Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
022415 CC Agenda
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444, Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II] AGENDA TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA FEBRUARY 24, 2015 - 7:00 PM At approximately 9:45 P.M., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 10:00 P.M. and may continue all other items on which additional time is required until a future meeting. All meetings are scheduled to end at 10:00 P.M. There Will Be No Closed Session Next in Order: Ordinance: 15-02 Resolution: 15-09 CALL TO ORDER: Mayor Jeff Comerchero Prelude Music: Katherine Shepherd, Claire Nguyen, Abigail Phan, and Ethan Phan Invocation: Senior Pastor Sandy Bentz of Hope Lutheran Church Flag Salute: Mayor Pro Tem Chuck Washington ROLL CALL: Edwards, Naggar, Rahn, Washington, Comerchero PRESENTATIONS/PROCLAMATIONS Certificates of Achievement Presented to Trevor Holloway, Conner Hull, and Andrew Sarkis of Troop #324 and Matthew Loper of Troop #384 for Attaining the Rank of Eagle Scout Temecula Valley Council PTA Month Proclamation Circus Vargas Days Proclamation "Temecula Has Heart ...Because Nice Matters Year" Proclamation 1 PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the City Council on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Council Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the City Council addressing that item. Each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, 10 minutes will be devoted to these reports. CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the City Council request specific items be removed from the Consent Calendar for separate action. 1 Waive Reading of Standard Ordinances and Resolutions RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of February 10, 2015 RECOMMENDATION: 2.1 That the City Council approve the action minutes of February 10, 2015. 3 Approve the List of Demands RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: 2 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve Fiscal Year 2014-15 Mid -Year Budget Adjustments RECOMMENDATION: 4.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET 5 Adopt Resolution Approving Revisions to the Established Citywide Record Retention Schedule RECOMMENDATION: 5.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING REVISIONS TO THE ESTABLISHED CITYWIDE RECORD RETENTION SCHEDULE AND REPEALING RESOLUTION NO. 07-02 6 Designate the Inspirational Language for Special Needs Playground at Margarita Community Park (At the Request of the Inclusive Play Structure Ad Hoc Subcommittee Members Comerchero and Naqqar) RECOMMENDATION: 6.1 That the City Council designate the inspirational and inclusive language, "Welcome to All the Children of Temecula — Come Play — Come Soar... We Expect Great Things From You" for the new Special Needs playground and splash pad feature of Margarita Community Park. 7 Accept the Improvements and Notice of Completion for Roripauqh Ranch Street Improvements Phase II, PW09-02 RECOMMENDATION: 3 7.1 Accept the improvements constructed as part of this project as complete; 7.2 Direct the City Clerk to file and record the Notice of Completion, and hold the Performance Bond for a one year period until June 4, 2015, in lieu of a Maintenance Bond for the project; 7.3 Release the Labor and Material Bond seven months after recordation of the Notice of Completion if no liens have been filed. 8 Accept the Improvements and Notice of Completion for the Community Recreation Center Ornamental Picket Fence Replacement, PW12-21 RECOMMENDATION: 8.1 Accept the Community Recreation Center Ornamental Picket Replacement project, PW 12-21, as complete; 8.2 Direct the City Clerk to file and record the Notice of Performance Bond. 9 Accept the Improvements and Notice of Completion for Center Mechanical Renovation, PW13-06 RECOMMENDATION: Fence Completion and release the the Community Recreation 9.1 Accept the Community Recreation Center Mechanical Renovation project, PW 13-06, as complete; 9.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the final contract amount; 9.3 Release the Labor and Materials Bond seven months after filing of the Notice of Completion if no liens have been filed. 10 Approve the Agreement for Minor Maintenance Services with VN Enterprises, Inc., for Engineered Wood Playground Fiber and General Mulch RECOMMENDATION: 10.1 That the City Council approve the Agreement for Minor Maintenance Services with VN Enterprises, Inc., in the amount of $100,000, for delivery and placement of Engineered Wood Playground Fiber (Wood Chips) in Park Play Areas and General Mulch in Landscape Areas at various locations for Fiscal Year 2014-15. 11 Approve the Second Amendment to the Agreement for Consultant Services with Moffatt & Nichol Engineers for French Valley Parkway Interchange — Phase I, PW07-04 RECOMMENDATION: 4 11.1 That the City Council approve the Second Amendment to the Agreement for Consultant Services with Moffatt & Nichol Engineers, in the amount of $30,000, for additional engineering and construction support for the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements — Phase I, PW07-04. 12 Grant Two Non -Exclusive Easements to Rancho California Water District in Connection with the Installation of a Pump -to -Waste Pipeline Extension at the District's Well Site No. 216 (Ronald Reagan Sports Park) RECOMMENDATION: 12.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF TEMECULA AND RANCHO CALIFORNIA WATER DISTRICT IN CONNECTION WITH GRANT OF NON- EXCLUSIVE EASEMENTS FOR RANCHO CALIFORNIA WATER DISTRICT'S WELL NO. 216 PUMP -TO -WASTE PIPELINE EXTENSION (ASSESSOR'S PARCEL NUMBER 945-050-014) 12.2 Authorize the City Manager to approve and execute any necessary documents, including the Forms of Grant of Easement and Grant of Access Easement attached to the Purchase and Sale Agreement, and to take all necessary actions to complete the two grant of non-exclusive easements to Rancho California Water District, including without limitations, all escrow instructions. 13 Accept the Substitute Agreements and Bonds for Public Improvements in Tract No. 29661-2 (Located Southwesterly of the Intersection of Murrieta Hot Springs Road and Pourroy Road) RECOMMENDATION: 13.1 Accept the substitute Subdivision Improvement Agreement and Subdivision Faithful Performance Bond and Labor & Materials Bond as security for improvements and labor and materials for Tract Map 29661-2; 13.2 Accept substitute Subdivision Monument Agreement and Subdivision Monument Bond as security for monumentation for Tract Map 29661-2; 13.3 Authorize the release of the existing Faithful Performance Bond, Labor & Materials Bond, and Monument Bond for Tract Map 29661-2; 13.4 Direct the City Clerk to so advise the Developer and Surety. 5 RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY ******************** 6 TEMECULA COMMUNITY SERVICES DISTRICT MEETING Next in Order: Ordinance: CSD 15-01 Resolution: CSD 15-01 CALL TO ORDER: President Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Rahn, Washington CSD PUBLIC COMMENTS A total of 30 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or District Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. CSD CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 14 Approve the Action Minutes of February 10, 2015 RECOMMENDATION: 14.1 That the Board of Directors approve the action minutes of February 10, 2015. 15 Approve Fiscal Year 2014-15 Mid -Year Budget Adiustments RECOMMENDATION: 15.1 That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGETS 7 CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT Next regular meeting: Tuesday, March 10, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 8 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING Next in Order: Ordinance: SARDA 15-01 Resolution: SARDA 15-01 CALL TO ORDER: Chairperson Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Washington, Comerchero SARDA PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board of Directors on items that appear within the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board of Directors on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form must be filled out and filed with the City Clerk prior to the Board of Directors addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward and state your name for the record. For all Public Hearing or Agency Business items on the agenda, a Request to Speak form must be filed with the City Clerk prior to the Board of Directors addressing that item. Each speaker is limited to five minutes. SARDA CONSENT CALENDAR NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Successor Agency to the Temecula Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. 16 Approve the Action Minutes of January 13, 2015 RECOMMENDATION: 16.1 That the Board of Directors approve the action minutes of January 13, 2015. 17 Approve Recognized Obligation Payment Schedule for the Period July 1, 2015 through December 31, 2015 (ROPS 15-16A) RECOMMENDATION: 17.1 That the Board of Directors adopt a resolution entitled: 9 RESOLUTION NO. SARDA 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2015 THROUGH DECEMBER 31, 2015 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA ADJOURNMENT Next regular meeting: Tuesday, March 10, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. 10 TEMECULA HOUSING AUTHORITY — no meeting TEMECULA PUBLIC FINANCING AUTHORITY — no meeting 11 RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 18 City Council Travel/Conference Report - December 2014 19 Community Development Department Monthly Report 20 Police Department Monthly Report 21 Public Works Department Monthly Report CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT Next regular meeting: Tuesday, March 10, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The agenda packet (including staff reports and public Closed Session information) will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula) after 4:00 PM the Friday before the City Council meeting. At that time, the agenda packet may also be accessed on the City's website — www.cityoftemecula.org — and will be available for public viewing at the respective meeting. Supplemental material received after the posting of the Agenda Any supplemental material distributed to a majority of the City Council regarding any item on the agenda, after the posting of the agenda, will be available for public viewing in the Main Reception area at the Temecula Civic Center (41000 Main Street, Temecula, 8:00 AM — 5:00 PM). In addition, such material will be made available on the City's website — www.cityoftemecula.org — and will be available for public review at the respective meeting. If you have questions regarding any item on the agenda for this meeting, please contact the City Clerk's Department, (951) 694- 6444. 12 PRESENTATIONS City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of: Trevor Holloway of Troop #324 We congratulate Trevor for his achievement on receiving the rank of Eagle Scout, which is the highest achievement earned in Scouting. We are proud of Trevor's accomplishment and wish him continued success in his promising and bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty-fourth clay of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of: Conner Hull of Troop #324 We congratulate Conner for his achievement on receiving the rank of Eagle Scout, which is the highest achievement earned in Scouting. We are proud of Conner's accomplishment and wish him continued success in his promising and bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty-fourth clay of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of: Andrew Sarkis of Troop #324 We congratulate Andrew for his achievement on receiving the rank of Eagle Scout, which is the highest achievement earned in Scouting. We are proud of Andrew's accomplishment and wish him continued success in his promising and bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty-fourth clay of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk City of Temecula Certificate of Achievement The City Council of the City of Temecula commends the outstanding achievement of: Matthew Loper of Troop #384 We congratulate Matthew for his achievement on receiving the rank of Eagle Scout, which is the highest achievement earned in Scouting. We are proud of Matthew's accomplishment and wish him continued success in his promising and bright future. IN WITNESS WHEREOF, I have hereunto affixed my hand and official seal this twenty-fourth clay of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk .�� 1?".4 a. . il F 4„„r,.. 40,---.—.—__ — is rt C_, r — ��. n .,Iml.n lyl y'S. i` �J� .. _ 14���: ". ? fit , - : ir The City of Temecula PROCLAMA TION WHEREAS, the Temecula Valley Council of Parent-Teacher Associations was chartered 25 years ago; and WHEREAS, the Temecula Valley Council PTA provides a foundation for family engagement and volunteerism in 25 active PTA/PTSA units in the Temecula Valley Unified School District; and WHEREAS, joining PTA allows you to make a difference in your child's life, and to set a good example for giving back to the community; and WHEREAS, PTA is the champion of family engagement, promoting volunteerism and active participation by families in their children' s classrooms, thus promoting higher grades, improved test scores, higher self-esteem, and increased attendance; and WHEREAS, the Temecula City Council recognizes PTA as the nation's oldest and largest child advocacy association in America and wishes to honor the Temecula Valley Council PTA for its quarter-century of work on behalf of our district's students and families. NOW, THEREFORE, I, Jeff Comerchero, on behalf of the City Council of the City of Temecula, hereby proclaim the month of February, 2015 to be "Temecula Valley Council PTA Month" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk he City of Temecula PROCLAMATION WHEREAS, Circus Vargas, America's favorite traveling Big Top circus, continues to thrill and enchant children of all ages and is returning to the City of Temecula with their new and amazing 2015 edition, Arlequin; and WHEREAS, the World -Famous Circus Vargas has taken their family-oriented show on the road for 45 years performing for rock stars, movie directors, actresses, and, importantly, City of Temecula citizens, and will begin its 2 -week tour in Temecula on March 12, 2015 at the Promenade Temecula; and WHEREAS, Circus Vargas will set up its iconic Big Top tent in the parking lot at the Promenade Mall Temecula; and WHEREAS, Circus Vargas enjoys giving back to the communities they perform in and has worked closely with the City of Temecula to honor the heroes of the special needs community and, therefore, Opening Night at Circus Vargas in Temecula on Thursday March 12, 2015 at 7:30 p.m. will be Circus Vargas' and the City of Temecula's "2nd Annual Autism Task Force Night at the Circus" dedicated to the special needs community and all of its heroes, including the Southwest Riverside County Autism Task Force; and WHEREAS, Circus Vargas invites all youth, including youth with special needs and their families to also enjoy a matinee show where new memories can be treasured for generations to come; and WHEREAS, Circus Vargas, steeped in tradition and devoted to all things magnificent and happy, will present an array of unparalleled artists and performers dedicated to captivate and astound all Temecula citizens; and WHEREAS, the City of Temecula encourages all to enjoy a memorable and magical experience for the entire family at a Circus Vargas performance in Temecula. NOW, THEREFORE, I, Jeff Comerchero, on behalf of the City Council of the City of Temecula, do hereby proclaim March 12, 2015 through March 23, 2015 to be "Circus Vargas Days" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk The City of Temecula PROCLAMATION WHEREAS, "Temecula Has Heart ...Because Nice Matters" is a 2015 citywide initiative that promotes awareness about an important message of human kindness, which is deeply rooted in the hearts of Temecula; and WHEREAS, promoting "Temecula Has Heart ...Because Nice Matters" fosters the concept of putting others ahead of oneself, paying it forward, and similar goodwill that demonstrates Temecula is a City with heart; and WHEREAS, kindness is prevalent among the citizens and business community of Temecula, and the City recognizes and appreciates all efforts to demonstrate kindness to one another; and WHEREAS, "Temecula Has Heart ...Because Nice Matters" is purposefully named to be in strong support of Temecula Valley Unified School District's "Because Nice Matters" campaign which has spurred a district -wide message of kindness over the past four years; and this collaboration between the City and School District sends a powerful message that there is nothing we can't accomplish together in terms of the notion that "nice" does matter not only among the students in our community, but the citizenry at large; and WHEREAS, the City of Temecula is encouraging and celebrating random acts of kindness citywide by collaborating with the School District and the business community to challenge all Temecula residents and businesses to conduct random acts of kindness in Temecula throughout 2015. NOW, THEREFORE, I, Jeff Comerchero, on behalf of the City Council of the City of Temecula, do hereby proclaim the year of 2015 to be "Temecula Has Heart ...Because Nice Matters Year" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Temecula to be affixed this twenty-fourth day of February, 2015. Jeff Comerchero, Mayor Randi Johl-Olson, City Clerk 1 COUNCIL CONSENT CALENDAR Item No. 1 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: February 24, 2015 SUBJECT: Waive Reading of Standard Ordinances and Resolutions PREPARED BY: Randi Johl-Olson, City Clerk RECOMMENDATION: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. BACKGROUND: The City of Temecula is a general law city formed under the laws of the State of California. With respect to adoption of ordinances and resolutions, the City adheres to the requirements set forth in the Government Code. Unless otherwise required, the full reading of the text of standard ordinances and resolutions is waived. FISCAL IMPACT: None ATTACHMENTS: None Item No. 2 ACTION MINUTES TEMECULA CITY COUNCIL REGULAR MEETING CITY COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA FEBRUARY 10, 2015 — 7:00 PM 6:00 PM - The City Council will convene in Closed Session in the Canyons Conference Room on the third floor of the Temecula City Hall concerning the following matters: 1. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding four parcels of real property owned by the City of Temecula/Successor Agency to the Temecula Redevelopment Agency consisting of approximately 1 acre (APN 922-360-004, 005, 006 & 007) located on Main Street at Mercedes Street in the City of Temecula. The parties to the negotiations for the potential sale of the property are: Truax Development and the City of Temecula. Negotiators for Truax Development are: Bernard L. Truax II, Ross Jackson and Gary Thornhill; negotiators for the City of Temecula are: Aaron Adams, Greg Butler, Armando Villa and Luke Watson. Under negotiation are price and terms for the potential development and sale of the property. At 6:00 P.M. Mayor Comerchero called the City Council meeting to order and recessed to Closed Session to consider the matters described on the Closed Session agenda. The City Council meeting convened at 7:00 P.M. CALL TO ORDER: Mayor Jeff Comerchero Prelude Music: Kaitlyn Hetsko and Jeffrey Kim Invocation: Pastor Luke Kirkendall of Southwest Christian Church Flag Salute: Council Member Matt Rahn ROLL CALL: Edwards, Naggar, Rahn, Washington, Comerchero PRESENTATIONS/PROCLAMATIONS Certificates of Achievement Presented to Christian Edwards Gibson of Troop #384, and Connor D. Edwards and Jonathan Sanchez of Troop #309 for Attaining the Rank of Eagle Scout Action Minutes 021015 1 PUBLIC COMMENTS (none) CITY COUNCIL REPORTS CONSENT CALENDAR NOTICE TO THE PUBLIC • Wayne Hall addressed the Council on Item 5 1 Waive Reading of Standard Ordinances and Resolutions - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 1.1 That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. 2 Approve the Action Minutes of January 20, 2015 and January 27, 2015 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 2.1 That the City Council approve the action minutes of January 20, 2015 and January 27, 2015. 3 Approve the List of Demands - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 3.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15-06 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A 4 Approve the City Treasurer's Report as of December 31, 2014 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. Action Minutes 021015 2 RECOMMENDATION: 4.1 That the City Council approve and file the City Treasurer's Report as of December 31, 2014. 5 Approve the Policy Regarding Invocations at City Council Meetings - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Councilmember Washington; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 5.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15-07 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING A POLICY REGARDING INVOCATIONS AT CITY COUNCIL MEETINGS 6 Authorize a Dog License Late Fee Amnesty Program (At the Request of Council Member Maryann Edwards) - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 6.1 That the City Council adopt a resolution entitled: RESOLUTION NO. 15-08 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA, AUTHORIZING PARTICIPATION IN THE DOG LICENSE LATE FEE AMNESTY PROGRAM 7 Approve a Purchase and Installation Agreement and the Third Amendment to the Minor Maintenance Services Agreement with Innovative Document Solutions for the Canon Copiers/Printers - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 7.1 Approve a three-year Purchase and Installation Agreement with Innovative Document Solutions in an amount not to exceed $60,000, plus contingency in the amount of 10%, for a total contract amount not to exceed $66,000; Action Minutes 021015 3 7.2 Approve the Third Amendment to the Minor Maintenance Services Agreement with Innovative Document Solutions (IDS) to amend the Payment Rates and Schedule (Exhibit B). 8 Approve an Agreement with RBF Consulting for the Environmental Initial Study for Art Gaitan's Mexico Cafe - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 8.1 That the City Council Approve an Agreement with RBF Consulting, in the amount of $65,500, for the Environmental Initial Study for Art Gaitan's Mexico Cafe. 9 Approve the Seventh Amendment to the Professional Engineering Services Agreement with RBF Consulting for Design of Interstate 15/State Route 79 South Ultimate Interchange, PW04-08 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 9.1 Approve the Seventh Amendment to the Agreement for Professional Engineering Services with RBF Consulting for design of Interstate 15/State Route 79 South Ultimate Interchange, increasing the contingency amount by $100,000; 9.2 Increase the City Manager's authority to approve Extra Work Authorizations by $100,000. 10 Award a Construction Contract to LDCO, Inc. for the Fire Station 73 Living Quarters Upgrade, PW13-07 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 10.1 Consent to relieve Cal City Construction, Inc. of its bid submitted for the Fire Station 73 Living Quarters Upgrade; 10.2 Appropriate an additional $200,000 from the Unassigned Fund Balance in the General Fund to the project; 10.3 Award the Construction Contract to LDCO, Inc., in the amount of $1,265,710, for the Fire Station 73 Living Quarters Upgrade, PW13-07; 10.4 Authorize the City Manager to approve change orders not to exceed the contingency amount of $126,571, which is equal to 10% of the total contract amount; Action Minutes 021015 4 10.5 Make a finding that the Fire Station 73 Living Quarters Upgrade is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. 11 Accept Improvements and Notice of Completion for the Citywide Slurry Seal Fiscal Year 2014-15, PW14-06 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION 11.1 Accept the construction of the Citywide Slurry Seal Fiscal Year 2014-15, PW14- 06, as complete; 11.2 Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a three-year Maintenance Bond in the amount of 10% of the final contract amount; 11.3 Release the Labor and Materials Bond seven months after filing of the Notice of Completion if no liens have been filed. 12 Approve Payment to Riverside County Flood Control District (RCFCD) of the City of Temecula's Share of the Regional Municipal Stormwater Permit for the Santa Margarita Watershed for Fiscal Year 2014-15 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 12.1 Approve payment to Riverside County Flood Control District (RCFCD) in the amount of $500,523.76, which is the City of Temecula's portion of the cost- sharing reimbursement pursuant to the Implementation Agreement between the permittees of the Santa Margarita Watershed (SMVV). 13 Adopt Ordinance No. 15-01 Amending Section 10.28.010(D) of the Temecula Municipal Code Regarding Prima Facie Speed Limits on Certain Streets (Second Reading) - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Edwards; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 13.1 That the City Council adopt an ordinance entitled: ORDINANCE 15-01 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING SECTION 10.28.010(D) OF THE TEMECULA MUNICIPAL CODE REGARDING PRIMA FACIE SPEED LIMITS ON CERTAIN STREETS Action Minutes 021015 5 RECESS At 7:18 P.M., the City Council recessed and convened as the Temecula Community Services District Meeting. At 7:19 P.M., the City Council resumed with the remainder of the City Council Agenda. RECONVENE TEMECULA CITY COUNCIL PUBLIC HEARING 15 Establishment of the Visit Temecula Valley Tourism Business Improvement District Pursuant to the Property and Business Improvement Law of 1994 - Approved Staff Recommendation (5-0) Council Member Washington made the motion; it was seconded by Councilmember Naggar; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 15.1 That the City Council conduct a public hearing and adopt the following resolution: RESOLUTION NO. 15-09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ESTABLISHING THE VISIT TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT • Ken Westmyer addressed the Council on this item CITY COUNCIL BUSINESS 16 Initiation of Proceedings to Disestablish the Existing Temecula Valley Tourism Business Improvement District (TVTBID) Established Pursuant to the Parking and Business Improvement Area Law of 1989 - Approved Staff Recommendation (5-0) Council Member Edwards made the motion; it was seconded by Councilmember Washington; and electronic vote reflected approval by Council Members Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 16.1 That the City Council adopt the following resolution: RESOLUTION NO. 15-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA DECLARING ITS INTENTION TO DISESTABLISH THE TEMECULA VALLEY TOURISM BUSINESS IMPROVEMENT DISTRICT ESTABLISHED PURSUANT TO THE PARKING AND BUSINESS IMPROVEMENT AREA LAW OF 1989 Action Minutes 021015 6 CITY MANAGER REPORT CITY ATTORNEY REPORT City Attorney Thorson advised there was no reportable action under the Brown Act. ADJOURNMENT At 7:31 P.M., the City Council meeting was formally adjourned to Tuesday, February 24, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. *** Adjourned in Honor of the Birthday of Pat Comerchero *** Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] Action Minutes 021015 7 Item No. 3 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jennifer Hennessy, Finance Director DATE: February 24, 2015 SUBJECT: Approve the List of Demands PREPARED BY: Pascale Brown, Accounting Manager Pam Espinoza, Accounting Specialist RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A BACKGROUND: All claims and demands are reported and summarized for review and approval by the City Council on a routine basis at each City Council meeting. The attached claims represent the paid claims and demands since the last City Council meeting. FISCAL IMPACT: All claims and demands were paid from appropriated funds or authorized resources of the City and have been recorded in accordance with the City's policies and procedures. ATTACHMENTS: 1. Resolution 2. List of Demands RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the following claims and demands as set forth in Exhibit A, on file in the office of the City Clerk, has been reviewed by the City Manager's Office and that the same are hereby allowed in the amount of $ 8,062,482.04. Section 2. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of February, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of February, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk CITY OF TEMECULA LIST OF DEMANDS 01/29/2015 TOTAL CHECK RUN $ 1,859,857.74 02/05/2015 TOTAL CHECK RUN 5,778,329.15 01/29/2015 TOTAL PAYROLL RUN: 424,295.15 TOTAL LIST OF DEMANDS FOR 02/24/2015 COUNCIL MEETING: $ 8,062,482.04 DISBURSEMENTS BY FUND: CHECKS: CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 3,635,816.90 135 BUSINESS INCUBATOR RESOURCE 489.48 140 COMMUNITY DEV BLOCK GRANT 2,157.09 150 AB 2766 FUND 1,704.90 165 SARDA AFFORDABLE HOUSING 8,397.61 170 MEASURE A FUND 23,566.02 190 TEMECULA COMMUNITY SERVICES DISTRICT 132,377.37 192 TCSD SERVICE LEVEL B 90.36 194 TCSD SERVICE LEVEL D 3,307,870.67 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 3,692.47 197 TEMECULA LIBRARY FUND 42,707.72 210 CAPITAL IMPROVEMENT PROJECTS FUND 359,181.30 300 INSURANCE FUND 9,502.69 320 INFORMATION TECHNOLOGY 45,203.91 330 CENTRAL SERVICES 8,814.51 340 FACILITIES 25,032.24 375 SUMMER YOUTH EMPLOYMENT PROGRAM 35.45 472 CFD 01-2 HARVESTON A&B DEBT SERVICE 1,701.33 473 CFD 03-1 CROWNE HILL DEBT SERVICE FUND 1,701.33 474 AD03-4 JOHN WARNER ROAD DEBT SERVICE 1,143.09 475 CFD03-3 WOLF CREEK DEBT SERVICE FUND 1,701.34 476 CFD 03-6 HARVESTON 2 DEBT SERVICE FUND 1,701.34 477 CFD- RORIPAUGH 1,701.33 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 82.33 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 129.06 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 29.99 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 17.85 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 566.76 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 2,499.18 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 62.43 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 524.46 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 63.75 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 63.36 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 23.00 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 69.83 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 14.96 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 130.25 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 273.37 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 17.46 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 30.27 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 138.76 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 97.45 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 11,631.64 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 157.79 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 3.74 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 4.18 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 4,975.16 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 118.37 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 1.22 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 36.77 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 131.36 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 1.69 $ 7,638,186.89 CITY OF TEMECULA LIST OF DEMANDS 001 GENERAL FUND $ 269,962.42 140 COMMUNITY DEV BLOCK GRANT 2,283.67 165 SARDA AFFORDABLE HOUSING 5,704.29 190 TEMECULA COMMUNITY SERVICES DISTRICT 96,468.40 192 TCSD SERVICE LEVEL B 257.98 194 TCSD SERVICE LEVEL D 2,181.92 196 TCSD SERVICE LEVEL "L" LAKE PARK MAINT. 480.31 197 TEMECULA LIBRARY FUND 892.99 300 INSURANCE FUND 2,394.17 320 INFORMATION TECHNOLOGY 24,456.16 330 SUPPORT SERVICES 6,340.26 340 FACILITIES 10,503.76 501 SERVICE LEVEL"C"ZONE 1 SADDLEWOOD 87.05 502 SERVICE LEVEL"C"ZONE 2 WINCHESTER CREEK 58.35 503 SERVICE LEVEL"C"ZONE 3 RANCHO HIGHLANDS 69.59 504 SERVICE LEVEL"C"ZONE 4 THE VINEYARDS 12.64 505 SERVICE LEVEL"C"ZONE 5 SIGNET SERIES 140.50 506 SERVICE LEVEL"C"ZONE 6 WOODCREST COUNTRY 25.46 507 SERVICE LEVEL"C"ZONE 7 RIDGEVIEW 36.07 508 SERVICE LEVEL"C"ZONE 8 VILLAGE GROVE 238.61 509 SERVICE LEVEL"C"ZONE 9 RANCHO SOLANA 2.50 510 SERVICE LEVEL"C"ZONE 10 MARTINIQUE 10.76 511 SERVICE LEVEL"C"ZONE 11 MEADOWVIEW 7.38 512 SERVICE LEVEL"C"ZONE 12 VINTAGE HILLS 159.24 513 SERVICE LEVEL"C"ZONE 13 PRESLEY DEVELOP. 33.95 514 SERVICE LEVEL"C"ZONE 14 MORRISON HOMES 19.64 515 SERVICE LEVEL"C"ZONE 15 BARCLAY ESTATES 17.20 516 SERVICE LEVEL"C"ZONE 16 TRADEWINDS 39.59 517 SERVICE LEVEL"C"ZONE 17 MONTE VISTA 3.48 518 SERVICE LEVEL"C"ZONE 18 TEMEKU HILLS 147.49 519 SERVICE LEVEL"C"ZONE 19 CHANTEMAR 78.93 520 SERVICE LEVEL"C"ZONE 20 CROWNE HILL 214.03 521 SERVICE LEVEL"C"ZONE 21 VAIL RANCH 362.26 522 SERVICE LEVEL"C"ZONE 22 SUTTON PLACE 8.66 523 SERVICE LEVEL"C"ZONE 23 PHEASENT RUN 9.48 524 SERVICE LEVEL"C"ZONE 24 HARVESTON 203.66 525 SERVICE LEVEL"C"ZONE 25 SERENA HILLS 65.62 526 SERVICE LEVEL"C"ZONE 26 GALLERYTRADITION 3.05 527 SERVICE LEVEL"C"ZONE 27 AVONDALE 9.48 528 SERVICE LEVEL"C"ZONE 28 WOLF CREEK 300.18 529 SERVICE LEVEL"C"ZONE 29 GALLERY PORTRAIT 3.97 424,295.15 TOTAL BY FUND: $ 8,062,482.04 apChkLst Final Check List Page: 1 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor Description 2624 01/29/2015 010349 CALIF DEPT OF CHILD SUPPORT PAYMENT SUPPORT Amount Paid Check Total 1,439.52 1,439.52 2625 01/29/2015 000194 I CMA RETIREMENT -PLAN I CMA RETIREMENT TRUST 457 4,401.70 4,401.70 303355 PAYMENT 2628 01/29/2015 000389 NATIONWIDE RETIREMENT OBRA- PROJECT RETIREMENT SOLUTION PAYMENT 2629 01/29/2015 001065 NATIONWIDE RETIREMENT NATIONWIDE RETIREMENT PAYMENT SOLUTION 2631 01/29/2015 000444 INSTATAX (EDD) UI & ETT TAXES PAYMENT FOR 4TH QTR 2014 2,789.50 2,789.50 10,899.09 10,899.09 4,106.17 4,106.17 168912 01/29/2015 013367 ACTIVE MICRO INC Misc. tools & equip.: pw traffic 381.97 381.97 168913 01/29/2015 001517 AETNA BEHAVIORAL HEALTH, Feb 15 Employee assistance prgm 673.20 673.20 LLC 168914 01/29/2015 015083 AIR GAS USA, LLC Misc Stage Supplies: Theater 33.81 33.81 168915 01/29/2015 003951 ALL AMERICAN ASPHALT asphalt products:street maint citywide asphalt products:street maint citywide asphalt products:street maint citywide asphalt products:street maint citywide 1,482.43 498.55 479.68 126.25 2,586.91 168916 01/29/2015 009374 ALLEGRO MUSICAL VENTURES Piano tuning & maint:theater 185.00 185.00 168917 01/29/2015 006915 ALLIE'S PARTY EQUIPMENT RENTAL ITEMS:SPECIAL EVENTS 9.90 9.90 168918 01/29/2015 017606 AMERICAN DIABETES Refund:sec dep:Conference CenterA 150.00 150.00 ASSOCIATION 168919 01/29/2015 003520 AMERICAN SOCIETY OF Music Lisence Fee:Old Town 804.00 804.00 COMPOSERS 168920 01/29/2015 013950 AQUA CHILL OF SAN DIEGO Jan water system svcs: civic center 176.04 Jan water system svcs: mpsc 33.48 Jan water system svcs: jrc 27.00 236.52 168921 01/29/2015 011752 ASAN SOCIETY GROUP - Refund:sec dep:CRC Multipurpose 200.00 200.00 Pagel apChkLst 01/29/2015 12:06:17PM Final Check List CITY OF TEMECULA Page: 2 Bank : union UNION BANK Check # Date Vendor 168922 01/29/2015 005946 AYERS DISTRIBUTING COMPANY 168923 01/29/2015 017605 BANALES, JENNIFER 168924 01/29/2015 004262 BIO-TOX LABORATORIES 168925 01/29/2015 014284 BLAKELY'S TRUCK SERVICE 168926 01/29/2015 017600 BRADSHAW, WENDY 168927 01/29/2015 000924 CALIF ASSOC OF PUBLIC 168928 01/29/2015 004580 CALIF COMMERCIAL POOLS INC 168929 01/29/2015 014726 CHAPTER 13 STANDING TRUSTEE 168930 01/29/2015 005708 CLEAR CHANNEL BROADCASTING INC 168931 01/29/2015 015090 CLEARWATER SYSTEMS CORP 168932 01/29/2015 004405 COMMUNITY HEALTH CHARITIES 168933 01/29/2015 002945 CONSOLIDATED ELECTRICAL DIST. 168934 01/29/2015 013379 COSSOU, CELINE 168935 01/29/2015 004329 COSTCO TEMECULA #491 168936 01/29/2015 010650 CRAFTSMEN PLUMBING & HVAC INC (Continued) Description Pre -filled Easter Eggs Refund:sec dep:TCC Multipurpose room Drug & alcohol analysis:temecula police Drug & alcohol analysis:temecula police Drug & alcohol analysis:temecula police veh maint and repair:street maint veh maint and repair:street maint veh maint and repair:street maint Refund:sec dep:Conference CenterA/B 15/16 CAPPO membership: Vollmuth, M Retention Release: PW13-06 SUPPORT PAYMENT Advertising:Winterfest 2014 Advertising:Winterfest 2014 Jan 15 prey maint hvac h2o sys:civ ctr COMMUNITY HEALTH CHARITIES PAYMENT misc electrical supplies: var park sites MISC ELECTRICAL SUPPLIES:VAR FACIL misc electrical supplies:var park sites misc electrical supplies: civic center TCSD Instructor Earnings Misc supplies:theater hospitality Misc pgrm supplies:human services plumbing srvcs:pantry/mission of hope emerg plumbing repair srvcs: tve2 plumbing srvcs:old town restroom repalce backflow bolts&packing:pbsp Amount Paid Check Total 2,144.00 200.00 1,635.88 752.24 429.00 365.44 167.13 53.69 100.00 130.00 5,749.50 205.85 632.28 387.99 550.00 24.00 378.00 351.00 287.28 102.06 138.60 163.77 17.24 589.76 301.59 276.38 150.00 2,144.00 200.00 2,817.12 586.26 100.00 130.00 5,749.50 205.85 1,020.27 550.00 24.00 1,118.34 138.60 181.01 1,317.73 Page2 apChkLst Final Check List Page: 3 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 168937 01/29/2015 008810 CROSSTOWN ELECTRICAL & Maint & repair CCTV cameras:pwtraffic 3,604.94 3,604.94 DATA 168938 01/29/2015 003272 DAISY WHEEL RIBBON Plotter paper & ink:GIS 106.66 106.66 COMPANY INC 168939 01/29/2015 014580 DANCE THEATRE COLLECTIVE Settlement:danceXchange 01/20/15 84.00 84.00 168940 01/29/2015 001393 DATA TICKET, INC. Parking citation processing:police 1,661.91 1,661.91 168941 01/29/2015 017587 DOWNING, WOODY Refund:Old Town Front St. Spots Sold Out 15.00 15.00 168942 01/29/2015 004192 DOWNS ENERGY FUEL & Fuel for City vehicles: pw 230.69 LUBRICANTS Fuel for City vehicles: pw-cip 153.46 Fuel for City vehicles: tcsd & code enf 120.68 Fuel for City vehicles: tcsd 29.17 168943 01/29/2015 002390 EASTERN MUNICIPAL WATER Dec water meter:39656 Diego Dr 265.86 DIST 168944 01/29/2015 017543 EMPIRE TRUCK REPAIR 168945 01/29/2015 015966 ERGO SOLUTION INC 168946 01/29/2015 004836 EWING IRRIGATION PRODUCTS INC 168947 01/29/2015 000165 FEDERAL EXPRESS INC 534.00 Dec water meter:39569 Seraphina Rd 32.59 Dec water meter:Murr hot springs rd 12.39 Dec water meter:Murr hot springs rd 12.39 323.23 Veh repair & maint:40 pass bus onsite 484.20 484.20 ergonomic eval & report: Robinson, S. 250.00 250.00 irrigation controller: sam hicks park 998.73 998.73 01/07-01/12 Express mail services 73.25 73.25 Page3 apChkLst Final Check List Page: 4 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 168948 01/29/2015 003347 FIRST BANKCARD CENTER 000198 INTL COUNCIL OF SHOPPING 004905 LIEBERT, CASSIDY & WHITMORE (Continued) Description AA registration: Global Retail Estate IG registration: '15 LCW Emp Law Conf Amount Paid Check Total 1,590.00 1,000.00 014885 TEMECULA CATERING AA refreshments for Econ Dev mtg 896.00 013338 APPLE STORE MH joint venture membership renewal 499.00 017583 ASSOCIATION OF AQUATIC KH conf registration: Davis, Melissa 355.00 017583 ASSOCIATION OF AQUATIC KH conf registration: Wilcox, G 345.00 017609 SWEET SPOT BAKERIES LLC AA 25th anniversary cake 320.00 006952 PAY PAL KH Verisign Payflow Pro Transaction 251.20 007282 AMAZON.COM, INC KH misc collections: library 220.86 007047 OLIVE GARDEN AA business development seminars 198.22 013995 C V S PHARMACY IG gift cards for 12/24 emp luncheon 160.90 003392 AARON BROTHERS ART & IG frames for certificates: emp luncheon 151.16 FRAMING 017560 GENTRY STUDIO INC 000152 CALIF PARKS & RECREATION SOC 014115 GAMBLING COWBOY CHOPHOUSE, THE 013651 SAN DIEGO DAILY TRANSCRIPT 017091 1800FLOWERS.COM 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 017091 1800FLOWERS.COM 006952 PAY PAL 017595 CROWN AWARDS 006952 PAY PAL 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 007282 AMAZON.COM, INC 015639 REZA CAFE AA photograph of city hall 150.00 KH membership renewal: Myers -Russo, E 145.00 AA refreshments for meeting 12/17/14 114.12 AA one year online subscription 100.00 IG sunshine fund 85.29 KH office supplies: human svcs 80.63 KH misc collections: library 68.02 IG sunshine fund 55.91 MH winrecovery software 49.95 MH halloween dept trophy 49.55 JH Verisign Payflow Pro Transaction 48.50 KH office supplies: human svcs 45.37 KH misc collections: library 39.52 KH misc collections: library 34.98 KH Verisign Payflow Pro Transaction 34.98 IG refreshments for interview panel 32.33 Page:4 apChkLst Final Check List Page: 5 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 007282 AMAZON.COM, INC IG book: CA worker's comp 31.28 007282 AMAZON.COM, INC KH Verisign Payflow Pro Transaction 31.09 000154 C S M F 0 JH CMTA Div 8 chapter meeting 1/22/15 25.00 007282 AMAZON.COM, INC IG greeting cards: HR 15.97 017559 HONG KONG ASSOCIATION OF AA membership for newsletter 5.00 015354 FACEBOOK.COM AA facebook promoting city government 2.02 003395 TEMECULA, CITY OF MH testing business license software 1.00 7,232.85 168949 01/29/2015 011145 FOSTER, JILL CHRISTINE TCSD instructor earnings 2,703.75 TCSD instructor earnings 1,858.50 TCSD instructor earnings 1,622.25 6,184.50 168950 01/29/2015 004074 FRANCHISE MGMT SERVICES MISC. SUPPLIES:MPSC 115.87 115.87 INC 168951 01/29/2015 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 443.48 443.48 168952 01/29/2015 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 350.00 350.00 168953 01/29/2015 002982 FRANCHISE TAX BOARD SUPPORT PAYMENT 150.00 150.00 168954 01/29/2015 012986 FUN EXPRESS MISC SUPPLIES:HIGH HOPES PGRM 306.99 MISC SUPPLIES:HIGH HOPES PGRM 14.39 321.38 168955 01/29/2015 016184 FUN EXPRESS, LLC MISC PGRM SUPPLIES:HUMAN 83.54 83.54 SERVICES 168956 01/29/2015 007279 GAIL MATERIALS INC Idscp material: hary park ballfield 6,683.71 Idscp maintenance::pat birdsall sports 1,805.20 8,488.91 168957 01/29/2015 009608 GOLDEN VALLEY MUSIC Settlement:Classics...Merc Jan 2015 733.60 733.60 SOCIETY 168958 01/29/2015 015545 HILL, ISAAC Reissue:Original Refund CK expired 40.00 40.00 168959 01/29/2015 017506 IMPACT ABSORBENTS INC haz mat absorbents:pw street maint 4,995.20 4,995.20 168960 01/29/2015 006914 INNOVATIVE DOCUMENT Copier maint/repair & usage:citywide 74.52 74.52 SOLUTIONS 168961 01/29/2015 001091 KEYSER MARSTON DEC 14 REAL ESTATE 3,762.15 3,762.15 ASSOCIATES INC CNSLT:AFFRDBLE HOUSIN Pages apChkLst Final Check List Page: 6 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description Amount Paid Check Total 168962 01/29/2015 006744 LAMAR CORPORATION, THE Advertising:Rod Run 1/16 - 3/7/2015 5,330.00 5,330.00 168963 01/29/2015 014817 LAPP, JEREMY SCOTT Settlement:Cabaret...Merc 1/24 & 1/25 2,917.50 2,917.50 168964 01/29/2015 003782 MAIN STREET SIGNS misc street signs: street maint div 63.84 63.84 168965 01/29/2015 004141 MAINTEX INC misc custodial supplies: var park sites 276.91 276.91 168966 01/29/2015 013443 MIDWEST TAPE LLC 168967 01/29/2015 017588 MILLER, CUENROZI 168968 01/29/2015 012264 MIRANDA, JULIO C. 168969 01/29/2015 016445 MKB PRINTING & PROMOTIONAL INC 168970 01/29/2015 013965 MONOPRICE, INC. 168971 01/29/2015 017585 MONZON, ANTHONY 168972 01/29/2015 017601 MORGAN, KIMBERLY 168973 01/29/2015 001986 MUZAK LLC 168974 01/29/2015 002105 OLD TOWN TIRE & SERVICE 168975 01/29/2015 013127 ON STAGE MUSICALS 168976 01/29/2015 002734 PVP COMMUNICATIONS INC AV collections:TPL 42.11 AV collections:TPL 37.79 79.90 Refund:sec dep:TCC Multipurpose room 200.00 200.00 TCSD Instructor Earnings 44.80 44.80 BUSINESS CARDS:TCSDADMIN 247.75 Misc printing services:Peters, Matt 51.42 299.17 Cables & misc items:IT Help Desk 19.75 19.75 Refund:sec dep:Harveston Center MPR 200.00 200.00 Refund:Lost Materials Returned to 14.95 14.95 Feb dish network programing:foc 135.85 Feb dish network prgm:41952 6th St 55.00 190.85 veh maint repairs:parks/facilities divs 242.46 veh maint repairs:parks/facilities divs 90.35 veh maint repairs:parks/facilities divs 90.35 VEH MAI NT& REPAIRS:EXPEDITION 56.75 479.91 The Mills Brothers 1/18/15 5,660.38 5,660.38 MOTOR HELMETS:POLICE MOTOR HELMETS:POLICE motor helmets:Police 168977 01/29/2015 017608 PACIFIC WEST DEVELOPMENT Refund:Work Completed for LD13-081GR 168978 01/29/2015 000249 PETTY CASH Petty Cash Reimbursement 583.93 583.93 108.62 8,978.00 1,276.48 8,978.00 611.62 611.62 Page6 apChkLst Final Check List Page: 7 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 168979 01/29/2015 016529 PIONEER CREDIT RECOVERY SUPPORT PAYMENT INC 168980 01/29/2015 010338 POOL & ELECTRICAL MISC POOL SUPPLIES:VAR POOL PRODUCTS INC SITES 168981 01/29/2015 013725 PROCRAFT INC 168982 01/29/2015 017582 RABIDOU, BRANDON A. 168983 01/29/2015 000262 RANCHO CALIF WATER DISTRICT Amount Paid Check Total 53.15 53.15 21.60 21.60 DOOR MAI NT/REPAIR: STA84 285.00 285.00 reimb:APA mbrshp dues 50.00 50.00 Jan var water meters:TCSD svc lev C 2,278.90 Jan var water meters:PW YMCA JAN LNDSCP WATER METER:CALLE ELE JAN FIRE LINE:29119 MARGARITA RD 467.13 26.55 21.93 2,794.51 168984 01/29/2015 017602 REED, KRYSTAL Refund:Lost Materials Returned to 54.00 54.00 168985 01/29/2015 000406 RIVERSIDE CO SHERIFFS 10/16-11/12 law enforcement DEPT 168986 01/29/2015 012251 ROTH, DONALD J. 168987 01/29/2015 013827 RYAN MONTELEONE EXCAVATION INC 168988 01/29/2015 009980 SANBORN, GWYNETH A. 168989 01/29/2015 017119 SCHEA HOLINGS, INC. 168990 01/29/2015 017607 SCHEIDT, DYLAN 168991 01/29/2015 017586 SCOLA, VALERIE 168992 01/29/2015 017365 SELSTAD, LONNIE 168993 01/29/2015 015873 SESAC 1,575,610.15 1,575,610.15 TCSD Instructor Earnings 567.00 TCSD Instructor Earnings 315.00 882.00 EMERGENCY ROAD REPAIRS:VIA 6,343.60 NORTE GRAVEL FILLED SAND BAGS:PW ST MAI 2,800.00 9,143.60 Country @ the Merc 01/17/15 628.50 628.50 FAC REHAB:REFURBISH TIMELINE 4,240.80 4,240.80 SIGNS:LIBRA Refund:sec dep:CRC Multipurpose Refund:Old Town Front St. Spots Sold Out Dixieland @ The Merc 01/16/15 1/1-12/31/15 ANNUAL MUSIC LICENSE FEE 200.00 15.00 90.30 1,707.00 200.00 15.00 90.30 1,707.00 168994 01/29/2015 008529 SHERIFF'S CIVIL DIV - SUPPORT PAYMENT 213.89 213.89 CENTRAL Page:7 apChkLst Final Check List Page: 8 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 168995 01/29/2015 009213 SHERRY BERRY MUSIC 168996 01/29/2015 009746 SIGNS BY TOMORROW 168997 01/29/2015 000537 SO CALIF EDISON Description Jazz @ the Merc 01/22/15 full-color coroplast 4mm:TCSD Jan 2-00-397-5059:33340 Camino piedra Dec 2-27-560-0625:32380 Deerhollow way Jan 2-30-296-9522:46679 Primrose Ave FEB LEASE PMT: PD MALL STOREFRON- Dec 2-29-974-7568:26953 Ynez Rd TC1 Jan 2-30-099-3847:29721 Ryecrest 168998 01/29/2015 001212 SO CALIF GAS COMPANY Jan 015-575-0195-2:32211 Wolf vly rd Jan 055-475-6169-5:32380 Deerhollow way Amount Paid Check Total 520.00 520.00 12.96 12.96 7,332.92 2,542.42 431.68 413.62 168.91 27.37 373.00 158.49 10,916.92 531.49 168999 01/29/2015 002503 SOUTH COAST AIR QUALITY FY 14/15 OPERATING FEE:FOC 331.81 FY14-15 FLAT FEE LAST YR EMISSIONS 119.76 451.57 169000 01/29/2015 008337 STAPLES BUSINESS OFC SUPPLIES: PREVENTION 351.36 ADVANTAGE OFFICE SUPPLIES:CRC 233.26 MISC OFC SUPPLIES:CITY MANAGER 198.48 misc ofc supplies:history museum 150.93 misc ofc supplies:history museum 95.72 MISC OFC SUPPLIES:PD MALL STOREFF 80.44 OFFICE SUPPLIES:CRC 69.34 misc ofc supplies:TCSD Admin 61.37 MISC OFC SUPPLIES:CITY MANAGER 59.83 misc ofc supplies:TCSD Admin 49.77 misc ofc supplies:TCSD Admin 38.82 MISC OFC SUPPLIES:CITY MANAGER 23.21 MISC OFC SUPPLIES:PD MALL STOREFF 18.54 MISC OFC SUPPLIES:CITY MANAGER 11.60 MISC OFC SUPPLIES:PD MALL STOREFF 11.21 OFC SUPPLIES:SKATE PARK 5.01 MISC OFC SUPPLIES:CITY MANAGER 4.96 credit:misc ofc supplies:CM -1.12 CREDIT:MISC OFC SUPPLIES:POLICE -27.28 1,435.45 169001 01/29/2015 012789 STUART, JENNIFER SARAH TCSD Instructor Earnings 2,507.27 2,507.27 169002 01/29/2015 017603 STULTZ, DAVID Refund:Old Town Front St. Spot Sold Out 15.00 15.00 169003 01/29/2015 009811 SUNNY HILLS TOWING INC VEHICLE TOWING SVCS:POLICE 243.00 243.00 169004 01/29/2015 017131 TEMECULA HILLS CHRISTIAN Refund:sec dep:Conference CenterA/B 150.00 150.00 Page:8 apChkLst Final Check List Page: 9 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor Description 169005 01/29/2015 010493 TEMECULATOWNE CENTER FEB LEASE PMT: PD MALL ASSOC LP STOREFRONT 169006 01/29/2015 010046 TEMECULA VALLEY Nov '14 Bus. Impry DistrictAsmnts CONVENTION & 169007 01/29/2015 010276 TIME WARNER CABLE 169008 01/29/2015 007766 UNDERGROUND SERVICE ALERT 169009 01/29/2015 002110 UNITED RENTALS NORTH AMERICA Amount Paid Check Total 1,458.33 1,458.33 116, 573.17 116, 573.17 Jan high speed internet:32211 Wolf vly 119.86 Jan high speed internet:29119 Margarita 71.77 191.63 UNDERGROUND UTILITY 178.50 LOCATOR:PW TRAFFIC UNDERGROUND UTILITY LOCATOR:PW 144.00 322.50 misc equip rentals:pw street maint 38.88 38.88 169010 01/29/2015 000325 UNITED WAY UNITED WAY CHARITIES PAYMENT 5.00 5.00 169011 01/29/2015 004261 VERIZON Jan xxx-0074 general usage Dec xxx-5694 general usage:FS#92 Jan xxx-0073 general usage:FOC Jan xxx-1262 gen usage:JRC Jan xxx-5694 general usage:FS#92 Jan xxx-8165 gen usage:2495 Enterprise 3,282.35 378.56 174.05 126.68 124.07 103.79 4,189.50 169012 01/29/2015 004789 VERIZON Jan Internet svcs:city hall 289.99 Jan Internet svcs:Library 184.99 Jan Internet svcs:senior center 144.99 Jan Internet svcs:Tem PD DSL 49.99 669.96 169013 01/29/2015 014559 VOTAW, TONY E. Refund:sec dep:Conference CenterA/B 100.00 100.00 169014 01/29/2015 017604 WEBER, DOUGLAS Refund:Old Town Front St. Spot Sold Out 15.00 15.00 169015 01/29/2015 003730 WEST COAST ARBORISTS INC TREE REMOVAL:SIGNET SERIES 308.00 308.00 SLOPE 169016 01/29/2015 006290 WOODCREST VEHICLE EQUIP & INSTALL:NEW HONDA 7,660.52 CENTER MOTORCYCLE PAINTING PD IDENTIFIERS:HONDA MOT( 1,004.40 8,664.92 169017 01/29/2015 016305 YONKER, JOHN Reimb:uniforms:B&S 145.74 145.74 1000338 01/23/2015 017572 THE NARROW PATH INC. Refund:sec dep:Harveston Center MPR 200.00 200.00 1000339 01/23/2015 017566 SANDOVAL, AMANDA Refund:Mistakenly charged twice 15.00 15.00 Page9 apChkLst Final Check List Page: 10 01/29/2015 12:06:17PM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 1000340 01/23/2015 017571 MCCAIN, MARK 1000341 01/23/2015 017576 MATA, GILBERT 1000342 01/23/2015 017577 LAWRENCE, MICHELLE 1000343 01/23/2015 017575 GREIFENDORFF, NICOLE 1000344 01/23/2015 017573 BSA TROOP 384 1000345 01/23/2015 017397 BSA TROOP 148 1000346 01/23/2015 016342 PADOR, ARDEN 1000347 01/23/2015 017150 ANDREWS, REBECCA 1000348 01/23/2015 017574 OQUENDO, ARLENE Description Amount Paid Check Total Refund:sec dep:Harveston Center MPR 200.00 200.00 Refund:sec dep:CRC Multipurpose room 150.00 150.00 Refund:Picnic Shelter Cancellation 55.00 55.00 Refund:Transferred into Tiny Tots basket 13.00 13.00 Refund:sec dep: Harveston Center MPR 200.00 200.00 Refund:sec dep:TCC Multipurpose room 200.00 200.00 Refund:sec dep:CRC Multipurpose 200.00 200.00 Refund:Organic baby food class cancelled 33.00 33.00 Refund:sec dep:TCC Multipurpose room 200.00 200.00 Grand total for UNION BANK: 1,859,857.74 Pagel 0 apChkLst Final Check List 01/29/2015 12:06:17PM CITY OF TEMECULA Page: 11 122 checks in this report. Grand Total All Checks: 1,859,857.74 Page:11 apChkLst Final Check List Page: 1 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor Description Amount Paid Check Total 2626 01/29/2015 000283 INSTATAX (IRS) FEDERAL INCOME TAXES PAYMENT 83,951.93 83,951.93 2627 01/29/2015 000444 INSTATAX (EDD) STATE TAXES PAYMENT 23,410.03 23,410.03 2630 01/29/2015 000246 PERS (EMPLOYEES' PERS RETIREMENT PAYMENT 40,447.14 40,447.14 RETIREMENT) 169018 02/05/2015 004973 ABACHERLI, LINDI TCSD instructor earnings 490.00 490.00 169019 02/05/2015 016764 ABM BUILDING SERVICES, LLC hvac repair srvcs: crc 741.58 741.58 169020 02/05/2015 004229 ACTION APPLIANCE INC repair of dryer of sta. 73 24.46 24.46 169021 02/05/2015 004802 ADLERHORST INTERNATIONAL Jan 15 Police K-9 monthly training 283.34 283.34 INC 169022 02/05/2015 001916 ALBERTA WEBB ASSOCIATES p/e 12/27 Consult srvcs:csd svc levels 19,671.67 19,671.67 169023 02/05/2015 003951 ALL AMERICAN ASPHALT asphalt products:street maint citywide 419.01 419.01 169024 02/05/2015 004422 AMERICAN BATTERY SIGNAL BATTERIES: PW TRAFFIC 529.85 CORPORATION 169025 02/05/2015 004240 AMERICAN FORENSIC NURSES (AFN) 169026 02/05/2015 001947 AMERIGAS 169027 02/05/2015 013950 AQUA CHILL OF SAN DIEGO 169028 02/05/2015 008314 AQUATIC DESIGN GROUP 169029 02/05/2015 004307 ARCH CHEMICALS, INC. SIGNAL BATTERIES: PW TRAFFIC SIGNAL BATTERIES: PW TRAFFIC SIGNAL BATTERIES: PW TRAFFIC Batteries for fire vehicle: Sta 84 1,147.75 50.51 1,101.07 591.20 Phlebotomy srvcs:temecula police 466.18 3,420.38 Phlebotomy srvcs:temecula police 508.56 Phlebotomy srvcs:temecula police 1,248.00 2,222.74 Propane fuel for city vehicle 60.01 60.01 Jan water system svcs: police dept 27.00 27.00 DESIGN CONSULTING SRVCS: CRC 2,000.00 2,000.00 POOL RM Jan water maint srvcs:Hary/Duck Pond 3,900.00 3,900.00 Pagel apChkLst Final Check List Page: 2 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169030 02/05/2015 017149 B G P RECREATION, INC. Description TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 169031 02/05/2015 017621 BALES, BRIAN Refund:sec dep:Conference CenterA/B Amount Paid Check Total 1,512.00 1,512.00 3,402.00 6,426.00 100.00 100.00 169032 02/05/2015 006254 BALLET FOLKLORICO TCSD Instructor Earnings 140.00 TCSD Instructor Earnings 112.00 252.00 169033 02/05/2015 016548 BERACAH FAITH MINISTRIES Refund:sec dep:Conference CenterA/B 150.00 150.00 INT'L 169034 02/05/2015 017623 BUULY, HANH Refund:Lost materials returned to 30.79 30.79 169035 02/05/2015 001035 C R & R INC Jul -Dec '14 trash hauling services 3,306,799.44 3,306,799.44 169036 02/05/2015 004248 CALIF DEPT OF DOJ alcohol analysis:temecula police 1,015.00 1,015.00 JUSTICE-ACCTING 169037 02/05/2015 004971 CANON FINANCIAL SERVICES, Feb 15 Copier lease: Civic Center 3,004.54 3,004.54 INC 169038 02/05/2015 004462 CDW, LLC MISC SUPPLIES:INFO TECH 222.22 Adobe sw renewal:info tech 999.08 1,221.30 169039 02/05/2015 017392 CLS CONSTRUCTION p/e 01/15 citywide concrete repairs: cip 23,566.02 23,566.02 169040 02/05/2015 000442 COMPUTER ALERT SYSTEMS security alarm srvc: pbsp electrical rm 75.00 75.00 169041 02/05/2015 002945 CONSOLIDATED ELECTRICAL misc electrical supplies: var park sites 82.08 DIST. misc electrical supplies: var park sites 19.44 101.52 169042 02/05/2015 013379 COSSOU, CELINE TCSD Instructor Earnings 283.50 TCSD Instructor Earnings 73.50 357.00 169043 02/05/2015 010650 CRAFTSMEN PLUMBING & plumbing svc:crc 165.00 HVAC INC FACILITY MAINTENANCE: STA92 1,256.37 1,421.37 169044 02/05/2015 004382 DEKRA LITE INC Holiday Lighting & Decor:Year 1 of 5 17,504.79 17,504.79 169045 02/05/2015 011027 DEL RIO ENTERPRISE INC. storm:st repairs:butterfield stage road 5,975.00 5,975.00 169046 02/05/2015 017620 DESTINATION RACES, INC. Refund:sec dep:Conference CenterA/B 150.00 150.00 Paget apChkLst Final Check List Page: 3 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169047 02/05/2015 003945 DIAMOND ENVIRONMENTAL SRVCS 169048 02/05/2015 004192 DOWNS ENERGY FUEL& LUBRICANTS Description Amount Paid Check Total Jan portable restroom rentals:Vail Ranch 52.80 Jan portable restroom rentals:veterans Jan portable restroom rentals:Lng Cnyn Jan portable restroom rentals:riverton 52.80 52.80 52.80 Fuel for City vehicles: police dept 68.38 Fuel for City vehicles: pw traffic Fuel for City vehicles: pw maint Fuel for City vehicles: pw partks Fuel for City vehicles: tcsd Fuel for City vehicles: bldg Fuel for City vehicles: code enforcement 169049 02/05/2015 001669 DUNN EDWARDS misc paint supplies:history museum CORPORATION 169050 02/05/2015 011202 EMH SPORTS USA, INC 169051 02/05/2015 011292 ENVI RONMENTAL SCIENCE ASSOC. 