3)). Staff of the Successor Agency is hereby directed to prepare and post a notice of exemption pursuant to Guidelines Section 15062. SARDA Resos 14-02 2 1 1 1 PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 25th day of February, 2014. ATTEST: Gwyn R. FI •''es, C Acting City Clerk/Board Secretary [SEAL] SARDA Resos 14-02 3 c M: ryann Edwards, Chairperson 1 1 STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk/Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 14-02 was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 25th day of February, 2014, by the following vote: AYES: 5 BOARD MEMBERS: Comerchero, Naggar, Roberts, Washington, Edwards NOES: 0 BOARD MEMBERS: None ABSENT: 0 BOARD MEMBERS: None ABSTAIN: 0 BOARD MEMBERS: None SARDA Resos 14-02 4 Gwyn R. Flores, CMC Acting City Clerk/Board Secretary 1 1 EXHIBIT A Amended Long -Range Property Management Plan 1 Successor Agency to the Temecula Redevelopment Agency 1 Long Range Property. Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency February _, 2014 1 1 1 1 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that made substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are seven (7) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the sites are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot. The Successor Agency intends to transfer these properties to the City of Temecula for the purpose of future development. The four (4) parcels that make up the site include: Address APN Lot Size n/a 922-360-004 10,890 sq. ft. n/a 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. n/a 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for governmental purposes per Section 34191.5 (c). This site includes the following parcel: Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq. ft. Southside Parking Lot The Southside Parking Lot sites were purchased from Eastern Municipal Water District (EMWD) for inclusion in a City of Temecula owned free public parking lot. The site continues to be a part of the free public parking lot. Address APN Lot Size n/a 922-073-019 5,245 sq. ft. n/a 922-073-021 2,402 sq. ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 3 1 Town Square Marketplace 1 Address n/a APN 922-360-004 Acquisition Date 01/05/2004 Value at Purchase* $550,000 * Lot Size** 10,890 sq. ft.** n/a 922-360-005 06/010/1995 &12/30/1999 $259,725* 10,890 sq. ft.** n/a 922-360-006 09/25/2005 & 10/25/2005 $1,275,000* 10,019 sq. ft.** n/a 922-360-007 01/05/2004 & 08/19/2005 $920,000* 10,019 sq. ft.** *Value at Purchase included portion of the parcels that have since been dedicated to the City as right of way for the new configuration of Main Street **Lot Size corresponds to the current size of the four consolidated lots after right of way was dedicated to the City for the new configuration of Main Street Introduction The Town Square Marketplace site was purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site, which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning Old Town SP — Downtown Core. Property Type Vacant lots & small free public parking lot. Estimate of Current Property Value $1,881,810 — $4,014,528. This figure represents an estimate of $45 - $96 per square (41,818 SF) foot for all four (4) parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value While there is no proposed sale value, the estimated sale price would be closer to the $45 per square foot range, or a total of $1,881,810. This estimate is based on local market knowledge and the fact that a number of comparable vacant parcels in the Old Town area used to gauge the price per square foot range have superior locations with street frontage along the major roadway in the Old Town area. The comparable properties with superior street frontage are the properties with asking prices at the top end of the price per square foot range. Proposed Sale Date Over the next 24 months The City of Temecula anticipates beginning the recruitment of a development partner for the future redevelopment of the site. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds 6 Three (3) parcels are vacant. One parcel has a small free public parking lot on it, taking up a portion of the parcel. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental' contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally, the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site is located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site to develop as transit -oriented are inherent as transit infrastructure already surrounds the site. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site was placed on the market in early 2008 through and request for proposals (RFP) process in which the former Redevelopment Agency was seeking a qualified development partner to purchase the site and enter into a development agreement for the ultimate development of the property. Due to the financial crisis, the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency and City of Temecula, is to wait until the economy improves enough to place the site back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation 7 The Successor Agency intends to transfer the properties to the City of Temecula. The City will retain the properties for future development per H&SC 34180(f). The Agency will work to enter into a compensation agreement with the taxing entities. 1 Children's Museum Address ; #, ( AAPN „ ; ; 1 Acquisition Date , iValue atPurchasel l LotSize 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile Art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, is part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from the City of Temecula and the region. 9 1 Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning Old Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. 10 1 1 1 Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is Old Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per H&SC 34181(a) and transfer the property to the City of Temecula. 11 Southside Parking Lot 922-073-021 922-073-019 12 1 1 Address APN Acquisition Date Value at Lot Size** Purchase* n/a 922-073-019 06/17/2005 $117,300 * 5,245 sq. ft. n/a 922-073-021 06/17/2005 $52,700* 2,402 sq. ft. *Total value at purchase was $170,000 for the two parcels. The value is broken down based on the square footage of each parcel. Introduction The parcels are located in a public parking lot. The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. Purpose of Acquisition The parcels were purchased from Eastem Municipal Water District for the purpose of developing a free public parking lot. The site was intended to be a free public parking lot indefinitely. Current Zoning Old Town SP — Downtown Core. Property Type The parcels represent 20 parking spaces within a 220 space free public parking lot. Estimate of Current Property Value $344,115 - $734,112. This figure represents an estimate of $45 - $96 per square (7,647 SF for both parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value $344-115 - $734,112 Proposed Sale Date No date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is a free public parking lot. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. 13 1 1 History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally the parcels underwent a phase I site assessments which found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a highly utilized free public parking lot. Description of the Planning Objectives of the Successor Agency The current development of the site is advancing the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a public parking lot Brief History of Development Proposals and Activity, Including Lease of the Property There have been no development proposals on the site. The only activity has been the development and use of the free public parking lot. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends sell the property per H&SC 34191(c)2B and remit the proceeds to the taxing entities. RESOLUTION NO. OB SARDA 14-02 A RESOLUTION OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE AMENDED LONG-RANGE PROPERTY MANAGEMENT PLAN PREPARED BY THE SUCCESSOR AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34191.5, DETERMINING THAT APPROVAL OF THE LONG-RANGE PROPERTY MANAGEMENT PLAN IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH Section 1. Recitals A. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency (the "Agency") transferred to the control of the Successor Agency to the Agency (the "Successor Agency") by operation of law. B. Pursuant to Health and Safety Code Section 34191.5(b), the Successor Agency must prepare a long-range property management plan which addresses the disposition and use of the real properties and interests in real property of the former Agency, and which must be submitted to the Oversight Board of the Successor Agency (the "Oversight Board") and the Department of Finance (the "DOF") for approval no later than six months following the issuance by DOF to the Successor Agency of a finding of completion pursuant to Health and Safety Code Section 34179.7. C. Pursuant to Health and Safety Code Section 34179.7, DOF issued a finding of completion to the Successor Agency on April 26, 2013. D. On September 25, 2013 the Successor Agency prepared and submitted to the Oversight Board the long-range property management plan (the "LRPMP"). The LRPMP addressed the disposition and use of the real properties and interests in real property of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). E. The Oversight Board adopted OB SARDA Resolution No. 13-05 on September 25, 2013 approving the LRPMP and directed the Successor Agency to transmit the LRPMP to the DOF, County Auditor -Controller and the County Administrative Officer per Health and Safety Code Section 34181(j) F. The Successor Agency has prepared and submitted to the Oversight Board the amended Tong -range property management plan attached hereto as Exhibit A (the " Amended LRPMP"), which Amended LRPMP addresses the disposition and use of the real properties and interests in real property of the former Agency and includes the information required pursuant to Health and Safety Code Section 34191.5(c). G. Pursuant to Health and Safety Code Section 34180(j), at the same time the Successor Agency submitted the Amended LRPMP to the Oversight Board, the Successor Agency submitted the Amended LRPMP to the County Administrative Officer, the County Auditor -Controller, and DOF. H. Pursuant to Health and Safety Code Section 34181(f), the public was provided with at least ten days' notice of the date of the meeting at which the Oversight Board proposes to consider approval of the Amended LRPMP. NOW, THEREFORE, THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY HEREBY FINDS, DETERMINES, RESOLVES, AND ORDERS AS FOLLOWS: Section 1. The above recitals are true and correct and are a substantive part of this Resolution. Section 2. This Resolution is adopted pursuant to Health and Safety Code Section 34191.5. Section 3. The Oversight Board hereby approves the Amended LRPMP as presented by the Successor Agency and attached hereto as Exhibit A. Section 4. The staff of the Successor Agency is hereby directed to transmit to DOF this Resolution together with written notice and information regarding the action taken by this Resolution. Such notice to DOF shall be provided by electronic means and in a manner of DOF's choosing. Section 5. The staff and the Board of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution and any such actions previously taken are hereby ratified. Section 6. This Resolution has been reviewed with respect to the applicability of the California Environmental Quality Act (Public Resources Code Section 21000 et seq.) ("CEQA"). Pursuant to the State CEQA Guidelines (14 Cal Code Regs 15000 et seq.)(the "Guidelines"), the Oversight Board has determined that the approval of the Amended LRPMP is not a project pursuant to CEQA and is exempt therefrom because it is an organizational or administrative activity of government that will not result in direct or indirect physical changes in the environment (Guidelines Section 15378(b)(5)). Further, it can be seen with certainty that there is no possibility that approval of the Amended LRPMP may have a significant effect on the environment, and thus the action is exempt from CEQA (Guidelines Section 15061(b)(3)). Staff of the Successor Agency is hereby directed to prepare and post a notice of exemption pursuant to Guidelines Section 15062. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency this 26th day of February, 2014. ATTEST: 4Ci) Gwyn R. Flor , CM Acting City Clerk/Board Secretary STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) John Mey3Chairperson I, Gwyn R. Flores, CMC, Acting Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. OB SARDA 14-02 was duly and regularly adopted by the Board Members of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 26th day of February, 2014 by the following vote: AYES: 5 BOARD MEMBERS: Meyer, Gonzalez, Turner, Ordway -Peck, Kelliher NOES: 0 BOARD MEMBERS: ABSENT: 2 BOARD MEMBERS: ABSTAIN: 0 BOARD MEMBERS: Sparkman, Thornhill wyn R. Flores, CMC Acting City Clerk/Board Secretary EXHIBIT A Amended Long-Range Property Management Pian Successor Agency to the Temecula Redevelopment Agency Long Range Property Management Plan Approved by the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency February 26, 2014 i SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY LONG RANGE PROPERTY MANAGEMENT PLAN INTRODUCTION On June 27, 2012, Governor Brown signed into law Assembly Bill 1484 (AB 1484), a budget trailer bill that made substantial changes to the redevelopment agency dissolution process implemented by Assembly Bill 1X 26. One of the key components of AB 1484 is the requirement that all successor agencies develop a Long Range Property Management Plan that governs the disposition and use of the former non -housing redevelopment agency properties. This document is the Long Range Property Management Plan (LRPMP) for the Successor Agency of the former Temecula Redevelopment Agency. EXECUTIVE SUMMARY The former Redevelopment Agency acquired properties in an effort to revitalize blighted portions of the City. There are seven (7) properties or parcels owned and controlled by the Successor Agency. All Successor Agency owned properties are within the Old Town District. Town Square Marketplace The former Redevelopment Agency acquired property on the north and south sides of Main Street within the Old Town District for the construction of the Town Square Park and Town Square Marketplace. The Town Square Park was completed in 2009 at which time the park property was deeded to the City of Temecula. The Agency retained ownership of the Town Square Marketplace properties and three (3) of the sites are currently vacant with fourth parcel partially vacant with the remainder being a small free public parking lot. The Successor Agency intends to transfer these properties to the City of Temecula for the purpose of future development. The four (4) parcels that make up the site include: Address APN Lot Size n/a 922-360-004 10,890 sq. ft. n/a 922-360-005 10,890 sq. ft. n/a 922-360-006 10,019 sq. ft. n/a 922-360-007 10,019 sq. ft. Children's Museum The former Redevelopment Agency acquired one (1) parcel in 2000 and renovated a blighted structure to be adaptively reused as the public Children's Museum, which is owned and run by the City of Temecula. The Children's Museum is a highly successful award winning public facility that serves a vital need within the community. The Successor Agency intends to retain this property for governmental purposes per Section 34191.5 (c). This site includes the following parcel: 2 Address APN Lot Size 42081 Main Street 922-036-028 19,167 sq. ft. Southside Parkins Lot The Southside Parking Lot sites were purchased from Eastern Municipal Water District (EMWD) for inclusion in a City of Temecula owned free public parking lot. The site continues to be a part of the free public parking lot. Address APN Lot Size n/a 922-073-019 5,245 sq. ft. n/a 922-073-021 2,402 sq. ft. Remainder of Report and Contact Information The remainder of this report provides detailed information on each property owned by the Successor Agency as required by Health and Safety Code Section 34191.5. Any questions or information requests related to this report should be directed to: Successor Agency to the Temecula Redevelopment Agency Community Development Department Attention: Luke Watson, Senior Planner Luke.Watson@cityoftemecula.org (951) 694-6415 3 Town Square Marketplace 4 Address APN Acquisition Date Value at Purchase* Lot Size** n/a 922-360-004 01/05/2004 $550,000 * 10,890 sq. ft.** n/a 922-360-005 06/010/1995 $259,725* 10,890 sq. ft.** &12/30/1999 n/a 922-360-006 09/25/2005 & $1,275,000* 10,019 sq. ft.** 10/25/2005 n/a 922-360-007 01/05/2004 & $920,000* 10,019 sq. ft.** 08/19/2005 *Value at Purchase included portion of the parcels that have since been dedicated to the City as 5 right of way for the new configuration of Main Street *'Lot Size corresponds to the current size of the four consolidated lots after right of way was dedicated to the City for the new configuration of Main Street Introduction The Town Square Marketplace site was purchased as multiple parcels. The former Redevelopment Agency consolidated those parcels into the four (4) parcels described herein. The four (4) parcels are considered as one development site because of the unique nature and location of the site, which flank the Town Square Park. All descriptions that follow refer to the "site" as inclusive of the four (4) parcels. Purpose of Acquisition The purpose of the acquisition was to remove blighted structures and then complete construction of the Town Square Park and the development of the mixed-use Town Square Marketplace. Current Zoning OId Town SP — Downtown Core. Property Type Vacant Tots & small free public parking lot. Estimate of Current Property Value $1,881,810 — $4,014,528. This figure represents an estimate of $45 - $96 per square (41,818 SF) foot for all four (4) parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value While there is no proposed sale value, the estimated sale price would be closer to the $45 per square foot range, or a total of $1,881,810. This estimate is based on local market knowledge and the fact that a number of comparable vacant parcels in the Old Town area used to gauge the price per square foot range have superior locations with street frontage along the major roadway in the OId Town area. The comparable properties with superior street frontage are the properties with asking prices at the top end of the price per square foot range. Proposed Sale Date Over the next 24 months The City of Temecula anticipates beginning the recruitment of a development partner for the future redevelopment of the site. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds 6 Three (3) parcels are vacant. One parcel has a small free public parking lot on it, taking up a portion of the parcel. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally, the parking lot parcel underwent a phase I & limited phase II environmental site assessment of the soils. Both the phase I and phase II site assessments found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site is located in the Old Town District which is within the Old Town Specific Plan (OTSP) area. The Old Town District is an urban downtown with a mix of commercial, retail, civic, and residential uses organized on a traditional street grid pattern that prioritizes the pedestrian. The OTSP requires the development of mixed-use projects that will continue to urbanize the district. The site is located near Riverside Transit Agency bus stops, a Greyhound bus stop, and the local City run Old Town Trolley stops. In addition, the site will be a short distance from the future Transit Center to be located just north of the Old Town District. The overall potential for this site to develop as transit -oriented are inherent as transit infrastructure already surrounds the site. Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a mixed-use urban development. Brief History of Development Proposals and Activity, Including Lease of the Property The site was placed on the market in early 2008 through and request for proposals (RFP) process in which the former Redevelopment Agency was seeking a qualified development partner to purchase the site and enter into a development agreement for the ultimate development of the property. Due to the financial crisis, the selected development partner could not execute a transaction and the project was put on hold. The intent of the former Agency, and now the intent of the Successor Agency and City of Temecula, is to wait until the economy improves enough to place the site back on the market through the same RFP process. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation 7 The Successor Agency intends to transfer the properties to the City of Temecula. The City will retain the properties for future development per H&SC 34180(f). The Agency will work to enter into a compensation agreement with the taxing entities. 8 Children's Museum Address APN Acquisition Date Value at Purchase Lot Size 42081 Main St. Temecula, CA 92590 922-036-028 8/25/2000 $800,000 19,167 sq. ft. Introduction The Children's Museum site was purchased as part of the Temecula Community Theatre development undertaken by the Redevelopment Agency and the City of Temecula. The former Redevelopment Agency purchased the Children's Museum site along will a number of other parcels for the Temecula Community Theatre, Temecula Mercantile Art Gallery and venue space and the Children's Museum. The site was always intended to be a City owned and run Children's Museum and it currently operates in that capacity. The site, in conjunction with Temecula Community Theatre and the Mercantile, is part of a larger cluster of City owned and run Civic developments and uses located within the Old Town District. The Children's Museum is an award winning facility garnering national recognition. The facility has become an institution within the community hosting thousands of children from the City of Temecula and the region. 9 Purpose of Acquisition The purpose of acquisition was to renovate a blighted structure to be owned and operated by the City of Temecula as the Children's Museum. Current Zoning Old Town SP — Civic Property Type Developed parcel. Children's Museum - Civic use. Estimate of Current Property Value $800,000. This figure represents the cost of the site at the time the former Redevelopment Agency purchased the property. Proposed Sale Value There is no proposed sale value Proposed Sale Date No sale date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is owned by the Successor Agency. The Children's Museum on the site is owned by the City of Temecula. The City takes in a small amount of admissions fees for the operation of the Children's Museum. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a local civic institution and will remain in that capacity in perpetuity. 10 Description of the Planning Objectives of the Successor Agency The development of the site would advance the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown with a mix of residential, commercial, employments and civic uses. The zoning for the site is Old Town Specific Plan — Civic which has always anticipated and planned for the site to be developed as a City owned and operated public facility. Brief History of Development Proposals and Activity, Including Lease of the Property There has only been one proposal and that was for the development of a Children's Museum. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends to retain the property for Governmental use per H&SC 34181(a) and transfer the property to the City of Temecula. 11 Southside Parking Lot 922-073-019 12 Address APN Acquisition Date Value at Lot Size** Purchase* n/a 922-073-019 06/17/2005 $117.300 * 5.245 sq. ft. n/a 922-073-021 06/17/2005 $52,700* 2,402 sq. ft. *Total value at purchase was $170,000 for the two parcels. The value is broken down based on the square footage of each parcel. Introduction The parcels are located in a public parking lot. The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. Purpose of Acquisition The parcels were purchased from Eastern Municipal Water District for the purpose of developing a free public parking lot. The site was intended to be a free public parking lot indefinitely. Current Zoning Old Town SP — Downtown Core. Property Type The parcels represent 20 parking spaces within a 220 space free public parking lot. Estimate of Current Property Value $344,115 - $734,112. This figure represents an estimate of $45 - $96 per square (7,647 SF for both parcels. The price per square foot range in based on comparable properties within the Old Town District that are currently for sale. Proposed Sale Value $344-115 - $734,112 Proposed Sale Date No date proposed. Estimate of any lease, rental, or any other revenues generated by the property, and a description of the contractual requirements for the disposition of those funds The site is a free public parking lot. The site produces no revenue. Contractual Requirements for Use of Income/Revenue There are no contractual requirements currently in place. 13 History of environmental contamination, including designation as a Brownfield site, any related environmental studies, and history of any remediation efforts The site is located within the Old Town Specific Plan area which is covered by a program Environmental Impact Report completed in 2010. Additionally the parcels underwent a phase 1 site assessments which found no contamination on the site. Description of Properties Potential for Transit -Oriented Development The site does not present an opportunity for transit -oriented development due to the fact that it currently operates as a highly utilized free public parking lot. Description of the Planning Objectives of the Successor Agency The current development of the site is advancing the planning objectives of the City of Temecula the former Redevelopment Agency and the Successor Agency. The goal of the Old Town Specific Plan, General Plan and Redevelopment Plan is to promote the Old Town District as a mixed-use urban downtown. The zoning for the subject properties is Old Town Specific Plan — Downtown Core, which has always anticipated and planned for the site to be developed as a public parking lot Brief History of Development Proposals and Activity, Including Lease of the Property There have been no development proposals on the site. The only activity has been the development and use of the free public parking lot. Identify the use or disposition of the property, which could include 1) the retention of the property for Governmental use, 2) the retention of the property for future development, 3) the sale of the property, or 4) the use of the property to fulfill an enforcement obligation The Successor Agency intends sell the property per H&SC 34191(c)2B, and remit the proceeds to the taxing entities. 14 f„N7 top. .e A �Z- a _Li `"' i IIII n O n, DEPARTMENT OF IFORN�P F I N A N C E March 12, 2014 EDMUND G. BROWN JR. • GOVERNOR Mr. Luke Watson, Senior Planner City of Temecula 41000 Main Street Temecula, CA 92589 Dear Mr. Watson: 915 L STREET • SACRAMENTO CA • 95E14-2708 ■ WWW.D4F.CA.GOV Subject: Long -Range Property Management Plan Pursuant to Health and Safety Code (HSC) section 34191.5 (b), the City of Temecula Successor Agency (Agency) submitted a Long -Range Property Management Plan (LRPMP) to the California Department of Finance (Finance) on September 30, 2013. The Agency subsequently submitted a revised LRPMP to Finance on March 3, 2014. Finance has completed its review of the LRPMP, which may have included obtaining clarification for various items. The Agency received a Finding of Completion on April 24, 2013. Further, based on our review and application of the law, we are approving the Agency's use or disposition of all the properties listed on the LRPMP. In accordance with HSC section 34191,4, upon receiving a Finding of Completion from Finance and approval of a LRPMP, all real property and interests in real property shall be transferred to the Community Redevelopment Property Trust Fund of the Agency, unless that property is subject to the requirements of an existing enforceable obligation. Pursuant to HSC section 34191.3 the approved LRPMP shall govern, and supersede all other provisions relating to, the disposition and use of all the real property assets of the former redevelopment agency. Agency actions taken pursuant to a Finance approved LRPMP are subject to oversight board (OB) approval per HSC section 34181 (f). Any subsequent OB actions addressing the Agency's implementation of the approved LRPMP should be submitted to Finance for approval. Please direct inquiries to Beliz Chappuie, Supervisor, or Susana Medina -Jackson, Lead Analyst at (916) 445-1546. Sincerely, JUSTYN HOWARD Assistant Program Budget Manager cc: On following page Mr. Luke Watson March 12, 2014 Page 2 cc: Mr. Rudy Graciano, Revenue Manager, City of Temecula Ms. Pam Elias, Chief Accountant Property Tax Division, Riverside County California State Controller's Office Ms. Elizabeth Gonzalez, Bureau Chief, Local Government Audit Bureau, California State Controller's Office California State Controller's Office SUCCESSOR AGENCY BUSINESS Item No. 26 Approvals City Attorney Finance Director City Manager SUCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Board of Directors FROM: Aaron Adams, Executive Director DATE: June 10, 2014 SUBJECT: Adoption of the Fiscal Years 2015-2019 Capital Improvement Program Budget for the Successor Agency to the Temecula Redevelopment Agency PREPARED BY: RECOMMENDATION: Jennifer Hennessy, Finance Director Pascale Brown, Accounting Manager That the Board of Directors adopt a resolution entitled: RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEARS 2015-2019 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2014-15 BACKGROUND: The Capital Improvement Program (CIP) is the City of Temecula's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are non-recurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. A component of the City's plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). All projects presented in the CIP are carefully programmed considering the City's QMLP to ensure the community's capital improvement needs are met both now and in the future. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. CIP Development: The CIP was developed by taking recommendations provided by the staff and the City Council during a series of workshops. The primary focus of these workshops was to identify community needs in the areas of roads and streets, bridges, public buildings, parks and recreation facilities, and housing projects. All projects were reviewed to ensure consistency with the provisions of the City's General Plan, as well as the long-term vision of the City as developed by the City Council. On May 21, 2014, the City Council held a workshop to review and discuss the proposed CIP. At this workshop, an overview of the Capital Improvement Program Budget was presented to the City Council. City Council Members and staff discussed, in detail, several projects within the CIP. Also on May 21, 2014, the Planning Commission found the proposed CIP to be consistent with the General Plan in accordance with Government Code Section 65403 of the State Planning and Zoning Law. At the Public and Traffic Safety Commission meeting on May 22, 2014, the Circulation portions of the document were reviewed and the Commission recommended the proposed projects be approved. The Community Services Commission, at their June 09, 2014 meeting, will have reviewed the Parks and Recreation portion of the document and it is anticipated they will recommend the approval of the proposed projects. SARDA / HOUSING PROJECTS There is a placeholder project for a SARDA/Housing project that includes $5,356,744, which reflects the available 2010 bond proceeds available to the City as a result of the State Department of Finance confirming the City's successful wind -down of the former Redevelopment Agency. Total funding for Affordable Housing projects in the coming fiscal year is $5,356,744 which is being carried over from the current Fiscal Year and is fully funded with $5,206,744 of 2010 Housing Tax Allocation Bonds (TABS) and $150,000 of Community Development Block Grant (CDBG). FISCAL IMPACT: The adoption of the Fiscal Year 2015-19 Five -Year Capital Improvement Program establishes the project appropriations for Fiscal Year 2014-15 in an amount of $5,356,744. ATTACHMENTS: 1. Resolution 2. Proposed Capital Improvement Program Budget Fiscal Years 2015-2019 RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING THE CAPITAL IMPROVEMENT PROGRAM FISCAL YEARS 2015-2019 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2014-15 THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as an Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 21, 2014, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program FY 2015-19 is consistent with the General Plan. Section 5. That a certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program Fiscal Years 2015- 19" include herein appropriations for Fiscal Years 2014-15, is hereby adopted. The CIP appropriations for the Fiscal Year 2013-14 which have not been completed, encumbered, nor included in the Fiscal Years 2015-19 CIP, are hereby carried over for each applicable project to the Fiscal Year 2014-15. Section 6. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Board of Directors action. C. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 7. Certification: The Secretary shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 10th day of June, 2014. ATTEST: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ss Maryann Edwards, Chairperson I, Gwyn R. Flores, CMC, Acting City Clerk/Acting Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 14- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary Capital Improvement Program Fiscal Years 2015-19 SARDA / HOUSING Table of Contents Page No. Affordable Housing 151 149 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Location Aerial Data - March 2010 Feet 0 250 500 1,000 150 2017-18 2015-16 Capital Improvement Program Fiscal Years 2015-19 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) /Housing Project Project Description: This project serves as a placeholder for the proceeds remaining from the 2010 Tax Allocation Housing Bonds, issued by the former Temecula Redevelopment Agency. Once a specific project is identified, staff will bring forward a recommendation to the Oversight Board and SARDA for formal approval. Benefit / Core Value: The specific Benefit/Core Value will be identified when the funds are appropriated to a specific capital project. Project Status: Not Applicable. Department: SARDA—Account No. 166.800.815 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Apprpriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost Acquisition $ 1,859,667 $ 150,000 $ 1,859,667 Construction $ 6,842,789 $ 5,356,744 $ 12,199,533 Totals $ 8,702,456 $ 5,356,744 $ - $ - $ - $ - $ - $ 14,059,200 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Apprpriation 2015-16 2016-17 2017-18 2018-19 Total Project Cost Projected Projected Projected Projected CDBG SARDA Housing Tax $ 150,000 $ 150,000 Increment $ 2,842,790 $ 2,842,790 SARDA Housing (2010 TABS) $ 4,000,000 $ 5,206,744 $ 9,206,744 SARDA Housing (2011 TABS) $ 1,859,666 $ 1,859,666 Total Funding: $ 8,702,456 $ 5,356,744 $ - $ - $ - $ - $ - $ 14,059,200 Future Operation & Maintenance Costs: 2014-15 151 2016-17 2018-19 152 Item No. 27 TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT Board of Directors Aaron Adams, Executive Director June 10, 2013 Adoption of the Fiscal Year 2014-15 SARDA Annual Operating Budget PREPARED BY: RECOMMENDATION: Jennifer Hennessy, Finance Director Heidi Schrader, Senior Management Analyst That the Board of Directors adopt a resolution entitled: RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS BACKGROUND: In June 2011, the Governor of California signed ABx1 26, which dissolved redevelopment agencies, including the Temecula Redevelopment Agency, effective February 1, 2012 and provided for the designation of successor agencies to oversee the completion of previously obligated redevelopment activities. As a result, all assets of the Redevelopment Agency were transferred to the Successor Agency of the Redevelopment Agency (SARDA) on February 1, 2012 and the City Council began serving as the successor agency. SARDA Revenues: Revenue includes an allocation of Property Tax equal to the outstanding obligations related to bonds and Owner Participation Agreements (OPAs) which total approximately $7,846,533 for the year. SARDA Expenditures: Expenditures have been reduced to administering previously obligated redevelopment projects and debt service principal and interest payments on Redevelopment Agency (RDA) bonds. Affordable Housing debt service costs are now included in this fund as well for a total expenditure of $7,846,533. FISCAL IMPACT: The proposed SARDA operating budget reflects a spending plan that is balanced within projected revenues, and will be used to wrap up Redevelopment Agency obligations. ATTACHMENTS: 1. Resolution 2. Fiscal Year 2014-15 Proposed Annual Operating Budget - SARDA RESOLUTION NO. SARDA 14- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the fiscal year 2014-15 SARDA operating budget is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless -the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency has adopted a resolution approving the fiscal year 2014-15 SARDA operating budget and the State Department of Finance has approved the expenditure on the Recognized Obligation Payment Schedule (ROPS), pursuant to Health and Safety Code Section 34177. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the Executive Director. C. The Agency Board must authorize any increase in regular personnel positions above the level indicated in the final budget. The Executive Director may authorize the hiring of temporary or part-time staff as necessary within the limits imposed by the controls listed above. D. The Executive Director may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires Agency Board action. E. The Executive Director may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require Agency Member action, except that the Executive Director may approve change orders on Public Works contracts approved by the Agency Board in amounts up to the project contingency established by the Agency Board. F. Pursuant to Section 3.28.130 of the Municipal Code, the Executive Director may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require Agency Board action, except that the Executive Director may approve change orders on purchases of supplies and equipment approved by the Agency Board in amounts up to the contingency established by Agency Board. G. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of $30,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 3.28.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of $5,000 or less. Section 3. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 4. Outstanding encumbrances shown on the Agency books at June 30, 2014, are hereby appropriated for such contracts or obligations for Fiscal Year 2014-15. Section 5. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the Agency; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Accounting and Purchasing Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Finance Director. Section 6. The Agency Secretary shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 10th day of June, 2014. Maryann Edwards,Chairperson ATTEST: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk/Acting Board Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 14- was duly and regularly adopted by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSENT: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: Gwyn R. Flores, CMC Acting City Clerk/Acting Board Secretary Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE Description DEBT SERVICE FUND 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget Revenues by Source Taxes and Franchises Redevelopment Property Tax Fund Distribution 7,341,065 7,915,947 7,846,533 (69,414) -0.88% Reimbursements Build America Bonds Treasury Credit 344,372 - - - 0.00% Use of Money and Property Investment Interest 19,937 - - - 0.00% Total Revenues and Other Sources 7,705,374 7,915,947 7,846,533 (69,414) -0.88% Expenses by Category Operations and Maintenance 3,423,460 1,445,861 1,231,000 (214,861) -14.86% Debt Service - Interest 5,102,924 4,978,740 4,910,533 (68,207) -1.37% Debt Service - Principal 1,640,000 1,705,000 65,000 3.96% Operating Transfer Out 250,000 - - - 0.00% Total Expenses and Other Financing Uses 8,776,384 8,064,601 7,846,533 (218,068) -2.70% Excess of Revenues Over (Under) Expenses (1,071,010) (148,654) - 148,654 -100.00% Fund Balance, Beginning of Year (34,260,253) (35,331,263) (35,479,917) (148,654) 0.42% Fund Balance, End of Year (35,331,263) (35,479,917) (35,479,917) - 0.00% Fund Description The Successor Agency to the Redevelopment Agency (SARDA) Debt Service Fund was established to account for payment obligations of the successor agency as a result of the State's dissolution of Redevelopment Agencies. This is a private -purpose trust fund that is used to account for resources held and administered by the SARDA acting in a fiduciary capacity for other governments. Analysis/Comments The SARDA Debt Service Fund Balance is negative due to utilizing full accrual based accounting for this fiduciary fund. The negative balance reflects long term liabilities that will be financed by future property tax distributions. 183 Annual Operating Budget Fiscal Year 2014-15 X14/2.AreT r 184 f(1 COUNCIL BUSINESS Item No. 28 TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT City Council Aaron Adams, City Manager June 10, 2014 Adoption of the Fiscal Years 2015-2019 Capital Improvement Program Budget PREPARED BY: RECOMMENDATION: Jennifer Hennessy, Finance Director Pascale Brown, Accounting Manager That the City Council adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEARS 2015-2019 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2014-15 BACKGROUND: The Capital Improvement Program (CIP) is the City of Temecula's plan for providing public improvements which exceed $30,000 in cost, have long-term life spans, and are non-recurring. The proposed CIP document serves as a planning tool for the coordination of financing and scheduling of all capital improvement projects over the next five years. A component of the City's plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). All projects presented in the CIP are carefully programmed considering the City's QMLP to ensure the community's capital improvement needs are met both now and in the future. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. CIP Development: The CIP was developed by taking recommendations provided by the staff and the City Council during a series of workshops. The primary focus of these workshops was to identify community needs in the areas of roads and streets, bridges, public buildings, parks and recreation facilities, and housing projects. All projects were reviewed to ensure consistency with the provisions of the City's General Plan, as well as the long-term vision of the City as developed by the City Council. On May 21, 2014, the City Council held a workshop to review and discuss the proposed CIP. At this workshop, an overview of the Capital Improvement Program Budget was presented to the City Council. City Council Members and staff discussed, in detail, several projects within the CIP. Per Council's direction, Fire Station 73 Living Quarters Upgrade has been fully funded for FY 2014-15. An advance from the General Fund is required to complete the construction of Fire Station 73 Living Quarters. The General Fund will be repaid over time from the future collection of Development Impact Fees (DIF) Fire. Also on May 21, 2014, the Planning Commission found the proposed CIP to be consistent with the General Plan in accordance with Government Code Section 65403 of the State Planning and Zoning Law. At the Public and Traffic Safety Commission meeting on May 22, 2014, the Circulation portions of the document were reviewed and the Commission recommended the proposed projects be approved. The Community Services Commission, at their June 09, 2014 meeting, will have reviewed the Parks and Recreation portion of the document and it is anticipated they will recommend the approval of the proposed projects. Proiected Costs: Overall, the proposed Fiscal Years 2015-2019 total projected cost is $326,201,196. A total of forty nine (49) projects are included in the program, consisting of seventeen (17) Circulation projects, twenty two (22) Infrastructure projects, nine (9) Parks and Recreation projects, and one (1) Housing project. The following illustrates the associated costs for each project classification and total cost: Type of Project Number of Projects Cost of Projects Circulation 17 $285,451,085 Infrastructure / Other 22 28,368,905 Parks and Recreation 9 7,024,462 SARDA / Housing 1 5,356,744 TOTAL 49 $326,201,196 Projected Revenues: Projected revenue from identified sources for the Five -Year Capital Improvement Program is $224,782,406, which is sufficient to fund the remaining project costs of $223,339,880 (projected costs of $326,201,196, less unspecified amounts of $102,861,316). Through the first two years of the five-year program, there is adequate funding for all proposed projects, with $62,147,507 million in funded projects in the Fiscal Year 2014-15 and $34,802,431 million in funded projects in the Fiscal Year 2015-16. Also, included in this five-year plan are twenty seven (27) projects which currently do not fit into the five-year window, but warrant consideration and review in this document. These projects are listed as Future Years and are listed by project type on pages 153-154 of the attached document. Circulation Projects: There are seventeen (17) Circulation projects with projected costs totaling $285,451,085. The Circulation projects represent roughly 88% of total project cost included in the proposed CIP budget. The following projects are of significant interest and align with the City's Core Value of Transportation Mobility and Connectivity: • French Valley Parkway/Interstate-15 Over -Crossing and Interchange Improvements - Phase I and Phase II • Interstate -15 / State Route 79 South Ultimate Interchange • Murrieta Creek Bridge and Overland Drive Extension to Diaz Road (Acquisition) • Pavement Rehabilitation Program — Citywide • Traffic Signal Equipment Replacement Program- Citywide Total funding for Circulation Projects in the coming fiscal year is $38,849,795 which includes $34,764,081 carried over from the current fiscal year and an additional appropriation of $4,085,714 in Fiscal Year 2014-15. All of these projects will have a significant impact on traffic circulation and, ultimately, the quality of life in the City. Infrastructure / Other Project: There are twenty two (22) Infrastructure / Other projects with projected costs totaling $28,368,905. The following projects are of significant interest and align with the noted City's Core Values as follows: • Bike Lane and Trail Program (Transportation Mobility and Connectivity) • City Facilities Rehabilitation (Healthy and Livable City) • Citywide Sidewalks (Transportation Mobility and Connectivity and a Sustainable City) • Consolidate and Update Evaluation of Disabled Access to City Facilities and Programs (A Safe and Prepared Community and Accountable and Responsive City Government) • Fire Station 73 Living Quarters Upgrade (A Safe and Prepared Community) • Library Parking — Phase II (Healthy and Livable City) • Pauba Road Sidewalks (Transportation Mobility and Connectivity) • Temecula Park and Ride (A Sustainable City) • Theater Remediation (Healthy and Livable City and A Safe and Prepared Community) • YMCA Repair and Remediation (Healthy and Livable City and A Safe and Prepared Community) Total funding for Infrastructure / Other Projects in the coming fiscal year is $14,825,802 which includes $6,359,709 carried over from the current fiscal year and an additional appropriation of $8,466,093 in Fiscal Year 2014-15. Parks and Recreation Projects: There are nine (9) Parks and Recreation projects with projected costs totaling $7,024,462. The following projects are of significant interest and align with the noted City's Core Value of Healthy and Livable City: • Children's Museum Enhancement Project • Parks Improvement Program • Playground Equipment Enhancement and Safety Surfacing • Sam Hicks Monument Park Playground Enhancement • Senior Citizen Outdoor Fitness Lot • Special Needs Playground Total funding for Park and Recreation projects in the coming fiscal year is $3,115,166 which includes $1,859,118 carried over from the current fiscal year and an additional appropriation of $1,256,048 in Fiscal Year 2014-15. FISCAL IMPACT: The adoption of the Fiscal Year 2015-19 Five -Year Capital Improvement Program establishes the project appropriations for Fiscal Year 2014-15 in an amount of $62,147,507. Projects which do not have sufficient funds within the funding source will not proceed until the funding has been secured. ATTACHMENTS: 1. Resolution 2. Proposed Capital Improvement Program Fiscal Years 2015-2019 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEARS 2015-2019 AND ADOPTING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2014-15 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. Section 2. On May 21, 2014, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program Fiscal Years 2015-19 is consistent with the General Plan. Section 5. That a certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program Fiscal Years 2015-19" include herein appropriations for Fiscal Year 2014-15, and are hereby adopted. The CIP appropriations for the Fiscal Year 2013-14 which have not been completed, encumbered, nor included in the Fiscal Years 2015-19 CIP, are hereby carried over for each applicable project to the Fiscal Year 2014-15. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Mayor Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located near this project and might affect her employer and this property. Mayor Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvements project. Council Member Naggar did not participate in the discussion concerning the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project because he has an interest in real property near these projects and they might affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. C. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. D. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. E. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Proposed Capital Improvement Program Fiscal Years 2015-19 City Council Adoption June 10, 2014 Capital Improvement Program Fiscal Years 2015-19 TABLE OF CONTENTS INTRODUCTION Page No. Transmittal Message 7 Resolution Adopting Capital Improvement Program 11 California Society of Municipal Finance Officers (CSMFO) Certificate of Award 15 City Organizational Chart 16 Description of Levels 17 Parameters for CIP Budget Costs Estimates 18 Description of Revenue Sources 19 SUMMARIES Projected Revenue Summary 21 Project Summary by Type of Project 22 Expenditure Summary by Project 32 CIP Major Revenue Sources 33 Comparison Between Projected Revenue and Costs 34 CIRCULATION PROJECTS Abbott Corporation Roadway Improvements 49 Butterfield Stage Road Extension 51 Diaz Road Widening 53 Flashing Beacons and Speed Advisory Signs 55 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 57 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 59 Illuminated Street Name Sign Replacement Program -Citywide 61 Interstate -15 / State Route 79 South Ultimate Interchange 63 Medians and Parkways -Citywide 65 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 67 Pavement Rehabilitation Program—Citywide 69 Pavement Rehabilitation Program—Winchester Road 71 3 (/ / Capital Improvement Program Fiscal Years 2015-19 TABLE OF CONTENTS (continued) Page No. Traffic Signal Equipment Replacement Program — Citywide 73 Traffic Signal Installation — Citywide 75 Traffic Signal Interconnect Equipment Installation 77 Western Bypass Bridge Over Murrieta Creek 79 Ynez Road Widening 81 INFRASTRUCTURE / OTHER PROJECTS Bike Lane and Trail Program 85 City Facilities Rehabilitation 87 Citywide Sidewalks 89 Citywide Storm Drain Improvements 91 Citywide Surveillance Cameras 93 Consolidate and Update Evaluation of Disabled Access To City Facilities and Programs 95 Developer Reimbursements 97 Facility Improvements / Enhancements / Expansions 99 Fire Station 73 Living Quarters Upgrade 101 Fire Station Roripaugh Ranch Site — Phase II 103 Library Parking - Phase II 105 Medians and Ornamental Pedestrian Barriers -Citywide 107 Murrieta Creek Improvements 109 Old Town Sidewalk Rehabilitation 111 Open Space Acquisition Program 113 Pauba Road Sidewalks 115 Pechanga Parkway Environmental Mitigation 117 Santa Gertrudis Creek Pedestrian / Bicycle Trail Extension and Interconnect 119 Teen Center 121 Temecula Park and Ride 123 Theater Remediation 125 YMCA Repair and Remediation 127 4 Capital Improvement Program Fiscal Years 2015-19 TABLE OF CONTENTS (continued) PARKS and RECREATION PROJECTS Page No. Children's Museum Enhancement Project 131 Flood Control Channel Reconstruction and Repair 133 Parks Improvement Program 135 Patricia H. Birdsall Sports Park Synthetic Turf Enhancement 137 Playground Equipment Enhancement and Safety Surfacing 139 Ronald Reagan Sports Park Channel Silt Removal and Desiltation Pond 141 Sam Hicks Monument Park Playground Enhancement 143 Senior Citizen Outdoor Fitness Lot 145 Special Needs Playground 147 SARDA / HOUSING PROJECTS Affordable Housing 151 FUTURE YEARS PROJECTS Circulation 153 Infrastructure 153 Parks and Recreation 154 APPENDIX Glossary of Terms 155 Index 158 Map of Major CIP Projects 161 5 6 -'441-"W"` Capital Improvement Program Fiscal Years 2015-19 TRANSMITTAL MESSAGE Honorable Mayor and Members of the City Council: It is with great pleasure that I submit the City of Temecula's Capital Improvement Program (CIP) Budget for Fiscal Years 2014-15 through 2018-19. This document is the result of more than 600 hours of planning and development in several workshops, including a City Council Workshop held on May 21, 2014. All projects presented in this five-year budget have been carefully programmed to ensure the community's capital improvement needs are met both now and in the future. CITY OF TEMECULA PROFILE AND DEMOGRAPHICS The City of Temecula is a fast growing community, which extends across 30 square miles of gently rolling hills and comprises approximately 106,289 residents of various cultural backgrounds. The City maintains approximately 302 miles of the 345 total miles of streets within its boundaries. Additionally, the City has 39 parks on 309 developed acres, providing extensive recreational opportunities for both Temecula citizens and surrounding communities. The Temecula Valley Unified School District provides 33 schools for 28,752 students in Kindergarten through 12th grade. The City of Temecula focuses on community needs and quality of life through day-to-day operations, a proactive economic development element, and by meeting the City's capital improvement needs. ECONOMIC DEVELOPMENT POLICY The City's economic development policy centers on providing a broad range of infrastructure improvements to encourage both tourism and business investment in the City of Temecula. By providing a commercial and residential core that is attractive, of high quality, and possesses adequate infrastructure to support the residential, business and tourist population, Temecula has quickly become a destination location for a broad spectrum of the population. Significant improvements in this budget document include French Valley Parkway / Interstate -15 Over - Crossing and Interchange Improvements — Phase I and Phase II, Interstate-15/State Route 79 South Ultimate Interchange, Murrieta Creek Bridge and Overland Drive Extension to Diaz Road, Pavement Rehabilitation -Citywide, Bike Lane and Trail Program, Pauba Road Sidewalks, Fire Station 73 Living Quarters Upgrade, Temecula Park and Ride, Library Parking and various Park Improvements. All of these projects will provide additional opportunities and access to the City and improve the overall quality of life. CAPITAL BUDGET POLICY The purpose of the CIP Budget document is to serve as a planning tool, which coordinates the financing and scheduling of major projects undertaken by the City. The CIP Budget document has been prepared in accordance with generally accepted accounting principles. This document is dynamic and, consequently, must be revised annually to address changing needs, priorities, and financial conditions. The capital improvements presented in this document are the City's major projects, which exceed $30,000 in cost, have long-term life spans, and are generally non-recurring. These projects include land and right-of-way acquisition, design, construction or rehabilitation of public buildings or facilities, public infrastructure design and construction, park design and construction, and redevelopment projects. Capital Improvement Program Fiscal Years 2015-19 TRANSMITTAL MESSAGE (continued) The City's goal in providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. PLAN DEVELOPMENT A component of the Strategic Business Plan includes the integration of the budget with the Quality of Life Master Plan (QLMP). The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six Core Values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government All projects presented in the CIP are carefully programmed in concurrence with the City's Quality of Life Master Plan to ensure the community's capital improvement needs are met both now and in the future. The project sheets have been updated to include the specific Core Value(s) each project satisfies. The framework for the CIP is further defined in the City's CIP fiscal policy to provide a structure within which fiscal decisions can be made and to optimize all available resources toward the accomplishment of the City's Core Values as defined in the QLMP. This CIP budget document was developed by incorporating input from key management team members based on community comments and feedback received throughout the year. Through several workshops, the team then identified and evaluated community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities. Each proposed project was reviewed and discussed to ensure funding, timing, and necessity. The CIP City Council Workshop held on May 21, 2014, provided the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. All projects were evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Plan, while considering the City's long-term vision as developed by the City Council. The proposed circulation, infrastructure, and parks and recreation projects were reviewed and approved by the Planning Commission, Public/Traffic Safety Commission, and the Parks and Recreation Commission. 8 Capital Improvement Program Fiscal Years 2015-19 TRANSMITTAL MESSAGE (continued) Projects in this document have been scheduled in each of the five fiscal years based on community needs, as determined by the City Council and availability of funding. Priority rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, and Successor Agency to the Temecula Redevelopment Agency/ Housing) have been assigned in accordance with the priority guidelines as shown on the Description of Priorities page herein. Additionally, since many projects in the CIP are conceptual in nature, the general outline for cost estimates provided in last year's CIP document was revised and utilized as shown on the Parameters for CIP Budget Cost page herein. The fiscal years 2015-19 CIP identifies a total of forty nine (49) projects consisting of seventeen (17) Circulation projects totaling $285,451,085 the Infrastructure/Other section consists of twenty two (22) projects totaling $28,368,905; the Parks and Recreation section consists of nine (9) projects totaling $7,024,462; and the Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing) section consists of one (1) project totaling $5,356,744. The total cost to complete all of the proposed projects is $326,201,196, of which $62,147,507 is programmed for fiscal year 2014-15. Also of note, in this document, there is $102,861,316 million in projects with unspecified funding sources. These projects have been identified as necessary infrastructure for the City, and will require that funding sources be identified before the projects can commence. Number of Projects Type of Project 17 Circulation 22 Infrastructure/Other 9 Parks and Recreation 1 SARDA / Housing 52 CIP BUDGET INFORMATION PROVIDED Information included in this document is as follows: Cost of Projects $285,451,085 28,368,905 7,024,462 5,356,744 $326 201.196 • Description of Levels provides the guidelines used in prioritizing projects. • Parameter for C1P Budget Cost Estimates provides standard estimating criteria for project costs. • Description of Revenue Sources provides a general description of sources of revenue for the CIP. • Projected Revenue Summary provides five-year projections for each of the major sources of funds to be utilized for capital improvements. • Project Summary by Type of Project provides summary information of the Capital Improvement projects arrayed on spreadsheets by the type of project and priority. 9 Capital Improvement Program Fiscal Years 2015-19 TRANSMITTAL MESSAGE (continued) ■ Comparison Between Projected Revenue and Costs provides summary information of costs versus revenue in each fiscal year by source of funds. ■ Project Description Sheets each sheet provides a Project Description, Benefit/Core Value, Project Status, Department, Level, Project Cost (including the fiscal year or years in which the project is anticipated to be constructed), Source of Funds, Future Operation & Maintenance Costs, and a location map. Project description categories include Circulation, Infrastructure/Other, Parks and Recreation, and SARDA/Housing. ■ Future Years Projects provide an opportunity for long range planning that exceeds the five-year period in each of the major groupings (Circulation, Infrastructure, Parks and Recreation, Redevelopment and Affordable Housing). CONCLUSION The revenue estimates, although conservative, are strictly estimates. The actual amount of funds available for construction will vary based upon the state of the economy. The City's major revenue sources are primarily received from various County programs, State grant programs, and Special Districts. The City Council will be updated throughout the year on the status of projects and corresponding revenue sources. The fiscal years 2015-19 Capital Improvement Program is a result of a total team effort of both City staff and City Council. There are 41 projects which are scheduled to begin design, construction and/or be completed in fiscal year 2014-15. These projects are intended to enhance the safety and quality of life for all citizens in the City of Temecula. I would like to thank staff and the City Council for all of the contributions that were made in developing the capital budget that will serve as the footprint for Temecula's future. Sincerely, Aaron Adams City Manager 10 Capital Improvement Program Fiscal Years 2015-19 RESOLUTION OF THE CITY COUNCIL RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THE CAPITAL IMPROVEMENT PROGRAM FY 2015-19 AND ADOPTING THE CAPITAL IMPROVEMENT BUDGET FOR FY 2014-2015 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of this Program is categorically exempt from environmental review under the California Environmental Quality Act (CEQA). Pursuant to Section 15262 of the State Guidelines for Implementation of CEQA, a project involving only feasibility or planning studies for possible future actions, which actions the City Council has not approved, adopted, or funded, does not require preparation of an EIR or Negative Declaration, but does require consideration of environmental factors. In reviewing this Program and conducting public hearings on it, the City Council has considered relevant environmental factors. This City Council, as the lead agency for environmental review, pursuant to the California Environmental Quality Act and the Guidelines promulgated there under (collectively "CEQA), has reviewed the scope and nature of this Capital Improvement Program and has concluded that the planning and prioritization process comprising this activity is not a project pursuant to CEQA because it does not order or authorize the commencement of any physical or other activity that would directly or indirectly have a significant effect upon the environment. The Capital Improvement Program merely establishes a listing of priority and allocates funds for the City to commence the necessary planning studies, including review pursuant to CEQA, at a future unspecified date. The future planning studies will be conducted at the earliest possible time so as to ensure thorough review pursuant to CEQA. Recognizing that the protection of the environment is a key factor in the quality of life within the City of Temecula and to further the City's strict adherence to both the spirit and letter of the law as regards to CEQA, this City Council has also considered this Capital Improvement Program as if it were a Project pursuant to CEQA. Reviewing this Program as a Project, this City Council concludes the Project would be exempt from review under CEQA, both pursuant to Section 15061(b)(3) and to the categorical exemption set forth in Section 15262 of CEQA. Section 15061(b)(3) would apply because it can be seen with certainty that this prioritizing and fund allocation program cannot and does not have the potential to cause a significant effect on the environment. No physical activity will occur until all required CEQA review is conducted at the time the physical improvements prioritized in the Program are undertaken. Section 15262 provides a categorical exemption to actions that are feasibility or planning studies related to possible future actions. This Council is aware of and has considered the current and relevant environmental factors as an integral component of the review of this Program. This Council, as lead agency, hereby determines and decides that the exemption provided in both Sections 15061(b)(3) and 15262 apply in the event this is deemed a Project pursuant to CEQA. 11 Capital Improvement Program Fiscal Years 2015-19 RESOLUTION OF THE CITY COUNCIL (continued) Section 2. On May 21, 2014, the Planning Commission found the Capital Improvement Program consistent with the General Plan in accordance with Government Code Section 65401 of State Planning and Zoning Law. Section 3. The City Council hereby finds and declares that the requirements of Government Code Section 65402(a) shall not apply to: (1) the disposition of the remainder of a larger parcel which was acquired and used in part for street purposes; (2) acquisitions, dispositions, or abandonments for street widening; or (3) alignment projects, provided such dispositions for street purposes, acquisition, dispositions, or abandonments for street widening, or alignment projects are of a minor nature. Section 4. The City Council hereby finds that the acquisition of land necessary for the City of Temecula Capital Improvement Program Fiscal Years 2015-19 is consistent with the General Plan. Section 5. That a certain document now on file in the office of the City Clerk of the City of Temecula, entitled "City of Temecula Capital Improvement Program Fiscal Years 2015-19" include herein appropriations for Fiscal Year 2014-15, and are hereby adopted. The CIP appropriations for the Fiscal Year 2013-14 which have not been completed, encumbered, nor included in the Fiscal Years 2015-19 CIP, are hereby carried over for each applicable project to the Fiscal Year 2014-15. Certain Development Impact Fees from future revenue may be used to replace the expenditure of current capital reserve funds in the CIP. Section 6. Council Member Edwards did not participate in the discussion concerning the Murrieta Creek Improvements project because her employer, the Boys and Girls Club, is located within 500 feet of this project and is likely to affect her employer and this property. Council Member Edwards hereby abstains in the approval of this Resolution as such approval relates to the Murrieta Creek Improvements project. Council Member Naggar did not participate in the discussion concerning the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project because he has an interest in real property within 500 feet of the boundaries of these projects and they are likely to affect this property. Council Member Naggar hereby abstains in the approval of this Resolution as such approval relates to the study of the Medians and the Ornamental Pedestrian Barriers project on Deer Hollow adjacent to the Great Oak High School project. Section 7. