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Home My WebLink About072215 OB SARDA AgendaIn compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35.102.35.104 ADA Title II]. MEETING NOTICE/AGENDA OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JULY 22, 2015 — 6:30 PM Next in Order: Resolution: 15-02 CALL TO ORDER: Gary Thornhill, Chairperson Roll Call: Thornhill, Meyer Gonzalez, Kelliher, Ordway -Peck, Sparkman, Turner PUBLIC COMMENTS A total of 15 minutes is provided so members of the public may address the Board on items that are not listed on the Agenda. Speakers are limited to three minutes each. If you desire to speak to the Board about an item not on the Agenda, a salmon colored "Request to Speak" form should be filled out and filed with the Board Secretary. When you are called to speak, please come forward and state your name for the record. For all other agenda items a "Request to Speak" form must be filed with the Board Secretary prior to the Board addressing that item. There is a three-minute time limit for individual speakers. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Oversight Board request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the Minutes of February 25, 2015 1.2 Approve the Minutes of June 24, 2015 BOARD BUSINESS 2 Adopt Proposed Administrative Budgets for the Successor Agency to the Temecula Redevelopment Agency Pursuant to Health and Safety Code Section 34177 RECOMMENDATION: 2.1 Adopt a resolution entitled RESOLUTION NO. OB SARDA 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING PROPOSED ADMINISTRATIVE BUDGETS FOR FISCAL YEAR 2015-2016 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH ADJOURNMENT Next regular meeting: Wednesday, August 12, 6:30 PM, Council Chambers, 41000 Main Street, Temecula, California. Date Randi JohfL61son,) Board Secretary NOTICE TO THE PUBLIC: The Agenda will be available for viewing, prior to the meeting, at the Main Reception at City Hall — 41000 Main Street, Temecula, 8:00 — 5:00 PM as well as on the City's website — www.cityoftemecula.org. Any staff report/written material pertaining to this meeting will be available, prior to the meeting, for public review at the Main Reception and at the respective meeting. Any Supplemental Material distributed to a majority of the Committee Members regarding any item on the Agenda, after the posting of the Agenda, will be available for public review at the Main Reception. In addition, such material will be made available for review at the respective meeting. If you have any questions regarding any item of business on the Agenda for this meeting, please contact City Hall — 951-694-6444. ITEM 1 ACTION MINUTES OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY REGULAR MEETING COUNCIL CHAMBERS CONFERENCE ROOM 41000 MAIN STREET TEMECULA, CALIFORNIA FEBRUARY 25, 2015 — 6:30 PM Next in Order: Resolution: 15-01 CALL TO ORDER: Gary Thornhill, Chairperson Roll Call: Thornhill, Meyer, Gonzalez, Kelliher ABSENT: Ordway -Peck, Sparkman, Turner PUBLIC COMMENTS NO SPEAKERS. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Oversight Board request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR Minutes RECOMMENDATION: 1.1 Approve the Minutes of September 25, 2013. APPROVED BY A 4-0 VOTE. VOTE REFLECTED UNANIMOUS APPROVAL. 1.2 Approve the Minutes of December 11, 2013. APPROVED BY A 4-0 VOTE. 1.3 VOTE REFLECTED UNANIMOUS APPROVAL. Approve the Minutes of October 1, 2014. APPROVED BY A 4-0 VOTE. VOTE REFLECTED UNANIMOUS APPROVAL. BOARD BUSINESS 2 Adopt Recognized Obligation Payment Schedules for the .period of July 1, 2015 throucah December 31. 