169052 02/05/2015 002939 ENVIRONMENTAL SYSTEMS RESEARCH 169053 02/05/2015 015330 FAIR HOUSING COUNCIL 169054 02/05/2015 000165 FEDERAL EXPRESS INC 169055 02/05/2015 000206 FEDEX KINKOS INC 169056 02/05/2015 017617 FERNANDEZ, DAVID 169057 02/05/2015 017618 FERNANDEZ, RONALD 169058 02/05/2015 016184 FUN EXPRESS, LLC 169059 02/05/2015 010326 G E MOBILE WATER, INC 169060 02/05/2015 013076 GAUDET, YVONNE M. TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 191.33 646.18 704.16 296.99 118.56 65.26 211.20 2,090.86 231.50 231.50 402.50 425.60 175.00 1,003.10 NOV SUPPLEMENTAL EIR:TEM VALLEY 2,855.54 HOSPITAL DEC SUPPLEMENTAL El R:TEM VALLEY F 8,354.96 11,210.50 Software renewal: GIS 18,052.05 18,052.05 Dec 14 Fair housing srvcs:cdbg funding 1,236.82 1,236.82 01/13 & 01/14 Express mail services 58.29 58.29 Stationery paper/misc supplies: cip 114.66 114.66 Refund:Temecula Rod Run Car Entry 15.00 15.00 Refund:Temecula Rod Run Car Entry 15.00 15.00 Supplies:CRC classes & activities 45.95 45.95 WATER FILTRATION SUPPLIES: STA 73 89.92 89.92 TCSD instructor earnings 672.00 672.00 Page3 apChkLst Final Check List 02/05/2015 9:38:38AM CITY OF TEMECULA Page: 4 Bank : union UNION BANK Check # Date Vendor 169061 02/05/2015 011376 GENEVA SCIENTIFIC INC 169062 02/05/2015 000177 GLENNIES OFFICE PRODUCTS INC 169063 02/05/2015 017624 GLOBAL RECORDINGS NETWORK 169064 02/05/2015 016552 GONZALES, MARK ALLEN 169065 02/05/2015 003592 GRANITE CONSTRUCTION COMPANY 169066 02/05/2015 015451 GREATAMERICAFINANCIAL SVCS 169067 02/05/2015 001135 HEALTHPOINTE MEDICAL GROUP INC 169068 02/05/2015 011228 INLAND PLANNING AND DESIGN INC 169069 02/05/2015 017400 IVL CONTRACTORS, INC. 169070 02/05/2015 003046 KF R O G 95.1 FM RADIO 169071 02/05/2015 017118 KRACH, BREE B. 169072 02/05/2015 017629 KUBITZ, ALAN 169073 02/05/2015 007188 LAERDAL MEDICAL CORP. 169074 02/05/2015 014631 LASD VOLUNTEER ASSOCIATION 169075 02/05/2015 004412 LEANDER, KERRY D. 169076 02/05/2015 005569 LEARNING FOR LIFE (Continued) Description information boxes: duck pond DEC 14 MISC OFFICE SUPPLIES: FIRE DEPT Refund:sec dep:Conference CenterA/B Instructor earnings payment Retention Release: Main St/Murrieta COPIER LEASE: LIBRARY XXX4679 Copier lease: central svcs/TVE2 xxx3564 copier lease: central svcs XXX5744 copier lease: central svcs XXX7596 Pre-employment drug screenings:HR Dec 14 dsgn guidelines: uptown jeff p/e 12/31 Install Pauba Rd. sidewalks Advertising:Winterfest 2014 AWARDS/PLAQUES:TCSD AWARDS/PLAQUES:TCSD Plaques:Fire Explorer Post Pgrm refund: citation dismissal CPR Supplies: Medics law enf vol cf 2/21 (7) attendees TCSD instructor earnings TCSD instructor earnings Amount Paid Check Total 1,509.94 955.58 150.00 270.00 275,321.92 788.41 1,341.70 520.09 289.44 25.00 2,600.00 54,760.14 465.00 77.76 43.20 96.01 330.00 1,755.67 175.00 175.00 450.80 1,509.94 955.58 150.00 270.00 275,321.92 2,939.64 25.00 2,600.00 54,760.14 465.00 216.97 330.00 1,755.67 175.00 625.80 Advisor fees for fire explorer prgm 432.00 432.00 Page:4 apChkLst Final Check List Page: 5 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169077 02/05/2015 013982 MCI COMM SERVICE Description Amount Paid Check Total Jan xxx-0346 general usage 31.09 Jan xxx-0714 gen usage:PD mall alarm 169078 02/05/2015 017628 MAJJAAN AUTO SALE INC refund: violation dismissal 169079 02/05/2015 017622 MASON, BRENDA Refund:sec dep:Conference CenterA/B 169080 02/05/2015 017427 MATCHETT, VIVIAN TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 34.13 65.22 70.00 70.00 150.00 150.00 445.90 163.80 273.00 882.70 169081 02/05/2015 000944 MCCAIN TRAFFIC SUPPLY INC Traffic signal equipment: pw traffic 1,098.94 1,098.94 169082 02/05/2015 015259 MERCURY DISPOSAL Household Battery recycling program. 327.56 327.56 SYSTEMS, INC. 169083 02/05/2015 009541 MEYER AND ASSOCIATES Oct -Dec 14 Repair YMCA bldg: pw cip 3,790.00 3,790.00 169084 02/05/2015 009606 MGT OF AMERICA INC Oct 14 State mandate cost claim srvcs 8,018.00 8,018.00 169085 02/05/2015 012962 MILLER, MISTY TCSD Instructor Earnings 224.00 224.00 169086 02/05/2015 016445 MKB PRINTING & Printing: Fire Black and white post it 144.82 PROMOTIONAL INC 169087 02/05/2015 004040 MORAMARCO, ANTHONY, J. BUSINESS CARDS: COUNCIL MEMBERS TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings TCSD instructor earnings 216.52 361.34 448.00 577.50 112.00 168.00 1,305.50 169088 02/05/2015 017616 MULLEN, BARRY Refund:Temecula Rod Run Car Entry 15.00 15.00 169089 02/05/2015 017613 NORRIS AMUSEMENT LLC Refund:All work completed for LD14-3031 5,000.00 5,000.00 169090 02/05/2015 003964 OFFICE DEPOT BUSINESS SVS MISC OFFICE SUPPLIES:PW CIP 17.81 DIV 169091 02/05/2015 002105 OLD TOWN TIRE & SERVICE MISC OFFICE SUPPLIES:HR misc office supplies:Fire Stn 84 VEHICLE MAINTENANCE:FIRE A15 VEHICLE MAINTENANCE:MEDICS VEH REPAIRS & MAI NT: PW STREET MAI VEH MAI NT REPAIRS:PARKS/FACILITIES VEH REPAIRS & MAINT:PW STREET MAI VEH REPAIRS & MAI NT: PW STREET MAI 23.95 18.12 739.21 674.41 950.78 353.09 297.95 185.70 59.88 3,201.14 Pages apChkLst Final Check List Page: 6 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169092 02/05/2015 012833 PC MALL GOV, INC. Description LAPTOP CART:INFO TECH Var equipment:info tech credit: item returned/info tech Amount Paid Check Total 152.29 37.74 -48.06 141.97 169093 02/05/2015 014957 PRN PRODUCTIONS settlement:comedy at the merc 1/31 386.40 386.40 169094 02/05/2015 002412 RICHARDS WATSON & Dec 2014 legal services 42,853.86 42,853.86 GERSHON 169095 02/05/2015 017619 RILEY, ROGER Refund:Temecula Rod Run Car Entry 15.00 15.00 169096 02/05/2015 000353 RIVERSIDE CO AUDITOR Dec '14 parking citation assessments 2,748.00 2,748.00 169097 02/05/2015 014027 RIVERSIDE CO ECO DEV JAN -MAR '15 STAFFING:LIBRARY 41,860.00 41,860.00 AGENCY 169098 02/05/2015 010777 RIVERSIDE CO EXECUTIVE JAN -MAR '15 ANIMAL SHELTER PMTS 36,741.18 36,741.18 OFFICE 169099 02/05/2015 001592 RIVERSIDE CO INFO EMERGENCY RADIOS:POLICE FLEET 2,602.10 2,602.10 TECHNOLOGY RENTAL 169100 02/05/2015 000406 RIVERSIDE CO SHERIFFS 11/13-12/10 law enforcement 1,576,464.37 1,576,464.37 DEPT 169101 02/05/2015 001365 RIVERSIDE COUNTY OF health permit:Rod Run 378.00 378.00 169102 02/05/2015 004822 RIVERSIDE TRANSIT AGENCY DEC '14 TRANSITAGREEMENT PMT 1,704.90 1,704.90 169103 02/05/2015 012251 ROTH, DONALD J. TCSD Instructor Earnings 63.00 63.00 169104 02/05/2015 009196 SACRAMENTO THEATRICAL SOUND/LIGHTING SUPPLIES:THEATER 81.63 81.63 LIGHTING 169105 02/05/2015 000278 SAN DIEGO UNION TRIBUNE Dec public ntc ads: planning/cip 587.52 587.52 169106 02/05/2015 009213 SHERRY BERRY MUSIC SETTLEMENT:JAZZATTHE MERC 1,085.00 1,085.00 1/29,30 169107 02/05/2015 009746 SIGNS BY TOMORROW Sign posting srvcs xx-0058: Pln 148.20 INSTALLSIGNAGE:TCC: PWCIP 2,010.50 2,158.70 169108 02/05/2015 017615 SMITH, RICHARD Refund:Temecula Rod Run Car Entry 15.00 15.00 Page6 apChkLst Final Check List Page: 7 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK Check # Date Vendor 169109 02/05/2015 000537 SO CALIF EDISON 169110 02/05/2015 001212 SO CALIF GAS COMPANY (Continued) Description Amount Paid Check Total Jan 2-18-937-3152:28314 Mercedes St 411.13 Jan 2-14-204-1615:30027 Front st rdio 38.14 Jan 2-19-171-8568:28300 Mercedes St 76.44 Jan 2-02-351-4946:41845 6th St 843.06 Jan 2-29-933-3831:43230 Bus park dr 1,597.98 Jan 2-31-912-7494:28690 Mercedes St 1,649.48 Jan 2-31-536-3481:41902 Main St 281.89 Jan 2-31-536-3655:41904 Main St 1,007.43 Jan 2-34-333-3589:41702 Main St 27.77 Jan 2-29-223-8607:42035 2nd St PED 827.50 Jan 2-35-164-3770:43487 Butterfield stg 30.60 Jan 2-35-164-3663:42335 Meadows pkwy 28.64 Jan 2-35-164-3242:44270 Meadows pkwy 29.83 Jan 2-35-164-3515:32932 Leena Way 28.64 Jan 2-29-807-1226:28077 Diaz Rd PED 26.96 Jan 2-29-807-1093:28079 Diaz Rd PED 26.51 Jan 2-29-657-2787:41638 Winchester 26.64 Jan 2-31-282-0665:27407 Diaz Rd PED 27.55 Jan 2-31-031-2616:27991 Diaz Rd PED 27.41 Jan 2-33-357-5785:44747 Redhawk pkwy 33.68 Jan 2-32-903-8293:41000 Main St 12,861.28 Jan 2-31-536-3226:28690 Mercedes 1,695.68 Jan 2-29-224-0173:32364 Overland Trl 1,587.30 Jan 2-34-624-4452:32131 S Loop rd lot 906.56 Jan 2-21-981-4720:30153 Tem pkwy tpp 25.94 Jan 2-28-331-4847:32805 Pauba Rd LS3 111.05 Jan 2-28-904-7706:32329 Overland Trl 182.23 Jan 129-535-4236-7:41000 Main St 2,605.21 Jan 133-040-7373-0:43210 Bus park dr 22.23 Jan 091-024-9300-5:30875 Rancho vista 4,352.86 Jan 101-525-0950-0:28816 Pujol St 152.42 Jan 028-025-1468-3:41375 McCabe Ct 49.06 Jan 021-725-0775-4:41845 6th St 351.12 Jan 181-383-8881-6:28314 Mercedes 232.92 Jan 196-025-0344-3:42081 Main St 282.64 24,417.32 8,048.46 169111 02/05/2015 000519 SOUTH COUNTY PEST MISC PEST CONTROL SVCS: VAR 94.00 94.00 CONTROL INC PARKS 169112 02/05/2015 005786 SPRINT Dec 26 - Jan 26 cellular usage/equip 4,823.72 CREDIT:DEC 26 -JAN 26 CELLULAR USAG -179.50 169113 02/05/2015 016262 STEVE ADAMIAK GOLF TCSD Instructor Earnings 224.00 INSTRUCTION TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings TCSD Instructor Earnings 420.00 560.00 427.00 336.00 4,644.22 1,967.00 Page:7 apChkLst Final Check List Page: 8 02/05/2015 9:38:38AM CITY OF TEMECULA Bank : union UNION BANK (Continued) Check # Date Vendor 169114 02/05/2015 001546 STRAIGHT LINE GLASS 169115 02/05/2015 015042 SULLIVAN SOLAR POWER 169116 02/05/2015 017314 SWEENEY, LAURA J. 169117 02/05/2015 013387 SWEEPING UNLIMITED INC 169118 02/05/2015 000305 TARGET BANK BUS CARD SRVCS 169119 02/05/2015 004260 TEMECULA STAMP & GRAPHICS Description replace vandalized window:pbsp Refund:sec dep:Conference CenterA/B Performance:Moderator for TVM 2/12 JAN SWEEPING SVCS:PRKG STRUCTURE MISC SUPPLIES:HARVESTON CTR Amount Paid Check Total 474.89 474.89 100.00 100.00 300.00 300.00 500.00 500.00 139.77 OFFICE SUPPLIES:CRC 81.35 OFFICE SUPPLIES:SKATE PARK 5.63 226.75 signature stamp:Fire 19.82 field verify stamp:B&S 19.98 39.80 169120 02/05/2015 000306 TEMECULA VALLEY PIPE & MISC MAINT SUPPLIES:VAR PARK SUPPLY SITES 21.32 21.32 169121 02/05/2015 003941 TEMECULA WINNELSON misc plumbing supplies:crc 146.88 146.88 COMPANY 169122 02/05/2015 010276 TIME WARNER CABLE Feb high speed internet:Civic Center 4,187.45 4,187.45 169123 02/05/2015 016796 TIME WARNER CABLE MEDIA Advertising:Winterfest 2014 2,054.00 2,054.00 169124 02/05/2015 002702 U S POSTAL SERVICE Aug '14 Postage meter deposit 2,370.74 2,370.74 169125 02/05/2015 002702 U S POSTAL SERVICE Sep '14 Postage meter deposit 2,138.82 169126 02/05/2015 002110 UNITED RENTALS NORTH AMERICA 169127 02/05/2015 017579 US HEALTHWORKS MEDICAL GROUP July '14 Postage meter deposit 2,335.99 4,474.81 MISC EQUIP RENTALS:PW STREET 34.43 MAINT misc equip rentals:pw parks/Idscp div 36.05 70.48 PRE-EMPLOYMENT DRUG SCREENINGS:HR PRE-EMPLOYMENT DRUG SCREENINGS 169128 02/05/2015 016094 VAVRINEK, TRINE, DAY & CO AUDIT SVCS: FINANCE LLP 169129 02/05/2015 004261 VERIZON 169130 02/05/2015 014486 VERIZON WIRELESS 99.00 80.00 5,155.00 179.00 5,155.00 Jan xxx-2886 gen usage:harveston ctr 126.68 Jan xxx-5072 general usage 2,073.10 2,199.78 01/16-02/15 BROADBAND 2,840.46 2,840.46 USAGE:CITYWIDE Page8 apChkLst 02/05/2015 9:38:38AM Final Check List CITY OF TEMECULA Page: 9 Bank : union UNION BANK (Continued) Check # Date Vendor 169131 02/05/2015 013647 VICAR OPERATING, INC. 169132 02/05/2015 006248 WALKER, JESSICA 169133 02/05/2015 017614 WARD, ROBERT 169134 02/05/2015 001342 WAXIE SANITARY SUPPLY INC 169135 02/05/2015 003730 WEST COAST ARBORISTS I NC 169136 02/05/2015 008402 WESTERN RIVERSIDE COUNTY 169137 02/05/2015 017053 WOHLFORD, CHAD TYLER 169138 02/05/2015 000348 ZIGLER, GAIL 1000349 02/02/2015 017598 SIMBAHAN, LILIA 1000350 02/02/2015 017596 DILLON, LORNA 1000351 02/02/2015 017576 MATA, GILBERT 1000352 02/02/2015 017597 MCGLASSON, TERESA (TERI) 1000353 02/02/2015 017599 MUNOZ, GINA 1000354 02/02/2015 017584 NERI, KATHY Description VET CARE SVCS:POLICE K-9 UNIT TCSD Instructor Earnings TCSD Instructor Earnings Refund:Temecula Rod Run Car Entry MISC CUSTODIAL SUPPLIES:CIVIC CENTER TREE MAINT:WOODCREST COUNTRY SLOPE TREE MAINT SVCS: CROWNE HILL SLOP TREE MAI NT SVCS:VILLAGES SLOPE TREE MAINT SVCS:HARVESTON SLOPE TREE TRIMMING SVCS:RIGHT-OF-WAY T TREE TRIMMING SVCS:RIGHT-OF-WAY T DEC '14 MSHCP PAYMENT CONSULTING SVCS:COSTALLOC & USER FEE reimb:misc supplies:Mozart event Refund:CRC Multipurpose Refund:sec dep:Harveston Center MPR Refund:CRC Multipurpose:Cancld Event Refund:Pencil Shading Techniques Refund:Hourly Rental:TCC Multipurpose Refund:sec dep:TCC Multipupose Room Amount Paid Check Total 397.59 86.63 178.50 15.00 599.45 2,426.00 11,538.00 420.00 4,886.00 12,079.00 1,215.00 11,866.00 5,100.00 535.04 125.00 200.00 575.10 90.00 30.00 200.00 Grand total for UNION BANK: 397.59 265.13 15.00 599.45 32,564.00 11,866.00 5,100.00 535.04 125.00 200.00 575.10 90.00 30.00 200.00 5,778,329.15 Page9 apChkLst Final Check List 02/05/2015 9:38:38AM CITY OF TEMECULA Page: 10 130 checks in this report. Grand Total All Checks: 5,778,329.15 Pagel 0 Item No. 4 Approvals City Attorney Finance Director City Manager Szer— CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: February 24, 2015 SUBJECT: Approve Fiscal Year 2014-15 Mid -Year Budget Adjustments PREPARED BY: Jennifer Hennessy, Finance Director RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET BACKGROUND: In accordance with Budget Policy II.B.- Interim Reporting, City staff conducted a comprehensive Mid -Year review of its Annual Operating Budget. The purpose of the review is to analyze revenue and expenditure trends to identify variances from the Adopted Budget and ensure that the City maintains a healthy fiscal position. The Mid -Year Budget includes a review of all City funds. The requested adjustments are reflected in the attached exhibits, and are summarized below. • Exhibit A — General Fund FY2014-15 Mid -Year Budget • Exhibit B — Special Revenue Funds FY2014-15 Mid -Year Budget • Exhibit C — Internal Service Funds FY2014-15 Mid -Year Budget • Exhibit D — Schedule of Authorized Positions GENERAL FUND: Revenues: The Mid -Year Budget adjustments reflect a $3,220,943 increase to General Fund Operating Revenues. This 5.2% increase is due primarily to favorable Sales Tax and Property Tax receipts which are exceeding original projections. The table below summarizes the Mid -Year revenue adjustments: General Fund FY 14-15 Budget FY 14-15 Proposed Mid -Year Adjustment % Increase/ (Decrease) Prior Year Contractual Obligations Property Tax Sales and Use Tax Franchise Fees Transient Occupancy Tax Special Tax (Measure C) Intergovernmental Revenues Operating Transfers In Other Revenue $6,332,015 $29,273,980 $3,736,896 $2,766,390 $1,861,767 $6,560,736 $2,973,923 $8,472,202 $163,295 $6,776,432 $31,349,859 $3,736,896 $2,976,305 $1,867,639 $6,769,185 $3,185,353 $8,373,888 $163, 295 $444,417 $2,075,879 $0 $209,915 $5,872 $208,449 $211,430 -$98,314 100.0% 7.0% 7.1% 0.0% 7.6% 0.3% 3.2% 7.1% -1.2% Total General Fund Revenue $61,977,909 $65,198,852 $3,220,943 5.2% Property Tax is projected to increase 7% over the Adopted Budget due to higher property valuations recorded by Riverside County Assessor's Office. Much of the growth is from the recapture of property tax that had been decreased during the recession, as part of the mandatory Proposition 8 reductions. In addition, the Mid -Year projection includes an estimated $150,000 in residual tax increment coming to the General Fund as a result of the dissolution of the former Redevelopment Agency. Sales Tax is increasing due to a combination of double-digit growth in the Autos and Construction sectors of the economy combined with better than anticipated revenue from one of the City's major Sales Tax contributors who had been budgeted conservatively due to concerns regarding a potential corporate restructure. Transient Occupancy Tax trends have been very favorable, as the economy improves and visitors have more disposable income. Local hotel and motels are reporting higher room rates and occupancy rates, leading to and increased projection in TOT of $209,915. Special Tax (Measure C) is showing a slight increase over the Adopted Budget. Special Tax is assessed on dwelling units, through the Property Tax assessment process. New dwellings are added to the tax roll several months after they are built. Intergovernmental Revenues include the Property Tax in lieu of Vehicle License Fees (VLF), which is based on assessed valuation for the City. As Property Tax revenues increase, Intergovernmental Revenues will also increase. The rate of growth may vary, however, because the Property Tax in lieu of VLF growth includes the parcels within the former Redevelopment Agency. Operating Transfers In reflects the amount of Gas Tax funds being transferred to the General Fund to offset the costs of maintaining the City's streets and roads. Gas Tax funds are projected to come in higher than originally anticipated. Projections for this tax are provided by the State of California. Other Revenue is declining primarily due to fewer citations issued for Vehicle Code Fines, as a result of a vacant Police position. Appropriations: The Mid -Year Budget adjustments reflect an increase of $2,126,395 in Operating Expenditures. With the favorable revenue forecast noted above, Staff recommends appropriating $1.5 million towards the Pavement Management Program and, as resources become available, begin reflecting this program as part of the General Fund Operating Expenditures. At its meeting on January 13, 2015, the City Council approved a 3.5% general salary increase for all represented, confidential, mid -manager and executive employees. The Citywide cost of this increase is $288,666 of which $60,119 is offset by salary savings, and is included in the Mid -Year Budget adjustment for each respective department. The General Fund adjustment for this wage increase is $163,260. Total Mid -Year Operating Budget appropriations are requested as follows: General Fund Expenditures - Current Budget $61,848,596 Mid -Year Adjustments: Pavement Management Program Fire Services Suppression Contract (CalFire COLA) Fire Services Prevention Contract (County COLA) Salaries & Benefits (3.5% COLA) Economic Development - City Promotional Program Human Resources - Classification & Efficiency Study Bldg & Safety - Consultant Services (offset by Revenue) Land Development - Project Part Time (offset by Revenue) General Fund Contribution to TCSD Miscellaneous Department Adjustments Total Mid -Year Adjustments Amount $1,500,000 $240,040 $42,912 $163,260 $35,000 $20,000 $60,000 $60,080 $161,760 -$156,657 $2,126,395 General Fund Expenditures - Mid -Year Budget $63,974,991 The City contracts with Riverside County to provide Fire Suppression and Prevention services, and was recently notified of an increase in the contract rate due to cost of living adjustments negotiated for Fire personnel. The Fiscal Year 2014-15 impact of this rate increase is estimated at $282,952. The Economic Development department is requesting an appropriation of $35,000 to fund a retail attraction marketing study. The Human Resources department is requesting an additional $20,000 to complete the Classification and Efficiency Study to meet the City's contractual obligations with the represented bargaining unit. The Building and Safety and Land Development departments are requesting an additional $120,080 to fund consulting services and additional hours for a Project employee dedicated to the Altair Development Project. Both requests are fully paid by the developer and are offset by increased revenue. The contribution to TCSD is proposed to increase by $161,760 for Fiscal Year 2014.15. This increased contribution is needed to cover TCSD adjustments including: (1) $106,042 to cover reduced Contract Class revenue in TCSD as a result of challenges in venue availability, plus TCSD requested Mid -Year appropriations, (2) $24,262 for increase maintenance costs, (3) $31,456 for increased costs associated with the Temecula Public Library. FY2014-15 Mid -Year Adjustments - Special Revenue Funds Revenue Expenditures Inc/(Decr) Increase Decrease Comments Fund 100 -Gas Tax $388,381 $211,430 $0 Additional Revenue Fund 135- Business Incubator Resource $0 $6,183 $0 Transfer from General Fund Fund 140- Community Development Block Grant (CDBG) $0 $1,712 ($1,712) 3.5% COLA, offset by Transfer to CIP Fund 145- Temecula Energy Efficiency Asset Management (TE $0 $0 $0 Fund 150- AB 2766 Motor Vehicle Subvention $0 $0 $0 Fund 160- Supplemental Law Enforcement Services $0 $0 $0 Fund 161- Larry Robinson Reward $0 $0 $0 Fund 165- Affordable Housing $0 $5,638 $0 Increase due to 3.5% COLA Fund 170- Measure A $85,338 $0 $0 Additional Revenue Fund 395- Financing Lease 2001 & 2008 COPS $0 $0 $0 Several departments are reflecting reductions in their Operating Budget due to salary savings achieved from vacant positions, as well as lower than anticipated fees related to National Pollution Discharge Elimination System (NPDES). SPECIAL REVENUE FUNDS: The City maintains ten separate Special Revenue Funds. Activities in these funds are legally required to be accounted for in separate and distinct funds. Below is a summary of the Mid -Year requests for each Special Revenue Fund. Total Requests - Special Revenue Funds $473,719 $224,963 ($1,712) INTERNAL SERVICE FUNDS: The City has seven Internal Service Funds, used to account for services provided internally between departments. Below is a summary of the Mid -Year requests for each Internal Service Fund. FY2014-15 Mid -Year Adjustments - Internal Service Funds Revenue Expenditures Comments Inc/(Decr) Increase Decrease Fund 300 - Insurance $1,848 $171,292 $0 3.5% COLA, Legal Costs Fund 305 - Workers' Compensation $0 $10,000 $0 Legal Costs Fund 310- Vehicles and Equipment $0 $0 $0 Fund 320 - Information Technology $31,737 $31,737 ($23,510) 3.5% COLA, Compensated Absences, Adj to transfer Fund 325- Technology Replacement ($23,510) $0 $0 Adjustment to beginning balance Fund 330 - Support Services $25,675 $25,675 $0 3.5% COLA, Compensated Absences Fund 340 - Facilities $11,363 $61,363 $0 $50k for new roof at TVE2, 3.5% COLA, Overtime otal Requests - Internal Service Funds $47,113 $300,067 ($23,510) SCHEDULE OF AUTHORIZED POSITIONS The total authorized positions for the City is 158. The Mid -Year Budget reflects the addition of two positions, offset by the elimination of two vacant positions. The vacant CIP Specialist position within Public Works has been eliminated to offset the addition of a Community Development Technician. Formerly, this position was filled by a Project Planning Technician II employee, however due to the demands of this position and the recent turnover in Project employees, Staff recommends converting this position to a full-time benefitted position. This position is funded equally by Planning, Building and Safety and Land Development. With the recent promotion of the Fire Department's Senior Office Specialist, it is request that this vacant position be upgraded to a Community Development Technician position. The additional cost of this upgrade is reflected in the Fire Department's Mid -Year requests, and is offset by corresponding reductions in various Operating line item budgets. FISCAL IMPACT: The proposed Mid -Year adjustments will result in an increase of $888,365 to the General Fund Ending Fund Balance; a net increase of $473,719 in revenue and an increase of $223,251 in net appropriations for the Special Revenue Funds; and an increase of $47,113 in revenue and a net increase of $276,557 in appropriations for the Internal Service Funds. ATTACHMENTS: 1. Resolution — Mid -Year Budget Amendment 2. Exhibit A — General Fund FY2014-15 Mid -Year Budget 3. Exhibit B — Special Revenue Funds FY2014-15 Mid -Year Budget 4. Exhibit C — Internal Service Funds FY2014-15 Mid -Year Budget 5. Exhibit D — Schedule of Authorized Positions RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGET THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The purpose of this review is to conduct an analysis of revenues and expenditures to ensure that the City maintains a prudent and healthy fiscal position. Section 2. That each year a mid -year review is conducted of City operating budgets. Section 3. That the mid -year review has been completed and the recommended adjustments are reflected in the attached schedules for the City's General Fund, Special Revenue, and Internal Services Funds. Section 4. That the Fiscal Year 2014-15 General Fund Annual Operating Budget is hereby amended in accordance with the attached Exhibit A, General Fund Fiscal Year 2014-15 Mid -Year Budget. Section 5. That the Fiscal Year 2014-15 Special Revenue Funds Annual Operating Budgets are hereby amended in accordance with the attached Exhibit B, Special Revenue Funds Fiscal Year 2014-15 Mid -Year Budget. Section 6. That the Fiscal Year 2014-15 Internal Services Funds Annual Operating Budgets are hereby amended in accordance with the attached Exhibit C, Internal Services Funds Fiscal Year 2014-15 Mid -Year Budget. Section 7. The City Clerk shall certify adoption of the resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day February of, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of February, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk . nt Hvort o! Svuti�ern i,al�iwn�o Wine Country Exhibit A General Fund FY2014-15 Mid -Year Budget Fund: 001 GENERAL FUND Description Prior Year Contractual Obligations City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) 163,295 163,295 0.00% Revenues by Category Taxes and Franchises 43,720,821 43,971,048 16,482,751 46,707,131 2,736,083 6.22% Licenses, Permits and Service Charges 4,768,425 4,794,625 1,780,320 4,920,155 125,530 2.62% Fines and Forfeitures 849,030 967,702 298,214 761,641 (206,061) -21.29% Use of Money and Property 78,288 144,717 (23,705) 67,899 (76,818) -53.08% Intergovernmental Revenues 6,339,505 6,560,736 43,558 6,769,185 208,449 3.18% Reimbursements 2,709,611 2,412,653 1,007,238 2,455,231 42,578 1.76% Operating Transfers In 3,042,842 2,973,923 1,428,457 3,185,353 211,430 7.11% Miscellaneous Revenue 153,362 152,505 166,363 168,962 16,457 10.79% Total Operating Revenues 61,661,884 61,977,909 21,183,196 65,198,852 3,220,943 5.20% Expenditures by Department City Council 459,612 448,151 209,103 452,410 4,259 0.95% Community Support 92,123 101,000 57,435 101,000 0.00% City Manager 1,470,546 1,187,853 546,789 1,199,604 11,751 0.99% Economic Development 1,031,267 1,028,248 535,612 1,073,452 45,204 4.40% City Clerk 942,037 1,118,125 443,975 1,121,597 3,472 0.31% City Attorney 476,695 741,300 370,651 741,300 - 0.00% Finance 2,159,545 2,338,285 1,015,568 2,295,237 (43,048) -1.84% Human Resources 491,084 706,375 330,808 748,743 42,368 6.00% Planning 2,004,646 2,002,839 920,545 2,018,552 15,713 0.78% Building & Safety 1,750,027 2,340,467 1,060,532 2,416,946 76,479 3.27% Land Development 1,157,167 1,295,963 624,429 1,400,261 104,298 8.05% Public Works 4,455,184 5,273,774 1,992,042 5,214,815 (58,959) -1.12% CIP Admin 2,143,611 2,150,153 983,404 2,116,445 (33,708) -1.57% Parks Maintenance 3,700,236 3,747,648 1,772,984 3,742,322 (5,326) -0.14% Police 22,604,887 23,881,338 11,906,013 23,887,777 6,439 0.03% Fire 5,042,325 5,169,589 2,527,011 5,460,132 290,543 5.62% Animal Control 476,022 464,491 319,205 464,491 - 0.00% Non Departmental: Property Tax Admin 65,408 72,422 4,638 76,722 4,300 5.94% Recreation Funding 5,024,843 5,094,696 2,530,101 5,256,456 161,760 3.18% Retiree Medical Contribution 494,032 488,207 196,936 488,207 - 0.00% PERs Replacement Benefit 60,000 60,841 60,850 850 1.42% 2011 Financing Lease - 2001 & 2008 COPS 2,137,867 2,137,672 1,068,421 2,137,672 - 0.00% Pavement Management Program - - 1,500,000 1,500,000 0.00% Total Operating Expenditures 58,179,164 61,848,596 29,477,043 63,974,991 2,126,395 3.44% Excess of Revenues Over (Under) Expenditures 3,482,720 129,313 (8,293,847) 1,223,861 1,257,843 846.43% Fund Description The General Fund is the main operating fund for the City of Temecula. It is used to account for all financial resources for the City that are not restricted to a special purpose and otherwise required to be accounted for in another fund. The General fund provides the resources necessary to sustain the day- to-day activities and pays for all administrative and operating expenditures. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs\replacement_ Summaries_GFxlsx Fund: 001 GENERAL FUND Description Fund Balance, Beginning of Year Excess of Revenues Over (Under) Expenditures Operating Transfers Out / One Mercedes Benz Fee Reimbursement T.E.E.M. Fund Pavement Management Program DIF Fire Facilities City and Parks Facility Rehabilitation Theater Remediation Capital Improvement Fund Intern Fellowship Program Fund Affordable Housing Fund Business Incubator Fund 2014-15 Year to Date 2014-15 2013-14 Current Actuals Revised Actuals Budget 12/31/2014 Budget 27,621,750 25,301,101 25,301,101 25,301,101 3,482,720 129,313 (8,293,847) 1,223,861 Time Payments (231,008) (25,409) (1,919,842) Total Transfers Out / One Time Payments Fund Balance, End of Year Detail of Fund Balance Nonspendable: Inventory Prepaid Costs Deposits Committed To: Contractual Obligations Economic Uncertainty Reserve (20%) Secondary Reserve (5%) Assigned To: Capital Projects Pavement Management Theater Reconstruction City and Park Facilities Improvements Unrealized Gains Unassigned: (750,000) (2,084,175) (779,270) (13,665) (817,400) (220,000) (203,621) (646,281) (12,000) (23,307) (39,693) (220,000) (203,621) (646,281) (6,000) (16,704) (19,847) (817,400) (220,000) (203,621) (846,281) (12,000) (23,307) (45,876) City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Proposed Increase % Increase (Decrease) (Decrease) 0.00% 1,094,548 846.43% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% (200,000) 30.95% 0.00% 0.00% (6,183) 15.58% (5,803,369) (1,962,302) (1,112,453) (2,168,485) (206,183) 10.51% 25,301,101 23,468,112 15,894,801 24,356,477 888,365 3.79% 3,058 3,058 3,058 3,058 - 0.00% 1,325 1,325 1,325 - 0.00% 72,583 - - - 0.00% 0.00% 306,074 - - - 0.00% 11,635,833 12,369,719 5,895,409 12,794,998 425,279 3.44% 2,908,958 3,092,430 1,473,852 3,198,750 106,320 3.44% 0.00% 1,529,270 306,350 306,350 526,648 220,298 71.91% 1,919,842 3,780,394 3,780,394 2,009,685 (1,770,709) -46.84% 2,084,175 - - - 0.00% 750,000 700,000 700,000 470,000 (230,000) -32.86% 75,840 75,840 14,440 14,440 (61,400) -80.96% 4,015,468 3,138,996 3,719,973 5,337,574 2,198,577 70.04% 25,301,101 23,468,112 15,894,801 24,356,477 888,365 3.79% R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \replacement_ Summaries_GFxlsx . nt Hvurt o! Svut'oern i,al�iwn�a Wine Country Exhibit B Special Revenue Funds FY2014-15 Mid -Year Budget a Heart of southern Caliif n. W.ne country Fund: 100 GAS TAX FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Taxes and Franchises Gas Tax Use of Money and Property Investment Interest Total Revenues and Other Sources Expenditures by Category Operating Transfers Out - General Fund Total Expenditures and Other Financing Uses Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 3,267,123 2,629,973 1,481,107 3,018,354 388,381 14.77% 1,533 1,000 1,154 1,000 3,268,656 2,630,973 1,482,261 3,019,354 2,777,466 2,806,923 1,403,462 3,018,353 2,777,466 2,806,923 1,403,462 3,018,353 491,190 (175,950) 78,799 1,001 388,381 0.00% 14.76% 211,430 7.53% 211,430 7.53% 176,951 -100.57% 491,190 491,190 491,190 - 0.00% 491,190 315,240 569,989 492,191 176,951 56.13% Fund Description This fund was established to account for the tax per gallon on the purchase of motor vehicle fuel imposed by the State of California. A portion is allocated to the City of Temecula as specified in the California Streets and Highways Code (SHC) (Sections 2013, 2105, 2107 and 2107.5). Gas Tax monies are restricted to the repair, maintenance and upkeep of City streets and roads, and the purchase of equipment used to maintain roads. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx J ] City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments ^.. Heart of southern eariFan,a Wine Cat., Fund: 135 BUSINESS INCUBATOR RESOURCE FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) Decrease Revenues by Source Use of Money and Property Investment Interest 461 300 82 300 - 0.00% Rental Income 23,794 29,325 13,583 29,325 - 0.00% Operating Transfers In General Fund 39,693 19,847 45,876 6,183 15.58% Total Revenues and Other Sources 24,255 69,318 33,512 75,501 6,183 8.92% Expenditures by Category Operations and Maintenance 106,793 116,532 50,149 116,532 - 0.00% Total Expenditures and Other Financing Uses 106,793 Excess of Revenues Over (Under) Expenditures (82,538) Fund Balance, Beginning of Year Fund Balance, End of Year 116,532 50,149 116,532 0.00% (47,214) (16,637) (41,031) 6,183 -13.10% 123,569 41,031 41,031 41,031 - 0.00% 41,031 (6,183) 24,394 6,183 -100.00% Fund Description This fund was established to account for all activity at the City of Temecula Entrepreneur's Exchange Business Incubator (TVE2). The Business Incubator offers affordable, flexible and scalable space for startup businesses to network, collaborate and grow their business. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget \original docs\2 SRF Summaries.xlsx J ] City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments ^.. Heare of southern cariforma wme Cat., Fund: 140 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) Decrease Revenues by Source Intergovernmental Revenues Community Development Block Grant Total Revenues and Other Sources 1,357,540 866,134 58,357 866,134 - 0.00% 1,357,540 866,134 58,357 866,134 0.00% Expenditures by Category Personnel 92,696 107,437 Operations and Maintenance 71,140 123,665 Operating Transfers Out - CIP 1,193,704 635,032 Total Expenditures and Other Financing Uses 52,645 5,712 109,149 123,665 633,320 1,712 (1,712) 1.59% 0.00% -0.27% 1,357,540 866,134 58,357 866,134 0.00% Excess of Revenues Over (Under) Expenditures - - - - - 0.00% Fund Balance, Beginning of Year - - - - - 0.00% Fund Balance, End of Year - - - - - 0.00% Fund Description This fund was established to account for grants received from the U.S. Department of Housing and Urban Development (HUD). The grants are used for the redevelopment of a viable community by providing decent housing, a suitable living environment, and for expanding opportunities, principally for persons of low and moderate income. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget \original docs\2 SRF Summaries.xlsx 33 a Haan of Southern Cahforn,a Fund: 145 TEMECULA ENERGY EFFICIENCY ASSET MANAGEMENT (TEEM) FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) Decrease Revenues by Source Use of Money and Property Investment Interest 705 400 351 400 - 0.00% Reimbursements Energy Efficiency Rebates 19,322 29,600 7,531 29,600 - 0.00% Operating Transfers In General Fund 25,409 - - - 0.00% Total Revenues and Other Sources 45,436 30,000 7,882 30,000 0.00% Expenditures by Category Operations and Maintenance 0.00% Total Expenditures and Other Financing Uses 0.00% Excess of Revenues Over (Under) Expenditures 45,436 30,000 7,882 30,000 - 0.00% Fund Balance, Beginning of Year 119,729 165,165 165,165 165,165 - 0.00% Fund Balance, End of Year 165,165 195,165 173,047 195,165 - 0.00% Fund Description This fund was established to capture energy efficiency rebates and reimbursements as well as expenditure savings resulting from energy efficiency projects completed at various City facilities. Revenue collected in this fund will be utilized on future energy efficiency projects. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Hoa.t of soumoro wrfo, ,a W...e Couro, Fund: 150 AB 2766 MOTOR VEHICLE SUBVENTION FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) Decrease Revenues by Source Intergovernmental Revenues AB2766 Motor Vehicle Subvention Revenues Use of Money and Property Investment Interest Total Revenues and Other Sources Expenditures by Category Operations and Maintenance Operating Transfers Out - CIP Total Expenditures and Other Financing Uses Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 128,125 129,449 33,199 129,449 0.00% 1,747 1,000 951 1,000 - 0.00% 129,872 130,449 34,150 130,449 0.00% 33,519 37,049 19,304 37,049 - 0.00% 556,231 - 556,231 - 0.00% 33,519 593,280 19,304 593,280 0.00% 96,353 (462,831) 14,846 (462,831) 366,478 462,831 462,831 462,831 462,831 - 477,677 0.00% 0.00% 0.00% Fund Description This fund was established to account for State funds that are used to implement programs and projects that reduce air pollution from motor vehicles. This fund is used for Capital projects and to account for operational costs such as the natural gas operated Harveston Trolley, which provides free transportation within the Temecula business district. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx 33 City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments -�.r• Heart of Southern Ca4Fo,. Nene-Count, Fund: 160 SUPPLEMENTAL LAW ENFORCEMENT SERVICES (SLESF) FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) Decrease Revenues by Source intergovernmental Revenues SLESF Grant Revenue Use of Money and Property Investment Interest Total Revenues and Other Sources Expenditures by Category Operating Transfers Out - General Fund 265,337 167,000 25,000 39 265,376 167,000 265,376 Total Expenditures and Other Financing Uses 265,376 Excess of Revenues Over (Under) Expenditures 11 25,011 167,000 24,995 167,000 24,995 167,000 - 0.00% 167,000 0.00% 0.00% 167,000 - 0.00% 167,000 0.00% 16 - - 0.00% Fund Balance, Beginning of Year - - - - - 0.00% Fund Balance, End of Year - - 16 - - 0.00% Fund Description This fund was established to account for the Supplemental Law Enforcement Services grant monies from the State of California which are provided to assist Cities in delivering front line law enforcement services. These monies supplement existing services and may not be used to supplant any existing funding for law enforcement services provided by the City. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx 33 a City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Haan of Southern CaIiforn,a W..,. CaaM,y Fund: 161 LARRY ROBINSON REWARD FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) Decrease Revenues by Source Operating Transfers In General Fund - - - - - 0.00% Use of Money and Property Investment Interest 127 80 54 80 - 0.00% Total Revenues and Other Sources 127 80 54 80 0.00% Expenditures by Category Operations and Maintenance 0.00% Total Expenditures and Other Financing Uses 0.00% Excess of Revenues Over (Under) Expenditures 127 80 54 80 - 0.00% Fund Balance, Beginning of Year 25,018 Fund Balance, End of Year 25,145 25,145 25,145 25,225 25,199 25,145 - 0.00% 25,225 - 0.00% Fund Description This fund was established to account for a reward for information that leads to the capture and conviction of the person(s) responsible for the murder of Larry Robinson. The General Fund contributed $25,000 and the public can also contribute to this fund. Once the reward is due to be paid, an appropriation will be made for the original $25,000 as well as any contributions made up to that time. This fund is to remain open until such time as the reward is paid out or until March 22, 2018. If no person has been apprehended or charged with causing the death of Larry Robinson by March 22, 2018, all monies in the Fund will be returned with interest allocated to each contribution based on earning of City pooled investments, to the respective donors. Any undisbursed balance will be deposited in the City's General Fund for law enforcement or public safety purposes designated by the City Council. If one or more persons have been apprehended and charged but not yet convicted by March 22, 2018, the Fund will be retained until trial of the person(s) charged has been completed. If a conviction is not obtained, disbursements will be made as outlined above. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx 33 a City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments . Hoar of Southern Cahfornie Wine Country Fund: 165 AFFORDABLE HOUSING FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Monitoring Fees 10,032 10,032 - 10,032 - 0.00% Use of Money and Property Residual Receipt Distribution 53,481 17,579 - 17,579 - 0.00% Investment Interest 571 60 247 60 - 0.00% Loan Interest 2,559 5,434 1,161 5,434 - 0.00% Rental Income 141,351 173,000 - 173,000 - 0.00% Forgivable Loan Repayment 40,455 - 650 - 0.00% Intergovernmental Revenues Agency Trust Contributions 250,000 250,000 - 250,000 - 0.00% Reimbursements Miscellaneous Non Taxable 111 - 182 - - 0.00% Operating Transfers In General Fund 23,307 16,704 23,307 - 0.00% Total Revenues and Other Sources 498,560 479,412 18,944 479,412 0.00% Expenditures by Category Personnel 316,510 280,056 130,521 284,687 4,631 1.65% Operations and Maintenance 126,471 255,670 52,574 256,677 1,007 0.39% Total Expenditures and Other Financing Uses 442,981 535,726 183,095 541,364 5,638 1.05% Excess of Revenues Over (Under) Expenditures 55,579 Fund Balance, Beginning of Year 10,103,277 Fund Balance, End of Year 10,158,856 (56,314) (164,151) 10,158,856 10,158,856 10,102,542 9,994,705 (61,952) (5,638) 10.01% 10,158,856 - 0.00% 10,096,904 (5,638) -0.06% Detail of Fund Balance Nonspendable: Land Held for Resale 4,400,388 4,400,388 4,400,388 4,400,388 - 0.00% Notes and Loans 345,818 345,818 345,818 345,818 - 0.00% Advances to Successor Agency 5,250,954 5,250,954 5,250,954 5,250,954 - 0.00% Restricted For: Community Development Projects 161,696 105,382 (2,455) 99,744 (5,638) -5.35% 10,158,856 10,102,542 9,994,705 10,096,904 (5,638) -0.06% Fund Description The Affordable Housing fund contains the assets as well as loan and rental income which have been transferred to the City of Temecula from the former Redevelopment Agency . R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Hoa.t of soumoro wrforma Fund: 170 MEASURE A FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Use of Money and Property Investment Interest Intergovernmental Revenues Measure A Revenue Total Revenues and Other Sources Expenditures by Category Operations and Maintenance Operating Transfers Out - CIP Total Expenditures and Other Financing Uses Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 17,232 8,000 8,826 8,000 2,565,083 2,651,435 922,988 2,736,773 2,582,315 2,659,435 931,814 2,744,773 1,015,343 2,502,000 1,275,423 2,502,000 3,201,762 4,017,522 - 4,017,522 4,217,105 6,519,522 1,275,423 6,519,522 85,338 85,338 0.00% 3.22% 3.21% 0.00% 0.00% 0.00% (1,634,790) (3,860,087) (343,609) (3,774,749) 85,338 -2.21% 6,127,704 4,492,914 4,492,914 4,492,914 4,492,914 632,827 4,149,305 718,165 0.00% 85,338 13.49% Fund Description This fund was established to account for the City's allocation of the County of Riverside's additional one-half percent sales tax for transportation. These monies are restricted for use on local streets. In 2002, Measure A was extended by Riverside County voters. Measure A will continue to fund transportation improvements through 2039. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Heart of South.„ Carfo,,„a Fund: 395 2011 FINANCING LEASE 2001 & 2008 COPS 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Operating Transfers In General Fund 2,137,866 Total Revenues and Other Sources 2,137,866 Expenditures by Category Debt Service Interest Debt Service Principal Total Expenditures and Other Financing Uses 2,137, 672 1,068,421 2,137,672 1,068,421 938,866 893,672 1,199, 000 1,244,000 2,137,866 2,137,672 2,137,672 - 0.00% 2,137,672 0.00% 452,421 893,672 616,000 1,244,000 0.00% 0.00% 1,068,421 2,137,672 0.00% Excess of Revenues Over (Under) Expenditures - - - - - 0.00% Fund Balance, Beginning of Year - - - - - 0.00% Fund Balance, End of Year - - - - - 0.00% Fund Description This fund was established to account for the payment of interest and principal of the refunding of the 2001 and 2008 Certificates of Participation (COPs). The 2001 COPs were originally issued to finance the construction of the Community Recreation Center and the 2008 COPs were originally issued to finance the construction of the Civic Center. R:\Agenda Manager\2015 Meetings \02-24-15\Mid-Year Budget\original docs\2 SRF Summaries.xlsx . nt Hvort o!' outi'er'n i,al�iwn�o Wine Country Exhibit C Internal Service Funds FY2014-15 Mid -Year Budget Fund: 300 INSURANCE FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges For Services Use of Money and Property Investment Interest Total Revenues and Other Sources 883,428 961,513 577,272 963,361 2,337 1,800 (60) 1,800 885,765 963,313 577,212 965,161 1,848 0.19% 1,848 0.00% 0.19% Expenses by Category Personnel 217,628 112,554 57,946 114,403 1,849 1.64% Operations and Maintenance 1,090,486 860,922 465,237 1,030,365 169,443 19.68% Total Expenses and Other Financing Uses 1,308,114 973,476 523,183 1,144,768 171,292 17.60% Excess of Revenues Over (Under) Expenses (422,349) (10,163) 54,029 (179,607) (169,444) 1667.26% Net Position, Beginning of Year 629,085 206,736 206,736 206,736 0.00% Net Position, End of Year 206,736 196,573 260,765 27,129 (169,444) -86.20% Fund Description The Insurance Fund was established to account for the City's liability and property insurance costs. Fund Balance is a combination of both spendable and non spendable assets. These costs are allocated to each department based on the total number of Full Time Equivalent positions assigned to those departments. The City has a Self -Insured Retention (SIR) of $150,000 per incident, and strives to maintain a fund balance equal to two times the SIR. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \3 Summaries_ISFs.xlsx Fund: 305 WORKERS' COMPENSATION FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 274,402 522,554 274,402 0.00% Use of Money and Property Investment Interest 558 558 558 0.00% Total Revenues and Other Sources 274,402 523,112 274,960 558 0.20% Expenses by Category Operations and Maintenance 7,500 503 17,500 10,000 133.33% Total Expenses and Other Financing Uses 7,500 503 17,500 10,000 133.33% Excess of Revenues Over (Under) Expenses 266,902 522,609 257,460 (9,442) 0.00% Net Position, Beginning of Year 0.00% Net Position, End of Year 266,902 522,609 257,460 (9,442) 0.00% Fund Description The Workers' Compensation Fund was established in Fiscal Year 2014-15 as the City transitions to a self-insured status for Workers' Compensation liabilities. Departments are charged based on each position allocated on a Full Time Equivalent basis, with a cost assigned to each position based on job duties and potential for risk. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \3 Summaries_ISFs.xlsx Fund: 310 VEHICLES AND EQUIPMENT FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services Use of Money and Property Investment Interest Total Revenues and Other Sources 140,701 177,187 75,608 177,187 9,744 4,000 2,978 4,000 150,445 181,187 78,586 181,187 Expenses by Category Operations and Maintenance 133,811 164,715 35,869 164,715 Total Expenses and Other Financing Uses 133,811 164,715 35,869 164,715 Excess of Revenues Over (Under) Expenses 16,634 16,472 42,717 16,472 Net Position, Beginning of Year 1,876,976 1,893,610 1,893,610 1,893,610 Net Position, End of Year 1,893,610 1,910,082 1,936,327 1,910,082 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Detail of Fund Balance Nonspendable: Vehicles and Equipment 518,002 384,370 410,615 384,370 0.00% Spendable: Vehicle and Equipment Purchases 1,375,608 1,525,712 1,525,712 1,525,712 0.00% 1,893,610 1,910,082 1,936,327 1,910,082 0.00% Fund Description The Vehicles and Equipment Fund was established to account for the depreciation of vehicles and capital equipment over their estimated useful lives, and to accumulate resources for the purchase of future replacement vehicles and equipment. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on their percentage of assigned vehicles that carry a depreciable value. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \3 Summaries_ISFs.xlsx Fund: 320 INFORMATION TECHNOLOGY FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 2,463,521 2,366,602 1,811,487 2,398,339 31,737 1.34% Use of Money and Property Investment Interest 2,202 1,500 982 1,500 0.00% Operating Transfers In General Fund 0.00% Total Revenues and Other Sources 2,465,723 2,368,102 1,812,469 2,399,839 31,737 1.34% Expenses by Category Personnel 1,275,935 1,471,808 669,602 1,503,545 31,737 2.16% Operations and Maintenance 1,175,674 922,643 455,405 922,643 - 0.00% Operating Transfer Out - Technology Replacement - 1,250,020 677,962 1,226,510 (23,510) -1.88% Total Expenses and Other Financing Uses 2,451,609 3,644,471 1,802,969 3,652,698 8,227 0.23% Excess of Revenues Over (Under) Expenses 14,114 (1,276,369) 9,500 (1,252,859) 23,510 -1.84% Net Position, Beginning of Year 1,238,745 1,252,859 1,252,859 1,252,859 0.00% Net Position, End of Year 1,252,859 (23,510) 1,262,359 23,510 -100.00% Fund Description The Information Technology Fund was established to fund and account for computer and telephone system operating and maintenance expenses. It is also used to depreciate all related computer and telephone equipment over their useful lives. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on the number of workstations assigned. The Temecula Public Library facility is charged directly for all IT expenditures and personnel costs related to the facility. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \3 Summaries_ISFs.xlsx City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Fund: 325 TECHNOLOGY REPLACEMENT FUND 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 138,100 156,550 138,100 0.00% Operating Transfer In Information Technology Fund 1,250,020 677,962 1,226,510 (23,510) 0.00% Use of Money and Property Investment Interest 101 101 101 0.00% Total Revenues and Other Sources 1,388,120 834,613 1,364,711 (23,409) 0.00% Expenses by Category Operations and Maintenance 138,905 68,982 138,905 0.00% Total Expenses and Other Financing Uses 138,905 68,982 138,905 0.00% Excess of Revenues Over (Under) Expenses 1,249,215 765,631 1,225,806 (23,409) 0.00% Net Position, Beginning of Year 0.00% Net Position, End of Year 1,249,215 765,631 1,225,806 (23,409) 0.00% Fund Description The Technology Replacement Fund was established in Fiscal Year 2014-15 in order to accumulate resources for computer and telephone equipment and software to fund future equipment replacement. Fund Balance is a combination of both spendable and non spendable assets. Contributions to this fund are made by departments utilizing the assets in an amount equivalent to the estimated cost to replace the item at the end of its useful life. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs\3 Summaries_ISFs.xlsx Fund: 330 SUPPORT SERVICES FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 570,572 530,230 239,183 555,905 25,675 4.84% Use of Money and Property Investment Interest 1,872 1,100 984 1,100 0.00% Total Revenues and Other Sources 572,444 531,330 240,167 557,005 25,675 4.83% Expenses by Category Personnel 365,366 322,392 153,167 348,067 25,675 7.96% Operations and Maintenance 179,838 183,636 61,914 183,636 - 0.00% Total Expenses and Other Financing Uses 545,204 506,028 215,081 531,703 25,675 5.07% Excess of Revenues Over (Under) Expenses 27,240 25,302 25,086 25,302 Net Position, Beginning of Year 411,018 438,258 438,258 438,258 Net Position, End of Year 438,258 463,560 463,344 463,560 0.00% 0.00% 0.00% Fund Description The Support Services Fund was established as a cost center for the City's central receptionist, duplicating, printing, and mailing activities. It is also used to depreciate all related copying and mailing equipment over their useful lives, and to accumulate resources for the purchase of future equipment. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on a count of copies made in the previous fiscal year. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \3 Summaries_ISFs.xlsx Fund: 340 FACILITIES FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Projected 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Charges for Services 1,245,567 1,396,452 666,887 1,407,815 11,363 0.81% Use of Money and Property Investment Interest 1,099 700 677 700 0.00% Total Revenues and Other Sources 1,246,666 1,397,152 667,564 1,408,515 11,363 0.81% Expenses by Category Personnel 470,665 498,156 240,704 509,519 11,363 2.28% Operations and Maintenance 723,251 841,708 397,270 891,708 50,000 5.94% Total Expenses and Other Financing Uses 1,193,916 1,339,864 637,974 1,401,227 61,363 4.58% Excess of Revenues Over (Under) Expenses 52,750 57,288 29,590 7,288 (50,000) -87.28% Net Position, Beginning of Year 331,061 383,811 383,811 383,811 0.00% Net Position, End of Year 383,811 441,099 413,401 391,099 (50,000) -11.34% Fund Description The Facilities Fund was established to account for the cost of the Civic Center, Former City Hall Facility, City Maintenance Facility, Field Operations Center, and Civic Center Parking Structure operations and maintenance. Fund Balance is a combination of both spendable and non spendable assets. Departments are charged based on square footage allotted as well as full time staff equivalents assigned. R:\Agenda Manager\2015 Meetings\02-24-15\Mid-Year Budget\original docs \3 Summaries_ISFs.xlsx . nt Hvort o! Svuti�ern i,al�iwn�o Wine Country Exhibit D Schedule of Authorized Positions SCHEDULE OF AUTHORIZED POSITIONS City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 1 of 3 FY14/15 Monthly Salary Exempt/ Non- Exempt Minimum Maximum CITY COUNCIL Councilmember 5.0 860 E City Council Subtotal: 5.0 CITY MANAGER City Manager 1.0 17,917 E Assistant City Manager 1.0 12,131 17,083 E Executive Assistant 1.0 5,000 7,040 E Senior Management Analyst 1.0 6,684 9,412 E City Manager Subtotal: 4.0 ECONOMIC DEVELOPMENT Economic Development Analyst 1 3.0 5,690 8,012 E Administrative Assistant (Confidential) 1.0 3,784 5,327 NE Economic Development Subtotal: 4.0 CITY CLERK Administrative Assistant 1.0 3,784 4,843 NE City Clerk 1.0 8,968 12,627 E Office Specialist 3.0 2,855 3,653 NE Records Manager 1.0 4,943 7,004 E City Clerk Subtotal: 6.0 HUMAN RESOURCES Office Specialist (Confidential) 2.0 2,855 4,032 NE Senior Human Resources Analyst 1.0 6,051 8,521 E Fiscal Services Manager 1.0 7,466 10,514 E Human Resources Subtotal: 4.0 FINANCE Finance Director 1.0 10,709 15,079 E Administrative Assistant 1.0 3,784 4,843 NE Revenue Manager 1.0 6,684 9,412 E Senior Management Analyst 1.0 6,684 9,412 E Accountant (Confidential) 1.0 4,870 6,882 NE Accounting Assistant 1.0 3,150 4,030 NE Accounting Manager 1.0 6,684 9,412 E Accounting Specialist 2.0 3,643 4,661 NE Accounting Specialist - Payroll (Confidential) 1.0 3,643 5,126 NE Business License Spec/Cashier 1.0 3,256 4,168 NE Purchasing Coordinator 11 1.0 4,001 5,154 NE Senior Debt Analyst 1.0 6,684 9,412 E Finance Subtotal: 13.0 INFORMATION TECHNOLOGY Administrative Assistant 1.0 3,784 4,843 NE Deputy Director Information Technology 1.0 7,218 10,164 E Information Technology Administrator 2.0 6,180 8,700 E IT Specialist 1.0 5,062 6,480 NE Senior IT Specialist 4.0 5,552 7,104 NE Support Services Deputy Director Support Services 1.0 6,895 9,711 E Office Specialist - AM 0.5 2,855 3,653 NE Office Specialist - PM 0.5 2,855 3,653 NE Central Services Coordinator 1.0 3,247 4,154 NE Central Services Supervisor 1.0 3,804 4,899 NE Information Technology Subtotal: 13.0 1 of 3 SCHEDULE OF AUTHORIZED POSITIONS City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2 of 3 FY14/15 Monthly Salary Exempt/ Non- Exempt Minimum Maximum COMMUNITY DEVELOPMENT Administrative Assistant 1.0 3,784 4,843 NE Community Development Director 1.0 10,709 15,079 E Senior Management Analyst 1.0 6,684 9,412 E SARDA/CDBG Associate Planner 1.0 5,553 7,106 NE Senior Planner 1.0 7,013 9,874 E Planning Assistant Planner 1.0 4,896 6,268 NE Associate Planner 3.0 5,553 7,106 NE Community Development Tech 3.0 3,943 5,050 NE Community Development Tech - add 1.0 3,943 5,050 NE Development Proc. Coordinator 1.0 5,031 6,440 NE Senior Planner 1.0 7,013 9,874 E Building and Safety/Code Enforcement Building Inspector II 4.0 4,770 6,107 NE Building Official 1.0 8,541 12,101 E Code Enforcement Officer 2.0 4,571 5,851 NE Code Enforcement Officer II 1.0 5,029 6,437 NE Office Specialist 2.0 2,855 3,653 NE Community Development Subtotal: 25.0 PUBLIC WORKS Administrative Assistant 1.0 3,784 4,843 NE Maintenance Manager 1.0 7,638 10,466 E Public Works Director 1.0 11,142 15,687 E Land Development Associate Engineer 3.0 6,436 8,237 E Junior Engineer 1.0 4,254 5,445 NE Senior Engineer 1.0 7,588 10,684 E Senior Public Works Inspector 1.0 5,530 7,079 NE Special Projects Engineer 1.0 6,436 8,237 E Street Maintenance Lead Maintenance Worker 4.0 3,966 5,074 NE Maintenance Superintendent - PW 1.0 6,820 9,603 E Maintenance Worker 5.0 3,368 4,312 NE Traffic Engineering Assistant Engineer 1.0 5,472 7,008 NE Associate Engineer 1.0 6,436 8,237 E Senior Signal Technician 1.0 5,552 7,104 NE Signal Technician 1.0 4,705 6,024 NE Parks Maintenance Office Specialist 2.0 2,855 3,653 NE Landscape Inspector 1.0 4,019 5,141 NE Lead Maintenance Worker 2.0 3,966 49,021 NE Maintenance Worker 2.0 3,368 4,312 NE Park/Landscape Maintenance Supervisor 1.0 5,552 7,816 E Senior Landscape Inspector 1.0 4,618 5,912 NE Facility Maintenance Custodian 3.0 2,833 3,626 NE Facility Services Manager 1.0 4,820 6,173 NE Lead Maintenance Worker 2.0 3,966 5,074 NE Maintenance Superintendent - PW 1.0 6,820 9,603 E Maintenance Worker 2.0 3,368 4,312 NE 2 of 3 SCHEDULE OF AUTHORIZED POSITIONS City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments One Office Specialist and one Recreation Supervisor position are currently unfunded. The positions are associated with the former YMCA facility and will remain unfunded until the facility has been remediated and is ready for operation. 3 of 3 Totals: FY14/15 Monthly Salary Exempt/ Non- Exempt Minimum Maximum CIP Administration 4.0 Economic Development 4.0 City Clerk Assistant Engineer 6.0 1.0 5,472 7,008 NE Associate Engineer 13.0 3.0 6,436 8,237 E Construction Manager 25.0 1.0 6,549 8,668 E Senior Management Analyst 3.0 1.0 6,684 9,412 E Office Specialist 158.0 1.0 2,855 3,653 NE Principal Engineer 1.0 8,643 12,170 E Public Works Inspector 1.0 4,810 6,156 NE Senior CIP Specialist eliminate 441 4,618 5,912 NE Senior Engineer 2.0 7,588 10,684 E Senior Office Specialist 1.0 3,256 4,168 NE Senior Public Works Inspector 2.0 5,530 7,079 NE Public Works Subtotal: 56.0 FIRE Administrative Assistant 1.0 3,784 4,843 NE Building Inspector II 1.0 4,770 6,107 NE Community Development Tech - add 1 3,943 5,050 h Scnior Office Specialist eliminate 4-9 3,256 4,168 #E Fire Subtotal: 3.0 COMMUNITY SERVICES Administrative Assistant 1.0 3,784 4,843 NE Aquatics Supervisor 1.0 4,690 6,002 NE Community Services Director 1.0 10,709 15,079 E Museum Services Manager 1.0 4,820 6,173 NE Office Specialist * 3.0 2,855 3,653 NE Park Ranger 2.0 4,063 5,202 NE Patron Services Coordinator 1.0 4,019 5,141 NE Recreation Coordinator 1.0 4,019 5,141 NE Recreation Superintendent 1.0 7,197 10,137 E Recreation Supervisor * 7.0 4,690 6,002 NE Senior Management Analyst 1.0 6,684 9,412 E Senior Recreation Coordinator 2.0 4,212 5,391 NE Theater Manager 1.0 5,814 8,186 E Theater Technical Coordinator 1.0 4,019 5,141 NE Theater Technical Supervisor 1.0 4,212 5,391 NE Community Services Subtotal: 25.0 One Office Specialist and one Recreation Supervisor position are currently unfunded. The positions are associated with the former YMCA facility and will remain unfunded until the facility has been remediated and is ready for operation. 