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditures of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. 12 Capital Improvement Program Fiscal Years 2015-19 RESOLUTION OF THE CITY COUNCIL (continued) A. The City Manager may approve change orders on Public Works contracts in amounts up to $30,000, if sufficient appropriated funds are available. B. The City Manager may authorize transfers up to $30,000 between approved Capital Improvement Program projects. C. Notwithstanding Section 7.B. above, pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditures of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to project contingency established by Council. Section 8. Certification: The City Clerk shall certify the adoption of this resolution. 13 Capital Improvement Program Fiscal Years 2015-19 RESOLUTION OF THE CITY COUNCIL (continued) PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Gwyn R. Flores, CMC, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: 14 Gwyn R. Flores, CMC Acting City Clerk Capital Improvement Program Fiscal Years 2015-19 CSMFO CERTIFICATE OF AWARD California Society of Nunic4aC Finance Officers f' rii/kaic irJAward Capital Budget Excellence Award Fiscal Year 2014 I'rc,scnke/ irr the Cit , of Temecula For meeting the criteria established to achieve the Capital Budget Excellence Award_ Februaryll, 2014 ti C �It 711_ t k Pauline Mary Ken 81iaws12, Chair C i Priajrsxional Mani -tants MU, _ Recognition f aaara rrifii r .,... 1 '- Dciffauteal Excellence in ,tfanicipul Fiaanucief Kefxrrilalg i{, '' 17 { „ .+'.. " �. ✓� .+ '`. �t4" u4 . •.+1.'-14 y f - t --- MIR) President 15 CITY ORGANIZATIONAL CHART Citizens of Temecula C1/is-atz T Capital Improvement Program Je c, R Fiscal Years 201519 f :City 'from-) City Council llanater J (la! raT QCT Capital Improvement Program Fiscal Years 2015-19 LEVEL I: LEVEL 0: DESCRIPTION OF LEVEL RANKING AND FUTURE YEARS PROJECTS The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health. safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated or financial opportunity losses may result. The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base. quality of life, and has been identified as a priority in the Quality of Life Master Plan. LEVEL III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. FUTURE YEARS PROJECTS: The project will be an improvement to the community, but does not necessarily need to be completed within a five-year capital improvement program time frame. 17 Capital Improvement Program Fiscal Years 2015-19 PARAMETERS FOR CIP BUDGET COST ESTIMATES ADMINISTRATION COSTS AS A PERCENTAGE OF ESTIMATED TOTAL PROJECT COSTS Estimated Total Project Costs Over $10 Million $5 Million to $10 Million $1 Million to $5 Million $500,000 to $1 Million $100,000 to $500,000 Less than $100,000 Administration Costs Percentage 7% 10% 15% 20% 25% 30% DESIGN COSTS AS A PERCENTAGE OF TOTAL CONSTRUCTION COSTS Estimated Total Construction Costs Over $10 Million $5 Million to $10 Million $1 Million to $5 Million $500,000 to $1 Million $100,000 to $500,000 Less than $100,000 Design Costs Percentage 7% 10% 15% 18% 20% 25% ACQUISITION COSTS (vacant, per square foot) Property Zoning Industrial Property Commercial/Retail/Office Commercial — Old Town Rural/Residential Flood Plain Multi -Family Residential Single Family Residential Estimated Cost (vacant, per sq. ft.) $12.00 $20.00 $50.00 $0.50 - $2.00 $0.57 $5.00 $3.00 CONSTRUCTION COSTS Building Type Assembly Use Building (per sq. ft.) Office (per sq. ft.) Multi -Family Housing (per sq. ft.) Community Parks (per acre) Neighborhood Parks (per acre) Estimated Cost $300 $300 $175 $340,000 $250,000 Parameters for the CIP cost estimates are adjusted annually to reflect current economic conditions and cost of living increases. 18 Capital Improvement Program Fiscal Years 2015-19 DESCRIPTION OF REVENUE SOURCES Assembly Bill 2766 (AB 2766) State funds that are available to implement programs and projects that reduce air pollution from motor vehicles. Capital Project Reserves City General Funds retained for capital improvement projects. Community Development Block Grant (CDBG) Federal funds allocated to local government, usually through a local clearinghouse (Riverside County Economic Development Agency), based on a formula, but required to be applied for and used within a broad functional area such as community development. Community Facilities District (CFD) A tool that allows the City to construct desired and authorized public improvements with costs of the projects paid for by the benefitted properties within the boundaries of a designated area. The costs are then financed through the issuance of bonds payable over a period of years. Congestion Mitigation and Air Quality (CMAQ) This program funds transportation projects or programs that will result in air quality benefits, contribute to attain or maintenance of the National Ambient Air Quality Standards (NAAQS) for ozone and carbon monoxide and provide congestion relief. Development Impact Fees (DIF) Fees generated by development applications to offset the effect of development to include infrastructure, fire protection, public facilities and services, libraries, roads, schools, parks, traffic signal mitigation and open space/public art. Fees are determined by the cost of the project at the time of application. Housing Related Parks (HRP) This program is designed to reward local governments that approve housing for lower-income households and are in compliance with State housing element law. Funds are used to create or rehabilitate parks. Measure A (Local Streets and Roads) Funds generated from the one-half percent sales tax levied throughout Riverside County to carry out transportation projects by the County and cities. Quimby The City's park -in -lieu or park development fee is assessed under provisions of the Subdivision Map Act which allows the City to require the dedication of land or the payment of a fee in lieu of land to be used for the purchase (or development) of park property. 19 Capital Improvement Program Fiscal Years 2015-19 DESCRIPTION OF REVENUE SOURCES (continued) Successor Agency to the Temecula Redevelopment Agency Affordable Housing Tax Allocation Bonds (TABs) As of January 31, 2012, the Redevelopment Agency of the City of Temecula has been dissolved and the City has elected to become the Successor Agency. The Successor Agency will be responsible for the winding down of the remaining activities of the dissolved Redevelopment Agency. These remaining activities include completing affordable housing and infrastructure projects that are funded with tax allocation bonds issued by the former redevelopment agency. Reimbursements/Other Funding made available from other agencies or sources on a reimbursement, donation, and contribution basis. The actual agreement states the conditions of monies specific to a particular project. Safe, Accountable, Flexible, Efficient, Transportation Equity Act — Legacy for Users (SAFETEA—LU) Signed into law on August 10, 2005, and provides for highways, highway safety, and public transportation to improve safety, reduce traffic congestion, and other activities related to solving transportation problems. This new program takes off where STP, TEA -21, and ISTEA left off. Senate Bill 621 Represents a regional organization made up of tribal governments primarily within Riverside and San Bernardino counties. Tribal Alliance of Sovereign Indian Nations (TASIN) member tribes contribute a percentage of their gaming revenues to the Indian Gaming Special Distribution Fund (SDF), as established by the State Legislature, to offset the impacts of Indian gaming on public services and infrastructure. Senate Bill 821 Each year 2% of the Local Transportation Fund are made available to fund facilities for the exclusive use of pedestrians and bicyclists. State Transportation Improvement Program (STIP) Augmentation State and Federal funds used for the construction of projects that add capacity to the transportation system. Surface Transportation Program (STP) Federal funds available for local agencies to improve the safety and efficiency of the local transportation system. Transportation Uniform Mitigation Fee (TUMF) Multi -jurisdictional development impact fee paid for by new development to provide the transportation infrastructure necessary to accommodate new development. 20 Capital Improvement Program Fiscal Years 2015-19 PROJECTED REVENUE SUMMARY FUNDING SOURCE Available Projected Projected Projected Projected Projected Projected Fund 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Funds Balance Revenue Revenue Revenue Revenue Revenue Available Assembly Bill 2766 $ 558,367 $ 93,400 $ 95,258 $ 97,153 $ 99,086 $ 101,057 $ 1,044,321 Capital Project Reserves 6,887,848 1,069,902 4,506,333 3,998,913 3,633,100 3,576,659 23,672,755 Community Development Block Grant (CDBG) 635,032 635,032 Community Facilities Districts Roripaugh Community Facilities District 14,600,156 Wolf Creek Community Facilities District 441,934 Development Impact Fees (DIF) Corporate Facilities 216,872 227,307 205,647 260,321 276,451 1,015 1,187,613 Fire Facilities 724,142 118,061 108,509 65,710 23,101 1,283 1,040,806 Library Facilities 569.495 309.331 353,491 417,461 447,919 1,644 2.099,341 Open Space and Trails 443,220 163,130 189,871 97,982 32,379 1,799 928,381 Parks and Recreation 941,350 1,128,760 723,701 484,275 111,086 6,171 3,395,343 Police Facilities 578,765 119,859 110,595 43,769 9,726 540 863,254 Public Art 12,478 22,249 17,301 17,199 17,564 64 86,855 Quimby 315,796 352,253 485,560 357,817 159,030 8,835 1,679,291 Street Improvements 1,842,182 875,980 416,182 291,626 67,307 3,739 3,497,016 Traffic Signals 288.552 129,637 64,739 41,254 9,528 529 534,239 Measure A Programs Measure A (Local Streets and Roads) 4,158,325 157,435 1,290,315 1.396,900 1,453,341 8,456,316 Grants Congestion Mitigation Air Quality (CMAQ) 1,300,750 1,300,750 Housing Related Parks Grant (HRP) 323,000 323,000 SAFETEA-LU 1,600,000 1,600,000 3,200,000 State Transportation Improvement Program (STIP) 5.000,000 10,000,000 26,545,000 41,545,000 Surface Transportation Program (STP) 646,190 7,158,741 5,817,359 13,622,290 Successor Agency to the Temecula Redevelopment Agency Redevelopment Property Tax Trust Fund 540,321 540,321 Tax Allocation Bonds 2007 209,679 209,679 Affordable Housing Tax Allocation Bonds 2010 5,206,744 5,206,744 Reimbursements/Other Shea Homes Reimbursement 173,808 173,808 Rancho California Water District (RCWD) 324,192 324,192 Senate Bills Senate Bill 621 4,863,264 4,863,264 Senate Bill 821 332,250 332,250 Transportation Uniform Mitigation Fee (TUMF) Community and Environmental Transportation Accountability Program (CETAP/RCTC) 4,656,792 4,656,792 Riverside County Transportation Commission (RCTC) 4,000,000 42,342,492 25,682,178 72,024,670 Western Riverside Council of Governments (WRCOG) 5,859,360 6,437,633 12,296,993 14,600,156 441,934 TOTAL REVENUE $ 43,897,490 $ 18,520,678 $ 32,763,876 $ 65,933,331 $ 58,510,355 $ 5,156,676 $ 224,782,406 21 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT PROJECT SOURCE OF FUNDS Prior Years Fiscal Year Actual Ended 2014 Expenditures Carryover as of 2/28/2014 Budget 2014-15 Adopted Appropriation CIRCULATION Abbott Corporation Roadway Improvements Bond Proceeds (2007 TABS) 209,679 Distribution(RPTTF) 540,321 Butterfield Stage Road Extension CFD (Roripaugh Ranch) 26,990,599 14,600,156 Reimbursement/Other (Shea Homes) Reimbursement/Other (RCWD) 324,192 Reimbursement/Other (SCE) 8,537 TUMF 173,808 1,438,000 Diaz Road Widening Unspecified* Flashing Beacons and Speed Advisory Signs DIF (Traffic Signals) Uns , ecified` 57,440 24,138 French Valley Parkway / Interstate -15 Over - Crossing and Interchange Improvements - Phase I Capital Project Reserves 249,821 DIF (Street Improvements) 444,203 Measure A (Local Street and Road) 2,869,351 120,000 TUMF (CETAP/RCTC) 18,722,615 4,069,901 586,891 TUMF (WRCOG) 1,612,005 150,000 French Valley Parkway / Interstate -15 Over - Crossing and Interchange Improvements - Phase II Capital Project Reserves CFD (Harveston) DIF (Street Improvements) Federal Highway Administration Measure A (Local Streets and Roads) Reimbursements/Other (Land Donation) SAFETEA-LU STIP(State Transportation Improvement Program) TUMF (RCTC) TUMF(WRCOG) Unspecified` 1,429,455 1,005,840 75,360 8,000 1,627,914 6,000,000 164,000 4,137,593 8,716,058 5,174,937 500,000 22 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT 2015-16 2016-17 2017-18 2018-19 TOTAL PROJECT COST TO Projected Projected Projected Projected COST COMPLETE CIRCULATION 209,679 209,679 540,321 540,321 41, 590, 755 14, 600,156 173,808 324,192 8,537 1,438,000 173,808 324,192 374,000 3,117,437 3,491,437 3,491,437 81,578 24,138 20,000 20,000 20,000 369,821 444,203 2,869,351 23,379,407 1,762,005 120,000 4,656,792 150,000 72,000 105,000 105,000 105,000 1,980,455 551,000 1,005,840 75,360 8,000 1,627,914 6,000,000 1,600,000 1,600,000 1,600,000 5,000,000 10,000,000 26,545,000 41,545,000 41,545,000 4,137,593 6,437,633 27,272,500 23,173,867 71,274,995 62,558,937 10,041,133 54,383,825 64,424,958 64,424,958 a 23 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT PROJECT SOURCE OF FUNDS Prior Years Actual Expenditures as of 2/2812014 Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation Illuminated Street Name Sign Replacement Program -Citywide Unspecified* Interstate -15 / State Route 79 South Ultimate Interchange CFD (Crowne Hill) Reimbursement/ Other (Morgan Hill) SAFETEA-LU Senate Bill 621 STP (Surface Transportation Program-Rcrc) TUMF (CETAP/RCTC) TUMF (RCTC/REGION) TUMF (WRCOG) 502,211 1,190,582 9,636,722 4,452,000 1,400,000 612,761 1,014,000 Medians and Parkways -Citywide DIF (Street Improvements) 134,589 143,000 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Capital Project Reserves DIF (Street Improvements) Reimbursement/ Other Unspecified* 235,422 5,103,345 73,905 3,157,145 Pavement Rehabilitation Program -Citywide Capital Project Reserves Measure A 3,650,585 9,105,965 1,832,938 2,553,652 878,323 Pavement Rehabilitation Program- Winchester Road Measure A STP (Surface Transportation Program) 634,285 646,190 249,500 Traffic Signal Equipment Replacement Program - Citywide DIF (Traffic Signals) Unspecified* 187,682 127,318 205,000 Traffic Signal Installation -Citywide Traffic Signal Interconnect Equipment Installation DIF (Traffic Signals) Unspecified* DIF (Traffic Signals) Unspecified* 272,409 Western Bypass Bridge Over Murrieta Creek Ynez Road Widening Capital Project Reserves TUMF (WRCOG) Unspecified* Unspecified* 234,243 722,428 48,237 34,423 75,000 TOTAL CIRCULATION PROJECTS $ 112,294.879 $ 34,764,081 $ 4,085,714 24 $ 32,407,660 $ 79.113,075 $ 71,364,293 S 63,716,262 $ 397,745,964 S 285,451,085 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT 2015-16 2016-17 2017-18 2018-19 TOTAL PROJECT COST TO Projected Projected Projected Projected COST COMPLETE 205,000 205,000 205,000 615,000 615,000 1,600,000 3,236,503 7,158,741 5,817,359 4,000,000 7,648,843 2,508,311 502,211 1,190,582 1,600,000 14,499,986 1,600,000 4,863,264 12,976,100 12,976,100 4,452,000 5,400,000 4,000,000 10,157,154 10,157,154 88,000 365,589 231,000 10,731,657 235,422 8,260,490 73,905 10,731,657 3,157,145 10,731,657 3,509,685 3,739,265 1,290,315 3,403,100 3,346,659 1,396,900 1,453,341 19,482,232 16,678,496 15,831,647 7,572,531 883,785 883,785 646,190 646,190 102,783 622,783 435,101 80,000 80,000 160,000 160,000 75,000 75,000 1,319,500 590,000 1,105,000 3,014,500 3,014,500 400,000 7,421,149 1,905,750 272,409 400,000 400,000 282,480 48,237 8,178,000 7,455,572 1,905,750 1,905,750 385,052 3,315,982 3,701,034 3,701.034 25 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT PROJECT SOURCE OF FUNDS Prior Years Fiscal Year Actual Ended 2014 Expenditures Carryover as of 2/28/2014 Budget 2014-15 Adopted Appropriation INFRASTRUCTURE / OTiau Bike Lane and Trail Program DIF (Open Space and Trails) 8 29,712 220,288 250,000 Unspecified* City Facilities Rehabilitation Capital Project Reserves 518,298 481,702 DIF (Corporate Facilities) Unspecified* 250,000 Citywide Sidewalks Citywide Storm Drain Improvements Capital Pro ect Reserves 15,349 109,651 Capital Project Reserves 642,731 262,401 30,000 Citywide Surveillance Cameras DIF (Corporate Facilities) DIF (Police Facilities) Unspecified* 170,376 443,624 Consolidate and Update Evaluation of Disabled Access to City Facilities and Programs Capital Project Reserves Unspecified* 100,000 Developer Reimbursements DIF (Corporate Facilities) 6,031 DIF (Fire) 1,005 DIF (Parks & Recreation) 549,722 680,319 Facility Improvements / Enhancements / Expansions Unspecified* Fire Station 73 Living Quarters Upgrade DIF (Fire) 16,878 133,122 1,485,000 DIF (Police Facilities) 2,000 Fire Station Roripaugh Ranch Site -Phase 11 DIF (Fire) Library Parking Phase II 9,524 40,476 Capital Project Reserves 37,628 DIF (Library) 413,587 102,069 1,192,716 DIF (Police Facilities) 50,000 Medians and Omamental Pedestrian Barriers - Citywide DIF (Street Improvements) 29,900 10,100 Unspecified* Murrieta Creek Improvements Capital Project Reserves 132,412 Unspecified* Old Town Sidewalk Rehabilitation Unspecified* Open Space Acquisition Program Unspecified* DIF (Open Space and Trails) 265,021 Pauba Road Sidewalks Capital Project Reserves 156,150 Senate Bill 821 332,250 Pechan a Parkway Environmental Mitigation CFD (Wolf Creek) .......... Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect 352,920 329,934 28,000 AB 2766 58,626 BTA (Bicycle Transportation Account) 223,311 Capital Project Reserves 78,920 DIF (Open Space and Trails) 142,355 46,775 Unspecified* 26 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT 2015-16 2016-17 2017-18 2018-19 TOTAL PROJECT COST TO Projected Projected Projected Projected COST COMPLETE • INFRASTRUCTURE / OTHER 250,000 266,380 150,000 2,500.000 750,000 720,288 2,916,380 2,916,380 250,000 500,000 500,000 500,000 1,250,000 250,000 1,500,000 731,702 250,000 1,500,000 125,000 125,000 125,000 125,000 625,000 609,651 935,132 292,401 27,910 162,090 190,000 193,500 198,286 605,714 383,500 198,286 605,714 383,500 50,000 150,000 150,000 50,000 50,000 100,000 100,000 337,123 6,031 6,031 1,005 1,005 1,567,164 1,567,164 400,000 400,000 400,000 1,635,000 1,618,122 2,000 2,000 200,000 250,000 240,476 37,628 1,708,372 1,294,785 50,000 50,000 40,000 10,100 393,500 547,200 940,700 940,700 150,000 132,412 150,000 150,000 150,000 150,000 980,000 1,280,000 1,280,000 200,000 265,021 200,000 200,000 156,150 156,150 332,250 332,250 28,000 28,000 28,000 794,854 441,934 3,811,400 58,626 223,311 78,920 189,130 3,811,400 189,130 3,811,400 27 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT PROJECT SOURCE OF FUNDS Prior Years Fiscal Year Actual Ended 2014 Expenditures Carryover as of 2/28/2014 Budget 2014-15 Adopted Appropriation Teen Center DIF (Parks & Recreation) 30,000 Temecula Park and Ride AB 2766 92,126 651,767 Capital Project Reserves 272,967 46,483 CMAQ (Congestion Mitigation & Air Quality) DIF (Police Facilities) 1,300,750 100,000 Theater Remediation Capital Project Reserves DIF (Police Facilities) 244,042 2,635,133 923,383 55,000 YMCA Repair and Remediation Capital Project Reserves DIF (Corporate Facilities) DIF (Police Facilities) DIF (Quimby) 60,280 161,047 511,129 663,544 115,000 26,500 TOTAL INFRASTRUCTURE/OTHER PROJECTS PARKS ECREATIO Children's Museum Enhancement Project DIF (Parks & Recreation) 29,734 84,266 Flood Control Channel Reconstruction and Repair Capital Project Reserves Unspecified' 56,372 443,628 Parks Improvement Program Capital Project Reserves DIF (Quimby) Unspecified* 318,392 50,000 181,608 220,000 Patricia H Birdsall Sports Park Synthetic Turf Enhancement DIF (Parks & Recreation) Unspecified* Playground Equipment Enhancement and Safety Surfacing DIF (Parks & Recreation) 290,000 Unspecified* Ronald Reagan Sports Park Channel Silt Removal and Desiking Pond Capital Project Reserves 373,592 Proposition 42 88,000 Reimbursements/Other (FEMA) 167,357 11,741 29,648 Sam Hicks Monument Park Playground Enhancement CDBG 1,518 173,482 311,550 DIF (Police Facilities) 35,000 Senior Citizen Outdoor Fitness Lot DIF (Parks & Recreation) 4,026 85,774 Special Needs Playground DIF (Parks & Recreation) DIF (Quimby) HRP (Housing -Related Parks Program) 113,681 232,819 46,850 645,800 323,000 imIMPRIPMEIMEIgs 1,202,672 $ 1,859;1.18 $ 1,256;048 28 Capital Improvement Program Fiscal Years 2015.19 PROJECT SUMMARY BY TYPE OF PROJECT 2015.16 2016.17 2017.18 2018.19 TOTAL PROJECT COST TO Projoded Projected Projected Projected COST COMPLETE 30.000 30.000 743.893 551.767 319.450 46.483 1.300.750 100.000 1.300.750 100.000 3,802.558 65.000 a,:de,516 65.000 161,047 511,129 115.000 750.324 161.047 511.129 115.000 590.044 363t4.200 :$ 1,6P7.?00 r 4.108000 'S '91 114,000 84.268 250.000 250.000 750.000 693.628 250,000 250000 220.003 940.000 50.000 220.000 220,000 720,000 660.000 821,808 660000 025.000 325,000 325.000 325.000 325.000 975.000 325.030 976.000 340.003 630,030 636000 390.003 440.000 830.000 830.000 29.648 *64 474.277 e8.000 167.357 100.685 486.550 485.032 35.000 35.030 89.800 86.774 393,350 645.800 323.000 279,659 645,800 023.000 29 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT PROJECT SOURCE OF FUNDS Prior Years Fiscal Year Actual Ended 2014 Expenditures Carryover as of 2/28/2014 Budget 2014-15 Adopted Appropriation SARDA / HOUSING Affordable Housing CDBG SARDA Housing Tax Increment SARDA Housing (2010 TABS) SARDA Housing (2011 TABS) 150,000 2,842,790 4,000,000 5,206,744 1,859,666 TOTAL SARDA PROJECTS 8,702,456 5,356,744 TOTALS $ 125,694,239 $ 48,339,652 $ 13,807,855 'Project cannot be constructed until a funding source is identified. 30 Capital Improvement Program Fiscal Years 2015-19 PROJECT SUMMARY BY TYPE OF PROJECT 2015-16 2016.17 2017.18 2018.19 TOTAL PROJECT COST TO Projected Projected Projected Projected COST COMPLETE 150.000 2.847.700 9.206.744 1199.666 150.000 5 ?C6.744 16,088,260" 5.356 5 36.802.431 5 86.302.003 5 74692,993 1 68.368262 1 651.895435 $ 326,201.196 r . // 3,6344 Capital Improvement Program Fiscal Years 2015-19 EXPENDITURE SUMMARY BY PROJECT PARKS and RECREATION 2% INFRASTRUCTURE 9% SARDA / HOUSING 2% CIRCULATION 87% PROJECTED EXPENDITURES: $326,201,196 32 Capital Improvement Program Fiscal Years 2015-19 CIP MAJOR REVENUE SOURCES SPECIAL DISTRICTS 7% COUNTY 44% PROJECTED REVENUES: $224,782,406 33 CITY 11% Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Prior Years Fiscal Year Ended Actual 2014 Expenditures as Carry over of 02/28/2014 Budget Assembly Bill 2766 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect 58,626 Temecula Park and Ride 92,126 Total Cost $ 150,752 Total Revenue $ 558,367 Capital Project Reserves City Facilities Rehabilitation Citywide Sidewalks Citywide Storm Drain Improvements 518,298 15,349 642,731 481,702 109,651 262,401 Consolidate and Update Evaluation of Disabled Access to City Facilities and Programs Flood Control Channel Reconstruction and Repair 56,372 443,628 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 249,821 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 1,429,455 Library Parking Phase II 37,628 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 235,422 Murrieta Creek Improvements 132,412 Parks Improvement Program 318,392 181,608 Pauba Road Sidewalks Pavement Rehabilitation Program- Citywide 3,650,585 1,832,938 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 373,592 11,741 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension and Interconnect 78,920 Temecula Park and Ride 272,967 Theater Remediation 244,042 2,635,133 Western Bypass Bridge Over Murrieta Creek 234,243 48,237 YMCA Repair and Remediation 161,047 Total Cost $ 8,490,229 $ 6,168,086 Total Revenue $ 6,887,848 Community Development Block Grant (CDBG) Affordable Housing 150,000 Sam Hicks Monument Park Playground Replacement 1,518 173,482 Total Cost $ 1,518 $ 323,482 Total Revenue Community Facilities Districts Butterfield Stage Road Extension French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Pechanga Parkway Improvements Environmental Mitigation 34 26,990,599 1,005,840 502,211 352,920 14,600,156 329,934 Total Cost $ 28,851,570 $ 14,930,090 Total Revenue $ 15,042,090 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Cost To Funds Appropriation Projected Projected Projected Projected Cost Complete Available 651,767 58,626 743,893 651,767 $ 651,767 $ 802,519 $ 651,767 $ 93,400 $ 95,258 $ 97,153 $ 99,086 $ 101,057 $ 1,044,321 250,000 1,250,000 125,000 125,000 125,000 125,000 625,000 30,000 935,132 100,000 50,000 150,000 250,000 750,000 120,000 369,821 164,000 72,000 105,000 105,000 105,000 1,980,455 37,628 235,422 132,412 220,000 220,000 940,000 156,150 156,150 3,509,685 3,739,265 3,403,100 3,346,659 19,482,232 29,648 29,648 29,648 474,277 78,920 46,483 319,450 923,383 3,802,558 282,480 161,047 731,702 609,651 292,401 150,000 693,628 120,000 551,000 621,608 156,150 15,831,647 100,685 46,483 3,558,516 48,237 161,047 $ 1,789,664 $ 4,506,333 $ 3,998,913 $ 3,633,100 $ 3,576,659 $ 32,162,984 $ 23,672,755 $ 1,069,902 $ 4,506,333 $ 3,998,913 $ 3,633,100 $ 3,576,659 $ 23,672,755 150,000 150,000 311,550 486,550 485,032 $ 311,550 $ 636,550 $ 635,032 $ 635,032 $ 635,032 41,590,755 14,600,156 1,005,840 502,211 28,000 28,000 28,000 28,000 794,854 441,934 $ 28,000 $ 28,000 $ 28,000 $ 28,000 $ 43,893,660 $ 15,042,090 $ $ 15,042,090 35 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Prior Years Fiscal Year Ended Actual 2014 Expenditures as Carry over of 02/28/2014 Budget Development Impact Fees (DIF) DIF - Corporate Facilities City Facilities Rehabilitation Citywide Surveillance Cameras Developer Reimbursements YMCA Repair and Remediation DIF - Fire Facilities Developer Reimbursements Fire Station 73 Living Quarters Upgrade Fire Station Roripaugh Ranch Site- Phase II 6,031 511,129 Total Cost $ 517,160 Total Revenue $ 216,872 1,005 16,878 133,122 9,524 40,476 Total Cost $ Total Revenue $ 26,402 $ 724,142 174,603 DIF - Library Facilities Library Parking Phase II 413,587 102,069 Total Cost $ 413,587 $ 102,069 Total Revenue $ 569,495 DIF - Open Space / Trails Bike Lane and Trail Program 29,712 220,288 Open Space Acquisition Program 265,021 Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect 142,355 Total Cost $ Total Revenue $ 294,733 $ 443,220 362,643 DIF - Parks & Recreation Children's Museum Enhancement Project 29,734 84,266 Developer Reimbursements 549,722 Patricia H Birdsall Sports Park Synthetic Turf Replacement Playground Equipment Enhancement and Safety Surfacing Senior Citizen Outdoor Fitness Lot 4,026 85,774 Special Needs Playground 113,681 232,819 Teen Center Total Cost $ 147,441 $ 952,581 Total Revenue $ 941,350 36 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Cost To Funds Appropriation Projected Projected Projected Projected Cost Complete Available 250,000 170,376 27,910 250,000 198,286 6,031 511,129 250,000 198,286 6,031 511,129 $ 420,376 $ 27,910 $ 965,446 $ 965,446 $ 227,307 $ 205,647 $ 260,321 $ 276,451 $ 1,015 1,187,613 1,485,000 200,000 1,005 1,635,000 250,000 1,005 1,618,122 240,476 $ 1,485,000 $ 200,000 $ 1,886,005 S 1,859,603 $ 118,061 $ 108,509 $ 65,710 $ 23,101 $ 1,283 $ 1,040,806 1,192,716 1,708,372 1,294,785 $ 1,192,716 $ 1,708,372 $ 1,294,785 $ 309,331 $ 353,491 $ 417,461 $ 447,919 $ 1,644 $ 2,099,341 250,000 250,000 750,000 720,288 265,021 46,775 189,130 189,130 $ 296,775 $ 250,000 $ 1,204,151 $ 909,418 $ 163,130 $ 189,871 $ 97,982 $ 32,379 $ 1,799 $ 928,381 680,319 337,123 325,000 290,000 340,000 46,850 30,000 114,000 1,567,164 325,000 630,000 89,800 393,350 30,000 84,266 1,567,164 325,000 630,000 85,774 279,669 30,000 $ 1,047,169 $ 1,002,123 $ 3,149,314 $ 3,001,873 $ 1,128,760 $ 723,701 $ 484,275 $ 111,086 $ 6,171 $ 3,395,343 37 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Prior Years Fiscal Year Ended Actual 2014 Expenditures as Carry over of 02/28/2014 Budget DIF - Police Facilities Citywide Surveillance Cameras Fire Station 73 Living Quarters Upgrade Library Parking Phase II Sam Hicks Monument Park Playground Replacement Temecula Park and Ride Theater Remediation YMCA Repair and Remediation Total Cost Total Revenue $ 578,765 DIF - Public Art Total Cost Total Revenue $ 12,478 DIF - Quimby Parks Improvement Program 50,000 Special Needs Playground 645,800 YMCA Repair and Remediation 60,280 663,544 Total Cost $ Total Revenue $ DIF - Street Improvements Diaz Road Widening French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Median and Ornamental Pedestrian Barriers- Citywide Medians and Parkways -Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road DIF - Traffic Signals Flashing Beacons and Speed Advisory Signs Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation — Citywide Traffic Signal Interconnect Equipment Installation 38 110,280 $ 315,796 1,309,344 444,203 75,360 29,900 10,100 134,589 5,103,345 3,157,145 Total Cost $ Total Revenue $ 5,787,397 $ 1,842,182 3,167,245 57,440 187,682 272,409 24,138 127,318 Total Cost $ 517,531 $ Total Revenue $ 288,552 151,456 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Cost To Funds Appropriation Projected Projected Projected Projected Cost Complete Available 443,624 162,090 2,000 50,000 35,000 100,000 55,000 115,000 605,714 2,000 50,000 35,000 100,000 55,000 115,000 605,714 2,000 50,000 35,000 100,000 55,000 115,000 $ 800,624 $ 162,090 $ 962,714 $ 962,714 $ 119,859 $ 110,595 $ 43,769 $ 9,726 $ 540 $ 863,254 $ 22,249 $ 17,301 $ 17,199 $ 17,564 $ 64 $ 86,855 26,500 50,000 645,800 750,324 645,800 690,044 $ 26,500 $ 1,446,124 $ 1,335,844 $ 352,253 $ 485,560 $ 357,817 $ 159,030 $ 8,835 $ 1,679,291 444,203 75,360 40,000 10,100 143,000 88,000 365,589 231,000 8,260,490 3,157,145 $ 143,000 $ 88,000 $ 9,185,642 $ 3,398,245 $ 875,980 $ 416,182 $ 291,626 $ 67,307 $ 3,739 $ 3,497,016 81,578 205,000 102,783 622,783 75,000 75,000 272,409 24,138 435,101 75,000 $ 280,000 $ 102,783 $ 1,051,770 $ 534,239 $ 129,637 $ 64,739 $ 41,254 $ 9,528 $ 529 $ 534,239 39 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Prior Years Fiscal Year Ended Actual 2014 Expenditures as Carry over of 02/28/2014 Budget Measure A - Local Streets and Roads French Valley Parkway 1 Interstate -15 Over -Crossing and Interchange Improvements - Phase I 2,869,351 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 1,627,914 Pavement Rehabilitation Program Winchester Road Pavement Rehabilitation Program -Citywide 634,285 9,105,965 2,553,652 Total Cost $ 13.603,230 $ 3.187,937 Total Revenue $ 4.158,325 Federal and State Grants (BTA/CMAQ/FHAIHRP/SAFETEA-LU/STP/STIP Augmentation) French Valley Parkway I Interstate -15 Over -Crossing and Interchange Improvements - Phase II Interstate -15 / State Route 79 South Ultimate Interchange Pavement Rehabilitation Program -Winchester Road Santa Gertrudis Creek Pedestrian Bicycle Trail Extension and Interconnect Special Needs Playground Temecula Park and Ride 8,000 646,190 223,311 Total Cost $ 231,311 $ 646,190 Total Revenue Proposition 42 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 88,000 SARDA / Housing (RDA -H) and RPTTF Abbott Corporation Roadway Improvements Affordable Housing Total Cost $ 88,000 Total Revenue 540,321 2,842,790 Total Cost $ 2,842,790 $ 540,321 Total Revenue $ 540,321 SARDA / Housing (2007 & 2010 & 2011 TABs) Abbott Corporation Roadway Improvements 209,679 Affordable Housing 5,859,666 5,206,744 Total Cost $ Total Revenue $ 40 5,859,666 $ 5,416,423 5,416,423 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Cost To Funds Appropriation Projected Projected Projected Projected Cost Complete Available 249,500 878,323 1,290,315 2,869,351 1,627,914 883,785 883,785 1,396,900 1,453,341 16,678,496 7,572,531 $ 1,127,823 $ 1,290,315 1,396,900 $ 1,453,341 $ 22,059,546 $ 8,456,316 $ 157,435 $ 1,290,315 $ 1,396,900 $ 1,453,341 $ 8,456,316 5,000,000 11,600,000 26,545,000 8,758,741 5,817,359 323,000 1,300,750 43,153,000 14,576,100 646,190 223,311 323,000 1,300,750 43,145,000 14,576,100 646,190 323,000 1,300,750 $ 1,623,750 $ 13,758,741 $ 17,417,359 $ 26,545,000 60,222,351 $ 59,991,040 $ 2,269,940 $ 13,758,741 $ 17,417,359 $ 26,545,000 $ 59,991,040 88,000 88,000 540,321 540,321 2,842,790 $ 3,383,111 $ 540,321 540,321 209,679 209,679 11,066,410 5,206,744 $ 11,276,089 $ 5,416,423 $ 5,416,423 41 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Prior Years Fiscal Year Ended Actual 2014 Expenditures as Carry over of 02/28/2014 Budget Reimbursements/Other Butterfield Stage Road Extension 8,537 498,000 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 6,000,000 Interstate -15 / State Route 79 South Ultimate Interchange 1,190,582 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 73,905 Ronald Reagan Sports Park Channel Silt Removal and Desilting Pond 167,357 Total Cost $ 7,440,381 $ 498,000 Total Revenue $ 498,000 Senate Bills 621 and 821 Interstate -15 / State Route 79 South Ultimate Interchange Pauba Road Sidewalks 9,636,722 612,761 Total Cost $ 9,636,722 $ 612,761 Total Revenue $ 4,863,264 TUMF Butterfield Stage Road Extension 1,438,000 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 20,334,620 4,069,901 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 12,853,651 5,174,937 Interstate -151 State Route 79 South Ultimate Interchange 5,852,000 Western Bypass Bridge Over Murrieta Creek 722,428 34,423 Total Cost $ 41,200,699 $ 9,279,261 Total Revenue 42 rTa Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS 301415 Adopted 2015.16 201647 2017.11 201619 Total Project Cost To funds Aperopiation Projected Prajectad Projected Projected Cost Complete Available 506.537 498.000 6,000.000 1,190.582 73906 167,357 S 7,938,381 5 498030 S 498,000 1,014,000 3,236,503 14,499986 4,863,264 332150 332250 331.250 S 1.346250 S 3.236503 S 14632.236 S 5.195,514 $ 332250 S 5.195,514 736.891 500.000 6,437,633 27,272.500 23.173,867 4,030.000 7,618.843 2.608,311 7,421.149 1,438.000 25.141.412 4,806,792 75,412.588 62,558,937 20.009.154 14.157,154 8.178.000 7A55.572 $ 1,236.891 $ 10.437633 $ 42,342492 $ 26E82.178 $ 130,179.154 $ 88,978,455 $ 10,516,152 $ 10,437.633 S 42,342.492 5 25,682,178 43 S 88,978,455 Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS Project Prior Years Fiscal Year Ended Actual 2014 Expenditures as Carry over of 02/28/2014 Budget Unspecified Bike Lane and Trail Program City Facilities Rehabilitation Citywide Surveillance Cameras Consolidate and Update Evaluation of Disabled Access to City Facilities and Programs Diaz Road Widening Facility Improvements/Enhancements/Expansions Flashing Beacons and Speed Advisory Signs Flood Control Channel Reconstruction and Repair French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II Illuminated Street Name Sign Replacement Program -Citywide Median and Ornamental Pedestrian Barriers- Citywide Murrieta Creek Bridge and Overland Drive Extension to Diaz Road Murrieta Creek Improvements Old Town Sidewalk Rehabilitation Open Space Acquisition Program Parks Improvement Program Patricia H Birdsall Sports Park Synthetic Turf Enhancement Pavement Rehabilitation Program- Citywide Playground Equipment Enhancement and Safety Surfacing Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension And Interconnect Traffic Signal Equipment Replacement Program- Citywide Traffic Signal Installation — Citywide Traffic Signal Interconnect Equipment Installation Western Bypass Bridge Over Murrieta Creek Ynez Road Widening 44 Total Cost Total Revenue Grand Total Cost $ 125,694,239 $ 48,339,652 Grand Total Revenue Capital Improvement Program Fiscal Years 2015-19 COMPARISON BETWEEN PROJECTED REVENUE AND COSTS 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Cost To Funds Appropriation Projected Projected Projected Projected Cost Complete Available 266,380 500,000 190,000 50,000 374,000 400,000 20,000 205,000 393,500 10,731,657 150,000 200,000 220,000 325,000 390,000 3,811,400 80,000 1,319,500 400,000 1,905,750 385,052 150,000 500,000 193,500 50,000 250,000 10,041,133 205,000 547,200 150,000 150,000 220,000 325,000 2,500,000 500,000 3,117,437 2,916,380 2,916,380 1,500,000 1,500,000 383,500 383,500 100,000 100,000 3,491,437 3,491,437 400,000 400,000 20,000 20,000 250,000 250,000 54,383,825 64,424,958 64,424,958 205,000 615,000 615,000 940,700 940,700 10,731,657 10,731,657 150,000 150,000 980,000 1,280,000 1,280,000 200,000 200,000 220,000 660,000 660,000 325,000 975,000 975,000 440,000 830,000 830,000 3,811,400 3,811,400 80,000 160,000 160,000 590,000 1,105,000 3,014,500 3,014,500 400,000 400,000 1,905,750 1,905,750 3,315,982 3,701,034 3,701,034 $ 22,317,239 $ 17,207,815 $ 63,336,262 $ 102,861,316 $ 102,861,316 $ 13,807,855 $ 34,802,431 $ 86,392,003 $ 74,492,993 $ 68,366,262 $ 451,895,435 $ 326,201,196 $ 18,520,678 $ 32,763,876 $ 65,933,331 $ 58,510,355 $ 5,156,676 $ 224,782,406 45 Capital Improvement Program Fiscal Years 2015-19 CIRCULATION PROJECTS Table of Contents Page No. Abbott Corporation Roadway Improvements 49 Butterfield Stage Road Extension 51 Diaz Road Widening 53 Flashing Beacons and Speed Advisory Signs 55 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 57 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 59 Illuminated Street Name Sign Replacement Program -Citywide 61 Interstate -15 / State Route 79 South Ultimate Interchange 63 Medians and Parkways -Citywide 65 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road 67 Pavement Rehabilitation Program—Citywide 69 Pavement Rehabilitation Program—Winchester Road 71 Traffic Signal Equipment Replacement Program — Citywide 73 Traffic Signal Installation — Citywide 75 Traffic Signal Interconnect Equipment Installation 77 Western Bypass Bridge Over Murrieta Creek 79 Ynez Road Widening 81 47 ABBOTT CORPORATION ROADWAY IMPROVEMENTS Circulation Project Location "�.1n.'! 4 Aerial Data - March 2010 Feet 0 250 500 1,000 48 1 2015-16 Capital Improvement Program Fiscal Years 2015-19 ABBOTT CORPORATION ROADWAY IMPROVEMENTS Circulation Project Project Description: This project includes the design and construction of roadway improvements on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. Benefit / Core Value: This project improves traffic circulation on Motor Car Parkway, Ynez Road, Margarita Road, and Solana Way. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity and Economic Prosperity. Project Status: This project has not yet started. Department: Public Works—Account No. 210.165.620 Level: II Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Budget Appropriation Projected Projected Projected Projected Cost Construction S 750,000 $ 750,000 Totals $ - $ 750,000 $ - $ - S - $ - $ - $ 750,000 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Bond Proceeds (2007 TABS) $ 209,679 $ 209,679 Distribution(RPTTF) $ 540.321 $ 540,321 Total Funding: $ - $ 750,000 $ - $ - S - $ - $ - $ 750,000 Future Operation & Maintenance Costs: 2014-15 RP'I'T F- Redevelopment Property Tax Trust Fund 49 2016-17 2017-18 2018-19 BUTTERFIELD STAGE ROAD EXTENSION Circulation Project Location ¢4 �w.4 af�� JJ a00O_ W Oau a a �pce p a re CAMINO CIELO LIEFER RO SOUTH LOOP RD } a1) VISTA DEL • .. NO �! 4 AAI+`l.k HD Aerial Data - March 2010 red 50 Capital Improvement Program Fiscal Years 2015-19 BUTTERFIELD STAGE ROAD EXTENSION Circulation Project Proiect Description: This project includes the complete design and construction of four lanes on Butterfield Stage Road (from Rancho California Road to Murrieta Hot Springs Road), four lanes on Murrieta Hot Springs Road (from Butterfield Stage Road to the City limits), and two lanes on Calle Chapos (from Butterfield Stage Road to Walcott Road), totaling approximately 3.2 miles of road. Benefit / Core Value: This project improves traffic circulation by providing a crucial north and south arterial road on the eastern side of the City. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Proiect Status: Phase II of this project is under construction and is anticipated to be completed by FY 2014-15. Department: Public Works—Account No. 210.165.723 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Budget Appropriation Projected Projected Projected Projected Cost Administration $ 1,615,027 $ 51,432 $ 1,666.459 Acquisition $15,006,728 $ 2.051.322 $ 17,058.050 Construction $10,851,764 $12,630,115 $ 23,481,879 Construction Engineering $ 355,238 $ 84,762 $ 440,000 Design $ 608,379 $ 280,525 $ 888,904 Totals $28,437,136 $15.098,156 S - $ - $ - $ - $ - $ 43,535,292 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 2018-19 Budget Appropriation Projected Projected Projected Projected Total Project Cost CFD (Roripaugh Ranch) $26,990,599 $14,600,156 $ 41,590,755 Reimbursement/ Other (Shea Homes) $ 173,808 $ 173.808 Reimbursement/ Other (RCWD) $ 324,192 $ 324,192 Reimbursement/ Other (SCE) $ 8,537 $ 8.537 TUMF $ 1,438,000 $ 1,438.000 Total Fundin•: $28,437,136 $15,098,156 $ - S - $ - $ - $ - $ 43,535,292 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 2017-18 2018-19 $ 18,727 $ 19,102 $ 19,484 $ 19,873 $ 20,271 Note: Assumes that only minor right-of-way acquisitions would be necessary and that all major right-of-way dedications are voluntary. 51 DIAZ ROAD WIDENING Circulation Project Location WINCHESTER RD - - of IV Ifrf‘ I WO Aerial Data - March 2012 52 Feet 0 450 900 1,800 2017-18 2015-16 Ctelot Capital Improvement Program Fiscal Years 2015-19 DIAZ ROAD WIDENING Circulation Project Project Description: This project includes widening of Diaz Road to four lanes (from two), completion of missing segments of curb & gutter, sidewalk and a landscaped median from Winchester Road to Rancho California Road. Benefit / Core Value: This project improves traffic circulation by widening an important north and south arterial road on the west side of the City and completes a portion of the designated Western Bypass. In addition, this project satisfies the City's Core Values of Transportation Mobility and Connectivity. Project Status: The design will start in FY2016-17. Department: Public Works—Account No. 210.165 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration $ 374,000 $ 174,000 $3,117,437 $ 498,408 $ 672,408 Construction* $ - $ - $ 374,000 $ - $3,117,437 $ 3.491,437 $2,328,026 $ 2,328.026 Construction Engineering $ 174,602 $ 174,602 Design $ 200.000 $ 200,000 MSHCP $ 116,401 $ 116,401 Totals $ - S - $ - $ - $ 374.000 $ - $3,117,437 $ 3.491,437 Prior Years Source of Funds: Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Projected Total Project Cost Unspecified* $ 374,000 $3,117,437 $ 3,491,437 Total Funding: $ -I,_ - $ - $ - $ 374,000 $ - $3,117,437 $ 3.491,437 Future Operation & Maintenance Costs: 2014-15 *Project cannot be constructed until a funding source is identified. 53 2016-17 2018-19 FLASHING BEACONS AND SPEED ADVISORY SIGNS Circulation Project Location OV CY& e me 1989 oNs•NE. 0- 54 r Capital Improvement Program Fiscal Years 2015-19 FLASHING BEACONS AND SPEED ADVISORY SIGNS Circulation Project Protect Description: This project maintains the City's Neighbodtood Traffic Calming Program by installing flashing beacons andlor speed advisory signs at school sites and neighborhoods. This project Includes solar powered panels. chargeable batteries. and programmable timers to advise motorists of the school zone and residential speed limes. Benefit 1 Core Value' This project improves traffic safety in neighborhoods and school zones. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, .4 Salo and Prepared Community. and Transportation Mobility and Connectivity. Prosect Status: The installation of flashing beacons and LED speed limit display signs are ongoing. Department: Public Works—Account No. 210.165.670 Level: I Project Cost: Prior Yeas Actual Evponddur*s FYE 2014 Carryover Budget 2014-15 Adopted 2014-/8 Appropnation Projected 2016.17 Projected 201748 Profaned 2md-19 Profcrtcd Total Project Cost Aomtistraton 5 57.440 $ 6,000 5 2.000 $ 8.000 Conssvction $ 57.440 $ 12,138 5 16.000 $ 85.578 Design 5 57.440 $ 6,000 $ - $ - 5 2,000 $ - $ - 5 8.000 Totals 5 57.440 S 24,138 $ - $ - $ 20.000 S - $ - 5 101.578 Source of Funds: Prior. Yeas Actual Expenditure* PYE 2014 2014-15 Colrlwer Adopted 2015-16 Budget MprOpIIatten Projected 2016-17 2017.18 2018-19 Taal Project COB Pr0j4t14d Projected Protected DIF rime: Sgnasi 5 57.440 $ 24.136 $ 81.578 Urdpeclfed' $ 20,000 5 20,000 Total Funding: 5 57.440 $ 24,138 $ - $ - $ 20,000 $ - $ - $ 101.578 Future Operation & Maintenance Costs: 2014.15 201516 2016-17 2017.18 201819 I S 1.040 1$ 1.061 15 1,382 I$ 1,104 1$ 1 126 'Pro ecI cawed he con$.ructcd pn01 a funding sauce 1$ onensfied 55 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I Circulation Project Location („N‘*/., • LA 0- i'-• '': \ -,.., 7 _ .e....0p..... - ..... ',\ C,'' :;...13-tz.-41- • ;%/.. " ',kt4 ( C Aerial Data - March 2010 Feet 0 250 500 1,000 56 2015-16 Capital Improvement Program Fiscal Years 2015-19 FRENCH VALLEY PARKWAY / INTERSTATE 15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS—PHASE I Circulation Project Project Description: This project includes the design, right-of-way acquisition, utility relocation, and construction activities to portions of the French Valley Parkway and Interstate 15 over -crossing and interchange. The project will add a new southbound off -ramp from Interstate 15 to French Valley Parkway, construct the northern half of French Valley Parkway from the off -ramp to Jefferson Avenue, widen the existing southbound off -ramp from Interstate 15 to Winchester, and construct a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off -ramp. Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and roadway improvements at the intersection of French Valley Parkway and Jefferson Avenue. The project requires oversight by Caltrans and coordination with the City of Murrieta. Benefit / Core Value: This project improves traffic circulation by providing another southbound off -ramp from Interstate 15 and adds a lane to the Interstate 15 southbound off -ramp to Winchester. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: Construction is estimated to be completed by June 2014 with landscape establishment continuing through fiscal year 2014-15. Department: Public Works—Account No. 210.165.719 Level: Project Cost: Prior Years Actual Expenditures FYE 2014 2014.15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Administration $ 896,017 $ 18,004 $ 120,000 $ 1,034,021 Acquisition $ 4,732,306 $ 1,290,744 $ 151,151 $ 6,174,201 Construction $ 13,547,233 $ 2,344,370 $ 213,120 $16,104,723 Construction $ 2,869,351 $ 2,869,351 Engineering $ 2,774,971 $ 406,993 $ 368,120 $ 3,550,084 Design $ 1,947,468 $ 9,790 $ 4,500 $ 1,961,758 Totals $23,897,995 $ 4,069,901 $ 856,891 $ - $ - S - $ - $28,824,787 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Capital Project Reserves $ 249,821 $ 120,000 $ 369,821 DIF (Street Improvements) $ 444,203 $ 444,203 Measure A (Local Street and Road) $ 2,869,351 $ 2,869,351 TUMF (CETAP/RCTC)il' $ 15,343,208 $ 4,069,901 $ 586,891 $20,000,000 TUMF (RcTc)(2) $ 3,379,407 $ 3,379,407 TUMF (WRcoG)t') $ 660,523 $ 660,523 TUMF (wRcoG)l41 $ 951,482 $ 150,000 $ 1,101,482 Total Funding: $23,897,995 $ 4,069.901 $ 856,891 $ - $ - S - S - $28,824,787 Future Operation & Maintenance Costs: 2014-15 2016-17 2017-18 2018-19 (1) TUMF (CETAP/RCTC) - Funding is pursuant to the RCTC Agreement No. 11-72-0036-00 in the amount of $20,000,000 to date ($4,700,000 -ROW: $15.300,000 - Construction). (2) TUMF (RCTC) - Regional funding is pursuant to the RCTC Agreement No. 06-72-048-00 for a total of $7,517,000 ($5,517.000 -ROW and 52,000,000-PS&E). Phase I is $1,682,000 -ROW and $203,784-PS&E - See also Phase II. (3) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for a total of $4,078,000 ($108,724-PA&ED: $3,969,296-PS&E) - See also Phase II. (4) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 06 -SW -TEM -1079 for a total of $11,575,000 ($975,752-PA&ED; $8,925,000-PS&E; $1,674,248 -ROW) - See also Phase II. 57 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE II Circulation Project Location Aerial Data - March 2010 0 800 1,600 Feet 3,200 A 58 2017-18 Capital Improvement Program Fiscal Years 2015-19 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS—PHASE 11 Circulation Project Project Description: This project includes the design and construction of a bridge over -crossing over Interstate 15 from Jefferson Avenue to Ynez Road, including curb and gutters, pavement, sidewalks, and new traffic signals. Benefit / Core Value: This project will address and improve traffic circulation in the City's northern area by providing a full service interchange from Interstatel5 with on and off ramps in both directions. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design is estimated to be completed in fiscal year 2014-15. Construction will be completed in future years, when funding is available. Department: Public Works—Account No. 210.165.726 Level: I Project Cost: Prior Years FYE 2014 2014-15 Actual Carryover Adopted Expenditures Budget Appropriation 2015-16 Projected 2016-17 Projected 2017-18 Projected 2018-19 Projected Total Project Cost Administration $ 1,626,114 $ 40,260 $ 149,000 $ 72,000 S 105.000 $ 105.000 $ 105,000 5 2.202,374 Acquisition $ 9,380,344 $1,407,121 $ 500,000 $11,437,633 5 712.500 $ 105,000 $ 105,000 $ 23,437,598 Caltrans Oversight $ 1,005,840 $ 4,060,000 $ 6,960.000 $ 6,280,000 $ 17,300,000 Construction $ 75,360 $ 30,800,000 $ 52,800,000 $48,103,825 5131,703,825 Design 511,993,762 $ 3,727,556 $ 15,000 $ 15,736,318 MSHCP $ 8,000 $ 3,300,000 $ 3.300,000 Totals $23,000,220 $ 5,174,937 $ 664,000 $11,509,633 $ 38,977,500 $ 59,865,000 554,488,825 $193,680,115 Source of Funds: Prior Years FYE 2014 2014-15 Actual Carryover Adopted Expenditures Budget Appropriation 2015-16 Projected 2016-17 Projected 2017-18 Projected 2018-19 Projected Total Project Cost Capital Project Reserves $ 1,429,455 $ 164,000 $ 72.000 5 105,000 $ 105,000 $ 105,000 $ 1,980,455 CFD (Hareston) $ 1,005,840 $ 1,005,840 DIF (Street Improvements) $ 75,360 $ 75,360 Federal I-Ughway Administration $ 8,000 $ 8.000 Measure A (Local Streets and Roads) $ 1,627,914 $ 1,627,914 Reimbursements/Other (Land Donation) $ 6,000,000 $ 6,000.000 SAFETEA-LU $ 1,600,000 $ 1,600,000 STIP Augmentation"' $ 5.000,000 $ 26.545,000 $ 31,545,000 STIP''' $ 10,000,000 $ 10,000,000 TUMF(RcTc)t') $ 4,137,593 $ 4,137,593 TUMF (WRCOG)t°m $ 8,681,046 $ 1,792,472 $ 10,473.518 TUMF (wRcoG)tsr $ 35,012 $ 3,382,465 $ 3.417,477 TUMF (wRcoG)'e $ 500,000 $ 712.500 S 712,500 $ 1.925.000 TUMF(wRcoGr $ 5,725,133 $ 6,253,867 $ 11,979,000 TUMF(wRCOG)'"n $ 20,306,133 $ 23.173,867 $ 43,480.000 Unspecified'' $ 10,041,133 $54,383,825 $ 64,424,958 Total Fundin•: $23,000,220 55.174.937 S 664,000 $11.509,633 $ 38,977,500 $ 59,865.000 $54,488,825 S193.680,115 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 (1) STIP Augmentation. (21 State Transportation Improvement Program -2014 RCTC Call for oroiects as wormed by the Commission on November S. 20t3($1).000.000). (3) TUMF (RCTC) - Regional funding is pursuant to RCTC Agreement No. 06-72-048-03 for a local of $7,517,000 (55517.0)4ROW; $2.000,004PS&E) - See Phase I. 2018-19 $ 15,000 1 (4) TUMF (WRCOG)-TLMFZeefunding ispursuant toWRCOGAgreement Np06-SW-TEM-1379 f or a tad of S11575.003 ($975752-PMED: $8.925000-PS8E: $1674.248ROW1- See Phase I. (5) TtdvtF (WRCOG) - TUMF Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM --064 for $4,078.000 (508,724 PA&ED3.969.296 PS&E) See also Phase I. (61 TUMF (WRCOG(- TUMF Zee Funding programmed in SW Zane TIP for 62.250.000 -ROW. (7) TUMF (WRCOG( - TUMF Zane Funding is eligible for construction d Winchester Interchange pursuant to 20)9 Nexus. (81 TUMF (WRCOG) - TLMF Zane Funding is eliaiblefarconstruction d French Valley Interchange pursuamlto 2009 Nexus. (91 Protect cannot be constructed until a fundi no source is identified. NOTE: Measure A-Hghway Program- Project ranked 4th with $45.000.000 requested. Currently no funding is a,,aleble from this Program. 59 ILLUMINATED STREET NAME SIGN REPLACEMENT PROGRAM -CITYWIDE Circulation Project Location 60 FYE 2014 Carryover Budget 2015-16 2015-16 Projected 2017-18 2017-18 Projected $205,000 $205,000 (4r0:41 4i1 Capital Improvement Program Fiscal Years 2015-19 ILLUMINATED STREET NAME SIGN REPLACEMENT PROGRAM—CITYWIDE Circulation Project Project Description: This project includes the conversion of existing Internally Illuminated Street Name Signs (IISNS) from fluorescent tubes to an energy efficient Light Emitting Diode (LED) tube, and conversion and replace- ment of deficient IISNS frames and panels. In most cases, the existing frame and sign panels will be re -used. Benefit / Core Value: This project provides a reduction in energy consumption and costs, and supports the long- term maintenance and rehabilitation of City assets and infrastructure. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity and a Sustainable City. Project Status: This is a new project and it has not started. Department: Public Works—Account No. 210.165. Level: II Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost Administration $ 5,000 S 5,000 $ 5,000 $ 15,000 Fixtures/Furn/Equip $200,000 S200,000 $200,000 $ 600,000 Totals $ - $ - $ - 1 $ - $205,000 $205,000 $205,000 $ 615.000 Prior Years Source of Funds: Actual Expenditures Unspecified* Total Funding: Future Operation & S 2014-15 Adopted Appropriation $ 2014-15 *Project cannot be constructed until a funding source is identified. 61 2016-17 Projected $205,000 $205,000 2016-17 2018-19 Projected $205,000 $205,000 2018-19 Total Project Cost $ 615.000 $ 615,000 INTERSTATE -15 / HIGHWAY 79 SOUTH ULTIMATE INTERCHANGE Circulation Project Location Aerial Data - March 2010 Feet 0 262.5 525 1,050 62 70;-(k1< Capital Improvement Program Fiscal Years 2015-19 INTERSTATE -15 / STATE ROUTE 79 SOUTH ULTIMATE INTERCHANGE Circulation Project Project Description: This project includes right-of-way acquisition, design, and construction of a ramp system that will improve access to Interstate 15 from Temecula Parkway/State Route 79 South. The interchange will accommodate traffic generated by future development of the City's General Plan land use as well as regional traffic volume increases forecasted for the year 2037. This project is crucial, as the projected traffic volume increases currently exceed the capacity of the existing interchange improvements constructed by the Riverside County Transportation Department. Benefit / Core Value: This project will improve circulation, freeway access, and level of service at the Interstate 15 and Temecula Parkway / State Route 79 South intersection. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The plans, specifications, and estimates package are currently being prepared for review by California Department of Transportation (Caltrans). Acquisition was completed during FY 2013-14. Construction is scheduled to start during Fiscal Year 2014-15. Department: Public Works—Account No. 210.165.662 Level: I Project Cost: Prior Years FYE 2014 2014-15 Actual Carryover Adopted Expenditures Budget Appropriation 2015-16 Projected 2016-17 Projected 2017-18 2018-19 Total Project Projected Projected Cost Administration $ 505,544 $ 63,988 $ 70,000 $ 104,000 $ 104,000 $ 847,532 Acquisition $13,031,881 $ 187,260 $ 1,600,000 $ 13,219,141 Construction $ 104,088 $ 612,761 $ 1,014,000 $14,141,244 $11,612,202 $2,508,311 $28,365,845 Construction Engineering $ 1,750,000 $ 1,750.000 $ 3,500,000 Design $ 3,540,002 $ 361,513 $ 191,000 $ 7,158,741 $ 5,817,359 $ 4,092,515 MSHCP $ 4,452,000 $ 753,000 $ 753,000 Totals $17.181.515 $ 612,761 $ 1,014.000 $15,995,244 $13,466,202 $2.508,311 S - $50,778.033 Source of Funds: Prior Years FYE 2014 2014-15 Actual Carryover Adopted Expenditures Budget Appropriation 2015-16 Projected 2016-17 Projected 2017-18 2018-19 Total Project Projected Projected Cost CFD (Crowne Hill) Reimbursement/ Other (Morgan Hill) $ 502,211 $ 1,190,582 $ 502,211 $ 1,190,582 SAFETEA-LU $ 1,600,000 $ 1,600,000 Senate Bill 621 $ 9,636,722 $ 612,761 $ 1,014,000 $ 3.236,503 $14,499,986 STP (Surface Transportation Program-Rcrc)01 $ 7,158,741 $ 5,817,359 $ 12,976,100 TUMF (RCTC/CETAPt2 $ 4,452,000 $ 4,452,000 TUMF (RCTC/RegionY31 $ 1,400,000 $ 4,000,000 $ 5,400,000 TUMF (WRCOG)", $ 7,648,843 $2,508.311 $ 10,157,154 Total Funding: $17,181,515 $ 612,761 $ 1,014,000 $15,995,244 $13,466,202 $2,508,311 $ - $50,778,033 Future Operation & Maintenance Costs: 2014-15 2015-16 $ 6,120 2016-17 $ 6,242 2017-18 $ 6,367 2018-19 $ 6,495 (1) Surface Transportation Program(STP) per RCTC call for Projects as approved by the Commission on January 8, 2014($12,976,100.) (2) TUMF (RCTC/Region) - Funding is pursuant to RCTC Agreement No. 06-72-506 ($4,452,000) (3) TUMF (RCTC/CETAP) - Funding is pursuant to RCTC Agreement No. 11-72-041-00 ($5,400,000;$1,400,000 ROW;$4,000,000 CON). (4)TUMF WRCOG 2014 Southwest Zone 5 -Year Transportation Improvement Program (TIP) adopted on January 6, 2014 ($10,157,154). 63 MEDIANS AND PARKWAYS—CITYWIDE Circulation Project Location 0 xs4' 1989 1 • NFW owe 64 r'' 4 Iper` Capital Improvement Program Fiscal Years 2015-19 MEDIANS AND PARKWAYS—CITYWIDE Circulation Project Project Description: Pursuant to the Conditions of Approval, this project completes the missing portions of the raised landscaped median island on Rancho California Road between Moraga Road to Lyndie Lane, Ynez Road from Tierra Vista Road to Rancho California Road, from Date Street to City boundary, Butterfield Stage Road from 750 feet south of La Serena Way to Chemin Clinet and Butterfield Stage Road from 1,110 feet south of Calle Chapos to 1,200 feet north of La Serena Road. Benefit / Core Value: This project improves traffic circulation by eliminating potential conflicts between left turn movements and through traffic on circulation element streets with a classification of major arterial or higher. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community and Transportation Mobility and Connectivity. Project Status: This project will reimburse developers for eligible improvements upon project completion. Department: Public Works—Account No. 210.165.622 Level: III Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Construction $ 134,589 $ 143,000 $ 88,000 $ 365,589 Totals $ 134,589 $ - $ 143,000 $ - $ 88,000 $ - $ - $ 365.589 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost DIF (Street Improeements) $ 134,589 $ 143,000 $ 88,000 $ 365,589 Total Funding: $ 134,589 $ - $ 143.000 $ - $ 88.000 $ - $ - $ 365,589 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 2017-18 2018-19 $ 1,040 $ 1,061 $ 1,082 $ 1,104 65 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Location Aerial Data - March 2010 0 137.5 275 Feet 550 66 2017-18 $ 1.040 Clf rOA•ti,A Capital Improvement Program Fiscal Years 2015-19 MURRIETA CREEK BRIDGE AND OVERLAND DRIVE EXTENSION TO DIAZ ROAD Circulation Project Project Description: This project includes the design and construction of a new bridge crossing over Murrieta Creek between Rancho California Road and Winchester Road. This project also includes studying suitable locations for a new crossing, environmental studies, mitigation, acquisition of right-of-way, new road improvements between Murrieta Creek and Commerce Center Drive, and installation of new traffic signals at Overland Drive intersections with Diaz Road, Enterprise Circle West, and Commerce Center Drive. This project will be constructed in two phases. Phase 1 will construct the street improvements between Commerce Center Drive and Enterprise Circle West, and Phase 2 will connect Enterprise Circle West and Diaz Road, including the construction of the bridge over Murrieta Creek. Benefit / Core Value: This project improves traffic circulation and access to Overland Drive freeway over -crossing. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design for the extension of Overland Drive from Commerce Center Drive is complete. The City is working on the right-of-way acquisition and the environmental document. Construction of Phase 1 is scheduled to be completed in FY 2014-15 and Phase 2 will be completed in future years when funding is available. Department: Public Works—Account No. 210.165.602 Level: I Project Cost: Prior Years FYE 2014 2014-15 Actual Carryover Adopted 2015-16 Expenditures Budget Appropriation Projected 2016-17 Projected 2017-18 2018-19 Total Project Projected Projected Cost Administration $ 341,085 $ 285,721 $ 576,170 $ 1,202,976 Acquisition $4,328,545 $ 1,057,410 $ 5,385,955 Construction $ 54,236 $ 1,543,815 $ 9,084,100 $ 10,682,151 Construction Engineering $ 73,905 $ 68,082 $ 407,182 $ 475,264 Design/Environmental $ 678,609 $ 145,452 $ 210,000 $ 1,034.061 MSHCP $ 5,412,672 $ 56,665 $ - $ - $ 454,205 $ - S - $ 510,870 Utilities $ 10,197 $ 10,197 Totals $5,412,672 $3,157,145 $ - $ - $ 10,731,657 $ - $ - $ 19,301,474 Source of Funds: Prior Years FYE 2014 2014-15 Actual Carryover Adopted 2015-16 Expenditures Budget Appropriation Projected 2016-17 Projected 2017-18 2018-19 Total Project Projected Projected Cost Capital Project Reserves $ 235,422 $ 235,422 DIF (Street Improvements) $ 5,103,345 $ 3,157,145 $ 8,260.490 Reimbursement/ Other $ 73,905 $ 73,905 Unspecified* $ 10,731,657 $ 10,731,657 Total Funding: $ 5,412,672 $ 3,157,145 $ - $ - $ 10,731,657 $ - S - $ 19,301,474 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 "Project cannot be constructed until a funding source is identified. 67 2018-19 S 1,061 rim Capital Improvement Program Fiscal Years 2015-19 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Street Location Rancho California Road (Jefferson Avenue to Ynez Road) Ynez Road (Jedediah Smith to Vallejo Avenue) Overland Drive (Commerce Center Drive to Jefferson Avenue) Old Town Front Street (Temecula Parkway to First Street) Temecula Parkway (1-15 to Pechanga Parkway) Pavement Management System Update (Citywide) Anticipated Year of Construction / Estimated Project Cost 2014-15 $1,211,500 2014-15 $923, 780 2014-15 $514,000 2014-15 $1,517,600 2014-15 $690,000 2014-15 $100,000 Total FY14-15 $4,956,880 Funding Source Capital Projects Reserves Measure A Capital Projects Reserves Measure A Capital Projects Reserves Measure A Capital Projects Reserves Measure A Capital Projects Reserves Measure A Capital Projects Reserves Measure A Margarita Road (Temecula Parkway to Rancho California Road) To Be Determined 2015-16 $3,924,752 2015-16 $1,000,000 Total FY15-16 $4,924,752 Capital Projects Reserves Measure A Capital Projects Reserves Measure A To Be Determined 2016-17 Capital Projects Reserves To Be Determined 2017-18 and 2018-19 Capital Projects Reserves Measure A 68 2015-16 Capital Improvement Program Fiscal Years 2015-19 PAVEMENT REHABILITATION PROGRAM—CITYWIDE Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of major streets as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: A priority list of rehabilitation projects has been developed. Installations are completed on an ongoing basis. Department: Public Works—Account No. 210.165.655 Level: I Project Cost: Prior Years FYE 2014 2014-15 Actual Carryover Adopted 2015-16 Expenditures Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration $ 1,267,194 $ 25,770 $ 50,000 $ 160,000 $ 160,000 $ 160,000 $ 160,000 S 1.982,964 Construction $ 10,768,967 $ 4,108.262 $ 678,323 $4,260,000 $3,199,265 $4,260.000 $4,260,000 S31,534,817 Construction $ 12,756,550 S 4.386,590 $ 878,323 $4,800,000 $3,739,265 $4,800,000 $4,800,000 $36,160,728 Engineering $ 122,165 S 218,594 $ 60,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 S 1,000,759 Design $ 598,224 S 33,964 $ 90,000 $ 230,000 $ 230,000 $ 230,000 $ 230,000 S 1,642,188 Totals $ 12,756,550 $ 4,386,590 $ 878,323 $4,800,000 $3,739,265 $4,800,000 $4,800,000 $36,160,728 Source of Funds: Prior Years FYE 2014 2014-15 Actual Carryover Adopted 2015-16 Expenditures Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Capital Project Reserves $ 3,650,585 S 1.832.938 $3,509.685 $3,739,265 $3,403,100 $3,346,659 S19,482.232 Measure A $ 9,105,965 S 2.553.652 $ 878,323 $1,290,315 S1,396,900 $1,453,341 S16.678.496 Total Funding: $ 12,756,550 S 4.386,590 $ 878,323 $4,800,000 $3,739,265 $4,800,000 $4,800,000 $36,160,728 Future Operation & Maintenance Costs: 2014-15 *Project cannot be constructed until a funding source is identified. 69 2016-17 2017-18 2018-19 PAVEMENT REHABILITION PROGRAM - WINCHESTER ROAD Circulation Project Location SAti$43RH AV 0 1 t to 19N9 •�M•my. wr/•�,. Aerial Data - March 2010 Feet 0 200 400 800 70 2017-18 2015-16 Capital Improvement Program Fiscal Years 2015-19 PAVEMENT REHABILITATION PROGRAM—WINCHESTER ROAD Circulation Project Project Description: This project includes the environmental processing, design, construction of pavement rehabilitation, and reconstruction of Winchester Road, from Jefferson Avenue to Ynez Road, as recommended in the Pavement Management System. Benefit / Core Value: This project improves pavement conditions so that the transportation needs of the public, business industry, and government can be met. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: Construction will be completed in FY 14-15. Department: Public Works—Account No. 210.165.650 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Administration S 153,975 S 249,500 $ 153,975 Construction $ 1,026,500 $ 249,500 $ 1,276,000 Construction Engineering $ 50,000 $ 50.000 Design $ - $ 50,000 5 249.500 $ - S - $ - $ 50,000 Totals $ - S 1,280,475 $ 249.500 $ - S - S - S - $ 1,529,975 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Measure A $ 634,285 S 249,500 $ 883,785 STP (Surface Transportation Program) $ 646,190 $ 646,190 Total Funding: $ - S 1,280,475 5 249.500 $ - S - $ - $ 1,529.975 Future Operation & Maintenance Costs: 2014-15 1 71 2016-17 2018-19 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM — CITYWIDE Circulation Project Location 72 CV=Lrs rede: 4 Capital Improvement Program Fiscal Years 2015-19 TRAFFIC SIGNAL EQUIPMENT REPLACEMENT PROGRAM — CITYWIDE Circulation Project proiect Description- This project includes the replacement and upgrade of existing traffic signal equipment including battery back-up systems, LED traffic signal Indications. traffic signal controaer cabinets. service cabinets. safety street lighting. Illuminated street name signs. traffic signal controllers. signal communication equipment, and closed circuit television (CCTV) camera equipment. j3eneflt / Core Value: This project enhances traffic safety and supports the long-term maintenance and rehabildauon of City assets and Infrastructure. In addition. this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. proiect Status: A priority fist of rehabi@ation projects has been developed. Replacements are completed on an ongoing basis. Department: Public Works—Account No. 210.165.680 Level: I Project Cost: Prior Years Actual Expenditures 1YE 2014 201415 Carryover Adopted 2015-16 2016-17 2017-11 201049 Total Project Budget Appropriation Protected Protected Protected Projected Cost Administration $ 187,682 $ 15,000 $ 6.000 $ S,CC0 $ 5.000 $ 5 O07 $ 35,000 Fktaes/Furn7EWip $ 187.682 5 112.318 $ 200.000 $ 97,783 3 75.000 $ 75.000 S 747.783 Totals $ 187,682 $ 127.318 3 205000 3102,783 $ 80,000 5 80 OW 5 - S 782.783 Source of Funds: Prier Years Actual Espendtures EYE 2014 Carryover Budget 201415 hoopla 2015-16 Approprwwon Projected 201617 PropcIed 201746 Projected 2015-19 Protean Total Pct.)