2015. (ROPS 15-16A). APPROVED BY A 4-0 VOTE. VOTE REFLECTED UNANIMOUS APPROVAL. COMMENDATION: 2.1 Adopt a resolution entitled: RESOLUTION NO. OB SARDA 15-01 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING A RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIODS OF JULY 1, 2015 THROUGH DECEMBER 31, 2015 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH ADJOURNMENT Next regular meeting: Wednesday, March 11, 2015 6:30 PM, Council Chambers, 41000 Main Street, Temecula, California. Gary Thornhill Chairperson Aaron Adams Executive Director ATTEST: Randi-Johl Olson, City Clerk/Secretary ACTION MINUTES OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA JUNE 24, 2015 — 6:30 PM Next in Order: Resolution: 15-02 CALL TO ORDER: Gary Thornhill, Chairperson Roll Call: Thornhill, Meyer, Gonzalez ABSENT: Kelliher, Ordway -Peck, Sparkman, Turner PUBLIC COMMENTS No comments. NOTICE TO THE PUBLIC All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Oversight Board request specific items be removed from the Consent Calendar for separate action. CONSENT CALENDAR Meeting was not held due to lack of quorum. BOARD BUSINESS ADJOURNMENT Next regular meeting: Wednesday, July 8, 2015 6:30 PM, Council Chambers, 41000 Main Street, Temecula, California. Gary Thornhill Chairperson Aaron Adams Executive Director ATTEST: Randi-Johl Olson, City Clerk/Secretary i I ITEM 2 1 t OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY AGENDA REPORT TO: Executive Director/Oversight Board of Directors FROM: Luke Watson, Interim Director of Community Development for the Successor Agency to the Temecula Redevelopment Agency DATE: July 22, 2015 SUBJECT: APPROVE PROPOSED ADMINISTRATIVE BUDGETS FOR FISCAL YEAR 2015-16 FOR SUCCESSOR AGENCY TO TEMECULA REDEVELOPMENT AGENCY PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 PREPARED BY: Lynn Kelly -Lehner, Senior Management Analyst for the Successor Agency to the Temecula Redevelopment Agency RECOMMENDATION: Adopt a resolution entitled.- RESOLUTION ntitled:RESOLUTION NO. OB SARDA 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING PROPOSED ADMINISTRATIVE BUDGETS FOR FISCAL YEAR 2015-16 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH BACKGROUND: Pursuant to ABX1 26, the Successor Agency is required to undertake a number of actions related to winding down the affairs of the former Redevelopment Agency. For example, the Oversight Board may direct the staff of the Successor Agency to perform work in furtherance of the Oversight Board's duties and responsibilities under ABX1 26 and the Successor Agency must pay for all of the costs of meetings of the Oversight Board. In addition, the Successor Agency will have a number of ongoing responsibilities, such as paying debt service on enforceable obligations of the former Redevelopment Agency and preparing an administrative budget and Recognized Obligation Payment Schedule (ROPS) for each six- month fiscal period. Each proposed administrative budget must include all of the following: (1) estimated amounts for Successor Agency administrative costs for the applicable six-month fiscal period; (2) proposed sources of payment for the administrative costs; and (3) proposals for arrangements for administrative and operations services provided by the City or other entity. ABX1 26 provides that the Successor Agency may include the cost of Oversight Board meetings in its administrative budgets, but otherwise does not specify which expenses are appropriate for including in the administrative budget. However, allowable administrative expenses likely include, among others, the value of City staff, including employee retirement and other benefits, necessary for the administration and operations of the Successor Agency; and the cost of other resources of the City necessary for the administration and operations of the Successor Agency, such as office space, supplies, equipment, utilities, and insurance. ABX1 26 provides for an Administrative Cost Allowance to annually be paid to the Successor Agency of not less than $250,000 a year. However, in the event there are insufficient funds to pay the former Redevelopment