3 of 3 Totals: City Council 5.0 City Manager 4.0 Economic Development 4.0 City Clerk 6.0 Human Resources 4.0 Finance 13.0 Information Technology 13.0 Community Development 25.0 Public Works 56.0 Fire 3.0 Community Services 25.0 Total of Authorized Positions: 158.0 One Office Specialist and one Recreation Supervisor position are currently unfunded. The positions are associated with the former YMCA facility and will remain unfunded until the facility has been remediated and is ready for operation. 3 of 3 Item No. 5 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Randi Johl-Olson, City Clerk DATE: February 24, 2015 SUBJECT: Adopt Resolution Approving Revisions to the Established Citywide Record Retention Schedule PREPARED BY: Gwyn Flores, Records Manager RECOMMENDATION: That the City Council adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING REVISIONS TO THE ESTABLISHED CITYWIDE RECORD RETENTION SCHEDULE AND REPEALING RESOLUTION NO. 07-02 BACKGROUND: The Records Management Program for the City of Temecula is based on state and federal laws and agency guidelines governing public records. The Records Retention Schedule is a key element in effectively administering the records management program. The objective of the records program and retention schedule is to administer and preserve records vital to the operation of the City of Temecula and to legally dispose of records that have served their usefulness. Program components include the retention schedule, records destruction, technology storage and retrieval, and related policies and procedures The retention schedule contains a listing of all records produced and maintained by the City. The proposed revisions to the records retention schedule are based upon a survey of city departments conducted through individual and group meetings with records representatives from the various departments. Revisions reflect changes in records ownership, operational needs and changes in applicable records management law. The revisions have been reviewed and approved by the City Attorney's Office. City records are assessable and managed effectively through the Records Management Program. The Retention Schedule is a living, breathing document which changes based on the operational needs of the City. Periodic revisions to the Retention Schedule ensure the ongoing records management needs of the City will continue to be addressed. FISCAL IMPACT: The costs associated with the program are contained in the annual operating budget for the City Clerk Department. ATTACHMENTS: 1. Description of Modifications 2. Resolution 3. Revised Retention Schedule CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 100 GENERAL ADMINISTRATIVE FILES 100-01 Mission Statement HR Y P GC 34090 Keep originals for historical purposes Permanent 100-02 Policies and Procedures (City Wide) HR Y P GC 34090 Keep originals for historical purposes Permanent 101 CORRESPONDENCE CONTROL FILES 101-01 Chronological Files ALL N C + 2 GC 34090 2011 and prior 101-02 Mail Log ALL N C + 2 GC 34090 2011 and prior 101-03 Telephone Record Books ALL N C + 2 GC 34090 2011 and prior 101-04 Suspense Files ALL N C + 2 GC 34090 2011 and prior 101-05 Mailing Requests ALL N C + 2 GC 34090 2011 and prior 200 PLANNING, BUDGET & PROGRAMMING FILES 201 EMERGENCY PLANNING FILES 201-01 Emergency Planning Files HR, IT Y P US + 2 GC34090 Until Superseded + 2 201-02 Emergency Reporting Files HR Y P GC 34090 Permanent 201-03 Civil Disturbance & Riot Files HR Y P GC 34090 Permanent 201-04 Disaster Reporting Files HR Y P GC 34090 Permanent 201-05 Civil Defense/Terrorism Planning Files HR Y P GC 34090 Permanent 201-06 Emergency Communications Files (Includes 911) HR Y P GC 6254 Permanent 201-07 Community Resources HR N US GC 6254 Permanent 201-08 Emergency Management Training HR Y P GC 6254 Permanent 202 ORGANIZATION PLANNING FILES 202-01 Organization Planning (City of Temecula) HR Y C + 2 GC 34090 See 504-06 for Charts 2011 and prior 203 CITY PLANNING FILES 203-01 Tentative Map Files/Tentative Tract Maps PLG, PW Y P GC 34090; H & S 19850; Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 1 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 4003; GC 4004 203-02 Tentative Parcel Map Files PLG, PW Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-03 Zone Change Files PLG Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-04 Variance Files PLG Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-07 Temporary Use Permit CSD, PLG, PW N C + 2 GC 34090d 2011 and prior 203-08 Conditional Use Permit Files PLG, PW Y P GC 34090 H & S 19850; GC 4003; GC 4004 Permanent 203-10 Modifications (includes minor, major, review) Was Administrative Development Plan PLG N Y P GC 34090 H & S 19850; GC 4003; GC 4004 Permanent 203-11 General Plan/Development Code and Amendments PLG Y P GC 34090 Permanent 203-12 Lot Line Adjustment CC, PLG,PW Y P GC 34090 Permanent 203-13 Environmental Initial Study, Environmental Impact Report and Environmental Assessments PLG Y P GC 34090 Permanent 203-15 Comprehensive Sign Program PLG Y P GC 34090 Permanent 203-16 Temporary Signs PLG N C + 2 GC 34090d 2011 and prior 203-17 Sign Permit PLG Y P GC 34090 Permanent 203-19 Parcel Merger CC, PLG, PW Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 2 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 203-20 Home Occupation Permit PLG Y P GC 34090 Permanent 203-21 Specific Plans/Specific Plan Amendments Was Planned Specific Plan PLG Y P GC 34090 Permanent 203-22 Certificate of Compliance CC, PLG, PW Y P GC 34090 Permanent 203-23 Waivers of Final Map PLG Y P GC 34090 Permanent 203-24 Development Plans PLG, PW Y P GC 34090 Permanent 203-25 Second Unit Permit PLG Y P GC 34090 Permanent 203-28 Development Agreements PLG Y P GC 34090 Permanent 203-31 Landscape Agreements/Bonds/Plans PLG Y P GC 34090 Permanent 203-32 Appeals PLG N C +2 GC 34090 2011 and prior 203-35 Massage Establishment/Technician PLG N P GC 34090 Permanent 203-36 Findings of Public Convenience or Necessity PLG Y P GC 34090 Permanent 203-37 Development Impact Fee Reduction PLG Y P GC 34090 Permanent 203-38 Extension of Time PLG Y P GC 34090 Permanent 203-39 Habitat Acquisition Negotiations Strategy (HANS) PLG Y P GC 34090 Permanent 203-40 Minor Exception PLG Y P GC 34090 Permanent 203-41 Model Home Complex PLG Y P GC 34090 Permanent 203-42 Pre -Application Review PLG Y P GC 34090 Permanent 203-43 Residential Tract Product Review PLG Y P GC 34090 Permanent 203-44 Vendors License PLG Y P GC 34090 Permanent 203-45 Wireless Antenna Facility PLG Y P GC 34090 Permanent 203-46 Long Range Planning Projects PLG Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 3 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 203-47 Certificate of Historical Appropriateness PLG Y P GC 34090 Permanent 204 COMPUTER APPLICATIONS & DIRECTORIES 204-01 Computer Studies Files IT Y P GC 34090 Permanent 204-06 Council, Commission & Committee Meeting Media CC, IT N P GC 34090 Permanent 205 BUDGET FILES 205-01 Budget Working Paper Files ALL N C + 2 GC 34090 2011 and prior 205-02 Proposed Budget ALL N C + 2 GC 34090 2011 and prior 205-03 Approved Budget FIN Y P GC 34090 Permanent 205-04 Budget Adjustments FIN Y P GC 34090 Permanent 205-09 Capital Improvement Program Budget FIN Y P GC 34090 Permanent 205-11 GANN Appropriation Limit FIN Y P GC 34090 Permanent 205-13 State Budget Information FIN N C + 2 GC 34090 2011 and prior 206 REPORTING FILES 206-02 Annual Financial Reports FIN Y P GC 34090 Permanent 206-04 State Controller's Report (City) FIN Y P GC 34090 Permanent 206-05 Street Report (City) FIN Y P GC 34090 Permanent 206-06 Statement of Indebtedness (RDA) FIN Y P GC 34090 Permanent 206-07 State Controller's Report (RDA) FIN Y P GC 34090 Permanent 206-08 State Controller's Report (TCSD) FIN Y P GC 34090 Permanent 207 COST ANALYSIS STUDIES 207-01 Cost Analysis Studies Files FIN Y P Permanent 208 REDEVELOPMENT 208-01 Redevelopment Plan PLG Y P GC 34090 Permanent 208-02 Redevelopment Projects PLG Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 4 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 208-03 Redevelopment Programs PLG Y P GC 34090 Permanent 208-04 Housing Programs PLG Y P GC 34090 Permanent 208-05 Housing Projects PLG Y P GC 34090 Permanent 208-06 Owner Participation Rules PLG N US GC 34090 Until Superseded 208-07 Relocation Assistance, Rules & Guidelines PLG N US GC 34090 Until Superseded 209 PROGRAM FILES 209-01 Community Services Funding Program FIN CM Y P GC 34090 Permanent 209-02 Community Development Block Grants (CDBG) €1 -N -PLG N P ,1 AC Permanent GC 34090; 7 CFR 3016.42 300 MANAGEMENT FILES 301 DEPARTMENTAL MANAGEMENT FILES 301-02 Conference and Meetings ALL N US GC 6254 Until Superseded 301-03 Departmental Procedures ALL N US GC 6254 Until Superseded 302 REPORTS MANAGEMENT FILES 303 FORMS MANAGEMENT FILES 303-01 Forms ALL N US GC 6254 Until Superseded 304 RECORDS MANAGEMENT FILES 304-01 Filing Systems & Procedures (Includes TUFFS) CC N US GC 6254 Until Superseded 304-02 Records Center Locator Filco Department Inventories and Worksheets CC Y P GC 6254 Permanent 304-03 Records Destruction Authorization Files and Certificates CC Y P GC 6254 Permanent 304-05 Imaging/Micrographics Program CC N US GC 6254 Until Superseded 304-06 Department Transfer Lists CC Y P GC 6254 Permanent 304-07 Retention Schedules CC N US P GC 6254 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 5 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 305 RISK MANAGEMENT 305-01 Insurance CC Y P GC 34090 Permanent 305-02 Claims CC, FIN N 3 AS GC 34090 2011 and prior years after settled 400 ACCOUNTING, PAYROLL & RETIREMENT 401 ACCOUNTING & REVENUE FILES Also see Section 409 401-03 General Ledger File/AJE/BJE FIN Y N P- 4AA GC 34090 FY08/09 and prior 401-06 Accounts Payable FIN ¥—N 4 AA GC 34090 FY08/09 and prior 401-07 Accounts Receivable FIN N 4 AA GC 34090 FY08/09 and prior 401-10 Demands & Warrants FIN Y P GC 34090 Permanent 401-11 Encumbrance Files FIN N 4 AA GC 34090 FY08/09 and prior 401-13 List of Demands FIN N 4 AA GC 34090 FY08/09 and prior 401-14 Petty Cash Files FIN Y 4 AA GC 34090 FY08/09 and prior 401-16 Sales Tax FIN N 4 AA GC 34090 Also see 409-11 FY08/09 and prior 401-18 Master Chart of Accounts FIN Y P GC 34090 Permanent 401-19 Financial Statements FIN Y 7AA GC 34090 & CCP 337 FY05/06 and prior 401-20 State Revenues FIN Y P GC 34090 Permanent 401-21 Fiscal Analysis FIN Y P GC 34090 Permanent 401-25 Vouchers and Voucher Register (Cash Disbursement Journal) FIN 4 AA GC 34090 FY08/09 and prior 401-35 Internal Service Funds FIN N 4 AA GC 34090 FY08/09 and prior 401-36 Capital Improvement Program (CIP) FIN Y P GC 34090 Permanent 401-37 Fixed As..ctsAsset Management Inventory FIN Y P GC 34090 Permanent 402 RECEIPTS & BILLING FILES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 6 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 402-02 Daily Cash Receipts FIN N 4 AA GC 34090 FY08/09 and prior 402-05 Permits and Permit Fees FIN Y P GC 34090 Permanent 402-06 Business Licenses FIN N 4 AT GC 34090 4 Years After Termination 403 CITY BANKING FILES 403-01 Bank Deposit Files FIN N 4 AA GC 34090 FY08/09 and prior 403-02 Bank Statements FIN N 4 AA GC 34090 FY08/09 and prior 403-03 Check Stubs, CancelledNoided Checks FIN N 5 AA GC 34090 Includes payroll, cancelled & voided checks FY07/08 and prior 403-04 Signature Cards & Authority FIN N 5 AA GC 34090 FY07/08 and prior 403-05 Banking Service Files FIN N 3 AT GC 34090 3 Years After Termination 403-06 Bank Reconciliation FIN N 4 AA GC 34090 FY08/09 and prior 403-07 Bank Proposals FIN N C + 2 GC 34090 2011 and prior 403-08 NP Checks (Numerical Listing) FIN N 4 AA GC 34090 FY08/09 and prior 404 PAYROLL FILES 404-01 Payroll Files (W2's, EDD, 941, etc.) FIN N P GC 34090 CFR 1627.3 Permanent 404-02 Payroll Deductions/Benefit Reports FIN N C + 2/P GC 34090 P29 CFR 1627.3 Payroll Deductions C + 2 Benefit Reports Permanent 2011 and prior/Permanent 404-03 Payroll System Reports FIN N 6 AA GC 34090 FY06/07 and prior 404-04 Time Cardc Sheets FIN N 6 AA GC 34090 FY06/07 and prior 404-06 Vacation & Sick Leave FIN, HR N 4 AA GC 34090 FY08/09 and prior 404-07 Deferred Compensation FIN, HR N P GC 34090 29 CFR 1627.3 Permanent 404-09 Unemployment Compensation Files FIN, HR N 5 AT GC 34090 Permanent 404-14 PERS — Payroll Reports FIN, HR N P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 7 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 29 CFR 1627.3 404-15 Copies of Employee Paychecks & Direct Deposit Stubs FIN N 5 AA GC 34090 FY07/08 and prior 404-16 Workers Compensation FIN, HR N 5 AT GC 34090 5 Years After Termination 405 BOND FILES 405-01 Bond Issue Files Y P 53921 & CCP 337.5 Permanent 405-09 Bonds, Development and Performance Y P 53921 & CCP 337.5 Permanent 405-11 Redevelopment Agency Y P 53921 & CCP337.5 Permanent 405-12 Temecula Community Services District CSD Y P 53921 & CCP337.5 Permanent 405-13 Industrial Development Authority Y P 53921 & CCP337.5 Permanent 405-16 Bonds Other CC Y P 53921 & CCPcc7.5 Permanent 406 AUDIT FILES 406-07 City Annual Audit FIN Y P GC 34090 Permanent 406-08 Single Audit FIN Y P GC 34090 Permanent 406-09 Redevelopment Agency FIN Y P GC 34090 Permanent 406-10 Riverside County Transportation Commission FIN Y P GC 34090 Permanent 406-11 Other FIN Y P GC 34090 Permanent 407 RETIREMENT FILES 407-01 Individual Vested Interest Records FIN Y P GC 34090 Permanent 407-02 Deferred Compensation Files FIN Y P GC 34090 Permanent 407-03 Retirement Reports Files FIN Y P GC 34090 Permanent 407-04 Retirement Correspondence and Information FIN Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 8 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) (PERS) GC 34090 407-05 Disability Retirement FIN Y P GC 34090 Permanent 408 INVESTMENTS FILES 408-04 Certificates of Deposit Information FIN Y P GC 34090 Permanent 408-05 Investment Information Files FIN N 4 AA GC 34090 FY08/09 and prior 408-06 Monthly Treasurer's Report FIN Y P GC 34090 Permanent 408-07 Administration FIN N 4 AA GC 34090 FY08/09 and prior 408-09 Brokers/Dealers FIN N 2 GC 34090 2011 and prior 408-10 State of California Local Agency Investment Fund (LAIF) FIN N 4 AA GC 34090 FY08/09 and prior 408-11 Bank Investment Agreement FIN Y P GC 34090 Permanent 409 REVENUE & TAXATION Also see Section 401 409-01 Administration FIN N 4 AA GC 34090 FY08/09 and prior 409-04 User Fee Studies FIN Y P GC 34090 Permanent 409-05 Development Impact Fees FIN Y P GC 34090 Permanent 409-06 Franchise Fees FIN Y P GC 34090 Permanent 409-07 Fee Schedules FIN Y P GC 34090 Permanent 409-10 Property Tax FIN N 4 -AA P GC 34090 Permanent 409-11 Sales Tax FIN N 4 -AA P GC 34090 Also see 401-16 Permanent 409-12 Transient Occupancy Tax (TOT) FIN N 4 AA GC 34090 FY08/09 and prior 409-15 TCSD Fees FIN Y P GC 34090 Permanent 409-16 Documentary Transfer Tax FIN N 4 AA GC 34090 FY08/09 and prior 409-18 Grants FIN Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 9 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 409-23 Gas Tax FIN N 4 AA GC 34090 FY08/09 and prior 409-24 Vehicle Impound Fee FIN Y P GC 34090 Permanent 409-25 Development Agreement Fees FIN Y P GC 34090 Permanent 409-27 Jarvis Prop 218 FIN Y P GC 34090 Permanent 409-28 County Revenues, Other FIN Y P GC 34090 Permanent 409-29 State Revenues, Other FIN Y P GC 34090 Permanent 409-30 Measure A FIN Y P GC 34090 Permanent 409-31 Parking Legal Citations FIN N 4AC GC 34090 4 Years After Closed 410 ECONOMIC DEVELOPMENT 410-01 Loans & Incentives ED Y P GC 34090 Permanent 410-02 Studies/Research/Demographics ED Y P GC 34090 Permanent 410-03 Meetings/Seminars/Conferences/ Showcases ED N C + 2 GC 34090 2011 and prior 410-04 EDC's & Other Agencies ED Y P GC 34090 Permanent 410-05 Temecula Businesses ED N US GC 34090 Until Superseded 410-06 Business Development/Projects ED N US GC 34090 Until Superseded 410-07 Sponsorship & Funding Requests ED N US GC 34090 Until Superseded 500 PERSONNEL, SALARY & BENEFITS, CLASSIFICATION, RECRUITMENT, TESTING, TRAINING, MEDICAL, COMPLIANCE, SAFETY, INCINTIVES & AWARDS 501 PERSONNEL RECORDS 501-01 Individual Personnel Folders HR N CL + 10 GC 34090 2004 and prior if closed 501-02 Personnel Policy File HR Y P GC 34090 Historical Value Permanent 502 SALARY & BENEFITS LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 10 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 502-01 Employee Benefit Plans HR Y P GC 34090 Permanent y 502-02 Salary Survey Files HR Y US GC 34090 Historical value Permanent 502-04 Salary Schedules HR Y P GC 34090 Historical value Permanent 502-07 Management Compensation Plan HR Y P GC 34090 Permanent 503 PERSONNEL CLASSIFICATION FILES 503-01 Classification Specifications HR Y P GC 34090 Historical value Permanent 504 PERSONNEL MANAGEMENT FILES 504-06 Organization Charts HR Y -US GC 34090 Until Superceded 504-07 Grievances, Complaints and Investigations AS + 30 GC 34090 30 Years After Settled 505 E EGIBII ITV Q_ APPOINTMENT RECRUITMENT 505-01 Notification of Appointment Recruitment File HR N AC + 3 GC 34090 2011 and prior if closed 505-02 Department of Motor Vehicles Driving Records (DMV) HR N AT + 3 GC 34090 2011 and prior if terminated 505-04 Immigration Rccord Employment HR N C+ 2 AT + 3 2011 and prior if terminated eligibility Verification (Green card, work permits, etc.) GC 34090 505-06 Job Applications HR N C + 2 3 29 CFR 1627.3 2011 and prior 505-08 Recruitment Consultants HR N C+ 2 AC + 3 2011 and prior if closed GC 34090 507 TRAINING FILES 507-03 Personncl Files Employee Training HR N P GC 34090 Permanent 508 WORKERS COMP 508-02 Workers Compensation HR Y AT + 30 CCR 14311; 15400.2; CA Labor Code 110- 139.6 30 Years After Termination 508-04 Workers Compensation (litigated) HR Y P AT+30 CCR 14311; 15400.2; Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 11 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) CA Labor Code 110- 139.6 RECRUITMENT— COMPLIANCE FILES Compliance Reports (EED, SCO, OSHA, etc.) HR Y P GC 34090 Permanent 510 SAFETY FILES 510-01 Safety Reports/Minutes HR Y P GC 34090 Permanent 510-02 Accident/Safety Investigation Files (OSHA, etc.) HR N P GC 34090 Permanent 510-03 Safety Manual HR N US P GC 34090 Permanent 510-05 Department of Transportation DOT Program HR Y P GC 34090 Permanent 511 INCENTIVE AND SERVICE AWARDS 511-01 Service Awardo Employee Recognition HR Y P GC 34090 Permanent 511-02 City Sponsored Employee Activities (Team PACE) HR N C + 2 GC 34090 2011 and prior 600 PURCHASING, CONTRACTING, EQUIPMENT AND SERVICE FILES 601 PURCHASING FILES 601-01 Purchase Orders FIN N 4 AA GC 34090 FY08/09 and prior 601-02 Product, Services, Catalogs FIN N C + 2 GC 34090 2011 and prior 601-03 Bid Files CC N 4 /4-B P Successful 4 Unsuccessful CCP 337.5 Successful Permanent and filed with contract; Unsuccessful 4 years 2011 and prior/ Permanent 601-04 Authorization to Purchase other than Bid FIN N US GC 6254 Until Superseded 601-05 Department Requisition File FIN N 5 AA GC 34090 FY07/08 and prior 601-06 Purchasing Policy and Procedures FIN N US GC 6254 Until Superseded 601-08 Vendors Lists FIN N D/NR GC 34090 Until Superseded 601-09 Lease/Purchasing Files FIN Y P GC 34090 Permanent 601-10 Administration FIN N US GC 34090 Until Superseded 601-13 Credit Applications FIN N 4 AA FY08/09 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 12 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 601-15 RFQ's/RFP's ALL N 3 Successful 2 Unsuccessful GC 34090 2011 and prior Successful; 2010 and prior Unsuccessful 601-16 Consultant Information FIN N C +2 GC 34090 2011 and prior 602 CONTRACTS & AGREEMENTS 602-00 Contracts & Agreements CC Y P GC 34090 Permanent 602-01 Franchises CC Y P GC 34090 Permanent 602-02 Contracts and Agreements Correspondence CC Y C + 2 GC 34090 2011 and prior 602-03 Lease Agreements CC Y P GC 34090 Permanent 602-04 Planning Agreements CC Y P GC 34090 Permanent 603 INVENTORY SUPPLY FILES & FIXED ASSETS 603-01 Master Inventory of Equipment FIN, IT Y P GC 34090 Permanent 603-02 Fuel Records File (Gasoline, Oil, etc.) FIN N C + 2 GC 34090 2011 and prior 603-03 Vehicle Registration Records FIN N P GC 34090 Permanent 603-04 Inventory of Supplies FIN Y P GC 34090 Permanent 603-05 Vehicle Maintenance Policy N US GC 34090 Until Superseded 604 SALVAGE AND SURPLUS SALES 604-01 Salvage and Surplus Sales FIN N C + 3 AD GC 34090 2010 and prior after disposition 605 PUBLICATION AND PRINTING FILES 605-01 Proof of Publication CC Y -C + 3 GC 34090 2010 and prior 605-02 Minority Publication List CC Y P GC 34090 Permanent 606 EQUIPMENT LOG, SERVICE RECORDS and WORK ORDERS 606-01 Equipment Instruction and Information ALL N C + 3 AD GC 34090 2010 and prior after disposition 606-02 Equipment Log Book Files ALL N C + 3 AD 2010 and prior after LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 13 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 disposition 606-03 Equipment Service Records & Equipment Maintenance ALL N C + 3 AD GC 34090 2010 and prior after disposition 606-04 Work Orders and Service Requests PW N C + 3 GC 34090 2010 and prior 607 SERVICES CONTRACTED 607-01 Service Agreements Y P GC 34090 Permanent 607-02 Misc. Mechanics Lien & Stop Notices Y P GC 34090 Permanent 700 LEGISLATIVE, ELECTIONS & LEGAL FILES 701 LEGISLATIVE FILES 701-01 Council Reference Papers/Meetings CC Y P GC 34090 Permanent 701-02 City Council Agendas CC Y P GC 34090 Permanent 701-03 Board, Committee, Commission & Agency Agendas CC Y P GC 34090 Permanent 701-04 Ordinance Files CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-05 Council Resolutions CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-06 Board, Committee, Commission & Agency Minutes CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-07 Board, Committee, Commission & Agency Ordinances CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-08 Board, Committee, Commission & Agency Resolutions CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-09 Board, Committee, Commission & Agency Reference Papers, Applications, Appointments & Resignations CC Y P Successful C + 2 Unsuccessful GC 34090 Successful permanent for historical purposes; Unsuccessful 3 years Permanent Successful/2011 and prior Unsuccessful 701-10 Council Minutes CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-11 State Legislative Information & Correspondence (Brown Act) CC N C + 2 GC 6254 2011 and prior 701-12 Federal Legislative Information & Correspondence (GFOA) CC N C + 2 GC 34090 2011 and prior 701-13 Legislative Studies, Analysis, Mandates and Districts CC Y P GC 34090 Permanent 701-14 Municipal Code CC Y P GC 34090 Replace superseded copies Permanent 701-15 Rancho California Water District Resolutions, CC Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 14 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) Ordinances & Minutes GC 34090 701-16 Meeting Notifications & Public Hearings CC Y P -C + 2 GC 34090 2011 and prior 701-17 Proclamations CC N C + 2 GC 34090 Historical value 2011 and prior 701-18 City Seal/Logo CC Y P GC 34090 Permanent 701-19 City of Temecula Incorporation CC Y P GC 34090 Historical value Permanent 701-20 City Council/Commission Recordings CC N P GC 34090 City Council policy Permanent 701-22 City Council Vacancy CC Y P GC 34090 Do not destroy original Permanent 702 ELECTION FILES 702-00 Election Reference Papers CC N E + 4 GC 34090 2010 and prior 702-01 Oaths of Office CC Y P GC 34090 Permanent 702-02 Election Operational Files CC Y P GC 34090 Permanent 702-03 Election Statistics Files Businc-s Addrec..cs CC Y P GC 34090 Permanent 702-04 Election Ballots (Miscellaneous) CC Y P GC 34090 Sample ballot retained permanently Permanent 702-06 Nomination Petition Files CC Y P EC 17100 Permanent 702-07 Election Historical Files CC Y P GC 34090 Historical Permanent 702-08 Campaign Statements CC Y P/E +5 GC81009 (b) Elected permanent Nonelected Election + 5 Elected Permanent/Non Elected 2009 and prior 702-10 Annexation, Consolidation & Boundary Files CC Y P GC 34090 Permanent 702-11 Rccall Filco Initiatives, Referendum Recall CC Y P -C + 2 GC 34090 2011 and prior and Petitions Correspondence 702-12 Initiatives, Referendum and Recall Petitions CC Y CL + 8 months EC 17200, 17400; GC 7253.5 EC14700 + GC3756:8 April 2014 and prior 703 LEGAL INVESTIGATION 4 1 ITIGATION 703-01 Request for Invcstigation/Records CC Y C+ 2 CL + 2 2011 and prior if closed LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 15 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 703-02 Legalized Gambling Files CC Y P GC 34090 Permanent 703-03 Litigation Against City CC, FIN Y P GC 34090 Permanent 703-06 Bankruptcy Filings/Foreclosure Notices CC Y P GC 34090 Permanent 703-08 Subpoenas CC N C + 2 GC 34090 2011 and prior 703-09 Litigation by City CC Y P GC 34090 Permanent 704 LEGAL AFFAIRS FILES 704-02 Notice of Violation Files CE N P GC 34090 Permanent 704-03 Notice To Comply Files CC, CE Y P GC 34090 Permanent 704-04 Affidavits Files CC N CL +5 GC 34090 2010 and prior 704-05 Judgment Files CC Y P GC 34090 Permanent 704-06 Rent Control CC Y P GC 34090 Permanent 704-07 Statements of Economic Interest CC N AT+7 E+5 81009(e) 81009(b) Elected 7 Years After Termination; Non -Elected Election plus 5 Years 2007 and prior after termination; 2010 and prior non -elected 704-08 Conflict of Interest Code CC Y P GC 34090.7 Permanent 704-09 Garnishment & Levies CC Y P GC 34090 Permanent 704-10 Code Enforcement Citations/Liens CC N 3 AS/P GC 34090 Liens Permanent Citations 2011 after settled; Liens permanent 704-12 City Attorney Correspondence (General) ALL Y 5 AS C + 2 2010 and prior GC 34090 PC 832.5 704-13 Claims Against the City CC N 3 AS GC 34090 2011 and prior 704-15 Notary Public Certification File CC Y P GC 34090 Permanent 704-18 Moratoriums CC Y P GC 34090 Permanent 704-19 Miscellaneous Petitions/Protests (See 702-12 for CC N C + 2 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 16 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) election petitions) GC 3'1090 6253, 50115 r04-22 FPPC Form 800 Series CC Y P GC 34090 Permanent 705 ASSESSMENTISPECIAL DISTRICTS 705-01 Assessment/Special Districts Y P GC 34090 Permanent 705-02 AD 159 Y P GC 34090 Permanent 705-03 AD 161 Y P GC 34090 Permanent 705-05 Temecula Community Services District CSD Y P GC 34090 Permanent 705-07 Redevelopment Agency Y P GC 34090 Permanent 705-09 CSA 143 Y P GC 34090 Permanent 705-11 AD 155 Y P GC 34090 Permanent 705-12 Industrial Development Authority (IDA) Y P GC 34090 Permanent 800 ENGINEERING, CONSTRUCTION, BUILDING AND CAPITAL PROJECTS 801 GENERAL ENGINEERING 801-00 Reference Papers PW Y P GC 34090 Permanent 801-01 Improvement Plans — Water PW Y P GC 34090 Permanent 801-02 Improvement Plans — Sewer PW Y P GC 34090 Permanent 801-03 Improvement Plans — Storm Drain PW Y P GC 34090 Permanent 801-04 Improvement Plans—Street (All Weather Access) PW Y P GC 34090 Permanent 801-05 Grading Plans PW Y P GC 34090 Permanent 802 ENGINEERING AND CONSTRUCTION PERMITS 802-01 Excavation Permits PW Y P GC 34090 Permanent 802-02 Grading Permits PW Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 17 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 802-05 Encroachment Permits PW Y P GC 34090 Permanent 802-07 Right of Entry CE, PW Y P GC 34090 Permanent 802-08 Flood Plain Development Permits PW Y P GC 34090 Permanent 803 MAP FILES 803-01 Final Tract Maps PW Y P GC 34090 Permanent 803-02 Final Parcel Maps PW Y P GC 34090 Permanent 805 BUILDING PLANS, PERMITS AND SPECIFICATIONS 805-00 Reference Papers BS Y P GC 34090 Permanent 805-01 Sewer Specifications BS Y P GC 34090 Permanent 805-03 Landscape Specifications PLG Y P GC 34090 Permanent 805-04 Regional Standard Drawings and Specifications for Public Works PW Y P GC 34090 Permanent 805-06 Building Codes BS Y P GC 34090 Permanent 805-07 Building Permits BS Y P GC 34090 Permanent 805-08 Building Plans BS Y P GC 34090 H & S 19850 For life of structure Permanent 806 CAPITAL PROJECTS 806-01 5 -Year Plan Y P GC 34090 Permanent 806-02 10 -Year Plan Y P GC 34090 Permanent 806-03 Project Planning Reference Papers Y P GC 34090 Permanent 806-04 Projects in Progress CM Y P GC 34090 Permanent 806-05 Completed Projects PW Y P GC 34090 Permanent 807 INSPECTION FILES 807-01 Inspectors Daily Reports BS, CSD, PW Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 18 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 807-02 Billboard and Sign Files BS Y P GC 34090 Permanent 807-03 Deputy Inspectors/City Fee Required BS Y P GC 34090 Permanent 807-04 Confidential Investigations N P GC 34090 Permanent 900 LABOR RELATIONS FILES 901-00 Labor Relations Reference Papers HR Y P GC 34090 Permanent 901-01 Meet and Confer HR Y P GC 34090 Permanent 901-02 Memorandum of Understanding HR Y P GC 34090 Permanent 901-03 City Sponsored Employee Activities (Team PACE) HR N C + 2 GC 34090 2011 and prior 901-05 Employee Organization Files/L 4 Teamster Files HR Y P GC 34090 Permanent 1000 RIGHT-OF-WAY, BOUNDARY AND PROPERTY FILES 1001 RIGHT-OF-WAY FILES 1001-01 Easements Granted BY City CC Y P GC 34090 Permanent 1001-02 Easements Granted BY County CC Y P GC 34090 Permanent 1001-03 Irrevocable Offers of Dedication (I.O.D.) CC Y P GC 34090 Permanent 1001-04 Encroachment Files Y P GC 34090 Permanent 1001-05 Quitclaims CC Y P GC 34090 Permanent 1001-06 Easement Grant TO City CC Y P GC 34090 Permanent 1002 PROPERTY FILES 1002-01 Property Acquisition Files CC Y P GC 34090 Permanent 1002-02 Property Lease Files CC Y P GC 34090 Permanent 1002-03 Property Sale Files CC Y P GC 34090 Permanent 1002-04 Address Change Y P GC 34090 Permanent 1002-05 Geographical Site Names/Signs Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 19 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1002-06 Vacations Y P GC 34090 Permanent 1002-07 Annexations CC, CM, PLG Y P GC 34090 Permanent 1002-08 Property Management Y P GC 34090 Permanent 1002-09 Archaeological Sites Y P GC 34090 Permanent 1002-10 Eminent Domain Acquisition Y P GC 34090 Permanent 1002-11 Appraisals Y P GC 34090 Permanent 1003 BOUNDARY FILES 1003-01 Boundary Description PLG Y P GC 34090 Permanent 1003-02 Sphere of Influence PLG Y P GC 34090 Permanent 1100 PUBLIC SERVICES AND PUBLIC RELATIONS 1110 STREET MAINTENANCE AND IMPROVEMENT FILES 1110-01 Street Improvement PW Y P GC 34090 Permanent 1110-02 Off -Site Plans (Ramps, Sidewalks, Curbs, etc.) PW Y P GC 34090 Permanent 1110-03 Bridges PW Y P GC 34090 Permanent 1110-04 Street Planning PW Y P GC 34090 Permanent 1110-05 Street Maintenance and Repairs PW N 3 GC 34090 1110-06 Striping (Crosswalks, Bike Lanes, etc.) PW Y P GC 34090 Permanent 1110-07 Street Names and Signs PW Y P GC 34090 Permanent 1110-08 Street Furniture (Bus Benches, etc.) PW Y P GC 34090 Permanent 1110-09 State Highways & Freeways PW Y P GC 34090 Permanent 1110-10 Street Inventory PW Y P GC 34090 Permanent 1110-11 Medians PW Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 20 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1110-12 Slopes PW Y P GC 34090 Permanent 1110-13 Street Numbering Y P GC 34090 Permanent 1110-14 Detour Plans PW Y P GC 34090 Permanent 1120 STREET LIGHTING FILES 1120-01 Street Lighting Assessment Files PW Y P GC 34090 Permanent 1120-02 Street Lighting Maintenance Files PW N C + 2 GC 34090 2011 and prior 1120-03 Street Lighting Information & Reference Papers PW Y P GC 34090 Permanent 1130 SPECIAL SERVICES FILES 1130-01 Volunteer Program CSD N C + 2 GC 34090 2011 and prior 1130-02 Work Exchange Programs (Court Referral) N C + 2 GC 34090 2011 and prior 1130-03 Contribution Programs N C + 2 GC 34090 2011 and prior 1130-04 Special Events Permits CSD N C + 2 GC 34090 2011 and prior 1140 RESEARCH, STUDIES & SPECIAL PROJECTS 1140-01 Economic Development Y P GC 34090 Permanent 1140-02 Misc. Studies/Surveys Y P GC 34090 Permanent 1141 SPECIAL STUDIES FILES 1141-01 Flood Control Studies Y P GC 34090 Permanent 1141-02 Demographic & Statistical Studies Y P GC 34090 Permanent 1141-03 Wastewater Reclamation Studies Y P GC 34090 Permanent 1141-04 Water Studies Y P GC 34090 Permanent 1141-05 Personnel Studies Y P GC 34090 Permanent 1141-06 Capital Improvement Studies Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 21 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1141-07 Finance Studies Y P GC 34090 Permanent 1141-08 Parking Studies Y P GC 34090 Permanent 1141-09 Research and Studies: General Y P GC 34090 Permanent 1141-10 Special Projects Studies Y P GC 34090 Permanent 1150 ANIMAL CONTROL FILES 1150-01 Animal Control Correspondence CE, CM N C + 2 GC 34090 2011 and prior 1150-02 Animal Inoculations/Licensing N/A N C + 2 GC 34090 2011 and prior 1150-03 Animal Control Legal Citation Hearings CE, CM N C + 2 GC 34090 2011 and prior 1150-04 Wild and Exotic Animals N C + 2 GC 34090 2011 and prior 1150-05 Animal Control Facilities Y P GC 34090 Permanent 1160 TRAFFIC CONTROL AND PARKING 1160-01 Traffic Control Files PW Y P GC 34090 Permanent 1160-02 Traffic Studies and Surveys PW Y P GC 34090 Permanent 1160-04 Traffic Control Requests — Public Inquiry PW Y P GC 34090 Permanent 1160-06 Traffic Consultants Y C + 5 GC 34090 2010 and prior 1161 TRAFFIC MAPS 1161-01 Topographical Traffic Maps Y P GC 34090 Permanent 1161-02 Street Maps Y P GC 34090 Permanent 1161-03 Speed Survey Maps Y P GC 34090 Permanent 1162 TRAFFIC SIGNAL FILES 1162-01 Traffic Signals PW Y L GC 34090 Life of signal Life 1162-02 Traffic Signal Maintenance PW Y L GC 34090 Life of signal Life 1162-03 Red Light Enforcement (cameras, etc.) PW N L GC 34090 Life of equipment Life LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 22 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1163 PARKING FILES 1163-01 Parking Permits and Control N US GC 34090 Until Superseded 1163-02 Curb Zone Files (Red, Green, Striping, etc.) N US GC 34090 Until Superseded 1163-03 Off -Street Parking N US GC 34090 Until Superseded 1170 SANITATION, SEWERS & STORMDRAINS 1170-01 Sewer Services, General N US GC 34090 Until Superseded 1170-02 Deposits, Refunds and Rates N US GC 34090 Until Superseded 1170-03 Sewer System Maintenance N US GC 34090 Until Superseded 1170-04 Solid Waste Management N US GC 34090 Until Superseded 1170-05 Drainage Correspondence N US GC 34090 Until Superseded 1170-06 Septic System N US GC 34090 Until Superseded 1170-07 Refuse Collection/Haulers N US GC 34090 Until Superseded 1170-08 Sewage Treatment/Water Reclamation N US GC 34090 Until Superseded 1170-09 Storm Drains and Flood Control N US GC 34090 Until Superseded 1170-10 Sewer Facilities N US GC 34090 Until Superseded 1170-11 Sewer District Annexation N US GC 34090 Until Superseded 1170-12 Sewer Capacity N US GC 34090 Until Superseded 1170-13 Sewer Connections/Applications N US GC 34090 Until Superseded 1180 PUBLIC RELATIONS FILES 1180-01 Public Relations Reference Papers Y P GC 34090 Historical value Permanent 1180-02 News Clippings N P GC 34090 Keep only selected clippings for historical value Permanent 1180-03 Public Inquiry and Complaints (Except Consumer) ALL N 2 AS GC 34090 2012 and prior after settled 1180-04 Press Releases ALL N C + 2 Selected releases for historical value 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 23 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1180-05 Community Relations CM Y P GC 34090 Permanent 1180-06 Public Ceremony Files CM Y P GC 34090 Historical value Permanent 1180-07 Professional Organization Files Y P GC 34090 Historical value Permanent 1180-08 Public Questionnaires CM, CSD Y P GC 34090 Historical value Permanent 1180-09 Municipal Newsletter CM Y P GC 34090 Historical value Permanent 1180-10 Donations TO the City CM, CSD Y P GC 34090 Historical value Permanent 1180-11 Organizations and Clubs, General CM, CSD Y P GC 34090 Historical value Permanent 1180-12 Community Education CSD Y P GC 34090 Historical value Permanent 1180-13 Special Events CM, CSD Y P GC 34090 Historical value Permanent 1180-14 City Promotional Campaign CSD Y P GC 34090 Historical value Permanent 1180-15 Donations FROM the City CM Y P GC 34090 Historical value Permanent 1180-16 Sister City Program CM, CSD Y P GC 34090 Historical value Permanent 1180-17 Flags and Emblems CM Y P GC 34090 Historical value Permanent 1180-18 City Publications & Brochures CSD Y P GC 34090 Historical value Permanent 1180-19 Photographs CSD N P GC 34090 Historical value Permanent 1180-20 Speeches CM N P GC 34090 Historical value Permanent 1200 PUBLIC UTILITIES, COMMUNICATIONS, AND TRANSPORTION FILES 1201 GENERAL UTILITIES FILES 1201-01 Public Utilities Commission Y P GC 34090 Permanent 1201-02 Underground Utilities Y P GC 34090 Permanent 1202 GAS AND ELECTRIC FILES 1202-01 Franchise Files Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 24 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1202-02 Rules, Regulations, Rates & Correspondence N C + 2 GC 34090 2011 and prior 1202-03 Easements Granted TO Southern California Edison Y P GC 34090 Permanent 1202-04 Facilities Y P GC 34090 Permanent 1204 WATER SERVICE FILES 1204-01 Water Services, General N C + 2 GC 34090 2011 and prior 1204-02 Water Meters N C + 2 GC 34090 2011 and prior 1204-03 Water Service Application N C + 2 GC 34090 2011 and prior 1204-04 Water Service Application — Temporary N C + 2 GC 34090 2011 and prior 1204-05 Deposits, Refunds and Rates N C + 2 GC 34090 2011 and prior 1204-06 Water System Maintenance N C + 2 GC 34090 2011 and prior 1204-07 Water Conservation — Consumption N C + 2 GC 34090 2011 and prior 1204-08 Water Mains N P GC 34090 Historical value Permanent 1204-09 Reservoirs and Dams N P GC 34090 Historical value Permanent 1205 TELEPHONE FILES 1205-01 General Telephone IT N C + 2 GC 34090 2011 and prior 1205-02 Cellular Telephone IT N C + 2 GC 34090 2011 and prior 1205-03 Pacific Bell IT N C + 2 GC 34090 2011 and prior 1205-04 Communication Facilities IT N C + 2 GC 34090 2011 and prior 1206 CABLE TELEVISION FILES 1206-01 Cable TV Reference Papers IT N C + 2 GC 34090 2011 and prior 1206-02 Cable TV Franchise IT Y P GC 34090 Permanent 1207 TRANSPORTATION FILES 1207-01 Transit Service Reference Papers/Reports CSD Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 25 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1207-02 Dial -A -Ride Y P GC 34090 Permanent 1207-03 County Transportation System Y P GC 34090 Permanent 1207-04 Cal Trans Ride Sharing Y P GC 34090 Permanent 1207-05 Regional Issues Y P GC 34090 Permanent 1207-06 Airports/Airport Issues CM Y P GC 34090 Permanent 1207-07 City Bus Routes N C + 2 GC 34090 2011 and prior 1207-08 Taxi Service N C + 2 GC 34090 2011 and prior 1207-09 Horse Drawn Vehicles N C + 2 GC 34090 2011 and prior 1300 PUBLIC SAFETY FILES 1301 PUBLIC SAFETY 1301-01 Law Enforcement CM Y P GC 34090 N/A 1301-02 Public Safety, General CE, CM N C + 2 GC 34090 2011 and prior 1301-03 Crime Reports N C + 3 GC 34090 2010 and prior 1301-04 Sheriffs Department Quarterly Reports Y P GC 34090 Permanent 1301-05 Alarm Systems N C + 2 GC 34090 2011 and prior 1301-06 Vehicle Code Enforcement CE N C + 2 GC 34090 2011 and prior 1301-07 Crossing Guard File N C + 2 GC 34090 2011 and prior 1301-08 Abandoned Vehicles & Houses CE N C + 2 GC 34090 2011 and prior 1301-09 Juvenile Anti -Delinquency Programs N C + 2 GC 34090 2011 and prior 1301-10 Accident Reports CSD, HR Y P GC 34090 Permanent 1301-11 Substance Abuse N C + 2 GC 34090 2011 and prior 1301-12 Fire Arm License/Permits N P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 26 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1301-13 Border Patrol CC, CM N C + 2 GC 34090 2011 and prior 1302 FIRE DEPARTMENT 1302-02 Emergency Medical Service CC Y P GC 34090 Permanent 1302-04 Fire Department Correspondence CC Y C + 2 GC 34090 2011 and prior 1302-06 Fire Department Facilities CC Y P GC 34090 Permanent 1302-08 Fire Permit Files FP Y P GC 34090 Permanent 1400 PARKS, RECREATION, ENVIRONMENTAL AND EDUCATION FILES 1401 PARKS AND FACILITIES 1401-00 Community Service Rules & Regulations (Council Adopted) CSD Y P GC 34090 Permanent 1401-01 Parks Reports, Studies & Regulations CSD Y P GC 34090 Permanent 1401-02 Parks Sites CSD PW Y P GC 34090 Historical value Permanent 1401-03 Park Donations CSD Y P GC 34090 Historical value Permanent 1401-04 Recreation Centers & Sites CSD Y P GC 34090 Historical value Permanent 1401-05 Recreation Centers Reports & Studies CSD Y P GC 34090 Permanent 1401-06 City Hall Reports and Studies CSD PW Y P GC 34090 Permanent 1401-07 City Hall Construction/Capital Improvements CSD PW Y P GC 34090 Permanent 1401-08 City Hall Facilities CSD PW Y P GC 34090 Permanent 1401-09 Senior Center CSD Y P GC 34090 Permanent 1401-10 Recreation Forms (Liability Waivers, Activity Registrations,Park/Facility Rentals, Sign -In Sheets, Rosters, Parental Consent, Registration Receipt, Vendor Application, etc.) CSD N C + 2 GC 34090 2011 and prior 1402 CULTURAL RECREATION FILES 1402-01 Performing Arts CSD Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 27 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1402-02 Library CSD Y P GC 34090 Permanent 1402-03 Museums CSD Y P GC 34090 Permanent 1402-04 Tourism & Visitors Center Y P GC 34090 Permanent 1402-05 Cultural Reports and Studies CSD Y P GC 34090 Permanent 1403 ENVIRONMENTAL FILES 1403-01 Community Design Manual Y P GC 34090 Permanent 1403-02 Proposed Landscaping Guidelines Y P GC 34090 Permanent 1403-03 Air Pollution/Air Element Y P GC 34090 Permanent 1403-04 Archaeological Surveys Y P GC 34090 Permanent 1403-05 Hazardous Waste and Materials Y C + 10 CAL OSHA; 40 CFR 122.21 2004 and prior 1403-06 Weed Abatement CE N G CL + 2 GC 34090 2012 and prior if closed 1403-07 Resource Conservation Areas Y P GC 34090 Permanent 1403-08 Energy Conservation Y P GC 34090 Permanent 1403-09 City -Wide Clean-up Campaigns Y P GC 34090 Permanent 1403-10 Noise Pollution Y P GC 34090 Permanent 1403-11 Tree Trimming and Removal Y P GC 34090 Permanent 1403-12 Recycling Y P GC 34090 Permanent 1403-13 Safe Drinking Water Act Y P GC 34090 Permanent 1403-14 Congestion Management Y P GC 34090 Permanent 1403-15 Stephen's Kangaroo Rat Mitigation Y P GC 34090 Permanent 1403-16 Multi -Species Habitat Conservation Plan Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 28 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1403-17 CEQA Y P GC 34090 Permanent 1403-18 Landfills Y P GC 34090 Permanent 1403-19 Erosion Control Plans Y P GC 34090 Permanent 1403-20 Earthquake Standards/Hazardous Buildings Y P GC 34090 Permanent 1403-21 Mining Projects Y P GC 34090 Permanent 1403-22 Federal Endangered Species Act (FESA) Y P GC 34090 Permanent 1403-23 Santa Ana Watershed Project Authority Y P GC 34090 Permanent 1403-24 Glary Wingcd Sharpshootcr Environmental Pests Y P GC 34090 Permanent 1404 PHYSICAL RECREATION FILES 1404-01 Lake Oriented Sports CSD N C + 2 GC 34090 2011 and prior 1404-02 Equipment Rental CSD N C + 2 GC 34090 2011 and prior 1404-03 Recreation Programs CSD N C + 2 GC 34090 2011 and prior 1404-04 Golf Courses Y P GC 34090 Permanent 1404-05 Trails, Hiking, Biking, Equestrian CSD Y P GC 34090 Permanent 1404-06 Parades Pagc\anto CSD N C + 2 GC 34090 Also see Special Events 1180-13 2011 and prior and 1404-07 Skateboarding/Rollerblading CSD N C + 2 GC 34090 2011 and prior 1405 EDUCATION FILES 1405-01 Temecula Valley Unified School District N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1405-02 Universities, College & Higher Education N C + 2 GC 34090 2011 and prior 1405-03 Private & Christian Schools N C + 2 GC 34090 " " 2011 and prior 1405-04 High Schools N C + 2 GC 34090 " " 2011 and prior 1405-05 Murrieta Unified School District N C + 2 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 29 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1500 GOVERNMENT ORGANIZATIONS AND OFFICES: INTERNATIONAL, NATIONAL AND LOCAL 1500-02 International City Managers Association (ICMA) N C + 2 GC 34090 " " 2011 and prior 1500-03 InternationalNs. Sister Cities Organization CM, CSD N C + 2 GC 34090 Travel docs and related purchases 2011 and prior 1500-04 Technical Advisory Committee — March Air Force N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1501 UNITED STATES OFFICES AND ORGANIZATIONS 1501-00 Intergovernmental Agency & Organization Reference Papers N C +2 GC 34090 Publications, flyers, etc. 2011 and prior 1501-01 U.S. Department of Transportation N C +2 GC 34090 2011 and prior 1501-02 U.S. Department of Commerce -Bureau of Census N C + 2 GC 34090 " " 2011 and prior 1501-03 U.S. Post Office N C +2 GC 34090 " " 2011 and prior 1501-04 National Flood Insurance Program N C + 2 GC 34090 " " 2011 and prior 1501-05 Internal Revenue Service N C +2 GC 34090 " " 2011 and prior 1501-06 Department of Interior N C + 2 GC 34090 " " 2011 and prior 1501-07 Federal Communications Commission N C + 2 GC 34090 " " 2011 and prior 1501-08 Federal Budget N C + 2 GC 34090 " " 2011 and prior 1501-09 Equal Employment Opportunity (EEOC) N C + 2 GC 34090 " " 2011 and prior 1501-10 Federal Emergency Management Agency (FEMA) N C + 2 GC 34090 " " 2011 and prior 1501-11 Environmental Protection Agency N C + 2 GC 34090 " " 2011 and prior 1501-12 All American Cities N C +2 GC 34090 " " 2011 and prior 1501-13 NAFTA N C +2 GC 34090 " " 2011 and prior 1501-14 GFOA (Government Finance Officers Association) N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 30 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1502 CALIFORNIA OFFICES AND ORGANIZATIONS 1502-01 Department of Real Estate N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1502-02 Air Resources Board N C + 2 GC 34090 2011 and prior 1502-03 Alcoholic Beverage Control N C + 2 GC 34090 " " 2011 and prior 1502-04 Board of Equalization N C + 2 GC 34090 " " 2011 and prior 1502-05 Fair Political Practices Commission N C + 2 GC 34090 " " 2011 and prior 1502-06 Highway Patrol N C + 2 GC 34090 " " 2011 and prior 1502-07 Public Employees Retirement N C + 2 GC 34090 " " 2011 and prior 1502-08 Department of Forestry N C + 2 GC 34090 " " 2011 and prior 1502-09 Department of Industrial Relations/Prevailing Wage N C + 2 GC 34090 " " 2011 and prior 1502-10 Land Commission N C + 2 GC 34090 " " 2011 and prior 1502-11 Fish and Game N C + 2 GC 34090 " " 2011 and prior 1502-12 General Services N C + 2 GC 34090 " " 2011 and prior 1502-13 Controller N C + 2 GC 34090 " " 2011 and prior 1502-14 Department of Motor Vehicles CE N C + 2 GC 34090 For vehicle registration 2011 and prior 1502-15 California Conservation Corps. N C + 2 GC 34090 2011 and prior 1502-16 Office of Planning & Research — Newsletter N C + 2 GC 34090 " " 2011 and prior 1502-17 Department of Transportation N C + 2 GC 34090 " " 2011 and prior 1502-18 Transportation Commission N C + 2 GC 34090 " " 2011 and prior 1502-19 California Parks & Recreation Society CSD N C + 2 GC 34090 " " 2011 and prior 1502-20 Workers Compensation Insurance N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 31 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1502-21 Debt Advisory Commission (AB 1192) N C + 2 GC 34090 " " 2011 and prior 1502-22 California Energy Commission N C +2 GC 34090 " " 2011 and prior 1502-23 Office of Management & Budget N C + 2 GC 34090 " " 2011 and prior 1502-24 Secretary of State N C + 2 GC 34090 " " 2011 and prior 1502-25 Industrial Development Financing Advisory Committee N C + 2 GC 34090 " " 2011 and prior 1502-26 State Department of Health N C + 2 GC 34090 " " 2011 and prior 1502-27 State Water Resources Commission & Control Board N C + 2 GC 34090 " " 2011 and prior 1502-28 Municipal Business Tax Association N C + 2 GC 34090 " " 2011 and prior 1502-29 Housing and Community Development N C + 2 GC 34090 " " 2011 and prior 1502-30 Office of Criminal Justice Planning N C + 2 GC 34090 " " 2011 and prior 1502-31 Employment Development Department N C + 2 GC 34090 " " 2011 and prior 1502-32 Water Quality Control Board N C + 2 GC 34090 " " 2011 and prior 1502-33 Geology & Mining Board N C + 2 GC 34090 " " 2011 and prior 1502-34 Department of Finance N C + 2 GC 34090 " " 2011 and prior 1502-35 Bureau of Automotive Repairs N C + 2 GC 34090 " " 2011 and prior 1502-36 Wildlife Conservation Board N C + 2 GC 34090 " " 2011 and prior 1502-37 California Department of Commerce N C + 2 GC 34090 " " 2011 and prior 1502-38 3CMA (City -County Communications & Marketing) N C + 2 GC 34090 " " 2011 and prior 1502-39 California Association for Local Economic Development (CALED) N C + 2 GC 34090 " " 2011 and prior 1502-40 California Redevelopment Association (CRA) N C + 2 GC 34090 " " 2011 and prior 1502-41 California Contract Cities Association N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 32 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1502-42 CSMFO (California Society of Municipal Finance Officers) N C + 2 GC 34090 " " 2011 and prior 1502-43 CMBTA (California Municipal Business Tax Association) N C + 2 GC 34090 " " 2011 and prior 1502-44 CAPPO (California Association of Purchasing Professionals Assc.) N C + 2 GC 34090 " " 2011 and prior 1502-45 State Transportation Improvement Program (STIP) N C + 2 GC 34090 " " 2011 and prior 1502-46 Board of Governors N C + 2 GC 34090 " " 2011 and prior 1503 REGIONAL ORGANIZATIONS 2011 and prior 1503-00 LAFCO — Local Agency Formation Commission N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1503-01 Intergovernmental Training & Development N C + 2 GC 34090 2011 and prior 1503-02 Water Agencies Associations N C + 2 GC 34090 " " 2011 and prior 1503-03 Mayors & Councilmembers of Riverside County N C + 2 GC 34090 " " 2011 and prior 1503-04 ARJIS (Area Regional Justice Information System) N C + 2 GC 34090 " " 2011 and prior 1503-05 Southern California Joint Powers Insurance Authority N C + 2 GC 34090 " " 2011 and prior 1503-06 League of California Cities and National League of Cities N C + 2 GC 34090 " " 2011 and prior 1503-07 Metropolitan Water District of Southern California N C + 2 GC 34090 " " 2011 and prior 1503-08 WRCOG (Western Riverside Council of Governments) N C + 2 GC 34090 " " 2011 and prior 1503-09 Inland Empire Relocation Group N C + 2 GC 34090 " " 2011 and prior 1503-10 SWRCoCC (Southwest Riverside County Care Coalition) N C + 2 GC 34090 " " 2011 and prior 1503-11 SCAG (Southern California Association of Governments) N C + 2 GC 34090 " " 2011 and prior 1503-12 Airport Land Use Commission N C + 2 GC 34090 " " 2011 and prior 1503-13 CARE (Coalition fora Reasonable Environment) N C + 2 GC 34090 " " 2011 and prior 1503-14 CVAG (Coachella Valley Association of Governments) N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 33 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1503-15 SANDAG (San Diego Association of Governments) C + 2 GC 34090 2011 and prior 1504 RIVERSIDE COUNTY FILES 2011 and prior 1504-01 Riverside County Correspondence, General N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1504-02 Assessor N C + 2 GC 34090 2011 and prior 1504-03 Auditor and Controller N C + 2 GC 34090 " " 2011 and prior 1504-04 Board of Supervisors N C + 2 GC 34090 " " 2011 and prior 1504-05 Office of Disaster Preparedness N C + 2 GC 34090 " " 2011 and prior 1504-06 Flood Control/Water Conservation District N C + 2 GC 34090 " " 2011 and prior 1504-07 Housing and Community Development Department N C + 2 GC 34090 " " 2011 and prior 1504-08 Public Works Department N C + 2 GC 34090 " " 2011 and prior 1504-09 Registrar of Voters N C + 2 GC 34090 " " 2011 and prior 1504-10 Sheriff N C + 2 GC 34090 " " 2011 and prior 1504-11 Traffic Advisory Commission N C + 2 GC 34090 " " 2011 and prior 1504-12 Treasurer — Tax Collector N C + 2 GC 34090 " " 2011 and prior 1504-13 Public Health Services N C + 2 GC 34090 " " 2011 and prior 1504-14 Department of Transportation N C + 2 GC 34090 " " 2011 and prior 1504-15 Department of Animal Control N C + 2 GC 34090 " " 2011 and prior 1504-16 Economic Development Program N C + 2 GC 34090 " " 2011 and prior 1504-17 Planning & Land Use N C + 2 GC 34090 " " 2011 and prior 1504-18 General Services N C + 2 GC 34090 " " 2011 and prior 1504-19 County Recorder & Clerk N C + 2 GC 34090 " " 2011 and prior 1504-20 Social Services N C + 2 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 34 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) Series Discontinued Was Minor Use Permit Files/Event 203-09 Series Discontinued Was Zoning Interpretations 203-14 GC 34090 203-18 Series Discontinued Was Pre -Development Conference/Preliminary Application 1504-21 Library System 203-27 N C + 2 GC 34090 " " 2011 and prior 1504-22 Parks and Recreation Series Discontinued Was Development Regulation N C + 2 GC 34090 " " 2011 and prior 1504-23 Waste Management N C + 2 GC 34090 " " 2011 and prior 1504-24 Centennial N C + 2 GC 34090 " " 2011 and prior 1504-25 Riverside Operational Area Organization N C + 2 GC 34090 " " 2011 and prior 1504-26 County Courts N C + 2 GC 34090 " " 2011 and prior 1504-27 Riverside County Abandoned Vehicle Service Authority (AVA) CE N C + 2 GC 34090 " " 2011 and prior DISCONTINUED SERIES: 101-06 Series Discontinued Was General Compliments 101-07 Series Discontinued Was General Complaints 203-05 Series Discontinued Was Major Use Permit Files/Event 203-06 Series Discontinued Was Minor Use Permit Files/Event 203-09 Series Discontinued Was Zoning Interpretations 203-14 Series Discontinued Was Development Review Approval 203-18 Series Discontinued Was Pre -Development Conference/Preliminary Application 203-26 Series Discontinued Was Consistency Check 203-27 Series Discontinued Was Annexation — See 1002-07 203-29 Series Discontinued Was Substantial Conformance 203-30 Series Discontinued Was Land Use 203-33 Series Discontinued Was Development Regulation 203-34 Series Discontinued Was Multi -family Housing (Non -Redevelopment) 204-02 Series Discontinued Was Computer LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 35 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 36 Programming Files & Department Directories 204-03 Series Discontinued Was Computer Information and Reference Manuals 204-04 Series Discontinued Was Information Systems — Reports & Organization 204-05 Series Discontinued Was Archived/Non Archived E-mail 205-05 Series Discontinued Was Budget Status 205-06 Series Discontinued Was Budget Contract Planning Service/Special Projects 205-07 Series Discontinued Was Community Service Funding - Moved to Section 209 205-08 Series Discontinued Was Redevelopment Agency Budget 205-10 Series Discontinued Was Revenue Estimates 205-12 Series Discontinued Was Budget Manual and Calendar 206-01 Series Discontinued Was Status Reports - Departmental 206-03 Series Discontinued Was Status Reports -Staff Meetings 207-02 Series Discontinued Was In -House Police Department Analysis 301-01 Series Discontinued Was Staff Assignment List 304-00 Series Discontinued Was Reference Papers 304-04 Series Discontinued Was Indexing (Minutes, Resolutions, Etc.) 305-03 Series Discontinued Was SCJPIA Applications 305-04 Series Discontinued Was Risk Management Manual 401-01 Series Discontinued Was Cost Ledger Files 401-02 Series Discontinued Was Operation Ledger & Journal Files 401-04 Series Discontinued Was Plant Cost File 401-05 Series Discontinued Was Cost Report Information 401-08 Series Discontinued Was Personal Expense Account Files 401-09 Series Discontinued Was Request for Payment Files LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 36 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) 401-12 Series Discontinued Was Cost Distribution 401-15 Series Discontinued Was Insurance 401-17 Series Discontinued Was Monthly Financial Statements 401-22 Series Discontinued Was Revenue Studies 401-23 Series Discontinued Was Appropriations Recapitulation 401-24 Series Discontinued Was Tax Correspondence 401-26 Series Discontinued Was Cash Statements 401-27 Series Discontinued Was General Assessments 401-28 Series Discontinued Was Tax Base 401-29 Series Discontinued Was Licensing Correspondence 401-30 Series Discontinued Was Grant Files -Funding Requests 401-31 Series Discontinued Was Tax Rates & Resolutions 401-32 Series Discontinued Was Accounting Services 401-33 Series Discontinued Was Development Impact Fees 401-34 Series Discontinued Was Petroleum Violation Escrow Account Funding Program 402-01 Series Discontinued Was General Fund Receipts 402-03 Series Discontinued Was License Payments 402-04 Series Discontinued Was Receipts, Water Bills 402-07 Series Discontinued Was Tax Receipts 402-08 Series Discontinued Was Billings, General 404-05 Series Discontinued Was Withholding Tax 404-08 Series Discontinued Was Travel Expense Files 404-10 Series Discontinued Was Employee Gross Earnings 404-11 Series Discontinued Payroll Changes and Listings 404-12 Series Discontinued Was CETA Payrolls 404-13 Series Discontinued Was FICA Social Security LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 37 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) 405-02 Series Discontinued Was Bond Sales Files 405-03 Series Discontinued Was Paid & Cancelled Bonds and Coupons 405-04 Series Discontinued Was Bond Register 405-05 Series Discontinued Was Surety Bonds 405-06 Series Discontinued Was Indemnity Bond Files 405-07 Series Discontinued Was Bond Information 405-08 Series Discontinued Was Bond Payment Correspondence 405-10 Series Discontinued Was Bond Foreclosure 405-14 Series