* Ct Cost DIF Meer SiruW, $ 187,682 $ 127,318 3 285,600 3102.783 $ 622 783 Unspecified* 3 80.35n $ 80.003 S 160.000 Total Funding: 3 187.682 3 127.318 3 205 C00 $102.783 3 80.x' $ 80.007 $ $ 782.783 Future Operation & Maintenance Costs 2014-15 2015-16 2016.17 2017-11 2018-19 $ 1.000 $ 1.000 $ Isco $ 1.000 'Project cannot be ccnstwcted until a rundrg source 5-B ,dancred 73 (4'44.17'14 cca *Ay rex{ Capital Improvement Program Fiscal Years 2015-19 TRAFFIC SIGNAL INSTALLATION—CITYWIDE Circulation Project Signal Location Complete Year Funding Source Winchester Road at Roripaugh Road Signal Mod. $ 75,000 2014-15 DIF(Traffic) Meadows Parkway at Pauba Road* $ 242,500 2016-17 Unspecified Vail Ranch Parkway at Tehachapi Pass $ 295,000 2016-17 Unspecified De Portola Road at Campanula Way (East)* $ 260,000 2016-17 Unspecified Meadows Parkway at Leena Way* $ 242,000 2016-17 Unspecified Rancho Califonia Road at Temecula Ridge* $ 280,000 2016-17 Unspecified Rancho California Road at Tee Drive $ 295,000 2017-18 Unspecified Rancho California Road at Promenade Chardonnay $ 295,000 2017-18 Unspecified Meadows Parkway at Campanula Way (West)* $ 260,000 2018-19 Unspecified Butterfield Stage Road at Rancho Vista Road $ 295,000 2018-19 Unspecified Rancho Vista Road at Avenida de la Reina $ 270,000 2019-20 Unspecified Ynez Road at Rancho Way $ 280,000 2020-21 Unspecified $ 3,089,500 *DIF Traffic Developer Reimbursement Fiscal Year 2014-15 $ 75,000 Fiscal Year 2015-16 $ Fiscal Year 2016-17 $ 1,319,500 Fiscal Year 2017-18 $ 590,000 Fiscal Year 2018-19 $ 555,000 Fiscal Year 2019-20 $ 270,000 Fiscal Year 2020-21 $ 280,000 TOTAL: $ 3,089,500 74 (.4r0A Capital Improvement Program Fiscal Years 2015-19 TRAFFIC SIGNAL INSTALLATION—CITYWIDE Circulation Project Project Description: This project includes the design, construction, and installation of traffic signals at various locations throughout the City including: Rancho California Road,; Ynez Road; Butterfield Stage Road; Meadows Parkway; Winchester Road; and Redhawk Community. The project also include reim- bursement for developers installed traffic signals. Benefit / Core Value: This project improves traffic safety and circulation throughout the City. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Project Status: A priority list of traffic signals has been developed. The traffic signals scheduled for installation will be designed and constructed in the scheduled fiscal year. Reimbursements for developers installed traffic signals will be made as Development Impact Fee (DIF) traffic become available. Department: Public Works—Account No. 210.165.682 Level: Project Cost: Prior Years Actual Expenditures Construction Totals FYE 2014 Carryover Budget 2014-15 Adopted Appropriation $ 75,000 75,000 2015-16 Projected 2016-17 2017-18 2018-19 Projected Projected Projected $1,319,500 S590,000 $1,105,000 $1,319,500 S590.000 $1,105,000 Total Project Cost $3.089.500 $3,089.500 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Projected Total Project Cost DIF (Traffic Signals) $ 75,000 $ 75,000 Unspecified* $1,319,500 S590.000 $1,105,000 S3,014,500 Total Funding: $ - $ - $ 75,000 S - $1,319,500 $590.000 $1,105,000 S3.089.500 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 2017-18 4.000 $ 8,000 S 4,000 2018-19 $ 8,000 *Project cannot be constructed until a funding source is identified. 75 TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION Circulation Project Location i . tr.. �t�ytpo'0. ,�Of.02LRYS9- (A 4lRORNiA RD Ach f ht+'we033 oR ,t �A4y4 j,RAGON - P .tiO 1 Aerial Data March 2010 0 570 1.007 7a 2017-18 S 1,000 Capital Improvement Program Fiscal Years 2015-19 TRAFFIC SIGNAL INTERCONNECT EQUIPMENT INSTALLATION Circulation Project Project Description: This project consists of installing conduit and fiber optic cable to interconnect traffic signals and closed circuit television (CCTV) communication on various roadways to complete missing links and develop a redundant network. Benefit / Core Value: This project improves circulation by connecting several existing and future signals to the existing traffic operations center to allow for remote monitoring and trouble shooting. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Transportation Mobility and Connectivity. Proiect Status: The first phase of installation of traffic signal interconnect equipment has been completed. Additional funding is required to complete this project. Department: Public Works—Account No. 210.165.712 Level: II Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Administration $ 43,695 $ 10,000 $ 53,695 Construction $ 228,714 $375,000 $ 603,714 Design $ 272,409 S - $ - $ - $ 15,000 S - $ - $ 15,000 Totals $ 272,409 $ - $ - $ - $400,000 $ - $ - $ 672,409 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost DIF (Traffic Signals) $ 272,409 S 272,409 Unspecified* $400,000 S 400,000 Total Funding: $ 272,409 S - $ - $ - $400,000 S - $ - $ 672,409 Future Operation & Maintenance Costs 2014-15 2015-16 *Project cannot be constructed until a funding source is identified. 77 2016-17 I$ 500 2018-19 $ 1,020 WESTERN BYPASS BRIDGE OVER MURRIETA CREEK Circulation Project Location Aarial Data - March 2010 78 rief Capital Improvement Program Fiscal Years 2015-19 WESTERN BYPASS BRIDGE OVER MURRIETA CREEK Circulation Project Project Description: This project includes construction of a new bridge over Murrieta Creek at the future Western Bypass corridor and Temecula Parkway. It also includes finalizing and updating the existing bridge design, constructing the new bridge and approach roadways, curb and gutters, sidewalks, storm drain facilities, and environmental studies and mitigation. The completed project will tie the southern leg of the future Western Bypass corridor and will meet the Army Corps of Engineers (ACOE) Murrieta Creek Improvement Project needs. Benefit / Core Value: This project improves traffic safety and circulation. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The design is complete. Construction is contingent upon the developer's participation and the appropriation of the required additional funds. Department: Public Works—Account No. 210.165.660 Level: II Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted Budget Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Administration $ 217,728 S 5,431 $ 259,200 $ 482,359 Acquisition $ 51,980 S 8,950 $ 45,000 $ 105,930 Construction $ 708,928 $ 34,423 $8,570,582 $ 8,570,582 Construction $ 13,500 $ 296,500 $ 310,000 Engineering $ 257,117 $ 257,117 Design/Environmental $ 686,963 $ 68,279 $ 195,000 $ 950,242 Totals $ 956,671 $ 82,660 $ - $ - i $9,326,899 $ - S - $ 10,366,230 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted Budget Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Capital Project Reserves $ 234,243 $ 48,237 $ 282.480 TUMFWRcoG)1') $ 708,928 $ 34,423 $ 735,649 $ 1,479,000 TUMF (wRcoG)(2) $ 13,500 $ 296,500 $ 310,000 TUMF CWRcoG)13> $6,389,000 $ 6,389,000 Unspecifiedd') $1,905,750 $ 1,905,750 Total Funding: $ 956,671 S 82,660 $ - S - $9,326,899 $ - $ - $ 10,366,230 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 $ 10,200 2017-18 $ 10.404 2018-19 $ 10,612 (1) TUMF Zone funding is pursuant to WRCOG Agreement 05 -SW -TEM -1063 for $1,479,000 ($431,140) PA&ED; $1,047,860 PS&E) (2) TUMF Zone funding is pursuant to WRCOG Agreement 05 -SW -TEM for $310,000 ROW (3) TUMF Zone funding is eligible for construction per 2009 Nexus. (4) Project cannot be constructed until a funding source is identified 79 L YNEZ ROAD WIDENING Circulation Project Location Aerial Data - March 2012 0 400 800 Feet 1,600 A 80 FYE 2014 Carryover Budget $ 2015-16 2015-16 Projected 2016-17 2017-18 2018-19 Projected Projected Projected $ 385,052 $ 3,315,982 $ 385,052 $ 3,315,982 $ 2017-18 Capital Improvement Program Fiscal Years 2015-19 YNEZ ROAD WIDENING Circulation Project Project Description: This project includes widening of Ynez Road to four lanes (from two), completion of missing segments of curb & gutter, sidewalk and a landscaped median from Rancho Vista Road to La Paz Street. Benefit / Core Value: This project improves traffic circulation by widening an important arterial road in this part of the City. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Protect Status: This project has not yet started. Department: Public Works—Account No. 210.165. Level: II Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration S 185,052 $ 540,207 $ 725,259 Construction $ 2,467.355 $ 2,467.355 Construction Engineering $ 185,052 $ 185,052 Design S 200.000 $ 123,368 $ 323.368 Totals $ - $ - $ - $ - S 385.052 $ 3,315,982 S - $ 3,701,034 Source of Funds: Prior Years Actual Expenditures Unspecified* Total Funding: Future Operation & Maintenance Costs: 2014-15 Adopted Appropriation 2014-15 *Project cannot be constructed until a funding source is identified. 81 2016-17 2018-19 Total Project Cost $ 3,701,034 $ 3,701,034 82 rTa Capital Improvement Program Fiscal Years 201519 INFRASTRUCTURE / OTHER PROJECTS Table of Contents Pave Ara. Bike Lane and Trail Program 85 City Facilities Rehabilitation 87 Citywide Sidewalks 89 Citywide Storm Drain Improvements 91 Citywide Surveillance Cameras 93 Consolidate and Update Evaluation of Disabled Access To City Facilities and Programs 95 Developer Reimbursements 97 Facility Improvements / Enhancements / Expansions 99 Fire Station 73 Living Quarters Upgrade 101 Fire Station Rorlpaugh Ranch Site — Phase II 103 Library Parking - Phase II 105 Medians and Ornamental Pedestrian Barriers -Citywide 107 Murrieta Creek Improvements 109 Old Town Sidewalk Rehabilitation 111 Open Space Acquisition Program 113 Pauba Road Sidewalks 115 Pechanga Parkway Environmental Mitigation 117 Santa Gertrudis Creek Pedestrian / Bicycle Trail Extension and Interconnect 119 Teen Center 121 Temecula Park and Ride 123 Theater Remediation 125 YMCA Repair and Remediation 127 83 BIKE LANE AND TRAIL PROGRAM Infrastructure / Other Project Location Ei City of Temecula Old Town to Wine Country Trail _ Lake Skinner Trail - Temecula Loop Existing Trails (Off Road) Proposed Trails (Off Road) Bike Lane (Class II) - Striped on both sides Bike Lane (Class II) - Striped on one side; black side not striped MI Bike Lane (Class 11) Proposed Aerial Data - March 2010 0 0.5 1 2 Miles 84 2015-16 2017-18 Capital Improvement Program Fiscal Years 2015-19 BIKE LANE AND TRAIL PROGRAM Infrastructure / Other Project Project Description: This project includes Phase II of the Multi -Use Trails and Bikeways Master Plan. Phase I of the Master Plan Update included community workshops, a survey, and the creation of a dedicated interactive website and was completed in FY 2013-14. In Phase II, the consultant will use the information gathered during Phase I to produce a recommended ranking of potential trails and bikeways. The consultant will create trail and bikeway segment information sheets that detail constraints, solutions, surface types and widths, and estimated construction costs. The consultant will also provide recommendations for amenities, signage, and other items that will provide a safe and pleasant experience. Other work includes technical studies to negotiate access and maintenance agreements with utility districts. Additional funding for this project will be dedicated to the construction of the multi -use trails and bikeways, as recommended by the consultant and prioritized by the City Council and residents. Benefit / Core Value: This project provides alternative modes of transportation and increasing connectivity and accessibility to Old Town, Wine Country, and the City's many schools, parks, trails, and open space areas. In addition, this project satisfies the City's Core Values of A Sustainable City and Transportation Mobility & Connectivity. Project Status: Phase I of the Multi -Use Trails and Bikeways Master Plan was completed in FY 2013-14. Phase II of this project is currently underway. Department: Planning / Public Works / Temecula Community Services -210.165.703 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 Budget Appropriation Projected Projected Projected 2018-19 Projected Total Project Cost Administration $ 20,000 $ 65,880 $ 85,880 Construction $ 29,712 $ 123,000 $ 250,000 S250,000 $150,000 $150,000 $ 2,500,000 $ 3,423,000 Construction $266,380 $150,000 $ 2,500,000 $ 2,916,380 Engineering $ 29,712 $ 220.288 $ 250,000 $250,000 $ 10,500 $150,000 $ 2,500,000 $ 10.500 Design $ 29,712 $ 77,288 $ 40,000 $ 147,000 Totals $ 29.712 $ 220.288 S 250,000 S250,000 $266,380 $150.000 S 2,500.000 S 3,666.380 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 Appropriation Projected Projected Projected 2018-19 Projected Total Project Cost DIF (Open Space and Trails) $ 29,712 $ 220,288 $ 250,000 $250,000 $ 750.000 Unspecified* $266,380 $150,000 $ 2,500,000 $ 2,916,380 Total Funding: $ 29,712 $ 220.288 $ 250,000 $250,000 $266,380 $150,000 $ 2,500,000 $ 3,666,380 Future Operation & Maintenance Costs 2014-15 *Project cannot be constructed until a funding source is identified. 85 2016-17 2018-19 CITY FACILITIES REHABILITATION Infrastructure / Other Project Location 1989 NS, NEW O s -L� Capital Improvement Program Fiscal Years 2015-19 CITY FACILITIES REHABILITATION Infrastructure / Other Project Project Description: This project facilitates rehabilitation projects at City owned and operated facilities such as the City Hall, Civic Center, Community Recreation Center, Field Operations Center, Escallier House & Bam, Harveston Center. Mary Phillips Senior Center, Mercantile Building. Old Town Parking Garage. Old Town Sixth Street Parking Lot. S.A.F.E., Temecula Children's Museum. Temecula Community Center. Temecula Public Library. Temecula Valley Museum. Temecula Wedding Chapel. pool end locker room at Temecula Elementary School. and Maintenance Facility. The rehabilitation could include, but not limited to, parking lot rehabilitation and light replacements. heating ventilation and air conditioner (HVAC) upgrades, roof repairs, carpet replacement, cabinet re-facing/replacement, re -stucco, concrete repairs. and replacement of fences. Benefit 1 Core Value: This project minimizes emergency repair costs. prolongs the service life of facilities. and upgrades aging facility components. In addition. this project satisfies the City's Core Values of Healthy and Livable City and A Safe and Prepared Community. proiect Status: A priority list of rehabilitation projects has been developed. Rehabilitation of projects are completed on an ongoing basis. Dopartment: Public Works—Account No. 210.165.701 Level( I Project Cost: Prior rears Actual Expenditures FYE2014 2014-15 Carryover Adopted 2015-111 Budget ApproptIMion Projected 201417 201741 2018.10 Total Project Protected Prebded Protected Cost Admrisuaem $ 35.869 5 114.131 $ 50.000 $ 75.000 $ 75,000 5 75.000 5 425.000 ConwOuctrn $ 466.961 5 283.039 $ 250.000 $150.000 $375.000 1375.000 $375.000 52.275.000 Design $ 15.468 $ 84.532 5 250. CCO $ 50.000 5 50000 $ 50,000 $ 50.000 5 300.000 Totals $ 518.298 _5 481.702 S 250,000 5250000 SS00.0).1 _5500,000 5500.000 53,000,000 Source of Funds Pnor Man Actual Expenditures FTE 2014 2014-11 C9rryovar rdoptcd 201516 Budget Approprlaaon Projected 2016.17 Projected 2017-11 Ptejrreted 201419 TOW Project Projected Cost Capital Prnjnct Reserves $ 518250: 5 481.702 5250,000 51.250.000 DIF 4 on.+*,• r-: Ig.. , 5 250. CCO $ 250.000 Unspecified' 3500.000 5500,000 5500.000 S1.500,000 Total Funding: $ 518.298 $ 481,707 5 250.020 5250 000 $500.000 $$00.000 5500,000 S 3,000,000 Future Operation 8 Maintenance Costs 201415 2015 -le 201617 2017.18 2011-19 1 L 1 'PrO$cl cannot be constructed until a funding sovice Is Identified. 87 CITYWIDE SIDEWALKS Infrastructure / Other Project Location s. 0' *�� 1989 ,t�`�`� Ns. NEW ow e 2017-18 2015-16 Capital Improvement Program Fiscal Years 2015-19 CITYWIDE SIDEWALKS Infrastructure / Other Project Project Description: This project will include the construction of sidewalks at various locations around the City. Benefit / Core Value: This project will provide walking surfaces for pedestrians. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity and a Sustainable City. Project Status: A list of areas with no sidewalks will be compiled and prioritized. This project is ongoing. Department: Public Works -210.165.708 Level: Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 Appropriation Projected Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration 5 7,559 $ 7,441 $ 15,000 S 15,000 $ 15,000 S 15,000 $ 75,000 Construction $ 15,349 $ 90,000 $ 90,000 $ 90,000 $ 90,000 S 90,000 $ 450,000 Construction $ 15,349 $ 109,651 $ - 5125,000 5125,000 5125,000 5125,000 $ 625,000 Engineering $ 5,000 $ 5,000 $ 5,000 $ 5,000 S 5,000 $ 25,000 Design $ 7,790 $ 7,210 $ 15,000 S 15,000 $ 15,000 S 15,000 $ 75,000 Totals S 15,349 $ 109,651 $ - 5125,000 5125,000 S125,000 S125,000 S 625.000 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 Budget Appropriation Projected Projected Projected 2018-19 Total Project Projected Cost Capital Project Reserves $ 15,349 S 109,651 $125,000 S125,000 5125,000 S125,000 S 625,000 Total Funding: $ 15,349 $ 109,651 $ - 5125,000 5125,000 5125,000 5125,000 $ 625,000 Future Operation & Maintenance Costs 2014-15 89 2016-17 2018-19 CITYWIDE STORM DRAIN IMPROVEMENTS Infrastructure / Other Project Location 90 2017-18 2015-16 Capital Improvement Program Fiscal Years 2015-19 CITYWIDE STORM DRAIN IMPROVEMENTS Infrastructure / Other Project Project Description: This project includes the design and construction of storm drain improvements on several streets that flood during storm events, as well as replacing the existing cross gutter at Old Town Front Street, north of Temecula Parkway. The storm drain improvements on Old Town Front Street will be constructed in conjunction with the Pavement Rehabilitation project. Benefit / Core Value: This project improves safety and circulation while maintaining the integrity of the streets during inclement weather. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community and Transportation Mobility and Connectivity. Project Status: The storm drain improvements on Old Town Front Street will be constructed during FY 2014-15. Department: Public Works—Account No. 210.165.715 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Administration $ 143,692 $ 53,752 $ 197,444 Acquisition $ 642,731 $ 262,401 $ 30,000 $ 30,000 Construction $ 456,269 $ 156,927 $ 30,000 $ - $ - $ - $ - $ 613,196 Construction Engineering $ 9,030 $ 22,970 $ 32,000 Design $ 29,372 $ 9,620 $ 38,992 MSHCP $ 4,368 $ 19,132 $ 23,500 Totals $ 642,731 $ 262,401 $ 30,000 $ - S - $ - $ - S 935.132 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost Capital Project Reserves $ 642,731 $ 262,401 $ 30,000 $ 935.132 Total Funding: $ 642,731 $ 262,401 $ 30,000 $ - $ - $ - $ - $ 935,132 Future Operation & Maintenance Costs: 2014-15 91 2016-17 2018-19 CITYWIDE SURVEILLANCE CAMERAS Infrastructure / Other Project Location 92 0:0/f Capital Improvement Program Fiscal Years 2015-19 CITYWIDE SURVEILLANCE CAMERAS Infrastructure / Other Project Project Description: The Citywide Camera Surveillance system will be utilized by the City to support public safety, traffic management, and asset protection activities in service to its citizens. The City's goal for the system is to standardize and integrate existing and new video management systems to provide video technology to improve overall safety and security to the residents of the city. Benefit / Core Value: To protect property and life. This project provides Police the ability to perform virtual patrols, maximizing staff efficiency and resources. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community and A Sustainable City. Proiect Status: This is a new project. Department: Information Technology—Account No. 210.165.711 Level: Project Cost: Prior Years Actual Expenditures FYE 2014 201415 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Construction* $ 251,000 $ 190.000 S 190,000 $193,500 S 824,500 Design** $ 363,000 $ 162,090 S 363,000 Totals $ - $ - $ 614,000 5 190.000 S 190,000 $193,500 $ - S 1,187,500 Prior Years Source of Funds: Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 Projected 2017-18 2018-19 Total Project Projected Projected Cost DIF (Corporate Facilities) $ 170,376 $ 27,910 $ 198,286 DIF (Police Facilities) $ 443,624 $ 162,090 $ 605,714 Unspecified*** $ 190,000 $193,500 S 383,500 Total Funding: $ - $ - $ 614,000 $ 190,000 S 190,000 $193,500 $ - S 1,187,500 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 Is 50,000 1 $ 60,000 *Construction includes camera purchase and installation to facilities: FY 2014 (Phase One Deployment) Patricia Birdsall Sports Park ($60,690) Temecula Library ($19,300) Temecula Parking Structure ($16,550) Community Recreation Center ($44,130) Children's Museum ($22,065) Civic Center ($33,100) Traffic Cameras ($33,100) Field Operations Center ($22,065) ** Design includes master plan and network & video management system core **Project cannot be constructed until a funding source is identified. 93 2017-18 $ 70,000 2018-19 $ 80,000 CONSOLIDATE AND UPDATE EVALUATION OF DISABLED ACCESS TO CITY FACILITIES AND PROGRAMS Infrastructure / Other Project Location 94 205-16 Capital Improvement Program Fiscal Years 2015-19 CONSOLIDATE AND UPDATE EVALUATION OF DISABLED ACCESS TO CITY FACILTIES AND PROGRAMS Infrastructure/ Other Project Protect Description: Project will consolidate various site and program specific assessments of barriers preventing disabled access to City Facilities and Programs; project will identify public facilities and programs not previously analyzed. allow for public input in the development of a formal transition plan to pnorluze removal of identified barriers over a reasonable period of bme within a fiscally constrained frame- work Benefit I Core Value: This project identifies barriers that preclude persons with any form of disability from accessing City facilities and programs. The project will develop a formal transition plan to remove such bamers over time allowing greater access to City facilities and programs. This project furthers the City's Core Values of a Safe and Prepared Community, as well as Accountable and Responsive City Government. Prosect Status: Project will commence in FY 2014-15 and will become an ongoing program. Department: Building Safety—Account No. 210.165.713 Level: 1 Project Cost: Prier Yeats k Expenditure. }put'. Idepud OPpoonNlon 201611 YNs<NO 201617 Protected 2017.11 aolect.d toted aide Tau Propel Cost Apo inspassn 5 IO CEO $ $.000 $ 5000 $ 5.000 Resrnc. $ 25.000 Coirmrwn $ 20000.0 $ 50.000 3 4$000 5 450:0 S 45000 5 115,000 Eden, S 50,000 $ 100.00e 5 90.0(0 $ too de) $ 50.000 $ 51)950 $ W.009 $ 90,000 Totals $ 3 • 5 ICOOCO $ 50:000 S SC.000 S 50.000 5 5 250.000 Source of Funds: Prier Years kiuY Expenditures 1011.19 Adopted 000tootietion 51614 YapWd 201617 2017.11 Pr carted clad 101619 Pt lima Total Project Cul Cap if Projcl Resrnc. $ 20000.0 $ 50.000 5 150,000 Unseec1' a' S 50,000 S 50,000 $ 100.00e Total Funding: $ too de) $ 50.000 $ 51)950 $ W.009 $ - $ 250.000 Future Operation a Maintenance Costs: 2014.15 95 101617 2017-I8 101619 DEVELOPER REIMBURSEMENTS Infrastructure / Other Project Location k/6 1989 Q /14) ° 96 2017-18 2015-16 rabf Capital Improvement Program Fiscal Years 2015-19 DEVELOPER REIMBURSEMENTS Infrastructure / Other Project Project Description: The City has entered into agreements for two projects that involve the reimbursement of development fees. The first project, Roripaugh Ranch "Panhandle", will consist of approximately 500 residential units. Construction began in FY 2013-14. The City will reimburse development fees pursuant to the Sixth Operating Memorandum of the Recorded Development Agreement with Roripaugh Valley Restoration. The second project, a 50,000 square foot Mercedes Benz Dealership, began construction in April 2013, and opened in Spring 2014. The City will reimburse fees pursuant to the Fee Reimbursement Agreement with Jones/Blumenthal Temecula Real Property LLC, in May 2014. Benefit / Core Value: The first project, Roripaugh Ranch "Panhandle", satisfies the City's Core Value of a Healthy and Livable City. The second project, Mercedes Benz Dealership, will develop new and expanded commercial and business facilities, while expanding the City's tax base through increased property values and consumer spending. This project satisfies the City's Core Value of Economic Prosperity. Project Status: The reimbursement for Mercedes-Benz was completed in FY 2013-14. The reimburse- ment for Roripaugh Ranch is estimated to be paid by FY 2015-16. Department: Planning— 210.165.763 Project Cost: Prior Years Actual Expenditures Administration Totals FYE 2014 Carryover Budget $ 556,758 $ 556,758 2014-15 Adopted 2015-16 2016-17 Appropriation Projected Projected $ 680,319 $337,123 $ 680,319 $337,123 2017-18 Projected $ 2018-19 Projected Level: II Total Project Cost $ 1,574,200 $ 1,574,200 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost DIF (Corporate Facilities) $ 6,031 $ 6,031 DIF (Fire) $ 1,005 $ 1,005 DIF (Parks & Recreation) $ 549,722 $ 680,319 $337,123 $ 1,567,164 Total Funding: $ $ 556,758 $ 680,319 $337,123 $ S $ - $ 1,574,200 Future Operation & Maintenance Costs: 2014-15 97 2016-17 2018-19 FACILITY IMPROVEMENTS / ENHANCEMENTS / EXPANSIONS Infrastructure / Other Project Location 98 2017-18 (4rA :4;144 Capital Improvement Program Fiscal Years 2015-19 FACILITY IMPROVEMENTS / ENHANCEMENTS / EXPANSIONS Infrastructure / Other Project Project Description: This project will explore opportunities to expand the City's ability to provide high quality services and recreational options to the community through actively monitoring solicitations for real estate and/or developed properties in close proximity to existing City facilities. This will facilitate economical expansion of these existing destinations. Benefit / Core Value: This project allows for additional or expansion of City amenities to serve the City's growing population. In addition, this project satisfies the City's Core Value of Healthy and Livable City and Accountable and Responsive City Government. Project Status: This project will be on an ongoing basis. Department: Temecula Community Services / Public Works Level: III Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Appropriation Projected Projected Projected Projected Acquisition $400,000 Totals $400,000 Source of Funds: Prior Years Actual Expenditures Unspecified* Total Fundin Future Operation & Maintenance Costs FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2014-15 2015-16 2016-17 Projected $400,000 $400,000 2015-16 Projected `Project cannot be constructed until a funding source is identified. 99 2016-17 2017-18 Projected 2018-19 Projected 2018-19 Total Project Cost $ 400,000 $ 400.000 Total Project Cost $ 400.000 $ 400.000 FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure / Other Project Location Aerial Data - March 2010 0 100 200 Feet 400 100 2015-16 2017-18 Capital Improvement Program Fiscal Years 2015-19 FIRE STATION 73 LIVING QUARTERS UPGRADE Infrastructure / Other Project Project Description: This project increases living, sleeping, and bathroom space to properly accommodate the number of staff working and living at the facility. This project will be phased as to not interrupt functionality of the current station. The Furniture, Fixtures and Equipment (FF&E) includes station furnishings, camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project provides a health and safety benefit for the large number of personnel assigned to Fire Station 73. In addition, this project satisfies the City's Core Value of A Safe and Prepared Community. Project Status: The design and construction for this project will be completed in FY 2014-15. An advance from the General Fund is required to complete this project . The General Fund will be repaid from Develop- ment Impact Fees (DIF) Fire as funding becomes available. Department: Fire—Account No. 210.165.757 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Administration $ 6,078 $ 23,922 $ 190,000 $ 220,000 Construction $ 1,200,000 S 1.200,000 Construction $ 16,878 $ 133,122 $ 1,487,000 $ - $ - $ - $ - S 1.637.000 Engineering $ 50,000 $ 50,000 Design $ 10,800 $ 109,200 $ 30,000 $ 150,000 Fixtures/Furn/Equip $ 17,000 $ 17,000 Totals $ 16,878 S 133,122 $ 1,487,000 $ - $ - $ - $ S 1.637,000 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost DIF (Fire) $ 16,878 $ 133,122 $ 1,485,000 S 1,635,000 DIF (Police Facilities) $ 2,000 S 2,000 Total Funding: $ 16,878 $ 133,122 $ 1,487,000 $ - $ - $ - $ - S 1.637.000 Future Operation & Maintenance Costs: 2014-15 101 2016-17 2018-19 FIRE STATION RORIPAUGH RANCH SITE - PHASE II Infrastructure / Other Projects Location Aerial Data - March 2010 0 100 200 Feet 400 4 102 2017-18 2015-16 2015-16 Projected Capital Improvement Program Fiscal Years 2015-19 FIRE STATION RORIPAUGH RANCH SITE—PHASE II Infrastructure / Other Project Project Description: The acquisition, design, and construction of the fire station at the intersection of Butterfield Stage Road and Calle Chapos is complete. Phase II will include installation and purchase of furniture, equipment and fixtures in order for the station to fully operate. Benefit / Core Value: The second phase of this project will provide the necessary furniture, equipment and fixtures needed in order for the Fire Station to fully operate. In addition, this project satisfies the City's Core Value of A Safe and Prepared Community. Project Status: The construction for this project is complete. Phase II involves the purchase and installa- tion of furniture, fixtures and equipment. Department: Fire Services —Account No. 210.165.753 Level: II Project Cost: Fixtures/Furn/Equip Totals Prior Years Actual Expenditures $ 9,524 $ 9,524 Source of Funds: Prior Years Actual Expenditures DIF (Fire) $ 9,524 Total Fundin $ 9,524 FYE 2014 Carryover Budget S 40,476 $ 40,476 FYE 2014 Carryover Budget S 40,476 $ 40,476 2014-15 Adopted Appropriation 2015-16 Projected 2014-15 Adopted Appropriation Future Operation & Maintenance Costs: 2014-15 103 2016-17 Projected $ 200,000 $ 200,000 2017-18 Projected S 2016-17 Projected $ 200,000 $ 200,000 2016-17 2017-18 Projected $ 2018-19 Projected 2018-19 Projected Total Project Cost $ 250.000 $ 250,000 Total Project Cost $ 250.000 $ 250,000 2018-19 LIBRARY PARKING - PHASE II Infrastructure / Other Projects Location ----- .t ; e ► Aerial Data - March 2010 IU 3003 •0Faat A00 104 2017-18 Capital Improvement Program Fiscal Years 2015-19 LIBRARY PARKING—PHASE II Infrastructure / Other Project Project Description: This project includes the study, design, and construction of alternatives to provide additional parking for the Temecula Library. Phase II covers the design and construction of an expansion of the current on-site parking facility. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project provides additional parking for library patrons, meetings, and special programs. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: Phase II Design started in FY 2013-14 and construction of the expansion is scheduled to start in FY 2014-15. Department: Public Works / Temecula Community Services —Account No. 210.190.153 Level: II Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Administration Construction Construction $ 152,637 $ 230,160 $ 19,840 $ 164,516 $ 910,000 $ 317,153 $ 1,160,000 Engineering $ 4,208 $ 35,792 $ 45.000 $ 85,000 Design $ 64,210 $ 46,437 $ 1,192,716 $ 110.647 Environmental $ 18,200 $ 18,200 Fixtures/Furn/Equip $ 451,215 $ 102,069 $ 60,000 $ - $ - $ - $ - $ 60,000 MSHCP $ 45,000 S 45,000 Totals S 451.215 $ 102,069 $1,242,716 S - S - $ - $ - S 1,796.000 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Capital Project Reserves $ 37,628 $ 37,628 DIF (Library) $ 413,587 $ 102,069 $ 1,192,716 $ 1,708,372 DIF (Police Facilities) $ 50,000 $ 50,000 Total Funding: $ 451,215 $ 102,069 $ 1,242,716 $ - $ - $ - $ - S 1,796,000 Future Operation & Maintenance Costs: 2014-15 2015-16 105 2016-17 2018-19 MEDIANS AND ORNAMENTAL PEDESTRIAN BARRIERS - CITYWIDE Infrastructure / Other Project Location e Agri& Data - //arch 2010 MOO SOW rM 10.000 106 2015-16 2017-18 inafif Capital Improvement Program Fiscal Years 2015-19 MEDIANS AND ORNAMENTAL PEDESTRIAN BARRIERS—CITYWIDE Infrastructure / Other Project Project Description: This project includes the preliminary study, design and construction of a raised concrete median (with stamped concrete), and ornamental pedestrian barriers to provide neighborhood traffic calming and a safe crossing at locations with heavy pedestrian traffic including Deer Hollow Way, Serafina Road, Nighthawk Pass, Roripaugh Road and other locations within the City. Benefit / Core Value: This project provides a safe crossing for pedestrians at various locations within the City. In addition, this project satisfies the City's Core Values of A Safe and Prepared Community, A Sustainable City, and Transportation Mobility and Connectivity. Project Status: This project is currently in the traffic study phase and will be constructed in future years when funding is available. Department: Public Works—Account No. 210.165.704 Level: I1 Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Administration $ 10,000 $ 21,400 $ 31,400 $ 62,800 Construction $ 29,900 $ 10,100 $342,100 $475,800 $ 817,900 Construction $393,500 5547.200 $ 940,700 Engineering $ 29,900, $ 10,100 S - $ - $ 10,000 $ 15,000 $ - $ 25,000 Design $ 29.900 S 100 $ 20,000 $ 25,000 5 75,000 Totals $ 29,900 S 10,100 S - S - $393,500 S547,200 S - S 980,700 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted Budget Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost DIF (Street Improvements) $ 29,900 $ 10,100 5 40,000 Unspecified* $393,500 5547.200 $ 940,700 Total Funding: $ 29,900, $ 10,100 S - $ - $393,500 $547,200, $ - $ 980,700 Future Operation & Maintenance Costs: 2014-15 *Project cannot be constructed until a funding source is identified. 107 2016-17 2018-19 MURRIETA CREEK IMPROVEMENTS Infrastructure / Other Projects Location s 9p4RR - q6 , OA P 11 v 5%NGLk OAKOR" `. %Optt: 1P'A .:a. 'G,E1-D GEU><< ; 3, 16 c0 pS O A. 1 y� �p Y �o m pc yn n ~ to c, day` e y4 • ARK DR 4 JPS��`�'P CO �Fp O Aerial Data - March 2010 0 612 5 1 225 2 450 106 2015-16 Capital Improvement Program Fiscal Vears 2015-19 MURRIETA CREEK IMPROVEMENTS Infrastructure / Other Project Protect Description: This project Includes the design of the proposed United States Army Corps of Engineers and Riverside County Flood Control improvements to the Munieta Creek within the City limits. Benefit I Core Velvet This project helps prevent flooding of Old Town Temecula. In addition, this project satisfies the City's Core Values of A Sale and Prepared Community and A Sustalnob!e City. Protect Status: The City Is waking with Riverside County to form a Joint Powers Authority to further the implementation of this project Construction of Phase 11, Winchester to just south of First Street bridge is scheduled to start when funding becomes available. Department: Public Work's—Account No. 210.165.735 Level: 1 Project Cost: Pros Years Actual Expenditures FYE 2014 Carryover Budget 2014.15 Adopted 201518 approprixlon Projected 2016-17 2017.18 2018-19 Total Project Projected Projected Projcucd Cod Administration $ 7012 $150.000 $ 157417 Design S 125.000 $ 125,000 Totals S 132.412 $ - S 5 - 5 $155.030 5 5 282412 Source of Fund Prior Years Actual Evpend4ures FYE 2014 2014-15 Carryover Adopted 2015-16 Bodge! _ appsopriMion Prcfets 2016-17 2017-18 2018-19 Total Proleet Projected Pt clod Projected Cost Capital Project Reserves $ 132.412 $ 132.412 Unspecified' 5 - 5150.000 S 150.000 Total Funding: $ 132.412 $ - 5 - $ • 5 - 5150.000 S 5 282.412 Future Operation 8 Maintenance Costs: 2011-15 -Project cannot be constructed unm a funding source is idenfifed. 109 201617 2017.16 2018.19 OLD TOWN SIDEWALK REHABILITATION Infrastructure / Other Project Location Aerial Data - March 2010 0 120 240 Feet 480 110 201748 2015.16 -L� Capital Improvement Program Fiscal Years 2015-19 OLD TOWN SIDEWALK REHABILITATION Infrastructure / Other Project Project Description- This project will establish programs that will provide financial assistance to property owners to construct sidewalks. remove boardwalk plank boards. reorient street lights. and plant street trees. as specified in the Old Town Specific Plan. Benefit / Core Value: This projects promotes a sustainable City by encouraging mixed-use infill development along major transportation corridors and by promoting a'Waikable" community. In addition, this project satisfies the City's Core Values of a Healthy and Livable City and Transportation Mobility end Connectivity. Proles* Status: This project is implemented in concurrence with private development as it occurs when funding becomes available. Department: Public Works Level: II Project Cost: Prior Years PYE21216 20t4-15 Actual Crryavar adopted Expenditures &iilgs* Appropriation 2015-15 2016-17 2017.18 201619 Total Project d Projected Prgaetad Propped Cost Construction SI 50.000 $150.000 3980.000 $1,280.000 Totals $ - $ - 5 - $ - 3150,000 $150,000 3980.000 $1280.000 Source of Funds: Prior Years Actual Expenditures EYE 2014 Carryover aWaet 201615 Adopted Appropriation MS -1e 201611 201748 201618 Total Project Projected Cost Projected. Projected Projected Unspecified' Total Funding: $150.0)0 $150,000 3980000 $ 1.280.000 $ 5 $ 5150.000 $150.000 3980000 $1 280 000 Future Operation & Maintenance Costs 2014.15 'Prrgoel cannot be consoueted until a funding scene is identified. 111 2016.17 2018-19 OPEN SPACE ACQUISITION PROGRAM Infrastructure / Other Project Location 112 2017-18 2015-16 Capital Improvement Program Fiscal Years 2015-19 OPEN SPACE ACQUISITION PROGRAM Infrastructure / Other Project Project Description: This project provides matching funds for the acquisition of selected parcels west of the City within the escarpment area. Benefit / Core Value: This project maintains the natural esthetic of the escarpment. In addition, this project satisfies the City's Core Values of A Sustainable City, and Accountable and Responsive City Government. Project Status: For protection of open space, the City will consider acquiring parcels on the market as they become available. Department: Planning—Account No. 210.165.509 Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 2017-18 2018-19 Projected Projected Projected Acquisition S 265.021 S200,000 Totals S 265,021 $ $ S S200, 000 $ $ Level: 11 Total Project Cost $ 465,021 $ 465,021 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost DIF (Open Space and Trails) S 265,021 $ 265,021 Unspecified* S200,000 $ 200,000 Total Funding: S 265,021 $ - $ - S - $200,000 $ - S - S 465,021 Future Operation & Maintenance Costs 2014-15 `Project cannot be constructed until a funding source is identified. 113 2016-17 2018-19 PAUBA ROAD SIDEWALKS Infrastructure Project Location f4. Aerial Data - March 2012 Feet 0 162.5 325 650 114 2017-18 2015-16 Capital Improvement Program Fiscal Years 2015-19 PAUBA ROAD SIDEWALKS Infrastructure / Other Project Project Description: This project will include the construction of sidewalk along Pauba Road from just East of La Primavera to Ynez Road. Benefit / Core Value: This project will provide walking surfaces for pedestrians. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity and a Sustainable City. Project Status: This project is scheduled for construction in FY 2014-15. Department: Public Works—Account No. 210.165.714 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 Appropriation Projected Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration $ 75,000 $ 75,000 Construction $ 350.000 $ 350,000 Construction $ 332.250 $ 332,250 Engineering $ - $ - $ 25,000 $ - $ - $ - $ - $ 25,000 Design $ 38.400 $ 38,400 Totals 8 - $ - $ 488.400 $ - S - S - $ - S 488,400 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Cost Projected Projected Projected Capital Project Reserves $ 156,150 $ 156,150 Senate Bill 821 $ 332.250 $ 332,250 Total Funding: $ - $ - $ 488,400 $ - $ - $ - $ - $ 488,400 Future Operation & Maintenance Costs 2014-15 115 2016-17 2018-19 PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Projects Location Aerial Data - March 2010 0 295 590 Feet 1.180 116 2015-16 rifif Capital Improvement Program Fiscal Years 2015-19 PECHANGA PARKWAY ENVIRONMENTAL MITIGATION Infrastructure / Other Project Project Description: This project includes the design, construction, and implementation of an environmental mitigation site required for the Pechanga Parkway Project, including acquisition and planting of the mitigation site in Temecula Creek. In addition, this project provides water to plant material and monitoring the mitigation site for five years. Benefit / Core Value: This project increases environmental mitigation areas. In addition, this project satisfies the City's Core Value of A Sustainable City. Project Status: The design and construction of new wetlands will be complete during FY 2014-15. Upon the approval of the resource agencies, the maintenance of the created area is estimated to be completed by end of FY 2018. Department: Public Works -Account No. 210.165.516 Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost Administration $ 172,166 $ 1,093 $ 2,000 S 2,000 $ 2,000 $ 2,000 $ 181,259 Acquisition $ 20,442 $ 5,000 $ 25,442 Construction $ 60,815 $ 122,757 $ 183,572 Construction Engineering $ 510 $ 12,471 $ 12,981 Design $ 98,987 $ 178,113 $ 277,100 Environmental $ 26,000 S 26,000 $ 26,000 $ 26,000 $ 104,000 MSHCP $ 10,500 $ 10,500 Totals S 352.920 $ 329.934 $ 28,000 S 28.000 $ 28,000 S 28,000 $ - S 794.854 Source of Funds: Prior Years Actual Expenditures CFD (Wolf Creek) $ 352,920 Total Funding: $ 352,920 Future Operation & Maintenance Costs: FYE 2014 Carryover Budget $ 329,934 $ 329.934 2014-15 Adopted Appropriation $ 28,000 $ 28.000 2014-15 2015-16 Projected $ 28,000 S 28.000 117 2016-17 Projected $ 28,000 $ 28,000 2016-17 2017-18 2017-18 Projected S 28,000 S 28.000 2018-19 Projected 2018-19 Total Project Cost $ 794.854 S 794.854 SANTA GERTRUDIS CREEK PEDESTRIAN/BICYCLE TRAIL EXTENSION AND INTERCONNECT Infrastructure / Other Projects Location Aerial Data - March 2010 Feet 0 400 800 1,600 118 2015-16 Capital Improvement Program Fiscal Years 2015-19 SANTA GERTRUDIS CREEK PEDESTRIAN / BICYCLE TRAIL EXTENSION AND INTERCONNECT Infrastructure / Other Project Project Description: This project includes planning and preliminary engineering for the extension and interconnect of the existing Santa Gertrudis Creek Pedestrian/Bicycle Trail from Ynez Road to the Murrieta Creek Multi -Purpose Trail. The extension and interconnect will provide access and under -crossings at Ynez Road, Interstate 15 and Jefferson Avenue, and a continuous paved trail along the Santa Gertrudis Creek to interconnect with the Murrieta Creek Multi -Purpose Trail. Benefit / Core Value: This project provides additional pedestrian and bicycle trails for the community. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: The project is currently in the design phase and will be constructed in future years when funding is available. Department: Public Works—Account No. 210.165.739 Level: III Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration $ 112,996 S 18,370 $ 11,630 $ 353,000 $ 495,996 Construction $ 3,200,000 $ 3,200,000 Construction $ 223,311 S 223.311 Engineering $ 45,600 $ 45.600 Design $ 247,861 S 123,985 $ 371,846 Environmental $ 35.145 $ 60,800 S 95,945 MSHCP $ 142,355 $ 46,775 $ 152,000 $ 152.000 Totals $ 360,857 S 142,355 $ 46,775 $ - $ 3,811,400 $ - $ - $ 4,361.387 Source of Funds: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Projected Total Project Cost AB 2766 $ 58,626 $ 58.626 Transportation Account) $ 223,311 S 223.311 Capital Project Reserves $ 78,920 S 78,920 DIF (Open Space and Trails) $ 142,355 $ 46,775 S 189,130 Unspecified* $ 3,811,400 S 3,811,400 Total Fundin.: $ 360,857 $ 142,355 $ 46,775 $ - $ 3,811,400 $ - S - $ 4,361,387 Future Operation & Maintenance Costs: 2014-15 *Project cannot be constructed until a funding source is identified. 119 2016-17 2017-18 L 2018-19 TEEN CENTER Infrastructure / Other Project Location 0 k. ? Ai ti, ,s. k/6 1989 , 0 120 r Capital Improvement Program Fiscal Years 2015-19 TEEN CENTER Infrastructure / Other Project Project Description: This project consists of hiring a consultant to review the current leen center located at the Community Recreation Center in Ronald Reagan Sports Park. The consultant will provide a plan for tenant improvements. as well as amenities that will provide teen entertainment, social and education activities. All recommendations will Included approximate costs. Benefit I Core Value: This project will result in the plan to upgrade the current teen center in order to better serve the teen population. In addition, this project satisfies the City's Core Value of a Healthy end Livable Clfy. Project Status: The consultant will complete the study and provide recommendations In FY 2014-15. Department: Community Services—Account No. 210.190.122 Level: I Project Cost: Pdor Years FYE 2014 1014.15 Aduel Carryover Adopted 2015-18 2016.17 2017-15 2018-19 Expenditures Budget Apure/nation Prefered Projected Projetled Projected Desgn Totals $ $0.ox) $ 39oo $ $ s Total Proiset Cal $ 30.000 $ 30,000 Source of Funds: Prior Years FYE 1011 Actual Carryover Budget nditwe s 2014-15 Adopted 2015-16 2016 1/ APprefnalton Protected Protected 2012.16 Protected NIS -19 Total Project Projected Coat DIFI5nrks 4Recnueenl $ K 00:, $ 30000 Total Fundlnq: 5 - s - 1 3D00-. $ - s - 5 - $ - s 30000. Futuro Operation & Maintenance Costs: Nle -15 2015-16 201617 2017-13 2018-19 TEMECULA PARK AND RIDE lnfrastructuro / Other Projects Location Aerial Data - March 2010 w >H 122 2017-18 C-VraL;s. rede..! -a._ 4 Capital Improvement Program Fiscal Years 2015-19 TEMECULA PARK AND RIDE Infrastructure / Other Project Prefect Description: This protea Includes the acquisition of property, design, and construebon of a Park and Ride facility in the vicinity of Temecula Parkway and La Paz Street. The Furniture, Fixtures and Equipment (FF&E) covers camera system Infrastructure, access control. and ogler identified Information Technology needs. Benefit t Con Value; This project enables and encourages Temecula residents to carpool when commuting. In addition, this project satisfies the City's Cora Value of A Sustainable City. Project $taws• The design of this project Is complete. but the bid package will need updating before moving forward. This project has been designated as a Transportation Control Measure (TCM) project pursuant la the Air Quality Management PIariState Implementation Plan (AQMPISIP) to meet air quality conformity. The 2012 Regional Transportation Plan (RTP) and the current 2011 Federal Transportation Improvement Program (FTIP) identifies the Temecula Park and Ride as a committed (programmed in the first two years of the FTIP) TCM project. Once a TCM is committed for implementation In the first two years of the FTIP. the committed TCM must be operational by the completion date in the prevailing FTIP or FTIP amendment The Temecula Park and Ride must be completed by December 31, 2015 in order to fulfil these requirements. Department: Public Works—Account No. 210.165.747 Level: I Project Cost: Pnor Yoars Actual Expenditures AT 2014 Carryover Budget 201415 Adopted AppropiIMion :Lls.lc PtcH:104.1 201617 Proycl.d 2017-18 2018.19 Total Prolecl Proloel.d Noj,,cred Coil Adnlniarabon Argnisionn Co'wftucvon Co,Mlreclinn Ervginnenng Design FishreafF.rntq.ip MSHCP $ 38.880 $ 197,530 $ 138.683 5 740,060 31.6C3.000 $ 64.000 $ 15.000 $ 100.000 $ 80.000 5 278.880 $ 187,530 $ 1.600,OW 3 64.000 S 153.683 3 100,000 3 80,000 Totals $ 365093 $ - 52.099,000 $ - .. $2.464.093 Source of Funds: Prior Years Muel Expenditures FYE2014 201415 Conover Adopted Budget Appropriation 2015-16 YOledeg 2016-17 2017-18 201840 Total Project Protest d Cost Projected Projected AS 2766 Capital Project 5 92.126 $ 651,767 5 743.893 Reserves 5 272,967 3 46483 3 319.450 CMAO (Congestion MbgaIon a Air $ 1.370.750 S 1.300.750 COT :'PMoe FaoluTj $ 100.000 $ 100.000 Total Funding S 365.093 $ - 32.099,000 $ - $ $ - $ 52,464,093 Future Operation & Maintenance Costs: 2014-15 2015-11 201117 'Congestion Mbg30on 0:4 Av OuaMy ICMAO) Funds approved by the RCTC On January 8. 2714. 123 206140 THEATER REMEDIATION Infrastructure / Other Project Location Aerial Data - March 2010 0 55 110 Feet 220 124 C re04.4( rf Capital Improvement Program Fiscal Years 2015-19 THEATER REMEDIATION Infrastructure / Other Project Project Description: This project addresses design and construction deficiencies at the Old Town Community Theater primarily related to problems with the exterior cedar siding, decks and exposed timber. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project minimizes emergency repair costs, prolongs the service life, and corrects design and construction defects at this facility. In addition, this project satisfies the City's Core Value of a Healthy Livable City, and A Safe and Prepared Community. Project Status: Construction is estimated to start in March of 2015. Department: Public Works—Account No. 210.165.756 Level: 1 Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Budget Appropriation Projected Projected Projected Projected Cost Administration $ 64,959 $ 78,442 $ 51,558 $ 194,959 Construction $ 244,042 $ 2,373,175 $ 854,325 $ 3,227,500 Construction $ 55,000 $ 55,000 Engineering $ 667 $ 74,333 $ 978,383 $ - $ - $ - $ - $ 75,000 Design $ 178,416 $ 109,183 $ 287,599 Fixtures/Furn/Equip $ 72,500 S 72,500 Totals $ 244,042 $ 2,635,133 $ 978,383 $ - $ - $ - $ - $ 3,857,558 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Capital Project Reserves $ 244,042 $ 2.635,133 $ 923,383 $ 3,802,558 DIF (Police Facilities) $ 55,000 $ 55,000 Total Funding: $ 244,042 $ 2,635,133 $ 978,383 $ - $ - $ - $ - $ 3,857,558 Future Operation & Maintenance Costs 2014-15 2015-16 2016-17 Note: Settlement funds received in Fiscal Year Ending 2011 for this project ($2,879,175). 125 2017-18 2018-19 YMCA REPAIR AND REMEDIATION Infrastructure / Other Projects Location (fi Aerial Data - March 2010 0 75 150 Feet 300 126 Capital Improvement Program Fiscal Years 2015-19 YMCA REPAIR AND REMEDIATION Infrastructure / Other Project Project Description: This project will include the design and construction of the repair and remediation of the YMCA building on Margarita Road, including the roof, exterior cladding (stucco walls. windows, and doors), shower and restrooms, swimming pool, site drainage, and other miscellaneous repairs. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs for this project, Special Needs Playground and Senior Citizen Outdoor Fitness Lot Projects. Benefit / Core Value: This project will remediate the building deficiencies and upgrade it to current building codes and standards. In addition, this project satisfies the City's Core Value of a Healthy Livable City, and A Safe and Prepared Community. Project Status: Construction will start in FY 2014-15. Department: Public Works —210.165.759 Level: 1 Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Appropriation Projected Projected Projected Projected Cost Administration S 1,224 $ 193,776 $ 195,000 Construction $ 857,000 $ 857,000 Construction $ 511,129 $ 511,129 Engineering $ 82,000 $ 115,000 $ 82,000 Design S 59,056 $ 202,944 $ 26,500 $ 262,000 Fixtures/Furn/Equip S 60,280 S 1,335.720 $ 141,500 S -, $ - $ - S $ 141,500 Totals S 60,280 S 1,335,720 $ 141,500 S - $ - $ - S - S 1.537.500 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Capital Project Reserves $ 161,047 $ 161,047 DIF (Corporate Facilities) $ 511,129 $ 511,129 DIF (Police Facilities) $ 115,000 $ 115,000 DIF (Quimby) $ 60,280 $ 663,544 $ 26,500 $ 750,324 Total Funding: S 60,280 S 1,335.720 $ 141.500 S -, $ - $ - S S 1,537.500 Future Operation & Maintenance Costs 2014-15 2015-16 2016-17 2017-18 S 71.250 $ 95.000 127 2018-19 $ 96.900 $ 98.838 128 rTa Capital Improvement Program Fiscal Years 201519 PARKS AND RECREATION Table of Contents POMC Na Children's Museum Enhancement Project 131 Flood Control Channel Reconstruction and Repair 133 Parks Improvement Program 135 Patricia H. Birdsall Sports Park Synthetic Turf Enhancement 137 Playground Equipment Enhancement and Safety Surfacing 139 Ronald Reagan Sports Park Channel Silt Removal and Deslltation Pond 141 Sam Hicks Monument Park Playground Enhancement 143 Senior Citizen Outdoor Fitness Lot 145 Special Needs Playground 147 129 CHILDREN'S MUSEUM ENHANCEMENT PROJECT Parks and Recreation Project Location Aerial Data - March 2010 0 50 100 reel 2CO 130 2617 10 C-Vrardefa.._ 4 Capital Improvement Program Fiscal Years 2015.19 CHILDREN'S MUSEUM ENHANCEMENT PROJECT Parks and Recreation Project Proiect Description: As exhibits and play experiences in the Children's Museum become outdated. this project allows for the re -design and replacement of exhibit areas or refurbishment of existing exhibits. This process provides the museum visitor new and updated play experiences. Benefit 1 Core Value: This project enhances existing exhibit areas of the Children's Museum. In addition, this protect satisfies the City's Core Value of a Healthy and Livable City. Protect Status: This project will be completed by June 2015. pepartment: Temecula Community Services—Account No. 210.190.125 Project Cost: Prior Yens Actual Expenditures Fiscal Yea Ended 2014 201415 Carryovor Adopted 2015.16 2016-17 Budget Appropriation Proloct*d Projected 2017.18 Projected 2018-19 Projected Total Protea Coat Adtnistrabon $ 29.73: $ 10.000 5 10,000 Consrucvon $ 29.734 5 60,266 i - $ - . 5 5 90,000 D6sgn $ 14.000 $ 14.1300 Totals $ 29.734 5 84.266 o - 5 - i - $ - $ - $ 114,000 Source of Funds: Prkw rears Actual Expenditures FKcal Thar Ended 2014 2014.15 Cantor,' Adopted 2015-16 Budget Appropriation Projected 2016.17 2017-16 2018-19 Total Protea Projected Proje led PI ejected Cost DIF eats a rncnaunl $ 29.73: $ 84.266 5 114.000 Total Funding: $ 29,730 $ 84,266 i - $ - . 5 $ 114,C00 Future Operation 8 Maintenance Costs 2014-15 2015-16 20181 131 201919 FLOOD CONTROL CHANNEL RECONSTRUCTION AND REPAIR Parks and Recreation Project Location 132 2015-16 2017-18 Capital Improvement Program Fiscal Years 2015-19 FLOOD CONTROL CHANNEL RECONSTRUCTION AND REPAIR Parks and Recreation Project Project Description: This project repairs and reinforces the earth and berms between specific park sites and flood control channels, and fortifies the banks to prevent further erosion into the park sites. These park sites include Pala Community Park, Margarita Community Park, Butterfield Stage Park, and Long Canyon Creek Park. Benefit / Core Value: This project prevents further erosion into specific park sites. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: A priority list of projects has been developed. Repairs and reinforcements are completed on an ongoing basis. A study of the affected Parks is underway and will be completed during FY 2014-15. Design and construction of the recommended fixes will be implemented based on available fund. Department: Public Works / Temecula Community Services—Account No. 210.190.127 Level: I Project Cost: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Cost Projected Projected Projected Projected Administration $ 10,841 $ 59,159 $ 70,000 Construction $ 45,531 $ 260,169 $250,000 $250,000 $ 805,700 Construction $250,000 $ 250,000 Engineering $ 56,372 $ 20,000 $ - $250,000 $ - $250,000 $ - $ 20,000 Design $ 104.300 $ 104,300 Totals S 56.372 $ 443, 628 $ - $250,000 $ - $250,000 $ - $ 1,000,000 Source of Funds: Fiscal Year Prior Years Ended 2014 2014-15 Actual Carryover Adopted Expenditures Budget Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost Capital Project Reserves $ 56,372 $ 443,628 $250,000 $ 750,000 Unspecified* $250,000 $ 250,000 Total Funding: $ 56,372 $ 443,628 $ - $250,000 $ - $250,000 $ - $ 1,000,000 Future Operation & Maintenance Costs 2014-15 *Project cannot be constructed until a funding source is identified. 133 2016-17 2018-19 PARKS IMPROVEMENT PROGRAM Parks and Recreation Project Location k/6 1989 Q 114) ° 134 2017.18 2015-16 Crete Capital Improvement Program Fiscal Years 2015-19 PARKS IMPROVEMENT PROGRAM Parks and Recreation Project Protect Description: This project facilitates rehabilitation and Improvement protects at City parks such as Ronald Reagan Sports Park, Patricia H. Birdsall Sports Park, Pala Community Park, Paloma Del Sol Park, Kent Hintergardt Memorial Park. Loma Uncia Park. and Butterfield Stage Park. The rehabilitation and improvement projects could include. but not limited to. parking lot repairs and resurfacing. raised and cracked concrete sidewalk replacement, fencing repair and replacement, landscaping and irrigation system efficiency upgrades. lighting system repairs and efficiency upgrades. onsite drainage Improvements and other similar projects. Benefit f Coro Value: This project protects the City's vast investment in parks and open space facilities. In addition, Ibis project satisfies the City's Core Values of a Healthy and Livable City. A Safe and Prepared Community. and Accountable and Responsive City Government. Protect Status: A priority list of rehabilitation projects has been developed. Rehabilitations are completed on an ongoing basis. Department: Public Works/Temecula Community Services Account No. 210.190.130 J-evel: I Protect Cost: Nur Years Actual Etpendnwec Fiscal Year Ended 2014 201415 Carryover Adopted 2015-16 Budget Appropriation PtOJYtbd 201617 Pro clad 2017.18 Projected 2018-19 Fetal ProN<t Projected Cost Adrtinistraotn 5 20,000 5 70.009 S 20,000 5 20.000 $ 20.000 S 100.000 Con9Yucbon $ 368.392 $ 181.608 $ 200.000 $200,000 5200.000 $200.000 $200,000 S1,550,000 Touts $ 366.392 $ 161.608 $ 220.000 5220.000 $220,000 $220,000 3220.000 31.650 000 Fiscal Year Source of Funds: Prior Year` Ended2014 201415 Adua1 Carryover Adopted 2015/1 Expenditures Budget Appropnaiwn Projected 201417 Protected 2017.18 101849 Tout Project Protected Projected Cost Capital Project Renes S 318.392 $ 181.608 $ 220.000 S220.000 $ 940.000 DIF loambyl $ 50.000 5 50.000 Unspecified' 8220.000 $220,000 $220,000 $ 660,000 Total Funding: S 368 392 5 181,608 $ 220.000 $220.000 5220.000 $220,000 3220.000 $ 1,650,000 Future Operation 8 Maintenance Costs 201415 'Project cannot be constructed until 8 funding source I8 denffled. 135 201617 2018.19 PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT Parks and Recreation Project Aerial Data - June 2011 oFeet 0 50100 200 136 Capital Improvement Program Fiscal Years 2015-19 PATRICIA H. BIRDSALL SPORTS PARK SYNTHETIC TURF ENHANCEMENT Parks and Recreation Project Project Description: This project includes the removal and enhancement of the synthetic turf and infill material at each of the four synthetic turf sports fields at Patricia H. Birdsall Sports Park. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Project Status: The removal and replacement of the synthetic turf will be performed at one field each year for the next four years starting with the Multipurpose Field at the southerly end of the park by fiscal year 2015-16. Department: Public Works/Temecula Community Services 210.190.119 Level: II Project Cost: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration S 10,000 S 10,000 $ 10.000 $ 10,000 $ 40,000 Construction $300,000 $300.000 $300,000 $300,000 $ 1,200,000 Design S - $ - $ - $ 15,000 S 15.000 $ 15.000 $ 15,000 $ 60,000 Totals S - $ - $ - S325.000 $325.000 $325.000 $325.000 $ 1.300.000 Source of Funds: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 Projected 2017-18 Projected 2016-17 Total Project Projected Cost DIF (Parks & Recreation) S325,000 $ 325,000 Unspecified* 5325,000 $325,000 $325,000 $ 975,000 Total Funding: S - $ - $ - 5325,000 S325.000 $325.000 $325.000 $ 1,300.000 Future Operation & Maintenance Costs 2014-15 2015-16 2016-17 2017-18 2018-19 $ 15.000 $ 15.300 $ 15,606 `Project cannot be constructed until a funding source is identified. 137 PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING Parks and Recreation Project Location sett� 04 Igvs. nFw o440' 1989 138 inaifif Capital Improvement Program Fiscal Years 2015-19 PLAYGROUND EQUIPMENT ENHANCEMENT AND SAFETY SURFACING Parks and Recreation Project Project Description: This project includes the removal, re -design, and enhancement and replacement of playground equipment and safety surfacing at existing City parks to comply with current state and federal regulations. The City park playground include sites such as Pala Community Park, John Magee Park, Butterfield Stage Park, Long Canyon Creek Park, Nicolas Road Park, Paseo Gallante Park, Rivertron Park, Redhawk Community Park, Rotary Park, Stephen Linen Park, Sunset Park, Temecula Creek Trail Park, Temeku Hills Park, Vail Ranch Park, Veterans Park, Winchester Creek Park, and Calle Aragon Park. Benefit / Core Value: This project protects the City's vast investment in parks and open space facilities. In addition, this project satisfies the City's Core Values of a Healthy and Livable City, A Safe and Prepared Community, and Accountable and Responsive City Government. Project Status: The removal and replacement of playground equipment and safety surfacing will be performed at one to two sites per year. A priority list has been developed and replacement will be completed on an ongoing basis. Department: Public Works/Temecula Community Services—Account No. 210.190.120 Level: II Project Cost: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Cost Projected Projected Projected Projected Administration $ 15,000 $ 15,000 $ 15,000 $ 15,000 $ 60,000 Construction $ 250,000 $300,000 $350,000 $400.000 $ 1.300,000 Design $ - , $ - $ 25,000 $ 25,000 $ 25,000 $ 25,000 S - $ 100,000 Totals $ - $ - $ 290,000 $340,000 $390,000 $440,000 $ - $ 1,460,000 Source of Funds: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Cost Projected Projected Projected Projected DIF (Parks & Recreation) $ 290,000 $340,000 $ 630,000 Unspecified* $390,000 $440,000 $ 830,000 Total Funding: $ - , $ - $ 290.000 S340.000 $390,000 S440.000 S - $ 1,460,000 Future Operation & Maintenance Costs 2014-15 2015-16 $ 2,500 *Project cannot be constructed until a funding source is identified. 139 2016-17 $ 2,550 2017-18 $ 2,601 2018-19 $ 2,653 L RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND Parks and Recreation Project Location Aerial Data - March 2010 140 0 100 200 Feet 400 2017-18 C 2015-16 Capital Improvement Program Fiscal Years 2015-19 RONALD REAGAN SPORTS PARK CHANNEL SILT REMOVAL AND DESILTING POND Parks and Recreation Project Project Description: This project will include excavating, hauling away, and disposing of silt in the channel location in Ronald Reagan Sports Park, and the desiltation pond west of the sports park, as well as mitigation. Part of this project was completed in December 2007, in accordance with City Resolution No. 07-105, Declared Local Emergency. Benefit / Core Value: This project will increase the flow capacity of the channel in order to prevent flooding in the sports park, and increase the capacity of the pond to hold storm water and reduce down stream sedimentation. In addition, this project satisfies the City's Core Value of A Safe and Prepared Community. Project Status: The design for restoring the Best Management Practices (BMP) of the Storm Water Pollution Prevention Plan and the Required Water Quality Management Plan by desilting the basin near the sports park is nearly complete. Removal of silt and construction of the mitigation site was completed in FY 2012. Upon approval by the resource agencies, the maintenance of the mitigation site is estimated to be completed during FY 2016-17. Department: Public Works / Temecula Community Services -Account No. 210.190.187 Level: Project Cost: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted 2015-16 Appropriation Projected 2016-17 Projected 2017-18 2018-19 Total Project Projected Projected Cost Administration $ 187,269 $ 11,741 $ 5,200 $ 5,200 $ 5,200 $ 214,610 Construction $ 226,422 $ 11,741 $ 24,448 $ 24,448 $ 24,448 $ 299,766 Design $ 215,258 $ 215,258 Totals $ 628,949 $ 11,741 $ 29,648 $ 29,648 $ 29,648 $ - $ - $ 729.634 Source of Funds: Prior Years Actual Expenditures Fiscal Year Ended 2014 2014-15 Carryover Adopted 2015-16 Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Capital Project Reserves $ 373,592 $ 11,741 $ 29,648 $ 29,648 $ 29,648 $ 474,277 Proposition 42 $ 88,000 $ 88,000 Reimbursements/Other (FEMA)* $ 167,357 $ 167,357 Total Funding: $ 628,949 $ 11,741 $ 29,648 $ 29,648 $ 29,648 $ - $ - $ 729,634 Future Operation & Maintenance Costs 2014-15 2016-17 *Part of this project was completed in December 2007and FEMA requires approval for additional funds. 141 2018-19 SAM HICKS MONUMENT PARK PLAYGROUND REPLACEMENT Parks and Recreation Project Location Aerial Data - March 2010 Feet 0 100 200 400 142 2014-15 2017-18 $ 5.202 2015-16 $ 5,000 C TO;d/'14(‘Zi Capital Improvement Program Fiscal Years 2015-19 SAM HICKS MONUMENT PARK PLAYGROUND ENHANCEMENT Parks and Recreation Project Project Description: This project includes the design and construction of a new innovative play area to replace the existing equipment, including removal of old equipment and installation of new equipment, and resurfacing according to ADA Guidelines. The Furniture, Fixtures and Equipment (FF&E) covers camera system infrastructure, access control, Public Wi-Fi and other identified Information Technology needs. Benefit / Core Value: This project provides an enhanced play environment and improved access for the disabled. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: This project is estimated to be completed by the end of FY 2014-15. Department: Temecula Community Services—Account No. 210.190.132 Level: I Project Cost: Fiscal Year Prior Years Ended 2014 2014-15 Actual Carryover Adopted 2015-16 Expenditures Budget Appropriation Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost Administration $ 1,518 $ 7,500 $ 27,659 $ 35,159 Construction $ 1,074 $ 116,426 $ 278,891 $ - $ - $ - $ - $ 396,391 Design $ 444 $ 49,556 $ 50,000 Fixtures/Furn/Equip $ 40,000 $ 40,000 Totals $ 1,518 $ 173,482 $ 346,550 $ - $ - $ - $ - $ 521,550 Source of Funds: Fiscal Year Prior Years Ended 2014 2014-15 Actual Carryover Adopted Expenditures Budget Appropriation 2015-16 Projected 2016-17 Projected 2017-18 Projected 2018-19 Total Project Projected Cost CDBG DIF (Police Facilities) $ 1,518 $ 173,482 $ 311,550 $ 35,000 $ 486,550 $ 35,000 Total Fundin.: $ 1,518 S 173,482 $ 346,550 $ - $ - $ - $ - $ 521,550 Future Operation & Maintenance Costs: 143 2016-17 $ 5,100 2018-19 $ 5.306 SENIOR CITIZEN OUTDOOR FITNESS LOT Parks and Recreation Project Location Aerial Data - March 2010 0 ea Fee: ?