Agency's enforceable obligations, some or all of the Administrative Cost Allowance will be used to pay for the enforceable obligations, and these funds will not be available for administrative expenses of the Successor Agency. The Administrative Cost Allowance will exclude any administrative costs that can be paid from bond proceeds or from sources other than property tax. However, the use of bond proceeds to pay administrative expenses is subject to certain limitations. The first administrative budget is for the six-month fiscal period commencing on July 1, 2015 and ending on December 31, 2015, and the second administrative budget is for the six-month fiscal period commencing on January 1, 2016 and ending on June 30, 2016. The Successor Agency is required to submit each proposed administrative budget to the Oversight Board for its approval. The Successor Agency is also required to provide administrative cost estimates from its approved administrative budget that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the County Auditor -Controller for each six- month fiscal period. The attached Resolution approves the proposed administrative budgets for the two six-month fiscal periods, which are attached as Exhibits A and B to the Resolution. FISCAL IMPACT: AB X1 26 provides for the Successor Agency to receive an annual Administrative Cost Allowance of not less than $250,000. However, the allowances are subject to reduction if there are insufficient funds to pay the former Redevelopment Agency's enforceable obligations. ATTACHMENTS: Resolution approving Preliminary Administrative Budgets for July 1, 2015 through December 31, 2015 and January 1, 2016 and June 30, 2016 RESOLUTION NO. OB SARDA 15- A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY APPROVING PROPOSED ADMINISTRATIVE BUDGETS PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 AND TAKING CERTAIN ACTIONS IN CONNECTION THEREWITH THE BOARD OF DIRECTORS OF THE OVERSIGHT BOARD OF THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency does hereby find, determine and declare that: A. Pursuant to Part 1.85 of the Community Redevelopment Law (commencing with Health and Safety Code Section 34170) ("Part 1.85"), the Successor Agency to the Temecula Redevelopment Agency ("Successor Agency") is required to undertake a number of actions related to winding down the affairs of the former Redevelopment Agency pursuant to Health and Safety Code Section 34177(h). B. In connection with the administration and operations of the Successor Agency, the Successor Agency is and will be utilizing the staff, facilities, and other resources of the City. The City Manager of the City serves as Executive Director of the Successor Agency, the Temecula Director of Finance serves as Finance Officer of the Successor Agency, and the City Clerk serves as Secretary to the Successor Agency. Planning, Finance, Engineering, Public Works, and other City departments devote and are expected to devote substantial time with respect to the administration and operations of the Successor Agency, including gathering information relating to the Redevelopment Agency's enforceable obligations, conferring with public officials representing governmental agencies, and undertaking other activities in connection with administration and operations of the Successor Agency. C. By providing and making available to the Successor Agency the staff, facilities, services, and other resources of the City, including, without limitation, consultants, legal counsel, office space, equipment, supplies, and insurance, necessary to the administration and operations of the Successor Agency, the City has advanced and will continue to advance the cost of the foregoing to the Successor Agency. The City and the Successor Agency desire to enter into an agreement to provide for an appropriate method of reimbursement of such advances by the