Discontinued Was CFD 88-12 405-15 Series Discontinued Was CFD 98-1 406-01 Series Discontinued Was Audit Files Correspondence 406-02 Series Discontinued Was Audit Reports by City 406-03 Series Discontinued Was External Audit Reports 406-04 Series Discontinued Was Audit Workpapers 406-05 Series Discontinued Was Redevelopment Agency Financial Statements 406-06 Series Discontinued Was TCSD Financial Statements 408-01 Series Discontinued Was Portfolio of Investments 408-02 Series Discontinued Was Cash Flow Investment Records 408-03 Series Discontinued Was Quarterly Statements 408-08 Series Discontinued Was Wire Transfers 409-02 Series Discontinued Was Accounts Receivable - Due to/from County 409-03 Series Discontinued Was Billings 409-08 Series Discontinued Was Funding Programs 409-09 Series Discontinued Was Business Licenses 409-13 Series Discontinued Was Booking Fees 409-14 Series Discontinued Was K Rat Fees LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 38 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) 409-17 Series Discontinued Was Temecula Public Facilities Financing Corporation TPFA 409-19 Series Discontinued Was Teeter Plan 409-20 Series Discontinued Was Utility Users Fee 409-21 Series Discontinued Was Tax & Revenue Anticipation Notes 409-22 Series Discontinued Was Excise Tax Exemption Certificates 409-26 Series Discontinued Was Fines 501-03 Series Discontinued Was Employee Record Cards 501-04 Series Discontinued Was Fingerprint/ID Access 502-03 Series Discontinued Was Consumer Index Files 502-05 Series Discontinued Was Fringe Benefits 502-06 Series Discontinued Was Sick Leave Policy 503-02 Series Discontinued Was Employee Evaluations 503-03 Series Discontinued Was Position Classification Files 503-04 Series Discontinued Was Job Description Files 504-01 Series Discontinued Was Personnel Progress & Activity Reports 504-02 Series Discontinued Was Personnel Counseling File 504-03 Series Discontinued Was Personnel Questionnaires 504-04 Series Discontinued Was Personnel Action 504-05 Series Discontinued Was Planning & Organization 505-03 Series Discontinued Was Selection Lists 505-05 Series Discontinued Was Recruitment Advertising Files 505-07 No Long in Use Was Personnel Requisitions 506 Category Discontinued Was TESTING FILES 506-01 Series Discontinued Was Test & Examination Files (Including Ordering) 506-02 Series Discontinued Was Examination Notice Files 506-03 Series Discontinued Was Applications Completed Examination Files 506-04 Series Discontinued Was Affirmative Action Forms LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 39 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) 507-01 Series Discontinued Was Tuition Reimbursement Arrangements Files 507-02 Series Discontinued Was Special Training Programs (CETA, etc.) 507-04 Series Discontinued Was Temecula Employee Apprenticeship Model (T.E.A.M.) Program 508-01 Series Discontinued Was Individual Medical Records 508-03 Series Discontinued Was Pre Employment Physical Exams 509-01 Series Discontinued Was Recruitment Advertising Files 509-02 Series Discontinued Was Job Application Files 509-03 Series Discontinued Was Personnel Requisitions 509-04 Series Discontinued Was Consultants 510-04 Series Discontinued Was Safety Committee Minutes 601-07 Series Discontinued Was Central Supply Requisition 601-11 Series Discontinued Was Handbook/Policies & Procedures 601-12 Series Discontinued Was Pre -Qualified Bidders List 601-14 Never an Item — Open for New Item 701-21 Series Discontinued Was Other Cities Resolutions & Ordinances 702-05 Series Discontinued Was Absentee Voter Files Correspondence 702-09 Series Discontinued Was Reports to State & National Election Committees 702-13 Series Discontinued Was Mayor/Mayor Pro -Tem 702-14 Series Discontinued Was State Propositions (California) 703-04 Series Discontinued Was Tax Litigation 703-05 Protests 703-07 Series Discontinued Was Investigations LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 40 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 41 704-00 Series Discontinued Was Legal Affairs Reference Papers 704-01 Series Discontinued Was Accidents Involving City Vehicles 704-11 Series Discontinued Was City Attorney Opinions 704-14 Series Discontinued Was Damage to City Property 704-16 Series Discontinued Was Small Claims 704-17 Series Discontinued Was Federal Laws (Labor, Public Works, etc.) 704-20 Series Discontinued Was Amicus Briefs 704-21 Series Discontinued Was Probates 705-00 Series Discontinued Was Assessment District - Formation 705-04 Series Discontinued Was CFD 88-12 Ynez Corridor 705-06 Series Discontinued Was Historic Preservation District 705-08 Series Discontinued Was CFD 88-3 705-10 Series Discontinued Was AD92-01 705-13 Series Discontinued Was Underground Utility District No. 1 705-14 Series Discontinued Was Murrieta Redevelopment Plan 705-15 Series Discontinued Was CFD No.1 705-16 Series Discontinued Was Western Bypass Corridor Assessment District 705-17 Series Discontinued Was TCSD Hardship Appeals 705-18 Series Discontinued Was Old Town/Westside Community Facilities District Financing Authority 705-19 Series Discontinued Was Westside Improvement Authority CSD1 Rogersdale 705-20 Series Discontinued Was CFD 98-1 Winchester Hills (See also 405-14) 705-21 Series Discontinued Was Old Town Market Assessment 802-03 Series Discontinued Was Moving — House LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 41 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 42 Pemits 802-04 Records Series Number Never Assigned 802-06 Series Discontinued Was Blasting Permits 804 Category Discontinued Was ALTERATION & IMPROVEMENT FILES 804-01 Series Discontinued Was Project Files 805-02 Series Discontinued Was Water Specifications 805-05 Series Discontinued Was Building & Plan Checks 901-04 Series Discontinued Was Organization Recognitions File 901-06 Series Discontinued Was Grievance Files 901-07 Series Discontinued Was Discrimination Complaints 901-08 Series Discontinued Was Political Activity (Employee Related) 901-09 Series Discontinued Was Discipline Policy and Procedures 901-10 Series Discontinued Was Labor Relations Policy & Procedures 1160-03 Series Discontinued Was Truck Route Studies Files 1160-05 Series Discontinued Was Traffic Safety Committee 1203 Category Removed Was Never Assigned 1302-01 Series Discontinued Was Reserve Firefighters 1302-03 Series Discontinued Was Fire Department Incident Reports 1302-05 Series Discontinued Was Fire Protection Regulations 1302-07 Series Discontinued Was Investigations 1500-01 Series Discontinued Was International Council of Shopping Centers 1506 Category Discontinued WAS INTER AND INTRACITY CORRESPONDENCE 1506-01 Series Discontinued Was Innovations in Other Cities 1506-02 Series Discontinued Was Other Cities 1506-03 Series Discontinued Was Redevelopment LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 42 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) ADDITIONS: New column Reference Papers 1506-04 Series Discontinued Was Planning Services Reference Papers 1506-05 Series Discontinued Was Public Services Reference Papers 1506-06 Series Discontinued Was Building Inspection Reference Papers 1506-07 Series Discontinued Was Engineering Services Reference Papers 1506-08 Series Discontinued Was Community Services Reference Papers 1506-09 Series Discontinued Was Administrative Services Reference Papers 1506-10 Series Discontinued Was Newsletters 1506-11 Series Discontinued Was Safety Services Reference Papers 1506-12 Series Discontinued Was Legislative/Administrative Reference Papers 1600 Category Discontinued Was City of Temecula Facilities Correspondence Files 1600-01 Series Discontinued Was City Hall, General 1601-02 Series Discontinued Was Fire Station 1 (No. 12) 1601-03 Series Discontinued Was Fire Station 2 (No. 73) 1601-04 Series Discontinued Was Use of City Facilities 1601-05 Series Discontinued Was Fire Station 3 (No. 84) ADDITIONS: New column Record Holder (if specified) --- New column Retention Dates of Records (Updated each January) --- Footer (each page) Legends --- 203-01 Legal citation H & S 19850 203-02 Legal citation H & S 19850, GC 4003, GC 4004 203-03 Legal citation H & S 19850, GC 4003, GC 4004 203-04 Legal citation H & S 19850, GC 4003, GC 4004 203-07 Legal citation d 203-08 Legal citation H & S 19850, GC 4003, GC 4004 203-35 New records series Massage Establishment/Technician 203-36 New records series Findings of Public Convenience or Necessity 203-37 New records series Development Impact Fee Reduction 203-38 New records series Extension of Time 203-39 New records series Habitat Acquisition Negotiations Strategy (HANS) LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 43 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) 203-40 New records series Minor Exception 203-41 New records series Model Home Complex 203-42 New records series Pre -Application Review 203-43 New records series Residential Tract Product Review 203-44 New records series Vendors License 203-45 New records series Wireless Antenna Facility 203-46 New records series Long Range Planning Projects 203-47 New records series Certificate of Historical Appropriateness 204-06 New records series Council, Commission & Committee Meeting Media 404-01 Legal citation and wording Payroll Files (W2's, EDD, 941, etc.) — CFR 1627.3 405-16 New records series Bonds Other 409-31 New records series Parking Legal Citations 410-07 New records series Sponsorship & Funding Requests 504-07 New records series Grievances, Complaints and Investigations 504-08 New records series Special HR Events 508-04 New records series Workers Compensation (litigated) 509-05 New records series Compliance Reports (EED, SCO, OSHA, etc.) 510-05 New records series Department of Transportation DOT Program 704-07 Legal citation 81009 (e) 81009 (b) 704-22 New records series FPPC Form 800 Series 1150-05 New records series Animal Control Facilities 1302-08 New records series Fire Permit Files 1503-15 New records series SANDAG (San Diego Association of Governments) 1504-27 New records series Riverside County Abandoned Vehicle Service Authority (AVA) CHANGED/RENAMED: 201-01 Retention change P to US + 2 203-10 Renamed series and added legal citation Modifications (includes minor, major, review) 203-11 Renamed series General Plan/Development Code and Amendments 203-13 Renamed series Environmental Initial Study, Environmental Impact Report and Environmental Assessments 203-21 Renamed series Specific Plans/Specific Plan Amendments 204-01 Renamed series Computer Files 209-01 Changed record holder CM 209-02 Changed record holder & retention PLG — Permanent Retention 304-02 Renamed series Department Inventories and Worksheets 304-03 Renamed series Records Destruction Authorization Files and Certificates 401-03 Changed retention 4AA 401-37 Renamed series Asset Management Inventory 404-01 Renamed series Payroll Files (W2's, EDD, 941, etc.) 404-03 Renamed series Payroll System Reports 409 Renamed category Revenue & Taxation (Also see Section 401) 500 Renamed category Personnel, Salary & Benefits, Classification, Recruitment, Testing, Training, Medical, Compliance, Safety, Incentives & Awards 502-01 Renamed series Employee Benefit Plans LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 44 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) 505-01 Renamed series and changed retention Recruitment File — After Closed + 3 505-02 Changed retention After Termination + 3 505-04 Renamed series & changed retention Employment Eligibility Verification (Green card, work permits, etc.) —After Termination +3 505-06 Changed retention C + 3 505-08 Renamed series and changed retention Recruitment Consultants — After Closed + 3 507-03 Renamed series Employee Training 508 Renamed category Workers Comp 509 Renamed category Compliance Files 510-03 Changed retention Permanent 511-01 Renamed series Employee Recognition 511-02 Moved series Moved from 901-03 601-03 Changed retention Unsuccessful 4 Years; Successful Permanent and filed with contract 605-01 Changed retention Current + 3 701-09 Changed retention Successful P; Unsuccessful C + 2 701-16 Changed retention Current + 2 702-03 Renamed series Election Statistics Files 702-04 Renamed series Election Ballots (Miscellaneous) 702-12 Changed retention and added legal citations Closed + 8 months 703 Renamed category Legal 703-01 Renamed series and changed retention Request for Records — Closed + 2 704-10 Renamed series Code Enforcement Citations/Liens (liens permanent retention) 704-12 Changed retention C + 2 704-19 Renamed series and changed legal citation Miscellaneous Petitions/Protests 901-00 Renamed series Labor Relations 901-05 Renamed series Employee Organization Files 1160-04 Renamed series Traffic Requests — Public Inquiry 1161-03 Renamed series Speed Survey 1401-10 Renamed series Recreation Forms (Liability Waivers, Activity Registrations, Park/Facility Rentals, Sign -In Sheets, Rosters, Parental Consent, Registration Receipt, Vendor Application) 1403-06 Changed retention Closed + Two 1403-24 Renamed series Environmental Pests 1404-06 Renamed series Parades LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 45 RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING REVISIONS TO THE ESTABLISHED CITYWIDE RECORD RETENTION SCHEDULE AND REPEALING RESOLUTION NO. 07-02 THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Records Retention Schedule is a key element in effectively administering the Records Management Program for the City of Temecula. The objective of the schedule is to administer and preserve records vital to the operation of the City and to legally dispose of records that have served their usefulness. Section 2. The Records Retention Schedule, attached hereto as Exhibit A, contains a listing of all records produced and maintained by the City. Section 3. The Records Retention Schedule is a living, breathing document which changes based on the operational needs of the City. Periodic revisions to the schedule ensure the ongoing records related needs of the City are being addressed. Section 4. Resolution No. 07-02 is hereby repealed. Section 5. The City Clerk shall certify the adoption of this resolution with attached Exhibit A. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of February, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of February, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 100 GENERAL ADMINISTRATIVE FILES 100-01 Mission Statement HR Y P GC 34090 Keep originals for historical purposes Permanent 100-02 Policies and Procedures (City Wide) HR Y P GC 34090 Keep originals for historical purposes Permanent 101 CORRESPONDENCE CONTROL FILES 101-01 Chronological Files ALL N C + 2 GC 34090 2011 and prior 101-02 Mail Log ALL N C + 2 GC 34090 2011 and prior 101-03 Telephone Record Books ALL N C + 2 GC 34090 2011 and prior 101-04 Suspense Files ALL N C + 2 GC 34090 2011 and prior 101-05 Mailing Requests ALL N C + 2 GC 34090 2011 and prior 200 PLANNING, BUDGET & PROGRAMMING FILES 201 EMERGENCY PLANNING FILES 201-01 Emergency Planning Files HR, IT Y US + 2 GC34090 Until Superseded + 2 201-02 Emergency Reporting Files HR Y P GC 34090 Permanent 201-03 Civil Disturbance & Riot Files HR Y P GC 34090 Permanent 201-04 Disaster Reporting Files HR Y P GC 34090 Permanent 201-05 Civil Defense/Terrorism Planning Files HR Y P GC 34090 Permanent 201-06 Emergency Communications Files (Includes 911) HR Y P GC 6254 Permanent 201-07 Community Resources HR N US GC 6254 Permanent 201-08 Emergency Management Training HR Y P GC 6254 Permanent 202 ORGANIZATION PLANNING FILES 202-01 Organization Planning (City of Temecula) HR Y C + 2 GC 34090 See 504-06 for Charts 2011 and prior 203 CITY PLANNING FILES 203-01 Tentative Map Files/Tentative Tract Maps PLG, PW Y P GC 34090; H & S 19850; Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 1 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 4003; GC 4004 203-02 Tentative Parcel Map Files PLG, PW Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-03 Zone Change Files PLG Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-04 Variance Files PLG Y P GC 34090; H & S 19850; GC 4003; GC 4004 Permanent 203-07 Temporary Use Permit CSD, PLG, PW N C + 2 GC 34090d 2011 and prior 203-08 Conditional Use Permit Files PLG, PW Y P GC 34090 H & S 19850; GC 4003; GC 4004 Permanent 203-10 Modifications (includes minor, major, review) PLG Y P GC 34090 H & S 19850; GC 4003; GC 4004 Permanent 203-11 General Plan/Development Code and Amendments PLG Y P GC 34090 Permanent 203-12 Lot Line Adjustment CC, PLG,PW Y P GC 34090 Permanent 203-13 Environmental Initial Study, Environmental Impact Report and Environmental Assessments PLG Y P GC 34090 Permanent 203-15 Comprehensive Sign Program PLG Y P GC 34090 Permanent 203-16 Temporary Signs PLG N C + 2 GC 34090d 2011 and prior 203-17 Sign Permit PLG Y P GC 34090 Permanent 203-19 Parcel Merger CC, PLG, PW Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 2 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 203-20 Home Occupation Permit PLG Y P GC 34090 Permanent 203-21 Specific Plans/Specific Plan Amendments PLG Y P GC 34090 Permanent 203-22 Certificate of Compliance CC, PLG, PW Y P GC 34090 Permanent 203-23 Waivers of Final Map PLG Y P GC 34090 Permanent 203-24 Development Plans PLG, PW Y P GC 34090 Permanent 203-25 Second Unit Permit PLG Y P GC 34090 Permanent 203-28 Development Agreements PLG Y P GC 34090 Permanent 203-31 Landscape Agreements/Bonds/Plans PLG Y P GC 34090 Permanent 203-32 Appeals PLG N C +2 GC 34090 2011 and prior 203-35 Massage Establishment/Technician PLG N P GC 34090 Permanent 203-36 Findings of Public Convenience or Necessity PLG Y P GC 34090 Permanent 203-37 Development Impact Fee Reduction PLG Y P GC 34090 Permanent 203-38 Extension of Time PLG Y P GC 34090 Permanent 203-39 Habitat Acquisition Negotiations Strategy (HANS) PLG Y P GC 34090 Permanent 203-40 Minor Exception PLG Y P GC 34090 Permanent 203-41 Model Home Complex PLG Y P GC 34090 Permanent 203-42 Pre -Application Review PLG Y P GC 34090 Permanent 203-43 Residential Tract Product Review PLG Y P GC 34090 Permanent 203-44 Vendors License PLG Y P GC 34090 Permanent 203-45 Wireless Antenna Facility PLG Y P GC 34090 Permanent 203-46 Long Range Planning Projects PLG Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 3 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 203-47 Certificate of Historical Appropriateness PLG Y P GC 34090 Permanent 204 COMPUTER APPLICATIONS & DIRECTORIES 204-01 Computer Files IT Y P GC 34090 Permanent 204-06 Council, Commission & Committee Meeting Media CC, IT N P GC 34090 Permanent 205 BUDGET FILES 205-01 Budget Working Paper Files ALL N C + 2 GC 34090 2011 and prior 205-02 Proposed Budget ALL N C + 2 GC 34090 2011 and prior 205-03 Approved Budget FIN Y P GC 34090 Permanent 205-04 Budget Adjustments FIN Y P GC 34090 Permanent 205-09 Capital Improvement Program Budget FIN Y P GC 34090 Permanent 205-11 GANN Appropriation Limit FIN Y P GC 34090 Permanent 205-13 State Budget Information FIN N C + 2 GC 34090 2011 and prior 206 REPORTING FILES 206-02 Annual Financial Reports FIN Y P GC 34090 Permanent 206-04 State Controller's Report (City) FIN Y P GC 34090 Permanent 206-05 Street Report (City) FIN Y P GC 34090 Permanent 206-06 Statement of Indebtedness (RDA) FIN Y P GC 34090 Permanent 206-07 State Controller's Report (RDA) FIN Y P GC 34090 Permanent 206-08 State Controller's Report (TCSD) FIN Y P GC 34090 Permanent 207 COST ANALYSIS STUDIES 207-01 Cost Analysis Studies Files FIN Y P Permanent 208 REDEVELOPMENT 208-01 Redevelopment Plan PLG Y P GC 34090 Permanent 208-02 Redevelopment Projects PLG Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 4 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 208-03 Redevelopment Programs PLG Y P GC 34090 Permanent 208-04 Housing Programs PLG Y P GC 34090 Permanent 208-05 Housing Projects PLG Y P GC 34090 Permanent 208-06 Owner Participation Rules PLG N US GC 34090 Until Superseded 208-07 Relocation Assistance, Rules & Guidelines PLG N US GC 34090 Until Superseded 209 PROGRAM FILES 209-01 Community Services Funding Program CM Y P GC 34090 Permanent 209-02 Community Development Block Grants (CDBG) PLG N P GC 34090; 7 CFR 3016.42 Permanent 300 MANAGEMENT FILES 301 DEPARTMENTAL MANAGEMENT FILES 301-02 Conference and Meetings ALL N US GC 6254 Until Superseded 301-03 Departmental Procedures ALL N US GC 6254 Until Superseded 302 REPORTS MANAGEMENT FILES 303 FORMS MANAGEMENT FILES 303-01 Forms ALL N US GC 6254 Until Superseded 304 RECORDS MANAGEMENT FILES 304-01 Filing Systems & Procedures (Includes TUFFS) CC N US GC 6254 Until Superseded 304-02 Department Inventories and Worksheets CC Y P GC 6254 Permanent 304-03 Records Destruction Authorization Files and Certificates CC Y P GC 6254 Permanent 304-05 Imaging/Micrographics Program CC N US GC 6254 Until Superseded 304-06 Department Transfer Lists CC Y P GC 6254 Permanent 304-07 Retention Schedules CC N P GC 6254 Permanent 305 RISK MANAGEMENT LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 5 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 305-01 Insurance CC Y P GC 34090 Permanent 305-02 Claims CC, FIN N 3 AS GC 34090 2011 and prior years after settled 400 ACCOUNTING, PAYROLL & RETIREMENT 401 ACCOUNTING & REVENUE FILES Also see Section 409 401-03 General Ledger File/AJE/BJE FIN N 4AA GC 34090 FY08/09 and prior 401-06 Accounts Payable FIN N 4 AA GC 34090 FY08/09 and prior 401-07 Accounts Receivable FIN N 4 AA GC 34090 FY08/09 and prior 401-10 Demands & Warrants FIN Y P GC 34090 Permanent 401-11 Encumbrance Files FIN N 4 AA GC 34090 FY08/09 and prior 401-13 List of Demands FIN N 4 AA GC 34090 FY08/09 and prior 401-14 Petty Cash Files FIN Y 4 AA GC 34090 FY08/09 and prior 401-16 Sales Tax FIN N 4 AA GC 34090 Also see 409-11 FY08/09 and prior 401-18 Master Chart of Accounts FIN Y P GC 34090 Permanent 401-19 Financial Statements FIN Y 7AA GC 34090 & CCP 337 FY05/06 and prior 401-20 State Revenues FIN Y P GC 34090 Permanent 401-21 Fiscal Analysis FIN Y P GC 34090 Permanent 401-25 Vouchers and Voucher Register (Cash Disbursement Journal) FIN 4 AA GC 34090 FY08/09 and prior 401-35 Internal Service Funds FIN N 4 AA GC 34090 FY08/09 and prior 401-36 Capital Improvement Program (CIP) FIN Y P GC 34090 Permanent 401-37 Asset Management Inventory FIN Y P GC 34090 Permanent 402 RECEIPTS & BILLING FILES 402-02 Daily Cash Receipts FIN N 4 AA GC 34090 FY08/09 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 6 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 402-05 Permits and Permit Fees FIN Y P GC 34090 Permanent 402-06 Business Licenses FIN N 4 AT GC 34090 4 Years After Termination 403 CITY BANKING FILES 403-01 Bank Deposit Files FIN N 4 AA GC 34090 FY08/09 and prior 403-02 Bank Statements FIN N 4 AA GC 34090 FY08/09 and prior 403-03 Check Stubs, CancelledNoided Checks FIN N 5 AA GC 34090 Includes payroll, cancelled & voided checks FY07/08 and prior 403-04 Signature Cards & Authority FIN N 5 AA GC 34090 FY07/08 and prior 403-05 Banking Service Files FIN N 3 AT GC 34090 3 Years After Termination 403-06 Bank Reconciliation FIN N 4 AA GC 34090 FY08/09 and prior 403-07 Bank Proposals FIN N C + 2 GC 34090 2011 and prior 403-08 NP Checks (Numerical Listing) FIN N 4 AA GC 34090 FY08/09 and prior 404 PAYROLL FILES 404-01 Payroll Files (W2's, EDD, 941, etc.) FIN N P GC 34090 CFR 1627.3 Permanent 404-02 Payroll Deductions/Benefit Reports FIN N C + 2/P GC 34090 P29 CFR 1627.3 Payroll Deductions C + 2 Benefit Reports Permanent 2011 and prior/Permanent 404-03 Payroll System Reports FIN N 6 AA GC 34090 FY06/07 and prior 404-04 Time Sheets FIN N 6 AA GC 34090 FY06/07 and prior 404-06 Vacation & Sick Leave FIN, HR N 4 AA GC 34090 FY08/09 and prior 404-07 Deferred Compensation FIN, HR N P GC 34090 29 CFR 1627.3 Permanent 404-09 Unemployment Compensation Files FIN, HR N 5 AT GC 34090 Permanent 404-14 PERS — Payroll Reports FIN, HR N P 29 CFR 1627.3 Permanent 404-15 Copies of Employee Paychecks & Direct Deposit FIN N 5 AA FY07/08 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 7 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) Stubs GC 34090 404-16 Workers Compensation FIN/HR N 5 AT GC 34090 5 Years After Termination 405 BOND FILES 405-01 Bond Issue Files Y P 53921 & CCP 337.5 Permanent 405-09 Bonds, Development and Performance Y P 53921 & CCP 337.5 Permanent 405-11 Redevelopment Agency Y P 53921 & CCP337.5 Permanent 405-12 Temecula Community Services District CSD Y P 53921 & CCP337.5 Permanent 405-13 Industrial Development Authority Y P 53921 & CCP337.5 Permanent 405-16 Bonds Other CC Y P 53921 & CCPcc7.5 Permanent 406 AUDIT FILES 406-07 City Annual Audit FIN Y P GC 34090 Permanent 406-08 Single Audit FIN Y P GC 34090 Permanent 406-09 Redevelopment Agency FIN Y P GC 34090 Permanent 406-10 Riverside County Transportation Commission FIN Y P GC 34090 Permanent 406-11 Other FIN Y P GC 34090 Permanent 407 RETIREMENT FILES 407-01 Individual Vested Interest Records FIN Y P GC 34090 Permanent 407-02 Deferred Compensation Files FIN Y P GC 34090 Permanent 407-03 Retirement Reports Files FIN Y P GC 34090 Permanent 407-04 Retirement Correspondence and Information (PERS) FIN Y P GC 34090 Permanent 407-05 Disability Retirement FIN Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 8 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 408 INVESTMENTS FILES 408-04 Certificates of Deposit Information FIN Y P GC 34090 Permanent 408-05 Investment Information Files FIN N 4 AA GC 34090 FY08/09 and prior 408-06 Monthly Treasurer's Report FIN Y P GC 34090 Permanent 408-07 Administration FIN N 4 AA GC 34090 FY08/09 and prior 408-09 Brokers/Dealers FIN N C + 2 GC 34090 2011 and prior 408-10 State of California Local Agency Investment Fund (LAIF) FIN N 4 AA GC 34090 FY08/09 and prior 408-11 Bank Investment Agreement FIN Y P GC 34090 Permanent 409 REVENUE & TAXATION Also see Section 401 409-01 Administration FIN N 4 AA GC 34090 FY08/09 and prior 409-04 User Fee Studies FIN Y P GC 34090 Permanent 409-05 Development Impact Fees FIN Y P GC 34090 Permanent 409-06 Franchise Fees FIN Y P GC 34090 Permanent 409-07 Fee Schedules FIN Y P GC 34090 Permanent 409-10 Property Tax FIN N P GC 34090 Permanent 409-11 Sales Tax FIN N P GC 34090 Also see 401-16 Permanent 409-12 Transient Occupancy Tax (TOT) FIN N 4 AA GC 34090 FY08/09 and prior 409-15 TCSD Fees FIN Y P GC 34090 Permanent 409-16 Documentary Transfer Tax FIN N 4 AA GC 34090 FY08/09 and prior 409-18 Grants FIN Y P GC 34090 Permanent 409-23 Gas Tax FIN N 4 AA GC 34090 FY08/09 and prior 409-24 Vehicle Impound Fee FIN Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 9 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 409-25 Development Agreement Fees FIN Y P GC 34090 Permanent 409-27 Jarvis Prop 218 FIN Y P GC 34090 Permanent 409-28 County Revenues, Other FIN Y P GC 34090 Permanent 409-29 State Revenues, Other FIN Y P GC 34090 Permanent 409-30 Measure A FIN Y P GC 34090 Permanent 409-31 Parking Legal Citations FIN N 4AC GC 34090 4 Years After Closed 410 ECONOMIC DEVELOPMENT 410-01 Loans & Incentives ED Y P GC 34090 Permanent 410-02 Studies/Research/Demographics ED Y P GC 34090 Permanent 410-03 Meetings/Seminars/Conferences/ Showcases ED N C + 2 GC 34090 2011 and prior 410-04 EDC's & Other Agencies ED Y P GC 34090 Permanent 410-05 Temecula Businesses ED N US GC 34090 Until Superseded 410-06 Business Development/Projects ED N US GC 34090 Until Superseded 410-07 Sponsorship & Funding Requests ED N US GC 34090 Until Superseded 500 PERSONNEL, SALARY & BENEFITS, CLASSIFICATION, RECRUITMENT, TESTING, TRAINING, MEDICAL, COMPLIANCE, SAFETY, INCINTIVES & AWARDS 501 PERSONNEL RECORDS 501-01 Individual Personnel Folders HR N CL + 10 GC 34090 2004 and prior if closed 501-02 Personnel Policy File HR Y P GC 34090 Historical Value Permanent 502 SALARY & BENEFITS 502-01 Employee Benefit Plans HR Y P GC 34090 Permanent 502-02 Salary Survey Files HR Y US GC 34090 Historical value Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 10 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 502-04 Salary Schedules HR Y P GC 34090 Historical value Permanent 502-07 Management Compensation Plan HR Y P GC 34090 Permanent 503 PERSONNEL CLASSIFICATION FILES 503-01 Classification Specifications HR Y P GC 34090 Historical value Permanent 504 PERSONNEL MANAGEMENT FILES 504-06 Organization Charts HR Y US GC 34090 Until Superseded 504-07 Grievances, Complaints and Investigations AS + 30 GC 34090 30 Years After Settled 505 RECRUITMENT 505-01 Recruitment File HR N AC + 3 GC 34090 2011 and prior if closed 505-02 Department of Motor Vehicles Driving Records (DMV) HR N AT + 3 GC 34090 2011 and prior if terminated 505-04 Employment eligibility Verification (Green card, work permits, etc.) HR N AT + 3 GC 34090 2011 and prior if terminated 505-06 Job Applications HR N C + 2 3 29 CFR 1627.3 2011 and prior 505-08 Recruitment Consultants HR N AC + 3 GC 34090 2011 and prior if closed 507 TRAINING FILES 507-03 Employee Training HR N P GC 34090 Permanent 508 WORKERS COMP 508-02 Workers Compensation HR Y AT + 30 CCR 14311; 15400.2; CA Labor Code 110- 139.6 30 Years After Termination 508-04 Workers Compensation (litigated) HR Y P AT+30 CCR 14311; 15400.2; CA Labor Code 110- 139.6 Permanent 509 COMPLIANCE FILES 509-05 Compliance Reports (EED, SCO, OSHA, etc.) HR Y P GC 34090 Permanent 510 SAFETY FILES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 11 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 510-01 Safety Reports/Minutes HR Y P GC 34090 Permanent 510-02 Accident/Safety Investigation Files (OSHA, etc.) HR N P GC 34090 Permanent 510-03 Safety Manual HR N P GC 34090 Permanent 510-05 Department of Transportation DOT Program HR Y P GC 34090 Permanent 511 INCENTIVE AND SERVICE AWARDS 511-01 Employee Recognition HR Y P GC 34090 Permanent 511-02 City Sponsored Employee Activities (Team PACE) HR N C + 2 GC 34090 2011 and prior 600 PURCHASING, CONTRACTING, EQUIPMENT AND SERVICE FILES 601 PURCHASING FILES 601-01 Purchase Orders FIN N 4 AA GC 34090 FY08/09 and prior 601-02 Product, Services, Catalogs FIN N C + 2 GC 34090 2011 and prior 601-03 Bid Files CC N P Successful 4 Unsuccessful CCP 337.5 Successful Permanent and filed with contract; Unsuccessful 4 years Permanent Successful;2011 and prior Unsuccessful 601-04 Authorization to Purchase other than Bid FIN N US GC 6254 Until Superseded 601-05 Department Requisition File FIN N 5 AA GC 34090 FY07/08 and prior 601-06 Purchasing Policy and Procedures FIN N US GC 6254 Until Superseded 601-08 Vendors Lists FIN N D/NR GC 34090 Until Superseded 601-09 Lease/Purchasing Files FIN Y P GC 34090 Permanent 601-10 Administration FIN N US GC 34090 Until Superseded 601-13 Credit Applications FIN N 4 AA GC 34090 FY08/09 and prior 601-15 RFQ's/RFP's ALL N 3 Successful 2 Unsuccessful GC 34090 2011 and prior Successful; 2010 and prior Unsuccessful 601-16 Consultant Information FIN N C +2 GC 34090 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 12 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 602 CONTRACTS & AGREEMENTS 602-00 Contracts & Agreements CC Y P GC 34090 Permanent 602-01 Franchises CC Y P GC 34090 Permanent 602-02 Contracts and Agreements Correspondence CC Y C + 2 GC 34090 2011 and prior 602-03 Lease Agreements CC Y P GC 34090 Permanent 602-04 Planning Agreements CC Y P GC 34090 Permanent 603 INVENTORY SUPPLY FILES & FIXED ASSETS 603-01 Master Inventory of Equipment FIN, IT Y P GC 34090 Permanent 603-02 Fuel Records File (Gasoline, Oil, etc.) FIN N C + 2 GC 34090 2011 and prior 603-03 Vehicle Registration Records FIN N P GC 34090 Permanent 603-04 Inventory of Supplies FIN Y P GC 34090 Permanent 603-05 Vehicle Maintenance Policy N US GC 34090 Until Superseded 604 SALVAGE AND SURPLUS SALES 604-01 Salvage and Surplus Sales FIN N C + 3 AD GC 34090 2010 and prior after disposition 605 PUBLICATION AND PRINTING FILES 605-01 Proof of Publication CC Y C + 3 GC 34090 2010 and prior 605-02 Minority Publication List CC Y P GC 34090 Permanent 606 EQUIPMENT LOG, SERVICE RECORDS and WORK ORDERS 606-01 Equipment Instruction and Information ALL N C + 3 AD GC 34090 2010 and prior after disposition 606-02 Equipment Log Book Files ALL N C + 3 AD GC 34090 2010 and prior after disposition 606-03 Equipment Service Records & Equipment Maintenance ALL N C + 3 AD GC 34090 2010 and prior after disposition 606-04 Work Orders and Service Requests PW N C + 3 GC 34090 2010 and prior 607 SERVICES CONTRACTED LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 13 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 607-01 Service Agreements Y P GC 34090 Permanent 607-02 Misc. Mechanics Lien & Stop Notices Y P GC 34090 Permanent 700 LEGISLATIVE, ELECTIONS & LEGAL FILES 701 LEGISLATIVE FILES 701-01 Council Reference Papers/Meetings CC Y P GC 34090 Permanent 701-02 City Council Agendas CC Y P GC 34090 Permanent 701-03 Board, Committee, Commission & Agency Agendas CC Y P GC 34090 Permanent 701-04 Ordinance Files CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-05 Council Resolutions CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-06 Board, Committee, Commission & Agency Minutes CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-07 Board, Committee, Commission & Agency Ordinances CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-08 Board, Committee, Commission & Agency Resolutions CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-09 Board, Committee, Commission & Agency Reference Papers, Applications, Appointments & Resignations CC Y P Successful C + 2 Unsuccessful GC 34090 Successful permanent for historical purposes; Unsuccessful 3 years Permanent Successful/2011 and prior Unsuccessful 701-10 Council Minutes CC Y P GC 34090 Originals may not be destroyed; image for reference purposes only Permanent 701-11 State Legislative Information & Correspondence (Brown Act) CC N C + 2 GC 6254 2011 and prior 701-12 Federal Legislative Information & Correspondence (GFOA) CC N C + 2 GC 34090 2011 and prior 701-13 Legislative Studies, Analysis, Mandates and Districts CC Y P GC 34090 Permanent 701-14 Municipal Code CC Y P GC 34090 Replace superseded copies Permanent 701-15 Rancho California Water District Resolutions, Ordinances & Minutes CC Y P GC 34090 Permanent 701-16 Meeting Notifications & Public Hearings CC Y C + 2 GC 34090 2011 and prior 701-17 Proclamations CC N C + 2 GC 34090 Historical value 2011 and prior 701-18 City Seal/Logo CC Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 14 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 701-19 City of Temecula Incorporation CC Y P GC 34090 Historical value Permanent 701-20 City Council/Commission Recordings CC N P GC 34090 City Council policy Permanent 701-22 City Council Vacancy CC Y P GC 34090 Do not destroy original Permanent 702 ELECTION FILES 702-00 Election Reference Papers CC N E + 4 GC 34090 2010 and prior 702-01 Oaths of Office CC Y P GC 34090 Permanent 702-02 Election Operational Files CC Y P GC 34090 Permanent 702-03 Election Statistics Files CC Y P GC 34090 Permanent 702-04 Election Ballots (Miscellaneous) CC Y P GC 34090 Sample ballot retained permanently Permanent 702-06 Nomination Petition Files CC Y P EC 17100 Permanent 702-07 Election Historical Files CC Y P GC 34090 Historical Permanent 702-08 Campaign Statements CC Y P/E + 5 GC81009 (b) Elected permanent Nonelected Election + 5 Elected Permanent/Non- Elected 2009 and prior 702-10 Annexation, Consolidation & Boundary Files CC Y P GC 34090 Permanent 702-11 Initiatives, Referendum and Recall Petitions Correspondence CC Y C + 2 GC 34090 2011 and prior 702-12 Initiatives, Referendum and Recall Petitions CC Y CL + 8 months EC 17200, 17400; GC 7253.5 EC14700 + GC3756:8 April 2014 and prior 703 LEGAL 703-01 Request for Records CC Y CL + 2 GC 34090 2011 and prior if closed 703-02 Legalized Gambling Files CC Y P GC 34090 Permanent 703-03 Litigation Against City CC, FIN Y P GC 34090 Permanent 703-06 Bankruptcy Filings/Foreclosure Notices CC Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 15 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 703-08 Subpoenas CC N C + 2 GC 34090 2011 and prior 703-09 Litigation by City CC Y P GC 34090 Permanent 704 LEGAL AFFAIRS FILES 704-02 Notice of Violation Files CE N P GC 34090 Permanent 704-03 Notice To Comply Files CC, CE Y P GC 34090 Permanent 704-04 Affidavits Files CC N CL +5 GC 34090 2010 and prior 704-05 Judgment Files CC Y P GC 34090 Permanent 704-06 Rent Control CC Y P GC 34090 Permanent 704-07 Statements of Economic Interest CC N AT+7 E+5 81009(e) 81009(b) Elected 7 Years After Termination; Non -Elected Election plus 5 Years 2007 and prior after termination; 2010 and prior non -elected 704-08 Conflict of Interest Code CC Y P GC 34090.7 Permanent 704-09 Garnishment & Levies CC Y P GC 34090 Permanent 704-10 Code Enforcement Citations/Liens CC N 3 AS/P GC 34090 Liens Permanent Citations 2011 after settled; liens permanent 704-12 City Attorney Correspondence (General) ALL Y C + 2 GC 34090 2010 and prior 704-13 Claims Against the City CC N 3 AS GC 34090 2011 and prior 704-15 Notary Public Certification File CC Y P GC 34090 Permanent 704-18 Moratoriums CC Y P GC 34090 Permanent 704-19 Miscellaneous Petitions/Protests (See 702-12 for election petitions) CC N C + 2 GC 6253, 50115 2011 and prior 704-22 FPPC Form 800 Series CC Y P GC 34090 Permanent 705 ASSESSMENT/SPECIAL DISTRICTS 705-01 Assessment/Special Districts Y P GC 34090 Permanent 705-02 AD 159 Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 16 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 705-03 AD 161 Y P GC 34090 Permanent 705-05 Temecula Community Services District CSD Y P GC 34090 Permanent 705-07 Redevelopment Agency Y P GC 34090 Permanent 705-09 CSA 143 Y P GC 34090 Permanent 705-11 AD 155 Y P GC 34090 Permanent 705-12 Industrial Development Authority (IDA) Y P GC 34090 Permanent 800 ENGINEERING, CONSTRUCTION, BUILDING AND CAPITAL PROJECTS 801 GENERAL ENGINEERING 801-00 Reference Papers PW Y P GC 34090 Permanent 801-01 Improvement Plans — Water PW Y P GC 34090 Permanent 801-02 Improvement Plans — Sewer PW Y P GC 34090 Permanent 801-03 Improvement Plans — Storm Drain PW Y P GC 34090 Permanent 801-04 Improvement Plans—Street (All Weather Access) PW Y P GC 34090 Permanent 801-05 Grading Plans PW Y P GC 34090 Permanent 802 ENGINEERING AND CONSTRUCTION PERMITS 802-01 Excavation Permits PW Y P GC 34090 Permanent 802-02 Grading Permits PW Y P GC 34090 Permanent 802-05 Encroachment Permits PW Y P GC 34090 Permanent 802-07 Right of Entry CE, PW Y P GC 34090 Permanent 802-08 Flood Plain Development Permits PW Y P GC 34090 Permanent 803 MAP FILES 803-01 Final Tract Maps PW Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 17 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 803-02 Final Parcel Maps PW Y P GC 34090 Permanent 805 BUILDING PLANS, PERMITS AND SPECIFICATIONS 805-00 Reference Papers BS Y P GC 34090 Permanent 805-01 Sewer Specifications BS Y P GC 34090 Permanent 805-03 Landscape Specifications PLG Y P GC 34090 Permanent 805-04 Regional Standard Drawings and Specifications for Public Works PW Y P GC 34090 Permanent 805-06 Building Codes BS Y P GC 34090 Permanent 805-07 Building Permits BS Y P GC 34090 Permanent 805-08 Building Plans BS Y P GC 34090 H & S 19850 For life of structure Permanent 806 CAPITAL PROJECTS 806-01 5 -Year Plan Y P GC 34090 Permanent 806-02 10 -Year Plan Y P GC 34090 Permanent 806-03 Project Planning Reference Papers Y P GC 34090 Permanent 806-04 Projects in Progress CM Y P GC 34090 Permanent 806-05 Completed Projects PW Y P GC 34090 Permanent 807 INSPECTION FILES 807-01 Inspectors Daily Reports CSD, BS, PW Y P GC 34090 Permanent 807-02 Billboard and Sign Files BS Y P GC 34090 Permanent 807-03 Deputy Inspectors/City Fee Required BS Y P GC 34090 Permanent 807-04 Confidential Investigations N P GC 34090 Permanent 900 LABOR RELATIONS FILES 901-00 Labor Relations HR Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 18 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 901-01 Meet and Confer HR Y P GC 34090 Permanent 901-02 Memorandum of Understanding HR Y P GC 34090 Permanent 901-03 City Sponsored Employee Activities (Team PACE) HR N C + 2 GC 34090 2011 and prior 901-05 Employee Organization Files HR Y P GC 34090 Permanent 1000 RIGHT-OF-WAY, BOUNDARY AND PROPERTY FILES 1001 RIGHT-OF-WAY FILES 1001-01 Easements Granted BY City CC Y P GC 34090 Permanent 1001-02 Easements Granted BY County CC Y P GC 34090 Permanent 1001-03 Irrevocable Offers of Dedication (I.O.D.) CC Y P GC 34090 Permanent 1001-04 Encroachment Files Y P GC 34090 Permanent 1001-05 Quitclaims CC Y P GC 34090 Permanent 1001-06 Easement Grant TO City CC Y P GC 34090 Permanent 1002 PROPERTY FILES 1002-01 Property Acquisition Files CC Y P GC 34090 Permanent 1002-02 Property Lease Files CC Y P GC 34090 Permanent 1002-03 Property Sale Files CC Y P GC 34090 Permanent 1002-04 Address Change Y P GC 34090 Permanent 1002-05 Geographical Site Names/Signs Y P GC 34090 Permanent 1002-06 Vacations Y P GC 34090 Permanent 1002-07 Annexations CC, CM, PLG Y P GC 34090 Permanent 1002-08 Property Management Y P GC 34090 Permanent 1002-09 Archaeological Sites Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 19 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1002-10 Eminent Domain Acquisition Y P GC 34090 Permanent 1002-11 Appraisals Y P GC 34090 Permanent 1003 BOUNDARY FILES 1003-01 Boundary Description PLG Y P GC 34090 Permanent 1003-02 Sphere of Influence PLG Y P GC 34090 Permanent 1100 PUBLIC SERVICES AND PUBLIC RELATIONS 1110 STREET MAINTENANCE AND IMPROVEMENT FILES 1110-01 Street Improvement PW Y P GC 34090 Permanent 1110-02 Off -Site Plans (Ramps, Sidewalks, Curbs, etc.) PW Y P GC 34090 Permanent 1110-03 Bridges PW Y P GC 34090 Permanent 1110-04 Street Planning PW Y P GC 34090 Permanent 1110-05 Street Maintenance and Repairs PW N 3 GC 34090 1110-06 Striping (Crosswalks, Bike Lanes, etc.) PW Y P GC 34090 Permanent 1110-07 Street Names and Signs PW Y P GC 34090 Permanent 1110-08 Street Furniture (Bus Benches, etc.) PW Y P GC 34090 Permanent 1110-09 State Highways & Freeways PW Y P GC 34090 Permanent 1110-10 Street Inventory PW Y P GC 34090 Permanent 1110-11 Medians PW Y P GC 34090 Permanent 1110-12 Slopes PW Y P GC 34090 Permanent 1110-13 Street Numbering Y P GC 34090 Permanent 1110-14 Detour Plans PW Y P GC 34090 Permanent 1120 STREET LIGHTING FILES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 20 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1120-01 Street Lighting Assessment Files PW Y P GC 34090 Permanent 1120-02 Street Lighting Maintenance Files PW N C + 2 GC 34090 2011 and prior 1120-03 Street Lighting Information & Reference Papers PW Y P GC 34090 Permanent 1130 SPECIAL SERVICES FILES 1130-01 Volunteer Program CSD N C + 2 GC 34090 2011 and prior 1130-02 Work Exchange Programs (Court Referral) N C + 2 GC 34090 2011 and prior 1130-03 Contribution Programs N C + 2 GC 34090 2011 and prior 1130-04 Special Events Permits CSD N C + 2 GC 34090 2011 and prior 1140 RESEARCH, STUDIES & SPECIAL PROJECTS 1140-01 Economic Development Y P GC 34090 Permanent 1140-02 Misc. Studies/Surveys Y P GC 34090 Permanent 1141 SPECIAL STUDIES FILES 1141-01 Flood Control Studies Y P GC 34090 Permanent 1141-02 Demographic & Statistical Studies Y P GC 34090 Permanent 1141-03 Wastewater Reclamation Studies Y P GC 34090 Permanent 1141-04 Water Studies Y P GC 34090 Permanent 1141-05 Personnel Studies Y P GC 34090 Permanent 1141-06 Capital Improvement Studies Y P GC 34090 Permanent 1141-07 Finance Studies Y P GC 34090 Permanent 1141-08 Parking Studies Y P GC 34090 Permanent 1141-09 Research and Studies: General Y P GC 34090 Permanent 1141-10 Special Projects Studies Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 21 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1150 ANIMAL CONTROL FILES 1150-01 Animal Control Correspondence CE, CM N C + 2 GC 34090 2011 and prior 1150-02 Animal Inoculations/Licensing N/A N C + 2 GC 34090 2011 and prior 1150-03 Animal Control Legal Citation Hearings CE, CM N C + 2 GC 34090 2011 and prior 1150-04 Wild and Exotic Animals N C + 2 GC 34090 2011 and prior 1150-05 Animal Control Facilities Y P GC 34090 Permanent 1160 TRAFFIC CONTROL AND PARKING 1160-01 Traffic Control Files PW Y P GC 34090 Permanent 1160-02 Traffic Studies and Surveys PW Y P GC 34090 Permanent 1160-04 Traffic Requests — Public Inquiry PW Y P GC 34090 Permanent 1160-06 Traffic Consultants Y C + 5 GC 34090 2010 and prior 1161 TRAFFIC MAPS 1161-01 Topographical Traffic Maps Y P GC 34090 Permanent 1161-02 Street Maps Y P GC 34090 Permanent 1161-03 Speed Survey Y P GC 34090 Permanent 1162 TRAFFIC SIGNAL FILES 1162-01 Traffic Signals PW Y L GC 34090 Life of signal Life 1162-02 Traffic Signal Maintenance PW Y L GC 34090 Life of signal Life 1162-03 Red Light Enforcement (Cameras, etc.) PW N L GC 34090 Life of equipment Life 1163 PARKING FILES 1163-01 Parking Permits and Control N US GC 34090 Until Superseded 1163-02 Curb Zone Files (Red, Green, Striping, etc.) N US GC 34090 Until Superseded 1163-03 Off -Street Parking N US GC 34090 Until Superseded 1170 SANITATION, SEWERS & STORMDRAINS LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 22 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1170-01 Sewer Services, General N US GC 34090 Until Superseded 1170-02 Deposits, Refunds and Rates N US GC 34090 Until Superseded 1170-03 Sewer System Maintenance N US GC 34090 Until Superseded 1170-04 Solid Waste Management N US GC 34090 Until Superseded 1170-05 Drainage Correspondence N US GC 34090 Until Superseded 1170-06 Septic System N US GC 34090 Until Superseded 1170-07 Refuse Collection/Haulers N US GC 34090 Until Superseded 1170-08 Sewage Treatment/Water Reclamation N US GC 34090 Until Superseded 1170-09 Storm Drains and Flood Control N US GC 34090 Until Superseded 1170-10 Sewer Facilities N US GC 34090 Until Superseded 1170-11 Sewer District Annexation N US GC 34090 Until Superseded 1170-12 Sewer Capacity N US GC 34090 Until Superseded 1170-13 Sewer Connections/Applications N US GC 34090 Until Superseded 1180 PUBLIC RELATIONS FILES 1180-01 Public Relations Reference Papers Y P GC 34090 Historical value Permanent 1180-02 News Clippings N P GC 34090 Keep only selected clippings for historical value Permanent 1180-03 Public Inquiry and Complaints (Except Consumer) ALL N 2 AS GC 34090 2012 and prior after settled 1180-04 Press Releases ALL N C + 2 GC 34090 Selected releases for historical value 2011 and prior 1180-05 Community Relations CM Y P GC 34090 Permanent 1180-06 Public Ceremony Files CM Y P GC 34090 Historical value Permanent 1180-07 Professional Organization Files Y P GC 34090 Historical value Permanent 1180-08 Public Questionnaires CM, CSD Y P Historical value Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 23 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1180-09 Municipal Newsletter CM Y P GC 34090 Historical value Permanent 1180-10 Donations TO the City CM, CSD Y P GC 34090 Historical value Permanent 1180-11 Organizations and Clubs, General CM, CSD Y P GC 34090 Historical value Permanent 1180-12 Community Education CSD Y P GC 34090 Historical value Permanent 1180-13 Special Events CM, CSD Y P GC 34090 Historical value Permanent 1180-14 City Promotional Campaign CSD Y P GC 34090 Historical value Permanent 1180-15 Donations FROM the City CM Y P GC 34090 Historical value Permanent 1180-16 Sister City Program CM, CSD Y P GC 34090 Historical value Permanent 1180-17 Flags and Emblems CM Y P GC 34090 Historical value Permanent 1180-18 City Publications & Brochures CSD Y P GC 34090 Historical value Permanent 1180-19 Photographs CSD N P GC 34090 Historical value Permanent 1180-20 Speeches CM N P GC 34090 Historical value Permanent 1200 PUBLIC UTILITIES, COMMUNICATIONS, AND TRANSPORTION FILES 1201 GENERAL UTILITIES FILES 1201-01 Public Utilities Commission Y P GC 34090 Permanent 1201-02 Underground Utilities Y P GC 34090 Permanent 1202 GAS AND ELECTRIC FILES 1202-01 Franchise Files Y P GC 34090 Permanent 1202-02 Rules, Regulations, Rates & Correspondence N C + 2 GC 34090 2011 and prior 1202-03 Easements Granted TO Southern California Edison Y P GC 34090 Permanent 1202-04 Facilities Y P GC 34090 Permanent 1204 WATER SERVICE FILES LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 24 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1204-01 Water Services, General N C + 2 GC 34090 2011 and prior 1204-02 Water Meters N C + 2 GC 34090 2011 and prior 1204-03 Water Service Application N C + 2 GC 34090 2011 and prior 1204-04 Water Service Application — Temporary N C + 2 GC 34090 2011 and prior 1204-05 Deposits, Refunds and Rates N C + 2 GC 34090 2011 and prior 1204-06 Water System Maintenance N C + 2 GC 34090 2011 and prior 1204-07 Water Conservation — Consumption N C + 2 GC 34090 2011 and prior 1204-08 Water Mains N P GC 34090 Historical value Permanent 1204-09 Reservoirs and Dams N P GC 34090 Historical value Permanent 1205 TELEPHONE FILES 1205-01 General Telephone IT N C + 2 GC 34090 2011 and prior 1205-02 Cellular Telephone IT N C + 2 GC 34090 2011 and prior 1205-03 Pacific Bell IT N C + 2 GC 34090 2011 and prior 1205-04 Communication Facilities IT N C + 2 GC 34090 2011 and prior 1206 CABLE TELEVISION FILES 1206-01 Cable TV Reference Papers IT N C + 2 GC 34090 2011 and prior 1206-02 Cable TV Franchise IT Y P GC 34090 Permanent 1207 TRANSPORTATION FILES 1207-01 Transit Service Reference Papers/Reports CSD Y P GC 34090 Permanent 1207-02 Dial -A -Ride Y P GC 34090 Permanent 1207-03 County Transportation System Y P GC 34090 Permanent 1207-04 Cal Trans Ride Sharing Y P GC 34090 Permanent 1207-05 Regional Issues Y P Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 25 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1207-06 Airports/Airport Issues CM Y P GC 34090 Permanent 1207-07 City Bus Routes N C + 2 GC 34090 2011 and prior 1207-08 Taxi Service N C + 2 GC 34090 2011 and prior 1207-09 Horse Drawn Vehicles N C + 2 GC 34090 2011 and prior 1300 PUBLIC SAFETY FILES 1301 PUBLIC SAFETY 1301-01 Law Enforcement CM Y P GC 34090 N/A 1301-02 Public Safety, General CE, CM N C + 2 GC 34090 2011 and prior 1301-03 Crime Reports N C + 3 GC 34090 2010 and prior 1301-04 Sheriffs Department Quarterly Reports Y P GC 34090 Permanent 1301-05 Alarm Systems N C + 2 GC 34090 2011 and prior 1301-06 Vehicle Code Enforcement CE N C + 2 GC 34090 2011 and prior 1301-07 Crossing Guard File N C + 2 GC 34090 2011 and prior 1301-08 Abandoned Vehicles & Houses CE N C + 2 GC 34090 2011 and prior 1301-09 Juvenile Anti -Delinquency Programs N C + 2 GC 34090 2011 and prior 1301-10 Accident Reports CSD, HR Y P GC 34090 Permanent 1301-11 Substance Abuse N C + 2 GC 34090 2011 and prior 1301-12 Fire Arm License/Permits N P GC 34090 Permanent 1301-13 Border Patrol CC, CM N C + 2 GC 34090 2011 and prior 1302 FIRE DEPARTMENT 1302-02 Emergency Medical Service CC Y P GC 34090 Permanent 1302-04 Fire Department Correspondence CC Y C + 2 GC 34090 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 26 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1302-06 Fire Department Facilities CC Y P GC 34090 Permanent 1302-08 Fire Permit Files FP Y P GC 34090 Permanent 1400 PARKS, RECREATION, ENVIRONMENTAL AND EDUCATION FILES 1401 PARKS AND FACILITIES 1401-00 Community Service Rules & Regulations (Council Adopted) CSD Y P GC 34090 Permanent 1401-01 Parks Reports, Studies & Regulations CSD Y P GC 34090 Permanent 1401-02 Parks Sites PW Y P GC 34090 Historical value Permanent 1401-03 Park Donations CSD Y P GC 34090 Historical value Permanent 1401-04 Recreation Centers & Sites CSD Y P GC 34090 Historical value Permanent 1401-05 Recreation Centers Reports & Studies CSD Y P GC 34090 Permanent 1401-06 City Hall Reports and Studies PW Y P GC 34090 Permanent 1401-07 City Hall Construction/Capital Improvements PW Y P GC 34090 Permanent 1401-08 City Hall Facilities PW Y P GC 34090 Permanent 1401-09 Senior Center CSD Y P GC 34090 Permanent 1401-10 Recreation Forms (Liability Waivers, Activity Registrations,Park/Facility Rentals, Sign -In Sheets, Rosters, Parental Consent, Registration Receipt, Vendor Application,etc.) CSD N C + 2 GC 34090 2011 and prior 1402 CULTURAL RECREATION FILES 1402-01 Performing Arts CSD Y P GC 34090 Permanent 1402-02 Library CSD Y P GC 34090 Permanent 1402-03 Museums CSD Y P GC 34090 Permanent 1402-04 Tourism & Visitors Center Y P GC 34090 Permanent 1402-05 Cultural Reports and Studies CSD Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 27 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1403 ENVIRONMENTAL FILES 1403-01 Community Design Manual Y P GC 34090 Permanent 1403-02 Proposed Landscaping Guidelines Y P GC 34090 Permanent 1403-03 Air Pollution/Air Element Y P GC 34090 Permanent 1403-04 Archaeological Surveys Y P GC 34090 Permanent 1403-05 Hazardous Waste and Materials Y C + 10 CAL OSHA; 40 CFR 122.21 2004 and prior 1403-06 Weed Abatement CE N CL + 2 GC 34090 2012 and prior if closed 1403-07 Resource Conservation Areas Y P GC 34090 Permanent 1403-08 Energy Conservation Y P GC 34090 Permanent 1403-09 City -Wide Clean-up Campaigns Y P GC 34090 Permanent 1403-10 Noise Pollution Y P GC 34090 Permanent 1403-11 Tree Trimming and Removal Y P GC 34090 Permanent 1403-12 Recycling Y P GC 34090 Permanent 1403-13 Safe Drinking Water Act Y P GC 34090 Permanent 1403-14 Congestion Management Y P GC 34090 Permanent 1403-15 Stephen's Kangaroo Rat Mitigation Y P GC 34090 Permanent 1403-16 Multi -Species Habitat Conservation Plan Y P GC 34090 Permanent 1403-17 CEQA Y P GC 34090 Permanent 1403-18 Landfills Y P GC 34090 Permanent 1403-19 Erosion Control Plans Y P GC 34090 Permanent 1403-20 Earthquake Standards/Hazardous Buildings Y P GC 34090 Permanent LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 28 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1403-21 Mining Projects Y P GC 34090 Permanent 1403-22 Federal Endangered Species Act (FESA) Y P GC 34090 Permanent 1403-23 Santa Ana Watershed Project Authority Y P GC 34090 Permanent 1403-24 Environmental Pests Y P GC 34090 Permanent 1404 PHYSICAL RECREATION FILES 1404-01 Lake Oriented Sports CSD N C + 2 GC 34090 2011 and prior 1404-02 Equipment Rental CSD N C + 2 GC 34090 2011 and prior 1404-03 Recreation Programs CSD N C + 2 GC 34090 2011 and prior 1404-04 Golf Courses Y P GC 34090 Permanent 1404-05 Trails, Hiking, Biking, Equestrian CSD Y P GC 34090 Permanent 1404-06 Parades CSD N C + 2 GC 34090 Also see Special Events 1180-13 2011 and prior 1404-07 Skateboarding/Rollerblading CSD N C + 2 GC 34090 2011 and prior 1405 EDUCATION FILES 1405-01 Temecula Valley Unified School District N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1405-02 Universities, College & Higher Education N C + 2 GC 34090 2011 and prior 1405-03 Private & Christian Schools N C + 2 GC 34090 " " 2011 and prior 1405-04 High Schools N C + 2 GC 34090 " " 2011 and prior 1405-05 Murrieta Unified School District N C + 2 GC 34090 " " 2011 and prior 1500 GOVERNMENT ORGANIZATIONS AND OFFICES: INTERNATIONAL, NATIONAL AND LOCAL 1500-02 International City Managers Association (ICMA) N C + 2 GC 34090 " " 2011 and prior 1500-03 InternationalNs. Sister Cities Organization CM, CSD N C + 2 GC 34090 Travel docs and related purchases 2011 and prior 1500-04 Technical Advisory Committee — March Air N C + 2 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 29 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) Force GC 34090 Publications, flyers, etc. 1501 UNITED STATES OFFICES AND ORGANIZATIONS 1501-00 Intergovernmental Agency & Organization Reference Papers N C +2 GC 34090 Publications, flyers, etc. 2011 and prior 1501-01 U.S. Department of Transportation N C +2 GC 34090 2011 and prior 1501-02 U.S. Department of Commerce -Bureau of Census N C + 2 GC 34090 " " 2011 and prior 1501-03 U.S. Post Office N C +2 GC 34090 " " 2011 and prior 1501-04 National Flood Insurance Program N C + 2 GC 34090 " " 2011 and prior 1501-05 Internal Revenue Service N C +2 GC 34090 " " 2011 and prior 1501-06 Department of Interior N C + 2 GC 34090 " " 2011 and prior 1501-07 Federal Communications Commission N C + 2 GC 34090 " " 2011 and prior 1501-08 Federal Budget N C + 2 GC 34090 " " 2011 and prior 1501-09 Equal Employment Opportunity (EEOC) N C + 2 GC 34090 " " 2011 and prior 1501-10 Federal Emergency Management Agency (FEMA) N C + 2 GC 34090 " " 2011 and prior 1501-11 Environmental Protection Agency N C + 2 GC 34090 " " 2011 and prior 1501-12 All American Cities N C +2 GC 34090 " " 2011 and prior 1501-13 NAFTA N C +2 GC 34090 " " 2011 and prior 1501-14 GFOA (Government Finance Officers Association) N C + 2 GC 34090 " " 2011 and prior 1502 CALIFORNIA OFFICES AND ORGANIZATIONS 1502-01 Department of Real Estate N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1502-02 Air Resources Board N C + 2 GC 34090 2011 and prior 1502-03 Alcoholic Beverage Control N C + 2 GC 34090 " " 2011 and prior 1502-04 Board of Equalization N C + 2 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 30 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1502-05 Fair Political Practices Commission N C + 2 GC 34090 " " 2011 and prior 1502-06 Highway Patrol N C + 2 GC 34090 " " 2011 and prior 1502-07 Public Employees Retirement N C + 2 GC 34090 " " 2011 and prior 1502-08 Department of Forestry N C + 2 GC 34090 " " 2011 and prior 1502-09 Department of Industrial Relations/Prevailing Wage N C + 2 GC 34090 " " 2011 and prior 1502-10 Land Commission N C + 2 GC 34090 " " 2011 and prior 1502-11 Fish and Game N C + 2 GC 34090 " " 2011 and prior 1502-12 General Services N C + 2 GC 34090 " " 2011 and prior 1502-13 Controller N C + 2 GC 34090 " " 2011 and prior 1502-14 Department of Motor Vehicles CE N C + 2 GC 34090 