<4 2017-18 $ 2,601 Capital Improvement Program Fiscal Years 2015-19 SENIOR CITIZEN OUTDOOR FITNESS LOT Parks and Recreation Project Project Description: This project includes the design and development of an outdoor exercise area for mature adults to be located in Margarita Community Park. Construction of the exercise area will be located in the park and consist of ADA accessible surfacing, four to ten exercise apparatus for mature adults, shade covering, water fountain, and fencing. Benefit / Core Value: This project provides a venue for seniors and mature adults to exercise. In addition, this project satisfies the City's Core Value of a Healthy and Livable City. Project Status: This project is estimated to be completed by end of FY 2014-15. Department: Temecula Community Services—Account No. 210.190.133 Level: II Project Cost: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost Administration $ 4,026 $ 15,774 $ 19,800 Construction $ 4,026 $ 60,000 S 60,000 Design $ 4,026 $ 10,000 S - $ - S - $ - S - S 10,000 Totals $ 4,026 $ 85,774 $ - $ - $ - $ - $ - S 89,800 Source of Funds: Prior Years Actual Expenditures Fiscal Year Ended 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 Projected 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Cost DIF (Parks & Recreation) $ 4,026 $ 85,774 S 89,800 Total Funding: $ 4,026 $ 85,774 S - $ - S - $ - S - S 89,800 Future Operation & Maintenance Costs 2014-15 S 1250 2015-16 S 2.500 145 2016-17 S 2.550 2018-19 S 2.653 SPECIAL NEEDS PLAYGROUND Parks and Recreation Location � TEIE�, Gk/6 1989 146 Q Capital Improvement Program Fiscal Years 2015-19 SPECIAL NEEDS PLAYGROUND Parks end Recreation Project Project Description* Phase one of this project includes the development of a special needs play park area at Margarita Community Park. The area will be fenced and include a play apparatus appropriate for youth with special needs, as well as picnic tables and benches. Phase two will incorporate a water feature within the special needs play park area. Benefit 1 Core Value: This project provides a play area for youth with special needs. In addition, this project satisfies the City's Core Value of a Healthy end Livable City. Pro act Status: Construction of the two phases of the project will be completed during fiscal year 2014- 15. Department: Temecula Community Services—Account No. 210.190.129 j,evel; 1 Project Cost: Pdor Year% Actual Expenditures fiscal Thee Ended2014 201415 Carryover Adopted 201540 Budget Appropriation Projecbd 2016.17 2017411 2018-19 Total Project Provo cted Projected Protected Cost Adrnnstialrxl $ 45,331 Si 41,669 $ 36,C00 $ 126.000 Cense-anon 5 52.250 $ 780.050 $ 333.850 S1 166.150 Design 5 16.160 $ 53.900 $ 70.000 Totals 5 113,641 S 878,619 $ 360.850 5 - 5 - Si - $ - S 1,362,150 Source of Funds: Prior Years Actual EYpendnprea Fiscal Year Ended 2014 2014-15 Carryover Adopted 2015-16 _ Budget Appropriation Protected 201617 Projec <d 22174 11 Protected 2018-19 Pro:<cte0 Total Project Cost DIF 'Patin IDecieaonl S 113.651 S 232,819 $ 46,850 S 393,350 DIF I0e6M1i $ 645,800 1 645,800 PW 0ru tne-Rdeied Pats Plogw, Cron) Si 323.000 $ 323,000 Told Funding: 5 113.681 S 878,619 S 369.850 5 - 5 - $ - $ - 51,362,150 Future Operation & Maintenance Costs 201415 201516 j I $ 20,000 15 20,400 2016.17 2017-18 2018.19 20.11ts1 $ 21,2241$ 21.6491 147 148 rTa Capital Improvement Program Fiscal Years 2015-19 SARDA / HOUSING Table of Contents Purr :Vu. Affordable Housing 151 149 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Location Aerial Data - March 2010 Feet 0 250 500 1,000 150 2015-16 2017-18 Capital Improvement Program Fiscal Years 2015-19 AFFORDABLE HOUSING Successor Agency to the Temecula Redevelopment Agency (SARDA) / Housing Project Project Description: This project involves working with development partners to develop affordable housing projects in Old Town and the Pujol neighborhood which meet the State Planning and Redevelopment mandates. Benefit / Core Value: This project provides housing for all income types, encourages mixed-use infill development along major transportation corridors, and works towards the appropriate jobs and housing balance. In addition, this project satisfies the City's Core Values of a Healthy and Livable City and Economic Prosperity. Project Status: SARDA continues to pursue quality affordable housing development partners for the construction and management of affordable housing developments within the City. One funding agreement is anticipated to be entered into for the development of affordable housing during FY 2014-15. Department: SARDA—Account No. 166.800.815 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Apprpriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Projected Projected Projected Cost Acquisition $ 1,859,667 $ 150,000 $ 1,859,667 Construction $ 6,842,789 $ 5,356,744 $ 12,199,533 Totals $ 8,702,456 $ 5.356,744 $ - $ - $ - $ - $ - $ 14.059,200 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted 2015-16 2016-17 2017-18 2018-19 Apprpriation Projected Projected Projected Projected Total Project Cost CDBG SARDA Housing Tax $ 150,000 $ 150,000 Increment $ 2,842,790 $ 2,842,790 SARDA Housing (2010 TABS) $ 4,000,000 $ 5,206,744 $ 9,206,744 SARDA Housing (2011 TABS) $ 1,859,666 $ 1,859,666 Total FundinT $ 8,702,456 $ 5.356,744 $ - $ - $ - $ - $ - $ 14,059,200 Future Operation & Maintenance Costs: 2014-15 151 2016-17 2018-19 Capital Improvement Program Fiscal Years 2015-19 FUTURE YEARS PROJECTS CIRCULATION Project Department Future Years Cherry Street Extension Diaz Road to Jefferson Avenue Public Works 11,180,000 Diaz Road Widening from Winchester Road to Rancho California Road Public Works 1,500,000 Jefferson Avenue Median from Winchester Road to Rancho California Road Public Works 2,300,000 La Paz Street Widening from Ynez Road to State Route 79 South Public Works 2,500,000 Nicolas Valley - Community Facilities District (Liefer Road) Public Works 4,088,508 Pauba Road Improvements - east of Margarita Road on the north side Public Works 130,000 Rainbow Canyon Road Widening from Pechanga Parkway to City Limit Public Works 8,000,000 Rancho California Road East of Meadows Parkway Public Works 470,000 Rancho Way Extension from Diaz to Margarita Road Public Works 28,337,000 Temecula Creek Crossing Public Works 16,777,300 Ynez Road Widening from Rancho Vista Road to La Paz Street Public Works 6,344,000 Ynez Road Widening from Tierra Vista Road to Rancho Vista Road Public Works 580,000 TOTAL $ 82,206,808 INFRASTRUCTURE / OTHER Project Department Future Years Corporate Meeting and Event Space TCSD 625,000 Margarita Under -Crossing Public Works 1,650,000 Pedestrian and Bicycle Bridge Overcrossing into Old Town Planning 1,890,000 Old Town Gymnasium Community Services 4,630,000 Southside Branch Library Community Services 6,640,000 Southside Recreation Center Community Services 4,500,000 TOTAL $ 19,935,000 153 Capital Improvement Program Fiscal Years 2015.19 FUTURE YEARS PROJECTS (contl1U.a) PARKS and RECREATION Project Department Futuro Years Butterfield Stage Park Restroom Connunity Services 250000 History Museum Enhancement Project Community Services 200.000 Renard Reagan Spats Park North/South Holds Back Stops, Dugout. and Parking Lot ash Trash Enclosures Community Services 857,000 Ronald Reagan Sports Park Upper Soccer Paving and MatenelsEquipment Storage Bays Community Services 481 250 Shade Sauctures for Play Structure Community Services 200.000 Sports Complex - Joint Use (RHerside Courtly Flood Comrol DdMd) Community Services a150.DCC Ynez Road and Overland Landscaping Community Services 200.000 Val Ranch Park Improvements Corrimmity Services 800,000 Val Ranch Park See D Community Services t,B43.000 TOTAL s 13,os1,2so 154 Capital Improvement Program Fiscal Years 201519 GLOSSARY OF TERMS Abatement - Abatement usually applies to tax levies, special assessments, and service charges. Accounting System - The methods and records established to identify. assemble. analyze, classify, record, and report a government's transactions and to maintain accountability for the related assets and liabilities. Adoption - Formal action by the City Council that sets the spending limits for the fiscal year. Appropriation - A legal authorization granted by the City Council to make expenditures and incur obligations for specific purposes. Americans with Disabilities Act of 1990 (ADA) - A federal law providing for a wide range of protection to individuals which directly benefit District members. Assessment District - A separate local government agency formed to provide specific local public improvements that directly benefit District members. Audit - A systematic collection of the sufficient, competent evidential matter needed to attest to fairness of managements assertions in the financial statements or to evaluate whether management has efficiently and effectively carried out lis responsibilities. Budget - A plan of financial operation embodying an estimate of proposed expenditures for a given period and the proposed means of financing them. Used without any modifier, the tern usually indicates a financial plan for a single fiscal year. Budgetary Control - The control or management of a government or enterprise in accordance with an approved budget for the purpose of keeping expenditures within the limitations of available appropriations and revenues. Capital Improvement - Construction or major repair of City buildings. infrastructure, and facilities such as streets, roads, highways. bridges, curbs, gutters, sidewalks, storm drains, traffic signals. streetlights, gas and water distribution facilities. and parks. Capital Improvement Program (CIP) - Annual appropriations in the City's budget for capital purposes such as street improvements, building construction, and park improvements. Capital Expenditures - Expenditures resulting In the acquisition of or addition to the governments general fixed assets having a unit cost of $5.000 or more and a useful Ole of greater than one year. Infrastructure assets of S100,000 or more are also recorded capital expenditures. CapHal Outlay - Expenditures which qualify as capital costs according to accounting standards. This Includes furniture, fixtures, machinery, equipment, and other relatively minor fixed assets. Capital Project - A specific undertaking involving the procurement, construction or installation of facilities and related equipment which improves, preserves, enhances, or modernizes the City's provision of municipal services, has a long -tern useful fife. and for which costs exceed $25,000. 156 Capital Improvement Program Fiscal Years 2015-19 GLOSSARY OF TERMS (continued) Construction Engineering — Engineering work during the construction process that ensures projects are constructed in accordance with design parameters and specifications. The primary construction engineering functions are construction inspections, laboratory services, field surveys and design plan updates or interpretations. Contingency — A budgetary reserve set-aside for emergency or unanticipated expenditures. Contractual Services — Contracts for professional services. Core Value: The Quality of Life Master Plan (QLMP) provides the framework for the City's Strategic Budgeting activities. The City Council has set priorities and guided staff in developing six (6) Core Values upon which to focus time and resources (as identified in the QLMP). These areas include: 1. Healthy and Livable City 2. Economic Prosperity 3. A Safe and Prepared Community 4. A Sustainable City 5. Transportation Mobility and Connectivity 6. Accountable and Responsive City Government Department — An organizational unit comprised of programs and program managers. A single director manages each department. Encumbrances — An amount of money committed for the payment of goods and services not yet received or paid for. Expenditures — Decreases in net current assets. Fiscal Year — The period designated by the City signifying the beginning and ending period for recording financial transactions. The City of Temecula has a fiscal year of July 1 through June 30. Fund — An accounting entity with a set of self -balancing accounts recording revenues and expenditures and transactions for specific activities. Fund Balance — The difference between the assets (revenues and other resources) and liabilities (expenditures incurred or committed to) for a particular fund. Future Years — The intent of the future period is to project out to ten (10) years, projects that are anticipated by staff and the City Council that will ultimately have a very Targe impact on the City and surrounding area. General Fund — Accounts for tax and other general fund revenues (e.g., sales taxes, property taxes, fines and forfeitures, investment interest, etc.) and records the transactions of general governmental services (e.g., police, fire, library, parks and recreation, public service, etc.). Goals — The desired result of accomplishments within a given time frame, usually a fiscal year. Grants — Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose. 156 Capital Improvement Program Fiscal Years 2015-19 GLOSSARY OF TERMS (continued) Objectives — The necessary steps to achieve a desired goal. Operations & Maintenance — Office supplies and other materials used in the normal operations of City departments. Includes items such as books, maintenance materials, and contractual services. Organization — A unit of operation having specific responsibilities and duties and collectively form an Agency. The terms organization and division is used interchangeably throughout the budget document (i.e., Accounting Organization, Traffic Division, etc.). Resources — Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances. Revenues — The yield of taxes and other sources of income that a governmental unit collects and receives for public use. Special Assessment — A compulsory levy made against certain properties to defray all or part of the cost of a specific capital improvement or service deemed to benefit primarily those properties. Taxes — Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments; nor does the term include charges for services rendered only to those paying such charges (i.e., sewer service charges). Transfers In/Out — Payments from one fund to another fund primarily for work or services provided. Unspecified — Funds that have not been identified for various proposed projects. 157 CAtateier'( Capital Improvement Program Fiscal Years 2015-19 INDEX Pape No. Abbott Corporation Roadway Improvements 39 Affordable Housing 141 Bike Lane and Trail Program 75 Butterfield Stage Road Extension 41 Children's Museum Enhancement Project 121 CIP Major Revenue Sources 23 Circulation 143 City Facilities Rehabilitation 77 Citywide Sidewalks 79 Citywide Storm Drain Improvements 81 Citywide Surveillance Cameras 83 Comparison Between Projected Revenue and Costs 24 Consolidate and Update Evaluation of Disabled Access To City Facilities and Programs 85 Description of Levels 9 Description of Revenue Sources 7 Developer Reimbursements 87 Diaz Road Widening 43 Expenditure Summary by Project 22 Facility Improvements / Enhancements / Expansions 89 Fire Station 73 Living Quarters Upgrade 91 Fire Station Roripaugh Ranch Site — Phase II 93 Flashing Beacons and Speed Advisory Signs 45 Flood Control Channel Reconstruction and Repair 123 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase I 47 French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements - Phase II 49 158 Capital Improvement Program Fiscal Years 201519 INDEX (continued) Paoa No. Illuminated Street Name Sign Replacement Program -Citywide 51 Infrastructure 143 Interstate -15 / State Route 79 South Ultimate Interchange 53 Library Parking • Phase II 95 Medians and Ornamental Pedestrian Barriers-Cityw$de 97 Medians and Parkways -Citywide 55 Murrieta Creek Bridge and Ove,tand Drive Extension to Diaz Road 57 Murrieta Creek Improvements 99 Old Town Sidewalk Rehabilitation 101 Open Space Acquisition Program 103 Parks and Recreation 144 Parks Improvement Program 125 Rabicia H. Birdsall Sports Park Synthetic Turf Enhancement 127 Pauba Road Sidewalks 105 Pavement Rehabilitation Program -Citywide 59 Pavement Rehabilitation Program -Winchester Road 61 Pechanga Parkway Environmental Mitigation 107 Playground Equipment Enhancement and Safety Surfacing 129 Project Summary by Type of Project 12 Projected Revenue Summary 11 Ronald Reagan Sports Park Channel Silt Removal and Desiltation Pond 131 Sam Hicks Monument Park Playground Enhancement 133 Santa Gertrudis Creek Pedestrian ! Bicycle Trail Extension and Interconnect 109 Senior Citizen Outdoor Fitness Lot 135 Special Needs Playground 137 Teen Center 111 Temecula Park and Ride 113 159 QCT Capital Improvement Program Fiscal Years 2015-19 INDEX (continued) Page No. Theater Remediation 115 Traffic Signal Equipment Replacement Program - Citywide 63 Traffic Signal Installation - Citywide 65 Traffic Signal Interconnect Equipment Installation 67 Western Bypass Bridge Over Murrieta Creek 69 YMCA Repair and Remediation 117 Ynez Road Widening 71 160 City of Temecula Capital Improvement Program Fiscal Years 2012-2016 Major Capital Improvement Projects Circulation Projects Map No. Page No. Description 1 68 Pavement Management System Update (Citywide) 1 57,59 French Valley Pkwy /1-15 Overcrossing and Interchange Improvements - Phase 1 and II 2 63 Interstate -151 State Route 79 South Ultimate Interchange 3 67 Murrieta Creek Bridge and Overland Drive Extension to Diaz Road (Acquisition) 4 68 Overland Drive (Commerce Center Drive b Jefferson Avenue) 5 68 Old Town Front Street (Temecula Parkway to First Street) 6 68 Temecula Parkway (1-15 b Pechanga Parkway) 7 68 Rancho California Road (Jefferson Avenue to Ynez Road) 8 68 Ynez Road (Jedediah Smith to Vellejo) All Other Projects Map No. Page No. Description 1 125 Theater Remediation 2 145 Senior Citizen Outdoor Fitness Lot 3 143 Sam Hicks Monument Park Replacement 4 147 Special Needs Playground 5 101 Fire Station 73 Living Quarters Upgrade 6 105 Library Parking - Phase 11 7 115 Pauba Road Sidewalks 8 127 YMCA Repair and Remediation 89 Citywide Sidewalks 139 Playground Equipment Enhancement and Safety Surfacing 85 Bike Lane and Trail Program 95 Consolidate and Update Evaluation of Disabled Acess to City Facilities and Programs 123 Temecula Park and Ride 0 Circulation Projects All Other Projects Santa Margarita Ecological Reserve Boundary 161 162 Item No. 29 Approvals City Attorney Finance Director City Manager ds CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: June 10, 2014 SUBJECT: Adoption of the Fiscal Year 2014-15 Annual Operating Budget PREPARED BY: Jennifer Hennessy, Finance Director Heidi Schrader, Senior Management Analyst RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS 2. Adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS 3. Adopt a resolution entitled: RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014-15 1 BACKGROUND: Attached for your review is the Proposed Fiscal Year 2014-15 Annual Operating Budget. The budget includes revenue projections and expenditure requests for the following funds: • General Fund • Gas Tax Fund • Recovery Act Justice Assistance Grant Fund • Energy Efficiency Conservation Block Grant Fund • Business Incubator Resource Fund • Community Development Block Grant Fund • Temecula Energy Efficiency Asset Management Fund • AB 2766 Motor Vehicle Subvention Fund • Supplemental Law Enforcement Services Fund • Larry Robinson Reward Fund • Affordable Housing Fund • Measure A Fund • 2011 Financing Lease 2001 and 2008 COPs Fund • Internal Service Funds On May 21, 2014, the City Council held a workshop to review and discuss the proposed operating budgets. At that time, the City Council reviewed the preliminary line item budgets and recommended the acceleration of the Fire Station No. 73 Living Quarters Upgrade project, to begin construction in Fiscal Year 2014-15. Staff has identified $667,600 in available Development Impact Fee funds (DIF -Fire), and is proposing an advance from the General Fund to cover the funding shortfall. Advanced funds in the amount of $817,400 will be paid back over time from the DIF -Fire account to the General Fund, as development fees become available. Additionally, as presented at the Council workshop, the Proposed Budget includes a number of policy revisions as well as new policies establishing a General Fund Secondary Reserve, a Fiscal Contingency Plan, and a Technology Replacement Fund. The attached Budget and Fiscal Policies can also be found in the Fiscal Year 2014-15 Annual Operating Budget report, located under the tab entitled "Policies," with the revisions/additions highlighted. Current Condition/State of California May Revision Budget On Tuesday, May 13 2014, the Governor presented his May Budget Revision to the proposed budget released in January of this year. The May Revision's forecast has California's economy slightly outpacing previous projections. The report forecasts that the state's unemployment rate will fall to 6.9 percent in 2015, which is below the 7.3 percent unemployment rate projected in January. Despite this modestly improved labor market outlook, the May Revision's economic forecast shows that growth is still slow and deep challenges remain. For one, California's poverty rate remains high. Moreover, California's annual unemployment rate is not expected to return to its pre -recession level (4.9 percent in 2006) until at least 2018, and weak and uneven economic growth means that many workers have not seen robust wage gains. Low- and mid -wage workers earned significantly less in 2013 than before the recession began, after adjusting for inflation. The Administration warns that continued weakness in this recovery along with widening inequality could hinder future economic growth. The Governor's Budget — reflecting a modest surplus as a result of a temporary windfall in capital gains tax revenues — lays out a multiyear plan that is balanced, pays down budgetary debt from past years, saves for a rainy day, and increases spending for education, the environment, public safety, public works, affordable health care, and CaIWORKs. 2 Among the highlights for cities is a modest boost In funds for front-line law enforcement funding to $40 million, a proposal to begin to repay pre -2004 owed local govemment mandates, additional augmentations to drought relief programs and some modest changes to the Governors Infrastructure Finance District proposal. Current Condition — General Fund The City of Temecula remains in a healthy financial condition and is able to meet operating expenditures without dipping into reserves. Recent population information released by the California Department of Finance. estimates Temecula population as of January 1, 2014, as 106.289. This is an increase of 1.3% from Ile prior year population estimate of 104,907. Based upon the Finance Department's revised estimate of revenues and expenditures for the current fiscal year as outlined in subsequent sections. it appears that most revenue estimates will be met or exceeded, and that actual expenditures will be less than the budgeted appropriation amounts. General Fund Revenues The projected General Fund revenues are $61.9 million for Fiscal Year 2014-15, which reflects a 51,168,991, or 1.92%. Increase from Fiscal Year 2013-14 revenue estimates. General Fund revenues have increased primarily as a result of an anticipated 2.7% Increases in sale tax due to anticipated solid growth in the Building and Construction sector. as well as Auto Sales and General Consumer Goods. Property Taxes are also projected to increase by 4.2% due to an increase in the assessed value of homes within the City. The most significant revenue increases are identified below: Revenue Source Increase % Change Sales Tax $761,192 2.67% Property Tax in Lieu of VLF $261,448 4.18% Property Tax 5253,337 4.17% Planning and Land Development permit activity $200,684 14.41% Frenchise Fees $97,588 2.68% Transient Occupancy Tax $59,850 2.21% The increases were offset by revenue reductions in other categories primarily due to grant programs which are expected to be completed in Fiscal Year 2013-14 and by the end of a two year reimbursement from the County related to an overpayment of Property Tax Admin Fees paid in prior years. Some of the significant decreases are Identified below: Revenue Source Decrease % Change Reimbursements $358,918 12.95% Fire and Building permit activity $66,660 2.25% Investment Interest 547,000 72.31% Police and Fire grant programs 542,564 100% General Fund Expenditures The Proposed Budget of 561.6 million reflects an increase in General Fund expenditures of $1,142,310, or 1.89%. from the Fiscal Year 2013-14 budget. The primary increases contributing to this Include: 1) an anticipated 6% rate Increase in the Sheriff contract to provide Police services which is offset by savings of $832,000 due to keeping three positions vacant; 2) additional Fire contract costs estimated at 5.6% which are offset by a savings of 5138,000 due 3 to keeping the Fire Chief position vacant for half the fiscal year; 3) pension costs due to higher CaIPERs employer contribution rates, which are 23.084% for Fiscal Year 2014-15, compared to 22.514% for the prior year; 4) an increase of $126,046 for the annual required payment to support the retiree health trust due to changes in the actuarial assumptions related to the trust for a benefit previously provided. The Budget includes consistent staffing levels with the prior year, as no additional full-time benefitted positions are recommended. Two represented staff position modifications are reflected consistent with MOU negotiations completed in October 2013. The Assistant Signal Technician and Senior Recreation Coordinator will be reverted to the positions Signal Technician and Recreation Supervisor, which were in place prior to the 2012 staffing audit. Also reflected in the Budget is the increased employee contribution towards CaIPERs pension costs, offset by the previously negotiated wage increase. The following is a summary of significant items by department in the Proposed Annual Operating Budget for Fiscal Year 2014-15: City Council: Decreased $33,861 primarily due to Citizen Opinion Survey completed in Fiscal Year 2013-14. Community Support: Increased $6,000 due to additional funding provided from the 2013-14 Rod Run proceeds of $16,000, at the direction of City Council, which helped offset a $10,000 decrease in base -level funding. City Manager: Decreased $317,445 primarily due to salary savings due to the reallocation of 25% of the Assistant City Manager to Human Resources to more accurately reflect workload, as well as the reduction of the City Manager Advisor position. Economic Development: Decreased $28,420 primarily due to savings due to shifting costs for Project Office Aide to City Manager department in addition to savings due to not funding the Old Town Trolley in Fiscal Year 2014-15. City Clerk: Increased $91,629 due to election costs of $119,000 for Fiscal Year 2014-15 which were offset by a reduction in Internal Service charges. Finance: Decreased $20,831 due to the reallocation of contract costs across two fiscal years; also includes expenditures for a cost allocation plan, which have been offset by savings in Project staffing costs. Human Resources: Increased $188,510 due to personnel reorganizations, which includes adding 25% of the Fiscal Services Manager and 25% of the Assistant City Manager allocation to more accurately reflect workload. This also includes the cost of classification and organizational efficiency studies, which were offset by salary savings. Planning: Decreased $118,245 due to a reduction in staffing costs as a result of the reallocation of various staff from Planning to Building & Safety to more accurately reflect workload.which is offset by adding an Old Town Market and Infill projects assessment study. In addition, there is the addition of a Project Planner III position, which is being added to work on the Altair project and is offset by revenue. Building & Safety: Increased $442,506 due to the reallocation of various staff from Planning to Building & Safety. Also includes a portion of a new Building Inspector position which is offset by salary savings, in order to help manage an increase in workload. 4 Land Development: Increased $37,787 due to the addition of a Project Engineer to work on the Altair project, which is offset by revenue, as well as a shift in staffing allocation to more accurately reflect workload. Public Works: Increased $53,961 due to the addition of the annual replacement costs for purchase of a turf utility vehicle, and full size truck with dump bed which are being purchased out of the Vehicles and Equipment Fund. Also includes additional salary costs associated with the modification of an Assistant Signal Technician position to Signal Technician per MOU negotiations. CIP Administration: Decreased $151,770 due to due to the reallocation of various staff from CIP Administration to Public Works. In addition, there was a reducation of Internal Service Charges due to a change in the calculated number of personnel. Parks Maintenance: Decreased $78,657 due to a reduction in the amount of Emergency Slope Maintenance budgeted in Fiscal Year 2014-15, due to the balance of the work being completed in Fiscal Year 2013-14. This is offset by the addition of the annual replacement cost for purchase of a full size van which is being purchased out of the Vehicles and Equpment Fund. Police: Increased $721,419 based on an anticipated 6% rate increase offset by maintaining three vacant positions through Fiscal Year 2014-15. These positions include, 1) an Accident Investigator; 2) Motorcycle Officer; and 3) Special Enforcement Team (SET) Officer. Fire: Increased $104,269 based on an anticipated 5.6% contract cost rate increase partially offset by keeping the Fire Chief position vacant for a six month period. Leaving this position vacant for six months will create an estimated savings of $138,000, which is reflected in the Fiscal Year 2014-15 Proposed Budget. Animal Control: Decreased $13,290 based on the anticipated portion of Debt Service, which is shared among the Joint Powers Agreement (JPA) agencies based on the previous year's percentage of animals brought into the Animal Friends of the Valleys facility. Non -Departmental: 1) The Community Services funding contribution (formerly called R.E.S.T.) is proposed to increase by $69,853 due to costs being offset in Fiscal Year 2013-14 with TCSD Fund Balance; 2) there is an increase of $126,046 for the annual required payment to support the retiree health trust due to changes in the actuarial assumptions related to the trust for a benefit previously provided; 3) there is a new payment of $60,000 to fund a CaIPERs replacement benefit, per IRS guidelines. Operating Transfers Out: Includes a transfer to pay Debt Service of $2,113,672 for the 2011 Financing Lease, which consolidated the 2001 and 2008 Certificates of Participation issued for the construction of the Community Recreation Center and the Civic Center. There is an anticipated transfer of $646,281 from the General Fund to pay for Capital Improvement Projects and a one-time advance of $817,400 to Fire DIF from General Fund reserves to accelerate the Fire Station 73 Living Quarters renovation project. The City and Parks Facility Rehabilitation is programmed for $220,000. CIP fund balance is being augmented by a $203,621 transfer which will pay the remainder of the cost for the Theater remediation. This project is primarily funded by a litigation settlement received in a prior fiscal year. $23,307 is being transferred to the Affordable Housing Fund to offset expenditures related to affordable housing administration, and $39,693 is being transferred to the Business Incubator Fund to offset expenditures associated with the Incubator facility. $12,000 is being transferred to the Intern Fellowship program to fund internships throughout City Hall. 5 "Gann" Appropriations limit In accordance with Government Section 7910, the City Council is required. on an annual basis, to adopt by resolution the "Gann" Appropriations Limit. The Appropriations Limit creates a restriction on the amount of revenue that can be appropriated in any fiscal year. The Limit is adjusted each year based on the change In population and the change In California per capita income. Using population and per capita personal income data provided by the State Department of Finance, the City's Appropriations Limit for Fiscal Year 2014-15 has been computed to be $218,329,001. Appropriations subject to the Limit in the proposed Fiscal Year 2014-15 budget total $47,375.665, which Is $170,953,336 less than the computed limit. Additional appropriations to the budget are funded by non•tax sources such as service charges. restricted revenues from other agencies, grants, or beginning fund balances would be unaffected by the Appropriations Limit, however, any supplemental appropriations funded through increased tax sources could not exceed the $170,953,336 variance indicated above. Further, any overall actual receipts from tax sources greater than $170,953,336 from the budget estimates will result In proceeds from taxes In excess of the City's Appropriations Limit. requiring refunds of the excess within the next two fiscal years, or voter approval to Increase the City's Appropriations Limit FISCAL IMPACT: The proposed Fiscal Year 2014-15 annual operating budget provides for an excess of operating revenues over operating expenditures of $338,534 before the operating transfers for capital projects. The designation for economic uncertainty is $12,327,875. an amount equal to 20% of General Fund Operating Appropriations for Fiscal Year 2014-15. The combination of this designation. as well as an additional $10.302,734 in Reservations and Designations, equals a total fund balance of $22.6 Million. ATTACHMENTS: 1. Resolution - Adopting The Fiscal Year 2014-15 Annual Operating Budget 2. Resolution • Schedule Of Authorized Positions 3. Resolution - Appropriations Limit For Fiscal Year 2014-15 4. Proposed Annual Operating Budget Fiscal Year 2014-15 6 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET AND ESTABLISHING CONTROLS ON CHANGES IN APPROPRIATIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That certain document now on file in the office of the City Clerk of the City of Temecula entitled "City of Temecula Annual Operating Budget Fiscal Year 2014-15" is hereby adopted. Section 2. That the following controls are hereby placed on the use and transfers of budget appropriations: A. No expenditure of funds shall be made unless there is an unencumbered appropriation available to cover the expenditure. B. The Department Director may prepare a transfer of appropriations within departmental budget accounts, with the approval of the City Manager. C. The City Council must authorize transfers (appropriations) of funds from the Unreserved Fund Balance and transfers between departmental budget accounts. D. The City Council must authorize any changes to the Schedule of Authorized Positions. E. The City Manager may authorize expenditures of funds in amounts up to $30,000. Any expenditure of funds in excess of $30,000 requires City Council action. F. Pursuant to Section 3.32.050 of the Municipal Code, the City Manager may authorize Public Works contracts in amounts up to $30,000. Any expenditure of Public Works funds in excess of $30,000 require City Council action, except that the City Manager may approve change orders on Public Works contracts approved by the Council in amounts up to the project contingency established by Council. G. Pursuant to Section 3.28.130 of the Municipal Code, the City Manager may authorize purchases of supplies and equipment in amounts up to $30,000. Any purchases of supplies and equipment in excess of $30,000 shall be awarded to the lowest responsible bidder pursuant to formal bid procedures and require City Council action, except that the City Manager may approve change orders on purchases of supplies and equipment approved by the Council in amounts up to the contingency established by Council. H. Pursuant to Section 3.28.250 of the Municipal Code, purchases of supplies and equipment of an estimated value of 530,000 or less, may be made by the purchasing agent in the open market pursuant to the procedure prescribed in Sections 3.28.260 through 328.280 and without observing the procedure prescribed in Sections 3.28.130 through 3.28.240; provided, however, that all bidding may be dispensed with for purchases of supplies and equipment having a total estimated value of 55,000 or Tess. I. Appropriations and Revenue estimates for grant funded programs for FY 2013-14 which have not been expended, encumbered or received, are hereby carried over for the applicable grant program to the FY 2014-15. Section 3. The Finance Director, in consultation with the City Manager, is delegated the authority to determine and define the amounts of those components of fund balance that are classified as `Assigned Fund Balance". Section 4. The Finance Director is authorized to make temporary short term interfund loans between appropriate funds in order to cover short term cash needs caused by cash flow timing differences. These interfund loans must have an identified repayment source. Section 5. Outstanding encumbrances shown on the City books at June 30, 2014, are hereby appropriated for such contracts or obligations for FY 2014-15. Section 6. There are numerous occasions when small dollar valued purchases must be made for or on behalf of the City; and it is appropriate that a petty cash fund be used to provide for the purchase of these smaller dollar valued items; now, therefore, the City Council of the City of Temecula does hereby resolve, determine, and order as follows: A. There is hereby established a renewable petty cash fund to be maintained in the Finance Department. B. The imprest balance amount of the petty cash fund shall be $3,000. C. Vouchers, receipts, or other evidence of payment shall be required before reimbursement shall be made from said petty cash fund, in such form as shall be required by Director of Finance. Section 7. The City Clerk shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL] STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ss Maryann Edwards, Mayor I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA REVISING THE SCHEDULE OF AUTHORIZED POSITIONS THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Schedule of Authorized Positions, attached hereto, is hereby adopted pursuant to Section 45001 of the California Government Code. Such list is attached to this Resolution and incorporated herein by this reference. Section 2. The Schedule of Authorized Positions shall become effective July 1, 2014, and may be, thereafter. amended. Section 3. The City Manager shall implement the attached Schedule of Authorized Positions and has the authority to select and appoint employees in accordance with the City's personnel policies. Section 4. All prior resolutions and parts of this resolution in conflict with this Resolution are hereby rescinded. Section 5. The City Clerk shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL) STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ss I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Annual Operating Budget Fiscal Year 2014-15 SCHEDULE OF AUTHORIZED POSITIONS FY 14115 Minimum Exempt Non Maximum Exempt CITY COUNCIL Could n.bar CITY MANACIER Gly Momper Ass sInl Csy Manager Executne Assistant Sends Ma : rsmolt An si ESStteMic REYE7.0PMe+T Ecalom c Demlopment Ar ?st 1 Administ ae.e Assistant ICan(xlcn:i CITY MARK MmIMsirabv3 Asg5lent ON Omit 08Ice Specialist Records M. . • sr HUMAN RESOURCES Otice $peclansl (Confidential Senior 14rman Re50u1C4S Malyel Fiscal Sencn - +•w 5.0 Oat C ounoi( Subtotal: 5.0 1.0 10 1.0 1.0 CIN Monaney Subtotal: 40 3.0 1.0 Ecmnrnln bavwoornahf SUtnotar 40 City Mork Sulttofat: 0 1.0 3.0 I.0 6.0 20 10 1.0 !rums, RnsmiiitrSub(oW: 40 FINANCE Finance Draaor Ad smImtr* ASelsMre Rosana Manager Shia Management MONS: Accountant (Con6eanaalt Accounting Assi9tar4 Accounting MaM98r Accamlkg Specialist Ateolnln9 Specials! - Paymu (Cu,raen11a1) Rumness license SpecCC* dA Purchasing CoordinMor 1 Senior Dela Anal of finance Subtotal. INFORMATION TECHNOLOGY A8nnu0Mi t Assistant Deputy Dre(ta inflm tion Tetlanc2o iy hlamabm Technology Mminlxtrals IT Specialist Senor N Speaaksl Central Swvrcos Deputy Director Support Santee 0844 Spaciasst • AM Office Specie -31 • PM Cenral Sargon Coadlnatw Centel Serices S -- 'ser 10 1.0 10 I.0 1.0 1.0 1.0 2.0 1.0 1.0 1.0 1.0 t3.0 10 1.0 2:0 1.0 4.0. 1,0 04 QE 1,0 1,0 s,ru„noon7ti1Q 803 17,917 11,721 16.505 4.831 6.802 E 6459 9.091 5.493 7.741 E 3656 6.147 NE 3666 4.679 NE 9 665 12.200 F. 2.759 3.529 NE 4 776 6.767 .. 2 758 3.696 NL 5.846 8.233 E 1214 10.158 E 10,347 14,569 E 3 6666 4,679 NE 6459 9.094 E 6.458 9,094 E 4 705 6649 NE 3.043 3.894 NE 6459 9.994 E 3.520 4503 NE 3.523 4.963 NE 3 146 4.02? NE 3.868 4.960 NE 6.459 9.094 E 3 666 4679 NE 6 974 9.620 E 5971 8.406 E 480, 6261 NE 55.364 6.864 NE 6.662 9.383 E 2.758 3.529 NE 2.758 &529 NE 3 137 4.014 NE 3.675 4.733 NE Annual Operating Budget Fiscal Year 2014-15 SCHEDULE OF AUTHORIZED POSITIONS COMMUNITY DEVELOPMENT Admideeaow Angolan CanmwMy Ue1C4mmant Mintier Senor Management Analyst BARBA/CMG Associates Rama Senior Plume Manning Assistant Planner Astocnle Pittner Commundy Ovabpment Tech De elopmem Proc. CoaNnalor Senior PMmes Building and SaAg/Code Fnlortameni Balmy Inspector' BuWng OOcial Code Enlorcenml Cermet Code Enforcement Omtti 1 OBne S.-1 FY 14715 Minium on'po Non. Max lm um Exempt n0 •0 1.0 10 1.0 0 30 0 0 !0 0 A 20 n _0 r'omnpoairy Dcvn Npmr,Pr P!,nercgr 240 P118UC WORKS Administrative Assistant Memenence MarMgor PuUtc Works Director Land Oevelopmenl Associate Engneer ArnimEngineer Once Specials! Senior Engrlest Sonlor Puttee Works hspoclar Special P.'ecIs Engineer $1r88t Ma!nrenanc Lead Maintenance Worker PAeinlemince SWemIe dNM - PW Mairenance Worker Traffic Enginee•Ing Assistant Engneor Assawlo Egneer Senior Signal Technician Signal Teclinesn ParksMdnlonance Dace Specialist Landsc p. Inspector Leh) Miontertince Worker Maintenance Worker Pakflandscape Maintenance &prow Sealor Lendecape Iespe iOt Fac Idry Malnfmance r.5rstadfln F nobly SeNce5 Manager Lead Maimmunce Worker Maintenance Stpennlenosnl - PW Maintenance Worker 0 0 n 30 0 I0 !0 0 1n 0 0 t0 0 •0 in n 10 10 20 :0 0 0 10 0 20 1n ?n 3.656 4.679 NE 10.317 14,569 E 6459 9.094 E 5:t6S 6,865 NE 6.776 9.540 E 4.730 6.066 NE 5.365 6.686 NE 3 810 4,879 NF 4.861 6.222 NE 6.776 9.540 E 4.603 5.900 NE 5.252 11,692 E 4 416 5.853 NE 4.669 6.719 NE 2.758 :5.520 NE 3,6611 4.679 NE 7,380 10,112 E 10,785 15,157 E 6.218 7.958 E 4.110 6.261 NF 2.758 3.529 NE 7.331 10.323 E 5343 040 NE 5218 7.968 E 3.832 4.902 NE 5587 5278 E 3.764 4,166 NE 5,287 6,77t NE 6.218 7.966 E 5.384 6,664 NE 4.516 5,820 NE 2.758 3.529 NE 3.883 4.967 NE 1532 4.902 NE 3.254 4.166 NE 5,384 7.562 E 4.462 5.712 NE 2337 1503 NE 4,657 5.964 NE 1832 4.902 NE 6.589 9.278 E 3.264 4.166 NE -7 - Annual Operating Budget Fiscal Year 201415 SCHEDULE OF AUTHORIZED POSITIONS PU131.IC WORK, Continued/ Coo Aamim.vraoon ASSIBlea Engineer Aesoaalo Engncer Construction Msitg Senior* MilagemonI Analyst O6ce Speciossl PMcipal Enonea Puoec Works Inspector Sankt CIP Speoatal 5MIpr Engnaa Sonic. 06ce Specialist Senior Put6c Works M9.. for A MmIMetm9re Ase619II Bu4Mng lrepoclor 11 Seiner Office Soeciats1 c9t4MAMIT.Y1Mgc0.0 AEminletm0la AssoWrl Aquatics Stoerosa Canmunty Senecas Wader Mmevn Senice9 IMMIX OIIce SpeciaOat • Pmt Ranger Peotn SMuces CwnmXa Recreation Coomnater Recreation SweMtenden1 Recr aIion Stc.rn • Sena Marogenorl Analyst Sena Racreeeon Coor01reta Theater Manager Theater Techrical CoonMeta Th6att4 Technical S'. ,reser Minimum Maximum Exempu Non. Exempt 1.0 9:0 1A 1.0 1.0 10 10 1.0 9.0 1.0 2.0 li PPn .1 t . 67.0 5287 6.771 NE 6219 7,968 E 6.328 8.375 E 6.458 9.094 E 2.768 3.529 NE 8.351 11.758 E 4641 6918 NE 4.618 5.912 NE 7.331 10,323 E 3.148 4.027 NE 5.343 6.840 NE Fhe Subtotal, 1.0 10 1.0 3.0 1.0 1.0 1.0 10 3,0 2.0 10 I.0 1.0 1.0 2.0 1A 1.0 Common ty Services Subtotal. 210 3.656 4.679 NI' 4,609 5900 NL 3.146 4,027 NE 3.666 0.679 NE 4.531 5.799 NE 10.347 14.669 E 4.657 5.964 NE 2158 3.529 NE 3.928 5026 NE 3.683 4.967 NE 3,863 4.967 NE 6.954 9.794 E 4.531 5799 NE 6,458 1094 E 4.070 5.209 NE 5,617 7.%9 E 3.663 4.567 NE 4,070 5.209 NE City Council Cly Manager Economic Development City Clerk Human Resources Finance Information technology Community Development Public Works The Gomm unl SalViCA. Annual Operating Budget Fiscal Year 2014-15 SCHEDULE OF AUTHORIZED POSITIONS Told orbutoNted Po9NorkW This Schedule of Authorized Posittons assumes maximum compensation *flowed tor an exempt and non• exempt positions ' One Olnoe Specialist and one Reflealion StpeMKpr positron are cunpHly rinekd the minims ate *seaweed with the tomer YMCA tacky and uiM remain wooded urea the facility has Men terrodiated rM a ready for serails. �Lfd"r>n�1"r Annual Operating Budget Fiscal Year 2014-15 RESOLUTION NO. 14- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2014-15 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Appropriations Limit will be calculated based on the changes in City population and California per capita personal income. Section 2. The Appropriations Limit for the City of Temecula for FY 2014-15, attached hereto, is hereby adopted. Section 3. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the office of the City Clerk. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 10th day of June, 2014. Maryann Edwards, Mayor ATTEST: Gwyn R. Flores, CMC Acting City Clerk [SEAL) STATE OF CALIFORNIA COUNTY OF RIVERSIDE CITY OF TEMECULA ) ss I, Gwyn R. Flores, CMC, Acting City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 14- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 10th day of June, 2014, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: Gwyn R. Flores, CMC Acting City Clerk Annual Operating Budget Fiscal Year 2014-15 GANN APPROPRIATIONS LIMIT Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was approved by California voters in November 1979, and placed limits on the amount of proceeds of taxes that state and local government agencies can receive and spend each year. For cities that incorporated after 1978-79 (such as the City of Temecula), the voters set the initial appropriations limit at the time of incorporation. Proposition 111 was approved by California voters in June 1990, which provided new adjustment formulas which make the appropriations limit more responsive to local growth issues. Each year the City Council must adopt by resolution the appropriations limit for the following year. Following is the calculation of the City's Gann Appropriations Limit for Fiscal Year 2014- 15: Fiscal Year 2013-14 Appropriations Limits $215,974,875 City Population Growth 1.32% Per Capita Personal Income Change -.23% Fiscal Year 2014-15 Appropriations Limit $218,329,001 Appropriations subject to the limit in the Fiscal Year 2014-15 budget total $47,375,665 which is $170,953,336 less than the computed limit. Additional appropriations to the budget funded by non -tax sources such as service charges, restricted revenues from other agencies, grants or beginning fund balances would be unaffected by the appropriations limit. However, any supplemental appropriations funded through increased tax sources would be subject to the appropriations limit and could not exceed the $170,953,336 variance indicated. Further, any overall actual receipts from tax sources greater than $170,953,336 from budget estimates will result in proceeds from taxes in excess of the City's appropriations limit, requiring refunds of the excess within the next two fiscal years or voter approval of an increase in the City's appropriations limit. Voter approval for an increase in the City's appropriations limit is not anticipated in the future due to the margin between the limit and tax revenue. $250,000,000 $225,000,000 $200,000,000 $175,000,000 $150,000,000 $125,000,000 $100,000,000 $75,000,000 $50,000,000 $25,000,000 $0 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 • Appropriations Subject to Limit • Legal Limit Deaaloton Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE N ot Year Contractual Obligations 201314 Proposed Proposed %Change 201213 Current 201615 Increase from 1314 Actual! Budget Budget (Decrease) Budget 306.074 (306.074) 400.00% Revenues by Category raxesand Franchises 47403,204 47103,194 43,971,018 1.170,554 27316 Licenses, Permits andService purges 4.787,969 4,668,214 4,794,625 126411 2.71% nnes and forfeitures 854,991 950,997 967,702 16.706 L76% U se of Meoey and Property (9,101) 189,827 144,717 (45.110) •23.44% Intergovernmental Revenues 6,186.736 6.347852 6,560,736 218.884 3.45% Reimbursements 2,677262 2.777571 2412,653 (3589181 42.95% Operating Transfers In 2.772.853 2,944.766 2,973.923 29.157 0.99% Muel laneous Revenue 274026 141.197 152.506 17301 8.01% Total Operating Revenues 58,943,940 60,801,918 61,977.908 1.168991 L92% Expenditures by Department City Council 421,070 482,012 448,151 (378611 •7.02% Community Support 87,500 96,030 301.000 6.000 6.32% City Manager 1.618836 1.505.298 7187853 (317.445) -21.09% Economrcfevelopment 922,787 1.044,638 7006.218 (28420{ 4.72% City Clerk 999,272 1.026,496 1,118,125 91.629 8.93% CityAttamcy 820,040 741,300 741,303 0.0016 SOategic6udgetingandOperatons 910,070 - - 0.00% Finance 1,289,533 7313,191 2,292.360 (248311 0.90% Support Services 328,248 - - 0.00% Human Resources 425.340 509.415 697,925 118.510 37.01% Planning 1,620,040 2,066,456 1,948,211 (118241 -5.72% Building & Safety 1,924,562 1,856.303 2,298,809 447.506 23.84% land Development 7118,716 7258.176 1.295.963 37,787 3.00% Public Works 5.077,659 5.199.371 5.253,332 53.961 104% CIP Admin 2,159,324 2,301,923 2.150,153 (151.770 •6.59% P arks Maintenance 3,671,388 3,824,283 3.74&626 (786571 -206% Police 21,936.796 27148.934 27870.353 721,419 3.17% Fre 4.88%776 5.052,239 5.158508 104,268 2.06% Animal Control 462,585 477,781 464.491 (17290 •2.78% NOAH: Property Tax Admit. 67,393 68,973 72,422 3.449 5.00% Recreation Funding 4,038698 5,024,843 5,094,696 69.853 1.39% Retiree Medical Contribution 336.858 362,261 483,207 126.046 3180% PER, Replacement Benefit 60,000 60.003 103.0)% 2011Financing cease -2001&2008COPs 2.135582 2 138 272 2,137672 (6031, -0.03% Total Operating Expenditures 57,319473 60,497,065 67639,375 7142,310 L89% Excess of Revenues Over (Under) Expenditures 1624462 617 927 338.534 (2793931 -45.21% 23 5 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE Description Fund Balance, Beginning of Year Excess of Revenues Over (Under) Expenditures 1,624,467 617,927 338,534 (279,393) -45.21% Annual Expenditure Savings 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget 29,720,876 27, 621, 750 23,437,973 (4,183,777) -15.15% 1,000,000 816,404 (183, 596) -18.36% Operating Transfers Out / One Time Payments Mercedes Benz Fee Reimbursement - (231,008) - 231,008 -100.00% T.E.E.M. Fund - (25,409) - 25,409 -100.00% Larry Robinson Reward Fund (25,000) - - - 0.00% Information Technology Fund (500,000) - - - 0.00% Pavement Management Program (883,745) (1,919,842) 1,919,842 -100.00% DIF Fire Facilities (817,400) (817,400) 0.00% City and Parks Facility Rehabilitation (750,000) (750,000) (220,000) 530,000 -70.67% Theater Remediation (795,000) (2,084,175) (203,621) 1,880,554 -90.23% Capital Improvement Fund (614,848) (779,270) (646,281) 132,989 -17.07% Intern Fellowship Program Fund (5,000) (12,000) (12,000) - 0.00% Affordable Housing Fund - - (23,307) (23,307) 100.00% Business Incubator Fund (150,000) - (39,693) (39,693) 100.00% Total Transfers Out/One Time Payments (3,723,593) (5,801,704) (1,962,302) 3,839,402 -66.18% Fund Balance, End of Year 27,621,750 23,437,973 22,630,609 (807,364) -3.44% Detail of Fund Balance Nonspendable: Inventory 3,058 3,058 3,058 - 0.00% Prepaid Costs - 1,325 1,325 - 0.00% Deposits 72,583 - - 0.00% Committed To: - 0.00% Contractual Obligations 306,074 - 0.00% Economic Uncertainty 11,463,895 12,099,413 12,327,875 228,462 1.89% Assigned To: 0.00% Capital Projects 1,529,270 306,350 526,648 220,298 71.91% Pavement Management 1,919,842 3,780,394 3,509,685 (270,709) -7.16% Theater Reconstruction 2,084,175 - - 0.00% City and Park Facilities Improvements 750,000 700,000 470,000 (230,000) -32.86% Unrealized Gains 75,840 250,000 250,000 - 0.00% Unassigned: 9,417,013 6,297,433 5,542,018 (755,415) -12.00% 27,621,750 23,437,973 22,630,609 (807,364) -3.44% 24 VIM" Annual Operating Budget Fiscal Year 2014-15 REVENUE SUMMARY BY SOURCE Taxes and Franchises Property Tax Sales and Use Tax Frendstse Fees Transient Occupancy Tax Spada! Tax (Measure Cj Licenses, Pemdb and Sendai Chutes Business licenses Land Development Public Works Parks& Facilities Maintenance Building Planning Fire Bids and Proposals Fines and Forfeitures Use M Money and Property Investment Interest Lease/Rental income Intergovernmental Revenues Property Tax In Lieu of VLF Vehicle License Fees Grants Reimbursement From Capital Improvement Program Other OperatIngTransfers In Gas Tax fund Law Enforcement fund MIscellateousRevenue Total Revenues and Other Sauces 2012.13 Rawls 2013-14 Cunent Budget Proposed 201415 Budget $ 5,834,186 $ 6,079678 27,749,883 28,512,788 3,500,735 3,639308 2,501,630 2,706,540 1,813,770 1,863,180 298.300 1,242,000 3,317 1,757,679 581,828 894,020 10,825 300000 608436 3,506 5,363 2.037.001 784,372 923.786 5,550 854,991 950,997 (125,853) 114752 65,000 124,827 5,991,022 6254,729 53,800 44359 141,874 42,564 2,032864 2301,923 638,198 469.648 2.694237 78,616 276026 2777,466 167.30) 141 197 S 4332.015 29.273,980 3,736.896 2.766,390 1.861,767 Projected Increase (Decrease) % Change From 13.14 Budget $ 253,337 4.17% 761.192 267.6 97,568 2.68% 59.850 2.2196 11.4131 -0.08% 303,000 000% 729,981 121.345 19.94% 3,506 - 00090 2000 13.3631 000% 2022.658 (14,343) 47096 853,71I 79,339 1011% 871,469 (52.3171 -5.66% 1,300 14.2501 -765896 967,702 16.705 1.7616 18,000 (47,000) •77.31% 126,717 1,890 00034 6516,177 261,448 4.18% 44,559 - 0006 442.563) -10000% 2150,153 1151.7701 -859% 262.500 1207,148) 44.11% 2,806,923 29,457 1.0696 167,000 13001 -0.18% 152 505 11 308 801% 5 5494 940 $ 60,806918 $ 61.977.909 5 1.168991 1.9296 25 Department Annual Operating Budget Fiscal Year 2014-15 EXPENDITURE SUMMARY BY CATEGORY City Council Community Support City Manager City Manager Economic Development Human Resources City Clerk City Attorney Finance Operations& Personnel Maintenance Total $ 146,642 5 293,509 $ 448,151 - 101,00) 101,000 882.414 305.039 1.187.853 534752 481,466 1,016,218 469,389 228,536 697,925 705,780 412.341 1.118,125 741,380 741,300 Finance 1692.826 599.534 2.2992,360 Animal Control 464,491 464.491 Community Development Planning 1.063.007 885,204 1.948,211 Building&Safety L706641 592.168 2.298,809 Public Wort: land Development 1064315 235.648 1,295,961 Public Works 2234045 3,017.287 5.253,332 OPAdmlnistration 1844280 305,873 2.150,153 Parks Maintenance 979.885 7,765,741 3.745,626 Police 157.814 23.712.539 23.870,353 Fire 313,459 4,843.049 5,156.508 • Non Departmental - 5,715.33 5,715,325 2011 Finandng tease 2001 & 2008 COPS - 2.137.672 2.137.672 Total 13,791253 47,844,122 61,639.375 Operating Tramfen Out and One Time Payments: OIF Fire Facilities M7430 City and Parks Facility Rehabilitation 220.030 Theater Remediabon 203.621 Transfer to Capital Improvement fund 616.261 Transfer to Intent Fellowship Program v.000 Transfer to Affordable Housing Fund 23,307 Transfer to Business Incubator Fund 39.693 $ 63,601,677 • Fire Total IF Net of a Protected $6,974,7E0 Fire Tax Credit 26 Annual Operating Budget Fiscal Year 2014-15 Fund Description The General Fund is the main operating fund for the Oty of Temecula. It Is used to account for all financial resources for the city that are not restricted to a special purpose and otherwise required to be accounted for In another fund. The General fund provides the resources necessary to sustain the day today activities and pays for all administrative and operating expenses. Analysts/Comments, Although the economy shows signs of improving, revenues for the General Fund continue to recover at a slow pace. Overall General Fund Revenues are projected to Increase 1.9% over Fiscal Year 2013-14 projections. Due to this relatively flat growth, departments maintained their allocations at the Fiscal Year 2013-14 levels. Any requests for Incremental Increases in allocations were analyzed on a case by case basis and priortnted based on community benefit. Personnel costsare projected to increase due to the rise in CAIPERs retirement employer contribution costs. Employees will be paying an additional 1% of the employee contribution to CAIPERs in Fiscal Year 2014.15 with their salaries increased by an additional 1% offset as agreed to in the current Memorandum of Understanding with the clty s labor union. Public Safety contract costs are projected to Increase at a higher rate than prevous years. Sheriff contract rates are estimated to Increase 6% in Fiscal Year 2014.15.1n order to absorb this cost, the Police Department will continue to hold vacant two Officers in the Traffic division and one in the Special Enforcement Team. Fire contract costs are also expected to Increase by an additional 5.6% over the previous fiscal year. In order to mitigate this cost and in conjunction with the retirement of the current fire Chief, the city will temporarily leave the Fire Chief position vacant and utilize two existing Battalion Chief positions to supervise Fire operations. 27 cdt,25/a2" Department Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF BUDGETED POSITIONS FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 City Council 5.00 5.00 5.00 5.00 City Manager: City Manager 4.50 5.00 5.00 3.75 Human Resources 2.50 2.00 2.75 3.50 Economic Development 1.00 4.00 4.00 4.00 City Clerk 7.00 6.00 6.00 6.00 Finance Strategic Budgeting and Operations 0.00 4.00 0.00 0.00 Finance 13.00 9.00 12.50 12.50 Community Development Planning 9.15 9.00 9.75 6.50 Building & Safety 13.00 13.25 10.75 14.25 Public Works: Land Development 6.60 6.70 6.70 7.25 Public Works 18.60 18.90 18.90 19.40 CIP Administration 13.60 13.05 13.05 11.80 Parks Maintenance 0.00 8.00 8.00 8.20 Police 0.50 0.50 0.50 0.50 * Fire 3.00 2.50 3.00 3.00 * Community Services: Parks and Recreation 29.60 25.70 27.70 26.70 Service Level B 0.20 0.15 0.15 0.15 Service Level C 0.90 1.05 1.05 1.05 Service Level D 0.60 1.00 0.75 0.75 Service Level L 0.40 0.20 0.20 0.20 Library 0.35 0.45 0.45 0.45 Community Development Block Grant 0.00 0.70 0.70 0.85 Successor to the Redevelopment Agency 4.25 0.00 0.00 0.00 Affordable Housing 0.00 2.55 2.05 1.65 *Police and Fire services are contracted through Riverside County. Total Police Staffing for Fiscal Year 2014-15 is 134, with 100 sworn officers. Total Fire Staffing for Fiscal Year 2014-15 is 65. 28 4-4(735"22" Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF BUDGETED POSITIONS (Continued) Department FY 2011-12 FY 2012-13 FY 2013-14 FY 2014-15 Internal Service Funds Insurance 0.50 0.50 1.25 0.75 Information Technology 9.00 9.00 9.50 9.70 Support Services 3.00 4.00 3.50 3.30 Facilities 5.75 4.80 4.80 4.80 Total Budgeted Positions 152.00 157.00 158.00 156.00 Unfunded Positions 43.00 3.00 2.00 2.00 Total Authorized Positions 195.00 160.00 160.00 158.00 29 5 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description Revenues by Source Taxes and Franchises Gas Tax Use of Money and Property Investment Interest 2012-13 Actuals 2013-14 Current Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget 2,352,842 2,952,016 2,629,973 (322,043) -10.91% 3,660 1,400 1,000 (400) -28.57% Total Revenues and Other Sources 2,356,502 2,953,416 2,630,973 (322,443) -10.92% Expenditures by Category Operating Transfers Out - Vehicles & Equipment Fund 66,256 - - 0.00% Operating Transfers Out - General Fund 2,694,237 2,777,466 2,806,923 29,457 1.06% Total Expenditures and Other Financing Uses 2,760,493 2,777,466 2,806,923 29,457 1.06% Excess of Revenues Over (Under) Expenditures (403,991) 175,950 (175,950) (351,900) -200.00% Fund Balance, Beginning of Year 403,991 175,950 175,950 0.00% Fund Balance, End of Year 175,950 (175,950) -100.00% Fund Description This fund was established to account for the tax per gallon on the purchase of motor vehicle fuel imposed by the State of California. A portion is allocated to the City of Temecula as specified in the California Streets and Highways Code (SHC) (Sections 2013, 2105, 2107 and 2107.5). Gas Tax monies are restricted to the repair, maintenance and upkeep of city streets and roads, and the purchase of equipment used to maintain roads. Analysis/Comments Gas Tax revenue is expected to decrease due to State allocation adjustments. The majority of Gas Tax revenue is used for ongoing road maintenance accounted for within the General fund. Therefore, revenue collected in this fund is typically transferred to the General Fund. 30 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description Revenues by Source Intergovernmental Revenues Justice Assistance Grant Total Revenues and Other Sources Expenditures by Category Operations and MAtintenance Total Expenditures and Other Financing Uses Excess of Revenues Over (Under' Expenditures Fund Balance, Beginningol Year Fund Balance, End of Year 201314 Proposed Proposed 14 Change 2012-13 Current 2014-15 Increase From 33-14 Actual: Budget Budget (Decrease) Rudgot y 2)2 4,292 2)7 4,292 000% 0.00% Q00% 0.00% 000% 0.0E% QOM Rind Dest:flptetin This fund was established to account fora federal grant received through the Bureau of Justice Assistance using American Recovery and Reinvestment Act of 2009 (ARRA, funds. The grant funded overtime and equipment purchases related to a Youth Court program coordinated by the Temecula Police Department. The grant term was for four years and was completed In Flseal Year 2012.13. Analysis/commen6 There are no amiapated revenues or expenditures in Fiscal Year 2014-1S. 31 rZ? , Y'fi"nJ�l"" Annual Operating Budget Fiscal Year 201415 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Desallpdon Revenues by Source Intergovernmental Revenues Energy Ff(ciencyConscrvation (tock Grant 2013.14 Proposed Proposed %Change 201Z 13 Current 2014.15 Increase From 1314 Actuals Budget Budget (Decrease) Budget 153,131 Total Revenuesand Other sources 153,131 Expenditures by Category Ope rating Transfers Out - CIP 153.131 Total Expenditures and Other Financing Uses 153,131 Excess of Revenues Over (Unclad Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year _ 0.00% 000% 0.00% Fund Description 1 he fund was established to account fora grant received through the Department of Energy utilizing American Recovery and Reinvestment Act of 2009 {ARRA) funds. the grant was used to develop an energy efficiency and conservatwn loan program, and to finance energy efficient projects. The grant term was for four years and was completed In Fiscal Year 2012-13. Analysls/Comments There are 00 anbaoated revenues or expenditures In Fiscal Year 2014-15. 32 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description Revenues by Source Use of Abney and Property Investment interest Rental Income Operating Transfers In General Fund 201314 Proposed Proposed %Change 2012-13 Current 201415 Increase From13-14 Actuals Budget Budget (Decrease) Budget 731 400 303 (]001 -25.00% 9,316 33352 29,325 (3.9271 •1181% 1 000 39,693 39,693 O.WK Total Revenues and Other Sources 160.47 33.652 69.318 35.666 10590% Expenditures by Category Operations and Maintenance 36.479 11L056 115.482 4.426 3.99% Total ExpenditunsandOther Finandng Uses 36,479 111,056 1151402 4426 39%4 Excess of Revenues Over (Under)Expenddures 123.568 177.404) 146,164) 31.240 40.36% Fund Balance, Beginning of Year Fund Balance, End of Year 123568 46,164 (77.4011 •61.641( 123,568 46.164 (46,1642 -100 MK This fund was established to account for all activity at the City of Temecula Entrepreneur's Exchange Business Incubator. The Business Incubator offers affordable, flexible and scalable space for startup businesses to network, collaborate and grow their business. Analysis/Comments The General fund contributed $150,000 in Fiscal Year 2012-13 to initially fund this activity. To date, operating revenues are not sufficient to cover expenditures at the facility and the General Fund will be contributing $39.693 In Fiscal Year 2014-15. 33 *fit! ff ...ave. 71. Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description 2013-14 Proposed Proposed %Change 2012-13 Current 201415 Increase From 13-14 Actuals Budget Budget (Decrease) Budget Revenues by Source Intergovernmental Revenues Community Development Bloch Grant 443066 1899392 866134 (1,033,2581 -54.40%. Total Revenues and Other Sourtes 443066 1.899,392 864134 (1,033,258) -54.4O% Expenditures by Category Personnel 78,493 93,439 107,437 13.998 14.98% Operations and Maintenance 73.341 81,606 123,665 42.059 51549E Operating Transfers Out • CIP 291.234 1.724 342 635032 (1,089.3151 -63.1736 Total expendlturesaod Other Financing Uses 443,066 1,899,392 866,134 (4083,296) •5440% Excess of RevenuesOver (Under) Expenditures - 000% fund Balance. Beginning of year •- - 000% Fund Balance. Endo( Year 0.009E This fund was established to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for the redevelopment of a viable community by providing decent housing, a suitable living environment, and for expanding opDortunitie5, principally fel persons of low and moderate Income. CDBG grants are provided on a reimbursement basis, so revenue will fluctuate with expenditure activity. The annual allotment from HUD for Fiscal Year 2014-15 is 5544,070. Total expenditures are projected to decrease by 51,033,258 in fiscal Year 2014-15 due to the nming of the capital projects. These projects Include the TCC Community Center rehabilitation, which was completed In Fiscal Year 2013-14 and the Sam Hicks Monument Park Playground Replacement which Is due to be completed in Fiscal Year 2014.15. 34 •S, .vy Y. -n -b .-1/4176 :RY _v) M ,.S s.:24:.'. Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description 701314 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 ActuaIs Budget Budget (Oenaasel Budget Revenues by Source Use of Money and Property Investment Interest 377 400 73 72.3716 Reimbursements Energy Efficiency Rebates 119.729 11.335 29,600 18.265 161.14% Operating Trrufers In General Fund - 25.409 (25.409) •100.00% Total Rewmws and OMarSourcos 119.729 37.071 30.000 17.0711 •19.07% Expenditures by Category Operations and Maintenance Total Expenditures and Omer financing Uses Excess of Revenues Over (Under) Expenditures Fund Balance. Beginning of Year Fund Balance, End of Year 0.003 • 119,729 37,071 30,000 I 1071) •19.074 119.729 150,&70 37 071 30.96% 119.)19 15680 186.&00 30.000 19.13x. I- 1 This fund was established to capture energy efficiency rebates and reimbursements as well as expenditure savings resulting from energy efficiency projects completed at various city facilities. Revenue collected in this fund will be utilized on future energy efficiency projects. Reimbursement revenue of $29,600 in Fiscal Year 2014.15 reflects the California State initiative rebates received as a result of recently completed energy efficiency projects. 35 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description 2013-14 Proposed Proposed %Change 7012.13 Current 201415 increase From 13.14 Actuals Budget Budget (Decrease) Budget Revenues by Source Intergovernmental Revenues 487766 Motor Vehicle Subvention Revenues 124,197 124,807 129,449 4.642 3.72% Use of Money and Property Investment Interest 2,125 900 I CO) ICO 11.11% Total Revenues and Other Sources 126,322 125.707 130449 4,742 3.77% Expenditures by Category Operations and Maintenance 26,787 36,361 37,049 688 389% OperatingTransfers Out -CIP - 454.925 549225 94,300 2073% Total Expenditures and Other Flnandng Uva 26.787 491,286 586.274 90.988 19.33% Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year 99,535 (365,579) (455,875) (902461 24.69% 266 444 366479 455,825 89.346 24.38% Fund Balance, End of Year 366.479 455,825 (11 1455,815) 4COAOit (1) FY 2013-14Endk.g Fund Bobnces4ncreused by $454.925 due w onffgpated savings that !s bmg reprogrammed in FY 2014 IS This fund was established to account for state funds that are used to implement programs and projects that reduce air pollubon from motor vehicles. This fund is used for capital projects and to account for operational costs such as the natural gas operated Harveston Trolley, which provides tree transportation within the Temecula business district 'St.0.0`.71 It is estimated that 5454,925 of Operating Transfers out to the Capital Improvement Program (CIP) will not be completed in Fiscal Year 2013-14 due to the timing of protects Those transfers out are being reprogrammed for transfer out to CIP the in Fiscal Year 2014-15. TOW I expenditures are projected to increase by 594,988 due to the timing of projects, many of which are programmed in Fiscal Year 201415. 36 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description Revenues by Source Intergovernmental Revenues SLESF Grant Revenue Use of Money and Property Investment Interest Total Revenues and Other Sources 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget 78,611 167,300 167,000 (300) -0.18% 5 0.00% 78,616 167,300 167,000 (300) -0.18% Expenditures by Category Operating Transfers Out- General Fund 78,616 167,300 167,000 (300) -0.18% Total Expenditures and Other Financing Uses 78,616 167,300 167,000 (300) -0.18% Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 0.00% 0.00% 0.00% Fund Description This fund was established to account for the Supplemental Law Enforcement Services (SLESF) grant monies from the State of California which are provided to assist cities in delivering front line law enforcement services. These monies supplement existing services and may not be used to supplant any existing funding for law enforcement services provided by the city. Analysis/Comments Expenditures are projected based on the prior three year allocations. The actual allocation received for Fiscal Year 2012-13 was $169,391, but due to the timing of the receipt of funds, the remainder was recorded in Fiscal Year 2013-14. 