Successor Agency to the City. D. Pursuant to Health and Safety Code Section 34171(d)(1)(F), contracts or agreements necessary for the administration or operation of the Successor Agency are enforceable obligations and pursuant to Health and Safety Code Sections 34178(a) and 34180(h), the Successor Agency may enter into agreements with the City with the approval of the oversight board for the Successor Agency (the "Oversight Board"). E. Pursuant to Health and Safety Code Section 34177(j), the Successor Agency is required to prepare a proposed administrative budget for each six-month fiscal period and submit each proposed administrative budget to the Oversight Board for its approval. Each proposed administrative budget shall include all of the following: (1) Estimated amounts for Successor Agency administrative costs for the applicable six- month fiscal period; (2) Proposed sources of payment for the costs indentified in (1); and (3) Proposals for arrangements for administrative and operations services provided by the City or another entity. F. Pursuant to Health and Safety Code Section 34177(k), the Successor Agency is required to provide administrative cost estimates, from its approved administrative budget that are to be paid from property tax revenues deposited in the Redevelopment Property Tax Trust Fund, to the County Auditor -Controller for each applicable six-month fiscal period. Section 2. This Resolution is adopted pursuant to the provisions of Part 1.85. Section 3. The Board hereby approves the administrative budget for the six- month fiscal period commencing July 1, 2015 and ending December 31, 2015 attached hereto as Exhibit A and incorporated herein by reference, and the proposed administrative budget for the six-month fiscal period commencing January 1, 2016 and ending June 30, 2016 attached hereto as Exhibit B and incorporated herein by reference. Section 4. The officers and staff of the Successor Agency are hereby authorized and directed, jointly and severally, to do any and all things which they may deem necessary or advisable to effectuate this Resolution, and any such actions previously taken by such officers and staff are hereby ratified and confirmed. Section 5. The Secretary shall certify to the adoption of this Resolution. PASSED, APPROVED, AND ADOPTED by the Board of Directors of the Oversight Board Successor Agency to the Temecula Redevelopment Agency this 22nd day of July, 2015. Gary Thornhill, Chairperson ATTEST: Randi Johl-Olson, City Clerk/Board Secretary STATE OF CALIFORNIA ) COUNTY OF RIVERSIDE ) ss CITY OF TEMECULA ) I, Randi Johl-Olson, City Clerk/Board Secretary of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency, do hereby certify that the foregoing Resolution No. OB SARDA 15- was duly and regularly adopted by the Board of Directors of the Oversight Board of the Successor Agency to the Temecula Redevelopment Agency at a meeting thereof held on the 22nd day of July, 2015, by the following vote: AYES: BOARD MEMBERS: NOES: BOARD MEMBERS: =•URT13 a FARURN ABSTAIN: BOARD MEMBERS: Randi Johl-Olson City Clerk/Board Secretary Exhibit A Successor Agency to the Temecula Redevelopment Agency Administrative Budget July 1, 2015 through December 31, 2015 Successor Agency to the Temecula Redevelopment Agency Administrative Budget by Funding Source July 1, 2015 - December 31, 2015 Total SARDA Administrative Budget $ 125,000.00 $ 102,405.00 $227,405.00 Administrative Account Number Other Sources Total Portion 165.999 999.5100 SALARIES & WAGES $ 48,580.18 $ 39,798.82 $ 88,379.00 999.5102 P.E.R.S. RETIREMENT $ 14,389.80 $ 11,788.70 $ 26,178.50 999.5103 CAL CASH OUT $ 2,071.47 $ 1,697.03 $ 3,768.50 999.5104 MEDICARE $ 734.37 $ 601.63 $ 1,336.00 999.5105 BENEFITS FLEX $ 2,688.76 $ 2,202.74 $ 4,891.50 999.5106 AUTO ALLOWANCE $ 329.81 $ 270.19 $ 600.00 999.5108 VOL LIFE INSURANCE $ 54.69 $ 44.81 $ 99.50 