For vehicle registration 2011 and prior 1502-15 California Conservation Corps. N C + 2 GC 34090 2011 and prior 1502-16 Office of Planning & Research — Newsletter N C + 2 GC 34090 " " 2011 and prior 1502-17 Department of Transportation N C + 2 GC 34090 " " 2011 and prior 1502-18 Transportation Commission N C + 2 GC 34090 " " 2011 and prior 1502-19 California Parks & Recreation Society CSD N C + 2 GC 34090 " " 2011 and prior 1502-20 Workers Compensation Insurance N C + 2 GC 34090 " " 2011 and prior 1502-21 Debt Advisory Commission (AB 1192) N C + 2 GC 34090 " " 2011 and prior 1502-22 California Energy Commission N C +2 GC 34090 " " 2011 and prior 1502-23 Office of Management & Budget N C + 2 GC 34090 " " 2011 and prior 1502-24 Secretary of State N C + 2 GC 34090 " " 2011 and prior 1502-25 Industrial Development Financing Advisory N C + 2 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 31 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) Committee GC 34090 " " 1502-26 State Department of Health N C + 2 GC 34090 " " 2011 and prior 1502-27 State Water Resources Commission & Control Board N C + 2 GC 34090 " " 2011 and prior 1502-28 Municipal Business Tax Association N C + 2 GC 34090 " " 2011 and prior 1502-29 Housing and Community Development N C + 2 GC 34090 " " 2011 and prior 1502-30 Office of Criminal Justice Planning N C + 2 GC 34090 " " 2011 and prior 1502-31 Employment Development Department N C + 2 GC 34090 " " 2011 and prior 1502-32 Water Quality Control Board N C + 2 GC 34090 " " 2011 and prior 1502-33 Geology & Mining Board N C + 2 GC 34090 " " 2011 and prior 1502-34 Department of Finance N C + 2 GC 34090 " " 2011 and prior 1502-35 Bureau of Automotive Repairs N C + 2 GC 34090 " " 2011 and prior 1502-36 Wildlife Conservation Board N C + 2 GC 34090 " " 2011 and prior 1502-37 California Department of Commerce N C + 2 GC 34090 " " 2011 and prior 1502-38 3CMA (City -County Communications & Marketing) N C + 2 GC 34090 " " 2011 and prior 1502-39 California Association for Local Economic Development (CALED) N C + 2 GC 34090 " " 2011 and prior 1502-40 California Redevelopment Association (CRA) N C + 2 GC 34090 " " 2011 and prior 1502-41 California Contract Cities Association N C + 2 GC 34090 " " 2011 and prior 1502-42 CSMFO (California Society of Municipal Finance Officers) N C + 2 GC 34090 " " 2011 and prior 1502-43 CMBTA (California Municipal Business Tax Association) N C + 2 GC 34090 " " 2011 and prior 1502-44 CAPPO (California Association of Purchasing Professionals Assc.) N C + 2 GC 34090 " " 2011 and prior 1502-45 State Transportation Improvement Program (STIP) N C + 2 GC 34090 " " 2011 and prior 1502-46 Board of Governors N C + 2 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 32 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) GC 34090 1503 REGIONAL ORGANIZATIONS 2011 and prior 1503-00 LAFCO — Local Agency Formation Commission N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1503-01 Intergovernmental Training & Development N C + 2 GC 34090 2011 and prior 1503-02 Water Agencies Associations N C + 2 GC 34090 " " 2011 and prior 1503-03 Mayors & Councilmembers of Riverside County N C + 2 GC 34090 " " 2011 and prior 1503-04 ARJIS (Area Regional Justice Information System) N C + 2 GC 34090 " " 2011 and prior 1503-05 Southern California Joint Powers Insurance Authority N C + 2 GC 34090 " " 2011 and prior 1503-06 League of California Cities and National League of Cities N C + 2 GC 34090 " " 2011 and prior 1503-07 Metropolitan Water District of Southern California N C + 2 GC 34090 " " 2011 and prior 1503-08 WRCOG (Western Riverside Council of Governments) N C + 2 GC 34090 " " 2011 and prior 1503-09 Inland Empire Relocation Group N C + 2 GC 34090 " " 2011 and prior 1503-10 SWRCoCC (Southwest Riverside County Care Coalition) N C + 2 GC 34090 " " 2011 and prior 1503-11 SCAG (Southern California Association of Governments) N C + 2 GC 34090 " " 2011 and prior 1503-12 Airport Land Use Commission N C + 2 GC 34090 " " 2011 and prior 1503-13 CARE (Coalition fora Reasonable Environment) N C + 2 GC 34090 " " 2011 and prior 1503-14 CVAG (Coachella Valley Association of Governments) N C + 2 GC 34090 " " 2011 and prior 1503-15 SANDAG (San Diego Association of Governments) N C + 2 GC 34090 " " 2011 and prior 1504 RIVERSIDE COUNTY FILES 2011 and prior 1504-01 Riverside County Correspondence, General N C + 2 GC 34090 Publications, flyers, etc. 2011 and prior 1504-02 Assessor N C + 2 GC 34090 2011 and prior 1504-03 Auditor and Controller N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 33 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1504-04 Board of Supervisors N C + 2 GC 34090 " " 2011 and prior 1504-05 Office of Disaster Preparedness N C + 2 GC 34090 " " 2011 and prior 1504-06 Flood Control/Water Conservation District N C + 2 GC 34090 " " 2011 and prior 1504-07 Housing and Community Development Department N C + 2 GC 34090 " " 2011 and prior 1504-08 Public Works Department N C + 2 GC 34090 " " 2011 and prior 1504-09 Registrar of Voters N C + 2 GC 34090 " " 2011 and prior 1504-10 Sheriff N C + 2 GC 34090 " " 2011 and prior 1504-11 Traffic Advisory Commission N C + 2 GC 34090 " " 2011 and prior 1504-12 Treasurer — Tax Collector N C + 2 GC 34090 " " 2011 and prior 1504-13 Public Health Services N C + 2 GC 34090 " " 2011 and prior 1504-14 Department of Transportation N C + 2 GC 34090 " " 2011 and prior 1504-15 Department of Animal Control N C + 2 GC 34090 " " 2011 and prior 1504-16 Economic Development Program N C + 2 GC 34090 " " 2011 and prior 1504-17 Planning & Land Use N C + 2 GC 34090 " " 2011 and prior 1504-18 General Services N C + 2 GC 34090 " " 2011 and prior 1504-19 County Recorder & Clerk N C + 2 GC 34090 " " 2011 and prior 1504-20 Social Services N C + 2 GC 34090 " " 2011 and prior 1504-21 Library System N C + 2 GC 34090 " " 2011 and prior 1504-22 Parks and Recreation N C + 2 GC 34090 " " 2011 and prior 1504-23 Waste Management N C + 2 GC 34090 " " 2011 and prior 1504-24 Centennial N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 34 CITY OF TEMECULA UNIFORM FILING SYSTEM GUIDE RECORD RETENTION SCHEDULE (WORKING DRAFT) RECORD SERIES FILE NUMBER RECORD CATEGORY RECORD HOLDER (if specified) IMAGE RETENTION & LEGAL CITATION COMMENTS RETENTION DATES OF RECORDS (Updated each January) 1504-25 Riverside Operational Area Organization N C + 2 GC 34090 " " 2011 and prior 1504-26 County Courts N C + 2 GC 34090 " " 2011 and prior 1504-27 Riverside County Abandoned Vehicle Service Authority (AVA) CE N C + 2 GC 34090 " " 2011 and prior LEGENDS: AA AFTER AUDIT AS AFTER SETTLED CL CLOSED P PERMANENT AC AFTER CLOSED AT AFTER TERMINATION E ELECTION UD UNTIL DISPOSED AD AFTER DISPOSITION C CURRENT L LIFE US UNTIL SUPERSEDED D/NR DESTROY WHEN NO LONGER RELEVANT 35 Item No. 6 Approvals City Attorney Finance Director City Manager pal AL CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Kevin Hawkins, Director of Community Services DATE: February 24, 2015 SUBJECT: Designate the Inspirational Language for Special Needs Playground at Margarita Community Park (At the Request of the Inclusive Play Structure Ad Hoc Subcommittee Members Comerchero and Naggar) PREPARED BY: Erica Russo, Management Analyst RECOMMENDATION: That the City Council designate the inspirational and inclusive language, "Welcome to All the Children of Temecula — Come Play — Come Soar... We Expect Great Things From You" for the new Special Needs playground and splash pad feature of Margarita Community Park. BACKGROUND: Under the guidance of the Inclusive Play Structure Ad Hoc Subcommittee (JC/MN) in 2013, the mandate for this project was to integrate a universally accessible play area offering an exceptional play experience into an existing park. The Special Needs Playground project was identified in the Capital Improvement Program (CIP) budget and funded with Development Impact Fees (Parks & Recreation and Quimby), and a Housing - Related Parks Program Grant (HRP). Several existing park sites were evaluated for the development of this project. The Subcommittee and City Council identified Margarita Community Park, built in 1995, as the preferred location for the Special Needs Playground Capital Improvement Project. After an extensive feasibility, design, bid, and construction process, the new playground proudly features: • Zero -depth fully accessible Splash Pad • Inclusive Swing Seats designed for full-body support with secure and supportive restraints • ADA wheelchair -accessible glider and other equipment for kinesthetic play • Sensory garden, tabletop play areas, and ample space for running and exploring • A controlled access enclosure to prevent wandering • Rubberized surface for easy mobility, ramps, and other imaginative play prompts Since the initial ground breaking on June 5, 2014, all Temecula residents have eagerly awaited and inquired about the opening of this outstanding and inclusive playground. As such, on January 20, 2015, the Subcommittee (through City staff) invited the public to suggest names for the new site. After reviewing 150 suggestions the Subcommittee, at the February 10, 2015 Ad Hoc meeting, determined that the best approach would be to synthesize the recurring elements from the varied, creative, and invested submissions into inspirational language that would appropriately capture the intent of the new facility and welcome "all" children to enjoy its many amenities. The Subcommittee decided upon the invitational messages, which conjures the image of children soaring to the unparalleled heights on eagles' wings as they play in an inclusive and wonderfully designed setting. Dedicated to and inspired by all Temecula's children: "Welcome to All the Children of Temecula-- Come Play... Come Soar" will greet enthusiastic children and create a whimsical experience in the form of an arch treatment as they enter the playground. In addition, signage with the aspirational "We Expect Great Things From You" will also be located throughout the playground. This project will culminate with the Ribbon Cutting Ceremony on Wednesday, February 25, 2015 at 3:30pm, located at Margarita Community Park, 29119 Margarita Rd. The entire community is invited out to celebrate the grand opening, which will include a ribbon cutting, words from the Inclusive Play Structure Ad Hoc Subcommittee, representatives from the Pacific Play Systems Inc. (project designer), Perpetual Parks & Playgrounds Inc. (contractor), Our Nicolas Foundation (ONF), special guests, site renderings, a special giveaway for children, entertainment and light refreshments. FISCAL IMPACT: No additional impact. The Special Needs Playground project is identified in the Capital Improvement Program budget, and is funded with Development Impact Fees (Parks & Recreation) and Development Impact Fees (Quimby), and a Housing -Related Parks Program Grant (HRP). Any additional signage as a result of this council action will be fully funded within the existing approved budget allocations. ATTACHMENTS: None Item No. 7 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Accept the Improvements and Notice of Completion for Roripaugh Ranch Street Improvements Phase 11, PW09-02 PREPARED BY: Amer Attar, Principal Engineer David McBride, Senior Engineer RECOMMENDATION: That the City Council: 1. Accept the improvements constructed as part of this project as complete; 2. Direct the City Clerk to file and record the Notice of Completion, and hold the Performance Bond for a one year period until June 4, 2015, in lieu of a Maintenance Bond for the project; 3. Release the Labor and Material Bond seven months after recordation of the Notice of Completion if no liens have been filed. BACKGROUND: On December 11, 2012, the City Council awarded a Construction Contract to Hillcrest Contracting, Inc. in the amount of $6,449,287.35, inclusive of $281,340 of improvements for and funded by the Rancho California Water District (RCWD). The work involved construction of Butterfield Stage Road from Calle Chapos / South Loop Road to La Serena Way. Hillcrest has completed the work in accordance with the plans and specifications and to the satisfaction of the Director of Public Works. All improvements are warrantied under the maintenance bond (i.e., Performance Bond) until June 4, 2015, which is one year from the date the City received beneficial use of the project improvements. The retention was released pursuant to Public Contract Code Section 7107. The Roripaugh Ranch Street Improvements Phase 11 project is included in the City's Fiscal Year 2015-19 Capital Improvement Program (CIP) budget as the second phase of the Butterfield Stage Road Extension. It is funded with Community Faculties District (CFD) for Roripaugh Ranch, Reimbursements/Other from Shea Homes, RCWD & SCE and Transportation Uniform Mitigation Fee (TUMF) funds. The original construction amount was $6,449,287.35. Multiple Change Orders totaling $134,190.18 were issued with $31,006.42 of that amount being attributable to RCWD for a total construction amount of $6,583,477.53. FISCAL IMPACT: There is no fiscal impact as a result of the acceptance of the project and filing the Notice of Completion. ATTACHMENTS: 1. Notice of Completion 2. Contractor's Affidavit and Final Release 3. Performance Bond RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to Hillcrest Contracting, Inc., 1467 Circle City Drive, Corona, California 92879 to perform the following work of improvement: RORIPAUGH RANCH STREET IMPROVEMENTS PHASE II Project No. PW09-02 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on February 24, 2015. That upon said contract the Fidelity and Deposit Company of Maryland CIO Zurich, 1400 American Lane, Schaumburg, IL 60196, was surety for the bond given by said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: RORIPAUGH RANCH STREET IMPROVEMENTS PHASE II Project No. PW09-02 6. The location of said property is: Butterfield Stage Road from Calle Chapos / South Loop Road to La Serena Way, Temecula, California. Dated at Temecula, California, this 24th day of February 2015. City of Temecula Randi Johl-Olson, JD, MMC City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, JD, MMC, City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 24th day of February 2015. City of Temecula Randi Johl-Olson, JD, MMC City Clerk CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE RORIPAUGH RANCH STREET IMPROVEMENTS — PHASE 11 PROJECT NO. PW09-02 This is to certify that Hillcrest Contracting, Inc., (hereinafter the "CONTRACTOR") declares to the City of Temecula, under oath, that he/she/it has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the CONTRACTOR or by any of the CONTRACTOR's agents, employees or subcontractors used or in contribution to the execution of it's contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as RORIPAUGH RANCH STREET IMPROVEMENTS — PHASE II, PROJECT NO. PW09-02, situated in the City of Temecula, State of California, more particularly described as follows: Bu-*er1ct9 .5 it n tADay - INSERT ADDRE OR DESCRIBE LOCATION OF WORK The CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the CONTRACTOR. Further, in connection with the final payment of the Contract, the CONTRACTOR hereby disputes the following amounts: Description Dollar Amount to Dispute N i /\' / A Pursuant to Public Contract Code §7100, the CONTRACTOR does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the CONTRACTOR by reason of payment by the City of Temecula of any contract amount which the CONTRACTOR has not disputed above. Dated: RELEASE jy: CONTRACTOR Signature Glenn J. Salsbury -President Print Name and Title 20120716 PW09-02 Bid Specs Phase IL.docx CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS BOND NO. 7633143 PREMIUM: $32,347 PERFORMANCE BOND FOR RORIPAUGH RANCH STREET IMPROVEMENTS - PHASE 11 PROJECT NO. PW09-02 KNOW ALL PERSONS BY THESE PRESENTS: THAT, WHEREAS, the City of Temecula, State of California, entered into a contract dated DECEMBER 11 , 2012, (Insert date and year) hereinafter called "Contract," with: HILLCREST CONTRACTING, INC., 1467 CIRCLE CITY DR., CORONA, CA 92879 NAME AND ADDRESS OF CONTRACTOR hereinafter called "Principal," for the work described as follows: RORIPAUGH RANCH STREET IMPROVEMENTS - PHASE 11, PROJECT NO. PW09-02; and WHEREAS, the said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract. NOW, THEREFORE, WE, the Principal, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND NAME OF SURETY duly authorized to transact business under the laws of the State of California, as Surety, hereinafter called "Surety," are held and firmly bound unto the City of Temecula in the penal sum of SIX MILLION EDUR HUNDRED FORTY-NINE THOUSAND TIC HUNDRED EMMY-SEVEN DOLLARS and THIRTY-FIVE CENTS ($ 6.449 , 287.35 ), lawful money of the United States, for the payment of which sum we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that, if the Principal, its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, and well and truly keep and perform the covenants, conditions and agreements in the said Contract, and in any alteration thereof made as therein provided, on its part to be kept and performed, at the time and in the manner therein specified, in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Temecula, its officers and agents, as therein stipulated, then this obligatioh shall become null and void; otherwise it shall be and remain in full force and virtue. As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees incurred by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. PERFORMANCE BOND P8.1 20120716 PW09-02 Bid Specs Phase II The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and Surety above named, on DECEMBER 14 , 2012. (Seal) SURETY FIDELITY DEPOSIT C �, By: PRINCIPAL ANY OF MARYLAND HLLCREST CpNTRACTTNG, INC. CHARLES L. FLAKE (Name) ATTORNEY—IN—FACT (Title) APPR• ED AS TO FORM: Peter M. Thorson, City Attorney By; Glenn I. Salsbury -President (Name) Einer G. Lindholm-V.P./Secretary (Name) (Title) Attach Notarial Acknowledgement or Jurat for both the Surety and Principal Signatures PERFORMANCE BOND P13-2 20120716 PW09-02 Bid Specs Phase II CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT ''" ''ems- .rerr-49, 6 ems: en er e7 87N3Fsg- 0,,ranve7 er'e,.-J e7.• ?". e7," rte. rr STATE OF CALIFORNIA County of Orange On 12-14-12 Date before me, Lexie Sherwood, Notary Public Here Insert Name and Title of the Officer personally appeared Charles L. Flake Name(s) of Signer(s) L EX tER d COMM. -1856389 C tits") ' NOTARY PUBL C • CALIFORNIA n ORANC COUNTY Cornet. Exp JULY 27. 2013 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. Witness my hand and official se I Signature OPTIONAL Signature of Not, Pu is Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) ,1 Signer's Name: D Individual ❑ Corporate Officer —Title(s): O Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: RIGHTTHUMBPRINT OF SIGNER Top of thumb here Signer's Name: ❑ Individual LI Corporate Officer—Title(s): O Partner — 0 Limited ❑ General ❑ Attorney in Fact ❑ Trustee O Guardian or Conservator O Other: Signer Is Representing: 67. rr .07""494,'_ '47 e7 e ,re,- -er err ere • er es 'd a iRu RIGHTTHUMBPRINT OF SIGNER Top of thumb here © 2007 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402 • www.NationalNotary.org Item #5907 Reorder: Call Toll -Free 1-800-876-6827 CALIFORNIA ALL PURPOSE ACKNOWLEDGMENT State of California County of Riverside ON December 18, 2012, before me, A.Crombach, Notary Public, personally appeared Glenn J. Salsbury and Einer G. Lindholm. who proved to me on the basis of satisfactory evidence to be the persons whose name(s) are subscribed to the within instrument and acknowledged to me that they executed the same in their authorized capacities, and that by their signatures(s) on the instrument the persons, or the entity upon behalf of which the persons acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the state of California that the foregoing is true and correct. Witness my hand and official seal A.Crombach, Notary Public H A. CROMBACH l� COMM. #1913119 CO NOTARY PUBLIC -CALIFORNIA 9 RIVERSIDE COUNTY ED My Comm Expires Nov. 13. 2014 "s7"4,1 liYY OPTIONAL Though law does not require the information below, it may prove valuable to persons relying on the document and could prevent fraudulent removal of this form to another document. Description of Attached Document Title or type of Document Performance Bond Document Date: Number of Pages: Signer(s) Other Than Named Above Capacity(ies) Claimed by Signer Signer's Name: Individual Cl Corporate Officer — Title(s): President & Vice President ❑ Partner - ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer is Representing: Hillcrest Contracting , Inc EXTRACT FROM BY-LAWS OF THE COMPANIES "Article V, Section 8, Attorneys -in -Fact. The Chief Executive Officer, the President, or any Executive Vice President or Vice President may, by written instrument under the attested corporate seal, appoint attorneys -in -fact with authority to execute bonds, policies, recognizances, stipulations, undertakings, or other like instruments on behalf of the Company, and may authorize any officer or any such attorney-in-fact to affix the corporate seal thereto; and may with or without cause modify of revoke any such appointment or authority at any time." CERTIFICATE I, the undersigned, Vice President of the ZURICH AMERICAN INSURANCE COMPANY, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND, do hereby certify that the foregoing Power of Attorney is still in full force and effect on the date of this certificate; and I do further certify that Article V, Section 8, of the By -Laws of the Companies is still in force. This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the ZURICH AMERICAN INSURANCE COMPANY at a meeting duly called and held on the 15th day of December 1998. RESOLVED: "That the signature of the President or a Vice President and the attesting signature of a Secretary or an Assistant Secretary and the Seal of the Company may be affixed by facsimile on any Power of Attorney...Any such Power or any certificate thereof bearing such facsimile signature and seal shall be valid and binding on the Company." This Power of Attorney and Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at a meeting duly called and held on the 5th day of May, 1994, and the following resolution of the Board of Directors of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at a meeting duly called and held on the 10th day of May, 1990. RESOLVED: "That the facsimile or mechanically reproduced seal of the company and facsimile or mechanically reproduced signature of any Vice -President, Secretary, or Assistant Secretary of the Company, whether made heretofore or hereafter, wherever appearing upon a certified copy of any power of attorney issued by the Company, shall be valid and binding upon the Company with the same force and effect as though manually affixed. IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seals of the said Companies. this 14TH day of DECEMBER , 20 12 . Geoffrey Delisio, Vice President ZURICH AMERICAN INSURANCE COMPANY COLONIAL AMERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND POWER OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS: That the ZURICH AMERICAN INSURANCE COMPANY, a corporation of the State of New York, the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, a corporation of the State of Maryland, and the FIDELITY AND DEPOSIT COMPANY OF MARYLAND a corporation of the State of Maryland (herein collectively called the "Companies"), by THOMAS O. MCCLELLAN, Vice President, in pursuance of authority granted by Article V, Section 8, of the By -Laws of said Companies, which are set forth on the reverse side hereof and are hereby certified to be in full force and effect on the date hereof, do hereby nominate, constitute, and appoint Richard A. COON, Charles L. FLAKE, David L. CULBERTSON and Lexie SHERWOOD, all of Anaheim, California, EACH its true and lawful agent and Attorney -in -Fact, to make, execute, seal and deliver, for. and on its behalf as surety, and as its act and deed: any and all bonds and undertakings, and the execution of such bonds or undertakings in pursuance of these presents. shall be as binding upon said Companies, as fully and amply, to all intents and purposes, as if they had been duly executed and acknowledged by the regularly elected officers of the ZURICH AMIERICAN INSURANCE COMPANY at its office. in New York, New York., the regularly elected officers of the COLONIAL AMERICAN CASUALTY AND SURETY COMPANY at its office in Owings Mills, Maryland., and the regularly elected officers of the FIDELITY AND DEPOSIT COMPANY OF MARYLAND at its office in Owings Mills, Maryland., in their own proper persons. The said Vice President does hereby certify that the extract set forth on the reverse side hereof is a true copy of Article V, Section 8, of the By -Laws of said Companies, and is now in force. IN WITNESS WHEREOF, the said Vice -President has hereunto subscribed his/her names and affixed the Corporate Seals of the said ZURICH AMERICAN INSURANCE COMPANY, COLONIAL AMERICAN CASUALTY AND SURETY COMPANY, and FIDELITY AND DEPOSIT COMPANY OF MARYLAND, this 25th day of May, A.D. 2012. ATTEST: Assistant Secretary Eric D. Barnes Thomas O. McClellan ZURICH AMERICAN INSURANCE COMPANY COLONIAL ANIERICAN CASUALTY AND SURETY COMPANY FIDELITY AND DEPOSIT COMPANY OF MARYLAND Vice President State of Maryland City of Baltimore On this 25th day of May, A.D. 2012, before the subscriber, a Notary Public of the State of Maryland, duly commissioned and qualitied. THOMAS O. MCCLELLAN, Vice President, and ERIC D. BARNES, Assistant Secretary, of the Companies. to me personally known to be the individuals and officers described in and who executed the preceding instrument. and acknowledged the execution of same. and being by me duly sworn, deposeth and saith, that he/she is the said officer of the Company aforesaid. and that the seals affixed to the preceding instrument are the Corporate Seals of said Companies, and that the said Corporate Seals and the signature as such officer were duly affixed and subscribed to the said instrument by the authority and direction of the said Corporations. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed my Official Seal the day and year first above written. Iif,,. Constance A. Dunn, Notary Public My Commission Expires: July 14, 2015 POA -F 012-4150J Item No. 8 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Accept the Improvements and Notice of Completion for the Community Recreation Center Ornamental Picket Fence Replacement, PW12-21 PREPARED BY: Avlin R. Odviar, Senior Engineer — CIP William Becerra, Associate Engineer - CIP RECOMMENDATION: That the City Council: 1. Accept the Community Recreation Center Ornamental Picket Fence Replacement project, PW 12-21, as complete; 2. Direct the City Clerk to file and record the Notice of Completion and release the Performance Bond. BACKGROUND: The Community Recreation Center Ornamental Picket Fence Replacement project was included in the City Facilities Rehabilitation program for Fiscal Year 2013-14. On April 9, 2013, the City Council awarded a Contract to Harris Steel Fence Company, Inc., in the amount of $144,982, to replace the existing fence with ornamental fence and gates throughout the Community Recreation Center property which included the swimming pool area, amphitheater, and parking lot. Contract work also included an additive bid that provided a new fence and gates along the adjacent drainage channel to the south of the property. The Contractor has completed the work in accordance with the approved plans and specifications and to the satisfaction of the Director of Public Works/City Engineer. A one year Maintenance Bond will not be required since all work has been warranted by the Contractor's Performance Bond during construction, as well as the one year period beginning January 8, 2014, when the City obtained "beneficial use" of the improvements. There is also a fifteen year manufacturer warranty that covers materials and defects. The retention funds for this project have been released pursuant to the provisions of Public Contract Code Section 7107. The Community Recreation Center Ornamental Picket Fence Replacement project was funded with Capital Project Reserves and Development Impact Fees (Corporate Facilities). The original Contract amount was $144,982, and two Contract Change Orders were approved totaling $14,498.20, resulting in a total Contract amount of $159,480.20. FISCAL IMPACT: There is no fiscal impact as a result of the acceptance of the project and filing the Notice of Completion. ATTACHMENTS: 1. Notice of Completion 2. Contractor's Affidavit and Final Release 3. Performance Bond RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to Harris Steel Fence Company, Inc., 8728 S. San Pedro St., Los Angeles, California 90003 to perform the following work of improvement: COMMUNITY RECREATION CENTER ORNAMENTAL PICKET FENCE REPLACEMENT Project No. PW12-21 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on February 24, 2015. That upon said contract The SureTec Insurance Company was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: COMMUNITY RECREATION CENTER ORNAMENTAL PICKET FENCE REPLACEMENT Project No. PW12-21 6. The location of said property is: 30875 Rancho Vista Road, Temecula, California. Dated at Temecula, California, this 24th day of February, 2015. City of Temecula Randi Johl-Olson, JD, MMC City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, JD, MMC City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 24th day of February, 2015. City of Temecula Randi Johl-Olson, JD, MMC City Clerk CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACTOR'S AFFIDAVIT AND ANAL RELEASE COMMUNITY RECREATION CENTER ORNAMENTAL PICKET FENCE REPLACEMENT PROJECT NO. PW12-21 i s « to certify that -QyY15 5- ee('kW ca, 27c (hereinafter the "CONTRACTOR") declares (:tv of Temecula. under oath. that he/she/it has paid in full for all materials, supplies, labor, ,e!'.,!ces :.lois. equipment, and all other bills contracted for by the CONTRACTOR or by any of CONTRACTOR s agents, employees or subcontractors used or in contribution to the ,_ xc-,,iiion of its contract with the City of Temecula, with regard to the building, erection, ;c•ns-r ;ctron or repair of that certain work of improvernent known as COMMUNITY RECREATION CENTER ORNAMENTAL PICKET FENCE REPLACEMENT PROJECT NO. P IPI2-21 situated in the City of Temecula, State of California, more particularly described as _COPmWrr Rec,e fn £emer cr, arsepni «' f' eiire INSERT ADDRESS OR DESCRIBE LOCATION OF WORK Th.? CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said Oo wti act wh ch would constitute grounds for any third party to claim a Stop Notice against of any '_;um1 owing to the CONTRACTOR connection with the final payment of the Contract, the CONTRACTOR hereby. 1 ss.; ev .tie following amounts: Description Dollar Amount to Dispute Pursuant ;o Public Contract Code §7100, the CONTRACTOR does hereby fully release and ac;qu't l.he C;ty of Temecula and all agents and employees of the City, and each of them, from any --1;claims debts demands. or cause of action which exist or might exist in favor of the tON {RAC f'OR by reason of payment by the City of Temecula of any contract amount which the ;'.ON RAC l OR has not disputed above. 4-/ By By CONTRACTOR Pao; I L� 4�c/ / gce p(e5,4,H Print Name and Title R 1 PVd12.21 GPC Ornamental Picket Fence Repa€s. mini Spcc • 13'-1 CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS BOND NO. 4391626 PERFORMANCE BOND FOR COMMUNITY RECREATION CENTER ORNAMENTAL PICKET FENCE -REPLACEMENT PROJECT PW12-21 KNOW ALL PERSONS BY THESE PRESENTS: THAT, WHEREAS, the City of Temecula, State of California, entered into a contract dated April 9 , 2013, hereinafter called "Contract," with: Harris Steel Fence Company, Inc., 8728 S. San Pedro St., Los Angeles, CA 90003 NAME AND ADDRESS OF CONTRACTOR hereinafter called ''Principal," for the work described as follows: COMMUNITY RECREATION CENTER ORNAMENTAL PICKET FENCE REPLACEMENT PROJECT NO PW12-21; and WHEREAS, the said Principal is required under the terms of said Contract to furnish a bond for the faithful performance of said Contract. NOW. THEREFORE, WE, the Principal, and SureTec Insurance Company, 3033 5th Avenue, Suite 300, San Diego, CA 92103 NAME OF SURETY duly authorized to transact business under the laws of the State of California, as Surety, hereinafter called "Surety," are held and firmly bound unto the City of Temecula in the penal sum of One Hundred Forty Four Thousand Nine Hundred Eighty Two DOLLARS and 00/100 CENTS ($ 144,982.00 ), lawful money of the United States, for the payment of which sum we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that, if the Principal, its heirs, executors, administrators, successors, or assigns, shall in all things stand to, abide by, and well and truly keep and perform the covenants, conditions and agreements in the said Contract, and in ariy alteration thereof made as therein provided. on its part to be kept and performed, at the time and in the manner therein specified, in all respects according to their true intent and meaning, and shall indemnify and save harmless the City of Temecula, its officers and agents, as therein stipulated, then this obligation shall become null and void; otherwise it shall be and remain in full force and virtue. As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorneys' fees PE.FORIV NCE BOND P8-1 PW12-21 CRC Omamertal Picxel Fence Replacement Spec Book.. Read incurred by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shalt in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. IN WITNESS WHEREOF, this instrument has been duly executed by the Principal and Surety above named, on July 9 , 2013, (Seal) SURETY SureTec Insurance Company By: Andrew Sy syn PRINCIPAL Harrisyeyence By: Zrc. £",'2//Yh la lanctC (`axle) (Name) •// Attorney -in -Fact % P-S/6/'€kt (Title) (Title) , By: APPROVED AS TO FORM: Peter M. Thorson, City Attorney Nair( S, c,aA (Name) V7ce / ! ce 127eslc16iF (Title) Attach Notarial Acknowledgement or Jurat for both the Surety and Principal Signatures P:RP )RMANC5 BONO P8.2 PW12-21 CRC Ornamental Picket Fence Replacement Spec Book Re•Bid CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Orange On 7/9/13 Date personally appeared before me, } R. Mendoza, Notary Public Here Insert game and Title of the Officer Andrew Sysyn Name(s) of Signer(s) R. MENDOZA Commission # 1868616 Notary Public - California Orange County My Comm. Expires Nov 14, 2013 Place Notary Seal and/or Stamp Above z z who proved to me on the basis of satisfactory evidence to be the person** whose namei$GVaje' subscribed to the within instrument and acknowledged to me that executed the same in hi i;§triftetr authorized capacity(j, and that by 11�It i I rear signature(v)— on the instrument the person(* or the entity upon behalf of which the person(.$'acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and/o -ial seal. Signature: OPTIONAL ignature of Notary Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Corporate Officer — Title(s): ❑ Individual ❑ Partner — ❑ Limited ❑ General ❑ Attorney in. Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer's Name: Signer Is Representing: RIGHTITHUMBPRIN1 '- Top of thumb here ❑ Individual ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: • ;RIGHT THUMBPRJNT' li OFF; SIGNER'!=� Top of thumb here 02005 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402 • www.NationalNotary.org Item 45907 Reorder: Call Toll -Free 1.800-876-6827 POA #: 510001 SureTec Insurance Company LIMITED POWER OF ATTORNEY Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and having its principal office in Houston, Han -is County, Texas, does by these presents make, constitute and appoint Raylene Mendoza, Andrew Sysyn its true and lawful Attorney-in-fact, with full power and authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the conditions of contracts and consents of surety for: Five Million and 00/100 Dollars ($5,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming all that the said Attorney -in -Fact may do in the premises. Said appointment shall continue in force until 1013112015 and is made under and by authority of the following resolutions of the Board of Directors of the SureTec Insurance Company: Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Pact to represent and act for and on behalf of the Company subject to the following provisions: Arrarney-in-Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's Liability thereunder, and any such instruments so executed by any such Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the. Corporate Secretary. Be it Resolve4 that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held an 2e of April. 1999.) In Witness Whereof SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal to be hereto affixed this 21s1 day of March, A.D. 2013. State of Texas ss: Vis: � \ co.' County of Harris SURETEC INSURANCE COMPANY On this 21st day of March, A.D. 2013 before me personally came John Knox Jr., to me known, who, being by me duly sworn, did depose and say, that he resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Company; and that he signed his name thereto by like order. JACQUELYN MALDONADO Notary Public Stale of Texas My Comm. Exp. 511812017 V„r(r JacgYrelyn Maldonado, Notary Public My cotrmnission expires May 18, 2017 I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, set out in the Power of Attorney are in full force and effect. Given under my hand and the seal of said Company at Houston, Texas this 9th day of .Jul , 2013 , A.D. /111/1 Bre , t Beaty, Assistant ecretary Any instrument issued in excess of the penalty stated above is totally voia and without any validity. For verification of the authority of this power you may call (713J 812-080 any business day between 8:00 am and 5:00 pm CST. CALUFOR9A ALL-PURPOSE ACKNOW6L.f l OMEN' ��C'.e.�C'.r6�.:r.<-�',c:f•�,e-,�f',c�C`.e>FJc>C`,e> <Se(�.c.�C`.e;<Se<.c�C`.e;•C.,c�r)i�C`..eY`�^C•'.e; e`.c->c`,e c�..eC�,c;�`.cM,c�)c<`,c:e`.c>1•.c�(%cC`,c-.�f'.c C.�.c�E•.e�C?,i-:('.c�C.,c�C`,c;�`.cK'.�;rc�C)e=,.G�.c�',e�C`,c�.'v fi fi fi 1 fi fi fi p`e-/:-C>�'U� ©2008 National Notary Association • 9350 De Soto Ave., P.O. Box 2402 • Chatsworth, CA 91313-2402 • www.NationalNotary.org Item 95907 Reorder: Call Toll -Free 1-800-876-6827 State of California County of Orange On Date before me, R. Mendoza, Notary Public Here Insert Name and Title of the Officer personally appeared William A. Blanciak Names) of Signer(s) R. MENDOZA Commission # 1868616 z Notary Public - California z z ', Orange County My Comm. Expires Nov 14, 2013 Place Notary Seal and/or Stamp Above who proved to me on the basis of satisfactory evidence to be the person(e whose name subscribed to the within instrument and acknowledged to me that /sh1y executed the same in III heVreir authorized capacity(iks), and that by hekteitefr signature(s6-- on the instrument the person(I�}-or the entity upon behalf of which the person(acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand an , •f icial seal. Signature: OPTIONAL gnature of Notary ' ublic Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: Signer's Name: Corporate Officer — Title(s): President Individual Partner — L7 Limited ❑ General Attorney in Fact Trustee Guardian or Conservator Other: Signer Is Representing: Harris Steel Fence Co., Inc. R�GHT�THUNBPRI� OF SIGtERa, Top of thumb here ❑ Corporate Officer — Title(s): Individual ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: OF.:SIGN�R Top of thumb here )1 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Los Angeles On • di 19, W, - before me, Thomas Ramirez II, Notary Public personally appeared ,`)u Vjk. w a A A ..... z w .( A A A a A /4� THOMAS RAMIREZ it Commission # 1928605 Notary Public - California n Los Angeles County My Comm. Expires Apr 13, 2015 who proved to me on the basis of satisfactory evidence to be the personwhose name(s/av subscribed to the within instrument and acknowledged to me that he/is.OiKey executed the same in his/h'Pt.ir authorized capacity(ies), and that by his/Predt it signature .on the instrument the personNk or the entity upon behalf of which the persor- acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal Signature OPTIONAL (Information below is not required by law, but may prove to be of value to persons relying on the Document). Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signers Other Than Named Above: Item No. 9 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Accept the Improvements and Notice of Completion for the Community Recreation Center Mechanical Renovation, PW13-06 PREPARED BY: Avlin R. Odviar, Senior Engineer — CIP William Becerra, Associate Engineer - CIP RECOMMENDATION: That the City Council: 1. Accept the Community Recreation Center Mechanical Renovation project, PW 13-06, as complete; 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the amount of 10% of the final contract amount; 3. Release the Labor and Materials Bond seven months after filing of the Notice of Completion if no liens have been filed. BACKGROUND: The Community Recreation Center Mechanical Renovation project is included in the City Facilities Rehabilitation program. On September 23, 2014, the City Council awarded a Contract to California Commercial Pools, Inc., in the amount of $114,990, to replace the swimming pool and wading pool filters, chemical controllers, chlorine/acid systems, and all associated piping and valving at the Community Recreation Center. The Contractor has completed the work in accordance with the approved plans and specifications and to the satisfaction of the Director of Public Works/City Engineer. All work is warranted for a period of one year from November 26, 2014, the date the City obtained "beneficial use" of the improvements. The retention funds for this project have been released pursuant to the provisions of Public Contract Code Section 7107. The Community Recreation Center Mechanical Renovation project was funded with Capital Project Reserves and Development Impact Fees (Corporate Facilities). The total Contract amount was $114,990, with no Contract Change Orders. FISCAL IMPACT: There is no fiscal impact as a result of the acceptance of the project and filing the Notice of Completion. ATTACHMENTS: 1. Notice of Completion 2. Contractor's Affidavit and Final Release 3. Maintenance Bond RECORDING REQUESTED BY AND RETURN TO: CITY CLERK CITY OF TEMECULA 41000 Main Street Temecula, CA 92590 EXEMPT FROM RECORDER'S FEES Pursuant to Government Code Sections 6103 and 27383 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The City of Temecula is the owner of the property hereinafter described. 2. The full address of the City of Temecula is 41000 Main Street, Temecula, California 92590. 3. The Nature of Interest is a Contract which was awarded by the City of Temecula to California Commercial Pools, Inc., 2255 E Auto Centre Dr., Glendora, California 91740 to perform the following work of improvement: COMMUNITY RECREATION CENTER MECHANICAL RENOVATION Project No. PW13-06 4. Said work was completed by said company according to plans and specifications and to the satisfaction of the Director of Public Works of the City of Temecula and that said work was accepted by the City Council of the City of Temecula at a regular meeting thereof held on February 24, 2015. That upon said contract The Hanover Insurance Company Massachusetts Bay Insurance Company Citizens of North America USA was surety for the bond given by the said company as required by law. 5. The property on which said work of improvement was completed is in the City of Temecula, County of Riverside, State of California, and is described as follows: COMMUNITY RECREATION CENTER MECHANICAL RENOVATION Project No. PW13-06 6. The location of said property is: 30875 Rancho Vista Road, Temecula, California. Dated at Temecula, California, this 24th day of February, 2015. City of Temecula Randi Johl-Olson, JD, MMC City Clerk STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, JD, MMC City Clerk of the City of Temecula, California, do hereby certify under penalty of perjury, that the foregoing NOTICE OF COMPLETION is true and correct, and that said NOTICE OF COMPLETION was duly and regularly ordered to be recorded in the Office of the County Recorder of Riverside by said City Council. Dated at Temecula, California, this 24th day of February, 2015. City of Temecula Randi Johl-Olson, JD, MMC City Clerk CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS CONTRACTOR'S AFFIDAVIT AND FINAL RELEASE COMMUNITY RECREATION CENTER MECHANICAL RENOVATION PROJECT NO. PW93-06 This is to certify that California Commercial Pools , (hereinafter the "CONTRACTOR") declares to the City of Temecula, under oath, that he/shetit has paid in full for all materials, supplies, labor, services, tools, equipment, and all other bills contracted for by the CONTRACTOR or by any of the CONTRACTOR's agents, employees or subcontractors used or in contribution to the execution of its contract with the City of Temecula, with regard to the building, erection, construction, or repair of that certain work of improvement known as COMMUNITY RECREATION CENTER MECHANICAL RENOVATION, PROJECT NO. PW13- 06, situated in the City of Temecula, State of California, more particularly described as follows: 30875 Rancho Vista Road, Temecula, CA 92592-6213 INSERT ADDRESS OR DESCRIBE LOCATION OF WORK The CONTRACTOR declares that it knows of no unpaid debts or claims arising out of said Contract which would constitute grounds for any third party to claim a Stop Notice against of any unpaid sums owing to the CONTRACTOR. Further, in connection with the final payment of the Contract, the Contractor hereby disputes the following amounts: Description Dollar Amount to Dispute Pursuant to Public Contract Code §7100, the CONTRACTOR does hereby fully release and acquit the City of Temecula and all agents and employees of the City, and each of them, from any and all claims, debts, demands, or cause of action which exist or might exist in favor of the CONTRACTOR by reason of payment by the City of Temecula of any contract amount which the CONTRACTOR has not disputed above. Dated: January 26, 2015 By: CONTRACTOR David E. Jackson, Vice -President Print Name and Title RELEASE R-1 ISSUED IN TWO ORIGINAL COUNTERPARTS COUNTERPART NO. OF ORIGINAL PREMIUM: INCLUDED IN THE PREMIUM CHARGED FOR THE PERFORMANCE BOND CITY OF TEMECULA, DEPARTMENT OF PUBLIC WORKS BOND NO. 1980629A MAINTENANCE BOND FOR COMMUNITY RECREATION CENTER MECHANICAL RENOVATION PROJECT NO. PW93-06 KNOW ALL PERSONS BY THESE PRESENT THAT: California Commercial Pools, Inc., 2255 E. Auto Centre Drive, Glendora, CA 91740 NAME AND ADDRESS CONTRACTOR'S a Corporation (fill in whether a Corporation, Partnership or individual) , hereinafter called Principal, and The Hanover Insurance Company, 5 Hutton Centre, Suite 1060, Santa Ana, CA 92707 NAME AND ADDRESS OF SURETY hereinafter called SURETY, are held and firmly bound unto CITY OF TEMECULA, hereinafter called OWNER, in the penal sum of Eleven Thousand Four Hundred Ninety Nine Thousand --------------- DOLLARS and 00/100/s - CENTS ($ 11,499.00 ) in lawful money of the United States, said sum being not less than ten percent of the Contract value payable by the said City of Temecula under the terms of the Contract, for the payment of which, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain Contract with the OWNER, dated the 23rd day of September , 2014, a copy of which is hereto attached and made a part hereof for the construction COMMUNITY RECREATION CENTER MECHANICAL RENOVATION, PROJECT NO. PW13-06. WHEREAS, said Contract provides that the Principal will furnish a bond conditioned to guarantee for the period of one year after approval of the final estimate on said job, by the OWNER, against all defects in workmanship and materials which may become apparent during said period; and WHEREAS, the said Contract has been completed, and was the final estimate approved on December 02, , 2014 (Insert date and year). NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION IS SUCH, that if within one year from the date of approval of the final estimate on said job pursuant to the Contract, the work done under the terms of said Contract shall disclose poor workmanship in the execution of said work, and the carrying out of the terms of said Contract, or it shall appear that defective materials were furnished thereunder, then this obligation shall remain in full force and virtue, otherwise this instrument shall be void. MAINTENANCE BOND MB -1 As a part of the obligation secured hereby and in addition to the face amount specified, costs and reasonable expenses and fees shall be included, including reasonable attorney's fees incurred by the City of Temecula in successfully enforcing this obligation, all to be taxed as costs and included in any judgment rendered. The Surety hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in any way affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract, or to the work, or to the Specifications. Signed and sealed this 19th day of December urance Company (Title) APPROVED AS TO FORM: Peter M. Thorson, City Attorney , 2014. PRINCIPAL California Commercial Pools, Inc. ason B. Jac son (Name) Vice—President (Title) By: David E. Jackson (Name) Secretary (Title) NOTE: Signatures of two corporate officers required for corporations. A Notarial Acknowledgement or Jurat must be attached for each of the Surety and Principal Signatures. MAINTENANCE BOND MB -2 ISSUED IN TWO ORIGINAL COUNTERPARTS COUNTERPART NO. 1 OF 2 BOND NO. 1980629A THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITIZENS INSURANCE COMPANY OF AMERICA POWERS OF ATTORNEY CERTIFIED COPY KNOW ALL MEN BY THESE PRESENTS: That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being corporations organized and existing under the laws of the State of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation organized and existing under the laws of the State of Michigan, do hereby constitute and appoint Kenneth A. Coate andlor Julia B. Gladding of Riverside, CA and each is a true and lawful Attorney(s)-In-fact to sign, execute, seal, acknowledge and deliver for, and on its behalf, and as its act and deed any place within the United States, or, if the following line be filled in, only within the area therein designated any and all bonds, recognizances, undertakings, contracts of indemnify or other writings obligatory in the nature thereof, as follows: Any such obligations in the United States, not to exceed Twenty Five Million and No/100 ($25,000,000) in any single instance and said companies hereby ratify and confirm all and whatsoever said Attorney(s)-in-fact may lawfully do in the premises by virtue of these presents. These appointments are made under and by authority of the following Resolution passed by the Board of Directors of said Companies which resolutions are still in effect: 'RESOLVED, That the President or any Vice President, In conjunction with any Vice President, be and they are hereby authorized and empowered to appoint Attorneys -In -fact of the Company, In its name and as its acts, to execute and acknowledge farad on its behalf as Surety any and all bonds, recognizances, contracts of indemnity, waivers otcitation and all other writings obligatory in the nature thereof, with power to attach thereto the seal of the Company. Any such writings so executed by such Attorneys -in -fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company in (heir own proper persons.' (Adopted October 7, 1981 - The Hanover Insurance Company; Adopted April 14, 1982 - Massachusetts Bay Insurance Company Adopted September 7, 2001 • Citizens Insurance Company of America) IN WITNESS WHEREOF, THE HANOVER INSURANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY OF AMERICA have caused these presents to be sealed with their respective corporate seals, duly attested by two Vice Presidents, this 29th day of March 2013. THE HANOVER INSURANCE COMPANY MASSACHUSETTS BAY INSURANCE COMPANY CITtZENSj SURANCE OMPANY OF AMERICA THE COMMONWEALTH OF MASSACHUSETTS ) COUNTY OF WORCESTER ) ss, Ro -ert Thorn s. Vice President ]ae $renslrom". Vico President On this 29th day of March 2013 before me came the above named Vice Presidents of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, to me personally known to be the individuals and officers described herein, and acknowledged that the seals affixed to the preceding instrument are the corporate seals of The Hanover Insurance Company, Massachusetts Bay insurance Company and Citizens Insurance Company of America, respectively, and that the said corporate seats and their signatures as officers were duly affixed and subscribed to said instrument by the authority and direction of said Corporations. BARBAF3A A. GARLICK Notary Public Cnmmoowet1h of i.basathsselly tiff CdMhscr+FkplrISSeN.3f,PC11 Barbara A. Garlick, Notary Public My Commission Expires September 21, 2018 I, the undersigned Vice President of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America, hereby certify that the above and foregoing is a full, true and correct copy of the Original Power of Attorney issued by said Companies, and do hereby further certify that the said Powers of Attorney are still in force and effect. This Certificate may be signed by facsimile under and by authority of the following resolution of the Board of Directors of The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citizens Insurance Company of America. "RESOLVED, That any and all Powers of Attorney and Certified Copies of such Powers of Attorney and certification in respect thereto, granted and executed by the President or any Vice President in conjunction wllh any Vice President of the Company, shall be binding on the Company to the same extent as if all signatures therein were manually affixed, even though one or more of any such signatures thereon may be facsimile.' (Adopted October 7, 1981 - The Hanover Insurance Company; Adopted April 14,1982- Massachusetts Bay InsuranceCompany;Adopted September 7, 2001. -Citizens Insurance Company of America) GIVEN under my hand and the seals of said Companies, at Worcester, Massachusetts, this DF�ay1f9ZOI'F 20 THE HANOVER INSURANCE COMPANY MA SA HUSETT BAY I- • RA CE COMPANY CITTI;N. I SU' " CE a+ i OF AMERICA 1L11 40 nal" 'fi I -ete, ice es'ent CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Los Angles On December 23, 2014 before me, ---------------------Karla R. Stone, Notary Public Date } Mere insert Name and Title ail the Officer personally appeared Jason B. Jackson and David E. Jackson Name(s) of $igner(s) KARLA R. STONE Commission # 2014354 Notary Public - California Los Angeles County My Comm. Expires Apr 20, 2017 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s)4e/are subscribed to the within instrument and acknowledged to me that 1 &siae/they executed the same in 4:vi,5/laer/their authorized capacity(ies), and that by Mew/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my han jr. nd offal seal. Signature OPTIONAL Ignatureo `atary Pu•hc Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document For the City of Temecula, Dept. of Public Works Title or Type of Document: Maintenance Bond for the Community Rec. Center Mechanical Renovation #PW 13-06 Document Date: December 19, 2014 Signer(s) Other Than Named Above: None Capacity(lies) Claimed by Signer(s) Number of Pages: Two Signer's Name: Jason B. Jackson ❑ Individual ® Corporate Officer—Title(s): Vice -President ❑ Partner - ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: California Commercial Pools Inc. FtuaN'"+t:UKhE3a Il Top of thumb here Signer's Name: David E. Jackson ❑ Individual X Corporate Officer — Title(s): Secretary ❑ Partner - ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee L I Guardian or Conservator D Other: Signer Is Representing California Commercial Pools Inc. Top of thumb here @2007 Nalional Notary Association- 9350 De Solo Ave,, P 0 Box 2402 -Chatsworth, CA 91313-2402-www.NalionalNolary org Item #5907 Reorder: Call Toll -Free 1-800-876-6827 CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT State of California County of Riverside on DEC 1 9 2014 Date } before me, Stephanie D. Fisher, Notary Public personally appeared Julia B. Madding Here Insert Name and Title of the Officer Name(s) of Signer(s) STEPHANIE D. FISHER COMM. #2028911 NOTARY PUBLIC • CALIFORNIA RIVERSIDE COUNTY NlyComm_ Expires June 18, 2017 Place Notary Seal Above who proved to me on the basis of satisfactory evidence to be the persons whose name(e). isfaae subscribed to the within instrument and acknowledged to me that -he/she/404y executed the same in-Iafs/herlt yeti authorized capacity(ies), and that by is/her/their signature(e) on the instrument the person(), or the entity upon behalf of which the person(e) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official al Signature [ p� Signalur I Notary PulNrc OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: _ Number of Pages: Signer(s) Other Than Named Above: none Capaccity(ies) Claimed by Signer(s) Signer's Name: Jul ia B. Cladding ❑ Individual ❑ Corporate Officer —Title(s): ❑ Partner —❑ Limited ❑ General II Attorney in Fact LI Trustee ❑ Guardian or Conservator ❑ Other: Signer Is Representing: -iil"GlITTHUI 3PR1NT. OF SIGNER Top of thumb here Signer's Narne: ❑ Individual ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Attorney in Fact ❑ Trustee LI Guardian or Conservator ❑ Other: Signer Is Representing: HIGHTTH'UM P-1tl(0 OF SIG N[R Top of thumb here �s�•�c^��-u���!