37 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description 201314 Proposed Proposed %Change 2012.13 Current 201445 Increase From 13-14 Actuals Budget Budget (Decrease) Budget Revenues by Source Operadngrransfers In General Fund 15.O00 - - - 0.00% use of money and Property Investment Interest 18 66 80 14 2L21% Iota/ Revenues and Other Sanws 25.018 66 80 14 21.21% Expenditures by Category operations and Maintenance Total Fipendltwes and Other Financing Uses Excess of Revenues Over lUnderl Expenditures Fund Balance. Bepnnina of Year Fund Balance, End of Year 25,018 66 25018 28.018 25.064 000% 000% 80 14 21.21% y A164 66 026% 80 032% This fund was established to account for a reward for Information that leads to the capture and conviction of the person(s) responsible for the murder of Carry Robinson. The General Fund contributed 525,000 and the public can also contribute to this fund. Onix the reward Is due to be paid, an appropriation will be made for the original $25,000 as well as any contributions made up to that dm*. This fund is to remain open until such time as the reward is paid out or until March 22, 2018. If no person has been apprehended or charged with causing the death of tarry Robinson by March 22, 2018, all monies in the Fund will be returned with interest allocated to each contribution based on earning of city pooled investments, to the respective donors. Mw undlsbursed balance will be deposited in the City's General Fund for law enforcement or public safety purposes designated by the City Council. If one or more persons have been apprehended and charged but not yet convicted by March 22, 2018, the Fund will be retained until tdal of the person(s) charged has been completed. If a convktton is not obtained, disbursements will be made as outlined above. OkWaltek There are no anncipated revenues or expenditures in Fiscal Year 2014.15. 38 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description Revenues by Source Licenses, Permits and Service Charges Monitoring Fees Use of Money and Property 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget 10,032 10,032 10,032 0.00% Residual Receipt Distribution - 34,555 17,579 (16,976) -49.13% Investment Interest 8,285 275 60 (215) -78.18% Loan Interest 21,645 1,859 5,434 3,575 192.31% Rental Income 161,000 167,000 173,000 6,000 3.59% Forgivable Loan Repayment 106,168 154 - (154) -100.00% Intergovernmental Revenues Agency Trust Contributions 250,000 250,000 250,000 0.00% Reimbursements Reimbursements 1,000 - - 0.00% Miscellaneous Non Taxable 116 111 - (111) -100.00% Operating Transfers In General Fund - 23,307 23,307 0.00% Total Revenues and Other Sources 558,246 463,986 479,412 15,426 3.32% Expenditures by Category Personnel 353,884 317,760 280,056 (37,704) -11.87% Operations and Maintenance 183,116 244,464 200,887 (43,577) -17.83% Total Expenditures and Other Financing Uses 537,000 562,224 480,943 (81,281) -14.46% Excess of Revenues Over (Under) Expenditures 21,246 (98,238) (1,531) 96,707 -98.44% Fund Balance, Beginning of Year 10,082,031 10,103,277 10,005,039 (98,238) -0.97% Fund Balance, End of Year 10,103,277 10,005,039 10,003,508 (1,531) -0.02% Detail of Fund Balance Nonspendable: Land Held for Resale 4,400,388 4,400,388 4,400,388 - 0.00% Notes and Loans 352,166 352,166 352,166 - 0.00% Advances to Successor Agency 5,250,954 5,250,954 5,250,954 0.00% Restricted For: Community Development Projects 99,769 1,531 (1,531) -100.00% 10,103, 277 10, 005,039 10, 003, 508 (1,531) -0.02% 39 Annual Operating Budget Fiscal Year 201415 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Fund Description The Affordable Housing fund contains the assets as well as loan and rental income which have been transferred to the City of Temecula from the former Redevelopment Agency. Analysis/Comments Personnel costs are projected to decrease due to staff workload shifting to CDBG projects and the General Fund in Fiscal Year 2014-15. A transfer of $23,307 from the General Fund is required to sustain the Affordable Housing fund as expenditures exceed revenues. The city continues to look for additional funding sources in order for the Affordable Housing Fund to be selfsustaining. 40 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description Revenues by Source Use of Money and Property Investment Interest Intergovernmental Revenues Measure A Revenue 2012-13 Actuals 2013-14 Current Budget Proposed Proposed % Change 2014-15 Increase From 13-14 Budget (Decrease) Budget 38,256 19,000 8,000 (11,000) -57.89% 2,473,038 2,527,031 2,651,435 124,404 4.92% Total Revenues and Other Sources 2,511,294 2,546,031 2,659,435 113,404 4.45% Expenditures by Category Operations and Maintenance 471,781 2,055,410 2,502,000 446,590 21.73% Operating Transfers Out - CIP 1,667,801 6,053,652 4,315,760 (1,737,892) -28.71% Total Expenditures and Other Financing Uses 2,139,582 8,109,062 6,817,760 (1,291,302) -15.92% Excess of Revenues Over (Under) Expenditures 371,712 (5,563,031) (4,158,325) 1,404,706 -25.25% Fund Balance, Beginning of Year Fund Balance, End of Year 5,755,992 6,127,704 4,158,325 (1,969,379) -32.14% 6,127,704 4,158,325 (1) - (4,158,325) -100.00% (1) FY2013-14 Ending Fund Balance is increased by $3,593,652 due to anticipated savings that is being reprogrammed in FY2014-15 Fund Description This fund was established to account for the city's allocation of the County of Riverside's additional one-half percent sales tax for transportation. These monies are restricted for use on local streets. In 2002, Measure A was extended by Riverside County voters. Measure A will continue to fund transportation improvements through 2039. Analysis/Comments It is estimated that $1,040,000 of road maintenance will not be completed in Fiscal Year 2013-14 due to the timing of projects. Those projects are being reprogrammed in Fiscal Year 2014-15 in addition to $1,462,000 in new road maintenance expenditures. In addition, it is estimated that Capital Improvement Program Road Improvement project savings will total $2,553,652 in Fiscal Year 2013-14. Those savings are being transferred out to the Capital Improvement Program in Fiscal Year 2014-15. Total expenditures are projected to decrease by $1,291,302 due to the timing of projects, many of which have been programmed in Fiscal Year 2013-14. 41 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE SPECIAL REVENUE AND DEBT SERVICE FUNDS Description 2013.14 Proposed Proposed %Change 2012-13 Current 201415 Increase From *3.14 Actuals Budget Budget1Denease) Budee! Revenues by Source Operating Transfers In General rund 2.135932 2,138,272 2,137.672 (600) 403% Toter Revenues and Other Sources 2.135,982 2.138,272 2,137.672 (600) 401% Expenditures by Category Debt Service Interest 982937 939.272 893,672 115,600) -0.85% Debt Service Prinapal 1.153.000 1.199000 1.244.0[0 45.000 175% Total Expenditures and Other Financing Uses 2,135,987 2,1%1,272 4137,672 (600) .003% Excess of Ravenues Over funded Expenditures IS) Fund Balance, Beonningor Year Fund Balance, End of Year 5 0.00% 000% 000% This fund was established to account for the payment of interest and principal of the refunding of the 2001 and 2008 Certificates of Participation (COPs). The 2001 COPs were originally issued to finance the construction of the Community Recreation Center and the 2008 COPs were originally issued to finance the construction of the Civic Center. Operating Transfers In reflect the allocation of resources from the General Fund. 42 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS Description Revenues by Source Licenses, Permits andSeMce Charges Charges For Services Speaal Event insurance Fees Claims Recovery Use of Money and Property 2013-14 Proposed Proposed %Change 2012-13 Current 201415 Increase From 13.14 Actuah Budget Budget (Decrease) Budget 750,374 865,270 961513 96,243 11 12% 1,125 - 000>'. 36,144 OCO% Investment Interest 3.825 2400 1 803 (600) -2500% Total Revenues and 011ier Sources 791.468 867,670 963313 95,643 1102% Expenses by Category Personnel 58,391 233,448 112,554 (90.5341 .44.68% Operationsand Maintenance 834 316 848 259 850759 2,500 029% Total Expenses and Other Financing Uses 892,707 1,051,707 963,313 (88.394) -840% Excess of Revenues Over (Under) Expenses (101239) (184.037) - 184.037-100.CO% Fund Balance, Beginning of Year 73032.1 629085 445018 (184,037) -29259'. Fund Balance, End of Year 629.035 445,04 445.048 0 CO% The Insurance Fund was established to account for the city's liability and property insurance costs. Fund Balance is a combination of both spendable and non spendable assets. These costs are allocated to each department based on the total number of Full Time Equivalent positions assigned to those departments. Revenues are Increasing in fiscal Year 2014-15 due to using a portion of Fund Balance to offset personnel costs In Fiscal Year 2033.14. Expenses are decreasing in Fiscal Year 2014.15 due to the reallocatten of personnel costs of the Risk Manager to the Human Resources Department in the General Fund. 43 5 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS FUND 305: WORKERS' COMPENSATION FUND,;;,; Description 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget Revenues by Source Licenses, Permits and Service Charges Charges for Services 274,402 274,402 0.00% Total Revenues and Other Sources 274,402 274,402 0.00% Expenses by Category Operations and Maintenance 7,500 7,500 0.00% Total Expenses and Other Financing Uses 7,500 7,500 0.00% Excess of Revenues Over (Under) Expenses - 266,902 266,902 0.00% Fund Balance, Beginning of Year - - - 0.00% Fund Balance, End of Year 266,902 266,902 0.00% Fund Description The Workers' Compensation Fund was established in Fiscal Year 2014-15 as the city transitions to a self-insured status for Workers' Compensation liabilities. Departments are charged based on each position allocated on a Full Time Equivalent basis, with a cost assigned to each position based on job duties and potential for risk. Analysis/Comments Revenues are higher than expenses by $266,902 as the city amasses Fund Balance to cover any future liability. The desired reserve for this Fund is equal to the self-insured retention amount of $500,000. 44 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS Description 2013-14 Proposed Proposed %Change 2012-13 Current 2014.15 tnaease From 13-14 Actuals Budget Budget (Decrease) Quiet Revenues by Source Licenses, Permits and SeMce Gimes Charges for Services 171,185 160.927 177.187 16.265 10.11% Use of Money and Property Investment Interest 8S51 4.6E0 4.000 16001 .13.04% OperatingTransfer to Gas Tax Fund 66.256 - 0.0 % Total RevenuesandOther Sources 246,292 165,522 181,187 15565 9.46% Expenses by Category Operations and Maintenance 161,348 1.10,477 164.715 14.238 9.46% Tod Expenses and Other Flnandng Uses 163,348 150477 161.715 14,23* 9.46% Excess of Revenues Over (Under' Expenses 82,944 15,055 16,472 1,427 948% Fund Balance, Beginningol Year 1.794.032 IA7G976 3.1191.021 1S.04S 0,8f/X Fund Balance, End of Year1,876,976 892 021 908.493 16,172 0.87% Detail of Fund Balance Nonspendabie: Vehicles and Equipment 520.4/3 164!96 38/./81 (82,215) • 1/.68% Spendable: Vehicle and EDUipment Purchases 1.356,503 1.42/.025 1515./12 986:/ 6.92% 1.876.976 L 892.021 1.9(6.493 16 472 0.87% 45 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS The Vehicles and Equipment Fund was established to account for the depreciation of vehicles and capital equipment over their estimated useful lives, and to accumulate resources for the purchase of future replacement vehicles and equipment. Fund Balance is a combinatlon of both spendable and non spendable assets. Departments are charged based on their percentage Of assigned vehicles that carry a depreciable value. Analysis/Comments Revenues and expenses arc increasing due to the purchase of three vehicles in Fiscal Year 2014-15; a turf utility vehicle, full sire van, and full sire truck with dump bed. The total depreciated value for this equipment in Fiscal Year 2014.15 is 511,786 and the estimated acquisition cost of the vehicles is 582,500. 46 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS Oesaiption 2013-14 Proposed Proposed % Change 2012-13 Current 2014.15 Increase From 13-14 Aduats Budget Budget (Decease) Budget Revenues by Source Ucenses, Permits and Service Charges Charges for Services 7168,667 2.420.691 2.3E6,602 (53.8891 •2.23% Use of Money and Property Investment Interest 4.684 1.700 1,500 (2031 dL76% Cash Over and Shan (1251 - - 0.0096 Operating Tremfen In General Fund 503.00 - 0.00% Total Revenues and Other Sources 7673226 2,422,191 2,363,102 (54,0891 -2.23% Expenses by Category Personnel 1,073,2% 1.319071 1,471,808 152.807 1159% Operations and Maintenance 1,098.058 1.097.408 890,600 17060001 -18.83% OperatingTr nsfer Out• Technology Replacement - • 1.250 020 1.750070 0.00% Total Expanses and Other Roaming Uses 2,171,354 2,416,409 3,612,628 1,196,219 49 S0% ENIRSS of Revenues Over(Under) Expenses Fund Balance, Beginning of Year Fund Balance, End of Year 501.872 5.782 (1.244,526) (,250.308) 21624.1436 736.872 1 238.7M 1.244,526 5,782 0.47% 1,2313,744 1.244 526 (1,244,5261 -100.03% The Information Technology Fund was established to fund and account for computer and telephone system operating and maintenance expenses. RIs also used 10 depreciate all related computer and telephone equipment over their useful lives. Fund Balance Is a combination of both spendable and non spendable assets. Departments are charged based on the number of workstations assigned. The library facility on Pauba Road is charged directly for all IT expenditures and personnel costs related to the facility. In order to more accurately track depreciation and assets. accumulated depreciation and equipment will be transferred to a new fund (325 Technology Replacement) in Fiscal Year 2014.15. 47 Description Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS Revenues by Source Licenses, Permits and Service Charges Charges for Services Operating Transfer In Information Technology Fund Total Revenues and Other Sources Expenses by Category Operations and Maintenance Total Expenses and Other Financing Uses Excess of Revenues Over (Under) Expenses Fund Balance, Beginning of Year Fund Balance, End of Year 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget 138,100 138,100 0.00% 1,250,020 1,250,020 0.00% 1,388,120 1,388,120 0.00% 138,905 138,905 0.00% 138,905 138,905 0.00% 1,249,215 1,249,215 0.00% 0.00% 1,249,215 1,249,215 0.00% Fund Description The Technology Replacement Fund was established in Fiscal Year 2014-15 in order to account for computer and telephone equipment and the accumulated depreciation for future equipment purchases. Fund Balance is a combination of both spendable and non spendable assets. Contributions to this fund are made by departments utilizing the assets in an amount equivalent to the estimated cost to replace the item at the end of its useful life. Analysis/Comments Equipment to be purchased in Fiscal Year 2014-15 includes; computer lifecycle replacement for city staff, Avante Laserfiche, firewall replacement to protect library technology equipment, and city website replacement. The depreciated cost in Fiscal Year 2014-15 is $31,200 and the estimated acquisition cost is $116,000. 48 .44-1457-46 Description Annual Operating Budget Fiscal Year 201415 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS 2013-14 Proposed 2012-13 Current 2014-15 Actuals Budget Budget Proposed %Change Increase From 13-14 Deweasel Budget Revenues by Source licenses, Permits and Service Charges Charges for Servims 352,949 517,962 530,230 12,268 2.374 Use of Money and Property Investment Interest Cash Over and Short 2,840 1,400 1,10D 43001 -21.43% O.W% Total Revenues and Other Sources 355,790 519,362 531,330 11,968 230% Expenses by Category Personnel 159.525 347,358 325,098 (72,2601 •G.41% Operations and Maintenance 155,291 160.719 180930 20211 I2.58% Total Expenses and Other Financing Uses 31016 508,077 506,028 12,0491 -0.40% Excess of Revenues Over (Under) Expenses Fund Balance, Beginning of Year Fund Balance, End of Year 40.974 11285 25.302 14,017 124.21% 3y044 411 011 422.303 11, 265 175% 411.018 472.303 447, COS 25,307 5994 The Support Services Fund was established as a cost center for the city's central receptionist. duplicating, printing, and mailing activities. It is also used to depreciate all related copying and mailing equipment over their useful lives, and to accumulate resources for the purchase of future equipment. Fund Balance Is a combination of both spendable and non spendable assets. Departments are charged based on a count of copies made In the previous fiscal year AriStidslc01Hront3 There are 6 copiers to be leased and 10 copiers to be purchased in Fixal Year 201415. The leased copiers will replace obsolete equipment at the Library facility on Pauba Road. The purchased copiers are to replace equipment at several offsite locations including the Police Storefronts and Temecula Community Center. In addition there is a large format plotter which will replace equipment that has reached the end of Its useful life. Total estimated cost for the copiers and plotter is 5109,624 and the impact in Fiscal Year 2014-1S will be 519,411. 49 Annual Operating Budget Fiscal Year 2014-15 SUMMARY OF REVENUES, EXPENDITURES, and CHANGE IN FUND BALANCE INTERNAL SERVICE FUNDS FUND 340: FACILITIES FUNDI Description 2013-14 Proposed Proposed % Change 2012-13 Current 2014-15 Increase From 13-14 Actuals Budget Budget (Decrease) Budget Revenues by Source Licenses, Permits and Service Charges Charges for Services 1,243,959 1,354,554 1,396,452 41,898 3.09% Use of Money and Property Investment Interest 1,711 900 700 (200) -22.22% Cash Over and Short (1) - 0.00% Total Revenues and Other Sources 1,245,669 1,355,454 1,397,152 41,698 3.08% Expenses by Category Personnel 478,047 494,424 498,156 3,732 0.75% Operations and Maintenance 713,826 806,896 837,896 31,000 3.84% Total Expenses and Other Financing Uses 1,191,873 1,301,320 1,336,052 34,732 2.67% Excess of Revenues Over (Under) Expenses 53,796 54,134 61,100 6,966 12.87% Fund Balance, Beginning of Year 277,265 331,061 385,195 54,134 16.35% Fund Balance, End of Year 331,061 385,195 446,295 61,100 15.86% Fund Description The Facilities Fund was established to account for the cost of the Civic Center, Former City Hall Facility, City Maintenance Facility, Field Operations Center, and Civic Center Parking Structure operations and maintenance. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on square footage allotted as well as full time staff equivalents assigned. Analysis/Comments Expenses for the former City Hall Facility are increasing by approximately $32,500 due to higher projected utility costs, due to Mount San Jacinto College utilizing the second floor as an educational facility. This cost is offset by revenue as the College pays its proportionate share of expenses. 50 Annual Operating Budget Fiscal Year 2014-15 CITY COUNCIL The City Council is elected by the cidzens of Temecula to adopt laws and set overall policy decisions for the City of Temecula. The City Council gives direction to the City Manager to ensure effective and efficient operation of the City of Temecula and to identify the types and levels of programs and services that will maintain and enhance Temecula's high quality of life consistent with the city's adopted Quality of Life Master Plan (GIMP) Core Values as follows: (1) A Healthy and Livable City: (21 Economic Prosperity; (3l A Safe and Prepared Community; (4) A Sustainable City; (5) Transportation, Mobility and Connectivity; and (6) An Accountable and Responsive City Government JEFF COM(RCN(RO Mayor Pro Fon RON ROB RTS Council Member 51 ONO( WASHINGTON Council /Bombe M NAGGAR Council M1lombw Annual Operating Budget Fiscal Year 2014-15 CITY COUNCIL Program: City Cnunol Expenditure Summary anrsonnol Operations & Maintenance Total Progra: Community Support Expenditure Summary OParallons & Mal nf:mance Total Funding Source: Actual FY 2012-13 5 137,859 281,211 , 5 421.970 funding Source: Actual FY 2012-13 $ 87.500 $ 87.500 General Fund Budgeted FY 2013-14 $ 145,023 336,989 Requested FY 2014-15 $ Chante $ 148.641 $ 3,619 299.509 (37.4801 $ 482012 $ 448.151 $ 133463! %Change 15% •111% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Chante %Chante $ 95.000 $ 101.000 5 6000 63% $ 95,000 $ 101..000 $ 6000 6.3% Personnel Mloatlon ren Crturarll Council Members Taal Authorized 2013.14 500 500 Proposed Ganges 2014.35 unfunded 0.00 0.00 52 5 00 0 00 500 000 624"725P2" Annual Operating Budget Fiscal Year 2014-15 CITY COUNCIL DIVISION/PROGRAM: CITY COUNCIL RVI • Serve as a five -member voice on behalf of the City of Temecula as elected by the citizens. • Adopt laws and regulations that govern Temecula. • Set city fiscal policy and provide direction to the City Manager to balance a high quality of life with fiscally sustainable decisions. • Represent the interests of the City of Temecula in local, regional, state, federal, tribal and international affairs in addition to serving as members (or commissioners) for related agencies or organizations for the benefit of the City of Temecula. ikCCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Protected the city's financial strength with fiscal policies and a balanced budget. • Supported business and job growth by providing policy direction to promote local workforce opportunities including business development workshops, events and youth intern programs. • Expanded higher education opportunities by (1) providing policy direction to utilize the vacant second floor of the Business Incubator and Resource Center Facility for Mount San Jacinto College higher education classes, and (2) entering into an agreement with California State University San Marcos to allow biology field trips within the Roripaugh Ranch Preserve. • Created and implemented a Regional Task Force, and a city -specific Local Task Force, to address modern day influences that impact the youth, families and health of Temecula citizens. • Supported policy decisions that improved traffic congestion with completion of Phase 1 of the French Valley 1-15 interchange (including widening of southbound 1-15 Winchester Road off -ramp and a new southbound 1-15 off -ramp), completion of the final connection of Butterfield Stage Road, and completion of the Main Street Bridge. • Implemented a new sponsorship program that (1) subsidizes special city events in order to preserve family friendly atmosphere and promote local economic development opportunities; and (2) subsidizes community service/nonprofit organizations. • Provided enhanced government communications with increased social media outreach, and continued mailing of semi-annual newsletters to all residents and businesses in Temecula. • Negotiated with employee labor union to update the Memorandum of Understanding and finalize the Employee Classification Study. • Implemented the city's first local holiday, November 15th, as "Pechanga Pu'eska Mountain Day" to commemorate Temecula's preserved quality of life and the native culture of the Pechanga Band of Luiseno Indians. • Provided policy decision to conduct a 3rd party citizen survey of city services and programs. 53 Annual Operating Budget Fiscal Year 2014-15 CITY COUNCIL DIVISION/PROGRAM: CITY COUNCIL • Provide a published 3' party report of community -wide citizen survey of city services and programs by December 2014. (Promote Commlmny Involvement. Accountable and Responsive City Govcrnmcnt) • Create higher educational opportunities within the Business Incubator and Resource Center with the construction of classrooms on the 2nd floor by December 2014. (Foster An 'Educated Community' Through A Variety Of Opportunlnes, Noahay wed livable CMI • Promote "Team Temecula" to communicate the Planning and Building permit process to assist customers In expanding or creating private businesses or development opportunities by lune 2015. (Create A Bdslness Friendly Regulatory Environment. Cconomk Pcospe,Ry) • Protect the city's financial strength with fiscal polities and a balanced budget by lune 2015. (Maintain Ovemg Sound Fool Policies To Ensure tong Term Solvency, Accountable and Responsive City Gow,nmentl • Support policy decisions that Improve traffic congestion specifically near Temecula 1-15 off -ramps, Including plans for Phase 2 of the French Valley interchange, and Highway 79 South interchange by lune 2015. (Connect Major Commercial Districts Through Circulation Improvements. lronpwtadon Mobility and Connecnwry) • Maintain continued public outreach to citizens with community -wide citizen newsletters mailed twice annually, in addition to social media, e -blasts, and the Guide to Leisure Amvmes that is marled three nines annually by lune 2015. (Promote Community Involvement. Accountable and Responsive CityGovernment) 54 Annual Operating Budget Fiscal Year 2014-15 CITY COUNCIL DIVISION/PROGRAM: CITY COUNCIL ORMANCE MEASI > SL9a /L YEAR 29111 Five -Year Long Term Goal Performance Measures FY 2012-13 Target FY 2012-13 Actuals FY FY Five - 2013 -14 2014-15 Year Target Target Target Promote Community Involvement Foster An "Educated Community" Through A Variety Of Opportunities Maintain A Safe And Family -Oriented Environment Number of newsletters sent community -wide Square footage of expanded indoor classroom space for higher education Number of Regional Family Youth & Health Task Force public meetings held by elected members of the Regional Task Force 55 44,000 44,000 86,000 86,000 215,000 N/A N/A N/A 2 N/A 15,000 15,000 3 2 9 Annual Operating Budget Fiscal Year 2014-15 CITY COUNCIL DIVISION/PROGRAM: COMMUNITY SUPPORT • Review annual funding requests from nonprofit organizations that provide services or programs to Temecula residents. • Enter into agreements to disburse flnanclal assistance up to $5,000 for each selected nonprofit organization in retum for services that benefit the residents of Temecula. • Continued support of various nonprofit community -Pride service programs with an emphasis on food, clothing. shelter. and medical care for the benefit of Temecula residents In the amount of 575562. • Continued support to provide an additional funding resource for nonprofit organizations and programs that provided various services for the benefit of Temecula residents in the amount of 525,000. • Provide financial assistance to nonprofit agencies for community programs that benefit citizens of Temecula, In the total amount of 585,000 by June 2015. IMainlin A Sale And Family Oriented Environment Healthy and Bitable Gly) • Update Community Service Funding process to Incorporate additional revenue In the amount of$17,000 allocated from the Rod Run event to provide financial assistance to nonprofit agencies for community programs that benefit citizens of Temecula by June 2015. (Maintain Overall Sound Fiscal Policies To Ensure Long Term Solvency. Accountable and Reopens,* CityGovernmenr) Flve•Year long Term Goal Performance Measures FY 2012-13 Target FY 2012-13 Actuals FY 2013-14 Target FY Five - 2014 -15 Year Target Target Maintain A Safe And Family Oriented Environment Maintain A Safe And Family Oriented Environment Number of nonprofit organizations funded through the Community Service Funding and the City Council Grant Program Total funding provided to support nonprofit programs through the Community Service Funding Program and City Council Grant Program 56 20 23 20.25 25 80-100 $85.000 587,500 595,000 597,000 5475,000 Annual Operating Budget Fiscal Year 201415 CITY MANAGER The City Manager Department serves as the oty's executive office responsible to the City Council for Implementing Council's priorities and objectives; to effectively deliver exceptional services, projects and programs to the citizens of Temecula; providing timely and accurate dissemination of city news and Information to the community; and serve as the ciWs primary public liaison to all community stakeholders as well as intergovernmental relations with local. regional, state, federal, tribal and international governments. The City Manager Department provides organizational leadership to city staff and operations, oversees the preparation and administration of a balanced annual budget. and implements all City Council policies, as guided by the Quality of life Master Pian 14LMP). GENERAL ADMINISTRATION Imnrnvmrmin JAr CITY MANAGER Aaron Adams ECONOMIC DEVELOPMENT Wen. die tale. PW�ww MmPa, • Mwttop NwIb • wNlmNopml barson anwNww rmww.n u+.n twn.Idi Imgns✓.tukor& 57 J HUMAN RESOURCES 61`1"47257' Program: City Manager Expenditure Summary Personnel Operations & Maintenance Program: Economic Development Expenditure Summary Personnel Operations & Maintenance Total Program: Human Resources Expenditure Summary Personnel Operations & Maintenance Total Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER Funding Source: Actual FY 2012-13 $ 1,348,602 270,234 $ 1,618,836 Funding Source: Actual FY 2012-13 $ 493,437 429,350 $ 922,787 Funding Source: Actual FY 2012-13 $ 270,853 154,487 $ 425,340 General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 1,192,494 $ 882,414 $ (310,080) -26.0% 312,804 305,439 (7,365) -2.4% $ 1,505,298 $ 1,187,853 $ (317,445) -21.1% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 544,518 $ 534,752 $ (9,766) -1.8% 500,120 481,466 (18,654) -3.7% $ 1,044,638 $ 1,016,218 $ (28,420) -2.7% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 310,196 $ 469,389 $ 159,193 51.3% 199,219 _ 228,536 29,317 14.7% $ 509,415 $ 697,925 $ 188,510 37.0% Personnel Allocation CITY MANAGER Assistant City Manager City Manager City Manager Advisor Executive Assistant Senior Management Analyst Total tCONOMIC DEVELOPMENT Administrative Assistant (Confidential) Economic Development Analyst I Total HUMAN RESOURCES Assistant City Manager Fiscal Services Manager Office Specialist (Confidential) Senior Human Resources Analyst Total Grand Total Authorized 2013-14 1.00 1.00 1.00 1.00 1.00 5.00 1.00 3.00 4.00 0.00 0.00 1.75 1.00 2.75 11.75 Changes -0.25 0.00 -1.00 0.00 0.00 -1.25 0.00 0.00 0.00 0.25 0.50 0.00 0.00 0.75 -0.50 58 Proposed 2014-15 Unfunded 0.75 0.00 1.00 0.00 0.00 0.00 1.00 0.00 1.00 0.00 3.75 0.00 1.00 3.00 4.00 0.25 0.50 1.75 1.00 3.50 11.25 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: GENERAL ADMINISTRATION • Ensure the QLMP goals and citizen priorities adopted by the Qty Council are achieved through citywide strategic planning, policy implementation and budget development. • Keep the City Council informed about city operahens and Important community issues that impact the city. • Implement City Counas long term and shout term directives, • Provide bold but prudent leadership and clear policy direction to Uty Executives concerning organizational decisions in order to efficiently provide the highest quality of public services and maintain the Core Values of the QIMP. • Presented a balanced budget to City Council while providing high quality services for the community. • Hired/promoted and mentored new executive staff members Including an Assistant City Manager, Community Development Director, Public Works Director, Finance Director, Community Services Director and Chief of Police in order to efficiently provide the highest quality of public services to the citizens of Temecula. • Provided enhanced communications with citizens by producing semi-annual community -wide newsletter. updating City of Temecula promotional literature and media, increasing the use of social media and videos vignettes, and e-biasts to disseminate city information. • Coordinated efforts to support the implementation of the Regional Family Youth and Health Task Force to address modem -day influences that Impact youth, families and the health of Temecula citizens. • Coordinated efforts to support the Regional Autism Task Force 10 address solutions to the growing concern of Autism and all special needs of Temecula citizens. • Researched and provided staff repons or Pty Council updates regarding proposed state and federal legislative bills that may Impact the city in order to protect the interests of the City of Temecula. • Commenced the outreach of a 3rd party community -wide citizen survey in order to gather feedback on current seMces and polkles and to determine future service offerings. 59 OBJECTIVES: EOR._FISCAL YEAR 2014-1! u ,25,344 Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: GENERAL ADMINISTRATION • Implement the branding of "Team Temecula" to communicate the Planning and Building permit process to assist customers in expanding or creating private businesses or development opportunities by June 2015. (Create A Business Friendly Regulatory Environment, Economic Prosperity) • Continue efforts to support the Regional Family Youth and Health Task Force for community awareness and solutions of modern day influences that impact youth, families and health by June 2015. (Maintain A Safe And Family Oriented Environment, Healthy and Livable City) • Implement 25th Anniversary as part of 2014 outreach efforts and programs for the City of Temecula by December 2014. (Promote Community Involvement, Accountable and Responsive City Government) • Plan community -wide Pechanga Pu'eska Mountain Day to commemorate this city holiday by November 2014. (Provide Signature Special Events And Cultural Opportunities, Healthy and Livable City) Five -Year Long Term Goal Promote Community Involvement Promote Community Involvement FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Maintain Overall Sound Number of community newsletters published N/A 2 2 2 10 Percentage of overall citizen satisfaction from Citizen Survey ranked "greater than average" Number of operational N/A N/A N/A >90% >90% Fiscal Policies policies updated citywide N/A N/A 10 10 50 60 41/4-4725/' Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: ECONOMIC DEVELOPMENT SERVI ES • Support existing businesses and encourage their continued prosperity and growth. • Manage an ongoing marketing/branding program to attract commercial and industrial development as well as entrepreneurs and innovative startups. • Administer the Business Incubator and Resource Center Facility to foster new business formation and provide resources to new and existing business. • Provide enrichment, education, employment, recreation opportunities, and resources for youth and young adults. • Work to attract new industries that bring an enhanced tax base, quality jobs, and new capital into the community. • Maintain strong relationships with educational, business, and community leaders to continue to maximize opportunities. • Facilitate smooth processing and problem solving for local businesses and businesses looking to relocate to Temecula. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Conducted 70 site visitations and meetings with Temecula companies. • Facilitated Quarterly New Business Welcome Breakfasts which reached over 200 local business attendees. • Exceeded Business Plan projections at Temecula Valley Entrepreneurs Exchange (TVE2) of eight tenants within the first two years (nine innovative companies currently occupy TVE2). • In collaboration with our partner organizations, provided over 230 one-on-one business consultations to assist start-up and small business owners. • Recruited 95 student interns that were placed throughout the city in various departments • Facilitated the College and Vocational Fair featuring 185 schools and over 8,000 attendees. 61 Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: ECONOMIC DEVELOPMENT • Create a City Ambassador Program to educate the community on city programs and general local government by December 2014. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Healthy and Ilaoble City) • Foster business relationships by visiting 10 local companies a month by lune 2015. (Retention And Expansion 01 Existing Businesses, Economic Prosperity) • Increase NE' Clients to 12 by lune 2015. (Retendon And Expansion Or Existing Businesses. Ecortemic Prosperity/ • Provide 24 workshops at NE' by lune 2015. (Foster An "Educated Community" Through A Wide Variety Of Opportunities, Ncmbhyand timbre Ow) • Expand the clty's current Internship program to Include placement with local businesses by lune 2015. (Furter An "Educated Comrnumty' through A Wide variety Of Opportunities, Heo(thyono Lvoble Ory) • launch Future Physicians leadership Program with University of California, Riverside by September 2014. (Poster An "Educated Community' Through A Wide Veriety 01 Opportunities, fleobhy and Uvoble Ory) Five -Year Long Term Goal Create A Business friendly Regulatory Environment FY FY FY FY Five - Performance Measures 2012-13 2012-13 201344 201415 Year Target Actuals Target Target Target Foster An"Educated Community' Through A Wide Variety Of Opportunities Retention And Expansion Of Existing Businesses Retention And Expansion 01 Existing Businesses Foster An "Educated Community" Through A Wide Vanety Of Opportunities Foster An "Educated Community' Through A Wide Variety Of Opportunities Number of local business site visits (to foster business relationships) Number of attendees for Temecula Ambassador Program 10 22 24 100 150 N/A N/A N/A 25 75 Number of TVE' Clients N/A 5 10 11 15 Number of graduated N/A N/A N/A 4 5 NE' Clients Number of interns 15 25 30 100 150 Number of colleges at College Fair 62 160 165 175 190 200 Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: HUMAN RESOURCES • Benefits — Assist employees in utilizing employer-provided benefits to enhance their health, wellness, and quality of life. • Employment — Establish and maintain equitable systems of classification and compensation, recruitment and selection, training, and performance management. • Risk Management — Establish and maintain a safe and healthy work environment by maintaining: open lines of communication throughout the organization; compliance with established federal, state and local regulations; and, best practices in preventing safety and legal risk. • Labor & Employee Relations — Facilitate a collaborative, professional working environment with all represented and unrepresented staff. • Emergency Management - Implement, monitor, and coordinate California's Standardized Emergency Management System (SEMS) within the city as well as the City's Emergency Operations Center (EOC) in support of public safety and emergency readiness. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Negotiated a 3 -year successor Memorandum of Understanding with the city's general employees bargaining unit. • Worked collaboratively with management and confidential staff to update the City's Management Compensation Plan. • Worked with management and labor groups to collaboratively update the City's Comprehensive Classification Plan. • Managed an increase in recruitment activity, including three executive recruitments which resulted in approximately $100,000 in savings. • Trained and developed new Human Resources staff. • Initiated training and implementation of NeoGOV for performance management. • Implemented a process to track employees that have completed Federal Emergency Management Agency (FEMA) required training. • Revitalized the City's Safe Driver Program to properly recognize employees' safe driving history. 63 Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: HUMAN RESOURCES R 2014-15 Humes Resources • Complete a citywide compensation study by lune 2015. (Provide Transparency 7o The Pubik Tor NI Government Transactions, Accountable and Responsive City Government) • Update personnel policies by preparing centralized personnel rules for City Council adoption, and make available electronically by lune 2015. (Provide TransparencyTo The Public For All Government Transactions. Accountable ordResponsive Ory Government/ • Update Administrative Guidelines, and make available electronkally by lune 2015. (Provide Transparency To The Public Fa All Government Transactions , Accountable and Responsive Cry Government) • Prepare and maintain a citywide training calendar for employee development and succession planning by lune 1015. (Foster An Organnatfonal Structure That Matches Aclivhy To Domande Accountobte and Responave Ciry Government) Emergency Management • Ensure Emergency Operations Center IEOC) staff who are responsible for specialized positions within an EOC (e.g. P101 receive specialized training to effectivety respond to any emergency by November 2014. (Minimize The Impact To tile, Property, And The Environment Fern Natural hazards And Emergency Situations, A Sole end Prepared Community) • Stock the city's primary and alternate EOC locations with the necessary forms, reference documents, folder, etc. to be properly prepared in the event of an emergency by November 2014. (Minimize The Impact To tile, Property, And The Environment Form Natural Hazards And Emergency Situations, A Sale and Prepared Community) • Hold one EOC table top/functional exercise to allow staff to become familiar with procedures, facilities, and systems used during an actual emergency by November 2014. (Minimize The Impar To Life, Property, And The Environment kwm Natural Hazards And Emergency Situations, A Sole and Prepared Community) • Inventory all emergency equipment (e.g. satellite phones, walkie-talkies, radios, etc.} and establish a test schedule to be properly prepared in the event of an emergency by November 2014. (Minimize The impact to Life, Property, And The Environment form Natural Hazards And Emergency Sltuanons, A sole and Prepored Community) 64 Annual Operating Budget Fiscal Year 2014-15 CITY MANAGER DIVISION/PROGRAM: HUMAN RESOURCES NTINU Risk Management • Update the City's Injury and Illness Prevention Program (IIPP) to provide and maintain a sate and healthful workplace for employees by November 2014. IMmimire The Impact To Life, Property, And The Environment Fonn Natural Hamids And EmergencySituatwns,A Scie and Prepared Community) • update the City's Driver Awareness Training Manual CO provideand maintain a safe and healthful workplace for employees by November 2014. (Minimize the Impact 10 Life, Property, Md The Environment Form Natural Hazards And Emergency Atuatlons,A Soft and %epored Community) • Update the City's Safety Policies and Procedures Manual to provide and maintain a safe and healthful workplace for employees by November 2014. (Minimize The Impact To Life, Property, And The Environment Farm Natural Hazards And Emergency Situahons, A Safe and Prepared Community) Five -Year long Term Goal Foster An Organizational Structure That Matches Activity To Demand Performance Measures FY 2012.13 Target FY 2012.13 Actuals PY 201344 Target FY 2014.15 Target Five - Year Target Percentage of management trained to utilize NeoGOV to N/A WA N/A 100% WA manage recruitment, selection, and performance management Provide Transparency To Percentage of transition of The Public For All performance evaluations for Government Transactions management and confidential staff to electronic format (i.e. NeoGOV) 65 N/A N/A N/A 100;6 N/A 61`1"47257' Annual Operating Budget Fiscal Year 2014-15 CITY CLERK The mission of the City Clerk's Department is to serve as the Clerk to the Temecula City Council by managing, disseminating and maintaining the public records of the City Council; maintaining custody of the City Seal; authenticating official papers and instruments requiring certification; providing technical and clerical services for meetings; keeping all ordinances, resolutions, rules, and regulations for all city agencies; and conducting all elections for the City of Temecula in accordance with the City Municipal Code and the laws of the State. ORGANIZATIONAL CHAR MEETINGS AND ELECTIONS RECORDS MANAGEMENT r � Council / Commission Support r � 1 Elections and Fair Political Practices Commission (FPPC) Filings \ t / Legislative History ( Agenda Process 1 1 Contracts / Agreements Process 66 Public Records Requests CDocument Scanning Annual Operating Budget Fiscal Year 2014-15 CITY CLERK Program: Ote Ckr. Capendiure Summav Funding Source: Actual FY 2012-13 pttsonnd $ 667,538 Operations & Maintenance $ 331,734 Total $ 999.272 General fund audited FY 2013-14 $ 705,157 321.339 $ L026A96 &squealed FY2014-1S $change %CLSKe 5 705,784 S 627 0.1% 412341 91.002 28.3% $ 1.116225 $ 31,629 89% Authorized PenennelAlletellen 2013-14 Msew[ Administrative Assistant Adminlswad ye Assistant 1Confdm0aI) City Clerk OMmSpaiallit Records Manager Total 0.00 200 100 3.00 1.00 Changes 100 -1.00 000 0.00 0.00 Proposed 2014-25 unfunded 1.00 0.00 100 3.00 1.00 0.00 0.00 0.00 0.00 0.00 600 000 600 000 67 CITY CLERK Annual Operating Budget Fiscal Year 2014-15 DIVISION/PROGRAM: MEETINGS AND ELECTIONS • • Provide City Council support by writing proclamations and presentations, managing citywide electronic City Council agenda process and meeting noticing requirements. maintaining legislative history, managing the filing of contracts and agreements, resolutions, ordinances, minutes, document recordings, and providing Information to the public. • Provide City Commission support by filling commission positions and advertising for openings. • Conduct all municipal elections. including Measures for Initiative (or Referendum Petitions), and participate and Initiate voter outreach programs, 35 well as collect, review, and manage all campaign filing toms. • Regularly update the City of Temecula Municipal Code and ensure it is available to all citizens through the city's website. • Work with the Fair Political Practices Commission to ensure all City Council members, employees. committee members, and candidates are In compliance with reporting requirements • Continued to make available all statements of Economic Interest Campaign Finance Disclosure Forms for City Council members on the city's website. • Prepared and completed a comprehensive list of city owned properties (on file In the City Clerk's Mee). • Fully implemented technology for more efficient digital distribution of agenda and agenda materials for City Council, staff, and the public. • Onsite FPPC training for candidates and treasurers for Temecula and neighboring cities Involved in the November election by August 2014. (Promote Community involvement. Accountable ond Responsive Ory Government) • Continue to develop written procedures and guidelines for recognizing community groups, non-profit organizations, and individual citizens for their contributions to the city by November 2014. (Maintain Owe tali Sound Fnca1 Policies To Enwre tong Term Solvency, Accountabk ond Responsive Ory Government) 68 61`1"47257' Annual Operating Budget Fiscal Year 2014-15 CITY CLERK DIVISION/PROGRAM: MEETINGS AND ELECTIONS ERFORMANCE'MEA:SURESFOR=FISCAL YEAR 2014-1 Five -Year Long Term Goal Foster An Organizational Structure That Aligns Resources With Demands Foster An Organizational Structure That Aligns Resources With Demands Foster An Organizational Structure That Aligns Resources With Demands Foster An Organizational Structure That Aligns Resources With Demands Foster An Organizational Structure That Aligns Resources With Demands Foster An Organizational Structure That Aligns Resources With Demands Foster An Organizational Structure That Aligns Resources With Demands Performance Measures FY 2012-13 Target FY 2012-13 Actuals FY FY Five - 2013 -14 2014-15 Year Target Target Target Percentage of agendas delivered electronically to City Council, staff and members of the public Percentage of minutes approved at regularly scheduled City Council meetings with a 98% accuracy level (no amendments) Percentage of City Council Agendas delivered and posted 96 hours prior to meeting (72 hours required by law) Percentage of cross training in departmental duties to provide consistent coverage and workflow of department functions Number of claims processed N/A N/A 95% 95% 95% 95% 80% 95% 100% 95% 95% 95% 99% 99% 99% N/A N/A N/A 50% 95% N/A N/A N/A 35 35 N/A N/A 85 85 N/A N/A 335 335 Number of documents N/A recorded Number of contracts/ N/A agreements processed 69 6244'4725P2" Annual Operating Budget Fiscal Year 2014-15 CITY CLERK DIVISION/PROGRAM: RECORDS MANAGEMENT • Provide open access to complete and accurate public documents for both internal and external customers. • Manage and track all public records requests, as well as provide archiving, retrieval and researching of all city records. • Manage and update the City Council adopted City Records Retention Policy and the citywide Temecula Unified Function Filing System (TUFF). • Manage the Records Retention Schedule to ensure the scheduled destruction of records that have reached their destruction date, thus reducing storage costs. CCQMPLISHMENTS FOR FISrCAL,YEAR X2013,14 • Implemented WebQA Records Request Tracking Software to better maintain an audit trail of activities of and provide search abilities on frequent and previous requests. • Relocated the city's records storage to a city owned facility. • Replaced two desktop scanners to improve scanning efficiency. • Processed and completed over 650 Public Records Act Requests. • Provided immediate assistance to telephone inquiries from the public and support for interdepartmental time sensitive projects. • Draft procedures for Electronic Document Management System (EDMS) policy including submittal of large scale maps in digital format. • Developed step by step procedures for Web Link searches and RS Web users. • Successfully trained interns in records process and departmental procedures. • Assisted library staff and public in the utilization of microfiche equipment. 70 CITY CLERK Annual Operating Budget Fiscal Year 2014-15 DIVISION/PROGRAM: RECORDS MANGEMENT t ... • Streamline public walk -In records request submittal process by December 2014. (Provide Highly functional And Sustainable City facilities And Infrastructure, Accountebie end Responsive CityGowmment) • Finalize the Electronic Document Management System (EDMS) policy by lune 2015. (Maintain Overall Sound Fiscal Facies To Ensure Long Term Solvency, Accountableand Responsive City Government) • Amend and update the city's retention schedule by lune 2015. (Maintain Overall Sound Fatal Policies To Ensure Long Term SoMincy, 4ccountaalr and Responsive City Govemnwnrl Five -Year Long Tenn Goal Foster An Organizational Structure That Aligns Resources With Demands Performance Measures FY FY 2012-13 2012-13 Target Actuals Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Number of archived boxes scanned and quality checked Percentage of response to Pudic Records Act requests within 10 -day legal requirement 200 245 FY FY 2013-14 2014-15 Target Target 250 750 Five - Year Target 300 100% 99% 100% 100% 100% Number of Public Records Act N/A N/A requests processed Provide Transparency To Number of subpoenas N/A N/A The Public For All processed Government Transactions Foster An Organizational Structure That Aligns Resources With Demands Percentage of cross training In departmental duties to provide consistent coverage and workflow of department functions 71 N/A N/A N/A 775 775 N/A 10 10 N/A 5O% 95% "4"724/' Annual Operating Budget Fiscal Year 2014-15 CITY ATTORNEY 1VfrSStO_N_„ The mission of the City Attorney's Office is to provide quality, timely, and cost-effective legal analysis, opinion, and advice to the City's elected officials, departments, appointed commissions and boards on a broad range of legal, administrative, legislative, and procedural matters, including application of constitutional, statutory, administrative, and local government law. The City Attorney's Office strives to effectively provide timely research, analysis, evaluation, and drafting of legal and other documents necessary to the accomplishment of the city's municipal functions and goals. The City Attorney's mission includes representation of the city in judicial, administrative, and appellate proceedings in an efficient and cost-effective manner. CITY ATTORNEY Peter M. Thorson CITY COUNCIL 1 CITY MANAGER Aaron Adams 72 Annual Operating Budget Fiscal Year 2014-15 Program: Cay Attorney bpendkure Sunman Operations & Maintenance Total CITY ATTORNEY Funding Source: Actual FY 2012.13 $ 820.040 $ 820,040 Grretal Fund Budgeted Requested FY 201314 N 201945 ; Cline%Change $ 191.304 S 791.300 $ - 0.02± 5 741,300 $ 791.300 $ - 0.014 • Serves as legal advisor to the City Council, City Manager, and the various city departments, Commissions, Commllees, and Boards. • Prepares and approves the majority of proposed city ordinances, resolutions, contracts, and other legal documents. • Represents the City of Temecula in all lineation. • Provided sound legal counsel to the City Councd, City Manager, City Staff, Commissions, Committees, and Boards on matters concerning the city and administration of city policy, • Rendered legal advice to Gty Council and Gty Staff on city matters in a manner that permitted timely and appropriate action. • Reviewed and advised City Staff on court decisions and laws that affect city operations. • Advised and represented the city on /Ideation matters. • Provide sound legal counsel 10 the City Council, City Manager, City Staff, Commissions, Committees, and Boards on matters concerning the city and administration of city policy by lune 2015. (Provide transparency To The Public For All Government Transactions, Accountobfe and Responsive Cfty GOvermment) • Render legal advice to City Council and City Staff on city matters in a manner that permits timely and appropriate action by June 2015. (Provide Transparency To The Public For All Government Transections, Atmuntobk and Responsive CityGovenunenr) • Review and advise city staff on court decisions and laws that affect city operations by June 2013. (Provide transparency To The Public for All Government Transacdons,ACmwitabk and Responsible City Government) • Advise and represent the city on litigation matters by June 2015. (Provide transparent to the Public For All Government T,amacnons,Accountabk and Respenske Oty Government) • Review ordinances, resolutions, contracts and agreements by June 2015. (Provide Transparency To The Public For All Government Transactions. Arm inmWr and Responsive City Government) 73 FINANCE Annual Operating Budget Fiscal Year 2014-15 Fr - MISSION Primary responsibilities of the Finance Department include cash and investment management, financial reporting, coordination and preparation of the Annual Operating Budget and Capital Improvement Program, internal audit, payroll, accounts receivable, financial oversight, business licensing, purchasing and contracting, financial management of Police, Animal Control and Fire contracts, and administration of all city funds and accounts. l FINANCE DIRECTOR Jennifer Hennessy FINANCE SUPPORT SERVICES i Procurement 1 1 Debt Administration • 1/ 1 h General Ledger Five Year Forecasting Maintenance e 1 1 BUDGETING Operating Capital Animal Control Contract Administration � Police�� Contract Administration i FINANCIAL REPORTING Accounts Payable 1 r Accounts �1 I` Receivable 74 C Annual Reports J REVENUE MANAGEMENT • Treasury and Investmen•ts:; Business License and Cashier Grants Administration Annual Operating Budget Fiscal Year 2014-15 FINANCE Program: Stratewt( Budgeimp and Operations gltpand'cure Summary Personnel Operations & Maintenance Total Program: gnnnce Expenditure Summary Perconnd Opera Bons & Maintenance Total Program: Animal Cont,ot Fapendhure Summary Operations & Maintenance Total Funding Source: Actual FY 2012-13 $ 732,286 177J9d 5 910,070 General Lund Budgeted Requested FY 2013.14 FY 2014-15 $ Change %ORPIig $ • 5 • $ 00% 0.0% 5 5 5 Funding Source: General Fund Actual Budgeted Requested FY 201243 FY 2013.14 FY 201415 S Chan& $ 945,655 $ 2,690,80 5 1492326 $ 2376 343378 622341 599 534 123 4071 0.0% 0.2% -33% $ 1,2119333 $ 2.313.191 5 2.292.360 $ 1203311 43% funding Source: Actual FY 201213 $ 462.585 $ 462,585 Geneol Fund Budgeted FY 2013.14 $ 477,781 Requested FY 2014-1S $ Change 5 464,491 $ 113290) -23% %Chale $ 477281 $ 464A97 $ 113290) *23% Personnel Allocation 11P:W1.0 AOmnlstrat ee Assistant Accountant 1Confidcntial ) kmundng Assistant &counting Manager Accounting Specialise Accounting Specialist - Pawoll Business UcenseSpetlillst/Cashier Finance Director Purchasing Coordinator 11 Revenue Manager Senior OW Analyst Senior Management Analyst Total Authorized 2013.14 100 100 1.00 1.00 200 100 100 100 100 1.00 100 050 12.50 Ss— 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 75 Proposed 201415 Unfunded 100 000 100 000 100 000 100 000 200 000 100 0.00 100 000 100 000 100 000 100 000 100 000 0S0 0.00 1250 000 414"Y25/' Annual Operating Budget Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: FINANCE SUPPORT SERVICES SERVICES' • Review all city contracts and insurance certificates to ensure compliance with Public Contract Code and City Municipal Code. • Administer the city's purchasing process in accordance with the Temecula Municipal Code. • Review and pay all debt service invoices for all outstanding debt obligations. • Reimburse the city and developers for all costs related to eligible Community Facility District funded projects. • Complete all levy and disclosure reporting as required by bond covenants. • Provide contract administration, including the review and analysis of charges, for the Police, Fire, and Animal Services contracts for the city. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Completed bond calls for the Harveston Community Facilities District and John Warner Assessment District in September 2013. • Initiated the process to implement the use of Procurement Cards citywide, including the analysis necessary to determine the appropriate internal control parameters to establish for the Procurement Card system. • Completed an analysis of the potential refinancing of the outstanding redevelopment bond issuances, and determined it was not financially beneficial to refinance given current market conditions. 76 A(�'/ r Annual Operating Budget Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: FINANCE SUPPORT SERVICES • Implement the use of Procurement Cards citywide by December 2014. (Provide Transparency To The Public For All Government Transactions, Accountable andResponove CNy GovanmentJ • Oversee the update of the Replacement Schedules for Information Technology and Vehicles & Equipment by March 2015. (Foster An Organizational Structure Ihat aligns Resources With Denunds,Accountable and Responsive Ory Government) • Work with consultant to develop a Cost Allocation Plan related to the City's Administrative functions by lune 2015. (Maintain Overall Sound Fil al Polities To Ensure Long Term Solvency, Accounmbk and Responsive City Government) • Assist in the update of a Fee Study for Development Permit Fees and impact Fees by lune 2015. (Foster An Organizational Structure That nays Resources Wah Demands, Accountable and Responsive City Government) • Apply for the city's first Achievement of Excellence in Purchasing Award by lune 2015. (Provide Transparency To The Public ror MI Government Transactions, Attountobk and Responsive City Government) • Analyze outstanding bond issuance for potential refinancing or bond calls by June 2015. (Maintain Overall Sound Fiscal Policies To Ensure long Term Solvency, Accountubfe and Responsive City Government) Five -Year long Term Goal FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Maintain Overall Sound Purchase orders processed 2072 2200 2000 2000 1800 Fiscal Policies Maintain Overall Sound Bids processed online 51 60 75 80 80 FISCai Policies Maintain Overall Sound Purchase orders processed 100% 100% 100% 100% 10014 Fiscal Policies within two days 77 i(C/ Annual Operating Budget �26R Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: BUDGETING • • Oversee the citywide coordination of the Oty's Annual Operating Budget, Capital Improvement Program, and Five Year Forecast Budgets. • Prepare all published documents related to the Annual Operating Budget and Capital Improvement Program. • Prepare Fire, Police and Animal Control Operating Budgets. • Coordinate the documentation of all Performance Measures and Objectives throughout City Departments. • Assist Department Directors and Analysts in the preparation and analysis of their respective Operating and Capital Budgets. • Coordinated with all city departments to prepare a balanced budget and five year budget projection. • Received the "Excellence in Budgeting" award Irons both the Government Finance Officers' Association IGFOA) and the "Distinguished Budget Presentation" award from the CaIdomia Society of Municipal Finance Directors ICSMFOI. • Assisted the City Manager in the development of proposed Budget Policies for the ensuing fiscal year's budget, to better provide for the long-term fiscal sustainability of the city. 78 c""1/257' Annual Operating Budget Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: BUDGETING .ORIECT.IVES FOR DISCAL YEAR 04 ''�'a.5?a�s�..:'�T�a. YEAR. 2�.d:&1-15aM1.ha:d�'�v:hu.:. •. • Create a budget preparation workbook to assist departments with budget preparation guidelines, tips and procedures by December 2014. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Research methods for budget preparation utilizing existing Eden budgeting by December 2014. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Streamline budget production process by consolidating the number of reports and publications by May 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) PERFORMANCE MEASURES FOR FISCAL YEAR 2014-15 Five -Year Long Term Goal FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Maintain Overall Sound GFOA Award Winning Annual 1 1 1 1 1 Fiscal Policies Operating Budget Maintain Overall Sound CSMFO Award Winning 1 1 1 1 1 Fiscal Policies Annual Operating Budget Maintain Overall Sound CSMFO Award Winning 1 1 1 1 1 Fiscal Policies Capital Improvement Program 79 1C—a;(4-7 (C/ r Annual Operating Budget Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: FINANCIAL REPORTING • prepare Comprehensive Annual financial Report, State Reports and Quarterly financials. • Process Biweekly Payroll and yeady W-2 reporting. • Prepare weekly checks for vendor payments and yearly 1099 Filing, • Maintain and update general ledger accounts for budget preparation and financial reports. • Received the Certificate of Achievement for Excellence in Financial Reporting on the City's Fiscal Year 2012-13 Comprehensive Annual Financial Report. • Submitted the Comprehensive Mnual Financial Reporting (CAFR) for fiscal year ending lune 30, 2013 to Government finance Officers Associanon (GFOA) for participation In Its Awards Program. • Prepared various annual required state reports such as the Mnual State Controller's Report for the City of Temecula, Temecula Community Services District (TLSO), and the Mnual Street Report. • Facilitated numerous annual audits such as the City's Annual Audit, the Riverside County Transportation Commission (RCTC) Measure A Audit, The Western Riverside Council of Governments (WRCOG) Transportation Uniform Mitigation Fee (TUMF) Audit. • Prepared Quarterly Financial Statements for ngoing oversight and review by City Council. • Provided Payroll training to all new employees. 80 Annual Operating Budget Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: FINANCIAL REPORTING • Update Accounts Payable procedures to document Procurement Card process as It relates to AJP by December 2015. (Provide Transparency To The Public For All Government Transactions, Accountable and Responsve City Government) • Assist in the development of a Cost Allocation Plan by June 2015. (Foster An Organizational Suuctwe That Arigns Resources With Demands. Amounlobk and Responsive City Government) • Research Eden's capabilities t0 automate Accounts Payable. Budget and Payroll functions by June 2015. (Foster M Organizational Structure That Mans Resources with Demands,Accountobie ondResponsive Oy Government) Five -Year Long Term Goal FY FY FY Performance Measures 2012-13 2012-13 2013-14 Target Actuals Target Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions GFOA Award Winning CAF R documents prepared with Unqualified Opinions State reports prepared 1 1 1 6 6 6 Internal financial statements 12 12 12 prepared 81 FY 2014-15 Target 1 Five - Year Target 6 6 12 12 i(�'/�r Annual Operating Budget �2��j R Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: REVENUE MANAGEMENT • Manage and develop annual and five year revenue estimates for city funds and programs. provide oversight of city's internal controls and manage annual audit requirements. • Manage the issuance and renewal of business licenses for businesses operating within the city limits. • In accordance with Investment Policy, manage cash and investments focusing on safety and liquidity. as well as return on investment. • Served as the finance liaison on the Energov Software Integration team, dedicating many hours to data testing, report creation and migration to the new Energov and Tyler Cashiering Systems. • Assisted in the preparation of the Recognized Obligation Payment Schedule (ROPS) related to the former Redevelopment Agency. • Implemented a Business License Verification Process to ensure all vendors doing business with the city obtain a valid business Ikense. • Increased the efficiency of online Business License renewals by emailing renewal notifications and allowing for online payment options. 