999.5109 UNEMPLOYMENT TRAINING TAX $ 128.35 $ 105.15 $ 233.50 999.5110 DISABILITY INSURANCE $ 227.57 $ 186.43 $ 414.00 999.5112 WORKERS' COMP $ - $ $ 999.5113 HEALTH INSURANCE $ 2,266.61 $ 1,856.89 $ 4,123.50 999.5114 DENTAL INSURANCE $ 258.07 $ 211.43 $ 469.50 999.5115 MEDICAL REIMBURSMENT $ 142.37 $ 116.63 $ 259.00 999.5116 VISION INSURANCE $ 28.86 $ 23.64 $ 52.50 999.5117 CHILD CARE REIMBURSEMENT $ 35.45 $ 29.05 $ 64.50 999.5121 OVERTIME WAGES $ - $ - $ 999.5180 WELLNESS PLAN $ - $ - $ - 999.5190 LIFE & ACCIDENT INSURANCE $ 83.00 $ 68.00 $ 151.00 Salary and Benefits Total $ 72,019.36 $ 59,001.14 $131,020.50 999.5220 OFFICE SUPPLIES $ $ - $ - 999.5230 POSTAGE & PACKAGING $ 140.17 $ 114.83 $ 255.00 999.5246 LEGAL SERVICES -GENERAL $ 11,213.47 $ 9,186.53 $ 20,400.00 999.5248 CONSULTING SERVICES $ 2,803.37 $ 2,296.63 $ 5,100.00 999.5250 OTHER OUTSIDE SERVICES $ 22,426.95 $ 18,373.05 $ 40,800.00 999.5260 PROFESSIONAL MEETINGS $ 420.51 $ 344.49 $ 765.00 999.5261 STAFF TRAINING/EDUCATION $ 1,401.68 $ 1,148.32 $ 2,550.00 999.5262 MILEAGE $ 70.08 $ 57.42 $ 127.50 999.5444 OVERSIGHT BOARD OBLIGATIONS $ 1,401.68 $ 1,148.32 $ 2,550.00 Operations and Maintenance Total $ 39,877.92 $ 32,669.58 $ 72,547.50 999.5530 INSURANCE $ 3,141.97 $ 2,574.03 $ 5,716.00 999.5540 INFORMATION TECHNOLOGY $ 4,930.08 $ 4,038.92 $ 8,969.00 999.5545 SUPPORT SERVICES $ 1,072.98 $ 879.02 $ 1,952.00 999.5550 FACILITIES $ 3,957.70 $ 3,242.30 $ 7,200.00 Internal Service Allocation Total $ 13,102.72 $ 10,734.28 $ 23,837.00 Total SARDA Administrative Budget $ 125,000.00 $ 102,405.00 $227,405.00 Exhibit B Successor Agency to the Temecula Redevelopment Agency Administrative Budget January 1, 2016 through June 30, 2016 Successor Agency to the Temecula Redevelopment Agency Administrative Budget by Funding Source January 1, 2016 - June 30, 2016 Account Number Administrative Other Sources Total Portion 165.999 OFFICE SUPPLIES $ - $ - $ - 999.5100 SALARIES & WAGES $ 48,580.18 $ 39,798.82 $ 88,379.00 999.5102 P.E.R.S. RETIREMENT $ 14,389.80 $ 11,788.70 $ 26,178.50 999.5103 CAL CASH OUT $ 2,071.47 $ 1,697.03 $ 3,768.50 999.5104 MEDICARE $ 734.37 $ 601.63 $ 1,336.00 999.5105 BENEFITS FLEX $ 2,688.76 $ 2,202.74 $ 4,891.50 999.5106 AUTO ALLOWANCE $ 329.81 $ 270.19 $ 600.00 999.5108 VOL LIFE INSURANCE $ 54.69 $ 44.81 $ 99.50 999.5109 UNEMPLOYMENT TRAINING TAX $ 128.35 $ 105.15 $ 233.50 999.5110 DISABILITY INSURANCE $ 227.57 $ 186.43 $ 414.00 999.5112 WORKERS' COMP $ - $ - $ - 999.5113 HEALTH INSURANCE $ 2,266.61 $ 1,856.89 $ 4,123.50 999.5114 DENTAL INSURANCE $ 258.07 $ 211.43 $ 469.50 999.5115 MEDICAL REIMBURSMENT $ 142.37 $ 116.63 $ 259.00 999.5116 VISION INSURANCE $ 28.86 $ 23.64 $ 52.50 999.5117 CHILD CARE REIMBURSEMENT $ 35.45 $ 29.05 $ 64.50 999.5121 OVERTIME WAGES $ $ - $ - 999.5180 WELLNESS PLAN $ - $ - $ 999.5190 LIFE & ACCIDENT INSURANCE $ 83.00 $ 68.00 $ 151.00 Salary and Benefits Total $ 72,019.36 $ 59,001.14 $131,020.50 999.5220 OFFICE SUPPLIES $ - $ - $ - 999.5230 POSTAGE & PACKAGING $ 140.17 $ 114.83 $ 255.00 999.5246 LEGAL SERVICES -GENERAL $ 11,213.47 $ 9,186.53 $ 20,400.00 999.5248 CONSULTING SERVICES $ 2,803.37 $ 2,296.63 $ 5,100.00 999.5250 OTHER OUTSIDE SERVICES $ 22,426.95 $ 18,373.05 $ 40,800.00 999.5260 PROFESSIONAL MEETINGS $ 420.51 $ 344.49 $ 765.00 999.5261 STAFF TRAINING/EDUCATION $ 1,401.68 $ 1,148.32 $ 2,550.00 999.5262 MILEAGE $ 70.08 $ 57.42 $ 127.50 999.5444 OVERSIGHT BOARD OBLIGATIONS $ 1,401.68 $ 1,148.32 $ 2,550.00 Operations and Maintenance Total $ 39,877.92 $ 32,669.58 $ 72,547.50 999.5530 INSURANCE $ 3,141.97 $ 2,574.03 $ 5,716.00 999.5540 INFORMATION TECHNOLOGY $ 4,930.08 $ 4,038.92 $ 8,969.00 999.5545 SUPPORT SERVICES $ 1,072.98 $ 879.02 $ 1,952.00 999.5550 FACILITIES $ 3,957.70 $ 3,242.30 $ 7,200.00 Internal Service Allocation Total $ 13,102.72 $ 10,734.28 $ 23,837.00 Total SARDA Administrative Budget $ 125,000.00 $ 102,405.00 $ 227,405.00