��c�c;�;����^�c^�,^�sf^�=v�sz�.c�'�'�a'�axtc.��;.pec'�e.^�.�^s�.^4c:'�;^�c��:.���:u- ©2007 National Notary Association • 9350 De Soto Ave., P.O, Box 2402 • Chatsworth, CA 91313-2402 • www.NationalNotary.org Item #5907 Reorder: Call Toll -Free 1-800-876-6827 Item No. 10 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Tom W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Approve the Agreement for Minor Maintenance Services with VN Enterprises, Inc., for Engineered Wood Playground Fiber and General Mulch PREPARED BY: Jerzy Kanigowski, Facility Services Manager RECOMMENDATION: That the City Council approve the Agreement for Minor Maintenance Services with VN Enterprises, Inc., in the amount of $100,000, for delivery and placement of Engineered Wood Playground Fiber (Wood Chips) in Park Play Areas and General Mulch in Landscape Areas at various locations for Fiscal Year 2014-15. BACKGROUND: On January 9, 2015, the Public Works Department posted on the City of Temecula website a Request for Quotes (RFQ) for Engineered Wood Playground Fiber (Wood Chips) and General Mulch for playground and landscape areas at various locations. Two quotes were received on or before the February 3, 2015 submission deadline. The solicitation included the City's local preference program; however, it did not impact the award of this purchase. The final ranking is as follows: 1. VN Enterprises, Inc. Riverside $91.20 per Cubic Yard 2. RWP Transfer, Inc. Pomona $113.18 per Cubic Yard FISCAL IMPACT: Sufficient funds have been included in the Annual Operating Budget for Fiscal Year 2014-15 in the appropriate expenditure accounts. ATTACHMENT: Agreement AGREEMENT FOR MINOR MAINTENANCE SERVICES BETWEEN CITY OF TEMECULA AND VN ENTERPRISES, INC. ENGINEERED WOOD PLAYGROUND FIBER IN PARK PLAY AREAS AND GENERAL MULCH IN LANDSCAPE AREAS THIS AGREEMENT is made and effective as of February 24, 2015, between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and VN Enterprises, Inc., a Corporation, (hereinafter referred to as "Contractor"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on February 24, 2015 and shall remain and continue in effect until tasks described herein are completed, but in no event later than June 30, 2015, unless sooner terminated pursuant to the provisions of this Agreement. The City may, upon mutual agreement, extend the contract for four (4) additions one (1) year term(s). In no event shall the contract be extended beyond June 30, 2020. 2. SCOPE OF WORK Contractor shall perform all of the work described in the Scope of Work, attached hereto and incorporated herein as Exhibit A. ("Work"), and shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the Work. All of said Work to be performed and materials to be furnished for the Work shall be in strict accordance with the specifications set forth in the Scope of Work, Exhibit A. 3. PAYMENT a. The City agrees to pay Contractor monthly, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. This amount shall not exceed One Hundred Thousand Dollars ($100,000) for the total term of this agreement unless additional payment is approved as provided in this Agreement. b. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager. Contractor shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Contractor at the time City's written authorization is given to Contractor for the performance of said services. c. Contractor will submit invoices monthly for actual services performed. Invoices shall be submitted between the first and fifteenth business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt of each invoice as to all non -disputed fees. If the City disputes any of Contractor's fees, it shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any 1 disputed fees set forth on the invoice. For all reimbursements authorized by this Agreement, Contractor shall provide receipts on all reimbursable expenses in excess of fifty dollars ($50) in such form as approved by the Director of Finance. 4. PERFORMANCE Contractor shall at all times faithfully, competently and to the best of his or her ability, experience, and talent, perform all tasks described herein. Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Contractor hereunder in meeting its obligations under this Agreement. 5. CITY APPROVAL All labor, materials, tools, equipment, and services shall be furnished and work performed and completed subject to the approval of City or its authorized representatives. 6. WAIVER OF CLAIMS On or before making final request for payment under Paragraph 3 above, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. The acceptance by Contractor of the final payment shall constitute a waiver of all claims against City under or arising out of this Agreement, except those previously made in writing and request for payment. Contractor shall be required to execute an affidavit, release and indemnify Agreement with each claim for payment. 7. PREVAILING WAGES Pursuant to the provisions of Section 1773 of the Labor Code of the State of California, the City Council has obtained the general prevailing rate of per diem wages and the general rate for holiday and overtime work in this locality for each craft, classification, or type of workman needed to execute this Contractor from the Director of the Department of Industrial Relations. Copies may be obtained from the California Department of Industrial Relations Internet website at http://www.dir.ca.gov. Contractor shall provide a copy of prevailing wage rates to any staff or sub -contractor hired, and shall pay the adopted prevailing wage rates as a minimum. Contractor shall comply with the provisions of Sections 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the Labor Code. Pursuant to the provisions of 1775 of the Labor Code, Contractor shall forfeit to the City, as a penalty, the sum of $50.00 for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the stipulated prevailing rates for any work done under this Agreement, by him or by any subcontractor under him, in violation of the provisions of the Agreement. 8. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Contractor at least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. 2 b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Contractor the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Contractor will submit an invoice to the City, pursuant to Section entitled "PAYMENT" herein. 9. DEFAULT OF CONTRACTOR a. The Contractor's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Contractor is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Contractor for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Contractor. If such failure by the Contractor to make progress in the performance of work hereunder arises out of causes beyond the Contractor's control, and without fault or negligence of the Contractor, it shall not be considered a default. b. If the City Manager or his delegate determines that the Contractor is in default in the performance of any of the terms or conditions of this Agreement, it shall serve the Contractor with written notice of the default. The Contractor shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 10. INDEMNIFICATION The Contractor agrees to defend, indemnify, protect and hold harmless the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees and volunteers from and against any and all claims, demands, losses, defense costs or expenses, including attorney fees and expert witness fees, or liability of any kind or nature which the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, agents, employees or volunteers may sustain or incur or which may be imposed upon them for injury to or death of persons, or damage to property arising out of Contractor's negligent or wrongful acts or omissions arising out of or in any way related to the performance or non-performance of this Agreement, excepting only liability arising out of the negligence of the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency. 11. INSURANCE REQUIREMENTS Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, or employees. a. Minimum Scope of Insurance. Coverage shall be at least as broad as: 1) Insurance Services Office Commercial General Liability form No. CG 00 01 11 85 or 88. 3 2) Insurance Services Office Business Auto Coverage form CA 00 01 06 92 covering Automobile Liability, code 1 (any auto). If the Contractor owns no automobiles, a non -owned auto endorsement to the General Liability policy described above is acceptable. 3) Worker's Compensation insurance as required by the State of California and Employer's Liability Insurance. If the Contractor has no employees while performing under this Agreement, worker's compensation insurance is not required, but Contractor shall execute a declaration that it has no employees. b. Minimum Limits of Insurance. Contractor shall maintain limits no less than: 1) General Liability: One million ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. 2) Automobile Liability: One million ($1,000,000) per accident for bodily injury and property damage. 3) Worker's Compensation as required by the State of California; Employer's Liability: One million dollars ($1,000,000) per accident for bodily injury or disease. c. Deductibles and Self -Insured Retentions. Any deductibles or self-insured retentions shall not exceed Twenty Five Thousand Dollars and No Cents ($25,000). d. Other Insurance Provisions. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: 1) The City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers are to be covered as insured's, as respects: liability arising out of activities performed by or on behalf of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Temecula, the Temecula Community Services District, and the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 2) For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees and volunteers. Any insurance or self-insured maintained by the City of Temecula, Temecula Community Services District, and/or the Successor Agency to the Temecula Redevelopment Agency, its officers, officials, employees or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. 3) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City of Temecula, the Temecula Community Services District, the Successor Agency to the Temecula Redevelopment Agency, their officers, officials, employees or volunteers. 4) The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 4 5) Each insurance policy required by this agreement shall be endorsed to state: should the policy be canceled before the expiration date the issuing insurer will endeavor to mail thirty (30) days' prior written notice to the City. 6) If insurance coverage is canceled or, reduced in coverage or in limits the Contractor shall within two (2) business days of notice from insurer phone, fax, and/or notify the City via certified mail, return receipt requested of the changes to or cancellation of the policy. e. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of A -:VII or better, unless otherwise acceptable to the City. Self insurance shall not be considered to comply with these insurance requirements. f. Verification of Coverage. Contractor shall furnish the City with original endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City 's forms, the Contractor's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. g. By executing this Agreement, Contractor hereby certifies: I am aware of the provision of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workman's Compensation or undertake self- insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract. 12. TIME OF THE ESSENCE Time is of the essence in this Agreement. 13. INDEPENDENT CONTRACTOR a. Contractor is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officers, employees, agents, or volunteers shall have control over the conduct of Contractor or any of Contractor's officers, employees, or agents except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Contractor shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. b. No employee benefits shall be available to Contractor in connection with the performance of this Agreement. Except for the fees paid to Contractor as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Contractor for performing services hereunder for City. City shall not be liable for compensation or indemnification to Contractor for injury or sickness arising out of performing services hereunder. 5 14. LEGAL RESPONSIBILITIES The Contractor shall keep itself informed of all local, State and Federal ordinances, laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times observe and comply with all such ordinances, laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Contractor to comply with this section. 15. CONTRACTOR'S INDEPENDENT INVESTIGATION No plea of ignorance of conditions that exist or that may hereafter exist or of conditions of difficulties that may be encountered in the execution of the work under this Agreement, as a result of failure to make the necessary independent examinations and investigations, and no plea of reliance on initial investigations or reports prepared by City for purposes of letting this Agreement out to proposal will be accepted as an excuse for any failure or omission on the part of the Contractor to fulfill in every detail all requirements of this Agreement. Nor will such reasons be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 16. CONTRACTOR'S AFFIDAVIT After the completion of the Work contemplated by this Agreement, Contractor shall file an affidavit with the City Manager stating that all workmen and persons employed, all firms supplying materials, and all subcontractors on the Work have been paid in full, and that there are no claims outstanding against the project for either labor or materials, except certain items, if any, to be set forth in an affidavit covering disputed claims or items in connection with a Stop Notice which has been filed under the provisions of the laws of the State of California. 17. PROHIBITED INTEREST No officer, or employee of the City of Temecula that has participated in the development of this agreement or its approval shall have any financial interest, direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor's sub -contractors for this project, during his/her tenure or for one year thereafter. The Contractor hereby warrants and represents to the City that no officer or employee of the City of Temecula that has participated in the development of this agreement or its approval has any interest, whether contractual, non - contractual, financial or otherwise, in this transaction, the proceeds thereof, or in the business of the Contractor or Contractor's sub -contractors on this project. Contractor further agrees to notify the City in the event any such interest is discovered whether or not such interest is prohibited by law or this Agreement. 18. BOOKS AND RECORDS Contractor's books, records, and plans or such part thereof as may be engaged in the performance of this Agreement, shall at all reasonable times be subject to inspection and audit by any authorized representative of the City. 6 19. UTILITY LOCATION City acknowledges its responsibilities with respect to locating utility facilities pursuant to California Government Code Section 4215. 20. REGIONAL NOTIFICATION CENTERS Contractor agrees to contact the appropriate regional notification center in accordance with Government Code Section 4215. 21. DISCRIMINATION Contractor represents that it has not, and agrees that it will not, discriminate in its employment practices on the basis of race, creed, religion, national origin, color, sex, age, or handicap. 22. WRITTEN NOTICE Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, that provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by Notice. Notice shall be effective upon delivery to the addresses specified below or on the third business day following deposit with the document delivery service or United States Mail as provided above. Delivery and Mailing Address: City of Temecula Attn: City Manager 41000 Main Street Temecula, CA 92590 To Contractor: VN Enterprises, Inc. Contact Person: Peggy Ward 5198 Arlington Ave., Suite 325 Riverside, CA 92504 23. ASSIGNMENT The Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Upon termination of this Agreement, Contractor's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the City Council and the Contractor. 24. LICENSES At all times during the term of this Agreement, Contractor shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement. 7 25. GOVERNING LAW The City and Contractor understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with geographic jurisdiction over the City of Temecula. In the event such litigation is filed by one party against the other to enforce its rights under this Agreement, the prevailing party, as determined by the Court's judgment, shall be entitled to reasonable attorney fees and litigation expenses for the relief granted. 26. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 27. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Contractor warrants and represents that he or she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. The City Manager is authorized to enter into an amendment on behalf of the City to make the following non -substantive modifications to the agreement: (a) name changes; (b) extension of time; (c) non -monetary changes in scope of work; (d) agreement termination. 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA VN Enterprises, Inc. (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, Mayor Suzanna Viramontes, President ATTEST: By: By: Randi Johl-Olson, JD, MMC, City Ken Noring, CFP/Secretary Clerk APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONTRACTOR VN Enterprises, Inc. Contact Person: Peggy Ward 5198 Arlington Ave Suite 325 Riverside, CA 92504 Phone Number: (877) 256-9639 Fax Number: (949) 366-3052 peggy@mulch-master.com 9 Acting PM Initials: Date: ,---4k---- EXHIBIT "A" SCOPE OF WORK Contractor recognizes and agrees that this Agreement is for the purpose of establishing a contractual relationship between the City of Temecula and the Contractor, for the future repairs, and maintenance of playground surfacing at the various locations upon real and personal property of the City. Work will include maintenance services, and emergency call -out. The procedure for assigning work is set forth as follows: 1. The City Manager or his designee shall submit to Contractor a written "Request for Work". The Request for Work shall include a description of the work to be completed, the time for completion of the work, and the plans and specifications, if any, work. 2. Within five (5) business days of the date of the Request for Work, Contractor shall respond in writing to the Request for Work and advise the City Manager whether it can perform the work and specify the cost of material which will be required and the estimated cost of labor and equipment necessary to complete the work in accordance with the labor and equipment rates set forth in Exhibit "B" to this Agreement. 3. In the event emergency work is required, the City Manager may transmit the Request for Work orally to the Contractor. As soon as practical following the emergency, the Contractor and Director shall in good faith confirm in writing the scope of the emergency work undertaken. 4. Upon acceptance of the Contractor's response by the City Manager, the Contractor shall proceed with the work. The performance of the work shall be pursuant to the terms of this Agreement. SCOPE OF WORK: Contractor shall provide all labor, equipment and materials necessary to furnish and install engineered wood playground fiber and general mulch in designated play and landscape areas. Specified quantities of wood playground fiber shall be spread in a smooth even layer throughout each play area. At play area entrance and ADA access areas, wood fiber shall be raked so that top of fiber is flush with adjacent access surface to create a smooth and even transition between the hard surface and the wood fiber. Contractor shall take all necessary precautions to protect the public including staff to keep park user away from contractor trucks and equipment and provide all traffic control required to perform the work. 10 EXHIBIT "B" PAYMENT RATES AND SCHEDULE 1 Engineered Wood Playground (Wood Chips) for Playground Areas (Price to include materials, sales tax, delivery and placement) $38.26 per Cubic Yard 2. General Mulch for Landscape Areas (Price to include materials, sales tax, delivery and placement) $24.22 per Cubic Yard 3. Shredded Bark Mulch Landscape Slope Areas (Price to include materials, sales tax, delivery and placement) $28.72 per Cubic Yard /1/1 /1/1 11 Item No. 11 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Approve the Second Amendment to the Agreement for Consultant Services with Moffatt & Nichol Engineers for French Valley Parkway Interchange — Phase I, PW07-04 PREPARED BY: Amer Attar, Principal Engineer Avlin R. Odviar, Senior Engineer RECOMMENDATION: That the City Council approve the Second Amendment to the Agreement for Consultant Services with Moffatt & Nichol Engineers, in the amount of $30,000, for additional engineering and construction support for the French Valley Parkway/Interstate 15 Overcrossing and Interchange Improvements — Phase I, PW07-04. BACKGROUND: On October 25, 2011, the City Council approved the Agreement for engineering and construction support on a time and materials basis from construction bidding through project closeout. With the extension of the construction term and considerable engineering support required, additional funds are necessary for continued support through project closeout. FISCAL IMPACT: This project is included in the City's Capital Improvement Program, Fiscal Years 2015-19. The amount of the Agreement, as amended, is $295,000. With approval of the Second Amendment, the resulting Agreement amount will be $325,000. Adequate funds are available in the project account to fund the increase of $30,000. ATTACHMENTS: 1. Second Amendment 2. Project Location 3. Project Description SECOND AMENDMENT TO AGREEMENT FOR CONSULTANT SERVICES BETWEEN CITY OF TEMECULA AND MOFFATT & NICHOL ENGINEERS FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS — PHASE I, PROJECT NO. PW07-04 THIS SECOND AMENDMENT is made and entered into as of February 24, 2015 by and between the City of Temecula, a municipal corporation (hereinafter referred to as "City"), and Moffatt & Nichol Engineers, a California Corporation (hereinafter referred to as "Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. This Amendment is made with the respect to the following facts and purposes: a. On October 25, 2011, the City and Consultant entered into that certain Agreement entitled "Agreement for Consultant Services Between City of Temecula and Moffatt & Nichol Engineers, French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements — Phase 1, Project No. PW07-04," in the amount of $225,000. b. On November 12, 2013, the City and Consultant entered into the First Amendment to that certain Agreement entitled "Agreement for Consultant Services Between City of Temecula and Moffatt & Nichol Engineers, French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements — Phase 1, Project No. PW07-04," to add scope of work and to increase the payment in the amount of $70,000. c. The parties now desire to add scope of work, increase the payment in the amount of $30,000, extend the term of the agreement to June 30, 2016, and to amend the Agreement as set forth in this Amendment. 2. Section 1 of the Agreement entitled "TERM" is hereby amended to read as follows: This Agreement shall remain and continue in effect until tasks herein are completed, but in no event later than June 30, 2016, unless sooner terminated pursuant to the provisions of this Agreement. 3. Section 5 of the Agreement entitled "PAYMENT" at paragraph "a" is hereby amended to read as follows: The City agrees to pay Consultant monthly, in accordance with the payment rates and schedules and terms set forth in Exhibit B, Payment Rates and Schedule, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on the above tasks. Any terms in Exhibit B, other than the payment rates and schedule of payment, are null and void. The SECOND Amendment amount shall not exceed Thirty Thousand Dollars ($30,000) for additional engineering and construction support for a total Agreement amount of Three Hundred Twenty -Five Thousand Dollars ($325,000). 4. Exhibit "B" to the Agreement is hereby amended by adding thereto the items set forth on Attachment "A" to this Amendment, which is attached hereto and incorporated herein as though set forth in full. 1 5. Except for the changes specifically set forth herein, all other terms and conditions of the Agreement shall remain in full force and effect. 2 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF TEMECULA Moffatt & Nichol Engineers (Two Signatures of corporate officers required unless corporate documents authorize only one person to sign the agreement on behalf of the corporation.) By: By: Jeff Comerchero, Mayor Perry C. Schacht, Vice President ATTEST: By: By: Randi Johl-Olson, JD, MMC, City Shing -Ching R. Chan, Senior Vice Clerk President APPROVED AS TO FORM: By: Peter M. Thorson, City Attorney CONSULTANT Moffatt & Nichol Engineers Goska Nichol 3780 Kilroy Airport Way, Suite 600 Long Beach, CA 90806 562-308-5353 GNichol@moffattnichol.com Acting PM Initials: Date: 3 ATTACHMENT A Attached hereto and incorporated herein is the additional scope of work and associated cost as provided by the Consultant. 4 Agreement No. 11-219 SECOND Amendment Attachment A French Valley Parkway / Interstate -15 Over -Crossing and Interchange Improvements — Phase I Fee Summary Engineering and Construction Support Services GENERAL The activities described in the Scope of Work for Engineering and Construction Support Services will be performed on a time and materials basis at the direction of the City or its delegate. It is understood that the actual work effort is not known and will be a function of the extent of inquiries, changes, clarifications, etc. that arise. Actual cost shall not exceed the Total Fee. Total Fee for Engineering and Construction Support Services SECOND Amendment ....$ 30,000.00 5 FRENCH VALLEY PARKWAY / INTERSTATE -15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS - PHASE I Circulation Project Location Aerial Data - March 2010 0 250 500 Feet 1,000 47 Capital Improvement Program Fiscal Years 2015-19 FRENCH VALLEY PARKWAY / INTERSTATE 15 OVER -CROSSING AND INTERCHANGE IMPROVEMENTS—PHASE Circulation Project Proiect Description: This project includes the design, right-of-way acquisition, utility relocation, and construction activities to portions of the French Valley Parkway and Interstate 15 over -crossing and interchange. The project will add a new southbound off -ramp from Interstate 15 to French Valley Parkway, construct the northern half of French Valley Parkway from the off -ramp to Jefferson Avenue, widen the existing southbound off -ramp from Interstate 15 to Winchester, and construct a new auxiliary lane between French Valley Parkway and the Winchester Road southbound off -ramp. Other features include permanent and temporary retaining walls, erosion control and irrigation, and a new traffic signal and roadway improvements at the intersection of French Valley Parkway and Jefferson Avenue. The project requires oversight by Caltrans and coordination with the City of Murrieta. Benefit / Core Value: This project improves traffic circulation by providing another southbound off -ramp from Interstate 15 and adds a lane to the Interstate 15 southbound off -ramp to Winchester. In addition, this project satisfies the City's Core Value of Transportation Mobility and Connectivity. Project Status: Construction is estimated to be completed by June 2014 with landscape establishment continuing through FY 2014-15. Department: Public Works—Account No. 210.165.719 Level: I Project Cost: Prior Years Actual Expenditures FYE 2014 2014-15 Carryover Adopted 2015-16 2016-17 2017-18 2018-19 Total Project Budget Appropriation Projected Projected Projected Projected Cost — Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Cost Projected Projected Projected Capital Project 9 Administration $ 896,017 $ 18,004 $ 120,000 $ 1,034,021 Acquisition $ 4,732,306 $ 1,290,744 $ 151,151 $ 6,174,201 Construction $ 13,547,233 $ 2,344,370 $ 213,120 $16,104,723 Construction $ 15,343,208 $ 4,069,901 $ 586,891 $20,000,000 Engineering $ 2,774,971 $ 406,993 $ 368,120 $ 3,550,084 Design $ 1,947,468 $ 9,790 $ 4,500 $ 1,961,758 Totals $ 23,897,995 $ 4,069,901 $ 856,891 $ - $ - $ - $ - $28,824,787 Source of Funds: Prior Years Actual Expenditures FYE 2014 Carryover Budget 2014-15 Adopted Appropriation 2015-16 2016-17 2017-18 2018-19 Total Project Projected Cost Projected Projected Projected Capital Project Reserves $ 249,821 $ 120,000 $ 369,821 DIF (Street Improvements) $ 444,203 $ 444,203 Measure A (Local Street and Road) $ 2,869,351 $ 2,869,351 TUMF (CETAP/RCTC)" $ 15,343,208 $ 4,069,901 $ 586,891 $20,000,000 TUMF (RCTC)(2) $ 3,379,407 $ 3,379,407 TUMF (WRCOGy3' $ 660,523 $ 660,523 TUMF (WRCOG)(" $ 951,482 $ 150,000 $ 1,101,482 Total Funding: $ 23,897,995 $ 4,069,901 $ 856,891 $ - $ - $ - $ - $28,824,787 Future Operation & Maintenance Costs: 2014-15 2015-16 2016-17 2017-18 2018-19 (1) TUMF (CETAP/RCTC) - Funding is pursuant to the RCTC Agreement No. 11-72-0036-00 in the amount of $20,000,000 to date ($4,700,000 -ROW; $15,300,000 - Construction). (2) TUMF (RCTC) - Regional funding is pursuant to the RCTC Agreement No. 06-72-048-00 for a total of $7,517,000 ($5,517,000 -ROW and $2,000,000-PS&E). Phase I is $1,682,000 -ROW and $203,784-PS&E - See also Phase II. (3) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 05 -SW -TEM -1064 for a total of $4,078,000 ($108,724-PA&ED; $3,969,296-PS&E) - See also Phase II. (4) TUMF (WRCOG) - Zone funding is pursuant to WRCOG Agreement No. 06 -SW -TEM -1079 for a total of $11,575,000 ($975,752-PA&ED; $8,925,000-PS&E; $1,674,248 -ROW) - See also Phase II. 48 Item No. 12 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Grant Two Non -Exclusive Easements to Rancho California Water District in Connection with the Installation of a Pump -to -Waste Pipeline Extension at the District's Well Site No. 216 (Ronald Reagan Sports Park) PREPARED BY: Mayra De La Torre, Senior Engineer Steve Charette, Associate Engineer RECOMMENDATION: That the City Council: 1. Adopt a resolution entitled: RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF TEMECULA AND RANCHO CALIFORNIA WATER DISTRICT IN CONNECTION WITH GRANT OF NON- EXCLUSIVE EASEMENTS FOR RANCHO CALIFORNIA WATER DISTRICT'S WELL NO. 216 PUMP -TO -WASTE PIPELINE EXTENSION (ASSESSOR'S PARCEL NUMBER 945- 050-014) 2. Authorize the City Manager to approve and execute any necessary documents, including the Forms of Grant of Easement and Grant of Access Easement attached to the Purchase and Sale Agreement, and to take all necessary actions to complete the two grant of non-exclusive easements to Rancho California Water District, including without limitations, all escrow instructions. BACKGROUND: Rancho California Water District (RCWD) is preparing to drill and install a new water well at the District's Well Site No. 216 due to deterioration of the existing well. Well Site No. 216 is owned by RCWD and is located within the City's Ronald Reagan Sports Park ("Park") at Margarita Road and Rancho Vista Road. As part of the well project, RCWD proposes to install a below -grade 18 -inch pump -to -waste pipeline that will cross under an existing parking lot area within the Park. Currently, water that is used to periodically flush the well is discharged across an existing surface cross -gutter within the parking lot. The proposed below -grade drain line will eliminate any nuisance surface water that currently flows from the well site. To connect the proposed underground drain line from the RCWD well site to the existing drainage channel, RCWD will require the acquisition of certain permanent easements across City -owned Park property granted to them by the City. The easements are needed for the installation, operation, and maintenance of the proposed pipeline improvements. RCWD has offered to purchase two non-exclusive permanent easements ("Subject Easements") within the City's Ronald Reagan Sports Park in connection with RCWD's Well No. 216 Pump -to -Waste Pipeline Extension Project. The two Subject Easements are as follows: 1. Grant of Access Easement — a 25 -foot wide easement to provide RCWD permanent legal access across City property to the pump -to -waste pipeline location, and; 2. Grant of Easement — a 30 -foot wide easement for the pipeline location. The proposed Subject Easements are made a part of the attached Purchase and Sale Agreement in Connection with the RCWD's Well No. 216 Pump -to -Waste Pipeline Improvements. The two easements are described and depicted more particularly within the respective Exhibits "A" and "B" attachments to each Grant of Easement. The attached Location Map shows the proposed pipeline location within the Park. On February 2, 2015, RCWD extended a written offer to the City to purchase the Subject Easements in connection with the RCWD Project for a total sum of $4,736.00. Pursuant to Government Code Section 7267.2, offers by RCWD were based on the fair market value of the easements as determined by RCWD's independent appraiser and based on a January 14, 2015 date of value identified in the appraisal report. Installation of the pipeline improvements will be by an open trench method. Impact to the Park's use for sports and high school parking purposes will be confined to a small area of the parking lot (20 parking stalls). RCWD is required to secure the work area with screened fencing during construction to protect the public. Public access will remain available at all times during the project. Staff recommends that the City Council take the actions set forth above. FISCAL IMPACT: RCWD will pay to the City the total sum of $4,736 for its grant of two non-exclusive easements to RCWD. ATTACHMENTS: 1. Resolution 2. Purchase and Sale Agreement 3. Location Map RESOLUTION NO. 15- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA APPROVING THAT CERTAIN AGREEMENT ENTITLED PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF TEMECULA AND RANCHO CALIFORNIA WATER DISTRICT IN CONNECTION WITH GRANT OF NON-EXCLUSIVE EASEMENTS FOR RANCHO CALIFORNIA WATER DISTRICT'S WELL NO. 216 PUMP - TO -WASTE PIPELINE EXTENSION (ASSESSOR'S PARCEL NUMBER 945-050-014) THE CITY COUNCIL OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Findings. A. Rancho California Water District ("RCWD") intends to drill and install a new well at the District's Well Site No. 216 due to deterioration of the existing well. Well Site No. 216 is owned by RCWD and is located within the City's Ronald Reagan Sports Park ("Park") site at Margarita Road and Rancho Vista Road. The Park site is identified as Riverside County Tax Assessor's Parcel Number 945-050-014. As part of the well project, RCWD proposes to install a below -grade pump -to -waste pipeline ("Pipeline Project") that will cross the portion of Park property located between the well site and the existing drainage channel. Currently, water that is used to periodically flush the well is discharged across an existing surface cross -gutter within the parking lot. The proposed Pipeline Project will eliminate any nuisance surface water that currently flows from the well site. B. RCWD seeks to acquire two non-exclusive permanent easements ("Subject Easements") within the Park for the installation, operation, and maintenance of the proposed Pipeline Project improvements. The two Subject Easements are as follows: 1) Grant of Access Easement — a 25 -foot wide easement to provide RCWD permanent legal access across City property to the pump -to - waste pipeline location, and; 2) Grant of Easement — a 30 -foot wide easement for the pipeline location. The proposed Subject Easements are made a part of the attached Purchase and Sale Agreement in Connection with the RCWD's Well No. 216 Pump -to -Waste Pipeline Improvements. The two easements are described and depicted more particularly within the respective Exhibits "A" and "B" attachments to each grant of easement. The attached Exhibit "C" shows the pipeline location within the Park. C. On February 2, 2015, RCWD extended a written offer to the City to purchase the Subject Easements in connection with the RCWD Pipeline Project. Pursuant to Government Code Section 7267.2, RCWD's offers were based on the fair market value of the easements as determined by RCWD's independent appraiser and based on a January 14, 2015 date of value identified in the appraisal report. D. RCWD's installation of the pipeline improvements will be by an open trench method. RCWD anticipates that the construction of the RCWD Project will take approximately eight (8) months. RCWD's construction of the RCWD Project will impact a small area of the parking lot (20 parking stalls). RCWD is required to secure the work area with screened fencing during construction to protect the public. Public access to the remaining portions of the parking lot will remain available at all times during RCWD's Project. E. Except for the temporary impacts to the surface use of a small portion of the parking lot during RCWD's construction of the RCWD Pipeline Project described above, the City's grant of the Subject Easement does not impact the City's rights to, or use of, the City Park. RCWD will repair, at its sole cost and expense, any damage to the surface area of the Subject Easements or City Park that arise in connection with RCWD's use or construction of the RCWD Pipeline Project in the area of the Subject Easements. Section 2. Approval of Purchase and Sale Agreement. The City Council of the City of Temecula approves that certain agreement entitled Purchase and Sale Agreement Between the City of Temecula and Rancho California Water District in Connection with the Grant of Non-exclusive Easements for Rancho California Water District's Well No. 216 Pump -to -Waste Pipeline Extension Improvements (Assessor's Parcel Number 945-050-014) ("Agreement"), with such changes in the Agreement as may be mutually agreed upon between the City and RCWD as are in substantial conformance with the form of Agreement on file in the office of the City Clerk. The Mayor is hereby authorized to execute the Agreement on behalf of the City. A copy of the final Agreement, when executed by the Mayor, will be placed on file in the office of the City Clerk. Section 3. City Manager's Authority. The City Manager (or his designee), is hereby authorized, on behalf of the City, to take all actions necessary and convenient to carry out and implement the Agreement, and to administer the City's obligations, responsibilities and duties to be performed under the Agreement, including but not limited to, approval and execution on behalf of the City of the Subject Easements and other similar agreements and documents as contemplated by or described in the Agreement or as necessary and convenient to implement the Agreement and to effectuate the grant of the Subject Easements contemplated therein, including but not limited to escrow instructions and related documents if the City and RCWD determine an escrow is necessary to effect the transfer of the Subject Easements contemplated by the Agreement. Section 4. Certification. The City Clerk shall certify the adoption of this resolution. PASSED, APPROVED, AND ADOPTED by the City Council of the City of Temecula this 24th day of February, 2015. Jeff Comerchero, Mayor ATTEST: Randi Johl-Olson, City Clerk [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk of the City of Temecula, do hereby certify that the foregoing Resolution No. 15- was duly and regularly adopted by the City Council of the City of Temecula at a meeting thereof held on the 24th day of February, 2015, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: Randi Johl-Olson, City Clerk PURCHASE AND SALE AGREEMENT BETWEEN THE CITY OF TEMECULA AND RANCHO CALIFORNIA WATER DISTRICT IN CONNECTION WITH GRANT OF NON-EXCLUSIVE EASEMENTS FOR RANCHO CALIFORNIA WATER DISTRICT'S WELL NO. 216 PUMP -TO -WASTE PIPELINE EXTENSION (ASSESSOR'S PARCEL NUMBER 945-050-014) This Purchase and Sale Agreement in Connection with Grant of Non -Exclusive Easements for Rancho California Water District's Well No. 216 Pump -to -Waste Pipeline Improvements (Assessor's Parcel Number 945-050-014) is dated and entered into as of February 24, 2015 ("Effective Date") by and between RANCHO CALIFORNIA WATER DISTRICT ("RCWD") and the CITY OF TEMECULA, a municipal corporation ("City"), and constitutes an agreement to purchase and sell certain real property interests between the parties. RECITALS A. RCWD seeks to purchase from the City two non-exclusive permanent easements ("Subject Easements") on the City -owned property identified as Riverside County Tax Assessor's Parcel Number 945-050-014 and described below in connection with RCWD's Well No. 216 Pump -to -Waste Pipeline Extension Project. 1. An approximate 6,840 square foot access easement described more particularly on Exhibit "A" hereto labeled "Legal Description Rancho California Water District Permanent Access Easement" and depicted on Exhibit "B" hereto labeled "Rancho California Water District Permanent Access Easement". 2. An approximate 6,214 square foot easement for a potable water well pump -to -waste pipeline described more particularly on Exhibit "A" hereto labeled "Legal Description Rancho California Water District Permanent Pipeline Easement" and depicted on Exhibit "B" hereto labeled "Rancho California Water District Permanent Pipeline Easement". B. On February 2, 2015, RCWD sent to the City a written offer to purchase the Subject Easements in connection with the RCWD Project for a total sum of $4,736. Pursuant to Government Code Section 7267.2, RCWD's offer was based on the fair market value of the easements as determined by RCWD's independent appraiser and based on a date of value of January 14, 2015 as identified in the appraisal report. C. The RCWD Project would install an 18 -inch pipeline to extend RCWD's existing water well pump -to -waste pipeline to a below -grade condition to eliminate its drainage from crossing a parking lot at the City's Ronald Reagan Sports Park. D. RCWD shall obtain access to the City Park for construction access and staging purposes via an Encroachment Permit issued by the City. E. The City desires to sell, and RCWD desires to buy, the Subject Easements on the terms and conditions set forth herein. NOW THEREFORE, in consideration of the above Recitals, which are incorporated herein by this reference, and for other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and RCWD agree to the following: 1 1. Purchase and Sale. The City agrees to sell the Subject Easements to RCWD and RCWD agrees to purchase the Subject Easements from the City on the terms and conditions set forth in this Agreement. 2. Purchase Price. The total purchase price that RCWD will pay to the City for the Subject Easements is the sum of Four Thousand Seven Hundred Thirty Six Dollars ($4,736) ("Purchase Price"). 3. Title and Title Insurance. a. RCWD's Election to Obtain a Policy of Title Insurance. RCWD may, at its sole discretion, require that a title company of its choice ("Title Company") issue a CLTA Owner's Standard Coverage Policy of Title Insurance that insures RCWD's easement interest in the Subject Easements in the amount of the Purchase Price ("Policy"). Within 15 calendar days of the Effective Date, RCWD will notify the City in writing of its election to obtain the Policy. If RCWD elects to obtain the Policy, the Title Company will provide to the City and RCWD copies of all instruments identified as exceptions on said title commitment. RCWD will pay for all costs relating to the Policy. b. Policy Subject to Permitted Title Exceptions. The Policy provided for pursuant to Section 3.a. will insure RCWD's easement interest in the Subject Easements free and clear of all liens, encumbrances, restrictions, and rights-of-way of record, subject only to the following permitted conditions of title ("Permitted Title Exceptions"): i. General and special real property taxes for the then current tax fiscal year that are a lien not then due and payable. ii. The applicable zoning, building and development regulations of any municipality, county, state or federal jurisdiction affecting the Subject Easements. iii. Quasi -public utility, public utility, public alley, public street easements, and rights of way of record. iv. Those non -monetary exceptions approved by RCWD within ten business days after the date RCWD receives the title commitment and legible copies of all instruments noted as exceptions therein. (1) Unconditional Disapproval of Exceptions. RCWD will notify the City in writing of its unconditional disapproval of any such exceptions within ten business days after the date RCWD receives the title commitment and legible copies of all instruments noted as exceptions therein. If RCWD unconditionally disapproves any such exceptions, this Agreement will have no further force or effect. (2) Conditional Disapproval of Exceptions. RCWD will notify the City in writing of its conditional disapproval of any such exceptions within ten business days after the date RCWD receives the title commitment and legible copies of all instruments noted as exceptions therein. If RCWD conditionally disapproves any such exceptions, the City will use its best efforts to cause the exceptions to be removed within 30 calendar days of receipt of a written request by RCWD to remove such exceptions. If such conditionally disapproved non - monetary exceptions are not removed within such 30 -calendar day period, RCWD may, at RCWD's option, either accept the Subject Easements subject to such encumbrances, or terminate the Agreement in which case this Agreement will thereupon be of no further force or effect. 2 c. Election Not to Obtain the Policy. RCWD's failure to provide written notice to the City of its election to obtain the Policy as provided in Section 3.a. will be deemed a decision by RCWD to not obtain the Policy. In such cases, the parties agree that they will proceed with the transaction contemplated by this Agreement. 4. Due Diligence Period and Right of Entry and Access. a. Due Diligence Period. During the period commencing on the Effective Date ("commencement date") and ending at 5:00 p.m. 30 calendar days after said commencement date ("Due Diligence Period"), RCWD may inspect the Subject Easements as necessary for the purpose of making inspections and other examinations of the Subject Easements, including, but not limited to, the right to perform soil and geological tests of the Subject Easements and an environmental site assessment thereof ("Due Diligence Activities"). RCWD will notify the City in writing 24 -hours before going on the Subject Easements. RCWD will conduct the Due Diligence Activities in connection with the Subject Easements during normal business hours. RCWD will not conduct any invasive testing or boring without the prior written notification of the City and City's written permission of the same, which permission shall not be unreasonably withheld. b. Right of Entry and Indemnification. RCWD does hereby indemnify and forever save the City, its officials, employees, agents, attorneys, successors and assigns, free and harmless from and against any and all liability, loss, damages and costs and expenses, demands, causes of action, claims or judgments, whether or not arising from or occurring out of any damage to the Subject Easements as a result of any accident or other occurrence at the Subject Easements that is in any way connected with RCWD's Due Diligence Activities on the Subject Easements pursuant to this Section. If RCWD fails to acquire the Subject Easements due to RCWD's default, RCWD's right to enter the Subject Easements in connection with the Due Diligence Activities will terminate upon the termination of RCWD's right to purchase the Subject Easements. In such event, RCWD will remove or cause to be removed all of RCWD's personal property, facilities, tools and equipment from the Subject Easements. If RCWD does not remove all of RCWD's personal property, facilities, tools and equipment from the Subject Easements within ten business days of the date that RCWD's right to enter the Subject Easements terminates under this Section, the City has the right to remove said personal property, facilities, tools and equipment from the Subject Easements. RCWD is responsible for all reasonable costs incurred by the City in any such removal by the City of RCWD's personal property, facilities, tools and equipment from the Subject Easements. In the event the Subject Easements area is altered or disturbed in any manner in connection with RCWD's Due Diligence Activities, RCWD shall immediately return the Subject Easements area to the condition existing prior to the Due Diligence Activities and RCWD, to the maximum extent allowed by law, shall indemnify, defend and hold the City harmless from and against any and all claims, liabilities, damages, losses, costs and expenses of any kind or nature whatsoever (including, without limitation, reasonable attorneys' fees and expenses and court costs) suffered, incurred or sustained by the City as a result of, by reason of, or in connection with the Due Diligence Activities or the entry by RCWD on the Subject Easements. 5. Deposit of Grant of Easement and Purchase Price a. Notification by RCWD of Decision to Purchase Subject Easements. RCWD will notify the City in writing within five business days of its decision to proceed with the purchase of the Subject Easements after making the election regarding the Policy pursuant to Section 3 and approval of the purchase after (i) RCWD's completion of the 3 Due Diligence Activities discussed above in Section 4 or (ii) RCWD's election not to complete any Due Diligence Activities. b. Deposit of Grant of Easement by the City. Within five business days of receipt from RCWD of RCWD's written decision to proceed with the purchase of the Subject Easements pursuant to Section 5.a. above, the City will execute and deposit with RCWD the fully executed Grant of Easement and Grant of Access Easement in substantially the form attached as Exhibits "A" and "B" hereto, respectively. c. Deposit of Purchase Price by RCWD. Within five business days of receipt from the City of the executed Subject Easements, RCWD will deposit the Purchase Price with the City as the total compensation for the Subject Easements. 6. Fees, Charges and Costs. RCWD, as the buyer, shall be responsible for any recording fees, escrow fees if the parties determine an escrow is necessary to affect the transfer of the Grant of Easements, fees for the Policy, and all charges and costs that arise in connection with this transaction. 7. Authorization to Record Grant of Easement. RCWD is authorized to record the Subject Easements as soon as it delivers to the City the Purchase Price for the Subject Easements. 8. Warranties and Representation of the City. a. The City has taken all required action to permit it to execute, deliver, and perform its obligations under this Agreement. b. The City has the power and authority to execute and deliver this Agreement and to carry out its obligations hereunder and consummate the transaction contemplated herein. c. The City represents and warrants that to the best of the City's knowledge, there are no actions, suits, material claims, legal proceedings or any other proceedings affecting the Subject Easements or any portion thereof, at law, or in equity before any court or governmental agency, domestic or foreign. d. The City represents and warrants that it did not use, generate, release, discharge, store or dispose of any hazardous waste, toxic substances or related materials on, or under, in or about the Subject Easements or transport any Hazardous Materials to or from the Subject Easements and that it shall not use, generate, release, discharge, store or dispose of any hazardous waste, toxic substances or related materials on, or under, in or about the Subject Easements prior to the submittal of the executed Subject Easements to RCWD. The term "Hazardous Materials" shall mean any substance, material or waste which is or becomes regulated by any local governmental authority, the State of California or the United States Government, including, but not limited to, any material or substance which is (i) defined as a "hazardous waste," "extremely hazardous waste" or "restricted hazardous waste" under sections 25115, 25117 or 25122.7 or listed pursuant to section 25140 of the California Health and Safety Code, Division 20, Chapter 6.5 (Hazardous Waste Control Law), (ii) defined as "hazardous material", "hazardous substance" or "hazardous waste" under section 25501 of the California Health and Safety Code, Division 20, Chapter 6.95 (Hazardous Materials Release Response Plans and Inventory), (iii) defined as "hazardous substance" under section 25281 of the California Health and Safety Code, Division 20, Chapter 6.7 (Underground Storage of Hazardous Substances), (iv) petroleum, (v) asbestos, (vi) polychlorinated biphenyls, (vii) listed under Article 9 or defined as "hazardous" or "extremely hazardous" pursuant to Article 11 of Title 4 22 of the California Administrative Code, Division 4, Chapter 20, (viii) designated as a "hazardous substances" pursuant to section 311 of the Clean Water Act, (33 U.S.C. §1317), (ix) defined as a "hazardous waste" pursuant to section 1004 of the Resource Conservation and Recovery Act, 42 U.S.C. section 6901 et seq. (42 U.S.C. §6903) or (x) defined as a "hazardous substances" pursuant to section 101 of the Comprehensive Environmental Response, Compensation, as amended by Liability Act, 42, U.S.C. §9601 et seq. (42 U.S.C. §9601). e. The City represents that to the best of the City's knowledge, the Subject Easements are in compliance with all applicable statutes and regulations, including environmental, health and safety requirements. f. The City represents and warrants that until the date it submits the executed Subject Easements to RCWD, the City will, upon learning of any fact or condition that would cause any of the warranties and representations in this Section 8 not to be true as of the date the City submits the executed Subject Easements to RCWD, immediately give written notice of such fact or condition to RCWD. 9. Representations and Warranties of RCWD. RCWD hereby represents and warrants to the City the following, it being expressly understood and agreed that all such representations and warranties are to be true and correct as of the date of recording of the Subject Easements in the Official Records of the County of Riverside and shall survive said recording date. a. RCWD has taken all required action to permit it to execute, deliver, and perform its obligations under this Agreement. b. RCWD has the power and authority to execute and deliver this Agreement and to carry out its obligations hereunder and consummate the transaction contemplated herein. 10. Construction of RCWD Project. RCWD will install and construct the new pump -to -waste pipeline improvements within the area of the Subject Easements by using an open trench method. RCWD anticipates that the construction of the RCWD Project will take approximately eight (8) months. RCWD is required to secure the work area with screened fencing during construction to protect the public. RCWD will repair, at its sole cost and expense, any damage to the surface area of the Subject Easements or the City's Park that arises in connection with the construction, use and maintenance of the RCWD Project in the area of the Subject Easements by RCWD, its agents, employees, contractors and assigns. RCWD will not be responsible for damage to the surface area of the Subject Easements caused by others' non-exclusive use of the surface area of the Subject Easements. 11. Releases. The City and RCWD acknowledge and agree as follows: a. RCWD has had, or will have adequate opportunity to complete all physical and financial inspections, investigations and examinations of the Subject Easements that it deems necessary and will be acquiring the Subject Easements solely on the basis of, and in reliance upon, the same and the protection afforded by (i) the Policy if it elects to obtain the Policy pursuant to Section 3.a. and/or (ii) its opportunity to conduct the Due Diligence Activities pursuant to Section 4. b. Subject to the representations and warranties set forth in Section 8 and the disclaimer of RCWD provided within this Section 11, RCWD is purchasing the Subject Easements on an "AS IS, WHERE IS" BASIS." Except for the representations and warranties set forth in Section 8.d. regarding the City's own use of the Subject Easements, RCWD is not 5 relying on and the City has not made any warranties of any kind or character with respect to the environmental, soils, seismic or geotechnical condition of the Subject Easements. Further, RCWD is not relying on, and the City has not made and is not making any representations or warranties of any kind or character whatsoever with respect to the environmental, soils, seismic or geotechnical condition of the Subject Easements based on the use of the Subject Easements by any previous owner or occupant, including any use, generation, release, discharge, storage, or disposal of any hazardous waste, toxic substances or related materials on, under, in or about the Subject Easements or transportation of any hazardous materials to or from the Subject Easements by any previous seller or occupant of the Subject Easements. 