82 Annual Operating Budget Fiscal Year 2014-15 FINANCE DIVISION/PROGRAM: REVENUE MANAGEMENT • Complete implementation of Energov and Tyler Cashiering Software Systems by October 2014. (Foster An Organizational Structure that Aligns Resources With Demands,Accounrobk and Re,ponstve City Government) • Assist in the update of a citywide Fee Study by lune 2015. (Foster An Organizational Structure mat Aligns Resources With Oemanes,Accountobfe and Responsive OTT Government) Five -Year long Tenn Goal Performance Measures FY FY FY FY Five - 2012 -13 2012.13 2013-14 2014.15 Year Target Actuals Target Target Target Create A Business Friendly Regulatory Environment Create A Business Friendly Regulatory Environment Provide Transparency To The Public For All Government Transactions Number of business license issued Number of on4lne business license renewals Monthly Treasurer's Report completed and distributed within 30 days of month-end 83 8000 8500 8500 8500 8500 1100 1800 1800 7000 2500 100% 100% 100% 100% 100% Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT Community Development is a multi -disciplinary department providing planning, development services, Community Development Block Grant (CDBG), and affordable housing to citizens, elected officials, appointed boards, commissions, and city departments. The department ensures that all development is consistent with the General Plan, and also Municipal and Building Codes. Community Development also ensures that the goals of the community are met, with regards to health, life safety, public welfare, and neighborhood preservation. The department also includes winding down redevelopment activities through the Successor Agency to the Temecula Redevelopment Agency. ORGANIZATIONAL CHART [CURRENT PLANNING/ PERMIT CENTER l CURRENT PLANNING Development Review r Public Information / ) 1 CEOA Management DIRECTOR OF COMMUNITY DEVELOPMENT ARMANDO G. VILLA BUILDING AND SAFETY Inspection Services I` / Plan Review Processing Public Information CODE ENFORCEMENT 2 Nuisance Abatement Il Weed Abatement Sign Abatement LONG RANGE PLANNING ( General Plan I Zoning Ordinance.] Development J I CECQA Management 1 J l ) Grant Writing/ \ Abandoned Vehicle Administration Abatement \ 1 Community Engagement / Solid Waste & Recycling Administration J • Energy Conservation Programs 84 v ( COMMUNITY SARDA/HOUSING / \DEVELOPMENT BLOCK GRANT ROPSILRPMP I Affordable Housing Compliance J 1 Real Estate Acquisition and Disposition Grant Writing and Administration [Consolidated Plan Implementation J HUD Grant Administration and Compliance Sub.recipient Contract Administration II( Capital Projects Administration Community Engagement ADMINISTRATION Operating Budget] JCIP Budget i I Procurement and Contract Administration Personnel ti Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT :,EXPENQ.IIU.RES BY Program: Planning Expenditure Summary Personnel Operations & Maintenance Total Program: Building and Safety Expenditure Summary Personnel Operations & Maintenance Total Program: Affordable Housing Expenditure Summary Personnel Operations & Maintenance Total Program: CDBG Expenditure Summary Personnel Operations & Maintenance Operating Transfer Out Total Funding Source: Actual FY 2012-13 $ 1,045,190 574,850 $ 1,620,040 Funding Source: Actual FY 2012-13 $ 1,397,084 527,478 $ 1,924,562 Funding Source: Actual FY 2012-13 $ 353,884 183,116 $ 537,000 Funding Source: Actual FY 2012-13 $ 78,491 73,341 291,234 $ 443,066 General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 1,382,039 $ 1,063,007 $ (319,032) -23.1% 684,417 885,204 200 787 29.3% $ 2,066,456 $ 1,948,211 $ (118,245) -5.7% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 1,260,054 $ 1,706,641 $ 446,587 35.4% 596,249 592,168 (4,081) -0.7% $ 1,856,303 $ 2,298,809 $ 442,506 23.8% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 317,760 $ 280,056 $ (37,704) -11.9% 244,464 200,887 (43,577) -17.8% $ 562,224 $ 480,943 $ (81,281) -14.5% Intergovernmental Revenue Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 93,439 $ 107,437 $ 13,998 15.0% 81,606 123,665 42,059 51.5% 1,724,347 635,032 (1,089,315) 0.0% $ 1,899,392 $ 866,134 $(1,033,258) -54.4% 85 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT oN.Na Personnel Allocation Authorized 2013-14 PLANNING Administrative Assistant 0.50 Assistant Planner 1.00 Associate Planner 1.50 Community Development Director 0.50 Community Development Technician 3.00 Development Processing Coordinator 1.00 Senior Management Analyst 1.00 Senior Planner 1.25 Total 9.75 Changes 0.00 0.00 0.25 0.00 -2.25 -0.75 -0.50 0.00 -3.25 Proposed 2014-15 Unfunded 0.50 0.00 1.00 0.00 1.75 0.00 0.50 0.00 0.75 0.00 0.25 0.00 0.50 0.00 1.25 0.00 6.50 0.00 BUILDING AND SAFETY Administrative Assistant 0.50 0.00 0.50 0.00 Building Inspector II 4.00 0.00 4.00 0.00 Building Official 1.00 0.00 1.00 0.00 Code Enforcement Officer I 2.00 0.00 2.00 0.00 Code Enforcement Officer II 1.00 0.00 1.00 0.00 Community Development Director 0.25 0.00 0.25 0.00 Community Development Technician 0.00 2.25 2.25 0.00 Development Processing Coordinator 0.00 0.75 0.75 0.00 Office Specialist 2.00 0.00 2.00 0.00 Senior Management Analyst 0.00 0.50 0.50 0.00 Total 10.75 3.50 14.25 0.00 AFFORDABLE HOUSING Associate Planner 1.05 -0.40 0.65 0.00 Community Development Director 0.25 0.00 0.25 0.00 Senior Planner 0.75 0.00 0.75 0.00 Total 2.05 -0.40 1.65 0.00 CDBG Associate Planner 0.70 0.15 0.85 0.00 Total 0.70 0.15 0.85 0.00 Grand Total 23.25 0.00 23.25 0.00 86 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: CURRENT PLANNING/PERMIT CENTER • Provide development and environmental review services for development projects. • Provide planning related analysis and recommendations to Planning Commission and City Council for issues related to development applications. • Process building permits, including initial application, plan check, issuance, and records retention. • Guide and educate customers on building permit requirements, and the residential development code to ensure code compliance and a seamless permitting process for the applicants. • Successfully processed and issued over 2,900 building permits including over 300 dwelling units. • Processed all final building permits and plans for records retention within 30 days of completion. • Processed permits for the construction and opening of a new Mercedes-Benz Dealership. • Processed permits for the construction and opening of Temecula Valley Hospital. • Processed permits for the opening or relocation of new restaurants including Karl Strauss, Garage Brewing Company, EAT (Extraordinary Artisan Table), Habit Burger, Jersey Mike's, Annie's Cafe, and Luke's Restaurant. • Processed permits for approximately 95,000 square feet of medical office space. • Processed all final building permits for commercial developments such as the Truax Building, Front Street Plaza, and the expansion for the Toyota Dealership. • Issued building permits for the construction of several residential projects including Emery II at Harveston, Belle Maison, Villages at Paseo del Sol, and Bel Vista • Entered into an Entitlement Processing Agreement with Ambient Communities to process extensive land use entitlements for Altair, located west of Old Town, including General Plan Amendment, Specific Plan, Subdivision Maps, Development Agreement, and Environmental Impact Report. • Completed testing phase for the implementation of the new permitting software, EnerGov. 87 • Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: CURRENT PLANNING/PERMIT CENTER • Work with Information Technology to complete implementadon of EnerGov by September 2014. (Provide Transparency To The Public Fee All Government Transecflons, Accountable and Responsivethy Government) • Continue to work with Information Technology to update the Permit Center Website to include all handouts for the public by September 2014, (Provide Transparency To The Public For All Government Transactions, Accountable and Responsive City Government) • Train all department employees on new permitting software, Enef6ov by September 2014. (Provide Transparency To The Public For All Government transactions, Accountable and Responsive Cny Government) • Create an online process for selected permits in conjunction with the new permitting software by March 2015. (Provide Transparency To The Public For All Government Transactans, Accountable And Responsive City Government) • Process and issue up to 400 building permits for single family residential units in the Roripaugh Panhandle by March 2015. IPramote A lobs/abusing Balance, Fronamfc Prosperity/ Five -Year Long Term Goal Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For NI Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transacilons FY Performance Measures 2012-13 Target Percentage of all customer requests N/A responded to within 24 hours Percentage of Development Plan applications processed within 9 months Percentage of Major Conditional Use Pemdt applications processed within 12 months Percentage of Major Modification applications processed within 3 months Percentage of Notice of Exemption filings sent to the Riverside County Recorder within 3 business days of project approval for CEGA exempt projects 88 N/A N/A N/A N/A FY 2012-13 Actuals N/A FY 2013.14 Target N/A FY Five - 2014 -15 Year Target Target 100% 100% N/A N/A 85% 85% N/A N/A 90% 90% N/A N/A 85% 85% N/A N/A 100'b 100% Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: CURRENT PLANNING/PERMIT CENTER Five -Year Long Term Goal Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Performance Measures FY 2012-13 Target FY 2012-13 Actuals FY FY Five - 2013 -14 2014-15 Year Target Target Target Percentage of Notice of Determination filings sent to the Riverside County Recorder within 3 business days of project approval for projects requiring a Negative Declaration, Mitigated Negative Declaration, or Environmental Impact Report Percentage of applicants receiving approval letter and Conditions of Approval within 3 business days of project approval Percentage of Building Department plan checks completed within 12 business days for first submittals and within 7 business days for subsequent submittals Percentage of Land Development plan checks completed within 15 business days for first submittals and within 10 business days for subsequent submittals 89 N/A N/A N/A 100% 100% N/A N/A N/A 100% 100% N/A N/A N/A 100% 100% N/A N/A N/A 100% 100% Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: BUILDING AND SAFETY • Promote life, health, and fire safety standards adopted through California Building Codes. • Provide plans examination and building inspections to applicants seeking to improve their property. • Facilitate timely and efficient plan check and permitting services for businesses, residents, and developers, allowing customers to handle development services in one convenient location. • Completed testing and training phases for the Implementation of new permitting software, EnerGov. • Completed the update of all permit center handouts to reflect 2013 changes to California Building Code. • Performed approximately 23,000 building inspections, or 1,900 Inspections per month. • Adopted and Implemented the 7013 California Building Codes. • Increased public awareness of new California Building Codes through developer forum. • Complete implementation of EnerGov software and hardware including Imvehlcle computers and permit tracking by September 2014. (Provide transparency 10 the Public For All Government Gansacvons, Accountable and ResponAve Oty Government) • Reduce average inspection wait time to 48 hours by lune 2015. (Foster An Organizational Suucture that Aligns Resources With Demands, Accountable cud Responsive Gry Government) • Coordinate training with permit techniwns for the 2013 construction code changes by lune 2015. (Minimire The Impact To life, Property, Md the Enwonment From Natural Hazards And Emergency Snuations.A Sole and Prepared Community) • Reduce the average number of Inspections to approximately 23 per person per day, to conform to industry standards by lune 2015. (Foster M Orpnirational Structure That Aligns Resources With Remands,Accounroble antl Responsive OcyGovemmenrl • Increase public awareness and educate developers on changes to the California Building Code by holding one developer workshop by lune 2015. (Promote Community Involvement. Acrounmbk and Resp nsW Oty Government) • Develop and Implement a policy on ground mount solar panels by lune 2015. (Provide Transparency To The Public For All Government Transactions, Accountable and Responsive City Government) 90 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: BUILDING AND SAFETY Five -Year Long Term Goal Provide Transparency To The Public For All Government Transactions Foster An Organizational Structure That Aligns Resources With Demands Performance Measures FY FY FY 2012-13 2012-13 2013-14 Target Actuals Target FY Five - 2014 -15 Year Target Target Provide Transparency To The Public For All Government Transactions Foster An Organizational Structure That Aligns Resources With Demands Reduction in the amount of time to complete photo -voltaic plan checks Number of inspections per person, per day Number of workshops provided for active developers in the City Length of time customers must wait for next available inspection 91 N/A N/A N/A N/A N/A N/A N/A N/A N/A 24 48 hours hours N/A 23 per 20 per person person /day /day 3 1 7 N/A 48 24 hours hours Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: CODE ENFORCEMENT • Provide commercial and residential neighborhood preservation to ensure a high quality standard of living and sustainability in communities. • Identify substandard housing to promote life, health, and safety standards. • Installed DMV software, enabling more proactive efforts in the Abandoned Vehicle Abatement program. • Conducted and resolved over 1,100 code cases and removed over 6,000 Illegal signs from the public right of way. • Develop new, efficient citation Issuance process for tner6sov by September 2014. (Provide Transparency To The Public for All Government Transactions, Accountable one Responsive OryGovemmenr) • increase public awareness of nuisance and weed abatement issues by providing more public information on website and brochures by January 2015. (Minimize The Impact To Lite, Property, And The Environment From Natural Hazards And Emergency Situations, A Sole and Prepared Community) • Decrease the number of non-operable vehicles In the city with implementation of DMV software by lune 2015. (Minimize the Impact to Life. Property, And rhe Environment From Natural Hazards And Emergency Situations, A Sofa and Prepared Community) • Hold an Americans with Disabilities Act (ADA) compliance workshop for local developers and business owners June 2015. (Minimae The Impact Te the, Properly, And The Environment From Natural Hazards And Emergency Situatlons,A Safe and Prepared Community) 92 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: CODE ENFORCEMENT ERFORMANCE MEASURES FOR FISCAL YEAR 2014-1 Five -Year Long Term Goal Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Provide Transparency To The Public For All Government Transactions Performance Measures FY 2012-13 Target FY 2012-13 Actuals FY FY Five - 2013 -14 2014-15 Year Target Target Target Minimize The Impact To Life, Property, And The Environment From Natural Hazards And Emergency Situations Continue To Aggressively Mitigate Graffiti And Vandalism Minimize The Impact To Life, Property, And The Environment From Natural Hazards And Emergency Situations Number of brochures created for common code violations, in order to create public awareness Percentage reduction of number of weed abatement cases Number of workshops provided for active developers and business owners in the city Percentage of inquiries followed up within 24 hours Percentage of weed abatement cases successfully resolved prior to placing a lien on the property Number of hours for turnaround time for graffiti abatement Percentage of code cases that are resolved and closed within 3 weeks 93 N/A N/A N/A 2 6 N/A N/A N/A 15% 25% N/A N/A N/A N/A N/A N/A 3 1 5 N/A 100% 100% N/A 95% 95% N/A N/A N/A 48 24 N/A N/A N/A 75% 90% criasc Annual Operating Budget Fiscal Year 201415 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: LONG RANGE PLANNING • Provide environmental review services for future development projects. • Provide oversight. analysis, and implementation of the goals of the City's General Plan, to ensure consistency with the objectives of the City Council, the community, and economic trends, as the community matures. • Conduct legislative analysis and impkmentation to maintain compliance with all applicable state and federal laws. • Provide planning related analysis and recommendations to the community, city staff, City Commissions and City Council for issues related to current and future development. • Engage in all planning processes regarding future development of the city and region. • Administer soled waste agreement to ensure effluent solid waste removal and recycling • Completed and certified the 2014.2021 Housing Elements by the State of California Department of Housing and Community Development. • Conducted six steering committee meeting series for Uptown Jefferson Specific Wan. • Conducted a Developer Focus Group for Uptown Jefferson Specific Plan. • Completed the Housing Element Housing Programs Annual Progress Report IAPR). • Applied for and received Housing Related Parks Grant. • Completed Phase 1 of the MulD-Use Traits and Bikeways Master Plan Update, including three public workshops, community survey, and creation of the website http://HikeBikeTemecula.org, • Coordinated two household hazardous waste events and two citywide cleanups with CR&R. • Completed a Municipal Code update, clarifying the Zoning Code and several other policy changes. 94 ,gY 5 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: LONG RANGE PLANNING • Complete and adopt the Uptown Jefferson Specific Plan by December 2014. (Create A Business Friendly Regulatory Environment, Economic Prosperity) • Adopt an Affordable Housing Overlay in accordance with the Housing Element by January 2015. (Provide Housing For All Income Types In The Community, A Healthy and Livable City) • Complete Phase II of the Multi -Use Trails and Bikeways Master Plan by March 2015. (Connect The City Through A Series Of Trails And Walkways, Transportation Mobility and Connectivity) • Complete the Housing Element Annual Progress Report by April 2015. (Provide Housing For All Income Types In The Community, A Healthy and Livable City) • Coordinate with Public Works to stripe 5 miles of bike lanes in the city by June 2015. (Connect The City Through A Series Of Trails And Walkways, Transportation Mobility and Connectivity) Five -Year Long Term Goal Promote A "Walkable" Community FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target N/A N/A N/A 1 2 Provide Housing For All Income Types In The Community Connect The City Through A Series Of Trails And Walkways Maintain Overall Sound Fiscal Policies To Ensure Long Term Solvency Number of form based codes developed and adopted Percentage of Housing Element Programs completed Number of miles of bike lanes striped Number of grants applied for each year 95 N/A N/A N/A N/A N/A 1 5 7 5 20 N/A N/A N/A 2 10 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: SARDA/HOUSING • Provide affordable housing services and programs to assist residents who qualify based on need. • Administer the affordable housing compliance program to ensure compliance at all affordable housing developments monitored by the city. • Identify, negotiate, and enter Into funding agreements for the construction of affordable housing units. • Administer the Successor Agency to the Temecula Redevelopment Agency (SARDA) to wind down the obli- gations of the former Temecula Redevelopment Agency. • Continued to monitor all affordable housing developments for compliance with contractual obligations. • Successfully funded the Front Street Plaza development consisting of 23 affordable housing units. • Continued to successfully administer the wind -down functions of the former Temecula Redevelopment Agency. • Completed the Long Range Property Management Plan, which was certfied by the State Department of Finance. • Completed the bi-annual Recognized Obligation Payment Schedules, approved by the State Department of Finance. • Completed the State Controller's Office audit with zero findings. 96 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: SARDA/HOUSING • Enter into an exclusive negotlating agreement with a developer for the development of the Town Square Marketplace by October 2014. (Promote And Encourage Mixed Use Intel Developments Along Major rransportanon Corr/dors, A SustaMobre CRY) • Enter into a development agreement with a developer for the development of the Town Square Marketplace by June 2015. (Promote And Encourage Maxed Use !Mill Developments Along Major Transportation Corridors.A Sastainetbk City! • Transfer all real property assets per the tong Range Property Management Plan by lune 2015. (Provide Transparency To The Pubbc For All Government Transactions, Accountobk Did Responsive G'rydovemmenr) • Implement all requirements of Senate Bill 341 as they relate to the Housing Successor Agency by June 2015. (Provide Transparency To The Public For All Government Transactions, Attountobk and Responsive City Government) • Release a Request for lnterest for the use of available Affordable Housing Tax Allocation Bond proceeds by lune 2015. (Provide Housing For All Income Types In The Community, A Healthy and Livable City) • Enter into an agreement with a nonprofit organization for the utilization of funds set aside for supportive housing by lune 2015. (Provide (lousing For AR Income Types In The Community, A healthy and Uvobk City) • Enter into a contract with a supportive housing partner by lune 2015. (Provide Housing For All Income types In The Community, Hcnhhy and Mabee City1 Fele-Year tong Term Goal Provide Housing For All Income Types In The Community Provide Housing For All Income Types In The Community Performance Measures FY FY FY 2012-13 2012-13 2013.14 Target Actuals Target Number of agreements with an affordable housing developer for the use of available Tax Allocation Bond proceeds Number of new affordable housing units created 97 1 1 1 64 64 23 FY 2014.15 Target 1 Five - Year Target 1 60 187 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT • Administer the Community Development Block Grant Program (CDBG) which provides funding for community based services and capital infrastructure projects. • Complete compliance and documentation requirements for the U.S. Depanment of Housing and Urban Development. • Implement the goals of the Federal Community Development Block Grant program - develop viable communities by providing decent housing, a suitable living emrironment, and opportunldes to expand economic opportunitles, principally for low- and moderate -Income persons. • Successfully completed the first Housing and Urban Development audit with zero findings. • Completed second year as an entitlement community for the CDBG program, receiving 5517,000. • Provided CDBG funding to eight social service agencies. • Provided funding for the Temecula Community Center renovabon, • Provided funding for the Sam Hicks Monument Park. • Completed the 2013 - 2014 CDBG Annual Acton Plan. • Complete funding for the renovation of the Temecula Community Center with CDBG funds by October 2014. (Promote High Quality Parks Md Recreational Programs And Cultural Services, Heolmyond uvobk COI • Fund the rehabilitation of the Sam Hicks Monument Park playground by lune 2015. (Promote High Quakty, Parks And Recreational Programs And Cultural Semites, Healthy and Dwbk City) • Fund five publk service providers by lune 2015. (Maintain A Sale And Family Oriented Environment, Jfealrhy and timbre OW • Seek funding for alfordable housing for adults with special needs by lune 2015. (Provide Housing For All Income Noes In The Community, Heoirhy and DvobFe Cltyl 98 ce/444,257.44 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: COMMUNITY DEVELOPMENT BLOCK GRANT R aRI A. CEAMEAS,URE ,1911, .St L EAR2014-15 Five -Year Long Term Goal Provide Housing For All Income Types In The Community Performance Measures FY FY FY FY 2012-13 2012-13 2013-14 2014-15 Target Actuals Target Target Five - Year Target Provide Transparency To The Public For All Government Transactions Number of contracts with a supportive housing partner Percentage of programs completed for the Five - Year Consolidated Plan 99 N/A N/A N/A 1 N/A N/A 1 N/A 80% 100% ""725..rm, Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: ADMINISTRATION ERViCES; • Review all department contracts to ensure compliance with public contract code and City Municipal Code and internal financial policies. • Manage department purchasing, contract administration and procurement. • Provide support to the Planning Commission and Old Town Local Review Board by managing and noticing agendas and reports. • Prepare Department Annual Operating Budget, Capital Improvement Program, and Five Year Forecast. • Provide external agencies with quarterly, monthly, and annual development and fee reports. • Liaison to Human Resources for personnel responsibilities such as recruitment and evaluations. • Completed the testing phase of EnerGov, a new permitting software. • Delivered and posted all Planning Commission agendas 72 hours prior to the meeting. • Prepared balanced department Annual Operating Budget and Capital Improvement Program. • Developed five year forecasts analyzing potential future development, revenues, and development impact fees. • Provided financial assistance for Inclement Weather Shelter. • Analyzed business processes for efficiency and effectiveness in association with the implementation of EnerGov. • Developed approximately 100 monthly, quarterly, and annual reports for local, county, state, and federal jurisdictions. 100 Annual Operating Budget Fiscal Year 2014-15 COMMUNITY DEVELOPMENT DIVISION/PROGRAM: ADMINISTRATION • Work with Information Technology to complete implementation of EnerGov by September 2014. (Provide Transparency to The Public For All Government Transactions, Accountable and Responsive City Government) • Train all department employees on new permitting software. EnesGov bySeptember 2014. (Provide Transparency To The Public For All Government Transactions. Atcountoble and Responshe City Government) • Develop approved environmental consultant list to improve efficiency of procurement process by December 2014.(Pmvide Transparcnry To Tho Public For All Gawartunrnt Transactions, Accountable ond Resyondvr Oty Government) • Goss (rain all administrative personnel by December 2014. (Foster M Orgamational Soucture That Aligns Resources With Demands, Accountable and Responsive City Government) • Prepare balanced department Annual Operating Budget and Capital Improvement Program by lune 2015. (Maintain Overall Sound Foul Policies To Ensure LongTerm Solvency, Accountobk and Responsive Ory Government) • Complete all employee evaluations within 30 days of the review period by June 2015 (Foster M Organisational 5tmctuse That Aligns Resources With Demands. Accountobk and Responsive OWGovernment) • Process all department invoices within 48 hours by lune 2015. (Maintain Overall Sound Fiscal Policies To Ensure tong Term Solvency, Accountobk ond Responsive Ory Government) Five -Year Long Term Goal Provide Transparency To The Public For AB Government Transactions Provide Transparency To The Public For All Government Transactions Foster And Organizational Structure That Aligns Resources With Demands FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013.14 2014-15 Year Target Actual, Target Target Target Percentage of reports completed on time for extemal agencies Percentage of all customer teaue$ts responded to within 29 hours Percentage of performance evaluations given within 30 days of the review period 101 N/A N/A N/A 100% 100% N/A N/A N/A 100% 100% N/A N/A N/A 100% 100% lrnk aterMRa) pedm111 M.t,dn r MH'J. 1.14SI tI Il WWenrre O1 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS The mission of the Public Works Department is to provide quality services that support the infrastructure demands of the Cly of Temecula and enhance the safety, welfare and aesthetic environment for the residents, businesses and visitors. This is accomplished through the development and maintenance of city streets, sidewalks, traffic systems, bike lanes, parks, buildings, trails and drainage facilities; professional engineering oversight of public and private Improvement projects; and Implementation of erosion/sediment controls and storm water quality measures. DIRECTOR OF PUBLIC WORKS / CITY ENGINEER Tom Garcia ENGINEERING LAN° DEVELOPMENT TRAFFIC ENGINEENNG gill EIS R11•011Fdrgiru 3141,110eX.C. f Iprrl Ton ant .rJ M.Y. Wradef. >Ymry ammawn CAPITAL PROJECTS AmAINISTMTION an Pnanpnan. M.n.P.a.n.aee n preen QUO. Apple -Yen W HmraYNw Mess rJ ass n Yepam ad PAM baM r ♦nnnn.nr M OOCrw4t IIN1rn.SeH TOPIC ALYmvltla 102 MAINTENANCE STRUT MAINTENANCE Muse eyrnm.1. Mli Mnm tnnNS Iliad ahem meet pewit N.nll (.110, finni [LAVJ.,6.di. r 1..0 Reef 'VANS t..mr god tan1tncy Sinks Maar* FACILITY MAINTENANCE Wrlary I4Nnovo nn and tat al toMi tuN (u410.11 H/,w O ul •Ivs. rots w ,nr twit. 0 (mutiny Respan. PARK AND LANDSCAPE MAIMENANU boy Lamlacy i WIWYsa OP hoed* Special twin are lavas Rap ria Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS Program: _and Development Expenditure Summary Personnel Operations & Maintenance Total Program: Public Works Expenditure Summary Personnel Operations & Maintenance Total Program: CIP Administration Expenditure Summary Personnel Operations & Maintenance Total Program: Parks Maintenance Expenditure Summary Personnel Operations & Maintenance Total Funding Source: Actual FY 2012-13 $ 904,385 214,331 1,118,716 Funding Source: Actual FY 2012-13 $ 2,085,014 2,992,645 $ 5,077,659 Funding Source: Actual FY 2012-13 $ 1,838,957 320,367 2,159,324 Funding Source: Actual FY 2012-13 $ 912,143 2,766,245 $ 3,678,388 General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 966,812 $ 1,060,315 $ 93,503 9.7% 291,364 235,648 (55,716) -19.1% $ 1,258,176 $ 1,295,963 $ 37,787 3.0% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 2,211,973 $ 2,236,045 $ 24,072 1.1% 2,987,398 3,017,287 29,889 1.0% $ 5,199,371 $ 5,253,332 $ 53,961 1.0% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 1,923,227 $ 1,844,280 $ (78,947) -4.1% 378,696 305,873 (72,823) -19.2% $ 2,301,923 $ 2,150,153 $ (151,770) -6.6% General Fund Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 972,519 $ 979,885 $ 7,366 0.8% 2,851,764 2,765,741 (86,023) -3.0% $ 3,824,283 $ 3,745,626 $ (78,657) -2.1% 103 Personnel Allocation Annual Operating Budget Fiscal Year 2014-15 LAND DEVELOPMENT Administrative Assistant Associate Engineer Junior Engineer Office Specialist Public Works Director Public Works Inspector Senior Engineer Senior Management Analyst Senior Public Works Inspector Special Projects Engineer Total PUBLIC WORKS Authorized 2013-14 0.25 2.00 1.00 0.55 0.15 0.00 0.90 0.10 0.75 1.00 6.70 Changes 0.00 0.00 0.00 0.05 0.00 0.50 0.00 0.00 0.00 0.00 0.55 Proposed 2014-15 Unfunded 0.25 0.00 2.00 0.00 1.00 0.00 0.60 0.00 0.15 0.00 0.50 0.00 0.90 0.00 0.10 0.00 0.75 0.00 1.00 0.00 7.25 0.00 PUBLIC WORKS Administrative Assistant 0.40 0.00 0.40 0.00 Assistant Signal Technician 1.00 -1.00 0.00 0.00 Assistant Engineer 1.00 0.00 1.00 0.00 Associate Engineer 2.00 0.00 2.00 0.00 Lead Maintenance Worker 4.10 0.00 4.10 0.00 Maintenance Superintendent 1.05 0.00 1.05 0.00 Maintenance Worker 5.00 0.00 5.00 0.00 Office Specialist 0.50 0.60 1.10 0.00 Public Works Director 0.40 0.00 0.40 0.00 Public Works Inspector 0.50 -0.10 0.40 0.00 Senior CIP Specialist 0.20 0.00 0.20 0.00 Senior Engineer 0.10 0.00 0.10 0.00 Senior Management Analyst 0.40 0.00 0.40 0.00 Senior Office Specialist 1.00 0.00 1.00 0.00 Senior Public Works Inspector 0.25 0.00 0.25 0.00 Senior Signal Technician 1.00 0.00 1.00 0.00 Signal Technician 0.00 1.00 1.00 0.00 Total 18.90 0.50 19.40 0.00 CIP ADMINISTRATION Administrative Assistant 0.30 0.00 0.30 0.00 Assistant Engineer 1.00 0.00 1.00 0.00 Associate Engineer 3.00 0.00 3.00 0.00 Construction Manager 1.00 0.00 1.00 0.00 Office Specialist 0.95 -0.85 0.10 0.00 Principal Engineer 1.00 0.00 1.00 0.00 Public Works Director 0.25 0.00 0.25 0.00 Public Works Inspector 0.50 -0.40 0.10 0.00 Senior CIP Specialist 0.60 0.00 0.60 0.00 Senior Engineer 2.00 0.00 2.00 0.00 Senior Management Analyst 0.45 0.00 0.45 0.00 Senior Public Works Inspector 2.00 0.00 2.00 0.00 Total 13.05 -1.25 11.80 0.00 104 Ce---Vr4 Annual Operating Budget Fiscal Year 201415 PUBLIC WORKS Authorimd Proposed Pannone! Allocation 2013-14 Changes 2014-15 Unfunded PARKS MAJNTTNANCF Monty Services Manager 0.50 0.00 050 0.00 Landsc peInspector 0.75 0.00 0.75 0.00 Lead Maintenance Worker 2.00 0.00 2.00 000 Maintenance Manager 0.95 0.00 0.95 0.00 Maintenance Worker 1.90 0.00 1 90 000 Office Specialist 0.30 0.20 030 000 Peri/landscape MaiminaaCe 5upevisor 0.70 0.00 0.70 0.00 Public Woks Director 0.10 0.00 0.10 0.00 Senior C1P Specielisl 0.20 0.00 020 0.00 Senior landscape Inspector 060 0.00 0.60 000 Total 8.00 0.20 g.20 000 Department Total 4665 0.00 4665 0.00 Nae: Operatboal respooslblllty for facilAks is under Public Works. The Operational Budget Summaries, Expenditures by Category and Personnel Allocation are located under the Internal Service Funds section. 105 "4'725/'22' Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: LAND DEVELOPMENT • Provide plan check and engineering review and approval of parcel maps, subdivision maps and construction plans, as required by the Subdivision Map Act. Review planning applications to enforce the implementation of proper mitigation measures, conditions and code requirements. Ensure National Pollutant Discharge Elimination System (NPDES), Federal Emergency Management Agency (FEMA) and code compliance with applicable engineering and city standards. • Provide NPDES engineering reviews, inspections and oversight for the development community to ensure proper measures are considered during the development (planning/construction) process to meet State and Federal NPDES regulations and requirements. • Provide inspection oversight services for private development construction activity for all streets, drainage facilities, parks, and slopes to be included within city rights-of-way and maintenance areas. • Review and issue permits for encroachments into the public right-of-way including private and public capital improvement construction activities, utility installation, repair work, special events, haul routes, etc. • Review of legal descriptions for property transactions and/or right-of-way acquisition, abandonment and easement requests. • Provide community outreach and education related to pollution prevention and water quality management specifically to address and meet NPDES compliance standards. • Provide for the administration and management of the National Pollutant Discharge Elimination System permit for construction activities and the Municipal Separate Storm Sewer System (MS4) permit to ensure compliance with local, state and federal mandates. 106 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: LAND DEVELOPMENT • Completed revisions to the "Subdivision" and "Development Plan" Conditions of Approval (COA) by creating a more comprehensive template for said COAs to Improve our development process. • Completed the engineering comments for the entitlement process for Ambient Communibei Shearwater Creek project. • Completed the engineering, plan checking, initial inspection and oversight for the development of the Mercedes Benz project, the Belle Maison project, the Islamic Center project, the Belle Vista protect, vanous medical offices to Include the Halcon Rojo, Parker Medical and United Surgery project and various Single Family Residences and utility projects. • Completed the NPDES annual reporting which included a draft Hydromodification Management Plan (HMP), updates to the Water Quality Management Plan (WQMP) guidelines/template and the Jursdicnonal Runoff Management Plan (AMP), as required by the MS4 permit, • Coordinated efforts with the Regional Water Quality Control Board and the Santa Margarita Region permittees to enhance monitoring components and develop special studies, as required by the MS4 permit. • Coordinated efforts with inter -departmental staff to ensure the successful initial development of the city's new tracking software, EnerGov. • Completed the execution of the Streambed Alteration Agreement between the city and the Department of Fish and Wildlife for the long term operations and maintenance. The agreement includes 22 Iocadons/ facilities within the city inclusive of channels and swales, culverts, basins, at -grade crossings, maintenance roads and public rights-of-way, vegetation maintenance and habitat enhancement. 107 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: LAND DEVELOPMENT • CompleDon of the city's storm drain database to ensure efficient record retention by June 2015. IMimmize The Impact To Life, Property And The Envaonmenc kom Natural Hazards And Emergency Sltuaoons, A Sole and Prcparc$Communiy) • Study and Implement NPDES requirements and fees to Improve effectiveness and cost recovery associated with complying with the M54 permit by June 2015. (Mimmue The impact To Ute, Property Md The Environment From Natural Hazards And EmergencySituatlab, A Sole and Peepmed Community) • Develop comprehensive written policies, procedures and guidelines to address effective operational requirements lune 201S. (Provide Highly functlenal And Sustainable Cly Facilities And Inlrattructwe,Anrounlobk and Refponshw City Government) • Completion of annual updates to the Publk Works Standards to ensure effective use and implementation of current standards by June 2015. (Provide Manly Functional And Sustainable Cly fadbves Ann Infrastructure, Accountoble and Responsive CIO Govtinmentf 108 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: LAND DEVELOPMENT Five -Year Long Tenn Goal Provide Highly Functional And Sustainable City Facilities And Infrastmcture Provide Highly Functional And Sustainable City Facilities And Infrastructure Provide Highly Functional And Sustainable City Facilities And Infrastructure Provide Highly Functional And Sustainable City Facilities And Infrastnicture Provide Highly Functional And Sustainable City Facilities And Infrastructure Performance Measures FY FY FY 2012.13 2012.13 2013-10 Target Actuals Target Percentage of development reviews completed within the established Community Development turnaround time Percentage of plan checking reviews completed within the established City tum -around time for legal documents, final maps, Water Quality Management Plans, grading and improvement plans. Percentage of smite Inspections completed timely and effectively for private development and NPOES Percentage of porrmits Issued within a reasonable time for grading, haul routes and encroachment activities Percentage of timely assistance provided to the general public at the public counter and phone Inquiries 109 FY 2014.15 Target 100% 85% 100% 100% Five - Year Target 100% 100% 85% 100% 100% 100% 100% 70% 100% 103% 100% 100% ICO% 100% ICi0% 100% 100% 90% 100% 100% 10036 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: TRAFFIC ENGINEERING • Maintain the Intelligent Transportation System (ITS) Network to provide for the efficient progression of traffic on the city's primary molders. • Conduct an effective preventative maintenance program for traffic signal and communication equipment to minimize signal equipment failures. • Review proposed development plans to ensure consistency with the City's General Plan, Circulation Element and QI.MP goals. • Review and respond to citizen requests for traffic control devices and traffic calming measures; with Input from the Public/frafhc Safety Commission. • Ensure neighborhood and school area traffic safety by providing education through the Neighborhood Traffic Calming Program. • Monitor traffic conditions and develop prooctive measures to provide for the safe and efficient movement of traffic on city arterials. • In conjunction with Temecula Valley Unified School Dlstntt, developed and implemented School Area Safety and Circulation Measures. • Completed the Upgrade of the City's Emergency Vehicle Pre-emption System. • Implemented remote monitoring system that alerts staff of power outages and back-up battery system failures at signalized Intersections. • Implemented traffic calming measures to enhance neighborhood traffic safety. • Assisted In development of roadway alternatives to support alternate modes of transportation and promote a walkable community. 110 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: TRAFFIC ENGINEERING • Assess bicycle and pedestrian safety needs and dentity potential Improvements by December 2014. (Proactively Address Traffic Improvements. A Safe and Prepared Community) • Implement roadway allemattveS 10 support alternate modes of transportation and a complete street network by April 2015. lEncourage Alternative Transportation Options, A Sustainable Oty) • Convert existing Illuminated street name signs from fluorescent fixtures to Light Emitting Diode (LED) fixtures bylune 2015. (Provide Highly Functional And Sustainable City leagues And Infrastructure. Accountable and ftespons&e Ory Government) • Utilize the Neighborhood Traffic Calming Program to implement traffic calming measures by lune 2015. (Utilize Effective Traffic Enforcement, Traffic Monitoring, Md Planning Precuts To Ensure The Safety OF Temecula Motorists, Transportation Mobility end ConnecnWty) five•Year Long Term Goal Proacuvety Address Traffic Improvements Proactively Address Traffic Improvements Performance Measures n 201243 Target FY 2012.13 Actuals FY 2013.14 Target FY gMe- 201445 Year Target Target Proactively Address Traffic Improvements Proactively Address Traffic Improvements Utilize Effective Traffic Enforcement, Traffic Monitoring And Planning Process to Ensure Safety Of Temecula Motorists Number of days to respond to citizen generated Investigations Target: 10 days Number of minutes to respond to traffic signal complaints during business hours Target: 1 Hour Number of hours to respond to after hour call -outs for traffic signal malfunctions Target: 7 Hours Number of neighborhood traffic calming measures implemented Target: 5 per year Number 01 days to complete plan check and reviews of traffic control plans Target: 20 Days 111 6 6 6 30 Min. 30 Min. 30 Min. 1 1 1 5 4 5 5 7 5 6 6 30 Min. 30 Min. I 1 5 5 5 5 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: CAPITAL PROJECTS ADMINISTRATION • Project management and administration of all activities related to the Oty's Capital Improvement Program (CIPI involving design and construction contracts for roadways, bridges, flood control and drainage improvements, parks, buildings, and other improvements. • Administration of assessment and special district design and construction projects. • Coordination with federal, state, regional and local agencies related to design and construction of CIP projects. • Application for and administration of funding and grants from federal, state, regional, and local sources for CIP projects. • Monitor regional, state, and federal transportation initiatives to ensure city transportation interests are met. • Administration of right-of-way acquisitions, including negotiations, appraisal reviews, title and escrow services, and management of right•of•way consulting services. 111 """257' Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: CAPITAL PROJECTS ADMINISTRATION • Completed construction of Phase I of the French Valley Parkway/I-15 Overcrossing/Interchange Improvement Project, to reduce congestion on Interstate 15. • Completed construction of Phase 2 of Butterfield Stage Road from La Serena to Calle Chapos, to improve roadway connectivity and reduce congestion. • Completed the construction of the Main Street Bridge Replacement. • Completed Pavement Rehabilitation and/or roadway enhancements along segments of Ynez Road and Rancho Vista Road, applied slurry seal, and citywide concrete repairs at various locations throughout the city. • Completed the Temecula Community Center renovation, the replacement of the ornamental picket fence at the Community Recreation Center (CRC); the replacement of the roof at Fire Station #84, and the construction of tennis court lighting at Great Oak High School. • Completed the design and the environmental document for the first phase of the Murrieta Creek Bridge and Overland Drive Extension project, the Western Bypass Bridge over Murrieta Creek, and for planned pavement rehabilitation projects along several road segments including, Old Town Front Street, Overland Drive, Temecula Parkway, Ynez Road and Margarita Road. • Completed the design of the Santa Gertrudis Creek Pedestrian/Bicycle Trail Extension, Pauba Road sidewalks, and a citywide Sidewalk Inventory Study. • Acquired properties needed for construction of the I-15/SR79 South Ultimate Interchange, Murrieta Creek Bridge and Overland Drive Extension and the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements. • Secured federal, state, and local funds totaling $34,766,254 for French Valley Parkway/Interstate 15 Interchange, Interstate 15/SR 79 South Interchange, Temecula Park and Ride, and Pauba Road sidewalk improvements. 113 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: CAPITAL PROJECTS ADMINISTRATION • Complete the design and Initiate construction of the Park and Ride facility on Temecula Parkway at La Pat by October 2014. (Encourage Alternative Transportation Options, A Sustoinoble City) • Complete the construction of a special needs playground and a Senior Onzen Outdoor Fitness Lot by December 2014. (Promote HO Quality ParksAnd Recreation And Cultural Services. Healthy end Ilvobk Qty) • Complete the design of the old YMCA Repair and Remediation by March 2015. IPramote High Quality Parts And Recreation And guttural Services. He&:hy ood!Moble 044 • Initiate construction of the Old Town Theater Remediation by March 2015. (Provide Highly Functional And Sustainable Crly Facilities And Infrastructure, Accoun ebk and Responsible Qty Government) • Complete the design and inflate construction of the I-1S/SR 79 South Interchange Improvements by March 2015. (Provide Highly Functional And Sustainable City Facilities And IMtastnnture,Aucounlobk and Responskp Qty Government) • Complete the construction of pavement rehabilitation projects for Rancho California Road, Winchester Road, Old Town Front Street, Overland Drive and Ynez Road byiune 2015. IConanue To Maintain Local Roads And Streets, Tronsportonon. Mobility and Conn&thity) Five -Year Long Tenn Goal Actively Maintain And Preserve City Assets Md Infrastructure Maintain Overall Sound Fiscal Policies Provide Transparency To The Public For All Government Transactions Performance Measures Total annual value of Capital Protects completed Projects completed within budget FY FY FY FY Five - 2012.13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target S16,406,000 536,550,000 535,400,000 525,400,000 525,000,000 8 Projects completed on 8 schedule 114 7 15 7 15 7 6 7 6 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: STREET MAINTENANCE • Provide well maintained right-of-way areas for the safety and mobility of motorists, bicyclists and pedestrians, including traffic signing and striping as directed by the Traffic Engineering Division. • Maintain city owned storm drains, catch basins, and surface drainage facilities, and monitor illegal dump areas in support of the City's NPDES program. • Proactively mitigate graffiti vandalism from the right-of-way and expedite transmission of relevant graffiti information to police investigators. • Respond to emergency situations and natural disasters, provide special event support and perform weed abatement and litter control. • Administer the Trees for Temecula Program to replace missing or damaged street trees within residential neighborhoods. • Striped and re -painted all limit lines and legends along the Santa Gertrudis Creek bicycle / pedestrian trail with public works maintenance staff. • Slurry sealed and re -striped Wolf Creek Park, Vail Ranch Park, Stephen Linen Jr. Memorial Park, Paloma Del Sol Park and Jefferson Recreation Center parking lots with public works maintenance staff to reduce the city's reliance on outside contractors. • Trained/Certified all street, park and facility maintenance staff for use of personal respirators. • Completed 698 service order requests. • Removed 31,931 square feet of graffiti throughout the city. • Replaced, repaired and installed 1,557 street signs. • Repaired 127,333 square feet of asphalt paving. • Painted 4,410 street legends and 124,332 linear feet of curb. • Cleaned and inspected 2,162 storm drain catch basins. • Removed and replaced 959 banners in support of the city's special events, including the Taste of Temecula Valley, Rod Run, Balloon and Wine Festival, Race for the Cure, seasonal/holiday banners and the Military Banner Program. 115 Annual Operating Budget Fiscal Year 201415 PUBLIC WORKS DIVISION/PROGRAM: STREET MAINTENANCE • Develop comprehensive written policies, procedures and guidelines to address operational requirements by lune 2015. (Maintain Overall Sound Fiscal Policies To Ensure Long Term Solvency, Account°Ne and Responsu^e City Government) • Develop and Implement a re -striping program for all city facililie5 and parks parking lots by lune 2015. (Provide HIghN Functional And Sustainable City Facilities And Infrastructure, Accountable andRespanvve Ory Government) Five -Year Long Term Goal Maintain A Safe And Family Oriented Environment Continue To Maintain Local Roads Md Streets Continue To Maintain Local Roads And Streets Continue To Maintain Loral Roads And Streets Continue To Aggressively Mitigate Graffiti Md Vandalism Continue To Maintain Local Roads Md Streets Maintain The Natural Beauty 01 The Community Performance Measures Service order request/response Legends stenciled Street signs replaced, repaired and installed Linear Feet of Traffic Lanes, Bike Lanes and Curbs Painted Sq. Ft. of graffiti removed from public right -of way Centerline miles of street crack/slurry sealed Street trees planted or replaced FY 2012-13 Target 1,000 3,500 2,000 2,300,000 70,000 20 100 116 FY FY 2012-13 2013-14 Actuals Target 447 1,000 FY 2014-15 Target 1,000 3,268 3,500 3,500 2,185 2,000 2,000 2,000 2,437,21.6 2.400,000 2,400,000 2.500,000 44,719 70,000 70,000 80,000 22 20 20 30 84 24 24 24 Five - Year Target 1,000 3,500 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: STREET MAINTENANCE PERFORMANCE MEASURES FOR FISCAL YEAR 2014-15 (CONTINUED) FY FY FY FY Five - Five -Year Long Term Performance 2012-13 2012-13 2013-14 2014-15 Year Goal Measures Target Actuals Target Target Target Maintain The Natural Street trees trimmed 3,200 3,217 3,200 3,200 3,200 Beauty Of The Community Minimize The Impact To Storm drains 2,700 2,593 2,700 2,700 2,700 Life, Property, And The inspected/cleaned Environment From Natural Hazards And Emergency Situations Continue To Maintain Sq. Ft. of asphalt Local Roads And Streets repairs 150,000 138,573 150,000 150,000 200,000 117 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: FACILITY MAINTENANCE • Administer the maintenance, repairs, and cleaning of all city owned or leased buildings and aquatics facilities through in-house personnel and administration of outside contract services. • Manage scheduled inspections and license/permit requirements associated with the operation of facility fire prevention and elevator systems, kitchen equipment, emergency generators, and pool facility water quality/ chemistry systems. • Respond to routine and emergency wok order requests. • Provide Council Chamber and meeting set-ups at various city facilities. • Provide special event support and day porter services to ensure a safe and clean environment for all users. • Replaced HVAC units and installed an energy management control system at the Senior Center. This allows for more efficient operations of the system, improves reliability of our Senior Center "Community Cooling Location" and reduces energy costs. • Painted exterior of Senior Center and replaced damaged wood Vim. • Installed new LED parking lot lighting with dimming control. This will increase efficiency. Improve lighting during peak use and reduce energy use. • Painted the exterior of the SAYE building. • Completed installation of wrought iron fence around the Community Recreation Center pool and amphitheater to improve sakty and security. • Made repairs and re -finished wood of gymnasium floor and installed a new operating system for gym Weathers at the Community Recreation Center. • Replaced roof at Parkview Fre Station 4184. • Installed an energy management control system to monitor HVAC units at the Community Theater, to improve efficiencies and reduce energy costs. • Completed the upgrade and Installation of new equipment and new door operator on the elevator at the Community Theater. This will improve reliability and prevent long down periods. • Removed and replaced 25% of the aging pool deck at Temecula Elementary School. 118 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: FACILITY MAINTENANCE • Replace old wood on gym bleachers at the Community Recreation Center by November 2014. 'Provide Highly Functional And Sustainabk City Facilities And Infrastructure,Accountebk and Responsive GraGovemment) • Upgrade and replace the pool filtration system at the Community Recreation Center by December 2014. 4Provide Highly Functional And Sustainable City Fadlioes And Infrastructure. Accountobk and Responsive pry Government) • Install new exterior doors and hardware at the Community Recreation Center by March 2015. (Provide Highly Functional And Sustainable City Faohnes And Infrastructure, Accountable and Responsive Ory Government) • Replace HVAC units at Children's Museum and install energy management system to control operation by April 2015. (Provide Highly Functional And Sustainable City Facilities And Infrasuucture. Accountable and Responsive City Government) • Install proximity key system at Community Recreation Center to improve security by lune 2015. (Provide Highly Functional And Sustainable City Facilities And infrastructure. Accountable and Responsive GryGovemment) 119 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: FACILITY MAINTENANCE assagssaam Five -Year Long Tenn Goal Promote Energy Efficient Operations And Development Promote Energy Efficient Operations And Development Promote Energy Efficient Operations And Development Provide Highly Functional And Sustainable City Facilities And Infrastructure Provide Highly Functional And Sustainable City Facilities And Infrastructure Provide Highly Functional And Sustainable City Facilities And infrastructure Provide Highly Functional And Sustainable City Facilities And Infrastructure FY FY FY FY Five - Performance Measure 2012-13 2012-13 2013-14 201415 Year Target Actuals Target Target Target Number of facilities Improved with roofing system replacements and energy efficiency upgrades Number of facility HVAC system 1 1 4 5 5 replacements and energy efficiency upgrades Number of facility lighting system replacement and energy efficiency upgrades Number of swimming pool system 2 2 1 2 2 repairs, replacements and upgrades 8 8 15 3 5 Number of facility parking Tots repaired and resurfaced Number of custodial service order requests/response Number of facility service and repair requests/response 120 1 1 1 2 2 75 25 22 25 30 450 287 345 400 450 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: PARK AND LANDSCAPE MAINTENANCE • Administer the ongoing maintenance, repair and cleaning of all city parks, trails, open space areas, landscaped medians and applicable slope areas. • Coordinate arterial and residential street light repair requests with Southern California Edison. • Administer and oversee landscape water use for all city parks, landscaped medians, applicable slope areas, and recreation/administrative facility properties. • Manage the urban forest within city parks, open space areas, landscaped medians, applicable slope areas, and recreation/administrative facility properties. • Respond to routine and emergency work order requests and provide support services for citywide programs and special events. • Completed repair and resurfacing of the Santa Gertrudis Multi-purpose trail and repaired all of the pedestrian gates as well as replaced all damaged or worn signage. • Completed repair, resurfacing and re -striping of the north-east parking lot at the Ronald Reagan Sports Park. • Completed upgrade to the Sister City Leidschendam-Voorburg monument by installing Delft tile accents on the retaining wall and installing two tulip art pieces. • Competed upgrade to the Sister City Daisen Japanese Garden. Installed Torii gate, Japanese inspired (stone lanterns) lighting, Kitsune statues, Japanese inspired bridge enhancements, stone retaining walls, additional irrigation and landscaping. • Great Oak High School tennis court lighting system completed in January. 121 Annual Operating Budget Fiscal Year 2014-15 PUBLIC WORKS DIVISION/PROGRAM: PARK AND LANDSCAPE MAINTENANCE • Paint shade structures, railings, and bindings at Patricia H. Birdsall Sports Park by December 2014. (Provide Highly Functional And Sustainable Clty Faokdesand Infrastructure. Accountobte end ResponsAM City Government) • Repair and resurface the parking lot at the Skate Park in Ronald Reagan Sports Park by March 2015. (Provide Highly Functional And Sustainable City Fad4ties And Infrastructure, Accauntoble and Respnnslve Ory Government; • Remove and replace deteriorated fencing at Calle Aragon Park and Bahia Vista Park by May 2015. (Provide Highly Functional And$ustalnable City Facslties And Infrastructure, Accountable and Responsive City Govnnment) • Replace playground safety surfacing at varlou5 park 51te5 by May 2015. (Provide Highly Functional Md Sustainable Clty Facilities And Infrastructure, Accounrobk and ResponsiVe CM Government) Five -Year Long Term Goal Parlament* Measures FY FY 2012-13 2012.13 Target Actuals Promote Energy Efficient Operations And Development Promote Energy Efficient Operations And Development Maintain The Natural Beauty Of The Community Promote Energy Efficient Operations And Development Provide Highly Functional And Sustainable Gty Facilities And Infrastructure Provide Highly Functional And Sustainable City Facilities And Infrastructure Promote Community Involvement Number of irrigation system 2 2 efficiency upgrades Number of city landscaped areas to be renovated with drought tolerant "California Friendly Landscape' Number of trees trimmed in parks, slopes and medians Number of park sites energy efficiency lighting system conversions Number of play structure / safety surfacing replacements Number of city park rehabilitation and repair projects Number of service order requests and responses 122 FY 2013-14 Target 2 2 2 2 FY 2014-15 Target 2 Five. Year Target 10 2 10 3500 3846 3500 3500 12500 2 2 N/A N/A 5 5 2 2 2 2 2 6 5 5 25 N/A N/A 250 250 1250 Annual Operating Budget Fiscal Year 2014-15 POLICE The Temecula Police Department is tasked with ensuring the safety of our community while maintaining the outstanding quality of life we all enjoy. The city contracts with the Riverside County Sheriff's Department for Police services. Temecula has two centrally located storefront police locations, one in Old Town Temecula at the Civic Center, and one in the Promenade Mall. POLICE ADMINISTRATION POLICE CHIEF Jeff Kubel INVESTIGATIONS / SPECIAL TEAMS Detectives l I 1 Special Enforcement Team C Administrative Support (Mall / Storefronts) CClerkal ( Special Events ProblemlOriented Policing Team CVolunteers 123 TRAFFIC l ENFORCEMENT• School Resource Officers CTraffic Unit CTraining PATROL SERVICES C Patrol Offi cers Patrol CSOs CK-9 Officer I Annual Operating Budget Fiscal Year 2014-15 POLICE Program: Poke Funding Source: Generof Fund Actual Budgeted Requested Expendeluie Summary FY 2012-13 FY 2013-14 FY 2014-15 $ Change %Change Personnel $ 162.884 $ 159.998 $ 157.814 $ (2,184) -1.4% Operation: & Maintenance 21,804)39 12.952,236 23,712,519 760,303 33% Capital Outlay 19.573 36.700 - 136.7001 -100.0% Total Personnel Allocation emu Tenter Management Ma hat Total S 21.986.796 $ 23,148.934 $ 23270.353 S 721.419 1.1% Authorised 201314 Chanties Proposed 1014.15 Unfunded 0 5 000 0.50 0.00 0.80 050 000 0.50 Personnel/ anion PQ115E Chief of Police lieutenant Sergeant Patrol Officers Gang Task Force Officer Mall Officers Traffic Accident Investigators Traffic Motorcycle Officers 89 Dineen Special Enforcement Team Officers ProWanOnented Policing Teamolhcen Narcotics Task Face Officer School Resource Offices Youth Action Team (YA1) Officer Investigators Community Service Officers Supervising Office Assistant Office Assistant Supervising &counting Technlcan AccounUng IKhnican Sheriffs Service Officer Totts Contracted Contracted 2013-14 Canoes 2014.15 Unfunded 1.00 000 1 00 0 00 5.00 0.00 5.00 0.00 13.00 0.00 1300 0.00 37:00 0.00 37.00 000 1.00 0.00 1.00 0.00 4.00 000 4.00 0.00 500 000 5.00 1.00 1100 0.00 11.00 1.00 2.00 0.00 2.00 0.00 6.00 0.00 6.00 100 4.0D 0.00 4.00 0.00 1.00 0.00 1.00 0.00 5.00 000 5.00 0.00 1.00 0.00 1.00 0.00 7.00 0.00 7.00 0.00 16.00 0.00 16.00 0.00 1.00 0.00 1.00 0.00 9.00 0.00 9.00 0.00 1.00 0.00 1.00 0.00 1.00 000 2.00 0.00 2.00 0.00 2.00 0.00 134.00 0.00 134.00 3.00 124 Annual Operating Budget Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: POLICE ADMINISTRATION • Manage personnel and operations at two storefront locations and the Southwest Station. • Coordinate with Human Resources to ensure effective deployment of personnel. • Prepare annual budgets and ensure sufficient funds are allocated for equipment and operations. • Coordinate station logistics, ensuring tracking of all equipment, property and evidence. • Oversee law enforcement aspects of city held special events. • Completed the implementation of a paperless personnel tracking system which tracks staffing levels in real time and allows for more effective deployment of resources. • Updated and upgraded flooring on second floor of Police Station in order to improve aesthetics and safety. • Upgraded station surveillance to increase storage capability and utilize technological innovations. • Obtained approval and secured funding for a perimeter security -fencing project around Police Station. • Installed systems furniture throughout Police Station and upgraded employee fitness center. • Installed perimeter access security system throughout the Police Station. • Added station video storage server for archiving individual video data. • Utilized grant funds to upgrade training and briefing media systems. 125 Annual Operating Budget Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: POLICE ADMINISTRATION • Perform a cost benefit analysis of voice recognition software over dictation services by October 2014. (Maintain Overall Sound Fiscal Policies To Ensure tang Term Solvency. Accountable and Responsive Ory Govrmment) • Install perimeter security fencing around Police Station by December 2014. (Provide Highly Functional Md Sustainable City Emirates And Infrastructure, &counfobse ondResponsivv City Government) • Expand unit and staff parking at Police Station by December 2014.1Prowde Highly functional And Sustainable Oty Facilities Md Infrastrutture, Accountable and Responsive Ory Government) • Evaluate the need for crowd control barriers for special events by February 2015. (Maintain A Safe And Family Oriented Environment, Healthy and Linable Oty) Five -Year Long Term Goal Promote Community Number of fingerprint "Live Involvement scans" taken at the mall Performance Measures FY FY FY 2012-13 2012-13 2013.14 Target Actuate Target Remain Within The Federal Ranking Of The Top 25 Safest Cities Percentage el management team with Advanced Incident Command System training 126 1680 1616 1750 6 4 6 FY 2014-15 Target 1620 Five - Year Target 1780 6 6 Ar74-44( �,-Annual Operating Budget 424414;725"4" Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: INVESTIGATION/SPECIAL TEAMS SERVICES • Provide specialized enforcement related to gangs, narcotics, crime trends, vice, and quality of life issues. • Develop and implement anti -graffiti programs and operations. • Follow up on investigations initiated through patrol calls for service. • Supervise and perform compliance enforcement of sex registrants. • Develop and implement community outreach programs including crime prevention and youth education. • Prepare and perform business liaison programs and presentations. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Increased Community Action Patrol (CAP) membership and ensured that all existing members attended the volunteer academy. • Researched funding opportunities for acquisition of stationary Automated License Plate Reader (ALPR) systems at key city entrance points. • Deployed anti -theft tracking devices for special operations throughout the city to address increases in property crimes. • Researched funding opportunities for deployment of city funded forensic technicians. • Secured grant funding for Alcohol Beverage Control program operations aimed at reducing under aged drinking throughout the city. • Participated in the homeless veteran census, locating and identifying homeless veterans. • Performed undercover prostitution mitigation stings. 127 Annual Operating Budget Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: INVESTIGATION/SPECIAL TEAMS • Enhance the vehicle theft bait program by procuring a baitvehicle by January 2015. (Remain Within The Federal Ranking Of The Top 25 Safest Gties. A Safe and Prepared Community) • Utilize antitheft tracking devices for special operations on an ongoing basis by lune 2015. (Minimize The impact To Ufe, Property And The Environment From Natural Hazards And Emergency Situations. A Soft ondPrepared Community) • Focus on quality of life crimes as a part of the crtys responsible compassion program to address homelessness by June 2015. (Maintain A Safe And famit Friendly Environment, Neo/my and Uvobk Cnyl • Perform undercover prostitution mitigation stings quartets by June 2015. (Maintain A Safe And Family Friendly Environment Healthy and triable O)11) Five -Year Long Term Goal Remain Within The federal Ranking Of The Top 25 Safest Cities Maintain A Safe And Family Oriented Environment FY FY FY FY Five. Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Number of crime hie 275 286 300 360 600 housing checks Number of cases closed by Investigations unit 128 777 773 749 800 900 Annual Operating Budget Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: TRAFFIC ENFORCEMENT ERVICES • Maintain the safe flow of traffic and perform investigations of traffic collisions. • Ensure the safety of Temecula streets through the enforcement of all traffic laws. • Work with Traffic Engineering to analyze traffic flow and assist with developing methods to achieve the safe and efficient movement of traffic on Temecula roadways. • Provide rapid deployment for critical incidents. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Increased traffic hazard saturation patrols by 25%. • Implemented a mandatory statistics tracking quarterly training process for all motor officers. • Upgraded 100% of motor uniforms with the new Kevlar mesh material for improved officer safety. • Ensured that 30% of accident investigators receive reconstruction training. 129 cd42"7257' Annual Operating Budget Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: TRAFFIC ENFORCEMENT • Develop implementation of a policy and test phase for the deployment of tactical patrol rifles for motorcycle officers by June 2015. (Minimize The Impact To Life, Property And The Environment From Natural Hazards And Emergency Situations, A Safe and Prepared Community) • Partner with non-profit agencies such as Mothers Against Driving Drunk (MADD) and Police Activities League (PAL) as well as Temecula Valley Unified School District (TVUSD) to provide eight traffic safety presentations by June 2015. (Encourage Community Participation In Public Safety And Emergency Preparedness, A Safe and Prepared Community) • Continue to provide enforcement and education with the goal of reducing overall traffic collisions by 5% by June 2015. (Utilize Effective Traffic Enforcement, Traffic Monitoring And Planning Processes To Ensure The Safety Of Temecula Motorists, Transportation Mobility and Connectivity) • Train staff on the use, and implement new traffic collision investigation technology by October 2014. (Utilize Effective Traffic Enforcement, Traffic Monitoring And Planning Processes To Ensure The Safety Of Temecula Motorists, Transportation Mobility and Connectivity) PERFORMANCE MEASURES FOR FISCAL YEAR 2014-14111 Five -Year Long Term Goal Utilize Effective Traffic Enforcement, Monitoring And Planning Processes To Ensure The Safety Of Temecula Motorists Utilize Effective Traffic Enforcement, Monitoring And Planning Processes To Ensure The Safety Of Temecula Motorists Maintain A Safe And Family Oriented Environment FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Number of commercial 63 262 66 275 301 vehicle enforcement inspections Number of traffic collision investigations Number of high visibility/ traffic checkpoints 130 790 858 774 841 792 12 8 15 9 11 Annual Operating Budget 424414;725r2" Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: PATROL SERVICES • Utilize two K9 teams to aid in the search of drugs, persons, and buildings. • Serve as first responders for criminal calls and calls for service. • Evaluate and report quality of life issues which include graffiti, vandalism, and disturbing the peace. • Provide high visibility patrol throughout the city and interact with the community. lAccIPMF34s1-tAANT5 FPB Fi4cAL_:YE A x2014,>4>. • Tested and trained personnel on operation of new 700 MHz Public Safety Enterprise Communications System. • Sent an additional K9 team to Tracking School to be trained in searching for suspects and missing people. • Provided all Police personnel as well as allied agencies in the South County area with awareness training for persons with special needs and persons with mental health considerations. • Provided mandatory Crisis Intervention Training for all sworn personnel. • Performed comprehensive active shooter training at the Promenade Mall. • Implemented tactical decision making training for all sworn personnel. • Ensured that 95% of sworn personnel are trained in mobile field force tactical deployment. • Trained all management staff in management and leadership course for mobile field force deployment. • Sent 50% of management staff to critical incident response for management and supervisors training. • Adjusted deployment schedules to place more front line officers on the streets during peak operational times. • Hosted a bloodhound training and community outreach program with local agencies, providing tracking and trailing training. 131 Annual Operating Budget Fiscal Year 2014-15 POLICE DIVISION/PROGRAM: PATROL SERVICES • Tram and outfit mobile field force with a civil unrest munitions program by October. 2014. (Minimize The Impact to We, Property, And the Environment From Natural Hazards Md EmergencySituations, A Safe and Prepared Commun+ty) • Conduct ongoing training related to missing persons and Alzheimer's patient recovery, inoorporattng local agencies and volunteers by June 2015. {Encourage CommuMy Partidpabon In Public Safety And Emergency Preparedness, A Sale And Prepared Community) • Apply for funding to procure GPS locating systems for high risk special needs individuals by June 2015. (Foster An Organizational Structure That Aligns Resources Wilh Demands, Accounrobk And Responsive City Gasemmenr) • Conduct vehicle stop and pedestrian check composite tactical force options training for all swan personnel byiune 2015. (Minimize The Impact To Ole, Property. And The Environment From Natural Hazards Md Emergency Situations. A Soft Md Prepared Community) Five -Year Lon` Term Goal Minimite The Impact To Life, PropenyAnd The Environment From Natural Hazards Md Emergency Situations Remain Within The Federal Ranking Of The Top 25 Safest Oties Maintain A Safe And Family Oriented Environment FY Performance Measures 2012-13 Target Percentageof CSO's trained in the operation and set up of the Mobile Command Post Percentageof patrol officers maintaining 24 hour perishable skills training Number of overall calls for Police service 132 30% FY FY FY FWtr 2012.13 2013-14 2014-15 Year Actuals Target Target Target 45% 60% 75% 10096 SO% 50% 100% 100% 100% 87,800 90.615 90,434 87,083 88,3S4 ) MSupraWP ) Annual Operating Budget Fiscal Year 2014-15 FIRE The Fire Department maintains the highest levels of fire and disaster preparedness, prevention, and community involvement in order to ensure the safety of both our residents and visitors to Temecula. The city contracts with the Riverside County Fire Department for fire services. The Temecula Fire Department provides both Floe Prevention and Emergency Operation services. Fire Prevention Involves conducting public Information and education programs that emphasize fire and life safety and have a strong focus on fire prevention, determining the origin and cause of all fires, and enforcing all applicable building fire codes, regulations and standards. Emergency Operations provides comprehensive emergency services utilizing a highly trained work force, progressive technology and modem equipment to provide Fire and Paramedic services. EINE PRIMER, ION 133 (MINGwp OPt N/:IONS (Em. —1 — �A pE ruWnn 1 l x»av ActlAtte. AP 4ecmb utile. (WR Annual Operating Budget Fiscal Year 2014-15 Program: fez brpenddurc Summary FIRE Funding Source: Genoollund Actual Budpted Roquo stod FY 2012.13 FY 2013-14 FY 201425 $Chante IS Personnel 5 230.604 5 305.504 5 313459 5 2955 2.6% Opecatlom$ Maintenance 4.617,196 4.722436 4,843049 120.613 2.6% Capital Outlay 46.976 24299 1242991 -1000% Total $ 4,889,176 $ 5.052.239 $ 5,1$6.508 $ 104,269 2.1% PeROnnei Allocation EIRE administrative Assistant Building Inspector II Savor Ofceipnaallst Total Authorized 2013.14 CM[aS Proposed 2014-15 Wdundad 100 0.00 1.00 0.00 100 0.00 100 0.00 100 0:00 100 000 300 000 300 000 Contracted Contraaed Parana.;Allocation _ 1013.14 Chantos 1014.15 Unfunded EIRE Division Chief 1.00 0.00 1.00 0.50 Battalion pad 2.00 0.00 2.00 000 Deputy Fire Marshall 1.00 -1.00 0.00 000 FlreCaptain 1340 0.00 1200 0.00 Flrecaptaln Medic 100 0.00 1.00 000 Firesn®neer 1040 0.00 1000 0.00 rirefnpneer Medic 5.00 0.00 5.00 0.00 Firefighter II t400 0.00 14.00 0.00 Firefighter 11 Me0a1300 0.00 13.00 000 Fire Safetysupernsor 1.00 0.00 1.00 0.00 FlreSafety Specialist 1.00 100 2.00 0.00 Total 62.00 0.00 62.00 0.50 134 Annual Operating Budget Fiscal Year 2014-15 FIRE DIVISION/PROGRAM: FIRE PREVENTION • Educate the public regarding fire safety and prevention strategies. • Perform plan check and inspections of businesses and new construction to ensure fire safety code compliance. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Performed fire and life safety inspections at all Temecula schools to ensure a safe and prepared community. • Collected and provided three times more toys this year over last year for needy children and families through our Spark of Love Toy Drive. OBJECTIVES FOR FISCAL YEAR 2014-1 • Implement an Annual Fire Inspection Program in order to provide fire and life safety inspections to all businesses in the City by June 2015. (Minimize The Impact To Life, Property And The Environment From Natural Hazards And Emergency Situations, A Safe And Prepared Community) • Inspect all State Fire Marshal regulated facilities on an annual basis for fire and life safety by June 2015. (Minimize The Impact To Life, Property And The Environment From Natural Hazards And Emergency Situations, A Safe And Prepared Community) le ERFORMAI CC SIJR1. FL?RFIS:cA X AR.2 4 5. a Five -Year Long Term Goal FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Minimize The Impact To Life, Property, And The Environment From Natural Hazards And Emergency Situations Percentage of plan reviews conducted within 10-12 working days 135 98% 97.5% 98% 98% 98% Annual Operating Budget Fiscal Year 2014-15 FIRE DIVISION/PROGRAM: EMERGENCY OPERATIONS • Serve as first responders for all emergency calls for servne. • ProvWe CPR/AED, Health Care Provider, and First Ald certification training. • Oversee the Temecula Citizen Corps Emergency Response Team Program. • Provided real time patient care Information to the hospitals via Cleclronlc Patient Care run forms mobile software. • Provided AED locations to the publk via the city App and the city's website. • Upgraded the preemption devices at city intersections which allow emergency vehicles to safely enter Intersections and respond more qukkly to emergencies. • Finalized the design for the remodel of Fire Station 9173. • Begin remodel and construction phase of Fire Station 903 by June 2015. (Provide Highly Functional And Sustainable City Facilities And Int tastructure,Amountobk And Responsive Cly Government) • Train and certify local hospitals and medical facihoes in Advanced Cardiac Ufe Support (AUS), Pediatric Advanced Ufe Support (PALS) and Cardio Pulmonary Resuscitation (CPR) by June 2015. IMinimIze Tho Impact To Lde, Property. And The Environment From Natural Hazards And Emergency Sentences, A Safe and Prepared Community) • Utilize the Temecula Citizen Corps to help support city funded events by Jufy 2014. (Encourage Community Partiopation In Pirbbc SafetyAnd Emergency Preparedness,A SofeAnd Prepared Commandy) • Relocate emergency supply trailers at strategic locations throughout the city by January 2015. (Mlmmize the Impact To Life. Property, And The Environment From Natural Hazards And Emergency Situations, A Sole and Prepared Commonly) • Begin development of a cost effective and efficient Emergency Operations Center (EOC) utilizing approved Emergency Management Program Grant IEMPG) funding by January 2015. (Minimize The Impact 7o Ufe, Property, And The Environment From Natural Hazards And Emergency Situations, A Safe And Prepared Community) 136 FIRE Annual Operating Budget Fiscal Year 2014-15 DIVISION/PROGRAM: EMERGENCY OPERATIONS Five -Year Long Term Goal Minimize The Impact To Life, Property, And The Environment From Natural Hazards And Emergency Situations Encourage Community Participation In Public Safety And Emergency Preparedness Encourage Community Participation In Public Safety And Emergency Preparedness FY FY FY FY Five - Performance Measures 2012-13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target 5 min 3.9 min 5 min 5 min 5 min 950 938 950 980 1000 80 101 120 150 150 Average response time to city emergency incidents Number of citizens trained in CPR, First Aid and Healthcare provider CPR Number of citizens trained in Community Emergency Response Team training (CERT) 137 Annual Operating Budget Fiscal Year 2014-15 NON -DEPARTMENTAL The Hon•Deparimental Program is a cost center for general adm:mstranve expenditures such as Retiree Medical Contribution, Recreation Funding, PERS Replacement benefit and property tax administrative fees. It is also used for operating transfers out to the Capital Improvement Project Fund, Affordable Housing Fund, Business Incubator Fund and the 2011 Financing Lease. Peeteon: Noodlenermenrol ExPenditweSumnrery Operations & Maintenance Ope:aBng transfers Out Total Fmemg know Actual FY 2012-13 1 4442.949 52$9.575 5 10.302.524 Gereol Fund Budgeted Requested FY 2013-14 FY 2014-15 5 Chante %Coto 1 5.686,985 $ 5.715.325 $ 28.340 OS% (3.608.994) -468% $ 13,395.953 $ 9.615.299 513580.654)0 -26.7% 138 Program: Insur once tiR4ndlture Summary Persoond Operations & Maintenance Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INSURANCE Funding Source: Actual FY 3011.13 5 58390 834,316 Budgeted FY 1013-N $ 203448 848 259 $ 892,06 5 1.051.707 Charges le City. Community Se'Kes Mittel and Affordable Noosing Requested FY 301415 $ 112,550 850759 5 963.313 S _action — 5 190,8941 -00.7% 2 500 0.3% $ 188.3941 84% Persoppel AlloraUon R151MAKE Fiscal Services Manager ONiceSpecialist- Confidential Taal Note: Operational responsibility for Insurance Measures are located in that section. Authorized 1013-14 1.00 0.75 115 Ciirn4 -050 0.00 iso Proposed 1014-15 Unfunded 050 0-00 0.15 000 O Js 000 under Human Resources rhe Organizational Chart, Objectives and Performance 139 5 Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS WORKERS' COMPENSATION EXPENDITURES BY CATEGORY Program: Worker? Compensation Funding Source: Expenditure Summary Operations & Maintenance Charges to City, Community Services District, CDBG, and Affordable Housing Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change 7,500 7,500 0.0% $ $ $ 7,500 $ 7,500 0.0% Note: Operational responsibility for Workers' Compensation is under Human Resources. The Organizational Chart, Objectives and Performance Measures are located in that section. 140 417'725/' Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS VEHICLES AND EQUIPMENT EXPENDITURES BY CATEGORY Program: Vehicles and Equipment Funding Source: Charges to City and Community Services District Expenditure Summary Operations & Maintenance Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ 163,348 $ 150,477 $ 164,715 $ 14,238 9.5% $ 163,348 $ 150,477 $ 164,715 $ 14,238 9.5% 141 Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT Information Technology (IT) and Support Services is charged with providing the highest quality of leadership, support, and essential services to the organization's Operating Departments to maintain service levels necessary to efficiently and effectively meet all departmental program requirements at the Civic Center and off-site facilities. These services include GIS, Enterprise Applications, Media Services, Network Infrastructure, Tech Support, Support Services, and Central Services. IT oversees 375+ desktop computers; network infrastructure; and over 350+ user accounts at the Civic Center and over 17 off-site facilities citywide. There are currently over 33 business application systems administered and supported by staff. In addition, Media Services oversees social media, e -Government services, and produces original video content for direct communications with residents. DEPUTY DIRECTOR INFORMATION TECHNOLOGY Michael Heslin Geographic Information Systems (GIS) Network Infrastructure J Enterprise Application Services (EAS) 142 DEPUTY DIRECTOR SUPPORT SERVICES Michaela Ballreich r � Civic Center Reception Services Project Planning/ Budget/Objectives Central Services 1 Technical Support "4"72,572" Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT Program: Information Technology Expenditure Summary Personnel Operations & Maintenance Operating Transfer Out - Tech Replacement Program: GIS Expenditure Summary Personnel Operations & Maintenance Program: Library Expenditure Summary Personnel Operations & Maintenance Program: Support Services Expenditure Summary Personnel Operations & Maintenance Funding Source: Actual FY 2012-13 $ 722,375 890,651 $ 1,613,026 Funding Source: Actual FY 2012-13 $ 268,821 44,626 $ 313,447 Funding Source: Actual FY 2012-13 $ 82,100 162,781 $ 244,881 Funding Source: Actual FY 2012-13 $ 249,030 79,218 $ 328,248 Charges to City, Community Services District, and Affordable Housing Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 991,247 $ 1,086,271 $ 95,024 9.6% 942,343 742,800 $ (199,543) -21.2% 1,250,020 $ 1,250,020 0.0% $ 1,933,590 $ 3,079,091 $ 1,145,501 59.2% Charges to City, Community Services District, and Affordable Housing Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 233,362 $ 217,385 $ (15,977) -6.8% 48,405 47,900 (505) -1.0% $ 281,767 $ 265,285 $ (16,482) -5.8% Charges to Community Services District Budgeted Requested FY 2013-14 FY 2014-15 $ Change % Change $ 94,392 $ 168,152 $ 73,760 78.1% 106,660 100,100 (6,560) -6.2% $ 201,052 Budgeted FY 2013-14 143 $ 268,252 $ 67,200 33.4% General Fund Program in FY12-13. Shifted back to ISF Requested FY 2014-15 $ Change % Change $ - 0.0% 0.0% $11111. - $ 0.0% 45,„e",aic2):257,0,65. Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT s RY • IIN ! t : Program: Support Services Expenditure Summary Personnel Operations & Maintenance Funding Source: Charges to City, Community Services District, and Affordable Housing Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ 159,525 $ 347,358 $ 325,098 $ (22,260) -6.4% 155,291 160,719 180,930 20,211 12.6% 314,816 $ 508,077 $ 506,028 $ (2,049) -0.4% PERRONNELALLQQATIQN Personnel Allocation Authorized Proposed 2013-14 Changes 2014-15 Unfunded INFORMATION TECHNOLOGY Administrative Assistant 1.00 0.00 1.00 0.00 Central Services Supervisor 0.00 0.05 0.05 0.00 Deputy Director Information Technology 1.00 0.00 1.00 0.00 Deputy Director Support Services 0.50 0.15 0.65 0.00 Information Technology Administrator 2.00 0.00 2.00 0.00 Information Technology Specialist 1.00 0.00 1.00 0.00 Senior Information Technology Specialist 4.00 0.00 4.00 0.00 Total 9.50 0.20 9.70 0.00 Personnel Allocation Authorized Proposed 2013-14 Changes 2014-15 Unfunded SUPPORT SERVICES Central Services Coordinator 1.00 0.00 1.00 0.00 Central Services Supervisor 1.00 -0.05 0.95 0.00 Deputy Director Support Services 0.50 -0.15 0.35 0.00 Office Specialist - AM 0.50 0.00 0.50 0.00 Office Specialist - PM 0.50 0.00 0.50 0.00 Total 3.50 -0.20 3.30 0.00 144 Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT DIVISION/PROGRAM: INFORMATION TECHNOLOGY • Provide maintenance and IT support to City staff, its facilities, and the public on all network functions which support the city's website, security systems, communications, databases, and applications. • Provide technical support, manage applications, and assess needs to assist in business process analyses. • Provide public and staff access to the city's online application for generating maps and conducting geographic analysis. • Maintain and support the city's website and utilize social media and e -Government services to provide official information to the public. • Provide technical support for emergency communications and maintain the city's emergency notification system (Reverse 911). 1CCOMPLCSHMENTS FOR FISCAL YEAR 2013-14 rrrrrrrrrrrrr 01111171i111111111177 • Replaced all Library patron and staff computers to provide current technology standards, successful Windows 7 migration, and improved service to the community. • Completed 70% of the implementation process of the city's new Enterprise Permitting System (EnerGov). • Developed, revised, and implemented comprehensive written policies, procedures, and guidelines to address operational requirements and communicate them to the organization via SharePoint. • Reduced the number of Helpdesk Tickets by 50%; thereby, ensuring prompt action and appropriate tracking. • Migrated from current operating system Windows XP to Windows 7; thereby, ensuring Microsoft compliancy and support. • Migrated city's current web -based GIS mapping system to an ArcGIS Server format (Geocortex Essentials), improving public/staff access to GIS information and improving mapping and analysis capabilities. • Completed the city's computer lifecycle replacement schedule to provide a more reliable platform. • Developed a promotional campaign to increase City of Temecula Facebook subscriptions by 25%, enabling the city to expand its communication of news, photos, videos, and emergency updates with the citizens. • Performed major upgrades to Eden, Sire, Laserfiche, and HDL, ensuring efficiency and effectiveness for the users. • Migrated all application databases from SQL 2005 to SQL 2008, improving efficiency and effectiveness. • Implemented a new web -based emergency management communications system to facilitate Reverse 911 in emergency situations. 145 as'a25-7"" Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT DIVISION/PROGRAM: INFORMATION TECHNOLOGY • "Go Live" with the city's new Enterprise Permitting System (EnerGov) by September 2014. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Enter into the Post -Implementation phase of the EnerGov Permitting System by insuring that the system's functionality has met expectations by March 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Implement the EnerGov's e -Reviews Extension by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Continue to adhere to the city's computer and accessories lifecycle replacement schedule by March 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Enhance city data center connectivity at off-site city facilities by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsive City Government) • Initiate a Disaster Recovery Plan that includes the replication of critical servers to an off-site location for Emergency Operations by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable And Responsive City Government) • Redesign the City's GIS front page for the ease of public access by June 2015. (Promote Community Involvement, Accountable And Responsible City Government) 146 as"25-7"" Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT DIVISION/PROGRAM: INFORMATION TECHNOLOGY • DANCE ME.AS:UR $ ;. Five -Year Long Term Goal Promote Community Involvement Promote Community Involvement Performance Measures Foster An Organizational Structure That Matches Activity To Demand Foster An Organization Structure That Matches Activity To Demand Foster An Organization Structure That Matches Activity To Demand FY FY FY FY Five - 2012 -13 2012-13 2013-14 2014-15 Year Target Actuals Target Target Target Number of City Council meetings N/A N/A 24 24 24 supported with audiovisual services N/A N/A 12 12 12 Temecula Outreach Channel 3 Number of updates to the Complete the final 50% of going N/A N/A 50% 50% 100% live with the permitting system as scheduled Percentage of computers that N/A N/A 100% 20% 20% need to be replaced in order to adhere to the Computer Lifecycle Replacement Program Reduce the number of open Helpdesk tickets to an average of 75 147 N/A 175 125 75 50 "4"724/' Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT DIVISION/PROGRAM: SUPPORT SERVICES ERVICES • Provide consistent, resourceful, and efficient customer service to the public by professionally handling phone calls and/or by servicing the needs of the visiting public. • Provide central printing services for citywide departments and off-site facilities, mailroom services, and auxiliary services (laminating, folder/inserter, wide -format printing, binding) • Manage the Canon copier lease/maintenance/replacement for the Civic Center and off-site facilities, including the Library. • Coordinate project staffing for city departments. ACCOMPLISHMENTS FOR FISCAL YEAR 2013-14 • Explored the use of software to track Support Services' copy requests/copier maintenance/paper product needs, etc. to ensure prompt action and appropriate tracking. • Initiated the use of SharePoint to define services provided/equipment available through Support Services. • Updated the public phone directory (by department) to ensure accuracy of information provided to the public. 148 as"25-7"" Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT DIVISION/PROGRAM: SUPPORT SERVICES BJECTIVES FOR FISCAL AR 24• • Implement software to track Central Services copy requests/copier maintenance/paper product needs/etc. to ensure prompt action and appropriate tracking by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable And Responsible City Government) • Enhance the use of SharePoint to define services provided/equipment available by Central Services by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable And Responsible City Government) • Keep the public phone directory (by department) current to ensure accuracy of information provided to the public by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable And Responsible City Government) • Update the City Brochure, on a quarterly basis, to ensure accuracy of information provided to the public by June 2015. (Promote Community Involvement, Accountable And Responsible City Government) • Create a Frequently Asked Questions sheet to disseminate to the public and post on the website by June 2015. (Promote Community Involvement, Accountable And Responsible City Government) • Implement an automated phone directory for use during non -business hours to provide public access to information pertaining to City services, events, etc. by June 2015. (Promote Community Involvement, Accountable And Responsible City Government) • Create a standardized departmental voicemail procedure for use during off -hours, vacations, holidays, etc. by June 2015. (Promote Community Involvement, Accountable and Responsible City Government) • Provide weekly, internal departmental notifications to the employees relating to street closures, Conference Center events, Special Events, etc. by June 2015. (Foster An Organizational Structure That Aligns Resources With Demands, Accountable and Responsible City Government) 149 Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY AND SUPPORT SERVICES DEPARTMENT DIVISION/PROGRAM: SUPPORT SERVICES PERFORMANCE MEASURES FOR FISCAL YEAR 2014-15 Five -Year Long Term Goal Performance Measures FY FY 2012-13 2012-13 Target Actuals FY FY 2013-14 2014-15 Target Target Five - Year Target Foster An Organizational Structure That Matches Activity To Demand Foster An Organizational Structure That Matches Activity To Demand Number of City Council Agendas copied without amendments due to misprinting Number of SharePoint updates 150 N/A N/A N/A N/A 24 4 24 4 120 12 Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS TECHNOLOGY REPLACEMENT EXPENDITURES BY CATEGORY Program: Technology Replacement Funding Source: Expenditure Summary Operations & Maintenance Charges to City and Community Services District, and Affordable Housing Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ - $ - $ 138,905 $ 138,905 0.0% $ $ $ 138,905 $ 138,905 0.0% 151 Annual Operating Budget Fiscal Year 2014-15 INTERNAL SERVICE FUNDS FACILITIES Program: Facilities Expenditure Summary Personnel Operations & Maintenance Funding Source: Charges to City, Community Services District, Incubator Resource, and Affordable Housing Actual Budgeted Requested FY 2012-13 FY 2013-14 FY 2014-15 $ Change % Change $ 478,047 $ 494,424 $ 498,156 $ 3,732 0.8% 713,826 806,896 837,896 31,000 3.8% $ 1,191,873 $ 1,301,320 $ 1,336,052 $ 34,732 2.7% Authorized Proposed Personnel Allocation 2013-14 Changes 2014-15 Unfunded FACILITIES Administrative Assistant 0.05 0.00 0.05 0.00 Custodian 2.00 0.00 2.00 0.00 Facility Services Manager 0.50 0.00 0.50 0.00 Lead Maintenance Worker 0.90 0.00 0.90 0.00 Maintenance Superintendent - PW 0.50 0.00 0.50 0.00 Maintenance Worker 0.30 0.00 0.30 0.00 Office Specialist 0.40 0.00 0.40 0.00 Public Works Director 0.10 0.00 0.10 0.00 Senior Management Analyst 0.05 0.00 0.05 0.00 Total 4.80 0.00 4.80 0.00 Note: Operational responsibility for Facilities is under Public Works. The Organizational Chart, Objectives and Performance Measures are located in that section. 152 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Annual Operating Budget (AOB) Through its Annual Operating Budget, the City will link resources with results by: 1. Identifying community needs for essential services that improve quality of life through strategic planning that: a. Organize the programs required to provide these essential services; b. Establish program policies and goals, which define the nature and level of program services required; c. Identify activities performed in delivering program services. 2. Proposing goals for improving the delivery of program services that: a. Identify and appropriate the resources required to perform program activities and accomplish program goals. b. Set objectives to measure Performance (progress) pertaining to: • Long term goals that align Council priorities with financial resources; • Output of program activities; • Accomplishment of program objectives; • Expenditure of program appropriations. 3. The AOB process encompasses the development, implementation, and evaluation of a plan for the provision of services for the upcoming fiscal year. The process includes political, managerial, planning, communication, and financial dimensions. The budget incorporates a long-term perspective, establishes linkages to broad organizational goals, and focuses budget decisions on desired results and outcomes. The AOB is formalized via the following process: a. A budget workshop is held with the City Council to receive Council direction and public comment, prior to budget preparation; b. Budget team updates policies and procedures for budget preparation, creates the budget process calendar, and prepares the current budget schedules for each department to use in preparing the new budget; c. A budget kickoff workshop is held with the City Manager, Department Directors, and Department Analysts to discuss the status of the current fiscal year budget, discuss the Five Year Financial Forecast, review the upcoming budget process calendar, discuss the impacts of the current economic conditions at the State and Federal levels, and discuss the essential principles and elements of the budget process; d. Individual meetings are held with the budget team and each department to assist in the budget development process; 185 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES e. The City Manager, in collaboration with the budget team, holds meetings with each department director land analysts) to discuss their department budget request; f. A budget workshop is held with the City Council to receive public comment and to review the components of the proposed budget, prior to format consideration for adoption; g. City Manager submits the proposed AOB and salary plan to the City Council at a public meeting for approval. B. Balanced Budget The City will maintain a balanced budget over the period of the Financial Strategic Plan. This means that: 1. Operating revenues must fully cover operating expenditures; 2. Ending fund balance must meet minimum policy levels. For the General Fund, this level has been established at 20% of operating expenditures for economic uncertainties and to support the City's credit worthiness, cash flow, and response to local disasters. C. Five Year Finandal Forecast The City will prepare a five year financial forecast bi-annually to assist In long range planning and polity development. The five year forecast provides a tool to evaluate the ability of the City to fund proposed programs, operating and maintenance costs, capital expenditures, as well as operating costs related to future capital Improvement protects. 1. Revenues are projected using a conservative approach, and are based on historical trends, stable residential development projections, internal analysis, and commercial growth that Incorporates known development projects. Separate sets of assumptions are developed for major revenue types such as sales tax property tax, community development fees, transient occupancy taxes, and investment Income; 2. Departmental expenditure projections are developed using anticipated cost of living Increases for general administrative operating costs. Additional assumptions are Incorporated for major expenditure categories such as public safety to ensure that commercial and residential growth projections are addressed to main current service levels. The five year capital Improvement program Is reviewed with the annual operating budget, and maintenance costs of each proposed protect are Identified and Included In the forecast; 186 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 3. The five-year forecast indicates whether projected revenue growth will support anticipated expenditures for current levels of service. However, as the City continues to grow, It is Important to ensure that It can meet Increasing demands, and be in a position to respond to possible changes in economic conditions. The five-year forecast is a dynamic tool that requires biannual update and review of Its underlying assumptions to keep the City In a position of strong fiscal condition. D. Capital Improvement Program (CIP) 1. CIP Purpose - The purpose of the Capital Improvement Program (CIP) budget document is to serve as a planning tool, which coordinates the level ranking, financing, and scheduling of major projects undertaken by the City. All projects presented in the five-year CIP budget are carefully programmed to ensure the community's capital improvement needs are met both now and in the future. In addition, the projects provide additional opportunities and access to the City and improve the overall quality of life as identified in the Quality of Life Master Plan (QLMP). This document is dynamic and, consequently, must be revised annually to address changing needs, level rankings, and financial conditions. The City's goal In providing a CIP Budget is to develop a multi-year plan for capital improvement, update it annually, and follow through with all capital improvements in accordance with the plan. It also allows staff to budget operating and maintenance costs into the five year projection in order to determine the total cost of each project before it is undertaken. 2. CIP Develooment - This CIP budget document is developed by incorporating input from City Council and key management team members, based on community comments and feedback received throughout the year. This team then, through several workshops, identifies and evaluates community needs in the areas of roads/streets, bridges, public buildings, parks and recreation facilities, and redevelopment projects. Each proposed project is reviewed and discussed to ensure funding. timing, and necessity. A CIP City Council workshop is held to provide the City Council with an opportunity to review each project in detail, and to receive public comments concerning the five-year program. 3. CIP Projects: $30.000 or More - The capital improvements presented in the budget are the City's major projects, which exceed $30,000 in cost, have long -tens life spans, and are generally non-recurring. These projects include land and right of way acquisition, design, construction or rehabilitation of public buildings or facilities, public Infrastructure design and construction, park design and construction, and redevelopment projects. 187 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES :> ::,..E . A CIAL STS T <P.I, N. PU':Q.S :AN:Q..QR AN1 TJ.QN:.(Co ;nued1... 4. Project Manager - Every CIP project will have a project manager who will prepare the project proposal, ensure that required phases are completed on schedule, authorize all project expenditures, ensure that all regulations and laws are observed, and periodically report project status. 5. Project Benefit - Projects must identify a benefit and reference a Core Value (QLMP) goal. 6. CIP Review Committee - In determining the relative merit of a proposed project, key management team members evaluate projects for feasibility, community enhancement, infrastructure and historic preservation, and safety. 7. CIP Levels - Projects in the CIP are scheduled in each of five fiscal years based on community needs, as determined by the City Council and availability of funding. Level rankings in each major category (Circulation, Infrastructure/Other, Parks and Recreation, and SARDA/Housing) are assigned in accordance with the following guidelines: a. LEVEL I: The project is urgent and must be completed as soon as feasible. Failure to address the project may impact the health, safety, or welfare of the community or have a potential significant impact on the financial well-being of the City. The project must be initiated or financial opportunity losses may result. b. LEVEL II: The project is important and addressing it is necessary. The project impacts safety, law enforcement, health, welfare, economic base, quality of life, and has been identified as a priority in the Quality of Life Master Plan. c. LEVEL III: The project will enhance quality of life and will provide a benefit to the community. Completion of the project will improve the community by providing cultural, recreational, and/or aesthetic value, or is deemed as a necessary improvement to a public facility. d. Future Years Projects: The project will be an improvement to the community, but does not necessarily need to be completed within a five year capital improvement program time frame. 8. CIP Administrative Costs - The administrative costs associated with managing CIP projects are estimated (generally as five to ten percent of estimated construction costs), and included in each project budget. 188 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 9. OP Operations and Maintenance (0 & Mj - Future operations and maintenance costs that result from CIP projects are estimated and identified in the CIP project sheets. These incremental future operating costs are incorporated into the fwe year forecast. 10. SIP Phase; • The CIP will emphasize project planning. with projects progressing through at least two and up to ten of the following phases: a. Designate )Assigned). Appropriates funds based on projects designated for funding by the Council through adoption of the Financial Strategic Plan. b. Study. Concept design, site selection, feasibility analysis, schematic design, environmental determination, property appraisals, scheduling, grant application, grant approval, specification preparation for equipment purchases. c. Environmental Review. Compliance with CE0A, NEPA and other environmental studies, If necessary. d. Real Property Acquisitions. Property acquisition for projects, if necessary. e. Site Pjreparation. Demolition, hazardous materials abatements, other pre construction work. f. Design. Final design, plan and specification preparation and construction cost estimation. g. Construction. Construction contracts. h. Construction Management. Contract project management and inspection, soils and material tests, other support services during construction. I. Equipment Acquisitions. Vehicles, heavy machinery, computers, office furnishings, other equipment items acquired and Installed independently from construction contracts. 1L OP Appropriation - The City's annual CIP appropriation for study, design, acquisition and/or construction is based on the projects designated by the Council through adoption of the Financial Strategic Plan. Adoption of the Finandal Strategic Plan CIP appropriation does not automatically authorize funding for specific project phases. This authorization generally occurs only after the preceding project phase has been completed and approved by the Council and costs for the succeeding phases have been fully developed. If project costs at the time of bid award are less than the budgeted amount, the balance will be unappropriated and returned to fund balance or allocated to another project. If project costs at the time of bid award are greater than budget amounts, five basic options are available: 189 NalTrTrl Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES FINANCIAL STRATEGIC PLAN PURPOSE AND ORGANIZATION (Continued a. Eliminate the project; b. Defer the project for consideration to the next Financial Strategic Plan period; c. Rescope or change the phasing of the project to meet the existing budget; d. Transfer funding from another specified, lower level ranking project. e. Appropriate additional resources as necessary from fund balance. 12. CIP Budget Carryover - Project accounts, which have been appropriated, will not lapse until completion of the project phase. 13. Program Objectives - Project phases will be listed as objectives in the program narratives of the programs, which manage the projects. 14. General Pian Consistency Review - All projects are evaluated by the City's Planning Commission to ensure consistency with the provisions of the City of Temecula General Pian, while considering the City's long-term vision as developed by the City Council. The proposed Circulation, Infrastructure, and Parks and Recreation projects are reviewed and approved by the Planning Commission, Public/Traffic Safety Commission, and the Parks and Recreation Commission. 190 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Annual Reporting The City will prepare annual financial statements as follows: 1. The City will contract for an annual audit by a qualified independent certified public accountant (or accounting firm). The City will strive for an unqualified auditors' opinion. 2. The City will use generally accepted accounting principles in preparing its annual financial statements, and will strive to meet the requirements of the GFOA's Award for Excellence in Financial Reporting program. 3. The City will issue audited financial statements within 180 days after year-end. B. Interim Reporting The City will prepare and issue timely Interim reports on the City's fiscal status to the Council and staff. This includes: on-line access to the City's financial management system by City staff; monthly reports to program managers; formal quarterly reports to the Council and Department Directors; midyear budget reviews; and interim annual reports. C. Budget Amendments The Council may amend or supplement the budget at any time after its adoption by majority vote of the Council members. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will not have a significant policy impact nor affect budgeted year-end fund balances. 0. Extended Annual Reporting The City will prepare extended annual reports as required by federal and state requirements including, but not limited to: 1. State Controller Report 2. Street Reports 191 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES .LII _FU:ND BALANCE AN.D.:RESERVE A. Fund Balance Policy Fund balance represents the accumulation of actual revenues and other financing sources in excess of actual expenditures and other uses at year-end. In general terms, it represents the City's accumulated "savings" from year to year, as any fund balance realized at year-end is added to (or deducted from if expenditures exceeded revenues for that particular year) the previous year's fund balance. Fund balance is often referred to as "reserves." B. Reserve for Economic Uncertainty The City will maintain a minimum fund balance of at least 20% of operating expenditures in the General Fund, in order to adequately provide resources in the event of an unexpected draw on City finances. Eligible uses of these reserve funds include: • Expenditures due to local disasters/acts of nature • Loss of major revenue source(s) due to financial hardship or economic downturn • State -imposed take of local revenue/mandated payments • Significant unanticipated expenditures • Significant payout of Comprehensive Annual Leave for employees leaving City service C. Secondary Reserve for Contingencies In addition to the Reserve for Economic Uncertainty, the City will strive to maintain an operating reserve within the General Fund in the amount of 5% of General Fund operating expenditures. Use of these reserve funds shall be limited to: • Covering annual operating expenditures if revenue falls short of projections, creating an annual operating deficit. • Making one-time investments in Capital infrastructure that will create long-term operational savings to the General Fund, leverage available grant funds, or provide funding for projects that will create an economic benefit to the City. D. Future Capital Project Designations The Council may designate specific fund balance levels for future development of capital projects that it has determined to be in the best long-term interests of the City. 192 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES E. Other Designations and Reserves to addition to the designations noted above, fund balance levels will be sufficient to meet funding requirements for projects approved in prior years which we carried forward into the new year; debt service reserve requirements; reserves for encumbrances; and other reserves or designations required by contractual obligations, state law, or generally accepted accounting principles. F. Fund Balance Components This policy establishes the procedures for reporting unrestricted fund balance in the General Fund financial statements, as well as a fund balance expenditures hierarchy. Fund Balance commitments and assignments ensure that there will be adequate finandal resources to protect the City against circumstances such as revenue shortfalls and unanticipated expenditures. The Policy also authorizes and directs the Director of Finance to prepare financial reports and categorize fund balance per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. There are five separate components of fund balance which identify the specific purposes for which amounts can be spent: (1) Nonexpendable Fund Balance - inherently nonexpendable; (2) Restricted Fund Balance - externally enforceable limitations on use; (3) Committed Fund Balance - self-imposed limitations on use; (4) Assigned Fund Balance - limitation resulting from intended use; (5) Unassigned Fund Balance - residual net resources. 1. Nonexpendable Fund Balance - Amounts that cannot be spent because they are either (a) not in spendable form, such as prepaid items or inventories; or (b) Legally required to be maintained intact, such as the principal portion of an endowment. 2. Restricted Fund Balance - Amounts for a specific purpose that are either (a) externally imposed by creditors (such as through debt covenants), grantors, contributors, other governments' regulations; or (b) imposed by law through constitutional provisions or enabling legislation. 193 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 3. Committed Fund Balance - Amounts authorized for specific purposes by a government's highest level of decision making authority (City Council). These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period however, the amount can be determined subsequently. The City's committed fund balance includes a reserve for economic uncertainty. It is City policy to maintain a reserve of 20% of Annual General Fund appropriations. Amounts are committed to finance any significant unanticipated revenue shortfalls, negative State budget impacts or impacts from natural disasters or other catastrophic events. 4. Assigned Fund Balance • Amounts that are constrained for specific purposes, but are neither restricted nor committed. For all governmental funds other than the General Fund, any remaining amounts not classified as nonexpendable, restricted, or committed are considered assigned. For the General Fund, this policy delegates the authority to assign amounts to be used for specific purposes to the Finance Director in consultation with the City Manager for the purpose of reporting these amounts In annual financial statements. 5. Unassigned Fund Balance • Residual net resources of the General Fund in excess of what can be classified in one of the other four categories. G. Hierarchy of Spending Fund Balance Restricted fund balance should be spent first when an expenditure is incurred for which both restricted and unrestricted fund balance is available. When an expenditure is incurred for purposes where amounts in any of the unrestricted classifications of fund balance could be used, committed amounts are to be spent first, followed by assigned amounts and then unassigned amounts. 194 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES In response to adverse financial and economic conditions that could negatively impact the City's fiscal health, a Contingency Plan will provide for a measured response to potential fiscal challenges, as opposed to reactionary decision-making that could hinder the long-term financial solvency of the City. In accordance with Budget Policies 111.6 and III.C, the City will strive to maintain reserves in the amount of 25% of General Fund operating expenditures. Eligible uses of these reserve funds are outlined in the aforementioned policy; however this Contingency Plan will address the hierarchy of utilizing reserve funds, in the event the City experiences significant or sudden fiscal constraints. The type of fiscal challenge will dictate the appropriate budgetary measure to implement in order to ensure solvency. If the fiscal constraint cannot be absorbed by annual budgetary savings, the following hierarchy shall be followed: A. One Time Events In the event the City is faced with a non-recurring fiscal constraint, such as a State mandated payment or a natural disaster, the use of reserve funds is an appropriate mitigation. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. B. Ongoing Fiscal Constraints In the event the City experiences the loss of a major revenue source outside of the City's control (ie. acts of legislation, corporate decisions and/or economic downturn), the City will need to adjust its operations in order to maintain a balanced budget. Circumstances may arise when the City is unable to react quick enough to offset a sudden loss in revenue, and will be required to utilize reserves to supplant the current Operating Budget. The Secondary Reserve for Contingencies shall be utilized first, and fully exhausted prior to utilizing the Economic Uncertainty Reserve. Continued use of reserve funds shall not exceed two budget cycles, to allow adequate time for the implementation of operational changes, while limiting the ongoing dependency on reserves. Implementation of Contingency Plan actions requires the majority approval of the City Council. 195 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Regular Staffing 1. The budget will fully appropriate the resources needed for authorized regular staffing. 2. Regular full-time benefitted employees will represent the core work force and the preferred means of staffing ongoing, year-round program activities and services. The City will strive to provide competitive compensation and benefit schedules for its authorized regular work force. Each regular employee will: a. Fill an authorized regular position; b. Receive salary and benefits consistent with labor agreements or other City Council approved compensation plans. 1. To manage the growth of the regular work force and overall staffing costs, the City will follow these procedures: a. The Council will authorize all regular positions. b. The Human Resources Department will coordinate and approve the hiring of all regular employees. c. Supplement core staff with a balanced workforce consisting of part-time, contract, and independent contractors. d. All requests for additional regular positions will include evaluations of: • The necessity, term and expected results of the proposed activity; • Staffing and material costs including salary, benefits, equipment, uniforms, clerical support and facilities; • The ability of private industry to provide the proposed service; • Additional revenues or cost savings, which may be realized. e. Periodically, and before any request for additional regular positions, existing programs will be re-evaluated to determine if services can be provided with existing regular employees. f. The City will make every effort to conduct an internal recruitment to fill regular positions. The City will evaluate the advantages and disadvantages of conducting an internal recruitment versus an external recruitment on a case-by-case basis. 196 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES FFINP PQc!cY' calitiouec1 3•.. •.. A.. .�..:'3Y�... �.. �.:.:.-`.3•:-r i�:•U.xx •.. ... ...3-� ..3�.3�. •`:- �:•..:':�.. �. �.we 3....... B. Project Staffing 1. The hiring of project employees will not be used as an incremental method for expanding the City's regular work force. 2. Project employees include all employees other than regular employees, temporary staffing, elected officials and volunteers. Project employees will generally augment regular City staffing as extra -help employees, seasonal employees, contract employees, interns and work-study assistants. 3. The City Manager and Department Directors will encourage the use of project employees to meet peak workload requirements, fill interim vacancies, and accomplish tasks where less than full-time, year-round staffing is required. Under this guideline, project employees will be hired for up to one year at a time in conjunction with the annual operating budget on an at -will basis. Moreover, project employee hours will generally not exceed 50% of a regular, full-time position (1,000 hours annually). There may be limited circumstances where the use of project employees on an ongoing basis in excess of this target may be appropriate due to unique programming or staffing requirements. However, any such exceptions must be approved by the City Manager based on the review and recommendation of the Human Resources Department. C. Temporary Staffing 1. Temporary Staffing agencies can be contacted only in the case of a short-term assignment such as sick leave, disability leave, maternity leave, etc. 2. The City will pay the Temporary Staffing Agency a fair base rate for the employee with a negotiated markup while the temporary employee is providing work for the City. D. Work Hours 1. Regular employee, project employee, and temporary employee work hours will be based on the needs of the City and the position. 2. Employee work hours may be flexed in an effort to minimize overtime. 197 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES E. Overtime Management 1. Overtime should be used only when necessary and when other alternatives are not feasible or cost effective. 2. All overtime must be pre -authorized by a Department Director or delegated In accordance with existing policy. 3. Departmental operating budgets should reflect anticipated annual overtime costs and departments will regularly monitor overtime use and expenditures. 4. When considering the addition of regular, project, or temporary staffing, the use of overtime as an alternative will be considered. The department will take Into account: a. The duration that additional staff resources may be needed; b. The cost of overtime versus the cost of additional staff; c. The skills and abilities of current staff, d. Training costs associated with hiring additional staff; e. The impact of overtime on existing staff; f. The impact on quality of services. F. Independent Contractors Independent contractors are not City employees. They may be used In two situations: 1. Short-term, peak workload assignments to be accomplished using personnel contracted through an outside employment agency (OEA). in this situation, it Is anticipated that City staff will closely monitor the work of OEA employees and minimal training will be required. However, they will always be considered the employees of the OEA and not the City. All placements through an OEA will be coordinated through the Human Resources Department and subject to the approval of the Human Resources Department. 2. Construction of public works projects and delivery of operating, maintenance or specialized professional services not routinely performed by City employees. Such services will be provided without dose supervision by City staff, and the required methods, skills and equipment will generally be determined and provided by the contractor. Contract awards will be guided by the City's purchasing polities and procedures. 198 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES G. Productivity The City will repeatedly monitor and review the City's methods of operation to ensure that services continue to be delivered in the most cost-effective manner possible. This review process encompasses a wide range of productivity Issues, including: 1. Analyzing systems and procedures to identify and remove unnecessary review requirements. 2. Evaluating the ability of new technologies and related capital investments to improve productivity. 3. Developing the skills and abilities of all City employees. 4. Developing and implementing appropriate methods of recognizing and rewarding exceptional employee performance. 5. Evaluating the ability of theprivate sector to perform the same level of service at a lower cost. 6. Periodic formal reviews of operations on a systematic, ongoing basis. 7. Maintaining a decentralized approach in managing the City's support service functions. Although some level of centralization Is necessary for review and control purposes, decentralization supports productivity by: a. Encouraging accountability by delegating responsibility to the lowest possible level; b. Stimulating creativity, Innovation and individual Initiative; c. Reducing the administrative costs of operation by eliminating unnecessary review procedures; d. Improving the ability of the organization to respond to changing needs, and identify and implement cost-saving programs; e. Assigning responsibility for effective operations and citizen responsiveness to the department. 14. Contracting for Services— Private Sector 1. General Policy Guidelines: a. Contracting with the private sector for the delivery of services may provide the City with a significant opportunity for cost containment and productivity enhancements. As such, the City is committed to using private sector resources in delivering municipal services as a key element in our continuing efforts to provide cost-effective programs. 199 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES b. Private sector contracting approaches under this policy Include construction projects, professional services, outside employment agencies and ongoing operating and maintenance services. c. In evaluating the costs of private sector contracts compared with In-house performance of the service, Indirect, direct, and contract administration costs of the Clty will be Identified and considered. d. Whenever private sector providers are available and can meet established service levels, they will be seriously considered as viable service delivery alternatives using the evaluation criteria outlined below. e. For programs and activities currently provided by City employees, conversions to contract services will generally be made through attrition, reassignment or 2. Evaluation Criteria - Within the general policy guidelines stated above, the cost effectiveness of contract services in meeting established service levels will be determined on a case-by-case basis using the following criteria: a. Is a sufficient private sector market available to competitively deliver this service and assure a reasonable range of alternative service providers? b. Can the contract be effectively and efficiently administered? c. What are the consequences if the contractor fails to perform, and can the contract reasonably be written to compensate the City for any such damages? d. Can a private sector contractor better respond to expansions, contractions or special requirements of the service? e. Cart the work scope be sufficiently defined to ensure that competing proposals can be fairly and fully evaluated, as well as the contractor's performance after bid award? 1. Does the use of contract services provide us with an opportunity to redefine service levels? g. Will the contract limit our ability to deliver emergency or other high priority services? h. Overall, can the City successfully delegate the performance of the service but still retain accountability and responsibility for its delivery? 200 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES kz. STAFFING POLICY(Continued) Contracting for Services — Government Service Contracts 1. General Policy Guidelines: a. Contracting with other government entities for the delivery of services such as police and fire provides the City with significant opportunities for cost containment and productivity enhancements. The City utilizes government service contracts to deliver municipal services as a key element in the City's continuing efforts to provide cost-effective programs. b. Police Contract Services — The City contracts with Riverside County Sherriff's Department for police services. Under this contract the City maintains a ratio of one (1) uniformed police officer for every one thousand (1000) residents. Contracting with the County facilitates an efficient, effective and affordable model of policing for the community. The police contract allows the city to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. c. Fire Contract Services - The City contracts with the Riverside County Fire Department for all fire services. Contracting with the County facilitates an efficient, effective and affordable model of fire protection, disaster preparedness, fire prevention, and emergency operation services for the community. The fire contract allows the City to partner with the County to leverage resources to reduce costs for supervision, administration, training, clerical support, vehicles and equipment. J. Contracting for Services — Regional Approach 1. A regional approach to public services leverages economies of scale to improve outcomes and services to the citizens. Therefore, prior to entering into private or government service contracts, the City will require the completion of a systematic assessment to determine whether a regional approach to providing services is necessary. a. Animal Control Services - The City contracts with Animal Friends of the Valleys for animal control services and the County of Riverside (via the Southwest Community Financing Authority) for animal sheltering services. Contracting with multi -agencies for these services demonstrates a regional approach of leveraging resources to provide efficient services (at a reduced cost). 201 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. AMAR Definition Asset Management and Replacement is the practice of strategically managing the life cycle of the Cmjs capital infrastructure to achieve the greatest return on every tax dollar invested. The capital infrastructure's life -cycle includes how the asset is planned, designed, constructed, operated, maintained, replaced, and disposed. Capital infrastructure includes streets, roads, public facilities, parks and trails, and drainage facilities, as follows: 1. Streets and Roads -Assets related to the provision of transportation le.g. pedestrian, bicycles, commercial vehicles, private vehicles, and public vehicles.) 2. Public Facilities—Building and land assets used for a diverse range of services Including community services, recreation, accommodation, and municipal administration. 3. Parks and Trails -Assets which provide opportunities for organized and Informal recreation activities (e.g. sports, exercise), provide aesthetic and cultural value to the community, and provide public spaces for social interaction. 4. Drainage Facilities—Assets which provide a measure of flooding protection to the community from storm water runoff and those assets which improve the water quality of storm water runoff going Into main drains and waterways. B. AMAR Process As assets age, their performance (service provided) will deteriorate. Therefore, a process must be applied to determine when the ability of an asset to meet service standards deteriorates to an unacceptable level. This means considering all management options and strategies as part of the asset lifecycte, from planning to disposal. The objective of managing the assets In this manner is to look at long-term cost Impacts when making asset management decisions. An effective process will be based on the following sequence: The AMAR Policy provides general direction and guidance for the AMAR Plan. The AMAR Plan provides more detailed direction and guidance for all major asset classes (Streets and Roads, Public Facilities, Parks and Trails, and Drainage Facilities). The AMAR Operational Plans cater for the delivery of specific asset management. 202 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES The AMAR Plan is based on applicable management studies, best practices, and analysis and should be updated every five years. The actual replacement of assets via the AMAR Operational Plans is dependent on staff analysis and recommendation after a review of any intervening variables suchas variations in service delivery demands, force majeure, and programming. C. AMAR Policy The purpose of the Asset Management and Replacement Policy (AMAR Polity) Is to demonstrate the City's commitment to the responsible management of the City's capital Infrastructure. The AMAR Policy ensures adequate provisions are made for the long-term replacement of the City's capital infrastructure by: 1. Incorporating appropriate asset management best practices to ensure that the City delivers the highest appropriate level of service through its assets to: a. Ensure service delivery needs form the basis of asset management•, b. Incorporate a life -cycle approach to asset management. 2. Applying transparent and responsible financial management of City assets that: a. Integrate asset management with budgetary planning; b. Provide for present needs while protecting resources for future generations. 3. Meeting or surpassing legislative requirements for asset management. 4. Ensuring resources and operational capabilities are identified and responsibility for asset management is allocated. D. AMAR Funding Strategy 1. AMAR Fund Policy: a. The funding strategy will be based on the following: • An evaluation of available funds in the General Fund, Special Reserve Funds, and the Internal Service Funds; • A comparison of available funds against the requirements of AMAR Plan (based on applicable management studies, best practices, and analysis); • Establishment of a separate AMAR Fund and Policy (e.g. designation, reservation) that best meets the needs of the City. b. When established, the drafting of the actual AMAR Fund Policy will be dependent on Council guidance and direction, and based on the analysis of the completed management studies. 203 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 2. The purpose of the Asset Management Fund is to: a. Accumulate earnings to provide a long-term funding source for replacement/rehabilitation of City Infrastructure while preserving the principal balance of the Fund; b. Provide financial reserves to respond to natural disasters and other emergencies; c. Provide a source for internal loans and liquidity; d. Serve as collateral for City debt issues; e. Asset Management Fund assets may not be used for any purpose without approval of the City Council. E. Replacement Funds I. Fund 310 Vehicles and Equipment Fund has been established as an Internal Service Fund, for the purpose of accumulating the funds necessary to replace the City's fleet and major equipment. Annually, each department owning an eligible vehicle or piece of large equipment contributes an amount equivalent to the estimated cost to replace the item at the end of its useful life, as summarized in the Vehicle/Equipment Replacement Schedule. Eligible assets funded through the Vehicle/Equipment Replacement Schedule include vehicles and large equipment Items that have a useful life longer than three years and cost In excess of 510,000, 2. Fund 325—Technology Replacement Fund has been established as an Internal Service Fund, for the purpose of accumulating the funds necessary to replace the City's technology infrastructure (hardware and software). Annually, each department owning an eligible technology -related asset contributes an amount equivalent to the estimated cost to replace the item at the end of its useful life, as summarized in the Technology Replacement Schedule. Eligible assets funded through the Technology Replacement Schedule include those technology -related assets that have a useful life longer than three years and cost in excess of $3,000. 204 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Introduction The intent of this Investment Policy is to establish the limits within which the City's Investment Program will be conducted. Investment goals and objectives are defined. Authorized investments and reporting requirements are identified. The monies entrusted to the City Treasurer will be referred to as the "Fund" throughout the remainder of this document. B. Objectives The investment policies and practices of the City of Temecula are based upon State law and prudent money management. The primary goals of these policies include: 1. To protect the principal monies entrusted to this office. Safety of principal is the foremost objective of the City of Temecula. Each investment transaction will seek to ensure that capital losses are avoided, whether from securities default, broker dealer default, or erosion of market value. The City will seek to preserve principal by mitigating the two types of risk (credit risk and market risk). a. Credit Risk - Defined as the risk of Toss due to failure of the issuer of a security, will be mitigated by investing only with issuers whose financial strength and reputation can be verified to be the highest as rated by nationally known rating agencies, and by diversifying the investment portfolio so that the failure of any one issuer would not unduly harm the City's cash flow. b. Market Risk - The risk of market value fluctuations due to overall changes in the general level of interest rates, will be mitigated by (a) structuring the portfolio so that securities mature earlier than or concurrent with the timing of major cash outflows, thus eliminating the need to sell securities prior to their maturity; (b) prohibiting the use of leverage and margin accounts; and (c) prohibiting the taking of short positions — that is, selling securities which the City does not own. It is explicitly recognized herein, however, that in a diversified portfolio, occasional measured losses are inevitable, and must be considered within the context of the overall investment return. 2. To provide sufficient liquidity to meet normal operating and unexpected expenditures. The portfolio will be structured with sufficient liquidity to allow the City to meet expected cash requirements. This will be accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands. Since all possible cash demands cannot be anticipated, the portfolio will maintain a liquidity buffer and invest primarily in securities with active secondary and resale markets. 205 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 3. To ensure compliance with all Federal State. and Local laws governing the investment of monies under the control of the City Treasurer. The legal basis for the City's investment activities is the City of Temecula Municipal Code, Chapter 3.04, Revenue and Finance, Fiscal Provisions Generally and Government Code Secdons 5922, 16429.1, 53600 to 53609, and 53630 to 53686, which include parameters for authorized Investments, report of investments and Investment authority. 