12. RCWD's Full Payment of Purchase Price and Waiver of Additional Compensation by City. It is understood and agreed between the City and RCWD that subject to Section 10, RCWD's payment to the City of the Purchase Price is an all-inclusive settlement and constitutes the full and complete consideration and payment of just compensation for RCWD's acquisition of the Subject Easements. Said Total Compensation relieves RCWD of any further obligations or claims for compensation in connection with RCWD's acquisition of the Subject Easements for the construction of the RCWD Project, in the manner proposed. This waiver by the City of claims for further compensation in connection with RCWD's acquisition of the Subject Easements does not extend to and is not intended to extend to claims related to or alleged to arise out of the negligence on the part of the RCWD, its agents or contractors, in connection with the physical construction of the RCWD Project, as planned and designed. 13. Right of Termination. Notwithstanding anything to the contrary contained herein, and without limiting any other right of termination for the benefit of RCWD contained herein, the RCWD shall have the right, in the exercise of its sole and absolute discretion and upon written notice to the City to terminate this Agreement (a) at any time prior to the expiration of the Due Diligence Period for any reason or no reason whatsoever, and (b) if it determines not to acquire the Subject Easements pursuant to Section 3. 14. Evidence in Court Proceeding. The parties agree that the total Purchase Price of $4,736.00 or any inference of per square foot value of the Subject Easements based on said Purchase Price will not be admissible as evidence of the fair market value of the City Parcel, Subject Easements or any portion thereof, in any eminent domain or other proceeding or litigation concerning the City Parcel, Subject Easements or any portion thereof. 15. Notices. All notices and demands will be given in writing by certified or registered mail, postage prepaid, and return receipt requested, or by overnight carrier. Notices will be considered given upon the earlier of (a) two business days following deposit in the United States mail, postage prepaid, certified or registered, return receipt requested, or (b) one business day following deposit with an overnight carrier service. A copy of all notices will be sent to Escrow Holder. The parties will address such notices as provided below or as may be amended by written notice: CITY: City of Temecula Attention: Aaron Adams, City Manager 41000 Main Street Temecula, California 92590 COPY TO: Richards, Watson & Gershon Attention: Peter M. Thorson, City Attorney 355 South Grand Avenue, 40th Floor Los Angeles, California 90071-3101 6 RCWD: Rancho California Water District Attention: Matthew G. Stone, General Manager 42135 Winchester Road P.O. Box 9017 Temecula, California 92589-9017 COPY TO: 16. Miscellaneous. a. Further Documents. Each party will, wherever and as often as it shall be requested by the other party, execute, acknowledge, and deliver, or cause to be executed, acknowledged, and delivered, such further instruments and documents, as may reasonably be necessary in order to complete the sale, conveyance, and transfer herein provided and to do any and all other acts and to execute, acknowledge, and deliver any and all documents as may be requested in order to carry out the intent and purpose of this Agreement, including escrow instructions and related documents if the parties determine an escrow is necessary to effect the transaction contemplated by this Agreement. b. Amendments. Any amendments to this Agreement will be effective only when duly executed by both RCWD and the City. c. Applicable Law. This Agreement will be construed and interpreted under, and governed and enforced according to the laws of the State of California. d. Entire Agreement. This Agreement supersedes any prior agreement, oral or written, and together with the Exhibits hereto and any agreements delivered pursuant hereto, contains the entire agreement between RCWD and the City on the subject matter of this Agreement. No subsequent agreement, representation or promise made by either party hereto, or by or to any employee, officer, agent or representative of either party, will be of any effect unless it is in writing and executed by the party to be bound thereby. No person is authorized to make, and by execution hereof RCWD and the City acknowledge that no person has made, any representation, warranty, guaranty or promise except as set forth herein; and no such agreement, statement, representation or promise that is not contained herein will be valid or binding on RCWD or the City. e. Successors and Assigns. This Agreement will be binding upon and inure to the benefit of the heirs, executors, administrators, successors and assigns of the parties hereto. f. Time of Essence. The parties acknowledge that time is of the essence in this Agreement. g. Counterparts and Facsimile and Electronic Signatures. This Agreement may be executed simultaneously in one or more counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. For purposes of this Agreement, facsimile and electronic signatures will be deemed to be original signatures. h. Remedies Not Exclusive and Waivers. No remedy conferred by any of the specific provisions of this Agreement is intended to be exclusive of any other remedy and each and every remedy will be cumulative and will be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute or otherwise. The election of any one or more remedies will not constitute a waiver of the right to pursue other available remedies. Interpretation and Construction. Each party has reviewed this Agreement and each has had the opportunity to have its respective counsel and real estate advisors review and revise this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party will not apply in the interpretation of this Agreement or any amendments or exhibits thereto. In this Agreement the neuter gender includes the feminine and masculine, and singular number includes the plural, and the words "person" and "party" include corporation, partnership, firm, trust, or association wherever the context so requires. The recitals and captions of the Sections and Subsections of this Agreement are for convenience and reference only, and the words contained therein will in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Agreement. j. Attorneys' Fees. If either party hereto incurs attorneys' fees in order to enforce, defend or interpret any of the terms, provisions or conditions of this Agreement or because of a breach of this Agreement by the other party, the prevailing party, whether by suit, negotiation, arbitration or settlement will be entitled to recover reasonable attorneys' fees from the other party. k. Severability. If any part, term or provision of this Agreement is held by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining provisions will not be affected, and the rights and obligations of the parties will be construed and enforced as if this Agreement did not contain the particular part, term or provision held to be invalid. Exhibits. The exhibits and schedules attached hereto are incorporated in this Agreement by reference herein. IN WITNESS WHEREOF, this Agreement is effective as of the day and year first written above. [Signatures on Next Page] 8 BUYER RANCHO CALIFORNIA WATER DISTRICT, a public agency of the State of California Dated: By: Matthew G. Stone General Manager Kelli E. Garcia, District Secretary 9 SELLER CITY OF TEMECULA, a municipal corporation Dated: ATTEST: Randi Johl-Olson, JD, MMC City Clerk Approved as to form: RICHARDS, WATSON & GERSHON Peter M. Thorson, City Attorney 10 By: Jeff Comerchero, Mayor Recording Requested by RANCHO CALIFORNIA WATER DISTRICT After Recordation Return to: Rancho California Water District 42I35 Winchester Road Post Office Box 9017 Temecula, CA 92589-9017 Space Above This Line for Recorder's Use GRANT OF ACCESS EASEMENT FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF TEMECULA, a Municipal Corporation ("Grantor"), Hereby GRANT(S) to RANCHO CALIFORNIA WATER DISTRICT, a public corporation, its successors and assigns, herein designated Grantee, a perpetual non-exclusive access easement upon, through, under, over, and across the hereinafter described real property for the ingress and egress, necessary for the installation, construction, operation, maintenance, repair, replacement, and reconstruction of a potable water well pump -to - waste pipeline, and all fixtures or appurtenances incidental thereto; to have and to hold said casement unto itself and unto its successors and assigns forever. The real property referred to herein and made subject to said access easement by this grant is situated in the Ronald Reagan Sports Park, City of Temecula, in the County of Riverside, State of California, and is more particularly described within Exhibit "A" Legal Description and Exhibit "B" Plat Map, attached hereto and incorporated herein. It is understood and agreed that the access easement acquired herein is subject to the right of the Grantor, his successors and assigns, to use the surface of the land within the boundary lines of said access easement to the extent that such use is compatible with the full and free exercise of said access easement by the RANCHO CALIFORNIA WATER DISTRICT; provided however, that the Grantor shall not increase or decrease or permit to be increased or decreased the ground elevations of said access easement existing at the time this document is executed. The Grantor shall not plant any trees, construct or permit to be constructed any building, structure, concrete slab, block wall, fence, improvement, or other encroachment upon said access easement without the previous written consent of Grantee in the form of an encroachment permit or plans approved by the Grantee; provided, however, Grantor shall have the right to install asphalt pavement over the access easement area, along with any striping and/or directional signs required for vehicular travel. Grantee may remove from the easement any tree, building, structure, concrete slab, improvement, or other encroachment not consented to in writing by Grantee, and the cost of such removal shall be the sole responsibility of Grantor who shall reimburse Grantee for such costs. Grantor waives any right under California Civil Code section 845, and any other right, to compel Grantee to repair, grade, surface, or otherwise improve or maintain said access easement as a roadway or private right- of-way. I4,RN.I mo31,,F3555D 1781 IN WITNESS WHEREOF, this instrument has been executed this GRANTOR(S): By: By: By: (Signature) (Printed Name) (Signature) (Printed Name) (Signature) (Printed Name) Day day of Month CERTIFICATE OF ACCEPTANCE UNDER SECTION 27281 OF THE CALIFORNIA GOVERNMENT CODE Year This is to certify that the interest in real property conveyed by the deed or grant dated from City of Temecula to Rancho California Water District, a public agency and subdivision in the State of California, is hereby accepted by order of the undersigned officer on behalf of the Board of Directors pursuant to the authority conferred by Resolution No, 2004-5-2 of the Board of Directors adoptcd on May 13, 2004 and the grantee consents to recordation thereof by its duly authorized officer. RANCHO CALIFORNIA WATER DISTRICT By: Matthew G. Stone, General Manager Dated: (Note: attach California All -Purpose Acknowledgments) 14.RN:lm031 W355',A 1781 State of California County of Riverside ) On before me, personally appeared (here insert name and title of the officer) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (SEAL) EXHIBIT "A" LEGAL DESCRIPTION RANCHO CALIFORNIA WATER DISTRICT PERMANENT ACCESS EASEMENT That certain parcel of land in the City of Temecula, County of Riverside, State of California, being that part of the Rancho Temecula granted by the government of the United States to Lois Vignes by patent dated January 18, 1860 and recorded in Book 1, Page 37 of Patents in the office of the County Recorder of San Diego County, California, included within a strip of land, 25.00 feet in width, the centerline of said strip being described as follows: COMMENCING at the southeasterly terminus of that certain course described as "South 42°28'21" East, 51.35 feet" for a portion of the general southwesterly line of Parcel A of that certain "Permanent Access Easement" granted to Rancho California Water District by deed recorded January 4, 1995 as Instrument No. 1890 in the Office of the County Recorder of said Riverside County California; Thence along said general southwesterly line North 42°28'48" West 13.95 feet to the TRUE POINT OF BEGINNING; Thence South 42°45'50" West 124.95 feet; Thence North 45°30'24" West 148.65 feet to the POINT OF TERMINATION. The sidelines of said strip to be prolonged or shortened to terminate northeasterly in said general southwesterly line of Parcel A and northwesterly in a line which bears North 43°59'12" East and passes through the Point of Termination. CONTAINING: 6,840 Square Feet, more or less. EXHIBIT "B" attached hereto and by this reference made a part hereof. This description was prepared by me or under my direction. omas E. Verloop, 48 Date: (2/c /Zol¢ �a SND SGR THOMAS E. -7 VERLOOP -23 * L.S. 5348 * P CAlg RBF Consulting 40810 County Center Drive Temecula, CA 92591 November 18, 2014 JN 142501 Page 1 of 2 50 25 0 50 SCALE: 1 "=50' EXHIBIT / / Nta / }Ng* qT 6it / »B» / RANCHO TEMECULA 1/37 PATENTS / S.D. CO. / ~ v / RCWD PERMANENT PIPELINE ASEMENT N43°59'12"E �_ — — — - / // P.O.T. 12.50' / / r / 12 I -- / z5' / „61 0 / / / N / / I4 / / / / \--(i / / 1 // T.P.O.B. / / / / r�J / // / I / / / / / / / I / / O216 RO --\ / N42°28'48"W 13.95' 'k.\\ QVv RCWD ACCESS EASEMENT PER INST. N0. 1890 (01/04/1995) MARGARITA ROAD J S42°28'21"E 51.35'(RECORD PER INST. NO. 1890 01/04/1995) RANCHO CALIFORNIA WATER DISTRICT PERMANENT ACCESS EASEMENT SHEET 2 OF 2 SHEETS CONSULTING 142501 1.2/1/14 245 pm 2501EX001.DWG H: \PORTA\142505 \CAOD\7AAPPIN G\pat Dl T Recording Requested by RANCHO CALIFORNIA WATER DISTRICT After Recordation Return to: Rancho California Water District 42I35 Winchester Road Post Office Box 9017 Temecula, CA 92589-9017 Space Above This Line for Recorder's Use GRANT OF EASEMENT FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF TEMECULA, a Municipal Corporation ("Grantor"), Hereby GRANT(S) to RANCHO CALIFORNIA WATER DISTRICT, a public corporation, its successors and assigns, herein designated Grantee, a perpetual non-exclusive easement upon, through, under, over, and across the hereinafter described real property for the ingress and egress, necessary for the installation, construction, operation, maintenance, repair, replacement, and reconstruction of a potable water well pump -to - waste pipeline, and all fixtures or appurtenances incidental thereto, and placement of tools, implements, and materials thereon as necessary to exercise the rights conveyed hereunder; to have and to hold said easement unto itself and unto its successors and assigns forever. The real property referred to herein and made subject to said easement by this grant is situated in the Ronald Reagan Sports Park, City of Temecula, in the County of Riverside, State of California, and is more particularly described within Exhibit "A" Legal Description and Exhibit "B" Plat Map, attached hereto and incorporated herein. It is understood and agreed that the easement acquired herein is subject to the right of the Grantor, his successors and assigns, to use the surface of the land within the boundary lines of said easement to the extent that such use is compatible with the full and fret exercise of said easement by the RANCHO CALIFORNIA WATER DISTRICT; provided however, that the Grantor shall not increase or decrease or permit to be increased or decreased the ground elevations of said easement existing at the time this document is executed as shown on plans approved by the Grantee. The Grantor shall not plant any trees, construct or permit to be constructed any building, structure, concrete slab, block wall, fence, improvement, or other encroachment upon said easement (except those improvements existing at the time this document is executed as shown on plans approved by the Grantor) without the previous written consent of Grantee in the form of an encroachment permit or plans approved by the Grantee; provided, however, Grantor shall have the right to install asphalt pavement over the easement area, along with any striping and/or directional signs required for vehicular travel. Grantee may remove from the easement any tree, building, structure, concrete slab, improvement, or other encroachment not consented to in writing by Grantee, and the cost of such removal shall be the sole responsibility of Grantor who shall reimburse Grantee for such costs. Grantor waives any right under California Civil Code section 845, and any other right, to compel Grantee to repair, grade, surface, or otherwise improve or maintain said easement as a roadway or private right-of-way. 14' RN:Im032,F355D 1781 Upon completion of maintenance and/or repair of Grantee's pipeline or appurtenant facilities involving excavations of the easement surface, Grantee agrees to restore the easement area, limited only to backfill, compaction, and patching the area(s) of non -decorative impervious pavement, concrete sidewalk, concrete ribbon gutter, and concrete curb and gutter (if applicable) excavated by the Grantee as part of the maintenance and/or repair activity, and consented by Grantee by encroachment permit or plans approved by the Grantee. Grantor agrees to restore al! other areas excavated/disturbed by the Grantee including, but not limited to, pervious paving, decorative paving/curbing, landscaping, and irrigation. IN WITNESS WHEREOF, this instrument has been executed this _ day of Day Month GRANTOR(SI: By: By: By: (Signature) (Printed Name) (Signature) (Printed Name) (Signature) (Printed Name) CERTIFICATE OF ACCEPTANCE UNDER SECTION 27281 OF THE CALIFORNIA GOVERNMENT CODE Year This is to certify that the interest in real property conveyed by the deed or grant dated from City of Temecula to Rancho California Water District, a public agency and subdivision in the State of California, is hereby accepted by order of the undersigned officer on behalf of the Board of Directors pursuant to the authority conferred by Resolution No. 2004-5-2 of the Board of Directors adopted on May 13, 2004 and the grantee consents to recordation thereof by its duly authorized officer. RANCHO CALIFORNIA WATER DISTRICT By: Matthew G. Stone, General Manager Dated: (Note: attach California All -Purpose Acknowledgments) 14..RN:Im032T355 ,D 1781 State of California County of Riverside ) On before me, personally appeared (here insert name and title of the officer) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (SEAL) EXHIBIT "A" LEGAL DESCRIPTION RANCHO CALIFORNIA WATER DISTRICT PERMANENT PIPELINE EASEMENT That certain parcel of land in the City of Temecula, County of Riverside, State of California, being that part of the Rancho Temecula granted by the government of the United States to Lois Vignes by patent dated January 18, 1860 and recorded in Book 1, Page 37 of Patents in the office of the County Recorder of San Diego County, California, included within a strip of land, 30.00 feet in width, the centerline of said strip being described as follows: COMMENCING at the southerly terminus of that certain course described as "North 05°57'40"West, a distance of 145.37 feet" for the westerly line of Parcel "1" as described in the grant deed to the City of Temecula recorded June 19, 1995 as Instrument No. 196256 of Official Records in the Office of the County Recorder of said Riverside County, California, said point also being on the easterly line of that certain strip of land, known as the San Diego Aqueduct, as shown on a Record of Survey filed in Book 55, Pages 61 through 64, inclusive, of Record of Surveys, in the office of said Riverside County Recorder; Thence along said easterly line of the San Diego Aqueduct South 05°58'01" East 16.32 feet to the TRUE POINT OF BEGINNING; Thence leaving said easterly line South 43°59'12" West 207.14 feet to the POINT OF TERMINATION. The sidelines of said strip to be prolonged or shortened to terminate northeasterly in said easterly line of the San Diego Aqueduct and southwesterly in a line which bears North 57°05'22" West and passes through the Point of Termination. CONTAINING: 6,214 Square Feet, more or Tess. EXHIBIT "B" attached hereto and by this reference made a part hereof. This description was prepared by me or under my direction. Date: 2ol2cN4- omas E. VerloopdPLS 48 RBF Consulting 40810 County Center Drive Temecula, CA 92591 November 18, 2014 JN 142501 Page 1 of 2 50 25 0 50 SCALE: 1"=50' / P.O.T./ EXHIBIT / / / / B„ / / , R //T� 80. / I / �I�y/ // # ck- 0 Iv / 4 G q / $ 4P /// RANCHO TEMECULA SSS �fC> // t� �� // 1 /37 PATENTS srb� // Q�� / S.D. CO. / / P.O.C. 0 S05°58'01"E 16.32' T.P.O.B. 1 '73 I \ I / in I/ / a / $ �/ I / / \./ / I I / I / / 1 / /!. / 1 I ^I/' ���� 1 /RCWD PEftatis EAS QG vRCWD ACCESS EASEMENT PGF2 INST. M. 1890 j/ / (01/04/1995) / I / _' / / / / / MARGARITA ROAD O N05°57'40"W 145.57' (RECORD PER INST. NO. 196256 06/19/1995) RANCHO CALIFORNIA WATER DISTRICT PERMANENT PIPELINE EASEMENT SHEET 2 OF 2 SHEETS CONSULTING 142501 ,,•:"`6. THF CITY OF TEMECULA LOCATION MAP - RCWD PIPELINE EXTENSION il O y #I P �G�Q P 4- Legend RCWD �o -/ o City WELL SITE 216 '„' i �4 Aerial 2006 Transparent Streets Parcels PROPOSED PIPELINE / i.' IF /• . 1 1 1 @sem '-`, T , } - - /. '1R ' N. N'd +• j i� / • ! a' r 0 100 200 300 ft.Scale: N 1:1,036 Map center: 6296386, 2126931 This map is a user generated static output from an Internet mapping site and is for general reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. THIS MAP IS NOT TO BE USED FOR NAVIGATION. Item No. 13 TO: FROM: DATE: SUBJECT: Approvals City Attorney Finance Director City Manager ..1 . CITY OF TEMECULA AGENDA REPORT City Manager/City Council Thomas W. Garcia, Director of Public Works/City Engineer February 24, 2015 Accept the Substitute Agreements and Bonds for Public Improvements in Tract No. 29661-2 (Located Southwesterly of the Intersection of Murrieta Hot Springs Road and Pourroy Road) PREPARED BY: RECOMMENDATION: Mayra De La Torre, Senior Engineer Steve Charette, Associate Engineer That the City Council: 1. Accept the substitute Subdivision Improvement Agreement and Subdivision Faithful Performance Bond and Labor & Materials Bond as security for improvements and labor and materials for Tract Map 29661-2; 2. Accept substitute Subdivision Monument Agreement and Subdivision Monument Bond as security for monumentation for Tract Map 29661-2; 3. Authorize the release of the existing Faithful Performance Bond, Labor & Materials Bond, and Monument Bond for Tract Map 29661-2; 4. Direct the City Clerk to so advise the Developer and Surety. BACKGROUND: On February 10, 2004, the City Council approved Tract Map No. 29661-2, and entered into Subdivision Improvement Agreements with Roripaugh Ranch 100, L.P., a California Limited Partnership. The original Subdivider has recently sold the project to KB Home Coastal, Inc. (KB Home). KB Home has submitted substitute bonds and agreements. The following lists existing securities and agreements secured by Roripaugh Ranch 100, L.P., and posted by G.A. Pearson and Associates Insurance Broker, Inc., to be released: 1) Faithful Performance Bond No. 2084763 in the amount of $796,000 2) Labor and Materials Bond No. 2084763 in the amount of $398,000 3) Monumentation Bond No. 2084761 in the amount of $12,960 Original Bond Company: G.A. Pearson and Associates Insurance Broker, Inc. 6225 Lusk Boulevard #B San Diego, California 92121 Attn: Kathleen Kerstenbeck Accompanying the agreements submitted by the new owner, KB Home, are the following substitute bonds posted by Liberty Mutual Insurance Company (note the dollar amounts have been adjusted to reflect the new CPI): 1) Faithful Performance Bond No. 024059780 in the amount of $1,654,000 2) Labor and Materials Bond No. 024059780 in the amount of $827,000 3) Monument Bond No. CMS277258 in the amount of $8,750 New Bond Company for the Performance and Labor & Materials Bonds: Liberty Mutual Insurance Company 175 Berkeley Street Boston, Massachusetts 02116 New Bond Company for the Monument Bond: RLI Insurance Company 9025 North Lindbergh Drive Peoria, Illinois 61615 The original agreements (Subdivision Improvement Agreement and the Subdivision Monument Agreement) and bonds (Faithful Performance Bond, Labor & Material Bond, and the Monument Bond) for TM29661-2 are available for review in the office of the Director of Public Works/City Engineer. FISCAL IMPACT: None ATTACHMENT: Tract Map No. 29661-2 fkl 0 300 600 ➢a Scale 1" - 300' 70. BRASS CAP MARKED 37.5 R21V., 1/4 5181517 W/L S 4454 TAG, FLUSH PER MB 318/36-39 A 95 74/46-50 & 448 334/21-24 11/ En 1" IP WITH IS 5697 TAC cWe NO 1P01, w 44144 64 1• t �: ! 4 /658/ 1s,ii LAG, MAST Y /44 ti w4[6115D 'tf Ir 6/714 545 ON 9Y 1644 14146774341 1/4 cr S!4 7/ 4 PM 6/27 PMN 15/59 • d 5 it BASIS OF BEARINGS 51 - 250 ,."L a� ,67//41-%1 `10,,10/`10,,10/47.7,24,, MB NI A-13 ,1180 is H/µ4.341. 45%6/9140 AS /Hf NORROVS! CORNER Of SECTION 200 4S7ROrco DURING 5095790C359. %15 5390 1. TO BE 5E1 PER TRACT 29353-1, MB 3.14/21-24 IN THE CITY OF TEMECULA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA TRACT NO. 29661-2 BEING A SUBDIVISION OF LOT 3 OF TRACT NO. 29353-1, AS SHOWN BY MAP ON FILE IN BOOK 334 OF MAPS, PAGES 21 THROUGH 24, INCLUSIVE, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. adkan ENGINEERS RIVERSIDE, CA TRACT Na 25619- M H 221/6.7 74 101 19 DEOICAIION OF MI/RRIETA HOT SPRINGS ROAD (Lor A) (I4HNC(NIPQPATE6 TERRITORY BY TRACT NO 28753-1, MB 3,4/72-81 44,[' hira±2) — f I FRET gµ57—.A — `— - aAsls of 8(888155 -_-= ff+.:.•!B)4,' - -- - ~ _ (5..,,.851' Ii:R' RJ/ 4}1//,I 74) CITY LIMIT LINE Allan r ` ;l. �-'.,,,- 1wSrJ.w31.2 tia2s30p) _ i prmf..ryl igNil Er OCTOBER 2002 BOUNDARY CONTROL OF RIVERSIDE COUNTY *cern 4417 unun 0-31.1011,A : t*i•I74/434R1MNt _. S449.Paillila IB 1/44 45', a BEARINGS S//0W14 HEREON ARE 84560 LM' ME SOUTH LINE OF SECTION 17, i / 5'., R. 2 W. 56µ PER TRACI 25619-1 AS /7LE0 W 0006 221. PAGES 6.1TRR011CH 74, /74500SIYE RECORDS Or RNER.5105 COUNTY, CALIFORN0 01-1116 N 863/'03' W. SURVEYORS NOTES PRIVATE RECREATION AREA TRACT NO, 29353-1 M.B. 3.54/21-24 7 4140414 w9L' :' 4, 4 14441 ENVIRONMENTAL CONSTRAINT NOTE: ENVIRONMENTAL CONSIR4/N! SHEET AFFECTING THIS MAP 15 ON FRE IN THE OFFICE OF THE CITY ENGINEER, CITY OF IEMECUTA, IN E.C.S. BOOK T, PAGE THIS AFFF575 ALL LOTS. c 0.V. J6! P£R RL. S. 61 OTS 2- I.P., W/L.5 7487 TAG 12',, PER RS 61/10-11 1.-9971 10.9' LP., W/1 5. 3483 IAC Tern It PER R.5 67/10-71 i8 w 4 ' r I a 14 771 pp 4,4 ,16.72,1 till' IA; �1 112. COMMON - pv 6 4/1' N'- w TAG,. 1(4 .4 8 GP titM4 _ `5 _ - - __z --'- (4x pm,Wi +ti ACC6Yr.D J 1 - A[ x!71 ARt'A 4,7/374' F[R R/Mj (101)rµ1/" au tr-417 I I - ,. T ::-..--Tor: C-' : _71 , _ — —0-, o-il r Mn a vie i s s mg l� g4 —' f' 4f[(+46C3S:M'W 5717 ' -'ale : ,P1. -far '8 7/1[' T "i � . -iA' ' -, � j6N.lU) - OK sax nR M 013 3Sw7 ds m O( 4Y1DA 1 rAA (YA4' ' I 1v� 6415' I (85TH° 08tr 30.ttyl}• (�0/4 r '4' 4 1O M i ; � fi�J _ IiN £,,µC17113] -J. 44 114/74-2i 4 Pim /6714 -j] I AK [w 1! r-+61 F 5 .3.iR 1)116 SIL I .S C?',' ; ;'{I SN sYj . F' !47601 3 I r _ ..1 48045 Yx RS 41/44 1 4 7 Alt , -; Py 1 /PAM, 0456,.51961.44 1 a - P44f7+58/5s 11)0 v 11 P174d 34 ! M r/+..t4, 4 PARR Aa/°H 4a 1E Po.4f a, ,vet t/µ4 -+s I r iMONUMENT NOTES: ,, !'{A7 4-.4k- JP., . • -,01,,, r or .i(a 157149 , µ41j 774✓:7§ PO 1£53°4, A1q$yCp! ) 6'1µ6M(4 1/J6 .IO N I' IP, Vac( 12116 1445, 600068 O. r6'sW45'JOT Off IWf. KR RS 61/rO-N i iw ' IVA 00421,?. 44 O . I r • -. 7 a• 4 - 5 O 470 2• IP, %LS 3491 MW.O IAO, ON .470 PER RS 61/10-11 O FD 3/4' IP, N1 TAG UP 6' BENI 152' 876`48'097. 441 REF. Do NOT ACCEPT O 40 1' IP, W/15 5697 1.40 TAG/100H PER RS 61/10 r 1 /� L / FD. I • IP, 1V/LS 5697 VIVO 4, FLUSH. PER 85 61/10-11 zr` FSI 2' IP WITH Ls 3483 MG. £16µ1m A0 644) 24340-1. 1141 111, 44-14. NS 04/32-34 h7,y 40 0/46 111. 46.476/9450 7,5 044 04019101.441 CORNY tl( 5µL DOH 40 745 TRACT CONTAJN5 18.415 ACRES (00055) 2 0087405 EASEMENTS SHALL 8E KEPI FREE OF 80µ0160S ANO OBSTRUCTIONS J FROV! 499 MOM AT( YLNGVAWU BY A LEAD PLUG A 745 LS 5390 SET IN 60P 747 CVO MIR 1%4 444 OF T445 101 IRK AND AT BCS A ECS O4 A LIN( 6460 TO 44614111T4 141 CUM (RN CO SIU .EJ 4 ALL REI17 LOT CORNERS ARO Mel( MKIT5 ARC 440NUMENTEO BY A I • IRON RPE TAGGED IS 5390 SET 51050 WITH GROUND UNLESS U7NERIn.SE NOTE° (RN CO SID r �\•`t4, A) 5 0 RRIMAIES .SET I' IRON RPE, 7105TI, 44107 L5 5390, UNLESS 00IERWI50 NOTED. 6 INOMAIES 00041-50 MTI 05539070058 PFR ]057440. 29353-7. 29 414/21 24. UNLESS OINERMSF NOTED ( ) INDICATES RECORD AND MEASURED LMMA PER MICE NO 25619-I• MB 221/63-74, UNIF55 0711ERW15F 740150 6 L j 47740905 44070 440 47,14'71 x424 Ax 4.3. 4/160-14. 08454 711440160(1 wirer 9 (5 )) 0I0/65T(57900809004144,0//0/'O NIA PER 924(1 N0. 29353-1, MB 774/21-25 10 AIL MONUMENTS 580414 A5 '617"51-1,411 RE SET IN ACCORDANCE W178 946 MONUMENfAIDN AGREEMENT FOR 995 MAP. IRRIS.5 01/48X755 NOTED 11 H/ MONUMENTS SHOWN AS 507' SHALL OE 5E1 IN ACCORDANCE XIII 871ER510( COUNTY ORDINANCE 4619. t I.4/ .rf13 6 i I(4 1194-4.43Q73] [��{/ 480193139 e[AT'3111. .66111 T� (tj qi 4x7 117 5 1L CURVE TABLE FCI ((1J�5-sr 17x01 . S. (j0'r43Alx !rand 13, ,4SEMENT NOTES: AN EASEMENT IN FAVOR OF 87C81401I0 AMERICAN 144411 (W 04/4416 4 C0.661FLWF 071/785.. INC, ANO ASHBY USA. LLC FOR SEWER 5404164"64/4GRI41417 bSi1 060 /95/44009 12, )001 A5 INSIRUMENI NO. 01-617481. 01146'44 Arrow* 454 64µ[84Y C/�OUNTY, CALIFONNII 4S AN 549(0(67 IN EAVES* 447 64605104,, AVERO 1* 14Mff 0P CALIFORM . 0(844WK 4005777£0 NC, AND 4.4.11Y ylj:, 414 FON 567,57413 1440 IAN05GP/06 RECORDED DECEMBER 12. 2001 A5 rv61MNik1 M 01-64746., 4x41744 RECORDS OF RIVERSIDE COUNTY, CALIFORNIA 4 4* 001,,4174, 11 OA* LY I5ae0WO *84410 rx 41040447,44 210018 143, 140, 44441 41541/ 4%l 642 106 441697 44440 4µ°63644N7 60 0140477 4,144(81, 4[[8µ35O 7(18118(6 77..001 46 545684847416 448 00-01140, 5(164041 RECORDS OF RIVERSIDE COUNTY, CNIFORNM 4 A 150864441 40144R /7116441 400647754 *!610463 /0£3(4541 50 AD 44444444)4 445843 r 44( 70 1714 AWI 51414E 44041 44 086 P•0111.1.1r, 4W 5O7174034444 0144/0 08 WOMAN" 4,75.45(5 µ14L1 O.TRII6 3410 4441 4NV 019,0 4,4044 AS 0'*0000 AV AH 44114.44 ,4 4FF042(8 AWLS! 44..00)- AS .16140V11 -HO 2007 454644 AAN 44 AV 44`,T4.091Women4,W,f :4. xal AS #451540µ4 H 044708 µ59(4a 4147045 44lµ457405 A' RIVERSIDE COUNTY, CAIIEORNl4 5 A BLANKET EASEMENT IN FAVOR OF DAVIDSON 9089AUGN RANCH 122, LLC, A CALIFORNIA 410/LEO LWillln CAMP. AND 45907 USA, LLC FOR ACCESS EASEMENT AGREEMENT 85100070 Mr 30, 2003 A5 INSIRU4£N7 NO 2003- 391653. OFFICIAL RECORDS OF RNEN5/0E COUNTY. CALIFORNIA_ TEMECULA COMMUNITY SERVICES DISTRICT CONSENT CALENDAR Item No. 14 ACTION MINUTES February 10, 2015 City Council Chambers, 41000 Main Street, Temecula, California TEMECULA COMMUNITY SERVICES DISTRICT MEETING The Temecula Community Services District Meeting convened at 7:18 P.M. CALL TO ORDER: President Chuck Washington ROLL CALL: DIRECTORS: Comerchero, Edwards, Naggar, Rahn, Washington CSD PUBLIC COMMENTS (none) CSD CONSENT CALENDAR NOTICE TO THE PUBLIC 14 Approve the Action Minutes of January 27, 2015 - Approved Staff Recommendation (5-0) Director Edwards made the motion; it was seconded by Director Comerchero; and electronic vote reflected approval by Directors Comerchero, Edwards, Naggar, Rahn and Washington. RECOMMENDATION: 14.1 That the Board of Directors approve the action minutes of January 27, 2015. CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTORS REPORTS CSD ADJOURNMENT At 7:19 P.M., the Community Services District was formally adjourned to Tuesday, February 24, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Chuck Washington, Chair ATTEST: Randi Johl-Olson, City Clerk/Secretary [SEAL] CSD Action Minutes 021015 1 Item No. 15 Approvals City Attorney Finance Director City Manager TEMECULA COMMUNITY SERVICES DISTRICT AGENDA REPORT TO: Board of Directors FROM: Aaron Adams, General Manager DATE: February 24, 2015 SUBJECT: Approve Fiscal Year 2014-15 Mid -Year Budget Adjustments PREPARED BY: Jennifer Hennessy, Finance Director RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. CSD 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGETS BACKGROUND: In accordance with Budget Policy !LB. -Interim Reporting, City staff conducted a comprehensive Mid -Year review of its Annual Operating Budget. The purpose of the review is to analyze revenue and expenditure trends to identify variances from the Adopted Budget and ensure that TCSD maintains a healthy fiscal position. The attached Exhibit A includes the Fiscal Year 2014-15 Mid -Year Budget schedules for TCSD City- wide Parks and Recreation Fund, five Service Level Funds, the Library Fund and the Intern Fellowship Fund. Fund 190 - TCSD City -Wide Operations (Parks and Recreation) Parks and Recreation activities are accounted for in the TCSD City -Wide Operations Fund (Fund 190). The Fund is divided into 17 Divisions, representing a combination of programs and facilities operated by TCSD. Below is summary of the Mid -Year adjustments by Division. The majority of the requests relate to the 3.5% general salary increase previously approved by the City Council at its January 13, 2015 meeting. Revenue for the Fund is projected to increase by $50,297, which includes the addition of $133,556 to the General Fund contribution, necessary to offset the $127,799 reduction in Contract Class revenue due to challenges in facility availability. Also offsetting the reduction in Contract Class revenue is a $30,527 increase in Community Theater revenue and an additional $16,612 in Sports revenue, related TCSD Expenditures - Current Budget Mid Year Adjustments: Net Salary Savings Contract Classes Part -Time Project (various divisions) Overtime Special Events 3.5% General Salary Increase Recreation Supplies Multiple Divisions General Operations Aquatics Theater Operations Various Facilities Children's Theater Total Mid -Year Adjustments $8,371,761 Amount ($174,666) ($87,080) $60,286 $55,950 $40,600 $36,440 $27,755 $15,202 $13,750 $12,000 $40,000 $10,000 $4,157 $54,394 Comments Sr. Management Analyst position Facility availability (TCC delayed opening, JRC HVAC issues) Due to Special Events Due to Special Events $25k for 7/4 celebration (advanced from FY15-16 Budget) Approved by Council 1/13/15 $25k portable HVAC/flooring for JRC Miscellaneous requests Activities Brochure/Special Events Replacement of 4 tot -docks (safety issue) Box Truck to transport equipment/goodwill to concessionaire Utilities Rental of Porta -Lets during closure of Theater/Merc facility to the increased rental of fields. The Temecula Community Center has exceeded its rental projections, and will be generating an additional $8,017 in revenue. Due to the vacant Senior Management Analyst position, most of the requested increases in the Operating Budgets will be offset by salary savings. The net increase in Mid -Year adjustments totals $54,394 for the Fund. Below is a list of the more significant requests and reductions: TCSD Expenditures - Mid -Year Budget $8,426,155 Service Levels The Mid -Year requested appropriations for the Service Levels are attributable to the 3.5% General Salary Increase previously approved by Council and are summarized below: - Service Level B — Street Lighting - Service Level C — Landscape/Slope Maintenance - Service Level D — Refuse and Recycling - Service Level R — Street/Road Maintenance - Service level L — Harveston Lake Park Maintenance $155 $1,881 $1,509 $0 $1,332 Fund 197 — Library Fund The Library Fund is projecting an additional $29,496 in revenue for FY14-15, consisting of a $31,456 increase in the General Fund contribution, offset by a reduction of $5,000 in Fines and Fee revenue due to the fact that the County Library system now accepts online payments which will decrease the number of patrons submitting payment through the Temecula branch. A total of $3,640 is being added to Library Fund revenue to cover the costs associated with prior year contractual obligations related to purchase orders from FY13-14 that will be spent in FY14-15. Mid -Year appropriation requests total $25,856, of which $8,656 is due to the 3.5% General Salary increase previously approved by the Council. Increased Utility costs are estimated at $10,000 and requests for technology upgrades, interior signage and volunteer appreciation total $7,200. Fund 375 — Intern Fellowship Fund There are no Mid -Year Adjustments requested for this fund. FISCAL IMPACT: The proposed Mid -Year adjustments will result in an increase of $110,033 in Community Services District revenue and an increase of $85,127 in Community Services District appropriations. ATTACHMENTS: 1. Resolution 2. Temecula Community Services District Fiscal Year 2014-15 Mid -Year Budget RESOLUTION NO. CSD 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA AMENDING THE FISCAL YEAR 2014-15 ANNUAL OPERATING BUDGETS THE BOARD OF DIRECTORS OF THE TEMECULA COMMUNITY SERVICES DISTRICT OF THE CITY OF TEMECULA DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The purpose of this review is to conduct an analysis of revenues and expenditures to ensure that the Temecula Community Services District (TCSD) maintains a prudent and healthy fiscal position. Section 2. That each year a midyear review is conducted of all Temecula Community Services (TCSD) operating budgets. Section 3. That the Mid -Year review has been completed and the recommended adjustments are reflected in the schedules attached hereto as Exhibit A. Section 4. That the Fiscal Year 2014-15 TCSD operating budgets are amended in accordance with the attached schedules. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Temecula Community Services District of the City of Temecula this 24th day of February, 2015. Chuck Washington, Chair ATTEST: Randi Johl-Olson, City Clerk/Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk/Secretary of the Temecula Community Services District of the City of Temecula, do hereby certify that the foregoing Resolution No. CSD 15- was duly and regularly adopted by the Board of Directors of the Temecula Community Services District of the City of Temecula at a meeting thereof held on the 24th day of February, 2015, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: Randi Johl-Olson, City Clerk/Secretary TEMECULA COMMUNITY SERVICES DISTRICT - ALL FUNDS COMBINED City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Fund Prior Year Contractual Obligations - 29,512 29,512 0.00% Fund 190 Citywide Operations 8,142,305 8,264,501 4,591,646 8,319,166 54,665 0.66% Fund 192 Service Level B 977,765 1,011,932 703,938 1,011,932 - 0.00% Funds 501-530 Service Level C 1,596,905 1,586,952 10,743 1,586,952 0.00% Fund 194 Service Level D 6,578,737 6,812,096 3,496,873 6,812,096 0.00% Fund 195 Service Level R 5,685 5,572 3,321 5,572 0.00% Fund 196 Service Level L 237,488 236,632 1,108 236,632 - 0.00% Fund 197 Library 790,736 788,557 235,977 814,413 25,856 3.28% Fund 375 Intern Fellowship 13,665 12,000 6,000 12,000 - 0.00% Total Revenues and Other Sources 18,343,286 18,718,242 9,049,606 18,828,275 110,033 0.59% Expenditures by Fund Fund 190 Citywide Operations 8,318,443 8,371,761 3,934,586 8,426,155 54,394 0.65% Fund 192 Service Level B 1,005,779 1,011,932 446,217 1,012,087 155 0.02% Funds 501-530 Service Level C 1,678,389 2,074,545 707,434 2,076,426 1,881 0.09% Fund 194 Service Level D 6,724,782 6,802,406 55,631 6,803,915 1,509 0.02% Fund 195 Service Level R 1,772 9,650 9,650 - 0.00% Fund 196 Service Level L 227,110 239,322 93,523 240,654 1,332 0.56% Fund 197 Library 731,363 872,195 380,982 898,051 25,856 2.96% Fund 375 Intern Fellowship 14,343 12,000 3,530 12,000 - 0.00% Total Expenditures and Other Financing Uses 18,701,981 19,393,811 5,621,903 19,478,938 85,127 0.44% Excess of Revenues Over (Under) Expenditures (358,695) (675,569) 3,427,703 (650,663) 24,906 -3.69% Fund Balance, Beginning of Year 2,432,030 2,073,335 2,073,335 2,073,335 0.00% Fund Balance, End of Year 2,073,335 1,397,766 5,501,038 1,422,672 24,906 1.78% Fund Description The Temecula Community Services District is a separate governmental entity created to provide Parks and Recreation services as well as the maintenance of parks and facilities, residential street lights, slopes, refuse and recycling, maintenance of rural roads, lake park maintenance, library services and intern fellowship opportunities. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx Heart of Southern, California Wind Country Fund: 190 CITYWIDE OPERATIONS City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Department Prior Year Contractual Obligations - 25,873 25,873 0.00% General Operations 4,510,655 4,474,026 2,568,545 4,607,582 133,556 2.99% Senior Center 111,801 88,594 43,369 83,970 (4,624) -5.22% Community Recreation Center 238,645 184,206 99,684 181,200 (3,006) -1.63% Recreation 1,154,831 305,609 117,281 306,370 761 0.25% Temecula Community Center 78,110 55,096 38,147 63,113 8,017 14.55% Temecula History Museum 88,171 82,447 41,063 82,643 196 0.24% Aquatics 407,826 366,210 170,188 367,726 1,516 0.41% Sports 341,880 431,825 202,507 448,437 16,612 3.85% Temecula Children's Museum 234,190 174,709 98,789 174,850 141 0.08% Community Theater 695,968 578,034 401,320 608,561 30,527 5.28% Cultural Arts 130,762 83,818 42,475 82,566 (1,252) -1.49% Harveston Center 69,021 100,842 52,456 100,965 123 0.12% Civic Center Conference Center 34,668 40,962 26,412 41,009 47 0.11% Human Services 45,777 46,899 26,521 46,703 (196) -0.42% Jefferson Recreation Center - 14,567 7,697 14,613 46 0.32% Contract Classes 1,236,657 655,192 1,108,858 (127,799) -10.33% Total Revenues and Other Sources 8,142,305 8,264,501 4,591,646 8,345,039 80,538 0.97% Expenditures by Department General Operations 2,098,493 1,797,920 763,368 1,697,199 (100,721) -5.60% Senior Center 325,894 332,642 153,941 335,496 2,854 0.86% Community Recreation Center 583,162 613,756 279,758 635,952 22,196 3.62% Recreation 1,449,362 658,166 413,829 696,730 38,564 5.86% Temecula Community Center 98,233 202,504 92,518 213,215 10,711 5.29% Temecula History Museum 253,534 277,896 133,075 295,621 17,725 6.38% Aquatics 707,708 736,014 318,710 754,297 18,283 2.48% Sports 401,227 610,269 269,305 629,448 19,179 3.14% Temecula Children's Museum 175,171 200,419 95,690 208,991 8,572 4.28% Community Theater 1,246,946 1,176,407 610,300 1,182,842 6,435 0.55% Cultural Arts 428,351 354,353 178,377 372,606 18,253 5.15% Harveston Center 244,072 174,122 93,703 179,470 5,348 3.07% Civic Center Conference Center 50,795 67,072 34,807 77,905 10,833 16.15% Human Services 164,902 175,835 87,764 185,077 9,242 5.26% YMCA Facility 9,599 10,000 4,933 13,500 3,500 35.00% Jefferson Recreation Center 80,995 55,299 28,127 80,662 25,363 45.87% Contract Classes - 929,087 376,382 867,143 (61,944) -6.67% Total Expenditures and Other Financing Uses 8,318,444 8,371,761 3,934,587 8,426,155 54,394 0.65% Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year (176,139) (107,260) 657,059 (81,116) 26,144 -24.37% 346,255 170,116 170,116 170,116 62,856 170,116 0.00% 827,175 89,000 26,144 41.59% Fund Description Citywide Operations reflects the collection of the Special Tax (Measure C) charged to households for recreation programs as well as fees for classes and activities. Accounts for facility operations, maintenance, and community recreation programs. Measure C was approved by residents in 1997 at a rate of $74.44 per parcel for the purpose of maintaining the City's parks, recreation facilities, arerial street lighting and traffic signals. The Special Tax revenue is allocated equally between TCSD and the General Fund to fund both recreation programs and parks maintenance. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx Fund: 192 SERVICE LEVEL B - STREET LIGHTING City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 641,647 641,384 333,365 641,384 0.00% Funding From General Fund 330,000 370,548 370,548 370,548 0.00% Residential Street Lighting Fees 5,832 - - - 0.00% Use of Money and Property Investment Interest 286 25 0.00% Total Revenues and Other Sources 977,765 1,011,932 703,938 1,011,932 0.00% Expenditures by Category Personnel 11,040 10,832 5,355 10,987 155 1.43% Operations and Maintenance 994,739 1,001,100 440,861 1,001,100 - 0.00% Total Expenditures and Other Financing Uses 1,005,779 1,011,932 446,216 1,012,087 155 0.02% Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year (28,014) 257,722 (155) (155) 0.00% 60,499 Fund Balance, End of Year 32,485 32,485 32,485 32,485 0.00% 32,485 290,207 32,330 (155) -0.48% Fund Description Service Level B reflects the collection of benefit assessments charged to property owners. Service Level B includes only those parcels within residential subdivisions that receive residential street lighting services. This service level includes operational, administrative, maintenance and utility costs of residential street lights. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Funds: 501-530 SERVICE LEVEL C - LANDSCAPE / SLOPE MAINTENANCE 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments Use of Money and Property Investment Interest Total Revenues and Other Sources 1,591,792 1,584,493 8,734 1,584,493 5,113 2,459 2,009 2,459 1,596,905 1,586,952 10,743 1,586,952 0.00% 0.00% 0.00% Expenditures by Category Personnel 120,379 119,518 60,211 121,399 1,881 1.57% Operations and Maintenance 1,558,010 1,955,027 647,223 1,955,027 - 0.00% Total Expenditures and Other Financing Uses 1,678,389 2,074,545 707,434 2,076,426 1,881 0.09% Excess of Revenues Over (Under) Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year (81,484) (487,593) (696,691) (489,474) 1,289,376 1,207,892 1,207,892 1,207,892 1,207,892 720,299 511,201 718,418 (1,881) 0.39% 0.00% (1,881) -0.26% Fund Description Service Level C Fund reflects the collection of benefit assessments charged to property owners for the purpose of providing perimeter landscaping and slope maintenance throughout the City. Service Level C assesses only those parcels within residential subdivisions receiving TCSD perimeter landscaping and slope maintenance and are separated into 32 zones. The rate levels for Zones 6 and 29, are subject to a Consumer Price Index -Urban Consumers (CPI -U) annual inflator while all other rate levels will not increase. Zones 30-32 will not be assessed, as the property owners have elected to have the landscaping maintained by the respective Homeowner's Associations (HOAs). R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx Fund: 194 SERVICE LEVEL D - REFUSE AND RECYCLING City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 6,541,713 6,779,150 3,468,518 6,779,150 0.00% Recycling Program 5,000 5,000 - 5,000 0.00% Use of Money and Property Investment Interest 4,220 700 752 700 0.00% Intergovernmental Revenues Grants 27,804 27,246 27,603 27,246 0.00% Total Revenues and Other Sources 6,578,737 6,812,096 3,496,873 6,812,096 0.00% Expenditures by Category Personnel 94,087 94,800 45,696 96,309 1,509 1.59% Operations and Maintenance 6,630,695 6,707,606 9,935 6,707,606 - 0.00% Total Expenditures and Other Financing Uses 6,724,782 6,802,406 55,631 6,803,915 1,509 0.02% Excess of Revenues Over (Under) Expenditures (146,045) 9,690 3,441,242 8,181 (1,509) -15.57% Fund Balance, Beginning of Year 252,798 106,753 106,753 106,753 0.00% Fund Balance, End of Year 106,753 116,443 3,547,995 114,934 (1,509) -1.30% Fund Description Service Level D Fund is used to collect benefit assessments charged to property owners for the purpose of providing refuse collection, recycling, and street sweeping throughout the City. In addition, Service Level D has received grants to increase recycling efforts Citywide. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments .e Heart of S. Fund: 195 SERVICE LEVEL R - STREET / ROAD MAINTENANCE 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Licenses, Permits and Service Charges Assessments 5,619 5,532 3,285 5,532 0.00% Use of Money and Property Investment Interest 66 40 36 40 0.00% Total Revenues and Other Sources 5,685 5,572 3,321 5,572 0.00% Expenditures by Category Operations and Maintenance 1,772 9,650 9,650 0.00% Total Expenditures and Other Financing Uses 1,772 9,650 9,650 0.00% Excess of Revenues Over (Under) Expenditures 3,913 (4,078) 3,321 (4,078) 0.00% Fund Balance, Beginning of Year 12,849 16,762 16,762 16,762 0.00% Fund Balance, End of Year 16,762 12,684 20,083 12,684 0.00% Fund Description Service Level R Fund reflects the operational, administrative, construction and maintenance costs for certain unpaved roads that become inaccessible after inclement weather. Zone R-1 provides service in the Nicolas/Liefer Road area. The maximum rate that can be charged for Zone R-1 for an improved parcel is $115.26 and for an unimproved parcel is $57.62. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx Fund: 196 SERVICE LEVEL L- HARVESTON LAKE PARK MAINTENANCE 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Description City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments Revenues by Source Licenses, Permits and Service Charges Assessments 232,348 232,432 583 232,432 0.00% Harveston Lake Boat Revenue 3,971 3,600 - 3,600 0.00% Use of Money and Property Investment Interest 1,169 600 525 600 0.00% Total Revenues and Other Sources 237,488 236,632 1,108 236,632 0.00% Expenditures by Category Personnel 22,847 21,422 11,151 22,754 1,332 6.22% Operations and Maintenance 204,263 217,900 82,372 217,900 - 0.00% Total Expenditures and Other Financing Uses 227,110 239,322 93,523 240,654 1,332 0.56% Excess of Revenues Over (Under) Expenditures 10,378 (2,690) (92,415) (4,022) (1,332) 49.52% Fund Balance, Beginning of Year 270,802 281,180 281,180 281,180 0.00% Fund Balance, End of Year 281,180 278,490 188,765 277,158 (1,332) -0.48% Fund Description Service Level L Fund reflects the benefit assessments charged to property owners for the purpose of maintaining the Harveston Lake Park. Expenditures include operational, administrative and maintenance costs. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx Fund: 197 LIBRARY FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source Prior Year Contractual Obligations 3,640 3,640 0.00% Licenses, Permits and Service Charges Library Funding From General Fund 644,253 649,932 162,483 681,388 31,456 4.84% Printing and Copies 31,516 26,000 16,777 26,000 - 0.00% Facilities Rentals 21,680 18,375 11,080 18,375 0.00% Fines and Forfeitures Fines and Fees 89,365 90,000 43,801 85,000 (5,000) -5.56% Lost and Damaged Materials 2,936 3,650 1,206 3,050 (600) -16.44% Use of Money and Property Investment Interest 978 600 630 600 0.00% Miscellaneous Revenue Library Donations 8 0.00% Total Revenues and Other Sources 790,736 788,557 235,977 818,053 29,496 3.74% Expenditures by Category Personnel 53,116 55,560 23,275 57,313 1,753 3.16% Operations and Maintenance 678,247 816,635 357,706 840,738 24,103 2.95% Total Expenditures and Other Financing Uses 731,363 872,195 380,981 898,051 25,856 2.96% Excess of Revenues Over (Under) Expenditures 59,373 (83,638) (145,004) (79,998) 3,640 -4.35% Fund Balance, Beginning of Year 198,770 258,143 258,143 258,143 0.00% Fund Balance, End of Year 258,143 174,505 113,139 178,145 Fund Description Library Fund is used to account for the maintenance and operations of the Temecula Public Library on Pauba Road. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx 3,640 2.09% Fund: 375 INTERN FELLOWSHIP FUND City of Temecula Fiscal Year 2014-15 Mid -Year Adjustments 2014-15 Year to Date 2014-15 Proposed 2013-14 Current Actuals Revised Increase % Increase Description Actuals Budget 12/31/2014 Budget (Decrease) (Decrease) Revenues by Source: Operating Transfers In General Fund 13,665 12,000 6,000 12,000 Total Revenues and Other Sources 13,665 12,000 6,000 12,000 Expenditures by Category Personnel 14,343 12,000 3,530 12,000 Total Expenditures and Other Financing Uses 14,343 12,000 3,530 12,000 Excess of Revenues Over (Under) Expenditures (678) 2,470 Fund Balance, Beginning of Year 679 1 1 1 Fund Balance, End of Year 1 1 2,471 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% Fund Description Accounts for personnel expenditures for intern and fellowship employment opportunities. The City of Temecula Internship Program offers part-time internships to high school and undergraduate college students. The internships are designed to expose students to the workings of local city government. Internship positions are open year round in three sessions of 10 weeks (summer, fall, and spring). The City of Temecula Fellowship Program is designed for undergraduate, graduate and post -graduate level students and allows individuals to work in their areas of specialty/interest. Fellows gain valuable work experience, as well as the skills and knowledge that will enhance their job prospects by working in a fast -paced, challenging environment. R:\Budget - Operating - Midyear\2014-2015\3 Summaries\TCSD\1 Summaries_TCSD.xlsx SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY CONSENT CALENDAR Item No. 16 ACTION MINUTES January 13, 2015 City Council Chambers, 41000 Main Street, Temecula, California SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY MEETING The Successor Agency to the Temecula Redevelopment Agency convened at 7:36 P.M. CALL TO ORDER: Chairperson Jeff Comerchero ROLL CALL: DIRECTORS: Edwards, Naggar, Rahn, Washington, Comerchero SARDA PUBLIC COMMENTS (None) SARDA CONSENT CALENDAR 14 Approve the Action Minutes of October 14, 2014 - Approved Staff Recommendation (5-0) Director Washington made the motion; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 14.1 That the Board of Directors approve the action minutes of October 14, 2014. 15 Receive and File Financial Statements for the 1st Quarter Ended September 30, 2014 - Approved Staff Recommendation (5-0) Director Washington made the motion; it was seconded by Director Edwards; and electronic vote reflected approval by Directors Edwards, Naggar, Rahn, Washington and Comerchero. RECOMMENDATION: 15.1 That the Board of Directors receive and file the Financial Statements for the 1st Quarter Ended September 30, 2014. SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTORS REPORTS SARDA Action Minutes 011315 1 SARDA ADJOURNMENT At 7:37 P.M., the Successor Agency to the Temecula Redevelopment Agency meeting was formally adjourned to Tuesday, January 27, 2015, at 5:30 PM, for a Closed Session, with regular session commencing at 7:00 PM, City Council Chambers, 41000 Main Street, Temecula, California. Jeff Comerchero, Chair ATTEST: Randi Johl-Olson, City Clerk/Secretary [SEAL] SARDA Action Minutes 011315 2 Item No. 17 Approvals City Attorney Finance Director City Manager THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Board of Directors FROM: Armando G. Villa, AICP, Director of Community Development DATE: February 24, 2015 SUBJECT: Approve Recognized Obligation Payment Schedule for the period of July 1, 2015 through December 31, 2015 (ROPS 15-16A) PREPARED BY: Luke Watson, Senior Planner RECOMMENDATION: That the Board of Directors adopt a resolution entitled: RESOLUTION NO. SARDA 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2015 THROUGH DECEMBER 31, 2015 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH BACKGROUND: Pursuant to Health and Safety Code Section 34177(1)(2)(B), successor agencies are required to prepare in advance a Recognized Obligation Payment Schedule (ROPS) that is forward looking for six months and covering the period of July 1, 2015 through December 31, 2015. The ROPS lists all of the Successor Agency's financial obligations. The Successor Agency is required to submit this ROPS to the State Department of Finance and the County Auditor Controller no later than March 3, 2015. Preparation of a Recognized Obligation Payment Schedule is in furtherance of allowing the Successor Agency to pay enforceable obligations of the former Redevelopment Agency. FISCAL IMPACT: Adoption of the proposed resolution will enable the Successor Agency to fulfill its enforceable obligations. In accordance with Health and Safety Code Section 34173(e), the liability of the Successor Agency, acting pursuant to the powers granted under Part 1.85, shall be limited to the extent of, and payable solely from, the total sum of property tax revenues it receives pursuant to Part 1.85 and the value of assets transferred to it as a successor agency for a dissolved redevelopment agency. The debts, assets, liabilities, and obligations of the Successor Agency shall be solely the debts, assets, liabilities, and obligations of the Successor Agency and not of the City. ATTACHMENTS: 1. Resolution 2. Exhibit A — Recognized Obligations Payment Schedule for the period of July 1, 2015 through December 31, 2015 (ROPS 15- 16A) RESOLUTION NO. SARDA 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2015 THROUGH DECEMBER 31, 2015 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Recitals. The Board of Directors of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine and declare that: A. The Redevelopment Agency of the City of Temecula was a redevelopment agency in the City of Temecula, duly created pursuant to the Community Redevelopment Law, Part 1, commencing with Section 33000, of Division 24 of the California Health and Safety Code (hereafter the "Temecula Redevelopment Agency"). On June 12, 1988, the Board of Supervisors of the County of Riverside adopted Ordinance No. 658 adopting and approving the "Redevelopment Plan for Riverside County Redevelopment Project No. 1988-1." On December 1, 1989, the City of Temecula was incorporated. The boundaries of the Project Area described in the Plan are entirely within the boundaries of the City of Temecula. On April 9, 1991, the City Council of the City of Temecula adopted Ordinances Nos. 91-08, 91-11, 91-14, and 91- 15 establishing the Redevelopment Agency of the City of Temecula and transferring jurisdiction over the Plan from the County to the City. Pursuant to Ordinance Nos. 91- 11 and 91-15, the City of Temecula and the Redevelopment Agency of the City of Temecula assumed jurisdiction over the Plan as of July 1, 1991. The Plan has been amended by Ordinance Nos. 94-33, 06-11 and 07-20 adopted by the City Council. The Agency duly adopted its Implementation Plan for 2010-2014 on December 8, 2009 in accordance with Health and Safety Code Section 33490. B. The City Council of the City of Temecula adopted Resolution No. 12-02 January 10, 2012, pursuant to Health and Safety Code Section 34173 and applicable law electing for the City to serve as the Successor Agency for the Temecula Redevelopment Agency upon the dissolution of the Redevelopment Agency of the City of Temecula. The City Council of the City of Temecula, Acting as the Governing Body for the Successor Agency to the Temecula Redevelopment Agency, adopted Resolution No. 12-01 on February 28, 2012 declaring the Successor Agency to the Temecula Redevelopment Agency duly constituted pursuant to law and establishing rules and regulations for the operation of the Successor Agency to the Temecula Redevelopment Agency ("Successor Agency"). C. Pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court's decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Ca1.4th 231(2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the former Temecula Redevelopment Agency transferred to the control of the Successor Agency by operation of law. D. Health and Safety Code Section 34177(1), as modified by the California Supreme Court, provides that by March 3, 2015, the Successor Agency must prepare a Recognized Obligation Payment Schedule for the enforceable obligations of the former Redevelopment Agency, in accordance with the requirements of paragraph (1). The draft schedule must be reviewed and certified, as to its accuracy, by an external auditor designated at the county auditor -controller's direction pursuant to Health and Safety Code Section 34182. The certified Recognized Obligation Payment Schedule must be submitted to and approved by the Oversight Board. Finally, after approval by the Oversight Board, a copy of the approved Recognized Obligation Payment Schedule must be submitted to the County Auditor -Controller, the State Controller and the State Department of Finance ("DOF"), and be posted on the Successor Agency's web site. E. Accordingly, the Board desires to adopt this Resolution approving the Recognized Obligation Payment Schedule for the period of July 1, 2015 through December 31, 2015 in accordance with Part 1.85. Section 2. This Resolution is adopted pursuant to Health and Safety Code Section 34177. Section 3. The Board hereby approves the Recognized Obligation Payment Schedule for the period of July 1, 2015 through December 31, 2015 substantially in the form attached as Exhibit A to this Resolution and incorporated herein by reference (the "ROPS"). The Executive Director of the Successor Agency, in consultation with the Successor Agency's legal counsel, may modify the ROPS as the Executive Director or the Successor Agency's legal counsel deems necessary or advisable. Section 4. The Board hereby designates the Finance Director as the official to whom the DOF may make requests for review in connection with the ROPS and who shall provide the DOF with the telephone number and e-mail contact information for the purpose of communicating with the DOF. Section 5. Staff is hereby authorized and directed to post a copy of the Oversight Board -approved ROPS on the Successor Agency's Internet Website (being a page on the Internet website of the City of Temecula). Section 6. The officers and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, including submitting the Recognized Obligation Payment Schedule to the oversight board for approval and requesting additional review by the DOF and an opportunity to meet and confer on any disputed items, and any such actions previously taken by such officers are hereby ratified and confirmed. Section 7. The Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Successor Agency to the Temecula Redevelopment Agency this 24rd day of February, 2015. Jeff Comerchero, Chair ATTEST: Randi Johl-Olson, City Clerk/Secretary [SEAL] STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olsen, City Clerk/Secretary of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. SARDA 15- was duly and regularly adopted by the Board Members of the Successor Agency to the Temecula Redevelopment Agency of the City of Temecula at a meeting thereof held on the 24rd day of February, 2015, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: ABSTAIN: BOARD MEMBERS: ABSENT: BOARD MEMBERS: Randi Johl-Olson, City Clerk/Secretary EXHIBIT A Recognized Obligations Payment Schedule for the period July 1, 2015 through December 31, 2015 (ROPS 15-16A) Recognized Obligation Payment Schedule (ROPS 15-16A) - Summary Filed for the July 1, 2015 through December 31, 2015 Period Name of Successor Agency: Temecula Name of County: Riverside Current Period Requested Funding for Outstanding Debt or Obligation Six -Month Total Enforceable Obligations Funded with Non -Redevelopment Property Tax Trust Fund (RPTTF) Funding A Sources (B+C+D): $ 336,666 B Bond Proceeds Funding (ROPS Detail) C Reserve Balance Funding (ROPS Detail) 336,666 D Other Funding (ROPS Detail) E Enforceable Obligations Funded with RPTTF Funding (F+G): $ 3,923,502 F Non -Administrative Costs (ROPS Detail) 3,798,502 G Administrative Costs (ROPS Detail) 125,000 H Current Period Enforceable Obligations (A+E): $ 4,260,168 Successor Agency Self -Reported Prior Period Adjustment to Current Period RPTTF Requested Funding I Enforceable Obligations funded with RPTTF (E): 3,923,502 Less Prior Period Adjustment (Report of Prior Period Adjustments Column S) (185,499) K Adjusted Current Period RPTTF Requested Funding (I -J) $ 3,738,003 County Auditor Controller Reported Prior Period Adjustment to Current Period RPTTF Requested Funding L Enforceable Obligations funded with RPTTF (E): M Less Prior Period Adjustment (Report of Prior Period Adjustments Column AA) N Adjusted Current Period RPTTF Requested Funding (L -M) Certification of Oversight Board Chairman: Pursuant to Section 34177 (m) of the Health and Safety code, I hereby certify that the above is a true and accurate Recognized Obligation Payment Schedule for the above named agency. /51 3,923,502 3,923,502 Name Title Signature Date Recognized Obligation Payment Schedule (ROPS 15.16A) - ROPS Detail July 1, 2015 through December 31, 2015 (Report Amounts in Whole Dollars) A B C D E F 0 H 1 J K L M N 0 P Item # Project Name / Debt Obligation Obligation Type Contract/Agreement Execution Date ContracoAgreement Termination Date Payee Description/Project Scope Project Area Total Outstanding Debtor Obligation Retired Funding Source Six-Month Total Non-Redevelopment Property Tax Trust Fund (Non-RPTTF) RPTTF Bond Proceeds Reserve Balance Other Funds Non-Admin Admin $ 172,551 609 $ - $ 336,666 $ - $ 3,798 502 $ 125.000 $ 4260 168 1 Trustee Admin Fees Fees 4/24/2002 6/3012015 US Bank as Trustee for Trustee Fees for TAB Bond Issues No 1-1958 16.000 N 16.000 $ 16.000 2 Abbott OPA OPA/DDA/Constructi on 2/12/2002 2/12/2021 Abbott Vascular Property Tax Reimbursment No 1-1988 1,830397 N 170,000 $ 170,000 3 Abbott OPA OPA/DDA/Constructs on 2/12/2002 2/12/2021 Abbott Vascular Reimbursement for Development Improvements No 1-1988 750,000 N $ - 4 SERAF Payment Reimbursment :SERAF/ERAF 5/1012011 5/10/2016 Low-Mod Housing Fund Loan of Low Mod to Redeye. Fund for SERAF No 1-1988 5,250,954 N $ - 5 Temecula Gardens LP Loan Agreement OPA/DDA/Constructi on 7/1/1998 7/1/2027 Temecula Gardens L.P. Loan for Affordable Housing No 1-1988 3,660,000 N 305,000 $ 305,000 6 2002 TAB FY 2012/13 Debt Service (aa) (Bonds Issued On or (Before 12/31/10 4/24/2002 7/28(2032 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 38,653,859 N 26,667 593,729 9 620,396 7 2006 TAB Series A FY 2012/13 Debt Service (aa) (Bonds Issued On or (Before 12/31/10 12/1/2006 7/30/2036 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 27,236,047 N 309,999 346,119 $ 656,118 8 2006 TAB Series B FY 2012/13 Debt Service (Bonds Issued On or (Before 12/31/10 12/1/2006 7/30/2036 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 4,717,534 N 133,039 $ 133,039 9 2007 TAB FY 2012/13 Debt Service Bonds Issued On or Before 12/31/10 10/17/2007 7/30/2037 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 25,924,229 N 705,452 $ 705,452 10 2010 Housing TAB Series A & B FY 2012/13 Debt Service (aa) Bonds Issued On or Before 12/31/10 2/24/2010 7/31/2040 US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing No 1-1988 28,079,609 N 771,960 S 771,960 11 2011 Housing TAB Fiscal Year 2012/13 Debt Service (aa) Bonds Issued After 12/31/10 3/1/2011 7/31/2041 US Bank as Trustee for Bondholders Bonds Issues to Fund Affordable Housing No 1-1988 35,281,759 N 757,203 $ 757,203 .14 Promenade Parking Garage OPA OPA/DDA/Constructi on 7/24/2007 7/29/2016 Forrest City Loan for Public Parking Garage No 1-1988 20,000 N $ - 15 Professional Services Agreement Professional Services 3/22/2011 6/30/2016 Environmental Science Associates Jefferson Corridor Specific Plan EIR No 1-1988 N $ - 16 Professional Services Agreement Professional Services 3/22/2011 6/30/2016 inland Planning & Design Jefferson Corridor Specific Plan No 1-1988 N _ $ - 17 CSUSM Campus Funding Agreement Business Incentive Agreements 11/24/2009 11/24/2019 Cal State San Marcos Satellite Campus Development No 1-1988 Y $ - 20 21 Agency Administration 61st Street Promissory Note Admin Costs G, ti ' Loa On =,,-''ere 6f2 �, 7/1/2012 .,. ...., 6/30/2016 -.. __ Multiple Payees US Bank es Treetee for c.nd:adprs Agency Staff Compensation / Agency Admin .iii::- J ru,. _: ,;. ___. _ - .reds Issues f6 Fued Redeseldprnent Acl/ulties No 1-1988 �., 250,000 73.292 N el t 125,000 $ 125,000 $ - 22 Unfunded Obligations Sonde-Neued On or Qefdra 1$/31/10. 4/2 2,e, - _ 7/26,203$ NO 1-1988 _ - 464,781 N $ - 23 Unfunded Obligations 7130/2036 iiFiii- --- Bond r -- 10 Fund Redevelopment '-.c1(d; No 1-5 r. , - , 0 - ' - - $ - 24 Unfunded Obligations Bonds Issued After 12/31/10 3/1/2011 7/31/2036 US Bank as Trustee for Bondholders Bonds Issues to Fund Redevelopment Activities No 1-1988 10,000 N $ - 25 Unfunded Obligations Professional Services 322/2011 6/30/2018 Environmental Science Associates Jefferson Corridor Specific Plan EIR No 1-1988 114,070 N $ - 26 Unfunded Obligations Professional Services 322/2011 6/30/2016 Inland Planning & Design Jefferson Corridor Specific Plan No 1-1988 13,520 N $ - 27 Unfunded Obligations OPA/DDA/Constructi on 2/12/2002 2/12/2021 Abbott Vascular Property Tax Relmbursment No 1-1988 25,558 N $ - 28 N $ - Recognized Obligation Payment Schedule (ROPS 15-16A) - Report of Cash Balances (Report Amounts in Whole Dollars) Pursuant to Health and Safety Code section 34177 (I), Redevelopment Property Tax Trust Fund (RPTTF) may be listed as a source of payment on the ROPS, or when payment from property tax revenues is required by an enforceable obligation. For tips on how to complete the Report of Cash Balances Form, see sa/pdf/Cash Balance Agency Tips Sheet.pdf. but only to the extent no other funding source is available https://rad.dof.ca.gov/rad- A B C D E F G H I Cash Balance Information by ROPS Period Fund Sources Comments Bond Proceeds Reserve Balance Other RPTTF Bonds Issued on or before 12/31/10 Bonds Issued on or after 01/01/11 Prior ROPS period balances and DDR RPTTF balances retained Prior ROPS RPTTF distributed as reserve for future period(s) Rent, Grants, Interest, Etc. _ Non -Admin and Admin ROPS 14-15A Actuals (07/01/14 - 12131/14) 1 Beginning Available Cash Balance (Actual 07/01/14) 7,986,573 8,578,119 901,994 3,480,695 2 Revenue/Income (Actual 12/31/14) RPTTF amounts should tie to the ROPS 14-15A distribution from the County Auditor -Controller during June 2014 242 1,535 3,134 3 Expenditures for ROPS 14-15A Enforceable Obligations (Actual 12/31/14) RPTTF amounts, H3 plus H4 should equal total reported actual expenditures in the Report of PPA, Columns L and 0 85 66 901,994 3,684,936 4 Retention of Available Cash Balance (Actual 12/31/14) RPTTF amount retained should only include the amounts distributed as reserve for future period(s) 5 ROPS 14-15A RPTTF Prior Period Adjustment RPTTF amount should tie to the self-reported ROPS 14-15A PPA in the Report of PPA, Column S No entry required 185,499 6 Ending Actual Available Cash Balance C to G = (1 + 2 -3 - 4),H=(1 +2 -3 - 4 - 5) $ 7,986,730 $ 8,579,588 $ - $ - $ 3,134 $ (389,740)_ _ ROPS 14-15B Estimate (01/01/15 - 06/30/15) 7 Beginning Available Cash Balance (Actual 01/01/15) (C, D, E, G = 4 + 6, F = H4 + F4 + F6, and H = 5 + 6) $ 7,986,730 $ 8,579,588 $ - $ - $ 3,134 $ (204,241), 8 Revenue/Income (Estimate 06/30/15) RPTTF amounts should tie to the ROPS 14-15B distribution from the County Auditor -Controller during January 2015 _ 2,912,525 9 Expenditures for ROPS 14-15B Enforceable Obligations (Estimate 06/30/15) 2,437,502 10 Retention of Available Cash Balance (Estimate 06/30/15) RPTTF amount retained should only include the amounts distributed as reserve for future period(s) 336,666 11 Ending Estimated Available Cash Balance (7 + 8 - 9 -10) $ 7,986,730 $ 8,579,588 $ $ $ 3,134 $ (65,884y Recognized Obligation Payment Schedule (ROPS 15.16A) - Report of Prior Period Adjustments Reported for the ROPS 14.15A (July 1, 2014 through December 31, 2014) Period Pursuant to Health and Safety Code (HSC) section 34188 (a) (Repan Amounts in Whole Dollars) ROPS 14-15A Successor Agency (SA) Self-reported Prior Period Adjustments (PPA): Pursuant to HSC Section 34186 (a), SAs are required to report the differences between their actual available funding and their actual expenditures for the ROPS 14-15A (July through December 2014) period. The amount of Redevelopment Property Tax Trust Fund (RPTTF) approved for the ROPS 15-16A (July through December 2015) period will be offset by the SA's self-reported ROPS 14-15A prior period adjustment. HSC Section 34186 (a) also specifies that the prior period adjustments self-reported by SAs are subject to audit by the county auditor -controller (CAC) and the State Controller. A B C D E F G H 1 J 14 L M N 0 P 0 R S 7 Item Project Name /available Debt Obligation Non-RPTTF Expenditures RPTTF Expenditures SA Comments Bond Proceeds Reserve Balance Other Funds Non -Admin Admin Net SA Non -Admin and Admin PPA (Amount Used to Offset ROPE 15-16A Requested RPTTF) Authorized Actual Authorized Actual Authorized Actual Authorized Available RPTTF (ROPS 14-15A distributed + all other as of a 07/1/14) Net Lesser of Authorized / Available Actual Difference (If IL is less than L, the difference is zero) Authorized Available RPTTF (ROPS 14-15A distributed + all other available as of 07/1/14) Net Lesser of Authorized! Available Actual Difference (If total actual exceeds total authorized, the total difference is zero) Net Difference (MOR) $ - $ • $ 901,994 $ 901,994 $ • $ - $ 3,867,355 $ 3.867,355 $ 3,887.355 $ 3.664,938 $ 185.499 $ 125.000 $ - $ - $ 185,499 1 Trustee Admin- - - 8.000 8.000 0 8.000 11.080 $ 9 2 Abbott OPA - -- 180.811 180.611 $ 180.611 155.053 $ 25.558 _ $ 25 558 3 Abbott OPA- - - - $ $ - $ - 4 SERAF Payment Reimbursment - - - - $ - $ - $ - 5 Temecula Gardens LP Loan Agreement - - - 305,000 305.000 $ 305,000 305,000 $ - $ - 6 2002 TAB FY 2012/13 Debt Service (aa) - 901,994 901.994 - 274,560 274,560 $ 274,560 274,560 $ •$ 7 2008 TAB Series A FY 2012/13 Debt Service (aa) - - - 052,118 852.118 $ 652,118 652,117 $ 1 $ 1 8 2008 TAB Series B FY 2012/13 Debt Service - - - 129,344 129,344 $ 129,344 129,338 $ 8 8 8 9 2007 TAB FY 2012/13 Debt Service - - - 697,624 697,624 $ 697,624 697,584 $ 40 $ 40 10 2010 Housing TAB Series 4,1 8 FV 2012/13 Debt Service (aa) - - - 786,347 766,347 $ 766,347 808,521 $ 159,826 $ 159,826 11 2011 Housing TAB Fiscal Year 2012/13 Debt Service (aa) - -- 756,047 756,047 $ 756,047 755,981 $ 66 $ 66 13 Old Town Infrastructure Projects - - - - $ - $ - $ _ 14 Promenade Parking Garage OPA - - 15 Professional m Services Agreement - - - - $ $ - $ - 16 Professional Services Agreement - - - - $ $ - 1 $ - 17 CSUSM Campus Funding Agreement - - - - 97.704 97.704 $ 97,704 97,704 18 Summerhouse Housing Associates. L.P., OPA - - - $ - $ _ $ - 19 318 and Front CPA - - _ - 5 - $ - $ 20 Agency Administration - - - - $ - $ - _ $ _ 21 6th Street Promissory Note - - - - $ - 22 Unfunded Obligations - - - $ - $ - $ - 23 Unfunded 061/5 ions - - - $ - $ - $ - 24 Unfunded Obligations - DEPARTMENT REPORTS Item No. 18 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Council FROM: Aaron Adams, City Manager DATE: February 24, 2015 SUBJECT: City Council Travel/Conference Report — December 2014 PREPARED BY: Sue Steffen, Executive Assistant RECOMMENDATION: Receive and file. On December 1, 2014 Council Member Maryann Edwards traveled to Washington DC to attend an Education Summit with President Obama. ATTACHMENTS: Meeting Agendas From: Maryann Edwards Sent: Wednesday, November 26, 2014 5:27 AM To: Sue Steffen; Mark LeNoir (mlenoir@rcoe.us) Cc: Aaron Adams; Charles Walker; Kevin Hawkins Subject: INVITATION FROM PRESIDENT OBAMA! Good early morning! I think this is what we've been waiting for : ) I've already registered. On behalf of President Obama and First Lady Michelle Obama, we are pleased to invite you to participate in a day -long summit on December 4 to celebrate continued efforts to expand access to college for low-income and disadvantaged students. We appreciate your commitment to support college opportunity for students across the country and are excited to be able to extend this invitation to you. We will provide details on logistics shortly, but the program will begin at 9:00 a.m. at the Ronald Reagan Building and International Trade Center. Please plan to arrive early: doors will open at 7:00 a.m. for security and registration. The day will include remarks from the President and First Lady, panel discussions, and breakout sessions and will last until 3:30 p.m. We also invite you to attend the White House Tree Lighting Ceremony, which will end around 6:00 p.m....... We are excited to work with you to highlight your involvement in this event, but we ask that you hold on publicly discussing your participation and commitment at this time. We will issue media guidance closer to the event, but if you have any questions in the meantime and are interested in working with the White House to amplify your participation, please contact Stephanie Young at Stephanie L Younp(a,who.eop.gov. Thank you again for your commitment to college opportunity and your leadership on this issue. We look forward to seeing you in December! Cecilia Munoz Arne Duncan Domestic Policy Adviser US. Secretary of Education Rest assured that I have already contacted Stephanie and expressed a strong desire to "amplify my participation" through direct discussions with the First Lady about the benefits of strong partnerships between school districts, local municipalities, local community colleges, and local 4 year universities. I will highlight the arrangement and agreement between MSJC, CSUSM, TVUSD, and the City. I'll explain the complexity and how existing strong relationships helped to pave the way for a quick transition and shosrtened construction cycle, etc. Item No. 19 Approvals City Attorney Finance Director City Manager ..! CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Armando G. Villa, AICP, Director of Community Development DATE: February 24, 2015 SUBJECT: Community Development Department Monthly Report PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst RECOMMENDATION: Receive and file. The following are the highlights for the Community Development Department for the month of January 2015. CURRENT PLANNING ACTIVITIES New Cases: In January 2015, Planning received 23 new applications and conducted two public hearings. A detailed account of current planning activities is attached to this report. Altair Specific Plan: On November 12, 2013, City Council approved an Entitlement Processing Agreement with Ambient Communities (Developer) to process extensive land use entitlements for the 270 acre property located west of Old Town including General Plan Amendment, Specific Plan, Subdivision Maps, Development Agreement, and Environmental Impact Report (EIR). Ambient Communities is proposing a mixed-use development comprised of residential single-family and multi -family units, as well as retail/commercial, open space, and institutional uses. Staff is currently reviewing a Multiple Species Habitat Conservation Plan (MSHCP) Consistency Report and has prepared an Initial Study. Staff released a Request for Proposal (RFP) for an Environmental Impact Report (EIR) in May and entered into an agreement with Environmental Science Associates in July. An EIR Scoping Meeting was held on December 3rd. Staff will issue an RFP for a fiscal impact analysis for the proposed development in early March 2015. (PETERS) Temecula Valley Hospital: City Council approved the Temecula Valley Hospital project on January 22, 2008. A Certificate of Occupancy for the Phase I hospital bed tower was received from the Office of Statewide Health Planning and Development (OSHPD) on July 19, 2013. United Health Services obtained State licensing to open the hospital for patients on October 14, 2013. On May 31, 2013, staff received a Major Modification application to modify the site plan and heliport Conditional Use Permit to relocate the heliport from an area near the northeast corner of the hospital building. UHS indicated that the heliport needs to be relocated based on concerns from the FAA and the aeronautical division of Caltrans. UHS proposed two phases of movement for the heliport: Phase I would place the heliport to the west of the hospital building, in one of the parking lot areas. Phase II would place the heliport on the roof of the second hospital tower. In both cases, the proposed locations result in a change to the flight path that move it away from the Madera Vista residential project and changes the path to either head directly into or away from the prevailing wind direction (rather than perpendicular to the prevailing winds), as directed by the FAA and Caltrans. This application is under review and a Supplemental EIR (SEIR) is being prepared by Environmental Science Associates (ESA). In July 2014, the applicant indicated intentions to add a 3,600 square foot facilities maintenance building to the hospital site. Staff has provided information regarding this new building to ESA for analysis in the SEIR, and the 45 -day public review was from November 12, 2014 through December 29, 2014. Staff anticipates scheduling the project for a public hearing before both the Planning Commission and City Council in March 2015. (FISK) Roripaugh Ranch Specific Plan: In 2013, the Planning Commission approved KB Homes, Standard Pacific, and Van Daele Developments' applications for Home Product Reviews in the Roripaugh Specific Plan Area. KB Home plans to construct 98 single-family homes. Standard Pacific plans to build 200 single-family homes under the names Montego and Cambridge. Van Daele Development will construct 113 single-family homes, 56 marketed as Verona, and 57 as Sorrento. The three builders will construct 411 homes in four of five available planning areas in the area commonly referred to the "panhandle." Two hundred and eighty eight (288) residential permits have been issued to date. (PETERS) LONG RANGE PLANNING Hike Bike Temecula (Multi -Use Trails and Bikeways Master Plan Update): On May 14, 2013, City Council awarded a contract to KTU+A to update the City's Multi -Use Trails and Bikeways Master Plan. A community workshop was held on October 26, 2013, and attendees provided feedback on bike lanes, sidewalks, trails, hiking paths, and equestrian connections. Community input was also collected through a survey via the project website www.hikebiketemecula.orq. A Steering Committee meeting was held on February 25, 2014 at the Merc Theater, with over 30 participants in attendance. The focus of the meeting was to summarize the survey results and to get feedback on proposed improvements in Old Town. The Old Town improvements include sharrows (shared bike lane markings) on Old Town Front Street, Bicycle Friendly Community signs, and strategically placed bike racks. On March 25, 2014, City Council approved an amendment to the contract that included Phase II of the Master Plan Update and additional sidewalk analysis. Phase I concluded with a community walk -ride event on May 10, 2014, highlighting priority locations for future trails and bike lanes based on the community's feedback. Phase II is under way. A public workshop is planned for Spring 2015. (PETERS) Uptown Jefferson Specific Plan: The Uptown Jefferson Specific Plan Area encompasses approximately 560 acres and is located north of Rancho California Road, west of Interstate 15, south of Cherry Street, and east of Diaz Road. In January 2011, City Council established the Jefferson Avenue Ad Hoc Subcommittee, comprised of Council Member Roberts and Mayor Pro Tem Comerchero. Staff has held eight Ad Hoc Subcommittee Meetings to develop policies, and obtain direction on the content of the Specific Plan. Between October 2011 and July 2013, staff held six visioning workshops. These workshops solicited feedback from the public and key stakeholders about the future vision of the Specific Plan area. Eight recommendations emerged from the public visioning process: 1) strengthen economic development, 2) expand the mix of uses, 3) define districts and neighborhoods, 4) improve transportation, mobility, connectivity and circulation, 5) integrate recreation, open space and trails, 6) create updated and flexible development standards, 7) build and maintain a comprehensive utility infrastructure network and 8) establish a district identity. On June 13, 2013, staff held a Developer Focus Group to determine the future economic feasibility of the Specific Plan based upon anticipated market conditions, economic demands, demographic trends, and available financing. From July 2013 through December 2013, staff held six public Uptown Jefferson Specific Plan Steering Committee Meetings with members of the public. Two commissioners from each of the City's commissions (Planning, Community Services, and Public/Traffic Safety Commissions) serve on the Committee. Staff presented form -based code principles and drafts of the district map, land use matrix, street cross sections, streetscape beatification plan, circulation network, future block standards, urban parking standards, design guidelines, plan administration, sign standards, adaptive reuse standards, plan financing, and the anticipated 30 -year build out scenario. The project website, www.envisionjefferson.orq, continues to provide project information and updates to the public. Staff is drafting the Specific Plan based upon the eight visioning recommendations, plan framework, and the concepts presented at the six public Steering Committee meetings. An Environmental Impact Report (EIR) is being prepared simultaneously with the Specific Plan. The Jefferson Subcommittee, consisting of Mayor Comerchero and Mayor Pro Tem Washington, is scheduled to meet on for March 3, 2015 to discuss policy issues related to the Plan. The Specific Plan completion and certification of the EIR is anticipated in mid -2015. (WEST, WATSON) Uptown Jefferson Specific Plan Program Environmental Impact Report (EIR): Environmental Science Associates (ESA) is preparing a Program EIR for the Uptown Jefferson Specific Plan. An EIR Scoping meeting was held in June 2013, providing interested parties an opportunity to submit comments related to the scope of the EIR. As a courtesy, all property owners within the Specific Plan area were mailed notices for this meeting. Staff is currently reviewing the draft EIR. Certification of the Final EIR is anticipated in mid -2015. (WEST, WATSON) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) & HOUSING Affordable Housing Overlay and Density Bonus Ordinance: City staff has completed the 2014- 2021 General Plan Housing Element Update. The City Council adopted the document on January 28, 2014, and the City received certification from the State Department of Housing and Community Development (HCD) on March 10, 2014. Staff has prepared a project schedule for the Affordable Housing Overlay and Density Bonus Ordinance as required by Programs 1 and 4 of the Housing Element. The project is in the initial planning phase. Staff is currently conducting research and anticipates completing the Ordinance for adoption in 2015. (WEAVER) Community Development Block Grant (CDBG): The City of Temecula estimates it will receive $544,070 in CDBG grant funding for Fiscal Year 2015-16. Staff presented the draft funding priorities to the Finance Subcommittee, consisting of Mayor Pro Tem Washington and Councilmember Naggar, on January 27, 2015. The Finance Subcommittee approved staff funding recommendations with one exception, that staff provide additional information on the design and construction estimates for the Sam Hicks Park Playground Rehabilitation before moving forward with the recommendation to City Council. Following, the FY2015-16 Annual Action Plan will be noticed for a 30 -day public review period, and scheduled for public hearing before the City Council in March or April of 2015. The Annual Action Plan will be submitted to HUD by May 15, 2014. (WEAVER) ENERGY & CONSERVATION Temecula Energy Efficiency Management (TEEM) Fund: The TEEM Fund is a self-sustaining fund that utilizes rebate incentives while also re -directing annual utility cost savings from energy efficiency projects into the fund. City Council established the fund in June 2013, with an initial deposit of $119,728.90 in SCE and SCG rebates. Staff is working with Public Financial Management, funded through the Western Riverside Energy Partnership, to develop an policy manual for the TEEM Fund, focusing on policies and methodologies for determining the amount of utility savings to be deposited into the fund after projects are completed. (WEST) Western Riverside Energy Leadership Partnership: This Partnership, consisting of eleven Western Riverside Council of Government (WRCOG) member cities, Southern California Edison (SCE), and Southern California Gas (SCG), provides incentives for participants to develop energy efficiency programs. Temecula was the first City in the Partnership to achieve Gold Level status by completing 13 energy efficiency projects in FY 2012-13, resulting in nearly $100,000 of annual utility cost savings. In FY 2013-14, the City has upgraded the Community Recreation Center parking lot lights with new LED lighting fixtures. This resulted in 9,155 kWh saved and an additional $2,280 in annual savings. Staff recently completed a comprehensive energy audit of the Temecula Library with assistance from the Partnership. The audit identified 9 energy efficiency measures which could save an estimated 107,429 kWh annually, which also equates to an estimated annual cost savings to the City of $17,278. If all efficiency measures are implemented, the City would receive approximately $20,952 in rebate incentives from SCE and SCG. Implementing these measures would allow the City to achieve Platinum Level in the Partnership kWh savings requirements, giving the City higher rebate incentives for future energy efficiency measures. (WEST) Energy Action Plans (EAP): The final draft Municipal and Community Energy Action Plans have been prepared for the City of Temecula. The Plans were funded through the Western Riverside Energy Partnership as part of the first year program development. Both EAPs establish energy reduction goals, policies, and implementation measures to achieve energy reduction goals. (WEST) Solid Waste and Recycling: Staff manages the City's Solid Waste and Recycling Agreement with CR&R and acts as a liaison between the City, CR&R, and their customers. City staff and CR&R coordinate two Citywide Clean-up events each year for residents to dispose of household waste and large miscellaneous items that do not fit into the standard residential trash receptacle. Staff also assists with outreach for the Riverside County Mobile Household Hazardous Waste Collection events and the Backyard Composting Workshops. This event is an effort to promote the recycling of used and other household hazardous waste. (WEST) BUILDING & SAFETY Inspections: During the month of January, Building and Safety conducted 1,423 inspections. On average, there were 67.76 inspections per day, or 15 inspections per day per inspector. Permits: During the month of January, Building and Safety issued 227 building permits. Of these permits, 23 were single family units. Some of these permits from this month included: Non -Construction Certificate of Occupancy Happy's on Main Street Cafe — 42031 Main Street Aaah Le Fruit Juice Bar and Cafe — 28450 Felix Valdez Pho Tho Vietnamese Restaurant — 27536 Ynez Road Paint and Sip Studio LA — 27625 Jefferson Avenue Tenant Improvements Burger Lounge — 40695 Winchester Road LA Crawfish — 40788 Winchester Road Aztec Tacos Expansion — 43810 Butterfield Stage Road CODE ENFORCEMENT During the month of January, Code Enforcement responded to 57 web complaints. In addition, the division opened 87 code cases and forwarded 25 referrals to Public Works, Police, Animal Control, and Fire. Code Enforcement also pulled 500 non -conforming signs in the community and assisted 25 people at the Community Development Counter. Detailed Code Enforcement case activity can be found in the following chart: TYPE OF CODE CASE TYPE TOTAL Abandoned or Inoperable Vehicle 5 Vacant Home / Property Maintenance / Rodent infested 7 Business or Home Occupation w/o license 3 Trash and Debris / Parking lot maintenance 2 Overgrown Vegetation / Weeds / Fire Hazard 7 Green Pool / Vector Control 1 Graffiti 6 Noise 1 Trailer / RV Stored 4 Construction w/o Permit 9 Encroach Public ROW / Trash Cans 8 Other / Homeless Encampment 3 Signs Pulled - Violations 31 TOTAL NUMBER OF CASES 87 Foreclosure Tracking: Code Enforcement works with the local real estate community to monitor foreclosures, defaults and real estate owned properties. The following charts demonstrate the past six months of activities in Temecula. Residential Foreclosure Tracking Commercial Foreclosure Tracking August September October November December January DEFAULT 2014 2014 2014 2014 2014 2015 DEFAULT 99 116 111 100 91 92 FORECLOSED 86 84 85 85 85 82 REO 83 97 82 100 112 108 TOTALS 268 297 278 285 288 282 Commercial Foreclosure Tracking August 2014 September 2014 October 2014 November 2014 December 2014 January 2015 DEFAULT 3 2 1 1 0 0 FORECLOSED 1 0 0 0 1 1 REO 20 21 18 18 18 13 TOTALS 24 23 19 19 19 14 PLANNING ACTIVITY Approval PA Number APN Assigned Planner Apply Date Date REPORT Applicant Business Phone Owner Status PA 15-0003 Case Title / Description: Hanover Saddle Club 01/06/2015 01/06/2015 Amy Naidus Approved PA15-0004 System Administrator Case Title / Description: Wholesale Motor Dealer Inc 01/06/2015 01/06/2015 Afshin Mirbolooki Approved PA 15-0006 Case Title / Description: Uniquely Yours Interiors 01/06/2015 01/06/2015 Shatanda Johnson Approved PA 15-0007 Case Title / Description: Tax Doctor 01/07/2015 01/07/2015 Jeremy Richmond (626) 890-6284 Approved PA15-0008 01/07/2015 01/07/2015 Joseph Gillaspie Case Title / Description: Monalisi Approved PA 15-0010 System Administrator 01/07/2015 01/07/2015 Blake White Case Title / Description: Splash Zone Pool Service (951) 240-9434 Approved PA15-0012 921-040-010 Jaime Cardenas 01/08/2015 01/28/2015 Nghiem Le Case Title / Description: Big Mama's Hot Dog Stand: Vendor Permit: A Vendors Stand Permit Renewal to operate Big Mama's Hot Dog Stand at the Temecula Masonic Center. The stand will be located at 27895 Diaz Road. (714) 622-0544 Plan Review PA15-0013 921-310-025 Brandon Rabidou 01/08/2015 01/23/2015 Justin Davis Case Title / Description: T -Mobile Minor Modification: A Minor Modification (Planning Review Only) to allow T -Mobile to remove and replace three (3) new antennas, three (3) remote radio units, and remove and replace equipment within the existing equipment cabinet located at 42101 Moraga Road. (949) 885-9879 Approved PA 15-0014 922-035-026 01/08/2015 Case Title / Description: Penfold Plaza Sign Program Amendment: Sign Program Amendment to sign program #101 (Penfold Plaza) is located at 42072 Fifth Street. Debbie Alba-Grajczyk (951) 676-2083 Plan Review PA 15-0015 01/08/2015 Case Title / Description: Penfold Plaza Sign Program Amendment: Sign Program Amendment to sign program #41 (Penfold Plaza). The project is located at 28545 Old Town Front St. Debbie Alba-Grajczyk (951) 676-2083 Plan Review Page 1 of 7 PA Number APN Assigned Planner Approval Apply Date Date Applicant Business Phone Owner Status PA15-0016 910-110-088 Brandon Rabidou 01/08/2015 01/21/2015 Todd Sieja Case Title / Description: Western Eagle Recycling Center Minor Modification: A Minor Modification (Planning Review Only) for Western Eagle Foundation to add a recycling area to the rear loading dock area of the existing building located at 40940 County Center Drive (760) 284-2103 Approved PA15-0019 01/09/2015 01/09/2015 Austin George Case Title / Description: Ohana Pet Sitting (951) 795-8477 Approved PA 15-0020 Case Title / Description: Itzel Cardenas 01/09/2015 01/09/2015 Itzel Cardenas Approved PA15-0021 Case Title / Description: Shiny Little Fireflies 01/09/2015 01/09/2015 Irene Rhodes Approved PA 15-0022 Case Title / Description: Kristi Cox 01/09/2015 01/09/2015 Kristi Cox Approved PA15-0024 01/09/2015 Jose Coral Plan Review Case Title / Description: JGC Concrete Pumping PA15-0025 920-161-025 System Administrator 01/09/2015 Plan Review Case Title / Description: CSAARS Consulting Inc PA15-0026 961-080-026 Brandon Rabidou 01/09/2015 01/26/2015 Patrick Chadwick (951) 403-8726 Approved Case Title / Description: A Minor Modification (Planning Review Only) for the installation of a photovoltaic system at the existing Ramona Tire located at 31955 Vio Rio Road. PA15-0027 910-110-041 Jaime Cardenas 01/08/2015 01/12/2015 Randy Schwartz Case Title / Description: Zoning Letter for 41093 County Center Drive (APN 910-110-041) (858) 522-1407 Plan Review PA15-0034 910-420-030 Brandon Rabidou 01/12/2015 01/27/2015 Alexis Kaiser Case Title / Description: Nissan of Temecula Used Car Tent Sale Major Temporary Use Permit: A Major Temporary Use Permit to allow Nissan of Temecula to conduct a used car tent sale at the Promenade Mall located at 40820 Winchester Road from January 29 to February 8 from 9:00 a.m to 10:00 p.m. (310) 309-0343 Approved PA 15-0036 System Administrator 01/12/2015 Philip Ferranto Plan Review Case Title / Description: Hope Speech and Language Therapy Inc Page 2 of 7 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA 15-0039 Case Title / Description: XYZ Consulting Inc 01/13/2015 01/13/2015 Benjamin Lund Approved PA15-0042 955-020-009 Eric Jones 01/13/2015 Corrections Case Title / Description: Linfield Middle School Planning Review Only: Renovate existing outdoor lunch area to provide shaded lunch plaza including concrete plaza, landscape planters, and permanent shade structures. PA 15-0043 920-100-016 Brandon Rabidou 01/13/2015 Ray DeWeese (951) 538-9657 Cancelled Case Title / Description: A Minor Modification (Planning Review Only) to replace existing chain link fence with an 8 foot tall wrought iron fence along Riverside County Flood Control District area. PA15-0048 953-390-002 Brandon Rabidou 01/14/2015 01/20/2015 Chris Doheny Case Title / Description: T -Mobile Modification: A Minor Modification (Planning Review Only) to allow T -Mobile to install three (3) new 8 -foot high antennas, three (3) new remote radio units, and new fiber optic equipment at 41280 Placer Lafite (619) 994-8528 Approved PA15-0052 910-283-007 James Atkins 01/15/2015 Marks Gabriela (760) 610-5264 Plan Review Case Title / Description: Taco Bell Minor MOD: A Minor Modification to allow for Taco Bell to update it's elevation with a modern scheme including refining the primary entrance and changing elevation colors. The site is located at 41005 Winchester Road. PA15-0055 916-560-010 Jaime Cardenas 01/15/2015 Amber Davidson (405) 253-2418 Plan Review Case Title / Description: Zoning Letter for 40024 Harveston Drive (APN 916-560-010) PA 15-0059 Case Title / Description: Trinity Cleaners System Administrator 01/16/2015 01/16/2015 Rowena Inocencio Approved PA15-0061 921-320-052 Case Title / Description: T.I. m/e/p / 2712 sf / Salon Twenty Nine 01/20/2015 Void PA 15-0062 Case Title / Description: Temecula Creek Equine Veterinary Corporation 01/20/2015 Jeffrey Moss Plan Review PA 15-0066 System Administrator 01/20/2015 Anthony Godinez Case Title / Description: Anthony David Photography Plan Review PA15-0070 Case Title / Description: 70xSeven System Administrator 01/20/2015 01/20/2015 Lisa Berck (951) 302-5820 Approved Page 3 of 7 PA Number APN Assigned Planner Approval Apply Date Date Applicant Business Phone Owner Status PA15-0072 953-482-025 01/21/2015 Schuyler Lee (951) 440-0468 Plan Review Case Title / Description: Grate Gourmet Pizza Co PA15-0080 910-353-030 Brandon Rabidou 01/21/2015 02/05/2015 Rick Hatfield Case Title / Description: A Minor Exception for a 132 SF Family Room Addition for the Lara Residence located at 27590 Nellie Court (909) 851-4228 Manuel Lara Approved PA 15-0090 System Administrator 01/23/2015 Stacey Bright Plan Review Case Title / Description: Bright Speech Pathology PA 15-0095 961-290-003 Jaime Cardenas 01/23/2015 Chris Junger (951) 609-6948 Plan Review Case Title / Description: Sweetheart Car Show TUP: A Major (Non -Profit) Temporary Use Permit to allow for St. Thomas of Canterbury Episcopal Church to conduct a one (1) day car show on Saturday, February, 14, between the hours of 10 a.m. and 1 p.m. Food will be available for purchase and no alcohol will be sold. The site is located at 44651 Avenida De Missiones. PA15-0096 System Administrator 01/23/2015 01/23/2015 Herbert Martinez Approved Case Title / Description: HM Bookkeeping & Payroll Services PA15-0097 955-020-001 Jaime Cardenas 01/23/2015 02/13/2015 Karl Blackmun Case Title / Description: TVHS Golden Bear Foundation Bingo Renewal: A Bingo renewal to allow for TVHS Golden Bear Foundation to conduct up to four bingo events a year. The events are conducted within the TVHS school gymnasium with the first event schedule for February 1, 2015. Game times are 6 p.m. to 10 p.m. on scheduled dates. The site is located at 31555 Rancho Vista Road. (951) 541-6876 Plan Review PA15-0099 944-092-027 James Atkins 01/26/2015 02/10/2015 Dimitra Priskos Approved Case Title / Description: Minor Mod Planning Review Only: A 593 square foot room addition located at 42740 Protraits Lane PA15-0100 01/26/2015 Donald Hale Plan Review Case Title / Description: EUS IT Solutions LLC PA15-0101 Case Title / Description: Miranda's Maid Services 01/26/2015 01/26/2015 Yesenia Miranda (951) 977-0958 Approved Gonzalez PA15-0104 01/26/2015 John Gregorio Plan Review Case Title / Description: Tuscana Pool and Spa Page 4 of 7 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-0106 01/26/2015 Michael Lebo Plan Review Case Title / Description: L B Elite Design Cabinets Inc PA15-0107 Eric Jones 01/26/2015 Carleton Clark (619) 507-3655 Void Case Title / Description: Harveston Tentative Tract Map Ynez/Date Permitter Landscape: A Tentative Tract Map application for landscape tracking purposes. The landscaping is located on the permitter of Harveston along the west side of Ynez Road and both sides of Date Street west of Ynez. PA15-0108 Eric Jones 01/26/2015 Carleton Clark (619) 507-3655 Plan Review Case Title / Description: Harveston Perimeter Landscaping: A Modification application (Planning Review Only) to track perimeter landscape inspections for the Harveston Specific Plan on the west side of Ynez Road and both sides of Date Street west of Ynez Road. PA15-0114 Case Title / Description: Halima Blanton Investigations 01/27/2015 Halima Blanton (951) 852-2294 Plan Review PA15-0116 01/27/2015 Robert Ragland Plan Review Case Title / Description: Ragland Technical Design PA15-0118 910-353-042 System Administrator 01/27/2015 Jana Lewis Plan Review Case Title / Description: All Shots PA15-0119 Case Title / Description: Green Steam Carpet, Tile & Grout Cleaning 01/27/2015 Anthony Scachetti (951) 795-3673 Plan Review PA 15-0122 Case Title / Description: VJ Creative 01/27/2015 02/05/2015 Vincent Jacobson Approved PA 15-0127 Case Title / Description: Vigilant Handy Service System Administrator 01/28/2015 Jacob Olson Plan Review PA15-0129 921-700-011 System Administrator 01/28/2015 Case Title / Description: A+ Quality Janitorial Service Mercedes Gates (951) 265-6535 Plan Review PA15-0130 966-010-011 Jaime Cardenas 01/29/2015 Erica Domingo (951) 383-9633 Plan Review Case Title / Description: Salon Bel Fiore TUP: A Major Temporary Use Permit to allow for Salon Bel Fiore to conduct a Grand Opening event to include a Live DJ, 10 vendor stands, food sales, and a fashion show. The event will be held on Sunday, March 1st between 11:00 a.m. and 4:00 p.m. The site is located at 33321 Temecula Parkway. Page 5 of 7 PA Number APN Assigned Planner Approval Apply Date Date Applicant Business Phone Owner Status PA15-0134 Case Title / Description: Splendid Earth Organics 01/29/2015 Karen Cahill (951) 741-2824 Plan Review PA15-0139 959-080-017 Jaime Cardenas 01/23/2015 01/30/2015 Kristi Jenkins Case Title / Description: Zoning Letter for the following address: 44239 Margarita Road (405) 525-2998 ext Completed 119 PA15-0141 922-170-013 Eric Jones 01/29/2015 Gretchen Stone (503) 480-8700 Plan Review Case Title / Description: WESTliving Residential Care DP: A Development Plan to allow for WESTliving to construct a 115,000 square foot residential care facility on 4.5 acres. The facility will include 120 units - 88 of which are assisted living on two floors, and 32 memory care units to be located on the first floor. The site is located at the northwest corner of Temecula Parkway and La Paz. PA15-0146 961-341-010 01/30/2015 Keali Schreier (951) 473-7765 Plan Review Case Title / Description: Priority One Security Consultants PA15-0148 System Administrator 01/30/2015 01/30/2015 James Connolly (619) 892-4337 Approved Case Title / Description: Contract Furniture Installations PA15-2933 01/05/2015 Wendy Akerley-McKee (951) 265-1130 Plan Review Case Title / Description: Retail Apparel / Costumes PA15-2934 01/05/2015 Daniel Randall Plan Review Case Title / Description: Daniel J Randall PA15-2936 953-321-021 Brandon Rabidou 01/05/2015 01/08/2015 Approved Case Title / Description: Toth Room Addition: A Minor Modification (Planning Review Only) for a 667 SF room addition to an existing tract residence. PA15-2937 920-090-003 James Atkins 01/05/2015 David Wakefield (909) 208-4288 Ray Crockett Plan Review Case Title / Description: Winchester Point DP: A Development Plan to allow for the construction of three (3) separate commercial buildings on 4.2 acres. The first is a 5,400 sq. ft building used as a daycare; the second is 10,100 sq. ft. building used as medical building; and the third is a 3,936 sq. ft building to be used as an office building. The site is located between Margarita Road and Rustic Glen, west of Winchester Road. PA15-2940 Case Title / Description: Leslie Lawson Realtor 01/05/2015 01/05/2015 Leslie Lawson Approved Page 6 of 7 Approval PA Number APN Assigned Planner Apply Date Date Applicant Business Phone Owner Status PA15-2943 01/05/2015 Alexis Pacumio Plan Review Case Title / Description: Cardsenchit PREAPPI5-0064 960-020-047 James Atkins 01/20/2015 Richard Finkel (714) 850-7575 Plan Review Case Title / Description: Vail Ranch Towne Center Pre -App: Pre -Application for 3 buildings, a 3,000 -square -foot fast food building, a 3,520 -square -foot express carwash facility, and a 3,300 -square -foot gas station with a convenience store. The project is located within the Vail Ranch Specifc Plan at the Northwest corner of Temecula Parkway and Mahlon Vail Road. PREAPP 15-0086 922-170-003 James Atkins 01/22/2015 Jack Lanphere (909) 229-0125 Terence Blanche Plan Review Case Title / Description: Hope Lutheran Church and School Pre -Application: A Pre -Application to allow Hope Lutheran Church and Schools to construct a 16,510 square foot pre-fabricated/engineered structure located at 29141 Vallejo Ave. The structure will be used for ministry, education, daycare, and Sunday school uses. Page 7 of 7 Item No. 20 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Jeffrey Kubel, Chief of Police DATE: February 24, 2015 SUBJECT: Police Department Monthly Report PREPARED BY: Will Edwards, Sergeant RECOMMENDATION: Receive and file. The following report reflects the activity of the Temecula Police Department for the month of January 2015. PATROL SERVICES Overall calls for police service 2,996 "Priority One" calls for service 56 Average response time for "Priority One" calls 9.28 Minutes VOLUNTEERS Volunteer administration hours 187 Special Events hours 57 Community Action Patrol (CAP) hours 814 Reserve officer hours (patrol) 25 Training hours 11 Total Volunteer hours 1070 CRIME PREVENTION Crime prevention workshops /Neighborhood watch meetings conducted 8/11 Residential/Business security surveys conducted 5/3 Businesses visited 5 Residences/Businesses visited for past crime follow-up 0/11 Station Tour 6 Planning Review Projects/Temp Outdoor Use Permits 1/4 Square Footage of Graffiti Removed 2,361 OLD TOWN STOREFRONT Total customers served 267 Sets of fingerprints taken 54 Police reports filed 19 Citations signed off 27 Car Seat Inspections 0 Total receipts $2,605.00 SPECIAL TEAMS (POP / SET) On sight felony arrests 16 On sight misdemeanor arrests 25 Felony arrest warrants served 3 Misdemeanor arrest warrants served 3 Follow-up investigations 15 Parole/Probation Searches 0/4 Pedestrian Checks 102 Traffic Stops/Vehicle Checks 71 Crime Free Housing Checks 104 TRAFFIC Citations issued for hazardous violations 1248 Grant funded D.U.I. / Traffic safety checkpoints 0 Grant funded traffic click it or ticket 0 D.U.I. Arrests 14 Non -hazardous citations 324 Stop Light Abuse/Intersection Program (S.L.A.P.) citations 132 Neighborhood Enforcement Team (N.E.T.) citations 133 Parking citations 103 School Zone 71 Seatbelts 20 Cell Phone Cites 44 Injury collisions 25 INVESTIGATIONS Beginning Caseload 197 Total Cases Assigned 61 Total Cases Closed 67 Search Warrants Served 5 Arrests 6 PROMENADE MALL TEAM Calls for service 704 Felony arrest/filings 3 Misdemeanor arrest/filings 24 Traffic Citations 6 Fingerprints/Livescans 162 Total receipts $6,626.00 SCHOOL RESOURCE OFFICERS Felony arrests 0 Misdemeanor arrests 10 Reports 16 Youth counseled 168 Meetings 80 Item No. 21 Approvals City Attorney Finance Director City Manager CITY OF TEMECULA AGENDA REPORT TO: City Manager/City Council FROM: Thomas W. Garcia, Director of Public Works/City Engineer DATE: February 24, 2015 SUBJECT: Public Works Department Monthly Report RECOMMENDATION: Receive and file Public Works Department Monthly Report for Capital Improvement Projects, Maintenance Projects, and Land Development Projects. City of 'TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS CIRCULATION PROJECTS: Interstate -15 / State Route 79 South Ultimate Interchange, PW04-08 Construction of ramp system that will improve access to Interstate 15 from Temecula Parkway / State Route 79 South $50,778,033 • Final Design Plans to be complete Spring 2015 Pavement Rehabilitation Program — Ynez Road (Jedediah Smith Road to Vallejo Avenue), PW12-12 $664,500 • Project substantially completed on February 5, 2015 Pavement Rehabilitation Program — Rancho California Road (Jefferson Avenue to Ynez Road), PW10-12 $729,000 • Contract awarded December 9, 2014 . Construction scheduled to begin in April 2015 INFRASTRUCTURE PROJECTS: Citywide Storm Drain Improvements — Old Town Front Street, PW12-19 Replacement of the cross gutter in Old Town Front Street $292,400 • Currently in Design phase • In process of Metropolitan Water District easement acquisition Fire Station 73 Living Quarters Upgrade, PW13-07 Improvements to living and sleeping quarters to accommodate staff $1,637,000 • Contract awarded February 10, 2015 • Construction expected to begin March 2015 Pauba Road Sidewalks, PW13-08 Construction sidewalk along Pauba Road from just east of La Primavera to Ynez Road $235,428 • Construction in process • Project completion expected end of February 2015 Theater Remediation, PW12-04 Addresses design and construction deficiencies $2,400,000 • Contract awarded December 9, 2014 • Construction scheduled to begin March 2, 2015 YMCA Repair and Remediation, PW12-10 Repair and remediate the YMCA building and correct building deficiencies $1,537,500 • Bid advertising planned for February 2015 • Construction to begin the first quarter of 2015 02/24/15 City of 'TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED/CURRENT MILESTONES CAPITAL IMPROVEMENT PROJECTS CIRCULATION PROJECTS (continued): Citywide Concrete Repairs, PW14-07 Annual Citywide concrete repairs to various facilities maintained by the City $412,786 • Construction in process • Project completion expected May 2015 PARKS & RECREATION PROJECTS: Sam Hicks Monument Park Playground Enhancement, PW12-20 Design and construct a new innovative play area to replace the existing equipment $521,550 • Contract award planned in April 2015 Special Needs Playground, PW12-02 Install play structure for youth and special needs kids at Margarita Park $1,293,800 • Construction in process • Grand Opening — Ribbon Cutting scheduled for February 15, 2015 PROJECT NAME BRIEF DESCRIPTION ESTIMATED/CURRENT MILESTONES LAND DEVELOPMENT PROJECTS EMWD (Utility Project) Old Town Sewer Project located at Old Town Front Street and Moreno Road to First Street • Tunneling operations, which began in January 2015, are hold between First Street and Fourth Street due to cobbles encountered; therefore, an alternative tunneling method is planned • Tunneling operations from Fourth Street to Fifth Street are processing satisfactorily 02/24/15 City of 'TemecuCa DEPARTMENT OF PUBLIC WORKS PROJECT STATUS REPORT PROJECT NAME BRIEF DESCRIPTION TOTAL PROJECT COST ESTIMATED / CURRENT MILESTONES MAINTENANCE PROJECTS Playground Equipment Enhancement and Safety Surfacing Pala Community Park and Nicolas Road Park Play Equipment and Safety Surfacing Replacement Replace three play structures and associated safety surfacing $275,000 • Estimated start date is February 2015 • Estimated completion date is May 2015 City Facilities Rehabilitation — Pennypickle's Workshop Temecula Children's Museum HVAC Equipment Replacement Remove four aging HVAC Units and replace with four new more energy efficient units, and install a web -based energy management system $52,000 • Estimated start date is February 2015 • Estimated completion date is March 2015 City Facilities Rehabilitation — Community Recreation Center Key Card Access Control System Installation Install key card access control system at two primary entry doors and rekey doors throughout facility $15,000 • Estimated start date is February 2015 • Estimated completion date is March 2015 City Facilities Rehabilitation — Community Recreation Center Parking Lot Rehabilitation Remove and replace damaged asphalt, fill cracked areas, seal and restripe entire parking lot $50,000 • Estimated start date is March 2015 • Estimated completion date is April 2015 02/24/15 REQUESTS TO SPEAK I wish to speak on: Public Comm Subject: REQUEST TO SPEAK CITY OF TEMECULA Date: , bLci-' ( J L / CSD / SARDA /THA / TPFA (Circle One) V_ k1.oA ts2_ CD. Agenda Item No. For Against ria z -D �s L b Request to Speak forms for Public Comments or items listed on the Consent Calendar must be submitted to the City Clerk prior to the City Council commencing the Public Comment period. For all Public Hearing or Council Business items on the Agenda, a Request to Speak form must be submitted to the City Clerk prior to the City Council addressing that item. The City Clerk will call your name when the matter comes up. Please go to the podium and state your name for the record. Name: Address: Phone Number: If you are representing an organization or group, please give the name: LAT -1J Please note that all information presented at a City Council meeting becomes public record. All information provided is optional.