4. To generate a maximum amount of investment income within the parameters of prudent risk management and consistent with the above policies. The City's investment portfolio will be designed to attain a market -average rate of return through economic cycles. The market -average rate of return is defined as the average return on three-month U.S. Treasury bills. Whenever possible, and consistent with risk limitations and prudent Investment principles, the Treasurer will seek to augment returns above the market average rate of return. The policy will also address risk management because it is such an integral part of the investment policy. To concentrate only on maximizing return would be dangerous. Therefore, policy issues will be directed to: 1) limiting the Fund's exposure to each issue and issuer of debt, and 2) determining a minimum credit requirement that firrns must have in order to hold City money. C. Scope This Investment policy applies to all funds under the control of the City Treasurer, including but not limited to the general fund, special revenue funds, debt service funds, capital Improvement funds, trust funds and bond proceeds In the custody of the Treasurer and any other funds under his/her control. California Government Code Section 53601(1) permits money from bond proceeds, obligations under a tease, Installment sales or other agreements to be invested In any security that meets the statutory provisions governing the issuance of the bond or other agreements made by the issuing agency. Furthermore, California Government Code Section 5922(d) provides that notwithstanding any other provision of law, proceeds of bonds and any moneys set aside and pledged to secure payment of the bonds or certain other contracts specified In Section 5922, may be invested in securities or obligations described in the ordinance, resolution, Indenture, agreement, or other instrument providing for the Issuance of the bonds or the contract. 206 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES INVESTMEI4TS Continued D. Investment Authority The City of Temecula Municipal Code delegates to the City Treasurer the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping. The City Treasurer is responsible for daily management of the investment program, including: 1. Establishing procedures for operation consistent with the investment policy; 2. Approving daily investment transactions; 3. Developing projections of the City's cash requirements for operating needs; 4. Reviewing the liquidity position of the investment portfolio; 5. Ensuring that the City's cash position is consistent with operating requirements; 6. Preparing appropriate investment reports; 7. Developing, implementing and monitoring controls over investments; 8. Developing record keeping for investment transactions. The City Treasurer may delegate investment authority to qualified and competent officials and City employees such as the Revenue Manager. All persons authorized to make investment decisions on behalf of the City are trustees of the public funds and therefore fiduciaries subject to the following prudent investor standard as defined in California Government Code Section 53600.3: When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee will act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law. E. Safekeeping of Securities To protect against potential losses by collapse of individual securities dealers, all securities owned by the City, including collateral on repurchase agreements, will be held in safekeeping by a third party bank trust department, acting as agent for the City under the terms of a custody agreement executed by the bank and by the City. All securities will be received and delivered using standard delivery versus payment procedures (i.e., the City's safekeeping agent will only release payment for a security after the security has been properly delivered). This section is intended to comply with Government Code Sections 53601 and 53608. 207 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES INVESTMENTS Conlin►ue F. Reporting The City Treasurer will render a monthly report to the City Manager and City Council showing the type of investment, issuing institution, selling institution, date of maturity, par and dollar amount of deposit, current market value for all securities, return on the City's investment portfolio expressed as an annual percentage rate, yield to maturity, cash flow information demonstrating that the City can meet its upcoming financial obligations, and such data as may be required by the City Council. The report will also state its relationship to this statement of investment policy, as directed under the Code. The Treasurer will at least annually submit a recommended updated Investment Policy to be reviewed and approved by the City Council. The City's investment reporting policy meets or exceeds the requirements of Section 53646 of the California Government Code. G. Qualified Dealers The City will transact investments only with banks, savings and loans, state -licensed investment security broker-dealers, the State of California Local Agency Investment Fund, or brokerage firms designated as primary government dealers by, and regularly reporting to, the New York Federal Reserve Bank. Investment staff will investigate dealers who wish to do business with the City in order to determine if they are adequately capitalized, market securities appropriate to the City's needs, and are recommended by managers of portfolios similar to the City's. The City's Broker/Dealer Questionnaire will be used in this investigation. The City will, at least annually, send a copy of the current investment policy to all dealers approved to do business with the City. Confirmation of receipt of this policy will be considered as evidence that the dealer understands the City's investment policies, and intends to show the City only appropriate investments. H. Authorized Investments Investments will be made in the context of the "prudent investor" rule, which states: Investments will be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. 208 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES NVESTM E.NTS. Continue • The City is further governed by the California Government Code, Sections 5922, 16429.1, and 53600 et seq. Within the context of these limitations, the following investments are authorized, as further limited herein: 1. United States Treasury, Bills, Bonds, and Notes, or those for which the full faith and credit of the United States are pledged for payment of principal and interest. There is no limitation as to the percentage of the portfolio that can be invested in this category. Maturity is not to exceed the projected dates of the City's cash needs or five years, whichever is Tess. 2. Obligations issued by the Federal Farm Credit Bank System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal Home Loan Mortgage Corporation (FHLMC), the Federal National Mortgage Association (FNMA), and other United States agency obligations with maturities of five years or less. Although there is no percentage limitation on the dollar amount that can be invested in these issues, the "prudent investor" rule will apply for a single agency name. Maturity is not to exceed the projected dates of the City's cash needs or five years, whichever is less. 3. Bills of exchange or time drafts drawn on and accepted by a commercial bank, otherwise known as banker's acceptances. Banker's acceptances purchased may not exceed 180 days to maturity or 40% of the market value of the portfolio. No more than 10% of the market value of the portfolio may be invested in banker's acceptances issued by any one bank. 4. Commercial paper ranking of the highest letter and number rating by a nationally recognized statistical rating organization (NRSRO), and issued by a domestic corporation having assets in excess of $500,000,000 and having an "A-1" or better rating on its long-term debentures as provided by a NRSRO. Purchases of eligible commercial paper may not exceed 15% of the market value of the portfolio. No more than 10% of the market value of the portfolio may be invested in commercial paper issued by any one corporation. The City may invest in no more than 10% of a single corporation. The City may invest in no more than 10% of a single corporation's commercial paper. Maturity is not to exceed 180 days. 209 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 5. Neeotiable certificates of deposit issued by nationally or state -chartered banks or state or federal savines and loan associations. Negotiable cenificates of deposit (NCDs) differ from other certificates of deposit by their deposit liquidity. They are Issued against funds deposited for specified periods of time and earn specified or variable rates of Interest. NCDs are traded actively In secondary markets. When feasible, an Independent trading service will be used as part of the evaluation process. Issuers must be rated "B" or better by Thomson Bank Watch or equivalent rating service, or rated A-1 for deposits by Standard & Poon, or P.1 for deposits by Moodys or comparably rated by a national rating agency. Transactions in NCDs will not collectively exceed 30% of the total portfolio In effect immediately after any such investment is made. 6. Repurchase Aereementf. The City may invest in repurchase agreements with banks and dealers with which the City has entered Into a master repurchase agreement which specifies terms and conditions of repurchase agreements. Transactions will be limited to the primary dealers and the top banking institutions according to the rating agency based on liquidity, profitability, and financial strength. The maturity of repurchase agreements will not exceed thirty days. The market value of securities used as collateral for repurchase agreements will be monitored daily by the Investment staff and will not be allowed to fall below 102% of the value of the repurchase agreement plus the value of collateral In excess of the value of the repurchase agreement. In order to conform with provisions of the Federal Bankruptcy Code which provide for the liquidation of securities held as collateral for repurchase agreements, the only securities acceptable as collateral will be certificates of deposit, eligible bankers' acceptances, or securities that are direct obligations of, or that are fully guaranteed as to principal and Interest by, the United States or any agency of the United States. No more than S0% of the portfolio may be invested in repurchase agreements, and a "perfected security Interest" will always be maintained in the securities subject to a repurchase agreement 7. Local Agency investment Fund. The City may invest in the Local Agency Investment Fund (LAIF) established by the State Treasurer for the benefit of local agencies up to the maximum permitted by State law. 210 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 8. Time Deaositq. As to the deposits of non -surplus funds, the City may invest in non-negotiable time deposits collateralized in accordance with the Catifomia Government Code (including, but not limited to, entering into a contract with the depository institution pursuant to California Government Code Section 53649) in those banks and savings and loan associations that meet the requirements for investment in negotiable certificates of deposit. Since time deposits are not liquid, no more than 15% of the portfolio may be invested in this category. The depository institution should have been in existence for at least five years. The City may waive the first $100,000 of collateral security for such deposits if the institution is insured pursuant to federal law. In order to secure the uninsured portions of such deposits, an institution will maintain at least 1096 in excess of the total amount deposited. Real estate mortgages may not be accepted as collateral. The maximum term for deposits will be one year. In general, the depository institution must have a minimum 6% net worth to assets ratio or the minimum ratio established by the Comptroller of the Currency. The depository institution's operation must have been profitable during their last reporting period. 9. Money Market Funds. The City may invest in money market funds that invest solely in U.S. Treasuries, obligations of the U.S. Treasury, and repurchase agreements relating to such treasury obligations. To be eligible, the money market fund must have attained the highest ranking available as evaluated by a nationally recognized rating service and retained an investment advisor with not less than five years' experience and that is registered with the SEC, and which advisor has assets under management in excess of $500 million. Except as otherwise noted, this list of authorized investments Is intended to apply to the Investment of all operating and surplus funds. The Investment of bond proceeds will be governed by the permitted investments as specified in the official statement for each bond issue. 211 j 5 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES ont,nue • Ineligible Investments Investments not described herein, including, but not limited to, reverse repurchase agreements, mutual funds (other than money market funds), zero coupon bonds, inverse floaters, mortgage -derived securities, common stocks and corporate notes and bonds are prohibited from use in the City's investment portfolio. 1. Swapping of Securities A swap is the movement from one security to another and may be done for a variety of reasons, such as to increase yield, lengthen or shorten maturities, to take a profit, or to increase investment quality. The purchase transaction and the sale transaction must each be recorded separately and any losses or gains on the sale must be recorded. K. Portfolio Adjustments Should an investment percentage -of -portfolio limitation be exceeded due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer will consider reconstructing the portfolio basing his or her decision, in part, on the expected length of time the portfolio will be unbalanced. L. Policy Review This investment policy will be reviewed at least annually to ensure its consistency with the overall objectives of preservation of principal, liquidity, and return, and its relevance to current law and financial and economic trends. The City Council will be responsible for maintaining guidance over this investment policy to ensure that the City can adapt readily to changing market conditions, and will approve any modification to the investment policy prior to implementation. M. Ethics and Conflict of Interest Officers and employees involved in the investment process will refrain from personal business activity that conflicts with the proper execution of the investment program or impairs their ability to make impartial investment decisions. In addition, no funds will be invested in negotiable certificates of deposit issued by, or non-negotiable time deposits under contract with a State or Federal credit union if a member of the City Council or any person with investment decision making authority in the administrative office, manager's office, budget office, auditor -controller's office, or treasurer's office of the City also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the State or Federal credit union issuing the negotiable certificates of deposit or in which the non-negotiable time deposit is proposed to be deposited. Additionally, officers and staff involved in the investment of public funds are required to annually file a Fair Political Practices Commission Statement of Economic Interest form. 212 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Capital Financing 1. The City will consider the use of debt financing only for one-time capital improvement projects and only under the following circumstances: a. When the project's useful life will exceed the term of the financing; b. When project revenues or specific resources will be sufficient to service the long-term debt. 2. Debt financing will not be considered appropriate for any recurring purpose such as current operating and maintenance expenditures. The issuance of short-term instruments such as revenue, tax or bond anticipation notes is excluded from this limitation. (See Investment Policy) 3. Capital improvements will be financed primarily through user fees, service charges, assessments, special taxes or developer agreements when benefits can be specifically attributed to users of the facility. Accordingly, development impact fees should be created and implemented at levels sufficient to ensure that new development pays its fair share of the cost of constructing necessary community facilities. 4. Transportation related impact fees are a major funding source in financing transportation system improvements. However, revenues from these fees are subject to significant fluctuation based on the rate of new development. Accordingly, the following guidelines will be followed in designing and building projects funded with transportation impact fees: a. The availability of transportation impact fees in funding a specific project will be analyzed on a case-by-case basis as plans and specification or contract awards are submitted for City Manager or Council approval. b. If adequate funds are not available at that time, the Council will make one of two determinations: • Defer the project until funds are available; • Based on the high-priority of the project, advance funds from the General Fund, which will be reimbursed as soon as funds become available. Repayment of General Fund advances will be the first use of transportation impact fee funds when they become available. 213 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES S. The City will use the following criteria to evaluate pay-as-you-go versus long•term financing in funding capital improvements: a. Factors Favoring Pay -As -You -Go Financing: • Current revenues and adequate fund balances are available or project phasing can be accomplished; • Existing debt levels adversely affect the City's credit rating; • Market conditions are unstable or present difficulties In marketing. b. Factors Favoring long Term Financing: • Revenues available for debt service are deemed sufficient and reliable so that tong -term financings can be marketed with investment grade credit ratings; • The project securing the financing is of the type, which will suppon an investment grade credit rating; • Market conditions present favorable Interest rates and demand for City financings; • A protect is mandated by state or federal requirements, and resources are insufficient or unavailable; • The project is immediately required to meet or relieve capacity needs and current resources are insufficient or unavailable. 214 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES B. Debt Management 1. The City will not obligate the General Fund to secure Tong -term financings except when marketability can be significantly enhanced. 2. An internal feasibility analysis will be prepared for each long-term financing which analyzes the impact on current and future budgets for debt service and operations. This analysis will also address the reliability of revenues to support debt service. 3. The City will generally conduct financings on a competitive basis. However, negotiated financings may be used due to market volatility or the use of an unusual or complex financing or security structure. 4. The City will seek an investment grade rating (Baa/BBB or greater) on any direct debt and will seek credit enhancements such as letters of credit or insurance when necessary for marketing purposes, availability and cost-effectiveness. 5. The City will monitor all forms of debt annually coincident with the City's Financial Strategic Plan preparation and review process and report concerns and remedies, if needed, to the Council. 6. The City will diligently monitor its compliance with bond covenants and ensure its adherence to federal arbitrage regulations. 7. The City will maintain good, ongoing communications with bond rating agencies about its financial condition. The City will follow a policy of full disclosure on every financial report and bond prospectus (Official Statement). C. Debt Capacity 1. General Purpose Debt Capacity. The City will carefully monitor its levels of general-purpose debt. Because our general purpose debt capacity is limited, it is important that we only use general purpose debt financing for high-priority projects where we cannot reasonably use other financing methods for two key reasons: a. Funds borrowed for a project today are not available to fund other projects tomorrow; b. Funds committed for debt repayment today are not available to fund operations in the future. In evaluating debt capacity, general-purpose annual debt service payments should generally not exceed 10% of General Fund revenues; and in no case should they exceed 15%. Further, direct debt will not exceed 2% of assessed valuation; and no more than 60% of capital improvement outlays will be funded from long-term financings. 215 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES VIII. CAPITAL FINANCING AND DEBT MANAGEMENT (Con nue D. Independent Disclosure Counsel The following criteria will be used on a case-by-case basis in determining whether the City should retain the services of an independent disclosure counsel in conjunction with specific project financings: 1. The City will generally not retain the services of an independent disclosure counsel when all of the following circumstances are present: a. The revenue source for repayment is under the management or control of the City, such as general obligation bonds, revenue bonds, lease -revenue bonds or certificates of participation; b. The bonds will be rated or insured. 2. The City will consider retaining the services of an independent disclosure counsel when one or more of following circumstances are present: a. The financing will be negotiated, and the underwriter has not separately engaged an underwriter's counsel for disclosure purposes; b. The revenue source for repayment is not under the management or control of the City, such as land-based assessment districts, tax allocation bonds or conduit financings; c. The bonds will not be rated or insured; d. The City's financial advisor, bond counsel or underwriter recommends that the City retain an independent disclosure counsel based on the circumstances of the financing. E. Land -Based Financings 1. Public Purpose. There will be a clearly articulated public purpose in forming an assessment or special tax district in financing public infrastructure improvements. This should include a finding by the Council as to why this form of financing is preferred over other funding options such as impact fees, reimbursement agreements or direct developer responsibility for the improvements. 216 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES oh nu Eligible Improvements. Except as otherwise determined by the Council when proceedings for district formation are commenced, preference in financing public improvements through a special tax district will be given for those public improvements that help achieve clearly identified community facility and infrastructure goals in accordance with adopted facility and infrastructure plans as set forth in key policy documents such as the General Plan, Specific Plan, Facility or Infrastructure Master Plans, or Capital Improvement Plan. Such improvements include study, design, construction and/or acquisition of: a. Public safety facilities; b. Major transportation system improvements, such as freeway interchanges; bridges; intersection improvements; construction of new or widened arterial or collector streets (including related landscaping and lighting); sidewalks and other pedestrian paths; transit facilities; and bike paths; c. Storm drainage, creek protection and flood protection improvements; d. Parks, trails, community centers and other recreational facilities; e. Open space; f. Cultural and social service facilities; g. Other governmental facilities and improvements such as offices, information technology systems and telecommunication systems. 3. Active Role. Even though land-based financings may be a limited obligation of the City, we will play an active role in managing the district. This means that the City will select and retain the financing team, including the financial advisor, bond counsel, trustee, appraiser, disclosure counsel, assessment engineer and underwriter. Any costs incurred by the City in retaining these services will generally be the responsibility of the property owners or developer, and will be advanced via a deposit when an application is filed; or will be paid on a contingency fee basis from the proceeds from the bonds. 4. Credit Quality. When a developer requests a district, the City will carefully evaluate the applicant's financial plan and ability to carry the project, including the payment of assessments and special taxes during build -out. This may include detailed background, credit and lender checks, and the preparation of independent appraisal reports and market absorption studies. For districts where one property owner accounts for more than 25% of the annual debt service obligation, a letter of credit further securing the financing may be required. 217 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 5. Reserve Fund. A reserve fund should be established In the lesser amount of: the maximum annual debt service: 125% of the annual average debt service; or 10% of the bond proceeds. 6. Value -to -Debt Ratios. The minimum value- to -date ratio should generally be 4:1. This means the value of the property In the district, with the public Improvements, should be at least four times the amount of the assessment or special tax debt. In special circumstances, after conferring and receiving the concurrence of the City's financial advisor and bond counsel that a lower value -to -debt ratio is financially prudent under the circumstances, the City may consider allowing a value -to -debt ratio of 3:1. The Council should make special findings in this case. 7. Appraisal Methodology. Determination of value of property in the district will be based upon the hill cash value as shown on the ad valorem assessment roll or upon an appraisal by an Independent Member Appraisal institute (MAI). The definitions, standards and assumptions to be used for appraisals will be determined by the City on a case-by-case basis, with Input from City consultants and district applicants, and by reference to relevant materials and Information promulgated by the State of California, including the Appraisal Standards for Land Secured Financings prepared by the California Debt and Investment Advisory Commission. 8. Capitalized Interest During Construction. Decisions to capitalize interest will be made on case•bycase basis, with the intent that if allowed, it should Improve the credit quality of the bonds and reduce borrowing costs, benefiting both current and future property owners. 9. Maximum Burden. Annual assessments (or special taxes In the case of Mello -Roos or similar districts) should generally not exceed 1% of the sales price of the property; and total property taxes, special assessments and special taxes payments collected on the tax roll should generally not exceed 2%. 10. Benefit Apportionment Assessments and special taxes will be apportioned according to a formula that is clear, understandable, equitable and reasonably related to the benefit received by, or burden attributed to, each parcel with respect to its financed Improvement. Any annual escalation factor should generally not exceed 2%. 11. Special Tax District Administration. In the case of Mello -Roos or similar special tax districts, the total maximum annual tax should not exceed 110% of annual debt service. The rate and method of apportionment should Include a back-up tax In the event of significant changes from the initial development plan, and should Include procedures for prepayments. 218 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES 12. Foreclosure Covenants. In managing administrative costs, the City will establish minimum delinquency amounts per owner, and for the district as a whole, on a case•bycase basis before initiating foreclosure proceedings. 13. Disclosure to Bondholders. In general, each property owner who accounts for more than 10% of the annual debt service or bonded Indebtedness must provide ongoing disclosure information annually as described under SEC Rule 15(c)-12. 14. Disclosure to Prospective Purchasers. Full disclosure about outstanding balances and annual payments should be made by the seller to prospective buyers at the time that the buyer bids on the property. It should not be deferred to after the buyer has made the decision to purchase. When appropriate, applicants or property owners may be required to provide the City with a disclosure plan. F. Conduit Flnandngs 1. The City will consider requests for conduit financing on a case-by-case basis using the following criteria: a. The City's bond counsel will review the terms of the financing. and render an opinion that there will be no liability to the City in Issuing the bonds on behalf of the applicant; b. There is a clearly articulated public purpose in providing the conduit financing; c. The applicant is capable of achieving this public purpose. 2. This means that the review of requests for conduit financing will generally be a two-step process: a. first asking the Council If they are Interested In considering the request, and establishing the ground rules for evaluating It; b. And then returning with the results of this evaluation, and recommending approval of appropriate financing documents if warranted. This two-step approach ensures that the issues are clear for both the City and applicant, and that key policy questions are answered. 3. The work scope necessary to address these issues will vary from request to request, and will have to be determined on a case-by-case basis. Additionally, the City should generally be fully reimbursed for our costs In evaluating the request; however, this should also be determined on a case-by-case basis. 219 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES G. Refinancings 1. General Guidelines. Periodic reviews of all outstanding debt will be undertaken to determine refinancing opportunities. Refinancings will be considered (within federal tax law constraints) under the following conditions: a. There is a net economic benefit; b. It is needed to modernize covenants that are adversely affecting the City's financial position or operations c. The City wants to reduce the principal outstanding in order to achieve future debt service savings, and it has available working capital to do so from other sources. 2. Standards for Economic Savings. In general, refinancings for economic savings will be undertaken whenever net present value savings of at least five percent (5%) of the refunded debt can be achieved. a. Refinancings that produce net present value savings of less than five percent will be considered on a case•bycase basis, provided that the present value savings are at least three percent (3%) of the refunded debt. b. Refinancings with savings of less than three percent (3%), or with negative savings, will not be considered unless there isa compelling public policy objective. 220 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Establishment of Various Funds The City has established various funds to account for revenues whose use should be restricted to certain activities. Accordingly, each hind exists as a separate financing entity from other funds, with Its own revenue sources, expenditures and fund equity. 8. Transfer between Funds Any transfers between funds for operating purposes are set forth in the budget. These operating transfers, under which financial resources are transferred from one fund to another, are distinctly different from interfund borrowings, which are usually made for temporary cash flow reasons, and are not intended to result in a transfer of financial resources. In summary, interfund transfers result in a change in fund equity; interfund borrowings do not, as the intent is to repay the loan in the near term. C. Interfund Loans Interfund loans may be appropriate whenever the loan Is expected to be repaid within the immediate future. The most common use of interfund loans is for grant programs, where costs are incurred before drawdowns are initiated and received. Receipt of funds is typically received shortly after the request for funds has been made. 221 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES APPROPRIATIONS LIMITATION A. Adopting a Resolution The Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII -B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affect the City's appropriations limit. B. Supporting Documentation Available for Review The supporting documentation used in calculating the City's appropriations limit and projected appropriations subject to the limit will be available for public and Council review at least fifteen days before Council consideration of a resolution to adopt an appropriations limit. The Council will generally consider this resolution in connection with final approval of the budget. C. Calculating Appropriations The City will strive to develop revenue sources, both new and existing, which are considered non -tax proceeds, in calculating its appropriations subject to limitation. D. Review of User Fees and Charges The City will annually review user fees and charges and report to the Council the amount of program subsidy, if any that is being provided by the General Fund. An annual inflator is automatically calculated each year based on changes in the Consumer Price Index. E. Support of Legislation or Initiatives The City will actively support legislation or initiatives sponsored or approved by League of California Cities which would modify Article XIII -B of the Constitution in a manner which would allow the City to retain projected tax revenues resulting from growth in the local economy for use as determined by the Council. F. Voter Approval to Amend Appropriation Limit The City will seek voter approval to amend its appropriation limit at such time that tax proceeds are in excess of allowable limits. 222 Annual Operating Budget Fiscal Year 2014-15 CITY OF TEMECULA BUDGET AND FISCAL POLICIES A. Adopting a Resolution The Council will annually adopt a resolution establishing the City's appropriations limit calculated in accordance with Article XIII -B of the Constitution of the State of California, Section 7900 of the State of California Government Code, and any other voter approved amendments or state legislation that affect the City's appropriations limit. B. Supporting Documentation Available for Review The supporting documentation used in calculating the City's appropriations limit and projected appropriations subject to the limit will be available for public and Council review at least fifteen days before Council consideration of a resolution to adopt an appropriations limit. The Council will generally consider this resolution In connection with final approval of the budget. C. Calculating Appropriations The City will strive to develop revenue sources, both new and existing, which are considered non -tax proceeds, in calculating its appropriations subject to limitation. D. Review of User Fees and Charges The City will annually review user fees and charges and report to the Council the amount of program subsidy, If any that Is being provided by the General Fund. An annual Inflator Is automatically calculated each year based on changes In the Consumer Price Index. E. Support of Legislation or Initiatives The City will actively support legislation or initiatives sponsored or approved by League of California Cities which would modify Article XIII -13 of the Constitution in a manner which would allow the City to retain projected tax revenues resulting from growth in the local economy for use as determined by the Council. F. Voter Approval to Amend Appropriation Limit The City will seek voter approval to amend its appropriation limit at such time that tax proceeds are in excess of allowable limits. 223 �Lfd"r>n�1"r Annual Operating Budget Fiscal Year 2014-15 224 Item No. 30 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Gwyn R. Flores, Acting City Clerk DATE: June 10, 2014 SUBJECT: Formation and Appointment of an Ad Hoc Subcommittee for Strategic Fiscal Planning PREPARED BY: Gwyn Flores, Acting City Clerk RECOMMENDATION: That the City Council: 1. Form an ad hoc subcommittee to develop initiatives to address challenges facing the City and develop strategies to guide future budgetary decisions; 2. Appoint two members of the City Council to serve on the Strategic Fiscal Planning Ad Hoc Subcommittee. BACKGROUND: The City of Temecula celebrates its 25th Anniversary this year. The City is transitioning from a growth phase into a maintenance stage, and as such, ongoing resources are required to maintain and restore City assets as they age and to ensure updates to technology needs are met. Staff recommends the City Council form a Strategic Fiscal Planning Ad Hoc Subcommittee to discuss and address the preservation and restoration of City amenities built over the past two and a half decades. The ad hoc subcommittee will meet with staff on an as -needed basis to develop initiatives to address challenges facing the City and develop strategies to guide future budgetary decisions. FISCAL IMPACT: None ATTACHMENTS: None / REQUESTS TO SPEAK 1 REQUEST TO SPEAK CITY OF TEMECULA � �/���- �qgq Date: I wish to speak on: � Public Comment CITY COUNCI CSD/SARDA ITHA/TPFA (Circle One) SubjecC �Ju-S/� U�.L 1 /�i��6 L.G'",� � Agenda Item No. For ❑ Against ❑ Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk rior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. / y� Name: _ cf�n'1/Y,y /�/00�6 �2 Address: � ` Z phone Number. If you are representing an organization or group, please give the name: � S �lrS/� O�G/ Please note fhat all information presented at a City Council meeting becomes public record. All information provided is optional. `2 REQUEST TO SPEAK � CITY OF TEMECULA �qgq Date: � ( / I wish to speak on: �ublic Comment CITY COUNCIL/CSD I SARDA ITHA I TPFA(Cirde One) �� �j subject: �7 � � T r a�� � ` �j� � �o�v�� � �c�a.� c��-c�� � Agenda Item No. For ❑ Against � Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: � £�F12E`/ IZF�TLL�� Address: If you are representing an organization or group, please give the name: � C/v'CCw�G1 rJ� � r ✓`fi�� ✓\ , � Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. 3 REQUEST TO SPEAK � CITY OF TEMECULA ,989 Date: I wish to speak on: IXI Public Commen TY COU L/CSD /SARDA/THA/TPFA(Circle One) r"� Subject: �VS�N�� � Agenda Item No. For ❑ Against ❑ Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk rior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk arior to the City Council addressing that itcrtr.lThe City Clerk will call your name when the matter comes up. Please go to the podium/a�sJ!�te yop�n�ame�faF the record. Name: `jCeG�T l-�"'ex�'���►/ Address:�- Phone Number ��� �� � � If you are representing an organization or group, please give the name: Please note that all information presented at a City Council meeting becomes public record. All information provided is optional. DOCUMENTS SUBMITTED FOR THE RECORD � �� � �- - � fih� F�e�r� �f Sauth�err� �alif��r�ia Wine �o�ntry� Fiscal Year 2014 - 15 Annual Operating Budget & Capital I m provem ent Prog ram City Council Meeting June 10 , 2014 -,- � � - - � � � - - r �° . � � � �A-..��� f � �: � � � � :� � � Fi�:� . �_.� �.__�� FY14-15 Annual Operating Budget � �' �� � � • Cit Profile �� v $ . _ _e ; _ _ � �- -� -'� . . �� . - � .. � � �� � . . r� � � �- — Population: 106,289 (1.3% increase from 2013) � � ��, .` _� � ����-= ����� � � � �- � � ��+ �.�, :�<. ea=���. . .��; ., �,� — Median Age: 34 � ���,� ��,.:� .r&� , ; , A � !�. ._ � .��,_ ._��:3 w� �p :�'� ��.�, . ti��+ ,��:�{ � �, �'x. .� ,� � .t��' '� ry� .��� ��� — Number of Households: 33,535 ��,:.��r��,y���*�� � — 2013 Temecula Average Household Income: $80,729 — Median Existing Home Sales Price: $427,OOg (March 2014) — 2013 Number of Jobs: 42,983 — Temecula Unemployment: 5.6% (April 2014) ; . 1 - � - � ' '� _� y � �' " :.� � �_,,� _ � � � _� -�� � ,� � � .,� _ ���. . '�_� FY14-15 Annual Operating Budget � �' �� � • Qualit of �ife Master Plan Core Values v — Healthy and Livable Community �; � — Economic Prosperity �������9 �v�eat�ess . � — ASafeand Pre ared Communit a�`�ta���� p Y �kce��e�� 9 e — A Sustainable City — Transportation Mobility and Connectivity — Accountable and Responsive City Government _- _ � ; ,i . ; �_ t 2 � �,�� _ �_ � � _r ?�: ,-� �s` � � � �:�� . �� �_��' FY14-15 Annual Operating Budget � �' �� � • QLMP Progress ��� � Seco[►�Paxking Structura . a - � �� � }lotel�6d Tcmn �° !15�tw�sY {� Cotsstivtroad in O!d Tc�va��... 'Ta�r,an��a Vaiay Fitapital Tra�t Line P�+s. � 6Aor�trr�reetl-• � �. G�c�+*.�b+rca�ktnq•• Park�Wda"• .�� �Aodian Enhancc+n�t . IrWfleilnn of !nlMaEQ K-i6178 � 6 Strcrat Ravitalireajarr- �asnn/I��w,Conidnr �� [anmunlq E�ur�rtion � � �n�cSy�Arae�-� ` �;,, ModEl•..0 - - J� i_ ,. j � _'� � „ .. 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C/Ruad Conn�acc.�ry Kick-oEf{u Or;��rnit 4ry�rvr�errwentz �,ab+C�tors in ihlast [Oma�unty GardVrr--- Pfwse I Cr�r+p4eted- Lo iieskl4nis in East- __ � , ,� . : �_- '. 3 � �`�� � � � � _� y .-� � � � � `:�� - ` � � _-- � �� � r ��, ° ..* �� S �'�� 9 ?�k ��.} � t'��. ti�, �� � a„' Y�. 6 r 3°q� �`�`, � � �, � � � �9�� "� � _f r � �'', �' —_ , ,`/ �,'� �t. a,y,�i���� r �' �iiaF �" a� ,"�4.. �h�} • �`� ��( • }�J'•'� ,}� ��.���3 d'�.. .�;� ��� �/S. �■�.11� a.'7�1 r=^?!� i C�'.._ '.� n��� 4s ,�t � - . .-h,e d ���YF�yyd �yI{�rI p�'"� P `Re. � ` . :� ���4�1 I• �f��� J4.•t ,°�'4 5��c �•�� ��.���� I 0 w �- � �::� � ,�, ' . .� - ... � �, ,� ���� �"���Y���'^�- ' �� l � � � J�^����?� � s � + _�°e n� _ ��;e���� ��� �� _ _ _ — �_�— ��? _ �- `, � _ ti� o . ,.�r • emecu a ommun �t . . . erv � ces � str � ct __ �, � � ' =� y _� �_ ' `:1� � �_��� _ �_ � � _� �� �" � � � .�� • �_.� �.__�� FY14-15 Annual Operating Budget � �' � � TCSD Revenue = $ 18,718, 242 Contract Classes, Assessments, $1,029,400 $9,242,991 Special Tax, I __ -_ $1,861,767 .. -�=.�-�.� _ � '__�Recreation TCSD Funding,_--- _ - Fees, $5,094,696 $1,437,743 Other, $51,645 � - - 1 � , �_. � � _� y .� J :;i. � � � •� _ �� � � _, -r �t � � �� _ .i� - ___�e' • ��� FY14-15 Annual Operating Budget � �' �� � TCSD Expenditures = $ 19,364, 299 Landscape/ Slope Street Lighting, Maintenance, $1,011,932 Refuse & � $2,074,545 � Recycling, $6,802,406 I Road Maintenance, $9,650 Recreation, - Harveston Lake $8,345,889 - Park Intern Maintenance, Fellowship, $239,322 $12,000 Library, $868,555 `� � a ,i . ; �_ i 2 � �,� � � � � _� y .-� � � � � �:�� • �_.� �.__�� FY14-15 Annual Operating Budget � �' � � TCSD Per Capita Fundin� • Special Tax (Measure C) fixed at $74.44/Household TCSD Per Capita Funding . .� ,.",� S2oo.o0 � _ $158.18/Household � $160.0o General Fund ,$120.09 $127.6 ��� S12o.o0 ' $83.6 $83.7 Contribution $54.8� $so.00 1 � $40.00 � $�4.4�, $74.4 $74.4 $74.4 $74.4 Measure C .:. . ,. $o.00 �= _. 10-11 11-12 12-13 13-14 14-15 Special Tax TCSD Funding Note: TCSD Funding reduced in FY 12-13 due to Parks Maintenance moving to General Fund � - - 3 � , �_. � � _� y .� J :;i. � � � •� _ �� � � _, -r �t � � �� _ .i� • �_.� �.___ �' FY14-15 Annual Operating Budget � �' � � Temecula Community Services District (TCSD) • 2014-15 Progra m H igh I ights • Re-opening of Temecula Community Center (TCC) • Full-time utilization of Jefferson Recreation Center (JRC) • Human Services/Special Needs Programs • Cultural Arts • Movies in the Park, Summer Concert Series, Street Painting - �' '�,� .�, , _�- . ' �-,�,; _ � �+ � ��-.�. ��� �r . _ � , �; � � � �� ��• =�� � , � �}�' �� - Y=,��w � � 'i � s` � ���: ' • � . � ��-�,�, ��--���.-___--� `� � �� ��� ��'� ~ ��� �.� � �.- �:� � ��. . � - - _ _— � a ,� � �-' � 4 � �`�� � � � � _� y .-� � � � � `:?� • �_r - _� FY14-15 Annual Operating Budget � �' �� � Temecula Community Services District (TCSD) • 2014-15 Program Highlights, continued • Old Town/Signature Events • Rod Run, Western Days, 4t" of July Fireworks Show & Parade, Santa's Electric Light Parade, Temecula On Ice • Recreation/Sports • Active Adult/Senior Programs � ,;� *'�� �;: '� w�* � �g __��.,... .�_ r� �., �, t�_,:� ., • -- � * �, ` �, a �� �:.���, �. n�F �:_ ,, -�.�- ` � - —, - ,�, � ,�-f �, . . , d�.� � � � � � �� �� , �� -� r�_�' �'�,.'.� �� � ��:�— �,���= �-��._�", � Y,��`.5 � �. . . �� �,,, '°r`� � �: � •�,�, i ,t � � � �. �r �,a � . ` � ; si r� �',"�'.,�, - � Y e�. ' �, . .. � ��� . ' p�:. ��y� "`�� a . :, L� .,��.r I � . ' 9�� � .. � . � . � , ,�. r ��. •�� -' �� �' . ��'*-.� _= , �� .. , .-. . . � . T: - ��!�. �� . � ' � _ � ,.. y�. '.� � _ ��' �r. `' r�``�' � _ �-� '�'•' �j t ; �i ° � "�- � �,� � � � � _� y .-� � � � � �:�� - �.__��-' • ��� FY14-15 Annual Operating Budget � �' �� � 5/21/14 Bud�et Workshop Action Item • Evaluation of Non-Resident Fees • Currently assessed on impacted programs provided by City staff • Resident prioritization minimizes non-resident participation • Not assessed on Contract Classes 6 �, — � a �� _,� y _� � J `:�� � �_�,� _ � � � _� �� � � � � .�� . . . . �+ i^ _ Temecula Community Services District `� �' �� � I � '�9 �r � ' � �:� � f �..� d "� 1 ��!;�-� � .� � � �f �� '�, e. ` ;� . �s �.�� y . _, .� " 4. �s �ir,+d Y �y. . d.,�F A :.;j. Y'� .'`�. L, ��� . � 1 � �.n r,i5� h4 '�-9� f �f(� ��`MAd',,.o R'�� ��� $ 4. , '� -�� �..� ! �y�e �,��-t i� ��.. '� ""` : ���. �! ` � —� '�` , �.. � h� �.M.,s"-'^""" rX+r'.:`��.+ 1 �' 1 �, �] • _,., a � ' ry - ' ' sJ'���, 'S :+ :'y. ,` .°; p'r-'. ,,,� ' � "�'.`� ..[' :a"y''� .: ., r�, '4.r� • � - �r ` t ,,�. r _ • r r �>,�,��� _. r•.��,��,.��' � `` b � `�' .. - is�.�� 1 � , � . � �. � „ ,! .... JU vr r _ ,; �L-.� . - ,:� . Oc ' �, .aL � - _ I� � r ,` . .;�a�4 �_ � ,z � . , ,. _ _ w«�r���i�'F �`� .' ,� ��° � g,a ��« `�� ' ��+tP' }�S ° �{C f� « � �r �. � ' w' � � ���N C' � A e^"'� • F� I 4` . '_ . � 3 � `3 �� � }. �, ��L ���.�°'t�-;�. - 4k i �� `� f �x Y'� �.i� .. .::�� .. ���� .;:v `��� .. �,,�*�t� � ���. `��.�- , �/ � � �. - - � I ° ; �-� � �, _ =� y _� �:1:' � ��,,� _ � � � l _� � � � .�� - � � � _ _ � �� � ��p�� ,Y7- i �' �� �; . �-�.�1��` �� ���-���� :,. ir.µ -. r'� �'� � ' � � �� .' .-�, � � � � r.� � � � � +�� . _ Sa� r��j '� A 'r -" � ��-$.•. �. �. , � I:. :.�.. � S u ccesso r A e n c g Y h to t e T m I R v m n A n e ecua eeeo et ec p � y SARDA , ,_ _ � a � . �_- �: ; . � =� y _� ��� � � , � _ � � � � � � � �� .�� � �_._ � ` _---� Capital Improvement Program - SARDA `� �' � � � �� SARDA Housin Pro'ects � � �Y .�� ���� Available Funding $5,356,744 ���= � �- � �_� �. I, � .��' � ��a� � ,` � � 9. �;�:. V` f� , `�� I, �'�.... .. __ �y '! �A � ,��i F➢b."�,.1.jp,.. Affordable Housin i�`�;���" � -�� h��x '� �� x'- g - �:��� �' �`���:� ��� �� '' �"� � `���..�.�::�� _- Remaining 2010 bond proceeds _ �`- ��-� � . . +"'Y ��_�: ';..^�� �. �.Y �^ �,.,. S ecific Pro�ect s to be identified �: ��: �N� ;,, ;�������,�i���� p J � ) .,� � � _ � . � , •. ' ' ,;� `�� ,�:��r q�,,-��- ';�. -��4. �1�� , � _ � .,�;, ��'��1 • "4 f E* -t � ��� Pu'�� i4 r�"'�s . . iu=Y4 k _ �"' '� .• a a� '� � .�, � ��������� � ''� s' 'G �. �� � _,✓�r, �t P� �# �� � � .. f .i. . ``�+ � �. . .n � � � ���r°��E—�� � r�G^�, i 4� � - - 1 � , �_. � � _� y .� J :;i. � � � •� _ �� � � _, -r �t � � �� _ .i� � �_._ � ` _---� FY14-15 SARDA Annual Operating Budge� �' � � SARDA Operati n� Bud�et :� .�;�� ;�;, ��. � � ".{ � 'R�-+' } ;i!. . '�_ . • Debt Service $6,615,533 � �� : ��� �`- �� � �� _� ,�, ���,. ,�, � � 0 A ��� . �pry •• �' ��� _ • ' •vo-�e��. � i��•rya.� {�~�.��9 J"4 �': ��' r � �. -�,ti z• r 2�': 4� .,:5 ^t,.�. +yh ��+ l • Enforceable Obli ations $1,231,000 �-�������.� _ ,� � _ a g � . -.�. � .,� �= � �� � ��m ��, .�. � Abbott OPA � � , ���:���� - � �� �I������ . i � �`-�r ;�� -�� a ���,�,�.� , . • Abbott DDA � � � � _ �� � � � ��•. � • Affordable Housin � i ��� �� � � -�_��� ! � '� � , ~� g _ ;�_ �;� �� , � a Obligations � �' �- -} � 1, �Y } ,�� � M� �,� :�. �� � �� �r�r � �� , < <.� � �� � , �— �r� z � � a ' =� y _� �� - ::� �_.,� _ � � � _� �. � ,� � � .,� � ` _---� � _._ Successor Agency to the RDA � �' � � �- _� �.. � T -�_� � y4� •� � ���M��r r��c� ��'� L��rl�d�:���� �,� �.����'� .�� �`��1�����I<� �:��3�L1 � � . - �� ��� ;�----��_a� �� ����—� J .F�p � __ .,- ' �M + �''�- �� `� I � '�� - m �1.� . .. � r � ,� ,r , � uR . �• �, ' :� .�. _ p � _ , m J ,,�.. �. +n e. ., ,� �� � -- -� �,�-, w ,�. � � � ,. � _ - - A � �� �� �.� : � � � �e� ,: _., ��� , -� . ° �,�„� . � ,�.° � � � �' ^ z� . - . I � i � _ ,t, 6� , '� � "��I��� � " ��� -� � ' � r6-- -�.f ,�r'Ar•" � �� , + * �� �, , � _ � . ;, ; �_. , , - �...�.�, � � �'�'�`� _. . � ���� �1 _5 _ , .. �� �� ��� � �"_ �p I R�' �t. � s �i aiI � -�.��� ��d��. s r�� r-�{ie� e�• .� I. v�, � �- �. .�� 1 � _ .�� _ ���,_ — -— � � a ' =� y _� �- J �.�: � �_.,�� _ � � � _� �. � � � � .,� �rr'it�:.�� (:`, `�' � � �--- � ���..y2�.y:, � � � � r�� I .- �., � � :.�'� .� ��1 � t"�t���r �_ ��.� _ --. _ =�` , ;` ,A � ��r�`j�s,�"I���" ,��'�R, �.�j�� �. _ �* � � �'•.-�d-� ;:.. . • . � o emecu a � sca ea rs - . a � a m rovemen ro ram _ __ � a � � �_- ; . � . _� y _� ��: � ��,,� _ � � � � � � � � .�� _ ���. . �_� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` Infrastructure/ parks and other Recreation . - . . - . . . 9% � . � . . . . 2% SARDA/ Circulation 17 $285,451,085 �_Housing Infrastructure/ 2/ Other 22 $28,368,905 Parks and 9 $7,024,462 Recreation SARDA/ Housing 1 $5,356,744 `��- I . TOTAL 49 $326,201,196 Circulation 87% ; . 1 - � - � ' '� _� y � �' " :.� � �_,,� _ � � � _� -�� � ,� � � .,� - W x� . ��� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` H i�h I i�hts : • $451.9 million in Total Project Costs • $326.2 million programmed to complete projects • $125.7 million spent-to-date • $221.8 million funded • 49 Capital Projects • $12.3 million appropriated in FY14-15 • $48.3 million carried over from prior years _-` _ � ; ,i . ; �_ t 2 � �,�� _ �_ � � _r ?�: ,-� �s` � � � �:�� � �_._ � ` _---� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` t-�, , � .� ,�• - . . . "� ► - Circulation Pro�ects _ �. �;����. � �` � �• r �.� . .� 17 Projects totaling $285,451,851 � � �� y��'„ � � , � � - � . ,; � '�'�- �,•.� �' �`� � � � f � 1� �y French Valley Parkway/ -�,� �a ;.� i��r � � _ �*� 4 �. ! 1 I-15 Phase II `�' -- � 1 �f '�� '��^ I-15/State Route 79 $`������� Ultimate Interchange ,� _ _ =� .� .�; ��, . ��, ,.r ,r ;J,,ir ., i � r� _ Murrieta Creek Bridge & - r �. � �. �!<�s � �, � Overland Dr. Extension '�. Pavement Rehabilitation Program � Traffic Signal Equipment Replacement Program __ � a ,� . : �_- �. 3 � �`�� � � � � _� y .-� � � � � `:?� -- _ �� . �_�- _� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` Infrastructure Pro�ects 22 Projects totaling $28,368,905 . �,w� _, _ .__, . _ _ � _ —y . ,� ��,� . � City Sidewalks � w � � � . ^ ,� . _ � _ - _ _ ; Bike Lane & Tr� il Pr��rar� -� � � - l. = -' ��-- :. City Facilities Rehabilitation � .� �r��� ' . ��� �� � �•}5 �'fi�' �_� � ' " � .. - � - �y. ., a. . �_- ' - _ Library Parking — Phase II ��� � -� � P � y ., i, . . � �� Pauba Road Sidewalks '- ��-��r� ' �� �� �.�-���;s� ``�� �� -� - '�� �- � ,, � �� �� - - � . � . � Citywide Surveillance Cameras � - _�_�-- � -; �.�, s- - - - � �� - e � _ _— � a ,; � �-' , 4 � �`�, � � � � _� y .-� � � � � `:?� - � �. ��� ---� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` _- �.� Infrastructure Pro'ects continued � � � . � . � � , _. � 22 Projects totaling $28,368,905 � - --�� '� , . y � �,�.�p..�,,;� . `'"CC�...� �' ��` � � � .a �� � . .� . Temecula Park & Ride , �� �� - ,..� .{ � r�: ���..�.,�� _ --� _ Theater Remediation r�� -�; �' ��$.��� �fiw ;.rr����.r,t �iFP ,►�" ��:,_, u�.ef�.�.I-yA71UM Former YMCA Repair & � � �=� - � { � LL= °'F` ;.7 ��.�,. $;: � Remediation v �"y �� � � � f. _ - �, r,. Evaluation of Disabled Access ��.:�=��' - . 0� to City Facilities -�� -__i .:��Y : .�--�- - ��__.-�:, Fire Station #73 Living � � - ��=������A�����-� ��� _,-� � F� �`' �,'�, � ` a � � Quarters Upgrade � W - - � � � p���� �--�.� - - � -��-_-� __ � a ,� . : �_- '. 5 � �`�� � � � � _� y .-� � � � � `:?� -- _ �� . �_�- _� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` Parks & Recreation Pro�ects ,, �� , � r�fr,y��,�� 9 Pro'ects totalin 7 024 462 ��`���a�r�.�� +A.��f� ���y J g $ , , � ��'�" _ , �- - - _ � � Pennypickle's Workshop Exhibit/ - - ������ ^�, ��� Enhancement Pro�ect 'y�� � ' '.s I 1�'` 4�1 �; � ,�,: :�� �� � � — . � � a :� � � _� � . ���� a. , y � �T w. , ��� �l I—�� '>°pL� r ��� .: �ic��cr..�,�e.-',J�M f-.a0 r�,�urrG r,,W. Parks Im rovement Pro ram +� � ;� � ,v�� '�� �°��.�- � �f.F� �:�` ° �. ��,°� ' p g �. � �' ;�� . �-.�,,�-�,;��;�� �_ . . .. _ — ..�. .ry . ,. � �-� u � �— °� a � I�r -- � �� � . , � �. �. � :�� "�" �I r cf — — s�x .� F� �'� � , Pla round E ui ment . � �' ;�i.� -��r �5: , °��' Yg q p ��:: � _ _ -� u �_. y £:,f9Fi- Jr _ ��' ���� .���n � �'�� '°y .�,.� & Safety Enhancement �� �� ��� �� ,_ _ - �- ��� � . .,.Y ,� t= — � a ,' . ; �`— �.� 6 � �,� � � � � _,� y: ,-� : � � � � ':�� . �_r - _� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` Parks & Recreation Pro'ects ��`��� �� ��� � �4 ��� r � =�:�� �. ���� > ; � � ��'�� ����� ����I�i���.�;,� .. 9 Projects totaling $7,024,462 - , '�'' ��.� � �"��.� :: .`� ` �. `���'���.� ���,L�:}' ������T� � } �;.,. � :�, :.e � 4 � a , Sam Hicks Monument Park � � ' �� �' � � �� _� �. T:� $ � r . , �x ... ' !'Y•`� r �.�� titir � �. ��' . � . �. r �,�r . Playground Replacement � � � � � � -� � �� .. ¢ :�� � � �� . . � f� y�. r �.�. .. s �' �^� :�" i. � � .;°�� � . �` 5 ��$��ip af � �Y"�i. �'. Y�`. . i V'L'e� � � . r —r�� —-. .�_ �� : � ����� ' � �� �R,1 .. �cr�dl. -�t. '{. Senior Citizen Out oor �'� �.�� ��� -�-� �-;_ Fitness Lot �~ - ��-� Y�'s*� � �`�� F� ��f��h� Y�' � � �'� , _� ���a f � � �� l� �� ' .- ` � ��� A"�^� ,t!"� •.+� �7..`���"�' � ��I��, � �� ' 1 M� ��A Special Needs Playground � � �� �► `�-� .� ,..Yo.��T;,1 r ��I '.��,�} ��- �'�'� k ���'wy .°`C ��} `��`�'ti.\ �1'� I �.��'..__; ���I�j � .f,...� �'� _1` � .__. _ � ,, : �_� �J 7 � �,`�, � � � � � _� y: ,-� � � � � `:?� . �� �"� _ Capital Improvement Program � � Fiscal Years 2015-2019 �� �'" CI P Presentations Planning Commission — May 21, 2014 Determined compliance with General Plan Public Traffic Safety Commission — May 22, 2014 Community Services Commission — June 9, 2014 � � $ _ � a ' �-' ; `�1� � y _� � ;,, � ���. � _ � � � � � ��- � .�� � �_._ � ` _---� Capital Improvement Program � � Fiscal Years 2015-2019 �� �`°` �r -�;-���' � w{ � � I.+�}�"L Yi.� ' h ��" � • i J •' S�.. ���%� � �,n � �'r.�` • �;a� y .w � ,.` �+� ^T..`,��'a Y��1 WA�,y�,�r'r' '�.'�t� 'a�t �j `��"U��f C " — '� �, �r b �� � �� � � � R� i , r r'u�� '�i -1 �F'� �8�T, �, � _ 5`� s, �,� p� 's'�'�r 4r'F; _ . - �R��. w�i�;f�"' _� p-.y�" � :i -: �,�'y,�' A E ��_ .: ,ny.,�''� f�:�1� �� ,�__ _.� ';��. . ., ��' �(r�� �I���[� d'f - S k '$' �. e �����, ' ��'""u"�� � ���. 'i i. 3 +�3 � l� S �} .� i� ki�. '''a1' � . �". ; �l�`' .. � rr �' � fF ( �� r � f--. '" `� � ��I"�C- r:'"�F�'-,��s� a J� '4$''radza� t r � � i" e, . .� �`� r �, j� ):x� t � .w ar--=;Y�4 � '4 . .� "�"> 4� - � . s r _.-� ,} Y ° ,r���'- '6'"8�. ....L. ..:�--t '` �._ S � �Z—. - `IY��.yy . �p I'_ ,y! 'jKlC � �N .0�, � '" - _ � �A - . . �� �' � � �Y',i,_,�� - ��� �:_ry . . . -_. d �,� s i `.�'�_ - �a:-: 3�, - � �' .�� � ��� -- �'` _ _ ,� _ . _. . .,.:.. - � - � . - . . �- . _. � �4= :� �� � '� �� � �. �� r � � . � ,`�,,* -� rtf � � a�, I + :� '� � , � � _ ii�. y si •��,� .� � '� !', �'i '�.- `�`' ,� , � �` `Y� �e I �§,�.�ra ����",''� �� ..f�'..�' � �_-� �•� ��;.�F`-.�� �� +rJ ��y:.t.. --- x' v - � - ""` t "'�^�''�,k���li� �,�.�, I, ,: ��.� � . � . _ . . .- . _ �::;� . ` ��., : . ' _ _� � � � `�' w � * �y■ ,`4J � ' � � ' .. �4 1�,� k ��� p � �,�� 7f � ,, . �$' ��...� . �9 ��� � ��f��l�� � �" R � 9.�, .i : .�' #�R,aw�.r. � �:�:. . � , . ��.. -*� =�� --. �' s —���� �, , � � ��� � �� ��'-�'� -- �=�_.�` r � �� � � � �—'�.=r�Y"�e� . .�_ .�'�. �_;.�' r���� . � - � I I ,� y ` � � l �, - -� `:1� � ��,�� _ �_ � � l _� �" � � � .�� - � � � ___� � �� � � ��� a . �. G �.� ��` ��� � '` ' �"� � ; `� ;, — �'*� , r- �. �'; - ' ��- � m . � .- � M1 i ' � �� f �. � ���� s V , — ' �..� ...� � e � 1 � A�.._�, � � ��.. `� — y. i. . __ " _ . ����. _ �. .] � , _ ,f�. __� ;� } n , �_ — . � .. � �*. — ,�:�� ,�� _�.:. � .. ._ . _ ._ — . it o emecu a . nnua eratin u et 4= - � a � �:. �� ; � � y _� ��: � � , = � � � � � � � �� .,� - W x� . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Hi�hli�hts: Revenue $61,977,909 Expenditures $61,639,375 Revenue — Expenditures $338,534 Transfers Out: - Capital Improvement Projects $1,069,902 - Advance to DIF-Fire (Fire station #�3) $817,400 - Intern Fellowship Program $12,000 - Affordable Housing Fund $23,307 - Business Incubator Fund 39 693 $1,962,302 � - - 1 � , �_. � � _� y .� J :;i. � � � •� _ �� � � _, -r �t � � �� _ .i� - W x� . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Hi�hli�hts: • 7/1/14 Beginning Fund Balance $23,437,974 • 6/30/15 Ending Fund Balance $22,630,609 • Reserved for Economic Uncertainty (20�) $12,327,875 • Assigned to Capital Projects $4,506,333 • Assigned to Unrealized Gains $250,000 • Non-spendable (Inventory/Prepaids) $4,383 • Available Fund Balance $5,542,018 t= - � , ,� . ; �`- �� 2 � �,� � �' � � _,� y: ,-� : � � � � �:�� - ___�e' . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Revenue: Revenue = $61,977,909 Franchise Fees o Transient Sales and Use Tax 6� Occupancy Tax 47% I 4% Special Tax (Measure C) 3% Intergovernmental Revenues 11% Property Tax Operating Transfers 10% - In Other Revenue 5� 14% t= - � a ;' . ; �`- �.� 3 � �,� � � � � _,� y: .-� : � � � � ':�� - W x� . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Revenue: FY14-15 % Ch� Assumptions Property Tax $6,332,015 4.2% Increased Property Values Sales and Use Tax 29,273,980 2.7% Growth in most sectors Franchise Fees 3,736,896 2.�/ Projected inflation Transient Occupancy Tax 2,766,390 2.2% Projected inflation Special Tax (Measure C) 1,861,767 -0.1% Higher allocation to TCSD Intergovernmental Revenues 6,560,736 3.5% Increased Property Values Operating Transfers In 2,973,923 1.0% Increased Gas Tax Other Revenue s.4�2,202 -2.9/ Reduced Reimbursements Total General Fund Revenue $61,977,909 1.9% _ _- � a ,' � �-' ' 4 � �,'�� � � � � _,� y .-� � � � � `:�� - ___�e' . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Expenditures: Expenditures = $61,639,375 Administration TCSD Funding Community 12� I $� Development Debt Serivice 3% � 7% , Public Works � 20% '� Economic �Development/ Public Safety Community qg/ Support 2% _ _— � a ,� � �-' � 5 � �`�, � � � � _� y .-� � � � � `:?� . �_.� �.___ �' FY14-15 Annual Operating Budget � �' �� � General Fund Expenditures: ��;���:: T, -�{,; , `.�� � �`�` :������:�. � :� . .; • Police Department (39% of General Fund) � r ' +� � A.�` �� � �, 3, �� � =�.�r �� �.. ��°•��. � � � t �� , ��:�.. • Operating Budget = $23,870,353 : .� �°�� ���, �- ��� �� `�`` :�* x� _} � � ��f ;. -�, .._�... S ��� • Tota I staff i ng = 134 ���� _ �- . � �°`' � , • 100 Sworn Officers, 19 CSOs, 15 Administrative �`� � � `��'' ,�` �� � . • 6% increase in Sheriff Contract, offset by: • Continuation of 3 vacant positions ($832k) • SET Officer, Motorcycle Officer, Accident Investigator • Continued cost sharing arrangement with TVUSD • 50% for S School Resource Officers __ � a ,� . : �_- �. 6 � �`�� � � � � _� y .-� � � � � `:?� - �.__��-' . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Expenditures: ���������5 ���.�,�� ����;���� �,�.a �� ._�:.� � ��� � . � � � • Fire Department (8% of General Fund) .� 4 �� `� ��� '- - ` � � ! � a ��� � • Tota I Staff i ng = 65 • Operating Budget = $12,131,288 • Less Fire Tax Credit of $6,974,780 • General Fund impact of $5,156,508 ��T-y �,=� ���:� � �.� _ �. -:� ,� ` •� - ' i°�,,�,�; ,- , • 5.6% increase in Fire Contract, offset by: �-- �"�� 'j ,_ • Chief vacancy, 6 months ($138k) • Command structure will maintain 2 Battalion Chiefs & 1 Fire Safety Supervisor • Maintaining staffing ratio of 4 personnel/engine - _-- _ � a ,� ; �- '. 7 � �,�� � � � � _� y: ,-� � � � � �:�� - W_x�.` . ��� FY14-15 Annual Operating Budget � �' �� � General Fund Expenditures: • Community Support Grants (non-profits) _ $76,000 • $60,000 annual allocation • $16,000 additional from 2014 Rod Run proceeds • TCSD Funding Contribution (formerly called "REST") _ $5,094,696 • Recreation = $4,074,216 • Library = $649,932 • Service Level B — Residential Street Lights = $370,548 _- _ � ! ,i . ; �_ i $ � �,�� _ � � � _,� -�: ,-� : �" � � � �:�� _ ���. . '�_� FY14-15 Annual Operating Budget � �' �� � General Fund Expenditures: • Recommended Over Target Requests: • Update to City Website ($60k) • Cost Allocation Plan and Fee Study ($75k) • Update of KMA Study of Old Town/Infill Projects ($100k) • Classification & Organizational Efficiency Study ($11k) • Replacement of 3 Public Works vehicles ($82.5k) • Election costs, allocated by Riverside County ($119k) • Maintenance for Skyview Park (Roripaugh) for six months ($25k) t= — � a ;' . ; �`— �.� 9 � �,� � � � � _,� y: .-� : � � � � `:�� - W x� . ��� FY14-15 Annual Operating Budget � �' �� � Staffiin�/Salaries & Benefits: • No additional full-time/benefitted staff • Project staff held constant to FY13-14 levels • Unless offset by operational savings • CaIPERS rate increase included • Memorandum of Understanding (MOU) impacts included • Intern Fellowship Program funded at $12,000 • "Just Add One" campaign to partner with private sector - _- _ � a ,� ; �- '. Zo � �`�� � � � � _� y: ,-� � � � � �:?� - W_x�.` • . ��� 5-Year Financial Plan � �' �� � 5-Year Plannin� • Forecast Revenue & Expenditures • Economic trends • Known contractual increases • Development projects on the horizon • Historical trends and fiscal decisions • 5-Year planning assists policy makers to see long term impacts of current-year decisions — _— _ � a ,� ; �- '. 11 � �`�, � � � � _� y: ,-� � � � � �:?� �� • . � ( 5-Year Financial Plan � �' �� � , General Fund - Ending Fund Balance Trend $so,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 - $20,000,000 - $15,000,000 $10,000,000 $5,000,000 � $- — — -. - —�— 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 � � Ending Fund Balance 20%Required Reserve I i' _ _- � a ,' . �_' � 12 � �,�� � �' � � _,� y .-� � � � � �:�� �� • . � ( 5-Year Financial Plan � �' �� � , General Fund - Ending Fund Balance Trend $so,000,000 - $45,000,000 -`� <��- I Ou.,, ��� s4o,000,000 - �� Re5 -�,.�at�� $35,000,000 ^� N $30,000,000 I _ 1�`- S25,000,000 - Szo,000,000 - S1s,000,000 $io,000,000 $5,000,000 � $- — — - - —�— 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 � � Ending Fund Balance 20%Required Reserve I i' _ _- � a ,' . �_' � 12 � �,�� � �' � � _,� y .-� � � � � �:�� �� • . � ( 5-Year Financial Plan � �' �� � , General Fund - Ending Fund Balance Trend $so,000,000 �h $45,000,000 S�� �f $40,000,000 - . So4r $35,000,000 ��-S� $30,000,000 $25,000,000 - $20,000,000 - $15,000,000 $10,000,000 $5,000,000 � $- — — -. - —�— 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 � � Ending Fund Balance 20%Required Reserve I i' _ _— � a ,' . �_' � 12 � �,�� � �' � � _,� y .-� � � � � �:�� - W x� • . ��� 5-Year Financial Plan � �' �� � General Fund Historical Perspective • Accumulation of resources has allowed for the creation of outstanding City facilities/programs/service levels • Strong fiscal management carried City through the Great Recession • Significant investments have been made since 2008-09 • Facilities • Road Maintenance • Infrastructure — _— _ � a ,� ; �- '. 13 � �`�, � � � � _� y: ,-� � � � � �:?� - W x� • . ��� 5-Year Financial Plan � �' �� � Transition from a Growth-Citv • City is transitioning into "maintenance mode" • Shift focus to: • Preservation/replacement of City assets • roads, facilities, infrastructure, technology • Long-term strategic planning • Fiscally sustainable programs/services • Minimize subsidies — _— _ � a ,� ; �- '. 14 � �`�, � � � � _� y: ,-� � � � � �:?� � • . �� _� -�� 5-Year Financial Plan � �' �� � Future Proiections — status quo Ge�ne�ral Fund 5-lle�r �'�viectia�ns iRev►enu+es av►er Exp�ndi�ures G$,aoo,000 �4,aao,000 _ — �o,aao,000 56,OQ0,000 - 52,OQQ,QQ� - as,000,aoa FY12-13 FY13-14 FY14-15 FY15-16 FY1G-17 FY17-18 � Expenditures Revenues _ _- � a ,' . �_' � 15 � �,�� � � � � _,� y .-� � � � � `:�� _ ���. • . �_� 5-Year Financial Plan � �' �� � Future Proiections — Status qu0 Expenditures projected to exceed Revenue by FY17-18 Ge�ne�ral Fund 5-lle�r �'�viectia�ns � iRev►enu+es av►er Exp�ndi�ures G$,aoo,000 �4,aao,000 _ �o,aao,000 56,OQ0,000 - 52,OQQ,QQ� - as,000,aoa FY12-13 FY13-14 FY14-15 FY15-16 FY1G-17 FY17-18 � Expenditures Revenues _ _- � a ,' . �_' � 15 � �,�� � � � � _,� y .-� � � � � `:�� _ ���. • . �_� 5-Year Financial Plan � �' �� � 5-Year Challen�es • Identify ongoing funding sources for Pavement Management Program • Secondary Reserve is a finite source of funds • Adequate cost recovery for City services • Fund subsidies are not sustainable • TCSD, Service Levels, Affordable Housing • MaintainTemecula'shighqualityoflife • Amenities, service levels, programs _ _— � a ,; : �_� , 16 � �`�, � � � � _� y .-� � � � � `:?� _ ���. �v� Pro osed Bud et Policies � � p g � � Policy Modification • 20% Reserve for Economic Uncertainty eligible uses: • Local disasters/acts of nature • Loss of major revenue source(s) due to financial hardship or economic downturn • State-imposed revenue reduction or mandated payments • Significant unanticipated expenditures • Substantial payout of Comprehensive Annual Leave — _— _ � a ,� ; �- '. 1� � �`�� � � � � _� y: ,-� � � � � �:?� _ ���. �v� Pro osed Bud et Policies � � p g � � Proposed New Policy • Establish a "Secondary Reserve for Contingencies" • Additional reserve equal to 5% of General Fund Expenditures • Use of funds limited to: • Cover annual revenue shortfall (operating deficit) • One-time Capital investments that create long-term savings • Leverage grant funds • Fundingthat creates economic benefitto City _ _- � a ,� : �_' , Zs � �`�, � � � � _� y .-� � � � � `:?� _ ���. �v� Pro osed Bud et Policies � � p g � � Proposed New Policy • Contingency Planning • Provides for a measured response to potential fiscal challenges • Outlines the hierarchy of utilizing reserve funds • Dictated by type of fiscal challenge • One-time events (i.e. disaster or State mandated payment) • Appropriate to use Secondary Reserve first • Use Reserve for Economic Uncertainty as last resort — _— _ � a ,� ; �- '. 19 � �`�� � � � � _� y: ,-� � � � � �:?� ��� - - ��` Pro osed Bud et Policies � � p g � � Proposed New Policy • Contingency Planning, continued • Ongoing fiscal constraints (i.e. loss of major revenue source) • Secondary Reserve shall be utilized first • Use of Reserve for Economic Uncertainty shall not exceed two budget cycles • Provides Management time to implement reduction measures • Limits dependency on reserves to cover Operations • Implementation of Contingency Plan requires Council a p p rova I ; - - Zo � a ' �-' � � _� y .� J :;i. � � � •� _ �� � � _, -r �t � � �� _ .i� ��� - W x� Pro osed Bud et Policies � � p g � � Proposed New Policy • Replacement Funds • Vehicles & Equipment Fund • Establishes criteria for asset replacement • 3+ year useful life with cost in excess of $10,000 • Technology Replacement Fund • Newfund • Establishes criteria for technology equipment/software replacement • Annual lifecycle replacement • 3+ yea r usef u I I ife with cost i n excess of $3,000 ; - - 21 � , �_. � � _� y .� J :;i. � � � •� _ �� � � _, -r �t � � �� _ .i� - �` � �� � • I ecia an s . To all De artment Directors & Anal sts p Y & Temecu la's Bud et Tea m � Heidi Schrader, Rudy Graciano, Pascale Brown, Shirley Robinson, Evelyn Watson _- � , � . �_- , ; �, -� y _� �.1�' � � , � _ � � � � � ,� � �� .,� -- _ �� � __` � �� � � �! � - y __ ��; �' M �,` . ''y�-`� ���`- � • ' � � � � � --- � � `�'�, �I � "� 1 , `� � � � �-..:., 4� ���yw�� _,,.,� ~�': ,F i),- - .� , '+�'�'i!�`'��``� - � � "f � l�y �,'`_'� �. �L � r � �,� ��.y:y .r.-,. _ *A ��- � .a� y c � . . . � � . � �'_ ... t " ' "���. � �-� � ��� . -.�-- --- _. �,�_.,+%_ .�rv�,a-__.�i i ��. . `�, . �.. ._.... .` •'p� :..^..'. ...,_: y �.. ' .�' � �; Yi. S o�,��t i 4 y�. � , ,�, � '�K� .•'��� __.0 f + _ . -_.. _ __ � ..� � � :� �. .� ._. - ,. . ;� � � � 7'C^� a�i�t��- - '��,,.;, �`����1„��, - �[.� r� � l��t'�„'—_ .: " .� . �� � �} - ` ' ` ` ' 1 t� �-��� i � * �.. ,GI�,� �� � � E� - � - r� -�r'�}.� � .���.��`! . ' ��ry _ ' ~,��` ' --��a�ts - - - k.�.. e�- . 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